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HomeMy WebLinkAbout88-74 Page 1 of 23 S'S -- 1 'A .. 4 '' �y ' 567846.. ^.,'_ii 10 INTERLOCAL AGREEMENT t THIS IS AN AGREEMENT by and between the MEDICAL EXAMINER FOR DISTRICT 19, FLORIDA (Examiner), the DISTRICT BOARD OF TRUSTEES (the Board) of INDIAN RIVER COMMUNITY COLLEGE, a public educational institution (IRCC), and INDIAN RIVER COUNTY, MARTIN COUNTY, OKEECHOBEE COUNTY, and ST. LUCIE COUNTY, political subdivisions of the State of Florida that collectively constitute Medical Examiner District 19 (the Counties), for the purpose of providing medical examiner services within Medical Examiner District 19. In consideration of the mutual advantages accruing to the parties, the Examiner, the Board, and the Counties agree as follows: SECTION 1. STATUS OF THE MEDICAL EXAMINER AND COUNTIES. (a) The Examiner shall be an independent contractor, not the agent, servant or employee of the Counties or any other entity or organization. As such, he shall maintain complete and total control of his employees, agents and servants. (b) The Examiner, or his designate, shall prepare and submit a total unified budget by April 1 of each year to each County respectively for the operation of the Medical Examiner District which shall be subject to approval of the Counties. As set out in Section 4, budgeted monies shall be paid directly to the Examiner for proper disbursement to entitled parties. (c) The Examiner shall comply with Titles VI and VII of the Civil Rights Act of 1964; Executive Order Number 11246 entitled m "Equal Employment Opportunity"; as supplemented by regulations of Z $ the United States Department of Labor (41 C.F.R. Part 60); and wU N .$ applicable Federal Regulations concerning non-discrimination on "O"'N m the basis of mental and physical handicaps. Y <z? : (d) The Examiner and the Counties shall comply with all : applicable provisions of Chapter 406 of the Florida State 8 Statutes, and rules and regulations of the Medical Examiner's V Commission. l (e) The Examiner shall comply with the Standards of . Accountability set forth in Rule 11G-4.06 of the Florida 4 Administrative Code, including: -1- O.R. 809 PO 2443 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 2 of 23 • ( i) using an accounting system that meets generally accepted accounting principles. ( ii) maintaining such records and accounts as are necessary to properly account for funds disbursed to and expended by the Medical Examiner. (iii) retaining relevant records for a period of not less than three (3) years, unless otherwise provided by law. ( iv) affording the Medical Examiner Commission, the Florida Department of Law Enforcement, the Counties and the Auditor General access to all records and accounts necessary to justify the use of funds disbursed by the Counties. ( v) using funds received from the Counties only for the provision of Medical Examiner services. ( vi) maintain a detailed inventory of fixed assets for tangible personal property. (vii) affix a property tag number to each piece of equipment owned by the medical examiner (f) The Examiner shall provide the Counties with a quarterly expenditure report in a form acceptable to the Counties. (g) The Examiner shall annually provide the Counties with a copy of a financial audit required by Section 11.45, Florida Statutes (1987). SECTION 2. RENTAL AGREEMENT CONCERNING MORGUE LOCATED AT INDIAN RIVER COMMUNITY COLLEGE. (a) LEASE TERM. Pursuant to Section 406.08(5), Florida Statutes, Counties do hereby agree to provide for Examiner and his successors, and in consideration of the covenants herein contained, IRCC does hereby rent to Counties for the use and benefit of Examiner and his successors that certain building known as "The Morgue" located at Indian River Community College (College), 3209 Virginia Avenue, Fort Pierce, Florida, more particularly described in Exhibit "A", for a period of fifteen (15) years beginning on the 1st day of October, 1988, and ending on the 30th day of September, 2003. (b) OPTION. Within ten (10) years from