The URL can be used to link to this page

Home My WebLink About04/17/2018�ORl� Qi' 1! BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, APRIL 17, 2018 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS Peter D. O'Bryan, Chairman, District 4 Jason E. Brown, County Administrator Bob Solari, Vice Chairman, District 5 Dylan Reingold, County Attorney Susan Adams, District 1 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Joseph E. Flescher, District 2 Tim Zorc, District 3 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.11. INVOCATION Pastor Shelly Satran, Our Savior Luthern Church 3. PLEDGE OF ALLEGIANCE Dylan Reingold, County Attorney 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Honoring John William King on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services Attachments: Proclamation 5.11. Presentation of Proclamation Designating the Month of April, as Volunteer Appreciation Month Attachments: Proclamation April 17, 2018 Page 1 of 6 S.C. Presentation of Proclamation Designating April 29th Through May 5, 2018, as Small Business Week in Indian River County Attachments: Proclamation S.D. Presentation of Proclamation Honoring The Rest, Relaxation and Romance Program's Continued Service to Active Duty Couples Attachments: Proclamation 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION 7.A. CareerSource Research Coast training program Attachments: Training Flyer 7.13. Employment Report for February 2018 Attachments: Employment Report February 2018 7.C. Letter re: City of Sebastian Fire Marshall's Office Attachments: Letter to Sebastian Mayor 7.1). Tax Collector Budget Amendment Attachments: Staff Report Attachment 1 - Tax Collector Budget Amendment Request Attachment 2 - Florida Department of Revenue Approval 8. CONSENT AGENDA 8.A. Checks and Electronic Payments March 30, 2018 to April 5, 2018 Attachments: Finance Department Staff Report 8.13. Annual Financial Report for Fiscal Year 2016-2017 Attachments: Finance Department Staff Report Annual Financial Report FY 2016-2017 8.C. Dori Slosberg Driver Education Safety Act - Indian River County Traffic Education Program Trust Fund Report - Cumulative Reporting Through 03/31/18 Attachments: Finance Department Staff Report 8.1). Authorization to Attend Florida Shore & Beach Preservation Association Annual Conference Attachments: Staff Report Save,the Date April 17, 2018 Page 2 of 6 8.E. Right -of -Way Acquisition - 66th Avenue Widening Project Keith Taig - 6886 61st Street, Vero Beach, FL 32967 Attachments: Staff Report Purchase Agreement 8.F. First Renewal and Modification of Annual Bid 2017024 for Utility Operations Warehouse Stock Attachments: Staff Report 8.G. Full Release of Retainage for Ecological Associates, Inc., Work Order No. 22 - Sector 3 Beach Restoration - 2017 Post Construction Biological Monitoring Services Attachments: Staff Report EAI Release of Retainge Invoice No. 3918 8.H. Final Ranking of Contractors and Recommendation of Award of RFP 2018030 - South Oslo Conservation Area Boardwalk Construction Attachments: Staff Report 8.I. Final Ranking of Contractors and Recommendation of Award of RFP 2018037 - Boat Club Island Dock Repair Attachments: Staff Report Sample Agreement 8.J. Authorizing Resolution for County Support for Florida Department of Transportation (FDOT) for the Bridge Over Indian River Farms Water Control District (IRFWCD) Lateral "C" Canal at CR-612/8th Street & 74th Avenue, FDOT Financial Management No. 437717-1, IRC 1822 Attachments: Staff Report Authorizing Resolution 8.K. FDOT Amendment Number One to County Incentive Grant Program (CIGP) -Locally Funded Agreement (LFA) FM No. 431759-1 and Resolution Authorizing the Chairman's Signature for the Construction of Intersection Improvements at SR -60 and 43rd Avenue, IRC -0853 Attachments: Staff Report IRC Grant Form Authorizing Resolution Amendment Number One to CIGP-LFA FM No. 431759-1 April 17, 2018 Page 3 of 6 8.L. Approval of Continuing Consulting Engineering Services Agreements for RFQ 2018008 Attachments: Staff Report Sample Agreement Rate Schedules 8.M. Final Ranking of Contractors and Recommendation of Award of RFP 2018036 - Dock Replacement at Lost Tree Island Conservation Area - Joe Earman Island Attachments: Staff Report Sample Agreement 8.N. Authorizing Resolution to Delegate Signature Authority for Permit Applications to Various Agencies Attachments: Staff Report Authorizing Resolution 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. Indian River County Sheriff Deryl Loar: Pursuant to Florida Statute 932.7055, the Florida Contraband Forfeiture Act, Request for $97,814 from Law Enforcement Trust Fund to be used to purchase Equipment and to support Programs and Agencies Attachments: Letter Dated April 10, 2018 9.B. Indian River County Supervisor of Elections Leslie R. Swan Regarding Network Security Monitoring Services Albert Server Reimbursement Grant Attachments: Letter Dated April 11, 2018 Albert Network Security Monitoring Information 9.C. Indian River County Clerk of the Circuit Court and Comptroller, Jeffrey R. Smith: Presentation of the Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR) 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 10.C.1. Notice of Scheduled Public Hearing for May 1, 2018: HF Properties, LLC's request to rezone f 11.96 Acres from CL, Limited Commercial District, to CG, General Commercial District (RZON-2004050052-81019). Subject property is located south of 73rd Street, north of 71st Street, west of U.S. Highway 1, and east of Old Dixie Highway. [Quasi -Judicial] 11. COUNTY ADMINISTRATOR MATTERS April 17, 2018 Page 4 of 6 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources 12.D.1. Approval for Benefit Administration System to Support Comprehensive Employee Benefit Program to Provide Improved Employee Benefit Enrollment Experience, Improved Data Integrity, Streamlined Notification to Carriers, Comprehensive Dependent Verification Audit, Affordable Care Act Tracking and Reporting, and Improved Billing Reporting and Processing Attachments: Staff Report Benefit Administration Scorecard Finalist Pricing BenefitExpress Dependent Verification Audit E. Office of Management and Budget 12.E.1. Property/Casualty Insurance 2018-19 Attachments: Staff Report Broker Recommendation 2018-19 F. Public Works 12.F.1. Millstone Landing - 17th Street SW Construction Progress Update Attachments: Staff Report G. Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. All Aboard Florida Army Corps of Engineers Record of Decision Attachments: Staff Report 14. COMMISSIONERS MATTERS A. Commissioner Peter D. O'Bryan, Chairman B. Commissioner Bob Solari, Vice Chairman C. Commissioner Susan Adams April 17, 2018 Page 5 of 6 D. Commissioner Joseph E. Flescher E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 15.B.1. SWDD Quarterly Recycling Update FY 17/18 - 2nd Quarter Attachments: Staff Report C. Environmental Control Board 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6: 00 p.m . until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. April 17, 2018 Page 6 of 6 PROCLAMATION Honoring John William .King Upon the Occasion of His Retirement frons Indian River County Department of Emergency Services WHEREAS, John William King, a lifelong resident of Indian River County, began his distinguished career in the fire service as a local volunteer firefighter and upon being hired by Fire Rescue in 1976 embarked upon a 42- year career dedicated to the citizens of his hometown; and WHEREAS, with diligence and honor, over the next 4 decades he worked his way through the ranks; Firefighter, Engineer, Lieutenant, Training Officer, Deputy Director of Emergency Services, County Fire Chief, and finally, from 2001 until today, the dual leadership role as Director of Emergency Services and the Chief of Fire Rescue; and, WHEREAS, John William King was a principal author of the consolidation of the Fire Division and Emergency Medical Services Division into a county wide Fire Rescue Department wherein as Department Director he performed highly responsible administrative and management work in directing, coordinating, planning, and organizing a total Emergency Services program including Fire Suppression and Prevention, Emergency Medical Services, Radiological Preparedness, Emergency Management, 911 Coordinator and Animal Control, on a countywide basis; and, WHEREAS, after almost half a century of service, exceptional loyalty, extreme dedication, and ever the gentleman, Chief King will be retiring on April 30, 2018. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board gives thanks to Chief King for his unwavering service, commitment and dedication to the people of our community and for choosing to spend a lifetime contributing to the history of our County while leaving behind examples of integrity, determination, commitment, brotherhood and pride. BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend their sincerest wishes for success in all his future endeavors. Adopted this 17th Day of April 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman PROCLAMATION 5-B. DESIGNATING THE MONTH OF APRIL 2018, AS VOLUNTEER APPRECIATION MONTH WHEREAS, volunteerism strengthens communities, improves social problems, and enhances the overall quality of life for all citizens, including children, seniors, those who are disabled, impoverished, imprisoned, homeless, physically or mentally ill, or otherwise in need of assistance; and, WHEREAS, volunteering changes the lives of volunteers in a positive way by increasing self- confidence, self-esteem and physical wellbeing; offering the chance to make new friends; and providing opportunities to learn new skills and abilities; and, WHEREAS, volunteering is proven to have a positive influence on businesses that are socially responsible by increasing employee morale, loyalty and teamwork, and building goodwill toward the company; and, WHEREAS, nonprofits, charities, community and faith -based groups, schools, volunteer centers, and national service programs in Indian River County have joined together with state and local governments in celebration and praise of volunteers who have given tirelessly and selflessly to the service of others. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the month of April, 2018, be designated as VOLUNTEER APPRECIATION MONTH in Indian River County and the Board encourages all citizens to promote the spirit of volunteerism; to observe the appropriate activities, programs and ceremonies supporting volunteerism; and to participate and engage others in volunteer activities now and for as long as they are able. Adopted this 17th day of April, 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 2 PROCLAMATION 5.C. DESIGNATING APRIL 29th THROUGH MAY 5, 2018, AS SMALL BUSINESS WEEK IN INDIAN RIVER COUNTY WHEREAS, America's progress has been driven by pioneers who think big, take extreme risks and work incredibly hard; and, WHEREAS, from the storefront shops that anchor our downtowns to the high-tech startups that keep America on the cutting edge, small businesses are the backbone of our economy; and, WHEREAS, small business owners and entrepreneurs have energy and a passion for what they do; and, WHEREAS, when we support and patronize local small businesses, local jobs are created for our residents and local communities preserve their unique culture; and, WHEREAS, small businesses help sustain our quality of life by diversifying and strengthening our tax base in Indian River County; and, WHEREAS, every year since 1963, the U.S. Small Business Administration takes the opportunity to highlight the impact of outstanding entrepreneurs and small business owners through National Small Business Week; and, WHEREAS, Indian River County supports and joins in this national effort to help America's small business owners do what they do best: grow their business, create 21 st centuryjobs, and ensure that our communities continue on a robust path well into the future. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the week of April 29th through May 5, 2018, be designated as SMALL BUSINESS WEEK IN INDIAN RIVER COUNTY. Adopted this 17th day of April, 2018. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 3 PROCLAMATION 5. D HONORING THE REST, RELAXATION AND ROMANCE PROGRAM'S CONTINUED SERVICE TO ACTIVE DUN COUPLES WHEREAS, the Rest, Relaxation & Romance Program was founded by Cindy and Adam Geesey to provide active duty couples returning from deployment a chance to reconnect with their spouses with an all -expense paid mini -vacation, and; WHEREAS, the Rest, Relaxation & Romance Program works with local businesses and donors to provide three night resort stays, meals, couple's massages, beauty treatments, fishing trips, and other sundries to active duty couples; and WHEREAS, on April 27, 2018, Joshua and Jordan Aguirre of the Naval Air Station in Jacksonville will be the 501h couple to enjoy the opportunities offered through the Rest, Relaxation & Romance Program; and WHEREAS, Indian River County is committed to supporting our Military and believes that it offers an ideal place for rest, relaxation and romance; and WHEREAS, through a partnership with the Greater Jacksonville Area USO and the generous support of business owners, individuals and the community, The Rest, Relaxation and Romance Program continues to honor active military couples. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board recognizes the efforts of Cindy and Adam Geesey as well as their sponsors for their continued endeavors to provide Rest, Relaxation and Romance to active military couples. Adopted this 17th day of April, 2018. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 4 7 A. 1S n3 m Ell , ;l 17U 1 P, [-�-i 11 cls 11 1s 11-31� El Fl - and on just �s monUts Imceme an al 6l w TREASURE COAST MANUFACTURERS (CED -C) ASSOCIATION ..' k MASURECOAST LAANUfA CTU itl7ms CareerSource ASSOC 7 AT ION RESEARCH COAST &C'areerSou«e EMPLOYMENT REPORT RESEARCH COAST "" March 23','2018 " The unemployment rate to the CareerSource Research Coast area (Indian River, Martin, and St. Lucie counties) was 4.4 percent in February 2018. This rate was 0.7 percentage'point lower than the region's year ago rate of 5.1 percent The labor force.nias 276,840, up 4,366 (+1.6) over the year. There were 12,079 unemployed residents in the region. ST. LUCIE MARTIN I INDIAN RIVER COUNTY COUNTY COUNTY 5.1 % 13.7% 4.4% The majority of the nonagricultural employment in the CareerSource Research Coast area was in the Port St. Lucie metro area. This metro* area accounted for 147,200 jobs in February 2018, an increase of 1,800 jobs from February 2017 (+1.2 percent). • The industries gaining in jobs over the year were: education and health services (+800 jobs); trade, transportation, and utilities (+400 jobs); professional and business services (+300 jobs); leisure and hospitality (+300 jobs); and government (+100 jobs). - The mining, logging, and construction; manufacturing; financial activities; and other services industries were unchanged over the year. The Sebastian -Vero Beach Metro Area February 2018 nonagricultural employment in the Sebastian -Vero Beach MSA was 52,400, an increase of 400 jobs (+0.8 percent) over the year. The` industries gaining in jobs over the year were: leisure and hospitality (+500 jobs); financial activities (+100 jobs); and other services (+100 jobs). The mining, logging, and construction; manufacturing; trade, transportation, and utilities; information; and government industries were unchanged over the year. The Sebastian -Vero Beach MSA had the fastest annual job growth rate compared to all the metro areas in the state in other services (+3.7 percent) in February 2018. 358' `r ■ Peter D. O'Bryan District 4 Chairman Bob Solari District 5 Vice -Chairman Mayor Jim Hill 1225 Main Street Sebastian, FL 32958 BOARD OF COUNTY COMMISSIONERS April 9, 2018 RE: City of Sebastian Fire Marshal's Office Dear Mayor Hill, Susan Adams District I Tim Zorc District 3 Joseph E. Flescher District 2 It is my understanding that on March 14, 2018, the City Council of the City of Sebastian enacted an ordinance creating a city fire marshal's office. As you are aware, the Indian River County Board of County Commissioners as the governing body of the Indian River County Emergency Services District (the "District") did not support this ordinance. It is my goal, and the goal of the District, to amicably resolve issues between the District and the City of Sebastian concerning fire safety plan review, ongoing construction inspections as well as follow up inspections that may be required to insure compliance of the code. We have recently hired a new fire marshal, Dave Johnson. We are also transitioning to a new District Director, Tad Stone. And the Development Review and Permit Process Advisory Committee has been examining ways the County can improve the overall plans review process, which could benefit the City of Sebastian. It is important that the District and the City of Sebastian work together to create solutions that benefit the community. Therefore, I am writing to ask whether the City of Sebastian wishes to either remain as part of the District or if not, the County will assume the City of Sebastian intends on leaving the District and providing all of the emergency services within the City of Sebastian. I welcome an opportunity to meet with you to discuss the issues. Sincerely, Peter D. O'Bry an Chairman, Indian River County Board of County Commissioners 1801 27Th Street, Building A Vero Beach, FL 32960 (772) 226-1490 7c. 7 7D INFORMATIONAL ITEM INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET DATE: April 10, 2018 TO: Board of County Commissioners THROUGH: Jason E. Brown, County Administrator FROM: Michael Smykowski, Director, Management and Budget SUBJECT: Tax Collector Budget Amendment BACKGROUND On Wednesday April 4, 2018 the Indian River County Office of Management and Budget received notification that the Tax Collector was requesting a budget amendment in the amount of $178,102 to add seven (7) Customer Service Representative/Driver's License Examiner positions and one (1) IT Specialist position. The budget amendment request provides funding of $131,502 in salaries and benefits for the new positions and promotions of existing employees due to expanding duties, a net increase of $5,100 in operating expenses, and $41,500 in capital outlay for the purchase of a server, an Uninterrupted Power Supply for the new building, and a queueing system. The justification noted that the Indian River County Tax Collector's Office is undergoing several major changes including: expansion of service hours at the main office, relocation and expansion of the Sebastian office, and renovating the West Office to include additional services of TSA PreCheck (expedited security screening initiative for low-risk airline passengers), Transportation Worker Identification Credential (TWIC) providing a background check for workers who need access to secure areas of the nation's maritime facilities and vessels, and Concealed Weapon License Application (CWLA) and Concealed Weapons License Renewals. The Florida Department of Revenue provided notification approving the Tax Collector's budget amendment request on Thursday, April 5, 2018. FUNDING The Tax Collector's $2,583,690 estimated year end excess fee distribution will be reduced by $178,102 to $2,405,588. The reduction in revenue will be borne proportionately by the respective taxing authorities. Funding for the additional eight positions and related costs will be included in the Tax Collector's FY2018-19 budget request RECOMMENDATION As this is an informational item, no Board action is required. Attachments: Attachment 1—Tax Collector Budget Amendment Request (18 pages) Attachment 2 - Florida Department of Revenue Approval (5 pages) TAX COLLECTOR BUDGET AMENDMENT/TRANSFER DR4o4 k R. 3/06 County Indian River Official Carole Jean Jordan, Tax Collector Budget Year Ending September 30, 2018 Request Number 1 B/A X B/T Date April 4, 2018 REQUEST Positions 8 Rate $ 210,014 (OUR Use Only) APPROVAL Positions Rate CATEGORY/LINE ITEM DESCRIPTION LINE ITEM JUSTIFICATION CODE AMOUNT + OR (-) AMOUNT + OR {-) PERSONNEL SERVICES: EMPLOYEES (REGULAR) 12 INCREASE IN SALARIES DUE TO ADDITION $ 61,930 OF SEVEN CSR/ DL EXAMINER POSITIONS AND ONE IT SPECIALIST & SALARY INCREASES FOR EXISTING CSR/DL EXAMINERS. EMPLOYEES (TEMPORARY) 13 INCREASE IN TEMPORARY SALARIES DUE TO $ 40,950 INTIALLY HIRING THROUGH A TEMP AGENCY FICA 21 REGULAR 2152 INCREASE IN FICA EXPENSE $ 4,736 RETIREMENT 22. EMPLOYEE 2252 INCREASE IN RETIREMENT EXPENSE $ 4,902 LIFE & HEALTH INSURANCE 23 INCREASE IN HEALTH, LIFE, DENTAL & OPEB $ 18,984 EXPENSES OPERATING EXPENSES: REPAIR & MAINTENANCE 46 OFFICE SPACE 4653 RECLASSIFICATION OF NEW UPS TO CAPITAL $ (15,000) EXPENSE ORIGINALLY APPROVED UNDER OFFICE SPACE 116,502 DEPARTMENT OF REVENUE INPProvat rursuant to xenon ty�.uni<<Ir.5.1 Excess Fees Use Only Original Excess Fees Estimate S 2,583,690 Current Excess Fees Estimate $ 2,583,690 Amount of this Amendment $ 178,102 Remaining Excess Fees $ 2,405,588 DATE 10 TAX COLLECTOR BUDGET AMENDMENT/TRANSFER ua-s0r TC R- 3/08 County Indian River Official Carole Jean Jordan, Tax Collector Budget Year Ending September 30, 2018 Request Number 1 B/A X B/T Date. April 4, 2018 REQUEST (DOK the Only) APPROVAL Positions 8 Rate S 210,014 Positions Rate CATEGORY/LINE ITEM DESCRIPTION LINE I'T'EM JUSTIFICATION CODE AMOUNT + OR (-) AMOUNT + OR {-) OPERATING EXPENSES CONTINUED: EDI' 4654 COMPUTER SUPPLIES AND MAINTENANCE $ 4,500 FOR CLERK STATION EQUIPMENT OFFICE SUPPLIES 51 ADDITIONAL CAMERAS, CLERK STATION $ 15,600 EQUIPMENT, PCS AND MONITORS FOR NEW STATIONS AND MONTTORS FOR THE NEW QUEING SYSTEM. IN SEBASTIAN CAPITAL OUTLAY: MACHINERY & EQUIPMENT 64 EDP 6451 NEW 3 PHASE UPS FOR SEBASTIAN AND NEW $ 21,500 CONTROLLER SERVERS FOR WEST AND SEBASTIAN INl ANGIBLE ASSETS (SOFTWARE) 68 NEW QUEUEING SYSTEM $ 20,000 TOTAL THIS PAGE $ 61,600 GRAND TOTAL Is 178,102 DEPARTMENT OF REVENUE INPProvat rursuant to xenon ty�.uni<<Ir.5.1 Excess Fees Use Only Original Excess Fees Estimate S 2,583,690 Current Excess Fees Estimate $ 2,583,690 Amount of this Amendment $ 178,102 Remaining Excess Fees $ 2,405,588 DATE 10 TAX COLLECTOR INDIAN' RIVER COUNTY 2017/2018 ORGANIZATION CHART TAX COLLECTOR a Executive (1) 1 MOTORIST SERVICES & +' . CWt OPERATIONS Executive PUBUCAFFAIRS (1) ADMINISTRATOR _- Public Affairs (1) I EXECUTIVE' ASSISTANT/ HRCOORDINATOR Executive (11 HR Assistant HR (11 Revised 04/04/18 I DIRECTOR OF TAXES & LICENSES Executive !1) Assistant Director of Taxes & Licenses Taxes & licenses (11 SenlorTax Clerk Taxes & ticenses (1) J_ FINANCE DIRECTOR Executive (1) Senior Finance Clerk Finoncr (t} Finance Clerk, 11 Finance (11 Finance Clerk Finance (2) rt/FACILITIES MANAGER IT (1) Technical Support Clerk, IT (1)' Purchasing &. Facilities Specialist IT (1) Position Count: Legend: Filed 51 Vacant 0 5E] Temp 0 Motorist Services Branch Supervisor Branch Supervisor Branch Supervisor Training Coordinator WestOf(ice', Sebastian Office Main Office MotoristServkes Maraca, Services Motorist Services MotoristServkes (11 Lead Clerk Lead Clerk Motorist Services Motorist'services (1) (2) Branch OPtions Specialist Specialist Motorist 111 Senior Clerk SentorCierk Motorist Services Motorist Services (1) u) Senior Operations/HR Assistant CSR/DL Examiner 11' CSP40L Examiner 11 DLExominn it Services Motorist Services Motorist Services MororinServices III (2) torist5a, (41' (d} kC Motorist Services CSR/DL Eaaminer Support Clerk Motorist Services CSR/DLExaminer DL Exiner Motorist Services 14i MotorhrSrrvkes orist5ervkes (21 (3) (3) I EXECUTIVE' ASSISTANT/ HRCOORDINATOR Executive (11 HR Assistant HR (11 Revised 04/04/18 I DIRECTOR OF TAXES & LICENSES Executive !1) Assistant Director of Taxes & Licenses Taxes & licenses (11 SenlorTax Clerk Taxes & ticenses (1) J_ FINANCE DIRECTOR Executive (1) Senior Finance Clerk Finoncr (t} Finance Clerk, 11 Finance (11 Finance Clerk Finance (2) rt/FACILITIES MANAGER IT (1) Technical Support Clerk, IT (1)' Purchasing &. Facilities Specialist IT (1) Position Count: Legend: Filed 51 Vacant 0 5E] Temp 0 TAX COLLECTOR INDIAN RIVER COUNTY 2017/2018 ORGANIZATION CHART - PROPOSED TAX COLLECTOR Executive (1) DIRECTOR 'I MOTORIST SERVICES& CWLOPERATIONS j FxecutWr 4 PUBLICAFFAIRS 1 (3) ADMINISTRATOR 1; Pubtkaffafrs {3J ( Motorist Services Branch Supervisor Branch Supervisor BranchSupervisot Training Coordinator -4 WestOFfIce Sebastian Office Main Office MotorittServkes Motoritt Servites MotOrts[ServR:es MOtOr+ft Scvlces (1) Branch Operations specialist Motorist Servkes (1) Senior Operatkms/NR Assistant Motorist Services (1) Motorist Services Support Clerk Motorist Services (2) EXECUTIVE ASSISTANT/ NR COORDINATOR Executive (t) I HRAssistant � II HR (1) Revised 04/04/18 DIRECTOR OFTAXES S, LICENSES fxetntk+e (1) Assistant Director of Taxes & lkenses, Taxes & t kenser (1) Senior Tax Clerk Taxes & Licenses (1) 1 FINANCE DIRECTOR Executive (1) SentorFinance Clerk Finance (1) Finance perk II Finance (1) Finance Clerk Finance (2) FT/FACILITIES MANAGER IT (1) 40.e. — IT Specialist IT (1 Proposed) Technical Support Clerk it (i) Purchasing & FacOMes Specialist° IT (I) Position Count: Legend: Filled 51 TitleVaeant 0 Deportment Temp 0 O=It ofemp Proposed 8 12 Lead Clerk, lead Clerk Motorist Srrvkes Motorist Services Senior Clerk SenlorClerk Motorist Servkas Motorist Services I1) (1) CWIA&TSA/TWIC CWLA Examiner CWIA Examiner Examiner Motorist Servkes Motorist Services Motorist Services (l promotion) (1 Promotion) (3 Prornotions) CSR/DL Examiner II CSR/DL Examiner It CSR/DL Examiner it Motorist Services Motorist Servkes Motorist Services (0) (3) (4) CSR/DLExaminer CSR/DLExaminer CSR/OtExaminer Molurisl Services Motorist Services Motorist Services (3 & 3 Proposed) (3 & 2 Proposed) 13 & 2 Proposed) Branch Operations specialist Motorist Servkes (1) Senior Operatkms/NR Assistant Motorist Services (1) Motorist Services Support Clerk Motorist Services (2) EXECUTIVE ASSISTANT/ NR COORDINATOR Executive (t) I HRAssistant � II HR (1) Revised 04/04/18 DIRECTOR OFTAXES S, LICENSES fxetntk+e (1) Assistant Director of Taxes & lkenses, Taxes & t kenser (1) Senior Tax Clerk Taxes & Licenses (1) 1 FINANCE DIRECTOR Executive (1) SentorFinance Clerk Finance (1) Finance perk II Finance (1) Finance Clerk Finance (2) FT/FACILITIES MANAGER IT (1) 40.e. — IT Specialist IT (1 Proposed) Technical Support Clerk it (i) Purchasing & FacOMes Specialist° IT (I) Position Count: Legend: Filled 51 TitleVaeant 0 Deportment Temp 0 O=It ofemp Proposed 8 12 JUSTIFICATION SHEET OBJECT CODE AMOUNT OF INCREASE NUMBER NAME SCHEDULE (DECREASE) JUSTIFICATION PERSONNEL SERVICES: 12 EMPLOYEES REGULAR B/T #1 $ 61,930 Increase in salary budget for eight new positions and salary increases for existing positions requiring additional duties & responsibilities. Please see the attached justification for more detail. 13 EMPLOYEES (TEMPORARY) B/T #1 $ 40,950 Increase in temporary salaries for hiring new employees through a local temp agency. Each new employee will be paid through the temp agency for the first 520 hours before they fill a permanent position. 21 FICA 2152 REGULAR B/T' #1. $ 4,736 Increase in FICA taxes for new positions. 22 RETIRI MENf 2252 EMPLOYEE B/T #1 $ 4,902 Increase in retirement benefits for new positions. 23 LIFE & HEALTH: INSURANCE B/T 41 $ 18,984 Family health coverage, life insurance, clental insurance and post -employment benefits (OPER) for all. new positions. Family health coverage ($875/mo), life insurance ($5/mo), dental insurance ($24.92/mo) and OPEB ($1,241) for six positions and family health coverage ($875/mo), life insurance ($6.93/mo), dental insurance ($24.92/mo) and OPEB ($1,241) for one position. All insurances have a.60 -day waiting period after the emplovee becomes permanent. 46 REPAIR & MAINTENANCE 4653 OFFICE SPACE B/T #1 $ (15,000) Originally approved for $20,000 towards the cost of the move to the new Sebastian location. This budget item also included $5,000 towards the cost of re -installing the fire wall in the old location. The remaining funds are being moved to Capital Outlay for the purchase of a new UPS. • S 116,502 13 JUSTIFICATION SHEET' OBJECT CODE AMOUNT OF INCREASE NUMBER NAME SCHEDULE (DECREASE) JUSTIFICATION 4654 EDP B/T #1 $ 4,500 Funding needed for computer supplies and maintenance required prior to move-in: 1) Computer patches, switches, cables and racks. 2) Maintenance on new clerk station equipment including signature pads and scanners. 51 OFFICE SUPPLIES B/T #1 $ 15,600 Additional clerk station equipment for new workstations:. 1) Additional security cameras due to the increase in office space. 2) Signature pads and scanners for, four new workstations. 3) New PCs and monitors for four new workstations. 4) Additional office furniture & chairs not paid for by the County. 5) New monitors for the new queing system in all three branches. CAPITAL O UTLAY: 64 MACHINERY & EQUIPMENT 6451 EDP B/T #1 S 21,500 Additional EDP equipment needed: I) New 3 Phase UPS for. Sebastian. The current UPS is not compatible with 3 Phase and will have to be replaced. 2) New controller servers for the West and Sebastian offices. DEISMV requires a domain controller server at each location for their. new Orion software. These servers allow each branch, to operate as an. individual entity. 68 INTANCIBLE ASSETS B/T #1 $ 20,000 Estimated funding needed for a new queueing system for all (SOFTWARE) three locations. This system will reduce the burden currently placed on our front line clerks to direct office traffic, greatly enhance the -flow of the office and provide management with invaluable real time statistics. m IPA ox rn S 178,102 14 NEW POSITION CALCULATIONS INEW POSITION $ BUDGET CSR/DL EXAMINERS Temp Position $ 5,850.00 April 1- lune 30, $11.25/hr X 520 hrs Salary $ 5,990.00 July 1- September 30, $11.52/hr X 13 weeks X 40 hours ** FICA $ 458.00 Salary X 7.65% FRS $ 474.00 Salary X 7.92% Life Insurance $ 5.00 Annual salary/$1,000 X .198 X 1 month Health Insurance $ 875.00 Family Coverage - $875 X 1 month (after 60 days) Dental Insurance $ 25.00 Individual Coverage - $24.92 X 1 month (after 60 days) OPEB Expense $ 1,241.00 Budgeted $63,291/51 FTE = 1241 EMP TOTAL SALARY EXPENSE $ 14,918.00 Total Cost of i New Position 7 POSITIONS $104,426.00 Total Cost of 7 New Positions Salary Increases $ 5,400.00 April 1- September 30 Promotion for 5 Employees FICA $ 413.00 SalaryX 7.65% FRS $ - 428.00 SalaryX 7.92% TOTAL SALARY INCREASES $ 6,241.00 INEW POSITION $ BUDGET IT SPECIALIST Salary $ 14,600.00 May 1- September 30, $35,000 annual FICA $ 1,117.00 7.65% FRS $ 1,156.00 7.92% Life Insurance $ 21.00 Annual salary/$1,000 X.198 for 3 months Health Insurance $ 2,625.00 Family Coverage - $875 for 3 month (after 60 days) Dental Insurance $ 75.00 Individual Coverage - $24.92 for 3 month (after 60 days) OPEB Expense $ 1,241.00 Budgeted $63,291/51 FTE = $1,241/employee TOTAL SALARY EXPENSE $ 20,83S.00 Total Cost of 1 New Position TOTAL POSITION COSTS $131,502.00 ** Salary Policy for CSR/DL Examiners Starting Pay $ 11.52 After permanent hire 6 Month Probation $ 0.S0 One Year Anniversary $ 0.50 Hourly Rate at one year $ 12.52 Two Year Anniversary $ 1.00 Hourly Rate at two years $ 13.52 $ 25,001.60 Average annual rate for first year 15 s 1 1 V PERMANENT POSITION JUSTIFICATION FY 2017-2018 Indian River POSITION POSITION NO.(S) 59 - 65 (7 positions) DATA: POSITION TITLE CSR/DL Examiner FULL-TIME ❑.r PART-TIME ❑ ANNUAL RATE $25,002 *. SALARY FUNDING 5141,930 (per position) (for all 7 positions) Primary functions to be performed: Provides customer service by processing transactions for customers including vehicle registrations,__titles and sales tax; driver licenses and driving tests; hunting & fishing Iicenses; current, delinquent and installment taxes and local business taxes. LOCATION: Position to be assigned to: Main, West 8s Sebastian Main or Satellite Office: Both Department or Section: Front Line WORKLOAD: Current direct workload in this unit.- nit:There Thereare currently 9 CSR/DL Examiners and 2 Lead Clerks in the Main Office, 6 CSR/DL Examiners, l Lead, Clerk and 1 Senior Clerk in the West Office and 7 CSR/DL Examiners and 1 Senior Clerk in the Sebastian_ Office. Full -Time 27 Mon. Hrs. 173.33 Part -Time Mon. Hrs. Temporary Mon. Hrs. # of Months: Direct Overtime 27 Mon. Hrs. 17.83 Current direct workload per position: The CSR/DL Examiners work directly with customers. The Lead Clerks and Senior Clerks (more experienced) have additional responsibilities such as opening and closing fig errors, supervising, managing lunch hours scheduling changes and forting to upper management. These supervisory duties reduce the amount of time allowed for customers. Additionally in our Main Office and Sebastian Office, some of our CSRML Examiners process Concealed Weapons applications and renewals which pulls them away from customers on. the front line. We have seen an increase in workload because of increased transaction counts and we are anticipating increased counts due to new services being provided in the near future. Please see the attached justification for more detail. Estimated increased workload: Based on transactions through January 2018, we are seeing an overal17.6% increase in front line transactions. Please see the attached justification for more detail. NEED: Describe the need for the position. This explanation should include, but not be limited to, why alternatives such as reorganization or shifting of responsibilities within your current framework, additional temporary employment or contract services cannot be considered as viable solutions. Due to our continued effort to provide excellent customer service, we are adding additional services at our West Office, moving our Sebastian location and adding additional service hours once a week. Renovations for TSA PreCheck, Concealed Weapons Applications and Renewals and TW -IC Cards _have _begun at our West Office and the new services are projected to begin in Mn. We will be moving our Sebastian Office into a larger space which will help us handle the additional workload we have been experiencing and offering additional office hours in the evening. All of these changes will require additional CSR -ADL Examiners in order to be feasible. TOTAL CURRENT VACANCIES 0 1 1 V PERMANENT POSTTION JUSTIFICATION FY 2017-2018 Indian River POSITION POSITION NO.(S) 66 DATA: POSITION TITLE IT Specialist FULL-TIME P] PART-TIME ❑ ANNUALRATE $35,000 SALARY FUNDING $14,600 Primary functions to be performed: This new position will be responsible for maintaining servers, computers, network administration, as well as maintaining the Indian River County Tax Collector's website and other social media outlets. They will design digital banners, artwork, mane data and statistics about website traffic as well as data and statistics about the new queueing system in all three offices. LOCATION: Position to be assigned to: Main Office Main or Satellite Office: Main Department or Section: IT Department - --- - --- - - -- WORKLOAD: Current direct workload in this unit: Currently, there are three employees in the Information Technology Department however, this department is also responsible for Purchasing and Facilities. There is an IT Manager, a Technical Support Specialist and PurchasinglFacilities Specialist. Full -Time 3 Mon. Hrs. 173.33 Part -Time Mon. Hrs. Temporary Mon. Hrs. # of Months: Direct Overtime Mon. Hrs. Current direct workload per position: These three employees are responsible for maintaining all computer eguiyment and software, all office purchasing and maintaining our three branch locations. The IT/Facilities Manager oversees the department and is primarily responsible for server maintenance,_ branch renovations, web design, and network administration. The Techical Support Specialist works mostly with hardware and troubleshooting. The Purchasing and Facilities Specialist is responsiblefor and maintaining all three office locations. Estimated increased workload: Due to the move to the new Sebastian location and the introduction of TSA PreCheck and TWIG the workload for all three employees has increased. There will be a larger facility, more computers, more vendors to interact ivith and a new queuing system to maintain. Additionally, with the introduction of additional service hours once a week, the IT Department will have to be available for technical support during those additional hours. NEED: Describe the need for the position. This explanation should include, but not be limited to, why alternatives such as reorganization or shifting of responsibilities within your current framework, additional temporary employment or contract services cannot be considered as viable solutions. We have seen a significant increase in the demands of our IT Department as we grow and take on additional projects such as the West Office renovation and the Sebastian Office relocation. The addition of an Information Technology Specialist with web design and network administration experience would allow the IT/Facilities Manager to focus on office projects, office moves and to take a more supervisoyrole allowing him_ to oversee the entire department. It will also allow us to further our online presence, improve our website, and provide -more convenience to our customers. TOTAL CURRENT VACANCIES 0 DATA PROCESSING PURCHASE JUSTIFICATION ITEM REQUESTED NUMBER REQUESTED MAKEAND MODEL NUMBER LENGTH OF PAYMENT SCHEDULE COST YE)Ck'-201�4&' M., OST 3 Phase Uninterruptible Power Supply APC Smart -UPS VT 1 $ 15,000 $ 15,000 Check One Below: REPLACEMENT OF EXISTING EQUIPMENT P� ADDrrlONAL EQUIPMENT STATEMENT OF NEED: To include but not be limited to age, condition, response time, etc. of existing equipment. The existing Sebastian Office UPS is not a 3 phase power source, making it incompatible with the new office location. As a result, we will need to purchase a new 3 phase UPS for the new office, Additionally, the existing unit is a2proximately eleven years old and the batteries are due for replacement. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? The batteries for the new UPS have a three to four year life expectang and the physical UPS will last ten to fifteen years. ADDITIONAL COMMENTS OR PERTINENT INFORMATION The intial cost of the UPS will include three years of maintenance. DATA PROCESSING PURCHASE JUSTIFICATION ITEM REQUESTED NUMBER REQUESTED MAKE AND MODEL NUMBER LENGTH OF PAYMENT SCHEDULE COST FOR FISCAL YEAR 2017-18 FULL COST Domain Controller Server 2 PowerEdge 8330 1 $ 6,500 $ 6,500 Check One Below: REPLACEMENT OF EXISTING EQUIPMENT ❑ ADDITIONAL EQUIPMENT O STATEMENT OF NEED: To include but not be limited to age, condition, response time, etc. of existing equipment. DHSMV requires a Domain Controller Server at each location for their new Orion Software. We have had issues with fiber tines going down, which has resulted in communication failure to our Main Office, as well as Orion. We were not notified that Orion reguries this server ahead of time, so we have made changes this year to counter the issue. We are currently using desktop computers but these need to be re laced with servers as soon as possible. This change allows each branch to work as an individual entiti. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? These Domain Controller Servers have an estimated useful life of five years. ADDITIONAL COMMENTS OR PERTINENT INFORMATION The Domain Controller Server includes three ear maintenance. 19 DATA PROCESSING PURCHASE JUSTIFICATION ITEM REQUESTED NUMBER REQUESTED MARE AND MODEL NUMBER LENGTH OF PAYMENT SCHEDULE .'::.''COST ;fbRVVi"_ AA01 YEAR -2017-191 t r `;FCJLL COST Queing System 1 Unknown 1 $ 20,000 $ 20,000 Check One Below: REPLACEMENT OF EXISTING EQUIPMENT ❑ ADDITIONAL EQUIPMENT O STATEMENT OF NEED: To include but not be limited to age_, condition, response time, etc. of existing equipment. A gucing system will greatly enhance the flow of the office and provide us with valuable real time statistics to better serve our customers. Providing the customers with accurate wait time expectancies and direction once they enter our office will reduce the burden on front line clerics and the receptionist. This will allow the clerks more time to focus on the current customer they are helping without the added_ distraction of directing others waiting in line. The gueing system will also benefit our customers and office alike by providingreal time updates on our website of a ted wait times. This information can be used to help our clientele better plan their visit around less active times to reduce their wait. Access to these analytics will also allow us tooptimize clerk schedules to cover times when the office is regularly most strained. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? This purchase will fulfill our needs until it is obsolete, su erseded or the administrative value is Iost OSA . ADDITIONAL COMMENTS OR PERTINENT INFORMATION The initial fee includes two training sessions which is a one-time cost and basic support and maintenance at no cost. The estimated future cost on an annual basis is $500 per clerk station for a total cost of $16,500 per year for all three locations. 