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HomeMy WebLinkAbout06/05/2018ORiVi,' COUNTY COMMISSIONERS K BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, JUNE 5, 2018 - 9:00 AM Commission Chambers Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Peter D. O'Bryan, Chairman, District 4 Jason E. Brown, County Administrator Bob Solari, Vice Chairman, District 5 Dylan Reingold, County Attorney Susan Adams, District 1 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Joseph E. Flescher, District 2 Tim Zorc, District 3 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Pastor Gregory Shreaves, Living Lord Lutheran Church 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation on Veterans Outreach Golf Tournament by U.S. Army Sergeant (Retired) Curtis Paulisin, Vice President, Veterans Council of Indian River County, and U.S. Army Sergeant (Retired) Gary James 5.11. Public Announcement for Hurricane Preparedness - Are You Ready? 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION 7.A. Electronics and Household Hazardous Waste Event on June 9, 2018 7.11. Update on All Aboard FL/Vero Electric Expenses June 5, 2018 Page 1 of 5 8. CONSENT AGENDA 8.A. Checks and Electronic Payments May 11, 2018 to May 17, 2018 8.B. Checks and Electronic Payments May 18, 2018 to May 24, 2018 8.C. Approval of Updated Statewide Mutual Aid Agreement between Indian River County and the Florida Division of Emergency Management 8.D. Acceptance and Approval of Expenditures for Emergency Management State -Funded Subgrant Agreement (EMPA) 19 -BG -XX 8.E. Recommendation of Award of Contract for Replacement of Conveyor Systems at the PC Main Screening System (Bid No. 2018055) 8.F. Approval of Six -Month Extension to SJRWMD Cost -Share Grant for Osprey Acres Floway and Nature Preserve 8.G. Forest Park Water Main Extension: Approval of Change Order and Final Pay for Blue Goose Construction Work Authorization No. 2017-008 8.H. 128th Court Water Main Extension: Approval of Change Order and Final Payment of Blue Goose Construction Work Authorization No. 2018-001 8.I. Pelican Pointe Water Service Replacement: Approval of Change Order and Final Pay for Blue Goose Construction Work Authorization No. 2017-006 8.J. Approval of Six -Month Extension to FDEP Agreement No. NS027 for Osprey Acres Floway and Nature Preserve 8.K. MSA Holdings, LLC.'s Request for Final PD Plan/Plat Approval for a Subdivision to be known as Hampton Woods East PD [PD -17-08-05 / 95050141-81436] 8.L. Amendment No. 1 to Work Order No. 4 with Masteller & Moler, Inc. for the Victor Hart Sr. Complex Drainage Improvement Project 8.M. Public Works - Fleet Division, Request for Increase to Existing Kelly Tractor Purchase Order 8.N. Miscellaneous Budget Amendment 011 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. FINAL PUBLIC HEARING: County Initiated Request to Amend (Update) the Text of the Sanitary Sewer Sub -Element for Septic to Sewer Conversion and the Associated Text of the Future Land Use Element of the County's Comprehensive Plan (Legislative) June 5, 2018 Page 2 of 5 10.A.2. FINAL PUBLIC HEARING: County Initiated Request to Amend the Text of the Coastal Management Element and Future Land Use Element of the County's Comprehensive Plan Relating to Sea Level Rise (Legislative) B. PUBLIC DISCUSSION ITEMS 10.B.1. Request to Speak from Mark Yanno Regarding Future Boating Access to South County C. PUBLIC NOTICE ITEMS 10.C.1. Notice of Scheduled Public Hearing for June 12, 2018: Vero 53 Landings, LLC's Request for Conceptual Site Plan and Special Exception Use Approval for the CERTUS of Vero Beach Adult Congregate Living Facility (ACLF) [SP -SE -17-08-15 / 2016070073 -79431] (Quasi -Judicial) 10.C.2. Notice of Public Hearing for June 12, 2018: Harmony Reserve, LLC's Request to Rezone Approximately 2.18 Acres from RS -3, Residential Single -Family (up to 3 units/acre) and RM -6 (Residential Single -Family (up to 6 unit/acre), to PD, Planned Development Residential, and to Modify the Conceptual PD Plan Approval for the Project known as Harmony Reserve PD [PD -18-04-02/ 97080101-81067] (Quasi -Judicial) 10.C.3. Notice of Public Hearing for June 19, 2018: Request by David J. Haeseler, Eve D. _ Haeseler, Nancy Ellen Casey, Trustee, Florida Academy of Impairment Ratings, Inc., and Kashi Church Foundation, Inc. for the Abandonment of Two Twenty Foot Wide Roadway Easements Over Lots 1, 2, 3, and 4, POD G Village of Kashi PD [ROW -18-02-02 / 2008110007-80637] (Legislative) 11. COUNTY ADMINISTRATOR MATTERS 11.A. Approval of a Revision to the Retiree Health Benefits and Subsidy Policy to Provide for Suspension of Subsidy when a Hold or Stay is Placed on Paying a Retiree's Benefits and Providing for Loss of Eligibility for Retiree Subsidy and Benefits when an Individual Ceases to be Deemed a Retiree under Section 112.080 1, Florida Statutes 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources June 5, 2018 Page 3 of 5 12.D.1. Approval of Renewal of the Florida Blue Administrative Services Agreement for the Period October 1, 2018 through September 30, 2023 and Providing for Wellness Contributions of $300,000 over a Five (5) Year Period 12.D.2. Health Insurance Recommendations for Plan Year 2018/19 E. Office of Management and Budget F. Public Works G. Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Peter D. O'Bryan, Chairman B. Commissioner Bob Solari, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph E. Flescher E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 15.B.1. CCNA-2018 Work Order No. 1 to CDM Smith, Inc. for Engineering Services with the 2018 Water Quality Technical Report C. Environmental Control Board 16. ADJOURNMENT June 5, 2018 Page 4 of 5 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12: 00 Noon to 5:00 p.m. June 5, 2018 Page 5 of 5 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: May 18, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Thru: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, SWDD Etta LoPresti, Emergency Management Coordinator Subject: Public Announcement for Hurricane Preparedness- Are You Ready? June 1, 2018, is the official beginning of hurricane season; therefore, annual preparation for the season is encouraged. The Solid Waste Disposal District (SWDD) and Indian River County Emergency Services (IRCES) want our residents to be prepared. Here are a few ways to get ready before there is an imminent threat: Trim your trees now and clear away debris from your home, work or school; Remove and store outdoor items that may become dangerous in high winds; Build a disaster supply kit, make a plan, and stay informed. We would like to remind all visitors and residents of Indian River County that hurricane preparedness help is available online at www.irces.com or www.ready.gov. A hardcopy of the Disaster Preparedness Guide is available in the Administration Building lobby or it can be downloaded here: httP://irces.com/EM/documents/­­Disaster-Preparedness.pdf Stay informed by subscribing to Indian River County emergency alerts at www.alertindianriver.com to receive pertinent notifications via text message, email or phone. For more information, contact IRCES at 772-567-2154. SWDD and IRCES will be out at the Indian River Mall for the 2018 Hurricane Expo on Saturday, June 9, 2018, from 10 a.m. to 2 p.m. to hand out Hurricane Preparedness Guides, Hurricane Tracking Charts, and to answer any questions. There are no departmental costs to attend the expo. ATTACHMENTS: 1. Public Advertisement & Preparedness Guide Coversheet Public Announcement for Hurricane Preparedness- Are You Ready - Page 1 Hurricane Season isJune 1 through November 3 0 m� I r' - • Jam^ `, -_ y _ __ IL What should you do NOW? ❑ Trim your trees and remove debris. ❑ Know if you reside in an evacuation area and the location of local public shelters. ❑ Inventory and update your disaster supply kit. Include a 3 -day supply of water (one gallon per person per day). ❑ Prepare to secure your home and register for a special needs shelter, if applicable. ❑ Be sure to include your pets in your emergency plans. What should you do if there is an imminent threat? ❑ Listen to news media or NOAA Weather Radio for critical information. ❑ Turn your refrigerator/freezer to the coldest setting. ❑ Fill your car's gas tank. ❑ Prepare for your pets. ❑ Secure your home. ❑ Safeguard your important documents and gather your medications. ❑ Evacuate if told to do so. This information is brought to you by Indian River County Emergency Services and the Solid Waste Disposal District f toren thr atens, ta}' tun to }= ur oval N©AA eather adioC4ov rnm nt Cehannel 7 \� M..f R dio St tion ��� �F 9 FtV1 The Weath r C*hannel Emerg n y 1 anag m nt Phon -in Weath r in 7 2- 69-2 29 ownlo th Indianiv r unty ficial Disa ter tui t www.ir s. m uQ-51 e to radian River rouiity m rg n y lerts by vi itis : www.ale 01,4anriver.com ubscrib to the ATA,are n rep r " A P whi •h i vailabl nth Apple Store r Googl lay. Indian River County Department of Emergency Services Emergency Management Division 4225 43rd Avenue Vero Beach, FL 32967 (772) 567-2154 www.irces.com December 1, 2015 Due to voluminous nature, the entire guide is available at http://irces.com/EM/documents/Disaster-Preparedness.pdf 2018 ATLANTIC HURRICANE SEASON OUTLOOK Indian River County -Incy Management Division Tad Stone, Director June 5, 2018 Indian River County's Close Calls s 2016 — Hurricane Matthew (October) • Prepared for a Category 4 hurricane. • Center of eye only 35 miles east of Vero Beach. • Maximum gusts in Indian River - 74 mph. s 2017 — Hurricane Irma (September) • Prepared for a Category 4 hurricane. • Center of eye only 95 miles west of Vero Beach. • Maximum gusts in Indian River - 62 mph. 6/5/2018 M- j-11 Atlantic -Hurricane season._ ` 'fes - �• Named storms r� 350,0 ;; c`,, Hurricanes Major hurricanes 1-4 htwvo-normal NoarMrmal BEt •rl0rfnal season Season probability • •' Beprepared: Visit hurricanes.govand follow @NWSand @NHC Atlantic on Twitter. How has disaster response changed since the 2004 hurricanes? s Improved coordination between agencies — Federal, State and Local. s Improved public outreach — smart phones and social media. s Hardened infrastructure — better building codes. s More training and better communications for first responders. 6/5/2018 J- 2 How does Indian River County Emergency Management Prepare for disasters? • Hurricanes/Severe Weather _ • Radiological Emergenciesif you'failrfo pl • Tsunami you are planning to fail Ili • Cyber Security -Benjamin Franklin • FEMA Recovery Programs "Individual commitment to a group effort - that is what makes a team work....." Vince Lombardi 6/5/2018 2018 HURRICANE SEASON PREPAREDNESS Indian River County Solid Waste Disposal District ie Fonvielle, Recycling Coordinator June 5, 2018 How to Prepare Your Family and Your Home Hurricane Season is June 1 What should you do NOW? O Trim your trees and remove debris. O Know it you reside in an evacuation area and the location of local public shatters. O Inventory and update your disaster supply kit. Include a 3 -day supply of water (one gallon per person per day). O Prepare to secure your home and register iota special needs shelter. it applicable. O Be sure to include your pats in your emergency plans. November 30 What should you do If there Is an imminent threat? O Listen to news media at NOAH Weather Radio for critical information. O Turn your reftigeratorAreezer to the coldest setting. O Fig your cars gas lank. O Prepare for your pets. O Secure your lame. O Safeguard your important doamrems and gather your medications. O Evacuate ii told to do so. 1Ns idwrtn . b,.Vo by. by bdm Parc carry e�swa E.Xrq sV4 eksac WzsbU.WDWO i 6/5/2018 j- 4 Start Preparing Now! s Trim your trees s Clear your home of debris and bring unwanted items to the Main Landfill or one of the 5 Convenience Centers (times and locations at ircrecycles.com) Start Preparing Now! s Trim your trees s Clear your home of debris and bring unwanted items to the Main Landfill or one of the 5 Convenience Centers (times and locations at ircrecycles.com) Oslo Oslo t>:lti 6/5/2018 3'5 Start Preparing Now! 5 Take advantage of these upcoming events 2018 nurrieme Expo Indian River Mall JUTE 9Ta 10 A. TO2PM U0,ME JOIN, Usc Learn how to keep you and your loved ones safe this Hurricane Season. 6/5/2018 ). 6 Saturday, June 9, 2018�p ^' - 9 an to 12 pm IRC lntcrgenerationO Recreation Center 1590 9th St. SAY. amo,laita.t • Vero Beach N.tgtnmmon h—t ld aema<antonaln tor,whr.rcutne, b/1 i!i w- arMkIngredimuoutshouldntaxr bt Oia 1.)-,rsgular garbW. 9,ina vs )nut '---..d ha Mld M -d _ Ka,tc ollnv) u, bt Icy al,Po:<a or.na rtt)<ka fwr of charge! Wbat Can I Bring... r Electronics -C—p., .rbones, W�skm radbs nbin # Chemicals-H—hold ekanm),estlei m rtrtahrn. Brach -_ Automotive- 7nmmisdonrorake ems maor olt wlf— - --` ` J Othor•Pam (upm5aal.). duorcstrnr AilMRmarc! Nut—TryM.nmmunnlon•medlnllon. ma)erarllanm 5` IRC Residents only. Please No Commm(tlal Buslncssesl - 6/5/2018 ). 6 7�9 Informational Item INDIAN RIVER COUNTY �1VERO SOLID WASTE DISPOSAL DISTRICT ' -� BOARD MEMORANDUM Date: May 18, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Thru: Himanshu H. Mehta; P.E., Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, SWDD Subject: Electronics and Household Hazardous Waste Event on June 9, 2018 The Solid Waste Disposal District (SWDD) and Waste Management will be hosting the Summer Electronics and Household Hazardous Waste Recycling Event on Saturday, June 9, 2018, from 9 am to 12 pm. All residents of Indian River County are invited to bring various electronic items and household chemicals to be properly disposed of by two certified disposal companies, US Ecology and Al Assets. The event will take place at the Intergenerational Recreation Center at 1590 9th St. S.W. in Vero Beach where SWDD will be handing out free giveaways and free raffle tickets for a chance to win a laptop, courtesy of Al Assets. FREE Residential Recycling Event 0 1 ! '114 dt4i Tbm Saturday, June 91h . 9 am to 12 pm IRC Intergenerational Recreation Center • 1590 91h St. S.W. (aka Oslo Rd.) • Vero Beach What Can I Brine? (IRC Residents Only. No Businesses Please) Electronics - Computers, phones, speakers, radios, cables Automotive - Transmissionlbrake fluid, motor oil, antifreeze Chemicals - Household cleaners, fertilizers, bleach _ - Other - Paint (up to 5 gal.) & more! L. �, Recycle Electronics & HHW is year-round at the Main Landfill or J one of the 5 Convenience Centers! FW A, As FUNDING: Many common household items can contain corrosive, reactive, or toxic ingredients that should never be placed in your regular garbage. Dispose of it properly with the Solid Waste Disposal District and enter the raffle to Win a Free Laptop! To learn more visit ircrecycles.com or call 770-5112. ...RECYCLE! ti -- _1i RAFFLE TICKET cup & Bring with You! NAME: J6BCOIO�V PHONE: This agenda is for informational purposes only and does not require funding. Electronics and Household Hazardous Waste Event on June 9, 2018 -Page 1-- 7A INFORMATIONAL INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: May 29, 2018 FROM: Michael Smykowski Director, Office of Management & Budget SUBJECT: UPDATE ON ALL ABOARD FL/VERO ELECTRIC EXPENSES DESCRIPTION Staff is providing an update to the Board of County Commissioners on actual expenses for All Aboard Florida and Vero Electric/FMPA issues. Please see the attached documents for expenses incurred as of 5/29/18. ATTACHED: • All Aboard Fl. expenses through 5/29/18 spreadsheet. • Vero Beach Electric/FPL/FMPA expenses through 5/29/18 spreadsheet. All Aboard Florida Expenses Indian River County Board approved expenses of $186,921 prior to 3/24/15 autorization 3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 -16/17 in addition to prior authorizations Acct#00110214-033110-15023 Legal Services Date Vendor Amount Note 5/15/2018 Bryan Cave LLP $23,853.70 Fees for Legal Services -March 2018 5/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -2/14-27/18 4/9/2018 Bryan Cave LLP $56,189.09 Fees for Legal Services -Feb 2018 4/9/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Jan/Feb 3/14/2018 Bryan Cave LLP $58,782.89 Fees for Legal Services -Jan 2018 3/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Dec/Jan 2/20/2018 Bryan Cave LLP $32,662.90 Fees for Legal Services -Dec 2017 2/2/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -Dec 1/17/2018 Bryan Cave LLP $6,358.50 Fees for Legal Services -Nov 2017 12/19/2017 McDermot,Will & Emery LLP $10,089.56 IRC Legislative Advocacy Matters-Oct/Nov 12/19/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -Sept Subtotal Expenses FY 17/18 $237,936.64 9/30/2017 McDermot,Will & Emery LLP $10,033.78 Fees for Legal Services -Aug & Sept 9/30/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters 9/30/2017 Bryan Cave LLP $2,995.50 Fees for Legasl Services -Sept 2017 9/30/2017 Bryan Cave LLP $1,119.00 Fees for Legal Services -Aug 2017 9/27/2017 Bryan Cave LLP $13,195.60 Fees for Legal Services -July 2017 8/15/2017 Bryan Cave LLP $5,893.00 Fees for Legal Services -June 2017 7/17/2017 Bryan Cave LLP $20,729.17 Fees for Legal Services -May 2017 private activity bonds 7/17/2017 Bryan Cave LLP $1,551.00 Fees for Legal Services- May 2017 6/13/2017 Bryan Cave LLP $823.50 Fees for Legal Services -April 2017 5/12/2017 Bryan Cave LLP $2,608.50 Fees for Legal Services -March 2017 5/12/2017 Bryan Cave LLP $77.02 Fees for Legal Service -March 2017 private activity bonds 4/10/2017 Bryan Cave LLP $3,385.90 Fees for Legal Services -Feb 2017 4/10/2017 Bryan Cave LLP $375.00 Fees for Legal Services -Feb 2017 private activity bonds 3/8/2017 Bryan Cave LLP $11,097.20 Fees for Legal Services -Jan 2017 3/8/2017 Bryan Cave LLP $14,886.78 Fees for Legal Services -Jan 2017 private activity bonds 2/20/2017 Bryan Cave LLP $342.50 Fees for Legal Services- Dec 2016 2/20/2017 Bryan Cave LLP $53,720.93 Fees for Legal Services -Dec 2016 private activity bonds 1/24/2017 Shubin & Bass PAS $4,795.00 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP ._ $534.50 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP $15,931.78 Fees for Legal Services -Nov 2016 -private activity bonds 12/1/2016 Bryan Cave LLP $1,722.50 Fees for Legal Services -Oct 2016 12/1/2016 Bryan Cave LLP $16,457.70 Fees for Legal Services -Oct 2016 -private activity bonds 12/1/2016 Shubin & Bass PAS $9,387.20 Fees for Legal Services -Oct 2016 Subtotal Expenses FY 16/17 $201,663.06 9/30/2016 Bryan Cave LLP $5,060.15 Fees for Legal Services -Sept 2016 9/30/2016 Bryan Cave LLP $46,369.62 Fees for Legal Services -Sept 2016 -private activity bonds 9/30/2016 Bryan Cave LLP $20,358.95 Fees for Legal Services -Aug 2016 9/30/2016 Bryan Cave LLP $8,496.08 Fees for Legal Services -Aug 2016 -private activity bonds 9/30/2016 Shubin & Bass PAS $28,277.00 Fees for Legal Services -Sept 2016 9/28/2016 Shubin & Bass PAS $22,949.40 Fees for Legal Services -Aug 2016 9/28/2016 Shubin & Bass PAS $15,581.00 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $14,149.70 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $3,457.13 Fees for Legal Services -July 2016- private activity bonds 8/16/2016 Bryan Cave LLP $72,430.59 Fees for Legal Services -June 2016- private activity bonds 8/16/2016 Bryan Cave LLP $1,754.00 Fees for Legal Services -June 2016 7/27/2016 Shubin & Bass PAS $17,550.50 Fees for Legal Services -June 2016 7/19/2016 Bryan Cave LLP $3,561.50 Fees for Legal Services -May 2016 7/19/2016 Bryan Cave LLP $9,255.65 Fees for Legal Services -May 2016 -private activity bonds 6/21/2016 Shubin & Bass PAS $11,591.49 Fees for Legal Services -May 2016 6/14/2016 Bryan Cave LLP $27,804.30 Fees for Legal Services -April 2016 6/14/2016 Bryan Cave LLP $386.10 Fees for Legal Services -April 2016 -private activity bonds 5/24/2016 Shubin & Bass PAS $29,983.35 Fees for Legal Services -April 2016 5/3/2016 Shubin & Bass PAS $21,968.25 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $19,845.75 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $128,696.58 Fees for Legal Services -March 2016 -private activity bonds 4/6/2016 Bryan Cave LLP $112,572.86 Fees for Legal Services -Feb 2016 -private activity bonds 4/6/2016 Nabors & Giblin $150.00 Fees for Legal Services -August 2015 3/30/2016 Shubin & Bass PAS $7,575.75 Fees for Legal Services -Feb 2016 3/16/2016 Bryan Cave LLP $31,795.61 Fees for Legal Service -Jan 2016 -private activity bonds 3/16/2016 Bryan Cave LLP $22,207.65 Fees for Legal Services -Jan 2016 6 All Aboard Florida Expenses Indian River County 2/9/2016 Bryan Cave LLP $16,410.09 Fees for Legal Service -Dec 2015 private activity bonds 2/9/2016 Bryan Cave LLP $6,767.90 Fees for Legal Service -Dec 2015 1/20/2016 Bryan Cave LLP $50,663.10 Fees for Legal Service -Nov 2015 private activity bonds 1/20/2016 Bryan Cave LLP $20,948.09 Fees for Legal Services Nov 2015 12/8/2015 Bryan Cave LLP $27,303.95 Fees for Legal Services Oct 2015 12/8/2015 Bryan Cave LLP $1,245.06 Fees for Legal Services -Oct 2015 private activity bonds 8/5/2016 GK Environmental Subtotal Expenses FY 15/16 $807,167.15 $928.37 AAF Hearing 9/30/2015 Bryan Cave LLP $54,812.80 Fees for Legal Services Sept 2015 9/30/2015 Bryan Cave LLP $7,113.36 Fees for Legal Services -Sept 2015 private activity bonds 9/30/2015 Bryan Cave LLP $81,436.99 Fees for Legal Services -Aug 2015 9/30/2015 Bryan Cave LLP $55,354.02 Fees for Legal Services -Aug 2015 private activity bonds 8/28/2015 Bryan Cave LLP $51,636.09 Fees for Legal Services -July 2015 private activity bonds 8/28/2015 Bryan Cave LLP $6,307.05 Fees for Legal Services -July 2015 8/12/2015 Bryan Cave LLP $50,710.86 Fees for Legal Services -June 2015 private activity bonds 8/12/2015 Bryan Cave LLP $37,687.25 Fees for Legal Services -June 2015 7/1/2015 Bryan Cave LLP $178,503.50 Fees for Legal Services -May 2015 private activity bonds 7/1/2015 Bryan Cave LLP $37,048.25 Fees for Legal Services -May 2015 7/2/2015 Bryan Cave LLP $177,071.70 Fees for Legal Services -April 2015 7/1/2015 Bryan Cave LLP $28,871.78 Fees for Legal Services -April 2015 private activity bonds 6/18/2015 Nabors Giblin & Nickerson PA ($250.00) Martin county paid 1/2 5/20/2015 Nabors Giblin & Nickerson PA $500.00 Fees for Legal Services 05/12/15 Bryan Cave LLP $28,877.05 Fees for Legal Services 05/12/15 Bryan Cave LLP $145,105.00 Fees for Legal Services 04/20/15 Bryan Cave LLP $4,107.50 Fees for Legal Services 3/24/15 Nabors Giblin & Nickerson PA* $617.49 IRC 1/3 Portion of Legal Fees 2/24/15 Nabors Giblin & Nickerson PA* $5,593.56 IRC 1/3 Portion of Legal Fees 12/22/14 Bryan Cave LLP $33,252.60 Fees for Legal Services 12/10/14 Bryan Cave LLP $79,962.30 Fees for Legal Services Subtotal Expenses FY 14/15 $1,064,319.15 9/30/14 Bryan Cave LLP $26,975.60 Fees for Legal Services 9/30/14 Bryan Cave LLP $638.70 Fees for Legal Services 9/17/14 Bryan Cave LLP $937.50 Fees for Legal Services Subtotal Expenses FY 13/14 $28,551.80 *Split between St.Lucie, Indian River, and Martin Counties Acctp00110214-033190-15023 Other Professional Services 4/28/2017 Martin County 50% reimbursement -$3,380.35 50% reimbursement 4/18/2017 Triad Railroad Consultants $6,760.69 Expert Witness 2/20/2017 Atkins North America,lnc. $1,607.00 Drainage Reports & calculations 1/24/2017 Triad Railroad Consulants $13,396.11 12/1/2016 VB Court Reporters $300.00 St Johns Admin Hearing .12/1/2016 Scripps $95.70 Legal Advertising Subtotal Expenses FY 16/17 $18,779.15 9/30/2016 GK Environmental $5,580.00 9/30/2016 Triad Railroad Consulants $24,758.59 Review AAF 90%& plans 9/30/2016 Atkins North America,lnc. $20,782.50 Drainage Reports & calculations 9/30/2016 Federal Express $8.18 8/5/2016 GK Environmental $2,040.00 7/12/2016 Dylan Reingold-travel to Wash DC $928.37 AAF Hearing 6/1/2016 US Legal Support Inc. $160.80 AAF Hearing Certified Transcriber 5/23/2016 Federal Express $6.10 Shipping 5/11/2016 GK Environmental $6,000.00 Prelim wetland determination 4/19/16 GK Environmental $1,875.00 Prelim wetland determination 1/26/2016 Federal Express $6.85 Shipping 1/25/2016 VB Court Reporting $417.50 IRC vs Rogoff Subtotal Expenses FY 15/16 $62,563.89 9/30/2015 Dyland Reingold $412.00 Reimburse for case filing 9/16/2015 Federal Express $3.92 Shipping 8/25/2015 Railroad Consultant Group $36,053.97 Rail Safety Study 8/25/2015 Railroad Consultant Group $435.00 Rail Safety Study 7/14/2015 Federal Express $6.31 Shipping 7/2/2015 William M Sampson $6,875.00 Rail Crossing Analysis 6/16/2015 Federal Express $7.84 Shipping 6/10/2015 Dylan Reingold-travel to Wash DC $446.11 Preliminary Hearing 5/12/2015 Treasury of the United States $570.00 Public Records Subtotal Expenses FY 14/15 $44,810.15 II All Aboard Florida Expenses Indian River County Acct#00110111-034020-15023 5/8/2018 Dylan Reingold-Capital Hill All Aboard FL Mtg $161.89 5/8/2018 Kate P. Cotner -Capital Hill All Aboard FL Mtg $271.64 5/1/2018 The Liaison Capital Hill Hotel -Kate Cotner $274.37 5/1/2018 American Airlines -Kate Cotner $167.20 5/1/2018 Jet Blue -Dylan Reingold $128.20 5/1/2018 The Liason Capitol Hill Hotel -Dylan Reingold $548.74 Subtotal Expenses FY 17/18 $1,552.04 9/30/2017 Delta Air $191.80 9/30/2017 American Airlines 9/30/2017 Jet Blue 9/30/2017 Jet Blue 9/30/2017 Bob Solari -travel to Washington DC Acct#00110214-034020-15023 All Travel $193.20 $168.20 $25.00 $869.98 with OMB,Senator & Congressman & FDOT All Travel 9/30/2017 Kate Cotner -travel to Washington DC $768.02 9/30/2017 Dylan Reingold-travel to Washington DC $753.49 6/28/2017 Kate Cotner -Tag Meeting $60.07 mileage to Cocoa Subtotal Expenses FY 16/17 $3,029.76 4/20/2016 Dylan Reingold $106.26 Hearing 4/6/2016 Aloft Hotel $109.00 MHG Tallahasse AL P -Dylan Reingold 12/16/2015 Kimberely Graham $901.76 Fed Railway Assoc. Mtg-Washington DC 12/2/2015 Kate Cotner -FAC Legislative Conference $19.44 Subtotal Expenses FY 15/16 $1,136.46 9/8/2015 Doubletree Orlando $271.36 Orlando -Travel -FI. Dev. Finance Corp 8/26/2015 Dylan Reingold $75.26 8/26/2015 Kate Cotner ($5.36) Orlando -Tavel -FI Dev. Finance Corp Subtotal Expenses FY 14/15 $341.26 Acct#11124319-033190 7/02/15 CDM Smith Inc Other Professional Services $23,454.00 Work Order 10 EIS 1/02/15 CDM Smith Inc $6,973.40 Work Order 13 Noise Monitoring 1/02/15 CDM Smith Inc $2,122.50 Work Order 10 EIS 11/26/14 CDM Smith Inc $5,605.00 Work Order 10 EIS 11/21/14 CDM Smith Inc $6,585.80 Work Order 13 Noise Monitoring Subtotal Expenses FY 14/15 $44,740.70 9/30/14 CDM Smith Inc $1,937.00 Work Order 13 Noise Monitoring 9/30/14 CDM Smith Inc $8,077.00 Work Order 10 EIS 8/29/14 CDM Smith Inc $4,135.00 Work Order 10 EIS 8/08/14 CDM Smith Inc $3,125.00 Work Order 10 EIS Subtotal Expenses FY 13/14 $17,274.00 Total Expenses 17/18 $239,488.68 Total Expenses 16/17 $223,471.97 Total Expenses 15/16 $870,867.50 Total Expenses 14/15 $1,154,211.26 Total Expenses 13/14 $45,825.80 Total expenses processed as of 5/29/18 $2,533,865.21 Total Board authorized budget for FY 17/18 $592,544.00 Total Board authorized budget for FY 16/17 $223,471.00 Total Board authorized budget for FY 15/16 $870,868.00 Total Board authorized budget for FY 14/15 $1,154,212.00 Total Board authorized budget for FY 13/14 $45,826.00 Total budgeted 13/14-17/18 $2,886,921.00 Remaining Balance $353,055.79 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services 2/20/2017 Berger Singerman $880.00 12/8/2015 Subtotal Expenses FY 16/17 $880.00 9/30/2016 Berger Singerman $1,072.50 9/20/2016 Berger Singerman $632.50 8/16/2016 Berger Singerman $275.00 7/19/2016 Berger Singerman $275.00 6/14/2016 Berger Singerman $605.00 5/24/2016 Berger Singerman $495.00 5/4/2016 Berger Singerman .2/9/2016 Berger Singerman 1/20/2016 Berger Singerman $1,650.00 $1,265.00 $11,722.50 12/22/2015 Berger Singerman $15,090.00 12/8/2015 King Reporting & Video $457.75 11/17/2015 Berger Singerman $2,172.50 7/1/2015 Subtotal Expenses FY 15/16 $35,712.75 9/30/2015 Berger Singerman $5,462.50 9/21/2015 Berger Singerman $25,370.00 8/18/2015 Berger Singerman $10,150.00 7/22/2015 Berger Singerman $7,855.00 7/1/2015 Berger Singerman $29,622.50 6/3/2015 Nabors Giblin & Nickerson $312.50 5/20/2015 Carolos Alvarez,Esq $1,878.10 4/20/2015 Gonzalez Saggio & Harlan $10,582.50 4/2/2015 Gonzalez Saggio & Harlan $26,713.48 3/23/2015 Gonzalez Saggio & Harlan $10,312.50 3/23/2015 Nabors Giblin & Nickerson $4,161.72 2/2/2015 Gonzalez Saggio & Harlan $22,882.98 1/16/2015 Gonzalez Saggio & Harlan $16,610.00 12/3/2014 Gonzalez Saggio & Harlan $8,824.24 Subtotal Expenses FY 14/15 9/30/2014 Gonzalez Saggio & Harlan $7,821.90 9/30/2014 Gonzalez Saggio & Harlan $30,144.31 8/15/2014 Gonzalez Saggio & Harlan $12,292.50 7/22/2014 Gonzalez Saggio & Harlan $8,415.00 Subtotal Expenses FY 13/14 $180,7 9 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Other Prof. Services /Legal Advertising $4.85 5/27/2016 RW Wilson & Assoc $4,090.00 4/22/2016 RW Wilson &Assoc $4,090.00 4/8/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 2/9/2016 Federal Express $4.85 1/20/2016 RW Wilson & Assoc $4,090.00 1/8/2016 RW Wilson & Assoc $4,090.00 12/22/2015 RW Wilson & Assoc $4,090.00 Subtotal Expenses FY 15/16 $32,724.85 9/30/2015 RW Wilson & Assoc $4,090.00 9/11/2015 RW Wilson&Assoc $4,090.00 8/14/2015 RW Wilson &Assoc $4,090.00 7/21/2015 Kate Cotner Reimbursement $50.00 7/10/2015 RW Wilson & Assoc $4,090.00 5/26/2015 RW Wilson & Assoc $4,090.00 5/21/2015 Scripps Treasure Coast $71.76 3/4/2015 RB Oppenheim Assoc $4,625.00 2/13/2015 FMPA-copy of audio $119.13 1/16/2015 Scripps Treasure Coast $70.98 11/19/2014 Scripps Treasure Coast $63.96 Subtotal Expenses FY 14/15 $25,450.83 9/30/2014 Scripps Treasure Coast $87.36 9/10/2014 Scripps Treasure Coast $88.92 Subtotal Expenses FY 13/14 $176.28 Travel 3/21/2018 Tim Zorc-FMPA meeting -Orlando $97.82 1/23/2018 Tim Zorc-FMPA meeting -Orlando $99.16 12/19/2017 Tim Zorc-FMPA meeting -Orlando $100.71 Subtotal Expenses FY 17/18 $297.69 3/16/2016 Dylan Reingold-FL Senate Committee mtg $394.25 3/8/2016 Courtyard by Mariott $98.00 1/20/2016 Dylan Reingold-FMPA mtg/Tallahassee $372.39 1/6/2016 Dylan Reingold-FMPA mtg/Tallahassee $149.00 10/12/2015 Dylan Reingold-Joint Legislative mtg/Tallahassee $437.53 Subtotal Expenses FY 15/16 $1,451.17 8/26/2015 Dylan Reingold-FMPA mtg/Tallahassee $75.26 8/26/2015 Kate Cotner-FMPA mtg/Tallahassee $36.00 Subtotal Expenses FY 14/15 $111.26 10 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Total expenses FY 17/18 $297.69 Total expenses FY 16/17 $880.00 Total expenses FY 15/16 $69,888.77 Total expenses FY 14/15 $206,300.11 Total expenses FY 13/14 $58,849.99 Total expenses processed as of 5/29/18 $336,216.56 Budget Authorization Budget 10/1/2017 FY 17/18 Budget $68,909.00 10/1/2016 FY 16/17 Budget $69,789.00 10/1/2015 FY 15/16 Budget $69,889.00 9/15/2015 Legal Services $35,150.00 3/18/2015 Legal Services $130,000.00 5/5/2014 Legal Services $100,000.00 Total Board Authorized Budget $404,828.00 Remaining Balance - $68,611.44 11 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27'h Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: May l 7, 2018 i SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS May 11, 2018 to May 17, 2018 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of May 11, 2018 to May 17, 2018. 12 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 367169 05/17/2018 UTIL REFUNDS 19.94 367170 05/17/2018 UTIL REFUNDS 81.03 367171 05/17/2018 UTIL REFUNDS 66.96 367172 05/17/2018 UTIL REFUNDS 40.96 367173 05/17/2018 UTIL REFUNDS 15.68 367174 05/17/2018 UTIL REFUNDS 36.16 367175 05/17/2018 UTIL REFUNDS 52.47 367176 05/17/2018 UTILREFUNDS 111.04 367177 05/17/2018 UTILREFUNDS 114.27 367178 05/17/2018 UTIL REFUNDS 79.27 367179 05/17/2018 UTIL REFUNDS 84.00 367180 05/17/2018 UTILREFUNDS 69.80 367181 05/17/2018 UTIL REFUNDS 240.65 367182 05/17/2018 UTIL REFUNDS 46.30 367183 05/17/2018 UTIL REFUNDS 37.94 367184 05/17/2018 UTIL REFUNDS 9.80 367185 05/17/2018 UTILREFUNDS 58.12 367186 05/17/2018 UTIL REFUNDS 64.12 367187 05/17/2018 UTIL REFUNDS 22.57 367188 05/.17/2018 UTILREFUNDS 72.16 367189 05/17/2018 UTIL REFUNDS 79.27 367190 05/17/2018 UTIL REFUNDS 10.11 367191 05/17/2018 UTIL REFUNDS 21.57 367192 05/17/2018 UTIL REFUNDS 26.67 367193 05/17/2018 UTIL REFUNDS 37.52 367194 05/17/2018 UTIL REFUNDS 86.51 367195 05/17/2018 UTIL REFUNDS 49.03 367196 05/17/2018 UTIL REFUNDS 88.67 367197 05/17/2018 UTIL REFUNDS 82.28 367198 05/17/2018 UTIL REFUNDS 45.32 367199 05/17/2018 UTIL REFUNDS 12.19 367200 05/17/2418 UTIL REFUNDS 85.42 367201 05/17/2018 UTILREFUNDS 73.58 367202 05/17/2018 UTILREFUNDS 43.99 367203 05/17/2018 UTIL REFUNDS 121.44 367204 05/17/2018 UTILREFUNDS 46.95 367205 05/17/2018 UTIL REFUNDS 48.49 367206 05/17/2018 UTIL REFUNDS 17.91 367207 05/17/2018 UTILREFUNDS 3.72 367208 05/17/2018 UTILREFUNDS 41.22 367209 05/17/2018 UTIL REFUNDS 73.74 367210 05/17/2018 UTILREFUNDS 35.88 367211 05/17/2018 UTIL REFUNDS 81.64 367212 05/17/2018 UTIL'REFUNDS 77.69 367213 05/17/2018 UTIL REFUNDS 71.37 367214 05/17/2018 UTILREFUNDS 26.56 367215 05/17/2018 UTIL REFUNDS 90.25 367216 05117/2018 UTIL REFUNDS 213.28 3672.17 05117/2018 UTIL REFUNDS 60.64 367218 05/17/2018 UTIL REFUNDS 102.38 367219 05/17/2018 UTIL REFUNDS 59.87 367220 05/17/2018 UTIL REFUNDS 67.74 367221 05/17/2018 UTIL REFUNDS 15.16 367222 05/17/2018 UTILREFUNDS 75.96 367223 05/17/2018 UTIL REFUNDS 49.45 367224 05/17/2018 UTIL REFUNDS 60.30 367225 05/17/2018 UTIL REFUNDS 74.38 367226 05/17/2018 UTI11REFUNDS 52.99 13 TRANS NBR DATE VENDOR AMOUNT 367227 05/17/2018 UTIL REFUNDS 44.18 367228 05/17/2018 UTIL REFUNDS 15.35 367229 05/17/2018 UTIL REFUNDS 81.03 367230 05/17/2018 UTIL REFUNDS 68.85 367231 05/17/2018 UTIL REFUNDS 19.55 367232 05/17/2018 UTIL REFUNDS 75.12 367233 05/17/2018 UTIL REFUNDS 69.80 367234 05/17/2018 UTIL REFUNDS 82.28 367235 05/17/2018 UTIL REFUNDS 19.70 367236 05/17/2018 UTIL REFUNDS 39.03 367237 05/17/2018 UTIL REFUNDS 12.83 367238 05/17/2018 UTIL REFUNDS 69.64 367239 0.5/17/2018 UTIL REFUNDS 65.69 367240 05/17/2018 UTIL REFUNDS 21.86 367241 05/17/2018 UTIL REFUNDS 75.96 367242 05/17/2018 UTIL REFUNDS 75.16 367243 05/17/2018 UTIL REFUNDS 35.35 367244 05/17/2018 UTIL, REFUNDS 177.01 367245 05/17/2018 UTIL REFUNDS 35.63 367246 05/17/2018 UTIL REFUNDS 79.17 367247 05/17/2018 UTIL REFUNDS 61.29 367248 05/17/2018 UTILREFUNDS 39.50 367249 05/17/2018 UTIL REFUNDS 69.18 367250 05/17/2018 UTIL REFUNDS 28.56 367251 05/17/2018 UTIL REFUNDS 17.69 367252 05/17/2018 UTIL REFUNDS 73.32 367253 05/17/2018 UTIL REFUNDS 6.68 367254 05/17/2018 UTIL REFUNDS 69.02 367255 05/17/2018 UTIL REFUNDS 13.56 367256 05/17/2018 UTIL REFUNDS 9.18 367257 05/17/2018 UTIL REFUNDS 4.17 367258 05/17/2018 UTIL REFUNDS 75.32 367259 05/17/2018 UTIL REFUNDS 60.59 367260 05/17/2018 UTIL REFUNDS 142.74 367261 05117/2018 UTIL REFUNDS 68.41 367262 05/17/2018 PORT CONSOLIDATED INC 889.77 367263 05/17/2018 JORDAN MOWER INC 289.17 367264 05/17/2018 SUNCOAST WELDING SUPPLIES INC 142.90 367265 05/17/2018 COMMUNICATIONS INTERNATIONAL 132.00 367266 05%17/2018 HENRY SCHEIN INC 5,940.43 367267 05/17/2018 V-ELDEFORD INC 1,167.16 367268 05/17/2018 SAFETY PRODUCTS INC 1.514.65 367269 05/17/2018 DATA FLOW SYSTEMS INC 4.175.00 367270 05/17/2018 E -Z BREW COFFEE & BOTTLE WATER SVC 31.45 367271 05/17/2018 GRAINGER 303.04 367272 05/17/2018 KELLY TRACTOR CO 9.451.13 367273 05/17/2018 GENES AUTO GLASS INC 80.00 367274 05/17/2018 SAFETY KLEEN SYSTEMS INC 495.40 367275 05/17/2018 AMERIGAS EAGLE PROPANE LP 149.00 367276 05/17/2018 AMERIGAS EAGLE PROPANE LP 149.00 367277 05/17/2018 AiMERIGAS EAGLE PROPANE LP 589.13 367278 05/17/2018 AIMERIGAS EAGLE PROPANE LP 969.41 367279 05/17/2018 AMERIGAS EAGLE PROPANE LP 1,657.10 367280 05/17/2018 AMERIGAS EAGLE PROPANE LP 1,769.41 367281 05/17/2018 WILD .LAND ENTERPRISES INC 4,021.50 367282 05/17/2018 HAC14 CO 994.98 367283 05/17/2018 LFI FORT PIERCE INC 2,096.01 367284 05/17/2018 BOUND TREE MEDICAL LLC 42.20 367285 05/17/2018 SCHULKE BITTLE & STODDARD LLC 2,000.00 367286 05/17/2018 EXPRESS REEL GRINDING INC 2,500.00 14 TRANS NBR DATE VENDOR AMOUNT 367287 05/17/2018 TTRESOLES OF BROWARD INC 3,194.49 367288 05/17/2018 CITY ELECTRIC SUPPLY 447.25 367289 05/17/2018 THE GOODYEAR TIRE & RUBBER COMPANY 50.00 367290 05/17/2018 BLAKESLEE SERVICES INC 645.00 367291 05/17/2018 MID-STATE MECHANICAL OF VERO BEACH INC 530.00 367292 05/17/2018 MICROMARKETNG LLC 104.88 367293 05/17/2018 K & M ELECTRIC SUPPLY 455.22 367294 05/17/2018 BAKER DISTRIBUTING CO LLC 14.62 367295 05/17/2018 PALM TRUCK CENTERS INC 515.09 367296 05/17/2018 PENWORTHY COMPANY 1,680.70 367297 05/17/2018 CLERK OF CIRCUIT COURT 219.76 367298 05/17/2018 CLERK OF CIRCUIT COURT 134.00 367299 05/17/2018 CLERK OF CIRCUIT COURT 2,083.15 367300 05/17/2018 CITY OF VERO BEACH 122,973.57 367301 05/17/2018 CHAPTER 13 TRUSTEE 201.08 367302 05/17/2018 UNITED WAY OF INDIAN RIVER COUNTY 586.00 367303 05/17/2018 FERGUSON ENTERPRISES INC 7,402.40 367304 05/17/2018 JANITORIAL DEPOT OF AMERICA INC 93.84 367305 05/17/2018 FLORIDA DEPT OF EDUCATION 239.70 367306 05/17/2018 ARTHUR J GALLAGHER RISK MGMT SERV INC 28,275.00 367307 05/17/2018 VERO BEACH HIGH SCHOOL 500.00 367308 05/17/2018 ACUSHNET COMPANY 1,093.49 367309 05/17/2018 DEANGELO BROTHERS INC 432.00 367310 05/17/2018 FEDERAL EXPRESS CORP 19.70 367311 05/17/2018 FEDERAL EXPRESS CORP 20.79 367312 05/17/2018 FLORIDA RECREATION & PARK ASSOC INC 640.00 367313 05/17/2018 FLORIDA POWER AND LIGHT 42,109.02 367314 05/17/2018 INDIAN RIVER COUNTY TAX COLLECTOR 582.75 367315 05/17/2018 PUBLIC DEFENDER 8,213.83 367316 05/17/2018 THOMAS S LOWTHER FUNERAL HOME CORP 425.00 367317 05/17/2018 FLORIDABLUE 363.97 367318 05/17/2018 KETTELA ENTERPRISES 726.16 367319 05/17/2018 GIFFORD YOUTH ACHIEVEMENT CENTER INC 7,561.92 367320 05/17/2018 STATE ATTORNEY 11,991.05 367321 05/1712018 CITY OF FELLSMERE 172.31 367322 05/17/2018 HOLDEN KRISS 53.87 367323 05/17/2018 DOCUMEDSYSTEMS iINTERNATIONAL INC 8,500.00 367324 05/17/2018 CHRISTOPHER S STUCKEY 40.00 367325 05/17/2018 MYLES BROWN 160.00 367326 05/17/2018 GREY HOUSE PUBLISHING 280.50 367327 05/17/2018 HENRY SMITH 220.00 367328 05/17/2018 INDIAN RIVER FARMS WATER CNTRL DIST 618.75 367329 05/17/2018 INDIAN RIVER FARMS WATER CNTRL DIST 845.00 367330 05/17/2018 G K ENVIRONMENTAL INC 4,312.50 367331 05/17/2018 THE FLORIDA BAR 150.00 367332 05/17/2018 CHILDRENS HOME SOCIETY OF FL 2,500.00 367333 05/17/2018 KEEP INDIAN RIVER BEAUTIFUL INC 6,832.74 367334 05/17/2018 BRIDGESTONE AiMERICAS INC 2,145.40 367335 05/17/2018 TRANS US INC 459.00 367336 05/17/2018 CINTAS CORPORATION NO 2 217.73 367337 05/17/2018 CINDY CORRENTE 23.85 367338 05/17/2018 FLORIDA DEPT OF JUVENILE JUSTICE 34.108.33 367339 05/17/2018 TRAFFIC CONTROL DEVICES INC 79.287.31 367340 05/17/2018 COASTAL T.ECI4NOLOGY CORPORATION 10,503.83 367341 05/17/2018 M T CAUSLEY INC 34,364.00 367342 05/17/2018 OCLC ONLINE COMPUTER LIBRARY CENTER 436.66 367343 05/17/2018 MASTELLER & MOLER INC 33,789.50 367344 05/17/2018 ETR LLC 299.26 367345 05/17/2018 STAPLES CONTRACT & COMMERCIAL INC 38.09 367346 05/17/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 288.16 15 TRANS NBR DATE VENDOR AMOUNT 367347 05/17/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 292.07 367348 05/17/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 162.97 367349 05/17/2018 LARRY STEPHENS 220.00 367350 05/17/2018 HEART OF THE EARTH MARKETING 605.25 367351 05/17/2018 INTERACT PUBLIC SAFETY SYSTEMS 18,900.00 367352 05/17/2018 SCNS INC 100.80 367353 05/17/2018 JOHNNY B SMITH 330.00 367354 05/17/2018 MOORE MEDICAL LLC 2,520.72 367355 05/17/2018 JOSHUA COBUIUN 50.00 367356 05/17/2018 LAZY J LLC 540.00 367357 05/17/2018 MAD.ESSIA FLOWERS 30.00 367358 05/17/2018 STERPAL INC 1,000.00 367359 05/17/2018 TREASURE COAST FOOD BANK INC 135.54 367360 05/17/2018 TREASURE COAST ELEMENTARY 21.00 367361 05/17/2018 K'S COMMERCIAL CLEANING 1,585.00 367362 05/17/2018 YOUTH GUIDANCE DONATION FUND 904.38 367363 05/17/2018 EQ THE ENVIRONMENTAL QUALITY COMPANY 26,450.30 367364 05/17/2018 VERA SMITH 70.00 367365 05/17/2018 CENTRAL WETLANDS NURSERY INC 1,917.50 367366 05/17/2018 TREASURE COAST SWIMMING LLC 1,500.00 367367 05/17/2018 CLOVERLEAF CORPORATION 4,482.40 367368 05/17/2018 ECMC 276.58 367369 05/17/2018 JANCY PET BURIAL SERVICE INC 51.00 367370 05/17/2018 FLORIDA ARMATURE WORKS INC 1,434.73 367371 05/17/2018 BERMUDA SANDS APPAREL LLC 168.00 367372 05/17/2018 KEITH GROCHOLL 150.00 367373 05/17/2018 HEATHER HATTON 30.00 367374 05/17/2018 ALTERATIONS BLESSED 90.00 367375 05/17/2018 REPROGRAPHIC SOLUTIONS INC 0.78 367376 05/17/2018 LOWES HOME CENTERS INC 1,688.59 367377 05/17/2018 PPG ARCHITECIURALFINISHES INC 1,888.80 367378 05117/2018 KELLY LORRAINE HAMLIN 140.00 367379 05/17/2018 BURNETT LIME CO INC 9,641.80 367380 05/17/2018 W&G MAINTENANCE 9,490.00 367381 05/1712018 CARMEN LEWIS 418.50 367382 05/17/2018 PITMAN TRACTOR & EQUIPMENT INC 250.00 367383 05/17/2018 DEBORAH CUEVAS 30.00 367384 05/17/2018 SAMBA HOLDINGS INC 1,315.23 367385 05/17/2018 FAMILY SUPPORT REGISTRY 9.66 367386 05/17/2018 REI ENGINEERS INC 3,100.00 367387 05/17/2018 BERNARD EGAN & COMPANY 12,764.52 367388 05/17/2018 BRYAN CAVE LLP 23,853.70 367389 05/17/2018 FOUNDATION FOR AFFORDABLE RENTAL 745.00 367390 05/17/2018 HAWKINS INC 1,363.00 367391 05/17/2018 KAMAN INDUSTRIAL TECHNOLOGIES CORPORATION 995.75 367392 05/17/2018 ANDERSEN ANDRE CONSULTING ENGINEERS INC 2,006.00 367393 05/17/2018 COCA COLA BEVERAGES FLORIDA LLC 81.31 367394 05/17/2018 JOSEPH DIZONNO 50.00 367395 05/17/2038 UNIFIRST CORPORATION 664.23 367396 05/17/2018 JOHNSON-DAVIS INCORPORATED 109,605.49 367397 05/17/2038 CDA SOLUTIONS INC 765.00 367398 05/17/2018 GDA SOLUTIONS INC 2.650.00 367399 05/17/2018 WILSON SPORTING GOODS CO 275.04 367400 05/17/2018 SITEONE LANDSCAPE SUPPLY LLC 192.45 367401 05/17/2018 GOTTA GO GREEN EN'TERPISES INC 149.23 367402 05/17/2018 ADVANCE STORES COMPANY INCORPORATED 270.90 367403 05/17/2018 PATRIOT PRODUCTIONS LLC 292.72 367404 05/17/2018 GUARDIAN ALARM OF FLORIDA LLC 85.00 367405 05/17/2018 EGP DOCUMENT SOLUTIONS LLC 1,612.30 367406 05/17/2018 WURTH USA INC 67.90 16 TRANS NBR DATE VENDOR AMOUNT 367407 05/17/2018 FLORIDA EAST COAST HOLDINGS CORP 7,200.00 367408 05/17/2018 RUSSELL L OWEN II1 125.00 367409 05/17/2018 INDIAN RIVER ACADEMY 54.00 367410 05/17/2018 DARREN COLE 180.00 367411 05/17/2018 INDUSTRIAL LAUNDRY SERVICES LLC 550.00 367412 05/17/2018 OHIO STATE UNIVERSITY 546.67 367413 05/17/2018 COVERALL NORTH AMERICA INC 2,230.00 367414 05/17/2018 ASPHALT PAVING SYSTEMS INC 187,399.75 367415 05/17/2018 PEOPLE READY INC 2,851.28 367416 05/17/2018 CANARX GROUP INC 17,539.50 367417 05/17/2018 COLE AUTO SUPPLY INC 1,205.11 367418 05/17/2018 RHOADES AIR & HEAT 4,969.00 367419 05/17/2018 KONICA MINOLTA BUSINESS SOLUTIONS 108.81 367420 05/17/2018 NORTH CAROLINA DEPARTMENT OF REVENUE 96.96 367421 05/17/2018 BETH NOLAN 150.00 367422 05/17/2018 SEBASTIAN RIVER HIGH SCHOOL CREW INC 7,750.00 367423 05/17/2018 SUPERSAFE LIBRARY SECURITY INC 560.00 367424 05/17/2018 THOMAS R PILIERO 92.00 367425 05/17/2018 ADVANTAGE GOLF CARS INC 80.35 367426 05/17/2018 STEWART MATERIALS LLC 351.29 367427 05/1712018 ENVIRONMENTAL SCIENCE ASSOCIATES 29,322.75 367428 05/17/2018 BROWNELLS INC 3,649.30 367429 05/17/2018 WOERiNI ER AGRIBUSINESS LLC 866.00 367430 05/17/2018 DJD EQUIPMENT HOLDINGS LLC 3,506.50 367431 05/17/2018 ABISCOM INC 1,002.37 367432 05/17/2018 REXEL USA INC 910.42 367433 05/17/2018 THERNELL MILLS 60.00 367434 05/17/2018 JOSEPH LORINO 200.00 367435 05/17/2018 TAYLOR ANNE HATTON 110.00 367436 05/17/2018 ADAM LOG EMANN 150.00 367437 05/17/2018 GLENDALE BAPTIST CHURCH 500.00 367438 05/17/2018 J PAT CORRIGAN FAMILY LIMITED PARTNERSHIP LLLF 5,083.00 367439 05/17/2018 PICKLEBALL UNIVERSITY INC 364.00 367440 05/17/20I8 JOSEPH KOLODZIEJCZAK 75.00 367441 05/17/2018 ERIC GILREATH 150.00 367442 05/17/2018 SHAWN CON -BOY 100.00 367443 05/17/2018 VITTORIO MANGIERI 70.00 367444 05/17/2018 DENISE SUDNICK 35.00 367445 05/17/2018 DAVID HEATING & AIR CONDITIONING INC 4,150.00 367446 05/17/2018 UTIL REFUNDS 67.28 367447 05/17/2018 UTIL REFUNDS 41.02 367448 05/17/2018 UTIL REFUNDS 70.33 367449 05/17/2018 UTIL REFUNDS 1.29 367450 05/17/2018 UTIL REFUNDS 6.50 367451 05/17/2018 UTIL REFUNDS 58.91 367452 05/17/2018 UTIL REFUNDS 31.90 367453 05/17/2018 UTIL REFUNDS 110.25 367454 05/17/2018 UTIL REFUNDS 42.12 367455 05/17/2018 UTIL REFUNDS 106.21 367456 05/17/2018 UTIL REFUNDS 78.32 367457 05/17/2018 UTIL REFUNDS 34.28 367458 05/17/2018 UTILREFUNDS 6.17 367459 05/17/2018 UTIL REFUNDS 20.30 367460 05/17/2018 UTIL REFUNDS 56.12 367461 05/1712018 UTIL REFUNDS 19.55 367462 05/17/2018 UTIL REFUNDS 50.23 367463 05/17/2018 UTIL REFUNDS 64.33 367464 05/17/2018 UTIL REFUNDS 65.05 367465 05/17/2018 UTIL REFUNDS 60.64 367466 05/17/2018 UTIL REFUNDS 74.70 17 TRANS NBR DATE VENDOR AMOUNT 367467 05/17/2018 UTIL REFUNDS 35.81 367468 05/17/2018 UTIL REFUNDS 63.65 367469 05/17/2018 UTIL REFUNDS 62.95 367470 05/17/2018 UTIL REFUNDS 76.73 367471 05/17/2018 UTIL REFUNDS 5.46 367472 05/17/2018 UTIL REFUNDS 1.79 367473 05/17/2018 UTIL REFUNDS 49.52 367474 05/17/2018 UTIL REFUNDS 79.11 367475 05/17/2018 UTIL REFUNDS 7.62 367476 05/17/2018 UTIL REFUNDS 37.25 367477 05/17/2018 UTIL REFUNDS 21.23 367478 05/17/2018 UTIL REFUNDS 33.55 367479 05/17/2018 UTIL REFUNDS 41.50 367480 05/17/2018 UTIL REFUNDS 58.12 367481 05/17/2018 UTIL REFUNDS 54.35 367482 05/17/2018 UTIL REFUNDS 83.05 367483 05/17/2018 UTIL REFUNDS 118.09 Grand Total: 1,048,984.32 18 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AINIOUNT 5924 05/11/2018 WRIGHT EXPRESS FSC 24,818.50 5925 05/11/2018 CDM SMITH INC 3,428.50 5926 05111/2018 KIMLEY HORN & ASSOC INC 7,963.50 5927 05/11/2018 KIMLEY HORN & ASSOC INC 40,238.63 5928 05/11/2018 ELITE TITLE 22,560.00 5929 05/11/2018 MUTUAL OF OMAHA 16,620,77 5930 0511412018 VETERANS COUNCIL OF I R C 6,424.07 5931 05/14/2018 C E R SIGNATURE CLEANING 3.680.00 5932 05/15/2018 FLORIDA DEPARTMENT OF REVENUE 31,856.51 5933 05/16/2018 IRS -PAYROLL TAXES 7,936.09 5934 05/16/2018 RX BENEFITS INC 43,808.81 5935 05/1712018 OLD REPUBLIC NATIONAL TITLE 101000.00 5936 05/17/2018 SENIOR RESOURCE ASSOCIATION 319,636.61 Grand Total: 538,971.99 19 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1013281 05/11/2018 AT&T 14,143.06 1013282 05/11/2018 COPYCOINC 133.98 1013283 05/1.1/2018 NORTH SOUTH SUPPLY INC 25.23 1013284 05/11/2018 MIKES GARAGE & WRECKER SERVICE INC 125.00 1013285 05/11/2018 WATER SAFETY PRODUCTS INC 992.50 1013286 05/11/2018 MEEKS PLUMBING INC 11,997.00 1013287 05/11/2018 PERKINS INDIAN RIVER PHARMACY 20.22 1013288 05/11/2018 RECHTIEN INTERNATIONAL TRUCKS 262.69 1013289 05/11/2018 SOUTHERN JANITOR SUPPLY INC 633.27 1013290 05/11/2018 METRO FIRE PROTECTION SERVICES INC 166.40 1013291 05/11/2018 WACO FILTERS CORPORATION 5.190.00 1013292 05/11/2018 STAT MEDICAL DISPOSAL INC 195.00 1013293 05/14/2018 EVERGLADES FARM EQUIPMENT CO INC 943.40 1013294 05/14/2018 COLD AIR DISTRIBUTORS WAREHOUSE 141.12 1013295 05/14/2018 INDIAN RIVER BATTERY 1,006.10 1013296 05/14/2018 INDIAN RIVER OXYGEN INC 2,753.00 1013297 05/14/2018 DEMCOINC 414.14 1013298 05/14/2018 DAVES SPORTING GOODS & TROPHIES 324.00 1013299 05/14/2018 GALLS LLC 2,053.84 1013300 05/14/2018 DLT SOLUTIONS LLC 168.37 1013301 05/14/2018 MIDWEST MOTOR SUPPLY CO 28.06 1013302 05/14/2018 HARCROS CHEMICALS, INC. 6,156.82 1013303 05/14/2018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 16.87 1013304 05/15/2018 EVERGLADES FARM EQUIPMENT CO INC 1,171.85 1013305 05/15/2018 DEMCOINC 271.08 1013306 05/15/2018 GALLS LLC 253.85 1013307 05/15/2018 ABCO GARAGE DOOR CO INC 1,403.00 1013308 05/1512018 ALLIED UNIVERSAL CORP 5,029.80 1013309 05/15/2018 IRRIGATION CONSULTANTS UNLIMITED INC 687.56 1013310 05/1512018 COMO OIL COMPANY OF FLORIDA 426.79 1013311 05/15/2018 CUMMINS INC 861.50 1013312 05/15/2018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 221.51 1013313 05/15/2018 BENNETT AUTO SUPPLY INC 39.96 1013314 05/15/2018 AUTO PARTNERS LLC 109.47 1013315 05/15/2018 L&L DISTRIBUTORS 2.389.40 1013316 05/15/2018 HYDRA SERVICE (S) INC 12,472.00 1013317 05/15/2018 AT&T 13.81 1013318 05/15/2018 OFFICE DEPOT BSD CUSTOMER SVC 967.43 1013319 05/15/2018 BRIDGESTONE GOLF INC 364.52 1013320 05/16/2018 MIKES GARAGE & WRECKER SERVICE INC 115.00 1013321 05/16/2018 SOUTHERN COMPUTER WAREHOUSE 51.59 1013322 05/16/2018 TOTAL TRUCK PARTS INC 2,498.37 1013323 05/16/2018 SHRIEVE CHEMICAL CO 2,290.14 1013324 05/16/2018 STAT MEDICAL DISPOSAL INC 165.00 1013325 05/16/2018 ALLIED DIVERSIFIED OF VERO BEACH LLC 225.00 1013326 05/16/2018 NEXAIR LLC 82.27 Grand Total: 80,000.97 20 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 2711' Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS f FROM: ELISSA NAGY. FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: May 24, 2018 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS May 18, 2018 to May 24, 2018 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of May 18, 2018 to May 24, 2018. 21 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1013327 05/21/2018 AT&T 7,490.91 1013328 05/21/2018 WASTE MANAGEMENT INC 7,302.82 1013329 05/21/2018 COMCAST 104.85 1013330 05/2212018 AT&T 10,647.34 1013331 05/22/2018 WASTE MANAGEMENT INC 83.20 1013332 05122/2018 COMCAST 84.90 1013333 05123/2018 OFFICE DEPOT BSD CUSTOMER SVC 3,892.54 1013334 05/23/2018 COPYCO INC 96.30 1013335 05/23/2018 NORTH SOUTH SUPPLY INC 282.46 1013336 05/23/2018 RING POWER CORPORATION 1,463.06 1013337 05/23/2018 MIKES GARAGE & WRECKER SERVICE INC 1,371.81 1013338 05/23/2018 SOUTHERN COMPUTER WAREHOUSE 3,056.60 1013339 05/23/2018 HD SUPPLY FACILITIES MAINTENANCE LTD 58.72 1013340 05/23/2018 SHRIEVE CHEMICAL CO 7,313.11 1013341 05123/2018 SIMS CRANE & EQUIPMENT CO 599.20 1013342 0523/2018 STAT MEDICAL DISPOSAL INC 660.00 1013343 05/232018 PACE. ANALYTICAL SERVICES INC 108.00 1013344 05/232018 NEXAIR LLC 568.96 Grand Total: 45,184.78 22 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 5937 05/18/2018 CDM SMITH INC 29,817.26 5938 05/18/2018 IRC FIRE FIGHTERS ASSOC 9,628.80 5939 05/18/2018 TEAMSTERS LOCAL UNION #769 5,488.50 5940 05/18/2018 BLUE CROSS & BLUE SHIELD OF .FLORIDA INC 11,250.00 5941 05/18/2018 BLUE CROSS & BLUE SIiI.ELD OF FLORIDA INC 5,701.47 5942 05/18/2018 1 R C HEALTH INSURANCE - TRUST 82,558.43 5943 05/18/2018 SCHOOL DISTRICT OF I R COUNTY 183,696.00 5944 05/1812018 MUTUAL OF OMAHA 1,952.50 5945 05/18!2018 NATIONWIDE SOLUTIONS RETIREMENT INC 78,760.50 5946 05/18/2018 NATIONWIDE SOLUTIONS RETIREMENT INC 3,765.81 5947 05/18/2018 CHARD SNYDER & ASSOCIATES INC 97.20 5948 05/18/2018 TOTAL ADMIN) STRATIVE SERVICES CORP 11.373.69 5949 05/21/2018 FL SDU 6,015.13 5956 05/21/2018 IRS -PAYROLL TAXES 406.070.72 5951 05/22/2018 ATLANTIC COASTAL LAND TITLE CO LLC 7,612.00 5952 05/23/2018 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 800.00 5953 05/23/2018 I R C HEALTH INSURANCE - TRUST 6,641.56 5954 05/23/2018 HIGHMARK STOP LOSS 405.44 Grand Total: 851,635.01 23 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 367484 05/24/2018 PORT CONSOLIDATED INC 21,224.35 367485 05/24/2018 JORDAN MOWER INC 51.88 367486 05/24/2018 COMMUNICATIONS INTERNATIONAL 32,247.63 367487 05/24/2018 FISHER SCIENTIFIC COMPANY LLC 483.00 367488 05/24/2018 VERO CHEMICAL DISTRIBUTORS INC 754.85 367489 05/24/2018 PERERS ENTERPRISES INC 1,227.20 367490 05/24/2018 RICOH USA INC 106.52 367491 05/24/2018 CHISHOLM CORP OF VERO 41.00 367492 05/24/2018 SAFETY PRODUCTS INC 1,006.91 367493 05/24/2018 AT&T WIRELESS 3,099.31 367494 05/24/2018 DATA FLOW SYSTEMS INC 330.63 367495 05/24/2018 PARALEE COMPANY INC 5,388.59 367496 05/24/2018 E -Z BREW COFFEE & BOlTLE WATER SVC 49.95 367497 05/24/2018 GRAINGER 2.622.62 367498 05/24/2018 KELLY TRACTOR CO 3,446.28 367499 05/24/2018 GRAYBAR ELECTRIC 150.91 367500 05/24/2018 REPUBLIC SERVICES INC 911,749.45 367501 05/24/2018 MCMASTER CARR SUPPLY CO 199.27 367502 05/24/2018 MY RECEPTIONIST INC 389.49 367503 05/24/2018 HACH CO 977.41 367504 05/24/2018 LFI FORT PIERCE INC 479.25 367505 05/24/2018 CLIFF BERRY INC 407.00 367506 05/24/2018 ALLIED ELECTRONICS INC 3,587.89 367507 05/24/2018 KSM ENGINEERING & TESTING INC 342.00 367508 05/24/2018 PETES CONCRETE 1,600.00 367509 05/24/2018 VERO INDUSTRIAL SUPPLY INC 1,862.65 367510 05/24/2018 ANIMAL CARE EQUIPMENT & SERVICES 2,807.24 367511 05/24/2018 EXPRESS REEL GRINDING INC 1.000.00 367512 05/24/2018 TIRESOLES OF BROWARD INC 1,167.70 367513 05/24/2018 CALL ONE INC 2.284.00 367514 05/24/2018 -CARTER ASSOCIATES INC 350.00 367515 05/24/2018 BILL BRYANT & ASSOCIATES INC 837.96 367516 05/24/2018 DELL MARKETING LP 318.00 367517 05/24/2018 UTILITY SERVICE CO INC 1,900.00 367518. 05/24/2018 BAKER & TAYLOR INC 20,188.47 367519 05/24/2018 MIDWEST TAPE LLC 1,159.50 367520 05/24/2018 NORTHERN SAFETY CO INC 578.46 367521 05/24/2018 K & M .ELECTRIC SUPPLY 46.09 367522 05/24/2018 HARRINGTON INDUSTRIAL PLASTICS LLC 771.65 367523 05/24/20I8 BAKER DISTRIBUTING CO LLC 686.11 367524 05/24/2018 CENGAGE LEARNING INC 178.50 367525 05/24/2018 SOFTWARE HARDWARE INTEGRATION 146.00 367526 05124/2018 CLERK OF CIRCUIT COURT 40.88 367527 05/24/2018 CLERK OF CIRCUIT COURT 430.00 367528 05/24/2018 CLERK OF CIRCUIT COURT 958.90 367529 05/24/2018 INDIAN RIVER COUNTY HEALTH DEPT 153.58 367530 05/24/2018 CITY OF VERO BEACH 15,193.20 367531 05/24/2018 1NDIAN RIVER ALL FAB INC 4348.20 367532 05/24/2018 UNITED PARCEL SERVICE INC 516.75 367533 05/24/2018 FERGUSON ENTERPRISES INC 3,047.00 367534 05/24/2018 NAN MCKAY AND ASSOCI.ATES INC 742.50 367535 05/24/2018 UNITED STATES POSTAL SERVICE 690.00 367536 05/24/2018 JANITORIAL DEPOT OF AMERICA INC 96.52 367537 05/24/2018 TREASURE COAST HOMELESS SERVICES 647.16 367538 05/24/2018 PUBLIX SUPERMARKETS 63.95 367539 05/24/2018 WAL MART STORES EAST LP 71.25 367540 05/24/2018 ACUSHNET COMPANY 2,510.15 367541 05/24/2018 CULTURAL COUNCIL OF IRC 4.873.13 24 TRANS NBR DATE VENDOR AMOUNT 367542 05/24/2018 DEANGELO BROTHERS INC 344.00 367543 05/24/2018 WEST PUBLISHING CORPORATION 415.64 367544 05/24/2018 CITY OF SEBASTIAN 1,983.38 367545 05/24/2018 TIMOTHY ROSE CONTRACTING INC 263,339.43 367546 05/24/2018 CALLAWAY GOLF SALES COMPANY 363.72 367547 05/24/2018 SUBSTANCE AWARENESS COUNCIL OF IRC INC 1.192.00 367548 05/24/2018 SUBSTANCE AWARENESS COUNCIL OF IRC INC 7,340.65 367549 05/24/2018 SUBSTANCE AWARENESS COUNCIL OF IRC INC 9,945.86 367550 05/24/2018 FLORIDA POWER AND LIGHT 51,599.11 367551 05/24/2018 HOLIDAY INN 327.00 367552 05/24/2018 HOLIDAY INN 327.00 367553 05/24/2018 STATE ATTORNEY 2,610.38 367554 05/24/2018 NEW HORIZONS OF THE TREASURE COAST 25,127.50 367555 05/24/2018 WASTE MANAGEMENT INC 188,791.61 367556 05/24/2018 SUNSHINE STATE ONE CALL OF FL INC 1,264.17 367557 05/24/2018 CATHOLIC CHARITIES DIOCESE OF PALM BCH 2.715.41 367558 05/24/2018 LANGUAGE LINE SERVICES INC 105.88 367559 05/24/2018 STRUNK FUNERAL HOMES & CREMATORY 850.00 367560 05/24/2018 TROY FAIN INSURANCE INC 103.00 367561 05/24/2018 BUILDING OFFICIALS ASSOC OF FLORIDA 200.00 367562 05/24/2018 BUILDING OFFICIALS ASSOC OF FLORIDA 255.80 367563 05/24/2018 IRC HEALTHY START COALITION INC 2,500.00 367564 05/24/2018 IRC HEALTHY START COALITION INC 2,500.00 367565 05/24/2018 IRC HEALTHY START COALITION INC 2.500.00 367566 05/24/2018 IRC HEALTHY START COALITION INC 2_,500.00 367567 05/24/2018 BE SAFE SECURITY ALARMS INC 239.70 367568 05/24/2018 FLORIDA ENVIRONMENTAL NETWORK 590.00 367569 05/24/2018 CHRISTOP14ER S STUCKEY 60.00 367570 05/24/2018 MYLES BROWN 60.00 367571 05/24/2018 HENRY SMITH 40.00 367572 05/24/2018 DOUBLETREE HOTEL 237.00 367573 05/24/2018 G K ENVIRONMENTAL INC 1,437.50 367574 05/24/2018 THE FLORIDA BAR 310.00 367575 05/24/2018 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 17.16 367576 05/24/2018 THE PROFESSIONAL GOLFERS 515.00 367577 05/24/2018 ELXSI INC 2,183.08 367578 05/24/2018 ECONOLITE CONTROL PRODUCTS INC 651.00 367579 05/24/2018 TRANS US INC 1,779.77 367580 05/24/2018 CELICO PARTNERSHIP 843.97 367581 05/24/2018 GPSERV INC 1,827.00 367582 05/24/2018 FLORIDA ASSOCIATION OF ENVIRONMENTAL 235.00 367583 05/24/2018 MICHAEL WYATT 40.00 367584 05/24/2018 CONTROL SYSTEMS DESIGN INC 810.00 367585 05/24/2018 INDIAN RIVER DOG TRAINING CLUB INC 253.39 367586 05/24/2018 VAN WAL INC 740.00 367587 05/24/2018 CHIARELLA, ROBERT 1,312.32 367588 05/24/2018 SYNAGRO-WWT INC 67,631.32 367589 05/24/2018 THE CLEARING COMPANY LLC 4,499.00 367590 05/24/2018 BIG BROTHERS AND BIG SISTERS 625.00 367591 05/24/2018 BIG BROTHERS AND BIG SISTERS 7,057.33 367592 05/24/2018 FLORIDA RURAL LEGAL SERVICES 'INC 2,978.26 367593 05/24/2018 FAST.ENAL COMPANY 24.87 367594 05/24/2018 PARGAS 780.00 367595 05/24/2018 ADAMS HOMES OF NORTHWEST FLA 846.48 367596 05/24/2018 SOUTHERN JANITOR SUPPLY INC 1,506.00 367597 05/24/2018 MBV ENGINEERING INC 15,788.75 367598 05/24/2018 MASTELLER & MOLER INC 19,800.00 367599 05/24/2018 STAPLES CONTRACT & COMMERCIAL INC 99.51 367600 05/24/2018 GLOVER OIL COMPANY INC 40,020.32 367601 05/24/2018 LARRY STEPHEN'S 60.00 25 TRAMS NBR DATE VENDOR ANIOUIy'T 367602 05/24/2018 AMERICAN WATER WORKS ASSOCIATION 230.00 367603 05/24/2018 1ST FIRE & SECURITY INC 165.00 367604 05/24/2018 PETER OBRYAN 43.97 367605 05/24/2018 SCNS INC 100.80 367606 05/24/2018 JOHNNY B SMITH 40.00 367607 05/24/2018 POWER-TEL UTILITY PRODUCTS INC 261.00 367608 05/24/2018 FLORIDA HOUSING COALITION 200.00 367609 05/24/2018 MILLER. DENNIS & ROLANDA 75.00 367610 05/2412018 GUARDIAN COMMUNITY RESOURCE MANAGEMENT 2,500.00 367611 05/24/2018 LONG, SUSAN 42.16 367612 05/24/2018 MADESSIA FLOWERS 20.00 367613 05/24/2018 TREASURE COAST ELEMENTARY 25.00 367614 05/24/2018 FLEETBOSS G P S INC. 2,695.50 367615 05/24/2018 JAMES W STANTON 135.16 367616 05/24/2018 K'S COMMERCIAL CLEANING 998.89 3676.17 05/24/2018 NICOLACE MARKETING INC 1,094.00 367618 05/24/2018 WINSUPPLY OF VERO BEACH 19.18 367619 05/24/2018 OSLO VALLEY PROPERTIES INC 500.00 367620 05/24/2018 VERA SMITH 20.00 367621 05/24/2018 BRENNTAG MID-SOUTH INC 5,700.73 367622 05/24/2018 WATERTRONICS TECHNICAL SERVICES 867.10 367623 05/24/2018 PREMIUM TITLES SERVICES INC 37.28 367624 05/24/2018 AUTOMATIONDIRECT.COM INC 324.50 367625 05/24/2018 ALAN JAY CHEVROLET CADILLAC 146,466.10 367626 05/24/2018 HEATHER HATTON 70.00 367627 05/24/2018 GFA INTERNATIONAL INC 21,609.00 367628 05/24/2018 MARK A ODOM CONSTRUCTION INC 1,200.00 367629 05/24/2018 REPROGRAPHIC SOLUTIONS INC 46.80 367630 05/24/2018 LOWES HOME CENTERS INC 1,386.37 367631 05/24/2018 RAFTELIS FINANCIAL CONSULTANTS INC 3,172.00 367632 05/24/2018 RAFTELIS FINANCIAL CONSULTANTS INC 6,727.50 367633 05/24/2018 BURNETT LIME CO INC 19,286.40 367634 05/24/2018 IMPECCABLE SIGNS INC 106.75 367635 05/24/2018 PENGUIN RANDOM HOUSE LLC 295.65 367636 05/24/2018 SCADA SOLUTIONS LLC 600.00 367637 05/24/2018 SOUTHERN MANAGEMENT LLC 4,642.00 367638 05/24/2018 C E R SIGNATURE CLEANING 850.00 367639 05/24/2018 QUICKSERIES PUBLISI-ING INC 1,756.99 367640 05/24/2018 DEBORAH CUEVAS 30.00 367641 05/24/2018 VALENCIA COLLEGE CONTINUING EDUCATION 485.00 367642 05/24/2018 N10NAMOSHKI FEDERICI 40.00 367643 05/24/2018 EXTREME GOLF INC 335.50 367644 05/24/2018 PIERCE GOODWN ALEXANDER & LINVILLE INC 5,5I0.50 367645 05/24/2018 EUROFNS EATON ANALYTICAL INC 600.00 367646 05/24/2018 CHADWICK PRESTON SMALLEY 3,118.00 367647 05/24/2018 ZEFFERT & ASSOCIATES 950.00 367648 05/24/2018 FOUNDATION FOR AFFORDABLE RENTAL 20,653.00 367649 05/24/2018 FOUNDATION FOR AFFORDABLE RENTAL 500.00 367650 05/24/2018 SYLIVIAMI.LLER 2,306.00 36765I 05/24/2018 HAWKINS INC 2,784.00 367652 05/24/2018 FLORITURF SOD INC 102.00 367653 05/24/2018 SCRIPPS NP OPERATNG LLC 122.10 367654 05/24/2018 SCRIPPS NP OPERATING LLC 1,523.40 367655 05/24/2018 CITRUS ELEMENTARY 25.00 367656 05/24/2018 A& SW CONSULTANTS INC 1,650.00 367657 05/24/2018 CATHEDRAL CORPORATION 7,764.22 367658 05/24/2018 UNIFIRST CORPORATION 2,746.00 367659 05/24/2018 CDA SOLUTIONS INC 18,006.81 367660 05/24/2018 GOTTA GO GREEN ENTERPISES INC 221.92 367661 05/24/2018 HYDROMAX USA LLC 20,092.00 26 TRANS NBR DATE VENDOR AMOUNT 367662 05/24/2018 PATRIOT PRODUCTIONS LLC 250.00 367663 05/24/2018 EGP DOCUMENT SOLUTIONS LLC 1,373.33 367664 05/24/2018 EASTERN! PIPELINE CONSTRUCTION INC 2,625.00 367665 05/24/2018 DAVID CHECCHI 30.00 367666 05/2412018 BUZZ TV NETWORK LLC 150.00 367667 05/24/2018 MATHESON TRI-GAS INC 11,594.70 367668 05/24/2018 PEOPLE READY INC 1,966.40 367669 05/24/2018 TREASURE COAST COLLECTIBLES LLC 40.00 367670 05/24/2018 COLE AUTO SUPPLY INC 1,709.64 367671 05/24/2018 KREMEDY LLC 3,596.00 367672 05/24/2018 SARAH KELLY 60.00 367673 05/24/2018 RE LX INC 50.00 367674 05/24/2018 TOTAL ADMINISTRATIVE SERVICES CORP 666.12 367675 05/24/2018 RICHARD J DILLON 555.00 367676 05/24/2018 CALVIN GIORDANO & ASSOCIATES INC 12,000.00 367677 05/24/2018 CORE & MAIN LP 6,051.71 367678 05/24/2018 ENVIRONMENTAL SCIENCE ASSOCIATES 8,541.80 367679 05/24/2018 WOERNI ER AGRIBUSINESS LLC 566.50 367680 05/24/2018 D.IGICERT INC 995.00 367681 05/24/2018 DJD EQUIPMENT HOLDINGS LLC 3,053.21 367682 05/24/2018 BOTTOMS UP BEVERAGE OF FLORIDA LLC 882.00 367683 05/24/2018 TYKES & TEENS INC 4,766.25 367684 05/24/2018 ALIBRIS 143.85 367685 05/24/2018 SHE.LBROUGH SAFETY LLC 2,640.00 367686 05/24/2018 BEST VERSION MEDIA LLC 488.00 367687 05/24/2018 FLORIDA OUTDOOR SERVICES INC 2.400.00 367688 05/2412018 PLATTS AIR & HEAT INC 9.059.00 367689 05/24/2018 POP HOLDINGS LP 2.025.85 367690 05/24/2018 POSENER LORIUS 52.84 367691 05/24/2018 SANDRA SWEENEY 68.15 367692 05/24/2018 MARGA HERMANN 69.53 367693 05124/2018 P LEE BROWN 348.62 367694 05/24/2018 LACY THOMAS 230.00 367695 05/24/2018 WILLIAM SMITH 468.37 367696 05/24/2018 SCOTT FISCHERS SURFACES LLC 75.00 367697 05/24/2018 PHILIP MINCH 75.00 367698 05124/2018 PARABEL USA INC 68,333.33 367699 05/24/2018 ARTHUR PRUETT 158.52 367700 05/24/2018 JOAN KLEIN 26.24 367701 05/24/2018 JAMES SPILLMAN 22.87 367702 05/24/2018 CHESTER SWEATLAND 142.48 367703 05/24/2018 ANN COTTER 100.00 367704 05124/2018 PROMISED LAND ANGLICAN CHURCH INC 1,017.78 367705 05/24/2018 DORA MENDEZ 430.58 367706 05/24/2018 DON KEMP 102.00 367707 05/24/2018 UTIL REFUNDS 25.94 367708 05/24/2018 UTIL REFUNDS 13.35 367709 05/24/2018 U-CIL REFUNDS 5.23 367710 05124/2018 UTIL REFUNDS 29.03 367711 05/24/20.18 UTIL REFUNDS 40.04 367712 05/24/2018 UTIL REFUNDS 59.01 367713 05/24/2018 UTIL REFUNDS 21.85 367714 05/24/2018 UTIL REFUNDS 65.12 367715 05/24/2018 UTIL REFUNDS 32.81 367716 05/24/2018 UTIL REFUNDS 32.30 367717 05/24/2018 UTIL REFUNDS 29.23 367718 05/24/2018 UTIL REFUNDS 66.64 367719 05/24/2018 UTIL REFUNDS 59.69 367720 05/24/2018 UTIL REFUNDS 7.95 367721 0512412018 UTIL REFUNDS 37.75 27 TRANS NBR DATE VENDOR AMOUNT 367722 05/24/2018 UTILREFUNDS 8.40 367723 05/24/2018 UTIL REFUNDS 79.11 367724 05/24/2018 UTILREFUNDS 24.66 367725 05/24/2018 UTIL REFUNDS 68.06 367726 05/24/2018 UTIL REFUNDS 65.85 367727 05/24/2018 UTIL REFUNDS 28.22 367728 05/24/2018 UTILREFUNDS 57.45 367729 05/24/2018 UTIL REFUNDS 163.36 367730 05/24/2018 UTILREFUNDS 72.01 367731 05/24/2018 UTIL REFUNDS 45.95 367732 05/24/2018 UTIL REFUNDS 40.41 367733 05/24/2018 UTIL REFUNDS 77.60 367734 05/24/2018 UTIL REFUNDS 33.50 367735 05/24/2018 UTILREFUNDS 64.37 367736 05/24/2018 UTILREFUNDS 9.39 367737 05/24/2018 UTIL REFUNDS 87.77 367738 05/24/2018 UTIL REFUNDS 67.27 367739 05/24/2018 UTIL REFUNDS 86.76 367740 05/24/2018 UTIL REFUNDS 24.72 367741 05/24/2018 UTIL REFUNDS 44.72 367742 05/24/2018 UTIL REFUNDS 43.45 367743 05/24/2018 UTILREFUNDS 43.18 367744 05/24/2018 UTILREFUNDS 33.61 367745 05/24/2018 UTIL REFUNDS 28.51 367746 05/24/2018 UTIL REFUNDS 38.78 367747 05/24/2018 UTILREFUNDS 32.47 367748 05/24/2018 UTILREFUNDS 59.02 367749 05/24/2018 UTIL REFUNDS 39.62 367750 05/24/2018 UTIL REFUNDS 57.33 367751 05/24/2018 UTIL REFUNDS 56.33 367752 05/24/2018 UTIL REFUNDS 38.63 367753 05/24/2018 UTIL REFUNDS 45.73 367754 05/24/2018 UTIL REFUNDS 30.94 367755 05/24/2018 COMMUNICATIONS INTERNATIONAL 540,275.40 367756 05/24/2018 GEOSYNTEC CONSULTANTS INC 8,751.50 367757 05/24/2018 G K ENVIRONMENTAL INC 1.,300.00 367758 05/24/2018 BERNARD .EGAN & COMPANY 121418.05 367759 05/24/2018 ANDERSEN ANDRE CONSULTING ENGINEERS INC 8,457.50 367760 05/24/2018 CATHEDRAL CORPORATION 16,500.00 367761 05/24/2018 ADVANCED ROOFING INC 187,528.49 367762 05/24/2018 HINTERLAND GROUP INC 88.426.00 Grand Total: 3,137,486.17 9: 0 Consent INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF EMERGENCY SERVICES MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: Tad Stone, Director Department of Emergency Services FROM: Etta LoPresti, Emergency Management Coordinator Emergency Management Division DATE: April 25, 2018 SUBJECT: Approval of Updated Statewide Mutual Aid Agreement between Indian River County and the Florida Division of Emergency Management On April 24, 2001, the Board of County Commissioners approved Indian River County's participation in the Statewide Mutual Aid Agreement (SMAA). The Florida Division of Emergency Management is requesting that all counties update their agreements to the 2018 version. To summarize the agreement, Florida is vulnerable to a wide range of disasters that are likely to cause a disruption of essential services and the destruction of the infrastructure needed to deliver those services. Such disasters may exceed the capability of any one county to respond but other local governments may be able to provide assistance. This Statewide Mutual Aid Agreement provides the assistance for reciprocal emergency aid and assistance in case the disaster exceeds our ability to respond. The 2018 Update to the agreement includes the following provisions: 1. Allowing the SMAA to be used for smaller events; no declaration of a state of emergency is needed for the agreement to be activated. This allows for a formal mutual aid process for the entities within Florida to use. 2. The requesting entity agrees to reimburse the assisting party per the terms of reimbursement in the SMAA. 3. The SMAA automatically renews each year; only the contact information needs to be updated. FUNDING: There is no funding related to this agreement. RECOMMENDATION: Staff recommends approval of the attached Resolution and updated 2018 Statewide Mutual Aid Agreement between Indian River County and the Florida Division of Emergency Management. ATTACHMENTS: 1. Three (3) originals of the Statewide Mutual Aid Agreement. 2. Resolution approving the updated 2018 Statewide Mutual Aid Agreement. 29 DIVISION OF STATE OF FLORIDA EMERGENCY MANAGEMENT RICK SCOTT WESLEY MAUL Governor Director STATEWIDE MUTUAL AID AGREEMENT This Agreement is between the FLORIDA DIVISION OF EMERGENCY MANAGEMENT ("Division') and the local government signing this Agreement (the "Participating Parties"). This agreement is based on the existence of the following conditions: A. The State of Florida is vulnerable to a wide range of disasters that are likely to cause the disruption of essential services and the destruction of the infrastructure needed to deliver those services. B. Such disasters are likely to exceed the capability of any one local government to cope with the emergency with existing resources. C. Such disasters may also give rise to unusual technical needs that the Iocal government may be unable to meet with existing resources, but that other local governments may be able to offer. D. The Emergency Management Act, Chapter 252, provides each local government of the state the authority to develop and enter into mutual aid agreements within the state for reciprocal emergency aid and assistance in case of emergencies too extensive to be dealt with unassisted, and through such agreements to ensure the timely reimbursement of costs incurred by the local governments which render such assistance. E. Pursuant to Chapter 252, the Division has the authority to coordinate assistance between local governments during emergencies and to concentrate available resources where needed. Based on the existence of the foregoing conditions, the parties agree to the following: ARTICLE I. Definitions. As used in this Agreement, the following expressions shall have the following meanings: 30 1 A. The "Agreement" is this Agreement, which shall be referred to as the Statewide Mutual Aid Agreement ("SMAA"). B. The "Division" is the Division of Emergency Management C. The "Participating Parties" to this Agreement are the Division and any and all special districts, educational districts, and other local and regional governments signing this Agreement. D. The "Requesting Parties" to this Agreement are Participating Parties who request assistance during an emergency. E. The "Assisting Parties" to this Agreement are Participating Parties who render assistance in an emergency to a Requesting Party. F. The "State Emergency Operations Center" is the facility designated by the State Coordinating Officer to manage and coordinate assistance to local governments during an emergency. G. The "Comprehensive Emergency Management Plan" is the biennial Plan issued by the Division in accordance with § 252.35(2)(a), Florida Statutes. H. The "State Coordinating Officer" is the official whom the Governor designates, by Executive Order, to act for the Governor in responding to a disaster, and to exercise the powers of the Governor in accordance with the Executive Order, Chapter 252, Florida Statutes, and the State Comprehensive Emergency Management Plan. I. The "Period of Assistance" is the time during which any Assisting Party renders assistance to any Requesting Party in an emergency, and shall include both the time necessary for the resources and personnel of the Assisting Party to travel to the place specified by the Requesting Party and the time necessary to return them to their place of origin or to the headquarters of the Assisting Party. I A "special district" is any local or regional governmental entity which is an independent special district within the meaning of section 189.012(3), Florida Statutes, regardless of whether established by local, special, or general act, or by rule, ordinance, resolution, or interlocal agreement. 2 31 K. An "educational district" is any school district within the meaning of section 1001.30, Florida Statutes and any community school and state university within the meaning of section 1000.21, Florida Statutes. L. An "interlocal agreement' is any agreement between local governments within the meaning of section 163.01(3)(a), Florida Statutes. M. A "local government' is any educational district or any entity that is a "local governmental entity" within the meaning of section 11.45(1)(e), Florida Statutes. N. Any expressions not assigned definitions elsewhere in this Agreement shall have the definitions assigned them by the Emergency Management Act. ARTICLE II. Applicability of the Agreement A Participating Party may request assistance under this Agreement for a "major" or "catastrophic disaster" as defined in section 252.34, Florida Statutes. If the Participating Party has no other mutual aid agreement that covers a "minor" disaster or other emergencies too extensive to be dealt with unassisted, it may also invoke assistance under.this Agreement for a "minor disaster" or other such emergencies. ARTICLE III. Invocation of the Agreement. In the event of an emergency or threatened emergency, a Participating Party may invoke assistance under this Agreement by requesting it from any other Participating Party, or from the Division if, in the judgment of the Requesting Party, its own resources are inadequate to meet the emergency. A. Any request for assistance under this Agreement may be oral, but within five (5) calendar days must be confirmed in writing by the County Emergency Management Agency of the Requesting Party, unless the State Emergency Operations Center has been activated in response to the emergency for which assistance is requested. 3 32 B. All requests for assistance under this Agreement shall be transmitted by County Emergency Management Agency of the Requesting Party to either the Division, or to another Participating Party. If the Requesting Party transmits its request for Assistance directly to a Participating Party other than the Division, the Requesting Party and Assisting Party shall keep the Division advised of their activities. C. The Division shall relay any requests for assistance under this Agreement to such other Participating Parties as it may deem appropriate, and shall coordinate the activities of the Assisting Parties so as to ensure timely assistance to the Requesting Party. All such activities shall be carried out in accordance with the State's Comprehensive Emergency Management Plan. D. Nothing in this Agreement shall be construed to allocate liability for the costs of personnel, equipment, supplies, services and other resources that are staged by the Division, or by other agencies of the State of Florida, for use in responding to an emergency pending the assignment of such personnel, equipment, supplies, services and other resources to an emergency support function/mission. The documentation, payment, repayment, and reimbursement of all such costs shall be rendered in accordance with the Comprehensive Emergency Management Plan, and general accounting best practices procedures and protocols. ARTICLE IV. Responsibilities of Requesting Parties. To the extent practicable, all Requesting Parties seeking assistance under this Agreement shall provide the following information to the Division and the other Participating Parties. In providing such information, the Requesting Party may use Form B attached to this Agreement, and the completion of Form B by the Requesting Party shall be deemed sufficient to meet the requirements of this Article: A. A description of the damage sustained or threatened; B. An identification of the specific Emergency Support Function or Functions for which such assistance is needed; 4 33 C. A description of the specific type of assistance needed within each Emergency Support Function; D. A description of the types of personnel, equipment, services, and supplies needed for each specific type of assistance, with an estimate of the time each will be needed; E. A description of any public infrastructure for which assistance will be needed; F. A description of any sites or structures outside the territorial jurisdiction of the Requesting Party needed as centers to stage incoming personnel, equipment, supplies, services, or other resources; G. The place, date and time for personnel of the Requesting Party to meet and receive the personnel and equipment of the Assisting Party; and H. A technical description of any communications or telecommunications equipment needed to ensure timely communications between the Requesting Party and any Assisting Parties. ARTICLE V. Responsibilities of Assisting Parties. Each Participating Party shall render assistance under this Agreement to any Requesting Party to the extent practicable that its personnel, equipment, resources and capabilities can render assistance. If a Participating Party which has received a request for assistance under this Agreement determines that it has the capacity to render some or all of such assistance, it shall provide the following information to the Requesting Party and shall transmit it without delay to the Requesting Party and the Division. In providing such information, the Assisting Party may use Form B attached to this Agreement, and the completion of Form B by the Assisting Party shall be deemed sufficient to meet the requirements of this Article: A. A description of the personnel, equipment, supplies and services it has available, together with a description of the qualifications of any skilled personnel; B. An estimate of the time such personnel, equipment, supplies, and services will continue to be available; 5 34 C. An estimate of the time it will take to deliver such personnel, equipment, supplies, and services at the date, time and place specified by the Requesting Party; D. A technical description of any communications and telecommunications equipment available for timely communications with the Requesting Party and other Assisting Parties; and E. The names of all personnel whom the Assisting Party designates as Supervisors. F. The estimated costs of the provision of assistance (use FEMA's Schedule of Equipment Rates spreadsheet attached to Form B.) ARTICLE VI. Rendition of Assistance. After the Assisting Party has delivered its personnel, equipment, supplies, services, or other resources to the place specified by the Requesting Party, the Requesting Party shall give specific assignments to the Supervisor(s) of the Assisting Party, who shall be responsible for directing the performance of these assignments. The Assisting Party shall have authority to direct the manner in which the assignments are performed. In the event of an emergency that affects the Assisting Party, all personnel, equipment, supplies, services and other resources of the Assisting Party shall be subject to recall by the Assisting Party upon not less than five (5) calendar days' notice or, if such notice is impracticable, as much notice as is practicable under the circumstances. A. For operations at the scene of catastrophic and major disasters, the Assisting Party shall to the fullest extent practicable give its personnel and other resources sufficient equipment and supplies to make them self-sufficient for food, shelter, and operations unless the Requesting Party has specified the contrary. For minor disasters and other emergencies, the Requesting Party shall be responsible to provide food and shelter for the personnel of the Assisting Party unless the Requesting Party has specified the contrary. In its request for assistance the Requesting Party may specify that Assisting Parties send only self-sufficient personnel or self-sufficient resources. B. Unless the Requesting Party has specified the contrary, it shall to the fullest extent practicable, 0 35 coordinate all communications between its personnel and those of any Assisting Parties, and shall determine all frequencies and other technical specifications for all communications and telecommunications equipment to be used. C. Personnel of the Assisting Party who render assistance under this Agreement shall receive their usual wages, salaries and other compensation, and shall have all the duties, responsibilities, immunities, rights, interests, and privileges incident to their usual employment. If personnel of the Assisting Party hold local licenses or certifications limited to the county or municipality of issue, then the Requesting Party shall recognize and honor those licenses or certifications for the duration of the support. ARTICLE VII. Procedures for Reimbursement. Unless the Division or the Assisting Party, as the case may be, state the contrary in writing, the ultimate responsibility for the reimbursement of costs incurred under this Agreement shall rest with the Requesting Party, subject to the following conditions and exceptions: A. In accordance with this Agreement, the Division shall pay the costs incurred by an Assisting Party in responding to a request that the Division initiates on its own, and not for another Requesting Party. B. An Assisting Party shall bill the Division or other Requesting Party as soon as practicable, but not later than thirty (30) calendar days after the Period of Assistance has closed. Upon the request of any of the concerned Participating Parties, the State Coordinating Officer may extend this deadline for cause. C. If the Division or the Requesting Party protests any bill or item on a bill from an Assisting Party, it shall do so in writing as soon as practicable, but in no event later than thirty (30) calendar days after the bill is received. Failure to protest any bill or billed item in writing within thirty (30) calendar days shall constitute agreement to the bill and the items on the bill and waive the right to contest the bill. D. If the Division protests any bill or item on a bill from an Assisting Party, the Assisting Party shall have thirty (30) calendar days from the date of protest to present the bill or item to the original 7 36 Requesting Party for payment, subject to any protest by the Requesting Party. E. If the Assisting Party cannot reach a mutual agreement with the Division or the Requesting Party to the settlement of any protested bill or billed item, the Division, the Assisting Party, or the Requesting Party may elect binding arbitration to determine its liability for the protested bill or billed item in accordance with Section F of this Article. F. If the Division or a Participating Party elects binding arbitration, it may select as an arbitrator any elected official of another Participating Party, or any other official of another Participating Party whose normal duties include emergency management, and the other Participating Party shall also select such an official as an arbitrator, and the arbitrators thus chosen shall select another such official as a third arbitrator. G. The three (3) arbitrators shall convene by teleconference or videoconference within thirty (30) calendar days to consider any documents and any statements or arguments by the Department, the Requesting Party, or the Assisting Party concerning the protest, and shall render a decision in writing not later than ten (10) business days after the close of the hearing. The decision of a majority of the arbitrators shall bind the parties, and shall be final. H. If the Requesting Party has not forwarded a request through the Division, or if an Assisting Party has rendered assistance without being requested to do so by the Division, the Division shall not be liable for the costs of any such assistance. All requests to the Federal Emergency Management Agency (FEMA) for the reimbursement of costs incurred by any Participating Party shall be made by and through the Division. I. If FEMA denies any request for reimbursement of costs which the Division has already advanced to an Assisting Party, the Assisting Party shall repay such costs to the Division, but the Division may waive such repayment for cause. ARTICLE VIII. 8 37 Costs Efigible for Reimbursement. The costs incurred by the Assisting Party under this Agreement shall be reimbursed as needed to make the Assisting Party whole to the fullest extent practicable. A. Employees of the Assisting Party who render assistance under this Agreement shall be entitled to receive from the Assisting Party all their usual wages, salaries, and any and all other compensation for mobilization, hours worked, and demobilization. Such compensation shall include any and all contributions for insurance and retirement, and such employees shall continue to accumulate seniority at the usual rate. As between the employees and the Assisting Party, the employees shall have all the duties, responsibilities, immunities, rights, interests and privileges incident to their usual employment. The Requesting Party shall reimburse the Assisting Party for these costs of employment. B. The costs of equipment supplied by the Assisting Party shall be reimbursed at the rental rate established in FEMA's Schedule of Equipment Rates (attached to Form B), or at any other rental rate agreed to by the Requesting Party. In order to be eligible for reimbursement, equipment must be in actual operation performing eligible work. The labor costs of the operator are not included in the rates and should be approved separately from equipment costs. The Assisting Party shall pay for fuels, other consumable supplies, and repairs to its equipment as needed to keep the equipment in a state of operational readiness. Rent for the equipment shall be deemed to include the cost of fuel and other consumable supplies, maintenance, service, repairs, and ordinary wear and tear. With the consent of the Assisting Party, the Requesting Party may provide fuels, consumable supplies, maintenance, and repair services for such equipment at the site. In that event, the Requesting Party may deduct the actual costs of such fuels, consumable supplies, maintenance, and services from the total costs otherwise payable to the Assisting Party. If the equipment is damaged while in use under this Agreement and the Assisting Party receives payment for such damage under any contract of insurance, the Requesting Party may deduct such payment from any item or items billed by the Assisting Party for any of the costs for such damage that may otherwise be payable. 