the date of this agreement, the Board agrees to discuss with the Counties the granting of an option to the Counties to extend the lease term for an additional period of time. At the completion of the lease term, the Counties shall have a right of first refusal with respect to the subsequent lease of the Morgue. _2_ O.R. 809 PG 2444 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 3 of 23 I (c) RENTAL DURING INITIAL TERM. Counties, for the benefit of Examiner, in consideration of this Agreement and of the covenants and Agreement made herein rents said premises for said • term and does hereby promise to pay to IRCC as rental for said premises, the sum of one and 0/100 dollars ($1.00) per year, payable in advance on the 1st day of October each sucessive year. (d) CONDITION AND USE OF PREMISES; EOUIPMENT. The Counties and Examiner accept the equipment identified in Exhibit "B" in its present condition. After the renovations identified in Exhibit "C" are completed, the Counties and the Examiner agree to keep said premises in a good, clean condition; make no alterations or additions to same without the consent of IRCC which consent shall not be unreasonably withheld; permit no waste thereon; and to obey all laws and ordinances affecting said premises. Examiner and Counties further agree to use the premises for the performance of autopsies, examinations, and other investigations as deemed necessary by the Examiner and for no other purposes. It is specifically agreed that Examiner shall not use the premises for any personal or private use; the premises to be used solely for Medical Examiner services. In the event it becomes necessary to provide additional major equipment for the Morgue and if agreed by Counties, same shall be provided by Counties. Any equipment purchased with monies budgeted by the Counties shall become the property of the Office of the Medical Examiner and shall be properly tagged. All existing equipment in the Morgue, as set out in Exhibit "B", shall become the property of the Office of the Medical Examiner and shall be properly tagged. (e) RENOVATIONS; PURCHASE OF INCINERATOR. IRCC agrees to perform the renovations listed in Exhibit "C" for the use and benefit of the Medical Examiner in operating the morgue. The total contribution of IRCC to the renovations listed in Exhibit "C" shall not exceed eighty thousand and 00/100 ($80,000) dollars. If the cost of the renovations is less than eighty thousand and 00/100 ($80,000) dollars, the parties agree that any additional monies up to the maximum amount of eighty thousand and -3- O.R. 809 PG 2445 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 4 of 23 00/100 ($80,000) dollars may be used to purchase an incinerator or other capital equipment for the use and benefit of the medical examiner. (f) PURCHASE OF EOUIPMENT. The Counties agree to purchase the equipment listed in Exhibit "D" for the use and benefit of the Medical Examiner in operating the morgue. All of the equipment listed in Exhibit "D" shall become the property of the Office of the Medical Examiner. (g) MAINTENANCE OF PREMISES; PAYMENT OF EXPENSES. IRCC agrees to maintain the exterior of the premises; however, it shall be the responsibility of Counties to maintain the interior of the premises, including the air-conditioning, heating systems, and plumbing facilities and keep same in proper working condition. Counties shall be further responsible for all utilities on the premises, including but not limited to, electricity, water and sewer (all of which shall be metered separately), internal security, janitorial service, garbage pick- up and telephones. It is understood that Counties will, at their expense, have installed a telephone system at the premises, which telephone lines will be routed directly into the Morgue and not through the College switchboard. No access to the telephone lines shall be permitted by any other extension not in the Morgue premises or through any other equipment. Examiner shall also make provisions for a separate mailbox or post office box to serve the