20 INDIAN RIVER COUNTY TAX COLLECTOR CAROLE JEAN JORDAN, TAX COLLECTOR BUDGET AMENDMENT #1 ADDITIONAL JUSTIFICATION DETAIL FOR NEW POSITIONS & EQUIPMENT The Indian River County Tax Collector's Office is undergoing several major changes in the 2017%2018 fiscal year. We are moving our Sebastian Office to a larger building purchased by the County, renovating our West Office to include the additional services of TSA PreCheck, TWIC, and CWLA, expanding our Online Specialty Plate Program as well as introducing extended office hours at our Main Office. All of these changes will require additional staff in order to be feasible. We have been very frugal over the last nine years by keeping our employee counts as low as possible. We are now respectfully requesting an additional seven CSR/DL Examiner positions and an IT Specialist. Sebastian Office Relocation The Sebastian Office is moving to 1921 Highway US1 in Sebastian. The County purchased this building in 2017 and it is currently under renovation. The building will house several commercial businesses as well as an office for the Tax Collector, the Property Appraiser, the Clerk's Office, the Veteran's Service Office and the Utilities Department. The renovation is due to be complete by the middle of September. In the Tax Collector's section of the new building, we will be gaining four additional clerk stations as well as a larger Concealed Weapons room compared to our current office space. The County made the final decision to purchase the building because of various issues with the current rental location. This was a long-term decision by the County to better serve the residents at the north end of the county. 1 21 SEBASTIAN OFFICE TRANSACTION COUNTS 88,000 86,520 86,000 84,000 a 82,000 80,746 '�rY 0 �. U80,000 z O 78,000 r y' U 74,834 76,000 w z C< 74,000 r 72,000 70,000 68,000 2015/2016 2016/2017 2017/2018(PRO1) 1 21 Our transaction counts have been steadily increasing in the last couple of years and at the current rate, we are projecting almost 87,000 transactions by the end of the year. In addition to the normal rate increase, we are also expecting an increase in customer traffic because the new office will be closer to the north County line. We receive comments in our Sebastian Office on a daily basis that Brevard County customers are told to go to the Sebastian Office because the lines are shorter. We have noticed a steady increase in out -of -county customers and we anticipate that only growing when we move into our new location. Additionally, our Sebastian Concealed Weapon License Application (CWLA) and Renewal demand has escalated. Any time there is an incident in the news regarding a shooting or a debate about gun control, the appointments and walk-ins increase. We are requesting two new CSR/DL Examiners to cover the increase in customer traffic and to allow us to have a dedicated employee for CWLA. In the original budget, we included $20,000 towards the relocation of our Sebastian Office. At that time, we were unaware of our timeframe or the cost that we would have to absorb. After many meetings and hours of discussion, we have a better understanding of our funding needs. We will have four additional workstations that will need to be outfitted with necessary equipment. Below is a list of items needed for the new office in general, as well as for the four new workstations: Operating Expenses: Computer patches, switches, cables & racks $ 2,700 Security cameras (additional) $ 1,200 Signature pads & scanners (new workstations) $ 4,400 Maintenance on signature pads, scanners & UPS $ 1,800 Four new PCs and monitors for new stations $ 3,500 Replacement of firewall at old location $ 5,000 Office furniture & chairs $ 5,000 Monitors for new queuing system $ 1,500 Capital Items: Controller servers (West & Sebastian) $ 6,500 Uninterruptible Power Source (3 Phase) $15,000 Queuing system $20,000 Total Equipment Cost $66,600 Already Budgeted ($20,000) Additional Funding Needed $46,600 2 22 West Office Renovation Our West Office branch, located at 1860 82nd Avenue, Suite 102, Vero Beach is in the process of renovation to offer TSA PreCheck, TWIC, and CWLA. All renovation costs are being paid by the landlord and TSA. TSA PreCheck is an expedited security screening initiative. It allows eligible, low-risk travelers to enjoy expedited security screening. This program is available at participating US airport locations and for most international itineraries. We have received approval to be an authorized agent for TSA PreCheck. We will perform the requirements necessary for participants to receive the proper security clearances. It will allow the customer to move easily through security and airport checkpoints without having to remove shoes, jackets, belts, liquids and gels from carry -ons, and laptops from bags. Currently, the only other Tax Collector in the state that has been approved to offer this service is Brevard County. They began issuing TSA PreCheck in October 2017, through walk-ins and appointments. Since going live, they have averaged 17 transactions per day with as many as 30 transactions in a single day. We anticipate similar customer traffic. The Maritime Transportation Security Act requires the Transportation Worker Identification Credential, also known as TWIC°, for workers who need access to secure areas of the nation's maritime facilities and vessels. TSA conducts a security threat assessment (background check) to determine a person's eligibility and issues the credential. We will be the first Tax Collector's Office in the State to offer this service and the next closest TWIC Application center is an hour away. There has been additional mandatory training and security clearances for our employees, to be able to perform the duties required by TSA PreCheck and TWIC. We have completed the necessary requirements with four of our existing clerks. We currently offer Concealed Weapon License Applications and Concealed Weapon License Renewals at our Main Office and our Sebastian Office. In addition to both TSA PreCheck and TWIC, we will now be offering these services at our West Office location as well. We estimate the additional duties and responsibilities for TSA PreCheck, TWIC and CWLA will require at least three dedicated full-time employees at our West Office. 3 23 Main Office increased office traffic, longer wait times and increasing numbers of transactions in our Main Office is mandating a full-time employee for CWLA. In the past, we have managed to cover the CW license Applications and Renewals in the Main Office by pulling a clerk off the front line. With almost constant lines in the lobby, we need to assign these duties and responsibilities to at least one dedicated employee. MAIN OFFICE TRANSACTION COUNTS 145,000 143,148 14(},000 136,382 135,000 s' 130,000 126,994 .. 125,000 120,000 115,000 2015/2016 2016/2017 2017/2018(PRQJ) Our transaction projection for the rest of the year indicates the need for at least one additional CSR/DL Examiner, In 2016/2017, each clerk processed an average of over 11,000 transactions per year. Our projections indicate that we will process over 143,000 transactions. Even now, we are constantly trying to minimize our customers wait. We adjust schedules by reducing lunch hours so we have enough coverage in the middle of the day. Then, the employee has to snake up their time to keep the overtime at a minimum. Between the anticipated additional transactions and trying to reduce the current wait times, there is a significant need for at least one more CSR/DL Examiner. Additional Service Hours Beginning May 1, we will be offering additional service hours one day a week at our Main Office. Staying open later will help those customers that cannot get to our office during regular office hours. We recognize there is a high demand for these additional hours and after a trial run, we are contemplating opening all three branches and/or additional days of the week. To keep overtime at a minimum, we will have to change current employee schedules to allow the later hours by having them come in later or leave earlier on other days. The additional hours will require an additional employee in order to keep the office fully staffed without incurring excessive overtime. 4 24 Online Plate Sales The Indian River County Tax Collector's Office currently manages online plate sales for several Not -for - Profit organizations in Florida. Currently, when an individual orders a specialty plate to benefit one of these organizations, we receive notification via email of the customer's information from that organization's website. One of our CSR/DL Examiners uses this information to contact. and process the customer's order. These transactions are complex and require a great deal of time to complete. Adding a dedicated employee to manage the online plate sales is becoming necessary as this program grows. In 2018, we anticipate adding the Florida Sheriffs Youth Ranch to our already extensive list of organizations that we assist. Currently we manage specialty plate orders for Lauren's kids, Florida Sports Foundation, Keiser University, Kids Deserve Justice, Lagoon, The University of South Florida, Harbor Branch, and Wildflower. Adopting this responsibility is a great benefit to the consumer as our office only charges a $2.50 fee, which is significantly less than the 31 party online plate retailers that regularly charge anywhere from $30.00 to $60.00 for the same service. With a dedicated Online Plate Sale Employee, we would like to expand this service to as many Not -for -Profit organizations in Florida as possible. Encouraging the support of these philanthropic institutions by reducing additional fees is a priority of our office. CSR/©L Examiner Positions In summary, we are requesting seven additional CSR/DL Examiner positions. These new positions will allow us to promote five of our current CSR/DL Examiners by expanding their duties to include the online plate sales, TSA PreCheck, TWIC, and CWLA. These additional services have to be performed by seasoned Examiners, as a result, promoting from within is essential. These new responsibilities warrant additional salary for those promoted. The remaining two positions will help manage the increase in traffic at the Sebastian and Main Offices. All seven new positions will initially be filled by temporary employees through a local temp agency. After a successful three-month probationary period, the temporary employees will fill the new permanent positions. Information Technology Specialist In addition to the front line clerks, we require an additional Information Technology (IT) Specialist. As we enter an increasingly digital age, the demands and importance of our IT Department has grown. Our IT Department is currently comprised of three individuals, responsible for maintaining our servers and computers, facilities and purchasing. An individual with graphic/web design and network administration experience would allow us to further our online presence and take pressure off our IT/Facilities Manager. All the changes taking place at the West and Sebastian Offices, leaves him being pulled in too many directions, often forcing the IT part of his duties to take a back seat to current events. We anticipate a beginning salary of $35,000 with benefits. 25 Justification Summary Hiring the seven new CSR/DL Examiners will allow us to staff our newly located office, offer our planned additional services at the West Office and Main Office, as well as to combat increased transaction counts across all of our locations. It will also allow us to promote. existing CSR/DL Examiners to fill the additional positions needed for TSA PreCheck, CWLA, TWIG, and online plate sales. The new 1T Specialist, with the necessary knowledge and expertise, will be able to focus on our online presence and allow the IT Manager to focus on the upcoming changes in the offices. 0 26 TAX COLLECTOR BUDGET AMENDMENT/TRANSFER IIR-Jtlt (G R 3/06 County Indian River Official Carole jean jordan,'1-ax Collector Budget Year Ending September 30, 2018 Request Number 1 B/A X B/f Date April 4, 2018 (DOR Use Only) REQUEST APPROVAL Positions 8 - Positions b. Rate $ 210,014 jtate �2, 101 0 1 CATEGORY/LINE ITEM DESCRn,TION LINE ITEM CODE JUSTIFICATION AMOUNT + OR {-) AMOUNT + OR (-) PERSONNEL SERVICES: EMPLOYEES (REGULAR) 12 - INCREASE IN SALARIES DUE TO ADDITION $ 61,930 s (p) 113 U OF SEVEN CSR/ DL EXAMINER POSITIONS AND ONE IT SPECIALIST & SALARY INCREASES FOR EXISTING CSR/DL EXAMINERS. EMPLOYEES ('TEMPORARY) 13 INCREASE IN TEMPORARY SALARIES DUE TO $ 40,950 INTIALLY HIRINGTHROUGH A TEMP AGENCY FICA 21 ' REGULAR 2152 INCREASE IN FICA EXPENSE S 4,736 N 7 3 b RETIREMENT 22 EMPLOYEE 2252 - INCREASE IN RETIREMENT EXPENSE S 4,902 4 q02. LIFE & FIEAI-,rH INSURANCE - - 23 INCREASE IN HEALTH, LIFE, DENTAL & OPEB S 16,984 16, q e 4 EXPENSES OPERATING EXPENSES: REPAIR & IvIAINTF.NANCE 46 OFFICE: SPACE 4653 RECLASSIFICATION OF NEW UPS TO CAPITAL $ (15,000) .S 000 EXPENSE ORIGINALLY APPROVED UNDER OFFICE SPACE -A TOTALTHtS PAG F, S 116,502 50Z Of LA 11A O/FFICIAL 5EFAWqiFNT or RI ENUP. 15ATIE Appnival' f'&Kuant to'..kvtimi Zy5.178+(2)F.S: Excess Fees Use Only Original rNeess Nes Estimate 5 2,583,690 Curnmt Excess Fkes Estimate $ 2,583,690 Amount a( this Amendment 5 178,102 f ematning, t:xeow Eves $ 2,405,588 28 'rAX COLLECTOR BUDGET AMEN DMENTITRANSFER 1,RAw it: 11 VON County Indian River Official Carole Jean Jordan, Tax Collector Budget Year Ending September 30, 2018 Request Number 1 B/A X B/r Date April 4, 2018 REQUEST (DOR UseOetyl APPROVAL Positions 8 Rate S 210,014 Positions Rate 1 21 C, 1 Ot K CATEGORY/LINE ITEM DESCRIrI'ION LINE ITEM JUSTIFICA-1-ION CODE Atdt.OUN'r + OR (-j AMOUNT + OR (-) OPERATING EXPENSES CONTINUED: ED1' 4654 C.0MI'U"I:1 R SUPPLIFS AND MAINTI'NANICT $ 4,500 FOR CLERK STATION EQUIPMENT OFFICE SUITILI I::S 51 ADDITION AI.. CAM ERAS, C LLRK STATION S 15,60() EQUIPMENT, PCIS AND MONITORS }=CJI: NEW STATIONS AND MONITORS FOR THE NE W QUL-•1NG IN Sl-BASrIAN CAPITAL OUTLAY: MAC[ IINERY & EQUIPMENT 64 E.UP 6451 NEW 3 PHASE UN FOR SFBASTIAN AND NI. -.W S 31,500 Z 1 S 00 CON1'1'ROLLL R SERVERS FOR WEST AND SE13As'rIAN 1NTANGCBLE ASST I'S (501 I'WARE) 68 NEW QUFUFING SYSTEM $ 10,000 ZO , 0 00 - TOTAL THIS PAGE $ 61,600 I 6610 GRAND TOTAL S 178,102 i $ 1017 Of LA 11A O/FFICIAL 5EFAWqiFNT or RI ENUP. 15ATIE Appnival' f'&Kuant to'..kvtimi Zy5.178+(2)F.S: Excess Fees Use Only Original rNeess Nes Estimate 5 2,583,690 Curnmt Excess Fkes Estimate $ 2,583,690 Amount a( this Amendment 5 178,102 f ematning, t:xeow Eves $ 2,405,588 28 TAX COLLECTOR'S BUDGET FISCAL YEAR 2017-18 INDIAN RIVER COUNTY APPROPRIATION CATEGORY/ OBJECT CODE ORIGINAL BUDGET BA #1 4/4/18 BA/BT# DATE BA/BT# DATE BA/BT# DATE BA/BT# DATE BA/BT# DATE BA/BT# DATE CURRENT BUDGET NUMBER OF POSITIONS 51 8 59 ANNUAL SALARY RATE $2,052,967 $210,014 $2,262,981 PERSONNEL SERVICES 11 OFFICIAL $129,856 $129,856 12 EMPLOYEES (REGULAR) 1,901,329 61,930 1,963,259 13 EMPLOYEES (TEMPORARY) 16,050 40,950 57,000 14 OVERTIME 8,000 8,000 15 SPECIAL PAY 26,000 26,000 21 FICA 0 2152 FICA - REGULAR 159,050 4,736 163,786 2153 FICA - OTHER 0 0 22 RETIREMENT 0 2251 RETIREMENT - OFFICIAL 59,084 59,084 2252 RETIREMENT - EMPLOYEE 126,570 4,902 131,472 2253 RETIREMENT - SMS/SES 53,946 53,946 2254 RETIREMENT - DROP 11,899 11,899 23 LIFE & HEALTH INSURANCE 510,650 18,984 529,634 24 WORKER'S COMPENSATION 0 0 25 UNEMPLOYMENT COMP. 0 0 TOTAL PERSONNEL SERVICES $3,002,434 $131,502 $0 $0 $0 $0 $0 $0 $3,133,936 OPERATING EXPENSES 31 PROFESSIONAL SERVICES 3151 EDP SERVICES $3,881 $3,881 3154 LEGAL SERVICES 20,000 20,000 3159 OTHER PROFESS. SERVICES 77,807 77,807 29 APPROPRIATION CATEGORY/ OBJECT CODE ORIGINAL BUDGET BA #1 BA/BT# 4/4/18 DATE BA/BT# BA/BT# BA/BT# BA/BT# BA/BT# CURRENT DATE DATE DATE DATE DATE BUDGET 32 ACCOUNTING & AUDITING 0 $0 33 COURT REPORTER 0 0 34 OTHER CONTR. SERVICES 49,681 49,681 40 TRAVEL & PER DIEM 21,840 21,840 41 COMMUNICATIONS 5,140 5,140 42 TRANSPORTATION 4251 POSTAGE 130,676 130,676 4252 FREIGHT 0 0 43 UTILITIES 18,180 18,180 44 RENTALS & LEASES 4451 OFFICE EQUIPMENT 2,602 2,602 4452 VEHICLES 0 0 4453 OFFICE SPACE 120,095 120,095 4454 EDP 0 0 45 INSURANCE 2,850 2,850 46 REPAIR & MAINTENANCE 4651 OFFICE EQUIPMENT 11,966 11,966 4652 VEHICLES 500 500 4653 OFFICE SPACE 20,000 (15,000) 5,000 4654 EDP 302,722 4,500 307,222 47 PRINTING & BINDING 13,700 13,700 48 PROMOTIONAL 0 0 49 OTHER CURRENT CHARGES 4951 LEGAL ADVERTISEMENTS 1,575 1,575 4959 OTHER 0 0 51 OFFICE SUPPLIES 86,312 15,600 101,912 52 OPERATING SUPPLIES 2,500 2,500 54 BOOKS/PUBLICATIONS 5451 BOOKS 0 0 5452 SUBSCRIPTIONS 3,504 3,504 5453 EDUCATION 8,025 8,025 5454 DUES/MEMBERSHIPS 6,240 6,240 TOTAL OPERATING EXPENSES $909,796 $5,100 $0 $0 $0 $0 $0 $0 $914,896 30 APPROPRIATION CATEGORY/ OBJECT CODE ORIGINAL BUDGET BA #1 4/4/18 BA/BT# DATE BA/BT# DATE BA/BT# DATE BA/BT# DATE BA/BT# DATE BA/BT# CURRENT DATE BUDGET CAPITAL OUTLAY 61 LAND $0 $0 62 BUILDINGS 0 0 64 MACHINERY AND EQUIPMENT 6451 EDP EQUIPMENT 0 $21,500 21,500 6452 OFFICE FURNITURE 0 0 6453 OFFICE EQUIPMENT 0 0 6454 VEHICLES 23,000 23,000 66 BOOKS 0 0 68 INTANGIBLE ASSETS 0 20,000 20,000 TOTAL CAPITAL OUTLAY $23,000 $41,500 $0 $0 $0 $0 $0 $0 $64,500 TOTAL $3,935,230 $178,102 $0 $0 $0 $0 $0 $0 1 $4,113,332 31 JEFFREY R. SMITH, Clerk of Circuit Court & Comptroller Finance Department 1801 27°i Street Vero Beach, FL 32960 CPA, CGFO, CGMA TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: April 5, 2018 rU • � xp o d, � e Ail SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS March 30, 2018 to April 5, 2018 In compliance Arith Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of March 30, 2018 to April 5, 2018. 32 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1013082 04/03/2018 OFFICE DEPOT BSD CUSTOMER SVC 3,431.29 1013083 04/03/2018 WASTE MANAGEMENT INC 2_,940.69 1013084 04/03/2018 COMCAST 297.25 1013085 04/03/2018 POLYDYNE INC 2,576.00 1013086 04/0412018 COPYCOINC 83.95 1013087 04/04/2018 UNIVERSAL SIGNS & ACCESSORIES 7,953.75 1013088 04/0412018 INDIAN RIVER BATTERY 349.40 1013089 04/04/2018 MIKES GARAGE & WRECKER SERVICE INC 200.00 1013090 04/04/2018 GALLS LLC 236.70 1013091 04/04/2018 NEWMANS POWER SYSTEMS 950.00 1013092 04/04/2018 IRRIGATION CONSULTANTS UNLIMITED INC 35.54 1013093 04/04/2018 GROVE WELDERS INC 501.75 1013094 04/04/2018 SOUTHERN COMPUTER WAREHOUSE 1,629.20 1013095 04/042018 TOTAL TRUCK PARTS INC 606.42 1013096 04/042018 SOUTHERN PLUMBING INC 334.00 1013097 04/042018 SHRIEVE CHEMICAL CO 4,733.67 1013098 04/042018 MIDWEST MOTOR SUPPLY CO 798.57 1013099 04/042018 RECHTIEN INTERNATIONAL TRUCKS 114.95 1013100 04/042018 SOUTHERN JANITOR SUPPLY INC 1.961.25 1013101 04/042018 GREEN EQUIPMENT COMPANY 9,744.00 1013102 04/04/2018 METRO FIRE PROTECTION SERVICES INC 1,094.40 1013103 04104!2018 L&L DISTRIBUTORS 737.60 1013104 04/042018 HYDRA SERVICE (S) INC 2,397.00 1013105 04/042018 PACE ANALYTICAL SERVICES INC 2.338.00 1013106 04/042018 XYLEM WATER SOLUTION USA INC 4,724.35 1013107 04/042018 ALLIED DIVERSIFIED OF VERO BEACH LLC 850.00 1013108 04/042018 NEXAIR LLC 469.75 1013109 04/052018 ABCO GARAGE DOOR CO INC 462.00 1013110 04/052018 ALLIED UNIVERSAL CORP 2.497.97 1013111 04/052018 GLOBAL GOLF SALES INC 37.38 1013112 04/052018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 493.07 1013113 04/052018 BENNETT AUTO SUPPLY INC 125.16 Grand Total: 55,705.06 33 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 365514 04/02/2018 ORANGE COUNTY HOUSING & C D 651.73 365515 04/02/2018 VERO BEACH EDGEWOOD PLACE LP 524.00 365516 04/02/2018 GRACES LANDING LTD 8,789.00 365517 04/02/2018 LINDSEY GARDENS LTD 6,058.00 365518 04/02/2018 BRYAN D BLAIS 343.00 365519 04/02/2018 WILLIE C REAGAN 445.00 365520 04/02/2018 RIVER PARK ASSOCIATES LIMITED 14,507.00 365521 04/02/2018 CREATIVE CHOICE HOMES XVI LTD 11,854.00 365522 04/02/2018 DAVID YORK 501.00 365523 04/02/2018 ST FRANCIS MANOR OF VERO BEACH 268.00 365524 04/02/2018 CITY OF VERO BEACH 61.00 365525 04/02/2018 TREASURE COAST HOMELESS SERVICES 831.00 365526 04/02/2018 FLORIDA POWER AND LIGHT 106.00 365527 04/02/2018 VENETIAN APARTMENTS OF VERO BEACH 390.00 365528 04/02/2018 PINNACLE GROVE LTD 7,949.00 365529 04/02/2018 VERO CLUB PARTNERS LTD 10,481.00 365530 04/02/2018 DAVID SPARKS 383.00 365531 04/02/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 116.00 365532 04102/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 370.00 365533 04/02/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 417.00 365534 04/02/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 560.00 365535 04/02/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 567.00 365536 04102/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 689.00 365537 04/02/2018 CRAIG MERRILL 1.319.00 365538 04102/2018 CHRISTINE SALTER 483.00 365539 04102/2018 HAGGERTY FAMILY LTD 369.00 365540 04/02/2018 SUNQUEST INC 4,660.00 365541 04/02/2018 THE PALMS AT VERO BEACH 13,357.00 365542 04/02/2018 FELLSMERE COMM ENRICHMENT PROGRAM INC 532.00 365543 04/02/2018 DAVID CONDON 632.00 365544 04/02/2018 HILARY MCIVOR 585.00 365545 04/02/2018 PAULA LANE 450.00 365546 04/0212018 PELICAN ISLES LP 8.160.00 365547 04/02/2018 KATE TYSON .LYONS 334.00 365548 04/02/2018 SUNCOAST REALTY & RENTAL MGMT LLC 3.912.00 365549 04/02/2018 OAK RIVER PROPERTIES INC 248.00 365550 04/02/2018 SONRISE VILLAS LTD 2,204.00 365551 04/02120.18 ADINA GOLDMAN 542.00 365552 04/02/2018 INDIAN RIVER RDA LP 5,122.00 365553 04/02/2018 RICHARD L DAVENPORT 494.00 365554 04102/2018 GEORGE THUYNS 565.00 365555 04/02/2018 LAZY J LLC 1,347.00 365556 04/02/2018 SYLVIA MCNEILL 719.00 365557 04102/2018 SKOKIE HOLDINGS INC 426.00 365558 04102/2018 ROGER WINSLOW 492.00 365559 04/02/2018 OSLO VALLEY PROPERTIES INC 185.00 365560 04102/2018 SAID S MOOBARK 1,317.00 365561 04/02/2018 LINDSEY GARDENS 11 LTD 5,047.00 365562 04102/2018 ANTHONY ARROYO 683.00 365563 04/02/2018 AILS HOLDINGS GROUP LLC 2,806.00 365564 04/02/2018 DANIEL CORY MARTIN 732.00 365565 04/02/2018 YVONNE KOUTSOFIOS 54.00 365566 04/02/2018 ALAN R TOKAR 613.00 365567 04/02/2018 VERO BEACH VILLAS I LLC 462.00 365568 04/02/2018 BRIAN E GALLAGHER 540.00 365569 04/02/2018 HOUSING AUTHORITY 766.73 365570 04/02/2018 STEPHANIE WATCHEK FOUNTAIN TRUST 243.00 365571 04/02/2018 SCOT WILKE 501.00 34 TRANS NBR DATE VENDOR AMOUNT 365572 04/02/20 18 THEODORE BARTOSIEWICZ 505.00 365573 04/02/2018 FOUNDATION FOR AFFORDABLE .RENTAL 19,940.00 365574 04/02/2018 RICHARD KUSSEROW 573.00 365575 04/02/2018 ARE JAY INVESTMENTS OF INDIAN RIVER COUNTY II` 469.00 365576 04/02120 18 SONRISE VILLAS IT LLC 601.00 365577 04/02/2018 JOHN T STANLEY 782.00 365578 04/02/2018 CSMA SFR HOLDINGS 11 -LLC 582.00 365579 04/02120 18 NVEDGEWOOD RENTALS LLC 1,575.00 365590 04/0212018 ALMA LUCKETT 852.00 365581 04/02/2018 LIVE OAKS REALTY INC 571.00 365582 04102/2018 IBIS GARDENS APTS LLC 475.00 365583 04/02/2018 MCLAUG14LIN PROPERTIES LLC 892.00 .365584 04102/2018 JOYCE BODANZA 593.00 365585 04/02/2018 MYRIAM MELENDEZ 460.00 365586 04/02/2018 WATSON REALTY GROUP 3,851.00 365587 04/03/27018 HILTON GARDEN INN 116.00 365588 04105020I 8 PORT CONSOLIDATED INC 23,194.19 365589 04105/2018 JORDAN MOWER INC J.018.67 365590 04105/2019 TEN -8 FIRE EQUIPMENT INC 3.052.39 365591 04/05/2018 RANGER CONSTRUCTION IND INC 344.35 365592 04/05/2018 VERO CHEMICAL DISTRIBUTORS INC 265.05 .365593 04105/2018 RICOH USA INC 254.21 365594 04/0512018 RICOH USA INC 7.05 365595 04/05/20 18 RICOH USA INC 1,100.00 365596 04/05120 18 CHISHOLM CORP OF VERO 314.00 365597 04105/2018 KJMLEY HORN & ASSOC INC 12,047.50 365598 04105/2018 VELDE FORD INC 237.80 365599 04/0512018 SAFETY PRODUCTS INC 444.56 365600 04105/2018 DATA FLOW SYSTEMS INC 2,958.00 365601 04/05/2018 THOMAS P WHITE 198.00 365602 04/05/2018 KELLY TRACTOR CO 4,710.76 365603 04/05/2018 SAFETY KLEEN SYSTEMS INC 215.00 365604 04/05/2018 GRAYBAR ELECTRIC 122.64 365605 04/05/2018 AMERJGAS EAGLE PROPANE LP 239.59 365606 04105120 18 AMERIGAS EAGLE PROPANE LP 2,086.83 365607 04/05/2018 LFI FORT PIERCE INC 1,301.13 365608 04/05/2018 CLIFF BERRY INC 801.65 365609 04105/2018 SWE INC 325.00 365610 04/05/2018 NATIONAL FIRE PROTECTION ASSOC 72.05 365611 04105/2018 PATTERSON POPE INC 829.89 365612 0410512018 BOUND TREE MEDICAL LLC 359.00 365613 04/05/2018 PETES CONCRETE 1.500.00 365614 04105/2018 VERO INDUSTRIAL SUPPLY INC 230.02 365615 04/05/2018 EXPRESS REEL GRINDING INC 1,100.00 365616 0410512018 TIRESOLES OF BROWARD INC 1,677.66 365617 04/05120 18 BAKER & TAYLOR INC 4,675.10 365618 04/05/2018 BRANDTS APPLIANCE SERVICE INC 52.00 365619 04/05/2018 MIDWEST TAPE LLC 2,249.82 365620 04/0512018 MICROMARKETING LLC 148.81 365621 04/05/2018 K & M ELECTRIC SUPPLY 354.76 365622 04/05/2018 BAKER DISTRIBUTING CO LLC 56.97 365623 04105/201 8 CENGAGE LEARNING INC 1.038.48 365624 04/05/2019 PALM TRUCK CENTERS INC 183.23 365625 04/05/2018 GO COASTAL INC 9170 365626 04/05/2018 SUNSHINE SAFETY COUNCIL INC 865.00 365627 04/05/2018 INDIAN RIVER COUNTY HEALTH DEPT 595.00 365.628 04/05/2018 CITY OF VERO BEACH 45,986.59 365629 04/05/2018 CHAPTER 13 TRUSTEE 201.08 365630 04/05/2.018 COMPBENEFITS COMPANY 80.16 365631 1 04/05/2018 INDIAN RIVER ALL FAB INC 90.00 35 M TRANS NBR DATE VENDOR AMOUNT 365632 04/05/2018 FERGUSON ENTERPRISES INC 4,272.80 365633 04/05/2018 FLORIDA GOVERNMENT FINANCE 300.00 365634 04/05/2018 JANITORIAL DEPOT OF AMERICA INC 19339 365635 04/05/2018 FLORIDA DEPT OF EDUCATION 260.90 365636 04/05/2018 WAL MART STORES EAST LP 783.83 365637 04/05!2018 MARRIOTT FT LAUDERDALE NORTH 13.1.00 365638 04/05/2018 GEOSYNTEC CONSULTANTS INC 586.07 365639 04/05/2018 FEDERAL EXPRESS CORP 27.16 365640 04/05/2018 CITY OF SEBASTIAN 22,103.70 365641 04/05/2018 SOUTHEAST DESALTING ASSOCIATION 375.00 365642 04/05/2018 CALLAWAY GOLF SALES COMPANY 1,192.35 365643 04/05/2018 FLORIDA POWER AND LIGHT 24,341.69 365644 04/05/2018 FLORIDA POWER AND LIGHT 1,966.02 365645 04/05/2018 FLORIDA POWERAND LIGHT 1.414.45 365646 04/052018 TAYLOR MADE GOLF CO INC 188.08 365647 04/052018 NSI ALPHA CORPORATION 137.00 365648 04/052018 TREASURE COAST CONSTRUCTION MGMT LLC 12,900.00 365649 04/052018 LANGUAGE LINE SERVICES'INC 115.00 365650 04/052018 MEDICARE PART B FINANCIAL SERVICES 529.75 365651 04/052018 TREASURE COAST SPORTS COMMISSION INC 2,442.00 365652 04/05/2018 ALPIZA.R LAW 385.28 365653 04/05/2018 CHRISTOPHER S STUCKEY 40.00 365654 04/052018 GREY HOUSE PUBLISHING 13,039.00 365655 04/052018 CIGNA 278.16 365656 04/052018 G K ENVIRONMENTAL INC 8,499.84 365657 04/052018 BLUE CROSS BLUE SHIELD 364.16 365658 04/05/2018 HU'MANA 253.88 365659 04/052018 HUMANA 26.25 365660 04/052018 BRIDG.ESTONE AMERICAS INC 1.215.84 365661 04/05/2018 MICHAEL QUIGLEY 30.00 365662 04/05/2018 RUSSELL PAYNE INC 328.02 365663 04/052018 TRANS US INC 6,821.47 365664 04/052018 CEL1CO PARTNERSHIP 156.10 365665 04/052018 SOUTH SEAS ISLAND RESORT 567.00 365666 04/052018 DASIE BRIDGWATER HOPE CENTER INC 4,032.63 365667 04/052018 SILVESTRE, ANGELO & AMELIA 297.00 365668 04/052018 MBV ENGINEERING INC 16,300.50 365669 04/052018 CENTRAL PUMP & SUPPLY INC 159.77 365670 04/052018 KEITH D MILLER 25.00 365671 04/05/2018 STAPLES CONTRACT & COMMERCIAL INC 271.07 365672 04/05/2018 GLOVER. OIL COMPANY INC 171282.37 365673 04/0512018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 288.16 365674 04/052018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 292.07 365675 04; 052018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 162.97 365676 04/052018 C W NIELSEN MFG CORP 550.00 365677 04/05/2018 LARRY STEP14ENS 40.00 365678 04/052018 GERELCOM INC 3,079.14 365679 04/052018 HESSE, WALTER & ELISA 88.74 365680 04/052018 HEART OF TI IE EARTH MARKETING 397.75 365681 04/05/2018 RF CONCRETE CONSTRUCTION .INC 9,600.00 365682 04/052018 JOHNNY B SMITH 240.00 365683 04/052018 DOROTHY L PARISH 175.00 365684 04/052018 MOORE MEDICAL LLC 5.248.67 365685 04/052018 CHARLES A WALKER 160.00 365686 04/052018 DYNAMIC AIR QUALITY & COOLING INC 170.00 365687 04/05/2018 BRIAN FREEMAN 95.54 365688 04/05/2018 LANGE, HANS & CAROL 15.00 365689 04/052018 MARINCO BlOASSAYLABORATORY INC 4,680.00 365690 04/05/2018 LARIAT ENTERPRISES INC 326.17 365691 04105/2018 GARRETT SMITH 40.00 36 ,r TRANS NRR DATE VENDOR AMOUNT 365692 04/05/2018 WEST CONSTRUCTION INC 550,337.04 365693 04/05/2018 DE LA HOZ BUILDERS INC 42,819.00 365694 04/05/2018 D J P GENERAL CONTRACTING SERVICES INC 19,350.00 365695 04/05/2018 TIMOTHY L BECHTOLD 1,800.00 365696 04/05/2018 CITY DIRECTORIES 378.00 365697 04/05/2018 ECMC 276.58 365698 04/05/2018 PICTOMETRY INTERNATIONAL CORPORATION 115,311.00 365699 04/05/2018 MICHAEL THORNE 59.17 365700 04/05/2018 GFA INTERNATIONAL INC 23,751.00 365701 04/05/2018 MOORE MOTORS INC 2,999.00 365702 04/05/2018 REPROGRAPHIC SOLUTIONS INC 7.02 365703 04/05/2018 LOWES HOME CENTERS INC 2,195.87 365704 04/05/2018 FGX LLC 612.00 365705 04/05/2018 CARDINAL HEALTH 110 INC 73.18 365706 04/05/2018 PPG ARCHITECTURAL FINISHES INC 40.78 365707 04/05/2018 MUNICIPAL EMERGENCY SERVICES INC 542.40 365708 04/05/2018 CORRINE MC CUNN 97.20 365709 04/05/2018 BURNETT LIME CO INC 6.386.80 365710 04/05/2018 TREASURE COAST TURF INC 85.00 365711 04/05/2018 PENGUIN RANDOM HOUSE LLC 457.65 365712 04/05/2018 CARMEN LEWIS 316.00 365713 04/05/2018 STRAIGHT OAK LLC 41.90 365714 04/05/2018 SOUTHERN MANAGEMENT LLC 133.50 365715 04/05/2018 STEVEN R QUINLAN 542.50 365716 04/05/2018 CHEMTRADE CHEMICALS CORPORTATION 2.275.62 365717 04/05/2018 FAMILY SUPPORT REGISTRY 9.66 365718 04/052018 EXTREME GOLF INC 507.00 365719 04/052018 BERNARD EGAN & COMPANY 10,417.84 365720 04/052018 AMERITAS 26.816.80 365721 04/05/2018 EAST COAST VETERINARY SERVICES LLC 92.00 365722 04/052018 SKECHERS USA INC 1,096.83 365723 04/05/2018 HAWKINS INC 1,450.00 365724 04/05/2018 FLORITURF SOD INC 328.00 365725 04/052018 PRESTIGE HEALTH CHOICE 80.04 365726 04/05/2018 COSTELLO BROTHERS MARINE CONSTRUCTION INC 110,332.52 365727 04/052018 MOLINA HEALTHCARE MEDICAID 302.28 365728 04/052018 TRIBOND LLC 8,_167.44 365729 04/05/2018 UNIFIRST CORPORATION 717.83 365730 04/052018 SUNSHINE HEALTH PLAN MEDICAID 470.53 365731 04/052018 SITEONE LANDSCAPE SUPPLY LLC 1.169.01 365732 04/052018 HYDROMAX USA LLC 7,986.25 365733 04/05/2018 ADVANCE STORES COMPANY INCORPORATED 836.05 365734 04/05/2018 GUARDIAN ALARM OF FLORIDA LLC 75.00 365735 04/052018 EGP DOCUMENT SOLUTIONS LLC 68.25 365736 04/05/2018 RUSSELL L OWEN 111 60.00 365737 04/05/2018 AC VETERINARY SPECIALTY SERVICES 24338 365738 04/05/2018 ROBERT O RICHARDSON 111 120.00 365739 04/052018 TREASURE COAST COLLECTIBLES LLC 60.00 365740 04/05/2018 CANARX GROUP INC 4,558.90 365741 04/05/2018 STRIVING 4 SUCCESS 4,845.92 365742 04/05/2018 COLE AUTO SUPPLY INC 2,042.88 365743 04/05/2018 RHOADES AIR & HEAT 6_,781.00 365744 04/05/2018 MARISA ALEXANDER 20.00 365745 04/05/2018 FORERUNNER TECHNOLOGIES INC 48,366.38 365746 04/05/2018 KONICA MINOLTA BUSINESS SOLUTIONS 100.55 365747 04/05/2018 KIMBERLY RICCIARDONE 30.00 365748 04/05/2018 BETH NOLAN 65.00 365749 04/05/2018 THOMAS R PILIERO 36.00 365750 04/05/2018 NESTLE WATERS NORTH AMERICA 5.97 365751 04/05/2018 ENVIRONMENTAL OPERATING SOLUSTIONS INC 7,598.55 37 0 38 TRANS NBR DATE VENDOR AMOUNT 365752 04/05/2018 CALVIN GIORDANO & ASSOCIATES INC 1,800.00 365753 04/05/2018 GOVDIRECT INC 500.00 365754 04/05/2018 STUART RUBBER STAMP & SIGN CO INC 37.92 365755 04/05/2018 CORE & MAIN LP 674.24 365756 04/05/2018 NEAL POOLE 60.00 365757 04/05120.18 ERIC SKALA 220.00 365758 04/05!2018 ABISCOM INC 1,020.33 365759 04/05/2018 CHANGE HEALTHCARE LLC 30,172.50 365760 04105/2018 STEPHEN STONE 140.00 365761 04/05/2018 S&P GLOBAL MARKET INTELLIGENCE INC 771.67 365762 04/05/2018 DIRECT TV 17.99 365763 04/05/2018 FRANK C HAMBLIN 101.57 365764 04/05/2018 ZALIA COLON 25.00 365765 04/05/2018 RITA BRIGERMAN 101.60 365766 04/05/2018 THERESA A FREDERICK 88.16 365767 04/05/2018 ANN .H GRANZEN 50.00 365768 04105/2018 14ARALD HAGN 22.86 365769 04/05/2018 RICHARD A MAHONY 79.74 365770 04/05/2018 OLIVE A MALONEY 79.74 365771 04/05/2018 BONNIE E MC QUILLEN 10.00 365772 04/05/2018 JACK N RUSSELI. 93.26 365773 04/05/2018 MIC14AELA SSPE 441.77 365774 04/05/2018 HUGH TODD JR 98.95 365775 04/05/2018 THERESA VAN METER 95.45 365776 04/05/2018 EDWIN WARNITZ 92.39 365777 04/0512018 ROSEMARY A WOOD 20.00 365778 04/0512018 NICHOLS H YORK 34.59 365779 04/05/2018 EDWARD J SUTTER 100.00 365780 04/05/2018 DERRICKA COBB 38.83 Grand Total: 1,502,293.52 38 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 5827 04/02/2018 I R C HEALTH INSURANCE - TRUST 1,115.28 5828 04/02/2018 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 25.12 5829 04/02/2018 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 50.05 5830 04/02/2018 INDIAN RIVER COUNTY PROPERTY APPRAISER 864,881.74 5831 04/02/2018 ST LUCIE BATTERY & TIRE CO 1,000.00 5832 04/02/2018 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 89,137.84 5833 04/02/2018 INDIAN RIVER COUNTY SHERIFF 3,799,931.31 5834 04/02/2018 CLERK OF CIRCUIT COURT 84,440.41 P -CARD 04/03/2018 TD.BANK, N.A. 29,577.21 5835 04/04/2018 FL RETIREMENT SYSTEM 572,256.57 5836 04/04/2018 AMERICAN FAMILY LIFE ASSURANCE CO 18,426.72 5837 04/04/2018 MUTUAL OF OMAHA 7,250.28 5838 04/04/2018 ALLSTATE 292.22 5839 04/04/2018 COLONIAL LIFE & ACCIDENT INS CO 21.24 5840 04/04/2018 TOTAL ADMINISTRATIVE SERVICES CORP 10,510.17 5841 04/05/2018 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 5,498.78 Grand Total: 5,484,423.94 39 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller 180127' Street Vero Beach, FL 32960 Telephone: (772) 226-1205 TO: The Honorable Members of the Board of County Commissioners THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller FROM: Elissa Nagy, Finance Director DATE: April 11, 2018 SUBJECT: Approval of Annual Financial Report by County Commissioners (Consent Agenda Item) AND Notice of CAFR (Comprehensive Annual Financial Report) and PAFR (Popular Annual Financial Report) Completion Section 218.32, Florida Statutes, requires that each unit of local government submit a financial report covering the operations during the previous fiscal year. The Indian River County Local Government Annual Financial Report for fiscal year 2016-2017 has been prepared and is ready to be submitted to the State of Florida, Department of Financial Services in Tallahassee. Attached to this agenda item is the report, which must be submitted within 45 days after the completion of the audit report. The report is to be signed by the Chief Financial Officer, Jeffrey R. Smith, and the Chairman of the Board of County Commissioners. In addition, we are presenting the CAFR and PAFR to the Board for approval. Both the CAFR and the PAFR are available on the County's (ircgov.com) and the Clerk's (clerk. indian-river. org) websites. Questions regarding the CAFR or PAFR should be directed to the Finance Department at 226-1516. Recommendation We respectfully request the Board of County Commissioners to authorize the Chairman to sign the County's Local Government Annual Financial Report and accept the CAFR and PAFR as presented for fiscal year 2016-2017. 40 Unit ID: 100031 Unit Name: Indian River Unit Status: Active Location Information Name: Hon. Jeffrey R. Smith Title: Clerk of Circuit Court and Comptroller Phone: (772)226.1500 Fax: Address: 1801 27th Street Vero Beach, FL 32960-3388 Unit Information Year: 2017 Unit Dependency: Contact Information Name: Mrs. Elissa Nagy Title: Finance Director Phone: (772) 226-1570 Email: enagy@clerk.indian-river.org Address: 1801 27th Street Vero Beach, FL 32960.3388 Certification Chief Financial Officer Chairman/Elected Official Name: Jeffrey R. Smith Name: Peter D. O'Bryan Title: Clerk of Circ it Court and omptroller Title: Chairman Board of County Commissioners Yes No ave You Experienced a Financial Emergency in this year? D FRI If Yes, Have You Complied With Section 218.503(2), Florida Statutes? F � El Auditor General Rule: Section 10.554(1)(h)6.b): If applicable, does the ❑ Annual Financial Report agree with the Audited Financial Statement? X (Do total revenues and expenditures per fund group on the AFR balance to the audited Statement of Revenues and Expenditures?) AFR Details Original AFR AFR Status: In Process AFR Received Date: Audit Received Date: 3/20/2018 Submission Type: Debt Information Long -Term Debt: $48,345,673 Audit Information Was an audit performed? Yes Audit Performed Date: 3/14/2018 Auditor Name: Rehmann Robson, LLC Address: 5070 North Highway A1A Suite 250 Vero Beach, FL 32963 Tuesday, March 20, 2018 Ale 1 of 9 Revenues Report for FYE 2017 Account Code General Special Debt Service Capital Permanent Enterprise Internal Pension Trust Component Total Revenue Projects Service Units 311000 - Ad Valorem Taxes 57,965,801 27,606,892' 4,619,803 17,019 90,209,515 312100 - Local Option Taxes 2,113,324, 704.442 2,817,766 312300 - County Ninth -Cent Vote_ d Fuel Tax 170,497 170,497 312410 - First Local Option Fuel Tax 3,650,598 3,650,598 312600 - Discretionary Sales Surtaxes 17.623,741 17,623,741 315000 - Communications Service Tax (Chapter 202) 1,132,675 1,132,675• 316000 - Local Business Tax (Chapter 205) 169,627 169.627 322000 - Building Permits 243,923 3,616,242• 3,860,165 323100 - Franchise Fee - Electricity 6,874,263 6,874,263 323300 - Franchise Fee - Water 1,690,956 1,6.90,956 323400 - Franchise Fee - Gas 62,038 62,038 323700 - Franchise Fee - Solid Waste 502,876 502,876 324110 - Impact Fees - Residential - Public Safety 548,190 548,190 324120- Impact Fees - Commercial - Public Safety 124,389 124,389 324210 - Impact Fees - Residential - Physical Environment -_ 0 324310 - Impact Fees - Residential - Transportation 2,924,368 2,924,368 324320 - Impact Fees - Commercial - Transportation 481,993 481,993 324610 - Impact Fees - Residential - Culture/Recreation 1,097,547 1.097.547 324710 - Impact Fees - Residential - Other 462,421. 462,421 324720 - Impact Fees - Commercial - Other 65,001 - 65,001 325100 - Special Assessments - Capital Improvement 276,601 276,601 325200 - Special Assessments - Charges for Public Services 284,979 11,307,730 11,592,709 329000 - Other Permits, Fees & Special Assessments 33,210 228,020 41,035 302,265 331100 - Federal Grant - General Government 0 331200 - Federal Grant- Public Safety 125,11.5 985,060 1,110_,17.5 331310 - Federal Grant - Water Supply System 0 331390 - Federal Grant - Other Physical Environment 0' i 331420 - Federal Grant - Mass Transit 383,249, 1,411,189 1,794,438 331490 - Federal Grant - Other Transportation 457,642, 767,341 1,224,98_3 331500 - Federal Grant - Economic Environment 1,521,131 18,717 1,539,848 331620 - Federal Grant - Public Assistance 894,744 894,744 331690 - Federal Grant - Other Human Services 2,220,689 2,220,689' 331700 - Federal Grant - Culture/Recreation 144,000 144,000, 333000 - Federal Payments In Lieu Of Taxes 44,578 44.578 334100 - State Grant - General Government 192,331 192,331: 334200 - State Grant - Public Safety 119,194 1,552 120,746 334350 - State Grant - Sewer/Wastewater 34,950 34,950 334360 - Slate Grant - Slormwater Management 0 334390 - State Grant - Other Physical Environment 231,922 231,922 334420 - State Grant - Mass Transit 1,535,843 496,975 2,032,818 334490 - State Grant - Other Transportation 1,198,409. 