0 38 C. The Requesting Party shall pay the total costs for the use and consumption of any and all consumable supplies delivered by the Assisting Party for the Requesting Party under this Agreement. In the case of perishable supplies, consumption shall be deemed to include normal deterioration, spoilage and damage notwithstanding the exercise of reasonable care in its storage and use. Supplies remaining unused shall be returned to the Assisting Party in usable condition upon the close of the Period of Assistance, and the Requesting Party may deduct the cost of such returned supplies from the total costs billed by the Assisting Party for such supplies. If the Assisting Party agrees, the Requesting Party may also replace any and all used consumable supplies with like supplies in usable condition and of like grade, quality and quantity within the time allowed for reimbursement under this Agreement. D. The Assisting Party shall keep records to document all assistance rendered under this Agreement. Such records shall present information sufficient to meet the audit requirements specified in the regulations of FEMA and any applicable circulars issued by the State of Florida Office of Management and Budget. Upon reasonable notice, the Assisting Party shall make its records available to the Division and the Requesting Party for inspection or duplication between 8:00 a.m. and 5:00 p.m. on all weekdays, except for official holidays. ARTICLE IX. Insurance. Each Participating Party shall determine for itself what insurance to procure, if any. With the exceptions in this Article, nothing in this Agreement shall be construed to require any Participating Party to procure insurance. A. Each Participating Party shall procure employers' insurance meeting the requirements of the Workers' Compensation Act, as amended, affording coverage for any of its employees who may be injured while performing any activities under the authority of this Agreement, and shall file with the Division a certificate issued by the insurer attesting to such coverage. B. Any Participating Party that elects additional insurance affording liability coverage for any 10 39 activities that may be performed under the authority of this Agreement shall file with the Division a certificate issued by the insurer attesting to such coverage. C. Any Participating Party that is self-insured with respect to any line or lines of insurance shall file with the Division copies of all resolutions in current effect reflecting its determination to act as a self - insurer. D. Subject to the limits of such liability insurance as any Participating Party may elect to procure, nothing in this Agreement shall be construed to waive, in whole or in part, any immunity any Participating Party may have in any judicial or quasi-judicial proceeding. E. Each Participating Party which renders assistance under this Agreement shall be deemed to stand in the relation of an independent contractor to all other Participating Parties, and shall not be deemed to be the agent of any other Participating Party. F. Nothing in this Agreement .shall be construed to relieve any Participating Party of liability for its own conduct and that of its employees. G. Nothing in this Agreement shall be construed to obligate any Participating Party to indemnify any other Participating Party from liability to third parties. ARTICLE X. General Requirements. Notwithstanding anything to the contrary elsewhere in this Agreement, all Participating Parties shall be subject to the following requirements in the performance of this Agreement: A. To the extent that assistance under this Agreement is funded by State funds, the obligation of any statewide instrumentality of the State of Florida to reimburse any Assisting Party under this Agreement is contingent upon an annual appropriation by the Legislature. B. All bills for reimbursement under this Agreement from State funds shall be submitted in detail sufficient for auditing purposes. To the extent that such bills represent costs incurred for travel, such bills shall be submitted in accordance with section 112.061, Florida Statutes, and any applicable 11 40 requirements for the reimbursement of state employees for travel costs. C. All Participating Parties shall allow public access to all documents, papers, letters or other materials subject to the requirements of the Public Records Act, as amended, and made or received by any Participating Party in conjunction with this Agreement. D. No Participating Party may hire employees in violation of the employment restrictions in the Immigration and Nationality Act, as amended. E. No costs reimbursed under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Legislature of the State of Florida or any of its agencies. F. Any communication to the Division under this Agreement shall be sent to the Director, Division of Emergency Management, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100. Any communication to any other Participating Party shall be sent to the official or officials specified by that Participating Party on Form C attached to this Agreement. For the purpose of this Section, any such communication may be sent by the U.S. Mail, e-mail, or by facsimile. ARTICLE XI. Effect of Agreement. Upon its execution by a Participating Party, this Agreement shall have the following effect with respect to that Participating Party: A. The execution of this Agreement by any Participating Party which is a signatory to the Statewide Mutual Aid Agreement of 1994 shall terminate the rights, interests, duties, and responsibilities and obligations of that Participating Party under that agreement, but such termination shall not affect the liability of the Participating Party for the reimbursement of any costs due under that agreement, regardless of whether billed or unbilled. B. The execution of this Agreement by any Participating Party which is a signatory to the Public Works Mutual Aid Agreement shall terminate the rights, interests, duties, responsibilities and obligations of that Participating Party under that agreement, but such termination shall not affect the liability of the 12 41 Participating Party for the reimbursement of any costs due under that agreement, regardless of whether billed or unbilled. C. Upon the activation of this Agreement by the Requesting Party, this Agreement shall supersede any other existing agreement between it and any Assisting Party to the extent that the former may be inconsistent with the latter. D. Unless superseded by the execution of this Agreement in accordance with Section A of this Article, the Statewide Mutual Aid Agreement of 1994 shall terminate and cease to .have legal existence after June 30, 2001. E. Upon its execution by any Participating Party, this Agreement will continue in effect for one (1) year from its date of execution by that Participating Party, and it shall automatically renew each year after its execution, unless within sixty (60) calendar days before .that date the Participating Party notifies the Division, in writing, of its intent to withdraw from the Agreement. F. The Division shall transmit any amendment to this Agreement by sending the amendment to all Participating Parties not later than five (5) business days after its execution by the Division. Such amendment shall take effect not later than sixty (60) calendar days after the date of its execution by the Division, and shall then be binding on all Participating Parties. Notwithstanding the preceding sentence, any Participating Party who objects to the amendment may withdraw from the Agreement by notifying the Division in writing of its intent to do so within that time in accordance with Section E of this Article. ARTICLE XII. Interpretation and Application of Agreement. The interpretation and application of this Agreement shall be governed by the following conditions: A. The obligations and conditions resting upon the Participating Parties under this Agreement are not independent, but dependent. B. Time shall be of the essence of this Agreement, and of the performance of all conditions, 13 42 obligations, duties, responsibilities, and promises under it. C. This Agreement states all the conditions, obligations, duties, responsibilities, and promises of the Participating Parties with respect to the subject of this Agreement, and there are no conditions, obligations, duties, responsibilities, or promises other than those expressed in this Agreement. D. If any sentence, clause, phrase, or other portion of this Agreement is ruled unenforceable or invalid, every other sentence, clause, phrase, or other portion of the Agreement shall remain in full force and effect, it being the intent of the Division and the other Participating Parties that every portion of the Agreement shall be severable from every other portion to the fullest extent practicable. The Division reserves the right, at its sole and absolute discretion, to change, modify, add, or remove portions of any sentence, clause, phrase, or other portion of this Agreement that conflicts with state law, regulation, or policy. If the change is minor, the Division will notify the Participating Party of the change and such changes will become effective immediately; therefore, please check these terms periodically for changes. If the change is substantive, the Participating Party may be required to execute the Agreement with the adopted changes. Your continued or subsequent use of this Agreement following the posting of minor changes to this Agreement will mean you accept those changes. E. The waiver of any obligation or condition in this Agreement by a Participating Party shall not be construed as a waiver of any other obligation or condition in this Agreement. NOTE., On February 26, 2018, this Agreement was modified by the Division of Emergency Management. This document replaces the August 20, 2007 edition of the Statewide Mutual Aid Agreement; however, any and all Agreements previously executed shall remain in full force and effect. Any local government, special district, or educational institution which has yet to execute this Agreement should use the February 26, 2018 edition for the purposes of becoming a signatory. IN WITNESS WHEREOF, the Participating Parties have duly executed this Agreement on the date specified below: 14 43 FOR ADOPTION BY A COUNTY STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT M Director ATTEST: CLERK OF THE CIRCUIT COURT 0 Deputy Clerk Date: BOARD OF COUNTY COMMISSIONERS OF Indian River COUNTY, STATE OF FLORIDA By: Chairman Date: Approved as to Form: By: County Attorney 15 44 FOR ADOPTION BY A CITY STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By: Date: Director ATTEST: CITY OF CITY CLERK STATE OF FLORIDA 0 Title: Title: Date: Approved as to Form: City Attorney 16 45 FOR ADOPTION BY AN EDUCATIONAL DISTRICT STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By: _ Director STATE OF FLORIDA 0 Title: Date: SCHOOL DISTRICT, By: Title: Date: Approved as to Form: By: Attorney for District 17 46 FOR ADOPTION BY A COMMUNITY COLLEGE OR STATE UNIVERSITY STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT 10 Director Date: ATTEST: BOARD OF TRUSTEES OF COMMUNITY COLLEGE, STATE OF FLORIDA 0 Clerk BOARD OF TRUSTEES OF UNIVERSITY, STATE OF FLORIDA By: Chairman Date: Approved as to Form: By: Attorney for Board 18 47 FOR ADOPTION BY A SPECIAL DISTRICT STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT 0 Director STATE OF FLORIDA 0 Title: Date: SPECIAL DISTRICT, By: Title: Date: Approved as to Form: By: Attorney for District 19 FOR ADOPTION BY AN AUTHORITY STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By: Date: Director ATTEST: BOARD OF TRUSTEES OF LIM Clerk AUTHORITY, STATE OF FLORIDA By: Chairman Date: Approved as to Form: By: Attorney for Board 20 49 FOR ADOPTION BY A NATIVE AMERICAN TRIBE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT 0 Director ATTEST: 0 Council Clerk Date: TRIBAL COUNCIL OF THE TRIBE OF FLORIDA By: Chairman Date: Approved as to Form: By: Attorney for Council 21 50 FOR ADOPTION BY A COMMUNITY DEVELOPMENT DISTRICT STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT Lm Director COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA Date: By: By: Title: Title: Date: Approved as to Form: By: Attorney for District Date: 22 51 FORM C CONTACT INFORMATION FOR AUTHORIZED REPRESENTATIVES Name of Government: Indian River Coun Mailing Address: 4425 43rd Avenue Vero Beach, FL 32967 Authorized Representative Contact Information Primary Authorized Representative Name: Tad Stone Title: Director Address: 4225 43rd Avenue, Vero Beach, FL 32967 Day Phone: 772-226-3859 Facsimile: 772-567-9323 15t Alternate Authorized Representative Name: Etta LoPresti Night Phone: 772-569-6700 Email: tstone@ircgov.com Title: Emergency Management Coordinator Address: 4225 43rd Avenue Vero Beach FL 32967 Day Phone: 772-226-3856 Night Phone: 772-569-6700 Facsimile: 772-567-9323 Email: elopresti@ircgov.com 2" d Alternate Authorized Representative Name: Rachel Ivey Title: Emergency Management Planner Address: 4225 43rd Avenue, Vero Beach, FL 32967 Day Phone: 772-226-3852 Night Phone: 772-569-6700 Facsimile: 772-567-9323 Email: riveyPircg_ov.com *PLEASE UPDATE AS ELECTIONS OR APPOINTMENTS OCCUR 23 52 RESOLUTION NO. 2018 - Resolution of the Board of County Commissioners of Indian River County, Florida, for Adoption of this Statewide Mutual Aid Agreement WHEREAS, the State of Florida Emergency Management Act, Chapter 252, authorizes the State and its political subdivisions to provide emergency aid and assistance in the event of a disaster or emergency; and WHEREAS, the statutes also authorize the State to coordinate the provision of any equipment, services, or facilities owned or organized the State or its political subdivisions for use in the affected area upon the request of the duly constituted authority of the area; and WHEREAS, this Resolution authorizes the request, provision, and receipt of interjurisdictional mutual assistance in accordance with the Emergency Management Act, Chapter 252, among political subdivisions within the State; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: In order to maximize the prompts, full and effective use of resources of all participating governments in the event of an emergency or disaster we hereby adopt the Statewide Mutual Agreement which is attached hereto and incorporated by reference. The foregoing Resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Chairman Vice Chairman Commissioner Commissioner Commissioner Peter D. O'Bryan Bob Solari Susan Adams Joseph E. Flescher Tim Zorc The Chair thereupon declared the Resolution duly passed and adopted this day of , 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA L=3'� Attest: Jeffrey R. Smith, Clerk of Court and Comptroller Peter D. O'Bryan, Chairman 53 Attachment 1 STATEWIDE MUTUAL AID AGREEMENT Type or print all information except signatures Form B PART I TO BE COMPLETED BY THE REQUESTING PARTY Date: ime: HRS local Mission No: Point of Contact: Telephone No: E-mail address: Re uesdn Pa Assisting Party: Incident Requiring Assistance: Type of Assistance/Resources Needed use Part IV for additional space) Date & Time Resources Needed: Location [(address): Approximated Date/Time Resources Released: Authorized Official's Name: Signature: Title: Agency: PART II TO BE COMPLETED BY THE ASSISTING PARTY Contact Person: Telephone No: E-mail address: Type of Assistance Available: Date & Time Resources Available To: Location (address): Approximate Total cost for mission: $ Travel: $ Personnel: $ Equipment & Materials: $ Contract Rental: $ Logistics Required from Requesting Party Yes (Provide information on attached Part IV) No Authorized Official's Name: I I Title: Date: Signature: Local Mission No: PART III TO BE COMPLETED BY THE REQUESTING PARTY Authorized Official's Name: Tide: Signature: Agency: Revised: March 2018 54 4Page 1 PART IV STATEWIDE MUTUAL AID AGREEMENT Type or print all information except signatures Form B (continued) MISCELLANEOUS ITEMS / OTHER MISSION INFORMATION Revised -.'March 2018 Page 2 FEMA's SCHEDULE OF EQUIPMENT RATES DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY RECOVERY DIRECTORATE PUBLIC ASSISTANCE DIVISION WASHINGTON, DC 20472 The rates on this Schedule of Equipment Rates are for applicant owned equipment in good mechanical condition, complete with all required attachments. Each rate covers all costs eligible under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. 42 U.S.C. § 5121, at seq., for ownership and operation of equipment, including depreciation, overhead, all maintenance, field repairs, fuel, lubricants, Bras, OSHA equipment and other costs Incidental to operation. Standby equipment costs are not eligible. Equipment must be in actual operation performing eligible work in order for reimbursement to be eligible. LABOR COSTS OF OPERATOR ARE NOT INCLUDED in the rates and should be approved separately from equipment costs. Information regarding the use of the Schedule is contained in 44 CFR § 206.228 Allowable Costs. Rates for equipment not listed will be furnished by FEMA upon request Any appeals shall be in accordance with 44 CFR § 206.206 Appeals. THESE RATES ARE APPLICABLE TO MAJOR DISASTERS AND EMERGENCIES DECLARED BY THE PRESIDENT ON OR AFTER SEPTMBER 1. 2017. 56 FEMA Code ID Equipment Description " Cost Code Equipment Specifications Capacity or Size HP Notes Unit 2017 Rate 8010 Air Compressor Air Delivery 41 CFM to 10 Hoses included. hour $1.51 8011 Air Compressor Air Delivery 103 CFM to 30 Hoses included. hour $8.84 8012 Air Compressor Air Delivery 130 CFM to 50 Hoses included. hour $11.14 6013 Air Compressor Air Delivery 175 CFM to 90 Hoses included. hour $18.39 8014 Air Compressor Air Delivery 400 CFM to 145 Hoses included. hour $30.47 8015 Air Compressor Air Delivery 575 CFM to 230 Hoses included. hour $48.71 8016 Air Compressor Air Delivery 1100 CFM to 355 Hoses included. hour $92.88 8017 Air Compressor Air Delivery 1600 CFM to 500 Hoses included. hour $96.96 8040 Ambulance to 150 hour $28.00 8041 Ambulance to 210 hour $40.50 8050 Board, Arrow to a Trailer Mounted. hour $4.43 8051 Board, Message to 5 Trailer Mounted. hour $11.61 8060 Auger. Portable Hole Diameter 16 In to 6 hour $2.14 8061 "at. Portable Hole Diameter 18 In to 13 hour $4.30 8062 Auger, Tractor Mntd Max. Auger Diameter 36 In to 13 Includes digger, boom and mounting hardware. hour $3.16 8063 Auger, Truck Mntd Max. Auger Size 24 In to 100 mounting hardware. Add this rale to tractor rate for total hour $34.28 8064 Hydraulic Post Driver hour $35.10 8065 Auger Horizontal Directional Boring Machine 250 X 100 300 OD -1408 YR -2003 hour $169.40 8066 Auger Horizontal Directional Boring Machine 50 X 100 hour $31.95 8067 Auger, Directional Boring lMachine Auger, Directional Boring Machine hour $36.97 8070 jAutomobile to 130 Transporting people. mile $0.535 8071 Automobile to 130 Transporting cargo. hour $12.32 8072 Automobile, Police to 250 Patrolling. mile $0.535 8073 Automobile, Police to 250 Stationary with engine running. hour $15.69 8075 Motorcycle. Police mile $0.505 8076 Autom[bile - Chevy Trailblazer 6 or 8 cl 285 to 300 hour $22.00 8077 Automobile - Ford Expedition Fire Command Center hour $19.00 8080 All Terrain Vehicle (ATV) Engine 110cc. 4 -Wheel; 20" tyre 6.5.7.5 hour $8.20 8081 All Terrain Vehicle (ATV) Engine 125cc, 4 -Wheel; 21" tyre 7.6-8.6 hour $8.50 8082 Ali Terrain Vehicle (A Engine 150cc, 4 -Wheel; 22" tyre 9.0-10.0 hour 58.51 8083 All Terrain Vehicle (ATV) Engine 200x, 4 -Wheel; 24" tyre 12-14.0 hour $9.00 8084 All Terrain Vehicle (ATV) Engine 250x. 4 -Wheel; 24" tyre 15-17 hour $9.40 56 8085 All Terrain Vehicle (ATV) Engine 300cc, 4 -Wheel; 24" tyre 18-20 hour $10.20 8086 All Terrain Vehicle (ATV) Engine 400cc. 4 -Wheel; 25" tyre 26-28 hour $11.64 8087 All Terrain Vehicle (ATV) Engine 450cc, 4 -Wheel; 25" tyre 26-28 hour $12.40 8088 All Terrain Vehicle (ATV) Engine 650cc, 4 -Wheel; 25" tyre 38-40 hour $13.20 8089 All Terrain Vehicle (ATV) Engine 750cc, 4 -Wheel; 25" tyre 4446 hour $14.00 8110 Barge, Deck Size 50'x35'x7.25' hour $49.10 8111 Barge. Deck Size 50'x35'x9' hour $58.70 8112 Barge, Deck Size 120'x45'x10' hour $109.50 8113 Barge, Deck Size 160'x45'x1V hour 5133.75 8120 Boat, Tow Size 55'x20'x5' to 870 Steel. hour 5317.54 8121 Boat, Tow Size 60'x2l'x5' to 1050 Steel. hour $358.65 8122 Boat, Tow Size 70'x30'x7.5' to 1350 Steel. hour $569.00 8123 Boat, Tow Size 120'x34'x8' to 2000 Steel. hour $1,094.24 8124 AirboaI 815AGIS Airboat w/spray unit 15'x8' 400 hour $31.00 8125 Airboat 815AGIS Airboal w/spray unit 15'x8' 425 hour $31.95 8126 Swamp Buggy Conquest 360 hour $39.25 8129 Compactor -2-Ton Pavement Roller Zion hour $28.25 8130 Boat, Row Heavy duty. hour $1.44 8131 Boat, Runabout Size 13'x5' to 5o Outboard. hour $12.00 8132 Boat, Tender Size 14'x7' to 100 Inboard with 360 degree drive. hour $16.50 8133 Boat, Push Size 45'x21'x6' to 435 Flat hull. hour $217.20 8134 Boal, Push Size 54x2 1'x6' to 525 Flat hull. hour $267.35 8135 Boat. Push Size 58'¢4'x7.5' to 705 Flat hull. hour $325.35 8136 Boat, Push Size 64'x25'x8' to 870 Flat hull, hour $358.50 8140 Boat, Tug Length 16 Ft to 100 hour $42.60 8141 Boat, Tug Length 18 Ft to 175 hour $62.55 8142 Boat. Tug Length 26 Ft to 250 hour $78.95 8143 Boat, Tug Length 40 Ft to 360 hour $196.50 8144 Boat, Tug Length 51 Ft to 700 hour $271.85 8147 Boat. Inflatable Rescue Raft Zodiac hour $1.10 8148 Boal, Runabout 1544lbs 11 passenger capacity 190-250 hour $62.55 8149 Boat, removable engine 2000 Johnson Outboard Motor w 15" shaft 15 hour $1.50 8150 Broom, Pavement Broom Length -721n to 35 hour $24.50 8151 Broom, Pavement Broom Length 961n to 100 hour $27.60 8153 Broom, Pavement, Mnld Broom Length 721n to 18 Add Prime Mover cost for total rale hour $6.20 8154 Broom, Pavement, Pull Broom Length 841n to 20 Add Prime Mover cost for total rate hour $20.77 8157 Sweeper. Pavement to 110 hour $76.70 8158 jSweeper. Pavement to 230 hour $96.80 8180 Bus to 150 hour $20.95 8181 Bus to 210 hour $25.45 8182 Bus to 300 hour $38.35 8183 Blower Gasoline powered Toro Pro Force 27 hour $15.37 8184 Back -Pack Blower to 4.4 hour $1.50 8185 Walk -Behind Blower 13 hour $6.50 8187 Chainsaw 20" Bar, 3.0 cu in hour $1.40 8188 Chainsaw 20" Bar 5.0 cu in hour $2.45 8189 Chainsaw 20" Bar 6.0 cu in hour $2.65 8190 Chain Saw Bar Length 161n hour $1.70 8191 Chain Saw Bar Length 251n hour $3.45 8192 Chain Saw, Pole Bar Size 181n hour $1.25 8193 1 Skidder model 748 E to 173 hour $52.70 8194 Skidder model 648 G11 to 177 hour 5104.30 8195 Cutler. Brush Cutter Size 8 ft to 150 hour $115.35 8196 Cutter, Brush lCutter Size 8 ft to 190 hour $129.35 8197 Cutter, Brush I Cutler Size loft to 245 hour $136.30 57 8198 Bruncher Cutter Cutter, Brush - 247 hp, 1997 Model 511 Feller to 247 hour $187.75 8199 Log Trailer 40 It hour $9.90 8200 Chipper, Brush Chipping Capacity 6 In to 35 Trailer Mounted. hour $8.60 8201 Chipper, Brush Chipping Capacity 91n to 65 Trailer Mounted. hour $16.86 8202 Chipper, Brush Chipping Capacity 121n to 100 Trailer Mounted. hour $24.31 8203 Chipper, Brush Chipping Capacity 151n to 125 Trailer Mounted. hour $35.00 8204 Chipper, Brush Chipping Capacity 181n to 200 Trailer Mounted. hour $50.10 8208 Loader- Tractor- Knuckleboom model Barko 595 ML to 173 hour $161.89 8209 Loader - Wheel model 210 w/ Buck Saw 50 inch Bar to 240 hour $97.00 8210 lClarnshelf & Dragline, Crawler 149,999 lbs to 235 Bucket not included in rate. hour $127.40 8211 Clamshell & Dragline, Crawler 250,000 lbs to 520 Bucket not included in rate. hour $166.20 8212 Clamshell & Dragline, Truck to 240 Bucket not included in rate. hour $145.00 8220 Compactor to 10 hour $15.10 8221 Compactor, towed, Vibratory Drum to 45 hour $31.70 8222 Compactor, Vibratory. Drum to 75 hour $22.30 8223 Compactor, pneumatic, wheel to 100 hour $26.00 8225 Compactor, Sanitation to 300 hour $92.75 8226 Compactor, Sanitation to 400 hour $152.30 8227 Compactor, Sanitation 535 hour $249.75 8228 Compactor, towed, Pneumatic, Wheel 10000 lbs Include prime mover rate hour $17.00 8229 Compactor, lowed, Drum Static 20000 lbs Include prime mover rate hour $15.80 8240 Feeder, Grizzly to 35 hour $22.20 8241 Feeder, Grizzly to 55 hour $32.45 8242 Feeder, Grizzly to 75 hour $64.25 8250 Dozer. Crawler to 75 hour $51.30 8251 Dozer. Crawler to 105 hour $38.30 8252 Dozer, Crawler to 160 hour $93.74 8253 Dozer, Crawler to 250 hour $149.75 8254 Dozer, Crawler to 360 hour $201.10 8255 Dozer, Crawler to 565 hour $311.80 8256 IDozer. Crawler 10850 hour $294.10 8260 Dozer, Wheel to 300 hour $61.00 8261 Dozer, Wheel to 400 hour $94.10 8262 Dozer, Wheel to 500 hour $178.65 8263 Dozer, Wheel to 625 hour $239.60 8269 Box Scraper 3 hitch attach for tractor, 2007 Befco hour $3.50 8270 Bucket, Clamshell Capacity 1.0 CY Includes teeth. Does not include Clamshell & Dragline hour $4.62 8271 Bucket. Clamshell Capacity 2.5 CY Includes teeth. Does not include Clamshell & Dragline hour $8.73 8272 Bucket, Clamshell Capacity 5.0 CY Includes teeth. Does not include Clamshell & Dragline hour $13.10 8273 Bucket, Clamshell Capacity 7.5 CY Includes teeth. Does not include Clamshell & Dragline hour $22.40 8275 Bucket, Dragline Capacity 2.0 CY Does not include Clamshell & Dragline hour $3.96 8276 Bucket, Dragline Capacity 5.0 CY Does not include Clamshell & Dragline hour $9.90 8277 Bucket. Dragline Capacity 10 CY Does not include Clamshell & Dragline hour $14.10 8278 jBucket, Dragline Capacity 14 CY Does not include Clamshell & Dragline hour $18.65 8280 Excavator, Hydraulic Bucket Capacity 0.5 CY to 45 Crawler, Truck & Wheel. Includes bucket. hour $18.00 8281 Excavator, Hydraulic Bucket Capacity 1.0 CY to 90 Crawler, Truck & Wheel. Includes bucket. hour $34.20 8282 Excavator, Hydraulic Bucket Capacity 1.5 CY to 160 Crawler, Truck & Wheel. Includes bucket. hour $52.70 8283 1 Excavator, Hydraulic Bucket Capacity 2.5 CY to 265 Crawler, Truck & Wheel. Includes bucket. hour $153.00 8286 Excavator, Hydraulic Bucket Capacity 8267 Excavator 2007 model Gradall XL3100 III 8288 Excavator 2003 model Gradall XL4100 III 8289 Excavator 2006 model Gradall XL5100 8290 Trowel, Concrete Diameter 8300 Fork Lift Capacity 8301 Fork Lift Capacity 8302 Fork Lift Capacity 8303 Fork Lift Capacity 8306 Fork Lift Material handler Diesel. CAT TH3608 8307 Fork Lift Material handler Diesel. CAT TH460B 8308 Fork Lift Material handier Diesel, CAT TH560B 8309 Fork Lift Accessory 2003 ACS Paddle Fork 8310 Generator Prime Output 8311 Generator Prime Output 8312 Generator Prime Output 8313 Generator Prime Output 8314 Generator Prime Output 8315 Generator Prime Output 8316 Generator Prime Output 8317 Generator Prime Output 8318 Generator Prime Output 8319 Generator Prime Output 8320 Generator Prime Output 8321 Generator Prime Output 8322 Generator Prime Output 8323 Generator Prime Output 8324 Generator Prime Output 8325 Generator Prime Output 8326 Generator Prime Output 8330 Graders Moldboard Size 8332 Graders Moldboard Size 8350 Hose, Discharge Diameter 8351 Hose. Discharae Diameter 8356 Hose, Suction 8357 Hose. Suction 8359 Hose, Suction Diameter 8360 Hose, Suction Diameter 8361 Hose, Suction Diameter 8380 Loader, Crawler Bucket C 4.5 CY to 420 Crawler, Truck & Wheel. Includes bucket hour 7.5 CY to 650 Crawler, Truck & Wheel. Includes bucket. hour 12 CY to 1000 Crawler, Truck & Wheel. Includes bucket. hour Includes Rigid and Articulate 184 hour to 150 238 hour hour 230 Includes Rigid and Articulate hour 46 In to 12 to 225 hour 6000 Lbs to 60 hour 12000 Lbs to 90 hour 18000 Lbs to 140 hour hour 50000 Lbs to 215 Per 25 foot length. Includes hour 6600-11500 gvwr lbs 99.9 hour hour 99.9 hour Per 25 foot length. includes 99.9 hour couplings. hour hour 5.5 KW to 10 Per 25 foot length. Includes hour 16 KW to 25 hour 43 KW to 65 hour 100 KW to 125 hour 150 KW to 240 hour hour 210 KW to 300 Per 25 foot length. Includes hour 280 KW to 400 hour 350 KW to 500 hour 530 KW to 750 hour 710 KW to 1000 hour hour 1100 KW to 1500 Open hour 2500 KW to 3000 hour 1,000 KW to 1645 Enclosed hour 1,500 KW to 2500 Enclosed hour 1100KW 2500 Enclosed hour 40KW 60 Per 25 foot length. Includes hour 20KW 40 hour $24.00 $51.40 $27.90 $30.15 $35.80 $3.46 $3.35 $7.45 $15.00 $34.95 $50.00 $62.45 $80.40 $90.50 $153.30 $222.00 $349.00 $533.75 $403.30 $511.22 $495.80 $14.80 $13.32 59 Includes Rigid and Articulate 10 Ft to 110 equipment, hour $43.30 Includes Rigid and Articulate 12 Fl to 150 equipment, hour $46.50 Includes Rigid and Articulate 14 Ft to 225 equipment. hour $67.50 Per 25 foot length. Includes 31n couplings. hour $0.15 Per 25 foot length. Includes 4 I couplings. hour $0.24 Per 25 foot length. includes 61n couplings. hour $0.60 Per 25 foot length. Includes 81n couplings. hour $0.60 Per 25 fool length. Includes 121n couplings. hour $0.90 Per 25 foot length. Includes 161n couplings. hour $1.70 Per 25 foot length. includes 31n couplings. hour $0.30 Per 25 foot length. Includes 41n couplings. hour $0.35 Per 25 foot length. Includes 61n couplings. hour $1.15 Per 25 foot length. Includes 81n couplings. hour $1.10 Per 25 foot length, Includes 121n couplings. hour $1.70 Per 25 fool length. Includes 161n couplings. hour $3.15 ).5 CY to 32 Includes bucket. hour $14.66 59 8381 Loader. Crawler Bucket Capacity 1 CY to 60 Includes bucket. hour $34.30 8382 Loader, Crawler Bucket Capacity 2 CY to 118 Includes bucket. hour $68.10 8383 Loader, Crawler Bucket Capacity 3 CY to 178 Includes bucket, hour $101.30 8384 Loader, Crawler Bucket Capacity 4 CY to 238 Includes bucket. hour $120.00 8390 Loader, Wheel Bucket Capacity 0.5 CY to 38 hour $20.10 8391 Loader, Wheel Bucket Capacity 1 CY to 60 hour $36.90 8392 Loader, Wheel Bucket Capacity 2 CY to 105 CAT -926 hour 535.50 8393 Loader, Wheel Bucket Capacity 3 CY to 152 hour 543.85 8394 Loader, Wheel Bucket Capacity 4 CY to 200 hour $59.30 $395 Loader, Wheel Bucket Capacity 5 CY to 250 hour $64.00 8396 Loader, Wheel Bucket Capacity 6 CY to 305 hour $104.00 8397 Loader, Wheel Bucket Capacity 7 CY to 360 hour $124.50 8398 Loader, Wheel Bucket Capacity 8 CY to 530 hour $171.40 8401 Loader, Tractor, Wheel Bucket Capacity 0.87 CY to 80 Case 580 Super L hour $33.73 8410 Mixer, Concrete Portable Batching Capacity 10 Cft hour $3.05 8411 Mixer, Concrete Portable Batching Capacity 12 Cft 11 hour $4.00 8412 Mixer, Concrete, Trailer Mntd Batching Capacity 11 Cft to 10 hour $12.70 8413 Mixer, Concrete, Trailer Mntd Belching Capacity 16 Cft to 25 hour $19.60 Breaker, Pavement Hand -Held Weight 25-90 Lbs hour $1.10 Breaker, Pavement to 70 hour $57.45 r8424 Spreader, Chip Spread Hopper Width 12.5 Ft to 152 hour $85.85 Spreader, Chip Spread Hopper Width 16.5 Ft to215 hour $116.60 Spreader, Chip, Mntd Hopper Size 8 Ft to 8 Trailer & truck mounted. hour $4.60 8430 Paver, Asphalt, Towed Does not include Prime Mover. hour $12.40 8431 Paver. Asphalt to 50 Includes wheel and crawler equipment. hour $73.76 8432 Paver, Asphalt to 125 Includes wheel and crawler equipment. hour $95.10 8433 Paver, Asphalt to 175 Includes wheel and crawler equipment. hour $126.80 8434 113aver, Asphalt 35,000Lbs & Over to 250 Includes wheel and crawler equipment. hour $209.65 8436 Pick-up, Asphalt to 110 hour $96.85 8437 Pick-up, Asphalt to 150 hour $135.00 8438 Pick-up, Asphalt to 200 hour $93.50 8439 Pick-up, Asphalt to 275 hour $204.00 8440 Striper Paint Capacity 40 Gat to 22 hour $16.20 8441 ISIdper Paint Capacity 90 Gal to 60 hour $22.90 8442 Striper Paint Capacity 120 Gal to 122 hour 542.60 8445 Striper, Truck Mntd Paint Capacity 120 Gal to 460 hour $78.60 8446 Striper, Walk -behind Paint Capacity 12 Gal hour $4.00 8447 Paver accessory -Belt Extension 2002 Leeboy Conveyor Belt Extension crawler hour $32.50 8450 Plow, Snow, Grader Mntd Width to 10 Ft Include Grader for total cost hour $28.00 8451 Plow. Snow, Grader Mntd Width to 14 Fl Include Grader for total cost hour $32.90 8452 Plow. Truck Mntd Width to 15 Ft Include truck for total cost hour $24.35 8453 Plow, Truck Mntd Width to 15 Ft With leveling wing. Include truck for total cost hour $40.80 8455 Spreader, Sand Mounting Tailgate, Chassis hour $7.35 8456 Spreader, Sand Mounting Dump Body hour $10.45 8457 Spreader, Sand Mounting Truck (10yd) hour $13.15 8458 Spreader, Chemical Capacity 5 CY to 4 Trailer & truck mounted. hour $6.00 8469 Pump - Trash Pump 10 MTC 2" Pump to 7 10,000 gph hour $7.25 8470 Pump Centrifugal, 8M pump 2" -10,000 galfhr. to 4.5 Hoses not included. hour 56.10 6471 Pump Diaphragm pump 2" - 3,000 gal/hr. to 6 Hoses not included. hour $6.75 8472 Pump Centrifugal, 18M pump 3" -18,000 gal/hr. pump to 10 Hoses not included. hour 57.99 8473 Pump to 15 Hoses not included. hour $10.30 8474 Pump to 25 Hoses not included. hour $13.60 8475 Pump to 40 Hoses not included. hour $16.65 8476 Pum 4" - 40,000 galthr. 4" - 40,000 galfhr. to 60 Hoses not included. hour $27.10 60 6477 Pump to 95 Hoses not included. hour S32.00 8478 Pump to 140 Hoses not Included. hour $41.50 8479 Pump to 200 Hoses not included. hour $49.90 8480 Pump to 275 Does not Include Hoses. hour $66.85 8481 Pump to 350 Does not include Hoses. hour $82.00 8482 Pump to 425 Does not include Hoses. hour $96.60 8483 Pump to 500 Does not include Hoses. hour $114.00 8484 Pump to 575 Does not Include Hoses. hour $133.30 8465 Pump to 650 Does not include Hoses. hour $154.70 8486 Aerial Lift, Truck Mntd Max. Platform Height 40 Ft Add this rate to truck rate for total lift and truck rate hour 511.38 8487 jAerial Lift, Truck Mntd Max. Platform Height 61 Fl Add this rate to truck rate for total lift and truck rate hour $20.54 8488 Aerial Lift, Truck Mntd Max. Platform Height 80 Ft Add this rate to truck rate for total lift and truck rale hour $39.00 8489 Aerial Lift, Truck Mntd Max. Platform Load - 600Lbs 81 Ft -100 Ft. Ht. Add this rale to truck rate for total lift and truck rate hour $39.50 8490 Aerial Lift, Self-Propelled Max. Platform Height 37 Ft. Ht. to 15 Articulated, Telescoping, Scissor. hour $8.95 8491 jAerial Lift, Self-Propelled Max. Platform Height 60 Ft. Ht. to 30 Articulated. Telescoping. Scissor. hour $16.10 8492 Aerial Lift, Self-Propelled Max. Platform Height 70 Ft. Ht. to 50 Articulated, Telescoping. Scissor. hour $29.26 8493 Aerial Lift, Self-Propelled Max Platform Height 125 Ft. Ht. to 85 Articulated and Telescoping. hour $55.65 8494 Aerial Lift. Self-Propelled Max. Platform Height 150 FL Ht. to 130 Articulated and Telescoping. hour $70.15 8495 I.C. Aerial Lift, Self-Propelled Max. Platform Load - 500 Lbs 75"x155", OR Ht. to 80 2000 Lbs Capacity hour $28.95 8496 Crane, Truck Mntd Max. Lift Capacity 24000 Lbs Include truck rale for total cost hour $14.90 8497 Crane, Truck Mntd Max. Lift Capacity 36000 Lbs Include truck rate for total cost hour $22.40 8496 Crane, Truck Mntd Max. Lift Capacity 60000 Lbs Include truck rale for total cost hour $36.50 8499 Pump - Trash-Pump CPB Rating - 10MTC 10000 gal/Hr 7 Self- Priming Trash Pump hour $7.55 8500 Crane Max. Lift Capacity 8 MT to 80 hour $38.70 8501 Crane Max. Lift Capacity 15 MT 10150 hour $66.90 8502 Crane Max. Lift Capacity 50 MT to 200 hour $90.00 8503 Crane Max. Lift Capacity 70 MT l0 300 hour $178.60 8504 Crane Max. Lift Capacity 110 MT to 350 hour $243.20 8510 Saw, Concrete Blade Diameter 14 In to 14 hour $7.20 8511 Saw, Concrete Blade Diameter 26 In to 35 hour $12.00 8512 Saw. Concrete Blade Diameter 48 In to 65 hour $25.10 8513 Saw, Rock to 100 hour $33.50 8514 Saw. Rock to 200 hour $63.00 8517 Jackhammer (Dry) Weight Class 2545 Lbs hour $1.66 8518 Jackhammer (Wet) Weight Class 30-55 Lbs hour $1.84 8521 Scraper Scraper Capacity 16 CY to 250 hour $107.15 8522 Scraper Scraper Capacity 23 CY to 365 hour $155.50 8523 Scraper Scraper Capacity 34 CY to 475 hour $270.00 8524 Scraper Scraper Capacity 44 CY to 600 hour $265.70 8540 Loader, Skid-Steer Operating Capacity 1000 Lbs to 35 hour $14.15 8541 Loader, Skid-Steer Operating Ca aci 2000 Lbs to 65 hour $37.00 8542 Loader, Skid-Steer Operating Capacity 3000 lbs to 85 hour $36.05 8550 Snow Blower. Truck Mntd Ca acity 600 Tph to 75 Does not include truck hour $34.60 8551 Snow Blower, Truck Mntd Capacity 1400 Tph to 200 Does not include truck_ hour $94.00 8552 Snow Blower, Truck Mntd Capacity 2000 Tph to 340 Does not include truck hour $142.50 8553 Snow Blower, Truck Mntd Capacity 2500Th to 400 Does not include truck hour $154.80 8558 Snow Thrower, Walk Behind Cutting Width 25 in to 5 hour $2.80 8559 ISnow Thrower. Walk Behind Cutting Width 60 in to 15 hour $14.10 8560 Snow Blower Capacity 2,000 Tph to 400 hour $234.00 8561 Snow Blower Capacity 2.500 Tph to 500 hour $255.00 8562 Snow Blower Capacity 3,500 Tph to 600 hour $284.00 61 8569 1 Dust Control De-Ice Unit 1300-2000 gal 173"Lx98"Wx51"H 5.5 Hydro Pump vU100' 1/2" hose hour $3.45 8570 Loader-Backhoe. Wheel Loader Bucket Capacity 0.5 CY to 40 Loader and Backhoe Buckets included. hour $22.15 8571 loader-Backhoe, Wheel Loader Bucket Capacity 1 CY to 70 Loader and Backhoe Buckets Included. hour $29.50 6572 Loader-Backhoe, Wheel Loader Bucket Capacity 1.5 CY to 95 Loader and Backhoe Buckets included. hour $38.60 8573 Loader-Backhoe, Wheel Loader Bucket Capacity 1.75 CY to 115 Loader and Backhoe Buckets included. hour $47.77 8580 Distributor, Asphalt Tank Capacity 500 Gal burners, insulated tank, and circulating spray bar. hour $14.76 8581 IDistributor, Asphalt Tank Capacity 1000 Gal burners, insulated tank, and circulating spray bar. Include hour $21.30 8582 Distributor, Asphalt Tank Capacity 4000 Gal burners, insulated lank, and icirculating spray bar. Include hour $30.15 8583 Distributor ETNYRE Oil Distributor Model - P8348 300 hour $41.60 8584 Distributor ETNYRE Ouad Chip Spreader 280 hour $83.20 8590 Trailer, Dump Capacity 20 CY Does not include Prime Mover. hour $11.36 8591 Trailer, Dump Capacity 30 CY Does not include Prime Mover. hour $13.10 8600 ITraller.Equipment Capacity 30 Tons hour $14.15 8601 Trailer, Equipment Capacity 40 Tons hour $15.50 8602 Trailer, Equipment Capacity 60 Tons hour $18.85 8603 Trailer, Equipment Capacity 120 Tons hour $28.35 8610 Trailer, Water Tank Capacity 4000 Gal with sump and a rear spraybar. hour $13.50 8611 Trailer, Water Tank Capacity 6000 Gal with sump and a rear spraybar. hour $16.55 8612 Trailer, Water Tank Capacity 10000 Gal with sump and a rear spraybar. hour $19.20 8613 Trailer, Water Tank Capacity 14000 Gal with sump and a rear spraybar. hour $23.77 8614 Truck- Water Tanker 1000 gal. lank 175 hour $33.35 8620 Tub Grinder to 440 hour $95.35 8621 Tub Grinder to 630 hour $143.65 8622 Tub Grinder to 760 hour $183.60 8623 Tub Grinder to 1000 hour $322.00 8627 Horizontal Grinder Model HG6000 630 hour $57.36 8628 Stump Grinder 1988 Vermeer SC-112 102 hour 547.00 8629 Stump Grinder 24" grinding wheel 110 hour $45.00 8630 Sprayer, Seed Working Capacity 750 Gal to 30 Does not include Prime Mover. hour $14.00 8631 Sprayer, Seed Working Capacity 1250 Gal to 50 Trailer & truck mounted. Does not include Prime hour $19.80 8632 Sprayer, Seed Working Capacity 3500 Gal to 115 Does not include Prime Mover. hour $29.25 8633 Mulcher, Trailer Mntd Working Capacity 7 TPH to 35 hour $14.10 8634 Mulcher, Trailer Mntd Working Capacity 10 TPH to 55 hour $20.80 8635 jMulcher. Trailer Mntd Working Capacity 20 TPH to 120 hour $29.45 8636 Scraper Soil RecycIerWR 2400 w 317 gal fuel tank 563 hour $239.85 8637 Trailer CAT Double Belly Bottom-dump Trailer 26 CY of soil in one dump 330 13 CY of soil each berry hour $92.33 8638 Rake Barber Beach Sand Rake 600HDr, towed hour $15.40 8639 Chipper Wildcat 626 Cougar Trommel Screen chipper belt 125 hour $34.30 6640 Trailer. Office Trailer Size 8'x24' Cargo Sizel6ft hour $1.95 8641 Trailer, Office Trailer Size 8' x 32' Cargo Size 24ft hour $2.30 8642 Trailer, Office Trailer Size 10' x 32' Cargo Size 20ft hour $2.65 8643 Trailer Haz-Mat Equipment trailer 8'x18' hour $37.75 8644 Trailer, Covered Utility Trailer (7'X 16') hour $5.65 6645 Trailer, Dodge Ram 8'x 24' shower trailer-12 showers 101 hour $29.45 8646 Trailer, Dodge 32' llalbed water hour $27.90 8650 Trencher to 40 Wheel Mounted. Chain and Wheel. hour $16.30 62 8651 Trencher to 85 Wheel Mounted. Chain and Wheel. hour $24.70 8654 Trencher accessories 2008 Griswold Trenchbox hour $1.90 8660 Plow, Cable Plow Depth 24 in to 30 hour $12.00 8661 Plow, Cable Plow Depth 36 in to 65 hour $37.45 8662 Plow, Cable Plow Depth 48 in to 110 hour $41.25 8670 Derrick, Hydraulic Digger Max. Boom Length 60 Ft alignment attachment. Include truck rate hour $34.15 8671 Denick, Hydraulic Digger Max. Boom Length 90 Ft alignment attachment. Include truck rate hour $54.66 8680 Truck, Concrete Mixer Mixer Capacity 13 CY to 300 hour $82.35 8684 Truck, Fire 100 Ft Ladder hour $100.00 8690 ITruck. Fire Pump Capacity 1000 GPM hour $68.00 8691 Truck. Fire Pump Capacity 1250 GPM hour $72.25 8692 Truck, Fire Pump Capacity 1500 GPM hour $78.90 8693 Truck, Fire Pump Capacity 2000 GPM hour $81.40 8694 Truck. Fire Ladder Ladder length 75 FT hour $117.10 8695 Truck, Fire Ladder Ladder length 150 FT hour $142.75 6696 ITruck, Fire No Ladder 330 Rescure Equipment hour $93.47 8700 Truck, Flatbed Maximum Gvw 15000 Lbs to 200 hour $20.60 8701 Truck, Flatbed Maximum Gvw 25000 Lbs to 275 hour $35.00 8702 Truck, Flatbed Maximum Gvw 30000 Lbs to 300 hour $27.10 8703 Truck, Flatbed Maximum Gvw 45000 Lbs to 380 hour $44.70 8708 Trailer, semi 4811 to 53ft, gat-bed, freight, two axle 50,000+ gvwr hour $8.45 8709 Trailer, semi enclosed 48 ft to 53 ft, two axles 50,000+ gvwr hour $9.50 8710 Trailer, semi 28ft, single axle, freight 25,000 gvwr hour $9.70 8711 Flat bed utility trailer 6 ton hour $3.10 8712 Cleaner, Sewer/Catch Basin Hopper Capacity 5 CY Truck Mounted. hour $24.80 8713 Cleaner, Sewer/Catch Basin Hopper Capacity 14 CY Truck Mounted. hour $31.30 8714 Vector 800 Gal Spoils/400 Gal Water 500/800 gal 49 hour $82.75 8715 Truck, Hydro Vac model LP555DT hour $18.00 8716 Leaf Vac Tow by Truck 22,000 cfrn capacity 85 1 Leaf Vac + Truck Code 8811 hour $51.25 8717 Truck, Vacuum 60,000 GVW 400 hour $74.20 8719 Litter Picker model 2007 Barber towed by tractor hour $9.60 8720 Truck. Dump Struck Capacity 8 CY to 220 hour $48.90 8721 ITruck, Dump Struck Capacity 10 CY to 320 hour $60.77 8722 Truck, Dump Struck Capacity 12 CY to 400 hour $67.70 8723 Truck, Dump Struck Capacity 18 CY to 400 hour $75.50 8724 Truck, Dump, Oft Highway Struck Capacity 28 CY to 450 hour $121.20 8725 Truck. Dump Stack Capacity 14 CY to 400 hour $77.80 8730 Truck, Garbage Capacity 25 CY to 255 hour $48.50 8731 ITruck, Garbage Capacity 32 CY to 325 hour $55.90 8733 E-BAM Services Environmental Beta Attenuation Air Monitor Powered by Solar System hour $3.00 8734 Attenuator, safety that can stop a vehicle at 60 mph hour $5.50 8735 Truck, Attenuator 2004 Truck Mounted for 60 mph hour 53.85 8736 Truck, tow 1987 Chevy Kodiak 70 175 hour $27.70 8744 Van. Custom Special Service Canteen Truck 350 hour $18.00 8745 Van, step model MT10FD 300 hour $21.25 8746 Van-up to 15 passenger light duty, class 1 225-300 hour $20.00 8747 Van-up to 15 passenger light duty, class 2 225-300 hour $20.15 8748 Van-cargo light duty, class 1 225-300 hour $22.25 8749 Van-cargo light duty, class 2 225-300 hour $22.25 8750 lVelilde, Small to 30 hour $6.40 8753 Vehicle, Recreational 1010 hour $2.80 8755 Golf Cart Capacity 2 person hour $3.75 8761 Vibrator, Concrete to 4 hour $1.60 8770 Welder, Portable to 16 Includes ground cable and lead cable. hour $3.10 63 8771 Welder, Portable to 34 Includes ground cable and lead cable. hour $6.80 8772 Welder, Portable to 50 Includes ground cable and lead cable. hour $10.00 8773 Welder, Portable to 80 Includes ground cable and lead cable. hour $13.76 8780 1 Truck, Water Tank Capacity 2500 Gat to 175 Include pump and rear spray system. hour $28.70 8781 Truck, Water Tank Capacity 4000 Gal to 250 Include pump and rear spray system. hour $50.00 8788 1 Container 8 roll off truck 30 yds hour $23.05 8789 Truck, Tractor 1997 Freightliner F120 430 hour $54.90 8790 Truck, Tractor 4 x 2 25000 lbs to 210 hour $42.40 8791 Truck, Tractor -4x2 35000 lbs to 330 hour $46.00 8792 Truck, Tractor 45000lbs to 360 hour $52.75 8794 Truck, freight -6x2 Enclosed w4ift gate. Medium duty class 5 gvwr 16000-19500 Lbs hour $23.25 8795 Truck, backhoe carrier Three axle, class 8, heavy duty over33000Lbs hour $34.50 8796 Truck, freight Eenclosed wAift gate. Heavy duty, class 7, 26,001 to 33,000 lbs gvwr hour $31.00 8798 Truck Tilt and roll -back, two axle, class 7 heavy duty, to 33,000 gvwr hour $32.00 8799 Truck, Tilt and roll back, three axle. class 8 heavy duty over 33.001+ gvwr hour $40.60 8800 Truck, Pickup When transporting people. mile $0.54 8801 ITruck, Pickup 1/2 -ton Pickup Truck 4x2 -Axle 160 hour $12.30 8802 Truck, Pickup 1 -ton Pickup Truck 4x2 -Axle 234 hour $17.65 8803 Truck, Pickup 1 1/4 -ton Pickup Trude 4x2 -Aide 260 hour $19.85 8804 Trude, Pickup 1 112 -ton Pickup Trude 4x2-A)de 300 hour $22.25 8805 Trude, Pickup 1 3/4 -ton Pickup Truck 4x2-Atde 300 hour $23.10 8806 Truck, Pickup 3/4 -ton Pickup Truck 4x2 -Aide 165 hour $13.40 8807 Truck, Pickup 3/4 -ton Pickup Truck 4x4 -Axle 285 Crew hour $20.80 8808 Truck, Pickup 1 -ton Pickup Truck 4x4 -Axle 340 Crew hour $22.85 8809 Truck, Pickup 1 1/4 -ton Pickup Truck 4x4 -Aide 360 Crew hour $26.40 8810 Truck, Pick 1 1/2 -ton Pickup Truck 4x4 -Axle 362 Crew hour $26.75 8811 Truck, Pickup 1 3/4 -tori Pickup Truck 4x4 -Aide 362 Crew hour $27.50 8820 Skidder accessory 2005 JCB Grapple Claw hour $1.75 8821 Forklift, accessory 2005 ACS Grapple Bucket hour $1.50 8822 Truck, Loader Debris/Log (Knuckleboom Loader/Truck) 230 hour $52.26 8823 Chipper- Wood Recycler Cat 16 engine 700 hour $115.00 8824 Skidder model Cat 5258 up to 160 hour $62.90 8825 Skidder 40K lbs- model Cat 525C 161 and up hour $118.77 8840 Truck, service fuel and tube up to 26.000 gvwr 215-225 hour $38.65 8841 Truck, fuel 2009 International 1,800 gal. storage tank 200 hour $30.50 8842 Mobile Command Trailer (8' X 28') with 7.5 KW Generator hour $14.66 8843 Mobile Response Trailer (8' X 31') with 4.5 KW Generator? hour $13.60 8844 Mobile Command Center (unified) (RV) Ulitimaster MP -35 43 FT Long with Generator 400 hour $75.00 8845 Mobile Command Post Vehicle (RV) (In- Motion) 22 -Ft Long 340 hour $31.00 8846 (RV) (Stationary) w/9.6 KW Mobile Command Post Vehicle Generator 22 -Ft Long 340 hour $19.25 8847 Mobile Command Center (Trailer) 48'x8' Trailer, Fully Equiped Mobile Command Center 48 -Ft Long hour $29.45 8848 Mobile Command Center (Trailer) 48'x8' When being Moved w/Truck Tractor 310 hour $48.90 8849 Mobile Command Center 43'x8.5' x 13.61-1 with self 30kw Generator hour $52.00 8850 Mobile Command Center 2007 -Freightliner MT -55. (RV) 260 hour $45.50 8851 Mobile Command Van 1990- Ford Econoline- Communication Van 230 hour $41.00 8852 Mobile Command Center 47.5'X 8.75 Fully Equip' (In motion) (RV) 410 hour $65.30 8853 Mobile Command Center 47.5'X 8.75 Fully Equip' (Stationary) 410 hour $45.00 64 8854 Mobile Command Vehicle 53'X 8.75 Fully Equip 480-550 hour $96.20 8870 Light Tower Terex/Amida AL 4000. with (4) 500 wall lights w/10kw power unit 13.5 hour $10.66 $871 Light Tower 2004 Allmand hour $6.30 8872 SandBag er Machine (Spider) automatic 4.5 hour $48.75 8900 Helicopter OH -58 KIOWA (Military) is the same as'Bell-20683 420 hour $474.00 8901 Helicopter OH -58 KIOWA (Military) is the same as `Bell-206BR 420 hour $496.00 8902 Helicopter Model Bell 206-1.3 Jet Range Helicopter 650 Jet Range III -Helicopter hour $562.00 8903 Helicopter Model Bell 206L1 Long Ranger 650 Long Ranger hour $596.00 6904 Helicopter Model Bell 206LT Long Range Twinranger 450 Twinranger hour $780.00 8905 Helicopter Model Bell 407 EMS -Ambulance 250 hour $626.00 8906 Piper -Fixed wing Model Navajo PA -31 310 hour $456.00 8907 Piper -Fixed wing PA -31-350. Navajo Chieftn twin engine 350 hour $487.00 8908 Sikorsky Helicopter Model UH -60 (Blackhawk) medium lift Medium Lift 1890 Fire Fighter Same as S70C hour $2,945.00 8909 Helicopter Model UH -A (Blackhawk) Medium lift Medium Lift 1890 Fire Fighter hour $5,504.00 8910 Boeing Helicopter Model CHAT (Chinook) heavy lift Heavy Lift 2850 Fire Fighter hour $10.750.00 8911 Helicopter -light utility Model Bell 407GX-7 seater 7 -Seaters 675 Passenger Aircraft hour $621.00 8912 Helicopter- light utility Modle Bell 206L- 7 seater 7 -Seaters 420 Passenger Aircraft hour $596.00 8913 Helicopter Model Bell -2061-4 726 hour $576.00 8914 King Air 200 Turboprop Aircraft Blackhawk King Air B200XP61 669 hour $1,316.00 8915 ITurboprops Blackhawk Aircraft Blackhawk Caravan XP42 A 850 hour $697.00 8916 Turboprops Blackhawk Aircraft King Air C90 XP135 A 550 hour $1,075.00 8917 Aerostar Piston Aircraft Aerostar 601 P 290 hour $447.00 8943 Wire Puller Machine Overhead Wire Pulling Machine 30 Overhead/Underground Wire Pulling Machine hour $19.85 8944 Wire Tensioning Machine 3000 Lbs Overhead Wire Tensioning Machine hour $14.50 8945 Aerial Lift model 2008 Genie Scissor Lift hour $6.30 65 RESOLUTION NO. 2018 - Resolution of the Board of County Commissioners of Indian River County, Florida, for Adoption of this Statewide Mutual Aid Agreement WHEREAS, the State of Florida Emergency Management Act, Chapter 252, authorizes the State and its political subdivisions to provide emergency aid and assistance in the event of a disaster or emergency; and WHEREAS, the statutes also authorize the State to coordinate the provision of any equipment, services, or facilities owned or organized the State or its political subdivisions for use in the affected area upon the request of the duly constituted authority of the area; and WHEREAS, this Resolution authorizes the request, provision, and receipt of interjurisdictional mutual assistance in accordance with the Emergency Management Act, Chapter 252, among political subdivisions within the State; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: In order to maximize the prompts, full and effective use of resources of all participating governments in the event of an emergency or disaster we hereby adopt the Statewide Mutual Agreement which is attached hereto and incorporated by reference. The foregoing Resolution was offered by Commissioner adoption. The motion was seconded by Commissioner. being put to a vote, the vote was as follows: Chairman Vice Chairman Commissioner Commissioner Commissioner Peter D. O'Bryan Bob Solari Susan Adams Joseph E. Flescher Tim Zorc The Chair thereupon declared the Resolution duly passed and adopted this , 2018. Attest: Jeffrey R. Smith, Clerk of Court and Comptroller who moved its , and upon BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA BY: Peter D. O'Bryan, Chairman day of 66 W CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator FROM: Tad Stone, Director Department of Emergency Services DATE: May 30, 2018 SUBJECT: Acceptance and Approval of Expenditures for Emergency Management State - Funded Subgrant Agreement (EMPA) 19 -BG -XX It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: Each year, the Florida Division of Emergency Management, through the executive office of the Governor, administers the Emergency Management Preparedness Assistance Grant (EMPA) Subgrant in support of each Florida county following authorization under Chapter 252, Florida Statutes and State Rule Chapter 27P-19, Florida Administrative Code. The funding for the EMPA is used to enhance and improve emergency management mitigation, planning, response and recovery directly affecting the lives and property of Indian River County residents and visitors. In accordance with the Emergency Management 2017-2020 strategic plan, the items listed below will enhance the ability of Emergency Management to adequately respond to and recover from disaster events and conduct the annual hazardous materials analysis required within the EMPA scope of work and the County Comprehensive Emergency Management Plan as approved. FUNDING: This is a dollar for dollar state funded matching subgrant with Florida Division of Emergency Management. The County is authorized to use a broad range of matching funds, to show that it is not supplanting revenues, therefore the Emergency Management budget is used as the match for this grant. No additional funding is required for a match. The term of the agreement is from July 1, 2018 through June 30, 2019. The state recognizes line - item changes may occur after execution of the contract (i.e. due to cost savings or reprioritization by the FDEM), with their written approval. For these reasons, staff requests authorization to make these adjustments rather than return the funding for reallocation to other counties. 67 The 2018/2019 EMPA is in the amount of $115,806 of which $85,887 has been previously allocated for salary and benefits leaving a balance of $29,919 for expenditures. Item Amount. Account Number Public Outreach and Disaster Preparedness $10,000.00 00123825-035290 EOC Enhancements (Miscellaneous) $8,500.00 00123825-035290 Training $10,231.00 00123825-033190 Software Services (Annual recurring costs — "Sole Source") • Go-To-Webinar (GetGo, Inc.) $1,188.00 00123825-033190 Total $29,919.00 RECOMMENDATION: Staff recommends approval of the State Funded Subgrant Agreement 19 -BG -XX, associated expenditures, and authorization of the Chairman to execute this agreement between Indian River County Emergency Management and the State of Florida, Division of Emergency Management. ATTACHMENTS: 1. Indian River County Office of Budget and Management Grant Form 2. Three (3) Original Copies of EMPA Agreement (19 -BG -XX -XX -XX -XXX) 68 GRANTNAIME: EMPA Grant AMOUNT OF GRANT: S 115 806.00 DEPARTMENT RECEIVING GRANT: Emergency Services CONTACT PERSON: Tad Stone PHONE GRANT#19-BG-XX-XX-XX-XXX NUMBER: 772-226-3859 1. How long is the grant for? 'I year Starting Date: July 1, 2018 2. Does the grant require you to fund this .function after the grant is over? Yes X No 3. Does the grant require a match? Yes X No If yes, does the grant allow the match to be In Kind Services? Yes X No 4. Percentage of match N/A 0% Other Salaries & Wages (PT) N/A 5. Grant match amount required S N/A N/A N/A 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency)? N/A 012.11 7. Does the grant cover capital costs or start-up costs? N/A Yes No If no, how much do you think will be needed in capital costs or startup costs? N/A N/A (Attach a detail listing of costs) S N/A N/A 8. Are you adding any additional positions utilizing the grant funds? If yes, please list (If additional space is needed; please attach a schedule.) Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries N/A N/A N/A N/A N/A 011.13 Other Salaries & Wages (PT) N/A N/A N/A N/A N/A 012.11 Social Security NIA N/A N/A N/A N/A 012.12 Retirement -Contributions N/A N/A N/A N/A N/A 012.13 Insurance -Life & Health N/A NIA N/A N/A N/A 012.14 Worker's Compensation N/A N/A N/A N/A N/A 012.17 S/Sec. Medicare Matching N/A N/A N/A . N/A N/A TOTAL N/A N/A N/A N/A NIA 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits O erating Costs Capital Total Costs NIA N/A N/A N/A N/A N/A N/A N/A NIA NIA NIA N/A N/A N/A N/A NIA N/A N/A N/A NIA 10. What is the estimated cost of the grant to the county over five years? S NIA Signature of Preparer:l t^" Date: May 15. 2018 69 Grant Other :Match Costs First Year S N/A S N/A $ NIA N/A Second Year S NIA S N/A $ N/A S N/A Third Year $ NIA S N/A S N/A S N/A Fourth Year $ N/A i $ N/A S N/A S N/A Fifth Year S N/A I 1 5 N/A N/A S N/A Signature of Preparer:l t^" Date: May 15. 2018 69 Contract Number: 19 -BG -XX Catalog of State Financial Assistance (CSFA) #: 31.063 STATE -FUNDED GRANT AGREEMENT BASE GRANT THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and Indian River County, (hereinafter referred to as the "Recipient'). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: ➢ The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and ➢ The Division has the authority to grant these funds to the Recipient upon the terms and conditions below; and, ➢ The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Recipient agree to the following: 1. LAWS, RULES, REGULATIONS AND POLICIES A. This Agreement involves "state financial assistance," as that term is defined in section 215.97(2)(r), Florida Statutes. B. This Agreement involves a "Base Grant', defined by Rule 27P-19.002(1), Florida Administrative Code, as "those funds allocated in accordance with the formula in Rule 27P-19.005, F.A.C., as a minimum allocation to County Emergency Management Agencies." C. As defined by Rule 27P-19.002, Florida Administrative Code, the term "Division" means "the Division of Emergency Management, Executive Office of the Governor." D. Under this Agreement, the Division serves as the "State awarding agency" as that term is defined by section 215.97(2)(q), Florida Statutes. E. Under this Agreement, the term "Recipient', as defined by section 215.97(2)(0), Florida Statutes, means a "nonstate entity that receives state financial assistance directly from a state awarding agency." As defined by Rule 27P-19.002(12), Florida Administrative Code, the term "Recipient' also means "an Applicant that is offered and accepts an award from the Division." F. The Recipient is a "County Emergency Management Agency," as that term is defined by Rule 27P-19.002(3), Florida Administrative Code. G. As required by section 215.97(5)(a), Florida Statutes, this Agreement provides the recipient with "information needed by the recipient to comply with the requirements of the Florida Single Audit Act. H. As required by section 215.971(1), Florida Statutes, this Agreement includes: 70 (1) A provision specifying a scope of work that clearly establishes the tasks that the Recipient is required to perform. (2) A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. (3) A provision specifying the financial consequences that apply if the Recipient fails to perform the minimum level of service required by the agreement. (4) A provision specifying that the Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. (5) A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. (6) A provision specifying that any funds paid in excess of the amount to which the Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division. I. In addition to the foregoing, the Recipient and the Division shall be governed by all applicable State and Federal laws, rules and regulations. Any express reference in this Agreement to a particular statute, rule, or regulation in no way implies that no other statute, rule, or regulation applies. 2. CONTACT A. In accordance with section 215.971(2), Florida Statutes, the Division's Grant Manager shall be responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division's liaison with the Recipient. As part of his/her duties, the Grant Manager for the Division shall: payment. (1) Monitor and document Recipient performance; and, (2) Review and document all deliverables for which the Recipient requests B.. The Division's Grant Manager for this Agreement is: Kizzy K. Caban 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Telephone: (850) 815-4348 Email: Kizzy.Caban(&em.mvflorida.com PIr 71 C. The name and address of the Representative of the Recipient responsible for the administration of this Agreement is: Tad Stone 4225 43rd Avenue Vero Beach, FL 32967 Telephone: (772) 226-3859 Fax: (772) 567-9323 Email: tstone@irc og v.com D. In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided to the other party. 3. TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. 4. EXECUTION This Agreement may be executed in any number of counterparts, any one of which may be taken as an original. 5. MODIFICATION Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. 6. SCOPE OF WORK The Recipient shall perform the work in accordance with the Program Budget and Scope of Work, Attachments A and C of this Agreement. 7. PERIOD OF AGREEMENT This Agreement shall begin July 1, 2018 and shall end on June 30, 2019, unless terminated earlier in accordance with the provisions of Paragraph (16) of this Agreement. In accordance with section 215.971(1)(d), Florida Statutes, the Recipient may expend funds authorized by this Agreement "only for allowable costs resulting from obligations incurred during" the period of agreement. 8. FUNDING A. This is a cost -reimbursement Agreement, subject to the availability of funds. In accordance with Rule 27P-19.010(4), Florida Administrative Code, the Division shall reimburse the Recipient on a quarterly basis. B. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with either Chapter 216, Florida Statutes, or the Florida Constitution. 3 72 C. Rule 27P-19.010(11), Florida Administrative Code, states: "Allowable costs shall be determined in accordance with applicable Federal Office of Management and Budget Circulars..." Therefore, 2 CFR Part 200, Subpart A (Definitions) and Subpart E (Cost Principles) shall apply to this Agreement. D. As required by Rule 27P-19.010(8), Florida Administrative Code, "The Recipient shall establish a separate account in an interest bearing account for tracking all deposits, expenditures and interest pertaining to [this] award." E. The Division will reimburse the Recipient only for allowable costs incurred by the Recipient in the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined in Attachments A and C of this Agreement ("Program Budget and Scope of Work"). The maximum reimbursement amount for the entirety of this Agreement is $115,806.00. F. The Division will review any request for reimbursement by comparing the documentation provided by the Recipient against a performance measure, outlined in Attachment C, that clearly delineates: (1) The required minimum acceptable level of service to be performed; and, (2) The criteria for evaluating the successful completion of each deliverable. G. The Division's grant manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the Recipient. H. For the purposes of this Agreement, the term "improper payment" means or includes: (1) Any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements; and, (2) Any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. I. As required by the Reference Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.061, Florida Statutes, which includes submission of the claim on the approved state travel voucher. 9. RECORDS A. As a condition of receiving state financial assistance, and as required by sections 20.055(6)(c) and 215.97(5)(b), Florida Statutes, the Chief Inspector General of the State of Florida, the Division, the Department of Financial Services, the Florida Auditor General, or any of their authorized 4 73 representatives, shall enjoy the right of access to any documents, financial statements, papers, or other records of the Recipient which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the Recipient's personnel for the purpose of interview and discussion related to such documents. For the purposes of this section, the term "Recipient" includes employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement. B. The Recipient shall maintain all records related to this Agreement for the period of time specified in the appropriate retention schedule published by the Florida Department of State. Information regarding retention schedules can be obtained at: http://dos.mvflorida.com/library- archives/records-managem ent/general-records-sched u les/. C. Florida's Government in the Sunshine Law (Section 286.011, Florida Statutes) provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements: (1) meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given; and, (3) minutes of the meetings must be taken and promptly recorded. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the open government requirements. However, the Government in the Sunshine Law applies to private entities that provide services to governmental agencies and that act on behalf of those agencies in the agencies' performance of their public duties. If a public agency delegates the performance of its public purpose to a private entity, then, to the extent that private entity is performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with public funds, then the Government in the Sunshine Law applies to board of directors for that volunteer fire department. Thus, to the extent that the Government in the Sunshine Law applies to the Recipient based upon the funds provided under this Agreement, the meetings of the Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board may be subject to open government requirements. These meetings shall be publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Florida Statutes. D. Florida's Public Records Law provides a right of access to the records of the state and local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature, all materials made or received by a governmental agency (or a private entity acting on behalf of such an agency) in conjunction with official business which are used to perpetuate, communicate, or formalize knowledge qualify as public records subject to public inspection. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the public record requirements. However, when a public entity delegates a public function to a private entity, the records generated by the private entity's performance of that duty become 5 74 public records. Thus, the nature and scope of the services provided by a private entity determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law. E. The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Program Budget and Scope of Work - Attachments A and C - and all other applicable laws and regulations. 10. AUDITS A. As required by Rule 27P-19.010(5), Florida Administrative Code, "All recipients of trust funds shall cause a financial audit to be performed in accordance with [the Florida Single Audit Act, section 215.97, Florida Statutes]. A report of the audit will be forwarded to the Division within 60 days of its completion." B. In accounting for the receipt and expenditure of funds under this Agreement, the Recipient shall follow Generally Accepted Accounting Principles ("GAAP"). As defined by Rule 10.554(1)(g) of the Rules of the Auditor General, GAAP are "those accounting principles generally accepted in the United States of America, as defined by the GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 1000 The Hierarchy of Generally Accepted Accounting Principles." As defined by 2 C.F.R. §200.49, GAAP "has the meaning specified in accounting . standards issued by the Government Accounting Standards Board (GASB) and the Financial Accounting Standards Board (FASB)." C. When conducting an audit of the Recipient's performance under this Agreement, the Division shall use Generally Accepted Government Auditing Standards ("GAGAS"). As defined by Rule 10.554(1)(h) of the Rules of the Auditor General, GAGAS are "those audit standards set forth in the publication Government Auditing Standards issued by the Comptroller General of the United States." As defined by 2 C.F.R. §200.50, GAGAS, "also known as the Yellow Book, means generally accepted government auditing standards issued by the Comptroller General of the United States, which are applicable to financial audits." D. As defined by section 215.97(2)(a), Florida Statutes, the term "audit threshold" means "the threshold amount used to determine when a state single audit or project -specific audit of a nonstate entity shall be conducted in accordance with" the Florida Single Audit Act. The current audit threshold is $750,000. E. As required by sections 215.97(2)(a) and 215.97(8)(a), Florida Statutes, "[e]ach nonstate entity that expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such nonstate entity shall be required to have a state single audit, or a project - specific audit, for such fiscal year in accordance with" the requirements of the Florida Single Audit Act and in accordance with "additional requirements established in rules of the Department of Financial Services 0 75 and rules of the Auditor General." In determining the State financial assistance expended in its fiscal year, the Recipient shall include all sources of State financial assistance, including State funds received from the Division, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. F. In accordance with section 215.97(8)(f), Florida Statutes, the Recipient shall have all audits completed by an independent auditor, which is defined in section 215.97(2)(i), Florida Statutes, as "an independent certified public accountant licensed under chapter 473." The independent auditor shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the end of the Recipient's fiscal year. G. If an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement, then the Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Recipient of such non- compliance. H. If the Recipient expends less than $750,000 in State financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the Recipient expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the Recipient's resources obtained from other than State entities). I. As required by section 215.97(5)(d), Florida Statutes, the Recipient shall provide the Division with "one copy of each financial reporting package prepared in accordance with" the requirements of the Florida Single Audit Act. J. As defined by section 215.97(2)(e), Florida Statutes, the term "financial reporting package" means the Recipient's "financial statements, Schedule of Expenditures of State Financial Assistance, auditor's reports, management letter, auditee's written responses or corrective action plan, correspondence on followup of prior years' corrective actions taken, and such other information determined by the Auditor General to be necessary and consistent with the purposes" of the Florida Single Audit Act. K. In addition to the information listed in paragraph 101 above, the financial reporting package shall include a schedule of financial assistance specifically identifying all Agreement and other revenue by sponsoring agency and Agreement number. L. Copies of financial reporting packages required by the Florida Single Audit Act shall be submitted by or on behalf of the Recipient directly to each of the following: 7 76 (1) The Division of Emergency Management at the following addresses: Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 OR DEMSingle Auditaem.myflorida.com (2) The Auditor General's Office at the following address: Auditor General's Office Room 401, Claude Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 M. Additional information on the Florida Single Audit Act may be found at the following website: https://apps.fldfs.com/fsaa/singleauditact.aspx. 11. REPORTS A. As stated in Rule 27P-19.010(4), Florida Administrative Code, "Each Recipient may receive trust funds from the Division on a quarterly basis, based on the submittal of reports. Said reports shall be provided using the forms included in the grant agreement, as supplemented by any particular information requested in writing by the Division prior to the due date of the report." B. The Recipient shall provide the Division with quarterly reports and a close-out report. These reports shall include the current status and progress by the Recipient and all subrecipients and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. C. Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close- out report. The ending dates for each quarter of the program year are September 30, December 31, March 31 and June 30. D. The close-out report is due 60 days after termination of this Agreement or 60 days after completion of the activities contained in this Agreement, whichever occurs first. E. If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, the Division may withhold further payments until they are completed or may take other action as stated in paragraph 15 REMEDIES. "Acceptable to the Division" means that the work product was completed in accordance with the Budget and Scope of Work. F. The Recipient shall provide additional program updates or information that may be required by the Division. 77 G. The Recipient shall provide additional reports and information identified in Attachment D. 12. MONITORING A. Rule 27P-19.010(9), Florida Administrative Code, expressly states: "The Division shall be permitted to inspect and monitor the records and facilities of funded projects and award recipients. Such inspections may occur without notice at any reasonable time, which shall be presumed to be normal business hours on Monday through Friday." B. The Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment C to this Agreement, and reported in the quarterly report. C. In addition to reviews of audits conducted in accordance with paragraph 10 above, monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope audits, and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additional instructions provided by the Division to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Division will monitor the performance and financial management by the Recipient throughout the contract term to ensure timely completion of all tasks. 13. LIABILITY A. Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Florida Statutes, the Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement, and shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement, Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor. B. Any Recipient which is a state agency or subdivision, as defined in Section 768.28, Florida Statutes, agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28, Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing Pe herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. 14. DEFAULT A. If any of the following events occur ("Events of Default"), all obligations on the part of the Division to make further payment of funds shall, if the Division elects, terminate and the Division has the option to exercise any of its remedies set forth in paragraph 15. B. If any of the following occur, then the Division may make payments or partial payments without waiving the right to exercise such remedies, and without becoming liable to make any further payment: (1) Any warranty or representation made by the Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; (2) Material adverse changes occur in the financial condition of the Recipient at any time during the term of this Agreement, and the Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division. (3) Any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information; (4) The Recipient has failed to perform and complete on time any of its obligations under this Agreement. 15. REMEDIES A. If an Event of Default occurs, then the Division shall, after thirty calendar days written notice to the Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one or more of the following remedies, either concurrently or consecutively: (1) Terminate this Agreement, provided that the Recipient is given at least thirty days prior written notice of the termination. The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail -return receipt requested, to the address in paragraph 2 above; Agreement; (2) Begin an appropriate legal or equitable action to enforce performance of this (3) Withhold or suspend payment of all or any part of a request for payment; (4) Require that the Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds. (5) Exercise any corrective or remedial actions, to include but not be limited to: 10 79 (a) Request additional information from the Recipient to determine the reasons for or the extent of non-compliance or lack of performance; (b) Issue a written warning to advise that more serious measures may be taken if the situation is not corrected; (c) Advise the Recipient to suspend, discontinue or refrain from incurring costs for any activities in question; (d) Require the Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; or, law. (e) Exercise any other rights or remedies which may be available under B. Pursuing any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity. C. If the Division waives any right or remedy in this Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Recipient. 16. TERMINATION. A. The Division may terminate this Agreement for cause after thirty days written notice. Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations, failure to perform on time, and refusal by the Recipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Florida Statutes, as amended. B. The Division may terminate this Agreement for convenience or when it determines, in its sole discretion, that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the Recipient with thirty calendar days prior written notice. C. The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. D. In the event that this Agreement is terminated, the Recipient will not incur new obligations for the terminated portion of the Agreement after the Recipient has received the notification of termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Recipient. The Division may, to the extent authorized by law, withhold payments to the Recipient for the purpose of set-off until the exact amount of damages due the Division from the Recipient is determined. 11 17. PROCUREMENT A. As required by Rule 27P-19.010(7), Florida Administrative Code, the Recipient "shall comply with all applicable procurement rules and regulations in securing goods and services..." B. The Recipient shall maintain records sufficient to detail the history of any procurement. These records will include, but are not necessarily limited to the following: (1) Rationale for the method of procurement; (2) Selection of contract type; (3) Contractor selection or rejection; and, (4) The basis for the contract price. C. The Recipient shall maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. In order to demonstrate compliance with this requirement, the Recipient shall document, in its quarterly report to the Division, the progress of any and all subcontractors performing work under this Agreement. D. Except for procurements below the competitive threshold (state or local threshold, whichever is lower), if the Recipient chooses to subcontract any of the work required under this Agreement, then the Recipient shall forward to the Division a copy of any solicitation (whether competitive or non-competitive) at least fifteen (15) days prior to the publication or communication of the solicitation. The Division shall review the solicitation and provide comments, if any, to the Recipient within three (3) business days. While the Recipient does not need the approval of the Division in order to publish a competitive solicitation, this review may allow the Division to identify deficiencies in the vendor requirements or in the commodity or service specifications. The Division's review and comments shall not constitute an approval of the solicitation. Regardless of the Division's review, the Recipient remains bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Recipient as quickly as possible within the three (3) business day window outlined above. If the Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is deficient, then the Division may: (1) Terminate this Agreement in accordance with the provisions outlined in paragraph 16 above; and, solicitation. (2) Refuse to reimburse the Recipient for any costs associated with that E. Except for procurements below the competitive threshold (state or local threshold, whichever is lower), if the Recipient chooses to subcontract any of the work required under this Agreement, then the Recipient shall forward to the Division a copy of any contemplated contract prior to contract execution. The Division shall review the unexecuted contract and provide comments, if any, to the Recipient within three (3) business days. The Division will review the unexecuted contract for 12 81 compliance with all applicable procurement standards. The Division will not substitute its judgment for that of the Recipient. While the Recipient does not need the approval of the Division in order to execute a subcontract, this review may allow the Division to identify deficiencies in the terms and conditions of the subcontract as well as deficiencies in the procurement process that led to the subcontract. The Division's review and comments shall not constitute an approval of the subcontract. Regardless of the Division's review, the Recipient remains bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Recipient as quickly as possible within the three (3) business day window outlined above. If the Recipient executes a subcontract after receiving a communication from the Division that the subcontract is non-compliant, then the Division may: (1) Terminate this Agreement in accordance with the provisions outlined in paragraph 16 above; and, subcontract. (2) Refuse to reimburse the Recipient for any costs associated with that F. The Recipient agrees to include in any subcontract the following: (1) The subcontractor is bound by the terms of this Agreement; regulations; and, (2) The subcontractor is bound by all applicable state and federal laws and (3) The subcontractor shall hold the Division and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. G. The Recipient shall maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. H. The Recipient shall conduct any procurement under this agreement in a manner providing full and open competition. Accordingly, the Recipient shall not: business; companies; contracts; equivalent; (1) Place unreasonable requirements on firms in order,for them to qualify to do (2) Require unnecessary experience or excessive bonding; (3) Use noncompetitive pricing practices between firms or between affiliated (4) Execute noncompetitive contracts to consultants that are on retainer (5) Authorize, condone, or ignore organizational conflicts of interest; (6) Specify only a brand name product without allowing vendors to offer an 13 (7) Specify a brand name product instead of describing the performance, specifications, or other relevant requirements that pertain to the commodity or service solicited by the procurement; (8) Engage in any arbitrary action during the procurement process; or, (9) Allow a vendor to bid on a contract if that bidder was involved with developing or drafting the specifications, requirements, statement of work, invitation to bid, or request for proposals. I. The Recipient shall not use a geographic preference when procuring commodities or services under this Agreement. J. The Recipient shall conduct any procurement involving invitations to bid (i.e. sealed bids) in accordance with section 287.057(1)(a), Florida Statutes. K. The Recipient shall conduct any procurement involving requests for proposals (i.e. competitive proposals) in accordance with section 287.057(1)(b), Florida Statutes. L. For each subcontract, the Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise, as defined in Section 288.703, Florida Statutes. 18. ATTACHMENTS A. All attachments to this Agreement are incorporated as if set out fully. B. In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. C. This Agreement has the following attachments: (1) Attachment A — Proposed Program Budget and Budget Detail Worksheet (2) Attachment B — Allowable Costs and Eligible Activities (3) Attachment C - Scope of Work (4) Attachment D — Quarterly Reports (5) Attachment E — Information Management (6) Attachment F — Hurricane Shelter Retrofit (7) Attachment G — Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (8) Attachment H — Justification for Advance Payment 19. PAYMENTS A. Any advance payment under this Agreement is subject to Section 216.181(16), Florida Statues. All advances are required to be held in an interest-bearing account. If an advance payment is requested, the budget data on which the request is based and a justification statement shall be included in this Agreement as Attachment H. Attachment H will specify the amount of advance 14 payment needed and provide an explanation of the necessity for and proposed use of these funds. No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. After the initial advance, if any, payment shall be made on a reimbursement basis as needed. B. Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. The final invoice shall be submitted within sixty (60) days after the expiration date of the agreement. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division grant manager as part of the Recipient's quarterly reporting as referenced in paragraph 11 of this Agreement. C. If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or under paragraph 8 of this Agreement, all obligations on the part of the Division to make any further payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty days of receiving notice from the Division. All payments relating to the Agreement shall be mailed to the following address: Indian River County Finance Dept. 1801 27th Street Vero Beach, FL 32960 20. REPAYMENTS A. All refunds or repayments due to the Division under this Agreement are to be made payable to the order of "Division of Emergency Management", and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 B. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Division for collection, Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the returned check or draft, whichever is greater. 21. MANDATED CONDITIONS A. The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Recipient in this Agreement, in any later submission or response to a Division request, or in any submission or response to fulfill the requirements of this Agreement. All of said information, representations, and materials is incorporated by reference. The inaccuracy of the submissions or any material changes shall, at the option of the Division 15 RE and with thirty days written notice to the Recipient, cause the termination of this Agreement and the release of the Division from all its obligations to the Recipient. B. This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. C. Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. D. The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-336, 42 U.S.C. Section 12101 et seg.), which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, State and local government services, and telecommunications. E. Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. F. Any Recipient which is not a local government or state agency, and which receives funds under this Agreement from the federal government, certifies, to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; (2) Have not, within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph 21 F(2) of this certification; and (4) Have not within a five-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default. 16 E- G. If the Recipient is unable to certify to any of the statements in this certification, then the Recipient shall attach an explanation to this Agreement. H. In addition, the Recipient shall send to the Division (by email or by facsimile transmission) the completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion" (Attachment G) for each intended subcontractor which Recipient plans to fund under this Agreement. The form must be received by the Division before the Recipient enters into a contract with any subcontractor. I. All bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. J. The Division reserves the right to unilaterally cancel this Agreement if the Recipient refuses to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, which the Recipient created or received under this Agreement. K. If the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the Division's obligation to pay the contract amount. L. The State of Florida will not intentionally award publicly -funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. M. All expenditures of state financial assistance shall be in compliance with the laws, rules and regulations applicable to expenditures of State funds, including but not limited to, the Reference Guide for State Expenditures. 22. LOBBYING PROHIBITION A. Section 216.347, Florida Statutes, prohibits "any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency." B. No funds or other resources received from the Division under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. 17 23. COPYRIGHT, PATENT AND TRADEMARK A. EXCEPT AS PROVIDED BELOW, ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF FLORIDA. B. If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. C. If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement, or in any way connected with it, the Recipient shall refer the discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable material are produced, the Recipient shall notify the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Recipient to the State of Florida. D. Within thirty days of execution of this Agreement, the Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph 23.13, have the right to all patents and copyrights which accrue during performance of the Agreement. E. If the Recipient qualifies as a state university under Florida law, then, pursuant to section 1004.23, Florida Statutes, any invention conceived exclusively by the employees of the Recipient shall become the sole property of the Recipient. In the case of joint inventions, that is inventions made jointly by one or more employees of both parties hereto, each party shall have an equal, undivided interest in and to such joint inventions. The Division shall retain a perpetual, irrevocable, fully -paid, nonexclusive license, for its use and the use of its contractors of any resulting patented, copyrighted or trademarked work products, developed solely by the Recipient, under this Agreement, for Florida government purposes. 24. LEGAL AUTHORIZATION The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies that the undersigned person has the authority to legally execute and bind Recipient to the terms of this Agreement. 18 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. INDIAN RIVER COUNTY By: Name and title: Peter O'Bryan, Chairman Date: FID# 59-6000674 DUNS# 07-920-8989 Include a copy of the delegation of authority for the signatory, if applicable. STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By: Name and Title: Michael Kennett, Deputy Director (by authority from the Director) Date: 19 DR ATTACHMENT A PROPOSED PROGRAM BUDGET AND BUDGET DETAIL WORKSHEET The Recipient shall use the Emergency Management Preparedness and Assistance ("EMPA") Trust Fund monies authorized by this Agreement in order to complete the tasks outlined in the Scope of Work (Attachment C). The "Proposed Program Budget" and the "Budget Detail Worksheet" serve as a guide for both the Recipient and the Division during the performance of the tasks outlined in the Scope of Work (Attachment C). Prior to execution of this Agreement, the Recipient shall complete the "Proposed Program Budget" and the "Budget Detail Worksheet" listed below. If the Recipient fails to complete either the "Proposed Program Budget" or the "Budget Detail Worksheet", then the Division shall not execute this Agreement. After execution of this Agreement, the Recipient may change the allocation amounts in the "Proposed Program Budget" as well as the information listed in the "Budget Detail Worksheet." If the Recipient changes the "Proposed Program Budget" or the "Budget Detail Worksheet", then the Recipient's next quarterly report must include an updated "Proposed Program Budget" and/or "Budget Detail Worksheet." Additionally, if the Recipient submits a request for reimbursement to the Division, then the "Proposed Program Budget" as well as the information listed in the "Budget Detail Worksheet" must match the information contained in the request for reimbursement. Grant Recipient Agency Category Amount Allocated Planning Expenditures $19,688.00 FY 2018-2019 Emergency INDIAN RIVER COUNTY Training Expenditures $10,231.00 Management Preparedness and Assistance Grant Exercise Expenditures Emergency Management Agency Administration Ex enditures $85,887.00 Equipment Expenditures L] Total Award $115,806.00 20 89 FY 2018-19 BUDGET DETAIL WORKSHEET - ELIGIBLE ACTIVITIES Not limited to activities below Allowable Planning Costs Quantity Unit Cost Total Cost Emergency Management/Operation Plan Communications Plans Continuity/Administration Plans Whole Community Engagement/Planning Resource Management Planning Evacuation Planning Recovery Planning Credentialing and Validation Hiring of full or part-time staff or contractors/consultants to assist with planning activities (not for the purpose of hiring public safety personnel fulfilling traditional public safety duties Materials required to conduct planning activities 1 $19,688.00 $19,688.00 Travel/per diem related to planning activities TOTAL PLANNING EXPENDITURES $19,688.00 Allowable EM Agency Administration Costs Quantity Unit Cost Total Cost Hiring of full or part-time staff or contractors/consultants (temporary employees, student or graduate assistant fellowships, part time academic employment, consultants and other services 1 $85,887.00 $85,887.00 Utility (electric, water and sewage) Telephone Bills (landlines, cellular and satellite) Internet Services Maintenance agreements Supplies Software and Upgrades Computers, printers, copiers and fax machines Radios Satellite telephones Storage Postage 21 90 Memberships Publications TOTAL EM AGENCY ADMINISTRATION EXPENDITURES $85,887.00 Allowable Exercise Costs Quantity Unit Cost Total Cost Design, Develop, Conduct and Evaluate an Exercise Exercise Planning Workshop - Funds may be used to plan and conduct an Exercise Planning Workshop to include costs related to planning, meeting space and other meeting costs, materials and supplies, travel and exercise plan development. Full or Part -Time Staff or Contractors/Consultants - (Full or part-time staff may be hired to support exercise -related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or local unit(s) of government and have the approval of the state or the awarding agency, whichever is applicable.) Overtime and backfill costs — Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating in approved exercises. Implementation of Homeland Security Exercise and Evaluation Program Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise project(s). These costs must be in accordance with state law. States must also follow state regulations regarding travel. If a state or territory does not have a travel policy they must follow federal guidelines and rates. Supplies - Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non-sterile masks, fuel, and disposable protective equipment). TOTAL EXERCISE EXPENDITURES $ Allowable Training Costs Quantity Unit Cost Total Cost Develop, Deliver and Evaluate Training Overtime and backfill for emergency preparedness and response personnel attending sponsored and approved traininq classes Overtime and backfill expenses for part-time and volunteer emergency response personnel participating in approved training Training Workshops and Conferences 1 $10,231.00 $10,231.00 22 91 Full or Part -Time Staff or Contractors/Consultants Certification/Recertification of Instructors Travel Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non-sterile masks, fuel, and disposable protective equipment) Instructor certification/re-certification TOTAL TRAINING EXPENDITURES $10,231.00 Eligible Equipment Acquisition Costs Quantity Unit Cost Total Cost Personal protective equipment Information technology Cybersecurity enhancement equipment Interoperable communications equipment Detection Equipment Power equipment CBRNE Reference Materials CBRNE Incident Response Vehicles Physical Security Enhancement Equipment CBRNE Logistical Support Equipment Other authorized equipment costs 21 GN-00-OCEQ TOTAL EQUIPMENT EXPENDITURES $ TOTAL EXPENDITURES $115,806.00 23 92 ATTACHMENT B ALLOWABLE COSTS AND ELIGIBLE ACTIVITIES 2 CFR Part 200: Rule 27P-19.010(11), Florida Administrative Code, states: "Allowable costs shall be determined in accordance with applicable Federal Office of Management and Budget Circulars..." Therefore, unless a specific exception applies, 2 CFR Part 200 Subpart A (Definitions) and Subpart E (Cost Principles) shall apply to this Agreement. Expenses: In order to qualify for reimbursement under the terms of this Agreement, an expense incurred by the Recipient must be reasonable and necessary for the.successful completion of a task required by this Agreement. If an expense fails to qualify as either reasonable or necessary to successfully compete a task, then the Division shall not provide any reimbursement for that expense. NOTE: This Scope of Work recognizes that each Recipient: • Might be at a different level of preparedness than another Recipient; • Operates within a unique geography; • Faces unique threats and hazards; and, • Serves a unique population. Therefore, what might qualify as reasonable and necessary for one Recipient to successfully complete a task under this Agreement might not qualify as reasonable and necessary for another Recipient to successfully complete a task. Conversely, what might not qualify for one may qualify for another. In order to avoid a "one size fits all" approach, this Agreement provides some level of flexibility. If a unique cost (e.g. equipment not listed on the EMPG AEL) qualifies as reasonable and necessary for the successful completion of a task under this Agreement, and if the Recipient receives permission from the Division prior to incurring that unique cost, then the Division shall reimburse the Recipient for that cost. Performance: In order to qualify for reimbursement under the terms of this Agreement, the Recipient's performance must satisfy the minimum level of service required for the successful completion of a task required by this Agreement. If the performance fails to satisfy the minimum level of service, then the Division shall not provide any reimbursement for that performance. Planning: Planning spans all five National Preparedness Goal (the Goal) mission areas and provides a baseline for determining potential threats and hazards, required capabilities, required resources, and establishes a framework for roles and responsibilities. Planning provides a methodical way to engage the whole community in the development of a strategic, operational, and/or community-based approach to preparedness. Some examples of authorized planning activities include: • Emergency Management/Operation Plans; • Communications Plans; • Continuity/Administration Plans; • Whole Community Engagement/Planning; • Resource Management Planning; • Evacuation planning; • Recovery Planning; and, • Credentialing and Validation. 