HomeMy WebLinkAbout06/05/2018 (2)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
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Meeting Minutes - Final
Tuesday, June 5, 2018
9:00 AM
Commission Chambers
Board of County Commissioners
Peter D. O'Bryan, Chairman, District 4
Bob Solari, Vice Chairman, District 5
Susan Adams, District 1
Joseph E. Flescher, District 2
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Maureen Gelfo, Deputy Clerk
Board of County Commissioners Meeting Minutes - Final June 5, 2018
1. CALL TO ORDER
ROLL CALL
Vice Chairman Solari made mention that Commissioners O'Bryan and Zorc would
not be in attendance today because they are attending a Florida Public Service
Commission meeting regarding the sale of the City of Vero Beach Electric to
Florida Power & Light (FPL).
Present: 3 - Vice Chairman Bob Solari
Commissioner Susan Adams
Commissioner Joseph Flescher
Absent: 2 - Chairman Peter O'Bryan
Commissioner Tim Zorc
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2.B. INVOCATION
Pastor Gregory Shreaves, Living Lord Lutheran Church
Commissioners Solari and Flescher related that Pearl Harbor survivor Arnie
Schwichtenberg had recently passed away, and asked for his memory to be
honored.
3. PLEDGE OF ALLEGIANCE
Commissioner Susan Adams
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
A motion was made by Commissioner Adams, seconded by Commissioner Flescher,
to approve the Agenda as presented. The motion carried by the following vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
Absent: 2- Chairman O'Bryan, and Commissioner Zorc
5. PROCLAMATIONS and PRESENTATIONS
5.A. 18-1826 Presentation on Veterans Outreach Golf Tournament by U.S. Army
Sergeant (Retired) Curtis Paulisin, Vice President, Veterans Council of
Indian River County, and U.S. Army Sergeant (Retired) Gary James
Recommended Action: Presentation Only
Curtis Paulisin, Vice President, Veterans Council of Indian River County, and U.S.
Army Sergeant (Retired) Gary James provided information on the Veterans
Outreach Golf Tournament events and registration, thanked the Board for its
support, and discussed sponsorship opportunities.
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
No Action Taken or Required
5.B. 18-1877 Public Announcement for Hurricane Preparedness - Are You Ready?
Recommended action: No recommended action needed.
Attachments: Staff Report
Public Advertisement and Preparedness Guide Coversheet
Director of Emergency Services Tad Stone, in his PowerPoint Presentation,
addressed previous hurricane activity in the County, the projected outlook for the
2018 Hurricane Season, disaster planning, and response training/procedures.
Emergency Management Coordinator Etta LoPresti and Solid Waste Disposal
District Managing Director Himanshu Mehta were also present.
Recycling Education and Marketing Coordinator Stephanie Fonvielle provided
information on preparing for hurricane season and announced the Residential
Recycling Event and 2018 Hurricane Expo.
County Attorney Dylan Reingold, assisted by County Administrator Jason Brown,
discussed the Florida Department of Transportation's plans to hire debris haulers on
an emergency basis after a storm event. It was noted that this could impact the
County's ability to utilize local debris haulers, to remove storm debris in a timely
manner in order to keep the roads clear, and Federal Emergency Management
Agency (FEMA) reimbursement.
No Action Taken or Required
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
7.A. 18-1875 Electronics and Household Hazardous Waste Event on June 9, 2018
Recommended Action: For informational purposes only - no recommended action needed.
Attachments: Staff Report
No Action Taken or Required
7.B. 18-1907 Update on All Aboard FL/Vero Electric Expenses
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
Attachments: Staff Report
All Aboard FL Expenses
FP&L-Vero Beach-FMPA expenses
No Action Taken or Required
8. CONSENT AGENDA
A motion was made by Commissioner Flescher, seconded by Commissioner Adams,
to approve the Consent Agenda as presented. The motion carried by the following
vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
Absent: 2- Chairman O'Bryan, and Commissioner Zorc
8.A. 18-1864 Checks and Electronic Payments May 11, 2018 to May 17, 2018
Recommended action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of May 11, 2018 to May 17, 2018
Attachments: Finance Department Staff Report
Approved
8.13. 18-1880 Checks and Electronic Payments May 18, 2018 to May 24, 2018
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of May 18, 2018 to May 24, 2018
Attachments: Finance Department Staff Report
Approved
8.C. 18-1789 Approval of Updated Statewide Mutual Aid Agreement between Indian River
County and the Florida Division of Emergency Management
Recommended Action: Staff recommends approval of the Resolution and updated 2018 Statewide Mutual
Aid Agreement between Indian River County and the Florida Division of
Emergency Management
Attachments: Staff Report
Statewide Mutual Aid Agreement
Resolution No. 2018 -XX
Indian River County Florida Page 3
Board of County Commissioners Meeting Minutes - Final June 5, 2018
Approved Resolution 2018-052 for adoption of this Statewide Mutual Aid Agreement.