Morgue and Medical Examiner which in no way shall be connected to the College. It is also understood by the parties that the Examiner for auditing purposes is an independent special district and is responsible for all procurement of supplies, . including the cost thereof and all matters of Medical Examiner personnel, including payroll records; it being understood that all payroll shall be paid by Examiner. (h) EXPANSION OF FACILITIES. If during the term of this agreement, the Counties, based on discussion with the Examiner, determine that the premises described in Exhibit "A" are inadequate to satisfy the needs of the Examiner, IRCC agrees to allow the Counties to expand the facilities at the Counties' expense to include the area identified in Exhibit "E". -4- 0.11. 809 PG 2446 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 5 of 23 • • SECTION 3. PROCEDURE TO REVIEW AND APPROVE THE MEDICAL EXAMINER'S BUDGET. Pursuant to Section 1(b) . of this agreement, the Medical Examiner shall present a total unified budget for the following fiscal year by April 1 of each year to each County respectively. Upon receipt of the budget, the budget shall be referred to a Medical Examiner's Budget Committee, which shall be composed of one (1) representative from each of the four (4) counties as appointed by each Board of County Commissioners, respectively. The members of the Committee shall review the proposed budget and may schedule meetings with the Medical Examiner to discuss the proposed budget. All meetings of the Committee are subject to the provisions of Section 286.011, Florida Statutes (1987), as amended. The Committee may make recommendations to the four (4) Boards of County Commissioners as to whether to adopt or amend the proposed budget. The Committee shall complete its deliberations by May 15 of each year. Upon completing its deliberations, the Committee shall forward the proposed budget to the budget officer or other designated officer for each of the four (4) counties. The proposed budget shall then be presented to each of the four (4) Boards of County Commissioners for consideration during the Boards' normal budgetary process. The proposed budget shall be • subject to the approval of each of the four (4) Boards of County Commissioners. The Counties agree that the proposed budget may not be increased without the consent of all four (4) counties. In the event any of the four (4) Boards of County Commissioners determines to reduce the total unified budget as proposed, the Board(s) reducing the proposed budget shall amend the proposed total budget, adopt the amended total budget and notify the other counties of the action taken on the budget within seven (7) days. The amended total budget if reduced by one (1) or more of the counties shall be deemed to be the approved budget by all four (4) counties. Nothing in this Agreement shall prohibit the Medical Examiner from requesting additional appropriations for good cause shown, from the Counties during the budget year. The -5- O.R. 809 PG 2447 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 6 of 23 • Counties acknowledge that the effect of this section will be that any of the four (4) Board of County Commissioners may reduce the total budget without the consent of the other counties and that the lowest approved total budget shall be deemed to be the total budget approved by the Counties. SECTION 4, DIVISION OF RENTAL AND OPERATING EXPENSE. (a) For the period from October 1, 1988, through September 30, 1989, the expenses of operating the Medical Examiner's Office including rental and purchase of additional equipment as set out herein shall be divided among and borne by the Counties as follows: County Share of Expenses Indian River 25 percent Martin 28 percent Okeechobee 6 percent St. Lucie 41 percent (b) The division of expenses established in paragraph (a) of this section is based on a formula in which the ratio of the number of autopsies performed in each County in 1987 (A) to the total number of autopsies performed in the four Counties in 1987 (B) is