24 93 In order for planning expenditures to qualify for reimbursement under this Agreement, the Recipient must submit a final plan to the Division and the Division's Preparedness Bureau Chief must approve that plan. As part of any request for reimbursement for planning expenditures, the Recipient shall submit the following to the Division: • Copies of contracts, Memorandum of Understandings or agreements with consultants or sub- contractors providing services; • Documentation that clearly indicates hours worked for full or part-time staff or contractors/consultants and proof employee was paid; • Time and attendance forms for full or part-time staff or contractors/consultants who participated in the planning; • Invoice from any consultant/contractor involved in the planning (Note — grant agreement must be referenced on the invoice); • Copies of all planning materials and work product (e.g. meeting documents, copies of plans); • If a meeting was held by Recipient, an agenda and signup sheet with meeting date must be included; • Proof of payment (e.g. canceled check, electronic funds transfer, credit card statement and payment to credit card company for that statement); • Complete Debarment form for any contractors/consultants; • Proof of purchase methodology (e.g. sole source, state contract, competitive bid results); • Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related to planning activities; and, • If billing for overtime and/or backfill, provide documentation that list attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee. Administration: EMPA Program funds may be used for all day-to-day activities in support of the four phases of emergency management (preparedness, response, recovery, and mitigation). Reimbursable personnel costs include salary, compensatory time off, and associated fringe benefits. For the purposes of this Agreement, overtime and backfill are not authorized Administration costs; however, overtime and backfill may qualify for reimbursement under other Scope of Work categories like Planning, Training, and Exercises. Rules 27P-11.004 and 27P-11.0061, F.A.C., outline the minimum performance level (definition below). Each Emergency Management staff person must be available to work the number of hours and assume the responsibilities for the duties in their official position description as well as provide the coordination and support for all incidents within the jurisdiction on a 24 hour basis. Personnel costs 27P-11.004, 27P-11.0061: (1) Counties with populations of 75,000 or more must have a full time emergency management director. Counties with populations of less than 75,000 or party to an inter -jurisdictional emergency management agreement entered into pursuant to Section 252.38(3)(b), F.S., that is recognized by the Governor by executive order or rule, are encouraged to have a full time director. However, as a minimum, such a county must have an emergency management coordinator who works at least 20 hours a week in that capacity. "Full-time Emergency Management Director" means a single professional emergency management program Administrator working full-time as identified in the position description established by the governing body of the jurisdiction. (2) The county must have an emergency management program that has been approved by the Division of Emergency Management. Program approval shall require: compliance with appropriate federal and state laws, rules and regulations; satisfactory completion of work 25 94 elements of the previous year; and, a current proposal containing work elements commensurate with the needs of that county and a proposed budget. Eligible "Administration" items include, but are not limited to: • Salary and Benefits, but not overtime or backfill (include timesheets with employee & supervisor signatures or Time and Effort form — focus is on proof of hours actually worked) • Utility (electric, water and sewage) and Telephone Bills (landlines, cellular, and satellite) • Internet Service • Maintenance Agreements for equipment or services (reimbursement can only be claimed for services within the Agreement period) • Supplies • Memberships (reimbursement is allowed in agreement period in which memberships are paid) • Software and upgrades • Publications • Postage • Other Personnel/Contractual Services o , Reimbursement for services by a person(s) who is not a regular or full time employee filling established positions. This includes but is not limited to, temporary employees, student or graduate assistants, fellowships, part time academic employment, board members, consultants, and other services. Position descriptions are required. o Consultant Services require a pre -approved Contract or purchase order by the Division. Copies of additional quotes shall also be supplied when requesting pre -approval. These requests shall be sent to the grant manager for the Division for review. If the recipient seeks reimbursement for administration activities, then the following shall be submitted: • Documentation that clearly indicates hours worked for full or part-time staff or contractors/consultants, position descriptions, and proof employee was paid. • Time and attendance form for full or part-time staff or contractors/consultants. • Receipts and proof of payment (e.g. canceled check, electronic funds transfer confirmation, credit card statement and payment to credit card company for that statement) for any expenditures in support of administration costs. • An agenda for any attending meeting/conference. • Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related to administration activities. 26 95 Exercises: Allowable exercise -related costs include: • Funds Used to Design, Develop, Conduct and Evaluate an Exercise. This includes costs related to planning, meeting space and other meeting costs, facilitation costs, materials and supplies, travel, and documentation. Recipients are encouraged to use free public space/locations/facilities, whenever available, prior to the rental of space/locations/facilities. Exercises shall provide the opportunity to demonstrate and validate skills learned, as well as to identify any gaps in these skills. Gaps identified during an exercise including those for children and individuals with disabilities or access and functional needs, shall be identified in the AAR/IP and addressed in the exercise cycle. • Hiring of Full or Part -Time Staff or Contractors/Consultants. Full or part—time staff may be hired to support direct exercise activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or unit(s) of local government and have the approval of the state. The services of contractors/consultants may also be procured to support the design, development, conduct and evaluation of exercises. • Overtime and Backfill. The entire amount of overtime costs, including payments related to backfilling personnel, which are the direct result of time spent on the design, development and conduct of exercises are allowable expenses. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities. • Travel. Travel costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise activities. • Supplies. Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise activities (e.g., gloves, non-sterile masks, fuel, and disposable protective equipment). • Implementation of HSEEP. This refers to costs related to developing and maintaining an exercise program consistent with HSEEP. • Otherltems. These costs are limited to items consumed in direct support of exercise activities such as the rental of space/locations for planning and conducting an exercise, rental of equipment, and the procurement of other essential nondurable goods. Costs associated with inclusive practices and the provision of reasonable accommodations and modifications that facilitate full access for children and adults with disabilities are allowable. Unauthorized exercise -related costs include: • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances). The only vehicle costs that are reimbursable are fuel/gasoline or mileage. • Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g., electronic messaging signs) • Durable and non -durable goods purchased for installation and/or use beyond the scope of exercise conduct If the recipient seeks reimbursement for exercise activities, then the following shall be submitted: • Documentation clearly indicating the purpose/objectives of the exercise (e.g. Situation Manual, Exercise Plan); • After -action report, Sign -in sheets, Agenda, Rosters; 27 96 • Receipts and proof of payment (e.g. canceled check, electronic funds transfer confirmation, credit card statement and payment to credit card company for that statement) for supplies expenditures (e.g. copying paper, gloves, tap, etc.); • Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related to exercise activities; and, • Proof of purchase methodology (e.g. sole source, state contract, competitive bid results). No later than 90 days after completion of an exercise, the recipient shall upload to the Division's SharePoint portal at: httr)s:Hoortal.floridadisaster.org an After Action Report (AAR) that includes the following: • An Improvement Plan; and, • A roster of participants. Training: The Recipient can successfully complete an authorized course either by attending or by conducting that course. • In order to receive payment for successfully attending a training course, the Recipient must provide the Division with a certificate of course completion; additionally, the Recipient must provide the Division with all receipts that document the costs incurred by the Recipient in order to attend the course. • In order to receive payment for successfully conducting a course, the Recipient must provide the Division with the course materials and a roster sign -in sheet; additionally, the Recipient must provide the Division with all receipts that document the costs incurred by the Recipient in order to conduct the course." • For the conduct of training workshops, the Recipient must provide a copy of the course materials and sign -in sheets. Allowable training -related costs include the following: • Funds Used to Develop, Deliver, and Evaluate Training. This includes costs related to administering the training: planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment. Training shall provide the opportunity to demonstrate and validate skills learned, as well as to identify any gaps in these skills. Overtime and Backfill. The entire amount of overtime costs, including payments related to backfilling personnel, which are the direct result of attendance at approved training courses and programs are allowable. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities. • Travel. Travel costs (e.g., airfare, mileage, per diem, and hotel) are allowable as expenses by employees who are on travel status for official business related to approved training. • Supplies. Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise activities (e.g., gloves, non-sterile masks, fuel, and disposable protective equipment). • Hiring of Full or Part -Time Staff or Contractors/Consultants. Full or part-time staff or contractors/consultants may be hired to support direct training -related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or unit(s) of local government and have the approval of the state. 28 97 • Certification/Recertification of Instructors. Costs associated with the certification and re- certification of instructors are allowed. States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This is particularly important for those courses involving the training of trainers. For training, the number of participants must be a minimum of 15 in order to justify the cost of holding a course. For questions regarding adequate number of participants, please contact the FDEM State Training Officer for course specific guidance. Unless the recipient receives advance written approval from the State Training Officer for the number of participants, then the Division shall reduce the amount authorized for reimbursement on a pro -rata basis for any training with less than 15 participants. If the recipient seeks reimbursement for training activities, then the following shall be submitted: • Sign -in sheets, rosters and an agenda; • Documentation from recipient's financial system showing attendees were paid; • Receipts and proof of payment (e.g. canceled check, electronic funds transfer confirmation, credit card statement and payment to credit card company for that statement) for any expenditures in support of the training (e.g. printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment); • Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related to training activities; and, • Proof of purchase methodology (e.g. sole source, state contract, competitive bid results). Equipment: Provided the cost of the item qualifies as reasonable and necessary for the successful completion of a task required by this Agreement, an item on the FEMA AEL that is specifically coded for the Emergency Management Performance Grant ("EMPG") Program satisfies the minimum level of service for an equipment purchase under this Agreement. If an item qualifies as reasonable and necessary, and if the item is EMPG-coded on the FEMA AEL, then the Recipient does not need to obtain permission from the Division prior to purchasing the item in order to seek reimbursement. If the Recipient seeks reimbursement for the purchase of an item that is not EMPG-coded on the FEMA AEL, then the Recipient must receive permission from the Division prior to purchasing the item. If the Recipient purchases such an item without receiving permission from the Division beforehand, then the Division shall not provide any reimbursement for that purchase. Of note, AEL 21 GN-00-OCEQ (Equipment and Supplies, Information/Emergency Operations/Fusion Centers) provides authorization for the purchase of equipment and supplies that are necessary to establish and maintain an Emergency Operations Center. Allowable equipment includes equipment from the following AEL categories: • Personal Protective Equipment (PPE) (Category 1) • Information Technology (Category 4) • Cybersecurity Enhancement Equipment (Category 5) • Interoperable Communications Equipment (Category 6) • Detection Equipment (Category 7) • Power Equipment (Category 10) • Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) Reference Materials (Category 11) • CBRNE Incident Response Vehicles (Category 12) • Physical Security Enhancement Equipment (Category 14) 29 98 • CBRNE Logistical Support Equipment (Category 19) • Other Authorized Equipment (Category 21) If Recipients have questions concerning the eligibility of equipment, they shall contact their Grant Manager for clarification. Recipients shall analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. For more information regarding property management standards for equipment, please reference 2 C.F.R. Part 200, including 2 C.F.R. §§ 200.310, 200.313, and 200.316. If.the recipient seeks reimbursement for equipment activities, then the following shall be submitted: • All invoices; • The AEL # for each purchase; • Proof of payment (e.g. canceled check, electronic funds transfer, credit card statement and payment to credit card company for that statement); and, • Proof of purchase methodology (e.g. sole source, state contract, competitive bid results). Conferences: The Division recognizes the important role that conferences can play in the professional development of emergency managers. 2 C.F.R. §200.432 defines the term conference as "a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non -Federal entity and is necessary and reasonable for successful performance under the Federal award." Rule 691-42.002(3), Florida Administrative Code, defines the term conference as: [T]he coming together of persons with a common interest or interests for the purpose of deliberation, interchange of views, or for the removal of differences or disputes and for discussion of their common problems and interests. The term also includes similar meetings such as seminars and workshops which are large formal group meetings that are programmed and supervised to accomplish intensive research, study, discussion and work in some specific field or on a governmental problem or problems. A conference does not mean the coming together of agency or interagency personnel. This Agreement requires the Recipient to attend Current Issues in Emergency Management ("CIEM"), a meeting hosted by the Division. In order for travel to a conference or convention to qualify for reimbursement, the cost must be reasonable and attendance at the conference must be necessary for the successful completion of a task required by this Agreement. Provided the cost qualifies as reasonable and necessary for the successful completion of a task required by this Agreement, travel to a conference that complies with the requirements of Rule 691-42.004, Florida Administrative Code, satisfies the minimum level of service for conference travel under this Agreement. In pertinent part, Rule 691-42.004(1), Florida Administrative Code, states "No public funds shall be expended for attendance at conferences or conventions unless: • The main purpose of the conference or convention is in connection with the official business of the state and directly related to the performance of the statutory duties and responsibilities of the agency participating; 30 99 • The activity provides a direct educational or other benefit supporting the work and public purpose of the person attending; • The duties and responsibilities of the traveler attending such meetings are compatible with the objectives of the particular conference or convention; and • The request for payment of travel expenses is otherwise in compliance with these rules." Provided the cost qualifies as reasonable and necessary for the successful completion of a task required by this Agreement, and provided any related travel complies with the requirements of Rule 691-42.004, Florida Administrative Code, conferences may qualify for reimbursement under this Agreement: Requests for reimbursement for payment of the registration fee or for a conference or convention must include: • A statement explaining how the expense directly relates to the Recipient's successful performance of a task outlined in this Agreement; • A copy of those pages of the agenda that itemizes the registration fee; • A copy of local travel policy; and, • A copy of the travel voucher or a statement that no travel costs were incurred, if applicable. When a meal is included in a registration fee, the meal allowance must be deducted from the reimbursement claim, even if the traveler decides for personal reasons not to eat the meal. See section 112.061(6)(c), Florida Statutes ("No one, whether traveling out of or in state, shall be reimbursed for any meal or lodging included in a convention or conference registration fee paid by the state."). A continental breakfast is considered a meal and must be deducted if included in a registration fee for a convention or conference. However, in the case where a meal is provided by a hotel or airline, the traveler shall be allowed to claim the meal allowance provided by law. Class A, Class B, and Class C Travel: Class A travel is continuous travel of 24 hours or more away from official headquarters. The travel day for Class A is based on a calendar day (midnight to midnight). Class B travel is continuous travel of less than 24 hours which involves overnight absence away from official headquarters. The travel day for Class B travel begins at the same time as the travel period. Class C travel is short or day trips in which the traveler is not away from his/her official headquarters overnight. Class C allowances are currently not authorized for reimbursement. Meal Allowance and Per Diem: Section 112.061(6)(b), Florida Statutes, establishes the meal allowance for each meal during a travel period as follows: • $6 for breakfast (when travel begins before 6 a.m. and extends beyond 8 a.m.); • $11 for lunch (when travel begins before 12 noon and extends beyond 2 p.m.); and, • $19 for dinner (When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel occurs during nighttime hours due to special assignment.). Section 112.061(a), Florida Statutes, establishes the per diem amounts. All travelers are allowed: • The authorized per diem for each day of travel; or, • If actual expenses exceed the allowable per diem, the amount allowed for meals as provided in s. 112.061(6) (b), F.S., plus actual expenses for lodging at a single occupancy rate. Per diem shall be calculated using four six -hour periods (quarters) beginning at midnight for Class A or when travel begins for Class B travel. Travelers may only switch from actual to per diem while on Class A 31 100 travel on a midnight to midnight basis. A traveler on Class A or B travel who elects to be reimbursed on a per diem basis is allowed $20.00 for each quarter from the time of departure until the time of return. Reimbursement for Meal Allowances That Exceed the State Rates: The Division shall not reimburse for any meal allowance that exceeds $6 for breakfast, $11 for lunch, or $19 for dinner unless: For counties — the requirements of section 112.061(14), Florida Statutes, are satisfied; The costs do not exceed charges normally allowed by the Recipient in its regular operations as the result of the Recipient's written travel policy (in other words, the reimbursement rates apply uniformly to all travel by the Recipient); and, The costs do not exceed the reimbursement rates established by the United States General Services Administration ("GSA") for that locale (see https://www.,qsa.gov/portal/content/104877). Hotel Accommodations: A traveler may not claim per diem or lodging reimbursement for overnight travel within 50 miles (one-way) of his or her headquarters or residence unless the circumstances necessitating the overnight stay are fully explained by the traveler and approved by the Division. Absent prior approval from the Division, the cost of any hotel accommodation shall not exceed $150 per night. Travel Reimbursement Forms: Unless the Recipient has received prior approval from the Florida Department of Financial Services ("DFS"), the Recipient shall use the travel forms incorporated by reference in Rule 691-42.003, Florida Administrative Code. Those forms include: • The Authorization to Incur Travel Expense, Form DFS -AA -13; • The Application for Advance on Travel Expenses, Form DFS -AA -25; and, • The Voucher for Reimbursement of Travel Expenses, Form DFS -AA -15. If the Recipient has not received permission from DFS to use an alternate form, and if the Recipient submits a request for reimbursement without including the applicable DFS forms listed above, then the Division shall not provide any reimbursement for that travel. 32 101 ATTACHMENT C SCOPE OF WORK BACKGROUND: Emergency Management, Preparedness, and Assistance ("EMPA") In 1993, in the aftermath of Hurricane Andrew, the Florida Legislature passed C.S.S.B. No. 1858, entitled "Disaster and Emergency Preparedness — Trust Fund." In addition to modifying other statutory sections, the legislation created sections 252.371 through 252.373, Florida Statutes. Section 252.371, Florida Statutes, establishes the Emergency Management, Preparedness, and Assistance ("EMPA") Trust Fund, which the Division administers. Section 252.372, Florida Statutes, imposes: • An annual $2 surcharge on "every homeowner's, mobile home owner's, tenant homeowner's, and condominium unit owner's policy"; and, • An annual $4 surcharge on "every commercial fire, commercial multiple peril, and business owner's property insurance policy." In accordance with Section 252.372, Florida Statutes, all proceeds from the surcharges "shall be deposited in the [EMPA] Trust Fund..." Section 252.373, Florida Statutes, provides for the allocation of monies from the EMPA Trust Fund, authorizes the Division to promulgate rules, and establishes minimum requirements. Emergency Management an Innate Responsibility Section 252.38, Florida Statutes, states: "Safeguarding the life and property of its citizens is an innate responsibility of the governing body of each political subdivision of the state." Definitions • Emergency Section 252.34(4), Florida Statutes, defines the term "emergency" as "any occurrence, or threat thereof, whether natural, technological, or manmade, in war or in peace, which results or may result in substantial injury or harm to the population or substantial damage to or loss of property." • Emergency Management Section 252.34(5), Florida Statutes, defines the term "emergency management" as "the preparation for, the mitigation of, the response to, and the recovery from emergencies and disasters." • County Emergency Management Agency Rule 27P-19.002(3), Florida Administrative Code, defines the term "County Emergency Management Agency' as "one of the sixty-seven (67) emergency management agencies authorized, established and maintained by each county pursuant to Section 252.38, [Florida Statutes]." • Base Grant Rule 27P-19.002(1), Florida Administrative Code, defines the term "base grant" as "those funds allocated in accordance with the formula in Rule 27P-19.005, F.A.C., as a minimum allocation to County Emergency Management Agencies." 33 102 Base Grant Funds Consistent with Rule 27P-19.010(11), Florida Administrative Code, the Division shall determine allowable costs in accordance with 2 C.F.R. Part 200, entitled "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." In accordance with Rule 27P-19.005(1), Florida Administrative Code, the Division awards base grant funds to each county "for the use and benefit of the County Emergency Management Agency." In accordance with Rule 27P-19.005(2), Florida Administrative Code, the recipient may use base grant funds for any of the following categories: • Planning, Training, and Exercises ("PT&E"); • EM Agency Administration; and, • Equipment. Supplanting Prohibited Section 252.372, Florida Statutes, states that the monies from the EMPA Trust Fund "may not be used to supplant existing funding." Additionally, Rule 27P-19.003(3), Florida Administrative Code, states: "Funds received from the [EMPA] Trust Fund may not be used to supplant existing funding, nor shall funds from one program under the Trust Fund be used to match funds received from another program under the Trust Fund." Annual Certification Rule 27P-19.004(1), Florida Administrative Code, requires that, in order to receive EMPA funding, "each County Emergency Management Agency shall annually certify their commitment to employ and maintain either a Full-time Director or Part-time Coordinator consistent with subsections 27P-19.005(4) and (5), F.A.C." 34 103 TASKS & DELIVERABLES: Task One: All -Hazards County Emergency Management Agency Administration Throughout the period of this Agreement, the Recipient shall administer an all -hazard, county emergency management agency that includes preparedness, mitigation, response, and recovery components and capabilities. Pursuant to Section 252.38(1)(c), F.S., the County Emergency Management Agency shall perform emergency management functions throughout the territorial limits of the county in which it is organized. Additionally, the County Emergency Management Agency shall conduct such activities outside its territorial limits as required by law and in accordance with state and county emergency management plans and mutual aid agreements. The County Emergency Management Agency shall serve as liaison for and coordinator of municipalities' requests for state and federal assistance during post -disaster emergency operations. If the Recipient is a county with a population of 75,000 or more, then the Recipient shall employ a full-time county emergency management director. If the Recipient is a county with a population less than 75,000, or if the Recipient is a county that is a party to an inter jurisdictional emergency management agreement entered into pursuant to Section 252.38(3)(b), F.S., then the Recipient shall employ either: • An Emergency Management Coordinator who works at least 20 hours a week in that capacity; or, • A full-time director. Task One Deliverables: In order to demonstrate successful completion of Task 1, the Recipient shall submit to the Division the following: • For quarter 1, the following certification: "As required by Rule 27P-19.004(1), Florida Administrative Code, and as a condition precedent to receiving any funds under this Agreement, the Recipient certifies its commitment to continuously employ and maintain a full-time County Emergency Management Agency Director or a part-time County Emergency Management Agency Coordinator consistent with subsections 27P-19.005(4) and (5), Florida Administrative Code."; • For quarter 1, provide Form 4 - Staffing Detail and position descriptions; • For quarters 1, 2, 3, and 4, the quarterly report outlined in Attachment D; • For quarters 1, 2, 3, and 4, and for each category listed below, the Recipient must identify on Form 4 — Staffing Detail at least one employee of the Recipient who is responsible for that area (this can include any employee of the County, not just an employee of the County Emergency Management Agency): o Preparedness; o Response; o Recovery; o Mitigation; and, o Finance (to include procurement). • For quarters 1, 2, 3, and 4, timesheets or paystubs for a full-time County Emergency Management Director or a part-time Coordinator if a part-time coordinator is authorized under Rule 27P-19.004(3), F.A.C.; and, 35 104 For quarter 1, all employees of the County Emergency Management Agency, and any employee identified in subparagraph 3 above, shall upload into the Division's SERT TRAC the course completion certificates for any FEMA course ("G", "IS", or other FEMA course) and any Division course ("FU or other Division course) that pertains to the following areas: o Preparedness; o Response; o Recovery; o Mitigation; and, o Finance (to include procurement). For Task 1, the person who executes the certification must possess the legal authority to bind the Recipient. Task Two - 24-7 Emergency Operations Response Capabilities Throughout the period of this Agreement, the Recipient shall maintain the capability to respond to all hazards, 24 hours a day, 7 days a week. Task Two Deliverables: In order to demonstrate successful completion of Task 2, the Recipient shall submit to the Division the following: For quarters 1, 2, 3, and 4, proof that, at least 10 times each quarter, the Recipient has successfully participated in the Division's weekly communication tests (the Division's grant manager will verify this Deliverable by coordinating with the State Watch Office; consequently, the Recipient is not required to submit communication reports unless a justification is needed for failure to meet the 10 required communications); For quarters 1, 2, 3, and 4, proof that the Recipient satisfied the Information Management requirements contained in Attachment E; For quarter 4, proof that the Recipient satisfied the Hurricane Shelter Retrofit requirements contained in Attachment F. Task Three - Local Budget Match Throughout the period of this Agreement, and as required by Rule 27P-19.011(1), Florida Administrative Code, the Recipient shall match base grant funds "at the amount either equal to the average of the previous three years' level of county general revenue funding of the County Emergency Management Agency or the level of funding for the County Emergency Management Agency for the last fiscal year, whichever is lower." NOTE: Rule 27P-19.011(1), Florida Administrative Code, states: "County general revenue funding for 911 services, emergency medical services, law enforcement, criminal justice, public works or other services outside the emergency management responsibilities assigned to the County Emergency Management Agency by Section 252.38, F.S., shall not be included in determining the level of county funding of the County Emergency Management Agency." 36 105 Task Three Deliverables: In order to demonstrate successful completion of Task 3, the Recipient shall submit to the Division the following: For quarter 1, the following certification executed by the Recipient: "As required by Rule 27P- 19.011, Florida Administrative Code, and as a condition precedent to receiving any funds under this Agreement, the Recipient certifies compliance with all of the requirements contained in Chapter 27P-19, Florida Administrative Code."; For quarters 1, 2, 3, and 4, a current and accurate Local Budget Match Requirement Form (Form 3); and, For quarters 1, 2, 3, and 4, a current and accurate County Emergency Management Local Budget (General Revenue). For Task 3, the person who executes the certification must possess the legal authority to bind the Recipient. In accordance with Rule 27P-19.011(2), Florida Administrative Code, and if "exceptional financial circumstances" exist, then the Recipient may request from the Division a match reduction: If the Base Grant recipient demonstrates that exceptional financial circumstances prevent the Base Grant recipient from complying with the match requirements in subsection 27P- 19.011(1), F.A.C., then the Base Grant recipient may request that the Division authorize a reduction in the amount of match required. The match required shall not be reduced by a percentage amount in excess of reductions in funding for county 911 services, emergency medical services, law enforcement, criminal justice, public works or other emergency management related services. To be eligible for any reduction, the Base Grant recipient shall demonstrate and certify that the reduction is due to reductions in county general revenue funding and that the amount of the requested reduction is equivalent to across the board reductions in all county budgets. County requests for reduction shall be signed by the county's chief elected officer and the certification of reduction in county budget funding shall be signed by the county's chief financial officer. Requests shall certify the intent to return to pre -reduced funding as soon as practicable, and shall provide an estimate of the date at which the county will return to the current level of funding. Requests for reduction shall also be accompanied by financial data for the previous three years indicating: the level of county funding for the County Emergency Management Agency budget; budget detail regarding all individual items of the County Emergency Management Agency budget; and the proposed level of funding, for all budget items, if the reduction is authorized by the Division. All requests for match reduction shall be submitted no later than forty-five (45) days after the county budget has been approved by the governing body of the jurisdiction, or the opportunity to request shall be waived. In lieu of submitting physical copies of the Local Budget Match Requirement Form and the County Emergency Management Local Budget via mail, the Recipient may upload those documents to the Division's SharePoint portal at: https://portal.floridadisaster.org. If the Recipient chooses to upload those documents to SharePoint, then the Recipient shall annotate that fact on its quarterly report. As long as the information uploaded to SharePoint is current and accurate, the Recipient does not need to upload those documents more than once. 37 106 Task Four— Current Issue in Emergency Management (CIEM) During the quarter that the meeting is held, the full-time County Emergency Management Director or the part-time Coordinator if a part-time coordinator is authorized under Rule 27P-19.004(3), F.A.C., shall attend the Current Issues in Emergency Management ("CIEM") meeting hosted by the Division. Task Four Deliverables: In order to demonstrate successful completion of Task 4, the recipient shall submit to the Division the following: • Certificate of attendance; and, • If requesting grant reimbursement, a completed DFS state travel form. REIMBURSEMENT CONDITIONS: Subject to the funding limitations of this Agreement, the Division shall reimburse the Recipient on a quarterly basis for the documented costs incurred during the successful completion of the task(s) required by this Agreement. However, the following limitations shall apply: • In any quarter, the Division shall not reimburse the Recipient for an amount that exceeds 40% of the overall amount authorized by this Agreement; and, • The cumulative amount of reimbursement for quarters 1, 2, and 3 shall not exceed 85% of the overall amount authorized by this Agreement. If extraordinary circumstances exist, then the Recipient can request permission from the Division to exceed the 40% cap for a particular quarter. However, under no circumstances shall the cumulative reimbursement amount for quarters 1, 2, and 3 exceed 85% of the overall amount authorized by this Agreement. FINANCIAL CONSEQUENCES: Failure to successfully complete each of the required tasks, as demonstrated by the failure to satisfy the applicable deliverables, shall result in the following penalty: • A 10% reduction of the overall amount authorized by this Agreement. The Division shall apply the penalty each quarter during which the Recipient fails to successfully complete each of the required tasks. During this Agreement, up to four penalties may be imposed; and, each penalty shall be applied cumulatively. If, because of circumstances beyond the Recipient's control, the Recipient is unable to successfully perform a task required by this Agreement, then the Recipient shall notify the Division immediately. If the Division agrees that the inability to perform was directly due to circumstances beyond the control of the Recipient, then the Division will consider waiving the imposition of a financial consequence. 38 107 ATTACHMENT D QUARTERLY REPORTS Recipients must provide the Division with quarterly financial reports and a final close-out report. • Quarterly financial reports are due to the Division no later than thirty days after the end of each quarter of the program year; and must continue to be submitted each quarter until submission of the final close-out report. The ending dates for each quarter of this program year are September 30, December 31, March 31 and June 30. Reporting Period Report due to FDEM no later than July 1 through September 30 October 31 October 1 through December 31 January 31 January 1 through March 31 Aril 30 April 1 through June 30 July 31 • The Recipient must provide the Division with supporting documentation for the quarterly financial reports. To eliminate large files and mailings, the Division shall accept back up documentation on a CD if desired by the county. • The Quarterly Tasks form is due with your quarterly financial report each quarter. This form identifies all Emergency Management personnel's required training completed (or working towards completion) during the agreement period. • In order to ensure compliance with Rule 27P-19.011, the Local Budget Match Requirement Form shall be completed and sent when the Local County Budget is approved or by the end of the first quarter. The County shall provide a copy of the current Emergency Management Local Budget (General Revenue) with the form. If the County's current budget is lower than the previous year, or the average of the last three years, the county is required to request a Waiver no later than 45 days after the county budget is approved. • In a format provided by the Division, Form 4 - Staffing Detail must be submitted by October 31, 2018. Also, each funded county emergency management position description must be submitted to the Division no later than October 31, 2018. • The final close-out report is due sixty (60) days after termination of this Agreement. Any requests received after August 30, 2019, at the discretion of the Division, may not be reimbursed from this Agreement. • Programmatic Point of Contact: Contractual Point of Contact Programmatic Point of Contact Grant Manager's Name Program POC Name FDEM FDEM 2555 Shumard Oak Blvd. 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100 (850) 000-0000 (850) 000-0000 First.last@em.myflorida.com First. last@em.myflorida.com • The Division shall determine eligibility of projects and approve changes in Scope of Work. • The Division shall administer the financial processes. 39 108 ATTACHMENT E INFORMATION MANAGEMENT Contacts - The Recipient shall maintain current county emergency management and other contacts through the Division's SharePoint portal available at https:H ortal.floridadisaster.org. From the Portal main page, click "County Links", then pulldown and select "Update County Contacts." This information includes: • County Director and Alternate contacts • State Mutual Aid Agreement contacts • and many more.... Site Identification - The Recipient shall upload current GIS Data to the Division's SharePoint portal available at https://portal.floridadisaster.org or WebEOC available at hftps:Heoc.floridadisaster.org. Site Identification data includes: Through SharePoint - location and attribute information of all — o fire rescue o law enforcement o public safety o emergency service stations Through WebEOC - location and attribute information of all pre -identified -- o County Logistics Staging Areas (LSAs) o Points of Distribution (PODs) o Disaster Recovery Centers (DRCs) Attribute information shall include at a minimum: facility name, facility type, physical address, and USNG coordinates OR Latitude/Longitude in decimal degrees (only one or the other is required). NOTES: For Site Identification data uploaded through SharePoint— To facilitate emergency sites review, FDEM GIS will annually upload a spreadsheet extracted from the critical facility inventory. This spreadsheet is intended to assist counties without GIS resources. Critical facility inventory spreadsheets provided will contain more facility types than are required to be reviewed. Counties with GIS resources may, instead of reviewing this spreadsheet — o Upload zipped shapefiles or geodatabases extracted from a county GIS system, o Upload a zipped geodatabase of Essential Facilities created using HAZUS Comprehensive Data Management System (https://vAww.fema.gov/comprehensive-data- management-system) o Provide URL to a GIS data download website maintained by the county If counties have no changes since the last agreement period, a statement of "no change" shall be submitted via the SharePoint portal. all 109 ATTACHMENT F HURRICANE SHELTER RETROFIT Hurricane Shelter Retrofit - In accordance with Florida's statewide hurricane shelter space deficit elimination program, the Recipient must upload items A- E on the Division's SharePoint portal by the end of the 4th Quarter at: https:Hportal.floridadisaster.org. The responses collected in this task are the basis for the Shelter Retrofit Report as required by 252.38 F.S. Each county's current Shelter Inventory Spreadsheet shall be available on SharePoint for reference. A. Hurricane shelter deficit reduction progress information. 1. Submit a list of newly constructed "as -is", retrofit and or Enhanced Hurricane Protection Areas (EHPA) facilities. If none, enter "none". 2. Submit any corrections needed on the Shelter Inventory Spreadsheet. If none, enter "no corrections needed, the information is correct". B. Current or newly completed hurricane shelter retrofit projects. 1. List all hurricane shelter retrofit projects completed in the previous fiscal year regardless of funding source(s). If none, enter "none". 2. List potential hurricane shelter retrofit projects. Listing projects is the first step for grant eligibility. If none, enter "none". C. Update Special Needs Shelters' (SpNS) power systems. 1. Respond yes or no to this statement on the SharePoint portal: All designated SpNS have a standby power system or capability with adequate capacity to support life -safety systems, essential lighting and outlet receptacles, air-conditioning, and necessary medical equipment. 2. If no, upload a strategy so that all designated SpNS shall have a standby power capability with adequate capacity to support life -safety systems, essential lighting and outlet receptacles, air-conditioning, and necessary medical equipment. For those designated SpNS facilities without a permanently equipped standby electric generating capacity, a locally sourced temporary electric generator with adequate capacity to support the standby power system requirements shall be provided. D. Update SpNS client space capacity. 1. Respond yes or no to this statement on the SharePoint portal: The county has designated sufficient SpNS client spaces to meet the anticipated five-year demands as determined by the 2018 Statewide Emergency Shelter Plan (published January 31, 2018). 2. If no, upload a strategy to achieve sufficient SpNS client spaces to meet the anticipated five- year demands as determined by the 2018 Statewide Emergency Shelter Plan (January 31, 2018). E. Upload a brief report on results of the year's coordination with school boards, community colleges and universities (as applicable). The most recent published Statewide Emergency Shelter Plan provides guidance for implementation of the criteria. The Report to the Division shall discuss, at an executive level, the results of the meeting(s) including: 1. Status of EHPA or new construction projects from previous reports to the Division 2. List of planned facilities/buildings (e.g., initial name/title of the project (such as, High School AAA), location and estimate of shelter space floor area or spaces) that the educational agency shall design and/or build in the coming two (2) years; and five (5) years. 3. List of facilities/buildings that shall be designed and constructed as EHPA, include (if available) anticipated hurricane shelter space capacity. 4. List of facilities/buildings for which an exemption from EHPA shall be requested, and anticipated statute or code -based cause(s) for such exemption(s). 5. List of facilities/buildings where future retrofitting may be practical to assist in creating shelter space. 6. Upload a copy of the participant sign -in sheet with agency affiliation shown, and a copy of any meeting minutes (or similar documentation). 41 110 ATTACHMENT G Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion Subcontractor Covered Transactions (1) The prospective subcontractor of the Sub -Recipient, , certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Sub -Recipient's subcontractor is unable to certify to the above statement, the prospective subcontractor shall attach an explanation to this form. SUBCONTRACTOR: By: Signature Name and Title Street Address City, State, Zip Date Sub -Recipient's Name FDEM Contract Number Project Number 42 111 ATTACHMENT H JUSTIFICATION OF ADVANCE PAYMENT RECIPIENT: INDIAN RIVER COUNTY If you are requesting an advance, indicate same by checking the box below. [ ] ADVANCE REQUESTED Advance payment of $ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay staff, award benefits to clients, duplicate forms and purchase start-up supplies and equipment. We would not be able to operate the program without this advance. If you are requesting an advance, complete the following chart and line item justification below. ESTIMATED EXPENSES BUDGET CATEGORY/LINE ITEMS 20_-20_ Anticipated Expenditures for First Three Months of (list applicable line items) Contract For example ADMINISTRATIVE COSTS (Include Secondary Administration.) For example PROGRAM EXPENSES TOTAL EXPENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the contract term. Support documentation should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract term shall be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30) days of receipt, along with any interest earned on the advance) 43 112 • INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., Public Works Director FROM: Keith McCully, P.E., Stormwater Engineer AW SUBJECT: Recommendation of Award of Contract for Replacement of Conveyor Systems at the PC Main Screening System (Bid No. 2018055) DATE: May 15, 2018 DESCRIPTION AND CONDITIONS PC Main Screening System has two conveyor systems that transport debris collected by self-cleaning trash rakes to a collection pad. The conveyors are approximately ten years old and have begun to fail with increasing frequency. If a catastrophic failure occurs with Conveyor System No. 1, the facility will be rendered useless. Complete failure of Conveyor System No. 2 is less critical, but would produce significant operational difficulties. Therefore, bids to replace both conveyor systems were advertised on April 1, 2018 and bids were received on May 3, 2018. Two potential bidders visited the site and only a single bid (from Costello Brothers Marine Construction, Inc.) was received. The Costello Brothers Marine Construction, Inc. (Costello) bid amount was $671,186.60. The bid contained what staff believed to be unusually high removal and disposal costs for the two existing conveyor systems. Purchasing Division contacted Costello to request clarification on the two line items for removal and disposal. Costello noted it made a mistake in the bid, wherein the amount to remove and dispose both existing conveyor systems was inserted in the bid line item for each system, rather than one-half the amount in each line item. On May 14, 2018, Costello submitted a corrected bid form, an explanation of the error, and a summary of the removal/disposal breakdown. The new bid amount is $586,236.60 which staff believes is reasonable. FUNDING Funding is budgeted and available from Account No. 31524338-066510-16001 (Optional Sales Tax Funds/Public Works/PC Main Relief Canal Upgrade). RECOMMENDATION Staff recommends the Board accept Costello's modification to its bid and award to the lowest responsive and responsible bidder, Costello Brothers Marine Construction, Inc., for $586,236.60. Staff further recommends the Board authorize the Chairman to execute the agreement upon review and approval of both the agreement and required public construction bond by the County Attorney as to form and legal sufficiency, and the receipt and approval of required insurance by the Risk Manager. 113 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@C0015993\@BCL@C0015993.doc Recommendation of Award of Contract for Replacement of Conveyor Systems at the PC Main Screening System (Bid No. 2018055) BCC Meeting — 6/5/2018 May 15, 2018 ATTACHMENTS None DISTRIBUTION Jennifer Hyde, Purchasing Division Michael Smykowski, Budget Division William K. DeBraal, Deputy County Attorney APPROVED .AGENDA ITEM FOR JUNE 5, 2018 114 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@C0015993\@BCL@C0015993.doc fr • INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., Public Works Director FROM: W. Keith McCully, P.E., Stormwater Engineer SUBJECT: Approval of Six -Month Extension to SJRWMD Cost -Share Grant for Osprey Acres Floway and Nature Preserve DATE: May 29, 2018 DESCRIPTION AND CONDITIONS On August 29, 2016, the County and St. Johns River Water Management District (SJRWMD) entered into a $1,200,250 Cost -Share Grant Agreement for Osprey Acres Floway and Nature Preserve construction (Contract #28730). Construction progress has fallen behind schedule and it is necessary to extend the Agreement for six months. SJRWMD agrees with the extension and has prepared attached Amendment #1 to the Agreement. Neither the grant amount nor any other grant terms are affected by the Amendment. The current grant deadline is June 30, 2018 and the Amendment extends the deadline to December 27, 2018. Based on the most recent construction completion schedule presented by West Construction, Inc. (dated May 9, 2018), the current completion date is October 3, 2018. FUNDING The construction contract is $7,436,921.35. An FDEP grant and the aforementioned SJRWMD grant will fund up to $3,634,536, or 48.9 percent of the project cost. The remainder of the project is funded and budgeted in Optional Sales Tax/Public Works / Osprey Acres Stormwater Park. Account No. 31524338- 066510-16022. RECOMMENDATION Staff recommends that the County Commission approve the attached Amendment #1tothe SJRWMD Cost - Share Agreement and authorize the Chairman to execute it on behalf of the County. ATTACHMENTS Amendment #1 to Cost -Share Agreement with SJRWMD (Contract #28730) DISTRIBUTION William K. DeBraal, Deputy County Attorney Michael Smykowski, Budget Division APPROVED AGENDA ITEM FOR JUNE 5, 2018 115 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@E0054D7A\@BCL@E0054D7A.doc Contract #28730 Amendment #I AMENDMENT 1 TO THE COST SHARE AGREEMENT BETWEEN THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT AND INDIAN RIVER COUNTY FOR OSPREY ACRES STORMWATER PARK PROJECT THIS AMENDMENT is entered into by and between the GOVERNING BOARD of the ST. JOHNS RIVER WATER MANAGEMENT DISTRICT (the "District"), whose mailing address is 4049 Reid Street, Palatka, Florida 32177-2571, and INDIAN RIVER COUNTY ("Recipient") whose address is 180127' Street, Building A, Vero Beach, Florida 32960-3388, and is effective on the date the last party has executed same. PREMISES: The parties entered into Agreement No. 28730 on August 29, 2016 to provide funding for the Recipient's Osprey Acres Stormwater Park project ("Agreement"). The parties desire to amend the Agreement. NOW, THEREFORE, in consideration of the above premises, which are hereby made a part of this amendment, the mutual covenants contained herein, and other good and valuable consideration, the parties hereby agree to amend the Agreement as follows: 1. Paragraph 1(a) TERM; WITHDRAWAL OF OFFER: delete this paragraph and replace it with the following paragraph: (a) The term of this Agreement is from August 29, 2016 ('Effective Date") through December 27, 2018 ("Completion Date"). Recipient shall not commence the Project until any required submittals are received and approved. Time is of the essence for every aspect of this Agreement, including any time extensions. Any request for an extension of time beyond the Completion Date must be made in writing before September 27, 2018. For projects whose District contribution exceeds $100,000, timely requests to extend the Completion Date more than six months beyond the original Completion date, June 30, 2018, may only be approved by the District's Governing Board. Notwithstanding specific mention that certain provisions survive termination or expiration of this Agreement, all provisions of this Agreement that by their nature extend beyond the Completion Date, for example, delivery of a final report, will remain in full force and effect after the Completion Date as necessary to affect performance. 2. All other terms and conditions of the Agfeement, including any subsequent amendments, are hereby ratified and continue in full force and effect. IN WITNESS WHEREOF, the parties hereto have duly executed this amendment on the date set forth below. ST. JOHNS RIVER WATER INDIAN RIVER COUNTY MANAGEMENT DISTRICT By: By: Dale R. Jenkins, PG, Bureau Chief Bureau of Project Management (or Designee) Typed Name and Title Date: Date: Attest: 116 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: May 22, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: John M. Boyer, P.E., Utilities Engineer Subject: Forest Park Water Main Extension: Approval of Change Order and Final Pay for Blue Goose Construction Work Authorization No. 2017-008 DESCRIPTIONS AND CONDITIONS: During the October 3, 2017, meeting, the Board of County Commissioners (BCC) approved Work Authorization (WA) 2017-008 for Blue Goose Construction (Contractor) to extend a water main into the Forest Park community. The project is complete, and the Contractor has submitted a change order and final pay request. ANALYSIS: During construction certain line items were either increased or added to the project, and other line items were either reduced or deleted from the project. The net result is a reduction in both labor and material costs. Project costs are summarized in the table below: Change Order#1(attached) reduces the Labor Expense to the amount shown above. The amount due the contractor for the final pay request (see attached) is $5,169.41, which includes contractor -purchased material. 117 Original Approval Additions or (Deductions) Final Cost 1— Labor Expense: $ 74,920.78 $(14,532.38) $ 60,388.40 2 — IRC Direct Purchase Materials: $ 20,026.60 $(10,064.51) $ 9,962.09 3 — Contractor Purchased Materials: - - $ 3,827.06 $3,827.06 4—Miscellaneous Expenses including Survey $ 7,650.00 $ 4,914.88 $ 12,564.88 Totals: $102,597.38 $(15,854.95) $ 86,742.43 Change Order#1(attached) reduces the Labor Expense to the amount shown above. The amount due the contractor for the final pay request (see attached) is $5,169.41, which includes contractor -purchased material. 117 FUNDING: Funding for this project is derived from the capital budget in the operating fund. The operating fund budget is derived from water and sewer sales. ACCOUNT NAME ACCOUNT NUMBER AMOUNT Forest Park 6" Water Main Extension 471-169000-17538 $ 86,742.43 RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Change Order #1 to Work Authorization No. 2017-008 to reduce the labor amount to $60,388.40, and to authorize final payment to Blue Goose.Construction including contractor -purchased materials in the amount of $5,169.41. ATTACHMENT(s): 1. Change Order #1 2. Blue Goose Construction Final Pay Request C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@20147495\@BCL@2C147495.docx 118 SECTION 00942 - Change Order Form No. 1 DATE OF ISSUANCE: May 10, 2018 EFFECTIVE DATE: May 10, 2018 OWNER: Indian River County CONTRACTOR Blue Goose Construction. Project: Forest Park Water Main Ext. OWNER'S Bid No. WA 2017-008 You are directed to make the following changes in the Contract Documents: Description: Add/Deduct line items/quantities from contract. Reason for Change Order: Final Pay Application: Adjust contract amount to reflect actual constructed material and quantities, and delete contingency. Attachments: See itemized schedule CHANGE IN CONTRACT PRICE: Time Description Amount Original Contract Price $74,920.78 Net Increase (Decrease), $0.00 from previous Change Orders No. : (days) Contract Price prior to this $74,920.78 Change Order: Net increase (decrease) of ($14,532.38) this Change Order: (days or dates) Contract Price with all $60,388.40 approved Change Orders: ACCEPTED: - By: CONTRAC R (Signature) Date: I S /al/ CHANGE IN CONTRACT TIMES Description Time Original Contract Time: (days or dates) Substantial Completion: Final Completion: Net change from previous Change Orders No.: (days) Substantial Completion: Final Completion: Contract Time prior to this Change Order: (days or dates) Substantial Completion: Final Completion: Net increase (decrease) this Change Order: (days or dates) Substantial Completion: Final Completion: Contract Time with all approved Change Orders: (days or dates) Substantial Completion: Final Completion: RECOMMENDED: EN 3INEER (Sicinat ) Date: 5-11 APPROVED: - By: OWNER (Signature Date: C:\Usewltgorman\AppData\Local\Microsoft\Windows\INetCachelContent.OuNookN7DX40179\CO-1 WA2017-008.docx CO -1 WA2017-008 119 00942-1 APPLICATION FOR PAYMENT NO.2 - FINAL To: Indian River County Utilities From: Blue Goose Growers, LLC (CONTRACTOR) Contract: 1290 PO #: Project: Forest Park 6" WM Extension For Work completed through the date of 04/17/18 1 Original Contract Price: 2 Net change by Change Orders and Written Amendments (+ or 3 Current Contract Price (1 plus 2) Contractor Purchased Material 4 Total completed and stored to date: 5 Retainage (per Agreement) of completed work of stored material $ - Total Retainage: 6 Total complete and stored to date less retainage (4 minus 5) 7 Less previous Application for Payments 8 DUE THIS APPLICATION (6 MINUS 7) Accompanying Documentation: 74;920,78 y 60,388.40 3,827.06 64,215.46 64,215.46 59,046.05 $ 5,169.41 CONTRACTOR'S Certification: The undersigned CONTRACTOR certifies that (1) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied on account to discharge CONTRACTOR's legitimate obligations incurred in connection with Work covered by prior Applications for Payment numbered 1 through 1 inclusive; (2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to -OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered bjra Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective. Dated: .511041r Blue Goose Growers, LLC CONTRACTOR By: Greg Hampton, bontroll State of Florida County of St Lucie Subscribe and sworn to befo me this Lo day of N ,( ` - (�-� 2018 v� (0Lh� Notary Public:;:y, TERESAGORMAN =+� = MY COMMISSION I FF 945828 My Commission expires: '' EXPIRES: December 22, 2019 �� _•-� o* Bonded 7hm Notary PublIC Underwriters Payment of the above AMOUNT DUE THIS APPLICATION is recommended. Dated: _61Y4 NGI !E 120 Indian River County Utilities Forest Park 6" Water Main Extension Pay Application 2 - 04/17/18 ITEM NO Ole CONTRACT QUANTITIES ITEM DESCRIPTION Instal 6" PVC Water Main 695.00 UNIT UNIT PRICE TOTAL AMOUNT LF 56.00 $4,170,00 1 PREVIOUS PERIOD QUANTITY VALUE INSTALLED 695.00 $070.00 THIS PERIOD QUANTITY VALUE INSTALLED SO.00 TOTAL TO DATE QUANTITY VALUE INSTALLED 695.00 S4.170.00 . 216.1290 PERCENT %COMPLETE COMPLETE 100.00% 100.00% 07b Install 6" HDPE Horizontal Directional Drill (SDR -11) including fusion adaptors 530.00 LF $38,85 $20,590.50 530.00 S20 590.50 50.00 530.00 S20 590 50 100.00% 100.00°/6 16a Install 6x6" Wet Tap with 6" Gate Valve 100 Ea S900.00 5900.00 1.00 S900.00 50.00 1.00 $900.00 100.00% 100.00% 16a lInStall 4x4" Wet Top with 4" Gate Valve 1.00 Ea a 5900.00 5900.00 1.00 $900.00 $0.00 1.00 S9DO.00 1 100.00% 100.00% 9 Install MJ Fittings 0.75 ton $4 ,100.00 $3,075.00 0.75 S3.075.00 SO.00 0.75 $3,075,D0 100.00% 100.00% 23 Test Holes / Potholes 35.00 FA 5250.00 S8,750.00 35.00 S8,750.00 $0.00 35.00 $8,750.00 100.00% 100.00% 28 Install Temporary Jumper 100 EA S50000 $500.00 1.00 S500.00 5000 1.00 5500.00 100.00% 10000% 29b Fill, Pressure Test Chlorinate & Flush WM 1280.00 Lf- 51.50 $1920.00 1280.00 3792000 3D.00 1280.00 5192000 100.00% 100.00% 30b Install 8 Remove Sample Point 300 EA 5275.00 5825.00 3.00 5825.00 S0.00 3.00 5825.00 100.00% 100.00% 30c Take & Test Bacteriological Sample 600 FA 5150.00 $900.00 000 $D.OD 50.00 0.00 $0.00 0.00% 000% 65 Saw Cut Remove and Dispose of Asphalt 50.00 Ton S30.00 S1,500,00 D.00 50.00 8.25 3247.50 8.25 $247.50 16.50% 16.50% 67a Install Asphalt Cement Pavement Replacement over full trench width including Base and Sub -Grade Comacted 50.00 Ton $45.00 $2,250.00 0.00 $0.00 8.25 $371.25 8.25 $371.25 16.50% 16.50 82 Clear and Grub 1600.00 55,00 $8,000.00 1600.00 S8,000.00 S0,00 1600.00 $8 ,000.00 100,00% 100.00% 84 Load and Haul Debris 10 Landfill 20.00 525.00 S50D.00 20.00 5500.00 SO.00 .2000 $500.00 100.00% 100.00% 86a Lawn Restoration (Topsoil & Sod) Includes Watering - 150.00 52.25 $337.50 150.00 5337.50 $0.00 150.00 5337.50 100.00% 100.00% 86b Lawn Restoration (Seed and Mulch) Includes Wateri 1600.00 FEA 50.50 800.00 16000D 5800.00 $000 160000 580000 10000% 100.00% 88a Well Point Dewatedng Set Up, Tier Depth up to 25, (Minimum 30' 30'Work ArealI 1.00 3600.00 3500.00 0.00 $D.00 50.00 0.00 SO.00 0.00% 0.00% 88b Well Point Dewatering, Additional Points Needed for Larger Area or Linear 100.00 2500 $2.600.0D "000 $0.00 50.00 0.00 50.00 0.001/6 0.00% 91 Mobilization, Demobilization, MOT (based on 10% Labor Cost): 1.00 LS $6191.80 56191.80 100 S6191,80 50.00 1.00 $819180 10000% 100.00% Contingency 1.00 LS SB 810.98 0.00 $0.00 50.00 0.00 $0.00 0.00% 0.00% Original Contract Price _S6,810.98 :•i'S7A920.78 $57459.80 -$618.75 55607&65 DELETED WORK 30C Take & Test Bacteriological Sample -6.00 EA 5150.00 4900.00 $0.00 0.00 $0.00 0.00% 0.00% 65 Saw Cul Remove and Dispose of Asphalt -41.75 Ton $30.00 -Sl 252.50 0.00 S0.00 $0,00 0,00 SO.00 0.00% 000% 67a Install Asphalt Cement Pavement Replacement over full trench width including Base and Sub -Grade Compacted -41.75 Ton 545.00 -$1,878.75 0.00 $0,00 $0.00 0.00 $0.00 0.00% 0,D0% 88a Well Point Dewatering Set Up, Tier Depth up to 25', 0'X 30'Worx Areal$3,500.00 -1.00 LS -S3 500.00 S 00 0.00 $0.00 0.00% 0,00% 88b Well Point Dewatering, Additional Points Needed for Larger Area or Linear Work -100.00 EA $25.00 -S2.500.00 $0.00 0.00 $0.00 0.00% 0.00% Contia -1.00 LS $6 ,810.98 -S6,810.98 0.00 50.00 $0.00 0.00 50.00 0.00% 0.00% ADDITIONAL WORK 86A Lawn Restoration (Topsoil & Sod) Includes Watering 87ZOD SY • $2.25 $1,962.00 705.00 $1,586.25 167.00 S375,75 872.00 $1,962.00 700.00% 100.00% 79C Removal of Concrete 12.84 SY 570.00 $128.40 $0.00 12.84 512840 12.84 $128.40 100.00% 700.00°/6 80 Install Concrete sidewalk 115.50 SY 5190 $21945 50.00 115.50 5219,45 115.50 5219.45 100.00% 100.00% 4.".,414'532.38•,:r $1586.25: S723.60,- •52309.96-•:. Material - Concrete 1.00 LS 5656.23 $656,23 $0.00 $000 0.00 $0.00 0.00% 0.00% Material Asphalt 1.00 LS $623.83 5623.83 $0,00 SO 00 0.0050.00 0.00% 0.00% Material Sod 1.00 LS $2.568.00 $2,547.00 50.00 $0.00 0.00 50.00 0.00% 0.00% $3,827.06' •v Y;60388AOY ' 1569,046.061�.';•560,38BA0e „mourn t ompleteo to uam 1 a ou..kao.gv I Contractor purchased material S 3,627.06 Total Completed & Stored Less Retainage 564,215.46 Less Previous Payment $ 59,046.05 Amount Due Contractor r $ 5.169.411 K I-Projectslt- Projects Awerded11NO0W RIVER UTILITIES LABOR CONTRACT1B01inp11290 Fares/ Perk712901RCU Forest Park -Pay application 2 FINAL 2017.04.17 1 of 2 121 NAIL FARMS, INC. Invoice 28983 PO BOX 360054 MELBOURNE, FL 32936 6 thesodfather@adl.com APPROVED ® 12,0' By Bryan Crain at 7.45 am, Nov 29, 2097 BILLTO Blue Goose Growers F • Old ,9�,�y��PLEaS=PAS $2;24Tf70`_ 11/15/2017 Fort Pierce, FL 34946 JOB DESCRIPTION FbresrPark;tUeco ACTNITY QTY RATE AMOUNT Bahia Pallet 6960 9 100.00 900.00T Floratam Pallet 6961 8 150.00 1,200.00T Thank you for your business! SUBTOTAL 2,100.00 TAX (79%) 147.00 TOTAL 2,247.00 216202.6315 A2161290 H 6960.- $963.00 216202.6315 A2161290 H 6961 - $1,284.00 TOTAL DUE $2,247.00 THANK Y '4,4 122 NAIL FARMS, INC. Invoice 26992 PO BOX 360054 MELBOURNE, FL 32936 (321)254-6746 APPROVED thesodfather@aol.com By Bryan Crain at 4:16 pm, Nov 20, 2017 BILL TO Blue Goose Growers 1900 Old Dixie Highway DATE Fort Pierce, FL 34946 11/16/2017 JOB DESCRIPTION Vero ACTIVITY OTY RATE AMOUNT Floratam Pallet �.ee"' 1'18A"Tr Bahia Pallet 3 100.00 300.00T . . ........ Thank you for your business! SUBTOTAL ed, TAX (7%) TOTAL 216202.6315 A . 2161250 H 6961- $1926.00 00 i2l6202.6315A216129OH6960-$321.00 TOTAL DUE THANK YOU Z 441 V(b 123 RANGER CONSTRUCTION INDUSTRIES, INC. P.O. Box 15065 West Palm Beach, FL 33416 �KIJM) 793-9400 Plant: FT Pierce 106128 Blue Goose Growers, LLC 1900 Old Dixie Highway Ft. Pierce FL 34946 UB— jOBRA, ATE1-TICKET I 03/02118 0323224 9.5 LEVEL C AINIVOICE ATE- I NUMBER WAGE 03/02/18 1 1371022 1 1 1 1290/6488 'Ric I ti.s--T--PWE I - AMOUNT 7.48 8.25 71.00 585.75�. ------------------ 7.48 8.4. 585.75 Tax 35.15. Surtax s -2.93 Total 623.83 PAYMENT TERMS: Me Upon Receipt �CMCX CEMEX CEMEX Construction Materials Florida, LLC CEMEX One Bay Crete Kennedy Concrete t it('t�l�Il�h11111111r111111[111111111111111111111111111lu Jill INV2INSA000379 BLUE GOOSE CONSTRUCTION PO BOX 14709 FORT PIERCE FL 34979-4709 M For All Inquiries Call: 833.675-7375 Remit To: CEMEX I PO Box 730197 I Dallas, TX 75373-0197 PAGE 10; 1 PO Number 1290 DELIVERY ADDRESS: 400 WOODLAND OR., VERO BEACH, FL, 32961 Ship Dale Delivery Ref 5 Product Code / Description Oty UOM Net Price By UOht MIs Amount Frelght Tx 03MI12018 6078504689 35556193 12D2749EW1RONMENTALCHARGE 1.000 EA S20.00 I PC 1.000 $20.00 $0.00 T ONI2018 SD7M688 35556793 1247818FUELSURCHARGE 1.000 EA $17.50 t PC 1.000 81750 $0.00 T 031012018 80785046118 3566793 15516652500 REG 3.500 Y03 $99.50 1 YD3 3500 534825 SOA T 03/012018 BOTSM4668 35556793 1571252 SERV,PAYLOAO,CHARGEOVER3-8,CUSICYA 1.000 PC $Mon I PC 1.000 $200.00 $0.00 T 031012018 8078504688 3555'5793 15=55SERVCONCRETEHANDUNGFEE PER LOAD 1.000 EA $t0A0 1 EA 1,000 $10.00 $OAO T 031012018 807=4606 35555793 1589831 MONOER 2.630 LB $6.67 1 LB 2.630 51754 $0.00 T PC Subtotal 1 3SOYards OAOTons $613Mmaledal $0.00 Freight $0.0000w $4294Tax 406.23 Total APPROVED 1290/6921 By Bryan Crain at 9:08 am, Mar 26, 2098 .■a■t■�■a■a■.masa■a■.■a■>t■�■a■a■a■a■.a /JWt 216202.6315 A 2161290 H 6921 /1 ■a■aaa■a■aaa■a■ ut■a■a■a■a■a■ ua■a■ai, r 350 Yard I 0,00 Tons 1 $0.00 Freight I 50.00 Other 1 $4294 Tax 1 $656.231mrobo Total nevaeoke UawaeMas twmby rcrwrra eater, ersNUw*=%'" cremspa umr w%svpRstwamir ardeonamm seers ow•amnwissurf omrcor'!tt•Mn(Gculaa rcvom of"awlDeai»$lsickmmmu Invoke rAarumari eveeraaeea WL urea 02OW"roted cawLaremeaes ww mf aero&Iv m" dceAd and fwdwe m%* apeee bPor huew4nee aAth eir AW—WL tR MIMtalaeato WA Nfea:a• 125 INVOICE Date: 03/,01/2018 Invoice No: 9437245034 Terms: Net 151h Payment Due On: 04/15/2018 Territory Manager. -HAGENS, CURTIS Job No: 14554530 Legal Address: 400 WOODLAND DR. Customer Job No. 1290 Account No. 3172586 Account Name: BLUE GOOSE CONSTRUCTION For All Inquiries Call: 833.675-7375 Remit To: CEMEX I PO Box 730197 I Dallas, TX 75373-0197 PAGE 10; 1 PO Number 1290 DELIVERY ADDRESS: 400 WOODLAND OR., VERO BEACH, FL, 32961 Ship Dale Delivery Ref 5 Product Code / Description Oty UOM Net Price By UOht MIs Amount Frelght Tx 03MI12018 6078504689 35556193 12D2749EW1RONMENTALCHARGE 1.000 EA S20.00 I PC 1.000 $20.00 $0.00 T ONI2018 SD7M688 35556793 1247818FUELSURCHARGE 1.000 EA $17.50 t PC 1.000 81750 $0.00 T 031012018 80785046118 3566793 15516652500 REG 3.500 Y03 $99.50 1 YD3 3500 534825 SOA T 03/012018 BOTSM4668 35556793 1571252 SERV,PAYLOAO,CHARGEOVER3-8,CUSICYA 1.000 PC $Mon I PC 1.000 $200.00 $0.00 T 031012018 8078504688 3555'5793 15=55SERVCONCRETEHANDUNGFEE PER LOAD 1.000 EA $t0A0 1 EA 1,000 $10.00 $OAO T 031012018 807=4606 35555793 1589831 MONOER 2.630 LB $6.67 1 LB 2.630 51754 $0.00 T PC Subtotal 1 3SOYards OAOTons $613Mmaledal $0.00 Freight $0.0000w $4294Tax 406.23 Total APPROVED 1290/6921 By Bryan Crain at 9:08 am, Mar 26, 2098 .■a■t■�■a■a■.masa■a■.■a■>t■�■a■a■a■a■.a /JWt 216202.6315 A 2161290 H 6921 /1 ■a■aaa■a■aaa■a■ ut■a■a■a■a■a■ ua■a■ai, r 350 Yard I 0,00 Tons 1 $0.00 Freight I 50.00 Other 1 $4294 Tax 1 $656.231mrobo Total nevaeoke UawaeMas twmby rcrwrra eater, ersNUw*=%'" cremspa umr w%svpRstwamir ardeonamm seers ow•amnwissurf omrcor'!tt•Mn(Gculaa rcvom of"awlDeai»$lsickmmmu Invoke rAarumari eveeraaeea WL urea 02OW"roted cawLaremeaes ww mf aero&Iv m" dceAd and fwdwe m%* apeee bPor huew4nee aAth eir AW—WL tR MIMtalaeato WA Nfea:a• 125 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: May 30, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: John M. Boyer, P.E., Utilities Engineer Subject: 128th Court Water Main Extension: Approval of Change Order and Final Payment of Blue Goose Construction Work Authorization No. 2018-001 DESCRIPTION AND CONDITIONS: County residents approached the Indian River County Department of Utilities Services (IRCDUS) and requested that the County water system be extended to serve their properties. These residents entered into a "complex connection" agreement with IRCDUS and paid a deposit for the design and construction of the water main extension. The resident's cost was based on the construction of a 4" water main, which would be the minimum pipe size for this application. However, staff also considered the provision of fire protection and phase 2 of the future North County Septic to Sewer project, which will include the construction of 6" water main in the subject neighborhood. Staff therefore decided to construct a 6" water main. Thus, during the January 23, 2018, meeting, the Board of County Commissioners (BCC) approved Work Authorization (WA) 2018-001 for Blue Goose Construction (Contractor) to construct water mains along 128th Court, 82nd Court, and 83rd Avenue in Roseland. The project is complete, and the Contractor has submitted a final pay request. ANALYSIS: During construction, alternate materials were used for certain line items, and quantities reduced for other certain line items. The contingency amount has also been deducted for the final pay request. The changes are described in Change Order No. 1. 126 128t1 Court Water Main Extension Blue Goose WA #2018-001 Project costs are summarized in the table below. The amount due the contractor for this first and final pay request is $34,604.70, which includes labor and contractor -purchased materials. See attached application for payment. Since the construction cost was less than expected, the resident's contribution was reduced as described in the complex connection agreement. The final costs are summarized as follows: Final Cost of 6" Main: $57,826.73 Residents' Contribution: $31,520.97 County's Cost: $26,305.76 FUNDING: Funding for this project is derived from the capital funds. Capital fund revenues are generated from impact fees and line extension fees. Growth has contributed to the need for the expansion, and the growth will benefit from said expansion. ACCOUNT NAME Original Additions or Final Cost 472-169000-18504 Approval Deletions 1— Labor Expense: $ 35,634.06 $(4,988.36) $ 30,645.70 2 — IRC Direct - Purchased Materials and Miscellaneous $ 24,643.79 $ (7,628.50) $17,015.29 Fees: 3 - Permits & Services $5,690.00 $516.74 $ 6,206.74 3- Contractor Purchased - $3,959.00 $ 3,959.00 Materials Totals: $ 65,967.85 $(8,141.12) $ 57,826.73 The amount due the contractor for this first and final pay request is $34,604.70, which includes labor and contractor -purchased materials. See attached application for payment. Since the construction cost was less than expected, the resident's contribution was reduced as described in the complex connection agreement. The final costs are summarized as follows: Final Cost of 6" Main: $57,826.73 Residents' Contribution: $31,520.97 County's Cost: $26,305.76 FUNDING: Funding for this project is derived from the capital funds. Capital fund revenues are generated from impact fees and line extension fees. Growth has contributed to the need for the expansion, and the growth will benefit from said expansion. ACCOUNT NAME ACCOUNT NUMBER AMOUNT 128th Court Water Main 472-169000-18504 $57,826.73 RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Change Order #1 to reduce Work Authorization No. 2018-001 and authorize final payment to Blue Goose Construction in the amount of $34,604.70. ATTACHMENT(s): 1. Change Order#1 2. Final Application for Payment C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@EO18DF32\@BCL@EO18DF32.docx 127 SECTION 00942 - Change Order Form No. 1 DATE OF ISSUANCE: May 10, 2018 EFFECTIVE DATE: May 10, 2018 OWNER: Indian River County CONTRACTOR Blue Goose Construction. Project: 1281' Court 82nd Courtand 83rd Avenue Water Main Ext. OWNER'S Bid No. WA 2018-001 You are directed to make the following changes in the Contract Documents: Description: Deduct line items/quantities from contract. Reason for Change Order: Reduce contract amount to reflect actual constructed material and quantities. Attachments: See itemized schedule CHANGE IN CONTRACT PRICE: Descri tion Amount Original Contract Price $35,634.06 Net Increase (Decrease) $0.00 from previous Change Net change from previous Change Orders No. : Orders No.: Contract Price prior to this $35,634.06 Change Order: Final Completion: Net increase (decrease) of ($4,988.36) this Change Order: Order: Contract Price with all $30,645.70 approved Change Orders: Final Completion: ACCEPTED: - By: CONTRACTOR (Signature) Date: S 1 o1/ t CHANGE IN CONTRACT TIMES Description Time. Original Contract Time: (days or dates) Substantial Completion: Final Completion: Net change from previous Change Orders No.: (days) Substantial Completion: Final Completion: Contract Time prior to this Change Order: (days or dates) Substantial Completion: Final Completion: Net increase (decrease) this Change Order: (days or dates) Substantial Completion: Final Completion: Contract Time with all approved Change Orders: (days or dates) Substantial Completion: Final Completion: RECOMMENDED: - By: EP46INEER (Signa e) Date: Z/�Awd APPROVED: By: OWNER (Signature) Date: C:1Users\tgortnanlAppData\Local\Mcrosoft\Windows\INetCachelContent.Outlook\TDX401T91C0-1 WA2018.001.docx CO -1 WA2018-001 128 00942-1 APPLICATION FOR PAYMENT NO.1 FINAL To: Indian River County Utilities From: Blue Goose Construction, LLC (CONTRACTOR) Contract: WA No. 2018-001 PO #: 34,604.70 Project: 1319 - 128th Ct Water Main Extension For Work completed through the date of April 2018 1 Original Contract Price: $ 35,634.06 2 Net change by Change Orders and Written Amendments (+ or -): (4,988.36) Contractor Purchased Material 3,959.00 3 Current Contract Price (1 plus 2) 34,604.70 4 Total completed and stored to date: 34,604.15 5 Retainage (per Agreement) 30,645.70 of completed work of stored material $ - Total Retainage: - 6 Total complete and stored to date less retainage (4 minus 5) 34,604.70 7 Less previous Application for Payments - 8 DUE THIS APPLICATION (6 MINUS 7) $ 34,604.70 Accompanying Documentation: CONTRACTOR'S Certification: The undersigned CONTRACTOR certifies that (1) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied on account to discharge CONTRACTORS legitimate obligations incurred in connection with Work covered by prior Applications for Payment numbered 1 through 1 inclusive; (2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective. Dated: S 10 Id' -State of -�-- lo r i d,a- Blue Goose Construction LLC CONTRACTOR By. Greg Hampton, Contr er County of S+- Lu(,;e Su scribes( and swor to before me this I Cr4-b day of J "f Gl.tA 2017 Muriiz Notary Public cQ NOTARY PUBLIC My Commission expires: o oSTATE OF FLORIDA ip a�Expires 4/23/2022 Payment of the above AMOUNT DUE THIS APPLICATION is recommended. Dated: ENGI E R By- A) Al. 129 Prepared by the engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of Am=erica and the Construction Specification Institute. Indian River County Utilities 128th Ct Water Main Extension Pay Application 1 - Final ITEM NO ITEM DESCRIPTION CONTRACT QUANTITIES UNIT UNIT PRICE TOTAL AMOUNT PREVIOUS PERIOD THIS PERIOD QUANTITY VALUE QUANTITY VALUE INSTALLED INSTALLED TOTAL TO DATE QUANTITY VALUE INSTALLED PERCENT COMPLETE 216.1319 %COMPLETE 01c Install 6" PVC Water Main 1064.00 LF $6.00 $6,384.00 $0.00 1064.00 $6,384.00 1064.00 $6,384.00 100.00% 100.00% 02c install 6" DIP Water Main 144.00 LF $9.00 $1,296.00 $0.00 0.00 $0.00 0.00 $0.00 0.00% 0.00% 9 Install MJ Fittings 1 1.00 tan $4,100.00 $4,100.00 $0.00 0.25 $1,026.00 0.25 $1,025-00 25.00% 25.00% 16b Install Stainless Steel Wet Tap assembly w/gate 1.00 EA $1400.00 $1,400.00 0.00 1.00 $1,400.00 1.00 $1400.00 100.00% 100.00% 18g Install water service -single long with 3/4x5/8 meter & box - more than 50 It 6.00 EA $425.00 $2,550.00 $0.00 6.00 $2,550.00 6.00 $2.550.00 100.00% 100.00% 18j Install water service -double long with 3/4x5/8 meter & 2.00 EA $425.00 $850.00 $0.00 2.00 $850.00 2.00 $850.00 100.00% 100.00% 181 Install 2" PVC Service Casing 1.00 EA $400.00 $400.00 $0.00 1.00 $400.00 1.00 $400.00 100.00% 100.00% 18m Install 3" PVC Service Casing i 2.00 EA $600.00 $1,200.00 $0.00 0.00 $0.00 0.00 $0.00 0.00% 0.00% 19b Install 6" NRS Resilient Seated Gate Valve or lButterflvValve 4.00 EA $125.00 $500.00 $0.00 4.00 $500.00 4.00 $500.00 100.00% 100.00% 20b Install new fire hydrant assembly w/6" tapping valve & sleave 1.00 EA $2,000.00 $2,000.00 $0.00 1.00 $2,000.00 1.00 $2,000.00 100.00% 100.00% 23 Test Holes / Potholes 10.00 EA $250.00 $2,500.00 $0.00 10.00 $2,500.00 10.00 $2,500.00 100.00% 100.00% 25 Install 2" blow off 1.00 EA $400.00 $400.00 $0.00 1.00 $400.00 1.00 $400.00 100.00% 100.00% 28 Install Temporary Jumper 1.00 EA 500.00 $500.00 $0.00 1.00 $500.00 1.00 $500.00 100.00% 100.00% 29b Fill, Pressure Test, Chlorinate, & Flush WM 1208.00 LF 1.50 $1.812.00 $0.00 1208.00 1 $1.812.00 1208.00 $1.812.00 1 100.00% 100.00% 30b Install & Remove Sample Point 4.00 EA $275.00 $1,100.00 $0.00 4.00 $1,100.00 4.00 $1.100.00 100.00% 100.00% 30c Take &Test Bactedaloctical Sample 8.00 EA $150.00 $1,200.00 $0.00 0.00 $0.00 0.00 0.00 0.00% 0.00% 86a Lawn Restoration (Topsoil & Sod) Includes Watering 1182.22 SY $2.25 $2,660.00 $0.00 1182.22 $2,660.00 1182.22 $2,660.00 100.00% 100.00% 91 Mobilization, Demobilization, MOT (based on 10% Labor Cost)% 1.00 LS $3,085.20 $3,085.20 0.00 1.00 $3,085.20 1.00 $3,085.20 100.00% 100.00% Contingency, 1.00 LS $1.696.86 $1696.86 $0.00 0.00 $0.00 0.00 0:00 0.00% 0.00% Ori anal Contract Price $36,634.06 Additional Items 01c Install 6"PVC Water Main 144.00 LF $6.00 $864.00 144.00 $864.00 144.00 $864.00 100.00% 18g Install water service -single long with 3/4x5/8 meter & 1.00 EA $425.00 $425.00 $0.00 1.00 $425.00 1.00 $425.00 100.00% 100.00% 181 install 2" PVC Service Casing 2.00 EA $400.00 $800.00 2.00 $800.00 2.00 $800.00 100.00% 86a I Lawn Restoration (Topsoil & Sod Includes Watering 618.00 1 SY $2.25 $1,390.50 0.00 618.00 $1.390.50 618.00 $1.390.50 100.00% 100.00% $3,479.50 Work Deleted 02c Install 6"DIP Water Main -144.00 LF $9.00 -$1.296.00 $0.00 $0.00 0.00 $0.00 0.00% 0.00% 9 Install MJ Fittings -0.75 ton $4,100.00 -$3,075.00 $0.00 $0.00 0.00 $0.00 0.00% 0.00% 18m Install 3' PVC Service Casing -2.00 EA 600.00 -$1.200.00 $0.00 $0.00 0.00 $0.00 0.00% 0.00% 30c Take & Test Bacteria! ical Sample -8.00 E $150.00 -$1.200.00 $U.uU $0.00 0.00 $0.00 0.00% 0.00% Contin en -1.00 LS $1,696.86 •$1,696.86 $0.00 0.00 0.00 0.00 0.00% 0.00% $8,467.86 $30,645.70 1,$30,646.70 1 $30,645.70 Contractor Purchased Material i 1 $3,959.00 1 $3,959.00 $3.4,60.4.70 $34,604.70 Amount Completed to Date $30,645.70 Contractor Purchased material $ 3,959.00 Total Contract Amount $ 34,604.70 Retainage @ 0% $ Total Completed & Stored Less Retainage $ 34,604.70 Less Previous Payment $ Amount Due Contractor $ 34,604.70 K:\1-Projects\1- Projects AvardedUNDIAN RIVER UTILITIES LABOR CONTRAC7\BiEN\1319128th Ct Water Main Extenslon\1319- Pay application 1 With Letter changed toff 130 SOV NAIL FARMS, INC. 4430 Nail Farm Rd. MELBOURNE, FL 32934 (321)254-6746 thaondhathor@ooicom BILLTO Blue Goose Growers 1900 Old Dixie Highway DATE Fort Pierce, FL 34946 0311612018 JOB DESCRIPTION 83rd St. ACnvnr cmY RATE AmoumT Bahia Pallet 32 100.0D 8.200.ODT Thank you for your buoin000| SUBTOTAL 3.200.00 TAX(7%) 224.00 TOTAL 3.424.00 TOTAL DUE $3,424.00 THANK YOU. °°°°°Ph»ase make note mfour new mailing addnaSs'°°°°° 131 NAIL FARMS, INC. Invoice 27450 4430 Nail Farm Rd. MELBOURNE, FL 32934 (321)254-6746 thesodfather@aol.com BILLTO Blue Goose Growers DATE 1900 Old Dixie Highway Fort Pierce, FL 34946 04/02/2618 JOB DESCRIPTION Sebastian ACTIVITY OTY RATE AMOUNT Floratam 2 150.00 300.007 Pallet Bahia Pallet 2 100.00 200.00T Thank you for your business! SUBTOTAL 500.00 TAX (7-/.) 35.00 TOTAL 535.00 TOTAL DUE $535-00 THANK YOU. *****Please make note of our new mailing address.***** 132 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES P Date: May 15, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: John M. Boyer, P.E., Utilities Engineer Subject: Pelican Pointe Water Service Replacement: Approval of Change Order and Final Pay for Blue Goose Construction Work Authorization No. 2017-006 DESCRIPTIONS AND CONDITIONS: During the June 6, 2017, meeting, the Board of County Commissioners (BCC) approved Work Authorization (WA) 2017-006 for Blue Goose Construction (Contractor) to replace existing water services in the Pelican Pointe community. In the course of construction, Indian River County Department of Utility Services (IRCDUS) realized the scope ofworkwas largerthan anticipated and directed the Contractorto do additional work to complete the job. The project is complete, and the Contractor has submitted a change order and final pay request. ANALYSIS: The Pelican Pointe water system was originally owned by the community and taken over by IRCDUS in the 1980s. An accurate as -built survey was not available so field conditions often differed from what was expected. IRCDUS staff therefore directed the contractor to proceed with additional work, including the replacement of additional water services, casing pipe, exploratory excavations ("potholes") to locate existing service connections, repairof underground electric and irrigation lines, lawn restoration, and demolition and repair of existing concrete sidewalk and driveways. This work correlates to pay items in the labor contract and shall be paid accordingly. Project costs are summarized in the table below: Original Approval Additions or (Deductions) Final Cost 1— Labor Expense: $ 70,809.75 $68,330.95 $139,140.70 2 — Direct Purchase Materials: $ 40,424.70 $14,117.85 $ 54,542.55 3 —Contractor Purchased Materials: - $6,990.86 $6,990.86 Totals: $ 111,234.45 $89,439.66 $200,674.11 The amount due the contractor for the final pay request is $146,131.56, which includes contractor - purchased material. 133 FUNDING: Funding forth is project is derived from the R&R budget in the Operating fund. The Operating fund budget is derived from water and sewer sales. ACCOUNT NAME ACCOUNT NUMBER AMOUNT Pelican Pointe Water Line Replacement 471-169000-17519 $ 200,674.11 RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Change Order #1 to Work Authorization No. 2017-006 for an additional labor amount of $68,330.95, contractor -purchased materials in the amount of $6,990.86, and to authorize final payment to Blue Goose Construction in the amount of $146,131.56. ATTACHMENT(s): 1. Change Order#1 2. Blue Goose Construction Final Pay Request C:\Users\legistar\AppData\Local\Temp\BCLTechnologies\easyPDF 8\@BCL@2C142D9A\@BCL@2C142D9A.docx 134 SECTION 00942 - Change Order Form No. 1 DATE OF ISSUANCE: April 18, 2018 EFFECTIVE DATE: April 18, 2018 OWNER: Indian River County CONTRACTOR: Blue Goose Construction. Project: Pelican Pointe Water Service Replacement OWNER'S Bid No.: WA 2017-006 You are directed to make the following changes in the Contract Documents: Perform additional work under Labor Contract pay items not included in WA 2017-006. Reason for Change Order: Additional work was necessary to complete the project including: the replacement of additional water services, casing pipe, exploratory excavations ("potholes") to locate existing service connections, repair of underground electric and irrigation lines, lawn restoration, demolition and removal of existing concrete sidewalk and driveways, contractor -purchased material, etc. Change Order amount reflects deduction of contingency for final pay application. Attachments: See itemized schedule CHANGE IN CONTRACT PRICE: Time Description Amount Original Contract Price $70,809.75 Net Increase (Decrease) $0.00 from previous Change Orders No. : (days) Contract Price prior to this $70,809.75 Change Order: Net increase (decrease) of $68,330.95 this Change Order: (days or dates) Contract Price with all $139,140.70 approved -Change Orders: - - ACCEPTED: By: CONTRACTOR (Signature) Date: :S/10// r CHANGE IN CONTRACT TIMES Description Time Original Contract Time: (days or dates) Substantial Completion: Final Completion: Net change from previous Change Orders No.: (days) Substantial Completion: Final Completion: Contract Time prior to this Change Order: (days or dates) Substantial Completion: Final Completion: Net increase (decrease) this Change Order: (days or dates) Substantial Completion: Final Completion: Contract Time with all approved Change Orders: - - (days or dates) Substantial Completion: Final Completion: RECOMMENDED: II 6 APPROVED: BBy: GINEER (Sign ure) OW Date: 5//y /l0/,q II 1 Date: C:\Users\tgorman%ppData\LocalWicrosoR\Windovn\INetCache\ContenLOutlookl7DX40179\00942-Change OrderForrn_doa 00942 -Change OrderFonn_135 00942-1 Contractor's Application for Payment Pelican Pointe Water Service Lateral Replacement To: Indian River County Utilities From: Blue Goose Construction County WIP Project No.: BG 1311 1 Original Contract Price: 2 Net change by Change Orders and Written Amendments (+ or 3 Current Contract Price (1 plus 2): Contractor Purchased Material 4 Total completed and stored to date: 5 Retainage (per Agreement): 0'/0 of retainage: 6 Total completed and stored to date less retainage (4 minus 5): 7 Less previous Application for Payments: 8 DUE THIS APPLICATION (6 MINUS 7): CONTRACTOR'S CERTIFICATION: Application for Payment No. 1 FINAL For Work Accomplished through the period of 04/30/18 70,809.75 68,330.95 $ 139.140.70 $ 6.990.86 $ 146,131.56 Total Retainage: S - $ 146,131.56 $ 146,131.56 UNDER PENALTY OF PERJURY, the undersigned CONTRACTOR certifies that (1) the labor and materials listed on this request for payment have been used in the construction of this Work; (2) payment received from the last pay request has been used to make payments to all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, below; (3) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); (4) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective; and (5) If this Periodic Estimate is foir a Final Payment to project or improvement, I further certify that all persons doing work upon or furnishing materials or supplies for this project or improvement under this foregoing contract have been paid in full, and that all taxes imposed by Chapter 212 Florida Statutes, (Sales and Use Tax Act, as Amended) have been paid and discharged, and that I have no claims against the OWNER. Dated OIf g STATE OF FLORIDA COUNTY OF ST LUCIE B: (CONTRACTOR(- must be ed by an Officer of the Corporation) Greg Hampton - Controller Print Name and Title Before me, a Notary Public, duly commissioned, qualified, and acting, pertnally appeared Ge �V1M1 n, who being' by me first duly sworn upon oath, says that he/she is the C D-V,--AYU er of the CONTRAC mentioned above and that he/she has been duly authorized to act on behalf of it, and that he/she executed the above Contractors Application for Payment and Contractors Certification statement on behalf of said CONTRACTOR; and that all of the statements contained herein are true, correct, and complete. Subscribed and swom to before me this 0 day of [/Y� (iL:k 2018. t -� re a\�C\1�nJlA � is personally known to me or has produced as identification. NOTARY PUBLIC: (n X71 (JZ/WLP(t Printed name: Commission No.: Y; — TFAESAGO, X58 reBFAfSStO� Commission Expiration: '�pIREg; pecember 22, 2019 thn� em ilers 136 Page 1 Pay Application 1 Indian River County Utilities Pelican Pointe Water Service Lateral Replacement Pay Application 1 -04/17/18 Item No. Description CONTRACT QUANTITIES UNIT UNIT PRICE TOTAL AMOUNT PREVIOUS PERIOD THIS PERIOD QUANTITY VALUE QUANTITY VALUE TOTAL TO DATE QUANTITY VALUE 216.1251 %COMPLETE 1a Install 2" PE Service3 Line 800 LF $ 4.80 $ 3,840.00 800.00 3,840.00 800.00 3,840.00 100.00% lea Install Water Service :single short (Multi Family Pipe & Fittings Onl 124 Ea S 300.00 3 37,200.00 124.00 37,200.00 124.00 37,200.00 100.00% 18d Install Water Service Double short (pipe & fittings only) 3 Ea $ 350.00 $ 1,050.00 3.00 1,050.00 3.00 1,060.00 100.00% 18g Install Water Service Si rile Lon (pipe & fittings only) 4 Ea $ 425.00 $ 1,700.00 4.00 1,700.00 4.00 1,700.00 100.00% 18j I Install Water Service Double Lo (pipe & fittings only) 2 1 Ea $ 425.00 $ 050.00 2.00 850.00 2.00 850.00 100.00% 181 Install 2" Service Casing 3 1 Ea $ 400.00 $ 1,200.00 3.00 1,200,00 3.00 1,200.00 100.00% 19a Install 2" RS Gate Valve w/Box 21 Ea $ 85.00 $ 1,785.00 21.001 1,785.00 21.00 1,785.00 100.00% 23 Test Holes/ Potholes 31 Ea $ 250.00 $ 7,750.00 31.00 7.750.00 31.00 7,750.00 100.00% 67a Install Asphalt Cement Replacement over full trench width including Base & Subgrade compacted to county specifications 25 TN $ 44.00 $ 1,100.00 25.00 1,100.00 25.00 1,100.00 100.00% 80a Install 4" sidewalk 200 SF $ 2.25 $ 450.00 200.00 450.00 200.00 450.00 100.00% 86a Lawn Restoration (topsoil & sod up to 12' wide 800 SY $ 2.25 $ 1,800.00 800.00 1,800.00 800.00 1,800.00 100.00% 71 Mobilization 1 LS $ 6,647.50 $ 5,647.50 1.00 5,647.50 1.001 5,647.50 100.00% IConongency 1 LS $ 6,437.25 S 6,437.25 0.00% $ 70,809.76 $ 64,372.60 Additional Work 01a Install 2" PE Service Line 749 LF $ 4.80 $ 3,595.20 749.00 3,595.20 749.00 3,595.20 100.00% 18a mod Install Water Service (Single shortMulti Family Pipe & fitlin 2 Ea $ 300.00 S 600.00 2.00 600.00 2.00 600.00 100.00% 18d Install Water Service double short (Pipe & Fittings) 1 Ea $ 350.00 $ 350.00 1.00 350.00 1.00 350.00 100.00% 18 Install Water Service Signle Long with meter & box Marina 1 Ea $ 425.00 S 425.00 1.00 425.00 1.00 425.00 100.00% 18h Install Water Service Single Long with 1" meter & box Clubho 2 Ea $ 525.00 $ 11050.00 2.00 1,050.00 2.00 1,050.00 100.00% 18' Install Water Service Double Lon (pipe & fittings only) 3 Ea $ 425.00 $ 1,275.00 3.00 1,275.00 3.00 1,275.00 100.00% 181-1 Install Water Service Double Long with 2" saddle corp stop (Replace Saddle) 10 Ea $ 600.00 $ 6,000.00 10.00 6,0D0.00 10.00 6,000.00 100.00% 18m install 3" PVC Service Casing 5 Ea $ 600.00 $ 3,000.00 5.00 3,000,00 5.00 3,000.00 100.00% 24 Remove & Replace or Relocate Existing Meter Box & Meter & Tie-in Service lines into Meter & grade 136 Ea $ 250.00 $ 34,000.00 136.00 34,000.00 136.00 34,000.00 100.00% 65 Saw Cut Remove & Dispose of Asphalt 28 TN $ 30.00 S 840.00 28.00 840.00 28.00 840.00 100.00% 67a Install Asphalt Cement Replacement over full trench width including Base & Subgrade compacted to county specifications 3 TN S 45.00 $ 135.00 3.00 135.00 3.00 135.00 100.00% 84 Load & Haul Debris to Landfill 50 TN $ 25.00 S 1,250.00 50.00 1,250.00 50.00 1,250.00 100.00% 86a Lawn Restoration (topsoil & sod up to 12' wide 80D SY $ 2.25 $ 1,800.00 800.00 1,800.00 800.00 1,800.00 100.00% 8ge Furnish Labor per man-hour (or equipment operator for loading & unloading materials, etc 360 HR $ 56,80 $ 20,448.00 360.00 20,448.00 360.00 20,448.00 100.00% Work Deleted $ Contin ency -1 LS S 6,437.25 S (6,437.25) $ 68,330.96 $ 74,768.20 Materials -As halt 1 LS $ 1,212.86 S 1,212.86 Materials - Sod 1 LS S 5,778.00 S 5,776.00 $ 6,990.86 Total $ 146,131.56 1 $ 139,140.70 S 139,140.70 Contractor Purchased Material Total Completed & Stored Less Retainage Less Previous Payment Amount Due Contractor r� �r $ 6,690.86 $ 146,131.56 $ 146,131.56 137 Pelican Point Confidential Page 1 p;, RANGER CONSTRUCTION INDUSTRIES, INC. I� t[�11 P.O. Box 15065 •2� � nd°"''°4 I`" West Palm Beach, FL 33416 MEMO (561 ) 793-9400 Plant: FT Pierce 106128 Blue Goose Growers, LLC 1900 Old Dixie Highway Ft. Pierce FL 34946 Nvul, PL� INVOICE DATE NUMBER P GE 02/13/18 1366006 1 JOB I JOB NAME LOCATION CUSTOMER PO 106128 PELICAN POINT WATER 1 1251/6488 DATE I TICKET I PRODUCT I METRIC U.S. I PRICE I AMOUNT 02/13/18 0322308 9.5 LEVEL C 7.29 8.04 71.00 570.84 02/13/18 0322330 9.5 LEVEL C 7.26 8.00 71.00 568.00 ----------- ----------- 16.04 ----------------- 1,138.84 APPROVED Tax 68.33 Surtax 5.69 By Terri Gorman at 91:35 am, Mar 16, 2098 Total 1,212.86 216202.6315 A2161251 H6488 PAYMENT TERMS: Due Upon Receipt 138 =216202.6315 A 2161251 H 6961 '- NAIL FARMS, INC. Invoice 27316 PO BOX 360054 MELBOURNE, FL 32936 (321)254-6746 APPROVED 1251/6961 11 thesodfather@aol.com By Bryan Crain of 8:31 am, Mar 07, 2018 BILL TO Blue Goose Growers 1900 Old Dixie Highway DATE Fort Pierce, FL 34946 02/21/2 018 P.O. NUMBER JOB DESCRIPTION Pelican Point ACTIVITY QTY RATE AMOUNT Floratam Pallet 40 135.00 5,400.00T Thank you for your business! SUBTOTAL 5,400.00 TAX (7%) 378.00 TOTAL 5,778.00 TOTAL DUE $5,778,00 THANK YOU. 139 f3i INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., Public Works Director FROM: W. Keith McCully, P.E., Stormwater Engineer SUBJECT: Approval of Six -Month Extension to FDEP Agreement No. NS027 for Osprey Acres Floway and Nature Preserve DATE: May 29, 2018 DESCRIPTION AND CONDITIONS On October 16, 2017, the County and Florida Department of Environmental Regulation (FDEP) entered into grant Agreement No. NS027 for the amount of $2,434,286.001 for construction of Osprey Acres Floway and Nature Preserve. Construction progress has fallen behind schedule, therefore it became necessary to extend the Grant Agreement deadline for twelve months and the Agreement's various deadlines for six months each. FDEP agrees with the extensions and has prepared attached Amendment No. 1 to the Agreement. Neither the grant amount nor any other grant terms are affected by the Amendment. The current grant deadline for completion of construction is July 31, 2018 and the Amendment extends the deadline to January 31, 2019. Based on the most recent construction completion schedule presented by West Construction, Inc. (dated May 9, 2018), the current construction completion date is October 3, 2018. The Agreement's last individual deadline, Final Project Report, is extended from December 31, 2019 to lune 30, 2020. The expiration date of the Agreement has been extended twelve months to June 30, 2021. FUNDING The construction contract is $7,436,921.35. ASJRWMD grant and the aforementioned FDEP grant will fund up to $3,634,536, or 48.9 percent of the project cost. The remainder of the project is funded and budgeted in Optional Sales Tax/Public Works/ Osprey AcresStormwaterPark. Account No. 31524338-066510-16022. RECOMMENDATION Staff recommends that the County Commission approve the attached Amendment No. 1 to FDEP Agreement No. NS027 and authorize the Chairman to execute it on behalf of the County. ATTACHMENTS Amendment No. 1 to FDEP Agreement No. NS027 DISTRIBUTION William K. DeBraal, Deputy County Attorney Michael Smykowski, Budget Division APPROVED AGENDA ITEM FOR JUNE 5, 2018 1 The amount includes $1,200,000 for an FDEP TMDL grant and $1,234,286 for a Legislative Appropriation grant.140 C:\Users\legistar\AppData\L.ocal\Temp\BCL Technologies\easyPDF 8\@BCL@60178F7A\@BCL@60178F7A.doc DEP AGREEMENT NO. NS027 AMENDMENT NO. 1 THIS AGREEMENT as entered into on October 16, 2017 between the STATE -OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "Department") and INDIAN RIVER COUNTY (hereinafter referred to as the "Grantee") is hereby amended. WHEREAS, the Grantee has requested an extension to the Agreement due to delays associated with construction; and, WHEREAS, the Department has agreed to the no -cost time extension of twelve (12) months; and, WHEREAS, other changes to the Agreement are necessary. NOW, THEREFORE, the parties hereto agree as follows: 1. Section 3 of Standard Grant Agreement is hereby revised to change the expiration date of the Agreement to June 30, 2021. Attachment 3, Project Timeline is hereby deleted in its entirety and replaced with the following: PROJECT TEVIELINE: The tasks must be completed and all deliverables received by the corresponding task end date. ,Task/ Deliverable ,' No: = ' - Task or Deliverable Titie"' : Task Start. Date ; .' Task End Date - .. 