HomeMy WebLinkAbout06/12/2018 (3)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
-www. ircgov. com
Meeting Minutes- Final
Tuesday, June 12, 2018.
9:00 AM
Commission Chambers
Board of County .Commissioners
Peter D. O'Bryan, Chairman, District 4
Bob Solari, Vice Chairman, District 5
Susan Adams, District 1
Joseph E. Flescher, District 2
Tim Zorc, District 3
Jason E. Brown, .County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Rhonda D. Zirkle, Deputy Clerk
L
Board of County Commissioners Meeting Minutes - Final June 12, 2018
1. CALL TO ORDER
2.. ROLLCALL
Present: 4 - Chairman Peter O'Bryan
Vice Chairman Bob Solari
Commissioner Susan Adams
Commissioner Joseph Flescher
Excused: 1 Commissioner Tim Zorc
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2.B. INVOCATION
Chaplain William Mead, Indian River Estates East
3. PLEDGE OF ALLEGIANCE
Commissioner Tim Zorc
In Commissioner Zorc's absense, Vice Chairman Solari led the Pledge of
Allegiance.
4. ADDITIONS/DELETIONS TO THE AGENDA I EMERGENCY ITEMS
Chairman O'Bryan added a brief update regarding the structure of the sale: of the
City of Vero Beach Electric System to Florida Power &'Light (FPL), as he and
Commissioner, Zorc had attended a Florida Public Service Commission meeting on
June 5, 2018 in Tallahassee.
A motion was made by Commissioner Adams, seconded by Commissioner Flescher,
'to approve the Agenda as presented. The motion carried by the following vote:
Aye: 4- Chairman O'Bryan; Vice Chairman Solari, Commissioner Adams, and Commissioner
Flescher
Absent: 1 - :.Commissioner Zorc
5. :PROCLAMATIONS and PRESENTATIONS
5.A. 18-1797 Presentation of Proclamation Designating June 18th through June :24, 2018 as
Amateur.Radio Week
Recommended Action: Read and Presented.
Attachments: Proclamation
Commissioner Flescher read and presented the Proclamation to Eric Larabell,
President, Vero Beach Amateur Radio Club.
Read and Presented
Indian River County Florida Pagel
Board of County Commissioners Meeting Minutes - Final June 12, 2018
5.B. 18-1948
Presentation of Proclamation Designating the Week of June 24th -. 30th, 2018, as
Gay Pride Week
Recommended Action:
Read and Presented
Attachments:.
Proclamation
Commissioner Adamsread and presented the Proclamation to Stephanie Hocke,
Katie Gastley, and Shelley Adelle, Co -Founders of Amendment One Activists
(AIA).
Read and Presented
6. APPROVAL OF MINUTES
6.A.: 18-1937
Regular. Meeting of May 1, 2018
Recommended Action:
Approve
Attachments:
650120186CC
Approved
63. 18-1914
Regular Meeting of May 8, 2018
Recommended Action:
Approve
Attachments:
05082018BCC
Approved
6.0. 18-1939
Regular Meeting of May 1.5, 2018
Recommended Action:
Approve
Attachments:
05152018BCC
A motion was made by Commissioner Flescher, seconded by Commissioner Adams,
to appove the Regular Meeting Minutes of May 1,- 2018, May 8, 2018, and: May 15,
2018, as written. The motion carried by the following vote:
Aye:
4 - Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, and Commissioner
Flescher
Absent:
1 - Commissioner Zorc . .
7. _INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
Indian River County Florida
Page 2
Board of County Commissioners Meeting Minutes - Final June 12, 2018
7.A. 18-1911 Florida Public Service Commission Order No. PSC -2018 -0270 -TRF -EI approving
Duke Energy's revisions to specified rate. schedules; revised tariffs shall be effective
5/8/18; if no protest, a CO shall be issued, and docket shall be closed; protest due
6/20/18.
