HomeMy WebLinkAbout2018-138ARENEWAL TO INDEPENDENT AUDITING SERVICES AGREEMENT
THIS RENEWAL TO INDEPENDENT AUDITING SERVICES AGREEMENT
("Renewal") is entered into as of the 14 day of August , 2018 by and between Indian
River County, a political subdivision of the State of Florida, by and through its Board of County
Commissioners, whose address is 180127t` Street, Vero Beach, Florida, ("County"), and Rehmarm
Robson LLC, a Michigan limited.liability company,:having a principal.place of business at 5070
N. Highway AlA, Suite 250, Vero Beach, FL 32963("Auditor")
RECITALS
WHEREAS, on June 23; 2015, County and Auditor. entered into an Independent Auditing
Services _Agreement ("Agreement") for Auditor to perform certain services as outlined in the
Agreement; and
WHEREAS, the Agreement was for an initial three year term with an optional two-year
renewal; and
WHEREAS, both County:and Auditor desire to renew the Agreement forthe optional two
years;
NOW THEREFORE, in consideration of the mutual undertakings herein and other good and
valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties
agree, as.follows:
1. Recitals. The above recitals are true and correct and are incorporated herein.
2: Renewal of Agreement. The Agreement is hereby renewed for two years and shall
terminate on June 22, 2020, unless otherwise terminated as set forth in the Agreement.
3. All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the County and Auditor have executed this instrument this 14 day of
Ai icp ice, 2018.
INDIAN RIVER COUNTY, FLORIDA „..„
. �•, �ti�M1SSIO�JFgs,••y.
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By: =a:
Peter D. O'Bryan, Chairffian
Board of County Commissioners ��c:, x r�i
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•,•yq,v R IVER �0 •..
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INDEPENDENT AUDITING SERVICES AGREEMENT
This, Independent Auditing Services Agreement ("Agreement") is entered into this 23rd
day of June, 2015, by and between. Indian River County, a political subdivision of the State of
Florida, 1801 27th 'Street, Vero Beach, FL 32960 ('.County") and Rehmann Robson, LLC; a.
Michigan limited liability company, having a principal place of business at 5070 N. Highway -
AIA, Suite 250, Vero Beach, .FL 32963 ("Auditor").
BACKGROUND RECITALS
A. Pursuant to Florida Statutes section: 218.391., as amended by Chapter 2005=32,
effective July 1,- 2005, the 'County issued a Request for Proposals for independent
auditing services.
B. Pursuant to applicable Florida law and the Request for Proposals, :the County's duly-
.constituted Auditor Selection Committee received proposals: and ranked the firms that
responded to. the Request for Proposals based on the evaluative criteria set forth in
the Request for Proposals.
C. The Auditor was the highest ranked respondent to the Request for Proposals and on
April 21, 2015, the County approved the Auditor Selection Committee recommendation
to appoint Auditor.to.provide the independent auditing services set forth in:the Request
for Proposals and this Agreement.
D. Auditor is willing and able to perform the services as set forth in this Agreement on the
terms.and conditions set forth below.
E. The: County and the Auditor wish to enter into this Agreement for the independent
auditing services as set forth below.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby: acknowledged; and intending to be legally bound hereby, the parties
hereby agree as follows:
1. DESCRIPTION OF COUNTY RECORDS TO BE AUDITED. The records of the
County that will.be audited by Auditor, pursuant to this Agreement, are as set forth .in Exhibit
"A" :attached:hereto and incorporated herein by this reference in its entirety.
2. SCOPE OF INDEPENDENT AUDITING SERVICES. The scope of independent audit
services provided under this Agreement shall be in accordance with the provisions of Florida
Statutes and the Rules .of the .Auditor General, :as may be amended from time to time, and
more specifically: set forth : in Exhibit 'B" attached hereto and incorporated herein by this
reference in its .entirety ("Services"). The Services are to be performed 'in accordance_ with
generally accepted auditing standards in addition to the following:- 1) Section :11.45; Florida
Statutes; 2) Regulations of the Florida Department of Financial Services; 3) Rules of the
Auditor General (Chapter 10.550, Local Government Entity Audits); 4) Standards for Audit of
Governmental Organizations, Programs, Activities, and Functions, published by the
Comptroller General of the United States; 5) .U.S. Office of Management and Budget, .Circular.
