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11/06/2018 (2)
COUNTY COMMISSIONERS Peter D. O'Bryan, Chairman, District 4 Bob Solari, Vice Chairman, District 5 Susan Adams, District 1 Joseph E. Flescher, District 2 Tim Zorc, District 3 1. CALL TO ORDER BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, NOVEMBER 6, 2018 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.11. INVOCATION Pastor Alex Pappas, Oceans Unite Christian Center 3. PLEDGE OF ALLEGIANCE Commissioner Tim Zorc 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Designating November 11, 2018 as Veterans Day Attachments: Proclamation 5.13. Presentation of Proclamation Designating November 15, 2018 as National Philanthropy Day Attachments: Proclamation 5.C. Presentation of Proclamation Designating the Month of November, 2018 as National Adoption Awareness Month Attachments: Proclamation November 6, 2018 Page 1 of 7 5.1). Presentation of Proclamation Designating the Month of November, 2018, as Alpha-1 Antitrypsin Deficiency (Alpha-1) Awareness Month Attachments: Proclamation 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. Indian River County Venue Event Calendar Review Attachments: Staff Report 7.13. Update on All Aboard FL/Vero Electric Expenses Attachments: Staff Report All Aboard FL Expenses FP&L-Vero Beach-FMPA expenses 8. CONSENT AGENDA 8.A. Checks and Electronic Payments October 12, 2018 to October 18, 2018 Attachments: Finance Department Staff Report 8.13. Checks and Electronic Payments October 19, 2018 to October 25, 2018 Attachments: Finance Department Staff Report 8.C. Notice of Grant Award from the Florida Inland Navigation District for the Jones' Pier and Oyster Bar Marsh Conservation Areas - Waterways Assistance Program #IR -18-67 and #IR -18-68 Attachments: Staff Report FIND Grant Agmt IR -18-67 - Jones Pier FIND Grant Agmt IR -18-68 - Oyster Bar Marsh 8.1). Florida Department of State Minority Appointment Reporting Attachments: Staff Report Combined DSDE143 Minority Report for 2017 8.E. Mattress Firm - Amendment to Lease 1919 US Highway 1, Sebastian, FL 32958 Attachments: Staff Report Amendment To Lease 8.F. Approval for Use of Fairgrounds for Annual Jake Owen Foundation Benefit Concert Event to be held December 8, 2018 Attachments: Staff Report Jake Owen Foundation Request Letter for IRC Fairgrounds Fairgrounds License Agreement Jake Owens Foundation Event November 6, 2018 Page 2 of 7 8.G. Appointments to the Economic Opportunities Council of Indian River County, Inc. Attachments: Staff Report Angela Davis -Green Letter of 10. 15.18 8.H. Notice of Grant Award from the Indian River Lagoon Council - Indian River Lagoon National Estuary Program - Contract #IRL 2018-13 Attachments: Staff Report IRL Agency Cost Share Agmt - Jones Pier contract IRC Grant Form 8.I. North County Septic to Sewer Phase 1 Construction Services - Amendment No. 1 to Work Order No. 3 Attachments: Staff Report Amendment No 1 to Work Order No 3 8.1 Amendment No. 1 to Red Tide DEP Agreement No. ABO 10 Attachments: Staff Report AB010 Amendment No. 1 8.K. Miscellaneous Budget Amendment 019 Attachments: Staff Report Resolution Exhibit "A" BA 019 8.L. Acceptance of Bill of Sale from Abandonment of City Utility Easement for the SR 60/43rd Avenue Project Attachments: Staff Report Bill of Sale of Utility Facilities City of Vero Beach Resolution Map of Easement 8.M. Indian River County Grant Contracts Attachments: Staff Report Children's Services Award Non Departmental Agencies Award Grant Contract Tourism Blank Non -Profit Grant Contract (Short -Form) 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS November 6, 2018 Page 3 of 7 B. PUBLIC DISCUSSION ITEMS 10.B.1. Request to Speak from Franklin "Trip" Snelson, United Against Poverty, Regarding Project Update and Request for Support from the Board of County Commission. Attachments: Request to Speak Form 10.B.2. Request to Speak from Nicholas Schaus Regarding All Aboard Florida/Brightline Attachments: Request to Speak Form C. PUBLIC NOTICE ITEMS 10.C.1. Notice of Scheduled Public Hearing for November 20, 2018: Indian River Land Trust, Inc. request to amend the Comprehensive Plan to re -designate t 11.59 Acres, located at the southeast corner of 79th Street and U.S. Highway 1, from CA, Commercial/ Industrial to M-1, Medium Density Residential -1 (up to 8 units/acre), and to rezone those ± 11.59 Acres from CL, Limited Commercial District, to RM -6, Multi -Family Residential District (up to 6 units/acre); and simultaneous request by Schwerin Asset Advisors, LLC's to amend the Comprehensive Plan to re -designate f 11.44 Acres, located at the northeast corner of 41st Street and U.S. Highway 1, from M-1, Medium Density Residential -1 (up to 8 units/acre), to C/I, Commercial/ Industrial, and to rezone t 0.83 Acres of that property to OCR, Office, Commercial, Residential District and to rezone the remaining ± 10.61 Acres of that property from RM -6, Multi -Family Residential District (up to 6 units/acre), to CL, Limited Commercial District; (LUDA 2006090171-81055) [Treat as Quasi -Judicial] 11. COUNTY ADMINISTRATOR MATTERS 11.A. Resolution Granting Area of Operation Authority for the Escambia County Housing Finance Authority to Issue Multifamily Housing Revenue Bonds to Finance a Project in Indian River County (Orange Blossom Village) Attachments: Staff Report Application for Tax Exempt Financing Proposed Resolution 12. DEPARTMENTAL MATTERS A. Community Development November 6, 2018 Page 4 of 7 12.A.1. Consideration of Request for Two Additional Meetings of the Development Review and Permit Process Advisory Committee Attachments: Staff Report Resolution establishing the Committee Table of DRPPAC Accomplishments Draft minutes of October 18, 2018 DRPPAC B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works G. Utilities Services 12.G.1. Surface Water Supply Topic Attachments: Staff Report Staff Report from February 16 2016 BCC Meeting 12.G.2. Uniform Septic to Sewer Policy Attachments: Staff Report 12.G.3. Comprehensive Water, Wastewater, and Reclaimed (Reuse) Water Rate Study, and Water and Sewer Impact Fee Study Recommendations Attachments: Staff Report Attachment 1 -Water and Sewer Rate Scenarios Attachment 2 -Comparison of Bills Using Current and Proposed Rates Attachment 3 -Comparison of Billing Events Between Existing and Alternative Rate Structures Attachment 4 -Percentage of Events by Tier Attachment 5 -Fundamental Rate Modifications Attachment 6 -Miscellaneous Charges Attachment 7 -Impact Fees Comprehensive Water, Wastewater and Reclaimed Water Rate Study Water and Wastewater Impact Fee Study 13. COUNTY ATTORNEY MATTERS November 6, 2018 Page 5 of 7 13.A. Escambia County Housing Finance Authority Area of Operation Resolution Attachments: Staff Report Escambia County Housing Finance Authority Area of Operation Resolution 14. COMMISSIONERS MATTERS A. Commissioner Peter D. O'Bryan, Chairman B. Commissioner Bob Solari, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph E. Flescher E. Commissioner Tim Zorc 14.E.1. Foster Care Information Class Attachments: Commissioner's Memorandum Foster Process Information Sheet 14.E.2. United Against Poverty Request for Support to Apply for Funding from JP Morgan/Chase Attachments: Commissioner's Memorandum United Against Poverty JP Morgan Chase Grant Backup Material 15. SPECIAL DISTRICTS AND BOARDS A. EmerEency Services District B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT November 6, 2018 Page 6 of 7 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircizov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on, Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5: 00 p.m. November 6, 2018 1Page 7 of 7 JA PROCLAMATION DESIGNATING THE DAY OF NOVEMBER 11, 2018, AS VETERANS DAY WHEREAS, on May 13, 1938 Congress approved an Act designating November 11th as Armistice Day commemorating the end of World War I and paying tribute to the heroes of that war; and WHEREAS, on June 1, 1954 Congress approved an Act changing the name of Armistice Day to Veterans Day in order to also pay tribute to the veterans of World War II and veterans of all wars who have contributed so much to the preservation of our Nation; and WHEREAS, over 15,000 veterans of all wars presently reside in Indian River County, which is host to 25 veteran organizations; and WHEREAS, veterans residing in Indian River County individually and collectively as members of veteran organizations, contribute in many ways to the welfare and betterment of the social, cultural and economic life of Indian River County; and WHEREAS, the Indian River County Veterans Council consisting of representatives from 25 City and County veteran organizations annually observe Veterans Day, as well as all patriotic observance days, by holding ceremonies at Veterans Memorial Island Sanctuary in Vero Beach; and WHEREAS, Indian River County and some of its prominent citizens of the past and present have established Veterans Memorial Island Sanctuary as a place to commemorate and pay tribute to all veterans of all wars. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that November 11, 2018 be designated as "VETERANS DAY" and the Board encourages all citizens to fly the American flag to pay tribute to all veterans living and deceased and to attend the Veterans Day service at 8:45 a.m. at Veterans Memorial Island Sanctuary on Saturday, November 10, 2018. Adopted this 6th day of November, 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc PROCLAMATION DESIGNATING NOVEMBER 15, 2018 AS NATIONAL PHILANTHROPY DAY WHEREAS, philanthropy is a uniquely American tradition and our American nonprofit sector is the model for countries around the world; and WHEREAS, the history of American philanthropy is filled with the names of the earliest Americans, and their efforts spawned universities, free public libraries, homes for widows and orphans and volunteer fire departments, to name a few; and WHEREAS, in 2017, Americans contributed more than $410 billion to 1.5 million charities registered with the Internal Revenue Service and contributed more than 8 billion volunteer hours to nonprofit organizations; and WHEREAS, today the nonprofit sector affects nearly every citizen in one way or another, from museums and concerts, school -sponsored day trips, little leagues and other groups that enrich our youth, to social services agencies that provide food, clothing, housing and training for those less fortunate. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that November 15, 2018 be designated as NATIONAL PHILANTHROPY DAY in Indian River County, and the Board urges all its citizens to recognize the tradition of philanthropy as it continues to improve and enhance the lives of all by promoting the common good. Adopted this 6th day of November, 2018. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 2 -5L PROCLAMATION DESIGNATING THE MONTH OF NOVEMBER, 2018, AS NATIONAL ADOPTION AWARENESS MONTH WHEREAS, Place of Hope, the largest and fastest growing foster care organization in the Treasure Coast, and Communities Connected for Kids have upheld our legacy of transforming the lives of children and families; and WHEREAS, there are currently 1,123 children being served by the child welfare system across the Treasure Coast, with 206 children in Indian River County; and WHEREAS, there are 53 children awaiting adoption without an identified home, 20 from Indian River County; and WHEREAS, Place of Hope and Communities Connected for Kids work diligently with the Department of Children and Families to ensure that every child has a forever family, evidenced by the 30 families receiving foster to adoption assistance in the Treasure Coast; and WHEREAS, children waiting for adoptive parents, and families who have adopted these children, require and deserve community and agency support; and WHEREAS, Place of Hope and Communities Connected for Kids, along with community partners, embrace opportunities that can potentially change the way society cares for children and youth. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the month of November, 2018, be designated as NATIONAL ADOPTION AWARENESS MONTH in Indian River County. In honor of this event, we encourage community agencies, religious organizations, businesses, and others to celebrate adoption, honor families that grow through adoption, further an awareness of the changes and issues in adoption, and focus attention on those children who live in the shadow of an uncertain future while they await forever families. Adopted this 6th day of November, 2018 BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 3 5-� PROCLAMATION DESIGNATING THE MONTH OF NOVEMBER, 2018, AS ALPHA-1 ANTITRYPSIN DEFICIENCY (ALPHA-1) AWARENESS MONTH WHEREAS, Alpha-1 Antitrypsin Deficiency (Alpha-1) is one of the most common and serious hereditary disorders in the world and can result in life threatening lung disease in adults and liver disease in both children and adults; and, WHEREAS, Alpha-1 has been identified in nearly all populations and ethnic groups, it is estimated that about 1 in every 2,500 Americans have Alpha-1 and up to 6 percent of Caucasians in the U.S. carry a single deficient gene and may pass the gene on to their children; and, WHEREAS, Alpha-1 is widely under diagnosed and misdiagnosed, and fewer than ten percent of those predicted to have Alpha-1 have been diagnosed, and it often takes an average of five doctors and seven years from the time symptoms appear before proper diagnosis is made, which can be done using a simple blood test; and WHEREAS, it is important to increase awareness and detection of this serious hereditary and misdiagnosed disorder; and, WHEREAS, during the month of November, a nationwide awareness campaign will take place throughout the country to educate the public as well as the medical community on Alpha-1 detection and treatment for those affected by this condition. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the month of November, 2018, be designated as ALPHA-1 ANTITRYPSIN DEFICIENCY AWARENESS MONTH in Indian River County and the Board extends greetings and best wishes to all observing November 2018 as Alpha-1 Awareness Month. Adopted this 6th day of November, 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams Joseph E. Flescher Tim Zorc 4 Indian River County Venue Event Calendar Review For more information go to www.ircgov.com - Event Calendar Community Office Hours Event Oct 18 @ North IRC Library: • I Oam- One on one with Commissioner Susan Adams Tom Collins Insurance Event - PRIVATE Oct 18 @ iG Center: • 6:30-8:45pm Take Aim at Child Abuse -1 st Annual Sporting Clay Event Oct 20 @ IRC Shooting Range: • 8:30am-2pm Jimmy Graves Foundation (JGF) Leadership Education And Development (LEAD) FAU Training: Student Leader Challenge Oct 20 @ iG Center: • 9am- 3pm Oslo Middle Volleyball Tournament Oct 20 @ iG Center: • 9am- 2pm Tickets sold at the door. $2 kids $5 adults Steve Mix Basketball Academy - Session 2 of 4 Oct 21 @ iG Center: • 3-4:30pm- teach aspects of the game & hone in on some specifics per session. Tom Collins Insurance Event - PRIVATE Oct 25 @ iG Center: • 6:30-8:45pm Classy Chris Gray Boxing Event Oct 27 @ IRC Fairgrounds: • 5- 10pm United Healthcare Medicare and Retirement Workshop - PRIVATE Oct 29 @ iG Center: • IOam- 12noon 5 IRC Fire Department Pinning Ceremony - PRIVATE Nov 1 @ iG Center: • 6-7:30pm: Pinning ceremony for new hires and promotions. Jumpstart Antique Show - IRC Veteran's Council Nov 3 @ IRC Fairgrounds: • 10am-4pm South County Community Meeting Nov 5 @ iG Center: • 5:30-7pm: Local topics with Commissioner Peter O'Bryan Community Office Hours Event Nov 15 @ North IRC Library: • I Oam- One on one with Commissioner Susan Adams Indian River Dog Training Event Nov 16-17 @ IRC Fairgrounds: • 7am-7pm Steve Mix Basketball Academy - Session 3 of 4 Nov 18 @ iG Center: • 3-4:30pm- teach aspects of the game & hone in on some specifics per session. Vero Beach Military History Expo www.patriotshows.com Dec 1-2 @ IRC Fairgrounds: • Saturday 9am-5pm • Sunday 9am-4pm 6 INFORMATIONAL INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: October 30, 2018 FROM: Kristin Daniels Acting Manager, Office of Management & Budget SUBJECT: UPDATE ON ALL ABOARD FL/VERO ELECTRIC EXPENSES DESCRIPTION Staff is providing an update to the Board of County Commissioners on actual expenses for All Aboard Florida and Vero Electric/FMPA issues. Please see the attached documents for expenses incurred as of 10/30/18. ATTACHED: • All Aboard Fl. expenses through 10/30/18 spreadsheet. • Vero Beach Electric/FPL/FMPA expenses through 10/30/18 spreadsheet. 7 All Aboard Florida Expenses Indian River County Board approved expenses of $186,921 prior to 3/24/15 authorization 3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 -16/17 in addition to prior authorizations 10/2/2018 Board approved additional $92,500 Acct#00110214-033110-15023 Legal Services Legal Services Date Vendor Amount Note 9/30/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -through 8/31/18 9/30/2018 Bryan Cave LLP $72,352.66 Fees for Legal Service -Sept 2018 9/30/2018 Bryan Cave LLP $60,392.05 Fees for Legal Service -Aug 2018 9/10/2018 Bryan Cave LLP $109,699.89 Fees for Legal Service -July 2018 8/24/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 5/11-7/30/18 8/8/2018 Bryan Cave LLP $49,360.27 Fees for Legal Service -June 2018 7/18/2018 MCDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -4/18-4/20/18 7/17/2018 Bryan Cave LLP $14,257.36 Fees for Legal Services -May 2018 7/2/2018 McDermot,Will & Emery LLP $10,012.00 IRC Legislative Advocacy Matters -4/6-4/20/18 6/13/2018 Bryan Cave LLP $30,148.74 Fees for Legal Services -April 2018 5/29/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 2/27-4/5/18 5/15/2018 Bryan Cave LLP $23,853.70 Fees for Legal Services -March 2018 5/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 2/14-27/18 4/9/2018 Bryan Cave LLP $56,189.09 Fees for Legal Services -Feb 2018 4/9/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Jan/Feb 3/14/2018 Bryan Cave LLP $58,782.89 Fees for Legal Services -Jan 2018 3/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Dec/Jan 2/20/2018 Bryan Cave LLP $32,662.90 Fees for Legal Services -Dec 2017 2/2/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -Dec 1/17/2018 Bryan Cave LLP $6,358.50 Fees for Legal Services -Nov 2017 12/19/2017 McDermot,Will & Emery LLP $10,089.56 IRC Legislative Advocacy Matters-Oct/Nov 12/19/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -Sept Subtotal Expenses FY 17/18 $624,159.61 9/30/2017 McDermot,Will & Emery LLP $10,033.78 Fees for Legal Services -Aug & Sept 9/30/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters 9/30/2017 Bryan Cave LLP $2,995.50 Fees for Legal Services -Sept 2017 9/30/2017 Bryan Cave LLP $1,119.00 Fees for Legal Services -Aug 2017 9/27/2017 Bryan Cave LLP $13,195.60 Fees for Legal Services -July 2017 8/15/2017 Bryan Cave LLP $5,893.00 Fees for Legal Services- lune 2017 7/17/2017 Bryan Cave LLP $20,729.17 Fees for Legal Services -May 2017 private activity bonds 7/17/2017 Bryan Cave LLP $1,551.00 Fees for Legal Services- May 2017 6/13/2017 Bryan Cave LLP $823.50 Fees for Legal Services -April 2017 5/12/2017 Bryan Cave LLP $2,608.50 Fees for Legal Services -March 2017 5/12/2017 Bryan Cave LLP $77.02 Fees for Legal Service -March 2017 private activity bonds 4/10/2017 Bryan Cave LLP $3,385.90 Fees for Legal Services -Feb 2017 4/10/2017 Bryan Cave LLP $375.00 Fees for Legal Services -Feb 2017 private activity bonds 3/8/2017 Bryan Cave LLP $11,097.20 Fees for Legal Services- Jan 2017 3/8/2017 Bryan Cave LLP $14,886.78 Fees for Legal Services -Jan 2017 private activity bonds 2/20/2017 Bryan Cave LLP $342.50 Fees for Legal Services- Dec 2016 2/20/2017 Bryan Cave LLP $53,720.93 Fees for Legal Services -Dec 2016 private activity bonds 1/24/2017 Shubin & Bass PAS $4,795.00 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP $534.50 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP $15,931.78 Fees for Legal Services -Nov 2016 -private activity bonds 12/1/2016 Bryan Cave LLP $1,722.50 Fees for Legal Services -Oct 2016 12/1/2016 Bryan Cave LLP $16,457.70 Fees for Legal Services -Oct 2016 -private activity bonds 12/1/2016 Shubin & Bass PAS $9,387.20 Fees for Legal Services -Oct 2016 Subtotal Expenses FY 16/17 $201,663.06 9/30/2016 Bryan Cave LLP $5,060.15 Fees for Legal Services -Sept 2016 9/30/2016 Bryan Cave LLP $46,369.62 Fees for Legal Services -Sept 2016 -private activity bonds 9/30/2016 Bryan Cave LLP $20,358.95 Fees for Legal Services -Aug 2016 9/30/2016 Bryan Cave LLP $8,496.08 Fees for Legal Services -Aug 2016 -private activity bonds 9/30/2016 Shubin & Bass PAS $28,277.00 Fees for Legal Services -Sept 2016 9/28/2016 Shubin & Bass PAS $22,949.40 Fees for Legal Services -Aug 2016 9/28/2016 Shubin & Bass PAS $15,581.00 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $14,149.70 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $3,457.13 Fees for Legal Services -July 2016- private activity bonds 8/16/2016 Bryan Cave LLP $72,430.59 Fees for Legal Services -June 2016- private activity bonds 8/16/2016 Bryan Cave LLP $1,754.00 Fees for Legal Services -June 2016 7/27/2016 Shubin & Bass PAS $17,550.50 Fees for Legal Services -June 2016 7/19/2016 Bryan Cave LLP $3,561.50 Fees for Legal Services -May 2016 7/19/2016 Bryan Cave LLP $9,255.65 Fees for Legal Services -May 2016 -private activity bonds Date Vendor Amount Note 6/21/2016 Shubin & Bass PAS $11,591.49 Fees for Legal Services -May 2016 6/14/2016 Bryan Cave LLP $27,804.30 Fees for Legal Services -April 2016 6/14/2016 Bryan Cave LLP $386.10 Fees for Legal Services -April 2016 -private activity bonds 5/24/2016 Shubin & Bass PAS $29,983.35 Fees for Legal Services -April 2016 5/3/2016 Shubin & Bass PAS $21,968.25 