Recommended Action: Informational Only
No Action Taken or Required
73. 18-1806 Proclamation Honoring Thomas. Shaw on His Retirement From Indian River
County Board of County Commissioners Department of Public Works Road &
Bridge Division with Fifteen Years of:Service
Attachments: Proclamation
No Action Taken or Required
(Clerk's Note: Commissioner Zorc joined the meeting at 9:18 a. m)
8. CONSENT AGENDA
A motion was made by Commissioner Flescher, seconded. by Commissioner Adams,
:to approve the Consent Agenda as amended, pulling Item 8.E. for discussion. The
motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and. Commissioner Zorc .
.8.A. ...18-1925 Checks and Electronic Payments May 25, 20.1:8 to May 31, 2018
Recommended Action: Approve the list of checks and electronicpayments issued by the Comptroller's
office :for the time period of May 25, 2018 to May 31, 2018
Attachments: Finance Department Staff Report
Approved
8.B. 18-191.2 Right -of -Way Acquisition - 66th Avenue Widening Project Owner: Gary Rust &
Linda Rust - 6680 65th Street, Vero Beach, FL 32967
Recommended Action: Staff recommends the Board approve the. Purchase Agreement for the 0.03. acres of
property located at 6680 65th Street, Vero Beach, FL 32967, . and authorize the
Chairman to execute the purchase agreement on behalf of the Board.
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
Attachments:. Staff Report
Purchase Agreement
Temporary Construction Easement
Approved, staff's recommendation
8.C. 18-1923 Forerunner Technologies Inc. - Proposal for EOL Upgrade of County PBX Network
Systems
Recommended action: Staff recommends that the Board of.County Commissioners approve the Forerunner
Technologies Inc. proposal for upgrade of the County PBX systems to the
recommended and supported NEC SV-9xxx hardware / software level.
Attachments: Staff Report
NEC Bulletin
Forerunner Technologies Proposal
Approved staffs recommendation
B.D..: 18-1924 Award of Bid 2018057 - Annual Bid for Medical Supplies
RecommendedAction: Staff :recommends the _Board award bid 2018057 to Bound Tree - Medical,
Concordance Healthcare Solutions, LLC and Henry Schein. Staff also recommends
the Board authorize the Purchasing Division to :issue blanket purchase orders.to. the
recommended bidders, and authorize the Purchasing Manager to. renew this bid for
two (2) additional one (1) year periods subject to satisfactory performance, vendor.
acceptance, and thedetermination that renewal of this annual bid is in the best
interest of Indian: River County.
Attachments: Staff Report
Approved staffs recommendation
8.E. 18-1930 Tourist Development Council 2018/2019 Budget Recommendations
Recommended Action: Staff recommends that the Board of County Commissioners approve the funding .
amounts recommended by.the Tourist Development Council as shown in Table 2:
for a total allocation of $998,450 and authorize the County Attorney to prepare
standard grant agreements for all funding recipients.
Attachments: Staff Report
Vice Chairman Solari thanked the Tourist Development Council (TDC) for their.
successful efforts in promoting tourism in Indian River County.
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
A motion was made by Vice Chairman Solari, seconded by Commissioner Flescher,
to approve staffs recommendation. The motion carried by the following vote:
Aye: b 7. Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
8.F. 18-1932 Amendment No. 1 to Agreement for Professional Services with Bowman
Consulting Group, Ltd. for 58th Avenue Reclamation 57th Street to 85th Street
(IRC -1325)
Recommended Action: Staff recommends the Board of County Commissioners approve Amendment No.1
for. a lump sum fee of $45,608.00 and requests the Board of County Commissioners
... authorize the Chairmen to execute: Amendment No. 1 on their behalf.
Attachments: Staff Report
Amendment No. 1 with Bowman Consulting Group, Ltd.