1,198,409' 334690 - State Grant - Other Human Services 929,891 929,891- 29,891334700 334700- State Grant - Culture/Recreation 97,005 97,005 335120 -State Revenue -Proceeds 3,601,261 3,601,261 _Sharing 335130 - State Revenue Sharing - Insurance Agents County 32.907' 32,907' Licenses - ----- -- -335140 335140- State Revenue Sharing - Mobile Home Licenses 102,963', 7 102,963 Tuesday, March 20, 2018 047e 2 of 9 Account Code General Special Debt Service Capital Permanent Enterprise Internal Pension Trust Component Total Revenue Projects Service Units 335150 - State Revenue Sharing - Alcoholic Beverage Licenses 66,113 66,113 335160 - State Revenue Sharing - Distribution of Sales and Use 446,500 446,500 Taxes to Counties (Section 212.20, F.S.) 335180 - State Revenue Sharing - Local Government Half -Cent 9,306,933 125,000 9,431,933 Sales Tax 335190 - State Revenue Sharing - Other General Government 500,004 500.004 335210 - State Revenue Sharing - Firefighter Supplemental 54,276 54,276 Compensation 335220 - State Revenue Sharing - Enhanced 911 Fee 757,552 757,552 335490 - State Revenue Sharing - Other Transportation 2,725.382 2,725,382 335610 - State Revenue Sharing - Health or Hospitals 575 575 335700 - State Revenue Sharing - Culture/Recreation 75,155 75,155 337100 - Local Government Unit Grant - General Government 0 337300 - Local Government Unit Grant - Physical Environment 0 337700 - Local Government Unit Grant - Culture/Recreation 0 341100 - Service Charge - Recording Fees 830,991 725,280 1,556,271 341200 - Internal Service Fund Fees and Charges 25,173,047 25,173,047 341300 - Administrative Service Fees 976 20 996 341520 - Fees remitted to County from Sheriff 611,185 611,185 341550 - Fees remitted to County from Supervisor of Elections 534 534 341800 - County Officer Commission and Fees 0 341900 - Other General Government Charges and Fees 3,040,943 3,040,943 342100 - Service Charge - Law Enforcement Services 7,140 7.140 342200 - Service Charge - Fire Protection 397,709 397,709 342300 - Service Charge - Housing for Prisoners 124,462 132,271 256,733 342500 - Service Charge - Protective Inspection Fees 10,990 10,990 342600 - Service Charge - Ambulance Fees 5,956,308 5,956,308 343400 - Service Charge - Garbage/Solid Waste 2,378,273 2,378,273 343600 - Service Charge - Water/Sewer Combination Utility 31,669,773 31,669,773 344900 - Service Charge - Other Transportation Charges 30,434 30.434 346900 - Service Charge - Other Human Services Charges 179,363 179,363 347100 - Service Charge - Libraries 0 347200 - Service Charge - Parks and Recreation 1,058,688 3,298,977 4,357,665 347500 - Service Charge - Special Recreation Facilities 359,104 359.104 348120 - County Court Criminal - Service Charges 12,392 12.392 348130 - County Court Criminal - Court Costs 86,372 86,372 348140 - County Court Criminal - Non -Local Fines and 19,739 19.739 Forfeitures 348220 - Circuit Court Criminal - Service Charges 2,817 2.817 348230 - Circuit Court Criminal - Court Costs 69,171 69,171 348240 - Circuit Court Criminal - Non -Local Fines and 0 Forfeitures 348310 - County Court Civil - Filing Fees 482,639 482,639 348320 - County Court Civil - Service Charges 6,396 6,396 348410 - Circuit Court Civil - Filing Fees 356,154 356,154 348420 - Circuit Court Civil - Service Charges 172,213 172,213 348520 - Traffic Court - Service Charges 126,376 126,376 348530 - Traffic Court - Court Costs 406,223 406,223 348540 - Traffic Court - Non -Local Fines and Forfeitures 0 348610 - Juvenile Court - Filing Fees 390 390 348620 - Juvenile Court - Service Charges 3,837 3,837 348630 - Juvenile Court - Court Costs 11,352 11,352 Tuesday, March 20, 2018 P3tje 3 of 9 Account Code General Spedal I Debt Service Capital Permanent Enterprise -j Internal Pension 1 Trust _ Revenue r Projects -�^ II Ser ice 348710 - Probate Court - F_ 0 iling Fees - 185,89 348720 - Probate Court - Service Charges 12,037 148921 - Court Innovations/Local Requirements + 82.2481 348923 -Law library - 27, 416y 348930 - State Court Facility Surcharge (830) 51,594-i54,783' I - _ _ - . - - -I 44 ,543_ 348931 -Traffic Surcharge _ _ _ _ 348990 - Other Court Collections Transferred to BOCC__ _ 89,255'�_ Oth 349000 -er Charges for Services - _ 21,989 125,7 5 351100 -Judgments and Fines - As Decided by County Court j - 354 4Uor Criminal _ ft -_ ,�_ - 351200 - Judgments and Fines - As Decided by Circuit Court 54,028 Criminal _ _ _ 1 _ L __ I _ __ -4 351500 - Judgments and Fines - As Decided by Traffic Court 412,575` 351700 - Intergovernmental Radio Communication Program 107,425 351800- 109G of Fines to Public Records Modernization Trust Fund - - 39,896 105,548 352000 -Fines -Library_ 42,959 _ 354000 - Fines - Local Ordinance Violation } 170,911 _ 298,255 _ 59,5.0 358200 - Sale of Contraband Property Seized by Law _ 34,967 Enforcement 361100 -Interest _ _ _ 389,0731 416,838 33,903 447,601; 818,490 165,076* 2,38774831 362000 - Rents and Royalties _ _ 240,186 23,841 _ r _ 3_45,944 ~ 364000 - Disposition of Fixed Assets - _ 743,394 _ - 266,98 ^ 37,285 365000 - Sale of Surplus Materials and Scrap - 3,348 ---4. _ f 366000 - Contributions and Donations from Private Sources 91,987 464,945' 2,500 fa_ Component1 Total Units T 367000 -Licenses 125,302 368000 - Pension Fund Contributions -- 369300 - Settlements 369900 - Other Miscellaneous Revenues 3,814,774 621,512 5,108 1,469,510' - 381000 - Inter -Fund Group Transfers In _ 1,562,99312.768,74 6 385000- Proceeds from Refunding Bonds 111111 389700 - Proprietary - Capital Contributions from Other Public Source _ _ _ _ _ _ _ - -4 389800 - Proprietary - Capital Contributions from Private_So_urcer 75,527,921 Grand Total - ; 100.960,743 5,858,152 18,982,683 i 82,667 39_496 6,073,167, t 61,336,769 26,865,846 4,661,824! I 185.890 12,037 82.248 27,416 206,377 44,543 89,255 354,400 54,028 412,575 107.425 42,959 528,666 34,967 4,658,464 609,971 1,047,665 3,348 125,302, 2,274,3411 0 5,910,904 14,453,902' 0 0 6,073,167 294,193,938.' Tuesday, March 20, 2018 l�g� 4 of 9 Expenditures Report for FYE 2017 Account/Object Code General Special Debt Service Capital Permanent Enterprise Internal Pension Trust Component Total 25,427,435 Revenue Projects Service Units 511.10 - Legislative - Personal Services 798,596 4,900.555 522.60 - Fire Control - Capital Outlay 798.596 511.30 - Legislative - Operating Expenses 190,700 522.80 - Fire Control - Grants and Aids 13,821 190,700 511.60 - Legislative - Capital Outlay 523.10 - Detention/Corrections - Personal Services 16,422,564 95,594 0 512.10 - Executive - Personal Services 424,520 270,876 2,408,033 424,520 512.30 - Executive - Operating Expenses 13,015 222,028 523.80 - Detention/Corrections - Grants and Aids 13,015 512.60 - Executive - Capital Outlay 339,912 524.10 - Protective Inspections - Personal Services 423,380 0 513.10 - Financial and Administrative - Personal Services 7,739,368 524.30 - Protective Inspections - Operating Expenses 46,383 892,291 8,631,659 513.30 - Financial and Administrative - Operating Expenses 2.291,857 2,029 2,411,617 4,703,474 513.60 - Financial and Administrative - Capital Outlay 275,624 179,612 696,360 275,624 514.10 - Legal Counsel - Personal Services 742,592 352,518 525.60 - Emergency and Disaster Relief - Capital Outlay 742,592 514.30 - Legal Counsel - Operating Expenses 259,814 76,185 527.30 - Medical Examiners - Operating Expenses 398,008 259,814 514.60 - Legal Counsel - Capital Outlay 398,008 529.30 - Other Public Safety - Operating Expenses 4,831 0 515.10 - Comprehensive Planning - Personal Services 887,235 520,389 639.458 1,407,624 515.30 - Comprehensive Planning - Operating Expenses 255,552 193,880 122,308 13,862,103 13,984.411 449.432 515.60 - Comprehensive Planning - Capital Outlay 3,539 1,678.520 40,539 536.10 - Water/Sewer Services - Personal Services 1,682,059 515.80 - Comprehensive Planning - Grants and Aids 86,880 9,044,245 536.30 - Water/Sewer Services - Operating Expenses 86,880 517.70 - Debt Service Payments - Debt Service 28,590,511 5,230,520 5.230,520 519.10 - Other General Government - Personal Services 2,560,801 590,646 2,140,501 5,291,948 519.30 - Other General Government - Operating Expenses 3.690,500 369,869 18,177,965 2,494,672 24,733,006 519.60 - Other General Government - Capital Outlay 262,634 681,659 4,774,832 5,719,125 519.80 - Other General Government - Grants and Aids 163,671 163,671 521.10 - Law Enforcement - Personal Services 21,982,180 236.481 274,588 22,493,249 521.30 - Law Enforcement - Operating Expenses 824,784 2,266,800 13,800 3,105,384 521.60 - Law Enforcement - Capital Outlay 2,704,596 123,486 2,828.082 521.80 - Law Enforcement - Grants and Aids 0 522.10 - Fire Control - Personal Services 25,427,435 25,427.435 522.30 - Fire Control -Operating Expenses 19,426 4,881,129 4,900.555 522.60 - Fire Control - Capital Outlay 3,429,576 2,940,177 6,369,753 522.80 - Fire Control - Grants and Aids 13,821 13.821 523.10 - Detention/Corrections - Personal Services 16,422,564 95,594 16,518,158 523.30 - Detention/Corrections - Operating Expenses 2,137,157 270,876 2,408,033 523.60 - Detention/Corrections - Capital Outlay 165,885 56,143 222,028 523.80 - Detention/Corrections - Grants and Aids 339,912 339,912 524.10 - Protective Inspections - Personal Services 423,380 2,128,703 2,552,083 524.30 - Protective Inspections - Operating Expenses 46,383 1,375,383 1,421,766 524.60 - Protective Inspections - Capital Outlay 2,029 2.029 525.10 - Emergency and Disaster Relief - Personal Services 516,748 179,612 696,360 525.30 - Emergency and Disaster Relief - Operating Expenses 130,243 222,275 352,518 525.60 - Emergency and Disaster Relief - Capital Outlay 39,388 36,797 76,185 527.30 - Medical Examiners - Operating Expenses 398,008 398,008 529.30 - Other Public Safety - Operating Expenses 4,831 4.831 534.10 - Garbage/Solid Waste - Personal Services 639.458 639,458 534.30 - Garbage/Solid Waste - Operating Expenses 122,308 13,862,103 13,984.411 534.80 - Garbage/Solid Waste - Grants and Aids 40,539 40,539 536.10 - Water/Sewer Services - Personal Services 9,044,245 9,044,245 536.30 - Water/Sewer Services - Operating Expenses 28,590,511 28,590,511 536.70 - Water/Sewer Services - Debt Service 974,476 974,476 Tuesday, March 20, 2018 A& 5 of 9 Account/Object Code General Special Debt Service Capital Permanent Enterprise Internal Pension Trust Component Total Revenue Projects Service Units 537.10 - Conservation/Resource Management - Personal Services 249,766 249,766 537.30 - Conservation/Resource Management - Operating 102,373 7,302 109,675 Expenses 537.60 - Conservation/Resource Management - Capital Outlay 25,867 25,867 538.10 - Flood Control/Stormwater Control - Personal Services 312,203 312,203 538.30 - Flood Control/Stormwater Control - Operating Expenses 565,253 565,253 538.60 - Flood Control/Stormwater Control - Capital Outlay 21,096 1,003,719 1,024,815 539.30 - Other Physical Environment - Operating Expenses 3,037 3,037 539.60 - Other Physical Environment - Capital Outlay 13.965 13.965 541.10 - Road/Street Facilities - Personal Services 7,967,474 7,867.474 541.30 - Road/Street Facilities - Operating Expenses 18,468 10,059,428 10,077,896 541.60 - Road/Street Facilities - Capital Outlay 209,707 3,961,384 2,751,646 6,922.737 541.80 - Road/Street Facilities - Grants and Aids 4,311,685 34,450 4.346,135 552.80 - Industry Development - Grants and Aids 0 553.10 - Veterans Services - Personal Services 175,361 175,361 553.30 - Veterans Services - Operating Expenses 4.417 4,417 553.80 - Veterans Services - Grants and Aids 253,775 253,775 554.10 - Housing and Urban Development - Personal Services 0 554.30 - Housing and Urban Development - Operating Expenses 3,478 3,478 554.80 - Housing and Urban Development - Grants and Aids 0 562.10 - Health - Personal Services 440,327 440,327 562.30 - Health - Operating Expenses 54,349 54.349 562.60 - Health - Capital Outlay 24,148 24.148 562.80 - Health - Grants and Aids 270,860 270,860 563.80 - Mental Health - Grants and Aids 309,672 309.672 564.10 - Public Assistance - Personal Services 45,494 198,487 243,981 564.30 - Public Assistance - Operating Expenses 1,369,452 2,785,038 4,154,490 564.60 - Public Assistance - Capital Outlay 43,211 43,211 564.80 - Public Assistance - Grants and Aids 78,870 169,799 248,669 569.10 - Other Human Services - Personal Services 48,975 48.975 569.30 - Other Human Services - Operating Expenses 47,427 47,427 569.80 - Other Human Services - Grants and Aids 1,646,588 584,213 2,230,801 571.10 - Libraries - Personal Services 2,138,314 2,138,314 571.30 - Libraries - Operating Expenses 1,199,404 66,468 1,265,872 571.60 - Libraries - Capital Outlay 17,143 17,143 572.10 - Parks/Recreation - Personal Services 4,399,341 163,160 606,318 5.168,819 572.30 - Parks/Recreation - Operating Expenses 1,604,197 846,938 2,081,351 4,532,486 572.60 - Parks/Recreation - Capital Outlay 164,957 168,771 1,185,113 1,518,841 572.70 - Parks/Recreation - Debt Service 5,720 5,720 572.80 - Parks/Recreation - Grants and Aids 105,623 747,218 852,841 575.30 - Special Facilities - Operating Expenses 122,608 122,608 575.60 - Special Facilities - Capital Outlay 187,304 187,304 575.80 - Special Facilities - Grants and Aids 81,892 81,892 581.90 - Interfund Transfers Out - Other Uses 9,917,276 2,390,637 103,674 2,042,315 14,453,902 585.70 - Payment to Refunded Bond Escrow Agent - Debt Service 0 601.30 - Court Administration - Operating Expenses 0 601.80 - Court Administration - Grants and Aids 288,284 288.284 602.80 - State Attorney Administration - Grants and Aids 16,656 135,763 152,419 603.80 - Public Defender Administration - Grants and Aids 3,000 72,995 75.995 604.10 - Clerk of Court Administration - Personal Services 664,696 664,696 Tuesday, March 20, 2018 Palle 6 of 9 Account/ Object Code 604.30 - Clerk of Court Administration • Operating Expenses 604.60 - Clerk of Court Administration - Capital Outlay 605.30 - Judicial Support - Operating Expenses 607.10 - Appeals - Personal Services 607.30 - Appeals - Operating Expenses 608.10 - Jury Management - Personal Services 608.30 - Jury Management - Operating Expenses 608.60 - Jury Management - Capital Outlay 614.10 - Clerk of Court - Personal Services 614.30 - Clerk of Court - Operating Expenses 615.10 • Court Reporter Services - Personal Services 615.30 - Court Reporter Services - Operating Expenses 629.10 - Other Circuit Court -Criminal Costs -Personal Services 629.30.Other Circuit Court -Criminal Costs - Operating Expenses 629.60 - Other Circuit Court -Criminal Costs - Capital Outlay 634.10 - Clerk of Court - Personal Services 634.30 - Clerk of Court - Operating Expenses 649.10 • Other Circuit Court -Civil Costs - Personal Services 654.10 - Clerk of Court - Personal Services _ 654.30 - Clerk of Court - Operating Expenses 667.30 - Coun-Based Victim Services - Operating Expenses 667.80 - Court -Based Victim Services - Grants and Aids 674.10 - Clerk of Court - Personal Services 674.30 - Clerk of Court - Operating Expenses 675.10 - Court Reporter Services - Personal Services 675.30 • Court Reporter Services - Operating Expenses 685.30 - Guardian ad Litem - Operating Expenses 694.10 - Clerk of Court - Personal Services 694.30 • Clerk of Court - Operating Expenses 711.10 - Courthouse Security - Personal Services 711.30 - Courthouse Security - Operating Expenses 711.60 -Courthouse Security - Capital Outlay 714.10 - Public Law Library - Personal Services 714.30 - Public Law Library • Operating Expenses 724.10 - Clerk of Court - Personal Services 724.30 - Clerk of Court - Operating Expenses 725.10 - Court Reporter Services - Personal Services 744.10 - Clerk of Court • Personal Services 744.30 • Clerk of Court - Operating Expenses 764.10 - Clerk of Court - Personal Services 764.30 • Clerk of Court - Operating Expenses Grand Total General Special Debt Service Capital Permanent Enterprise Internal Revenue Projects Service 158,617 92,007 69,418 1.817 94,776 81,290 341,744 13.092 48,052 8,458 115,571 91,616, 311,036 16,513 271,907 24,223 67,605- 160.169, 3,588, 18,8841 496 13,433 180,701 6,071 2,369,835 27,207 134 7,456' 108,000 652 2,867 135,388. 3,733 518,641 13,980 101,988,032 6,242 48,224 27,416 51,507 61,290 73,585,068 5,334,194' 14,820,110 Pension Trust Component Total Units 158,617 59,348,807: 23,910,762 , 2.494,672 0 92,007 69.418 1,817 94.776 81,290 - 341,744 19,334 48,052 8,458 115,571 91,616 0 359,260 16,513 0 271,907 24,223 27.416 67,605 211,676 3,588 18,884 496 74,723 180,701 6.071 2,369,835 27_,207 0 134 7,456 108,000 652 2,867 135.388 3.733 518,641 13,980 281,481,645 Tuesday, March 20, 2018 47e 7 of 9 Data Element Worksheet Report for FYE: 2017, Unit ID: 100031, Indian River ' Tuesday, March 20, 2018 PO 8 of 9 Component Unit _ Type _ Total Total Total Debt Revenues Expenditues 300629 - Indian River County Emergency Services District Blended in Primary Report $35,023,244 _ $33,298,913 300630- Solid Waste Disposal District Blended in Primary Report --j $115.1415,98 j$15,146,980 $14,542,100 Tuesday, March 20, 2018 Aqe 9 of 9 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 271 Street Vero Beach, FL 32960 Telephone: (772) 226-1945 TO: Board of County Commissioners FROM: Elissa Nagy, Finance .Director THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: April 9, 2018 & COMpl� • U A 4 a 0 COUT11 SUBJECT: Dori Slosberg Driver Education Safety Act Indian River County Traffic Education Program Trust Fund Report Cumulative Reporting Through 03/31/18 BACKGROUND On August 20, 2002, the Board of County Commissioners adopted Ordinance Number 2002-026 creating the Indian River County Traffic Education Program Trust Fund (our Fund 137). This ordinance authorized a $3 traffic ticket surcharge, which is collected by the Clerk of the Circuit Court. On September 19, 2006, the Board adopted Ordinance 2006-035 to repeal this fine. Subsequently on February 17, 2015, the Board elected to reinstate and increase the driver education fee to $5 under Ordinance Number 2015-003. The new fee was effective March 1, 2015 and is charged on each civil traffic penalty assessed in the County. As noted in the ordinance, these funds shall be used "to fund driver education programs in public and nonpublic schools'. Attached to this memo is a report of the revenues and expenditures from the inception of the initial $3 fee (October 1, 2002) and includes the new $5 fee commencing in March 2015. As of March 31, 2018, the balance in the Fund is $93,544. The Clerk's office will continue to provide a quarterly report of the traffic education trust activity. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached report. 50 REVENUES Fines and forfeitures Interest Total Revenues EXPENDITURES Public Safety Total Expenditures Net change in fund balances Fund balances at beginning of year Fund balances at end of year Indian River County, Florida Statement of Revenues, Expenditures and Changes in Fund Balances Traffic Education Program FY2003-2011 10/01/2002- 9/30/2011 FY2012 10/01/2011- 9/30/2012 FY2013 10/01/2012- 9/30/2013 FY2014 10/01/2013- 9/30/2014 FY2015 10/0112014- 9/30/2015 FY2016 10/01/2015- 9/30/2016 FY2017 10/01/2016- 9/30/2017 YTD FY2018 10/01/2017- 3/31/2018 Inception to Date Totals $ 187,719 26,242 $ 213 104 $ 36 70 $ 15 28 $ 31,987 59 $ 64,510 264 $ 65,282 377 $ 23,700 268 213,961 317 106 43 32,046 64,774 65,659 23,968 400,874 178,615 8,900 12,460 6,675 6,230 60,000 34,450 - 178,615 8,900 12,460 6,675 6,230 60,000 34,450 307,330 35,346 (8,583) 35,346 (12,354) 26,763 (6,632) 14,409 25,816 7,777 4,774 33,593 31,209 38,367 23,968 69,576 35,346T 26,763 14,409 7,777 33,593 38,367 69,576 93,544 93,544 School District of Indian River County St. Edwards School Total Disbursed to Date $ 184,510 $ 122,820 $ 307,330 51 Office of the INDIAN RIVER COUNTY Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator ADMINISTRATOR MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: April 9, 2018 SUBJECT: Authorization to Attend Florida Shore & Beach Preservation Association Annual Conference Authorization is requested for the County Administrator to attend the Florida Shore & Beach Preservation Association Annual Conference in Clearwater Beach, Florida, September 19 to 21, 2018. Funds are budgeted and available in the County Administrator's Travel Account, 00120112- 035430 and 00120112-034020. Staff recommends approval by the Board of County Commissioners for the County Administrator to attend the Florida Shore & Beach Preservation Association Annual Conference. 52 M Tk FLORIDA SHORE & BEACH PRESERVATION ASSOCIATION A League of Cities and Counties on Boach and Coastal Issues SAVE THE DATE! Annual Conference September 19-21 Hyatt Regency Clearwater Beach Resort CALL FOR ABSTRACTS: Due lune 4, 2018 AWARD NOMINATIONS: Due July 31, 2018 For complete details on the Conference, including abstract topics and the award nomination form, visit www.fsbpa,com/annual-conference.html, Interested in exhibiting or being a sponsor? Information will be available soon. County Administrator Jason Brown Indian River County 1801 27th Street, Bldg. A Vero Beach, FL 32960 _ .. ....., Itlitilllitiifltii114fii1iillitlltl�Filllliltliilli°ititliii„'i` ST.PETERSBURG CLEARWATER — VisitSWeteCleo rwoier.com 8200 Bryan Dairy Road Suite 200 Largo, FL 33777 M Tk FLORIDA SHORE & BEACH PRESERVATION ASSOCIATION A League of Cities and Counties on Boach and Coastal Issues SAVE THE DATE! Annual Conference September 19-21 Hyatt Regency Clearwater Beach Resort CALL FOR ABSTRACTS: Due lune 4, 2018 AWARD NOMINATIONS: Due July 31, 2018 For complete details on the Conference, including abstract topics and the award nomination form, visit www.fsbpa,com/annual-conference.html, Interested in exhibiting or being a sponsor? Information will be available soon. County Administrator Jason Brown Indian River County 1801 27th Street, Bldg. A Vero Beach, FL 32960 _ .. ....., Itlitilllitiifltii114fii1iillitlltl�Filllliltliilli°ititliii„'i` INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: Monique Filipiak, Land Acquisition Specialist SUBJECT: Right -of -Way Acquisition — 66th Avenue Widening Project Owner: Keith Taig — 6886 61st Street, Vero Beach, FL 32967 DATE: April 4, 2018 DESCRIPTION AND CONDITIONS Public Works is progressing with Right -of -Way acquisition forthe planned improvements of 66th Avenue between 491h Street - 69th Street. The proposed improvements include widening the existing two-lane roadway to a four -lane divided roadway, traffic signals, bridge replacement, drainage improvements, grassed or landscaped median and sidewalks. Keith Taig owns a 4.89 acre parcel which is zoned A-1. To accommodate the future planned improvements on 61St St, as part of the 66th Avenue widening project, the County needs to acquire 0.11 acres of the parcel for right-of-way purposes. The County obtained an appraisal of the property indicating a value of $2,650.00. Land Value Part Taking $2,643.00 Estimated Value of Improvements -0.00 --- Total Just Compensation (rounded) $2,650.00 The County offered $3,000.00 to purchase the 0.13 acres. Mr. Taig counter -offered $7,000.00 based on a contract between the County and a neighbor's property in 2007, and staff agreed to the offer. FUNDING Funding is budgeted and available in Account No. 10215241-066120-07806, Traffic Impact Fees/District 2/ROW/66th Avenue (49th Street — 69th Street). RECOMMENDATION Staff recommends the Board approve the Purchase Agreement for the 0.11 acres of property located at 6886 61st Street, Vero Beach, FL 32967, and authorize the Chairman to execute the purchase agreement on behalf of the Board. ATTACHMENTS One Original Purchase Agreement APPROVED AGENDA ITEM FOR: April 17,201 54 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@040E8080\@BCL@040E8080.doc AGREEMENT TO PURCHASE AND SELL REAL ESTATE BETWEEN INDIAN RIVER COUNTY AND KEITH TAIG THIS AGREEMENT TO PURCHASE AND SELL REAL ESTATE ("Agreement") is made and entered into as of the day of , 2018, by and between Indian River County, a political subdivision of the State of Florida ("the County"), and Keith Taig ("the Seller) who agree as follows: WHEREAS, Seller awns property located at 6886 61st Street, Vero Beach, FL. A legal description of the property is attached to this agreement as Exhibit "A" and incorporated by reference herein; and WHEREAS, the County is scheduled to do road improvements on 66th Avenue between 49th Street and 81St Street in the future and the road expansion will impact the Seller's property; and WHEREAS, in order for the County to proceed with its road expansion plans, the County needs to.purchase property to be used as right-of-way from landowners along and adjacent to 66th Avenue; and WHEREAS, the County contacted the Seller and offered to purchase right-of-way of approximately 4,601 square feet or 0.11 acres of property as depicted on Exhibit "B", and WHEREAS, the Parties agree this is an arm's length transaction between the Seller and the County, without the threat of eminent domain. NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hereinafter, the COUNTY and SELLER agree as follows: 1. Recitals. The above recitals are affirmed as being true and correct and are incorporated herein. 2. Agreement to Purchase and Sell. The Seller hereby agrees to sell to the County, and the County hereby agrees to purchase from Seller, upon the terms and conditions set forth in this Agreement that certain parcel of real property located at 6886 61 st Street, Vero Beach, FL and more specifically described in the legal description attached as Exhibit "B", fee simple, containing approximately 4,601 square feet, all improvements thereon, together with all easements, rights and uses now or hereafter belonging thereto (collectively, the "Property"). 2.1 Purchase Price, Effective Date. The purchase price ("Purchase Price") for the Property shall be $7,000.00 (Seven Thousand 00/100 Dollars). The Purchase Price shall be paid on the Closing Date. The Effective Date of this Agreement shall be the date upon which the County shall have approved the execution of this Agreement, either by approval 55 by the Indian River County Board of County Commissioners at a formal meeting of such Board or by the County Administrator pursuant to his delegated authority. 3. Title. Seller shall convey marketable title to the Property by warranty deed free of claims, liens, easements and encumbrances of record or known to Seller; but subject to property taxes for the year of. Closing and covenants, restrictions and public utility easements of record provided (a) there exists at Closing no violation of any of the foregoing; and (b) none of the foregoing prevents County's intended use and development of the Property ("Permitted Exceptions"). 3.1 County may order an Ownership and Encumbrance Report or Title Insurance Commitment with respect to the Property. County shall within fifteen (15) days following the Effective Date of this Agreement deliver written notice to Seller of title defects. Title shall be deemed acceptable to County if (a) County fails to deliver notice of defects within the time specified, or (b) County delivers notice and Seller cures the defects within thirty (30) days from receipt of notice from County of title defects ("Curative Period"). Seller shall use best efforts to cure the defects within the Curative Period and if the title defects are not cured within the Curative Period, County shall have thirty (30) days from the end of the Curative Period to elect, by written notice to Seller, to: (i) to terminate this Agreement, whereupon shall be of no further force and effect, or (ii) extend the Curative Period for up to an additional 90 days; or (iii) accept title subject to existing defects and proceed to closing. 4. Representations of the Seller. 4.1 Seller is indefeasibly seized of marketable, fee simple title to the Property, and is the sole owner of and has good right, title, and authority to convey and transfer the Property which is the subject matter of this Agreement, free and clear of all liens and encumbrances. 4.2 From and after the Effective Date of this Agreement, Seller shall take no action which would impair or otherwise affect title to any portion of the Property, and shall record no documents in the Public Records which would affect title to the Property, without the prior written consent of the County. 4.3.1 There are no existing or pending special assessments affecting the Property, which are or may be assessed by any governmental authority, water or sewer authority, school district, drainage district or any other special taxing district. 5. Default. 5.1 In the event the County shall fail to perform any of its obligations hereunder, the Seller shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the County at or prior to the Closing Date and thereupon neither the Seller nor any other person or party shall have any claim for specific performance, damages, or otherwise against the County; or (ii) waive the County's default and proceed to Closing. 2 56 5.2 In the event the Seller shall fail to perform any of its obligations hereunder, the County shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the Seller at or prior to the Closing Date and thereupon neither the County nor any other person or party shall have any claim for specific performance, damages or otherwise against the Seller; or (ii) obtain specific performance of the terms and conditions hereof; or (iii) waive the Seller's default and proceed to Closing: 6. Closing. 6.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date") shall take place within 45 days following the execution of the contract by the Chairman of the Board of County Commissioners. The parties agree that the Closing shall be as follows: (a) The Seller shall execute and deliver to the County a warranty deed conveying marketable title to the Property, free and clear of all liens and encumbrances and in the condition required by paragraph 3. (b) If Seller is obligated to discharge any encumbrances at or prior to Closing and fails to do so, County may use a portion of Purchase Price funds to satisfy the encumbrances. (c) If the Seller is a non-resident alien or foreign entity, Seller shall deliver to the County an affidavit, in a form acceptable to the County, certifying that the Seller and any interest holders are not subject to tax under the Foreign Investment and Real Property Tax Act of 1980. (d) The Seller and the County shall each deliver to the other such other documents or instruments as may reasonably be required to close this transaction. 6.2 Taxes. All taxes and special assessments which are a lien upon the property on or prior to the Closing Date (except current taxes which are not yet due and payable) shall be paid by the Seller. 7. Personal Property. 7.1 The Seller shall have removed all of its personal property, equipment and trash from the Property. The Seller shall deliver possession of the Property to County vacant and in the same or better condition that existed at the Effective Date hereof. 7.2 Seller shall deliver at Closing all keys to locks and codes to access devices to County, if applicable. 8. Closing Costs-, Expenses. County shall be responsible for preparation of all Closing documents. 8.1 County shall pay the following expenses at Closing: 3 57 8. 1.1 The cost of recording the warranty deed and any release or satisfaction obtained by Seller pursuant to this Agreement. 8.1.2 Documentary Stamps required to be affixed to the warranty deed. 8.1.3 All costs and premiums for the owner's marketability title insurance commitment and policy, if any. 8.2 Seller shall pay the following expenses at or prior to Closing: 8.2.1 All costs necessary to cure title defect(s) or encumbrances, other than the Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or encumbrances upon the Property. 9. Miscellaneous. 9.1 Controlling Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. Venue shall be in Indian River County for all state court matters, and in the Southern District of Florida for all federal court matters. 9.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the Seller and the County relating to the subject matter hereof. Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties. 9.3 Assignment and Binding Effect. Neither County nor Seller may assign its rights and obligations under this Agreement without the prior written consent of the other party. The terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and their successors and assigns. 9.4 Notices. Any notice shall be deemed duly served if personally served or if mailed by certified mail, return receipt requested, or if sent via "overnight" courier service orfacsimile transmission, as follows: If to Seller: Keith Taig 6886 61st Street Vero Beach, FL 32967 If to County: Indian River County 1801 27th Street Vero Beach, FL 32960 Attn: Land Acguisition/Monigue Filipiak Either party may change the information above by giving written notice of such change as provided in this paragraph. 4 U-41 9.5 Survival and Benefit. Except as otherwise expressly provided herein, each agreement, representation or warranty made in this Agreement by or on behalf of either party, or in any instruments delivered pursuant hereto or in connection herewith, shall survive the Closing Date and the consummation of the transaction provided for herein. The covenants, agreements and undertakings of each of the parties hereto are made solely for the benefit of, and may be relied on only by the other party hereto, its successors and assigns, and are not made for the benefit of, nor may they be relied upon, by any other person whatsoever. 9.6 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to this Agreement, each party shall bear its own attorney's fees, costs, and expenses. 9.7 Counterparts. This Agreement may be executed in two or more counterparts, each one of which shall constitute an original. 9.8 County Approval Required: This Agreement is subject to approval by the Indian River County Board of County Commissioners as set forth in paragraph 2. 9.9 Beneficial Interest Disclosure: In the event Seller is a partnership, limited partnership, corporation, trust, or any form of representative capacity whatsoever for others, Seller shall provide a fully completed, executed, and sworn beneficial interest disclosure statement in the form attached to this Agreement as an exhibit that complies with all of the provisions of Florida Statutes Section 286.23 prior to approval of this Agreement by the County. However, pursuant to Florida Statutes Section 286.23 (3) (a), the beneficial interest in any entity registered with the Federal Securities and Exchange Commission, or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public, is exempt from disclosure; and where the Seller is a non-public entity, that Seller is not required to disclose persons or entities holding less than five (5%) percent of the beneficial interest in Seller. 5 59 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above. INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS Peter D. O'Bryan, Chairman Kei 6 Taig Date Approved by BCC ATTEST: Jeffrey R. Smith, Comptroller IN Approved: Clerk of Court and Deputy Clerk Jason E. Brown, County Administrator Approved' as to Form and Leg,7(Sufficiency: ewjj("�-'k t illiam K. DeBraal, Deputy County Attorney 60 EXHIBIT "All PBS 2-12 E 10 A OF E 20 A OF TR 15 LESS - & EXCEPT THE E 1/2 THEREOF LESS RANS. Commonly known as: 6886 615t Street, Vero Beach, FL 32967 Parcel ID Number: 32-39-07-00001-0150-00003.2 61 EXHIBIT "B" N LEGAL DESCRIPTION RIGHT OF WAY PARCEL - - - THE NORTH 50 FEET OF THE SOUTH 80 FEET OF THE EAST 92 FEET OF W E THE FOLLOWING DESCRIBED PARCEL AS RECORDED IN OFFICIAL RECORDS BOOK 1391, PAGE 1299, PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. w S THE EAST 10 ACRES OF THE, -EAST 20 ACRES OF TRACT 15, SECTION 7, z 0 100' 200' TOWNSHIP 32 SOUTH, RANGE 39 EAST, ACCORDING TO THE LAST GENERAL -' PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS RECORDED IN 3. PLAT BOOK 2, PAGE 25 OF THE PUBLIC RECORDS OF ST. LUCIE COUNTY, INDIAN RIVER FARMS CO. GRAPkHC SCAT R 100' FLORIDA; LESS AND EXCEPT THE EAST ONE-HALF, THEREOF. PLAT BOOK 2, PAGE 25 w CONTAINING 4601 SQUARE FEET OR 0.11 ACRES, MORE OR LESS. (ST. LUCIE) SUBJECT TO ALL RESTRICTIONS, RESERVATIONS, ABANDONMENT'S, 0 EASEMENTS AND RIGHTS OF WAY OF RECORD. TRACT 16 Io Z_i Z� I0. 32390700001015000003.2 PARCEL 300 i ORB 1391, PG 1299 i 4,601 SQ. FT. t-UiFU 0.11 ACRES N¢ tn¢ i W~� 50' EXISTING R/W LINE �- - 92' PROPOSED R/W UNE— __ 80' 30 BASIS OF BEARINGS S88759'05'E 1490.9.2'��/��M EXISTING RTW UNE ' TRACT UNE SOUTH UNE SECTION 7 V EXISTING R/W UNE 61St. STREET � — TRACT 2 SURVEYORS NOTES 1) THIS IS A SKETCH OF LEGAL DESCRIPTION ONLY, NOT A BOUNDARY RETRACEMENT SURVEY. w PARCEL , a n z d TRACT 1 BASELINE 0' --50 c' L W I K �\ �J ~ O U i iN D ow N i 1 z ORB OFFlCIAL RECORDS BOOK i w N o�Qavi i PAGE OA IE Q i < S.E. CORNER SECTION 7 Cx i (CALCULATED) a�� L ME LEGEND SECTION UNE 1 I tL 0 _ ❑ F- 0' X OJ U). U.. 00 Q c Z LU o 000 U haw U � W W Z Q Q 0 0 Z W J 66TH AVE. PARCEL , w W 11! C4 n z d TRACT 1 BASELINE P.O.C. POINT OF COMMENCEMENT P.O.B. �\ �J R/W in �zfoD�' g a d $ ORB OFFlCIAL RECORDS BOOK i N o�Qavi PG PAGE OA IE Cx i IWz a�� L ME LEGEND SECTION UNE 3 _ 19 1 � 1 MIS cerdfies that a legal desc»ptiai and sketch of the property shown herein was mode under my.raiperdslon and that this legal desalpdan , 2) THE BEARING BASE FOR THIS SURVEY, IS THE SOUTH UNE OF SECTION 7. and sketch meets the standards of cdce set forth b the Rmida B EASEMENT UNE ata y 54 SAID UNE BEARS SOUTH 88'59'05' EAST. ^— 9oad of Prafesstcnd srrweyws and Mappers br Chapter 5J-17, fTwida Al� 1154 3) THE SCALE OF THIS DRAWING MAY HAVE BEEN DISTORTED DURING REPRODUCTION' PROCESSES. 4) THIS LEGAL DESCRIPTION AND SKETCH IS BASED ON THE PRELIMINARY RIGHT OF WAY MAP FOR 66TH AVENUE PREPARED BY BURDETTE AND ASSOCIATES, DATED 10-10-06, AS DIRECTED BY INDIAN RIVER COUNTY, FLORIDA. PROPERTY UNE A&»lnlstradym � pursuant to Section 472-027, Radda statute% and — PROPOSED RIGHT OF WAY that this dmwhng Is a true and accurate representation thereof to the 'mss Draeb,0 mm�c K\YR_Scw2\MM RnUt 00\66TH AV£'Nl E\=7-0112 - RevbM Per MVARM 30D-R.dn 300 Jin 13. 2017 1:32Pm bye Dammil�Du,r PARCEL best of my knowledge and belief. Subfect to notes and notations shown RIGHT OF WAY UNE h ream O# P.O.C. POINT OF COMMENCEMENT P.O.B. POINT OF BEGINNING �J R/W RIGHT OF WAY Ea MEIJER. P.SY. Na 5179 g a d $ ORB OFFlCIAL RECORDS BOOK 1-15-1-7 PG PAGE OA IE gn original wised seal of o Randa Not wfid without the s1 ature and the lTimnsed surw}or and moppet. 3 Draeb,0 mm�c K\YR_Scw2\MM RnUt 00\66TH AV£'Nl E\=7-0112 - RevbM Per MVARM 30D-R.dn 300 Jin 13. 2017 1:32Pm bye Dammil�Du,r S'F CONSENTAGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 4, 2018 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: First Renewal and Modification of Annual Bid 2017024 for Utility Operations Warehouse Stock BACKGROUND: On April 4, 2017, the Board of County Commissioners awarded the annual bid for Utility Operations Warehouse Stock to the two firms that bid: Core & Main (previously HD Waterworks) and Ferguson Waterworks. The Board also authorized the Purchasing. Manager to renew the bid for two additional one-year periods. In response to the Purchasing Division's request to exercise the first renewal, both firms indicated they are unable to renew at the existing pricing due to a significant change to the pricing of items manufactured by Ford. Rather than rebid all 1144 individual items, staff asked both vendors to provide updated pricing for the 108 Ford items. Both vendors proposed increases to some prices and decreases to others. The submitted pricing will result in an approximate $12,164, (or 0.7%), increase to Ferguson's original bid and a $31,010, (or 4.6%), increase to Core & Main's original bid, resulting in a total annual increase of expenditures of $43,174. As explained in the original bid award, the extreme variance in totals between the two vendors' original bids can be attributed to 84 items on Ferguson's bid priced more than 50 percent higher than Core & Main, with 53 of those at least 100 percent higher. At the time of order, when exact items and quantity are known, the lowest cost and availability will be used to determine vendor. The summary below reflects the sum of the pricing for all items quoted per vendor. It continues to be valuable to the Department of Utility Services to have more than one vendor to purchase from. Bidder Location Original Annual Bid Amount Updated Bid Amount Core & Main Fort Pierce $ 648,811.65 $ 679,821.98 Ferguson Enterprises Fort Pierce $1,720,050.66 $1,732,215.00 63 CONSENT AGENDA ANALYSIS: Materials are purchased on an as -needed basis for day-to-day renewal and replacement of the utility systems. Year-to-date expenditures for warehouse stock were $24,626 for Wastewater Collection and $356,375 for Water Distribution. The Department anticipates expenditures to be comparable for the remainder of the fiscal year with an additional allowance for the rate increase. SOURCE OF FUNDS: Estimated expenditures for the remaining FY of 17/18 total $402,588, with $26,021 needed for Wastewater Collection and $376,567 for Water Distribution. Account Number Account Description Additional Funds Needed 47126836-044699 R&R — Wastewater Collection $ 26,021 47126936-044699 R&R — Water Distribution $247,000 47123536-044699-02532 R&R — Miscellaneous Water $129,567 RECOMMENDATION: Staff recommends the Board: • Approve the amended award to Core & Main and Ferguson Waterworks. • Authorize the Purchasing Division to issue/extend blanket purchase orders through September 30, 2018 with the recommended bidders. • Authorize the Purchasing Manager to renew this bid for one additional one year period subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. 64 INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E. Public Works Director FROM: James D. Gray, Jr. Natural Resources Manager SUBJECT: Full Release of Retainage for Ecological Associates, Inc., Work Order No. 22 — Sector 3 Beach Restoration — 2017 Post Construction Biological Monitoring Services DATE: April 4, 2018 DESCRIPTION AND CONDITIONS On March 19, 2013 the Board approved a contract with Ecological Associates, Inc. (EAI) for professional coastal environmental services in Indian River County for a two-year term, 2013- 2015. On March 17, 2015, the Board renewed the contract until March 19, 2017. On April 11, 2017 the Board extended the contract until December 31, 2017. EAI was the selected County consultant for professional biological monitoring services related to the Sector 3 Beach Restoration Project. On February 14, 2017, the Board approved Work Order No. 22, in the amount of $122,398, for permit required services related to post construction sea turtle monitoring of the Sector 3 Beach Restoration Project. All tasks under Work Order No. 22 are 100 percent. The subject of this agenda item is the release of all withheld retainage in the amount of $12,239.80. FUNDING Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. Funding for the release of retainage is from Account # 128-206004-05054. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@E40D71DC\@BCL@E40D71DC.docx 65 Page 2 BCC Consent Agenda Item Sector 3 Beach Restoration April 17, 2018 RECOMMENDATION Staff recommends the Board approve the release of all withheld retainage for Work Order No. 22 in the amount of $12,239.80. ATTACHMENT Ecological Associates, Inc. Release of Retainage Invoice No. 3918, dated April 2, 2018. APPROVED AGENDA ITEM FOR APRIL 17, 2018 C:\Users\legistar\AppData\L.ocal\Temp\BCL Technologies\easyPDF 8\@BCL,@E40D71DC\@BCL@E40D71DC.docx 66 PO Box 405 Jensen Beach, FL 34958-0405 arm zcOLOOICAL ASSOCIATES. INC. Bill To Mr. James D. Gray, Jr. Coastal Engineer Indian River County Public Works 1801 27th Street Vero Beach, Florida 32960 Invoice Date Invoice # 4/2/2018 3918 Terms P.O. No. 'Project Net 30 Work Order #22 17-339 IRC Sector 3 Task Activity Description Quantity Rate Amount Tasks 1-7 Amount deducted for retention 1 12,239.77 12,239.77 Sub -Total 12,239.77 j ILAN Pit,,, € 1 Usup �� ;_..:.....r APPROV D 13jREf �2 DIV HEAD J 414 con�sr�r�rory Thank you for your business. It is a pleasure working with you! Invoice Total $-12,239 .SC Total Balance Due $15,148.57 RIM Aw L,AI ECOLOGICAL ASSOCIATES, INC. ECOLOGICAL ASSOCIATES, INC. P.O. BOX 405 JENSEN BEACH, FLORIDA 34958 FEIN: 61-1747043 RELEASE OF RETAINAGE — April 2, 2018 PROJECT NAME: Sector 3 Post -Construction Sea Turtle and Hardbottom Monitoring, Indian River County, Florida — 2017 (PROJECT 17-339) CLIENT: Mr. James D. Gray, Jr. Coastal Engineer Indian River County Public Works 1801 27b Street Vero Beach, Florida 32960 Phone: (772) 226-1341 Email: igrrgy@ircgov.com PROJECT DESCRIPTION: Daily sea turtle and related permit -compliance monitoring in support of the Sector 3 Dune Repair Project in Indian River County, Florida., as described in EAI's Scope of Work dated December 22, 2016. CONTRACT: Continuing Agreement for Professional Environmental Support Services, March 19, 2013, and amended March 17, 2015. WORK ORDER NUMBER: 22. PROJECT DURATION: March 2017 — February 2018 BILLING PERIOD: March 2017 — February 2018 CHARGES: Release of retainage for hardbottom and sea turtle monitoring performed to date. TOTAL CHARGES TO -DATE $122,398.00 TOTAL RETAINAGE WITHHELD TO DATE $12,239.77 REQUESTED RELEASE OF RETAINAGE $12,239.77 TERMS: Net 30 days. �H INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 5, 2018 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Final Ranking of Contractors and Recommendation of Award of RFP 2018030 —South Oslo Conservation Area Boardwalk Construction BACKGROUND: On behalf of the Parks Division, Requests for Proposals (RFPs) were solicited for final design and construction of two boardwalks at the conservation area, located on the south side of Oslo Road, approximately 0.25 miles east of the intersection of Oslo Road and US 1. The first boardwalk is approximately 135 feet in length, and traverses a sparsely canopied mixed hardwood wetland. The second boardwalk will replace a dilapidated crossing of an FDOT ditch, and is approximately 15 feet in length. The County has obtained a General Permit for construction from the St. Johns Water Management District. RFP RESULTS: Advertising Date: January 14, 2018 RFP Opening Date: February 23, 2018 DemandStar Broadcast to: 533 Subscribers RFP Documents Requested by: 32 Firms Replies: 2 Firms ANALYSIS: A selection committee comprised of Beth Powell, Conservation Lands Manager, William Johnson, P.E., Roadway Production Manager, and Steven Hitt, Senior Environmental Planner independently evaluated and scored the received proposals in accordance with the Purchasing Manual. These scores were compiled by the committee and an overall initial ranking of firms developed. The committee determined no interviews were necessary and declared the initial ranking as final: Proposing Firm Location 1. Summerlin's Marine Construction Fort Pierce 2. Close Construction Okeechobee 69 CONSENT The committee's rankings are shown below. FUNDING: Project cost was anticipated to be in the range of $20,000-$30,000. The price proposal from Summerlin's Marine Construction is $42,237.50. Funding in that amount is available in the Optional Sales Tax/Parks/Construction Program/Conservation Area Improvements account 31521072-066510-17022. RECOMMENDATION: Staff recommends the Board approve the committee's final ranking of firms, award the work to Summerlin's Marine Construction and authorize the Purchasing Division to issue a Purchase Order for the work. For April 17, 2018 Agenda 70 r_ 0 ° H C 0 U •G7 Ut E E Committee Member °u ° SH 2 1 WJ 2 1 BP 2 1 Overall Rank 2 1 FUNDING: Project cost was anticipated to be in the range of $20,000-$30,000. The price proposal from Summerlin's Marine Construction is $42,237.50. Funding in that amount is available in the Optional Sales Tax/Parks/Construction Program/Conservation Area Improvements account 31521072-066510-17022. RECOMMENDATION: Staff recommends the Board approve the committee's final ranking of firms, award the work to Summerlin's Marine Construction and authorize the Purchasing Division to issue a Purchase Order for the work. For April 17, 2018 Agenda 70 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET. PURCHASING DIVISION DATE: April 5, 2018 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Final Ranking of Contractors and Recommendation of Award of RFP 2018037 — Boat Club Island Dock Repair BACKGROUND: On behalf of the Parks Division, Requests for Proposals (RFPs) were solicited for Boat Club Island, which is located on Spoil Island #25 in the Indian River Lagoon. The Island is located approximately 3.5 miles north of the Merrill Barber Bridge (S.R. 60), in Vero Beach, Florida. The work consists of repair of the southern dock, which was damaged during Hurricane Matthew. RFP RESULTS: Advertising Date: January 28, 2018 RFP Opening Date: March 9, 2018 DemandStar Broadcast to: 192 Subscribers RFP Documents Requested by: 27 Firms Replies: 3 Firms ANALYSIS: A selection committee comprised of Beth Powell, Conservation Lands Manager, William Johnson, P.E., Roadway Production Manager, and Steven Hitt, Senior Environmental Planner independently evaluated and scored the received proposals in accordance with the Purchasing Manual. These scores were compiled by the committee and an overall initial ranking of firms developed. The committee determined no interviews were necessary and declared the initial ranking as final: Proposing Firm Location 1. Summerlin's Marine Construction Fort Pierce 2. Underwater Engineering Services, Inc. (UESI) Fort Pierce 3. Indian River Docks, LLC Sebastian The committee's rankings are shown below. 71 CONSENT FUNDING: Project cost was anticipated to be in the range of $25,000-$30,000. The price proposed by Summerlin's Marine Construction is $25,240.00. Funding in that amount is available in the Optional Sales Tax/Parks/Construction Program/Conservation Area Improvements account 31521072-066510-17022. Indian River County will submit. incurred expenses to FEMA for reimbursement of project costs. RECOMMENDATION: Staff recommends the Board approve the committee's final ranking of firms, award the work to Summerlin's Marine Construction and authorize the Chairman to execute the sample agreement after approval by the County Attorney as to form and legal sufficiency. Attachment: Sample Agreement For April 17, 2018 Agenda 72 0 0 � C •� C: C 20 E Committee Member M C 0 W SH 3 1 2 WJ 3 1 2 BP 3 1 2 Overall Rank 3 1 2 FUNDING: Project cost was anticipated to be in the range of $25,000-$30,000. The price proposed by Summerlin's Marine Construction is $25,240.00. Funding in that amount is available in the Optional Sales Tax/Parks/Construction Program/Conservation Area Improvements account 31521072-066510-17022. Indian River County will submit. incurred expenses to FEMA for reimbursement of project costs. RECOMMENDATION: Staff recommends the Board approve the committee's final ranking of firms, award the work to Summerlin's Marine Construction and authorize the Chairman to execute the sample agreement after approval by the County Attorney as to form and legal sufficiency. Attachment: Sample Agreement For April 17, 2018 Agenda 72 Sample Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and Summerlin's Marine Construction (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1- WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Boat Club Island Dock Repair ARTICLE 2 - THE PROJECT The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: Boat Club Island Dock Repair RFP Number: 2018037 Project Address: Southern Dock on Spoil Island #25 in the Indian River Lagoon, approximately 3.5 miles north of the Merrill Barber Bridge (S.R. 60), in Vero Beach, Florida ARTICLE 3 - CONTRACT TIMES 3.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the specifications are of the essence of the Agreement. 3.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be completed and ready for final payment on or before the 901h day after the date when the Contract Times commence to run. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in paragraph 4.01.13, below: A. For all Work, at the prices stated in CONTRACTOR's Price Proposal Form, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents: Page 1 of 9 73 Numerical Amount: $25,240.00 Written Amount: Twenty-five thousand, two hundred forty dollars ARTICLE 5 - PAYMENT PROCEDURES 5.01 Method of Payment Owner shall make only one payment for the entire amount of the contract when the work has been completed. Upon a determination of satisfactory completion, the COUNTY Project Manager will authorize payment to be made. All payments for services shall be made to the CONTRACTOR by the COUNTY in accordance with the Local Government Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). ARTICLE 6 - INDEMNIFICATION 6.01 CONTRACTOR shall indemnify and hold harmless the OWNER, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of the Work. ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS 7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Request for Proposals documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional orsupplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. Page 2 of 9 74 F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 8 - CONTRACT DOCUMENTS 8.01 Contents A. The Contract Documents consist of the following: (1) This Agreement (pages 1 to 9 inclusive); (2) Notice to Proceed (3) Certificate(s) of Liability Insurance (4) Request for Proposals 2018037 (5) Addendum 1 (6) CONTRACTOR'S submitted Proposal (7) Price Proposal form (pages 11 to 12 of 26) (8) Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 13 to 14 of 26); (9) The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s). Page 3 of 9 75 ARTICLE 9 - MISCELLANEOUS 9.01 Terms A. Terms used in this Agreement will have the meanings indicated in the Request for Proposals. 9.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Agreement will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 9.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9.05 Venue A. This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 9.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. Page 4 of 9 76 (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords@ircgov.com Indian River County Office of the County Attorney 180127th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. ARTICLE 10 — FEDERAL CLAUSES 10.01 OWNER and CONTRACTOR will adhere to the following, as applicable to this work: A. Equal Employment Opportunity. During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or, transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. Page 5 of 9 77 (3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for, employment. (4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. B. Energy Policy and Conservation Act — The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. C. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by Indian River County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to OWNER, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may Page 6 of 9 78 arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. D. Procurement of Recycled/Recovered Materials: (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired— (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines we b site, http://www.epa.gov/cpg/. The list of EPA -designate items is available at http://www.epa.gov/cpg/products.htm. E. Access to Records The following access to records requirements apply to this contract: (1) The contractor agrees to provide Indian River County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. F. DHS Seal, Logo, and Flags: The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval. G. Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. H. No Obligation by Federal Government: he Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. I. Program Fraud and False or Fraudulent Statements or,Related Acts: The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract. J. AFFIRMATIVE STEPS: CONTRACTOR shall take the following affirmative steps to ensure minority business, women's business enterprises and labor surplus area firms are used when possible: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists. (2) Ensuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources. (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises. Page 7 of 9 79 (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises. (5) Using the services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. Article 11: ' TERMINATION OF CONTRACT A. The occurrence of any of the following shall constitute a default by CONTRACTOR and shall provide the OWNER with a right to terminate this Contract in accordance with this Article, in addition to pursuing any other remedies which the OWNER may have under this Contract or under law: (1) if in the OWNER's opinion CONTRACTOR is improperly performing work or violating any provision(s) of the Contract Documents; (2) if CONTRACTOR neglects or refuses to correct defective work or replace defective parts or equipment, as directed by the Engineer pursuant to an inspection; (3) if in the OWNER's opinion CONTRACTOR's work is being unnecessarily delayed and will not be finished within the prescribed time; (4) if CONTRACTOR assigns this Contract or any money accruing thereon or approved thereon; or (5) if CONTRACTOR abandons the work, is adjudged bankrupt, or if he makes a general assignment for the benefit of his creditors, or if a trustee or receiver is appointed for CONTRACTOR or for any of his property. B. OWNER shall, before terminating the Contract for any of the foregoing reasons, notify CONTRACTOR in writing of the grounds for termination and provide CONTRACTOR with ten (10) calendar days to cure the default to the reasonable satisfaction of the OWNER. C. If the CONTRACTOR fails to correct or cure within the time provided in the preceding Sub -Article B, OWNER may terminate this Contract by notifying CONTRACTOR in writing. Upon receiving such notification, CONTRACTOR shall immediately cease all work hereunder and shall forfeit any further right to possess or occupy the site or any materials thereon; provided, however, that the OWNER may authorize CONTRACTOR to restore any work sites. D. The CONTRACTOR shall be liable for: (1) any new cost incurred by the OWNER in soliciting bids or proposals for and letting a new contract; and (2) the difference between the cost of completing the new contract and the cost of completing this Contract; (3) any court costs and attorney's fees associated with any lawsuit undertaken by OWNER to enforce its rights herein. E. TERMINATION FOR CONVENIENCE: OWNER may at anytime and for any reason terminate CONTRACTOR's services and work for OWNER's convenience. Upon receipt of notice of such termination CONTRACTOR shall, unless the notice directs otherwise, immediately discontinue the work and immediately cease ordering of any materials, labor, equipment, facilities, or supplies in connection with the performance of this Contract. Upon such termination Contractor shall be entitled to payment only as follows: (1) the actual cost of the work completed in conformity with this Contract and the specifications; plus, (2) such other costs actually incurred by CONTRACTOR as are permitted by the prime contract and approved by the OWNER. Page 8 of 9 80 Contractor shall not be entitled to any other claim for compensation or damages against the County in the event of such termination. IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 20_ (the date the Agreement is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: INDIAN RIVER COUNTY By: Peter D. O'Bryan, Chairman By: Jason E. Brown, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Designated Representative: Name: Beth Powell Title: Conservation Lands Manager Address: 5500 77th Street, Vero Beach, FL 32967 Phone: (772) 226-1873 Email: bpowell@ircgov.com Page 9 of 9 CONTRACTOR: By: Summerlin's Marine Construction (CORPORATE SEAL) Attest Address for giving notices: License No. (Where applicable) Agent for service of process: Designated Representative: Name:_ Title: Add rens: Phone: Email: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) 81 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E., PMP, County Engineer FROM: William Johnson, P.E., Roadway Production Engineer SUBJECT: Authorizing Resolution for County Support for Florida Department of Transportation (FDOT) forthe Bridge Over Indian River Farms Water Control District (IRFWCD) Lateral "C" Canal at CR-612/8th Street & 74th Avenue FDOT Financial Management No. 437717-1, IRC -1822 DATE: April 05, 2018 DESCRIPTION AND CONDITIONS The Florida Department of Transportation (FDOT) is authorized by Florida Statutes and Federal funding provisions to undertake projects within the limits of Indian River County. Described in FDOT Financial Management (FM) No. 437717-1, the project involves design and construction of the bridge over Lateral "C" canal, reconstruction of existing roadways and other related improvements at CR-612/8th Street and 74th Avenue. The FDOT requires Indian River County Board of Commissioners approve a resolution in support of the FDOT FM No. 437717-1to manage, construct, and deliver a bridge over Indian River Farms Water Control District Lateral "C" Canal at CR -612/ 8th Street & 74th Avenue. FUNDING FDOT will be funding this bridge project in its entirety. Indian River County funds will not be required forthis project. RECOMMENDATION Staff recommends the Board of County Commissioners approve the Authorizing Resolution in support of the FDOT FM No. 437717-1 and authorize the Chairman to execute the same. ATTACHMENTS Authorizing Resolution APPROVED AGENDA ITEM FOR APRIL 17,201 82 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@540E9ED5\@BCL@54OE9ED5.doc RESOLUTION NO. 2018 - A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA AUTHORIZING THE PROPER COUNTY OFFICIALS TO ADOPT A RESOLUTION IN SUPPORT OF THE FLORIDA DEPARTMENT OF TRANSPORATION TO, MANAGE, CONSTRUCT, AND DELIVER A BRIDGE OVER INDIAN RIVER FARMS WATER CONTROL DISTRICT LATERAL "C" CANAL AT CR-612/8TH STREET & 74TH AVENUE, TWO LANE EXISTING ROADWAY IN ACCORDANCE WITH THE FLORIDA DEPARTMENT OF TRANSPORATION PROGRAM BULLETIN 15-03 IN COMPLIANCE WITH THE POLICY FOR PROJECTS NOT ON A ROADWAY WITHIN THE STATE HIGHWAY SYSTEM WITHIN THE LOCAL AGENCY'S RIGHT- OF-WAY/LOCAL JURISDICTION AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) conducted a study of the Strategic Intermodal System (SIS) within FDOT District 4; and WHEREAS, FDOT is authorized by Florida Statutes and Federal funding provisions to undertake projects within the geographical limits of Indian River County; and WHEREAS, those improvements are being managed by the FDOT more particularly described as Financial Management No. 437717-1, which involves the design and construction of the bridge over Lateral "C" canal, reconstruction of existing roadways and other related improvements. WHEREAS, the County is in support of the improvements to 8th Street/CR 612 and 74th Avenue, providing interconnection between communities; and WHEREAS, a resolution to endorse FDOT's delivery of said Project within the local agency's right of way/local jurisdiction is required. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that 1. That the Board of County Commissioners of Indian River County, Florida hereby supports the Florida Department of Transportation to manage, construct and deliver, Financial Management No. 437717-1 that involves the replacement of an existing bridge structure and the reconstruction of the existing roadway on both ends of the reconstructed new bridge. 2. The County Attorney shall review and approve as to form and legal sufficiency all documents prior to their execution by the proper County officials. 3. This Resolution shall be in full force and effect upon final passage. Page 1 83 RESOLUTION NO. 2018 - The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams, Commissioner Tim Zorc, Commissioner Joseph E. Flescher, Commissioner The Chairman thereupon declared the resolution duly passed and adopted this day of , 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to form and legal sufficiency: By: William K. DeBraal Deputy County Attorney Page 2 Peter D. O'Bryan, Chairman 84 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E., PMP, County Engineer FROM: William Johnson, P.E., Roadway Production Engineer SUBJECT: FDOT Amendment Number One to County Incentive Grant Program (CIGP)-Locally Funded Agreement (LFA) FM No. 431759-1 and Resolution Authorizing the Chairman's Signature for the Construction of Intersection Improvements at SR -60 and 43rd Avenue IRC -0853 DATE: April 04, 2018 DESCRIPTION AND CONDITIONS On May 19, 2015, the Board of County Commissioners approved a County Incentive Grant Program (CIGP) - Locally Funded Agreement (LFA) FM No. 431759-1 with the Florida Department of Transportation (FDOT) for the Right -of Way Appraisal, Consultant, Acquisition, and Relocation Services of various parcels for the construction of intersection improvements at SR -60 and 43rd Avenue. The total project cost was estimated at $8,809,254.00 with the County and the FDOT to share the cost equally. To date, the County has paid its share of $4,404,627.00. Amendment Number One to the CIGP-LFA FM No. 431759-1 is to reflect an increase of $5,827,835.00 for additional cost of acquisition of right-of-way and to add environmental services for a total project cost of $14,637,089.00. The additional $5,827,835.00 will be shared equally between FDOT and Indian River County with the County's share of $2,913,917.50 due within thirty (30) days of the execution of this Amendment Number One. FDOT has requested Indian River County execute and deliver Amendment Number One to CIGP-LFA FM No. 431759-1 as well as an authorizing resolution. FUNDING Funds are budgeted and available from Optional Sales Tax/ROW/43rd Ave/18th to 26th St_ Account No. 31521441-066120-06041 in the amount of $2,913,917.50 and will be paid within thirty (30) days of execution of Amendment Number One. DR C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840DAACC\@BCL@840DAACC.docx PAGE TWO Agenda Item for April 17, 2018 Amendment Number One to CIGP-LFA FM No.431759-1 A0181MA, IA0fTtiii 61011 Staff recommends the Board of County Commissioners approve Amendment Number One to CIGP-LFA FM No. 431759-1 and Resolution and authorize the Chairman to execute the same. ATTACHMENTS 1. IRC Grant Form 2. Authorizing Resolution 3. Amendment Number One to CIGP-LFA FM No. 431759-1 APPROVED AGENDA ITEM FOR APRIL 17, 2018 86 C:\Users\Iegistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840DAACC\@BCL@840DAACC.docx GRANT NAME: FDOT County Incentive Grant Program (CIGP) & Locally Funded Agreement (LFA) — AMENDMENT NO 1 GRANT # 431759-1-4b/42/43/45-01 and 431759-1-C2-10 AMOUNT OF GRANT: Original $4,404,627.00 — this additional $2,913,917.50 — TOTAL $7,318,544.50 DEPARTMENT RECEIVING GRANT: Public Works CONTACT PERSON: James W. Ennis, P.E., PMP, County Engineer TELEPHONE: (772) 226-1221 1. How long is the grant for? Until June 30, 2019 Amend No 1 2. Does the grant require you to fund this function after the grant is over? 3. Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? Starting Date: New amount due 30 days after execution of Yes X No __X_Yes No Yes X No 4. Percentage of match to grant 50% 5. Grant match amount required y 7,31 R 544 50 (tntsl) 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? 7. Does the grant cover capital costs or start-up costs? If no, how much do you think will be needed in capital costs or start-up costs (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If additional space is needed, please attach a schedule.) $ N/A Yes X No Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching $1,021,197.00 TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? ", 7,31 9,544 50 total Signature of Preparer: Date: 87 Grant Amount Other Match Costs Not Covered Match Total First Year $ 2,111,907.00 $ $ 2,111,907.00 $ 4,223,814.00 Second Year $1,271,523.00 $ $1,271,523.00 $2,543,046.00 Third Year $1,021,197.00 $ $1,021,197.00 $2,042,394.00 Fourth Year $2,913,917.50 $ $2,913,917.50 $5,827,835.00 Fifth Year $ $ $ $ Signature of Preparer: Date: 87 RESOLUTION NO. 2018- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN'S EXECUTION OF AMENDMENT ONE TO A COUNTY INCENTIVE GRANT PROGRAM LOCALLY FUNDED AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION OF INTERSECTION IMPROVEMENTS AT STATE ROAD 60 AND 43RD AVENUE. WHEREAS, Indian River County, (County) with the assistance of the Florida Department of Transportation (Department) is pursuing the construction of a roadway project for the improvement of the intersection of SR 60 and CR 611 (43rd Avenue) (Project), associated with Financial Management (FM) Number 431759-1, Section 88060-2526, in Indian River County, Florida; and WHEREAS, on June 9, 2015, the parties entered into a County Incentive Grant Program Locally Funded Agreement (Agreement) wherein the County agreed to provide financial assistance for the right-of- way appraisal, consultant, acquisition and relocation services of various parcels needed for the project; and WHEREAS, the Parties desire to amend that Agreement to reflect an increase in the cost of acquisition of right-of-way and to add environmental services (FM Number 431759-1-C2-10) to the contract; and WHEREAS, the State of Florida, Department of Transportation, has requested Indian River County execute and deliver to the State of Florida, Department of Transportation, Amendment Number One of a County Incentive Grant Program Locally Funded Agreement for the Project. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and deliver to the State of Florida, Department of Transportation, Amendment Number One of a County Incentive Grant Program Locally Funded Agreement for the Project. The foregoing resolution was offered by Commissioner The motion was seconded by Commissioner as follows: Chairman Peter D. O'Bryan Vice -Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc who moved its adoption. and, upon being put to a vote, the vote was The Chairman thereupon declared the resolution passed and adopted this BOARD OF COUNTY COMMISSSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Peter D. O'Bryan, Chairman Deputy day of April, 2018. Approved as to Form and Legal Sufficiency C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840D2OEB\@BCL@84OD20EB.doc Clerk 88 RESOLUTION NO. 2018 - William K. DeBraal, Deputy County Attorney 89 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840D20EB\@BCL@84OD20EB.dOc DUNS No.: 80-939-7102 CSFA No.: 55.008 FM No: 431759-1-4B/42/43/45-01 Vendor No: VF 596-000-743 ' STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND INDIAN RIVER COUNTY COUNTY INCENTIVE GRANT PROGRAM LOCALLY FUNDED AGREEMENT AMENDMENT NUMBER ONE THIS Amendment, made and entered into this day of , 20 , by and between the State of Florida Department of Transportation, an agency of the State of Florida, hereinafter called the DEPARTMENT, and Indian River County, 180127 th Street, Vero Beach, Florida 32960, hereinafter called the COUNTY. WITNESSETH WHEREAS, on June 9, 2015, the parties entered into a County Incentive Grant Program Locally Funded Agreement, hereinafter referred to as the Agreement, wherein the COUNTY agreed to provide the DEPARTMENT financial assistance in connection with Financial Management (FM) No. 431759-1- 4B/42/43/45-01for the Right of Way appraisal, consultant, acquisition, and relocation services of various parcels for the construction of intersection improvements at SR -60 and 43rd Avenue in Indian River County, Florida, hereinafter referred to as the Project; and WHEREAS, the parties hereto desire to amend the Agreement; and WHEREAS, the parties hereto mutually agree that this Amendment is in their best interest; NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree to amend that certain Agreement dated June 9, 2015 as follows: 1. The recitals set forth above are true and correct and are deemed incorporated herein. 2. Financial Management (FM) Number 431759-1-C2-10 is added to the Agreement for environmental services needed for the completion of the Project. 3. Paragraph 3A of the Agreement is amended to read as follows: Except as otherwise set forth herein, this Agreement shall continue in effect and be binding to both the COUNTY and the DEPARTMENT until the Project is completed as evidenced by the written acceptance of the DEPARTMENT or June 30, 2019, whichever occurs first. 4. This Amendment increases the total funding needed for the completion of the Project. Paragraph 4B of the Agreement is hereby amended as follows: The estimated total cost as set forth .in the Department Adopted Work Program for this Project is FOURTEEN MILLION SIX HUNDRED THIRTY SEVEN THOUSAND EIGHTY NINE DOLLARS AND NO CENTS ($14,637,089.00). The COUNTY's amended share for the Project, is SEVEN MILLION THREE HUNDRED EIGHTEEN THOUSAND FIVE HUNDRED FORTY FOUR DOLLARS AND FIFTY CENTS ($7,318,544.50), which shall be paid to the 1 of 4 90 DEPARTMENT. In the event the total Project cost is less than the funds provided, the difference shall be refunded to the COUNTY. In the event the actual cost of the Project without modifications, results in a sum greater than that paid by the COUNTY, then any additional cost shall be the sole responsibility of the COUNTY and shall be paid to the DEPARTMENT. The COUNTY is required to submit the funding for the Project in four payments. Three of the four required payments have already been received by the Department and all three payments have been applied to FM Number 431759-1-4B/42/43/45-01, to cover the COUNTY's one-half of the Project's expenditures. The first, second, and third payments were received on October 14, 2015, October 20, 2016, and October 23, 2017 in the amounts of TWO MILLION ONE HUNDRED ELEVEN THOUSAND NINE HUNDRED SEVEN DOLLARS AND NO CENTS ($2,111,907.00), ONE MILLION TWO HUNDRED SEVENTY ONE THOUSAND FIVE HUNDRED TWENTY THREE DOLLARS AND NO CENTS ($1,271,523.00), and ONE MILLION TWENTY ONE THOUSAND ONE HUNDRED NINETY SEVEN DOLLARS AND NO CENTS ($1,021,197.00), respectively. The fourth and final payment, which is the remaining funds required for the Project in FY 2017/2018, is TWO MILLION NINE HUNDRED THIRTEEN THOUSAND NINE HUNDRED SEVENTEEN DOLLARS AND FIFTY CENTS ($2,913,917.50), and is due within thirty (30) days of the execution of this Amendment. Remittance shall be made payable to the Department of Transportation. Payment shall be clearly marked to indicate that it is to be applied to FM Project No 431759-1-4B/42/43/45-01 & 431759-1- C2-10. The Department shall utilize this amount towards cost of Project 431759-1-4B/42/43/45-01 & 431759-1-C2-10. The final payment of TWO MILLION NINE HUNDRED THIRTEEN THOUSAND NINE HUNDRED SEVENTEEN DOLLARS AND FIFTY CENTS ($2,913,917.50) shall be allocated as follows: FM No. 431759-1-4B/42/43/45-01: TWO MILLION SEVEN HUNDRED THIRTEEN THOUSAND NINE HUNDRED SEVENTEEN DOLLARS AND FIFTY CENTS ($2,713,917.50). FM No. 431759-1-C2-10: TWO HUNDRED THOUSAND DOLLARS AND NO CENTS ($200,000.00). The table on page 4 of the Agreement, is hereby amended. The amended table is shown in Attachment 1 of this Amendment, attached hereto and made a part hereof. In the event that any of the allocated funds for Phase 413, 42, 43, and/or 45 are not utilized in its entirety, the Department shall reallocate funds, without an amendment, to cover Project cost as long as the reallocation results in a ZERO DOLLAR ($0.00) net change and no additional funding is required from the County. All provisions, covenants, terms and conditions of the Agreement between the parties theretofore entered into on June 9, 2015, as originally set forth therein, which are not hereby expressly amended or modified and not in conflict with the terms hereof, are hereby ratified and confirmed and shall remain the same and be unaffected by these presents. 2 of 4 91 IN WITNESS WHEREOF, the COUNTY has caused this Amendment to be executed on its behalf this day of , by the Chairman or designee, authorized to enter into and execute same by Resolution No. dated the day of , and the DEPARTMENT has executed this Amendment through its Director of Transportation Development for District _4_, Florida Department of Transportation, this day of , INDIAN RIVER COUNTY, FLORIDA ATTEST CLERK OF THE COURT AND COMPTROLLER BY: PETER D. O'BRYAN CHAIRMAN, BOARD OF COUNTY COMMISSIONERS APPROVED AS TO FORM AND CORRECTNESS: WILLIAM K. DEBRAAL, DEPUTY COUNTY ATTORNEY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST: (SEAL) EXECUTIVE SECRETARY NAME: Availability of Funds Approval: BY: MARK PLASS, P.E ACTING DIRECTOR DEVELOPMENT DISTRICT LEGAL REVIEW: OF TRANSPORTATION (Date) OFFICE OF THE GENERAL COUNSEL 3 of 4 92 ATTACHMENT 1 Phase No. Fiscal Year County's Share Amendment 1 Amendment Total Department's Share Amendment 1 Amendment Total C2 2017/2018 $0.00 $200,000.00 $200,000.0011 $0.00 $200,000.00 $200,000.00 11 42 2015/2016 $507,961.00 $0.00 $507,961.00 $240,164.00 $0.00 $0.00 SUBTOTAL $0.00 5200,000.00 5200,000.00 $0.00 $200,000.00 5200,000.00 SUBTOTAL .5748,125.00 $67,142.00 $815,267.00 5748,125.00 567,142.00 5815,267.00 2014/2015 $0.00 $0.00 $0.00 $507,961.00 $0.00 $507,961.00 42 2015/2016 $507,961.00 $0.00 $507,961.00 $240,164.00 $0.00 $240,164.00 4B 2016/2017 $159,807.00 $0.00 $159,807.00 $0.00 $0.00 $0.00 2017/2018 $80,357.00 $67,142.00 $147,499.00 $0.00 $67,142.00 $67,142.00 SUBTOTAL .5748,125.00 $67,142.00 $815,267.00 5748,125.00 567,142.00 5815,267.00 SUBIOIAL :>814,Ub/.UU (a454,Ub/.UU) S3bU,000.UU �>814,Ub/.UU (5454,Ub/.UU) j3bU,000.UU 2014/2015 $0.00 $0.00 $0.00 $646,446.00 $0.00 $646,446.00 42 2015/2016 $646,446.00 $0.00 $646,446.00 $0.00 $0.00 $0.00 45 2016/2017 $167,621.00 $0.00 $167,621.00 $167,621.00 $0.00 $167,621.00 2017/2018 $0.00 ($454,067.00) ($454,067.00) $0.00 ($454,067.00) ($454,067.00) SUBIOIAL :>814,Ub/.UU (a454,Ub/.UU) S3bU,000.UU �>814,Ub/.UU (5454,Ub/.UU) j3bU,000.UU SUB IUTAL jZ,/3/,435.UU �Z,9b4,461.5U $5,/U1,91b.5U $2,737,435.00 $2,964,481.50 $5,701,916.50 2014/2015 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 43 2015/2016 $916,500.00 $0.00 $916,500.00 $916,500.00 $0.00 $916,500.00 45 2016/2017 $916,500.00 $0.00 $916,500.00 $916,500.00 $0.00 $916,500.00 2017/2018 $904,435.00 $466,523.50 $1,370,958.50 $904,435.00 $466,523.50 $1,370,958.50 2018/2019 $0.00 $486,500.00 $486,500.00 $0.00 $486,500.00 $486,500.00 2019/2020 $0.00 $330,500.00 $330,500.00 $0.00 $330,500.00 $330,500.00 2020/2021 $0.00 $840,479.00 $840,479.00 $0.00 $840,479.00 $840,479.00 2021/2022 $0.00 $840,479.00 $840,479.00 $0.00 $840,479.00 $840,479.00 SUB IUTAL jZ,/3/,435.UU �Z,9b4,461.5U $5,/U1,91b.5U $2,737,435.00 $2,964,481.50 $5,701,916.50 SUBTOTAL 5105,000.00 5136,361.00 5241,361.00 TOTAL AMOUNT: ORIGINAL $4,404,627.00 AGREEMENT AMENDMENT AMOUNT $2,913,917.50 TOTAL AMOUNT $105,000.00 5136,361.00 5241,361.00 $4,404,627.00 SHARES $7,318,544.50 (County & Department) TOTAL CONTRACT AMOUNT $14,637,089.00 4of4 $2,913,917.50 $7,318,544.50 93 2014/2015 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2015/2016 $41,000.00 $0.00 $41,000.00 $41,000.00 $0.00 $41,000.00 45 2016/2017 $27,595.00 $0.00 $27,595.00 $27,595.00 $0.00 $27,595.00 2017/2018 $36,405.00 $136,361.00 $172,766.00 $36,405.00 $136,361.00 $172,766.00 2018/2019 11 $0.00 $0.00 $0.00 $0.00 111 $0.00 $0.00 11 SUBTOTAL 5105,000.00 5136,361.00 5241,361.00 TOTAL AMOUNT: ORIGINAL $4,404,627.00 AGREEMENT AMENDMENT AMOUNT $2,913,917.50 TOTAL AMOUNT $105,000.00 5136,361.00 5241,361.00 $4,404,627.00 SHARES $7,318,544.50 (County & Department) TOTAL CONTRACT AMOUNT $14,637,089.00 4of4 $2,913,917.50 $7,318,544.50 93 R L, CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 6, 2018 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Approval of Continuing Consulting Engineering Services Agreements for RFQ 2018008 BACKGROUND: On February 13, 2018, the Board approved the selection review committee's final ranking of firms for continuing consulting engineering services and authorized negotiations in accordance with FS 287.055, Consultant's Competitive Negotiation Act. Negotiations are complete and the agreements are ready for review and approval, with an initial three-year term with one two-year renewal option available. ANALYSIS: The 18 recommended firms have provided rates and agreed to the attached sample agreement. The individual agreements are not included with this agenda item in the interest of saving paper, however, each are available for review and inspection in the Purchasing Division. Required insurance has been provided by each firm and approved by the Risk Manager. The firms and their selected vroiect categories are listed below. _ N U -p u wo c c M > O f6 0 0 'bp M F- J O _ LY M O d r 0 & +°3 L^ �' C v ++ N Firm ' U G' H W a� Aptim V Arcadis V Atkins V V V V V Bowman Consulting V V � . � � . . ^ ' ^ � . . � .Consent — RFQ 2018008 ' . FUNDING: ' Funding for work orders under these agreements will vary, based on project and department. � Staff recommends the Board approve the sample agreement and submitted rate schedules and authorize the Chairman to execute the agreements once the County Attorney has approvecl as to form and legal sufficiency. Sample Agreement ' Rate Schedules 01 iv V. 4 MO CDM Smith Geosyntec Marlin Engineering - ' . FUNDING: ' Funding for work orders under these agreements will vary, based on project and department. � Staff recommends the Board approve the sample agreement and submitted rate schedules and authorize the Chairman to execute the agreements once the County Attorney has approvecl as to form and legal sufficiency. Sample Agreement ' Rate Schedules CONTINUING CONTRACT AGREEMENT forCONTINUING ENGINEERING SERVICES THIS CONTINUING CONTRACT AGREEMENT for CONTINUING ENGINEERING SERVICES ("Agreement"), RFQ 2018008 entered into as of this day of 2018 by and between INDIAN RIVER COUNTY, a political Subdivision of the State of Florida, ("COUNTY"), and ("CONSULTANT"). BACKGROUND RECITALS: In compliance with the Consultants' Competitive Negotiation Act, Section 287.055, Florida Statutes, the COUNTY has selected the CONSULTANT to provide certain professional services in the disciplines of (as applicable): Utility Minor, Utility Major, Coastal Engineering Roadway, Traffic & Transportation Engineering & Consulting, Water Resources/Stormwater Design, and Environmental Engineering through the Solid Waste Disposal District (SWDD) ("Services"). A. The CONSULTANT is willing and able to perform the Services for the COUNTY on the terms and conditions set forth below; and B. The COUNTY and the CONSULTANT wish to enter into this Agreement for the CONSULTANT's Services for various and sundry civil and environmental engineering projects. NOW THEREFORE, in accordance with the mutual covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. GENERAL 1.1 Professional services provided by the CONSULTANT for the COUNTY shall be identified in individual Work Orders prepared by the COUNTY. Purchase Orders may be issued by the COUNTY for proposed services that total less than $15,000.00. For proposed services $15,000.00 and over, Work Orders shall be issued and approved by the County Administrator or Indian River County Board of County Commissioners, as authorized. For the purpose of this document, Purchase Order shall be defined as a Work Order, however the amount will be less than $15,000.00. Work Orders shall be performed in a timely, efficient, cost effective manner, and in accordance with current professional standards. Work Orders shall include a description of services to be performed; a statement of fees; a schedule of deliverables; proposed schedule for compensation and whether compensation is lump sum, maximum amount not -to -exceed, task based, or any combination of the foregoing; a budget establishing the amount of compensation to be paid with sufficient detail so as to identify all of the various elements of costs; a projected schedule for completion of the work to be performed by the CONSULTANT; and any other additional instructions or provisions relating to the specific Services authorized pursuant to each Work Order that does not conflict with the terms of thisAgreement. 