HomeMy WebLinkAbout07/10/2018 (2)r
Indian River County Florida
Indian River County Administration Complex
180127th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Meeting Minutes - Final
Tuesday, July 10, 2018
9:00 AM
Commission Chambers
Board of County Commissioners
Peter D. O'Bryan, Chairman, District 4
Bob Solari, Vice Chairman, District 5
Susan Adams, District 1
Joseph E. Flescher, District 2
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Rhonda D. Zirkle, Deputy Clerk
Board'of County Commissioners Meeting Minutes - Final July 10, 2018
1. CALL TO ORDER
2. .ROLLCALL
Present: 5- Chairman Peter O'Bryan
Vice Chairman Bob Solari.
Commissioner Susan Adams
Commissioner Joseph Flescher
Commissioner Tim Zorc
2.A.. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2.B. INVOCATION
Reverend Dan Holloway, Unity Spiritual Center of Vero Beach
3. PLEDGE OF ALLEGIANCE
Joseph E. Flescher, County Commissioner
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
A motion was made by Commissioner Flescher, seconded by Commissioner Adams,
to approve the Agenda as presented. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
5. PROCLAMATIONS and PRESENTATIONS
6. APPROVAL OF MINUTES
6.A. 1'8-2012 Regular Meeting of May 22, 2018
Recommended Action: Approve
Attachments: 05222018BCC
A motion was made by Commissioner Adams, seconded by Commissioner Zorc, to
approve the Regular Meeting Minutes of May 22, 2018, as written. The motion
carried by the following vote:
Aye:. 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner.
Flescher, and Commissioner Zorc
7 INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
8. CONSENT AGENDA
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
A motion was made by Commissioner Flescher, seconded by Commissioner Adams,
to approve the Consent Agenda as amended; pulling Item 8.E. for discussion. The
motion carried by the following vote:
Aye::: 5 - Chairman O'Bryan, Vice Chairman, Solari, Commissioner, Adams, Commissioner
Flescher, and Commissioner Zorc
8.A. 18-2008 Checks and Electronic Payments June 22, 2018 to June 28, 2018
Recommended action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of June 22, 2018 to June 28, 2018
Attachments: Finance Department Staff Report
Approved
8.B. 18-2018 Award of Bid 2018060 - Annual Bid for Utilities Concrete Restoration
Recommended Action: Staff recommends the Board award bid 2018060 to .Professional Services Group, LLC.
Staff also recommends the Board authorize the Purchasing Division to issue blanket
purchase orders to the awarded bidder, and authorize the Purchasing Manager to renew this
bid for two.(2) additional one (1) year periods subject to satisfactory performance, vendor
acceptance, and the determination that renewal of this annual bid is in the best interest of
Indian River County.
Attachments: Staff Report .
Approved staffs recommendation
8.C. 18-201.1 Resolutions Delegating the Authority to the County Administrator or his Designee
to Call Letters of Credit and to Act on Behalf of Indian River County during the
time frames of July 18, 2018, through and including August 13, 2018; and August
15, 2018, through and including September 10, 2018
Recommended Action: Authorize the Chairman to sign the two Resolutions as presented, delegating the
authority to call Letters of Credit and delegating full signing authority during the
periods commencing July 18, 2018, through and including August 13,'2018; and
August 15, 2018, through and including September 10, 2018,.respectively.
Attachments: Staff Report
Resolution (July 18. 2018 to August 13, 2018)
Resolution (August 15. 2018 to September 10, 2018)
Approved: 1) staffs recommendation; 2) Resolution 2018-060, delegating authority to
the County Administrator or his designee, to execute resolutions calling letters of
credit as necessary during the period commencing July 18, 2018; through and
including August 13, 2018, and.further delegating to the County Administrator or his
designee, the authority to execute all documents necessary to the proper functioning
of the County during the period commencing July 18, 2018, through and including
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
August 13, 2018; and 3) Resolution 2018-061, delegating authority to the County
Administrator or his designee, to. execute resolutions calling letters of credit as
necessary during the period -commencing August 15, 2018, through and including.
September 10, 2018, and further delegating to the County Administrator or his
designee, the authority to execute all documents necessary to the proper functioning
of the _County during the period commencing August 15,,2018, through and including
September 10,2018.
8.D. 18-2015
West Wabasso Phase II Septic to Sewer Approval of Cost Share Funding Agreement
Recommended Action:
Staff recommends approval of the Cost=Share agreement and requests the Board of
County Commissioners to authorize the Chairman toy execute the same on their
behalf. Please note that if, during the procurement process, bids are much higher
than the engineer's opinion of probable cost, the County has the option to close the
agreement early without addressing any construction. The early closeout of the
agreement would be brought as a new item to the board at that time.