Approved staffs recommendation
8.G. 18-1934 Approval of a Renewal Contracts for Basic Life, Voluntary Life, Voluntary Retiree
Life, Voluntary Long -Term Disability with Mutual of Omaha and Dental Insurance
with Ameritas
Recommended Action: Staff respectfully requests the Board of County Commissioners approve the
renewal agreement for basic life, voluntary life, voluntary retiree life, voluntary
long-term disability with Mutual of Omaha and the renewal agreement for dental..
insurance with Ameritas and authorize the Chairman of the Board to sign
acceptance of the renewal offers with two year rate guarantees through September
30, 2020.
Attachments: Staff Report
Mutual of Omaha Renewal
Approved staffs recommendation
8.H. 18-1935 First Amendment to the Treasure Coast HOME Program Consortium Inter -local
Agreement to Include Additional Jurisdictions.
Recommended Action: Staff recommends that the Board of County Commissioners approve the proposed
first amendment to the Treasure Coast HOME_ Program Consortium Inter -local
Agreement and direct the Chairman and County Attorney to sign the agreement.
Attachments: Staff Report
Revised HOME Agreement
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
Approved staffs recommendation
8.1.. 18-1043 Acceptance of Dedication of Lot 26, Block 15, Whispering Palms, Unit V
Recommended Action: Staff recommends that the Board of:County Commissioners authorize the
Recording Office to move forward to record the Grant Deed from Andrea Vassallo
with regard to the property identified as Lot 26, Block 15, Whispering.Palms, Unit
V; and authorize the Chairman of the Board of County Commissioners to execute
the County's acceptance on the subsequent quitclaim deed from Jeffrey R. Smith,
Clerk of Circuit Court and Comptroller to Indian.River County, a political
subdivision of the State of Florida for recordation in the public records.
Attachments: Staff Report
Grant Deed from Andrea Vassallo
Quitclaim Deed from Clerk of Circuit Court and Comptroller
Approved staffs recommendation
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARINGS IS ON
FILE IN THE OFFICE OF THE CLERK TO THE BOARD.
Harmony Reserve, LLC's Request to Rezone Approximately 2.18 Acres from
RS -3, Residential Single -Family (up to 3 units/acre) and RM -6 Residential
Single -Family (up to 6 unit/acre), to PD, Planned Development Residential, and
to Modify the Conceptual PD Plan Approval for the Project known as Harmony
Reserve PD [PD -18-04-02 / 97080101-81067] (Quasi -Judicial)
Recommended Action: Staff recommends that the Board of County Commissioners grant approval of
the PD rezoning request and the PD conceptual plan, subject to the conditions
that were attached to the original Harmony Reserve PD approval.
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
Attachments: _ Staff Report
Application
Location Map
Section 902.12
Conceptual PD Plan Existing and Proposed
Preliminary PD Plan Existing and Proposed
Aerial
5-10-.18 Draft PZC Minutes
Ordinance
Each. Commissioner, as requested by the Chairman, disclosed ex parte
communications, site visits, or independent investigations. They also affirmed
that they have an open mind and can base their decisions on the evidence
presented and the applicable law.
Chairman O'Bryan_ opened the Public Hearing.
The Deputy Clerk administered the Oath to all persons who wished to speak at
the hearing.
Community Development Director Stan Boling used a PowerPoint Presentation
to deliver the rezoning request for Harmony Reserve, LLC, noting.that the
location of the proposed additional 2.15 acres is south of 37th Street and just
west of 59th Avenue.
Vice Chairman Solari pointed out:that the agenda read 2.18 acres, and Director
Boling explained that the final legal description for the proposed parcel had just
been received, and it stated 2.15 acres.
Chuck Mechling, Developer, addressed the Board in support of the rezoning . .
request.
There being no other speaker, the Chairman closed the Public Hearing.
