HomeMy WebLinkAbout04/10/2018 (3)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www. ircgov. com
Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, April 10, 2018
Commission Chambers
Board of Commissioners
Peter D. O'Bryan, Chairman, District 4
Bob Solari, Vice Chairman, District 5
Susan Adams, District 1
Joseph E. Flescher, District 2
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Maureen Gelfo, Deputy Clerk
Board of Commissioners SWDD Meeting Minutes - Final April 10, 2018
B. Solid Waste Disposal District
The Board of County Commissioners reconvened as the Board of Commissioners
of the Solid Waste Disposal District. Those minutes will be approved at an
upcoming Solid Waste Disposal District meeting.
153.1. 18-1674 Award of Bid for Landfill Segment 3 Cell 2 Expansion, Segment 2 Partial
Closure and Landfill Gas System Expansion (Bid #2018025)
Recommended Action: Staff recommends that its Board approve the following: a) Approve award of Bid
No. 2018025 to Thalle Construction Company, Inc. of Hillsborough, North
Carolina as the lowest responsive responsible bidder for the Segment 3 Cell 2
Expansion, Segment 2 Partial Closure and Landfill Gas System Expansion project
for a Grand Total Base Bid Items 1-6 in the amount of $14,576,600 with a
contingency of 10 percent in the amount of $1,457,660 for a Grand Total Base Bid
Items 1-7 in the amount of $16,034,260 with inclusion in the contract for allowance
to direct purchase of certain items by the Indian River County Purchasing Division,
if necessary; and, b) Approve and authorize the Chairman to execute the Sample
Agreement, as presented, pending receipt of bonds and insurance requirements and
final approval by the County Attorney as to form and legal sufficiency.
Attachments: Staff Report
Bid Tabulation
CDM Smith 100 Percent Opinion of Probable Construction Cost
CDM Smith Evaluation of Bids
Sample Agreement
Director of Utilities Vincent Burke reviewed the information in staffs
memorandum and the report prepared by CDM Smith, to provide background and
analysis relative to County Bid No. 2018025, for Landfill Segment 3 Cell 2
Expansion, Segment 2 Partial Closure, and Landfill Gas System Expansion. He
pointed out the updates that were made to the pricing since the prospective
construction costs were presented on March 2018, and that funding has been set
aside for this Fiscal Year, but additional dollars will be needed for the new cell.
After reviewing the bids of the three responding vendors, Director Burke asked the
Board to approve the Bid Award to Thalle Construction Company, Inc., of
Hillsborough, North Carolina, and to approve and authorize the Chairman to
execute the sample agreement with the terms outlined in staff's report.
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Board of Commissioners SWDD Meeting Minutes - Final
15.B.2.18-1676
April 10, 2018
Management Director of the Solid Waste Disposal District Himanshu Mehta
provided input about the vertical expansion of the landfill and about the fill material
that would be brought in for the new cell.
Bob Johnson, Coral Wind Subdivision, was concerned that a tax increase would be
imposed to cover the costs of the landfill construction.
County Administrator Jason Brown affirmed that the current projects can be funded
with the reserves the County has available. He added that from a long-term
standpoint, an adjustment may be needed to the Solid Waste Disposal District
assessment rates.
Purchasing Managing Jennifer Hyde,, assisted by Director Mehta, addressed a
question about the 10% contingency funding that was calculated as part of the bid.
A motion was made by Commissioner Flescher, seconded by Commissioner Adams,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
Indian River County Landfill Amendment No. 2 to Work Order No. 1 to CDM
Smith, Inc.
Recommended Action: SWDD staff recommends that its Board approve the following: a) Approve Indian
River County Landfill Amendment No. 2 to Work Order No. 1 with CDM Smith
Inc. in the amount of $1,322,150 to provide Phase III engineering services related
to the Class I Landfill Segment 3 Cell 2 expansion, Segment 2 Partial Closure and
Landfill Gas System Expansion; and, b) Authorize the Chairman to execute the
same, as presented.
Attachments: Staff Report
IRC Landfill Amendment No. 2 to Work Order No. 1
Director of Utilities Vincent Burke reviewed the information in staffs
memorandum to provide background and analysis relative to Amendment No. 2 to
Work Order No. 1 to CDM Smith. He relayed that the Amendment would provide
for CDM Smith to undertake Phase III engineering services related to the Landfill
Partial Closure, Landfill Gas System Expansion, and Cell Expansion Project. He
requested that the Board approve the agreement with CDM Smith, and responded to
the Board's questions.
County Administrator Jason Brown, with assistance from Managing Director
Himanshu Mehta, addressed questions about handling possible contingencies.
A motion was made by Commissioner Adams, seconded by Chairman O'Bryan, to
approve staffs recommendation. The motion carried by the following vote:
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Board of County Commissioners Meeting Minutes - Final April 10, 2018
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at
10:51 a.m.
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Board of Commissioners SWDD Meeting Minutes — Final April 10, 2018
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
By:
De ty Clerk
SWDD/1\4G/2018 Minutes
Approved: MAY 0 8 2018
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