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $19,845.75 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $128,696.58 Fees for Legal Services -March 2016 -private activity bonds 4/6/2016 Bryan Cave LLP $112,572.86 Fees for Legal Services -Feb 2016 -private activity bonds 4/6/2016 Nabors & Giblin $150.00 Fees for Legal Services -August 2015 3/30/2016 Shubin & Bass PAS $7,575.75 Fees for Legal Services -Feb 2016 3/16/2016 Bryan Cave LLP $31,795.61 Fees for Legal Service -Jan 2016 -private activity bonds 3/16/2016 Bryan Cave LLP $22,207.65 Fees for Legal Services -Jan 2016 2/9/2016 Bryan Cave LLP $16,410.09 Fees for Legal Service -Dec 2015 private activity bonds 2/9/2016 Bryan Cave LLP $6,767.90 Fees for Legal Service -Dec 2015 1/20/2016 Bryan Cave LLP $50,663.10 Fees for Legal Service -Nov 2015 private activity bonds 1/20/2016 Bryan Cave LLP $20,948.09 Fees for Legal Services Nov 2015 12/8/2015 Bryan Cave LLP $27,303.95 Fees for Legal Services Oct 2015 12/8/2015 Bryan Cave LLP $1,245.06 Fees for Legal Services -Oct 2015 private activity bonds Subtotal Expenses FY 15/16 $807,167.15 9/30/2015 Bryan Cave LLP $54,812.80 Fees for Legal Services Sept 2015 9/30/2015 Bryan Cave LLP $7,113.36 Fees for Legal Services -Sept 2015 private activity bonds 9/30/2015 Bryan Cave LLP $81,436.99 Fees for Legal Services -Aug 2015 9/30/2015 Bryan Cave LLP $55,354.02 Fees for Legal Services -Aug 2015 private activity bonds 8/28/2015 Bryan Cave LLP $51,636.09 Fees for Legal Services -July 2015 private activity bonds 8/28/2015 Bryan Cave LLP $6,307.05 Fees for Legal Services -July 2015 8/12/2015 Bryan Cave LLP $50,710.86 Fees for Legal Services -June 2015 private activity bonds 8/12/2015 Bryan Cave LLP $37,687.25 Fees for Legal Services -June 2015 7/1/2015 Bryan Cave LLP $178,503.50 Fees for Legal Services -May 2015 private activity bonds 7/1/2015 Bryan Cave LLP $37,048.25 Fees for Legal Services -May 2015 7/2/2015 Bryan Cave LLP $177,071.70 Fees for Legal Services -April 2015 7/1/2015 Bryan Cave LLP $28,871.78 Fees for Legal Services -April 2015 private activity bonds 6/18/2015 Nabors Giblin & Nickerson PA ($250.00) Martin county paid 1/2 5/20/2015 Nabors Giblin & Nickerson PA $500.00 Fees for Legal Services 05/12/15 Bryan Cave LLP $28,877.05 Fees for Legal Services 05/12/15 Bryan Cave LLP $145,105.00 Fees for Legal Services 04/20/15 Bryan Cave LLP $4,107.50 Fees for Legal Services 3/24/15 Nabors Giblin & Nickerson PA* $617.49 IRC 1/3 Portion of Legal Fees 2/24/15 Nabors Giblin & Nickerson PA* $5,593.56 IRC 1/3 Portion of Legal Fees 12/22/14 Bryan Cave LLP $33,252.60 Fees for Legal Services 12/10/14 Bryan Cave LLP $79,962.30 Fees for Legal Services ' Subtotal Expenses FY 14/15 $1,064,319.15 9/30/14 Bryan Cave LLP $26,975.60 Fees for Legal Services 9/30/14 Bryan Cave LLP $638.70 Fees for Legal Services 9/17/14 Bryan Cave LLP $937.50 Fees for Legal Services Subtotal Expenses FY 13/14 $28,551.80 *Split between St.Lucie, Indian River, and Martin Counties Acct#00110214-033190-15023 Other Professional Services Other Professional Services 9/30/2018 Copy Charges $32.96 Copies 8/30/2018 Florida Dept of Transportation $82.84 Public Records Request -balance 7/10/2018 Florida Dept of Transportation $82.84 Public Records Request Subtotal Expenses FY 17/18 $198.64 4/28/2017 Martin County 50% reimbursement -$3,380.35 50% reimbursement 4/18/2017 Triad Railroad Consultants $6,760.69 Expert Witness 2/20/2017 Atkins North America,lnc. $1,607.00 Drainage Reports & calculations 1/24/2017 Triad Railroad Consultants $13,396.11 12/1/2016 VB Court Reporters $300.00 St Johns Admin Hearing 12/1/2016 Scripps $95.70 Legal Advertising Subtotal Expenses FY 16/17 $18,779.15 9/30/2016 GK Environmental $5,580.00 9/30/2016 Triad Railroad Consultants $24,758.59 Review AAF 90% & plans 9/30/2016 Atkins North America,lnc. $20,782.50 Drainage Reports & calculations 9/30/2016 Federal Express $8.18 8/5/2016 GK Environmental $2,040.00 7/12/2016 Dylan Reingold-travel to Wash DC $928.37 AAF Hearing 6/1/2016 US Legal Support Inc. $160.80 AAF Hearing Certified Transcriber 5/23/2016 Federal Express $6.10 Shipping 5/11/2016 GK Environmental $6,000.00 Prelim wetland determination 9 Date Vendor Amount Note 4/19/16 GK Environmental $1,875.00 Prelim wetland determination 1/26/2016 Federal Express $6.85 Shipping 1/25/2016 VB Court Reporting $417.50 IRC vs Rogoff Subtotal Expenses FY 15/16 $62,563.89 9/30/2015 Dylan Reingold $412.00 Reimburse for case filing 9/16/2015 Federal Express $3.92 Shipping 8/25/2015 Railroad Consultant Group $36,053.97 Rail Safety Study 8/25/2015 Railroad Consultant Group $435.00 Rail Safety Study 7/14/2015 Federal Express $6.31 Shipping 7/2/2015 William M Sampson $6,875.00 Rail Crossing Analysis 6/16/2015 Federal Express $7.84 Shipping 6/10/2015 Dylan Reingold-travel to Wash DC $446.11 Preliminary Hearing 5/12/2015 Treasury ofthe United States $570.00 Public Records Subtotal Expenses FY 14/15 $44,810.15 Acct#11124319-033190 Acct#00110111-034020-15023 7/02/15 CDM Smith Inc All Travel 1/02/15 CDM Smith Inc Travel 1/02/15 CDM Smith Inc $2,122.50 Work Order 10 EIS 9/30/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando-hotel $113.50 $6,585.80 Work Order 13 Noise Monitoring 9/30/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando-hotel $113.50 $1,937.00 Work Order 13 Noise Monitoring 9/30/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando-hotel $113.50 $4,135.00 Work Order 10 EIS 9/11/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando $111.91 $17,274.00 9/11/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando $122.06 9/11/2018 Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando $91.52 9/4/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando $110.45 9/4/2018 Jason E. Brown -FL Dev Finance Corp Mtg- Orlando $91.52 5/8/2018 Dylan Reingold-Capital Hill All Aboard FL Mtg $161.89 5/8/2018 Kate P. Cotner -Capital Hill All Aboard FL Mtg $271.64 5/1/2018 The Liaison Capital Hill Hotel -Kate Cotner $274.37 5/1/2018 American Airlines -Kate Cotner $167.20 5/1/2018 Jet Blue -Dylan Reingold $128.20 5/1/2018 The Liason Capitol Hill Hotel -Dylan Reingold $548.74 Subtotal Expenses FY 17/18 $2,420.00 9/30/2017 Delta Air $191.80 9/30/2017 American Airlines $193.20 9/30/2017 Jet Blue $168.20 9/30/2017 Jet Blue $25.00 9/30/2017 Bob Solari -travel to Washington DC $869.98 with OMB,Senator & Congressman & FDOT Acct#00110214-034020-15023 All Travel 9/30/2017 Kate Cotner -travel to Washington DC $768.02 9/30/2017 Dylan Reingold-travel to Washington DC $753.49 6/28/2017 Kate Cotner -Tag Meeting $60.07 mileage to Cocoa Subtotal Expenses FY 16/17 $3,029.76 4/20/2016 Dylan Reingold $106.26 Hearing 4/6/2016 Aloft Hotel $109.00 MHG Tallahassee AL P -Dylan Reingold 12/16/2015 Kimberly Graham $901.76 Fed Railway Assoc. Mtg-Washington DC 12/2/2015 Kate Cotner -FAC Legislative Conference $19.44 Subtotal Expenses FY 15/16 $1,136.46 9/8/2015 Doubletree Orlando $271.36 Orlando -Travel -Fl. Dev. Finance Corp 8/26/2015 Dylan Reingold $75.26 8/26/2015 Kate Cotner ($5.36) Orlando -Travel -FL Dev. Finance Corp Subtotal Expenses FY 14/15 $341.26 Acct#11124319-033190 Other Professional Services 7/02/15 CDM Smith Inc $23,454.00 Work Order 10 EIS 1/02/15 CDM Smith Inc $6,973.40 Work Order 13 Noise Monitoring 1/02/15 CDM Smith Inc $2,122.50 Work Order 10 EIS 11/26/14 CDM Smith Inc $5,605.00 Work Order 10 EIS 11/21/14 CDM Smith Inc $6,585.80 Work Order 13 Noise Monitoring Subtotal Expenses FY 14/15 $44,740.70 9/30/14 CDM Smith Inc $1,937.00 Work Order 13 Noise Monitoring 9/30/14 CDM Smith Inc $8,077.00 Work Order 10 EIS 8/29/14 CDM Smith Inc $4,135.00 Work Order 10 EIS 8/08/14 CDM Smith Inc $3,125.00 Work Order 10 EIS Subtotal Expenses FY 13/14 $17,274.00 10 Date Vendor Total Expenses 17/18 Total Expenses 16/17 Total Expenses 15/16 Amount Note $626,778.25 $223,471.97 $870,867.50 Total Expenses 14/15 $1,154,211.26 Total Expenses 13/14 $45,825.80 Total expenses processed as of 10/30/18 $2,921,154.78 Total Board authorized budget for FY 17/18 $685,044.00 Total Board authorized budget for FY 16/17 $223,471.97 Total Board authorized budget for FY 15/16 $870,867.50 Total Board authorized budget for FY 14/15 $1,154,211.26 Total Board authorized budget for FY 13/14 $45,825.80 Total budgeted 13/14-17/18 $2,979,420.53 Remaining Balance $58,265.75 11 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services 2/20/2017 Berger Singerman $880.00 Subtotal Expenses FY 16/17 $880.00 9/30/2016 Berger Singerman $1,072.50 9/20/2016 Berger Singerman $632.50 8/16/2016 Berger Singerman $275.00 7/19/2016 Berger Singerman $275.00 6/14/2016 Berger Singerman $605.00 5/24/2016 Berger Singerman $495.00 5/4/2016 Berger Singerman $1,650.00 2/9/2016 Berger Singerman $1,265.00 1/20/2016 Berger Singerman $11,722.50 12/22/2015 Berger Singerman $15,090.00 12/8/2015 King Reporting & Video $457.75 11/17/2015 Berger Singerman $2,172.50 Subtotal Expenses FY 15/16 $35,712.75 9/30/2015 Berger Singerman $5,462.50 9/21/2015 Berger Singerman $25,370.00 8/18/2015 Berger Singerman $10,150.00 7/22/2015 Berger Singerman $7,855.00 7/1/2015 Berger Singerman $29,622.50 6/3/2015 Nabors Giblin & Nickerson $312.50 5/20/2015 Carolos Alvarez,Esq $1,878.10 4/20/2015 Gonzalez Saggio & Harlan $10,582.50 4/2/2015 Gonzalez Saggio & Harlan $26,713.48 3/23/2015 Gonzalez Saggio & Harlan $10,312.50 3/23/2015 Nabors Giblin & Nickerson $4,161.72 2/2/2015 Gonzalez Saggio & Harlan $22,882.98 1/16/2015 Gonzalez Saggio & Harlan $16,610.00 12/3/2014 Gonzalez Saggio & Harlan $8,824.24 Subtotal Expenses FY 14/15 $180,738.02 9/30/2014 Gonzalez Saggio & Harlan $7,821.90 9/30/2014 Gonzalez Saggio & Harlan $30,144.31 8/15/2014 Gonzalez Saggio & Harlan $12,292.50 7/22/2014 Gonzalez Saggio & Harlan $8,415.00 Subtotal Expenses FY 13/14 $58,673.71 12 Indian River County Federal Express Vero Beach Electric/Florida Power & Light/FMPA expenses 1/20/2016 Acct#00410214-033110-15024 $4,090.00 Legal Services RW Wilson & Assoc Other Prof. Services /Legal Advertising 12/22/2015 5/27/2016 RW Wilson & Assoc $4,090.00 4/22/2016 RW Wilson & Assoc $4,090.00 4/8/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 2/9/2016 Federal Express $4.85 1/20/2016 RW Wilson & Assoc $4,090.00 1/8/2016 RW Wilson & Assoc $4,090.00 12/22/2015 RW Wilson & Assoc $4,090.00 11/19/2014 Scripps Treasure Coast Subtotal Expenses FY 15/16 $32,724.85 9/30/2015 RW Wilson & Assoc $4,090.00 9/11/2015 RW Wilson & Assoc $4,090.00 8/14/2015 RW Wilson & Assoc $4,090.00 7/21/2015 Kate Cotner Reimbursement $50.00 7/10/2015 RW Wilson & Assoc $4,090.00 5/26/2015 RW Wilson & Assoc $4,090.00 5/21/2015 Scripps Treasure Coast $71.76 3/4/2015 RB Oppenheim Assoc $4,625.00 2/13/2015 FMPA-copy of audio $119.13 1/16/2015 Scripps Treasure Coast $70.98 11/19/2014 Scripps Treasure Coast $63.96 Subtotal Expenses FY 14/15 $25,450.83 9/30/2014 Scripps Treasure Coast $87.36 9/10/2014 Scripps Treasure Coast $88.92 Subtotal Expenses FY 13/14 $176.28 ISubtotal