A motion was made by Commissioner Flescher, seconded by: Commissioner
Zorc, to: 1) approve staff's recommendation; and 2) adopt Ordinance 2018-013,
amending the zoning ordinance and the accompanying zoning map from RS -3;
Residential Single -Family (up to 3 units/acre) and RM -6; Residential Multi -Family
(up to 6 units/acre), to PD, Planned Development, for approximately 2.15 acres of
land generally located west of 59th Avenue on the south side of 37th Street and .
described herein and providing for an effective date. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner.
Flescher, and Commissioner Zorc
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
10.A.2. 18-1892 Vero 53 Landings, LLC's Request for Conceptual Site Plan and Special
Exception Use Approval for the CERTUS of Vero Beach Adult Congregate
Living Facility (ACLF) [SP -SE -17-08-15./ 2016070073 -79431]
(Quasi -Judicial)
Recommended Action: Based on the analysis provided in. staffs report; staff recommends that the BCC
grant special exception use approval for an adult congregate living facility
(ACLF) to be known as CERTUS of Vero Beach with the following conditions: .
1. No hard improvements (e.g. buildings, parking areas; etc.) shall be
constructed within the "no build" area as identified by the applicant and as
shown on the conceptual site plan. 2. During project construction, a qualified
professional archeologist shall be present to monitor all ground -disturbing
activities as recommended by the State Division of Historical Resources and
consistent with IRC Chapter 933 regulations.
Attachments: Staff Report
Application
Excerpt from April 26, 2018 PZC Minutes
Location Map
IRC Chapter 933 Regulations
Due Diligence Review from the State DHR
Aerial
Site Plan
Landscape Plan
Each Commissioner, as requested by the Chairman, disclosed ex parte
communications; site visits, or independent investigations. They also affirmed
that they have an open mind and can base their decisions on.the evidence
presented and the applicable law.
Chairman O'Bryan opened the Public Hearing.
The Deputy Clerk administered the Oath to all persons who wished to speak at
the hearing.
Community Development Director Stan Boling, with the aid of a PowerPoint.
Presentation, detailed the special exception process and the proposed location
along with the landscape plan of CERTUS of Vero Beach, a.64 -bed adult
congregate living facility (ACLF). Director Boling highlighted the "no -build"
area on the the site plan, as it is near the "Gifford Bones" archaeological site.
David Beyer, an employee of the developer, Vero 53 Landings, LLC, addressed
the Board in the absence of the company's owner.
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
Joseph Paladin, President, Black Swan Consulting, addressed the Board in
support of the project.
There being no additional speakers, the Chairman closed the Public Hearing.
A motion was made by Commissioner Flescher, seconded by Commissioner
Zorc, to approve staffs recommendation. The motion carried by the following_
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
10.A.3. 18-1942 CONTINUED FINAL PUBLIC HEARING: County Initiated Request to
Amend (Update) the Text of the: Sanitary Sewer. Sub -Element* for Septic to
Sewer Conversion and the Associated Text of the Future Land Use Element of
the County's Comprehensive Plan (Legislative)
Recommended Action: Based on the analysis, staff recommends that the Board of County
Commissioners re -open the public hearing, take and consider public comments,
and consistent with staff's and the Planning .and Zoning Commission's
recommendation approve the proposed Comprehensive Plan text amendment by
approving the ordinance and authorize the Community Development Director
to transmit the ordinance and any related materials to the state land planning
agency and interested parties.
Attachments: Staff Report
June 5, 2018 BCC Agenda Item
Comprehensive Plan Text Amendment Application
July 5, 2017 BCC Item -Septic to Sewer Conversion
Minutes from the February 8, 2018 PZC Meeting
Minutes from the March 20, 2018 BCC Meeting
Letters from DEO & Review Agencies
Adoption Ordinance
Community Development Director Stan Boling explained that the Final Public
Hearing was continued from June 5,2018 so that all five (5) Commissioners
could be present for the discussion. He used a PowerPoint Presentation to
review the proposed updates, which, upon approval, would amend the text of
the Sanitary,Sewer Sub -Element for Septic to Sewer Conversion and the
Associated Text of the Future Land Use Element of the County's
Comprehensive Plan. In addition, Director Boling's presentation highlighted
the five (5) concerns gathered from the initial Final Public Hearing on June 5,
2018.