weighted 50 percent, and the ratio of the number of deaths in each County in 1987 (C) to the total number of deaths in the four Counties in 1987 (D) is weighted 50 percent. The formula is expressed as (A/B x 0.5) + (C/D x 0.5) = respective County's share of expenses. (c) For the purpose of this Agreement, the parties agree upon the following 1987 autopsy and death figures: 1987 1987 County Autopsies Deaths Indian River 87 962 Martin 98 1,072 Okeechobee 43 225 St. Lucie 175 1,294 Total 403 3.553 (d) RECALCULATION. The Counties agree to recalculate the division of rental and operating expenses April 1 of every year -6- 0.R. 809 PG 2448 http://ori.indian-river.org///Document/GetDo cumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 7 of 23 during the term of this Agreement beginning in 1989 by using the above formula based on the autopsy and death figures from the year preceding the year the expenses are recalculated. The recalculation shall be effective on the following October 1. SECTION 5. PAYMENT OF RENTAL AND OPERATING EXPENSES (a) During the term of this Agreement, Indian River, Martin Okeechobee and St. Lucie Counties shall pay to IRCC its estimated, respective share of the rental of the Morgue in advance annually on the 1st day of October of each year effective beginning in 1988. During the term of this Agreement, the Counties shall pay to the Examiner its estimated, respective share of the Examiner's monthly operating expenses based on the budget approved by the Counties and on the formula set out in Section 3. The operating expenses shall be paid in advance monthly beginning on the 1st day of October, 1988. (b) If during any period of this Agreement, the rental and operating expenses of the Morgue are less than the amounts received from the Counties, the excess funds shall be carried forward to the next year and shall be applied to that county's share of the operating expenses for the next succeeding year. (c) No county shall be deemed to assume any additional share of the total operating expenses of the Morgue by reason of the default of one or more of the other Counties. SECTION 6. INSURANCE AND INDEMNIFICATION. During the initial fifteen (15) year term of this Agreement, IRCC shall provide fire and extended casualty insurance coverage for the real property owned by the Board, ' in full insurable value. Examiner shall provide fire and extended casualty insurance coverage for equipment owned by Examiner in full insurable value. During the term of this Agreement, the Examiner shall obtain and carry professional liability insurance as required by Chapter 406 of the Florida Statutes in an amount not less than 81,000,000.00. Each party to this Agreement agrees to indemnify and hold the other parties harmless from damages resulting from the negligence of each party, its agents and employees. -7- O.R. 809 PG 2449 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 8 of 23 SECTION 7. COVENANTS BY EXAMINER. .(e) During the term of this Agreement, the Examiner and his successors agree to occupy and use the Morgue facilities to perform autopsies within the four (4) county area. (b) At no time shall there be any personnel in the Morgue located at the College, other than custodians approved by. the Examiner, unless accompanied by a representative from the Medical Examiner's office, except during an emergency. During an emergency the Medical Examiner will be contacted as soon as possible. During normal business hours, no one shall proceed beyond the front reception area of the Morgue without the express consent of Medical Examiner personnel and unless they are accompanied by Medical Examiner personnel. After normal working hours, no one other than Medical Examiner personnel, shall be allowed in the Morgue unless prior permission is obtained from Medical Examiner's office; and they are accompanied by Medical Examiner personnel, except in the event of an emergency. Examiner shall provide College and continue to provide College with a current list of all Medical Examiner personnel throughout the term of