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Home My WebLink About2018-196CCNA2018 WORK ORDER 3 SOUTH GIFFORD ROAD LANDFILL This Work:Order Number 3 is entered:into as of this 23 day of October , 2018, pursuant to that certain. Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17`'',day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY., a political subdivision of the State of Florida ("COUNTY") and Geosyntec Consultants, Inc. ("Consultant"), The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit A (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to: this Work Order and made a part hereof by :this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the AReeement shall be deemed to be incorporated in each individual Work Order as if fully. set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: f!l Print Name. .:Jill Johnson Title: BOARD OF.000NTY COMMISSIONERS OF INDIAN RIVER COUNTY By: - Peter D. Q`Bryan , Chaii. n BCC Approved Date: October, 23, 2018 Attest: Jeffrey mith, Clerk of Court and Comptroller By0: B - Gad N U. De ut Clerk 1 p Y Approved: Jason q. Br wn, County Administrator Approved as to form and legal sufficiency: Dylan T. Reingold, County Attorney Geosym'teccl 6770 South; Washington Avenue, Suite 3 Titusville, Florida 32780 ' , ] cons llltants PH 321.269.8550 www.geosyntec.com 18 October 2018 Mr. Himanshu H.: Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 101 Avenue SW. Vero Beach, Florida 32968 Subject: Proposal to Provide Consulting Services Associated with Phase l of the Gifford Road Landfill Redevelopment Plan Former South Gifford Road Landfill, Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this :letter proposal to the Indian :River County (IRC) Solid Waste Disposal District (SWDD) to. provide consulting services associated: with Phase 1 of the Redevelopment: Plan for the Former Gifford Road Landfill, located in Vero Beach, Indian River County, Florida (Site). As you are aware, the conceptual design for the Redevelopment Plan for the Former South Gifford Road:. Landfill, including Phase. 1, was prepared as:part of the recent brownfields grant -related planning activities conducted by the Treasure Coast Regional Planning Committee (TCRPC). Based on the conceptual plan, Phase 1 consists of surficial land clearing of approximately 8 -acres of land (including 3 -acres at the north end of the Site .that will serve as the Site frontage, and .5 -acres in the central portion of the Site that will serve as an open field), landscaping along the 41St Street. frontage, and installation of an associated. irrigation system. The first step in implementing Phase 1 is to finalize the landscaping design and create formal bid specifications for land clearing and landscaping. Clearing of the 8 acres, :installation of irrigation system and installation of landscaping will be completed. subsequently .to the scope of work included herein.. The remainder of . this proposal: provides an overview of the project background, a description of the proposed scope of work, a budget estimate,. and a discussion. of the schedule forkeomplishment of the work described herein. PROJECT BACKGROUND The Former South Gifford Road Landfill is an approximately 115 -acre closed landfill, of which the northern 55 - acres: are owned by IRC and the southern portion is owned by the. City of Vero Beach. The Indian. River. County Board of County Commissioners (BCC) supported the submittal of: an application by TCRPC for a.United States Environmental Protection Agency (USEPA) Brownfields Coalition Assessment Grant to facilitate additional work on this Site. TCRPC was awarded the Brownfields Coalition Assessment Grant in May 2015. Since May 2015, Geosyntec, TCRPC, and IRC worked with the Gifford community on a conceptual design for the redevelopment of the. Former Gifford Road -Landfill. The conceptual design was broken down into six separate phases, including. the Phase 1 land. clearing and landscaping work described earlier. The BCC recently requested that the SWDD move forward and obtain a cost proposal (from Geosyntec) to implement Phase 1. FR0766\XR18011 Phase 1 Gifford rev engineers I scientists I innovators. Mr. Himanshu Mehta; P.E. GeosynteC D .18 October 2018 consultants Page 2: PROPOSED: SCOPE OF WORK This proposed scope of work has been divided into the following tasks, which are described in more detail below: (i) Task 1 - Project Management; (ii) Task 2 - Finalize Landscaping Conceptual Design; and (iii) Task 3 — Bid Specification Packages. The remainder of this section presents a general description of the activities to be ...performed as part of each task. Task 1— Proiect Management Under this task, Geosyntec will perform project planning and management responsibilities, :such as correspondence with IRC :and Schmidt Nichols., invoice review; project coordination, and project administration. The budget includes ten hours for the project manager, three hours for the principal -in -charge, .and four hours for the administrative assistant. . . Task 2 — Finalize LandscaniM Conceptual Design As you are aware, the redevelopment plan for the Former South Gifford Road Landfill is a conceptual design; therefore, we propose to enlist the assistance of.a local landscape architect to finalize the.landscaping design