No. A-133, Audits of States; Local Governments, and Non -Profit Organizations; and 6) any
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A TRUE COPY
CERTIFICATION ON LAST PAGE
J.R. SMITH, CLERK
other applicable federal, state and local laws or regulations. Auditor agrees that each audit
prepared under this Agreement shall conform to the requirements set forth herein. The
County is progressive in its attitude toward new accounting standards, and early
implementation is practiced when recommended.
3. AUDIT RESPONSIBILITIES.
3.1. The "Audit Approach and Work Plan," consisting of pages 17 through 22 of the Auditor's
Proposal for Independent Auditing Services, and the "Detailed Audit Approach" consisting of
10 pages in the Appendix section of same proposal, all set forth in Exhibit "C" attached hereto
and incorporated herein by this reference in their entirety, set forth the framework under
which the Services will be performed under this Agreement.
3.2. The County has received the Government Finance Officers Association's Certificate of
Achievement for Excellence in Financial Reporting for the 1983 through 2013 Comprehensive
Annual Financial Reports ("CAFR"). The CAFR for each of the fiscal years covered by this
Agreement will be submitted for consideration for such Certificate. Auditor shall provide
technical assistance to help the County meet the requirements to attain such Certificate.
3.3. Auditor acknowledges and agrees that it possesses the ability to store all working
papers and reports at the Auditor's expense for a minimum of five years, unless Auditor is
notified by the County to extend the retention period. The Auditor will be required to make
working papers available, upon request, to the following parties or their designees: the
County; U.S. Department of Housing and Urban Development; General Accounting Office;
parties to an audit quality review process; and auditors of -entities of which the County is a
recipient of grant funds. In addition, Auditor shall respond to the reasonable inquiries of
successor auditors and allow successor auditors to review working papers.
3.4. Auditor agrees to comply with all applicable Federal, State, and local laws and
regulations applicable to the furnishing of the Services set forth in this Agreement, and any
provisions required thereby to be included herein shall be deemed to be incorporated herein
by reference.
4. ADDITIONAL SERVICES. It is the intent of the County that future additional audit
requirements, imposed on the County by applicable national and state agencies, shall be
provided by the Auditor under this Agreement and included in the negotiated compensation in
this Agreement. The Auditor acknowledges and agrees that any future additional audit
requirements, imposed on the County by applicable national and state agencies, are included
within the negotiated compensation set forth in this Agreement.
5. AUDITOR AUDIT TEAM. The Auditor shall assign members of its staff, as identified in
the "Your Engagement Team" section consisting of pages 5 through and including 6 of the
Auditor's Proposal for Independent Auditing Services, attached hereto as Exhibit "C" and
incorporated herein by this reference in its entirety ("Auditor Audit Team"). The Auditor
agrees that the County shall have the right to approve the Auditors Audit Team, and that the
Auditor shall not change any manager of its Auditors Audit Team without prior written notice
to the County. Furthermore, if any manager of the Auditor's Audit Team is removed from
providing Services under this Agreement, or employment is otherwise terminated or curtailed
by the Auditor, or if any manager of the Auditor's Audit Team terminates employment with
N
A TRUE COPY
CERTIFICATION ON LAST PAGE
J.R. SMITH, CLERK
RENEWAL TO INDEPENDENT AUDITING SERVICES AGREEMENT
THIS RENEWAL TO INDEPENDENT AUDITING SERVICES AGREEMENT
("Renewal") is entered into as of the 14 day of A.uclust I , 2018 by and between Indian
River County, a political subdivision of the State of Floridaby and through its Board of County
Commissioners, whose address is 180127' Street, Vero Beach, Florida, ("County"), and Rehmann
Robson LLC, a Michigan limited liability company, having a principal place of business at 5070
N. Highway AIA, Suite 250, Vero Beach, FL 32963 ("Auditor")
RECITALS
WHEREAS, on June 23, 2015, County and Auditor entered into an Independent Auditing
Services Agreement ("Agreement") for Auditor to perform certain services as outlined in the
Agreement; and
WHEREAS, the Agreement was for an initial three year term with an optional two-year
renewal; and
WHEREAS, both County and Auditor desire to renew the Agreement for the optional two
years;
NOW THEREFORE, in consideration of the mutual undertakings herein and other good and
valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties
agree, as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein.