1 . Construction and Project Management October 16, 2017 January 31, 2019 2 Quality Assurance Project Plan October 16, 2017 April 30, 2018 2a Draft QAPP October 16, 2017 December 31, 2017 2b Final QAPP October 16, 2017 April 30, 2018 3 Monitoring April 1, 2019 March 31, 2020 4 Public Education October 16, 2017 June 30, 2020 4a Draft Deliverable October 16, 2017 May 30, 2020 4b Final Deliverable October 16, 2017 June 30, 2020 5 Final Report October 16,'2017 June 30, 2020 5a Final Report - Draft October 16, 2017 April 30, 2020 5b Final Report October 16, 2017 June 30, 2020 Note that, per paragraph 81. of the Standard Terms and Conditions, authorization. for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of the Department if the Legislature reduces or eliminates appropriations. Extending the contract end date carries the risk that funds for this project may become unavailable in the future. This should be a consideration for the Grantee with this and future requests for extension. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency may appear between the Agreement and this Amendment, the provisions of this Amendment shall control. 141 DEP Agreement No. NS027, Aipendment No. 1, Page 1 of 2 IN WITNESS WHEREOF, the parties have .caused this Amendment to be duly executed the day and year last written below. INDIAN RIVER COUNTY STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION M By: Secretary or Designee By: Taufiqul Aziz, DEP Grant Manager DEP QC Reviewer *For Agreements with governmental boards/commissions: If someone other than the Chairman signs this Amendment, a resolution, statement or other document authorizing that person to sign the Amendment on behalf of the Grantee must accompany the Amendment. 142 DEP Agreement No. NS027, Amendment No. 1, Page 2 of 2 CONSENT INDIAN RIVER COUNTY, FLORIDA AGENDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director FROM: Patrick J. Murphy, Senior Planner, Current Development DATE: May 29, 2018 SUBJECT: MSA Holdings, LLC.'s Request for Final P.D. Plan/Plat Approval for a Subdivision to be known as Hampton Woods East P.D. [PD -17-08-05 / 95050141-81436] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of June 5, 2018. DESCRIPTION & CONDITIONS: Hampton Woods East consists of 4 single-family lots on 3.90 acres, located at 1540 46t" Avenue, just south of 16'x' Street on the east side of 46th Avenue (see attachment 2). The property is zoned RS -2 (Single -Family Residential — up to 2 units per acre) and has an L-1 (Low Density 1 up to 3 units per acre) land use designation. The density for Hampton Woods East is 1.03 units per acre. On January 20, 2015, the Board of County Commissioners (BCC) granted conceptual P.D. plan approval for the project. Subsequently, on September 28, 2017, the county granted preliminary plat approval for the Hampton Woods East subdivision. Following preliminary plat approval, a land development permit was issued for the project, the required subdivision improvements were constructed, and a Certificate of Completion was issued. The applicant has submitted a final plat in conformance with the approved preliminary plat, and requests that the BCC grant final plat approval for Hampton Woods East P.D. ANALYSIS: All of the required improvements for Hampton Woods East have been completed and inspected, and a Certificate of Completion was issued on May 21, 2018. All subdivision improvements will be private with the exception of certain utility facilities, which have been dedicated to and guaranteed to Indian River County as required by the Utility Services Department. All requirements of final plat approval have been satisfied. The BCC is to consider granting Final Plan/Plat approval for the Hampton Woods East P.D. RECOMMENDATION: Based on the above analysis, staff recommends that the Board of County Commissioners grant final PD plan/plat approval for Hampton Woods East P.D. 143 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@D018A29F\@BCL@D018A29F.docx ATTACHMENTS: 1. Application 2. Location Map 3. Final Plat Layout 144 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@D018A29F\@BCL@D018A29F.docx INDL40 RIVER COUNTY ,�" PLANNED DEVELOPMENT APPLICATION ('~ W Pleats indkMe the type olappOcation being tuhmltted: � fa Conceptual PD Sped Exception: ' Cencurrmt Co>acegtusl PID -191pechd Euaptlan do Prelitolnstry PD: -., .. pnhnkz7 Pknnad Development: Ffnal rhmaed opmmnt: X Note: For a PD esmx=ng n;so include the a,:;rproprkt a vewntag appllcatloa. PROJEC'rNAML': Hampton Woods East Plan Number: eb - n — 00 - o S Tajcat #t 95050141 --RN34 X34 PROPERTY OWNER: (PLEASE PRINT) MSA Holdings, LLC NAME 800 8th Street ADDRESS Vero Beach, FL 32962 CITY, STATE, ZIP 772-226-7282 PHONENUMBER wmillsLMmilisshortassociates.com EMAIL. ADDRESS Wesley Mills CONTACT PERSON PROJECT BNGUSUM' (PLEASE PRLt M Mills, Short & Associates NAME VeroBeach FL 32962 CITY, STATE, 2M? 772-226-7282 z _ PHONE NUMBER wmilisC&milisshortassociates.com EMAIL, ADDRESS Wesley Mills CONTACT PERSON APPLICANT (PLEASE PRINT) NAME ADDRESS CITY, STATE, ZF PHONE NUMBER EMAIL ADDRESS CONTACT PERSON AGENT (PLEASE PRINT) NAME r:• CITY, STATE, ZIP PHONE NUMBER. EMAIL ADDRESS CONTACTPERSON If / SIGNATURE OF OWNER OR AGENT F:1 9 Dngopman MPUCATONS CMDW sp U=dondMMPP.daa Raviad Aped 2016 POP 1of3 TAX PAR,, -,-M ID #(s) OF SUMECP PR(2PER?'Y: PROPERTY CI.mSIFIcAnow(S): LandUALOWSmam �?t', —W*O=e 4:I (5 �,� 1 slg+I+I-I L-1 RS -2 3.9 TO s AL PROJECT AMACE-k: 3.9 E=TTitO SIT23 USE(S): Residen iai PROPOSM SITE UWO) AND MENSITY (e.g. # of units, square fat by use): 1.13 units per acre ._ *: RLICAL "3G COhUrf .T3 TM SURININAr frMCUMST �a The fbHowmg iters must be &%disd to the applicatiom; Rt1A N the applicant is air than the owner(s) a swm statement of authorintion Ecom the owner; X Two deeds and a verified stm meat namina every individual having legal or egWtab a owne mblp In the if owned by a c orpmdib4 provide fire names and address of cath M=kholder owning niers than 10% of the value of outswuNag ca Porot ian s Two topics of the ownw-'s monde d mamuty &x4 X A ebeck money ods or cash made payable to "Indian %l vox County": Planned Development Requee - Concerptnal ?D Special Exeepdon less them 20 acres $ 2075.00 20-40 acres 2475.00 am 43 am= 2515.00 + 100.00 for each additional 25 saw over 40 acres Pr iwinaryPD Plan less than 20 acres i 1154.00 20.44 acres 1250.00 over 40 acres 1300.00 + 50.00 for each additional 25 amens over 40 acres Finai PD Purrs $1400.00 For eox€::6rrmt applicattfem ec ubixe ft uppropreate fit .md s tic» $400,x, N/A Ten sem of complete Conceptual, Preliminary or Final PD (final plat pians must be signed sand seated by surveyor). Plans as per Chapter 915, pursuant to the type of approval being requested. N/A Any mquirearents of the zoning or subdivision ordinance which the applicant is requesting to be waived (such as minimum lot width and aria, shmet brontage regairem&sk sedmk , etc.1 shad be clearly indictedsection and paragraph numbers, together with the rationale for the waiver request(si g an atwiled sit. +► FiCm ny DmjgpmWVMJCA7TOMWs mV v xWHW M"APP.dW RevbW AFF 2016 " ! N/A 2 Aerials for conceptaal or prelkaiaary PDs N/A h mined responae to pre-Wlicatim for conceptual or concurred applications NIA 2 sealed sutvcys N/A 3 sets of fcoor plms and elevation for oommmial or multi -family buildings N/A Written Sfisumnant aad Photgmph of ?ost e d Sign For raj PWIILqgjX X La ter fiom developer providing timellne fbt aebieving the 75% completion &&hold for the ovemll subdivision lnnproveiaent ONE OF .THE OLLOT VP SETS €3 RWJIRED McROVEMENT DO CUNu` -ZM: CONSTRUCTION CORYMZ - EST OUT.- N/A UT:N/A Certificatw of Completion from public %V&..m or copy of letter to Public Worlm and Utilities n* icing inspectim Of improvements. IF DYIPROVENNNTSARE DEDXCA17M TO TIM PUBLIC: X Criginel Em's Coed Cost Esdmate for Impro V :iia {sued and sealb* Faffure hi provide L-ttprmaitan - vid-Ji o.711—v , is W&S saxted zsmy roffulb h a deaky in Proeing the app cotton. —OR— CONSTRUCTION OR CON TRUCTION INMMK( FE - BOND OfT - OrllgirA Eng is Certified Cast Estimate for Improvements (sighed and sealed; note items to by compleW or percent complaW at 75% Weeshold for overall subdivision). X Stsbement that improvements are nearing compldioa and a certificate of completion +.V111 be obtain prior to final 2!9 approval Copies of Docmments to be recorded with the final plat: a. Covoants, l:eed Restrictions, Bylaws, rte. or Statement There Are None b. Pro" Owner's Association Articles of Incorporation or X sWmnent indicating why recording of POA is NOT required. ATTENT F:V b=WJW D kpnKmWPMATT0NSWmMv Wfl49W1PaWRd80 &VW Apci12016 Pap W3 ........ L L �� P"p) .++n�w.+.�'�-..'�. 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FOWUNT wI/PNTCOPtrROLPOM ONT➢F1YAT PRY • Paaf [!;[KT I6FER6 W S MOIILLNENT E1C•OOKMPIdVFR4RWIY wSETA13'GONCRBYE AL]xllM[3PTYOUi BAA89 0NK G88 PTN lH none G .BET PLANA LY]TNBM1 DHK CSBPCPlR1008 0 wg[T1H NOKYRrRYOMrEl1DNCAP GRe lHaooe • ALD.SDIgtYYlnf aPABD OIaK Gsa In WOE 149 ATTACHET 3 V Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of County Commissioners From: Michael Smykowski Director, Office of Management & Budget Date: May 28, 2018 Subject: Miscellaneous Budget Amendment 011 Description and Conditions On May 1, 2018 the Board of County Commissioners approved the renewal agreement for HUD Grants for the Homeless Management Information System and Continuum of Care Program. Exhibit "A" funds these grants. 2. On May 15, 2018 the Board of County Commissioners approved the submittal of the FY 18/19 Florida Dept. of Economic Opportunity Grant for the living shoreline/oyster reef demonstration project at Round Island Park. In order to begin the project design and permitting, Exhibit "A" funds $20,000 from General Fund/Reserve for Contingency. 3. On April 2, 2013, the Board of County Commissioners approved a local Jobs Grant for Triton Submarine, LLC. Exhibit "A" funds the fourth and final payment of $4,667 from General Fund/Reserve for Contingency. 4. On May 1, 2018, the Board of County Commissioners approved the award of bid for contract services for Beach Park Maintenance. Exhibit "A' funds the increase of $34,000 from General Fund/Reserve for Contingency. 5. On May 8, 2018, the Board of County Commissioners approved the FDOT SCOP Grant/58th Avenue Resurfacing/57th Street to CR 510. Exhibit "A" appropriates the grant in the amount of $1,946,618. 6. On March 6, 2018, the Board of County Commissioners approved the sale of the property at 7775 9th Street to MWI Corporation. Although the County had received over $1,075,589 in rental payments for the property, the sale netted $852,122 booked to the loss on assets expense account. Exhibit "A" appropriates funding from SWDD/Cash Forward -Oct 1St 7. On May 22, 2018 the Board of County Commissioners approved the purchase of AudioNisual Equipment at the Emergency Operations Center (EOC). Exhibit "A" allocates $108,036 from Optional Sales Tax/Cash Forward -Oct 1st for this expenditure. 157 May 28, 2018 Page 2 of 2 8. On March 6, 2018 The Board of County Commissioners approved the contract for Custodial Services for County Buildings and authorized a budget amendment in the amount of $53,756. Exhibit "A" appropriates funding from General Fund/Reserve for Contingency. 9. On May 22, 2018 the Board of County Commissioners approved Final Pay for the Tenth Amendment to Republic Services for Hurricane Irma Services. Exhibit "A" appropriates $125,043 from SWDD/Cash Forward Oct -1St 10. Road & Bridge needs to replace the following equipment: Gryo Tree Brush Cutter Head $19,950, Finish Mower $2,730, Mud Pumps $1,891 and Generator $1,049 and purchase an additional 2 Mini Excavators for $123,700. Traffic Engineering also needs a replacement traffic sign printer and accessories costing $59,500. Exhibit "A" appropriates funding of $208,820 from Transportation Fund/Cash Forward -Oct 1St 11. The fuel tank for the generator at the EOC needs to be replaced. Exhibit "A" funds $6,180 from General Fund/Reserve for Contingency. Staff Recommendation Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2017-2018 budget. 158 RESOLUTION NO. 2018- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2017-2018 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2017-2018 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2017-2018 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, -that the Fiscal Year 2017-2018 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc Commissioner The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2018. Attest: Jeffrey R. Smith Clerk of Court and Comptroller Deputy Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners Peter D. O'Bryan, Chairman APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY COUNTY ATIMNEY Resolution No. 2018 - Budget Office Approval: Exhibit "A" Michael Smykowski, Budget Director Budget Amendment: 011 Entry Number Fund/ Department/Account Name Account Number Increase Decrease 1. Revenue Fed/St Grants/HUD Grants/Rental Assistance/COCWIDE 136033-331601-18804 $100,428 $0 TRA #FL01131-41-1091705 Fed/St Grants/HUD Grants/Rental Assistance/HUD 136033-331601-18805 $70,776 $0 ALCOHOPE #FL01141-411091710 Fed/St Grants/HUD Grants/Rental Assistance/UD HMIS 136033-331601-18806 $35,400 $0 #FL0116L4H091710 Fed/St Grants/HUD Grants/Rental Assistance/NEW 136033-331601-18807 $269,184 $0 CHRONICS #FL0119L4H091710 Fed/St Grants/HUD Grants/Rental Assistance/HUD COC 136033-331601-18808 $70,776 $0 TRA 2 #FL03381-41-1091704 Fed/St Grants/HUD Grants/Rental Assistance/IR 136033-331601-18809 $92,532 $0 CHRONICS #FL036OL4HO91708 Fed/St Grants/HUD Grants/Rental Assistance/FAM RENT 136033-331601-18810 $89,340 $0 ASST #FL03801-41-1091703 Fed/St Grants/HUD Grants/Rental Assistance/NEW 136033-331601-18812 $108,864 $0 HORIZONS 2 FL04401-41-1091706 Expense Fed/St Grants/HUD Grants/Rental Assistance/COCWIDE 13616364-036730-18804 $100,428 $0 TRA #FL01131-41-1091705 Fed/St Grants/HUD Grants/Rental Assistance/ 13616364-036730-18805 $70,776 $0 ALCOHOPE #FL0114L4H091710 Fed/St Grants/HUD Grants/Rental Assistance/HMIS CE 13616364-088871-18806 $35,400 $0 #FL0116L4H091710 Fed/St Grants/HUD Grants/Rental Assistance/NEW 13616364-036730-18807 $269,184 $0 CHRONICS #FL0119L4H091710 Fed/St Grants/HUD Grants/Rental Assistance/COC TRA 2 13616364-036730-18808 $70,776 $0 #FL03381-411091704 Fed/St Grants/HUD Grants/Rental Assistance/IR 13616364-036730-18809 $92,532 $0 CHRONICS #FL036OL4HO91708 Fed/St Grants/HUD Grants/Rental Assistance/FAM RENT 13616364-036730-18810 $89,340 $0 ASSIST #FL038OL4HO917 Fed/St Grants/HUD Grants/Rental Assistance/NEW 13616364-036730-18812 $108,864 $0 HORIZONS 2 #FL044OL4HO9170 2. Expense General Fund/Lagoon/Other Professional Services 00128337-033190 $20,000 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $20,000 3. Expense General Fund/Agencies/Local Jobs Grant/Triton Submarines, LLC 00111015-088027 $4,667 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $4,667 4. Expense General Fund/Parks/Other Contractual Services 00121072-033190 $34,000 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $34,000 160 Resolution No. 2018 - Budget Office Approval: Exhibit "A" Michael Smykowski, Budget Director Budget Amendment: 011 Entry Number Fund/ Department/Account Name Account Number Increase Decrease 5. Revenue Secondary Roads/FDOT SCOP Grant/Resurfacing 58th 109033-334400-16023 $1,946,618 $0 Avenue Expense Secondary Roads/Resurfacing 58th Avenue -57th Street to 10921441-053360-16023 $1,946,618 $0 CR 510 6. Revenue SWDD/Non-Revenue/Cash Forward -Oct 1st 411039-389040 $852,122 $0 Expense SWDD/Landfill/Loss on Assets 41121734-036620 $852,122 $0 7. Revenue Optional Sales Tax/Non-Revenue/Cash Forward -Oct 1st 315039-389040 $108,036 $0 Expense Optional Sales Tax/Emergency Management/EDP 31520825-066470 $108,036 $0 Equipment 8. Expense General Fund/North County Library/Other Contractual Services 00111271-033490 $10,104 $0 General Fund/Facilities Management/Other Contractual Services 00122019-033490 $43,652 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $53,756 9. Revenue SWDD/Non-Revenue/Cash Forward -Oct 1st 411039-389040 $125,043 $0 Expense SWDD/Recycling/Other Contractual Services/Irma 41125534-033490-17026 $125,043 $0 10. Revenue Transportation Fund/Non-Revenue/Cash Forward -Oct 1st 111039-389040 $208,820 $0 Expense Transportation Fund/Road & Bridge/Heavy Equipment- Wheel Track 11121441-066430 $123,700 $0 Transportation Fund/Road & Bridge/Other Machinery & Equipment 11121441-066490 $25,620 $0 Transportation Fund/Traffic Engineering/Other Machinery & Equipment 11124541-066490 $59,500 $0 11. Expense General Fund/Emergency Management/Other Machinery &Equipment 00120825-066490 $6,180 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $6,180 161 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Public Works — Fleet Division Request for Increase to Existing Kelly Tractor Purchase Order DATE: May 29, 2018 DESCRIPTION AND CONDITIONS The Public Works Fleet Division performs maintenance on a majority of County owned equipment. Within the Public Works Road and Bridge Division, the primary brand of heavy equipment is Caterpillar for the Divisions graders, loaders, and excavators. As equipment ages the cost for maintaining the equipment increases. To maintain the equipment the Fleet Division purchases inventory parts from the Kelly Tractor Company. The purchases include preventive maintenance items such as oil and hydraulic filters along with replacement parts for repairs. This year we have had several pieces of equipment that needed major repairs above our normal preventative maintenance program. To date, the Fleet Division has purchased approximately $50,000 in parts from Kelly Tractor in FY 17-18, which is the extent of the County Administrator's approval limit. We are requesting the Board's authorization to increase the existing purchase order with Kelly Tractor up to an additional $50,000, as approved by the Budget Department. This will enable Road and Bridge to continue to keep required parts for our Caterpillar equipment on hand. For FY 16-17, the total amount spent with the Kelly Tractor Company was $75,356 for inventory Purchase Order parts. FUNDING Funding for the $50,000 PO increase is budgeted and available in account number 50124291-035540 Fleet/Vehicle Maintenance/Parts. RECOMMENDATION Staff recommends the Board approve an increase of $50,000 to Purchase Order 79330 to Kelly Tractor for the purchase of parts to maintain County equipment. ATTACHMENTS FY 17-18 Kelly Tractor Purchases by Equipment APPROVED AGENDA ITEM FOR: June 5, 2018 155 FY 17-18 Kelly Tractor Purchases by Equipment Brand Type Equipment No. Year Repair/Parts Cost to Date Caterpiller Grader #078 2009 $7,095 Caterpiller Grader #1035 2015 $4,990 Caterpiller Grader #319 2013 $7,802 Caterpiller Grader #070 2012 $8,088 Caterpiller Excavator #026 2005 $3,438 Caterpiller Excavator #823 2006 $5,152 Caterpiller Skid Steer #073 2012 $7,462 Caterpiller Loader #282 2007 $7,972 Caterpiller Diamond Mower #330 2013 $4,275 Total 1 $56,274 156 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., Public Works Director FROM: Andy Sobczak, Infrastructure Project Manager SUBJECT: Amendment No. 1 to Work Order No. 4 with Masteller & Moler, Inc. for the Victor Hart Sr. Complex Drainage Improvement Project DATE: May 23, 2018 DESCRIPTION AND CONDITIONS On February 6, 2018, the Board of County Commissioners approved Work Order No. 4 with Masteller & Moler, Inc. to provide design services for drainage improvements to the existing football field and associated parking areas at the Victor Hart Sr. Complex (fka Gifford Park), located at 4715 43rd Avenue in the amount of $26,820.00. During Masteller & Moler's project design review with the St. Johns River Water Management District (SJRWMD), SJRWMD staff indicated that the addition of millings or coquina rock to the football field's parking area would require stormwater treatment. As such, Amendment No. 1 to Work Order No. 4 includes stormwater treatment as part of the project's design. During additional onsite inspections, Masteller and Moler, Inc. staff identified potential construction conflicts with underground irrigation, power and utility lines. Based on a review of historic site plans and survey information for the site, the placement of these utilities has occurred incrementally without the recording of as -built surveys for each item. To avoid potentially costly damage to underground lines during construction, Masteller & Moler, Inc. proposes to recruit the use of Ground Penetrating Radar to locate lines that have not been previously located on surveys or site plans. In order to add stormwater treatment and underground utility location services to the Victor Hart Sr. Complex Drainage Improvement Project's scope, County staff requested a proposal from Masteller & Moler, Inc. to include these services. On May 9, 2018 Masteller and Moler, Inc. submitted a proposal to include these services for the total lump sum fee of $6,456.00. FUNDING Funding for Amendment No. 1 to Work Order No. 4 with Masteller & Moler, Inc. is budgeted and available in Victor Hart Sr. Complex Drainage and Parking Improvements- Account No. 31521072- 066510-18005 in the amount of $6,456.00. 150 Page Two Amendment No. 1 to WO No. 4 Masteller & Moler, Inc. Agenda Item for June 5, 2018 F:\PubGc Works\ENGINEERING DNISION PROJECTS\1760 Victor Hart Sr. Complex Drainage Improvements\1-Admin\Agenda Items\BCC Items\AmendmentltoW0#4\IRC-1760 Amendment I toM&M_WO#4.doc RECOMMENDATION Staff recommends that the BCC approve Amendment No. 1 to Work Order No. 4 with Masteller & Moler, Inc. for the Victor Hart Sr. Complex Drainage Improvement Project, and authorize the Chairman to execute the Amendment in the lump sum amount of $6,456.00. DISTRIBUTION Masteller & Moler, Inc. ATTACHMENTS Amendment No. 1 to WO No. 4 APPROVED AGENDA ITEM FOR JUNE 5.2018 151 M j MASTELLER & MOLER, INC. M1 — CIVIL ENGINEERS AMENDMENT NUMBER 1 TO WORK ORDER NUMBER 4 VICTOR HART SR. COMPLEX DRAINAGE IMPROVEMENTS - IRC -1760 This Amendment 1 to Work Order Number 4 is entered into as of this_ day of 201_, pursuant to that certain Continuing Contract Agreement for Professional Services, dated November 4th, 2014, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into the 24th day of October, 2017 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Masteller & Moler, Inc. ("Consultant"). y' 1. The COUNTY has selected the Consultant to perform the professional services set forth in existing Work Order 4l Number 4, Effective Date February 6, 2018. ti 2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A (Scope of Work) attached to this Amendment and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit A (Fee Schedule), and within the timeframe more ' particularly set forth in Exhibit A (Time Schedule), all in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above -referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: oft MASTELLE MOLER, INC By: By: Stephen E. Moler, PE Title: Vice President BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'Bryan, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney Page 1 of 2 152 M 1 MASTELLER & MOLER, INC. M1 — CIVIL ENGINEERS — EXHIBIT A Masteller & Moler, Inc. (MM) has researched both County and St. Johns River Water Management District (SJRWMD) files in an attempt to locate past designs and/or as-builts that might reveal the location of existing underground utilities within the Victor Hart Sr. Park site. Finding no reliable information, it is our recommendation that a ground penetrating radar firm be retained to assist to locate existing underground utilities in the area of the site where excavation is planned. This service will assist in design and will substantially reduce the potential for discovery of surprise conflicts during construction of the project improvements. MM has also determined the proposed addition of coquina and/or millings parking is considered by the SJRWMD to be impervious surfaces requiring stormwater treatment with supporting computations. We propose to provide the additional treatment for this project through expansion of the existing wet detention system at the north end of the site. Scope of Work: Task A — Ground Penetrating Radar (GPR) Services & Coordination: Masteller & Moler, Inc. will subcontract with Bloodhound to perform a ground penetrating radar (GPR) study of the Victor Hart Sr. Park site as described in their Proposal attached hereto as Exhibit B for the area depicted on Exhibit C. Following completion of the GPR field work we will notify the County Surveyor's office so the markings in the field may be located and added to the site's topographic survey. (The survey work is not included in our fee.) Task B — Stormwater Treatment System Plans / Report: We shall perform stormwater treatment computations to confirm the proposed expansion of the site's existing wet detention system that will support the additional impervious surfaces planned for this project. The computations shall be presented in a written format. The computations will also provide justification for adding a control elevation orifice in the existing outfall structure to allow for recovery of treatment volume. The treatment volume shall be defined as the originally required treatment volume required by SJRWMD ERP # 42-061-114983-1 plus the amount needed for compensating storage for the planned impervious surfaces for this project. Our services shall also include completing the design of the wet detention lake expansion construction plans to be integrated into the overall plans for this project. Following completion of the Plans & Computations, we shall prepare the appropriate application form for submittal to the St. Johns River Water Management District to allow for modification of the site's existing ERP. We shall address reasonable comments relative to our designs to allow the ERP to be issued. Page 1 of 2 153 M J MASTELLER & M M — CIVIL ENGINEERS Fee Schedule: Task A — GPR Services & Coordination: $ 1,656.00 Task B — Stormwater Treatment System Plans / Computations $ 4,800.00 Time Schedule: 1. Amendment No.1 shall be completed as follows: A. GPR Services Completed and Surveyor's Office notified 15 Working Days B. Final Design 10 Working Days 2. Deliverables —the ENGINEER shall provide the COUNTY: a. Field Location Underground Utilities (Painted) b. Stormwater Plans / Report (2 signed & sealed copies) File#1755LH/LI (Y:\mm\Projects\2017\1755 - Victor Hart Sr Complex Drainage lmprovements\ADMIN\Contracts\Addendum # 1\1755_AmendNol_18-0508.docx) Page 2 of 2 154 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director THROUGH: Sasan Rohani, AICP Chief, Long -Range Planning FROM: Bill Schutt, AICP Senior Economic Development Planner, Long Range Planning DATE: May 11, 2018 SUBJECT: FINAL PUBLIC HEARING: County Initiated Request to Amend (Update) the Text of the Sanitary Sewer Sub -Element for Septic to Sewer Conversion and the Associated Text of the Future Land Use Element of the County's Comprehensive Plan It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of June 5, 2018. DESCRIPTION AND CONDITIONS This is a county initiated request to amend the text of the Sanitary Sewer Sub -Element and Future Land Use Element of the county's comprehensive plan. The purpose of this amendment is to recognize changed conditions to update information and incorporate recent policy direction from the Board of County Commissioners regarding conversion of septic systems to public sewer service. With respect to the Sanitary Sewer Sub -Element, proposed revisions were initiated based on direction received at the July 18, 2017 Board of County Commissioners (Board) meeting (Attachment #2). Comprehensive Plan Amendment Review Procedures Although the number of plan amendments that the county may consider is not limited, the County's Comprehensive Plan regulates the frequency with which the county may amend its comprehensive plan. According to the county's Comprehensive Plan, plan amendments are limited to four times per calendar year. For that reason, the county accepts general plan amendment applications only during the "window" months of January, April, July and October. In this case, the subject application for revisions to the three comprehensive plan elements/sub-elements was submitted during the January 2018 window. The procedures for reviewing a comprehensive plan amendment involve several steps. First, the Planning and Zoning Commission (PZC), as the Local Planning Agency, conducts a public hearing 1621 to review the request. At the public hearing, the Commission makes a recommendation to the Board of County Commissioners (Board) to approve, approve with modifications, or deny the requested amendment. Following PZC action, the Board conducts two public hearings. The first of those hearings is for a preliminary decision on the amendment request. At that hearing, the Board determines whether or not the amendment warrants transmittal to state and regional review agencies for their consideration. If the amendment is transmitted, state and regional review agencies review the amendment as it pertains to each agency's area of focus. Review agencies then send their comments directly to the county and the State Land Planning Agency. Subsequent to staff and/or the applicant addressing any issues raised in the review agency comments, a second and final Board public hearing is conducted. If the Board approves the request at the final hearing, then the approved amendment is submitted to the State Land Planning Agency and to the other review agencies. The amendment becomes effective 31 days after the State Land Planning Agency determines that the approved amendment submittal is complete, unless a challenge is filed by an affected party. PZC Action At its regular meeting of February 8, 2018, the Planning & Zoning Commission (PZC) conducted a public hearing, considered the subject amendment, and voted 5-0 to recommend that the Board of County Commissioners approve the proposed amendment with a modification to policy 5.6 of the Sanitary Sewer Sub -Element to add language regarding the County's commitment to pursue and identify all opportunities for funding septic to sewer projects (see Attachment #3). Based on PZC direction, language has since been added to policy 5.6 of the Sanitary Sewer Sub -Element to state that the County will identify and pursue funding opportunities for septic to sewer projects and sewer connections. BCC Action (Transmittal Public Hearing) After the PZC hearing, the BCC held its transmittal hearing on March 20, 2018, and voted 4-0 to transmit the proposed comprehensive plan text amendment to state and regional review agencies (see attachment #4). Subsequently, staff transmitted the proposed amendment to state and regional review agencies. State Agency Review After transmittal and review of the proposed amendment, no state or regional reviewing agency had any objections to the comprehensive plan text amendment (see attachment #5). BCC Final Public Hearing The June 5, 2018 public hearing is the final step in the Comprehensive Plan amendment process. At that hearing, the BCC must decide whether or not to approve the proposed amendment. If the BCC approves the amendment, then staff must transmit the approved amendment to state and regional review agencies. The amendment becomes effective 31 days after the state land planning agency notifies the county that the plan amendment package is complete, if there are no timely objections to it. 163 2 Background On March 8, 2016, the Board of County Commissioners directed the Indian River County Department of Utilities Services (IRCDUS) to evaluate a countywide septic to sewer conversion plan based on a phased approach, as follows: • Phase I: Develop a comprehensive priority ranking plan along with cost estimates for potential projects • Phase II: Incorporate the ranking plan into the county comprehensive plan • Phase III: Identify financing options and public outreach • Phase IV: Encumber funds and implement priority projects On July 18, 2017 the Board reviewed and approved a countywide septic to sewer conversion evaluation/ranking report prepared for the county by Schulke, Bittle & Stoddard, LLC. That report met the requirements of Phase I of the county's overall septic to sewer plan and included a review and ranking of 325 subdivisions served by septic systems, identification of a top 35 list of those subdivisions with the highest impact on the Indian River Lagoon, and an Engineers Opinion of Probable Cost for a septic to sewer conversion project for each of the top 35 ranked subdivisions. Upon approval of the countywide septic to sewer conversion evaluation/ranking report (completion of Phase I), the Board directed Community Development Department staff to initiate Phase II to incorporate the findings of the report into the Sanitary Sewer Sub -Element of the comprehensive plan. Consistent with that Board direction, Community Development Department staff coordinated with IRCDUS staff and Florida Department of Health in Indian River County (DOH — Indian River) staff and prepared the attached proposed amendments to the Sanitary Sewer Sub -Element of the county's comprehensive plan and parallel amendments to the Future Land Use Element of the county's comprehensive plan (Attachment 6). In those attachments, proposed changes are shown with strike- Owu and underline format. The amendments involve changing target dates for policy completion, deleting out of date text and policies, removing/revising out-of-date references, adding new policies and text based on the recently adopted septic to sewer ranking plan, and updating maps and tables. ANALYSIS Pursuant to the Board's direction and requests from county departments/divisions, 20 policies, 3 objectives, and various texts and maps of non -policy sections of the Sanitary Sewer Sub -Element of the county's comprehensive plan are proposed to be revised. Related parallel minor edits to the text and 2 policies are proposed in the Future Land Use Element of the county's comprehensive plan. Many of the proposed text updates relate to removing/updating out-of-date references, adding clarification through re -wording, and adding additional detail to bring both the Sanitary Sewer Sub - Element and Future Land Use Element up-to-date. With respect to the Board's direction related to septic systems and septic to sewer conversion, extensive updates have been made to the "Septic Systems" subsection of the Sanitary Sewer Sub -Element. That text begins on page 19 with a review of recent statistics on septic systems, a description of how a septic system operates, maintenance issues, and design requirements for septic systems. That sub -section ends with a review of the recently completed Septic to Sewer study and the results of that study, including the list of the top 35 subdivisions served by septic systems and having a highly ranked priority for septic to sewer conversion. 1643 With respect to the Sanitary Sewer Sub -Element several policies and two objectives have been updated to implement items from the approved septic to sewer conversion study. Those updated portions of the sub -element include Objective 2 and Objective 7, and Policies 2.3, 2.4, 2.6, 2.7, and 4.2. Collectively the updates reflect the County's decision to reduce septic system impacts on the Indian River Lagoon and St. Sebastian River by targeting high ranking septic to sewer projects based on the approved septic to sewer study. For each proposed change, the following two summary tables identifies the policy #, objective #, whether the change is to the non -policy text portion of the plan, the associated page proposed for amendment, and a brief description of the proposed change. Summary Table 1 relates to the Sanitary Sewer Sub -Element, and Summary Table 2 relates to the Future Land Use Element. Table 1: Sanitary Sewer Sub -Element - Summary of Proposed Edits Pages (Objective ) *Policy Description Various Updated agency names/departments responsible for various activities. Various Removed old/outdated references. Various Minor text edits. Various Updated maps. 7 Updated design capacity of Blue Cypress Sanitary Sewer Package Facility. 9 Additional detail added for `By -Product Disposal". 10 Updated text describing discharge and re -use of effluent. 10-13 Updated current demand at County Regional Plants. 14 Updated sludge and se tage disposal location & effluent disposal method for COVB Plant. 15 Updated summary table for County and COVB regional wastewater treatments stems. 19 Added history and current statistics on septic systems in County. Updated explanation of how a septic system functions. Added additional detail, including minimum size/capacities of septic sstems and agency responsible for permitting. 20 Updated list of factors that makes septic sstems challenging to permit. 21-22 Added information on life expectancy of septic systems, historic and current design criteria, problems with septic sstems, and maintenance recommendations. Added explanation regarding allowance for development and re -development of undersized lots and the allowance for septic sstems that do not meet current requirements. 22-24 Included text regarding the County's recently completed study that recognizes areas and subareas of the County in close proximity to the Indian River Lagoon, St. Sebastian River, and connecting waterways that are served by septic systems and have a higher negative impact on the lagoon water quality. Added a list of subdivisions for septic to sewer conversion within the Unincorporated Indian River County and City of Sebastian. 25-26 Updated state statute and Florida Administrative Code references and updated text to include DOH -Indian River as the administrator for the IRC septic system program. Updated criteria for when connection to wastewaters stems is required. 27-28 Updated text on service areas for the County and City of Vero Beach. 30 Misc. text changes. 31 Updated table that lists typical concentrations for household wastewater, septic tank effluent and wastewater treatment plant effluent. 1654 Table l: Sa itary Sewer Sub -Element — Summary of Proposed Edits Cont'd Pages Description (Objective ) *Policy 32-33 Comparison of old (prior to 1983) and current (post 1983) design requirements and challenges of using septic systems in Indian River County ........ physical limitations, including a discussion on soils and suitability/unsuitability for septic systems and a discussion on inadequate depth of water table. Problems with not maintaining a septic system and inability to recognize the existence of groundwater and surface water contamination until septic backs up into a home. 34 Added text suggesting conditions under which the County may want to consider imposing retrofitting existing development and updating the criteria/conditions for when older areas need to be switched from private septic sstems to public sewer. 36 Removed outdated text that discussed the need to expand sewer plants. 37 Updated to only reference the Capital Improvements Element for the County's annually updated 5 year capital improvements program (no longer as an attachment to the Sanitary Sewer Sub -Element). 41 Changed "county utilities department" to "DEP" as responsible entity to inspect private *Policy 1.2 wastewater treatment plants in Indian River County. 41 Removed the word "tank" from "septic tank systems". *Policy 1.6 42 Moved the completion date out from 2015 to 2025. Increased the % from 50% to 60% of all (Objective 2) existing units in the county's urban service area will be connected to the county's regional sewer system. Updated to include 2017 % of existing units that are connected to the county's regional sanitary sewers stem. 42 Replaced the word "service" with "systems" in the sentence "The county shall continue to *Policy 2.1 offer the utility assessment program to areas with septic service....". 42 Updated to reference Table 3.A.3 for priority subdivisions for connection to public sewer *Policy 2.3 systems due to public health threats. 42 Updated to reference Table 3.A.3.1 and to indicate that the County will provide "public" *Policy 2.4 sanitary service to areas where the lack of service is determined to be a public health threat and shall initiate sanitary sewer projects where feasible to serve priority subdivisions. 42 Deleted old policy that referred to coordinating with the City of Vero Beach and Town of *Policy 2.6 Indian River Shores to prepare a financial analysis for consolidating utility services. Added new policy for the county to perform a financial analysis for septic to sewer conversion projects by 2018 and to identify a list of subdivisions to connect to the public sewers stem and dates of connection. 43 New policy to require the county to connect at least five subdivisions identified in Table *Policy 2.7 3.A.3.1 to public sanitary sewer with costs to be recovered from those connecting to and directly enefiting from the system. 43 Edited policy to indicate that inspection results for heavy commercial and industrial uses *Policy 3.1 "may" (instead of "shall") be used to guide decisions for sanitary sewer service expansion. Additional minor text edits. 43 Edited policy to require samplings of on-site sewage systems of hazardous waste *Policy 3.3 generators. 1665 Table 1: Sa itary Sewer Sub -Element — Summary of Proposed Edits Cont'd ,Pages Description (Objective ) *Polk 43 Modified to "encourage" rather than "require" large volume irrigation users to use reuse *Policy 4.2 water for irrigation. 44 Clarifies that new subdivisions over 25 lots/units must connect to a county water "re -use *Policy 4.4 line". 44 Changed completion date for implementation of the Capital Improvements Element from *Objective 5 "2014" to "2022" and updated to only reference the Capital Improvements Element for the County's annually updated 5 year capital improvements program (no longer as an attachment to the Sanitary Sewer Sub -Element). 44 Minor text edit to direct reader to the Capital Improvements Element. *Policy 5.1 45 Minor text edit to refer to "impact fees' as "capacity charges". *Policy 5.5 45 Updated to add language regarding the County's commitment to identify and pursue *Policy 5.6 opportunities for funding septic to sewer projects and sewer connections. 47 Changed "county utilities department" to "DEP" as responsible entity to inspect package *Policy 6.4 treatment plants in Indian River County. 48 Reduced the number of new septic systems that the County will permit annually by the year *Objective 7 2020 from 450 to 200. 48 Removed exception that allowed the use of septic systems to continue in residential *Policy 7.1 subdivisions other than those subdivisions listed in Table 3.A.3. Text edits to remove the word "tank" from "Septic tanks stems". 49 Updated to include reference to state statute. Minor text edits to address name changes. -*Policy 7.2 49 Updated to reference DOH - Indian River's involvement and statutory requirements for *Policy 7.3 repair and replacement of septic sstems. 49 Updated minor texts to address name changes. Updated to reference SepticSearch.com as a *Policy 7.4 source of information. 49 Added new policy to encourage a voluntary opt -in provision for septic system maintenance *Policy 7.5 and to report maintenance activities. 49 Added new policy to encourage voluntary septic system repairs and modifications to meet -*Policy 7.6 current design requirements. 51-53 Updated Summary Table 3.A.6 to reflect policy changes. Turn page (This space intentionally left blank). 1676 Table 2: Future Land Use Element — Summary of Proposed Edits Pages Description (Objective ) *Policy 46, 63-64, 78- Numerous text edits to replace the word "septic tank" with "septic system". 79 85 & 87 63 Updated county sewer and septic statistics. 63 Changed "Indian River County Public Health Unit, Division of Environmental Health" to "Department of Health in Indian River County (DOH -Indian River)". 78 & 79 Changed `Environmental Health Department" to "DOH -Indian River". 164 Text edit to replace the word "septic tank" with "septic system". *Policy 7.7 165 Text edit to replace the word "septic tank" with "septic system". Changed "Environmental -*Policy 7.11 Health Department" to "DOH -Indian River". Consistency with Comprehensive Plan Comprehensive Plan amendment requests are reviewed for consistency with all applicable policies of the comprehensive plan. As per section 800.07(1) of the county code, the "Comprehensive Plan may only be amended in such a way as to preserve the internal consistency of the plan. For a proposed amendment to be consistent with the plan, the amendment must be consistent with the goals, objectives and policies of the comprehensive plan. Policies are statements in the plan, which identify actions the county will take in order to direct the community's development. As courses of action committed to by the county, policies provide the basis for all county land development related decisions -including plan amendment decisions. While all comprehensive plan objectives and policies are important, some have more applicability than others in reviewing plan amendment requests. Of particular applicability for this request is Policy 14.3. Future Land Use Element Policy 14.3 In evaluating a comprehensive plan amendment request, the most important consideration is Future Land Use Element Policy 14.3. This policy requires that one of four criteria be met in order to approve a comprehensive plan amendment request. These criteria are: • The proposed amendment will correct an oversight in the approved plan; • The proposed amendment will correct a mistake in the approved plan; • The proposed amendment is warranted based on a substantial change in circumstances ; or • The proposed amendment involves a swap or reconfiguration of land use designations at separate sites, and that swap or reconfiguration will not increase the overall land use density or intensity depicted on the Future Land Use Map. In this case, the proposed Sanitary Sewer Sub -Element and corresponding land use element amendments meet Policy 14.3's third criterion. The proposed changes were either directed by the Board, or requested by a local agency/organization or staff due to changes in circumstances. For the proposed Sanitary Sewer Sub -Element and corresponding Future Land Use Element amendments, changed circumstances include the need to update outdated information and references, the need to 1687 provide more feasible implementation dates, and the need to implement new policy recommendations from the recently approved septic to sewer study. Summary of Consistency with the Comprehensive Plan While Policy 14.3 is particularly applicable to this request, other Comprehensive Plan policies and objectives also have relevance. For that reason, staff evaluated the subject request for consistency with all applicable plan policies and objectives. Based upon that analysis, staff determined that the request is consistent with the County's Comprehensive Plan. CONCLUSION Staff's position is that updating the county's Sanitary Sewer Sub -Element and corresponding portions of the Future Land Use Element, as proposed, is warranted based on changes in circumstances including the Board's desire to implement recommendations from the recently approved septic to sewer study, and to ensure that the county's comprehensive plan remains current and accurate. RECOMMENDATION: Based on the analysis, staff and the Planning and Zoning Commission recommend that the Board of County Commissioners approve the proposed Comprehensive Plan text amendment by approving the attached ordinance and authorize the Community Development Director to transmit the ordinance and any related materials to the state land planning agency and interested parties. ATTACHMENTS: 1. Comprehensive Plan Text Amendment Application 2. July 5, 2017 Board of County Commissioners Agenda Item — Countywide Septic to Sewer Conversion Evaluation/Ranking Report — Results 3. Minutes from the February 8, 2018 PZC meeting 4. Minutes from the March 20, 2018 BCC Meeting 5. Letter from Department of Economic Opportunity and Related Correspondence from Review Agencies 6. Adoption Ordinance (includes Appendix A proposed Comprehensive Plan Text Amendment) FACommunity Development\Comprehensive Plan Text Amendments\2017 Sewer Policy Update\Agenda Items\BCC staff report for Sanitary Sewer Text amendment - June 2018.docx 1698 ". APPLICATION FORM COMPREHI,NSIVE PLAN TEXT AMENDMENT (CPTA) INDIAN RIVER COUNTY ©CT?017 P,Frr,�fQ Planning Division accepts Comprehensive Plan Text Amendment applicatiafd only duH6 the months of January, April, July and October of each year (except`Tyat apiff Improvements Element Amendments may be initiated by the County anytime` %'y g th year in accordance with Florida Statutes, Section 163.3177(3)(b)). Each app lic'ar"bi''..i be complete when submitted and must include all required attachments. An incomplete application will not be processe�d,. and will be returned to the applicant. r Manuaer.E ieMP T, Sat Aw-y S-ewerS,bo I-em&nf Assigned Project Number: CPTA - o20 1,7 lo D O ff — 8 b3 74- Current 4 Signature of Owner or Agent: Please attach the following items to this application. Do not ignore any of the following items. Indicate "N/A" if an item is not applicable. 1. What is the proposed amendment's citation in the Comprehensive Plan? Include the element or sub -element, page number, and if applicable, the objective and policy number(s). Revise several elements of the County's Comprehensive Plan. 2. What is the exact language proposed to be added and/or deleted from the plan? Various changes. 3. What is the purpose of the request? Minor text updates. 4. What is the justification for the request? Change in conditions. Provide an analysis of the proposed amendment's consistency with all applicable goals, objectives, and policies of the comprehensive plan. NA Provide an analysis of the proposed amendment's impact on public facilities and services. NA Provide an analysis of the proposed amendment's environmental impacts. NA 8. Provide a check, money order or cash in the amount of NA , made payable to Indian River County. THE APPLICANT MUST ATTEND A PRE -APPLICATION CONFERENCE WITH LONG-RANGE PLANNING SECTION STAFF PRIOR TO APPLYING. FACommunity Development\Comprehensive Plan Text Amendments\January 2016\CPTA FORM.doc At t achmenlEQ 1 Current Owner/Applicant Agent Name: Indian River County Board of County Commissioners Community Development Department Staff Complete Mailing Address: 180127 1h Street, Vero Beach, FL 32960-3365 Same Phone # (including area code) (772) 226 — 1243 Same Fax #(including area code (772) 978 —1806 Same E -Mail: Contact Person: Bill Schutt Signature of Owner or Agent: Please attach the following items to this application. Do not ignore any of the following items. Indicate "N/A" if an item is not applicable. 1. What is the proposed amendment's citation in the Comprehensive Plan? Include the element or sub -element, page number, and if applicable, the objective and policy number(s). Revise several elements of the County's Comprehensive Plan. 2. What is the exact language proposed to be added and/or deleted from the plan? Various changes. 3. What is the purpose of the request? Minor text updates. 4. What is the justification for the request? Change in conditions. Provide an analysis of the proposed amendment's consistency with all applicable goals, objectives, and policies of the comprehensive plan. NA Provide an analysis of the proposed amendment's impact on public facilities and services. NA Provide an analysis of the proposed amendment's environmental impacts. NA 8. Provide a check, money order or cash in the amount of NA , made payable to Indian River County. THE APPLICANT MUST ATTEND A PRE -APPLICATION CONFERENCE WITH LONG-RANGE PLANNING SECTION STAFF PRIOR TO APPLYING. FACommunity Development\Comprehensive Plan Text Amendments\January 2016\CPTA FORM.doc At t achmenlEQ 1 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: July 5, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: Countywide Septic to Sewer Conversion Evaluation/Ranking Report — Results DESCRIPTIONS AND CONDITIONS: 16q - On October 18, 2016, under Consent Agenda Item 8-G, the Indian River County Board of County Commissioners (BCC) authorized staff to proceed in the development of a more comprehensive septic to sewer (S2S) priority ranking plan along with cost estimates for platted subdivisions currently on septic. As part of that approval, the BCC approved Work Order No. 2 for Schulke, Bittle & Stoddard, LLC, (SBS) to provide professional engineering services for a comprehensive countywide S2S priority ranking study based upon various physical and environmental factors as well as construction cost estimates. The study focused on platted subdivisions within the unincorporated Indian River County and City of Sebastian. ANALYSIS: SBS has completed the evaluation, and the entire report is attached as part of the subject staff report. The goal of the evaluation is to prioritize the areas based upon various physical and environmental factors, and determine the feasibility of incorporating the proposed systems into the 10 -year Capital Improvements Plan. An IRC -specific formula was developed and modeled after similar studies for Martin County (Martin County Septic System Evaluation Final Report; CapTec Engineering, Inc.; February 13, 2015) and Brevard County (Save Our Lagoon Project Plan for Brevard County, Florida, TetraTech, Inc and CloseWaters LLC; July 28, 2016). The IRC formula was modified from the Martin and Brevard studies to consider and weigh physical and environmental factors that SBS and IRCDUS staff determined to be best representation of Indian River County conditions. The following factors were utilized in the initial ranking of the three hundred and twenty-five (325) platted subdivisions currently on septic: • Population Density for Loading Concentrations • Proximity to Surface Waters • Location of the Community in Relation to the 100 -year Flood Plain — FEMA Flood Plain • Depth of the Ground Water Table • Soil Conditions of the Drain Field — Soil Type • Age of the Surface Water Management System • Age of the Existing Onsite Sewage Treatment and Disposal Systems (OSTDS) Each factor was evaluated and assigned an index number that generally ranged from 0 to 12, with 0 being the minimum and 12 being the maximum impact. The formula used to determine the ranking is simply the sum of all the factors. The higher the resulting sum (the "score"), the higher the estimated impact to the Indian River Lagoon (IRL). This formula, initially developed for the Martin and Brevard Attachment 2 studies, weighed each factor relatively equally. However, SBS and IRCDUS staff agree that both factors, "Population Density" and "Proximity to Surface Waters", should be weighed more heavily. It is believed that these factors, at their worst conditions (systems close to surface waters communities with high density), will likely cause a disproportionately higher impact to the environment. Consequently, each of these factors, "Population Density" and "Proximity to Surface Waters", were adjusted by an "importance factor" that ranged from 1.0 to 2.0. The 325 subdivisions were ranked in the order of the overall score, where number 1 had the highest overall score (89.19) and number 325 the lowest (26.97). Once the initial ranking was finalized, an Engineers Opinion of Probable Cost (OPC) was computed for the top thirty five (35) ranked subdivisions. The top ranked subdivisions were further evaluated based on the following factors: 1. Aquatic Health - Environmental Impact Evaluation or the Initial Ranking 2. Sewer System Evaluation and Cost Data 3. TN/TP Efficiency - Since most references and studies showed that Phosphorus was removed by a functioning OSTDS, the TP efficiency computations were removed from the analysis 4. Public Health - Based on the availability of potable water The SBS study evaluated the total nitrogen (TN) and total phosphorus (TP) removed from the S2S conversion for each individual area and computed a cost per pound for TN removal on the top 35 ranked subdivisions. TP (as noted above) computations were removed from the analysis. As part of the evaluation, average and peak wastewater flows generated by each of the top 35 ranked subdivisions were tabulated. By using the methodology described in the study, the top thirty five (35) ranking subdivisions have been identified with the highest overall rating (largest potential impact to IRL) within the geographical area in Indian River County to benefit from a centralized sewer system as follows. Rank Subdivision Name Rank Subdivision Name Rank Subdivision Name 1 Floravon Shores Subdivision 14 Sebastian Highlands Unit 02 Replat PG 2 24 Dales Landing Subdivision Tropic Colony Subdivision 2 Sebastian Highlands Unit 02 Collier 14 Hobart Landing Unit 3 24 Ames 3 Sebastian Highlands Unit 05 16 River Shores Estates Units 1- 4 29 Winter Grove Subdivision 4 Hobart Landing Unit 2 17 Pine Tree Park Units 1-4 29 Kanawah Acres 5 Orchid Island No. 2 17 Indian River Heights Units 1 -9 31 Tropic Colony Subdivision 5 Sebastian Highlands Unit 04 17 Sebastian Highlands Unit 02 Replat PG 3 32 Halleluiah Acres 7 Orchid Island No. 1 20 Rain Tree Corner Subdivision 33 Little Portion Subdivision Replat OF 8 Sebastian Highlands Unit 01 21 Diana Park Subdivision 34 Sebastian Highlands Unit 02 Replat PG 4 * 8 Ambersand Beach Sub No 1 & 2 22 Verona Estates Subdivision 35 Heritage Trace at Hobart* 10 Sebastian Highlands Unit 03 22 Sebastian Highlands Unit 13; Little Portion Subdivision Replat Of 11 Sebastian Highlands Unit 02 24 Hobart Landing Unit 1 11 Naranja TR Shellmound Bch Replat of POR 24 Hallmark Ocean Subdivision 13 Orchid Isle Estates Subdivision 24 Stevens Park Unit 1 & 2 * These communities are included in the evaluation due to their proximity to one or more top 30 ranked communities. ** It is recommended that the Amos subdivision not be considered in the capital improvement program. Ranking results are due to an anomaly in the methodology. Attachment 2 \\10.176.2.252\granicus_nas\insite\files\IRCG\Attachments\579debbe-7f6f-46be-a910-53aa2b098132.doc 172 FUNDING: There is no funding required for the report delivery. On October 18, 2016, the BCC approved Work Order No. 2 for Schulke, Bittle & Stoddard, funded from the Utilities Capital Fund in the amount of $86,300. Capital fund revenues are generated from impact fees. Furthermore, new growth has created the need for the expansion or construction of the facilities, and that new growth will benefit from the expansion or construction of the facilities. On March 7, 2017, the BCC recommended the adoption of Resolution No. 2017-021 authorizing signatory, authority to the County Administrator for finalizing the agreement accepting a Technical Assistance Grant in the amount of $35,000 from the Department of Economic Opportunity (DEO). This grant reduced the amount funded from the Utilities Capital Fund to $51,300. Description Account Number Amount Countywide Septic to Sewer 472-169000-17501 $51,300.00 DEO Technical Assistance Grant $35,000.00 Total Funding for Report $86,300.00 RECOMMENDATION: Staff recommends approval of the following Countywide Septic to Sewer Ranking by adopting the report prepared by Schulke, Bittle & Stoddard, LLC. Work with Community Development Long Range planning staff to incorporate the findings into the IRC 2030 Comprehensive Plan Chapter 3A, Sanitary Sewer Sub -Element for BCC review and approval at a later date. Make the report available on-line. ATTACHMENT(s): Countywide Septic to Sewer Ranking Report by Schulke, Bittle & Stoddard, LLC (57 Pages) Attachment s \\10.176.2.252\granicus_nas\insite\files\IRCG\Attachments\579debbe-7f6f-46be-a910-53 a a2b098132.doc 1nJ 2 / Mr. Roland DeBlois, Environmental and Code Enforcement Chief, provided background of the County's 1990 adoption of the more conservative CON -2 zoning as opposed to the previous default RS -1 designation for properties along the wetlands, and that the RS -1 zoning functions as a `holding zoning" until an estuary wetlands survey is prepared to determine specific CON -2 boundaries. ON MOTION BY Mr. Brognano, SECONDED BY Ms. Waldrop, the members voted unanimously (5-0) to approve staff recommendations on this Quasi - Judicial matter. Chairman Polackwich read the following into the record: C. An ordinance of Indian River County, Florida, amending the text of the sanitary sewer sub -element, future land use element, and coastal management element of the County's Comprehensive Plan and providing codification, severability, and effective date. [Legislative] Part 1: Sanitary sewer sub -element amendments and related amendments to the Future Land Use Element. Mr. William Schutt, Senior Economic Development Planner, detailed proposed edits relating to sanitary sewer in the Future Land Use Element and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. He recommended that the Commissioners recommend that the BCC approve the proposed Future Land Use Element Comprehensive Plan text amendments for transmittal to state and regional review agencies. Ms. Judy Orcott, Chairperson of the Lagoon Committee for Indian River Neighborhood Association, reported that the County's fertilizer ordinance has been proven to reduce the amount of nitrogen levels in the lagoon. She addressed the approximate 35,000 septic systems in the County and the time and financial obstacles involved in either improving these current systems and treatment methods or ideally connecting to County sewer. She explained that the septic systems installed prior to 1983 have only a six-inch separation between the ground water and the drainfield whereas those installed after 1982 require twenty-four inches, adding that approximately half of the County's septic systems have only the six-inch separation. She recommended that as older systems are issued repair permits, they be required to raise the drainfield to the current code of twenty-four inches. She inquired about possible mandatory connections as sewer infrastructures are created and stated her hope for higher annual goals for PZC/Approved 5 February 8, 2018 F:\BCCWII Committees\P&Z\2018—AGENDAS & MINUTES\PZC 020818.doc 174 Attachment 3 the County to convert septic systems to sewer connections. She concluded by discussing the biosolids that are allowed to be spread on Indian River County farmland and ultimately end up in our water systems. Ms. Cheryl Dunn, Environmental Health Manager, discussed permits for repairs, modifications and new septic systems that her office is responsible for administering. She explained that her department can "encourage" homeowners to meet the twenty -four -inch separation between the drainfield and groundwater but that it is voluntary and unenforceable at this time for septic systems installed before 1983. She indicated that as the septic contractors typically pull repair permits, there is little to no communication between the homeowner and her department until final inspections are performed. She described the significant cost to individual homeowners to raise the drainfields, adding that for some smaller properties it could be challenging because there may not be enough lawn space available. She advised that while there are currently no funds or incentives offered for homeowners to upgrade their drainfield or treatment systems, her wish is that they will become available at least for areas that while sewer connection is not a reality, sewage may be impacting the lagoon. Mr. Vincent Burke, Utility Services Director, outlined mandates for new subdivisions and commercial development to connect to county sewer as well as determinations of mandatory connection for failed septic systems. He compared the costs to repair or upgrade existing septic systems to that of connecting to County sewer or the ultimate cost to the environment if neither option is chosen. He stated that the creation of new sewer infrastructure includes not only the price of sewer lines and pump systems, but the destruction of roadways, making these projects a public works issue as well. He concluded that his department continues to apply for grants from the State, District and the National Estuary Program (NEP) and that additional funding could shorten the timelines needed to connect communities to the County sewer system. Extensive discussion followed regarding County staffs commitment to pursue and identify opportunities to address goals, objectives and policies relating to sanitary sewer connections and septic systems. ON MOTION BY Mr. Stewart, SECONDED BY Ms. Waldrop, the members voted unanimously (5-0) to approve staff recommendations on this Legislative matter with language added regarding the County's commitment to pursue and identify opportunities. Part 2: Coastal management element amendments and related amendments to the Future Land Use Element. PZC/Approved 6 February 8, 2018 F:\BCCWII Comm ittees\P&Z\2018—AG EN DAS & MINUTES\PZC 020818.doc 175 Board of County Commissioners Meeting Minutes - Final March 20, 2018 10.A.2. 18-1586 Transmittal Public Hearing: County Initiated Request to Amend (Update) the Text of the Sanitary Sewer Sub -Element for Septic to Sewer Conversion and the Associated Text of the Future Land Use Element; and Amend the Text of the Coastal Management Element for Sea Level Rise and Associated Text of the Future Land Use Element of the County's Comprehensive Plan (Legislative) Recommended action: Based on the analysis, staff and the Planning and Zoning Commission recommend that the Board of County Commissioners adopt the attached resolution for transmittal of the following proposed Comprehensive Plan text amendments to state and regional review agencies: 1. Amendments to: a. The Sanitary Sewer Sub -Element and corresponding Future Land Use Element, and b. The Coastal Management Element and related Future Land Use Element after review and consideration of the next staff report, and 2. Announce its intention to hold and advertise a final public hearing at the adoption stage of the plan amendment process. Attachments: Staff Report Comprehensive Plan Text Amendment Application Staff Report July 5, 2017 - BCC Agenda - Septic to Sewer Evaluation/Ranking Report Unapproved Minutes of the February 8, 2018 Planning and Zoning Commission meeting Proposed Revisions to the Sanitary Sewer Sub -Element Proposed Revisions to the Future Land Use Element Transmittal Resolution Community Development Director Stan Boling relayed the State's preference in having Comprehensive Plan Amendments transmitted together, and suggested that the motion and voting follow the Presentations, Public Hearings and Discussion on this item and Item 10.A.3., as they both involve policy updates and text amendments to the Sub -Elements and Elements of the County's Comprehensive Plan. There were no objections from the Board. Director Boling used a PowerPoint Presentation to highlight the process involved in bringing the text amendments back for a Final Hearing and relayed the policy changes and objectives involved in the proposed updates related to the Sanitary Sewer Sub -Element. A discussion ensued concerning the proposed regulations for new construction, the proposed reduction in septic permits to be issued in the future, a request for additional information on mandatory septic to sewer hookups, and for allowing the Developmental Review and Permit Processing Committee an opportunity to provide feedback and guidance. County staff noted that the majority of permits issued were septic repair permits Indian River County Florida 1 7(ye 11 Attachment 4 Board of County Commissioners Meeting Minutes - Final March 20, 2018 and the proposed septic permit numbers were goals rather than regulations. Director Boling explained that there were requirements and regulations to be followed and that nothing in the proposed policy changes would prohibit the Board from looking at each project individually. Chairman O'Bryan opened the Public Hearing. Joseph Paladin, President of Black Swan Consulting, addressed the Board conveying his experience and opinion regarding septic -to -sewer connections There being no other speakers, the Chairman closed the Public Hearing. The Board deferred the vote to Item 10.A.3. Indian River County Florida 1 ne 12 Board of County Commissioners Meeting Minutes - Final March 20, 2018 10.A.3. 18-1596 Transmittal Public Hearing: County Initiated Request to Amend the Text of the Coastal Management Element and Future Land Use Element of the County's Comprehensive Plan Relating to Sea Level Rise (Legislative) Recommended Action: Staff recommends that the Board of County Commissioners (1) adopt the resolution for transmittal of the proposed comprehensive plan text amendment to the state and regional review agencies, and (2) announce its intention to hold and advertise a final public hearing at the adoption stage of the plan amendment process. Attachments: Staff Report Florida Statutes Section 163.3178 Senate Bill 1094 Draft Minutes from the February 8, 2018 PZC Meeting Proposed amendments to the Coastal Management Element Proposed amendment to Policy 17.5 of the Future Land Use Element Coastal Management Element Objective 5 & Capital Improvements Element Objective 2 Transmittal Resolution Director Boling used a PowerPoint Presentation to provide background on the Coastal Management Element of the Comprehensive Plan related to Sea Level Rise, along with future Sea Level Rise projections and scenarios regarding Sea Level Rise Inundation. He explained that storm surges were not included in the numbers projected, and detailed the proposed amendment revisions. Discussion ensued amongst the Board and County Attorney Dylan Reingold regarding the County's responsibility when issuing building permits in areas that could be impacted by a rising sea level. The Chairman opened the Public Hearing. Bob Johnson, Coral Wind Subdivision, addressed the Board with comments and concerns. County Administrator Jason Brown explained that the County is continually planning for storm resiliency. There being no other speakers, the Chairman closed the Public Hearing. A motion was made by Commissioner Adams, seconded by Commissioner Flescher, to: 1) approve staffs recommendation; and 2) approve Resolution 2018-035, approving the transmittal of proposed Indian River County Comprehensive Plan text amendments to State and Regional Review Indian River County Florida 1 ?&e 13 Board of County Commissioners Meeting Minutes - Final March 20, 2018 ; Agencies. These text amendments relate to: a) the Sanitary Sewer Sub -Element for Septic To Sewer Conversion and the associated text of the Future Land Use Element; and b) the Coastal Management Element for Sea Level Rise and the associated text of the Future Land Use Element. The motion carried by the following vote: Aye: 4 - Chairman O'Bryan, Commissioner Adams, Commissioner Flescher, and Commissioner Zorc Absent: 1 - Vice Chairman Solari B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 10.C.1. 18-1605 Notice of Scheduled Public Hearing for April 3, 2018: Ocean Trail, LLC's Request for Vacation of the Hideaway Cove Subdivision Plat [PVSD-79-04(221) / 2000120037-80175] (Legislative) Recommended Action: This notice of public hearing is provided for the Board's information. No action is needed at this time. County Attorney Dylan Reingold announced the Public Hearing, which is scheduled for April 3, 2018. No Action Taken or Required 10.C.2. 18-1607 Notice of Scheduled Public Hearing for April 3, 2018: Ocean Trail, LLC's Request for Abandonment of the west 20 feet as shown as additional right-of-way dedication, on the plat of Hideaway Cove Subdivision [ROWA-17-11-05 / 2000120037-80055] (Legislative) Recommended action: This notice of public hearing is provided for the Board's information. No action is needed at this time. County Attorney Dylan Reingold announced the Public Hearing, which is scheduled for April 3, 2018. No Action Taken or Required The Chairman called for a recess at 10:32 a.m., and reconvened the meeting at 10:45 a.m. With the exception of Commissioner Solari, all members were present. 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS Indian River County Florida 1 79l 14 Rick Scott Cissy Proctor GOVERNOR _ _ EXECUTIVE DIRECTOR FLORIDA DEPYURTMENT$' ECONOMIC OPPORTUNITY April 27, 2018 The Honorable Peter D. O'Bryan Chairman, Indian River County Commission 1801 27th Street Vero Beach, Florida 32960 Dear Chairman O'Bryan: The Department of Economic Opportunity has completed its review of the proposed comprehensive plan amendment for the Indian River County (Amendment No. 18-1 ESR), which was received on March 29, 2018. We have reviewed the proposed amendment pursuant to Sections 163.3184(2) and (3), Florida Statutes (F.S.), and identified no comment related to important state resources and facilities within the Department's authorized scope of review that will be adversely impacted by the amendment if adopted. The County is reminded that pursuant to Section 163.3184(3)(b), F.S., other reviewing agencies have the authority to provide comments directly to the County. If other reviewing agencies provide comments, we recommend the County consider appropriate changes to the amendment based on those comments. If unresolved, such comments could form the basis for a challenge to the amendment after adoption. The County should act by choosing to adopt, adopt with changes, or not adopt the proposed amendment. Please note that Section 163.3184(3)(c)l, F.S., provides that if the second public hearing is not held and the amendment adopted within 180 days of your receipt of agency comments, the amendment shall be deemed withdrawn unless extended by agreement with notice to the state land planning agency and any affected party that provided comment on the amendment. For your assistance, we have enclosed the procedures for adoption and transmittal of the comprehensive plan amendment. Florida Department of Economic Opportunity I Caldwell Building ( 107 E. Madison Street I Tallahassee, FL 32399 850.245.7105 1 www.floridajobs.org www.twitter.com/FLDEOIwww.ficebook.com/FLDEO Attachment 5 An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All telephone numbers on this document may be reached by persons using TTY/1TD equipment via the Florida Relay Service at 7Qj 4 Indian River County 18-1ESR Proposed Amendment April 27, 2018 Page 2 We appreciate the opportunity to work with the County's staff in the review of the amendment. If you have any questions concerning this review, please contact Ed Zeno, at (850) 717-8511, or by email at ed.zeno- onzalez @deo.myflorida.com. Sincerely, ames D. Stansbury, Chie Bureau of Community Planning and Growth JDS/ez Enclosure: Procedures for adoption of comprehensive plan amendments idian River County >uncil 181 SUBMITTAL OF ADOPTED COMPREHENSIVE PLAN AMENDMENTS FOR EXPEDITED STATE REVIEW Section 163.3184(3), Florida Statutes NUMBER OF COPIES TO BE SUBMITTED: Please submit three complete copies of all comprehensive plan materials, of which one complete paper copy and two complete electronic copies on CD ROM in Portable Document Format (PDF) to the State Land Planning Agency and one copy to each entity below that provided timely comments to the local government: the appropriate Regional Planning Council; Water Management District; Department of Transportation; Department of Environmental Protection; Department of State; the appropriate county (municipal amendments only); the Florida Fish and Wildlife Conservation Commission and the Department of Agriculture and Consumer Services (county plan amendments only); and the Department of Education (amendments relating to public schools); and for certain local governments, the appropriate military installation and any other local government or governmental agency that has filed a written request. SUBMITTAL LETTER: Please include the following information in the cover letter transmitting the adopted amendment: State Land Planning Agency identification number for adopted amendment package; Summary description of the adoption package, including any amendments proposed but not adopted; Identify if concurrency has been rescinded and indicate for which public facilities. (Transportation, schools, recreation and open space). Ordinance number and adoption date; Certification that the adopted amendment(s) has been submitted to all parties that provided timely comments to the local government; Name, title, address, telephone, FAX number and e-mail address of local government contact; Letter signed by the chief elected official or the person designated by the local government. Effective: June 2, 2011 Page 1 182 ADOPTION AMENDMENT PACKAGE: Please include the following information in the amendment package: In the case of text amendments, changes should be shown in strike- through/underline format. In the case of future land use map amendments, an adopted future land use map, in color format, clearly depicting the parcel, its future land use designation, and its adopted designation. A copy of any data and analyses the local government deems appropriate. Note: If the local government is relying on previously submitted data and analysis, no additional data and analysis is required; Copy of the executed ordinance adopting the comprehensive plan amendment(s); Suggested effective date language for the adoption ordinance for expedited review: The effective date of this plan amendment, if the amendment is not timely challenged, shall be 31 days after the state land planning agency notifies the local government that the plan amendment package is complete. If timely challenged, this amendment shall become effective on the date the state land planning agency or the Administration Commission enters a final order determining this adopted amendment to be in compliance. