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10/02/2018 (2)
BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, OCTOBER 2, 2018 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS Peter D. O'Bryan, Chairman, District 4 Jason E. Brown, County Administrator Bob Solari, Vice Chairman, District 5 Dylan Reingold, County Attorney Susan Adams, District 1 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Joseph E. Flescher, District 2 Tim Zorc, District 3 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Pastor Chris Sloan, Good Shepherd Church of God 3. PLEDGE OF ALLEGIANCE Commissioner Bob Solari, Vice Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Honoring the Month of October 2018 as National Domestic Violence Awareness Month Attachments: Proclamation 5.B. Presentation of Proclamation Designating the Day, October 13, 2018, as Breast Cancer Awareness /. Wear Pink Day in Indian River County, Florida Attachments: Proclamation October 2, 2018 :xz Page 1 of 8? 5.C. Presentation of Indian River County 2018 Annual Fire Management Report by Trevor Taylor, Forest Area Supervisor, Florida Forest Service Okeechobee District, Florida Department of Agriculture and Consumer Services. Attachments: Forest Area Supervisor Letter 07-20-18 2018 IRC Annual Fire Management Report 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION 7.A. Update on All Aboard Florida/Vero Electric Expenses Attachments: Staff Report All Aboard FL Expenses FP&L-Vero Beach-FMPA expenses 7.13. Indian River County Venue Event Calendar Review Attachments: Event Calendar 8. CONSENT AGENDA 8.A. Checks and Electronic Payments September 7, 2018 to September 13, 2018 Attachments: Finance Department Staff Report 8.11. Checks and Electronic Payments September 14, 2018 to September 20, 2018 Attachments: Finance Department Staff Report 8.C. Blanket Travel Authorization for Commissioners, County Officers, and Staff for Fiscal Year 2018/2019 Attachments: Staff Report 8.1). Out of County Travel to Attend 2019 Governor's Hurricane Conference - May 12-17,2019 Attachments: Staff Report 2019 Governor's Hurricane Conference Information Page 2019 Governor's Hurricane Conference Reason for Attendance Registration Form 8.E. Authorization to Attend FGFOA and GFOA Annual Conferences and FGFOA School of Government Finance Attachments: Staff Report October 2, 2018 Page 2 of 8 8.F. Approval for Renewal of E911 Recording Equipment and Software Maintenance Contract Attachments: Staff Report HigherGround Maintenance Quote Summary FY 2018-2019 HigherGround Maintenance Agreement 8.G. Approval of FY 2018/2019 and 2019/2020 Radiological Emergency Preparedness Agreement (REP Grant) Attachments: Staff Report IRC Budget Form FPL & Indian River County Agreement 8.H. Consideration of the Indian River County Transit Development Plan (TDP) Major Update Attachments: Staff Report Transit Development Plan on file in BCC Office 8.I. Blue Cypress Lake Road Culvert Replacement Release of Retainage and Change Order No. 1, IRC -1758 Attachments: Staff Report Contractor's Application for Payment No. 2 Change Order No. 1 8.1 Mediated Settlement; Rodney Morton Attachments: Staff Report 8.K. David Middleton and Jennifer Saraceni's Request for Release of Easements at 1005 Clipper Road (Castaway Cove) Attachments: Staff Report Maps Depicting Easements Proposed Resolution Releasing Easement(s) 8.L. West Wabasso Phase II Septic to Sewer Approval of IRNEP Funding Agreement Attachments: Staff Report IRNEP Standard Grant Agreement Grant Form 8.M. Indian River County Library System Fellsmere Library Project Attachments: Staff Report 8.N. Habitat Conservation Plan -- Amendment No. 1 Attachments: Staff Report Resolution October 2, 2018 Page 3 of 8 8.0. Indian River County Grant Contract Subrecipient Award Senior Resource Association Attachments: Finance Department Staff Report Subrecipient Grant Agreement SRA 8.P. Award of Bid 2019006 - Annual Bid for Sulfuric Acid Attachments: Staff Report 8.Q. Indian River County - Indian River Land Trust Oyster Bar Marsh Trail Easements Attachments: Staff Report Easement from IRLT to County Easement from County to IRLT 8.R. Osprey Marsh One -Year Compliance Maintenance Contract with G.K. Environmental, Inc. Attachments: Staff Report Work Order No 1 for GK Environmental 8.S. Eight Month Renewal of Lease for North County Offices Attachments: Staff Report Renewal of Lease Agreement 8.T. Request for Ratification FDLE FYI Edward Byrne Memorial Justice (JAG) Grant Attachments: Staff Report JAG FY 2017 Certificate of Participation 8.U. Miscellaneous Budget Amendment 016 Attachments: Staff Report Resolution Exhibit "A" BA 016 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A.1. Presentation by Jeffrey R. Smith, Indian River County Clerk of the Circuit Court and Comptroller, of the Certificate of Achievement for Excellence in Financial Reporting Award for the FY 2017 Comprehensive Annual Finance Report (CAFR) and Outstanding Achievement Award for Popular Annual Financial Reporting (PAFR) for the FY 2017 PAFR, to the Finance Department of the Indian River County Clerk of Court and Comptroller's Office from the Government Finance Officers Association of the United States and Canada (GFOA) 10. PUBLIC ITEMS A. PUBLIC HEARINGS October 2, 2018 Page 4 of 8 10.A.1. Notice of Intent to Affirm the Existence of a Recreational Customary Use on Private Property (Legislative) Attachments: Staff Report Draft Formal Notice of Intent B. PUBLIC DISCUSSION ITEMS 10.B.1. Request to Speak from Ron Edwards, President Evans Properties, Inc, Regarding a Request for a Letter of Support Addressed to the Governing Board of the South Florida Water Management District for Evans Properties' Scott & Bluefield Dispersed Water Projects Attachments: Request to Speak Form Dispersed Water Project slideshow 10.B.2. Request to Speak from Franklin (Trip) Snelson, United Against Poverty, Regarding New UP Center Project Update Attachments: Request to Speak Form C. PUBLIC NOTICE ITEMS 10.C.1. Notice of Scheduled Public Hearing for October 16, 2018: Second Hearing for Adoption of a Land Development Regulation (LDR) Amendment to Chapters 911 and 971 Regarding the Review and Approval Process for Places of Worship (Legislative) 11. COUNTY ADMINISTRATOR MATTERS 11.A. Update Historic Dodgertown Attachments: Staff Report 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works October 2, 2018 Page 5 of 8 12.F.1. Waterway Village Second Amendment to the Amended Developer's Agreement Attachments: Staff Report Waterway Village Second Amendment Kimley-Horn Proposal Design -58th Ave Widening Kimley-Horn 30% Probable Construction Cost 58th Ave Widening Conceptual Plan Graphic G. Utilities Services 12.G.1. Comprehensive Water, Wastewater, and Reclaimed (Reuse) Water Rate Study, and Water and Sewer Impact Fee Study Recommendations Attachments: Staff Report Comprehensive Water, Wastewater and Reclaimed Water Rate Study Water and Wastewater Impact Fee Study Proposed Rate Schedule 12.G.2. Reserve Accounts Attachments: Staff Report Resolution No. 87-142 12.G.3. Uniform Septic to Sewer Policy Attachments: Staff Report 13. COUNTY ATTORNEY MATTERS 13.A. All Aboard Florida Fees Attachments: Staff Report 14. COMMISSIONERS MATTERS A. Commissioner Peter D. O'Bryan, Chairman 14.A.1. Request the Board consider renaming North County Park to "Fran Adams Park" in honor of the dedication and hard work by then Commissioner Fran Adams for making the park a reality. Attachments: Commissioner's Memorandum B. Commissioner Bob Solari, Vice Chairman 14.B.1. Evans Properties Dispersed Water Projects Attachments: Commissioner's Memorandum C. Commissioner Susan Adams D. Commissioner Joseph E. Flescher E. Commissioner Tim Zorc October 2, 2018 Page 6 of 8 14.E.1. United Against Poverty (UP) Request for Grant Funding from the Florida Department of Economic Opportunity (DEO) Attachments: Commissioner's Memorandum UP Job Growth Grant Application 15. SPECIAL DISTRICTS AND BOARDS A. EmerEency Services District 15.A.1. Approval of FY 2018/2019 EMS County Awards Grant: Purchase of Capital/Operating Equipment Using Non -Matching EMS Grant Funds and Grant Resolution Attachments: Staff Report IRC Budget Grant Form -EMS Grant EMS County Grant Application EMS CTY Awards Grant Resolution B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircaov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. October 2, 2018 Page 7 of 8 Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. October 2, 2018 Page 8 of 8 511\ \ s PROCLAMATION HONORING THE MONTH OF OCTOBER, 2018 AS NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, each day in America four women are murdered and every 9 seconds four women are abused by their intimate partners; and WHEREAS, one in three American women have been assaulted or beaten by a husband or boyfriend; and WHEREAS, National Domestic Violence Awareness Month provides all Americans the opportunity to recommit to ensuring that every relationship be violence free; and WHEREAS, in Indian River County, SafeSpace, Inc. joins forces with law enforcement, victim service programs, criminal justice officials, social service organizations, and concerned citizens throughout the County to fight domestic violence and provide all domestic violence victims a safe place where they can live with respect, resources, restoration, and justice; together, their commitment and compassion help to ensure that our community steps forward to lend a hand to domestic violence victims in need. NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS that the Board recognizes and honors the month of October, 2018, as National Domestic Violence Awareness Month, and furthermore, expresses our sincere appreciation for those committed to promoting peace and preventing domestic violence in our community. Adopted this 2nd day of October, 2018. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 1 •B. PROCLAMATION DESIGNATING THE DAY, OCTOBER 13, 2018, AS BREAST CANCER AWARENESSMEAR PINK DAY IN INDIAN RIVER COUNTY, FLORIDA WHEREAS, breast cancer is a malignant tumor that starts in the cells of the breast that can grow into (invade) surrounding tissues or spread (metastasize) to distant areas of the body; and WHEREAS, the disease occurs almost entirely in women, but men can get it too. 1 in 8 U.S. women (about 12%) will develop invasive breast cancer over the course of their lifetime. A man's lifetime risk of breast cancer is about 1 in 1,000; and WHEREAS, In 2018, an estimated 266,120 new cases of invasive breast cancer are expected to be diagnosed in women in the U.S., along with 63,960 new cases of carcinoma in situ (non- invasive), an early form of breast cancer. About 2,550 new cases of invasive breast cancer are expected to be diagnosed in men in 2018; and WHEREAS, for women in the U.S., breast cancer death rates are higher than those for any other cancer, besides lung cancer. About 40,920 women in the U.S. are expected to die in 2018 from breast cancer, though death rates have been decreasing since 1989. Women under 50 have experienced larger decreases. These decreases are thought to be a result of treatment advances, earlier detection through screening, and increased awareness. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the Board does hereby designate the day of October 13, 2018, as BREAST CANCER AWARENESS/WEAR PINK DAY IN INDIAN RIVER COUNTY to continue increased public awareness of breast cancer and to promote research for treatment and a cure. Adopted this 2nd day of October, 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 2 5:C. July 20th, 2018 Indian River County Board of County Commissioners Jason Brown, Administrator 1801 27`x' Street Vero Beach, FL 32960 Dear .Mr.Brown, In accordance with Florida Statue 125.27 Countywide forest fire protection; the Florida Forest Service of the Department of Agriculture and Consumer Service will enter into an agreement with the board of county commissioners of each county in the state. The agreement will address the establishment and maintenance of countywide fire protection of all forest and wild lands within said county. Each county shall, under the terms of such agreements, be assessed each fiscal year, as its share of the cost of providing such fire protection, a sum in dollars equal to the total forest and wild land acreage of the county, as determined by the Florida Forest Service, multiplied by 7 cents. The forest and wild lands acreage included in such agreements shall be reviewed each year by the contracting, parties and the number of forest and wild land acres and the annual fire control assessment adjusted so as to reflect the current forest acreage of the county. This reportcovers the period of July 1, 2017 through June 30, 2018. The report specifically details the Florida Forest Service accomplishments in Indian River County regarding the following: Total Acreage under Forest/ Wild lands Protection �. FLORIDA FOREST SERVICE r . , E 1e6� y 5200 HIGIiWAY 441, NORTH OKEECHOREE DISTRICT : OKEECHOBEE, FLORIDA 34972-8697 (863) 467-3220 S6 f 222 FAx ( 3) 4.7-3, E y y.. , FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM July 20th, 2018 Indian River County Board of County Commissioners Jason Brown, Administrator 1801 27`x' Street Vero Beach, FL 32960 Dear .Mr.Brown, In accordance with Florida Statue 125.27 Countywide forest fire protection; the Florida Forest Service of the Department of Agriculture and Consumer Service will enter into an agreement with the board of county commissioners of each county in the state. The agreement will address the establishment and maintenance of countywide fire protection of all forest and wild lands within said county. Each county shall, under the terms of such agreements, be assessed each fiscal year, as its share of the cost of providing such fire protection, a sum in dollars equal to the total forest and wild land acreage of the county, as determined by the Florida Forest Service, multiplied by 7 cents. The forest and wild lands acreage included in such agreements shall be reviewed each year by the contracting, parties and the number of forest and wild land acres and the annual fire control assessment adjusted so as to reflect the current forest acreage of the county. This reportcovers the period of July 1, 2017 through June 30, 2018. The report specifically details the Florida Forest Service accomplishments in Indian River County regarding the following: Total Acreage under Forest/ Wild lands Protection Rural Community Fire Protection E ui anent Lease Burn Authorizations Training Fire Activity Staffing Fire Prevention Mitigation I appreciate your continuous collaboration with the Florida Forest Service in suppressing and preventing wildfires. If you have any questions feel free to contact me at (772)-778-5085 or 1'revor.Tavlor0t. Freshfromllorida.com . 1-800-HELPFLA Since�rely�, Trevor Taylor Forest Area Supervisor Fresh nanda. www.FreshFromFlorida.co FLORIDA Florida1 FOREST SERVICE ,Agriculture & Consumer Services 40 Indian River County 2018 FLORIDA Florida Forest Service, Dist�ric�t 16 -Indian Rliver County FOREST SEW a Wildland fire protection is the primary responsibility for Florida Forest Service personnel in Indian River County. The Florida Forest Service activities in Indian River County include wildfire detection and suppression, private and public landowner assistance (plowing or harrowing pre -suppression fire lines, roller chopping, prescribed burning, etc.), and conducting wildfire prevention programs. The following is a breakdown of fire management activities performed by the Florida Forest Service in Indian River County for Fiscal Year 2017/2018. The Florida Forest Service suppressed 20 wildfires in Indian River County which burned 793 acres. Lightning accounted for 69.56 percent and authorized acreage burns 26.36 percent of the total fire acres. A total of 875 burn authorizations were issued to customers in Indian River County. Burn types included 2,989 piles and 13,082 acres. For fiscal year 2017/2018, Indian River County was assessed $13,821.36 for fire management services on 197,448 acres. To reduce the threat of wildfires, the Florida Forest Service in Indian River County worked closely with Indian River County Conservation and private landowners to treat several Wildland Urban Interface areas in Vero and Sebastian by roller chopping, mowing, and burning on approximately 150 plus acres. The Florida Forest Service cooperates with Indian River County Fire Rescue and Florida Park Service by working together to extinguish wildfires as well as leasing federal excess vehicles and equipment. Currently the Florida Park Service in Sebastian has two (2) heavy trucks that are outfitted with fire suppression equipment and one mechanics truck. Fire Prevention programs are essential to reduce the occurrence of human -caused fires. The Florida Forest Service has been tremendously successful in using Smokey Bear Programs to teach children about fire safety. Teens and adults are also educated to use fire responsibly and taught the difference between good fire and bad fire. Last year the wildfire prevention message was taken to The Firefighters Fair, Frog Leg Festival, IRC public service event, Fellsmere night out, IRC Sheriff's bbq, and many local events in the community. In all activities, our mission is to protect and manage the forest resources of Florida, ensuring that they are available for future generations. 21 Page 5 - FLORIDA .. .. _ . .. ..... .....- Florida Forest Service, District 16 -Indian River County FOAvipyLE Attachment: A (Fires by Cause) Cause Fires Percent Acres Percent Campfire 0 0 0.0 0 Children 0 0 0.0 0 Debris Burn* 0 0 0.0 0 Debris Burn --Auth-- Broad cast/Acreage 2 10.0 209.0 26.36 Debris Burn--Auth--Piles 1 5.00 0.1 0.01 Debris Burn--Auth--Yard Trash 0 0 0.0 0 Debris Burn--Nonauth-- Broadcast/Acreage 0 0 0.0 0 Debris Burn--Nonauth--Piles 1 5.00 0.2 0.03 Debris Burn--Nonauth--Yard Trash 0 0 0.0 0 Equipment use* 0 0 0.0 0 Equipment --Agriculture 0 0 0.0 0 Equipment --Logging 0 0 0.0 0 Equipment --Recreation 0 0 0.0 0 Equipment --Transportation 1 5.00 0.1 0.01 Incendiary 1 5.00 2.0 0.25 Lightning 10 50.0 551.6 69.56 Miscellaneous --Breakout 0 0 0.0 0 Miscellaneous --Electric Fence 0 0 0.0 0 31 Page rLORIi - Florida Forest Service, District 1.6 - Indian River County fO�E5f 5E+iYITGE Attachment: A (Fires by Cause) Cause Fires Percent Acres Percent Miscellaneous --Fireworks 1 5.00 3.0 0.38 Miscellaneous --Power Lines 1 5.00 12.0 1.51 Miscellaneous --Structure 0 0 0.0 0 Miscellaneous --Other 0 0 0.0 0 Railroad 0 0 0.0 0 Smoking 0 0 0.0 0 Unknown 2 10.0 15.0 1.89 Total 20 793.0 41 Page F40R10A £aF Florida Forest Service, District 16 - Indian River County ATTACHMENT: B (Authorizations by type) Burn Type Authorized Fires Authorized Acres Authorized Piles Agricultural --Pasture 472 6,889 1,668 Agricultural --Range management 29 548 34 Agricultural --Stubble (post harvest.) 14 800 70 Agricultural --Sugarcane 0 0 0 Agriculture --Citrus 231 0 1,025 Land clearing--Non-residential--With ACI 0 0 0 Land clearing--Non-residential--Without ACI 77 0 160 Land clearing--Residential--With ACI 0 0 0 Land clearing--Residential--Without ACI 27 0 32 Silvicultural--Disease control 0 0 0 Silvicultural--Ecological 14 3,697 0 Silvicultural--Hazard removal 10 1,098 0 Silvicultural--Other 0 0 0 Silvicultural--Prior to seed 0 0 0 Silvicultural--Site preparation 1 50 0 Silvicultural--Wildlife 0 0 0 Total 875 13,082 2,989 51 Page 7, A - INFORMATIONAL INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: September 24, 2018 FROM: Kristin Daniels Acting Manager, Office of Management & Budget SUBJECT: UPDATE ON ALL ABOARD FL/VERO ELECTRIC EXPENSES DESCRIPTION Staff is providing an update to the Board of County Commissioners on actual expenses for All Aboard Florida and Vero Electric/FMPA issues. Please see the attached documents for expenses incurred as of 9/24/18. ATTACHED: • All Aboard Fl. expenses through 9/24/18 spreadsheet. • Vero Beach Electric/FPL/FMPA expenses through 9/24/18 spreadsheet. All Aboard Florida Expenses Indian River County Board approved expenses of $186,921 prior to 3/24/15 authorization 3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 - 16/17 in addition to prior authorizations Acct#00130214-033110-15023 Legal Services Date Vendor Amount Note 9/10/2018 Bryan Cave LLP $109,699.89 Fees for Legal Service -July 2018 8/24/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -5/11-7/30/18 8/8/2018 Bryan Cave LLP $49,360.27 Fees for Legal Service -June 2018 7/18/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -4/18-4/20/18 7/17/2018 Bryan Cave LLP $14,257.36 Fees for Legal Services -May 2018 7/2/2018 McDermot,Will & Emery LLP $10,012.00 IRC Legislative Advocacy Matters -4/6-4/20/18 6/13/2018 Bryan Cave LLP $30,148.74 Fees for Legal Services -April 2018 5/29/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -2/27-4/5/18 5/15/2018 Bryan Cave LLP $23,853.70 Fees for Legal Services -March 2018 5/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 2/14-27/18 4/9/2018 Bryan Cave LLP $56,189.09 Fees for Legal Services -Feb 2018 4/9/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Jan/Feb 3/14/2018 Bryan Cave LLP $58,782.89 Fees for Legal Services -Jan 2018 3/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Dec/Jan 2/20/2018 Bryan Cave LLP $32,662.90 Fees for legal Services -Dec 2017 2/2/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -Dec 1/17/2018 Bryan Cave LLP $6,358.50 Fees for Legal Services -Nov 2017 12/19/2017 McDermot,Will & Emery LLP $10,089.56 IRC Legislative Advocacy Matters-Oct/Nov 12/19/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -Sept Subtotal Expenses FY 17/18 $481,414.90 9/30/2017 McDermot,Will & Emery LLP $10,033.78 Fees for Legal Services -Aug & Sept 9/30/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters 9/30/2017 Bryan Cave LLP $2,995.50 Fees for Legal Services -Sept 2017 9/30/2017 Bryan Cave LLP $1,119.00 Fees for Legal Services -Aug 2017 9/27/2017 Bryan Cave LLP $13,195.60 Fees for Legal Services -July 2017 8/15/2017 Bryan Cave LLP $5,893.00 Fees for Legal Services- June 2017 7/17/2017 Bryan Cave LLP $20,729.17 Fees for Legal Services -May 2017 private activity bonds 7/17/2017 Bryan Cave LLP $1,551.00 Fees for Legal Services- May 2017 6/13/2017 Bryan Cave LLP $823.50 Fees for Legal Services -April 2017 5/12/2017 Bryan Cave LLP $2,608.50 Fees for Legal Services -March 2017 5/12/2017 Bryan Cave LLP $77.02 Fees for Legal Service -March 2017 private activity bonds 4/10/2017 Bryan Cave LLP $3,385.90 Fees for Legal Services -Feb 2017 4/10/2017 Bryan Cave LLP $375.00 Fees for Legal Services -Feb 2017 private activity bonds 3/8/2017 Bryan Cave LLP $11,097.20 Fees for Legal Services -Jan 2017 3/8/2017 Bryan Cave LLP $14,886.78 Fees for Legal Services -Jan 2017 private activity bonds 2/20/2017 Bryan Cave LLP $342.50 Fees for Legal Services- Dec 2016 2/20/2017 Bryan Cave LLP $53,720.93 Fees for Legal Services -Dec 2016 private activity bonds 1/24/2017 Shubin & Bass PAS $4,795.00 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP $534.50 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP $15,931.78 Fees for Legal Services -Nov 2016 -private activity bonds 12/1/2016 Bryan Cave LLP $1,722.50 Fees for Legal Services -Oct 2016 12/1/2016 Bryan Cave LLP $16,457.70 Fees for Legal Services -Oct 2016 -private activity bonds 12/1/2016 Shubin & Bass PAS $9,387.20 Fees for Legal Services -Oct 2016 Subtotal Expenses FY 16/17 $201,663.06 9/30/2016 Bryan Cave LLP $5,060.15 Fees for Legal Services -Sept 2016 9/30/2016 Bryan Cave LLP $46,369.62 Fees for Legal Services -Sept 2016 -private activity bonds 9/30/2016 Bryan Cave LLP $20,358.95 Fees for Legal Services -Aug 2016 9/30/2016 Bryan Cave LLP $8,496.08 Fees for Legal Services -Aug 2016 -private activity bonds 9/30/2016 Shubin & Bass PAS $28,277.00 Fees for Legal Services -Sept 2016 9/28/2016 Shubin & Bass PAS $22,949.40 Fees for Legal Services -Aug 2016 9/28/2016 Shubin & Bass PAS $15,581.00 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $14,149.70 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $3,457.13 Fees for Legal Services -July 2016- private activity bonds 8/16/2016 Bryan Cave LLP $72,430.59 Fees for Legal Services -June 2016- private activity bonds 8/16/2016 Bryan Cave LLP $1,754.00 Fees for Legal Services -June 2016 7/27/2016 Shubin & Bass PAS $17,550.50 Fees for Legal Services -June 2016 7/19/2016 Bryan Cave LLP $3,561.50 Fees for Legal Services -May 2016 7/19/2016 Bryan Cave LLP $9,255.65 Fees for Legal Services -May 2016 -private activity bonds 6/21/2016 Shubin & Bass PAS $11,591.49 Fees for Legal Services -May 2016 6/14/2016 Bryan Cave LLP $27,804.30 Fees for Legal Services -April 2016 6/14/2016 Bryan Cave LLP $386.10 Fees for Legal Services -April 2016 -private activity bonds 10 Date Vendor Amount Note 5/24/2016 Shubin & Bass PAS $29,983.35 Fees for Legal Services -April 2016 5/3/2016 5hubin & Bass PAS $21,968.25 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $19,845.75 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $128,696.58 Fees for Legal Services -March 2016 -private activity bonds 4/6/2016 Bryan Cave LLP $112,572.86 Fees for Legal Services -Feb 2016 -private activity bonds 4/6/2016 Nabors & Giblin $150.00 Fees for Legal Services -August 2015 3/30/2016 Shubin & Bass PAS $7,575.75 Fees for Legal Services -Feb 2016 3/16/2016 Bryan Cave LLP $31,795.61 Fees for Legal Service -Jan 2016 -private activity bonds 3/16/2016 Bryan Cave LLP $22,207.65 Fees for Legal Services -Jan 2016 2/9/2016 Bryan Cave LLP $16,410.09 Fees for Legal Service -Dec 2015 private activity bonds 2/9/2016 Bryan Cave LLP $6,767.90 Fees for Legal Service -Dec 2015 1/20/2016 Bryan Cave LLP $50,663.10 Fees for Legal Service -Nov 2015 private activity bonds 1/20/2016 Bryan Cave LLP $20,948.09 Fees for Legal Services Nov 2015 12/8/2015 Bryan Cave LLP $27,303.95 Fees for Legal Services Oct 2015 12/8/2015 Bryan Cave LLP $1,245.06 Fees for Legal Services -Oct 2015 private activity bonds Subtotal Expenses FY 15/16 $807,167.15 9/30/2015 Bryan Cave LLP $54,812.80 Fees for Legal Services Sept 2015 9/30/2015 Bryan Cave LLP $7,113.36 Fees for Legal Services -Sept 2015 private activity bonds 9/30/2015 Bryan Cave LLP $81,436.99 Fees for Legal Services -Aug 2015 9/30/2015 Bryan Cave LLP $55,354.02 Fees for Legal Services -Aug 2015 private activity bonds 8/28/2015 Bryan Cave LLP $51,636.09 Fees for Legal Services -July 2015 private activity bonds 8/28/2015 Bryan Cave LLP $6,307.05 Fees for Legal Services -July 2015 8/12/2015 Bryan Cave LLP $50,710.86 Fees for Legal Services -June 2015 private activity bonds 8/12/2015 Bryan Cave LLP $37,687.25 Fees for Legal Services -June 2015 7/1/2015 Bryan Cave LLP $178,503.50 Fees for Legal Services -May 2015 private activity bonds 7/1/2015 Bryan Cave LLP $37,048.25 Fees for Legal Services -May 2015 7/2/2015 Bryan Cave LLP $177,071.70 Fees for Legal Services -April 2015 7/1/2015 Bryan Cave LLP $28,871.78 Fees for Legal Services -April 2015 private activity bonds 6/18/2015 Nabors Giblin & Nickerson PA ($250.00) Martin county paid 1/2 5/20/2015 Nabors Giblin & Nickerson PA $500.00 Fees for Legal Services 05/12/15 Bryan Cave LLP $28,877.05 Fees for Legal Services 05/12/15 Bryan Cave LLP $145,105.00 Fees for Legal Services 04/20/15 Bryan Cave LLP $4,107.50 Fees for Legal Services 3/24/15 Nabors Giblin & Nickerson PA* $617.49 IRC 1/3 Portion of Legal Fees 2/24/15 Nabors Giblin & Nickerson PA* $5,593.56 IRC 1/3 Portion of Legal Fees 12/22/14 Bryan Cave LLP $33,252.60 Fees for Legal Services 12/10/14 Bryan Cave LLP $79,962.30 Fees for Legal Services Subtotal Expenses FY 14/15 $1,064,319.15 9/30/14 Bryan Cave LLP $26,975.60 Fees for Legal Services 9/30/14 Bryan Cave LLP $638.70 Fees for Legal Services 9/17/14 Bryan Cave LLP $937.50 Fees for Legal Services Subtotal Expenses FY 13/14 $28,551.80 *Split between St.Lucie, Indian River, and Martin Counties Acct#00110214-033190-15023 Other Professional Services 8/30/2018 Florida Dept of Transportation $82.84 Public Records Request -balance 7/10/2018 Florida Dept of Transportation $82.84 Public Records Request Subtotal Expenses FY 17/18 $165.68 4/28/2017 Martin County 50% reimbursement -$3,380.35 50% reimbursement 4/18/2017 Triad Railroad Consultants $6,760.69 Expert Witness 2/20/2017 Atkins North America,lnc. $1,607.00 Drainage Reports & calculations 1/24/2017 Triad Railroad Consultants $13,396.11 12/1/2016 VB Court Reporters $300.00 St Johns Admin Hearing 12/1/2016 Scripps $95.70 Legal Advertising Subtotal Expenses FY 16/17 $18,779.15 9/30/2016 GK Environmental $5,580.00 9/30/2016 Triad Railroad Consultants $24,758.59 Review AAF 90% & plans 9/30/2016 Atkins North America,lhc. $20,782.50 Drainage Reports & calculations 9/30/2016 Federal Express $8.18 8/5/2016 GK Environmental $2,040.00 7/12/2016 Dylan Reingold-travel to Wash DC $928.37 AAF Hearing 6/1/2016 US Legal Support Inc. $160.80 AAF Hearing Certified Transcriber 5/23/2016 Federal Express $6.10 Shipping 5/11/2016 GK Environmental $6,000.00 Prelim wetland determination 4/19/16 GK Environmental $1,875.00 Prelim wetland determination 1/26/2016 Federal Express $6.85 Shipping 1/25/2016 VB Court Reporting $417.50 IRC vs Rogoff Subtotal Expenses FY 15/16 $62,563.89 11 Date Vendor Amount Note 9/30/2015 Dylan Reingold $412.00 Reimburse for case filing 9/16/2015 Federal Express $3.92 Shipping 8/25/2015 Railroad Consultant Group $36,053.97 Rail Safety Study 8/25/2015 Railroad Consultant Group $435.00 Rail Safety Study 7/14/2015 Federal Express $6.31 Shipping 7/2/2015 William M Sampson $6,875.00 Rail Crossing Analysis 6/16/2015 Federal Express $7.84 Shipping 6/10/2015 Dylan Reingold-travel to Wash DC $446.11 Preliminary Hearing 5/12/2015 Treasury of the United States $570.00 Public Records Subtotal Expenses FY 14/15 $44,810.15 Acct#00110111-034020-15023 All Travel 9/11/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando $111.91 9/11/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando $122.06 9/11/2018 Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando $91.52 9/4/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando $110.45 9/4/2018 Jason E. Brown -FL Dev Finance Corp Mtg- Orlando $91.52 5/8/2018 Dylan Reingold-Capital Hill All Aboard FL Mtg $161.89 5/8/2018 Kate P. Cotner -Capital Hill All Aboard FL Mtg $271.64 5/1/2018 The Liaison Capital Hill Hotel -Kate Cotner $274.37 5/1/2018 American Airlines -Kate Cotner $167.20 5/1/2018 Jet Blue -Dylan Reingold $128.20 5/1/2018 The Liason Capitol Hill Hotel -Dylan Reingold $548.74 Subtotal Expenses FY 17/18 $2,079.50 9/30/2017 Delta Air $191.80 9/30/2017 American Airlines $193.20 9/30/2017 Jet Blue $168.20 9/30/2017 Jet Blue $25.00 9/30/2017 Bob Solari -travel to Washington DC $869.98 with OMB,Senator & Congressman & FDOT Acct#00110214-034020-15023 All Travel 9/30/2017 Kate Cotner -travel to Washington DC $768.02 9/30/2017 Dylan Reingold-travel to Washington DC $753.49 6/28/2017 Kate Cotner -Tag Meeting $60.07 mileage to Cocoa Subtotal Expenses FY 16/17 $3,029.76 4/20/2016 Dylan Reingold $106.26 Hearing 4/6/2016 Aloft Hotel $109.00 MHG Tallahassee AL P -Dylan Reingold 12/16/2015 Kimberly Graham $901.76 Fed Railway Assoc. Mtg-Washington DC 12/2/2015 Kate Cotner -FAC Legislative Conference $19.44 Subtotal Expenses FY 15/16 $1,136.46 9/8/2015 Doubletree Orlando $271.36 Orlando -Travel -FI. Dev. Finance Corp 8/26/2015 Dylan Reingold $75.26 8/26/2015 Kate Cotner ($5.36) Orlando -Travel -FL Dev. Finance Corp Subtotal Expenses FY 14/15 $341.26 Acct#11124319-033190 Other Professional Services 7/02/15 CDM Smith Inc $23,454.00 Work Order 10 EIS 1/02/15 CDM Smith Inc $6,973.40 Work Order 13 Noise Monitoring 1/02/15 CDM Smith Inc $2,122.50 Work Order 10 EIS 11/26/14 CDM Smith Inc $5,605.00 Work Order 10 EIS 11/21/14 CDM Smith Inc $6,585.80 Work Order 13 Noise Monitoring Subtotal Expenses FY 14/15 $44,740.70 9/30/14 CDM Smith Inc $1,937.00 Work Order 13 Noise Monitoring 9/30/14 CDM Smith Inc $8,077.00 Work Order 10 EIS 8/29/14 CDM Smith Inc $4,135.00 Work Order 10 EIS 8/08/14 CDM Smith Inc $3,125.00 Work Order 10 EIS Subtotal Expenses FY 13/14 $17,274.00 12 Date Vendor Amount Total Expenses 17/18 $483,660.08 Total Expenses 16/17 $223,471.97 Total Expenses 15/16 $870,867.50 Total Expenses 14/15 $1,154,211.26 Total Expenses 13/14 $45,825.80 Total expenses processed as of 9/24/18 $2,778,036.61 Total Board authorized budget for FY 17/18 $592,544.00 Total Board authorized budget for FY 16/17 $223,471.00 Total Board authorized budget for FY 15/16 $870,868.00 Total Board authorized budget for FY 14/15 $1,154,212.00 Total Board authorized budget for FY 13/14 $45,826.00 Total budgeted 13/14-17/18 $2,886,921.00 Remaining Balance $108,884.39 Note 13 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Carolos Alvarez,Esq 2/20/2017 Berger Singerman $880.00 Subtotal Expenses FY 16/17 $880.00 9/30/2016 Berger Singerman $1,072.50 9/20/2016 Berger Singerman $632.50 8/16/2016 Berger Singerman $275.00 7/19/2016 Berger Singerman $275.00 6/14/2016 Berger Singerman $605.00 5/24/2016 Berger Singerman $495.00 5/4/2016 Berger Singerman $1,650.00 2/9/2016 Berger Singerman $1,265.00 1/20/2016 Berger Singerman $11,722.50 12/22/2015 Berger Singerman $15,090.00 12/8/2015 King Reporting & Video $457.75 11/17/2015 Berger Singerman $2,172.50 Subtotal Expenses FY 15/16 $35,712.75 9/30/2015 Berger Singerman $5,462.50 9/21/2015 Berger Singerman $25,370.00 8/18/2015 Berger Singerman $10,150.00 7/22/2015 Berger Singerman $7,855.00 7/1/2015 Berger Singerman $29,622.50 6/3/2015 Nabors Giblin & Nickerson $312.50 5/20/2015 Carolos Alvarez,Esq $1,878.10 4/20/2015 Gonzalez Saggio & Harlan $10,582.50 4/2/2015 Gonzalez Saggio & Harlan $26,713.48 3/23/2015 Gonzalez Saggio & Harlan $10,312.50 3/23/2015 Nabors Giblin & Nickerson $4,161.72 2/2/2015 Gonzalez Saggio & Harlan $22,882.98 1/16/2015 Gonzalez Saggio & Harlan $16,610.00 12/3/2014 Gonzalez Saggio & Harlan $8,824.24 Subtotal Expenses FY 14/15 $180,738.02 9/30/2014 Gonzalez Saggio & Harlan $7,821.90 9/30/2014 Gonzalez Saggio & Harlan $30,144.31 8/15/2014 Gonzalez Saggio & Harlan $12,292.50 7/22/2014 Gonzalez Saggio & Harlan $8,415.00 Subtotal Expenses FY 13/14 $58,673.71 14 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Federal Express Other Prof. Services /Legal Advertising 1/20/2016 5/27/2016 RW Wilson & Assoc $4,090.00 4/22/2016 RW Wilson &Assoc $4,090.00 4/8/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 2/9/2016 Federal Express $4.85 1/20/2016 RW Wilson & Assoc $4,090.00 1/8/2016 RW Wilson & Assoc $4,090.00 12/22/2015 RW Wilson & Assoc $4,090.00 9/10/2014 Subtotal Expenses FY 15/16 $32,724.85 9/30/2015 RW Wilson & Assoc $4,090.00 9/11/2015 RW Wilson & Assoc $4,090.00 8/14/2015 RW Wilson & Assoc $4,090.00 7/21/2015 Kate Cotner Reimbursement $50.00 7/10/2015 RW Wilson & Assoc $4,090.00 5/26/2015 RW Wilson & Assoc $4,090.00 5/21/2015 Scripps Treasure Coast $71.76 3/4/2015 RB Oppenheim Assoc $4,625.00 2/13/2015 FMPA-copy of audio $119.13 1/16/2015 Scripps Treasure Coast $70.98 11/19/2014 Scripps Treasure Coast $63.96 6/19/2018 Tim Zorc-PSC meeting -Tallahassee Subtotal Expenses FY 14/15 $25,450.83 9/30/2014 Scripps Treasure Coast $87.36 9/10/2014 Scripps Treasure Coast $88.92 $1,129.82 Subtotal Expenses FY 13/14 $176.28 Travel 6/19/2018 Peter O'Bryan-PSC meeting Tallahassee $98.00 6/19/2018 Peter O'Bryan-PSC meeting Tallahassee $353.39 6/19/2018 Tim Zorc-PSC meeting -Tallahassee $380.74 3/21/2018 Tim Zorc-FMPA meeting -Orlando $97.82 1/23/2018 Tim Zorc-FMPA meeting -Orlando $99.16 12/19/2017 Tim Zorc-FMPA meeting -Orlando $100.71 Subtotal Expenses FY 17/18 $1,129.82 3/16/2016 Dylan Reingold-FL Senate Committee mtg $394.25 3/8/2016 Courtyard by Marriot $98.00 1/20/2016 Dylan Reingold-FMPA mtg/Tallahassee $372.39 1/6/2016 Dylan Reingold-FMPA mtg/Tallahassee $149.00 10/12/2015 Dylan Reingold-Joint Legislative mtg/Tallahassee $437.53 Subtotal Expenses FY 15/16 $1,451.17 8/26/2015 Dylan Reingold-FMPA mtg/Tallahassee $75.26 8/26/2015 Kate Cotner-FMPA mtg/Tallahassee $36.00 Subtotal Expenses FY 14/15 $111.26 15 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Total expenses FY 17/18 $1,129.82 Total expenses FY 16/17 $880.00 Total expenses FY 15/16 $69,888.77 Total expenses FY 14/15 $206,300.11 Total expenses FY 13/14 $58,849.99 Total expenses processed as of 9/24/18 $337,048.69 Budget Authorization 10/1/2017 FY 17/18 Budget 10/1/2016 FY 16/17 Budget 10/1/2015 FY 15/16 Budget 9/15/2015 Legal Services Budget $68,909.00 $69,789.00 $69,889.00 $35,150.00 3/18/2015 Legal Services $130,000.00 5/5/2014 Legal Services $100,000.00 Total Board Authorized Budget $404,828.00 Remaining Balance $67,779.31 16 79- Indian ,9. Indian River County Venue Event Calendar Review For more information go to www.ircgov.com - Event Calendar Special Olympics Aquatic Championship www.ircrec.com/ncac Oct 6-7 @ North County Aquatic Center: • 8am - 3pm, VOLUNTEERS NEEDED! Touch ATruck by Kindergarten Readiness Collaborative www.krcirc.org Oct 6 @ IRC Fairgrounds: • Saturday 10am-2pm - Big Trucks to explore, fun for the whole family. Vero Beach Centennial Celebration - PRIVATE (Invitation Only) Oct 11 @ iG Center: • 5:30-7:30pm Treasure Coast Boat Show, Marine Flea Market & Seafood Festival Oct 13-14 @ IRC Fairgrounds: www.treasurecoastboatshow.net • 9am-5pm: Sat and Sun. United Healthcare Medicare and Retirement Workshop - PRIVATE Oct 15 @ iG Center: • loam- 12noon Community Office Hours Event Oct 18 @ North IRC Library: • 10am- One on one with Commissioner Susan Adams Tom Collins Insurance Event - PRIVATE Oct 18 @ iG Center: • 6:30-8:45pm Take Aim at Child Abuse - 1 st Annual Sporting Clay Event Oct 20 @ IRC Shooting Range: • 8:30am-2pm Jimmy Graves Foundation (JGF) Leadership Education And Development (LEAD) FAU Training: Student Leader Challenge Oct 20 @ iG Center: 17 • 9am- 3pm Oslo Middle Volleybll Tournament Oct 20 @ iG Center: • 9am- 2pm Tickets sold at the door. $2 kids $5 adults Steve Mix Basketball Academy - Session 2 of 4 Oct 21 @ iG Center: • 3-4:30pm- teach aspects of the game& hone in on some specifics per session. Tom Collins Insurance Event - PRIVATE Oct 25 @ iG Center: • 6:30-8:45pm Classy Chris Gray Boxing Event Oct 27 @ IRC Fairgrounds: • 5- lOpm United Healthcare Medicare and Retirement Workshop - PRIVATE Oct 29 @ iG Center: • l0am- 12noon IRC Fire Department Pinning Ceremony - PRIVATE Nov 1 @ iG Center: • 6-7:30pm: Pinning ceremony for new hires and promotions. Jumpstart Antique Show - IRC Veteran's Council Nov 3 @ IRC Fairgrounds: • 10am-4pm South County Community Meeting Nov 5 @ iG Center: • 5:30-7pm: Local topics with Commissioner Peter O'Bryan Community Office Hours Event Nov 15 @ North IRC Library: • 10am- One on one with Commissioner Susan Adams Indian River Dog Training Event Nov 16-17 @ IRC Fairgrounds: • 7am-7pm Steve Mix Basketball Academy - Session 3 of 4 Nov 18 @ iG Center: • 3-4:30pm- teach aspects of the game & hone in on some specifics per session. Vero Beach Military History Expo www.patriotshows.com Dec 1-2 @ IRC Fairgrounds: 1 18 • Saturday 9am-5pm • Sunday 9am-4pm JEFFREY R. SMITH, Clerk of Circuit Court & Comptroller Finance Ddpartment 1801 27 ' Street Vero Beach, FL 32960 CPA, CGFO, CGMA TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: September 13, 2018 am SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS September 7, 2018 to September 13, 2018 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of September 7, 2018 to September 13, 2018. 19 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 371939 09/13/2018 UTIL REFUNDS 47.69 371940 09/13/2018 UTIL REFUNDS 20.65 371941 09/13/2018 UTIL REFUNDS 5.09 371942 09/13/2018 UTIL REFUNDS 51.90 371943 09/13/2018 UTIL REFUNDS 46.76 371944 09/13/2018 UTIL REFUNDS 39.54 371945 09/13/2018 UTIL REFUNDS 13.94 371946 09/13/2018 UTIL REFUNDS 10.07 371947 09/13/2018 UTIL REFUNDS 14.99 371948 09/13/2018 UTIL REFUNDS 69.96 371949 09/13/2018 UTIL REFUNDS 49.15 371950 09/13/2018 UTIL REFUNDS 6.70 371951 09/13/2018 UTIL REFUNDS 75.16 371952 09/13/2018 UTILREFUNDS 67.74 371953 09/13/2018 UTIL REFUNDS 76.73 371954 09/13/2018 UTIL REFUNDS 78.47 371955 09/13/2018 UTIL .REFUNDS 13.76 371956 09/13/2018 UTIL REFUNDS 38.35 371957 09/13/2018 UTIL REFUNDS 43.15 371958 09/13/2018 UTIL REFUNDS 266.60 371959 09/13/2018 UTIL REFUNDS 42.05 371960 09/13/2018 UTIL REFUNDS 90.12 371961 09/13/2018 UTIL REFUNDS 92.26 371962 09/13/2018 UTIL REFUNDS 76.46 371963 09/13/2018 UTIL REFUNDS 4.30 371964 09/13/2018 UTIL REFUNDS 87.00 371965 09/13/2018 UTIL REFUNDS 38.13 371966 09/13/2018 UTIL REFUNDS 26.12 371967 09/13/2018 UTIL REFUNDS 72.96 371968 09/13/2018 UTIL REFUNDS 39.17 371969 09/13/2018 UTIL REFUNDS 23.37 371970 09/] 3i20 ] 8 UTILREFUNDS 73.58 371971 09/13/2018 UTIL REFUNDS 42.88 371972 09/13/2018 UTIL REFUNDS 31.49 371973 09/13/2018 UTIL REFUNDS 79.27 371974 09/13/2018 UTIL REFUNDS 68.18 371975 09/13/2018 UTIL REFUNDS 12.32 371976 09/13/2018 UTIL REFUNDS 37.80 371977 09/13/2018 UTILREFUNDS 39.03 371978 09/13/2018 UTIL REFUNDS 35.63 371979 09/13/2018 UTIL REFUNDS 41.50 371980 09/13/2018 UTIL REFUNDS 75.16 371981 09/13/2018 UTIL REFUNDS 34.92 371982 09/13/2018 UTIL REFUNDS 38.04 371983 09/13/2018 UTILREFUNDS 26.66 371984 09/13/2018 UTIL REFUNDS 52.52 371985 09/13/2018 UTIL REFUNDS 42.19 371986 09/13/2018 UTIL REFUNDS 69.18 371987 09/13/2018 UTILREFUNDS 20.66 37.1988 09/13/2018 UTIL REFUNDS 79.11 371989 09/13/2018 UTIL REFUNDS 33.50 371990 09/13/2018 UTIL REFUNDS 68.54 371991 09/13/2018 UTIL REFUNDS 74.44 371992 09/13/2018 UTIL REFUNDS 11.68 371993 09/13/2018 UTIL REFUNDS 38.05 371994 09/13/2018 UTIL REFUNDS 79.90 371995 09/13/2018 UTIL REFUNDS 31.23 371996 09/13/2018 UTIL REFUNDS 28.70 20 TRAM'S NBR DATE VENDOR AMOUNT 371997 09/13/2018 UTIL.REFUNDS 59.07 371998 09/13/2018 UTILREFUNDS 72.96 371999 09/13/2018 UTILREFUNDS 6.13 372000 09/13/2018 UTILREFUNDS 25.79 372001 09/13/2018 UTILREFUNDS 1,276.17 372002 09/13/2018 UTIL REFUNDS 32.93 372003 09/13/2018 UTIL REFUNDS 55.12 372004 09/13/2018 UTIL REFUNDS 45.50 372005 09/13/2018 UTILREFUNDS 24.62 372006 09/13/2018 UTILREFUNDS 59.07 372007 09/13/2018 UTIL REFUNDS 2.86 372008 09/13/2018 UTILREFUNDS 12.46 372009 09/13/2018 UTILREFUNDS 32.58 372010 09/13/2018 UTILREFUNDS 78.25 372011 09/13/2018 UTILREFUNDS 51.90 372012 09/13/2018 UTILREFUNDS 10.28 372013 09/13/2018 UTIL REFUNDS 85.42 372014 09/13/2018 UTILREFUNDS 54.35 372015 09/13/2018 JOSEPH MILLER 10.00 372016 09/13/2018 RONALD LTE -SNOW 5.00 372017 09/13/2018 VERONICA OGILVIE 1.00 372018 09/13/2018 C VICTOR RIEDEL 110.00 372019 09/13/2018 LYNN WALSH 15.00 372020 09/13/2018 EMMETT LANE 10.00 372021 09/13/2018 JAMES D CHASTAIN 6.00 372022 09/13/2018 ALBERT SANSONE 35.00 372023 09/13/2018 THOMAS FRAME 60.00 372024 09/13/2018 RONALD HUNT 20.00 372025 09/13/2018 DIANE PICKI-iARDT 15.00 372026 09/13/2018 WILLIAM LEWIS 4.00 372027 09/13/2018 BROC.K, JAMES & MARILYN 10.00 372028 09/13/2018 MARY 1-UGHTOWER 9.00 372029 09/13/2018 MARY WILLIAMS 30.00 372030 09/13/2018 PAUL CONE 40.00 372031 09/13/2018 PATRICIATHOMAS 5.00 372032 09/13/2018 GENE PERRY 5.00 372033 09/13/2018 RALPH BURON 10.00 372034 09/13%2018 MICHAEL CHUHALOFF 33.00 372035 09/13/2018 DONALD BRAUGHTON 15.00 372036 09/13/2018 CYNTHIA GATT 28.00 372037 09/13/2018 ELLEN HAYTH 6.00 372038 09/13/2018 JEANNE BISHOP 5.00 372039 09/13/2018 BETTIEBOGER 8.00 372040 09/13/2018 DANNY COLVIN 2.80 372041 09/13/2018 GEORGE CREASER 36.00 372042 09/13/2018 BETTY DRAWDY 10.00 372043 09/13/2018 JOHN FUCCI 20.00 372044 09/13/2018 LOIS HAZINSKI 2.40 372045 09/13/2018 TESSA NORDFELT 45.00 372046 09/.13/2018 LUCY RIGGIO 12.00 372047 09/13/2018 ESTER RYMER 0.90 372048 09/13/2018 LYN SIMMONS 6.00 372049 09/13/2018 WILLIAM STAPLES 40.00 372050 09/13/2018 KATHLEEN STRICKLAND 5.00 372051 09/13/2018 BETTY VIDLER 60.00 372052 09/13/2018 MARGARET WILSON 22.50 372053 09/13/2018 HARRY LUTZ 10.00 372054 09/13/2018 JORDAN MOWER INC 305.73 372055 09/13/2018 COMMUNICATIONS INTERNATIONAL 1,200.00 372056 09/13/2018 COMMUNICATIONS INTERNATIONAL 38,182.72 21 TRANS NBR DATE VENDOR AMOUNT 372057 09/13/2018 COMMUNICATIONS INTERNATIONAL 2,100.00 372058 09/13/2018 TEN -8 FIRE EQUIPMENT INC 511.50 372059 09/13/2018 RANGER CONSTRUCTION IND INC 636.53 372060 09/13/2018 VERO CHEMICAL DISTRIBUTORS INC 441.70 372061 09/13/2018 PERERS ENTERPRISES INC 46.35 372062 09/13/2018 RICOH USA INC 50.75 372063 09/13/2018 CHISHOLM CORP OF VERO 1.813.40 372064 09/1312018 KIMLEY HORN & ASSOC INC 5,567.90 372065 09/13/2018 HENRY SCHEIN INC 169.75 372066 09/13/2018 VELDE FORD INC 1,785.63 372067 09/13/2018 SAFETY PRODUCTS INC 1,570.40 372068 09/13/2018 SEWELL HARDWARE CO INC 30.95 372069 09/13/2018 GRAINGER 195.58 372070 09/13/2018 KELLY TRACTOR CO 2,800.10 372071 09/13/2018 GENES AUTO GLASS INC 217.00 372072 09/13/2018 GRAYBAR ELECTRIC 21.01 372073 09/13/2018 MY RECEPTIONIST INC 344.56 372074 09/13/2018 AMERIGAS EAGLE PROPANE LP 1,603.84 372075 09/13/2018 WILD LAND ENTERPRISES INC 49.92 372076 09/13/2018 HACH CO 2.444.49 372077 09/13/2018 CLIFF BERRY INC 217.35 372078 09/13/2018 DEEP SIX DIVE SHOP INC 76.78 372079 09/13/2018 KSM ENGINEERING & TESTING INC 748.00 372080 09/13/2018 BOUND TREE. MEDICAL LLC 2,816.07 372081 09/13/2018 PETES CONCRETE 3,050.00 372082 09/13/2018 PARAGON ELECTRIC INC 8,972.00 372083 09/13/2018 PHILIP VANVYNCKT 715.00 372084 09/13/2018 DELL MARKETING LP 61.89 372085 09/13/2018 THE GOODYEAR TIRE & RUBBER COMPANY 100.00 372086 09/13/2018 BLAKESLEE SERVICES INC 65.00 372087 09/13/2018 BAKER & TAYLOR INC 8.102.91 372088 09/13/2018 BRANDTS APPLIANCE SERVICE INC 89.00 372089 09/13/2018 MIDWEST TAPE LLC 1,318.60 372090 09/13/2018 BAKER DISTRIBUTING CO LLC 26.45 372091 09/1312018 CENGAGE LEARNING INC 80.96 372092 09/13/2018 SOFTWARE HARDWARE INTEGRATION 146.00 372093 09/13/2018 FLORIDA ASSOCIATION OF COUNTIES INC 75.00 372094 09/13/2018 COMMUNITY ASPHALT CORP 657.36 372095 09/13/2018 SUNSHINE REI IABILATION CENTER OF IRC INC 30.00 372096 09/.13/2018 CLERK OF CIRCUIT COURT 76.05 372097 09/13/2018 CLERK OF CIRCUIT COURT 3_,688.14 372098 09/13/2018 INDIAN RIVER COUNTY HEALTH DEPT 530.00 372099 09/13/2018 ROGER J NICOSIA 731.00 372100 09/13/2018 CITY OF VERO BEACH 76,675.64 372101 09/13/2018 INDIAN RIVER ALL FAB INC 99.00 372102 09/13/2018 FERGUSON ENTERPRISES INC 1,310.00 372103 09/13/2018 INDIAN RIVER COUNTY SHERIFF 2,415.00 372104 09/13/2018 INDIAN RIVER COUNTY SHERIFF 50.00 372105 09/13/2018 OMR CORP 345.00 372106 09/13/2018 PUBLIX SUPERMARKETS 22.45 372107 09/13/2018 ROGER CLEVELAND GOLF INC 1,000.80 372108 09/13/2018 INTERNATIONAL GOLF MAINTENANCE INC 990.00 372109 09/13/2018 FEDERAL EXPRESS CORP 29.66 372110 09/13/2018 RIVERFRONT HOTEL LLC 322.00 372111 09/13/2018 CITY OF SEBASTIAN 24,142.65 372112 09/13/2018 TIMOTHY ROSE CONTRACTING INC 172,071.91 372113 09/13/2018 CALLAWAY GOLF SALES COMPANY 602.27 372114 09/13/2018 SUBSTANCE AWARENESS COUNCIL OF IRC INC 10,_556.06 372115 09/13/2018 SUBSTANCE AWARENESS COUNCIL OF IRC INC 255.69 372116 09/13/2018 FLORIDA POWER AND LIGHT 11,540.17 22 TRANS NBR DATE VENDOR AMOUNT 372117 09/13/2018 JAMES GRAY JR 187.88 372118 09/13/2018 CITY OF FELLSMERE 244.40 372119 09/13/2018 PEACE RIVER ELECTRIC COOP INC 29.16 372120 09/13/2018 WASTE MANAGEMENT INC 4,000.00 372121 09/13/2018 LANGUAGE LINE SERVICES INC 141.59 372I22 09/13/2018 TOCOMA RUBBER STAMP & MARKING SYSTEM 40.09 372123 09/13/2018 TREASURE COAST SPORTS COMMISSION INC 4,929.42 372124 09/13/2018 CENTRAL FLORIDA PRIMA. 25.00 372125 09/13/2018 NATIONAL ALLIANCE FOR YOUTH SPORTS 420.00 372126 09/13/2018 DONALD JONES 180.00 372127 09/13/2018 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 27.90 372128 09/13/2018 HIGHMARK BLUE CROSS BLUE SHIELD 72.63 372129 09/13/2018 CAPE PUBLICATIONS INC 648.05 372130 09/13/2018 FLORIDAATLANTIC UNIVERSITY 250.00 372131 09/13/2018 BRIDGESTONE AMERICAS INC 687.00 372132 09/13/2018 ECONOLITE CONTROL PRODUCTS INC 421.00 372133 09/13/2018 ARCADIS U S INC 8,593.21 372134 09/13/2018 TRANS US INC 1,002.46 372135 09/13/2018 CELICO PARTNERSHIP 3,404.68 372136 09/13/2018 VAN WAL INC 70.00 372137 09/13/2018 COASTAL TECHNOLOGY CORPORATION 13,409.99 372138 09/13/2018 SOUTHERN JANITOR SUPPLY INC 22.80 372139 09/13/2018 SOUTHERN JANITOR SUPPLY INC 813.62 372140 09/13/2018 M T CAUSLEY INC 22,365.00 372141 09/13/2018 OCLC ONLINE COMPUTER LIBRARY CENTER 453.03 372142 09/13/2018 MBV ENGINEERING INC 1,920.00 372143 09/13/2018 CENTRAL PUMP & SUPPLY INC 190.00 372144 09/13/2018 MIC14AEL ZITO 212.46 372145 09/13/2018 ETR LLC 281,803.00 372146 09/13/2018 STAPLES CONTRACT & COMMERCIAL INC 1,623.30 372147 09/13/2018 ELIZABETH POWELL 108.00 372148 09113/2018 GLOVER OIL COMPANY INC 41,564.14 372149 09/1312018 GERELCOM INC 1,585.00 372150 09/13/2018 AMERICAN WATER WORKS ASSOCIATION 230.00 372151 09/13/2018 D&S ENTERPRISES OF VERO BCH LLC 125.00 372152 09/13/2018 PETER OBRYAN 107.05 372153 09/13/2018 RUSH TRUCK CENTERS OF FLORIDA 151,053.50 372154 09/13/2018 SCNS INC 234.00 372155 09/13/2018 MOORE MEDICAL LLC 102.78 372156 09/13/2018 JACE CHANDLER & ASSOCIATES INC 975.00 372157 09/13/2018 CEMEX 1,029.50 372158 09/13/2018 NICOLACE MARKETING INC 826.00 372159 09/13/2018 WINSUPPLY OF VERO BEACH 22.43 372160 09/13/2018 BRENNTAG MID -SOUTH INC 8,056.92 372161 09/13/2018 TAMPA BAY LIBRARY CONSORTIUM 165.00 372162 09/13/2018 KEMPER BUSINESS SYSTEMS 30.25 372163 09/13/2018 FLORIDA ARMATURE WORKS INC 4,844.04 372164 09/13/2018 OVERDRIVE INC 2,426.78 372165 09/13/2018 AUTOMATIONDIRECT.COM INC 890.00 372166 09/13/2018 LOWES HOME CENTERS INC 1,397.85 372167 09/13/2018 CARDINAL HEALTH 110INC 1,762.29 372168 09/13/2018 TRV ADVERTISING & MARKETING INC 46.54 372169 09/13/2018 BURNETT LIME CO INC 6,487.60 372170 09/13/2018 IMPECCABLE SIGNS INC 88.00 372171 09/13/2018 PENGUIN RANDOM HOUSE LLC 610.35 372172 09/13/2018 STRAIGHT OAK LLC 200.90 372173 09/13/2018 STEWART & STEVENSON FDDA LLC 4,712.16 372174 09/13/2018 CHEMTRADE CHEMICALS CORPORTATION 2,275.23 372175 09/13/2018 DYLAN REINGOLD 122.06 372176 09/13/2018 KATE .P COTNER 111.91 23 TRANS NBR DATE VENDOR AMOUNT 372177 09/13/2018 SAMBA HOLDINGS INC 1,522.64 372178 09/13/2018 REI ENGINEERS INC 4,615.00 372179 09/13/2018 THE LAW OFFICES OF 721.00 372180 09/13/2018 BERNARD EGAN & COMPANY 35,292.29 372181 09/13/2018 NAPIER & ROLLIN PLLC 150.00 372182 09/13/2018 BRYAN CAVE LLP 109.699.89 372183 09/13/2018 CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA 425.00 372184 09/13/2018 SYL VIA MILLER 346.00 372185 09/13/2018 I-IAWKINS INC 1,268.75 372186 09/13/2018 THE TRANSIT GROUP INC 5,273.83 372187 09/13/2018 ESI ACQUISITION INC 28,113.85 372188 09/13/2018 SCRIPPS NP OPERATING LLC 331.16 372189 09/13/2018 INDIAN RIVER LACROSSE ASSOCIATION INC 2,500.00 372190 09/13/2018 CATHEDRAL CORPORATION 2,619.11 372191 09/13/2018 UNIFIRST CORPORATION 2,052.90 372192 09/13/2018 CDA SOLUTIONS INC 9.166.48 372193 09/13/2018 CDA SOLUTIONS INC 2,054.12 372194 09/13/2018 GOTTA GO GREEN ENTERPISES INC 221.54 372195 09/13/2018 HYDROM.AX USA LLC 13,973.65 372196 09/13/2018 EGP DOCUMENT SOLUTIONS LLC 302.00 372197 09/13/2018 E7_LINKS GOLF LLC 300.00 372198 09/13/2018 RECYCLE ACROSS AMERICA 312.00 372199 09/13/2018 EDUCATION FOUNDATION OF INDIAN RIVER COUNTY 9,470.84 372200 09/13/2018 TITONE PROPERTIES LLC 450.00 372201 09/13/2018 COVERALLNORTH AMERICA INC 2,230.00 372202 09/13/2018 DEBBIE CARSON 100.00 372203 09/13/2018 MATHESON TRI -GAS INC 3,734.25 372204 09/13/2018 PEOPLE READY INC 17,107.71 372205 09/13/2018 COLE AUTO SUPPLY INC 1.517.23 372206 09/13/2018 BETH NOLAN 80.00 372207 09/13/2018 ADVANCED ROOFING INC 279,143.25 372208 09/13/2018 THOMAS R PILIERO 36.00 372209 09/13/2018 APTIM COASTAL PLANNING & ENGINEERING INC 3.996.72 372210 09/13/2018 CORE & MAIN LP 7.517.12 372211 09/13/2018 COASTAL BULB INC 995.00 372212 09/13/2018 DIRECT TV 29.24 372213 09/13/2018 APTIM ENVIRONMENTAL & INFRASTRUTURE INC 59.153.83 372214 09/13/2018 PICKLEBALL UNIVERSITY INC 677.00 372215 09/13/2018 AMERICAN JANITORIAL INC 3,050.74 372216 09/13/2018 EASTERN FLORIDA STATE COLLEGE 6,500.00 372217 09/13/2018 CONCORDANCE HEALTHCARE SOLUTIONS LLC 196.90 372218 09/13/2018 HOOSIER CUSTOM PLASTICS LLC 43.00 372219 09/13/2018 RAMONA MU'RPI-IY 39.50 372220 09/13/2018 PROFESSIONAL SERVICES GROUP LLC 3.982.00 372221 09/13/2018 BURRIS COMPUTER FORMS 88.22 372222 09/13/2018 CIMP.RESS USA INCORPORATED 182.94 372223 09;13/2018 KAITLYNN BRODE 100.00 372224 09/13/2018 VERONIQUE ORY STURIALE 60.00 372225 09/1312018 PETER A DENNIS 10.00 372226 09/13/2018 MARINASALAMA 150.00 372227 09/13/2018 LADY ENTERPRISES 400.00 372228 09/!3/2018 UTIL REFUNDS 64.53 372229 09/13/2018 UTILREFUNDS 87.00 372230 09/13/2018 UTIL REFUNDS 66.34 372231 09/13/2018 UTIL REFUNDS 393.38 372232 09/13/2018 UTIL REFUNDS 39,86 372233 09/13/2018 UTIL REFUNDS 870.86 372234 09/13/2018 UTIL REFUNDS 89.88 372235 09/13/2018 UTIL REFUNDS 44.52 372236 09/13/2018 UTIL REFUNDS 30.81 24 TRANS NRR DATE VENDOR AMOUNT 372237 09/13/2018 UTIL.REFUNDS 4.63 372238 09/13/2018 UTIL REFUNDS 348.32 372239 09/13/2018 UTIL REFUNDS 8.92 372240 00/13/2018 UTIL REFUNDS 64.60 372241 09/13/2618 UTIL REFUNDS 40.41 372242 09/13/2018 UTIL REFUNDS 19.81 372243 09/13/2018 UTIL REFUNDS 56.02 372244 09/13/2018 UTIL REFUNDS 353.76 372245 09/13/2018 UTIL REFUNDS .338.43 372246 09/13/2018 UTIL REFUNDS 343.08 372247 09/13/2018 UTILREFUNDS 29.02 372248 09/13/2018 UTIL REFUNDS 63.02 372249 09/13/2018 UTIL REFUNDS 258.90 372250 09/13/2018 UTIL REFUNDS 20.85 372251 09/13/2018 UTIL REFUNDS 83.05 372252 09/13/2018 UTIL REFUNDS 63.74 372253 09/13/2018 UTIL REFUNDS 43.83 372254 09/13/2018 UTIL REFUNDS 111.78 Grand Total: 1,609,168.17 25 R ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR 6185 09/07/2018 KIMLEY HORN & ASSOC INC 6186 09/67120I8 KIMLEY HORN & ASSOC INC 6187 09/07/20.18 CDM SMITH INC 6188 09/07/2018 IRCFIRE FIGHTERS ASSOC 6189 09/07/2018 VETERANS COUNCIL OF I R C '6190 09/07/2018 NATIONWIDE SOLUTIONS RETIREMENT INC 6191 09/07/2018 NATIONWIDE SOLUTIONS RETIREMENT INC 6192 09/07%2018 WEST HEALTH ADVOCATE SOLUTIONS INC 6193 09/10/2018 FL SDU 6194 09/10/2018 SENIOR RESOURCE ASSOCIATION 6195 09/10%2018 IRS -PAYROLL TAXES 6196 09/10/2018 C E R SIGNATURE CLEANING 6197 09/11/2018 THE LAW OFFICES OF 6198 09/13/2018 IRS -PAYROLL TAXES Grand Total: AMOUNT 43,240.00 12,847.65 66,811.80 9,588.68 6,641.07 4,242.63 54,059.76 . 1,448.70 6,530.24 279,308.17 407;696.73 3,680.00 69,217.00 16,815.14 982,127.57 26 ELECTRONIC PAYMENT - VISA CARD TRANS. 'NER :DATE VENDOR AMOUNT 1013831 09/07/2018 AT&T 92.89 1013832 09/07/2018 OFFICE DEPOT BSD CUSTOMER SVC 3,113.37 1013833 09/07/2018 WASTE MANAGEMENT INC 1,178.03 1013834 09/07/2018 POLYDYNE INC 2,576.00 1013835 09/12/2018 AT&T 34.38 1013836 09/12/2018 WASTE MANAGEMENT INC 3,405.51 1013837 09/12/2018 COMCAST 101.27 1013838 09/12/2018 OFFICE DEPOT BSD CUSTOMER SVC 2,909.93 1013839 09/12%2018 EVERGLADES FARM EQUIPMENT CO INC 27,035.94 1013840 69/12/2018 COPYCOINC 323.48 1013841 09/12/2018 COLD AIR D.ISTRI.BUTORS WAREHOUSE 119.67 1013842 09/122018 INDIAN RIVER BATTERY 1,23395 1013843 09/12/2018 INDIAN RIVER OXYGEN INC 4,308.75 1013844 09/12/2018 DEMCO INC 2,837.96 1013845 09/122018 SMITH BROTHERS CONTRACTING EQUIP 889.53 1013846 09/122018 GALLS LLC 265.70 1013847 09/12/2018 MEEKSPLUMBING 'INC 1,000.00 1013848 09/12/2018 ABCO GARAGE DOOR CO INC 844.50 1013849 09/12/2018 ALLIED UNIVERSAL CORP 2,532.83 1013850 09%122018 SOUTHERN COMPUTER WAREHOUSE INC 2,037.94 1013851 09/122018 THYSSENKRUPP ELEVATOR 195.00 1013852 09/12/2018 COMO 011. COMPANY OF FLORIDA 299.35 1013853 09/12/2018 PRIDE .ENTERPRISES 43399 1013854 09/12/2018 RECHTIEN INTERNATIONAL TRUCKS 166.45 1013855 09/12/2018 CUMMINS INC 769.60 1013856 09/.122018 METRO FIRE PROTECTION SERVICES INC 160.00 1013857 09/12/2018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 483.97 1013858 09/12/2018 PIONEER MANUFACTURING 722.50 1013859 09/122018 STAT MEDICAL DISPOSAL INC 935.00 1013860 09/122018 WRIG14T FASTENER COMPANY LLC 396.00 1013861 09/12/2018 PACE ANALYTICAL SERVICES INC 108.00 1013862 09/122018 FPS OFFICE SOLUTIONS LLC 385.83 1013863 09/12/2018 GUARDIAN ALARM OF FLORIDA LLC 935.08 Grand Total: 62,832.34 27 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 271' Street Vero Beach, FL 32460 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: September 20, 2018 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS September 14; 2018 to September 20, 2018 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of September 14, 2018 to September 20, 2018. CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 372255 09/20/2018 CLEMENTS PEST CONTROL 125.00 372256 09/20/2018 PORT CONSOLIDATED INC 552.42 372257 09/20/2018 JORDAN MOWER INC 359.00 372258 09/20/2018 COMMUNICATIONS INTERNATIONAL 132.00 372259 09/20/2018 SSSS INC 693.21 372260 09/20/2018 TEN -8 FIRE EQUIPMENT INC 15,972.21 372261 09/20/2018 RANGER CONSTRUCTION IND INC 429.55 372262 09/20/2018 VERO CHEMICAL DISTRIBUTORS INC 185.00 372263 09/20/2018 RICOH USA INC 8.78 372264 09/20/2018 VELDE FORD INC 63.19 372265 09/20/2018 DATA FLOW SYSTEMS INC 493.00 372266 09/20/2018 DELTA SUPPLY CO 236.57 372267 09/20/2018 REPUBLIC SERVICES INC 452,734.38 372268 09/20/2018 AMERIGAS EAGLE PROPANE LP 59.68 372269 09/20/2018 AMERIGAS EAGLE PROPANE LP 1,700.52 372270 09/20/2018 GAYLORD BROTHERS INC 736.69 372271 09/20/2018 WILD LAND ENTERPRISES INC 10.25 372272 09/20/2018 LFI FORT PIERCE INC 1;046.36 372273 09/20/2018 VERO INDUSTRIAL SUPPLY INC 174.00 372274 09/20/2018 EXPRESS REEL GRINDING INC 3,500.00 372275 09/20/2018 CITY ELECTRIC SUPPLY 394.14 372276 09/20/2018 BILL BRYANT & ASSOCIATES INC 8,689.49 372277 09/20/2018 BLAKESLEE SERVICES INC 695.00 372278 09/20/2018 BAKER & TAYLOR INC 4,749.04 372279 09/20/2018 MIDWEST TAPE LLC 780.78 372280 09/20/2018 MWI CORP 1,166.57 372281 09/20/2018 MICROMARKETING LLC 257.26 372282 09/20/2018 BAKER DISTRIBUTING CO LLC 23.34 372283 09/20/2018 CENGAGE LEARNING INC 335.14 372284 09/20/2018 BREVARD COUNTY HOUSING AUTHORITY 1,811.73 372285 09/20/2018 SUNSHINE REHABILATION CENTER OF IRC INC 2,800.00 372286 09/20/2018 GRACES LANDING LTD 603.00 372287 09/20/2018 LINDSEY GARDENS LTD 500.00 372288 09/20/2018 CREATIVE CHOICE HOMES XVI LTD 296.00 372289 09/20/2018 CLERK OF CIRCUIT COURT 1,214.50 372290 09/20/2018 CITY OF VERO BEACH 68,607.11 372291 09/20/2018 CITY OF VERO BEACH 500.00 372292 09/20/2018 CITY OF VERO BEACH 6,750.00 372293 09/20/2018 CITY OF VERO BEACH 2,500.00 372294 09/20/2018 UNITED WAY OF INDIAN RIVER COUNTY 571.00 372295 09/20/2018 INDIAN RIVER ALL FAB INC 399.40 372296 09/20/2018 UNITED PARCEL SERVICE INC 96.70 372297 09/20/2018 FERGUSON ENTERPRISES INC 3,245.56 372298 09/20/2018 TREASURE COAST HOMELESS SERVICES 18,898.60 372299 09/20/2018 FLORIDA DEPT OF EDUCATION 276.74 372300 09/20/2018 PUBLIX SUPERMARKETS 39.92 372301 09/20/2018 FEDERAL EXPRESS CORP 42.45 372302 09/20/2018 TIMOTHY ROSE CONTRACTING INC 168,162.20 372303 09/20/2018 FLORIDA POWER AND LIGHT 38,949.59 372304 09/20/2018 FLORIDA POWER AND LIGHT 1,714.37 372305 09/20/2018 PUBLIC DEFENDER 3,989.55 372306 09/20/2018 FLORIDA BLUE 1,455.88 372307 09/20/2018 STATE ATTORNEY 4,088.48 372308 09/20/2018 PEACE RIVER ELECTRIC COOP INC 274.78 372309 09/20/2018 NEW HORIZONS OF THE TREASURE COAST 25,127.50 372310 09/20/2018 CONTRACT SERVICE ENTERPRISES INC 5,291.00 372311 09/20/2018 CATHOLIC CHARITIES DIOCESE OF PALM BCH 3,082.43 372312 09/20/2018 STRUNK FUNERAL HOMES & CREMATORY 425.00 29 TRANS NBR DATE VENDOR AMOUNT 372313 09/20/2018 HILTON GARDEN INN 695.49 372314 09/20/2018 IRC HEALTHY START COALITION INC 2,500.00 372315 09/20/2018 IRC HEALTHY START COALITION INC 2,500.00 372316 09/20/2018 IRC HEALTHY START COALITION INC 2,500.00 372317 09/20/2018 IRC HEALTHY START COALITION INC 2_.500.00 372318 09/20/2018 MYLES BROWN 72.00 372319 09/20/2018 HENRY SMITH 152.00 372320 09/20/2018 COUNTY VETERAN SERVICE OFFICERS 480.00 372321 09/20/2018 GK ENVIRONMENTAL INC 1,437.50 372322 09/20/2018 OSCEOLA COUNTY 10,423.84 372323 09/20/2018 JOHN BROWN & SONS INC 3,900.00 372324 09/20/2018 CHILDRENS 140ME SOCIETY OF FL 3,250.00 372325 09/20/2018 VERO CLUB PARTNERS LTD 1.041.00 372326 09/20/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 510.00 372327 09120/2018 BRIDGESTONE AMERICAS INC 459.59 372328 09/20/2018 ECONOL.ITE CONTROL PRODUCTS INC 17,000.00 372329 09/20/2018 SUNQUEST INC 1,000.00 372330 09/20/2018 ST LUCIE COUNTY BOCC 122,950.25 372331 09/20/2018 THE PALMS AT V.ERO BEACH 500.00 372332 09/2012018 RUSSELL PAYNE INC 903.73 372333 09/20/2018 TRANE US INC 766.95 372334 09/20/2018 CELICO PARTNERSHIP 577.46 372335 09/20/2018 RECYCLE-' FLORIDA TODAY INC 250.00 372336 09/20/2018 FLORIDA RURAL LEGAL SERVICES INC 2,439.19 372337 09/20/2018 SOUTHERN JANITOR SUPPLY INC 2,041.15 3723338 09120/2018 MBV ENGINEERING INC 7,546.50 372339 09/20/2018 CENTRAL PUMP & SUPPLY INC 293.82 372340 09/20/2018 MASTELLER & MOLER INC 14,618.20 372341 09/20/2018 STAPLES CONTRACT & COMMERCIAL INC 76.33 372342 09/20/2018 SAFETY HARBOR RESORT AND SPA 432.00 372343 09120/2018 SAFETY HARBOR RESORT AND SPA 432.00 372344 09/20/2018 SAFETY HARBOR RESORT AND SPA 432.00 372345 09/20/2018 PELICAN ISLES LP 349.00 372346 09/20/2018 GLOVER OIL COMPANY INC 40.401.60 372347 0912012018 ADMIN' FOR.CHI.LD SUPPORT ENFORCEMENT 294.99 372348 09/20/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 298.99 372349 09/20/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 166.83 372350 09/20/2018 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE 4,808.19 372351 09/20/2018 LARRY STEP14ENS 80.00 372352 09/20/2018 THE /-ION COMPANY LLC 661.56 372353 09/2012018 PAK MAIL. 506.93 372354 09/20/2018 MENTAL HEALTH ASSOCIATION IRC INC 4,962.00 372355 09/20/2018 FISHER & PHILLIPS LLP 1,616.50 372356 09/20/2018 INDIAN RIVER RDA LP 400.00 372357 09/20/2018 CEMEX 1,480.01 372358 09/20/2018 REDLANDS CHRISTIAN MIGRANT ASSOC 4,065.59 372359 09/20/2018 HAROLD I MOYERS 159.94 372360 09/20/2018 JESSE LEWIS 667.00 372361 09/20/2018 KWACKS INC 2,583.89 372362 09/20/2018 YOUTH GUIDANCE DONATION FUND 2,083.33 372363 09/20/2018 NICOLACE MARKETING INC 637.50 372364 09/20/2018 EQ THE ENVIRONMENTAL QUALITY COMPANY 26,198.50 372365 09/20/2018 KENNETH C CHESTNUT 8.519.64 372366 09/20/2018 ROBIN MI.LLE:R 108.00 372367 09/20/2018 GARB= SMITH 80.00 372368 09/20/2018 CENTRAL WETLANDS NURSERY INC 1,847,50 372369 09/20/2018 BRENNTAG MID -SOUTH INC 3.476.39 372370 09/20/2018 DE LA 1.107 BUILDERS INC 91111 .00 372371 09/2012018 CREATIVE POWER SOLUTIONS INC 375.00 372372 09/20/2018 LINDS.EY GARDENS II LTD 559.00 30 TRANS NBR DATE VENDOR AMOUNT 372373 09/20/2018 ECMC 282.67 372374 09/20/2018 YOUR AQUA INSTRUCTOR LLC 220.00 372375 09/20/2018 FLORIDA COAST EQUIPMENT INC 402.62 372376 09/20/2018 GFA INTERNATIONAL INC 11,497.50 372377 09/20/2018 LOWES HOME CENTERS INC 706.93 372378 09/20/2018 BURNE'IT'LIME CO INC 6,354.60 372379 09/20/2018 BURNE"TT LIME CO INC 175.00 372380 09/20/2018 IMPECCABLE SIGNS INC 63.00 372381 09/20/2018 SCADA SOLUTIONS LLC 900.00 372382 09/20/2018 ALEXIS PERALTA 59.27 372383 09/20/2018 SAMBA HOLDINGS INC 11333.86 372384 09/20/2018 FAMILY SUPPORT REGISTRY 9.66 372385 09/20/2018 REI ENGINEERS INC 6,800.00 372386 09/20/2018 MONA MOSHKI FEDERICI 100.00 372387 09120/2018 HUNTER SOUTHWEST PRODUCTIONS LLC 1,975.14 372388 09/20/2018 BERNARD EGAN & COMPANY 12,742.02 372389 09/20/2018 CHADWICK PRESTON SMALLEY 1,468.00 372390 09/20/2018 FOUNDATION FOR AFFORDABLE RENTAL 500.00 372391 09/20/2018 MASCHMEYER CONCRETE COMPANY OF FLORIDA 1,031.75 372392 09/20/2018 SYLIVIA MILLER 919.00 372393 09/20/2018 YOURMEMBERSHIRCOM 349.00 372394 09/20/2018 RICHARD SZPYRI:A 79.00 372395 09120/2018 SCRIPPS NP OPERATING LLC 171.60 372396 09/20/2018 SCRIPPS NP OPERATING LLC 460.87 372397 09/20/2018 SCRIPPS NP OPERATING LLC 572.55 372398 09/20/2018 CATHEDRAL CORPORATION 2.628.62 372399 09/20/2018 UNIFIRST CORPORATION 550.76 372400 09/20/2018 JOHNSON-DAVIS INCORPORATED 103,855.32 372401 09/20/2018 CDA SOLUTIONS .INC 2,521.21 372402 09/20/2018 ADVANCE STORES COMPANY INCORPORATED 207.26 372403 09/20/2018 EGP DOCUMENT SOLUTIONS LLC 99.00 372404 09/20/2018 NORTH AMERICAN OFFICE SOLUTIONS INC 4.00 372405 09/20/2018 FLORIDA EAST COAST HOLDINGS CORP 7.660.00 372406 09/20/2018 EASTERN PIPELINE CONSTRUCTION INC 2,_500.00 372407 09/20/2018 DA:RREN COLE 42.06 372408 09/20/2018 TRIHEDRAL INC 1,250.00 372409 09/20/2018 ASPHALT PAVING SYSTEMS INC 115,939.60 372410 09/20/2018 MATHESON TRI-GAS INC 2.762.18 37241.1 09/2012018 PEOPLE READY INC 23,793.44 372412 09/20/2018 COLE AUTO SUPPLY INC 2,622.00 372413 09/20/2018 CANON FINANCIAL SERVICES INC 266.82 372414 09/20/2018 FORERUNNER TECHNOLOGIES INC 160,901.00 372415 09/20/2018 NORTH CAROLINA DEPARTMENT OF REVENUE 84.27 372416 09/20/2018 BETH NOLAN 80.00 372417 09/20/2018 THOMAS R PILIERO 32.00 372418 09/20/2018 AQUATIC SYNERGY LLC 180.00 372419 09/20/2018 TOTAL ADMINISTRATIVE SERVICES CORP 2,152.50 372420 09/20/2018 CALVIN GIORDANO & ASSOCIATES .INC 14,550.00 372421 09/20/2018 GOMEZ BROTHERS IRRIGATION 'LLC 810.00 372422 09/2012018 DJD EQUIPMENT.HOLDINGS LLC 889.86 372423 09/20/2018 ABISCOM INC 1.043.10 372424 09/20/2018 TYKES & TERNS INC 6.457.00 372425 09/20/2018 TYCO FIRE & SECURITY MANAGEMENT INC 1,046.41 372426 09/20/2018 FINDAWAY WORLD LLC 45.409.99 372427 09/20/2018 RAMONA MURPHY 30.50 372428 09/20/2018 PROFESSIONAL SERVICES GROUP LLC 4,380.04 372429 09/20/2018 E-BUILDER INC 441459.49 372430 09/20/2018 KAITLYNN BRODE 50.00 372431 09/20/2018 VERONIQU'E ORY STURIALE 30.00 372432 09/20/2018 COMPLETE CONSTRUCTION & DESIGN LLC 8,650.00 31 TRANS .NBR DATE VENDOR AMOUNT 372433 09/20/2018 EDIFICIUM LLC 100.00 372434 09/20/2018 RS SEBASTIAN DEVELOPMENT LLC 4,243.09 372435 09/20/2018 WILLIAM TIMMINS 674.50 372436 09/20/2018 CHARLES SEILA 196.00 372437 09/20/2018 DAYTONA STATE COLLEGE INC 37.30 372438 09/20%2018 COMCAST OF FLORIDA/GEORGIA/PENNSYLVANI<A LLC 3,110.06 372439 09/20/2018 VIOLET HUGHES 72.01 372440 09/20/201.8 M JOVANOVICH MALLOY 893.63 372441 09/20/2018 MATTHEW MITCHELI. 42.88 372442 09/20/2018 MICHELLE FERRARA 45.24 372443 09/20/2018 BART M ALDERMAN 15.00 372444 09/20/2018 UTIL REFUNDS 43.88 372445 09/20/2018 UTILREFUNDS 87.00 372446 09/20/2018 UTIL REFUNDS 25.62 372447 09/20/2018 UTIL REFUNDS 43.97 372448 09/20/2018 UTILREFUNDS 87.00 372449 09/20/2018 UTIL REFUNDS 20.05 372450 09/20/2018 UTIL. REFUNDS 69.64 372451 09120/2018 UTIL. REFUNDS 38.76 372452 09/20/2018 UTIL. REFUNDS 166.48 372453 09/20/2018 UTIL REFUNDS 64.28 372454 09/20/2018 UTIL REFUNDS 43.03 372455 09/20/2018 UTILREFUNDS 61.28 372456 09/20/2018 UTIL REFUNDS 41.61 372457 09/20/2018 UTII. REFUNDS 40.99 372458 09/20/2018 UTILREFUNDS 70.44 372459 09/20/2018 UTIL REFUNDS 37.43 372460 09/20/2018 UTIL REFUNDS 29.87 372461 09/20/2018 UTIL REFUNDS 48.74 372462 09/20/2018 UTIL REFUNDS 31.61 372463 09/20/2018 UTIL REFUNDS 4.28 372464 09/20/2018 UTIL REFUNDS 83.63 372465 09/20/2018 UTILREFUNDS 56.48 372466 09/20/2018 UTIL REFUNDS 51.90 372467 09/20/2018 UTIL. REFUNDS 20.67 372468 09/20/2018 UTIL REFUNDS 69.33 372469 09/20/2018 UTIL REFUNDS 30.02 372470 09/20/2018 UTILREFUNDS 73.11 372471 09/20/2018 UTIL REFUNDS 75.16 372472 09/20/2018 UTIL REFUNDS 86.22 372473 09/20/2018 UTILREFUNDS 73.58 372474 09/20/2018 UTIL REFUNDS 56.35 372475 09/20/2018 UTIL REFUNDS 523 372476 09/20/2018 UTIL REFUNDS 26.54 372477 09/20/2018 UTILREFUNDS 78.91 372478 09/20/2018 UTIL REFUNDS 49.84 372479 09/20/2018 UTIL REFUNDS 70.36 372480 09/20/2018 UTIL REFUNDS 58.91 372481 09/20/2018 UTIL REFUNDS 42.13 372482 09/20/2018 UTILREFUNDS 77.79 372483 09/20/2018 UTIL REFUNDS 6.75 372484 09/20/2018 UTILREFUNDS 67.43 372485 09/20/2018 UTIL REFUNDS 43.45 372486 09/20/2018 UTIL REFUNDS 33.09 372487 09/20/2018 UTIL REFUNDS 79.82 372488 09/20/2018 UTIL.REFUNDS 67.60 372489 09/20/2018 UTIL REFUNDS 33.95 372490 09120/2018 UTILREFUNDS 33.00 372491 09/20/2018 UTIL REFUNDS 81.48 372492 09/20/2018 JESSE MILLIMAN 80.00 32 4 TRANS NBR DATE VENDOR 372493 09/20/2018 JAMES MANN 372494 09/20/2018 LINDA OLIVER 372495 09120/2018 NAOMI ROBERTS 372496 09120/20/8 SHANNON LOMONACO 372497 09/20/2018 KRISTINA PITTMAN 372498 09/2012018 ERIK CENDEJAS 372499 09/20/2018 DEBORAH H :FLEURY Grand Total: AWOUNT 355.00 321.72 185.00 40.00 106.80 500.00 386.63 1,800301.96 33 ELECTRONIC PAYMENTS - WIRE & ACH TRANS 'NBR DATE VENDOR 6199 09/14/2018 TOWN OF INDIAN RIVER SHORES 6200 09/14/2018 ATLANTIC COASTAL LAND TITLE CO LLC 6201 09/14/2018 WRIG14T EXPRESS FSC 6202 09/17/2018 INDIAN RIVER COUNTY SHERIFF 6203 09/17/2018 IRC CHAMBER OF COMMERCE 6204 09117/2018 FLORIDA DEPARTMENT OF REVENUE 6205 09/17/2018 FLORIDA DEPARTMENT OF' REVENUE 6206 09/17/2018 FLORIDA DEPARTMENT OF REVENUE 6207 09/17/2018 FLORIDA DEPARTMENT OF 'REVENUE 6208 09/17/2018 ATLANTIC COASTAL LAND TITLE CO 'LLC 6209 09/19/2018 SCHOOL DISTRICT OF I R COUNTY Grand Total: AMOUNT 568.00 21,832.13 23,064.00 15.439.00 9,942.84 1,457.30 2,386.63 9,570.90 1,669.42 177,645.50 123.808.00 387,383.72 34 ELECTRONIC PAYMENT -VISA CARD TRANS. NUR DATE VENDOR- AMOUNT 1013864 09/18/2018 EVERGLADS FARM EQUIPMENT CO .INC 6,098.39 1013865 09/18/2018 INDIAN RIVER OXYGEN .INC 85.00 1013866 09/18/2018 AMERICAN CONCRETE INDUSTRIES INC 494.00 1013867 09/18/2018 ALL'IE'D UNIVERSAL CORP • 7,568.61 1013868 09/18/2018 IRRIGATION CONSULTANTS UNLI. IITED INC 42.48 1013869 09/18/2018 JOHN DEERE COMPANY 10,555.60 1013870 09/18/2018 COMO OIL COMPANY OF FLORIDA 117.65 1013871 09/18/2018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 261.74 1013872 09/18/2018 AUTO 'PARTNERS LLC 711.34 1013873 09/19/2018 AT&T 8,685.13 1013874 09/19/2018 OFFICE DEPOT BSD CUSTOMER SVC 1,683.94 1013875 09/19/2018 WASTE MANAGEMENT INC 17575.92 1013876 09/19/2018 POLYDYNE INC 2,576.00 1013877 09/1912018 WTiEELABRATOR RI.DGEENERGY INC 6,274.70 10I3878 09/202018 EVERGLADES FARM EQUIPMENT CO INC 562.53 1013879 09202018 PARKS RENTAL. & SALES INC 213.60 1013880 09/202018 COPYCOINC 3,856.00 1013881 09/202018 HELENA CHEMICAL 3,316.40 1013882 09202018 INDIAN RIVER BATTERY 189.00 1013883 09/202018 RING .POWER CORPORATION 267.04 1013884 09202018 DEMCOINC 570.22 1013885 09202018 A.BCO GARAGE .DOOR CO INC 1;213.50 1013886 0920/2018 ALLIED UNI VER SAL CORP 2.553.25 1013887 09202018 IRRIGATION CONSULTANTS UNLIMITEDINC 1,285.00 1013888 0920/2018 GROVE WELDERS INC 81.50 1013889 09/202018 RECORDED BOOKS LLC 515.60 1013890 09/202018 SOUTHERN COMPUTER WAREHOUSE INC 685.45 1013891 09202018 FIRST HOSPITAL LABORATORIES INC 1,967.25 1013892 09202018 COMO 011, COMPANY OF .FLORIDA 297.54 1013893 09/20/2018 COMPLETE ELECTRIC INC 95.00 1013894 09202018 SANDERS COMPANY INC 12,575.00 1013895 09202018 SHR.IEVE CHEMICAL CO 2,387:23 1013896 09/2202018 FLAG LER CONSTRUCTION EQUIPMENT L'LC 121.90 1013897 09202018 GREAT SOUTHERN EQUIPMENT CO 828.10 1073898 0920/2018 METRO FIRE PROTECTION SERVICES INC 277.90 1013899 09/20/2018 B1 NNE171' AUTO SUPPLY INC 6.49 1013900 09/20/2018 HYDRA SERVICE (S) INC 7,634.00 1013901 09/202018 RADWELL INTERNATIONAL INC 66.00 1013902 09202018 PACE ANALYTICAL SERVICES INC 216.00 1013903 09/202018 TIGHT LINE PRODUCTIONS INC 789.00 1013904 0920/2018 NEXAIR LLC 74.63 Grand Total: 89.375.63 35 r October 2, 2018 ITEM 8 Consent INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 19, 2018 SUBJECT: Blanket Travel Authorization for Commissioners, County Officers, and Staff for Fiscal Year 2018/2019 (October 1, 2018 through September 30, 2019) FROM: Tina Cournoyer, Commissioner Assistant DESCRIPTION AND CONDITIONS: Presently, Commissioners sit on committees for which out of county travel may be required to attend assigned committee meetings (example: Treasure Coast Regional Planning Council). Additionally, Commissioners, County Officers, and Staff may need to attend legislative conferences, policy conferences, and meetings scheduled by Florida Association of Counties, National Association of Counties and local or regional legislative programs. There are also occasions when it is necessary for Commissioners, County Officers, and Staff to travel to Tallahassee or other locations in the State to meet with State Representatives, State Senators, and State Agencies such as the Department of Environmental Protection, Department of Transportations, and others. Commissioners, County Officers, and Staff may also need to travel out of County in relation to lobbying efforts for the County's various projects, grants, and legislative priorities or other proposed legislation. In addition, Commissioners, County Officers, and Staff may need to attend meetings or hearings related to All Aboard Florida. FUNDING: Funding for this travel has been included in the Fiscal Year 2018/2019 budget. RECOMMENDATION: Approval is recommended for Commissioners, County Officers, and Staff to travel out of county for current and future assigned committee meetings; Florida Association of Counties, National Association of Counties, and local or regional legislative conferences 36 or programs; approved lobbying efforts including travel to Tallahassee when necessary; and All Aboard Florida meetings or hearings during the 2018/2019 Fiscal Year. 37 CONSENT AGENDA October 2, 2018 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 11, 2018 SUBJECT: Out of County Travel to attend the 2019 Florida Governor's Hurricane Conference FROM: Lisa Hill, Commissioners Assistant Out of County travel is being requested for Commissioners and Staff to attend the 2019 Florida Governor's Hurricane Conference scheduled for May 12 through 17, 2019. For more information regarding registration and accommodations, please visit the following web site: http://fighc.org/. 38 �'�. 1 r}', _.. ^•,t}t-.' r '*"'„•.:fit *- W:'wa `?"a r.-�t.•`, - [,F-ra L7 f HOME PROGRAM_&'REGISTRATIONHOTEL& TRAVELe EXF �•'� �' y, rad', Y . ,ern _.•���,��;r� �a �� .- `~'�•� •'� _ '��!'�'� ; GOVERNOR'S •_ = :.r •:,h ''HURRICANE CQ May 12-17, 2019: ( Palm Beach' County Convention Center & H Ito REGISTER HERE! A 9/11/2018 why You Should Attend the GHC -.Florida's EM and Hurricane Conference YOUR STRATEGY TO MAKE YOUR CASE FOR ATTENDANCE: Think of how this year's theme applies to your role as a professional involved in the hurricane preparedness and response effort. Make a short list of the top challenges you face in your position in dealing with hurricane - related issues. See which of the dozens of training sessions and workshops available at this year's GNC can help you to address the challenges you identified. Outline in a short summary how those presentations will help you meet your goals in the upcoming year, as well as those of other colleagues who will also benefit from the knowledge you bring back. Browse through the list of official Exhibitors, many of which supply the equipment, technology and services most utilized in responding to the hurricane threat. GHC attendance provides the opportunity to meet these exhibitors and see their products and learn of their services first- hand, giving you the ability to provide valuable feedback to your agency or company's decision- making process. Complete your case for attendance by combining these notes with information and facts from GHC that highlight the value and cost effectiveness of Conference attendance. 40 http://tlghc.org/why-attend-ghcl 1/3 9/11/2018 Why You Should Attend the GHC - Florida's EM and Hurricane Conference BENEFITS OF ATTENDING THE GHC: The largest, most well attended hurricane conference in the nation. The most affordable, as well. The full early registration fee is $285 (with two meals included). And the most comprehensive program available. Providing over 300 hours of training and workshops, the GHC is a forum for current trends and topics, tools, and technology. The Training Sessions and Workshops will provide best practices and demonstrate how you might apply them to your organization to improve your disaster response/recovery processes. An opening general session featuring prominent officials addressing the major events of the Hurricane Season Professional Development: the GHC offers many hours of continuing education for at least eight disciplines. Collaboration: the GHC is a place for all levels of government, private sector, healthcare, voluntary organizations and related professions to exchange ideas. Networking: More than 2,000 participants are expected to attend the GNC. By being able to meet with so many local, state, federal, and international colleagues in one place, the GHC is extremely cost-effective. Exposure: your organization can generate contact with a large audience in a variety of ways (e.g., speaker opportunities, vendor opportunities, sponsorships, social media, logo wear, networking, etc.). Products and Services: the GHC Exhibit Hall's 100+ vendors will showcase state-of-the-art technologies, products, and services. One of the goals of this year's Program is to provide interdisciplinary training sessions and workshops to help professionals cross the boundaries of their specialties and interact with those with whom they need to have alliances before an actual event. 41 http:/Mghc.orgANhy-attend-ghe/ 2J3 9/1112018 Why `lou Should Attend the GHIC - Florida's EM and Hurricane Conference PLGHC - Copyright 2018 QUICK LINKS REGISTRATION HOTEL & TRAVEL INFORMATION CONTACT US PRIVACY POLICY EN 313 GOVERNOR'S HURRICANE CONFERENCE Office Use: 2019 Governor's Hurricane Conference° Registration Form NAME Badge Name AGENCY ADDRESS STATE ZIP PHONE( ) UNTY CITY EMAIL check here if you do not want your email address released ❑ Training only (May 12 - 15) $135 if postmarked by March 8 $155 if postmarked after March 8 ❑ Conference only (May 15 - 17) $260 if postmarked by March 8 $280 if postmarked after March 8 ❑ Training & Conference (May 12 - 17) $285 if postmarked by March 8 $305 if postmarked after March 8 t1f_registering for Training,_please complete the Training Session Se[ ection_Form.posted in march) -on -our website_ under_ the Program/Registration Tabes Email Form to: ghcrene(a)verizon.net; or Fax Form to: (727) 944-2687; or Mail to: PO Box 279, Tarpon Springs, FL 34688-0279 (Do not mail checks after April 19th Checks payable to: Governor's Hurricane Conference, Inc. CREDIT CARD REGISTRATION: ❑American Express ❑MasterCard []Visa ❑Discover Account Number Exp. Date (Re uired Required: Security Code Complete billing address if different than above Print name as it appears on card Signature Required: (We cannot process your registration without a signature and an amount authorized.) $ total authorized for this registration Refund requests must be received in writing no later than March 29, 2019. A $50 per registration processing fee will be applied to all refunds. Requests after March 29th will be considered for approval after the conference in June. Office use only: 43 i ��tvER Office of the z INDIAN RIVER COUNTY ADMINISTRATOR LORt� Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: September 20, 2018 SUBJECT: Authorization to Attend FGFOA and GFOA Annual Conferences and FGFOA School of Government Finance In the County Administrator's approved budget for the 2018-2019 Fiscal Year, the Board approved the Administrator's request to attend the Government Finance Officers Association Annual Conference, the Florida Government Finance Officers Association Annual Conference, the Florida Government Finance Officers Association School of Governmental Finance and the quarterly meetings of the Treasure Coast Chapter of the Florida Government Finance Officers Association. The County Administrator is hereby confirming authorization to, attend the 2018 FGFOA School of Governmental Finance; the 2019 GFOA Annual Conference; the 2019 FGFOA Annual Conference; and the quarterly meetings of the Treasure Coast Chapter of the Florida Government Finance Officers Association. Funding was included and was approved in the 2018/2019 FY budget in accounts 00120112-034010 and 00120112-035430. 44 9" Fb CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: Tad Stone, Director Department of Emergency Services FROM: Maria Resto, Emergency Services Manager DATE: September 10, 2018 SUBJECT: Approval for Renewal of E911 Recording Equipment and Software Maintenance Contract It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: Since the completion of the E911 Call Taking Equipment upgrade in 2011, HigherGround Inc. has provided daily remote software and hardware support and maintenance for the recording system. On November 7, 2017, the Board designated HigherGround as the County's Sole Source Provider for the E911 Recording Equipment and Software. Indian River County has four (4) E911 Dispatch Center recording sites. The sites are located at the Emergency Operations Center, Sheriff's Office, Sebastian Police Department and Vero Beach Police Department and they use proprietary HigherGround software. The proposed agreement guarantees 24/7 monitoring of all recording devices and immediate notification of any equipment or network failures. HigherGround is responsible for monitoring over 300 software and hardware alarm items to detect problems with outages, phone networks, hardware and/or software. Using software remote access HigherGround responds to any alarms received and perform routing software maintenance, scheduled software updates and perform emergency software maintenance or repairs. FUNDING: Funding for the E911 Recording Equipment Maintenance is a budgeted expenditure and is available in the 911 Surcharge Fund/Maintenance-Other Equipment account. Item Account Number Agreement Amount E911 Recording Equipment & Software Maintenance Contract 12013325-034690 $37,138.63 45 RECOMMENDATION: Staff recommends the Board approve the E911 Recording Equipment and Software Maintenance Agreement with HigherGround Inc. ATTACHMENTS: 1. FY 2018-2019 Maintenance Quote Summary 2. FY 2018-2019 HigherGround Inc. Maintenance Agreement 46 ri. t've HigherGround" Quote Date: September 5, 2018 Client: Indian River County EOC MAINTENANCE QUOTE SUMMARY Coverage Dates: October 1, 2018 — September 30, 2019 Equipment Description: Software — Instant Retrieval, Real -Time Monitor, Control Tower and Report Commander Hardware — NG Capture 911 Voice Recording Server Maintenance Description: Remote Software & Hardware 24/7 Support & Maintenance Total Maintenance Cost: $9,746.69 Print Name Signature Title 9/5/2018 Page 1 of d�7 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www.highergroundinc.c31�5 ©Copyright2008 HigherGround, Inc. Al rights reserved. HigherGround and the HigherGrcund logo are registered marks of HigherGround, Inc. Fusion Series 7, Praetorian Voice Recorder, Mentor QA Suite, Telecom BI Suite, Fusion Core, Report Commander Pro and I'm Alive and respective logos are trademarks of HigherGround, Inc. All other names or marks are property of their respective a niers. HigherGround® SUPPORT AND MAINTENANCE HigherGround offers different maintenance plans to fit the needs of our clients. Our standard maintenance plan states that our contractual obligation is a one hour remote response time during normal business hours (8am - 6pm) and a 4 hour remote response time after normal business hours which includes weekends and holidays for software issues. However, we can usually respond remotely within minutes of the proper notification and approximately 95% of the issues can be handled remotely. 4 Alarm monitoring. Your system automatically identifies hard -to -detect, suspicious activity or system outages that threaten uptime and sends alerts to you or HigherGround. It's your choice. Over 300 software and hardware alarm items are monitored to detect problems with outages, phone networks, hardware and/or software. I'm Alive notification service. This unique feature calls HigherGround nightly to say "I'm Alive." If your system doesn't call, we call into your system, contact the designated onsite manager, or send out a technician, and in most cases, we fix the problem before you know there is one. 4 Voice support with access to our certified technicians for troubleshooting and consultation on telephone systems, software systems, and integration issues. HigherGround is committed to helping you achieve the highest efficiencies from your telecommunications investment. And, if necessary, HigherGround will make our own program engineers available to answer any questions you have. Our mission is to keep you up, running and efficient. 4 Software Remote Access: During the contracted hours (Business Day or 24 Hour), HigherGround will respond to alarms, missed "I'm Alive" notifications and trouble reports opened via phone or e-mail. We will respond by either connecting to your system remotely or speaking with you as appropriate. We will perform routine software maintenance and scheduled software updates during the Business Day. We will perform emergency software maintenance or repair during the contracted hours. We require that you provide remote access to your system using a modem or the internet and that you enable the delivery of alarms to HigherGround via modem or e-mail in order to facilitate software support. ➢ Hardware Advanced Replacement HigherGround will provide advanced RMA replacement of defective or failed hardware from your original recording system or subsequent upgrade to your system. We will ship replacement hardware within 1 business day of determining the original hardware is defective. We will work with you remotely during the contracted hours to install and configure the replacement hardware. You will be responsible for returning defective hardware within 10 days to avoid being billed for the replacement. ➢ Reporting Trouble The customer shall contact HigherGround by calling (818) 456-1600 or emailing support(ohicthergroundinc.com to open a service ticket. - 9/512018 Page 2 of 2 dd R 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www. higherground inc.c-dfN ©Copyright 2008 HigherGround, Inc. All rights reserved. HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. Fusion Series 7, Praetorian Voice Recorder, Mentor QA Suite, Telecom BI Suite, Fusion Core, Report Commander Pro and I'm Alive and respective logos are trademarks of HigherGround, Inc. Al other names or marks are property of their respective owners. HigherGround' Quote Date: September 5, 201"8 Client: Indian River County Sheriffs Dept MAINTENANCE QUOTE SUMMARY Coverage Dates: October 1, 2018 — September 30, 2019 Equipment Description: Software — Instant Retrieval, Real -Time Monitor, Control Tower and Report Commander Hardware — NG Capture 911 Voice Recording Server Maintenance Description: Remote Software & Hardware 24/7 Support & Maintenance Total Maintenance Cost: $11,108.98 Print Name Signature Title 9/5/2018 Page 1 oft ddpp 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www. higherground inc..49 ©Ccpyrighl2008 HigherGound, Inc. Al dghts reserved. HigherGround and the HgherGreund logo are registered marks of HgherGround, Inc. Fusion Series7, Praetorian Voice Recorder, Mentor QA Suite, Telecom 131 Suite, Fusicn Core, Report Commander Pro and I'm Alive and respective logos are trademarks of HigherGround, Inc. A] other names or marks are property of their respective owners. HigherGround' SUPPORT AND MAINTENANCE HigherGround offers different maintenance plans to fit the needs of our clients. Our standard maintenance plan states that our contractual obligation is a one hour remote response time during normal business hours (8am - 6pm) and a 4 hour remote response time after normal business hours which includes weekends and holidays for software issues. However, we can usually respond remotely within minutes of the proper notification and approximately 95% of the issues can be handled remotely. 4 Alarm monitoring. Your system automatically identifies hard -to -detect, suspicious activity or system outages that threaten uptime and sends alerts to you or HigherGround. It's your choice. Over 300 software and hardware alarm items are monitored to detect problems with outages, phone networks, hardware and/or software. • I'm Alive notification service. This unique feature calls HigherGround nightly to say "I'm Alive." If your system doesn't call, we call into your system, contact the designated onsite manager, or send out a technician, and in most cases, we fix the problem before you know there is one. • Voice support with access to our certified technicians for troubleshooting and consultation on telephone systems, software systems, and integration issues. HigherGround is committed to helping you achieve the highest efficiencies from your telecommunications investment. And, if necessary, HigherGround will make our own program engineers available to answer any questions you have. Our mission is to keep you up, running and efficient. 4 Software Remote Access: During the contracted hours (Business Day or 24 Hour), HigherGround will respond to alarms, missed "I'm Alive" notifications and trouble reports opened via phone or e-mail. We will respond by either connecting to your system remotely or speaking with you as appropriate. We will perform routine software maintenance and scheduled software updates during the Business Day. We will perform emergency software maintenance or repair during the contracted hours. We require that you provide remote access to your system using a modem or the internet and that you enable the delivery of alarms to HigherGround via modem or e-mail in order to facilitate software support. ➢ Hardware Advanced Replacement HigherGround will provide advanced RMA replacement of defective or failed hardware from your original recording system or subsequent upgrade to your system. We will ship replacement hardware within 1 business day of determining the original hardware is defective. We will work with you remotely during the contracted hours to install and configure the replacement hardware. You will be responsible for returning defective, hardware within 10 days to avoid being billed for the replacement. ➢ Reporting Trouble The customer shall contact HigherGround by calling (818) 456-1600 or emailing supportc(-highergroundinc.com to open a service ticket. 9/512018 Page 2 of 2 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www.highergroundinc.CN © Copyright 2008 HgherGround, Inc. All rights reserved. HigherGrcund and the HgherGround logo are registered marks of FtigherGround, Inc. Fusion Series 7, Praetorian Voice Recorder, Mentor QA Suite, Telecom 131 Suite, Fusion Core, Report Commander Pro and I'm Alive and respective logos are trademarks of HigherGround, Inc. All other names or marks are property of their respective owners. HigherGround' Quote Date: September 5, 2018 Client: Indian River County Sebastian PD MAINTENANCE QUOTE SUMMARY Coverage Dates: October 1, 2018 — September 30, 2019 Equipment Description: Software — Instant Retrieval, Real -Time Monitor, Control Tower and Report Commander Hardware — NG Capture 911 Voice Recording Server Maintenance Description: Remote Software & Hardware 24/7 Support & Maintenance Total Maintenance Cost: $8,433.27 Print Name Signature Title 9/5/2018 Page 1 of 2 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www.highergroundinc.CtfSS 4 @Copyright 2008 FtigherGround, Inc. Al rights reserved. HigherGround and the FliigherGround logo are registered marks of HgherGround, Inc. Fusion Series 7, Praetorian Voice Recorder, Mentor QA Suite, Telecom 131 Suite, Fusion Core, Report Commander Pro and I'm Alive and respective logos are trademarks of HigherGround, Inc. Al other names or marks are property of their respective wmers. HigherGround' SUPPORT AND MAINTENANCE HigherGround offers different maintenance plans to fit the needs of our clients. Our standard maintenance plan states that our contractual obligation is a one hour remote response time during normal business hours (8am - 6pm) and a 4 hour remote response time after normal business hours which includes weekends and holidays for software issues. However, we can usually respond remotely within minutes of the proper notification and approximately 95% of the issues can be handled remotely. 4 Alarm monitoring. Your system automatically identifies hard -to -detect, suspicious activity or system outages that threaten uptime and sends alerts to you or HigherGround. It's your choice. Over 300 software and hardware alarm items are monitored to detect problems with outages, phone networks, hardware and/or software. 4 I'm Alive notification service. This unique feature calls HigherGround nightly to say "I'm Alive." If your system doesn't call, we call into your system, contact the designated onsite manager, or send out a technician, and .in most cases, we fix the problem before you know there is one. -� Voice support with access to our certified technicians for troubleshooting and consultation on telephone systems, software systems, and integration issues. HigherGround is committed to helping you achieve the highest efficiencies from your telecommunications investment. And, if necessary, HigherGround will make our own program engineers available to answer any questions you have. Our mission is to keep you up, running and efficient. 4 Software Remote Access: During the contracted hours (Business Day or 24 Hour), HigherGround will respond to alarms, missed "I'm Alive" notifications and trouble reports opened via phone or e-mail. We will respond by either connecting to your system remotely or speaking with you as appropriate. We will perform routine software maintenance and scheduled software updates during the Business Day. We will perform emergency software maintenance or repair during the contracted hours. We require that you provide remote access to your system using a modem or the internet and that you enable the delivery of alarms to HigherGround via modem or e-mail in order to facilitate software support. ➢ Hardware Advanced Replacement HigherGround will provide advanced RMA replacement of defective or failed hardware from your original recording system or subsequent upgrade to your system. We will ship replacement hardware within 1 business day of determining the original hardware is defective. We will work with you remotely during the contracted hours to install and configure the replacement hardware. You will be responsible for returning defective hardware within 10 days to avoid being billed for the replacement. ➢ Reporting Trouble The customer shall contact HigherGround by calling (818) 456-1600 or emailing support(a1highergroundinc.com to open a service ticket. 9/512018 Page 2 of 2 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www.highergroundinc.c5; ©Copyright 2008 HigherGround, Inc. All rights reserved. HigherGround and the HigherGround logo are registered marks of FfgherGround, Inc. Fusion Series 7, Praetorian Voice Recorder, Mentor OA Suite, Telecom BI Suite, Fusion Core, Report Commander Pro and I'm Airve and respective logos are trademarks of HigherGround, Inc. All other names or marks are property of their respective owners. HigherGround' Quote Date: September 5, 2018 Client: Indian River County Vero MAINTENANCE QUOTE SUMMARY Coverage Dates: October 1, 2018 — September 30, 2019 Equipment Description: Software — Instant Retrieval, Real -Time Monitor, Control Tower and Report Commander Hardware — NG Capture 911 Voice Recording Server Maintenance Description: Remote Software & Hardware 24/7 Support & Maintenance Total Maintenance Cost: $7,849.69 Print Name Signature Title 9/512018 Page 1 of 2 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www.highergroundinc.CP ©Copyright2008 HigherGround, Inc. Al rights reserved. HigherGrcund and the HgherGround logo are registered marks of HgherGround, Inc. Fusion Sedes 7, Praetorian voice Recorder, Mentor OA Suite, Telecom 131 Suite, Fusion Core, Report Commander Pro and I'm Alive and respective logos are trademarks of HigherGround, Inc. All other names or marks are property of their respective owners. -r •. ..r- cow HigherGround' SUPPORT AND MAINTENANCE HigherGround offers different maintenance plans to fit the needs of our clients. Our standard maintenance plan states that our contractual obligation is a one hour remote response time during normal business hours (8am - 6pm) and a 4 hour remote response time after normal business hours which includes weekends and holidays for software issues. However, we can usually respond remotely within minutes of the proper notification and approximately 95% of the issues can be handled remotely. -� Alarm monitoring. Your system automatically identifies hard -to -detect, suspicious activity or system outages that threaten uptime and sends alerts to you or HigherGround. It's your choice. Over 300 software and hardware alarm items are monitored to detect problems with outages, phone networks, hardware and/or software. I'm Alive notification service. This unique feature calls HigherGround nightly to say "I'm Alive." If your system doesn't call, we call into your system, contact the designated onsite manager, or send out a technician, and in most cases, we fix the problem before you know there is one. 4 Voice support with access to our certified technicians for troubleshooting and consultation on telephone systems, software systems, and integration issues. HigherGround is committed to helping you achieve the highest efficiencies from your telecommunications investment. And, if necessary, HigherGround will make our own program engineers available to answer any questions you have. Our mission is to keep you up, running and efficient. 4 Software Remote Access: During the contracted hours (Business Day or 24 Hour), HigherGround will respond to alarms, missed "I'm Alive" notifications and trouble reports opened via phone or e-mail. We will respond by either connecting to your system remotely or speaking with you as appropriate. We will perform routine software maintenance and scheduled software updates during the Business Day. We will perform emergency software maintenance or repair during the contracted hours. We require that you provide remote access to your system using a modem or the internet and that you enable the delivery of alarms to HigherGround via modem or e-mail in order to facilitate software support. ➢ Hardware Advanced Replacement HigherGround will provide advanced RMA replacement of defective or failed hardware from your original recording system or subsequent upgrade to your system. We will ship replacement hardware within 1 business day of determining the original hardware is defective. We will work with you remotely during the contracted hours to install and configure the replacement hardware. You will be responsible for returning defective hardware within 10 days to avoid being billed for the replacement. ➢ Reporting Trouble The customer shall contact HigherGround by calling (818) 456-1600 or emailing support(@highergroundinc.com to open a service ticket. 9/5/2018 1 Page 2 of 2 21201 Victory Boulevard, Suite 105 Canoga Park, CA 91303 P: 818.456.1600 F: 818.456.1515 www.highergroundinc.N ©Copydght2008 HigherGround, Inc. All rights reserved. HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. Fusion Series 7, Praetorian Voice Recorder, Mentor QA Suite, Telecom BI Suite, Fusion Core, Report Commander Pro and I'm Alive and respective logos are trademarks of HigherGround, Inc. All olher names or marks are property of their respective owners. f � ■ i ■! !! w !� _ f !! �r HIGHERGROUND TECHNOLOGY SO-LVTjaPi$ STANDARD MAINTENANCE AGREEMENT Prepared for: INDIAN RIVER COUNTY 55 a ane r = HIGHERGROUNR STANDARD MAINTENANCE AGREEMENT (US) Agreement Preparation Date: October 4, 2017 This Post -Warranty Maintenance Agreement (the "Agreement") by and between HigherGround, Inc. (HigherGround), a California corporation having its principal place of business at 21201 Victory Blvd., Suite 105, Canoga Park, CA 91303, and Indian River County, having its principal place of business at 4225 43rd Avenue, Vero Beach, FL is Effective on the date set forth in the Agreement Signatures. This Agreement is the complete agreement between the parties hereto concerning the subject matter of this Agreement and replaces any prior or contemporaneous oral or written communications between the parties. In the event of conflict between the terms of this Agreement and the terms of an Exhibit, the terms of the Exhibit shall govern. This Agreement may only be modified by a written document executed by the parties hereto. Warranty Period HigherGround warrants its Products to be free of defects in both material and workmanship, under normal use and service, when installed and maintained in accordance with HigherGround written instructions. The warranty period is one (i) year and begins on the installation date or 3o days after the system is shipped by HigherGround, whichever is earlier. For Software orders, the shipment date is the date HigherGround delivers the software to the Customer. Please see the Limited Warranty for full terms and conditions. Post -Warranty Maintenance and Support Summary HigherGround shall be responsible for using all commercially reasonable diligence to correct any verifiable and reproducible fault of the recording system when reported to HigherGround in accordance with its standard reporting procedures. All work will be performed remotely using high-speed access via a mutually agreed upon, secure method. HigherGround will perform all routine maintenance, support, and updates during Business Hours. Remote software updates will be performed as Mandatory Updates, Software Updates, Service Packs or Software Patches become available. Service required for failures that are not a result of normal wear and tear, or otherwise not covered by this agreement shall be furnished on a time and materials basis. HigherGround shall maintain a trained staff capable of rendering the services set forth in this Agreement. Definitions Critical Maintenance: Critical maintenance includes any action necessary to restore primary operation of the HigherGround system. Routine Maintenance: Routine maintenance includes preventative maintenance as well as any repairs not required immediately to restore primary operation of the system. Critical Alarms: Critical alarms are indications of a failure or impending failure of a major component, feature or function of the system. Minor Alarms: Minor alarms are indications of abnormalities or malfunctions that do not impact primary operation of the system. V:2oi7o816 Standard Maintenance Agreement CONFIDENTIAL Page z of n 818.456.1600 • mvw.higherground.cgm • 212o1 Victory Slvd, Ste 105, Canoga Park CA 91303 56 HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. s • r. r rr HIGHERGROUND Remote: HigherGround certified technicians connect to Customer's recording system using remote control software or VPN. Onsite: At the address where the HigherGround system is located. HigherGround Business Hours: Mondaythru Friday, except Holidays, 6 am to 6 pm Pacific Time. Local Business Hours: Monday thru Friday, except Holidays, 8 am to 5 pm at the Customer location. 24 -Hour: 24 hours per day, 7 days per week. Mandatory Updates: corrections to the computer code or documentation included in the Products required in orderto maintain marketable performance of the Products (address Critical Maintenance issues) and, in connection therewith, conformity of the code, documentation, and marketing literature relating to a particular Product. Current Product: At this time, HigherGround offers two different products, each of which is a package of applications. The current products are NextGen Capturegii and Calibre. In the future, HigherGround may offer new or different products under different product names. Supported End -of -Life Product: A product which is no longer offered for sale by HigherGround, and for which HigherGround will continue to provide support for a specific period of time. For example, Fusion Series 7 is a Supported End -of -Life Product. HigherGround will continue to support for Fusion Series 7 until December 31, 2o18. Product Upgrade: means a change from one product to another, for example from Fusion Series 7 to Calibre. Product upgrades are provided at an additional charge that will be determined by HigherGround when a new product becomes available. Software Patch: Software code written to address local functionality issues (bug fixes) not currently fixed with the latest Service Pack, Software Update, or Software Upgrade. Service Pack: A specific, sequential edition of a given Release/Version, which may include updates, and/or bug fixes. A Service Pack is designated by a letter to the right of the second decimal point (such as R.v.x or R.v.y or R.v.z) a.k.a. "Update". Software Release: A specific edition of the licensed Software that provides additional feature(s). For example, Calibre is designated by a number located to the left of the first decimal point. Calibre r. 8.5.2 is read as "Calibre release eight dot five dot two" or Release 8, Version 5, Service Pack 2. Active Release: The current Software Release. Supported Release: Any release prior to the Active Release for which HigherGround continues to provide support. Generally, HigherGround supports one (i) or two (2) Releases prior to the Active Release. Inactive Release: Any Release priorto the Active and Supported Releases. HigherGround will not provide Patches or Service Packs for Inactive Releases. Any Customer on an Inactive Release will be updated to the Active Release prior to troubleshooting or patching most issues. Software Version: A specific edition of the Software Release that includes minor feature or feature set additions. A Version is designated by a number to the right of the first decimal point. Calibre r 8.5.2 is read as "Calibre Release eight dot five dot two" or Release 8, Version 5, Service Pack 2. Software Upgrade: means a change that may represent an improvement in the quality or performance of the product or provide additional functionality. It.may be represented by but is not limited to Releases or Versions. (For example, Release 8 version 5 may be upgraded to Release 8 version V.20170816 Standard Maintenance Agreement CONFIDENTIAL Page 3Ofii 818.4$6.i600 • www.higherground.com • 2a201 Victory Blvd, Ste xog, Canoga Park CA 91303 57 HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. HIGHERGROUND 6). Software upgrades to a newer version of the same product will be. provided at no charge to Customer while under an active maintenance agreement. Software Updates: HigherGround will periodically release new versions of its Software. Software updates, which include new features and enhancements as they come available, will be provided at no charge to End -Users under warranty or an active maintenance agreement: Problem Severities Severity 1— Critical Failure An existing recording system is down, more than So% of the endpoints are not being recorded or there is a critical impact to an End User's business operation. Severity 2 — Major Failure Operation of Customer's recording system is severely degraded, more than 1o% of endpoints are not being recorded; recording quality is severely degraded, End User's are unable to access the recording system to retrieve data or significant aspects of End User's business operation are negatively impacted by unacceptable network or environment performance. Severity 3— Minor Failure Operational performance of End User's recording system is impaired, fewer than 10%of endpoints are not being recorded, recording quality is somewhat degraded and End User's access to the system or data is limited, although most business operations remain functional. Severity 4 — Request for Assistance End User requires information or assistance on HigherGround product capabilities, Installation, or configuration. Business Day Support HigherGround will provide both Critical and Routine Remote Maintenance Services during the Business Day (8am — 6pm local time). Requests for service under this agreement may be initiated by calling the HigherGround Client Support Center at (818) 251-5277 or sending an e-mail to service�7a higherground.com. All requests must include a detailed description of the issue being reported and any diagnostic or corrective actions already taken. Automated service tickets will be opened by HigherGround when the recording system delivers critical alarms to our Center. HigherGround will advise Customer when software updates or upgrades are available. If, after reviewing release notes, Customer approves an update or upgrade, HigherGround will apply the update or upgrade during Business Hours. V:203.7o816 Standard Maintenance Agreement CONFIDENTIAL Page 4Ofu 828.456.i600 • www.higherground.com - 222oi Victory Blvd, Ste io5, Canoga Park CA gi3o3 58 HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. A R [# + • R F +i HIGHERGROUND HigherGround Response Times for Business Day Support Severity Response Time Resolution Time Local Business Off Hours Local Business Off Hours .Day Day Severity 1 1 Hour Next Business Day 8 Hours i Business Day Critical Failure Severity 2 2 Hours Next Business Day 16 Hours 2 Business Days Major Failure Severity 3 1 Business Day Next Business Day 4 Business Days 4 Business Days Minor Failure Severity 4 1 Business Day Next Business Day As Agreed As Agreed Requestfor Assistance When HigherGround responds to an alarm, we will attempt to notify Customer by phoning and/or email ing the primary contact before connecting to the system. If the alarm is fora Critical or Major Failure, the technician will still connect to the system and attempt to rectify the problem, even if the primary contact does not respond. If the technician is unable to connect to the recording system using the standard high-speed connection provided by Customer, response and resolution may be delayed. Exclusions from Business Day Support The following services are not covered under this maintenance agreement: • System administration, including additions, moves and changes of phones or users. + Support or maintenance of cabling, hardware or software not provided by HigherGround such as routers, switches, phones, SPAN ports, PBXs or ACDs. • Maintenance of the data network including ensuring Customer workstations can access the recording system, ensuring HigherGround can access the system remotely, and ensuring the system can deliver alarms to HigherGround via e-mail. • Maintenance of all user workstations and domain user accounts, including ensuring that workstations and users have appropriate permissions to access all features of the recording system. • Support or maintenance outside of Business Hours. + On-site support or maintenance. 24 Hour Support HigherGround will provide Routine Remote Maintenance Services during the Business Day (8am — 6pm local time). HigherGround will provide Critical Remote Maintenance Services as needed, 24 hours a day. Requests for service under this agreement may be initiated by calling the HigherGround Client Support Center at (818) 251-5277 or sending an e-mail to service@ higherground. com. All requests must include a detailed description of the issue being reported and any diagnostic or corrective actions already V:2oi7o816 Standard Maintenance Agreement CONFIDENTIAL Page 5of11 828.456.i600+www.higherground.com+ 222oi Victory Blvd, Ste io5, Canoga Park CA 91303 59 HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. R* r � w�wi4 HIGHERGRAUNG 0 +a e-ul -ft' taken. HigherGround will open automated service tickets when the recording system delivers critical alarms to our Center. HigherGround Response Times for 24 Hour Support Severity Response Time Resolution Time Local Business Day Off Hours Local Business Day Off Hours Severity.i 1 Hour 4 Hours 8 Hours i Business Day Critical Failure Severity i i Hours 4 Hours 16 Hours i Business Days Major Failure Severity 3 1 Business Day 1 Business 4 Business Days 4 Business Days Minor Failure Day Severity 4 1 Business Day 1 Business As Agreed As Agreed Request for Day Assistance When HigherGround responds to an alarm, we will attempt to notify Customer by phoning and/or emailing the primary contact before connecting to the system. If the alarm is fora Critical or Major Failure, the technician will still connect to the system and attempt to rectify the problem, even if the primary contact does not respond. If the technician is unable to connect to the recording system using the standard high-speed connection provided by Customer, response and resolution may be delayed. Exclusions from 24 Hour Support The following services are not covered under this maintenance agreement: • System administration, including additions, moves and changes of phones or users. • Support or maintenance of cabling, hardware orsoftware not provided by HigherGround such as routers, switches, phones, SPAN ports, PBXs or ACDs. • Maintenance of the data network including ensuring Customer workstations can access the recording system, ensuring HigherGround can access the system remotely, and ensuring the system can deliver alarms to HigherGround via e-mail. • Maintenance of all user workstations and domain user accounts, including ensuring that workstations and users have appropriate permissions to access all features of the recording system. • Non-critical support or maintenance outside of Business Hours. • On-site support or maintenance. Hardware Support If Hardware Support is included in this Maintenance Agreement, HigherGround will troubleshoot hardware problems within the recording system including problems with hard drives, power supplies, recording cards, NICs, etc. Our.response times for hardware support will be the same as our response times for software support. HigherGround will provide advanced replacement of defective hardware as detailed in our RMA policy. HigherGround will be responsible for 3 -day shipment of replacement V.2oi7o816 Standard Maintenance Agreement CONFIDENTIAL Page 6 of ii 828..456.2600 R www.higherground.com R aiaoi Victory Blvd, Ste 2o5, Canoaa Park CA 92303 60 HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. .� sow; iiT HIGH EAGROUND I hardware to Customer. Customer will be responsible for the additional cost of expedited shipment. Customerwil) be responsible for the cost of shipping the defective hardware to HigherGround. Customer will be responsible for installing replacement parts, taking standard precautions to protect electronic parts from liquids, static discharge and physical damage. Hardware Refresh Program HigherGround offers a hardware refresh program to customers on current Maintenance Agreements. Under this program, HigherGround will provide discounted professional services to migrate HigherGround applications to new hardware, whether the hardware is provided by HigherGround or by the Customer. Customer Responsibilities Customer is obligated to share the responsibility of keeping the recording system in good physical condition, recognizing that electronic equipment is, by its nature, subject to misuse and neglect. The customer agrees to maintain an environment conducive to computer equipment operation. Customer agrees to ensure the provision of uninterrupted power to and a dedicated UPS for the recording system. Customer agrees to protect the recording system's operating system and associated software from infiltration of malicious software programs known as "viruses" or "worms". Customer agrees to bear sole responsibility for ensuring the recording system is protected against such infiltration, eradication of same, and any cost associated with recovering lost or damaged data. Customer will be prepared to assist the HigherGround certified technician by providing a complete and accurate description of the trouble symptoms over the phone, performing any routine front panel functions including removing and reapplying main power to the unit as instructed. Customer is responsible for making the recording system accessible to the HigherGround technician via high-speed remote access for scheduled updates and maintenance at times acceptable to both parties. Limitations on Contract Service The Maintenance Agreement covers repairs and service required as a result of normal use and DOES NOT COVER service necessitated by damage incurred in accident, abuse, lightning, earthquake, water damage, flood or other similar causes. Third party software, including viruses and worms, third party equipment, telephone company line(s) problems, or any damage to or failure of the system caused by same WILL NOT be covered under this Maintenance Agreement. NO COVERAGE is extended under this Agreement to archive media of any type including but not limited to magnetic tape, magneto - optical disk, external hard drive, or other removable media, whether provided as part of the original recording system or subsequently purchased from HigherGround, beyond replacement cost of the media. HigherGround IS NOT responsible for, and Customer agrees not to hold HigherGround liable for lost data. Any cost involved in attempting to recover lost or damaged data will be the sole responsibility of Customer. HigherGround's obligations under this paragraph do not extend to claims arising from any modification to the HigherGround system not made by HigherGround or from the use or combination of the software provided by HigherGround with products provided by the Customer or others. Limitation of Liability HigherGround shall not be liable for any loss or damage suffered by the Customer caused by "Acts of God" or from any other cause beyond the control of HigherGround, and Customer, by signing this Agreement, acknowledges and agrees to this provision. EXCEPT AS PROVIDED HEREIN, HIGHERGROUND'S MAXIMUM LIABILITY WILL BE LiMITED IN ANY EVENT TO ACTUAL DIRECT DAMAGES TO THE EXTENT CAUSED SOLEY BY THE ACTS OR OMISSIONS OF HIGHERGROUND, V:201708i.6 Standard Maintenance Agreement CONFIDENTIAL. Page 7Of12 818.456.1500 • www.higherground.com • xuoi Victory Blvd, Ste 1o5, Canoga Park CA 91303 61 HigherGround and the HigherGround logo are registered marks of HigherGround, inc. i� M t .Lim HIGHER HIGHERGROUND SUBJECT TO A MAXIMUM LIABILITY OF THE ANNUAL AMOUNT PAID FOR SERVICE, WHICH DIRECTLY CAUSED SUCH DAMAGE. IN NO EVENT WILL HIGHERGROUND BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL OR INDIRECT DAMAGES, LOST BUSINESS PROFITS, OR LOSS, DAMAGE OR DESTRUCTION OF COMPUTER NETWORKS, SYSTEMS OR DATA, REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), BREACH OF WARRANTY OR OTHERWISE, EVEN IF HIGHERGROUND HAS BEEN ADVISED AS TO THE POSSIBLITY OF SAME. NO LIMITATION AS TO DAMAGES FOR PERSONAL INJURY IS HEREBY INTENDED. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES AND THE ABOVE EXCLUSION OR LIMITATION MAY NOT APPLY. Entire Agreement HigherGround has not made nor is Customer relying upon any representations other that those specifically set forth herein. Both parties concur that the entire Agreement between the parties is set forth herein. Additions, deletions or changes to this Agreement must be in writing and signed by HigherGround and Customer to become effective. This Agreement, additions, deletions or changes to this Agreement shall be null and void unless signed by an Officer of HigherGround. Survivability if any one or more of the provisions of this Agreement, or the application of such provisions to the Customer, HigherGround or any circumstances shall be held invalid, the remainder of this Agreement shall remain in full force and effect. If for any reason this Agreement between Customer and HigherGround is terminated, abridged, canceled, breached or nullified, both parties agree that any license agreement, confidentiality or non -disclosure agreements executed between both parties shall remain in effect in perpetuity. Term and Termination The term of this Agreement shall commence on the Effective Date set forth on Exhibit A. The term shall continue for a period of one (s) year and upon receipt of payment will be renewed automatically for successive one (i) year terms on the anniversary of the effective date (renewal date). This Agreement shall coverthe product specified in Exhibit A. If there are any changes to the covered product, a new Agreement will be executed by the parties. Either party may notify the other of its intent not to renew the Agreement at any time up to thirty (30) days prior to the renewal date. In the event either party gives such notice, the Agreement will remain in effect through the renewal date. HigherGround will continue providing service under the terms of the Agreement and will not be obligated to refund any portion of the monies paid by the Customer for the Agreement. If Customer has not been paying for maintenance, they may reestablish a new Maintenance Agreement under the following conditions: a) If Customer has been off maintenance for less than 9 months, they will pay a fee equal to the support fee for all of the months they have been off and will pay for three months support in advance. b) If Customer has been off maintenance for more than 9 months, they will pay a fee equal to the support fee for 9 months and will pay for three months of support in advance. c) HigherGround will, at its discretion and at the Customer's cost, inspect the system for damage and require that Customer pay HigherGround to repair any defects prior to the commencement of a new maintenance period. Anti -Virus Software Notice V:201708i6 Standard Maintenance Agreement CONFIDENTIAL Page 8 of u BaB.456.i600• www.higherground,com i zizoi Victory Blvd, Ste io5, Canoga Park CA 91303 62 HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. r rs ■ ■■i� HIGHERGROUND To prevent potential conflicts with other existing anti-virus programs that may be operating on the Customer's network, anti-virus software is not included with the recording system. Because of the potential damage computer viruses can do, HigherGround strongly recommendsthe purchase of anti- virus protection to be installed and kept current on all recording system servers. There are several anti- virus programs commercially available and HigherGround makes no specific recommendation other than the program should include current updates. This should be discussed with your Information Technology (IT) Administrator. Should your recording system become infected with a computer virus, it will be the Customers' responsibility to eradicate the virus before HigherGround performs any maintenance. If requested, HigherGround will assist in the removal of a virus infection during normal business hours at the standard time -and -materials rate. System Monitoring (Telemetry) In an effort to improve the products and services we provide our customers, HigherGround gathers information about how our software is used. None of the information we collect contains sensitive data. We are not capturing personal user details or metadata (e.g. phone numbers, attachments, ANI/ALI information, workstation names, etc.). The only information we collect is how the - HigherGround software is being used. The types of data collected from customers' systems on a monthly basis are: Feature Statistics (module being run, feature being used, number of times the feature is used, the number of workstations running each version of Windows, the version of HigherGround software running on the system, alarms that occurred and how many times, errors that occurred and how many times); Data Table Size (data table name, number of records in the table, table size, size of index, total size, record size); Data Table Purge Statistics (data table name, number of records in the table, total time spent purging old records); Reports Run (report name, number of times run, total number of records reported on, average number of records reported on, total time to generate reports, average time to generate reports); Free Space Statistics (server name, drive letter, free space); Help File Statistics (help file/topic accessed, number of times accessed). If you have any questions about the HigherGround system monitoring policy, or if you would like to opt out of monitoring, please contact HigherGround Client Support: Local 1-818-251-5277; Toll Free 1-877-998- 7999; Email support(a?higherground. com. Agreement Signatures IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed, each party warrants and represents that its respective signatories whose signatures appear below have been and are on the date of signature duly authorized to execute this Agreement. Company Name: HigherGround, Inc. .