2. Renewal of Aureemen . The Agreement is hereby renewed for two years and shall
terminate on June 22, 2020, unless otherwise terminated as set forth in the Agreement.
3. All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the County and Auditor have executed this instrument this 14day of
August--, 2018.
olv
INDIAN RIVER COUNTY, FLORIDA .
........
By:
:C01:
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:cc:
Peter D. O'Bryan, Chaim
Board of County Commissioners4 pi...
Page I of 2
9) All accounting records are maintained on a GAAP basis.
10) Budgets are integrated with the accounting records.
A TRUE COPY
CERTIFICATION ON LAST PAGE
J.R. SMITH, CLERK
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other applicable federal, :state and local laws or regulations. Auditor agrees that each audit
prepared under this Agreement. -shall conform to .the requirements set forth herein. The .
County is progressive in its attitude toward new accounting standards, and early
implementation is practiced when recommended.
3. AUDIT RESPONSIBILITIES.
3.1. The 'Audit Approach and Work Plan," consisting of pages 17 through 22 of the Auditor's
Proposal for.Independent Auditing Services, and the "Detailed Audit Approach" consisting of .
10 pages in the Appendix section of same proposal, all set forth in Exhibit "C" attached hereto
and incorporated herein by this reference. in their entirety, set forth. the framework under
which the Services will be performed under this Agreement,
3.2. The County has received the Government Finance Officers Association's Certificate, of
Achievement for Excellence in Financial Reporting for the 1983 through 2013 Comprehensive
Annual Financial Reports ("CAFR"). The CAFR for each of .the fiscal years: covered by this
Agreement will.be submitted for consideration for such Certificate. Auditor shall provide
technical assistance to help the County meet the requirements to attain such Certificate.
3.3. Auditor acknowledges. and agrees that it possesses the ability to store all working
papers and reports at the Auditor's expense .for a minimum of five years, unless Auditor is
notified by the County to extend the retention period. The Auditor will be required to make
working papers available, upon. request, to the following : parties or their: designees: the
County;. U.S. Department of. Housing and . Urban Development; General Accounting Office;
parties :to .an audit quality review process; and auditors of entities of which the County is a
recipient of grant funds.: In addition, Auditor shall respond to the reasonable inquiries of
successor auditors and allow successor auditors to review working papers..
3'.4. Auditor agrees to comply- with all -applicable Federal, State, and local laws and
regulations applicable to the furnishing of the Services set forth in this Agreement, and any
provisions required thereby to be included herein shall be deemed to be incorporated herein
by reference.
4. ADDITIONAL SERVICES. It is the intent of the County that future additional audit
requirements, imposed on the County by applicable national .and state.agencies, shall be
provided by the. Auditor under this Agreement and included in the negotiated compensation in
this Agreement. The Auditor acknowledges and agrees that any future additional: audit
requirements, imposed on the County by applicable national and state agencies, are included
Within the negotiated compensation set forth in'this Agreement.
5.. AUDITOR AUDIT TEAM. The Auditor shall assign members of its staff, as identified in
the "Your Engagement Team" section consisting of pages 5 through and including 6 of the
Auditor's Proposal for Independent Auditing Services, attached hereto as Exhibit "C and
incorporated. herein by this reference in :its entirety ("Auditor Audit Team")-. The Auditor
agrees that the County shall have the right to approve the Auditor's Audit Team, and that the
Auditor:shall not change any manager of its Auditor's Audit Team without prior, written notice
to the County. Furthermore, if any manager of the Auditor's Audit Team is :removed from
providing Services under this.Agreement, or employment is otherwise terminated or curtailed
by the Auditor, or if :any manager of the Auditor's Audit Team terminates employment with
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the Auditor, then the Auditor shall promptly replace its Auditor's Audit Team manager with a
person of comparable experience and expertise, who shall also be subject to the County's
approval. The County acknowledges and agrees that its approval shall not be unreasonably
withheld.