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. If a final order of noncompliance is issued by the Administration Commission, this amendment may nevertheless be made effective by adoption of a resolution affirming its effective status, a copy of which resolution shall be sent to the state land planning agency. List of additional changes made in the adopted amendment that the State Land Planning Agency did not previously review; List of findings of the local governing body, if any, that were not included in the ordinance and which provided the basis of the adoption or determination not to adopt the proposed amendment; Statement indicating the relationship of the additional changes not previously reviewed by the State Land Planning Agency in response to the comment letter from the State Land Planning Agency. Effective: June 2, 2011 Page 2 183 Bill Schutt From: Plan -Review <Plan.Review@dep.state.fl.us> Sent: Thursday, April 26, 2018 2:13 PM To: Bill Schutt; DCPexternalagencycomments Cc: Plan Review Subject: Indian River County 18-1ESR Proposed To: Bill Schutt, Senior Planner Re: Indian River County 18-IESR — Expedited State Review of Proposed Comprehensive Plan Amendment The Office of Intergovernmental Programs of the Florida Department of Environmental Protection (Department) has reviewed the above -referenced amendment package under the provisions of Chapter 163, Florida Statutes. The Department conducted a detailed review that focused on potential adverse impacts to important state resources and facilities, specifically: air and water pollution; wetlands and other surface waters of the state; federal and state-owned lands and interest in lands, including state parks, greenways and trails, conservation easements; solid waste; and water and wastewater treatment. Based on our review of the submitted amendment package, the Department has found no provision that, if adopted, would result in adverse impacts to important state resources subject to the Department's jurisdiction. Please submit all future amendments by email to plan.review(a�dep.state.fl.us. If your submittal is too large to send via email or if you need other assistance, contact Suzanne Ray at (850) 717-9037. , 184 ,ASK:}'�T1ti »' ' •-• �� r OFFICE OF THE COMMISSIONERS THE CAPITOL 850 61 q`' ( 77700 5; •� • 400 SOUTH MONROE STREET TALLAHASSEE, FLORIDA 32399-0800 Q '4'u _ FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM April 25, 2018 VIA EMAIL (bschutt@1rcgov.com) Indian River County Community Development Department Mr. Bill Schutt 180127"' Street Vero Beach. Florida 32960-3365 Re: DACS Docket # -- 20180326-1090 Indian County Sanitary Sewage and Coastal Management Submission dated March 23, 2018 Dear Mr. Schutt: The Florida Department of Agriculture and Consumer Services (the "Department") received the above - referenced proposed comprehensive plan amendment on March 26, 2018 and has reviewed it pursuant to the provisions of Chapter 163, Florida Statutes to address any potential adverse impacts to important state resources or facilities related to agricultural, aquacultural, or forestry resources in Florida if the proposed amendment(s) are adopted. Based on our review of your county's submission, the Department has no comment on the proposal. If we may be of further assistance, please do not hesitate to contact me at 8S0-410-2280. Sincerely, 1�4 m4d-&� Derek Buchanan Budget Director Office of Policy and Budget cc: Florida Department of Economic Opportunity (SLPA #: Indian River County 18-1 ESR) %'R Fresh 1-800-HELPFLA Flohda_ www.FreshFromF1orA8n Bill Schutt From: Bush, Lois <Lois.Bush @dot.state.fLus> Sent: Tuesday, April 24, 2018 9:28 AM To: DCPexternalagencycomments; Bill Schutt Cc: Hymowitz, Larry; Beck, Katherine Subject: Indian River County 18-1ESR - FDOT District Four Review Sent on behalf of Larry Hymowitz: I am writing to advise you that the Department will not be issuing formal comments for the proposed Indian River County comprehensive plan amendments with DEO reference number 18-1ESR. The Department requests an electronic copy in Portable Document Format (PDF), of all adopted comprehensive plan amendment materials, including graphic and textual materials and support documents. Thank you. Larry Hymowitz Planning Specialist — Policy Planning & Growth Management Planning & Environmental Management - FDOT District Four 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 Phone: (954) 777-4663; Fax: (954) 677-7892 larrY.hymowitz@dot.state.fl.us 186 Bill Schutt From: Steve Fitzgibbons <SFitzgibbons@sjrwmd.com> Sent: Monday, April 23, 2018 12:41 PM To: Bill Schutt Cc: DCPexternalagencycomments@deo.myflorida.com _ Subject: Indian'River County proposed comprehensive plan amendment 18-1ESR Dear Mr. Schutt, St. Johns River. Water Management District (District) staff have reviewed Indian River County proposed comprehensive plan amendment 18-1ESR in accordance with the provisions of Chapter 163, Florida Statutes. Based on review of the submitted materials, District staff have no comments on the proposed amendment. If you have any questions or need additional information, please contact me. Please note that all proposed and adopted comprehensive plan amendments can be submitted to the District by email at sfitzsibbons@sirwmd.com. Sincerely, Steve Fitzgibbons Steven Fitzgibbons, AICP Intergovernmental Planner Governmental Affairs Program St. Johns River Water Management District 7775 Baymeadows Way, Suite 102 Jacksonville, FL 32256 Office (386) 312-2369 E-mail: sfitzeibbons@sirwmd.com Website: www.s*rwmd.com Connect with us: Newsletter, Facebook, Twitter, Instagram, YouTube, Pinterest www.sjrw,md.com/epermitting We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking this link 187 Notices • Emails to and from the St. Johns River Water Management District are archived and, unless exempt or confidential by law, are subject to being made available to the public upon request. Users should not have an expectation of confidentiality or privacy. • Individuals lobbying the District must be registered as lobbyists (§ 112.326 1, Florida Statutes). Details, applicability and the registration form are available at http://www.sjrwmd.com/lobbyist/ 2- 188 Bill Schutt From: Stephanie Heidt <sheidt@tcrpc.org> Sent: Monday, May 21, 2018 7:30 AM To: DEC) CPA Reports (DCPexternalagencycomments@deo.myflorida.com)'; Stan Boling; Bill Schutt Cc: ray.eubanks@deo.myflorida.com; Ed Zeno (ed.zeno-Gonzalez@deo.myflorida.com); Thomas Lanahan Subject: Indian River County Comprehensive Plan Amendment No. 18-1ESR Attachments: 4B6_Indian_River_County_181ESR.pdf Council has reviewed the above -referenced amendments in accordance with the requirements of Chapter 163, Florida Statutes. A copy of the report approved by Council at its regular meeting on May 18, 2018 is attached. Please send one copy of all materials related to these amendments directly to our office once they are adopted by your governing body. If you have any questions, please feel free to contact us. Stephanie Heidt, AICP Intergovernmen tal/Brownfrelds Coordinator Treasure Coast Regional Planning Council 772.221.4060 Office 772.475.3863 Cell sheidt(@tcrpc.org 189 TREASURE COAST REGIONAL PLANNING COUNCIL MEMORANDUM To: Council Members AGENDA ITEM 4B6 From: Staff Date: May 18, 2018 Council Meeting Subject: Local Government Comprehensive Plan Review Draft Amendment to the Indian River County Comprehensive Plan Amendment No. 18-IESR Introduction The Community Planning Act, Chapter 163, Florida Statutes, requires that the regional planning council review local government comprehensive plan amendments prior to their adoption. The regional planning council review and comments are limited to adverse effects on regional resources or facilities identified in the strategic regional policy plan (SRPP) and extrajurisdictional impacts that would be inconsistent with the comprehensive plan of any affected local government within the region. Council must provide any comments to the local government within 30 days of the receipt of the proposed amendments and must also send a copy of any comments to the state land planning agency. The amendment package from Indian River County was received on March 27, 2018 and contains proposed text changes to the Sanitary Sewer Sub -Element of the Infrastructure Element, the Future Land Use Element, and the Coastal Management Element of the comprehensive plan. This report includes a summary of the proposed amendment and Council comments. SummM of Proposed Amendment The proposed amendment package includes revisions to the Sanitary Sewer Sub -Element of the Infrastructure Element to address septic system to central sewer system conversion, revisions to the Coastal Management Element to address sea level rise and flooding, and revisions to the Future Land Use Element to ensure consistency with the changes proposed to the Infrastructure and Coastal Management elements. The county has provided the changes in strikethrough and underline format. Because of the extensive volume of material in the amendment package, the revised elements have been provided as a supplement to this report on Council's website. The most significant changes in the comprehensive plan are summarized below: 190 Sanitary Sewer Sub -Element of the Infrastructure Element The county's staff report states that 45% of the parcels in the county are served by a central sewer system and that 55% are utilizing septic systems. The challenges to septic system use in the county are a high water table, reduced permeability layer (hardpan), parcels less than % acre in size, proximity to wells and surface water and the resulting contamination potential, and maintenance. As directed by the Board of County Commissioners, the staff began a multi -stage effort to study and address the issues. The proposed amendments are one of the implementation stages now that the initial studies are complete: • Updates data and terminology throughout the sub -element. • Adds discussion of the 2017 study of subdivisions currently served by septic systems which are close to the Indian River Lagoon, St. Sebastian River, or drainage canals, which identified those with a disproportionately higher negative impact on the Lagoon water quality, and which examined the feasibility of conversion to central sanitary sewer service. • Adds Table 3.A.3.1 which provides a ranking of impactful subdivisions based on the best cost/benefit ratio for Total Nitrogen removal through septic conversion. • Updates narrative text for service areas and regulatory framework. • Revises Objective 2 to increase the goal from 50% to 60% for units in the service area connected to central sewer. • Revises Policy 2.3 to refer to Table 3.A.3 listing subdivisions needing prioritized,sanitary sewer service due to a public health threat. • Revises Policy 2.4 to require the initiation of feasible sewer projects to convert the subdivisions in Table 3.1.3.1 from septic to sewer due to their disproportionate negative impact on the water quality in the Indian River Lagoon. • Replaces Policy 2.6 with a requirement for performance of a financial analysis of septic to sewer conversion projects and establishment of a list of specific subdivisions and dates by 2018. • Adds Policy 2.7 requiring that at least five of the subdivisions in Table 3.A.3.1 shall be provided with central sanitary sewer service by 2028. • Revises Objective 3 regarding Department of Health inspections of septic systems at heavy commercial, industrial, manufacturing, and equivalent uses and requiring sampling of sites suspected of illegal discharges. • Revises Objective 7 to reduce the limit target on new septic systems from 540 to 200 per year. 191 • Adds Policy 7.5 concerning documentation of septic system maintenance. • Adds Policy 7.6 encouraging the provision of the current 24 inch required separation from the bottom of the drain field to the top of the water table and the provision of a 75 foot setback from surface water and wells for all septic system repairs. Coastal Management Element Senate Bill 1094 adopted in 2015 modified Section 163.3178(2)(0 of the Florida Statutes to require local governments to include in their comprehensive plan development and redevelopment principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which results from high -tide events, storm surge, flash flood, stormwater runoff, and the related impacts of sea -level rise. According to the county's staff report, they researched and evaluated various projections of sea level rise, as those projections relate to Florida and particularly Indian River County, and evaluated the best available information on inundation scenarios, likely potential impacts during a 40+ year planning horizon (to year 2060), and appropriate policies to address potential impacts. Based on the best available data from the National Oceanographic and Atmospheric Administration Coastal Service Center sea level projection models and best available local projected inundation data (including LiDAR elevation data), county staff mapped one, two, and three foot sea level rise inundation scenarios. The county's staff report indicates that the findings were that more than 85% of the existing coastal wetlands are at risk of inundation under the three foot sea level rise scenario; most physical infrastructure such as roadways, power plants, airports, landfills, hospitals, and schools in the county that are considered critical facilities would not be substantially impacted under the one, two and three foot sea level rise scenario; the vast majority of the worst case scenario inundation impacts (three foot rise by 2060) are projected to occur within the Coastal High Hazard Area (CHHA, the area below the storm surge line of a Category 1 hurricane); and mitigation strategies that will likely have the greatest effect on reducing exposure to inundation risk due to one, two and three foot sea level rise scenarios involve reducing the population and development potential within the CHHA. The proposed amendment: • Revises the Existing Conditions section to summarize various sea level rise measurements, assessments, and projection studies that have occurred to date. • Revises the Analysis section to add estimates of possible and likely sea level rise impacts to various geographic areas under the one, two, and three foot sea level rise inundation scenarios and evaluated potential sea level rise impacts to existing public facilities and infrastructure. • Adds Objective 15 calling for the county to adopt, implement, and pursue strategies that increase community resiliency and protect property, infrastructure, and cultural and natural resources from the impacts of sea level rise. 192 • Adds Policy 15.1 requiring that by 2022 the county shall conduct an inventory and identify public facilities, coastal wetlands, and infrastructure that may be at risk to sea level rise, and shall consider resiliency improvements and infrastructure relocations as part of capital improvement plans where warranted. • Adds Policy 15.2 requiring that during major plan evaluations and updates, sea level rise projections shall be considered when evaluating or updating policies related to sea level rise. • Adds Policy 15.3 requiring that beginning in 2022, every five years the county shall review and update sea level rise projections used in the Coastal Management Element. • Adds Policy 15.4 requiring that on an on-going basis the county shall coordinate with local municipalities on sea level rise adaptation and mitigation measures. • Adds Policy 15.5 adopting the CHHA as an Adaptation Action Area (AAA) for mitigation measures and resiliency improvements, as well as limiting public infrastructure expenditures. • Adds Policy 15.6 requiring that by 2023 the county shall re-evaluate the flood zone requirements and mitigation strategies within the AAA. • Adds Policy 15.7 whereby the county prohibits new adult congregate living facilities, nursing homes, and other similar facilities which serve special needs populations in the AAA. • Adds Policy 15.8 whereby the county prohibits increases in land use designation densities within the AAA. Future Land Use Element • Revises text to coordinate with proposed terminology changes in the Sanitary Sewer Sub - Element of the Infrastructure Element. • Revises Policy 17.5 to incorporate proposed changes in the Coastal Management Element by adding text describing that the Coastal High Hazard Area is designated as an Adaptation Action Area and subject to the density and land use restrictions in Objective 15 of the Coastal Management Element. Regional Impacts No adverse effects on regional resources or facilities have been identified. 193 Extraiurisdictional Impacts Council requested comments from local governments and organizations expressing an interest in reviewing the proposed amendment on March 29, 2017. No extrajurisdictional impacts have been identified. Conclusion No adverse effects on regional resources or facilities and no extrajurisdictional impacts have been identified. Indian River County is commended for taking a proactive approach to studying, identifying, and beginning to eliminate the negative water quality impacts on the Indian River Lagoon caused by septic systems in proximity to waterways and drainage canals. Recommendation Council should approve this report and authorize its transmittal to Indian River County and the Florida Department of Economic Opportunity. Attachments 194 Exhibit General Location Map List of Exhibits 195 T B r e v a r d C o u n t y Sebnst' c � Indian River U' County O Treasure Coast Regional Planning Council January 2015 0 1 2 3 4 h 1 i 1 i I Okeechobee C o u n t y I � ro R 512 . o � Fcllsmcrc _ . E • v t e f0 f0 N ,o _ N of U SR 60 / Osceola Blvd Y to o: U CR 6 S t . Lucie County r N ORDINANCE NO. 2018 - AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE SANITARY SEWER SUB -ELEMENT AND THE FUTURE LAND USE ELEMENT OF THE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. WHEREAS, the Board of County Commissioners adopted the Indian River County Comprehensive Plan on February 13, 1990; and WHEREAS, the County received Comprehensive Plan amendment applications during its October 2017 amendment submittal window; and WHEREAS, the Local Planning Agency, after due public notice, held a public hearing on this comprehensive plan amendment request on February 8, 2018, and WHEREAS, the Local Planning Agency, after receiving public comments, recommended that the Board of County Commissioners transmit the comprehensive plan amendment listed below to State and Regional review agencies; and WHEREAS, the Board of County Commissioners of Indian River County held a Transmittal Public Hearing on March 20, 2018, after due public notice, and WHEREAS, the Board of County Commissioners approved the transmittal of this comprehensive plan amendment to State and Regional review agencies; and WHEREAS, the Board of County Commissioners announced at the transmittal public hearing its intention to hold an advertised final public hearing at the adoption stage of this plan amendment; and WHEREAS, the Comprehensive Plan Amendment was transmitted to State and Regional review agencies; and WHEREAS, State and Regional review agencies had no objections to this amendment; and WHEREAS, the Board of County Commissioners held a Comprehensive Plan Amendment Adoption Public Hearing on June 5, 2018, after due public notice. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Indian River County, Florida, that: SECTION 1. Comprehensive Plan Amendment Adoption and Transmittal The amendment to the Indian River County Comprehensive Plan identified in Section 2 is hereby adopted, and the Board of County Commissioners directs staff to transmit the amendment to the State and Regional review agencies. Attachment 67 ORDINANCE NO. 2018 - SECTION 2. Amendment to the Coinnrehensive Plan AMENDMENT OF THE TEXT OF THE SANITARY SEWER SUB -ELEMENT AND THE FUTURE LAND USE ELEMENT OF THE COUNTY'S COMPREHENSIVE PLAN (APPENDIX A). SECTION 3. Repeal of Conflicting Provisions All previous ordinances, resolutions, or motions of the Board of County Commissioners of Indian River County, Florida, which conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. SECTION 4. Severability It is declared to be the intent of the Board of County Commissioners that, if any provision of this ordinance and therefore the Indian River County Comprehensive Plan Amendment is for any reason finally held invalid or unconstitutional by any court of competent jurisdiction, such provision shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining provisions. SECTION 5. Effective Date The effective date of this plan amendment, if the amendment is not timely challenged, shall be 31 days after the state land planning agency notifies the local government that the plan amendment package is complete. If timely challenged, this amendment shall become effective on the date the state land planning agency or the Administration Commission enters a final order determining this adopted amendment to be in compliance. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. If a final order of noncompliance is issued by the Administration Commission, this amendment may nevertheless be made effective by adoption of a resolution affirming its effective status, a copy of which resolution shall be sent to the state land planning agency. This ordinance was advertised in the Press -Journal on the 206' day of May, 2018, for a public hearing to be held on the 5ffi day of June 2018, at which time it was moved for adoption by Commissioner , seconded by Commissioner and adopted by the following vote: Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Joseph E. Flescher, Commissioner Timothy Zorc, Commissioner Susan Adams, Commissioner 2 198 ORDINANCE NO. 2018 - BOARD OF COUNT Y COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'Bryan, Chairman ATTEST BY: Jeffrey R. Smith, Clerk of Court and Comptroller This ordinance was filed with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY Dylan Reingold, County Attorney APPROVED AS TO PLANNING MATTERS Stan Boling, AICP; Community Development Director F:\Community Development\Comprehensive Plan Text Amendments\2017 Sewer Policy Update\Resolution and Ordinance\Comp Plan Text Amendment Adoption Ordinance - June 2018.doc 190 Indian River County 2030 Comprehensive Plan A ■ . A Indian River County Community Development Department Adopted: October 12, 2010 Supplement # ; Adopted , 2018, Ordinance 2018- AppeMgx A TABLE OF CONTENTS INTRODUCTION...................................................................... PURPOSE............................................................................... DEFINITIONS........................................................................... . BACKGROUND....................... :................................................ HISTORY............................................................................... COUNTY UTILITIES DEPARTMENT ................................ CENTRALIZED REGIONAL SYSTEM ............................... EXISTING CONDITIONS......................................................... RANTTARV CFWFR PR (1C FCC Collection.................................................................................................... Treatment.................................................................................................... By -Product Disposal................................................................................... PUBLIC SEWER SYSTEM........................................................................... South Regional Sewer Service Area........................................................... West Sewer Service Area............................................................................ Central Sewer Service Area........................................................................ North Sewer Service Area.......................................................................... City of Vero Beach Sewer Service Area ..................................................... Finance........................................................................................................ PRIVATE SEWER SYSTEMS...................................................................... SEPTICSYSTEMS........................................................................................ Septic to Sewer Study: Evaluation and Ranking ............................................ REGULATORY FRAMEWORK...................................................................... FEDERAL...................................................................................................... . STATE........................................................................... LOCAL.......................................................................... ANALYSIS....................................................................... . COLLECTION SYSTEM .............................................. Service Area............................................................... System Evaluation and Maintenance ......................... Service to New Development .................................... SepticSystems........................................................... TREATMENT............................................................... Public Treatment Plants ............................................. Private Treatment Plants ............................................ EFFLUENT DISPOSAL ............................................... SUMMARY OF ANALYSIS ........................................ GOAL, OBJECTIVES AND POLICIES ........................... GOAL............................................................................ Community Development Department ......................... 1 ......................... 1 ......................... 2 ......................... 4 ......................... 4 ......................... 4 S ......................... 8 ......................... 8 ......................... 8 ......................... 8 ......................... 9 ......................... 9 ....................... 10 ....................... 11 11) ....................... 13 ....................... 14 ....................... 16 ....................... 18 ....................... 19 ....................... 23 ....................... 25 ....................... 25 75 ................................................. 26 ................................................. 27 ................................................. 27 ................................................. 27 ................................................. 28 ................................................. 29 ................................................. 30 ................................................. 35 ................................................. 35 ................................................. 39 ............................................. 39 ................................................. 40 ................................................. 41 ................................................. 41 Indian River County 1 Apper?dfx A OBJECTIVE 1 Service Concurrent with Development..................................................... 41 OBJECTIVE 2 Regional System Expansion/Correction of Deficiencies .......................... 42 OBJECTIVE 3 Surface Water and Groundwater Quality .................................................. 43 OBJECTIVE 4 Water Conservation.................................................................................. 43 OBJECTIVE 5 Capital Improvements............................................................................... 44 OBJECTIVE 6 Package Treatment Plants......................................................................... 46 OBJECTIVE 7 Septic Systems.......................................................................................... 48 PLAN IMPLEMENTATION....................................................................................................... 50 EVALUATION AND MONITORING PROCEDURES............................................................. 54 Community Development Department Indian River County ii Appetx A LIST OF FIGURES Figure 3.A.1 Indian River County WWTF Service Areas.............................................................. 6 Figure 3.A.2 WWTF Capacity vs. Demand.................................................................................. 37 Community Development Department Indian River County iii AppeAdIx A LIST OF TABLES TABLE 3.A.1 - SANITARY SEWER FACILITIES IN INDIAN RIVER COUNTY* ............... 7 TABLE 3.A.2 - COUNTY REGIONAL WASTEWATER TREATMENT SYSTEMS ............ 15 TABLE 3.A.3 - INDIAN RIVER COUNTY SUBDIVISIONS WITH INCREASED HEALTH RISKS AND/OR INCREASED PROBABILITY OF GROUNDWATER CONTAMINATION ASSOCIATED WITH CONTINUED SEPTIC TANK SYSTEM USE ...................................... 22 TABLE 3.A.3.1- INDIAN RIVER COUNTY LIST OF SUBDIVISIONS FOR SEPTIC TO SEWER CONVERSION WITHIN UNINCORPORATED COUNTY AND CITY OF SEBASTIAN................................................................................................................................. 24 TABLE 3.A.4 - REGULATION OF SEWAGE.......................................................................... 26 TABLE 3.A.5 - TYPICAL CONCENTRATIONS FOR HOUSEHOLD WASTEWATER, SEPTIC TANK EFFLUENT AND WASTEWATER TREATMENT PLANT EFFLUENT ..... 31 TABLE 3.A.6 - SANITARY SEWER SUB -ELEMENT IMPLEMENTATION MATRIX....... 51 TABLE 3.A.7 - SANITARY SEWER SUB -ELEMENT EVALUATION MATRIX ................ 55 TABLE 3.A.8 - WATER & WASTEWATER CONNECTION MATRIX FOR NEW DEVELOPMENT......................................................................................................................... 56 Community Development Department Indian River County iv App er?d4x A INTRODUCTION Wastewater is a term used to describe water leaving a site as sewage. Generally, this includes water from the kitchen and bathroom sinks, toilets, dishwashers, clothes washers, and bath tubs/showers. Each day, every person within Indian River County produces an average of 100 gallons of wastewater. This wastewater has three possible destinations. First, it may enter an on-site sewage treatment and disposal system OSTDS , usually a septic tank followed by a drainfield, where it receives a minimum level of treatment. Second, it may go to a private sewage treatment plant, generally located near the dwelling unit or other structure. Private treatment plants usually provide a greater degree of treatment than septic systems. The third possible destination for wastewater is a regional treatment plant. Such regional plants may be located many miles from the structure where wastewater is generated. These plants generally provide a consistently greater degree of treatment than either septic systems or private plants. Wastewater treatment systems are comprised of three components; these are collection, treatment, and disposal. The importance of each of these three components varies with the type of wastewater system. This document will address the collection, treatment, and disposal characteristics of septic systems, private treatment plants, and regional treatment systems. PURPOSE The purpose of the Sanitary Sewer Sub -Element is to: • identify existing and projected demand and need (demand - supply = need) for sanitary sewer facilities based on the county's population, existing and future land use, capacity of existing facilities and any future changes to these facilities; • identify the operational responsibilities, geographic service areas and levels of service provided by each facility; • identify those areas where public sewer will and will not be provided; and • identify environmentally sound methods of disposing of treated wastes and sludge from treatment plants. This sub -element will provide direction for the county in planning for the collection, treatment, and disposal of wastewater in a manner consistent with federal, state and local laws. In addition, the Sanitary Sewer Sub -Element will identify proposed locations and levels of service of sanitary sewer facilities. Finally, this element will establish sanitary sewer policies that complement the county's future land use pattern and serve as a means of directing future growth in the county. Community Development Department Indian River County 1 Appi9dikA DEFINITIONS Wastewater means untreated sewage. Effluent means the liquid by-product of the wastewater treatment process. Wastewater Collection Network means the system of pipes which convey the untreated wastewater from individual homes and other establishments to the treatment plant. Wastewater Interceptors are defined as parts of the collection system which connect directly to and convey sewage to the treatment plant. Wastewater Trunk Mains are components of the collection system which connect directly to and convey sewage to the interceptors through a gravity system. Pump Stations are mechanical devices used to pump sewage through the collection network (force mains) for the purpose of transporting the untreated wastewater to the treatment plant. Force Main means a pressurized segment of the collection system. Wastewater Treatment Plant means the facility which functions to remove solid and organic materials from the wastewater. Wastewater Treatment Process is the means by which solid and organic materials are removed from the untreated wastewater. Level of Wastewater Treatment is defined by the proportion of solid and organic materials removed from the wastewater. The most common levels of treatment are: primary, secondary, and tertiary. Primary Treatment removes between 30 and 35 percent of the organic material and up to 50 percent of the solids from the sewage. Because screens and settling tanks are the most common methods used to remove the solids, this process is also referred to as physical treatment. Secondary Treatment removes between 80 and 90 percent of the total organic material and suspended solids from the sewage. This level of treatment generally requires multiple steps involving one biological process and one or more physical processes for removal of suspended solids. Tertiary Treatment is a level of wastewater treatment which removes the organic material and suspended solids, synthetic organic compounds and inorganic chemicals. If not removed, these agents may cause pollution problems. Tertiary treatment adds steps to the primary and secondary processes which will remove these pollutants. The most common tertiary processes Community Development Department Indian River County 2 Appiftdix A remove compounds of phosphorus and nitrogen. The effluent from advanced treatment processes often approaches the quality of drinking water. Septic T4nk—Systems are small scale wastewater treatment systems consisting of two components. Those components are typically a septic tank where solids settle out and biological action occurs, and a drainfield where the remaining liquid is discharged and further treated. Septic systems provide a minimal level of wastewater treatment. Regional Wastewater Treatment Systems are large scale sanitary sewer systems comprised of three components: collection of raw sewage; treatment of the sewage; and the disposal of the treated sludge and effluent. Package Wastewater Treatment Plants are small treatment systems designed and built in modular units and having components similar to larger regional treatment facilities. Infiltration means water, other than wastewater, that enters a sewer system (including sewer service connections and foundation drains) from the ground through such means as defective pipes, pipe joints, connections or manholes. Inflow means water, other than wastewater, that enters a sewer system (including sewer service connections) from sources such as, but not limited to, roof leaders, cellar drains, yard drains, area drains, drains from springs and swampy areas, manhole covers, cross connections between storm sewers and sanitary sewers, catch basins, cooling towers, storm waters, surface runoff, street wash waters or drainage. Community Development Department Indian River County 3 AppWdix A BACKGROUND An important aspect of wastewater or sanitary sewer planning involves examining existing conditions. Prior to that, however, it is helpful to consider the background or history of the wastewater system in the county. That provides a perspective regarding county policy on this matter. Instead of a static view of current conditions as the existing conditions section provides, the background section identifies recent trends in this area. HISTORY A review of recent history shows that Indian River County has owned and operated sanitary sewer facilities for only a relatively short time. Prior to the 1970's, the use of centralized facilities which provide the highest level of treatment and efficiency was limited to the densest and most intensely developed urban areas of the county. Those areas were located within or adjacent to the City of Vero Beach. While centralized sewer service has been available to the City of Vero Beach since 1926, the rest of the county did not have access to such service until the late 1970's. In the past, the use of privately owned sewer facilities provided the county with an alternative to publicly owned, centralized sewer services. Private sewer facilities are operated by private companies which are given the authority to provide wastewater service to specified areas. Most private wastewater systems provide service only to an individual subdivision or development. Prior to the establishment of the County Utilities Department in 1972, the regulation of wastewater facilities rested with several state and federal agencies and often focused on the permitting of new and the expansion of existing treatment facilities. By 1972, the regulatory agencies were becoming more intent on discouraging the use of individual septic tanks and small package systems. COUNTY UTILITIES DEPARTMENT Authorized to develop procedures and standards for utilities in the county, the County Utilities Department also issues utility permits. Initially formed to regulate privately owned utility systems, the Utilities Department was also charged with establishing a countywide utilities system. At the time that the utility department was created, centralized sewer services in the county were provided by the City of Vero Beach, by private utility companies, and by private systems serving individual buildings and developments. A majority of residential developments in the unincorporated county, however, relied on individual septic tanks for wastewater treatment and disposal. In 1973, a master sewage plan was developed for the county. That plan identified the need for publicly owned and operated regional facilities to protect the public health and prosperity of the community. The plan outlined proposed service areas in the eastern portion of the county as well Community Development Department Indian River County 4 Appdix A as the necessary facilities and capitalization required to implement the plan. The plan also recommended eventually incorporating private sewer treatment facilities into the county system. Also in 1973, the County and the City of Vero Beach entered into an agreement regarding the provision of sanitary sewer services. This agreement established boundaries for areas in the county that would receive services from the city. CENTRALIZED REGIONAL SYSTEM The county's first direct provision of wastewater treatment services took place in 1978, as the result of problems at two private sewer systems. The Gifford system (later to be known as the Central Plant) and Ixora Park facilities had experienced system failures that resulted in the release of raw sewage into the surrounding areas. Because of these problems and their environmental impacts, the County Utilities Department assumed responsibility for the operation of these plants. The Central Plant has since been expanded, while the Ixora plant has been decommissioned. In 1982, county wastewater services expanded when the Utilities Department took over the operation of the Vista Royale and Vista Royale Gardens plants in the southern part of the county. This expansion continued with construction of the West Regional Wastewater Treatment Plant which began operation in 1986. Located south of SR 60 and east of I-95, the West Regional Plant provides wastewater service for the rapidly growing SR 60 Corridor area. In the early 1.990's, the County took over the operation and the maintenance of the Blue Cypress Lake Package Wastewater Treatment Facility. Utilities system expansion continued in the 1990's. In 1990, the county completed construction of the North County Plant. Then, the County acquired the South County Plant from General Development Utilities in 1993. In 1995, the county purchased the City of Sebastian's utilities system. In 1987, Indian River County adopted a Wastewater Master Plan which has been updated several times since then, most recently in December 2004. That plan identified a system of wastewater treatment facilities to accommodate the anticipated growth of the county. The Master Plan identifies five sewer service areas. Those areas are North, West, Central, South, and City of Vero Beach. One publicly owned and operated regional wastewater treatment plant exists within each of the five service areas. In addition to public facilities, septic tanks systems and private treatment facilities currently exist and will continue to exist in the county. —Table 3.A.1 lists existing wastewater treatment plants in Indian River County with their capacity and service area. Community Development Department Indian River County 5 Appdix A . 61! LLQ r� +*•♦ ��!, Yr �}�i� •i� i+i� •iii+•�1 +i+�•G•+� i�i'4i` � �`Y .,'►�t,.4+.��;G•.�►!•.f. .Os!+°.�lil�aa!f!if!+a..+t {G� �f♦.♦ff♦f H ♦�'♦'. Y ♦ ll�f, �•i�i*+i*i'�ii MEN� VON I.1 U TABLE 3.A.1- SANITARY SEWER FACILITIES IN INDIAN RIVER COUNTY* * Excludes private permitted Industrial Waste Water facilities SOURCE: Indian River County Utilities Department Community Development Department Indian River County 7 Appidix A PUBLIC PACKAGE SERVICE AREA DESIGN CAPACITY IN OR OPERATING OR GALLONS/DAY FACILITY PRIVATE ENTITY REGIONAL 1. North public IRC regional North of 77' Street to North County 850,000 County Line & North Barrier Island 2. Central public IRC regional 26'h Street and Vero Beach City limits 4,000,000 County to 691h Street 3. West public IRC regional South of 26'h Street and west of City of 6,000,000 County Vero Beach 4. S. County public IRC regional Southeast mainland 2,000,000 5. Vero public Vero Beach regional Vero Beach, Ind. Riv. Shores, S. Barrier 4,500,000 Beach Island 6. Blue public IRC package Blue Cypress Improvement Dist. 17.0002"W Cypress 7. Sun -Ag private Sun -Ag Co. package Sun -Ag Mobile Home Park near 50,000 MHP Fellsmere 8. Sun -Ag private Sun -Ag Co. package Sun -Ag Packinghouse near Fellsmere 2,500 Packing- house 9. Su -Rene Mobile private Su -Rene package Su -Rene Mobile Home Park 5,000 Home Park 10. Royal Oak private Royal Oak package Royal Oak Mobile Home Park 5,000 Mobile Home Park * Excludes private permitted Industrial Waste Water facilities SOURCE: Indian River County Utilities Department Community Development Department Indian River County 7 Appidix A EXISTING CONDITIONS In assessing existing conditions, it is necessary to address the sanitary sewer system on several levels. First, it is necessary to differentiate among the various types of systems in the county. This involves separate consideration of the publicly -owned sewer systems, the privately -owned sewer systems, and individual septic systems. Second, it is necessary to identify individual service areas for both the public system and private systems. Finally, it is necessary to assess each type of system and service area in terms of collection, treatment, and disposal. SANITARY SEWER PROCESS Within the county, there are various sanitary sewer systems and service areas. Although specific aspects of the sanitary sewer process vary with the type of system, certain characteristics are the same, regardless of system type. Collection Once wastewater is generated by residences, businesses, industries, and other land uses, it is then conveyed from an individual establishment to a wastewater treatment plant by the collection network. Alternatively, the wastewater may go to an individual septic tank for on-site treatment. Where a centralized system is involved, however, the collection network is generally laid out in a pattern roughly comparable to the branching pattern of a tree. Whereas the smallest sewer pipes connect individual establishments to components of the collection system called trunk mains and interceptors, interceptors and trunk mains connect with and convey wastewater directly to the treatment plant. Treatment After being collected, wastewater is processed by a wastewater treatment plant. Presently, both Indian River County and the City of Vero Beach maintain regional wastewater treatment plants. In addition to those five regional facilities, there are four private package wastewater treatment facilities and the one public package treatment facility (the Blue Cypress Lake wastewater treatment plant) in the county. The existing wastewater treatment plants use a variety of methods to treat wastewater. Once at the treatment plant, the wastewater is treated to remove solid and organic materials. The level of processing of the wastewater is either primary, secondary, advanced secondary, or tertiary. Overall, the treatment level is based on the treatment method and the proportion of materials removed from the wastewater. Community Development Department Indian River County 8 App�Wdix A In addition to differences in the methods of treating wastewater, the existing wastewater treatment plants also differ in the capacity of the facilities. Expressed in terms of gallons of wastewater per day, the capacity of a wastewater treatment plant is the number of gallons of wastewater that the plant can treat and dispose of on an average daily basis. By -Product Disposal The by-products of the treatment process are effluent, screenings and grit, as well as sludge and septage. Effluent is liquid waste. At county operated wastewater treatment facilities, effluent is usually disposed of through either discharge to a percolation pond, through wetlands, or by reuse. Reuse is an effluent disposal method involving spray irrigation. Screenings and grit are the accumulated coarse sewage solids retained by the screening process. Screenings and grit are disposed of at the county landfill. Sludge and septage are the biological organisms that accumulate in the plant. Prior to final disposal, sludge is usually subjected to an additional biological treatment process to remove pathogens. Sludge is then transported to the County's Residual Dewatering Facility (RDF), where along with grease they are subject 14 is also ^ubjee4 to a physical dewatering processes which facilitates tfaaspei4a4ien and disposal. Sludge and septage are disposed of ^* ^ speeial faei4y at the County A screw conveyor is used to transfer the dried cake to a truck for hauling to the landfill for ultimate disposal. PUBLIC SEWER SYSTEM The five geographic areas comprising the county public sewer system are: the south regional area, the west regional area, the central regional area, the north regional area, and the City of Vero Beach service area. Within the county system, the south county regional plant is connected to the west county regional plant; the north county regional plant is connected to the central county regional plant; and there is a limited connection between the central regional plant and west regional plant. Because the county's regional wastewater treatment plants are interconnected, there is flexibility as to which plant or plants will need to be expanded to accommodate future demand. At the county's central plant, the county also treats the City of Fellsmere's sewage for a bulk rate. Currently, the city's average daily sewer flow is about 71,000 gallons per day, with a maximum flow of 100,000 gallons per day. Besides its regional plants, Indian River County also operates the Blue Cypress Lake package treatment facility. Community Development Department Indian River County 9 Appdix A In -2006 2017, 21,34 )28,167 (47.24%443") of the 59,6184 -,4-8-9 ro-S:ao^ti-a units developed residential and commercial parcels within the County's service area were connected to the County's regional sewer system. At tha4 time all eustemer-s of the eeu"ty's system, ifleluding these.!' i - i . eipalities, totaled 24,250. South Regional Sewer Service Area The South Regional Sewer Service Area is located in the southeast portion of the mainland and contains the South Regional Wastewater Treatment Facility (SRWWTF). The SRWWTF is a 2,000,000 GPD facility which uses biological nutrient removal to provide a tertiary filtration level of treatment. Effluent from the SRWWTF is reused at vafiaus eounty 4tesfor spray irrigation or discharged into percolation ponds or discharged into the 169 acre man-made wetland on the West Regional WWTF site. In addition to force mains along US 1, the South Regional Service Area collection system currently extends to the Vero Shores, Garden Grove, and Grove Isle developments, portions of the Vero Beach Highlands residential subdivision, and other subdivisions within the southern portion of the county. South Regional Plant Public or Private Public Operating Entity Indian River County Geographic service area South County Area Design capacity in GPD 2,000,000 Current demand in GPD 2( 017) 1 -,634, -NO 813,000 Level of Service 250 GPD/ERU Projected facility needs 1,850,000 gal./day 2030 Effluent Disposal Method Reuse Effluent Disposal Site Various Level of Treatment Tertiary Filtration Treatment Method Biological Nutrient Removal Screenings/Grit Disposal Site Landfill Sludge and Septage Disposal Site Sludge Facility at Landfill Community Development Department Indian River County 10 AppR�dix A West Sewer Service Area The West Regional Service Area includes the unincorporated SR 60 corridor area and the area southwest of Vero Beach. Within the West RegionalService Area, there is one wastewater treatment plant. The West Regional Wastewater Treatment Facility (WWTF) is located south of 8th Street, north of 4th Street, and between 90th Avenue and 82nd Avenue. This plant, with a 6,000,000 GPD capacity, uses biological nutrient removal to provide a tertiary filtration level of treatment. Presently, effluent from this treatment facility is reused for spray irrigation or discharged into a f 169-5 acre man-made wetland on the treatment plant site. The West Regional Service Area force mains extend from the West Regional WWTF along the SR 60 corridor and along 66th Avenue from SR 60 to 4th Street. Force mains also extend from the West County Plant along 82nd Avenue to the Oslo Road/74t' Avenue commercial/industrial node and to the SR 60/I-95 commercial/industrial node. The system serves the Heritage Village, Countryside, Cambridge Park, Indian River Estates, Village Green, Vista Plantation, Lake in the Woods, Sixty Oaks, and Rivera Estates residential developments. West Regi nal Plant Public or Private Public Operating Entity Indian River County Geographic service area SR 60 Corridor west of 58' Avenue Design capacity in GPD 6,000,000 Current demand in GPD 2017 X9-5 ,; 2,214,000 Level of Service 250 GPD/ERU Projected facility needs 4,850,000 gal./day (2030) Effluent Disposal Method Reuse Irrigation/Wetlands Treatment Effluent Disposal Site Golf Courses & West Reg. Wetlands Level of Treatment Tertiary Filtration Treatment Method Biological Nutrient Removal Screenings/Grit Disposal Site Landfill Sludge and Septage Disposal Site Sludge Facility at Landfill Community Development Department Indian River County 11 Appgfdix A Central Sewer Service Area The Central Regional Sewer Service Area includes the portion of the mainland generally bounded by I-95 on the west, 691i Street on the north, the Indian River Lagoon on the east, and the City of Vero Beach and 26th Street on the south. This plant located north of 49th Street, in the unincorporated community of Gifford. The Central Regional Wastewater Treatment Facility (WWTF) is located within the service area. This plant, with a 4,000,000 GPD capacity, uses contact stabilization and extended aeration to provide a tertiary filtration level of treatment. Presently, effluent from the treatment facility is discharged into percolation ponds or reused for spray irrigation. Collection lines extend from the plant along 49th Street, between 58rd Avenue and US 1, along 58th Avenue from 26th Street to 65th Street, along 53rd Street from 581i Avenue to the Lateral H canal and along US 1 from 691h street to Indian River Memorial Hospital. The system also extends to the Bent Pine and Grand Harbor residential developments, and to much of the Gifford community. The Central Regional WWTF is presently accepting flow from the North Regional Wastewater Treatment Facility, which is temporarily on stand-by. The flow is being transferred from the north facility to the central facility via a 16" transmission force main located along Old Dixie Highway from 77th Street to 53`d Street, then into the Central Regional WWTF along the Lateral H canal. Central Re ional Plant Public or Private Public Operating Entity Indian River County Geographic service area Vero Beach City- Limits to 69th St. Design capacity in GPD 4,000,000 Current demand in GPD 2017 4-,934,4N 2,253,000 Level of Service 250 GPD/ERU Projected facility needs 4,250,000 gal./day (2030) Effluent Disposal Method Reuse Irrigation/Rib Basin Effluent Disposal Site Various Golf Courses Level of Treatment Tertiary Treatment Treatment Method Contact Stabilization/Extended Aeration Screenings Grit Disposal Site Landfill Sludge and Septage Disposal Site Sludge Facility at landfill Community Development Department Indian River County 12 Appg}idix A North Sewer Service Area The North Sewer Service Area lies north of 77th Street and encompasses the area between I-95 and the Atlantic Ocean. Within this service area, there is one wastewater treatment plant operated by the county. This plant is the North Regional Wastewater Treatment Facility (WWTF). The North County Plant is an 850,000 GPD facility which uses an oxidation ditch and extended aeration to provide a tertiary filtration level of treatment. Effluent from the North County Plant is discharged into percolation ponds or reused for spray irrigation. North Regional Plant Public or Private Public Operating Entity Indian River County Geographic service area 77th Street to North County Line Design capacity in GPD 850,000 Current demand in GPD ZQ 171 Flow transferred to Central Regional Plant Level of Service 250 GPD/ERU Projected facility needs 4,854, -QW 2,000,000 gal./day (2030) Effluent Disposal Method Percolation Pond/Spray Irrigation Effluent Disposal Site Golf Courses Level of Treatment Tertiary Filtration Treatment Method Oxidation Ditch/Extended Aeration Screenings Grit Disposal Site Landfill Sludge and Septage Disposal Site Sludge Facility at landfill Collection lines extend south from the North County Plant along Old Dixie Highway to 73' Street. From there, the lines extend east into the Copeland's Landing residential development. To the north, lines extend along the US 1 corridor to the county line. A force main runs along CR 512, from US 1 to I-95, and north along Roseland Road from CR 512 to approximately '/ mile north of Main Street. Another force main extends west along Main Street from US 1 to approximately halfway to Roseland Road. Collection lines, including a force main along the north two miles of Roseland Road, extend to the Roseland area. Collection lines also extend to several residential developments on the north barrier island, including Sea Oaks, Windsor, and the Town of Orchid. Presently, the North Regional WWTF is temporarily shut down, and the flow is being transferred to the Central Regional WWTF via a 16' force main along Old Dixie Highway from 77th Street to 53rd Street and then along the Lateral H canal into the Central Regional WWTF. Community Development Department Indian River County 13 Appff�dix A City of Vero Beach Sewer Service Area The City of Vero Beach sewer service territory encompasses the City of Vero Beach, most of the Town of Indian River Shores (one multiple -family residential complex is excluded), and the portion of the barrier island south of the City of Vero Beach. In addition, it serves some of the unincorporated county area around the city. The Vero Beach Wastewater Treatment Plant has a design capacity of 4,500,000 GPD. The method of treatment consists of complete mix activated sludge, followed by water reclamation processes that include tertiary filtration and high level disinfection. Most effluent from this plant is used for irrigation by golf courses and residential developments. PW4ag r-ftse. The remainder is disposed of via deep injection well. City of Vero Beach Plant Public or Private Public Operating Entity City of Vero Beach Geographic service area City of Vero Beach; Town of Indian River Shores; South Barrier Island Design capacity in GPD 4,500,000 Current demand in GPD 2017 3,5001.-000 Level of Service 250 GPD/ERU Projected facility needs 4,000,000 gal./day (2030) Effluent Disposal Method Reuse Deep Injection Well Effluent Disposal Site Residential Landscapes/Golf Courses Level of Treatment Secondary/High Level Disinfection Treatment Method Activated Sludge/Filtration Screenings/Grit Disposal Site Landfill Sludge and Septage Disposal Site Landfill Table 3.A.2 summarizes the county regional wastewater treatment system. Community Development Department 14 Indian River County AppfWix A Comprehensive Plan Sanitary Sewer Sub -Element TABLE 3.A.2 - COUNTY REGIONAL WASTEWATER TREATMENT SYSTEMS SERVICE TREATMENT DESIGN 2899 2 I TYPES OF TREATMENT METHOD TREATMENT EFFLUENT PROPORTIONAL AREA PLANT CAPACITY DEMAND LAND USES LEVEL DISPOSAL METHOD ALLOCATION IN CPD IN GPD SERVED NORTH North County 850,000 Flow residential, oxidation ditch and extended tertiary percolation pond and 60% Sebastian, 30% transferred to commercial, aeration spray irrigation IRC, Central Plant industrial 10% Fellsmere CENTRAL Central County 4,000,000 1,834,009 residential, contact stabilization and tertiary percolation pond and 100% IRC 2-,253.000 commercial, extended aeration spray irrigation includes flow industrial from north regional WEST. West County 6,000,000 1;430,999 residential, biological nutrient removal tertiary spray irrigation and on- 100% IRC 2.214.000 commercial, site wetland industrial SOUTH South County 2,000,000 1,634,090 residential, Biological nutrient removal tertiary spray irrigation, 100% IRC 813.000 commercial, percolation pond and industrial West Regional Wetland VERO City of Vero 4,500,000 3,500,000 residential, complete mix activated tertiary spray irrigation 65% Vero Bch., 24% BEACH Beach commercial, sludge and high level IRC, industrial disinfection 11% Indian River Shores TOTAL 17,350,000 8,918,009 8.780.000 Community Development Department Indian River County 15 - 219 Comprehensive Plan Finance Sanitary Sewer Sub -Element Financially, the Indian River County Utilities Department is an enterprise system. That means that there is no general tax money allocated for the construction or expansion of utility services. Instead, the County Utilities Department's revenue comes from sources such as water sales, meter installation charges, hydrant maintenance tax, sewer service charges, effluent reuse sales, penalties, service charges, capacity charges, and other sources which make the utility department financially self-sufficient. According to cGounty regulations, most parcels within 200 feet of a county sewer line must connect to the county system. Upon connection, a customer incurs certain charges. Those charges generally cover the costs of capacity producing facility capital improvements. Some charges, however, can be incurred even before connection. Because unused capacity can be reserved for future development, wastewater treatment plants are developed with excess capacity. Since maintaining that excess capacity increases operation and maintenance costs, a monthly base facility charge applies to capacity reserved for future development. Other charges include the following: • Wwaste water treatment charges • volume charges • customer charges • connection charges • meter re -reads and leak inspection charges • delinquency charges • general service call charges • meter calibration charges • damage repair charges • engineering services charges • deposits required upon opening • charges for transferring or reconnecting a service • additional charges for complex connections Some charges, such as connection fees, vary based on meter size or type of commercial use. The Utilities Department may use these revenues to expand facilities or to modify the existing system. These funds can be used for either capital or operating needs. Another source of revenue, which can be used only to offset a portion of the capital cost of expanding system capacity, is the capacity charge. Capacity charges pay for certain necessary improvements that must be made in order to provide added capacity to meet the needs of new Community Development Department Indian River County 16 AppiRdix A Comprehensive Plan Sanitary Sewer Sub -Element residents as well as industrial and business establishments anticipated in future years. The remaining capital cost is recouped through monthly charges. As a payment option for extension of the sewer collection system, the county allows a contribution in aid of construction. After the installation of sewage collection facilities by a developer, title to those facilities is transferred to the county. The referenced facilities may be "on-site" or "off-site." These options are discussed below. • On -Site Facilities Each developer is responsible for the design, installation, inspection, and testing of the complete sewage collection system located within the boundaries of the developer's property. • Off-site Facilities The location, size or proposed density or intensity of a development project may make service to the property dependent upon the extension of off-site sewage collection facilities. Off-site facilities are those mains, sewage collection lines, sewage force mains, and/or pumping stations adequate in size to transmit sewage collected on the developer's property to a treatment plant or disposal site. The county's policy is to expand its sewer system in an orderly and economical manner. That expansion schedule, however, does not always coincide with a developer's plans. In cases where the county does not plan to expand its system to serve a project in the timeframe required by a developer, the developer is required to construct or pay the cost of off-site facilities associated with that project when the following conditions exist: • such an extension would require an extraordinary expenditure by the county for transmission facilities; and • such expenditure would cost more than the county's standard capacity charge. In that event, the county may negotiate an agreement which enumerates the following: • the county's responsibility to provide service to the development and possibly reimburse the developer for oversized facilities; and • the developer's responsibility to construct and dedicate to the county the off-site facilities (possibly oversized to meet future demands). Community Development Department Indian River County 17 Appjpdix A Comprehensive Plan Refundable Advances Sanitary Sewer Sub -Element In addition to a contribution in aid of construction of off-site facilities, the county may require a refundable advance by a developer to further temporarily defray the cost of any "off-site" extension of water and/or sewer mains and pumping stations necessary to connect the developer's property to the county's water and sewer facilities. This provision recognizes instances in which a developer may be required to advance funds to construct off-site facilities sized in accordance with the County's Master Plan. All amounts expended by a developer pursuant to such an agreement, over and above the developer's need for off-site facilities, may be refunded to the developer in accordance with the terms and conditions of a refunding agreement which the county executes with the developer. When the county deems it to be in the best interest of the county utility system, the County may assume a portion of the material cost of such projects. Generally, refund agreements provide for a plan of refund based upon the connection of other properties served by the "off-site" facilities installed by the developer. Assessment Another funding option available to the county is assessment. With this method, the Board of County Commissioners may assess benefitting property owners a proportional share of the cost of any county project, including utility line extensions. Assessment projects may be initiated by either the Board or property owners. For utility line extensions, main transmission or collection lines (Master Plan lines) are not included in the assessment calculations. Those lines are funded through other sources. Generally, assessments may be financed for up to 10 years, with assessment interest rates set by the Board of County Commissioners in January of each year. Usually, the Board adopts the prime rate. PRIVATE SEWER SYSTEMS Indian River County has four active private sewer systems, each of which uses package treatment plants. Two of the county's private plants are operated by the Sun -Ag company. Those plants are located near the City of Fellsmere, outside of the county's service area. One of those plants serves a mobile home park, while the other serves a packinghouse. Both of those facilities use extended aeration to provide a secondary level of treatment. Effluent at those plants is disposed of through a percolation pond. The county's other private systems are located at the Su -Rene mobile home park and Royal Oak mobile home park in the unincorporated county. Those facilities use extended aeration to provide a secondary level of treatment. Effluent at those plants is disposed of through a percolation pond. Community Development Department Indian River County 18 Appendix A 222 Comprehensive Plan SEPTIC TANK-SSYSTEMS Sanitary Sewer Sub -Element The third type of sanitary sewer system is an onsite sewage and treatment and disposal system (OSTDS) which maybe utilized under certain conditions when a private or publicly owned centralized sewer system is unavailablein the Eeunty-is- the -indii4dual ssysten �.- sep ncTT,c� tank. -Septic systems are ^" and designed to serve one or a limited number of land use facilities and are sized based on estimated water use. Despite major expansion of the wastewater collection network, many res' -developed commercial and residential parcels within the unincorporated portion of the county do not have access to regional wastewater treatment facilities or package treatment plants. For those land uses, wastewater treatment and disposal is provided by individual septic systems. Based on Aeeer-ding to the Florida Department of Health Waste Water Inventory for 2015,E County Health TlepaA. ent irorurn an estimated 45% of the developed commercial and residential parcels in Indian River County are served by public sanitary sewer and an estimated 55% of the remaining developed commercial and residential parcels are served by septic systems. From 2007 through 2016, there were an average of 6-8-121 new septic systems constructed annually with steadily increasing numbers from 2013 to 2016. Even so, the average number of new septic systems per year (121) is significantly lower than the 658 newsystems per year average for the 1995 - 2006 period. The average number of septic systems repairs per year for the 2007-2016 period was 591 ith;.,. the , f:ate , n-Pf between 1995 to 2006 Of those -sept=ie-tanks, -1A to 8-0A werea -fer-- eVe-m-mer-eial uses. There are commercial and industrial corridors that are served by septic systems such .as portions of US Hwy 1, Old Dixie Hwy Oslo Road. Most of the residential septic systems are concentrated in Roseland, Sebastian, Vero Lake Estates, and the elae f platted subdivisions south of the City of Vero Beae State Road 60. A septic tank -system consists of two components. One is the septic tank, while the other is the drainfield. The tank receives sewage from the residence or commercial establishment and provides a period of settling, during which time a significant portion of the solids settle out. The treatment process is accomplished by bacteria that gradually decompose the solids which settle to the bottom of the septic tank. The remaining liquid or effluent is discharged through underground drainage pipes into the drainfield where it percolates into the soil. Once in the soil, microorganisms and filtration „ o fif treat the liquids. Ever:y t4ee to five , r^, As part of routine maintenance, the accumulated solids should nbe removed from the septic tank every 3 to 5e� ars by a licensed contractor. These The solids, called septage, are generally transported to regional ' o o a 'i*iefo twfeat epA to d ^'.the residual dewateringfy next to the county landfill. Septic tank -systems provide minimal on-site wastewater treatment for beth -residential and sn}all- seale-commercial developments. Gone rally,-TypicallL a 3 -bedroom residential septic tanlEs system has a 900- gallon septic tank and 375 square Community Development Department Indian River County 19 Appendix A 223 Comprehensive Plan Sanitary Sewer Sub -Element feet of trench drainfield. Commercial septic tanks systems vary depending on estimated water use.ttsu lly ha-,^ a'aw^^- eapa it Since effluent from septic tanks is discharged to a drainfield where it is allowed *^ percolates into the soil, soil permeability and depth to the water table are limiting factors for septic tars sy tem use. To ensure adequate performance and protection of groundwater quality, elevation of septics s� tem drainfields is often required. All OSTDS (septic system) permitting is done by the Florida Department of Health in Indian River County (DOH -Indian River). According to the DOH -Indian River it is challenging t• -i -s -a Eliffieult-p�� permit eeia i ••�iNe-h to i^st-A septic systems installations in the county e anvdue to several factors whieh aeeeur€er- this diffieulty. These -€after--areincluding: a hig het season water table of less than 10 -inches as described in the USDA Soil Survey^,,, -d : .,i,,. -est all areas of the ^ „+.,• and soil VV11d1L1V1TJ -G V1Ls the presence of restrictive low permeable soil strata; • platted or recorded parcels less than %Z acre; and • setbacks from surface waters and/or wells. .��. The areas of the county having "Excessively Drained Soils" and "Moderately Drained Soils" are better suited for septic t-af&-systems. As shown on Figure 3.E.1 of the Stormwater Management Sub -Element, even these two soil types have limitations with respect to septic tank system suitability. While moderately drained soils have a severe limitation rating for septic system suitability, excessively drained soils percolate so rapidly that they provide very poor filtration. Septic tanks -s sty ems on these soils have a potential for causing groundwater contamination. Areas of excessively drained soils in Indian River Countv are tvpically adiacent to waterbodies including canals, St. Sebastian River, and the Indian River Lagoon. CufFeady, the The Florida Department of Health (DOH) establishes the rules for septic system permitting_xagnir-es thattank system a=o n -+„m of 42 inehes of W 1 Community Development Department Indian River County 20 Appendix A 224 The areas of the county having "Excessively Drained Soils" and "Moderately Drained Soils" are better suited for septic t-af&-systems. As shown on Figure 3.E.1 of the Stormwater Management Sub -Element, even these two soil types have limitations with respect to septic tank system suitability. While moderately drained soils have a severe limitation rating for septic system suitability, excessively drained soils percolate so rapidly that they provide very poor filtration. Septic tanks -s sty ems on these soils have a potential for causing groundwater contamination. Areas of excessively drained soils in Indian River Countv are tvpically adiacent to waterbodies including canals, St. Sebastian River, and the Indian River Lagoon. CufFeady, the The Florida Department of Health (DOH) establishes the rules for septic system permitting_xagnir-es thattank system a=o n -+„m of 42 inehes of W 1 Community Development Department Indian River County 20 Appendix A 224 Comprehensive Plan Sanitary Sewer Sub -Element afakn ng soil belew the infiltrating suff ee of the a,.ainfiel . During the wet season.menths 0f June through October,, the water table in much of the county may be -only -is less than 24-10 inches below this irfiltfat ng su the existing naturalrg ade. Therefore, fill material is often placed on top of existing soil creating a mound to achieve the required 24 inch separation between the bottom of the drainfield and the wet season water table. This fill material, which provides the depth necessary for the proper operation of the septic tank system, is Usual}a hi�y p8r-6u-$a}id that can pcmTythe licg ids diseeha-Fge T into +civ drain€ielFl-typically contains slightly limited soils that treat effluent discharged into the drainfield. The DOH has determined that the average life of a residential septic system (includin drainfield) is 19 years and that of a commercial system is 10 years. Routine maintenance and proper use can extend the life of a septic system. When septic systems are repaired, the DOH allows for a drainfield replacement according to the rules in place at the time of original construction. Most repairs for parcels developed prior to 1983 are permitted with only a 6 inch separation between the bottom of the drainfield and the wet season water table rather than 24 inches. In low density areas with adequate soils where septic tanks systems are appropriate, there can still be problems if septic tanks -s stare not maintained. Generally, septic tanks need to be pumped on ^ ,-eg. laf pumped every 3 to 5 years. While there are private septic tank service companies which empty -pump _septic tanks and haul away septage, it is the septic tank owner who is responsible for initiating maintenance activities. Improperly maintained septic systems can cause a system failure and a sanitary nuisance often requiring a repair of the septic system. Even when fill material is plaeed an a Fesidential let, there are still afeas ef the eethi+ty in whieh there- are- problems with septic tank systems—Besides soil and groundwater conditions, adverse impacts may arise_ due to inadequate separation between septic t� system drainfields and wells or waterbodies. Without adequate separation, the potential of contamination from septic tanks systems seeping into wells or waterbodies is greatly increased. Presently, the IRLCHD The DOH requires a minimum separation of 75 feet between wells and septicrtanks systems forparcels recorded or platted after 1972. Generally, theThe DOH D requires that -new construction lets -utilizing a well and septic -tank systems to be a minimum of %2 acre (approximately 20,000. 21,780 square feet). If a lot is served by a public water system, a septic ti njisy tem may be used even if the lot is as small as '/ acre (approximately 10,000 10,890 square feet). There are many areas of the county in which existing subdivisions contain lots which do not meet the minimum acreage requirements_ for- wel ^aa soptie tank systems Nevertheless,ap rcels recorded or platted prior to 1972 that are smaller than 21,780 and 10,890 square feet are grandfathered in and are being developed and repaired based on lot flow allowances r-esidential Community Development Department Indian River County 21 Appendix A 225 Comprehensive Plan Sanitary Sewer Sub -Element utilizing e septic tank systems. without Table 3.A.3 lists subdivisions in the county urban service area that are significantly less than 10,.890 square feet or constructed with older block septic tanks posing an with increased health risks and/or increased probability of groundwater contamination associated with continued septic tank -system use. TABLE 3.A.3 - INDIAN RIVER COUNTY SUBDIVISIONS WITH INCREASED HEALTH RISKS AND/OR INCREASED PROBABILITY OF GROUNDWATER CONTAMINATION ASSOCIATED WITH CONTINUED SEPTIC TANK SYSTEM USE 1. Oslo Park 2. Paradise Park 3. Stevens Park 4. Durrance Place 5. West Wabasso Source: DOH- Indian River Geon... Health and [44k es Pepa;­Iments Besides the above list of subdivisions with increased health risk and Dotential for localized groundwater contamination, there are subdivisions currently served bseptic systems that are located close to the Indian River Lagoon, the St. Sebastian River, or to drainage canals or other streams/surface waters potentially resulting in a disproportionally higher negative impact on Indian River Lagoon water quality. In 2016, county Utilities Services funded a septic to sewer study to identify and rank those platted subdivisions served by septic systems that have a disproportionately higher negative impact on the Indian River Lagoon. The study was Performed by Schulke, Bittle and Stoddard, LLC (SBS), was accepted by the Board of County Commissioners on July 10, 2017, and is available online via the county website. Community Development Department Indian River County 22 Appendix A 226 WIN .. 111110's ON men TABLE 3.A.3 - INDIAN RIVER COUNTY SUBDIVISIONS WITH INCREASED HEALTH RISKS AND/OR INCREASED PROBABILITY OF GROUNDWATER CONTAMINATION ASSOCIATED WITH CONTINUED SEPTIC TANK SYSTEM USE 1. Oslo Park 2. Paradise Park 3. Stevens Park 4. Durrance Place 5. West Wabasso Source: DOH- Indian River Geon... Health and [44k es Pepa;­Iments Besides the above list of subdivisions with increased health risk and Dotential for localized groundwater contamination, there are subdivisions currently served bseptic systems that are located close to the Indian River Lagoon, the St. Sebastian River, or to drainage canals or other streams/surface waters potentially resulting in a disproportionally higher negative impact on Indian River Lagoon water quality. In 2016, county Utilities Services funded a septic to sewer study to identify and rank those platted subdivisions served by septic systems that have a disproportionately higher negative impact on the Indian River Lagoon. The study was Performed by Schulke, Bittle and Stoddard, LLC (SBS), was accepted by the Board of County Commissioners on July 10, 2017, and is available online via the county website. Community Development Department Indian River County 22 Appendix A 226 Comprehensive Plan Sanitary Sewer Sub -Element Septic to Sewer Study: Evaluation and Ranking The goal of the study was to identify and rank the areas of septic system use having disproportionately higher potential for negative lagoon impact based on various physical and environmental factors, and to determine the feasibility of incorporating septic to sewer conversion mitigation projects into a 10 -year Capital Improvements Plan. As part of the study, a specific formula for the utility service area of Indian River County (IRC) was developed and modeled after similar studies performed for Martin County (Martin County Septic System Evaluation Final Report; CapTec Engineering, Inc.; February 13, 2015) and Brevard County (Save Our Lagoon Proiect Plan for Brevard County, Florida; TetraTech, Inc and CloseWaters LLC; July 28, 2016). The IRC formula was modified from the formulas used in the Martin and Brevard studies to consider and weigh physical and environmental factors that SBS and IRC staff determined would better represent Indian River County conditions. In the IRC study, the following factors were used in the initial ranking of the three hundred and twenty-five (325) platted subdivisions currently served by septic tanks with respect to potential negative impacts on the lagoon: • Population Density for Loading Concentrations • Proximity to Surface Waters • Location of the Community in Relation to the 100 -year Flood Plain — FEMA Flood Plain • Dgpth of the Ground Water Table • Soil Conditions of the Drain Field — Soil Type • Age of the Surface Water Management System • Age of the Existing Onsite Sewage Treatment and Disposal Systems (OSTDS) Each factor was evaluated for every one of the 325 subdivisions and assigned an index number that generally ranged from 0 to 12, with 0 being the minimum and 12 being the maximum impact. The formula used to determine the ranking was simply the sum of all factor values for that subdivision. The higher the sum (the "score"), the higher the estimated potential negative impact to the Indian River Lagoon (IRL). SBS and IRC staff agreed to weight the "Population Density" and "Proximity to Surface Waters" factors in the IRC study, because those two factors are believed to cause a higher negative impact than the other factors. In the study, the 325 subdivisions served by septic systems were ranked in order where number 1 had the highest negative lagoon impact (89.19) and number 325 had the lowest negative impact (26.97). Once the initial ranking was fmalized, an Engineers Opinion of Probable Cost (OPC) was estimated for the top thirty five (35) ranked subdivisions having the highest negative impacts. Those top 3 5 ranked subdivisions were further evaluated based on the following factors: 1. Aquatic Health - Environmental Impact Evaluation or the Initial Ranking 2. Sewer System Evaluation and Cost Data 3. Total Nitrogen (TN)/Total Phosphorus (TP) 4. Public Health - Based on the availability of potable water Community Development Department Indian River County 23 Appendix A Comprehensive Plan Sanitary Sewer Sub -Element The study evaluated the total nitrogen (TN) and total phosphorus (TP) that could be removed from the environment by septic to sewer conversion and calculated a cost per pound for TN removal for each of the ton 35 ranked subdivisions. TP calculations were removed from the analysis since most technical references and studies show that phosphorus i s adequately removed by a properly functioning septic system. Septic to sewer conversion projects for the ton 35 subdivisions were then ranked for the highest benefit to cost ratio, with the number 1 ranking_ providing thereg atest benefit compared to the conversion project cost (see Table 3.A.3.1). TABLE 3.A.3.1 - INDIAN RIVER COUNTY LIST OF SUBDIVISIONS FOR SEPTIC TO SEWER CONVERSION WITHIN UNINCORPORATED COUNTY; AND CITY OF SEBASTIAN, AND D -TOWN OF r' RC441D Rank Subdivision Name Rank Subdivision Name Rank Subdivision Name 1 Floravon Shores Subdivision 14 Sebastian Highlands Unit 02 24 Dales Landing Subdivision Tropic Colony Subdivision Replat PG 2 2 Sebastian Highlands Unit 02 Collier 14 Hobart Landing Unit 3 24 ^^ G�** 3 Sebastian Highlands Unit 05 16 River Shores Estates Units 1- 29 Winter Grove Subdivision 4 4 Hobart Landing Unit 2 17 Pine Tree Park Units 1-4 29 Kanawah Acres 5 Orchid Island No. 2 17 Indian River Heights Units 1 31 Tropic Colony Subdivision -9 5 Sebastian Highlands Unit 04 17 Sebastian Highlands Unit 02 32 Halleluiah Acres Replat PG 3 7 Orchid Island No. 1 20 Rain Tree Corner Subdivision 33 Little Portion Subdivision Replat OF 8 Sebastian Highlands Unit 01 21 Diana Park Subdivision 34 Sebastian Highlands Unit 02 Replat PG 4* 8 Ambersand Beach Sub No 1 & 2 22 Verona Estates Subdivision 35 Heritage Trace at Hobart* 10 Sebastian Highlands Unit 03 22 Sebastian Highlands Unit 13: Little Portion Subdivision Replat Of 11 Sebastian Highlands Unit 02 24 Hobart Landing Unit 1 11 Narania TR Shellmound Bch Replat of POR 24 Hallmark Ocean Subdivision 13 Orchid Isle Estates Subdivision 24 Stevens Park Unit 1 & 2 ' These communities are included in the evaluation due to their proximity to one or more top 30 ranked communities. It is recommended that the Amos subdivision not be considered in the capital improvement program. Ranking results are due to an anomaly in the methodology. Community Development Department Indian River County 24 App22ngdix A Comprehensive Plan Sanitary Sewer Sub -Element REGULATORY FRAMEWORK The wastewater collection, treatment, and disposal system is regulated by various agencies at all levels of government. Table 3.A.4 shows the state and local agencies involved in wastewater regulation and the types of activities in which they are involved. FEDERAL The Federal Water Pollution Control Act of 1972 (PL 92-500) and its amendments through the Clean Water Acts of 1977 (PL 95-217) and 1981 (PL 97-117) are the basis for pollution control regulation in the nation. The goal of these acts is the restoration and/or maintenance of the chemical, physical, and biological integrity of the nation's water. The act established a national policy of implementing areawide wastewater treatment and management programs to ensure adequate control of sources of pollution. Under a provision of PL 92-500, grants are made available to local governments to construct facilities to treat "point sources" of pollution, including effluent from sewage treatment processes. The U.S. Environmental Protection Agency is responsible for implementing the act. STATE The Florida Department of Environmental Protection (DEP) is the agency responsible for ensuring that the State carries out the requirements of PL 92-500. In response to PL 92-500, DEP has adopted Chapters 17-3 and 17-6, FAC. These chapters regulate wastewater facilities which treat flows exceeding 10,000 GPD. gar+t,:.. the St+te, +The Florida Department of Health (DOH) regulates septic tanks and dfainfield system installations per Section 381.0065 Florida -Statutes (FS). The DOH - Indian River locally administers the septic system program for Indian River County.ha&ir e€ ee to regulate septie systems These regulations for septic system permitting are ween -adopted by m4e in Chapter 64E-6, Florida Administrative Code (FAC). While 64E-6 FAC does not set the criteria for septic tame=s sy tem effluent quality, it does require that septic mss -systems be installed in such a manner that, with reasonable maintenance, they will not create a health hazard or endanger the safety of any domestic water supply. In addition to regulating wastewater facilities, 64E 6Sections 381.0065(2)(a) and 381.00655 FS also establishes criteria for mandatory connections to wastewater systemss— nd—pet ' systems. Aeeerdiag to that r-egela4ion, land uses that a. -e within 500 feet of a gfa-vity line or- 1000 eenneet to the „+rifles syst a,,, Pursuant to those sections, &ublic sanitary sewer is considered available when gravity sewer lines or low-pressure lines are in a right-of-way or easement adjacent to a property or lot, when any use producing more than 1,000alg lons per day has public sewer lines within 50 feet of a property line and has access to the lines via a public right-of-way or easement, when a public sewer line is accessible and within 1/4 mile of a Proposed residential subdivision of -more than 50 lots, when a public sewerline is accessible and within %4 mile of a Community Development Department Indian River County 25 App22ndix A Comprehensive Plan Sanitary Sewer Sub -Element proposed commercial subdivision of more than 5 lots, or when a public sewer line is accessible and within'/ mile of a proposed use in an area zoned or used for an industrial, manufacturing, or equivalent use. When repairs or modifications are needed to a use in an area zoned or used for industrial or manufacturing or its equivalent, that use must also connect to a wastewater system if that use is within 500 feet of an establishment's or residences sewer stub -out. LOCAL In 1984, Indian River County adopted an ordinance that established the utility rate structure and a mandatory hookup policy for both residential and non-residential development. County policy generally states that any development located within 200 feet of a wastewater collection line must connect. In addition to that ordinance, the Utilities Department also has developed and adopted design standards and review procedures to ensure that all connections to the system are compatible with the system's design. TABLE 3.A.4 - REGULATION OF SEWAGE Source.• Indian River County Utilities Department Community Development Department Indian River County 26 App23nodix A Statutory Agency Authority Scope Activity DEP Ch 403 FS Responsible for all Permits & inspection of 17-6 FAC wastewater treatment plants, wastewater plants over and wastewater flows greater 10,000 GPD. Regulates than 10,000 GPD. Regulates private package private wastewater plants. facilities. DOH; Ch 381 FS Responsible for all onsite Inspects, testspermits, County 64E-6 FAC disposal systems less than and enforces all se tic Health 10,000 GPD of domestic systems less than 10,000 PePaFtffie wastewater. GPD. Responds to all public complaints. County Utili- Local Ordinance Responsible for review, Inspects all work on ties Dept. Home Rule construction, and connection county public to ef-the public wastewater wastewater system. system. Regtil tee f ..nehis Regulates fi: .,,,,.hise of private wastewater- ' b p. gy`age plants tindef vv GPD eapaeit�- Source.• Indian River County Utilities Department Community Development Department Indian River County 26 App23nodix A Comprehensive Plan ANALYSIS Sanitary Sewer Sub -Element The analysis of the Sanitary Sewer Sub -Element focuses on the three components of the sanitary sewer system: collection, treatment, and disposal. COLLECTION SYSTEM The principal components of the sanitary sewer collection system are pipes, manholes, and pump stations. Because Indian River County has a relatively new sanitary sewer system, those pipes and pump stations are generally in good condition. Overall, most of the major lines are in place and sized to accommodate future growth. The county's long range plan for growth and development is reflected in the Future Land Use Element of the comprehensive plan. That element defines where the community will grow and where growth will be limited. As indicated in the Future Land Use Element, the urban service area is the area deemed appropriate for future urban type development. Accordingly, it is within the urban service area that utility lines and other infrastructure components will be available. Although regional sanitary sewer service should generally be limited to lands within the urban service area, there should be some exceptions. Historically, the county has allowed sites contiguous to the urban service area boundary to connect to the regional sanitary sewer system, and that is appropriate. There are also other types of development allowed outside the urban service area, where regional sanitary sewer service is appropriate and in some cases necessary. These include clustered development in agricultural planned development projects, new town projects, traditional neighborhood design projects, agricultural businesses, and agricultural industries. For these uses, the county should allow connection to the regional sanitary sewer system or construction of a privately owned system, where connection to the public system is not feasible. In those cases where a privately owned system is allowed, the county should require that a franchise be obtained from the county and that any plants and collection systems be built to county standards and, where deemed appropriate by the county, be dedicated to the county without compensation. The major collection system issues include service area, system evaluation and maintenance, system expansion related to serving areas presently served by septic tank systems, and system expansion to serve new development. Service Area by the City ef Ver -E) Beaeh-. Community Development Department Indian River County 27 Appendix A Comprehensive Plan Sanitary Sewer Sub -Element Gurreutl�—,Vero Beach serves those areas outside its corporate limits based on interlocal agreements with the county and the Town of Indian River Shores. For the unincorporated county, the city water and waste water agreement expired in 2017 and is currently being re- negotiated. For the Town of Indian River Shores, its agreement with the city for water, wastewater, and reuse expired and was renewed in 2012. That agreement is for an initial term of 15 years. Unless Indian River Shores provides notice of its desire to renegotiate or terminate four years before the expiration of that 15 year period, the agreement will automatically renew for another 15 , ey ars. , notiee to the City by 2012 if either- the eeuMy or- the Town wants te teinmin-ame its agreement E) -B- Currently, the Indian River County water and waste water service area is comprised of the following: • Majority of unincorporated Indian River County • City of Sebastian • Town of Orchid System Evaluation and Maintenance The sanitary sewer collection system is evaluated with each application for new development, and as each package treatment plant is decommissioned. That evaluation is done using a computer modeling program, known as the "WaterCad" model that evaluates several factors, including pipe capacity, lift station capacity, horse power requirements for pumps, and hydraulic pump pressure. In contrast to the City of Vero Beach, which is largely built -out and has provided utility service for many decades, sewer service is still relatively new to the rapidly Community Development Department Indian River County 28 Appendix A 101 WOMEN Currently, the Indian River County water and waste water service area is comprised of the following: • Majority of unincorporated Indian River County • City of Sebastian • Town of Orchid System Evaluation and Maintenance The sanitary sewer collection system is evaluated with each application for new development, and as each package treatment plant is decommissioned. That evaluation is done using a computer modeling program, known as the "WaterCad" model that evaluates several factors, including pipe capacity, lift station capacity, horse power requirements for pumps, and hydraulic pump pressure. In contrast to the City of Vero Beach, which is largely built -out and has provided utility service for many decades, sewer service is still relatively new to the rapidly Community Development Department Indian River County 28 Appendix A Comprehensive Plan Sanitary Sewer Sub -Element growing unincorporated county. Consequently, the county's collection system is constantly evaluated. Within the county's service area, the major collection system problem is low velocity in force mains. In particular, the 24 inch, 20 inch, and 12 inch force mains in the US 1 corridor have low velocities even at peak flows. The low velocity is caused by oversized lines and a lack of wastewater generated. Where the velocity is less than 2 feet/second, solids will settle in pipelines. Settled solids decrease hydraulic capacity. Another problem occurs when a mass of accumulated solids become "unsettled" and reaches a treatment plant in an unexpectedly large concentration. In the past, this situation has resulted in sewage spills. While increased pipeline maintenance is necessary to prevent a reoccurrence of such spills, the recent installation of numerous automatic air release valves has corrected the problem by relieving gases that were preventing the normal flow of sewage through influent pipes. In the future, the county's policy should be to continue to install automatic air release valves in all new lines. Service to New Development Through the Utilities Department Wastewater Master Plan, the county has identified main lines that must be installed along major corridors. Unlike other collection lines, "Master Plan" lines usually do not connect directly to a wastewater generator. While master plan lines are paid for by the Utilities Department with revenue from capacity charges and other sources, non -master plan lines are paid from other sources. Besides capital improvements programming and the assessment process, another way to expand the collection system is through the platting and site plan approval requirements of new development. For example, current comprehensive plan policies and land development regulations mandate that each new subdivision within the Urban Service Area connect to the centralized wastewater service system, if the proposed subdivision meets either of the following criteria. • It is within one-quarter of a mile of existing wastewater lines; or • It contains 25 or more lots. For non-residential projects, only those located more than '/ mile from the existing system and generating less than 2000 gallons per day are not required to connect to the regional system. Even non-residential projects meeting those requirements must connect if the system expands to within'/ mile of the project. Those requirements need to be maintained to ensure that expansion of the regional sanitary sewer system occurs and to ensure that the costs of that expansion are paid by the beneficiaries of the Community Development Department Indian River County 29 Appendix A Comprehensive Plan Sanitary Sewer Sub -Element expansion. Even when a development project does not meet the above criteria, the project must connect to the regional sanitary sewer system if the project is deemed unacceptable for septic tank system use due to increased health and groundwater contamination risks. There are several reasons for requiring nearly all new development to connect to the regional system. Those reasons are listed below. • Regional systems are less likely to fail. • Regional systems are better regulated and inspected. • Regional systems provide a higher level of treatment. That higher level of treatment allows the effluent to be reused, rather than injected into the ground where the effluent increases the risk of groundwater contamination. • Regional systems are economically more efficient to build and operate, but only if all new development connects to the system. Septic sSystems Between 19952007 and 20016, 7,239-1,217 new septia#apAiss sy tems (average of 6-5-9121 per year) were permitted. Additionallv, during that time period 5,919 septic systems were repaired typically requiring a drainfield replacement. within the eeofAy. Generally, septic *"systems are a potential source of groundwater and surface water contamination, especially in areas where they are densely concentrated-, and the water table is high and waterbody setbacks are less than 75 feet. According to the IR-04DDOH-Indian River, there have been are-manycases of wells and surface waters being contaminatedbeeeming—polluted dile —to sep#ie tank aisehaEges from septic system discharges. As indicated in Table 3.A.5, septic tanlc-s sy tem effluent is of poor quality by today's wastewater treatment standards. Consequently, effluent discharges can cause detrimental increases in nitrogen, chloride, sodium, other ions, total dissolved solids, and the microbiological levels of the local groundwater. Community Development Department Indian River County 30 Appendix `A Comprehensive Plan Sanitary Sewer Sub -Element TABLE 3.A.5 - TYPICAL CONCENTRATIONS FOR HOUSEHOLD WASTEWATER, SEPTIC TANK EFFLUENT AND WASTEWATER TREATMENT PLANT EFFLUENT PARAMETER CONCENTRATION SEPTIC TANK WASTEWATER HOUSEHOLD EFFLUENT TREATMENT PLANT WASTEWATER Max Da Biochemical Oxygen 430 150 20 Demand, 5 -day (BODS), mg/1 Total Suspended Solids, 370 50 20 mg/l Fecal Coliform (per 7.5 X105 5X105 200 100m1) Total Nitrogen, mg/1 84 30 3012 Ammonia Nitrogen, mg/1 64 25 N/A Total Phosphateorus, 61 12 61_5 mg/1 Source: Indian River County Wastewater Master Plan Generally, the current system of septics sy tem maintenance is acceptable, particularly for newer septic tanks meeting current regulations. For older septicmssystem s, however, lack of maintenance can be a problem, and there is no program requiring regular maintenance of these septic tarAE systems. _ According to the GetH4y Health Depaf4ne DOH -Indian River, a required septic tank maintenance program could reduce septics s_emfailures and associated adverse impacts; however, such a program would be costly and difficult to implement. In the future, the focus of the county and the B -DOH -Indian River should be on providing public education programs on the proper use, inspection, and maintenance of septic tanks. Several features inherent to the operation of septic tank systems make them prone to contaminating groundwater without any visual indication. For example, septic tap& systems that are undersized or not emptied eften encu -'pumpedevery3-5 years can accumulate sludge and scum, resulting in a poorer quality effluent.If-When high groundwater conditions (within 3 +^ ^ f ^* ^f feet from the bottom of the drainfield) exist, additional fill is needed. Once a septic system is installed and buried, these and other operating problems cannot be recognized until the entire system fails and raw (untreated) sewage backs up into the house plumbing or seeps above ground. Thus, a septic irate -system that appears to be functioning properly may, in reality, be providing very poor "treatment". This problem is more likely to occur in areas of higher residential density where parcels are less than '/ acre, -and in Community Development Department Indian River County 31 Appendix A Comprehensive Plan Sanitary Sewer Sub -Element areas with a high concentration of commercial/industrial use, and areas with construction that predates 1983. - According to the United States Department of Agriculture's Soil Conservation Service, Soil Survey most of Indian River County's soil has severe limitations for the use of septic tank systems. Combined with the cEounty's high wet season water table, this creates a high potential for groundwater and surface water contamination problems. Since 1983, Fef­thase-�ea�e�for new construction, the 1 DDOH— has requiresd that the bottom of drainfields be at least 424 inches above the wet season water table-. To meet this requirement, fill matefial -PIVea RAnd fine ypically slightly limited soil may be added to the site creating a mound. Also, a minimthm 75 foot separation requirement must be met between wells and/or waterbodies and septic tank—systems. dr -a n fie ds wad a lot size ken+ ffmst be When parcels platted or recorded after 1972 meet minimum lot size requirements , Under- theseand the above conditions, septic tank system performance is considered adequate for developments within the cEounty. Another tissue with septic tank -systems is the possibility of wastewatefseptage leaehate effluent from a septic tanks sy tem entering open bodies of «ra*teir waterbodies in the cGounty. This problem must be examined carefully, especially on the barrier island, in areas near the Indian River Lagoon, in areas near the St. Sebastian River, and in areas adjacent to canals, lakes or wetlands. To summarize, the problems with septic tank -systems are listed below: • Physical limitations existing in Indian River County o A high water table of less than 10 inches as described in the USDA Soil Survey is found in almost all areas of the county, especially during the menths 4 the wet season June through October. o Ninety-three percent of the county's soil has an nder ying sedie her-ize (a tree. ve layer- e€ten eeffipr-ised ef sandy elayloam) and, there€er , is itable f r- sptie tall is considered to have restrictive low permeable soil strata not suitable for septic system installations - Community Development Department Indian River County 32 Appendix A' Comprehensive Plan 0 Health and safety Sanitary Sewer Sub -Element o Poor quality of septic tis sy tem effluent compared to wastewater treatment plant effluent. o High Potential fore€ groundwater contamination and spread of communicable disease. o Cost and insufficiency of monitoring process. o Inappropriate septage disposal. • Environmental Consideration o Groundwater contamination. o heaehate to suffaee ee ate f , odies Waterbody contamination. For those reasons, there is a need to expand the regional wastewater treatment system to areas where existing or future land uses, soil and groundwater conditions, proximity to surface water bodies, and/or lot size make continued use of septic systems unacceptable due to increased health and groundwater contamination risks. With this in min , *The county should always allow the voluntary expansion of the regional sanitary sewer system to existing developments within the urban service area. Additionally, the county must determine under what conditions to impose retrofitting on existing development especially areas that impact the Indian River Lagoon and areas significantly less than '/ acre in size. Some parcels recorded -andor platted prior to 1972 are only 0.11 acres making it difficult to repair septic systems to code. —As indicated in the finance section of this element, a major portion of the cost of service expansion to existing subdivisions is funded through assessments. In the past, some residents have objected to the costs of such assessments, often citing an inability to pay. Community Development Department Indian River County 33 Appendix A, WIN a Community Development Department Indian River County 33 Appendix A, Comprehensive Plan Sanitary Sewer Sub -Element T„The county must establish criteria to differentiate between areas where retrofitting is required. Because of the cost of retrofitting projects within the urban service area 'is r- latively , the most appropriate criteria to use to identify areas to retrofit are increased health risks and increased groundwater and/or surface water contamination risks. When any of the following conditions exist and the TD�DOH-Indian River verifies that the health and groundwater contamination risks cannot be sufficiently reduced by any means other than connecting to the regional system, retrofitting must occur. Areas with small lot sizes less than i/ acre especially those constructed prior to 1983. Wher-e units o not eenneeted to a r-egional potable water- system, this refer -s to lots of 17� aer-e or- s.Residential subdivisions that meet those criteria are identified in Table 3.A.3. Areas with intense land uses. Intense land uses means commercial., industrial or equivalent uses or residential uses greater than 6 units/acre. Environmentally Sensitive Areas. This means areas within 500 feet of aquifer recharge zones, as identified in the Aquifer Recharge Sub -Element of this plan; within 500 feet of any public water supply well; within 500 feet of the Indian River Lagoon, the St. Sebastian River, or any body of water that drains into them. • As identified in the 2017 Septic to Sewer Study: Evaluation and Ranking by Utilities. Areas identified by the DOH -Indian River B -as potential threats to public health-ef • New developments on oceanfront and riverfront lots For planning purposes, a history of septic +�~lamsystem repairs is defined as follows: For subdivisions of 10 or fewer lots, this means 20% failures in five years. For subdivisions of 11 to 75 lots, this means 10% failures in eight -five years. For subdivisions of more than 75 lots, this means 2% failures in ten --five years. Reside-„*" l subdivisions *'fla* met * those er-iter-ia are identified ink'. ble 3.A-.