96 1.2 Whenever the term "Work Order" is used herein, it is intended to mean that formal document that is dated; serially numbered; and executed by both the COUNTY and the CONSULTANT by which the COUNTY accepts CONSULTANT's proposal for specific services and CONSULTANT indicates a willingness to perform such specific services for the terms and under the conditions specified in this Agreement. Each Work Order must be fully executed by the COUNTY prior to issuance of the related Notice -to -Proceed. 1.3 Services related to any individual Work Order which would increase, decrease or which are otherwise outside the scope of Services or level of effort contemplated by a Work Order shall be Services for which the CONSULTANT must obtain the prior written approval of the COUNTY as provided by this Agreement. All terms for the performance of such Services must be agreed upon in a written document prior to any deviation from the terms of a Work Order; and when properly authorized and executed by both the CONSULTANT and the COUNTY, shall become an amendment to the Work Order or a new Work Order, at the sole option of the COUNTY. A separate Notice -to -Proceed may, at the sole option of the COUNTY, be given for each phase of the services contained in any Work Order hereunder. 1.4 A Work Order shall not give rise to any contractual rights until it meets the foregoing requirements. Each written Notice -to -Proceed and specific Work Order, as approved by the COUNTY, shall be an addendum to this Agreement. Nothing contained in any Work Order shall conflict with the terms of this Agreement, and the terms of this Agreement shall be deemed to be incorporated into each individual Work Order as if fully set forth therein. 1.5 A schedule of current hourly billing rates is set forth in Exhibit 1 attached to this Agreement and made a part hereof by this reference. These hourly billing rates will remain effective for the duration of this Agreement. 1.6 No representation or guarantee is made by Indian River County as to the minimum or maximum dollar value, volume of work, or type of work, if any, that CONSULTANT will receive during the term of this Agreement. 1.7 The Background Recitals are true and correct and form a material part of this Agreement. 2. COUNTY OBLIGATIONS 2.1 The COUNTY will provide the CONSULTANT with a copy of any preliminary data or reports available as required in connection with the work to be performed under this Agreement, together with all available drawings, surveys, right-of-way maps, and other documents in the possession of the COUNTY pertinent to a Project. The CONSULTANT shall satisfy itself as to accuracy of any data provided. The CONSULTANT is responsible for bringing to the COUNTY's attention, for the County's resolution, material inconsistencies or errors in such data that come to the CONSULTANT'S attention. 2.2 The COUNTY shall arrange for access to, and make provisions for the CONSULTANT to enter upon, public and private property (where required) as necessary for the CONSULTANT to perform its Services, upon timely written request of CONSULTANT to COUNTY. 2.3 The COUNTY shall promptly execute all permit applications necessary to the Project. 97 2.4 The COUNTY shall examine any and all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the CONSULTANT, and render, in writing, decisions pertaining thereto within a reasonable time. 2.5 Approval by the COUNTY of any of the CONSULTANT's work, including but not limited to drawings, design specifications, written reports, or any work products of any nature whatsoever furnished hereunder, shall not in any way relieve the CONSULTANT of responsibility for the technical accuracy and adequacy of the work. Neither the COUNTY's review, approval or acceptance of, or payment for, any of the Services furnished under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. The CONSULTANT shall be and remain liable in accordance with all applicable laws for all damages to the COUNTY caused by the negligent performance by the CONSULTANT of any of the Services furnished under this Agreement. 2.6 The COUNTY reserves the right to appoint one or more Project Managers for the specific Services in connection with any Work Order. The Project Managershall: (a) act as the COUNTY's agent with respect to the Services rendered hereunder; (b) transmit instructions to and receive information from the CONSULTANT; (c) communicate the COUNTY's policies and decisions to the CONSULTANT regarding the Services; and (d) determine, initially, whether the CONSULTANT is fulfilling its duties, responsibilities, and obligations hereunder. 2.7 The COUNTY shall give prompt written notice to the CONSULTANT whenever the COUNTY observes or otherwise becomes aware of any development that affects the timing or delivery of the CONSULTANT's Services. If the CONSULTANT has been delayed in completing its Services through no fault or negligence of either the CONSULTANT or any sub -consultant, and, as a result will be unable to perform fully and satisfactorily under the provisions of this Agreement, then the CONSULTANT shall promptly notify the Project Manager. In the COUNTY's sole discretion, and upon the submission to the COUNTY of evidence of the causes of the delay, the Work Order shall be modified in writing as set forth in this Agreement, subject to the COUNTY'S rights to change, terminate, or stop any or all of the Services at any time in accordance with this Agreement. 2.8 The CONSULTANT shall not be considered in default for a failure to perform if such failure arises out of causes reasonably beyond the CONSULTANT's control and through no fault or negligence of the CONSULTANT. The parties acknowledge that adverse weather conditions, acts of God, or other unforeseen circumstances of a similar nature, may necessitate modifications to this Agreement. If such conditions and circumstances do in fact occur, then the COUNTY and CONSULTANT shall mutually agree, in writing, to the modifications to be made to this Agreement. 3. RESPONSIBILITIES OF THE CONSULTANT 3.1 The CONSULTANT agrees to perform all necessary Services in connection with the assigned Project(s) as set forth in the Work Orders and in this Agreement. 3.2 The CONSULTANT will endeavor not to duplicate any previous work done on any Project. Before execution of a Work Order, 'the CONSULTANT shall consult with the COUNTY to clarify and define the COUNTY's requirements for the Project. 3.3 The CONSULTANT agrees to complete the Project within the time frame specified in the Work Order. 3.4 The CONSULTANT will maintain an adequate staff of qualified personnel. 3.5 The CONSULTANT will comply with all present and future federal, state, and local laws, rules, regulations, policies, codes, and guidelines applicable to the Services performed under this Agreement. 3.6 The CONSULTANT, as a part of the consideration hereof, does hereby covenant and agree that: (1) in connection with the furnishing of Services to the COUNTY hereunder, no person shall be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in regard to the services to be performed by CONSULTANT under this Agreement on the grounds of such person's race, color, creed, national origin, religion, physical disability, age, or sex; and (2) the CONSULTANT shall comply with all existing requirements concerning discrimination imposed by any and all applicable local, state, and federal rules, regulations, or guidelines; as such rules, regulations, or guidelines may be from time to time amended. 3.7 The CONSULTANT shall during the entire term of this Agreement, procure and keep in full force, effect, and good standing any and all necessary licenses, registrations, certificates, permits, and any and all other authorizations as are required by local, state, or federal law, in order for the CONSULTANT to render its Services as described in this Agreement. The CONSULTANT shall also require all sub -consultants to comply by contract with the provisions of thissection. 3.8 The CONSULTANT will prepare all necessary sketches and completed application forms to accompany the COUNTY's applications for any required federal, state, or local permits. The CONSULTANT will reply, in writing, to all regulatory agencies' requests for additional information related to a permit application. The CONSULTANT will document all meetings, conversations, etc. with permitting agencies. The CONSULTANT will provide the COUNTY with copies of all permit applications, including attachments, and all related correspondence. The CONSULTANT acknowledges that preparation of all applicable permits for the COUNTY's submittal to regulatory agencies, and the CONSULTANT's written responses to all regulatory agencies' questions until the permit is issued or denied, are included within the scope of basic compensation in each particular Work Order. No additional service work related to permitting will be approved for any reason, except in the case where new permitting requirements become effective after the effective date of a Work Order. 3.9 The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work may be properly scheduled and coordinated. 3.10 The CONSULTANT will cooperate and coordinate with other COUNTY CONSULTANTS, as directed by the COUNTY. 3.11 The CONSULTANT shall report the status of the Services under this Agreement to the County Project Manager upon request and hold all drawings, calculations and related work open to the inspection of the County Project Manager or his authorized agent at any time, upon reasonable request. 99 3.12 All documents, reports, tracings, plans, specifications, field books, survey notes and information, maps, contract documents, and other data developed by the CONSULTANT for the purpose of this Agreement, are and shall remain the property of the COUNTY. The foregoing items will be created, maintained, updated, and provided in the format specified by the COUNTY. When all work contemplated under this Agreement is complete, all of the above data shall be delivered to the County Project Manager. 3.13 The CONSULTANT will confer with the COUNTY during the further development of improvements for which the CONSULTANT has provided design or other services, and the CONSULTANT will interpret plans and other documents; correct errors and omissions; and prepare any necessary plan revisions not involving a change in the scope of the work required, at no additional cost to the COUNTY, within thirty (30) calendar days of notice by the COUNTY, or upon a determination of the CONSULTANT of the existence of such errors or omissions, whichever event shall first occur. The foregoing is not intended to include construction management services provided by the CONSULTANT. 3.14 The CONSULTANT agrees to maintain complete and accurate books and records ("Books"), in accordance with sound accounting principles and standards for all Services, costs, and expenditures underthis Agreement. The Books shall identify the Services rendered during each month of the Agreement and the date and type of each Project -related expense. The COUNTY shall have the right at any reasonable time and through any of its designated agents or representatives, to inspect and audit the Books for the purpose of verifying the accuracy of any invoice. The CONSULTANT shall retain the Books, and make them available to the COUNTY as specified above, until the later of three (3) years after the date of termination of this Agreement, or such longer time if required by any federal, state, or other governmental law, regulation, or grant requirement. 3.15 The CONSULTANT shall not assign or transfer any work under this Agreement without the prior written consent of the COUNTY. When applicable and upon receipt of such consent from the COUNTY, the CONSULTANT shall cause the names of the engineering and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on the reports or otherdata. 3.16 All documents, including but not limited to drawings and specifications, prepared by the CONSULTANT pursuant to this Agreement are related exclusively to the Services described herein and are not intended or represented to be suitable for reuse by the COUNTY or others on any other project. Reuse of any document or drawing shall be at the COUNTY's own risk. The CONSULTANT shall not be held liable for any modifications made to the documents by others. 4. TERM; DURATION OFAGREEMENT 4.1 This Agreement shall remain in full force and effect for a period of three (3) years after the date of execution thereof, or until completion of all project phases as defined by the COUNTY, whichever occurs first, or unless otherwise terminated by mutual consent of the parties hereto, or terminated pursuant to Section 8 "Termination", This Agreement may be extended for one additional two (2) yearrenewal atthe discretion ofthe County. 5. COMPENSATION 100 5.1 The COUNTY shall pay to the CONSULTANT a mutually agreed upon lump sum or maximum amount not -to -exceed professional fee for each task in the Work Order, to be paid in monthly installments or on a deliverable basis, all as set forth in a Work Order. Duly certified invoices, in triplicate phased as per the Work Order, shall be submitted to the County Project Manager, in detail sufficient for proper prepayment and post payment audit. Upon submittal of a proper invoice the County Project Manager will determine if the tasks or portions thereof have been satisfactorily completed. Upon a determination of satisfactory completion, the County Project Manager will authorize payment to be made. All payments for services shall be made to the CONSULTANT by the COUNTY in accordance with the Florida Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). Payment for Purchase Orders will be included in the proposal for Purchase Order. 5.1.1 The CONSULTANT shall include on the invoices any identifiable per diem, meals and lodgings, taxi fares and miscellaneous travel -connected expenses for CONSULTANT's personnel subject to the limitations of F. S. section 112.061, as may be amended from time to time. Travel expenses, if any, shall not be on a direct pay basis by the COUNTY. Notwithstanding the foregoing, the CONSULTANT acknowledges and agrees that it will not be reimbursed for any travel within Indian River County, both after a CONSULTANT arrives from outside of Indian River County, and where a CONSULTANT maintains an officein Indian River County. 5.1.2 The COUNTY shall make direct payment of all permit fees paid to regulatory agencies for approvals directly attributable to the Services under the Project. These permit fees do not include those permits required for any construction contractor. 5.2 The COUNTY may at any time notify the CONSULTANT of requested changes to the Services under an existing Work Order, and thereupon the COUNTY and the CONSULTANT shall execute a mutually agreeable amended Work Order or a new Work Order. 5.3 The COUNTY shall have the sole right to reduce or eliminate, in whole or in part, any portion of the Services under any Work Order at any time and for any reason, upon written notice to the CONSULTANT specifying the nature and extent of the reduction. In such event, the CONSULTANT shall be paid for the Services already performed and also for the Services remaining to be done and not reduced or eliminated, upon submission of invoices as set forth in thisAgreement. 5.4 The COUNTY may, at any time and for any reason, direct the CONSULTANT to suspend Services, in whole or in part under this Agreement. Such direction shall be in writing, and shall specify the period during which Services shall be stopped. The CONSULTANT shall resume its Services upon the date specified, or upon such other date as the COUNTY may thereafter specify in writing. Where the COUNTY has suspended the Services under this Agreement for a period in excess of six (6) months, the compensation of CONSULTANT for such suspended Services may be subject to modification. The period during which the Services are stopped by the COUNTY shall be added to the time of performance of this Agreement. 6. ADDITIONAL WORK 6.1 If services in addition to the Services provided hereunder are required or desired by the County in connection with the Project, the COUNTY may, at the sole option of the 101 COUNTY: separately obtain same outside of this Agreement; or request the CONSULTANT to provide, either directly by the CONSULTANT or by a sub consultant, such additional services by a new Work Order or by a written amendment to a specific Work Order. 7. INSURANCE AND INDEMNIFICATION 7.1 The CONSULTANT shall not commence work on this Agreement until it has obtained all insurance required under this Agreement and such insurance has been approved by the County's Risk Manager. 7.2 CONSULTANT shall procure and maintain, for the duration of this Agreement, the minimum insurance coverage as set forth herein. The cost of such insurance shall be included in the CONSULTANT's fee: 7.2.1 Workers' Compensation: Workers' Florida Employers' Liability of $100,000 each $100,000 disease each employee. Compensation as required by the State of accident, $500,000 disease policy limit, and 7.2.2 General Liability: commercial general liability coverage, including contractual liability and independent contractor, with a minimum combined single limit of $300,000 per occurrence. 7.2.3 Business Automobile Liability: owned, hired, and non -owned vehicles at a minimum combined single limit of $300,000 per occurrence. 7.2.4 Professional Liability Insurance: providing coverage for negligent acts, errors, or omissions committed by CONSULTANT with a limit of $1,000,000 per claim/annual aggregate. This insurance shall extend coverage to loss of interest, earning, profit, use, and business interruption, cost of replacement power, and other special, indirect, and consequential damages. 7.3 CONSULTANT's insurance coverage shall be primary. 7.4 All required insurance policies shall be placed with insurers licensed to do business in Florida and with a Best's rating of A -VII orbetter. 7.5 The insurance policies procured shall be occurrence forms, not claims made policies with the exception of professional liability. 7.6 A certificate of insurance shall be provided to the County's Risk Manager for review and approval, ten (10) days prior to commencement of any work under this Agreement. The COUNTY shall be named as an additional insured on all policies except workers' compensation and professional liability. 7.7 The insurance companies selected shall send written verification to the County Risk Manager that they will provide 30 days prior written notice to the County Risk Manager of its intent to cancel or modify any required policies of insurance. 7.8 CONSULTANT shall include all sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub consultants. All coverages for sub -consultants shall be subject to all of the requirements stated herein. 102 7.9 The COUNTY, by and through its Risk Manager, reserves the right periodically to review any and all policies of insurance and reasonably to adjust the limits of coverage required hereunder, from time to time throughout the term of this Agreement. In such event, the COUNTY shall provide the CONSULTANT with separate written notice of such adjusted limits and CONSULTANT shall comply within thirty (30) days of receipt thereof. The failure by CONSULTANT to provide such additional coverage shall constitute a default by CONSULTANT and shall be grounds for termination of this Agreement by theCOUNTY. 7.10 The CONSULTANT shall indemnify and hold harmless the COUNTY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the performance of this Agreement. 8. TERMINATION 8.1 This Agreement may be terminated: (a) by the COUNTY, for any reason, upon thirty (30) days' prior written notice to the CONSULTANT; or (b) by the CONSULTANT, for any reason, upon thirty (30) days' prior written notice to the COUNTY; or (c) by the mutual Agreement of the parties; or d) as may otherwise be provided below. In the event of the termination of this Agreement, any liability of one party to the other arising out of any Services rendered, or for any act or event occurring prior to the termination, shall not be terminated or released. 8.2 In the event of termination by the COUNTY, the COUNTY's sole obligation to the CONSULTANT shall be payment for those portions of satisfactorily completed work previously authorized by approved Work Order. Such payment shall be determined on the basis of the hours of work performed by the CONSULTANT, or the percentage of work complete as estimated by the CONSULTANT and agreed upon by the COUNTY up to the time of termination. In the event of such termination, the COUNTY may, without penalty or other obligation to the CONSULTANT, elect to employ other persons to perform the same or similar services. 8.3 The obligation to provide services under this Agreement may be terminated by either party upon seven (7) days prior written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. 8.4 In the event that the CONSULTANT merges with another company, becomes a subsidiary of, or makes any other substantial change in structure, the COUNTY reserves the right to terminate this Agreement in accordance with its terms. 8.5 In the event of termination of this Agreement, the CONSULTANT agrees to surrender any and all documents prepared by the CONSULTANT for the COUNTY in connection with this Agreement. 8.6 The COUNTY may terminate this Agreement for refusal by the CONSULTANT to allow public access to all documents, papers, letters, or other material subject to the 103 provisions of Chapter 119 Florida Statutes and made or received by the CONSULTANT in conjunction with this Agreement. 8.7 The COUNTY may terminate this Agreement in whole or in part if the CONSULTANT submits a false invoice to the COUNTY. 9. TRUTH -IN -NEGOTIATION CERTIFICATE: CONTINGENCY FEES 9.1 Execution of this Agreement by the CONSULTANT shall act as the execution of a truth- in -negotiation certificate certifying that the wage rates and costs used to determine the compensation provided for in this Agreement are accurate, complete and current as of the date of the Agreement and no higher than those charged the CONSULTANT's most favored customer for the same or substantially similar service. The wage rates and costs shall be adjusted to exclude any significant sums should the COUNTY determine that the wage rates and costs were increased due to inaccurate, incomplete or noncurrent wage rates or due to inaccurate representations of fees paid to outside CONSULTANT& The COUNTY shall exercise its rights under this "Certificate" within one (1) year following final payment. COUNTY has the authority and right to audit CONSULTANT's records under this provision. The COUNTY does not hereby waive any other right it may have pursuant to Section 287.055, Florida Statutes, as it may be from time -to -time amended. 9.2 Pursuant to the CONSULTANTS' Competitive Negotiation Act, Section 287.055, Florida Statutes, the CONSULTANT warrants that it has not employed or retained any company or person other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person other than a bona fide employee working solely for the CONSULTANT any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this contract. For breach of violation of this provision, the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 10. MISCELLANEOUS PROVISIONS 10.1 Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the CONSULTANT or employees or sub -consultants of the CONSULTANT are in no way to be considered employees of the COUNTY, but are independent contractors performing solely under the terms of the Agreement and not otherwise. 10.2 Merger; Modification. This Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by the CONSULTANT and the COUNTY. 104 10.3 Governing Law; Venue. This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.4 Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise. The failure of either party to insist upon compliance by the other party with any obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent delinquency or default. A party's waiver of one or more defaults does not constitute a waiver of any other delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. 10.5 Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. 10.6 Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 10.7 No Pledge of Credit. The CONSULTANT shall not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or anyform of indebtedness. 10.8 Survival. Except as otherwise expressly provided herein, each obligation In this Agreement to be performed by CONSULTANT shall survive the termination or expiration of this Agreement. 10.9 Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such sections. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the parties or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel and this Agreement was negotiated and drafted at arm's-length so that the judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement. 10.10 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. 105 10.11 Public Records Compliance Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords(&-ircgov.com Indian River County Office of the County Attorney 180127 th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. 106 IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first written above. Consultant: By Name/Title Date Witness: By Printed Name Approved: Jason E. Brown County Administrator Approved as to form and legal sufficiency: William K. DeBraal Deputy County Attorney INDIAN RIVER COUNTY By its Board of County Commissioners By Peter D. O'Bryan, Chairman Date Approved by BCC: Attest: Jeffrey R. Smith, Clerk of Court And Comptroller By Deputy Clerk 107 Exhibit 1 — Hourly Rates 108 APTIM ENVIRONMENTAL & INFRASTRUCTURE, INC. STANDARD RATE SCHEDULE (Indian River County) I. PERSONNEL CLASSIFICATION Rate Principal Engineer/Senior Project Manager ...................................................... 250.00/hour Expert Witness (Testimony)............................................................................ 300.00/hour Program Manager........................................................................190.00/hour Senior Coastal Engineer/Project Manager....................................................... 165.00/hour Coastal Engineer III......................................................................................... 150.00/hour Coastal Engineer II........................................................................................... 125.00/hour CoastalEngineer I........................................................................................... 105.00/hour Coastal Modeler II.......................................................................130.00/hour Coastal Modeler I........................................................................110.00/hour Professional Surveyor & Mapper..................................................................... 145.00/hour Hydrographer............................................................................. 135.00/hour Surveyor.................................................................................... 95.00/hour SurveyTechnician.............................................................................................. 80.00/hour Senior Marine Biologist..........................................................................:....... 135.00/hour Marine Biologist II............................................................................................. 95.00/hour Marine Biologist I........................................................................ 72.00/hour Professional Geologist................................................................. 150.00/hour Geologist III..............................................................................130.00/hour GeologistII ......................................................................................................... 95.00/hour GeologistI......................................................................................................... 80.00/hour Senior CAD Operator...................................................................................... 140.00/hour CADOperator................................................................................................. 105.00/hour GISOperator................................................................................................... 105.00/hour BoatCaptain........................................................................... 80.00/hour Bookkeeper........................................................................................................ 80.00/hour Clerical............................................................................................................... 71.00/hour Technician................................................................................. 60.00/hour Note: These rates will remain in effect for the initial term of this agreement and may be renegotiated should an additional renewal period be exercised. 109 STANDARD RATE SCHEDULE (Continued) (Indian River County) II. EQUIPMENT Rate Truck (2WD road use).................................................................. $0.565/mile Truck (4WD beach use)...................................................................................... 110.00/day Survey Boat (28 ft. Parker).............................................................................. 1,050.00/day Survey Boat (24 ft. Privateer)............................................................................ 790.00/day SurveySea Sled.................................................................................................. 310.00/day AllTerrain Vehicle............................................................................................ 105.00/day Enclosed 18" Trailer............................................................................................. 78.00/day TrimbleRTK GPS.............................................................................................. 495.00/day Trimble Differential GPS.................................................................................... 415.00/day Leitz Total Station w/Data Collector.................................................................. 130.00/day Hand Laser Range Finder................................................................15.00/day Range Azimuth System....................................................................................... 310.00/day Odom Hydrotrack Sounder................................................................................ 165.00/day Heave, Pitch, Roll Compensator........................................................................ 215.00/day Odom ES3PT Multibeam...............................................................600.00/day Speed of Sound Velocity Meter........................................................................... 63.00/day Hypack/DredgePack Navigation System............................................................ 260.00/day Hypack/Hysweep.........................................................................260.00/day Nortek AWAC ADCP high frequency deepwater wave height, direction and current profiler ................................................................................................................... 5,000.00/month * Nortek Aquadopp ADCP low frequency shallow water wave height, direction and current profiler...................................................................................................... 2,900.00/month * Nortek Storm Software for wave and current data processing ............................. 50.00/day Primer statistical package ............ ..................................................$200/project X -STAR CHIRP 5121 Seismic Profiling System ............................................. 1,150.00/day Seismic Profiler Thermal Printer........................................................................ 130.00/day Sonar Wizard Map Seismic Data Processing Package ....................................... 155.00/day Edgetech 4200 FS Sidescan Sonar System......................................................... 695.00/day Sonar Wizard Map Sidescan Data Processing Package ...................................... 155.00/day Geometric G-881 Magnetometer........................................................................ 215.00/day Schonstedt GA -52B Magnetic Locator................................................................. 30.00/day JetProbe with Pump............................................................................................. 55.00/day Underwater Tide Gauge...................................................................................... 175.00/day Nikon Level/Tripod/Rod...................................................................................... 65.00/day PC PowerPoint Projector...................................................................................... 50.00/day Lietz Handheld Level........................................................................................... 10.00/day Optical Reading Compass...................................................................................... 10.00/day GarminHandheld GPS........................................................................................... 10.00/day Turbidimeter......................................................................................3 8.00/day 110 STANDARD RATE SCHEDULE (Continued) (Indian River County) SCUBATanks (Nitrox).........................................................................................19.00/day DigitalCamera...................................................................................................... 10.00/day UnderwaterCamera............................................................................................. 32.00/day Underwater Camera W/Strobes............... ............................................ 75.00/day Underwater Seadrop Integrated Camera................................................30.00/day Underwater Video Camera...................................................................................115.00/day GPS Integrated Underwater Video Camera.........................................................435.00/day UnderwaterScooter............................................................................................... 50.00/day SieveAnalysis................................................................................................. 75.00/sample Carbonate Analysis......................................................................................... 50.00/sample Monuments......................................................................................................... 28.00/each SurveyDisk......................................................................................................... 15.00/each DrySuit................................................................................................................. 15.00/day PonarSampler....................................................................................................... 30.00/day Microscopes.......................................................................................................... 20.00/day Mobile Telephone................................................................................................. 10.00/day Penetrometer........................................................................................................ 55.00/day Generator................................................................................... 60.00/day * ADCP monthly cost may be pro -rated for shorter periods of use 111 STANDARD RATE SCHEDULE (Continued) (Indian River County) III. SCUBA DIVING SERVICES Rate Equipment & Insurance............................................................................. $75/diver/day ** ** Charge in addition to normal hourly rates for personnel listed on Page 1. IV. NUMERICAL MODELS V. VI. VII. Rate ADCIRC Tidal Circulation Model ................................................ $1,000/project BOUSS 2D WAVE - Wave Refraction/Diffraction Model .................... $1,000/project MIKE21- NSW Spectral Wave Transformation Model ........................ $2,000/project MIKE21- HD 2D Current Simulation Model ................................... $2,000/project MIKE21- ST 2D Sediment Transport Model .................................... $2,000/project DELFT 3D WAVE - SWAN Wave Refraction/Diffraction Model.......... $1,000/project DELFT 3D FLOW - 2D Hydrodynamic Model ................................. $2,200/project DELFT 3D MORPHO - Morphodynamic Model ............................. $3,000/project DELFT 3D WAQ — Water Quality Model ....................................... $2,000/project REPRODUCTIONS Photocopies — Black & White ` 81/2" x 11" and 8 '/2" x 14" ...................... 11" x 17" ................................................. Heavy Bond ............................................ Cover Stock ............................................ Photocopies — Color 8'/2"x 11"and 8''/2"x 14.. ............. 11" x 17" ........................................ Heavy Bond ................................... Cover Stock ................................... CAD Plotter Copies 81/2" x 11" and 8 '/2" x 14.. ............................. 11" x 17" ........................................................ 24" x 36" ........................................................ APPROVED SUB -CONSULTANTS (management fee) DIRECT COSTS (handling fee) Rates $0.10/page $0.15/page $0.30/page $0.50/page $0.50/page $0.75/page $1.00/page $1.00/page ............................... $1.00/each ............................... $2.00/each ............................... $3.00/each .......................... 5% of cost 5% of cost 112 Exhibit 1- Hourly Rates Indian River County RFQ No. 2018008 Continuing Consulting Engineering Services ARCADIS U.S., INC. 1500 Gateway Boulevard Suite 200 Boynton Beach, FL 33426 Ph. (561) 697-7075 Fax (561) 697-7751 Contact: Henry W. Deibel, Jr., P.E. Effective Dates : March 5, 2018 to March 5, 2019 Multiplier: Salary 1.00 Overhead & Fringe 1.78 7.9% Profit 0.22 * Rounded Total 3.00 Rates will remain effective during the initial term of agreement and may be renegotiated should an additional renewal period be exercised. G:\LNR Support\Proposals\WPB\2017\indian Rivcr\Fec Schb 3-5-18 As Fee Schedule Classification Raw Rate * Burdened Rate Chief Engineer $72.10 21630 Senior Engineer $56.12 $168.36 Pro'ect Engineer $46.00 $138.00 Designer $33.11 $99.33 CADD/Draftsman $21.14 $63.42 Surveyor .S.M. $52.37 $157.11 Surve Technician $32.54 $97.62 Survey Field Crew 2 -Man $46.36 $139.08 Multiplier: Salary 1.00 Overhead & Fringe 1.78 7.9% Profit 0.22 * Rounded Total 3.00 Rates will remain effective during the initial term of agreement and may be renegotiated should an additional renewal period be exercised. G:\LNR Support\Proposals\WPB\2017\indian Rivcr\Fec Schb 3-5-18 As ATKINS Atkins North America, Inc. 482 South Keller Road Orlando, Florida 32810-6101 Telephone: +1.407.647.7275 www.atkinsglobal.com/northamerica Subject: Indian River County Continuing Engineering Services RFQ 2018008 As requested, the following is our information regarding proposed hourly rates for the subject contract. These hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period be exercised. Labor Category Proposed Billing Rate Project Manager $190.00 Sr Engineer IV $220.00 Sr Engineer 111 $175.00 Sr Engineer 11 $150.00 Sr Engineer 1 $130.00 Engineer II $110.00 Engineer I. $105.00 Engineer Intern $80.00 Chief Designer $165.00 Sr Designer 11 $140.00 Sr Designer 1 $130.00 CAD Technician 11 $95.00 Sr. GIS Analyst Ili $145.00 GIS Analyst $120.00 Sr. Landscape Architect IV $200.00 Sr. Landscape Architect 111 $145.00 Landscape Architect 1 $70.00 Construction Estimation/Scheduling $155.00 Survey 2 -person crew $150.00 Survey 3 -person crew $205.00 Survey 4 -person crew $260.00 Chief Scientist $210.00 Sr. Scientist 11 $155.00 Sr. Scientist 1 $125.00 Scientist 11 $95.00 Scientist 1 $85.00 Administrative Assistant $80.00 Matthew Taylor, PE; Vice President Printed Name and Title Date: 23 -Mar -18 114 Indian River County Hourly Rate Schedule "B" January 2018 CLASSIFICATION HOURLY RATES Principal $255.00/HR Department Executive $194.00/HR Senior Project Manager $179.00/HR Project Manager $153.00/HR Senior Surveyor $163.00/HR Project Surveyor $148.00/HR Engineer I $ 92.00/HR Engineer II $102.00/HR Engineer III $117.00/HR Designer I $ 89.00/HR Designer R $99.00/HR Designer III $109.00/HR Construction Inspector $ 87.00/HR CADD Drafter I $ 51.00/HR CADD Drafter II $ 82.00/IIR CADD Drafter III $ 92.00/HR Survey Technician I $ 71.00/HR Survey Technician II $ 92.00/1 -IR Survey Technician III $112.00/1 -IR Survey Field Crew — 1 Man $112.00/HR Survey Field Crew — 2 Man $13 8.00/HR Survey Field Crew — 3 Man $168.00/HR UAV Operation $168.00/HR 3D Scanning Crew $168.00/HR 3D Modeling Technician $122.00/HR Machine Control Technician $128.00/HR Survey Field Technician $ 61.00/HR Administrative Professional $ 66.00/HR These hourly billing rates will remain effective for the initial duration of this Agreement, bour ancol15ting.com and may be renegotiated should an additional renewal period be exercised. `` -� CARTER ASSOCIATES, INC. CONSULTING ENGINEERS AND LAND SURVEYORS 1708 21st STREET • VERO BEACH, FLORIDA 32960-3472 • 772-562.4191 • 772-562-7180 (FAX) JOHN H. BLUM, P.