6. TERM: TERMINATION:
6.1. This Agreement shall remain in effect fora term of three (3) years; or. five (5) years if
the optional two-year, renewal is.exercised, subject to sooner termination as provided herein:.:
The Auditor acknowledges and agrees that the.completion of the audit for the County's 2014=
2015 fiscal year is:specifically included with the term of this.: Agreement, subject:to sooner
termination as provided herein. .
6.2.. This.Agreement may be terminated: (a). 'by the County, for any reason, upon at least
ninety.(90) days' prior written notice to the Auditor; or (b) by the Auditor, for any reason, upon
at least ninety: (90) days' prior written notice to the County; or (c) by the mutual agreement of
the parties or d) as:may otherwisebe provided below. In the event of the termination of this
Agreement, any liability of one party to the other arising out of any Services rendered, or for
any, act or event occurring prior to the termination, shall not be terminated or released.
6.3. In. the event of termination by the County, the. County's sole obligation to :the Auditor
shall be payment for those portions of satisfactorily completed work under this Agreement.
Such payment shall be determined on the basis of the hours of work performed by the.
Auditor, or the percentage of work completed as estimated by the Auditor and agreed upon
by the County upto the time of termination: In the event of such termination, :the County
may, . without penalty or other obligation to the Auditor, elect to . employ. other persons to
perform the same or similar services.
6A. The. obligation to provide. Services under this Agreement may be terminated by either
party upon seven (7). days prior written notice in the event.:of substantial failure by the: other:
party to perform in: accordance with the terms of this: Agreement through no fault of the
terminating party:
6.5. In the event that the Auditor merges with another company, becomes a subsidiary of,
or makes any other substantial change in structure, the County reserves the right to terminate
this.Agreement:in accordance with its terms under item 6.2.
6.6. In the event of termination of this Agreement; the Auditor agrees to provide. copies. of
any and all documents: prepared by the. Auditor for the County in connection with this
Agreement..
7.: COMPENSATION.
7.1: The County shall pay to the Auditor a mutually agreed upon not -to -exceed :annual. .
professional fee of $179,850 (One Hundred.and Seventy-nine. Thousand Eight Hundred_ and
Fifty Dollars) for each year of the three-year term of this Agreement, payable as follows in
each. calendar. year: October $40,000; November '$36,:000; December $40,000; January
$36,000; February .$9,865; and $17,985 upon completion of the audit. If the contract is
renewed for the additional 2 year period, the County shall pay to the Auditor $185,000 (One
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Hundred and Eighty-five Thousand Dollars) for each year of the two-year. renewal term.
Payments will .follow the same schedule as noted .above. with the .exception that $23,135 will
be paid at completion of the audit.
7.2. Proper Invoices; phased as set forth herein, shall be submitted to the County's
Finance Department in detail sufficient for proper prepayment and post payment audit. All
payments. for services shall be made to the Auditor .by the County in accordance with the
Local Government Prompt Payment Act, Section 218.70, Florida Statutes, et -seq., attached
hereto and incorporated herein by this reference in its entirety.
8. INSURANCE.
8.1. The Auditor shall not commence to perform the Services under this Agreement until it
has obtained all the insurance required under this Agreement, and such certificates of
insurance have been approved. by the County's Risk Manager. A certificate of insurance
shall be provided to the County's Risk Manager for review and approval ten (10) days prior to
commencement of any work under this Agreement. The insurance company -must have a
rating by A.M. Best Company ofat least A: V. Such certificates of insurance or .an
endorsement provided by the Auditor must state that the County will be given thirty (30) days
prior written notice prior to cancellation or material change in coverage. The County shall be
named as an additional insured on all policies except workers' compensation.
8.2 Auditor shall procure and maintain, for the duration of this Agreement; the minimum
insurance coverage as set forth herein. The cost of such insurance shall be included in the
Auditor'.s fee:
8.2.1. Workers' 'compensation to meet statutory limits in the State of Florida and
Employer's Liability with a limit of $100,000 for each accident, $500,000 disease (policy limit)
and.$100,000 disease (each employee).
8.2.2. Commercial General Liability with a minimum combined single limit of
$1,000,000 per occurrence for bodily injury and property damage.- This . is to include
premises/operations, producWbompleted operations, contractual. liability and independent
contractors coverage.