-3-. Methods that allow for a higher level of effluent treatment and reduction of contamination include: 4installation of a "performance based system", providing a 24 inch separation between the bottom of the drainfield and the wet season water table, and providing at least a 75 foot setback between septic systems and wells and/or surface waterbodies. Generally, the most effective and efficient way to correct the wastewater problem of those subdivisions is to connect them to the regional system. Other- eptions VVLla invelve adds„ fill and/or- pumping*ho wastewater- to another septie tank. Although the eests and effeetiveness of thes Y Community Development Department Indian River County 34 Appendix A Comprehensive Plan Sanitary Sewer Sub -Element the neighbefheeds where individuals benefiting ffem the eenneetien to the sa-mitafy sewer- system pay for- the eest of o TREATMENT In addition to septic tank systems, public and private treatment plants provide wastewater treatment within the county. In Indian River County, large regional public treatment plants now predominate. Consequently, major treatment issues in the county relate primarily to ensuring sufficient capacity (either on-site or off-site) to accommodate projected growth. If wastewater demand were allowed to exceed the county's treatment capacity, untreated sewage would have to be discharged. That would result in health hazards and environmental degradation of surface water bodies. To prevent such an occurrence, the county must continue its policy of approving new development only when sufficient capacity will be available. In this regard, the county's computerized concurrency management system and its capital improvements plan ensure that capacity will be available to serve new development concurrent with demand. Public Treatment Plants Besides producing high quality effluent, all public treatment plants currently have more than enough capacity to accommodate existing demand. The following sections discuss the county's future wastewater treatment needs and alternatives to meet those needs. Projection of Future Demand Assumptions The comprehensive planning process is an opportunity for the county to complete an assessment of its long range sanitary sewer needs. Such a needs assessment must consist of an analysis that is more than a straight line linear projection. Future projections should utilize certain assumptions based on past trends, present conditions, and future desires. The main assumptions utilized in the sanitary sewer needs assessment are as follows: The county will be the primary provider of sanitary sewer collection, treatment, and disposal; The City of Vero Beach will continue to serve the City of Vero Beach, the Town of Indian River Shores and a portion of the unincorporated county; and Community Development Department Indian River County 35 Ap�Midix A Comprehensive Plan Sanitary Sewer Sub -Element • 90% to 95% of future new development will connect to the regional sewer system. The county will continue to maintain these policies and evaluate the feasibility of regional system versus package treatment plants for the above referenced type of developments. The existing conditions section of this sub -element provides a discussion of the existing capacity of centralized wastewater treatment facilities, with an emphasis on the county system. That discussion addresses the supply side of the wastewater treatment system. This section considers the demand side. The information for this section is based on the permanent and functional population projections contained in the Introductory Element and on the projected land use patterns contained in the Future Land Use Element. That information is also consistent with the county utilities master plan. To develop these projections, the county used data such as historic growth, population estimates, number and type of dwelling units, and developed commercial/industrial acreage. As with other facility analyses, planning for wastewater treatment facility expansion requires a rational approach to projecting growth over a finite planning period. Past experience has shown that using the historic growth of existing facilities in conjunction with population projections is the most accurate method of projecting wastewater generation rates for future treatment facility expansions. Capital Improvements According to the county sanitary sewer master plan, the total design capacity of the county sanitary sewer system in 2030 is projected to be 19 million gallons per day (MGD), while total demand is projected to be about 12.62 million gallons per day (MGD). To get to a 19 gallea pe day eapaek5;, either- the neAh eetimy regional plant and/or- the west regional plant will be expanded in eaeh of the fellewing years. 2010, -2015, and 2021-5. The in-e-weases will be- 2 mgd in . This information is shown in the graph below. Because all of the plants in the county system are interconnected, there is flexibility as to which plant or plants will be expanded to accommodate future demand. Community Development Department Indian River County 36 Ap�&' dix A Comprehensive Plan Sanitary Sewer Sub -Element Figure 3.A.2 WWTF Capacity vs. Demand 8.00 WWTF Capacity vs. Demand 20.00 19.00 9700 18.00 14.00 12.85 12.85 16.00 16.00 62 11.60 8.00 8.85 9. 0 .87 14.00 12.62 12.00 Ca 7 � 5.72 6.35 4.91 -�-Overall WVJTF Capacity 2 3.89 -�- Demand with Concurrency 10.00 f� I I -+-Demand W/O Concurrent m V 6.00 4.00 2.00 0.00 2000 2005 2010 2015 2020 2025 2030 2035 8.00 I 14.00 14.00 12.85 12.85 62 11.60 8.00 8.85 9. 0 .87 6.00 5.72 6.35 4.91 4.70 4.70 5.10 3.89 f� I I To ensure sufficient capacity through 2030, the county should take the following steps: • Begin planning and preliminary design for expansion when a plant's Average Daily Demand is projected to equal or exceed its capacity within 5 years; • Prepare plans and specifications for expansion when a plant's Average Daily Demand is projected to equal or exceed its capacity within 4 years; • Submit a complete construction permit application to the Florida Department of Environmental Protection (DEP) for expansion when a plant's Average Daily Demand is projected to equal or exceed its capacity within 3 years; and • Submit an application for an operation permit for the expanded facility to DEP when a plant's Average Daily Demand is projected to equal or exceed its capacity within 6 months. Taking these steps within the referenced timeframes will ensure that the county has sufficient time to design, permit, and construct needed plant capacity. At the same time, these timeframes decrease the chances that plants will have many years of unused capacity. A list of sanitary sewer capital improvements is provided in the Capital Improvements Element r- (CIE) of the county's comprehensive plan and e, Qed-in Appendix etm is Sub-eleent. Since the county's CIE must be updated annually, projects completed will be dropped from the list of capital improvements and new projects will be added as needed. Community Development Department Indian River County 37 Ap�i�'hdix A Comprehensive Plan Sanitary Sewer Sub -Element Within the county, a number of existing residential developments are not connected to the county sanitary sewer system. If all unserved developments were connected to the regional sanitary sewer system, there would be significant additional wastewater treatment demand. For a number of reasons, however, most unserved developments will never connect to the regional system. In many cases, septic systems are adequate to accommodate individual single family houses, and there is no need to retrofit existing subdivisions with sanitary sewer lines. Where subdivisions are served by a centralized potable water system, there are seldom problems caused by lots having individual septic toss s. ty ems. Given the high cost of retrofitting existing subdivisions with sanitary sewer lines and given the limited benefits of connecting, it is unlikely that many existing subdivisions will be retrofitted with sewers in the future. There are, however, some circumstances where connecting existing subdivisions to the sanitary sewer system would be beneficial. Those circumstances mostly relate to a subdivision's proximity to a waterbody. Because septic taakss sy tems can leach pollutants and those pollutants can impact the ocean, the Indian River Lagoon, the St. Sebastian River, or other surface water bodies, the county has an interest in promoting the connection of waterfront subdivisions to the sanitary sewer system. In the future, the county should continue to offer its assessment program that provides sanitary sewer to those neighborhoods where individuals benefiting from the connection to the sanitary sewer system pay for the cost of service expansion. Wastewater Needs and Land Use With the 1990 adoption of the comprehensive plan, the county established its urban service area. The intent of the comprehensive plan is to direct most growth into that area and to provide urban type services to development in the urban service area. Since adoption of the 1990 comprehensive plan, the regional wastewater collection system has been extended to all commercial/industrial areas in the county, including the three I-95 commercial/industrial nodes. As a result of that expansion, the development potential of land within the urban service area has greatly increased for both residential and commercial/industrial projects. Although the regional sanitary sewer system service area has been greatly expanded, there are still several areas such as Oslo Park, Vero Lake Estates, Paradise Park and other areas which are not yet served. In the future, the county should evaluate whether or not unserved areas should be connected to the regional sanitary sewer system. Community Development Department Indian River County 38 Ap�Fndix A Comprehensive Plan Private Treatment Plants Sanitary Sewer Sub -Element As indicated in the background section of this Sub -Element, the reason that the cEounty started direct provision of wastewater treatment services was due to problems at private package treatment facilities. In many cases, the problems with private plants were due to the operational aspects of the plant, rather than with the plant itself. Because of those problems and their environmental impacts, the County Utilities Department has decommissioned all but four private plants. Customers formerly served by private plants that have been decommissioned have been connected to the county system. To avoid a repeat of past problems, to ensure the financial viability of the regional system, and to discourage urban sprawl, new package treatment plants are generally prohibited within the urban service area. Consistent with the provisions of the Future Land Use Element of this plan, package treatment plants or connection to the regional system may be allowed outside of the urban service area to serve development projects that meet the following specific criteria: • clustering of residential development within agricultural areas; • clustering of residential development within privately owned upland conservation areas; • clustering development within mixed use districts; or • traditional neighborhood design communities. • agricultural businesses and industries (including biofuel facilities) In the future, the county will continue to maintain and enforce the above referenced policies. EFFLUENT DISPOSAL Another wastewater treatment issue concerns long range plans for effluent disposal. With respect to effluent disposal, the county has several alternatives. Those alternatives include requiring new commercial and/or residential development to use reuse water, retrofitting existing development to use reuse water, or creating wetlands with reuse water. While retrofitting existing development is, by a large margin, the most expensive of these options, requiring that new development accommodate reuse water is somewhat less expensive. In fact, new commercial areas are currently required to accommodate reuse lines. Even some single-family and multiple -family residential developers, although not required to, have chosen to incur the extra expense of building their projects to accommodate reuse water. Currently, reuse through spray irrigation is the county's primary effluent disposal method. This method is consistent with the county's emphasis to conserve potable water. For that reason, the ECounty uUtilities dDepartment is planning to modify the county's sanitary sewer system Community Development Department Indian River County 39 Ap�&dix A Comprehensive Plan Sanitary Sewer Sub -Element connection regulations to require that all new subdivisions of 25 or more lots within one-quarter of a mile of an existing re -use line connect to the re -use line for irrigation purposes. Perhaps the most successful and efficient effluent reuse method currently used by the county is at the West County Plant. At that site, a ±165 acre man-made wetland has been created and maintained with effluent from the plant. Besides the creation of habitat for many species of plants and animals, the benefits of that method of effluent disposal include greatly decreased operating costs. Although the wetland at the West County Plant is adjacent to the plant, such man-made wetlands are not required to be located near a treatment plant. If not located near a plant, however, they must be located near a reuse water transmission line. Because the long term benefit of developing such wetlands may outweigh the initial land acquisition and construction costs, the county should begin studying the feasibility of developing additional wetlands. SUMMARY OF ANALYSIS Currently, the county's sanitary sewer system is meeting the needs of the community. There is, however, a need to expand the regional wastewater treatment system. That expansion is needed to meet the demand of projected population growth through 2030, and is currently planned to occur with incremental plant expansions. While the county's wastewater system works well, septic ta+AEss sy tems are still an issue. In the future, the county needs to ensure that even fewer new units use septic tosssy tems, while also connecting existing septic tames s_ ty ems users to the regional system where problems exist. To address the thousands of existing septic t-a-FAEsssy tems, the county and Health Department need to evaluate the feasibility of establishing a mandatory septic tafsystem maintenance system. Although the county has successfully extended sewer lines within the urban service area, the county needs to continue to expand its collection system to serve the entire urban service area. Along with that, the county needs to expand its reuse system. Appendix A 244 Community Development Department Indian River County 40 Comprehensive Plan Sanitary Sewer Sub -Element GOAL, OBJECTIVES AND POLICIES GOAL Indian River County shall have an efficient system of sanitary sewer disposal that prevents degradation of existing resources, promotes orderly growth and development, and meets existing and projected demands. OBJECTIVE 1 Service Concurrent with Development Through the time horizon of the plan, there will be sufficient capacity in the regional, sanitary sewer system to accommodate all new development within the urban service area. POLICY 1.1: New development within the unincorporated portion of Indian River County shall be approved only when capacity is available, either on-site or off-site, to provide needed sanitary sewer service. POLICY 1.2: The eeunty utilities depai4m DEP, on an annual basis, shall inspect all private wastewater treatment plants in Indian River County. POLICY 1.3: The county hereby adopts a sanitary sewer level of service standard of 250 gallons per day per equivalent residential unit with a peak monthly flow factor of 1.25. That standard shall be utilized for determining the availability of facility capacity and the demand generated by a development. POLICY 1.4: Through its computerized permit tracking and its concurrency management system, the county shall continue to implement procedures to update facility demand and capacity information as development orders and permits are issued. POLICY 1.5: The Planning Division, on an as needed basis, shall provide summary reports containing capacity and demand information for each public wastewater treatment plant within the county service area. POLICY 1.6: Consistent with the county's water and wastewater connection matrix, the county shall continue to allow the use of septic tank systems in rural areas for single- family units and for domestic waste disposal by small retail establishments. The use of septic tank—systems must be approved by the Health Department and be consistent with Rule 64E-6, FAC. Appendix A 245 Community Development Department Indian River County 41 Comprehensive Plan Sanitary Sewer Sub -Element OBJECTIVE 2 Regional System Expansion/Correction of Deficiencies By 2025 204-5, at least 60-58% of all existing r-eside4ia47units in the county's service area will be connected to the counts -regional sanitary sewer system. This will be an increase from 52.7% 44 -OA in 20172 -GO POLICY 2.1: The county shall continue to offer the utility assessment program to areas with septic seR,iee- yj ems within the County Utilities Department service area. POLICY 2.2: The county shall continue to offer up to 10 year financing for all utility assessments. POLICY 2.3: The county shall give -n priority for the provision of public sanitary sewer services to the subdivisions on the list of subdivisions as identified in Table 3.A.3 designated as requiring sanitary sewer service due to public health threats by DOH. POLICY 2.4: The county shall provideup blic sanitary sewer service to areas where the lack of such service is determined to be a public health threat and shall initiate sewer projects where feasible to serve subdivisions served by septic systems and identified in Table 3.A.3.1 as posing a disproportionately high potential negative impact on Indian River Lagoon water quality. The county shall recover costs through those connecting to the system and directly benefitting from the improvement. POLICY 2.5: Consistent with its interlocal agreements with the City of Sebastian and the Town of Orchid, the county shall provide sanitary sewer services to those municipalities. POLICY 2.6: By 2018, the county shall perform a financial analysis for septic to sewer conversion projects. Based on that analysis and available funding a specific list of subdivisions to be connected to public sanitary sewer system by certain dates will be identified. Appendix A 246 Community Development Department Indian River County 42 Comprehensive Plan Sanitary Sewer Sub -Element POLICY 2.7: By 2028, the county shall provide sanitary sewer service to at least five (5) subdivisions identified in Table 3.A.3.1 as posing a disproportionately high potential negative impact on Indian River Lagoon water quality. The county shall recover costs through those connecting to the system and directly benefitting from the improvement. OBJECTIVE 3 Surface Water and Groundwater Quality Through the time horizon of the plan, the county will have no instances of sanitary sewer facilities contaminating surface water or groundwater resources. POLICY 3.1: The IRC14D-DOH-Indian River shall conduct annual inspections of septic t-ankss systems are associated with heavy commercial, industrial, and manufacturing or equivalent uses. The results of these inspections -mav be used to conjunction with other items in prioritizing sanitary sewer service expansion. POLICY 3.2: The county shall regularly monitor all centralized sanitary sewer facilities to ensure that they do not contaminate surface water or groundwater resources. POLICY 3.3: To ensure that hazardous waste is not discharged into ground or surface water, the B -DOH -Indian River shall reguir samplings of on-site sewage systems for businesses which have been identified as hazardous waste generators suspected of illegal discharges. Violators shall be prosecuted according to federal, state and/or local regulations. OBJECTIVE 4 Water Conservation Through the time horizon of the plan, 100% of the wastewater effluent produced by the county centralized sanitary sewer facilities will be reused. POLICY 4.1: The county shall continue to reuse wastewater by spray irrigation, with percolation ponds and wetlands as back-up. . POLICY 4.2: The county shall r-equireencourage large volume irrigation users, such as developments with golf courses, to use reuse water for spray irrigation. POLICY 4.3: The county shall continue to enforce Land Development Regulations that require developments that use treated wastewater for spray irrigation to construct and dedicate to the county the effluent transmission lines needed to transport the effluent to the development. Appendix A 247 Community Development Department Indian River County 43 Comprehensive Plan Sanitary Sewer Sub -Element POLICY 4.4: The county shall require all new subdivisions or residential projects of 25 or more lots/units within one-quarter of a mile of an existing re -use line to connect to the re -use line when capacity exists. OBJECTIVE 5 Capital Improvements By 20142022, the county will have completed the sanitary sewer improvements listed in the county's 5 year Capital Improvements Program in order to maximize the use of existing facilities and discourage urban sprawl (current Five Year Capital Improvements Plan shown in Appendix Ais in the Capital Improvements Element of the comprehensive plan). POLICY 5.1: In conformance with the review process for the Capital Improvements Element of thisplan, the county shall maintain a five-year schedule of capital improvement needs for public facilities. POLICY 5.2: Proposed capital improvement projects shall be evaluated and ranked according to the following three priority level guidelines: • Level One - whether the project is needed to protect public health and safety, to fulfill the county's legal commitment to provide facilities and services, or to preserve or achieve full use of existing facilities. • Level Two - whether the project increases efficiency of use of existing facilities, prevents or reduces future improvement costs, provides service to developed areas lacking full service or promotes in -fill development. • Level Three - whether the project represents a logical extension of facilities and services within the urban service area. POLICY 5.3: In order to guarantee provision of more than the minimum level of service, the county shall take the following steps: • begin planning and preliminary design for expansion when a plant's Average Daily Demand is projected to equal or exceed its capacity within 5 years; • prepare plans and specifications for expansion when a plant's Average Daily Demand is projected to equal or exceed its capacity within 4 years; • submit a complete construction permit application to the Florida Department of Environmental Protection for expansion when a plant's Average Daily Demand is projected to equal or exceed its capacity within 3 years; and Appendix A NM Community Development Department Indian River County 44 Comprehensive Plan Sanitary Sewer Sub -Element • submit an application for an operation permit for the expanded facility to DEP when a plant's Average Daily Demand is projected to equal or exceed its capacity within 6 months. POLICY 5.4: The county shall treat sanitary sewer provision as an enterprise system which is financially self-supporting. POLICY 5.5: The County Utilities Department shall fund sanitary sewer capital improvements and expansions through user fees, ink^ct=feescapacity charges, developer's agreements, assessments and other appropriate fees and funding mechanisms. POLICY 5.6: The county shall identify and pursue opportunities for state and federal soufees off inding a-vailable for the improvement and expansion of utility services including septic to sewer conversion projects and sewer connections. POLICY 5.7: All -improvements, replacement, expansion, or increase in capacity of county facilities shall be consistent with adopted level of service standards for facilities. POLICY 5.8: Consistent with the policies of the Future Land Use Element of this plan, provision of centralized sanitary sewer service shall be limited to the following areas: • Areas within the Urban Service Area; • Areas where the county has legal commitments to provide facilities and services as of the date of adoption of this plan; • Areas outside of the Urban Service Area where at least a portion of the site is contiguous to an Urban Service Area boundary as depicted on the Official Future Land Use Map or where located no more than 500 feet from an existing sanitary sewer line that is part of the county sanitary sewer system, or where an approved place of worship or camp/retreat use existed on January 1, 2016 and is approved for water and/or sewer service by Utility Services in conjunction with a utility construction/connection permit filed with Utility Services on or before June 30, 2016. These areas are subject to the following provisions: o The maximum density of such land shall be as shown on the Future Land Use Map, and the provision of centralized sanitary sewer service shall not be justification for an increase in maximum density; and o Any and all costs associated with connecting a property to the sanitary sewer system, including costs associated with survey, design, Appendix A 249 Community Development Department Indian River County 45 Comprehensive Plan Sanitary Sewer Sub -Element permitting, line extensions, construction, pumps and lift stations, restoration, inspections, and certification, shall be borne by the owner of the property. • Development projects located outside of the Urban Service Area that meet the criteria of the policies of the Future Land Use Element for: o clustering of residential development within agricultural; o clustering of residential development within privately owned upland conservation areas; o clustered development within mixed use districts; o traditional neighborhood design communities; o public facilities such as public schools; and o agricultural businesses and industries (including biofuel facilities) • Areas where, consistent with Sanitary Sewer Sub -Element Policy 2.4, the lack of centralized sanitary sewer service is determined to be a public health threat. POLICY 5.9: The county shall install automatic air release valves in all new sewer lines. OBJECTIVE 6 Package Treatment Plants Through the time horizon of the plan, there shall be no instances of package treatment plant failures, or illegal or unsafe package treatment plant discharges. POLICY 6.1: The county shall limit the use of package wastewater treatment systems to areas that meet the following criteria governing connection to the county sanitary sewer system: • Development served by existing package treatment plants may continue to treat their sewage in that manner until centralized service becomes available. At that time, all development within % mile of a county sewer line shall be connected to the county system. Development whose sewage treatment systems causes a public health problem must connect to the regional system regardless of the distance to sewer lines. • Package treatment plants shall be allowed in areas of development outside of the Urban Service Area when such development meets the criteria of policies of the Future Land Use Element for: o clustering of residential development within agricultural areas; Appendix A 250 Community Development Department Indian River County 46 Comprehensive Plan Sanitary Sewer Sub -Element o clustering of residential development within privately owned upland conservation areas; o clustering development within mixed use districts; o tradition neighborhood design communities; or o agricultural businesses and industries (including biofuel facilities) POLICY 6.2: The county shall ensure that, prior to the issuance of development orders or permits, the applicant has demonstrated that the project complies with applicable federal, state, and local permit requirements for package treatment plants. POLICY 6.3: The county shall require that issuance of permits for replacement or expansion of existing package treatment plants be conditioned upon compliance with the most updated version of DEP regulatory requirements and Federal and State water quality standards as identified in the "Regulatory Framework" section of the sub -element. POLICY 6.4: To ensure proper maintenance and operation, the U4ilifies DepaAinei# sl*ll-DEP shall inspect all package treatment plants on an annual basis. POLICY 6.5: The county shall require all new package wastewater treatment plants to be built according to current federal, state, and county requirements. In addition to obtaining a county permit demonstrating compliance with county regulations, any developer building and operating a package wastewater treatment plant must obtain a state permit demonstrating compliance with state and federal regulations. Those regulations include but are not limited to the Federal Water Pollution Control Act of 1972 (PL 92-500) and its amendments through the Clean Water Acts of 1977 (PL 95-217) and 1981 (PL 97-117), Chapters 381 and 403 of the Florida Statutes, and Rules 17-3 and 17-6 of the Florida Administrative Code. Both state and county permits are required for the construction of a plant, and for any future expansion or modification of a plant. POLICY 6.6: At the time the county approves any new package treatment plants, the county will require, that at the time deemed appropriate by the county, the package treatment plant and associated sewer collection system shall be dedicated to the county for operation and maintenance without compensation. POLICY 6.7: The county shall continue to enforce ordinances requiring pre-treatment of commercial and industrial waste before discharge into the county system. POLICY 6.8: The county shall require all future connections to the 'regional sanitary sewer system to be consistent with the attached water and wastewater connection matrix. Appendix A 251 Community Development Department Indian River County 47 Comprehensive Plan Sanitary Sewer Sub -Element OBJECTIVE 7 Septic T-an1-Systems By 2020, the number of new septic tank—systems permitted annually will not exceed -450200. POLICY 7.1: The county shall limit the use of septic systems to areas that meet the following criteria governing connection to the county sanitary sewer system: With the a€—these—identified in 'pa's, 3.A.3, sidentia li division --s sefved by existing septie tank systeins may eentiniae to tfea4 their- sewage ift that Commercial/industrial uses and residential subdivisions identified in Table 3.A.3 may continue to treat their sewage with existing septic tank systems until centralized sewer service lines are extended to within '/ mile of the site. At that time, all residential units in those subdivisions and all commercial/industrial uses shall be connected to the county system. Developments whose sewage treatment systems cause a public health problem must connect to the regional system regardless of the distance to sewer lines. Use of septic systems for new development shall be prohibited unless: o such development meets the criteria set on the water and wastewater connection matrix; or o such development consists of clustered residential development within privately owned upland conservation (C-3) areas. Even under those circumstances, no individual septic systems may be associated with individual residential units. If located outside of any conservation designated areas or areas that are environmentally sensitive or significant, however, centralized community septic tank systems may be provided to each pod of clustered residential development. o Septic systems shall be allowed in areas of development outside of the Urban Service Area when such development meets the criteria of policies of the Future Land Use Element for: - clustered residential development within agricultural planned development projects; - clustered development within new town projects; - traditional neighborhood design communities; and - agricultural businesses and industries (including biofuel facilities) Appendix A 252 Community Development Department Indian River County 48 Comprehensive Plan Sanitary Sewer Sub -Element POLICY 7.2: The county shall ensure that, prior to the issuance of development orders or permits for projects to be served by septic tank systems, the applicant has demonstrated that the project complies with Florida Department of Health DOH regulations Section 381.0065 FS -and Rule -Chapter 64E-6, FAC, permit requirements for septic tank -systems. POLICY 7.3: The county in coordination with and through the DOH -Indian River, shall require that issuance of permits for repair or replacement of existing septic tank -systems be conditioned upon compliance with the most updated -vers' ^ of DEP fegulateff "Regulateff Framework" eetion of the-Stab-element—with DOH regulations Section 381.0065 FS and Chapter 64E-6, FAC, permit requirements for septic systems. POLICY 7.4: The county, in coordination with and through the 1RC14DDOH-Indian River, shall establish public education programs on the proper use, inspection requirements, maintenance, and abandonment of septic tanks sy tems. The aseptic system abandonment process shall be based on current state and local regulations. POLICY 7.5: Consistent with Section 381.00651 FS and in coordination with and through the DOH -Indian River, the County shall encourage a voluntary opt -in provision for septic system maintenance and encourage contractors that provide septic maintenance to document information. POLICY 7.6: The County, in coordination with and through the DOH -Indian River, shall encourage all septic systems including repairs and modifications to meet a 24 inch separation between the bottom of the drainfield and the wet season water table and meet 75 foot setbacks from surface waterbodies and wells. Appendix A 253 Community Development Department Indian River County 49 Comprehensive Plan Sanitary Sewer Sub -Element PLAN IMPLEMENTATION An important part of any plan is its implementation. Implementation involves execution of the plan's policies. It involves taking actions and achieving results. For the Sanitary Sewer Sub -Element, implementation involves various activities. While some of these actions will be ongoing, others are activities that will be taken by certain points in time. For each policy in this element, Table 3.A.6 identifies the type of action required, the responsible entity for taking the action, the timing, and whether or not the policy necessitates a capital expenditure. To implement the Sanitary Sewer Sub -Element, several different types of actions must be taken. These include: expansion of plant capacity, extension of the collection network, enforcement of land development regulations and ordinances, execution of interlocal agreements, coordination, and preparation of studies and evaluation and monitoring reports. Overall plan implementation responsibility will rest with the planning department. Besides its responsibilities as identified in Table 3.A.6, the planning department has the additional responsibility of ensuring that other entities discharge their responsibilities. This will entail notifying other applicable departments of capital expenditures to be included in their budgets, notifying other departments and groups of actions that must be taken, and assisting other departments and agencies in their plan implementation responsibilities. Appendix A 254 Community Development Department Indian River County 50 Comprehensive Plan Sanitary Sewer Sub -Element TABLE 3.A.6 - SANITARY SEWER SUB -ELEMENT IMPLEMENTATION MATRIX POLICY# TYPE OF ACTION RESPONSIBILITY TIMING CAPITAL EXPEND. 1.1 Land Development Regulations Planning Ongoing NO 1.2 Monitoring Procedures lAilitiesDEP Ongoing NO 1.3 Land Development Regulations Planning Ongoing NO 1.4 Monitoring Procedures Utilities/Planning Ongoing NO 1.5 Summary Reports Planning As Needed NO 1.6 Land Development Regulations Utilities/DOH - INDIAN RIVER Ongoing NO 2.1 Service Provision Utilities Ongoing YES 2.2 Service Provision Utilities Ongoing NO 2.3 Evaluation Process/ Service Provision Utilities/DDOH - INDIAN RIVER Ongoing YES 2.4 Evaluation Process/ Service Provision Utilities DOH - INDIAN RIVER Ongoing YES 2.5 Coordination Utilities/BCC Ongoing NO 2.6 Feasibility Stud .Septic to Sewer Study Utilities42janniRg Ongoing NO 2.7 New Service to Existing Utilities On oin YES Subdivisions on Septic Systems _ 3.1 Annual Inspections IRC44DDOH - INDIAN RIVER Ongoing NO 3.2 Monitoring Procedures Utilities Ongoing NO 3.3 Monitoring Procedures RZC44DDOH - INDIAN RIVER Ongoing NO 4.1 Reuse Water by Spray Irrigation Utilities Ongoing NO 4.2 Land Development Regulations Utilities Ongoing NO 4.3 Land Development Regulations Utilities Ongoing NO 4.4 Land Development Regulations Utilities Ongoing NO Appendix A 255 Community Development Department Indian River County 51 Comprehensive Plan Sanitary Sewer Sub -Element POLICY# TYPE OF ACTION RESPONSIBILITY TIMING CAPITAL EXPEND. 5.1 CIP Maintenance Finance/Utilities Ongoing NO 5.2 CIP Evaluation & Finance/Utilities Ongoing NO Prioritization 5.3 Capacity Monitoring & Utilities Ongoing YES Plant Expansion 5.4 Land Development Finance/Utilities Ongoing NO Regulations 5.5 Land Development Utilities Ongoing YES Regulations 5.6 Funding Mechanism Utilities/Finance Ongoing NO 5.7 Improvement/ Utilities Ongoing YES Rep lacement/Expansion 5.8 Land Development Utilities/Planning Ongoing NO Regulations 5.9 Installation of Air Utilities Ongoing Yes Release Valves 6.1 Land Development Utilities/Planning Ongoing NO Regulations 6.2 Land Development Utilities/Planning Ongoing NO Regulations 6.3 Land Development Utilities/Planning/ IIGDOH Ongoing NO Regulations - INDIAN RIVER 6.4 Plant Inspections UtilitiesDEP Ongoing NO 6.5 Land Development Utilities/Planning Ongoing NO Regulations 6.6 Land Development Utilities/Planning Ongoing NO Regulations 6.7 Land Development Utilities Ongoing NO Regulations 6.8 Land Development Utilities/Planning Ongoing NO Regulations 7.1 Land Development Utilities/Planning Ongoing NO Regulations 7.2 Land Development Utilities/Planning/ RZC44DDOH Ongoing NO Regulations - INDIAN RIVER Appendix A 256 Community Development Department Indian River County 52 Comprehensive Plan Sanitary Sewer Sub -Element POLICY# TYPE OF ACTION RESPONSIBILITY TIMING CAPITAL EXPEND. 7.3 Land Development Regulations Utilities/Planning/ IRGHBDOH - INDIAN RIVER Ongoing NO 7.4 Public Education Program Utilities/ IRC DOH - INDIAN RIVER Ongoing NO 7.5 Septic Maintenance and DOH - INDIAN RIVER Ongoing NO Reporting 7.6 Septic System Improvements DOH - INDIAN RIVER Ongoing NO Appendix A 257 Community Development Department Indian River County 53 Comprehensive Plan Sanitary Sewer Sub -Element EVALUATION AND MONITORING PROCEDURES To be effective, a plan must not only provide a means for implementation; it must also provide a mechanism for assessing the plan's effectiveness. Generally a plan's effectiveness can be judged by the degree to which the plan's objectives have been met. Since objectives are measurable and have specific timeframes, the plan's objectives are the benchmarks used as a basis to evaluate the plan. Table 3.A.7 identifies each of the objectives of the Sanitary Sewer Sub -Element. It also identifies the measures to be used to evaluate progress in achieving these objectives. Most of these measures are quantitative. Besides the measures, Table 3.A.7 also identifies timeframes associated with meeting the objectives. The utilities department staff will be responsible for monitoring and evaluating the Sanitary Sewer Sub -Element. This will involve collection of data and compilation of information regarding facility capacity, expansion, and new development permitted. This will be done on a regular basis. As part of the county's concurrency management system, the county will continually monitor facility capacity to ensure that wastewater level -of -service standards will be maintained. While monitoring will occur on a continual basis, formal evaluation of the Sanitary Sewer Sub - Element will occur every five years in conjunction with the formal evaluation and appraisal of the entire comprehensive plan. Besides assessing progress, the evaluation and appraisal process will also be used to determine whether the Sanitary Sewer Sub -Element objectives should be modified or expanded. In this way the monitoring and evaluation of the Sanitary Sewer Sub - Element will not only provide a means of determining the degree of success of the plan's implementation; it will also provide a mechanism for evaluating needed changes to the plan element. Appendix A 258 Community Development Department Indian River County 54 Comprehensive Plan Sanitary Sewer Sub -Element TABLE 3.A.7 - SANITARY SEWER SUB -ELEMENT EVALUATION MATRIX OBJECTIVE # MEASURE TIMEFRAME 1 Availability of Sufficient Capacity Through the time horizon of the plan 2 % connected to regional system By 24132020 3 # of instances of sanitary sewer facilities contaminating surface water or groundwater resources Through the time horizon of the plan 4 % of wastewater effluent reused Through the time horizon of the plan 5 Completed improvements Through the time horizon of the plan 6 # of package treatment plant failures and # of illegal or unsafe package treatment plant discharges Through the time horizon of the plan 7 # of new septic systems permitted annually By 2020 Appendix A 259 Community Development Department Indian River County 55 Comprehensive Plan Sanitary Sewer Sub -Element TABLE 3.A.8 - WATER & WASTEWATER CONNECTION MATRIX FOR NEW DEVELOPMENT * Daily flow refers to water consumption or sewer generation. **The applicant for any development project, where such project will not connect to a centralized system, must sign a developer's agreement with the Indian River County Utilities Department to operate on a private system with a commitment to connect to the regional system when service is available. These agreements shall be conditioned upon demonstration of compliance with applicable federal, state, and local permit requirements. When using a private system or on-site facilities, the developer must construct a dry line or wet line at the time of construction, if required by the Utilities Department. The final determination for the type of Appendix A 260 Community Development Department Indian River County 56 Inside of the Urban Service Area Connect Not Connect Single Family: Within 200' of system X Outside of 200' of system X** Residential Projects: Subdivision, multi -family, site plan, PD, DRI Within % mile of the system 25 units or more X Less than 25 units X Outside of '/ mile of system 25 units or more X Less than 25 units X** Non -Residential Projects: Subdivision, site plan, PD, DRI Within'/ mile of system 2,000 gallons daily flow or more* X Less than 2,000 gallons daily flow* X Outside of '/ mile of system 2,000 gallons daily flow or more* X Less than 2,000 gallons daily flow* X** * Daily flow refers to water consumption or sewer generation. **The applicant for any development project, where such project will not connect to a centralized system, must sign a developer's agreement with the Indian River County Utilities Department to operate on a private system with a commitment to connect to the regional system when service is available. These agreements shall be conditioned upon demonstration of compliance with applicable federal, state, and local permit requirements. When using a private system or on-site facilities, the developer must construct a dry line or wet line at the time of construction, if required by the Utilities Department. The final determination for the type of Appendix A 260 Community Development Department Indian River County 56 Comprehensive Plan Sanitary Sewer Sub -Element non-residential establishment which can utilize a private system shall be made by the Utilities Department, Community Development Department, and DOH — Indian River. System Availability: A system is considered available when a collection or distribution line exists in a public easement or right-of-way. Distance Determination: Distance determinations are made from the nearest point of the project (area of development) to the public facility directly through public easements or public rights-of- way. FACommunity Development\Comprehensive Plan Text Amendments\2017 Sewer Policy Update\Agenda Items\PH #2 - BCC Transmittal Review\Appendix A\9 Chapter 3A Sanitary Sewer Sub -Element Working Copy - BCC Transmittal Hearing.doc Appendix A 261 Community Development Department Indian River County 57 PROPOSED REVISIONS TO FUTURE LAND USE ELEMENT' terrace extends into and beyond the northwest corner of the county and reaches elevations of approximately 40 feet above sea level. The topography of the county is depicted in Figure 2.17. Overall, the relatively flat terrain of the county poses few constraints to development as compared to a rough or rugged terrain. The topography is also a key feature in the natural drainage system and must be examined along with other natural features to identify development opportunities and constraints. These potential opportunities and constraints are addressed in the analysis section of this element and examined in the Conservation, Coastal Management, and Infrastructure Elements. Soils Soils can greatly influence the value or development potential of land. On farmland, those soils which are rich in nutrients provide the potential for high crop yields, while other soils require extensive fertilization and treatment. Generally, structures cannot be built on soils with poor load bearing capacity unless costly methods are employed to overcome the problem. Soils can also severely limit the use of sanitary facilities such as septie tankseptic s sy terns and landfills: While wet soils often cannot accommodate septic flank c systems, ground water can be polluted in highly permeable soils. Those soils with high water tables may also indicate the existence of a wetland vegetative community. In Indian River County, the United States Soil Conservation Service has identified 58 different soil types. These soils are further classified into thirteen generalized soil types and distributed among five physiographic areas of the county as follows: sand ridges; coastal islands and tidal marshes; flatwoods, low knolls and ridges; sloughs, poorly defined drainage ways and hammocks; and freshwater swamps and marshes. The generalized soil types are depicted in Figure 2.18. The suitability of soils for development is discussed in the analysis section of this element and in greater detail in the Conservation and Coastal Management Elements. Future Land Use Element 46 Appendix A Water transportation is provided on the Intracoastal Waterway in the Indian River Lagoon. This federally maintained water route traverses the length of the county. The nearest deepwater ports are located at Ft. Pierce to the south and Port Canaveral to the north. In Indian River County, rail service is provided by the Florida East Coast Railroad (FEC). The FEC maintains single and double tracks just west of and parallel to US 1. The nearest FEC freight yard is in Ft. Pierce. Aviation, Ports, and Rail issues are also discussed in the Transportation Element. Sanitary Sewer Generally, wastewater is a service that has traditionally been supplied by local government. In addition to the more technologically sophisticated and efficient central systems, traditional methods of wastewater treatment, including septie. 4eakseptic systems, are still employed in Indian River County. The primary purpose of wastewater treatment is to remove solids and toxic chemicals from wastewater and render organic wastes inert. After treatment, the resulting water product is then reintroduced into the natural water cycle. Presently, there are five publicly operated regional wastewater treatment plants operating in the county. Four of those plants are operated by the Indian River County Utilities Department, while the other plant is operated by the City of Vero Beach. There are also three privately -operated package treatment plants in the county. While the county operated plants provide a level of service of 250 gallons/residential unit/day, the city operated plant provides a level of service of 197 gallons/residential unit/day. The combined design capacity of the regional plants is13—x,000 17,350,000 gallons/day, an amount sufficient to accommodate their combined average daily demand of -Q174 -,NO 8,780,000 gallons/day. Currently, the service area of the regional system includes substantial portions of the urban area of the county. As such, wastewater lines extend to much of the county's urban area, including portions of all three of the commercial/industrial nodes along I-95. In 2006, the county utilities department had -24-,250 28,167 sanitary sewer customers. With respect to septie 4ankseptic s sus, the Department of Health in Indian River County (DOH Indian River ublie ieal4h T T„--sio-ift ef-Eflviffepnea4a! 14 , currently estimates that there are upp�ximately-more than 36,039 septic -aseptic s stems in use in Indian River County. While approximately+274 121 new septic +, s ptic s sus were installed in 20016 in the county, that number has decreased significantly in more recent years as the level of residential construction has declined. Future Land Use Element 63 Appendix 2A Within the county, many of the older residential areas were developed with well and septic tank systems on lots which, by today's standards, are small in size. The small lot size in those areas often results in inadequate separation distances between wells and septic ta-ak c systems. For that reason, some of those areas have experienced contamination of wells. To address that health problem, county policy has been to connect those areas to the regional potable water system. Because connection to the regional potable water system is usually sufficient to eliminate health risks, connection of those areas to the regional sanitary sewer system has been on a much more limited basis. Wastewater and sanitary sewer systems are addressed more fully in the Sanitary Sewer Sub - Element of the Infrastructure Element and in the Capital Improvements Element. The impact of those systems is also addressed in the Conservation Element. Potable Water Water is essential to human life and is a key ingredient in agriculture, commerce and industry. Traditionally, water in urban areas has been provided by local governments, while in rural areas individual wells or water systems have sufficed. This pattern is also present in Indian River County; however, it is not uniform in all areas of the county. In Indian River County, the water delivery system is composed of private wells and public water systems. The potable water system is discussed in greater detail in the Potable Water Sub - Element and the Capital Improvements Element. Groundwater sources are discussed in the Natural Groundwater Aquifer Recharge Sub -Element and the Conservation Element. As with the county's population distribution, water systems other than private wells are primarily limited to the developed eastern third of the county land area. Currently, there are four publicly owned regional water treatment plants operating in the county. Two of those plants are operated by the Indian River County Utilities Department, while the other plants are operated by the City of Vero Beach and the City of Fellsmere. While the county -operated plants provide a level of service of 250 gallons/residential unit/day, the Vero Beach and Fellsmere plants provide a level of service of 351 and 200 gallons/residential unit/day, respectively. The combined design capacity of those plants is 24,720,000 gallons/day, an amount sufficient to accommodate their combined average daily demand of 15,990,000 gallons/day. The plants operated by the county Utilities Department use the Floridan Aquifer as their primary water source. While the City of Vero Beach uses both the Surficial and Floridan Aquifers, the City of Fellsmere uses only the Surficial Aquifer. Because water drawn from the Floridan Aquifer contains impurities, that water must be treated to become potable. For water drawn from the Floridan Aquifer, the type of treatment used by both the city and county plants is reverse osmosis. For water drawn from the Surficial Aquifer, a lime softening treatment process is used. A by-product of the reverse osmosis process is brine; brine is water with a high concentration of impurities. That brine is then treated prior to being discharged. Future Land Use Element 64 AppendiY64 A Future Land Use Map, the 106,661 units projected at build -out represent fewer units than the maximum allowed by the Future Land Use Map. If single-family development continues to occur at densities substantially less than the maximum allowed by the by Future Land Use Map, then it can be expected that the unincorporated county's build -out potential will be reduced in the future. Currently, comprehensive plan policies direct the vast majority of residential development to land inside the urban service area. Of the projected 106,661 residential units at build -out, 96,029 units (or 90%) will be located inside the urban service area. The remaining 10,632 units will be located outside of the urban service area. Because of the recent municipal annexations and the future land use plan densities expected to be assigned to those annexed areas, the build -out potential for the total county has increased significantly. Upon build -out, it is projected that the unincorporated county and the county's municipalities will contain 188,848 residential units. At that time, the county's five municipalities will contain 82,187 residential units. Of these residential units, 49,474 residential units will be in the City of Fellsmere, while the remaining 32,713 residential units will be located in the county's other municipalities. Use Suitability of Soil Within the county, soils can limit development activity in two major ways: load bearing capacity and suitability for sanitary facilities. Those characteristics are addressed in the United States Department of Agriculture Soil Conservation Service's soil survey for Indian River County. In addition to mapping the different soils, the survey also provides an analysis of the soils. The analysis, which includes the physical, chemical, and hydric composition of each soil type, provides a basis to evaluate the soil potential for different uses. Table 2.12 is a summary of soil ratings and limitations from the Soil Survey. (Soils are also discussed in the Conservation Element). That table indicates that most soils in the county present severe limitations for site development and sanitary facilities. Usually, building limitations are due to the wetness of the soil. The wetness of the soil can result in the ponding of water, flooding and caving of excavation. The wetness also presents severe limitations to sanitary facilities and, in particular, to septie tamseptic systems. Since wetness and ponding lead to poor filtering and slow percolation, wet soils are unable to adequately drain. Within the county, those limitations can be reduced through the use of certain building techniques and standards. Those techniques and standards include raising the elevations of sites through the use of fill dirt and enhancing the natural drainage area of development projects. Throughout the county, septic 4anlEsentic s sus are permitted by the r_ ealt�, DepaftmentDOH-Indian River. To ensure that adequate sanitary facilities are provided for sites not connected to the county's centralized sanitary sewer system, county building regulations require the issuance of a septic permit prior to issuance of a building permit. Several standards Future Land Use Element 78 Appendix used by the DOH-Indian River to guarantee the viability of septic systems include: a minimum septie septic system elevation requirement of 48" above the wet season water table; a minimum separation distance requirement between suis tankseptic systems and potable water wells of 75 feet; and a limitation on total building square footage based on lot size and drainfield requirements. Because of the limitations associated with on-site septic systems, the county's policy should be to expand the public sanitary system throughout the urban service area. The Sanitary Sewer Sub - Element provides additional analysis of septic-tamseptic system suitability in the county and the regulatory framework under which seEseptic systems are permitted. Table 2.12, Soil Characteristics and Suitability Soil Drainage Corrosivity Irrigation Septic Fields Dwellings Pond Steel Concrete Poorly Moderate Low to Wetness, Severe limitations — Severe limitations — Severe Drained to High High Droughty, Wetness, Percolates Wetness Limitations — Fast intake slowly Seepage Moderately Low to Low to Wetness, Severe Limitations Slight to Severe Severe Drained Moderate Moderate Droughty, — Percolates slowly, Limitations — Limitations — Fast intake Poor filtering Wetness Seepage Excessively Low Moderate Droughty, Slight — Very poor Slight Severe Drained to High Fast intake, filtration. Potential Limitations — Soil blowing for groundwater Seepage contamination Data Source: U.S.D.A. - Soil Conservation Service Figure 2.26 shows soil characteristics which present severe limitations to development. Use Suitability of Topography The topography of Indian River County is generally flat with the exception of several ridges. Due to the lack of rough or rugged terrain, topography does not present any major limitations to development. Only a few areas along the coastal ridge have slopes steep enough to constrain development. Overall, topography is one of the principal influences on the drainage system. Because much of the county consists of relatively low flatlands, many of those areas, including the highly developed eastern mainland, would be underwater for portions of the year without man-made drainage ditches and canals. There are, however, certain county areas, such as the barrier island, the sand ridges, the St. Sebastian River area, and the higher elevations in the western county, which have a topography that results in the natural runoff of stormwater. Going forward, the county's policy should be to require that stormwater runoff from new development does not negatively impact adjacent properties or receiving water bodies. Because of the county's flat terrain, stormwater management systems are necessary to direct and retain Future Land Use Element 79 Appendix2� ➢ Groundwater Recharge Areas Underlying Indian River County are two aquifers that provide county residents with all water for domestic consumption. Those aquifers are recharged or filled by the percolation of rain and surface water through soil layers into the underground reservoirs. Those areas which provide the greatest potential for recharge are classified as "Prime Recharge Areas" and are shown on Figure 2.29. While excessive development of those areas can result in changes to natural drainage patterns and reduce recharge potential, excessive use of septic tanks and hazardous materials in those areas can increase the possibility of contamination of the aquifer. For the county public water system, the public water supply source is the deep aquifer which, because of its depth, is less likely to be subject to contamination from ground sources. Recharge areas for that aquifer are located northwest of the county. Within the county, those areas which contain community wells that draw large quantities of water are especially subject to contamination or pollution. Generally, groundwater contamination can result from excessive or improper use of septic systems and other wastewater treatment facilities, the leakage of chemicals and fuels stored underground, seepage from landfills and other waste storage areas, or surface spills of hazardous materials. For each of the community wells or wellfields in the county, zones of influence have been calculated. Those zones vary in size due to the amount or volume of flow, depth of the well and the porosity of the aquifer. Within those zones, the county's policy should restrict uses that could contaminate community wells. Future Land Use Element 85 Appendix26 ➢ Summary of Use Suitability of Natural Resources Overall, the natural features of the county provide various constraints to development, many of which can be overcome through modern building and engineering techniques. In fact, one natural resource constraint that has been mitigated through engineering is drainage. With respect to drainage, large areas of the county would be underwater, if it were not for the county's extensive system of drainage canals and ditches. In some cases, modifications are relatively simple and provide minimal adverse impacts to the environment. Where only slight modification is required, areas are generally suited for most types of development. Other areas require extensive man made improvements to achieve even the lowest intensity of development. Often those improvements include the wholesale destruction of important and sensitive habitats. In those areas, development should be kept to a minimum and highly regulated to ensure the protection of natural features and resources. Figure 2.30 is a composite of the natural constraints in the county. In those areas which contain severe constraints, the county's policy should be to restrict development. A review of existing development and natural land uses reveals the following important facts: • destruction of natural areas is most evident in the eastern portion of the county, especially waterfront areas along the Indian River and on the barrier island; • continued reliance on septseptic systems increases the potential for pollution of the shallow aquifer; • the use of septic tankis s sus in soils which are not suited for sept septic s sus and development in areas with low elevations require large amounts of fill dirt obtained by mining; • the large amounts of runoff that result from development can lead to the need for expensive drainage improvements, pollution of natural water bodies, and localized flooding; and • development of wetlands, woodlands and other natural areas results in the destruction of natural habitat, upsetting the natural balance of the ecosystem. Wherever development occurs, the natural state of the land is altered, most of it without serious consequences. Certain areas, however, are of such a sensitive nature that their alteration can lead to serious problems for nature and humans alike. In the past, much of the land area of the county was drained and cleared for agriculture. While it is impossible to preserve all natural areas, development policies and land use regulations can and should protect sensitive areas and limit the destruction of the environment. Future Land Use Element 87 Appendix2h. permit the transfer of development rights, and promote the use of conservation easements, dedications, and public acquisition. Policy 7.4: Any development activity in areas designated as environmentally sensitive or important, as defined in policies 5.4 and 6.11 of the Conservation Element, shall require an environmental survey as part of the approval of a development order. Based upon the results of the environmental survey, development projects shall be required to provide a site design which minimizes impacts upon endangered and threatened plants and animals. Policy 7.5: The county shall review and evaluate proposed development projects to ensure that stormwater runoff from the new development will not negatively impact adjacent properties or receiving surface waterbody quality. Policy 7.6: Indian River County shall maintain and enforce regulations to protect wetlands from the negative impacts of development. These regulations address building setbacks, protection from solid and liquid wastes including pesticides and herbicides, dredging or filling of wetlands, incorporation of wetlands into a site's development scheme, and mitigation of lost or destroyed wetlands. Policy 7.7: Indian River County acknowledges the environmental importance of the prime aquifer recharge areas shown on Figure 2.29. The county shall regulate the development of these areas. Regulations include an overlay district which restricts land uses, implements special siting requirements for septie tanl£septic s sus to mitigate soil drainage characteristics, and regulates other factors which impact the recharge capability of the land. Policy 7.8: The county shall protect public water supply wells by prohibiting the placement of septic systems; stormwater retention/detention areas; wastewater treatment plant effluent discharges, including but not limited to percolation ponds, surface water discharge, spray irrigation, and drainfields; sanitary landfills, feed lots and other concentrated animal facilities; mining and excavation activities; and the handling, production, and storage of regulated substances within wellfield cones of influence. Policy 7.9: Consistent with the Potable Water Sub -Element, the county shall continue to extend the county water system, enabling the acquisition of small public water systems, thereby reducing the number of residents using the shallow aquifer, which is subject to groundwater pollution threats. Polices: Through the use of fee simple purchase, transfer of development rights, and conservation easements, Indian River County shall coordinate with other state, federal and local agencies to identify and protect vegetative communities identified in Conservation Element policies 6.1 through 6.7. Future Land Use Element 164 Appendix 2A Policy 7.11: The county, in cooperation with the local 14ea *k r,o...,r+.,ienQQH- Indian River, shall continue to regulate the siting of septic 4a-aktic s sy terns including siting requirements to mitigate soil characteristics. OBJECTIVE 8: PROTECTION OF HISTORIC RESOURCES Through 2015, at least 95% of unincorporated Indian River County's historic properties (as identified in "Historic Properties Survey of Indian River County, Florida", prepared by Historic Property Associates, Inc., April 1989) will continue to be preserved in fair, good, or excellent condition. Policy 8.1: The county historian and, as needed, outside consultants and experts shall provide guidance and advice to the Board of County Commissioners on matters concerning historic and archaeological preservation. The county historian shall be consulted for recommendations concerning: • proposed changes to county regulations protecting historic and archaeological resources; and • projects which may impact historical and archaeological sites identified on the Florida Master Site File or designated as significant by the Board of County Commissioners. Policy 8.2: Indian River County shall use incentives such as transfer of development rights, tax relief, mitigation, and public acquisitions; and penalties such as fines and imprisonment, to protect and preserve historically and archaeologically important resources. The following criteria are used to determine the historical significance of a resource: • whether or not the resource is at least 50 years old; • whether or not the resource contains significant character, interest or value as part of the historical, cultural, aesthetic and architectural heritage of the county; • whether or not the resource displays historical, political, cultural, economic, or social trends of community history; • whether or not the resource displays unique and/or distinguishing characteristics of an architectural style, design period, construction method, detail, craftsmanship, or material; and • whether or not the resource is a work by a prominent architect, designer, engineer, builder or landscape architect. Policy 8.3: All public and private development or redevelopment proposals shall be reviewed for their impact upon designated historic resources. Policy 8.4: Public and private development and redevelopment activities shall cease, at least temporarily, if historic or archaeological artifacts are discovered, in order to allow for evaluation of historic significance. Future Land Use Element 165 Appendi�,o A Board of County Commissioners FINAL PUBLIC HEARING June 5, 2018 Comprehensive Plan Text Amendment *Sanitary Sewer Sub -Element *Future Land Use Element Comprehensive Plan Amendment Process Public Hearing before Planning And Zoning Commission (February 8, 2o18) Transmittal public hearing before Board of County Commissioners (March 20, 2018) Transmitted to State and Regional Review Agencies and Comments from them Sent to County Board of County Commissioners holds final public hearing (June 5, 2018) Adopted amendment are transmitted to State and Regional Review Agencies and State Land Planning Agency 2 6/5/2018 10. A.,. .2,70-1 Purpose First set of changes: amend the Text of the Sanitary Sewer Sub - Element and Future Land Use Element of the County's Comprehensive Plan to recognize changed conditions: • Implement BCC direction for conversion of septic systems to public sewer service (this presentation) • Ensure that related plans Policies, Objectives, and general text remain up-to-date (this and sea level rise presentations). Planning and Zoning Commission Action On February 8, 2018 the PZC voted 5-0 to recommend that the Board Approve the proposed text amendment with a modification to policy 5.6 of the Sanitary Sewer Sub -Element to add language regarding the County's commitment to identify and pursue opportunities for funding septic to sewer projects and sewer connections 6/5/2018 170.2 BCC Action (Transmittal PH) On March 20, 2018 the BCC voted 4-0 to transmit the proposed text amendments to state and regional review agencies State and Regional Review Agencies No state or regional reviewing agency had any objections/comments regarding proposed amendments 6/5/2018 it%D'3 Septic to Sewer Conversion March 18, 2016: BCC directed Indian River County Utilities Services to evaluate a county -wide septic to sewer conversion plan based on a phased approach. Phase I: Develop a comprehensive priority ranking plan along with cost estimates for potential projects — Completed July 18, 2017 Phase II: Incorporate the ranking plan into the county comprehensive plan Phase III: Identify financing options and public outreach Phase IV: Encumber funds and implement priority projects Sanitary Sewer Sub -Element — Text Updates • Updates agency names and departments & agencies responsible for various activities • Removes old/outdated references • Updates maps and made minor text updates • Pages 22-24 - Adds new text for the County's recently completed septic to sewer study and identifies 35 priority subdivisions for potential conversion from septic to sewer (based on highest benefit to cost ratio). • Pages 32-34 - Adds more text to describe problems/physical limitations with septic systems and conditions/criteria for converting septic to sewer 6/5/2018 Sanitary Sewer Sub -Element Update (continued) • Objective 2 — Increases the % of existing units in the Urban Service Area that will be connected to sewer from 50% to 60% and moves the completion date out from 2015 to 2025 • Policies 2.3 & 2.4 — References County's intention to provide sewer to at least 5 of the 35 priority subdivisions (small lots, older septic systems) identified in the recently completed County Septic to Sewer Study • PolicV 2.6 — Requires financial analysis for septic to sewer conversion projects to develop list of specific potential projects • PolicV 2.7 — Establishes deadline of 2028 for providing sanitary sewer service to at least 5 of the 35 priority subdivisions Sanitary Sewer Sub -Element Update (continued) • PolicV 4.4 — Clarifies that when capacity exists new subdivisions with 25 or more lots must connect to a county re -use line • PolicV 5.6 — Updated to add language regarding the County's commitment to identify and consider opportunities for funding septic to sewer projects and sewer connections. • Obiective 7 — Reduces target cap for number of new septic system permits issued annually by the year 2020 from 450 to 200 • PolicV 7.1— Clarifies policy by removing blanket exception language allowing existing subdivisions to continue to use septic systems 6/5/2018 2 Ia. 5 Future Land Use Element: • Policies 7.5 & 7.6 — Establishes new policies that encourage reporting septic system maintenance, and for repair jobs encourage meeting current DOH -Indian River requirements for drainfield separation from water table and setbacks from waterbodies • Minor text updates to text and Policies 7.7 and 7.11 • References the "Department of Health in Indian River County" as opposed to the "Environmental Health Department" and "Indian River County Public Health Unit, Division of Environmental Health" • References "septic systems" as opposed to "septic tanks" Consistency with the Comprehensive Plan Future Land Use Element Policy 14.3 requires that one of four criteria be met to approve a comp plan amendment. ■ A mistake in the approved plan; ■ An oversight in the approved plan; ■ A substantial change in circumstances; or ■ A swap or reconfiguration of land uses at separate sites , 6/5/2018 2;V' 6 i Changed Circumstances • Approval of comprehensive septic to sewer study by the BCC • References in the plan have become out of date and statutes have changed Recommendation Staff and the Planning and Zoning recommend that the Board of County Commissioners approve the proposed Comprehensive Plan Text Amendment by adopting the ordinance attached to the agenda item and authorize the Community Development Director to transmit the ordinance and any related materials to the state land planning agency and interested parties 6/5/2018 Z 70' 7 i i I I b.A. I Lisa Hill ` f 3 From: Dori Roy Sent: Tuesday, June 05, 2018 8:48 AM j To: BCC - Board Members; Jason Brown; Dylan Reingold Cc: BCC - Office Subject: FW: sanitary sewer portion of comprehensive plan From: Nancy/Jack Stiefel [mailto:stiefel152@yahoo.com] Sent: Monday, June 04, 2018 6:04 PM To: Dori Roy Subject: sanitary sewer portion of comprehensive plan I commend the County Commissioners for approving a sanitary sewer comprehensive plan that addresses several concerns about septic tanks. However, more needs to be done to address the issues that septic tanks contribute to the degradation of the Indian River Lagoon. I suggest the commissioners also pass ordinances that would address the following: • The County needs to have a policy that any subdivision requesting water service must also connect to sewer. • The County needs to have a mandatory connection policy when new sewer lines are installed. E There are approximately 500 septic systems in operation now that could be required to connect within 1 year with properly recorded notification. Other counties penalize those who don't connect by charging for sewer services based on water usage. S The State expects counties to have a mandatory connection policy when they provide funds for septic to sewer conversion. • IRC should pass an ordinance that requires repairs of pre -1983 septic systems to current code requirements for new septic systems. • IRC should set a legislative priority to replace State Statute 381.00651. This statute essentially prevents the creation of a stringent inspection/maintenance program. Public education and encouragement will never insure that the septic systems within our watershed are properly functioning. "out of sight -out of mind" • IRC should pass an ordinance requiring pump -out contractors to file a report on the Department of Health's data base. This could help the utility department and the 11 health department track problem areas. It would also provide oversight for proper handling of septage. Nancy Stiefel 634 Centre Ct., S.W. Vero Beach iakf. . June 5, 2018 Commissioners: I think that we all understand that the health of the Indian River Lagoon remains impaired. We all understand that our human health and economic well-being depend on a, healthy lagoon. ' The sea -grasses are not recovering from the 2011 die off in spite of many great projects that have been implemented in the drainage basin. These projects are working! They are reducing nutrient input to the lagoon. According to early reports from the MRC on the Lagoon Report Card (due to be published later this month) the Nitrogen numbers in IRC are going down. Unfortunately the Phosphorus amounts are increasing even though P has' been eliminated from residential fertilizer and reduced in many cleaning products. Could this Phosphorus be coming from the 35,000 septic tanks in the County?? Could it be coming from the biosolids being applied on our farmlands? Is it a legacy load from farmland within the basin? We still have work to do! The Comp Plan changes presented today are a wonderful step in the right direction applaud the County's staff for addressing the sanitary sewer revisions in a logical, systematic way. We now have a defensible plan for moving forward through neighborhoods with sewer services and for applying for matching grant funding. We are lucky to have had visionary commissioners and staff who passed regulation in 1990 requiring new developments within the Urban Service Area to provide municipal sewer service. It shocks me that other counties along the lagoon still permit subdivisions to be developed with septic tanks. There are, however, a few gaps in our sanitary sewer regulation that need addressing. am going to mention 5 today. The county's goal is to provide sewer service to 5 ranked subdivisions by 2028 - that's 5 subdivisions out of 325. The County's goal is to have sewers to 60% of the parcels within the service area by 2025. 1. But what about the remaining 30,000 septic systems that will be without sewer service after those goals are met? Are there some ordinances that could be passed to insure that those systems are operating properly - being pumped out every 5 years? Education and encouragement are not sufficient considering the state of the IRL. State Statute 381.00651 effectively prevents local home rule from developing strong inspection and maintenance programs. It should be part of the County's legislative agenda to change or eliminate this rule and to develop a strong inspection and maintenance program. In addition, the County Health Department pays to have an online reporting system to track septic ,21p - 9 system pump outs. There could be an ordinance requiring the contractors report each pump out. In this way, the problem areas within the county could be identified. 2. What about the remaining 17,000 septic systems that were installed prior to 1983? These old systems were installed with only 6 inches of separation between the drainfield and the wettest season water table. They were installed within 25 feet of surface water. In this situation, the state statute is not strong enough but local home rule is not prevented from making stronger policy. The state allows these systems to be repaired to their original code. But just like our hurricane building code improvements, we should be requiring these systems to be updated to current code when repairs are made. This would require 24 separation from the water table and 75 feet from surface water. 3. What about the 500 septic systems that are operating while existing sewer lines are available to them? Think about the amount of money it would take to put new service to 500 parcels. There are 500 parcels that have service and are not using it! The county needs a connection policy that is implemented consistently through mailed and recorded notification to the property owners. The granting agencies expect mandatory connection when state funds are involved - it is simply good business! There is a history of confusion among some property owners. Some might be paying a basic sewer availability charge and they believe that they are connected and paying for sewer services. How well do you think those septic systems are being maintained? 4. When a subdivision requests county water, there should be a policy that requires them to also take county sewer at the same time. Once again - it just seems like good business. S. When was the last time that utility fees were increased? I understand that a fee study is being undertaken by the Utility Department. I support fee increases so that the county's septic to sewer plan can be rolled out more rapidly. Thank you for considering these thoughts, Judy Orcutt 4665 Pebble Bay South ZOO - / 0 Members of the Inthan _River Neighborhood Association are plea sed_that the County has incorporated ------ Commented [JC1]: into its comp plan long range planning for reducing the number of septic systems impacting the health of the Indian River Lagoon. We applaud the County for its 1990 passage of an ordinance requiring installation of municipal sewer in all new developments within the urban service area. We recognize that IRC is the only county along the Indian River Lagoon that has this regulation. It was two years ago that members of our Water & lagoon Committee met with new County Administrator Jason Brown to urge him to include in the next year's budget funds for a comprehensive study of converting septic to sewer in I RC. We are pleased with the progress made since that initial study. Our Water & Lagoon Committee has reviewed the proposed changes to the comprehensive plan and support the County's goals of: • Increasing to 60% from 47% the number of parcels connected to municipal sewer by 2025 • Connecting 5 ranked subdivisions to municipal sewer by 2028 (though we wish it were more) • Limiting the number of new septic systems per year to 200 by 2020 • Educating the general public about regular maintenance of septic systems until a mandatory program can be developed for inspection and maintenance in cooperation with the health department. • Operating the County Utilities Service as a separate enterprise. We support the on-going fee study and assume that fees will need to be increased to expedite the county's sewer expansion. However, there are three areas that are not part of the comprehensive revision that need addressing: • A policy for mandatory connection. IRC has approximately 500 properties that currently have sewer lines available but are not connected. That is 500 more sewer revenue sources that could help in funding additional lines or improving infrastructure. It is inconceivable that the county would spend funds installing the lines and not collect fees to recoup the funds invested According to State Statute, the county should send a notification letter to the homeowner and record the notification. The property owner then has one year to connect to the sewer. The recorded notice makes it clear to future owners that sewer is available. Many counties begin charging fees based on water usage whether the owner connects or not. • A more stringent rule than the existing State Statute that would require all septic system repairs be brought up to current code (24" separation between wet season water table and the bottom of the drainfield. Also a 75'setback from well or surface water. We have approximately 17,500 pre 1983 septic systems that would currently be required to repair their systems only to the original 6" of separation. Since the wettest season water table is less than 10 inches in the majority of the county, septage can leak from a 6" separation system into the ground water to a ditch, a canal and ultimately the lagoon. In hardship cases a petition for a variance could be made. 27 0 -�/ • Require subdivisions requesting municipal water service to connect to sewer at the same time. If you're digging up the roads to run water lines, it makes good financial sense to run the sewer lines at the same time. We have several more lagoon protection recommendations regarding septic to sewer but choose only to address the three issues above at this time. We hope you will take them into consideration. Thank you for your time. P.O. Box 1833, Vero Beach. FL 32961-1833 { _ 1 772-567-3520 - piaudubon@yahoo.com - www.PelicanislandAudubon.org June 4, 2018 Dear County Commissioners: Septic tanks are nothing but Outhouses that I experienced when growing up. Instead of going outside to poop into a hole in the ground, we can do it inside our home. The same stuff along with food from garbage disposals down a drain (hole) into a tank outside that collects the solids and pours the liquid material containing Nitrogen, Phosphorus, medicines, chemicals, grease, etc., into a drain field. During the 19 years (1994-2004, 2009 -Present), I have served on the Indian River County Environmental Control Hearing Board (ECRB), the major cases have been related to our county's more than 36,000 septic tanks. Most cases seem to come from Health Dept. staff and neighbors who smell or see pooling polluted water coming from them. These can be fixed or replaced, but unfortunately many broken systems are not found. In addition, the drain fields of nearly half (17,554) of these 36,864 septic tanks were installed only 6 inches above our water table and 25 feet from any surface water. Septic tanks thus must be responsible for some contamination of all our county's water resources and lagoon. The average septic system functions properly for about 18 years with proper maintenance being pumped out every 3- 5 years. How many were installed before 2000? How many do not pump out their septic tank regularly, or only learn it is malfunctioning when there is slow flushing, sewage back up, or disagreeable odors? Also, Florida's clay and sand soils are not suitable for septic tank systems. If it is malfunctioning, it is more likely to pollute our Lagoon, as all county waters east of I-95 flow into the Lagoon. Commissioners, there are things you can do to modernize our antiquated, primitive septic sewage disposal system to bring it up to a 21St Century civilized condition that are not in the current comp plan revisions: • IRC has approximately 500 properties that have sewer lines available that are not connected. The County must require mandatory connection when sewer lines are installed. State Statute requires the county to send a notice to the property owner to connect to the sewer in one year. Many counties then charge fees based on water usage whether the owner connects or not. Lets get these 500 properties connected. • Let's get our State Legislature to require septic tank pump outs and inspection every 3-5 years depending on size and use. Now State Statute 381.00651 prohibits county and cities doing this!!! • All pump outs should be recorded to our Health Department. • All pre 1983 septic tanks should be brought up to current code for 24 -inch separation between wet season water table and bottom of the drain field, and 75 ft. from surface waters. Thankfully, all new planned developments should include connection with a modern sewage system leading to the IRC Sewage plant for safe treatment. Thank you for this opportunity to speak. 