along 41s' Street. This effort is specific to Phase 1 and is not intended to address the redevelopment plan for the other phases. at this time.: Under this task, Geosyntec. will work with our subcontractor, Schmidt Nichols Landscape Architecture and Urban Planning (Schmidt Nichols) to finalize the conceptual design for the landscaping along 41St Street. The estimated budget for this task includes finalizing the design, including irrigation design and completion of sealed plans by a landscape architect,: and providing IRC with an estimate of probable.cost for the remainder of Phase 1 of the Gifford redevelopment construction prior to working on Task 3 (below). Task 3 — Bid Specification Packages Under this task, we wilt prepare a draft bid specification packages for landscaping and clearing, review landscaping and land clearing bids received from potential contractors, and recommend contractors for each scope of work. The specifications will incorporate health and safety requirements, as well as contractual and insurance. requirements. . The bid solicitation language will include contact information, deadlines, proposal content requirements, and evaluation criteria. Geosyntec will provide proposal requirements and a specific:format for the contractors to follow to aid in the receipt of consistent contractor proposals. The bid schedule will be structured in a manner to help optimize pricing from the potential contractors and minimize their issuance of change orders. Geosyntec will prepare one draft of the bid: specification packages for IBC's review and comment. We have assumed four hours of Professional consulting time to respond to IBC's comments on the draft bid packages and develop final packages. The final bid specification packages will be issued to at least three candidate contractors for each scope of work (landscaping andland clearing). Geosyntec will help IRC review and rank received bids. This proposal does not include execution of the land clearing of the 8 -acres or landscaping activities in the 3 -acre area of the Site along 41s' Street. .. . XR18011 Phase 1 Gifford rev engineers I scientists I innovators Mr. Himanshu Mehta, P.E. GeospteC l 18 October 2018 consultants Page 3- SCHEDULE Geosyntec can begin this work immediately following written authorization. Geosyntec will work to finalize conceptual design for the landscaping. We anticipate that we can provide draft design drawings approximately three weeks after authorization,is received (this schedule is dependent on Schmidt Nichols). Once the design is finalized, Geosyntec will prepare the bid specification documents and will provide draft bid specification. documents to IRC within.two weeks from the finalization of the design. BUDGET ESTIMATE A. budget estimate for:the scope of work outlined in Tasks 1 through 3 of this proposal is summarized in the following table. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience at the Site, and experience with similar activities for other sites. Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD. Task 1 —Project Management. $2,871 Task 2—Finalize.Landscaping Conceptual Design $6,862. Task 3 = Bid Specification Packages $6,149 TOTAL $15,882 . CLOSURE Geosyntec appreciates. this opportunity to offer our services. If this: proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal: Please return one signed work authorization to Ms. Johnson's attention. Please call either of the undersigned :with questions you may have as you review this proposal. Sincerely, w r�� Cristina .Graver, P.E. 1:W. Johnson; P.G. Engineer Principal . Cc: David Latham, P.G., Geosyntec Consultants Nandra Weeks, P.E.,.GeosynteeConsultants Attachments XR18011 Phase 1 Gifford rev engineers I scientists I innovators Table 1 Phase 1 of the Gifford Road LandfillRedevelopment Plan Former Gifford Road Landfill TASK 1: Prolect Mana ement ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Principal hr $225 3 $675 Senior Project Geologist hr :. $205. 0. $0: Professional hr $160 .10 $1,660 Subtotal Professional Services $2,275 B. Technical/Administrative Services Project Administrator hr $65 4: $260 Subtotal Technical/Administrative Services :..: $260 . . D. Reimbursables Communications Fee 3% labor 0.03 $2,535 $76 Subtotal Reimbursables $76 TOTAL ESTIMATED BUDGET : TASK 1 $2,871 Table 2 Phase I of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 2: Finalize Landscaping Conceptual Design ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services . Principal hr $225 0 $0: Senior Project Geologist hr $188 1 $188 Professional Engineer lir $160 8 $1,280 Staff Engineer hr $96 0 $0 Subtotal Professional Services $1,468 C. Subcontractors Landscape Architect Fees TS $5;350 1 $5,350 Subtotal Subcontractor $5,350 D. Reimbursables Corninunications Fee 3% labor 0.03 11468 $44 Subtotal Reimbursables $44 TOTAL ESTIMATED BUDGET,: TASK 2 $6,862 Geosyntec Consultants ITEM BASIS RATE QUANTITY ESTIlVIATED BUDGET A. ProfessibnaP Service's' . ` . Principal hr $225 2 $450 Senior..ProjectGeologist hr.: $205. 0:: .$0: Professional Engineer lir $.160 12 $1,920 Staff Engineer hr $120 30 $3,600 Subtotal Professional Services $5,970 C. ReimUursables Communications Fee .: 3% labor 0.03 51970 $179. . Subtotal Reimbursables $179 _ T.QTAL'ESTIMATED BUDGET': TASK.3.. X6149 ,