this Agreement. SECTION 8. MISCELLANEOUS PROVISIONS. (a) Any alteration, variation, modification, extension, renewal, or waiver of the provisions of this Agreement shall be valid only when reduced to writing, duly authorized and signed, by all parties, and attached to the original. (b) In the event of litigation regarding this Agreement, the prevailing party shall be entitled to payment from the defaulting party of all court costs and reasonable attorneys' fees incurred in the action. (c) The name of the Morgue facility located at the College shall be "Office of Medical Examiner, District 19, Florida". (d) This Agreement shall be binding on the parties hereto, their successor and assigns when permitted. If the premises shall be wrecked or destroyed by fire or other casualty so as to render it unfit for occupancy, IRCC shall use the insurance proceeds to repair or reconstruct said premise as speedily as -8- O.R. 809 PG 2450 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 9 of 23 • possible but in no event shall any party hereto be entitled to compensation or damage on account of any annoyance or inconvenience of IRCC in making said repairs; and neither Examiner nor County shall be entitled to compensation or damage on account of such ciastruction. (e) Neither Examiner nor Counties may sublet or re-rent the subject premises or any part thereof or assign this Agreement or permit any transfer thereof by operation of law without the consent in writing from all parties. Any assignee or sublessee must be approved by all parties, and such written consent or approval by all parties shall in no way affect or relieve Examiner or Counties of their obligations arising under this Agreement or the laws of this State. (f) This Agreement embodies the whole understanding of the parties. There are no promises, terms, conditions or obligations other than those contained herein; and this Agreement shall supersede all previous communications, representations, or Agreements, either verbal or written, between the parties hereto. (g) The Agreement may only be amended by a written document signed by all parties and filed with the Clerks of the Circuit Court of Indian River County, Martin County, Okeechobee County and St. Lucie County, Florida. (h) This Agreement can be cancelled upon giving twelve (12) months prior written notice before the beginning of the next fiscal year by any one (1) of the four (4) Counties provided that the non-terminating counties shall have the option to continue renting the morgue facilities subject to the terms and conditions of this agreement. The termination of this Agreement shall not require IRCC to refund any monies collected by the Board pursuant to this Agreement. In addition, the termination of this agreement shall not require any of the non-terminating counties or the medical examiner to refund any monies or equipment collected or purchased pursuant to this agreement. (i) This Agreement shall be filed with the Clerks of the Circuit Court of Indian River, Martin County, Okeechobee County and St. Lucie County, Florida, prior to its effectiveness. -9- O.R. 809 P6 2451 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 10 of 23 • • SECTION 9. NOTICE. All notices or other communications hereunder shall be in writing and shall be deemed duly given if delivered in person or • sent by certified or registered mail, return receipt requested, • first class, postage prepaid and addressed as follows: IF TO IRCC: With a copy to: • William W.Streeter • Dean of Administration and Finance 3209 Virginia Avenue Fort Pierce, Florida 34982 IF TO EXAMINER: With a copy to: Dr. Frederick P. Hobin Medical Examiner 4001-B Virginia Avenue Fort Pierce, Florida 34981 IF TO COUNTIES: With a copy to: St. Lucie County Administrator Indian River County 2300 Virginia Avenue, Room 104 Administrator Fort Pierce, Florida 34982 1840 - 25th Street Vero Beach, Florida 32960 Martin County Administrator . 