8.2.3. Business Auto Liability with. a minimum combined single limit of $300,000 per
occurrence for bodily injury and property damage:. This is to include owned., hired, and non -
owned autos.
8.2.4. Professional liability with a minimum limit of $1,000,000 per occurrence.
8.3. The County is to be an additional insured on the commercial general liability. and
business liability policies. The County will be given 30 days noticeprior to cancellation or
modification of any insurance. Such notification. shall bean writing by registered mail; :return
receipt requested and :addressed to the Risk Manager. It is the responsibility of the
contractor to insure that all subcontractors comply with all insurance requirements.
8.4. The County, by and through its Risk Manager, reserves the right periodically to review
any and all policies of insurance and reasonably to adjust the limits of coverage required
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hereunder, from time to time throughout the term of this Agreement. In such event, the
County shall provide the Auditor with :separate written notice of such adjusted limits and
Auditor shall comply within thirty (30) days. of receipt, thereof. The failure by Auditor to
provide such additional coverage shall constitute a default by Auditor.and shall be grounds
for termination of this Agreement by the County.
9. JNDEPENOENT CONTRACTOR. It is specifically acknowledged and agreed by the
parties hereto that the Auditor is and shall be, in the performance of all Services and activities
under this Agreement, an independent contractor, and not an employee, agent, or servant of
the County. All persons engaged in any :of the Services _performed pursuant to -this
Agreement shall at all times, and in all places, be subject to the Auditor's sole direction,
supervision, and control, The Auditor shall exercise control over the means and manner in
which Auditor and its employees perform the Services, and: in all .respects the Auditor's
relationship and the relationship of its employees to the County shall be that of an
independent contractor performing solely under the terms of the Agreement and not as
employees, agents, or servants of the County.
10:MERGER; MODIFICATION. This Agreement incorporates and includes all prior and
contemporaneous negotiations, correspondence, conversations, . agreements or
understandings applicable to the matters contained herein and the parties agree that there
are no commitments, agreements, or understandings of any nature whatsoever concerning
the subject matter hereof that are not contained in this document. Accordingly, it is agreed
that no deviation from the terms hereof shall be predicated upon any prior or
contemporaneous representations or: agreements, whether oral or written. No alteration,
change, or modification of the terms of this Agreement shall be valid unless made in: writing
and signed.by the Auditor and the County.
11, GOVERNING LAW; VENUE, This Agreement, -including all attachments hereto, shall be
construed according .to the laws of the: State of Florida.. Venue for: any lawsuit brought by
either party against the other party or otherwise arising out of this Agreement shall be in
Indian River County, Florida, or,, in the event of federal jurisdiction, in the United States
District Court for the Southern District of Florida.
1.2. REMEDIES: NO WAIVER. All .remedies provided in this Agreement shall be deemed
cumulative and additional, and not in lieu or exclusive of each other or of any other. remedy
available to.either party; at law or in equity. Each right, power and remedy of the parties
provided in this Agreement shall be cumulative and concurrent and shall be in addition to
every other right, power or remedy provided for in this Agreement or now or hereafter existing
at law or in: equity or by statute or otherwise. The failure of either party to insist _upon
compliance by the other party with any obligation, or exercise any remedy, does not waive
the right -to do so in the event of a continuing or subsequent delinquency or default. A party's
waiver of one .or more defaults does not constitute a waver of any other delinquency or
default. If any legal action or, other, proceeding is brought for the enforcement of this .
Agreement, or because of an alleged dispute, breach, default, or misrepresentation in
connection with any provisions of this Agreement, each party shall bear its own costs.
13. SEVERABILITY. If any term or provision of this Agreement, .or the application thereof to
any person or circumstance shall_, to any extent, be held invalid or unenforceable for. the
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remainder of this Agreement, then the application of such term or provision to:persons .or
circumstances other than those as to which it is held invalid or unenforceable shall not be
affected, and every.other term and provision of this Agreement shall be deemed .valid and
enforceable to the extent permitted by law.
14.. AVAILABILITY OF FUNDS.:: The obligations of the. County under this Agreement are
subject to the availability of funds lawfully appropriated for its purpose by the Board of County
Commissioners. of Indian. River County.
15. NO PLEDGE OF CREDIT. The Auditor shall not pledge the. County'scredit or make it a
guarantor of payment or surety for any contract, debt, -obligation, judgment, lien, or any form
of indebtedness.