1.) Requiring the replacement of older septic systems built at old standards with
new systems built to current standards. The proposed policy encourages, but.
does not require.
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
2.) Requiring the reporting of septic inspection and maintenance activities by
the private sector. The proposed policy encourages, but does not require.
3.) Requiring the connection to public sewer when available. The County:
currently follows the State requirement.
4.) Requiring the conversion of a much larger number of subdivisions from
septic to sewer than the proposed minimum of five (5) by 2028.
5.) Requiring sewer expansion/connection whenever water
expansions/connections are done, rather than allowing the current water -only
proj ects.
Chairman O'Bryan opened the Public Hearing.
The following speakers addressed the Board offering ideas, comments and
concerns regarding the best and most cost-effective way to ensure quality water
in the Lagoon, along with identifying the contributing factors that are causing
the water pollution.
Dr. Peter Fallon, 12930 N Highway AIA
Charlie Pope, 2305 46th Avenue
Carter Taylor, 2235 Silver Sands Court
Judy Orcutt, 4665 Pebble Bay South
Richard Baker, President, Pelican Island Audubon Society
Tim Glover, 9446 Fleming Grant Road, Micco
There being no further speakers, the Chairman closed the Public Hearing.
The Chairman called for a recess at 10:46 a.m., and reconvened the meeting at
11: 00 a.m., with all members present.
Discussion ensued amongst the Board, Director of Utility Services Vincent
Burke, -County Administrator Jason Brown, and Director Boling. The Board
agreed to adopt the, amendments to the text of the Sanitary Sewer Sub -Element
for Septic to Sewer Conversion and to the Associated Text of the Future Land
Use Element of the County's Comprehensive Plan, and to direct staff to
continue research, for future discussion, on the following topics: 1.) Requiring
the reporting of septic: inspection and maintenance activities.by the private
sector; 2.) Requiring the connection to public sewer when available; and 3.)
Requiring sewer expansion/connection whenever water expansions /connections
are done.
A motion was made by Vice Chairman Solari, seconded by Commissioner
Flescher, to: 1) adopt Ordinance 2018-014, amending the text of the Sanitary
Sewer Sub -Element and the Future Land Use Element of the County's
Comprehensive Plan; and providing codification, severability, and effective date;
and 2) direct staff to research and report back to a future meeting regarding the
following topics:.(1) Requiring the reporting of septic inspection. and:
maintenance activities by the private sector; (2) Requiring the connection to
public sewer when available; and (3) Requiring sewer expansion/connection
whenever water expansions/connections are done. The motion carried by the
following vote:
Aye: 5 -Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner.
Flescher, and Commissioner Zorc
Indian River County Florida Page 10
Board of County Commissioners Meeting Minutes - Final June 12, 2018
B: PUBLIC DISCUSSION ITEMS
C. PUBLIC NOTICE ITEMS
10.C.1. 18-1928 Notice of Scheduled Public Hearing for June 19, 2018: First public hearing -to
consider applying for a FFY 2017 Small Cities Community Development Block
Grant (CDBG) in one or more eligible. CDBG categories. (Administrative)
Recommended Action: The. referenced Notice of Scheduled Public Hearing is provided for the Board's
information. No action is needed at this time.
No Action Taken or Required
10-C:2. 18-1933 Notice of Scheduled Public Hearing for June 19,.2018: Henry: Collier. and
William Anderson's Request for Abandonment of a Portion of 4th Street SW
within the Waldo's Way Subdivision [ROWA-18-01-01 / 93090035-80435]
(Legislative)
Recommended Action: This notice of public hearing is provided for the Board's information. No action
is needed at this time.