8.D. 18-1856 Acceptance and Approval of Expenditures for Emergency Management
State -Funded Subgrant Agreement (EMPA) 19 -BG -XX
Recommended Action: Staff recommends approval of the State Funded Subgrant Agreement 19 -BG -XX,
associated expenditures, and authorization of the Chairman to execute this
agreement between Indian River County Emergency Management and the State of
Florida, Division of Emergency Management.
Attachments: Staff Report
Grant Form
2018-19 EMPA Agreement
Approved staffs recommendation
8.E. 18-1858 Recommendation of Award of Contract for Replacement of Conveyor
Systems at the PC Main Screening System (Bid No. 2018055)
Recommended Action: Staff recommends the Board accept Costello's modification to its bid and award to
the lowest responsive and responsible bidder, Costello Brothers Marine
Construction, Inc., for $586,236.60. Staff further recommends the Board authorize
the Chairman to execute the agreement upon review and approval of both the
agreement and required public construction bond by the County Attorney as to form
and legal sufficiency, and the receipt and approval of required insurance by the Risk
Manager.
Attachments: Staff Report
Approved staffs recommendation
8.F. 18-1861 Approval of Six -Month Extension to SJRWMD Cost -Share Grant for Osprey
Acres Floway and Nature Preserve
Recommended Action: Staff recommends that the County Commission approve the Amendment #1 to the
SJRWMD Cost -Share Agreement and authorize the Chairman to execute it on
behalf of the County.
Attachments: Staff Report
Amendment #1 to Cost -Share Agreement
Approved staffs recommendation
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
8.G. 18-1865 Forest Park Water Main Extension: Approval of Change Order and Final
Pay for Blue Goose Construction Work Authorization No. 2017-008
Recommended Action: Staff recommends that the Board of County Commissioners approve Change Order
#1 to Work Authorization No. 2017-008 to reduce the labor amount to $60,388.40,
and to authorize final payment to Blue Goose Construction including
contractor -purchased materials in the amount of $5,169.41.
Attachments: Staff Report
Change Order #1
Blue Goose Construction Final Pay Request
Approved staffs recommendation
8.H. 18-1866 128th Court Water Main Extension: Approval of Change Order and Final
Payment of Blue Goose Construction Work Authorization No. 2018-001
Recommended action: Staff recommends that the Board of County Commissioners approve Change Order
#1 to reduce Work Authorization No. 2018-001 and authorize final payment to Blue
Goose Construction in the amount of $34,604.70.
Attachments: Staff Report
Change Order # 1
Final Application for Payment
Approved staffs recommendation
8.1. 18-1871 Pelican Pointe Water Service Replacement: Approval of Change Order and
Final Pay for Blue Goose Construction Work Authorization No. 2017-006
Recommended Action: Staff recommends that the Board of County Commissioners approve Change Order
No. 1 to Work Authorization No. 2017-006 for an additional labor amount of
$68,330.95, contractor -purchased materials in the amount of $6,990.86, and to
authorize final payment to Blue Goose Construction in the amount of $146,131.56.
Attachments: Staff Report
Change Order No. 1
Blue Goose Final Pay Request
Approved staffs recommendation
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
8.J. 18-1873 Approval of Six -Month Extension to FDEP Agreement No. NS027 for
Osprey Acres Floway and Nature Preserve
Recommended Action: Staff recommends that the County Commission approve the Amendment No. 1 to
FDEP Agreement No. NS027 and authorize the Chairman to execute it on behalf of
the County.
Attachments: Staff Report
Amendment No. 1 to FDEP Agreement No. NS027
Approved staffs recommendation
8.K. 18-1883 MSA Holdings, LLC.'s Request for Final PD Plan/Plat Approval for a
Subdivision to be known as Hampton Woods East PD [PD -17-08-05 /
95050141-81436]
Recommended Action: Based on the analysis provided, staff recommends that the Board of County
Commissioners grant final PD plan/plat approval for Hampton Woods East PD.