1 +� � l 6/�2rl.•t..... Richard H. Baker, Ph.D. President, Pelican Island Audubon Society Member, IRC Environmental Control Hearing Board Our Mission: To preserve and protect the animals, plants, and natural communities, and the land and water on which they depend in Indian River County through advocacy, education, and public awareness. Z?0 -0 Treasure Coast Newspapers I TCPALM Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Natalie Zollar, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach In Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal In the following issues below. Affiant further says that the said Indian River Press Journal Is a newspaper published in Vero Beach In said Indian River County, Florida, and that said newspaper has heretofore been continuously published In said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication In the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices In Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Cooyline PO # 463755 - INDIAN RIVER COUNTY PLANNING/CDD 2011139 BCC FINAL PH AD JUNE 5 Pub Dates May 20, 2018 Sworn to and subscribed before me this day of, May 21, 2018, by who is Natalie 2011 r (X) personally known to me or ( ) who has produced as identification. WI f q 420W'n Karol Kangas Notary Public z» -,/y "'n:o •., KAAOLEKANGAS Notary Public -State ofFlorkia ComminkmIGG1260n1 .•P��O;,`,i�•• M Comm, IreW29,2021 aOaEldlMou9hHaaandN0ulyAfa4 z» -,/y 22A 1 SUNDAY, MAY 20, 2018 / TREASURE COAST NEWSPAPERS rc PUBLIC RECORDS Auto negligence Kasey Bales at al v. Priscilla Rodrigues et at Jennifer DeLorie v. George R. Young at al Beverly Baker v. Timothy C. Lovene Contract Bi Indebtedness Ronald Ray et at v. Tower HS Prime Insurance Company Cach LLC v. Rerthony Deligent John McCain v. Michael Scott Hayes at of WII'um M. Kati at al v, Bradford Gregson Gordon Irma S Wagner v. Southern -Oxen bsuranco Company Discover Bank v. William A. Waif, Jr. Evictions 217 Sutton Place Associates LLC v. Adam Costello et at MHC Village Green LLC v. Raphael Eduardo Garin Reza Terkaman v. Tamara Jame Palm Paradise of Vero Beach LLC v. Randy Rupchic et al Jude Esperanco v. Suzave Jefferson Slew Valley v. Derek Taylor James R. MaxweO v. At Watson et A Melech Berman v. Gary Sean Jr. et at Milan River County Housing Authority v. Tileah Felix Indian River County Housing Authority v. Kenyetta L. ftun- John David Moore v. Jose Oquendo Indian River County Housing Authority v. Candace Follans- bee David A. Jones v. Amanda Jackson James R. Maxwell v. Merritt Laquoa KHP Vero Properties LLC v. Samantha Wonky Foreclosures Wells Fargo Bank NA v. Nathan W. Petersen et al PNC Bank National Association v. Jaclyn Falcone et at Panda Construction, Inc. v. Coral Heady et al Roundpoint Mortger age Servicing Corporation v. Archie C. Edwards RI at tl Negligence -Nursing Home Madelyn Renm Colley Sears v. Palm Garden of Vero Beach LLC at el Negligence- Other Universal Property end Casualty insurance Company v. Joseph Sardga et al Other Shakeor A. Amin at at v. STS Construction Co. at at Consolidated Electrical Distributors ft.. v. Croom Con - stn ,,on Company Professional Malpractice- Medical Emilio Negmn at at v. Asti Massed MO et A Marriage Licenses tndian Riser County Jessica Marie Shirley and Raymond Joseph filed, Loth of Owego, NY Aerie— Renee Reyes and Brian Richard Krause, both of Boynton Beach Katelyn Christine Ryan and Casey James Maxwell, both of Houston, TX Matilde Shaddal Torres Guerrero and Zachary Allen Franks, both of Fort Plerce Lenora Leona Mary Covington of Sebastian and Logan Andrew Coffey of Vero Beach Gloria Nicole Morgan and Beau Knowles, both of Sebastian Wayne Kenneth Palmer and Carol lee Carney, both of Vero Beach Jake,d. Renlesha Shatlna Jenkins and HiD.ry Roddguez, Joanne Sardella cEPTIFEa iR1ANCNL PlANRER" Smi#cavo 9anenbbtorn . IIA, axa+wai coop a •cFr,rl.wlbnk W..my •ChFL•, aarfmncaaaga RAYMOND JADIFS• P.r_ Pian You have Roads. 4721 K"AIAwm Beads FLa2%3 we taro vert 231-51100 get Dare. Joama-SadoSaQrgrt,pxiarnessom n..a2„w+erta,e.dvmnN both of Vero Beach Tony @.ructus Ross and ChquNa Leshawn Snipes, both of Fort Pierce Tiffany Lynn Hartmnft and David Alan Mehl, Jr., both of Vero Beach Chdstophw Lee Young of Sebastian and E izabeth Eve Arbitelle of Vero Beach Victoria Nice and George Hobknecht, both of Sebastian Armando Perez and Gracela Gutimez-Hvesca, both of Vero Beach Jose Ady Amador Soriano and Jahare Makersy Melia Diaz, both of Vero Beach Occupational Licenses Indian River County Dana Askew-H—is, c/o Avelara My - Lodge Tax, PA. Box 3089, Greenwood Vdtagc CO, motel/ hotel/apt/morning house Fastpac LLC, Menge—Giuseppe, Ermine Mororiti, 755 Eighth Court Suite 4. Vero Beach, mi%ellaneom Heads Up Sprinkler, hmc., Earth Hydmtkm LLC, Cameron Sanders, 420 P.0 Rosa Circle, SL Augustine, Wgatbn/ sprinkler contractor Jersey Mikes Subs, JM Florida Affiliates, Inc., 1225 U.S. 1, Suite 1, Vero Beach, restaurant Mek Contracting LLC, Michael Emerick K—bicla, 965 28th Ave., Vero Beach, certifi W building contractor North Marble LLC, Rigoberto Munzos Diaz, 46513th St. S.W., Vero Beach, deanirg(Ndtodal service City of Sebastian Lifetime Roofing Exteriors, LLC, Samuel Rocha, 698 Capon Trace, Sebastian, roofing contractor Building Permits Indian River Shores Hoko Whore, LLC, 421 Indian Harbor Road, Vero Beach, 586,000, new construction (pool) Gerald and Mary McGillicuddy, 1443 River Club Drive, Vero Beach, $46.000, new pod John's Mand Chub, 115 Silver Moss Drive, Vero Beach, $27.00q newconslfuction John's Island Club, 115 Silver Mon Drive, Vero Reach, $39.000, new construction Mark Peter and Courtney Kagan, 181 Oleander Way, Vero Reach, 1121,000, addition Jaynes D. Forbes, 11 Sago Palm Road, Vero Beach, $216,000, alteration Riordan and Elizabeth Smith, 411 Indian Harbor Road, Vero Reach, $123,000, new construction (Pool) Gerald and Mary McGillicuddy, 1443 River Cob Drive, Vero Beach, $848,000, new construction Jean M. 5t opshhe, 90D Beach Read, Unit #286, Vero Beach, $28,000, alteration Harold Kenneth Wood, 1460 River Club Drive, Vero Beach, 535,000. new Pool Lela Sharron low and Peter Michael Stuart Low, 280 Island Creek Drive, Vero Beach, $185,000, aIt—Vion Charles R. Thaler, 510 Marbrise Odie, Vero Beach, $38.000. repair/replace Helen E Stone. 151 Sdngeree Point, Vero Beach, 5459,000. mpdr/replace roof Fountains Property Owners Association, 5700 North State Road AIA, Vero Beach, repair/replace City of SebestIon Michael and Undo Calms, 147 Empire Trace, Sebastian, $28,600, repairi'mPlace roofing Sebastian Mkt Marina 8 Trading Co.. 1590 U.S. 1, Sebas- tian. $27,000. addidanhneration Clayton Alden White, Jr.,145 Fibers St., Sebastian, $277,054, new residential Kurt F. 8 Mare T. loud, 1237 Bevan Omm, Sebastian, 1284,280, new residential Damel R. Singe, 618 Jenkins SL, Sebastian, $38,851, addi- tion/alteration Robert T. Craig, 999 Sebastian Blvd., Sebastian, $28,949, addHion/alteration Kevin Joseph and Tracey L McCarthy. 60S Yearling Trail, SebasdaR 5356,100, new residential Lifestyle Homes, 800 Yearling Trail, Sebaatlart $ 48.000. swimming poolshpas Leo and Deborah Bond, 931 Yearling Trail, Sebastian, 5256,905. —residential construction Albert M. and Nancy E. Griffiths, 102 Columbia Avenue, Sebastian, 530,000, swimming pools/spas Robert P. and Under H. Masterson, 106 Blue Heron Way, Sebastian, t30,000, swimming pods/spas Park Place at Sebastian Inc., 1058 W. Lakeview Drive, Se- bastian, 525,000, addition/alteration Park Place at Sebastian Inc.. 1076 W. Lakeview Drive, Se- bastien, 525,000, addibon/aheotion Park Place al Sebastian ba., 1064 W. Lakeview Drive, Se, bestian 525,000, addtion/attention Park Place at Sebastian Mc, 1104 W. Lakeview Drive, Se- bastian, $25,000, addition/alteration Indian River County Dined Hospitality LLC, 9065 Americana Way. Vero Beach, $7,99S,S91, bung commercial Vero Autohaus I.I.C. 94612th St, Vero Beach, $264.000. building commercial Vero Autoharp LLC. 95612th SL. Vero Beach, 5364,500, building commerdal Vero Autohaus U.C. 95812th SL, Vero Beach, $364,500, butldhg commercial Vero Autohaus LLC, 95212th SL, Vero Beach, $204,000, buildkg commercial Vero Autohaus LLC, 95412th SL, Vero Beach. 5402,000, building commercial Vero Autohaus LLC, 94812th SL, Vero Beach, $320,800, building commercial Star Suites by Riverside Theatre LLC, 3550 Right Safety Drive, Vero Beach, bullding commercial Sebastian Hospital, Iric., 13695 US 1, Sebastian, 535,000,000, commercial addition Oiventums U.C. SEW Seth Ave, Vero Beach, $200,000, commercial addition Rax Properties. 1500 US 1. Vero Beach, 635,000, commer- cial addition Health Systems of Indian River, 1,4.,3725 lith Currie, Vero 8e..h. 5700,000, commncial motion Showcase Designer Homes LLC, 5600 First St. SW, Vero Beach, $93,371, commercial Wilton Spyglass Harbour Yachting Fadiity. 2130 Spyglass Lane, Vens Beach, $28.000, commercial addition Casa Vero HoldLL71 ings C, 015th Place, Vero Beach, t28,000, commercial addition Sebastian Hospital, Inc., 13695 U.S. 1, Sebastian, 56,500,000, commircial alteration William H. Hemick B Som, Inc., 850 33rd Court SW, Vero Beach, $50.000, commercial alteration Adult Comma gty Toral Services, Inc., 2350Indian Creek Blvd.. Unit WD 303, Vero Beach, $41,194, commercial alter- ation Adult Community Total Services, Inc., 2300 Indian Creek Blvd.. Unit WC 307, Vero Beach, $59,709, commercial alter- ation Porruesim. Inc c/o CVS Pharmacy Inc., 1706 US 1, Vero Beach, $65,000, commercial alteration Vem Beach 2011 U.C. 5825 20th St., Vero Beach, 5110,000, commercial alteration TSO Vero Beach LP, 1824 94th Drive, Unit 8100, Vero Beach. $300.000. commercial aIteration BEFORE THE BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA NOTICE OF COMPREHENSIVE PLAN TEXT AMENDMENTS FINAL PUBLIC HEARING The Board of County Commissioner of Indian River County, Florida, will consider adoption of amendments to the text of the comprehensive plan. A public hearing, at which parties in Interest and citizens alto have an opportunity to be heard, will be held on Tuesday, Jun. 5, 2018, at 9:00 a.m. In the County Commission Chambers of County Administration Building A, located at 1801 27th Street, Varo Beach, Florida. The proposed amendments arc Included In proposed ordinances entitled: 1. AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE SANITARY SEWER SUB -ELEMENT FOR SEPTIC TO SEWER CONVERSION AND THE ASSOCIATED TEXT OF THE FUTURE LAND USE ELEMENT OF THE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE 2. AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE COASTAL MANAGEMENT ELEN.ENT FOR BEA LEVEL RISE AND ASSOCIATED TEXT OF THE FUTURE LAND USE ELEMENTOF THE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. (Legislative) The plan amendment application may be impacted by the public at the Community Development Department in County Administration Building A, located at 1801 27th Street, Vero Beach, Florida, between the hours of 6:30 ..m. and 5:00 p.m. on weekdays. For more informatron, contact the Long Range Planning Section at (772) 226-1243. Anyone who may wish to appeal any decision which may be made at this meeting will need to emurs that a verbatim record of the proceedings Is made, which includes the testimony and evidence upon which the appeal Ls based. Anyone who needs a special accommodation for this meeting must contact the county's Americans with Disabilities Act Coordimior at (772) 226-1223, at bast 48 hour in advance of the meeting. Indian River County Board of County Commissioners By � Peter D. O'Bryan, Chairman INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown County Administrator THROUGH: Stan Boling, AICP Community Development Director THROUGH: Roland M. DeBlois, AICP Chief, Environmental Planning & Code Enforcement FROM: Steven S. Hitt, M.S. Senior Environmental Planner DATE: May 16, 2018 SUBJECT: FINAL PUBLIC HEARING: County Initiated Request to Amend the Text of the Coastal Management Element and Future Land Use Element of the County's Comprehensive Plan Relating to Sea Level Rise It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of June 5, 2018. DESCRIPTION AND CONDITIONS This is a county -initiated request to amend the text of the Coastal Management Element and Future Land Use Element of the county's Comprehensive Plan. The purpose of this amendment is to revise the Coastal Management Element and Future Land Use Element to update information and incorporate goals, objectives and policy changes related to planning for sea level rise impacts as mandated by the state. Comprehensive Plan Amendment Review Procedures Although the number of plan amendments that the county may consider is not limited, the County's Comprehensive Plan regulates the frequency with which the county may amend its Comprehensive Plan. According to the County's Comprehensive Plan, plan amendments are limited to four times per calendar year. For that reason, the county accepts general plan amendment applications only during the "window" months of January, April, July and October. In this case, the subject application was submitted during the January 2018 window. The procedures for reviewing a Comprehensive Plan amendment involve several steps. First, the Planning and Zoning Commission, as the Local Planning Agency, conducts a public hearing to review the request. At that hearing, the Commission makes a recommendation to the Board of County Commissioners to approve, approve with modifications, or deny the requested amendment. 271 Ct\Users\legistar\AppData\Lowl\Temp\BCL Technologies\easyPDF 8\@13CL@70187489\@13CL.G70187489.doc 1 Following the Planning and Zoning Commission action, the Board of County Commissioners conducts two public hearings. The first of those hearings, known as the transmittal hearing, is for a preliminary decision on the amendment request. At that hearing, the Board determines whether or not the amendment warrants transmittal to state and regional review agencies for their consideration. If the Comprehensive Plan amendment is transmitted, state and regional review agencies review the amendment as it pertains to each agency's area of focus. Review agencies then send their comments directly to the county and the State Land Planning Agency. Subsequent to staff and/or the applicant addressing any issues raised in the review agency comments, a second and final Board of County Commissioners public hearing, known as the adoption hearing, is conducted. If the Board approves the request at the final hearing, then the approved amendment is submitted to the State Land Planning Agency and to the other review agencies. The amendment becomes effective 31 days after the State Land Planning Agency determines that the approved amendment submittal is complete, unless a challenge is filed by an affected party. Planning and Zoning Commission Action At its regular meeting of February 8, 2018, the Planning & Zoning Commission voted 5-0 to recommend that the Board of County Commissioners approve the proposed amendments to the Coastal Management Element and Future Land Use Element for transmittal to state and regional review agencies (see attachment #1). Board of County Commissioners Action (Transmittal Public Hearing) After the Planning & Zoning Commission hearing, the Board held its transmittal hearing on March 20, 2018, and voted 4-0 to transmit the proposed comprehensive plan text amendment to state and regional review agencies (see attachment #2). Subsequently, staff transmitted the proposed amendment to state and regional review agencies. State Agency Review After transmittal and review of the proposed amendment, no state or regional reviewing agency had any objections to the comprehensive plan text amendment (see attachment #3). BCC Final Public Hearing The June 5, 2018 public hearing is the final step in the Comprehensive Plan amendment process. At that hearing, the BCC must decide whether or not to approve the proposed amendment. If the BCC approves the amendment, then staff must transmit the approved amendment to state and regional review agencies. The amendment becomes effective 31 days after the state land planning agency notifies the county that the plan amendment package is complete, if there are no timely objections to it. BACKGROUND The Coastal Management Element is one of 12 elements comprising the Indian River County 2030 Comprehensive Plan. The County adopted its comprehensive plan in accordance with Florida Statutes 272 C:\Usm\legistar\AppData\Loval\Tmp\BCLTechnologies\easyPDF 8\@BCLC70187489\@BCL@70187489.doc 2 (FS) Chapter 163 (Part II), which sets forth requirements and criteria for local government comprehensive plans. Within FS Chapter 163, Section 163.3178 pertains specifically to coastal management. Under that section, the description of the Legislature's intent is "that local government comprehensive plans restrict development activities where such activities would damage or destroy coastal resources, and that such plans protect human life and limit public expenditures in areas that are subject to destruction by natural disaster." In fulfilling that intent, the County's current Coastal Management Element, among other things, includes policies that limit certain development, public infrastructure and facilities in the Coastal High Hazard Area (CHHA), which is defined as the area below the storm surge line of a Category 1 hurricane. Senate Bill 1094 In 2015, the State enacted Senate Bill 1094, relating to "peril of flood". Senate Bill 1094 modified FS Subsection 163.3178(2)(f) and requires local governments in Florida to "include development and redevelopment principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which results from high -tide events, storm surge, flash floods, stormwater runoff, and the related impacts of sea -level rise" within coastal management elements of comprehensive plans. Although the County's current Coastal Management Element references sea level rise as a concern for future impacts to coastal resources and property, the Element does not evaluate and provide policy on the issue. This past year, county staff consulted state staff to determine if the County's current plan adequately addresses potential sea level rise impacts in compliance with Senate Bill 1094 revisions. County staff was advised by the state that an amendment is in fact necessary to meet the sea level rise impact assessment and planning requirement. On August 15, 2017, staff reported the state's findings to the Board of County Commissioners (Board) and the Board authorized staff to initiate the comprehensive plan amendment process. To that end, staff has drafted proposed amendments to the Coastal Management Element and, for cross-reference purposes the Future Land Use Element, to address the potential impacts of sea level rise. Based on the fact that no state agency, including the Florida Department of Economic Opportunity (DEO), had any objections or comments regarding the proposed amendments, the amendments will meet the requirements of Senate Bill 1094 and associated Florida Statutes. ANALYSIS In drafting the proposed amendments, staff researched and evaluated various projections of sea level rise, as those projections relate to Florida and particularly Indian River County. Staff also researched and evaluated the best available information on local inundation scenarios, likely potential impacts during a 40+ year planning horizon (the year 2060), and appropriate policies to address potential impacts. Sea Level Rise Projections In Florida, baseline relative sea level measurements can be derived from historical tide gauge records of mean monthly sea level. In fact, average monthly sea level measurements have been recorded at tide stations located in Key West, Cedar Key, and Fernandina Beach for more than a century. The yearly averages of these historic data indicate a gradual trend of rising mean sea level between 1897 and 2017. 273 C:\Uses\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@70187489\@BCL@70187489.doe 3 Based on those data sets, sea levels at Key West, Cedar Key, and Fernandina Beach rose approximately 12.72", 12.66", and 15.63" over the last 100 years. Regional mapping and vulnerability assessment studies related to sea level rise were initially developed by federal, state, and local government agencies in the early 2000s. Circa 2009, development of consistent regional climate change adaptation strategies became the basis for formation of the Southeast Florida Regional Climate Change Compact (SFRCCC), which was represented by four coastal counties: Monroe, Miami -Dade, Broward, and Palm -Beach. The SFRCCC created a Unified Sea Level Rise Projection for Southeast Florida in 2011 based on U. S. Army Corps of Engineers Engineering Circulars guidance documents, historical tidal data from Key West (1913-1999), and available scientific literature on the subject at the time. This Unified Sea Level Rise Projection was later revised in 2015 based on updated guidance documents from the United States Army Corps of Engineers (USACE), National Oceanic and Atmospheric Administration (NOAA), and the United Nations Intergovernmental Panel on Climate Change (IPCC). According to the revised (2015) projection, the region may experience between 14 inches and 34 inches of sea level rise (above 1992 mean sea level) by 2060. All projections show at least some degree of acceleration in the rate of sea level rise compared to the 1897 to 2017 time period. Based on the best available data from the NOAA Coastal Service Center sea level projection models and best available local projected inundation data, including LiDAR elevation data, county staff has mapped one, two, and three foot sea level rise inundation scenarios, for incorporation into the Coastal Management Element (Figures 9.16, 9.17, and 9.18 of the proposed amendments). For planning purposes the three foot (36") sea level rise scenario represents the worst case projection for 2060 (34" rise). Proposed Amendments The proposed amendments to the Coastal Management Element consist of three main sections: • Revisions to the Existing Conditions section; • Revisions to the Analysis section; and • Revisions to the Goals, Objectives and Policies section. The proposed revisions to the Existing Conditions section summarizes various sea level rise measurements, assessments and projection studies that have occurred to date, as previously summarized in this memorandum. Under the Analysis section, the proposed revisions delve into acreage estimates of possible and likely sea level rise impacts to various geographic areas under the one, two, and three foot sea level rise inundation scenarios. Also evaluated are potential sea level rise impacts to existing public facilities and infrastructure. Staff s findings, as reflected in the revisions, are summarized as follows: • Privately owned estuarine wetlands and undeveloped lagoon island conservation areas appear to be the most vulnerable to SLR inundation impacts. It is estimated that more than 85% of existing coastal wetlands are at risk of inundation under the three foot sea level rise scenario. • Most physical infrastructure such as roadways, power plants, airports, landfills, hospitals and schools in the County that are considered critical facilities would not be substantially impacted 274 C:\UsenMegistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@( BCL@70187489\@BCL@70187489.doc 4 under the one, two and three foot sea level rise scenarios. Areas that would potentially be affected are as follows: facilities along the Indian River Lagoon which incorporate coastal mosquito impoundments and estuarine marshes, and approximately 6.8 acres to 16.5 acres of undeveloped (and not filled/elevated) acreage associated with the Indian River Medical Center. It should be noted that existing Medical Center facilities and infrastructure are elevated and would not be impacted under the 1', 2', or 3' inundation scenarios. The vast majority of the worst case scenario inundation impacts (3' or 36" rise by 2060) are projected to occur within the Coastal High Hazard Area (CHHA, the area below the storm surge line of a Category 1 hurricane). In fact, in many areas the CHHA is more conservative (more upland located) than the 3' inundation area. The CHHA generally encompasses areas located east of US Highway 1 and Indian River Boulevard on the mainland and the majority of the land west of SR AIA on the barrier island. On the northern barrier island areas such as Windsor, Summerplace, Sea Oaks Beach and Tennis Club and eastern portions of John's Island lie east of (outside of) the CHHA. Similarly, the Vero Beach Estates and Riomar Subdivisions are predominantly east of the CHHA within the City of Vero Beach/central region of the barrier island. On the southern barrier island, the CHHA follows along SR AIA essentially covering all lands west toward the Indian River Lagoon. Mitigation strategies that will likely have the greatest effect on reducing exposure to inundation risk due to one, two and three foot SLR scenarios involve reducing the population and development potential within the CHHA. Strategies that accomplish these goals include prohibiting development density increases and reducing public infrastructure expenditures in at risk areas identified on the inundation maps, prohibiting new assisted living facilities and similar facilities for special needs population within the CHHA, and acquiring conservation and open space lands in the CHHA when opportune. To effect such policies within the CHHA, the proposed amendments designate the CHHA as an "Adaptation Action Area" (AAA) for special sea level rise policies, as provided in the state's guidance on sea level rise strategies. Based on the analysis and findings, staff is proposing a new Coastal Management objective (Objective 15) for sea level rise adaptive strategies, with eight new proposed policies to serve that objective. The proposed Objective 15 reads as follows: Through 2060, the County shall adopt, implement, and pursue strategies that increase community resiliency and protect property, infrastructure, and cultural and natural resources from the impacts of sea level rise. The eight proposed policies serving the objective are summarized as follows: Policy 15.1: By 2022, the County shall conduct an inventory and identify public facilities, coastal wetlands, and infrastructure that may be at risk to sea level rise, and shall consider resiliency improvements and infrastructure relocations as part of capital improvements plans where warranted. • Policy 15.2: During major plan evaluations and updates, sea level rise projections shall be considered when evaluating or updating policies related to sea level rise. 275 C:\Use legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@70187489\@BCL@70187489.doc 5 • Policy 15.3: Beginning in 2022, the County shall periodically review and update (every five years) sea level rise projections used in the Coastal Management Element. • Policy 15.4: On an on-going basis, the County shall coordinate with local municipalities on sea level rise adaptation and mitigation measures. • Policy 15.5: The County adopts the CHHA as an "Adaptation Action Area" (AAA) for mitigation measures and resiliency improvements, as well as an area for limiting public infrastructure expenditures (similar to existing CHHA policy and land development regulations). • Policy 15.6: By 2023, the County shall re-evaluate flood zone requirements and mitigation strategies within the AAA. • Policy 15.7: The County prohibits within the AAA new adult congregate living facilities, nursing homes, and other similar facilities that serve special needs populations (similar to existing CHHA policy and land development regulations). • Policy 15.8: The County prohibits within the AAA increases in land use designation densities (similar to existing CHHA policy). Future Land Use Element Cross-reference Amendment For purposes of cross-reference, Future Land Use Element Policy 17.5 is proposed to be revised to reflect the designation of the CHHA as an AAA, subject to the new Coastal Management Element sea level rise policies. Consistency with Comprehensive Plan Comprehensive Plan amendment proposals are reviewed for consistency with all applicable policies of the comprehensive plan. As per section 800.07(1) of the County Code, the "Comprehensive Plan may only be amended in such a way as to preserve the internal consistency of the plan." In evaluating a proposed comprehensive plan amendment for internal consistency, the most important consideration is Future Land Use Element Policy 14.3. This policy requires that one of four criteria be met in order to approve a comprehensive plan amendment. These criteria are: • The proposed amendment will correct an oversight in the approved plan; • The proposed amendment will correct a mistake in the approved plan; • The proposed amendment is warranted based on a substantial change in circumstances; or • The proposed amendment involves a swap or reconfiguration of land use designations at separate sites, and that swap or reconfiguration will not increase the overall land use density or intensity depicted on the Future Land Use Map. In this case, the proposed comprehensive plan amendments meet Policy 14.3's third criterion, in that there has been a substantial change in circumstances. That change is two -fold. First, there has been a change in the state's requirements for local planning (through enactment of Senate Bill 1094) that all 276 C:\Usm\legistarr\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCI.Q70187489\@BCL@70187489.doc 6 local government comprehensive plans analyze and plan for sea level rise as it relates to "peril of flood" risks to coastal areas. Second, there has been a developing body of evidence that planning for potential sea level rise impacts in coastal areas is prudent if not necessary. SUMMARY As described herein, Senate Bill 1094, enacted in 2015, requires local governments to consider the effects of sea level rise in coastal management elements of comprehensive plans. The proposed amendments summarize and take into account sea level rise projections as they affect coastal resources, infrastructure, facilities and development in coastal areas. Staff s finding is that most impacts under one, two and three foot sea level rise inundation scenarios would occur to estuarine wetlands, lagoon islands, and lands currently identified as within the Coastal High Hazard Area (defined as the area below the storm surge line of a Category 1 hurricane). The proposed objective and policies call for and implement certain strategies to reduce impacts to areas and infrastructure projected to be subject to sea level rise inundation in future years. Based on a positive review from state agencies (no objections or comments), the proposed sea level rise amendments will meet the requirements of Senate Bill 1094 and associated Florida Statutes. RECOMMENDATION Based on the analysis, staff recommends that the Board of County Commissioners approve the proposed Comprehensive Plan text amendments by approving the attached ordinance and authorize the Community Development Director to transmit the ordinance and any related materials to the state land planning agency and interested parties. ATTACHMENTS 1. Minutes from the February 8, 2018 PZC Meeting 2. Minutes from the March 20, 2018 BCC Meeting 3. Letter from Department of Economic Opportunity and Related Correspondence from Review Agencies 4. Adoption Ordinance (includes Appendix A Proposed Comprehensive Plan Text Amendments) 277 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@70187489\@BCL@70187489.doc 7 PLANNING AND ZONING COMMISSION There was a meeting of the Indian River County (IRC) Planning and Zoning Commission (PZC) on Thursday, February 8, 2018 at 7:00 p.m. in the Commission Chambers of the County Administration Building, 1801 27th Street, Vero Beach, Florida. You may hear an audio of the meeting; review the meeting agenda, backup material and the minutes on the Indian River County website www.ircqov.com/Boards/PZC/2015. Present were members: Chairman Alan Polackwich Sr., District 2 Appointee; Vice Chairman Todd Brognano, Member -at -Large; Mr. Chip Landers, District 3 Appointee; Ms. Angela Waldrop, District 5 Appointee; and Mr. Jordan Stewart, Member -at -Large. Mr. Patrick Grall, District 1 Appointee; Dr. Jonathan Day, District 4 Appointee; and Mr. Shawn Frost, non-voting School Board Liaison, were absent. Also present was IRC staff: Mr. Bill DeBraal, Deputy County Attorney; Mr Stan Boling, Community Development Director; Mr. William Schutt, Senior Economic Development Planner; Ms. Cheryl Dunn, Environmental Health Manager; Mr. Vincent Burke, Utility Services Director; Mr. Roland DeBlois, Environmental and Code Enforcement Chief; Mr. Steven Hitt, Senior Environmental Planner; and Ms. Lisa Carlson, Recording Secretary. Call to Order and Pledge of Allegiance The meeting was called to order at 7:00 p.m. and all stood for the Pledge of Allegiance. Additions and Deletions to the Agenda There were none Approval of Minutes ON MOTION BY Mr. Brognano, SECONDED BY Ms. Waldrop, the members voted unanimously (5-0) to approve the minutes of the . January 25, 2018 meeting as presented. Items on Consent Chairman Polackwich read the following into the record: PZC/Approved 1 February 8, 2018 FABCCWII Comm ittees\P&Z\2018—AGEN DAS & MINUTES\PZC 020818.doc 278 Attachment 1 A. 531d Street / US 1 Commercial Subdivision (Replat): Request for preliminary plat approval to replat a portion of the 53rd Street / US 1 commercial subdivision. Vero Investment 53, LLC, Owner. Indian River Donuts, Inc., Applicant. Todd N. Smith, P.E. Inc., Agent. Located at the southwest corner of 53rd Street and US Highway 1. Zoning: CG, General Commercial. Land Use Designation: C/I Commercial/ Industrial. (SD -17-11-07/2007090011-79977) [Quasi -Judicial] Chairman Polackwich asked the Commissioners to reveal any ex -parte communication with the applicant or any conflict that would not allow them to make an unbiased decision. The members stated that they had not had any ex - parte communication. ON MOTION BY Mr. Brognano, SECONDED BY Mr. Landers, the members voted unanimously (5-0) to approve staff recommendations on this Quasi - Judicial matter. Public Hearings Chairman Polackwich read the following into the record: A. CONTINUATION FROM JANUARY 25, 2018: Schwerin and Others Request to Rezone +/- 17.94 acres from MED to CG (RZON-99070136- 80287) and County's Request to Rezone +/- 0.20 acres from MED to CG (RZON-2018010067-81006). [Quasi -Judicial] Chairman Polackwich stated that as this public hearing is continued from the last Board meeting and was not closed, anyone that was sworn in at that time is still under oath. He asked that anybody present that was not sworn in at the last meeting and wishes to testify take the oath at this time. Nobody came forward. Chairman Polackwich asked the Commissioners to reveal any ex -parte communication with the applicant or any conflict that would not allow them to make an unbiased decision. Mr. Landers disclosed that has represented clients regarding rentals in the Casa Bella neighborhood and has a sales listing there as well but that this would not prohibit him from making a fair decision regarding this request. Chairman Polackwich disclosed that he drove by the Casa Bella neighborhood since the last meeting but that it would not prevent him from deciding the matter based on the facts and evidence. Ms. Waldrop disclosed that she had two rental listings in the Casa Bella neighborhood but that it would not PZC/Approved 2 February 8, 2018 F:\BCC\All Committees\P&Z\2018—AGENDAS & MINUTES\PZC 020818.doc 279 prohibit her from making a fair decision regarding this request. None of these disclosures were challenged. Mr. William Schutt, Senior Economic Development Planner, reviewed information regarding the two separate but related requests for rezoning approval and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. He noted that this case was heard on January 25, 2018 by this Commission with a focus on notice requirements, and although it, has since been reconfirmed that Staff followed the correct notice procedures as set forth in the code, the Board agreed to a continuation of the hearing at the request of nearby residents. Mr. Stan Boling, Community Development Director, continued the PowerPoint presentation and reviewed criteria from Policy 1.43 Future Land Use Element as well as the history of zoning in the area surrounding the proposed rezoning request. He discussed a joint meeting between the Applicant and representatives of the Casa Bella Homeowners Association that took place on February 6, 2018 resulting in an agreement for a proposed "alternative zoning map" that would remove the eastern eight acres from rezoning. He also detailed Staff's initiation of rezoning the +/ 0.20 acres owned by the Colley family that it is surrounded by the Schwerin and Others property. He recommended that the Commissioners recommend that the BCC approve the "alternative rezoning request" of +/- 10.14 acres from MED to CG. Mr. Boling proceeded to answer questions from the Commissioners regarding dimensions of the proposed "alternative zoning map" and how the depth compares to nearby commercial properties along US Highway 1. Mr. Bruce Barkett, Representative for the Applicant, and Mr. Kasey Feltner, attorney representing the Casa Bella Homeowner's Association, disclosed their proposed agreement to not rezone the eastern eight acres of the subject property and to place private restrictions on the remaining +/- 10.14 acres that would be rezoned to CG. Mr. Landers voiced his concerns regarding owners of the neighboring MED zoned properties later requesting rezoning for portions of their properties. Mr. Boling responded by citing criteria from Policy 1.43 Future Land Use Element which would be a basis for denying such requests. Chairman Polackwich inquired as to what will likely become of the eastern eight acres of the property that would remain MED zoned as well as nearby MED zoned properties. Mr. Boling advised that the County wants to be sure that there is enough MED zoned area near the hospital available for health-related industry PZC/Approved 3 February 8, 2018 F:\BCC\All Committees\P&Z\2018—AGENDAS & MINUTES\PZC 020818.doc 280 to expand. Dr. Richard Moore, cardiologist at Indian River Medical Center, spoke of future plans to expand medical facilities at the remaining MED zoned properties. ON MOTION BY Mr. Landers, SECONDED BY Mr. Stewart, the members voted unanimously (5-0) to approve staff recommendations on this Quasi - Judicial matter to rezone the western 10.14 acres, to include the Colley piece, from MED to CG and deny the rezoning of the eastern eight acres from MED to CG. Chairman Polackwich read the following into the record: B. Kane Request to rezone +/- 2.009 acres from RS -1 to RS -3 and +/- 4.827 acres from RS -1 to CON -2 (RZON-201708084-80032). [Quasi - Judicial] Chairman Polackwich asked the Commissioners to reveal any ex -parte communication with the applicant or any conflict that would not allow them to make an unbiased decision. The members stated that they had not had any ex - parte communication. Mr. William Schutt, Senior Economic Development Planner, reviewed information regarding this rezoning request and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. He entered a letter into evidence from a nearby property owner that spoke in agreement of the rezoning request. He recommended that the Commissioners recommend that the BCC approve the rezoning request from RS -1 to RS -3 and CON -2. The secretary belatedly administered the testimonial oath to those present who wished to speak at tonight's meeting on this matter and Mr. Schutt reaffirmed his presentation. Representative for the Applicant, Mr. Scott McGuire of the civil engineering firm Knight McGuire & Associates Incorporated, testified that this request will simply bring the Subject Property into conformance with similar properties on the south barrier island. Mr. Kevin Ellis, property manager of the adjacent Subject Property, conveyed his concerns regarding this request concluding that he is not in favor of it moving forward. PZC/Approved 4 February 8, 2018 F16CC\A11 Comm ittees\P&Z\2018—AG EN DAS & MINUTES\PZC 020818.doc 281 Mr. Roland DeBlois, Environmental and Code Enforcement Chief, provided background of the County's 1990 adoption of the more conservative CON -2 zoning as opposed to the previous default RS -1 designation for properties along the wetlands, and that the RS -1 zoning functions as a `holding zoning" until an estuary wetlands survey is prepared to determine specific CON -2 boundaries. ON MOTION BY Mr. Brognano, SECONDED BY Ms. Waldrop, the members voted unanimously (5-0) to approve staff recommendations on this Quasi - Judicial matter. Chairman Polackwich read the following into the record: C. An ordinance of Indian River County, Florida, amending the text of the sanitary sewer sub -element, future land use element, and coastal management element of the County's Comprehensive Plan and providing codification, severability, and, effective date. [Legislative] Part 1: Sanitary sewer sub -element amendments and related amendments to the Future Land Use Element. Mr. William Schutt, Senior Economic Development Planner, detailed proposed edits relating to sanitary sewer in the Future Land Use Element and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. He recommended that the Commissioners recommend that the BCC approve the proposed Future Land Use Element Comprehensive Plan text amendments for transmittal to state and regional review agencies. Ms. Judy Orcott, Chairperson of the Lagoon Committee for Indian River Neighborhood Association, reported that the County's fertilizer ordinance has been proven to reduce the amount of nitrogen levels in the lagoon. She addressed the approximate 35,000 septic systems in the County and the time and financial obstacles involved in either improving these current systems and treatment methods or ideally connecting to County sewer. She explained that the septic systems installed prior to 1983 have only a six-inch separation between the ground water and the drainfield whereas those installed after 1982 require twenty-four inches, adding that approximately half of the County's septic systems have only the six-inch separation. She recommended that as older systems are issued repair permits, they be required to raise the drainfield to the current code of twenty-four inches. She inquired about possible mandatory connections as sewer infrastructures are created and stated her hope for higher annual goals for PZC/Approved 5 February 8, 2018 F:\BCC\All Committees\P&Z\2018—AGENDAS & MINUTES\PZC 020818.doc 282 the County to convert septic systems to sewer connections. She concluded by discussing the biosolids that are allowed to be spread on Indian River County farmland and ultimately end up in our water systems. Ms. Cheryl Dunn, Environmental Health Manager, discussed permits for repairs, modifications and new septic systems that her office is responsible for administering. She explained that her department can "encourage" homeowners to meet the twenty -four -inch separation between the drainfield and groundwater but that it is voluntary and unenforceable at this time for septic systems installed before 1983. She indicated that as the septic contractors typically pull repair permits, there is little to no communication between the homeowner and her department until final inspections are performed. She described the significant cost to individual homeowners to raise the drainfields, adding that for some smaller properties it could be challenging because there may not be enough lawn space available. She advised that while there are currently no funds or incentives offered for homeowners to upgrade their drainfield or treatment systems, her wish is that they will become available at least for areas that while sewer connection is not a reality, sewage may be impacting the lagoon. Mr. Vincent Burke, Utility Services Director, outlined mandates for new subdivisions and commercial development to connect to county sewer as well as determinations of mandatory connection for failed septic systems. He compared the costs to repair or upgrade existing septic systems to that of connecting to County sewer or the ultimate cost to the environment if neither option is chosen. He stated that the creation of new sewer infrastructure includes not only the price of sewer lines and pump systems, but the destruction of roadways, making these projects a public works issue as well. He concluded that his department continues to apply for grants from the State, District and the National Estuary Program (NEP) and that additional funding could shorten the timelines needed to connect communities to the County sewer system. Extensive discussion followed regarding County staffs commitment to pursue and identify- opportunities to address goals, objectives and policies relating to sanitary sewer connections and septic systems. ON MOTION BY Mr. Stewart, SECONDED BY Ms. Waldrop, the members voted unanimously (5-0) to approve staff recommendations on this Legislative matter with language added regarding the County's commitment to pursue and identify opportunities. Part 2: Coastal management element amendments and related amendments to the Future Land Use Element. PZC/Approved 6 February 8, 2018 F:\BCCWII Committees\P&Z\2018—AGENDAS & MINUTES\PZC 020818.doc 283 Mr. Steven Hitt, Senior Environmental Planner, detailed proposed edits relating to coastal management in the Future Land Use Element and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. He recommended that the Commissioners recommend that the BCC approve the proposed amendments to the Coastal Management Element and Future Land Use Element for transmittal to state and regional review agencies. Discussion followed regarding sea level rise projections as they relate to coastal high hazard area policies and safety plans. ON MOTION BY Mr. Brognano, SECONDED BY Ms. Waldrop, the members voted unanimously (5-0) to approve staff recommendations on this Legislative matter. Chairman Polackwich read the following into the record: D. Consideration of Land Development Regulation (LDR) amendments to Chapters 910, 913, 914, 952 and 971 regarding traffic study requirements, subdivision and site plan review processes and Staff level approval authority for certain uses. [Legislative] Mr. Stan Boling, Community Development Director, reviewed information regarding the proposed LDR amendments. He referenced the Development Review and Permit Process Advisory Committee that was established by the BCC and began meeting in October of 2017 and he went on to detail their proposed Staff supported amendments. He recommended that the Commissioners recommend that the BCC adopt all five ordinances amending Chapters 910, 913, 914, 952 and 971 of the LDR regulations. Discussion followed regarding staff level approvals, sign posting notice policies and appeal processes. It was suggested that notification signs be posted even when there are Staff level approvals for the eight uses proposed to go from PZC approval to staff level approval. Ms. Debbi Robinson, Development Review and Permit Process Advisory Committee Chairperson, recapped the committee's task of streamlining the land development process while still protecting the public's safety, welfare and interests. She clarified that the Staff level approvals would pertain only to permitted uses that generally come to the Board on the Consent agenda, adding four weeks to the process as well as a disproportionate amount of staff time. PZC/Approved 7 February 8, 2018 F:\BCC\All Committees\P&Z\2018—AGENDAS & MINUTES\PZC 020818.doc 284 ON MOTION BY Mr. Landers, SECONDED BY Mr. Brogriano, the members voted unanimously (5-0) to approve staff recommendations with added sign notifications for the eight uses proposed to go from PZC approval to staff level approval. Commissioner's Matters There were none. Planning Matters Mr. Stan Boling stated the likelihood of a meeting on February 22, 2018. ; Attorney's Matters There were none. Adjournment There being no further business, the meeting adjourned at 9:56 p.m. PZC/Approved 8 February 8, 2018 F:\BCC\All Committees\P&Z\2018—AGENDAS & MINUTES\PZC 020818.doc 285 Board of County Commissioners Meeting Minutes - Final March 20, 2018 10.A.3. 18-1596 Transmittal Public Hearing: County Initiated Request to Amend the Text of the Coastal Management Element and Future Land Use Element of the County's Comprehensive Plan Relating to Sea Level Rise (Legislative) Recommended Action: Staff recommends that the Board of County Commissioners (1) adopt the resolution for transmittal of the proposed comprehensive plan text amendment .to the state and regional review agencies, and (2) announce its intention to hold and advertise a final public hearing at the adoption stage of the plan amendment process. Attachments: Staff Report Indian River County Florida Florida Statutes Section 163.3178 Senate Bill 1094 Draft Minutes from the February 8. 2018 PZC Meeting ' Proposed amendments to the Coastal Management Element Proposed amendment to Policy 17.5 of the Future Land Use Element Coastal Management Element Obiective 5 & Capital Improvements Element Obiective 2 Transmittal Resolution Director Boling used a PowerPoint Presentation to provide background on the Coastal Management Element of the Comprehensive Plan related to Sea Level Rise, along with future Sea Level Rise projections and scenarios regarding Sea ; Level Rise Inundation. He explained that storm surges were not included in the numbers projected, and detailed the proposed amendment revisions. Discussion ensued amongst the Board and County Attorney Dylan Reingold ' regarding the County's responsibility when issuing building permits in areas that could be impacted by a rising sea level. The Chairman opened the Public Hearing. Bob Johnson, Coral Wind Subdivision, addressed the Board with comments and concerns. County Administrator Jason Brown explained that the County is continually planning for storm resiliency. There being no other speakers, the Chairman closed the Public Hearing. A motion was made by Commissioner Adams, seconded by Commissioner Flescher, to: 1) approve staffs recommendation; and 2) approve Resolution 2018-035, approving the transmittal of proposed Indian River County Comprehensive Plan text amendments to State and Regional Review Attachment 2 28(ye 13 Board of County Commissioners Meeting Minutes - Final March 20, 2018 1 Agencies. These text amendments relate to: a) the Sanitary Sewer Sub -Element for Septic To Sewer Conversion and the associated text of the Future Land Use Element; and b) the Coastal Management Element for Sea Level Rise and the associated text of the Future Land Use Element. The motion carried by the following vote: Aye: 4- Chairman O'Bryan, Commissioner Adams, Commissioner Flescher, and Commissioner Zorc Absent: 1 - Vice Chairman Solari B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 10.C.1. 18-1605 Notice of Scheduled Public Hearing for April 3, 2018: Ocean Trail, LLC's Request for Vacation of the Hideaway Cove Subdivision Plat [PVSD-79-04(221) / 2000120037-80175] (Legislative) Recommended Action: This notice of public hearing is provided for the Board's information. No action is needed at this time. County Attorney Dylan Reingold announced the Public Hearing, which is scheduled for April 3, 2018. No Action Taken or Required 10.C.2. 18-1607 Notice of Scheduled Public Hearing for April 3, 2018: Ocean Trail; LLC's Request for Abandonment of the west 20 feet as shown as additional i right-of-way dedication, on the plat of Hideaway Cove Subdivision [ROWA-17-11-05 /2000120037-80055] (Legislative) Recommended action: This notice of public hearing is provided for the Board's information. No action is needed at this time. County Attorney Dylan Reingold announced the Public Hearing, which is scheduled for April 3, 2018. 1 No Action Taken or Required The Chairman called for a recess at 10:32 a.m., and reconvened the meeting at 10:45 a.m. With the exception of Commissioner Solari, all members were present. 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS Indian River County Florida Attachment 2 2"e 14 Rick Scott Cissy Proctor GOVERNOR _ _ _ EXECUTIVE DIRECTOR FLORIDA DEPARTMENT#' ECONOMIC OPPORTUNITY April 27, 2018 The Honorable Peter D. O'Bryan Chairman, Indian River County Commission 1801 27th Street Vero Beach, Florida 32960 Dear Chairman O'Bryan: The Department of Economic Opportunity has completed its review of the proposed comprehensive plan amendment for the Indian River County (Amendment No. 18-1 ESR), which was received on March 29, 2018. We have reviewed the proposed amendment pursuant to Sections 163.3184(2) and (3), Florida Statutes (F.S.), and identified no comment related to important state resources and facilities within the Department's authorized scope of review that will be adversely impacted by the amendment if adopted. The County is reminded that pursuant to Section 163.3184(3)(b), F.S., other reviewing agencies have the authority to provide comments directly to the County. If other reviewing agencies provide comments, we recommend the County consider appropriate changes to the amendment based on those comments. If unresolved, such comments could form the basis for a challenge to the amendment after adoption. The County should act by choosing to adopt, adopt with changes, or not adopt the proposed amendment. Please note that Section 163.3184(3)(c)l, F.S., provides that if the second public hearing is not held and the amendment adopted within 180 days of your receipt of agency comments, the amendment shall be deemed withdrawn unless extended by agreement with notice to the state land planning agency and any affected party that provided comment on the amendment. For your assistance, we have enclosed the procedures for adoption and transmittal of the comprehensive plan amendment. Florida Department of Economic Opportunity I Caldwell Building ( 107 E. Madison Street I Tallahassee, FL 32399 850.245.7105 1 www.floridajobs.org www.twitter.com/FLDEO lwww.facebook.com/FLDEO An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. Allygj telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida Relay Service at 709 Attachment 3 Indian River County 18-IESR Proposed Amendment April 27, 2018 Page 2 We appreciate the opportunity to work with the County's staff in the review of the amendment. If you have any questions concerning this review, please contact Ed Zeno, at (850) 717-8511, or by email at ed.zeno-gonzalezCadeo.myflorida.com. Sincerely, aures D. Stansbury, Chie Bureau of Community Planning and Growth JDSIez Enclosure: Procedures for adoption of comprehensive plan amendments cc: Stan Boling, AICP, Director, Community Development Department, Indian River County Mike Busha, Executive Director, Treasure Coast Regional Planning Council 289 SUBMITTAL OF ADOPTED COMPREHENSIVE PLAN AMENDMENTS FOR EXPEDITED STATE REVIEW Section 163.3184(3), Florida Statutes NUMBER OF COPIES TO BE SUBMITTED: Please submit three complete copies of all comprehensive plan materials, of which one complete paper copy and two complete electronic copies on CD ROM in Portable Document Format (PDF) to the State Land Planning Agency and one copy to each entity below that provided timely comments to the local government: the appropriate Regional Planning Council; Water Management District; Department of Transportation; Department of Environmental Protection; Department of State; the appropriate county (municipal amendments only); the Florida Fish and Wildlife Conservation Commission and the Department of Agriculture and Consumer Services (county plan amendments only); and the Department of Education (amendments relating to public schools); and for certain local govermnents, the appropriate military installation and any other local government or governmental agency that has filed a written request. SUBMITTAL LETTER: Please include the following information in the cover letter transmitting the adopted amendment: State Land Planning Agency identification number for adopted amendment package; Summary description of the adoption package, including any amendments proposed but not adopted; Identify if concurrency has been rescinded and indicate for which public facilities. (Transportation, schools, recreation and open space). Ordinance number and adoption date; Certification that the adopted amendment(s) has been submitted to all parties that provided timely comments to the local government; Name, title, address, telephone, FAX number and e-mail address of local government contact; Letter signed by the chief elected official or the person designated by the local govenunent. Effective: June 2, 2011 Page 1 290 ADOPTION AMENDMENT PACKAGE: Please include the following information in the amendment package: In the case of text amendments, changes should be shown in strike- through/underline format. In the case of future land use map amendments, an adopted future land use map, in color format, clearly depicting the parcel, its future land use designation, and its adopted designation. A copy of any data and analyses the local government deems appropriate. Note: If the local government is relying on previously submitted data and analysis, no additional data and analysis is required; Copy of the executed ordinance adopting the comprehensive plan amendment(s); Suggested effective date language for the adoption ordinance for expedited review: The effective date of this plan amendment, if the amendment is not timely challenged, shall be 31 days after the state land planning agency notifies the local government that the plan amendment package is complete. If timely challenged, this amendment shall become effective on the date the state land planning agency or the Administration Commission enters a final order detennining this adopted amendment to be in compliance. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. If a final order of noncompliance is issued by the Administration Commission, this amendment may nevertheless be made effective by adoption of a resolution affirming its effective status, a copy of which resolution shall be sent to the state land planning agency. List of additional changes made in the adopted amendment that the State Land Planning Agency did not previously review; List of findings of the local governing body, if any, that were not included in the ordinance and which provided the basis of the adoption or determination not to adopt the proposed amendment; Statement indicating the relationship of the additional changes not previously reviewed by the State Land Planning Agency in response to the comment letter from the State Land Planning Agency. Effective: June 2, 2011 Page 2 291 Bill Schutt From: Stephanie Heidt <sheidt@tcrpc.org> Sent: Thursday, March 29, 2018 3:59 PM i To: 'DEC) CPA Reports(DCPexternalagencycomments@deo.myflorida.com)'; Stan Boling;, Bill Schutt Cc: ray.euban ks@deo.myflorida.com; 'Adam.biblo@deo.myflorida.com'; Ed Zeno (ed.zeno- Gonzalez@deo.myflorida.com); Thomas Lanahan Subject: Indian River County Comprehensive Plan Amendment No. 18-1ESR This is to notify you that the Treasure Coast Regional Planning Council will be reviewing the above - referenced plan amendment, which we received on March 27, 2018. Council staff will review the amendment for extrajurisdictional impacts and impacts on significant regional resources and facilities. Council will provide a written report to the County and a copy of the report to the State Land Planning Agency within 30 calendar days of receipt. ' If you have any questions or comments, please feel free to call. Stephanie Heidt, AICP Intergovernmen tal/Brownfields Coordinator Treasure Coast Regional Planning Council 772.221.4060 Office 772.475.3863 Cell sheidtPtcrpc.org 1 292 TREASURE COAST REGIONAL PLANNING COUNCIL MEMORANDUM To: Council Members AGENDA ITEM From: Staff Date: May 18, 2018 Council Meeting Subject: Local Government Comprehensive Plan Review Draft Amendment to the Indian River County Comprehensive Plan Amendment No. 18-IESR Introduction The Community Planning Act, Chapter 163, Florida Statutes, requires that the regional planning council review local government comprehensive plan amendments prior to their adoption. The regional planning council review and comments are limited to adverse effects on regional resources or facilities identified in the strategic regional policy plan (SRPP) and extrajurisdictional impacts that would be inconsistent with the comprehensive plan of any affected local government within the region. Council must provide any comments to the local government within 30 days of the receipt of the proposed amendments and must also send a copy of any comments to the state.land planning agency. The amendment package from Indian River County was received on March 27, 2018 and contains proposed text changes to the Sanitary Sewer Sub -Element of the Infrastructure Element, the Future Land Use Element, and the Coastal Management Element of the comprehensive plan. This report includes a summary of the proposed amendment and Council comments. Summary of Proposed Amendment The proposed amendment package includes revisions to the Sanitary Sewer Sub -Element of the Infrastructure Element to address septic system to central sewer system conversion, revisions to the Coastal Management Element to address sea level rise and flooding, and revisions to the Future Land Use Element to ensure consistency with the changes proposed to the Infrastructure and Coastal Management elements. The county has provided the changes in strikethrough and underline format. Because of the extensive volume of material in the amendment package, the revised elements have been provided as a supplement to this report on Council's website. The most significant changes in the comprehensive plan are summarized below: 293 Sanitary Sewer Sub -Element of the Infrastructure Element The county's staff report states that 45% of the parcels in the county are served by a central sewer system and that 55% are utilizing septic systems. The challenges to septic system use in the county are a high water table, reduced permeability layer (hardpan), parcels less than %2 acre in size, proximity to wells and surface water and the resulting contamination potential, and maintenance. As directed by the Board of County Commissioners, the staff began a multi -stage effort to study and address the issues. The proposed amendments are one of the implementation stages now that the initial studies are complete: • Updates data and terminology throughout the sub -element. • Adds discussion of the 2017 study of subdivisions currently served by septic systems which are close to the Indian River Lagoon, St. Sebastian River, or drainage canals, which identified those with a disproportionately higher negative impact on the Lagoon water quality, and which examined the feasibility of conversion to central sanitary sewer service. • Adds Table 3.A.3.1 which provides a ranking of impactful subdivisions based on the best cost/benefit ratio for Total Nitrogen removal through septic conversion. • Updates narrative text for service areas and regulatory framework. • Revises Objective 2 to increase the goal from 50% to 60% for units in the service area connected to central sewer. • Revises Policy 2.3 to refer to Table 3.A.3 listing subdivisions needing prioritized sanitary sewer service due to a public health threat. • Revises Policy 2.4 to require the initiation of feasible sewer projects to convert the subdivisions in Table 3.1.3.1 from septic to sewer due to their disproportionate negative impact on the water quality in the Indian River Lagoon. • Replaces Policy 2.6 with a requirement for performance of a financial analysis of septic to sewer conversion projects and establishment of a list of specific subdivisions and dates by 2018. • Adds Policy 2.7 requiring that at least five of the subdivisions in Table 3.A.3.1 shall be provided with central sanitary sewer service by 2028. • Revises Objective 3 regarding Department of Health inspections of septic systems at heavy commercial, industrial, manufacturing, and equivalent uses and requiring sampling of sites suspected of illegal discharges. • Revises Objective 7 to reduce the limit target on new septic systems from 540 to 200 per year. 294 • Adds Policy 7.5 concerning documentation of septic system maintenance. • Adds Policy 7.6 encouraging the provision of the current 24 inch required separation from the bottom of the drain field to the top of the water table and the provision of a 75 foot setback from surface water and wells for all septic system repairs. Coastal Management Element Senate Bill 1094 adopted in 2015 modified Section 163.3178(2)(f) of the Florida Statutes to require local governments to include in their comprehensive plan development and redevelopment principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which results from high -tide events, storm surge, flash flood, stormwater runoff, and the related impacts of sea -level rise. According to the county's staff report, they researched and evaluated various projections of sea level rise, as those projections relate to Florida and particularly Indian River County, and evaluated the best available information on inundation scenarios, likely potential impacts during a 40+ year planning horizon (to year 2060), and appropriate policies to address potential impacts. Based on the best available data from the National Oceanographic and Atmospheric Administration Coastal Service Center sea level projection models and best available local projected inundation data (including LiDAR elevation data), county staff mapped one, two, and three foot sea level rise inundation scenarios. The county's staff report indicates that the findings were that more than 85% of the existing coastal wetlands are at risk of inundation under the three foot sea level rise scenario; most physical infrastructure such as roadways, power plants, airports, landfills, hospitals, and schools in the county that are considered critical facilities would not be substantially impacted under the one, two and three foot sea level rise scenario; the vast majority of the worst case scenario inundation impacts (three foot rise by 2060) are projected to occur within the Coastal High Hazard Area (CHHA, the area below the storm surge line of a Category 1 hurricane); and mitigation strategies that will likely have the greatest effect on reducing exposure to inundation risk due to one, two and three foot sea level rise scenarios involve reducing the population and development potential within the CHHA. The proposed amendment: • Revises the Existing Conditions section to summarize various sea level rise measurements, assessments, and projection studies that have occurred to date. • Revises the Analysis section to add estimates of possible and likely sea level rise impacts to various geographic areas under the one, two, and three foot sea level rise inundation scenarios and evaluated potential sea level rise impacts to existing public facilities and infrastructure. • Adds Objective 15 calling for the county to adopt, implement, and pursue strategies that increase community resiliency and protect property, infrastructure, and cultural and natural resources from the impacts of sea level rise. 295 • Adds Policy 15.1 requiring that by 2022 the county shall conduct an inventory and identify public facilities, coastal wetlands, and infrastructure that may be at risk to sea level rise, and shall consider resiliency improvements and infrastructure relocations as part of capital improvement plans where warranted. • Adds Policy 15.2 requiring that during major plan evaluations and updates, sea level rise projections shall be considered when evaluating or updating policies related to sea level rise. • Adds Policy 15.3 requiring that beginning in 2022, every five years the county shall review and update sea level rise projections used in the Coastal Management Element. • Adds Policy 15.4 requiring that on an on-going basis the county shall coordinate with local municipalities on sea level rise adaptation and mitigation measures. • Adds Policy 15.5 adopting the CHHA as an Adaptation Action Area (AAA) for mitigation measures and resiliency improvements, as well as limiting public infrastructure expenditures. • Adds Policy 15.6 requiring that by 2023 the county shall re-evaluate the flood zone requirements and mitigation strategies within the AAA. • Adds Policy 15.7 whereby the county prohibits new adult congregate living facilities, nursing homes, and other similar facilities which serve special needs populations in the AAA. • Adds Policy 15.8 whereby the county prohibits increases in land use designation densities within the AAA. Future Land Use Element • Revises text to coordinate with proposed terminology changes in the Sanitary Sewer Sub - Element of the Infrastructure Element. • Revises Policy 17.5 to incorporate proposed changes in the Coastal Management Element by adding text describing that the Coastal High Hazard Area is designated as an Adaptation Action Area and subject to the density and land use restrictions in Objective 15 of the Coastal Management Element. Regional Impacts No adverse effects on regional resources or facilities have been identified. 296 Extrajurisdictional Impacts Council requested comments from local governments and organizations expressing an interest in reviewing the proposed amendment on March 29, 2017. No extrajurisdictional impacts have been identified. Conclusion No adverse effects on regional resources or facilities and no extrajurisdictional impacts have been identified. Indian River County is commended for taking a proactive approach to studying, identifying, and beginning to eliminate the negative water quality impacts on the Indian River Lagoon caused by septic systems in proximity to waterways and drainage canals. Recommendation Council should approve this report and authorize its transmittal to Indian River County and the Florida Department of Economic Opportunity. Attachments 297 List of Exhibits i Exhibit i 1 General Location Map i i i i i i i i i P& >1 I B r e v a r d C o u n t y r Indian River County Treasure Coast Regional Planning Council January 2015 0 1 2 3 4h Okeechobee C o u n t y C11 0 :2 R 812 U1 SR 60 /Osceola Blvd NSC —binstern Orchid IW—si 1�j f. E Shores cr Cr L) N Gifford Rd Ix V:e—rc, Beach CR 606 1 Oslo Rd St. Lucie County W Bill Schutt From: Steve Fitzgibbons <SFitzgibbons@sjrwmd.com> Sent: Monday, April 23, 2018 12:41 PM To: Bill Schutt Cc: DCPexternalagencycomments@deo.myflorida.com Subject: Indian River County proposed comprehensive plan amendment 18-1ESR Dear Mr. Schutt, St. Johns River Water Management District (District) staff have reviewed Indian River County proposed comprehensive plan amendment 18-1ESR in accordance with the provisions of Chapter 163, Florida Statutes. Based on review of the submitted materials, District staff have no comments on the proposed amendment. If you have any questions or need additional information, please contact me. Please note that all proposed and adopted comprehensive plan amendments can be submitted to the District by email at sfitzgibbons@sirwmd.com. Sincerely, Steve Fitzgibbons Steven Fitzgibbons, AICP Intergovernmental Planner Governmental Affairs Program St. Johns River Water Management District 7775 Baymeadows Way, Suite 102 Jacksonville, FL 32256 Office (386) 312-2369 E-mail: sfitzeibbons@sjrwmd.com Website: www.sorwmd.com Connect with us: Newsletter, Facebook, Twitter. Instaeram, YouTube. Pinterest www.sjrwmd.comjepermitting We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking this link 1 ' - - - - - _ . - 300 Notices • Emails to and from the St. Johns River Water Management District are archived and, unless exempt or confidential by law, are subject to being made available to the public upon request. Users should not have an expectation of confidentiality or privacy. • Individuals lobbying the District must be registered as lobbyists (§ 112.326 1, Florida Statutes). Details, applicability and the registration form are available at http://www.sjrwmd.com/lobbyist/ 301 Bill Schutt From: Bush, Lois <Lois.Bush @dot.state.fLus> Sent: Tuesday, April 24, 2018 9:28 AM To: DCPexternalagencycomments; Bill Schutt Cc: Hymowitz, Larry; Beck, Katherine Subject: Indian River County 18-1ESR - FDOT District Four Review Sent on behalf of Larry Hymowitz: I am writing to advise you that the Department will not be issuing formal comments for the proposed Indian River County comprehensive plan amendments with DEO reference number 18-IESR. The Department requests an electronic copy in Portable Document Format (PDF), of all adopted comprehensive plan amendment materials, including graphic and textual materials and support documents. Thank you. Larry Hymowitz Planning Specialist — Policy Planning & Growth Management Planning & Environmental Management - FDOT District Four 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 Phone: (954) 777-4663; Fax: (954) 677-7892 larry.hymowitzOdot.stateftus 302 Bill Schutt From: Plan -Review <Plan.Review@dep.state.fl.us> Sent: Thursday, April 26, 2018 2:13 PM To: Bill Schutt; DCPexternalagencycomments Cc: Plan Review Subject: Indian River County 18-1ESR Proposed To: Bill Schutt, Senior Planner Re: Indian River County 18-IESR — Expedited State Review of Proposed Comprehensive Plan Amendment The Office of Intergovernmental Programs of the Florida Department of Environmental Protection (Department) has reviewed the above -referenced amendment package under the provisions of Chapter 163, Florida Statutes. The Department conducted a detailed review that focused on potential adverse impacts to important state resources and facilities, specifically: air and water pollution; wetlands and other surface waters of the state; federal and state-owned lands and interest in lands, including state parks, greenways and trails, conservation easements; solid waste; and water and wastewater treatment. Based on our review of the submitted amendment package, the Department has found no provision that, if adopted, would result in adverse impacts to important state resources subject to the Department's jurisdiction. Please submit all future amendments by email to plan.review@den.state.fl.us. If your submittal is too large to send via email or if you need other assistance, contact Suzanne Ray at (850) 717-9037. u.e,,, 4, 071 303 OFFICE OF THE COMMISSIONER, VC/ `q THE CAPITOL A'. ? (850) 617-7700,, . —, �, -�,� G ,,, 400 SOUTH MONROE STREET Y: TALLAHASSEE, FLORIDA. 32399-0800 FLORIDA DEPARTMENT OF .AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM April 25, 2018 VIA EMAIL (bschutt@ircgov.com) Indian River County Community Development Department Mr. Bill Schutt 180127"' Street Vero Beach. Florida 32960-3365 Re: DACS Docket # -- 20180326-1090 Indian County Sanitary Sewage and Coastal Management Submission dated March 23, 2018 Dear Mr. Schutt: The Florida Department of Agriculture and Consumer Services (the "Department") received the above - referenced proposed comprehensive plan amendment on March 26, 2018 and has reviewed it pursuant to the provisions of Chapter 163, Florida Statutes to address any potential adverse impacts to important state resources or facilities related to agricultural, aquacultural, or forestry resources in Florida if the proposed amendment(s) are adopted. Based on our review of your county's submission, the Department has no comment on the proposal. If we may be of further assistance, please do not hesitate to contact me at 850-410-2280. Sincerely, 1 4 M*4-6� Derek Buchanan Budget Director Office of Policy and Budget cc: Florida Department of Economic Opportunity (SLPA #: Indian River County 18-1 ESR) ,%I/; 1-800-H ELPFLA Fhiilda www.FreshFromF1oric304n ORDINANCE NO. 2018 - AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE COASTAL MANAGEMENT ELEMENT AND THE FUTURE LAND USE ELEMENT OF THE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. WHEREAS, the Board of County Commissioners adopted the Indian River County Comprehensive Plan on February 13, 1990; and WHEREAS, the County received Comprehensive Plan amendment applications during its October 2017 amendment submittal window; and WHEREAS, the Local Planning Agency, after due public notice, held a public hearing on this comprehensive plan amendment request on February 8, 2018, and WHEREAS, the Local Planning Agency, after receiving public comments, recommended that the Board of County Commissioners transmit the comprehensive plan amendment listed below to State and Regional review agencies; and WHEREAS, the Board of County Commissioners of Indian River County held a Transmittal Public Hearing on March 20, 2018, after due public notice, and WHEREAS, the Board of County Commissioners approved the transmittal of this comprehensive plan amendment to State and Regional review agencies; and WHEREAS, the Board of County Commissioners announced at the transmittal public hearing its intention to hold an advertised final public hearing at the adoption stage of this plan amendment; and WHEREAS, the Comprehensive Plan Amendment was transmitted to State and Regional review agencies; and WHEREAS, State and Regional review agencies had no objections to this amendment; and WHEREAS, the Board of County Commissioners held a Comprehensive Plan Amendment Adoption Public Hearing on June 5, 2018, after due public notice. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Indian River County, Florida, that: SECTION 1. Comprehensive Plan Amendment Adoption and Transmittal The amendment to the Indian River County Comprehensive Plan identified in Section 2 is hereby adopted, and the Board of County Commissioners directs staff to transmit the amendment to the State and Regional review agencies. 305 ORDINANCE NO. 2018 - SECTION 2. Amendment to the Comprehensive Plan AMENDMENT OF THE TEXT OF THE COASTAL MANAGEMENT ELEMENT AND THE FUTURE LAND USE ELEMENT OF THE COUNTY'S COMPREHENSIVE PLAN (APPENDIX A). SECTION 3. Repeal of Conflicting Provisions All previous ordinances, resolutions, or motions of the Board of County Commissioners of Indian River County, Florida, which conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. SECTION 4. Severability It is declared to be the intent of the Board of County Commissioners that, if any provision of this ordinance and therefore the Indian River County Comprehensive Plan Amendment is for any reason finally held invalid or unconstitutional by any court of competent jurisdiction, such provision shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining provisions. SECTION 5. Effective Date The effective date of this plan amendment, if the amendment is not timely challenged, shall be 31 days after the state land planning agency notifies the local government that the plan amendment package is complete. If timely challenged, this amendment shall become effective on the date the state land planning agency or the Administration Commission enters a final order determining this adopted amendment to be in compliance. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. If a final order of noncompliance is issued by the Administration Commission, this amendment may nevertheless be made effective by adoption of a resolution affirming its effective status, a copy of which resolution shall be sent to the state land planning agency. This ordinance was advertised in the Press -Journal on the 20'x' day of May, 2018, for a public hearing to be held on the 5' day of June 2018, at which time it was moved for adoption by Commissioner , seconded by Commissioner and adopted by the following vote: Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Joseph E. Flescher, Commissioner Timothy Zorc, Commissioner Susan Adams, Commissioner 2 306 ORDINANCE NO. 2018 - BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'Bryan, Chairman ATTEST BY: Jeffrey R. Smith, Clerk of Court and Comptroller This ordinance was filed with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY Dylan Reingold, County Attorney APPROVED AS TO PLANNING MATTERS Stan Boling, AICP; Community Development Director FXommunity Development\Comprehensive Plan Text Amendments\2017 Sea Level Rise\CME Comp Plan Text Amendment Adoption Ordinance - June 2018.doc 301 PROPOSED REVISIONS TO COASTAL MANAGEMENT ELEMENT Comprehensive Plan Coastal Management Element These counterclockwise -rotating, extreme low pressure storms can reach ten miles in height, can spread over several hundred miles in diameter, and can generate winds in excess of 74 miles per hour (MPH), the minimum wind speed necessary to be classified as a hurricane. The official hurricane season extends from June 1 st to November 30th, with 62 percent of all Florida hurricanes occurring during September and October. While extensive rainfall commonly occurs during a hurricane and may cause widespread inland flooding, the greatest danger associated with a hurricane is storm surge. Storm surge can be described as the rise in wave and tidal heights associated with a hurricane. The vulnerability of an area to storm surge is dependent upon the potential height that a storm surge can achieve along a particular coast and the distance to which the surge can penetrate inland upon making landfall. Thus, low-lying coastal topography, such as inlets, beaches and estuaries, are especially susceptible to the destructive forces of a storm surge (Hurricane Manual for Marine Interests in Indian River County). • Coastal High Hazard Area The Coastal High Hazard Area (CHHA) is defined as the area below the storm surge line of a Category 1 hurricane as established by a Sea, Lake, and Overland Surges from Hurricanes (SLOSH) computer model. The CHHA is depicted in figure 9.11. As of 2018, Indian River County has also designated the CHHA as an "Adaptation Action Area" (AAA) in accordance with Section 163.3164(1) F.S and in support of Objective 15 of this Element and its associated policies. An AAA is defined as one or more areas that experience coastal flooding due to extreme high tides and storm surae, and that are vulnerable to the related impacts of rising sea levels for the purpose of prioritizing funding for infrastructure needs and adaptation planning. Within the CHHA, most of the land is designated for residential use, with permitted densities ranging from 3 to 10 units per acre. A substantial portion of this land is currently developed. Much of that development took place at a time when the CHHA was more narrowly defined as land on the barrier island, east of the Coastal Construction Control Line (CCCL). • Hurricane Vulnerability Zone Although many areas are subject to coastal flooding associated with the severe weather of hurricanes, other areas face imminent danger from the storms. Those areas which face severe erosion, flooding, storm surge, or other direct storm related damages from a Category III hurricane constitute the Hurricane Vulnerability Zone (HVZ). The HVZ is depicted in Figure 9.12. This zone has been identified for special planning and evacuation purposes. • Comprehensive Emergency Management Plan In accordance with Chapter 252, F.S., Indian River County has adopted a Comprehensive Emergency Management Plan (CEMP). The CEMP replaces the Peacetime Emergency Plan (PEP), the Florida Community Development Department Indian River County 17 APPENDD�,& Comprehensive Plan Coastal Management Element Line" (D.S.S.L.). Other than approved dune walkovers, minor structures or erosion control projects, construction is not allowed seaward (east) of this regulatory line. Within Indian River County, the Coastal Barrier Resource Act (CoBRA) recognizes and discourages development in two areas: an area south of Ambersand Beach on the northern portion of the barrier island; and an area in the southern portion of the barrier island near the Indian River - St. Lucie County line. Because these relatively undeveloped areas are recognized as having the greatest potential for storm damage, federal flood insurance is unavailable in these areas. Should a Category V storm event occur, much of the barrier island and particularly the areas identified by CoBRA could be completely destroyed. Even with significant measures in place to reduce potential storm damage, hurricanes Francis and Jeanne in 2004 caused wide -spread damage to structures along the beach as well as structures inland. Sea Level Rise Sea level rise (SLR) is typically defined in terms of eitherlo�bal (eustatic) sea level rise or relative sea level rise. Global sea level rise represents the average change in the height of all of Earth's oceans relative to the land. Conversely, relative sea level rise refers to measured changes in sea level height at specific locations on land relative to localized variations in land elevation, including changes due to ocean rise and/or land subsidence. Global sea level rise is directly influenced by fluctuations in the mass or volume of the ocean. Fluctuations in the volume of the ocean are the result of climatological andeg ological forces such as thermal expansion and contraction, tectonic shift, lift/subsidence, and sedimentation, while ocean mass is affected by factors including mg or accretion rates of glaciers, snow accumulation, and global water storage and redistribution mechanisms. Based on the Intergovernmental Panel on Climate Change (IPCC) Fifth Assessment Report (ARS,), many of these climate related phenomena have been directly influenced by greenhouse -gas emissions increases since the pre -industrial era and other feedback mechanisms. With respect to SLR, the IPCC AR5 indicates that global average land and ocean surface temperatures will likely continue to increase and contribute to the acceleration of SLR encountered in the future. In Florida, baseline relative sea level measurements can be derived from historical tide gauge records of mean monthly sea level. In fact, average monthly sea level measurements have been recorded at tide stations located in Key West, Cedar Key, and Fernandina Beach for more than a century. The yearly ges of these historic data, depicted in Figure 9.14, indicate a gradual trend of rising mean sea level between 1897 and 2017. Moreover, these data highlight regional variability that may be observed among local relative sea level datasets. Based on those data sets, sea levels at Ke. Cedar Key, and Fernandina Beach rose approximately 12.72", 12.66", and 15.63" over the last 100 years. Community Development Department Indian River County389 APPENDIX A Comprehensive Plan Coastal Management Element Annual mean sea level recorded at Key West, Cedar Key, and Fernandina Beach between 1897 and 2017 4.00 ` = 3.50 'm 3.00 J 2.50 2.00 1.50 2.(X1 0.50 0.00 g°s� gp1 o,'v� ��1 ��1 piC'� oig� 001 X11 ai�1 g�1 �1 Oti1 `k ti y 1 ti ti ti ti '� 1 ti ti ti Key West Cedar Key -W--- Femandina Beach Figure 9.14: Annual mean sea level recorded at Key West, Cedar Key, and Fernandina Beach between 1897 and 2017. Data obtained from the National Oceanic and Atmospheric Administration National Ocean Service. Regional mapping and vulnerability assessment studies related to sea -level rise (SLR) were initially developed by federal, state, and local government agencies in the early 2000s. Circa 2009, development of consistent regional climate change adaptation strategies became the basis for formation of the Southeast Florida Regional Climate Change Compact (SFRCCC), which was represented by four coastal counties, Monroe, Miami -Dade, Broward, and Palm -Beach. The SFRCCC created a Unified Sea Level Rise Projection for Southeast Florida in 2011 based on U.S. Army Corps of Engineers Engineering Circulars guidance documents, historical tidal data from Key West (1913-1999), and available scientic literature on the subject at the time. This Unified SLR Projection was later revised in 2015 based on updated guidance documents from USACE, NOAA, and the United Nations Intergovernmental Panel on Climate Change (IPCC) (Figure 9.15). According to the revised projection the region may experience between 14 and 34 inches of sea level rise (above 1992 mean sea level) by 2060. Community Development Department Indian River County31,O APPENDIX A Comprehensive Plan Coastal Management Element 8o-___ i r_ Unified Sea Level Rise Projection (Southeast Florida Regional Climate Change Compact, -2015) 70J N IPCC AR5 USACE High NOAA High ! 