Attachments:
Staff Report .
FY 2018-2019 Cost Share Agreement for West Wabasso Phase I Septic
to Sewer
Approved staffs recommendation
8.E. 18-2017
Request from Costello Brothers Marine Construction for payments to be sent to
Great Horn Financial for Main Relief Canal Conveyor System Replacement
Recommended Action:
Staff recommends that the Board approve the Irrevocable Directive of Draw
Proceeds between Costello, Great Horn and the County and authorize the Chairman
to execute the Directive on behalf of the Board. Staff further recommends that the
Board direct the Finance Office to make payments via wire or ACH on the contract
between the. County and Costello for replacement of the PC Main Screening
System to Great Horn Financial Services, LLC with the endorsement on the
payment as indicated in the Irrevocable Directive of Draw Proceeds.
Attachments:
Staff Report
Irrevocable Directive of Draw Proceeds
Certificate of Insurance
Deputy County Attorney William DeBraal detailed the unusual payment process,
explaining that payments made under the contract will be wired to Great Horn
Financial, who will then disburse 100% of the proceeds to Costello Brothers.
Marine Construction, Inc.
Clerk of the Circuit Court and Comptroller Jeffrey R. Smith confirmed that a wire
transfer was the recommended form of payment for this transaction.
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
A motion was made by Vice Chairman Solari, seconded by Chairman O'Bryan, to
approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
PROOF OF PUBLICATION. OF ADVERTISEMENT FOR HEARINGS IS ON
FILE IN THE OFFICE OF THE CLERK TO THE BOARD.
10.A.1. 18-2009 Request for Authorization for the Community Development Director to Make
Application for a Community Development Block Grant in the Housing
Rehabilitation Category and Request to Approve the Indian River County
Community Development Block Grant (CDBG) Housing Assistance Plan
(HAP) for Housing Rehabilitation and Replacement (Administrative)
Recommended Action: Staff recommends that the Board of County Commissioners: 1. Open the
public hearing and obtain public input on the application. 2. Approve the
proposed application and resolution authorizing the Chairman, or the
Community Development Director:in the Chairman's absence, to execute all
necessary certifications for the CDBG application. 3. Authorize the
Community Development Director, or in his absence a designee of the
Community Development Director, to make minor corrections to, execute, and
submit the application to the Florida. Department of Economic Opportunity for
their consideration. 4. Authorize the Community Development Director, or in
his absence a designee of the Community Development Director, to submit any
additional information and sign subsequent forms as needed for the DEO, grant
application, agreement, or related state or federal request..5.. Commit to spend,
as local leverage for the CDBG $50,000 in County SHIP funding on CDBG
eligible activities identified in the CDBG application in the time period required
by the CDBG program. 6. Approve the proposed CDBG Housing Assistance
Plan for Indian River County FFY 2018 - 2022,. authorize the Community
Development Director to make any needed minor modifications, and authorize
the Chairman to sign the plan.
Attachments: Staff Report
Unapproved 6-8-18 CATF meetina minutes
Proposed Housing Rehabilitation CDBG application
CDBG Housing Assistance Plan
CDBG Application Authorization Resolution
Budget Office Grant Form
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
Community Development Director Stan Boling used a PowerPoint Presentation
to provide the project cycle regarding the Indian River County 2017
Community Development Block Grant for Housing Rehabilitation:
(CDBG-HR), noting that this was the second of the required Public Hearings.
Corbett Alday, Vice President, Guardian Community Resource Management,
Inc., assisted with the Presentation, explaining the Housing Assistance Plan
(HAP) along with the CDBG-HR Benefit and Scoring, Scope of Work,
Proposed Budget, and the Project Timeline.
Chairman O'Bryan opened the Public Hearing.
The following speakers addressed the Board in support of the project:
Joe Idlette, 4570 57th Avenue
Freddie Woolfork, 4590 57th Avenue
Richard Baker, Pelican Island Audubon Society, who suggested adding green
landscape to help enhance the application.
There being no additional speakers, the Chairman closed the Public Hearing.
A motion was made by Commissioner Flescher, seconded by_Commissioner
Adams; to approve: 1) staffs recommendation; and 2) Resolution 2018-062,
authorizing the Community Development Director, or in his absence, a designee
of the Community Development Director to make application to the Florida
Department of Economic Opportunity (DEO) for a Housing Rehabilitation Small
Cities Community Development Block Grant (CDBG) for Federal Fiscal Year (FFY)
2017 and authorize the use. of Local State Housing Initiatives Partnership (SHIP)
funds as.CDBG leverage, providing an effective date,.and for other related
purposes. The motion carried by the following vote:
Aye: 5_- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner.