Expenses FY 17/18 $1,129.821 3/16/2016 Dylan Reingold-FL Senate Committee mtg Travel 3/8/2016 Courtyard by Marriot 10/24/2018 Tim Zorc-PSC Hearing $386.59 10/16/2018 Dylan Reingold-PSC Hearing 10/2-3/18 $341.50 10/16/2018 Dylan Reingold-PSC Hearing 10/7-8/18 $303.23 10/9/2018 Tim Zorc-PSC Pre -Hearing $359.37 Subtotal Expenses FY 18/19 $1,390.69 6/19/2018 Peter O'Bryan-PSC meeting Tallahassee $98.00 6/19/2018 Peter O'Bryan-PSC meeting Tallahassee $353.39 6/19/2018 Tim Zorc-PSC meeting -Tallahassee $380.74 3/21/2018 Tim Zorc-FMPA meeting -Orlando $97.82 1/23/2018 Tim Zorc-FMPA meeting -Orlando $99.16 12/19/2017 Tim Zorc-FMPA meeting -Orlando $100.71 ISubtotal Expenses FY 17/18 $1,129.821 3/16/2016 Dylan Reingold-FL Senate Committee mtg $394.25 3/8/2016 Courtyard by Marriot $98.00 1/20/2016 Dylan Reingold-FMPA mtg/Tallahassee $372.39 1/6/2016 Dylan Reingold-FMPA mtg/Tallahassee $149.00 10/12/2015 Dylan Reingold-Joint Legislative mtg/Tallahassee $437.53 8/26/2015 Dylan Reingold-FMPA mtg/Tallahassee $75.26 8/26/2015 Kate Cotner-FMPA mtg/Tallahassee $36.00 Subtotal Expenses FY 14/15 $111.26 13 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Total Expenses FY 18/19 $1,390.69 Total expenses FY 17/18 $1,129.82 Total expenses FY 16/17 $880.00 Total expenses FY 15/16 $69,888.77 Total expenses FY 14/15 $206,300.11 Total expenses FY 13/14 $58,849.99 Total expenses processed as of 10/30/18 $338,439.38 14 Budget Authorization Budget 10/1/2018 FY 18/19 Budget to be "rolled" into new year $67,779.00 10/1/2017 FY 17/18 Budget $1,130.00 10/1/2016 FY 16/17 Budget $880.00 10/1/2015 FY 15/16 Budget $69,889.00 9/15/2015 Legal Services $35,150.00 3/18/2015 Legal Services $130,000.00 5/5/2014 Legal Services $100,000.00 Total Board Authorized Budget $404,828.00 Remaining Balance $66,388.62 14 JEFFREY R. SMITH, Clerk of Circuit Court & Comptroller Finance Department 1801 271 Street Vero Beach, FL 32960 CPA, CGFO, CGMA TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: October 18, 2018 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS October 12, 2018 to October 18, 2018 1 coaTRa`` In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of October 12, 2018 to October 18, 2018. 15 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 373317 10/12/2018 INFRASTRUCTURE & INDUSTRIAL CONSTRUCTORS SI 423.41 373318 10!12/2018 GONANO & HARRELL 406.56 373319 10/15/2018 WEST CONSTRUCTION NC 458,712.87 373320 10/18/2018 UTIL REFUNDS 69.18 373321 10/18/2018 UTIL REFUNDS 38.18 373322 10/18/2018 UTIL REFUNDS 2.19 373323 10/18/2018 UTIL REFUNDS 80.69 373324 10/18/2018 UTIL REFUNDS 66.01 373325 10/18/2018 UTIL REFUNDS 42.33 373326 .10/18/2018 UTIL REFUNDS 82.50 373327 10/18/2018 UTIL REFUNDS 308.99 373328 10/182018 UTIL REFUNDS 3.78 373329 10/1820.18 UTIL REFUNDS 31.30 373330 /0/182018 UTIL REFUNDS 2.30 373331 10/182018 DTII. REFUNDS 37.47 373332 10/18/2018 UTIL REFUNDS 89.21 373333 10/18/2018 UTIL REFUNDS 35.64 373334 10/18/2018 UTIL REFUNDS 13.74 373335 10/18/2018 UTIL REFUNDS 9.12 373336 10/18/22018 UTIL REFUNDS 2.30 373337 10/18/2018 UTIL REFUNDS 91.86 373338 10/182018 UTIL REFUNDS 43.97 373339 10/182018 UTIL REFUNDS 39.80 373340 10/182018 UTILREFUNDS 16.91 373341 10/182018 UTIL REFUNDS 36.21 373342 10/18/2018 UTIL REFUNDS 3994 373343 10/18/2018 UTIL REFUNDS 43.50 373344 10/18/2018 UTIL REFUNDS 99.80 373345 10/1812018 UTIL REFUNDS 40.82 373346 10/180-018 UTIL REFUNDS 60.30 373347 10/182018 UTlI. REFUNDS 34.50 373348 10/182018 UTIL REFUNDS 778.32 373349 10/182018 UTIL REFUNDS 3.34 373350 10/1820.18 UTIL REFUNDS 33.95 373351 101182018 UTIL, REFUNDS 35.88 3373352 10/182018 UTIL REFUNDS 39.86 373353 10/18/2018 UTIL REFUNDS 54.51 373354 10/182018 UTIL REFUNDS 76.46 373355 10/182018 UTIL REFUNDS 83.85 373356 10/182018 UTIL REFUNDS 38.76 373357 10/182018 UTIL 'REFUNDS 10.75 373358 10/182018 UTIL REFUNDS 21.44 373359 10/182018 UTIL REFUNDS 93.32 373360 10/182018 UTIL REFUNDS 92.53 373361 10/182018 UTIL REFUNDS 27.24 373362 10/182018 UTIL REFUNDS 67.69 373363 10/182018 UTIL REFUNDS 77.80 373364 ]0/182018 UTIL REFUNDS 35.02 373365 10/182018 UTILREFUNDS 46.44 373366 10/18/2018 UTIL REFUNDS 215.21 373367 10/182018 UTIL REFUNDS 25.93 373368 10/1820.18 UTIL REFUNDS 12.16 373369 10/182018 UTIL REFUNDS 6.90 373370 10/182018 UTIL REFUNDS 90.95 373371 10/182018 UTIL REFUNDS 87.16 373372 10/182018 UTIL REFUNDS 53.64 373373 10/182018 UTIL REFUNDS 61.44 373374 10/18/2018 UTIL REFUNDS 81.64 16 TRANS NBR DATE VENDOR AMOUNT 373375 10/18.2018 UTIL REFUNDS 9.58 373376 10/18/2018 UTIL REFUNDS 53.81 373377 10/18/2018 UTIL REFUNDS 86.22 373378 10/18/2018 UTIL REFUNDS 53.86 373379 10/1892018 UTIL REFUNDS 104.62 373380 10/18/2018 UTIL REFUNDS 59.17 373381 10/18/2018 UTIL .REFUNDS 12.16 373382 10/18/2018 UTILREFUNDS 55.61 373383 10/18/2018 UTIL REFUNDS 30.53 373384 10/180-018 UTIL REFUNDS 25.87 373385 10/18/2018 UTIL REFUNDS 41.50 373386 10/18/2018 UTIL REFUNDS 39.12 373387 10/18(2018 UTIL REFUNDS 31.94 373388 10/1812018 UTIL REFUNDS 75.12 373389 10/18/2018 UTIL REFUNDS 91.74 373390 10/18/20.18 UTIL REFUNDS 59.19 373391 10/18/2018 UTIL REFUNDS 80.86 373392 10/18/2018 UTIL REFUNDS 7.59 373393 10/18/2018 UTIL REFUNDS 50.66 373394 10/18/2018 UTIL REFUNDS 26.56 373395 10/18/2018 UTIL,REFUNDS 35.06 373396 10/180-018 UTIL REFUNDS 52.25 373397 10/180-018 UTIL REFUNDS 50.00 373398 10/1812018 UTIL REFUNDS 32.51 373399 10/.18/2018 UTIL REFUNDS 1.78 373400 10/180-018 UTIL REFUNDS 22.58 373401 10/18/2018 UTIL REFUNDS 69.76 373402 10/18/2018 UTIL REFUNDS 31.30 373403 10/18/2018 UTIL REFUNDS 21.69 373404 10/1812018 UTIL REFUNDS 44.50 373405 10/1812018 UTIL ,REFUNDS 28.74 373406 10/1812018 UTIL REFUNDS 6.47 373407 10/182018 UTIL REFUNDS 75.49 373408 10/18/2018 PORT CONSOLIDATED INC 614.38 373409 10/18/2018 JORDAN MOWER. INC 284.00 373410 10/18/2018 TEN -8 FIRE EQUIPMENT INC 1,750.23 373411 10/18/2018 RANGER CONSTRUCTION IND INC 549.54 373412 10/18/2018 VERO CHEMICAL DISTRIBUTORS INC 626.42 373413 10/18/2018 RICOII USA INC 1,354.42 373414 10/182018 C14IS14OLM CORP OF VERO 19.80 373415 10/182018 VELDE FORD INC 305.80 373416 10/18/2018 SAFETY PRODUCTS .INC 91.61 373417 10/18/2018 AT&T WIRELESS 1,427.72 373418 10/18/2018 KELLY TRACTOR CO 2,277.68 373419 10/18/2018 SAFETY KLEEN SYSTEMS INC 887,09 373420 1011812018 VERO MARINE CENTER INC 80.65 373421 10/1812018 REPUBLIC SERVICES INC 528,258.59 373422 10/182018 AMERIGAS EAGLE PROPANE LP 1,945.30 373423 10/18/2018 LFI FORT PIERCE .INC 1,707.42 373424 10/1812018 CLIFF BERRY INC 255.15 373425 10/180-018 BOUND TREE MEDICAL LLC 42.20 373426 10/18/2018 VEROINDUST.RJALSUP PLY INC 297.55 373427 10118(2018 EXPRESS REEL GRINDING INC 2,800.00 373428 10/18/2018 TIR.ESOLES OF BROWARD INC 1,434.00 373429 10/180-018 H C WARNER INC 2,305.72 373430 10/1812018 CITY ELECTRIC SUPPLY 394.68 373431 10/18/2018 CHILDCARE RESOURCES OF IRC INC 560.00 373432 10/18/2018 ARMFIELD WAGNER APPRAISAL AND R:ESEARCI-'INC 450.00 373433 10/18/2018 DELI, MARKETING LP 310.00 373434 10/1812018 BAKER & TAYLOR INC 2,406.17 17 TRANS NBR DATE VENDOR AMOUNT 373435 10/18/2018 MIDWEST TAPE LLC 1,560.22 373436 10/18/2018 MICROMARKETING LLC 19.99 373437 10/18/2018 BAKER. DISTRIBUTING CO LLC 88.08 373438 10/18/2018 CENGAGE LEARNING INC 10.503.00 373439 1011812018 PALM TRUCK CENTERS INC 1,148.34 373440 10/182018 COMMUNITY ASPHALT CORP 864.72 373441 10/18/2018 SUNSHINE REHABILATION CENTER OF IRC INC 2,100.00 373442 10/18/2018 GRACES LANDING LTD 30.00 373443 10/18/2018 LINDSEY GARDEN'S LTD 10.00 373444 10!18!20.18 RIVER PARK ASSOCIATES LIMITED 40.00 373445 10/18/2018 CREATIVE CHOICE HOMES XVI LTD 10.00 373446 10/18/2018 CLERK OF CIRCUIT COURT 45.43 373447 10/18h_018 INDIAN RIVER COUNTY HEALTH DEPT 23.640.03 373448 10/180-018 CITY OF VERO BEACH I.000.00 373449 10/18/2018 CITY OF VERO BEACH 313.25 373450 10/18/2018 UNITED WAY OF INDIAN RIVER COUNTY 566.00 373451 10/18/2018 INDIAN RI VER ALL FAB INC 227.10 373452 10/18/2018 UNITED PARCEL SERVICE INC. 13.26 373453 101182018 FLORIDA GOVERNMENT FINANCE 18.00 373454 10/18/2018 LIVINGSTON PAGE 60.00 373455 10/18/2018 JANITORIAL DEPOT OF AMERICA INC 1,049.32 373456 10/I8/2018 TREASURE COAST HOMELESS SERVICES 9,926.25 373457 10/180-018 PUBLIX SUPERMARKETS 35.96 373458 10/1812018 ROGER CLEVELAND GOLF INC 4,589.02 373459 10/18/2018 ACUSHNTET COMPANY 8.671.70 373460 10/18/2018 CULTURAL COUNCIL OF IRC 21797.04 373461 10/18/2018 GEAR FOR SPORTS INTL INC 181.27 373462 10/18/2018 GEOSYNTEC CONSULTANTS INC 1,300.20 373463 10/18/2018 WEST PUBLISHING CORPORATION 312.00 373464 10/18/2018 FEDERAL EXPRESS CORP 26.04 373465 10/18/2018 FEDERAL EXPRESS CORP 46.03 373466 10/18/2018 CITY OF SEBASTIAN 47.837.98 373467 10/18!2018 VERO HERITAGE INC 4,779.07 373468 10/18/2018 CALLAWAY GOLF SALES COMPANY 3,024.98 373469 10/18/2018 SUBSTANCE AWARENESS COUNCIL OF IRC INC 1,528.00 373470 10/18/2018 FLORIDA POWER AND LIGHT 65,655.38 373471 10/18/2018 TAYLOR MADE GOLF CO INC 2,744.87 373472 10/18/2018 'EPSILON STIGMA PHI 60.00 373473 10/18/2018 GIFFORD YOUTH ACHIEVEMENT CENTER INC 2,749.87 373474 10/18/2018 STATE ATTORNEY 10.367.90 373475 10/18/2018 CITY OF FELLSMERE 276.99 373476 10/18/2018 PEACE RIVER ELECTRIC COOP INC 293.09 373477 10/18/2018 NEW HORIZONS OF THE TREASURE COAST 25.127.50 373478 10/18/2018 CONTRACT SERVICE ENTERPRISES INC 9.436.00 373479 10/18/2018 SUNSHINE STATE ONE CALL_ OF FL INC 2,015.66 373480 10/18/2018 CATHOLIC CHARITIES .DIOCESE OF PALM BCH 833.58 373481 10/18/2018 LANGUAGE LINE SERVICES INC 129.20 373482 10/I 8/2018 TOCOMA RUBBER STAMP & MARKING SYSTEM 22.54 373483 10/18/2018 DOCUMED SYSTEMS INTERNATIONAL INC 8.900.00 373484 10/1802018 TREASURE COAST SPORTS COMMISSION INC 75.00 373485 10/18/2018 TREASURE COAST SPORTS COMMISSION INC 3.824.97 373486 10/18/2018 FIRST CHURCH OF GOD OF VERO BEAC14 INC 1.312.20 373487 10/18/2018 MYLES BROWN 40.00 373488 10/18!2018 HENRY SMITH 234.00 373489 10!1812018 INDIAN' RIVER FARMS WATER CNTRL DIST 845.00 373490 10/1812018 INDIAN RIVER FARMS WATER CNTRL DIST 1.092.63 373491 10/18/2018 INDIAN RIVER FARMS WATER CNTRL DIST 1.105.00 373492 10/18/2018 A M BEST COMPANY INC 189.00 373493 10/18/2018 G K ENVIRONMENTAL INC 2_,737.50 373494 10/18/2018 MUSCO SPORTS LIGHTING LLC 39.02 18 TRANS NB.R DATE VES\AOR AMOUNT 373495 10/18/2018 INTERNATIONAL ASSOC OF EMERGENCY MANAGERS 190.00 373496 10/18/2018 PINNACLE GROVE LTD 10.00 373497 10/18/2018 V.ERO CLUB PARTNERS LTD 10.00 373498 10/18/2018 INDIAN RIVER COUNTY HOUSING AUTHORITY 442.00 373499 10/182018 FLORIDAASSOC OF CODE ENFORCEMENT 35.00 373500 10/182018 HOMETOWN NEWS 1.057.00 373501 10/1812018 ANDERSON' RENTALS INC 2,055.89 373502 10/18/2018 PELICAN ISLAND AUD'UBON SOCIETY INC 5.742.18 373503 10/18/2018 THE PALMS AT VERO BEACH 10.00 373504 10/18+'20.18 RUSSELL PAYNETNIC 2,232.98 373505 10/18/2018 TRANE US INC 156,134.06 373506 10/1820.18 TREASURE COAST MATS 625.00 373507 10/1812018 SCOTT MCADAM 192.60 373508 10/1 &2018 CELICO PARTNERSHIP 3,617.02 373509 10/1812018 VAN WAL INC 255.00 373510 10/182018 BIG BROTHERS AND BIG