£., PRINCIPAL FRANKS. CUCCURESE, P.S.M. DAVID Is. LIJETHJE, P.S.M., PRINCIPAL CLINTON J. RA}IJES, P.E. GEORGE A. SIMONS, P.E., PRINCIPAL PATRICK S. WALTHER, P.E., PRINCIPAL MARVIN E. CARTER, P.S.M., Consultant to the Finn DEAN F. LUETHJE. P.E., ai.asa Consultant to the Firm "EXHIBIT 1" INDIAN RIVER COUNTY RFO No. 2018008 CONTINUING CONSULTING ENGINEERING SERVICES CARTER ASSOCIATES. INC. FEE SCHEDULE FEBRUARY 2018 Staff Tyne: Hourly Rates Engineer (Principal) $165.00 Engineer ,I $140.00 Engineer 1I $125.00 Engineer III $115.00 Engineer IV $105.00 Engineer V $ 95.00 CAD/GIS Tech I $115.00 CAD/GIS Tech II $110.00 CAUGIS Tech 111 $105.00 CAD/GIS Tech IV $ 95.00 CAD/GIS Tech V $ 85.00 Administrative Staff $ 60.00 Inspector $ 65.00 REIMBURSABLE EXPENSES: Postage, Express Mail, etc. Cost Blueprints/Blackline (24" x 36") $2.00/Each Color Prints (24"x36) $5.00/Bach Mileage IRS Standard Rate Photocopies: 8.5" x 11" 15¢/Each 8.5" x 14" 25¢/Each 11" x 17" 35¢/Each Note: These hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period be exercised. Serving Florida J:1Rate SchedulesllRC Engineering 2018-2021.doc Page I of I Since 191116 Smith MARCH 2018 — MARCH 2021 SCHEDULE OF HOURLY BILLING RATES CATEGORIES PROFESSIONAL SERVICES Senior Officer Senior Technical Expert Officer Associate Principal Senior Professional Professional II Professional I PROFESSIONAL SUPPORT SERVICES Senior Support Services: Staff Support Services FIELD SERVICES Senior Professional Professional PROJECT SUPPORT SERVICES Document Control Specialist $240 $235 $230 $215 $210 $175 $140 $120 $130 $95 $115 $90 $90 Subconsultants and direct expenses are not included in the hourly billing rates. All subconsultant and other direct project related expenses are subject to a minimum handling/administrative charge of 10 percent. Consultant reserves the right to adjust the Contract hourly billing rates beginning in April 2021 as negotiated with and agreed to by the County Administrator. RATES EFFECTIVE THROUGH MARCH 31, 2021 117 Coastal Waterways RATE SCHEDULE TITLE Principal Coastal Engineer Senior Coastal Engineer Project Manager Coastal Engineer I Senior Designer Senior Floodplain Manager Coastal Engineer II Senior GIS Specialist Designer Senior Technician Floodplain Manager Engineering Technician Inspector Drafting/Designer - CAD Clerical/Administrative REIMBURSABLE EXPENSES DIRECT REIMBURSABLE EXPENSES Plotting/Reproduction Copies - Cost Per Sheet Mileage - Cost Per Other Project Related Expenses HOURLY RATE $195 $155 $142 $121 $112 $104 $98 $98 $94 $85 $81 $81 $74 $65 $65 Cost x 1.1 $0.20 x 1.1 IRS Standard Mileage Rate Cost x 1.1 118 Subconsultant to Coastal Waterways: Oceanside Solutions RATE SCHEDULE $1,800/day TITLE HOURLY RATE Principal Hydrographic Surveyor $195 Project Manager $142 Project (Field) Engineer $120 Field Technician (Hydro Surveyor) $100 Senior Technician $85 Technician (Rodsman) $65 Drafting/Designer - CAD $65 Clerical/Administrative $65 EQUIPMENT RENTAL Scientific/Survey/Dive Vessel (38' Aluminum) $1,800/day Scientific/Survey/Dive Vessel (21' Aluminum) $1,200/day Single Beam Survey w/Vessel $3,800/day Multi Beam Survey w/Vessel $5,500/day Side Scan Sonar w/Vessel $4,500/day Oceanographic Current Meter (ADCP) $800/day Oceanographic Current Meter with wave (ADCP) $1,000/day Beach Profile Survey Crew $1,500/day Sieve Analysis w/Munsell Color (P.E. Signed and Sealed) $500/sample REIMBURSABLE EXPENSES DIRECT REIMBURSABLE EXPENSES Plotting/Reproduction Copies - Cost Per Sheet Mileage - Cost Per Mileage Towing Vessel- Cost Per Other Project Related Expenses Cost x 1.1 $0.20 x 1.1 IRS Standard Mileage Rate IRS Standard Mileage Rate +$0.17/mi. Cost x 1.1 119 Subconsultant to Coastal Waterways: ARDEA ENVIRONMENTAL CONSULTANTS, LLC Professional Hourly Rate Schedule Indian River County March 1, 2018 Principal $125/hour Project Manager $100/hour Senior Permit Specialist $100/hour Permit Specialist $ 85/hour Principal Scientist $125/hour Senior Scientist $100/hour Scientist $ 85/hour GIS/CAD $ 65/hour Field Technician $ 65/hour Administrative $ 65/hour Reimbursable Expenses Cost + 10% Mileage @ $0.54/mile A R D EA 120 i.(' Environmental Consultants GEOSYNTEC CONSULTANTS INDIAN RIVER COUNTY CONTINUING ENGINEERING SERVICES AGREEMENT 2018 RATE SCHEDULE CONFIDENTIAL Rate/Hour Staff Professional $120 Senior Staff Professional $140 Professional $160 Project Professional $185 Senior Professional $205 Principal $225 Senior Principal $240 Engineering Technician I $ 60 Engineering Technician II $ 70 Senior Engineering Technician I $ 75 Senior Engineering Technician 11 $ 80 Site Manager I $ 90 Site Manager H $100 Construction Manager I $110 Construction Manager H $120 Designer . $130 Senior Drafter/Senior CADD Operator $115 Drafter/CADD Operator/Artist $105 Project Administrator $ 65 Clerical $ 50 Direct Expenses At Cost Subcontract Services Cost plus 7% Technology/Communications Fee 3% of Professional Fees Specialized Computer Applications $15 per hour Personal Automobile (per mile) Current Gov't Rate Photocopies $0.12 per page Rates are provided on a confidential basis and are client and project specific. Rates are to remain static for the first term of the Agreement (through 3/xx/2021) Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. Proposed IRC 2018 Rates 121 JonesEdmunds� Integrity • Knowledge • Service Indian River County RFQ No. 2018008 Continuing Consulting Engineering Services Fee Schedule for Initial 3 -Year Contract Period Group Labor Category Project Officer / Senior Consultant Hourly $ Rate 250 Engineering / Science Senior Project Manager / Chief Engineer $ 225 Senior Engineer $ 215 Project Manager / Project Engineer $ 170 Senior Scientist $ 160 Project Scientist $ 150 Engineer or Scientist $ 130 Engineer Intern PhD / Designer $ 120 En ineer Intern or Associate Scientist $ 100 CADD Senior CADD Designer $ 115 CADD Designer $ 100 Senior CADD Technician $ 90 GIS Senior Database Administrator $ 165 Systems Analyst $ 160 Senior GIS Analyst or Programmer / Database Administrator $ 130 GIS Analyst or Programmer $ 100 Senior'GIS Technician $ 80 GIS Technician $ 70 Environmental Senior Field Technician Environmental $ 95 Environmental Data Analyst $ 90 Construction Senior Construction Administrator $ 155 Construction Administrator $ 120 Senior Field Representative Construction $ . 105 Field Representative Construction $ 85 Construction Project Coordinator $ 70 Administrative Senior Technical Editor $ 110 Senior Administrative Assistant $ 85 Administrative Assistant $ 65 These hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period be exercised. Subconsultants and other direct expenses are not included in the hourly billing rates. All subconsultant and other direct project related expenses are subject to a minimum handling/administrative charge of 10 percent. 122 800.237.1053 1 JONESEDMUNDS.COM JonesEdmundsl Integrity • Knowledge • Service Reimbursable Expense Schedule Color Copies 8-1/2111 and 8-1/2 x 14 11x17 Black and White Copies 8-1/2 x 11 and 8-1/2 x 14 11x17 KIP Plotter Mylars Office Supplies Project -specific office supplies Computer disks, tapes CPS Equipment RTK Unit (Survey Grade) Equipment rental Jones Edmunds vehicle Rental vehicle Personal vehicle mileage Other travel expenses in accordance with FS Chapter 112.061 Computer Services CARD GIS I-fYDR (Flydraulic Modeling) SKM .Power Subconsultant services Delivery Services Couriers and delivery services (INS, Fed>;..x) $0.50 page $0.75 page $0.05 page $0.10 page S0.125 square foot actual cost + 10% actual cost + 10% actual cost + 10% $5.00 hour 525.00 hour actual cost +10% $0.60 mile actual cost + 10% current IRS rate + 10% 512.50 hour $5.00 hour $7.50 hour 510.00 hour actual cost + 10% actual cost + 1096 123 800.237.1053 1 JONESEDMUNDS.COM Exhibit 1 — Hourly Rates Keith & Schnars Code Job Classification Billing Rate 72 Administrative Assistant $70.00 73 Associate 1 $100.00 74 Associate 2 $120.00 75 Senior Associate $140.00 76 Project Manager $160.00 77 Senior Project Manager $180.00 78 Director $200.00 79 Principal $225.00 42 2 Person Survey Crew $140.00 43 3 Person Survey Crew $180.00 44 Laser Scan/Specialty Survey Crew $350.00 45 CADD Technician $90.00 50 Expert Witness $350.00 124 Kimley>>> Horn EXHIBIT "1" KIMLEY-HORN AND ASSOCIATES, INC. FEBRUARY 2018 RFQ NO 2018008 — CONTINUING CONSULTING ENGINEERING SERVICES • UTILITY MINOR UTILITY MAJOR ROADWAY, TRAFFIC & TRANSPORTATION ENGINEERING & CONSULTING WATER RESOURCES/STORMWATER DESIGN ENVIRONMENTAL ENGINEERING THROUGH THE SOLID WASTE DISPOSAL DISTRICT (SWDD) SCHEDULE OF HOURLY RATES Effective February 13, 2018, the following rates are utilized in calculating invoices for services: Category Rate Principal $215.00 - $240.00 Senior Professional $175.00 - $230.00 Registered Professional $115.00 — $175.00 Professional 2 $95.00 — $145.00 Professional 1 $95.00 — $130.00 Designer $105.00 — $150.00 Sr. Support Staff $70.00 — $90.00 Support Staff $58.00 — $75.00 These hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period be exercised. EXHIBIT 12018 Hourly Rates MDM.DOCX 125 EXHIBIT A MARLIN ENGINEERING, INC. LOADED HOURLY RATES Indian River County RFQ No. 2018008 - Continuing Consulting Engineering Services Roadway, Traffic & Transportation Engineering & Consulting Prepared: February 28, 2018 CLASSIFICATION Loaded Labor Rate (per hour) Principal $200.00 Project Manager $180.00 Chief Engineer $175.00 Chief Planner _ $175.00 Senior Roadway Engineer $160.00 Senior Traffic Engineer _. $160.00 Senior Structural Engineer t $160.00 Senior Planner $130.00 Project Engineer $130.00 Traffic Engineer $110.00 Senior Designer $110.00 Engineering Intern $100.00 Designer $100.00 Planner $100.00 GIS Technician _ _ $90.00 CADD Technician _ $90.00 Senior Engineering Technician $85.00 Engineering Technician $75.00 Construction Inspector _ T $100.00 Senior Inspector $100.00 _ Utility Coordinator $100.00 Senior Surveyor & Mapper $165.0_0 Surveyor $110.00 Survey Technician _ $85.00 2 -Man Survey Crew (8 -Hour Day) $1,051.00 3 -Man Survey Crew (8 -Hour Day) $1,318.00 4 -Man Suryey Crew (8 -Hour Day) $1,584.00 Clerical $ 50.00 1804 N Dixie Hwy; West Palm Beach, FL 33407 • 561.229.0239 - www.marlinengineering.com 126 SUBCONSULTANTS LOADED LABOR RATES GCME, Inc. Classification _ Loaded Labor -Rate (per hour) Principal Engineer $225.00 Senior Engineer $195.00 Project Engineer $138.45 Engineer $93.75 Engineering Technician $78.00 CADD/Computer Technician $78.00 SSN Engineering, LLC Classification Loaded Labor Rate (per hour) Senior Engineer $150.00 Project Engineer $120.00 Engineering Technician $90.00 1804 N Dixie Hwy, West Palm Beach, FL 33407 • 561.229.0239 - www.marlinengineering.com 127AA CONSULTANT: Employee Category Principal /Professional Engineer Professional Engineer CONSULTANT'S BILLING RATE Masteller & Moler, Inc. Project Manager CAD Draftsperson/Designer Project Field Representation (Inspector) Administrative Reimbursables Hourly Billing Rate $ 175.00/hr. $ 150.00/hr. $ 125.00/h r. $ 100.00/hr. $ 90.00/hr. $ 70.00/h r. Materials Cost Sub -Consultants Cost + 10% Recording & Permit Fees Cost Mileage (prevailing rate) $ 0.545 / mile Reimbursable Expenses: Postage, Long Distance Cost Calls, Federal Express, etc. CD Blueprints (24" x 36) Photocopy (8.5" x 11") Photocopy (8.5" x 14") Photocopy (11" x 17") Note: $ 10.00 / ea. $0.333/SF=2.00ea. $ 0.25 / ea. $ 0.35 / ea. $ 0.50 / ea. These hourly billing rates will remain effective for the initial duration of this Agreement and may be renegotiated should an additional renewal period be exercised. 128 I=MBV ENGINEERING, INC. MOIA BOWLES VILLAMIZAR & ASSOCIATES www.mbveng.com CA #3728 EXHIBIT 1— HOURLY RATES February 28, 2018 Indian River County 1800 27111 Street Vero Beach, FL 32960 Subject: Professional Engineering Fees Current billing rates are as follows: Principal / Sr. Engineer 11 Sr. Engineer I Jr. Engineer Sr. Technician / Sr. Inspector Jr. Technician / Jr. Inspector Administrative II Administrative 1 Project Surveyor Two Man Field Crew Three Man Field Crew Sr. Technician Jr. Technician Sr. Autocad Technician Autocad Technician $175 Per Hour $150 Per Hour $130 Per Hour $115 Per Hour $ 90 Per Hour $ 80 Per Hour $ 60 Per Hour $150 Per Hour $140 Per Hour $210 Per Hour $115 Per Hour $ 90 Per Hour $ 95 Per Hour $ 80 Per Hour These hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period by exercised. If you should have any questions, please call. Sincerely, Aaron Bowles, P.E. Vice President AB/j b 1835 20th Street 1250 W. Eau Gallie Blvd., Suite L 806 Delaware Avenue Vero Beach, FL 32960 Melbourne, FL 39235 Ft. Pierce, FL 34950 772.569.0035 321.253.1510 772.468.905129 Fax: 772.778.3617 Fax: 321.253.091 1 Fax: 772.778.3617 Personnel Principal Project Manager/Engineer Design Tech Construction Manager Draftsman Inspector Clerical Exhibit 1 — Hourly Rate Schulke, Bittle & Stoddard, LLC for RFQ 2018008 Continuing Consulting Engineering Services Hourly Rate $200.00 $150.00 $120.00 $ 85.00 $ 85.00 $ 75.00 $ 60.00 These hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period be exercised. 130 ( V Stantec RATE AND FEE SCHEDULE FOR INDIAN RIVER COUNTY Effective Dates: April 17, 2018 through March 31, 2021 1. Personnel (Hourly Rates, inclusive of Overhead and Profit): Stantec Classification Technical Classification Minimum Rate $ Maximum Rate $ Senior Principal Senior Principal Engineer/Scientist 185 210 Principal Senior Project Manager/Engineer/Scientist 155 185 Senior Associate Professional Project Manager/Engineer/Scientist 145 165 Associate Engineer/Scientist (Level 2) 105 135 Associate Engineer/Scientist (Level 1) 85 115 Technician CAD/GIS/Technician 75 98 Admin Support Staff 65 85 2. Reimbursable and Direct Expense: Item Charge Item Charge Postage & Shipping Actual Cost Commercial Air Cost Travel(Coach)Actual Telephone (Long Distance) Actual Cost Vehicle Travel $0.54/mile Allowance * Reproduction Vehicle Rental & (Photocopy) $0.15/Page Gas * Actual Cost 81/2"x 11" 81/2" x 14" $0.20/Page Lodging (Per Person) Actual Cost or NTE ***$150 11" x 14" $0.35/Page Tolls Actual Cost Reproduction Meals (Blue/White Prints) $0.20/Sq. Ft. Breakfast: $13.00 Printing & Binding Actual Cost Lunch: $15.00 Mylar Sheets Actual Cost Dinner: $31.00 Direct Expenses Actual Cost Subconsultants Cost Plus 5% *Note: Choose one -Vehicle Travel Allowance OR Vehicle Rental & Gas. ** Note: In accordance with the GSA M&IE schedule for Travel utilizing the 'Indian River County, FL' rates. *** Note: NTE indicates 'Not to Exceed'. 131 Exhibit 1 Tetra Tech, Inc. Indian River County Professional Services Hourly Rate Fee Schedule Effective October 1, 2017, through September 30, 202011} "IThese hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period be exercised. 132 Direct Labor Raw labor Rates Raw tabor Rates x Multiplier Rate Position/Titles Minimum Maximum Multiplier Minimum Maximum Project Management Sr Project Manager $ 52.00 $ 80.00 3.0 $ 156.00 $ 240.00 Project Manager $ 41.00 $ 68,00 3.0 S 123.00 $ 204.00 Engineers Principal Engineer $ 70.00 $ 99.00 3.0 S 210.00 $ 297.00 5r. Engineer $ 50.00 $ 79.00 3.0 $ 150.00 $ 237.00 Engineer V $ 39.00 $ 61.00 3.0 $ 117.00 $ 183.00 Engineer IV $ 32.00 $ 49.00 3.0 $ 96.00 $ 147.00 Engineer III $ 26.00 $ 40.00 3.0 $ 78.00 $ 120.00 Engineer II $ 24.00 $ 34,00 3.0 $ 72.00 $ 102.00 Engineer 1 $ 22.00 $ 29.00 3.0 $ 66.00 $ 87.00 Engineering Technician $ 12.00 $ 22.00 3.0 $ 36.00 $ 66.00 Scientists Scientist V1 $ 45.00 $ 71.00 3.0 $ 135.00 $ 213.00 Scientist V $ 31.00 $ 57.00 3.0 $ 93.00 $ 171.00 Scientist IV $ 27.00 $ 38.00 3.0 $ 81.00 $ 114.00 Scientist III $ 24.00 $ 30.00 3.0 $ 72.00 $ 90.00 Scientist II $ 20.00 $ 26.00 3.0 $ 60.00 $ 78.00 Scientist I $ 19.00 $ 23.00 3.0 $ 57.00 $ 69.00 Design Professionals Sr CAD/Eng Designer it $ 39.00 $ 52.00 3.0 $ 117.00 $ 156.00 Sr CAD/Eng Designer $ 26.00 $ 40.00 3.0 $ 78.00 $ 120.OD CAD/EnglneeringDesigner ill $ 24.00 $ 33.00 3.0 $ 72.00 $ 99.00 CAD/EnglneeringDesigner 11 $ 18.00 $ 24.00 3.0 $ S4.00 $ 72.00 CAD/Engineering Designer $ 16.00 $ 21.00 3.0 $ 48.00 $ 63.00 Surveyors Sr Land Surveyor $ 41.00 S 50.00 3.0 $ 123.00 $ 150.00 Land Surveyor $ 28.00 $ 40.00 3.0 $ 84.00 $ 120.00 Survey Crew Chief $ 24.00 S 38.00 3.0 $ 72.00 $ 114.00 Survey Tech $ 17.00 $ 30.00 3.0 $ 51.00 $ 90.00 Architects Architectural Program Mgr $ 65.00 $ 85.00 3.0 $ 195.00 $ 255.00 Sr Architect $ SS.00 $ 75.00 3.0 $ 165.00 $ 225.00 Architect $ 35.00 $ 55.00 3.0 $ 105.00 $ 165.00 Architectural Designer $ 17.00 $ 35.00 3.0 $ 51.00 $ 105.00 Construction Professionals Construction Project Rep $ 22.00 $ 42.00 3.0 $ 66.00 $ 126.00 Construction Manager II $ 50.00 $ 70.00 3.0 $ 150.00 $ 210.00 Construction Manager 1 $ 38.00 $ 54.00 3.0 $ 114.00 $ 162.00 Construction Administrator $ 23.00 $ 39.00 _ 3.0 $ 69.00 $ 117.00 GfSAnalysts Sr Analyst $ 30.00 $ 65.00 3.0 $ 90.00 $ 195.00 Project Analyst II $ 24.00 $ 40.00 3.0 $ 72.00 $ 120.00 Project Analyst 1 $ 18.00 $ 28.00 3.0 $ 54.00 $ 84.00 Project Adminisiradon Sr Project Administrator $ 27.00 $ 3S.00 3.0 $ 81.00 $ 105.00 Project Administrator $ 15.00 $ 32.00 3.0 $ 45.00 $ 96.00 Project Assistant $ 12.00 $ 22.00 3.0 S 36.00 $ 66.00 Contract Administrator $ 25.00 $ 36.00 3.0 $ 75.00 $ 108.00 Subconsultdnt Cost + 1096 Reimbursable Expenses Engineer's Reimbursable Travel/Mileage At Cost Other Direct Costs At Cost "IThese hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should an additional renewal period be exercised. 132 Q�WRMA WATER RESOURCES I ENGINEERING Water Resources Management Associates, Inc. Indian River County RFQ No. 2018008 Water Resources/Stormwater Design Hourly Rate Schedule Principal Engineer (PE) $ 160.00 Senior Project Manager (PE) $ 125.00 Senior Engineer (PE) $ 115.00 Associate Engineer / Project Manager (PE) $ 110.00 Staff Engineer (EI) $ 85.00 Senior Scientist / Project Manager $ 125.00 Senior Scientist / Analyst $ 110.00 Senior GIS Analyst $ 95.00 Staff GIS Analyst $ 80.00 Hydrogeologist $ 120.00 Expert Witness (PE) $ 160.00 Engineering Design / CADD Technician $ 65.00 Field Representative $ 80.00 Administrative Assistant $ 65.00 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. 3477 SW Palm City School Ave, Suite C I Palm City, FL 34990 1772.266.4799 o 1772.600.7817 f I www.wrmaeng.cor133 OWRMA WATER RESOURCES I ENGINEERING INDIAN RIVER COUNTY RFP NO. 2018008 CONTINUING ENGINEERING FOR INDIAN RIVER COUNTY WATER RESOURCES/STORMWATER DESIGN DISCIPLINE SUB -CONSULTANT UNIT RATES FOR: MORGAN & EKLUND, INC. (SURVEYING SERVICES) TERRACON (GEOTECHNICAL SERVICES) WATER RESOURCES MANAGEMENT ASSOCIATES, INC. 3477 SW Palm City School Ave, Suite C I Palm City, FL 34990 1772.266.4799 o 1772.600.7817 f I www.wrmaeng.co434 M &E Morgan & Eklund, Inc. 4909 US Highway 1 Phone: 772-3BB-5384 Vero Beach, Florida 32967 Fax: 772-3BB-3165 Fee Schedule for Indian River County 2018008 Office Personnel: Chief Surveyor/PSM $120/hr. Project Surveyor/Manager/PSM $95/hr. Field Operations Supervisor $75/hr. Senior Survey Computer Technician (CAD/ Processing) $75/hr. Survey Technician (CAD / Processing) $65/hr. Geodetic Processing $85/hr Administrative Assistant Research — Clerical $40/hr. Field Personnel: Su ervisor $50/hr. Three Man Survey Crew $125/hr. Two Man Survey_ Crew $95/hr. Three Man GPS Crew RTK/GPS) $165/hr. Two Man GPS Crew (RTK/GPS) $135/hr. GIS Data Collection (DGPS with Data Collector $130/hr. Specialized Survey Equipment: 26' Parker Survey Boat $450/day Leica NA 3003 Digital Level $55/day Additional GPS Receivers $200 per receiver per day Trimble DGPS $300/day Digital Fathometer $85/day Motion Compensator $200/day Hypack Navigation Software & Computer $50/day Submersible Tide Gauge $50/day Polaris 6 WD Beach Vehicle $75/day 135 Geotechnical Engineering Services Fee Schedule I. SOIL & AGGREGATE TESTING A. Sieve Analysis of Fine and Coarse Aggregates $80.00/test B. Particle -Size Analysis of Soil (Hydrometer) $120.00/test C. Percent Finer than the U.S. No.200 Sieve $60.00/test D. Atterberg Limits $90.00/test E. Organic Content of Soils (T267) $50.00/test F. Moisture Content $15.00/test G. Permeability of Granular Soils (Constant Head) $200.00/test H. FIELD EXPLORATION WORK A. Standard Penetration Test and Split -barrel Sampling of Soils 0'- 50': $13.00/foot 50'— 75': $15.00/foot 75'- 100': $20.00/foot B. Continuous Flight or Hollow -Stem Auger Borings 0'-50': $13.00/foot C. Mobilization/demobilization of Truck -Mounted Drill Rig $500.00/event D. SFWMD Constant/Falling Head Field Permeability Tests $400.00/test E. Casing Installation (up to 4" ID) 0'- 50': $7.00/foot 50'— 75': $9.00/foot 75'— 100': $9.00/foot F. Grout Seal Boreholes 0'- 50': $5.00/foot 50'- 75': $6.00/foot 75'— 100': $7.00/foot Terracon Consultants, Inc. 645 NW Enterprise Drive, Suite 107 Port St. Lucie, Florida P [772] 343-9787 F [772] 343-9404 terracon.com I I I -q i M7871 Geotechnical Engineering Services Fee Schedule G. Cone Penetration Sounding $13.00/foot H. Rock Coring (HQ Barrel) 0' — 50': $32.00/foot 50' — 75': $34.00/foot 75' — 100': $36.00/foot I. Thin -Walled Tube Samples $120.00/each J. Groundwater Measurement and Sampling 1. Shallow Groundwater Monitoring Well (less than 12 feet) $30.00/lf 2. Groundwater Monitoring Wells (2" diameter) 0 — 25 ft depths $35.00/lf 25 — 50 ft depths $38.00/lf 50 — 75 ft depths $45.00/lf 75 — 100 ft depths $55.00/lf 3. Locking Protection Assembly (Riser) $320.00/each 4. Locking Protection Assembly (flush mounted) $320.00/each 5. Clear/Develop Wells for Sampling $170.00/hour K. Double -Ring Infiltration Test $550.00/test L. Drill Rig/Crew (2 -man) Stand-by $180.00/hour III. EQUIPMENT USE CHARGES A. Coring Equipment $140.00/day Terracon Consultants, Inc. 645 NW Enterprise Drive, Suite 107 Port St. Lucie, Florida P [772] 343-9787 F [772] 343-9404 terracon.com Irerracon Geotechnical Engineering Services Fee Schedule IV. ENGINEERING SERVICES A. Engineering Technician B. Senior Engineering Technian C. Administrative/Clerical/Word Processing D. CADD Technician E. Staff Engineer F. Project Engineer G. Principal Engineer $60.00/hour $70.00/hour $55.00/hour $75.00/hour $85.00/hour $135.00/hour $175.00/hour Terracon Consultants, Inc. 645 NW Enterprise Drive, Suite 107 Port St. Lucie, Florida P [772] 343-9787 F [772] 343-9404 terracon.com INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 5, 2018 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Final Ranking of Contractors and Recommendation of Award of RFP 2018036 — Dock Replacement at Lost Tree Island Conservation Area —Joe Earman Island BACKGROUND: On behalf of the Parks Division, Requests for Proposals (RFPs) were solicited for work on the Lost Tree Islands Conservation Area, which is a group of islands located in the Indian River Lagoon, approximately 1 -mile north of the Merrill Barber Bridge (S.R. 60), in Vero Beach, Florida. The work consists of replacement of the dock on Joe Earman Island, which was damaged during Hurricane Irma. RFP RESULTS: Advertising Date: January 28, 2018 RFP Opening Date: March 9, 2018 DemandStar Broadcast to: 412 Subscribers RFP Documents Requested by: 27 Firms Replies: 3 Firms ANALYSIS: A selection committee comprised of Beth Powell, Conservation Lands Manager, William Johnson, P.E., Roadway Production Manager, and Steven Hitt, Senior Environmental Planner independently evaluated and scored the received proposals in accordance with the Purchasing Manual. These scores were compiled by the committee and an overall initial ranking of firms developed. The committee determined no interviews were necessary and declared the initial ranking as final: Proposing Firm Location 1. Summerlin's Marine Construction Fort Pierce 2. Underwater Engineering Services, Inc. (UESI) Fort Pierce 3. Indian River Docks, LLC Sebastian 139 CONSENT The committee's rankings are shown below. FUNDING: Project cost was anticipated to be in the range of $20,000-$25,000. The price proposed by Summerlin's Marine Construction is $16,400.00. Funding in that amount is available in the Optional Sales Tax/Parks/Construction Program/Conservation Area Improvements account 31521072-066510-17022. Indian River County will submit incurred expenses to FEMA for reimbursement of project costs. RECOMMENDATION: Staff recommends the Board approve the committee's final ranking of firms, award the work to Summerlin's Marine Construction and authorize the Chairman to execute the sample agreement after approval by the County Attorney as to form and legal sufficiency. Attachment: Sample Agreement For April 17, 2018 Agenda 140 Y V O L H _ Committee Member = W ' UJ SH 3 1 2 WJ 3 2 1 BP 2 1 2 Overall Rank 3 1 2 FUNDING: Project cost was anticipated to be in the range of $20,000-$25,000. The price proposed by Summerlin's Marine Construction is $16,400.00. Funding in that amount is available in the Optional Sales Tax/Parks/Construction Program/Conservation Area Improvements account 31521072-066510-17022. Indian River County will submit incurred expenses to FEMA for reimbursement of project costs. RECOMMENDATION: Staff recommends the Board approve the committee's final ranking of firms, award the work to Summerlin's Marine Construction and authorize the Chairman to execute the sample agreement after approval by the County Attorney as to form and legal sufficiency. Attachment: Sample Agreement For April 17, 2018 Agenda 140 Sample Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and Summerlin's Marine Construction (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1- WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Dock. Replacement at Lost Tree Island Conservation Area —Joe Earman Island ARTICLE 2 - THE PROJECT The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: Dock Replacement at Lost Tree Island Conservation Area —Joe Earman Island RFP Number: 2018036 Project Address: Joe Earman Island in the Indian River Lagoon, approximately 1 mile north of the Merrill Barber Bridge (S.R. 60), in Vero Beach, Florida ARTICLE 3 - CONTRACT TIMES 3.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the specifications are of the essence of the Agreement. 3.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be completed and ready for final payment on or before the 901h day after the date when the Contract Times commence to run. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in paragraph 4.01.6, below: A. For all Work, at the prices stated in CONTRACTOR's Price Proposal Form, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents: Numerical Amount: $16,400.00 Page 1 of 9 141 Written Amount: Sixteen thousand four hundred dollars and zero cents ARTICLE 5 - PAYMENT PROCEDURES 5.01 Method of Payment Owner shall make only one payment for the entire amount of the contract when the work has been completed. Upon a determination of satisfactory completion, the COUNTY Project Manager will authorize payment to be made. All payments for services shall be made to the CONTRACTOR by the COUNTY in accordance with the Local Government Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). ARTICLE 6 - INDEMNIFICATION 6.01 CONTRACTOR shall indemnify and hold harmless the OWNER, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of the Work. ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS 7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Request for Proposals documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. Page 2 of 9 142 F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 8 - CONTRACT DOCUMENTS 8.01 Contents A. The Contract Documents consist of the following: (1) This Agreement (pages 1 to 9 inclusive); (2) Notice to Proceed (3) Certificate(s) of Liability Insurance (4) Request for Proposals 2018036 (5) Addendum 1 (6) CONTRACTOR'S submitted Proposal (7) Price Proposal form (pages 11 to 12 of 26) (8) Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 13 to 14 of 26); (9) The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s). Page 3 of 9 143 ARTICLE 9 - MISCELLANEOUS 9.01 Terms A. Terms used in this Agreement will have the meanings indicated in the Request for Proposals. 9.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Agreement will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 9.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9.05 Venue A. This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court forthe Southern District of Florida. 9.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. Page 4 of 9 144 (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords@ircgov.com Indian River County Office of the County Attorney 180127th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. ARTICLE 10 — FEDERAL CLAUSES 10.01 OWNER and CONTRACTOR will adhere to the following, as applicable to this work: A. Equal Employment Opportunity. During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. Page 5 of 9 145 (3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. B. Energy Policy and Conservation Act — The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. C. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by Indian River County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to OWNER, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may Page 6 of 9 146 arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. D. Procurement of Recycled/Recovered Materials: (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired— (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines we b site, http://www.epa.gov/cpg1. The list of EPA -designate items is available at http://www.epa.gov/cpg/products.htm. E. Access to Records The following access to records requirements apply to this contract: (1) The contractor agrees to provide Indian River County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. F. DHS Seal, Logo, and Flags: The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval. G. Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. H. No Obligation by Federal Government: he Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. I. Program Fraud and False or Fraudulent Statements or Related Acts: The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract. J. AFFIRMATIVE STEPS: CONTRACTOR shall take the following affirmative steps to ensure minority business, women's business enterprises and labor surplus area firms are used when possible: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists. (2) Ensuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources. (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises. Page 7 of 9 147 (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises. (5) Using the services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. Article 11: TERMINATION OF CONTRACT A. The occurrence of any of the following shall constitute a default by CONTRACTOR and shall provide the OWNER with a right to terminate this Contract in accordance with this Article, in addition to pursuing any other remedies which the OWNER may have under this Contract or under law: (1) if in the OWNER's opinion CONTRACTOR is improperly performing work or violating any provision(s) of the Contract Documents; (2) if CONTRACTOR neglects or refuses to correct defective work or replace defective parts or equipment, as directed by the Engineer pursuant to an inspection; (3) if in the OWNER's opinion CONTRACTOR's work is being unnecessarily delayed and will not be finished within the prescribed time; (4) if CONTRACTOR assigns this Contract or any money accruing thereon or approved thereon; or (5) if CONTRACTOR abandons the work, is adjudged bankrupt, or if he makes a general assignment for the benefit of his creditors, or if a trustee or receiver is appointed for CONTRACTOR or for any of his property. B. OWNER shall, before terminating the Contract for any of the foregoing reasons, notify CONTRACTOR in writing of the grounds for termination and provide CONTRACTOR with ten (10) calendar days to cure the default to the reasonable satisfaction of the OWNER. C. If the CONTRACTOR fails to correct or cure within the time provided in the preceding Sub -Article B, OWNER may terminate this Contract by notifying CONTRACTOR in writing. Upon receiving such notification, CONTRACTOR shall immediately cease all work hereunder and shall forfeit anyfurther right to possess or occupy the site or any materials thereon; provided, however, that the OWNER may authorize CONTRACTOR to restore any work sites. D. The CONTRACTOR shall be liable for: (1) any new cost incurred by the OWNER in soliciting bids or proposals for and letting a new contract; and (2) the difference between the cost of completing the new contract and the cost of completing this Contract; (3) any court costs and attorney's fees associated with any lawsuit undertaken by OWNER to enforce its rights herein. E. TERMINATION FOR CONVENIENCE: OWNER may at anytime and for any reason terminate CONTRACTOR's services and work for OWNER's convenience. Upon receipt of notice of such termination CONTRACTOR shall, unless the notice directs otherwise, immediately discontinue the work and immediately cease ordering of any materials, labor, equipment, facilities, or supplies in connection with the performance of this Contract. Upon such termination Contractor shall be entitled to payment only as follows: (1) the actual cost of the work completed in conformity with this Contract and the specifications; plus, (2) such other costs actually incurred by CONTRACTOR as are permitted by the prime contract and approved by the OWNER. Page 8 of 9 148 Contractor shall not be entitled to any other claim for compensation or damages against the County in the event of such termination. IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 20_ (the date the Agreement is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: INDIAN RIVER COUNTY By: Peter D. O'Bryan, Chairman By: Jason E. Brown, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Designated Representative: Name: Beth Powell Title: Conservation Lands Manager Address: 550077 th Street, Vero Beach, FL 32967 Phone: (772) 226-1873 Email: bpowell@ircgov.com Page 9 of 9 CONTRACTOR: By: Summerlin's Marine Construction (CORPORATE SEAL) Attest Address for giving notices: License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Email: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) 149 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: James W. Ennis, P.E. PMP, County Engineer SUBJECT: Authorizing Resolution to Delegate Signature Authority for Permit Applications to Various Agencies DATE: April 10, 2018 DESCRIPTION AND CONDITIONS In developing and implementing improvement projects for the County, the Public Works Department is required to submit permit applications to various agencies. Staff requests the Board of County Commissioners approve an Authorizing Resolution to delegate signature authority to the Public Works Director, Assistant Public Works Director, County Engineer, Roadway Production Manager, Stormwater Engineer and Natural Resources Manager for permit applications to various agencies, including but not limited to: Florida Department of Environmental Protection (FDEP), Indian River Farms Water Control District (IRFWCD), St. Johns River Water Management District (SJRWMD), Florida Department of Transportation (FDOT), City of Vero Beach, City of Sebastian, United States Army Corps of Engineers (USACOE), Florida East Coast Railway, LLC (FEC) and United States Coast Guard (USCG). FUNDING Funding sources for permitting will vary, depending on the type of project and the associated account. RECOMMENDATIONS Staff recommends the Authorizing Resolution be approved for the Chairman's signature delegating signature authority for various agency permit submittals to the Public Works Director, Assistant Public Works Director, County Engineer, Roadway Production Manager, Stormwater Engineer and Natural Resources Manager. ATTACHMENT Authorizing Resolution APPROVED AGENDA ITEM FOR APRIL 17, 2018 150 C:\Users\lcgistar\AppData\Local\Temp\BCL Technologics\easyPDF 8\@BCL@FCODE86C\@BCL@FCODE86C.doe RESOLUTION NO. 2018 - RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA AUTHORIZING THE BOARD TO DELEGATE SPECIFIC SIGNATURE AUTHORITY FOR VARIOUS AGENCY PERMIT APPLICATIONS TO THE INDIAN RIVER COUNTY PUBLIC WORKS DIRECTOR, ASSISTANT PUBLIC WORKS DIRECTOR, COUNTY ENGINEER, ROADWAY PRODUCTION MANAGER, STORMWATER ENGINEER AND NATURAL RESOURCES MANAGER. WHEREAS, the Indian River County Public Works Department is currently developing and implementing various improvement projects throughout the County, and WHEREAS, Indian River County is required to submit permit applications to various agencies, including but not limited to: Florida Department of Environmental Protection (FDEP), Indian River Farms Water Control District (IRFWCD), St. Johns ' River Water Management District (SJRWMD), Florida Department of Transportation (FDOT), City of Vero Beach, City of Sebastian, United States Army Corps of Engineers (USACOE), Florida East Coast Railway, LLC (FEC) and United States Coast Guard (USCG) for various improvement projects; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The Board hereby delegates to the Public Works Director, Assistant Public Works Director, County Engineer, Roadway Production Manager, Stormwater Engineer and Natural Resources Manager its authority to have signature authority for permit submittals to various agencies, including but not limited to: Florida Department of Environmental Protection (FDEP), Indian River Farms Water Control District (IRFWCD), St. Johns River Water Management District (SJRWMD), Florida Department of Transportation (FDOT), City of Vero Beach, City of Sebastian, United States Army Corps of Engineers (USACOE), Florida East Coast Railway, LLC (FEC) and United States Coast Guard (USCG) for various improvement projects. 2. The Chairman is authorized to execute this resolution providing specific signature authority. 3. This Resolution shall be in full force and effect upon final passage. The foregoing resolution was offered by Commissioner adoption. The motion was seconded by Commissioner put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice -Chairman Bob Solari Commissioner Joseph E. Flescher Commissioner Susan Adams Commissioner Tim Zorc who moved its and, upon being 1 151 RESOLUTION NO. 2018 - The Chairman thereupon declared the resolution passed and adopted this day of , 2018. Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to Form and Legal Sufficiency William K. DeBraal, Deputy County Attorney BOARD OF COUNTY COMMISSSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Peter D. O'Bryan, Chairman 2 152 Indian River County Sheriff's Office April 10, 2018 The Honorable Peter D. O'Bryan Indian River Board of County Commissioners 1801 27'h Street Vero Beach, FL 32960-3388 Re: Forfeiture Trust Fund Dear Chairman O'Bryan: Florida Statute 932.7055, the Florida Contraband Forfeiture Act, provides that proceeds and interest earned from the forfeiture of real or personal property shall be used for providing additional equipment and may not be used to meet normal operating expenses of the law enforcement agency. These funds are the direct result of our deputies' diligent law enforcement efforts and are derived mainly from drug related offenses. None of the funds are derived from county tax dollars. Additionally, the statute requires that no less than 25% of forfeiture proceeds within a fiscal year must be expended or donated to support the operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer programs. The law enforcement agency has the discretion to determine which progam(s) will receive the designated proceeds. Pursuant to the above statute, I am requesting that $97,814 from our Law Enforcement Trust Fund be used to purchase equipment and support the programs and agencies listed below: $80,714.00 to be used for the purchase of additional Active Shooter equipment for Law Enforcement and Corrections. $4,000.00 will be used to support the Executive Roundtable of Indian River County. Inc. Their mission is to identify solutions that will protect and enhance the lives of Indian River County children, individuals, families, and seniors. $1,000.00 will be donated to the 2-1-1 Palm Beach/Treasure Coast agency. This multi -program agency assists people in need by providing information, referral, crisis intervention, and community education. This agency assists in reducing our 9-1-1 call volume. $1,600.00 will be used to support Crime Stoppers of the Treasure Coast to help solve crimes. Approximately 22% of all tips result in arrests. Currently, many leads are being investigated. 