Flescher, and Commissioner Zorc
B. PUBLIC DISCUSSION ITEMS
C. PUBLIC NOTICE ITEMS
10.C.1. 18-2010 Public Notice of Public Hearing Scheduled for July 17, 2018 to Consider an
Ordinance Authorizing a Temporary Moratorium for 180 Days or Until a
Comprehensive Review, of the Impact on the County's. Ecosystem is Completed
With Regard to Land Application Activities of Class.B Biosolids (Legislative),
Attachments: Staff Report
County Attorney Dylan Reingold announced the Public Hearing, scheduled for
July 17, 2018.
No Action Taken or Required
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
12.A.1. 18-1989 Board Consideration of St. Christopher's Harbor Homeowner's Association, Inc.'s
Overdue Cost -Share Payment for the Head Island Channel Restoration Project
Recommended Action: Staff recommends that the Board reject the SCHHA's offer of $30,000 as full
payment and direct staff to initiate legal action against the SCHHA for default
in not paying the full $45,884.71 indicated in the Agreement.
Attachments: Staff Report
Aerial Map of Head Island
Agreement for Dredqinq and Improvement
Staff and SCHHA Correspondence
Head Island Sounding Data January 2018
Environmental Planning & .Code Enforcement Chief Roland De Blois used a
PowerPoint Presentation to clarify the location of Head Island, and to provide
the in-depth details of the Head Island Channel Restoration Project ("the
Project") and the Agreement for Dredging and Improvements of Green Salt
Marsh Conservation Area, a.k.a. Head Island, ("the Agreement). He delivered
alternatives for handling the overdue cost -share payment of $45,884.71 owed to
the County by St. Christopher's Harbor Homeowner's Association, Inc.
(SCHHA).
Community Development Director Stan Boling, with additional input added by
Mr. De Blois, responded to Vice Chairman Solari's comments regarding the
County's contribution of time and money spent on the Project, and confirmed
that the County had fulfilled their part of the Agreement, and that the SCHHA
cost -share payment was due in March 2017.
The following individuals addressed the Board to clarify the position of
SCHHA regarding the final payment:
Anna Garramone, 2136 Harbor Lane, Vice -President of the St. Christopher's
Harbor Homeowner's Association
Ralph Sheppard, 2096 Harbor Lane, President of the St. Christopher's Harbor
Homeowner's Association
County Administrator Jason Brown detailed the guidelines of the permits,
obtained by SCHHA from the Florida Department of Environmental Protection
(FDEP) and Army Corps of Engineers (ACOE) prior to the County's
involvement. in the Project, with members of the Board agreeing that the
County performed the work allowed for within the permitting guidelines.
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
However, due to the expense of legal fees when filing a lawsuit, Vice Chairman
Solari, Commissioners Adams and Commissioner Zorc were in favor of
Alternative No. _ 1, accepting SCHHA's offer of $30,000 as full payment.
Chairman O'Bryan and Commissioner Flescher favored Alternative No. 3, as it
was detailed in the staff report.
A motion was made by Commissioner Adams, seconded by Vice Chairman Solari,
to approve Alternative No. 1, accepting St. Christopher Harbor Homeowners
Association's offer to receive $30,000 as full payment under the Agreement for
Dredging and Improvement of Green Salt Marsh Conservation Area (AKA Heade
Island). The motion carried by the following vote:
Aye: 3- Vice Chairman Solari, Commissioner Adams, and Commissioner Zorc
Nay: 2 - Chairman O'Bryan, and Commissioner Flescher
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation .
D. Human Resources
E. Office of Management and Budget
F. Public Works
The Chairman called for a recess at 10:35 a.m., and reconvened the meeting at
10:45 a.m.,:with all members present.
12.F.1. 18-1998 TrafficJet Print System and Software: Board Approval to Waive the
Requirement for Bids:to Purchase the TrafficJet Print System and Software
Recommended Action: Staff recommends the Board of County Commissioners waive the requirement
for bids for the Avery Dennison Corporation TrafficJet Print System, Software
and any parts or service needed at a later date. Staff also recommends the Board
authorize the Purchasing Division to issue Purchase Orders for the TrafficJet
Print System, associated equipment and software, as needed.