50 Kindred Street Stuart, Florida 34997 • Okeechobee County Attorney 304 N.W. Second Street Okeechobee, Florida 34972 IN WITNESS WHEREOF the parties have executed this Agreement by their duly authorized officials on the dates stated below. ,s•s1141-S DISTRICT BOARD OF TRUSTEES OF •.W S - INDIAN RIVER COMMUNITY COLLEGE cr ; - ••••• g BY:4Xifil21124?"p /142t . • 31VLS`allQfld AW1AN Date: 44 19/ .(SEAl;•) ATTEST: INDIAN RIVER COUNTY, FLORIDA !� �� �� By. t 'Cies Chairman, Board o County Commission (SEAL.. 006 V 7 — 77 APPROVED AS TO FORM AND • • CORRECTNESS •t; tl r• S' •County Attorne �L ••• STATE OF FLORIDA, COUN'T'Y OF INDIAN.RLVERV�t'" v^:. SWORN IO and subscribed before me tk%3s 9th day;,of�J{ le ` Q� `r••'�!'x:3 GNoary Public1_1 G i r <n)flr O.R. 809 PG 2452 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 11 of 23 if••. ..'` ATTEST: MARTIN COUNTY, FLORIDA /o i BY Okee ob a Count erk Chai an,�rd of • County Commissioners (SEAT;) Date: a8 /pS' APPROVED AS TO FORM AND COR NESS 'S /I{ ...::art. Count',AL/Art/ A/orney . ATTEST: OKEECHOBEE COUNTY,JFLOR By: _ `, Martin.,Coun Clerk Chairman, oard of c+;^""`ICounty Commissioners ""'•(SEAL) Date:_ ! /!fir APPROVED AS TO FORM AND CORRECTNESS ,r) , :‘' J unty Attor ey ATTEST: ST. COUNTY, FLORIDA :••: •',••, By: ''L �� .:'_• ,\ D ��;5� Clerk Chai an, Iroard of e County Commissioners" tfr..l• (SEAL) ..a Date: 4'//3/if APPRO a 0 AS TO FORM AND ,....:;•,:f ' '' CORREC NE S a // r L-.4' i `I% C.unty Att. . MEDICAL EXA "'ER DISTRICT 19, 00,W ESS: FLORIDA :.",'Oa .,a ��'•'% -..`., `�� By: �^- .amu Y" 4141-. `� p 17. O M� G_f=%fa No y.''jblit (and Seal) .P ;Ci MUAUD.ATATEOFRAM0 Date: 7-'Z f W ., Sl'' ::•w JAIL A0. ,, oo ' '-r. .{ -e..C:a.L 1 ?G C L' M.MMOSII 52 to c-n S:r= rri "nip • p--*CI 0 432 -p. of = iJrnT C"7 O -t W ....- -7 rn -11- O.R. 809 PG 2453 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 g . o .N. • t-.• • • EXHIBIT "A" Q: EAST-WING TECHNICAL SECTION TO .• ADMIN I Z cp SECTION j0 o ENTRANCE CRIME LAB T x (IQ i a EXIT_ TO AUTOPSY AREA • o .V _ •1 i 1 I ! 1 Il o .1= ...Ar LOCKER ROOM d oSCRUB ROOM 0 DRY SPECIAL ' P OPEN STOR. AUTOPSY ROOM I• HALL o INVESTIGATOR'S t t b 1. L(. OFFICE r ' 11:1 I cr. . 1 L 2 AMBULANCE , ,-: TECH ENTRANCE co ). In OFFICE CD MAIN AUTOPSY ROOM WALK-IN 1 REFRIGERATOR CO C WET CO STOR. n •CO EXIT TO INCINERATOR ...._\,„....... . • . CM CD V -Ps J N N0 O ,-.r N 00 - W • N cC O o N to WEST-WING ADMINISTRATION SECTION rn cdN a STOR. • 6x10 - OPERATIONS OFFICE COMPUTER H111ON CO ' U "STORAGE ‘Illr 0. Z MEDICAL EXAMINER 10X12 10x12 10x12 O O STOR. • 14x16 CO MEDICAL 6x160' EXAMINER ca ASSOCIATE 1-1 OPEN FILING Ocn 10X16 :._ � ( 6' a� c. 7 CLOSED.HALLWAY OPEN WORK AREA C7 ` CONFERENCE a Z f WORK DEPOSITION a' STORAGE — TABLE I p • Mpil M ISI • [ o . IVLIA •V► MI_ M4. t A "-'—ir ir SECURITY WINDOW 0o 0 Q EXIT OPEN HALLWAY SECURITY DOOR WAITING AREA MAIN ENTRANCE TO AUTOPSYcg 5TOR. cg AREA �� 0 11o MENS ROOM LADIES ROOM o a) .o 0 Page 14 of 23 J ' 1.. Qi • • • 4 _ I 1 II . I . NI . - Al • ! I I fl f 21I r>1. . I - X . 4 1 .i 1 l • 1 Ilii . EMT I y Exl4T MEGN E[KT rueuc I • it ; • . , X GORR CARR �--• • 1 lAr • nI © hFG43 LADY I EtKT Ex147 AUTO ER141 0 D © SALLKT 7ROtE44 6ArACaE p�RON �I • I Fr41 sTxry0 lew p , • in..—. .Ew v4 ca Sp 1 / •© ... _ 0 taN tN7RY 10&,14,00 ,tom E .G AL AUTCl61 /AUH i-1 `�+ � Lii 1� CaJPSN4sR� -VAC!" o ER+E oP RooF AIWA I • oPf10E • --- I �!'• 0 j 0 1 — `�O I �T�^ ® AMDULAIJGE PORT EJ © 111.1' F � 4©+�+E iwl;orSY • 1= Lu 1--=. f .s._ • - • `1ryrAGE A:orE s 4 EEAReg& RM 4 ; I � . FLOOIE PLANS .,J • ! R '..-7---tE MO><E CM hbE PtAtJ e I 11 eJ r4v L 4 c�4 caG 4...K'.,." 116 *LK O.R. 809 PG 2456 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 15 of 23 • EXHIBIT "B" • LIST OF EQUIPMENT PURCHASED BY COLLEGE • MORGUE EQUIPMENT I. D. DESCRIPTION VENDOR VOUCHER DATE AMOUNT 06746 W7 Autopsy Table Van Vetter 45066 11-83 $3,428.16 06747 VV7 Autopsy Table Van Vetter 45066 . 