4055 41st Avenue • Vero Beach, FL 32960 • (772) 569-6700 • www.iresheriff.org 2G@`153 The Honorable Peter D. O'Bryan, Chairman April 10, 2018 Page 2 $1,000.00 will go to A Child is Missing to support their high-speed telephone alert system. This alert system is initiated within Indian River County when a child is reported missing. $5,000.00 will go to the Mental Health Collaborative. Their mission is to establish a continuation of care for mental health. Their goal is to increase access, decrease duplication and facilitate community wide support of mental health issues. $1,000.00 will be used to support the annual Florida Missing Children's Day ceremony. This statewide ceremony honors police officers and civilians that have assisted in missing children cases and raises statewide awareness to help prevent abduction and sexual exploitation. $1,000.00 will be donated to Childcare Resources of Indian River County. Their mission is to ensure the availability and affordability of high quality early childhood and family support programs for children of income eligible working families in Indian River County. $2,500.00 will go to the Pastoral Association of Indian River County. The Pastoral Association works within the community to provide guidance to address community issues. It has a relationship with the Sheriff s Office as well as clergy within the community. Please place this item under Constitutional Officers for the April 17, 2018 board agenda. If you have any questions or require additional information, please contact me at 978-6404. Thank you for your consideration. Sincerely, �l Deryl Loar, Sheriff DL:nmj cc: Jason E. Brown, County Administrator Mike Smykowski, Budget Director Kelly Goodwin, Comptroller 154 Leslie R. Swan Supervisor of Elections Indian River County April 11, 2018 The Honorable Peter O'Bryan, Chairman Board of County Commissioners Indian River County 180027 th Street, Building A Vero Beach, FL 32960 Dear Chairman O'Bryan: Cybersecurity is a serious threat for elections officials which cannot be taken lightly. The Center for Internet Security®(CIS°), through the Multi -State Information Sharing & Analysis Center® (MS-ISACO) is offering network security monitoring services through a solution referred to as Albert. Albert provides network security alerts for both traditional and advanced network threats, helping organizations identify malicious activity. This cost-effective Intrusion Detection System uses open source software combined with the expertise of the MS-1SAC 247 Security Operations Center to provide enhanced monitoring capabilities and notifications of malicious activity. The recently adopted State of Florida budget, which goes into effect July 1, 2018, provides counties a reimbursement grant to purchase the Albert server. The purchase price of the server and components is $8,607.23, plus a one-time initiation fee of $900. The monthly monitoring fee is $620. The reimbursable grant includes the Albert server, initiation fee, and first 12 months of monitoring - total State reimbursable funds are $16,947.23. My intention is to purchase and install the Albert server in the next 30 days. 43 5 43rd f�_�er�-u Vern Reach FT_,329h7 .) _(�ffirP .(77 1 ?.?A-1440 I FaY•-(72)]22()_5267 Page Two (2) April 11, 2018 Secretary of State Ken Detznar informed all Supervisor of Elections during o recent conference call that the reimbursement funds would be available beginning on July 1, 2018, with checks mailed within 30 days. Upon receipt of the reimbursement grant funds, | am requesting to have these funds rolled back into the Supervisor of Elections 2017/2018 budget. Albert is an invaluable tool to help prevent a malicious attack on our election system. Leslie R. Swan Supervisor of Elections Enclosures / 156 Confidence in the Connected VVorld CC, ! center fmuri0ternet Securitym N�� ~�� N��K��^0��~��N�&N�0 ��N[ 0�� n��U�� p��m��'�� (Albert) The Center for Internet Security" (]SO),through the Multi -State Information Sharing & Analysis Center' UN5-|SAC1offers network security monitoring services through asolution referred toasAlbert. This service bavailable toV.5.State, Local, Tribal, and Territorial governments. Albert provides network security alerts for both traditional and advanced network threats, helping organizations identify malicious activity. This cost-effective Intrusion Detection System (IDS)uses open source software combined with the expertise of the yWS-|S4I24u7 Security Operations Center (SOC) to provideenhanced monitoring capabilities and notifications mfmalicious activity. MS-ISAC- - MuN-StateInformatiom Sharing & Analysis {enter° For Questions: 518.880.0699 How Does Albert Work? Albert leverages a high-performance IDS engine for the identification and reporting of malicious events. It also monitors raw network packets and converts data into a netflow format for efficient storage and analysis ofhistorical data. The basic lifecycle «fmmAlbert event isasfollows: | �gnam/ �ns ~ � Aie�gene'�ed ,.^�� conducted | �~� Eventnobfiedan*em | semtoZ4x7SOc mz4/SOC \ ^ | ! / Detection & Monitoring An IDS is only as effective asthesignature set running on it. The Albert solution utilizes a unique and targeted signature set to ensure sensors rapidly recognize and alert on potentially malicious traffic occurring pnthe network. , MS-ISAC utilizes four main sources of signatures. 1. Commercial signatures that are optimal for detecting standard malware and crimeware 2.Advanced Persistent Threat (APT)indicators 3. Signatures developed in-house from indicators of compromiseidentified through forensicanalysis conducted onhundreds ufcyber incidents handled bythe K8S-|5AC Computer Emergency Response Team (CERT) 4. MBSAC research and open source reporting Alerts & Reporting Nologs ordata reside onthe sensor. All data collected is compressed, encrypted, and sentto the M5-ISAi: every few minutes for analysis. As alerts are analyzed and verified as actionable, event notifications are sent to your organization in accordance with pre -established escalation procedures. Notifications include which IP addresses are affected, the identified issues, mitigation recommendations, and an attachment containing all traffic associated with the event. Additionally, your organization may utilize the MS-ISAC API service to programmatically ingest event notifications and associated logs. Our 247 SOC is always available to answer questions and provide any assistance as needed. A comprehensive monthly activityrepor is made available, summarizingthe malicious activity Network Security Monitoring (Albert) What is Netflow and How is it Used? A netflow record is a summary of a data exchange between two systems. it's based on seven distinct characteristics: 1. Source IP 2. Destination IP 3. Source port 4. Destination port 5. TCP flags 6. Number of bytes of traffic sent and received ?. Timestamp information (start, end, and duration of connection) Traditional network security monitoring services alert on malicious activity from the time a signature is deployed, going forward. However, by leveraging netflow logs, data can be reviewed retroactively to improve the ability to search for malicious activity. This allows previous network activity to be searched for specific threats reported by partners, as well as further investigation of any major concerns identified in the network environment. Please reach out to our 240 SOC to request a netflow query. Sensor Details The Albert service utilizes commodity hardware to help provide a robust offering at a low cost. Typically, this can be run on a 1 U server (or a VM for smaller installations). We recommend supplying an Albert sensor with network traffic by way of a network tap or data aggregator (such as a gigamon) if your infrastructure already supports these options. For smaller <1Gb networks, a span port off a router or switch will work well. Please contact CIS Services for assistance with sizing your hardware. Management Monitoring, as well as full management of the sensor, is handled by the MS-ISAC. This includes maintaining the operating system, IDS engine, netflow tools, and signature sets. We will work with your organisation to make signature modifications upon request. We can also collaborate with you to write custom signatures to detect specific types of malicious activity on your network. Pricing Pricing is based on average Internet connection utilization. A one-time initiation fee per sensor applies. To find out more about network security monitoring, contact us today at services@dsecurity.org. Average Internet Utilization Monthly Fee (USD) Up to 100Mbps $620 >100Mbps -1Gbps $940 >1Gbps $1,460 cx. i� • Rx 6 a 1 COMPREHENSIVE ANNUAL FINANCIAL REPORT Prepared by the Finance Department of the Clerk of the Circuit Court and Comptroller April 17, 2018 _ '`:�`• - ._�' .� r�,Y - 1� _ .-ice" •,� .... , g;-_. Audit Completion • County's annual audit by Rehmann Robson CPA audit firm completed March 14, 2018. • Unmodified "clean" opinion on County and Officers. • No findings or written comments for the Board and Constitutional officers. • Includes audit of all governmental and enterprise funds, internal controls, grant and bond compliance County Overview • The County -level financial statements (located in the Financial Section of the CAFR) include the BOCC- and all five constitutional officers. • Individual statements are included in the Auditor General section of the CAFR. Board of County Commissioners County Level Financial Statements Clerk of - Court and Comatroller Property Appraiser Sheriff Supervisor of Elections Tax Collector County Net Position (in millions) Indian River County Net Position (In Minions) Net position: Net investment in capital assets Governmental Business -type 739.8 Restricted 150.1 Activities Activities Total Unrestricted (1.3) 2017 2016 2017 2016 2017 2016 Current and other assets $ 257.7 S 236.2 S 134.9 S 125.6 S 392.6 S 361.8 Capital assets 564.4 559.3 222.8 230.5 787.2 789.8 Total assets 822.1 795.5 357.7 356.1 1,179.8 1„151.6 Deferred outflows of resources 54.4 43.9 4.7 3.9 59.1 47.8 Other liabilities 132.9 114.7 16.1 13.8 149.0 128.5 Long-term liabilities 43.7 48.5 37.0 39.1 80.7 87.6 Total liabilities 176.6 163.2 53.1 52.9 229.7 216.1 Deferred inflows of resources 8.2 4.8 0.5 0.3 8.7 5.1 Net position: Net investment in capital assets 542.9 533.3 201.8 206.5 744.7 739.8 Restricted 150.1 132.1 - - 150.1 132.1 Unrestricted (1.3) 6.0 107.0 100.3 105.7 106.3 Total net. position S 691.7 S 671.4 S 308.8 S 306.8 S 1,000.5 S 9782 Net Position Components Indian River County Total Net Position (In Millions) September 30, 2016 and 2017 net investment in capital assets restricted unrestricted Cr 0 200 400 600 800 5 02016 02017 County Change in Net Position Indian River County Chancres in Net Position (In Millions) Revenues: Program revenues: Charges for services Operating grants/contributions Capital grantstcontributions General revenues: Property tares Sales taxes Franchise fees Other Total revenues Expenses: General government Public safety Physical environment Transportation Economic environment Human services Culture/recreation Court related Interest and fiscal charges Water and server Solid waste Golf course Building Total expenses Increase. (decrease) in net position before transfers Transfers Increase (decrease) in net position `Q Net position - October 1, 2016 Net position - September 30, 2017 Governmental Business -type Activities Activities Total 2017 2016 2017 2016 2017 2016 S 25.3 S 24.9 S 52.3 S 51.0 S 73.1 S 759 32.1 2'.4.6 1.5 - 33.6 24.6 6.3 6.0 6.1 5.0 12.9 11.0 90.2 34.7 - - 90.2 34.7 25.6 24.4 - - 25.6 24.4 9.1 9.3 - - 9.1 9.3 4.1 6.4 0.9 O.S 5.0 7.2 193.2 130.3 61.3 56.5 254.5 B7.1 25.9 27.5 - - 25.9 27.5 53.3 77.6 - - 33.3 77.6 2.3 1.4 - - 2.3 1.4 25.9 23.2 - - 25.9 23:2 0.4 0.4 - - 0.4 0.4 8.0 7.S - - 3.0 7.3 16.0 14.7 - - 16.0 14.7 7.3 7.1 - - 7.3 7.1 O.S 0.9 - - O.S 0.9 - - 33.6 35.4 35.6 35.4 - - 14.5 12.7 14.5 12.7 - - 2.7 2.6 2.7 2.6 - - 3.5 2.7 3.5 2.7 172.9 165.6 59.3 53.4 232.2 219.0 20.3 14.7 2.0 3.4 22.3 13.1 (0.08) 0.3 0.05 (0.S) - - 20.3 15.5 2.0 2.6 22.3 13.1 671.4 655.9 306.9 304.2 975.2 960.1 S 691.7 S 671.4 S' 303.5 S 306.3 $ 1.000.5 S 975.2 100 90 so 70 60 50 40 30 20 10 0 Review of Revenues Revenues By Source (In Neons) Governmental Activities Fiscal Yem 2016 and 2017 a e Q FY 2016 0 FY ?017 Review of Expenses Expenses, By Function (In Miltions) Governmental Activities Fiscal Years 2016 and 2017 90 so 70 60 50 40, 30 20es FY 2016 10 �n FY'201,7 Cy r_ �z z . 3 - a,. e 05 S 901,136 9.017,575 9,017,975 Indian Ricer County-, Florida 359.391 12.553,196 16,02S,792 16,054,567 Statement of Revenues, Expenditures, and 5.671..955 Q p GeneralChanges S.OSO,904 (27,406) in Fund Balances -Budget and Actual 1.094342 1,_182.194 57,552 154.195 General Fund 389,073 Fund 4.257.063 For the Year Ended September 30, 2017 758.550 93.903.903 97,027„544 99.397.750 2-370.206 Variance pith 20,693.370 Final Budget 20,646.593 1,690.505 45,_566.361 Budgeted Amounts Actual Positive 232,475 323.652 4_1.305 Original Final Amounts (- eeative) REVENUES Taxes Permits. fees and special assessments intergovernmental Charges for services Judgments, fines and forfeits ' Interest Miscellaneous Total, revenues EXPEN TURES General government Public safety Physical environment Transportation Economic environment Human services Culture/recreation Court related Total expenditures Excess of revenues over (tinder) expenditures OTHER SOURCES (USES) Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances at beginning of year - Fund balances at end of year S 55,366.967 S 53,366,967 S 59,265,103 S 901,136 9.017,575 9,017,975 9.407,266 359.391 12.553,196 16,02S,792 16,054,567 25,775 5.671..955 5.105.310 S.OSO,904 (27,406) 1,023.399 1.094342 1,_182.194 57,552 154.195 154195 389,073 234,975 4.106.316 4.257.063 5.015.643 758.550 93.903.903 97,027„544 99.397.750 2-370.206 20,693.370 22,337,406 20,646.593 1,690.505 45,_566.361 46,439,989 46_1157.514 232,475 323.652 4_1.305 373.006 43.299 300.000 5,549 941 4,539,S60 1,010,051 432.221 441,174 4.33,553 7,621 .4.,363,656 4,514,279 4,239,760 274,519 9.705,321 10.675,306 9,611,336 1,066.970 5,760 270 5,926,541 6,063.329 (136,753) 57.650351 96.309.441 92.070.756 4.23S.05 6?53,522 713,103 7,326,994 6,608-891 353.399 1,600,807 1.562.993 (37,814) (9917.038) (9,917.276) (9.9'17.276)- (9,063.659) (3.316.469) (8.354.253) (37,3.14) (2,510,167) (7,595366) (1,027,289) S 6,571,077 2,510.167 7,593.366 43.447',73$ S - S - S 47.420,449 Debt,'Upda''te' Outstanding .Debt. (In Millions) Fiscal Years 2016 and 2017 FY 2016 ® FY 2017 e Outstanding Debt — Last 10 Fiscal Years 140 120 100 80 60 40 20 0 Debt Outstanding (in Millions) �8.8�22 3 04.9 2.8 73.7 .6 43.9 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Updates • Continuing intensive effort in tourist tax audits which has produced great results. • Documents currently on Laserfiche: Board minutes from 1925, official documents from 2003, ordinances from 1970 and resolutions from 1996. There is a link on the County's website with information on how the public can access the documents that are available. • The County has received the Certificate of Achievement For Excellence in Financial Reporting for 34 consecutive years. • The Clerk's office received the Popular Annual Financial Reporting Award for the second consecutive year. N �.�....«�.,.....�,..,.4..r..�.,_.....�._i__.,_�s:,..y _ ---�;c.�a®;.sa......._:.�_;;._e:';:,,,�_:��_e,.:�_s� �..,.�,...r•v..k,.d.,a...m.,,s... Thank you • Thank you to the Finance Department staff, as well as the staffs of the Board and Constitutional officers for all their assistance in preparation of the CAM and PAFR. • Questions? DEPARTMENTAL MATTERS INDIAN RIVER COUNTY MEMORANDUM TO: Jason Brown County Administrator FROM: Suzanne Boyll Human Resources Director DATE: April 9, 2018 SUBJECT: Approval for Benefit Administration System to Support Comprehensive Employee Benefit Program to Provide Improved Employee Benefit Enrollment Experience, Improved Data Integrity, Streamlined Notification_ to Carriers, Comprehensive Dependent Verification Audit, Affordable Care Act Tracking and Reporting, and Improved Billing Reporting and Processing BACKGROUND: The County is self-insured in its group medical insurance and insures over 3600 members. Coverage under the plan is extended to benefit eligible employees of the Sheriff's Office, Clerk of the Court, Property Appraiser, Tax Collector and Supervisor of Elections as well as eligible retirees. In addition to the group medical plan other elective benefits are offered to active employees to include: ➢ Group Dental Insurance ➢ Vision Insurance ➢ Medical and Dependent Care Flexible Spending Accounts ➢ Life & AD&D Insurance o Basic o Supplemental o Spouse o Child ➢ Long Term Disability ➢ AFLAC Benefits o Short Term Disability o Cancer o Accident o Critical Care o Hospital Information regarding available benefits is provided to employees during the first 30 days of employment, and annually during the open enrollment process. Employees are provided with: ➢ 27 page benefit highlights booklet explaining available benefit options 159 ➢ 7 page enrollment packet to complete to make benefit elections ➢ Life and long term disability rate sheet to calculate employee rates In addition to the handouts, the Human Resources website is populated with additional documents for employees to access and review. Each new hire is scheduled to attend a three (3) hour benefit orientation and benefit options are further reviewed with employees. Following this, employees complete paper enrollment forms for each benefit. They are required to enter separate employee and dependent data on each benefit form. The majority of employees take the benefit information home for review with family members prior to making elections. Often, employees forget to return the paper enrollment forms or misplace the forms and Human Resources initiates follow up reminders. Although every attempt is made to provide easy to understand information to employees, the information is overwhelming and the majority of new hires have expressed difficulty understanding the benefit offerings and how to complete the various benefit forms. After employees make benefit elections, Human Resource staff manually review each enrollment form, contact the employee for missing information, and either hand key data in each carrier's website for each employee and dependent or submit the enrollment form via fax for the carrier to enter into their system. The benefit data is then re -keyed into the County's payroll system in order to generate affordable care act reporting information. Often, handwriting is not legible and entry errors are made resulting in enrollment integrity issues. In addition to the data entry issues, required documentation for dependent eligibility is routinely missing from returned benefit packages and employees must be contacted and reminded to turn in the documentation or lose dependent coverage. The employee has to drop off the documentation to the Human Resources Department. In some instances, employees fail to return information in a timely manner and as a result are not enrolled in requested benefits. This manual data entry process has resulted in carrier data reflecting incorrect social security numbers and/or dates of birth, misspelled names, and incorrect addresses for employee benefits. The current benefit enrollment process is not a positive experience for the new hire employee, is labor intensive, and is prone to errors. PURSUING A SOLUTION: In order to improve the employee benefit enrollment experience and reduce errors associated with the current process, Human Resources requested our benefits consultant/broker Lockton Companies to solicit proposals for a benefit administration system to meet the following scope of services: ➢ Web Enrollment ➢ Single Sign on ➢ Benefit Decision Support Tools ➢ Carrier File Feeds ➢ Non -Carrier File Feeds ➢ Payroll Deduction Files ➢ Evidence of Insurability Processing ➢ Dependent Status Initial Audit 160 ➢ Dependent Status Verification ➢ ACA Measurement/Eligibility/Data ➢ ACA Reporting and Filing ➢ Premium Billing Reporting ➢ Total Compensation Statements ➢ Reporting and Training Support for Benefit Administration System Implementing a benefit administration system will provide the following improvements: ➢ Professional web -based benefits portal for each constitutional office that is personalized with agency benefits, branding and messaging ➢ Simplified easy to understand online enrollment experience— no more paper forms ➢ Accessibility via computer, tablet, or smart phone ➢ Online information and videos explaining benefit options accessible 24/7 for review with family ➢ Benefit calculator reflecting employer and employee portion of premiums ➢ Single entry of data for employee and dependent information reducing data entry errors ➢ Integration with benefit carriers to transmit enrollment data through data file feeds ➢ Automatic enrollment reminders for employees to avoid missed deadlines ➢ Premium billing reports for payment of premiums ➢ Comprehensive Affordable Care Act tracking, reporting and filing ➢ Simplified dependent status verification — no more trips to HR to turn in documents ➢ Delivery of annual notices to employees reducing paper waste ➢ Total compensation statements reflecting total value of employee benefits ➢ Online evidence of insurability ➢ Improved access to information for benefit administration and reporting ANALYSIS: Lockton obtained proposals from five (5) vendors. One vendor was eliminated due to cost and four (4) vendors were invited to make presentations to a review committee comprised of twelve (12) representatives from the BOCC, Sheriff's Office, Clerk of Court, Tax Collector, Property Appraiser and Supervisor of Elections. Each presentation was three (3) hours and the vendors were: • Hodges -Mace • Explain My Benefits • BenefitFocus • BenefitExpress The committee overwhelmingly ranked Hodges -Mace and BenefitExpress as the top two (2) finalists (rating sheet attached). A second presentation was scheduled with each finalist and Lockton began the reference checking process. Following the finalist presentations, Committee members determined that either vendor would be able to provide benefit administration services. 161 BOCC Human Resources evaluated the two (2) finalists and obtained additional public sector references. Based on the evaluation of the committee; references, and pricing, Human Resources is recommending BenefitExpress be selected to provide benefit administration services for Indian River County's group medical plan and associated voluntary benefits. DEPENDENT VERIFICATION AUDIT: A key component of the benefit administration services will also be to conduct a comprehensive dependent verification audit to confirm that every dependent on the plan is eligible to remain on the plan and receive benefits. This audit will verify that only eligible dependents remain on the plan and will result in savings by removing ineligible dependents from receiving benefits. It is estimated that a 3%— 5% reduction in the 2,025 covered dependents will result from this audit (3% x 2,025 = 60). Assuming an estimated plan cost of $3,000 per dependent, this could translate into a substantial savings to the plan ($3,000 x 60 = $180,000). COST: The total proposed fees for a two year agreement, which includes one-time implementation costs and a first year dependent verification audit totaling $53,930, is $213,631. BenefitExpress has agreed to reduce the implementation fee by $3,995 (web enrollment implementation fee). The adjusted two year cost is projected at $209,636. The recurring fee of $79,850 equates to $4.10 per employee per month (PEPM) or $49.20 per year per benefit eligible member (active or retiree). BenefitExpress has agreed to a five (5) year term with no rate increase. FUNDING: Funding for the benefit administration system will be provided from the health insurance trust fund and will be included as a benefit administration fee. It is expected that savings resulting from the dependent verification audit and the recent pharmacy benefit transition to ExpressScripts will cover the initial implementation cost as well as the first and second year of services. Recurring costs will be budgeted with the other administrative service fees associated with the medical plan. Human Resources in conjunction with our benefit consultant will continue to review plan performance and identify potential cost savings to maintain a plan that is competitive, affordable, and sustainable. RECOMMENDATION: Staff respectfully requests the Board of County Commissioners approve the recommendation to select BenefitExpress to provide benefit administration services for the County's comprehensive employee benefit program effective May 1, 2018 to include a dependent verification audit, to authorize staff to enter into a five (5) year agreement, and to authorize the Board Chairman to sign the administrative service agreement after review and approval by the County Attorney. Attachments: Benefit Administration Scorecard Finalist Pricing BenefitExpress Dependent Verification Audit 162 Indian River County - Benefits Administration Finalists - Scorecard Summary Adiust Weiahts as Needed. Enter individual scores oer cateoorv/oer vendor below. Grav cells will sum each cateaory oer vendor. Ton number in blue section is vendor total score Cate o Vendor Weight Hodges -Mace 525 Explain My Benefit 342 Benefitfocus 399 BenefitExpress 467 Employee Experience - Annual Enrollment/ Qualifying Life 1 6 6 6 6 6 6 6 6 6 6 6 6 66 6 6 3 6 3 6 3 1 5 4 3 6 43 6 6 6 6 6 3 3 3 5 6 7 6 50 6 6 6 6 3 6 6 6 6 3 6 6 54 Events Education of Benefits etc Mobile Capability - How does the employee experience translate to 1 6 6 6 6 6 3 6 6 6 6 6 6 63 6 3 3 6 3 3 3 3 5 4 3 6 39 3 6 6 6 6 3 6 1 5 6 6 6 48 6 6 3 6 3 3 6 6 6 1 3 3 46 a mobile device Services - Dependent/ �Benefit Beneficiary Collection/Audit, EOI 1 6 6 6 6 6 3 6 3 6 6 6 6 60 6 6 3 6 3 3 3 1 5 3 3 6 39 6 6 6 6 6 3 6 1 5 6 7 6 51 6 6 6 6 3 6 6 6 6 4 6 6 55 processing,etc needs of IRC and added value ❑ 6 3 3 6 6 3 6 6 6 6 6 6 57 1 6 1 3 3 3 3 1 5 3 3 3 29 6 6 6 3 6 3 3 3 5 6 6 47 6 6: 6 6 3 6 6 6 6 6 6 6 57 system brings to benefit Data Exchange - Carrier Files, Interfaces with HR/Payroll, etc ❑ 6 6 6 6 6 3 6 6 6 6 6 6 63 6 6 3 3 3 3 3 1 5 4 3 37 6 6 6 3 6 1 6 3 5 6 6 3 48 6 6 6 6 3 6 6 6 6 6 6 6 57 Reporting, Dashboards, 1095 ❑ 6 6 6 6 6 6 6 3 6 6 6 6 63 6 6 3 6 3 6 3 1 5 4 3 3 43 6 6 6 6 6 1 3 3 5 6 6 1 48 6 6 3 6 3 6 6 6 6 6 7 6 54 reporting, etc Implementation Approach, esting, etc ❑ 6 6 6 6 6 3 6 6 6 6 6 6 63 6 6 3 6 3 3 3 1 5 6 3 6 42 6 6 6 6 6 3 3 3 5 6 6 6 so 6R66 3 6 6 6 6 6 6 6 57 Support Model to IRC (Ongoing and Relationship) ❑ 6 6 6 6 6 6 6 6 6 6 6 6 66 6 1 1 3 3 3 3 1 5 4 6 3 30 6 6 6 3 6 6 6 1 1 6 6 6 47 6 3 6 6 6 6 6 7 6 57 Contract Cost ❑2 2 2 2 2 2 2 2 2 2 2 2 24 4 4 4 4 4 4 4 4 4 4 4 4 40 1 1 1 1 1 1 1 1 11 1 1 10 3 3 3 3 3 3 3 3 3 30 163 Implementation ACA ACA Implementation Web Enrollment Carrier File Feeds Non -Carrier File Feeds EO1 Processing Dependent Status Initial Audit Premium Bill Reporting Decision Support Tools Single Sign on Reporting Training Onaoino ACA Measurement/Eligibility/Data ACA Reporting and Filing Web Enrollment Web Enrollment/IRC Admin Retiree E01 Processing Dependent Status Verifications Premium Billing Reporting Decision Support Tools Reporting Training Possibly In Scope Estimates Total Comp Statements Direct Bill Retiree FSA Administration IRC - Annual Costs 1518 1518 1394 1394 4671 4671 j 1 4671 4671 Benefit Express Hodges Mace Fees Over Two Years: $ 213,631 Total Fees Over Two Years: $ 262,525 Year i Year 2 Notes $ 133,780 $ 79,850 In Scope In Scope $ - None In Scope $ 3,995 In Scope $ Possibly In Scope $ In Scope $ $ In Scope $ 1,995 In Scope $ 34,450 $ 15.00 In Scope $ $ 0.50 In Scope $ 9,967 In Scope $ 2,500 In Scope $ $ In Scope $ - Year 1 Year 2 $ 156,126 $ 106,399 $ 5,367 $ 10,000 5 - $ 24,360 5 - $ 8,000 Notes $ 0.50 $ 12.00 Possibly In Scope $ - $ - Included $ $ Included PEPM/PBEPM 25,218 $ 25,218 Third Party $ Third Party Possibly In Scope $ PEPM/PBEPM In Scope $ 4,182 $ 4,182 $ 0.25 $ 744 $ 744 $ 0.50 In Scope $ 9,967 $ 9,967 $ 6.50 $ 3,485 $ 3,485 $ 2.50 In Scope $__ 49,348 $ 2.95 $_ 87,487 $ 87,487 $ 5.23 In Scope C$ 11,208 __$_49,348 $ _11,208_ _$_ _ 2.00 , $ 14,682 $_ 14,682 $ _ 2.62 In Scope $ 1,673 $ 1,673 $ 0.10 $ $ Included In Scope $ 1,673 $ 1,673 $ 0.10 $ $ Included In Scope $ $ - Included $ $ Included In Scope $ $ Included $ $ Included In Scope $ $ Included $ $ Included In Scope $ $ Included $ $ Included In <,nna It 1 Qnn < 1 Senn < 1 cn < Possibly In Scope $ - $ - Included $ $ Included Possibly In Scope $ 25,218 $ 25,218 Third Party $ Third Party Possibly In Scope $ 8,765 $ 8,765 Third Party $ Third Party Possibly In Scope $ 9,108 $ 9,108 Third Party $ Third Party 164 Wnt •�ci�cl��t Elic�il•�ility A�iciit Indian River County, Florida as of 14/6/2018 a .b e n e tni t e riss 4W a P benefit ,xisc. relationship driven.. Copyright 2018 - Not to be reproduced without express written consent of Benefit Express Services, LLC 165 4�a benefitex rens Indian River County, FL Dependent Eligibility Verification Audit Employers have generally relied on the honor system for health plan enrollment; by doing so, they have unknowingly covered many non -eligible dependents, such as ex -spouses, adult children, and others. This practice has translated directly into higher costs. A carefully planned audit of dependents can help employers uncover ineligible members and potentially significant cost savings. Large plans can generally expect a 3% to 5% reduction in the number of covered dependents after an eligibility audit. This translates into a cost savings of up to $2,000 - $4,000 per plan member per year. At benefitexpress, we provide tools and support to verify the eligibility of enrolled dependents to help employers and other plans manage their risks. We provide the following Dependent Eligibility Screening services: e Comprehensive planning to tailor the audit to meet the employer's audit objectives, including whether to use an amnesty period and how to handle non -responders: c Multiple methods to communicate with your population including an easy to use, customizable website, inbound and outbound call center with IVR capability, and a multi -mailing letter campaign; e Preparation of Eligibility Verification Site and signature form for employee completion; o Validation of required documents, including marriage licenses, birth certificates and full-time student affidavits; e Application of spouse eligibility rules for employed spouses; o Call Center to support employee education about the audit and the plan's eligibility requirements; o Documentation management including retention during the audit, as well as option to destroy, digitize or return; e Customized reports to facilitate termination of ineligible claimants; and c Electronic eligibility auditing to verify coverage is terminated correctly with the carrier. We offer these services so Indian River County can minimize the risks associated with allowing ineligible dependents to enroll and continue utilizing health plan assets. Copyright 2018 - Not to be reproduced without express written consent of Benefit Express Services, LLC 166 benefitexpress Indian River County, FL Dependent Eligibility Verification Audit Project Summary for Approximately 2,900 Dependents Employer Statistics Approximate Total Covered Employees 1,400 Number of Covered Dependents 2,025 Project Features • Comprehensive Audit, Screen & Appeal Process • 48 Hour Web Based Inquiry Response • Designated Account Manager • Custom Web Portal for Employer and Employees • Employee Communication Campaign (up to 5 letters . Real Time, Web -Based Reporting mailed per employee) • Expanded Bilingual Call Center with IVR • Audit Results Returned Electronically • PO Box and Secure E -Fax • Document Storage and Disposal Project Assumption Number of Calls Received 700 LDocuments Received 1,823 !� Postage Billed At Cost Pricing Summary Implementation Fee $4,000 Dependent Audit Fee ($16.00 per dependent verified) $30,375 Total Cost to Client $34,375 Project Estimated ROI Estimated Reduction in Dependents (3%) 60 Estimated Annual Savings (assumes $3,000 per dependent per year) $180,000 Return on Investment (R01) 424% Fees are valid for sixty (60) days from 04/06/2018. Fees are subject to change based on final eligibility and will be adjusted accordingly. Postage for mailings is additional to the above quote. Copyright 2018 - Not to be reproduced without express written consent of Benefit Express Services, LLC 167 aEi Indian River County, Florida Memorandum TO: Jason Brown, County Administrator THRU: Michael Smykowski, Director, OMB FROM: Beth Martin, Risk Manager DATE: March 29, 2018 SUBJECT: Property/Casualty Insurance 2018-19 Please consider the following for inclusion on the April 17, 2018 Board of County Commissioners' agenda. Background In preparation for the May 1, 2018 renewal, staff worked with Arthur J. Gallagher Risk Management Services, Inc. (AJG) to secure the most comprehensive, cost-efficient property and casualty insurance program for the County. On this third renewal of the five-year service agreement with AJG, we present a program with a 16.09% percent price increase based upon increased property value, payroll projections and current insurance industry market conditions. The table below summarizes the lines of coverage and costs. It is followed by a discussion detailing variables that impacted renewal rates. Summary Coverage Current Renewal Increase Change Property $ 984,738 $1,221,367 $236,629 24.03% Equipment Breakdown 10,528 10,890 362 3.43% Inland Marine 51,771 57,226 5,455 10.54% Terrorism Liability 11,500 11,500 0 0.00% Nuclear, Chemical, Biological, Radiological Terrorism (NCBR 7,275 7,275 0 0.00% Property Terrorism 9,500 9,500 0 0.00% Crime 4,903 5,005 102 2.08% Public Entity Excess Liability 146,000 153,300 7,300 5.00% Excess Workers Compensation 164,688 171,216 6,528 3.96% Cyber 19,432 19,443 11 0.06% Hull/P&I 7,797 7,808 11 0.14% Fee 175,000 175,000 0 0.00% TOTAL $1,593,132 $1,849,530 $256,398 16.09% 168 Analysis Attached, please find the detailed Executive Summary prepared by Erica Connick, Account Executive, AJG. Several charts within the Executive Summary detail the various lines of coverage. Highlights of the renewal are: Property: Total insured property values increased 4.42% for the 2018 renewal. The renewal was fully marketed to 30 markets, yet with the industry facing insured losses from Harvey, Irma and Maria expected to exceed $100 billion, wiping out 15% of the industry's surplus, and the County's claims for Matthew and Irma expected to exceed $9 million, premium increases were expected. The recommended renewal premium represents a 24.03% increase at $1,221,367.00. Options Reviewed to Reduce Premiums The broker evaluated numerous options for property premium savings based upon the County's exposures, historical losses and maximum probable loss. Those options are found in the Executive Summary, Page 4, and the four (4) that most closely approximate the County's previous coverage and needs are in the table below: Named Storm Limit AOP Limit Savings Rate Change Total Premium Increase $35,000,000 $200,000,000 ($25,000) 16.30% $1,196,367 $211,629 $35,000,000 $100,000,000 ($74,244) 11.56% $1,147,123 $162,385 $30,000,000 $200,000,000 ($60,297) 12.90% $1,161,070 $176,332 $30,000,000 $100,000,000 ($101,297) 8.90% $1,120,070 $135,332 At a 11.56% increase, or $1,147,123.00 premium, this would lower the Named Storm Limit to $35,000,000.00, still within the Probable Maximum Loss prediction but lowers the coverage for All Other Perils (AOP), such as fire or tornado, from $200,000,00.00 to $100,000,000.00. With our broker, we reviewed clusters of County -owned properties, such as the County Administration complex, Sheriff's complex, Courthouse/Garage/Main Library, and found them to fall within these revised limits. Staff recommends that for the $74,244.00 premium difference, we remain at the higher limits. After review, staff concurs with the broker's recommendation for renewal at the current Named Storm and AOP limits of $40,000,000/$200,000,000 at the annual premium of $1,121,367.00. 169 The table below illustrates historical premium data: Policy Year Exposure Premium Annual Rate Limits Purchased Named Storm Limit 2007-08 $342,013,377 $2,387,500 0.70 $150,000,000 $50,000,000 2008-09 414,241,373 1,950,350 0.47 150,000,000 50,000,000 4/1/09- 5/1/10 426,623,770 1,412,500 0.33 175,000,000 25,000,000 2010-11 301,589,497 1,350,000 0.45 200,000,000 50,000,000 2011-12 347,436,734 1,049,302 0.30 200,000,000 50,000,000 2012-13 332,426,422 1,316,000 0.40 200,000,000 25,000,000 2013-14 333,657,066 1,264,537 0.38 200,000,000 25,000,000 2014-15 342,345,764 1,205,000 0.35 200,000,000 35,000,000 2015-16 343,203,562 994,238 0.29 200,000,000 35,000,000 2016-17 352,048,567 948,446 0.27 200,000,000 40,000,000 2017-18 365,509,174 984,710 0.27 200,000,000 40,000,000 2018-19 381,676,150 1,121,367 0.32 200,000,000 40,000,000 Equipment Breakdown: The $10,890.00 renewal premium is a 3.43% premium increase and includes a number of negotiated coverage enhancements. Inland Marine: The combination of a 1.22% premium increase coupled with increased insurable values resulted in a renewal premium of $57,226.00 or 10.54% with a flat rate 2019-2020 renewal. Terrorism: Once again, renewal premiums have stayed the same. For the liability program including Nuclear, Chemical, Biological and Radiological events, the premium is $18,775.00. For the property program, the premium is $9,500.00. Crime: The premium increased 2.08% to $5,005.00. Coverage will remain with the incumbent carrier, Hanover. Public Entity Excess Liability Package: The 5% increase ($7,300.00) is due to increases in vehicle count and net operating expenditures. This package includes excess general liability, auto liability, public officials' liability, miscellaneous liability, employee benefits liability, law enforcement activities and EMS operations. Premium is $153,300.00. Excess Workers' Compensation: The market for public employer workers' compensation is extremely limited due to fire and police exposures which are subject to presumption laws. Nevertheless, the renewal proposal from Safety National again offers a flat rate of $0.20975, with the same $650,000.00 self-insured retention as the current year. Additionally, Safety National has offered and staff recommends acceptance of a rate guarantee for next year in light of recent court decisions and proposed legislation. Cost for renewal is $171,216.00, with the increase based upon a 3.964% increase in payroll. Cyber Liability: The County initially purchased this coverage in 2014, and the renewal premium of $19,443.00, or an increase of $11.00 includes coverage for contractual assessments, fines and 170 penalties due to a security breach and non-compliance with the Payment Card Industry Data Security Standard. Hull and Protection & Indemnity: While values increased, premium increased 0.14% to $7,808.00. Funding Funding for insurance coverage is provided by the Self Insurance Fund, Other Insurance account (acct. number 50224613-034590). The Self Insurance Fund is an internal service fund that allocates charges to the County's user funds. The current year budget includes funding in the amount of $2,484,360.00 for excess insurance premiums. Recommendation Staff recommends that the Board approve the renewal and authorize staff to bind coverage for May 1, 2018 through April 30, 2019 with a current annual premium of $1,849,530.00 based upon the current schedule of values and coverage selections and approve the broker annual fee of $175,000.00. Approved for Agenda April 17, 2018 171 Indian River County Board of County Commissioners Executive Summary Arthur J. Gallagher Risk Management Services, Inc. appreciates the opportunity to present this proposal for your consideration. We are very pleased to present Indian River County BOCC with a comprehensive property and casualty insurance proposal effective May 1.2Q18—May 1.201S Market Conditions In early 2017, insurance industry surplus was approaching record levels and the market was continuing a softening trend. With capital continuing to increase, carrier competition and demand for growth kept rates down in the core property and casualty lines with the exception of auto liability. We have been enjoying a soft pricing environment over the past several years and as a result of this soft pricing industry results were showing some eady signs of deterioration in the first half of 2017. The industry posted a combined ratio of 100.7 for the first half of 2017, the first time that the ratio has been over 100 since 2002. Additionally, carrier net income dropped 29% in the first half of 2017. Today, to exceed $100 billion which would wipe out over 15% of the industry's surplus. While discussing and estimating the industry impact with carriers, a long-term market correction is likely needed but it will be a multi-year process. Currently, carriers are pushing for 10-25% rate increases on CAT exposed property areas including all of Florida. Clients who have faced large hurricane losses in 2017 are experiencing rate increases greater than 20% depending upon the level hurricane loss. |naddition tothe and hardening of the property insurance market, vecontinue to see deterioration of results and upward rate pressure in the Auto liability, Cyber and E&O lines. Catastrophe Model In order to assist in selection of an appropriate named windstorm limit of insurance,we have included the windstorm catastrophe model, Gross Loss ' Ground Up Ground Up Gross Loss Ground Up 0.10% 1.000 $ 80,633330 $73,681,555 $ 73,662/617 uo% 500 $ 01.388.653 $55.425.938 $ 55.525.565 0.40% 250 $ 44,226,431 $39,260,02$ $ 39,217j51 1.00% 100 $ 25'048,777 $21,3$3,155 $ 21l41,344 2.00% 50 $ 13.488.945 *10.097,408 $ 10.55*.876 5.000/6 20 $ 3.336.174 $ 1.532.121 $ 2.267.642 AAL $ 984.096 $ 755.490 Gross Loss ' Ground Up Gross Loss - 5% 6% $ 68,606,598 $63,029,377 $58,O28t243 $ 50.773,242 $44.001.352 $40.171,460 $ 34,925,640 $29205,450 $25,390,718 $ 17.597,059 $13.877,407 $11,081.254 * 7.