Attachments: Staff Report
Avery Dennison Letter & Quote
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
Public -Works Director Rich Szpyrka explained the need for replacing the
outdated current sign fabricating system and hardware, noting that the Avery
Dennison TrafficJet 1638 Print System and Software were both efficient and
effective, which would be a cost savings of staff time and materials.
Chairman O'Bryan and Commissioner Flescher spoke in support of,the
purchase.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5:- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
12.F.2. 18-2019 John's Island Request for Temporary Easement for Reclaimed Water Line
Recommended Action: Staff recommends that the Board of County Commissioners approve the
temporary construction easement and authorize_ the Chairman to execute said:
easement on behalf of the County upon review and approval of the easement by
the County Attorney as to form and legal sufficiency.
Attachments: Staff Report
Easement Agreement
Easement Sketch and Descriptions .
Public Works Director Rich Szpyrka provided an update regarding a request for
temporary construction easements from John's Island Water Management, Inc.
(JIVVW in order to obtain permits for construction of a reclaimed water
transmission line to deliver reclaimed water from the County facility, located on
77th Street, to JIWM, at JIWM's expense. He explained that the Florida.
Department of Environmental Protection (FDEP) requires that the temporary
construction easements remain in effect through the.length of the permit.
Director Szpyrka responded to Vice Chairman Solari's inquiry regarding. the
pipeline installation under the Lagoon, indicating that today's technology has
made the pipeline installation process low-risk..
The following individuals addressed the Board, offering comments, concerns
and alternate options:
Anne Dunn, 210 Shores Drive
Kristine Davis, 170 Island Sanctuary
Thomas Ether, 200 Shores Drive
David Knight, Knight, McQuire and Associates, Inc., representing JIWM
Larry Wapnick, 101 Island Sanctuary
Dr. Richard Baker
Sue Ether, 200 Shores Drive
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Board of County Commissioners Meeting Minutes - Final July 10, 2018
County Administrator Jason Brown responded to Ms. Ether's questions,
commenting that staff had contacted an engineer to research alternate pipeline
path options, and noted that this was a construction project brought forward by
JIWM.
Vice Chairman Solari clarified that the motion before the Board was to approve
temporary construction easements.
A motion was made by Vice Chairman Solari, seconded by Commissioner
Flescher, to approve staff's recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
G Utilities Services
12.G.1. 18-2004 Blue Cypress Lake Testing Update
Recommended Action: Staff recommends that we continue to observe the monitoring programs in
place from the Florida Department of Environmental Protection and the St
Johns River Water Management District and inquire about them adding..
anthropogenic marker tests to their routine sampling should the data point to an
increased nutrient loading in the area.
Attachments: Staff Report
Blue Cypress Lake STORET Monitoring Sites
Water -CAT Active Monitoring Location Map
Florida Algal Bloom Sample Collection View Map and Results
Various Sampling Location Results
(Clerk's Note: Commissioner Adams departed the meeting at 11:33 a.m.)
Director of Utility Services Vincent Burke, with the assistance of
Environmental Compliance Specialist Eric Charest, provided a PowerPoint
Presentation to describe the Blue Cypress Lake Sampling and Monitoring
Station data, pointing out the location of the collection/monitoring sites and the
extensive water study results, dating back to 1979.
Discussion ensued with Chairman O'Bryan questioning Mr. Charest with regard
to rainfall monitors in the area, indicating that there may be a correlation
between heavy rainfall periods, biosolids, and sudden spikes in nutrients. The
Chairman was appreciative of the work done by Mr. Charest, noting that
continued monitoring would be taking place.
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Board of County Commissioners Meeting Minutes - Final 'July 10, 2018
Dr. Richard Baker addressed the Board to suggest that staff have conversations
with the Governor to request that Indian River County be added to the recently
declared state of emergency regarding Lake Okeechobee Discharge/ Blue Algae
Blooms.
No Action Taken or Required
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A.- Commissioner Peter D. O'Bryan, Chairman
B. Commissioner Bob Solari, Vice Chairman
C. Commissioner Susan Adams
D. Commissioner Joseph E. Flescher
E. Commissioner Tim Zorc
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
C. Environmental Control Board
16. ADJOURNMENT
There being no further business; Chairman O'Bryan declared the meeting adjourned
at 11:57 a.m.
Indian River County Florida_ Page 10
Board of County Commissioners Meeting Minutes — Final
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
By:
D puty Cler
BCC/RDZ/2018 Minutes
PA, `
Peter D. O'Bryan, Chairman
Approved: August 14, 2018
July 10, 2018
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