.16. PUBLIC RECORDS. The County:is a public agency subject to Chapter 119,.Florida :.
Statutes. Auditor shall comply with Florida's Public Records Law. Specifically, Auditor shall:
(1) Keep and °maintain. public records that ordinarily and. necessarily would be required
by the County in order to perform the service. .
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a, cost that does not exceed the cost
provided in chapter 1.19 or as otherwise provided;by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed. except as authorized by law.
(4) Meet:all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Auditor upon termination of the
Agreement and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure. requirements. All records stored
electronically must be provided to the County in a format that is compatible with the
information technology systems_ of the County.
Failure of :the Auditor to comply with these requirements shall be a material breach of this
Agreement.
17. NOTICES. Any notice; request, demand, consent, approval, or other communication
required or permitted by this Agreement. shall be given or made in writing and shall be
served, as elected by the party giving such notice, by any. of the following methods: -(a) Hand
delivery.to the other party; (b) Delivery by commercial overnight courier service; or (c) Mailed
by registered or certified mail_ (postage prepaid), return receipt requested at the addresses of
the parties shown below:
County.: Indian -River County
Attn: Diane Bernardo, Finance Director, Project Manager
1801 27th Street,. Vero Beach, FL 32960-3365
Phone: (772) 226=1205; Facsimile: (772) 770-5331
Auditor: Rehmann Robson, LLC
Attn: Robert R. Harris, Principal
5070 N. Highway A1A
9
Vero Beach, FL 32963
Phone: (772) 234-8484, Facsimile. (772) 234-8488
Notices shall be .effective when . received. at the. address. as specified above. Email
transmission is acceptable notice effective when received, provided, however, that email
transmissions -received after 5:00 p.m. or on weekends or holidays, will be deemed received
on the next day that is not a weekend day or a holiday. The original of the notice must
additionally be mailed. Either party may change its address, for the purposes .of this section,
by written notice to the other party given in accordance with the provisions of this section.
18. SURVIVAL.: Except ' as: otherwise expressly provided herein, each obligation in 'this
Agreement to be performed by .Auditor shall survive the termination or expiration of this
Agreement.
19. INDEMNIFICATION. Auditor agrees to indemnify and hold harmless County, together
with its agents, engineers, employees_, officers, elected officials and representatives, from
liabilities, -da mages,_ losses, and costs, including but not limited to, reasonable attorney's fees,
to the extent caused by. a : breach of this Agreement or the negligence, recklessness or
intentional wrongful misconduct of the :Auditor. and persons employed :or utilized by the
Auditor in the performance of the Services under this Agreement. This indemnification and
hold harmless provision shall. survive the termination or expiration of this Agreement.
20. CONSTRUCTION. The headings of the sections of this Agreement are for the purpose of.
convenience only; and shall not be deemed to expand, limit, or modify the provisions
contained .in such Sections. All pronouns and any, variations thereof shall be deemed to refer
to the masculine, feminine or neuter, singular or plural, as.the identity of the. party or:parties
may require. The parties hereby acknowledge and, agree that each was properly represented
by counsel and this.Agreement was negotiated and drafted at arm's-length so that.the judicial
rule of construction to the effect that a legal document shall . be construed against the
draftsperson shall be inapplicable to this Agreement.
21. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each
of which shall be deemed to bean original copy and all of which shall constitute but one and
the same instrument.
22. GENERAL. The Background Recitals are true and correct and form a material part of this
Agreement.
IN WITNESS WHEREOF, the County and the Auditor have caused this Agreement to
be executed in their respective names as of the date first set forth above.
Auditor:
Rehmann Robson,
(sign)
Printed nameo�F �� 5
INDIAN, RIVER COUNTY
Board of County Comm issionerp-•j cchiti;; •,,
is, Chairman
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Description of Indian River County and Records to be Audited
1) Indian River.County encompasses approximately 497square miles of land with an
estimated population of 140,955.. It is located on the east coast of Florida, approximately 135
miles north of Miami and 100 miles east-southeast.of Orlando. The City of Vero Beach is the
County seat.