Attachments: Staff Report
Application
Location Map
Final Plat Layout
Approved staffs recommendation
8.L. 18-1896 Amendment No. 1 to Work Order No. 4 with Masteller & Moler, Inc. for the
Victor Hart Sr. Complex Drainage Improvement Project
Recommended Action: Staff recommends that the BCC approve Amendment No. 1 to Work Order No. 4
with Masteller & Moler, Inc. for the Victor Hart Sr. Complex Drainage
Improvement Project, and authorize the Chairman to execute the Amendment in the
lump sum amount of $6,456.00.
Attachments: Staff Report
Amendment No. 1 to WO No. 4
Approved staffs recommendation
8.M. 18-1897 Public Works - Fleet Division, Request for Increase to Existing Kelly Tractor
Purchase Order
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Board of County Commissioners Meeting Minutes - Final
June 5, 2018
Recommended Action: Staff recommends the Board approve an increase of $50,000 to Purchase Order
79330 to Kelly Tractor for the purchase of parts to maintain County equipment.
Attachments: Staff Report
FY 17-18 Kelly Tractor Purchases by Equipment
Approved staffs recommendation
8.N. 18-1908 Miscellaneous Budget Amendment 011
Recommended Action: Staff recommends the Board of County Commissioners approve the budget
resolution amending the fiscal year 2017/18 budget
Attachments: Staff Report
2017 2018 Resolution
Exhibit "A"
Approved Resolution 2018-053, amending the Fiscal Year 2017-2018 Budget.
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
PROOF OF PUBLICATION FOR HEARINGS IS ON FILE IN OFFICE OF
CLERK TO THE BOARD
10.A.1. 18-1841 FINAL PUBLIC HEARING: County Initiated Request to Amend (Update)
the Text of the Sanitary Sewer Sub -Element for Septic to Sewer
Conversion and the Associated Text of the Future Land Use Element of
the County's Comprehensive Plan (Legislative)
Recommended Action: Based on the analysis, staff and the Planning and Zoning Commission
recommend that the Board of County Commissioners approve the proposed
Comprehensive Plan text amendment by approving the ordinance, and
authorize the Community Development Director to transmit the ordinance and
any related materials to the state land planning agency and interested parties
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
Attachments: Staff Report
Comprehensive Plan Text Amendment Application
July 5, 2017 BCC Agenda Item - Septic to Sewer Conversion
Minutes from the February 8, 2018 PZC Meeting
Minutes from the March 20, 2018 BCC Meeting
Letters from DEO & Review Agencies
Adoption Ordinance
Community Development Director Stan Boling provided background on the
proposed Countywide septic to sewer conversion plan created to help restore
the health of the Indian River Lagoon (the Lagoon). In his PowerPoint
Presentation, he detailed the proposed policy changes and objectives of the the
Sanitary Sewer Sub -Element for Septic to Sewer Conversion and corresponding
portions of the Future Land Use Element of the County's Comprehensive Plan.
Director Boling announced that staff and the Planning and Zoning Commission
(PZC) both recommended that the Board adopt the proposed Ordinance
approving the changes.
Commissioner Flescher recommended that this public hearing be continued to
the County Commission meeting of June 12, 2018 so the full Board can be
present.
The Vice Chairman opened the public hearing.
The following persons gave testimony relative to increasing sewer connections,
and imposing stronger regulations and reducing the number of septic systems.
The Board was urged to safeguard the health of the waterways.
Dan Lamson, 737 Timberidge Trail, Executive Director Indian River
Neighborhood Association
Judy Orcutt, 4665 Pebble Bay
Donna Halloran, 925 Greenbriar, who read a statement from Dr. Richard Baker
Charlie Pope, 2305 46th Avenue, Youth Sailing Foundation founder
Russell Herman, 586 Redwood Court, Vice President, Friends of St. Sebastian
River, quoted statements from Dr. Edie Widder and Dr. Brian Lapointe
Mark Yanno, 1001 4th Street
There were no additional speakers and the Vice Chairman CONTINUED the
public hearing to the June 12, 2018 Board of County Commission meeting.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to continue the public hearing to the Board of County Commission
Meeting of June 12, 2018. The motion carried by the following vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
Absent: 2 - Chairman O'Bryan, and Commissioner Zorc
10.A.2. 18-1862 FINAL PUBLIC HEARING: County Initiated Request to Amend the Text
of the Coastal Management Element and Future Land Use Element of
the County's Comprehensive Plan Relating to Sea Level Rise
(Legislative)
Recommended Action: Staff recommends that the Board of County Commissioners approve the
proposed Comprehensive Plan text amendments by approving the ordinance
and authorize the Community Development Director to transmit the ordinance
and any related materials to the state land planning agency and interested
parties.