3 60 Year Median (inches) (inches) m (inches) C 50 -A C 0) 2030 6 10 12 a, E 240 2060 14 26 34 W _ QJ > v @ 2100 31 61 81 J rs 30 26" r .. > U —' C 20 ` 10 - 6 J ' f! .► • - - - `tMACt Iwtwn.Aetel NOM prernudu" (ne 0 1992 2000 2010 2020 2030 2040 2050 2060 2070 2080 2090 2100 Year Figure 9.15: SFRCCC Unified Sea Level Rise Projection (2015). Source: Southeast Florida Regional Climate Change Compact Sea Level Rise Work Group (Compact). October 2015. Unified Sea Level Rise Proiection for Southeast Florida. A document prepared for the Southeast Florida Regional Climate Change Compact Steering Committee. 35 p. Concurrently. the National Oceanographic and Atmospheric Administration (NOAA) Coastal Services Center began development of the web -based SLR and Coastal Flooding Impacts Viewer to aid visualization and adaptation planning efforts for various SLR scenarios. Pilot studies initially focused on specific geographic areas along the coasts of Delaware, Mississippi, and Alabama: however, the viewer (now called the Sea Level Rise Viewer) has been regularly updated to include a broad range of coastal areas, including nearly all of Indian River County east of Interstate 95 (1-95). For informational purposes. Indian River Countv was included in a similar SLR vulnerabili assessment in 2012 that was coordinated by the Seven50 initiative and the Southeast Florida Regional Partnership, which incorporated methodologies developed by the SFRCCC. The assessment, whose results were presented in the 2013 report "Analysis of the Vulnerabili , to Sea Level Rise of the Northern SE FL Counties in the Seven50 Planning Region" (Appendix A). evaluated three SLR inundation scenarios (e.g. 1, 2, and 3 feet of inundation) and characterized local geographic areas at potential flood risk due to potential SLR. Baseline land elevation measurements upon which the one foot, two foot, and three foot inundation levels were mapped were derived from Light Detection and Ranging (LiDAR) vertical elevation data that were obtained from the NOAA Coastal Services Center. These data were originally collected in 2007 for the Florida Department of Emergency Management (FDEM). SLR inundation maps depicted flood risks based on two levels of confidence, 80-100% certainty and 20-79.9% certainty, and were categorized as either "more likely" to be inundated or "possibly_ inundated respectively. The local maps presented in the 2013 Seven50 reportprovided a clear visual comparison of the magnitude of flood -related impacts that may be encountered in Indian River County under 1, 2, and 3 -ft SLR inundation scenarios. Community Development Department Indian River County3151 APPENDIX A Comprehensive Plan Coastal Management Element Moreover, other data comparisons were evaluated in the analysis including taxable propeLtvalue ranges impacted based on inundation level, degree of impacts to higher and lower functional classification roads, and total acres impacted based on future land use designation. Those baseline data provided critical insights for implementation of long range adaptation planning strategies. ANALYSIS Land Use This analysis section addresses issues, problems, and opportunities within the coastal zone. A complete analysis of land use data, including a comparison of land use acreages by classification, is contained in the Future Land Use Element of the Comprehensive Plan. In the past, comprehensive plan policies, including the Future Land Use Map, have successfully directed new residential and nonresidential development to designated areas of the county. Consequently, there have been few amendments to the land use map and only minor adjustments to the county's Urban Service Area boundary since the county's current comprehensive plan was adopted in 1990. In fact, the only significant changes to the Future Land Use Map in the previous decade have been amendments designating publicly acquired environmental lands for conservation. Going forward, the major land use issues facing Indian River County in the coastal zone and in the county overall are urban sprawl, rural sprawl, agricultural preservation, and conservation of natural systems within the context of development. Economy Generally, the county's economy is limited in diversity and largely reliant on service oriented industries. Despite this current lack of economic diversity, Indian River County has attractive qualities that certain businesses look for. These qualities, which include an available development - ready supply of land and an exceptional quality of life (warm weather, beaches, minimal population density, resource-based recreational opportunities, etc.), will aid the county as it seeks to increase its economic base in the future. • Eco Tourism A significant aspect of the County's quality of life is its natural resources, not the least of which is the Indian River Lagoon. Resources such as the lagoon provide significant economic benefits to the county. According to the Indian River Lagoon Economic Assessment and Analysis Update (2007), the total economic impact in 2007 of visitors to the Indian River Lagoon in Indian River County was over $110 million. Because of its natural assets, as well as cultural heritage, Indian River County has an opportunity to capitalize on ecotourism. From an economic development standpoint, the County, through its County Environmental Lands Program, is actively preserving some of its greatest natural assets and Community Development Department Indian River County31(2 APPENDIX A Comprehensive Plan Coastal Management Element Indian River Lagoon, the St. Sebastian River, or other surface water bodies, the County's policy should be to promote the connection of waterfront subdivisions to the sanitary sewer system. A complete analysis of sanitary sewer is provided in the Sanitary Sewer Sub -Element. - Stormwater Management Since 1990, stormwater management facilities in the county have been designed to handle a 25 year/24 hour storm event, as well as to provide treatment before discharging stormwater runoff. Because many sections of the county were developed prior to 1990, the level of service for stormwater management facilities continues to vary throughout the county. Over the past several years, the county has made progress in reducing flood hazards by constructing stormwater management projects in certain areas of the county with known flooding problems, including Vero Lake Estates, east Gifford and the Rockridge Subdivision. Moreover, projects such as the Sebastian Stormwater Park and the North Relief Canal Pollution Control Facility, described previously in this report, contribute to improved stormwater quality. Despite implementation of these projects, the county needs to continue to identify, seek funding, and construct new stormwater improvement projects in areas where needed. A more complete analysis of the County's stormwater management facilities is contained in the Stormwater Management Sub -Element. Sea Level Rise Since the completion of the SLR vulnerability assessment in 2012 that was described in the Existing Conditions section, Senate Bill 1094 was enacted, modifying Florida Statute section 163.3178(2)(f) to require, amongother provisions, that local governments in Florida "include development and redevelopment principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which results from high -tide events, storm surge, flash floods, stormwater runoff, and the related impacts of sea -level rise" within the coastal management elements of their comprehensive plans. In accordance with this legislation, and based on the best available data from the NOAA Coastal Service Center sea level projection models and best available local projected inundation data, County SLR inundation maps have been incorporated into this Coastal Management Element for planning_ purposes (Figures 9.16, 9.1.7, and 9.18). Community Development Department Indian River County34(3 APPENDIX A Comprehensive Plan Coastal Manaeement Element BREVARD COUNT i fA ` :L1 . t tl� �_rX t tJ I 1/ ^SEBASTIAN -1I " ORCHID �� 85TH sT Indian River County Sea Level Rise Inundation, 1 ft - More Likely Possible Source of SLR Inundation Data: NOAH Coastal Services Center, Charleston, SC, 2012. 69TH ST ' • ,`� INDIAN RIVER a 1 SHORES 53RD ST a r r , r Y� ; 6 ra \ 41 ST ST �l Y 1 x= to \ w'VERO . BEACH �t✓r � � nn O 20TH ST 4TH ST,. to G 9TH ST SW e \� Miles , IRC Environmental Planning 12118/2017 S T. L U C.I E COUNTY t-xgure y.lb: 1 -root sea Level Rise Scenario in Indian River County, FL Community Development Department Indian River County3414 APPENDIX A Comprehensive Plan Coastal Management Element BREVARD COUNT _ ♦ 1 A t�ycQ�' `� � ' � t •. EB SASMAN t ORCHID I ` 85TH ST Indian River County Sea Level Rise Inundation, 2 ft - More Likely Possible Source of SLR Inundation Data: NOAA Coastal Services Center, Charleston, SC, 2012. ' Al 69TH ST 1 V.t INDIAN RIVER SHORES 53RD ST a r y` �;ez9 0 1 a a 41ST ST �l in VERO ?Y \i Y ' BEACH V f O 20TH ST 4TH ST CO 3 4 a xGo 5TH ST SW 1 e 0 1 2 3 Miles a ` a IRC Environmental Planning 12/182017 S T . L U Cyl E COUNTY Figure V.11: 1—Foot sea Level Rise Scenario in Indian River County, FL Community Development Department Indian River County34;5 APPENDIX A Comprehensive Plan Coastal Management Element BREVARD COUNT Al Indian River County Sea Level Rise ti Inundation, 3 ft `\\ More Likely Possible 41LSource of SLR Inundation Data: NOAA Coastal '# Services Center, Charleston, SC, 2012. !� hSEBASTIAN ORCHID I 1 85TH ST 1 ` b 69TH ST t INDIAN RIVER SHORES a t'� 53RD ST a a a 41 ST ST 1 \ VERO� 'A' BEACH IL "� 1 20TH ST Eck `- 4TH ST Z 9TH ST SW 1 e 0 1 2 3 e Miles I E IRC Environmental Planning 1 2/1 81201 7 S T, L U CWI E COUNT Y Figure 9.18: 3 -Foot Sea Level Rise Scenario in Indian River County, FL Community Development Department Indian River County3436 APPENDIX A Comprehensive Plan Coastal Management Element Table 9.4: Revised Sea Level Rise Inundation Estimates for Indian River County Florida* Probability Ift Inundation 2ft Inundation 3ft Inundation Cateeory Area (in Sq., Area (in Sq. Area (in Sq. Miles) Miles) Miles Possible 5.95 6.95 6.05 More Likely 0.90 2.84 6.54 Probability CategorV Acres Acres Acres Possible 3,809.97 4,447.07 3,871.39 More Likely 575.53 1,814.65 4,187.81 *Source: NOAA Coastal Services Center, Charleston, S.C., 2012, and Indian River County Environmental Planning, 2017. Note: The geographic areas within the probability categories "Possible" and "More Likely" do not overlap. Inundation Risk by Land Use The total land use area at risk from each SLR inundation scenario was analvzed. When evaluated based on total acres inundated, the data indicate that under all three inundation scenarios the greates impacts of SLR are on lands designated Conservation and Recreation. Notably,rip vately owned estuarine wetlands and undeveloped lagoon island conservation areas appear to be the most vulnerable to SLR inundation impacts. It is estimated that more than 85% of currently existing coastal wetlands are at risk of inundation under the 3 foot sea level rise scenario. Physical infrastructure such as roadways, power plants, ports and airports landfills hospitals and schools were determined to be critical facilities that were initially evaluated in the 2013 Seven50 report. Based on the best available data from the NOAA Coastal Service Center sea level projection models, risks to physical infrastructure at the one, two and three foot scenarios are described below. • Indian River County has 4 airports east of I-95. No impacts were reported. • FPL has seven parcels under the category of Electrical Power Substation. The City of Vero Beach has nine. No impacts were reported. • FEC Railroad rights of way were assessed but did not show a vulnerabilily to sea level rise (no miles of track impacted). • The water and wastewater treatment plant analysis included the Indian River Wastewater and Water Treatment facilities. Significant impacts may be encountered at facilities located along the Indian River Lagoon which incorporate coastal mosquito impoundments and estuarine marshes. • Indian River County has 2 parcels under the data category of landfills No impacts were reported. Community Development Department Indian River County3147 APPENDIX A Comprehensive Plan Coastal Management Element • Hospital facilities are mainly concentrated in Vero Beach. Under the 2 and 3 foot scenarios approximately 6.8 and 16.5 acres of inundation, respectively, could be possible on the Indian River Medical Center parcel'. Impacts were to undeveloped portions of the parcel and no building infrastructure would be affected. • The Indian River County Schools include five charter schools, eight public schools, 11 private schools and Indian River Community College. Fourteen total schools are designated as storm shelters. None of these were impacted at any scenario. • Evacuation Routes to and from the barrier islands were not shown to be vulnerable to sea level rise at the three scenarios tested. 'Note: the currently undeveloped and unelevated east end of the overall IRMC parcel could be impacted under the scenarios tested. Mitigation and adaptation strategies Based on the analysis provided in this element, the majority of the inundation impacts are projected to occur within the Coastal High Hazard Area (CHHA); consequently, mitigation strategies that will likely have the greatest effect on reducing exposure to inundation risk due to one foot, two foot and three foot SLR scenarios involve reducing the potential population and vulnerable development within the CHHA. Therefore, the CHHA area should be used as an "Adaptation Action Area" (AAA) to implement strategies that address sea level rise impacts. Strategies that accomplish these objectives include reducing_ public infrastructure expenditures in at risk areas identified on the inundation maps, preventing or capping the number of assisted living facilities and similar special needs populations and higher density developments within the CHHA/AAA, and acquiring conservation and open space lands in the CHHA/AAA when feasible. Future adaptation strategies may include relocation and/or elevation of critical infrastructure facilities and roadways where appropriate, incorporation of living shorelines that provide coastal resilience and carbon sequestration benefits, and improvements to stormwater conveyance systems that maybe susceptible to failure as a result of rising groundwater and tide levels. Additionally, saltwater intrusion will be a growing concern based on the cumulative effects of projected potential SLR inundation and rising groundwater levels. Community Development Department Indian River County34f8 APPENDIX A Comprehensive Plan Coastal Management Element Polio: The county, in cooperation with the FWC, USFWS, FIND, and the ELC, will distribute manatee awareness and boating safety materials to local boaters at the time of yearly boat registration and other appropriate locations such as marinas, bait and tackle shops, and public parks. Policy 13.3: By 2010, the county shall initiate a monofilament line recycling program by placing marked collection receptacles at boat ramps, marinas, bridges, and strategic locations. Policy 13.4: All existing and new boat facilities (public and private) shall be required to post manatee awareness signs. Policy 13.5: By 2010, all rental vessels, including personal watercraft, in Indian River County shall be required to display stickers or plasticized cards with boating safety and manatee protection information. OBJECTIVE 14 Manatee Protection Measures Through 2015, the annual number of manatee mortalities in Indian River County shall be no more than five (5), excluding unusual events such as red tide or disease outbreaks. Of these annual mortalities, no more than one (1) mortality shall be watercraft -related. Policy 14.1: The county, in cooperation with the City of Vero Beach Utilities Department and the FWC Bureau of Protected Species Management will ensure that disruptions to outflow, and/or inadequate temperatures to sustain manatees during winter are minimized, and that all necessary precautions to minimize hazards at the power plant are initiated. Polio: The county shall continue to assist the Indian River Mosquito Control District to identify and retrofit any remaining culverts or pipes that pose a threat of manatee entrapment. OBJECTIVE 15 Sea Level Rise Adaptation Strategies Through 2060, the County shall adopt, implement, and pursue strategies that increase community resiliency and protect property, infrastructure, and cultural and natural resources from the impacts of sea level rise. Policy 15.1: By 2022, Public properties and infrastructure, including but not limited to water and wastewater facilities, stormwater systems, roads, bridges, governmental buildings, hospitals, coastal wetlands, transit infrastructure and other public assets that may be at risk to sea level rise impacts shall be identified. Based on risk inventory findings, resiliency improvements and relocation of infrastructure shall be considered as part of capital improvement plans, where warranted. Policy 15.2: During major evaluations and overall updates to the comprehensive plan, the best available data and sea level rise projections such as those made by the Uniied States Army Corps of Engineers, National Oceanic and Atmospheric Association, and the Southeast Florida Community Development Department Indian River County3d9 APPENDIX A Comprehensive Plan Coastal Management Element Regional Climate Change Compact, shall be taken into consideration when evaluating or updating policies related to sea level rise. Policy 15.3: Beginning in 2022, and everyyears thereafter, the County shall review the best available data on local sea level rise projections and County sea level rise inundation maps and shall update inundation maps and related analysis, as warranted. Policy 15.4: The County shall coordinate with local municipalities regarding sea level rise adaptation and mitigation measures. Policy 15.5: The County hereby adopts the Coastal High Hazard Area (CHHA) as an "Adaptation Action Area" (AAA) as defined in this Coastal Management Element to identify the geographic areas most vulnerable to the impacts of projected potential sea level rise and most appropriate for mitigation measures and resiliency improvements. Furthermore, the County shall apply this Element's Objective 5 CHHA policies to limit public infrastructure expenditures within the AAA. Policy 15.6: By 2023, the County shall re-evaluate flood zone requirements and mitigation strategies within the AAA. Policy 15.7: The Coun1y shall prohibit location within the AAA of new adult congregate living facilities, nursing homes, and other similar facilities that serve special needs populations. Policy 15.8: No increase in land use designation density shall be approved by the Count properties that lie within the AAA. PLAN IMPLEMENTATION An important part of any plan is its implementation. Implementation involves execution of the plan's policies by taking actions and achieving results. For the Coastal Management Element, implementation involves various activities. While some of these actions will be ongoing, others are activities that will be taken by certain points in time. For each policy in this element, Table 9.4 identifies the type of action required, the entity or entities responsible for taking the action, the timing, and whether or not the policy necessitates a capital expenditure. To implement the Coastal Management Element, several types of action must be taken. These include, but are not limited to: coordination with jurisdictional and reviewing agencies, establishing marina facilities siting criteria, and protecting/preserving estuarine resources. Overall plan implementation responsibility will rest with the Community Development Department. Besides its responsibilities as identified in Table 9.4, the Community Development Department has the additional responsibility of ensuring that other entities discharge their responsibilities. This will entail notifying other applicable departments of capital expenditures to be included in their budgets, Community Development Department Indian River County3W APPENDIX A PROPOSED REVISION TO FUTURE LAND USE ELEMENT POLICY 17.5 OBJECTIVE 17: COASTAL POPULATION Through 2030, the county will have no increase in land use designation density or intensity within the Coastal High Hazard Area. Policy 17.1: The county shall not approve plan amendments that increase the residential density or land use intensity within the Coastal High Hazard Area. Policy 17.2: The county shall support programs of land acquisition on the barrier island for natural resource preservation, recreation or both. Policy 17.3: The county shall limit densities in the coastal high hazard area to ensure timely evacuation of the barrier island. Policy 17.4: The county shall prohibit new development of adult congregate living facilities, nursing homes, homes for the aged, total care facilities, and similar developments within the Coastal High Hazard Area. Policy 17.5: The county hereby adopts the Coastal High Hazard Area boundary depicted on the county's Future Land Use Map. As set forth in Coastal Management Element Policy 15.5, the Coastal High Hazard Area is designated as an Adaptation Action Area (AAA) as defined in the Coastal Management Element, subiect to the policies of this Objective 17 and of Coastal Mana ement Element Objective 15 which include density and land use restrictions. APPENDIX A \\prod-netapp-gm-as-fsas.tops.gdi\insite_da"rod\files\IRCG\Attachments\2fabefd7-76e0-4959-93ff-bdcad3f8dd63.docx 321 PROPOSED AMENDMENTS TO THE COASTAL MANAGEMENT ELEMENT AND FUTURE LAND USE ELEMENT OF THE 2030 COMPREHENSIVE PLAN RELATING TO SEA LEVEL RISE Board of County Commissioners June 5, 2018 Background • In 2015, the State enacted Senate Bill 1094, relating to "peril of flood" • Modified FS Subsection 163.3178(2)(f) to require that local governments in Florida "include development and redevelopment principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which results from high -tide events, storm surge, flash floods, stormwater runoff, and the related impacts of sea -level rise" within CME. • Current CME references sea level rise (SLR) as a concern but does not evaluate and consider the issue • State consultation confirmed an amendment was necessary to meet SLR impact assessment and planning requirement Proposed Amendment revisions • Existing Conditions - Summary of SLR measurements, assessments and projections -- • Unified Sea Level Rise Projection � a Udfledk•level Ikw eeH no Rix AoiMi•n 1 d�Reo" (imlteO nae Comma, 2015) NOAA High • Created b SE FL Regional Climate Chane Y g g },p Ye°t to4R5 VSACE H sh HOM H 3A Nedi°n Projection Compact in cooperation with federal Ilncnet) Imdles) "'"`' agencies (USACOE, NOAA) and based on , "M b 10 =2' available scientific literature and guidance = °°e documents (UN Intergovernmental Panel ,° 3100 I 31 x_61 _ e= I 2-7 1 ' on Climate Change) I ° • 14 — 34 inches of relative SLR (above 1992 + 1°''� mean sea level) by 2060 '° I ___ •_ "' ��--- ~ f • Historical SLR: 12.66" -15.63" from 1897- ° ��1 2ttU 200 ao >o,o >o-0 20� 2«° eon 2aeo 2� 21U 2017 at coastal locations in FL • Available projections indicate SLR rate acceleration Indian River County f�3 Sea Level Rise ` Inundation, t It More Likely Possible It ��{� II �f � • P,.i C 1 1' 1 e1C G+LLwrere wrap LYNSI) `� - LV E CSU Mt v"'1��'• 1 IIVVVMw^^^lki 6/5/2018 1 �a7�• 2 iRCVARe CONNt . \ •TIt/Aty It L? o. t { 1 — Sl,W tt il8 p ,2q0 1 BBAti mutt C r wm .r+st t 2aJ R nN tr tx T x o Indian River County Sea Level Rise Inundation, 2 it More Likely QPossible MpMNRNER LMOREi eRev�Ro <ou g� Indian River County Sea Level Rise Inundation, 3 it �y�• ,i 1. I More Likely 1 ��• Q Possible - C p,«tr - fes►._ -: a R .n trees o t i ws[t.wwiralvws�t,mvmtt srt s Ci[ tool p4N RNER SNOREi 6/5/2018 3gi' 3 Proposed Amendment • Analysis • Mapping based on 1 foot, 2 foot, and 3 foot SLR inundation scenarios • 2007 LiDAR elevation data used (baseline) • Estimates of "Possible" and "More Likely" SLR impacts to land use, public facilities, and infrastructure. • More than 85% of coastal wetlands at risk under 3 foot SLR scenario • Estuarine wetlands (privately owned) and IRL island conservation areas vulnerable • Critical facilities were not substantially impacted (all SLR scenarios) • Majority of 3 FT SLR impacts within Coastal High Hazard Area (CHHA) • Designate the CHHA as an 'Adaptation Action Area" (AAA), as provided in the state's guidance on sea level rise strategies Proposed Amendment • Coastal Management Element Objective 15 • Through 2060, the County shall adopt, implement, and pursue strategies that increase community resiliency and protect property, infrastructure, and cultural and natural resources from the impacts of sea level rise. • Policies • Identify at -risk facilities, infrastructure, coastal wetlands and factor into capital improvements planning • Consider SLR impacts in major comprehensive plan updates • Provide periodic SLR projection and CME updates • Coordinate with municipalities on adaptation and mitigation measures • CHHA designated as an Adaptation Action Area (AAA) • Provides specific, mapped geographic area for applying specific policies • Similar to existing CHHA policies, limit public expenditures, and prohibit special needs facilities and land use density increases within AAA 6/5/2018 Y,2p 4 Proposed Amendment • Future Land Use Element Objective 17 • Policies • Policy 17.5: The county hereby adopts the Coastal High Hazard Area boundary depicted on the county's Future Land Use Map. As set forth in Coastal Management Element Policy 15.5, the Coastal High Hazard Area is designated as an Adaptation Action Area (AAA) as defined in the Coastal Management Element, subject to the policies of this Objective 17 and of Coastal Management Element Objective 15 which include density and land use restrictions. Consistency with Comp Plan • Future Land Use Element Policy 14.3 requires that one of four criteria be met in order to approve a comprehensive plan amendment. • The proposed amendment will correct an oversight in the approved plan; • The proposed amendment will correct a mistake in the approved plan; • The proposed amendment is warranted based on a substantial change in circumstances; or • The proposed amendment involves a swap or reconfiguration of land use designations at separate sites, and that swap or reconfiguration will not increase the overall land use density or intensity depicted on the Future Land Use Map. • Substantial change in circumstances: State "peril of flood" mandate and developing body of evidence that SLR impacts will occur 6/5/2018 J21- 5 Prior actions • On February 8, 2018, the PZC voted 5-0 to recommend that the Board approve the proposed amendments to the Coastal Management Element and Future Land Use Element for transmittal to state and regional review agencies as recommended by staff. • On March 20, 2018, the BCC voted 4-0 to transmit the proposed amendments to the coastal management element and future land use element to state and regional review agencies. • After March 20, 2018, BCC transmittal hearing, transmitted to DEO and state reviewing agencies. • No state or regional reviewing agency had any objections or comments regarding proposed amendments. • Conclusion: Amendments will meet requirements of Senate Bill 1094 and associated Florida Statutes. Summary • The proposed amendments summarize SLR projections and potential impacts to coastal resources, infrastructure, facilities and development in coastal areas. • Most impacts under 1 foot, 2 foot, and 3 foot SLR scenarios occur within estuarine wetlands, lagoon islands, and undeveloped lands currently within Coastal High Hazard Area (CHHA). • The proposed objectives and policies provide strategies to reduce potential SLR inundation impacts in the future. • Based on Agency review, the amendments meet the requirements of Senate Bill 1094 and associated Florida Statutes. 6%5/2018 STAFF RECOMMENTATION • Based on the analysis, staff and the pzc recommend that the Board of County Commissioners: • Approve the proposed comprehensive plan text amendments by adopting the ordinance attached to the agenda item and authorizing the community development director to transmit the ordinance and related materials to the state land planning agency and interested parties. 6/5/2018 6/5/2018 07 Indian River Count �",•F Sea Level Rise Inundation, 3 ft �� - More Likely Y Possible �G ~ h Com-. i � °nrteW Gym WY�YD!ACa.taf U ,Y�'U • 7 `. ' l='u' 37-�d(&1RBERAV)r 4(' f�.�,,� � VERO _ . �••.i . v — - "`. r--� _BEACH .n � .' �� rz.v � 803 [ V • � g' '- _ 1g t n-1'\la . I � gyp. N36TM ST - _ ��.•a. _ pl 'CdnrPnR +y 35TH LN �v If r � � i �N % �=S_Ib, '��+�, l 0 , •33RD,ST 33RD ST n ♦ _ r,� '� " (CFIERRY RO) i - _ i I 1i, (CHERRY RO) rc ¢ GOLF VIEW DR�'�,J MERRI nL 7 O gpf28E ,�k 60 Treasure Coast Newspapers I TCPALm Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Natalie Zollar, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach In said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication In the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Coovline PO # 463755 - INDIAN RIVER COUNTY PLANNING/CDD 2011139 BCC FINAL PH AD JUNE 5 Pub Dates May 20, 2018 Sworn to and subscribed before me this day of, May 21, 2018, by Karol Kangas Notary Public :o+ KAROLEKANGAS who is Natalie Zall r (X) personally known to me or e ?Ot,"� ( ) who has produced as identification. Karol Kangas Notary Public :o+ KAROLEKANGAS Notary Public -State ofFbrkla CommWonIGG126041 e ?Ot,"� MyCnmm ExpkesJW29,2021 BmoedlhmuyhNatlmrdNotaryA�, 22A E SUNDAY, MAY 20.2018 1 TREASURE COAST NEWSPAPERS is PUBLIC RECORDS Auto negligence Kasey Bales et al v. Priscilla Rodriguez et at Jennifer D,Lorie v. George R. Young et at Beverly Baker V. Timothy C. Lovette Contract & indebtedness Ronald Ray et al v. Tower Hill Prime Insurance Company Cach LLC v. Berthony Deligent John McCann v. Michael Scott Hayes at al William M. Kalai at al v. Bradford Gregson Gordon lima S. Wagner V. Southern -Owners Insurance Company Discover Bank William A Walt, Jr. Evictions 217 Sutton Place Associates LLC v. Adam Costello et at MHC Village Green LLC v. Raphael Eduardo Gad, Reza Torkaman v. Tamams James Palm Paradise of Vero Beach LLC V. Randy Rupchic at at Jude Esperance v. Suzanne Jefferson Steve Valley V. Derek Taylor James R. Maxwell V. At Watson et al Melech Berman v. Gary Sean Ji, et at Indian River County Housing Authority v. Micah Felix Indian River County Housing Authority v. Kmyetta L Brun - John David Moore v. Jose Oquendo Indian River County Housing Authority v. Candace Follans- bee David A. Jones v. Amanda Jackson James R. Maxwell v. Merritt Laquinta KHP Vero Properties LLC v. Samantha Worley Foreclosures Wells Fargo Bank NA V. Nathan W. Peterson at at PNC Bank National Association v. Jaclyn Falcone et at Panda Construction, Inc. v. Coral Heady et at Reundpoint Mortgage Servicing Corporation v. Archie C. Edwards ill et al Negligence -Nursing Home Madelyn Penne Colley Sears v. Palm Gardm of Vero Beach LLC et el Negligence- Other Universal Property and Casualty Insurance Company v. Joseph SardeOa et al Other Shakoor A. Arvin et al v. STS ConstructionCo. et at Consolidated Electrical Distributors Inc. V. Croom Con- struction Company Professional Malpractice- Medical Emilio Negro, et A v. Asif Massod MD et al Marriage Licenses Indian River County Jessica Marie Shirley and Raymond Joseph Rico, both of Owego, NV Adrienne Renee Reyes and Brian Richard Krause, both of Boynton Beach Kateyn Christine Ryan and Casey James Maxwell, both of Houston, TX Matilde Shaddai Torres Guerrero and Zachary Allen Franks, both of Fort Pierce Lenora Leona Mary Covington of Sebastian and Logan Andrew Coffey of Vero Beach Gloria Nicole Morgan and Beau Knowles, both of Sebastian Wayne Kenneth Raynor and Carol Lee Carney, both of Vero Beach Jakerria Rmiesha Shatiam Jenkins and Hillary Rodriguez, Joanne Sardella CEPI1FIEp F W ANCIAL PLANNER- sameueae®ariwawis . BA Dant Cde9e .cW,NwrvxRUrS _ty . EAFC, Amrlmn CoMq RAYMOND JAMES° Pj_ Pbsa You have q GIL 4727 N. Hwy AM,Vao Bsad, 839963 Wa dip you 231.5800 get then. Joemu9ardeRaAraymonAttamrsmm hiam"aMmr`w-w..etena ham,.d Jen.. T.,das,.m.a..,.lc Trina M. Laughlin, LCSW Adult Mental Health Counseling specialking in Trauma - Grief - Loss EVERY TUESDAY A THURSDAY Isbef Gy Ki $cagirt PIayy854Feod $33 Cooanut Cr kGdrro IS205bt Play I$35 1 $35 both of Vero Beach Tony Renautus Ross and Chiquita Lash— Snipes, both of Fort Pierce Tiffany Lynn Hartranft and David Alan M.N. Jr., both of Vero Beach Christopher Lee Young of Sebastian and Elizabeth Eve Arbitelle of Vero Beach Victoria Nwo and George Hohknecht, both of Sebastian Armando Perez and Graciela Gutierrez -Huesca, both of Vero Beach Jose Ady Amador Soriano and Jar— Makmsy Mejia Diaz, both of Vero Beach Occupational Licenses Indian Rwer County Dana Aske -Harris, c/o Aval-, My- Lodge yLodge Tax, P.O. Box 3089, Greenwood Village, CO, motel/ hotel/apt./rooming house Fastpac LLC, Mang,m,a Giuseppe, Ermine Moncrib, 755 Eighth Court, Suite 4, Vero Beach, miscellaneous Heads Up Sprinkler, Inc, Earth Hydration LLC, Cameron Sanders, 420 Porta Rosa C le. St. Augustine, irrigation/ sprinkler contractor Jersey Mikes Subs. JM Florida Affiliates, Inc.,1225 U.S. 1, Suite 1, Vero Beach, restaurant Mek Contracting LLC, Michael Emedck K—aftiola, 96528th Ave., Vero Beach, certified building contractor North Marble LLC, Rigoberto Munzos Diaz, 46513th St. S.W., Vero Beach, deaningllanitorial service City of Sebastian Lifetime Roofing Exteriors, LLC, Samuel Rocha, 698 Capon Terrace, Sebastian, roofing contactor Building Permits Indian River Shores Hoko Whare, ILC, 421 Indian Harbor Road, Vero Beach, $86,000, new construction (pool) Gerald and Mary McGillicuddy, 1443 River Club Drive, Vero Beach, $46,000, new pool John's Island Club, 115 Silver Moss Drive, Vero 0each. $27,000, new construction John's Island Club, 115 Silver Moss Drive, Vero Beach. $39,000, new construction Mark Peter and Courtney Kagan, 181 Oleander Way, Vero Beach, $121,000, addition James D. Forbes, 11 Sago Palm Road, Vero Beach, $216,000, alteration Riordan and Elizabeth Smith, 411 Indian Harbor Road, Vero Beach, $123.000, new construction (poop Gerald and Mary McGillicuddy, 1443 River Club Drive, Vero Beach, $848,000, new construction Jean M. Shropshire, 900 Beach Road, Unit #286, Vero Beach, 528,000, alteration Harold Kenneth Woad, 1460 River Club Drive, Vero Beach, $35,000, new pool Lela Shannon Low and Peter Michael Stuart Low, 2a01sland Creek Drive, Vera Beach, $105,000, alteration Charles R. Thaler, 510 Marbrisa Drive, Vero Beach, $38,000, repau/replace Helm E. Stone,151 Sting— Point, Vero Beach, 5459,000, repair/replace root Fountains Property Owners Association, 5790 North State Road AIA, Vero Beach, repair/replace C»y of Sebastian Michael and Linda Calms, 147 Empire Terrace, Sebastian, $28,600, repair/replace roofing Sebastian Inlet Marina 8 Trading Co., 1590 U.S 1, Sebas- tian. $27,000, addition/alteration Clayton Alden White, Jr.,145 Filbert SL, Sebastian. $277,054, new residential Kurt F. 8 Maria T. Loud, 1237 Bevan Drive, Sebastian, $284.280, new residential Darrel R. Singo, 618 Jenkins St, Sebastian, $38,851, add, non/altembon Robert T. Craig, 999 Sebastian Blvd., Sebastian, $28,949, Ill FRENCH OPEN SALE 20% OFF REGULAR PRICED APPAREL' K "Ends 6/9/18. °excludes sale items, 1 socks. hats 6 bloomers. • WE WILL DE CLOSED FOR VACATION JULY1 TH0.0 JULY 2a REOPENING SATURDAY. JULY 21 1fi ,+y Ami• . I � THEATRE -GO -ROUND DINNER THEATRE "LOVE CHANGES EVERYTHING" AMmw LnSar'web6erer h1nam 1k buns FkW Perlormancee June 10 2d A July 22 436 Pm Oninr-e Pm show -VAX--tip n+EAaEao45ouxo eoxoPplcE nxpsxawl aad�e au„dry, Avµw 19 •e Wtn a.,,. Mknxy COU B S E 8R Sun Ilam -2 m•512.135 rperson 1/2 OFF •.e"+i-5dw „a,..Vx...44v o..,. p...n..Iw,w 1. Doo Wop Wednesday Nights rp the Quilted Giraffe Banquet Facilities for AB Occasions. www.TheQuiltedGirafe.com Gm Certificate, Avegahb Res flare 6rggeated 978-4242. 500 S US 1 • Vero Beach additmnhReratian Kevin Joseph and Tracey L McCarthy, 605 Yearling Trail, Sebastian, $356,100, naw residential Lifestyle Homes, 800 Yearling Trail, Sebastian, S 48,000, swimming pools/spas Leo and Deborah Bond, 931 Yearling Trail, Sebastian, $256,905, new, residential construction Albert M. and Nancy E. Griffiths, 102 Columbia Avenue, Sebastian, $30,000, swimming pools/spas Robert P. and Linda H. Masterson, 106 Blue Heron Way, Sebastian, $30,000, swimming pools/spas Park Place at Sebastian Inc.. 1056 W. Lakeview Drive, Se- bastian, $25,OW, addition/alteration Park Place at Sebastian Inc., 1076 W. Lakeview Drive, Se- bastian, $25,000, addition/alteration Park Place at Sebastian Inc., 1064 W. Lakeview Drine, Se- bastian, $25,000, addition/aRerabon Park Place at Sebastian Inc.,1104 W. Lakeview Drive, Se- bastian, $25,000, addition/alteration Indian River County Dmari Hospiblily LLC, 9065 Americana Way, Vero Beach, $7,995,591, building commercial Vero Autohaus LLL, 94612th St., Vero Beach, $264,000, building commercial Vero Autohaus LLC. 956 12th St., Vero Beach, $364,500, building commercial Vero Autohaus LLC, 95812th St. Vero Beach, $364,500, building commercial Vero Autohaus LLC, 95212th SL, Vero Beach, $304,000, building commercial Vero Autohaus LLC. 95412th St, Vero Beach, $402,000, building commercial Vero Autohaus LLL, 948 12th SL, Vero Beach, $320,800, bung commercial Star Suites by Riverside Theatre LLC, 3550 Right Safety Drive, Vero Beach, building commercial Sebastian Hospital, Inc., 13695 U.S. 1, Sebastian, $35,000,000, commercial addition Oivemumm LLC, 580058th Ave., Vero Beach, $200.000. commercial addition Rax Properties,1500 US 1, Vero Beach, $35,000, commer- cial addition Health Systems of Indian Rwer, Inc., 372511th Circb, Vero Beach, $700,000, commercial addition Showcase Designer Homes LLC, 5600 First St. SW, Vero Beach, $93,371, commercial addition Spyglass Harbour Yachting Facility. 2130 Spyglass Lane, Vero Beach, $28,000, commercial addition Casa Vero Holdings LLL, 71015th Place, Vero Beach, 528,000, commercial addition Sebastian Hospital, Inc., 13695 U.S. 1, Sebastian, $6,500,000, commercial alteration William H. Hensick & Sons, Inc., 850 33rd Court SW, Vero Beach, $50,000, commercial alteration Adult Community Total Services, Inc., 2350 Indian Creek Blvd., Unit WD 303, Vero Beach, $41,194, commercial Ater- ation Adult Community Total Services, Inc., 2300 Indian Creek Blvd.. Unit WC 307, Vero Beach, $59,709, commercial alter- ation Ponlresma, Inc. c/o CV5 Pharmacy Inc.,1706 US 1, Vero Beach, $65,000, commercial alteration Vero Beach 2011 LLC, 5825 20th St., Vero Beach, $110,000, mordI alteration TSO Vero Beach LP, 1824 94th Drive, Unit 8100, Vero 0each, $300,000, commercial alteration BEFORE THE BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA NOTICE OF COMPREHENSIVE PLAN TEXT AMENDMENTS FINAL PUBLIC HEARING The Board of County Commissioners of Indian River County, Florida, will consider adoption of amendments to the text of the comprehensive plan. A public hearing, at which parties in interest and citizens shall have an opportunity to be heard, will be held on Tuesday, June S. 2018, at 9:00 a.m. in the County Commission Chambers of County Administration Building A, located at 1801 27th Street, Vero Beach, Florida. The proposed amendments are included in Proposed ordinances entitled: 1, AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE SANITARY SEWER SUB -ELEMENT FOR SEPTIC TO SEWER CONVERSION AND THE ASSOCIATED TEXT OF THE FUTURE LAND USE ELEMENT OF THE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. 2. AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE COASTAL MANAGEMENT ELEMENT FOR SEA LEVEL RISE AND ASSOCIATED TEXT OF THE FUTURE LAND USE ELEMENTOFTHE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. (Legislative) The plan amendment application may be inspected by the public at the Community Development Department iri County Administration Building A, located at 1801 27th Street, Vero Beach, Florida, between the hours of 8:30 a.m. and 5:00 p.m. on weekdays. For more information, contact the Long Range Planning Section at (772) 226-1243. Anyone who may wish to appeal any decision Which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is based. Anyone who needs a special accommodation for this meeting must contact the county's Americans with Disabilities Act Coordinator at (772) 226-1223, at least 48 hours in advance of the meeting. Indian River County Board of County Commissioners By. -a- Peter D. O'Bryan, Chairman 1?2 / - / 0 orregisGronlineat etaways.cam - Silt MOTORCOACH GETAWAYS! Ab,Iand A SinTou-MtD-4.wrn f1S5 kaPbne elle, wtToubTnn eHe3 i` N Wlmram-Cadm,Uw Raring ShePpiM $35 f16Fneplay,fSW A* Qp 4,M Ma OnlmarfenNd Ree Parket S35 6/i SL1ohal RrverOetrebnAi f99 E bund,, Wnd,AEnkma1,, in 1flWAt Uieluu RKWrpp/aL0e,, 051 Qt6/All af758eeplgs V LN7M MetenCmdi ' 111 SA h,VUbg.,p Ns,DA S1,ayT = K axkylDh—ruse TiOey—ATaolrq, Ieemdy Nnne TNa, 3 Taus Pau Ind A Men yal IUP 1311.0%LYCUTOFF DAT NOWn�. DRIP i1a6FF DATE-g6N NP NOW )UM Ildad.AnAreen!w/ M, 11AODany6Wesd n Yakeu,Yl!Iuiook,"':1RNer Donn Ory, - C 1_I`elk.Faetirymrlg UMRA 1odiMue! 'InalpNml f1T49Riigle. EARSYCIO WD EVERY TUESDAY A THURSDAY Isbef Gy Ki $cagirt PIayy854Feod $33 Cooanut Cr kGdrro IS205bt Play I$35 1 $35 both of Vero Beach Tony Renautus Ross and Chiquita Lash— Snipes, both of Fort Pierce Tiffany Lynn Hartranft and David Alan M.N. Jr., both of Vero Beach Christopher Lee Young of Sebastian and Elizabeth Eve Arbitelle of Vero Beach Victoria Nwo and George Hohknecht, both of Sebastian Armando Perez and Graciela Gutierrez -Huesca, both of Vero Beach Jose Ady Amador Soriano and Jar— Makmsy Mejia Diaz, both of Vero Beach Occupational Licenses Indian Rwer County Dana Aske -Harris, c/o Aval-, My- Lodge yLodge Tax, P.O. Box 3089, Greenwood Village, CO, motel/ hotel/apt./rooming house Fastpac LLC, Mang,m,a Giuseppe, Ermine Moncrib, 755 Eighth Court, Suite 4, Vero Beach, miscellaneous Heads Up Sprinkler, Inc, Earth Hydration LLC, Cameron Sanders, 420 Porta Rosa C le. St. Augustine, irrigation/ sprinkler contractor Jersey Mikes Subs. JM Florida Affiliates, Inc.,1225 U.S. 1, Suite 1, Vero Beach, restaurant Mek Contracting LLC, Michael Emedck K—aftiola, 96528th Ave., Vero Beach, certified building contractor North Marble LLC, Rigoberto Munzos Diaz, 46513th St. S.W., Vero Beach, deaningllanitorial service City of Sebastian Lifetime Roofing Exteriors, LLC, Samuel Rocha, 698 Capon Terrace, Sebastian, roofing contactor Building Permits Indian River Shores Hoko Whare, ILC, 421 Indian Harbor Road, Vero Beach, $86,000, new construction (pool) Gerald and Mary McGillicuddy, 1443 River Club Drive, Vero Beach, $46,000, new pool John's Island Club, 115 Silver Moss Drive, Vero 0each. $27,000, new construction John's Island Club, 115 Silver Moss Drive, Vero Beach. $39,000, new construction Mark Peter and Courtney Kagan, 181 Oleander Way, Vero Beach, $121,000, addition James D. Forbes, 11 Sago Palm Road, Vero Beach, $216,000, alteration Riordan and Elizabeth Smith, 411 Indian Harbor Road, Vero Beach, $123.000, new construction (poop Gerald and Mary McGillicuddy, 1443 River Club Drive, Vero Beach, $848,000, new construction Jean M. Shropshire, 900 Beach Road, Unit #286, Vero Beach, 528,000, alteration Harold Kenneth Woad, 1460 River Club Drive, Vero Beach, $35,000, new pool Lela Shannon Low and Peter Michael Stuart Low, 2a01sland Creek Drive, Vera Beach, $105,000, alteration Charles R. Thaler, 510 Marbrisa Drive, Vero Beach, $38,000, repau/replace Helm E. Stone,151 Sting— Point, Vero Beach, 5459,000, repair/replace root Fountains Property Owners Association, 5790 North State Road AIA, Vero Beach, repair/replace C»y of Sebastian Michael and Linda Calms, 147 Empire Terrace, Sebastian, $28,600, repair/replace roofing Sebastian Inlet Marina 8 Trading Co., 1590 U.S 1, Sebas- tian. $27,000, addition/alteration Clayton Alden White, Jr.,145 Filbert SL, Sebastian. $277,054, new residential Kurt F. 8 Maria T. Loud, 1237 Bevan Drive, Sebastian, $284.280, new residential Darrel R. Singo, 618 Jenkins St, Sebastian, $38,851, add, non/altembon Robert T. Craig, 999 Sebastian Blvd., Sebastian, $28,949, Ill FRENCH OPEN SALE 20% OFF REGULAR PRICED APPAREL' K "Ends 6/9/18. °excludes sale items, 1 socks. hats 6 bloomers. • WE WILL DE CLOSED FOR VACATION JULY1 TH0.0 JULY 2a REOPENING SATURDAY. JULY 21 1fi ,+y Ami• . I � THEATRE -GO -ROUND DINNER THEATRE "LOVE CHANGES EVERYTHING" AMmw LnSar'web6erer h1nam 1k buns FkW Perlormancee June 10 2d A July 22 436 Pm Oninr-e Pm show -VAX--tip n+EAaEao45ouxo eoxoPplcE nxpsxawl aad�e au„dry, Avµw 19 •e Wtn a.,,. Mknxy COU B S E 8R Sun Ilam -2 m•512.135 rperson 1/2 OFF •.e"+i-5dw „a,..Vx...44v o..,. p...n..Iw,w 1. Doo Wop Wednesday Nights rp the Quilted Giraffe Banquet Facilities for AB Occasions. www.TheQuiltedGirafe.com Gm Certificate, Avegahb Res flare 6rggeated 978-4242. 500 S US 1 • Vero Beach additmnhReratian Kevin Joseph and Tracey L McCarthy, 605 Yearling Trail, Sebastian, $356,100, naw residential Lifestyle Homes, 800 Yearling Trail, Sebastian, S 48,000, swimming pools/spas Leo and Deborah Bond, 931 Yearling Trail, Sebastian, $256,905, new, residential construction Albert M. and Nancy E. Griffiths, 102 Columbia Avenue, Sebastian, $30,000, swimming pools/spas Robert P. and Linda H. Masterson, 106 Blue Heron Way, Sebastian, $30,000, swimming pools/spas Park Place at Sebastian Inc.. 1056 W. Lakeview Drive, Se- bastian, $25,OW, addition/alteration Park Place at Sebastian Inc., 1076 W. Lakeview Drive, Se- bastian, $25,000, addition/alteration Park Place at Sebastian Inc., 1064 W. Lakeview Drine, Se- bastian, $25,000, addition/aRerabon Park Place at Sebastian Inc.,1104 W. Lakeview Drive, Se- bastian, $25,000, addition/alteration Indian River County Dmari Hospiblily LLC, 9065 Americana Way, Vero Beach, $7,995,591, building commercial Vero Autohaus LLL, 94612th St., Vero Beach, $264,000, building commercial Vero Autohaus LLC. 956 12th St., Vero Beach, $364,500, building commercial Vero Autohaus LLC, 95812th St. Vero Beach, $364,500, building commercial Vero Autohaus LLC, 95212th SL, Vero Beach, $304,000, building commercial Vero Autohaus LLC. 95412th St, Vero Beach, $402,000, building commercial Vero Autohaus LLL, 948 12th SL, Vero Beach, $320,800, bung commercial Star Suites by Riverside Theatre LLC, 3550 Right Safety Drive, Vero Beach, building commercial Sebastian Hospital, Inc., 13695 U.S. 1, Sebastian, $35,000,000, commercial addition Oivemumm LLC, 580058th Ave., Vero Beach, $200.000. commercial addition Rax Properties,1500 US 1, Vero Beach, $35,000, commer- cial addition Health Systems of Indian Rwer, Inc., 372511th Circb, Vero Beach, $700,000, commercial addition Showcase Designer Homes LLC, 5600 First St. SW, Vero Beach, $93,371, commercial addition Spyglass Harbour Yachting Facility. 2130 Spyglass Lane, Vero Beach, $28,000, commercial addition Casa Vero Holdings LLL, 71015th Place, Vero Beach, 528,000, commercial addition Sebastian Hospital, Inc., 13695 U.S. 1, Sebastian, $6,500,000, commercial alteration William H. Hensick & Sons, Inc., 850 33rd Court SW, Vero Beach, $50,000, commercial alteration Adult Community Total Services, Inc., 2350 Indian Creek Blvd., Unit WD 303, Vero Beach, $41,194, commercial Ater- ation Adult Community Total Services, Inc., 2300 Indian Creek Blvd.. Unit WC 307, Vero Beach, $59,709, commercial alter- ation Ponlresma, Inc. c/o CV5 Pharmacy Inc.,1706 US 1, Vero Beach, $65,000, commercial alteration Vero Beach 2011 LLC, 5825 20th St., Vero Beach, $110,000, mordI alteration TSO Vero Beach LP, 1824 94th Drive, Unit 8100, Vero 0each, $300,000, commercial alteration BEFORE THE BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA NOTICE OF COMPREHENSIVE PLAN TEXT AMENDMENTS FINAL PUBLIC HEARING The Board of County Commissioners of Indian River County, Florida, will consider adoption of amendments to the text of the comprehensive plan. A public hearing, at which parties in interest and citizens shall have an opportunity to be heard, will be held on Tuesday, June S. 2018, at 9:00 a.m. in the County Commission Chambers of County Administration Building A, located at 1801 27th Street, Vero Beach, Florida. The proposed amendments are included in Proposed ordinances entitled: 1, AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE SANITARY SEWER SUB -ELEMENT FOR SEPTIC TO SEWER CONVERSION AND THE ASSOCIATED TEXT OF THE FUTURE LAND USE ELEMENT OF THE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. 2. AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE COASTAL MANAGEMENT ELEMENT FOR SEA LEVEL RISE AND ASSOCIATED TEXT OF THE FUTURE LAND USE ELEMENTOFTHE COUNTY'S COMPREHENSIVE PLAN; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. (Legislative) The plan amendment application may be inspected by the public at the Community Development Department iri County Administration Building A, located at 1801 27th Street, Vero Beach, Florida, between the hours of 8:30 a.m. and 5:00 p.m. on weekdays. For more information, contact the Long Range Planning Section at (772) 226-1243. Anyone who may wish to appeal any decision Which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is based. Anyone who needs a special accommodation for this meeting must contact the county's Americans with Disabilities Act Coordinator at (772) 226-1223, at least 48 hours in advance of the meeting. Indian River County Board of County Commissioners By. -a- Peter D. O'Bryan, Chairman 1?2 / - / 0 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Mark Yanno ADDRESS: P. O. Box 650091, Vero Beach, Fl. 32965 PHONE: 772-559-1422 SUBJECT MATTER FOR DISCUSSION: Future Boating Access to South County IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED? F-1 YES Fx � NO IS THIS AN APPEAL OF A DECISION ❑ YES Fx NO WHAT RESOLUTION ARE YOUInform County Commission REQUESTING OF THE COMMISSION.' ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? ❑ YES ❑ NO WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail Hand Delivered Phone COUNTY ADMINISTRATOR: Jason E. Brown MEETING DATE: June 5, 2018 Do mem2 322 a My name is Mark Yanno. Thank you Commissioners for allowing me about three minutes of your time to speak today. I am here to provide some information for the record regarding future boating access in south Indian River County. Over three years ago, myself and several others met with Commissioner Zorc to discuss an alternative, mainland boat ramp location in lieu of the Oslo Boat Ramp. It was stated that as development in south Indian River County increased in the future, there would eventually be a need for expanded boating access. While examining aerial photographs, my experience as a former US Fish and Wildlife employee, as well as valuable input from others present, was used to evaluate potential boat ramp locations from the City of Vero Beach south to the County line. Do to the very shallow water along the mainland shoreline and the rule -of no new dredging in the State Aquatic Preserve along the entirety of that shoreline, it was determined that there was only one potential location for the future placement of a boat ramp. That location was on City of Vero Beach property next to the 17 Street causeway. The City of Vero Beach recently informed the County that although they had no funds to participate in the construction of a boat ramp, they would be willing to lease a portion of property to the County so that a boat ramp could be constructed at some time in the future. It is my understanding that the Commissioners voted to decline this offer based on staff concerns, largely related to manatees that previously concentrated near the now decommissioned power plant. 3'21�? - I I I was not able to get to the last Commission meeting in time to provide any comments on the overall issue of future boating access in south Indian River County. Upon my arrival and learning of the 5-0 vote against a lease with the City, Paul Fafeita and I immediately went to the US Fish and Wildlife Service office in Vero Beach to meet with a biologist. While they can only officially comment on an existing project proposal, we were informed upon discussion of a potential future ramp near the decommissioned Vero Beach Power Plant, that a similar situation arose a couple years ago 14 miles to the south at the decommissioned power plant in Ft. Pierce. It was stated to us that due to the decommissioning of the Ft. Pierce power plant, the US Fish and Wildlife Service no longer had manatee concerns related to the construction of boating facilities adjacent to that defunct power plant. A precedent has been set and it was inferred that manatee concerns related to the past operation of the Vero Beach Power Plant would likely no longer exist. While there is currently no need for additional boating facilities in Indian River County, I would like to state for the record that if this opportunity offered by the City of Vero Beach to lease a portion of property for a future boat ramp is declined, the City of Vero Beach will likely commit that property to other uses and there will be no future opportunity for expanded boating access in south County. Thank you again Commissioners. ,,Z21'2- //A ADMINISTRATOR MATTERS INDIAN RIVER COUNTY MEMORANDUM TO: Jason Brown County Administrator FROM: Suzanne Boyll Human Resources Director DATE: May 25, 2018 SUBJECT: Approval of a Revision to the Retiree Health Benefits and Subsidy Policy to Provide for Suspension of Subsidy when a Hold or Stay is Placed on Paying a Retiree's Benefits and Providing for Loss of Eligibility for Retiree Subsidy and Benefits when an Individual Ceases to be Deemed a Retiree under Section 112.0801, Florida Statutes BACKGROUND: Indian River County provides eligible retirees continuation of certain benefits and provides certain retirees health insurance subsidy when they continue health insurance under the County's self-insured plan. This subsidy is a financial benefit to retirees, reducing the cost of health insurance for the retiree. The attached policy includes a revision that would suspend the health insurance subsidy provided to a retiree if a hold or a stay were placed on the payment of retiree benefits by the applicable official or board responsible for paying benefits under a public retirement system. The policy also provides for a loss of retiree benefits and subsidy in the event an individual is no longer deemed a retiree under the section 112.0801, Florida Statute. RECOMMENDATION: The County Administrator respectfully requests the Board of County Commissioners approve the revision to the Retiree Health Benefits and Subsidy Policy, authorize the Chairman of the Board to sign the policy, and authorize Human Resources to administer the policy effective immediately. 323 RETIREE BENEFITS AND SUBSIDY POLICY ELIGIBILITY FOR RETIREE BENEFITS Any employee of Indian River County who participates in and satisfies the Vesting, Disability, Early or Normal Retirement provisions of the Florida Retirement System (FRS) may be eligible for certain Other Post - Employment Benefits. Currently, the eligibility requirements for retirement under the FRS Defined Benefit Pension Plan are as follows. VESTING RETIREMENT Enrolling to FRS prior to July 1, 2011: Termination after 6 years of creditable service. Enrolling to FRS after June 30, 2011: Termination after 8 years of creditable service. However, there will be no OPEB benefits available after termination of employment, unless employee satisfies eligibility requirements for any other retirement benefits listed below and starts receiving retirement benefits from FRS. DISABILITY RETIREMENT Line of Duty: Members are eligible if totally and permanently disabled during the actual performance of duty. There is no service credit requirement. Non -Duty: Members are eligible if totally and permanently disabled after completing at least 8 years of creditable service. However, Members with renewed membership and DROP participants are not eligible for Disability Retirement. SURVIVORSHIP Line of Duty: Member died during the actual performance of duty. There is no service credit requirement. Non -Duty: Employment is terminated as a result of death after 6 years of creditable service for all classes of membership. EARLY RETIREMENT All employees may retire with a reduced pension benefit upon accrual of six years of creditable service (8 years if hired after June 30, 2011). However, employee must be 59 Y2 upon retirement in order to be eligible for post- retirement benefits. NORMAL RETIREMENT Regular, Elected Officers' and Senior Management Classes: • Enrolling to FRS prior to July 1, 2011: Age 62 with six years of creditable service, or 30 years of creditable service regardless of age; eligible immediately. • Enrolling to FRS after June 30, 2011: Age 65 with eight years of creditable service, or 33 years of creditable service regardless of age; eligible immediately. Special Risk: • Enrolling to FRS prior to July 1, 2011: Age 55 with six years of creditable service, or 25 years of special risk creditable service regardless of age, or age 52 and 25 years of creditable combined service (including special risk 324 service and military); or 30 years of any creditable service, regardless of age, eligible immediately. Enrolling to FRS after June 30, 2011: Age 60 with eight years of special risk creditable service, or 30 years of special risk creditable service regardless of age, or 33 years of any creditable service regardless of age; eligible immediately. Special Risk Administrative Support Class: With at least six years of special risk class service, same as apply to Special Risk, above, otherwise same as apply to Regular Class above. DROP PARTICIPANTS DROP Participants are considered active employees while still in the DROP period. Upon actual retirement at the end of or during the DROP period the employee becomes eligible for certain post -employment benefit coverage. Eligibility requirements for retirement under the FRS Investment Plan are as follows. INVESTMENT PLAN Participants become vested after one year of service. There are no other age or service requirements that must be met to "retire" under the provisions of the FRS Investment Plan. However, to be eligible for OPEBs, employees must attain age 59%2 with at least 6 years of creditable service, or meet eligibility criteria applicable to similarly situated participants of the DB plan. LOSS OF ELIGIBLITY FOR RETIREE BENEFITS Any retired employee who is no longer deemed to be a retiree under section 112.0801, Florida Statutes, will no longer be eligible to participate in the Indian River County group insurance plan, Medicare Advantage plan, or self-insurance plan and will forfeit all other post -employment benefits, as permitted by law. The loss of post- employment benefits extends to all covered dependents of the retiree. OTHER POST -EMPLOYMENT BENEFITS The post -employment benefits include continued access to purchase of coverage for the retiree and dependents in the Medical/Prescription and Life Plans sponsored by the County. HEALTH-RELATED BENEFITS Eligible retirees may choose from the same Medical Plan options available to active employees of the Employer, subject to premium payment. In addition a Medicare Advantage plan is offered to eligible retirees. Similar to active members, retirees have the option to have their dependents covered, subject to the premium payment. Prescription Drug coverage is automatically extended to retirees and their dependents who continue coverage under the Medical Plan. Covered retirees and their dependents are subject to all the same Medical and Prescription benefits and rules for coverage as are active employees. Retirees and their dependents, who are Medicare eligible are required to enroll for Parts A and B under Medicare. For all Medicare eligible members, the Plan pays as the secondary payer. 325 Any retiree who elects to switch from the County's Health Insurance Plan to the Medicare Advantage Plan shall not be allowed to change back to the previous Plan (unless the Medicare Advantage Plan is no longer offered). RETIREE CONTRIBUTIONS FOR MEDICAL/PRESCRIPTION COVERAGE In order to begin and maintain retiree Medical/Prescription coverage, premium contributions are required from the retiree. For dependent coverage, the retiree is required to pay a premium as well. If any required amounts are not paid timely, the coverage for the retiree and/or the dependent(s) will cease. The amount of the contributions required for retiree and dependent coverage may change from time to time. RETIREE HEALTH SUBSIDY In addition to the Health Insurance Subsidy paid by FRS, certain retired employees of Indian River County will receive a subsidy from the County. The amount of subsidy depends on: the date of employment, date of retirement and the total service with the county (rounded to whole years). For retirees that are eligible to receive a subsidy, in the event of their death, the subsidy continues on to their surviving spouse until the spouse remarries or terminates coverage. The chart on the following page summarizes the retiree health subsidy, expressed as a percent reduction off the stated monthly premium for the tier selected (e.g., 2% of the single premium for single coverage or 2% of the family premium for family coverage). Hired Before 2/1/2006 Hired On or Retirement Retiree or Spouse After Date Service Under Age 65 Medicare Eligible 2/1/2006 On or Less than No Subsidy 20% Subsidy* Before 15 years 1/31/2009* At least 15 2% per Year of Service Additional 20% Subsidy * years (maximum of 40%) (maximum of 60%)* No Subsidy Le ss than Leyears After No Subsidy No Subsidy 1/31/2009 * At least 15 2% per Year of Service Subsidy Ceases years (maximum of 40%) *Additional Subsidy will be paid to Medicare Eligible retirees regardless of whether they are enrolled in Medicare Advantage Plan and regardless of whether they become Medicare Eligible before or after October 1, 2004. **Employees who commit by June 1, 2008 to retire before January 31, 2009 will receive subsidy as if retired before June 1, 2008. DISABLED RETIREES PREMIUM CONTRIBUTIONS Members eligible for disability retirement are subject to premium payments the same as all regular retirees. An exception is made to law enforcement officers who had sustained catastrophic injuries in the line of duty. Premiums for health coverage of such members, their spouses and any dependent children will be 326 paid by the County as prescribed by the Florida Statute Section 112.19(h)1 (first introduced as the Alu- O'Hara Public Safety Act). SURVIVORSHIP BENEFITS The surviving spouse of a retiree is eligible to continue coverage under the group plan subject to premium payments applicable to an individual retiree at the current subsidized rate until the spouse remarries or terminates coverage. No benefit (other than COBRA) is offered to surviving beneficiary of the active employee. SUSPENSION OF SUBSIDY In the event that Indian River County is notified that the applicable official or board responsible for paying benefits under a public retirement system has placed a hold or stay on paying benefits to a retired employee under section 112.3171, Florida Statutes, Indian River County will cease providing a health subsidy to that retired employee effective retroactive to the date the hold was placed on the account. The retired employee will assume responsibility for the full monthly premium amount retroactive to the month the hold was placed on the account. Under this provision, if the retired employee fails to make full premium payment within 30 days of notification, the benefits will be cancelled. Indian River County will provide the retired employee with reinstatement of such subsidy if, and when, such official or board determines that the retired employee retirement benefit are not to be forfeited. If benefits are determined to be forfeited, the retired employee is no longer eligible for retiree benefits as identified in the loss of eligibility provisions above. LIFE INSURANCE Retiring employees have an option of participating in the Employer sponsored group life policy. Retirees who retired before October 1, 1999 are eligible for a $10,000 policy, with the benefit being reduced to $5,000 upon attainment of age 70. Retirees who retired after October 1, 1999, are eligible for a $20,000 policy, with the benefit being reduced to $10,000 upon attainment of age 70. The cost of the insurance is paid by retiree. COBRA BENEFITS Former employees, retirees and dependents may be eligible for an extended benefit under COBRA, regardless of the terms of the employer's other post -employment benefits. COBRA benefits are not considered as other post -employment benefits for the purposes of GASB Statement No. 45. TERMINATION AND AMENDMENT The post -employment benefits are extended to retirees and continued at the discretion of the Employer, which reserves the right (subject to State Statute and any collective bargaining agreements) to change or terminate benefits and to change premium contributions required from retirees in the future as circumstances change. 327 APPROVED BY THE BOARD OF COUNTY COMMISSIONERS ON JUNE 5, 2018. Peter D. O'Bryan, Chairman Indian River County Board of County Commissioners ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller BY: Deputy Clerk 328 /XD I DEPARTMENT STAFF REPORT INDIAN RIVER COUNTY MEMORANDUM TO: Jason Brown County Administrator FROM: Suzanne Boyll Human Resources Director DATE: May 25, 2018 SUBJECT: Approval of Renewal of the Florida Blue Administrative Services Agreement for the Period October 1, 2018 through September 30, 2023 and Providing for Wellness Contributions of $300,000 over a Five (5) Year Period BACKGROUND: The Board of County Commissioners approved an agreement effective October 1, 1996 with Blue Cross and Blue Shield of Florida, Inc. to provide administrative services with respect to the Group Health Plan. The agreement was amended on the following dates: October 1, 1998 October 1, 2001 October 1, 2003 October 1, 2008 July 1, 2010 May 1, 2013 October 1, 2015 January 1, 2017 March 13, 2018 Under the administrative service agreement, Florida Blue is compensated a $50.00 per employee per month fee to provide administrative services for our self-funded health plan. The agreement expires on September 30, 2018. REQUEST FOR PROPOSAL Benefits Broker/Consultant Lockton Companies solicited proposals for administrative services and proposals were received from the following providers: • Aetna • Florida Blue • Allegiance/Cigna —TPA • Meritain/Aetna —TPA • UMR/United - TPA Lockton analyzed the proposals and ranked Florida Blue #1 and negotiated the following five (5) year renewal proposal: Extend the current administrative agreement to 10/1/23. 1011118-9130119 $50.00 current rate 10/1/19 — 9/30/21 $51.50 3% increase 10/1/21 — 9/30/23 $53.05 3% increase 329 Upon Board approval Florida Blue will make a $50,000 wellness contribution to IRBOCC. On the following Renewal dates of 10/1/18 —10/1/22 Florida Blue will make a $50,000 wellness contribution to IRBOCC as long as coverage is in force. The standard 30 day term clause applies to this agreement. A copy of the renewal offer is attached. ANALYSIS: Although the proposed agreement includes two 3% fee increases, the overall cost of the five (5) year agreement is a $120,912 reduction in fees due to the $300,000 wellness contribution that would be received over a five (5) year agreement as identified below: + Current ASO Fee Plan Year 10/1/2018 10/1/2019 10/1/2020 10/1/2021 10/1/2022 5 YearTotal Members 1640 1640 1640 1640 1640 Fee $50.00 $50.00 $50.00 $50.00 $50.00 Annual Total $984,000 $984,000 $984,000 $984,000 $984,000 $4,920,000 Wellness $0.001 $0.001 $0.001 $0.001 $0.00 + -_ Approval ^ -- - _ by BOCC _- - Wellness Funds $300,000.00 5 Year Fee Increase $179,088.00 — —, Overall Reduction $120,912.00 FUNDING Funding for the ASO fees are budgeted as a part of health insurance premiums and paid from the health insurance trust. RECOMMENDATION: Staff recommends the Board approve the renewal proposal from Florida Blue for Administrative Services to include $300,000 in wellness contribution from Florida Blue over the five (5) year agreement and authorizing the Chairman of the Board to sign the renewal agreement upon review and approval by the County Attorney. 330 Proposed ASO Fee Plan Year 10/1/2018 10/1/2019 10/1/2020 10/1/2021 10/1/2022 5 YearTotal Members 1640 1640 1640 1640 1640 Fee $50.00 $51.50 $51.50 $53.05 $53.05 Annual Total $984,000.00 $1,013,520.00 $1,013,520.00 $1,044,024.00 $1,044,024.00 $5,099,088.00 Wellness $50,000.00 $50,000.00 $50,000.001 $50,000.001 $50,000.001 $50,000.001 $300,000.00 -_ Approval ^ -- - _ by BOCC _- - Wellness Funds $300,000.00 5 Year Fee Increase $179,088.00 — —, Overall Reduction $120,912.00 FUNDING Funding for the ASO fees are budgeted as a part of health insurance premiums and paid from the health insurance trust. RECOMMENDATION: Staff recommends the Board approve the renewal proposal from Florida Blue for Administrative Services to include $300,000 in wellness contribution from Florida Blue over the five (5) year agreement and authorizing the Chairman of the Board to sign the renewal agreement upon review and approval by the County Attorney. 330 May 18, 2018 Sue Cugno Vice President/Unit Manager LOCKTON COMPANIES 2640 GOLDEN GATE PARKWAY, SUITE 201 NAPLES FL 34105 RE: Indian River BOCC 2018 renewal offer Dear Sue: Thank you for the opportunity to continue to partner with you and Indian River Board of County Commissioners (IRB 0CC). Pursuant to my discussion with you over (IRBOCC) and our desire to continue our great partnership together, I have worked with sales and underwriting leadership and gained approval to provide the following: Extend the current administrative agreement to 10/1/23. 10/1/18 - 9/30/19 $50.00 10/1/19 - 9/30/21 $51.50 3% increase 10/1/21- 9/30/23 $53.05 3% increase Upon Board approval Florida Blue will make a $50,000 wellness contribution to IRBOCC. On the following Renewal dates of 10/1/18 - 10/1/22 Florida Blue will make a $50,000 wellness contribution to IRBOCC as long as coverage is in force. The standard 30 day term clause applies to this agreement. I look forward to discussing any questions that you or IRMC might have about the details above. Again, thank you for your continued support. Thank you again for the opportunity. Alo�e- George Eppl 331 DEPARTMENTAL MATTERS INDIAN RIVER COUNTY MEMORANDUM To: Jason Brown County Administrator From: Suzanne Boyll Human Resources Director Date: May 25, 2018 Subject: Health Insurance — Recommendations for Plan Year 2018/19 Background Indian River County utilizes a self-insured group health insurance plan. Health insurance is available to full-time employees and retirees of the Board of County Commissioners and the respective Constitutional Officers (Sheriff, Property Appraiser, Tax Collector, Clerk of Courts, and the Supervisor of Elections) and their eligible dependents. Health insurance claims and plan administration expenses are paid from contributions made by employer and employee/retiree contributions. Under our plan, stop loss insurance for extraordinary and aggregates claims experience is purchased to protect against high cost claims. The health insurance plan is an essential part of the employee benefit package and important to recruitment and retention efforts. The plan's performance is evaluated throughout the year and staff makes recommendations to ensure the plan is: ✓ Affordable ✓ Competitive ✓ Sustainable Effective October 1, 2017, the Board of County Commissioners transitioned consultant/broker/actuary services to Lockton Companies. Since the transition, staff has been working with Lockton to review plan performance and make recommendations to maintain an affordable, competitive and sustainable plan. Based on an analysis of claims, the pharmacy spend was the first priority, since it comprised over 30% of the total claims expenses for the plan. Lockton presented the opportunity to achieve pharmacy plan savings and deliver a higher level of customer service to our covered members by carving out the pharmacy benefit from the Florida Blue Options Plan. The recommendation to carve out the pharmacy benefit was presented to and approved by the Board of County Commissioners on January 23, 2018. 332 Effective May 1, 2018, the pharmacy benefit manager (PBM) for the health plan transitioned from Florida Blue's PBM to Express Scripts and the pharmacy benefit is now administered through RX Benefits. RX Benefits will provide ongoing reporting and spend analysis of the pharmacy benefit in addition to providing concierge customer service to our members. As a result of negotiated discounted rates for prescriptions and increased pharmacy rebates, the pharmacy transition is expected to have a positive impact on managing future pharmacy expenses. We will continue to monitor the pharmacy spend and negotiate discounts with the pharmacy benefit manager. As we review the plan's overall performance, several factors are evaluated and we continue to look for opportunities to improve the financial impact to the plan and deliver high quality, affordable and competitive benefits to members: • Inflation and rising costs of medical services pharmacy benefit provided under the plan • High costs claimants (>$50K annually) • Stop loss premiums • Administrative service fees • Costs associated with chronic conditions • Preventive care and early detection • Healthy lifestyle Lockton has provided the County with a review of plan performance and provided the following information: • Medical trend increase of 8% • High cost claimants account for $5.8M of plan spend • Pharmacy spend for the 12 month period ending February 2018 accounts for 27.9% of total claims • Stop loss premiums are projected to increase by 20% in FY18/19 • 16.7% of members are not receiving any care including preventive care under the plan • Top 10 Chronic Conditions are o Hyperlipidemia (high cholesterol) o ' Hypertension o Back Pain o Neck Pain o Osteoarthritis o Diabetes o Coronary Artery Disease o Asthma o Depression o Rheumatoid Arthritis History of Plan Performance The plan's performance since 2009 is reflected below. The positive plan experience in FY17, has moderated due to high cost claimants in FY18. It is expected that plan experience and funding 333 will be on target for the remainder of the plan year and that we may have a small surplus at fiscal year-end. Health Program Net Revenues FY09 - FY18 Projected $4,000,000 - - $3,032,903 $3,000,000 $2,000,000 $1,761,580 $1,250,302 933,336 $1,000,000 ■ ■ $484,193 $0 FY09 FY10 FY11 FY12 FY13 -$1,000,000 $2,000,000 -$1,375,479 $2,385;234 - $197,170 FY17 FY18 -$1,095,372 -$2,763,295 (PROJ)- RECENT PLAN CHANGES In order to manage increased cost, the following changes have been made since FY2016 as outlined below: • Benefit cap placed on acupuncture benefit • Increased funding through employer and employee paid premiums moving towards an employer/employee cost share of 909/o/10% for single coverage and 759/o/25% for family coverage • Modified the plan design to provide 100% wellness/preventive benefit and include all employee out of pocket costs in the out of pocket maximum. • Increased the cost share for advanced imaging from $25 to $100. • Increased the out of network deductible from $400/$800 to $800/$1600 and the out of network out of pocket maximum from $3,000/$6,000 to $4,000/$8,000. • Eliminated the prepayment of insurance premiums one month in advance and provided employees a premium free month in September 2017. • Selected a pharmacy benefit manager offering higher rebates and deeper discounts. • Change in the effective date for health coverage to first of the month following 60 days of full time employment. The changes have had a positive impact in managing rising costs and we will continue to work with Lockton to evaluate plan performance and make ongoing recommendations. Although, it is understood that costs will continue to increase due to trends, no additional changes are recommended at this time for the upcoming plan year FY18/19. The ongoing strategy will be to encourage and provide wellness incentives, educate employees on health and wellness topics, and monitor plan performance to evaluate opportunities to manage rising costs. 334 How Does Our Health Plan Compare? Maintaining a competitive plan design is critical to recruitment and retention. Health plans vary significantly between employers. Some employers offer multiple plans with employees paying premiums based on the level of benefit provided. Plans offering lower benefit levels, typically have lower monthly premiums and the employee pays a higher cost share when obtaining benefits under the plan. Some employers are self-insured and some employers are fully insured. Our plan is considered a gold plan under the Affordable Care Act providing a competitive 809,6/20% benefit. The plan provides the following benefits: • Preventive care covered at 100% • In -network coverage of 80% and employee coinsurance of 20% • In -network deductible of $400/$800 • Copays for services ranging from $5 to $100 in -network • Office visits and urgent care $25 copay • Specialist visits $45 copay • Emergency care $100 + Deductible + 20% coinsurance • In -network Inpatient hospitalization $200 PAD + Deductible + 20% coinsurance • Prescription copays of $10/$35/$50 • Out-of-pocket maximum of $3,000/$6,000 (including all deductibles, copays and coinsurance) in -network • Out -of -network service are provided with increased deductibles, out-of-pocket maximum, and higher cost sharing How Do Our Premiums Compare? Keeping the plan affordable for employees is also essential to recruitment and retention. The following two charts reflect the employee paid premiums for surrounding local governments for single coverage and family coverage. Employee Monthly Premium Comparison - Single Coverage $350 - $300 $291 $250 $230 $200 - $150 $119 $122 $99 $100 $85 $50 $50 $35 $46 $32 $43 $48 so N so tiA ti ti 3 3 bd O 5 Q s� r c ti ti ca ti ti 3 o°c Qac QQac 4 o�c eQ0 PQ\ OP e �\� s��a Sao Sao Fa \ate Sao \ac C , �a L e o O a� e� c -J cxA ��y J� Jr `p Jia opt baa Qa ata a�a ata c , aC o� aLoJ bGoJ `o o� `o �a�Qat �w �5~ dot �a 0� �A ��o ��o Flo Qo Qo C o�Je o�Je L oo hr� �rcP 335 As illustrated above, many local government employers in the surrounding area charge an employee premium for single coverage. A few offer single coverage at no cost to the employee; however, these plans may have higher deductibles and higher out of pockets costs than our plan. Employee premiums for family coverage for most local government employers surveyed are higher than the County's as shown in the table below. Employee Monthly Premiums Comparison - Family Coverage $1,000 _ $944 $900 $847 $800 771$745 S700 $601 $576" $600 $508 $5D0 $464 $445 $385 $400 $337_ $369 $335 $397 � $334 $300 $268 5233 $299 $247 $200 r7 $179$00 1$0 $® �a Q� ac ac ao of Q� 4 a� Q�a Q�a 5� Q�a Q�a QKa L c1 L ��e oar �A 0a o� c? eo r r �� a a JQc ��� �c� Jcc� o�� o�c c��� c J a �J & Qac Qac �Q oac oar oar acQ` �a0o o ca`o � G �a `moo �Q Qat Qa\ ot`4' Z`'�' 0 �cJo Q Qo (>,A Ok o��e 6 `4; S ccPG coo 6`a 01� ♦Q \Q 19 Indian River Countv Current Emolover & Emalovee Paid Premiums Our current premium relationship is close to the target employer/employee split for single coverage of 90%/10% and 759/o/25% for family coverage. Our premiums are competitive and no changes are recommended for the upcoming FY18/19. Incentive for Wellness Lockton's review of our plan, revealed that 16.7% of our members are not obtaining annual preventive care even though the cost is covered at 100% by the health plan. Additionally, the majority of our top ten (10) chronic conditions are preventable or can be managed by lifestyle choices so they do not progress to high cost claims. Because preventive visits can lead to early detection of medical conditions, provide members with key information regarding their overall health (blood pressure, cholesterol, blood glucose, and weight), and may encourage a healthy lifestyle, we are recommending a $25 gift card be provided to members who obtain their annual preventive care as an incentive to encourage wellness. The gift card would be provided through Florida Blue's Caf6Well Rewards program. The gift card would be generated when a member's preventive claim is processed through the health plan. Members will be able to select gift cards 336 Monthly Amount Percentage Share Tier of Coverage Employee Employer . Employee Employer Single $50.00 $635.00 7.3% 92.7% Family $267.50 $875.00 23.4% 76.6% Our current premium relationship is close to the target employer/employee split for single coverage of 90%/10% and 759/o/25% for family coverage. Our premiums are competitive and no changes are recommended for the upcoming FY18/19. Incentive for Wellness Lockton's review of our plan, revealed that 16.7% of our members are not obtaining annual preventive care even though the cost is covered at 100% by the health plan. Additionally, the majority of our top ten (10) chronic conditions are preventable or can be managed by lifestyle choices so they do not progress to high cost claims. Because preventive visits can lead to early detection of medical conditions, provide members with key information regarding their overall health (blood pressure, cholesterol, blood glucose, and weight), and may encourage a healthy lifestyle, we are recommending a $25 gift card be provided to members who obtain their annual preventive care as an incentive to encourage wellness. The gift card would be provided through Florida Blue's Caf6Well Rewards program. The gift card would be generated when a member's preventive claim is processed through the health plan. Members will be able to select gift cards 336 from various retailers and the gift card would not be taxed. Additionally, we will work with Lockton to implement an ongoing health and wellness strategy to positively impact the health and wellbeing of our covered members. Funding Funding for the health plan is provided by employer, employee, and retiree contributions to the plan as well as OPEB funding. It is projected that plan expenses for the upcoming FY18/19 will be approximately $18.6M. It is expected that sufficient funding will be available from these funding sources to meet plan expenses and that additional funding is not required at this time. Recommendations: Staff recommends and respectfully requests the Board of County Commissioners approve to retain the current health plan benefits and premium relationship without additional changes and authorize the $25 gift card wellness incentive effective the plan year beginning October 1, 2018. 337 INDIAN RIVER COUNTY is ��� SOLID WASTE DISPOSAL DISTRICT ORBOARD MEMORANDUM Date: May 23, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Asa) Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: CCNA-2018 Work Order No. 1 to CDM Smith, Inc. for Engineering Services with the 2018 Water Quality Technical Report DESCRIPTIONS AND CONDITIONS: The Solid Waste Disposal District (SWDD) landfill operation is a highly regulated activity, which requires environmental compliance documentation in accordance with several different permits. Many of the compliance reports are prepared and certified by a third party professional engineer. This agenda item requests authorization to engage the engineering firm of CDM Smith, Inc. (CDM) to prepare and seal the following report: 1. Water Quality Technical Report to cover the past 2.5 years of groundwater sampling data Technical Reports of groundwater quality at the County Class I and Construction and Demolition (C&D) Landfills must be submitted to the Florida Department of Environmental Protection (FDEP) in accordance with Chapter 62-701.510, Florida Administrative Code (F.A.C.) and the Water Quality Monitoring Plans (WQMPs) of operations Permit Nos. 0128769-023-50 (Class 1) and 0128769-025- SO -024 (C&D). By rule, the Technical Reports are due every two and one-half years and cover water quality data collected for the previous five routine water quality monitoring events. ANALYSIS: CDM has prepared CCNA-2018 Work Order No. 1, provided in Attachment 1, for engineering services detailing the scope of work, budget, and schedule for the project. The fees to be paid by SWDD for the execution of this work authorization are in accordance with the engineer's continuing consulting services master agreement. The tasks are listed below showing the expected completion dates and their estimated fees. TASK DESCRIPTION DUE DATE AMOUNT Task 1 Water Quality Technical Report Draft—July 15, 2018Final $31,660 —July 31, 2018 TOTAL (Lump Sum) _ $31,660 The cost above is consistent with what SWDD has paid historically for these services. @BCL@4019611B Paged% FUNDING: Funding for the 2018 Water Quality Technical Report is budgeted and available in the Engineering Services account in the SWDD Landfill Fund, which is funded from SWDD assessments and user fees. The account has a total budget of $400,000 for the 2017/2018 fiscal year. Description Account Number Amount Engineering Services 41121734-033130 $31,660 RECOMMENDATION: SWDD staff recommends that its Board approve the following: a) Approve CCNA-2018 Work Order No. 1 with CDM Smith, Inc. in the amount of $31,660 to provide engineering services related to the 2018 Water Quality Technical Report. b) Authorize the Chairman to execute the same, as presented. ATTACHMENT(s): 1) CCNA-2018 Work Order No. 1— CDM Smith, Inc. @BCL@4019611B Page331% CCNA2018 WORK ORDER NO. 1 2018 INDIAN RIVER COUNTY LANDFILL WATER QUALITY TECHNICAL REPORT This Work Order Number 1 is entered into as of this _ day of May, 2018, pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17`" day of April, 2018 (collectively referred to as the "Agreement'), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and CDM Smith Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS. OF INDIAN RIVER COUNTY By: By: Eric .; rotke, PE, BCEE ; , Chairman Print Name: Title: Vice President BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 340 EXHIBIT A AUTHORIZATION FOR PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2018 WATER QUALITY TECHNICAL REPORT CCNA-2018 WO NO.1 This Authorization, when executed, shall be incorporated in and become part of the Continuing Contract Agreement for Professional Services between the Indian River County Solid Waste Disposal District (COUNTY), and CDM Smith Inc. (CONSULTANT), dated April 17, 2018, hereafter referred to as the Contract. BACKGROUND Water Quality Technical Reports Technical Reports of groundwater quality at the COUNTY Class I and Construction and Demolition (C&D) Landfills must be submitted to the Florida Department of Environmental Protection (FDEP) in accordance with Chapter 62-701.510, Florida Administrative Code (F.A.C.) and the Water Quality Monitoring Plans (WQMPs) of operations Permit Nos. 0128769 -023 -SO (Class I) and 0128769 -025 - SO -024 (C&D). By rule, the Technical Reports are due every two and one-half years and cover water quality data collected for the previous five routine water quality monitoring events. The WQMPs state that the Technical Report that will be prepared under this Authorization will include five monitoring events performed from January 2016 through January 2018 in accordance with the current rule. However, because the last Technical Report prepared in May 2015 was prepared under the previous rule that required a Technical Report after four monitoring events and permitting for the Class I Landfill was in progress, the July 2015 monitoring event was not included. As discussed with FDEP during the permitting process, this Technical Report will include the July 2015 monitoring event. SCOPE OF SERVICES CONSULTANT will undertake the preparation of the Water Quality Technical Report based on the requirements of Chapter 62-701.510(8)(b), F.A.C. and the monitoring and reporting requirements as of the authorization date of this Work Order. An amendment to this Scope of Services may be needed if there are any regulatory changes that result in additional work. TASK 1.0 - WATER QUALITY TECHNICAL REPORT CONSULTANT will prepare and submit a technical report in accordance with the WQMPs and Chapter 62-701.510(8)(b), F.A.C. The report will be based on laboratory data received from the COUNTY for the July 2015, January 2016, July 2016, January 2017, July 2017, and January 2018 semi-annual monitoring events. The report will include: 1. Tabular displays of any data which shows that a monitoring parameter has been detected, and graphical displays of any leachate key indicator parameters detected (such as pH, specific conductance, Total Dissolved Solids (TDS), TOC, sulfate, chloride, sodium and iron), including hydrograph for all monitor wells; 2. Trend analyses of any monitoring parameters consistently detected; A-1 jj02May2018 Tech Report WO No. l.doa341 3. Comparisons among shallow, middle, and deep zone wells; 4. Comparisons between background water quality and the water quality in detection and compliance wells; 5. Correlations between related parameters such as total dissolved solids and specific conductance; 6. Discussion of erratic and/ or poorly correlated data,- 7. ata;7. An interpretation of the ground water contour maps, including an evaluation of ground water flow rates; and 8. An evaluation of the adequacy of the water quality monitoring frequency and sampling locations based upon site conditions. CONSULTANT will perform a technical specialist review of the draft Technical Report prior to submittal to the FDEP. ASSUMPTIONS • This Work Order and cost proposal is based the requirements of Chapter 62-701.510(8) (b), F.A.C. and on solid waste operations Permit Nos. 0128769 -023 -SO (Class I) and 0128769 -025 - SO -024 (C&D) and the data collected from groundwater monitor wells, and surface water monitor sites that were monitored during the reporting period. An amendment to this Scope of Services may be needed if there are any regulatory changes that result in additional work. ■ This Work Order does not include meetings with the Florida Department of Environmental Protection. DATA OR ASSISTANCE TO BE PROVIDED BY COUNTY ■ Prompt review of draft Technical Report PROJECT SCHEDULE The following project schedule has been developed based on receiving authorization on before May 22, 2018. • Draft Technical Report Submittal - July 15, 2018 • Final Technical Report Submittal -July 31, 2018 PAYMENT AND COMPENSATION Compensation for -the Scope.of Services described herein shall be made on the -basis of a lump sum fee. The lump sum fee for this Work Order is $31,660 as shown in Exhibits B. CONSULTANT will invoice the COUNTY on a monthly basis based on the percentage of work complete. A-2 #02May2038 Tech Report WO No. i.docx342 EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2018 WATER QUALITY TECHNICAL REPORT CCNA-2018 WO NO.1 PROJECT: 2018 Water Quality Technical Report DESCRIPTION: Task 1.0 - Water Quality Technical Report CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 4 $230 $920 Associate 12 $215 $2,580 Principal 8 $210 $1,680 Senior Professional 32 $175 $5,600 Professional II 50 $140 $7,000 Senior Support Services 8 $130 $1,040 Staff Support Services 12 $95 $1,140 Document Control Specialist 20 $90 $1,800 Total Hours 146 Total Salary Cost $21,760 Outside Professionals (Beeson Consulting) $8,000 Other Direct Costs $1,900 TOTAL LUMP SUM FEE For the basic services under this Agreement, COUNTY agrees to pay the Consultant a lump sum fee 31660. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. B-1 jj02May2018 Tech Report WO No. Ld-343 0