No Action Taken orRequired
10.C.3. 18-1944 Notice of Scheduled Public Hearing for June 19, 2018: Amendment to Indian
River Code. Creating Chapter 318 Stormwater Discharge (Legislative)
Attachments: Staff Report
County Attorney Dylan Reingold announced the Public Hearings, scheduled for
June 19, 2018.
No Action Taken or.Required
11. COUNTY ADMINISTRATOR MATTERS
11.A. 18-1945 City of Sebastian Fire Marshal
RecommendedAction: Staff recommends the Board vote to_utilize the dispute resolution process under the
Florida Governmental Conflict Resolution Act and direct the County Attorney's
Office to draft a resolution to initiate the process.
Indian River County Florida_ Page 11.
Board of County Commissioners Meeting Minutes - Final June 12, 2018
Attachments: Staff Report
Sebastian Ordinance Fire Services Agenda Item
Adopted Ordinance 0-18-02 Fire Services 03 -14 -18 -
Chairman's Letter to City of Sebastian
City of Sebastian Response to Chairman's Letter
County Administrator Jason Brown .detailed the previous steps that have been taken
in reference to the City of Sebastian's attempt to establish an independent City Fire
Marshal Office, and offered options that would need the Board's approval to
proceed. He recommended that the Board vote to initiate the Governmental
Conflict Resolution Act, a conflict resolution process, which would allow him the
opportunity to meet with Sebastian's City Manager in an effort to mediate a
resolution with the City of Sebastian.
Following the comments voiced by the Board, all of whom were in favor of
resolving the matter, County Attorney Dylan Reingold detailed the process moving
forward, noting that the first step would be to draft a resolution to be brought back
to the Board for approval at a future meeting.
A motion was made by Commissioner Flescher, seconded by Vice Chairman Solari,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
12. DEPARTMENTAL MATTERS
A. Community Development
12.A.1. 18-1895 Consideration to Approve an.Agreement with RedevGroup, Inc. to Release a
Conservation Easement on Indian River Mall Lot 5 in Exchange for
Conveyance of Title to the County of Conservation Land at an Alternate Site
and Establishing Certain Special Development Restrictions
Recommended Action: Staff recommends that the.Board of County Commissioners approve the .
proposed Agreement with RedevGroup, Inc. to release the conservation
easement of Indian River Mall Lot 5 in exchange for RedevGroup's conveyance
of title to the County of alternate conservation land, subject to establishing
certain special Lot 5 development restrictions and other conditions more
particularly described in the proposed Agreement.
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
Attachments: Staff Report
Aerial Mapof Mall Lot 5
Resolution 94-93 (Development Order)
Mall Lot 5 Conservation Easement
Aerial Maps of Alternate. Sites
Environmental Comparison of Sites
Lot 5 Conceptual Development Plan
Proposed Agreement
(Clerk's Note: This item was heard prior to Item H.A. City of Sebastian Fire
Marshal, and is placed here for continility.)
Community Development Director Stan Boling, along with Environmental
Planning & Code Enforcement Chief Roland DeBlois, used a PowerPoint
Presentation to provide in-depth details of the proposed Exchange Agreement
with RedevGroup, Inc.; including the location of Indian River Mall Lot 5, the
conservation easement to be released in exchange for the conveyance of title of
either The Alice Siew Property or the The Kinner Property, noting that The
Kinner Property would include a payment of $291,819.0.0 to the County to be
used for conservation .land access improvements.
Chief DeBlois, in response. to Commissioner Zorc's question, explained that. the
County would prefer obtaining The Siew Property due to the public access of
the property.
Chairman O'Bryan explained that he had spoken with Ken Grudens, Executive
Director, Indian River Land Trust, who informed him that if The Kinner
Property was acquired, it could be deeded to the Land Trust for them to:
manage, leaving the additional $291,819.00 available for use on other projects.
The following speakers addressed the Board:
Bruce Barkett, Attorney, representing RedevGroup, Inc.