Attachments: Staff Report
Minutes from the February 8, 2018 PZC Meeting
Minutes from the March 20, 2018 BCC Meeting
Letters from DEO & Review Agencies
Adoption Ordinance
Community Development Director Stan Boling conveyed that the requirements
of the 2015 Senate Bill 1094 and associated Florida Statutes will make updates
necessary to the Coastal Management and Future Land Use Elements of the
County's Comprehensive Plan. In his PowerPoint Presentation, he reviewed
the proposed revisions which pertain to Sea Level Rise (SLR), and advised that
the Coastal High Hazard Area is proposed to become an Adaptation Action
Area with regards to SLR strategies. Director Boling asked the Board to adopt
the proposed Ordinance approving the changes to the Comprehensive Plan
relating to SLR.
The Vice Chairman opened the public hearing.
Judy Orcutt, 4665 Pebble Bay South, asked whether studies have been
undertaken regarding potential effects of SLR on groundwater. Director
Boling affirmed that staff will continue exploring potential SLR impacts on
groundwater.
There were no other speakers, and the Vice Chairman closed the public hearing.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to: (1) approve staffs recommendation; and (2) adopt Ordinance
2018-012, amending the text of the Coastal Management Element and the Future
Land Use Element of the County's Comprehensive Plan; and providing
codification, severability, and effective date. The motion carried by the following
vote:
Aye: 3 - Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
Absent: 2 - Chairman O'Bryan, and Commissioner Zorc
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Board of County Commissioners Meeting Minutes - Final
B. PUBLIC DISCUSSION ITEMS
June 5, 2018
10.B.1. 18-1893 Request to Speak from Mark Yanno Regarding Future Boating Access to
South County
Recommended Action: No Action Required
Attachments: Request to Speak Form
Mark Yanno, 1001 4th Street, provided background and details on his proposal
for the County to develop an alternative mainland boat launch on City of Vero
Beach property adjacent to the Vero Beach Causeway. He noted that the City
of Vero Beach has offered to lease the property to the County.
No Action Taken or Required
C. PUBLIC NOTICE ITEMS
10.C.1. 18-1881 Notice of Scheduled Public Hearing for June 12, 2018: Vero 53
Landings, LLC's Request for Conceptual Site Plan and Special
Exception Use Approval for the CERTUS of Vero Beach Adult
Congregate Living Facility (ACLF) [SP -SE -17-08-15 /
2016070073 -79431] (Quasi -Judicial)
Recommended Action: This notice of public hearing is provided for the Board's information. No action
is needed at this time.
No Action Taken or Required
10.C.2. 18-1884 Notice of Public Hearing for June 12, 2018: Harmony Reserve, LLC's
Request to Rezone Approximately 2.18 Acres from RS -3, Residential
Single -Family (up to 3 units/acre) and RM -6 (Residential Single -Family
(up to 6 unit/acre), to PD, Planned Development Residential, and to
Modify the Conceptual PD Plan Approval for the Project known as
Harmony Reserve PD [PD -18-04-02 / 97080101-81067] (Quasi -Judicial)
Recommended Action: This notice of public hearing is provided for the Board's information. No
action is needed at this time.
No Action Taken or Required
10.C.3. 18-1885 Notice of Public Hearing for June 19, 2018: Request by David J.
Haeseler, Eve D. Haeseler, Nancy Ellen Casey, Trustee, Florida
Indian River County Florida Page 10
Board of County Commissioners Meeting Minutes - Final June 5, 2018
Academy of Impairment Ratings, Inc., and Kashi Church Foundation,
Inc. for the Abandonment of Two Twenty Foot Wide Roadway
Easements Over Lots 1, 2, 3, and 4, POD G Village of Kashi PD
[ROW -18-02-02 / 2008110007-80637] (Legislative)
Recommended Action: This notice of public hearing is provided for the Board's information. No
action is needed at this time.
No Action Taken or Required
County Attorney Dylan Reingold read the notices into the record.