11-83 13,428.16 06748 VV7 Autopsy Table Van Vetter 45066 11-83 3,428.16 06749 VV8 Autopsy Table Van Vetter 45066 11-83 3,334.14 06750 VV8 Autopsy.Table Van Vetter 45066 11-83 3,334.14 06850 10" Mobile.Light Unit Amaco 50146 04-84 1.122.53 TOTAL $18.075.29 • • • • • • O.R. 809 PG 2457 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 16 of 23 • • EXHIBIT "C" LIST OF RENOVATIONS • SPECIFICATIONS MEDICAL EXAMINER'S FACILITY'AT INDIAN RIVER COMMUNITY COLLEGE The following proposals are for upgrading the presently constructed building at Indian River Community College which is partially occupied by the Crime Laboratory • The purpose for upgrading is to provide Indian River Community College, St. Lucie, Indian River, Martin, and Okeechobee Counties with a modern updated and efficient Medical Examiner's Facility capable of housing a specialized laboratory (morgue), records center, data processing, administrative section, and law enforcement training resource center.. 0.R. 809 PG 2458 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 17 of 23 No. of Approx. Approx. Areas Description of Area Net Sq. Total Ft. Sq. Ft. 1 Conference, Deposition Foom 200 1 Office and File Room 500 3 Offices 120 360 1 Medical Examiner Office 225 1 Closet Storage 100 1 Medical Examiner Associate Office 160 1 Closet/Storage 60 1 File Storage Area 6 x 24 150 1 Ambulance Port 1 Autopsy Room 450 1 Reference Room 300 1 Special Autopsy Room 200 1 Wet Storage 90 1 Technician Office 80 1 Dry Storage 70 1 Investigator Office 130 • 1 Scrub Room 100 1 Locker Room 100 • • O.R. 809 PG 2459 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 18 of 23 • SPECIAL CONSIDERATIONS A. Heating/Cooling Ventilation 1. All rooms to have heating, air-conditioning, and ventilation. 2. In the East Section/Autopsy Area air-conditioning and heating heating systems are separate and should be sufficient. 3. In the West Section/Administrative Section changes in duct work will be necessary to accommodate additional offices. e. Medical Examiner and Storage d. Medical Examiner Associate and Storage c. Operations e. Storage f. Computer B. Acoustical 1. All rooms should be acoustically insulated. It is important that sound does not spill over from one room to another. C. Floors 1. All offices and storage rooms in West Administrative Section to be carpeted. 2. No changes necessary in main hallway floor or waiting area. 3. All offices, storage, cleanup, interior hall and autopsy rooms in East/Technical Area to be covered with a waterproof white ceramic tile and grout, capable of w{.thstanding extremely strong disinfectants, detergents, embalming fluids, and assorted chemicals. D. Walls 1. All offices tad storage rooms in West/Administrative Section to be standard easily cleaned, durable, and soundproof. 2. In the East/Technical Section a. Locker Room b. Investigator Office c. Dry Storage d. Interior Hall Standard easily cleaned, durable and soundproof. 3. In the East/Technical Section a. Autopsy Room b. Special Autopsy Room c. Wet Storage d. Technician Office e. Scrub Room To be covered with a waterproof white ceramic tile and grout, capable of withstanding extremely strong disinfectatns. detergents, embalming fluids and assorted chemicals to a minimum height of five feet. 0.0. 809 !G 2460 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 19 of 23 ▪ • • E. Ceiling 1. Standard height as now installed is sufficient. F. Lighting 1. Flores ent 40 watt standard tubes. Locations will be adjusted to proper room size in all rooms with the exception of the autopsy rooms. 2. Autopsy and Special Autopsy Room must have maximum lighting available. a. Autopsy Room should have minimum of 18 light panels. b. Special Autopsy Room should have minimum of nine panels. G. Windows • 1. Existing exterior windows are sufficient. H. Doors 1. Additional doors for West/Administrative Section. Offices and Storage to be solid core wood or steel. Standard closers. All locks to be on security master. 2. Security door from waiting area to open hallway to be steel with security locking release from receptionist desk. 3. Doors to Operations and Computer Offices to be one-half glass. Solid core wood or steel. 4. Existing door to Locker Room (viewing) may be removed and replaced with solid wall. 5. Doorway from Scrub Room to Locker Room necessary, no door will be needed. 