Joseph Cataldo, President, RedevGroup, Inc.
Bob Johnson, Coral Wind Subdivision
A motion was made by Commissioner Flescher, seconded by Commissioner
Zorc, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5 - Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
B. Emmency Services
C. General Services
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Management and Budget
12. E.1. 18-1936 Government Finance Officers Association awarding Indian: River County
GFOA's Distinguished Budget Presentation Award for the 2017-18 Budget
Recommended Action: No Action is Required
Attachments: Staff Report
Letter from GFOA dated May 3, 2018
GFOA Certificate of Recognition for 20172018
Management and Budget Director Michael Smykowski announced that Indian
River County, Florida, was awarded the Distinguished Budget Presentation
Award for the Fiscal Year 2017-2018 from the Government Finance Officers
Association (GFOA). He also confirmed. receiving the Certificate of
Recognition for Budget Preparation, being the 27th consecutive year that the
Office of Management and Budget had received this award. He recognized his
staff of Ruth Bommarito, Kristin Daniels, and Carol Bergeron, and thanked .
them for their efforts.
The Board expressed appreciation for the great: work demonstrated by the
Office of Management and Budget.
No Action Taken or Required
F. Public Works
12.F.1. 18=1887 Unmaintained County Roadway Analysis.
Recommended Action: Staff recommends Option #3: Continue existing roadway maintenance as
currently funded by the Transportation Fund: add new maintainable unpaved
roadway segments by extending the petition paving/milling process to unpaved
roadways with construction costs funded by assessment of 75% of the cost to
the benefited property owners and 25% contributed from the Transportation
fund. After construction is completed, the maintenance is to be funded by the
Transportation Fund.
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
Attachments: Staff Report
Study Area Maps
Cross-section Exhibits 2004 Study
Public Works Director Rich Szpyrka used a PowerPoint Presentation to deliver
the detailed research results, as directed by the Board on October 3; 2017, to
possibly establish a policy for maintaining the currently unmaintained roadways
within the: County. .He also explained the need for an additional grader, which
would be used to service the Vero Lake Estates/Fellsmere area, to decrease the
current grading cycle time.
Detailed discussion ensued. amongst the Board, with Chairman O'Bryan and
Commissioner Adams speaking for the residents in their districts who are in
need of stabilizing _material and occasional grading. Director Szpyrka
reminded the Board of the guidelines he is required to follow, along with
explaining that he would need to speak with representatives from: the St. Johns
River Water Management District and the U.S.- Army Corps of Engineers before
moving forward with any changes.
The following speakers addressed the Board:
Mike Grimm, 85th Street, Fellsmere
Joel Tyson, 22 Mulberry Street, Fellsmere
In addition to agreeing that the item should be tabled until Director Szpyrka
could speak: with representatives from the St. Johns River Water Management
District and the U.S. Army Corps of Engineers, it was the Board's consensus
that'an additional grader and staff along with an increase for additional
stabilizing material, be discussed for consideration by Director Szpyrka and
County Administrator Jason Brown and possibly included in the upcoming
Budget cycle..
A motion was made by Vice Chairman Solari, seconded by Chairman O'Bryan, to
table the item to allow staff to speak with the St Johns'River Water Management
District and the U.S. Army Corps_of Engineers. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
G Utilities Services
13. COUNTY ATTORNEY MATTERS
1.3.A. 18-1926 Amendment 1 to Oyster Reef Project Grant
Recommended Action: Staff recommends that the Board of County Commissioners: 1. Approve
Amendment No. 1 to FDEP Grant Agreement No. S0839 and authorize the
Chairman to sign on behalf of the County. Following Board approval, the County
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Board of County Commissioners Meeting Minutes - Final June 12, 2018
will transmit the partially executed Amendment No. 1 to the State for final
signatures. Upon receipt of the fully executed original from the State, staff will
transmit to the Clerk to the . Board of County .Commission for recording. 2.