SISTERS 1,250.00 373511 10/18/2018 BIG BROTHERS AND BIG SISTERS 7.057.34 373512 10/182018 FASTENAL COMPANY 544.03 373513 10/18/2018 SOUTHERN JANITOR SUPPLY INC 68.64 373514 10/18/2018 OCLC ONLINE COMPUTER LIBRARY CENTER 453.03 373515 10118/2018 CENTRAL PUMP & SUPPLY INC 232.50 373516 10/18/2018 MASTELLER & MOLER INC 2,186.13 373517 .10/18/2018 STAPLES CONTRACT & COMMERCIAL INC 1.070.64 373518 10118/2018 PELICAN .ISLES LP 10.00 373519 10/18/2018 ELIZABETH POWELL 207.74 373520 10/182018 GLOVER OIL COMPANY INC 20,167.75 373521 10/18/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 295.29 373522 10/18/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 299.30 373523 10/18/2018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 167.00 373524 10/18/2018 SEBASTIAN RIVER AREA C14AMBER OF COMMERCE 6,757.16 373525 10/18/2018 LARRY STEP14ENS 60.00 373526 10/18/2018 'DAYSPRING 500.00 373527 10/182018 ORCHID .ISLAND PROPERTY MGMT 11 INC 9.914.00 373528 10/18/2018 KENNY CAMPBELL JR 80.00 373529 10/18/2018 SUNCOAST REALTY & RENTAL MGMT 1 LC 10.00 373530 10/.182018 FLORIDA ASSOC OF HUMAN SRV ADMIN 95.00 373531 10/18/2018 JOHNNY B SMIT14 234.00 373532 /0/182018 CATHY DANIEL 89.96 373533 10/18/2018 CHARLES A WALKER 40.00 373534 10/18/2018 INDIAN RIVER.:RDA LP 10.00 373535 10118/2018 CEM.EX INC 1,039.00 373536 10/182018 REDLANDS CHRISTIAN MIGRANT ASSOC 2,665.12 373537 10/18/2018 BRIAN FREEMAN 16.02 373538 10/18/2018 MADESSIA FLOWERS 20.00 373539 10/1820/8 GRUNDY, LAURIE & DEREK 99.00 373540 10/1 &2018 KWACKS INC 2.583.89 373541 10/1820I8 ROGER WINSLOW 10.00 373542 10/18/2018 NICOLACE MARKETING INC 300.00 373543 10/1802018 SANDY ARACENA 60.00 373544 10/1812018 SAID S MOOBARK 10.00 373545 10/18/2018 VERA, SMITH 40.00 373546 10/18/2018 HELPING ANIMALS LIVE -OVERCOME 65.00 373547 10/18/2018 KATY .EQUIPMENT INC 31.179.06 373548 10/18/2018 MICHAELFERRARO 36.00 373549 10/18/2018 TREASURE COAST SWIMMING LLC 1.500.00 373550 .10/18/2018 CWS COMMUNITIES LP 500.00 373551 10/18/2018 GHO HOMES CORPORATION 40.114.59 373552 10/18122018 ECMC 281.85 373553 10/182018 YOUR AQUA INSTRUCTOR LI_C 30.00 373554 10/182018 FLORIDA COAST EQUI.PM:ENT INC 1,326.76 19 4 TRANS NB'R DATE VENDOR AMOUNT 373555 10/18/2018 ANTHONY ARROYO 10.00 373556 10/18/2018 OVERDRIVE.INC 13,510.01 373557 10/18/2018 CIT FINANCE LLC 186.21 373558 10/18!2018 ALAN JAY CHEVROLET CADILLAC 53,850.00 373559 10/1802018 GFA INTERNATIONAL INC 9,891.25 373560 10/18/2018 NEWSOM OIL COMPANY 943.93 373561 10/1812018 BRIAN E GALLAGHER 10.00 373562 10/1802018 OCEAN RESEARCH & CONSERVATION ASSOCIATION It 7,704.28 373563 10/18/2018 LOWES HOME CENTERS .INC 2,245.34 373564 10/1802018 CARDINAL HEALTH 110 INC 5,151.09 373565 10/18/2018 MUNICIPAL EMERGENCY SERVICES INC 212.31 373566 10/18/2018 TRV ADVERTISING & MARKETING INC 19.54 373567 10//802018 BURNETT.LIM:E CO INC 6,300.00 373568 10/182018 BURNETT LIME CO INC 2,750.00 373569 10/18/2018 ATLANTIC ROOFING 1I OF VERO BEACH INC 190,.131.56 3373570 10/1802018 CARMEN LEWIS 215.00 373571 10,1182018 STRAIGHT OAK LLC 338.90 373572 10/1802018 SCADA SOLUTIONS LLC 2.000.00 373573 10/1802018 SOUTHERN MANAGEMENT LLC 4,586.00 373574 10/18/2018 DEBORAH CUEVAS 60.00 373575 10/18/2018 CHEMTRADE CHEMICALS CORPORTATION 2,286.29 373576 10/18/2018 DYLAN REINGOLD 644.73 373577 10/180-018 SAMBA HOLDINGS INC 1.317.84 373578 10/1802018 SUMMIT CONSTRUCTION OF VERO BEACH LLC 34.225.00 373579 10/18/2018 FAMILY SUPPORT REGISTRY 9.66 373580 10/18/2018 REI ENGINEERS INC 620.00 373581 10/1802018 EXTREME GOLF INC 723.00 373582 10018/2018 TRINOVA -FLORIDA INC 316.50 373583 10/1802018 BERNA.R.D .ELAN & COMPANY 7,105.53 373584 10/18/2018 BRYAN CAVE LLP 72,352.66 373585 10/18/2018 SKECHERS USA INC 410.49 373586 10/18/2018 FOUNDATION FOR AFFORDABLE.RENTAL 1,724.00 373587 10/1802018 MICHAEL EDWARD HAMILTON 600.00 373588 10/182018 STUART/MARTIN COUNTY CHAMBER OF COMMERCE 175.00 373589 10/18/2018 SYL.IVIA MILLER 929.00 373590 10/18020.18 HAAUNS INC 3,34225 373591 /0/182018 SCRIPPS NP OPERATING LLC 136.95 373592 10/182018 SCRIPPS NP OPERATING LLC 209.55 373593 10/18/2018 SCRIPPS NP OPERATING LLC 819.00 373594 10/18/2018 RONALD RENNICK 49.14 373595 10/18/2018 INDIAN RIVER LACROSSE ASSOCIATION INC 1,249.51 373596 10/18/2018 UNIFIR.ST CORPORATION 927.57 373597 10/1812018 JDS GRAPHICS DESIGN INC 406.72 373598 10/1802018 CDA SOLUTIONS INC 1.240.00 373599 10/182018 GOTTA GO GREEN ENTERPISES INC 119.22 373600 10018/2018 ADVANCE STORES COMPANY INCORPORATED 13339 373601 10/18/2018 EGP DOCUMENT SOLUTIONS LLC 177.80 373602 10/18/2018 FLORIDA EAST COAST HOLDINGS CORP 34.309.66 373603 10/18/2018 EZLINKS GOLF LLC 300.00 373604 10/18/2018 STEVES FROZEN CHILLERS OF FLORIDA SPACE CORS' 387.00 373605 10/1802018 EAST COAST: RECYCLING INC 2.000.00 373606 10018!2018 AC VETERINARY SPECIALTY SERVICES 344.09 373607 10/182018 WEDGEWOOD RENTALS LLC 10.00 373608 10/1820/8 COLTON PARKER 60.00 373609 10018/2018 HOST COMPLIANCE LLC 7,795.00 373610 10/182018 MATHESON TRI -GAS .INC 7.462.65 373611 10/18/2018 PEOPLE READY INC 11.116.32 373612 10/182018 GOVERNM:ENTJOBS.COM INC 9,900.00 373613 10/1802018 MATTHEW NEAL VAN ERT 1.950.00 373614 10/182018 EMILY GOUGE 110.00 20 TRANS NUR DATE VENDOR AMOUNT 373615 '10/1812018 CANARX GROUP INC 14,373.90 3736.16 10/18/2018 COLE AUTO SUPPLY INC 1,619.37 373617 10/18/2018 RUN MY PERMITS. COM 75.00 373618 10/18/2018 KON:ICAMINOLTA BUSINESS SOLUTIONS 39.90 373619 10/180-018 NOR -14 CAROLINA DEPARTMENT OF REVENUE 104.35 373620 10/18/2018 BE114 NOLAN 70.00 373621 10/18/20.18 ALLAN D KELLERMAN 21,800.00 373622 10/18/2018 ADVANCED ROOFING INC 130,469.40 373623 10/18/2018 THOMAS R PI.LIERO 44.00 373624 10/18/2018 CALVIN GIORDANO & ASSOCIATES INC 12,806.25 373625 10/18/2018 CORE & MAIN LP 6.513.83 373626 10/.18/2018 GLOBAL TRACK.ING COMMUNICATIONS LLC 1,727.28 373627 10/18/2018 MC DERMOTT WILL & EMERY LLP 10,000.00 373628 10/18/2018 ENVIRONMENTAL SCIENCE ASSOCIATES 25,350.87 373629 10/18/2018 INDIAN RIVER DOCKS LLC 30,623.40 373630 10/18/2018 DTD .EQUIPMENT HOLDINGS LLC 82.55 373631 10/1812018 AAAA SERVICE LLC 11,360.00 373632 10/18/2018 TYKES & TEENS INC 8,295.38 373633 10/18/2018 BIKE WALK INDIAN RIVER COUNTY INC 1,625.00 373634 10/18/2018 ACTION RENTALS VRB LLC 791.14 373635 10/18/2018 STEPHEN STONE 80.00 373636 10/18/2018 JOSEPH LORINO 120.00 373637 10/18/2018 BEST VERSION MEDIA LLC 244.00 373638 10/18/2018 DIRECT TV 29.24 373639 10/18/2018 TYCO FIRE & SECURITY MANAGEMENT INC 5,843.00 373640 10/18/2018 IM SOLUTIONS INC 2,877.36 373641 10/1812018 RAMONA MURP14Y 31:00 373642 10/18/2018 VERONIQUE ORY STURIALE 30.00 373643 10/18/2018 LAMINATION DEPOT INC 93.30 373644 10/18/2018 LADY D ENTERPRISES 400.00 3373645 10/182018 COMMONWEALTH OF MASSACHUSETTS 154.00 373646 10/182018 CESEMINARS.ORG 215.00 373647 10/1.82018 NEVSKE LAMARRE 80.00 373648 10/182018 KAREN RAY 55.24 373649 10/18/2018 JORGE'HERNAN SIERRA 100.00 373650 10/182018 WOODLANDS OF V'ERO 550.00 373651 10/182018 KINDERGARTEN READINESS COLLABORATIVE 40.00 373652 .10/182018 STELLAR .ENTERTAINMENT INC 500.00 373653 10/18/2018 SANDRAADAMS 27.04 373654 10/18/2018 SKYDIVE SEBASTIAN OF SOUTH FLORIDA INC 2,000.00 373655 1.0/180-018 KRISTIN LEIENDECKER 114.70 373656 10/18/2018 KANSAS PAYMENT CENTER 219.69 373657 10/182018 TREASURE COAST RUGBY FOUNDATION INC 500.00 373658 10/18/2018 WILLIE MOSLEY 198.00 373659 10/18/2018 OGONOSK:I, NANCY L 500.00 373660 10/.182018 UTIL REFUNDS 84.80 373661 10/182018 UTIL REFUNDS 78.01 373662 101182018 UTIL REFUNDS 100.00 373663 10/182018 UTIL REFUNDS 28.89 373664 10/182018 UTIL REFUNDS 90.95 373665 10/182018 UTIL REFUNDS 36.55 373666 10/18/2018 UTIL REFUNDS 45.61 373667 10/18/2018 UTIL REFUNDS 29.71 373668 10/182018 UTIL REFUNDS 473.66 373669 10/182018 UTILREFUNDS 40.62 373670 10/182018 UTIL REFUNDS 103.91 373671 10/18/2018 UTIL .REFUNDS 44.24 373672 10/182018 UTIL REFUNDS 18.57 373673 10/18(2018 UTIL REFUNDS 10.22 373674 10/18/2018 UTIL .REFUNDS 57.61 21 TRANS NBR DATE VENDOR AMOUNT 373675 .10/18/2018 UTILREFUNDS 84.63 373676 10/18/2018 UTIL REFUNDS 18.86 373677 10/18/2018 UTIL REFUNDS 87.16 373678 10/.18/2018 UTILREFUNDS 7.22 373679 10/18/2018 UTIL REFUNDS 8.77 373680 10/18/2018 UTIL REFUNDS 88.57 373681 10118/2018 UTIL REFUNDS 2.93 373682 10/182018 UTIL REFUNDS 36.57 373683 10/18/2018 UTIL REFUNDS 34.52 373684 .10/1812018 UTILREFUNDS 87.16 373685 10/18/2018 UTIL.REFUNDS 34.76 373686 10/18/2018 UTIL REFUNDS 37.62 373687 10118/2018 UTIL REFUNDS 91.89 373688 10/18/2018 UTIL REFUNDS 20.26 373689 10/18/2018 UTIL REFUNDS 35.76 373690 10/18/2018 UTIL REFUNDS 113.06 373691 10/18/2018 UTIL REFUNDS 253.28 373692 10/182018 UTIL REFUNDS 82.50 373693 10/182018 UTIL REFUNDS 82.28 373694 10/18/2018 UTIL REFUNDS 23.89 373695 10/18/2018 UTIL REFUNDS 37.05 373696 10/182018 UTIL REFUNDS 63.00 373697 10/1812018 UTIL REFUNDS 33.03 373698 10/182018 UTIL REFUNDS 184.80 373699 .10/18/2018 UTIL REFUNDS 21.86 373700 10/18/2018 UTIL REFUNDS 73.00 373701 10/18/2018 UTIL REFUNDS 13.02 373702 10/182018 UTIL REFUNDS 10.41 Grand Total: 2368.710.58 22 ELECTRONIC PAYMENT - VISA CARD TRANS. NRR DATE VENDOR AMOUNT 1013991 10/1212018 CO.MCAST 107.59 1013992 10/1212018 COLD AIR DISTRIBUTORS WAREHOUSE 543.68 1013993 10/12,018 INDIAN RIVER BATTERY 810.15 1013994 10/12/2018 INDIAN RIVER OXYGEN INC 414.50 1013995 10/12,2018 COMO OIL COMPANY OF FLORIDA 70.00 1013996 10/1212018 GREAT SOUTHERN EQUIPMENT CO 1,382.43 1013997 101122018 CUSTOM PRODUCTS CORPORATION 3.094.55 1013998 10/122018 GUARDIAN ALARM OF FLORIDA LLC 370.00 1013999 10/.122018 EFE INC 1.311.16 1014000 10/17/2018 PARKS RENTAL & SALES INC 451.75 1014001 10/17/2018 COPYCOINC 194.71 1014002 10/17/2018 NORTH SOUTH SUPPLY INC 55.27 1014003 10/17/2018 MIKES GARAGE & 'WRECKER SERVICE INC 210.00 1014004 10/17/2018 MEEKS PLUMBING INC 1,728.00 1014005 10/1712018 SOUTHERN COMPUTER WAREHOUSE INC 1,500.01 1014006 10/17/2018 WIGINTON CORPORATION 1.500.00 1014007 10/172018 S14RIEVE CHEMICAL CO 2.384.44 1014008 10/17/2018 MIDWEST MOTOR SUPPLY CO 823.72 1014009 10/17/2018 RECHTIEN INTERNATIONAL TRUCKS 1,800.00 1014010 10/17/2018 .METRO FARE PROTECTION SERVICES INC 2.171.61 1014011 10117/2018 WINGFOOT PLASTIC PRINTING SVS INC 1.276.54 1014012 10/17/2018 SIMS CRANE & EQUIPMENT CO 1,177.00 1014013 10/172018 L&.LDISTRIBUTORS 528.16 1014014 10/17/2018 STAT MEDICAL DISPOSAL INC 770.00 1014015 10/17/2018 PACE ANALYTICAL SERVICES INC 6.602.00 1014016 10/172018 ALLIED DIVERSIFIED OF VERO BEACH LLC 85.00 1014017 10/17/2018 NEXA:IR LLC 107.22 1014018 10/17/2018 WASTE .MANAGEMENT INC 2,352.19 1014019 10/18/2018 EVERGLADES FARM EQUIPMENT CO INC 38132 1014020 10/18/2018 INDIAN RIVER.BATTERY 1.041.60 1014021 1011820.18 DEMCOINC 1.872.22 1014022 10/18/2018 DAV'ES SPORTING GOODS & TROPHIES 77.00 1014023 10/'18/2018 APPLE INDUSTRIAL SUPPLY CO 596.75 1014024 10/18/2018 WATER SAFETY PRODUCTS INC 953.51 1014025 10/18/2018 CENTER POINT INC 6.960.60 1014026 10/18/2018 ALLIED UNIVERSAL CORP 7,570.59 1014027 10/18/2018 IRRIGATION CONSULTANTS UNLIMITED INC 375.53 1014028 