- , r,, iss�a •. Von d Signature •;Authorized Signature sepb E. Flescher Ric Cahak Name o;Name chairman ''o Vice President, Client Support Title R«EcoU�t�Title November 7, 2017 / 34 Z4Z APPROVED Date Dat Attest: Jeffrey R. Smith, Clerk of Court and Comptroller 111ft'�M UFF ' reement CONFIDENTIAL 81 .456.i600 • www.higherground.com , 21201 Victory Blvd, Ste 1o5, Canoga Park CA 91303 HigherGround and the HigherGround logo are registered marks of HigherGround, Inc. w �Z �a a: r- mQ w� or � ,i z 20 <o } p a u d w R .■ R Ri R R R RR HIGNERGROUND K..0.. U. ... *^1 Equipment List and Maintenance Fee Company: Indian River County Equipment Location: Indian River County {ECIC, Sebastian PD, Sheriff Office, Vero PD} HigherGround, Inc. agrees to maintain the HigherGround recording system during the term of this Maintenance Agreement by furnishing service accepted by Customer as indicated below: Software — Instant Retrieval, Real -Time Monitor, Control Tower and Report. Commander Hardware — NG Capture 911 Voice Recorder Server V:2oi7o83.6 Standard Maintenance Agreement CONFIDENTIAL Page zoofii 818.456.i600 • vrvnv.hi9her9round.com +.xi= Vlaory Blvd, Ste 1o5; Canoga ftrk CA gi3q 64 HigherGround and the HigherGround logo are registered maria of HigherGround, Inc. 04 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason Brown, County Administrator THROUGH: Tad Stone, Director Department of Emergency Services FROM: Maria Resto, Emergency Services Manager Department of Emergency Services DATE: September 11, 2018 SUBJECT: Approval of FY 2018/2019 and 2019/2020 Radiological Emergency Preparedness Agreement (REP Grant) It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at its regular meeting. DESCRIPTION AND CONDITIONS: Since 1998, every other year, representatives from the Florida Power and Light (FP&L) Company and the Indian River County Department of Emergency Services negotiate the Radiological Emergency Preparedness Agreement (REP Grant). The agreement is predicated on responsibilities defied by the United States Nuclear Regulatory Commission in Rule 10 CFR parts 50 and 70, NUREG0654 and FEMA- REP- 1, Revision I "Criteria for the Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants". During the negotiations this year, an agreement was reached wherein Indian River County will receive $105,553 for FY 2018/2019 and $105,553 for FY 2019/2020 from FP&L. The grant funds enable the County to carry out its responsibilities as provided in the above referenced authorities. ALTERNATIVES AND ANALYSIS: The Agreement provides for the County to participate in the following emergency planning and preparedness activities: 1. Recurring maintenance and major revisions to the local radiological preparedness plans and implementing procedures for the County as required by Federal Emergency Preparedness Requirements. 2. Participation in state and federal radiological exercises. 3. Provides for a full-time REP Analyst position to maintain plans for evacuation, improve procedures for the reception and decontamination centers, and to update shelter surveys required for a host county. 4. Provide funds for administrative services related to REP planning and training. 5. Maintain a close liaison with adjacent risk and host counties for the purpose of interfacing emergency plans and activities. 65 Since 1991, FP&L has agreed to fund the salary, benefits, and associated expenses for a REP Analyst to complete the requirements of the referenced authorities. FUNDING: The REP Analyst position is funded 100% and the Emergency Services Manager position is funded 25% by Florida Power & Light Company with no match required by Indian River County. The salary and benefits package mirrors the County's Human Resource's system. REP Grant- Account 00123725 FY 2018-2019 $105,553 FY 2019-2020 $105,553 Total $211,106 RECOMMENDATION: Staff recommends the Board approve the FY 2018/2019 and FY 2019/2020 Radiological Emergency Preparedness Agreement as noted above and authorize the Chairman to execute the necessary documents. ATTACHMENTS: 1. Indian River County Budget Office Grant Form 2. Two (2) original copies of the agreement between Florida Power & Light and Indian River County. 66 GRANT NAME: FPL. Grant AMOUNT OF GRANT: $21:1.106.00 GRANT E N/A DEPARTMENT RECEIVING GRANT: ,Emergency Servicesf.REP CONTACT PERSON: Tad Stone TELEPHONE: 772-226-3859 1. How long, is the grant for? 2 Years 2. Does the grantrequire you to fund this function after the grant is over? 3. Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? 4. Percentage of match to grant 0 % 5. Grant match amount required fi 0 Starting Date: October I, 2018 Yes X No 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? N/A 7. Does the grant cover capital costs or start-up costs? If no, how much do you think will be needed in capital costs or start-up costs: (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (if additional space is needed, please attach a schedule.) S .Yes X No Yes No Yes X No Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec, Medicare Matching S TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? S000 Signature of Preparer. Date: September 12, 2018 �,� Grant. Amount Other Match Costs Not Covered Match Total First Year S S 0.00 S 0.00 S Second Year S S $ S Third Year S S S S Fourth 'Year S S S S Fifth Year S S $ is Signature of Preparer. Date: September 12, 2018 �,� AGREEMENT BETWEEN FLORIDA POWER & LIGHT COMPANY AND THE COUNTY OF INDIAN RIVER This Agreement is between Florida Power & Light Company (hereinafter "Company"), and the County of Indian River (hereinafter "County"). PURPOSE A. Certain responsibilities have been defined by the U.S. Nuclear Regulatory Commission (hereinafter "NRC") in certain provisions of 10 CFR Parts 50 and 70 and in the NRC guidance document NU REG 0654, FEMA -REP -1, Revision 1, "Criteria for Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants." There exists a possibility of duplication of effort in meeting those responsibilities by the Company and County. The resulting increased financial burden on taxpayers and consumers can be avoided by the development of a cooperative relationship between state and local public agencies and the nuclear power utility. The County is authorized, in Sections 252.35 and 252.60 of Florida Statutes, to participate in such cooperative relationships and is further authorized, in Section 252.37 of Florida Statutes, to accept services, equipment, supplies, materials, or funds for emergency management. The purpose of this Agreement is to define certain aspects of the relationship between the County and the Company. B. The NRC regulations and guidance cited above are incorporated as requirements in this Agreement by reference. All activities that are the subject of the Agreement shall comply with those requirements (hereinafter "Federal Emergency Preparedness Requirements"). II. BUDGET The parties have agreed to the Work Scope and Funding attached hereto and incorporated herein as Exhibit A. Said budget provides that the County will require the sum of dollars specified in Exhibit A to carry, out its responsibilities hereunder. M: III. PAYMENT Upon execution of this Agreement and receipt of associated invoicing, the Company shall make equal semi-annual advances to the County as described in Exhibit A. Expenditures by the County shall be based upon the approved budget attached hereto and incorporated herein. IV. TITLE TO EQUIPMENT Any equipment purchased by the County under this Agreement shall be the property of the County. This equipment is to be used for the activities described herein for the term of this Agreement and subsequent agreements between the parties. Upon termination of the agreements and cessation of the County's activities, the equipment will remain the property of the County. V. INTEREST The unexpended portion of advance payments to the County shall be invested in an interest bearing account in accordance with applicable county regulations, if any. At the end of the term agreement period, the County shall either refund all unexpended funds to Company or reflect all remaining interest earned as funds carried forward and apply such funds to any additional term of this agreement, as appropriate. VI. AUDIT A. The County shall (at any time during normal business hours and with five business days advance notification) make available for examination, to the Company and any of its duly authorized representatives, all of the records and data with respect to all matters covered by this Agreement. The County shall permit the Company and its designated authorized representatives to audit and inspect all costs and supporting documentation for all matters covered by this Agreement. The County shall provide an annual audited financial statement at the end of the Agreement period. B. The County shall retain all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a period of three years after the date of submission of the final expenditure report. Or, if an audit has been initiated during the term of this Agreement and audit findings have not been resolved, the records shall be retained until resolution of the audit findings. In addition, the County shall maintain time and attendance records for all salary costs charged to this Agreement. 2 69 VII ASSIGNMENT The County may assign the right to accept services, equipment, supplies, materials, or funds to any appropriate local governing body or agency. VIII TERMS OF AGREEMENT A. The term of this Agreement is October 1, 2018 to September 30, 2020, unless sooner terminated in accordance with Paragraph B of this Article. B. Either party may terminate this Agreement in whole or in part without cause, by providing sixty (60) days notice in writing to the other party. Upon termination of this Agreement, all unexpended funds shall be returned to the Company and an audit may be performed in accordance with Article VI of this Agreement. C. The County agrees to be bound by the provisions included in the Standard Conditions attached to and incorporated by reference in this Agreement. IX. MODIFICATIONS Any modifications to this Agreement shall be in writing and signed by both parties. In the event the statutes, rules, regulations, or plans applicable to this Agreement are revised, voided, or rescinded, the parties agree to consider reasonable modifications to this Agreement. By their signatures below, the following officials have agreed to these terms and conditions. FOR THE COUNTY By: (Type Name) (Title) (Date) By: FOR THE COMPANY Michael O. Pearce (Type Name) General Manager, CFAM (Title) (Date) 70 STANDARD CONDITIONS 1. Extension of this Agreement shall be in writing for a period not to exceed six months and shall be subject to the same terms and conditions set forth in the initial Agreement. There shall be only one extension of the Agreement unless the failure to meet the criteria set forth in the Agreement for completion of the Agreement is due to events beyond the control of the Company. 2. All bills for fees or other compensation for services or expenses shall be retained and have sufficient detail for a proper audit. 3. Pursuant to Section 216.347, Florida Statues, the County agrees that no funds from this Agreement will be expended for the purpose of lobbying the Legislature or a State agency. 4 71 Exhibit A Work Scope and Funding I. Work Scope: The County shall be responsible for participation in the following radiological emergency planning and preparedness activities: A. The County's responsibilities shall include coordination with the Company in the development, maintenance and implementation of an emergency preparedness program in support of the Company's nuclear power program. The County shall perform those actions associated with maintaining emergency preparedness as described in the Federal Emergency Preparedness Requirements and implemented in Annex A of the State Comprehensive Emergency Management Plan and other implementing procedures. The County agrees to implement these requirements professionally and successfully in maintaining the County in a state of readiness. B. The County shall maintain current radiological emergency plans and implementing procedures for the County as required by Federal Emergency Preparedness Requirements. C. County personnel assigned emergency response duties shall successfully complete radiological emergency training as required by Federal Emergency Preparedness Requirements and Chapter 15 of Annex A of the State Comprehensive Emergency Management Plan. Documentation of training shall be maintained and made available for inspection upon the request of the Company. D. The County shall participate in Radiological Preparedness and Response exercises and the evaluation thereof. E. The Company shall furnish to the County copies of Federal Emergency Preparedness Requirements and any revisions thereto within 90 days following enactment. F. The County shall invoice the Company per the funding section of this Agreement. The County shall include a financial report that provides the status of the expenditures covered by the Agreement current at time of billing. 72 II. Funding Funding will be provided to the County by the Company to enable the County to carry out its responsibilities above, comply with Federal Emergency Preparedness Requirements, and carry out the provisions of the emergency plan mandated thereby. The parties have agreed to the funding amounts as detailed below. The funding provides that the County will require the sum of $105,553 for fiscal year 2018/2019 and $105,553 for fiscal year 2019/2020 to carry out their responsibilities hereunder. The Company shall pay the County, upon invoice, an annual amount not to exceed the amount specified below for the reimbursement of costs incurred in the performance of duties associated with maintaining radiological emergency preparedness for the County. Such costs shall only include reasonable and necessary costs associated with maintenance of radiological emergency preparedness for the County. Fiscal Year October 2018 through September 2019 $ 105,553 Fiscal Year October 2019 through September 2020 $ 105,553 NOT TO EXCEED AMOUNT $ 211,106 Upon receipt of a County invoice in October and April of each year, the Company shall advance 50% of that fiscal year's budget amount to the County. For each year covered under this agreement, the Company shall provide funding to the County semi-annually in the same manner. The County agrees that funds needed for the correction of any "deficiency," as defined by the Federal Emergency Preparedness Requirements, in the County's plans or program will be offset with existing funds from the current approved budget. Funds necessary to implement changes required by the Federal Emergency Preparedness Requirements, Annex A of the State Comprehensive Emergency Management Plan, or local operating procedures will be offset with existing funds to the extent practical. The Company and County shall review and agree on any supplemental funds that may be necessary to meet the change. 73 In the event the Company and County are unable to resolve differences regarding funding for preparation, testing and implementation of radiological emergency response activities, the parties shall first meet to resolve the dispute. If informal meetings are unsuccessful in resolving the issues, any dispute or controversy between the parties arising out of or in connection with this agreement must be submitted, by either party, to final and binding arbitration before a single arbitrator in accordance with the Commercial Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Each party shall be responsible for its attorneys' fees and costs incurred in the arbitration. The arbitrator's fees shall be paid in equal parts by the parties unless the award shall specify a different division of the fees. Venue for arbitration proceedings brought hereunder shall lie in Indian River County, Florida. The Company shall be responsible for providing all funding under this Agreement to the County. At the end of the term of this Agreement, the County shall either refund all unexpended funds to Company or reflect all remaining interest earned as funds carried forward and apply such funds to any additional term of this Agreement, as appropriate. The County and the Company may also discuss alternatives for disposition of excess funds, provided, however, that such alternatives shall be effective only upon execution of an agreement in writing by the County and the Company. 7 74 EXHIBIT A RADIOLOGICAL EMERGENCY PREPAREDNESS BUDGET AND SCOPE OF WORK Fiscal Year 2018-2019 & 2019-2020 ALLOCATION AMOUNT SCOPE OF WORK Plan maintenance $74,295 Funds provide for 100% of annual salary and benefits for the Radiological Coordinator, 25% of annual salary and benefits for the Emergency Services Planner and administrative overhead costs associated with the program. Operating & Capital $31,258 Funds provide for travel, training, equipment, Expenses calibration, printing, mailing, supplies, overtime and backfill associated with the radiological emergency preparedness program. This includes costs incurred in REP exercises and drills, which improve coordination, knowledge and skills of county personnel. Total Annual Budget $105,553 Total Contract Amount $211,106 s 75 3.44, INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director Phillip J. Matson, AICP; MPO Staff Director FROM: Brian Freeman, AICP; Senior Transportation Planner DATE: September 24, 2018 SUBJECT: Consideration of the Indian River County Transit Development Plan (TDP) Major Update It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 2, 2018. SUMMARY According to state and federal regulations, Indian River County, in conjunction with the Indian River County MPO, must prepare and adopt a Major Update of its Transit Development Plan (TDP) in October of 2018. At its September .12, 2018 meeting, the MPO Board endorsed the TDP major update. Because the County is the designated recipient of federal and state transit grant funds, the County must approve the TDP Major Update. Staff recommends that the Board of County Commissioners review the attached draft final plan, provide staff with any comments on the report, and approve the draft final plan. DESCRIPTION AND CONDITIONS According to state and federal regulations, Indian River County, in conjunction with the Indian River County MPO, must prepare and adopt a Major Update of its Transit Development Plan (TDP) in October of 2018. That TDP must include a comprehensive review of the management and operations of the transit system and must culminate in a ten year service and capital improvements plan for the transit system. Adoption of a TDP is a condition of receiving state Public Transit Block Grant (PTBG) funding. In 2017, the MPO issued a Notice to Proceed (NTP) to its General Planning Consultants, Tindale - Oliver and Associates, to initiate plan development. Then, MPO staff and its consultants proceeded to collect data, initiate public involvement activities, conduct peer assessments, analyze socio- C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@1CODC7B8\@BCL@1CODC7B8.docx 76 economic data projections, and coordinate with FDOT and a number of public agencies. On June 13, 2018, the consultants presented the Draft TDP to the MPO. That document included an assessment of transit demand and transit ridership/mobility needs; the results of a ridership survey; a summary of public involvement activities completed to date; and a preliminary list of transit alternatives. Since June, the consultants have engaged in a number of other activities, including completing a transit Level of Service Assessment; completing a ten year capital and operating needs plan; and calibrating the TBEST transit model for Indian River County. The consultants also developed a list of preliminary alternatives with an emphasis on cost containment and escalating demand for ADA paratransit services. Using those inputs, the consultants developed the Draft Final TDP, which was endorsed by the -MPO on September 12, 2018. ANALYSIS Since the inception of Indian River County's fixed -route transit system, the total number of annual passenger trips provided by the system has grown substantially and now exceeds 1,300,000 trips/year. A major reason for the increase in ridership has been the addition of new routes and service improvements identified in previous Transit Development Plans. According to the consultant, transit service in Indian River County is provided in an efficient manner when compared to a peer group of similar transit agencies. As a result of implementing the initiatives reflected in the 1998 TDP Major Update, the existing route structure has proven highly successful. Because of that and because of the constraints on local funding in recent years, the consultant has proposed maintaining the existing route structure with only minor changes to existing routes. Those changes include eliminating the midday service period on routes 11, which has very low ridership and changing the western segment of Route 13 (SR 60 Corridor) to a "flex" route where ADA clients can hail the bus for on -demand service in lieu of door- to-door service. Other service changes aimed at cost containment include conducting more frequent and more thorough ADA eligibility screenings and taking ADA clients to nearby transit hubs where they can safely access the fixed route system. Proposed future improvements include operational improvements such as extending weekend operating hours and adding Sunday service. In Indian River County, the MPO is the agency responsible for transportation planning and is therefore also the agency responsible for development of the County's TDP. According to state guidelines, however, the Board of County Commissioners, as the designated recipient of transit operating and capital funding in Indian River County, must also approve the TDP. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the Transit Development Plan. ATTACHMENTS 1. Transit Development Plan — Major Update Draft Final Report C:\Users\lcgistar\AppData\Loca]\Temp\BCL Technologies\easyPDF 8\@BCL@1CODC7B8\@BCL@1CODC7B8.docx 77 GoLine On File in Commission Office Tran's+it Development Plan FYs 2y0119-20218 Adopt d by the Indian River Board of County Commissioners Fall 2018 Prepared forithe Indian Ri_v_er County Metropolitan Planning- Organization GMw ffo kb - 0 _ getting you there! J ice_ '06, �. INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E., PMP, County Engineer FROM: William Johnson, P.E., Roadway Production Engineer SUBJECT: Blue Cypress Lake Road Culvert Replacement Release of Retainage and Change Order No. 1 IRC -1758 DATE: September 20, 2018 DESCRIPTION AND CONDITIONS On February 20, 2018, the Board of County Commissioners awarded RFP No. 2018033 to Hinterland Group, Inc. in the amount of $176,000.00 for the replacement of a failed culvert crossing Blue Cypress Lake Road located north of State Road 60 and east of the Florida's Turnpike. The pipe constructed is a 38"x 60" Elliptical Reinforced Concrete Pipe (ERCP), with concrete end walls added to the pipe ends. Other work included temporary canal bypass, temporary sheet pile, earthwork, pavement replacement, maintenance of traffic, erosion control and other incidental work. Change Order No. 1 makes final adjustments to contract bid items resulting in a decrease to the total contract amount by $82,920.00 for a final cost of $93,080.00. Hinterland Group, Inc. has completed the project and has been paid $88,426.00 with $4,654.00 held in retainage to date. Hinterland Group, Inc. has submitted Contractor's Application for Payment No. 2 for release of retainage in the amount of $4,654.00. Once the final releases of lien from all subcontractors have been received, reviewed and approved by County staff, payment will be processed. FUNDING Funding is available from Optional Sales Tax/Blue Cypress Culvert Replacement Retainage/Hurricane Irma - Account Number 315-206000-17026 in the amount of $4,654.00. Indian River County will submit incurred expenses to FEMA for reimbursement of project costs. 79 C:\Users\legistar\AppData\L.ocal\Temp\BCL Technologies\easyPDF 8\@BCL@140D630E\@BCL@140D630E.doc Page Two Blue Cypress Lake Road Culvert Replacement Release of Retainage and Change Order No For BCC Meeting October 2, 2018 RECOMMENDATION Staff recommends approval of Change Order No.1 and payment of Application for Payment No. 2 to Hinterland Group, Inc. in the amount of $4,654.00 for release of retainage. ATTACHMENTS 1. Contractor's Application for Payment No. 2 2. Change Order No. 1 APPROVED AGENDA ITEM FOR OCTOBER 2, 2018 o C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@140D630E\@BCL@140D630E.doc Contractor's Application for Payment BLUE CYPRESS LAKE ROAD CULVERT REPLACEMENT Application for Payment No. 2. For Work Accomplished throuoh the Deriod of May through May 31, 2018 To: Indian River County (OWNER) From: HINTERLAND GROUP, INC. (CONTRACTOR) Project No.: 1758 Bid No.: 2018033 1) Attach detailed schedule and copies of all paid invoices. 1. Original Contract Price: $176,000.00 2. Net change by Change Orders and Written Amendments (+ or $0.00 3. Current Contract Price (1 plus 2): $176,00.00 4. Total completed and stored to date: $93,080.00 5. Retainage (per Agreement): g% of completed Work: 1 0.00 0% of retainage: $ 0. DD Total Retainage: $4,654.00 6. Total completed and stored to date less retainage (4 minus 5): $ 88.426.00 7. Less previous Application for Payments: $ 88,426.00 DUE THIS APPLICATION (6 MINUS 7): CONTRACTOR'S CERTIFICATION: UNDER PENALTY OF PERJURY, the undersigned CONTRACTOR certifies that (1) the labor and materials listed on this request for payment have been used in the construction of this Work; (2) payment received from the last pay request has been used to make payments to all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, below; (3) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); (4) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective; and (5) If this Periodic Estimate is for a Final Payment to project or improvement, I further certify that all persons doing work upon or furnishing materials or supplies for this project or improvement under this foregoing contract have been paid in full, and that all taxes imposed by Chapter 212 Florida Statutes, (Sales and Use Tax Act, as Amended) have been paid and discharged, and that I have no claims against the OWNER. Attached to or submitted with this form are: 1. Signed release of lien forms (partial or final as applicable) from all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, together with an explanation as to why any release of lien form is not included; Contractors Application for Payment 00622-1 MG-SERVER1Hinlerland GroupOopEox (Hinledand Group)%.A—rded Proleds 1118.0007.00 -Indian Rwer - Skis Cypress lake Road Culvert Replaw enWay AppkcationWay App No. 21Conlradors Applica8on for Paymenldoc Rev. 05101 Page 2 of 5 2. Updated Construction Schedule per Specification Section 01310, Wd Dated 5/29/18 By: — M /Zz (CONTRACTO — mus b s ed by an Officer oft a Corporation) Daniel Duke III, President Print Name and Title STATE OF FLORIDA COUNTY OF INDIAN RIVER Before me, a Notary Public, duly commissioned, qualified, and acting, personally appeared Daniel Duke III who being by me first duly sworn upon oath, says that he/she is the President of the CONTRACTOR mentioned above and that he/she has been_duly authorized to act on behalf of it, and that he/she executed the above Contractor's Application for Payment and Contractor's Certification statement on behalf of said CONTRACTOR; and that all of the statements contained herein are true, correct, and complete. Subscribed and sworn to before me this 29th day of May 2018 _Daniel Duke III is personally known to me or as identification. NOTARY PUBLIC: Vrt r Notar=R Public State of Florida (SE Chase R Rogers Printed name: _Chase oger �j My Commission FF 932543 f Expires 11/02/2019 Commission No.: FF 932543 Commission Expiration: _11/02/2019 Please remit payment to: Contractor's Name: _Hinterland Group, Inc. Address: 2051 W. Blue Heron Blvd. _Riviera Beach, Florida 33404 [The remainder of this page was left blank intentionally] Contractor's Application for Payment 00622-2 MG-SERVER1Hinterland GrouplDropbox (Hinterland Group)WAarded Projects MM007-00 -Indian River -Blue Cypress Lake Road Culvert Replacemenl\Pay ApplicationlPgyp No. 21Conlractors Application for Payment.doc Rev. 05!01 IRC PROJECT NO. IRC 758 BLUE CYPRESS LAKE ROAD CULVERT REPLACEMENT PAY APP NO. I 83 M'" m "'r%W9wdwt. MOBILIZATION LS 7,S00.00 7,10OCC 1.00 7,500.00 0.00 1.00 7,500.00 200.00% 0.00 0.00 0.00 102-1 MAINTENANCE OF TRAFFIC 1 LS 6,000.00 6,000.00 1.00 6,000.00 0.00 1.00 6,000.00 100.00% 0.00 0.D0 0.00 F,O, 104-1 EROSION AND WATER POLLUTION CONTROL 1 LS $ 3,500.00 3,500.00 1.00 3,500.00 0.00 2.00 3,500.00 100,00% 0.00 0.00 0.00 110-1-1 CLEARING & GRUBBING 1 Ls $ 4,000.00 4,000.00 1.00 4,000.00 0.00 1.00 4,000.00 100.00% 0.00 0.00 0.00 M3 112" ASPHALT MILLINGS so SY $ 110.00 5,500.00 SO.oD 5,500.00 O.DO 50.00 51500.00 100.00-A 0.00 O.OD 0.00 334-1-13 12' SP -12.5 SUPERPAVE ASPHALTIC CONCRETE E- SY 85.00 51100.00 52.00 4,420.00 O.Do 52.00 4,420.00 86.67% 0.00 9.00 680.00 121-70 NON-EXCAVATABLE FLOWABLE FILL (125 PSI) 10 CY 280.00 2,80100 12.00 3,360.00 0.00 12.00 3,360.00 lzo.WA 0.00 -2.00 -560.00 40G-4-2 CONCRETE, CLASS IV, ENDWAUS 2 EA 15,000.00 30,000.00 2.00 30,000.00 0.00 2.00 30,000.00 100.00PA 0.00 0.00 0.00 430-275-248 PIPE CULVERT, OTHER SHAPE - EUP/ARCH, 38"x60 (RCP) 48 LF 600.00 28,800.00 48.00 28,800.00 0.00 48.00 28,800.00 IDD.00% 0.00 0.00 0.00 455-133-2 SHEET PILE- STEEL, TEMPORARY (AS NEEDED) 60 LF 120.00 7,200.00 0.00 0.00 0.00 0.00 0.00% 0.00 60.00 'o 7,200.00 *P-1 BY PASS PUMP AND ASSOCIATED FITTINGS/HOSES, 12" IMINIMUM 1 30 DAY $ 120.00 ""00 0.00 0.00 0.00 0.00 0.00% 0.00 3,1500.00 MISCELLANEOUS SUB TOTAL 104,000.00 93,080.00 0.00 93,080.00 0.00 L30.00 10,920.00 CONTINGENCY/FORCE ACCOUNT =. $ 72,000.00 72,000.00 - 0.00 0.00 0.03 0- 72,000.00 7-7- F7 TOTAL 176,000.001 TOTAL 93,080,001 TOTAL 0.00 TOTAL 93.080.00I TOTAL 0.001 TOTAL 82,920.00 AMOUNT COMPLETED TO DATE MATERIALS STORED TO DATE SUB -TOTAL MATERIALS STORED AND COMPLETE TO DATE RETAINAGE OF WORK COMPLETED AT 5% TOTAL COMPLETED AND STORED LESS RETAINAGE LESS PREVIOUS PAYMENT AMOUNT DUE CONTRACTOR $93,080.00 MOO $93,080.00 $0.00 $93,080.00 $88,426.00 $4,654.0 83 x Page 3 of 5 SURETY'S CONSENT OF PAYMENT TO CONTRACTOR: The Surety, Berklev Insurance Comaan ,a corporation, in accordance with Public Construction Bond Number 0214656 , hereby consents to payment by the OWNER to the CONTRACTOR, for the amounts specified in this CONTRACTOR's APPLICATION FOR PAYMENT. TO BE EXECUTED BY CORPORATE SURETY: Attest:' Secrecy STATE OF FLORIDA COUNTY OF INDIAN RIVER Berkley Insurance Company Corporate Surety 475 Steamboat Road Greenwich. CT 06830 Business Address BY: (/v Print e: T . Wagner Titl Attorney -in -Fact (Affix Corporate SEAL) Before me, a Notary Public, duly commissioned, qualified, and acting, personally appeared Taylor D. Wagner , to me well known or who produced as identification, who being by me first duly sworn upon oath, says that he/she is the Attorney -in -Fact for * and that he/she has been authorized by it to approve payment by the OWNER to the CONTRACTOR of the foregoing Contractor's Application for Payment. Subscribed and sworn to before me this 11 day of June, 20 18 *Berkley Insurance CompanyO Notary Public State of Florida Chase R Rogers Notary Public, � My Commission FF 932543 M Commission a Expires 11!02!2019 y or s: II/Z10- **************************************************************************************************** [The remainder of this page was left blank intentionally] Consent of Surety - Indian Rvier County 00622-3 84 C:\Usersltaylo\AppDatalLocal\Microsoft\Windows\INetCachelContenLOutlook1YY16YEJ5\Consent of Surety -Indian Rvier County.doe Rev. 05/01 No. BI -10179a POWER OF ATTORNEY BERKLEY INSURANCE COMPANY WILMINGTON, DELAWARE NOTICE: The warning found elsewhere in this Power of Attorney affects the validity thereof. Please review carefully. KNOW ALL MEN BY THESE PRESENTS, that BERKLEY INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Delaware, having its principal office in Greenwich, CT, has made, constituted and appointed, and does by these presents make, constitute and appoint: Daniel F. Wagner or Taylor D. Wagner of Wagner 4 .E Bonding & Insurance, Inc. of Lakeland, FL its true and lawful Attorney -in -Fact, to sign its name as surety only as delineated 2 below and to execute, seal, acknowledge and deliver any and all bonds and undertakings, with the exception of Financial Guaranty Insurance, providing that no single obligation shall exceed Fifty Million and 00/100 U.S. Dollars (U.S.$50,000,000.00), to the ' same extent as if such bonds had been duly executed and acknowledged by the regularly elected officers of the Company at its v principal office in their own proper persons. h y E This Power of Attorney shall be construed and enforced in accordance with, and governed by, the laws of the State of Delaware, Li without giving effect to the principles of conflicts of laws thereof. This Power of Attorney is granted pursuant to the following o > resolutions which were duly and validly adopted at a meeting of the Board of Directors of the Company held on January 25, 2010: > ti G a RESOLVED, that, with respect to the Surety business written by Berkley Surety, the Chairman of the Board, Chief Executive E r- Officer, President or any Vice President of the Company, in conjunction with the Secretary or any Assistant Secretary are hereby authorized to execute powers of attorney authorizing and qualifying the attorney-in-fact named therein to execute CJ obonds, undertakings, recognizances, or other suretyship obligations on behalf of the Company, and to affix the corporate seal y of the Company to powers of attorney executed pursuant hereto; and said officers may remove any such attorney-in-fact and orevoke any power of attorney previously granted; and further a ° RESOLVED, that such power of attorney limits the acts of those named therein to the bonds, undertakings, recognizances, or other suretyship obligations specifically named therein, and they have no authority to bind the Company except in the manner L and to the extent therein stated; and further v > RESOLVED, that such power of attorney revokes all previous powers issued on behalf of the attorney-in-fact named; and n further o RESOLVED, that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any p -.E power of attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or E other suretyship obligation of the Company; and such signature and seal when so used shall have the same force and effect as a r though manually affixed. The Company may continue to use for the purposes herein stated the facsimile signature of any person or persons who shall have been such officer or officers of the Company, notwithstanding the fact that they may have -aceased to be such at the time when such instruments shall be issued. N y IN WITNESS WHEREOF, the Com n has ca sed these presents too be signed and attesled by its appropriate officers and its 0 ocorpordte seal hereunto affixed this day of _ xAttest: ,/ Berkle Insurance Compari (Seal) I3y f By 0 F Ira . Led'e an Jef e 4 fter NExecutive Vice President & Secretary en o i •esident WARNING: THIS POWER INVALID IF.NOTPRINTED ON BLUE `BFRICLEY" SECURITY PAPER, SPATE OF CONNECTICUT) v — ) ss: E COUNTY OFTAIRFIELD ) 8 Sworn to before me, a Notary Public in the State of Connecticut, this /7 day of �� , by Ira S. Lederman :5 X and Jeffrey- M. [latter who are sworn to me to be the Exccutivc Vice Pre 'der t a Secretar n' the Senior Vice President, respectively, of Berkley Insurance CompagARIA C. RUNDBAI<EN � n NOTARY PUBLIC n MY COMMISSION EXPIRES otary Public, State of Connecticut o APRIL 30, 2019 CERTIFICATE Z I, the undersigned, Assistant Secretary of BERKLEY INSURANCE COMPANY, DO HEREBY CERTIFY that the foregoing is a true, correct ' and complete copy of the original Power of Attorney; that said Power of Attorney has not been revoked or rescinded and that the authority of the Attorney -in -Fact set forth therein, who executed the bond or undertaking to which this Power of Attorney is attached, is in full force and effect as rof this date. Given under my hand and seal of the Company, this 11 day of (Seal) VincentT.Fore FINAL RELEASE OF LIEN The undersigned lienor, in consideration of the total payment in the amount of $ 8082.03 hereby waives and releases its lien and right to claim a lien for labor, services or materials furnished to: Hinterland Group, Inc. For the following project: Purchase Order # Job Description 18-0007-00 Indian River- Blue Cypress Lake Road Culvert Replacement Dated on this EL day of 20_12_. Ferguson (Lienor's Name) Signe by) ':zsN- (Print Name & Title of rson Ex outing on Beh of Lieno STATE OF FLORIDA COUNTY OF Sworn to and subscribed before me this day of bet 20�, a Notary Public appeared the�t'tUi� � 'r4I. of Ferguson Enterprisrs who acknowledged that he/she executed the w• above Final Release of Lien on behalf of the Corporation and its free act deed. Notary Public tcy,� NotaryPubt�cState :2441'73 da ' Sonya Resp + My commission GG My Commission Expires6 aRo�,is� EXPIre~ c7�31>zozz 86 FINAL RELEASE OFLIEN 04w�* HINTERLAND INC. and upon receipt The .undersigned lienor, in consideration A of the total payment in the amount of $ 7,414.$$ hereby waives and releases its lien and right to claim a lien for labor, services or materials furnished to: Hinterland Group Inc. For the following project: Purchase Order # $-��d7-�� Job Description Dated on this 5th day of STATE OF F+.OR DA Washington COUNTY OF King Indian River - Blue Cypress Lake Road Culvert Replacement June 20 18 Oldcastle Precast, Inc. (Lienor's Ne e - Samantha ftcly-Jennings, Credit Special (Print Name & itle of Person Executing on Behalf of Sworn to and subscribed before me this 5th day of June 20 18 , a Notary Public appeared Samantha Hardy -Jennings the Credit Specialist of Oldcastle Precast who acknowledged that-h-Wshe executed the above Final Release of Lien on behalf of the Corporation and its free act deed. Notary Public My COmmiSSIo xrcw � 20 M AN VALEYPUBLICASHINGTONN EXPIRES 29, 2019 RE FINAL RELEASE OF LIEN oq_q� HINTERLAND GROUP INC. The undersigned lienor, in consideration of the total payment in the amount of $3,895.65 hereby waives and releases its lien and right to claim a lien for labor, services or materials furnished to: Hinterland Group Inc. For the following project: Purchase Order# Job Description 18-0007-00 Indian River- Blue Cypress Lake Road Culvert Replacement Dated on this day of Iii -P— _ 20J �S. Allied Trucking of Palm Beach LC- STATEFLO QA h COUNT`( OF h't Qac 'h to and sutic"e ribed bef e me this Q45 da of .�lJt` 201 Z•j , a Notar Publig appearedtheV.P.,pC C -C)b 1y(__)pn' of y tWi0d 1 i i ( L(2, who acknowledged tha he he executed the above Final Release of Lienoon behalf of the Corporation and its free act deed. ����p. tope hW✓//i Notary_Pubiic ��� 0� .•••••• .. '� ®R V.- • gSl4M �� er 7, My Commission Expires = !0'r. 0 o,�9N :moo is AFF g310 8 O P I AAVo .,)yR�bu�� 1�0ielllC $ I O&,) zlircemax FINAL. WAIVER AND RELEASE The Undersigned lienor, in consideration of the final payment in the amotuu of $1470.20 hereby waives and releases its lien and right to claim a lien for labor, services or materials furnished to HUNTERLAND CROUP INC, on the joh of INDIAN RIVER COUNTY (owner), located on the following described property: BLUE CYPRESS LAKE, VERO.BEACH, FL 32961; INDIAN RIVER COUNTY This release is contingent upon receipt ofthe funds stated herein and clew-unce of the funds by the drawee bank, otherwise this release of lien is void. DAfI?D on JUNE 5, 2018 Lienor's Name: CEMEX Construction Materials Florida, LLC 10 01 II.P 9'Elt PARK DRIVE SUITE; 108 it il'I ' .I FL 33458 l By: � til A A. CREDIT REPRESLNTATIVE The foregoing instrument was signed in my presence this (late of JUNE 5, 2018 by GINA ANOCETO who is personally known to me, who did take an oath, and is a Credit Services Representative of CEMEX Construction Materials Florida, L1.0 Notary Public V_ �� r t. --. 3148665-14577461 VALERIE HUNTER!' Notary Public • State of Florida '',)• Cornnussion # FF 898640 yrs My Coin. -n. Expires Sep 16, ?019 ' '•`% c'` bonded ttaosgh Nallopal Notary Assn., SECTION 00942 - Change Order Form DATE OF ISSUANCE: 10/2/2018 No.1 Final EFFECTIVE DATE: 10/2/2018 OWNER: Indian River County CONTRACTOR Hinterland Group, Inc., Project: BLUE CYPRESS LAKE ROAD CULVERT REPLACEMENT OWNER's Project No. IRC -1758 OWNER'S Bid No. RFP -2018033 You are directed to make the following changes in the Contract\ Documents: Reason for Change Order: The project is complete. This change order is to make final adjustments to bid line items in order to finalize the contract amount, release retainage to the Contractor and adjust time. Attachments: Description of Itemized Changes CHANGE IN CONTRACT PRICE: Description Amount Original Contract Price $176.000.00 Net decrease of this Change Order. $(82.920.00) Contract Price with all approved Change Orders: $93.080.00 ACCE By:'- CON ACTO (Signature) Date: 91t -Viii CHANGE IN CONTRACT TIMES. Description Time Original Contract Time: (date - days) Final Completion: 4/23/2018 - 60 Net increase this Change Order. (days) Final Completion: 38 Contract Time with all approved Change Orders: (date - days) Final Completion: 127/29/201 _8- 98 RECOMMENDED: By:r ENGINEER (Signature) Date: q' /l? — 0018 APPROVED: By: OWNER (Signature) IRC-1758_FCO_20181002 00942-1 90 Rilluhlic WorkskENGINEERING DIVISION PROJECTSX1758 Blue Cypress Lake Rd Culvert Replacemenlll-Admin%genda Ilems\Project Closeout%IRC- 1758 FCO 20181002.doc Rev. 05101 CHANGE ORDER NO. 1 - FINAL DESCRIPTION OF ITEMIZED CHANGES PROJECT NAME: BLUE CYPRESS LAKE ROAD CULVERT REPLACEMENT I.R.C. PROJECT NO. 1758 BID NO. 2018033 !tern No, Descri tiara Unit Quanti Unit Price Price Increase . Price Decrease 121-70 NON-EXCAVATABLE FLOWABLE FILL 125 PSI CY 2 280.00 560.00 334-1-13 2" SP -12.5 SUPERPAVE ASPHALTIC CONCRETE SY 8 85.00 680.00 455-133-2 SHEET PILE - STEEL TEMPORARY AS NEEDED LF 60 120.00 7,200.00 *P-1 BY PASS PUMP AND ASSOCIATED FITTINGS/HOSES, 12" MINIMUM DAY 30.00 120,00 3,600.00 FORGE ACCOUNT 72 000.00 SUBTOTALS I 1 1 560.00 83,480.00 BLUE CYPRESS LAKE ROAD CULVERT REPLACEMENT TOTAL I $ (82,920.00) 91 ooalal F:Wub5c 4VcrkslENGlNEERING DIviSION PROJECTSM58 Blue Cypress lake Rd CNved Replacemenill-AdrnMAgenda IemsTroject CiosecuNRC-1758—FCO_20181002 &J, Indian River County, Florida Memorandum TO: Jason Brown, County Administrator FROM: Beth Martin, Risk Manager DATE: September 19, 2018 SUBJECT: Mediated Settlement; Rodney Morton It is requested that the Board of County Commissioners consider the following Consent Agenda item at their October 2, 2018 regular meeting. Background On September 18, 2018 the County Administrator reviewed and approved the $75,000.00 settlement for former employee Rodney Morton's April 19, 2018 workers' compensation claim. This recent traumatic brain injury resulting from a fall, together with a previous workers' compensation neck injury, led to the conclusion that this proposed settlement is in the best interests of both the County and Mr. Morton. Recommendation In keeping with administrative policy, staff now requests Board approval of this settlement in the amount of $75,000.00. Payment will be made from the Self Insurance Fund. Approved for Agenda October 2, 2018 92 81-K.- INDIAN .K. INDIAN RIVER COUNTY MEMORANDUM TO: Jason E. Brown County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP Community Development Director THROUGH: Roland M. DeBlois, AICP Chief, Environmental Planning & Code Enforcement FROM: Kelly Buck Code Enforcement Officer DATE: September 25, 2018 RE: David Middleton and Jennifer Saraceni's Request for Release of Easements at 1005 Clipper Road (Castaway Cove) It is requested that the Board of County Commissioners formally consider the following information at its regular meeting of October 2, 2018. DESCRIPTION AND CONDITIONS The County has been petitioned by David Middleton and Jennifer Saraceni, owners of a lot at 1005 Clipper Road in Castaway Cove subdivision, for release of a 5 foot portion of a 10 foot planting easement and a 10 foot utility easement in the rear yard of the lot. The purpose of the easement release request is to clear title for an existing pool and deck constructed in 1981 within the easements (see attached maps). In researching the pool permit, staff has determined that the pool and deck are legal nonconformities, constructed prior to county form board survey requirements. I-XIE-IJA f.`IR The request has been reviewed by AT&T; Comcast Cable Services; the County Road & Bridge and Engineering Divisions; City of Vero Beach Electric, City of Vero Beach Water and Sewer, and the County Surveyor. None of the utility providers or reviewing agencies expressed an objection to the requested release of. easement. Therefore, it is staff's position that the requested easement release would have no adverse impact to drainage or to utilities being supplied to the subject property or to other properties. RECOMMENDATION Staff recommends that the Board, through adoption of the attached resolution, approve release of the rear yard planting easement portion and utility easement described in the attached resolution. 93 David Middleton & Jennifer Saraceni Release of Easement Page 2 ATTACHMENTS 1. Map(s) depicting easement proposed for release. 2. Proposed County Resolution Releasing Easement. ease.bccmemo proj./appl. no. 2018080040/82498 94 Su ez�*r 1_07 C//,/P4.4 r TI -0 ' •VN'1'ddo vY AFFfA AY Rl AM ENA I A(, ri— r—-•--- •• •-- - ---- lAaF' C 15693: Ei idencefor�trcct:'Tt RA(*,O 1'f:i( om" CASTAWAY COVE PLAT BOOK 9 _ /![G 7//,OT G<LA/O Gy/NG hr,7.±T OF 37,97E •eoFQD 4-/-!7 /N SELT- /ONS B 4 9, TOAU/SF//P 13 SOUT/d, ,PQA/G6 40 E,9ST, /,VO//!A/ PAGE 85 DOCKET IVO. 200946 a.M /-4r/,nnm ;r!!Ac SawIA•+<+L C r Nlir! ee /.en! rn Se>•io'/i'r on lwe SeWA ndv./ ! Jeclren > . !.+lance •r Ii l+ reef re / .nE en rA< raf( r//A[.el. my 1 e/ avrd Jlrlr Pae/ <-r•clau./,ren.! r/is Aanq lAee^ [4.vesl a -eve =r r•rbr arnri JuN «ce-✓,ny r PAd /air oaf errs 9 wM rS. 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Te AC 'JWPLd SK>/aN• 0l11 Arredq r<rL.lq !A.[ en��� Ar <on. Yr/rd lAr Jdrrry e!% r /ands of f-Ao.rn ,n /%r Fora- of JMnWN nv IP<e ,r� LNo/nN •P�rr� rof/f/W �uD O/Yry/eN qtG/YPNcr 9f-! gemq !war o/ of w, rear �e/s p/oL n r corrrrL Prrrrn bLen !LAr /andf rhrrerw dr>cr.Aed and b/W drl: GAa! oer,.,a,arn! r.hrenrr ,newa.no>!! A rr J�ow !rad b<,vn Chreeew req [A lief! ifalan.; eA. aL % r•da a,.d ar • mrelrr m lnrren .a/rar taaney. fmr,d . "'r •r• r'r .. oalyd y. /t• q� ayro[ral,eN ae. 9i/4r arrrarl >H!o ATTACHMENT 95 ¢G.00' .��.ar• h► 88 ,�, 0 87 BS Y, . � ��' ?s V � ti ti ° o � SGS •,�►4'?d "W dGtj .Sd' N N sP.ar•2s'•Qo ~E- S?7. s9' ?Soo //O• D d- C77 • .r,� s2�'rx 4d _E 110E. CL /PPER RDAL�) �s ao � 4 /20.00• c�� ?�?a /00.00' /od,00 /oo.00'� roa:oo• - S'O. D� c Q 94 -7,g.72= /00--00'- - w ?9 --Y1 - LOU4 logo o ,O 39 S4` /o'rYi�� cov PLA.(/Yit/6"E,oSE.HC.t/T s�ATG°r +r�aAii /n►.SoO 1^ w1049A.00171OA144 A -/•q Qli✓(A&iUR ) o _ _ _z Ho7*e The roads, 3lree fs, Q//�y�, eo.�r&--n er. !'/99% f s oot W -v y.5 !rf40* wn on l,4 / s p/a, ,70� ded�ed {cd t.44Z P4%/,,c arc nal be a parE' fhe CdUMf y'' sc orad/�c roods ord n/i// roE be► /r»o dITTi1cHAfENT 1 96ie 1005 CLIPPER ROAD, VERO BEACH, FL 32963 CURVE TABLE CHORD LENGTH CHORD • BEARING LENGTH I RADIUS I DELTA Ci 100.15-15674.99-1 •001 �,c 01°0040" 100.15' N27 -18-56-W SCALE -.1'=30' ' .It, ., \ \ � °C \ ��\mss �. 0 t r U) 'to ANAL PHOTOGRAPH Mr To4cm ��� �0 •001 �,c to �Q ��\0�o5E ate. ,�� �N�S G• ��TS oc� c� \NOGPp�p `Q6 FE CE �0� G�Ng� 3.0' - ALL ANGLES AND DISTANCES SHOWN HEREON ARE BOTH RECORD AND MEASURED UNLESS OTHERWISE NOTED n)ixG.ENLB PHONE: 561.508.6272FAX: 561.508.6309309 8111 SURVEYING, LLC. 5601 CORPORATE WAY, SUITE 103 WEST PALM BEACH, FL 33407 NexgenSurveying.com ATTACHMENT I RESOLUTION NO. 2018 - A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, RELEASING EASEMENTS (OR PORTION THEREOF) ON LOT 96, CASTAWAY COVE SUBDIVISION WHEREAS, Indian River County has an interest in a planting easement and utility easement on Lot 96 of Castaway Cove Subdivision; and WHEREAS, the retention of the easements, or portion thereof, as described below, serves no public purpose; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian River County, Florida that: INDIAN RIVER COUNTY DOES HEREBY RELEASE and abandon all right, title, and interest that it may have in the following described easements or easement portions: the easterly five (5) feet of the westerly ten (10) foot rear yard planting easement, together with the westerly rear yard ten (10) foot utility easement, of Lot 96, Castaway Cove, according to the plat thereof recorded in Plat Book 9, Page(s) 85 & 85A of the Public Records of Indian River County, Florida. This release of easement is executed by Indian River County, a political subdivision of the State of Florida, whose mailing address is 1801 27th Street, Vero Beach, Florida 32960. THIS RESOLUTION was moved for adoption by Commissioner , seconded by Commissioner , and adopted on the day of 2018, by the following vote: Chairman Peter D. O'Bryan Vice -Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman declared the resolution duly passed and adopted this 12018. day of BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA ON Peter D. O'Bryan, Chairman ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller Deputy Clerk RESOLUTION NO. 2018 - APPROVED AS TO LEGAL FORM: William K. DeBraal Deputy County Attorney ease.bccdoc proj/apt no. 2018080040/82498 Cc: Applicant: MIDDLETON, DAVID JAMES 1005 CLIPPER RD VERO BEACH, FL 32963 99 84, L. INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 21, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: West Wabasso Phase II Septic to Sewer Approval of IRNEP Funding Agreement DESCRIPTIONS AND CONDITIONS: On May 1, 2018, the Indian River County Board of County Commissioners (BCC) authorized staff to continue contract negotiations with the Indian River Lagoon (IRL) Council staff on the Fiscal Year (FY) 2018-2019 Indian River National Estuary Program (IRNEP) Category 1 -Restoration Project Grant. ANALYSIS/ENGINEERING: The County submitted an application to the IRNEP FY 2018-2019 program under Category 1 (Restoration Project) on February 22, 2018. The program received 24 applications under Category 1. The evaluations were based on a point system with a maximum score of 200 points. A minimum score of 75%, or 150 points, was needed to be considered for funding. Eleven (11) applications out of the 24 were eligible for funding, but due to the monies allocated only the top 8 ranked projects could be funded. The West Wabasso Phase II Septic to Sewer ranked number 6, and therefore was recommended forfunding at the IRL Council Board of Directors meeting on April 13, 2018. The IRL Board approved staff recommendation to negotiate contractual agreement details at a later date. On September 12, 2018, the IRL Council forwarded the final grant Agreement No. IRL2018-01 with a completion date of the project as September 30, 2019. FINANCING/FUNDING: The estimated construction cost is $2,500,000. The IRNEP grant will pay $200,000 towards the construction cost. Other funding sources are as follows: • Indian River County pledged funding up to $1,475,000, as approved by the BCC on May 1, 2018. • Florida Department of Environmental Protection (FDEP) funding award of $450,000 per Agreement No. NSO45. • Saint Johns River Water Management District (SJRWMD) Cost -Share Grant. Please note that the SJRWMD cost -share funding amount will be based on 33% of the actual construction cost for a maximum grant funding of $825,000. C:\Users\legistar\AppData\Local\Temp\BCLTechnologies\easyPDF8\@BCL@340DF6C4\@BCL@340DF6C4.docx PageWd RECOMMENDATION: Staff recommends approval of the Indian River National Estuary Program Grant Agreement No. IRL2018- 01 and requests the Board of County Commissioners to authorize the Chairman to execute the same on their behalf. Please note that if, during the procurement process, bids are much higher than the engineer's opinion of probable cost, the County has the option to close the agreement early without addressing any construction. The early closeout of the agreement would be brought as a new item to the board at that time. ATTACHMENT(s): 1. IRNEP Standard Grant Agreement No. IRL2018-01 (13 Pages) 2. Grant Form C:\Users\legistar\AppData\Local\Temp\BCLTechnologies\easyPDF 8\@BCL@340DF6C4\@BCL@340DF6C4.docx Page 2.0{2 Contract# IRL2018-01 Encumbrance# GLOI-1707 AGENCY COST -SHARE AGREEMENT BY AND BETWEEN THE IRL COUNCIL AND INDIAN RIVER COUNTY FOR THE WEST WABASSO PHASE II SEPTIC TO SEWER PROJECT THIS AGREEMENT ("Agreement') is entered into between the IRL COUNCIL ("the Council"), whose address is 1235 Main Street, Sebastian, Florida 32958, and INDIAN RIVER COUNTY, whose address is 1801 27'Street, Vero Beach, Florida 32960 ("Recipient'). All references to the parties hereto include the parties, their officers, employees, agents, successors, and assigns. The waters of the state of Florida are among its basic resources, and the Council has been authorized by the United States Environmental Protection Agency to be the local sponsor for the Indian River Lagoon National Estuary Program. Pursuant to the IRL Council Interlocal Agreement, the Council is responsible for managing the Indian River Lagoon National Estuary Program. The Council has determined that providing cost -share funding to Recipient for the purposes provided for herein will benefit the management of the water resources of the Indian River Lagoon. The parties have agreed to jointly fund the following project to benefit the water resources in accordance with the funding formula further described in the Statement of Work, Attachment A (hereafter "the Project"): Project description: The objective of this project is to construct a septic to sewer project, which will reduce the nutrient discharge to the Indian River Lagoon. The estimated nutrient -load reduction benefit is 3,131 lbs./yr. of Total Nitrogen.. In consideration of the above recitals, and the funding assistance described below, Recipient agrees to perform and complete the activities provided for in the Statement of Work, Attachment A. Recipient shall complete the Project in conformity with the contract documents and all attachments and other items incorporated by reference herein. This Agreement consists of all of the following documents: (1) Agreement, (2) Attachment A- Statement of Work; and (3) all attachments, if any. The parties hereby agree to the following terms and conditions. TERM; WITHDRAWAL OF OFFER (a) The term of this Agreement is from the date upon which the last party has dated and executed the same ("Effective Date") until September 30, 2019 ("Completion Date"). Recipient shall not commence the Project until any required submittals are received and approved. Recipient shall commence performance within seventy-five (75) days after the Effective Date and shall complete performance in accordance with the time for completion stated in the Statement of Work. Time is of the essence for every aspect of this Agreement, including any time extensions. Notwithstanding specific mention that Page 1 102 Contract# IRL2018-01 Encumbrance# GLO1-1707 certain provisions survive termination or expiration of this Agreement, all provisions of this Agreement that by their nature extend beyond the Completion Date survive termination or expiration hereof. (b) This Agreement constitutes an offer until authorized, signed and returned to the Council by Recipient. This offer terminates forty-five (45) days after receipt by Recipient; provided, however, that Recipient may submit a written request for extension of this time limit to the Council's Project Manager, stating the reason(s) therefor. The Project Manager shall notify Recipient in writing if an extension is granted or denied. If granted, this Agreement shall be deemed modified accordingly without any further action by the parties. 2. DELIVERABLES. Recipient shall fully implement the Project, as described in the Statement of Work, Attachment A. Recipient is responsible for the professional quality, technical accuracy, 'and timely completion of the Project. Both workmanship and materials shall be of good quality. Unless otherwise specifically provided for herein, Recipient shall provide and pay for all materials, labor, and other facilities and equipment necessary to complete the Project. The Council's Project Manager shall make a final acceptance inspection of the Project when completed and finished in all respects. Upon satisfactory completion of the Project, the Council will provide Recipient a written statement indicating that the Project has been completed in accordance with this Agreement. Acceptance of the final payment by Recipient shall constitute a release in full of all claims against the Council arising from or by reason of this Agreement. 3. OWNERSHIP OF DELIVERABLES. Unless otherwise provided herein, the Council does not assert an ownership interest in any of the deliverables under this Agreement. 4. AMOUNT OF FUNDING (a) For satisfactory completion of the Project, the Council shall pay Recipient approximately eight percent (8%) of the total cost of the Project, but in no event shall the Council cost - share exceed $200,000. The Council cost -share is not subject to modification based upon price escalation in implementing the Project during the term of this Agreement. Recipient shall be responsible for payment of all costs necessary to ensure completion of the Project. Recipient shall notify the Council's Project Manager in writing upon receipt of any additional external funding for the Project not disclosed prior to execution of this Agreement. (b) In -Kind Services. Recipient agrees to provide $2,575,000 in the form of cash and/or in- kind services for the Project, as further described in the Statement of Work, which shall count toward Recipient's cost -share obligation of $2,575,000. Recipient's cash and/or in- kind services utilized on or after October 1, 2018 and before the effective date of this Agreement, in an amount not -to -exceed $2,575,000, shall count toward Recipient's cost - share obligation 5. PAYMENT OF INVOICES (a) Recipient shall submit one invoice upon successful completion of the Project by one of the following two methods: (1) by mail to the IRL Council, 1235 Main Street, Sebastian, Florida 32958, or (2) by e-mail to sakuma(a)irlcouncil.org. The invoice shall be submitted in detail sufficient for proper pre -audit and post -audit review. It shall include a copy of contractor and supplier invoices to Recipient and proof of payment. For all approved Page 2 103 Contract# IRL2018-01 Encumbrance# GLOI-1707 expenses incurred on or after October 1, 2018, Recipient shall be reimbursed for approximately eight percent (8%) of approved costs or the not -to -exceed sum of $200,000, whichever is less. The Council shall not withhold any retainage from this reimbursement. If necessary for audit purposes, Recipient shall provide additional supporting information as required to document invoices. (b) End of Council Fiscal Year Reporting. The Council's fiscal year ends on September 30. Irrespective of the invoicing frequency, the Council is required to account for all encumbered funds at that time. When authorized under the Agreement, submittal of an invoice as of September 30 satisfies this requirement. The invoice shall be submitted no later than October 30. If the Agreement does not authorize submittal of an invoice as of September 30, Recipient shall submit, prior to October 30, a description of the additional work on the Project completed between the last invoice and September 30, and an estimate of the additional amount due as of September 30 for such Work. If there have been no prior invoices, Recipient shall submit a description of the work completed on the Project through September 30 and a statement estimating the dollar value of that work as of September 30. (c) Final Invoice. The final invoice must be submitted no later than 45 days after the Completion Date; provided, however, that when the Completion Date corresponds with the end of the Council's fiscal year (September 30), the final invoice must be submitted no later than 30 days after the Completion Date. Final invoices that are submitted after the requisite date shall be subject to a penalty of 10 percent of the invoice. This penalty may be waived by the Council, in its sole judgment and discretion, upon a showing of special circumstances that prevent the timely submittal of the final invoice. Recipient must request approval for delayed submittal of the final invoice not later than ten (10) days prior to the due date and state the basis for the delay. (d) All invoices shall include the following information: (1) Council contract number; (2) Council encumbrance number; (3) Recipient's name and address (include remit address, if necessary); (4) Recipient's invoice number and date of invoice; (5) Council Project Manager; (6) Recipient's Project Manager; (7) supporting documentation as to cost and/or Project completion (as per the cost schedule and other requirements of the Statement of Work); (8) Progress Report (if required). Invoices that do not correspond with this paragraph shall be returned without action within twenty (20) business days of receipt, stating the basis for rejection. Payments shall be made within forty-five (45) days of receipt of an approved invoice. (e) Travel expenses. If the cost schedule for this Agreement includes a line item for travel expenses, travel expenses shall be drawn from the project budget and are not otherwise compensable. (f) Payments withheld. The Council may withhold or, on account of subsequently discovered evidence, nullify, in whole or in part, any payment to such an extent as may be necessary to protect the Council from loss as a result of: (1) defective work not remedied; (2) failure to maintain adequate progress in the Project; (3) any other material breach of this Agreement. Amounts withheld shall not be considered due and shall not be paid until the ground(s) for withholding payment have been remedied. (g) Annual budgetary limitation. For multi -fiscal year agreements, the Council must budget the amount of funds that will be expended during each fiscal year as accurately as Page 3 104 Contract# IRL2018-01 Encumbrance# GLO1-1707 possible. The Statement of Work, Attachment A, includes the parties' current schedule for completion of the Work and projection of expenditures on a fiscal year basis (October 1— September 30) ("Annual Spending Plan"). If Recipient anticipates that expenditures will exceed the budgeted amount during any fiscal year, Recipient shall promptly notify the Council's Project Manager and provide a proposed revised work schedule and Annual Spending Plan that provides for completion of the Work without increasing the Total Compensation. The last date for the Council to receive this request is August 1 of the then - current fiscal year. The Council may in its sole discretion prepare a Supplemental Instruction Form incorporating the revised work schedule and Annual Spending Plan during the then -current fiscal year or subsequent fiscal year(s). 6. LIABILITY AND INSURANCE. Each party is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party, its officers and employees. Nothing contained herein shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the State of Florida, nor as a waiver of sovereign immunity of the State of Florida beyond the waiver provided for in Section 768.28, Fla. Stat., as amended. Each party shall acquire and maintain throughout the term of this Agreement such liability, workers' compensation, and automobile insurance as required by their current rules and regulations, which may include participation in a self-insurance program. 7. FUNDING CONTINGENCY. This Agreement is at all times contingent upon funding availability, which may include a single source or multiple sources, including, but not limited to: (1) revenues appropriated by the Council's Board of Directors; (2) annual appropriations by the Florida Legislature, or (3) appropriations from other agencies or funding sources. Agreements that extend for a period of more than one Fiscal Year are subject to annual appropriation of funds in the sole discretion and judgment of the Council's Board of Directors for each succeeding Fiscal Year. Should the Project not be funded, in whole or in part, in the current Fiscal Year or succeeding Fiscal Years, the Council shall so notify Recipient and this Agreement shall be deemed terminated for convenience five (5) days after receipt of such notice, or within such additional time as the Council may allow. For the purpose of this Agreement, "Fiscal Year" is defined as the period beginning on October 1 and ending on September 30. 8. PROJECT MANAGEMENT (a) The Project Managers listed below shall be responsible for overall coordination and management of the Project. Either party may change its Project Manager upon three (3) business days prior written notice to the other party. Written notice of change of address shall be provided within five (5) business days. All notices shall be in writing to the Project Managers at the addresses below and shall be sent by one of the following methods: (1) hand delivery; (2) U.S. certified mail; (3) national overnight courier; (4) e- mail or, (5) fax. Notices via certified mail are deemed delivered upon receipt. Notices via overnight courier are deemed delivered one (1) business day after having been deposited with the courier. Notices via e-mail or fax are deemed delivered on the date transmitted and received. COUNCIL Frank Sakuma, Project Manager IRL Council 1235 Main Street Sebastian, FL 32958 (772) 742-2858 ext. 101 E-mail: sakuma a,irlcouncil.org RECIPIENT Arjuna Weragoda, P.E. Project Manager Indian River County 1801 27`h Street Vero Beach, FL 32960 (772)226-1821 E-mail: aweragoda(a)ircgov.coin Page 4 105 Contract# IRL2018-01 Encumbrance# GLO 1-1707 (b) The Council's Project Manager shall have sole responsibility for transmitting instructions, receiving information, and communicating Council policies and decisions' regarding all matters pertinent to performance of the Project. The Council's Project Manager may also issue a Council Supplemental Instruction (CSI) form, Attachment B, to authorize minor adjustments to the Work that are consistent with the purpose of the Work. Both parties must sign the CSI. A CSI may not be used to change the Total Compensation, quantity, quality, or the Completion Date of the Work, or to change or modify the Agreement. 9. PROGRESS REPORTS AND PERFORMANCE MONITORING (a) Progress Reports. Recipient shall provide to the Council Project update/status reports as provided in the Statement of Work. Reports will provide detail on progress of the Project and outline any potential issues affecting completion or the overall schedule. Reports may be submitted in any form agreed to by Council's Project Manager and Recipient, and may include emails, memos, and letters. (b) Performance Monitoring. For as long as the Project is operational, the Council shall have the right to inspect the operation of the Project during normal business hours upon reasonable prior notice. Recipient shall make available to the Council any data that is requested pertaining to performance of the Project. 10. TERMINATION. The IRL Council may terminate this Agreement without cause upon 10 days written notice. In such event Recipient shall be compensated for all Work performed in accordance with this Agreement to the effective date of termination. If Recipient materially fails to fulfill its obligations under this Agreement, including any specific milestones established herein, the Council shall provide Recipient written notice of the deficiency by forwarding a Notice to Cure, citing the specific nature of the breach. Recipient shall have thirty (30) days to cure the breach. If Recipient fails to cure the breach within the thirty (30) day period, the Council shall issue a Termination for Default Notice and this Agreement shall be terminated upon receipt of said notice. In such event, Recipient shall refund to the Council all funds provided to Recipient pursuant to this Agreement within thirty (30) days of such termination. The Council may also terminate this Agreement upon ten (10) days written notice in the event any of material misrepresentations in the Project Proposal. 11. ASSIGNMENT. Recipient shall not assign this Agreement, or any monies due hereunder, without the Council's prior written consent. Recipient is solely responsible for fulfilling all work elements in any contracts awarded by Recipient and payment of all monies due. No provision of this Agreement shall create a contractual relationship between the Council and any of Recipient's contractors or subcontractors. 12. AUDIT; ACCESS TO RECORDS; REPAYMENT OF FUNDS (a) Maintenance of Records. Recipient shall maintain its books and records such that receipt and expenditure of the funds provided hereunder are shown separately from other expenditures in a format that can be easily reviewed Recipient shall keep the records of receipts and expenditures, copies of all reports submitted to the Council, and copies of all invoices and supporting documentation for at least five (5) years after expiration of this Agreement. In accordance with generally accepted governmental auditing standards, the Council shall have access to and the right to examine any directly pertinent books and other records involving transactions related to this Page 5 106 Contract# IRL2018-01 Encumbrance# GLO1-1707 Agreement. In the event of an audit, Recipient shall maintain all required records until the audit is completed and all questions are resolved Recipient will provide proper facilities for access to and inspection of all required records. (b) Repayment of Funds. Council funding shall be subject to repayment after expiration of this Agreement if, upon audit examination, the Council fmds any of the following: (1) Recipient has spent funds for purposes other than as provided for herein; (2) Recipient has failed to perform a continuing obligation of this Agreement; (3) Recipient has received duplicate funds from the Council for the same purpose; and/or (4) Recipient has received more than one hundred percent (100%) contributions through cumulative public agency cost -share funding. (c) Florida Inspectors General. It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. 13. CIVIL RIGHTS. Pursuant to Chapter 760, Fla. Stat., Recipient shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, age, handicap, or marital status. 14. DISPUTE RESOLUTION. Recipient is under a duty to seek clarification and resolution of any issue, discrepancy, or dispute involving performance of this Agreement by submitting a written statement to the Council's Project Manager no later than ten (10) business days after the precipitating event. If not resolved by the Project Manager, the Project Manager shall forward the request to the Council's General Counsel, which shall issue a written decision within ten (10) business days of receipt. This determination shall constitute final action of the Council and shall then be subject to judicial review upon completion of the Project. 15. DIVERSITY REPORTING. The Council is committed to the opportunity for diversity in the performance of all cost-sharing agreements, and encourages Recipient to make a good faith effort to ensure that women and minority-owned business enterprises (W/MBE) are given the opportunity for maximum participation as contractors. The Council will assist Recipient by sharing information on W/MBEs. Recipient shall provide with each invoice a report describing: (1) the company names for all W/MBEs; (2) the type of minority, and (3) the amounts spent with each during the invoicing period. The report will also denote if there were no W/MBE expenditures. 16. GOVERNING LAW, VENUE, ATTORNEY'S FEES, WAIVER OF RIGHT TO JURY TRIAL. This Agreement shall be construed according to the laws of Florida and shall not be construed more strictly against one party than against the other because it may have been drafted by one of the parties. As used herein, "shall" is always mandatory. In the event of any legal proceedings arising from or related to this Agreement: (1) venue for any state or federal legal proceedings shall be in Indian River County; (2) each party shall bear its own attorney's fees, including appeals; (3) for civil proceedings, the parties hereby consent to trial by the court and waive the right to jury trial. 17. INDEPENDENT ENTITIES. The parties to this Agreement, their employees and agents, are independent entities and not employees or agents of each other. Nothing in this Agreement shall be interpreted to establish any relationship other than that of independent entities during and after the term of this Agreement. Recipient is not a contractor of the Council. The Council is Page 6 107 Contract# IRL2018-01 Encumbrance# GLO1-1707 providing cost -share funding as a cooperating governmental entity to assist Recipient in accomplishing the Project. Recipient is solely responsible for accomplishing the Project and directs the means and methods by which the Project is accomplished. Recipient is solely responsible for compliance with all labor, health insurance, and tax laws pertaining to Recipient, its officers, agents, and employees. 18. INTEREST OF RECIPIENT. Recipient certifies that no officer, agent, or employee of the Council has any material interest, as defined in Chapter 112, Fla. Stat., either directly or indirectly, in the business of Recipient to be conducted hereby, and that no such person shall have any such interest at any time during the term of this Agreement. 19. NON -LOBBYING. Pursuant to Section 216.347, Fla. Stat., as amended, Recipient agrees that funds received from the Council under this Agreement shall not be used for the purpose of lobbying the Legislature or any other state agency. 20. PERMITS. Recipient shall comply with all applicable federal, state and local laws and regulations in implementing the Project and shall include this requirement in all subcontracts pertaining to the Project. Recipient shall obtain any and all governmental permits necessary to implement the Project. Any activity not properly permitted prior to implementation or completed without proper permits does not comply with this Agreement and shall not be approved for cost - share funding. 21. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list. 22. PUBLIC RECORDS. (a) Records of Recipient that are made or received in the course of performance of the Project may be public records that are subject to the requirements of chapter 119, Fla. Stat. If Recipient receives a public records request, Recipient shall promptly notify the Council's Project Manager. Each party reserves the right to cancel this Agreement for refusal by the other party to allow public access to all documents, papers, letters, or other material related hereto and subject to the provisions of chapter 119, Fla. Stat., as amended. (b) IF RECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE RECIPIENTS'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE COUNCIL'S CUSTODIAN OF PUBLIC RECORDS AT (772) 742 - Page 7 108 Contract# IRL2018-01 Encumbrance# GLO l -1707 2858, SAKUMA@IRLCOUNCIL.ORG,1235 MAIN STREET, SEBASTIAN, FLORIDA 32958. (c) Recipient shall keep and maintain public records required by the Council to perform the Project. (d) Upon request from the Council's custodian of public records, Recipient shall provide the Council with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law. (e) Recipient shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the Council. (f) Upon completion of the contract, Recipient may transfer, at no cost, to the Council all public records in possession of the Recipient or keep and maintain public records required by the Council to perform the service. If the Recipient transfers all public records to the Council upon completion of the contract, the Recipient shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Recipient keeps and maintains public records upon completion of the contract, the Recipient shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Council, upon request from the Council's custodian of public records, in a format that is compatible with the information technology systems of the Council. 23. ROYALTIES AND PATENTS. Recipient certifies that the Project does not, to the best of its information and belief, infringe on any patent rights. Recipient shall pay all royalties and patent and license fees necessary for performance of the Project and shall defend all suits or claims for infringement of any patent rights and save and hold the Council harmless from loss to the extent allowed by Florida law. Page 8 109 Contract# IRL2018-01 Encumbrance# GLO1-1707 IN WITNESS WHEREOF, the IRL Council has caused this Agreement to be executed on the day and year written below in its name by its Executive Director, and Recipient has caused this Agreement to be executed on the day and year written below in its name by its duly authorized representatives, and, if appropriate, has caused the seal of the corporation to be attached. This Agreement may be executed in separate counterparts, which shall not affect its validity. Upon execution, this Agreement constitutes the entire agreement of the parties, notwithstanding any stipulations, representations, agreements, or promises, oral or otherwise, not printed or inserted herein. This Agreement cannot be changed by any means other than written amendments referencing this Agreement and signed by all parties. IRL COUNCIL INDIAN RIVER COUNTY By: By: Duane E. De Freese, Ph.D., Executive Director Date: APPROVED AS TO FORM Carolyn S. Ansay, IRL Council General Counsel ATTACHMENTS Date: Attest: Attachment A — Statement of Work Attachment B — Council Supplemental Instruction Form Cost -share: Agency general Last updated: 10-25-13 Page 9 Typed Name and Title Typed Name and Title 110 Contract# IRL2018-01 Encumbrance# GLO 1-1707 ATTACHMENT A - STATEMENT OF WORK INDIAN RIVER COUNTY — WEST WABASSO PHASE 2 SEPTIC TO SEWER I. INTRODUCTIONBACKGROUND The Indian River National Estuary Program (IRLNEP) is continuing its Restoration Project Cost Share Initiative Program in Fiscal Year (FY) 2018-2019 to restore water quality in the Indian River Lagoon. On April 13, 2018, the Indian River Lagoon Council Board of Directors approved funding for Restoration projects (RFP 2018-01). Each project selected for funding will have a positive benefit to one or more of the IRLNEP's core missions; water quality or natural habitat. Indian River County (Recipient) requested funding for their West Wabasso Phase 2 Septic to Sewer Project for the not to exceed amount of $200,000, towards the estimated construction cost of $2,500,000. This request was approved by the IRL Council Board of Directors. The Recipient is located in Indian River County. II. PROJECT VALUE PROPOSITION STATEMENT The objective of this project is to provide cost share dollars that will enable the Recipient to construct a septic to sewer project, which will reduce the nutrient discharge to the Indian River Lagoon. The estimated nutrient -load reduction benefit is 3,131 lbs./yr. of Total Nitrogen. III. LOCATION OF PROJECT The project is located south of CR -510 bounded to the west by 64th Avenue, 62nd Avenue to the east and 83rd Street to the south. Please see the following map labeled Exhibit A "Project Location Map". Page 10 111 Contract# IRL2018-01 Encumbrance# GLO1-1707 VINCITY MAP WEST WABASSO PHASE 11 SEPTIC TO SEWER PROJECT LOCATION MAP T—s�" t x� �: :I Vis° .r INDIAN RIVER 5 ':1 ,"I E e WEST WABASSO PHASE 2 fs�er I ! f ,s t •"4' - "�•" "���• BOUNDARY � �.'[��� - + �(-' — �— tr Ile - EXHIBIT A . PROJECT LOCATION MAI IV. SCOPE OF WORK The project is located south of CR -510 bounded to the west by 64 111 Avenue, 62"d Avenue to the east, and 83' Street to the south. The project potentially will abandon 54 existing septic systems and connect to centralized sewer, and provide sewer hookups for 47 vacant parcels for a total of 101 parcels. The project also includes construction of a gravity sewer system that will provide connection to the 101 parcels. V. PROJECT TASK IDENTIFICATION The Recipient shall be responsible for the following: • Complete and obtain final project design, construction plans, and specifications; • Obtain all required permits, including right of access to the project sites, related to project construction and subsequent operation and maintenance of the completed work; • Assure compliance with all permits and permit conditions; • Provide procurement for project construction; • Perform supervision and inspection of construction; • Perform construction contract administration; • Assure compliance with cost accounting practices and procedures required for reimbursement of cost share funds expended. Page 11 112 Contract# IRL2018-01 Encumbrance# GLO 1-1707 VI. DELIVARBLES AND TIME FRAMES Task 1. Quarterly progress reports starting after the first quarter following contract execution and continuing to project completion. Deliverables due in Council office quarterly after contract execution. Deliverables: quarterly reports. Task 2. Deliverable due in Council office as available during quarterly reporting. Deliverable: digital or electronic copies of design, engineering, and permits. Task 3. Deliverable due in Council office quarterly after contract execution. Deliverables: report of project progress, photos, and public releases. Task 4. Project Final Report. Deliverable due in Council office by September 30, 2019. Deliverable: all outstanding deliverables and project final report. VII. BUDGET FY 19 10/1/2018 — 9/30/2019 Task Item Task Description IRL NEP Funding Amount Cost Share Funding Amount Cost Share Funding Source 1 Quarterly Progress Reports $0.00 $3,000.00 Indian River County 2 Design & Permitting $0.00 $69,000.00 Indian River County 3 Construction $200,000.00 $2,300,000.00 Indian River County, SJRWMD and FDEP 4 Final Project Report $0.00 $3,000.00 Indian River County Summary Cost $200,000.00 $2,375,000.00 Project Total Cost $2,575,000.00 Page 12 113 Contract# IRL2018-01 Encumbrance# GLO1-1707 ATTACHMENT B — COUNCIL'S SUPPLEMENTAL INSTRUCTIONS (sample) COUNCIL SUPPLEMENTAL INSTRUCTIONS # DATE: TO: FROM: , Project Manager CONTRACT/PURCHASE ORDER NUMBER: CONTRACT TITLE: The Work shall be carried out in accordance with the following supplemental instruction issued in accordance with the Contract Documents without change in the Contract Sum or Contract Time. Prior to proceeding in accordance with these instructions, indicate your acceptance of these instructions for minor changes to the work as consistent with the Contract Documents and return to the Council's Project Manager. CONTRACTOR'S SUPPLEMENTAL INSTRUCTIONS: 2. DESCRIPTION OF WORK TO BE CHANGED: DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS: Contractor's approval: (choose one of the items below): Approved: Date: (It is agreed that these instructions shall not result in a change in the Total Compensation or the Completion Date.) Approved: Date: (Contractor agrees to implement the Supplemental Instructions as requested, but reserves the right to seek a Change Order in accordance with the requirements of the Agreement.) Approved: Acknowledged: , Council Project Manager , Council Contracts Administrator cc: Contract/Purchasing file Date: Date: Page 13 114 GRANT NAME: West Wabasso Phase II Seotic to Sewer AMOUNT OF GRANT: $200,000.00 GRANT # IRL2018-01 DEPARTMENT RECEIVING GRANT: Department of Utility Services CONTACT PERSON: Chris Williams (FDEP) /Arjuna Weragoda (IRC) TELEPHONE: 850-245-2948 1. How long is the grant for? Expiration 9/30/2019 Starting Date: Upon execution 2. Does the grant require you to fund this function after the grant is over? Yes 3. Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? 4. Percentage of match to grant IRC P1edQed up to 59% 5. Grant match amount required $ TRC PI edged „= to $1 47; 0 0.00 X Yes X Yes 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? SJRWMD Cost Share (33%). FDEP (18%) X No No No 7. Does the grant cover capital costs or start-up costs? A portion of the Capital Cost X Yes No If no, how much do you think will be needed in capital costs or start-up costs: $ (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? Yes __2_No If yes, please list. (If additional space is needed, please attach a schedule.) Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching $ TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? $ n nn Signature of Preparer: Arjuna Weragoda Date: 9/21/18 Grant Amount Other Match Costs Not Covered Match Total First Year $ $ $ $ Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $ Signature of Preparer: Arjuna Weragoda Date: 9/21/18 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services M CONSENT BCC Meeting 10.02-2018 Date: September 20, 2018 To: The Honorable Board of County Commissioners Through: Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator From: Anne Shepherd, Director Library Services Subject: Indian River County Library System Fellsmere Library Project BACKGROUND The Marian Fell Library located in Fellsmere was built in 1915, and added to the National Register in 1996. In 1987, the County signed an agreement to provide services to the Marian Fell Library 3 afternoons a week. In 1989, the County gave the library to the Fellsmere Library Association, a volunteer group who received a Historical Preservation Grant of $10,000. Library Service has not been available in Fellsmere for several years. In August of this year, County Staff was invited to meet with the Fellsmere City Manager to discuss a joint project between the Indian River County Library System and the City of Fellsmere to provide library service two days a week, 4 hours each day. The City of Fellsmere is proposing provide property upkeep, oversight, cleaning and painting of the facility, telephone and utilities, plus some funding of materials. Additionally, the City would pursue grant opportunities and partnerships to provide additional funding and support resources. Staff seeks conceptual approval to memorialize the terms of a proposed agreement with the City of Fellsmere to express these commitments in greater detail. DESCRIPTIONS AND CONDITIONS: The Fellsmere Library is about 900 square feet and contains a kitchen, restroom and open library area. The floors are the original yellow pine wood and some of the original furniture remains. The library is located at 63 North Cypress Street in Fellsmere, FL, which is about 8.5 miles from the North County Library and across the street from Fellsmere Elementary school and near the Boys and Girls Club. In the space available, the Library would be able to provide four computers for public use, approximately 1,000 books, literacy services, storytimes, and after school homework help. The collection would be a combination of adult, large print, children's books for every level, teen and Spanish materials. Access to all of our County Library collections would be available. The Library system will provide most of the materials from our current collections with some reference purchases. The two-day a week service would be provided by existing library staff. Some furnishings would be purchased with Impact Fee monies. FUNDING: Funding is available in various funding accounts. As a new service for our community, most of the items needed for the Library would fall under Impact Fee Guidelines. Purchases would include: furnishings, computers, book drop, library supplies and materials and fiber optic connection. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@ECOCD96C\@BCL@ECOCD96C.doc 116 Account Number Account Description Amount 10310971-035450 Books (same budget amount as Gifford Library) $7,870.00 10310971-035250 Institutional Supplies (Office Furniture, Supplies) anything under $1,000 $15,000.00 10310971-066390 Other Improvements except buildings (book drop, fiber optics) $34,000.00 10310971-066490 Other Machinery & Equipment $6,000.00 Contingencies $5,000.00 Estimated cost $67,870.00 RECOMMENDATION: Staff respectfully recommends that the Board of County Commissioners conceptually approve the Indian River County Library System opening the Marian Fell Library Fellsmere Branch for two- day a week service, and direct the County Attorney's Office to prepare an agreement under the general terms outlined herein, and return it to the Board for final approval following execution by the City of Fellsmere. APPROVED AGENDA ITEM FOR OCTOBER 2.2098 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@ECOCD96C\@BCL@ECOCD96C.doc 117 M INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E. Public Works Director THROUGH: James D. Gray, Jr. Natural Resources Manager FROM: Kendra Cope, M.S. Environmental Specialist SUBJECT: Habitat Conservation Plan -- Amendment No. 1 DATE: September 20, 2018 DESCRIPTION AND CONDITIONS The County's Habitat Conservation Plan (HCP) was created in 2004 after applying for an Incidental Take Permit with the US Fish and Wildlife Service (USFWS). The HCP was developed using the best-known data available at the time, however prior to 2004 an annual County -wide sea turtle nest monitoring protocol did not exist. Beginning in 2005, the HCP created a uniform county -wide sea turtle monitoring program which allowed for a wealth of information about nesting success, hatching success, predation events, lighting impacts to be recorded over the last 13 sea turtle nesting seasons. The HCP was designed to be a rolling document which means it should be updated/amended throughout its 30 -year lifetime as more information becomes available. In 2017, staff began working on the HCP's first amendment. On February 7, 2017, a purchase order was issued to the County's environmental consultant, Ecological Associates, Inc, (EAI) to assist with the amendment, as they helped create the original HCP document in 2004. The proposed amendment underwent multiple rounds of edits between County Staff, County attorney, USFWS and EAI. The proposed updates to the HCP include a new outline of management areas along the County, updated maps, updated predator control plan, updated light management plan, updated standard protocol for daily nest monitoring and data collection, and the addition of education programs and sea turtle stranding response. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@24ODDECO\@BCL@24ODDECO.docx 118 Board of County Commissioners 10-2-18 Commission Meeting Staff recommends the Board approve the amended version of the HCP and authorize the Chairman to sign the resolution approving Amendment #1 of the HCP on behalf of the County. Following Board approval, the County will transmit the signed resolution and amended document electronically to US Fish and Wildlife Service. Staff will request documentation of USFWS approval of Amendment #1 in the form of a letter. Upon receipt of documentation, staff will transmit the letter to the Clerk to the Board of the County Commission for recording. 16- A Page 2 Agenda Item for 10-2-18 BCC Meeting Habitat Conservation Plan —Amendment No. 1 September 20, 2018 The final draft was submitted to USFWS in October 2017 for local and regional approval. In August 2018, USFWS's regional office gave verbal approval of the amended document and will provide formal approval following County adoption of the amendment. The subject of this agenda item is to request the Board's adoption of amendment No. 1 to the County HCP. The strike -through version of the amended HCP will be available for review in the Board of County Commissioners office. FUNDING Local funding for sea turtle monitoring and management of the Habitat Conservation Plan includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. No additional funding is requested to amend the HCP. RECOMMENDATION Staff recommends the Board approve the amended version of the HCP and authorize the Chairman to sign on behalf of the County. Following Board approval, the County will transmit the partially executed Amendment to the US Fish and Wildlife Service. Upon receipt of the fully executed original Amendment from the USFWS, staff will transmit to the Clerk to the Board of County Commission for recording. ATTACHMENTS Resolution APPROVED AGENDA ITEM FOR OCTOBER 2, 2018 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@240DDECO\@BCL@240DDECO.docx 119 RESOLUTION NO. 2018- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, APPROVING AMENDMENT #1 OF THE HABITAT CONSERVATION PLAN FOR THE PROTECTION OF SEA TURTLES ON THE COUNTY'S BEACHES WHEREAS, Indian River County's beaches are prime nesting sites for sea turtles; and WHEREAS, due to hurricanes, storms a.nd other causes, critical erosion can occur to the beach, causing a potential threat to oceanfront property necessitating emergency repairs; and WHEREAS, the County has an Incidental Take Permit from the U.S. Fish and Wildlife Service to issue emergency repairs; and WHEREAS, to issue emergency repairs, guidelines identified in the County's Habitat Conservation Plan must be followed; and WHEREAS, the Habitat Conservation Plan shall be amended over the 30 -year lifetime of the Incidental Take Permit with approval from the U.S. Fish and Wildlife Service. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board accepts and approves Amendment #1 of the Habitat Conservation Plan and directs that a certified copy of this Resolution be provided with the amended Habitat Conservation Plan when submitted to the U.S. Fish and Wildlife Service for final approval of the amended Habitat Conservation Plan. The foregoing resolution was offered by Commissioner motion was seconded by Commissioner follows: Chairman Peter D. O'Bryan Vice -Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc who moved its adoption. The and, upon being put to a vote, the vote was as The Chairman thereupon declared the resolution passed and adopted this day of , 2018. BOARD OF COUNTY COMMISSSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Peter D. O'Bryan, Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to Form and Legal Sufficiency William K. DeBraal, Deputy County Attorney 120 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@240D56C7\@BCL@240D56C7.doc ue. United States Department of the Interior UFMIS16WI'1�8UFEFISH AND WILDLIFE SERVICE South Florida Ecological Services Office1.339 20°i Street Vero Beach, Florida 32960 October 19, 2018 Indian River County Board of Commissioners 180127"' Street Vero Beach, Florida 32960 Section 10(a)(1)(B) Permit Number: TE057875-0 Effective Date: December 1, 2004 Expiration Date: December 1, 2034 Project: Construction of emergency shoreline armoring structures Permittee: Indian River County Board of Commissioners County: Indian River Dear Indian River County Board of Commissioners: Back in October 2017, the U.S. Fish and Wildlife Service (Service) was contacted by Indian River County (Permittee) requesting approval of proposed revisions to their 2005 Habitat Conservation Plan (HCP). The 2005 HCP was implemented with the understanding that the document would undergo periodic updates. The 2017 sea turtle nesting season marked the 12th year since the HCP was put into effect. Over the last 12 years, standard operating procedures (SOPs) for emergency permitting and sea turtle monitoring have been created and supplemental activities have been introduced resulting in improvements to the HCP. The purpose of the revisions are to identify these improvements and implement them into the SOPs outlined in the HCP. Updates included in the proposed revisions include the following: 1. Revisions to the Predator Control Program (PCP) and the Light Management Program (LMP); and 2. A Public Outreach and Education Program (POEP). The PCP now discusses the management of all mammalian predators of sea turtle nests and outlines a clear predation threshold rule across the Plan Area and within newly -defined management areas. The LMP now references the updated County Lighting Ordinance and outlines an SOP for informing beachfront property owners of this ordinance and any violations to this ordinance. The County staff will continue to work cooperatively with its municipal partners to inform beachfront property owners of lighting impacts to sea turtles and enforce the municipal lighting ordinance. Lastly, the introduction of the POEP allows the County to educate the local community and its visitors about the HCP and promotes public awareness and cooperation with local ordinances. rM 11-0-P Based on the Service's review of the Permittee's proposed HCP revisions, the Service's biological opinion and Incidental Take Permit (ITP) dated October 12 and December 1, 2004, respectively, the Service concurs with the Permittee's proposed revisions to the HCP. In addition, based on what is outlined and enforced in the ITP, biological opinion, and the amended HCP, the Service has concluded that amending the ITP dated December 1, 2004, is not necessary. We intend, effective immediately, to rely on the revised October 2017 HCP in our oversight of ITP implementation. Thank you for your continued cooperation in the effort to conserve fish and wildlife resources in Indian River County. Should you have additional questions or require clarification regarding this letter, please contact Jeff Howe at 772-469-4283. Sincereiyyours; Roxanna Hinzman Field Supervisor South Florida Ecological Services Office cc: electronic only Indian River County Public Works, Vero Beach, Florida (Kendra Cope) 2 1z0'Z- JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & ComptroIler Finance Department 180.1 271 Street Vero Beach, FL 32960 TO: Board of County Commissioners FROM: Elissa Nagy, Finance Director THROUGH: Jeffrey R. Smith, Clerk of Court & Comptroller DATE: September 25, 2018 SUBJECT: Indian River County Grant Contract Subrecipient Awards As part of the federal government requirement under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award, (commonly known as the Uniform Grant Guidance), subrecipient agreements must be entered into and approved by the Board of County Commissioners for any new grants or updates to current grants. Based on the classification of grant recipients, the Senior Resource Association (SRA) is classified as a grant subrecipient. On September 20, 2018, Indian River County was awarded the FY 2018 FTA 5307 Capital & Operating Grant in the amount of $3,290,751. Per the requirements of the Uniform Grant Guidance, a subrecipient grant agreement must be approved with the Senior Resource Association that encompasses the additional grant. Recommendation: Approve the Indian River County Grant Contract Subrecipient Award agreement with the Senior Resource Association and execute any related documents. Attachments: Indian River County Grant Contract Subrecipient Award with SRA with exhibits A-E 121 Indian River County Grant Contract Subrecipient Award This Grant Contract ("Contract") entered into effective this 2nd day of October 2018, by and between Indian River County, a political subdivision of the State of Florida, 1801 27th Street, Vero Beach, FL 32960 ("County") and the Senior Resource Association (SRA) ("Subrecpient"), 694 141" Street, Vero Beach, FL 32960, for providing and administering mass transit service for Indian River County. Background Recitals A. The County received the 2018 Section 5307 Capital and Operating Grant ("Award") from the Federal Transit Administration (FTA) on September 20, 2018, the Award Date. B. The Award is for planning, acquisition, construction, improvement and operating costs of facilities, equipment, and capital maintenance items used in public transportation. C. The Federal Award Identification Number ("FAIN") for the Award, if applicable, is FL -2018-103-00. D. The Catalog of Federal Domestic Assistance ("CFDA") Number for the Award, if applicable, is 20.507 (CFDA). The total dollar amount made available under the Award is $3,290,751. E. The indirect cost rate for the Award, including if the de minimis rate is charge, per federal regulations is based upon the County approved indirect cost allocation plan (Exhibit E). F. The Subrecipient, by submitting a proposal to the County, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. G. The County has agreed to provide such Grant funds to the Subrecipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete' proposal submitted by the Subrecipient attached hereto as Exhibit "B" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Research and Development The award under this Contract is not for research activities, both basic and applied, and all development activities that are performed by non -Federal entities. The term research also includes activities involving the training of individuals in research techniques where such activities utilize the same facilities as other research and development activities and where such activities are not included in the instruction function. 122 4. Term The Subrecipient acknowledges and agrees that the Grant is limited to the grant period Exhibit "A" ("Grant Period"). The Grant Period and performance start date commences on September 20, 2018 and ends on March 29, 2026. 5. Grant Funds and Payment The approved Grant for the Grant Period is ($3,290,751). The amount of federal funds obligated under this Contract by the County to the Subrecipient is ($3,290,751). The total amount of the Award committed to the Subrecipient by the County is ($3,290,751). The total amount of federal funds obligated to the Subrecipient by the County, including the current obligation is see ($3,290,751). The County agrees to reimburse the Subrecipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "C" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 6. Indirect costs Subrecipient is permitted to charge an indirect cost rate of 0% to the federal award because indirect costs are charged directly through an approved indirect cost allocation plan. (The rate shall be based on either the County's federally negotiated indirect cost rate or, if no such rate has been obtained, a fixed rate of 10% of modified total direct costs). 7. Additional Obligations of Subrecipient. 7.1 Records. The Subrecipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Subrecipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County and its auditors shall have access to all books, records, documents and financial statements as required by the County to meet federal requirements or by this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 7.2 Compliance with Laws. The Subrecipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations, including Title 2 US Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements of Federal Awards (Uniform Guidance), Florida Statutes, Chapter 10.550, Rules of the Auditor General, and the terms and conditions of the Award. 7.3 Quarterly Performance Reports. The Subrecipient shall submit quarterly, cumulative, Performance Reports to the Metropolitan Planning Organization Department of the County within fifteen (30) business days following: December 31, March 31, June 30, and September 30. These reports should include but not limited to grant expenses and other statistics as required by the grant during the quarter, and the progress the agency has made toward meeting their goals and objectives as they stated in their RFP response. 7.4 Audit Requirements. If Subrecipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Subrecipient is required to have an audit completed by an independent certified public accountant at the end of the Subrecipient's fiscal year. Within 180 days of the end of the Subrecipient's fiscal year, the Subrecipient shall submit the audit to the Indian River County Office of 123 Management and Budget. The fiscal year will be as reported on the application for funding, and the Subrecipient agrees to notify the County prior to any change in the fiscal period of Subrecipient. The Subrecipient acknowledges that the County may deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted within the 180 day period. 7.4.1 The Subrecipient further acknowledges that, promptly upon receipt of a qualified opinion from their independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 7.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Subrecipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 7.5 Insurance Requirements. Subrecipient shall, no later than October 1, 2019, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the event that children are supervised, Sexual Molestation Liability Insurance in an amount not less than $1,000,000 each occurrence/claim. 7.6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Subrecipient agrees that it is the Subrecipient's sole responsibility to coordinate activities among itself, the County, and the Subrecipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Subrecipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Subrecipient's place of business, of any and all insurance policies that are required in this Contract. If the Subrecipient fails to 124 deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 7.7 Indemnification. The Subrecipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Subrecipient, its agents, officers, or employees in connection with the performance of this Contract. 7.8 Public Records. The Subrecipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). Specifically, the Subrecipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Subrecipient upon termination of the Contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Subrecipient to comply with these requirements shall be a material breach of this Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772)226-1424 PUBLICRECORDS(c,IRCGOV.COM Indian River County of the County Attorney 1801 271' Street Vero Beach, FL 32960 8. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Subrecipient if the County determines that such termination is in the public interest. 125 9. Notice and Contact Information - Except as otherwise provided in this Contract, any notice required pursuant to this Contract from either party to the other party must be in writing and sent by certified mail, return receipt requested, or by personal delivery with receipt. For purposes of all notices, the representatives of the County and Subrecipient are: County: Kristin Daniels, Acting Budget Manager Indian River County 1801 27th Street Building A Vero Beach, FL 32960 Subrecipient: Karen Deigl, President/CEO Senior Resource Association 694 14th Street Vero Beach, FL 32960 10. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 11. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. 12. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Subrecipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By: Commissioner Peter D. O'Bryan, Chairman Attest: Jeffrey R Smith, Clerk of Courts & Comptroller By: Deputy Clerk Approved: Jason Brown, County Administrator SUBRECIPIE By: Karen Deigl, President/ O Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Agency Name: Senior Resource Association 126 Indian River County SOCC SRA Related Grants Description/Grant Name Federal Grants: FTA Section 5307 Grant Total Federal Grants EXHIBIT A Federal Award ID # CFDA# Amount Award Date Grant Period FL=2018-103-00 20.507 3.290.751 09/20/18 09/20/18-03/29/28 $ 3,290,751 127 ANN U.S. Department of Transportation Federal Award Identification Number (FAIN) Temporary Application Number Award Name Award Status Award Budget Number EXHIBIT B so Federal Transit Administration Award FL -2018-103-00 5630-2018-2 FY 2018 5307 Capital & Operating; Indian River Co., FLA Active (Executed) 0 Part 1: Recipient Information Name: Indian River, County Of Recipient Recipient OST Recipient Alias Recipient ID Type DUNS 5630 Count A INDIAN RIVER COUNTY BOARD OF COUNTY 079208989 County Agency y COMMISSIONERS Location Type Address City State Zip Headquarters 1800 27TH ST BLDG B VERO BEACH FL 329603328 Physical Address 1800 27TH ST BLDG B VERO BEACH FL 32960 Mailing Address 1801 27TH STREET VERO BEACH FL 32960 Union Information Union Name NONE Address 1 NONE Address 2 City NONE State Florida Zipcode NONE Contact Name NONE NONE 128 Telephone NONE Fax E-mail NONE Website Part 2: Award Information Title: FY 2018 5307 Capital & Operating; Indian River Co., FLA FAIN Award Status Award Type Date Created Last Updated Date From TEAM? FL -2018-103-00 Active (Executed) Grant 1/22/2018 1/22/2018 No Award Start Date 9/20/2018 Award End Date 3/29/2026 Award Executive Summary This FY 2018 5307 grant provides capital and operating assistance for public transportation in Indian River County, which consists of the GoLine fixed route system and the Community Coach demand response service. The total eligible cost is $4,890,751, of which the federal share is $3,290,751. Of this amount, the federal operating assistance is $1,600,000. The nonfederal portion of operating assistance is $1,600,000 and will be provided through a combination of FDOT grant funds and local funds as approved by Indian River County. FDOT District 4 has authorized toll revenue credits in the amount of $422,688 in support of this application in the letter dated July 31, 2018. Indian River County will ensure that all vehicles purchased are accessible, purchased from an FTA approved TVM, and reported to FTA within 30 days after contract is signed. Indian River County will check the current listing of Transit Vehicle Manufacturers (TVM) (https:l/www.transit.dot.gov/regulations-and-guidance/civil-(ghts-ada/eligible-tvms-list) to ensure each is listed as a certified TVM in compliance with FTA regulations. Indian River County will follow all 3rd party procurement policies as defined in C4220.1 F (Third Party Contracting Guidance). Indian River County will ensure contractors procured will not be on the FTA Suspension and Debarment list. In accordance with federal regulations, a public hearing was conducted on May 22, 2018 and advertised in advance. A copy of the Florida Governor's Apportionment is attached. Frequency of Milestone Progress Reports (MPR) Annual Frequency of Federal Financial Reports (FFR) Annual Does this application include funds for research and/or development activities? 129 This award does not include research and development activities. Pre -Award Authority This award is using Pre -Award Authority. Does this application include suballocation funds? Recipient organization is suballocated these apportioned funds and can apply for and,receive these funds directly. Will this Grant be using Lapsing Funds? No, this Grant does not use Lapsing Funds. Will indirect costs be applied to this application? This award does not include an indirect cost rate. I Indirect Rate Details: N/A Requires E.O. 12372 Review t No, this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Award Point of Contact Information First Last Name Title E-mail Address Phone Name Brian Freeman Senior Transportation bfreeman@ircgov.com 772-226 Planner 1990 gregory.chilik@dot.gov General Engineer richelle.gosman@dot.gov Community Planner Award Budget Control Totals Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $3,290,751 forward) Local $800,00.0_ Local/In-Kind $0 State _ $800,000 Statelln-Kind $0 Other Federal $0 Transportation Development Credit $422,688 Total Eligible Cost $4,890,751 130 Award Budget Project Total Numbe Budget Item FTA Amount Non -FTA Eligible Quantit Amount r Amount Y FL- 111- 2018- 00 BUS - ROLLING STOCK $441,343.00 $0.00 $441,343.00 3 103-01- {111 00 -Al) FL- 2018- 11.12.0 BUY REPLACEMENT $441,343.00 103-01- 3 30 -FT BUS 00 FL- 114- 2018- 00 BUS: SUPPORT EQUIP AND $255,908.00 103-01- (114 FACILITIES 00 -A2) FL- 2018- 11.42.0 ACQUIRE -SHOP $53,000.00 103-01- 6 EQUIPMENT 00 FL- 2018- 11.42.0 ACQUIRE - ADP $20,000.00 103-01- 7 HARDWARE 00 FL- 2018- 11.42.0 ACQUIRE - ADP 103-01- 8 SOFTWARE $150,000.00 00 FL- ACQUIRE - MOBILE 2018- 11.42.0 SURV/SECURITY $32,908.00 103-01- 9 EQUIP 00 FL-- 116- 2018- 00 SIGNAL & COMM EQUIPMENT $100,000.00 103-01- (116 (BUS) 00 -A3) FL- 2018- 11.62.0 PURCHASE RADIOS $100.000.00 103-01- 3 00 FL- 117- 2018- 00 OTHER CAPITAL ITEMS (BUS) $718,500.00 103-01- (117 00 -A4) FL- 11.7A.0 PREVENTIVE 2018- 0 MAINTENANCE $713,500.00 $0.00 $441,343.00 31 $0.00 $255,908.00 31 $0.00 $53,000.00 31 $0.00 $20,000.00 0 $0.00 $150,000.00 0 1 $0.00 $32,908.00 01 $0.00 $100,000.00 351 $0.00 $100,000.00 351 $0.00 $718,500.00 01 $0.00 $713,500.00 0 131 103-01- o,e 00 o UZA FL 2018- EMPLOYEE 11.7D.0 103-01- Cumulat EDUCATION/TRA1NIN 2 00 Scope G FL- 119- Nam 2018- 00 Bus Associated Transit 103=01- (119 Improvements 00 -A5) Num FL- e e 2018- C 11.92.0 PURCHASE BUS 103-01- Amount 2 SHELTERS 00 ber FL- 2018- 11.92.0 PURCHASE 103-01- 8 SIGNAGE 00 BUS - 111 - FL- " 300- 2018- 00 OPERATING ASSISTANCE 103-02- (300 90- 00 -A6) 00 FL - 1200 Flori $5,000.00 $0.00 $5,000.00 01 $175,000.00 $0.00 $175;000.00 161 $100,000.00 $0.00 $100,000.00 61 $75,000.00 $0.00 $75,000.00 10 $1,600,000.0 $1,600,000.0 $3,200,000.0 0 0 0 0 2018- 30.09.0 UP TO 50% FEDERAL $1,600,000.0 $1,600,000.0 $3,200,000.0 0 103-02- 1 SHARE 0 0 0 00 Earmark and Discretionary Allocations This application does not contain earmarks or discretionary allocations. Sources of Federal Financial Assistance PO o,e cop o UZA Area Account Amendm Cumulat Num ct Scope S pe Cod Nam Class FF Descript ent ive ber Num Name Num Suffi e e Code C ion Amount Amount ber ber x FL- FL- BUS - 111 - Urbanize 90- 2018- ROLLING 00 Al 1200 Flori 2017.25.90. 00 d Area $441,343 $441,34 X997 103- STOCK (111) 00 da 91.2 Formula 3 Grants BUS: FL- FL- SUPPOR _ Urbanize 90- 2018- T EOUIP 00 0 A2 1200 Flori 2017.25.90. 00 d Area $255,908 $255,90 X997 103- AND 114 (0) 00 da 91.2 Formula 8 01-00 FACILITIE Grants S 132 FL- FL- SIGNAL & 116-) Urbanize 90- 2018- COMM 00 A3 1200 Flori 2017.25.90. 00 d Area $100,000 $100,00 X997 103- EOUIPME ( 116 00 da 91.2 Formula 0 01-00 NT (BUS) Grants FL- OTHER + Urbanize 9o_ 20.18- , CAPITAL 007 A4 ,1200 , Flori 2017.25.90. _ 00 d Area $718,500 $718,50 X997 ',103- ITEMS ! 117 00 4 da . 91.2 Formula 0 t 01-00 (BUS) -) Grants FL- FL Associate 119- Urbanize 90- 2018- d Transit 00 A5 1200 Flori 2017.25.90. 00 d Area $175,000 $175,00 X997 103- Improvem (119) 00 da 91.2 Formula 0 01-00 Grants ents FL- OPERATI _ Urbanize 90_ 2018- NG ' 00 A6 1200: Flori 2017.25.90. 04 d Area $1,600,0 $1,600,0 X997 103- . ASSISTA 'NCE () 300 00, I da 91.2 Formula -00 :00 '02-00 Grants Part 3: Project Information Project Title: Capital Assistance 771 Project Number Temporary Project Number Date Created Start Date End Date FL -2018-103-01-00 5630-2018-2-P1 5/11/2018 9/30/2017 9/29/2021 Project Description Capital assistance will provide funding for transit stop improvements, computer hardware and software, shop equipment, security equipment, preventive maintenance, and bus wraps. All Intelligent Transportation Systems (ITS) equipment/components are compatible with both Regional and National ITS architectures. All new buses and vans will be wheelchair -accessible using either ADA -compliant lifts or ramps. Project Benefits The project will be for the replacement of existing vehicles and equipment that have exceeded useful life requirements. The project is necessary to maintain a reliable public transportation system. Additional Information None provided. Location Description Indian River County is located on the east coast of Florida. Communities in Indian River County include the municipalities of Vero Beach, Sebastian, Fellsmere, and Indian River Shores and the unincorporated communities of Gifford, Wabasso, and Oslo. Security Yes — our organization will expend at least 1 % of the 5307 funds in this application for security -related projects Project Location (Urbanized Areas) 133 UZA Code Area Name 123920 Sebastian—Vero Beach South --Florida Ridge, FL Congressional District Information State District Representative Florida 8 Bill Posey Project Control Totals Funding Source Section of Statute CFDA Amount Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $1,690,751 forward) FL -2018- 103=01-00 Local $0 Local/In-Kind $0 State $0 State/ln-Kind $0 Other Federal $0 Transportation Development Credit $422,688 Total Eligible Cost $1,690,751 Project Budget Project FTA Non- Total Number Budget Item Amount FTA Eligible Quantity Amount Amount 3 3 3 3 0 0 134 FL -2018- 103=01-00 00 (111- BUS - ROLLING STOCK $441,343.00 $0.00 5441,343.00 A1) FL -2018- 11 12 03 BUY REPLACEMENT S441.343.00 $0.00 $441,343.00 103-01-00 30 -FT BUS 114 - FL -2018- 00 BUS: SUPPORT EQUIP AND $255,908.00 $0.00 $255,908.00 103-01-00 (114- FACILITIES A2) FL -2018- 11 42 06 ACQUIRE - SHOP $53,000.00 $0.00 $53,000.00 103-01-00 EQUIPMENT FL -2018- 11.42.07 ACQUIRE - ADP 520,000.00 $0.00 $20,000.00 103-01-00 HARDWARE FL -2018- 11 42 08 ACQUIRE - ADP $150,000.00 $0.00 $150,000.00 103-01-00 SOFTWARE 3 3 3 3 0 0 134 FL -2018- ACQUIRE - MOBILE 103-01-00 11.42.09 SURV/SECURITY $32,908.00 $0.00 $32,908.00 0 EQUIP 116 - FL -2018- 00 SIGNAL & COMM EQUIPMENT $100,000.00 $0.00 $100,000.00 35 103-01-00 (116= (BUS) A3) FL -2018- 103-01-00 11.62.03 PURCHASE RADIOS $100,000.00 $0.00 $100,000.00 35 117 - FL -2018- 103-01-00 00 (117- OTHER CAPITAL ITEMS (BUS) $718,500.00 $0.00 $718,500.00 0 A4) FL -2018- 11.7A.00 PREVENTIVE $713,500.00 $0.00 $713,500.00 0 103-01-00 MAINTENANCE FL -2018- 11 7D 02 EMPLOYEE $5,000.00 $0.00 $5,000.00 0 103-01-00 EDUCATION/TRAINING 119 - FL -2018- 00 . Bus Associated Transit $175,000.00 $0.00 $175,000.00 16 103-01-00 (119- Improvements A5) FL -2018- 11 92 02 PURCHASE BUS $100,000.00 $0.00 $100,000.00 6 103-01-00 SHELTERS FL -2018- 103-01-00 11.92.08 PURCHASE SIGNAGE $75,000.00 $0.00 $75,000.00 10 Project Budget Activity Line Items LBudget Activity Line Item: 11.92.08 - PURCHASE SIGNAGE l Scope Name / Code Line Item Line Item Name Activity Quantity Bus Associated Transit Improvements 11 92 08 PURCHASE ACQUISITION 10 (119-00) SIGNAGE Extended Budget Description Bus wraps for replacement vehicles. Cost is $5,000-7,000 per vehicle, depending on vehicle size. Useful life is 5 years. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $75,000 forward) I a 135 i I I R Local - _ $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $18,750 Total Eligible Cost $75,000 Milestone Name Est. Completion Description Statute Date RFP/IFB Issued 9/30/2018 Contract Awarded 12/31/2018 Project Complete 9/30/2019 Budget Activity Line Item: 11.92.02 - PURCHASE BUS SHELTERS 777-71 Scope Name / Code LLine Item Line Item Name Activity Quantity Bus Associated Transit 11 92 02 PURCHASE BUS ACQUISITION 6 Improvements (119-00) SHELTERS Extended Budget Description Acquisition and construction of bus shelters for fixed -route service. Shelters to be fully ADA compatible and constructed of steel frame with perforated steel and aluminum sides, and mounted on concrete pads. Average cost is $15,000 per shelter including installation. Useful life is 10 years. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $100,000 forward) Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $25,000 [Total Eligible Cost $100,000 Ailestone Name Est. Completion Description Date 136 RFP/IFB Issued 3/31/2019 Contract Award 6/30/2019 Project Complete 6/30/2020 Budget Activity Line Item: 11.7D.02 - EMPLOYEE EDUCATION/TRAINING Scope Name / Code Line Item Line Item Name Activity Quantity OTHER CAPITAL ITEMS 11EMPLOYEE TRAINING - (BUS) (117-00) .7D.02 EDUCATION/TRAINING CAPITAL BUS 0 Extended Budget Description Employee training materials and programs on vehicle lifts, safety, CPR, and FTA compliance. Will 3rd Party contractors be used to fulfill this activity line item? No, 3rd Party Contractors will not be used for this line item. Funding Source Section of CFDA Amount l Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $5,000 forward) Local $0 Local/In-Kind $0 State $p State/In-Kind $0 Other Federal $0 Transportation Development Credit $1,250 Total Eligible Cost $5,000 Milestone Name Est. Completion Description Date Start Date 9/30/2018 End Date 9/30/2019 Budget Activity Line Item: 11.7A.00 - PREVENTIVE MAINTENANCE Scope Name / Code Line Item Line Item Name . Activity Quantity OTHER CAPITAL ITEMS 11PREVENTIVE OTHER CAPITAL (BUS) (117-00) .7A.00 MAINTENANCE ITEMS (BUS) 0 Extended Budget Description Monthly service and repairs for all vehicles from 10/1/2017 to 9/30/2018; includes replacement of tires and batteries, oil changes/lubes at regular service intervals. Most of the work is performed in-house, while some work is (e.g. transmissions) is contracted. A Force Account Plan is on -file for in-house labor. No items purchased for the garage will exceed $5,000. However, some of the contracted work 137 may exceed $5,000 in the case of engine and/or transmission replacements. In such cases, the useful life would be the same as the vehicle (usually 5, 7 or 12 years). Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $713,500 forward) Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $178,375 Total Eligible Cost $713,500 Milestone Name Est. Completion Description Date Start Date 10/112017 End Date 9/30/2018 Budget Activity Line Item: 11.62.03 - PURCHASE RADIOS Scope Name / Code #Line Item Line Item Name Activity Quantity SIGNAL & COMM EQUIPMENT (BUS) 11.62.03 PURCHASE AQUISITION 35 (116-00) RADIOS Extended Budget Description New communications equipment includes mobile radios and handheld radios for conversion from analog to digital. Unit cost is $2,500-3,000. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A forward) Local Local/In-Kind State 20507 Amount $100,000 $0 $0 $0 138 >tate/In-Kind $0 :)ther Federal . - $0 - - iransportation Development Credit $25,000 rota) Eligible Cost $100,000 Milestone Name Est. Completion Description 5307 - Urbanized Area Formula Grants (2013 and 5307-2A Date RFP/IFB Issued 9/30/2018 Contract Award 12/31/2018 _ Project Complete 9/30/2019 Budget Activity Line Item: 11.42.09 - ACQUIRE - MOBILE SURV/SECURITY EQUIP Scope Name / Code Line Line Item Name Activity Quantity Item # BUS: SUPPORT ACQUIRE - MOBILE ACQUISITION OF BUS EQUIP AND 11.42.09 SUPPORT 0 FACILITIES (114-00) SURV/SECURITY EQUIP EQUIP/FACILITIES Extended Budget Description Security cameras and recording equipment for vehicles, includes equipment for new vehicles and replacing old equipment as needed. No single item costs more than $5,000. Will 3rd Party contractors be used to fulfill this activity line item? i Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Amount Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $32,908 forward) 3/31/2018 Local $0 Local/In-Kind $0 State. $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $8,227 Total Eligible Cost $32,908 Milestone Name Est. Completion Description Date RFP/IFB Issued 3/31/2018 Contract Award 4/30/2018 Project Complete 3/31/2019 139 Budget Activity Line Item: 11.42.08 - ACQUIRE - ADP SOFTWARE Scope Name / Code Line Line Item Name Activity Quantity Item # BUS: SUPPORT EQUIP ACQUIRE - ADP ACQUISITION OF BUS AND FACILITIES (114- 11.42.08 SOFTWARE SUPPORT EQUIP/FACILITIES 0 00) Extended Budget Description Computer software for scheduling and dispatch, security cameras, and vehicle maintenance management. Useful life, as specified by the manufacturer, is 6 years. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $150,000 forward) Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $37,500 Total Eligible Cost $150,000 Milestone Name Est. Completion Description Date RFP/IFB Issued 3/31/2019 Contract Award 6/30/2019 Project Complete 6/30/2020 Budget Activity Line Item: 11.42.07 - ACQUIRE - ADP HARDWARE Scope Name / Code Line Line Item Name Activity Quantity Item # BUS: SUPPORT EQUIP ACQUIRE -ADP ACQUISITION OF BUS AND FACILITIES (114- 11.42.07 HARDWARE SUPPORT EQUIP/FACILITIES 0 00) Extended Budget Description New ADP hardware includes computers, mobile tablets for vehicles, and network equipment (firewall, routes, and switches). No single item will cost more than $5,000. Will 3rd Party contractors be used to fulfill this activity line item? 140 Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Amount Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $20,000 forward) 6/30/2019 Local - $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $5,000 Total Eligible Cost $20,000 Milestone Name Est. Completion Description 5307 - Urbanized Area Formula Grants (2013 and Date RFP/IFB Issued 6/30/2019 Contract Award 9/30/20:19 Project Complete 9/30/2020 Budget Activity Line Item: 11.42.06 - ACQUIRE - SHOP EQUIPMENT Scope Name / Code Line Line Item Name Activity Quantity Item # BUS: SUPPORT EQUIP ACQUIRE - SHOP ACQUISITION OF BUS AND FACILITIES (114- 11.42.06 EQUIPMENT SUPPORT EQUIP/FACILITIES 3 00) Extended Budget Description Shop equipment for vehicle maintenance, including a vehicle lift and a bus wash. Useful life for both items is 10 years. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Amount Number 5307 - Urbanized Area Formula Grants (2013 and forward) 5307-2A 20507 $53,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 141 Transportation Development Credit $13,250 Total Eligible Cost $53,000 Milestone Name Est. Completion Description Date RFP/IFB Issued 12/31/2017 Contract Award 3/31/2018 Project Complete 12/31/2019 Budget Activity Line Item: 11.12.03 - BUY REPLACEMENT 30 -FT BUS Scope Name / Code Line Item Line Item Name Activity Quantity BUS - ROLLING BUY REPLACEMENT BUY REPLACEMENTS - STOCK (111-00) 11'12'03 30 -FT BUS CAPITAL BUS 3 Extended Budget Description Funding is requested to replace three cutaways. The vehicles to be replaced are #210 (2009 Glaval, 269,797 miles, VIN 1GDE5V1939F402733), #211 (2009 Glaval, 348,371 miles, VIN 1GDE5V1999F402834), and #212 (2009 Glaval; 263,582 miles; VIN 1GDE5V1919F402925). Useful life for vehicles to be replaced is 5 years or 200,000 miles (FTA C 5010.1 E). Replacement vehicles will be cutaway buses. Unit cost is approximately $135,000, depending on vehicle size and model. The replacement vehicles will be purchased from the state contract, which complies with FTA C 4220.1 F. All new vehicles will comply with ADA standards. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.) N/A N/A N/A Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $441,343 forward) Local $0 Locallln-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $110,336 Total Eligible Cost $441,343 Milestone Name Est. Completion Description Date 142 RFP/IFB Issue Date 9/30/2020 Contract Award Date 10/31/2020 Initial Delivery Date 3/31/2021 Final Delivery Date 9/30/2021 Contract Completion 9/30/2021 Date Project Environmental Findings Finding: Class 11(c) - Categorical Exclusions (C -List) Class Level Description Class 11(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Iic CE Approved Scope Name I Line Item FTA Total Eligible Code Number Line Item Name Quantity Amount Cost BUS - ROLLING 11 12 03 BUY REPLACEMENT 3 $441,343.00 $441,343.00 STOCK (111-00) 30 -FT BUS Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and 143 people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost BUS: SUPPORT EQUIP ACQUIRE - SHOP AND FACILITIES (114- 11.42.06 EQUIPMENT 3 $53,000.00 $53,000.00. 00) Finding: Class 11(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) Which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name 1 Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost BUS: SUPPORT EQUIP ACQUIRE - ADP AND FACILITIES (114- 11.42.07 HARDWARE 0 $20,000.00 $20,000.00 00) Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class 11(c) consists of projects called categorical exclusions (CEs) which are known not to have either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in 144 functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class llc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible. Number Amount Cost BUS: SUPPORT EQUIP ACQUIRE - ADP AND FACILITIES (114- 11.42.08 SOFTWARE 0 $150,000.00 $150,000.00 00) Finding: Class 11(c) - Categorical: Exclusions (C -List) Class Level Description Class 11(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Line Item FTA Total Scope Name / Code Number Line Item Name Quantity Amount Eligible Cost BUS: SUPPORT ACQUIRE - MOBILE EQUIP AND 11.42.09 SURV/SECURITY 0 $32,908.00 $32,908.00 FACILITIES (114-00) EQUIP Finding: Class ll(c) - Categorical Exclusions (C -List) Class Levet Description Class 11(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description 145 Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities., that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Number Name SIGNAL & COMM PURCHASE EQUIPMENT (BUS) (116- 11.62.03 RADIOS 00) Finding: Class II(c) - Categorical Exclusions (C -List) Quantity FTA Total Eligible Amount Cost 35 $100,000.00 $100,000.00 Class Level Description Class 11(c) consists of projects called categorical exclusions (CEs) which. are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class tic CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost OTHER CAPITAL PREVENTIVE ITEMS (BUS) (117- 11.7A.00 MAINTENANCE 0 $713,500.00 $713,500.00 00) Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. 146 Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class Ilc CE Approved Scope Name / Line Item FTA Total Code Number Line Item Name Quantity Amount Eligible Cost OTHER CAPITAL EMPLOYEE ITEMS (BUS) 11.7D.02 EDUCATION/TRAINING 0 $5,000.00 $5,000.00 (117-00) Finding: Class 11(c) - Categorical Exclusions (C -List) Class Level Description Class I1(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description Type 09: Assembly or construction of facilities that is consistent with existing land use and zoning requirements (including floodplain regulations) and uses primarily land disturbed for transportation use, such as: buildings and associated structures; bus transfer stations or intermodal centers; busways and streetcar lines or other transit investments within areas of the right-of-way occupied by the physical footprint of the existing facility or otherwise maintained or used for transportation operations; and parking facilities. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost Bus Associated Transit 11 92 02 PURCHASE BUS 6 $100,000.00 $100,000.00 Improvements (119-00) SHELTERS Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class ll(c) does not require documentation. 147 Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost Bus Associated Transit 11 92 08 PURCHASE 10 $75,000.00 $75,000.00 Improvements (119-00) SIGNAGE Project Title: Operating Assistance Project Number Temporary Project Number Date Created Start Date End Date FL -2018-103-02-00 5630-2018-2-P2 5/11/2018 2/28/2018 6/29/2023 Project Description Operating assistance for Indian River County's GoLine fixed route system and Community Coach demand response service. Project Benefits This project will allow for the preservation and expansion of the GoLine and Community Coach public transportation services. Additional Information None provided. Location Description Indian River County is located on the east coast of Florida. Communities in Indian River County include the municipalities of Vero Beach, Sebastian, Fellsmere, and Indian River Shores and the unincorporated communities of Gifford, Wabasso, and Oslo. Security Yes — our organization will expend at least 1% of the 5307 funds in this application for security -related projects Project Location (Urbanized Areas) UZA Code Area Name 123920 Sebastian--Vero'Beach South—Florida Ridge, FL 148 Congressional District Information State District Representative Florida 8 Bill Posey Project Control Totals Funding Source Section of Statute CFDA Amount Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $1,600,000 forward) Local $800,000 Local/In-Kind $0 State $800,000 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $3,200,000 Project Budget Project Number Budget Item FTA Amount Non -FTA Total Eligible Quantity Amount Amount 300 - FL -2018-103- 00 OPERATING $1,600,000.00 $1,600,000.00 $3,200,000.00 0 02-00 (300- ASSISTANCE A6) UP TO FL -2018-103- 30.09.01 50% $1,600,000.00 $1,600,000.00 $3,200,000.00 0 02-00 FEDERAL SHARE Project Budget Activity Line Items Budget Activity Line Item: 30.09.01 - UP TO 50% FEDERAL SHARE Scope Name / Code Line Item Line Item Name Activity Quantity OPERATING ASSISTANCE 30.09.01 UP TO 50% FEDERAL OPERATING (300-00) SHARE ASSISTANCE Extended Budget Description Operating expenses for the period of 10/1/2017 to 9/30/2018. I 149 Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $1,600,000 forward) Local $800,00.0 Local/In-Kind $0 State $800,000 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $3,200,000 Milestone Name Est. Completion Description Date RFP/IFB Issued 3/1/2018 Contract Award 6/30/2018 Contract Complete 6/30/2023 Project Environmental Findings Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class 11c CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Amount Total Eligible Number Cost OPERATING UP TO 50% ASSISTANCE (300- 30.09.01 FEDERAL 0 $1,600,000.00 $3,200,000.00 00) SHARE 150 Part 4: Fleet Details Fleet Type: Fixed Route Fleet Comments None provided. Fleet Type: Paratransit Fleet Comments None provided. Current Value I. Active Fleet A. Peak Requirement 15 B. Spares _ 9 C. Total (A+B) 24 D. Spare Ratio (B/A) 60% It. Inactive Fleet A. Other 0 B. Pending Disposal 0 C. Total (A+B) " _ 0 III. Total (I.0 and II.C) 24 Fleet Type: Paratransit Fleet Comments None provided. Part 5: FTA Review Comments Application Review Comments Comment By gregory.chilik@dot.gov 151 Current Value Active Fleet A. Peak Requirement 12 B. Spares C. Total (A+B) 18 D. Spare Ratio (B/A) 50% II. Inactive Fleet A. Other 3 B. Pending Disposal 0 C. Total (A+ B) 3 III. Total (I.0 and II.C) 21 Part 5: FTA Review Comments Application Review Comments Comment By gregory.chilik@dot.gov 151 Comment Application Details Type Date 8/17/2018 Under Part 2: Application Information, please edit the following two (2) statements: "The grantee or Sub -grantee (when applicable) will follow all 3rd party procurement policies as defined in C4220.1 F (Third Party Contracting Guidance)." "The Grantee or Sub -grantee (when applicable) will ensure contractors procured will not be on the FTA Suspension and Debarment list." to read as follows: "Indian River County will follow all 3rd parry procurement policies as defined in C4220.1 F (Third Parry Contracting Guidance)." "Indian River County will ensure contractors procured will not be on the FTA Suspension and Debarment list." Comment For ALI 11.42.08 (Acquire -ADP Software), please provide a Useful Life for software. For ALI 11.42.06 (Acquire -Shop Equipment), although the exact number of equipment items is undetermined, a vehicle lift and bus wash are specified. Please change the Quantity of this ALI to 3 (or more, if desired) to reflect that the vehicle lift, bus wash, and other items will be procured under this ALI. For ALI 30.09.01 (Up to 50% Federal Share), the final Milestone (Contract Complete) has a date of 6/30/2023. Per convention for setting Application End Dates of grants based on the date of the latest Milestone in the grant, this grant would have an Application End Date of 3/30/2026. However, the Application End Date of the grant fisted under Part 2: Application Information is 3/29/2024. Please adjust either the Application End Date OR the Milestone (Contract Complete) in this ALI so that the two follow the End Date convention. Application Review Comments Comment By richelle.gosman@dot.gov Comment FTA Post Review Comments for Grantee Type Date 7/18/2018 1. Application a. Attach TDC approval letter(s) from FOOT demonstrating sufficient credits have been set aside for this use. b. NEW POLICY: Under Application Details, Application End Date should be set to the date of March 30 at least 2 years after last milestone date in the application (3130/2024, in this case). Comment c. Application Executive Summary L Complete TDC line. ii. Include the following: 1. (GRANTEE NAME) will ensure that all vehicles purchased are accessible, purchased from an FTA approved TVM, and reported to FTA within 30 days after contract is signed. 2. (GRANTEE) will check the current listing of Transit Vehicle Manufacturers (TVM) (https://www.transit.dot.gov/regulations-and-guidance/civil-rig hts-ada/eligible-tvm s -list) 152 to ensure each is listen as a certified TVM in compliance with FTA regulations. 3. The grantee or Sub -grantee (when applicable) will follow all 3rd party procurement policies as defined in C4220.1 F (Third Party Contracting Guidance). 4. The Grantee or Sub -grantee (when applicable) will ensure contractors procured will not be on the FTA Suspension and Debarment list d. Suballocation question: Incorrect selection. Choose second option, Upload the Governor's Apportionment Letter where prompted. 2. Project 1 a. 11.7D.02. Include brief description of inhouse training activities. b. 11.7A.00. List any items to be purchased over $5k and include useful life. If none over $5k, explicitly state such. c. 11.42.06. Include useful life for lift and wash. d. 11.12.03. Reference to outdated Circular. Now C5010.1 E. 3. Project 2.30.09.01. If this activity will involve a contractor, please include required minimum of 3 milestones (RFP, Contract Award, Contract Complete). Comment By richelle.gosman@dot.gov Comment FTA Post Review Comments for Grantee Type Date 8/17/2018 Comment Technical Concurrence Comment: Under Part 2: Application Information, please edit the following two (2) statements: "The grantee or Sub -grantee (when applicable) will follow all 3rd party procurement policies as defined in C4220.1 F (Third Party Contracting Guidance)." "The Grantee or Sub -grantee (when applicable) will ensure contractors procured will not be on the FTA Suspension and Debarment list." to read as follows: "Indian River County will follow all 3rd party procurement policies as defined in C4220.1 F (Third Party Contracting Guidance)." "Indian River County will ensure contractors procured will not be on the FTA Suspension and Debarment list." For ALI 11.42.08 (Acquire -ADP Software), please provide a Useful Life for software. For ALI 11.42.06 (Acquire -Shop Equipment), although the exact number of equipment items is undetermined, a vehicle lift and bus wash are specified. Please change the Quantity of this ALI to 3 (or more, if desired) to reflect that the vehicle lift, bus wash, and other items will be procured under this ALL For ALI 30.09.01 (Up to 50% Federal Share), the final Milestone (Contract Complete) has a date of 6/30/2023. Per convention for setting Application End Dates of grants based on the date of the latest Milestone in the grant, this grant would have an Application End Date of 3/30/2026. However, the Application End Date of the grant listed under Part 2: Application Information is 3129/2024. Please adjust either the Application End Date OR the Milestone (Contract Complete) in this ALI so that the two follow the End Date convention. Part 6: Agreement 153 UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-24, October 1, 2017) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement." FTA MA(24), October 1, 2017, http://www. trans it. dot.gov, (2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING ETA's AWARD DATE SET FORTH HEREIN. FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: Indian River, County Of Recipient ID: 5630 DUNS No: 079208989 Award Information Federal Award Identification Number: FL -2018-103-00 Award Name: FY 2018 5307 Capital & Operating; Indian River Co., FLA Award Start Date: 9/20/2018 Award End Date: 3/29/2026 154 Award Executive Summary: This FY 2018 5307 grant provides capital and operating assistance for public transportation in Indian River County, which consists of the GoLine fixed route system and the Community Coach demand response service. The total eligible cost is $4,890,751, of which the federal share is $3,290,751. Of this amount, the federal operating assistance is $1,600,000. The nonfederal portion of operating assistance is $1,600,000 and will be provided through a combination of FDOT grant funds and local funds as approved by Indian River County. FDOT District 4 has authorized toll revenue credits in the amount of $422,688 in support of this application in the letter dated July 31, 2018. Indian River County will ensure that all vehicles purchased are accessible, purchased from an FTA approved TVM, and reported to FTA within 30 days after contract is signed. Indian River County will check the current listing of Transit Vehicle Manufacturers (TVM) (https://wwwAransit.dot.gov/regulations-and-guidance/civil-rights-ada/eligible-tvms-list) to ensure each is listed as a certified TVM in compliance with FTA regulations. Indian River County will follow all 3rd party procurement policies as defined in C4220.1F (Third Party Contracting Guidance). Indian River County will ensure contractors procured will not be on the FTA Suspension and Debarment list. In accordance with federal regulations, a public hearing was conducted on May 22, 2018 and advertised in advance. A copy of the Florida Governor's Apportionment is attached. Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is suballocated these apportioned funds and can apply for and receive these funds directly. Pre -Award Authority: This award is using Pre -Award Authority. Award Budget Total Award Budget: $4,890,751.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $3,290,751.00 Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $1,600,000.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $3,290,751.00 Total Non -Federal Funds Committed to the Overall Award (in U.S. Dollars): $1,600,000.00 Award Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached) 155 Funding Source Section of CFOA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $3,290,751 forward) Local $800,000 Local/In-Kind $0 State $800,000 State/In-Kind $0 Other Federal $0 . Transportation Development Credit $422,688 Total Eligible Cost $4,890,751 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Review Decision: DOL Concurs - Certified Original Certification Date: 9/13/2018 Special Conditions There are no special conditions. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: dudley.whyte@dot.gov Deputy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: dudley.whyte@dot.gov Award Date: 9120/2018 EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, 156 (2) Adopts and ratifies all of the following information it has submitted to FTA-- (a) TA:(a) Statements, (b) Representations, (c) Warranties, (d) Covenants_ , and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. Executed By: Phillip Matson MPO Staff Director Indian River, County Of 9/20/2018 157 UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-24, October 1, 2017) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(24), October 1, 2017, http://www.transit.dot.gov, (2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, "AWARD- ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN. FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: Indian River, County Of Recipient ID: 5630 DUNS No: 079208989 158 Award Information Federal Award Identification Number: FL -2018-103-00 Award Name: FY 2018 5307 Capital & Operating; Indian River Co., FLA Award Start Date: 9/20/2018 Award End Date: 3/29/2026 Award Executive Summary: This FY 2018 5307 grant provides capital and operating assistance for public transportation in Indian River County, which consists of the GoLine fixed route system and the Community Coach demand response service. The total eligible cost is $4,890,751, of which the federal share is $3,290,751. Of this amount, the federal operating assistance is $1,600,000. The nonfederal portion of operating assistance is $1,600,000 and will be provided through a combination of FDOT grant funds and local funds as approved by Indian River County. FDOT District 4 has authorized toll revenue credits in the amount of $422,688 in support of this application in the letter dated July 31, 2018. Indian River County will ensure that all vehicles purchased are accessible, purchased from an FTA approved TVM, and reported to FTA within 30 days after contract is signed. Indian River County will check the current listing of Transit Vehicle Manufacturers (TVM) (https://www.transit.dot.gov/regulations-and-guidance/civil-rights-ada/eligible-tvms-list) to ensure each is listed as a certified TVM in compliance with FTA regulations. Indian River County will follow all 3rd party procurement policies as defined in C4220.1 F (Third Party Contracting Guidance). Indian River County will ensure contractors procured will not be on the FTA Suspension and Debarment list. In accordance with federal regulations, a public hearing was conducted on May 22, 2018 and advertised in advance. A copy of the Florida Governor's Apportionment is attached. Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. 159 Suballocation Funds: Recipient organization is suballocated these apportioned funds and can apply for and receive these funds directly. Pre -Award Authority: This award is using Pre -Award Authority. Award Budget Total Award Budget: $4,890,751.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $3,290,751.00 Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $1,600,000.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $3,290,751.00 Total Non -Federal Funds Committed to the Overall Award (in U.S. Dollars): $1,600,000.00 Award Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attacnea Section of CFDA Funding Source Statute Number Amount 5307 - Urbanized Area Formula Grants 5307-2A 20507 $3,290,751 (2013 and forward) Local $800,000 Local/In-Kind $0 State $800,OOb State/In-Kind $0 Other Federal $0 Transportation Development Credit $422,688 Total Eligible Cost $4,890,751 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: 160 Review Decision: DOL Concurs - Certified Original Certification Date: 9/13/2018 Special Conditions There .are no special conditions. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: Dudley Whyte Deputy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: dudley.whyte@dot.gov Award Date: 9/20/2018 EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, (2) Adopts and ratifies all of the following information it has submitted to FTA: (a) Statements, (b) Representations, (c) Warranties, (d) Covenants, and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. 161 Executed By: Phillip Matson MPO Staff Director Indian River, County Of 912012018 162 EXHIBIT C [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check or credit card payment. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was. awarded. For example, no expenditures prior to October 11' may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 3011) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by,type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from outer sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary.' Page 48163 EXHIBIT D STANDARD TERMS FOR GRANT CONTRACT 1. Venue: Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract. or any breach hereof, as well as any litigation between the parties, shall be Indian 'River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court_ 2. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings conceming the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 3_ Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent. this Contract is deemed severable. 4. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 5. Independent Contractor. The Subrecipient is and shall be an independent contractor for all purposes under this Contract. The Subrecipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Subrecipient's sole direction, supervision, and control. 6. Assignment. This Contract may not be assigned by the Subrecipient without the prior written consent of the County. Page < 164 EXHIBIT E Senior Resource Association Cost Allocation Plan Updated_ July 1, 2018 By Jennifer Johnson Chief Financial Officer 694 141 Street • Vero Dcach, Fl. 32960 • I'M 772.569.0760 - FX: 772.778.7272 • ScnipiRmourccAssociatiion.org Providing activities, education and services 165 Cost Allocation Plan. Senior Resource Association, Inc. EIN, 59-15399s7 69414th Street Vero Beach, FL 32960 772.569.0760 Contact Person(s): Karen Deigl, Chief Executive Officer, President Email: kdeigl@sramall.org Jennifer Johnson, Chief Financial Officer, Vice President Email: jlohnson@sramail.org Senior Resource Association (SRA) was incorporated as a nonprofit organization in January 1974 to provide programs and services designed to promote.an active, healthy, independent lifestyle for older adults. SRA assists seniors and their families in finding resources they seek, delivers quality, professional services designed to meet.a senior's individual needs and provides programs and volunteer opportunities for active older adults. SRA administers a variety of programs funded by Federal, State, and Local agencies. Key programs include: Nutrition Services, Adult Day Care, In-home Services, and Transit. The purpose of this cost allocation plan is to summarize, in writing, the methods and procedures that Senior Resource Association, Inc. (SRA) will use to allocate indirect coststo programs and grants. The proposal is for a Cost Allocation Plan (Plan) to cover the period of July 1, 2018 and ending lune 30, 2019. OMB Circular A-122, "Cost Principles for Non -Profit Organizations," establishes the principles for determining costs of grants, contracts and other agreements with the Federal Government. Senior Resource Association's Cost Allocation Plan is based on the Direct Allocation method described in OMB Circular A-122, The Direct Allocation Method treats all costs as direct costs except general administration and general expenses. Direct, costs are those that can be identified specifically with a particular final cost objective. Indirect costs are those that have been incurred for common or joint objectives and cannot be readily identified with a particular final cost objective. SRA maintains adequate internal controls to insure that no cost is charged both directly and indirectly to Federal, State or Local grants. 694 141s Street • Veto Beach, FL 32960 • Phi: 772.569.0760 • FX: 772.778.7272 • SeniorResourceAssocialon.org Providing activities, education and services 166 Only costs that are allowable, in accordance with the cost principles, will be allocated to grants by Senior Resource Association. The Cost Allocation Plan is updated annually after the budget has been approved by SRA's Board of Directors. In January of the grant year, the wage & salaries budget is updated. If the variance is greater than 2%, then the cost allocation percentages are updated. The general approach of Senior Resource Association in allocating costs to particular programs and grants is as follows: A. All allowable direct costs are charged directly to the program and grant. B. Allowable direct costs that can be identified to more than one program are prorated individually as direct costs using a base which is most appropriate to the particular cost being prorated. C. All other allowable general and administrative costs (costs that benefit all programs and cannot be identified to a specific program) are allocated to programs and grants using a base that results in an equitable distribution. The following information summarizes the procedure that is used by Senior Resource Association: A. Direct expenses are allocated to each program/grant that incurred the expenses. B. Indirect expenses that benefit more than one program will be allocated to those programs based on the ratio of each program's salaries to the total of such salaries (see Schedule A). C, Indirect expenses that benefit all programs will be allocated based on the ratio of each program's salaries to total salaries (see Schedule A). Indirect cost may include the cost of operating and maintaining administrative facilities, general administration and general expenses, such as the salaries and expenses of executive officers, personnel administration .and accounting. 694 I41 Strcct • Vero Beach, 'FL 32960 - Pli: 772569.0760 - FX: 772.778.7272 - SeniorResourceAssoeiation.org Providing activities, education and gcn11cr_; 167 d D. Unallowable Costs — Costs that are unallowable in accordance with OMB Circular A-122, including alcoholic beverages, bad debts, advertising (other than help - wanted ads), contributions, entertainment, fines and penalties, and fundraising, are not allocated to Federal or State grants. Fiscal Year 2018-2019 Department Description Wages % Development $ 97,400 3.5% Case Management $ 140,200 5.0% Adult Day Service Sebastian $ 146,900 5.2% Adult Day Service Vero Beach $ 346,600 123% Nutrition S 169,400 6.0% Martin Community Coach Community Coach GoLine $ $ $ 106,691 465,509 1,342,600 �y3.8% 16.5% 47.7% Total $ 2,815,300 .100% Department Description Wages % Development $ 97,400 3.5% Case Management $ 1400200 5.0% Adult Day Service Sebastian $ 146,900 5.2% Adult Day Service Vero Beach $ 346,600 12.3% Nutrition Community Coach $ $ 169,400 572,200 6.0% 20.3% GoLine $ 1,342,600 47.7% Total $ 2,815,300 100% 694 14"' Street • Vero 'Beach, FL 32960 • PH: 772.569.0760 • FX: 772.778.7272 • ScniorRcsourceAmciation.org Providing activities, education and services 168 Department Description $ Wages % Case Management $ 140,200 5.2% Adult Day Service Sebastian Adult pay Service Vero Beach $ $ 146,900 346,600 5.4% 12.8% Nutrition $ 169,400 6.2% Community Coach $ 572,200 21.1% GoLine $ 1,342,600 49.4% Total $ 2,717,900 100% Department Description GoLine $ Amount 1,342,600 % 70% Community Coach $ 572,200 30% Total $ 1,914,800 100% Communi Coach Tris 7 2096-2017 % of total Martin County {MCG}_ _ Indian River Count CC _ 10,291 44,901 19% Total --T81% 55,192 100% Department Description Martin Community Coach Indian River Community Coach GoLine Total Service ID % MCC 6% CC 24% GoLine 70% 100% 694 141 Street • Vero Beach, FL 32960 • PH: 772.569.0760 - FX: 772.778.7272 • SeniorilmurccAssociation.org Providing activities, education and serviccs 169 Department Description Meals on Wheels 75.0% Congregate Meals 25.0% Tota 1 100% Department Description Case Management $ Wages 140,200 % 17.5% Adult Day Service Sebastian $ 146,900 18.3% Adult Day Service Vero Beach $ 346,600 43.2% Nutrition $ 169,400 21.1% Total $ 803,100 100% 11 � 1111MIENEM Department Description -- Wages % Development $ 97,400 10.8% Case Management S 140,200 15.6% Adult Day Service Sebastian $ 146,900 16.3% Adult Day Service Vero Beach $ 346,600 38.5% Nutrition Total �^ $ $ 169,400 900,500 18.8% 100% 694 1411 Street • Fero Ekach, FL 32960 • PH: 772569.0760 • FX: 772.778.7272 • SeniorRcsourecAssocialion.org Providing sedvitics, education and serviccs 170 Cost Allocation Plan Certification This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief that: (1) the information contained in the Plan was prepared in accordance with 2 CFR Part 230, (2) the costs have been accorded consistent treatment In accordance with generally accepted accounting principles, (3) an adequate accounting and statistical system exists to support claims that will be made under the Plan, (4) the information provided in support of the Cost Allocation Plan is accurate, and (S) all federally unallowable costs have been excluded from allocations. I declare that the foregoing is true and correct. Date Karen Delgi CEO/President Senior Resource Association Cost Allocation Approval I hereby approve the Cost Allocation Plan for Senior Resource Association described within: Date q1711 -9 694 14°i Street • Vero Beach,, FL 32960 • PH: 772.569.0760 • FX: 772.778.7272 • ScniorResourceAssocia6on.org Providing activities, education and scniccs 171 /1 '00 r01 CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 24, 2018 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Bid 2019006 —Annual Bid for Sulfuric Acid BACKGROUND: The Department of Utility Services requested the solicitation of annual bids to provide as needed delivery of sulfuric acid, which is used to treat water before it is fed into the RO membranes at the County's water treatment plants. The current bid, was awarded to Shrieve Chemical Company on September 13, 2016, with the current term expiring on September 30, 2018. When asked to renew the bid for the final year of the award term, Shrieve indicated they were not able to renew at the current bid price of $0.74, per gallon, due to a significant increase in both product cost and freight. The term of the new annual bid is October 1, 2018, through September 30, 2021, with the option for two additional one-year renewals. BID RESULTS_ Advertising Date: August 22, 2018 Bid Opening Date: September 12, 2018 Demandstar Broadcast to: 122 Subscribers Bid Documents Downloaded by: 10 Vendors Replies: 3 Vendors Bidder's Name Location Per gallon unit price Estimated annual cost for 168,000 gallons Shrieve Chemical Company The Woodlands, TX $1.26 $211,680.00 Sulfuric Acid Trading Company, Inc. Tampa, FL $1.32345 $222,339.60 Univar USA, Inc.* N/A N/A *Univar USA, Inc. submitted a statement of "no bid" without specifying a reason 172 CONSENT ANALYSIS: The low bid represents a 70% increase of $0.52 per gallon. Staff has,reviewed recent bids from other municipalities and has confirmed that prices have been rising. Staff will continue to monitor market pricing during the term of this award and use that information to determine whether renewal or rebid is in the best interest of the County. SOURCE OF FUNDS: Funds for sulfuric acid are budgeted in the chemical account in the operating fund. Operating funds are derived from water and sewer sales. The FY 2018/2019 budget included $134,000 for acid that was based on the expiring bid's pricing of $0.74 per gallon, and therefore a budget amendment is anticipated to be necessary in the future to cover the expected shortfall. Account Number Account Description FY 18/19 Proposed Budget 47121936-035230 Wastewater Treatment — Chemicals $134,000 RECOMMENDATION: Staff recommends the Board award bid 2019006 to Shrieve Chemical Company and authorize the Purchasing Division to issue blanket purchase orders to the recommended bidder. Staff also recommends the Board authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. 173 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney Consent Agenda - B. C.C. 10.2.18 Ofce of INDIAN RIVER COUNTY ►U_I_ U reffiPTEWN 101U 1 TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney r DATE: September 25, 2018 ATTORNEY SUBJECT: Indian River County — Indian River Land Trust Oyster Bar Marsh Trail Easements BACKGROUND. On May 17, 2016,Ken Grudens, Executive Director, Indian River Land Trust, Inc. (the "IRLT"), made a presentation to the Indian River County Board of County Commissioners (the "Board") concerning an unsolicited proposal for a public private partnership for the Oyster Bar Marsh Trail (the "Trail"). The Plan includes construction of a pavilion and boardwalks and a parking area through land owned by Indian River County (the "County") and IRLT. Per section 255.065, Florida Statutes, the County and the IRLT entered into a comprehensive agreement (the "Agreement") consistent with the requirements of section 255.065, Florida Statutes. Per the Agreement, IRLT will contribute a minimum of $100,000.00 for designing, engineering, permitting and constructing of the various Trail facilities. IRLT will also assist the County with applications for grant -funding, promoting the public use of the Trail, and recreational and educational opportunities of the Trail. IRLT will also be dedicating an easement to the County for public access to the Trail facilities. In the Agreement, the County will provide and maintain the Trail facilities set forth in the Plan. The Plan is attached to the Agreement. On March 9, 2017, the IRLT approved the Agreement. The Board approved the Agreement on April 4, 2017. Per the Agreement, IRLT and the County Attorney's Office have prepared the attached easements. As the Trail facilities travel over both IRLT and County properties, County will be providing a similar easement to IRLT. The County Attorney's Office is requesting that the Board approve the easement to IRLT and authorize the Chair to execute any other documents necessary to effectuate the easement. F:IdnorneylLimdaIGEVERALIBCCUgendo Afemwtpys�erBorAfonh T -H Ease—d- 174 Board of County Commissioners September 25, 2018 Page Two FUNDING. The cost to record the easements is $72.40. Funds are budgeted and available in Optional Sales Tax/Parks/Oyster Bar Boardwalk & Parking, Account # 31521072-066390-18009. The County is applying for a FIND Grant to offset the costs of the project. RECOMMENDATION. The County Attorney's Office recommends that the Board vote to approve the easement and authorize the chair to execute any and all documents necessary to effectuate the easements. ATTACHMENTS. Easements FA4ftomeyWndaIGENERALW CC*cmda.V ;osW)star RarMarsfi TOE --do 175 EASEMENT THIS GRANT OF EASEMENT, made and executed this day of October, 2018, by INDIAN. RIVER LAND TRUST, INC., a Florida not for profit corporation, whose mailing address is 80 Royal Palm Pointe, Suite 301, Vero Beach, FL 32960 hereinafter called GRANTOR, to INDIAN RIVER COUNTY, a political subdivision of the State of Florida, having a mailing address of 1801 27"' Street, Vero Beach, Florida 32960, hereinafter called GRANTEE. WITNESSETH: That GRANTOR for and in consideration of the sum of TEN DOLLARS ($10.00) and other valuable consideration, receipt of which is hereby acknowledged by these presents does grant, convey, and confirm unto the GRANTEE, a perpetual easement for access, ingress, egress, use, maintenance and construction of all Oyster Bar Marsh Trail facilities over, across, and beneath the following described land, so the public can access and use such Oyster Bar Marsh Trail facilities, situate in Indian River County, Florida, to -wit: See Exhibit "A" attached hereto. And GRANTOR hereby covenants with said GRANTEE that the GRANTOR is lawfully seized of said servient land in fee simple, and that the GRANTOR has good right and lawful authority to convey the easement established hereby and will defend the same against the lawful claims of all persons whomsoever.. IN WITNESS WHEREOF, the GRANTOR has hereunto set GRANTOR'S hand and seal the day and year first above written. Signed, sealed and delivered in INDIAN RIVER LAND TRUST, INC., a the presence of: Florida not for profit corporation signature:_ printed name: signature:_ printed name: By: Charles W. Cramb, Its Chairman APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY 4��= DYLAN REINGOLD 176 GOWNTY ATTORNEY STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing instrument was acknowledged before me this day of October, 2018, by Charles W. Cramb, the Chairman of Indian River Land Trust, Inc., a Florida not for profit corporation, who executed on behalf of and with the authority of said corporation, and who is personally known to me or has produced (passport or driver's license) as identification. NOTARY PUBLIC printed name: (SEAL): Commission No.: Commission Expiration: 2 177 EXHIBIT "A" A PORTION OF THOSE CERTAIN PARCELS OF LANDS DESCRIBED IN THE CORRECTIVE WARRANTY DEED ACCORDING TO OFFICIAL RECORDS BOOK 1827, PAGE 1396 THROUGH 1400 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, SAID PORTION OF LANDS BEING WITHIN THE EXISTING SALT WATER MARSH AND MOSQUITO IMPOUNDMENT AREA, WEST OF STATE ROAD A -1-A AND IDENTIFIED BY THE INDIAN RIVER COUNTY PROPERTY APPRAISER'S TAX ROLE AS PARCEL IDENTIFICATION NUMBERS 33403400001000000005.1; 33403400001000000007.2 AND 33403400001000000008.2; BEING MORE PARTICULARLY DESCRIBED AS PORTIONS OF LOTS 5, 6, 7, 8 AND THE NORTH 30.20 FEET OF LOT 9 OF KANSAS CITY COLONY SUBDIVISION (AS SHOWN ON THE SKETCH OF SURVEY ATTACHED HERETO AND MADE A PART HEREOF) AS RECORDED IN PLAT BOOK 4, PAGE 23 OF THE PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, SAID LANDS LYING AND BEING IN PART OF GOVERNMENT LOT 2, SECTION 33, TOWNSHIP 33 SOUTH, RANGE 40 EAST AND PART OF GOVERNMENT LOT 2, SECTION 34, TOWNSHIP 33 SOUTH, RANGE 40 EAST, ALL WEST OF THE MEAN HIGH WATER ELEVATION OF THE WEST SHORE OF ROUND ISLAND CREEK AND EAST OF THE MEAN HIGH WATER ELEVATION OF THE EAST SHORE OF THE INDIAN RIVER LAGOON. THE ABOVE DESCRIBED PARCEL OF LAND LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA. CONTAINING 25.8 ACRES MORE OR LESS. TOGETHER WITH: "PARCEL B": A PORTION OF THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE GENERAL WARRANTY DEED ACCORDING TO OFFICIAL RECORDS BOOK 1510, PAGE 863 THROUGH 866 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, SAID PORTION OF LANDS BEING WITHIN THE EXISTING SALT WATER MARSH AND MOSQUITO IMPOUNDMENT AREA, WEST OF STATE ROAD A -1-A, BEING A PORTION OF LANDS IDENTIFIED BY THE INDIAN RIVER COUNTY PROPERTY APPRAISER'S TAX ROLE AS PARCEL IDENTIFICATION NUMBER 33403400001000000009.2; 3 178 BEING MORE PARTICULARLY DESCRIBED AS LOT 9, LESS THE NORTH 30.20 FEET, KANSAS CITY COLONY SUBDIVISION, LYING WEST OF STATE ROAD A -1- A AS RECORDED IN PLAT BOOK 4, PAGE 23, OF THE PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, SAID DESCRIBED LANDS LYING AND BEING IN PART OF GOVERNMENT LOT 2, SECTION 33, TOWNSHIP 33 SOUTH, RANGE 40 EAST AND PART OF GOVERNMENT LOT 2, SECTION 34, TOWNSHIP 33 SOUTH, RANGE 40 EAST, ALL WEST OF THE MEAN HIGH WATER ELEVATION OF THE WEST SHORE OF ROUND ISLAND CREEK AND EAST OF THE MEAN HIGH WATER ELEVATION OF THE EAST SHORE OF THE INDIAN RIVER LAGOON; LESS ALL SOVEREIGN LAND LYING WITHIN THE ABOVE DESCRIBED SAID PORTION OF LOT 9. THE ABOVE DESCRIBED LANDS LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA. CONTAINING 2.21 ACRES MORE OR LESS. 4 179 4� IN EASEMENT THIS GRANT OF EASEMENT, made and executed this day of October, 2018, by INDIAN RIVER COUNTY, a political subdivision of the State of Florida, having a mailing address of 1801 27th Street, Vero Beach, Florida 32960, hereinafter called GRANTOR, to INDIAN RIVER LAND TRUST, INC., a Florida not for profit corporation, whose mailing address is 80 Royal Palm Pointe, Suite 301, Vero Beach, FL 32960, hereinafter called GRANTEE. WITNESSETH: That GRANTOR for and in consideration of the sum of TEN DOLLARS ($10.00) and other valuable consideration, receipt of which is hereby acknowledged by these presents does grant, convey, and confirm unto the GRANTEE, a perpetual easement for access, ingress, egress, use, maintenance and construction of all Oyster Bar Marsh Trail facilities over, across, and beneath the following described land, so the public can access and use such Oyster Bar Marsh Trail facilities, situate in Indian River County, Florida, to -wit: See Exhibit "A" attached hereto. And GRANTOR hereby covenants with said GRANTEE that the GRANTOR is lawfully seized of said servient land in fee simple, and that the GRANTOR has good right and lawful authority to convey the easement established hereby and will defend the same against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the GRANTOR has hereunto set GRANTOR'S hand and seal the day and year first above written. 181 ATTEST: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By: Deputy Clerk Approved: By: Jason E. Brown, County Administrator Approved as to form and legal sufficiency: By: ylan Reingold, County Attorney STATE .OF FLORIDA COUNTY OF INDIAN RIVER INDIAN RIVER COUNTY, FLORIDA By: Peter D. O'Bryan, Chairman Board of County Commissioners BCC approved: The foregoing instrument was acknowledged before me this day of October, 2018, by Peter D. O'Bryan, the Chairman of the Board of County Commissioners of Indian River County, Florida, a political subdivision of the State of Florida, who is personally known to me. NOTARY PUBLIC printed name: (SEAL): Commission No.: Commission Expiration: P" 182 EXHIBIT "A" Portions of KANSAS CITY COLONY SUBDIVISION, Lots 1, 2, 3 and 4, lying West of State Road A -1-A, according to the Plat thereof, recorded in Plat Book 4, Page 23, of the Public Records of St. Lucie County, Florida. Said lands now lying and being in Indian River County_, Florida; less State Road A-1 -A right-of-way. Parcel Identification No.: 33403400001000000001.1 TOGETHER WITH: All of Government Lot 1, Section 33, Township 33 South, Range 4.0 East, and the South 2/3 of part of Government Lot 1, Section 34, Township 33 South, Range 40 East, lying South of the North 986.96 feet of said Government Lot 1, and lying West of State Road A1A, said property being more particularly described as follows: from the Northwest corner of said Government Lot 1, run South along the West line of said Government Lot 1, a distance of 1099.16 feet to the point of beginning: thence continue South along said West line a distance of 224.25 feet to the Southwest corner of said Government Lot 1; thence with an interior angle of 89028'37", run East along the South line of said Government Lot 1 a distance of 1677.21 feet to the West right of way of State Road AIA; thence with an interior angle of 75'20'00", run Northwesterly along the West right of way of State Road AIA a distance of 233.89 feet; thence with an interior angle of 104043'44" run West a distance of 1615.94 feet to the point of beginning on the West line of said Government Lot 1. LESS AND EXCEPT the North 400 feet of the South 624.25 feet of the East 272.25 feet of Government Lot 1, Section 33, Township 33 South, Range 40 East, said land lying and being in Indian River County, Florida. Parcel Identification Nos.: 33403300000001000001.0, 33403300000001000002.0, 33403400000001000005.0, 33403400000001000006.0 TOGETHER WITH: The North 60 feet of Government Lot 2, Section 33, Township 33 South, Range 40 East, and the North 60 feet of Government Lot 2, Section 34, Township 33 South, Range 40 East, lying Westerly of State Road A -1-A. Said lands lying and being in Indian River County, Florida. Parcel Identification No.: 33403300000002000001.0 TOGETHER WITH: That certain Conservation Easement depicted as Tract B, excluding the Tract B buffer, as shown on the Plat of Ocean Oaks West Subdivision, as recorded in Plat Book 18, Page 21, of the Public Records of Indian River County, Florida. Parcel Identification No.:33403400007000000000.3 3 183 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES gsP.Iu Date: September 20, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: Osprey Marsh One -Year Compliance Maintenance Contract with G.K. Environmental, Inc. DESCRIPTIONS AND CONDITIONS: Over the past year, Indian River County Department of Utilities Services (IRCDUS) has been maintaining and operating the Osprey Marsh Algal Turf Scrubber (OMATS) Facility. Part of the maintenance of the OMATS is the control of exotics and scrub jay friendly landscaping. G.K. Environmental, Inc. (GKE) provided this maintenance service in the 2016/2017 and 2017/2018 fiscal years. ANALYSIS: GKE provided this service in the past with a work order agreement under the Continuing Services Contract Agreement for Environmental and Biological Support Services. The subject agreement for professional environmental services includes onsite exotic control, trimming and maintenance of buffer trees and shrubs per U.S. Fish and Wildlife Service (FWS) guidelines, and the application of polyacrylamide to prevent erosion. The proposal has been provided in accordance with the Continuing Services Contract Agreement for Environmental and Biological Support Services with G.K. Environmental, Inc., dated October 10, 2017. The scope is more specifically described in the attached compliance proposal. The total negotiated cost for the services, which are outlined and separated into three (3) tasks in the proposal, is a lump sum amount of $18,425.00. FUNDING: Funding for the maintenance at the OMATS is available in the Other Professional Services account within the Utilities Operating Fund. Operating funds are derived from water and sewer sales. Description Account Number Amount Other Contractual Services 47128236-033190 $18,425.00 RECOMMENDATION: Staff recommends approval of Work Order No. 1 authorizing the mentioned professional services for a lump sum amount of $18,425.00 to G.K. Environmental, Inc. ATTACH M E NT(s): 1. Work Order No.1 for G.K. Environmental, Inc. (3 Pages) 184 C:\Users\legistar\AppData\Local\Temp\BCLTechnologies\easyPDF 8\@BCL@D40DFD6D\@BCL@D40DFD6D.docx WORK ORDER NUMBER 02 Osprey Marsh One -Year Compliance Maintenance This Work Order Number 01 is entered into as of this 2nd day of October, 2018, pursuant to that certain Continuing Contract Agreement for Environmental and Biological Support Services, dated October 10th, 2017, (referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and G.K. Environmental, Inc, ("Consultant"). The COUNTY has selected the Consultant to perform the Environmental and Biological Support Services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The Environmental and Biological Support Services will be performed by the Consultant for a lump sum fee of $18,425.00. The Consultant will perform the Environmental and Biological.Support Services within the timeframe more particularly set forth in Exhibit A, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: G.K. Env By: Title: By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY BCC Approved Date: , Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 185 EXHIBIT A GKE Osprey Marsh Maintenance / Compliance Proposal (12 months / October 2018 — September 2019) December 10, 2014 Revised December 23, 2014 Revised April 18, 2015 _... Revised September 30, 2015 Revised November 7, 2015 Revised October 13, 2016 } Revised October 6, 2017 Revised September 13, 2018 TASK I: Twelve (12) Month (Oct. 2018 — Sept. 2019) Onsite Exotic Control (following 3►d year of work start up) Beginning on the date of final acceptance of all landscaping by the OWNER (September 2015), all existing and future exotic plants will be destroyed on the project site for a period of four (4) years. As a minimum, exotic elimination will be performed monthly. All exotics will be killed at the site using methods approved by both the OWNER and St. Johns River Water Management District (SJRWMD) (i.e. hand remove or lightly spray with SJRWMD approved herbicides) and the project site (planted area) will be kept (80%) free of exotics. Special care will be taken not to disturb birds, nests and other wildlife. $1,300.00 per month x 12 months = $15,600.00 rf_F&31A Trim and Maintain Buffer Trees & Shrubs at 8 ft. per USFWS Approval / Conditions (4 ears 186 Annual trimming of planted oaks and wax myrtles in all surrounding planted buffer areas to 8 ft., per USFWS requirements. All trimming will be collected and taken to the County Landfill for disposal as needed. $2,150 per annual event (No trimming has been required to date.) TASK III: Annual Application of Polyacrylamide to Prevent Erosion of Sloped Areas Beginning on the date of final acceptance of all landscaping by the OWNER (Oct. 2015), Polyacrylamide will be applied to sloped ground surfaces and other areas susceptible to erosion, in a manner recommended by the supplier, to minimize the potential of erosion of the ground surface resulting from heavy rainfall, on an "as needed" basis, not to exceed one treatment / 9 months. The Polyacrylamide used shall be the anionic type and the particular type shall be matched to the site soil by the supplier. Polyacrylamide application shall be applied periodically as determined necessary by the OWNER and GKE. $675.00 per application as needed. (2014 cost of Polyacrylamide per bag is $350, based on current price. It's anticipated that each application will require 1 bag.) Method and Amount of Compensation G.K. Environmental, Inc. proposes to provide the outlined Scope of Services based on the following fees: Task I. Onsite Exotic Control $ 15,600.00 Task 11. Trim & Maintain Buffer Trees & Shrubs $ 2,150.00 Task C. Application of Polyacrylamide $ 675.00 TOTAL FOR THE 10 -ACRE SITE: Twelve (12) Months (Oct. 2018 -Sept. 2019) = $18,425.00 for Maintenance and Permit Compliance 187 INDIAN RIVER COUNTY, FLORIDA TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: Monique Filipiak, Land Acquisition Specialist SUBJECT: Eight Month Renewal of Lease for North County Offices DATE: September 25, 2018 DESCRIPTION AND CONDITIONS On July 7, 1992 the Board of County Commissioners executed a lease agreementwith FNB Properties, Inc. for 2,875 square feet of office space at 11602 and 11604 US1 (Sebastian Square) in Sebastian. FNB Properties is now known as Greene Investment Partnership, Ltd. The office space comprises the North County Offices of the Property Appraiser, Clerk of the Court, Utilities Department and Veterans Services. This will be the 9th renewal of the original lease. The Landlord has offered to renew the lease for eight months under the terms of the original agreement. The eight month term will be effective October 1, 2018 - May 31, 2019. The County purchased Sebastian Corners Retail Center on September 5, 2017, and is moving forward with renovations. Staff anticipates the renovations will be complete in the next eight months, and the North County offices will able to relocate prior to May 31, 2019. Term of Lease Monthly Rent Total Rent 10/1/18 to 5/31/19t— $3,893.23 $31,145.84 FUNDING Funding is budgeted and available in Account No. 00122019-034420, General Fund/Facilities Mgmt. /Rent -Bldgs. RECOMMENDATION Staff recommends the Board approve the lease renewal rate as proposed for the North County Offices and authorize the Chairman to execute the Lease Renewal Agreement. ATTACHMENTS Renewal of Lease Agreement APPROVED AGENDA ITEM FOR: October 2, 2018 10 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@F40C5ASD\@BCL@F40C5A5D.doc RENEWAL OF LEASE AGREEMENT Landlord and Tenant do hereby agree to renew the Lease Agreement dated July 7; 1992, referenced to Section 2.2 [Store Address: 11602 & 11604). The term of the Lease renewal is for (8) months with minimum annual rent as follows: Monthly Rent Total Rent October 1, 2018 thru May 31, 2019 $3,893.23 $31,145.84 If the property taxes or insurance for the premises have any increases during the term of this lease, a prorate share of the additional expense shall be paid by Tenant to Landlord as additional rent upon written demand by Landlord. Commencement of October 1, 2018 under the same entire agreement and provisions binding in the Lease agreement date July 7, 1992. IN WITNESS WHEREOF, Landlord and Tenant have executed this renewal agreement to Lease effective the Commencement Date of October 1, 2018. Witpess:� Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By, Deputy Clerk Landlord: Greene Investment partnership, LTD By: Greene Management Inc. i Gary reene, Presiders Tenant: Indian River County I Approve4 as to Form and Leg Sufficiency 94 - (�": William K. DeBraal Deputy County Attorney Peter D. O'Bryan, Chairman Approved by BCC F:Tublic WorkslLuahne M1Facilities ManagementlGreene Investment Partnership fka FNB Properties -North County LeasestNorth County Offices Lease Renewal 07.20.17 mlLdoc 189 8.7. CONSENT AGENDA INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: September 26, 2018 SUBJECT: Request for Ratification Florida Department of Law Enforcement FY17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program FROM: Kristin Daniels Acting Manager, Management & Budget DESCRIPTIONS AND CONDITIONS On July 23, 2018 Peter O'Bryan, Chairman of the Board of County Commissioners executed the FDLE Certificate of Participation on behalf of the Board. RECOMMENDATION Staff recommends that the Board of County Commissioners ratify the Chairman's action in executing the Certificate of Participation. 190 CERTIFICATE OF PARTICIPATION Edward Byrne Memorial Justice Assistance Grant (JAG) Program . Ms. Petrina T. Herring Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Ms. Herring: This letter provides notification that the . od j an Abe County Board of Commissioners Accepts Declines to serve as the coordinating unit of government for the Florida Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant (JAG) Countywide Program. I understand, for the purposes of the JAG Countywide Program, the county can only request and approve applications for eligible subrecipients. In order to meet eligibility requirements, the county, and each organization or agency identified through the 51% planning process (as provided by Florida Administrative Code, Chapter 11 D-9.002), must be able to document compliance with the following requirements prior to receiving a subaward: • 2 C.F.R. Part 25—Universal Identifier and System forAward Management (SAM) Requirements • 8 U.S.0 §1373—Communication Between Governments and the Immigration and Naturalization Service • 28 C.F.R. Part 42—Nondiscrimination; Equal Employment Opportunity; Policies and Procedures • 2 C.F.R. §200.318-326—Federal Procurement Standards • 2 C.F.R Part 200.300-309—Standards for Financial anO Program Management For purposes of coordinating the preparation of application(s) for grant funds with the Office of Criminal Justice Grants, the following individual is designated as County Coordinator for the county's FY17 JAG Countywidesub�aw�ar�ds: Name: m l cjK.7�YJt RsN)Qk&VSk Agency: T_hrl l u1 g1 (i2% 1:00 1/ _ ■ 1. l i . ' I i _tf. Ii l ' s� fflu n-_ Phone: �--n a-� �.�- j I Zip: 0 P-11 acknowledge and understand the responsibility placed upon the county to ensure grant funds are used for improving criminal justice and subawards, as identified through the 51% process, are only approved to eligible subrecipients. Sincerely, - I pvk_,_�6V�IIIJ4_. Chair Znehc n I ' Ue%County Board of Commissioners Rule Reference 11D-9.006 OCJG-024 (Rev. Aug 2017) 191 Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of County Commissioners From: Acting Budget Manager Date: September 26, 2018 Subject: Miscellaneous Budget Amendment 016 Description and Conditions 1. On September 11, 2018 the Board of County Commissioners approved the Sheriff's request for $15,000 from the Criminal and Sex Offender Registrant Fee account for purchase of software and office supplies. Exhibit "A" appropriates these revenues. 2. Improvements to the Fairground's parking lot have become necessary. Exhibit "A" appropriates fairground revenues received to fund $24,000 in stabilized material and $6,000 for testing. 3. Due to numerous large claims, the Employee Health Insurance Fund is exceeding its originally budgeted expenses. Reimbursement revenues from Stop -Loss Insurance and Pharmacy Rebates cover the increased expenses. Exhibit "A" appropriates these revenues totaling $1,775,000. 4. An increase in telephone lines and long distance calls has caused the Mailroom's telephone expenses to rise. Exhibit "A" appropriates $15,000 from General Fund/Reserve for Contingency. Staff Recommendation Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2017-2018 budget. 192 RESOLUTION NO. 2018- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2017-2018 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2017-2018 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2017-2018 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2017-2018 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2018. Attest: Jeffrey R. Smith Clerk of Court and Comptroller In Deputy Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners go Peter D. O'Bryan, Chairman APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY COUNTY ATiWNEY Resolution No. 2018 - Budget Office Approval: Exhibit "A" Kristin Daniels, Acting Budget Manager Budget Amendment: 016 Entry Number Fund/ Department/Account Name Account Number Increase Decrease 1. Revenue General Fund/Service Charges/Sheriff-Sex Offender Registration Fees 001034-341521 $15,000 $0 Expense General Fund/Sheriff/Law Enforcement 00160086-099040 $15,000 $0 2. Revenue General Fund/Service Charges/Fairground Fees 001034-347287 $30,000 $0 Expense General Fund/Parks/Fairground Expenditures 00121072-036750 $30,000 $0 3. Revenue Employee Health Insurance Fund/Miscellaneous/Reimbursements 504038-369940 $1,400,000 $0 Employee Health Insurance Fund/Miscellaneous/Pharmacy Rebates 504038-369954 $375,000 $0 Expense Employee Health Insurance Fund/Health Insurance/Pharmacy Claims 50412719-034586 $1,775,000 $0 4. Expense General Fund/Mailroom/Telephone 00125119-034110 $14,000 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $14,000 194 10-A. L MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: James D. Gray, Jr., Natural Resources Manager DATE: September 24, 2018 SUBJECT: Notice of Intent to Affirm the Existence of a Recreational Customary Use on Private Property BACKGROUND The common law public trust doctrine is embodied in Art. 10, s. 11 of the state's Constitution. Under that provision, title to the portion of lands beneath navigable waters up to the mean high water line is owned by the state and held in trust for the people. The doctrine applies to all navigable waters, both freshwater and salt water. While areas above the mean high water line are generally subject to private ownership, Florida courts have recognized the public may acquire rights to the dry sand areas of privately owned portions of a beach through common law prescription, dedication, and custom. This is commonly referred to as the customary use doctrine. The customary use doctrine is a broad principle of property law which generally provides that, if an activity has continued for a long time without interruption, the law will eventually recognize that activity and provide a legal right for it to continue. Florida courts have recognized the customary use doctrine. In the case of City of Daytona Beach v. Tona- Rama, the Florida Supreme Court stated that "the general public may continue to use the dry sand area for their usual recreational activities, not because the public has any interest in the land itself, but because of a right gained through custom to use this particular area of the beach as they have without dispute and without interruption for many years."' The Fifth District Court of Appeal later clarified this recognition further, requires "courts to ascertain in each case the degree of customary and ancient use the beach has been subjected to and, in addition, to balance whether the proposed use of the land by the fee owners will interfere with such use enjoyed by the public in the past. ,2 It is important to note the courts have determined that when showing customary use, the historic use does not need to be specific to the parcel at issue; rather, the use must be within the "general area" of the beach where the parcel is located.' Early this year, the Florida Legislature created section 163.035, Florida Statutes, concerning the establishment of recreational customary use. Section 163.035, Florida Statutes, sets forth a new statutory framework for a governmental entity that seeks to affirm the existence of a recreational customary use on private property. Pursuant to the statute, the governmental entity must, at a public hearing, adopt a formal notice of intent to affirm the existence of a recreational customary use on private property. The notice of intent must specifically identify the following: 1 City of Daytona Beach v. Tona-Rama, 294 So.2d 73, 78 (Fla. 1974). 2 Reynolds v. County of Volusia, 659 S0. 2d 1186, 1190 (Fla. 5th DCA 1995). 3 Trepanier v. County of Volusia, 965 So. 2d 276, 290 (Fla. 5th DCA 2007). Cr Users VegistarWppDatakLocaffemp OCL Technologies leasyPDF81@BCL@ECOC7E9DI@BCL@ECOC7E9D.doe 195 Page 2 BCC Public Hearing October 2, 2018 1. The specific parcels of property, or the specific portions thereof, upon which a customary use affirmation is sought; 2. The detailed, specific, and individual use or uses of the parcels of property to which a customary use affirmation is sought; and 3. Each source of evidence that the governmental entity would rely upon to prove a recreational customary use has been ancient, reasonable, without interruption, and free from dispute. The governmental entity is required to provide notice of the public hearing no later than 30 days before the public meeting through certified mail, publication in a newspaper of general circulation in the area where the parcels of property are located, and posting on the governmental entity's website. In addition to conducting the public hearing, the statute also requires that the governmental entity file a Complaint for Declaration of Recreational Customary Use in circuit court in the county in which the properties subject to the notice of intent are located. The governmental entity must file the complaint within 60 days. The governmental entity is required to provide notice of the filing of the complaint in the same manner as was required for the public hearing. Under the statute, the court proceeding is de novo. The court will determine whether the evidence presented demonstrates that the recreational customary use for the use or uses identified in the notice of intent have been ancient, reasonable, without interruption, and free from dispute. There is no presumption in favor of the governmental entity. Since the creation of section 163.035, Florida Statutes, the County has received a complaint from various citizens that an individual who owns a parcel of real property in the Summerplace development has erected a barrier on the beach to prevent public access. In an effort to affirm the existence of a recreational customary use in the area in and around the barrier, Indian River County is holding this public hearing. This public hearing was properly noticed to the public and all interested parties. The following evidence supports Indian River County's position that the area in question should be open and unrestricted to the general public for usual recreational activities: various pictures of from citizens of Indian River County of individuals on the beach in the area at issue; • an advertisement for Summerplace Homes from the 1960's that clearly states all property owners have equal access to the beach in front of Summerplace and the beach is owned by members of Summerplace Improvement Association; • testimony of James Gray, former Coastal Engineer and current Natural Resources Manager for Indian River County, who visits the area at issue once a month and regularly observes people on the beach collecting shells, sunbathing, surfing, exercising, etc.; • testimony from Kendra Cope, Coastal Environmental Specialist for Indian River County, who visits the area at issue approximately six times a year and observes people collecting shells, sunbathing, exercising, cleaning the beach, surfing/skim boarding, etc.; and • email correspondence received from the public about their personal recreational use and enjoyment in the area at issue. C: I Users VegistarUppDota1ocaATemp1BCL Technologies leasyPDF81@BCL@ECOC7E9DI@BCL@ECOC7E9D.doc 196 Page 3 BCC Public Hearing October 2, 2018 FINDING! If the Board moves forward with the process of affirming the existence of a recreational customary use on private property under section 163.035, Florida Statutes, in order to reduce costs, the County Attorney's Office will handle the required litigation in-house. Funding is budgeted and available to cover expenses such as recording fees in the General Fund/County Attorney/Recording Fees account. However, it may be necessary for the County Attorney's Office to hire experts for such litigation. The County Attorney's Office may need up to $30,000 for such experts. The funding for the litigation would come from General Fund Reserves. RECOMMENDATION: Staff recommends that the Indian River County Board of County Commissioners open the public hearing, take evidence as to the customary use of the beach, close the public hearing and adopt a formal notice of intent to affirm the existence of a recreational customary use in the area at issue. Staff also recommends that the Indian River County Board of County Commissioners direct the County Attorney's Office to file a Complaint for Declaration of Recreational Customary Use in circuit court, and direct the County Attorney's Office to notify all interested parties of the Complaint for Declaration of Recreational Customary Use. ATTACHMENT Draft Formal Notice of Intent APPROVED AGENDA ITEM FOR: OCTOBER 2.2018 C: I Users VegistarWppDatalLocah Temp IBCL TechnologiesleasyPDF 81@BCL@ECOC7E9DI@BCL@ECOC7E9D.doc 197 NOTICE OF INTENT TO AFFIRM THE EXISTENCE OF RECREATIONAL CUSTOMARY USE NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Indian River County, Florida ("County"), has conducted a Public Hearing and adopted this Notice of Intent to Affirin the Existence of a Recreational Customary Use of the beach on private property between Wabasso Beach Park, located at the intersection of County Road 510 and AIA, and 9586 Doubloon Drive, Vero Beach, Florida 3296' ) C'Beach Area at. Issue"), in accordance with section .163.035(3). Florida Statutes. The Beach Area at Issue is depicted in "Attachment A" and includes the beach located adjacent to the following parcels of real property: SITE—ADDR AD—CITY AD—ZIP 1811 E PEBBLE PATH VERO BEACH 32963 1811 E BAREFOOT PL VERO BEACH 32963 WABASSO BEACH RD VERO BEACH 32.963 1802 EBAREFOOT PL VERO BEACH 32963 1801 E SHELL LN VERO BEACH 32963 1801 E BAREFOOT PL VERO BEACH 32963 9470 DOUBLOON DR VERO BEACH 32963 9586 DOUBLOON DR VERO BEACH 32963 1800 E SHELL LN VERO BEACH 32963 1800 E PFL13BLE PATH VERO BEACH 32963 9536 DOUBLOON DR VERO BEACH 32963 9450 DOUBLOON DR VERO BEACH 32963 9460 DOUBLOON' DR VERO BEACH 32963 9566 DOUBLOON DR VERO BEACH 32963 1801 E PEBBLE PATH VERO BEACH 32963 9546 DOUBLOON DR VERO BEACH 321963 9576 -DOUBLOON DR VERO BEACH 32963 9500 DOUBLOON DR VERO BEACH 32963 9490 DOUBLOON DR VERO BEACH 32963 9440 DOUBLOON DR VERO BEACH 32963 9480 DOUBLOON DR VERO BEACH 32963 9556 DOUBLOON DR VERO BEACH 3296' ) In the past, the Beach Area at Issue was traversed by many people including, but not limited to, the Ais Indians, However, the recreational customary use of the Beach Area at Issue has been ancient, reasonable. without interruption (unless for national security purposes)'. and free from dispute since the 1920s when the Wabasso Bridge was built and allowed for the residential and commercial development of the barrier I In 1942, the U.S. Navy established a Naval Air Station (NAS) at the Vero Beach municipal airport. At its peak-- the NAS held 1,400 servicemen and 250 planes. Beaches were regularly patrolled by service men on horses to watch for German U -Boats. As a matter of national security, the public was denied access attimes. 198 island. The recreational use of the Beach Area at Issue includes, but is not limited to. sun-bathing, shell hunting, picnicking, and swimming. "Attachment B" The County relies upon the following sources of evidence to support this assertion: (1) Article about Wabasso Bridge being built in 1927 to connect the mainland to the barrier island of Orchid Island (the island where the Beach Area at Issue is located); (2) Photo titled "Picnic at the Beach- Wabasso, Florida'' and dated 1931; (3) Aerial map that shows the Wabasso Bridge and the Beach Area at Issue taken by the Navy in 19433; (4) Photo titled "Sea Mist Apartments- Wabasso Beach, Florida" that depicts people on the beach at the Beach Area at Issue in the 1940s. (5) An advertisement for Suinmerplace :Names from the 1960s that clearly states all property owners have equal access to the beach i.n front of Sumnierplace and the beach is owned by members of Suntmerplace 'lmprovement Association: (6) Photo is Wabasso Beach between 1968 and 1973 that shows people on the beach at the Beach Area at issue. This lAoto is Courtesy oflndian River County flisiorical.Society-Collection, Archive Center, Indum River County Main Library; (7) Photo of people walking on the beach just north of E. Pebble. which is located within the Beach Area at Issue, on November 25, 1984-- (8) 984;(8) Photos of people picnicking in front of 1800 E. Shell Lane; which is located within the Beach Area at Issue, in 1985; (9) Photos provided by Marjorie Rickard depicting the Beach Area at Issue, dated between 1992 to present; (10) Photo of people walking along the Beach Area at Issue on November 7, 2011; (11) Testimony of James Gray, former Coastal Engineer and current Natural Resources Manager for Indian River County for the last lb years, who visits the Beach Area at Issue once a month and regularly observes people on the beach collecting shells, sunbathing, surfing, exercising, etc.; (12) Testimony from Kendra Cope, Coastal Environmental Specialist for Indian River County for the last 3 and a half years, who visits the area at issue approximately six times a year and observes people collecting shells, sunbathing., exercising,, cleaning the beach, surfing/skim boardin_, etc.: (13) Email testimony from Rachel Smith. Conservation .Programs Manager for Disney Resort in Vero, which includes a picture detailing the route for the turtle night walks that have taken place since approximately 2009: (14) Email testimony from :Renee Hall, dated September 16,2018; (15) Email testimony from Gary Fox,.dated September 17,2018: (16) .Email testimony from Patty and Walter Garrard, dated August 31, 2018; and (17) Email testimony .from Crary Lauer, dated September 18, 1-01.8. The Beach Area at Issue has also benefited from past beach renourishment projects that used state and local funds. Specifically, the Beach Area at Issue was renourished between 2010-20.12 and repaired after a natural storm event in 2015. 199 Attachment A Beach Area at Issue — Map of Proposed Recreational Customary Use of Beach on Private Property 200 4 =W,BARE y _C Use Proposed Regreational Gustorna , t_ (WOLFRAM, e ti {9586 • IDADC�/-;>, of Beach on Priva#e Property " HAND 6 LER( ,. r' 76 0 LM N & MELISSA R, 1 . r • .a r — %ADAMS, ♦ `+^ 9566♦ ,JOHN 1 �r ABARBANELL, r 9556* 11I NEALROBERT- BARNET,, �•1 95461 1, STEPHEN and HELEN N SMRH r " '-, SCHMIDT,* <095`t360 wSUZANNECLAUGHTON, LAWRENCE, -4, e JANET • ,�" `C; g�p0• ,t.� .,;, =�Q GONZA?� t, r- .t v 9490 • JOSE ANDREW+ rt KATZ, % ~i `9480 • G M k l /ANDREW D S DEBORAH _ BILL, i_ SUMMERPLACE '94770!b JOHN N and JANETMARIE S�1\ '•TRIMARCHE, 94500 PETER J s 1E SAND DOLLAR LNC Address Unit Number Summerplace Seawall Proposed Public Use >s'j Oceanfront Parcels �J Adjacent to Proposed Area Non -adjacent Parcels INFORMATIONAL MAP The Parcel boundaries are for visualization purposes and are not a survey. Source of owner names: 2017 IRCPA taxroll data. Source of Parcel data: Indian River County Property Appraiser (www.ircpa.org). Other data: IRC GIS, 2018. Date of Aerial Imagery: January 2018. �SEGAL,k.w ,fry tia 1�g450• MOLLYK D y� D 100 200 300 400 SFULLER% Feet.- ' . , 400 ` i'MARGARET MILLIE ILAUER,%% 118 • n iCRARY R t N L��•j •�� \ MICALLIEF, VO E 1 V E PEBBLE PATH - tsot • JOHN JR and SARAH M ZAFFUTO, Y ' AIA r SUMMERP��%`' loll • , TANGELO sLLA dCARME, UNIT 2 G•,,,,^_� � t . t�E82., � ;ROBERT M' E RA FOO P— Lam+ �.r tao1. OSHIN% FOO •�� ..! . ,i" ! ,LLC tett HAUGHEY, . SUMMERPL4CEr�. BRUCE NARWOOD 3 HELEN ELISABETH �7 L _ UNIT 1 ••+ 9�4 1800. ACEVEDO, 7 On'- LF S THERESA M a� i W.SHELL LN _ E�SHELL L—' LN " 1801 • FLAX, ♦ l�t- /SII MICHAEL DAVID 16 } , TIRF'STATE SUMMERPCACE _ i2 ` '� �•"OFFLORIDA •'10 REPLAY —t �i- �!y ,r _•�� ti 510 9S D f■. WAB_ASSO BEACHRD .h�Balch Park- 4x 'w s yl f r DISNEY V j ,. � ` 201 t• t t\ AC.CLUBAT " }' � VS CONDO 1 1 N Attadhril'efit B Beach Area at. lzue —,Sup-portive Evidence 202 The Wabasso Bridge To Disney By. Rath Slanbridge, Countyllistorian Snice Disney's Vero Beach Resort opened in 1.995 it has brought guests from around the world who cross over the Wabasso bridge for their first glimpse at the ocean. 'Few know the historical link that Disney has to Wa- basso that dates back to the years just. before DisneyWorld was completed. The connection goes all .the way back to the 1880's. In those days a boating trip down the Iridian River Lagoon was a dangerous and challeng- ing adventure. Townis and people were few and far between. One of the landmarks along the Indian River seen on the 1887 Coastal map was an Ais Indian t» idden call Two Dollar Bluff. The Bluff stood tall along the western shoreline and remnants still exist at the approach to the Wabasso Bridge. The bridge really began as a dock built to provide the families of Cap- tain Prank Forster and Stephen Michael a place to tie up the boats when they crossed the Indian River Narrows to the mainland. in the late 1880's, very few people lived in the area of Orchid or along the Orchid -Narrow Road (now the south end of jungle nail). When the Florida lust Coast Railway carne in the -early 1890s the Wa- basso Dock became the only means for delivery of citrus, pineapples, and winter vegetables from Orchid Island, to the railroad and to market. land sales on Orchid Island were not only promoted by Captain Forster from his 'homestead at Orchid, but lie had an agreement with Henry Hagler to furnish citrus and other fresh vegetables to the Plaglerhotels by way of this "new" rail line. By 1925 and through the "roaring 20's" the development on Orchid Is- land across from 1Nabasso grew until it was obvious a bridge was needed. In 1928, a narrow wooden bridge was in place. The river channel located on die Orchid side of the River needed a "swing" bridge and a bridgetender. This "swing" opened for the boats plying the .Intracoastal Waterway. The 24 Aiv%v.insidcnackA tiiwiic,cotu hridgetender's house sat in the middle of the River on the north side of this very narrow t- wo-lane bridge. A tur.nwheel was used to open the met- al swung bridge and was located on the span between the .liouse and the shoreline of Orchid Island. 1n the late 1960's, as plans were being made to build a "modern" cause- way and a new high-rise "arch" bridge over the river channel, a fire broke out and destroyed a large section of the old Wabasso bridge. For several months the only way to cross the river was via a "pontoon" bridge from the World War 11 era as the transportation corridor. The floating bridge was utilized the new'Wabasso Bridge (CR 510) was completed. It was about that time that Florida's Magic Kingdom was constructing a small railroad to encircle the thence park. They needed a drawbridge over a canal from the lagoon to the boatyard where the ferries were serviced. They heard about the Florida Department of Transportation replacing an old swing bridge in Wabasso and decided to check: it out. After careful in- spection, the Disney engineers decided they could salvage it. 11heybought it from the DOT and cut it up into smaller sections. The old bridge parts were then loaded on barges and towed to shipyard in Tampa. It was then painstakingly build to Disney's highstandards and put into use. Today mil- lions of passengers from around the world ride the Main Street .Railroad daily without a thought about the history that links Wabasso to Disney. Now as you cross over the high "a rch" of the Wabasso Bridge that spans the Intracoastal Waterway, yourvista includes Orchid Island, the shoreline of the Atlantic Ocean and the Disney Vero Beach Resort. And as you take the railroad around the Magic Kingdom theme park you cross over the old Wabasso swing bridge. It seems that fate has forever connected the tNabas- so Bridge to Disney in the beautiful circle of life. 203 Volu ie 21 • Issuc 3 25 i Indian River County Exhibit # 41 j* tt f a Picnic at the Beach - Wabasso, Florida. 1931, Black & white photone ative, 4 x 5 in. Mate Archives of Florida, Florida Memory, F4II1 Indian River County Exhibit # Sea Mist Apartments - Wabasso Beach, Florida Sen Mist Apartments - Wabasso Beach, Florida. 194-. Black & white photonegative, 4 x 5 in. State Archives of Florida, Florida Memory 206 y 5},}.i � �• .-oj ';,, ,y'�: •• :f rte.. �,4J7�\, �`3y�, .`'• o-��,;,`rid�. 4•' �•�, r1 ,'Lh \ ... .a`,�'`. .ter`-• x, �f:'. :'.:A;" x� y ••t .. 'rf�*:,rti :'�. '•`r .p� _ 'r. .-.;+i bti •rti• F'.q�'_•s; ;r': �'�•• ;,�,rr. .S« •�,};..��i'' . � � ',+t'r' isF • •'Y .s: '1' r.`aY-•x i,". `tf. 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Summerplao-e Hordes, Inc., will build for you, or you may choose your own contractor. 6n, this half mile of artspoiled seafront� Su=mexplace provides for the first time the peerless experience of an Your beach ai"d boott basin oak -shaded hideaway house on a tropical shore. HeWs The entire 2,800 feet of beach.** yours to enjoy at all Is an incomparable vacation and weekend way of life—' times; all property owners have equal rights of aocw& your own Florida beach cottage.. :timple, inexpensive, A nawrina will be built on the Indian River and deeded available on long-term, financing, yet distinctive in style to the Summerplace property owners through their and,more satisfying for your holidays than the plush- Improvement Association. Roadb have been deliber. est resort hotel. ately left narrow and shell -surfaced; traffic will not be Buy your cottage now and enjoy it soon, or take a a problem,here. Neiriy all the trees will beleft 2Qand; there will be a minimum amount of clearing. A short distance down there's fine well water. Congenial neigh- bors- vAll be assuz-ed for you through the selective pro- cedures of the Improvement Association. There's much to 42o Summerplace is sequestered but not isolated. Around the. chiiiaxitg city of Vero Beach are golf courses, excel- lent restaurants, smart sbops, deep-sea fishing boats. Vero 'itself is lovely and Wendly, has several fine motels and apartments, good medical facilities, a small airport, and a flourishing business center. ; The ocean bathing here is saperb; the bdttom slope§ gently for a long way out. Nater skiing and boating on .Fiat Stiles Information: > the Indian Raver can fill your sunsplashed days... or?• picnic%ng•on the beach or the river islands. There's surf, 8218 S. Ocean Dative •Veto Beach, Florida t bridge'and skifffishing-enough h for•the most avid angler. Phone: JQrdan 2-6505 -06 209 i 0 VER® BEACH CC�.OD. t t Please note: Prices shown on this plat apply only to Model #1 in Unit #2. Sale prices include cottage, lot, and all closing costs. Terms are given on separate page, F6u7'U19?E DEVELOPMENT 7_Ilhjtift/;t .�6?i�t! SOLD as r e x 42 f3 h 14c 1 J(6 J? Jg o $15,590 $13.590 ° $13,590 $13,590 $13;590 ° $14,490 9 96" :s6ros't roo' (b0' pRlV1�T£ ROAD} Place .2 �0 SlJN1MER'GLACE' UtujV<- 1 I 211 .T,place F L O R I D A 1y- ° ;33,240 immeR 5,00-5 OP v-=,SeraroOnr w 6 K I,soo 3 6-.g Tr lea` 4 £ C3 o Di ?-' i4 J�Fu?"p O $28"500 n R. D. CARM ENGNMING MK MC. ING11 URS a SURWYORS vsm s ACK nOZOA Mau '1911 212 James Gray From: wgarrard2@aol.com Sent: Tuesday,August 14,•201$ J:2-:10 PM To: James Gray Cc: mhynes44@yaho.o.com Subject: Summerplace Beach Attachments: Summerplace History Does.pof Good Afternoon James, I have attached Summerplce Homes Brochures, Sales Information and pictures from my family archives. The Summerplace Beach was established as a community beach for the entire Summerplace Development. The beach was not to be owned by individual private persons. The Summerplace Improvement Association, Inc. beach (Summerplace Units 1 and 2) is owned and/or controlled by the Association. The beach has been open to use by all persons since 1960 or before due to the public access .at Wabasso Beach. I have spread:the word to the other communities involved. Please keep me informed' and let me know if I can be of further assistance. Regards, Walter Patty&Walter -Garrard h g rard2 r(t_,,aal. com 213 Indian River County Exhibit # '_ __ .. L. Yi+.1 rr .Mk"MY. '�+�lL.i++iiMlrw t •�w' ': L " _ i - / 214 f Indian River County Exhibit # wr 4,04.*,017 Amb. Indian River Count-, Exhibit # w 0 JIV Indian River County Exhibit # Photos.Provided.by Marjorie Rickard depicting the Beach Area at Issue, dated betWeert 1992 to present. sTj 46 218 Photos Provided bvMarjorie RickanjdepicUngtheBeachAreaatbsue dated between i9q2topresenL - 219 Indian River County Exhibit # I.— Photo Photo of people walking along the Beach Area at Issue on November 7, 2011 220 Indian River County Exhibit # Customary Use Nearing — October 2, 2018 James Gray Testimony 1 have been employed by the County for over 16 years. During this time I have held the positions of Coastal Engineer and currently Natural Resources Manager, Although I manage several coastal programs for the County, I am mainly responsible for implementing the County's Beach Preservation Plan which divides the County's 22.4 miles of shoreline into 8 separate sectors and provides a restoration strategy for each sector designated by the Florida Department of Environmental Protection as critically eroded. Of the 22.4 miles of shoreline 15.7 miles are designated critically eroded and includes, Sectors 1, 2, 3, 5, and 7. For the purpose of this hearing, the subject properties are located within the Sector 3 project area and extends approximately 2,000 feet north of the County's Wabasso Beach Park. As part of my beach management responsibilities, frequent visits to the beach are required to; assess the current beach condition, assess pre and post storm beach conditions, observe beach restoration projects, conduct pre and post construction monitoring, and respond to questions and concerns raised by the public. Under a normal frequency I typically visit the beach once per month to document the beach condition. During my beach visits, which includes the shoreline fronting Wabasso Beach Park and Summerplace properties, I usually observe people utilizing the beach collecting shells, sunbathing, surfing, exercising, etc. Until recently,_ I have never observed a private property owner restrict public access along the sandy beach throughout my tenure with the County. Additionally, after review of County files pertaining to beach studies and/or beach management I have not read or know of any private property owners restricting beach access prior to July 2018. Throughout my time with the County (2002-2018) 1 have managed five separate dune repair projects and two large scale beach nourishment projects within the Sector 3 project area. Just like a roadway repair or maintenance project, and in the interest of public health and safety, the County temporarily restricts the public from accessing construction staging areas and active construction zones on the beach. Temporary beach closures can range from a few days to a few weeks and typically align with scheduled construction. In all cases the public is notified well in advance of beach closures and beaches reopen immediately at the end of construction. 221 Indian River County Exhibit 4 17 Customary Use Hearing — October 2, 2018 Kendra Cope Testimony I have been employed by the County for air -host 3.5 years. During this time, I have held the position of Coastal Environmental Specialist. Although I have the privilege of managingseveral coastal programs, my main responsibility is to implement and manage the County's Habitat Conservation Plan (NCP) for the Protection of Sea Turtles. The County's NCP sets goals for our beaches to_ become a more productive nesting habitat and the plan provides a strategy for County -wide sea turtle monitoring and protection. Part of my responsibilities is to conduct daily nesting surveys in the southern portion of the County, but also to manage all other sea turtle Permit Holders that conduct sea turtle nesting surveys along Indian River County Beaches. I also work with County and City lifeguards to assist with hatchling recovery and sea turtle stranding events This requires weekly updates from these permit holders and occasional visits to the beaches for observation or turtle rescue. The area of concern or today's hearing is Wabasso Beach, a very popular public beach, and the Summerplace neighborhood. When not assisting the Coastal Engineer on beach projects, I visit this section of beach approximately six times a year. During my beach visits to the area of concern, I usually observe people utilizing the beach collecting shells, -sunbathing, exercising, cleaning the beach, surfing/skim boarding, etc. Until recently, I have never observed a private property owner restrict public access along the sandy beach. Since the installation of restricted access, the permit holders who monitor sea turtle nesting have been asked to remain outside the boundary and to record all data from outside the barricade. if a nest was to be marked inside the barricade they were to call me to come and mark it form them. It is most likely due to it being the end of the nesting season that we have no had a nest laid inside the barricade, since there are records of nests inside that barricaded area from earlier in the season and in previous years. There were non nesting crawls that enter the barricaded area and the turtle did .interact with the bollards outlining the restricted zone. 222 Indian River -County Exhibit # J1 James Gray From: Kendra Cope sent' Tuesday; August 21, 201810:22 AM To: Dylan fteingold -Cc: Kate Pingolt Cotner; James'Gray Subject: FW: Disney night walks Below is an email from Rachel Smith. She manages the sea turtle research.and conservation program for Disney. In June and July Disney conducts multiple public nighttime turtle walks and the boundaries of those walks are listed_ below and provided for you in a simple map (attached). These boundaries do extend north of the Disney resort up until the end of the Summerplace Seawall noted at turtle zone marker 223 Kendra Cope, M.S. Coastal Environmental Specialist/Sea Turtle Coordinator Indian Riuer County. Public Works 00i 27th.Street Verd Beach, FL 32960 772-538-0616 -kco pe @ i rcgov.com "if we unbalance nature, humankind Will suffer' ... A clean environment is a human right like any other. It is therefore our responsibility towards others to ensure that the world we pass on is as healthy, if not healthier, than when we_fourid it." — Dalai Lama From: Smith, Rachel <Rachel.Smiith@disney.com> Sent: Monday, August 20, 2018 9:17 PM To: kendra Cope <kcope@ircgov.com> Subject: Disney night walks Our night walk zone runs from the northern boundary of 9G to the northern boundary .of 13 S Rachel Smith Conservation Programs Manager Disney's Animals. Science and Environment *please excuse typos, sent from a mobile device 225 Indian River County Exhibit #T4 James Gray From: Dylan Reingold Sent: Monday, September 17, 2018 9:04 AM To: Kate Pingolt Cotner, Charlotte Grose; James Gray, Kendra Cope Subject: FW: Customary Use of Beach at Summerplace, in Wabasso, FL From: Renee.Hall@boehringer-ingelheim.com <Renee.Hall@boehringer-ingelheim.com> Sent: Sunday, September 16, 2018 6:14 PM To: Dylan Reingold <dreingold@ircgov.com> Subject: Customary Use of Beach at Summerplace, in Wabasso, FL Dear County Attorney Reingold, I understand that you are willing to receive letters from interested parties about public use of the Summerplace Beach near Wabasso in Vero Beach, Florida. My husband Jim and I reside at 1840 E. Barefoot Place, and we have loved living in this area these last four years. We could not have understood at the time of purchase that one of our neighbors would invest so much time and money in frivolous lawsuits that seek to threaten public spaces, but regardless, the moment our toes hit the sand, we are reminded why we purchased so close to the Atlantic ocean and all its many charms. In point of fact, we purchased BECAUSE of the access to the beach, as our retirement investment. I have lived all over the United States throughout my life, and most often in coastal states, and I believe beaches are a place for all citizens, so that they may learn and enjoy all that our world's oceans and beaches have to offer in terms of biodiversity. It would never have occurred to me that we might have to fight to keep our beach open to the public, but that is no longer surprising given the litigious interpretations of our neighbor, Mr. Robert Jaffe. Please do not allow him to be successful using his monies to reduce the enjoyment of these majestic beaches and beach access points. I implore you to do what you can to block his many attempts to destroy peaceful living in our community. Rest assured, he does not diminish our love of this land, nor our efforts to protect it. My husband Jim Chalkley and I walk the beach multiple times each day, noting turtle nests and the changes that come with each tide and moon. We walk each day at sunrise, midmorning, just before the news and again before bedtime. We walk along the wall from Wabasso Beach north to Moss Beach, where the wall ends. We pick up trash each day as well, doing our small part to keep this area pristine, and we would fight to keep this open to the public so that future generations may enjoy without the threat of moneyed homeowners trying to thwart public access to one of the world's wonders. We paddleboard regularly in both the ocean and the lagoon, enjoying bird life and sea life alike. My husband lives on Barefoot Place full time, and I am a frequent visitor, but spend a big part of my time in Atlanta, GA as an executive for a corporation called Boehringer Ingelheim. Our company is dedicated to the health and wellness of all animal species, and our life in Vero extends that same mission that is evident in the my life is constructed. My time in Vero is precious to me. Thank you for helping to keep it open, to me and to the future generations who would wish to put their toes into the sand and the surf. Enjoyment of the ocean is something that I would bet everyone can recall, and I hope that you get time at the beach too! If you would like to have more detailed information about how we enjoy the beach every day, don't hesitate to let us know. Renee Hall 1840 E. Barefoot Pl. 226 Vero Beach,,,FL 32963 804.399=5452 N 227 Indian, River County' Exhibit # is James Gray From: Dylan Rein -gold Sent: Monday, September 17, 201812:25 PM To: Kendra Cope; Charlotte Grose; Kate Pingolt Cotner; James Gray Subject: FW: SumMerplace Public Beach Attachments: BeachJPG From: Gary Fox <gary@verobeach.com> Seat: Monday, September 17, 201812:19 PM To: Dylan Reingold <dreingold@ircgov.com> Subject: Summerplace Public Beach Dear Attorney Reirigold, We purchased our first home in Summerplace in 1982, before the seawall was erected. A big reason for our purchase was the fact that each home had deeded access to the beach. Our two boys were horn and raised in summerplace, going to the beach daily in their strollers and later boogie boarding and surfing with their many neighborhood friends. Our neighborhood families routinely gathered for picnics, holidays and weekend fun. For 36 years we and all our neighbors have been using the beach for recreation and a place to gather. My two son's and grandson visit and look forward to enjoying the beach they grew up with. Most evenings you will still find us walking the beach or sitting with our neighborhood friends. The beach has always been open to residents as well as visitors using Wabasso Beach. All have always been welcome, please keep it that way. The property values depend on it. Gary Fox 1920 Bareffot Place Vero Beach, FL. 32963 (77.2) 766-1536 earYOZVerciBeach.com www.VeroBeach.com 228 Indian River County Exhibit # James.Gray From: Dylan Reingold Sent: Monday, September 17, 2018 10:26 AM To: James dray;'Kendra Cope; Kate Pingolt Cotner;. Charlotte Grose Subject: FW: Summerplace Beach Useage Attachments: Summerplace Beach 1982 2003.pdf From: wgarrard2@aol.com <wgarrard2@aol.com> Sent: Tuesday, September 11, 201812:11 PM To: Dylan Reingold <dreingold@ircgov.com> Subject: Fwd: Summerplace Beach Useage Patty & .Walter Garrard wgarrard2@a6l. co??z --Original Message ----- From: wgarrard2 <wgarrard2 .aol.com> To: dreingold <dreingold0_irc.gov> Sent: Fri, Aug 31, 2018 3:13 pm Subject: Summerplace Beach Useage Dear Mr. Reingold, I previously sent Summerplace photos and brochures to James Gray. I am adding pictures of my wife Patty and daughter Danielle on the beach in 1982 and my daughter Elizabeth and her daughter Skylar in 2003. My father in law (Ralph Renick) built a Summerplace cottage in 1960. Our extended family has built/owned 4 cottages in Summerplace, including 1802 Barefoot place in the 60s and 70s. My wife and I inherited the cottage at 1960 Shell Lane in 1991 and have lived permanently in our new home at that address since 2009. 1 have served in various positions for the Summerplace Improvement Association, Inc. since 2010 and have been president since 2012. We have enjoyed the beach since 1960. We have walked the Summerplace Beach since 1960. We have followed turtle tracks to nests along the dune line from Captain Butchers to Golden Sands. We usually set up our beach umbrellas and chairs by Shell Lane, Barefoot Place or Pebble Path. Due to melanoma cancer I wear protective clothing and move to the shade of the sea wall when the sun gets to the correct angle in the afternoon. Patty & Waller Garrard w arrard2(a?aol.com 229 Indian River County Exhibit # i James Gray From; Dylan Reingold Sent: Tuesday, September 18, _2018 12:54 PM To: Kendra Cope; James .Gray; Charlotte Grose; Kate Pingolt Cotner Subject: FW: access to beach From: Crary Lauer <mustangcrary@gmail.com> Sent: Tuesday, September 18, 201810:43 AM To: Dylan Reingold <dreingold@ircgov.com> Subject: access to beach Good morning.1 am a resident in summerplace and want to voice my opinion about keeping the access to the beach open to all. We. built our home here because of the beach and the water ... and have enjoyed Iiving here because of the beautiful surroundings,and the friendliness of all but one neighbor. As human beings we are drawn to the ocean, and many happy family memories have been made enjoying the beach here in Vero, If I. was more computer savary 1 could send you many fun pictures of friends and family enjoy ing the beach;and also of.people we dont know enjoying the beach with respect and consideration of the turtles nesting grounds. I hope -#lie negative behavior of one disgruntled ;person doesnt change that...he can just move. Many thanks; crazy lacer, 1.800 east pebble path 230 V ER CUG CORM' Indian River County Customary Use Hearing October 2, 2018 BOCC Agenda Item 10.A.1 10/3/2018 230-1 Why is restricted access an issue? • Limits public recreational use of beaches • Seasonal beach profiles Impedes required sea turtle monitoring Impacts nourishment of beaches 10/3/2018 2_36.2 9'Proposed Recreatlonel Customary Use 4 ,ate of Beach onTPrivate Property Beach Area at Issue © 2,000 of Shoreline feet .� - South: Wabasso Beach Park L North: 9556 Doubloon Dr. Includes 22 Separate Parcels � ago 'airm s`_ • . • � 10/3/2018 2_36.2 Customary Use — Wabasso: 1930-40s P¢nted thek—fi -{ 6—.n w..101.B1.4.&"Wte p2x#xeyltire,{x565..�idte ltieldves of Florid; F1-i&)A--y. Photos Provided By: FL Archives Son Mist Apndlnents • Wabasso Bench, noridn S�bICAPe•-it'I.vE+4flwfG lel-fYrlf�fx, pTulrctp�rc,�a�in J.ft Artwa d handy PeM. \tes�vf Customary Use — Wabasso: Between 1968-1973 F iotos Courtesy of Indian River County Historical Society Collection, Archive Center, Indian River County Main Library 10/3/2018 Z}0.3 Customary Use — Wabasso: 1984-85 Date1984 E. Pebble Path r ' __ �- ; . � �:,/.■/{/yY�� - , .�sJ{[. y may,. _ _ _ �,_ ��, _ � ry Date 1985 —1800 E. Shell Ln Photos Provided By: Marjorie Rickard 10/3/2018 ustomary Use — Wabasso: 1992 -Present Date 3-14-15 Date 11-7-11 nes Gray. M.S. Date 9-27-18 Testimony —James Gray, M.S. • Employed by the County 2002 -Present • Manage the Implementation of the County Beach Preservation Plan and Post Storm Beach Response — Beach Restoration within Area at Issue • 2010-2012 and 2015 • Temporary beach closures for public safety — Frequent visits to Beach Area at Issue (once monthly) • Usually observe people shelling, sunbathing, surfing, exercising, etc. (alongshore, crosshore, lateral) • Never observed a private property owner restrict public beach access 10/3/2018 .r. --_- Date 3-14-15 Date 11-7-11 nes Gray. M.S. Date 9-27-18 Testimony —James Gray, M.S. • Employed by the County 2002 -Present • Manage the Implementation of the County Beach Preservation Plan and Post Storm Beach Response — Beach Restoration within Area at Issue • 2010-2012 and 2015 • Temporary beach closures for public safety — Frequent visits to Beach Area at Issue (once monthly) • Usually observe people shelling, sunbathing, surfing, exercising, etc. (alongshore, crosshore, lateral) • Never observed a private property owner restrict public beach access 10/3/2018 Testimony —Kendra Cope, M.S. • Employed by the County 2015 -Present • Manage the County's Habitat Conservation Plan for the Protection of Sea Turtles — Collaborate Permit Holders conducting nesting surveys either for research or through nourishment contracts. • Currently, Permit Holders have restricted access — Occasional visits to the Beach Area at issue (approx.6 visits per year) • Usually see people shelling, tanning, exercising, skim boarding and cleaning the beaches • Never observed a private property owner restrict public beach access Testimony - Crary Lauer Summerplace Resident "I am a resident in Summerplace and want to voice my opinion about keeping the access to the beach open to all. We built our home here because of the beach and the water ...and have enjoyed living here because of the beautiful surroundings, and the friendliness of all but one neighbor". 10/3/2018 Z10' 6 Testimony — Walter Garrard Summerplace resident "We have walked the Summerplace Beach since 1960. We have followed turtle tracks to nests along the dune line from Captain Butchers to Golden Sands. We usually set up our beach umbrellas and chairs by Shell Lane, Barefoot Place or Pebble Path". Testimony — Gary Fox Summerplace Resident "We purchased our first home in Summerplace in 1982, before the seawall was erected. A big reason for our purchase was the fact that each home had deeded access to the beach. Our two boys were born and raised in Summerplace, going to the beach daily in their strollers and later boogie boarding and surfing with their many neighborhood friends". 10/3/2018 231.7 Funding • County Attorney's Office is handling the required litigation in-house — Funding to cover recording fees are budgeted and available in General Fund/County Attorney/Recording Fees account • If hiring of experts for litigation is necessary — $30,000 is estimated to cover such expenses and will come from General Fund Reserves if approved by the Board Staff Recommendation That the Board.... • Open Public Hearing • Take evidence as to the Customary Use of the Beach • Close Public Hearing • Adopt a Formal Notice Of Intent to affirm the existence of a recreational customary use at the Area at Issue • Direct the County Attorney to file a Complaint for Declaration of Recreational Customary Use in Circuit Court and notify all interested parties of the Complaint 10/3/2018 236. 8 77� :W... Treasure Coast Newspapers I TCPALM Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Natalie Zollar, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Coovline PO# 461741 - INDIAN RIVER COUNTY ATTORNEY'S OFFICE 2102527 Customary Use Notice of Intent Pub Dates September 1, 2018 Sworn to and subscribed before me this day of, September 04, 2018, by l.�f/ti r who is Natalie Zoll (X) personally known to me or ( ) who has produced as identification. — � WWI f q �Mw Karol Kangas NotaryPubk-StatemlFlodda Notary Public 6ARMEBANGAS NotaryPubk-StatemlFlodda CaI m mIlGG126MI MyCammBoms,109,2021 Bmdedllnwph NxlxWaolryaxe PUBLIC HEARING NOTICE OF INTENT TO AFFIRM RECREATION PUBLIC USE ON PRIVATE PROPERTY NOTICE IS HEREBY GIVEN that the Board of County Commis- sioners of Indian River County, Florida, will conduct a Public Hearing to consider adoption of a notice of intent to affirm the existence of a recreational customary use of the beach on private property between Wabasso Beach Park, located at the intersection of County Road 510 and AlA, and 9586 Doubloon Drive, Vero Beach, Florida 32963. The Public Hearing will be held on Tuesday, October 2, 2018 at 9:05 a.m., or as soon there- after as the matter may be heard, in the County Commis- sion Chambers located on the first floor of Building A of the County Administrative Com- plex, 1801 27th Street, Vero Beach, Florida 32960, at which time interested parties may be heard with respect to the adoption of a notice of intent to affirm the existence of a recreational customary use of the beach on private proper- ty between Wabasso Beach Park, located at the intersec- tion of County Road 510 and AlA, and 9586 Doubloon Drive, Vero Beach, Florida 32963. At the public hearing, the Indian River County Board of County Commissioners will be accepting evidence as to the 1) specific parcels of property, or the specific portions there- of, upon which a customary use affirmation is sought; 2) detailed, specific, and individ- ual use or uses of the par- cels of property to which a customary use affirmation is sought; and 3) ancient, rea- sonable, without interruption, and free from dispute recre- ational customary use of the beach in this area. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a ver- batim record of the proceed- ings is made, which includes testimony and evidence upon which the appeal is based. Anyone who needs a special accommodation for this meet- ing must contact the County's Americans With Disabilities Act (ADA) Coordinator at 772- 226-1223 at least 48 hours in advance of the meeting. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS PETER D. O'BRYAN, CHAIRMAN Pub: September 1, 2018 TCN 2102527 PUBLIC HEARING NOTICE OF INTENT TO AFFIRM RECREATION PUBLIC USE ON PRIVATE PROPERTY At "Ila Indih¢Rival Count, aaleld of Count9 Commissloners will be accepl17rID evidence as ro the 1 5p eciflt parcels of Property, ' lain speflc "'a..e°cera: of. upon whlcncustoryy ootfllrmalion b soughCma2) tallad, sp"N"", nd lnolrid- cds°o prep.Ry io thwinch a Customary use ulllrmaUon IS wu0hr. and 3) andent. rea- wna0le, witlout Interruedon, and fres Iron dispute recre- baacl�i In INs �arej .a, Ine A""" who "'I y wish to pPanI any dodsian hich I rtwdo at this meeting 'IrwI to ensum taut a ver. Via , ,,cold°wIhtot !, lCitlnwny and evidence upon which the appet Is based. Anyone norodscon°porthis treat. AArg must conmcl ane Count s mericans With DlsabllRres Act (ADA) Coordinator at 772• 226.1221 at (cast 48 tours In advance of Ula -Ung. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS PETER D. O'BRYAH, CHAIRMAN Pub: Sc comber 1, 2018 TCN 2102527 QWheels/Recreation Buy & Sell fast! �idultc-'/selw CS ADULT CARE/ SERVICES Du impar ccm o . nest' I/ILH7&5016 CAREGIVER COMPANION Is. yn [a2). goasowN. RIM. Y Y a:;14tlrifPnt Nous!2'5' rp .t cal Pmp •m. 177.179-2s4� STUART ROOyM� & BOARD 6 Com1 RI-j'YYarS rn Md I, 1000/- M A?i.1I513II0 Liar COnO/Heatinp I! R SOURCE ILL` fREEG�MdMa FP[Fs• Ito CWI mock raw uc Summer ssppxxW p9.fs Ri4T6:1W45L.MC �drpCt/FIOOr CovCTin9 HINTON'S CARPET CLEANING 3 Rooms. $115. 1st hoof TilO d in W t cleaning in"' 172.562.7262 IRc RAY'S CARPET REPAIRS & INSTALLATION Fra. eitllmie. Lk Pl93l 772.571.6353 w �leaning Services CARMELA BOTTARO CLEANING own homn,e el, m¢wrr yyPirN. na na'ho notes. Lic/1m .111 .... Si_901 DR CLEAN SERVICES Real Estate; 01, �?omes for Sale DOCTORS ROW Vero Beach 3 Will 4 bath, Concrete Home. built 2005. Enclosed Pool. Furnished we= dand ill SSavva'nnnaahh $628.000. MLS 4700360 Call(5D&)523-3573 Duplexes for Sale Fort Pierce 1505 N NOT St 2:2/1 Central A/C S99,000 429 N 20th St 2: 111 Handymen special 2 meters $3°,°°00 Call Marshall Copleyy, Agent (712)882-BL49 Jacobson Auction a Realty Co. AtanufaciurOd Homes VERO BEACH 55. CMTY. To N' updated38RIIS°B0.newcry cent. air/elect. W&D hookup. shed, carpork bozo to bch, sed. reSNW T.5. bt cmty 512.995 (172)217-1241 dots/Acmagc for5ele PORT ST. LUCIE LOT Sick owner must sell, S500 down. Owner Finance, No Credit Checks. small mo. Payment Can 772-343-9602 Rema- Q �pprtments •Famished DE LA BARN- Stuart M. TBA, boat dock, 554, Iy Iasi ..051100/mo Or$1800 ea snai(20U730-1°05 Apartments • untum. `FORT PIERCE 18R/IBA ESE A www.CortexV(Ila c.ticl (172) 466-1505 Eleaning Services HUSBAND/WIFE sHOM HOMECLEANING eSV C Grant & Carper Clean ucnns 772•x66.4174 dock Repair CLOCKS IB - CLOCKS lass v gag. Green Or. Part St. web 1772)335-2507 Foncrete/� asonry w ALL CONCRETE Ddvewayf/Phos/ BHMparers/Block Odom comvp Hanan -0046 Bcol"m IR SL JERRY RIPPLE STUCCO CwnrtwrtiN/RUH•ntkl tk " In (TTD 66"392 JOHNNY'S Concrete. Odirs. Driveways. & Patio theCarpontry., New or Old Lic/Ins Call 172.6724353 ROY CLARK CONCRETE Patios. Sid,walks Oriva oycHrkt`anttrtemm caw (772) 633.6057 IR 1�ontractors/Buliders A NOW MxalFitecloWnnon;nroHoloOCME IteB): rEwAbr caR ..couR""A"w8t4 Ical- 06M/D&s/hutvuOM M ; PrWasn 1111 Vi$WMC E6i 3816(/days) Ins/ (domes unfumished J PORT ST. LUCIE NOME it "I * Il%ar ty°No pots/smoking. Credit a Oacround check rm $1400 mo. Includes Lawn service. Call (772)353.1119 SEBASTNN VIE - 3/2/2 Forma lR/OR, lam rm, fresh Int INouL all tile. all's. W/D. $1380 F/US n7D205.Ppool1642 STUARi Lgg 4/3/7. cBntral air/ heat, tea, walk -In closob. Private road.52200/mo- Call (772)634-3415 Rondos Unfurnished PORTST LUCIE - Anchorage on the St Lucie River. Ann'I Rental, Ist If.,, c¢mor unit. T.2 Gated. Great Locatl°nl Pna Mll,w tBrewly t °aDla' Owour 172.237-53671D 2101659 MAIE/FEMALI OVER 65 no smoklnydrink. 5550/ o e lootf. BR/Tv'a . A. Must be US Cit 954.461.1436 Doms Furn/Upturn IN VERO BEACH - Private SR. Ovate LR & private Bh I ¢d porch&r ly canny deck. Doui L spaey nelgh- Dorhood. S t° beam. 5760/m°. Call (2°2)256.0550 Mature female has a rm to rent ptty in return br meaW kmg�nclp d house. pUkl 111¢519910/raver View. $O. Brevard p17)417.1775 -PORT P REMT for Rallied SST LUCIE aWorR Malo itmybomo,00sm0k- Llo9.drugf,gtc•772•TR-9142 Lvtisc. Rentals Contracrors/Builders KITCHEN - BATH -REMODELING - FLOORING - WIN- AIDOWS- DOORS aolrroe•wP - r rlwrs- wln°eows- Doo-Ek aCRCUR9Ss 11I s9Y•066 mn•galsrs Renovation Remodel �f _Room Additions 772.919.1830 bods, window, wood dttks bathrooms, pool enclosure rescreens. So_conswdloq Inc. CCC005T06 Lk/Iso €L'etdc Providers EAST COAST ELECTRIC 11 Yl + In, Gwwry C-1 Ptnatnan0•t. +tMcVnsbrn• tWVcomm'.Ln moeeW.lEDt/ M-Ntaata 114W Ul!)liYs951 t10me MdInL/RCpdir ABLE RENOVATIOµ""� ADOjnONS & REMODEUNO it... annum, D en mo. cooa iry.Oniwpc,CmC VInkU¢naL UVI .771•W}tK9L B. S o B. Ilame llnwova I'/Rcp'I'L LI Lill'-c/a¢mod¢I LI41n> pMCN55897 CaO CaaloO_(nD-2065515 COASTALALUMINUM Pool Encbsures, Rlnsn99crac� Alumiou�m Rotas` T-_16,Eai80�CR4RU D&RRESCREENING POCI fl Patb Rv+traaninl Yc TCPALM.COM 1 SATURDAY, SEPTEMBER 1, 2018 / 3D ml fast! MURPHY, N.C. - 1991 CADILLAC SED/DVL E Ira-ueacefot turnkey II 63,584amuel M.1 ner y°yBst Cuttage,ppsurroyyunded ,New W/W tlres/DaV 80.'32195°/IwklacFalluf115:: brks.DrkBlue .1canWg° porches. (628)644-9349 rhaMSoif00 (777)711-0168. Commercial RE lease NIGH PROFILE OFFICE Stu. art: Colorado Ave. Office. Furnished. 5600/month. For. mer mal estate office, with yy7eat signsppe. 7DN1-29/1 772-741-2941 ( VETO BEACN:467 t.o 1400 sf acdve entl eenlrally located, beautiful.nacos ready Lor occupancy. MWU-iorgqg, °SL a st/motnN (772)569?6200 TyatL9P-0.n Qji utomoDlles for Sale 1012 FORD TOD us SEL 5 door nJlcbk. blue/Brwn.6 pp A/C, A now tams. 41x M. s57,Se0060 (772)240334,. '$ports and Imports 1996 C14EVROLET CORVETTE 6M mi., rvns 56500.2)0 (772)537.7777. 2011 EL50 MERCEDES CONVT. Fully loaded, like now, $E8,900.1T2-4T5.5228 CORVETTE - 1985. 350 tuned, Part lulled 5.5pd over- drive. Now removable Taiga tOP. 56900 07 D77D-5218. rt utility vehicles 2011 VOLKSWAGEN THWAN Very°po O/<°Rlean 6T1(ml 59.000. (772)Sbl-0175. Nomc Maint✓Rcpair CEarpD (-"NEFLXING7� Mwtcr enter -30 rs w2)• Crowac. n, cabintts, �Or trim a mrt0alrs. CRCinter 133116' IL 772-584.2971 IR All RIC'S HOME REPAIR Ali t9pes of home repairs - soffits, tlryw"I. wintlows, doors, etc. Freeast. Lic/Ins. pCGCfSa'41l (m)a6o•3316 a Lome Services C &i HANDYMAN f SERVICE PLUS• Professional Carpet' Power Stretch & Repair i Is Yn. C. - UW. •MWVUA Free estbwed (77712913535 MOBILE SMALL ENGIN REPAIR 772480.8076 Bial & w rnrwmlw•Diuro wic Ic Om�.Prai 'ashnr•. Q Wheels/Recreation Btly & Sell fast! �Mgatio T- -BLUE WATER' InRIGATION Suri W .Clacks. Pu s 8 Turo•ups Team,- H=t amynilava �]fld5Cdp61g/ldWn$eNIC Huynamawu• ao houwgaem19. maw,, rt+aura waanamom. ug n:•iawln rora b••E+L F-- -GRANITE _ wm4ow Mlaem, xkL ole a, 5641m ew.&wbaow rtDmr. ! ALL YOUR LANDSCAPING NEEDS Scn.a V.B. COUNTERTOPS! 41 (For Bath&KkNen) I Viaa/MVDiw/Anil Lk./Ice. Call li71153&1819 Monwvyam wt.kry+t k• CaO Ran(nt)al4-0ib9 HIGH QUALITY Ow u stNlatbn or 59•Dlawunp ' Ar °�,'"„°1nt o°w,��"0a'L+ DRYWALL REPAIR JOSE ROCHA CLEANING SERVICES i! •eumvna4s/snat Popcorn rwrovd.bmCN cmOn9 LAWN SERVICE gwN'gonav& ft1 fANOW ROME RFpNAs lido lk 172.341.5985 r1nf SBIOOdW F•rFt`alWl inwien Haa•/twla°/Cllk•(7/N1)4FNa .0 lili-I61d936 VUNMC t� LIC'NCDgY4s768519161 nI.111•lnWili•)L i5is SLC Vehicles Wanted AAA IAUAO ANALYSIS Rar?ll • w° buy Cars, T-11 a MOlorcyN85: Est. 1981 772.260-9707 $$ CASH $* for your unwantetl or funk C or truck - running or not; Free Pick u" 772.579.5983 (:)Buy & Sell fast! TCPALM localfieds The key to selling your car starts here Reneaaen ®� Wheels/Recreation @oats/Motors/Marine. 1960 BOSTON WHALER is FT. - SPORT near new SNP Nissan 4- do. vallec Console. con - Vet as (845)544995. • • 6891. OtOrcyCleS/MOOefls. '96 HARLEY-DAVIDSON Her. IN9e, low mi, loaded gmat _____ ______________ con, 96500. (172)370-5218. '9&NO CLASSIC. 58700 Place UUT SI00 ml Blue extras, most y WI1.ca1Ilac 1Cel'Da4.7z76 ad onlitle at �V ParkS/Re50rL9/Carry-.�'(-� yjrry"RV LTS�`j UH L'JL%7 I S400/Natif i ILII . gng5E55+comm Reach the locals! U t:11 '?wtassagc/Renexolopy woofing AIA MASSAGE BY USA BRIAN COFFEY fop-Nokn Macer• CONST. & ROOFING SDeciapw Cao • Svc. Meow Lk/Ins S nteetll R-11- Lst, Is ifs • Naw Roots VsWi I-ifel 156U701.OrOl ccc13 979SCl]117I•Ii1-115312 � 4nting Services JKUHNERT ROOFING A NOW HOME BRIpn RhaY+OMtit R"Get is ONLY f ' REPAIRS Roofing Our Bualnt 117.36taau n '-I i 67•o. _ Ica RCM1a4Ts (17D5 883 PAINTING SERVICE! MATTS ROOFING bamnnrs a Mmrieril iwron•tnaiwtiREE9wt• � MAINTENANCE rota ae6aWopo aOtr seniea AL50 PP[fSUp[M SH SEPVKEI bek`rvp�raa is ora of ¢swr4 rr YY Il cash arCNl SPm•Umes Same Oayf oN.awal°axoaryvauoa, Ir11)Srl-5656 tic; lsioi &Ins_ _ Yw/Mc 1 ROOF LEAKS & REPAIRS Villan¢vaConstruction DON TIDEY REPAINTS same Day ervice. Quality GWrantccd Work Guaranteed. FREE Estimates Uc SP01831 Call (7TD8184561 7724853205 Mc Sl at Roori lContractor QUALITY PAINTING Chfif.. Inc. s.srviwml�n°IiW BY KEN INC IND lobo W 1 WE DO IT ALL co"9unn°•".or ag roars. Besrwazr•mrin Ne Bwlneul L3t_RCooug} (rrnna-sus Call tiii•wcu Si N/S REMODELING & ROOFING HASTEAMEDuUPWITH /NT/NG MTWROOFINGIt 3azW.11"wall L ll[a(P7lAtlDV3E678A B'pShin%% Metal . TICtalhdo- .L7.8IM6E6C 2sieantim acalnmertiN s,te Re-Rwisal Rep.Ylr . gre55urC Washing cr°vwll�no°^traasm,"'hip Pro Manulw erW rt odes LW,I. PRESSURE PRESSEcLEANING .EaPed•act` es. 'Ins serrlNn calm doer eo¢nt 77 )5 Lk/Ica (772)501-3501 (772)501-3501 1 PRESSURE WASHI ree Services .OMETIMll SAYE OAYI IT says) ersse-Bre D6t4 On_ - JOHN OWENS :•I NDio iculV:waoe) sss. ieiiwsl: u°ara4 will, DO IT ALL ��,1PTPREE SERVICE" Tifump cdMlMT`Buihel vu. (uP t¢E.sea S"lamry houH, slam., Uw.M+Iii-6)a-9399 Bal -199.21711 si o yoa woo) ¢ME pE1ADS "rNr T' vtwwc O on pHILLIP'S TREE SERVICE DID WALLPAPER 8 PRESSURE Generalconnactmp/xeulIng/ CLEANING, LLC rt-lLon.0 aewlr, nWLlc, call D..jm-aWl Demolition: Free Est. Reazowbl1; Veteran Owned Lic/Ins 172-7164978 SL MIR 29� "/2 1o6B•. d . INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Ron Edwards, President Evans Properties, Inc. ADDRESS: 660 Beachland Blvd., Ste 301 Vero Beach PHONE: 772-234-2410 SUBJECT MATTER FOR DISCUSSION: Dispersed Water Storage Projects IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED? F-1 YES Fx I NO IS THIS AN APPEAL OF A DECISION F-1 YES IX I NO WHAT RESOLUTION ARE YOU A Letter of Support addressed to the Governing Board of the South REQUESTING OF THE COMMISSION? Florida Water Management District for Evans Properties' Scott & Bluefield Dispersed Water Projects ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? F-1 YES Fx –1 NO WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail Hand Delivered Phone COUNTY ADMINISTRATOR: Jason E. Brown MEETING DATE: October 2, 2018 F:\CountyAdmin\FxecAsst\AGENDA\Public Discussion Items Fotm.doc 231 UZ suvaj V -W w 4-4 3f D ., y a ' - A . EVANS PROPERTIES — DISPERSED WATER PROJECTS Project 'E.e'ne l ■ Increasedl.,groundwater recharge ■ Improved habitat is Hig!he'r sdili moisture in dry -season °Rapid implementation Avoids high cost of la d acquisition & management. Keeps iand on local tax roll s in Supports local economy ,is Reduces,land conversion a In -some cases, underlying ag use is maintained ■ Income diversification ■ May decrease Irdigation or feed costs in idry season ■ Income streams stay red'uce Mosses from non_ production Northern Everglades Public -Private � Partnerships (NE 131312) Timeline ■ Florida Department of Environmental Protection (FDEP) surveyed for large, regional -scale Basin Management Action Plan (BMA!R) projects •r FDEP identified f projects. ■ Interagency Working Group formed. Members: FDEP, SFINMD, Florida (Department of Agriculture and Consumer Services (FDACS) ,r' (Purpose: Develop and execute contracts, provide technical assistance and cost -share ■ SFtNMD Governing Board approved first NE PPP project in ':November 2017 J 4i 4' �, � Wl 04 ;�ALL : 7-i MN • Objective: Store on site rainfalls, and treat excess water pumped - _- `-24-- from C-23 Canal -St Lucie • 6,603 acres of former citrus i BLUEFIEL.D grove -- • Five internal cells • Inflow at 44o acre-feet per day • Construction completion is estimated prior to 2019 wet C-23 season . 'El s • Objective: Store on site rainfall and treat excess water pumped from C-25 Canal • 7,788 acres of former citrus g rove • Four internal cells • Inflow at 50o acre-feet per day • Construction completion is estimated prior to 2019 wet season 5uipun j aniielsi6al a.inin j\uo AAmos saila.d . 000198-�'17s :oz — T aeaA :(saeaA o -c) poiaad uoijeaadp . yo6SzyS Aq papunj . 0001OOS'z$ -Isa :sgluow 6-9 pOiaad u01jDnajsuOD . SISOD suoI :)ialaw'7"7S :ua60JI!N lel0i . SUOI DIJJaW 47•L :snaoydsogd lelo} . :I! jauaq lenuue palewlls3 -leueD ft -D JO Ino padwnd speol juaijInN . jDDj-DJDe LiS'gE of do 1i jauaq Al!luenbaalemabeaanelenuueIDN . •uoo5e� aanid ueipul pue Aaenjsa DIDnj -IS aqj 01 Ez-D aqj woj j nnoll aalenngsai j buibewep aqj saDnpaa AllueDi jiubiS . sipua8 ;sod p � ;i3• ua � • .oad d � d Pla!!' 18 Benefits • Significantly reduces the damaging freshwater flow from the C-25 to the Indian River Lagoon. • Net annual average water quantity benefit up to 39,863 acre-feet • Nutrient loads pumped out of C-25 Canal. Estimated annual benefit: • total Phosphorus: 6.7 metric tons • Total Nitrogen: 25.3 metric tons Costs • Construction Period 6-9 months: est. $2,500,000 • Funded by SA159oA • Operation Period (so years: Year 1— zo: x5,894.,000 • Relies solely on future legislative funding �)Oa Funding for these six projects was provided in the 2016 legislature which authorized "no less than $47,836,034" of the funds from specific appropriation line 159oA to be used to implement public private partnerships for dispersed water management projects for the Northern Everglades and Estuaries Program. The Bluefield and Scott Projects are the only projects that reduce the damaging freshwater discharges from the local C-23, C-24and C-25 basins to the St. Lucie Estuary and Indian River Lagoon. ♦ �, q.'� ., .....1 ?� Ndt:: �`.wl. s�'c 3Y4( 3,.:`�f�`N4 lf,.,.!FJ: &i . .. €� S..... to, u-2. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River Countv Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission I, NAME OF INDIVIDUAL OR ORGANIZATION: �NY_t '��i VVI '1E0 f}CAiNS ?0 V�,E�t ADDRESS: aA (is y PHONE:C77Q -tIO-S --kCo SUBJECT MATTER FOR DISCUSSION: ^/C t„/ V10 C6Afele_ a,2jcC,; IS A DIGITALIELECTRONIC PRESENTATION PLANNED? YES F NO IS THIS AN APPEAL OF A DECISION F� YES E � NO WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? 5�peO(Z (yzAtA 86c, ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? ❑ YES ERINO WHAT FUNDS OR ACTIVITIES ARE _ REQUIRED TO MEET THIS REQUEST? 15,j P i o 2. j Transmitted to Administrator Via: Interactive Web Form E -Mail Hand Delivered Phone COUNTY ADMINISTRATOR: Jason E. Brown MEETING DATE: %0 /Z/L8 FACounry Admin\EzeeAsst\AGEYDATublic Diseussion Items Fotm.dm 241 Lifti l Lines UNITED AGAINST POVERTY TO G E T H E R Indian River County Overview of New UP Center Project Indian River Board of County Commissioners 10-2-18 Y _ d PfA- f N Q Why UP exists Poverty remains a serious problem Designed to offer a "Hand UP" to those in need Our purpose is to inspire and empower those in poverty to achieve economic self-sufficiency Economic self-sufficiency- success UNITEDAGAINSTPD Iy l�nn Rhar Lovny lifting Tines together • Emergency Response • Active referral to Partner Services • Assigned UP Crisis Navigator I - Crisis Stabilization 11 ti f • ,IRI UNTIED GhAPOM TY man RHcr Lwnry The United Against Poverty Approach Building Blocks For Success II - Shared Grocery Program • Access to healthy food • National Product . Partners • Qualify based on income • Typical savings of 2/3 per family • Financial literacy • Nutrition • GED Preparation • Basic Computer skills III - Education Path. to Self Sufficiency---- IV — Success Training for Employment • Emotional ¢` Intelligence • Resume/ Interview preparation • Job acquisition • Developing a career plan • UP Success coaching after employment lining lines together A Planfor-Our 'Vero. Bieach Campus ............ ............... .................. , ....... * ...... Purchase and Retrofit 42k sf Building ❖Triple students in STEP :•Double Member Share Grocery Program ❖Improve outcomes through collaboration and cooperation with partners UNITED AGAINST POVERTY lifting lives together Campaign Status • One-time capital campaign ➢ Phase I building purchase - complete $2.2 million, closed in cash June 2018 ➢Quiet Phase of Phase 11 for retrofit $2.6 million raised ➢Total Project Cost $6.6 million + near term maintenance $1 million (HVAC &Roof) ➢DEO grant -was for $2.2million s UNITED AGAINST POVERTY 1 Indian River County Campaign i Goals Phase II Goal. Retrofit & Improvement $2.2 Mi horn, (Phase 11 ,GDaL Puric lra�e of Building lif.hng lines together DEO Grant Info ❑ $85 Million for Job Growth/Infrastructure Grants, 12 county focus area, including Indian River County Points of strength for United Against Poverty Project • Substantial funding has already been committed by the private sector • We provide a unique workforce development for people with barriers to employment that is producing tremendous results • We have a strong return on investment associated with the project • Project addresses the 5 specific areas for economic improvement in Indian_ River County specified by the DEO in March 2018. lifting lives tqaether- Phase II Campaign Cabinet Paul Becker Peter B i j u r Robert Brackett Marybeth Cunningham Don Drinkard Todd Fennell Bill Frick Bernie Kastory Chet Lasell Barbara Lowry Alma Lee Loy Karan Morein Bob Puff Jennifer Watson Thank you! UPIRC.org Trip @ U n itedAga i nstPoverty.org' -.- lifting lines together LAVER c Office of the INDIAN RIVER COUNTY * * ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: September 25, 2018 SUBJECT: Update Historic Dodgertown Staff would like to provide an update to the Board of County Commission on Historic Dodgertown. 242 [2. F l INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Waterway Village Second Amendment to the Amended Developers Agreement DATE: September 18, 2018 DESCRIPTION AND CONDITIONS In accordance with the Waterway Village Development of Regional Impact (DRI) development order approved by Indian River County in 2004 and amended in 2010, the project developer (now Pulte Homes, Inc.) is obligated to begin construction of a four -lane segment of 58th Avenue between 49th Street and 53rd Street in 2019. The intersection improvements by the Developer for the 58th Avenue intersections at 49th Street and 53rd Street include left turn lanes for all approaches, signalization, sidewalks, and pedestrian crosswalks. The improvements at 49th Street correspond with Action Item 10.2 of the 2014 Gifford Neighborhood Plan, which identifies improvements to the intersection of 49th Street and 58th Avenue. At the August 15, 2017 Board Meeting, staff presented to the Board a synopsis of numerous development possibilities in this area. There have been a number of residential development projects initiated or initially proposed in the area of this segment of 58th Avenue, including Providence Pointe, Mandala Club, and Bent Pine Preserve while several others in the vicinity (including Huntington Place, Brae Burn, and Vero Lago) continue to construct new homes. Approval of development on the west side of 58th Avenue has included conditions for extending 53rd Street west, toward 66th Avenue. At the same time, the Board of County Commissioners has approved through its Capital Improvements Element (CIE) other transportation improvements in the area, including extending 53 d Street from 58th Avenue to 66th Avenue and extending the four -lane segment of 66th Avenue north to CR -510. Planning for those improvements recognizes 66th Avenue as a major north/south route and 53rd Street as a major east/west mid -county route. As a follow-up to the last CIE update, County staff considered ways to partner with local developers to implement mid -county improvements, as well as ways to leverage the road widening investment already committed by developers in order to address anticipated future traffic demand in and through the area. The Board approved the concept provided by staff and authorized staff to negotiate a developer's agreement with the Developer of Waterway Village. To that end, County Public Works and Community Development staff met with representatives from Waterway Village and discussed ways to extend the four-laning of 58th Avenue an additional 3,500 feet north of the current project limits required under the DRI development order. When complete, the expanded roadway would be capable of handling 243 Page 2 of 3 Waterway Village Second Amendment to the Amended Developers Agreement For October 2, 2018 BCC Meeting larger volumes of traffic on 58th Avenue from 49th Street to 57th Street, including the approach to 53rd Street from both the north and south directions. Staff and the Developer have negotiated a development agreement that is acceptable to all parties. An extended widening would enable the County to achieve several related objectives, including replacing the narrow bridge over the North Relief Canal, providing a sidewalk between the Gifford area and Storm Grove Middle School, adding bike lanes to 58th Avenue, and adding future roadway capacity in a growing area of the County. The following is a synopsis of the major components of the proposed Amendment. The Developer shall construct the improvements between from south of 49th Street to south of the Indian River Farms north relief canal ("Developer's Segment") as depicted on the attached Waterway Village 58th Avenue Widening Project Limits. At the Developers expense, the improvements include signalization at the intersections at 49th Street & 58th Avenue and at 53rd Street & 58th Avenue, for the four -lane divided configuration with left turn lanes on all approaches, bike lanes, and sidewalks. However, the Developershall receive traffic impact fee credits as described in the Developer's Agreement. Construction shall commence no later than December 1, 2019 and shall be completed within twelve (12) months of commencement. The Developer will design, permit, and construct 58th Avenue as a four -lane roadway from south of the IRFWCD north relief canal to north of 57th Street ("County's Segment") as depicted on the attached Waterway Village 58th Avenue Widening Project Limits. The improvements include replacement of the north relief canal bridge, signalization of the intersection at 57th Street and 58th Avenue for the four -lane divided configuration with left turn lanes on all approaches, bike lanes, and sidewalks. The Developershall be reimbursed for design, permitting, and construction costs for the County segment by invoicing the County as draws throughout the design, permitting, and construction of this roadway segment. Any invoice submitted by the Developer to the County for County's payment shall be reimbursed by the County according to the Prompt Payment Act (Section 218.70-218.80, Florida Statutes, 2017), and not with impact fee credits. As part of the overall project, it will be necessary for the County to acquire some right-of-way for the above widening project south of 49th Street on 58th Avenue. Staff has already begun this process with the Board approving the Developers Agreement with Arabella Reserve, LLC., and we have contacted several other property owners to discuss purchasing right-of-way. The Amendment includes a design fee from Kimley-Horn and Associates of $231,311 to extend the roadway segment as a 4 -lane facility (see attached). The design fee is a reimbursable expense to the Developer as design of the project proceeds forward. The Amendment states that the Developer shall contribute $153,300 toward the SR -60 and 43rd Avenue project and $110,400 toward improvements at SR -60 and 58th Avenue. Currently, the cost of construction (see attached) for the County's portion of the project is approximately $4,820,400 based on 30% plans. However, the cost will change during the design of the project and staff is optimistic that the cost will decrease. 244 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@6COD7F71\@BCL@6COD7F71.doc Page 3 of 3 Waterway Village Second Amendment to the Amended Developers Agreement For October 2, 2018 BCC Meeting FUNDING Funding for the County's share of the project design in the amount of $231,311 is available in Optional Sales Tax/58th Avenue Widening/53rd Street to 57th Street, Account No. 31521441- 066510-17021. Funding in the amount of $3,500,000 for the County's share of project construction is currently available in the approved Capital Improvement Element in FY 18-19 and is also funded from Optional Sales Taxes. RECOMMENDATION Staff recommends the Board approve the Waterway Village Second Amendment to the Amended Developers Agreement, approve funding in the amount of $231,311 for the reimbursement of design costs for the County segment of 58th Avenue, and authorize the Chairman to execute the Developers Agreement on behalf of the Board. 1. Waterway Village Second Amendment 2. Kimley-Horn Proposal Design -58th Ave Widening 3. Kimley-Horn 30% Probable Construction Cost 4. 58th Ave Widening Conceptual Plan Graphic DISTRIBUTION Patrick Gonzales, P.E., Pulte Group Vice President — Land Development Bruce Barkett, Collins, Brown, Barkett, Garvallia & Lawn, Chartered APPROVED AGENDA ITEM FOR: October 2, 2018 245 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@6COD7F71\@BCL@6COD7F71.doc Clean 9.13.18 SECOND ADDENDUM TO AMENDED DEVELOPER'S AGREEMENT BETWEEN INDIAN RIVER COUNTY, FLORIDA AND DIVOSTA HOMES, L.P. FOR WATERWAY VILLAGE THIS SECOND ADDENDUM is made and entered into this day of , 2018, by and between Indian River County, Florida, a political subdivision of the State of Florida, 1801 27th Street, Vero Beach, FL 32960, ("County"), and DiVosta Homes, L.P., a Delaware Limited Partnership, 4400 PGA Blvd., Suite 400, Palm Beach Gardens, FL 33418 ("Developer"). WITNESSETH WHEREAS, Developer is in the process of developing a Development of Regional Impact ("DRI") known as Waterway Village in Indian River County, Florida; and WHEREAS, the County, pursuant to Chapter 380, Florida Statutes, approved Waterway Village as a DRI by adopting Resolution 2004-137 ("Development Order"), as amended by Resolutions 2010-037; 2012-029; and 2013-073. WHEREAS, County and Developer entered into that "Amended Developer's Agreement between Indian River County, Florida and DiVosta Homes, L.P. for Waterway Village" dated May 11, 2010 ("Developer's Agreement") and amended by that First Addendum thereto ("First Addendum") dated December 8, 2015; and WHEREAS, as a result of that First Addendum and further as a result of action by the Florida Legislature, specifically House Bill 7207, amending Section 380.06(19) (c), Florida Statutes, certain obligations of the Developer under the Developer's Agreement were extended by four (4) years; and WHEREAS, County and Developer have determined that they are able to assist each other with respect to certain roadway improvements and intersection improvements described in the Development Order and in the Developer's Agreement; and WHEREAS, as a result of such mutual accommodation, County and Developer agree that amendments to the Development Order and to the Developer's Agreement are required. NOW, THEREFORE, for in consideration of the mutual terms, conditions, promises covenants and premises hereinafter stated, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both parties, the County and the Developer hereby agree as follows: 1. The foregoing recitals are incorporated as if fully restated herein. 246 Clean 9.13.18 2. A. Developer agrees to design, permit, and construct 58th Avenue as a four -lane roadway between Station 155+00 and Station 182+00 ("County's Segment") as depicted on the Waterway Village 58th Avenue Roadway Improvements 49th Street to 57th Street, prepared by Kimley-Horn, project number 147282003 ("Kimley-Horn Plans"), to include improving the intersection at 57th Street and 58th Avenue to an ultimate four -lane divided configuration with left turn lanes on all approaches. County acknowledges that neither design, permitting, nor construction of this roadway section is an obligation of the Developer pursuant to the Development Order, and that neither the commencement nor the completion of these improvements shall affect issuance of building permits, certificates of occupancy, or any other approval process concerning Waterway Village. B. The County shall be responsible to coordinate the relocation of any utilities which conflict with the proposed construction within the County's Segment. As used herein "utilities" shall include but not be limited to, water, sewer, force mains, electric service, cable, gas, and all other public service, whether owned by Indian River County or privately owned. County agrees to assist Developer to coordinate relocation of any public or private utilities. C. The County shall be responsible for acquiring any additional right- of-way necessary or appropriate to complete the construction. D. 1. The County shall reimburse the Developer for all Design and Construction Costs associated with the project for the County's Segment including improving the intersection at 57`h Street and 58`h Avenue to an ultimate four -lane divided configuration with left turn lanes on all approaches. The cost of design is estimated at Two Hundred Thirty Three Thousand Seven Hundred Five 00/100 Dollars ($231,311.00), as provided from Kimley-Horn and Associates in the attached Exhibit A dated August 24, 2018. 2. The Developer shall invoice the County for all costs to be reimbursed by the County as draws throughout the design, permitting, and construction of this roadway segment. Any invoice submitted by the Developer to the County for County's payment shall be reimbursed by the County according to the Prompt Payment Act (Section 218.70-218.80, Florida Statutes, 2017), and not with impact fee credits. County hereby designates its Public Works Director to receive invoices from the Developer. The Public Works Director shall have twenty-one (21) days to review and approve reimbursable costs or to request revisions or additional information. 3. Section 4.B. of the Developer's Agreement is hereby amended and restated as follows: 2 247 Clean 9.13.18 The Developer shall contribute to the County the following sums of money toward the intersection improvements specified below ("Contribution Amount"). The Developer shall not receive compensation or impact fee credits for these Contribution Amounts. Intersection Improvements Developer Contribution S.R. 60 and 43`d Avenue $153,300.00 S.R. 60 and 58th Avenue $110,400.00 (Exhibit "C" is hereby deleted) 4. Section 4.C. of the Developer's Agreement is hereby deleted, the parties having agreed the Developer has complied with this section to the degree feasible. 5. Section 6 of the Developer's Agreement is hereby amended and restated as follows: The Developer shall construct the improvements between Station 102+75 and 155+00 ("Developer's Segment") as depicted on the Waterway Village 58th Avenue Roadway Improvements 491h Street to 571h Street, prepared by Kimley-Horn, project number 147282003 ("Kimley-Horn Plans") to include improving the intersections at 491h Street & 581h Avenue and at 53`d Street & 58th Avenue, both to an ultimate four -lane divided configuration with left turn lanes on all approaches, at Developer's own expense; however, Developer shall receive traffic impact fee credits as described in Section 7.A. of the Developer's Agreement. Said construction shall commence no later than December 1, 2019 ("Commencement Date"), and shall be completed within twelve (12) months of commencement, provided that said construction may not be completed within twelve (12) months to the extent that it ties to the Developer's obligations pursuant to Section 2 of this Second Addendum. If additional right- of-way is required to construct the improvements described in this paragraph and the County has not acquired such right-of-way before the Commencement Date, then the Commencement Date shall be extended until such time as the required right-of-way is acquired by the County. To the extent that Developer does not need impact fee credits, based upon the number of residences or of commercial space contemplated for Waterway Village, or to the extent that impact fee credits are insufficient to fully compensate Developer for reimbursable expenses associated with construction of this Developer's Segment, including intersection improvements, the County shall reimburse the Developer in accordance with the local Government Prompt Payment Act, and according to the procedures 3 ffm Clean 9.13.18 described in Section 2 of this Second Addendum, above. Developer's obligations for construction of this roadway segment include signalization of the intersection at 49th Street and 58th Avenue. The Developer shall be responsible to coordinate the location of any utilities as needed within the Developer's Segment. County shall assist Developer to coordinate relocation of any public or private utilities. 6. The Developer will be responsible for submitting a Right -of -Way permit application to the Public Works Department for the entire project. The Developer shall comply with all Indian River County Code of Ordinances and Land Development Regulations pertaining to the permitting process including all bonding requirements. 7. The Developer shall provide all fill for the projects described herein, estimated at forty thousand (40,000) cubic yards, at cost. 8. Except as amended or restated by this Addendum, the Developer's Agreement remains in full force and effect. 9. Upon approval and execution by Developer and County, this Addendum shall be attached as an exhibit to the Amended and Restated Development Order, in accordance with the terms of the Amended and Restated Development Order. 10. This Agreement may be executed in any number of duplicate originals and any such duplicate original shall be deemed to constitute one and the same instrument. (The rest of this page is intentionally left blank) 4 249 Clean 9.13.18 DIVOSTA HOMES, L.P., a Delaware limited partnership By: DiVosta Home3s Holdings, LLC a Delaware limited liability company, it's General Partner By: Print Name: Its: WITNESS: WITNESS: (Corporate seal is acceptable in place of witnesses) STATE OF FLORIDA COUNTY OF BOARD OF COUNTY COMMISIONERS INDIAN RIVER COUNTY, FLORIDA By: Print Name: Its: BCC Approved: Attest: By: _ Name: (Approved as to Form and Legal Sufficiency) The foregoing instrument was acknowledged before me this day of , 2018, by , as of DiVosta Homes Holdings, LLC, a Florida limited liability company, in its capacity as the general partner of DiVosta Homes, L.P., a Delaware limited partnership. Who is personally known to me or has produced as identification. (Notary Seal) Notary Public My Commission Expires: 250 Kimley»>Horn August 24, 2018 David Kanarek Land Development Pulte Group, Inc. 4400 PGA Boulevard, Suite 700 Palm Beach Gardens, FL 33410 Re: The Lakes at Waterway Village — 58th Avenue Widening Project Extension Indian River County, FL Dear David: Kimley-Horn and Associates, Inc. ("Ki ml ey- Horn" or "the Consultant') is pleased to submit this letter agreement (the "Agreement') to Pulte Group, Inc. ("the Client') for providing professional consulting services. Our project understanding, scope of services, schedule, and fee are below. PROJECT UNDERSTANDING It is our understanding that the Client wishes to expand the 58th Avenue Widening Project to include development of final construction documents and obtain jurisdictional permits associated with extending the widening 581h Avenue between 53rd Street and 57th Street. The 581h Avenue Widening is understood to consist of reconstructing 58th Avenue from its current two-lane rural roadway to a four - lane divided urban roadway with paved shoulders and pedestrian facilities between 53rd Street and 57th Street. It is anticipated that additional right of way will be necessary to be acquired to facilitate the proposed improvements. It is understood that the Client and/ or the County will provide the design survey and geotechnical investigation by.others. The terminal intersections are understood to be required to have the following improvements: 57th Street/ 58th Avenue — Expand intersection to ultimate four lane divided configuration and add left turn lanes on all approaches. The PROJECT LIMITS are projected to extend 3,500 feet along 58th Avenue. The replacement of the 58th Avenue bridge over the Indian River Farms Water Control District North Canal will be required. Based upon this understanding, our proposed Scope of Services, Schedule and Fee are as follows: 1of10 251 Kimley»>Horn SCOPE OF SERVICES A. Roadway Analysis and Plans: Roadway set of plans shall consist of the following: Notes: P— Preliminary, C— Complete, but subject to change, F -Final The plans will be prepared based upon English units. Design will be conducted in MicroStation and Geopak. The following additional data shall be utilized for development of the plans: 1. The roadway plans sheets will be drawn at a scale of 1" = 40' prepared on 11" x 17" sheets. 2 of 10 252 30% 60% 90% 100% Cover Sheet P C C F Typical Sections P C C F Summary of Quantities & General Notes P P C F Summary of Drainage Structures Sheets P C F Project Layout P C C F Plan and Profile Sheets (40 scale) P C C F Intersection Plan & Details P C F Special Details P C F Drainage Structure Sheets P C F Roadway Soil Survey P C F Cross Sections at 100 ft intervals P C F Stormwater Pollution Prevention Plans P C F Signage & Pavement Marking Plans (40 scale double plan) P C C F ignalization Plans P C F Structure Plans P C F Construction Cost Estimate and Quantities P C C F Notes: P— Preliminary, C— Complete, but subject to change, F -Final The plans will be prepared based upon English units. Design will be conducted in MicroStation and Geopak. The following additional data shall be utilized for development of the plans: 1. The roadway plans sheets will be drawn at a scale of 1" = 40' prepared on 11" x 17" sheets. 2 of 10 252 Kimley>»Horn 2. Plan sheets shall depict existing right-of-way, section lines, property lines, temporary construction easements, and centerline of construction. Horizontal control points with state plane coordinates for all PC's, PT's, curve radius, curve length and horizontal Pi's shall be included on the Plan or summarized in an alignment table. 3. Plans shall include spot grades adequate to describe any proposed grading. 4. Match lines shall not be located within the limits of an intersection. 5. If applicable, soil boring information shall be plotted on cross sections with soil classification and high season water table. 6. All details shall reference FDOT Index Numbers. 7. All specifications shall reference to County and/ or FDOT Specifications for Road and Bridge Construction. Any deviations are special specifications not included in FDOT Specifications are required in the Technical Specifications. 8. Initial, interim and Final Plan Submittal shall include the following: L Three (3) Sets of Signed and Sealed Plans. ii. One (1) Opinion of Probable Construction Cost iii. One (1) CD with drawings in PDF format. iv. The Consultant will provide construction documents and calculations in sufficient quantity as required by the various reviewing agencies. B. STRUCTURAL ANALYSIS AND PLANS: This scope of services is to provide engineering design and contract plans for the new roadway bridge along 58`h Avenue crossing over the North Relief Canal. As part of this scope, the bridge tasks will include a Bridge Development Report (BDR), 30% Plans, 90% Plans and Final Plans. 1. Bridge Development Report (BDR) The Bridge Development Report will be prepared in accordance with FDOT Plans Preparation Manual Design Criteria and Process. The BDR is intended to establish all the basic parameters that will affect the work done in the Design and Plans Preparation phase. The BDR will define the continuing work by the PROFESSIONAL. The BDR phase of work will contain sufficient detail for the justification of the proposed bridge type. The major items to be considered in the BDR are: 3 of 10 253 Kimley»>Horn A. General: The bridge length, height and pier locations are subject to vertical and horizontal design clearance requirements such as those for clear zone, navigation, and hydrology. After these considerations are met, span lengths are governed by economics and aesthetic considerations. Superstructure depths (grade separation structures in particular) shall be kept to the minimum that is consistent with good engineering practice. Recommended span/depth ratios for steel superstructures are shown in AASHTO. The length of the bridge will be affected by: a. Opening required by Hydraulic requirements. b. Environmental Considerations. c. Width of waterway and/or width of cross section of roadway being spanned including the use of retaining walls. B. Statical System: The economic and engineering advantages of both simple span and continuous spans shall be addressed. C. Superstructure: Some superstructure types that could be considered are prestressed concrete girders, reinforced or prestressed concrete slabs, steel rolled sections or plate girders and post tensioned slabs. D. Substructures: Some substructure types that could be considered are pile bents and multi -column or hammerhead piers. Variations of column shapes may be appropriate for aesthetic or economical requirements. E. Foundations: Some foundation types that could be considered are steel and concrete piles, drilled shafts and spread footings. G. Temporary Traffic Control: Show how traffic will be maintained during construction for each of the bridge alternates considered. Consider all major overhead work items such as bridge demolition and girder placement. H. Quantity estimates: For minor bridges rough quantities (such as reinforcing steel based on weight per volume of concrete) may be sufficient. keeping in mind that the intent is to establish relative and equitable costs between alternates and not necessarily to require the accuracy of the Final Estimate 4 of 10 254 Kimley»>Horn 2. 30% Bridge Plans: Based on the selected bridge alternative by the City from the BDR, 30% Bridge Plans will be developed and submitted to the City for review which will include the following sheets: A. General Notes D. End Bent Layouts B. Plan and Elevations E. Pile Bent Layouts C. Foundation Layouts and F. Framing Plans Pile Data Table G. Typical Section The Bridge Plans will be produced in CADD format and placed on 11"x17' sheets and provided in PDF format. 3. 90% Bridge Plans: In this phase the bridge plans will be brought up to 90% complete and submitted to the City for review concurrent with the 90% roadway plans. The 90% Bridge Plans will consist of the following type of sheets: A. General Notes I. Framing Plans B. Plan and Elevations J. Typical Sections C. Foundation Layouts K. Superstructure Layouts D. End Bent Layouts L. Superstructure Details E. End Bent Details M. Beam Data Sheets F. Pile Bent Layouts N. Approach Slabs G. Pile Bent Details O. Bar Reinforcing List H. Finish Grade Elevations Along with this submittal the Bridge Design Calculations and the Bridge Load Rating Calculations will be submitted based on the 90% Plans. The Designs and Load Rating Calculations will utilize the Florida Department of Transportation (FDOT) Structures Design Manual. The 90% Plan Quantities will also be provided along with a Probable Opinion of Construction Cost based on FDOT statewide averages. The 90 % Bridge will be produced in CADD format and placed on 11"x17' sheets and provided in PDF format. The design and load rating calculations will also be provided in PDF format. The Bridge Specifications will be based on the FDOT Standard Specifications for Road and Bridge Construction. 5 of 10 > 255 Kimley»>Horn 4. Final Bridge Plans: For this phase we will submit the Final Signed and Sealed Bridge Plans, Design Calculations, Load Rating Calculations, Quantities and the Probable Opinion of Construction Cost based on Indian River County historical pricing averages. Final Plans will be signed and sealed (2 sets) along with a PDF document that is not signed and sealed. The Final Design and Load Rating Calculations will also be signed and sealed (2 sets) along with a PDF document that is not signed and sealed. C. Drainage analysis and Plans: 1. Perform drainage investigations and analysis necessary to prepare a design which will drain the project in accordance with the Indian River County (IRC), Indian River Farms Water Control District (IRFWCD) and St Johns River Water Management District (SJRWMD) design criteria. The work will include the analyses for the following: a. Determine Base Clearance Water Elevation Analyze, determine, and document high water elevations which will be used to set roadway profile grades. Determine surface water elevations at cross drains, floodplains, outfalls and adjacent storm water ponds. Determine groundwater elevations at intervals between the above-mentioned surface waters. b. Design of Stormwater Management Facility It is understood that the proposed roadway will utilized existing on-site stormwater management facilities. The Consultant will prepare construction documents depicting the physical connections to these facilities. The Consultant will provide supplemental routing calculations should they vary from existing permit assumptions. c. Design of Storm Drains Develop a "working drainage map", determine runoff, inlet locations, and spread. Calculate hydraulic losses (friction, utility conflict and, if necessary, minor losses). Determine Design tailwater and, if necessary, outlet scour protection. d. Drainage Design Documentation Report Compile drainage design documentation into report format. Include documentation for all the drainage design tasks and associated meetings and decisions. 2. A Stormwater Pollution Prevention Plan (SWPPP) will be developed in conjunction with this project. The site specific SWPPP is a requirement of both the EPA National Pollutant Discharge Elimination System (NPDES) General Permit for Stormwater Discharges from Construction 6 of 10 Kimley»>Horn Activities, and the FDEP Generic Permit for Stormwater Discharges from Construction Activities. D. Jurisdictional Permitting: The Consultant shall prepare permit applications for the Indian River Farms Water Control District (IRFWCD), St Johns River Water Management District (SJRWMD), Army Corp of Consultants (ACOE) and Indian River County for submittal by the Client. This will consist of all required evaluation, design, coordination, and follow-up work necessary to support permit applications. The Consultant shall assemble and be responsible for the final submittal. The Consultant shall prepare permit sketches for submission to IRC, IRFWCD, ACOE and SJRWMD for dredge and fill activities, if necessary. The Consultant shall submit all permit sketches on 8.5" x 11" sheets. Sketches shall be neatly scaled, signed and sealed, and reproducible. 1. Environmental Resource Permitting/Section 404 Permitting The Consultant will prepare and submit the joint Environmental Resource Permit (ERP) application package to the SJRWMD and the ACOS. The application includes the ERP standard forms and a compilation of supplemental materials such as permit sketches, Vegetation (FLUCFCS), soils, quadrangle and FEMA -FIRM maps. The Consultant will coordinate on the behalf of the Client with each agency identified in this task. This may include up to one (1) meeting with the agencies to discuss requests for additional information (RAI), and written responses to one (1) request for additional information (RAI) including plan modifications. This scope assumes that mitigation measures will not be necessary or required. This scope assumes that coordination with US Fish and Wildlife Service through the preparation of Biological Assessments or Biological Opinions will not be required. Permit application submittals will be made subsequent to the 60% plan set submittal approval by the Client. E. Signing and Pavement Marking Plans: Signing and Pavement Marking plans shall include: Preparation of the plan layout, quantities (including signing and pavement marking quantity) and tabulation of quantities. All plans are to be prepared in accordance with the latest design standards and practices (MUTCD), FDOT Standard Specifications, Indexes, and shall be accurate, legible, complete in design and drawn at the same scale as the Roadway Plans, furnished in reproducible form. Plans will be included with 7 of 10 Kimley»>Horn the roadway plans and submitted as indicated above. F. Utility Coordination: The Consultant will coordinate with franchise utility operators in the vicinity of the project such that the proposed construction activities can be developed to minimize impacts to existing utilities located within the project limits. It is anticipated that the 581h Avenue alignment will be developed as to not require relocation of the existing FP&L transmission facilities located along the west side of 58th Avenue. Any utility permitting and relocation design required to accommodate the proposed improvements will be addressed as an additional service relative to this scope of work. G. Signalization Plans: Mast -arm traffic signals will be designed at the following intersection: • 57th Street and 58th Avenue (full signal design) The signalization improvements will be designed to meet current County and FDOT standards. Luminaries will be provided on each mast arm pole. The pole analysis and design of the signal systems will be completed and submitted to County for review. Signalization plans will be included with the roadway plans and submitted as indicated above. SCHEDULE Upon authorization to proceed by the Client, final design documents are expected to take approximately twelve (15) months from the Notice to Proceed (NTP). NTP Phase I Submittal (30% Design Plans) Phase II Submittal (60% Design Plans) Phase III Submittal (90% Design Plans) Phase IV Submittal (Final Design Plans) Client Execution Ili 3 months following NTP 6 months following NTP 9 months following NTP 12 months following NTP Footnote: (1) And receipt of Design Survey and Geotechnical Investigation e8of10 Kimley»>Horn FEE AND EXPENSES Kimley-Horn will perform the services in all the tasks listed below for the total lump sum labor fee below. In addition to the lump sum labor fee, direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed at 1.10 times cost. All permitting, application, and similar project fees will be paid directly by the Client. Task Labor Fee Roadway Analysis and Plans $ 82,275 Drainage Analysis and Plans $ 17,680 Erosion Control and SWPPP $ 3,620 Jurisdictional Permitting $ 8,710 Signing and Marking Plans $ 9,275 Utility Coordination $ 3,410 Signalization Plans $ 22,716 Bridge Development Report $ 8,435 Structural Analysis and Plans $ 75,190 Project Total $231,311 Lump sum fees will be invoiced monthly based upon the overall percentage of services performed. Reimbursable expenses will be invoiced based upon expenses incurred. CLOSURE In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions, "Consultant' shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to Pulte Group, Inc. Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Please provide the following information: Please email all invoices to Please copy e9of10 Kimley»>Horn If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us. We will commence services only after we have received a fully - executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. To ensure proper set up of your projects so that we can get started, please complete and return with the signed copy of this Agreement the attached Request for Information. Failure to supply this information could result in delay in starting work on your project. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. By: Kinan Husainy, P.E. Project Manager r Brian Good, P.E. Sr, Vice President 10 of 10 Kimley»)Horn PROJECT: Waterway Village - 58TH AVENUE WIDENING (53rd Street to N. of 57th Street) CLIENT: Indian River County PROJECTM 047897026 Wednesday, July 25, 2018 OPINION OF PROBABLE CONSTRUCTION COSTS - 3000 Submittal Roadway, Drainage, Structures and Signalization "The Engineer has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor's methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known to the Engineer at this time and represent only the Engineer's judgment as a design professional familiar with the construction Industry. The Engineer cannot and does not guarantee that proposals, bids, or actual construction costs will not vary fmm its opinion ofprobable costs." TOTAL PROJECT PAY ITEM NO. DESCRIPTION UNIT PROJECT QUANTITY UNIT COST PROJECT COST ROADWAYPAYITEMS 101-1 MOBILIZATION/ DEMOBILIZATION LS 1 $250000 $250000 102.1 MAINTENANCE OF TRAFFIC LS 1 $250000 $250000 104-2 PREVENTION CONTROL & ABATEMENT OF EROSION AND WATER POLLUTION LS 1 $75.000 $75.000 108-1 CONSTRUCTION LAYOUT/ RECORD DRAWINGS LS 1 $15000 $15000 110-1-1 CLEARING & GRUBBING AC 9.7 $25,000 $242.50 120-6 EMBANKMENT CY 15.000 $12.00 $180000 1604 TYPE "B" STABILIZATION SY 49,500 $4.50 $222,750 285-704 CEMENTED COQU INA (LOR 100 6" SY 659 $12.00 $7908 285-706 CEMENT ED COQUINA (LBR 100 8" BY 3.070 $14.50 $44515 285-709 CEMENTED COQUINA (LBR 100 10' SY 18,219 $1650 $300614 334.1-11 SUPERPAVE ASPHALT CONCRETE SP -9.5 (TRAFFIC C) 1.25' TN 1,455 $110 $160050 334-1-13 SUPERPAVE ASPHALT CONCRETE SP -12.5 TRAFFIC C 1.75" TN 2,037 $110 $224,070 520-1-10 CONCRETE CURB &GUTTER, TYPE LF 8.230 $1850 $152255 520-546 TRAF SEP CONC-TYPE IV 8' WIDE LF 560 $4000 $22,400 5224 CONCRETE SIDEWALK 6" THICK SY 2.878 $4000 $115.12 DRAINAGE IMPROVEMENTS COMPLETE LS 1 $275000 $275000 SIGNING AND MARKING IMPROVEMENTS(COMPLETE)LS 1 $45,00 $45,00 58TH AVENUE BRIDGE OVER IRFWCD NORTH RELIEF CANAL LS 7 $1,500.000$1 500000 57TH STREET SIGNAL MAST ARM COMPLETE LS 1 _$300,000 $300,000 Pay Item Footnote 1. Opinion of probable cost (OPC) is based upon 30% permit plans dated March 2018, SUB -TOTAL $4 382,182 CONTINGENCY (10%) $438,218 TOTAL 1 $4,820,400 261 WATERWAY VILLAGE � 58th AVENUE WIDENING PROJECT LIMITS tea. i' d '-1 �+•f •,: F i+ ..x � l • � - a • � .-=-�..t` , I ' ,•.� � � '_ �, 4j��y. : �'�, f 'L � �� f ''� ti�:; } .� s�.wJ ...� _ - 1 S{ l .�t�,•�" a,.� .��L.. off. I1� Q� `~��� }, �'t� '.�, 1,. •�'�Tf.i _�_ �� 9 ti.`• _ - _ �-4�•-�� •�, ,}�r.+k4. �,r. � i„ d • T �, ''chi.. �' 1.1 1 r'y � � .L.L-��IIC��1 :�. � •'�!�• .Y � •pF � �y _ . - '_ � - •s .i'', � � rti `�}. ,�. ��.. � ' i�''�5�. r��Kr• - �7 4T0 D<r' a t i. - �i ' � t•t � .•aly.� ,h rt , .ty ..,,1a� _r ,�, r wM r:�, g rl,� (��3i�u � ��` � �• •��'• -1 �*{ ,h � •, � � • '' L.�•'•�' 1 � •��1�`''!. �:� ,-i?D,; �G , = ti..i..�llic�4�i � r rn t �� �j,�{_ y: �! (� N �`1.�.x� \ ry .��% � ,• �'t••'L "j.�y�� •Q '� •F_l� t a ��1.0 'r,..�,�. � ��� �;�. 1 �`) ,r �c'•,�� !Y � S'��.��,,,, { .�� Ste, �• l'i r. � V ;r r i ,✓ ..' # _:'+ Iti•1 �, 1�-s+ �•. �_ ri f, ' ,;1 • • 1 4 +ts `�; .la1;i"s� Yf - /W`7`+ i �' tf erl ,•� - -i t�, "�,... �.��:" . ,-�,� . ; �,` PINE RIDGE ~ t �_,�''r.�-�'°a'y��F7Y-'i SUBDIVISION KINGS MUSIC LAND«' (P.B. 17, PG 20) (P -B 6, PG 17) �r!�- -7 • - _� "=' r � �•• " ,,,, ;i,_s't Ap r • tr� s -{S+ + ` r r Joth AVENUE . '.''� +� ' �1� [��+j�� /�+�' ?!S�'Fi`S �t ." ...��•r.:T`.:••u L Y:.`n."^,!'M. rM+�; � � �-�t•`■�.�V-�w.{fejjr-r'.{a7a�ws^..�, i� � z1.�7 � �i �f �� � 1 � t F,,, � _` �k „� t � 7 .i�• _ji l� J,^ :tl '. • .�•r� ; { 1 i �` �{ 'OY Yf�1. --. .� •. � v D � N��.�._.-�T � � ...1. �'-�, 4 , ' "J� ��`f ,,, ', t � "� � 1�, 1 � `•� '-1�- , l � ti ,C! • '�Y��*.-,� � ® � •!` >t�s= •�� wL �t - �'DEVEry LOPER SEGmtNl; Q -=, . _COUNTY SEGMENT��'" , � ^� S.7a+ � " •lei Y r+{� l4. � rF � / �` � l i Vl• F� _ j ��� i�• r+���* _. '. •1 •-i ,, .., i.�.2 �i :A '��{� •' lam%.. �� i+ �� *' l:{{ ISLES AT WATERWAY COVE WATERWAY VILLAGE 7i VERO LAGO PHASE to 0"} *,:'-`.'1tib , - , Z' . -, 'VILLAGE PLAT lA -PLAT 1A - T r (P.B. 20. PG 16) rvl�;,f,J:-.� '(P.B. 21, PG 64) t\ (P.B. 26, PG 102)x' 262 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 21, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utility Finance Manager Subject: Comprehensive Water, Wastewater, and Reclaimed (Reuse) Water Rate Study, and Water and Sewer Impact Fee Study Recommendations BACKGROUND On December 20, 2016, the Indian River County Board of County Commissioners (BCC) approved several items in regard to the North County Septic to Sewer (52S) Phase 1 project. One of those items included a decision to conduct an updated rate study to look at recouping construction costs as well as the future renewal and replacement (R&R) costs. Indian River County Department of Utility Services (IRCDUS) has not conducted a comprehensive rate study since 1999. During the past nineteen years, IRCDUS has steadily grown, along with related revenues and operating expenses. With this in mind, it was important to evaluate the appropriateness of existing rate structures to determine whether the existing rates provide sufficient revenues for near and long-term fiscal needs. It was also important to include an analysis of impact fees and line extension charges in order to ensure these fees are meeting the capital costs affiliated with the related growth. On July 18, 2017, the BCC approved the award of two professional Services Agreements with Raftelis Financial Consultants, Inc. The first agreement provided for conducting a Comprehensive Water, Wastewater, and Reclaimed Water Rate Study. The study was to include: • A review of customer data to be used in developing the user rates and charges • A review of utility financial information to use as the basis for revenue requirements • An allocation of fiscal requirements based on cost of service principles • An update to the ancillary services list to current time and material costs • A five-year pro forma operating statement • A capital improvements plan (CIP) funding module to allow for reviews of alternative funding sources • A uniform S2S policy • A final report 263 Page 1 of 9 The second agreement provided for conducting a Water and Wastewater Impact Fee Study. This study was to include: • A review of current capital costs, near-term expansion plans, system capacities, and customer demand • A development of impact fees • A review of the level of service criteria for each utility service • A final report ANALYSIS Part b Rates During the Comprehensive Water, Wastewater, and Reclaimed Water Rate Study, the consultant reviewed the customer data received from IRCDUS as well as the corresponding utility financial data for the same time period and concluded that the data appears complete and representative of the customer classifications, Equivalent Residential Units (ERUs), and consumption (flow). An ERU is defined as "the amount of water used or wastewater produced by a typical residential unit", or a maximum of 7,500 gallons per month. Emphasis of this effort was based on equitable cost recovery, revenue sufficiency, the Capital Improvement Plan (CIP), and credit worthiness. Equitable Cost Recovery The consultant did a comparative analysis between ERUs, consumption, and revenue for each customer classification. The key customer classifications include single family residential, manufactured homes, multi -family residential, irrigation, governmental and commercial accounts. Data shows that there are similar percentages between the ERUs, consumption, and revenue for each of the customer classifications, thereby suggesting that the existing rate structure generates revenue on a reasonable cost of service basis and thus is just and equitable. 264 Page 2 of 9 Revenue Sufficiency A review of whether operating revenues adequately cover operating costs to meet or exceed bond coverage covenants was conducted. Inflation and customer growth were factored into this analysis. The analysis confirms that revenues from existing user rates are adequate for operating and maintenance costs as well as debt service payments. However, the revenues fall short in addressing renewal and replacement and operating capital outlay (OCO) costs. R&R costs include expenses such as repairs to water mains or replacement of lift station pumps. Operating capital outlay items are new fixed assets that are needed for operations but not to facilitate growth. An example of operating capital outlay is replacement of a service truck. For the near future, the unrestricted fund reserves are sufficient to cover these costs but reserves should not be relied upon as a long-term funding source. An alternative suggested by the consultant is to use impact fee reserves to pay for expansion -related portions of debt service, thereby freeing up additional unrestricted operating funds. Long-term funding of R&R and OCO should not be problematic as the remaining Series 2015 Refunding Note will reach maturity in 2022 and the remainder of the Series 2009 bonds will mature in 2024. Once again, this will free up more operating funds and with the debt paid off, the utility will be in even stronger financial shape. Capital Improvement Plan (CIP) The County's CIP includes a five-year Capital Improvements Program under the Capital Improvements Element (CIE) of the plan. On December 5, 2017, the BCC approved the County's five-year CIE for Fiscal Year (FY) 2017-18 through 2021-22. Although Florida Statute no longer requires local CIPS to be financially feasible, the County's CIP is financially feasible. In other words, the County does not have to borrow funds in order to fund its CIP. A comparison of the utility section of the CIE with utility unencumbered reserve funds confirms that IRCDUS has adequate reserves to fund its five year CIP. Credit Worthiness There shall be an appropriate balance between debt service coverage, reserve fund balances, and requirements of primary credit rating agencies. Typically, debt service coverage requirements are at 1.5 times the required funding needed to pay principal and interest on existing debt. Since 1999, IRCDUS has far exceeded the requirement. A snapshot of the most recent five years is reflected on schedule 14 of the County's Comprehensive Annual Financial Report (CAFR) for FY 2016-17. In addition, the 2016 Fitch Ratings review affirmed the County's "AAA" status for its series 2009 Water and Sewer System Revenue Refunding bonds. Below is a table depicting the most recent five years of debt service coverage as depicted in the 2016-17 CAFR. Fiscal Year 2012-13 2013-14 2014-15 2015-162016-17 Debt Coverage 2.60 2.63 2.68 3.34 3.44 Although the four major areas reviewed did not reveal any inequities, glaring revenue shortfalls or credit concerns, certain revenue neutral modifications to the rate structure were suggested in order to simplify the presentation of the utility bill, better reflect customer usage characteristics, and encourage water conservation. Some changes in business practices are suggested as well in order to ensure that prudent levels of unrestricted reserve funds are available to cover emergencies, provide rate stability, and manage CIPS while maintaining credit worthiness. First, to provide for simplification of the bill presentment, it is suggested to roll the utility billing charge and service availability charge into one line, still referred to as the service availability charge. The costs 265 Page 3 of 9 to provide billing services and maintain capacity per ERU was reviewed, and it was concluded that the combined fees adequately cover the cost of the services. Combining the two fees into one charge code will simplify the bill without changing the overall cost to the customer. Second, reducing the number of water volume billing blocks or usage tiers will further simplify the bill. It will also encourage conservation since the highest tier will start with 10,001 gallons of usage rather than 13,001. Keep in mind that an ERU is defined as 7,500 gallons per month. Therefore, a consumer does not reach the highest tier until using services beyond that which their ERUs cover. Third, bill all water and wastewater volume in hundreds of gallons rather than thousands. This change will benefit the customer in that their billing will be more consistent from month to month. For the utility, the revenues will more closely reflect the distribution and treatment levels. The table below depicts the current usage tiers with those being proposed. Current Usage Tiers Current Cost per 1,000 gallons Proposed usage tiers Proposed cost per 1,000 gallons 0-3,000 $ 2.20 0-5,000 $ 2.20 3,001 to 7,000 $ 2.42 5,001-10,000 $ 2.97 7,001 to 13,000 $ 3.85 10,001 and over $ 7.04 13,001 and over $ 7.70 The typical end users bill will not change significantly as a result of these modifications. A sample bill for a single-family residence using 5,000 gallons of water and wastewater service in one month will decrease from $50.66 to $49.65. A commercial customer with three ERUs, using 25,000 gallons per month, will increase slightly from $205.34 to $207.25. Comparison of the proposed rates with neighboring utilities using the average single-family home's typical monthly bill is presented below. It should be noted that, although such comparisons are typical in relation to rate studies, the information is often misinterpreted. Many factors such as the size of the customer base, level of treatment and disposal methods, plant age and capacities, general fund transfers, and bond covenants influence rates. Commonalities of these items often do not exist amongst neighboring utilities. 266 Page 4 of 9 Since modification of the rates being recommended will entail modifying the back end of both the meter reading software and the utility billing software, staff recommends any rate modifications go into effect on March 1, 2019. That will give staff time to address the programming requirements needed to incorporate the modifications as well as test the meter reading and billing for a few months before going live with the changes. Along with the typical user rates and charges, reclaimed rates, sludge rates, and miscellaneous service charges were reviewed as well. Miscellaneous charges are event -based charges that are designed to recover costs of providing the related service. Many of these charges needed to be updated in order to ensure the cost of providing the service was being reimbursed through the related charge. Other charges are considered obsolete, and it is recommended to omit them from the revised rate schedule. A general service call fee shall be assessed to service calls not related to issues caused by IRCDUS. Examples may include investigation of low pressure or a leak that turns out to be in the customer's line from the meter to their house. Costs of such calls include the average labor and vehicle cost necessary to respond to the location. The average cost of such a call is $122.00. Although the actual cost of providing this service is $122.00, staff believes providing such services is part of doing business as a utility and thus recommends setting this fee at $35.00. Much like general service calls, Turn Off and Turn on Charges should recoup the average labor and vehicle costs affiliated with the service. Turn off and Turn on charges may be voluntary or involuntary. For an involuntary turn off (due to non-payment) and subsequent turn on, the consultant calculated the fee required to offset expenses related to that service as $182.00. For a customer requested disconnect or reconnect, the fee was calculated to be $103.00. However, staff is recommending a rate of $75.00 for these services. Water and low-pressure sewer service connection charges are associated with the tap and installation of the service lateral from an existing line to the property's point of connection. Costs include the average labor cost, vehicles and/or equipment as applicable, and materials. Based on current costs, the water service connection for lines sized under two inches are $2,785 for water and $2,895 for sewer. Connections two inches and larger will be unique to each situation, and an actual cost plus overhead approach is recommended. Line extension charges are designed to recover costs of the distribution lines located in front of the property served. Since the cost of these lines differs greatly from one area to the next depending on line size, depth of the line, soil conditions, etc., it is recommended that an actual cost plus overhead method be used rather than a fixed cost per linear foot. A septage and sludge rate is required in order to offset costs affiliated with the acceptance of sewage and sludge from various sources for treatment. Septage and sludge are highly concentrated forms of wastewater, and thus the treatment of such is beyond the average treatment cost of wastewater treatment. Costs for this service were derived from the sludge division's operating budget. The rate necessary to recover such costs is consistent with the current per wet ton rate of $15.00. Reclaimed water fees are perhaps one of the more complicated fees for a utility. Idealistically, it seems logical to treat reclaimed water as a retail commodity, as a substitute for potable water, to be used for irrigation. However, the factors influencing that concept are many. First, there is not a widespread distribution system to move the reclaimed water from the disposal site to the individual users. Second, to construct one would be cost prohibitive compared to the little revenue that would be generated from the commodity. Therefore, a far more effective disposal method is to target large scale users such as 267 Page 5 of 9 golf courses. Distribution lines are already in place to several golf courses within the county. Second, these sites have lakes and ponds that can serve as wet weather storage. A complicating factor is that these golf courses also have wells from which they can withdraw water for irrigation purposes. Thus, the cost to purchase reclaimed water from the county has to be competitive with the courses pumping from their wells. A costly consequence of not getting rid of reclaimed water is related to meeting IRCDUS permit requirements as well as nitrogen and phosphorus loading or disposal limits. Therefore, the pricing of reclaimed water is designed toward disposal of the effluent rather than a commodity. The recommended rate is $0.21 per thousand gallons of non -pressurized reclaimed water. Part ll- Impact Fees The Water and Sewer Impact Fee Study concentrated on capital cost recovery and level of service (LOS). An impact fee is the mechanism by which IRCDUS recovers the cost of capacity -related treatment and major transmission facilities. Impact fees are intended to ensure that existing customers are not paying for capacity assets that will benefit future customers. Impact fees are intended to cover the capital cost of construction and related costs for expansion of capacity requirements related to growth. The LOS provided for one impact fee, or one ERU, equates to an average of 250 gallons per day. Capacity assets include water treatment facilities, major water transmission facilities, major wastewater transmission lines, and wastewater treatment facilities. They do not include localized water distribution or wastewater distribution facilities, nor the items associated with the customer's point of connection such as the meter, laterals, or meter boxes. Recovery of those costs of water distribution and wastewater collection facilities are recoverable through the utility's water and wastewater user connection costs, also referred to as the line extension policy. Line extension fees are addressed in the Comprehensive Water, Wastewater, and Reclaimed Water Rate Study. A description of capacity assets is detailed below: Water Treatment Included in this category are the water treatment plants, the source of water supply (wells), raw water transmission piping, storage tanks and high service pumps Water Transmission These facilities include water mains that serve as the backbone of the piping system Wastewater Treatment This category consists of treatment and disposal of wastewater, as well as the management of wastewater and sludge facilities Wastewater Transmission Included in this group are major trunk gravity lines and pump stations as well as force mains that serve as the backbone to move wastewater from the localized collection facilities to the wastewater treatment plant The consultant used a "Buy In" methodology for developing impact fees. That assumes that new service connections will use a portion of existing facilities as well as new facilities. This method provides that 268 Page 6 of 9 impact fees recover adequate and reasonable current costs in the expansion of facilities. In order to complete this exercise, the consultant identified the following items: • The current costs for each service provided • Capacity and engineering design criteria for each service • Historic and current polices for funding capital costs of treatment and transmission facilities • Financing costs and interest expenses related to funding policies Secondly, the consultant reviewed the County's LOS policy for each service provided. This is important in determining whether or not the recovery of costs through impact fees is equitable amongst the customer types. It was determined that the current LOS is reasonable and appropriate. The consultant used this data to calculate a proposed impact fee for both water and wastewater. The tables below depict those calculations. Water Impact Fee Calculation Current Cost Basis: $117,372,000 $12_9_,3_03,000 $246,675,000_._ Financing Cost _ _ !— 371,000 409,000 T 780,000 1 Interest Expense(NPV) 6,233,000 6,867,000 13,100,000 _ F Subtotal �[ $123,976,000 I[ $136,579,000 $260.555.000 _ Use_ r Fee Credit (NPV) Total Current Cost Basis Total Capacity in MGD Maximum Day Factor 26,080,000 28,731,000 54 7,896,000 23.00 ( 28.00 1.50 1.50 Average Day Capacity in MGD Unaccounted For Water 15.33 I[ 18.67 8.50% 8.50% , Level of Service Capacity MGD_ 14.03 17.08 Impact Fee Determinants: Net Cost_ Per Gallon of_Ca_pacity_ $6.98 $6.31 $13.29 Level of Service (gpd) 250 250 r Calculated Impact Fee* 17 $1,745.00 $1,577.50 $35322.50 *calculated based on full cost recovery 269 Page 7 of 9 Sewer Impact Fee Calculation Current Cost Basis: $113,975,000 $89,042,000 $203,017,000 I Financing Cost ! — 420,000 328,000 748,000 1 Interest Expense (NPV) 7,062,000 5,517,000 12,579,000 F Subtotal $9.64 $6.68 $16.32 $121,457,000 it $94,887,000 ;C $216,344,000 User Fee Credit (NPV) asis—`^ C Total Current Cost Basis------ 9,849,000 7,695,000 17,544,000 $111,60.8_,000, $87,192,000 jL $198,800,000 Capacity: Average Day Capacity in MGD 12.87 14.50 Allowance for Infiltration and Inflow 10.00% 10.00% Level of Service Capacity MGD 11.58 13.05 Impact Fee Determinants: Net Cost Per Gallon of Capacity $9.64 $6.68 $16.32 Level of Service (gpd) 250 250 Calculated Impact Fee* $2,410.00 $1,670.00 $4,080.00 *calculated based on full cost recovery A comparison of surrounding utility impact fees is presented below: Existing $1,300.00 250 $2,796.00 250 _ $4,096.00 Allowable $3 32250 250 I $C4, 0--0-'L 050 L - L�.� __ ,_.� L� $7,402.50 Othe r Utilities City of Fellsmere 00 250 $249.50 L 250_ [$1,589.50 City of Melbourne $1,540.00 240 $2,210.00 240 $3,750.00 Ci_ty_ofVero_Beach .$_1,499.00 275 $2,290.00 250 $3,789.00 _ Martin County Utilities $1,710.00 250 $2,100.00 250 $3,810.00 City of Stuart$2,492.00 250 $4,025.00 Brevard County Utilities $1,903.00 200 $2,257.00 200 $4,160.00 City of Port St. Lucie iL$2,060.00JI 250[$2,430.00 250 [$4,490.00 Ft Pierce Utilities Authority $1,841.00 300 $2,815.00 240 $4,656.00 City -ON m Bay________ _-1[$2,151.39]0275 [$3 139.20 _ _210_ [$5,290.59 St Lucie County Utilities $3,773.00 300 $3,425.00 240 $7,198.00 Average of Other Uulities L$1,975.04L$2,300.77JL$4,275.81J 1. Per the community's Equivalent Residential Unit (ERU) unless otherwise noted. T *calculated based on full cost recovery Although the results of the impact fee study justify an increase in IRCDUS impact fees, staff is not recommending such an increase. Given that the County's most recent five year CIP is financially feasible, staff does not feel such an increase is warranted at this time and therefore recommends that the current impact fee schedule remain unchanged. Staff recommends adopting the consultant's proposed rate schedule as described in the Comprehensive Water, Wastewater, and Reclaimed Water Rate Study to take effect on March 1, 2019. 270 Page 8 of 9 RECOMMENDATIONS Below is a summary of the key components of the proposed rate recommendations: Part I- Rates • Modify the billing tiers from four tiers to three tiers • Present the billing charge and service availability fee as one line item on the bill • Maintain the current bulk sewer rates • Modify the reclaimed water rate to reflect the disposal rate of $0.21 per 1,000 gallons • Maintain the current Sludge rate of $15.00 per wet ton • Modify the billing to reflect usage to the nearest 100 gallons rather than 1,000 gallons • Modify the water service connection fees as proposed • Modify the meter installation fees as proposed • Implement changes to go into effect on March 1, 2019 Part ll- Impact Fees • Maintain the current impact fees of $1,300 per ERU for water and $2,796 per ERU for sewer Schedule Staff recommends conducting a rate study within the next five years or by 2024 to evaluate the financial stability of the utility after the remaining bond obligations are satisfied, to ensure rate equity for all customer classifications and to capture the changing dynamics of the utility system. Attachment Comprehensive Water, Wastewater, and Reclaimed (Reuse) Water Rate Study Water and Wastewater Impact Fee Study Proposed Rate Schedule 271 Page 9 of 9 October 2, 2018 Clarification Regarding Agenda Item 12.G.1 Comprehensive Water, Wastewater, and Reclaimed (Reuse) Water Rate Study, and Water and Sewer Impact Fee Study Recommendations In addition to the recommendations listed in the summary on page 9 of the agenda item, it is important to note the following: Engineering Service Fee: Although the consultant calculated the Engineering Service Fee at $62.00 per page, staff is recommending not modifying this rate. Staff considers this service as part of doing business as a utility. Presently, the fee is $150.00. Inspection Fee: Although the consultant calculated the Inspection Fee as $128.00 per event, staff is recommending not modifying the rate. Staff considers this service as part of doing business as a utility. Presently, the fee is $60.00 CPllncrease Adopt a provision for indexing rates annually, if needed to cover actual expenses. The increase would be the lessor of the CPI index for All Urban Consumers for twelve months prior to April of the current year or 3.0 percent. If needed, this would be incorporated into the Utility Department's budget which would be included in the annual budget package presented to the Board for approval. All approved recommendations will be incorporated into County Code and The Rate Schedule that will be brought back to the Board for approval prior to the proposed effective date of March 1, 2019. ,,2�J-A IHDIAm RIVE COUNTY 1 Comprehensive Water, Wastewater and Reclaimed Water Rate Study September 27, 2018 RAFTELIS September 27, 2018 Mr. Vincent Burke Director of Utilities Indian River County Department of Utility Services 1801 27th Street Vero Beach, FL 32960 Subject: Comprehensive Water, Wastewater and Reclaimed Water Rate Study Dear Mr. Burke: Pursuant to our agreement with Indian River County (County), Raftelis Financial Consultants, Inc. (Raftelis) conducted a water and wastewater rate study including a review of the existing rate structure to determine the appropriateness and adequacy of the County's User Rates, Fees and Charges. The Executive Summary is a brief overview of the study's salient components provided in the body of the report that contains discussions, analysis, tables and schedules supporting and documenting the study process. Professional care was used in identifying and utilizing data, assumptions and estimates such that the rate structure and rates reasonably recover the costs of providing services to customers within the County's service area. As a final note, our thanks and appreciation is extended to you, Cindy Corrente, and other County staff members for their assistance and to the County for this opportunity to be of service. Sincerely, RAFTELIS FINANCIAL CONSULTANTS, INC. Marco H. Rocca Principal Consultant 950 S. Winter Park Drive, Suite 240 Casselberry, FL 32707 407 960 1806 www.raftelis.com 273 TABLE OF CONTENTS EXECUTIVE SUMMARY OVERVIEW................................................................................ 1 EQUITABLE COST RECOVERY........................................................................................ 1 REVENUESUFFICIENCY.................................................................................................. 3 OTHER RATE ADJUSTMENTS......................................................................................... 8 POST RATE STRUCTURE MODIFICATIONS, RATE STRUCTURE ADJUSTMENTS AND BUDGET POLICY CONSIDERATION RESULTS............................................................... 8 TYPICAL BILL COMPARISON TO OTHER UTILITIES.....................................................11 6 OTHER ITEMS CONSIDERED IN THIS STUDY................................................................11 FINDINGS, CONCLUSIONS AND RECOMMENDATIONS...............................................13 GENERAL.........................................................................................................................17 COMPREHENSIVE RATE MODEL...................................................................................17 MEETINGS AND ACKNOWLEDGEMENTS......................................................................17 GENERAL.........................................................................................................................18 EXISTING WATER AND WASTEWATER RATE STRUCTURE AND RATES..................18 HISTORIC WATER AND WASTEWATER CUSTOMERS AND REVENUE GENERATION SUMMARY........................................................................................................................19 EXISTING RATE STRUCTURE OBSERVATIONS............................................................21 PROJECTED WATER AND WASTEWATER CUSTOMERS AND CONSUMPTION ........22 GENERAL.........................................................................................................................23 PROJECTED NET RATE REQUIREMENTS.....................................................................23 GENERAL.........................................................................................................................26 REVENUE SUFFICIENCY UNDER EXISTING RATES.....................................................26 OBSERVATIONS CONCERNING FUTURE REVENUE GENERATION ...........................29 GENERAL.........................................................................................................................30 RATE STRUCTURE MODIFICATIONS AND REVENUE NEUTRAL RATE ADJUSTMENTS................................................................................................................30 RECLAIMED WATER, SEPTAGE AND SLUDGE RATE ADJUSTMENTS .......................33 BUDGETED R&R, OPERATING CAPITAL OUTLAY AND CAPITAL IMPROVEMENTS.34 PROFORMA RESULTS POST RATE STRUCTURE MODIFICATIONS, RATE ADJUSTMENTS AND BUDGET POLICY CONSIDERATIONS.........................................36 CAPITAL IMPROVEMENT PROGRAM.............................................................................40 TYPICAL BILL COMPARISON TO OTHER UTILITIES.....................................................40 GENERAL.........................................................................................................................42 SUMMARY OF MISCELLANEOUS SERVICE CHARGES................................................45 GENERAL.........................................................................................................................47 EXISTING RESERVE ACCOUNTS...................................................................................47 GENERAL.........................................................................................................................50 UNIFORM SEPTIC TO SEWER POLICY..........................................................................50 FINDINGS..........................................................................................................................52 CONCLUSIONS................................................................................................................52 RECOMMENDATIONS......................................................................................................53 LIST OF TABLES, GRAPHS AND SCHEDULES Table 1 — Current Monthly Water and Wastewater Rates ...................................................... 2 Graph1— Rate Equity............................................................................................................... 3 Graph 2 — Annual Operating Surplus (Deficit) Existing Rates .............................................. 4 Table 2 — Existing and Proposed User Rates and Charges .................................................. 5 Graph 3A— Rate Change Impact on Single Family Connections ......................................... 6 Graph 3B — Rate Change Impact on Commercial Connections ............................................ 6 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 274 TABLE OF CONTENTS Graph 4— R&R and OCO Funding Sources and Expenditures ............................................. 7 Table 3 — R&R and OCO Funding Sources and Expenditures .............................................. 8 Table 4 — Proforma Operating Results Post Proposed Adjustments ................................... 8 Graph 5 — Annual Operating Results Post Proposed Adjustments ...................................... 9 Table 5 — Fund Balances Post Proposed Adjustments........................................................10 Graph 6 — Fund Balances Post Proposed Adjustments.......................................................10 Graph 7 — Typical Bill Comparison to Other Utilities............................................................11 Table 1 — Current Monthly Water and Wastewater Rates.....................................................19 Graph1 — Rate Equity.............................................................................................................20 Table 6 — Fiscal Year 2016/17 Accounts, ERUs, Consumption and Revenues,..................21 Table 7 — Projection of Average Customer Accounts, ERUs and Billable Consumption... 22 Table 8 — Projected Water and Wastewater Revenue Requirements...................................25 Table 9 — Annual Operating Results Existing Rates.............................................................26 Graph 2 — Annual Operating Surplus (Deficit) Existing Rates.............................................27 Table 10 — Unrestricted and Restricted Reserve Funds Existing Rates..............................28 Graph 8— Reserve Fund Balances Existing Rates................................................................28 Table 2 — Existing and Proposed User Rates and Charges.................................................31 Graph 3A— Rate Change Impact on Single Family Connections........................................32 Graph 3B — Rate Change Impact on Commercial Connections...........................................32 Table 11 — Revenue Difference Post Proposed Adjustments..............................................33 Table 12 — RSR and Operating Capital Outlays....................................................................34 Graph 4—R&R and OCO Funding Sources and Expenditures.............................................35 Table 3 —R&R and OCO Funding Sources and Expenditures..............................................36 Table 13 — Five -Year Capital Improvement Program Sources and Uses .............................36 Table 4 — Proforma Operating Results Post Proposed Adjustments..................................37 Graph 5 — Annual Operating Results Post Proposed Adjustments.....................................37 Table 5 — Fund Balances Post Proposed Adjustments........................................................38 Graph 6 — Fund Balances Post Proposed Adjustments.......................................................39 Table 14 — Fund Balance Differences Post Proposed Adjustments....................................39 Graph 7 — Typical Bill Comparison to Other Utilities............................................................41 Table 15 — Existing and Proposed Miscellaneous Service Charges....................................46 Table 16 — Accounts with Current Reserve Payments.........................................................47 Table 17 — Accounts with Delinquent Reserve Payments....................................................48 Schedule 1 — Water Customer Growth and Billable Consumption Projections..................55 Schedule 2 — Wastewater Customer Growth and Billable Consumption Projections ........ 57 Schedule 3 — Septic to Sewer Unit Absorption and Revenue Forecast..............................59 Schedule 4— Water Operating Expense & Cost Projections...............................................60 Schedule 5 — Wastewater Operating Expense & Cost Projections......................................62 Schedule 6 — Water Proforma Operating Statement.............................................................64 Schedule 7 — Wastewater Proforma Operating Statement...................................................65 Schedule 8 — Basis for Proposed Miscellaneous Service Charges.....................................66 Appendix A— Billing Frequency Report Comprehensive Water, Wastewater and Reclaimed Water Rate Study 275 EXECUTIVE SUMMARY EXECUTIVE SUMMARY OVERVIEW Indian River County (the "County") retained Raftelis Financial Consultants, Inc. (Raftelis) to conduct a comprehensive water, wastewater and reclaimed water rate study addressing revenue sufficiency, including the appropriateness of the existing rate structure and cost recovery of the Miscellaneous Service Charges. Indian River County Department of Utility Services (IRCDUS or "Utility") provides water and wastewater services throughout most of the County except for those areas served by the City of Fellsmere and the City of Vero Beach, which also serves the Town of Indian River Shores, unincorporated parts of the south barrier island and certain unincorporated areas around the City of Vero Beach. Additionally, IRCDUS provides some limited reclaimed water services, primarily to golf courses as an effluent disposal option. Revenues generated from User Rates, Fees and Charges together with other income (collectively "Operating Revenue") provide for the payment of operating and maintenance ("O&M") expenses, debt service, renewal and replacement (R&R), and operating capital outlay (OCO), collectively "Operating Costs". The County recently authorized this comprehensive review of User Rates, Fees and Charges for the current and ensuing five fiscal years, with special emphasis on: 1. Equitable Cost Recovery - where User Rates, Fees and Charges for services, including reclaimed water, bulk and miscellaneous services, generate revenues in reasonable proportion to costs of providing such services to the customers. 2. Revenue Sufficiency -where Operating Revenues are adequate to pay for Operating Costs and meet or exceed bond debt service coverage covenants. 3. Capital Improvement Program (CIP) - where revenue sufficiency and creditworthiness considerations are sufficient to adequately provide for system improvement funding through: (i) reserve funds; (ii), long term debt; (iii) grants; (iv) assessments; or (v) a combination of (i) through (iv). 4. Creditworthiness - where consideration is given to an appropriate balance between debt service coverage achieved from Operating Revenues, the Utility's reserve fund balances and requirements of primary credit rating agencies. EQUITABLE COST RECOVERY The majority of the Utility's current User Rates, Fees and Charges were established pursuant to Resolution 99-58 and with minor exceptions have remained constant since their effective date of October 1, 1999. The User Rates, Fees and Charges for water and wastewater services consist of a billing charge per bill, monthly Service Availability Charges per Equivalent Residential Unit (ERU) and inclining volume block rates per 1,000 gallons of metered service as shown on Table 1. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 27t Executive Summary Table 1- Current Monthly Water and Wastewater Rates The appropriateness of these rates and how equitable the rate structure is can be determined by analyzing the relationship between service and costs for each customer classification. Service is measured by ERU and Consumption and costs is measured by corresponding revenue for each customer classification. The comparative relationships between ERUs, Consumption and Revenue for each customer class were tabulated from the billing frequency data provided by the Utility and attached as Appendix A. Analysis of the billing frequency data for each customer classification showed relatively similar percentages between ERUs, Consumption and Revenues, as illustrated in Graph 1. This strongly suggests that the existing rate structure generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship or percentages to be exactly equal. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 27J Block Volume Tiers (gallons) Amount Water Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $7.76 Volume Charges per 1,000 Gallons Block 1 Per Month Per ERU 0-3,000 $2.20 Block 2 Per Month Per ERU 3,001- 7,000 $2.42 Block 3 Per Month Per ERU 7,001- 13,000 $3.85 Block 4 Per Month Per ERU above 13,000 $7.70 Wastewater Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $14.58 Volume Charges per 1,000 Gallons Individually Metered Residential t cap 12,000 $2.86 Multi -Family & Commercial: Block 1 Per Month Per ERU 0-13,000 $2.86 Block 2 Per Month Per ERU above 13,000 $4.29 Bulk Sewerz Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $13.41 Volume Charges Per 1,000 Gallons $2.98 Fire Protection Per Account $14.17 Reclaimed Water Rate Per 1,000 Gallons $0.67 Sludge, Grease & Septage Rate Per Wet Ton $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. 2. Currently, the City of Fellsmere is the County's only bulk sewer customer. The appropriateness of these rates and how equitable the rate structure is can be determined by analyzing the relationship between service and costs for each customer classification. Service is measured by ERU and Consumption and costs is measured by corresponding revenue for each customer classification. The comparative relationships between ERUs, Consumption and Revenue for each customer class were tabulated from the billing frequency data provided by the Utility and attached as Appendix A. Analysis of the billing frequency data for each customer classification showed relatively similar percentages between ERUs, Consumption and Revenues, as illustrated in Graph 1. This strongly suggests that the existing rate structure generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship or percentages to be exactly equal. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 27J 70T00%� 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% OT00% S`r�� 1< a`�`d�a�N� �aS�eY N, d��a�a`�F Maste�� �°�i► �°� e v Executive Summary Graph 1- Rate Equity IRATE E,Q&lT�Y REVENUE SUFFICIENCY Projected Operating Revenues from existing user rates adequately provide for anticipated operating and maintenance (0&M) expenses and debt service requirements but fall short of addressing the necessary renewal and replacement (R&R) and operating capital outlay (OCO) needs of the Utility through fiscal year 2022/23; this can be observed in Graph 2, where the yellow line should be below the green line and the purple line should be above the x axis. The blue and orange bars represent the individual water and wastewater net surplus or deficit, whereas, the purple line represents the combination of the water and wastewater surplus or deficit. Additionally, it was observed that certain rate structure modifications and rate adjustments to the water and wastewater inclining volume blocks along with budget policy considerations of using reserves to fund a portion of R&R would be of benefit to the Utility, the County and customers. These items are further addressed in the Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations section below. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 27§ Executive Summary The modifications to water and wastewater inclining volume block structure will better address customer water conservation trends and simplify billing. Modifications to the inclining volume rate structure necessitated adjustments to the inclining volume block rates such that the rates will generate approximately the same level of revenue as before the modifications (revenue neutral). The water volume block modifications and accompanying rate per block are as follows: 1. Reduction in the number of water inclining volume blocks and corresponding volume allowances: a. Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month; b. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month; c. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month; d. Block 4 from above 13,000 to eliminate Block 4. 2. Water inclining volume block rate per 1,000 gallons adjustments: a. Block 1 remains the same at $2.20: b. Block 2 from $2.42 to $2.97; c. Block 3 from $3.85 to $7.04; d. Block 4 from $7.70 to Eliminated. The rate structure for both water and wastewater were also modified, for simplification of the bill presentation, whereby, costs associated with the billing charge are incorporated into the service availability charge. A new surcharge of 100 percent is suggested to be applied on both blocks of the Comprehensive Water, Wastewater and Reclaimed Water Rate Study 273 Executive Summary wastewater volume rates for certain master metered customers on the difference between measured wastewater flow and the metered water flow for such customers. This surcharge is provided as encouragement for. customers to address excessive on-site inflow and infiltration (I&I). Comparative existing and proposed rates and charges, including those associated with bulk wastewater, reclaimed water and septage/sludge are shown on Table 2. . Table 2 - Existing and Proposed User Rates and Charges Billing Charge Per Bill Existing Block Volume Tiers(gallons) Amount Proposed Block Volume Tiers(gallons) Amount I Water j $13.41 ' $2.63 1 Billing Charge Per Bill $2.98 $1.29 Fire Protection Eliminated Service Availability Charge: Per Account $14.1__7 $15.16 ` Reclaimed Water Single Family Per ERU $7.76 $0.67 $8.75 Manufactured Home @ 0.85 Per ERU $6.60 Rate Per Wet Ton $7.44 Multi -Family @ 0.85 Per ERU 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. $6.60 2. Applicable to Blocks 1 and 2 wastewater volume rates on the difference between the measured wastewater flow and metered water flow. $7.44 ' Commercial Per ERU - --- -- ( - - - $7.76 $8.75 Volume Charges per 1,000 Gallons: Block 1 Per Month Per ERU 0-3,000 $2.20 0-5,000 $2.20 Block 2 Per Month Per ERU 3,001- 7,000 $2.42 5,001-10,000 $2.97 Block 3 Per Month Per ERU 7,001 - 13,000 _ $3.85 above 10,000 $7.04 Block 4 Per Month Per ERU above 13,000 $7.70 N/A Wastewater Billing Charge Per Bill $1.29 Eliminated_ _ L Service Availability Charge: Single Family Per ERU ( $14.58 $15.60 Manufactured Home @ 0.85 Per ERU $12.39 $13.26 Multi -Family @ 0.85 Per ERU $12.39 $13.26 _ Commercial Per ERU $14.58 $15.60 Charges per 1,000 Gallons: Volume Individually Metered Residential 1 cap 12,000 $2.86 cap 12,000 $2.86 Multi -Family & Commercial: i Block 1 Per Month Per ERU 0-13,000 $2.86 1 042,000 $2.86 Block 2 Per Month Per ERU above 13,000 $4.29 above 12,000 $4.29 I- __ _ I&I Surcharge 2 100.00% Bulk Sewer 3 Billing Charge Per Bill $0.00 $0.00 Service Availability Charge Per Month Per ERU $13.41 j $13.41 Volume Charges Per 1,000_ Gallons - Water Reading $2.63 $2.63 , Volume Charges Per 1,000 Gallons - Sewer Reading $2.98 $2.98 Fire Protection - - Per Account $14.1__7 $15.16 ` Reclaimed Water Disposal Rate Per 1,000 Gallons $0.67 $0.21 Sludge, Grease & Septage Rate Per Wet Ton $15.00 $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. 2. Applicable to Blocks 1 and 2 wastewater volume rates on the difference between the measured wastewater flow and metered water flow. 3. C� urrently, the City of Fellsmere is the County's only_bulk sewer customer. _ _ Comprehensive Water, Wastewater and Reclaimed Water Rate Study 289 Zs /o 20.0% 15.0% 10.0% y c 5.0% 0.0% 10 no/ - Rate Structure & Rate Adjustment Impacts on Single Family zs.00 /0 20.00% 15.00% 10.00% 5.00% 0.00% 5.00% _ o o Monthly Usage (Kgal) o Percent of Events at Flow Range .... Combined Bill Increase (Decrease) % Rate Structure & Rate Adjustment Impacts on Commercial zs.0% 20.0% 15.0% 10.0% a 5.0% 0.0% -5.0% -1000"- zs.00 /o 20.00% 15.00% 10.00% 5.00% 0.00% -5.00% 10 ..OL Monthly Usage (Kgal) Percent of Events at Flow Range .... Combined Bill Increase (Decrease) % i I i zs.00 /o 20.00% 15.00% 10.00% 5.00% 0.00% -5.00% 10 ..OL Monthly Usage (Kgal) Percent of Events at Flow Range .... Combined Bill Increase (Decrease) % Executive Summary Changes to financial/budget policies concerning the accumulation and use for both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are addressed primarily through the balance of Operating Revenues after payment of 0&M expenses and debt service; however, expenditure of budgeted R&R and OCO requirements are not consistent year to year, which results in some years with surpluses and some with deficits. Therefore, to address rate stabilization, funding requirements for R&R and OCO should consider: 1. A budget policy where: a. The annual R&R transfer amount from operating rate revenue is based on a percentage of prior year gross revenues; and b. The annual OCO amounts are based on the last five-year averages with allowances for inflation. 2. Funding additional R&R and OCO from available unrestricted reserves as needed; and. 3. When financially prudent, using Impact Fee Reserve funds to pay for the expansion related portions of annual debt service; thereby, providing additional unrestricted funds for additional R&R and OCO requirements. In this Study, water and wastewater impact fees were used to pay 25 percent of water and 75 percent of wastewater,expansion related debt service through fiscal year 2022/23. These R&R and OCO budget policies for the five fiscal years ending 2022/23 are illustrated on Graph 4 and tabulated on Table 3. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 284 Executive Summary Table 3 - R&R and OCO Funding Sources and Expenditures OTHER RATE ADJUSTMENTS Three other rate adjustments were identified during the course of the study and are more fully discussed later in this report including the development of a Reclaimed Water Rate, Septage and Sludge Rate, and Miscellaneous Service Charges. POST RATE STRUCTURE MODIFICATIONS, RATE STRUCTURE ADJUSTMENTS AND BUDGET POLICY CONSIDERATION RESULTS The revenue neutral rate structure modifications and rate adjustments do not materially change the Operating Balances after debt service; however, limiting the amount of R&R and OCO from rates does provide for more Operating Surpluses. Provided in Table 4 and illustrated in Graph 5 are proforma results based on the rate structure modifications, rate adjustments and budget policy changes. Table 4 - Proforma Operating Results Post Proposed Adiustments 2018/19 2019/20 2.0.2.0/21 2021/22 2022/23 Sources: User Rate Revenue $28,393,500 $29,214,900 $29,849,400 $30,487,400 Annual Rate R&R Transfers $3,386,400 $3,506,000 $3,576,500 $3,649,300 $3,725,800 Reserve Fund R&R Transfers 1,628,800 1,680,800 1,713,800 1,747,900 1,783,700 Annual Rate OCO 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Reserve Fund OCO Transfers 0 0 0 0 0 Total Sources $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Expenditures: 0 1,484,300 1,484,300 1,483,500 1,482,500 R&R Expenditures $5,015,200 $5,186,800 $5,290,300 $5,397,200 $5,509,500 OCO Expenditures 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Total Expenditures $6,354,900 $6,560,400 1 $6,698,600 $6,841,000 $6,989,800 OTHER RATE ADJUSTMENTS Three other rate adjustments were identified during the course of the study and are more fully discussed later in this report including the development of a Reclaimed Water Rate, Septage and Sludge Rate, and Miscellaneous Service Charges. POST RATE STRUCTURE MODIFICATIONS, RATE STRUCTURE ADJUSTMENTS AND BUDGET POLICY CONSIDERATION RESULTS The revenue neutral rate structure modifications and rate adjustments do not materially change the Operating Balances after debt service; however, limiting the amount of R&R and OCO from rates does provide for more Operating Surpluses. Provided in Table 4 and illustrated in Graph 5 are proforma results based on the rate structure modifications, rate adjustments and budget policy changes. Table 4 - Proforma Operating Results Post Proposed Adiustments Comprehensive Water, Wastewater and Reclaimed Water Rate Study 28A 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 User Rate Revenue $28,393,500 $29,214,900 $29,849,400 $30,487,400 $31,137,100 $31,806,800 Other Revenues 2,245,100 2,569,900 2,584,400 2,616,100 2,669,900 2,724,500 Gross Revenues $30,638,600 $31,784,800 $32,433,800 $33,103,500 $33,807,000 $34,531,300 0&M Expenses 20,576,200 21,260,100 21,968,700 22,702,300 23,461,800 24,249,500 Net Revenue $10,062,400 $10,524,700 $10,465,100 $10,401,200 $10,345,200 $10,281,800 Impact Fees 0 1,484,300 1,484,300 1,483,500 1,482,500 1,075,700 Net Rev & Impact Fees $10,062,400 $12,009,000 $11,949,400 $11,884,700 $11,827,700 $11,357,500 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 2,891,000 Operating Balance $6,078,600 $8,023,600 $7,964,200 $7,901,500 $7,847,300 $8,466,500 R&R Transfers 5,017,400 3,386,400 3,506,000 3,576,500 3,649,300 3,725,800 Operating Capital Outlay 2,101,300 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Net Surplus (Deficit) ($1,040,100) $3,297,500 $3,084,600 $2,916,700 $2,754,200 $3,260,400 Debt Service Coverage (Net Revenue): Required 1.20 1.20 1.20 1.20 1.20 1.20 Projected 2.53 2.64 2.63 2.61 2.60 3.56 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 28A Executive Summary Graph 5 - Annual Operating Results Post Proposed Adjustments The primary differences on Operating Revenues resulting from the proposed rate structure modification, rate adjustment and budget policy considerations are: 1. Operating Revenue transfers to the R&R fund and OCO expenditures are now adequately addressed resulting in Operating Revenue surpluses. 2. Both water and wastewater have Operating Surpluses (as clearly illustrated when comparing Graph 2 to Graph 5) These changes are the result of: 1. Limiting R&R transfers for water to 12 % and wastewater to 10 % of prior year revenues; 2. Funding the balance of the R&R requirement from unrestricted Operating Reserves; and 3. Using water and wastewater impact fees for a portion of the expansion related debt service. In addition to debt service coverage requirements it is important that the Utility enterprise maintain prudent levels of unrestricted reserve funds to provide rate stability, address emergencies, manage existing and future CIPS and enhance creditworthiness. Projections of unencumbered balances from fiscal years 2017/18 through FY 2022/23 are provided in Table 5 and illustrated in Graph 6. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 284 Executive Summary Table 5 - Fund Balances Post Proposed Adiustments Comprehensive Water, Wastewater and Reclaimed Water Rate Study IM 2017/18 2018/19 2019/20 2020/21 2'021/22 2022/23 Revenue Fund Beginning Balance $30,903,100 $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 Cash Inflows (1,040,100) 3,297,500 3,084,600 2,916,700 2,754,200 3,260,400 Cash Outflows (4,036,000) (10,838,800) (6,880,800) (1,713,800) (1,747,900) (1,783,700) Ending Balance $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 $18,175,400 Suggested Min Bal $7,919,700 $7,900,100 $8,128,600 $8,346,000 $8,570,800 $8,532,600 R&R Fund Beginning Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Cash Inflows 5,017,400 5,015,200 5,186,800 5,290,300 1 5,397,200 5,509,500 Cash Outflows (5,017,400) (5,015,200) (5,186,800) (5,290,300) (5,397,200) (5,509,500) Ending Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Water Impact Fee Fund Beginning Balance $3,998,000 $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 Cash Inflows 11528,500 1,560,700 1,592,900 1,624,100 1,651,800 1,689,200 Cash Outflows (1,000,000) (1,304,000) (1,369,000) (1,303,800) (2,803,600) (220,300) Ending Balance $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 $5,644,500 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Wastewater Impact Fee Fund Beginning Balance $5,997,000 $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 Cash Inflows 3,242,900 3,345,800 1 3,448,900 3,555,500 3,668,000 3,789,500 Cash Outflows (750,000) (2,180,300) (2,180,300) (2,179,700) (2,178,900) I (855,400) Ending Balance $8,489,900 $9,655,400 $10,924,000 $12,299,800$13,788,900 $16,723,000 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study IM Executive Summary TYPICAL BILL COMPARISON TO OTHER UTILITIES A common activity used by administrators, management, customers and media during a utility rate setting process is a comparison of the existing and proposed rates to those of other nearby communities/utilities. Although this activity provides a comparison, it generally is misinterpreted and utilized incorrectly. Cost recovery through User Rates, Fees and Charges is a multifunctional activity of utility enterprises, which for the most part, use common or similar names for the rate, charge and fee components; however, in many instances are formulated using different methodologies, costs and policies. The cost allocations and formulation of determinants for each rate, charge or fee generally varies significantly. Therefore, comparisons of other utilities should be considered as illustrations of the amount paid by the customers and not functional cost of service. Nearby communities were contacted to obtain current water and wastewater rates. The results for a typical 5,000 gallons per month single family water and wastewater customer were calculated and illustrated on Graph 7. The amounts shown on the graph represent the monthly billings before any franchise, service or other applicable fees or charges not directly related to the cost for the subject utility service. Graph 7 - Typical Bill Comparison to Other Utilities OTHER ITEMS CONSIDERED IN THIS STUDY In addition to rate structure and revenue sufficiency the IRCDUS requested that: 1) ERU Reserve accounts be review with consideration of providing guidance toward reimbursements and accounts Comprehensive Water, Wastewater and Reclaimed Water Rate Study 21¢ DwhomiG $37.67 _ $52.12 ' m, 7Li►.my _ $31.46 _ � $50:14 $46.95- 1'r� - $30.85 $46.08 $42.75 l 5 $40.68- f $39.23 C r _$25.52 f--$41-.56 ---� QR1W _$22.26. ` -$27.22 f ' ' • $17 75 — - --- $30.17 $2049 _ $30.17 W11 0„11 ei �t a 1 0 ;.:1 1� mm” 90 fflkagy A wbaw� f w - OTHER ITEMS CONSIDERED IN THIS STUDY In addition to rate structure and revenue sufficiency the IRCDUS requested that: 1) ERU Reserve accounts be review with consideration of providing guidance toward reimbursements and accounts Comprehensive Water, Wastewater and Reclaimed Water Rate Study 21¢ Executive Summary receivable issues; and 2) a Uniform Septic to Sewer (S2S) policy be developed to provide financial support for future S2S assessment programs. These are summarized below and more fully discussed in the body of this report. ERU Reserve Accounts The IRCDUS has a policy of allowing property owners to advance purchase water and wastewater capacity through the payment in full of the then current water and/or wastewater impact fee. This policy also requires monthly payments based on the then current Service Availability Charge to help defray 0&M and other costs of maintaining the reserve capacity. Property owners voluntarily subscribe to advance capacity purchases to ensure that water and wastewater capacity will be available when development occurs at a future date. Discussions and information provided by IRCDUS staff, indicate that advance capacity purchase accounts can be broadly classified as either current or delinquent. Current meaning that all required service availability payments have been made and delinquent meaning that such payments have not been fully made and are accruing penalties. As of June 30, 2018, there were approximately 8,147 current and delinquent combined water and wastewater reserve ERUs on record. It is understood that certain current accounts may desire reimbursement of impact fees not being used; however, unless a provision exists in the advance capacity purchase agreement for reimbursement of all or a portion of the impact fees, the Utility is currently limited to allowing such accounts to suspend reserve payment and forfeit all rights to the capacity. Since the number of such accounts are unknown the amount of financial impact cannot be exactly determined except that suspension and forfeiture would not have a material financial impact on the Utility. Delinquent reserve accounts account for approximately $4.67 million in accounts receivable that have accumulated through nonpayment of monthly charges and penalties. It is believed that the account holders of delinquent accounts should first be notified of any pending administrative, accounting and/or legal action such that failure of a delinquent account to be made current within 90 days will result in: 1. Capacity associated with the delinquent account is considered abandoned and is no longer reserved for such properties; and 2. Amounts accumulated in the Utility enterprise accounts receivable associated with the delinquent account shall be written off. Uniform Septic to Sewer Policy To address environmental concerns in the Indian River Lagoon the Board of County Commissioners is promoting a S2S program to assist with the construction of localized wastewater collection facilities in areas of the County that otherwise are or would be dependent on septic tanks a means for wastewater treatment and disposal. Costs associated with S2S projects include: 1) construction of the localized wastewater collection facilities that benefit all properties; 2) on-site connection to the localized wastewater collection facilities and septic tank abandonment for those properties with existing septic tanks; and 3) wastewater impact fees paid prior to connection, currently $2,796 per ERU. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2�1 Executive Summary The Uniform S2S policy recognizes that each project will be unique with its own set of constraints including costs, socioeconomics, number of existing septic tanks, contribution to pollution, etc.; however, the policy provides for a uniform basis to address the financial responsibilities of each assessment project. 1. Project Funding a. Property owners are.responsible for a minimum of one third of the project costs. b. The County will seek the balance of the funding from other sources. 2. Assessments Program a. Maximum interest rates for each benefit assessment program will be limited to the greater of: (i) two percent; or (ii) one half the current Board of County Commission approved rate. b. Amortization of a property's total assessment shall be through equal annual installments, plus assessment expenses, over a period not exceeding 20 years. 3. IRCDUS Connection Incentives a. Option 1 provides a credit of 100 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect prior to wastewater service being available at the property's location. b. Option 2 provides a credit of 50 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect within one year of wastewater service being available at the property's location. FINDINGS, CONCLUSIONS AND RECOMMENDATIONS Findings This study undertook a comprehensive review of the Utility's critical customer and financial data to understand how and if the existing rate structure and rates are just and equitable and generates sufficient revenues to fully fund operations including R&R and OCO, remain in compliance with bond covenants and address future capital improvements. The review of customer billing data determined that the existing water and wastewater rate structure remains a just and equitable cost recovery mechanism; however, the review also determined that certain rate components within the rate structure should be modified to better reflect customer conservation and usage characteristics. Forecasts of operating revenues, fiscal requirements, R&R and capital improvements indicated existing rates are adequate to address 0&M expenses, debt service and coverage, but fall short of fully funding the IRCDUS' desired levels of R&R and OCO. Additional reviews were conducted on the IRCDUS' schedule of Miscellaneous Service Charges and reserve funds. Based on an understanding of current and future miscellaneous service requirements, the review identified a need to update costs associated with labor, material and equipment together with the addition/deletion of certain miscellaneous services. Projections of the Utility's Operating Reserve Fund, R&R Fund, Water Impact Fee Fund and Wastewater Impact Fee Fund found each could adequately fund projected improvement projects and maintain sufficient reserves for emergencies and creditworthiness. It further identified that transfers and management among these reserve fund could address additional R&R needs and assist in avoidance of future rate increases. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2f J Executive Summary Conclusions Based on study findings it was concluded that the existing rate structure and rates have been and are providing sufficient revenues on a just and equitable basis. However, several minor water and wastewater user rate structure modifications and rate adjustments were identified to: 1) improve and administratively simplify the structure on a revenue neutral basis; and 2) adjust for current customer conservation disciplines. The study additionally concluded that several specific limited application user rates along with the Miscellaneous Service Charges need to be adjusted to adequately recover the costs of such services. It is concluded that levels of R&R funding to maintain the facilities in excellent serviceable condition for the health, safety and welfare of the community will vary year to year such that the Utility should: 1) fund all R&R projects through the R&R Reserve Fund; 2) transfer a minimum amount of operating revenues to the R&R Reserve Fund based on a percentage of prior years' revenue and not on a basis of amounts determined from annual budgeted R&R projects; 3) if required supplement the R&R transfers from the unrestricted Operating Reserve Fund; and 4) set and maintain a minimum amount for the R&R Reserve Fund. It is also concluded that consideration be afforded to more frequent rate studies due to there being approximately 18 years since the last rate study in 1999. It is common practice for utilities to undertake periodic (3 to 5 years) comprehensive rate studies along with annual revenue sufficiency reviews between such studies. Such practice allows the IRCDUS to address organizational, financial, rate and policy issues in advance of anticipated impacts due to operations, fiscal requirements, capital needs, customer characteristics and environmental items that may impact the continued success of the Utility. Another practice that utilities use to address unanticipated changes to the customer base, operating expenses, environmental requirements or other items that impact fiscal requirements is providing an indexing mechanism to adjust user rates without having to commission a rate study. The indexing mechanism can be used when the utility is confident that customer demand and usage characteristics have not materially changed to where the existing rate structure would no longer provide for just and equitable cost recovery. There are several different indexing methods available, however, it is generally preferable to use one that is simple and familiar to the County, such as the Consumer Price Index (CPI) limited to a maximum of 3.0 percent. Recommendations Based on the information, analysis and discussions included in the report, it is recommended that: 1. The County proceed to establish the following rate structure modifications and rate adjustments with an effective date of on or after March 1, 2019. a. Recover existing billing charge costs through the Service Availability Charge except for Bulk and Reclaimed Water customers. b. Adjust Service Availability Charges to recover respective billing costs. i. Water • Single Family Water to $8.75 per ERU • Manufactured Home to $7.44 per ERU • Multi -Family to $7.44 per ERU • Commercial to $8.75 per ERU ii. Wastewater Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2f J Executive Summary • Single Family Water to $15.60 per ERU • Manufactured Home to $13.26 per ERU • Multi -Family to $13.26 per ERU • Commercial to $15.60 per ERU c. Reduce the number of water inclining volume blocks and corresponding volume allowances: i. Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month; ii. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month; iii. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month; and iv. Block 4 from above 13,000 to eliminate Block 4. d. Water inclining volume block rate per 1,000 gallons adjustments: i. Block 1 remains the same at $2.20: ii. Block 2 from $2.42 to $2.97; iii. Block 3 from $3.85 to $7.04; and iv. Block 4 from $7.70 to Eliminated. e. Bill all water and wastewater volume in hundreds of gallons. f. Establish wastewater volume Block 2 to 12,000 gallons for all classifications. g. Establish 1&1100 percent surcharge for Wastewater Volume Blocks 1 and 2. h. Adjust monthly Fire Protection Fee to $15.16 per account. i. Maintain the Septage and Sludge Rate at $15.00 per wet ton. j. Establish a Large User Non -Pressurized Interruptible Service Disposal Reclaimed Water Rate of $0.21 per 1,000 gallons available only through agreement; where a Large User is required to accept a minimum number of gallons per day on an average annual basis as specified in their Reclaimed User Agreement. k. Adjust the Miscellaneous Service Charges as proposed herein. 2. Establish R&R policies of. a) annual transfers of 12 percent of prior year's water gross revenue and 10 percent of prior year's wastewater gross revenue to the R&R Reserve Fund; b) fund balance of R&R requirements, if needed from unrestricted Revenue Reserve Fund; c) funding all R&R from the R&R Reserve Fund; and d) maintain minimum R&R Reserve Fund balance of $2,500,000. 3. Utilize Impact Fee Reserves, when available, pay minimum of 25 percent water expansion related debt service and 75 percent of wastewater expansion related debt service. 4. Address delinquent Reserve Accounts and establish policy moving forward. 5. Consider the Uniform Septic to Sewer Policy (S2S) as proposed herein. 6. Provide appropriate notice to customers regarding the rate structure modifications and rate adjustments. 7. Conduct a rate study and policy reviews periodically (minimum of 3 -year to 5 -year intervals) to ensure that the existing rates and cost recovery program equitably provide sufficient revenues to address the fiscal and creditworthiness requirements of the Utility. 8. Adopt a provision for indexing the user rates by lessor of: a. the annual difference not less than zero between the CPI for All Urban Consumers for twelve months prior to April of the current year; or b. 3.0 percent. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?9 Executive Summary The expenses, costs, and criteria associated with rate making are representative of averages that are developed primarily from historic data along with projections based on opinions and assumptions. Significant amounts of historical review and analysis, together with the development of assumptions based on prudent engineering, financial and ratemaking relationships were utilized in the development of the customers, operating activity, costs and proposed rate and changes. Some of the assumptions will inevitably change or not materialize, and unanticipated events may occur which could significantly change the results presented herein. Comprehensive Water, Wastewater and Reclaimed Water.Rate Study 2?A INTRODUCTION GENERAL As a matter of prudent management, IRCDUS authorized a study to determine the appropriate level of User Rates, Fees and Charges for just and equitable recovery of operating expenses, Renewal and Replacement (R&R) and Operating Capital Outlay, along with maintaining reasonable levels of unrestricted reserves and addressing debt covenants. This report provides discussions, tables and schedules relative to the study process including reviews, data analysis, findings and conclusions regarding revenue generation and budget policy recommendations for the next five fiscal years ending September 30, 2023. The rate study focuses on several important customer, budget and financial elements consisting of: 1. Rate structure: a. Equivalency basis for Multi -Family and Manufacture Home customers; b. Inclining water conservation volume blocks; and c. Incremental rate for each water conservation volume block. 2. Operating revenue sufficiency; 3. Fund balance requirements for: a. Unrestricted Revenue Reserve Fund; b. R&R Reserve Fund; c. Water Impact Fee Reserve Fund; and d. Wastewater Impact Fee -Reserve Fund. 4. Five-year Capital Improvement Plan (CIP) funding. 5. Uniform policy for septic to sewer elements of CIP. 6. Cost recovery for miscellaneous, ancillary and penalty charges. COMPREHENSIVE RATE MODEL In addressing the study needs, a Microsoft Excel -based comprehensive rate model was developed and utilized. The computer rate model has the capability to project the salient attributes associated with the review, analysis and development of comprehensive rates, including but not limited to customer statistics, budgets, fiscal requirements, existing User Rates, Fees and Charges, proforma statements, sources and uses of the capital funding program and Utility reserve fund balances. The computer model is a dynamic tool that was used to identify the effect of various alternatives with respect to changes in fiscal requirements, customer growth, rate structure modifications, rate adjustments and operating results. MEETINGS AND ACKNOWLEDGEMENTS During the course of the study, several meetings were conducted with County staff members including those from the IRCDUS and Administration. The meetings focused on obtaining a clear understanding of existing issues, future needs and other management and financial requirements of the IRCDUS. The projected expenses, costs and requirements contained herein and used as the basis for the proposed multi-year rates were identified and prepared with the assistance, work and guidance provided by Utility staff members. It should also be noted that prudent ratemaking requires a conservative approach where revenues are not overstated, and expenses are not understated. The assumptions herein adhere to this conservative approach and it should be expected that actual results will exceed expectations reflected in this study. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?i EXISTING RATES, CUSTOMER CHARACTERISTICS AND PROJECTIONS GENERAL The County uses an enterprise fund to account for its water, wastewater and reclaimed water services and like any self-sustaining business is required to generate revenues sufficient to pay for 100 percent of all 0&M expenses along with the requirements of any existing debt service, R&R, and minor capital costs (collectively Operating Costs). Major capital improvement costs are funded from several sources including but not limited to operating reserves, impact fees, grants and assessments. Gross revenue of the enterprise is derived from: (i) User Rates; and (ii) miscellaneous service fees and charges for specifically requested services. The primary source of revenues, approximately 93 percent, is obtained from the monthly user rates which consists of Billing Charges, Service Availability Charges, four inclining water volume charges, and two inclining wastewater volume charges. The water and wastewater rate structures have remained consistent and no significant rate adjustments have occurred since 1999. It should be noted that reclaimed water services are provided through certain customer connections primarily for effluent disposal purposes. Reclaimed water connections are and anticipated to remain limited to a small number or large usage customers in the foreseeable future. EXISTING WATER AND WASTEWATER RATE STRUCTURE AND RATES The User Rates, Fees and Charges established pursuant to Resolution 99-58 have remained, for the most part, the same since their effective date of October 1, 1999 and consist of the following: 1. A monthly Billing Charge per bill for water and wastewater service; this charge is designed to recover a portion of the expenses associated with billing and customer services. 2. A monthly Service Availability Charge per Equivalent Residential Unit (ERU); this charge is designed to recover a portion of expenses, debt service, R&R, minor capital and other requirements generally related to ongoing operations. Service Availability Charges for manufactured home and multi -family connections are determined based on 0.85 ERU per dwelling unit. 3. Volume rates are designed to encourage conservation of resources and recover the balance of operating requirements and are structured as follows: a. Water volume rates consist of four inclining rates per 1,000 gallons associated with four inclining blocks per ERU: Block 1(0 - 3,000 gal), Block 2 (3,001- 7,000 gal), Block 3 (7,001-13,000) and Block 4 (above 13,000 gal). b. The wastewater volume rates consist of a single rate per 1,000 gallons for single family and manufactured homes to a maximum of 12,000 gallons and two inclining blocks per ERU for commercial and multi -family customers: Block 1 (0 - 13,000 gal) and Block 2 (above 13,000 gal). Summarized in Table 1 are the current User Rates, Fees and Charges. There have been no significant rate structure or rate adjustments since October 1, 1999. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?A Existing Rates, Customer Characteristics and Projections Table 1 - Current Monthly Water and Wastewater Ratec In addition to the specific rates, fees and charges listed in Table 1, the IRCDUS has other miscellaneous fees and charges to recover costs associated with services including but not limited to fire protection, meter replacement and removal, water and wastewater connection, reconnection activities, and other miscellaneous requested services, which are addressed more fully in the Miscellaneous Service Charge Update section of this report. HISTORIC WATER AND WASTEWATER CUSTOMERS AND REVENUE GENERATION SUMMARY The County provided water and wastewater billing data for the 12 consecutive months ending September 30, 2017. The information contained in the billing data register included, by customer classification, the number of accounts billed, the number of ERUs which received service, the monthly metered water usage and the corresponding monthly revenue collected. A billing frequency analysis was performed on the water and wastewater billing data to substantiate with relative certainty the Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?$ Block Volume Tiers (gallons) Amount Water Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $7.76 Volume Charges per 1,000 Gallons Block 1 Per Month Per ERU 0-3,000 $2.20 Block 2 Per Month Per ERU 3,001- 7,000 $2.42 Block 3 Per Month Per ERU 7,001- 13,000 $3.85 Block 4 Per Month Per ERU above 13,000 $7.70 Wastewater Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $14.58 Volume Charges per 1,000 Gallons Individually Metered Residential 1 cap 12,000 $2.86 Multi -Family & Commercial: Block 1 Per Month Per ERU 0-13,000 $2.86 Block 2 Per Month Per ERU above 13,000 $4.29 Bulk Sewer2 Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $13.41 Volume Charges Per 1,000 Gallons $2.98 Fire Protection Per Account $14.17 Reclaimed Water Rate Per 1,000 Gallons $0.67 Sludge, Grease & Septage Rate Per Wet Ton $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. 2. Currently, the City of Fellsmere is the County's only bulk sewer customer. In addition to the specific rates, fees and charges listed in Table 1, the IRCDUS has other miscellaneous fees and charges to recover costs associated with services including but not limited to fire protection, meter replacement and removal, water and wastewater connection, reconnection activities, and other miscellaneous requested services, which are addressed more fully in the Miscellaneous Service Charge Update section of this report. HISTORIC WATER AND WASTEWATER CUSTOMERS AND REVENUE GENERATION SUMMARY The County provided water and wastewater billing data for the 12 consecutive months ending September 30, 2017. The information contained in the billing data register included, by customer classification, the number of accounts billed, the number of ERUs which received service, the monthly metered water usage and the corresponding monthly revenue collected. A billing frequency analysis was performed on the water and wastewater billing data to substantiate with relative certainty the Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?$ Existing Rates, Customer Characteristics and Projections number of accounts, ERUs, and the corresponding usage characteristics for each customer classification. To verify the results of the bill frequency analysis, revenues were first calculated based on the resulting customer data findings and the existing user rates and charges. This information was then compared to the revenues contained within the billing data register (The calculated revenues from the bill frequency analysis were within 1 percent of the revenues contained in the billing data register which validates the customer and characteristics of the data). A review of the water and wastewater customers developed from the FY 2016/17 billing records, indicated that the system provides service to four identified customer groups consisting of residential, commercial, governmental and special service connections. 1. The residential customer group consist of single family, manufactured and multi -family homes (both individually metered and master -metered connections); 2. The commercial customer group consists of non-residential connections including hotels, motels, restaurants and other business-related entities; 3. The governmental group is applicable to local, state and federal government connections: 4. The other customer group have special service conditions including irrigation, hydrant, reclaimed water, bulk, and reserve accounts'. The appropriateness of the rate structure can be determined by analyzing key relationships among customer classifications. Comparative relationships between ERUs, Consumption and Revenue for each customer class are illustrated in Graph 1 and tabulated in Table 6 from billing frequency data in Appendix A. X0,0000 60.0000 50.0000 40.00 0 30.0000 20.000!0 10.0000 0.00010 PEP- ea��e`ete�e �e`etea J,�F�ast < 1- Rate RATE IEQ,% ITIM .r p ERUs Consumption � Revenue NON Ge��eC�,aGo� e ' Reserve accounts paid impact fees to guarantee availability of utility capacity and are required to pay a monthly fixed charge per ERU. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 226 Existing Rates, Customer Characteristics and Projections Table 6 - Fiscal Year 2016/17 Accounts. ERUs. Consumntinn and Rpvpnupcl Customer Classification Accounts Percent Quantity of Total ERUs Percent Quantity of Total Consumption' Percent Quantity of Total Revenues Percent Amount of Total Water Single Family 39,393 86.1% 39,632 68.0% 2,015,897 69.3% $9,919,100 68.2% Irrigation 95 0.2% 227 0.4% 37,002 1.3% 233,800 1.6% MH Individual Metered 2,822 6.2% 2,399 4.1% 74,258 2.6% 455,500 3.1% MH Master Metered 6 0.0% 249 0.4% 8,162 0.3% 41,400 0.3% MF Individual Metered 823 1.8% 700 1.2% 30,517 1.0% 166,400 1.1% MF Master Metered 539 1.2% 7,164 12.3% 259,005 8.9% 1,283,000 8.8% Commercial 1,942 4.2% 7,109 12.2% 434,641 14.9% 2,185,600 15.0% Government 99 1 0.2% 811 1.4% 49,579 1.7% 246,800 1.7% Hydrant 12 1 0.0% 1 12 0.0% 1 1,481 0.1% 1 4,600 0.0% Total 45,731 100.0% 58,303 100.0% 1 2,910,542 100.0% $14,536,200 100.0% Wastewater Single Family 20,634 78.3% 20,875 52.6% 955,823 52.6% $6,480,000 52.2% MH Individual Metered 2,825 10.70 2,402 6.1% 74,044 4.1% 666,500 5.4% MH Master Metered 3 0.0% 61 0.2% 2,131 0.1% 16,800 0.1% MF Individual Metered 835 3.2% 710 1.8% 30,641 1.7% 229,200 1.8% MF Master Metered 518 2.0% 7,174 18.1% 257,021 14.1% 2,001,500 16.1% Commercial 1 1,440 5.5% 7,028 17.7 o 433,665 23.8% 2,592,300 20.9% Government 81 0.3% 891 2.2% 40,722 2.2% 1 277,100 2.2% Bulk J1 0.0% 1526 1.3% 24,368 1.3% 157,200 1.3% Total 1 26,337 1 100.0% 1 39,667 100.0% 1,818,415 1 100.0% $12,420,600 100.0% 1. Statistics exclude Reserve, Fire Protection and Sewer -Only customers. 2. Consumption is shown in thousands of gallons. A review of the data in the table above shows that the percentages between ERUs, Consumption and Revenues are relatively similar for each customer classification. This strongly suggests that the existing rate structure generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship or percentages to be exactly equal. EXISTING RATE STRUCTURE OBSERVATIONS Although the existing rate structure generates revenue on a reasonable cost of service basis, the number of water inclining volume blocks, volume allowances within each inclining block and rate differential between each inclining block should be adjusted to: 1) better represent the water conservation trends of existing customers; and 2) provide a more understandable and administratively efficient mechanism for volume revenue generation. The inclining block adjustments proposed later in this report will reduce the inclining blocks from four to three. The adjustments will reduce the financial burden on moderate use customers while maintaining incentive for conservation. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 221 Existing Rates, Customer Characteristics and Projections PROJECTED WATER AND WASTEWATER CUSTOMERS AND CONSUMPTION The FY 2016/17 billing frequency analysis provides historic actual data associated with the number of accounts and ERUs together with the average monthly billable consumption per rate block per ERU by customer class. These billable flows per block are considered reliable indicators for ratemaking and projection purposes, as average usage trends based on current understanding of the service area are not anticipated to vary materially from year to year except for periods experiencing unusual weather conditions. Pursuant to discussion with IRCDUS staff, an understanding of recent construction trends in the service area and maintaining a conservative approach to forecasting customer growth for rate making purposes, an annual growth rate of approximately 2% to -3% was selected for the analysis period through FY 2022/23. This growth rates equates to approximately 1,100 ERUs per year each for water and wastewater. A summary of the forecasted growth in the customer accounts, ERUs and billable consumption are summarized in Table 7 with more detailed information provided in Schedules 1 and 2. In addition to the growth shown in Table 7, the IRCDUS anticipates promoting a S2S program with incentives that will result in customer increases. For this study, estimated numbers of S2S accounts, ERUs and revenue are provided in Schedule 3. It should be noted that due to the uncertainty and low numbers, forecasts of S2S ERUs and revenue are not included for the purpose of adjusting rates if necessary. Table 7 - Proiection of Averaae Customer Accounts. ERUs and Billable Consumntion Water 2016/L7 2017/18 2018/19 2019 20 2020.21 2021 22 2022/23 Accounts 45,731 46,643 47,575 48,524 49,491 50,479 51,486 ERUs 58,303 59,464 60,649 61,858 63,090 64,347 65,628 ERU Growth 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% Billable Consumption/ 1,000 gal 2,910,542 2,967,968 3,026,592 3,086,396 3,147,337 3,209,527 3,272,904 Wastewater Accounts 26,337 27,454 28,265 29,102 29,962 30,849 31,762. ERUs 39,667 41,944 43,126 44,343 45,596 46,887 48,217 ERU Growth 2.8% 2.8% 2.8% 2.8% 2.8% 2.8% Billable Consumption/ 1,000 gal 1,818,415 1,898,209 1,992,974 2,048,774 2,106,200 2,165,379 2,226,335 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 227 FISCAL REQUIREMENTS GENERAL Fiscal requirements within IRCDUS' annual budget as approved by the County's Board of Commissioners, are characterized as first, those associated with direct operating activities such as 0&M expenses, annual debt service, R&R and OCO; and second, portions of annual requirements to support major capital improvements and stabilize reserve funds. Except for grants and direct contributions, the primary sources of funding these fiscal requirements are from User Rates, Fees and Charges, miscellaneous revenue, interest income and impact fees. A cash basis approach is common in water and wastewater ratemaking where fiscal requirements are partitioned to correspond to the flow of funds and provisions associated with tax-exempt long- term debt indentures, consisting primarily of 0&M expenses, debt service including both principal and interest, R&Rz and certain capital not specifically addressed in the Capital Improvement Plan (CIP). In addition, consideration is given to debt covenant and cash reserves for creditworthiness and prudent financial stability of the Utility. These fiscal requirements are reduced by revenues from sources other than User Rates, Fees and Charges such as interest income, meter installation charges, penalties and other miscellaneous charges resulting in net rate requirements for ratemaking. PROJECTED NET RATE REQUIREMENTS The projected net rate requirements to be recovered through monthly water and wastewater User Rates, Fees and Charges are initially identified using the adopted budget for fiscal year 2017/18 and then projected to establish requirements for rate test fiscal year 2018/19 and four additional fiscal years. Projections for fiscal years 2018/19 through 2022/23, reflect the anticipated impacts of inflation, labor and benefit adjustments, growth and other increases affecting utilities. These impacts are addressed on a budget line item basis using specific escalation factors. This process results in fiscal and net rate requirements that reasonably reflect future economic operating conditions of the IRCDUS. The major categories associated with net rate requirement consist of: 0&M expenses, debt service, expenditures and transfers to R&R, Operating Capital Outlay3 (OCO) and other revenue. 0&M Expense 0&M expense is the largest categories of cost within IRCDUS' Operating budget. These expenses typically include the cost of labor, benefits, insurance, electricity, chemicals, maintenance, supplies, administration and other items necessary for the operation and maintenance of the system. Discussions with IRCDUS staff together with a review of the reasonableness of the projected 0&M expenses suggest that the 0&M expenses reasonably reflect sufficient amounts for quality levels of operations. There are no additional employees assumed during the analysis period. Debt Service Debt Service includes the principal and interest on outstanding debt obligations payable from the net revenues of the Utility. As of September 30, 2017, the County had two outstanding debt obligations: The Water and Sewer Revenue Refunding Note Series 2015 and the Water and Sewer Revenue Refunding Bonds Series 2009. Annual debt service payment on these 2 Provisions for transfers to a R&R account is used as a proxy for depreciation. 3 Minor capital items not included in the CIP. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 22§ Fiscal Requirements obligations is approximately $3.9 million until fiscal year 2021/22, which then reduces upon the maturity of the Series 2015 note. R&R Transfers Annual R&R transfers from net revenues are necessary, not only to comply with debt covenants but also to have continuing rate revenue provide for a portion of necessary facility replacement. Annual R&R transfer allowances from user rate revenues at levels less than depreciation is not unusual for utilities, as many capital improvement programs funded from sources other than R&R, such as unrestricted reserves, grants and within debt funding for projects that include upgrading and replacement of existing system facilities. Therefore, although the collective level of R&R within the fiscal year 2017/18 budget is believed to be adequate, a portion of the R&R projects for the next five fiscal year will be considered funded from existing unrestricted reserves. Operating Capital Outlay Operating capital outlay consist of machinery, vehicles, communications and data processing equipment, and other items not directly related to treatment and transmission of water and wastewater services. These amounts generally vary annually and similar to R&R, amounts not provided from annual rates can be secured from unrestricted reserves. For ratemaking purposes, amounts for other operating capital requirements have been projected based on the approximate average amounts from the last five fiscal years and similar to R&R any additional amounts are considered funded from existing unrestricted reserves. Other Revenue In addition to revenue generated from ongoing User Rates, Fees and Charges, the IRCDUS earns interest income from investments, charges for various services, such as meter installation, turn on/off, fire protection, etc. and from penalties pursuant to codified policies. The primary assumptions utilized in the projection of net fiscal requirements for the five years subsequent to fiscal year 2017/18 are: 1. General operating expenditures are anticipated to be impacted by general inflation at 2.5%. 2. Personnel and benefit expenses are projected to increase at an annual rate of 3.0%, which includes cost of living adjustments, promotions and merit increases. 3. Expenditures influenced by both inflation and customer growth, such as chemicals and electric, are projected utilizing a combined inflation and growth factor of approximately 4.5% per year for water and 5.3% per year for wastewater. 4. Annual expenditures for supplies and routine repairs and maintenance are projected at an annual rate of 3.0%. S. Annual R&R requirements are projected at 18.5 percent and 14.0 % percent of the previous year's gross revenue respectively for water and wastewater. 6. Operating Capital Outlay amounts are projected at approximate average amounts from the last five fiscal years. 7. As applicable, Other Revenue items, such as meter installation, are projected based on related activity, historic levels or other related relationships. 8. Fiscal Requirement amounts for both R&R and Operating Capital Outlay are included at the total anticipate levels, which in some years may place an undue burden on rate revenue. To better accommodate and balance such requirements, funds to address portions of the totals are projected from unrestricted reserves. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 221 Fiscal Requirements Projections of fiscal and net rate requirements discussed above are summarized in Table 8 from projected line item water and wastewater budgets contained in Schedules 4 and 5 for water and wastewater, respectively. It should be noted that fiscal requirements for reclaimed water (wastewater disposal) are included in Schedule 5 with wastewater. Reclaimed water is provided to certain connections primarily for effluent disposal and currently not considered as a full cost recovery commodity service. Table 8 - Proiected Water and Wastewater Revenue Renuirements Projections of net rate requirement are based on anticipated events and assumptions that are subject to change, especially those associated with growth and inflation; therefore, no assurance can be given with respect to the probability or levels of such projections. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 399 2017/18 2018/19 20'19/20 2020/21 2021/22 2022/23 Fiscal Requirements 0&M Expenses 1 $20,576,200 $21,260,100 $21,968,700 $22,702,300 $23,461,800 $24,249,500 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 2,891,000 R&R 2 5,017,400 5,015,200 5,186,800 5,290,300 5,397,200 5,509,500 Operating Capital Outlay 2 2,101,300 1,339,700 1,373,600 1,408,300 1 1,443,800 1,480,300 Total Requirements $31,678,700 $31,600,400 $32,514,300 $33,384,100 $34,283,200 $34,130,300 Less Other Revenue 2,245,100 2,569,900 2,584,400 2,616,100 2,669,900 2,724,500 Net Rate Requirement $29,433,600 $27,401,700 $28,249,100 $29,054,200 $29,865,400 $29,622,100 1. Escalated per inflation and growth. 2. Annual rate requirement including amounts funded from unrestricted reserves. Projections of net rate requirement are based on anticipated events and assumptions that are subject to change, especially those associated with growth and inflation; therefore, no assurance can be given with respect to the probability or levels of such projections. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 399 REVENUE SUFFICIENCY WITH EXISTING RATE STRUCTURE AND RATES GENERAL As with any business enterprise, the Utility must generate sufficient revenues for continued operations providing for the health, safety and welfare of the community. The measure of this objective is demonstrated not only by the ability of the enterprise to meet the annual fiscal requirements supporting water and wastewater operations, but also sufficient cash flows to accumulate prudent levels of reserves, address R&R, support creditworthiness, provide options regarding the funding of future major capital improvements and address fiscal policy of the County. This Study utilizes a modified cost of service methodology, whereby, revenues from each functional service (water and wastewater) are evaluated for sufficiency based on the requirements of each functional service, including when applicable consideration of major CIP requirements. REVENUE SUFFICIENCY UNDER EXISTING RATES A revenue sufficiency analysis was prepared utilizing the previously discussed customer data, existing rates and fiscal requirements and escalated to account for inflation and customer growth. The analysis, as summarized in Table 9 and illustrated in Graph 2, indicate total revenues from existing User Rates, Fees and Charges and Other Revenues are adequate for 0&M and debt service providing over $6.0 million in Operating Balance available to address R&R and OCO. However, the Operating Balances are not sufficient to address the projected desired amounts of R&R and OCO through fiscal year 2022/23. It should be noted that as previously discussed these projections assume that any additional funding for R&R and OCO beyond the Operating Balance can be provided from unrestricted reserves. Debt Service Coverage, which represents the number of times Net Revenue exceeds Debt Service, is projected to exceed requirements and will reflect favorably on the creditworthiness of the Utility enterprise. Table 9 - Annual Operating Results Existing Rates The major difference in Net Surplus (Deficit) between fiscal years 2017/18 and 2018/19 is primarily due to reducing the OCO to 5 -year historic average amounts. Further reductions in Net Surplus (Deficit) for the ensuing fiscal years represent the impact of projected inflation mainly on 0&M expenses. The increase in FY 2022/23 is the direct result of retirement of the Series 2015 note. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3% 2017/18 _ 2018/19 2019/20 2020/21 2021/22 2022/23 User Rate Revenue $28,393,500$29,219,400 $29,853,900 $30,491,900 $31,140,900 $31,810,700 Other Revenues 2,245,100 2,264,100 2,262,400 2,277,800 2,314,900 2,352,400 Total Revenues $30,638,600 $31,483,500 $32,116,300 $32,769,700 $33,455,800 $34,163,100 0&M Expenses 20,576,200 21,260,100 21,968,700 22,702,300 23,461,800 24,249,500 Net Revenue $10,062,400 $10,223,400 $10,147,600 $10,067,400 $9,994,000 $9,913,600 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 I 2,891,000 Operating Balance $6,078,600 $6,238,000 $6,162,400 $6,084,200 $6,013,600 $7,022,600 R&R Transfers 5,017,400 5,015,200 5,145,100 5,246,200 5,350,600 5,460,300 Operating Capital Outlay 2,101,300 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Net Surplus (Deficit) ($1,040,100) ($116,900) ($356,300) ($570,300) ($780,800) $82,000 Debt Service Coverage: Required 1.20 1.20 1.20 1.20 1.20 1.20 Projected 2.53 2.57 2.55 2.S3 2.51 3.43 The major difference in Net Surplus (Deficit) between fiscal years 2017/18 and 2018/19 is primarily due to reducing the OCO to 5 -year historic average amounts. Further reductions in Net Surplus (Deficit) for the ensuing fiscal years represent the impact of projected inflation mainly on 0&M expenses. The increase in FY 2022/23 is the direct result of retirement of the Series 2015 note. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3% Revenue Sufficiency with Existing Rate Structure and Rates Graph 2 - Annual Operating Surplus (Deficit) Existing Rates In addition to debt service coverage requirements it is important that the Utility enterprise maintain prudent levels of unrestricted reserve funds to provide rate stability, address emergencies, manage existing and future CIPS and enhance creditworthiness. Existing unencumbered balances in the four primary reserve funds, Operating, R&R, Water Impact Fee and Wastewater Impact Fee, were at adequate levels as of October 1, 2017, based on data/amounts provide by IRCDUS staff. Projections of unencumbered balances from fiscal years 2017/18 through FY 2022/23 are provided in Table 10 and illustrated in Graph 8. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39� Revenue Sufficiency with Existing Rate Structure and Rates Table 10 - Unrestricted and Restricted Reserve Funds Existine Rates Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39A 2017/18• 20.18/19 2019/20 2020/21 2021/_22 2022/23 Revenue Fund Beginning Balance $30,903,100 $25,827,000 $16,500,100 $10,943,800 $10,373,500 $9,592,700 Cash Inflows (1,040,100) (116,900) (356,300) (570,300) (780,800) 82,000 Cash Outflows (4,036,000) (9,210,000) (5,200,000) 0 0 0 Ending Balance $25,827,000 $16,500,100 $10,943,800 $10,373,500 $9,592,700 $9,674,700 Suggested Min Bal $7,919,700 $7,900,100 $8,118,200 $8,335,000 $8,559,200 $8,520,300 R&R Fund Beginning Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Cash Inflows 5,017,400 5,015,200 5,145,100 5,246,200 5,350,600 5,460,300 Cash Outflows (5,017,400) (5,015,200) (5,145,100) (5,246,200) (5,350,600) (5,460,300) Ending Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Water Impact Fee Fund Beginning Balance $3,998,000 $4,526,500 $5,088,500 $5,619,000 $6,247,000 $5,404,000 Cash Inflows 1,528,500 1,562,000 1,595,500 1,628,000 1,657,000 1,695,300 Cash Outflows (1,000,000) (1,000,000) (1,065,000) (1,000,000) (2,500,000) 0 Ending Balance $4,526,500 $5,088,500 $5,619,000 $6,247,000 $5,404,000 $7,099,300 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Wastewater Impact Fee Fund Beginning Balance $5,997,000 $8,489,900 $10,840,700 $13,299,700 $15,870,300 $18,558,400 Cash Inflows 3,242,900 3,350,800 3,459,000 3,570,600 3,688,100 3,813,400 Cash Outflows (750,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) 0 Ending Balance $8,489,900 $10,840,700 $13,299,700 $15,870,300 $18,558,400 $22,371,800 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39A Revenue Sufficiency with Existing Rate Structure and Rates OBSERVATIONS CONCERNING FUTURE REVENUE GENERATION Projected revenues from existing user rates adequately provide for anticipated operating expense and debt service requirements but fall short of addressing the necessary R&R and OCO through fiscal year 2022/23; this can be observed in Graph 2 on Page 26 where the yellow line should be below the green line. Additionally, it was observed that certain adjustments to the rate structure water and wastewater inclining volume blocks and use of Impact Fee Reserves to pay for expansion related debt service would benefit both the IRCDUS and customers. Adjustments to the water and wastewater inclining volume block structure will better address customer water conservation trends and simplify billing. Changes to financial/budget policies concerning the accumulation and use of both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are primarily addressed through the balance of annual operating rate revenues after payment of 0&M expenses and debt service; however, R&R and OCO requirements are not consistent year to year, resulting in some years with surpluses and some with deficits. Therefore, in the interest of addressing both the funding requirements and stabilizing rates, this study proposes: a) setting an operating rate revenue transfer policy for: (i) R&R based on a percentage of prior year gross revenues and (ii) OCO based on the last five year averages with allowances for inflation; b) using available unrestricted reserves to supplement the programs when needed; and c) when financially prudent using Impact Fee Reserve funds to pay for the expansion related portions of annual debt service; thereby, providing additional unrestricted funds for additional R&R and OCO requirements. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 394 RATE STRUCTURE MODIFICATIONS, RATE ADJUSTMENTS AND BUDGET POLICY CONSIDERATIONS GENERAL The prior sections of this report concluded that: 1) certain rate structure modifications and rate adjustments should be considered; and 2) Gross Revenue is adequate for 0&M Expenses and Debt Service. However, revenues do not fully address the desired expenditures for R&R and OCO. Additionally, reviews suggested that alternative approaches are available for funding R&R and OCO that would eliminate or decrease the need for more revenue through rate increases. The primary goals and objectives in addressing these findings concerning rate structure modifications, rate adjustments and budget considerations include: 1. Initial rate structure modification and rate adjustments should be revenue neutral, wherein, approximate levels of revenue generated after the modifications/adjustments are approximately the same as before the modifications/adjustments. 2. Minimal adverse impacts on all classes of customers. 3. Changes that can be accommodated within existing billing software. RATE STRUCTURE MODIFICATIONS AND REVENUE NEUTRAL RATE ADJUSTMENTS Observations during the study process together with discussion with IRCDUS staff suggest there should be modifications to both water and wastewater inclining volume blocks. Water rate structure modifications address reductions in the number of water inclining volume blocks along with adjustments to the water volume block rates on a gross revenue neutral basis. Modification to the wastewater volume block modification, for customer classifications other than single family, is proposed for consistency between the single family wastewater billing cap and the commencement of the wastewater inclining volume block 2 rate. The water inclining volume block modifications and accompanying rate per block are as follows: 1. Water inclining volume blocks and corresponding volume allowances: a. Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month b. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month c. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month d. Block 4 from above 13,000 to Eliminate Block 4 2. Water inclining volume block rate per 1,000 gallons adjustments: a. Block 1 remains the same at $2.20 b. Block 2 from $2.42 to $2.97 c. Block 3 from $3.85 to $7.04 d. Block 4 from $7.70 to Eliminated 3. Modification of wastewater volume blocks and corresponding volume allowances: a. Block 1 from 0 to 13,000 to 0 to 12,000 gallons per ERU per month b. Block 2 from above 13,000 to above 12,000 gallons per ERU per month A new surcharge of 100 percent is suggested to be applied on both blocks of the wastewater volume rates for certain master metered customers on the difference between measured wastewater flow Comprehensive Water, Wastewater and Reclaimed Water Rate Study 398 Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations and the metered water flow for such customers. This surcharge is provided as encouragement for customers to address excessive on-site inflow and infiltration (I&I). Comparative existing and proposed rates and charges, including those associated with bulk wastewater, reclaimed water and septage/sludge are shown on Table 2. Table 2 - Existing and Proposed User Rates and Block Volume Tiers (gallons) Amount Block Volume Tiers (gallons) Amount Water 1 Billing Charge Per Bill $1.29 Eliminated -Service Availability Charge: Single Family Per ERU $7.76 $8.7S _ _ Manufactured Home @ 0.85 Per ERU $6.60 $7.44 Multi -Family @ 0.85 Per ERU $6.60 $7.44 _ _ Commercial Per ERU $7.76 $8.75 Volume Charge per 1,000 Gallons: Block 1 Per Month Per ERU 0 - 3,000 $2.20 0-5,000 Block 2 Per Month Per ERU 3,001- 7,000 1 $2.42 5,001-_ 10,000 $2.97 Block 3 Per Month Per ERU 7,001- 13,000 $3.85 above 10,000 _ $7.04 Block 4 Per Month Per ERU above 13,000 $7.70 N/A Wastewater Billing Charge Per Bill $1.29 Eliminated _ { Service Availability Charge: Single Family Per ERU $14.58 $15.60 Manufactured Home @ 0.85 Per ERU $12.39 $13.26 Multi -Family @ 0.85 Per ERU $12.39 $13.26 Commercial Per ERU $14.58 $15.60 Volume Charges per 1,000 Gallons: i Individually Metered_Residenti_a] 1_ _ i cap 12,000 $2.86 cap 12,000 _$2.86*': Multi -Family & Commercial: Block 1 Per Month Per ERU 0-13,000 $2.86 0-12,000 $2.86 Block 2 Per Month Per ERU ( above 13,000 $4_.29 above__ 12,000 I $4.29 I&I Surcharge 27 Bulk Sewer 3 Billing Charge Per Bill - $0.00 $0.00 Service Availability Charge Per Month Per ERU $13.41 I $_13.41 Volume Charges Per 1,000 Gallons - Water Reading $2.63 $2.63, j Volume Charges Per 1,000 Gallons - Sewer Reading $2.98 i $2.98 Fire Protection Per Account ; $14.17 ' $15.16 Reclaimed Water I 1 Disposal Rate Per 1,000 Gallons $0.67 $0.21 L Sludge, Grease & Septage Rate Per Wet Ton $15.00 I $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. 2. Applicable to Blocks 1 and 2 wastewater volume rates on the difference between the measured wastewater flow and metered water flow. L_ 3. Currently, the City of Fellsmere is the County's only bulk sewer customer. i Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39t Rate Structure & Rate Adjustment Impacts on Single Family 25.0 /u 20.0% 15.0% 10.0% - `•• 0.0% O * . �� + • � h+ ..! �Ci W ���2+' . � O + ,,'L rbc ry0 s b0 y0 -5.0% 23.00 10 20.00% 15.00% 10.00/0 5.00% 0.00% 5.00% n Monthly Usage (Kgal) 0.00 /o Percent of Events at Flow Range +++ • Combined Bill Increase (Decrease) % Rate Structure & Rate Adjustment Impacts on Commercial 2s.V-10 20.0% 15.0% 10.0% 5.0% 0.0% -5.0% -100% 25AO% 20.00% 15.00% 10.00% 5.00% 0.00% -5.00% to oOQf + Monthly Usage (Kgal) a Percent of Events at Flow Range ++++ Combined Bill Increase (Decrease) % C i w L L L L L��• L L Lr Lei •! ��'y 25AO% 20.00% 15.00% 10.00% 5.00% 0.00% -5.00% to oOQf + Monthly Usage (Kgal) a Percent of Events at Flow Range ++++ Combined Bill Increase (Decrease) % Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations The result of these changes on total revenue generated from water inclining volume block modifications and rate adjustments are approximately revenue neutral, as shown below in Table 11. Tahle 11 - Revenue Difference Post Pronnced Adiustmentc Rate structure 2018/19 2019/20 2020/21 2021/22 2022/23 Existing Blocks $8,731,700 $8,902,300 $9,076,100 $9,252,900 $9,433,600 Proposed Blocks 8,719,600 8,890,000 9,063;500 9,240,800 9,421,200 Difference $12,100 $12,300 $12,600 $12,100 $12,400 RECLAIMED WATER, SEPTAGE AND SLUDGE RATE ADJUSTMENTS Reclaimed Water Rate The current reclaimed water facilities are designed and operated toward disposal of the processed wastewater effluent rather than as a retail commodity service as a substitute for potable water. Therefore, costs for processing the wastewater effluent into reclaimed water are appropriately recovered through wastewater rates as part of the services provided to wastewater customers. Current and possibly future users of the reclaimed water are properties with large irrigation requirements, such as golf courses and groves, which due to large irrigation requirements can accept large quantities of reclaimed water to assist with wastewater disposal. Itis common with Florida utilities to consider properties, such as golf course and groves, alternative disposal opportunities and pricing the reclaimed water for recovery of minimal cost of this disposal activity. Reclaimed water is currently provided through agreements to a limited number of large users as an alternative method of wastewater effluent disposal and not as a guaranteed commodity for non -potable irrigation or other usage. The approach to adjusting the existing reclaimed water rates is based on developing a single rate per thousand gallons of non-pressured4 reclaimed water that can be interrupted at any time for any reason. The criteria for such cost recovery is limited to expenses, exclusive of capital, associated with moving the reclaimed water to the customer's point of connection. Power and chemical expenses of $383,700 are projected for activities associated with a forecasted combined wastewater effluent flow of 5.142 million gallons per day (MGD) or total of 1,876,830 thousand of gallons for fiscal year 2018/19. These projected expenses and flows result in an Interruptible Disposable Reclaimed Water Rate of $0.21 per thousand gallons. Availability of this Interruptible Disposable Reclaimed Water Rate is only for connections that can qualify as a Reclaimed Water Large User by the Director of Utilities and enter into an agreement specifying terms of usage and rate. It should be noted that the above expense and flow are for the sole purpose of developing a disposal rate. It is not anticipated that these disposal expenses will be recovered from existing reclaimed connections and therefore as part of the cost of wastewater services will be recovered through the wastewater rates. 4 Pressure limited to delivery of reclaimed water to the point of connection for only storage and/or repumping. The Interruptible Disposable Reclaimed Water Rate does not provide for the use of IRCDUS reclaimed water pressure to facilitate connection's on-site usage and therefore should be prohibited. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39§ Rate Structure Modifications, Rate Adjustments and Budeet Policv Considerations Septage and Sludge Rate The IRCDUS accepts septage and sludge deliveries from various sources for treatment. Septage and sludge are highly concentrated forms of wastewater increasing the biological and solid solutions within the normal domestic sewage to be treated by the wastewater treatment facilities. Costs for the Septage and Sludge Rate are based on the Sludge Operating budget plus allowances for labor, debt service and R&R associated with processing sludge of the total wastewater system including amounts provided by outside haulers. The approach to identifying/adjusting the Septage and Sludge Rate is to apportion the projected fiscal year 2018/19 expenses and costs pursuant to the historic two-year average wet ton recorded by the IRCDUS. Fiscal year 2018/19 Sludge Operation costs with allowances is projected to be approximately $1,327,500 and the historic two -year average wet tonnage as recorded by the IRCDUS is 87,813, which equates to a Septage and Sludge rate materially near to the existing rate of $15.00. BUDGETED R&R, OPERATING CAPITAL OUTLAY AND CAPITAL IMPROVEMENTS IRCDUS staff has clearly expressed the need for ongoing improvements at or above levels currently in the fiscal year 2017/18 budget. The rate making challenge is to identify a reasonable balance for funding the improvements especially those associated with R&R and Operating Capital Outlays (OCO is further described in the Fiscal Requirements section on Page 22), which for the most part should be funded from annual user rate revenue; whereas, improvements within the ongoing five-year capital improvement program (CIP) can utilize various funding mechanisms including but not limited to unrestricted reserves, impact fees, grants and long-term debt, in addition to special assessment programs and other non-utility funding sources. R&R requirements are based on a proposed policy of 18.5 and 14.0 percent for water and wastewater respectively and OCO expenditures are based on a historic five-year average, currently proposed at almost $34.3 million for fiscal years 2018/19 through 2022/23, as shown in Table 12. Table 12 — R&R and Operating Capital Outlays Total $33,444,700 $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Although sufficient to fund operating expenses and debt service, the forecasted revenues, shown in Table 9 on Page 24 and illustrated in Graph 2 on Page 25, are not totally sufficient to fund the forecasted levels of R&R and OCO. However, using reasonable amounts of unrestricted reserve funds, it is possible to fully fund amounts that are the shown in Table 12 without rate adjustments to increase revenues. Changes to financial/budget policies concerning the accumulation and use for both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are addressed primarily through the balance of Operating Comprehensive Water, Wastewater and Reclaimed Water Rate Study 391 Total 2018/19 2019/20 2020/21 2021/22 2022/23 Water R&R $15,421,100 $2,983,800 $3,029,000 $3,081,200 $3,135,200 $3,191,900 Wastewater R&R 10,977,900 2,031,400 2,157,800 2,209,100 2,262,000 2,317,600 Subtotal $26,399,000 $5,015,200 $5,186,800 $5,290,300 $5,397,200 $5,509,500 Water OCO $3,361,000 $639,000 $655,200 $671,800 $688,800 $706,200 Wastewater OCO 3,684,700 $700,700 718,400 736,500 755,000 774,100 Subtotal I $7,045,700 I $1,339,700 I $1,373,600 ( $1,408,300 $1,443,800 1 $1,480,300 Total $33,444,700 $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Although sufficient to fund operating expenses and debt service, the forecasted revenues, shown in Table 9 on Page 24 and illustrated in Graph 2 on Page 25, are not totally sufficient to fund the forecasted levels of R&R and OCO. However, using reasonable amounts of unrestricted reserve funds, it is possible to fully fund amounts that are the shown in Table 12 without rate adjustments to increase revenues. Changes to financial/budget policies concerning the accumulation and use for both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are addressed primarily through the balance of Operating Comprehensive Water, Wastewater and Reclaimed Water Rate Study 391 Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations Revenues after payment of 0&M expenses and debt service; however, expenditure of budgeted R&R and OCO requirements are not consistent year to year, which results in some years with surpluses and some with deficits. Therefore, to address rate stabilization, funding requirements for R&R and OCO should consider: 1. A budget policy where: a. The annual R&R transfer amount from operating rate revenue is based on a percentage of prior year gross revenues; and b. The annual OCO amounts are based on the last five-year averages with allowances for inflation. 2. Funding additional R&R and OCO from available unrestricted reserves as needed; and 3. When financially prudent, using Impact Fee Reserve funds to pay for the expansion related portions of annual debt service; thereby, providing additional unrestricted funds for additional R&R and OCO requirements. These proposed R&R and OCO budget policies for the five fiscal years ending 2022/23 are illustrated on Graph 4 and tabulated on Table 3. Comprehensive Water, Wastewater and Reclaimed Water Rate Study NY Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations Table 3 -R&R and OCO Funding Sources and Exnenditures In addition to R&R and OCO, the IRCDUS' Five -Year CIP, exceeding $46.8 million, appears to be adequately funded through fiscal year 2021/22 with approximately $29.8 million from Utility sources and approximately $17.1 million from other than Utility sources, as shown on Table 13. Table 13 - Five -Year Canital Imnrovement Program Sources and ilses Sources: 2018/19 2019/20 2020/21 2021/22 2022/23 Sources Utility Sources: Annual Rate R&R Transfers $3,386,400 $3,506,000 $3,576,500 $3,649,300 $3,725,800 Reserve Fund R&R Transfers 1,628,800 1,680,800 1,713,800 1,747,900 1,783,700 Annual Rate OCO 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Reserve Fund OCO Transfers 1 0 0 0 1 0 1 0 Total Sources $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Uses $29,761,000 $5,786,000 $11,210,000 $7,265,000 $2,000,000 R&R Expenditures $5,015,200 $5,186,800 $5,290,300 $5,397,200 $5,509,500 OCO Expenditures 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Total Uses $6,354,900 $6,560,400 $6,698,600 1 $6,841,000 1 $6,989,800 In addition to R&R and OCO, the IRCDUS' Five -Year CIP, exceeding $46.8 million, appears to be adequately funded through fiscal year 2021/22 with approximately $29.8 million from Utility sources and approximately $17.1 million from other than Utility sources, as shown on Table 13. Table 13 - Five -Year Canital Imnrovement Program Sources and ilses Sources: Total 2017/18 2018/19 2019/2O _2020/21 2021/22 Utility Sources: Beginning Balance $0 $0 $0 $0 $0 a. Operating Reserves $18,446,000 4,036,000 9,210,000 5,200,000 0 0 b. Water Impact Fees 6,565,000 1,000,000 1,000,000 1,065,000 1,000,000 2,500,000 c. Wastewater Impact Fees 4,750,000 750,000 1,000,000 1,000,000 1,000,000 1,000,000 Subtotal $29,761,000 $5,786,000 $11,210,000 $7,265,000 $2,000,000 $3,500,000 Other Than Utility Sources: Optional Sales Tax $595,586 $595,586 $0 $0 $0 $0 Assessments 8,245,105 3,718,105 0 2,377,000 1,075,000 1,075,000 Grants 8,226,240 649,240 0 2,377,000 4,125,000 1,075,000 Subtotal $17,066,931 $4,962,931 $0 $4,754,000 $5,200,000 $2,150,000 Total Sources $46,827,931 $10,748,931 $11,210,000 $12,019,000 $7,200,000 $5,650,00.0 Uses: Water CIP $29,741,000 $6,796,000 $10,210,000 $8,185,000 $2,050,000 $2,500,000 Wastewater CIP 17,086,931 3,952,931 1,000,000 3,834,000 5,150,000 3,150,000 Total Uses $46,827,931 1 $10,748,931 1 $11,210,000 1 $12,019,000 1 $7,200,000 1 $5,650,000 PROFORMA RESULTS POST RATE STRUCTURE MODIFICATIONS, RATE ADJUSTMENTS AND BUDGET POLICY CONSIDERATIONS As previously mentioned the revenue neutral rate structure modifications and rate adjustments does not materially change the Operating Balances after debt service; however, utilizing reserve funds to reduce R&R transfers does materially impact Operating Surpluses. Provided in Table 4, as summarized from detailed projections provided in Schedules 6 and 7 and illustrated in Graph 5, are proforma results based on the rate structure modifications, rate adjustments and budget policy changes. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 1H Rate Structure Modifications, Rate Adjustments and Bu t Policy Considerations Table 4 - Proforma Operating Post Proposed Adjustments Comprehensive Water, Wastewater and Reclaimed Water Rate Study IF 2017/18 2018/19 ON 2019/2'0 2020/21 2021/222022/23 User Rate Revenue $28,393,500 $29,214,900 $29,849,400 $30,487,400 $31,137,100 $31,806,800 Other Revenues 2,245,100 2,569,900 2,584,400 2,616,100 2,669,900 2,724,500 Gross Revenues $30,638,600 $31,784,800 $32,433,800 $33,103,500 $33,807,000 $34,531,300 0&M Expenses 20,576,200 21,260,100 21,968,700 22,702,300 23,461,800 24,249,500 Net Revenue $10,062,400 $10,524,700 $10,465,100 $10,401,200 $10,345,200 $10,281,800 Impact Fees 0 1,484,300 1,484,300 1,483,500 1,482,500 1,075,700 Net Rev & Impact Fees $10,062,400 $12,009,000 $11,949,400 $11,884,700 $11,827,700 $11,357,500 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 2,891,000 Operating Balance $6,078,600 $8,023,600 $7,964,200 $7,901,500 $7,847,300 $8,466,500 R&R Transfers 5,017,400 3,386,400 3,506,000 3,576,500 3,649,300 3,725,800 Operating Capital Outlay 2,101,300 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Net Surplus (Deficit) ($1,040,100) $3,297,500 $3,084,600 $2,916,700 $2,754,200 $3,260,400 Debt Service Coverage (Net Revenue): Required 1.20 1.20 1.20 1.20 1.20 1.20 Projected 2.53 2.64 2.63 2.61 2.60 3.56 Comprehensive Water, Wastewater and Reclaimed Water Rate Study IF Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations The primary differences resulting from the proposed rate structure modifications, rate adjustments and budget policy considerations are: 1) R&R transfers and OCO are now adequately addressed from Operating Balances; and 2) Both water and wastewater have Operating Surpluses (as clearly illustrated when comparing Graph 5 to Graph 2 on Page 25. These changes are the result of: 1. Limiting annual R&R transfers to 12 percent for water and 10 percent for wastewater of prior year's gross revenues; 2. Transferring the balance of the R&R requirement from the unrestricted Operating Reserve Fund;and 3. Utilizing water and wastewater impact fees to pay a portion of the expansion related debt service. In addition to debt service coverage requirements it is important that the Utility enterprise maintain prudent levels of unrestricted reserve funds to provide rate stability, address emergencies, manage existing and future CIPS and enhance creditworthiness. Existing unencumbered balances in the four primary reserve funds, Operating, R&R, Water Impact Fee and Wastewater Impact Fee, were at adequate levels as of October 1, 2017, based on data/amounts provide by IRCDUS staff. Projections of unencumbered balances from fiscal years 2017/18 through FY 2022/23 are provided in Table 5 and illustrated in Graph 6. Table 5 - Fund Balances Post Proposed Adjustments Revenue Fund 2017/18 2018/19 2019/20 2020/21 202-1/22 2022/23 Beginning Balance $30,903,100 $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 Cash Inflows (1,040,100) 3,297,500 3,084,600 2,916,700 2,754,200 3,260,400 Cash Outflows (4,036,000) (10,838,800) (6,880,800) (1,713,800) (1,747,900) (1,783,700) Ending Balance $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 $18,175,400 Suggested Min Bal $7,919,700 $7,900,100 $8,128,600 $8,346,000 $8,570,800 $8,532,600 R&R Fund Beginning Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 . Cash Inflows 5,017,400 5,015,200 5,186,800 5,290,300 5,397,200 5,509,500 Cash Outflows (5,017,400) (5,015,200) (5,186,800) (5,290,300) (5,397,200) (5,509,500) Ending Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Water Impact Fee Fund Beginning Balance $3,998,000 $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 Cash Inflows 1,528,500 1,560,700 1,592,900 1,624,100 1,651,800 1,689,200 Cash Outflows (1,000,000) (1,304,000) (1,369,000) (1,303,800) (2,803,600) (220,300) Ending Balance $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 $5,644,500 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Wastewater Impact Fee Fund Beginning Balance $5,997,000 $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 Cash Inflows 3,242,900 3,345,800 3,448,900 3,555,500 3,668,000 3,789,500 Cash Outflows (750,000) (2,180,300) (2,180,300) (2,179,700) (2,178,900) (855,400) Ending Balance $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 $16,723,000 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JA Rate Structure Modifications, Rate Adjustments and Budeet Poli Considerations As can be observed in Table 14, the changes in each of the funds for the projection period can be considered of benefit to the Utility and customers. The Revenue Reserve Fund increased by approximately $8.4 million; the R&R Fund remained unchanged and both Impact Fee Funds were appropriately reduced to address expansion related costs including expansion related debt service. Table 14 - Fund Balance Differences Post Proposed Adjustments Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J$ 2017/18_ 2018/19 2019/2:0 2-020/21 2021.22 2022 23 Revenue Fund After $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 $18;175,400 Before 25,827,000 16,500,100 10,943,800 10,373,500 9,592,700 9,674,700 Difference $0 $1,785,600 $3,545,700 $5,318,900 $7_,106,000 $8,500,700 R&R Fund After $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Before 3,485,900 3,485,900 3,485,900 3,485,900 3,485,900 3,485,900 Difference $0 $0 $0 $0 $0 $0 Water Impact Fee Fund After $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 $5,644,500 Before 4,526,500 5,088,500 5,619,000 6,247,000 51404,000 7,099,300 Difference $0 ($305,300)($611,900) ($919,600 _L($1,228,400) 1 ($1,454,800 Wastewater Impact Fee Fund After $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 $16,723,000 Before 8,489,900 1 10,840,700 13,299,700 15,870,300 18,558,400 22,371,800 Difference $0 ($1,185,300)($2,375,700)_($3, ($4,769,500))($5,648,800)) Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J$ Rate Structure Modifications, Rate Adjustments and Budget Poli CAPITAL IMPROVEMENT PROG Considerations Information provided by and discussion with IRCDUS staff identified approximately $46.8 million in capital improvement projects through FY 2021/22. This total of capital improvements includes approximately $17.0 million in funding provide by assessments, optional sales tax and grants, all non- utility sources. Although other needs or opportunities may materialize during the analysis period, no further consideration of CIP additions or reductions are considered for this study. The projected distribution of the sources and uses of funds to address the $46.8 million in capital improvements through FY 2021/22 are unchanged post the rate structure modifications and rate adjustments and remain as shown on the previous Table 13 on Page 34. TYPICAL BILL COMPARISON TO OTHER UTILITIES A common activity used by administrators, management, customers and media during a utility rate setting process is comparisons of the existing and proposed rates to those of other nearby communities/utilities. Although this activity provides a comparison, it is at times, misinterpreted and utilized incorrectly. Cost recovery through User Rates, Fees and Charges is a multifunctional activity of utility enterprises, which for the most part, use common or similar names for the rate, charge and fee components; however, in many instances the charges are formulated using different methodologies, costs and policies. The cost allocations and formulation of determinants for each rate, charge or fee generally varies significantly. Therefore, comparisons of other communities should be considered as illustrations of the amount paid by the customers and not functional cost of service. When comparing rates between utilities, several factors that influence the rate levels being charged should be considered and include but are not limited to: 1. Size of customer base or overall economies of scale with other utility services; 2. Level of treatment and effluent disposal methods; 3. Plant age, capacity utilization, grant and other outside funding; 4. General fund and administrative fee transfers to municipal or County governments; 5. Bond covenants and funding requirements of the rates; and 6. Specific rate structure attributes for each customer class and usage level. Nearby Florida communities were used for the comparison of water and wastewater rates. The results for a typical 5,000 gallons per month single family water and wastewater customer are shown in Graph 7. Rates used for neighboring communities were current as of November 2017. It should be noted that most communities have provisions to adjusted rates each October 15C. Therefore, it is expected that some of the other utilities listed below will be increasing rates for FY 2018/19. The monthly charges represent the billing amounts before any franchise, service or surcharges. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J8 Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations Graph 7 - Typical Bill Comparison to Other Utilities Typical Bill Comparison (5,000 Gallons) Fellsmere Port St. Lucie i Palm Bay i Melbourne i ; FPIlA 31.63 $12.175 Stuart .: Martin County i Brevard County Palm Beach County Vero Beach . i IRC Proposed �$19:75�" $29.90 $0.00 $20.00 X40.00 $G0.00 $80.00 $100.00 �" Water "Was#ewater J Comprehensive Water, Wastewater and Reclaimed Water Rate Study 34t MISCELLANEOUS SERVICE CHARGE UPDATE GENERAL The IRCDUS has a schedule of Miscellaneous Service Charges for certain individual customer and/or event -based services. These charges are designed to recover representative cost of service from customers who require, cause or benefit from each specific service. Miscellaneous Service Charge revenue is included along with revenue from User Rates, Fees and Charges providing for gross revenue of the Utility. A" bottom-up" or "activity -based costing" methodology is used to determine appropriate cost recovery amounts for each of the Miscellaneous Service Charges. The approach consists of working with IRCDUS staff to identify obsolete/unneeded categories of charges together with obtaining reasonable and sometimes average labor, material and equipment (representative) data for each service. Labor costs were tied to personnel classification and the average time required for each service. The average hourly rates for each personnel classification provided by IRCDUS staff included associated benefits of FICA tax, worker's compensation, retirement costs, health and pension costs. Material cost are specific to each activity and may include piping, water meter, tapping saddles, and various other appurtenances. Equipment can include vehicles, excavation equipment to facilitate open cut, directional drilling and/or jack and bore. Costs were determined based on the hourly rate for a service truck along with the average time personnel utilize the vehicle for each service and required materials as applicable for each miscellaneous service. In addition, allowances are provided for both administrative services and overhead. Administrative services address management and clerical time associated with managing and recording the activity included as a flat amount per miscellaneous service; whereas, overhead addresses costs associated with most General and Engineering budget items and is included pursuant to an allowance of 14.0% for each miscellaneous service. It should be noted that the costs and time used to determine these miscellaneous services are representative estimates at times rounded and derived from discussions with IRCDUS staff and experience with similar utilities. The following subsections provide brief descriptions along with relevant data used to update each miscellaneous service charge. The meter replacement and water service reconnection fees are proposed to be eliminated in this study for various reasons including the infrequent occurrence of these services. Although mentioned in the discussion of several of the Miscellaneous Service Charges, circumstances can materially differ from those used to determine the Miscellaneous Service Charges and fees herein. In such circumstances the Ordinance providing for such Miscellaneous Service Charges and fees should provide for the Director of Utilities to identify such exception and direct that services be priced to recover actual cost plus overhead and administration charges. Actual cost is defined as the estimates by qualified personnel that are representative of the labor, material and equipment required for the service. New or Revised Account Fee The New or Revised Account Fee (Application Fee) is associated with a customer requesting to open a new water or sewer account or transferring an account to another name. This new miscellaneous fee is $31.00 and recovers the appropriate costs of labor and equipment, as well as includes an allowance for overhead, as detailed in Schedule 8 (A). Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JJ Miscellaneous Service Charges Water Service Connection Charge The Water Service Connection Charge is associated with the tap and installation of a water service line from an existing subdivision water line to a property's point of connection. The materials and labor are similar for the installation of a water service line for water meter sizes 5/8 -inch to 1.5 - inches; therefore, one charge will be developed for these connections, which will be based on average installation criteria and costs associated with location, distance, soil, roadway and other conditions affecting the water service line installation. The updated Water Service Connection Charge for meter sizes 5/8 -inch to 1.5 -inches is $2,785.00, including allowances for overhead and a charge for administration as detailed in Schedule 8 (B). Charges for water service line extension for meter sizes 2.0 -inches and greater and those that are more involved than a standard installation as determined by the Director of Utilities, should be determined based on actual costs plus overhead and a charge for administration. Sewer Service Connection Charge The Sewer Service Connection Charge is associated with the tap and installation of a sewer lateral from an existing subdivision sewer line facility to a property's point of connection. Material and labor for sewer service lateral installations can vary depending upon type of collection facilities in the service area. The Sewer Service Connection Charge for certain connections that due to depth, materials and/or service conditions are considered more involved by the Director of Utilities and should therefore be charged based on actual cost plus overhead. The updated Sewer Service Connection Charge for connection to low-pressure collection facilities is $2,895.00, including allowances for overhead and a charge for administration, as detailed in Schedule 8 (C). Meter Installation Charges The Meter Installation Charges recover representative costs of installing a water meter and appurtenances at a property's point of connection. The average installation costs for 5/8 -inch, 1.0 - inch and 1.5 -inch installations are readily identifiable and equitably recovered; whereas, installation activities for services 2.0 inches and greater can vary materially and are best recovered based on actual cost plus overhead. The updated Meter Installation Charges to recover appropriate costs of labor, equipment, AMR meter and appurtenances involving a 5/8 -inch, 1.0 -inch or 1.5 -inch services are $345.00, $444.00, and $649.00, respectively, including allowances for overhead and a charge for administration, as detailed in Schedule 8 (D). Meter Test Fee At the customer's request, the IRCDUS will test a water meter to determine if the meter is operating within established standards. The Meter Test Fee recovers the associated labor, equipment and overhead involved with providing this service. The updated fee for all meter sizes tested at the customer's property is $117.00, including a charge for administration, as detailed in Schedule 8 (E). The fee for meters required to be removed from the property in order to be tested should be determined based on actual costs plus overhead and a charge for administration. Meter Removal Charges The Meter Removal Charges recover representative costs of removing a water meter and its appurtenances from the customer's property. The average removal costs for all meter sizes are readily identifiable and equitably recovered. The updated Meter Removal Charges to recover Comprehensive Water, Wastewater and Reclaimed Water Rate Study 34§ Miscellaneous Service Charges appropriate costs of labor and equipment involving a 5/8 -inch, 1.0 -inch or 1.5 -inch or larger are $104.00, $104.00, and $118.00, respectively, including allowances for overhead and a charge for administration, as detailed in Schedule 8 (F). Engineering Service Fee Engineering Services Fees recover the labor and overhead associated with the IRCDUS' Engineering Department reviewing the plans and specifications associated with construction of water and/or wastewater facilities by an entity other than the County. The existing fee is based on the number of dwelling units associated with the plans provided for review services. Discussion with IRCDUS Engineering staff and experience with other similar plan review services activities suggests that the Engineering Services Fee should be based on a cost per plan page submitted and or required for review. This fee is determined pursuant to average amount of time required for an IRCDUS Engineering staff member to review, request additional information and formulate a conclusion regarding the plans and specifications plus an allowance for overhead and administrative fee. The updated Engineering Service Fee is $62.00 per plan page, including an allowance for overhead and charge for administration, as detailed in Schedule 8 (G). Inspection Fee The Inspection Fee recovers costs associated with a qualified IRCDUS staff member visiting a site where a physical connection occurs to the water, wastewater and/or reclaimed water facilities to ensure the interconnection complies with Utility's standards/requirements. This fee is determined pursuant to average amount of time for labor and vehicle required for the IRCDUS Engineering staff to travel to the location and inspect the connection. The Inspection Fee for each event is $128.00 for each inspection event, including an allowance for overhead and charge for administration, as detailed in Schedule 8 (H). Turn Off/Turn-On Charges Turn -Off and Turn -On of water service can be either voluntary/requested by the customer or involuntary for failure to pay or other prohibited activity. The primary difference is when payment for the service is received by the IRCDUS. On a voluntary/requested basis the charge is due in advance and covers both turning off and turning on water service. Whereas, for involuntary turn- offs payment is added to any delinquent charges, which are required to be paid in full prior to having water service turned on. For instances where only a single event takes place such as just a reconnect or disconnect only, the criteria above will apply with the exception that the customer will pay for just the single activity. This miscellaneous charge replaces the single event existing Water Service Reconnection charge that addresses only the reconnection activity even though the service may require both a turn-off and turn -on. The proposed charge for combined Turn -Off and Turn -On services includes the cost of personnel and equipment that is necessary to both turn off service from the meter and turn meter service on at a later date. The combined Turn -Off and Turn -On Charge during normal business hours is $182.00, including an allowance for overhead and charge for administration, as detailed in Schedule 8 (I). The proposed charge for an individual Turn -On or Turn -Off event is $103.00 during normal business hours, including an allowance for overhead and charge for administration, also as detailed in Comprehensive Water, Wastewater and Reclaimed Water Rate Study 341 Miscellaneous Service Charges Schedule 8 (I). A surcharge of 25 percent should be applied to the charges for requests after normal business hours. General Service Call Fee The General Service Call Fee recovers the average labor, equipment and overhead costs associated with responding to a request by the customer to correct an issue that was not caused by IRCDUS. Examples may include investigation of low pressure or a leak that is in the customer's line from the meter to the house. The updated General Service Call Fee to recover the appropriate costs mentioned above is $122.00, which includes a charge for administration, as detailed in Schedule 8 (J). A surcharge of 25 percent should be applied to this fee for requests after normal business hours. Meter Rereads and Leaks Inspection Fee The Meter Rereads and Leaks Inspection Fee is charged for either special inspection of leaks or meters that are re -read at the customer's request. If the re -read is a result of an error of the initial meter reading, the charge will not be assessed to the customer. The updated fee is $122.00 and recovers the appropriate costs of labor and equipment, as well as includes an allowance for overhead and a charge for administration, as detailed in Schedule 8 (K). Line Extension Charges Currently both water and wastewater line extension charges are based on fixed amounts per linear foot measured in front of the property served. Discussion with IRCDUS staff confirmed that extending water and wastewater lines, are as a rule not similar amounts for types of labor, material and equipment. Addressing these services on an equitable basis requires that the existing linear foot fixed amounts be eliminated and replaced with a provision requiring charges based on actual cost plus overhead at 14.0% percent and an administrative fee at $25.00 per event. Eliminated Miscellaneous Service Charges Conversations with IRCDUS staff indicated that certain established Miscellaneous Service Charges are not applicable, have not been applied and therefore should be eliminated. These Miscellaneous Service Charges consist of: 1. Meter Replacement 2. Water Service Reconnection SUMMARY OF MISCELLANEOUS SERVICE CHARGES A comparison of existing and proposed Miscellaneous Service Charges are provided in Table 15. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JR Miscellaneous Service Charges Table 15 - Existing and Proposed Miscellaneous Service Charges New or Revised Account Fee ExlsnffgmPro osed During Working Hours N/A $31.00 Water Service Connection 5/8" Meter $400.00 $2,785.00 1.0" Meter $460.00 $2,785.00 1.5" Meter $810.00 $2,785.00 2.0" Meter or Larger Cost Plus Overhead Cost Plus Overhead' Sewer Service Connection Single Family4 $500.00 $2,895.00 Other Than Single Family Cost Plus Overhead Cost Plus Overhead' Meter Installation 5/8" Meter $130.00 $329.00 1.0" Meter $250.00 $426.00 1.5" Meter $500.00 $644.00 2.0" and Greater Meter Cost Plus Overhead Cost Plus Overhead' Fire Hydrant Meter Cost Plus_ Overhead Cost Plus Overhead' Engineering Services Site Plan Review: Less than 40 Units Cost Plus Overhead $50.00 min $62.00 Per Plan Page Site Plan Review: 40 and More Units Cost Plus Overhead $150.00 min $62.00 Per Plan Page Ins ection Fee per Connection Water During Working Hours $25.00 $128.00 Water After Working Hoursz $50.00 $128.00 plus 25 % Sewer During Working Hours $25.00 $128.00 Sewer After Working Hoursz $50.00 $128.00 plus 25 % Turn-Off/Turn-00 Turn -Off and Turn -On Combined N/A $182.00 Individual Turn -Off or Turn -On N/A $103.00 General Service Call During Working Hours Cost Plus Overhead $122.00 After Working Hoursz Cost Plus Overhead $122.00 plus 25 % Meter Rereads and Leaks Inspection During Working Hours $20.00 $122.00 Line Extension Charges Water: $11.20 -Sewer: $15.77 per ft Cost Plus Overhead' Meter Replacement 5/8" Meter $100.00 Eliminated 1.0" Meter $125.00 Eliminated 1.5" Meter $300.00 Eliminated 2.0" Meter or Larger Cost Plus Overhead Eliminated Meter Removal 5/8" Meter $30.00 $104.00 1.0" Meter $30.00 $104.00 1.5" Meter or Larger Water Service Reconnection $40.00 $118.00 During Working Hours $25.00 Eliminated After Working Hours $35.00 Eliminated Meter Test 5/8" Meter $25.00 $117.00 1.0" Meter $25.00 $117.00 1.5" Meter or Larger Cost Plus Overhead 1. Includes an administrative charge of $25.00 2. As limited by County policy. 3. A surcharge of 25% will be applied to the charges for services provided after working hours. 4. Charge shown is for connection made to a low-pressure sewer system. Charges for connection to gravity sewer systems will be based on actual cost plus overhead and administrative charge. $117.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 33� RESERVE ACCOUNTS GENERAL The IRCDUS has a policy of allowing property owners to advance purchase water and wastewater capacity ERUs through the payment in full of the then current water and/or wastewater impact fee. This policy also requires monthly payments of the then current Service Availability Charge to cover 0&M and other costs of maintaining the reserve capacity/facilities. Property owners voluntarily subscribe to advance capacity purchases to ensure that water and wastewater capacity will be available when development occurs at a future date. Utilities as a rule generally expand and extend water and wastewater capacity facilities prior to growth being realized. Fiscal support for such capacity expansions is generally the obligation of the IRCDUS based on the feasibility that near-term growth is eminent, thereby, absorbing the expansion costs, and commitments from property owners through advance capacity purchases with reserve revenues. Although helpful, revenues generated from reserve payments cannot be fully considered when setting rates or determining the creditworthiness of the Utility. With this understanding, the purpose of discussions in this section are directed at resolving several of the more salient issues associated with these accounts provided that such resolutions: 1) do not adversely impact the IRCDUS financially; and/or 2) are legally permissible and not in conflict with any accountholder agreement. EXISTING RESERVE ACCOUNTS Discussions and information provided by IRCDUS staff, indicate that reserve capacity purchase accounts can be broadly classified as either current or delinquent. Current meaning that all required monthly service availability fees have been paid and delinquent meaning that such payments have not been fully made and are accruing penalties. As of June 30, 2018, there were approximately 8,147 current and delinquent combined water and wastewater reserve accounts. It should be noted that many variations of circumstances exist within each classification, such as accounts associated with properties that have changed owners with delinquencies attributable to a previous owner, accounts with stranded capacity due to the purchased capacity not being fully utilized and many other variations. Current Accounts The water and wastewater ERUs of current accounts along with the amount of impact fees paid and annual amount of reserve revenues are shown in Table 16. IRCDUS staff indicated that there may be current accounts that desire full reimbursement of the impact fees or reimbursement of portions of the impact fee representing stranded capacity that cannot be used on the account's property. Unless a provision exists in the advance capacity purchase agreement for reimbursement of all or a portion of the impact fees, the IRCDUS is currently limited to allowing such accounts to suspend reserve payment and forfeit all rights to the capacity. Table 16 - Accounts with Current Reserve Payments Water Wastewater Total' ERUs 1,705 1,752 Impact Fees Paid $2,216,900 $4,898,500 $7,115,400 Annual Reserve Revenue $163,800 $311,200 $475,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J4 Reserve Accounts Delinquent Accounts Information provided by IRCDUS staff identified a small percent of accounts that are materially delinquent and incurring ongoing penalties, as reflected in Table 17. IRCDUS staff also indicated that account receivables for some accounts are more than a presumed value of the associated property and it is also believed that recovery of the majority of such receivables is not feasible. Table 17 - Accounts with Delinquent Reserve Payments Acct No. Water Wastewater Total 042978 60 51 036232 19 40 016444 15 15 092664 0 4 092636 0 51 092638 0 5 092634 0 10 071078 272 272 075062 206 206 071148 182 182 074144 103 102 073644 62 61 071876 54 53 ERUs 973 1052 Impact Fees Paid $1,264,900 $2,941,400 $4,206,300 Delinquent with Penalties 1 $4,674,008 The primary objective is to resolve the issues associated with the existing delinquent accounts and provide procedures to prevent reoccurrence. Failure by account holder to keep current constitutes the abandonment of the affiliated ERUs, and therefore, no further obligation of the IRCDUS to provide capacity. Based on a review of the information available the following provisions developed by IRCDUS staff will reasonably address the issues associated with ERU Reserve Accounts. Modify County Code to: a. allow for the refund of impact fees paid if such request is made within twenty-four months of the purchase of the ERU(s); b. allow for the relinquishment of ERU's purchased during one of the voluntary assessment programs provided that the property remains undeveloped and or service is not available within five hundred feet of the parcel. Such relinquishment shall not include a refund of any impact fees paid. Accounts shall be brought current before allowing any such relinquishment; c. allow for the relinquishment of ERU's purchased at any time if the buildout of the property under the current Comprehensive Plan does not allow for utilization of all ERU's affiliated with the property. Unless the ERU's were purchased within the past twenty-four months, relinquishment shall not include a refund of impact fees. Accounts shall be brought current before allowing any such relinquishment; Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JA Reserve Accounts d. accommodate the County reclaiming any ERU's wherein twenty-four months of service availability fees are past due; 2. Allow a one -,time write off of Accounts Receivable balances on any accounts wherein the service availability fees and late fees have continued to accrue beyond the twenty -four-month mark. 3. Allow staff to remove the existing lien on any properties wherein the Accounts Receivable will be written off and place a new lien on the property for the amount of the past due fees up until the twenty-fourth service availability fee accrued. This lien will include all fees and penalties accrued up to that date as well. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JO SEPTIC TO SEWER GENERAL To address environmental concerns in the Indian River Lagoon the Board of County Commissioners is promoting a Septic to Sewer program to assist with the construction of localized wastewater collection facilities in areas of the County that otherwise are or would be dependent on septic tanks a means for wastewater treatment and disposal. Working with two engineering firms the IRCDUS has identified and ranked properties, in a Septic To Sewer Evaluation Report (partial ranking shown in Schedule 3), for consideration in S2S programs. Localized wastewater collection facilities provide a benefit to adjacent properties and are generally the responsibility of such properties to fund the improvements. Moving forward the County desires a uniform policy that provides specific guidelines to establish and clarify participation of the County and property owners with respect to funding the S2S projects. Governmental utility facilities follow the general principal that: 1) treatment and major transmission facilities are constructed by the utility and funded through a combination of resource consisting of debt, impact fees and grants; and 2) localized facilities, such as wastewater collection facilities, are required to be contributed to the utility by the land developer, extended and funded by a property owner or installed through a benefit assessment program. In theory, capacity for treatment and major transmission facilities are equally shared by all connections regardless of their location, paid through impact fees and user rates; whereas, costs for localized facilities are generally unique to each location and therefore, due to such cost differences are the responsibility of the benefiting properties. Another utility principal is that customer growth results in economies of scale. This principal provides an opportunity for IRCDUS to create financial incentives to connect to the centralized wastewater system without any undue burden on IRCDUS existing customer base. The key to providing an incentive from the IRCDUS, is that such financial incentives are balanced by environmental cost reductions and economies of scale. Currently, it is not feasible to determine the specific level of environmental cost reductions and/or economies of scale associated with each S2S area, other than general utility engineering and financial principles support these economic concepts. Costs associated with S2S projects include: 1) construction of the localized wastewater collection facilities that benefit all properties; 2) on-site connection to the localized wastewater collection facilities and septic tank abandonment for those properties with existing septic tanks; and 3) wastewater impact fees paid prior to connection, currently $2,796 per ERU. UNIFORM SEPTIC TO SEWER POLICY The Uniform S2S policy recognizes that each project will be unique with its own set of constraints including costs, socioeconomics, number of existing septic tanks, contribution to pollution, etc.; however, the policy provides for a uniform basis to address the financial responsibilities of each assessment project. 1. Project Funding a. Property owners are responsible for a minimum of one third of project costs. b. The County will seek the balance of the funding from other sources. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J8 Septic to Sewer 2. Assessments Program a. Maximum interest rates for each benefit assessment program will be limited to the greater of. (i) two percent; or (ii) one half the current Board of County Commission approved rate. b. Amortization of a property's total assessment shall be through equal annual installments, plus assessment expenses, over a period not exceeding 20 years. 3. IRCDUS Connection Incentives a. Option 1 provides a credit of 100 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect prior to wastewater service being available at the property's location. b. Option 2 provides a credit of 50 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect within one year of wastewater service being available at the property's location. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 31t FINDINGS, CONCLUSIONS AND RECOMMENDATIONS FINDINGS This Study undertook a comprehensive review of critical customer and financial data to understand how and if the existing rate structure and rates are just and equitable and generates sufficient revenues to fully fund operations including R&R and OCO, remain in compliance with bond covenants and address future capital improvements. The review of customer billing data determined that the existing water and wastewater rate structure remains a just and equitable cost recovery mechanism; however, the review also determined that certain rate components within the rate structure should be modified to better reflect customer conservation and usage characteristics. Forecasts of operating revenues, fiscal requirements, R&R and capital improvements indicated existing rates are adequate to address 0&M expenses, debt service and coverage, but fall short of fully funding desired levels of R&R and OCO. Additional reviews were conducted on the IRCDUS' schedule of Miscellaneous Service Charges and reserve funds. Based on an understanding of current and future miscellaneous service requirements, the review identified a need to update costs associated with labor, material and equipment together with the addition/deletion of certain miscellaneous services. Projections of the Operating Reserve Fund, R&R Fund, Water Impact Fee Fund and Wastewater Impact Fee Fund found each could adequately fund projected improvement projects and maintain sufficient reserves for emergencies and creditworthiness. It further identified that transfers and management among these reserve fund could address additional R&R needs and assist in avoidance of rate increases. CONCLUSIONS Based on Study findings it was concluded that the existing rate structure and rates have been and are providing sufficient revenues on a just and equitable basis. However, several minor water and wastewater user rate structure modifications and rate adjustments were identified to: 1) improve and administratively simplify the structure on a revenue neutral basis; and �2) adjust for current customer conservation characteristics. The Study additionally concluded that several specific limited application user rates along with the Miscellaneous Service Charges need to be adjusted to adequately recover the costs of such services. It is concluded that levels of R&R funding to maintain the facilities in excellent serviceable condition for the health, safety and welfare of the community will vary year to year such that IRCDUS should: 1) fund all R&R projects through the R&R Reserve Fund; 2) transfer a minimum amount of operating revenues to the R&R Reserve Fund based on a percentage of prior years' revenue and not on a basis of amounts determined from annual budgeted R&R projects; 3) if required supplement the R&R transfers from the unrestricted Operating Reserve Fund; and 4) set and maintain a minimum amount for the R&R Reserve Fund. It is also concluded that consideration be afforded to more frequent rate studies due to there being approximately 18 years since the last rate study in 1999. It is common practice for utilities to undertake periodic (3 to 5 years) comprehensive rate studies along with annual revenue sufficiency reviews between such studies. Such practice allows the IRCDUS to address organizational, financial, rate and policy issues in advance of anticipated impacts due to operations, fiscal requirements, Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J7 Findings, Conclusions and Recommendations capital needs, customer characteristics and environmental items that may impact the continued success of the Utility. Another practice that utilities use to address unanticipated changes to the customer base, operating expenses, environmental requirements or other items that impact fiscal requirements is providing an indexing mechanism to adjust user rates without having to commission a rate study. The indexing mechanism can be used when the utility is confident that customer demand and usage characteristics have not materially changed to where the existing rate structure would no longer provide for just and equitable cost recovery. There are several different indexing methods available, however, it is generally preferable to use one that is simple and familiar to the County, such as the Consumer Price Index (CPI) limited to a maximum of 3.0 percent. RECOMMENDATIONS Based on the information, analysis and discussions included in the report, it is recommended that: 1. The County proceed to establish the following rate structure modifications and rate adjustments with an effective date of on or after March 1, 2019. a. Recover existing billing charge costs through the Service Availability Charge except for Bulk and Reclaimed Water customers. b. Adjust Service Availability Charges to recover respective billing costs. L Water • Single Family Water to $8.75 per ERU • Manufactured Home to $7.44 per ERU • Multi -Family to $7.44 per ERU • Commercial to $8.75 per ERU ii. Wastewater • Single Family Water to $15.60 per ERU • Manufactured Home to $13.26 per ERU • Multi -Family to $13.26 per ERU • Commercial to $15.60 per ERU c. Reduce the number of water inclining volume blocks and corresponding volume allowances: i. Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month; ii. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month; iii. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month; and iv. Block 4 from above 13,000 to eliminate Block 4. d. Water inclining volume block rate per 1,000 gallons adjustments: L Block 1 remains the same at $2.20: ii. Block 2 from $2.42 to $2.97; iii. Block 3 from $3.85 to $7.04; and iv. Block 4 from $7.70 to Eliminated. e. Bill all water and wastewater volume in hundreds of gallons. f. Establish wastewater volume Block 2 to 12,000 gallons for all classifications. 1. Establish 1&1 100 percent surcharge for Wastewater Volume Blocks 1 and 2. g. Adjust monthly Fire Protection Fee to $15.16 per account. h. Maintain the Septage and Sludge Rate at $15.00 per wet ton. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J§ Findings, Conclusions and Recommendations Establish a Large User Non -Pressurized Interruptible Service Disposal Reclaimed Water Rate of $0.21 per 1,000 gallons available only through agreement; where a Large User is required to accept a minimum number of gallons per day on an average annual basis as specified in their Reclaimed User Agreement. j. Adjust the Miscellaneous Service Charges as proposed herein. 2. Establish R&R policies of: a) annual transfers of 12 percent of prior year's water gross revenue and 10 percent of prior year's wastewater gross revenue to the R&R Reserve Fund; b) fund balance of R&R requirements, if needed from unrestricted Revenue Reserve Fund; c) funding all R&R from the R&R Reserve Fund; and d) maintain minimum R&R Reserve Fund balance of $2,500,000. 3. Utilize Impact Fee Reserves, when available, pay minimum of 25 percent water expansion related debt service and 75 percent of wastewater expansion related debt service. 4. Address delinquent Reserve Accounts and establish policy moving forward. S. Consider the Uniform Septic to Sewer Policy as proposed herein. 6. Provide appropriate notice to customers regarding the rate structure modifications and rate adjustments. 7. Conduct a rate study and policy reviews periodically (minimum of 3 -year to 5 -year intervals) to ensure that the existing rates and cost recovery program equitably provide sufficient revenues to address the fiscal and creditworthiness requirements of the Utility. 8. Adopt a provision for indexing the user rates by lessor of: a. the annual difference not less than zero between the CPI for All Urban Consumers for twelve months prior to April of the current year; or b. 3.0 percent. The expenses, costs, and criteria associated with rate making are representative of averages that are developed primarily from historic data along with projections based on opinions and assumptions. Significant amounts of historical review and analysis, together with the development of assumptions based on prudent engineering, financial and ratemaking relationships were utilized in the development of the customers, operating activity, costs and proposed rate and changes. Some of the assumptions will inevitably change or not materialize, and unanticipated events may occur which could significantly change the results presented herein. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JJ Schedules Schedule 1- Water Customer Growth and Billable Consumption Projections Escalation Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Average Monthly Accounts Single Family 1 40,181 40,985 41,805 42,641 43,494 44,364 Irrigation 2 95 95 95 95 95 95 MH Individual Metered 3 2,878 2,936 2,995 3,055 3,116 3,178 MH Master Metered 4 6 6 6 6 6 6 MF Individual Metered 5 839 856 873 890 908 926 MF Master Metered 6 550 561 572 583 595 607 Commercial 7 1,981 2,021 2,061 2,102 2,144 2,187 Government 7 101 103 105 107 109 111 Hydrant 8 12 12 12 12 12 12 Total Avg. Monthly Accounts 46,643 47,575 48,524 49,491 50,479 51,486 Average Monthly ERUs Single Family 1 40,425 41,234 42,059 42,900 43,758 44,633 Irrigation 2 227 227 227 227 227 227 MH Individual Metered 3 2,447 2,496 2,546 2,597 2,649 2,702 MH Master Metered 4 254 259 264 269 274 279 MF Individual Metered 5 714 728 743 758 773 788 MF Master Metered 6 7,307 7,453 7,602 7,754 7,909 8,067 Commercial 7 7,251 7,396 7,544 7,695 7,849 8,006 Government 7 827 844 861 878 896 914 Hydrant 8 12 12 12 12 12 12 Total Avg. Monthly ERUs 59,464 60,649 61,858 63,090 64,347 65,628 Annual Volume (x 1,000) gal/mo/ERU Single Family Block 1 0 - 5000 3.15 1,129,192 1,560,178 1,591,394 1,623,215 1,655,679 1,688,787 Block 2 5001-10000 0.68 597,817 335,767 342,485 349,333 356,320 363,445 Block 3 Above 0.41 190,840 201,438 205,468 209,577 213,768 218,043 Block 4 Above 0.00 138,385 0 0 0 0 0 Total Single Family 4.24 2,056,233 2,097,383 2,139,347 2,182,125 2,225,768 2,270,275 Irrigation Block 1 0-5000 3.12 5,695 8,492 8,492 8,492 8,492 8,492 Block 2 5001-10000 1.63 4,791 4,451 4,451 4,451 4,451 4,451 Block 3 Above 8.83 4,422 24,059 24,059 24,059 24,059 24,059 Block 4 Above 0.00 22,094 0 0 0 0 0 Total Irrigation 13.58 37,002 37,002 37,002 37,002 37,002 37,002 MH Individual Metered Block 1 0 - 5000 2.23 54,677 66,912 68,253 69,620 71,014 72,435 Block 2 5001-10000 0.21 14,693 6,151 6,274 6,400 6,528 6,659 Block 3 Above 0.14 3,319 4,197 4,281 4,367 4,454 4,544 Block 4 Above 0.00 3,055 0 0 0 0 0 Total MH Individual Metered 2.58 75,744 77,261 78,808 80,387 81,996 83,637 MH Master Metered Block 1 0 - 5000 2.72 7,252 8,448 8,612 8,775 8,938 9,101 Block 2 5001 - 10000 0.01 1,074 41 42 43 44 45 Block 3 Above 0.00 0 0 0 0 0 0 Block 4 Above 0.00 0 0 0 0 0 0 Total MH Master Metered 2.73 8,326 8,490 8,654 8,818 8,981 9,145 MF Individual Metered Block 1 0 - 5000 2.81 19,013 24,565 25,071 25,577 26,084 26,590 Block 2 5001-10000 0.39 7,221 3,432 3,502 3,573 3,644 3,715 Block 3 Above 0.43 1,728 3,741 3,818 3,895 3,972 4,049 Block 4 Above - 3,166 0 0 0 0 0 Total MF Individual Metered 3.63 31,127 31,738 32,392 33,046 33,699 34,353 MF Master Metered Block 1 0 - 5000 2.76 204,613 246,577 251,507 256,536 261,664 266,891 Block 2 5001-10000 0.20 48,896 18,191 18,555 18,926 19,304 19,689 Block 3 Above 0.05 8,002 4,685 4,779 4,874 4,972 5,071 Block 4 Above 0.00 2,664 0 0 0 0 0 Total MF Master Metered 3.01 264,175 269,453 274,840 280,336 285,939 291,652 330 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 55 Commercial Block 1 0 - 5000 Block 2 5001-10000 Block 3 Above Block 4 Above Total Commercial Government Block 1 0 - 5000 Block 2 5001-10000 Block 3 Above Block 4 Above Total Government Hydrants Block 1 0-5000 Block 2 5001-10000 Block 3 Above Block 4 Above Total Hydrants Total Annual Volume Incremental Water ERUs Schedules Escalation Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2.95 186,625 262,122 267,367 272,718 278,176 283,741 1.00 115,803 89,189 90,974 92,795 94,652 96,545 1.14 65,548 100,877 102,896 104,956 107,056 109,198 0.00 75,348 0 0 0 0 0 5.09 443,323 452,188 461,237 470,469 479,884 489,483 2.62 17,751 26,555 27,090 27,625 28,191 28,758 1.40 14,950 14,181 14,467 14,753 15,055 15,358 1.07 10,298 10,860 11,078 11,297 11,529 11,760 0.00 7,557 0 0 0 0 0 5.09 50,557 51,596 52,636 53,675 54,775 55,876 2.28 1,371 329 329 329 329 329 1.23 110 177 177 177 177 177 6.77 0 975 975 975 975 975 0.00 0 0 0 0 0 0 10.28 1,481 1,481 1,481 1,481 1,481 1,481 GR MF Individual Metered 2,967,968 3,026,592 3,086,396 3,147,337 3,209,527 3,272,904 GR MF Master Metered 1,161 1,185 1,209 1,232 1,257 1,281 Fire Protection Accounts Escalation Factors FP Single Family 9 FP Multi -Family 10 FP Commercial 11 Total Fire Protection Accounts Guarantee Revenue Accounts GR Single Family GR MH Individual Metered GR MH Master Metered GR MF Individual Metered GR MF Master Metered GR Commercial Total Guarantee Revenue ERUs 0 0 0 0 0 0 0 0 0 0 0 0 164 164 164 164 164 164 Description 164 164 164 164 164 164 12 321 305 275 236 192 149 12 903 858 774 664 541 419 13 1 1 1 1 1 1 14 0 0 0 0 0 0 15 62 59 53 45 37 29 16 581 552 498 427 348 269 17 158 150 135 116 94 73 Hydrant 1,705 1,620 1,461 1,253 1,021 791 Description Factor Escalation Factors 2018/19 2019/20 2020/21 2021/22 2022/23 Single Family 1' 1.0200 1.0200 1.0200 1.0200 1.0200 Irrigation 2 1.0000 1.0000 1.0000 1.0000 1.0000 MH Individual Metered 3 1.0200 1.0200 1.0200 1.0200 1.0200 MH Master Metered 4 1.0200 1.0200 1.0200 1.0200 1.0200 MF Individual Metered 5 1.0200 1.0200 1.0200 1.0200 1.0200 MF Master Metered 6 1.0200 1.0200 1.0200 1.0200 1.0200 Commercial 7 1.0200 1.0200 1.0200 1.0200 1.0200 Hydrant 8 1.0000 1.0000 1.0000 1.0000 1.0000 FP Single Family 9 1.0000 1.0000 1.0000 1.0000 1.0000 FP Multi -Family 10 1.0000 1.0000 1.0000 1.0000 1.0000 FP Commercial 11 1.0000 1.0000 1.0000 1.0000 1.0000 GR Single Family 12 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Individual Metered 13 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Master Metered 14 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Individual Metered 15 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Master Metered 16 0.9500 0.9025 0.8574 0.8145 0.7738 GR Commercial 17 0.9500 0.9025 0.8574 0.8145 0.7738 331 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 56 Schedules Schedule 2 - Wastewater Customer Growth and Billable Consumption Projections Escalation Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Average Monthly Accounts Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only Bulk Total Avg. Monthly Accounts Average Monthly ERUs Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only - Single Family Sewer Only - MH Individual Metered Sewer Only - MH Master Metered Sewer Only - MF Master Metered Sewer Only - Commercial Sewer Only - Government Bulk Total Avg. Monthly ERUs 1 21,253 21,891 22,548 23,224 23,921 24,639 2 2,910 2,997 3,087 3,180 3,275 3,373 3 3 3 3 3 3 3 4 860 886 913 940 968 997 5 534 550 567 584 602 620 6 1,483 1,527 1,573 1,620 1,669 1,719 7 81 81 81 81 81 81 8 329 329 329 329 329 329 9 1 1 1 1 1 1 27,454 28,265 29,102 29,962 30,849 31,762 1 21,501 22,146 22,810 23,494 24,199 24,925 2 2,474 2,548 2,624 2,703 2,784 2,868 3 63 65 67 69 71 73 4 731 753 776 799 823 848 5 7,389 7,611 7,839 8,074 8,316 8,565 6 7,239 7,456 7,680 7,910 8,147 8,391 7 891 891 891 891 891 891 8 309 309 309 309 309 309 8 37 37 37 37 37 37 8 23 23 23 23 23 23 8 22 22 22 22 22 22 8 716 716 716 716 716 716 8 23 23 23 23 23 23 9 526 526 526 526 526 526 41,944 43,126 44,343 45,596 46,887 48,217 Annual Volume (x 1,000) gal/mo/ERU Block 1 Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only - Single Family Sewer Only - MH Individual Metered Sewer Only - MH Master Metered Sewer Only - MF Master Metered Sewer Only - Commercial Sewer Only - Government Bulk Total Block 1 Block 2 Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only - Single Family Sewer Only - MH Individual Metered Sewer Only - MH Master Metered Sewer Only - MF Master Metered Sewer Only - Commercial Sewer Only - Government Bulk Total Block 2 Total Annual Volume 3.50 903,338 930,436 958,334 987,071 1,016,691 1,047,193 2.46 72,921 75,103 77,343 79,671 82,059 84,535 2.91 2,201 2,271 2,341 2,410 2,480 2,550 3.22 28,351 29,058 29,945 30,833 31,759 32,724 2.95 262,365 269,761 277,842 286,171 294,749 303,574 4.24 374,588 379,697 391,104 402,817 414,886 427,312 3.54 38,298 37,833 37,833 37,833 37,833 37,833 5.00 12,972 18,540 18,540 18,540 18,540 18,540 5.00 1,587 2,220 2,220 2,220 2,220 2,220 5.00 972 1,380 1,380 1,380 1,380 1,380 5.00 702 1,320 1,320 1,320 1,320 1,320 5.00 4,990 42,960 42,960 42,960 42,960 42,960 5.00 849 1,380 1,380 1,380 1,380 1,380 3.86 24,368 24,368 24,368 24,368 24,368 24,368 56.68 1,728,502 1,816,327 1,866,910 1,918,974 1,972,625 2,027,889 0.31 81,149 83,583 86,089 88,671 91,331 94,071 0.11 3,342 3,442 3,545 3,651 3,761 3,874 0.00 0 0 0 0 0 0 0.38 3,196 3,439 3,544 3,649 3,759 3,873 0.03 2,359 2,916 3,004 3,094 3,187 3,282 0.90 72,096 80,378 82,793 85,272 87,827 90,457 0.27 2,424 2,889 2,889 2,889 2,889 2,889 0.00 24 0 0 0 0 0 0.00 0 0 0 0 0 0 0.00 0 0 0 0 0 0 0.00 0 0 0 0 0 0 0.00 4,967 0 0 0 0 0 0.00 150 0 0 0 0 0 0.00 0 0 0 0 0 0 2.01 169,707 176,647 181,864 187,226 192,754 198,446 1,898,209 1,992,974 2,048,774 2,106,200 2,165,379 2,226,335 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 57 Schedules Comprehensive Water, Wastewater and Reclaimed Water Rate Study 58 Escalation Escalation Factors Description Factor Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Guarantee Revenue 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MH Individual Metered Accounts 10 302 287 259 222 181 140 GR Single Family 11 616 585 528 453 369 286 GR MH Individual Metered 12 0 0 0 0 0 0 GR MH Master Metered 13 0 0 0 0 0 0 GR MF Individual Metered 14 62 59 53 45 37 29 GR MF Master Metered 15 505 480 433 371 302 234 GR Commercial 16 569 541 488 418 340 263 Total 1.0000 1,752 1,665 1,502 1,287 1,048 812 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 58 Escalation Factors Description Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Single Family 1 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MH Individual Metered 2 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MH Master Metered 3 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MF Individual Metered 4 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MF Master Metered 5 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 Commercial 6 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 Government 7 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Sewer Only 8 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Bulk 9 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Accounts 10 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR Single Family 11 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Individual Metered 12 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Master Metered 13 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Individual Metered 14 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Master Metered 15 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR Commercial 16 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 58 Schedules Schedule 3 - Septic to Sewer Unit Absorption and Revenue Forecast 1. Annual Absorption (Assumed 2 subdivisions/year). Number 2018/19 2019/20 2020/21 2021/22 2022/23 Part A Subdivision and Unit Absorptions Orchid Island i(No. 2' 139 Hobart Landing Unit 3 2 Subdivision Numbers 1 138 & 17 18 & 139 2&1 48 & 131 52 & 320 Water & Wastewater Units 26 7 87 36 148 Wastewater Only Units 14 22 0 11 0 Total Units 40 29 87 47 148 Cumulative Units: 0 0 0 Water & Wastewater Units 26 33 120 156 304 Wastewater Only Units 14 36 36 47 47 Percentage Online 50.0% 50.0% 50.0% 50.0% 50.0% Water & Wastewater Units 13 30 77 138 230 Wastewater Only Units 7 25 36 42 47 Percentage Absorption 20.0% 20.0% 20.0% 20.0% 20.0% Water & Wastewater Units 3 6 15 28 46 Wastewater Only Units 1 5 7 8 9 Total 4 11 23 36 55 Part B Revenue Forecast and Credit Assumptions Annual Base Revenue: Water & Wastewater Units $500 $1,100 $2,900 $5,200 $8,600 Wastewater Only Units 300 900 1,300 1,600 1,800 Total Base Revenue $800 $2,000 $4,200 $6,800 $10,400 Volume Revenue @ 4,000 gal per month per unit Water & Wastewater Units $400 $800 $2,100 $3,800 $6,300 Wastewater Only Units 200 700 1,000 1,100 1,300 Total Commodity Revenue $600 $1,500 $3,100 $4,900 $7,600 1. Annual Absorption (Assumed 2 subdivisions/year). Number Subdivision Name 138 Hobart Landing Unit 2 17 Orchid Island No. 1 18 Orchid Island i(No. 2' 139 Hobart Landing Unit 3 2 Hallmark Ocean Subdivision 1 Ambersand Beach Sub No 1 & 2 48 Floravon Shores Subdivision 131. iNaranja TR ShelImound Bch Replat of POR 52 Sebastian Highlands 'Unit 02 Collier 320 River Shores Estates Units 1-4 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 59 Schedules SOCIAL SECURITY MATCHING Schedule 4 - Water Operating Expense & Cost Projections $207,300 $213,600 $220,100 Escalation $233,700 $240,800 RETIREMENT CONTRIBUTION 3 276,600 284,900 Expenditure Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 REGULAR SALARIES 3 $3,305,700 $3,404,900 $3,507,100 $3,612,400 $3,720,800 $3,832,500 PART TIME EMPLOYEES 3 7,900 8,200 8,500 8,800 9,100 9,400 OVERTIME 3 160,000 164,800 169,800 174,900 180,200 185,700 SPECIAL PAY 3 74,400 76,700 79,100 81,500 84,000 86,600 TOTAL SALARIES $1,491,500 $3,548,000 $3,654,600 $3,764,500 $3,877,600 $3,994,100 $4,114,200 SOCIAL SECURITY MATCHING 3 $207,300 $213,600 $220,100 $226,800 $233,700 $240,800 RETIREMENT CONTRIBUTION 3 276,600 284,900 293,500 302,400 311,500 320,900 INSURANCE -LIFE & HEALTH 3 661,100 681,000 701,500 722,600 744,300 766,700 WORKERS COMPENSATION 3 82,400 84,900 87,500 90,200 93,000 95,800 OPEB EXPENSE 3 88,000 90,700 93,500 96,400 99,300 102,300 MEDICARE MATCHING 3 48,500 50,000 51,500 53,100 54,700 56,400 TOTAL BENEFITS $1,363,900 $1,405,100 $1,447,600 $1,491,500 $1,536,500 $1,582,900 LEGAL SERVICES 2 $2,900 $3,000 $3,100 $3,200 $3,300 $3,400 GENERAL &ADMIN EXP 2 469,900 481,700 493,800 506,200 518,900 531,900 OTHER PROF SERVICES 2 656,300 672,800 689,700 707,000 724,700 742,900 EXTERNAL AUDITORS 2 20,800 21,400 22,000 22,600 23,200 23,800 OTHER CONTRACT SERVICES 2 40,000 41,000 42,100 43,200 44,300 45,500 VEHICLE ALLOWANCE 2 6,100 6,300 6,500 6,700 6,900 7,100 ALL TRAVEL 2 20,600 21,200 21,800 22,400 23,000 23,600 TELEPHONE 2 29,100 29,900 30,700 31,500 32,300 33,200 OTHER COMM SERVICES 2 7,400 7,600 7,800 8,000 8,200 8,500 POSTAGE 5 109,300 114,300 119,500 124,900 130,600 136,500 ELECTRIC SERVICES 5 72,700 76,000 79,500 83,100 86,900 90,900 WATER & SEWER SERVICES 5 1,400 1,500 1,600 1,700 1,800 1,900 GARBAGE & SOLID WASTE 5 43,500 45,500 47,600 49,800 52,100 54,500 OTHER UTILITY SERVICES 5 3,500 3,700 3,900 4,100 4,300 4,500 RENT -BUILDINGS 2 50,200 51,500 52,800 54,200 55,600 57,000 RENT -HEAVY EQUIPMENT 2 2,000 2,100 2,200 2,300 2,400 2,500 FEC PAYMENTS 2 23,500 24,100 24,800 25,500 26,200 26,900 RIGHT OF WAY PAYMENTS 1 18,100 18,100 18,100 18,100 18,100 18,100 AUTOMOTIVE INSURANCE 2 65,100 66,800 68,500 70,300 72,100 74,000 OTHER INSURANCE 2 553,100 567,000 581,200 595,800 610,700 626,000 MAINTENANCE - BUILDINGS 7 3,800 4,000 4,200 4,400 4,600 4,800 MAINTENANCE - AC 7 6,000 6,200 6,400 6,600 6,800 7,100 MAINTENANCE - OFFICE EQUIP 7 3,900 4,100 4,300 4,500 4,700 4,900 MAINTENANCE - AUTO EQUIP 7 28,400 29,300 30,200 31,200 32,200 33,200 MAINTENANCE -HEAVY EQUIP 7 103,500 106,700 110,000 113,300 116,700 120,300 MAINT - OTHER EQUIP 7 41,900 43,200 44,500 45,900 47,300 48,800 OUTSIDE PRINTING 2 48,500 49,800 51,100 52,400 53,800 55,200 RECORDING FEES 1 5,000 5,000 5,000 5,000 5,000 5,000 LEGAL ADS 2 400 500 600 700 800 900 LICENSES AND PERMITS 1 24,200 24,200 24,200 24,200 24,200 24,200 ALL OFFICE SUPPLIES 2 17,800 18,300 18,800 19,300 19,800 20,300 COMPUTER SOFTWARE 2 122,300 125,400 128,600 131,900 135,200 138,600 COMPUTER HW UPGRADE 2 5,400 5,600 5,800 6,000 6,200 6,400 GIS SUPPLIES 2 600 700 800 900 1,000 1,100 FUEL & LUBRICANTS 5 99,700 104,200 108,900 113,800 119,000 124,400 CHEMICALS 5 1,108,000 1,157,800 1,209,900 1,264,300 1,321,100 1,380,500 UNIFORMS & CLOTHING 2 23,800 24,400 25,100 25,800 26,500 27,200 INSTITUTIONAL SUPPLIES 2 6,200 6,400 6,600 6,800 7,000 7,200 EXPENDABLE TOOLS 2 27,500 28,200 29,000 29,800 30,600 31,400 MEDICINE & MED SUPPLIES 2 7,300 7,500 7,700 7,900 8,100 8,400 OTHER OPER SUPPLIES 7 50,800 52,400 54,000 55,700 57,400 59,200 PAVING MATERIAL 2 73,000 74,900 76,800 78,800 80,800 82,900 LANDSCAPE MATERIALS 2 7,000 7,200 7,400 7,600 7,800 8,000 TRAFFIC SIGNS 2 1,000 1,100 1,200 1,300 1,400 1,500 DUES -MEMBERSHIPS 2 2,200 2,300 2,400 2,500 2,600 2,700 TUITION/REGIST FEE 2 30,900 31,700 32,500 33,400 34,300 35,200 CREDIT CARD FEES 5 75,000 78,400 82,000 85,700 89,600 93,700 BAD DEBT-WATER/SEWER 4 10,900 11,200 11,500 11,800 12,100 12,400 Escalation Comprehensive Water, Wastewater and Reclaimed Water Rate Study 60 Schedules Expenditure Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 GIS INTER -DEPT CHARGES 2 78,500 80,500 82,600 84,700 86,900 89,100 COMP SERV INTER -DEPT CHGS 2 105,900 108,600 111,400 114,200 117,100 120,100 WATER TREAT ELECTRIC 5 848,000 886,100 926,000 967,600 1,011,100 1,056,600 WATER PLANT MAINTENANCE 7 77,000 79,400 81,800 84,300 86,900 89,600 WELL MAINTENANCE 7 4,000 4,200 4,400 4,600 4,800 5,000 WATER MAIN MAINTENANCE 7 8,000 8,300 8,600 8,900 9,200 9,500 METER MAINTENANCE 7 6,000 6,200 6,400 6,600 6,800 7,100 PUMPING EQUIP MAINT 7 68,700 70,800 73,000 75,200 77,500 79,900 HYDRANTS & VALVES MAINT 7 375,000 386,300 397,900 409,900 422,200 434,900 COMM EQUIP MAINT 7 3,600 3,800 4,000 4,200 4,400 4,600 WATER STORAGE TANK MAINT 7 275,000 283,300 291,800 300,600 309,700 319,000 TOTAL OPERATING 1 $5,980,200 $6,183,700 $6,394,600 $6,612,900 $6,838,800 $7,073,600 MACHINERY AND EQUIP 2 $137,900 $129,400 $132,700 $136,100 $139,600 $143,100 AUTOMOTIVE 2 447,700 420,000 430,500 441,300 452,400 463,800 COMMEQUIP-ALL 2 56,500 53,000 54,400 55,800 57,200 58,700 EDP EQUIPMENT 2 39,000 36,600 37,600 38,600 39,600 40,600 Reserve Fund Adjustment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY $681,100 $639,000 $655,200 $671,800 $688,800 $706,200 INTEREST -DEBT SERVICE 1 $1,986,900 $1,987,700 $1,987,600 $1,986,600 $1,985,200 $1,440,500 OTHER DEBT SERVICE COST 1 4,900 4,900 4,900 4,900 4,900 4,900 TOTAL DEBT SERVICE $1,991,800 $1,992,600 $1,992,500 $1,991,500 $1,990,100 $1,445,400 Renewal & Replacement 9 2,977,400 1,935,400 1,964,700 1,998,600 2,033,600 2,070,400 ADDITIONAL R&R 10 0 1,048,400 1,064,300 1,082,600 1,101,600 1,121,500 TOTAL BUDGET $16,542,400 $16,858,800 $17,283,400 $17,726,500 $18,183,500 $18,114,200 DEVE EXTENSN/LICENS FEE 1 $500 $500 $500 $500 $500 $500 METER INSTALLATION Cal 135,000 150,900 154,100 157,200 160,200 163,400 WATER TAP FEES Cal 25,000 28,000 28,400 29,200 29,600 30,400 PENALTIES 8 470,500 482,300 494,400 506,800 519,500 532,500 RECONNECT FEES Cal 62,500 0 0 0 0 0 SERVICE CHARGE 1 120,000 122,400 124,800 127,300 129,900 132,500 INSPECTION FEES 1 27,500 27,500 27,500 27,500 27,500 27,500 MISCELLANEOUS INCOME 1 15,000 15,000 15,000 15,000 15,000 15,000 COURT RECORDING FEES 1 2,500 2,500 2,500 2,500 2,500 2,500 INTEREST INCOME Input 62,500 62,300 46,300 38,200 40,800 42,900 RADIO TOWER RENTS 1 150,000 150,000 150,000 150,000 150,000 150,000 SCRAP SALES 1 500 500 500 500 500 500 FUND TRANSFER IN 1 42,800 42,800 42,800 42,800 42,800 42,800 Total Revenue Budget $1,114,300 $1,084,700 $1,086,800 $1,097,500 $1,118,800 $1,140,500 Escalation Escalation Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2021/23 Constant Factor 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Inflation 2 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% Labor 3 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Customer Growth 4 1.99% 1.99% 1.99% 1.99% 1.99% 1.99% Cust Growth+ Inflation 5 4.49% 4.49% 4.49% 4.49% 4.49% 4.49% Rate Revenue Factor 6 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Supplies/Repairs & Main 7 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Penalties Percent of Revenues 8 2.00% 2.50% 2.50% 2.50% 2.50% 2.50% Renewal & Replacement 9 0.00% 12.00% 12.00% 12.00% 12.00% 12.00% Additional R&R 10 0.00% 6.50% 6.50% 6.50% 6.50% 6.50% OCO Reserve Adjustment 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Comprehensive Water, Wastewater and Reclaimed Water Rate Study 61 Schedules Schedule 5 - Wastewater Operating Expense & Cost Projections Escalation Expenditure Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 REGULAR SALARIES 3 $2,801,600 $2,885,700 $2,972,300 $3,061,500 $3,153,400 $3,248,100 PART TIME EMPLOYEES 3 7,900 8,200 8,500 8,800 9,100 9,400 OVERTIME 3 146,700 151,200 155,800 160,500 165,400 170,400 SPECIAL PAY 3 71,000 73,200 75,400 77,700 80,100 82,600 TOTAL SALARIES 2 $3,027,200 $3,118,300 $3,212,000 $3,308,500 $3,408,000 $3,510,500 SOCIAL SECURITY MATCHING 3 $176,000 $181,300 $186,800 $192,500 $198,300 $204,300 RETIREMENT CONTRIBUTION 3 244,800 252,200 259,800 267,600 275,700 284,000 INSURANCE -LIFE & HEALTH 3 543,300 559,600 576,400 593,700 611,600 630,000 WORKERS COMPENSATION 3 72,100 74,300 76,600 78,900 81,300 83,800 OPEB EXPENSE 3 70,800 73,000 7S,200 77,500 79,900 82,300 MEDICARE MATCHING 3 41,200 42,500 43,800 45,200 46,600 48,000 TOTAL BENEFITS 5 $1,148,200 $1,182,900 $1,218,600 $1,255,400 $1,293,400 $1,332,400 LEGAL SERVICES 2 $2,100 $2,200 $2,300 $2,400 $2,500 $2,600 GENERAL &ADMIN EXP 2 399,100 409,100 419,400 429,900 440,700 451,800 OTHER PROF SERVICES 2 1,341,300 1,374,900 1,409,300 1,444,600 1,480,800 1,517,900 EXTERNAL AUDITORS 2 19,000 19,500 20,000 20,500 21,100 21,700 VEHICLE ALLOWANCE 2 4,300 4,500 4,700 4,900 5,100 5,300 ALL TRAVEL 2 13,300 13,700 14,100 14,500 14,900 15,300 TELEPHONE 2 26,800 27,500 28,200 29,000 29,800 30,600 OTHER COMM SERVICES 2 5,400 5,600 5,800 6,000 6,200 6,400 POSTAGE 5 109,500 115,400 121,600 128,100 135,000 142,300 ELECTRIC SERVICES 5 47,300 49,900 52,600 55,500 58,500 61,700 WATER & SEWER SERVICES 5 1,500 1,600 1,700 1,800 1,900 2,100 GARBAGE & SOLID WASTE 5 183,500 193,300 203,600 214,500 226,000 238,100 OTHER UTILITY SERVICES 5 4,000 4,300 4,600 4,900 5,200 5,500 RENT -BUILDINGS 2 42,100 43,200 44,300 45,500 46,700 47,900 RENT -HEAVY EQUIPMENT 2 19,500 20,000 20,500 21,100 21,700 22,300 AUTOMOTIVE INSURANCE 2 51,700 53,000 54,400 55,800 57,200 58,700 OTHER INSURANCE 2 470,200 482,000 494,100 506,500 519,200 532,200 MAINTENANCE - BUILDINGS 7 11,000 11,400 11,800 12,200 12,600 13,000 MAINTENANCE - AC 7 8,200 8,500 8,800 9,100 9,400 9,700 MAINTENANCE - OFFICE EQUIP 7 2,700 2,800 2,900 3,000 3,100 3,200 MAINTENANCE - AUTO EQUIP 7 23,100 23,800 24,600 25,400 26,200 27,000 MAINTENANCE -HEAVY EQUIP 7 120,000 123,600 127,400 131,300 135,300 139,400 MAINT - OTHER EQUIP 7 25,000 25,800 26,600 27,400 28,300 29,200 OUTSIDE PRINTING 2 51,000 52,300 53,700 55,100 56,500 58,000 ADVERTISING X LEGAL 2 200 300 400 500 600 700 RECORDING FEES 1 5,000 5,000 5,000 5,000 5,000 5,000 LEGAL ADS 2 800 900 1,000 1,100 1,200 1,300 LICENSES AND PERMITS 1 9,600 9,600 9,600 9,600 9,600 9,600 ALL OFFICE SUPPLIES 2 14,900 15,300 15,700 16,100 16,600 17,100 COMPUTER SOFTWARE 2 96,900 99,400 101,900 104,500 107,200 109,900 GIS SUPPLIES 2 400 500 600 700 800 900 FUEL & LUBRICANTS 5 85,800 90,400 95,300 100,400 105,800 111,500 CHEMICALS 5 318,000 335,000 352,900 371,700 391,600 412,500 UNIFORMS & CLOTHING 2 17,600 18,100 18,600 19,100 19,600 20,100 INSTITUTIONAL SUPPLIES 2 8,000 8,200 8,500 8,800 9,100 9,400 EXPENDABLE TOOLS 2 16,700 17,200 17,700 18,200 18,700 19,200 MEDICINE & MED SUPPLIES 2 6,100 6,300 6,500 6,700 6,900 7,100 OTHER OPER SUPPLIES 7 32,300 33,300 34,300 35,400 36,500 37,600 PAVING MATERIAL 2 12,500 12,900 13,300 13,700 14,100 14,500 LANDSCAPE MATERIALS 2 500 600 700 800 900 1,000 TRAFFIC SIGNS 2 500 600 700 800 900 1,000 DUES -MEMBERSHIPS 2 1,700 11,800 1,900 2,000 2,100 2,200 TUITION/REGIST FEE 2 14,600 15,000 15,400 15,800 16,200 16,700 CREDIT CARD FEES 5 75,000 79,000 83,300 87,800 92,500 97,500 337 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 62 Schedules Expenditure Category Escalation Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 BAD DEBT-WATER/SEWER 4 9,100 9,400 9,700 10,000 10,300 10,600 GIS INTER -DEPT CHARGES 2 54,900 56,300 57,800 59,300 60,800 62,400 COMP SERV INTER -DEPT CHGS 2 74,100 76,000 77,900 79,900 81,900 84,000 LIFT STATION ELECTRIC 5 330,000 347,600 366,100 385,600 406,200 427,900 SLUDGE FACILITY ELECTRUC 5 94,000 99,000 104,300 109,900 115,800 122,000 METER MAINTENANCE 7 1,000 1,100 1,200 1,300 1,400 1,500 PUMPING EQUIP MAINT 7 10,000 10,300 10,700 11,100 11,500 11,900 LIFT STATION MAINT 7 20,000 20,600 21,300 22,000 22,700 23,400 SEWER MAIN MAINT 7 6,000 6,200 6,400 6,600 6,800 7,100 SEWAGE TREAT PLANT ELEC 5 565,000 595,100 626,800 660,200 695,400 732,600 SEWAGE PLANT MAINT 7 140,000 144,200 148,600 153,100 157,700 162,500 COMM EQUIP MAINT 7 3,400 3,600 3,800 4,000 4,200 4,400 SEWAGE SLUDGE REMOVAL 5 480,000 505,600 532,600 561,000 591,000 622,600 SLUDGE FACILITY MAINT 7 22,500 23,200 23,900 24,700 25,500 26,300 TOTAL OPERATING 1 $5,508,700 $5,715,500 $5,931,400 $6,156,400 $6,391,000 $6,635,900 MACHINERY AND EQUIP 2 $712,600 $351,600 $360,400 $369,500 $378,800 $388,300 AUTOMOTIVE 2 616,300 304,100 311,800 319,600 327,600 335,800 COMMEQUIP-ALL 2 61,100 30,100 30,900 31,700 32,500 33,400 EDP EQUIPMENT 2 30,200 14,900 15,300 15,700 16,100 16,600 Reserve Fund Adjustment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY $1,420,200 $700,700 $718,400 $736,500 $755,000 $774,100 INTEREST -DEBT SERVICE 1 $1,986,900 $1,987,700 $1,987,600 $1,986,600 $1,985,200 $1,440,500 OTHER DEBT SERVICE COST 1 5,100 5,100 5,100 5,100 5,100 5,100 TOTAL DEBT SERVICE $1,992,000 $1,992,800 $1,992,700 $1,991,700 $1,990,300 $1,445,600 Renewal & Replacement 9 2,040,000 1,451,000 1,541,300 1,577,900 1,615,700 1,655,400 ADDITIONAL R&R 10 0 580,400 616,500 631,200 646,300 662,200 TOTAL BUDGET $15,136,300 $14,741,600 $15,230,900 $15,657,600 $16,099,700 $16,016,100 DEVE EXTENSN/LICENS FEE 1 $500 $500 $500 $500 $500 $500 SEPTAGE/SLUDGE DISPOSAL Cal 200,000 585,700 602,200 619,200 636,700 654,800 GREASE DISPOSAL Cal 10,000 26,600 27,400 28,200 29,000 29,800 SEWER TAP FEES 1 2,500 3,000 3,000 3,000 3,000 3,000 RECLAIMED WATER SALES 1 5,000 5,000 5,000 5,000 5,000 5,000 PENALTIES 8 429,500 440,300 451,400 462,700 474,300 486,200 RECONNECT FEES Cal 62,500 0 0 0 0 0 SERVICE CHARGE 1 120,000 123,500 123,500 123,500 123,500 123,500 INSPECTION FEES 1 27,500 27,500 27,500 27,500 27,500 27,500 MISCELLANEOUS INCOME 1 15,000 15,000 15,000 15,000 15,000 15,000 COURT RECORDING FEES 1 2,500 2,500 2,500 2,500 2,500 2,500 INTEREST INCOME Input 62,500 62,300 46,300 38,200 40,800 42,900 RADIO TOWER RENTS 1 150,000 150,000 150,000 150,000 150,000 150,000 SCRAP SALES 1 500 500 500 500 500 500 FUND TRANSFER IN 1 42,800 42,800 42,800 42,800 42,800 42,800 Total Revenue Budget $1,130,800 $1,485,200 $1,497,600 $1,518,600 $1,551,100 $1,584,000 Escalation Escalation Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2021/23 Constant Factor 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Inflation 2 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% Labor 3 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Customer Growth 4 2.81% 2.82% 2.82% 2.83% 2.83% 2.84% Cust Growth+ Inflation 5 5.31% 5.32% 5.32% 5.33% 5.33% 5.34% Rate Revenue Factor 6 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Supplies/Repairs & Main 7 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Penalties Percent of Revenues 8 2.00% 2.50% 2.50% 2.50% 2.50% 2.50% Renewal & Replacement 9 0.00% 10.00% 10.00% 10.00% 10.00% 10.00% Additional R&R 10 0.00% 4.00% 4.00% 4.00% 4.00% 4.00% OCO Reserve Adjustment 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 338 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 63 User Fee Revenue Billing Base Usage Fire Protection Reserve Subtotal Other Operating Revenues Gross Revenue 0&M Expenses Net Revenue Impact Fees Net Revenue & Impact Fees Debt Service Existing Proposed Total Debt Service Other DS Expenses Operating Balance Transfers Renewal and Replacement Operating Capital Outlay Surplus (Deficit) Schedules Schedule 6 - Water Proforma Operating Statement 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 $722,200 $0 $0 $0 $0 $0 5,537,300 6,368,200 6,495,000 6,624,500 6,756,400 6,890,900 8,563,100 8,719,600 8,890,000 9,063,500 9,240,800 9,421,200 27,900 29,800 29,800 29,800 29,800 29,800 163,800 170,200 153,500 131,500 107,200 83,000 $15,014,300 $15,287,800 $15,568,300 $15,849,300 $16,134,200 $16,424,900 1,114,300 1,084,700 1,086,800 1,097,500 1,118,800 1,140,500 $16,128,600 $16,372,500 $16,655,100 $16,946,800 $17,253,000 $17,565,400 10,892,100 11,243,400 11,606,700 11,982,000 12,369,400 12,770,700 $5,236,500 $5,129,100 $5,048,400 $4,964,800 $4,883,600 $4,794,700 0 304,000 304,000 303,800 303,600 220,300 $5,236,500 $5,433,100 $5,352,400 $5,268,600 $5,187,200 $5,015,000 $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 0 0 0 0 0 0 $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 4,900 5,000 4,900 4,900 5;000 4,900 $3,244,700 $3,440,500 $3,359,900 $3,277,100 $3,197,100 $3,569,600 0 0 0 0 0 0 2,977,400 1,935,400 1,964,700 1,998,600 2,033,600 2,070,400 681,100 639,000 655,200 671,800 688,800 706,200 ($413,800) $866,100 $740,000 $606,700 $474,700 $793,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 341 Schedules Schedule 7 - Wastewater Proforma Operating Statement User Fee Revenue Billing Base Usage S2S Net Revenues Reserve Subtotal Other Operating Revenues Gross Revenue 0&M Expenses Net Revenue Impact Fees Net Revenue & Impact Fees Debt Service Existing Proposed Total Debt Service Other DS Expenses Operating Balance Transfers Renewal and Replacement Operating Capital Outlay Surplus (Deficit) 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 $425,000 $0 $0 $0 $0 $0 7,331,100 8,253,500 8,481,200 8,715,900 8,957,600 9,206,500 5,311,800 5,360,800 5,515,900 5,675,500 5,839,900 6,009,300 0 1,100 2,800 5,800 9,300 14,200 311,300 311,700 281,200 240,900 196,100 151,900 $13,379,200 $13,927,100 $14,281,100 $14,638,100 $15,002,900 $15,381,900 1,130,800 1,485,200 1,497,600 1,518,600 1,551,100 1,584,000 $14,510,000 $15,412,300 $15,778,700 $16,156,700 $16,554,000 $16,965,900 9,684,100 10,016,700 10,362,000 10,720,300 11,092,400 11,478,800 $4,825,900 $5,395,600 $5,416,700 $5,436,400 $5,461,600 $5,487,100 0 1,180,300 1,180,300 1,179,700 1,178,900 855,400 $4,825,900 $6,575,900 $6,597,000 $6,616,100 $6,640,500 $6,342,500 $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 0 0 0 0 0 0 $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 5,100 5,200 5,100 5,100 5,200 5,100 $2,833,900 $4,583,100 $4,604,300 $4,624,400 $4,650,200 $4,896,900 0 0 0 0 0 0 2,040,000 1,451,000 1,541,300 1,577,900 1,615,700 1,655,400 1,420,200 700,700 718,400 736,500 755,000 774,100 ($626,300) $2,431,400 $2,344,600 $2,310,000 $2,279,500 $2,467,400 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3gy Schedules Schedule 8 - Basis for Proposed Miscellaneous Service Charges (A) New or Revised Account Fee (Application Fee) Normal Hours Customer Service Representative Cost Per Hour (Average) $25.00 Employees Required 1 Hours each Employee 0.25 Total Hours 0.25 Subtotal $6.25 Utility Billing Specialist Cost Per Hour (Average) $28.00 Employees Required 1 Hours each Employee 0.25 Total Hours 0.25 Subtotal $7.00 Meter Reader Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 0.25 Total Hours 0.25 Subtotal $6.75 Total Salaries & Benefits $20.00 Vehicle Expense Service Truck ($25.00 per hour) $7.00 Subtotal $27.00 Overhead $4.00 Total $31.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3A Schedules (B) Water Service Connection Charge Crew Leader Cost Per Hour (Average) $32.00 Employees Required 1 Hours each Employee 4.00 Total Hours 4.00 Subtotal $128.00 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 2.00 Total Hours 2.00 Subtotal $96.00 Service Worker Cost Per Hour (Average) $27.00 Employees Required 2 Hours each Employee 4.00 Total Hours 8.00 Subtotal $216.00 Total Salaries & Benefits $440.00 Vehicle Expense Service Truck ($25.00 per hour) $300.00 Backhoe ($44.00 per hour) $176.00 Subtotal Vehicle Expense $476.00 Materials Expense Average $1,505.00 Subtotal $2,421.00 Overhead $339.00 Administrative $25.00 Total $2,785.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 36� Schedules (C) Sewer Service Connection Charge (Low Pressure Only) Crew Leader Cost Per Hour (Average) $32.00 Employees Required 1 Hours each Employee 4 Total Hours 4 Subtotal $128.00 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 4 Total Hours 4 Subtotal $192.00 Service Worker Cost Per Hour (Average) $27.00 Employees Required 2 Hours each Employee 4 Total Hours 8 Subtotal $216.00 Total Salaries & Benefits $536.00 Vehicle Expense Service Truck ($25.00 per hour) $300.00 Backhoe ($44.00 per hour) $176.00 Subtotal Vehicle Expense $476.00 Materials Expense Average $1,505.00 Subtotal $2,517.00 Overhead $353.00 Administrative $25.00 Total $2,895.00 Note: Charge is for connection made to a low-pressure sewer system. Charges for connection to gravity sewer systems will be based on actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3dA Schedules (D) Meter Installation Fee 5/8 -Inch 1 -Inch 1.5 -Inch Customer Service Representative Cost Per Hour (Average) $25.00 $25.00 $25.00 Employees Required 2 2 2 Hours each Employee 0.10 0.10 0.10 Total Hours 0.20 0.20 0.20 Subtotal $5.00 $5.00 $5.00 Supervisor Cost Per Hour (Average) $48.00 $48.00 $48.00 Employees Required 1 1 1 Hours each Employee 0.30 0.30 0.30 Total Hours 0.30 0.30 0.30 Subtotal $14.40 $14.40 $14.40 Service Worker/Inspector Cost Per Hour (Average) $27.00 $27.00 $27.00 Employees Required 1 1 1 Hours each Employee 0.75 0.75 1.00 Total Hours 0.75 0.75 1.00 Subtotal $20.25 $20.25 $27.00 Total Salaries & Benefits $40.00 $40.00 $47.00 Vehicle Expense Service Truck ($25.00 per hour) $19.00 $19.00 $25.00 Materials Expense AMR $174.00 $261.00 $373.00 Check Valve $47.00 $47.00 $102.00 Subtotal Materials Expense $221.00 $308.00 $475.00 Subtotal $280.00 $367.00 $547.00 Overhead $40.00 $52.00 $77.00 Administrative $25.00 $25.00 $25.00 Total $345.00 $444.00 $649.00 Note: Fire Hydrant and water meters 2" or greater at actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3d4 Schedules (E) Meter Test Fee Comprehensive Water, Wastewater and Reclaimed Water Rate Study IM 5/8 -Inch 1 -Inch 1.5 -Inch or Larger Customer Service Representative Cost Per Hour (Average) $25.00 $25.00 $25.00 Employees Required 1 1 1 Hours each Employee 0.15 0.15 0.15 Total Hours 0.15 0.15 0.15 Subtotal $3.75 $3.75 $3.75 Supervisor Cost Per Hour (Average) $48.00 $48.00 $48.00 Employees Required 1 1 1 Hours each Employee 0.50 0.50 0.50 Total Hours 0.50 0.50 0.50 Subtotal $24.00 $24.00 $24.00 Service Worker Cost Per Hour (Average) $27.00 $27.00 $27.00 Employees Required 1 1 1 Hours each Employee 1.00 1.00 1.00 Total Hours 1.00 1.00 1.00 Subtotal $27.00 $27.00 $27.00 Total Salaries & Benefits $55.00 $55.00 $55.00 Vehicle Expense Service Truck ($25.00 per hour) $25.00 $25.00 $25.00 Subtotal $80.00 $80.00 $80.00 Overhead $12.00 $12.00 $12.00 Administrative $25.00 $25.00 $25.00 Total $117.00 $117.00 $117.00 Note: If testing of water meter requires the meter to be removed from the customer's property, then fee will be based on actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study IM Schedules (F) Meter Removal Charges Customer Service Representative Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Supervisor Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Service Worker Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Total Salaries & Benefits Vehicle Expense Service Truck ($25.00 per hour) Subtotal Overhead Administrative Total 5/8 -Inch 1 -Inch 1.5 -Inch or Larger $25.00 $25.00 $25.00 2 2 2 0.10 0.10 0.10 0.20 0.20 0.20 $5.00 $5.00 $5.00 $48.00 $48.00 $48.00 1 1 1 0.50 0.50 0.50 0.50 0.50 0.50 $24.00 $24.00 $24.00 $27.00 $27.00 $27.00 1 1 1 0.75 0.75 1.00 0.75 0.75 1.00 $20.25 $20.25 $27.00 $50.00 $50.00 $56.00 $19.00 $19.00 $25.00 $69.00 $69.00 $81.00 $10.00 $10.00 $12.00 $25.00 $25.00 $25.00 $104.00 $104.00 $118.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�t Schedules (G) .Engineering Services Fee $35.00 1 Per Page Staff II 1.50 Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 0.50 Total Hours 0.50 Subtotal $13.50 Plans Reviewer Cost Per Hour (Average) $36.00 Employees Required 1 Hours each Employee 0.50 Total Hours 0.50 Subtotal $18.00 Total Salaries & Benefits $32.00 Overhead $5.00 Administrative $25.00 Total $62.00 (H) Inspection Fee Utility Inspector Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Total Salaries & Benefits Vehicle Expense Service Truck ($25.00 per hour) Subtotal Overhead Administrative Total Water - Per Connection Sewer - Per Connection $35.00 $35.00 1 1 1.50 1.50 1.50 1.50 $52.50 $52.50 $38.00 $38.00 $90.50 $90.50 $13.00 $13.00 $25.00 $25.00 $128.50 $128.50 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�7 Schedules (I) Customer Request Turn Off/On Fee Turn -Off and Turn -On Turn -Off or Turn -On Customer Service Representative Cost Per Hour (Average) $25.00 $25.00 Employees Required 1 1 Hours each Employee 0.15 0.05 Total Hours 0.15 0.05 Subtotal $3.75 $1.25 Supervisor Cost Per Hour (Average) $48.00 $48.00 Employees Required 1 1 Hours each Employee 0.60 0.30 Total Hours 0.60 0.30 Subtotal $28.80 $14.40 Service Worker Cost Per Hour (Average) $27.00 $27.00 Employees Required 1 1 Hours each Employee 2.00 1.00 Total Hours 2.00 1.00 Subtotal $54.00 $27.00 Total Salaries & Benefits $87.00 $43.00 Vehicle Expense Service Truck ($25.00 per hour) $50.00 $25.00 Subtotal $137.00 $68.00 Overhead $20.00 $10.00 Administrative $25.00 $25.00 Total $182.00 $103.00 3 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 93 Schedules (1) General Service Call Fee Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�3 Normal Hours Customer Service Representative Cost Per Hour (Average) $25.00 Employees Required 1 Hours each Employee 0.15 Total Hours 0.15 Subtotal $3.75 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 0.60 Total Hours 0.60 Subtotal $28.80 Service Worker Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 1.00 Total Hours 1.00 Subtotal $27.00 Total Salaries & Benefits $60.00 Vehicle Expense Service Truck ($25.00 per hour) $25.00 Subtotal $85.00 Overhead $12.00 Administrative $25.00 Total $122.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�3 Schedules (K) Meter Rereads and Leaks Inspection Fee Comprehensive Water, Wastewater and Reclaimed Water Rate Study 399 Normal Hours Customer Service Representative Cost Per Hour (Average) $25.00 Employees Required 1 Hours each Employee 0.15 Total Hours 0.15 Subtotal $3.75 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 0.60 Total Hours 0.60 Subtotal $28.80 Service Worker Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 1.00 Total Hours 1.00 Subtotal $27.00 Total Salaries & Benefits $60.00 Vehicle Expense Service Truck ($25.00 per hour) $25.00 Subtotal $85.00 Overhead $12.00 Administrative $25.00 Total $122.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 399 950 S. Winter Park Drive Phone 407. 960. 1806 www.raftelis.com Suite 240 Fax 407. 960. 1803 Casselberry, FL 32707 RAFTELIS FINANCIAL CONSULTANTS, INC. July 12, 2018 Ms. Cindy Corrente Utilities Finance Manager Indian River County Department of Utility Services 1801 27th Street Vero Beach, FL 32960 Subject: Appendix A: Billing Frequency Analysis Dear Ms. Corrente: Presented herein is our review of the customer information provided by the Indian River County Department of Utility Services (IRCDUS, or the "Utility") with respect to the water and wastewater utility customers located within IRCDUS's service area. The focus of the review was to substantiate with relative certainty and by customer classification and size of service connection: the number of accounts and equivalent residential units (ERUs); and corresponding usage characteristics. The approach to this review consisted of a comprehensive billing frequency analysis of the billing data for the 12 consecutive months ending September 30, 2017, (the "Test Period"). To verify the results, revenues were first calculated based on the resulting customer data findings and the user rates, charges and fees effective during the Test Period, and then compared to the revenues contained within the billing data register. The following are brief discussions with summary tables regarding this important review. Data Acquisition, Billing Frequency Analysis and Revenue Test Access to the requested customer billing data was provided by IRCDUS allowing for electronic accumulation of individual customer water and wastewater billing. A billing frequency analysis was conducted on the billing data register, which provided by customer classification and connection size the number of billing events for each 1,000 gallon increment of metered water and wastewater usage. The results of the billing frequency analysis were then used to identify corresponding revenues based on the approved rates and charges existing during the Test Period. When compared to the water and wastewater revenues contained within the billing data, the billing frequency revenues where within approximately 0.040% of IRCDUS's accounting records. This revenue reconciliation confirmed the validity of the billing frequency findings for use in the ongoing rate study and financial feasibility program. Summary results for the water and wastewater customer billing frequency analysis and revenue reconciliation provided is in Table 1. The results shown in Table 1 strongly suggest that the statistical 351 Ms. Cindy Corrente Page 2of6 Appendix A relationships associated with the accounts, ERUs, consumption/ flows and revenues are relatively developed from the billing frequency analysis is representative of IRCDUS's customers. Table 1 FY 2016/17 Customer, Usage and Revenue Summary 1 1. Excludes Reclaimed Water, Fire Protection and Reserve accounts. Relationships of ERUs, Consumption and Revenue by major customer classifications for water and wastewater are illustrated in Graphs 1 and 2. It can be observed in these graphs that the relationships between ERUs, Consumption and Revenue for each major customer classification are relatively balanced, which strongly suggests that the existing rate structure reasonably generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship to be exactly equal. 352 Customers & Usage Water Wastewater Average Monthly Usage Total Events ERUs 45,731 58,303 2,910,542 26,666 40,797 1,845,628 Revenue Water Wastewater Total Revenue Base Usage Total $6,136,900 $8,404,400 $14,541,300 7,543,200 5,165,200 12,708,400 $13,680,100 $13,569,600 $27,249,700 Reconciliation Analysis Water Wastewater Total Revenue Amounts Difference Analysis Recorded Amount Percent $14,541,300 $14,524,787 $16,513 0.114% 12,708,400 12,713,993 -5,593 -0.044% j $27,249,700 $27,238,780 $10,920 0.040% 1. Excludes Reclaimed Water, Fire Protection and Reserve accounts. Relationships of ERUs, Consumption and Revenue by major customer classifications for water and wastewater are illustrated in Graphs 1 and 2. It can be observed in these graphs that the relationships between ERUs, Consumption and Revenue for each major customer classification are relatively balanced, which strongly suggests that the existing rate structure reasonably generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship to be exactly equal. 