HomeMy WebLinkAbout2018-286ORM
ANb APPROVED
SUFFICIENCY S
RECORDS MANAGEMENT COMPLIANCE STATEMI�Y
Fiscal Year 2017-2018 _
DYLAN REINGOLD
Agency ID: C0620500 COUNTY ATTORNEY
'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency' shall mean any state, county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of government created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
efficient management of records."
2Rule 1B-24.003(9), Florida Administrative Code: "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S.,
Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall identify and document the following: 1. Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the
records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
records were in electronic form; and 6. Disposition action (manner of disposition) and date."
Please complete and return this compliance statement by December 31, 2018 (submit one cony only, please) to:
Department of State
Records Management Program, Mail Station 9E
Tallahassee, FL 32399-0250
Q$ recmgt@dos.myflorida.com
ATTEST: Jeffrey R. Smith, Clerk of Court
an Com 1
BY:
Deputy Clerk
1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1B-24.003(9), Florida
Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic,
including email; microfilm; audio; video; etc.).
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Yes ❑ No (Unmarked responses will be recorded as not in compliance.)
M2.
This agency disposed of -311 cubic feet of records during the fiscal year indicated above.
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3. This agency disposed of records in electronic form during the fiscal year indicated above.
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Yes LjNo (it is not necessary to indicate volume of tyle qqr> his disposed.)
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4. ❑ Check here if you would like to be contacted for a4, lstan�!Indicats'our questions/areas of concern on
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the reverse side of this form. �1j`{i
"E Agency Head Signature: Date. December 18, 2018
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Name of Agency Head (please print): Bob Solari y _
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Title of Agency Head (please print): Chairman ' ;:Fq 'I• Q�OQ;•°
Please indicate changes to Agency Information on the lines provided on the right.
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Current Information:
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Please do not erase or cover information below. Indicate changes or additions on the lines below.
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Agency Name: Indian River County Board of County Commissioners0.
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Agency Head: Mr. Peter D. O'Bryan 1,14V- Bob So 10-,r' I l–he- t 'f• t" CL"
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Address: 1801 27th Street
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Building A
Vero Beach, Florida 32960-3365
Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer
(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
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please designate an RMLO for your agency on the lines provided on the right.
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Current Information:
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Please do not erase or cover information below. Indicate changes or additions on the lines below.
.240
RMLO: Ms. Doris E. Roy
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Address: 1801 27th Street
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Building A
Vero Beach, FL 32960-3365
Phone: (772) 226-1408 Ext.:
Email: droy@ircgov.com
'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency' shall mean any state, county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of government created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
efficient management of records."
2Rule 1B-24.003(9), Florida Administrative Code: "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S.,
Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall identify and document the following: 1. Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the
records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
records were in electronic form; and 6. Disposition action (manner of disposition) and date."
Please complete and return this compliance statement by December 31, 2018 (submit one cony only, please) to:
Department of State
Records Management Program, Mail Station 9E
Tallahassee, FL 32399-0250
Q$ recmgt@dos.myflorida.com
ATTEST: Jeffrey R. Smith, Clerk of Court
an Com 1
BY:
Deputy Clerk