2) For reporting purposes, the Comprehensive Annual Financial -Report will include the
Board of County Commissioners; the Clerk of the Circuit Court, .the Property Appraiser, the
Sheriff, the Supervisor of Elections, and the Tax Collector. Also included in the financial
statements, are two blended component units, the Solid Waste Disposal District and the
Emergency Services. District.
3) Accounting records for the Board of County Commissioners, including the Solid Waste
Disposal District and. the Emergency Services District, are maintained by the Clerk. of the
Circuit Court's Finance Department. The Board's records include a general fund, 28 special
revenue funds (28 reporting funds, rolled from 49 individual funds), 2.debt service funds, 1
capital projects funds, 4 enterprise funds, 3 internal service _funds, 1.:8gency fund, an OPEB
Trust fund, a general fixed assets account group, and a: general:: long-term debt account
group. The FY 2014 total operating and capital budget for the Board is approximately $181.6
million. Enterprise funds are usedto account for the County's Golf Course, Building
Department, Water and Sewer Systems, and the Solid Waste Disposal District.
4) Accounting. records :for the -Clerk of :the Circuit. Court. are maintained by the Clerk's
staff. The Clerk's records include a general fund, 4 special revenue funds, 8 agency funds,. .
and .a general::long-term debt account group. The total FY 2014 _.budget for the *Clerk is
approximately $6.1 million:
5) Accounting records for the Property Appraiser are maintained by: the Property
Appraiser's staff. The Property Appraiser's records include a general fund, and a general
Tong-term.debt account group. The total FY 2014 budget for the Property_ Appraiser is
approximately $3.1 million.
6) Accounting records for the. Sheriff are maintained- by the Sheriffs staff. The Sheriffs
records include. a general fund, special revenue. funds, agency funds, a general fixed assets
account group, and a .general long-term debt account group. The total FY 2014 budget for
the Sheriff is approximately $39.6 million.
7) ..Accounting records for the Supervisor of Electionsare maintained by the Supervisor's .
staff; The Supervisor's records :include :a general fund, a .special revenue fund; and a general
long-term debt account group with a FY 2014 budget of approximately $1.1 million.
8) .:.:The Tax Collector's staff: maintains_ accounting records for the Tax Collector. The Tax
Collector's.- records include a general fund, agency funds, and a general long-term debt
account group. The total FY 2014 budget for the Tax Collector is approximately $3.4 million.
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EXHIBIT B
Services Required
1) An audit and. an opinion on the basic financial statements for the County and.for:the
Board and for each Constitutional Officer. Financial statements are to -be prepared in
accordance with :all applicable GASB requirements._
2) The.audit is.to be done in accordance with the requirements contained in the
...Introduction section of the Request For Proposal for Independent Auditing Services (page
2).
3) Review and. makerecommendations for required note disclosures for the County's
.Comprehensive Annual Financial Report.
4) Following the completion of the audit of the fiscal year's financial statements, the
auditor shall issue the following reports for the County and each: individual constitutional
officer:
a. An:independent auditors' report.
b. A report on internal control over financial reporting and:°compliance.
c. Reports on compliance.with specific requirements applicable to federal and
state financial assistance programs.
d. The auditor shall communicate in a letter to management any reportable
conditions found during the audit.
f. Other reports as required by law or other governing bodies.
5) Special Reports for the County:
a.' Schedule of Activity Landfill Management Escrow Account as prepared in
accordance with: Rules 62-701:630(5) and. 62-701:730(11), Florida Administrative
Code.
b.. Data Collection Form to the Federal Audit Clearinghouse (SF -SAC) as required
by OMB Circular A-133.
c. Review of Annual Financial Report due to Department of Financial Services...
d. Statement of County Funded Court -Related -Functions.as required by 29.008
Florida Statutes.
e..Statement of:compliance for budget and. performance measures as required. by
28.35 and 28.36 Florida Statutes.
f. Other compliance, reports as required by the State or regulatory organizations.
6) Assistance in providing :guidance and implementing change_ s in governmental
accounting standards.
7) If the County issues debt, for which the official statement in connectionwith the debt
contains basic financial statements arid the indeperndent auditors' report, the firm shall be
required.to issue a "consent and citation of -expertise" as auditor and any necessary
"comfort letters" at no additional ;cost to the County.
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