352 Ms. Cindy Cortente Page 3 of 6 70.00/a 60.0% 50.0% 40.0% 30.0% 20.0% 10.00/0 0.0% Single Family Irrigation MH Ind MH Mast- MF Ind MF Mast - Metered Metered Metered Metered a ERU o Consumption a Revenue Appendix A Graph 1 Water Rate Equity Com Gov 353 Ms. Cindy Corrente Page 4 of 6 Appendix A More detailed information on customers is provided in Tables 2 and 3. This information is summarized from the schedules attached to this Report. The schedules provide the actual billing frequency analysis for each customer classification and is useful in understanding the usage characteristics especially with respect to the conservation usage blocks in the rate structure. Table 2 Water Customer Billing Frequency (October 2016 - September 2017) Consumption Analysis 354 Annual Consumption (000s) Block 1 Block 2 Block 3 Block 4 Total Monthly AVG/ERU Description Accounts ERUs Single Family 39,393 39,632 1,107,041 586,090 187,096 135,670 2,015,897 4.24 Multi -Family Ind Metered Master -Metered 823 539 700 7,164 18,640 200,609 7,079 47,939 1,694 7,845 3,104 2,612 30,517 259,005 3.63 3.01 Subtotal 1,362 7,864 219,249 55,018 9,539 5,716 289,522 3.07 Manufactured Home Ind Metered Master -Metered 2,822 6 2,399 249 53,604 7,109 14,405 1,053 3,254 0 2,995 0 74,258 8,162 2.58 2.73 Subtotal 2,828 2,648 60,713 15,458 3,254 2,995 82,420 2.59 Commercial 1,942 7,109 182,970 113,535 64,264 73,872 434,641 5.09 Government 99 811 17,408 14,661 10,099 7,411 49,579 5.09 Irrigation Single Family Commercial 48 47 57 170 1,371 4,324 1,647 3,144 2,014 2,408 7,192 14,902 12,224 24,778 17.87 12.15 Subtotal 95 227 5,695 4,791 4,422 22,094 37,002 13.58 Reclaimed Water 2 5 146 192 262 2,098 2,698 44.97 Hydrant 12 12 226 184 182 889 1,481 10.28 Reserve 321 1 1,705 0 0 0 0 0 0.00 Total Water System 46,054 160,013 1,593,448 789,929 1279,118 1250,745 2,913,240 N/A 354 Ms. Cindy Corrente Page 5 of 6 Table 3 Water Customer Billing Frequency (October 2016 - September 2017) Revenue Analysis Appendix A Description Accts. ERUs Billing Charge Per Acct Base Charge Per ERU Annual Usage Revenue Total Charges Block 1 Block 2 Block 3 Block 4 Total Rates $1.29 $7.76 $2.20 $2.42 $3.85 $7.70 Single Family 39,393 39,632 $609,800 $3,690,500 $2,435,500 $1,418,300 $720,300 $1,044,700 $5,618,800 $9,919,100 Multi -Family Ind Metered Master -Metered 823 539 700 7,164 $12,700 8,300 $65,200 667,100 $41,000 441,300 $17,100 116,000 $6,500 30,200 $23,900 20,100 $88,500 607,600 $166,400 1,283,000 Subtotal 1,362 7,864 $21,000 $732,300 $482,300 $133,100 $36,700 $44,000 $696,100 $1,449,400 Manufactured Home Ind Metered Master -Metered Subtotal 2,822 6 2,399 249 $43,700 100 $223,400 23,200 $117,900 15,600 $34,900 2,500 $12,500 0 $23,100 0 $188,400 18,100 $455,500 41,400 2,828 2,648 $43,800 $246,600 $133,500 $37,400 $12,500 $23,100 $206,500 $496,900 Commercial 1,942 7,109 $30,100 $662,000 $402,500 $274,800 $247,400 $568,800 $1,493,500 $2,185,600 Government 99 811 $1,500 $75,500 $38,300 $35,500 $38,900 $57,100 $169,800 $246,800 Irrigation Single Family Commercial 48 47 57 170 $700 700 $5,300 15,800 $3,000 9,500 $4,000 7,600 $7,800 9,300 $55,400 114,700 $70,200 141,100 $76,200 157,600 Subtotal 95 227 $1,400 $21,100 $12,500 $11,600 $17,100 $170,100 $211,300 $233,800 Reclaimed Water 2 5 $0 $500 $300 $500 $1,000 $16,200 $18,000 $18,500 Hydrant 12 12 $200 $1,100 $500 $400 $700 $6,800 $8,400 $9,700 Reserve 321 1,705 $5,000 $158,800 $0 $0 $0 $0 $0 $163,800 Total Water System 46,054 1 60,013 $712,800 $5,588,400 $3,505,400 $1,911,600 $1,074,600 t $1,930,8001 $8,422,400 $14,723,600 Note: The Reserve customer classification excludes accounts that are currently being built in the County and accounts that have been delinquent. 355 Ms. Cindy Corrente Page 6 of 6 Appendix A Findings The customer data received from IRCDUS is believed to be sufficient for the Test Period. Although not audited the financial data reflecting revenues associated with the charges for monthly water and wastewater services also appears to be complete and representative of such activities for the Test Period. The results identified through the billing frequency analysis, as summarized in Tables 1, 2, and 3, and illustrated in Graphs 1 and 2 prepared from detailed data were reconciled to approximately 0.040 percent of the provided revenues, and are therefore believed to be materially representative of the customer classifications, equivalencies and consumption characteristics as of September 30, 2017. We thank you for the opportunity to be of service in this important matter and your staff for assistance in obtaining information and data required for this study. Very truly yours, Raftelis Financial Consultants, Inc. Marco H. Rocca, C.M.C. Principal Consultant Robin Chacko Consultant 356 APPENDIX A Gallons X 000 Consumption Level Events Schedule 1 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Single Family Cumulative Billing Reverse Billing Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 50,741 10.67% 0 0.00% 50,741 10.67% 0 0.00% 475,583 100.00% 0 0.00% 1 48,429 10.18% 424,552 21.06% 99,170 20.85% 424,552 21.06% 424,842 89.33% 800,965 39.73% 2 69,733 14.66% 376,104 18.66% 168,903 35.51% 800,656 39.72% 376,413 79.15% 1,414,016 70.14% 3 77,025 16.20% 306,385 15.20% 245,928 51.71% 1,107,041 54.92% 306,680 64.49% 1,796,006 89.09% 4 66,552 13.99% 229,441 11.38% 312,480 65.70% 1,336,482 66.30% 229,655 48.29% 1,988,894 98.66% 5 49,274 10.36% 163,081 8.09% 361,754 76.07% 1,499,563 74.39% 163,103 34.30% 2,068,708 102.62% 6 34,053 7.16% 113,801 5.65% 395,807 83.23% 1,613,364 80.03% 113,829 23.93% 2,092,020 103.78% 7 22,930 4.82% 79,767 3.96% 418,737 88.05% 1,693,131 83.99% 79,776 16.77% 2,091,053 103.73% 8 15,491 3.26% 56,840 2.82% 434,228 91.30% 1,749,971 86.81% 56,846 11.95% 2,080,811 103.22% 9 10,376 2.18% 41,349 2.05% 444,604 93.49% 1,791,320 88.86% 41,355 8.70% 2,070,131 102.69% 10 7,152 1.50% 30,965 1.54% 451,756 94.99% 1,822,285 90.40% 30,979 6.51% 2,060,555 102.22% 11 4,923 1.04% 23,823 1.18% 456,679 96.03% 1,846,108 91.58% 23,827 5.01% 2,054,052 101.89% 12 3,679 0.77% 18,895 0.94% 460,358 96.80% 1,865,003 92.51% 18,904 3.97% 2,047,703 101.58% 13 2,715 0.57% 15,224 0.76% 463,073 97.37% 1,880,227 93.27% 15,225 3.20% 2,042,857 101.34% 14 2,137 0.45% 12,509 0.62% 465,210 97.82% 1,892,736 93.89% 12,510 2.63% 2,037,958 101.09% 15 1,666 0.35% 10,365 0.51% 466,876 98.17% 1,903,101 94.40% 10,373 2.18% 2,033,706 100.88% 20 4,357 0.92% 33,017 1.64% 471,233 99.09% 1,936,118 96.04% 8,707 1.83% 2,023,118 100.36% 30 2,584 0.54% 28,900 1.43% 473,817 99.63% 1,965,018 97.48% 4,350 0.91% 2,017,998 100.10% 60 1,263 0.27% 27,541 1.37% 475,080 99.89% 1,992,559 98.84% 1,766 0.37% 2,022,739 100.34% 100 321 0.07% 12,212 0.61% 475,401 99.96% 2,004,771 99.45% 503 0.11% 2,022,971 100.35% 150 123 0.03% 5,639 0.28% 475,524 99.99% 2,010,410 99.73% 182 0.04% 2,019,260 100.17% 1000 59 0.01% 5,487 0.27% 475,583 100.00% 2,015,897 100.00% 59 0.01% 2,015,897 100.00% 475,583 2,015,897 357 1of11 APPENDIX A Schedule 2 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Individually Metered Multi -Family Gallons Cumulative Billing Consumption Level Events Events X 000 Events Percent Flow Percent 0 818 9.74% 0 0.00% 1 1,965 23.41% 7,924 25.96% 2 1,890 22.52% 6,279 20.58% 3 1,352 16.11% 4,437 14.54% 4 887 10.56% 2,995 9.81% 5 570 6.79% 1,986 6.51% 6 316 3.77% 1,247 4.09% 7 207 2.47% 852 2.79% 8 127 1.51% 567 1.86% 9 82 0.98% 393 1.29% 10 35 0.42% 241 0.79% 11 26 0.30% 194 0.64% 12 20 0.23% 160 0.53% 13 17 0.20% 138 0.45% 14 9 0.11% 106 0.35% 15 8 0.09% 93 0.31% 20 28 0.33% 349 1.14% 30 15 0.18% 353 1.16% 60 11 0.13% 548 1.80% 100 1 0.01% 423 1.39% 150 7 0.08% 550 1.80% 1000 3 0.04% 682 2.23% 8,395 30,517 2of11 Cumulative Billing Events Percent Flow Percent 818 9.74% 0 0.00% 2,783 33.15% 7,924 25.96% 4,673 55.67% 14,203 46.54% 6,026 71.78% 18,640 61.08% 6,912 82.34% 21,635 70.89% 7,483 89.14% 23,620 77.40% 7,799 92.90% 24,867 81.49% 8,006 95.37% 25,719 84.28% 8,133 96.88% 26,286 86.14% 8,215 97.86% 26,679 87.42% 8,250 98.28% 26,920 88.21% 8,276 98.58% 27,114 88.85% 8,295 98.82% 27,274 89.37% 8,312 99.02% 27,413 89.83% 8,322 99.13% 27,518 90.17% 8,329 99.22% 27,612 90.48% 8,357 99.55% 27,961 91.62% 8,373 99.74% 28,314 92.78% 8,384 99.87% 28,862 94.58% 8,384 99.88% 29,285 95.96% 8,391 99.96% 29,835 97.77% 8,395 100.00% 30,517 100.00% 2of11 358 Reverse Billing Events Percent Flow Percent 8,395 100.00% 0 0.00% 7,577 90.26% 13,535 44.35% 5,612 66.85% 21,645 70.93% 3,721 44.33% 25,747 84.37% 2,369 28.22% 27,564 90.32% 1,482 17.66% 28,181 92.34% 912 10.86% 28,442 93.20% 596 7.10% 28,438 93.19% 388 4.63% 28,381 93.00% 262 3.12% 28,293 92.71% 179 2.14% 28,365 92.95% 144 1.72% 28,423 93.14% 119 1.42% 28,468 93.29% 99 1.18% 28,485 93.34% 82 0.98% 28,542 93.53% 73 0.87% 28,594 93.70% 65 0.78% 28,709 94.08% 37 0.45% 28,977 94.95% 22 0.26% 29,525 96.75% 11 0.13% 30,305 99.31% 10 0.12% 30,345 99.44% 3 0.04% 30,517 100.00% 358 APPENDIX A Schedule 3 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Master -Metered Multi -Family Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 894 1.04% 0 0.00% 894 1.04% 0 0.00% 85,966 100.00% 0 0.00% 1 9,506 11.06% 83,437 32.21% 10,401 12.10% 83,437 32.21% 85,071 98.96% 159,002 61.39% 2 27,788 32.32% 71,183 27.48% 38,189 44.42% 154,620 59.70% 75,565 87.90% 250,173 96.59% 3 24,562 28.57% 45,989 17.76% 62,751 73.00% 200,609 77.45% 47,777 55.58% 270,252 104.34% 4 11,722 13.64% 23,680 9.14% 74,473 86.63% 224,289 86.60% 23,214 27.00% 270,261 104.35% 5 5,186 6.03% 12,727 4.91% 79,659 92.66% 237,016 91.51% 11,493 13.37% 268,551 103.69% 6 2,736 3.18% 7,202 2.78% 82,395 95.85% 244,218 94.29% 6,307 7.34% 265,643 102.56% 7 1,275 1.48% 4,330 1.67% 83,670 97.33% 248,548 95.96% 3,571 4.15% 264,619 102.17% 8 1,012 1.18% 3,095 1.19% 84,681 98.51% 251,643 97.16% 2,296 2.67% 261,918 101.12% 9 460 0.53% 1,685 0.65% 85,141 99.04% 253,328 97.81% 1,284 1.49% 260,748 100.67% 10 269 0.31% 1,174 0.45% 85,411 99.35% 254,502 98.26% 825 0.96% 260,052 100.40% 11 98 0.11% 700 0.27% 85,508 99.47% 255,201 98.53% 555 0.65% 260,232 100.47% 12 124 0.14% 685 0.26% 85,632 99.61% 255,886 98.80% 457 0.53% 259,885 100.34% 13 111 0.13% 507 0.20% 85,743 99.74% 256,393 98.99% 333 0.39% 259,288 100.11% 14 18 0.02% 250 0.10% 85,761 99.76% 256,643 99.09% 223 0.26% 259,511 100.20% 15 19 0.02% 246 0.10% 85,779 99.78% 256,889 99.18% 205 0.24% 259,682 100.26% 20 111 0.13% 882 0.34% 85,890 99.91% 257,771 99.52% 186 0.22% 259,284 100.11% 30 48 0.06% 609 0.24% 85,938 99.97% 258,380 99.76% 76 0.09% 259,196 100.07% 60 26 0.03% 560 0.22% 85,964 100.00% 258,940 99.97% 27 0.03% 259,042 100.01% 100 2 0.00% 65 0.03% 85,966 100.00% 259,005 100.00% 2 0.00% 259,005 100.00% 150 0 0.00% 0 0.00% 85,966 100.00% 259,005 100.00% 0 0.00% 259,005 100.00% 1000 0 0.00% 0 0.00% 85,966 100.00% 259,005 100.00% 0 0.00% 259,005 100.00% 85,966 259,005 359_ 3of11 APPENDIX A Schedule 4 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Individually Metered Manufactured Home Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 6,764 23.50% 0 0.00% 6,764 23.50% 0 0.00% 28,789 100.00% 0 0.00% 1 5,858 20.35% 23,058 31.05% 12,623 43.85% 23,058 31.05% 22,024 76.50% 39,224 52.82% 2 6,471 22.48% 18,450 24.85% 19,094 66.32% 41,508 55.90% 16,166 56.15% 60,898 82.01% 3 4,535 15.75% 12,096 16.29% 23,628 82.08% 53,604 72.19% 9,695 33.68% 69,085 93.03% 4 2,317 8.05% 6,796 9.15% 25,945 90.12% 60,400 81.34% 5,160 17.92% 71,773 96.65% 5 1,211 4.21% 3,912 5.27% 27,157 94.33% 64,312 86.61% 2,843 9.88% 72,472 97.59% 6 609 2.11% 2,276 3.07% 27,765 96.45% 66,588 89.67% 1,632 5.67% 72,729 97.94% 7 321 1.12% 1,420 1.91% 28,087 97.56% 68,009 91.58% 1,023 3.55% 72,923 98.20% 8 196 0.68% 979 1.32% 28,283 98.24% 68,988 92.90% 702 2.44% 73,034 98.35% 9 119 0.41% 695 0.94% 28,402 98.66% 69,683 93.84% 506 1.76% 73,164 98.53% 10 88 0.30% 541 0.73% 28,489 98.96% 70,224 94.57% 387 1.34% 73,216 98.60% 11 57 0.20% 410 0.55% 28,546 99.16% 70,634 95.12% 299 1.04% 73,299 98.71% 12 48 0.17% 343 0.46% 28,594 99.32% - 70,977 95.58% 242 0.84% 73,313 98.73% 13 40 0.14% 286 0.39% 28,634 99.46% 71,263 95.97% 195 0.68% 73,274 98.68% 14 25 0.09% 216 0.29% 28,659 99.55% 71,479 96.26% 155 0.54% 73,299 98.71% 15 16 0.06% 173 0.23% 28,675 99.60% 71,652 96.49% 130 0.45% 73,360 98.79% 20 48 0.17% 605 0.82% 28,722 99.77% 72,257 97.31% 114 0.40% 73,583 99.09% 30 32 0.11% 625 0.84% 28,755 99.88% 72,882 98.15% 66 0.23% 73,902 99.52% 60 26 0.09% 722 0.97% 28,781 99.97% 73,604 99.12% 34 0.12% 74,063 99.74% 100 4 0.01% 215 0.29% 28,785 99.99% 73,819 99.41% 8 0.03% 74,159 99.87% 150 3 0.01% 146 0.20% 28,788 100.00% 73,965 99.60% 3 0.01% 74,092 99.78% 1000 1 0.00% 293 0.40% 28,789 100.00% 74,258 100.00% 1 0.00% 74,258 100.00% 28,789 74,258 360 4of11 APPENDIX A Schedule 5 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Master -Metered Manufactured Home Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 0 0.00% 0 0.00% 0 0.00% 1 440 14.73% 2,914 35.71% 440 14.73% 2 775 25.94% 2,413 29.56% 1,216 40.67% 3 893 29.86% 1,782 21.83% 2,108 70.53% 4 775 25.94% 905 11.09% 2,883 96.47% 5 84 2.82% 109 1.33% 2,967 99.29% 6 21 0.71% 40 0.49% 2,989 100.00% 7 0 0.00% 0 0.00% 2,989 100.00% 8 0 0.00% 0 0.00% 2,989 100.00% 9 0 0.00% 0 0.00% 2,989 100.00% 10 0 0.00% 0 0.00% 2,989 100.00% 11 0 0.00% 0 0.00% 2,989 100.00% 12 0 0.00% 0 0.00% 2,989 100.00% 13 0 0.00% 0 0.00% 2,989 100.00% 14 0 0.00% 0 0.00% 2,989 100.00% 15 0 0.00% 0 0.00% 2,989 100.00% 20 0 0.00% 0 0.00% 2,989 100.00% 30 0 0.00% 0 0.00% 2,989 100.00% 60 0 0.00% 0 0.00% 2,989 100.00% 100 0 0.00% 0 0.00% 2,989 100.00% 150 0 0.00% 0 0.00% 2,989 100.00% 1000 0 0.00% 0 0.00% 2,989 100.00% 2,989 8,162 5of11 0 0.00% 2,989 100.00% 0 0.00% 2,914 35.71% 2,989 100.00% 5,463 66.93% 5,327 65.27% 2,548 85.27% 8,873 108.72% 7,109 87.10% 1,773 59.33% 9,751 119.46% 8,014 98.18% 881 29.47% 8,435 103.35% 8,122 99.51% 105 3.53% 8,229 100.81% 8,162 100.00% 21 0.71% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 361 APPENDIX A Schedule 6 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Commercial Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 7,112 8.34% 0 0.00% 7,112 8.34% 0 0.00% 85,307 100.00% 0 0.00% 1 13,618 15.96% 73,624 16.94% 20,730 24.30% 73,624 16.94% 78,195 91.66% 138,201 31.80% 2 10,976 12.87% 60,636 13.95% 31,706 37.17% 134,260 30.89% 64,577 75.70% 241,462 55.55% 3 11,743 13.77% 48,710 11.21% 43,449 50.93% 182,970 42.10% 53,601 62.83% 308,544 70.99% 4 8,326 9.76% 38,505 8.86% 51,775 60.69% 221,475 50.96% 41,858 49.07% 355,603 81.82% 5 6,661 7.81% 30,475 7.01% 58,436 68.50% 251,950 57.97% 33,532 39.31% 386,305 88.88% 6 5,282 6.19% 24,755 5.70% 63,718 74.69% 276,705 63.66% 26,871 31.50% 406,239 93.47% 7 4,076 4.78% 19,800 4.56% 67,794 79.47% 296,505 68.22% 21,589 25.31% 419,096 96.42% 8 3,103 3.64% 16,353 3.76% 70,897 83.11% 312,858 71.98% 17,513 20.53% 428,138 98.50% 9 2,265 2.66% 13,519 3.11% 73,162 85.76% 326,377 75.09% 14,410 16.89% 435,682 100.24% 10 2,098 2.46% 11,301 2.60% 75,260 88.22% 337,678 77.69% 12,145 14.24% 438,148 100.81% 11 1,851 2.17% 9,247 2.13% 77,111 90.39% 346,925 79.82% 10,047 11.78% 437,081 100.56% 12 1,373 1.61% 7,554 1.74% 78,484 92.00% 354,479 81.56% 8,196 9.61% 436,355 100.39% 13 1,085 1.27% 6,290 1.45% 79,569 93.27% 360,769 83.00% 6,823 8.00% 435,363 100.17% 14 1,183 1.39% 5,293 1.22% 80,752 94.66% 366,062 84.22% 5,738 6.73% 429,832 98.89% 15 606 0.71% 4,244 0.98% 81,358 95.37% 370,306 85.20% 4,555 5.34% 429,541 98.83% 20 1,618 1.90% 15,467 3.56% 82,976 97.27% 385,773 88.76% 3,949 4.63% 432,393 99.48% 30 1,279 1.50% 15,993 3.68% 84,255 98.77% 401,766 92.44% 2,331 2.73% 433,326 99.70% 60 765 0.90% 15,626 3.60% 85,020 99.66% 417,392 96.03% 1,052 1.23% 434,612 99.99% 100 193 0.23% 7,255 1.67% 85,213 99.89% 424,647 97.70% 287 0.34% 434,047 99.86% 150 40 0.05% 3,705 0.85% 85,253 99.94% 428,352 98.55% 94 0.11% 436,452 100.42% 1000 54 0.06% 6,289 1.45% 85,307 100.00% 434,641 100.00% 54 0.06% 434,641 100.00% 85,307 434,641 362 6of11 APPENDIX A Schedule 7 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Government Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 768 7.89% 0 0.00% 768 7.89% 0 0.00% 9,734 100.00% 0 0.00% 1 3,255 33.44% 7,161 14.44% 4,023 41.33% 7,161 14.44% 8,966 92.11% 12,872 25.96% 2 646 6.64% 5,431 10.95% 4,669 47.97% 12,592 25.40% 5,711 58.67% 22,722 45.83% 3 557 5.72% 4,816 9.71% 5,226 53.69% 17,408 35.11% 5,065 52.03% 30,932 62.39% 4 486 4.99% 4,319 8.71% 5,712 58.68% 21,727 43.82% 4,508 46.31% 37,815 76.27% 5 493 5.06% 3,790 7.64% 6,205 63.75% 25,517 51.47% 4,022 41.32% 43,162 87.06% 6 206 2.12% 3,434 6.93% 6,411 65.86% 28,951 58.39% 3,529 36.25% 48,889 98.61% 7 480 4.93% 3,118 6.29% 6,891 70.79% 32,069 64.68% 3,323 34.14% 51,970 104.82% 8 341 3.50% 2,685 5.42% 7,232 74.30% 34,754 70.10% 2,843 29.21% 54,770 110.47% 9 244 2.51% 2,369 4.78% 7,476 76.80% 37,123 74.88% 2,502 25.70% 57,445 115.87% 10 640 6.57% 2,021 4.08% 8,116 83.38% 39,144 78.95% 2,258 23.20% 55,324 111.59% 11 483 4.96% 1,407 2.84% 8,599 88.34% 40,551 81.79% 1,618 16.62% 53,036 106.97% 12 341 3.50% 945 1.91% 8,940 91.84% 41,496 83.70% 1,135 11.66% 51,024 102.91% 13 159 1.63% 672 1.36% 9,099 93.48% 42,168 85.05% 794 8.16% 50,423 101.70% 14 13 0.13% 631 1.27% 9,112 93.61% 42,799 86.32% 635 6.52% 51,507 103.89% 15 292 3.00% 423 0.85% 9,404 96.61% 43,222 87.18% 622 6.39% 48,172 97.16% 20 88 0.90% 1,364 2.75% 9,492 97.51% 44,586 89.93% 330 3.39% 49,426 99.69% 30 69 0.71% 2,051 4.14% 9,561 98.22% 46,637 94.07% 242 2.49% 51,827 104.53% 60 146 1.50% 2,354 4.75% 9,707 99.72% 48,991 98.81% 173 1.78% 50,611 102.08% 100 24 0.25% 457 0.92% 9,731 99.97% 49,448 99.74% 27 0.28% 49,748 100.34% 150 1 0.01% 101 0.20% 9,732 99.98% 49,549 99.94% 3 0.03% 49,849 100.54% 1000 2 0.02% 30 0.06% 9,734 100.00% 49,579 100.00% 2 0.02% 49,579 100.00% 9,734 49,579 363 7of11 APPENDIX A Schedule 8 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Single Family Irrigation Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 216 31.81% 0 0.00% 216 31.81% 0 0.00% 679 100.00% 0 0.00% 1 6 0.88% 463 3.79% 222 32.70% 463 3.79% 463 68.19% 920 7.53% 2 6 0.88% 457 3.74% 228 33.58% 920 7.53% 457 67.30% 1,822 14.91% 3 16 2.36% 451 3.69% 244 35.94% 1,371 11.22% 451 66.42% 2,676 21.89% 4 20 2.95% 435 3.56% 264 38.88% 1,806 14.77% 435 64.06% 3,466 28.35% 5 11 1.62% 415 3.39% 275 40.50% 2,221 18.17% 415 61.12% 4,241 34.69% 6 11 1.62% 404 3.30% 286 42.12% 2,625 21.47% 404 59.50% 4,983 40.76% 7 10 1.47% 393 3.21% 296 43.59% 3,018 24.69% 393 57.88% 5,699 46.62% 8 17 2.50% 381 3.12% 313 46.10% 3,399 27.81% 383 56.41% 6,327 51.76% 9 10 1.47% 366 2.99% 323 47.57% 3,765 30.80% 366 53.90% 6,969 57.01% 10 15 2.21% 354 2.90% 338 49.78% 4,119 33.70% 356 52.43% 7,529 61.59% 11 41 6.04% 328 2.68% 379 55.82% 4,447 36.38% 341 50.22% 7,747 63.38% 12 11 1.62% 300 2.45% 390 57.44% 4,747 38.83% 300 44.18% 8,215 67.20% 13 15 2.21% 285 2.33% 405 59.65% 5,032 41.16% 289 42.56% 8,594 70.30% 14 8 1.18% 274 2.24% 413 60.82% 5,306 43.41% 274 40.35% 9,030 73.87% 15 16 2.36% 266 2.18% 429 63.18% 5,572 45.58% 266 39.18% 9,322 76.26% 20 48 7.07% 1,157 9.46% 477 70.25% 6,729 55.05% 250 36.82% 10,769 88.10% 30 95 13.99% 1,531 12.52% 572 84.24% 8,260 67.57% 202 29.75% 11,470 93.83% 60 76 11.19% 1,790 14.64% 648 95.43% 10,050 82.22% 107 15.76% 11,910 97.43% 100 18 2.65% 705 5.77% 666 98.09% 10,755 87.98% 31 4.57% 12,055 98.62% 150 1 0.15% 606 4.96% 667 98.23% 11,361 92.94% 13 1.91% 13,161 107.67% 1000 12 1.77% 863 7.06% 679 100.00% 12,224 100.00% 12 1.77% 12,224 100.00% 679 12,224 364 8of11 APPENDIX A Schedule 9 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Commercial Irrigation Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 387 18.97% 0 0.00% 387 18.97% 0 0.00% 2,040 100.00% 0 0.00% 1 106 5.20% 1,625 6.56% 493 24.17% 1,625 6.56% 1,653 81.03% 3,172 12.80% 2 203 9.95% 1,470 5.93% 696 34.12% 3,095 12.49% 1,547 75.83% 5,783 23.34% 3 249 12.21% 1,229 4.96% 945 46.32% 4,324 17.45% 1,344 65.88% 7,609 30.71% 4 69 3.38% 1,046 4.22% 1,014 49.71% 5,370 21.67% 1,095 53.68% 9,474 38.24% 5 311 15.25% 901 3.64% 1,325 64.95% 6,271 25.31% 1,026 50.29% 9,846 39.74% 6 151 7.40% 662 2.67% 1,476 72.35% 6,933 27.98% 715 35.05% 10,317 41.64% 7 47 2.30% 535 2.16% 1,523 74.66% 7,468 30.14% 564 27.65% 11,087 44.75% 8 59 2.89% 492 1.99% 1,582 77.55% 7,960 32.13% 517 25.34% 11,624 46.91% 9 37 1.81% 455 1.84% 1,619 79.36% 8,415 33.96% 458 22.45% 12,204 49.25% 10 58 2.84% 409 1.65% 1,677 82.21% 8,824 35.61% 421 20.64% 12,454 50.26% 11 8 0.39% 363 1.47% 1,685 82.60% 9,187 37.08% 363 17.79% 13,092 52.84% 12 15 0.74% 353 1.42% 1,700 83.33% 9,540 38.50% 355 17.40% 13,620 54.97% 13 20 0.98% 336 1.36% 1,720 84.31% 9,876 39.86% 340 16.67% 14,036 56.65% 14 8 0.39% 319 1.29% 1,728 84.71% 10,195 41.15% 320 15.69% 14,563 58.77% 15 2 0.10% 312 1.26% 1,730 84.80% 10,507 42.40% 312 15.29% 15,157 61.17% 20 21 1.03% 1,506 6.08% 1,751 85.83% 12,013 48.48% 310 15.20% 17,793 71.81% 30 69 3.38% 2,574 10.39% 1,820 89.22% 14,587 58.87% 289 14.17% 21,187 85.51% 60 99 4.85% 4,879 19.69% 1,919 94.07% 19,466 78.56% 220 10.78% 26,726 107.86% 100 74 3.63% 3,200 12.91% 1,993 97.70% 22,666 91.48% 121 5.93% 27,366 110.44% 150 32 1.57% 1,335 5.39% 2,025 99.26% 24,001 96.86% 47 2.30% 26,251 105.94% 1000 15 0.74% 777 3.14% 2,040 100.00% 24,778 100.00% 15 0.74% 24,778 100.00% 2,040 24,778 365 9of11 APPENDIX A Schedule 10 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Reclaimed Water Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 10 16.67% 0 0.00% 10 16.67% 0 0.00% 60 100.00% 0 0.00% 1 2 3.33% 50 1.85% 12 20.00% 50 1.85% 50 83.33% 98 3.63% 2 0 0.00% 48 1.78% 12 20.00% 98 3.63% 48 80.00% 194 7.19% 3 0 0.00% 48 1.78% 12 20.00% 146 5.41% 48 80.00% 290 10.75% 4 0 0.00% 48 1.78% 12 20.00% 194 7.19% 48 80.00% 386 14.31% 5 0 0.00% 48 1.78% 12 20.00% 242 8.97% 48 80.00% 482 17.87% 6 0 0.00% 48 1.78% 12 20.00% 290 10.75% 48 80.00% 578 21.42% 7 0 0.00% 48 1.78% 12 20.00% 338 12.53% 48 80.00% 674 24.98% 8 0 0.00% 48 1.78% 12 20.00% 386 14.31% 48 80.00% 770 28.54% 9 4 6.67% 45 1.67% 16 26.67% 431 15.97% 48 80.00% 827 30.65% 10 0 0.00% 44 1.63% 16 26.67% 475 17.61% 44 73.33% 915 33.91% 11 0 0.00% 44 1.63% 16 26.67% 519 19.24% 44 73.33% 1,003 37.18% 12 4 6.67% 41 1.52% 20 33.33% 560 20.76% 44 73.33% 1,040 38.55% 13 0 0.00% 40 1.48% 20 33.33% 600 22.24% 40 66.67% 1,120 41.51% 14 0 0.00% 40 1.48% 20 33.33% 640 23.72% 40 66.67% 1,200 44.48% 15 0 0.00% 40 1.48% 20 33.33% 680 25.20% 40 66.67% 1,280 47.44% 20 8 13.33% 167 6.19% 28 46.67% 847 31.39% 40 66.67% 1,487 55.11% 30 4 6.67% 316 11.71% 32 53.33% 1,163 43.11% 32 53.33% 2,003 74.24% 60 12 20.00% 672 24.91% 44 73.33% 1,835 68.01% 28 46.67% 2,795 103.60% 100 8 13.33% 382 14.16% 52 86.67% 2,217 82.17% 16 26.67% 3,017 111.82% 150 4 6.67% 370 13.71% 56 93.33% 2,587 95.89% 8 13.33% 3,187 118.12% 1000 4 6.67% 111 4.11% 60 100.00% 2,698 100.00% 4 6.67% 2,698 100.00% 60 2,698 366 10 of 11 APPENDIX A Schedule 11 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Commercial Hydrant Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 59 39.60% 0 0.00% 59 39.60% 0 0.00% 149 100.00% 0 0.00% 1 16 10.74% 90 6.08% 75 50.34% 90 6.08% 90 60.40% 164 11.07% 2 12 8.05% 74 5.00% 87 58.39% 164 11.07% 74 49.66% 288 19.45% 3 7 4.70% 62 4.19% 94 63.09% 226 15.26% 62 41.61% 391 26.40% 4 7 4.70% 55 3.71% 101 67.79% 281 18.97% 55 36.91% 473 31.94% 5 5 3.36% 48 3.24% 106 71.14% 329 22.21% 48 32.21% 544 36.73% 6 5 3.36% 43 2.90% 111 74.50% 372 25.12% 43 28.86% 600 40.51% 7 4 2.68% 38 2.57% 115 77.18% 410 27.68% 38 25.50% 648 43.75% 8 1 0.67% 34 2.30% 116 77.85% 444 29.98% 34 22.82% 708 47.81% 9 4 2.68% 33 2.23% 120 80.54% 477 32.21% 33 22.15% 738 49.83% 10 0 0.00% 29 1.96% 120 80.54% 506 34.17% 29 19.46% 796 53.75% 11 0 0.00% 29 1.96% 120 80.54% 535 36.12% 29 19.46% 854 57.66% 12 1 0.67% 29 1.96% 121 81.21% 564 38.08% 29 19.46% 900 60.77% 13 2 1.34% 28 1.89% 123 82.55% 592 39.97% 28 18.79% 930 62.80% 14 4 2.68% 26 1.76% 127 85.23% 618 41.73% 26 17.45% 926 62.53% 15 1 0.67% 22 1.49% 128 85.91% 640 43.21% 22 14.77% 955 64.48% 20 5 3.36% 94 6.35% 133 89.26% 734 49.56% 21 14.09% 1,054 71.17% 30 6 4.03% 133 8.98% 139 93.29% 867 58.54% 16 10.74% 1,167 78.80% 60 3 2.01% 273 18.43% 142 95.30% 1,140 76.98% 10 6.71% 1,560 105.33% 100 2 1.34% 231 15.60% 144 96.64% 1,371 92.57% 7 4.70% 1,871 126.33% 150 4 2.68% 109 7.36% 148 99.33% 1,480 99.93% 5 3.36% 1,630 110.06% 1000 1 0.67% 1 0.07% 149 100.00% 1,481 100.00% 1 0.67/a 1,481 100.00% 149 1,481 367 11 of 11 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES `ti ' :1 I I IRuti �% :v I September 27, 2018 rf KM RAFTELIS FINANCIAL CONSULTANTS, WC. September 27, 2018 950 S. Winter Park Drive Phone 407.960.1806 www.raftelis.com Suite 240 Fax 407.960.1803 Casselberry, FL 32707 Mr. Vincent Burke Director of Utilities Indian River County Department of Utility Services 1801 27th Street Vero Beach, FL 32960 Subject: Water and Wastewater Impact Fee Study Dear Mr. Burke: Pursuant to your request, Raftelis Financial Consultants, Inc. ("Raftelis") has conducted a study to update Indian River County's (the "County") Department of Utility Services (IRCDUS or "Utility") water and wastewater Impact Fees. The findings and conclusion of the study are presented and documented in this Indian River County Utilities Department Impact Fee Update Report (the "Report"). Impact fees are a mechanism to recover capital costs benefiting new utility connections and existing connections requesting additional service capacity. As updated herein, the impact fees reasonably represent the current local construction and related financing costs for certain facilities providing water and wastewater services. The impact fees presented herein were developed to comply with Florida Statute 163.31801. The impact fees presented herein, represent the maximum amounts supported by the data, assumptions and estimates used in this study. The County can elect to establish policies regarding the amount of each impact fee provided that such amounts do not exceed those amounts identified in this Report. However, it should be clearly understood that amounts not recovered through impact fees will for the most part have to be recovered from revenues generated by existing and future user rates and charges. As a final note, our thanks and appreciation to you, Cindy Corrente, and other County staff members that provided data and assisted in the development of this update. Very truly yours, RAFTELIS FINANCIAL CONSULTANTS, INC. Marco H. Rocca CMC Principal Consultant 369 TABLE OF CONTENTS EXECUTIVESUMMARY............................................................................1 OVERVIEW......................................................................................................................... 1 FINDINGS AND CONCLUSION......................................................................................... 4 FINDINGS........................................................................................................................... 4 INTRODUCTION........................................................................................6 GENERAL.......................................................................................................................... 6 IMPACTFEE OVERVIEW.................................................................................................. 6 OTHER CONSIDERATIONS.............................................................................................. 8 METHODOLOGY AND APPROACH.......................................................10 GENERAL.........................................................................................................................10 BACKGROUND.................................................................................................................10 EXPANSION FACILITY COSTS AND CAPACITIES...............................13 GENERAL.........................................................................................................................13 WASTEWATER TRANSMISSION AND TREATMENT......................................................13 TREATMENT AND TRANSMISSION COSTS AND CAPACITY SUMMARY ....................14 CAPITAL FINANCING AND CREDIT CRITERIA ASSUMPTIONS .......... 16 GENERAL.........................................................................................................................16 FINANCING ASSUMPTIONS............................................................................................16 FINANCING AND CREDIT COEFFICIENTS.....................................................................17 LEVEL OF SERVICE................................................................................20 GENERAL............................................................:..............................:.............................20 LEVEL OF SERVICE STANDARDS..................................................................................20 APPROPRIATENESS OF EXISTING LEVEL OF SERVICE STANDARDS ......................20 CALCULATION OF IMPACT FEES.........................................................21 GENERAL.........................................................................................................................21 NET COST PER GALLON OF CAPACITY........................................................................21 CALCULATION OF CAPACITY TREATMENT AND TRANSMISSION IMPACT FEES ....21 SUMMARY........................................................................................................................23 COMPARISON WITH OTHER COMMUNITIES.................................................................23 FINDINGS AND CONCLUSIONS.............................................................25 GENERAL.........................................................................................................................25 FINDINGS..........................................................................................................................25 370 LIST OF TABLES AND FIGURES Table 1. Calculated and Existing Impact Fees....................................................................... 2 Graph 1. Calculated and Existing Impact Fees Per ERU....................................................... 3 Table 2. Typical impact fee/impact Fee Comparison (Single Family/1 ERU)' ..................... 4 Table 3. Water Current Cost Summary..................................................................................13 SCHEDULE 4 Table 4. Wastewater Current Cost Summary'.......................................................................14 SCHEDULE 5 Table 5. Current Cost Summary for impact fee Calculation Purposes................................15 SCHEDULE 6 Table 6. Financing Assumptions...........................................................................................17 SCHEDULE 7 Table 7. Financing and Credit Coefficients............................................................................17 SCHEDULE 8 Table 8. Calculation of Potable Water Impact Fee................................................................22 SCHEDULE 9 Table 9. Calculation of Wastewater Impact Fee..........................................:.........................22 SCHEDULE 10 Table 1. Calculated and Existing Impact Fees......................................................................23 SCHEDULE 11 Table 2 Typical impact fee/Impact Fee Comparison (Single Family/1 ERU)' ......................24 SCHEDULES SCHEDULE 1 SUMMARY OF ASSETS PROVIDED BY UTILITY SCHEDULE 2 DETERMINATION OF BOND FINANCING SCHEDULE 3 219 WATER PRODUCTION ASSETS SCHEDULE 4 218 WASTEWATER TREATMENT ASSETS SCHEDULE 5 235 GEN -ENG ASSETS SCHEDULE 6 257 BIO OPS ASSETS SCHEDULE 7 269 WATER DISTRIBUTION ASSETS SCHEDULE 8 WASTEWATER COLLECTION ASSETS SCHEDULE 9 OPPREY MARSH ASSETS SCHEDULE 10 TRANSMISSION ASSETS SCHEDULE 11 LAND ii 371 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 201 8 EXECUTIVE SUMMARY OVERVIEW Indian River County (the "County") requested that Raftelis Financial Consultants, Inc. (Raftelis) update the Indian River County Department of Utility Services' (IRCDUS or "Utility") existing water and wastewater impact fees. Impact fees are directed at recovery of capital costs for major water and wastewater facilities. Impact fees were established pursuant to Ordinance 91-9 and amounts determined in 1999 with an effective date of October 1, 1999. Historically, impact fees were developed and designed to comply with common law findings; however, in 2006, Section 163.31801 F.S. was added providing specific statutory requirements. The statute was amended June 17, 2011 to be retroactive to July 1, 2009 and now provides that "In any action challenging an impact fee, the government has the burden of proving by a preponderance of the evidence that the imposition of amount of the fee meets the requirements of state legal precedent or this section." An impact fee is a mechanism to recover the costs of capacity related treatment and major backbone transmission facilities installed and funded by IRCDUS to provide service capacity benefits for new connections and existing connections requesting additional capacity. Impact fees are intended to mitigate all or a portion of the financial burden on existing customers to pay for capacity facilities that benefit future customers. Localized water distribution and wastewater collection facilities (such as water mains eight inches and less in diameter, gravity sewers, etc.) together with associated appurtenances and soft costs are generally contributed by the landowner/developer, provided through assessments or otherwise not funded by the IRCDUS, and are therefore, not included for cost recovery through impact fees. This study utilizes a "Buy In" based methodology, which assumes that new connections will utilize portions of both existing and new facilities; as compared to an "Incremental" based methodology that assumes a new set of service facilities is provided for each increment of new service. The approach to determining impact fee amounts for each functional service consists of dividing the adjusted facility costs (including financing costs less amounts recovered from grants and other sources) by the average day capacity of such facilities resulting in a cost per gallon per day (gpd) of capacity. The facilities included for cost recovery through impact fees are water and wastewater Treatment and Transmission (major backbone) facilities generally funded through resources of IRCDUS (reserve funds, bond/loan proceeds, grants and contribution through agreements). Treatment and Transmission activities for water and wastewater are considered as the primary functional services for impact fee purposes. Current asset costs were identified by adjusting the actual/acquired cost of each asset by the corresponding Engineering News Record Construction Cost Index based on the assets acquired date. Capacities for existing facilities were provided by the IRCDUS Engineering staff. Considerations for financing costs and credits associated with revenues provided from sources other than impact fees, were formulated based on the historic capital funding programs. The study process also included reviews on the appropriateness of the Level of Service (LOS) criteria contained in the existing Ordinance. The LOS criteria for water and wastewater generally correlate to engineering design standards, which are based on service area characteristics. After reviews and Executive Summary 1 1 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27. 2018 discussions with IRCDUS Engineering staff and historic experience with the IRCDUS customer characteristics, it was determined that the existing LOSS, of 250 gallons per day (gpd) average daily demand (ADD) for both a Water Equivalent Residential Unit (ERU) and Wastewater ERU remain appropriate. A summary of the existing and d impact fees for one ERU are provided in Table 1. It should be noted that the impact fee per connection for other than single family classification may vary based on the associated number of ERUs (i.e. level of service provided) Table 1. Calculated and Existing Impact Fees Potable Water 250 gpd/ERU $1,745.00 $1,577.50 $3,322.50 Wastewater 250 L-gpd/ER 2,410.00 1,670.00 14,080.00 Total $4,155.00 $3,247.50 $7,402.50 Potable Water Existing 250 [gpTRUQ $320.00 $980.070]E$71,300.00 Amount Difference $1,425.00 $600.00 $2,025.00 , Percent Difference445% Wastewater 61% 156% Existing 250 gpd/ERU $2,087.00 $7 L$2,796.00 Amount Difference $323.00 $961.00 $1,284.00 Percent Difference 15% 136% 46% Water and Wastewater Combined F7Existing _ _ _ 250 �gpd/ER�U� $2,407.00 $_1,_6.89.00 $4,096.00 Amount Difference $1,748.00 $1,558.50 $3,306.50 ; Percent Difference 73% 92% 81% Calculated and existing impact fees for the are also provided in Graph 1, which clearly illustrates the differences between the impact fees. Executive Summary 1 2 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27.2018 Graph 1. Calculated and Existing Impact Fees Per ERU CALCULATED AND EXISTING IMPACT FEES PER ERU $6,000 $7,402.50 roo $6,000 $5,000 -- - d $4,096.00 $4,000 10 $3,000 - $2;796.00 =_ LOS 250 gpd $2,000 --- -- - 1000 -- ' $1,300.00 i`os�iso $o Existing Calculated ® Potable Water O Wastewater Comparisons of the existing and updated impact fees of the County and those of Other Utilities for new residential water and wastewater connections (representative of 1 ERU for water and wastewater), are provided in Table 2. The amounts shown for Other Utilities are based on the schedules that were in effect as of October 1, 2017, and are exclusive of other customer service related fees applied to new system connections (i.e. tap fees, application fees, inspection fees, etc.) Caution should be taken when comparing impact fees/impact fees for many reasons including the following: 1. Compliance status with Chapter 163.31801 F.S.; 2. Cost used by others may not be representative of "Current Local Costs"; 3. Level of financing costs recovered; 4. The LOS criteria may be either higher or lower on either an equivalency or gallon per day per capita (gpdpc) basis; S. Other cost recovery credits from contributions, grants or other sources may be applicable; 6. Local government may elect to phase-in or not implement the total recovery amounts; and 7. Treatment processes and availability of resources may be different. Executive Summary 1 3 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27. 201 8 Table 2. Typical impact fee/Impact Fee Comparison (Single Family/1 ERU) 1 LIndian.River County R I Existing $1,300.00 250 $2,796.00 250 $4,096.00 Calculated $3,322.50 250 $4,080.00 250 $7,402.50 ° Other Utilities _ City_of Fellsmere $1,340.00 250 $249.50 250 $1,589.50 City of Melbourne $1,540.00 240 $2,210.00 240 $3,750.00 City -o Beach Martin County Utilities $1,499.00 1 275 $2,290.00 JL 250 $3,789.00 $1,710.00 250 $2,100.00 250 $3,810.00 _City of Stuart $1,933.0 I $2,092.00_, 250 $4,025.00 Brevard County Utilities $1,903.00. 200 $2,257.00 200 $4,160.00 Ft. Pierce Utilities Authority $1,841.00 300 $2,815.00 _ 240 $4,656.00 City_ of_Palm,Bay IL$2,151.39 275 $3,139.20j L$5,290.59 St. Lucie County Utilities $3,773.00 300 $3,425.00 240 $7,198.00 Average_of_Other _Utilities L$1,975.04 [ $2,300.7 L4,275.81 1. Per each utility_'s equivalency criteria unless otherwise noted. FINDINGS AND CONCLUSION In the preparation of this Report, certain information provided by the IRCDUS and other entities has been used and relied upon. Such information includes, but is not limited to, the Utility's capital improvements, outstanding debt, periodic reports, capacity and cost data provided by the IRCDUS engineers, fee schedules for the County and other utilities, and other information provided by or through the IRCDUS. Additionally, reasonably conservative assumptions were developed to establish the basis for certain required study elements that are not, have not or cannot be specifically defined through existing data. To the extent that future conditions differ from those assumed and utilized in the Report, the results of the analyses may vary from those developed herein. FINDINGS 1. The IRCDUS service areas, for the most part, have similar customer characteristics and utilize the same uniform service standards. 2. The expansion related capital improvement design standards are uniform and consistent throughout IRCDUS service area. 3. Long term debt was used to acquire IRCDUS certain capacity related assets, which historically has been, currently is and projected to be amortized primarily from User Fee revenue. 4. The County's recordkeeping and engineering staff provided sufficient information to update the impact fees pursuant to the requirements of Florida statues. 5. No near-term capacity expansion improvements were identified in the current CIP. 6. Pursuant to a recent billing frequency analysis the current LOS remains valid. Executive Summary 1 4 Indian River County Utilities Department Water and Wastewater Impact Fee Study Sentemher 27. 2018 CONCLUSIONS Based on the findings derived from the reviews and analysis provided herein, it is concluded that: 1. The update impact fees developed are based on local current costs that reasonably reflect the costs for improvements providing treatment and major transmission services that benefit new connections. 2. The impact fees developed herein reflect net amounts that are: • Equitable and provide for reasonable recovery without exceeding current cost of the expansion related capital improvements associated with providing utility capacity to new connections; and • Take into consideration revenues derived from other sources that are anticipated to pay for a portion of the expansion related capital improvements. 3. The facility cost data and engineering design criteria provided by the IRCDUS Engineering staff for this study appear to be reasonable and representative. 4. No adjustments to the IRCDUS' current LOS standards are required. 5. IRCDUS currently imposes meter connection charges, deposits and other fees for new customers connecting to the system. Such fees are related to recovery of operating costs associated with establishing a new customer rather than capacity to serve the customer. As such, these other charges are not related to impact fees. 6. IRCDUS should update impact fees every five years or whenever significant level of change occurs to costs, capacities and/or LOS. 7. IRCDUS should consider conducting impact fee study reviews periodically (minimum of 3 - year intervals) or when there are any material capacity changes. Executive Summary 1 5 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 INTRODUCTION GENERAL IRCDUS' Impact Fees were established pursuant to Ordinance 91-9 and last updated August 18, 2015 through Ordinance 2015-011, which now may not adequately reflect the current cost of capacity related improvements required to address the current and near future service requirements. Impact fees paid by new and increased service connections are intended to recover a portion of facility costs for such services; thereby, reducing or eliminating the burden on existing connections to subsidize improvements for the benefit of new service connections. Localized service facilities with associated appurtenances and soft costs (such as water mains eight inches and less in diameter, gravity sewers and other facilities) specifically limited to direct connection services are generally required to be contributed by the landowner/developer, funded through assessments or other mechanisms and are not included for cost recovery through impact fees. The purpose of the impact fee is to assign, to the extent practical, growth -related capital costs to those customers responsible for such additional costs. Sound financial and equitable cost recovery practice promotes the assignment of the identifiable additional growth -related capital costs for utility services to connections responsible for such costs rather than placing the burden on existing connections. Generally, this practice has been labeled as "growth paying for growth" without burden on existing connections. IMPACT FEE OVERVIEW Impact fees are referred to by several different terms including impact fees, capital charges, capital facility charges, facility fees, connection fees, capacity reservation charges, system development charges, capital connection charges or other similar terminology. In general, these are one-time charges established as a means to recover in whole or in part, but not to exceed, the costs associated with system capacity. Such capital costs generally include the construction of facilities together with general plant, engineering, administration, surveying, land, legal and financing costs. Historically, impact fees in Florida were a result of home rule powers with the requirements associated with the development, administration, accounting and expenditure governed by case law. However, in 2006, Section 163.31801 was added to the Florida Statues, which reinforced, enhanced, clarified and added to the provisions of case law. This section was amended in 2009 and Section 163.31801 F.S. is currently as follows: 163.31801 Impact Fees; short title; intent; definitions; ordinances levying Impact Fees. This section may be cited as the "Florida Impact Fee Act." The Legislature finds that impact fees are an important source of revenue for a local government to use in funding the infrastructure necessitated by new growth. The Legislature further finds that impact fees are an outgrowth of the home rule power of a local government to provide certain services within its jurisdiction. Due to the growth of impact fee collections and local governments' reliance on impact fees, it is the intent of the Legislature to ensure that, when a county or municipality adopts an impact fee by ordinance 377 Introduction 1 6 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 or a special district adopts an impact fee by resolution, the governing authority complies with this section. 3. An impact fee adopted by ordinance of a county or municipality or by resolution of a special district must, at minimum: a. Require that the calculation of the impact fee be based on the most recent and localized data. b. Provide for accounting and reporting of impact fee collections and expenditures. If a local governmental entity imposes an impact fee to address its infrastructure needs, the entity shall account for the revenues and expenditures of such impact fee in a separate accounting fund. c. Limit administrative charges for the collection of impact fees to actual costs. d. Require that notice be provided no less than 90 days before the effective date of an ordinance or resolution imposing a new or amended impact fee. 4. Audits of financial statements of local governmental entities and district school boards which are performed by a certified public accountant pursuant to s. 218.39 and submitted to the Auditor General must include an affidavit signed by the chief financial officer of the local governmental entity or district school board stating that the local governmental entity or district school board has complied with this section. 5. In any action challenging an impact fee, the government has the burden of proving by a preponderance of the evidence that the imposition or amount of the fee meets the requirements of state legal precedent or this section. The court may not use a deferential standard. History. —s. 9, ch. 2006-218; s. 1, ch. 2009-49; s. 5, ch. 2009-96; s. 5, ch. 2011-14; s. 1, ch. 2011-149. Although the statute provides criteria, certain precedents originally set by common law need to be addressed to meet the legal requirements associated with impact fees. Common law precedent for impact fees in Florida was originally set in the landmark Florida Supreme Court decision, Contractors and Builders Association of Pinellas County vs. City of Dunedin. Florida. The litigation and judgment regarding the validity of capital -related fees provides that an equitable cost recovery mechanism, such as impact fees, can be levied for a specific purpose by a Florida municipality as a capital fee for services. In the ruling, the court identified certain conditions as necessarily present in order to have a valid fee. In general, the court decision addressed the following: 1. The impact fee should be reasonably equitable to all parties; that is, the amount of the fee must bear a relationship to the amount of services requested; 2. The schedule of fees and charges should be set up so that there is not an intentional windfall to existing users; The impact fee should, to the extent practical, only cover the capital cost of construction and related costs thereto (engineering, legal, financing, administrative, etc.) for increases in or expansions of capacity or capital requirements that are required solely due to growth. Therefore, expenses due to normal renewal and replacement of a facility (e.g., replacement of a capital asset) should be borne by all users of the facility or municipality. Similarly, increased expenses due to operation and maintenance of that facility should be borne by all users of the facility; and 378 Introduction 1 7 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 4. The local government must adopt a revenue-producing ordinance that explicitly sets forth restrictions on revenues (uses thereof) that the imposition of the impact fee generates. Therefore, the funds collected from the impact fees should be retained in a separate account, and separate accounting must be made for those funds to ensure that they are used only for the lawful purposes described. Based on the criteria provided above, the development of impact fees herein will: 1) include local current costs of improvements associated with the capacities to serve new customers; 2) not reflect costs of improvements associated with the renewal and replacement (R&R) of existing capital assets that are allocable to existing users; and 3) not include any costs of operation and maintenance of the improvements associated with the IRCDUS. It is also important to note the relationship of the local government's Comprehensive Plan to the use of impact fees for funding incremental capital improvements. The Local Government Comprehensive Planning and Land Development Regulation Act requires capital expenditures and local development regulations to be consistent with the provisions of the Comprehensive Plan. OTHER CONSIDERATIONS In addition to the Dunedin decision, there have been several other landmark cases dealing with the levying of impact fees in Florida. In the Hollywood, Inc. vs. Broward County case, a challenge was made regarding the applicability of levying impact fees for parks and recreation. Essentially, the Broward County ordinance provided for a park contribution agreement between the developer and the County and directed that a fee per residential unit be collected. The court upheld the imposition of the fee and addressed the more difficult question of whether the ordinance was constitutional. The major criteria associated with this case dealt with whether the fee was correlated to the benefit received (the "Rational Nexus Test"). As stated in the decision, the government must show a reasonable connection or correlation between the expenditures of the funds collected and the benefits that accrue to the payee. In order to satisfy this requirement, the ordinance must specifically earmark impact fee funds for acquiring capital improvements that benefit new residents. Palm Beach County adopted a "Fair Share Contribution for Road Improvements" ordinance requiring payment of a transportation impact fee prior to the issuance of a building permit to address a degrading level of service resulting from growth. The impact fee based on estimated trip generation rates for particular customer classes survived a challenge by the Home Builders and Contractors Association of Palm Beach County per the findings that the fee was not a tax having met the Rational Nexus Test. The courts in Florida determined and affirmed that impact fees are valid to fund increased capital cost associated with the incremental improvements for growth. Specifically, impact fees must represent the incremental cost of the capital improvements to provide services for increased growth of the jurisdiction and some reasonable basis must exist between the amount of the fee and the benefits accrued to the new or incremental customer. Furthermore, impact fees are not considered special assessments or additional taxes. A special assessment is predicated upon an estimated increment in value to the property assessed by virtue of the improvement being constructed in the 379 Introduction 1 8 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 vicinity of the property and the assessment must be directly and reasonably related to the benefit the property receives. impact fees are directly related to the value of the improvement and level of service provided to the property. With respect to taxes, impact fees are distinguishable primarily in the direct relationship between the impact fee amount and the measurable quantity of benefits/improvements. Regarding taxation, there are no requirements that payments be in proportion to the quantity of public services consumed and funds received by a local government from taxes can be expended for any legitimate public purpose. It should be further noted that the calculation of impact fees involves the use of a significant amount of historical capital cost, funding and engineering data. To this extent, the courts have also stated that: "costs of expansion" maX sometimes be difficult to identify precisely when certain kinds of capital expenditures are made: in this matter. too. "perfection is not the standard of municipal duty." Rutherford v. City of Omaha, supra 160 N.W.2d at 228. The above represents a very limited non -legal overview of impact fees/impact fees legal criteria for general information purposes only. No legal assurances are given nor should any be interpreted by the reader on the summary provided herein. Actual legal opinion should be obtained from the County's legal counsel on such matters. 380 Introduction 1 9 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 METHODOLOGY AND APPROACH GENERAL The selection and use of a methodology and approach are vital in development of impact fees that fully comply with applicable statutes and case law. Since there are several different methodologies it is important the background of the capital costs providing benefits and delivery of benefits are fully understood. BACKGROUND Properties within the IRCDUS' service area are provided water and wastewater services through seven distinguishable utility functional service facilities consisting of: 1) Water Treatment; 2) Water Transmission; 3) Localized Water Distribution; 4) Localized Wastewater Collection; 5) Wastewater Transmission; and 6) Wastewater Treatment. These functional service facilities are further described below along with an additional category of Physical Connection. • Water Treatment facilities generally consist of source of supply, raw water transmission piping, treatment equipment and buildings, storage tanks and high service pumping. • Water Transmission facilities consist of selected water mains serving as the backbone piping together with associated remote storage and high service pumping equipment providing water at suitable quantities and pressure to the localized water distribution facilities. • Wastewater Transmission facilities consist of interceptor (trunk) gravity lines, master - pumping stations, and selected force mains serving as the backbone piping transferring wastewater from localized wastewater collection facilities to the wastewater plant. • Localized Water Distribution and Wastewater Collection facilities consist of localized piping and equipment that serve as the conduit for water and wastewater services between the water and wastewater Transmission facilities and the customer's point of Physical Connection. • Wastewater Treatment facilities generally consist of treatment, disposal and sludge management equipment and buildings. • Physical Connection facilities are those items associated with the customer's point of connection, such as water meters, laterals, meter boxes, etc. Cost recovery through impact fees is limited to water, wastewater and reclaimed water facilities associated with only the Treatment and Transmission (major backbone) facilities. Such facilities are generally funded through resources of the Utility including bond proceeds, loans, grants, developer agreements, and IRCDUS reserve funds. Treatment and Transmission facilities for water, wastewater and reclaimed water are considered as the primary functional services facilities for impact fee purposes. The remaining Localized Distribution and Collection, and Physical Connection facilities are site specific with costs that can vary from location to location within the service area. Therefore, the IRCDUS uniform extension policy should require that such Localized Distribution and Collection, and Physical Connection costs be paid through developer contributions, assessments programs or other methods that do not involve subsidies by properties not benefiting from such facilities. Methodology and Approach 1 10 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 IMPACT FEE METHODOLOGY AND APPROACH This study utilizes a "Buy In" based methodology, which assumes that new service connections will utilize portions of both existing and new facilities; as compared to an "Incremental" based methodology that assumes a new set of service facilities is provided for each new service connection. The approach to determining the impact fee for each functional service consists of dividing the adjusted facilities costs by the average day capacity of such as resulting in an adjusted cost per gallon per day (gpd) of capacity. The impact fee methodology provides that the amount to be recovered adequately and reasonably represents the current costs of expansion facilities consistent with the LOS provided by the Utility. More specifically, the methodology uses current costs, plus financing costs, less any related cost recovery from other sources resulting in the establishment of the total cost basis. The cost basis is then divided by the average daily demand (ADD) facility capacities taking into consideration maximum day, line losses, inflow and infiltration and other operating criteria. The impact fee amount to be charge is determined by LOS needs, which are also representative of ADD criteria. The approach to address the methodology is predicated on establishing a uniform cost per unit of capacity for each area of functional service. These uniform costs per unit of capacity are then related to the LOS capacity associated for each customer class, size of connection or other criteria relative to the connection's request for service. Identification of current expansion facility cost and related capacities for the IRCDUS functional services along with the LOS criteria for water and wastewater service provides the basis for the cost per unit of capacity relationship. A total current facility cost on a benefit and consistent capacity basis, as allocated and apportioned utilizing the appropriate functional services and LOS criteria, is identified for each functional service area. The total current facility cost is adjusted to consider financing cost and interest, less credit for contributions, grants, and/or amounts included in User Fees for the amortization of debt related to the capital facilities. This results in the current cost basis for each of the primary functional services. The related capacities are also adjusted to consider unaccounted for water for water and reclaimed water, and infiltration and inflow for wastewater. The costs per unit of capacity for each of the primary functional services are determined utilizing the current cost basis and adjusted LOS capacities. The tasks associated with this approach consist of identifying: 1. Current costs for each functional service element based on information provided by the IRCDUS staff. This information consists of recently completed, ongoing and master plan improvements that either represent or are adjusted to reflect facility costs associated with complete functional services, including land, general plant, engineering, permitting and all other relative soft costs. 2. Relative capacity and engineering design criteria for each functional service component associated with the project costs. 3. Historic and current policies on funding capital cost for Treatment and Transmission functional service facilities. 4. Relative financing costs and interest expense associated with the funding policies of IRCDUS. S. Credits attributed to cost recovery provide by other sources. 6. Relative cost per unit of capacity. 382 Methodology and Approach 1 11 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Data for the identification of current expansion facility costs and related capacities were obtained from one or more of four primary sources consisting of: 1) the IRCDUS Engineering staff; 2) debt, grant and other funding documents, and/or 3) engineering criteria, planning documents and operating records of IRCDUS. As previously discussed, credits or adjustments to eliminate the potential of double payment or over recovery of facility costs are considered based on the IRCDUS' current financing policies, capital structure and relative amount of expansion facilities funded from existing debt. Capacities associated with the Treatment and Transmission facilities were obtained from IRCDUS Engineering staffs, which include consideration of maximum day demand, fire flow and unaccounted- for water. Wastewater capacity analyses are generally based on the average day design capacity of the wastewater treatment plant. Wastewater Transmission capacities are rated with consideration for infiltration and inflow; however, certain factors used for water are not applicable and therefore excluded from the evaluation. Methodology and Approach 1 12 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 EXPANSION FACILITY COSTS AND CAPACITIES GENERAL The current and local expansion facility costs and related capacities utilized herein were provided by IRCDUS Engineering staff. The current and local facility costs were formulated by indexing the original expansion facility costs using a nationally recognized construction inflation index suitable for the local area along with estimates of approved expansion related components of the Capital Improvement Program (CIP). Pursuant to the selected methodology and approach, impact fees are intended to recover costs associated with Water Treatment, Water Transmission, Wastewater Transmission, Wastewater Treatment and Wastewater Disposal. The objective of this section is to accumulate on a uniform basis the expansion facility costs that will be utilized in the development of the impact fees. WATER TREATMENT AND TRANSMISSION Water Treatment facilities consist of source of supply and treatment plants including any storage and high service pumping that are located within the treatment plant site. Water Transmission facilities consist of piping 10.0 -inches and larger in diameter including storage and high service pumping located within the transmission corridor. Localized piping generally consisting of water lines 8.0 - inches and less in diameter are not considered Water Transmission facilities. The current cost and capacity for both the existing facilities and those anticipated to be constructed through the CIP in the near future are shown in Table 3. The existing and CIP costs are based on data provided by the IRCDUS Engineering staff and reflect current costs for 2017. It should be noted that Land associated with each category of facility are included within subject item. Table 3. Water Current Cost Summary 3. In Line Facilities_ consist of remote storage and_pumping facilities. WASTEWATER TRANSMISSION AND TREATMENT Wastewater Treatment facilities consist of wastewater treatment plants and any direct disposal facilities including facilities for production of reclaimed water, which is considered a wastewater disposal activity. Wastewater Transmission facilities consist of force mains, interceptor gravity 384 Expansion Facility Capital Costs and Capacities 1 13 i Treatment j Supply & Plant j General Plant $113,840,839 4,322,161 $ ] $113,840,839 - 41322,161 Subtotal Treatment $118,163,000 ] $0 11L_$118,163,000 ! Transmission Mains 1 $109,043,937i $0 $__109,043,937 In Line Facilities3 2,367,476 - 2,367,476 Total Transmission C $111,411,413 i9 $0 iI $111,411,413 Total Water $229,574,413 $0 $229,574,413 1. Categorized facilities and costs identified_ from C_oun .Is asset records_, see_Sche_du_le 1. 2. Includes land. 3. In Line Facilities_ consist of remote storage and_pumping facilities. WASTEWATER TRANSMISSION AND TREATMENT Wastewater Treatment facilities consist of wastewater treatment plants and any direct disposal facilities including facilities for production of reclaimed water, which is considered a wastewater disposal activity. Wastewater Transmission facilities consist of force mains, interceptor gravity 384 Expansion Facility Capital Costs and Capacities 1 13 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 sewers and master pumping stations located throughout the service area. Localized collection facilities consisting mainly of gravity sewers, vacuum, low pressure systems and other non - conventional collection systems, and lift stations are not included as Wastewater Transmission facilities. The existing and CIP Wastewater Treatment and Transmission costs and capacities are shown in Table 4. The existing and CIP costs are based on data provided by IRCDUS Engineering staff and reflect current costs for 2017. It should be noted that Land associated with each category of facility are included within subject item. Table 4. Wastewater Current Cost Summary' Transmission _L Mains $77,761,141J[ $0 $77,761,141 In Line Facilitiesz 12,137,345 - 12,137,345 il Subtotal Transmission $89,898,486_,L $0 ]$89,898,486 Treatment 2. In Line Facilities consist of remote pumping facilities. 3. Includes land. TREATMENT AND TRANSMISSION COSTS AND CAPACITY SUMMARY Development of a utility system generally requires sizing facility capacities to meet the economic and other constraints, which in many cases results in major system components being sized differently. As an example, it would be incorrect to sum the costs of facilities with different capacities and then divide by the sum, average or some other selected capacity amount. Therefore, to identify costs on a uniform basis, the approach herein uses a process to identify cost of major components on a consistent basis, wherein, all Plant components regardless of actual capacity are mathematically adjusted to a uniform capacity. The purpose of the consistent capacity basis calculation is to ensure that the collective costs accurately reflect a specified level of capacity. A current cost summary for impact fee calculation purposes is presented in Table 5, which contains two sections. The Section A reflects each facility category component capacity and costs as identified in Tables 1 and 2. The Section B reflects the facility category costs adjusted to a consistent capacity basis. Costs identified in the second section (consistent capacity basis) together with the associated uniform capacities are used for calculating the impact fees. The capacities for these facilities were also provided by IRCDUS Engineering staff and for the most part represent the design and permitted capacity of the facilities in each category. General Plant capacity for water and wastewater is based on annual three-month average daily flows. Expansion Facility Capital Costs and Capacities 1 14 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table S. Current Cost Summary for impact fee Calculation Purposes , JCLL1V11 M %,.VJLJ d11U %,CLPdL1L1CJ I Plantz $113,840,839 ' 23.00 $112,587,850 12.87 General Plant T-3-2 —2,761-1 28.00 4,322,161 28.00 i Subtotal $118,163,000 $116,910,010 Transmission Mains $109,043,937 28.00 $77,761,141 14.50 In Line Facilities 2,367,476 28.00 il 12,137,345 15.00 Subtotal $111,411,413 $89,898,486 Total $229,574,413$206,808,496 Section B. Cost on a Consistent Capacity Basis 1 FCdL111CIIL Plant2$113,841,000 $112,588,000 General Plant 3,550,000 1,987,000 Subtotal_ j[ _$117,391,000 j 23.00 L $114,575,000 12.87 Transmission Mains $109,044,000 $77,761,000 In Line Facilities 2,367,000 11,733,000 Subtotal _ _ J. $111,411,000 _ 28.00 $89,494,000 11 14.50 Total $228,802,000 $204,069,000 1. CapacitKprovided by MMUS,Engineering staff 2. Includes land. Expansion Facility Capital Costs and Capacities 1 15 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 CAPITAL FINANCING AND CREDIT CRITERIA ASSUMPTIONS GENERAL Development of impact fees for full cost recovery requires the consideration of credits. Credits consist of funding or revenue sources such as grants, contributions and debt service payments from User Fees. The Utility's capital financing structure historically utilized combinations of Impact Fee reserve funds, long-term debt, existing non -restricted reserves and contributions to fund improvements, upgrades and expansions. As a result, it is necessary to account for not only the principal, but also issuance costs and interest (financing costs) associated with long-term debt. These financing costs directly relate to the benefits provided by expansion improvements. Cash flows derived from impact fees generally do not coincide with the need to pay for expansion projects and/or related debt service requirements; therefore, it is necessary for the Utility to utilize other sources of revenues, such as reserves and User Fees, to address all or portions of the expansion capital improvement funding and/or related debt service requirements. Pursuant to a review of the existing bond documents, the funds derived from impact fees can be utilized to pay for expansion related debt service provide the IRCDUS is in compliance with rate covenants. Therefore, to eliminate any occurrence of a connection paying twice for capacity (once through impact fees and then again for annual debt service through User Fees) credits are incorporated to address the amounts provided by other revenue sources, primarily user fee revenue, in the development of the updated impact fees. FINANCING ASSUMPTIONS The process to determine CIP financing levels and costs for appropriate credits consist of utilizing historic financing data to developing criteria and assumptions associated with: 1) the relative portion of expansion funded by debt; 2) the financing terms associated with the Utility's capital funding programs; 3) the portion of the expansion related debt service to be paid by impact fees, if any; and 4) the relative portion of debt service paid by other revenue sources. Expansion Funded by Debt A review of the IRCDUS historical funding activities identified that approximately 24 percent of the existing Water Treatment and Transmission facilities and approximately 28 percent of the existing Wastewater Treatment and Transmission facilities were funded from debt, as shown in Schedule 2. Financing Terms Long-term debt financing terms, for the purpose of this study, consist of. 1) the weighted average number of years based on existing remaining debt years; 2) aggregate average interest rate of existing debt of 4.89 percent; 3) issuance cost at 1.30 percent; and 4) no capitalized interest. These criteria and assumptions are used to develop the Financing and Credit Coefficients summarized in Table 6. 387 Capital Financing Assumptions and Credit Criteria 1 16 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table 6. Financing Assumptions (41t &TITFROgam Debt Funded 1 24.00% 35.00% Amortized by Impact Fee 25.00%;F-75.00% J Term (Years) 9 9 Interest Rate ...4.8 0' Issuance Expense 1.30%,r -1.330°/-a 1. See Schedule 2 FINANCING AND CREDIT COEFFICIENTS The financing assumptions are used to develop individual coefficients that cumulatively reflect the total facility costs relating to the policies and practice used by the IRCDUS for funding of the capacity facilities. The cost components include: 1) debt financing costs; 2) debt interest expense; and 3) credits arising from: (a) grants, and (b) cost recovery for expansion improvements derived from sources other than impact fees (primarily User Fees). The historic and current capital funding program utilizes two primary sources of funding for expansion related improvements: 1) Direct, which are impact fee reserves that are used to pay the cost of expansion related improvements; and 2) Debt, which consist of proceeds derived from bond issues and other forms of debt. A summary of the financing and credit coefficients associated with the total requirements and amount anticipated to be recovered from sources other than Impact Fees is provided in Table 7 based on the Funding Assumptions provided in Table 6. Table 7. Financing and Credit Coefficients . Debt Financing Costs - .0032 .0032 - 0.0046 0.0046 [Total lnt-erest.Expense 0.0531 ---0-.0--5-371 0.0774 j� 4.0774 Total Requirement $0.7600 $0.2963 $1.0563 $0.6500 $0.4321 $1.0821 It 0.222 0.1080 0.1080 U�r-ovidedbY-11s.eIL-F-ees" .-L 2 0.2222 j'L-- -1 L _j_ I F Requirement $0.8341 $0.9740 The allocated amounts in Table 5 can be read as follows: For Water • Of each $1.00 in facility cost, $0.76 is Direct and $0.24 is provided from Debt • In addition, each $0.24 in Debt requires $0.0032 in Financing Costs plus $0.0531 net present value (NPV) of Interest Expense. • As accumulated, each $1.00 in facility costs results in a NPV of $1.0563 in total requirements. • However, each $1.00 in facility costs can be reduced by the NPV of credits provided by User Fees amounting to $0.2222, which reduces the Impact Fee Requirement to $0.8341. Capital Financing Assumptions and Credit Criteria 1 17 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 For Wastewater • Of each $1.00 in facility cost, $0.65 is Direct and $0.35 is provided from Debt. • In addition, each $0.35 in Debt requires $0.0046 in Financing Costs and $0.0620 net present value (NPV) of Interest Expense. • As accumulated, each $1.00 in facility costs results in a NPV of $1.0821 in total requirements. • However, each $1.00 in facility costs can be reduced by the NPV of credits provided by User Fees amounting to $0.1080, which reduces the Impact Fee Requirement to $0.9740 (amounts in Table 5 and graphs may be off due to rounding of last number) The graphs provided below further illustrate the relationships between the Total Requirements and Cost Recovery. Water Facility Cost Allocation $0.0531 $0.0032 L4.2400 $0.7600 o Int. Exp Q Fin. Cost Direct 13 Debt Proceeds Water Facility Cost Recovery $0.2222 $0.8341 Q Impact Fees a Other Revenues Wastewater Facility Cost Allocation $0.0774, -$0.0046 00 $0.6500 Q Int. Exp 13 Fin. Cost ❑ Direct fl Debt Proceeds Wastewater Facility Cost Recovery $0.1080 n Impact Fees a Other Revenues As provided in Table 5 and illustrated in the left graphs, each dollar of facility expansion related construction increases the total requirements due to financing costs and NPV of interest expense. The graph on the right illustrates the approximate amounts being designed to be recovered from impact fees and other revenues. 389 Capital Financing Assumptions and Credit Criteria 1 18 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Ideally, impact fees would fund 100 percent of the expansion related improvements. However, there are two primary reasons why impact fees are based on only a portion of the total facility cost: first, construction proceeds are required in advance to construct the facilities and sufficient impact fees are generally not available until a significant number of connections occur; and second, impact fees cannot be relied upon to provide for the annual debt service payments, requiring that a significant portion, if not all, of debt service associated with expansion facilities is provided from User Fees, thereby, reducing the amount to be recovered from impact fees. 390 Capital Financing Assumptions and Credit Criteria 1 19 Indian River County U:tilities Department Water and Wastewater Impact Fee Study September 27, 2018 LEVEL OF SERVICE GENERAL The approach to developing impact fees takes into consideration the County's policy regarding LOS, for each of the functional services. The LOS is an important element that contributes to equitable recovery of costs and should reflect the potential flow characteristics of customers within the IRCDUS' service area. LEVEL OF SERVICE STANDARDS The amount of impact fee required from all new and some renovated service connections are determined on an equivalency basis utilizing an ERU basis for the LOS of each connection. An ERU, as set by the existing Ordinance, is equal to the average daily flow (ADF) of one single-family residential connection. The LOS standards are set forth in the County's Code of Ordinances Title IX Land Development Regulation Section 910.10 - Level of Service Standards Established in the Comprehensive Plan provisions 2 and 4: (2) Potable water. The level of service standards for the county's potable water facilities of two hundred fifty (250) gallons per day (GPD) per equivalent residential unit (ERU), based on County Ordinance No. 84-18, are hereby adopted and shall be utilized for determining the availability of facility capacity and the demand generated by a development. (4) Sanitary sewer. The level of service standards for the county's sanitary sewer facilities of two hundred fifty (250) gallons per day (GPD) per equivalent residential unit (ERU) based on county Ordinance 84-18, with a peak monthly flow factor of 1.25 are hereby adopted and shall be utilized for determining the availability of facility capacity and the demand generated by a development. Connections other than single-family residences are assigned an ERU value pursuant to factors also established in the Section 201.07 of the County's Code of Ordinance related to criteria based upon the type of connection/establishment. Such criteria can include the number of multi -family dwellings, seating capacities, number of pupils, square footage, etc. APPROPRIATENESS OF EXISTING LEVEL OF SERVICE STANDARDS The LOS for water and wastewater should reasonably reflect the ADD associated with the connection's user characteristics. A review of data derived from a recent billing frequency analysis together with historical knowledge of usage and discussions with IRCDUS Engineering staff strongly indicates that the LOS defined in the current Ordinance are reasonably appropriate. 391 Level of Service 1 20 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 CALCULATION OF IMPACT FEES GENERAL The critical elements required for development of the impact fees consist of identifying the Net Cost Per Gallon of Capacity and extending such amount by LOS gallons for each of the primary functional services. Current costs identified on a consistent capacity basis, including provisions for financing costs and credits, are divided by the reconciled capacity of each primary functional service taking into consideration maximum day requirements, ADD, unaccounted water losses, and inflow and infiltration (I&I). NET COST PER GALLON OF CAPACITY Prior sections of this Report provided the cost basis, system capacities, LOS and financing assumptions for each functional service. In determining the impact fee for each functional service, it is necessary to: 1) include costs incurred for funding the capital improvements; and 2) subtract probable amounts provided from sources other than impact fees. The amount remaining after these adjustments represents the Total Current Cost Basis that is used to determine the Net Cost Per Gallon of Capacity. The Total Current Cost Basis for each functional service is calculated by adding amounts associated with financing and subtracting credits. The results are then divided by the adjusted ADD service capacity for each functional service, including any necessary adjustments for unaccounted water and I&I. The Average Day capacity for water is derived at by adjusting the total treatment capacity by the maximum day factor followed by reducing it further using the unaccounted-for water criteria. The maximum day factor of 1.50 and the unaccounted-for water factor of 8.50 percent used in this study were both based on information provided by IRCDUS Engineering staff. Wastewater I&I is generally considered to be in the 10 percent range and based on the condition of the wastewater collection system this level of 10.0 percent appears to be appropriate for I&I. The Net Cost Per Gallon of capacity in the calculation processes, reflects the maximum amount that can be recovered per gallon of service through impact fees. The gallons of service, or LOS, at the point of connection, are 250 gpd per ERU for water and 250 gpd per ERU for wastewater. CALCULATION OF CAPACITY TREATMENT AND TRANSMISSION IMPACT FEES The calculation of Water and Wastewater Treatment and Transmission impact fees based on the data and assumptions discussed heretofore are provided in Tables 8 and 9. These tables also show the progression of costs associated with each functional facility along with the User Fee Credits that reduces the amounts to be recovered from impact fees. The first portion of each table provides for the current costs and credits associated with Treatment and Transmission improvements. The second portion addresses the capacity criteria, which when divided into the Total Current Cost basis provides the Net Cost Per Gallon of capacity. The third portion of each table identifies the LOS and impact fee at the identified LOS. Calculation of Impact Fees 1 21 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table 8. Calculation of Potable Water Impact Fee Current Cost Basis: $117,391,000 $111,411,000 $228,802,000 Financing �--.CRs-t 11 _3,71,Q00 52a4L 23,000 Interest Expense(NPV) 6,234,000 5,917,000 12,151,000 1 subtotal User Fee Credit (NPV) s.123,-9-96,0-00 1L-s117,6-8Q,-0L00L-$24 676r000 26,084,000 24,755,000 50,839,000 1 Intal rijrrAnt r.nqt Rads 11 197.912.000 1 $92.925.000 11 $190,837,000 Capacity: �To�alTap Capacity _in jn MGD _j::2:1 0 9JF 28.00 Maximum Day Factor 1.50 1.74 Average ge Day Capacity in.MGD ;.33 16.09 Unaccounted For Water 8.50% 8.50% L_Level of Service_Capacity 14.03 14.72 Impact Fee Determinants: -7 L NqCqstPer Gz�lIqnofC 798_�� Level of Service (and) 250 250 Table 9. Calculation of Wastewater Impact Fee Current Cost Basis: $114,575,000 $89,494,000 $204,069,000 Financing Cost 528,000 413,000 Interest Expense (NPV) 8,874,000 6,931,000 15,805,000 F—Subtotal 1[ $123,977,0007 C$220,815,000 User Fee Credit (NPV) 12,376,000 9,667,000 22,043,000 Total Current Cost Basis00011 $87 Capacity: Average Day Capacity in MGD 12:07[ -14.5071 71 Allowance for Infiltration and Inflow 10.00% 10.00% Level of Service Capacity MGI; Impact Fee Determinants- F- Net Cost Per Gallon of CapacityT:6-4-1[ $T -68 -'If $1631 - Level of Service (gpd) 250 250 F7Impact Fee 7 $2,410.00 1 $1,670.001[ $4,080.00 Calculation of Impact Fees 1 22 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 SUMMARY A summary of the calculated and existing impact fees for one ERU are provided in Table 1. It should be noted that the impact fee per connection for other than single family classification may vary based on the associated number of ERU required as defined in the Indian River County Code (i.e. level of service provided) Table 1. Calculated and Existing Impact Fees Potable Water Wastewater250 250 gpd/ERU $1,745.00 $1,577.50 $3,322.50 1 gpd/ERU 2,410.00 1,670.00 4,080.00 Total $4,155.00 $3,247.50 $7,402.50 Potable Water Comparison j Existing 250 _gpd/ERU $320.00 If $980.00 $11300.00 Amount Difference $1,425.00 $600.00 $2,025.00 j Percent Difference 445% IL 61% =L 156% Wastewater Existing. +. 250 `gpd/ERU $2,087.001 $709.00 $2,796.00 Amount Difference $323.00 $961.00 $1,284.00 i Percent Difference 15%_ 11 136% 4606 Water and Wastewater Combined Existing_ _250 gp�ERU $2,407.00 $1,689.00 $4,096.00 Amount Difference $1,748.00 $1,558.50 $3,306.50 Percent Difference 73% 92% 81% COMPARISON WITH OTHER COMMUNITIES The comparisons provided in Table 2 identify the capacity -related charges for new residential water and wastewater connections for one equivalency pursuant to IRCDUS existing and calculated impact fees and those of other communities. The amounts shown for other communities are based on the schedules in effect as of October 1, 2017, and do not include other customer service related fees applied to new connections (i.e. tap fees, application fees, inspection fees, etc.) Caution should be taken when comparing the impact fees of different utilities for many reasons including the following: 1. Treatment processes and availability of resources may be different; 2. Cost used by others may not be representative of "Current Local Costs;" 3. The LOS criteria can be different per equivalency or gallon per day per capita (gpdpc) basis; 4. Cost recovery from contributions, grants or other sources may be applicable or different; and S. Local governments may elect to phase-in or not implement the total impact fee cost recovery amounts. Calculation of Impact Fees 1 23 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table 2 Typical impact fee/Impact Fee Comparison (Single Family/1 ERU)1 F Existing $1,3UU.UU 25U $2,796.UU 250 $4,U96.UU i _Calculated$3,322.50 250 $4,080.00 ; 250 $7,402.50 { Other Utilities Ci of Fellsmere$1,340.00 250 $249.50 ; 250 $1,589.50 City of Melbourne $1,540.00 240 $2,210.00 240 $3,750.00 City of Vero Beach $1799.00 275 $2,290.00 250 $3,789.00 Martin County Utilities $1,710.00 250 $2,100.00 250 $3,810.00 Cityof_Stuart_ $1,933.00 250 F$-2,092. Lt4,025.00 Brevard Countv Utilities $1,903.00 200 $2,257.00 200 $4.160.00 Ft. Pierce Utilities St. Lucie County Utilities $3,773.00 300 $3,425.00 240 $7,198.00 Average_of_Other _Utilities JL$1,975.04 F-�L$2,300.77 $4,275.81 1. Per each utility's equivalency criteria unless otherwise noted. _ Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 FINDINGS AND CONCLUSIONS GENERAL In the preparation of this Report, certain information provided by IRCDUS and other entities has been used and relied upon. Such information includes, but is not limited to, the capital improvements, outstanding debt, periodic reports, capacity and cost data provided by IRCDUS Engineers, fee schedules for the County and other utilities, and other information provided by or through IRCDUS. Additionally, reasonably conservative assumptions were developed to establish the basis for certain required study elements that are not, have not or cannot be specifically defined through existing data. To the extent that future conditions differ from those assumed and utilized in the Report, the results of the analyses may vary from those developed herein. FINDINGS 1. The IRCDUS service areas, for the most part, have similar customer characteristics and utilize the same uniform service standards. 2. The expansion related capital improvement design standards are uniform and consistent throughout IRCDUS service area. 3. Long term debt was used to acquire IRCDUS certain capacity related assets, which historically has been, currently is and projected to be amortized primarily from User Fee revenue. 4. The County's recordkeeping and engineering staff provided sufficient information to update the impact fees pursuant to the requirements of Florida statues. S. No near-term capacity expansion improvements were identified in the current CIP. 6. Pursuant to a recent billing frequency analysis the current LOS remains valid. CONCLUSIONS Based on the findings derived from the reviews and analysis provided herein, it is concluded that: 1. The update impact fees developed are based on local current costs that reasonably reflect the costs for improvements providing treatment and major transmission services that benefit new connections. 2. The impact fees developed herein reflect net amounts that are: • Equitable and provide for reasonable recovery without exceeding current cost of the related capital improvements associated with providing utility capacity to new expansion connections; and • Take into consideration revenues derived from other sources that are anticipated to pay for a portion of the expansion related capital improvements. 3. The facility cost data and engineering design criteria provided by the IRCDUS Engineering staff for this study appear to be reasonable and representative. 4. No adjustments to the IRCDUS' current LOS standards are required. S. IRCDUS currently imposes meter connection charges, deposits and other fees for new customers connecting to the system. Such fees are related to recovery of operating costs associated with establishing a new customer rather than capacity to serve the customer. As such, these other charges are not related to impact fees. Findings and Conclusions 1 25 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 6. IRCDUS should update impact fees every five years or whenever significant level of change occurs to costs, capacities and/or LOS. 7. IRCDUS should consider conducting impact fee study reviews periodically (minimum of 3 - year intervals) or when there are any material capacity changes. Findings and Conclusions 1 26 218 Wastewater Treatment 219 Water Production 235 General - Engineering 257 Bio Ops 265 Customer Service 268 Wastewater Collection 269 Water Distribution 282 Osprey Marsh Subtotal Delete Subtotal Transmission Land Subtotal Total Schedule 1 Summary of Asset Provide by IRCDUS Water Wastewater General Treatment Transmission In -Line Treatment Transmission In -Line Plant $0 $4,043,180 $0 $75,846,996 $37,658,208 $7,359,828 $0 92,380,080 92,589,249 2,208,628 0 0 0 216,720 0 0 0 0 0 0 7,862,499 0 0 0 16,512,702 0 0 0 0 0 0 0 0 0 0 0 1,906 13,532 15,721,365 75,922,943 4,757,322 11,420 10,232,534 65,137,253 0 0 424,964 20,195 0 9,893,422 0 0 0 0 0 0 $112,506,036 $161,771,588 $2,222,160 $108,081,063 $114,006,114 $12,137,345 $8,090,640 $0 -$161,771,588 $0 $0 -$114,006,114 $0 $0 $112,506,036 $0 $2,222,160 $108,081,063 $0 $12,137,345 $8,090,640 $0 $109,043,937 $2,222,160 $0 $77,761,141 $12,137,345 $0 1,334,803 0 145,316 4,506,787 0 0 553,681 $1,334,803 $109,043,937 $2,367,476 $4,506,787 $77,761,141 $12,137,345 $553,681 $113,840,839 $109,043,937 $2,367,476 $112,587,850 $77,761,141 $12,137,345 $8,644,321 398 Schedule 2 Determination of Bond Financing Series 1993 1996 2015 Total Water 0 3,200,000 Plant $1,125,000 Storage 3,200,000 Storage 975,000 Lines 3,200,000 Acquisition 0 Total Bonds $8,500,000 Original Asset Cost Percent Bond Funded Wastewater $9,000,000 $9,000,000 $19,125,000 0 0 3,200,000 0 0 975,000 1,000,000 0 4,200,000 2,500,000 0 2,500,000 $12,500,000 $9,000,000 $30,000,000 $126,618,542 23.69% Plant $4,300,000 $12,500,000 $12,500,000 $29,300,000 Lines 4,900,000 2,130,000 0 7,030,000 Acquisition 0 2,500,000 0 2,500,000 Total Bonds $9,200,000 $17,130,000 $12,500,000 $38,830,000 Original Asset Cost $111,953,053 Percent Bond Funded 34.68% 399 Schedule 3 219 Water Treatment Asset Summary Facility ENR CCI Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $177,638 $216,720 Water Treatment Plant WT $59,785,442 $92,380,080 In-Line/Off Site High Service Pumping & Stroag( WIL $1,132,185 $2,208,628 Wastewater Collection WWC $0 $0 Water Distribution System WD $48,253,603 $92,589,249 Cannot Tie To Project CTTP $1,438,623 $2,580,737 1 of 5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 6146A 7065 IXORA WAREHOUSE BUILDING GP 09/30/09 $151,013 1.2063 $182,167 139830 8058 MIRAFLORES WATER LINE WD 11/01/91 23,970 2.1382 51,252 137840 8058 NO. BEACH EXPANSION - WELLS WT 01/30/92 139,424 2.0738 289,141 71620 8060 WATER DISTRIBUTION SYSTEM WD 02/01/82 151,857 2.7027 410,431 71630 8060 WATER REPUMP STATION WIL 02/01/82 95,000 2.7027 256,761 71740 8060 WATER DISTRIBUTION SYSTEM WD 02/01/82 379,831 2.7027 1,026,586 137880 8060 NEWPORT ISLAND WATER SYS. WD 02/07/92 47,563 2.0738 98,637 138530 8058 8TH ST. CONNECTING WATER LINE WD 02/24/92 19,309 2.0738 40,044 138540 8060 23RD AVE./NO.OF 8TH ST. WATER WD 02/24/92 19,579 2.0738 40,603 138550 8060 25TH AVE./NO.OF 8TH ST WATER WD 02/24/92 18,036 2.0738 37,403 138560 8060 26TH AVE./NO.OF 8TH ST WATER WD 02/24/92 28,020 2.0738 58,108 138570 8060 26TH AVE./SO.OF 8TH ST WATER WD 02/24/92 25,718 2.0738 53,335 139770 8058 SILVER OAKS WATER LINE WD 03/01/92 19,532 2.0738 40,505 138900 8060 THE GROVE OF VERO - WATER DIST WD 03/03/92 116,807 2.0738 242,236 140470 8060 ST. JOHN CATHOLIC - WATER LINE WD 05/01/92 33,501 2.0738 69,474 140490 8060 TANGLEWOOD MOB HOME PK -WATER WD 05/01/92 45,918 2.0738 95,226 140700 8060 SQUIRE VILLAGE - WATER LINE WD 06/16/92 30,266 2.0738 62,765 140710 8058 SQUIRE VIL MOB HOME PK -WATER WD 06/16/92 31,440 2.0738 65,201 140690 8058 24TH AV/GLENDALE TERR-H2O LINE WD 06/18/92 29,034 2.0738 60,212 140720 8058 50TH CT/OLD SUGAR MILL ESTATES WD 06/18/92 34,306 2.0738 71,144 141800 8060 GHA ST. DAVIDS LTD. WD 06/22/92 4,090 2.0738 8,482 141510 8060 36TH AV WATER MAIN (FLA ACRES) WD 09/01/92 24,813 2.0738 51,459 141400 8060 WINDSOR PROP WATER DIST-PH II WD 09/04/92 39,540 2.0738 81,999 144380 8060 ANITA PARK (38TH PL) H2O LINE WD 10/01/92 26,572 2.0738 55,105 145540 8058 12TH STREET WATER LINE WD 10/01/92 1,023,315 2.0738 2,122,172 145550 8058 90TH AVE/8TH ST. WATER LINE WD 10/01/92 79,904 2.0738 165,706 145570 8058 CHARLOTTE AVE. - WATER LINE WD 10/01/92 36,644 2.0738 75,993 145870 8058 ROYAL POINCIANA H2O LINE WD 10/01/92 233,351 2.0738 483,929 147080 8058 ROCKRIDGE WATER LINES WD 10/01/92 170,378 2.0738 353,333 147110 8060 CITY OF VERO BEACH WATER SYS. WD 10/01/92 2,882 2.0738 5,977 144400 8060 WATER EXPANSION (PH I) WD 11/01/92 2,255,463 2.0738 4,677,428 147090 8060 GRAND HARBOR(IRB/53RD ST) WD 11/06/92 106,014 2.0738 219,855 144470 8060 COUNTRYSIDE S/D (38TH SQ) -H20 WD 12/01/92 56,825 2.0738 117,845 144390 8060 THE MEADOWS(41ST CT) WAT.MAIN WD 01/01/93 25,084 1.9843 49,772 144370 8060 KINGS HWY S/D - H2O LINE WD 01/15/93 41,448 1.9843 82,243 145520 8060 GHA/HARBOR VILLAGES WATER LINE WD 03/04/93 54,803 1.9843 108,744 145500 8060 TIMBER RIDGE - WATER LINES WD 04/06/93 13,400 1.9843 26,589 145690 8060 WAFFLE HOUSE WATER LINES WD 04/12/93 6,773 1.9843 13,440 145860 8060 GRAND HARBOR H2O STORAGE TANK WT 04/22/93 447,350 1.9843 887,659 147790 8058 PHASE 11 -WATER MAIN WD 05/01/93 305,902 1.9843 606,990 146280 8060 RIVERWALK SHOP./CTR.WATER LINE WD 05/04/93 27,876 1.9843 55,314 146290 8060 RIVERWALK S/C WATER LINE WD 05/04/93 92,214 1.9843 182,977 612410 7065 NO. BCH WTP BLDG EXPANSION WT 06/01/93 1,637,825 1.9843 3,249,873 147920 8058 WATER LINE-IXORA PARK/GLENACRE WD 06/30/93 74,762 1.9843 148,347 147830 8058 GLENDALE LAKES S/D WATER LINE WD 07/01/93 135,908 1.9843 269,678 71580 7065 RO WATER PLANT BLDG -OSLO RD WT 07/15/83 4,873,350 2.5425 12,390,727 71S90 8058 DISTRIBUTION SYSTEM WD 07/15/83 1,068,417 2.5425 2,716,500 71600 8058 IN GROUND WATER STORAGE TANK WT 07/15/83 360,000 2.5425 915,317 147590 8058 SEB. MIDDLE/HIGH SCH H2O LINE WD 08/01/93 488,739 1.9843 969,787 147820 8058 WATER LINE -SEBASTIAN MID -HI WD 08/01/93 1,700,295 1.9843 3,373,830 147840 8058 WATER LINE -SEBASTIAN MID HIGH WD 08/01/93 8,143 1.9843 16,157 147860 8060 45TH ST. WATER EXTENSION WD 08/01/93 8,106 1.9843 16,085 147640 8060 VERO BUILDING CORP -WATER LINE WD 08/20/93 21,029 1.9843 41,727 147800 8058 PHASE I -WATER LINE WD 09/01/93 387,552 1.9843 769,005 147870 8058 WATER LINE -WOOD HOLLOW WD 09/01/93 55,650 1.9843 400110,424 1 of 5 Schedule 3 2of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 147880 8058 WATER LINE -PINEWOOD LANE WD 09/01/93 24,946 1.9843 49,499 147910 8058 WATER LINE-RIVENBARK/PINEVIEW WD 09/01/93 119,545 1.9843 237,208 147750 8060 VERO COMFORT INN/SHONEYS WD 09/08/93 4,248 1.9843 8,430 715820 7065 MEMBRANE PLUS OTHER -SEE FILE WT 09/30/85 43,211 2.4644 106,487 715920 8058 TREASURE COAST/IXORA DIST SYST WD 09/30/85 384,877 2.4644 948,478 715930 8058 TREASURE COAST/IXORA DIST SYST WD 09/30/85 125,413 2.4644 309,064 715940 8059 DISTRIBUTION SYSTEM -SO COUNTY WD 09/30/85 4,400 2.4644 10,843 1344910 8060 COPELAND LANDING - PHASE 11 WD 10/01/93 33,548 1.9843 66,568 153770 8058 N. IRC PH I WATER EXPANSION WD 10/01/93 238,203 1.9843 472,657 153780 8058 S. CO. R/0 DEEP WELL EXPANSION WT 10/01/93 195,202 1.9843 387,331 1455210 8060 GHA/HARBOR VILLAGES -WATER LINE WD 10/11/93 29,434 1.9843 58,405 61740 8058 S. CO. WTP FAC GDU TRANS/DIST WD 10/13/93 898,972 1.9843 1,783,795 61750 8058 GDU HYDRANTS/LINES SYS. EXIST WD 10/13/93 9,275 1.9843 18,404 71700 8058 WATER TRANSMISSION MAIN WD 11/01/78 165,175 3.7241 615,123 153540 8058 CASA RIO WATER LINE WD 11/01/93 65,878 1.9843 130,719 153590 8058 16TH PLACE WATER MAIN WD 11/01/93 39,367 1.9843 78,115 717135 8058 WATER DISTRIBUTION SYSTEM WD 11/01/78 568,568 3.7241 2,117,383 71720 8058 WATER STORAGE TANK WT 11/01/78 341,660 3.7241 1,272,365 149090 8060 ST. DAVIDS ISL. WATER LINE WD 11/06/93 16,715 1.9843 33,166 149400 8060 ROSEWOOD COURT -WATER LINE WD 11/17/93 44,165 1.9843 87,634 153580 8058 FLORA LANE(62ND PL) WATER LINE WD 12/01/93 35,925 1.9843 71,285 150820 8060 SEA OAKS TENNIS VILLAS WATER WD 12/23/93 17,989 1.9843 35,696 153530 8058 SHADY OAKS WATER LINE WD 01/01/94 104,355 1.9116 199,487 153660 8058 OSLO RD./74TH AVE WATER LINE WD 02/01/94 122,217 1.9116 233,631 153520 8058 PINEWOOD ESTATES (34TH AVE) WD 03/01/94 30,116 1.9116 57,571 153550 8058 OSLO RD & 1-95 WATER LINE WD 04/01/94 731,167 1.9116 1,397,708 153790 8058 IRC WATER EXPANSION - PH lI WD 04/01/94 1,119,870 1.9116 2,140,758 153800 8058 IRC PH II WATER EXPANSION WD 04/01/94 429,893 1.9116 821,788 151010 8060 WAL-MART STORES WATER LINE WD 04/15/94 240,542 1.9116 459,823 153450 8058 IRC/WATER EXPANSION - PH III WD 05/01/94 252,644 1.9116 482,957 153500 8058 IRC/WATER EXPANSION - PH III WD 05/01/94 965,194 1.9116 1,845,076 153640 8058 54TH AVE/RAINTREE WATER LINE WD 05/01/94 33,209 1.9116 63,483 1475910 8058 SEB MIDDLE/HIGH SCH H2O LINE WD 05/27/94 6,057 1.9116 11,579 153630 8058 NEW HORIZONS MHP WATER LINE WD 06/01/94 12,637 1.9116 24,157 153680 8058 CLUB GROVE ESTATES WATER LINE WD 06/01/94 44,970 1.9116 85,964 153560 8058 47TH AVE SW WATER LINE WD 07/01/94 22,629 1.9116 43,257 153310 8060 MAJESTIC PARTNERS OF VB, LTD. WD 08/25/94 18,326 1.9116 35,032 153720 8060 WALMART STORES WATER DIST. WD 09/23/94 86,999 1.9116 166,308 153760 8060 WALMART WATER DIST. WD 09/23/94 125,850 1.9116 240,575 1478210 8058 SEBASTIAN MID -HI WATER LINE WD 10/01/94 4,570 1.9116 8,736 1537910 8058 IRC WATER EXPANSION PH Il WD 10/01/94 5,000 1.9116 9,558 155520 8058 10TH COURT S.W. WATER LINE WD 10/01/94 33,303 1.9116 63,662 155530 8058 1. R. BLVD. PH IV WATER PROJ WD 10/01/94 43,969 1.9116 84,051 1555310 8058 I.R. BLVD PH IV WATER ADDITION WD 10/01/94 10,440 1.9116 19,957 159660 8058 CR510 & 58TH AVE - WATER LINE WD 10/01/94 31,096 1.9116 59,443 155540 8060 HORIZON OUTLET CENTER WD 10/10/94 165,575 1.9116 316,515 155820 8060 GHA-HARBOR/ANDREWS ISLAND WD 10/13/94 49,310 1.9116 94,261 1444710 8060 COUNTRYSIDE -NO. WATER DISTRIB. WD 10/27/94 63,879 1.9116 122,112 1533110 8060 MAJESTIC PARTNERS OF VERO BCH WD 11/03/94 4,070 1.9116 7,781 155960 8060 LAUREL HOMES WATER DISTRIBTN WD 11/29/94 21,316 1.9116 40,748 717110 8058 DISTRIBUTION SYSTEM WD 12/01/84 74,292 2.4935 185,246 155970 8058 ST. JOHN CHURCH DEV. AGREEMT. WD 12/19/94 22,176 1.9116 42,392 156820 8060 TIMBER RIDGE -E. POINTE COURT WD 12/30/94 12,298 1.9116 23,509 156490 8060 RANCHLAND MOBILE HOME PARK WD 01/01/95 21,902 1.8896 41,386 159610 8058 N. CO. WATER TREATMENT PLANT WT 01/01/95 3,636,781 1.8896 6,872,060 159630 8058 SR 60 & I-95 WATER LINE WD 01/01/95 350,234 1.8896 661,802 159720 8058 SEBASTIAN WAL-MART WATER LINE WD 01/01/95 142,865 1.8896 269,957 159840 8059 CDM GIFFORD & WRWWTP ANALYSIS WD 01/01/95 81,843 1.8896 154,651 159880 8058 1. R. MEM HOSP WATER LINE(R&R) WD 01/01/95 5,800 1.8896 10,960 156790 8060 RIVER BOAT CLUB WATER MAIN WD 01/05/95 33,900 1.8896 64,057 156580 8060 WATER MAIN EXTENSION WD 01/13/95 20,251 1.8896 38,266 156850 8060 SHADY REST MOBILE HOME PARK WD 01/31/95 11,931 1.8896 22,544 156840 8060 ROSEWIND S/D WATER LINE WD 02/08/95 22,560 1.8896 42,628 157950 8060 VILLAGE OF LEXINGTON PH II&III WD 02/24/95 22,760 1.8896 43,007 159850 8058 WHISPERING PALMS H2O (R&R) WD 03/01/95 180,392 1.8896 340,868 157690 8060 OAK TERRACE WATER LINE WD 04/19/95 40,436 1.8896 76,408 157640 8060 WATER MAIN - PALM GARDENS WD 05/02/95 24,319 1.8896 45,953 157650 8060 STONEBRIDGE WATER DIST. WD 05/02/95 71,727 1.8896 401135,535 2of5 Schedule 3 3of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 159690 8058 ROSELAND WATER MAIN -PH IV WD 06/01/95 190,693 1.8896 360,333 159710 8058 SEBASTIAN RIVER HOSP: WATER WD 06/01/95 9,181 1.8896 17,349 159740 8058 25TH AVE & 12TH ST WATER LINE WD 06/01/95 11,467 1.8896 21,668 159760 8058 PALM GARDENS HOME WATER LINE WD 06/01/95 21,465 1.8896 40,560 159940 8058 WALMART VERO BCH - WATER WD 06/01/95 147,713 1.8896 279,119 159870 8060 INDIAN RIVER APARTMENT HOMES WD 06/23/95 97,733 1.8896 184,676 158290 8060 WENDYS RESTAURANT WATER SYS. WD 06/27/95 27,372 1.8896 51,723 158770 8060 SEA OAKS DUNE HOUSE 1 & 11 WD 07/25/95 12,502 1.8896 23,624 159650 8058 N. CO. WATER TOWER-ROSELAND WIL 09/01/95 961,129 1.8896 1,816,149 159680 8058 16TH ST. WATER LINE WD 09/01/95 110,504 1.8896 208,808 159730 8058 9TH COURT WATER LINE WD 09/01/95 21,724 1.8896 41,050 159750 8058 WENDYS RESTAURANT WATER LINE WD 09/01/95 17,997 1.8896 34,007 159860 8058 10TH CT./8TH ST. WATER LINE WD 09/01/95 38,249 1.8896 72,276 159910 8058 TROPIC COLONY WATER LINE (R&R) WD 09/01/95 211,431 1.8896 399,519 159920 8059 PINEVIEW PARK SEWER WD 09/01/95 105,796 1.8896 199,912 159950 8058 43RD AVE & 5TH ST. SW - WATER WD 09/01/95 25,350 1.8896 47,901 717120 8058 DISTRIBUTION SYSTEM WD 09/30/85 77,158 2.4644 190,146 788820 8060 WATER DISTRIBUTION SYSTEM WD 09/30/85 1,219,616 2.4644 3,005,576 160930 8060 WATER DISTRIBUTION SYSTEM WD 10/01/95 657,484 1.8896 1,242,381 160940 8058 WATER DISTRIBUTION SYSTEM WD 10/01/95 2,379,235 1.8896 4,495,801 162310 8060 I.R. CLUB WATER PH 1, 11, III WD 10/01/95 147,339 1.8896 278,411 160840 8060 NATIONAL HEALTH CARE A.C.L.F. WD 11/12/95 71,727 1.8896 135,535 163560 8058 NATIONAL HEALTH CARE - WATER WD 01/01/96 140,103 1.8395 257,720 163620 8058 U.S. 1 N. OF CR510 - WATER WD 01/01/96 1,369,389 1.8395 2,518,993 163670 8058 S. CO. R/0 PLANT EXP. PH II WD 01/01/96 2,751,561 1.8395 5,061,502 163720 8058 82ND AVE WATER MAIN WD 01/01/96 465,173 1.8395 855,687 160970 8060 SR60/1-95 COMMERCIAL PARK WD 01/24/96 48,698 1.8395 89,580 160990 8060 OAK POINT S/D WATER SYSTEM WD 01/24/96 12,550 1.8395 23,085 161010 8060 SEA OAKS NW PHASE II WD 01/24/96 13,342 1.8395 24,543 162300 8060 VILLAGE GREEN WATER CONNECTION WD 03/07/96 59,376 1.8395 109,222 163690 8058 VERO BCH HIGHLANDS WATER EXP. WD 04/01/96 883,171 1.8395 1,624,595 715830 7065 SO. CO. R/0 PLT EXPAN: PH WT 04/01/91 5,313,490 2.1382 11,361,087 162340 8060 WATER DISTRIBUTION WD 04/16/96 6,860 1.8395 12,619 163570 8058 SUNDOWNERS SUB. DIV. WATER WD 05/01/96 39,965 1.8395 73,515 163240 8058 IRC WATER EXP PH V WD 06/01/96 1,591,585 1.8395 2,927,724 163250 8058 IRC WATER EXP PH IV WD 06/01/96 1,680,745 1.8395 3,091,733 163300 8058 WATER LINE - HOBART LANDING WD 06/01/96 113,808 1.8395 209,350 163580 8058 VERO GLENN -WATER ASSESSMENT WD 07/01/96 32,688 1.8395 60,129 163590 8058 MIRA FLORES 2 - WATER WD 07/01/96 37,144 1.8395 68,326 163610 8058 INDIAN RIVER DR. - WATER WD 07/01/96 146,832 1.8395 270,098 163730 8058 U.S. 1/CR510 TO GRAND HARBOR WD 07/01/96 1,412,270 1.8395 2,597,874 717130 8058 NORTH COUNTY - S. GIFFORD RD. WD 09/30/86 103,292 2.4070 248,622 167020 8060 ISLAND CLUB S/D WATER PH I WD 10/01/96 102,897 1.8395 189,280 167120 8060 STONEBRIDGE OFFSITE WATER WD 10/01/96 63,765 1.8395 117,296 167140 8060 N. R.O.W. QUAY DOCK RD - WATER WD 10/01/96 34,700 1.8395 63,831 167150 8060 STERLING HOUSE OFFSITE WATER WD 10/01/96 18,710 1.8395 34,417 167160 8060 STERLING HOUSE ON SITE WATER WD 10/01/96 17,506 1.8395 32,203 166890 8060 HAMILTON ISLAND - WATER WD 10/22/96 28,256 1.8395 51,977 166910 8060 ST. CATHERINES ISLAND -WATER WD 10/22/96 43,229 1.8395 79,519 166930 8060 ST. GEORGES ISLAND - WATER WD 10/22/96 23,432 1.8395 43,104 166950 8060 ST. ANNES ISLAND - WATER WD 10/22/96 68,724 1.8395 126,418 166970 8060 OAK HARBOR - WATER WD 10/22/96 115,309 1.8395 212,110 166990 8060 ST. JAMES ISLAND - WATER WD 10/22/96 77,448 1.8395 142,466 166870 8060 HARBOR VILLAGE PH IV -WATER WD 11/27/96 20,707 1.8395 38,090 167180 8060 MCDONALDS CR512 - WATER WD 11/27/96 6,650 1.8395 12,233 717131 8058 NO CO. S. GIFF-JAIL PUMP STA. WIL 12/02/86 1,200 2.4070 2,888 27993 8058 SOUTH CO R/0 ACID TANK REPLACEMENT WT 12/09/14 235,166 1.0543 247,924 166850 8060 HARBOR VILLAGE PH III -WATER WD 05/06/97 50,169 1.7745 89,022 167040 8060 ISLAND CLUB S/D WATER PH II WD 05/06/97 25,113 1.7745 44,561 167210 8060 1ST BAPTIST CHURCH WINTER BCH WD 05/21/97 72,800 1.7745 129,181 167080 8060 WAL-MART SR60 - WATER WD 06/12/97 10,695 1.7745 18,978 167060 8060 RIVERPOINT S/D WATER WD 06/21/97 46,579 1.7745 82,652 167100 8060 ORCHID ISLAND - WATER WD 06/21/97 112,156 1.7745 199,017 166210 8058 26TH ST. WATER (58A -82A) WD 07/21/97 909,341 1.7745 1,613,588 166220 8058 45TH ST WATER LINE WD 07/21/97 427,591 1.7745 758,743 166240 8058 HICKORY SANDS WATER WD 07/21/97 27,036 1.7745 47,974 166260 8058 PONDEROSA ESTATES WATER WD 07/21/97 60,035 1.7745 106,530 166270 8058 SUBURBAN ACRES WATER WD 07/21/97 35,625 1.7745 402 63,215 3of5 Schedule 3 4of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 166280 8058 GDU/VERO BCH HIGHLANDS WD 07/21/97 1,344 1.7745 2,384 166320 8058 JUNGLE TRAIL WATER LINE EXT. WD 07/21/97 202,290 1.7745 358,956 166330 8058 WATER EXPANSION PH VI WD 07/21/97 814,508 1.7745 1,445,311 166350 8058 CORRECTIONAL FACILITY WATER WD 07/21/97 31,549 1.7745 55,982 166360 8058 S. CO. R/0 ODOR CONTROL WT 07/21/97 17,427 1.7745 30,923 166380 8058 SR60 (66AVE&62DR) WD 07/21/97 96,413 1.7745 171,081 166400 8058 48TH PL & 28TH CT WATER WD 07/21/97 13,078 1.7745 23,206 166410 8058 STERLING HOUSE WATER WD 07/21/97 99,313 1.7745 176,226 166440 8058 ISLAND CLUB WATER WD 07/21/97 364,627 1.7745 647,015 166450 8058 CONNECTICUT MHP WATER WD 07/21/97 14,013 1.7745 24,866 166470 8058 DIXIE OAK MANOR WATER WD 07/21/97 79,844 1.7745 141,680 166500 8058 LURIAS PLAZA WATER WD 07/21/97 12,135 1.7745 21,532 166720 8060 INDIAN RIVER CLUB - WATER WD 08/05/97 34,538 1.7745 61,286 166620 8058 INDIAN RIVER APARTMENTS -WATER WD 08/12/97 55,268 1.7745 98,071 166630 8058 KYLES RUN - WATER WD 08/12/97 290,506 1.7745 515,490 183130 8060 LOUISIANA AVE WATER WD 06/10/98 122,830 1.7463 214,496 183140 8060 WEST MEADOWS WATER WD 06/10/98 61,452 1.7463 107,313 183330 8060 FLORAVON SHORES (110TH ST) WD 06/29/98 28,655 1.7463 50,039 172510 8060 N BCH MASTER PLAN WATER PLANT WT 09/22/98 569,399 1.7463 994,332 172520 8060 N CO WELL FIELD WT 09/22/98 380,479 1.7463 664,424 172540 8060 STONEBRIDGE S/D MAIN EXTENSION WD 09/22/98 88,057 1.7463 153,772 172560 8060 9TH CT WATER LINE LOOP WD 09/22/98 6,766 1.7463 11,815 172590 8060 WABASSO QUICK MART WATER WD 09/22/98 25,526 1.7463 44,576 172720 8058 S CO R/O PLANT MEMBRANE REPL WT 09/23/98 235,417 1.7463 411,105 223161 8058 MISC CAPITALIZED IMPROVEMENTS WD 02/01/05 74,986 1.3884 104,111 22316-2 8058 MISC WATER IMPROVEMENTS WD 04/13/05 108,357 1.3884 150,443 192010 8058 N. CO. R/O PLANT -PHASE 11 WT 04/30/00 7,102,838 1.6618 11,803,430 192020 8058 N. CO. R/O PLANT PHASE II WT 04/30/00 544,064 1.6618 904,121 194150 8058 SEBASTIAN WATER PHASE II B WD 09/30/00 162,087 1.6618 269,355 194160 8058 SEBASTIAN WATER PHASE II B WD 09/30/00 1,012,245 1.6618 1,682,139 788810 8058 WATER DISTRIBUTION SYSTEM WD 10/01/90 618,090 2.1847 1,350,341 201690 8058 DIXIE HEIGHTS WATER MAIN WD 09/30/01 903,572 1.6298 1,472,667 201700 8058 17TH ST. 12"" MASTER PLAN WM WD 09/30/01 253,490 1.6298 413,146 206990 8058 SEBASTIAN PHASE II D&E WD 03/08/02 3,061,080 1.5812 4,840,233 24120A 8060 FIRE STATION #5 WD 04/09/07 5,699 1.2978 7,395 24255A 8060 IRC EMERGENCY OPERATIONS CENTER GP 07/26/07 26,625 1.2978 34,553 26086 8058 SPOONBILL BRINE MARSH WT 05/17/11 2,059,878 1.1398 2,347,852 26331 8058 NORTH COUNTY R/O WELLS 4-9 WT 03/31/12 4,024,316 1.1107 4,469,637 192010A 8058 NORTH COUNTY R/0 PLANT EXPANSION WT 07/30/09 23,729,119 1.2063 28,624,462 201610 8058 VERO BEACH LANDINGS WATER R&R WD 09/30/01 12,898 1.6298 21,022 166510 8058 13TH PL WATER R&R WD 07/21/97 18,434 1.7745 32,710 166520 8058 SU-RENE MHP MAIN R&R WD 07/21/97 11,493 1.7745 20,394 166550 8058 GIFFORD WATER TANK R&R WIL 07/21/97 74,856 1.7745 132,829 26222A 6063 GENSET DIESEL GENERATOR INSTALLATION WT 08/16/12 93,409 1.1107 103,745 26222 6063 GENSET DIESEL 125OKW GENERATOR WT 09/15/11 191,991 1.1398 218,832 27918 8058 R/0 PLANTS LIME SLURRY INJECTION WT 01/31/15 2,730,876 1.0302 2,813,333 26319 8058 SOUTH CO R/0 CHEMICAL FEED SYSTEM UPGR WT 03/22/12 132,040 1.1107 146,651 194220 8058 S. CO. R/O ACID TANK REHAB WT 09/30/00 74,339 1.6618 123,535 22316-3 8058 MISC WATER IMPROVEMENTS - 3RD QTR WD 07/11/05 93,082 1.3884 129,235 21173-1 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 12/31/02 70,908 1.5812 112,121 21173-2 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 03/31/03 98,119 1.5444 151,532 21173-3 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 06/30/03 79,705 1.5444 123,094 21173-4 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 10/01/03 36,202 1.5444 55,909 21762-1 8058 MISC. WATER IMPROVEMENTS FY 2003-2004 WD 01/07/04 89,967 1.4530 130,721 21762-2 8058 MISC WATER IMPROVEMENTS FY 2003-2004 WD 03/25/04 123,886 1.4530 180,005 21762-3 8058 MISC WATER IMPROVEMENTS FY 2003/04 WD 07/01/04 84,716 1.4530 123,091 21762-4 8058 MISC WATER IMPROVEMENTS -4TH QTR 03/0 WD 09/30/04 123,618 1.4530 179,615 229901 8058 MISC WATER IMPROVEMENTS -1ST QTR WD 12/30/05 62,535 1.3884 86,823 28707A 8058 SCADA CYBER SECURITY NETWORK - WATER WT 06/27/16 49,654 1.0000 49,654 28639 8058 SCADA NETWORK UPGRADE WT 06/29/16 228,004 1.0000 228,004 7158-50 7065 6 FT SECURITY FENCING AROUND PERIMETER WT 05/01/03 10,468 1.5444 16,166 201660 8058 S CO R&R TANK HAZARD WT 09/30/01 10,017 1.6298 16,326 201640 8058 S CO R/O GENERATOR R&R WT 09/30/01 20,537 1.6298 33,471 28690 6063 SEEPEX PROGRESSIVE FLOURIDE CAVITY PUMI WT 06/07/16 5,294 1.0000 5,294 28691 6063 SEEPEX PROGRESSIVE FLOURIDE CAVITY PUMI WT 06/07/16 5,294 1.0000 5,294 162370 8058 ON-SITE WATER DISTRIBUTION WD 06/12/96 12,760 1.8395 23,472 1608410 8060 ON-SITE WATER IMPROVEMENT WD 02/14/96 6,736 1.8395 12,391 1600310 8058 MISC WATER IMPROVEMENTS WD 03/29/96 29,984 1.8395 403 55,156 4of5 Schedule 3 404 5of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 1538840 8058 MISC. WATER IMPROVEMENTS WD 09/30/95 78,265 1.8896 147,889 160030 8058 MISC. WATER IMP. 1ST QTR WD 12/30/95 21,129 1.8896 39,925 1538820 8058 MISC WATER IMP -FY 94-95 WD 03/30/95 48,849 1.8896 92,305 1538830 8058 MISC. WATER IMPROV 3RD QTR WD 06/30/95 65,168 1.8896 123,142 1538810 8058 MISC WATER IMP FY 94-95 WD 12/21/94 20,545 1.9116 39,275 153880 8058 MISC. WATER IMPROV. FY 93-94 WD 09/30/94 32,935 1.9116 62,960 26289 6061 UTILITY METERS FY 2010-2011 WD 09/30/11 218,154 1.1398 248,652 26639 6061 UTILITY METERS FY 2011-2012 WD 09/30/12 17,382 1.1107 19,306 27428 6061 UTILITY METERS FY 2012 - 2013 WD 09/30/13 130,716 1.0829 141,546 27907 6061 UTILITIES METERS - FY 2013-2014 WD 09/30/14 205,956 1.0543 217,129 223154 6061 MISC WATER METERS - 4TH QTR WD 09/30/05 100,341 1.3884 139,313 28350 6061 UTILITIES METERS - FY 2014-2015 WD 09/30/15 144,022 1.0302 148,370 25289-1 6061 WATER METERS -1ST QTR WD 01/22/09 42,979 1.2063 51,846 25289-2 6061 WATER METERS - 2ND QTR WD 04/03/09 23,428 1.2063 28,261 25656A 6061 WATER METERS -1ST QUARTER FY 2009-2010 WD 12/30/09 16,648 1.2063 20,083 21764-4 6061 MISC WATER METERS - 4TH QTR 03/04 WD 09/30/04 204,858 1.4530 297,656 167220 8058 CAPTIALIZED INT.EXP. CTTP 09/08/97 1,360,214 1.7745 2,413,645 167240 8058 CAPITALIZED INT. EXP. CTTP 09/08/97 37,882 1.7745 67,221 715910 8058 CAPITALIZED INTEREST EXPENSE CTTP 09/30/85 31,129 2.4644 76,713 716010 8058 CAPITALIZED INTEREST EXPENSE CTTP 09/30/85 9,397 2.4644 23,159 23066 6063 6000 GAL TANK - DIESEL WT 12/01/05 34,626 1.3884 48,074 26083 6063 INDEECO TRIAD CORROSION RESISTENT HEAT WT 04/21/11 2,261 1.1398 2,578 27765 6063 5500 GALLON SNYDER CAPTOR CHLORINE TAr WT 08/21/14 26,445 1.0543 27,879 27766 6063 5500 GALLON SNYDER CAPTOR CHLORINE TAS WT 08/21/14 26,445 1.0543 27,879 27728 6063 6500 GALLON SNYDER CAPTOR CHLORINE TAr WT 06/20/14 28,758 1.0543 30,318 27729 6063 6500 GALLON SNYDER CAPTOR CHLORINE TAI` WT 06/20/14 28,758 1.0543 30,318 27730 6063 6500 GALLON SNYDER CAPTOR CHLORINE TAr WT 06/20/14 28,758 1.0543 30,318 27734 6072 CCTV SECURITY SYSTEM @ 3 H2O TOWERS WT 06/26/14 7,950 1.0543 8,381 27735 6063 CCTV SECURITY SYSTEM @ SOUTH R/0 WT 06/26/14 9,960 1.0543 10,500 27681 6073 WONDERWARE SOFTWARE WT 05/07/14 126,832 1.0543 133,713 26955 6063 STILL MP -1 120V WATER PURIFICATION UNIT WT 04/25/13 2,403 1.0829 2,603 7158-60 7065 6 EXHAUST FANS INSTALLED ON ROOF WT 05/01/03 23,930 1.5444 36,957 110,787,491 189,975,414 404 5of5 Schedule 4 Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $51,934,444 $75,846,996 In-Line/Off Site Master Pumping Stations WWIL $4,031,799 $7,359,828 General Plant GP $0 $0 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $20,647,659 $37,658,208 Water Distribution System WD $1,680,055 $4,043,180 Cannot Tie To Project CTTP $4,494,475 $7,495,898 1of4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 137850 8059 WISPERING PALMS SEWER SYSTEM WWC 10/30/91 $79,107 2.1382 $169,142 137860 8059 ROSELAND PLAZA SEWER SYSTEM WWC 12/30/91 4,815 2.1382 10,295 140800 8061 COLLINS INVESTMENT CO. WWC 01/16/92 17,345 2.0738 35,970 71640 8061 SEWAGE DISTRIBUTION SYSTEM WD 02/01/82 268,602 2.7027 725,963 71650 7060 SEWER PLANT WWT 02/01/82 310,000 2.7027 837,851 71750 8061 SEWAGE DISTRIBUTION SYSTEM WD 02/01/82 798,901 2.7027 2,159,226 137890 8061 NEWPORT ISLAND SEWER C/L WWC 02/07/92 49,275 2.0738 102,188 140680 8061 CENTRAL ASSEMBLY -SEW. COLL SYS WWC 03/30/92 34,542 2.0738 71,633 140460 8061 ST. JOHN CATH.