6. Door from Ambulance Port to be enlarged to 6 ft. in width to accommodate sliding Refrigeration Room door, pending feasibility from Lipshaw Engineer. 7. Door in Autopsy Room through outside wall, East Side will be necessary for availability to incinerator and to Decomp Wash Down Area. I. Water 1. Standard provisions for toilets and basins have been made and are in place. 2. Double deep sinks to be installed in Autopsy and Special Autopsy Rooms. 3. Outside bibs to be installed at Ambulance Port entrance and Outside Autopsy Room door, East Side. 4. Large scrub sink needed in scrub room. J. Electrical 1. All rooms to be provided with a standard number of duplex • convenience outlets. 2. Autopsy and Special Autopsy Rooms to have 220 volts for x-ray equipment. Two outlets each room. 0.R. 809 P8 2461 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 Page 20 of 23 • K. Communications * r� � 4 -... 1. . Provision for all offices.-:records section, reception area-4and-��• �4,7-r z-!•:.- -- - data processing to be worked out with architect and Southern': : - - - Bell Telephone Company. All phone service-will be separate . -- -- - ' • from college switchboard. L. Safety • • .. - . : • 1. Existing fencing will be adequate. M. Parking .. . ' 1. No additional parking will be needed. N. Built—Ins 1. Built—in work service area. • --- a. Provisions must be made for specialized areas to secure - - - • specialized equipment. ._ ... 2. All storage areas shall have built—in storage shelves, cabinets - •• and hangers for equipment. 3. Conference/Deposition Room to have permanent projection screen and chalk board. 0. Other Considerations 1. Maximum locking security must be provided in all areas. 2. Security window at receptionist desk with speaker. 3. Security door with lock release at receptionist.desk. - - - • - 4. Walls of Operations-and Computer.Offices-.to-be.one—half glass - _ to utilize outside natural lighting. _-- ---- -7 - • 5. Exhaust fan will be necessary in Wet Storage and Autopsy Room. : . . _ . . 6. Backup generator capable of supplying sufficient power to the .. - .- -. . facility in the event of a power shortageorother disaster -- - to provide continued operation and prevent body decomposition. —- .- -•• -- - OA. 809 PG 2462 http://ori.indian-river.org///Document/GetDocumentForPrintPNG/?request=AQAAANCMn... 9/7/2018 o ' . E.A.101- . '�D I� '' • BUDGET REQUEST BUDGET REQUEST BUDGET REQUEST BUDGET REQUEST BUDGET REQUEST .BUDGET REQUEST . • . ALL COUNTIES . ST.LUCIE MARTIN • INDIAN RIVER OKEECHOBEE • ' ALL COUNTIES . • 100% 41% • 28% 25% 6% PER MONTH C co -s 51 CAPTIAL EXPENDITURES 52 INCINERATOR $ 21,125.00 $ 8,661.00 $ 5.915.00 $ 5,281.00 5 1,268.00 $ 1,760.00 o 53 X-RAY EQUIPMENT .19,900.00 • . 8,159.00 5,572.00 . , _,4,975.00 1,194.00 1,658.00 • o 54 REFRIGERATOR 17,500.00 • • 7,175.00 '; 4,900.00 II! 4.375.00 1,050.00 1,458.00 • c 55 OFFICE FURNITURE 13,300.00 • 5,453.00 . . 3,724.00 x' '3,325.00 _ 798.00 1,108.00 - 56 VEHICLE 12,000.00 4,920.00 3,360.00 3,000.00 720.00 1,000.00 `' 1 c57 FLOOR SCALE • ' I"' ,••• 7,250.00 2,973.00 2,030.00 1,813.00 435.00 604.00 d 58 MORGUE/TOOLS/EQUIPMENT : '5,000.00 2,050.00 1,400.00 °' 1,250.00 • 300.00 417.00 • 0 • o 59 TELEPHONE INSTALLATION '3,800.00 1,558.00 1.064.00 q 950.00 ' 228.00 • 317.00 o 60 ' • • iT' ,:r • 61 CAPITAL EXPENDITURES I • ' • • •.H..•') • '-0 62 SUBTOTAL $ 97,883.00 $ 40,134.00 $ 27,407.00 $ 24,471.00 , $ 5,873.00 ,5 8,156.00 �. 63 b , 64 • • I... , ' • . • •• i,., • . .. 65 RV4CES• . . • . •, 40..0 • o: 28 I :0 66 OPE PENSES 241,973.00 99,209.00 67,689.00 60,494.00 1. • ... 20,164.00 ' •' •-!-''';`x' co 67 CAPTIAL EXPENDITURE 883.00 40,134.00 27,407.00 _ 5,873.00 8,156.00 !4;i• ••••:';`i f,1 . , ,. . . i• T; co 68 I . j 69 TOTAL REQUESTED $675.996.00 . 0 215.00 5169,000.00 $ 56,332.00 5 56,332.00 • ►t'• C 70 71 REQUEST PER-MONT 1W $ I3,097.00 $ 15,768.00 $ 14,083. 384.110._ 1 • i. • y 4 - 73 • . • , • • . •. • .•r •. . • it1 +•• ,+A.• . 4 74 • 75 r i'.1 :!If..I;Q b . 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