Approve a budget amendment in .the amount of $50,000 to cover the project
construction costs prior to State reimbursement.
Attachments: Staff Report
S0839 Amendment 1 and attachments
Grant Form FDEP Grant No. S0839 Change Order No 1 6-12-18
(Clerk's Note: This item was heard prior to Item 12.F.1. Unmaintained County
Roadway Analysis,. and is placed here for continuity)
Assistant County Attorney Kate Cotner provided background regarding the Oyster.
Reef Project Grant, where funding was appropriated in 2015 for construction of an
Oyster bed project in the vicinity of the 45th Street drainage ditch. She explained
the reasoning for Amendment No..l, a project location change to. Foot Island, and
confirmed that it meets the intent of the Florida Department of Environmental
Protection (FDEP) grant S0839.
The Board wasappreciative of Attorney Cotner and Coastal Engineer James Gray
in their efforts of finding an alternative location for oyster recruitment.
A motion was made by Vice; Chairman_ Solari, seconded by Commissioner Flescher,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 5 - Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
14. COMMISSIONERS MATTERS
A. Commissioner Peter D. O'Bryan, Chairman
B. Commissioner Bob Solari, Vice Chairman
C. Commissioner Susan Adams
D. Commissioner Joseph E. Flescher
E. Commissioner Tim Zorc
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
Indian River County Florida Page 16
Board of County Commissioners Meeting Minutes - Final June 12, 2018
The Board reconvened as the Board of Commissioners of the Emergency
Services District. The minutes will be -approved at an upcoming Emergency.
Services District :meeting.
15.A.1. 18-1763
Approval of Minutes Meeting of March 20, 2018
Recommended Action:
Approve
Attachments:
03202018ESD
Approved
15.A.2. 18-1766
Approval of Minutes. Meeting of April 3, 2018
Recommended Action:
Approve
Attachments:
04032018ESD
A motion was made by Vice Chairman Solari, seconded by Commissioner .
Flescher,to approve.the Meeting Minutes of March 20, 2018 and April 3, 2018, as
written. The motion carried by the following vote: .
Aye:
5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
.1.5.A.3..18-1645 _ _
Authorization for Final Payment to Barth Construction, Inc. for the
Construction of Fire -Rescue Station 14 (6780 26th Street)
Recommended Action:
Staffrecomimnds.the Board approve final payment in the amount of
$30,362.77
Attachments:
Staff Report
Letter from C.M. Crawford Dated May 16, 2018
AIA Document G701
AIA Document G702
AIA Document G703
AIA Document G706
AIA Document G706A .
-
AIA Document G707
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller, answered
Commissioner Zorc's questions regarding the submission of individual invoices
for billing purposes, and agreed to request any invoices and corresponding
backup data from Barth Construction, Inc. for the Board's review.
Indian River County Florida
Page 17
Board of County Commissioners Meeting Minutes - Final June 12, 2018
County Attorney Dylan Reingold relayed the verbiage of the construction
agreement with Barth Construction, Inca for Fire -Rescue Station #14, 6780 26th
Street, noting that their books can be requested for review, for a period of up to
three (3) years after termination of the agreement.
County. Administrator Jason Brown verified that an independent architect, .
unrelated to the one used for the design build, had reviewed all of the billing
invoices from Barth Construction, Inc.,- including the one for final payment.
A motion was made by Commipsioner Flescher, seconded by Commissioner
Adams, to approve staffs recommendation: The motion carried by the following
Vote:
Aye: 5 Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
B. Solid Waste Disposal District
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at
1:22 p.m
Indian River County Florida Page 18
Board of County Commissioners Meeting Minutes - Final
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
By:
De - Clerk -'2177
BCC/RDZ/2018 Minutes
Peter D. O'Bryan, Chairman
Approved:AiicPi-,t 14., 2018
June 12, 2018
Indian River County Florida Page 19