- SEWER LINE WWC 05/01/92 11,306 2.0738 23,447 140480 8061 TANGLEWOOD MOB HOME PK -SEWER WWC 05/01/92 67,838 2.0738 140,684 140990 8061 COPELANDS LANDING FORCEMAIN WWC 06/10/92 65,937 2.0738 136,742 141790 8061 GHA ST. DAVIDS LTD WWC 06/22/92 3,393 2.0738 7,035 141410 8061 WINDSOR PROP SEWER SYS - PH II WWC 09/04/92 55,303 2.0738 114,688 144410 8061 WAL-MART LIFT STATION WWC 10/01/92 78,955 2.0738 163,739 145560 8059 SEBASTIAN ELE. SCHOOL -SEWER WWC 10/01/92 14,719 2.0738 30,525 145580 8059 WABASSO EXCEPTIONAL SCHOOL WWC 10/01/92 50,560 2.0738 104,852 145590 8059 WHISPERING PALMS SEWER LINE WWC 10/01/92 8,587 2.0738 17,809 145600 8059 82ND AVE,S. FORCE MAIN (SEWER) WWC 10/01/92 82,209 2.0738 170,487 147120 8061 CITY OF VERO BEACH SEWER SYS. WWC 10/01/92 7,614 2.0738 15,790 147100 8061 SERENE ACRES SEWER SYSTEM WWC 11/10/92 8,800 2.0738 18,250 144650 8061 HUMANE SOCIETY SEWER LINE WWC 01/14/93 8,005 1.9843 15,883 147770 8059 LIFT STATION SEWER PROJECT WWIL 02/01/93 17,763 1.9843 35,247 147780 8059 LIFT STATION SEWER PROJECT WWIL 02/01/93 50,572 1.9843 100,349 145530 8061 GHA/HARBOR VILLAGES SEWER LINE WWC 03/04/93 83,490 1.9843 165,665 145510 8061 TIMBER RIDGE - SEWER LINES WWC 04/06/93 19,700 1.9843 39,090 145680 8061 WAFFLE HOUSE SEWER LINES WWC 04/12/93 7,425 1.9843 14,734 145850 8061 CONNECTICUT MOBILE HOME PARK WWC 04/30/93 6,915 1.9843 13,721 146270 8061 RIVERWALK SHOP.CTR SEWER LINE WWC 05/04/93 57,038 1.9843 113,178 146460 8061 HARBOR VILLAGE SEWER LINE WWC 07/23/93 78,473 1.9843 155,711 146550 8059 114TH LANE SEWER LINE - WWC 08/01/93 45,733 1.9843 90,747 147650 8059 PALMER MBH PK LIFT STA & FM WWIL 08/17/93 60,792 1.9843 120,626 147660 8059 PALMER MHP LIFT STATION & FM WWIL 08/17/93 21,921 1.9843 43,498 147630 8061 VERO BUILDING CORP -SEWER LINE WWC 08/20/93 29,521 1.9843 58,577 147810 8059 SEWER LINE -SEBASTIAN WWC 09/01/93 300,627 1.9843 596,522 147850 8059 SEWER LINE-512/SEB MID SCHOOL WWC 09/01/93 197,488 1.9843 391,867 147740 8061 VERO COMFORT INN/SHONEYS WWC 09/08/93 20,783 1.9843 41,239 147760 8059 BLUE CYPRESS LAKE W/W PROJECT WWC 09/24/93 602,721 1.9843 1,195,956 1343810 8061 COPELANDS LANDING -SEWER COLL. WWC 10/01/93 37,944 1.9843 75,291 1455310 8061 GHA/HARBOR VILLAGES -SEWER LINE WWC 10/01/93 16,876 1.9843 33,487 153280 8059 WEST CO. SEWER PLANT EXPANSION WWT 10/01/93 531,265 1.9843 1,054,168 149070 8061 HALE IND. RIV GROVES SEWER LN WWC 10/12/93 2,430 1.9843 4,822 61730 8059 S. CO. WWTP GDU WWT 10/13/93 458,361 1.9843 909,508 149420 8059 RIVER BOAT CLUB SEWER LINE WWC 10/29/93 17,160 1.9843 34,050 1494210 8059 PELICAN SHOPPES PUMPING STA WWIL 10/29/93 50,039 1.9843 99,290 153600 8059 KASHI RANCH/CR512 FORCE MAIN WWC 11/01/93 97,361 1.9843 193,191 149080 8061 ST. DAVIDS ISL SEWER LINE WWC 11/06/93 19,277 1.9843 38,251 149410 8061 ROSEWOOD COURT SEWER SYSTEM WWC 11/17/93 144,181 1.9843 286,092 150830 8061 SEA OAKS TENNIS VILLAS SEWER WWC 12/23/93 22,626 1.9843 44,896 153610 8059 RIVERS EDGE/RIVER WALK F.M. WWC 01/01/94 144,692 1.9116 276,594 153620 8059 LANDFILL L/S FORCE MAIN SEWER WWIL 01/01/94 69,390 1.9116 132,646 153670 8059 SOLID WASTE FAC. FORCE MAIN WWC 01/01/94 18,582 1.9116 35,521 153510 8059 VISTA GARDENS FORCE MAIN SEWER WWC 02/01/94 233,568 1.9116 446,491 613210 8059 SEA OAKS SEW COLL. LINES WWC 03/30/94 2,799 1.9116 5,350 153300 8059 WEST CENTRAL RE -USE MAIN Re Use 04/01/94 1,193,614 1.9116 405281,728 1of4 Schedule 4 2of4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 151020 8061 WAL-MART STORES SEWER LINE WWC 04/15/94 36,503 1.9116 69,780 153650 8059 NEW HORIZONS MHP -SEWER WWC 05/01/94 107,036 1.9116 204,611 27682 8059 REUSE DISTRIBUTION AUTOMATION SYSTEM WWT 05/07/14 211,093 1.0543 222,545 981910 8061 GRAND HARBOR/WOOD DUCK SUB DIV WWC 05/26/94 2,803 1.9116 5,358 153160 8061 KAREN P. LOHSE LIFT STATION WWC 07/07/94 12,846 1.9116 24,557 153570 8059 SUNSHINE TRAVEL TRL SEWER LINE WWC 08/01/94 24,483 1.9116 46,802 153710 8061 WALMART STORES SEWER DIST. WWC 09/23/94 70,127 1.9116 134,056 159570 8059 SEA OAKS WWTP EXPANSION WWT 10/01/94 140,026 1.9116 267,676 159580 8059 N. CO. WWTP EXPANSION WWT 10/01/94 242,718 1.9116 463,983 159780 8059 IND RIV DR SEWER COLLECTION SY WWC 10/01/94 135,075 1.9116 258,211 155550 8061 HORIZON OUTLET CENTER WWC 10/10/94 181,534 1.9116 347,024 155830 8061 GHA-HARBOR/ANDREWS ISLAND WWC 10/13/94 115,795 1.9116 221,354 155840 8061 COUNTRYSIDE SEWER DISTRIBUTION WD 10/27/94 121,479 1.9116 232,221 155850 8061 MAJESTIC PARTNERS OF VERO BCH WWC 11/03/94 7,510 1.9116 14,356 155950 8061 LAUREL HOMES SEWER DISTRIB. WD 11/29/94 147,287 1.9116 281,556 1559510 8061 LAUREL HOMES SEWER SYSTEM WWC 11/29/94 50,025 1.9116 95,629 156830 8061 TIMBER RIDGE -E. POINTE CT SW WWC 12/30/94 9,860 1.9116 18,848 159590 8059 WRWWTP RE -USE PUMP SYSTEM WWT 01/01/95 369,813 1.8896 698,799 159600 8059 WR -DEEP WELL DISP. SYSTEM WWT 01/01/95 700,043, 1.8896 1,322,800 159620 8059 OSLO RD. FORCE MAIN (SEWER) WWC 01/01/95 575,255 1.8896 1,087,001 159640 8059 SR 60 & I-95 SEWER LINE WWC 01/01/95 375,407 1.8896 709,369 159670 8059 GROVE ISLE/SO.CO WW INTERCONNE WWC 01/01/95 257,127 1.8896 485,868 159790 8059 OSLO RD. SEWER MAIN -EAST WWC 01/01/95 417,284 1.8896 788,500 156800 8061 RIVER BOAT CLUB - SEWER LINE WWC 01/05/95 43,543 1.8896 82,279 157960 8061 VILLAGE OF LEXINGTON PH II&III WWC 02/24/95 22,450 1.8896 42,422 157110 8061 LIFT STATION & SEWER LINE WWIL 03/28/95 57,640 1.8896 108,917 157660 8061 STONEBRIDGE SUB -DIVISION WWC 05/02/95 118,072 1.8896 223,108 157670 8061 STONEBRIDGE LIFT STATION WWC 05/02/95 67,288 1.8896 127,147 157680 8061 STONEBRIDGE OFFSITE FORCE MAIN WWC 05/02/95 124,554 1.8896 235,358 159900 8059 WOODLAWN MANOR FORCE MAIN WWC 06/01/95 69,636 1.8896 131,584 158780 8061 SEA OAKS DUNE HOUSE I & II WWC 07/25/95 18,241 1.8896 34,467 159830 8059 SR60 S. GRAVITY SEWER WWC 09/01/95 25,790 1.8896 48,733 159930 8059 WATERSEDGE L/S GRAVITY SEWER WWIL 09/01/95 53,465 1.8896 101,028 159700 8059 OLDE OAK PARK REG LIFT STATION WWIL 10/01/95 59,465 1.8896 112,364 160950 8061 WATER DISTRIBUTION SYSTEM WD 10/01/95 279,637 1.8896 528,402 160960 8059 SEWER DISTRIBUTION SYSTEM WWC 10/01/95 939,484 1.8896 1,775,250 162320 8061 INDIAN RIVER CLUB PH 1,II,III WWC 10/01/95 225,961 1.8896 426,975 163260 8059 DEEP WELL DISPOSAL SYSTEM WWT 10/01/95 119,273 1.8896 225,378 163270 8059 CENTRAL REGIONAL EFF. DISP. WWT 10/01/95 232,673 1.8896 439,659 163280 8059 CENTRAL REGIONAL EFF. DISP. WWT 10/01/95 1,800,631 1.8896 3,402,471 163380 8061 FORCE MAIN - COACHLAND M/H/PK WWC 10/01/95 285,611 1.8896 539,690 163600 8059 SEBASTIAN LAKES - SEWER WWC 01/01/96 53,247 1.8395 97,948 163630 8059 S. REG. WW REPUMP STATION WWIL 01/01/96 2,285,093 1.8395 4,203,432 163640 8059 DURRANCE PL. SEWER FORCE MAIN WWC 01/01/96 6,042 1.8395 11,114 163650 8059 OSLO RD & 1-95 SEWER WWC 01/01/96 3,523 1.8395 6,480 163660 8059 S. CO. WATER COLLECTION SYSTEM WWC 01/01/96 46,618 1.8395 85,754 163680 8059 W. REG. WWTP CLARIFIER WALL WWT 01/01/96 56,126 1.8395 103,243 163700 8059 N. CO. FORCE MAIN AIR VALVE WWT 01/01/96 9,998 1.8395 18,392 163710 8059 LAUREL REGIONAL LIFT STATION WWIL 01/01/96 156,906 1.8395 288,630 160980 8061 SR60/1-95 COMMERCIAL PARK WWC 01/24/96 31,194 1.8395 57,382 161000 8061 OAK POINT S/D SEWER SYSTEM WWC 01/24/96 14,985 1.8395 27,566 161020 8061 SEA OAKS NW PHASE II WWC 01/24/96 5,680 1.8395 10,448 162290 8061 ON-SITE SEWER IMPROVEMENT WWT 02/14/96 16,584 1.8395 30,506 162330 8061 SHADY REST MHP FM & LS WWIL 02/29/96 50,160 1.8395 92,269 162350 8061 SEWER SYSTEM WWC 04/16/96 1,390 1.8395 2,557 162360 8059 ON-SITE SEWER DISTRIBUTION WD 06/12/96 30,500 1.8395 56,105 71730 7060 GIFFORD SEWER PLANT WWT 09/30/81 517,329 2.9245 1,512,912 166840 8061 SANITARY SEWER COLLECTION SYS WWC 10/01/96 3,700 1.8395 6,807 167030 8061 ISLAND CLUB S/D SEWER PH I WWC 10/01/96 163,561 1.8395 300,871 167130 8061 TROPIC SQUARE - SEWER WWC 10/01/96 2,330 1.8395 4,286 167170 8061 STERLING HOUSE ON SITE SEWER WWC 10/01/96 7,581 1.8395 13,946 166900 8061 HAMILTON ISLAND - SEWER WWC 10/22/96 94,038 1.8395 172,983 166920 8061 ST. CATHERINES ISLAND -SEWER WWC 10/22/96 30,368 1.8395 55,862 166940 8061 ST. GEORGES ISLAND - SEWER WWC 10/22/96 20,559 1.8395 37,818 166960 8061 ST. ANNES ISLAND - SEWER WWC 10/22/96 55,857 1.8395 102,748 166980 8061 OAK HARBOR - SEWER WWC 10/22/96 116,874 1.8395 406214,990 2of4 Schedule 4 3 of 4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 167000 8061 ST. JAMES ISLAND - SEWER WWC 10/22/96 91,649 1.8395 168,589 166880 8061 HARBOR VILLAGE PH IV -SEWER WWC 11/27/96 20,912 1.8395 38,468 166860 8061 HARBOR VILLAGE PH III -SEWER WWC 05/06/97 87,027 1.7745 154,426 167050 8061 ISLAND CLUB S/D SEWER PH 1I WWC 05/06/97 32,922 1.7745 58,418 167010 8061 FLORAFAX - SEWER WWC 05/12/97 8,534 1.7745 15,143 167090 8061 WAL-MART SR60 - SEWER WWC 06/12/97 35,285 1.7745 62,612 167070 8061 RIVERPOINT S/D SEWER WWC 06/21/97 56,283 1.7745 99,872 167110 8061 ORCHID ISLAND - SEWER WWC 06/21/97 86,878 1.7745 154,162 166230 8059 DURRANCE RD FORCE MAIN WWC 07/21/97 11,114 1.7745 19,722 166250 8059 129TH ST PETITION SEWER LINE WWC 07/21/97 52,834 1.7745 93,752 166290 8059 CORRECTIONAL FACILITY F/M WWC 07/21/97 26,383 1.7745 46,816 166300 8059 WRWWTP 2.0 MGD EXPANSION WWC 07/21/97 6,461,549 1.7745 11,465,756 166310 8059 ARTIFICIAL WETLANDS @ WRWWTP WWC 07/21/97 2,446,183 1.7745 4,340,653 166340 8059 VISTA PLANTAITON REUSE WWT 07/21/97 33,452 1.7745 59,359 166370 8059 SEBASTIAN SEWER CONNECTIONS WWC 07/21/97 264,513 1.7745 469,367 166390 8059 48TH PL & 28TH CT SEWER WWC 07/21/97 13,235 1.7745 23,485 166420 8058 ARMORY BUILDING WATER WD 07/21/97 33,648 1.7745 59,707 166430 8059 ARMORY BUILDING SEWER WWC 07/21/97 10,098 1.7745 17,919 166460 8059 S. CO. R/0 FORCE MAIN EXT. WWC 07/21/97 29,415 1.7745 52,196 166490 8059 SEBASTIAN WASTEWATER L/S #1 WWIL 07/21/97 39,471 1.7745 70,040 166530 8059 26TH ST REUSE WATER LINE WWT 07/21/97 11,619 1.7745 20,617 166540 8059 OAK HARBOR SEWER WWC 07/21/97 20,600 1.7745 36,554 166710 8061 INDIAN RIVER CLUB - SEWER WWC 08/05/97 109,371 1.7745 194,074 166640 8059 S. CO. EFFLUENT REUSE Re Use 08/12/97 2,582,530 1.7745 4,582,594 172530 8061 N BCH WW REPUMP STA/TRANS SYS WWC 09/22/98 1,416,240 1.7463 2,473,158 172550 8061 STONEBRIDGE S/D FM & LS WWIL 09/22/98 642,807 1.7463 1,122,524 172570 8061 NCWWTP TO CWWTP FORCE MAIN WWC 09/22/98 619,575 1.7463 1,081,954 172580 8061 LAURELWOOD FM & LS WWIL 09/22/98 322,197 1.7463 562,648 172650 8061 WASHINGTON PLAZA LS & GS WWC 09/23/98 124,882 1.7463 218,079 172710 8061 US1, 39TH ST TO 49TH ST WWC 09/23/98 191,739 1.7463 334,830 27364 8059 WASTEWATER PLANT SECURITY SYSTEM WWT 09/30/13 126,042 1.0829 136,485 191930 8059 IR COUNTRY CLUB REUSE SEWER WWT 04/30/00 91,360 1.6618 151,821 193300 8059 S CO WWTP WWT 06/16/00 8,309,903 1.6618 13,809,320 193310 8059 S CO WWTP WWT 06/16/00 494,398 1.6618 821,586 193311 8059 S. CO. WWTP WWT 09/30/00 1,283,782 1.6618 2,133,377 19648-2 7060 BUILDING/MASONRY WWT 01/01/03 21,716 1.5444 33,537 196480 7060 CENTRAL REGIONAL WWTP WWT 03/20/01 11,224,725 1.6298 18,294,374 196481 7060 CENTRAL REGIONAL WWTP WWT 03/20/01 38,041 1.6298 62,000 19648-3 7060 BUILDING/MASONRY WWT 06/12/03 22,079 1.5444 34,098 172531 8059 N BEACH WW REPUMP ST. & TRANS. WWIL 09/30/01 4,755 1.6298 7,750 201630 8059 LATERAL J CANAL FORCE MAIN WWC 09/30/01 52,008 1.6298 84,765 201670 8059 WESTGATE COLONY SEWER WWC 09/30/01 33,588 1.6298 54,743 201920 8062 OAK ISLAND - PHASE 1 WWC 09/30/01 44,380 1.6298 72,331 202000 8062 SEASONS COMMUNITY WWC 09/30/01 277,930 1.6298 452,978 24120B 8061 FIRE STATION #5 WWC 04/09/07 3,382 1.2978 4,389 27908 8059 WEST REG WWTF ODOR IMPROVEMENTS WWT 09/30/14 1,161,060 1.0543 1,224,050 8860A 8059 WEST REGIONAL WWTP EXPANSION WWT 09/30/10 23,016,547 1.1749 27,042,285 8860-30 7060 BUILDING/MASONRY WWT 06/30/03 234,345 1.5444 361,915 201650 8059 GARDENIA GARDENS R&R WWC 09/30/01 32,069 1.6298 52,267 166480 8059 VERO BCH HIGHLANDS L/S R&R WWIL 07/21/97 89,362 1.7745 158,570 28675 6066 CAMERA SYSTEM & GATE SECURITY WWT 05/16/16 6,611 1.0000 6,611 28676 6071 CAMERA SYSTEM & GATE SECURITY WWT 05/16/16 7,251 1.0000 7,251 27508 6066 FLOMOTION SYSTEMS PERISTALTIC CL2 PUMP WWT 02/07/14 2,664 1.0543 2,809 27509 6066 FLOMOTION SYSTEMS PERISTALTIC CL2 PUMP WWT 02/07/14 2,664 1.0543 2,809 28187 6060 SNYDER 5500 VST HDLPE CHLORINE TANK WWT 06/25/15 8,712 1.0302 8,975 28188 6060 SNYDER 5500 VST HDLPE CHLORINE TANK WWT 06/25/15 8,712 1.0302 8,975 28208 6066 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 07/09/15 22,317 1.0302 22,991 28209 6066 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 07/09/15 22,317 1.0302 22,991 28210 6066 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 07/09/15 22,317 1.0302 22,991 28703 6071 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 06/24/16 22,939 1.0000 22,939 28704 6071 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 06/24/16 22,939 1.0000 22,939 167230 8059 CAPITALIZED INT. EXP. CTTP 09/08/97 1,163,843 1.7745 2,065,192 167250 8059 CAPITALIZED INT. EXP. CTTP 09/08/97 16,235 1.7745 28,809 196490 7060 CAPITALIZED INTEREST EXT CTTP 03/20/01 3,314,397 1.6298 5,401,897 21174-1 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 12/31/02 14,855 1.5812 23,489 21174-2 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 03/31/03 11,944 1.5444 407 18,446 3 of 4 Schedule 4 408 4of4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 21174-3 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 06/30/03 10,325 1.5444 15,945 21174-4 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 10/01/03 21,512 1.5444 33,223 21763-1 _ 8059 MISC. SEWER IMPROVEMENTS FY 2003-2004 WWC 01/07/04 8,677 1.4530 12,607 21763-2 8059 MISC SEWER IMPROVEMENTS FY 2003-2004 WWC 03/25/04 1,146 1.4530 1,665 21763-3 8059 MISC SEWER IMPROVEMENTS FY 2003/04 WWC 07/01/04 3,273 1.4530 4,756 217634 8059 MISC SEWER IMPROVEMENTS -4TH QUARTER WWC 09/30/04 4,053 1.4530 5,889 160020 8059 MISC. SEWER IMP. IST QTR WWC 12/30/95 1,013 1.8896 1,913 1538120 8059 MISC SEW IMP(R&R)2ND QTR,94-95 WWC 03/30/95 5,582 1.8896 10,547 223171 8059 MISC SEWER IMPROVEMENTS -1ST QUARTER WWC 02/01/05 5,124 1.3884 7,114 22317-2 8059 MISC SEWER IMPROVEMENTS - 2ND QUARTER WWC 04/13/05 5,820 1.3884 8,080 22317-3 8059 MISC SEWER IMPROVEMENTS - 3RD QTR WWC 07/11/05 23,182 1.3884 32,186 223174 8059 MISC SEWER IMPROVEMENTS -4TH QTR WWC 09/30/05 38,009 1.3884 52,772 $86,564,576 $139,268,431 408 4of4 Schedule 5 Facility ASSET LOCATION DESCRIPTION Classification DATE ENR CCI COST Factor ,058,490 1.2978 8,490 Current Cost 409 lofl Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $6,058,490 $7,862,499 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $0 $0 Water Distribution System WD $0 $0 Cannot Tie To Project CTTP $0 $0 Facility ASSET LOCATION DESCRIPTION Classification DATE ENR CCI COST Factor ,058,490 1.2978 8,490 Current Cost 409 lofl Schedule 6 257 Bio Ops Asset Summary Facility Facility ENR CCI ASSET Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $10,568,959 $16,512,702 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $0 $0 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $0 $0 Water Distribution System WD $0 $0 Cannot Tie To Project CTTP $0 $0 410 1of1 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 617920 8064 IRC REG. SLUDGE FACILITY WWT 10/01/94 $3,251,008 1.9116 $6,214,667 617910 8065 IRC REGIONAL SLUDGE FACILITY WWT 12/01/93 2,007,452 1.9843 3,983,308 26223 6072 CAMERA/VIDEO SURVEILLANCE MONITORING SYS WWT 09/15/11 $6,662 1.1398 $7,593 191920 8059 N.CO.WWTP SLUDGE FAC. IMP. WWT 04/28/00 155,317 1.6618 258,104 25903 8064 SLUDGE FACILITY @ LANDFILL WWT 09/08/10 5,148,521 1.1749 6,049,029 $10,568,959 $16,512,702 410 1of1 Schedule 7 269 Water Distribution Asset Summar Facility Wastewater Treatment Plant Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $16,741 $20,195 General Plant GP $0 $0 Water Treatment Plant WT $7,171,035 $10,232,534 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $304,800 $424,964 Water Distribution System WD $48,407,084 $65,137,253 Cannot Tie To Project CTTP $0 $0 1of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 189320 8058 N CO R/0 BRINE LINE WT 09/30/99 $773,753 1.7062 $1,320,194 189330 8058 SEBASTIAN WATER -CR512 WD 09/30/99 354,723 1.7062 605,237 189335 8060 SEBASTIAN WATER -CR512 WD 09/30/99 612,496 1.7062 1,045,055 193250 8058 N. BEACH R/0 CONVERSION WT 06/16/00 1,740,679 1.6618 2,892,644 193280 8058 98TH AVE WATER & SEWER PROJECT WD 06/16/00 72,410 1.6618 120,330 193320 8058 HAMMOCK LAKES WATER WD 06/16/00 78,728 1.6618 130,829 193460 8058 110TH PLACE WATER ASSESSMENT WD 06/30/00 33,262 1.6618 55,274 223164 8058 MISC WATER IMPROVEMENTS- 4TH QTR WD 09/30/05 175,661 1.3884 243,887 194900 8058 WATER MAIN RELOCATION -37TH ST WD 09/30/00 5,650 1.6618 9,390 194930 8058 SEBASTIAN WATER PHASE 2C WD 09/30/00 1,029,180 1.6618 1,710,282 194940 8058 SEBASTIAN WATER PHASE 2C WD 09/30/00 42,009 1.6618 69,809 194970 8058 58TH AVE WATER WD 09/30/00 226,582 1.6618 376,531 23311 8058 WESTWOOD SUBDIVISION WATER WD 05/09/06 40,097 1.3338 53,480 23312 8058 28TH AVE WATER ASSESSMENT WD 05/09/06 8,142 1.3338 10,859 23313 8058 SEBASTIAN PHASE 3D WATER WD 05/09/06 1,961,338 1.3338 2,615,960 23314 8058 SEBASTIAN PHASE 3E WATER WD 05/09/06 32,499 1.3338 43,347 23315 8058 SAN SEBASTIAN SPRINGS WATER MAIN WD 05/09/06 12,368 1.3338 16,496 23373 8058 WILDWOOD SUBDIVISION WATER ASSESSMENT WD 05/09/06 37,880 1.3338 50,523 23374 8058 VAN BERHEN WATER ASSESSMENT WD 05/09/06 30,751 1.3338 41,015 23375 8058 KINGSLAKE SUBDIVISION WATER WD 05/09/06 130,062 1.3338 173,472 23376 8058 WILSON MASONRY WATER MAIN EXTENSION WD 05/09/06 29,679 1.3338 39,585 23684 8058 MAZZARELLA AUTO FORCE MAIN WD 08/21/06 129,288 1.3338 172,440 23726 8058 BOBBI J WATER MAIN WD 08/31/06 33,108 1.3338 44,158 23727 8058 HAEGER HIGHLANDS WATER ASSESSMENT WD 08/31/06 42,371 1.3338 56,513 23728 8058 WESTSIDE VILLAS SUBDIVISION WD 08/31/06 99,726 1.3338 133,010 23729 8058 GREENLEAF SUBDIVISION WD 08/31/06 59,894 1.3338 79,885 23730 8058 CARLL HEIGHTS WATER WD 08/31/06 28,522 1.3338 38,042 23731 8058 ORANGE HEIGHTS WATER ASSESSMENT WD 08/31/06 124,022 1.3338 165,416 23758 8058 POINT -O -WOODS WATER ASSESSMENT WD 09/29/06 68,066 1.3338 90,783 23759 8058 SQUIRE SUBDIVISION WD 09/29/06 72,684 1.3338 96,944 23759-1 8058 SQUIRE SUBDIVISION WD 09/29/06 3,000 1.3338 4,001 23760 8058 110TH PLACE SEWER WWC 09/29/06 179,230 1.3338 239,051 23761 8058 BLOCK VILLA SUBDIVISION WD 09/29/06 34,317 1.3338 45,771 23766 8058 SOUTH R/0 CLEARWELL WT 09/29/06 3,515,283 1.3338 4,688,556 23767A 8058 ABINGTON WOODS FORCE MAIN WD 09/29/06 72,775 1.3338 97,064 201890 8062 INDIAN RIVER ESTATES WD 09/30/01 51,036 1.6298 83,180 201900 8060 GREYSTONE SUBDIVISION -PHASE 1 WD 09/30/01 25,116 1.6298 40,935 201910 8062 PUBLIX SHOPPING PLAZA WD 09/30/01 175,314 1.6298 285,731 201950 8062 OSPREY POINTE @ GRAND HARBOR WD 09/30/01 23,308 1.6298 37,988 201960 8060 CENTURY 21 BUILDING, SEBASTIAN WD 09/30/01 8,133 1.6298 13,256 201970 8062 HERON CREST ON-SITE UTILITIES WD 09/30/01 246,925 1.6298 402,446 201990 8062 OLD ORCHID GROVE - PHASE 2 WD 09/30/01 76,190 1.6298 124,176 202010 8062 OAK CHASE - PHASE 2 WD 09/30/01 143,834 1.6298 234,424 202030 8060 UNITY CENTER OF VERO BEACH WD 09/30/01 9,415 1.6298 15,345 202040 8062 ATTIC - 60 STORAGE FACILITY WD 09/30/01 21,156 1.6298 34,481 202060 8062 RIVER LAKE ESTATES WD 09/30/01 18,316 1.6298 29,852 202080 8062 POINTE WEST - CENTRAL VILLAGE WD 09/30/01 322,221 1.6298 525,164 202090 8060 RED STICK GOLF COURSE WD 09/30/01 24,210 1.6298 39,458 202110 8062 BLOCKBUSTER VIDEO SR -60 WD 09/30/01 8,568 1.6298 13,964 202130 8062 LUCAS DEVELOPMENT CONTRACTOR WD 09/30/01 15,838 1.6298 25,813 202140 8060 TANDEM HEALTH CARE WD 09/30/01 7,662 1.6298 12,488 206720 8062 CR -512 COMMERCIAL PARK WD 12/20/01 47,192 1.6298 76,915 207010 8060 FOUNTAIN TOWERS WATER SYSTEM WD 03/13/02 24,088 1.5812 38,088 207031 8060 WATERFORD LAKES PHASE I WATER WD 03/13/02 113,678 1.5812 179,750 207041 8060 GRAND HARBOR PODS ""S"" & ""T"" WD 03/13/02 206,050 1.5812 325,810 207051 8060 SABAL TRACE - PHASE I WATER WD 03/13/02 44,781 1.5812 70,809 207061 8060 CITRUS SPRINGS VILLAGES B & C WD 03/13/02 78,856 1.5812 124,688 207071 8060 GRAND HARBOR MARINA VILLAGE WD 03/13/02 9,119 1.5812 14,419 207081 8060 SUNSET COVE WATER WD 03/13/02 20,910 1.5812 411 33,063 1of7 Schedule 7 2of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 207091 8060 SUNSET TRACE WATER WD 03/13/02 13,462 1.5812 21,287 207100 8060 GREYSTONE SUBDIVISION PHASE 1 WD 03/13/02 25,116 1.5812 39,714 209751 8060 WATERS EDGE - PHASE II WATER WD 07/11/02 113,545 1.5812 179,539 210550 8058 N CO R/0 PLANT TANK HEATER WT 09/30/02 21,256 1.5812 33,610 210610 8058 INDIAN RIVER DR S OF CITY WM WD 09/30/02 215,196 1.5812 340,271 210620 8058 FOUNTAIN TOWERS WATER MAIN WD 09/30/02 20,421 1.5812 32,290 210630 8058 CR512 WATER MAIN EXTENSION WD 09/30/02 6,935 1.5812 10,965 210640 8058 IR COURTS -16"" WATER MAIN WD 09/30/02 544,514 1.5812 860,995 210650 8058 IR COURTS -12"" WATER MAIN WD 09/30/02 113,261 1.5812 179,091 210660 8058 109TH STREET WATER MAIN EXT WD 09/30/02 2,650 1.5812 4,190 210670 8058 WM LOOP - JUNGLE TRAIL/CR510 WD 09/30/02 13,432 1.5812 21,239 210680 8058 25TH AVE WATER MAIN EXTENSION WD 09/30/02 3,258 1.5812 5,152 210690 8058 10TH PLACE WATER MAIN WD 09/30/02 2,661 1.5812 4,208 210700 8058 WOODMERE TRADE CENTER WATER MN WD 09/30/02 39,154 1.5812 61,911 210710 8058 IRCC 12"" WATER MAIN WD 09/30/02 64,685 1.5812 102,281 210730 8058 CHESSERS GAP WATER MAIN WD 09/30/02 67,752 1.5812 107,130 210790 8058 60 OAKS WATER LINE R&R WD 09/30/02 1,270 1.5812 2,009 210800 8058 51ST STREET WATER SERVICE WD 09/30/02 2,499 1.5812 3,951 210810 8058 87TH ST WM RELOCATE FOR PUB WK WD 09/30/02 7,248 1.5812 11,461 210860 8058 SEBASTIAN WATER ASSESSMENT WD 09/30/02 1,271,797 1.5812 2,010,988 210861 8058 SEBASTIAN WATER ASSESSMENT WD 09/30/02 48,893 1.5812 77,311 210870 8058 CENTURY 21 WATER MAIN WD 09/30/02 28,343 1.5812 44,817 210890 8058 12"" MP WM ALONG PERIWINKLE ST WD 09/30/02 98,683 1.5812 156,040 21134-1 8060 POINTE WEST CEN VILLAGE PHASE III WATER WD 11/01/02 42,807 1.5812 67,687 21135-1 8060 ARBOR TRACE PHASE 11 WATER SYSTEM WD 11/01/02 120,261 1.5812 190,159 21136-1 8060 8"" WM WEST OF 80TH AVE - SOUTH OF 144TH WD 11/01/02 11,000 1.5812 17,393 21137-1 8060 WINDSOR GOLF COTTAGE, BLOCK 49 - WATER WD 11/01/02 22,156 1.5812 35,033 21201-1 8060 KENWOOD VILLAGE WATER SYSTEM WD 02/01/03 130,383 1.5444 201,359 21202 8060 TERRA LAKES OFFSITE WATER MAIN WD 02/20/03 5,231 1.5444 8,079 21240-1 8060 CITRUS SPRINGS VILLAGE B PHASE 11 WATER WD 02/28/03 26,180 1.5444 40,432 21200-1 8060 CRYSTAL FALLS OF VERO - WATER SYSTEM WD 02/01/03 83,250 1.5444 128,569 21265-1 8060 IND RIVER SOCCER ASSOC FAIRGROUNDS WATER WD 03/31/03 15,458 1.5444 23,873 21290-1 8060 PINE RIDGE CLUB SUBDIVISION WATER WD 03/31/03 60,540 1.5444 93,496 21353-1 8060 SEBASTIAN LAKES PHASE III WATER WD 04/30/03 38,792 1.5444 59,909 21360-1 8060 WATERFORD LAKES PHASE 11 SEWER WWC 04/30/03 74,200 1.5444 114,592 21396-1 8060 GRACE PINES SUBDIVISION WATER WD 05/01/03 28,800 1.5444 44,478 21429-1 8060 CITRUS SPRINGS (ALONG STH ST SW) WATER WD 06/05/03 296,626 1.5444 458,099 21428-1 8060 EMERALD ESTATES SUBDIVISION WATER WD 06/30/03 78,102 1.5444 120,618 21494-1 8060 THE FALLS OF GRAND HARBOR WATER WD 06/30/03 95,053 1.5444 146,797 21509 8058 SEBASTIAN WATER ASSESSMENT - PHASE 3B WD 07/03/03 2,156,855 1.5444 3,330,978 21511 8058 SOUTH COUNTY CHEMICAL PUMPS WT 07/07/03 51,607 1.5444 79,700 21512 8058 WATER MAIN ASSESS -USI FROM WALMART TO M WD 07/07/03 609,689 1.5444 941,584 21514 8058 ANITA PARK WATER MAIN EXTENSION WD 07/07/03 77,927 1.5444 120,348 21510 8060 EAGLE TRACE SUBDIVISION WATER WD 07/08/03 79,861 1.5444 123,335 21545A 8060 SEA OAKS PLANTATION HOUSE WATER WD 08/11/03 38,450 1.5444 59,381 21614-1 8060 MAJESTIC OAKS SUBDIVISION WATER WD 09/15/03 152,296 1.5444 235,201 21657 8060 CHASE MEADOWS OFFSITE WATER MAIN WD 09/26/03 22,163 1.5444 34,228 21658 8058 NORTH COUNTY R/0 PLANT CHEM ROOM IMP WD 09/30/03 30,729 1.5444 47,457 21659 8058 CHASE MEADOWS WATER MAIN EXTENSION WD 09/30/03 104,962 1.5444 162,100 21660 8058 CHASE MEADOWS WATER MAIN EXTENSION WD 09/30/03 23,040 1.5444 35,582 21663 8058 47TH -49TH AVENUE WATER MAIN EXTENSION WD 09/30/03 28,645 1.5444 44,239 21664 8058 TERRA LAKES WATER MAIN EXTENSION WD 09/30/03 149,420 1.5444 230,759 21686A 8060 THE PRESERVES OF VERO - PHASE 11 WATER WD 10/15/03 84,039 1.5444 129,786 21687A 8060 LEGEND LAKES PHASE I WATER WD 10/15/03 79,640 1.5444 122,994 21688A 8060 CITRUS SPRINGS - VILLAGE ""C-2"" WATER WD 10/15/03 42,749 1.5444 66,020 21717A 8060 GIFFORD HEALTH CENTER WATER SYSTEM WD 10/31/03 11,371 1.5444 17,561 21718A 8060 OSLO ROAD & 43RD AVE SHOPPING CTR WATER WD 11/05/03 52,498 1.5444 81,076 21719A 8060 PARK PLACE PHASE 2A & 2B WATER WD 11/05/03 93,553 1.5444 144,479 21723 8060 PERFECTION TRUSSES WATER WD 11/14/03 25,846 1.5444 39,916 21734A 8060 PINNACLE GROVE APARTMENTS WATER WD 11/25/03 124,015 1.5444 191,525 21766A 8060 CARRIAGE LAKES OF VERO WATER WD 12/31/03 88,870 1.5444 137,247 21767 8060 GATOR LUMBER FIRE HYDRANT WD 12/31/03 17,833 1.5444 27,541 21757 8060 SYNGENTA CROP PROTECTION, INC. WATER WD 01/05/04 6,284 1.4530 9,131 21758A 8060 CRADLES TO CRAYONS, INC. WATER SYSTEM WD 01/05/04 4,256 1.4530 6,184 21759A 8060 HIGH HAWKS OF VERO PHASE I WATER SYSTEM WD 01/05/04 106,020 1.4530 154,045 21760A 8060 PALMS OF VERO WATER SYSTEM WD 01/05/04 13,650 1.4530 19,833 21761 8060 SEBASTIAN RIVER MEDICAL CENTER WATER WD 01/05/04 2,500 1.4530 3,632 21792A 8060 WALKER WOODS CLUB APARTMENTS WATER WD 01/26/04 92,660 1.4530 134,634 21793A 8060 ANSLEY PARK SUBDIVISION WATER WD 01/26/04 146,966 1.4530 213,540 21873 8058 WHIPOORWHILL ESTATES WATER MAIN WD 02/20/04 56,040 1.4530 81,425 21874 8058 WESTSIDE SUBDIVISION WATER ASSESSMENT WD 02/20/04 76,440 1.4530 111,067 21875 8058 FOREST LAKE SUBDIVISION WATER ASSESSMENT WD 02/20/04 185,643 1.4530 412269,737 2of7 Schedule 7 3 of 7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 21876 8058 SUBURBAN ACRES WATER LINE EXTENSION WD 02/20/04 42,441 1.4530 61,666 21878A 8060 FOUNTAINHEAD APARTMENTS WATER SYSTEM WD 02/25/04 89,504 1.4530 130,048 21882A 8060 EAST GATE VILLAS WATER SYSTEM WD 02/28/04 29,171 1.4530 42,385 21883A 8060 RIVERWIND SUBDIVISION PHASE I WATER WD 02/28/04 139,056 1.4530 202,047 21908 8060 FAIRGROUNDS PAV WATER MN & FIRE HYDRANT WD 03/15/04 9,400 1.4530 13,658 21909A 8060 LAUREL RESERVE - PHASE I WATER SYSTEM WD 03/17/04 96,984 1.4530 140,916 21929A 8060 SABAL TRACE SUBDIVISION PHASE II WATER WD 04/26/04 11,625 1.4530 16,891 21960A 8060 CITY OF SEBASTIAN GOVERNMENT COMPLEX H2O WD 05/18/04 67,842 1.4530 98,574 21961A 8060 ST JOHN OF THE CROSS CATHOLIC CHURCH H2O WD 05/18/04 10,600 1.4530 15,402 21967 8060 MOBLEY SOUTHERN PLUMBING WATER WD 05/24/04 19,430 1.4530 28,232 21986A 8060 DIAMOND LAKES PH 1- WATER WD 06/21/04 76,730 1.4530 111,488 21987 8060 HERON POINTE MEDICAL CENTER - WATER WD 06/24/04 17,669 1.4530 25,673 21988A 8060 OLD ORCHID PH IV -WATER WD 06/24/04 37,302 1.4530 54,200 21989A 8060 LINDSEY LANES PHASES 2C & 2D - WATER WD 06/24/04 29,232 1.4530 42,473 22062A 8060 HABITAT HUMANITY GRACE GROVES I WATER WD 07/07/04 50,275 1.4530 73,049 22063A 8060 AMERICANA PLAZA WATER WD 07/08/04 69,817 1.4530 101,443 22064 8058 FLORIDA RIDGE WATER MAIN WD 07/08/04 493,148 1.4530 716,538 22081A 8060 SEBASTIAN RIVER LANDINGS PHASE I WATER WD 08/18/04 214,098 1.4530 311,081 22093B 8060 HIGH HAWK OF VERO - PHASE 11 WATER WD 08/23/04 8,420 1.4530 12,234 22090A 8060 WATERFORD LAKES SUB PHASE III WATER WD 08/31/04 77,655 1.4530 112,832 22091A 8060 COLLIER CLUB PHASE IIB WATER WD 09/14/04 51,330 1.4530 74,582 22102 A 8060 SUN UP ASSISTED LIVING FACILITY -WATER WD 09/30/04 5,692 1.4530 8,270 22119 A 8060 FIRST DEVELOPERS CORPORATION WD 09/30/04 69,817 1.4530 101,443 22293 A 8060 POINTE WEST CENTRAL VILLAGE -PHASE IV WD 12/10/04 75,760 1.4530 110,078 22294 A 8060 POINTE WEST N.VILLAGE TWN HOMES -PHASE I WD 12/10/04 47,135 1.4530 68,487 22193 A 8060 WINDSOR WEST ON SAVANNAH WD 01/15/05 60,286 1.3884 83,701 22193 B 8061 WINDSOR WEST ON SAVANNAH WWC 01/15/05 51,369 1.3884 71,321 22295 A 8060 TROPICAL ISLES WD 01/15/05 59,775 1.3884 82,991 22296 8060 VISUAL & PERFORMING ARTS CENTER WD 01/25/05 21,000 1.3884 29,156 22299 A 8060 CITRUS SPRINGS VILLAGE A-2 WD 01/26/05 54,048 1.3884 75,040 22300 A 8060 TOWNHOUSES @ TRILLIUM & ANTHEM LAKES WD 01/26/05 91,575 1.3884 127,143 22431 A 8060 THE LAKES AT SANDRIDGE-PHASE 1 WD 03/07/05 92,390 1.3884 128,274 22432 A 8060 ABINGTON WOODS S/D -WATER WD 03/08/05 61,035 1.3884 84,741 22244A 8060 BRIDGEPIONTE DEVELOPMENT - WATER WD 03/23/05 170,837 1.3884 237,189 22465A 8060 DIAMOND LAKES S/D PHASE 2 & 3 WD 04/01/05 120,992 1.3884 167,984 22467B 8060 POINTE WEST SOUTH VILLAGE - PHASE I WD 05/01/05 92,108 1.3884 127,882 22468A 8060 THE INLET OF SEBASTIAN WD 05/01/05 97,809 1.3884 135,798 22479A 8060 GRAND OAK ESTATES WD 05/01/05 40,781 1.3884 56,620 22487A 8060 STOW -A -WAY MINI STORAGE -WATER WD 05/01/05 54,730 1.3884 75,987 22488A 8060 SOUTH LAKE S/D - WATER & SEWER WD 05/01/05 147,318 1.3884 204,536 22502A 8060 PARK LANE ESTATES S/D - WATER WD 05/23/05 90,468 1.3884 125,605 22564A 8060 PINEAPPLE CAY S/D - WATER AND SEWER WD 06/20/05 67,548 1.3884 93,784 22591A 8060 GRACE GROVES - PHASE II WD 07/06/05 74,404 1.3884 103,302 22613 8060 DR. BRAD SMITH MEDICAL BUILDING -WATER WD 07/06/05 6,650 1.3884 9,233 22594A 8060 REGENCY PARK WD 07/22/05 181,743 1.3884 252,331 22595A 8060 ST MARKS CHURCH OF IRC WD 07/22/05 27,297 1.3884 37,899 22661A 8060 CITRUS SPRINGS VILLAGE -D PHASE I & II & WD 08/01/05 148,404 1.3884 206,044 22662A 8060 THE LAKES AT SANDGRIDGE-PHASE II WD 08/08/05 76,925 1.3884 106,802 22574A 8060 TRILLIUM NORTH -WATER WD 08/15/05 115,805 1.3884 160,783 22675A 8060 GRAVES BROTHERS WATERLINE PROJECT WD 08/15/05 208,710 1.3884 289,772 22686A 8060 PUBLIC WORKS ROAD & BRIDGE COMPLEX-WATEI WD 08/16/05 21,550 1.3884 29,920 22770A 8060 PELICAN ISLES ONSITE UTILITIES - WATER WD 09/01/05 66,772 1.3884 92,706 22771A 8060 PELICAN ISLES OFFSITE UTILITIES -WATER WD 09/01/05 42,600 1.3884 59,146 22772A 8060 POINT WEST SOUTH VILLAGE - PH II WATER WD 09/02/05 127,903 1.3884 177,579 22832A 8060 POINTE WEST NORTH VILLAGE TWNHMS - PH 11 WD 09/15/05 24,842 1.3884 34,491 22140A 8060 STADNIK INDUSTRIAL WD 10/01/05 30,590 1.3884 42,471 22185A 8060 OLD SAVANNAH S/D - WATER WD 10/01/05 79,908 1.3884 110,944 22238 8060 PINE GROVE -WATER WD 10/01/05 36,855 1.3884 51,169 22258A 8060 OAKS OF VERO - WATER WD 10/01/05 103,263 1.3884 143,370 22311 8060 HIDDEN LAKES -WATER WD 10/01/05 87,569 1.3884 121,580 22312 8060 RIVERWIND - PHASE II - WATER WD 10/01/05 80,524 1.3884 111,799 23147A 8060 OAK HALLOW ESTATES - WATER WD 03/10/06 43,675 1.3338 58,252 23148A 8060 HARBOR COMMERICAL CENTER - WATER WD 03/10/06 35,904 1.3338 47,887 23149A 8060 WINGATE SUBDIVISION - WATER WD 03/10/06 164,379 1.3338 219,242 23150A 8060 WHITE FENCES - WATER WD 03/10/06 81,810 1.3338 109,115 23151A 8060 LAUREL RESERVE, PHASE II - WATER WD 03/10/06 93,841 1.3338 125,162 23190A 8060 ARSENAULT 4"" WATERLINE WD 03/10/06 39,900 1.3338 53,217 23191A 8060 COLLIER CLUB, PHASE 3A - WATER WD 03/10/06 72,813 1.3338 97,116 23192A 8060 FOUNTAINS AT AMBER LAKES - WATER WD 03/10/06 124,687 1.3338 166,303 23193A 8060 BEST WESTERN MOTEL - WATER WD 03/10/06 19,021 1.3338 25,370 23194A 8060 FLORIN URSULEAN AUTO CENTER -WATER WD 03/10/06 3,225 1.3338 4,301 23195A 8060 SEDONA PALMS - WATER WD 03/10/06 67,988 1.3338 90,680 413 3 of 7 Schedule 7 4of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 23296 8058 AERODROME WATER MAIN WD 04/18/06 9,665 1.3338 12,890 23397A 8060 WOODFIELD PHASE I WD 06/01/06 244,617 1.3338 326,262 23398A 8060 VERO STOW -A -WAY WD 06/01/06 54,730 1.3338 72,997 23399A 8060 DIAMOND COURT VILLAGE WD 06/01/06 106,869 1.3338 142,538 23400A 8060 ASHBURY SUBDIVISION SEB. WD 06/01/06 290,086 1.3338 386,906 23402A 8060 PALADIN PLACE II WD 06/01/06 114,931 1.3338 153,290 23403 A 8060 SOMMERS CONTRACTORS TRADES WD 06/01/06 6,374 1.3338 8,502 23404A 8060 VERO LAGO (N LAKES - PHASE I) WD 06/01/06 255,228 1.3338 340,413 23533A 8060 OSLO VENTURE WALGREENS WD 06/07/06 27,413 1.3338 36,562 23652 8058 ORANGE HEIGHTS WATER MAIN EXTENSION WD 08/09/06 92,137 1.3338 122,889 23740A 8060 FOUR LAKES AKA TWO LAKES - WATER WD 09/29/06 135,749 1.3338 181,057 23741A 8060 SEBASTIAN CROSSING - WATER WD 09/29/06 158,105 1.3338 210,875 23742A 8060 INDIAN RIVER INDUSTRIAL CENTER -WATER WD 09/29/06 36,350 1.3338 48,482 23743A 8060 BRADFORD PLACE - WATER WD 09/29/06 241,010 1.3338 321,450 23745A 8060 VERONA TRACE - WATER WD 09/29/06 1,113,280 1.3338 1,484,853 23746A 8060 ISLES AT WATERWAY VILLAGE - WATER WD 09/29/06 561,896 1.3338 749,436 23747A 8060 SEBASTIAN NORTHPOINT OFFICE BLDG -WATER WD 09/29/06 13,875 1.3338 18,506 23748A 8060 FALCON TRACE - WATER WD 09/29/06 718,400 1.3338 958,176 23762A 8060 STONEYBROOK FARMS - WATER WD 09/29/06 201,628 1.3338 268,924 23764A 8060 TAMARIND LAKES AKA TOWNHOMES WEST WD 09/29/06 38,952 1.3338 51,953 23969 8058 LAKEWOOD TERRACE WD 03/12/07 315,672 1.2978 409,668 24087A 8060 STARBUCKS AT VERO MALL WD 04/04/07 3,080 1.2978 3,997 24088A 8060 O'NEIL COMMERCIAL DEVELOPMENT WD 04/04/07 20,182 1.2978 26,192 24115A 8060 POINT WEST N VILLAGE, PH V - WATER WD 04/04/07 49,233 1.2978 63,893 24116A 8060 THE ENCLAVE SUBDIVISION -WATER WD 04/04/07 74,891 1.2978 97,191 24117A 8060 HARBOR TRADE CENTER - WATER WD 04/04/07 38,650 1.2978 50,159 24156A 8060 SUN SKY USA - WATER WD 05/22/07 16,812 1.2978 21,818 24158A 8060 TIMBERLAKE SUBDIVISION -WATER WD 05/22/07 115,258 1.2978 149,577 24166A 8060 POINTE WEST E VILLAGE PHASE I - WATER WD 05/25/07 360,729 1.2978 468,141 24167A 8060 PRO-TRANSMASTERS II - WATER WD 05/25/07 8,450 1.2978 10,966 24218 8058 CRYSTAL SANDS SUBDIVISION WD 06/14/07 111,470 1.2978 144,662 24219 8058 WINTER BEACH PARK WATER ASSESSMENT WD 06/14/07 77,280 1.2978 100,291 24222A 8060 VERO LAGO PHASE 5 WD 06/29/07 159,903 1.2978 207,517 24223A 8060 VERO LAGO PHASE 4 WD 06/29/07 158,083 1.2978 205,155 24224A 8060 VERO LAGO PHASE 3 WD 06/29/07 164,589 1.2978 213,597 24225A 8060 SEA OAKS VILLAS BY THE RIVER WD 06/29/07 7,230 1.2978 9,383 24226A 8060 HARBOR CHASE @ VERO PHASE 1 WD 06/29/07 54,783 1.2978 71,095 24227A 8060 THE OAKS OF VERO PHASE 2 WD 06/29/07 111,414 1.2978 144,589 24228A 8060 VERO LAGO PHASE 2 WD 06/29/07 236,488 1.2978 306,905 24229A 8060 LINKS AT PW CLUBHOUSE WD 06/29/07 5,160 1.2978 6,696 24252A 8060 FIRE STATION #4 WD 06/30/07 21,000 1.2978 27,253 24258A 8060 TRILLIUM WEST WD 07/26/07 123,590 1.2978 160,391 24259A 8060 IRC JAIL EXPANSION WD 07/26/07 57,632 1.2978 74,793 24266A 8060 PROVENCE BAY WD 08/31/07 302,709 1.2978 392,846 24267A 8060 INDIAN RIVER CLUB WD 08/31/07 100,290 1.2978 130,153 24293A 8060 BELLA-VISTA ISLES WD 08/31/07 104,930 1.2978 136,175 24353 8058 66TH AVE WATER MAIN CR510 TO 77TH WD 08/31/07 658,841 1.2978 855,021 24270A 8060 GATOR LUMBER WEST WD 09/06/07 15,325 1.2978 19,888 24419A 8060 WOODFIELD, LOTS 77-181 WD 09/30/07 120,610 1.2978 156,523 24474A 8060 WOODFIELD, LOTS 37-76 WD 09/30/07 21,690 1.2978 28,149 24475A 8060 WOODFIELD, LOTS 1A -36D WD 09/30/07 78,330 1.2978 101,654 24520 8058 HARDEE'S ADD. TO SEB. 8"" WM CONSTRUCTIO WD 09/30/07 12,830 1.2978 16,650 24521 8058 BILLY'S AUTO WD 09/30/07 28,903 1.2978 37,509 24522 8058 BARKET WATER SERVICE WD 09/30/07 1,469 1.2978 1,906 24523 8058 VERO STOW AWAY MINI STORAGE WD 09/30/07 6,222 1.2978 8,075 24524 8058 ROSELAND SUNTRUST BANK WD 09/30/07 4,321 1.2978 5,607 24525 8058 GROVENER ESTATES WD 09/30/07 20,941 1.2978 27,176 24526 8058 SLOANE'S RESTAURANT WD 09/30/07 3,533 1.2978 4,584 24527 8058 HOBART ROAD INDUSTRIAL PARK WD 09/30/07 2,479 1.2978 3,217 24528 8058 LUCELLE BUCKNER WATER IMPROV. WD 09/30/07 2,864 1.2978 3,717 24529 8058 ANTILLES MISC. WATER IMPROVMENTS WD 09/30/07 6,796 1.2978 8,820 24530 8058 SR 60 INDUSTRIAL PARK WD 09/30/07 5,807 1.2978 7,536 24531 8058 32NS AVE (15TH ST SW TO 12TH ST SW) WD 09/30/07 11,402 1.2978 14,797 24533 8058 BLOCK VILLA S/D WD 09/30/07 7,797 1.2978 10,119 24675 8058 LAKEWOOD VILLAGE MHP WATER CONNECTION WD 09/30/07 40,945 1.2978 53,137 24716A 8058 NEW LIBERTY MAGNET WATER MAIN WD 09/30/07 28,285 1.2978 36,708 24717A 8058 FALCON TRACE WATER & SEWER FORCE MAIN WD 09/30/07 70,496 1.2978 91,488 24719 8058 16"" WATER MAIN -POINTE WEST DRIVE TO 74T WD 09/30/07 174,993 1.2978 227,100 24748A 8060 BELLA ROSA WD 11/21/07 334,615 1.2978 434,251 24749A 8060 HUNTINGTON PLACE WD 11/21/07 331,319 1.2978 429,974 24750A 8060 GRACE WOODS SUBDIVISION WD 01/02/08 56,876 1.2440 70,756 24751A 8060 ILES AT WATERWAY WD 01/02/08 696,299 1.2440 414866,227 4of7 Schedule 7 5 of 7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 24872 8060 PETERS / SCHLITT COMMERCIAL PROPERTY WD 02/20/08 8,630 1.2440 10,736 24873A 8060 RINKER MATERIALS WD 02/20/08 9,784 1.2440 12,172 24874A 8060 M.C. MILLER WD 02/20/08 33,000 1.2440 41,053 24904 8058 SHAHLOUB WATER MAIN / US#1 WD 03/10/08 76,896 1.2440 95,662 24995A 8060 FIELDSTONE RANCH WD 03/27/08 181,335 1.2440 225,589 25010A 8060 490 OLD DIXIE WD 03/27/08 33,890 1.2440 42,161 25011A 8060 VERO CHRISTIAN CHURCH WD 03/27/08 27,097 1.2440 33,710 25034A 8060 874 RESIDENTIAL WD 04/30/08 88,460 1.2440 110,048 25035A 8060 THE OLIVE GARDEN WD 04/30/08 8,471 1.2440 10,538 25036A 8060 HOBART INDUSTRIAL PARK WD 04/30/08 256,691 1.2440 319,335 25037A 8060 FIELDSTONE RANCH WD 04/30/08 495,032 1.2440 615,841 25046A 8060 SEBASTIAN CROSSINGS WD 05/13/08 15,321 1.2440 19,060 25061 8058 27TH DRIVE NORTH OF 4TH STREET WD 06/09/08 43,142 1.2440 53,671 25063 8058 53RD STREET WATER MAIN WD 06/09/08 30,533 1.2440 37,984 25065A 8060 ASHLEY LAKES NORTH WD 06/11/08 265,440 1.2440 330,219 25068A 8060 VENEZIA ESTATES WD 06/26/08 12,043 1.2440 14,982 25069A 8060 CENTURY TOWN CENTER WD 06/26/08 185,347 1.2440 230,579 25084A 8060 37TH ST ROADWAY IMPROVEMENTS WD 08/01/08 116,727 1.2440 145,213 25081A 8060 OAK ISLAND PHASE III WD 08/31/08 26,173 1.2440 32,560 25082A 8060 BEANS UTILITY EXTENSION WD 08/31/08 40,507 1.2440 50,393 25114A 8060 77TH STREET - TUSKANY LAKES WD 09/18/08 561,184 1.2440 698,138 25150A 8060 16TH MANOR & 76TH DRIVE (POINTE WEST) WD 09/25/08 36,020 1.2440 44,811 25151A 8060 53RD ST BTWN 58TH AVE & LATERAL H CANAL WD 09/25/08 916,925 1.2440 1,140,695 25155A 8060 IRSC - MUELLER CAMPUS WD 09/30/08 41,879 1.2440 52,100 25223 8058 BENT PINE RIB BASIN PROJECT WD 09/30/08 1,018,673 1.2440 1,267,273 25224 8058 MEADOWLARK WOODS S/D WATER ASSESSMNT WD 09/30/08 52,317 1.2440 65,085 25236A 8060 3515 9TH ST SW - GOODWILL OSLO WD 09/30/08 6,837 1.2440 8,506 25248 8058 HOBART WM ON 77TH (CITRUS SPRINGS) WD 09/30/08 377,084 1.2440 469,109 25249 8058 37TH ST WATER & FORCE MAINS WD 09/30/08 68,009 1.2440 84,606 25250 8058 26TH ST 6"" FM-BELLA VISTA TO BELLA ROSA WD 09/30/08 48,239 1.2440 60,012 25251 8058 PELICAN ISLAND FIRE HYDRANT & 6"" WM WD 09/30/08 19,137 1.2440 23,807 25276A 8060 5555 20TH ST / SAM'S CLUB EXPANSION & WD 12/09/08 41,070 1.2440 51,093 25277A 8060 11165 ROSELAND ROAD/KASHI CHURCH FOUNDA WD 12/09/08 102,128 1.2440 127,052 25278A 8060 6655 US#1/NORTH COUNTY CHARTER SCHOOL WD 12/09/08 22,677 1.2440 28,211 25279A 8060 NE CORNER OF 53RD ST & US #1 -THE LANDING WD 12/09/08 46,510 1.2440 57,860 25436A 8060 4250 38TH AVE/ST PETERS BAPTIST CHURCH WD 01/29/09 3,925 1.2063 4,735 25449 8058 WINTER GROVE WATER ASSESSMENT WD 02/12/09 64,177 1.2063 77,417 25451A 8060 10350 NORTH AlA (GOLDEN SANDS PARK) WD 02/20/09 26,393 1.2063 31,838 25431A 8060 3555 9TH ST SW (ACE HARDWARE) WD 03/10/09 17,100 1.2063 20,628 25432A 8060 8575 20TH ST (HYUNDAI CAR DEALERSHIP) WD 03/10/09 5,297 1.2063 6,390 25469A 8060 WALGREENS - 5298 OLD DIXIE HWY WD 05/11/09 62,112 1.2063 74,926 25470A 8060 SEBASTIAN SUNOCO - 9020 SEBASTIAN BLVD WD 05/11/09 56,424 1.2063 68,064 25471A 8060 CVS PHARMACY - 2500 53RD STREET WD 05/11/09 15,590 1.2063 18,806 25490 8060 210 AIRPORT DRIVE EAST - LOPRESTI HANGER WD 06/05/09 8,877 1.2063 10,708 25491A 8060 87TH AVE - COUNTRYSIDE NORTH WD 06/05/09 56,424 1.2063 68,064 25498 8058 VERO LAKE ESTATES 12"" WATER MAIN 79TH S WD 06/29/09 252,351 1.2063 304,411 25534 8058 VERO LAKE ESTATES WATER MAIN - PHASE II WD 07/24/09 520,744 1.2063 628,173 25535 8058 VERO LAKE ESTATES WATER LINE WD 07/24/09 1,245,770 1.2063 1,502,774 25541 8060 TA TRUCK STOP WATER - UPC#2973 WD 08/12/09 12,740 1.2063 15,368 25547 8058 WEST WABASSO WATER MAIN WD 08/27/09 10,989 1.2063 13,256 25547A 8060 WEST WABASSO WATER MAIN - CDBG PORTION WD 08/27/09 661,257 1.2063 797,675 25553A 8060 STORM GROVE MIDDLE SCHOOL WD 08/31/09 287,342 1.2063 346,621 25554A 8060 KASHI CHURCH FOUNDATION -PODS A & K WD 08/31/09 23,141 1.2063 27,915 25572 8060 FIRE STATION #9 WATER DIST SYSTEM WD 09/21/09 12,032 1.2063 14,514 25573A 8060 CHRIST THE KING PRESBYTERIAN - WATER SYS WD 09/21/09 26,306 1.2063 31,733 25574A 8060 POINTE WEST MEDICAL OFFICES - WATER WD 09/21/09 58,956 1.2063 71,119 25575 8060 SANDRIDGE COMMERCIAL PLAZA - WATER WD 09/21/09 17,219 1.2063 20,771 25576A 8060 HARBOR WALK/SPRINGHILL SUITES WD 09/23/09 26,215 1.2063 31,623 25587 8058 129TH PL S/D WATER ASSESSMENT WD 09/30/09 39,924 1.2063 48,160 25590A 8060 FIRE STATION #12 WD 09/30/09 3,302 1.2063 3,983 25591 8060 TREASURE COAST COMMUNITY HEALTH CENTER WD' 09/30/09 11,798 1.2063 14,232 25630A 8060 MT. ZION BAPTIST CHURCH UTILITY IMPROVEM WD 09/30/09 8,915 1.2063 10,754 25631A 8060 9225 US 1 LIFT STATION WW1L 09/30/09 16,741 1.2063 20,195 25632A 8060 MAIN ST & INDIAN RIVER DR BOAT RAMP WD 09/30/09 12,430 1.2063 14,994 25634 8058 SAN SEBASTIAN SPRINGS WATER IMPROVEMENT: WD 09/30/09 538,538 1.2063 649,639 256368 8058 WABASSO BRIDGE SUBAQUEOUS PIPE CROSSING WD 09/30/09 1,163,429 1.2063 1,403,445 25637 8058 6"" WATER MAIN - VERO CADILLAC US 1 WD 09/30/09 41,395 1.2063 49,935 25710 8060 INDIAN RIVER ESTATES - PHASE 3 WATER IMP WD 04/29/10 98,774 1.1749 116,051 25716A 8060 LEXINGTON PLACE PHASE 3 & 4 WATER IMP WD 05/27/10 141,216 1.1749 165,916 25717A 8060 LEXINGTON PLACE PHASE 2 WATER IMP WD 05/27/10 91,105 1.1749 107,040 25718A 8060 BENT PINE PRESERVE PHASE I WATER IMP WD 05/27/10 74,375 1.1749 87,383 25807 8060 MASSEY ICE BOX WATER IMPROVEMENTS WD 08/30/10 18,772 1.1749 22,055 415 5 of 7 Schedule 7 6of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 25813A 8060 IRCSD WABASSO SCHOOL WATER IMPROVEMENT: WD 09/03/10 19,830 1.1749 23,298 25814 8060 WATERWAY VILLAGE FORMOSA CIR WATER IMP WD 09/03/10 35,000 1.1749 41,122 25874 8058 RIVER CLUB AT GRAND HARBOR WATER LINES WD 09/07/10 50,904 1.1749 59,808 25902A 8060 SHERWIN WILLIAMS (SEBASTIAN) WATER IMP WD 09/08/10 5,900 1.1749 6,932 25887A 8060 SEGOVIA LAKES WATER IMPROVEMENTS WD 09/10/10 204,233 1.1749 239,954 25900 8058 COLLEGE LANE 16"" WATER MAIN WD 09/24/10 293,422 1.1749 344,743 25925A 8060 ABC FINE WINES AND LIQUORS WATER IMPROVE WD 09/30/10 1,426 1.1749 1,675 25947 8060 SRMC - PATIENT TOWER ADDITION WATER IMP WD 09/30/10 7,443 1.1749 8,744 25948 8060 DODGERTOWN ELEM FOOD SERVICES BLDG H2O WD 09/30/10 5,588 1.1749 6,565 25954 8060 RACEWAY STORE WATER IMPROVEMENTS WD 11/17/10 31,000 1.1749 36,422 25958A 8060 REALTORS ASSOCIATION OF IRC - WATER WD 12/09/10 4,188 1.1749 4,921 25978A 8060 WINDSOR -OCEAN BLUFF WATER IMPROVEMENTf WD 02/08/11 34,812 1.1398 39,679 25989 8058 12"" WATER MAIN - S RELIEF CANAL & US 1 WD 03/30/11 48,594 1.1398 55,387 26080 8058 16"" WATER MAIN - COLLEGE LANE TO KINGS WD 04/12/11 202,966 1.1398 231,341 26082 8058 BRINE LINE TO SPOONBILL PIPE MARSH WT 04/30/11 1,068,457 1.1398 1,217,829 26089 8058 16TH ST/SR 60 WM & FM RELOCATION WD 05/31/11 384,855 1.1398 438,659 26189A 8060 GRACEWOODS WEST S/D-HABITAT FOR HUMANII WD 08/03/11 25,635 1.1398 29,219 26199 8060 THE FOUNTAINS - LOT 4 & 5 WD 08/03/11 11,449 1.1398 13,050 26214 8060 HABITAT FOR HUMANITY OTC BUILDING -WATER WD 09/06/11 14,031 1.1398 15,993 26213 8060 WILD WIND S/D WATER IMPROVEMENTS WD 09/07/11 2,948 1.1398 3,360 26221A 8058 WATERWAY VILLAGE WATER LINES WD 09/09/11 132,630 1.1398 151,172 26272A 8060 TIRE KINGDOM WATER IMPROVEMENTS WD 09/30/11 1,756 1.1398 2,001 26293A 8060 NORTH SHORE CLUB WATER IMPROVEMENTS WD 10/31/11 32,187 1.1398 36,686 26522 8060 JOHN'S ISLAND WEST CLUBHOUSE WATER IMP WD 07/30/12 100,806 1.1107 111,961 26585 8058 26TH ST FROM 74TH TO 8ND AVE WATER IMP WD 09/30/12 21,310 1.1107 23,668 26622 8060 WINDSOR TOWN CENTER WATER MAIN WD 09/30/12 9,970 1.1107 11,073 26624A 8060 IRCSD SUPPORT COMPLEX WATER IMPROVEMEMI WD 09/30/12 51,051 1.1107 56,701 26626A 8060 SRA TRANSIT ADMIN FACILITY WATER IMPRMNT WD 09/30/12 15,745 1.1107 17,488 26627 8060 COMMUNITY ASPHALT WATER MAIN EXTENSION WD 09/30/12 21,656 1.1107 24,052 26635A 8060 QUAIL CREEK PD WATER IMPROVEMENTS WD 09/30/12 214,911 1.1107 238,693 26637 8058 92ND COURT WATER MAIN WD 09/30/12 17,454 1.1107 19,386 26640 8058 53RD ST WATER MAIN -LAT H TO IND RIV BLVD WD 09/30/12 164,609 1.1107 182,825 26601 8058 SHADY ACRES WATER ASSESSMENT PROJECT WD 11/30/12 14,218 1.1107 15,792 26666A 8060 FIELDSTONE RANCH S/D-PHASE II WATER WD 02/15/13 28,607 1.0829 30,977 26667A 8060 WINDSOR S/D - BLOCK 46 WATER WD 02/15/13 31,083 1.0829 33,658 27365A 8060 HARBOR POINT SHOPPING CENTER WATER IMP WD 09/30/13 104,723 1.0829 113,400 27366A 8060 CROSS CREEK LAKE ESTATES WATER IMP WD 09/30/13 315,591 1.0829 341,739 27379A 8060 WATERSIDE SUBDIVISION WATER WD 09/30/13 168,023 1.0829 181,944 27433A 8060 THE VILLAS AT THREE OAKS WATER WD 10/31/13 232,005 1.0829 251,227 27439A 8060 COLLIER CLUB IIIB WATER IMPROVEMENTS WD 11/25/13 37,390 1.0829 40,488 27441A 8060 FIELDSTONE RANCH - PHASE 3 WATER IMPRVMN WD 12/23/13 57,761 1.0829 62,547 27500 8058 OSLO WM LOOPS - 9TH MANOR & 13TH ST WD 01/27/14 47,425 1.0543 49,998 27501 8058 OSLO CUSTOMER CONVENIENCE CTR WATER IMP WD 01/27/14 75,414 1.0543 79,505 27515A 8060 RESERVE @ PELICAN ISLAND S/D WATER WD 03/07/14 23,845 1.0543 25,139 27680 8060 NORTH COUNTY CHARTER SCHOOL III WATER WD 05/07/14 4,919 1.0543 5,185 27690 8060 BEACH COVER RECREATION AREA WATER WD 05/30/14 45,375 1.0543 47,837 27691 8060 FARNSWORTH OSLO & 27TH WATER IMPROVEMN WD 05/30/14 19,070 1.0543 20,105 27693 8060 COVE @ WATERWAY VILLAGE WATER IMPROVMI WD 06/01/14 130,223 1.0543 137,288 27731 8060 LIFE FOR YOUTH CAMP CHAPEL WATER IMPROVE WD 06/24/14 22,415 1.0543 23,631 27762 8060 COLLIER CLUB IIIC WATER IMPROVEMENTS WD 08/18/14 31,960 1.0543 33,694 27775 8060 DOLLAR GENERAL (27TH AVE RUTZ CTR) WATER WD 09/16/14 5,420 1.0543 5,714 27779 8060 MCDONALD'S AT HARBOR POINT WATER IMPROV WD 09/30/14 9,640 1.0543 10,163 27913 8060 LAKE SAPPHIRE WATER IMPROVEMENTS WD 10/31/14 62,413 1.0543 65,800 27971 8060 CUMBERLAND FARMS -45TH & US1 WATER IMP WD 12/31/14 7,955 1.0543 8,387 27919 8060 TREASURE COAST ELEMENTARY CLASSROOM AD[ WD 01/31/15 13,670 1.0302 14,083 28030 8060 SPYGLASS S/D WATERMAIN EXTENSION WD 02/28/15 41,752 1.0302 43,013 28055 8060 COLLIER CLUB PHASE IIID WATER IMPROVEMNT WD 04/22/15 66,463 1.0302 68,469 28056 8060 INDIAN RIVER RECYCLERS LLC WATER IMPROVE WD 04/22/15 18,150 1.0302 18,698 28227 8058 VERO LAKE ESTATES 107TH AVE WATER MAIN WD 07/31/15 363,475 1.0302 374,450 28315 8060 MILLSTONE LANDING PHASE VI WATER IMP WD 09/30/15 211,805 1.0302 218,200 28316 8060 MILLSTONE LANDING PHASE V WATER IMP WD 09/30/15 82,236 1.0302 84,719 28317 8060 FIRE STATION #13 WATER IMPROVEMENTS WD 09/30/15 11,455 1.0302 11,801 28318 8060 MILLSTONE LANDING PHASE IV WATER IMP WD 09/30/15 176,228 1.0302 181,549 28357 8060 OSLO RD FAMILY DOLLAR WATER IMPROVEMENT WD 10/31/15 22,490 1.0302 23,169 28569 8060 CITRUS ELEMENTARY SCHOOL WATER IMPROVMI WD 02/11/16 26,964 1.0000 26,964 28571 8060 SCHOOL BRD ADMIN BLDG WATER IMPROVMNT WD 02/11/16 49,807 1.0000 49,807 28572 8060 SERENOA PHASE 3 WATER IMPROVEMENTS WD 02/11/16 87,771 1.0000 87,771 28573 8060 BERKLEY SQUARE S/D WATER IMPROVMNTS WD 02/11/16 96,398 1.0000 96,398 28577 8060 ADVANCED AUTO PARTS OSLO WATER IMP WD 03/07/16 12,300 1.0000 12,300 28419 8060 O'REILLY AUTO PARTS WATER IMPROVEMENTS WD 03/10/16 1,210 1.0000 1,210 28629 8060 LILY'S CAY WATER IMPROVEMENTS WD 03/31/16 112,747 1.0000 112,747 28630 8060 SEBASTIAN ASSIST LIVING FAC-WATERCREST WD 03/31/16 14,012 1.0000 14,012 416 6of7 Schedule 7 417 7of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 28631 8060 SEBASTIAN ASSIST LIVING FAC-WATERCREST WD 03/31/16 37,287 1.0000 37,287 28677 8060 AUDREY'S FEED STORE WATER IMPROVEMENTS WD 05/19/16 15,533 1.0000 15,533 28688 8060 ACORN MINI STORAGE SEBASTIAN -WATER IMP WD 06/07/16 13,734 1.0000 13,734 28689 8060 SUN UP ADULT CARE CENTER -WATER IMPROVMN WD 06/07/16 40,733 1.0000 40,733 28539 8058 19TH ST SW & 20TH AVE SW TIE IN WD 06/22/16 38,919 1.0000 38,919 28696 8058 FALCON TRACE PHASE 11 WATER MAIN TIE IN WD 06/22/16 26,780 1.0000 26,780 28697 8058 INDIAN RIVER DR WATER ASSESSMENT WD 06/22/16 51,268 1.0000 51,268 28697A 8058 INDIAN RIVER DR WATER ASSESSMENT WD 06/22/16 64,118 1.0000 64,118 28702 8058 66TH AVE WATER MAIN -26TH ST TO 49TH ST WD 06/24/16 615,248 1.0000 615,248 28724 8060 RESTORATION HARDWARE EXP -VB OUTLETS WD 07/07/16 13,294 1.0000 13,294 193260 8058 R&R SCHUMANN WATER WD 06/16/00 44,189 1.6618 73,433 $55,899,660 $75,814,946 417 7of7 Schedule 8 268 WW Collection Asset Summary Facility Facility ENR CCI Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $10,332,499 $15,721,365 In-Line/Off Site Master Pumping Stations WWIL $4,221,921 $4,757,322 General Plant GP $8,800 $11,420 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $11,517 $13,532 Wastewater Collection WWC $58,727,250 $75,922,943 Water Distribution System WD $1,469 $1,906 Cannot Tie To Project CTTP $0 $0 1of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 26633 8061 CITY OF SEBASTIAN RIVEWVIEW PARK L/S IMP WWIL 09/30/12 $1,660 1.1107 $1,844 61480 7060 NORTH CO. WWTP BUILDING WWT 12/01/90 2,366,775 2.1847 5,170,694 193290 8059 98TH AVE WATER & SEWER PROJECT WWC 06/16/00 101,652 1.6618 168,924 193330 8059 HAMMOCK LAKES SEWER WWC 06/16/00 103,362 1.6618 171,766 22974 8059 MASTER PLAN UPDATE WWT 10/01/05 461,805 1.3884 641,168 22975 8059 SUNRISE DRIVE SEWER LATERAL WWC 10/01/05 6,014 1.3884 8,350 194920 8059 S. CO. WWTP CHLORINE SYSTEM WWT 09/30/00 203,679 1.6618 338,473 23765 8059 CENTRAL REGIONAL WWTP ODOR STUDY WWT 09/29/06 2,226,754 1.3338 2,969,962 201930 8062 HARBOR ISLAND - PHASE V WWC 09/30/01 52,976 1.6298 86,342 201940 8062 HARBOR ISLAND - PHASE II WWC 09/30/01 39,091 1.6298 63,711 201980 8062 MCKEE BOTANICAL GARDENS WWC 09/30/01 92,722 1.6298 151,120 202020 8062 RUBY TUESDAYS US#1 SEBASTIAN WWC 09/30/01 34,195 1.6298 55,732 202050 8062 SHANNONS WALK PUD WWC 09/30/01 72,983 1.6298 118,950 202070 8062 WALKER AVENUE APARTMENTS WWC 09/30/01 266,983 1.6298 435,136 202100 8062 POLO GROUNDS @ POINTE WEST WWC 09/30/01 307,895 1.6298 501,816 202120 8062 ST. ELIZABETH ISLAND @ GRAND WWC 09/30/01 83,609 1.6298 136,269 202260 8062 ST. PHILLIPS ISLAND @ WWC 09/30/01 46,601 1.6298 75,952 207020 8061 INDEPENDENT IMPORTS OF VB WWC 03/13/02 6,778 1.5812 10,717 207032 8061 WATERFORD LAKES PHASE I SEWER WWC 03/13/02 209,563 1.5812 331,365 207042 8061 GRAND HARBOR PODS ""S"" & ""T"" WWC 03/13/02 230,188 1.5812 363,978 207052 8061 SABAL TRACE - PHASE I SEWER WWC 03/13/02 32,860 1.5812 51,958 207062 8061 CITRUS SPRINGS VILLAGES B & C WWC 03/13/02 177,143 1.5812 280,101 207072 8061 GRAND HARBOR VILLAGE MARINA WWC 03/13/02 9,109 1.5812 14,403 207082 8061 SUNSET COVE SEWER WWC 03/13/02 36,740 1.5812 58,094 207092 8061 SUNSET TRACE SEWER WWC 03/13/02 33,034 1.5812 52,235 208340 8061 EMERALD ESTATES FORCE MAIN WWC 05/07/02 56,531 1.5812 89,388 209752 8061 WATERS EDGE - PHASE 11 SEWER WWC 07/11/02 87,485 1.5812 138,333 210540 8059 ROUSSEAU RIVER SHORES SEWER WWC 09/30/02 2,705 1.5812 4,277 210560 8059 LAUREL WOODS FORCE R&R WWC 09/30/02 26,838 1.5812 42,437 210720 8059 CLEVELAND STREET FORCE MAIN WWC 09/30/02 52,294 1.5812 82,688 210740 8059 WATERS EDGE FORCE MAIN WWC 09/30/02 5,913 1.5812 9,350 210750 8059 EAGLE TRACE FORCE MAIN WWC 09/30/02 298,783 1.5812 472,440 210760 8059 HOMELESS ASSISTANCE FM EXT WWC 09/30/02 144,683 1.5812 228,776 210770 8059 IR COURTS - MP SEWER WWC 09/30/02 50,002 1.5812 79,064 210780 8059 WOODMERE TRADE CENTER FORCE MN WWC 09/30/02 38,790 1.5812 61,335 210840 8059 SOUTH COUNTY WWTP - PHASE II WWC 09/30/02 9,345 1.5812 14,776 210880 8059 74TH AVE FORCE MAIN RELOCATE WWC 09/30/02 95,004 1.5812 150,223 21134-2 8061 POINTE WEST CEN VILLAGE PHASE III SEWER WWC 11/01/02 38,512 1.5812 60,896 21135-2 8061 ARBOR TRACE PHASE II SEWER SYSTEM WWC 11/01/02 121,151 1.5812 191,566 21136-2 8061 8"" SEWER W OF 80TH AVE AND S OF 144TH S WWC 11/01/02 7,120 1.5812 11,258_ 21137-2 8061 WINDSOR GOLF COTTAGE, BLOCK 49 - SEWER WWC 11/01/02 18,898 1.5812 29,881 21200-2 8061 CRYSTAL FALLS OF VERO - SEWER SYSTEM WWC 02/01/03 208,169 1.5444 321,490 21201-2 8061 KENWOOD VILLAGE - SEWER SYSTEM WWC 02/01/03 230,276 1.5444 355,631 21240-2 8061 CITRUS SPRINGS VILLAGE B PHASE II SEWER WWC 02/28/03 31,020 1.5444 47,906 21265-2 8061 IR SOCCER ASSOC FAIRGROUNDS SEWER WWC 03/31/03 97,851 1.5444 151,118 21290-2 8061 PINE RIDGE CLUB SUBDIVISION SEWER WWC 03/31/03 178,277 1.5444 275,326 21353-2 8061 SEBASTIAN LAKES PHASE III SEWER WWC 04/30/03 50,025 1.5444 77,257 21360-2 8061 WATERFORD LAKES PHASE [I SEWER WWC 04/30/03 112,400 1.5444 173,587 21396-2 8061 GRACE PINES SUBDIVISION SEWER WWC 05/01/03 53,400 1.5444 82,469 21429-2 8061 CITRUS SPRINGS (ALONG 5TH ST SW) SEWER WWC 06/05/03 114,220 1.5444 176,398 21428-2 8061 EMERALD ESTATES SUBDIVISION SEWER WWC 06/30/03 175,931 1.5444 271,702 21494-2 8061 THE FALLS OF GRAND HARBOR SEWER WWC 06/30/03 242,441 1.5444 374,418 21513 8059 TROPIC GROVE LIFT STATION IMPROVEMENTS WWIL 07/07/03 8,383 1.5444 12,947 21515 8059 NORTH COUNTY WWTP LIFT STATION UPGRADE WWT 07/07/03 26,037 1.5444 40,211 21545B 8061 SEA OAKS PLANTATION HOUSE SEWER WWC 08/11/03 85,516 1.5444 418132,067 1of5 Schedule 8 2 of 5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 21614-2 8061 MAJESTIC OAKS DEVELOPMENT CORP. WWC 09/15/03 327,300 1.5444 505,472 21661 8059 CHLORINE TANK INSTALLATION AT WRWWTP WWT 09/30/03 42,385 1.5444 65,458 21665 8059 KINGS HIGHWAY FORCE MAIN EXTENSION WWC 09/30/03 361,448 1.5444 558,209 21666 8059 ARBOR TRACE 10""/6"" FORCE MAIN EXTENSIO WWC 09/30/03 180,289 1.5444 278,433 21686B 8061 THE PRESERVES OF VERO - PHASE II SEWER WWC 10/15/03 113,545 1.5444 175,355 21687B 8061 LEGEND LAKES SUBDIVISION PHASE I SEWER WWC 10/15/03 179,209 1.5444 276,765 21688B 8061 CITRUS SPRINGS - VILLAGE ""C-2"" SEWER WWC 10/15/03 51,887 1.5444 80,132 21717B 8061 GIFFORD HEALTH CENTER SEWER SYSTEM WWC 10/31/03 4,429 1.5444 6,841 21718B 8061 OSLO ROAD & 43RD AVE SHOPPING CTR SEWER WWC 11/05/03 124,251 1.5444 191,889 21719B 8061 PARK PLACE PHASE 2A & 2B SEWER WWC 11/05/03 97,885 1.5444 151,170 21734B 8061 PINNACLE GROVE APARTMENTS SEWER WWC 11/25/03 197,168 1.5444 304,500 21766B 8061 CARRIAGE LAKES OF VERO SEWER WWC 12/31/03 195,404 1.5444 301,776 21758B 8061 CRADLES TO CRAYONS, INC. SEWER SYSTEM WWC 01/05/04 2,752 1.4530 3,999 21759B 8061 HIGH HAWK OF VERO PHASE I SEWER SYSTEM WWC 01/05/04 110,831 1.4530 161,036 21760B 8061 PALMS OF VERO SEWER SYSTEM WWC 01/05/04 80,635 1.4530 117,162 21792B 8061 WALKER WOODS CLUB APARTMENTS SEWER WWC 01/26/04 169,286 1.4530 245,970 21793B 8061 ANSLEY PARK SUBDIVISION SEWER WWC 01/26/04 259,674 1.4530 377,303 21878B 8061 FOUNTAINHEAD APARTMENTS SEWER SYSTEM WWC 02/25/04 136,538 1.4530 198,388 21882B 8061 EAST GATE VILLAS SEWER SYSTEM WWC 02/28/04 29,530 1.4530 42,907 21883B 8061 RIVERWIND SUBDIVISION PHASE I SEWER WWC 02/28/04 322,748 1.4530 468,949 21884 8061 RIVERWINDS SUBDIVISION WASTEWATER UTIL WWC 02/28/04 117,258 1.4530 170,374 21909B 8061 LAUREL RESERVE - PHASE I SEWER SYSTEM WWC 03/17/04 204,898 1.4530 297,714 21929B 8061 SABAL TRACE SUBDIVISION PHASE 11 SEWER WWC 04/26/04 1,275 1.4530 1,853 21960B 8061 CITY OF SEBASTIAN GOVT COMPLEX SEWER WWC 05/18/04 119,985 1.4530 174,337 21961B 8061 ST JOHN OF THE CROSS CATHOLIC CHURCH SWR WWC 05/18/04 7,600 1.4530 11,043 21988B 8061 OLD ORCHID PH IV - SEWER WWC 06/24/04 53,788 1.4530 78,153 21989B 8061 LINDSEY LANES PHASES 2C & 2D - WATER WWC 06/24/04 16,138 1.4530 23,448 22062B 8061 HABITAT HUMANITY GRACE GROVES I SEWER WWC 07/07/04 152,275 1.4530 221,254 220638 8061 AMERICANA PLAZA SEWER WWC 07/08/04 44,992 1.4530 65,373 21986B 8061 DIAMOND LAKES PH 1- SEWER WWC 07/09/04 214,343 1.4530 311,438 22081B 8061 SEBASTIAN RIVER LANDINGS PHASE I SEWER WWC 08/18/04 356,632 1.4530 518,181 22093A 8061 HIGH HAWK OF VERO - PHASE II SEWER WWC 08/23/04 7,760 1.4530 11,275 22090B 8061 WATERFORD LAKES SUB PHASE III SEWER WWC 08/31/04 93,152 1.4530 135,349 22091B 8061 COLLIER CLUB PHASE IIB SEWER WWC 09/14/04 52,946 1.4530 76,930 22102 B 8061 SUN UP ASSISTED LIVING FACILITY - SEWER WWC 09/30/04 31,046 1.4530 45,109 22119 B 8061 FIRST DEVELOPERS CORPORATION WWC 09/30/04 44,992 1.4530 65,373 22292 8061 DAVIS STREET COMMERCIAL CNTR-H20/SEWER WWC 12/09/04 6,964 1.4530 10,119 22293 B 8061 POINTE WEST CENTRAL VILLAGE -PHASE IV WWC 12/10/04 85,046 1.4530 123,571 22294 B 8061 POINTE WEST N.VILLAGE TWN HOMES -PHASE I WWC 12/10/04 41,205 1.4530 59,870 22295 B 8061 TROPICAL ISLES WWC 01/15/05 184,625 1.3884 256,333 22299 B 8061 CITRUS SPRINGS VILLAGE A-2 WWC 01/26/05 57,367 1.3884 79,648 22300 B 8061 TOWNHOUSES @ TRILLIUM & ANTHEM LAKES WWC 01/26/05 182,595 1.3884 253,514 22431 B 8061 THE LAKES AT SANDRIDGE-PHASE 1 WWC 03/07/05 279,729 1.3884 388,375 22432B 8061 ABINGTON WOODS S/D - SEWER WWC 03/08/05 212,635 1.3884 295,222 22244 B 8061 BRIDGEPOINTE DEVELOPMENT - SEWER WWC 03/23/05 283,164 1.3884 393,144 22465B 8061 DIAMOND LAKES S/D WATER / SEWER WWC 04/01/05 69,180 1.3884 96,049 22467 8061 POINTE WEST SOUTH VILLAGE - PHASE 1 WWC 05/01/05 208,083 1.3884 288,901 22468B 8061 THE INLET OF SEBASTIAN WWC 05/01/05 152,948 1.3884 212,353 22479B 8061 GRAND OAK ESTATES - SEWER WWC 05/01/05 39,541 1.3884 54,899 224888 8061 SOUTH LAKE S/D - WATER & SEWER WWC 05/01/05 349,007 1.3884 484,560 22502B 8061 PARK LANE ESTATES S/D - SEWER WWC 05/23/05 79,930 1.3884 110,975 22564B 8061 PINEAPPLE CAY S/D - WATER & SEWER WWC 06/20/05 148,285 1.3884 205,879 22591B 8061 GRACE GROVES - PHASE II WWC 07/06/05 84,321 1.3884 117,071 22613B 8061 DR BRAD SMITH MEDICAL BUILDING - SEWER WWC 07/06/05 332 1.3884 461 22592B 8061 JOHN'S ISLAND WEST REUSE MAIN Re Use 07/18/05 77,817 1.3884 108,041 22594B 8061 REGENCY PARK WWC 07/22/05 245,527 1.3884 340,888 225958 8061 ST MARKS CHURCH OF IRC WWC 07/22/05 22,571 1.3884 31,337 22556 8059 OAKS OF VERO - SEWER IMPROVEMENTS WWC 08/01/05 35,903 1.3884 49,848 22661B 8061 CITRUS SPRINGS VILLAGE -D PHASE 1&2 AND WWC 08/01/05 417,795 1.3884 580,064 22662B 8061 THE LAKES AT SANDRIDGE - PHASE II WWC 08/08/05 81,246 1.3884 112,802 22574B 8061 TRILLIUM NORTH - SEWER WWC 08/15/05 137,616 1.3884 191,066 22686B 8061 PUBLIC WORK ROAD & BRIDGE COMPLEX -SEWER WWC 08/16/05 5,648 1.3884 7,841 22770B 8061 PELICAN ISLES ONSITE UTILITIES - SEWER WWC 09/01/05 192,374 1.3884 267,091 22771B 8061 PELICAN ISLES OFFSITE UTILITIES - SEWER WWC 09/01/05 23,245 1.3884 32,273 22772B 8061 POINT WEST SOUTH VILLAGE -PH II - SEWER WWC 09/02/05 112,540 1.3884 156,250 22832B 8061 POINTE WEST NORTH VILLAGE TWNHMS-PH II WWC 09/15/05 21,046 1.3884 29,221 25899 8059 ROSELAND H2O TANK FIBER DATA FLOW TO L/S WIL 09/23/10 11,517 1.1749 13,532 221408 8061 STADNIK INDUSTRIAL WWC 10/01/05 10,650 1.3884 14,786 221858 8061 OLD SAVANNAH S/D - SEWER WWC 10/01/05 121,207 1.3884 168,283 22238A 8061 PINE GROVE - SEWER WWC 10/01/05 128,329 1.3884 419178,172 2 of 5 Schedule 8 3 of 5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 22258B 8061 OAKS OF VERO - SEWER WWC 10/01/05 141,290 1.3884 196,166 22311A 8061 HIDDEN LAKES - SEWER WWC 10/01/05 178,985 1.3884 248,502 22312A 8061 RIVERWIND PHASE II - SEWER WWC 10/01/05 129,642 1.3884 179,994 23147B 8061 OAK HALLOW ESTATES - SEWER WWC 03/10/06 132,604 1.3338 176,862 23148B 8061 HARBOR COMMERCIAL CENTER - SEWER WWC 03/10/06 9,610 1.3338 12,817 23149B 8061 WINGATE SUBDIVISION - SEWER WWC 03/10/06 37,795 1.3338 50,410 23151B 8061 LAUREL RESERVE, PHASE II - SEWER WWC 03/10/06 115,259 1.3338 153,728 23191B 8061 COLLIER CLUB, PHASE 3A - SEWER WWC 03/10/06 102,253 1.3338 136,381 23192B 8061 FOUNTAINS AT AMBER LAKES - SEWER WWC 03/10/06 257,070 1.3338 342,870 23194B 8061 FLORIN URSULEAN AUTO CENTER -SEWER WWC 03/10/06 6,758 1.3338 9,014 23195B 8061 SEDONA PALMS - SEWER WWC 03/10/06 78,103 1.3338 104,171 23397B 8061 WOODFIELD PHASE I WWC 06/01/06 565,806 1.3338 754,652 23399B 8061 DIAMOND COURT VILLAGE WWC 06/01/06 103,385 1.3338 137,891 23400B 8061 ASHBURY SUBDIVISION SEB WWC 06/01/06 475,095 1.3338 633,664 23402B 8061 PALADIN PLACE II WWC 06/01/06 341,594 1.3338 455,605 23404B 8061 VERO LAGO (N LAKES - PHASE 1) WWC 06/01/06 281,687 1.3338 375,703 23533B 8061 OSLO VENTURE WALGREENS WWC 06/07/06 146,742 1.3338 195,718 23534B 8061 SEBASTIAN RIVER LANDING II WWC 06/07/06 768,606 1.3338 1,025,139 23740B 8061 FOUR LAKES AKA TWO LAKES - SEWER WWC 09/29/06 121,125 1.3338 161,552 23741B 8061 SEBASTIAN CROSSING - SEWER WWC 09/29/06 351,378 1.3338 468,654 23742B 8061 INDIAN RIVER INDUSTRIAL CENTER - SEWER WWC 09/29/06 188,548 1.3338 251,478 23743B 8061 BRADRORD PLACE - SEWER WWC 09/29/06 397,246 1.3338 529,832 23744B 8061 SEBASTIAN RIVERBOAT TOURS - SEWER WWC 09/29/06 2,500 1.3338 3,334 23745B 8061 VERON TRACE - SEWER WWC 09/29/06 1,178,913 1.3338 1,572,391 23746B 8061 ISLES AT WATERWAY VILLAGE - SEWER WWC 09/29/06 1,302,624 1.3338 1,737,392 23747B 8061 SEBASTAIN NORTHPOINT OFFICE BLDG -SEWER WWC 09/29/06 12,302 1.3338 16,408 23748B 8061 FALCON TRACE - SEWER WWC 09/29/06 368,379 1.3338 491,330 237628 8061 STONEYBROOK FARMS - SEWER WWC 09/29/06 375,105 1.3338 500,301 23764B 8061 TAMARIND LAKES AKA TOWNHOMES WEST WWC 09/29/06 47,660 1.3338 63,567 24114B 8061 COOKSEY TRADING CENTER WWC 04/04/07 33,214 1.2978 43,104 24115B 8061 POINT WEST N. VILLAGE PH V - SEWER WWC 04/04/07 45,390 1.2978 58,906 24116B 8061 THE ENCLAVE SUBDIVISION - SEWER WWC 04/04/07 154,966 1.2978 201,110 24117B 8061 HARBOR TRADE CENTER - SEWER WWC 04/04/07 3,620 1.2978 4,698 24156B 8061 SUN SKY USA - SEWER WWC 05/22/07 5,860 1.2978 7,605 24157B 8061 WAHOOMANAGEMENT -SEWER WWC 05/22/07 1,800 1.2978 2,336 24158B 8061 TIMBERLAKE SUBDIVISION - SEWER WWC 05/22/07 258,357 1.2978 335,287 24166B 8061 POINTE WWEST E VILLAGE PH I -SEWER WWC 05/25/07 668,109 1.2978 867,049 24167B 8061 PRO-TRANSMASTERS II - SEWER WWC 05/25/07 11,775 1.2978 15,281 24214B 8061 FOXWOOD - SEWER WWC 05/25/07 165,004 1.2978 214,137 24222B 8061 VERO LAGO PHASE 5 WWC 06/29/07 167,031 1.2978 216,767 24223B 8061 VERO LAGO PHASE 4 WWC 06/29/07 187,016 1.2978 242,704 24224B 8061 VERO LAGO PHASE 3 WWC 06/29/07 219,722 1.2978 285,148 24225B 8061 SEA OAKS VILLAS BY THE RIVER WWC 06/29/07 2,730 1.2978 3,543 24226B 8061 HARBOR CHASE @ VERO PHASE 1 WWC 06/29/07 62,745 1.2978 81,428 24227B 8061 THE OAKS OF VERO PHASE 2 WWC 06/29/07 160,595 1.2978 208,414 24228B 8061 VERO LAGO PHASE 2 WWC 06/29/07 303,277 1.2978 393,582 24230B 8061 VERO SOUTH CIRCLE WWC 06/29/07 138,641 1.2978 179,923 24252B 8061 FIRE STATION #4 WWC 06/30/07 6,500 1.2978 8,435 24255B 8061 IRC EMERGENCY OPERATIONS CENTER GP 07/26/07 8,800 1.2978 11,420 24256B 8061 KUHNERT CONTRACTOR TRADES WWC 07/26/07 9,280 1.2978 12,043 24257B 8061 PERRY PARTNERS WWC 07/26/07 4,021 1.2978 5,218 24258B 8061 TRILLIUM WEST WWC 07/26/07 119,191 1.2978 154,682 24259B 8061 IRC JAIL EXPANSION WWC 07/26/07 334,463 1.2978 434,055 24266B 8061 PROVENCE BAY WWC 08/31/07 421,100 1.2978 546,490 24267B 8061 INDIAN RIVER CLUB WWC 08/31/07 58,428 1.2978 75,826 24268B 8061 TARMAC AMERICA WWC 08/31/07 142,408 1.2978 184,812 24269B 8061 CHESNUTT COMMERCIAL WWC 08/31/07 7,430 1.2978 9,642 24293B 8061 BELLA-VISTA ISLES WWC 08/31/07 290,405 1.2978 376,878 24352 8059 74TH AVENUE FORCE MAIN WWC 08/31/07 1,436,386 1.2978 1,864,092 24354 8059 CENTRAL WWTP EXPANSION WWT 08/31/07 5,005,064 1.2978 6,495,399 24270B 8061 GATOR LUMBER WEST WWC 09/06/07 3,440 1.2978 4,464 24419B 8061 WOODFIELD, LOTS 77-181 WWC 09/30/07 255,188 1.2978 331,174 24474B 8061 WOODFIELD, LOTS 37-76 WWC 09/30/07 47,845 1.2978 62,092 24475B 8061 WOODFIELD, LOTS 1A -36D WWC 09/30/07 164,637 1.2978 213,661 24516 8059 INDIAN RIVER CLUB WWC 09/30/07 3,573 1.2978 4,636 24517 8059 BARKET WATER SERVICE WD 09/30/07 1,469 1.2978 1,906 24518 8059 STH ST SW @ LATERAL J CANAL WWC 09/30/07 2,180 1.2978 2,829 24519 8059 GIFFORD PARK WWC 09/30/07 2,957 1.2978 3,838 24674 8059 OAK ISLAND, PHASE Il WWC 09/30/07 141,725 1.2978 183,926 24717B 8059 FALCON TRACE WATER & SEWER FORCE MAIN WD/WWC 09/30/07 99,662 1.2978 420129,337 3 of 5 Schedule 8 4of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 24720 8059 6"" FORCE MAIN - 26TH ST/58TH AVE TO 66T WWC 09/30/07 84,784 1.2978 110,030 24748B 8061 BELLA ROSA WWC 11/21/07 121,372 1.2978 157,512 24749B 8061 HUNTINGTON PLACE WWC 11/21/07 626,315 1.2978 812,810 24750B 8061 GRACE WOODS SUBDIVISION WWC 01/02/08 229,402 1.2440 285,386 24751B 8061 ILES AT WATERWAY WWC 01/02/08 584,103 1.2440 726,649 24878 8059 8"" FM / 1ST ST SW - 43RD AVE TO 27TH AV WWC 02/22/08 60,059 1.2440 74,716 24905 8059 DAISIE HOPE CENTER LIFT STATION WWIL 03/10/08 84,868 1.2440 105,579 24995B 8061 FIELDSTONE RANCH WWC 03/27/08 609,619 1.2440 758,392 25010B 8061 490 OLD DIXIE WWC 03/27/08 210,104 1.2440 261,378 25011B 8061 VERO CHRISTIAN CHURCH WWC 03/27/08 1,420 1.2440 1,767 25012B 8061 RINKER 53RD ST WWC 03/27/08 96,453 1.2440 119,991 25046B 8061 SEBASTIAN CROSSINGS WWC 05/13/08 58,682 1.2440 73,003 25062 8059 65TH STREET FORCE MAIN WWC 06/09/08 205,470 1.2440 255,614 25064 8059 LIFT STATIONS 68 & 69/BENT PINE REDIRECT WWIL 06/09/08 202,852 1.2440 252,357 25065B 8061 ASHLEY LAKES NORTH WWC 06/11/08 529,818 1.2440 659,117 25066B 8061 OAK ISLAND OFF-SITE WWC 06/11/08 178,481 1.2440 222,038 25068B 8061 VENEZIA ESTATES WWC 06/26/08 367,244 1.2440 456,868 25069B 8061 CENTURY TOWN CENTER WWC 06/26/08 170,191 1.2440 211,725 25073 8059 8TH ST FM - IR BLVD TO 82ND AVENUE WWC 07/14/08 8,729,604 1.2440 10,860,005 25084B 8061 37TH ST ROADWAY IMPROVEMENTS WWC 08/01/08 34,521 1.2440 42,946 25081B 8061 OAK ISLAND PHASE III WWC 08/31/08 28,513 1.2440 35,471 25082B 8061 BEANS UTILITY EXTENSION WWC 08/31/08 45,123 1.2440 56,135 25083B 8061 GRAND HARBOR RESERVE WWC 08/31/08 214,955 1.2440 267,414 25149B 8061 2015 9TH ST SW (BARKETT GRAVITY SEWER) WWC 09/25/08 5,500 1.2440 6,842 25150B 8061 16TH MANOR & 76TH DRIVE (POINTE WEST) WWC 09/25/08 20,797 1.2440 25,872 25151B 8061 53RD ST BTWN 58TH AVE & LATERAL H CANAL WWC 09/25/08 315,771 1.2440 392,833 25276B 8061 5555 20TH ST/SAM'S CLUB EXPANSION & WWC 12/09/08 16,883 1.2440 21,003 25277B 8061 11165 ROSELAND ROAD/KASHI CHURCH FOUNDP WWC 12/09/08 283,100 1.2440 352,189 25278B 8061 6655 US#1/NORTH COUNTY CHARTER SCHOOL WWC 12/09/08 5,914 1.2440 7,357 25279B 8061 NE CORNER OF 53RD ST & US#1-THE LANDINGS WWC 12/09/08 53,322 1.2440 66,335 25435B 8061 7965 BAY STREET/SEB RIVER MEDICAL PLAZA WWC 01/29/09 17,470 1.2063 21,074 25436B 8061 4250 38TH AVE/ST PETERS BAPTIST CHURCH WWC 01/29/09 350 1.2063 422 25437B 8061 6000 4TH ST/IMAGINE CHARTER SCHOOL WWC 01/29/09 32,715 1.2063 39,464 25451B 8061 10350 NORTH AlA (GOLDEN SANDS PARK) WWC 02/20/09 159,686 1.2063 192,630 25431B 8061 3555 9TH ST SW (ACE HARDWARE) WWC 03/10/09 13,387 1.2063 16,149 25432B 8061 8575 20TH ST (HYUNDAI CAR DEALERSHIP) WWC 03/10/09 28,526 1.2063 34,411 25469B 8061 WALGREENS - OLD DIXIE HWY WWC 05/11/09 133,428 1.2063 160,954 25492B 8061 CR510 & AlA - WABASSO BEACH PARK RESTORA WWC 06/05/09 218,262 1.2063 263,290 25496B 8061 11660 S. INDIAN RIVER DRIVE WWC 06/22/09 6,765 1.2063 8,161 25539 8061 ROCKRIDGE VACUUM SEWER PROJECT WWC 07/31/09 6,600,964 1.2063 7,962,750 25539A 8059 ROCKRIDGE VACUUM SEWER MITIGATION WWC 07/31/09 1,013,231 1.2063 1,222,262 25552B 8059 WABASSO BEACH PARK LIFT STATION WWIL 08/28/09 158,526 1.2063 191,230 25552C 8061 WABASSO BEACH PARK LIFT STATION WWIL 08/28/09 45,399 1.2063 54,765 25553B 8061 STORM GROVE MIDDLE SCHOOL WWC 08/31/09 116,020 1.2063 139,954 25554B 8061 KASHI CHURCH FOUNDATION - PODS A & K WWC 08/31/09 215,539 1.2063 260,005 25573B 8061 CHRIST THE KING PRESBYTERIAN - SEWER WWC 09/21/09 47,309 1.2063 57,069 25574B 8061 POINTE WEST MEDICAL OFFICES - SEWER WWC 09/21/09 25,614 1.2063 30,899 25576B 8061 HARBOR WALK/SPRINGHILL SUITES WWC 09/23/09 214,984 1.2063 259,335 25590B 8061 FIRE STATION #12 WWC 09/30/09 2,712 1.2063 3,271 25594 8059 LIFT STATION #58 ON 37TH ST IMPROVEMENTS WWIL 09/30/09 176,799 1.2063 213,273 256308 8061 MT. ZION BAPTIST CHURCH UTILITY IMPROVEM WWC 09/30/09 4,318 1.2063 5,209 256318 8061 9225 US 1 LIFT STATION IMPROVEMENTS WWIL 09/30/09 4,565 1.2063 5,507 256328 8061 MAIN ST & INDIAN RIVER DR BOAT RAMP WWC 09/30/09 3,800 1.2063 4,584 25636A 8059 WABASSO BRIDGE SUBAQUEOUS PIPE CROSSING WWC 09/30/09 1,163,429 1.2063 1,403,445 25638 8059 24"" FM - 15TH AVENUE TO OSLO ROAD WWC 09/30/09 275,623 1.2063 332,485 25657 8061 FPL GIFFORD SUBSTATION SEWER IMPROVEMNT WWC 01/19/10 9,337 1.1749 10,970 25667 8059 GRAND HARBOR REUSE 12"" PIPELINE Re Use 03/31/10 861,241 1.1749 1,011,877 25716B 8061 LEXINGTON PLACE PHASE 3 & 4 SEWER IMP WWC 05/27/10 172,585 1.1749 202,771 25717B 8061 LEXINGTON PLACE PHASE 2 SEWER IMP WWC 05/27/10 116,023 1.1749 136,316 25718B 8061 BENT PINE PRESERVE PHASE I SEWER IMP WWC 05/27/10 87,003 1.1749 102,220 25810 8059 SUMMER PLACE/SHELL LANE SEWER ASSESSMN7 WWC 08/31/10 64,524 1.1749 75,809 25813B 8061 IRCSD WABASSO SCHOOL SEWER IMPROVEMENT: WWC 09/03/10 16,614 1.1749 19,520 259028 8061 SHERWIN WILLIAMS (SEBASTIAN) SEWER IMP WWC 09/08/10 3,940 1.1749 4,629 25887B 8061 SEGOVIA LAKES SEWER IMPROVEMENTS WWC 09/10/10 417,480 1.1749 490,500 25924 8059 LATERAL G FM CONVERSION TO 8"" REUSE MN Re Use 09/30/10 1,064,664 1.1749 1,250,880 25925B 8061 ABC FINE WINES AND LIQUORS SEWER IMPROVE WWC 09/30/10 3,497 1.1749 4,109 25952 8061 HOOD RESIDENCE PRIVATE LIFT STATION WWIL 09/30/10 8,610 1.1749 10,116 25958B 8061 REALTORS ASSOCIATION OF IRC - SEWER WWC 12/09/10 53,174 1.1749 62,474 259788 8061 WINDSOR - OCEAN BLUFF SEWER IMPROVEMENT WWC 02/08/11 48,290 1.1398 55,041 26150 8059 FORCE MAIN - UNDER 66TH AVE & RANGELINE WWC 07/19/11 22,217 1.1398 421 25,323 4of5 Schedule 8 422 5of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 26189B 8061 GRACEWOODS WEST S/D-HABITAT FOR HUMANI- WWC 08/03/11 28,837 1.1398 32,869 26221B 8059 WATERWAY VILLAGE SEWER LINES WWC 09/09/11 183,156 1.1398 208,761 26272B 8061 TIRE KINDGOM SEWER IMPROVEMENTS WWC 09/30/11 1,524 1.1398 1,736 26293B 8061 NORTH SHORE CLUB SEWER IMPROVEMENTS WWC 10/31/11 163,630 1.1398 186,506 26397 8059 NWWTP REUSE STORAGE & REPUMP FACILITY WWIL 05/31/12 3,104,100 1.1107 3,447,592 26398 8059 82ND AVE BRIDGE RELOCATION & REUSE Re Use 05/31/12 169,579 1.1107 188,344 26624B 8061 IRCSD SUPPORT COMPLEX SEWER IMPROVEMEN] WWC 09/30/12 19,941 1.1107 22,147 266268 8061 SRA TRANSIT ADMIN FACILITY SEWER IMPRVMT WWC 09/30/12 24,744 1.1107 27,482 26634 8061 STORM GROVE -57TH & 66TH UTILITY CROSSING WWC 09/30/12 49,494 1.1107 54,971 266358 8061 QUAIL CREEK PD SEWER IMPROVEMENTS WWC 09/30/12 178,380 1.1107 198,119 26636 8059 NORTH CO R/0 BRINE/CR 510 FM TO REUSE WWC 09/30/12 949,402 1.1107 1,054,460 26666B 8061 FIELDSTONE RANCH S/D - PHASE 2 SEWER WWC 02/15/13 59,346 1.0829 64,263 26667B 8061 WINDSOR S/D - BLOCK 46 SEWER WWC 02/15/13 31,005 1.0829 33,574 27365B 8061 HARBOR POINT SHOPPING CENTER SEWER IMP WWC 09/30/13 92,430 1.0829 100,088 27366B 8061 CROSS CREEK LAKE ESTATES SEWER IMP WWC 09/30/13 599,936 1.0829 649,643 27378 8061 INEOS NEW PLANET BIO -ENERGY PH II SEWER WWC 09/30/13 8,331 1.0829 9,021 27379B 8061 WATERSIDE SUBDIVISION SEWER WWC 09/30/13 246,752 1.0829 267,196 274338 8061 THE VILLAS AT THREE OAKS SEWER WWC 10/31/13 437,771 1.0829 474,042 27439B 8061 COLLIER CLUB IIIB SEWER IMPROVEMENTS WWC 11/25/13 45,198 1.0829 48,943 27441B 8061 FIELDSTONE RANCH - PHASE 3 SEWER IMPRVMN WWC 12/23/13 82,220 1.0829 89,032 27443 8059 WEST WABASSO GRAVITY SEWER LINES WWC 01/06/14 929,180 1.0543 979,590 27514 8061 SOUTH COUNTY PARK SEWER & FORCE MAIN WWC 03/07/14 219,406 1.0543 231,309 27515B 8061 RESERVE @ PELICAN ISLAND S/D SEWER WWC 03/07/14 125,242 1.0543 132,037 27516A 8059 JOHNSON RESIDENCE GRAVITY SEWER EXTENSIO WWC 03/07/14 9,039 1.0543 9,529 27516B 8061 JOHNSON RESIDENCE GRAVITY SEWER EXTENSIO WWC 03/07/14 9,039 1.0543 9,529 27691A 8061 FARNSWORTH OSLO & 27TH SEWER IMPROVMNT WWC 05/30/14 3,500 1.0543 3,690 27693A 8061 COVE @ WATERWAY VILLAGE SEWER IMPROVMN WWC 06/01/14 164,358 1.0543 173,275 27762A 8061 COLLIER CLUB IIIC SEWER IMPROVEMENTS WWC 08/18/14 25,152 1.0543 26,516 27775A 8061 DOLLAR GENERAL (27TH AVE RUTZ CTR) -SEWER WWC 09/16/14 5,190 1.0543 5,472 27913A 8061 LAKE SAPPHIRE SEWER IMPROVEMENTS WWC 10/31/14 12,450 1.0543 13,125 27971A 8061 CUMBERLAND FARMS -45TH & US 1 SEWER IMP WWC 12/31/14 1,210 1.0543 1,276 28055A 8061 COLLIER CLUB PHASE IIID SEWER IMPROVEMNT WWC 04/22/15 61,621 1.0302 63,482 28315A 8061 MILLSTONE LANDING PHASE VI SEWER IMP WWC 09/30/15 229,648 1.0302 236,582 28316A 8061 MILLSTONE LANDING PHASE V SEWER IMP WWC 09/30/15 98,328 1.0302 101,297 28317A 8061 FIRE STATION #13 SEWER IMPROVEMENTS WWC 09/30/15 39,570 1.0302 40,765 28318A 8061 MILLSTONE LANDING PHASE IV SEWER IMP WWC 09/30/15 393,698 1.0302 405,586 28572A 8061 SERENOA PHASE 3 SEWER IMPROVEMENTS WWC 02/11/16 85,202 1.0000 85,202 28573A 8061 BERKLEY SQUARE S/D SEWER IMPROVEMENTS WWC 02/11/16 106,659 1.0000 106,659 28577A 8061 ADVANCED AUTO PARTS OSLO SEWER IMP WWC 03/07/16 4,812 1.0000 4,812 28419A 8061 O'REILLY AUTO PARTS SEWER IMPROVEMENTS WWC 03/10/16 14,150 1.0000 14,150 28629A 8061 LILY'S CAY SEWER IMPROVEMENTS WWC 03/31/16 75,891 1.0000 75,891 28631A 8061 SEBASTIAN ASSIST LIVING FAC-WATERCREST WWC 03/31/16 1,564 1.0000 1,564 193270 8059 R&R SCHUMANN DR F.M. WWC 06/16/00 27,577 1.6618 45,827 210600 8059 HAWKS NEST L/S R&R WWC 09/30/02 8,240 1.5812 13,029 229911 8059 MISC SEWER IMPROVEMENTS WC 12/30/05 27,312 1.3884 37,920 210590 8059 R&R WET WELL REHAB WC 09/30/02 107,188 1.5812 169,488 193240 8059 R&R WET WELL REHAB WC 06/16/00 80,868 1.6618 134,386 26084 6060 MODEL TJ125 TRADEWINDS GENERATOR SET WWIL 05/05/11 61,261 1.1398 69,825 27067 6060 125KW TRADEWINDS GENERATOR-L/S 200 WWIL 05/23/13 64,912 1.0829 70,290 27068 6060 65 KW TRADEWINDS GENERATOR - L/S 58 WWIL 05/23/13 50,780 1.0829 54,987 27273 6060 TRADEWINDS TOTAL PAK 125KW GENERATOR WWIL 05/22/14 65,405 1.0543 68,953 27272 6060 TRADEWINDS TOTAL PAC 65KW GENERATOR WWIL 05/30/14 46,515 1.0543 49,039 27714 6060 TRADEWINDS TOTAL PAK 125KW GENERATOR WWIL 11/30/14 68,983 1.0543 72,726 24374A 6065 VACUUM COMPRESSOR ASSEMBLY & DEBRIS TAN WWC 10/01/13 54,473 1.0829 58,986 27262 6065 V311LHAE/1300 VAC -CON SEWER CLEANER WWC 03/14/14 302,932 1.0543 319,367 28306 6060 TRADEWINDS TJ125 TOTAL PAC GENERATOR SET WWIL 09/17/15 58,417 1.0302 60,181 208440 8059 L/S GENERATOR SET REPAIR WWIL 09/13/01 9,886 1.6298 16,113 $75,791,786 $99,458,761 422 5of5 Schedule 9 282 OSP Marsh Asset Summary Facility Facility ENR CCI Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $0 $0 Water Treatment Plant WT $9,604,129 $9,893,422 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $0 $0 Water Distribution System WD $0 $0 Cannot Tie To Project CTTP $0 $0 423 1of1 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 28348E 6059 SIEMENS LUT400 ULTRASOUNIC OUTFLOW MEI WT 09/30/15 $19,172 1.0302 $19,750 28348A 6059 SD900 SAMPLER ON PORT COMPACT BASE WT 09/30/15 2,871 1.0302 2,958 283488 6059 SD900 CONTROLLER ON ROTOMOLD AWRS BAS WT 09/30/15 5,366 1.0302 5,528 28348C 6059 SD900 CONTROLLER ON ROTOMOLD AWRS BAS. WT 09/30/15 5,366 1.0302 5,528 28348F 8058 PUMP STATION WITH XYLEM PUMPS WT 09/30/15 689,923 1.0302 710,755 28348D 8058 ALGAL HARVEST SCREEN & FLEX RAKE WT 09/30/15 527,570 1.0302 543,500 28348 8058 OSPREY MARSH STORMWATER PARK WT 09/30/15 5,425,356 1.0302 5;589,171 28348AA 8060 OSPREY MARSH CONTRIBUTION FROM FUND 31 WT 09/30/15 2,905,416 1.0302 2,993,143 28348G 8058 OSPREY MARSH STORMWATER PARK-ADDL COS WT 02/11/16 23,090 1.0000 23,090 $9,604,129 $9,893,422 423 1of1 Schedule 10 Water Mains Diameter (Inches) Material Length (Ft) Unit Price Total 42 DIP 351 $250.00 $87,750 36 DIP 415 $230.00 95,450 30 DIP 8253 $180.00 1,485,540 27 PVC 1227 $180.00 220,860 24 DIP 21151 $147.00 3,109,197 741 HDPE 325 $180.00 58,500 1319 PVC 7721 $147.00 1134,987 20 DIP 85400 $125.00 10,675,000 693 HDPE 517 $150.00 77,550 34464 PVC 7800 $125.00 975,000 18 DIP 16467 $115.00 1,893,705 HDPE 3511 $125.00 438,875 PVC 5075 $115.00 583,625 16 DIP 243970 $104.00 25,372,880 HDPE 980 $115.00 112,700 PVC 75381 $104.00 71839,624 14 DIP 277 $95.00 26,315 HDPE 8749 $105.00 918,645 PVC 41 $95.00 3,895 12 DIP 117212 $86.00 10,080,232 HDPE 7323 $95.00 695,685 PVC 355427 $86.00 30,566,722 10 DIP 48495 $75.00 3,637,125 HDPE 1160 $85.00 98,600 PVC 118073 $75.00 8,855,475 $109,043,937 $3,702,900 Interceptor Gravity Sewers Force Mains 44 PVC 335 $275.00 $92,125 42 PVC 329 $250.00 82,250 33 PVC 136 $205.00 27,880 18 DIP 27 $115.00 3,105 $125.00 PVC 121 $115.00 13,915 16 PVC 741 $104.00 77,064 12 DIP 1319 $86.00 113,434 $115.00 PVC 7632 $86.00 656,352 10 DIP 693 $75.00 51,975 $115.00 PVC 34464 $75.00 2,584,800 $3,702,900 1 of 2 424 Force Mains 24 DIP 46520 $147.00 $6,838,440 HDPE 8811 $180.00 1,585,980 PVC 38809 $147.00 5,704,923 20 DIP 11413 $125.00 1,426,625 PVC 697 $125.00 87,125 18 DIP 7383 $115.00 849,045 PVC 3293 $115.00 378,695 16 DIP 16935 $104.00 1,761,240 HDPE 1749 $115.00 201,135 PVC 40162 $104.00 4,176,848 1 of 2 424 14 12 10 M. R Schedule 10 DIP 3873 $95.00 367,935 HDPE 172 $105.00 18,060 PVC 15141 $95.00 1,438,395 DIP 18095 $86.00 1,556,170 HDPE 3521 $95.00 334,495 PVC 136115 $86.00 11,705,890 DIP 15998 $75.00 1,199,850 HDPE 40 $85.00 3,400 PVC 89460 $75.00 6,709,500 DIP 4408 $65.00 286,520 HDPE 1777 $75.00 133,275 PVC 151169 $65.00 9,825,985 DIP 23749 $55.00 1,306,195 HDPE 4119 $65.00 267,735 PVC 288996 $55.00 15,894,780 $74,058,241 2 of 2 425 Schedule 11 426 1ofl Land Facility Facility ENR CCI Current ASSET Classification ACQ COST Current Cost 218 Watewater WWT $4,506,787 $4,506,787 219 Water WT $1,334,803 $1,334,803 235 General Eng GP $553,681 $553,681 235 General Eng WIL $145,316 $145,316 235 General Eng NA $10,844 $10,844 257 Bio Ops BO $0 $0 Wastewater In Line WWIL $0 $0 268 Wastewater Collection WWC $0 $0 269 Water Dist WD $0 $0 426 1ofl Facility ENR CCI Current ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Cost 26489 9060 13 ACRES -S CO BRINE PRO] -1225 STH ST SW WT 219 $755,578 1.0000 $755,578 27743 9060 1400 OSLO ROAD - 3.2A CORNER OF 15TH AVE WT 219 167,738 1.0000 167,738 52130 9060 13.05 A NO.CO. WWTP PLANT SITE - 3550 49TH STREET WWT 235 46,680 1.0000 46,680 52160 9060 24.69 A. SITE OF R/0 PLANT WT 235 123,369 1.0000 123,369 521610 9060 CAPITALIZED INTEREST EXPENSE NA 235 3,132 1.0000 3,132 52170 9060 14.62 A WATER PLANT -OSLO WT 235 82,246 1.0000 82,246 521710 9060 CAPITALIZED INTEREST EXPENSE NA 235 2,154 1.0000 2,154 52300 9060 IRC UTILITIES WORKSTATION GP 235 37,050 1.0000 37,050 523010 9060 CAPITALIZED INTEREST EXPENSE NA 235 979 1.0000 979 52310 9060 .67 A NO.CO.-GIFFORD WATER PLT WT 235 6,177 1.0000 6,177 52470 9060 .52 A STORAGE TANK SITE -5850 COLLEGE LN WIL 235 10,400 1.0000 10,400 52790 9060 78.82 A WR-WWTP SITE -8405 8TH ST WWT 235 727,393 1.0000 727,393 52800 9060 13.47 AC VERO SANDS/BENT PINE WWT 235 418,530 1.0000 418,530 52830 9060 1.749 ACRES -NBWP WIL 235 89,518 1.0000 89,518 52860 9060 .73 A VISTA GARDENS SEWER GP 235 0 1.0000 0 52870 9060 2.03 A VISTA ROYALE SEWER GP 235 0 1.0000 0 52890 9060 .12 A VISTA GARDENS H2O DISTR GP 235 0 1.0000 0 52910 9060 .42 A GIFF H2O TOWER SITE -4690 28TH CT WIL 235 0 1.0000 0 52920 9060 SOD FARM -600 90TH AVE WWT 235 1,725,853 1.0000 1,725,853 53020 9060 SEA OAKS UTIL. SITE -8811 HIGHWAY AlA GP 235 241,000 1.0000 241,000 53030 9060 BREEZY VIL W/S PLANT SITE GP 218 5,879 1.0000 5,879 53060 9060 NORTH COUNTY R/0 PLANT - 7751 58TH AVE WT 235 199,695 1.0000 199,695 53150 9060 -50 A BLUE CYPRESS LAKE -6910 BLUE CYPRUS WWT 235 20,022 1.0000 20,022 53160 9060 N CO H2O TOWER SITE (ROSELAND)-13431 USl WIL 235 45,398 1.0000 45,398 53210 9060 GDU-S.CO. WWTP SITE PARCEL #1 GP 218 4,579 1.0000 4,579 53220 9060 GDU-S.CO. LIFT STA. EASEMENTS NA 218 4,579 1.0000 4,579 53230 9060 GDU-S.CO. WATER TREATMENT SITE GP 219 500 1.0000 500 53760 9060 29.10AC UTIL LIFT STATION -810 BAILEY DR NA 235 0 1.0000 0 5412 9060 17.18 ACRES ON 41ST STREET AND 43RD AVE GP - 269 254,023 1.0000 254,023 5412-1 9060 17.18 ACRES ON 41ST AND 43RD AVENUE GP 269 10,649 1.0000 10,649 54221 9060 1.19A EAST OF THE CENTRAL WWTP WWT 218 53,866 1.0000 53,866 542211 9060 1.56A ON 49TH ST - CWWTP EXPANSION WWT 218 69,784 1.0000 69,784 542212 9060 0.18A ON 49TH ST - CWWTP EXPANSION WWT 218 8,593 1.0000 8,593 542213 9060 0.34A ON 49TH ST - CWWTP EXPANSION WWT 218 15,849 1.0000 15,849 542214 9060 1.56A ON 49TH ST - CWWTP EXPANSION WWT 218 106,300 1.0000 106,300 54222 9060 1.557A EAST OF THE CENTRAL WWTP WWT 218 70,566 1.0000 70,566 542221 9060 1.99A -49TH STREET CRWWTP EXPANSION WWT 268 92,437 1.0000 92,437 542222 9060 4.69A - 31ST STREET CRWWTP EXPANSION WWT 268 102,165 1.0000 102,165 54223 9060 2.326A EAST OF THE CENTRAL WWTP WWT 218 105,413 1.0000 105,413 542231 9060 1.99 AC - 49TH STREET CRWWTP EXPANSION WWT 268 92,428 1.0000 92,428 S4224 9060 .992A EAST OF THE CENTRAL WWTP WWT 218 44,963 1.0000 44,963 542241 9060 2.OA - 49TH STREET CRWWTP EXPANSION WWT 268 87,582 1.0000 87,582 5422S 9060 1.212A EAST OF THE CENTRAL WWTP WWT 218 54,559 1.0000 54,559 54226 9060 1.19A EAST OF THE CENTRAL REGIONAL WWTP WWT 218 53,866 1.0000 53,866 54227 9060 .989A EAST OF THE CENTRAL WWTP WWT 218 44,801 1.0000 44,801 542280 9060 2.02AC 49TH STREET - CRWWTP EXPANSION WWT 268 92,227 1.0000 92,227 542282 9060 2.020 AC - 49TH STREET CWWTP EXPANSION WWT 268 92,072 1.0000 92,072 542283 9060 2.0 AC - 49TH STREET CRWWTP EXPANSION WWT 268 91,191 1.0000 91,191 54229 9060 TAYLOR PARCELS (2) 1.01AC EACH - CWWTF WWT 218 91,011 1.0000 91,011 542291 9060 IDLETTE PURCHASE - 2.02 AC - CWWTF WWT 218 92,201 1.0000 92,201 542292 9060 2.33 A - CWWTP EXPANSION WWT 218 106,434 1.0000 106,434 $6,551,431 $6,551,431 426 1ofl INDIAN RIVER COUNTY mil r-. DEPARTMENT OF UTILITY SERVICES SCHEDULE OF WATER AND - SEWER RATES, FEES AND OTHER CHARGES EFFECTIVE 9f 8RR-March 1, 19992019 427 SCHEDULE OF WATER AND SEWER RATES. FEES AND OTHER CHARGES INDIAN RIVER COUNTY, FLORIDA Water ,SAel �rvic^e 1Availability Charge [fffineFly l(n9wn as Base Facility GhaFge] kNh a FC"I'7 n eS a re'a.••�•TQTTQVT— . Single -Family (per ERU) Manufactured Home 0.85 (per ERU) Multi -Family 0.85 (per ERU) Commercial (per ERU) $68.75 $&.697.44 $6:697.44 $�.7 .75 0 —35,000 Gallons Per Month Per Connection — per 1,000 Gallons $2.20 35,001-710,000 Gallons per Month Per Connection — Per 1,000 Gallons $2.4397 Over -710,000 Gallons Per Month Per Connection — per 1,000 Gallons $3-."Z.04 vi coccrciian 13,990Gao � Pc. MoAth Per Cenneetien — Rer 1,999 6allens Sewer Service Availability Charg Single -Family (per ERU) $144915.60 Manufactured Home 0.85 (per ERU) $1,,4913.26 Multi -Family 0.85 (per ERU) $14913.26 Commercial (per ERU) $1,1415.60 428 Volume Charge Per 1,000 Gallons —12,000 Gallons Per Month Maximum few Single Family 9. ManufaetWed L e flies (Ind- ..idual I. et...E1 0 to 12,000 Gallons (Billed Water Flow) Per 1,000 Gallons $2.86 Volume Charge Multi -Family Master -Metered & Commercial: 0 to 13,000 Gallons (Billed Water Flow) Per 1,000 Gallons $2.86 Above 13,000 Gallons (Billed Water Flow) Per 1,000 Gallons $4.29 Volume Charge for Mobile Home or Manufactured Home: $8.58 To be used only for sewer only accounts already established as of January 1, 2013, and new accounts after January 1, 2013 only if County water is unavailable Volume Charge for Single Family Homes under 3500 square feet: $20.02 To be used only for sewer only accounts already established as of January 1, 2013, and new accounts after January 1, 2013 only if County water is unavailable Volume Charge for Single Family Homes over 3500 square feet: $34.32 To be used only for sewer only accounts already established as of January 1, 2013, and new accounts after January 1, 2013 only if County water is unavailable SCF BiifiRo Gage — Rei Aeeae,Tt Per "�.;-Ath cnoe58 �viv l aie oar Eh arse—rr eateFthan �,6AA-6allens Rer Menth—Rer[RbI* Cn nr S._... -L.- Fge fee Bulk useFS will apply to flew ....eeeding t..tal ..-.paeit.. Re -se -Pied by bulk useF in all meteFS Bulk Sewer Billing Charge — Per Account Per Month $1.29 Service Availability Charge [formerly known as Base Facility Charge] Where Lines are Available — Per ERU $13.41 Volume Charge — Per 1,000 Gallons Water Meter Basis $2.63 Volume Charge — Per 1.000 Gallons Sewer Meter Basis $2.98 €;n.esreliume SbI GhaFge — Greater than 7,689 Gi-I"Oas Ip~ ", 44ARth Per €Rd* *OU..,L.- Fge f8F Bulk useFS Will apply to flow .,..eeeding tetal ..... aeit.. Excess Sewage Strength Charge Sewage Charge X Ratio of Total Dissolved Solids or Biochemical Oxygen Demand in Milligrams Per Liter / 250 429 Reclaimed Water €ffeetikedanaary-1, 2911 $0.6-9 €ffeetive danwaFy-1, 2912 $0.67 CFFeetiye jaquaFy ,i 2013Per 1.000 Gallons $4. -Pp. 2 1 Sludge and Seatage Rates (b) ChaFge Per 1,099 Gallens (a` $39.82 Charge Per Wet Tones} $-X5415.00 One Time Dump Fee for Recreational Vehicle(s) - Per Dump $10.00 IMPACT FEE [formerly known as CAPACITY CHARGE] Water— Per ERU Water Treatment Water Transmission Total Sewer — per ERU Wastewater Treatment Wastewater Transmission Total Line Extension Charges Main Extension —Water Per foot measured along front of property served Main Extension — Sewer and Sewer Laterals Per foot measured along front of property served (Pled -*Charge doubles if service available on one side only, minimum of 50 -feet per ERU, maximum of 100 -feet per ERU) $ 328676.00 $189624.00 $1,300.00 $2;9371,650.00 $-x&91.146.00 $2,796.00 c,�Cost Plus Overhead $1547Lost Plus Overhead 430 Other Charges Deposits — Required upon Opening, transferring or Reconnecting Service Residential and Commercial — Per ERU $50.00 Hydrant Meter $345.00 Charge for Returned Check As per Florida Statue Section 832.08 Issuance of Duplicate Bill $1.50 New or Revised Account Fee (Application Fee) $25.00 Meter Removal 5/8 Inch $38104.00 1 Inch $38104.00 1-1/2 Inch or Larger $48118.00 Water Service Connection 5/8 Inch Meter $4882,785.00 1inch Meter $4682,785.00 1-1/2 inch Meter $5482,785.00 Larger than 1-1/2 Inch Meter Cost Plus Overhead SeFve -Sewer Service Connection '�^s0,.�,dentierSinele Familv $5882,895.00 Commercial and Other Cost Plus Overhead Paved Read Cats Ee# Was QvPr#e;;G[ Read larking and Berin ($28(},, iRiF,,UM) rest of n ti d Crass Resteratien C # Plus OvArhPad 431 Unauthorized use of Fire Hydrants — per occurrence plus estimated water usage* $115.00 Other and Extraordinary Services Cost Plus Overhead Meter Installation 5/8 Inch Meter $4W329.00 1 Inch Meter $-2-426.00 1-1/2 Inch Meter $598644.00 2 Inch Meter and larger 3 Ineh Meter Cost Plus Overhead Fire Hydrant Meter Cast PlusG4er#ead Cost Plus Overhead Water Service ReeGaneGtier:�-Disconnect/Reconnect DuFing Involuntary Disconnect and Reconnect $2-575.00 Customer Requested Disconnect or Reconnect $75.00 After Working Hours** $3575.00 plus 25% Meter Rereads and Leaks Inspeetien $2G799 Delinquency Charge $2.00 Plus 1.5% Per Month General Service Call — during hours 75.00 General Service Call — after hours $75.00 Plus 25% Meter Test 5/8 Inch Meter 1 Inch Meter 1-1/2 Inch Meter or Larger Damage Repair $25.00 $25.00 Cost Plus Overhead Cost Plus Overhead Line Location Cost Plus Overhead *IRCDUS to be sole determinant of estimate of usage. **Generally, this service isnot offered after hours except for unique or emergency situations. 432 Site Plan Review 9aeFbea4$.00 Per Plan Pase Engineering Services Inspection Fee Water— Per Connection $25128.00 Water— Per Connection —After Hours $128.00 plus 25% Sewer— Per Connection Sewer — Per Connection — After Hours afteF ;eWFST$128.00 plus 25% $25128.00 Hydrant flew Test $60.99- Utility 6099-Utility Master Plan Revisions required by requested changes to the Indian River County Comprehensive Plan shall be paid by the applicant requesting the change. Cost Plus Overhead 434 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES ➢ Water and Wastewater Impact Fee Update ➢ Comprehensive Water, Wastewater and Reclaimed Water Rate Study xo�wvexcoGt October 2, 2018 - "toaioP Mike Rocca CMC Robin Chacko Raftelis Financial Consultants, Inc. 2 10/2/2018 Water and Wastewater Impact Fee Update 3 Impact Fee Overview ➢ Impact fees were established through Ordinance 91-9 with current amounts set in 1999 with an effective date of October 1, 1999. ➢ Historically, impact fees were developed and designed to comply with common law findings; however, in 2006, Section 163.31801 F.S. was added providing specific statutory requirements — of concern for the study are statute provisions requiring that: • Calculation of the impact fee be based on the most recent and localized data; and • In any action challenging an impact fee, the government has the burden of proving by a preponderance of the evidence that the imposition or amount of the fee meets the requirements of state legal precedent or this section. The court may not use a deferential standard. 4 10/2/2018 �13y- 2 Impact Fee Overview ➢ Water and wastewater impact fees are designed to recover major backbone treatment and transmission facility costs. ➢ Treatment facilities include: • Water - source of supply, water treatment plants, and on site high service pumping and storage facilities. • Wastewater — wastewater treatment plants and disposal facilities. i Transmission includes: • Water - major mains (generally greater than 10 -inches in diameter) together with remote high service pumping and storage. • Wastewater — Major force mains, interceptor gravity piping and pumping stations. STUDY RESULTS CALCULATED AND EXISTING IMPACT FEES PER ERU $8,000 $7,402.50 $7,000 $epo0 /$4;080.00 'Lob $5,000 d/ $5,000 ?- - / - $aAoo r= $4,096.00 $3,000 $2,796.00 ; Los250gpd $2.000 $1A00 $1,300.00 iOA101s 250' pd so Existing Calculated ® Potable Water la Wastewater .4 Note. reRo_V Stas4/tdht No �Yhe h<are anw this —fit*o f °'i% hot ti i h A -Q bpd �t ale fees ih dt s 6 10/2/2018 !, y 3 Impact Fee Comparison Indian River County E)dsting $1,300.00 250 $2,796.00 250 $4,096.00 Calculated $3,322.50 250 $4,080.00 250 $7,402.50 Other Utilities City of Fellsmere $1,340.00w 250 $249.50 250 $1,589.50 City of Melbourne $1,540.00 240 $2,210.00 240 $3,750.00 City of Vero Beach $1,499.00 275 $2,290.00 250 $3,789.00 Martin County Utilities $1,710.00 250 $2,100.00 250 $3,810.00 City of Stuart 1$1,933.00„ 250 $2,092.00 „ 250 J $4,025.00 Brevard County Utilities $1,903.00 200 $2,257.00 200 $4,160.00 -- -- - ��___ City of Port St Lucie _ $2,060.00 - 250 -.0 $2,430.00 — --- 250 -- "49-0.00] Ft. Pierce Utilities Authority $1,841.00 300 $2,815.00 240 $4,656.00 City of Palm Bay �$2,151.39 275 $3,139.20 210 ^ $5,290,59 St. Lucie County Utilities $3,773.00 300 $3,425.00 240 $7,198.00 -Avera a of Other Utilities g jE $1,975.04 - - - -$2,300.77 - $4,275.81 1. Per each utility's equivalency criteria unless other%vise noted. Conclusions ➢ The calculated impact fees are based on local current costs that reasonably reflect the costs of treatment and major transmission facilities that benefit new connections. ➢ The calculated impact fees reflect net amounts that are: • equitable and provide reasonable recovery without exceeding current cost of the expansion -related capital improvements associated with providing utility capacity to new connections; and • take into consideration revenues derived from other sources that are anticipated to pay for a portion of expansion related capital improvements. ➢ The facility cost data and engineering design criteria provided by the Utility engineering staff for this study appear to be reasonable and representative. ➢ No adjustments to the Utility's current LOS standards are required. 10/2/2018 49Y- 4 Conclusions ➢ The Utility currently imposes meter connection charges, deposits and other fees for new customers connecting to the system. Such fees are related to recovery of operating costs associated with establishing a new customer rather than capacity to serve the customer and are not impact fees. ➢ The County should conduct impact fee study reviews periodically (minimum of 3 -year intervals) or when there are any material capacity changes. It is recommended that the allocation basis between treatment and transmission be changed to reflect the findings of the Impact Fee Update Study 9 Suggested Adjustments to the Existing Impact Fee Allocations Reallocation . Impact Fee Treatment and Transmission.. Wastewater Existing Amount Percent $320.00 24.62% $980.00 75.38% $1,300.00 loc 00% $2,087.00 � 74.64% I $709.00 25.36% $2,796.00 1OC40.3% Calculated Amount $1,745.00 $1,577.50 $3,32-1.50 $2,410.00 $1,670.00 $4,0@1.00 Percent 52.52% 47.48% 10 % 59.07% 40.93% lock, Existing Revised Amount $682.77 $617.23 $1,300.00 $1,651.5C7,\/l $1,144.44 $2,796.00 Percent 52.52% 47.48% 100.00% 59.07% 40.93% 100.00% 10/2/2018 ��^ 5 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 11 10/2/2018 yy- 6 Utility Chang s 1999 to 2018 500% 200% 136% 133% -100% Overview of the Rate Study Process Reviewed Rate Structure for Equitable Cost Recovery. Reviewed Customers and Fiscal Requirements. )�, Reviewed Rates for Revenue Sufficiency. i Reviewed Budget Funding Considerations. ➢ Updated Miscellaneous Service Charges for Full Recovery. Examined ERU Reserve Accounts and Staff Concerns. Providing a Uniform Septic to Sewer Policy. 14 10/2/2018 X)/ - 7 Rate Structure & Equitable Cost Recovery Rate Structure is Good Reasonable Relationship Between ERU (Capacity), Consumption and Revenue RATiE EOUMMM `o�`eFom��9 `<��• `000' MOM cJo<F�e'c<cJo`� enc<e4e<c�e�eF Como¢<ca�oVc�aocpt 5 a,�ao `Moss a,�ao ��.yn G 15 Customer Projections (Conservative Approach) 120,000 100,000 80,000 60,000 40,000 20,000 0 ;ER�U G,rlow.t�h� 2018/19 2019/20 2020/21 2021/22 2022/23 C Water @ 2.0% 1--f.' Wastewater @ 2.800 16 10/2/2018 43,126 ' 4d,343 45,596 46,887 ; 64,347 48.2'1'7 60,649 61,858 63,090 65,628 2018/19 2019/20 2020/21 2021/22 2022/23 C Water @ 2.0% 1--f.' Wastewater @ 2.800 16 10/2/2018 10/2/2018 Rate Structure Modifications and Rate Adjustments ➢ REVENUE NEUTRAL Modifications (Tweaks) to Improve and Simplify: • Billing Charge Costs Recovered In Service Availability Charges; • Reduced Number of and Adjusted Water Block Allowances; • Adjusted Water Block Rates on Revenue Neutral Basis; and • Adjusted Wastewater Block 2 to be Uniform. 18 Rate Structure & Equitable Cost Recovery ➢ Water Modifications to Simplify and Improve • Billing Charge Cost Recovered In Service Availability Charge. • Adjusted Block Rates on Revenue Neutral Basis. 19 10/2/2018 Rate Structure & Equitable Cost ➢ Wastewater Modifications to Simplify and • Billing Charge Cost Recovered In Service Availability Charge • Uniform Cap and Block Allowances • Established New I&I Surcharge Recovery Improve Water MEMO_ --akmoa- Billing Charge Per Bill $1.29 Wastewater Eliminated Service Availability Charge Billing Charge Per Bill $1.29 Single Family / ERU $7.76 Service Availability Charge $8.75 Manufactured Home @ 0.85/ ERU $6.60 Single Family/ ERU $7.44 Multi -Family @ 0.85 / ERU $6.60 Manufactured Home @ 0.85/ ERU $7.44 Commercial / ERU $7.76 Multi -Family @ 0.85 / ERU $8.75 Volume Charges per 1,000 Gallons Commercial / ERU $14.58 Block 1 Per Month / ERU 0-3,000 $2.20 0-5,000 $2.20 Block 2 Per Month / ERU 3,001- 7,000 $2.42 5,001- 10,000 $2.97 Block 3 Per Month / ERU 7,001 - 13,000 $3.85 above 10,000 $7.04 Block 4 Per Month / ERU above 13,000 $7.70 N/A 1 $2.86 0-12,000 $2.86 19 10/2/2018 Rate Structure & Equitable Cost ➢ Wastewater Modifications to Simplify and • Billing Charge Cost Recovered In Service Availability Charge • Uniform Cap and Block Allowances • Established New I&I Surcharge Recovery Improve ... - MEMO_ --akmoa- Wastewater Billing Charge Per Bill $1.29 Eliminated Service Availability Charge Single Family/ ERU $14.58 $15.60 Manufactured Home @ 0.85/ ERU $12.40 $13.26 Multi -Family @ 0.85 / ERU $12.40 $13.26 Commercial / ERU $14.58 $15.60 Volume Charges per 1,000 Gallons Individually Metered Residential cap 12,000 $2.86 cap 12,000 $2.86 Multi -Family & Commercial: Block 1 Per Month Per ERU 0-13,000 1 $2.86 0-12,000 $2.86 Block 2 Per Month Per ERU above 13,000 $4.29 above 12,000 $4.29 I&I Surcharge 1 100.00% 1. .1plicable to Blocks 1 and 2 wastewater volume rates on the difference between the measured wastewater flow and metered water flow. 20 Monthly Bill Comparisons Comparison Single Family of Bills Using 3,000 Current $40.10 and Proposed $39.53 Rates Difference -$0.57 -1.42% 5,000 $50.66 $49.65 -$1.01 -1.99% 8,000 $67.93 $67.14 -$0.79 -1.16% 10,000 $81.35 $78.80 -$2.55 -3.13% 15,000 $114.02 $119.72 $5.70 5.00% Mobile Home 2,000 $31.70 $30.82 -$0.88 -2.78% 3,000 $36.76 $35.88 -$0.88 -2.39% 5,000 $47.32 $46.00 -$1.32 -2.79% Commercial w/ 3 ERUs 12,000 $130.98 $133.77 $2.79 2.13% 20,000 $173.22 $178.10 $4.88 2.82% 25,000 $205.34 $207.25 $1.91 0.93% Monthly Bill Comparisons 21 22 10/2/2018 y�y' 11 520= ■'�I $10. $0 21000 3,000 51000 Usage yCurrent Rate S Proposed Rate $100 $so So IZ,o00 20,000 25,000 Usage Current Rate I Proposed Rate Impact on Single Family Connections Rate Structure & Rate Adjustment± Revenue Sufficiency Annual Operating Surplus(iDeficit) . $9.00 $7.50 $6.00 Rate funded R&R & OGO 0$4.50 Combined Surishis(Deficit) F. $3.00 $1.50 $0.00 2018/ 9 2019/20 2020/24 202.1/22 2022/23 {Yater Surplus(Deficlt) ^�-Wastewater urplus(�effcit) Operating Nalane o�nbned Surplus(Defici t) �Natc Funded &R OCO 25 26 10/2/2018 20.0% 20Aq% 15.0 % 15.00°k J G u w' ��• S.0°k - - - - 5.00% I'i 0.0% •�� 0.00% • 0 t'k •� v,S". •.� .v �T,�o� • �,�1• ,tin 10 • b0 y0 • �L L 46•'. li Li Li LO. L, -5.0°h •5.00% �. I! •10.0°/. Monthly Usage (F(gnq •10.00% Percent ofEventcatl.lowRan ge�CombinFed Rllllncrease(Uecrease)% Revenue Sufficiency Annual Operating Surplus(iDeficit) . $9.00 $7.50 $6.00 Rate funded R&R & OGO 0$4.50 Combined Surishis(Deficit) F. $3.00 $1.50 $0.00 2018/ 9 2019/20 2020/24 202.1/22 2022/23 {Yater Surplus(Deficlt) ^�-Wastewater urplus(�effcit) Operating Nalane o�nbned Surplus(Defici t) �Natc Funded &R OCO 25 26 10/2/2018 Typical Bill Comparison to Other Utilities 'r art Q� _..x_3_97 $3J,46 — w.s.r��Sr� 4 532.OQ 63 25.4 S 28.00 aaaSiM,:wa:4:�WJ 5,252 -- 1. IRC Typical Bill Amount (5,000 Gallons) Existing Proposed Water $20.49 $19.75 zoy — —, 0.17 Wastewater 30.17 29.90 Total $50.66 $49.65 J. II 27 Other Rate Adjustments Note: As capitalized within the utility enterprise and pursuant to current operations reclaimed water is exclusively a wastewater disposal activity. Miscella---r Service Charges Mft • ..... Reclaimed Water Rate Per 1,000 Gallons $0.67 Disposal Rate Per 1,000 Gallons $0.21 Sludge, Grease & Sep tage Rate Per Wet Ton $15.00 $15.00 Note: As capitalized within the utility enterprise and pursuant to current operations reclaimed water is exclusively a wastewater disposal activity. Miscella---r Service Charges Eliminated 10/2/2018 %✓%^ 14 Suggested Budget Policies ➢Annual R&R transfers from rate revenue is based on percentage of prior year gross revenues (12% Water & 10% Wastewater). Annual Operating Capital Outlay (OCO) based on last five-year average (approx. $1.3 M). ➢ R&R and OCO above policy funded from available unrestricted reserves. ➢ FW - Impact Fee Reserves to pay a portion of expansion related debt service. 29 Other Issues ERU Reserve Account ➢ To be discussed more fully in a later presentation. 10/2/2018 /J� y 15 Other Issues Uniform Septic to Sewer Policy 1. Project Funding • Property owners responsible for a minimum of 33% of the project. • The County will seek the balance of the funding from other sources. 2. Assessments Program • Maximum interest rates for each benefit assessment program will be limited to the greater of: (i) 2.0%; or (ii) one half the current Board of County Commission approved rate. • Amortization of a property's total assessment shall be through equal annual installments, plus assessment expenses, over a period not exceeding 20 years. 31 Other Issues Uniform Septic to Sewer Polic 3. Connection Incentives • Option 1 provides a credit of 100% of the current wastewater impact fee ($2,796) when a single family property owner with an existing septic tank commits to connect prior to wastewater service being available at the property's location. • Option 2 provides a credit of 50% of the then applicable wastewater impact fee ($1,398) when a single family property owner with an existing septic tank commits to connect within one year of wastewater service being available at the property's location. 32 10/2/2018 y� / 16 Salient Changes 1. Minor rate structure revenue neutral adjustments to improve and simplify. 2. Established new Reclaimed Disposal Rate. 3. Established new I&I surcharge. 4. Updated Miscellaneous Service Charges. 5. Suggested stable R&R and OCO budget policy. 6. Addressed Reserve Account issues. 7. Included a Uniform Septic to Sewer Policy. 8. Conduct periodic rate study reviews (every 3-5 years). 9. Provided for CPI indexing of rates. 33 Summary Recommendations 1. The County should proceed to adopt the following rate structure modifications and rate adjustments with an effective date on or after March 1, 2019: a. Adjust Service Availability Charges to recover respective billing charge costs; b. Reduce water inclining volume blocks from 4 blocks to 3 blocks; c. Adjust water inclining volume block rates per 1,000 gallons on revenue neutral basis as shown in rate study report; d. Bill all water and wastewater volume in hundreds of gallons. e. Reduce wastewater volume Block 2 from 13,000 to 12,000 gallons; f. Establish W Surcharge; g. Adjust monthly Fire Protection Fee to $15.16 per account; h. Maintain the Septage and Sludge Rate at $15.00 per wet ton; 34 10/2/2018 U��- 17 Summary Recommendations i. Establish a Large User Non -Pressurized Interruptible Service Disposal Reclaimed Water Rate of $0.21 per 1,000 gallons (available only through agreement where the Large User is required to accept a minimum of 75,000 gallons per day on an average annual basis); and j. Update Miscellaneous Service Charges per County Administrator's direction. 2. Establish R&R policies that allow for: a. Annual transfers of 12% and 10% of prior year's gross revenues for water and wastewater respectively; b. Fund balance of R&R from unrestricted Revenue Reserve Fund; c. Funding all R&R from the R&R Reserve Fund; and d. Maintain minimum R&R Reserve Fund balance of $2,500,000. 35 Summary Recommendations 3. Utilize Impact Fee Reserves, when available, to pay minimum of 25% water and 75 % of wastewater expansion related debt service. 4. Address delinquent Reserve accounts and establish policy as proposed in rate study report. 5. Consider Uniform Septic to Sewer Policy as proposed in rate study. 6. Provide appropriate notice to customers regarding the rate structure modifications and rate adjustments. 36 10/2/2018 1 J` 18 10/2/2018 Summary Recommendations 7. Conduct a rate study and policy reviews periodically (minimum of 3 -year to 5 -year intervals) to ensure that the existing rates and cost recovery program equitably provide sufficient revenues to address the fiscal and creditworthiness requirements of the Utility. 8. Adopt provision for indexing user rates by lessor of: a. the annual difference not less than zero between the CPI for All Urban Consumers for twelve months prior to April of the current year; or b. 3.0 percent. 37 Z,3y, 19 10/2/2018 Impact Fee Allocation Changes It is recommended that the allocation basis between treatment and transmission be changed to reflect the findings of the Impact Fee Update Study 41 10/2/2018 Miscellaneous Service Charges New or Revised Account Fee During Working Hours N/A $31.00 Water Service Connection 5/8" Meter $400.00 $2,785.00 1.0" Meter $460.00 $2,785.00 1.5" Meter $810.00 $2,785.00 2.0" Meter or Larger Cost Plus Overhead Cost Plus Overheads Sewer Service Connection Single Family° $500.00 $2,895.00 Other Than Single Family Cost Plus Overhead Cost Plus Overheads Meter Installation 5/8" Meter $130.00 $329.00 1.0" Meter $250.00 $426.00 1.5" Meter $500.00 $644.00 2.0" and Greater Meter Cost Plus Overhead Cost Plus Overheads Fire Hydrant Meter Cost Plus Overhead Cost Plus Overheads Engineering Services Site Plan Review: Less than 40 Units Cost Plus Overhead $50.00 min $62.00 Per Plan Page Site Plan Review: 40 and More Units Cost Plus Overhead $150.00 min $62.00 Per Plan Page 42 y�,- 21 Miscellaneous Service Charges Miscellaneous Service Charges Inspection Fee per Connection Existing Proposed Water During Working Hours $25.00 $128.00 Water After Working Hoursz $50.00 $128.00 plus 25 % Sewer During Working Hours $25.00 $128.00 Sewer After Working Hoursz $50.00 $128.00 plus 25 % Turn-Off/Turn-On' $25.00 Eliminated Turn -Off and Turn -On Combined N/A $182.00 Individual Turn -Off or Turn -On N/A $103.00 General Service Call $25.00 $117.00 During Working Hours Cost Plus Overhead $122.00 After Working Hoursz Cost Plus Overhead $122.00 plus 25 % Meter Rereads and Leaks Inspection to gravity sewer systems will be based on actual During Working Hours $20.00 $122.00 Line Extension Charges Water: $11.20 -Sewer: $15.77 per ft Cost Plus Overhead' NMENOM 5/8" Meter $100.00 Eliminated 1.0" Meter $125.00 Eliminated 1.5" Meter $300.00 Eliminated 2.0" Meter or Larger Cost Plus Overhead Eliminated Miscellaneous Service Charges 0 �Vx_ 22 Meter Removal Existing Proposed 5/8" Meter $30.00 $104.00 1.0" Meter $30.00 $104.00 1.5" Meter or Larger $40.00 $118.00 During Working Hours $25.00 Eliminated After Working Hours $35.00 Eliminated Meter Test 5/8" Meter $25.00 $117.00 1.0" Meter $25.00 $117.00 1.5" Meter or Larger Cost Plus Overhead $117.00 1. Includes an administrative charge of $25.00 2. As limited by County policy. 3. A surcharge of 25% will be applied to the charges for services provided after working hours. 4. Charge shown is for connection made to a low-pressure sewer system. Charges for connection cost plus overhead and administrative charge. to gravity sewer systems will be based on actual 0 �Vx_ 22 10/2/2018 Five Year R&R and OCO Funding Total R&R $19,357,900" Total OCO $7,045,700 FW 45 Miscellaneous Service Charges ftm X" x 4" Ta W/4" GV $1,019.00 4" x 2" Reducer 23.42 12"x2"Tap 151.14 2" Gate Valve 188.66 Saddle 146.00 2" Cor 159.79 2" Nipple 24.99 24.99 2" Poly Adter 48.02 48.02 48.02 2" Poly 50 ft 282.50 282.50 282.50 2" x 1"Y 63.45 63.45 63.45 1" Poly 10 ft 14.90 14.90 14.90 5/8 x 1" Curb Stops 2 59.66 59.66 59.66 2" Inserts 2 2.88 2.88 2.88 1" Inserts 4 4.16 4.16 4.16 Pre Plum Box 2 450.00 450.00 450.00 Total Materials $1,231.36 $1,290.36 $1,992.98 Average Cost of Materials $1,504.90 Fq 11 46 10/2/2018 ��/�'' 24 Basis Commercial Account 3.0 ERUs Volume Rate $2.86 $4.29 Surcharge Volume Rate 5.72 8.58 Volume Readings and Volume Charges Block 1 Block 2 Total No Surcharge Applicable Water Meter 36,000 12,000 48,000 Wastewater Meter 36,000 12,000 48,000 Volume Charge 102.96 51.48 154.44 Surcharge Applicable on Difference Between Water Reading and Wastewater Reading Water Meter 24,000 0 24,000 Wastewater Meter 36,000 12,000 48,000 Surcharge Flow 12,000 12,000 24,000 Regular Volume Charge $68.64 $0.00 $68.64 Surcharge 68.64 102.96 171.60 Total 137.28 102.96 240.24 Water Meter 36,000 0 36,000 Wastewater Meter 36,000 12,000 48,000 Surcharge Flow 0 12,000 12,000 Regular Volume Charge $102.96 $0.00 $102.96 FUJI Surcharge 0.00 102.96 102.96 Total $102.96 $102.96 $205.92 47 ��/�'' 24 IZ - <9. 2. INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 25, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utility Finance Manager Subject: Reserve Accounts BACKGROUND On December 20, 2016, the Indian River County Board of County Commissioners (BCC) approved conducting an updated rate study. On July 18, 2017, the BCC approved a Professional Services Agreement with Raftelis Financial Consultants to conduct a Comprehensive Water, Wastewater, and Reclaimed Rate Study. The scope of work included looking at recouping any cost of construction and the future renewal and replacement costs. It also included an analysis of impact fees, and line extension charges in order to ensure that they are meeting the capital costs affiliated with the related growth. In doing so, some related situations were reviewed with the consultant in order to assure that other operational concerns were addressed and incorporated into the study. One of the related areas involves reserve accounts. Reserve accounts are defined as accounts wherein impact fees were voluntarily paid in order to guarantee capacity in the water and/or wastewater system. Reserve accounts contain a certain number of equivalent residential units (ERUs). An ERU is defined as "the amount of water used or wastewater produced by a typical residential unit", or a maximum of 7,500 gallons per month. Once an impact fee is paid, there is a monthly service availability fee affiliated with that reserve account. Monthly service availability fees cover the operating costs affiliated with maintaining the reserved capacity in the water and wastewater system. Currently, Indian River County Department of Utility Services (IRCDUS) has 972 water reserve accounts with 3,736 ERUs and 998 sewer reserve accounts with 4,411 ERUs. The chart below depicts the total number of utility accounts and ERUs as well as the number of reserve accounts and ERUs. Type of Account Total Accounts All Types Total Active Total ERUs Accounts All Accounts Total Active Reserve ERUs Accounts Reserve ERUs Water 49,994 49,022 69,213 65,477 972 3,736 Sewer 29,770 28,772 49,241 44,830 998 4,411 Total 79,764 77,794 118,454 110,307 1 1,970 8,147 435 ANALYSIS It is important to understand that once an impact fee is paid, a utility account is established. Until the property is actually connected to the utility system, the account is referred to as a reserve account. Immediately upon receiving payment of an impact fee, IRCDUS is obligated to set aside and maintain the customer's share of capacity in the system. Once that happens, IRCDUS incurs certain reoccurring costs in order to maintain that capacity. IRCDUS is reimbursed for these reoccurring costs through the monthly service availability fees. For this analysis, the reserve accounts have been described in groups wherein there are similarities in the accounts within the group. These categories include accounts where the reserves were recently purchased in order to secure a building permit, accounts where the ERUs were purchased during various voluntary assessment programs and accounts where reserves were purchased for future development and often were required for a developer to obtain a concurrency certificate. Staff will describe concerns regarding some accounts within each category. Amongst more than one category, there are a small percentage of accounts where the account holder is not paying the monthly service availability fees. Even though IRCDUS is incurring the costs of maintaining the capacity, we are not receiving the reimbursement of the costs. This dilemma was reviewed extensively with our rate consultant. Second, amongst more than one category, there are accounts that have more ERUs than can be utilized on the property affiliated with the account, even at maximum buildout. Third, there are account holders amongst all groups that desire to relinquish their ERUs. Descriptions of the various categories follow below. Reserve Accounts where the impact fees were paid in order to secure a building permit In this group, there are a total of 412 water accounts that contain a total of 421 ERUs and 378 sewer accounts with 382 ERUs. Most of these accounts are for single family homes and were purchased in order to secure building permits. The majority of these accounts will become active service accounts within six months or less of the date of purchase of the ERUs. These accounts are all being kept current. For the most part, there are no concerns to be addressed under this category. Occasionally, an ERU is purchased with the intention of building in the near future and for some reason building does not take place. Currently, there is no allowance in County code for the return of these ERUs. However, staff will be recommending modifications to County Code to allow refunds under certain circumstances, including the one just described. Type of Account Number of Accounts Number of ERUs Water 412 421 Sewer 378 382 Total 790 803 Reserve Accounts where impact fees were paid during a voluntary assessment project Between 1984 and 1989, IRCDUS adopted resolutions that were affiliated with various voluntary assessment projects. During this time frame, IRCDUS promoted assessments in lieu of impact fees in order to generate revenues for expansion of the system. The assessment values equated to ERUs. The funds generated were expended many years ago for expansion of the utility. The service availability revenues generated from these voluntary assessments were pledged for coverage of various bond issues affiliated with many of the expansion projects. The majority of these voluntary assessment projects were sewer projects wherein the funds generated were used to make sewer available, primarily 436 in the north part of the county and the State Road 60 area. No one was forced to participate in the assessment project nor required to purchase ERUs. Customers purchased them strictly on a voluntary basis. Once the ERUs were purchased, service availability fees began to accrue. Over 11,000 ERUs were sold through these voluntary assessment projects. Over time, many of the parcels containing the reserves have been developed. However, 233 voluntary water and sewer reserve accounts remain in the system today. Those 233 reserve accounts hold a total of 1,277 reserves. Over ninety -percent of these account holders continue to pay their monthly service availability fees. Type of Account Number of Current Accounts* Number of ERUs originally purchased Number of ERUs remaining Water 78 2,050 219 Sewer 155 9,176 1,058 Total 233 11,226 1,277 `This is the number of accounts remaining that are attiliated with ERUs that were purchased during one of the voluntary assessments. The original number of accounts is irrelevant since oftentimes the parcels consisted of tens or even hundreds of acres each. As the properties were carved out for development, accounts were added to accommodate the carve outs. Included among the remaining account holders are some who have no plans to develop their property or connect to the county system, even though their properties are located within the urban service boundary. Some of them have expressed an interest in relinquishing their reserves. An allowance for such is discussed below in the recommendation section of this report. Most of these account holders continue to pay their monthly service availability fees. However, there are 21 accounts that are not paying the monthly service availability fees. These properties all have utility liens on them. It is important to understand that these few accounts have a large impact on cash flow and accounts receivable. Below is a chart that depicts the type of account, affiliated ERUs, and past due accounts receivable balances. Type of Account Number of Past Due Accounts Number of ERUs Accounts Receivable as of 6/30/18 Water 9 100 $108,041 Sewer 12 187 $370,418 Total 21 287 $478,459 Reserve Accounts where impact fees were purchased for a Planned Unit Development (PUD) Primarily, the ERUs in this group were purchased between Fiscal Year (FY) 2004 and FY 2007. At the time, there was an economic upswing, and residential development was widespread throughout the County, with heavy concentration in South County. A new practice became the standard during this time frame. Developers were buying up vacant land for PUDs. They then purchased reserves in quantities that were sufficient to cover every residence and building in the PUD. Between FY 2004 and 2007, a total of 17,244 water ERUs and 12,724 sewer ERUs were purchased. The majority of these ERUs became active water and sewer accounts within a few years of the original purchase. Some of the PUDs were fully developed while others only partially developed. Today, about twenty percent of these locations remain undeveloped, and fourteen percent of those are in the process of being developed. Only six percent are not being developed. Coincidently, only six percent of these account holders are not paying their service availability charges either. 437 Below is a table that depicts the past due balance on the six percent of the total accounts. Type of Account Number of Past Due Accounts Number of ERUs Accounts Receivable Water 9 882 $1,731,490 Sewer 6 876 $2,944,197 Total 15 1,758 $4,675,687 OPTIONS FOR CONSIDERATION: Several factors were considered before staff was able to suggest recommendations regarding reserve accounts. The first key factor was whether or not the service availability fees have been kept current. Overall, only six percent of the total ERUs sold by IRCDUS during one of the voluntary assessment projects or purchased for a PUD are affiliated with accounts that are not current. However, the impact of those few accounts on cash flow is quite significant. In reviewing these accounts with the rate consultant, it was concluded that when service availability fees are not maintained, the owner of the ERUs loses their rights to the capacity related to those ERUs. A similar concept was written into Resolution 87-142, which was adopted on December 1, 1987. At that time, the County could reclaim the ERUs and resell them. Staff is unsure when this practice was discontinued. In order to prevent excessive balances accruing on reserve accounts in the future, staff is recommending that after twenty-four months of service availability fees become delinquent, the county reclaim the ERUs affiliated with those service availability fees. Account holders would be notified and given the opportunity to bring the account current prior to the County reclaiming the ERUs. The manner in which those reserves are reclaimed will be elaborated upon within each applicable category of ERU discussed below. Other factors that were reviewed include the circumstance under which the ERUs were purchased, the time period during which they were purchased, the volume of other similar purchases, and whether or not the funds collected for such sales have already been expended to expand the system. Relative to the total number of ERUs sold by IRCDUS since its inception, most have been utilized to establish active service. IRCDUS utilized the impact fees that were collected to expand the capacity of the system and now provides service to those areas. Less than two percent of all ERUs sold are affiliated with reserve accounts. Within that two percent, there are some situations described herein that require some action on the part of IRCDUS in order to resolve various areas of financial concern. A very small percentage of these accounts are not in good credit standing with IRCDUS. Before considering any recommendations, the financial impact to IRCDUS was considered. Staff was tasked with making recommendations that would relieve some properties of a lien that has become so excessive, the properties are no longer marketable while not creating a policy that would be viewed as unfair by all of the thousands of customers who purchased reserves, paid for them in full, and kept their service availability fees current. Reserve Accounts where the impact fees were paid in order to secure a building permit Staff recommends updating County Code to allow for the refund of impact fees paid in order to secure a building permit if such request is within twenty-four months of the purchase of the ERU. The policy should include language that the impact fee can be refunded if the account is in good credit standing, you were the original purchaser of the ERU and if the parcel that it is attached to is intact as it was when the ERU was purchased. In other words, the parcel has not been combined with other parcels, nor was there a parcel split. This policy would be helpful to customers who purchased an ERU with the intention to build in the near future but for some reason their plans changed. Situations like this do not occur often and staff contends that there should be an allowance in County Code for such a refund. There is 438 no concern that this would have any significant impact on revenues nor create any other issues for the utility. Reserve Accounts that were purchased during a voluntary assessment project There are currently account holders whom possess ERUs that were purchased during one of the voluntary assessments and now have expressed the desire to relinquish their ERUs. Staff recommends updating County Code to allow for the relinquishment of such ERUs. With a few exceptions, staff is not recommending the refund of any of the impact fees paid during this time since the funds generated from the voluntary assessments were expended years ago in order to expand the system, and such refunds could have a large impact on fund reserves that are needed for near future expansion of the system. However, there are a few instances where service is unavailable within two hundred feet of the property. In these instances, a refund of the impact fee paid is recommended. Before relinquishment, the account balance would have to be brought current..A chart that reflects the potential impact if refunds were allowed for all reserve accounts is below. Type of Account Number of ERUs Annual Revenue Generated (Service Availability Fees) Cost to Refund Impact Fees Water 219 $ 23,783 $ 295,650 Sewer 1,058 $201,486 $1,428,300 Total 1,277 $225,269 $1,723,950 Within this same group of ERU accounts, there are 21 accounts with 287 ERUs that are past due. Eight accounts make up eighty-four percent of the past due accounts receivable category. Staff recommends giving the owner the opportunity to bring their account current within 90 days of being notified by IRCDUS via certified mail. Due to the complexity of factors related to the accounts receivable balances and the potential policy shift of reclaiming ERUs, staff shall utilize this time to research the legal, financial, and operational logistics of options that may include foreclosure. Reserve Accounts that were purchased for a PUD Staff has analyzed this group of account holders and recommends several actions related to this category. First, our rate consultant has advised, if service availability fees have not been paid, then the account holder loses their rights to the ERUs. Therefore, staff is recommending an update to County Code that defines the consequences of not paying service availability fees on reserve accounts. Before taking any action, staff recommends giving the owner the opportunity to bring their account current within 90 days of being notified by IRCDUS via certified mail. Due to the complexity of factors related to the accounts receivable balances and the potential policy shift of reclaiming ERUs, staff shall utilize this time to research the legal, financial, and operational logistics of options that may include foreclosure. It is possible that another unique situation exists amongst holders of ERUs purchased during a voluntary assessment or purchased for a PUD. It may be that the property contains more ERUs than can be utilized, even if the parcel were developed to its maximum buildout as allowed under the County's Comprehensive Plan. In these circumstances, staff is recommending that the accountholder be allowed to relinquish the number of ERUs owned over the maximum buildout allowed. Such relinquishment could only take place if the account was current. Once current, any subsequent bills would be based on the lower number of ERUs. 439 A last recommendation by staff shall be to provide one last amnesty program. The amnesty program gives the owner the option to maintain ownership of the ERUs affiliated with the property. Included in this program would be an option for the owner to elect to turn in any of their ERUs after bringing the account current. Any subsequent billing would be based on the reduced number of ERUs. If the account should become delinquent again, the ERUs will be reclaimed by the County after twenty-four months of service availability fees become past due. In order to accommodate the recommendations contained herein, modifications to County Code will be necessary. In all situations where a modification to County Code is recommended, staff would work with the County Attorney on said modification. Once complete in form, those modifications would come before the BCC for final approval. FUNDING There is no funding affiliated with this agenda item at this time. RECOMMENDATIONS . A summary of the recommendations contained herein is listed below: 1. Modify County Code to allow for the refund of impact fees paid, if such request is made within twenty-four months of the purchase of the ERU(s). It is recommended that this modification become effective January 1, 2019. 2. Modify County Code to allow for the relinquishment of ERUs purchased during one of the voluntary assessment programs provided that the property remains undeveloped and/or service is not available within two hundred feet of the parcel. Such relinquishment shall include a refund of any impact fees paid only if service is unavailable within 200 feet of the property. Accounts shall be brought current before allowing any such relinquishment. 3. Modify County Code to allow for the relinquishment of ERUs purchased at any time if the buildout of the property under the current comprehensive plan does not allow for utilization of all ERUs affiliated with the property. Unless the ERUs were purchased within the past twenty- four months, relinquishment shall not include a refund of impact fees. Accounts shall be brought current before allowing any such relinquishment. 4. Modify County Code to accommodate the County reclaiming any ERUs wherein twenty-four months of service availability fees are past due. 5. Modify County Code to provide a 90 -day amnesty period that also provides the property owner an opportunity to relinquish ERUs upon the account becoming current. 6. Direct staff to research the logistics of foreclosing on properties that have excessive accounts receivable balances. Attachments Resolution 87-142 440 RESOLUTION NO. 87- 142 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, APPROVING A CAPITAL PROJECT CONSISTING OF THE ACQUISITION AND CONSTRUCTION OF ALTERATIONS, EXTENSIONS AND ADDITIONS TO THE SANITARY SEWAGE COLLECTION, TRANSMISSION, TREATMENT AND DISPOSAL SYSTEM FACILITIES OF INDIAN RIVER COUNTY, FLORIDA; APPROVING AND ADOPTING THE PLANS AND SPECIFICATIONS PREPARED AND SUBMITTED BY THE ,. ENGINEERS FOR THE COUNTY IN CONNECTION WITH SAID PROJECT; DETERMINING TO LEVY AND ASSESS SPECIAL ASSESSMENTS IN LIEU OF IMPACT FEES AGAINST CERTAIN PROPERTIES OF OWNERS CONSENTING r� THERETO; PRESCRIBING THE MANNER OF SUCH CONSENT; REQUESTING THE CITY OF SEBASTIAN, FLORIDA TO ADOPT RESOLUTIONS LEVYING AND ASSESSING SPECIAL ASSESSMENTS IN LIEU OF IMPACT FEES PURSUANT TO PROVISIONS OF AN INTERGOVERNMENTAL AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA (the "Board" and "County", respectively) that: , I '•SECTION 1. AUTHORITY FOR RESOLUTION. This resolution is adopted pursuant to provisions of Ordinance No. 86-88 of the County (the "Ordinance"), Chapter 125, Florida statutes (1985)•, as amended, and other applicable provisions of law. SECTION 2. FINDINGS. It is hereby found and determined that: A. It is advisable, desirable and in the beat interest of the County i to undertake certain capital improvements consisting of the acquisition and "3 construction of alterations, extensions and additions to the sanitary sewage collection, transmission, treatment and disposal system facilities of the County (the "Project") in certain unincorporated areas in the northern portion of the County and in certain areas of the City of Sebastian, Florida (the "City"), all as more particularly described in the respective plans and specifications (the ! "Plans and Specifications") on file with the County. B. It is in the best interest of the County to assess Special Aaso$amsnts in Lieu of Impact Fees (individually, an "Assessment", collectively the "Assessments") against certain properties situate in certain unincorporated areas in the northern portion of the County to be serviced by the Project, the iI owners of which properties have consented thereto in the manner to be set forth herein (the "Assessed Properties"). G. Pursuant to the Intergovernmental Agreement (the 'Agreement j: between the County and the City. the County desires the City to adopt appropriate resolutions assessing Special Assessments in Lieu of Impact Tees against certain properties situate in the City to be serviced by the Project, similar in form and substance to the Assessments. D. It is in the beat interest of the County that the Assessments be levied on the basis of the number of Equivalent Residential Units ("ERUs attributable to the Assessed Properties. SECTION 3. APPROVAL OF PROJECT. The Project and the Plans and Specifications are hereby approved and adopted. SECTION 4. SPECIAL ASSESSMENTS IN LIEU OF IMPACT FEES. The County shall assess the Assessments against the Assessed Properties in accordance with the Ordinance. The Assessments shall be assessed on the basis of the number ERUs attributable to the Assessed Properties. The Assessments to be levied against the Assaised Properties shall be paid in ten (10) annual installments, together with Interest on the outstanding amount of the applicable Assessments at a rate not to exceed two percent (26) above the interest rate on the bonds to be issued by the County In connection with the Assessments. If any installment is not paid when due, the County may declare the entire outstanding amount of the Assessment, together with the accrued interest thereon and an appropriate interest and/or prepayment charge, immediately due and payable. Any Assessment or Installment thereof not paid when due shall be subject to a penalty at the 2 1 i• %� , � . •�' •airy it 3.%=. rate of one percent (la) per month or portion thereof until paid. The entire outstanding amount of any Assessment may be prepaid at any time provided that the accrued interest thereon and an appropriate interest and/or prepayment charge is paid together therewith. The Assessments shall be levied against the Assessed Properties on the basis of the number of ERUs assigned to and reserved for each of the Assessed Properties. The lien upon an Assessed Property resulting from the Assessment thereon shall be extinguished upon the recording in the Official Records of the County of an affidavit executed by the Chairman of the Board to the effect that the such Assessment has been paid in full or that sufficient security has been deposited with the County in order to insure timely payment of such Assessment. The lien upon an Assessed Property resulting from the Assessment thereon shall be extinguished as to a portion or portions of such Assessed Property upon receipt by the County of payment of a portion of the outstanding amount of the Assessment upon such Assessed Property together with the accrued interest thereon and an appropriate interest and/or prepayment charge, such portion to be determined by the County in its sole discretion which shall be at least pro rata based upon fair market values as established by •A appraisals acceptable to the County, or upon sufficient security therefor being deposited with the County, in either case followed by the recording in the Official Records of the County of an affidavit executed by the Chairman of the Board to such effect and describing in sufficient detail the portion or portions of the Assessed Property as to which such lien is extinguished. SECTION 5. IMPACT FEES NOT TO BE IMPOSED ON PROPERTIES PAYING ASSESSMENTS. An "Impact Fee", as that phrase is defined in Ordinance 84-18 of the County, as amended, shall not be imposed on the Assessed Properties. The term Assessed Properties shall only include properties the owners of which have 3 •� a - ro. given their written consents to the imposition of the Assessments in accordance herewith. SECTION 6. COLLECTION OF ASSESSMENTS. In lieu of the provisions for collection of the Assessments, as finally determined and adjusted, and all installments thereof and interest thereon set forth in the Ordinance, the County Intends to use the method of collection provided for under Section 197.363, Florida Statutes (1985), as amended, and to take all steps necessary in order to do so. SECTION 7. PUBLICATION OF RESOLUTION. The Clerk of the County is directed to cause this Resolution to be published one time in a newspaper of general circulation published in the County. SECTION 8. REQUEST CITY TO ADOPT RESOLUTIONS. The County declares it Intention and desire to construct certain improvements, included in the Project, within the City. Accordingly, the County hereby requests the City, in accordance with the Agreement, to adopt appropriate resolutions levying and assessing Special Assessments in Lieu of Impact Fees on certain properties situate in the City to be serviced by the Project, similar in form and substance to the Assessments. SECTION 9. MANNER OF CONSENT. Any owner of real property constituting one of the Assessed Properties shall evidence its consent to the Imposition of an Assessment by completing the consent form hereinafter provided for. The Wastewater Reservation and Consent to Special Assessment (the "Consent") shall be substantially in the form attached hereto and the Director of the Department of Utility Services of the County and the County Administrator are authorized to execute the Consent on behalf of the County with such additions, 4 deletions and changes as they shall approve, their execution thereof to constitute conclusive evidence of such approval. Such Consents shall be recorded In the Official Records of the County. In appropriate cases, the County may require the owner of a property to be assessed to agree to provide and keep in full force a letter of credit or other security, in form and substance acceptable to the County, with respect to the payment of such Assessment, prior to permitting such owner to consent to the imposition of such Assessment. In the event that such owner fails to timely so provide such letter of credit or other security, said consent shall be deemed null and void and of no force or effect. In the event that it appears at any time that any such letter of credit or other security is not going to be renewed, replaced or otherwise kept in force, the County, within a reasonable period of time prior to the termination of such letter of credit or other security, may declare the entire outstanding amount of the corresponding Assessment, together with the accrued interest thereon and an appropriate interest and/or prepayment charge, immediately due and payable and may draw on or otherwise collect upon such letter of credit or other security to satisfy such Assessment. The letter of credit shall be substantially in the form attached hereto with such additions, deletions and changes as may be approved by the appropriate officials of the County, their acceptance thereof to constitute conclusive evidence of such approval. Said officials of the County are also authorized to execute similar consents on behalf of the County in connection with the special assessments in lieu of impact fees to be imposed by the City in connection with the Project. SECTION 10. MISCELIMEOUS. The appropriate officials of the County are hereby authorized to take all actions necessary or desirable in connection with the Resolution, 5 or SECTION 11. EFFECTIVE DATE. This Resolution shall.become effective Immediately upon its adoption. The foregoing Resolution was offered by Commissioner Eggert who moved for its adoption. The motion was seconded by Commissioner Hi rd and, upon being put to a vote, the vote was as follows: Chairman Don C. Scurlock, Jr. Aye Vice -Chairman Margaret C. Bowman Aye Commissioner Richard K. Bird Aye Commissioner Carolyn K. Eggert Aye Commissioner Gary C. Wheeler Aye The Chairman thereupon declared the resolution duly passed and adopted this lst day of December , 1987. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA BY: Scurlock, Don I k Jr., ChWman Attei it". 0 i 0 C P APPROVED AS TO FOffil AND LEGAL SUFfICIENCY By Char feo P. VLtunac, Esquire County Attorney 6 } VASTEVATER CAPACITY RESERVATION .I' :�. AND CONSENT TO SPECIAL ASSESSMENT •jl . it 'PROPERTY OWNER'S NAME: PROPERTY'OVNI VS BAILING ADDRESS: jl PROPERTY CONTROL NUMBER: PROPERTY LOCATION: (Unincorporated area or Sebastlanl �I NUMBER OF ERUs RESERVED: SPECIAL ASSESSMENT AMOUNT; S ii LECAL DESCRIPTION OF THE PROPERTY: } VASTEVATER CAPACITY RESERVATION .I' :�. AND CONSENT TO SPECIAL ASSESSMENT •jl . it Reference is made to the information at the top of this page. The Undersigned, the owner of the Property defined below, hereby irrevocably consents jl to the Imposition by the County of a special assessment In lieu of impact fees in the amount not forth above (the "Special Assessment'). The payment of the �I Special Assessment together with the interest thereon and the charges in connection therewith will be secured by a lien against the Property. The Special ii Assessment is imposed in connection with the reservation for the Property by the County of the number of equivalent residential units ("ERUa') set forth above of �j wastewater treatment plant and transmission capacity. SECTION le of the Master Capacity Reservation and Consent to Special Assessment recorded in Official Record Book , Page of the Public Records of Indian River County, Florida In Incorporated herein by reference and i made a part hereof. IN WITNESS WHEREOF, the County has caused thin instrument to be e executed as of the day of 1987. }� INDIAN RIVER COUNTY, FWRIDA By: i? Terrance C. Pinto, Director Department of Utility Services By: Charles P. Balczun County Administrator ACKNOWLEDGED this __ day of • •z 1987. . Notary Public " My Commission Expiroa: (SEAL) • CONTINUED ON THE NEXT PACE ti •, V. 0 MASTER WASTEWATER CAPACITY RESERVATION AND CONSENT TO SPECIAL ASSESSMENT SECTION A INDIAN RIVER COUNTY, FLORIDA (the "County$'), hereby reserves the number of equivalent residential units ("ERUs") set forth above of wastewater treatment plant and transmission capacity, as defined in County Ordinance 84-18, as now or hereafter amended and supplemented (the "Reserved ERUs"), for the property described above (the "Property"), under the terms and conditions set forth herein and subject to the policies and practices of the County and its Division of Utility Services (the "Utility Division") of general application with respect to the reservation of wastewater treatment plant and transmission capacity in the County now or hereafter established. Terms and Conditions 1. The County plans to construct certain wastewater treatment plant and transmission facilities in accordance with plans and specifications on file with the Utility Division (the "Project"). The County will use its best efforts to complete the Project by August, 1989, but does not guarantee such completion date and will not be responsible for construction delays. Further, the County does not guarantee that wastewater service will be available to the Property upon completion of the Project. The availability of wastewater service may require the construction of additional transmission lines, laterals and other facilities as well as facilities to connect the plumbing systems on the Property to the County's wastewater system. Construction of any such additional facilities by the County may require further special assessments against the Property and/or other costs to the Property owner. No representation is made regarding the dates on which construction of any such additional facilities will be commenced or completed. The Property owner should examine the Project plans to determine the nature and amount of additional facilities which will be required before wastewater dervice will be available to the Property. The County expects to be able to have and will use its best efforts to have wastewater treatment plant capacity available for the Reserved ERUs when service is desired by the Property owner and otherwise available. If the County does not have such capacity available within a reasonable period of time after such date, the Property owner, at any time thereafter prior to such capacity becoming available, shall have the right to cancel the reservation for the Reserved SRUa by written notice thereof to the County. Such cancellation shall not be effective until a written instrument so indicating has been recorded by the County in the public records of the County. Such cancellation shall not affect the special Assessment, as hereinafter defined, in any manner whatsoever, including without limitation, the'terms of payment thereof. In the event of such cancellation the county hereby agrees to pay within six (6) months after the due date of the last regularly scheduled installment of the Special Assessment, regardless of any prepayment, to the owner of the Property as of the date of such payment an amount equal to the Special Assessment paid plus all interest paid thereon. The foregoing right of cancellation shall be the sole and exclusive remedy of the owner of the Property against the county in the event that such capacity is not so available. In no event shall the owner of the Property have the right not to pay the Special Assessment. 2. This reservation runs with the land and may not at any time be sold, transferred, or assigned by the Property owner, except to the County with its written consent or in connection with the sale of fee simple title to the Property. 0 3. If the entire Reserved ERUs are not reasonably expected to be needed for the Property, the county may reclaim the excess ERUs (the nExeess Me") for resale by written instrument, the original of which shall be recorded in the public records of the County and a copy of which shall be sent to the Property owner. Upon receipt of payment for the Excess ERUs and any impact fees and special assessments in connection therewith by the County from the purchaser of the Excess ERUs, the County shall refund to the owner of the Property as of the date the Excess ERUs were reclaimed an amount equal to the amount paid prior to the date the Excess ERUs were reclaimed for the Excess ERUs and any impact fees and spacial asaossments in connection therewith, exclusive of interest and costs associated therewith; provided, however, that the County's obligation to make such refund shall be limited to the amount received from such resale. The County will be under no obligation to find a purchaser for the Excess ERUs. Any amounts received by the County from the purchaser of the Excess ERUs in excess of the amount refunded shall belong to the County. r' 0. Commencing with the first month following completion base f:the: [Letterhead of Bank] IRREVOCABLE LETTER OF CREDIT NO. [Date] Indian River County, Florida 1840 25th Street Vero Beach, Florida 32960 Attention: Director of Budget and Management Dear Sir: 1. At the request of and for the account of (name and address of property owner] (the "Property Owner"). we hereby establish in your favor, in connection with the special assessment in lieu of impact fees imposed upon certain real property legal title to which is held by the Property Owner by resolution of the County adopted (the "Special Assessment"), our Irrevocable Letter of Credit No. (the "Letter of Credit ") in the - amount of $ ( as more fully described below), effective and expiring at 5:00 p.m. on or, if such day is not a Business Day, on the next succeeding.Business Day (the "Stated Expiration Date"), unless, at our option, we deliver to you a written amendment signed by an authorized signer (specifically referring to (name of Bank] Irrevocable Letter of Credit No. ") extending the Stated Expiration Date to the date set forth in such amendment, in which case this Letter of Credit shall expire on such extended Stated Expiration Date unless further extended, it being understood that we shall be under no obligation to grant any such extension. This Letter of Credit is subject to automatic termination as provided in paragraph 5 hereof. 2. We hereby irrevocably authorize you to draw on us in accordance with the terms and conditions hereinafter set forth, by one draft on us, an amount not exceeding Dollars ($ ) (the "Letter of Credit Amount"). 3. Funds under this Letter of Credit are available to you at the time specified below in one drawing by your draft dated the date of its presentation, stating on its face: "Drawn under [name of Bank] Irrevocable Letter of Credit No. ", certifying that the Property Owner is in default in payment of the Special Assessment, stating the amount drawn and stating your payment instructions. Such draft shall be presented to us at or such other place in the State of Florida as we may hereafter designate by written notice to you and shall be made in the form of a letter to us on your letterhead manually signed by an appropriate official of the County. Upon presentation of your draft, all in strict conformity with the terms and conditions hereof, we will honor the same in accordance with your payment Instructions on the later of (i) the second Business Day immediately following the Business Day on which you present to us your draft or the value date set forth in your draft. 4. As used herein the term "Business Day" means any day other than (i) a Saturday or Sunday, (ii) a day on which banking institutions in the State of Florida are required or authorized by law (including executive order) to close, or (iii) a day on which the New York Stock Exchange is closed. References to any time of day in this Letter of Credit shall refer to Eastern standard time or Eastern daylight saving time, as in effect -in Indian River County, Florida on such day. 5. This Letter of Credit shall automatically terminate upon the first to occur of: (a) the Stated Expiration Date (as such date may have been extended), (b) the date on which we receive a certificate from you terminating this Letter of Credit, (c) the fifth Business Day following the date on which you receive written notice from us stating that an Event of Default has occurred under the Reimbursement Agreement dated as of between the Property Owner and us (the "Reimbursement Agreement") and directing you to make a draw under this Tetter of Credit, or (d) the date on which the draft provided for hereunder is honored, This Letter of Credit shall be promptly surrendered to us by you upon such termination. 6. Only the County may make a drawing under this Letter of Credit. Upon the payment to the County or its account of the amount specified in a draft drawn hereunder, we shall be fully discharged on our obligation under this Letter of Credit, and we shall not thereafter be obligated to make any further payments under this setter of Credit. 7. This Letter of Credit sets forth in full the terms of our undertaking, and this undertaking shall not in any way be modified, amended, amplified or limited by reference to any document, instrument or agreement referred to herein or to which this Letter of Credit relates, except only the draft referred to herein; and any such reference shall not be deemed to incorporate herein by reference any document, instrument or agreement, except such draft. The draft referred to herein that is presented to us shall become an integral part of this Letter of Credit. S. This Letter of Credit is subject to the provisions of the Uniform Customs and Practice for Documentary Credits, 1983 Revision, International Chamber of Commerce Publication No. 400 (the "UCP") other than Article 54(e) thereof. This Letter of Credit shall be deemed a contract made under the laws of the State of Florida and shall, as to matters not governed by the UCP, be governed and construed in accordance with the laws of the State of Florida, without regard to principles of conflicts of law. 2 Very truly yours, [NAME OF BANK) By: Title: •i I Indian River County Utilities Item 12.G.2. Reserve Accounts/ERUs October 2, 2018 Equivalent Residential Unit (ERU) Per Indian River County Code of Ordinances Section 201.01 "Equivalent residential unit (ERU) is the amount of water used or wastewater produced by a typical residential unit, which water use ranges from zero to three hundred (300) gallons per day on a maximum day basis or zero to two hundred fifty (250) gallons per day on a maximum month basis. For manufactured home communities (MHC) or department -qualified, multi family designation (grouped units without exterior water usage, generally master -metered) a factor of 0.85 will be applied to purchased residential ERUs" Current Status, Type of Reserve Reserve Account Accounts E�RU s Water • Sewer 998 41411 Tota I11970 81147 ERU Cost as of 9/30/2018 NNNOW57- Monthly Service Availability Charge Type 5f1 50 Account ERU ERUs $ 9.05 $ 452.50 J $15.87 $ 793.50 • $24_92__ $1,246.00 Total AR 6/30/18 $8.9m AR past due reserves $5.1m 10/2/2018 Type 1: Building Permit Reserve • _'__9M 412 ! 421 378 _ 382 j 790 803 • Scenarios for Consideration 1. New: Account becomes active (connects to the system -no longer a reserve) 2. New: Account is kept current, but is not activated 3. New: Account is not kept current and is not activated 4. Existing: Account is kept current, but is not activated 5. Existing: Account is not kept current and is not activated Type 1: Building Permit Reserve • Majority of the Building Permit Reserve ERUs will connect to the system and become active accounts • No code allowance for those who do not connect Recommendation: Modify code to allow for the following — 1. New: Account becomes active Nothing 2. New: Current, not activated Allow for Refund of Fees* 3. New: Not current, not activated Allow partial refund of impact fees 'Original purchaser of Capacity reservation, account current, requested within 24 months of purchase 10/2/2018 , ,f 2- 3 10/2/2018 Type 2: Voluntary Assessment Reserve 219 $ 23,783 $ 295,650 +� 1058 $201,486 $ 1,428,300 1,277 $225,269 $1,723,950 Scenarios for Consideration 1. Existing: Account is kept current, property is undeveloped and service is available within 200' 2. Existing: Account is kept current, property is undeveloped, service is not available within 200' 3. Existing: Account is not kept current, property is undeveloped and service is available within 200' 4. Existing: Account is not kept current, property is undeveloped, and service is not available within 200' 5. Existing: Account is current, property is developed, within 200' but nof connected 6. Existing: Account is not current, property is developed, within 200' but not connected Type 2: Voluntary Assessment Reserve • Some account holders have no plans to develop • No code allowance for relinquishment of reserves Recommendation: Modify code to allow for the following — 1. Existing: Account is kept current, property is undeveloped Allow relinquishment and service is available within 200' 2. Existing: Account is kept current property is undeveloped Allow refund and service is not available within 200' 3. Existing: Account is not kept current property is Bring current, then allow relinquishment undeveloped and service is available within 200' 4. Existing: Account is not kept current and property is Bring current, then allow refund undeveloped 5. Existing: Account is current, property is developed, and Nothing service is available within 200' but not connected 6. Existing: Account is not current, property is developed and 90 -day amnesty, research logistics of service is available within 200' but not connected foreclosure �f;-" 4 Type 3: Planned Unit Development (PUD) Reserves �Qe AccountBR-eserve Annual Revenue Refund Amount ERUs (service Availability fee) • Scenarios for Consideration 1. Existing: Account is current, developer stills plans to utilize reserves 2. Existing: Account is current, developer doesn't want or need all reserves 3. Existing: Account is not current Type 3: Planned Unit Development (PUD) Reserves • Fifteen of the 944 PUD accounts make up over 50% of total A/R • Some account holders have more than they want or can develop per Comprehensive Plan • No code allowance for relinquishment of reserves Recommendation: 1. Existing: Account is current developer still plans to utilize reserves Nothing 2. Existing: Account is current, developer doesn't want or need all Modify code to allow reserves relinquishment with no refund 3. Existing: Account is not current Provide for 90 -day amnesty and research logistics of foreclosure 10/2/2018 2,971 $322,651 $3,862,300 3,096 $589,602 $8,656,416 Q. 6,067 _ $912,253 $12,518,716 J • Scenarios for Consideration 1. Existing: Account is current, developer stills plans to utilize reserves 2. Existing: Account is current, developer doesn't want or need all reserves 3. Existing: Account is not current Type 3: Planned Unit Development (PUD) Reserves • Fifteen of the 944 PUD accounts make up over 50% of total A/R • Some account holders have more than they want or can develop per Comprehensive Plan • No code allowance for relinquishment of reserves Recommendation: 1. Existing: Account is current developer still plans to utilize reserves Nothing 2. Existing: Account is current, developer doesn't want or need all Modify code to allow reserves relinquishment with no refund 3. Existing: Account is not current Provide for 90 -day amnesty and research logistics of foreclosure 10/2/2018 Recommendations: 1. Modify County Code to allow for the refund of impact fees paid, if such request is made within twenty-four months of the purchase of the ERU(s). It is recommended that this modification become effective January 1, 2019. 2. Modify County Code to allow for the relinquishment of ERUs purchased during one of the voluntary assessment programs provided that the property remains undeveloped and/or service is not available within two hundred feet of the parcel. Such relinquishment shall include a refund of any impact fees paid only if service is unavailable within 200 feet of the property. Accounts shall be brought current before allowing any such relinquishment. 3. Modify County Code to allow for the relinquishment of ERUs purchased at any time if the buildout of the property under the current comprehensive plan does not allow for utilization of all ERUs affiliated with the property. Unless the ERUs were purchased within the past twenty-four months, relinquishment shall not include a refund of impact fees. Accounts shall be brought current before allowing any such relinquishment. 4. Modify County Code to accommodate the County reclaiming any ERUs wherein twenty- four months of service availability fees are past due. 5. Modify County Code to provide a 90 -day amnesty period that also provides the property owner an opportunity to relinquish ERUs upon the account becoming current. 6. Direct staff to research the logistics of foreclosing on properties that have excessive accounts receivable balances. Questions 10/2/2018 I WATERWAY VILLAGE 58th AVENUE WIDENING PROJECT LIMITS 1- -1-1-1- 1 (o . . . . . . .#t U) A VCJVVr- � 'u'`tY �`r�fi;�` yrs Q , ��.'.`��� , �ajpnrlw PINE RID SUBDIVISION KINGS MUSIC LAN P.B. 17 PG 20 (P.B 6. PG 17) • DEVELOPER SEGMENTCOUNTY SEGMEi WIA WATERWAY WA Y' J A 0 VERO LAGO-PHASE I ISLES AT WATERWAY COVE \4 ;1VILLAGE PLAT 1A(P.B. 20 PG 16) PLAT I All ""(P.B. 21,,PG 64) (P.B. 26, PG 1 S F17w "T R;am r1n ill 12 • -. >, INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 21, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utility Finance Manager Subject: Uniform Septic to Sewer Policy BACKGROUND On December 20, 2016, the Indian River County Board of County Commissioners (BCC) approved several items related to the North County Septic to Sewer (S2S) Phase 1 project. One of those items included conducting an updated rate study. On July 18, 2017, the BCC approved awarding two Professional Service Agreements with Raftelis Financial Consultants, Inc. The first agreement described services in order to conduct a Comprehensive Water, Wastewater, and Reclaimed Water Rate Study. A key element in that first scope of services was to develop a uniform S2S policy. The second agreement was to conduct a Water and Sewer Impact Fee Study. ANALYSIS The BCC has made cleaning the Indian River Lagoon (Lagoon) one of their focal points. Many symposiums on the health of the Lagoon have addressed the potential impacts from existing septic systems. Therefore, Indian River County Department of Utility Services (IRCDUS) has taken a lead role in evaluating the feasibility of bringing centralized sewer services into areas currently serviced by septic tanks. IRCDUS worked with two engineering firms, Masteller and Moler, Inc. (M&M) and Schulke, Bittle, and Stoddard (SBS) Inc. to conduct two Sewer Feasibility Studies. M&M concentrated on the North County area while SBS looked at the entire county. Ultimately, a final ranking by area was created. The areas were ranked on several factors, including population density, proximity to surficial water including the Lagoon and Sebastian River, soil conditions, and the age of the septic systems in these areas. The first S2S project to come to fruition was the North County S2S Phase 1 project. This project is currently nearing completion. IRCDUS has several goals related to S2S projects. They include: • Working with regulatory agencies, residents, and other stakeholders to develop and implement the countywide S2S plan • Providing safe, reliable water and wastewater service in the urban service area 453 • Pursuing grant dollars and alternative funding sources for S2S projects • Developing a uniform S2S policy Staff worked with the rate consultant to develop the uniform S2S policy. In developing the policy, several factors were considered. First, governmental utility facilities, such as IRCDUS, typically follow the general principal that treatment and major transmission facilities are constructed by the utility and funded through a combination of resources consisting of debt, impact fees, and grants. The more localized facilities are either contributed to the utility by the land developer, extended and funded by the property owner, or installed through a benefit assessment program. Since costs for localized facilities are generally unique to each location, there can be significant cost differences for such projects, and those costs are the responsibility of the benefiting properties. A second utility principal is that customer growth typically results in economies of scale. This principle provides an opportunity for the utility to create financial incentives to connect to a centralized wastewater system without any undue burden on the utility's existing customer base. The key to providing an incentive is to create a uniform S2S policy that encourages connections through incentives for the property owners who participate in the programs. The added environmental benefit is that septic tanks are abandoned in lieu of connection to the centralized sewer system. There are two sets of costs affiliated with the S2S projects. First is the construction cost. This is typically passed onto benefitting properties through the assessment portion of a project. Second is the impact fee. This is also born by the benefitting property owners. Currently, there is no recommendation to modify the existing sewer impact fee of $2,796 per equivalent residential unit (ERU). Therefore, a single- family home can expect to fund $2,796 for a sewer impact fee in addition to their share of the construction costs. The creation of a uniform S2S policy recognizes that each project will be unique with its own set of constraints including costs; however, the policy provides for assessing the financial responsibility for each project on a uniform basis. In developing a uniform policy, it was important to be consistent with the County's 2030 Comprehensive Plan. Chapter 3A, the Sanitary Sewer Sub Element, describes ranking of S2S projects, goals to complete S2S projects and funding the projects. Several key concepts had to be incorporated into the policy. First, the benefitting property owners must be responsible for a portion of the construction costs. Their share of costs will be considered the assessment portion of the project. Second, S2S projects are typically quite costly on a per ERU basis. Therefore, in order to make the projects affordable, alternative funding sources must be included in the funding mechanism. Policy 5.6 of Chapter 3A of the Comprehensive Plan states that the County shall identify and pursue opportunities for State and Federal funding for the improvement and expansion of utility services, including S2S projects. It should be noted that some grants now require mandatory connection as a condition of the grant. The third concept included in the policy is to create incentives for early connection in order to maximize participation. Some of the potential funding sources are described below. Community Development Block Grants Program (CDBG) -This is a federal program that provides funding for housing and community development activities that meet one of three national objectives. They are to benefit low- and moderate -income persons, eliminate slum or blight, and address an urgent need that poses a serious threat to people living in that area. While many grants only fund portions of the construction costs, sewer hookups can be paid through these funds. 454 Regular Agenda ttern State Revolving Fund (SRF) Clean Water Fund/Small Community Wastewater Grant - The FDEP administers the SRF loan program for financing public sewer infrastructure projects. Funds are available for planning, design, and construction. Financing rates vary but are typically less than half the market rate and repayment terms are usually 20 years. Total Maximum Daily Load (TMDL) Water Quality Restoration Grants - These grants provide funding for best management practices including S2S projects. The applicant must provide a minimum of 50% matching funds for the total project cost. St. Johns River Water Management District (SJRWMD) Cooperative Funding - SJRWMD provides cost sharing for projects that benefit the District's core missions, which include water quality nutrient loading reduction. The annual available funds are limited, and there is a lot of competition for these grants. Secondly, funding is limited to a maximum of 33% of construction costs. The County has received up to $825,000 from this source for the West Wabasso Phase II sewer project. Federal Department of Environmental Protection (FDEP) 319 Grant - These grants can be used to implement projects or programs that will help reduce non -point sources of pollution. This includes septic tanks. Optional Sales Tax Dollars - The County currently sets aside 20% of its optional sales tax funds for Lagoon projects. The uniform S2S policy identifies funding mechanism options for S2S projects and provides incentives in order to maximize participation in the projects. The financial feasibility of these projects will be dependent on obtaining grant funds to offset the costs. Any alternative funding sources shall be sought in order to offset the project costs. Many grants provide for a maximum of 33% of the construction cost. Even if a third of the construction costs are covered by grants, other funding sources including those listed above shall be sought as well. Although the precise source of other funds would remain to be determined, in order for a S2S project to be successful, the goal has to be to obtain enough alternative funding sources to make the project financially feasible and to maximize customer participation thereby maximizing the net environmental benefits to the Lagoon. It is important that the project be economically feasible in order for it to make sense to pursue the project. Therefore, the policy shall be to seek 67% funding of the total costs from other sources. Utility reserve funds shall not be considered as a viable source of funding since utility fees that generated such funds are supposed to be used to benefit the parties contributing to those funds. Thus, one group of utility customers' fees shall not be used to support another group of customers. Second, the benefiting property owners shall be responsible for a minimum of one-third of the project costs. This portion will be treated as an assessment program. An example of the customer's monthly cost breakdown for a sample project is listed below. Assume a total project cost of $1,000,000 with 50 benefitting property owners which equates to a cost of $20,000 per parcel. Grant funds were obtained for 67% of the costs of the project. The current BCC financing rate is 5%. The assessment portion of the project will be amortized at 2.5%. The benefitting property 455 Regular Agenda ('tem owner will be responsible for $6,600 in construction costs financed at 2.5% over 20 years. The impact fee cost will vary based upon the owner's commitment to connect. The table below depicts costs for a customer that did not take advantage of any of the early connection incentives. For those that did, their obligation will be decreased by the $52.76 impact fee loan amount. Description Years 1-5 Years 6-20 Years 21 and beyond Impact Fee Loan $52.76 $0.00 $0.00 Assessment Loan (Divided into monthly $35.28 $35.28 $0.00 costs) Average bill of 5,000 gallons of water and $50.66 $50.66 $50.66 sewer service Total Monthly Costs $138.70 $85.94 $50.66 Third, provide a discounted financing rate for S2S projects. Rather than utilize the interest rate that is adopted by the BCC annually, a discounted rate is proposed. This rate would be the greater of two percent, or half of the BCC adopted rate that is in effect at the time the project is approved by the BCC. The BCC's current rate is 5%. Therefore, a project being approved today would be financed at 2.5%. Fourth, extend the amortization period from the ten-year term utilized for assessment projects to a twenty-year term. It is recommended that staff work with the Indian River County Tax Collector to add the annual assessment fee to the property tax bill in order to assure a more consistent reimbursement cash flow for the project. Unlike a lien that gets cleared during a property sale, the S2S assessment would remain on the property tax bill until satisfied. The feasibility of this program is yet to be determined. However, neighboring counties such as Martin County have found this method to be successful. It should be noted that this method would also involve additional costs in the form of an administrative fee pass through for the services of the Tax Collector. Last, provide a credit of 100 percent of the sewer impact fee to those property owners who commit to connect to the sewer system prior to the service being made available at the property's location. For those property owners that connect within one year after service availability, provide a credit of 50 percent of the impact fee. These credits would have to be funded from one of the grant sources that allow funding for expenses other than construction costs. Note, CDBG funds may be utilized for this purpose. RECOMMENDATION Staff recommends the Board of County Commissioners create a septic to sewer policy and direct staff to: • Require benefiting property owners to pay a minimum of 33% of project costs • Solicit alternative funding options, which include various grants, to cover the remaining project costs • Use optional sales tax dollars as needed, not to exceed 25% of project costs • Establish a S2S financing interest rate to be the greater the maximum of either 2% or half of the current BCC approved rate. Current rate is 5% so the S2S rate would be 2.5%. 456 Extend the amortization period from ten years up to 20 -year term and direct staff to work with the Indian River County Tax Collector to add the annual assessment fee to the property tax bill in order to assure a more consistent reimbursement cash flow for the project Offer a S2S impact fee credit of 100% for those property owners who commit to connect to the sewer system before sewer is available to the property. For those property owners that connect within one year from service availability, provide a credit of 50% of the impact fee. 457 INDIAN RIVER COUNTY SEPTIC TO SEWER PROGRAM UNIFORM POLICY History • March 8, 2016: BCC directed staff to evaluate a county wide Septic to Sewer program based the following phased approach:. ✓Phase 1: Develop a more comprehensive priority ranking plan along with cost estimates ✓Phase 11: Proposed changes to the county comprehensive plan ✓Phase Ill : Financing options and public outreach ✓Phase IV: Encumber funds and implementation of the priority ranking plan • October 18, 2016: BCC directed staff to develop a comprehensive Septic to Sewer priority ranking - Phase I • July 18, 2017: Staff presented the results of the comprehensive priority ranking plan. BCC authorized work order to Raftelis to start Phase III. • June 12, 2018: BCC adopted comprehensive plan revisions to the Sanitary Sewer Sub -Element- Phase 11. io/z/zoia 10/3/2018 la.G.3. Locations of Septic Tanks in Indian River County systems in Indian River County 1 3e. Inearioau of5eptie Tanks in Ind- F. C-sry r •' • • l -LL, f _Z t \-977.. ,L-_ :;_ '�_• as Lt a rr ' !• Vii? i+., !1 • tGl 4 .y�- • 0/2/2018 TOP 30 FINAL RANKING FROM THE COMPREHENSIVE STUDY PERFORMED AS PART OF PHASE 1 10/2/2018 Zv l �Ali- � Map Id. No 48 52 58 138 18 57 17 1 50 56 131 51 19 139 53 320 272 291 54 212 273 199 68 278 49 275 2 137 143 213 207 32 PP2 55 Subdivision Name Floravon Shores Subdivision Sebastian Highlands Unit 02 Collier Sebastian Highlands Unit 05 Hobart Landing Unit 2 OrchidIsland No. 2 Sebasllan Highlands Unit 04 Orchid Island No. 1 Arnia-and Beach Sub No 18& 2 Sebastian Highlands Unit 01 Sebastian Highlands Unit 03 - Nara rja 3'Nararja TR Shellmound Bch Replat of POR Sebastian Highlands Unit 02 Orchid Isle Estates Subdivision Hobart Landing Unit 3 Sebastian Highlands Unit 02 Replat PG 2• River Shores Estates Units 1-4 Pine Tree Park Units 1-4 Indian River Heights Units 1-9 Sebastian Highlands Unit 02 Replat PG 3' RainTree Corner Subdivision Diana Park Subdivision Verona. Estates Subdivision Sebastian Highlands Unit 13 Stevens Park Unit 1 & 2 Dales landing Subdivision Amos (A of E)' - Hallmark Ocean Subdivision Hobart Landing Unit 1 Winter Grove Subdivision Kanam h Acres Tropic Colony Subdivision Halleluiah Acres Little Portion Subdivision Replat OF Sebastian Highlands Unit 02 Replat PG 4' M Initial Ranking Final Ranking System Type 7 1-_j Gravity 9 r r 2 Vacuum 12 �' l ] Vacuum 1 [ 4 Gravity 3 5� ] Low Pressure 25 5 -] Vacuum 2 [_7_] Low Pressure 6 8 Gravity 24 [ 8 Vacuum 31 [-_10--j Vacuum 8 [_ I 11 ] Low Pressure 30 C11 Vacuum 14 L13 Vacuum 4 Low Pressure 38 r�_u 14 J j Vacuum 30 [-16_ ] Vacuum 22 [ _17 Vacuum 1S C17_-] Vacuum 45 17 Vacuum 11 [-20 Low Pressure 19 21j Low Pressure 17 [- 22 �� Low Pressure 29 [_ 22_1 Vacuum 21 r- 24 711 vacuum 20 r_24 -1 Low Pressure 15 [_ 24 ] Low Pressure 5 24 _'] Low Pressure 13 24 Gravity 26 1729-1_ Low Pressure 16 _ r-29 ] Low Pressure 27 E:31-:] Gravity 28 r-32-] Low Pressure 23 F 33 1 Low Pressure 10/3/2018 Pollutant Reduction Ib/yr Ib/yr/lot 949.44 26.37 1,027.53 36.70 13,577.22 29.20 965.00 37.12 737.76 33.53 10,018.99 22.87 473.15 33.80 2,802.36 33.36 17,256.07 22.89 1,580.57 9.41 326.94 29.72 17,845.33 16.96 2,428.71 36.25 270.20 38.60 1.268.19 19.22 11663.11 13.86 6,221.58 11.85 5,759.18 7.46 3,319.68 25.73 444'6827.79 557.62 27.98 105.88 9.63 5,988.17 9.64 1,657.82 5.47 169.33 24.19 46.71 23.35 115.80 38.60 136.40 8.02 632.10 24.31 164.70 13.73 1,114.80 7.69 231.60 38.60 201.17 9.58 69 ` 34 1 Vacuum 893.08 15.95 10/3/2018 CURRENT PROJECTS ➢ North Sebastian Septic to Sewer - Phase I Substantial Construction Completed September 28, 2018 ➢ North Sebastian Septic to Sewer - Phase II Design 90% Complete ➢ Proposal for design services received for Floravon Subdivision 10,2,2018 FUNDING Based on a construction cost of $1,000,000 with 50 benefitting parcels and funding granted to S2S projects in the past. Potential funding Sources Possible funding Comments Amounts SJRWMD $ 330,000.00 SJRWMD Cost -share will fund up to 33% ofthe construction cost Although the West Wabasso S2S was short listed for funding in the House State Appropriation $ TBD Committee, the County was not successful in securing grant monies. County has not been successful in the past. IRNEP $ 80,000.00 Based on the West Wabasso funding, 8% was utilized. $ 750,000.00 CDBG funding is only available to communities that are financially CDBG-NR disadvantaged and meets certain household income criteria. FDEP-State Funded Standard Grant $ 180,000.00 18% Based on the grant awarded for the West Wabasso Phase II Septic to Agreement Sewer Project. Benefitting Properties $ 210,000.00-$330,000.00 This amount ranges from 21% - 33% based on securing grant monies from otherfunding sources. IRC Optional Sales Tax $ 250,000.00 This is a Not to Exceed (NTE) amount up to 25% for Lagoon Projects. Total $1,000,000.00 These dollars do not include Engineering design, surveying & CEI. State Revolving Funds (SRF)- Can fund the $ 1,000,000.00 Plus Soft Cost Funds are available for planning, design, and construction. Financing rates entire Pri�M&fft vary but are typically less than half the market rate and repayment terms are usually 20 years. 71-3 Moving Forward/Next Steps County Goals ➢ Protecting Our Lagoon Work with the regulatory agencies, residents and other stakeholders to develop and implement the County Wide S2S plan ➢ Provide safe, reliable water and wastewater service ➢ Pursue grant dollars to minimize the overall impact to rate payers and be fair to all County citizens ➢ In order to qualify for these grants, they require connection to the Centralized System once installed ➢ Implement a County Wide S2S Connection Polief/2018 ecommendations ➢ Require benefiting property owners to pay a minimum of 33% of project costs. ➢ Solicit alternative funding options, which include various grants, to cover the remaining project costs. ➢ Use optional sales tax dollars as needed, not to exceed 25% of project costs. ➢ Establish a S2S financing interest rate to be the greater the maximum of either 2% or half of the current BCC approved rate. Current rate is 5% so the S2S rate would be 2.5%. ➢ Extend the amortization period from ten years up to 20 -year term and direct staff to work with the Indian River County Tax Collector to add the annual assessment fee to the property tax bill in order to assure a more consistent reimbursement cash flow for the project. ➢ Offer a S2S impact fee credit of 100% for those property owners who commit to connect to the sewer system before sewer is available to the property. For those property owners that connect within one year from service availability, provide a credit of 50% of the impact fee. 10/2/2018 10/3/2018 yf J 4 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney l3 . ^. County Attorney's Matters - B.C.C. 10. 2.18 O JCe of INDIAN RIVER COUNTY MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: September 25, 2018 SUBJECT: All Aboard Florida/Brightline Fees BACKGROUND ATTORNEY On February 17, 2015, the Indian River County Board of County Commissioners ("Board") voted to (1) appropriate $2.7 million as a fund to protect Indian River 'County against All Aboard Florida through litigation; and (2) direct staff to set aside $500,000 in Reserve Funds for the current fiscal year, and budget $1.1 million for each of the next two fiscal years. The number was determined based upon the concept of spending 1% of the annual budget ($2.7 million) to fight the All Aboard Florida project. It is over three and a half years later and there is $108,884.39 left in the All Aboard Florida account. Indian River County has filed all of the papers anticipated to be filed in the current federal litigation. The County Attorney's Office has just received an invoice from our outside counsel, Bryan Cave, for the month of August in the amount of $60,392.05. Bryan Cave estimates that the invoice for September will be approximately $76,000. If the court conducts an oral argument, Bryan Cave estimates preparation and attendance could cost approximately $15,000. Otherwise, the work in the federal litigation is complete. Additionally, on July 3, 2018, the Board voted to approve another contract with McDermott Will & Emery for six additional months of federal lobbying, to run through January 31, 2019. The agreement includes a fixed monthly fee of $10,000, paid at the beginning of each month for the first five months, with no charge for the final month, for a total of $50,000. Thus, the County Attorney's Office recommends that the Board approve a budget amendment of $92,500 to cover the September Bryan Cave invoice, the lobbying through January 31, 2019 and the costs of a potential oral argument in the federal litigation. FUNDING A budget amendment in the amount of $92,500 will be required to fund these expenses from General Fund/Reserve for Contingency. The County Attorney's Office recommends that the Board approve a budget amendment of $92,500 to cover the September Bryan Cave invoice, the lobbying through January 31, 2019 and the costs of a potential oral argument in the federal litigation. 458 F:Ui+omry1Lind.1GET1ERRLIB C CL4S—d.,W—WBAL-417.ndu h-d- 14. A, 1, October 2, 2018 ITEM 14.A.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 19, 2018 SUBJECT: Request the Board consider renaming North County Park to 'Fran Adams Park' in honor of the dedication and hard work by then Commissioner Fran Adams for making the park a reality. FROM: Peter O'Bryan Commissioner, District 4 459 14,13A BCC AGENDA October 2, 2018 ITEM 14.13.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 25, 2018 SUBJECT: Evans, Properties Dispersed Water Projects FROM: Commissioner Bob Solari I would like to discuss the possibility of Board support for Evans Properties Dispersed Water Projects. Thank you. 460 I q. -'F_ t October 2, 2018 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 25, 2018 SUBJECT: United Against Poverty (UP) Request for Grant Funding from the Florida Department of Economic Opportunity (DEO) FROM: Tim Zorc Commissioner, District 3 Discussion Item: I would like to discuss the Indian River County Board of County Commissioners support for the United Against Poverty (UP) grant request to the Florida Department of Economic Opportunity (DEO). The grant funding will allow UP to establish a new UP Center in Indian River County in their newly acquired 46,000 square foot citrus distribution facility located in historic Vero Beach. The new facility will provide sufficient size to consolidate the following programs: STEP, Crisis Navigation, Member -Share Grocery, and General Education and to provide additional space to hosts collaborating partners. I would request a letter of support from the County Commissioners to support the grant request by UP. 461 FiralP ENTERPRISE �.� FLORIDA® FLORIDA DEPARTMENT- ECONOMIC OPPORTUNITY 2018-2019 Florida Job Growth Grant Fund Workforce Training Grant Proposal Proposal Instructions: The Florida Job Growth Grant Fund Proposal (this document) must be completed and signed by an authorized representative of the entity applying for the grant. Please read the proposal carefully as some questions may require a separate narrative to be completed. If additional space is needed, attach a word document with your entire answer. Entity information Name of Entity: United Against Poverty Federal Employer Identification Number (if applicable): 11-2397936 Primary Contact Name: Austin Hunt Title: Founder/CEO Mailing Address: 2746 US Highway 1 Vero Beach, Florida 32960 Phone Number: 772.770.9113 Email: Austin@unitedagainstpoverty.org Secondary Contact Name: Franklin (Trip) Snelson Title: Project Director Phone Number: 772.205.2286, Trip@unitedagainstpoverty.org Workforce Training Grant Eligibility Pursuant to 228.101, F.S., the Florida Job Growth Grant Fund was created to promote economic opportunity by improving public infrastructure and enhancing workforce training. This includes workforce training grants to support programs offered at state colleges and state technical centers. Eligible entities must submit proposals that: • Support programs and associated equipment at state colleges and state technical centers. • Provide participants with transferable and sustainable workforce skills applicable to more than a single employer. • Are offered to the public. • Are based on criteria established by the state colleges and state technical centers. • Prohibit the exclusion of applicants who are unemployed or underemployed. 462 261,8-2019FLORIDA JOB GROWTH G:RANTFUND 1. Program Requirements: (If additional space is needed, attach a word document with your entire answer.) Each proposal must include the following information describing how the program satisfies the eligibility requirements listed on page 1. A. Provide the title and a detailed description of the proposed workforce training. see attached B. Describe how this proposal supports programs at state colleges or state technical centers. see attached C. Describe how this proposal provides participants transferable, sustainable workforce skills applicable to more than a single employer. see attached D. Describe how this proposal supports a program(s) that is offered to the public? see attached E. Describe how this proposal is based on criteria established by the state colleges and state technical centers. see attached F. Does this proposal support a program(s) that will not exclude unemployed or underemployed individuals? M Yes 0 No see attached 463 WORKFORCE TRAINI.N&GRANTPROPOSAL. G. Describe how this proposal will promote economic opportunity by enhancing workforce training. Please include the number of program completers anticipated to be created from the proposed training. Further, please include the economic impact on the community, region, or state and the associated metrics used to measure the success of the proposed training. see attached 2. Additional Information: (If additional space is needed, attach a word document with your entire answer.) A. Is this an expansion of an existing training program? 'M Yes ® No If yes, please provide an explanation for how the funds from this grant will be used to enhance the existing program. see attached B. Does the proposal align with Florida's Targeted Industries? (View Florida's Targeted Industries here.) M Yes ® No If yes, please indicate the specific targeted industries with which the proposal aligns. If no, with which industries does the proposal align? see attached C. Does the proposal align with an occupation(s) on the Statewide Demand Occupations List and/or the Regional Demand Occupations List? (View Florida's Demand Occupations List here.) 0 Yes In No If yes, please indicate the specific occupation(s) with which the proposal aligns. If no, with which occupation does the proposal align? see attached 46 201&20191FLORIDA JOB, GROWTH GRANT FUND D. Indicate how the training will be delivered (e.g., classroom -based, computer-based, other). If in-person, identify the location(s) (e.g., city, campus, etc.) where the training will be available. If computer-based, identify the targeted location(s) (e.g. city, county, statewide where the training will be available. see attached E. Indicate the number of anticipated annual enrolled students and completers in the proposed program. see attached F. Indicate the length of program (e.g., quarters, semesters, weeks, etc.), including anticipated beginning and ending dates. Begin Date: End Date: see attached G. Describe the plan to support the sustainability of the program after grant completion. see attached H. Identify any certifications, degrees, etc. that will result from the completion of the program. Please include the Classification of Instructional Programs (CIP) code and the percent of completer in each code, corresponding with Section E. see attached I. Does this project have a local match amount? E)Yes ONo If yes, please describe the entity providing the match and the amount (Do not include in-kind). see attached 465 J. Provide any additional information or attachments to be considered for the proposal. see attached 3. Program Budget (If additional space is needed, attach a word document with your entire answer.) Estimated Costs and Sources of Funding: Include all applicable workforce training costs and other funding sources available to support the proposal. 1.) Total Amount Requested $ 2,263,532 Florida Job Growth Grant Fund 2.) Other Workforce Training Project Funding Sources: City/County $ Private Sources $ 4,762,671 Other (grants, etc.) $ 653,250 Total Other Funding $ 5,415,921 3.) Workforce Training Project Costs: Equipment $ 936,524 Personnel $ 220,000 Facilities $ 4,988,650 Tuition $ Training Materials $ Other $ 1,534,279 Total Project Costs $ 7,679,453 Please Specify: see attached Please Specify: see attached P Note: The total amount of the project should equal the total amount requested plus the total other funding. 466 201;872019 FLORIDA JOB GROWTH GRANTFUND 4.) Provide a detailed budget narrative, including the timing and steps necessary to obtain the funding, how equipment purchases will be associated with the training program, if applicable, and any other pertinent budget -related information. see attached 4. Approvals and Authority (If additional space is needed, attach a word document with your entire answer.) A. If entity is awarded grant funds based on this proposal, what approvals must be obtained before it can execute a grant agreement with the Florida Department of Economic Opportunity (e.g., approval of a board, commission or council)? Approval of the Board of Directors B. If approval of a board, commission, council or other group is needed prior to execution of an agreement between the entity and the Florida Department of Economic Opportunity: L Provide the schedule of upcoming meetings for the group for a period of at least six months. ii. State whether entity is willing and able to hold special meetings, and if so, upon how many days' notice. Upcoming Board Meetings are: Oct 25 2018, January 24th 2019, April 25th 2019. A special meeting can be called with 10 days notice C. Attach evidence that the undersigned has all necessary authority to execute this proposal on behalf of the entity. This evidence may take a variety of forms, including but not limited to: a delegation of authority, citation to relevant laws or codes, policy documents, etc. Article 7 of the UP Inc By -Laws subsection "D" give authority for any officer so seek or accept gifts for general and special purposes of the corporation. Subsection A states that to Execute a grant contract UP Inc Board of Directors would need to provide authorization to the CEO to approve the agreement. 467 WORKFORCE TRAINING GRANT PROPOSAL I, the undersigned, do hereby certify that I have express authority to sign this proposal on behalf of the above-described entity and to the best of my knowledge, that all data and information submitted in proposal is truthful and accurate and no material fact has been omitted. United Against Poverty Name of Entity: Name and Title of Authoriz Representative Signature: Austin Hunt, Founder/CEO September 14, 2018 Signature Date: fe— Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty 1. Program Requirements A. Provide the title and a detailed description of the proposed workforce training. If additional space is needed, attach a word document with your entire answer. The Success Training Employment Program (STEP) is a unique adult workforce training program designed to help individuals overcome barriers to employment. The program was developed by United Against Poverty (UP), a non-profit organization founded 15 years ago in Indian River County, Florida; its purpose to inspire and empower people living in poverty lift themselves and their families to economic self-sufficiency. The first segment of STEP's three-phase program is made up of 120 hours of classroom instruction in the areas of emotional intelligence, workplace skill development and job acquisition training. Participants spend four hours a day, five days a week in a cohort setting where they learn the hard and soft skills that make them desirable employees. Upon completion of the in -class portion, students graduate into the second phase which focuses on individualized skill development, employment preparation and job placement. A Job Developer connects each participant with opportunities to interview for full-time positions that fit into their career path. Once an individual has obtained employment, they enter phase three (success coaching) which focuses on employment retention, career development and financial training for up to 3 -years or until the participant reaches 201% of the Federal Poverty Level. A grant award resulting from this proposal will allow UP to complete the funding necessary to establish a New UP Center in Indian River County. United Against Poverty embarked in 2015 on Phase I of a campaign to provide funds to purchase a building of sufficient size to consolidate its programs (STEP, Crisis Navigation, Member -Share Grocery, and General Education) and provide additional space to host its collaborating partners. Thanks to the generous support of community stakeholders UP successfully raised $2.2 million (in cash and pledges) to purchase a 46,000 square - foot citrus distribution facility and repurpose it. It is in the historic Main Street area of Vero Beach directly east of the Indian River County Administration Center. UP closed on the building in June of 2018. UP launched a campaign to the buildout, retrofit and improvement of this building in February 2018. Once finished, the new center will dramatically increase the ability of the most vulnerable members of the Indian River County community to receive a "Hand Up". The new center will provide low- income families, as defined by those earning 200% of the Federal poverty level or less, greater access to the much-needed resources provided by UP and its collaborating partner's services. UP and its partners will also increase their collaboration, efficiencies, and effectiveness through this consolidation. The results: decreased poverty and increased economic stability for families in Indian River County. B. Describe how this proposal supports programs at state colleges or state technical centers. If additional space is needed, attach a word document with your entire answer. This program provides a funnel of students into public secondary education institutions in Indian River County including Indian River State College and Treasure Coast Technical College. Forty-four 469 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty percent of STEP program graduates seek secondary or vocational education following their participation. Counseling provided during STEP encourages participants to seek secondary education at state schools. Given that the population the STEP program serves have significant barriers to employment, it is reasonable to expect that both current and future STEP graduates would likely not seek secondary education at secondary education schools without participating in the STEP program. C. Describe how this proposal provides participants transferable, sustainable workforce skills applicable to more than a single employer. If additional space is needed, attach a word document with your entire answer. STEP provides participants with new skills, an employment history and positive references. STEP program participants are offered an opportunity to earn up -to eight nationally -recognized training certificates as part of the curriculum. The certifications are intended to create a foundation of employability skills including; professionalism, business ethics, sexual harassment, food handling, personal hygiene, site place safety, customer service and cashiering. They provide basic employability skills that are applicable to most employers and occupations. Currently, these internationally recognized credentials are issued through a partnership with the IGA/Coca Cola Retail Learning Institute, a five million -dollar international computer-based training platform. According to a CareerBuilder survey of over 2100 employers in 2014, over 77% of employer's stated that soft skills are as important as hard skills. They identified emotional intelligence as a critical skill for successful employment. UP's STEP program is developed around their STEP into the Workplace Curriculum. Central to this curriculum is Emotional Intelligence training which is an innovative foundation curriculum and job retention strategy. This curriculum provides both theoretical and practical strategies that develop relational management skills, self-control and social awareness. As evidence to the value of their curriculum, UP in Indian River County currently works with 121 employment partners willing to interview and offer job opportunities to STEP program graduates. To ensure sustainability of the workforce skills that are developed, each participant is paired with a personal Success Coach who continues to work with them for three years to ensure they excel in their current position and become a strong candidate for future career advancement opportunities. Additionally, each Success Coach is a certified financial educator through the National Financial Educator's Council who assists STEP participants with financial education, goal setting and achievement during this period. D. Does this proposal support a program(s) that is offered to the public? Yes. All programs at UP are offered to the public that economically qualify (earning 200% or less than the Federal poverty level). E. Describe how this proposal is based on criteria established by the state colleges and technical centers. If additional space is needed, attach a word document with your entire answer. The STEP program aligns with criteria established and documented in the Florida College System's Strategic Plan 2012-2013 to 2017-2018. Specifically, the STEP program aligns with the main goals within the Strategic Plan as follows: 470 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty Expand and Maintain Access: UP's programming enhances the number of students enrolling in education. In addition to promoting high school graduation, and General Equivalency Diploma (GED) programs for participants without such credentials, UP's general education programming also promotes post -secondary education and vocational training. Our programs includes GED tutoring and basic computer skills to help participants to successfully navigating GED testing. In STEP's Career Pathway planning, if participants career development plan requires ongoing educational achievement, the goals are sequentially set by the Success Coach and participant. Once the GED is achieved as a pre -requisite for entry into the state college, STEP participants then move towards subsequent educational opportunities. Forty-four percent (44%) of STEP program graduates seek secondary education and/or vocational training following their STEP program participation, exceeding the performance indicator for students enrolling following high school graduation target of 37.6% specified in the Florida College System's Strategic Plan for 2017-2018. Increase College Readiness and Success: Counseling provided during STEP encourages participants to seek secondary education at state schools. This counseling is consistent with the High School outreach efforts described in the Strategic Plan, excepting that many of the individuals served by UP are not enrolled in a High School. Given that the population the STEP program serves have significant barriers to employment, including limited work history, no work history, substance abuse, mental health issues, and criminal backgrounds, it is reasonable to expect that both current and future STEP graduates would likely not seek or remain in secondary education at state colleges and technical centers without participating in the STEP program. Prepare for Careers: The STEP program has a 95% success rate of employment for all graduates in full calendar years 2016 and 2017, exceeding the performance indicator target of 72.9% specified in the Florida College System's Strategic Plan for 2017-2018. Further, as described in the response to 1.C., STEP participants can earn up -to eight internationally -recognized basic employment certificates during the training. These certificates are resume -builders and transferable to future employment opportunities. F. Does this proposal support a program(s) that will not exclude unemployed or underemployed individuals? Yes. The programs at United Against Poverty are specifically designed to serve unemployed and underemployed individuals, including displaced workers. G. Describe how this proposal will promote economic opportunity by enhancing workforce training. Please include the number of jobs anticipated to be created from the proposed training. Further, please include the economic impact on the community, region, or state and the associated metrics used to measure the success of the proposed training. If additional space in needed, attach a word document with your entire answer. Fully -operational, establishment of the New UP Center in Indian River County will substantially enhance economic opportunity by increasing the number of STEP graduates each year obtaining gainful employment. UP's STEP's program became operational in mid -2015. 471 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty Projected Schedule of Enhanced STEP Job Creation: Presently, UP graduates approximately 100 individuals per year and places them into employment, the 5 -year plan for program growth will demonstrate a 300% growth in program services which represents a conservative market share in the community being served. o 2019 Secure remaining funds to complete retrofit, initiate construction 0 2020 Increase STEP program graduates to 120 per year 0 2021 Increase STEP program graduates to 144 per year 0 2022 Increase STEP program graduates to 173 per year 0 2023 increase STEP program graduates to 250 per year 0 2024 Increase STEP program graduates to 300 per year Since its inception in 2015, the 301 STEP graduates that are currently employed are now cumulatively generating over $6.5 million in direct wages impact annually. If this success rate is extrapolated, by 2024 this program will have a projected 1,200 graduates (projecting an 85% retention rate). Cumulatively, they will generate approximately $28 million in direct wages annually by the end of 2024, creating a strong return on this one-time investment. In addition to the increase in direct wages and the associated indirect impact, STEP and UP's three other supporting programs will generate return on investment from the expansion of programming associated with the New UP Center from these additional areas of value: • UP's Organizational Economic Impact (value of the organization's salaries and services in Indian River County) • Reduced training and re-training costs to employers based on STEP graduates' high 1 -year annual retention rate compared to industry average • Social cost avoidance (reduction of public assistance as STEP graduates become gainfully employed) • Impact of UP's co-op grocery/personal care items program • Value of the New UP Center's reduced lease rates that will be provided to collaborating partner organizations • Value of the collaborative partner rental impact to UP's organizational sustainability • Value of the volunteer service associated with UP to the community The following table illustrates an estimate of UP's current annual economic impact to Indian River County, and its projected annual economic impact once the New UP Center is fully - operational: 4 472 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty Detailed supporting documents for these estimate calculations are available upon request Additionally, there will be a one-time economic impact to Indian River County associated with the construction value of the New UP Center's retrofit of $4,696,095. Additional Information A. Is this an expansion of an existing training program? If yes, please provide an explanation of how funds from this grant will be used to enhance the existing program. If additional space is needed, attach a word document with your entire answer. Yes. The retrofit of the New UP Center will provide three STEP classrooms and one computer center, allowing at full utilization 300 STEP graduates per year to enter gainful employment. Presently, UP has one classroom with limited computer terminal access. Based on UP's current facility limitations only, UP can support approximately 100 STEP graduates per year from the program. The STEP program consistently maintains a waiting list of individuals desiring to enter the program. B. Does the proposal align with Florida's Targeted Industries? (View Florida's Targeted Industries here.) If yes, please indicate the targeted industries with which the proposal aligns? If additional space is needed, attach a word document with your entire answer. Yes, STEP is a foundational program that aligns with Florida Targeted, as well as all other industries. An analysis of initial job placements from 2016-2018 indicates that 27% of all initial job placements were associated with Florida's Targeted Industries (Manufacturing 15%, Finance/Professional Services 5%, and Life Sciences 7%). A similar percentage of alignment with Florida's Targeted Industries is anticipated for the increase in number of graduates that result from the expansion of their program. It should be noted that Piper Aircraft employs more STEP graduates than any other UP employment partner. Aviation/Aerospace is a Florida Targeted Industry for Incentives. Piper has stated that they desire to continue to employ "many more" graduates of STEP (reference Piper Aircraft letter of support included with this proposal). 5 473 Current UP Annual Future UP Annual Economic Impact Economic Impact STEP Workforce $3,273,624 $9,820,873 Development Impact (one year's class only, not cumulative) UP's Organizational $3,320,949 $3,947,596 Economic Impact Training/Retraining $20,600 $61,800 Costs Avoided Impact Social Cost Avoidance $5,255,400 $15,766,200 Co-op Grocery Impact $4,149,505 $8,735,800 Discounted Partner $92,520 Lease Impact Reduction in Building $238,620 Rent Impact Volunteer Impact $401,376 $662,270 Total $16,421,454 $39,325.679 Detailed supporting documents for these estimate calculations are available upon request Additionally, there will be a one-time economic impact to Indian River County associated with the construction value of the New UP Center's retrofit of $4,696,095. Additional Information A. Is this an expansion of an existing training program? If yes, please provide an explanation of how funds from this grant will be used to enhance the existing program. If additional space is needed, attach a word document with your entire answer. Yes. The retrofit of the New UP Center will provide three STEP classrooms and one computer center, allowing at full utilization 300 STEP graduates per year to enter gainful employment. Presently, UP has one classroom with limited computer terminal access. Based on UP's current facility limitations only, UP can support approximately 100 STEP graduates per year from the program. The STEP program consistently maintains a waiting list of individuals desiring to enter the program. B. Does the proposal align with Florida's Targeted Industries? (View Florida's Targeted Industries here.) If yes, please indicate the targeted industries with which the proposal aligns? If additional space is needed, attach a word document with your entire answer. Yes, STEP is a foundational program that aligns with Florida Targeted, as well as all other industries. An analysis of initial job placements from 2016-2018 indicates that 27% of all initial job placements were associated with Florida's Targeted Industries (Manufacturing 15%, Finance/Professional Services 5%, and Life Sciences 7%). A similar percentage of alignment with Florida's Targeted Industries is anticipated for the increase in number of graduates that result from the expansion of their program. It should be noted that Piper Aircraft employs more STEP graduates than any other UP employment partner. Aviation/Aerospace is a Florida Targeted Industry for Incentives. Piper has stated that they desire to continue to employ "many more" graduates of STEP (reference Piper Aircraft letter of support included with this proposal). 5 473 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty C. Does the proposal align with an occupation(s) on the Statewide Demand Occupations List and/or the Regional Demand Occupations List? (View Florida's Demand Occupation Lists here.) If yes, please indicate the occupation(s) with which the proposal aligns. if no, with which occupation does the proposal align? If additional space is needed, attach a word document with your entire answer. Yes, STEP is a foundational program that aligns with the Statewide and Regional Demand Occupations, as well as all other occupations. An analysis of initial job placements from 2016- 2018 indicates that 59.2% of the initial job placements align with Occupational titles listed in Workforce Development Area 20's 2018-2019 Regional Demand Occupations list. The following table provides information on the alignment of STEP program graduates with Regional Demand and other occupations. Program Title Percentage Regional Demand Occupation SOc CIP Fed CIP Customer Service Representative 19.1% First•Llne Super. Of Office & Admin. Support Workers 431011 0252041100 520411 Manufacturing Technology 15.0% Sales Representatives, Wholesale and Manufacturing, Technical a 414011 0615061307 150613 Food Service 12.7% Food Service Managers 1190510252090500 520905 Marketing 12.0% Retail Salespersons 521401 Healthcare/Medical Office Specialist 7.59/aMedical Secretaries 436013 0351071603 510716 Medical Records and Health Information Technicians 2920710351071602 510716 Social Service 7.5% 511504 Hos atility & Lodging 6.7% 520904 Janitorial Services S.2% 460401 Commercial Foods 3.7% 120503 Early Childhood Education L5% 190709 Insurance Sales Agents 4.5% lnsurance Sales Agents 413021 0252190803 413021 Building Construction Technology L1% 151001 Landscape Management L1% 010605 Agriculture, General 1.1% 010000 Sports, Fitness and Recreation Management 0.4% 310507 Cosmetology 0.4% 120401 Applied Welding Technologies 0.4% Welders, Cutters, Solderers, and Brazers 1 5141210648050802 480508 A similar percentage of alignment with Region 20's Demand Occupations is anticipated for the increase in number of graduates that will result from the expansion of their program. D. Indicate how the training will be delivered (e.g. classroom -based, computer-based, other). If in-person, identify the location(s) (e.g. city, campus, etc.) where the training will be available. If computer-based, identify the targeted location(s) (e.g. city, county, statewide) where the training will be available. If additional space is needed, attach a word document with your entire answer. Training at the New UP Center will be delivered in-person in a classroom setting. Thirty-three (33%) of all training curriculum is computer-based and facilitated within the classroom setting. The training will be provided at the New UP Center located at 1400 27th St. Vero Beach, Florida. A public transportation "Go -Line" Bus Stop is located at one of the facility entrances, and the New UP Center is located adjacent to the Indian River County Administrative Complex, allowing facility users easy access to UP's programs as well as county government resources. E. Indicate the number of anticipated enrolled students and completers. If additional space is needed, attach a word document with your entire answer. The following table illustrates the individuals enrolled and completing classroom portion of STEP in its current facility, and in the New UP Center provided the funding is obtained as scheduled. 474 Florida Department of Economic Opportunity Workforce Training Grant Proposal— United Against Poverty F. indicate the length of program (e.g. quarters, semesters, weeks, etc.) including anticipated beginning and ending dates. Begin Date: End Date The classroom portion of STEP curriculum is 6 weeks. Presently, UP provides 6 cycles of the classroom training annually. Success Coaching occurs with our STEP graduates after job placement for up -to 3 years, or until they achieve economic self-sufficiency (defined as 201% of Federal Poverty Level as defined by participant family size), whichever occurs first. For reference, in 2017, 98 of the 109 STEP program graduates lifted themselves from poverty as defined by the Federal Government, and 22 lifted themselves into economic self-sufficiency (above 200% of the Federal Poverty level). In the New UP Center, the addition of two new classrooms and a dedicated computer lab will provide UP the facility resources to expand its STEP training and provide 15 cycles annually. Additionally, with increased staffing levels, UP intends to offer afternoon and evening STEP cycles in its new facility to allow greater access for Indian River County citizens. G. Describe the plan to support the sustainability of the proposal. if additional space is needed, attach a word document with your entire answer. This proposal is being submitted to complete the funding requirements for a one-time project creating a New UP Center in Indian River County. Sufficient funding for the new facilities' future operations is anticipated to be generated from United Against Poverty's normal recurring revenue streams (excepting near-term maintenance items described in paragraph 3.1.b of this application). Efficiencies created through the one-time completion this New UP Center project will generate approximately $320,000 total of annual savings/revenue streams that will be directed to expanding programs. These savings will result from consolidating UP's facilities, and the associated disposition of two buildings where their programs are presently operated. One building that is owned by UP will be sold (presently under contract), the other building is leased. The lease for the second building will be allowed to expire in April 2019. 475 Enrolled Completed 2016 (actual) 118 105 2017 (actual) 120 109 2018 (projected) 115 100 2019 (projected) 125 110 New UP Center Operational 2020 (projected) 133 120 2021 (projected) 160 144 2022 (projected) 192 173 2023 (projected) 278 250 2024 (projected) 333 300 F. indicate the length of program (e.g. quarters, semesters, weeks, etc.) including anticipated beginning and ending dates. Begin Date: End Date The classroom portion of STEP curriculum is 6 weeks. Presently, UP provides 6 cycles of the classroom training annually. Success Coaching occurs with our STEP graduates after job placement for up -to 3 years, or until they achieve economic self-sufficiency (defined as 201% of Federal Poverty Level as defined by participant family size), whichever occurs first. For reference, in 2017, 98 of the 109 STEP program graduates lifted themselves from poverty as defined by the Federal Government, and 22 lifted themselves into economic self-sufficiency (above 200% of the Federal Poverty level). In the New UP Center, the addition of two new classrooms and a dedicated computer lab will provide UP the facility resources to expand its STEP training and provide 15 cycles annually. Additionally, with increased staffing levels, UP intends to offer afternoon and evening STEP cycles in its new facility to allow greater access for Indian River County citizens. G. Describe the plan to support the sustainability of the proposal. if additional space is needed, attach a word document with your entire answer. This proposal is being submitted to complete the funding requirements for a one-time project creating a New UP Center in Indian River County. Sufficient funding for the new facilities' future operations is anticipated to be generated from United Against Poverty's normal recurring revenue streams (excepting near-term maintenance items described in paragraph 3.1.b of this application). Efficiencies created through the one-time completion this New UP Center project will generate approximately $320,000 total of annual savings/revenue streams that will be directed to expanding programs. These savings will result from consolidating UP's facilities, and the associated disposition of two buildings where their programs are presently operated. One building that is owned by UP will be sold (presently under contract), the other building is leased. The lease for the second building will be allowed to expire in April 2019. 475 Florida Department of Economic Opportunity Workforce Training Grant Proposal— United Against Poverty UP's Member Share Grocery Program is a model where participants must income qualify. The Members contribute a nominal handling fee for the food they select. Approximately 68% of the food is donated by Corporate Product Partners. Eighty-five companies, including Kellogg, PepsiCo, and Wal-Mart provide product to the Member Share Grocery Program. Their endorsement of the program's "cost -share" model reflects the integrity of the program's design. This model, which UP has operated for the last 15 years, is self-sustaining. Funding for crisis navigation, STEP, and education programs is provided through giving to UP's annual fund and grant funding. In the past year, 1,309 unique donors provided gifts to the annual fund. Forty-three foundations are supporting the organization. Special annual events such as the Thanksgiving Day Trot Against Poverty, Burgers and Brews—An American Heritage Celebration, and the Valentine Ball provide additional revenue to support program operations. UP is allocating 7,200 square feet of the floorspace to accommodate up to 12 partner organizations at the new center. UP presently partners regularly with over 48 local agencies on a referral basis, and has agencies co -located on their campuses. AARP Foundation's Senior Community Service Employment Program and the State Department of Children and Family Services are co -located with UP. In the new center, UP intends to co -locate additional partner organizations that provide needed services. UP will be offering partner organizations access to the space at the New UP Center at a rate that is below current market rates yet covers UP's costs. Additional earned income opportunities are being investigated include the Social Enterprise Center (SEC) that will be established in the New UP Center, as well as program curriculum sales and expanding into business training opportunities. The new center will provide space for UP's new SEC program that will provide a supplemental revenue as well as providing relevant training space for participants in small business development, entrepreneurial training and e-commerce. The success of the UP's proprietary curriculum STEP into the Workplace and their unique training methods have opened -up several conversations with employer and partner agencies on opportunities to monetize this success to support UP's ongoing programing. Paid -for -training with employer staff groups in Emotional Intelligence and other areas, as well as the idea of selling STEP curriculum to geographically distant agencies that can implement this transformational curriculum are also being explored. H. Identify any certifications, degrees, etc. that will result from the completion of the program. Please include the Classification of Instructional Program (CIP) code if applicable. If additional space is needed, attach a word document with your entire answer. STEP program participants are offered an opportunity to earn up -to eight nationally -recognized training certificates. The eight certificates are: Customer Service, Professionalism, Business Ethics, Sexual Harassment, Cashiering, Personal Hygiene, Site Place Safety, and Food Handling. These certificates are resume -builders and transferable to future employment opportunities. Additionally, each graduate receives a Certificate of Completion for the STEP program and a separate certification in the 40 -hour Emotional Intelligence curriculum. The program identifies two exceptional participants in each cohort with special recognition certificates of achievement. 8 476 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty Finally, each STEP program graduate is recognized with a certificate celebrating their initial employment. These are displayed in the STEP classrooms, offering positive reinforcement and motivation for subsequent participants. 1. Does this project have a local match amount? If yes, please describe the entity providing the match and the amount. If additional space is needed, attach a word document with your entire answer. UP's Board of Directors, Community Leaders who volunteered to support this initiative, and the private sector in Indian River County have pledged $4.8 million dollars to -date towards the New UP Center's total estimated project cost of $7.6 million dollars. Additional pledges of approximately $650,000 are anticipated to be received from the private sector within the next 6 months. This proposal requests the state to provide the remaining funding necessary to repurpose the New UP Center and provide increased job growth resulting from the expansion of their programs. UP engaged a group of volunteer community leaders in planning for this New UP Center project in January 2018. These community leaders wrote a "Case Statement" for this project that has been used to gain financial support from local philanthropy. This process of involving community leaders in project planning has resulted in stakeholders positioning UP to best serve the community's needs. J. Provide any additional information or attachments to be considered for the proposal. If additional space is needed, attach a word document with your entire answer. Indian River County is one of the 12 -county focus areas designated as Opportunities for Improved Economic Outcomes. This proposal specifically addresses the five areas identified for Indian River County needing improvement as follows: • High Unemployment— In today's economy, with the labor market near full employment, this proposal addresses a key resource by reengaging individuals with barriers to employment back into the workforce. STEP provides tangible skills training that expands the capacity of the local unemployed labor force and works actively with local employers to ensure that specific local needs are being met. This intentional dual focus, both on the employee and employer needs, creates much greater success in employment and has been well received by our employer partners. • Minimal Labor Force Growth —The STEP is designed to directly affect the capacity of workers to enter and thrive in a changing workforce. The program's high percentage of unemployed (77%) or underemployed (23%) graduates has direct impact on growing the areas labor pool. Thus, acting as countermeasure towards minimal organic labor force growth. To date this program has successfully reengaged over 300 local citizens and engaged 121 employers to partner in this effort. Support of this project will allow a three- fold expansion of this success. • Low Labor Force Participation Rate — STEP's high percentage of unemployed (77%) or underemployed (23%) participants is growing the area's labor pool; putting graduates in gainful employment and on a path to economic self-sufficiency. Workers with barriers to employment are gaining the soft and hard skills to enter the labor force and to successful retain employment. 9 477 Florida Department of Economic Opportunity Workforce Training Grant Proposal— United Against Poverty Annual Wages Below State Average — U P's programming is designed to engage/reengage its clients into gainful employment and guide them to a career path towards economic self- sufficiency. STEP students are a population that have significant barriers to employment and are unemployed or underemployed at STEP enrollment. STEP graduates entering the program with no work history, or chronic inability to retain employment, enter the workforce at the entry level. However, the program requires that the jobs offer a path for career advancement that aligns with a participant's Career Pathway. Student's select a career pathway during their training in the STEP program. A Rapid Employment component of STEP helps to address the issue of underemployment and displaced workers, with barriers, in offering them a direct path into employment due to their existing skills and background. This aspect of STEP benefits both the participant and the employer by making skilled labor force participants rapidly available to the market. In 2017, STEP Graduates earned an average wage of $11.07 per hour (37% above 2017 minimum wage). Although this wage is below the state average, it is a significant increase for the participants engaged in the program. In 2017, 98 STEP graduates lifted themselves from poverty, and 22 lifted themselves to economic self-sufficiency, which UP defines as household income equaling 201% or above the Federal poverty level. Rate of Individuals with Disabilities above State Avg. - Indian River County has a higher than state average rate of persons with disabilities. Due to this, it has been imperative for the STEP partner with a number of local agencies to provide job training for persons with visible and non-visible disabilities including: Mental Health Collaborative, Vocational Rehabilitation, New Horizons, EmployU, Mental Health Association and Substance Awareness Council, and The ARC of Indian River County. STEP has been successful in serving student referrals from these agencies. These students with a variety of barriers have successfully attained and retained employment through STEP. 3. Program Budget 3.1 Total Amount requested UP is respectfully -requesting the State of Florida consider a grant in the amount of $2,263,532 to support the New UP Center project in Indian River County. The basis of this request is: A. To provide the remaining totaling $1,216,253 necessary to complete the project including the retrofit of the building that has not been funded by the private sector in Indian River County. Note that the private sector support described in section 3.2 totals 82% of the building purchase and retrofit cost. B. Fund two near-term maintenance items totaling $1,047,279. These items will be material impacts to UP's annual fund (roof and HVAC replacements). 3.2 Other Workforce Training Project Funding Sources To -date, UP has received a total of $4,762,671 in cash and pledges from the private sector. Fundraising efforts performed to -date have generated a total of $2,177,500 in asks that are "pending decisions". It is estimated based on a fundraising industry 10 478 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty standard of 30% that the pending decisions will result in an additional $653,250 once they are closed. It is anticipated that these pending decisions will close between September 2018 and March of 2019. The total cash and pledges received to -date and the estimated additional private sector funding received from the pending decisions will result in $5,415,921 in private sector funding for the New UP Center. 3.3 Workforce Training Project Costs The Equipment and Facilities cost of $936,524 and $4,988,650 (respectively) are supported by attached cost estimates provided by Project Management Advisors, a consultant for this project. Personnel costs of $220,000 are UP staff costs associated with this project. Other costs consist of $486,991 for capital fundraising and project management, and $1,047,279 in near-term maintenance items discussed in item 3.1(b). The total of these items is $7,679,454 and represents the estimated total project costs for the New UP Center. 4. Detailed Narrative The New UP Center project consists of purchasing and retrofitting a building to consolidate and expand UP's services. On November 5, 2014 UP entered into an Option Agreement with Southern Fulfillment Services for the purchase of a former citrus packing facility located at 1400 27`h Avenue, Vero Beach 32960. The property, a 46,000 (exterior) square foot block building was purchased on June 30, 2018. UP closed on the building paying a total cash purchase price of $2,000,000. Note that on July 5, 2019 UAP received a current appraisal from Boyle & Drake Appraisal Company finding the current value of the property to be $2.9 million. UP has retained architects Cuhaci & Peterson (C&P) to develop the Architectural Design for the new center. The schematic design of the interior has been produced and construction documents are scheduled for delivery in October 2018. The goal is to raise total funding needs through this proposal and to complete the project in a single -scheduled build beginning in January 2019. A single -build retrofit for the New UP Center is anticipated to take approximately 6 months to complete (Summer -2019). UP conducted a best -value contractor selection process and has retained a General Contractor (Certified General Contractors) in September 2018. A final contract will be executed after the construction plans are finalized. If UP is unable to implement a single -scheduled buildout due to funding shortfalls; the retrofit construction will occur in two phases. • Phase 1 of the project will include build out of the Member Share Grocery Program, Warehouse area encompassing 22,000SF The Phase I retrofit is anticipated to take approximately 4 months to complete (Spring -2019). • Phase 2 would be to complete the balance of the current plan including partnership space, educational center, workforce development and entrepreneurial training classrooms and 11 479 Florida Department of Economic Opportunity Workforce Training Grant Proposal — United Against Poverty program offices encompassing 24,000SF The Phase II retrofit is anticipated to take approximately 4 months to complete after attaining the remaining funding. 12 480 DRAFT PROJECT BUDGET United Against Poverty Vero Beach Campus Area/ Useable (USF) 60.05 CAPfTAL`BUDGET USES 53.05 Structured Tel/Data Cabling 52.00 T.I. Construction Allowance; confirm IT budget for head end equip, phones, POS, etc. 52.05 General Contractor Preconstruction Services 7,500 52.10 General Contractor Costs 2,524,500 Blended $55/SF; does not include HVAC or Roof Replacement 52.15 Utilities During Construction 7,500 52.00 Total General Construction $2,539,500 $55.33 53.00 Misc. Owner Construction 60.05 Irrigation Capacity Charge 53.05 Structured Tel/Data Cabling 7,000 Allowance; confirm IT budget for head end equip, phones, POS, etc. 53.10 IT Network Equipment 25,000 Allowance; confirm IT budget for head end equip, phones. POS, etc. 53.15 Security 15,000 Allowance; Confine Security Requirements 53.00 Misc. Owner Construction $47,000 $1.02 54.00 Architect I Engineer 54.05 Architect fees 150,930 C&P contract amount including supplemental services 54.10 Civil Engineer fees 16,000 MBV agreement value 54.15 Architectural Construction Administration 8,500 Allowance 54.20 Structural Engineer 0 lincluded 54.25 A/E Reimbursables 3,000 Allowance 54.30 Supplemental Services Allowance 20,000 Includes Civil Scope supplement & misc. services 54.00 Total Architect 1 Engineer $198,430 $4.32 55.00 Testing I Inspection 55.05 Geotechnical Investigation and Report 3,000 confirm site scope of work 55.10 Material Testing & Inspections 7,500 confirm site scope of work 55.15 Special Inspection 5,000 Concrete, other 55.20 Envelope Testing 7,500 Allowance 55.25 Survey 3,500 Allowance 55.00 Total Testing / Inspection $26,500 $0.58 57.00 Miscellaneous Consulting 57.05 Permit Expeditor 57.10 Other Misc. Consulting 57.00 Total Miscellaneous Consulting 58.00 Project Management 58.05 Base Project Management Fees 58.10 Project Management Reimbursables 58.00 Total Project Management Fees 59.00 Permits 59.05 Building Permits 59.16 Trade Permits 59.15 Florida Building Code Surcharge 59.20 Utility Service Fees (Electricall Telecom/ Gas 59.00 Total Permits 60.00 Impact Fees 60.05 Irrigation Capacity Charge 60.10 Sewer Capacity Charge 60.15 Water Capacity Charge 60.20 Indian River County Impact Fees - Road 60.25 Indian River County Impact Fees - Fire 60.30 Indian River County Impact Fees - Law 60.35 Other Impact Fees 60.00 Total Impact Fees 0 included in C&P contract 0 $0 $0.00 69,800 In UAP budgetPMA Contract dated 12/1117 is $69.600+$4,500 reimb. 4,500 74,300 $1.62 22,721 Allowance 500 Allowance 116 TBD $23,337 $0.51 TBD; will need calculations done by MEP engineer TBD; will need calculations done by MEP engineer 120,000 Rough estimate; confirm with IRC 10,000 Rough estimate; confirm with IRC 10,000 Rough estimate; confirm with IRC $ 140,000 $3.05 Prepared by_ Project Management Advisors, Inc. 19111/2018 10:55 AM 1 C:WsersXIcamardalDropbox (PMA)10 Active Projects117125.00 UAP -Vero Beachl7. 481 BUDGE-118udgetArchivelUAP Vero DRAFT Budget 2018 03 09 Revl 1 Page 1 of 2 United Against Poverty Vero Beach Camaus 66.00 Furniture, Fixtures & Equipment (FF&E) 66.05 Office Furniture 66.10 Reception Desks 66.15 Breakroom Furniture 6610 Classroom Furniture 66.25 Common Area Furniture 68.30 Grocery Refrigeration Equipment 66.35 AN Costs 68.40 Signage 68.45 Shopping Carts 68.50 Shelving 68.55 Cash Registers 68.60 Appliances 68.65 Window Treatments 68.00 Total Furniture, Fixtures and Equipment (FF&E) 69.00 Relocation Costs 69.05 Move Costs 69.10 Tel/Data ConnectionslProgramming 69.15 Existing Space Decommissioning 69.00 Total Relocation Costs 99.00 Project Contingency 99.05 Design/Estimating Contingency 99.10 Construction Contingency 99.15 Escalation 99.20 Owners Project Contingency 99.00 Total Project Contingency DRAFT PROJECT BUDGET A*d 150,000 Assume (4) Conference tables, (23) private desks, (28) cubicles, and (157) chairs 20,000 Assume (2) large Reception Desks 5,000 Assume (12) tables and (32) chairs 60,000 Assume (74) tables and (150) chairs 15,000 Assumed (20) 2x2 tables and (100) chairs 200,851 Per David Flynt emails on 2/27/18 25,000 Assume projectors in each classroom and (5) TVs throughout 25,000 Building & Monument Signage Allowance 12,000 Per David Flynt emals on 2/27118 27,800 Confine; Bldg. + Monument Signage? 5,500 Confirm; Bldg. + Monument Signage? 3,500 Allowance (2 refrigerators, toaster oven, microwave) Excluded $549,651 $11.97 0 Excluded 0 Excluded 0 Excluded $0 $0,00 9,922 76,1B5 103,061 137,289 $326,457 $7.11 TOTAL PROJECT.USES (COSTS)' _ ..:. , $3,925,174:' : ; $85.52 TOTAL.PROJECT SOURCES 5% of Design Costs 3% of Construction Costs 3%, based on July 2018 start 4% of Project Costs Prepared by: Project Management Advisors, Inc. \ 9/11/201810:55 AM \ C:\Users\tcamarda\Dropbox (PMA)\0_AcUve Projects\17125.00 UAP - Vero Beachl7. 482 BUDGETIBudget Archlye1UAP Vero DRAFT Budget 2018 03 09 Rev1 1 Page 2 of 2 Fall P1qkatMM18QwentAdYFiCrS �tC United Against Poverty Construction Budget Summary Average Friday, March 9, 2018 Total Cost I Cost Per Sqft Sq.ft 45900 483 i. ®A. Piiper. James Funk Chief Operating Officer September 14, 2018 Florida Department of Economic Opportunity 107 E. Madison Street Caldwell Building Tallahassee FL 32399 1161etter of Support, United Against Poverty Florida Job Growth Grant Dear Sir/Madam, It is my pleasure to write this letter of support for United Against Poverty's (UP) application for funds from the Florida Job Growth Grant fund. Piper Aircraft (Piper) is a leading manufacturer of general aviation aircraft with world-wide distribution. Piper is headquartered in Indian River County, Florida and has been manufacturing aircraft from its Vero: Beach location since 1957. Having a capable and reliable workforce is essential to our success. Piper has hired more workers from UP's workforce development program in Indian River County than any other employer. UP's Success Training for Employment (STEP) program provides a unique combination of basic workforce and emotional Intelligence skills training, and success coaching to individuals with barriers to employment. We have witnessed STEP program's graduates advance through our organization. Their commitment and dedication to their job performance is a testament to the value of their STEP program training at UP. We consider them an important collaborative partner to our success and hope to employ many more STEP graduates in the future. We hope that their request for funding from the Florida Job Growth Grant fund is given serious consideration. A New UP Center in Indian River County will expand 'their programming, and constructively engage chronically unemployed and underemployed individuals into the workforce. Piper has given UP's program expansion serious consideration and is pleased to announce that it Is joining many other private -sector partles in funding this initiative. We hope the State of Florida will join us and strongly support this important project. If you have any questions, please contact me at 772-299-2668. Sincerely, James Funk Chief Operating Officer 2926 Piper Drive Vero Beach FL 32960 484 SENATOR DEBBIE MAYFIELD 17th District September 14, 2018 The Honorable Rick Scott Governor, State of Florida The Capitol 400 S. Monroe St. Tallahassee, FL 32399-0001 THE FLORIDA SENATE Tallahassee, Florida 32399-1100 Re: United Against Poverty Florida Job Growth Grant Dear Governor Scott, COMMITTEES: Education, Vice Chair Governmental Oversight and Accountability, Vice Chair Agriculture Appropriations Subcommittee on the Environment and Natural Resources Appropriations Subcommittee on General Government Judiciary JOINT COMMITTEE: Joint Legislative Auditing Committee, Alternating Chair I am sending this letter in strong support of United Against Poverty's (UP) application for funding from the Florida Job Growth Grant fund. Indian River County's economy greatly benefits from UP's Success Training for Employment (STEP) workforce development and support programs. STEP is a unique workforce development program for individuals with significant barriers for employment. UP's STEP curriculum provides unemployed and underemployed individuals with hard foundational skills such as interviewing and resume preparation. Additionally, UP's emotional intelligence training and success coaching of their graduates are differentiators that have created a strong track record of transforming lives and empowering individuals to become gainfully employed, The New UP Center project described in UP's job growth grant application will positively impact the five factors identified as opportunities for improved economic outcomes in Indian River County by the Department of Economic Opportunity in March 2018. Thank you for your consideration of this request. Should you have any questions, please do not hesitate to contact my office. Sincerely, ->� 614L/ Debbie Mayfield State Senator, District 17 REPLY TO: O 900 E. Strawbridge Avenue, Melbourne, Florida 32901 (321) 409-2025 FAX: (888) 283-3815 ❑ 1801 27th Street, Vero Beach, Florida 32960 (772) 226-1970 0 324 Senate Office Building, 404 South Monroe Street, Tallahassee, Florida 32399-1100 (850) 487-5017 Senate'e'Website: www.lsenate.gov JOE NEGRON ANITERE FLORES 4HS President of the Senate President Pro Tempore Tim Zorc Commissioner, District 3 Office. 772-226-1492 Email: tzorc@ircgov.com September 14, 2018 Re: Letter of Support, United Against Poverty Florida Job Growth Grant Dear Sir/Madam: I am sending this letter in support of United Against Poverty's ("UP") application with the Florida Department of Economic Opportunity for the Florida Job Growth Grant Fund. UP is an exceptional organization that has developed a unique program to assist unemployed and underemployed individuals with overcomingbarriers to attain gainful employment. Specifically, UP serves those in poverty by providing crisis care, case management, education, food, employment training and placement and personal empowerment training. UP estimates that its New UP Center project, which is the subject matter for its grant application, will allow it to triple the number of graduates from its workforce development program annually. This will not only decrease Indian River County's unemployment rate, but it will provide families with an opportunity to lift themselves out of poverty and create a better life and future. In my opinion, the New UP Center project is the perfect opportunity for the State of Florida to partner with the private sector to invest in a program to decrease the unemployment rate in Indian River County and the State as a whole. Sincerely, Tim Zorc Indian River County Commissioner District 3 180127' Street, Building A Vero Beach, FL 32960 (772) 226-1490 486 07:25 5082285311 BOB PUFF PAGE 01/01 THV 16 07 FAX �061/00I Robert and Nancy Puff 321 Palmetto Point Vero Beach, FL 32963 To: Florida Department of Economic Opportunity Date: September 14, 2018 Re: Letter of support, United Against Poverty Florida Job Growth Grant Dear Sir/Madam; We are sending this letter to express our strong support for United Against Poverty's (UP) application for funds from the Florida Job Growth Grant fund. UP provides a significant benefit to Iridian River County's economy. They fill a gap In workforce development; bringing unemployed and underemployed individuals back Into the workforce, Their unique approach to empowering individuals with barriers to employment has transformed 300 lives since Its inception in 2015, Their program graduates are now cumulatively generating over $6.5 million in direct wages annually from gainful employment. The New UP Center project described in UP's job growth grant application will provide UP the facility resources to triple the number of Its workforce development program graduates each year. This will dramatically enlarge the organization's economic impact in Indian River County, benefit their 121 current employment partners, and transform lives. The philanthropic community in Indian River County has spoken and pledged the majority of funds necessary to establish the New UP Center, We encourage the State of Florida to join us and support United Against Poverty's grant application for this critical project. Sincerely, za C Robert C. Puff Jr. 487 INDIAN RIVER COUNTY FLORIDA ECONOMIC OEvELOPmENT Economic Leadership Alliance Leading the way to a healthy economy TOP September 24, 2018 INVESTORS Office of Governor Rick Scott ChairrYian sponsor 400 South Monroe Street Florida Power& Light Tallahassee, FL 32399-0001 PiperAiror~aft, Inc. Indian River Press RE: United Against Poverty - Florida Job Growth Grant Submittal JoumallTCpalm.com Dear Governor Scott: Corporate Sponsor The Economic Development Office of the Indian River County Chamber Dyer Chevrolet of Commerce supports United Against Poverty (UP) in its application to Marine Bank and Trust fund the New UP Center under the Florida Job Growth Grant Fund. Seacoast National Bank This project will have a strong, positive and long-term impact which will TD Bank jump-start the economic growth in our region, especially as it relates to increasing the availability of a trained workforce in Indian•River County Leadership Sponsor while transforming the lives of individuals. Alliance Business And, with Indian River County included your "12 -County Initiative", Development Partners we would hope you give projects within our county priority Armour capital consideration. Management LP CenterState Bank UP's unique workforce development program, Success Training for Caldwell Banker Paradise Employment (STEP), is designed for individuals with significant barriers Real Estate for employment. This program has benefited local employers by George E. Warren Corp. empowering its graduates with strong workplace foundational skills. The Northern Trust Bank program has seen an 88% job retention rate of STEP graduates after 1- Oculina Bank year of employment — much higher than the national average. VeroBeach.com The New UP Center will expand the number of STEP graduates from Wells Fargo 100 to 300 per year, thus increasing the available workforce in Indian River County who are ready for gainful employment. Em Governor Rick Scott September 24, 2018 Page two As the primary economic development organization in Indian River County, we know that a trained and trainable workforce is the new currency for business development. Many of our local employers are expanding, adding jobs that they prefer to fill with local talent. The New UP Center can also increase the viability of Indian River County as a desirable business location for new business. Please call or email me should you have any questions. Thank you for your time and consideration. S'ncerely, � 1 � i Helene Caseltine, CEcD Economic Development Director d.com 489 INDIAN RIVER STATE COLLEGE Office of the President September 25, 2018 The Honorable Rick Scott Governor, State of Florida The Capitol 400 S. Monroe St. Tallahassee, FL 32399-0001 RE: Support for the United Against Poverty — Florida Job Growth Grant Proposal Dear Governor Scott: On behalf of Indian River State College, I am pleased to write this letter in support of United Against Poverty's (UP) application for funds from the Florida job Growth Grant Fund. Indian River State College (IRSC) and UP have collaboratively served the citizens in Indian River and St. Lucie Counties through an annual Poverty Symposium, hosted each year at IRSC since 2013. This symposium provides subject matter experts a forum to discuss best practices to win the battle against poverty in our communities, including developing specialized educational programs such as UP's Success Training for Employment Program (STEP). Moreover, UP also partners with IRSC as a service learning site, providing opportunities for IRSC students to receive hands-on training in the social service discipline, including engagements with STEP. UP's unique programming fills a gap, bringing unemployed and underemployed individuals back into the workforce and into postsecondary education. Forty-four percent (441/6) of UP's STEP graduates seek postsecondary education and/or vocational training following their STEP participation. As proposed in UP's job growth grant application, their new Center described within will allow the organization the capacity and resources to triple the number of its STEP graduates each year. This projected growth will in turn allow more citizens the opportunity to further their education at state colleges and technical centers, or re-enter the workforce. Thank you in advance for considering this grant application. Sincerely, T Edwin R. Massey, Ph.D. President 3209 Virginia Avenue ■ Fort Pierce, Florida 34981-5596 ■ Ph: 1-772-462-4701 ■ www.irsc.edu Fort Pierce ■ Okeechobee ■ Port St. Lucie ■ Stuart ■ Vero Beach 490 I5• A. I DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Emergency Services District Board of Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: Tad Stone, Director Department of Emergency Services FROM: Cory S. Richter, Assistant Chief Fire Rescue Division DATE: September 25, 2018 SUBJECT: Approval of FY 2018/2019 EMS County Awards Grant: Purchase of Capital/Operating Equipment Using Non -Matching EMS Grant Funds and Grant Resolution It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners at the next regular scheduled meeting. DESCRIPTION AND CONDITIONS: The Department of Health, Bureau of Emergency Medical Services (EMS), is authorized by Chapter 401, Part II, Florida Statutes, to distribute county grant funds. The funds are then made available to eligible county governments to improve and expand their prehospital emergency medical services. The grant program is an innovative process, which enables EMS agencies to enhance EMS systems through the Board of County Commissioners. It should be noted that the grant conditions require the County to ensure that the EMS grant funds will not be used to supplant or replace any existing EMS budget allocations and the resolution must include a statement to that effect. The grant conditions also require a separate accounting of the EMS funds from all other funds. Historically, the County Awards Grant has been used to purchase medical related equipment or equipment that will assist in the delivery of the service. ALTERNATIVES AND ANALYSIS: The county grant funds are derived from surcharges on various traffic violations. Funding in the amount of $19,731.00 has been allocated to Indian River County for FY 2018/2019. The grant funds will be utilized as indicated in the grant application for 491 equipment and services to improve and expand the Advanced/Basic Life Support EMS prehospital system. The equipment proposed and justification for purchase in the expenditure plan is as follows: Documed Interface with TrackEMS Add an interface with TrackEMS to populate patient data directly to our incident report system. Ballistic Armor Add additional ballistic armor to current supply to allow for a more coordinated Hostile Event Response. FUNDING: No local funds are utilized in the execution of this grant. These grant dollars are from allocated monies through surcharges on certain traffic violations. RECOMMENDATION: Staff recommends approval of the FY 2018/2019 EMS Grant and resolution to purchase the equipment and services as noted in the attachments. Staff further recommends that the Board of County Commissioners authorize the chairman to execute the necessary documents to obtain funds from the Department of Health in the amount of $19,731.00 and authorize budget amendments, as required, to receive and expend the grant funds. In order to comply with the requirements of this Grant, staff is seeking authorization for the establishment of a unique accounting code designator for all County Awards Grant deposits, disbursements, interests accrual and rollover of funds, as they are required to be maintained in a separate fund or account for inspection by the State EMS Monitoring and Compliance Unit. ATTACHMENTS: 1. IRC Grant Form 2. Copy of Grant Application 3. Resolution 492 GRANT NAME: EMS County Grant AMOUNT OF GRANT: $19,731.00 GRANT # C70 DEPARTMENT RECEIVING GRANT: Fire .Rescue CONTACT PERSON: Steve Greer TELEPHONE: 772-221-3864 1.. How long is the grant for? I Year. Starting Date: TBD 2. .Docs the grant require you to fund this .function after the grant. is ower? X Yes No 3. Does the grant require a match? Yes X—No If yes. docs the grant. allow the match to be 1n7Kind services? Yes No 4. Percentage of match to grant 0 % 5. Grant match amount required G. Where are the matching funds coming from (i.c..ln-.Kind Sen -ices; Reserve for Contingence)? N/A 7. Does the grant cover capital costs or start-up costs? If no, how, much do you drink will be needed in capital costs or start-up costs: (Attach a detail listing of costs) S. Are you adding any additional positions utiliAng die grant funds? If yes. please list. (If additional space is needed, please attach a schedule.) X Yes No Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 Retirement– Contributions 012.13 Insurance – Life & Health 012.14 Workers Compensation 012.17 S/Scc. Medicare Matching $ TOTAL 9. What is the total cost of each position including benefits. capital, start-up. auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs $19,731.00 $19.731.00 Total First Year $ 19,731.00 $ 0.00 $ 0,00 $ 19.731.00 Second Year $ 10. What is the estimated cost of the grant to the county over fire years? Signature of Preparer: C .Date: 9/25/201$ T— Grant Amount Other Match Costs Not Covered Match Total First Year $ 19,731.00 $ 0.00 $ 0,00 $ 19.731.00 Second Year $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ I $ Signature of Preparer: C .Date: 9/25/201$ T— County Government Application Form 2018-2019 The amount of your new grant is in the "Total" column of the county amount table at the state EMS website link. The first application form page has five numbered items. The first three are self-explanatory. However, note that Item 2 is where the countv's authorized person must provide his/her sianature and date. Item 4 describes the content of the "resolution." Please provide this in your county's customary format and approval process. The resolution must be current or if a previous one has continuing authority, please include with it a message from a lead county official stating that the resolution is still in -effect; with a copy of it. Item 5 of the first page of the application form asks for the name of the organizations that will receive funds from your new county grant. The second page of the application form is the budget page and one of these budget pages is needed for each organization listed in item 5, The budget page for each organization must have on it specific and quantifiable items or services, with the cost for each unit or type of item or service. All costs combined must total to the exact amount of new funds for your grant. You can request budget changes after the new grant begins. Your budget totals in the application should be added for you if you place your cursor over a subtotal or total field, right click your mouse, then left click "Update Field." You should copy this form on your computer to use it. If you place the application in restricted editing mode, you can use your keyboard Tab key to go from field to field. Request for Grant Fund Distribution Form Request for Grant Fund Distribution Form: this is the last page herein and you must complete the top part of the form. State EMS will complete the bottom part, as indicated on the form. The address on this form must be an address in the state MyFloridaMarketplace (MFMP) system. A mailing address you place on this form is not usable by state finance if it is not in the MFMP system. Ask a staff member of your organization who does cash transactions with the state for the organization name to use on the Distribution Form, the address, and its corresponding 9 -digit federal ID plus its 3 -digit sequence code. Otherwise, no funds can be sent to you until this situation is resolved. If needed, you can contact MFMP customer service at 1-866-352-3776 Monday to Friday, 8 a.m. to 6 p.m., or by email at: MyFloddaMarketPlace(a�dms.myflorida.com. 494 HEALTH EMS COUNTY GRANT APPLICATION FLORIDA DEPARTMENT OF HEALTH Emergency Medical Services Program Complete all items ID. Code The State EMS Program will assign the ID Code — leave this blank C70 1. County Name: Indian River Count Business Address: 1801 27th Street Vero Beach, FI 32960 Telephone: 772-226-3900 Federal Tax ID Number Nine Digit Number): VF 59-60006764 2. Certification: (The applicant signatory who has authority to sign contracts, grants, and other legal documents for the county) I certify that all information and data in this EMS county grant application and its attachments are true and correct. My signature acknowledges and assures that the county shall comply fully with the conditions outlined in the Florida EMS County Grant Application. Signature: Date: 10/02/2018 Printed Name: Peter D. O'Bryan Position Title: Chairman, Board of County Commissioners 3. Contact Person: (The individual with direct knowledge of the project on a day-to-day basis and has responsibility for the implementation of the grant activities. This person is authorized to sign project reports and may request project changes. The signer and the contact person may be the same.) Name: Steve Greer Position Title: Training Captain Address: 4225 43,d Avenue Vero Beach, FL 32967 Telephone: 772-226-3864 Fax Number: 772-226-3868 E-mail Address: sgreer@ircgov.com 4. Resolution: Attach a resolution from the Board of County Commissioners certifying the grant funds will improve and expand the county pre -hospital EMS system and will not be used to supplant current levels of county expenditures. We cannot process for funds without this resolution. 5. Organization List: Complete a budget page(s) for each organization, which at your option you will provide funds. List the organization(s) below. (Use additional pages if necessary) DH 1684. December 2008 (Rev. July. 2018) 64J-1.015. F.A 495 BUDGET PAGE A. Salaries and Benefits: For each position title, provide the amount of salary per hour, FICA per hour, other fringe benefits, and the total number of hours. Amount TOTAL Salaries = $ 0.00 TOTAL FICA & Other Benefits = Total Salaries & Benefits = $ 0.00 B. Expenses: These are travel costs and the usual, ordinary, and incidental expenditures by an agency, such as, commodities and supplies of a consumable nature excluding expenditures classified as operatinq capital outlay see next category). List the item and, if applicable, the quantity Amount Documed Interface with TrackEMS 5,000.00 Ballistic Vest 14731.00 Total Expenses = $19,731.00 C. Vehicles, equipment, and other operating capital outlay means equipment, fixtures, and other tangible personal property of a non consumable and non expendable nature with a normal expected life of one year or more. List the item and, if applicable, the quantity Amount DH 1684_ DBOP.mhBr 2nn8 Total Vehicles & Equipment = I $ 0.00 I Grand Total = $19,731.00 496 FLORIDA DEPARTMENT OF HEALTH EMERGENCY MEDICAL SERVICES (EMS) GRANT UNIT REQUEST FOR GRANT FUND DISTRIBUTION In accordance with the provisions of section 401.113(2) (a), Florida Statutes, the undersigned hereby requests an EMS grant fund distribution for the improvement and expansion of pre -hospital EMS. The agency name, address, and federal ID number must be in the state MyFloridaMarketPlace (MFMP) system. Ask a finance person in your organization who does business with the state to provide these. Name of Agency: Indian River County Finance Mailing Address: 1801 27th Street, Building A Vero Beach, FL 32960 Federal 9 -digit Identification number: VF 59-60006764 3 -digit seq. code 070 Authorized County Official: 10/02/2018 Signature Date Peter D. O'Bryan, Chairman Type or Print Name and Title Sign and return this page with your application to: Florida Department of Health Emergency Medical Services Unit, Grants 4052 Bald Cypress Way, Bin A-22 Tallahassee, Florida 32399-1722 Do not write below this line. For use by State Emergency Medical Services Section Grant Amount for State to Pay: $ Grant ID: Code: C70 Approved By: Signature of State EMS Unit Supervisor Date Approved By: Signature of Contract Manager Date State Fiscal Year: 2018- 2019 Organization Code E.O. OCA Object Code Category 64-61-70-30-000 05 SF005 751000 059998 Federal Tax ID: VF _ _ _ _ _ _ _ _ _ Seq. Code: Grant Beginning Date: Grant Ending Date: DH 1767P, December 2008 (rev. June 8, 2018), incorporated by reference in F.A.C. 64J-1.015 3 497 RESOLUTION NO. 1018- A RESOLUTION OF THE EMERGENCY SERVICES DISTRICT BOARD OF COMMISSIONERS, INDIAN RIVER COUTY, FLORIDA, AUTHORIZING THE APPLICATION FOR FUNDING COUNTY EMERGENCY MEDICAL SERVICES (EMS) GRANT AWARDS TO BE SUBMITTED TO THE STATE OF FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES. WHEREAS, The Florida Department of Health, Bureau of Emergency Medical Services announced that applications for funding County Emergency Medical Services (EMS) Grant awards are now being accepted and a grant application has been prepared for Indian River County; and WHEREAS, an application for grant funds for fiscal year 2018/2019 has been prepared by the County; and NOW, THEREFORE, BE IT RESOLVED BY THE EMERGENCY SERVICES DISTRICT BOARD OF COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman is authorized to sign and execute the application for EMS grant funds certifying that monies from the EMS Grant Program For Counties will improve and expand the County's pre -hospital EMS system and that the funds will not be used to supplant existing County EMS budget allocations. The foregoing Resolution was offered by Commissioner Who moved its adoption. The motion was seconded by Commissioner vote, the vote was as follows: Commissioner Joseph E. Flescher Chairman, Peter D. O'Bryan Commissioner Tim Zorc Vice -Chairman Bob Solari Commissioner Susan Adams and, upon being put to a The Chairperson thereupon declared the resolution duly passed and adopted this second day of October, 2018. EMERGENCY SEVICES DISTRICT BOARD OF COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA BY: Peter D. O'Bryan, Chairman ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller Approved as to form and legal sufficiency: By William K. DeBraal Assistant County Attorney 498