HomeMy WebLinkAbout2018-066MEMORANDUM OF UNDERSTANDING
BETWEEN THE BOARD OF COUNTY COMMISSIONERS
AND THE SHERIFF'S DEPARTMENT
THIS MEMORANDUM OF UNDERSTANDING for Standard Software License And
Service Agreement dated this -,,, day of April, 2018, by and between the Indian River County
Board of County Commissioners (County), a political subdivision of the State of Florida, whose
address is 1801 27th Street, Vero Beach, Florida 32960, and the Indian River County Sheriff's
Office (Sheriff) whose address is 4055 41St Street, Vero Beach, Florida 32960, do hereby agree
as follows:
WITNESSETH:
WHEREAS, on March 29, 2005 the County approved a Contract for Standard Software
License and Service Agreement (Agreement) with New World Systems Corporation for an
integrated public safety information system for Fire/Rescue services; and
WHEREAS, the Agreement also provided for the Sheriff's dispatch records, jail software
and enhanced 911 capabilities; and
WHEREAS, the Agreement included a 5 -year maintenance provision, which has been
extended by the Sheriff, and
WHEREAS, New World Systems Corporation, now known as Tyler Technologies, Inc.,
(Tyler) has provided updated software, associated hardware, training and support of the
system package since 2005; and
WHEREAS, the Sheriff's annual maintenance, support and upgrades make up the bulk
of the system package and the annual Fire/Rescue portion for maintenance, mapping and data
analysis functions normally equate to approximately ten percent of the annual,system package
maintenance, support and training costs; and
WHEREAS, the parties desire to enter into this Memorandum of Understanding so as
to set forth each party's respective duties concerning the Agreement and their financial
responsibilities thereto.
NOW, THEREFORE, for valuable consideration of which the parties mutually agree is
adequate and sufficient, it therefore is agreed as follows:
1. The above Whereas clauses are incorporated by reference into this agreement.
2. Each party agrees to pay its fair share of the annual cost associated with the
- maintenance of the software, hardware, training and support related to the system
package for the Agreement.
F:�Attorney�Bill�Sherif)JMOU Between BCC and Sheriff re New World Systems.dou 1
3. Upon receipt of the annual bill for the maintenance of the system package, the parties .
shall meet and agree upon the County's fair share for the maintenance of the system
package and the County shall remit its fair share to the Sheriff's Department within 30
days of receipt of the annual bill.
4. In the event of a disagreement between the parties, the Director of Emergency Services
or his designee and the Sheriff or his designee, shall meet in an effort to resolve any '
disagreements and/or discrepancies related to the bill.
5. In the event the Sheriff chooses to terminate the agreement with Tyler, the County shall
be given 90 -days' notice of the termination. The Sheriff shall include the Director of
Emergency Services in the drafting, review and negotiations of a Request for Proposals
or Request for -Qualifications for a new 911 services agreement with another vendor or
vendors.
6. Upon termination of the agreement with Tyler Technologies, this Memorandum of
Understanding shall terminate also.
IN WITNESS WHEREOF the undersigned hereby agreed to the terms of this
Memorandum of Understanding as evidenced by their signatures below.
ATTEST: Jeffrey R. Smith, Clerk of Court, BOARD OF COUNTY COMMISSIONERS OF
and Comptroller INDIAN RIVER COUNTY, FLORIDA
By: AAiq��
Deputy Clerk
e
Brawn, CodWAdministrator
• o�`��Y c o n,ti,-s ;o
By: V! *•
Peter D. O'Bryan, Chairmo;
Approved by BCC: April - , 2018. •'`"•••••••'
Approved as to form and legal sufficiency:
William K. DeBraal, County Attorney
F:�AttorneyjBHASherifflMOUBetween BCC and Sheriff re New World Systems.docx 2 ,
I
APPROVED:
INDIAN RIVER COUNTY SHERIFF'S OFFICE
("Sheriff)
By:
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Deryl Loar, Sheriff
Approved by Sheriff:1�riQ1^�h, , 2018.
Approved as to form and legal sufficiency:
Jim'4arpring, Unider eriff
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