$52.447 $6.178,006 $4.061.078 $ 508.587 s1.089.886 %0 * 803.882 $548.838 $410.715 As discussed in 2017, we recommend the County obtain an appraisal to obtain accurate values as well as additional data with respect hoconstruction. This additional data will help with your model results and will assist the carriers in the future at providing the County with competitive rates. Overview of 2017 Property Renewal In 2016 the County has submitted a claim for Hurricane Mathew which currently exceeds the 40% loss ratio the rate agreement was subject to. The claim was still inits early stages during renewal negotiations and the adjuster was still collecting data to properly value the claim and evaluating coverage. Asoresult, Art^"d. Gabagher uisk' Inc. —172 2 Indian River County Board of County Commissioners Executive Summary (Cont.) we approached your incumbent markets early and they all agreed to the rate agreement in place. We also negotiated to extend the flat rate agreement to 2018 renewal subject to the 40% loss ratio. Historical Results The chart below shows the annual changes in limits, values, premiums, rates and named storm limit back to 2007. A Purchased J1 07-08 $342,013,317 $2,387,500 $070 150,GOO,000 50,000,000 08-09 $414,241,373 $1,950,350 $0.47 150,000,000 50.000,000 4/1/09-5/1/10 $426,623,770 $1,412,500 $0.33 175,000,000 25,000,000 10-11 $301,589,497 $1,350,000 $0.45 200.000,000 50,000,000 11-12 $347,436,734 $1,049,302 $0.30 200.00.000 50,000,000 12-13 $332,426,422 $1,316,000 $0.40 200,006,000 25,000,000 13-14 $333,657,066 $1,264,537 $038 200.000,000 25,000,000 14-15 $342,345,764 $1,205,000 $0.35 200,000,000 35,000,000 15-16 $343,203,562 $994,238 $0.29 200,006,000 1 35,000,000 16-17 $352.048,567 $948,446 $0.27 200,000,000 40,000,000 17-18 $365,509,174 $984,710 $0.27 200,006,000 40,000,000 18-19 $381,676,150 $1,221,367 $032 200,000,000 40,000,000 Hurricane Mathew & Irma Losses This year renewal has been very challenging due to the paid Mathew claim and the pending Irma claim. Below goes over the County's submitted claims in the last two policy years. -Mat h—ew-- IRMA Payment Payment* Schedule Locations $1,371,986 $688,375 1,500,000 Unknown MUL - Beaches $13,129,096 $2,500,000 3,800,000 2,56.000 Property in the Open $3,171,072 $2,500,000 1,500,000 1,400,000 TOTAL $17,672,153 $5,688,375 6,800,000 3,900,000 IEstimate Paid N—tClilms $9.588,375 Total Premium last 5 years $5,396,959 Loss Ratio for last 5 Years 1177 66% i Current Property Insurance Program Indian River County's current property insurance program is based on total insurable values of $365,509,174 and provides a program limit of $200 million with $40 million for Named Windstorm Arthur WA Nllnn-ge m-ent'Services-, Inc.' - 173 Indian River County _"^0�8�� ar`�^�� `- '^ __--_--_-_-___-~ Executive Summary (Coot] Coverage, $25 million each for Flood and Earthquake Aggregate Annually except $1' million for Special Flood Hazard Area. The policy deductible m$lUV.OnOwith a5Y6Named Windstorm 'With amaximum per occurrence of $5million. The current total annual pra�ium.indudingassessments is$984.738wdha ra�'per $10U invalues of$.2SB4 excluding terrorism oovenaOo. The County's total insurable values for the 2017-18renewal increased from $365.5O9.174hm $381.G76.150.ototal increase of4.4296. Where we are at Todav: We have fully marketedUe County's renewal to 30 markets. The new capacity we approached is not helping, incumbent primary pricing is lower and the new capacfty will not support incumbent's terms. Carriers have determined that they didn't do a good job vetting broker manuscript forms. The manuscript resulted in the County receiving payments for beaches and property in the open. The County would not have received coverage for these items on a carrier form. The main issue is loss history vs. premium. Lloyds non -renewed their 25% of the County's primary $25,000,000. Westchester your lead carrier onthe primary $35,00U,0O0has offered the following two options: 1. Expiring Manuscript Form - Wth 26 clauses to be changed for a layer price of $1,100,000 � Carrier Form - Layer Price $1.000,000;wohave suggested the Lexington form and our pending confirmation ifWestchester will require any changes, It's our understanding beaches, piers and docks will be excluded. Based onthe assumption the County moves back to the Lexington form and keeps the current limits the total renewal premium would be$1.221.3G7; a $236,629 increase. Below you will find several options for the County to consider for the renewal allowing for a rate change of between -2.7% and 16.3% and a premium increase range from $1S.328boS2i1.G2S. We still need to finalize the form and any other changes that maybe needed tothe program. Wehope to have this resolved shortly and will update the proposal once all carriers have received the final form. Equipment Breakdown ~~ 4 Other Options available $35,000,000 $200,00U00 $30,00U00 $200 000,000 We still need to finalize the form and any other changes that maybe needed tothe program. Wehope to have this resolved shortly and will update the proposal once all carriers have received the final form. Equipment Breakdown ~~ 4 Indian River County Board of County Commissioners Executive Summary |n2017.Travelers agreed koa3.1596rate decrease and rate agreement for 2O18subject hza3O96loss ratio. The County's renewal premium is $10,890; a 3.43% increase. The following coverage enhancements namahnonthe 2O18renewal: 1' Expediting Expense ieprovided up hmpolicy limit, the expired limit was $1000,000 The carder will agree to pay reasonable extra costs to make temporary repairs or expedite permanent repairs, which would ultimately reduce the total cost of the claim. 2. Claim data limit of$25OOOwhich will allow you to pay for expenses you incurred in preparing the claims data, this can include appraisals, preparing income statements, and other documentation: previously no coverage was provided. i . 3. Deductible Waiver — Your equipment breakdown deductible will be waived if you suffer a loss that is covered via your property program and the equipment breakdown policy. 4. Off Premise Equipment Ccwenage—PnovidescoxenaUeoocnvenedaqu/pmemthat suffers breakdown and is located at a temporary location that is not a covered location. 5. Amend Knowledge cfOccurrence toexecutive officer orrisk manager � Inland Marine — Vehicles over $100,000, Contractors Equipment, Rented & Leased Equipment and Golf Carts Last year we approached six markets on your behalf and received various declinations except XL. Markel, your incumbent has offered a 7% rate decrease and agreed to increase the lo�s limit from t15 million to $20 million. Markel agreed to remove the following 'property not covered' from the Auto Physical Damage form: m.Property while being used cxoperated in other than 'Fire Department b. Tires or Glass. This year the renewal premium is $57,226;a1.22% rate increase. We have approached Markel for sm option for arate agreement for the 19'2Orenewal and they have agreed booffer oflat fate oslong eoone or more of the following does not apply: 1. The incurred loss ratio is greater than 40%; 2. There are significant market driven changes to treaty or facultative reinsurance costs and/or capacities; 1 There is any material change from the exposures insured atinception and/or any material change in the quantum of natural catastrophe (wind or hail, flood, named storm or earth movement) exposures insured from inception. Additional conditions applicable tothis endorsement: 1. Although the Company's composite rate may stay constant, such composite rate willbe applied to a prospective annual adjustment of values. The annual adjustment of values willreflect any trends in inflation, along with additions or deletions to the Statement of Values. 2. The Limited Two Year Guaranteed Rate provision applies from the inception date ofthis policy and expires a[the earliest of: a. The effective date ofcancellation, b. The effective date ofnon'ronewa|.or o. May 1.2O28 - Arihurf.Ganajh�r_!Z�k inc Indian River County Board of County Commissioners Executive Summary The following definitions apply tothis endorsement: 1. Incurred loss ratio means thesum ofall incurred losses during the policy period divided bythe total premium paid bvthe Insured inconsideration for this Policy. 2. Incurred losses means the sum of paid losses plus reserved losses during thepolicy period. The Company shall set such reasonable reserves atits sole discretion. Below is an historical overview: Expqsyre Premium Annual Rate The County will need to continue the audit the current policy and the County will need to provide the rental expenditure for leased equipment. Terrorism Prooerty, NCBR Property & Terrorism Liability including NCBR The all locations currently reported onyour Property program, and inland marine schedule. The total insured value for this renewal ioS4OS.7S5.O23;a1.Q8Y6exposure increase. The NCBR Property Damage coverage and Terrorism Liability including NCBR terms and conditions are per expiring. Thenanmwo|premium isS18.77S;aPat premium renewal. The Terrorism Property Damage policy renewal premium is $8,500aflat premium renewal. The Terrorism policy will remain cmthe Vehicle A form which follows your all risk placement with subKmh that override the all-risk inrespect $oterrorism only. These subNnitoinclude Claims Preparation, Transit, Seepage Contamination and Pollution /C|ean-up.etc. The policy provides financial loss aearesult ofa threat, loss of attraction including non -damage to the insured out to a 2.5 mile radius from an insured location and denial of access including non -damage out of 2.5 mile radius from an insured location. VVealso requested onoption for a three year policy subject to a5%rate decrease with annual installments subject hmnolosses ormajor reductions inexposure (2U%increase ininsured mdunJ 'Arthur nagernent Services Giliagba Risk Ma ' [nc. J J Indian River County Board of County Commissioners Executive Summary Crime The County's Crime policy has been on a three year annual installment policy with Massachusetts Bay Insurance Company, We approached Travelers and your incumbent. Below is a comparison of the options received. If you renew the expiring program the renewal program is $5,005; a $102 increase. SUBJECT OF INSURANCE Hanver Option I Discovery Hanover Option 2 Discovery &=F==,! Discovery Travelers Option 2 Discovery Travelers Option 3 Discovery loyee Dishonesty I $ 1,000,000 $ 2000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 ery or Alteration $ 100,000 $ 500,000 $ 100,000 $ 500.000 $ 500,000 e Premises- Theft of Money & Securities $ 50,000 $ 500,000 $ 50,000 $ 500.000 $ 500,000 Inside Premises -Robbery or Safe Burglary of Other Property $ 50,000 $ 500 000 $ 50,000 $ 500,000 $ 500.000 Outside Premises $ 50,000 $ 5M000 $ 50,000 $ 500 000 $ 500,000 Computer Fraud $ 250,000 $ 500,000_ $ 250,000 $ 500.000 $ 500.000 Funds Transfer Fraud $ 250,000 $ 500 000 $ 250,000 $ 500,000 $ 500;000 Money Orders & Counterfeit Currency $ 50,000 $ 500 000 $ 50,000 $ 500 000 $ 500,000 Credit Card Forgery or Alteration $ 1,000,000 $ 2,000,000 N/A N/A N/A Destruction of Electronic Data or Computer Programs $ 10,000 $ 10,000 N/A N/A N/A Faithful Performance of Duty Coverage for Government Employees $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 ERISA Rider $ 1,000,000 $ 2,000,000 N/A N/A N/A Prior Theft or Dishonesty $ 25,000 $ 25,000 N/A N/A N/A Computer Program and Electronic Data Restoration Expense N/A N/A $ 10.000 Not Covered Not Covered False Pretense/ Social Engineering Fraud $ 50,000 $ 50 000 $ 100,000 $ 100,000 S 100.000 Claim Expense Deductibles N/A N/A $ 5,000 S 5 000 $ 5,000 Per Loss except $ 5,000 $ 10,000 $ 5,000 $ 25,000 $ 5,000 Destruction of Electronic Data or Computer Programs $ 10,000 $ 10,000 N/A N/A N/A False Pretense/ Social Engineering Fraud $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Computer Program and Electronic Data Restoration Expense Premium N/A N/A $ 10,000 Not Covered Not Covered Three Year Annual Installment $ 5,005 $ 9,604 $ 5,912 $ 6,482 tir'thur I• CaAaglicr Ciisk`hfanagcment Services, [nc. Indian CountyBoard of County Commissioners ~^ Executive Summary Public Entity Excess Liability Brit has offered arenewal premium c*%153280which ia a $7,300 increase from expiring. The increase mdue ooanincrease /nvehicle count and net operating expenditure. All terms and conditions per expiring except Brit did offer a rate agreement for 2019 subject to the following terms: RATE AGREEMENT AND COMMITMENT FOR 2019RENEWAL –INDIAN RIVER CQUNTYBOCC In return for the commitment of Indian River County BOCC to renew with Brit Global Specialty USA for their May 1, 2019 renewal, we will give our agreement to use a flat rate for the May 1, 2019 renewal premium. This agreement issubject tothe following conditions: ° Asofsixty days prior to the renewal date of May 1, 2019, the incurred losses (including ALAE) to Brit Global Specialty USA's 2018 Package policy is less than or equal to 50% of the 2018 policy year's gross premium. • Asofsixty days phortothermnmwa|dadaofK0ay1.2019.theannua|ovonageinnumad|oamen (including ALAE) yothe ]O14'3O17policies ioless than orequal to50%ofthe 2O18policy year's gross premium. ° Brit Global Specialty USA deem there iynomaterial change inthe h ico|ond/ormona|hozardo of the Assured which significantly increases loss potential during this annual policy term or during the renewal term beginning May 1`201A. • Brit Global Specialty USA deem there isnomaterial change tothe terms and conditions, limits, deduct\b\oa.orpo|icy|anQuageduringthisannua|po}|uytennorneqoastedharorduhngthe renewal term beginning May 1,2W18. ° A renewal statement of accurate exposures is provided to us no later than 30 days prior to the May 1.2OiQannual policy term. Brit will continue to offer loss control funds, this is a cost sharing arrangement and they will reimburse you 50Y6ofthe total cost upto$3.00O. The services have hubepre-approved inorder for the County to receive arefund. Asdiscussed during the pre -renewal the County consider signing upfor the TEAM Platform which offers safety and HRtnaininQufor your employees. Last year Brit sent out TPA guidelines to address how they expect Johns Eastern to manage and communicate claims. This year they are requiring all TPA'otosign the guidelines and return 3Odays from binding. Excess Workers Compensation The Excess Workers Compensation market continues tobolimited inFlorida for entities that have Police and/or Fire exposures which are subject to presumption|awu. Asoresult many entities our forced totake spit retentions with Police/Fire retentions of875O.0OOho51million. |n2O16.wewere successful in negotiating $65O.OUOretention for all classifications except $1million for USL&Hand Jones Act. !n201Gwenegotiated onyour behalf aflat rate with Safety aswell eoorate agreement for 2U17and 2018. This year we approached Safety to extend the current rate agreement to 2019. |norder to accomplish this request they will need toissue anendorsement hothe current policy reflecting oneffective date cfMay 1.2O18. They can only issue orate agreement upbothree years under one policy. VVorecommend the County accept the option tnextend the rate agreement for the 2O19renewal. The conditions of the rate agreement are attached to the proposal in the appendix. —178 8 Indian River County Board ofCountyCommissioners Executive Summary (Cont.) Below is a brief comparison of the current program vs. renewal. Cyber / Excess Cyber Liability In 2014 the County purchased Cyber Liability with AIG. This year AIG has offered a renewal at $19,443; $11 increase. AIG has made the following material changes to the renewal terms and conditions: NeWfonrns f sa!tty 16-17 1 $154,745 $73,766,151 $.209d7 19fety 17-18 $164,688 $78,516,177 $,2097 Safi 18-19 $171,216 ! $81,628,780 $2097 5% 3.95% 0% 0� Cyber / Excess Cyber Liability In 2014 the County purchased Cyber Liability with AIG. This year AIG has offered a renewal at $19,443; $11 increase. AIG has made the following material changes to the renewal terms and conditions: NeWfonrns —PCI -doveGFeAmendatory Endorsement 123724 03/17 Broadens PCI language to include servicer processor and indemnity requirements under an MSA Cyber Extortion Coverage Enhancement Endorsement Adds threat consultant, bitcoin or other (Threat Consultant Bitcoin Ransomeware) 123622 03/17 cryptocurrency as payment, specifically acknowledges ransomware First Response Coverage Endorsement 12365103/17 Limits $0 retention to the first 72 hours for a First Response Advisor, after 72 hours expenses will erode the County's $25,000 retention Modified Cyberterrorisrn Coverage Endt (Delete Warlike Removes 'warlike operation' from the exclusionary Operation) 12368103/17 warding Computer System Definition Amendatory Endorsement Adds cloud computing to definition of computer 125927 07/17 system in CE Confidential Information and Regulatory Action Adds GDPR language to definition of Confidential Definitions Amended 12439106/17 Information and Regulatory Action Intellectual Property Exclusion Amended Endorsement Amends IP exclusion in S&P and EM to limit 123624 03/17 misappropriation of a trade secret which is done by or on behalf of an insured company, in effect granting a carve back for misappropriation of a trade secret by a rogue employee Loss Definition Amended Endorsement 12277711/16 Amends time of coverage in NI from 120 up to 150 Loss Definition Amended Endorsement (Forensic Gives the insured a $50k sublimit to establish I prove Accounting Costs; Sublimit $50k) 123811 3/17 their loss Law Enforcement Cooperation Endorsement 123224 Provides for cooperation with law enforcement that 10116 keeps details of a loss confidential from the insurer to not be considered a delay in reporting or non- cooperation with the terms of the policy EM -Loss Definition Amended Endorsement 123226 Add 'cause and scope' to forensic investigation and 10/16 gives express coverage for breach counsel Watercraft — Hull / Protection & Indemnity The renewal premium offered by Great America is $7,808; an $11 premium increase. This year Great American to offered a Vessel Pollution quote. The pollution policy would provide coverage for spills from vessels. The coverage would include clean up, third party damage, defense and fines. The premium to add this coverage is $1,025. Arthu'r J. Gallagher Risk Mnagemcn t1s,�-rvice, Inc, 179 9 Indian .River County Board of County Commissioners I Executive Summary (Cont.) County overview of expiring vs. renewal program for all coverages Below you will find an expiring vs. renewal premium summary: In order to reduce cost, the following options are available: Named Storm Limit Reduction Options Savings Decrease Named Storm Limit to $35M ($25,000) Decrease Named Storm Limit to $30M ($60,297) Decrease named Storm Limit to $25M ($135,297) 24.03% t t I Pro - .221,367 1 $ 236,629 Equipment Breakdown $ 10,528 $ 10,890 $ 357 3.43% Inland Marine $ 51,771 $ 57,226 I $ 5.455 10,54% Terrorism Liability $ 11,500 $ 11,500 $ - 0.00% NCBR Terrorism $ 7,275 $ 7,275 -t- 0.00% Prope ty Terrorism $ 9,500 $ 9,500$ - 0-00%- Crime $ 4,903 $ 5,005 $ 102 2,08% Public End Excess Liability $ 146,000 $ 153,300 $ 7,300 5.00% Excess Workers Com nsation $ 164,688 $ 171,216 $ 6,528 3964% Cyber $ 19,432 $ 19443 11 6.06%, Hull / P&I $ 7,797 $ 7,808 $ 11 0.14% Fee TOTAL 1 $ 175,000 $ 175,000 $ - s 0.00% In order to reduce cost, the following options are available: Named Storm Limit Reduction Options Savings Decrease Named Storm Limit to $35M ($25,000) Decrease Named Storm Limit to $30M ($60,297) Decrease named Storm Limit to $25M ($135,297) AOP Limit Reduction Options Savings Decrease AOP Limit to $100M ($41,000) Decrease AOP Limit to $65M ($56,000) Conclusion We took forward to reviewing this proposal with you in detail and truly appreciate your business. In the following pages we will review the results, changes, enhancements and options by each fine of coverage: Michael Gillon Erica Connick, ARM -P Area President Area Senior Vice President Arthur j.GaUaghcrRisk M agemen0ervices,Inc. -180 10 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Millstone Landing —17th Street SW Construction Progress Update DATE: April 11, 2018 DESCRIPTION AND CONDITIONS Per Board direction, I will present to the Board an update regarding the construction progress of 17th Street SW and 27th Avenue for Millstone Landing. I will also update the Board on the construction progress of 23rd Street SW and 271h Avenue also relating to Millstone Landing. APPROVED AGENDA ITEM FOR APRIL 10, 2018 181 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney 13. A County Attorney's Matters - B. C.C. 4.17.18 Oce of INDIAN RIVER COUNTY MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: April 8, 2018 ATTORNEY SUBJECT: All Aboard Florida Army Corps of Engineers Record of Decision BACKGROUND. On March 23, 2018, the United States Army Corps of Engineers (the "Corps") issued its Record of Decision ("ROD") with respect to the proposed All Aboard Florida project. The Corps prepared its own ROD for the Department of Army permit application to discharge fill material into waters of the United States for construction of Phase II of the All Aboard Florida project from West Palm Beach to Orlando. As part of its analysis, the Corps adopted the United States Department of Transportation Federal Railroad Administration's ("FRA") FEIS, issued in August 2015. On December 19, 2017, the Indian River County Board of County Commissioners (the "Board") authorized the County Attorney's Office to file a lawsuit against the FRA in conjunction with issuance of the FRA ROD, which was issued on December 15, 2017. On February 13, 2018, Indian River County, Martin County and CARE -FL filed a lawsuit against the United States Department of Transportation and FRA, claiming the FRA ROD did not comply with the requirements of NEPA and that the private activity bonds authorized to be issued, were illegal. Since the Corps ROD relies on the FRA's ROD, the County Attorney's Office recommends that the Board authorize the County Attorney's Office to amend the existing complaint to include the Corps or if more advantageous, file a separate action against the Corps, raising similar allegations. Although, both approaches could increase the costs of the pending litigation, the increase will be limited as the crux of the matter is still the deficiency of the FRA ROD. A U1/—q 'ndMGEKERAUD C CUg-d. Ak,-AACOCRODA - 182 Board of County Commissioners April 8, 2018 Page Two FUNDING. The Board has previously authorized $2.7 million for litigation related to All Aboard Florida. The funding for this litigation would come from the general fund. RECOMMENDATION. The County Attorney's Office recommends that the Chair allow for public comment on this matter and then have the Board vote to authorize the filing of either an amended complaint in the pending litigation to include the United States Army Corps of Engineers or a separate lawsuit against the United States Army Corps of Engineers based upon the deficient United States Department of Transportation Federal Railroad Administration Record of Decision. F UII—0LddMG&Vr24L1B C CAgeml.,II—MCOE ROD. dwr 183 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: April 6, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Thru: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, SWDD Subject: SWDD Quarterly Recycling Update FY17/18 — 2nd Quarter BACKGROUND: On January 23, 2018, staff presented the First Quarterly Recycling Update for Fiscal Year (FY) 2017/18 to the Solid Waste Disposal District (SWDD) Board. At this presentation, the Board asked the following questions that are addressed in this 2"d Quarterly Update to the SWDD Board: 1. How can we relate the increased single -stream recycling tonnages to the growth in Indian River County (IRC)? 2. What is our recycling rate for 2017? 3. How is the recycling going with the construction and demolition (C&D) debris? Is Public Works tracking C&D debris on county projects such as the car wash that was torn down? 4. How do the Customer Convenience Centers (CCCs) compare to what is happening curbside? 5. Where are we with recycling at the beach parks? 6. Are there any updates on recycling within the schools, specifically regarding the black Styrofoam trays used in the cafeterias? 2nd QUARTERLY UPDATE: For the second quarter of FY 2017/18, the average monthly recycling tonnages continue to be higher than the previous two years of single -stream recycling. Month FY 2015/16 FY 2016/17 FY 2017/18 January 1,613 2,030 2,177 February 1,585 1,606 1,714 March 1,941 1,900 1,793 Average Monthly Tonnage 1,713 1,846 1,895 184 @BCL@F40D9COA.docx - Page 1- 1. RECYCLING VS. GROWTH: Indian River County (IRC) has seen a rise in development and subsequently, a rise in population. In order to relate the increased recycling tonnages to the population growth in IRC, SWDD staff compared the annual population estimates provided by the Florida Legislature Office of Economic and Demographic Research, to the total amount of single -stream recycling produced in Indian River in a calendar year. *Note this includes single-family and multi -family recycling as well as commercial recycling that is tracked through the landfill and sent to Tropical Recycling. In 2017, SWDD estimates that the average IRC resident produced about 0.75 lbs. of recycling per person per day. In CY 2016, residents produced slightly less at 0.73 lbs. per person per day and in CY 2015, the rate was even lower at 0.51 lbs. per person per day. In summary, residents in Indian River County are indeed recycling more and the increase in single -stream tonnages over the last few years is not just a product of population growth. 2. RECYCLING RATE UPDATE FOR 2017: On March 29, 2018, SWDD staff submitted the annual Solid Waste Management Report to the Florida Department of Environmental Protection (FDEP). According to the data we submitted to FDEP for review, the recycling rate for IRC is estimated to be 60% for 2017. If FDEP accepts and confirms our calculations, then IRC will have successfully reached the interim goal of a 60% recycling rate by 2017. The official recycling rates for all Florida counties should be posted by DEP by July 1, 2018. 3. C&D RECYCLING: As suggested by the SWDD Board, any concrete material that is collected and reused by the Public Works Department from local demolition projects will be tracked and reported to SWDD to be included in the 2018 recycling report. In addition, SWDD staff will continue to coordinate with private companies that are recycling asphalt, concrete and vegetative waste in IRC. 4. CUSTOMER CONVENIENCE CENTERS: The delivery of recycling carts to all residential homes in IRC was expected to increase participation in the curbside recycling program, and subsequently decrease the amount of recyclable materials being brought to the CCCs, specifically those materials that are accepted curbside. As anticipated, the amount of mixed recyclables, paper products and cardboard collected at the CCCs decreased after the implementation of the single stream program in FY 15/16 (Figure 1). Interestingly, the total Garbage tonnages at the CCCs dropped significantly in FY 15/16, but then rebounded in FY 16/17, surpassing the tonnages brought in prior to the single -stream program. This rebounding effect was likely a result of the occurrences of both Hurricane Matthew and Hurricane Irma 185 @13CL@F40D9C0A.docx - Page 2 - CY 2015 CY 2016 CY 2017 Population 143,326 146,410 148,962 Number of Households (Single and Multi -family) 73,055 73,883 74,923 Annual Tons of Single Stream Recycling 13,647 19,444 20,412 (Material sent to Tropical Recycling*) Pounds per person per day 1 0.51 0.73 0.75 *Note this includes single-family and multi -family recycling as well as commercial recycling that is tracked through the landfill and sent to Tropical Recycling. In 2017, SWDD estimates that the average IRC resident produced about 0.75 lbs. of recycling per person per day. In CY 2016, residents produced slightly less at 0.73 lbs. per person per day and in CY 2015, the rate was even lower at 0.51 lbs. per person per day. In summary, residents in Indian River County are indeed recycling more and the increase in single -stream tonnages over the last few years is not just a product of population growth. 2. RECYCLING RATE UPDATE FOR 2017: On March 29, 2018, SWDD staff submitted the annual Solid Waste Management Report to the Florida Department of Environmental Protection (FDEP). According to the data we submitted to FDEP for review, the recycling rate for IRC is estimated to be 60% for 2017. If FDEP accepts and confirms our calculations, then IRC will have successfully reached the interim goal of a 60% recycling rate by 2017. The official recycling rates for all Florida counties should be posted by DEP by July 1, 2018. 3. C&D RECYCLING: As suggested by the SWDD Board, any concrete material that is collected and reused by the Public Works Department from local demolition projects will be tracked and reported to SWDD to be included in the 2018 recycling report. In addition, SWDD staff will continue to coordinate with private companies that are recycling asphalt, concrete and vegetative waste in IRC. 4. CUSTOMER CONVENIENCE CENTERS: The delivery of recycling carts to all residential homes in IRC was expected to increase participation in the curbside recycling program, and subsequently decrease the amount of recyclable materials being brought to the CCCs, specifically those materials that are accepted curbside. As anticipated, the amount of mixed recyclables, paper products and cardboard collected at the CCCs decreased after the implementation of the single stream program in FY 15/16 (Figure 1). Interestingly, the total Garbage tonnages at the CCCs dropped significantly in FY 15/16, but then rebounded in FY 16/17, surpassing the tonnages brought in prior to the single -stream program. This rebounding effect was likely a result of the occurrences of both Hurricane Matthew and Hurricane Irma 185 @13CL@F40D9C0A.docx - Page 2 - during FY 16/17. We would need another non -hurricane season in order to truly gauge the effects of the new curbside programs on the recycling and garbage tonnages collected at the CCCs. Figure 1 S. BEACH PARKS: As of January 2018, recycling is available at all eight (8) county beach parks after over thirty modified blue recycling carts were delivered to the parks. The carts are emptied once a week by Waste Management. 6. IRC SCHOOL RECYCLING PILOT PROGRAM: The IRC School Recycling Pilot Program was successfully launched in January 2018 at four of IRC's public schools: Pelican Island Elementary, Rosewood Magnet School, Storm Grove Middle School, and the Vero Beach High School Freshman Learning Center. The overall response from the teachers and students at the schools was very positive. The recycling at each school increased about 50% and the garbage reduced between 30-50%, depending on the school. SWDD will continue to work with the School District of IRC to discuss the possibility of expanding the program to the remaining 16 public schools. A detailed discussion of the expansion will be brought to the SWDD Board at a future meeting. The IRC School Recycling Pilot program did not specifically address the black Styrofoam trays used in school cafeterias; however, one of the pilot schools, Pelican Island Elementary, was in the process of launching a pilot composting program and replacing the black Styrofoam trays with biodegradable trays. Since the last quarterly update, the composting equipment has been successfully connected, and the school has begun their pilot composting program. RECYCLING EVENTS AND EDUCATION: During the second quarter, SWDD partnered with Waste Management to host the winter Electronics and Household Hazardous Waste (HHW) Recycling Event on January 27, 2018, at the North County Pool. @BCL@F40D9C0A.docx - Page 3 - 186 Garbage & Single Stream Recycling at CCCs 1,400 18,100 E 1,200 Start of Single 18,000 Stream Program 1,000 17,900 N to - 17,800 17,800 U 800 v 17,700 0 M 0.0 600 € CLO C I 17,600 .0 W 400 ( ( 17,500 ( l9 200 17,400 I 1I 0 ' i 17,30 1 FY13/14 FY14/15 FY15/16 FY16/17 -*-Single Stream Recycling -i-Garbage S. BEACH PARKS: As of January 2018, recycling is available at all eight (8) county beach parks after over thirty modified blue recycling carts were delivered to the parks. The carts are emptied once a week by Waste Management. 6. IRC SCHOOL RECYCLING PILOT PROGRAM: The IRC School Recycling Pilot Program was successfully launched in January 2018 at four of IRC's public schools: Pelican Island Elementary, Rosewood Magnet School, Storm Grove Middle School, and the Vero Beach High School Freshman Learning Center. The overall response from the teachers and students at the schools was very positive. The recycling at each school increased about 50% and the garbage reduced between 30-50%, depending on the school. SWDD will continue to work with the School District of IRC to discuss the possibility of expanding the program to the remaining 16 public schools. A detailed discussion of the expansion will be brought to the SWDD Board at a future meeting. The IRC School Recycling Pilot program did not specifically address the black Styrofoam trays used in school cafeterias; however, one of the pilot schools, Pelican Island Elementary, was in the process of launching a pilot composting program and replacing the black Styrofoam trays with biodegradable trays. Since the last quarterly update, the composting equipment has been successfully connected, and the school has begun their pilot composting program. RECYCLING EVENTS AND EDUCATION: During the second quarter, SWDD partnered with Waste Management to host the winter Electronics and Household Hazardous Waste (HHW) Recycling Event on January 27, 2018, at the North County Pool. @BCL@F40D9C0A.docx - Page 3 - 186 The event brought in 275 cars and recycled 10,106 lbs. of electronics as well as paint cans, propane tanks, pesticides, and other HHW. Our next recycling event will be the Waste Tire Amnesty Day on April 28, 2018 from 9 am to 3 pm at the Main County Landfill and the five CCCs. This year, SWDD launched a Mailer Campaign where 6.5 x 11" postcards were mailed to single family and multifamily homes in IRC. The postcard contained general recycling information as well as explanations to why particular items are not accepted in the blue recycling cart. In conjunction with the recycling mailer, SWDD staff developed a brief survey to collect valuable feedback from the community about the garbage and recycling services available in IRC. To encourage participation, any resident that fills out the survey can choose to enter a raffle for a chance to win a $100 gift card donated by Target Corporation or a $25 gift card donated by Countryside Citrus. As of April 6, 2018, over 300 survey submissions have already been submitted. In early May, SWDD will launch a general recycling advertising campaign and remind residents to fill out the online survey. The drawing for the raffle will take place on June 1, 2018, and SWDD staff will share the results of the survey at the 3rd quarterly update to the SWDD Board. @BCL@F40D9COA.docx - Page 4 - 187 f"Wecycling at CCCs vs. at Curbside 1,600 - z 22,000 Start of Single r ZQ0,00 1,400 Stream Program ME .---% 1,000 fA c 12 900 600 18,000 16,000 .#W -k (A c 12 14,000 4) M 12,000 lQOOO u 8,000 6,000 4100 4,00,0 200 2,000 0 0 FY13/14 FY14/15, FY15/16, FY16/17 -*--CCCs --*-Curbside Recycling Update for 2nd Quarter: Single -Stream Recycling in FY 17/18 Solid Waste Disposal District Stephanie Fonvielle Recycling Education and Marketing Coordinator AVER Lwn April 17, 2018 Recycling Tonnages for the 2nd Quarter Month I 0416VA,11VA MF NY12 0115NM6 MR. 11 WRA Eldm2mm Tonnages Tonnages Tonnages January February March 1613 2,030 1,585 1,606 1,941 1,900 Average 1,713 2,177 1,714 11,793 1,1846 1,895 Recycling vs. Growth 43,326 73,055 3,647 0.51 1461410 1481962 73,883 74,923 1 19,444 20,412 0.73 0.75 *Note this includes single-family and multi -family recycling as well as commercial recycling that is tracked through the landfill and sent to Tropical Recycling. Curbside vs. Convenience Centers Garbage & Single Stream - Recycling at CCCs 1,400 1,200 Start of Single i 'Stream Program 1,000 800 FY16/17 :,Hurricane Matthew, Oct. 2016 Hurricane Irma,, Sept. 2017 c - q K FY15/16 9 —0 -Garbage r 18,100 18,000 17,900 1-02 17,800 17,700 M GJ WDM 17,600 .0 M i L 17,500 17,400 17,300 FY16/17 2017 Recycling Rate Update ljccvnLC�VNo 1 CgV 2�mw 1 GHQ o o. 50 60% 60% c Pending &Mmd° t w- : G 34% 53% Approval DEP: 60 Let's work together to reach 1 7510 of all trash should be recycled by 2020. OR i AS � „�, ♦ i ,r, � 1 Ak Al Ab • �;t �j ? yt �tj�f �i� ' •s. �C% a+ps� • �� i�';�i '�d{� {a �� f 'S . � �4�'�711F�,t'•'"�r�,+� � � �. � �1�' .;'*,�� S�i4`.' .��. a .�"E "' � � � �� t�J�i b� �t "fhtb, �s�,.F��; i�t' �..��,t � �it � rJi�y t� E 3 ,iHf �' ,,:i. ....�-ts .,.� ,� '$�„1�+��<*✓ �: ��} �-''•h'�y ,r 0.-�r+ w��`-t"d.� �t,�,,, � of ,C��•'2. � i��l ,'''��" �/a,%;� i��p"� '� ice; "`" s • 1 r - 4 IRC'School--Recyc'ling Pilot Program, Results: Overall positive response from teachers, students and custodial staff Challenges: Cafeteria - Disposal of liquids was more time= consuming. Outdoor Containers — more contamination in outdoor dining areas R2CyChng increased about 5Q% Garbage decreased about 30-50% IRC School Recycling Pilot Program Before You Get to the Bin,000�-14 RECYCLE o",`a Think About What You Can Recycle These! ME, - ti _ Yogurt Cups • mel►' ? ._... II � � {amptYl Water Bottles Fruit Cups Paper Bags (empty) Soda Cans (empty) Milk and Juice Cartons (empty) (empty) Throw These in the Garbage: Li plasticeags Styrofoam — - Bottle Caps Ziplocs and Baggles Plastic Silverware Used Napkins/St.", y (vod and Pandy Wrappers *Pre-program surveys showed many students were unaware that plastic utensils and plastic straws are NOT recyclable. Education: Posters Signs Games P Ca 'On Cofnpos ---,% \55 ?eVx e urge opo JvN - e dab\ 510degf ---"' Vis, r�• ;t ma=y =' _ - _ `�''^�. %'� Events and Education Electronics and HHW — Jan: 27, 2018 10,,106 I-bs. of Electronics 275 -cars Events and Education Recycling mailer sent to all single-family and multi -family homes Online survey —As of April 16th over 700 surveys have been submitted CP CP t �V ERC, PRSKT STD �` OG US POSTAGE p jilt' � PAID' K WEST PALM BEACH F ! * ® * PERMrr NO 1946 J r *********ECRWSSEDDM**** Residential Customer Visit wevw.ircrecycles.corn to: a Fill out the survey (Encuesta esti disponible en espadol) !� 04t' Learn more about, the garbage/recycling program ! w,Learn'about,upcoining,RecychngEvents /'Find',yo s':tur pickup day.and hauler information 4 os. See the locations/hours for the�County Landfill.. and the,5 Customer Congenience'Centers• ti . Para esparlol,,visite ]a paging de internei irerecycies.com. Special Event Closure — Gifford CCC Gifford Customer Convenience Center SPECIAL EVENT CLOSURE K11 U611 � VERO BEACH AIR SHOW "NO FL Y ZONE & NO A CTI VITY ZONE Thursday, April 19, 2018 1.2:010 pin to 6:00 pm Friday, Apn*l 20, 2018 Saturday, April 21, 2018 Sunday, Apn* 122, 2018, M - 12:00 pm to 6.-00 pm 12:00 pm to 6:00 pm 12:00 pm to 6:00 pm ,_- -%4 *70- non I -NO 11