10/18/2018 FIRST 140S.PITAL LABORATORIES INC 677.25 1014029 10/1812018 COMO OIL COMPANY OF FLORIDA 421.66 1014030 10/182018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 82.03 1014031 10/18/22018 HYDRA SERVICE (S) INC 7,449.67 1014032 10/18/2018 I.MAGENET CONSULTING LLC 162.40 1014033 10/18/2018 GUARDIAN ALARM OF FLORIDA LLC 2.130.00 1014034 10/18/2018 NEXA I R LLC 263.88 1014035 10/18/2018 EFE INC 629.09 1014036 10/182018 AT&T 7,678.27 1014037 10/18/2018 OFFICE DEPOT BSD CUSTOMER SVC 1.935.02 1014038 10/18/2018 WASTE MANAGEMENT INC 3.857.64 1014039 10/18/2018 WHEELABRATOR RIDGE ENERGY INC 11.008.35 Grand Total: 89,946.06 23 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NB'R DATE VENDOR AMOUNT 6271 10/12/20.18 KIMLEY HORN & ASSOC INC 23,393.50 6272 10/12!20.18 KIMLEY HORN & ASSOC INC 18.126.20 6273 10/1212018 KJMLEY .HORN & ASSOC INC 23,180.82 6274 10/12/2018 SENIOR RESOURCE ASSOCIATION 46.464.23 6275 10/12/2018 COSTELLO BROTHERS MARINE CONSTRUCTION INC 10,266.11 6276 10/12/2018 INDIAN RNERCOUNTY SHERIFF 30.00 6277 10/12/2018 SENIOR RESOURCE ASSOCIATION 228.757.00 6278 10/15/2018 INDIAN RIVER COUNTY SHERIFF 1,478,650.00 6279 10/16/2018 SCHOOL DISTRICT OF I R COUNTY 98.318.00 6280 10/16/2018 VETERANS COUNCIL OF I R C 16,760.00 6281 10/17/2018 IRS=PAYROLL TAXES 10,391.51 Grand Total: 1.954.337.37 24 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801271" Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: October 25, 2018 A OR SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS October 19, 2018 to October 25, 2018 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of October 19, 2018 to October 25, 2018. 25 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 373703 10/19/2018 AT&T WIRELESS 904.62 373704 10/1912018 CLIFF BERRY INC 143.15 373705 10/19/2018 CHILDCARE RESOURCES OF IRC INC 5,293.00 373706 10119/2018 BRANDTS APPLIANCE SERVICE INC 165.99 373707 10/19/2018 PRECISION CONTRACTING SERVICES INC 800.00 373708 10/19120.18 CLERK OF CIRCUIT COURT 1,011.90 373709 10/19/2018 INDIAN RIVER COUNTY HEALTH DEPT 200.00 373710 10/19/2018 CITY OF VERO BEACH 44,023.12 373711 10/19/2018 CITY OF VERO BEACH 947.47 373712 .10/19/2018 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 1.000.00 373713 .10/19/2018 IRC HEALTHY START COALITION .INC 2,500.00 373714 10/19/2018 IRC HEALTHY START COALITION INC 2.500.00 373715 10/19/2018 IRC HEALTHY START COALITION INC 2,500.00 373716 10/19/2018 IRC HEALTHY START COALITION INC 2,500.00 373717 10/19/2018 CHILDRENS HOME SOCIETY OF FL 2._000.00 373718 101/9/2018 VAN WAL INC 30.00 373719 10/19/2018 DASIE BRIDGEWATER HOPE CENTER INC 2,721.47 373720 10/19/2018 FLORIDA RURAL LEGAL SERVICES INC 1.938.45 373721 10/19/2018 MBV ENGINEERING INC 640.00 373722 10/19/2018 STAPLES CONTRACT & COMMERCIAL INC 772.54 373723 10/19/2018 JONES EDMUNDS AND ASSCOIATES INC 13_.990.00 373724 10/19/2018 HMA-SOLANTIC JOINT VENTURE LLC 165.00 373725 10/19/2018 BRENNTAG MID -SOUTH .INC 3,476.8.1 373726 10/19/2018 FLORIDA ARMATURE WORKS INC 3,375.23 373727 10/19/2018 AUTOMATIONDIRECT.COM INC 399.25 373728 10/19/2018 RAFTELIS FINANCIAL CONSULTANTS INC 1,310.00 373729 10/19/2018 RA.FTELIS FINANCIAL CONSULTANTS INC 31100.00 373730 10/19/2018 BURNETT LIME CO INC 3.151.40 373731 10/19/2018 SOUTHWIDE INDUSTRIES INC 146,122.68 373732 10/19/2018 REI ENGINEERS INC 1,280.00 373733 10/19/2018 CHADWICK PRESTON SMALLEY 1,468.00 373734 10/19/2018 SYLIVIAMILLER 1,201.00 373735 10/19/2018 SCRIPPS NP OPERATING LLC 553.14 373736 10/19/2018 SCRIPPS NP OPERATING LLC 2,216.10 373737 10/19/2018 CATHEDRAL CORPORATION 2.707.65 373738 10/19/2018 UNIF.IRST CORPORATION 6.16 373739 10/19/2018 CDA SOLUTIONS INC 4,105.92 373740 10/19/2018 NORTH AMERICAN OFFICE SOLUTIONS INC 16.29 373741 10/19/2018 HENRY AYALA 12.1.94 373742 10/19/2018 DEBBIE CARSON 75.00 373743 10/19/2018 MATHESON TRI -GAS INC 3_,810.98 373744 10/19/2018 PEOPLE READY INC 946.33 373745 10/19/2018 DAYDREAMS UNIFORMS INC 285.25 373746 10/19/2018 ABISCOM INC 1,237.22 373747 10/19/2018 Ai ASSETS INC 2,425.22 373748 10/19/2018 FLW SOUTHEAST INC 1_374.80 373749 10/25/2018 PORT CONSOLIDATED INC 671.69 373750 10/2512018 JORDAN MOWER INC 93628 373751 10/25/2018 TEN -8 FIRE EQUIPMENT INC 1,041.19 373752 10/25/2018 VERO CHEMICAL DISTRIBUTORS INC 284.60 373753 10/25/2018 RIC014 USA INC 265.43 373754 10/25/2018 HENRY SCHEIN INC 4,760.12 373755 .10/25/2018 VELDE FORD INC 1,892.93 373756 10/25/2018 SAFETY PRODUCTS INC 1,252.24 373757 10125/2018 AT&T WIRELESS 858.85 373758 10/25/2018 E4 BREW COFFEE & BOTTLE WATER SVC 76.35 373759 10/25/2018 SAFETY KLEEN SYSTEMS .INC 335.39 373760 10/25/2018 GAYLORD BROTHERS INC 386.76 26 TRANS NBR DATE VENDOR AMOUNT 373761 10/25/2018 CLIFF .BERRY INC 49.00 373762 10/25/2018 AVERY DENNISON CORPORATION 6,165 20 373763 10/25/2018 SWE INC 325.00 373764 10/25/2018 KSM ENGINEERING & TESTING INC 161.00 373765 10/25/2018 BOUND TREE MEDICAL LLC 6.854.11 373766 10125/2018 ECOT.ECH CONSULTANTS INC 2.667.00 373767 10/252018 VERO INDUSTRIAL SUPPLY INC 28.68 373768 10/25/2018 BRISTER SIGNS INC 1,740.00 373769 10/252018 TIRESOLES OF BROWARD INC 12,106.04 373770 /0252018 DELL MARKETING LP 5.020.56 373771 1025/2018 BAKER & TAYLOR INC 11793.29 373772 10/25/2018 BRANDTS APPLIANCE SERVICE INC 164.13 373773 10/25/2018 MI DWEST TAPE LLC 48.98 373774 10/25/2018 PRIZE POSSESSIONS 243.87 373775 10252018 VERO COLLISION CENTER 4.399.07 373776 10252018 BAKER DISTRIBUTING CO LLC 236.10 373777 10/25/2018 CENGAGE LEARNING INC 1,556.80 373778 100-52018 PALM TRUCK CENTERS INC 2.841.53 373779 10252018 SOFTWARE HARDWARE INTEGRATION 656.00 373780 10/25/2018 COMMUNITY ASPHALT CORP 119.803.61 373781 10/25/2018 CLERK OF CIRCUIT COURT 2,362.50 373782 10/25/2018 CLERK OF CIRCUIT COURT 32.00 373783 1025/2018 CITY OF VERO BEACH 50,217.89 373784 10!25/2018 AMERICAN SOCIETY OF CIVIL ENGINEERS 295.00 373785 10/2512018 FLORIDA GOVERNMENT FINANCE 18.00 373786 10252018 LIVINGSTON PAGE 194.00 373787 1025/2018 JANITORIAL DEPOT OF AMERICA INC 134.38 373788 10125/2018 HENRY FISCHER & SONS INC 1.110.00 373789 10/25/2018 HUMANE SOCIETY 20,805.00 373790 10252018 PUBLIX SUPERMARKETS 93.75 373791 10/252018 FLORIDA DEPT OF AGRICULTURE AND 400.00 373792 1025/2018 ROGER CLEVELAND GOLF INC 47339 373793 10/25/2018 FEDERAL EXPRESS CORP 17.59 373794 102512018 TIMOTHY ROSE CONTRACTING INC 12.930.55 373795 10252018 CALLAWAY GOLF SALES COMPANY 1,859.52 373796 101252018 FLORIDA POWER AND LIGHT 32,630.54 373797 10252018 FLORIDA POWER AND LIGHT 2,724.89 373798 10/252018 FLORIDA BLUE 727.94 373799 10252018 US KIDS GOLF LI-C 192.11 373800 10/252018 PUBLIC RISK MANAGEMENTASSOCIATION 385.00 373801 10252018 NATIONAL ASSOC OF COUNTY PARK 90.00 373802 10252018 NATIONALASSOC OF CONSERVATION 775.00 373803 10'252018 MYLES BROWN 234.00 373804 101252018 ESRIINC 6,200.00 373805 10125/2018 HENRY SMITH 154.00 373806 10/252018 INDIAN RIVER FARMS NATER CNTRL DIST 217.50 373807 1025/2018 INDIAN RIVER FARMS WATER CNTRL DIST 390.00 373808 10/25/2018 NAT IONA1,ALLIANCE FOR YOUTH SPORTS 20.00 373809 10/25/2018 PITNEY BOWES INC 201.00 373810 10.252018 ALAN C KAUFFMANN 540.00 3733811 10/252018 NEXTRAN CORPORATION 430.70 373812 10,1252018 INDIAN RIVER COUNTY HISTORICAL 3,000.00 373813 10252028 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 9.90 373814 10252018 HAMPTON INTN 121.36 373815 1025/2018 BANK OF NEW YORK 1.887.50 373816 10/252018 CAROLINA SOFTWARE INC 500.00 373817 10/252018 BRIDGESTONE AMERICAS INC 2,619.89 373818 10/25/2018 FLORIDA ASSOC OF CODE ENFORCEMENT 35.00 373819 10/25/2018 GATORS SOD INC 4.750.00 373820 10/35/2018 CELICO PARTNERSHIP 577.12 27 TRANS N'BR DATE VENDOR AMOUNT 373821 10125/2018 CINTAS CORPORATION NO 2 489.28 373822 /02512018 FLORIDA DEPT OF JUVENILE JUSTICE 25,476.00 373823 10/25/2018 THE SH.ERWIN WILLIAMS CO 256.97 373824 1012512018 SOUTHERN JANITOR SUPPLY INC 1,258.78 373825 .10/2512018 NATIONAL ASSOCIATION OF HOUSING AND 524.40 373826 10/25/2018 HELMET HOUSE CONST 20.00 373827 10/25/2018 STAPLES CONTRACT & COMMERCIAL INC 177.10 373$2$ 10125/2018 GLOVER, Off COMPANY INC 104.978.99 373829 10/25/2018 BOTTOM LINE PERSONAL 39.00 373830 10/25/2018 LARRY STEPHENS 120.00 373831 10/25/2018 ORCHID ISLAND PROPERTY MGMT Il INC 4,428.00 373832 10/25/2018 FLORIDA SUPERIOR SAND INC 2,520.71 373833 10/25/2018 COLOSSUS INCORPORATED 19,845.00 373834 10/25/2018 RUSH TRUCK CENTERS OF FLORIDA 697.72 373835 10/25/2018 JOHNNY B SMITH 244.00 373836 10/25/2018 CHARLES A WALKER 80.00 373837 10/2511018 GUARDIAN COMMUNITY RESOURCE MANAGEMENT 1,000.00 3733838 10/2512018 MADESSIA FLOWERS 50.00 3373839 10/2512018 BILLYS AUTO SERVICE INC 60.00 373840 10/25/2018 NICOLACE MARKETING INC 1,110.00 373841 10125/2018 CCG SYSTEMS INC 8,357.19 373842 10125/2018 SANDY ARACENA 40.00 373843 10125/2018 VERA SMIT14 40.00 373844 10125/2018 GARRETT SMJTI1 100.00 373845 10/25/2018 WEST CONSTRUCTION INC 822,218.16 373846 10/25/2018 H.IGHERGROUND INC 37,138.63 373847 10/2512018 STATE OF FL DEPT OF .ECONOMIC OPPORTUNITY 175.00 373848 10/25/2018 STATE OF FL DEPT OF ECONOMIC OPPORTUNITY 175.00 373849 10/2512018 STATE OF FL DEPT OF ECONOMIC OPPORTUNITY 175.00 373850 10/25/2018 BERMUDA SANDS APPAREL LLC 1,675.80 373851 10/25/2018 KEITH GROCHOLL 60.00 373852 10/25/2018 MANCILS TRACTOR SERVICE INC 6,386.30 373853 10/2512018 SOUTHEASTERN SECURITY CONSULTANTS INC 314.50 373854 10/2511018 GFA INTERNATIONAL INC 1.722.50 373855 10/25/2018 MOORE MOTORS INC 349.95 373856 1011512018 FORD GOLF AND SPECIALTIES LLC 797.53 373857 1025,2018 TIM 7_ORC 386.59 373858 1025/2018 REPROGRAPHIC SOLUTIONS INC 16.18 373859 101252018 LOWES ROME CENTERS INC 2,029.62 373860 l0/25/2018 KYLE ANDERSON 1,325.00 373861 10125/2018 ALEX MIKLO 280.00 373862 10/252018 BURNETT LIME CO INC 3.126 20 373863 10/2512018 PENGUIN RANDOM HOUSE LLC 1.046.70 373864 ]0/25/2018 CARMEN LEWIS 237.00 373865 10/25122018 STRAIGHT OAK LLC 184.90 373866 10/2512018 C E R SIGNATURE CLEANING 850.00 373867 10/2512018 DEBORAH CUEVAS 40.00 373868 10/25/2018 EAST COAST VETERINARY SERVICES LLC 100.00 373869 10/25/2018 ARROW IN'T'ERNATIONAL 4.400.00 373870 10/2512018 RONALD NTICIAELSON 80.00 373871 10/25/3018 KATHLEEN PARISOT 120.00 373872 10/25/1018 COBRA GOLF INCORPORATED 1.739.60 373873 10/2512018 HAVTKINS INC 108.75 373874 1025/2018 SCRIPPS NP OPERATING LLC 932.80 373875 1025/2018 JOSEPH DI7_ONNO 130.00 373876 10/252018 MILNER SPORTS LLC 887.51 373877 1W25/2018 MASTERS ACADEMY OF VERO BEACH 482.62 373878 10252018 UNIFIRST CORPORATION 997.98 373879 102512018 CDA SOLUTIONS INC 7.32.00 373880 10/252018 WEST COAST TRENDS INC 907.50 TRANS NBR DATE VENDOR AMOUNT 373881 l025/2018 SITEONE LANDSCAPE SUPPLY LLC 103.90 373882 10/2512018 ADVANCE STORES COMPANY INCORPORATED 326.90 373883 10/252018 EGP DOCUMENT SOLUTIONS LLC 3_,1.48.70 373884 10252018 \),q RTH USA INC 459.03 373885 10/25/2018 RUSSELL L OWEN I 1 180.00 373886 10252018 BYERS ENGINEERING COMPANY 1.328.00 373887 1025/2018 UNDER THE SUN PRODUCTIONS 649.52 373888 10/252018 EDWARD ILLIDGE 120.00 373889 1025120.18 