11. COUNTY ADMINISTRATOR MATTERS
11.A. 18-1876 Approval of a Revision to the Retiree Health Benefits and Subsidy Policy to
Provide for Suspension of Subsidy when a Hold or Stay is Placed on Paying
a Retiree's Benefits and Providing for Loss of Eligibility for Retiree Subsidy
and Benefits when an Individual Ceases to be Deemed a Retiree under
Section 112.0801, Florida Statutes
Recommended Action: The County Administrator respectfully requests the Board of County
Commissioners approve the revision to the Retiree Health Benefits and Subsidy
Policy, authorize the Chairman of the Board to sign the policy, and authorize
Human Resources to administer the policy effective immediately.
Attachments: Staff Report
Retiree Subsidy Policy 2018
County Administrator Jason Brown stated that the proposed revision to the County's
current retirement policy would mirror a provision in the Florida Retirement
System (FRS), which suspends or removes retirement benefits for retired
employees charged or convicted of a crime. County Attorney Dylan Reingold
noted that there is a change to the citation in the SUSPENSION OF SUBSIDY
section of the County's Retiree Benefits and Subsidy Policy; the reference should
be to Section 112.3173 Florida Statutes, rather than Section 112.3171 Florida
Statutes.
A motion was made by Commissioner Flescher, seconded by Commissioner Adams,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
Absent: 2- Chairman O'Bryan, and Commissioner Zorc
12. DEPARTMENTAL MATTERS
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
A. Community Development
B. Emergency Services
C. General Services
1. Human Services
2. Sandridize Golf Club
3. Recreation
D. Human Resources
12.D.1. 18-1874 Approval of Renewal of the Florida Blue Administrative Services
Agreement for the Period October 1, 2018 through September 30, 2023
and Providing for Wellness Contributions of $300,000 over a Five (5)
Year Period
Recommended action: Staff respectfully requests the Board of County Commissioners approve the
renewal proposal from Florida Blue for Administrative Services to include
$300,000 in wellness contribution from Florida Blue over the five (5) year
agreement and authorizing the Chairman of the Board to sign the renewal
agreement upon review and approval by the County Attorney
Attachments: Staff Report
Florida Blue Renewal Proposal 2018 - 2023
Human Resources Director Suzanne Boyll detailed for the Board, the proposed
five-year agreement for renewal of the Florida Blue Administrative Services
Agreement, which was negotiated by the County's benefits broker, Lockton
Companies. She noted that there will be an overall reduction of more than
$120,000 over five years, due to Florida Blue's wellness contribution of
$300,000 over the five-year period.
A motion was made by Commissioner Adams, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
Absent: 2- Chairman O'Bryan, and Commissioner Zorc
12.D.2. 18-1888 Health Insurance Recommendations for Plan Year 2018/19
Recommended Action: Staff respectfully requests the Board of County Commissioners approve to
retain the current health plan benefits and premium relationships without
additional changes and authorize the $25 gift card wellness incentive effective
the plan year beginning October 1, 2018.
Indian River County Florida Page 12
Board of County Commissioners Meeting Minutes - Final
Attachments: Staff Report
June 5, 2018
Human Resources Director Suzanne Boyll discussed the goals of the County's
health insurance plan and reported that staff is recommending no changes to
employee or County contributions at this time. She advocated that a $25 gift
card be provided to members who obtain their annual preventive care as an
incentive to encourage wellness.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
Absent: 2- Chairman O'Bryan, and Commissioner Zorc
E. Office of Management and Budget
F. Public Works
G Utilities Services
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Peter D. O'Bryan, Chairman
B. Commissioner Bob Solari, Vice Chairman
C. Commissioner Susan Adams
D. Commissioner Joseph E. Flescher
E. Commissioner Tim Zorc
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
The Board reconvened as the Board of Commissioners of the Solid Waste
Disposal District. Those minutes will be approved at an upcoming Solid
Waste Disposal District meeting.
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Board of County Commissioners Meeting Minutes - Final June 5, 2018
15.B.1. 18-1878 CCNA-2018 Work Order No. 1 to CDM Smith, Inc. for Engineering
Services with the 2018 Water Quality Technical Report
Recommended Action: SWDD staff recommends that its Board approve the following: a) Approve
CCNA-2018 Work Order No. 1 with CDM Smith, Inc. in the amount of
$31,660 to provide engineering services related to the 2018 Water Quality
Technical Report; and, b) Authorize the Chairman to execute the same, as
presented.
Attachments: Staff Report
CCNA-2018 Work Order No. 1 - CDM Smith, Inc.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Flescher
Absent: 2- Chairman O'Bryan, and Commissioner Zorc
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Vice Chairman adjourned the meeting at 10:15
a.m.
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Board of County Commissioners Meeting Minutes—Final June 5,2018
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Indian River County Florida Page 15