COLTON PARKER 60.00 373890 10125/2018 COVERALL NORTH AMERICA.INC 215.00 373891 10/25/2018 SCORECARDS UNLIMI'T'ED LLC 399.62 373892 10/25/2018 EMILY GOUGE 110.00 373893 10252018 COLE AUTO SUPPLY INC 1,823.21 373894 10/25/2018 BETH NOLAN 75.00 373895 10125/2018 THOMAS R PILI:ERO 68.00 373896 10/252018 TOTAL ADMINISTRATIVE SERVICES CORP 782.60 373897 /01252018 DAVID WHEATLEY 495.00 373898 1025/2018 BOTTOMS UP BEVERAGE OF FLORIDA LLC 703.00 373899 10252018 ALIBRIS 420.65 373900 1025/2018 ENGINEERED SERVICES INC 690.00 373901 10/25/2018 STEPHEN STONE 120.00 373902 10/25/2018 JOSEP14 LOR1NO 60.00 373903 10252018 A] ASSETS INC 2,295.17 373904 10/252018 COMCAST I•IOLDINGS CORPORATION 3,766.60 373905 10/2512018 CONCORDANCEHEALTHCARE SOLUTIONS LLC 1.346.91 373906 10/252018 RAMONA MURPHY 33.00 373907 10/25/2018 AMAZON CAPITAL SERVICES INC 1,351.94 373908 ]0125/2018 VERONIQUE ORY STURIALE 30.00 373909 102512018 TEAM BIS140P.INC 288.00 373910 /0/252018 AMERIGAS PROPANE LP 149.00 373911 10252018 KRISTIN LEIENDECKER 16.80 373912 10/252018 WILLIE MOS.L.EY 72.00 373913 10/252018 NATALIE PINEIRO 136.12 373914 10/25/2018 BETTY RITCHIE 10.00 373915 10/252018 CORY APTS .LLC 500.00 373916 10/25/2018 UTIL REFUNDS 22.50 373917 10252018 UTIL REFUNDS 34.21 373918 10/25/2018 UTIL REFUNDS 31.80 373919 10125/20.18 UTIL REFUNDS 47.02 373920 10252018 UTIL REFUNDS 74.38 373921 1025/2018 UTIL REFUNDS 9.42 373922 10252018 UTIL REFUNDS 37.25 373923 1025/2018 UTIL REFUNDS 62.82 373924 10252018 UTIL REFUNDS 171.09 373925 10252018 UTIL REFUNDS 31.40 373926 10252018 UTIL REFUNDS 114.58 373927 10/252018 UTIL REFUNDS 3.34 373928 10/25/2018 UTIL REFUNDS 73.21 373929 10252018 UTIL REFUNDS 83.05 373930 10/252018 UTIL REFUNDS 88.14 373931 10/252018 UTIL REFUNDS 65.85 373932 IO/252018 UTIL REFUNDS 56.79 373933 10P?52018 UTII, REFUNDS 46.34 373934 10/252018 UTIL REFUNDS 29.45 373935 10/252018 UTIL REFUNDS 101.22 373936 1025/2018 UTIL REFUNDS 46.30 373937 10/252018 UTIL REFUNDS 43.03 373938 10252018 UTIL.REFUNDS 21.95 373939 102512018 UTIL REFUNDS 63.07 373940 10252018 UTIL REFUNDS 73.58 29 4 TRANS NBR DATE VENDOR AMOUNT 373941 10/25/2018 UTILREFUNDS 61.36 373942 10/25/20]8 UTIL.REFUNDS 45.45 373943 10/25/2018 UTIL REFUNDS 5.03 373944 '10/25/2018 UTIL REFUNDS 4.33 373945 10/25/2018 UTILREFUNDS 12.06 373946 10/25/2018 UTILREFUNDS 13.89 373947 10/25/2018 UTIL REFUNDS 21.09 373948 10125/2018 UTIL REFUNDS 4.77 373949 10/25/2018 UTILREFUNDS 39.62 373950 :10125/2018 UTILREFUNDS 76.73 373951 .10/25/2018 UTIL REFUNDS 63.45 373952 10/25/2018 UTIL REFUNDS 49.73 373953 10/25/2018 UTIL REFUNDS 73.74 373954 10125/2018 UTIL REFUNDS 34.68 373955 :10/25/2018 UTIL .REFUNDS 28.13 373956 10/25/2018 UTIL REFUNDS 80.86 373957 10/25/2018 UTIL REFUNDS 31.67 373958 10125/2018 UTIL REFUNDS 53.48 373959 10/25/2018 UTIL REFUNDS 46.34 373960 10/25/2018 UTIL REFUNDS 49.18 373961 .10/25/2018 UTIL REFUNDS 16.85 373962 10/25/2018 UTIL REFUNDS 79.11 373963 10/25/2018 UITL REFUNDS 23.14 373964 10/25/2018 'UTIL REFUNDS 28.65 373965 1025/2018 UTIL REFUNDS 29.92 373966 1025/2018 UTIL REFUNDS 23.43 373967 10125/2018 UTIL REFUNDS 69.80 373968 10/252018 UTIL REFUNDS 110.18 373969 10252018 UTI -1, REFUNDS 7.54 373970 1025/2018 UTIL REFUNDS 71.09 373971 10252018 UTIL REFUNDS 114.75 373972 1025/2018 UTIL REFUNDS 41.48 373973 1025/2018 UTIL REFUNDS 68.4.1 373974 10252018 UTILREFUNDS 9.56 373975 10/25/2018 UTIL REFUNDS 44.18 373976 10/25/2018 UTIL-REFUNDS 6.82 373977 1025/2018 UTIL'REFUNDS 81.82 373978 1025/2018 UTILREFUNDS 29.37 373979 10/2512018 UTI I, REFUNDS 44.80 3739.40 10252018 UTILREFUNDS 61.95 373981 1025/2018 UTIL REFUNDS 77.53 373982 10125/2018 UTIL REFUNDS 114.75 3739831 10/252018 UTIL REFUNDS 84.15 373984 1025/2018 UTIL REFUNDS 27.09 373985 1025!2018 UTIL REFUNDS 84.80 373986 10252018 UTILREFUNDS 63.04 373987 10/25/2018 UTIL REFUNDS 77.79 373988 10252018 UTILREFUNDS 41.89 373989 10252018 UTIL REFUNDS 47.72 373990 10/252018 UTIL REFUNDS 75.16 373991 10252018 UTIL REFUNDS 40.47 373992 1025/2018 UTIL REFUNDS 2.15 373993 10252018 UTIL REFUNDS 3.54 373994 101252018 UTIL REFUNDS 77.13 373995 10252018 UTI I, REFUNDS 69.55 373996 10252018 UTILREFUNDS 90.16 373997 10125/2018 UTIL REFUNDS 45.61 373998 10252018 UTIL REFUNDS 78.32 373999 10252018 UTIL REFUNDS 80.49 374000 1025/2018 UTIL REFUNDS 34.42 30 TRANS NBR 'DATE VENDOR AMOUNT 374001 10/25/2018 UTIL REFUNDS 43.74 374002 10/25/2018 UTIL REFUNDS 39.86 374003 10/25/2018 UTIL REFUNDS 54.27 374004 10/25/2018 UTIL REFUNDS 162.98 374005 10/25/2018 UTIL'REFUNDS 48.19 374006 10/25/2018 UTIL REFUNDS 70.60 374007 10/25/201.8 UTIL REFUNDS 53.48 374008 10/25/2018 UTIL REFUNDS 58.95 374009 10/25/2018 UTFL REFUNDS 35.11 374010 10/25/2018 UTIL REFUNDS 444.46 374011 10/25/2018 UTIL REFUNDS 78.48 Grand Total: 11,693,954.14 31 1i ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 11014040 10/.19E018 AT&T 1,306.58 .1014041 10/19/22018 COMCAST 99.88 1014042 10/1912018 RING POWER CORPORATION 7,225.00 1014043 10/19/2018 METRO FIRE PROTECTION SERVICES INC 1.000.00 1014044 1.0/1912018 TIGHT LINEPRODUCTIONS INC 734.00 1014045 10/19/2018 NEXATRLLC 13.33 1014046 10/24/22018 ROBINSON EQUIPMENT COMPANY INC 315.24 1014047 10/24/2018 COLD AIR DISTRIBUTORS WAREHOUSE 67.23 1014048 10/24/2018 INDJANRJVER BATTERY 17430.30 1014049 10/24/2018 DEMCOINC 354.77 1014050 10/241270.18 AIR COMPRESSOR WORKS INC 398.01 1014051 10/24/2018 ALLIED UNIVERSAL CORP 2,549.76 1014052 10/2412018 NEWMANS POWER SYSTEMS 183.75 1014053 10/24120 18 RECORDED BOOKS LLC 458.20 1014054 10/224P-018 FIRSTHOSPITAL LABORAI'ORIES INC 601.25 1014055 1012412018 THYSSENKRUPPELEVATOR 750.00 1014056 101241201.8 COMO 011. COMPANY OF FLORIDA 35.00 1014057 10/24/2018 COMPLE-T.F. ELECTRIC INC 8,350.00 1014058 10/224/2018 METRO 1. IRE- PROTECTION SERVICES INC 11.840.10 1014059 10/224/27018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 857.40 1014060 10/2412018 FOXCROFT EQUIPMENT AND SERVICE COMPANY LLC 1,158.00 1014061 10124/2018 WRIGHT FASTENER COMPANY LLC 312.00 1014062 10/24/2018 ALLIED DIVERSIFIED OF VERO BEACH LLC 1,025.00 1014063 10/24/2018 NEXAIR LLC 729.78 1014064 10/24/2018 EFE, INC 931.76 1014065 10/2512018 AT&T 11,524.35 1014066 1012512018 OFFICE DEPOT BSD CUSTOMER SVC 2.072.76 1014067 10125n-018 WASTE MANAGEMENT INC 1,440.92 1014068 10/25/2018 CONICAST 5.99 1014069 10!2502018 POLYDYNE INC 2.576.00 Grand Total: 50346.36 32 ELECTRONIC PAYMENTS - WIRE & ACH TRAINS NBR DATE VENDOR AMOUNT 6282 10/19/2018 RX BENEFITS INC 263,355.48 6283 .10/'19/2018 KIMLEY HORN & ASSOC INC 7,525.55 6284 10/1912018 CDM SMITH INC 25,812.10 6285 10/19/2018 RUSSELL PAYNE INC 88.235.73 6286 10/19/2018 WRIGHT EXPRESS FSC 22,182.84 6287 10/19/2018 THALLE CONSTRUCTION CO INC 7011095.50 6288 10/19/2018 IRC FIRE FIGHTERS ASSOC 9,428.20 6289 10119/2018 TEAMSTERS LOCAL UNION :#769 5,200.50 6290 10/19/2018 FLORIDA DEPARTMENT OF REVENUE 21436.68 6291 10/19/2018 FLORIDA DEPARTMENT OF REVENUE 8,830.31 6292 10/19/2018 FLORIDA DEPARTMENT OF REVENUE 2,057.63 6293 10/19/2018 FLORIDA DEPARTMENT OF REVENUE 1,966.62 6294 10/19/2018 NATIONWIDE SOLUTIONS R.ETIREM'FNT INC 721103.79 6295 10/19/2018 NATIONWIDE SOLUTIONS R.ETIREMENT'INC 3,742.96 6296 10/19/2018 7-OTALADIN4INISTRATIVE SERVICES CORP 12,006.54 6297 101220-018 VEROTOWN LLC 19,256.54 6298 10/22/2018 FL SDU 6,592.83 6299 1022/2018 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 11,450.00 6300 10222018 I R C HEALTH INSURANCE - TRUST 83,109.24 63301 10222018 MUTUAL OF OMAHA .1.945.00 6302 10222018 IRS -PAYROLL TAXES 415,322.87 6303 10222018 HIGH:MARK STOP LOSS 5,802.86 6304 10222018 CHARD SN'YDER & ASSOCIATI?S INC 93.60 6305 10232018 IRC CHAMBER OF COMMERCE 22,144.96 6306 10242018 ALLSTATE 224.14 6307 /0/242018 MUTUAL OF OMAHA 7,302.92 6308 10/252018 AMERICAN FAMILY LIFE ASSURANCE CO 19,016.72 6309 10252018 RIOMAR TITLE LLC 10,000.00 Grand Total: 1,828.242.11 33 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services CONSENT BCC Meeting 11/06/2018 Date: October 22, 2018 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator Thru: Michael C. Zito, Assistant County Administrator From: Beth Powell, Conservation Lands Manager Subject: Notice of Grant Award from the Florida Inland Navigation District for the Jones' Pier and Oyster Bar Marsh Conservation Areas — Waterways Assistance Program #IR -18-67 and #IR -18-68. DESCRIPTIONS AND CONDITIONS: On March 20, 2018, and May 1, 2018, staff presented two Consent Agenda items for the Jones' Pier Conservation Area Public Use Improvements and the Oyster Bar Marsh Conservation Area improvements, respectively. The items presented the opportunity to apply for grant funding from the Florida Inland Navigation District's Waterways Assistance Program. The Board of County Commissioners approved both Resolutions and grant applications presented. Both applications were successfully submitted and the County has been chosen to receive both grant awards with modified funding amounts during the 2018-19 funding cycle. #IR -18-67 JONES' PIER CONSERVATION AREA PUBLIC USE MPROVEMENTS On March 6, 2018, the Board authorized staff to apply for grants for the Jones' Pier Conservation Area public use improvements and other site improvements including the wetland. Subsequently, on March 20, 2018, the Board authorized the chairman to execute a Resolution for the 2018-19 FIND Grant Application in the amount of $150,000 with a County match of $150,000. After receiving the engineer's estimate and while finalizing the grant request of $150,000, staff included the water and sewer connection which raised the total project cost to $364,000. The approved funding from FIND WAP for the Jones' Pier Conservation Area is $130,000 with a County match of $130,000. These funds will be utilized toward public use improvements including site work, construction of the parking lot, restrooms, and picnic pavilions. Below is the modified project cost estimate proposed in the revised grant agreement. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@1COD881C\@BCL@1COD881C.doc 34 #IR -18-68 OYSTER BAR MARSH TRAIL The original grant application requested $140,850 with a County match of $140,850. The approved funding from FIND WAP for the Oyster Bar Marsh Trail is $120,000 with a county match of $161,700. These funds will be utilized toward public use improvements including construction of the entrance road and parking area, entrance gate, trailhead, interpretive signs, directional and informational signage, lagoon observation pavilion, boardwalks and habitat restoration. Below is the modified project cost estimate proposed in the revised grant agreement. Total County FIND Sitew6rk $29,000.00 $14,500.00 $14,500.0 Parking Lot & Dry Retention $59,000.00 $7,250.00 $51,750.0 Water & Sewer (partial cost - total cost estimated $122,000) $18,000.00 $18,000.0 $.0 Restroom $92,000.00 $63,250.00 $28,750.0 Picnic Pavilion $45,000.0 $10,000.00 $35,000.0 Professional Services $14,000.0 $14,000.0 $.0 Educational Signs $3,000.0 $3,000.00 $.0 otal: $260,000.0(,$130,000.00 $50,000.00 $130,000.0 #IR -18-68 OYSTER BAR MARSH TRAIL The original grant application requested $140,850 with a County match of $140,850. The approved funding from FIND WAP for the Oyster Bar Marsh Trail is $120,000 with a county match of $161,700. These funds will be utilized toward public use improvements including construction of the entrance road and parking area, entrance gate, trailhead, interpretive signs, directional and informational signage, lagoon observation pavilion, boardwalks and habitat restoration. Below is the modified project cost estimate proposed in the revised grant agreement. FUNDING: Jones' Pier Conservation Area is proposed for funding from the balance of the Windsor Properties Exchange Donation, as approved in the 2017 Capital Improvements Element of the Comprehensive Plan. Additional expenses may be funded through MSTU/Parks/Jones Pier Improvements Acct #00421072-066510-18010. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@1COD881C\@BCL@1COD881C.doc 35 Total County FIND Entrance road and parking area $50,000.00 $45,850.00 $4,150.00 Entrance gate $1,500.00 $750.00 $750.00 Trailhead $2,000.00 $1,000.00 $1,000.00 Interpretive Signs $12,000.00 $6,000.00 $6,000.00 Directional and informational signage $1,200.00 $600.00 $600.00 Lagoon observation pavilion $45,000.00 $22,500.00 $22,500.00 Northern boardwalk $50,000.00 $25,000.00 $25,000.00 Southern boardwalk $100,000.00 $50,000.00 $50,000.00 Habitat restoration $20,000.00 $10,000.00 $10,000.00 Total: $281,700.00 $161,700.00 $120,000.00 FUNDING: Jones' Pier Conservation Area is proposed for funding from the balance of the Windsor Properties Exchange Donation, as approved in the 2017 Capital Improvements Element of the Comprehensive Plan. Additional expenses may be funded through MSTU/Parks/Jones Pier Improvements Acct #00421072-066510-18010. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@1COD881C\@BCL@1COD881C.doc 35 As presented to and authorized by the Board on April 4, 2017, the funding source for the County's match related to the Oyster Bar Marsh project for this FY2018-19 grant will be funded with Optional Sales Tax, Parks/Oyster Bar Boardwalk & Parking — Acct# 31521072-066390-18009. RECOMMENDATION: Staff respectfully recommends that the Board accept the Florida Inland Navigation District grants for both Jones' Pier Conservation Area, Project #IR -18-67 and Oyster Bar Marsh Trail, Project #IR -18-68 and authorize the Chairman to execute the Project Agreement between Florida Inland Navigation District and Indian River County. Attachments: 2018 FIND Waterway Assistance Program Grant Award for Jones' Pier Conservation Area Pubic Use Improvements, Project #IR -18-67 2018 FIND Waterway Assistance Program Grant Award for Oyster Bar Marsh Trail, Project #IR - 18 -68 APPROVED AGENDA ITEM FOR NOVEMBER 6, 2018 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@1COD881C\@BCL@1COD881C.doc 36 FLORIDA INLAND NAVIGATION DISTRICT PROJECT AGREEMENT PROJECT NO. IR -18-67 This PROJECT AGREEMENT ("'AGREEMENT") made and entered into this day of , 20 by and between the Florida Inland Navigation District (hereinafter the "DISTRICT"), and Indian River County. (hereinafter the "PROJECT SPONSOR"). In consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. PROJECT - Subject to the provisions of this AGREEMENT and Rule 6613-2 of the Florida Administrative Code (a current copy of which is attached as Exhibit "B"), the DISTRICT has approved assistance funding to the PROJECT SPONSOR in furtherance of an approved project ("PROJECT") consisting of the Jones' Pier Conservation Area Public Use Improvements. Said PROJECT is more specifically described in the PROJECT SPONSOR'S Waterways Assistance Application, which is on file at .the DISTRICT's headquarters. Any modifications to the PROJECT'S scope of work shall require written advance notice and justification from the PROJECT SPONSOR and the prior written approval of the DISTRICT. 2. TERM - The PROJECT SPONSOR shall not commence work on the PROJECT prior to the execution of this AGREEMENT unless specifically authorized by the DISTRICT Board and shall complete the PROJECT and submit all required payment reimbursement information on or before September 30, 2020 ("PROJECT PERIOD"), unless the PROJECT PERIOD has been extended with the prior written approval of the DISTRICT. Any request for an extension of the PROJECT PERIOD shall require submittal by the PROJECT SPONSOR of a request for extension to the DISTRICT no later than 60 days prior to the original expiration date of the PROJECT PERIOD. This request will then be considered by the DISTRICT Board, whose decision shall be final. In no event other than a declared state of emergency that affects the project completion shall the PROJECT be extended beyond September 30, 2021. The PROJECT SPONSOR acknowledges this is the only provision to carry over the DISTRICT assistance funding under this AGREEMENT beyond September 30, 2020, and that any extension of funding beyond this date shall be at the sole discretion of the DISTRICT. 37 3. ASSISTANCE AMOUNT - The DISTRICT shall contribute (`ASSISTANCE AMOUNT") no more than fift percent 50% (`MATCHING PERCENTAGE") of the PROJECT SPONSOR'S eligible out-of-pocket costs for completion of this PROJECT ('PROJECT AMOUNT"). Payment of funds by the DISTRICT to the PROJECT SPONSOR (the "ASSISTANCE AMOUNT") will be on a reimbursement basis. only, and only for those authorized out of pocket costs as shown in Exhibit A, Project Cost Estimate ('PROJECT COSTS") and meeting the requirements of Section 5 below and shall not, in any event, exceed $130.000.00. Any modifications to the PROJECT'S Cost Estimate (Exhibit A) shall require written advance notice and justification from the PROJECT SPONSOR and the prior written approval of the DISTRICT. 4. MATCHING FUNDS - The PROJECT SPONSOR warrants and represents that it has the PROJECT SPONSOR Match Amount (the PROJECT AMOUNT less the ASSISTANCE AMOUNT) available for the completion of the PROJECT and shall, prior to the execution of this AGREEMENT, have provided the DISTRICT with suitable evidence of the availability of such funds using the DISTRICT's Form 995-01 (Exhibit C, Matching Funds Certification) and, upon request, providing the DISTRICT with access to applicable books and records, financial statements, and bank statements. 5. PROJECT COSTS - To be eligible for reimbursement under this AGREEMENT, PROJECT COSTS must be necessary and reasonable for the effective and efficient accomplishment of the PROJECT and must be directly allocable thereto. PROJECT COSTS are.generally described in Exhibit B, Chapter 66B-2, F.A.C.. PROJECT COSTS must be incurred, and work performed within the PROJECT PERIOD, with the exception of pre -AGREEMENT costs, if any, consistent with Section 6 below, which are also eligible for reimbursement by the DISTRICT. If the PROJECT SPONSOR receives additional funding for the PROJECT COSTS from another source that was not identified in the original application and that changes the AGREEMENT MATCHING PERCENTAGE, the PROJECT SPONSOR shall proportionately reimburse the DISTRICT's program funds equal to the MATCHING PERCENTAGE in this AGREEMENT. The PROJECT SPONSOR shall promptly notify the DISTRICT of any project payments it receives from a source other than the DISTRICT. 6. PRE -AGREEMENT COSTS - The DISTRICT and the PROJECT SPONSOR fully understand and agree that there shall be no reimbursement of funds by the DISTRICT for any obligation or expenditure made prior to the execution of this AGREEMENT unless previously 2 38 delineated in Exhibit A, consistent with Exhibit B, and previously approved by the DISTRICT Board during the grant review process. 7. REIMBURSEMENT PROCEDURES - PROJECT COSTS shall be reported to the DISTRICT and summarized on the Payment Reimbursement Request Form (Form 990-14) attached as Exhibit D. Supporting documentation including bills and canceled payment vouchers for expenditures shall be provided to the DISTRICT by the PROJECT SPONSOR or LIAISON AGENT with any payment request. All records in support of the PROJECT COSTS included in payment requests shall be subject to review and approval by the DISTRICT or by an auditor selected by the DISTRICT. Audit expenses shall be borne by the PROJECT SPONSOR. Project funds may be released in installments, at the discretion of the DISTRICT, upon submittal of a payment request by the PROJECT SPONSOR or LIAISON AGENT. The DISTRICT shall retain ten percent (10%) of each installment payment until the completion of the PROJECT. The following costs, if authorized in the attached Exhibit B, shall be reimbursed only upon completion of the PROJECT to the reasonable satisfaction of the DISTRICT and in accordance with Exhibit B: personnel, equipment, project management, administration, inspection, and design, permitting, planning, engineering, and/or surveying costs. Assuming the PROJECT SPONSOR has otherwise fully complied with the requirements of this AGREEMENT, reimbursement for a PROJECT approved as Phase I project will be made only upon commencement of construction of the PROJECT for which the Phase I planning, designing, engineering and/or permitting were directed, which may or may not involve further DISTRICT funding. Procedures set forth below with respect to reimbursement by the DISTRICT are subject to this requirement of commencement of construction. The DISTRICT shall have the right to withhold any payment hereunder, either in whole or part, for non-compliance with the terms of this AGREEMENT. 8. FINAL REIMBURSEMENT - The PROJECT SPONSOR, upon completion of the PROJECT, shall submit to the DISTRICT a request for final reimbursement of the ASSISTANCE AMOUNT less any prior installment payments. The payment amounts previously retained by the DISTRICT shall be paid upon (1) receipt of the Final Audit report of expenses incurred on the PROJECT by the DISTRICT, (2) full completion of the PROJECT to the reasonable satisfaction of the DISTRICT, (3) submission of Project Completion Certification Form No. 90-13 (Exhibit E), (4) submission of a photograph of the PROJECT showing the sign required by Section 18, and (5) a Final Project Report as described in Exhibit G, Assistance Project Schedule. As part of the 39 documentation accompanying the request for final reimbursement, PROJECT SPONSOR shall provide proof of payment of all contractors, material suppliers, engineers, architects and surveyors with whom PROJECT SPONSOR has directly contracted (each a "DIRECT PROVIDER") to provide services or materials for the PROJECT. The final reimbursement amount shall be adjusted as necessary such that neither the total ASSISTANCE AMOUNT nor the MATCHING PERCENTAGE is exceeded. Unless otherwise determined by the DISTRICT, the final reimbursement check shall be presented by a DISTRICT representative to the PROJECT SPONSOR during a public commission meeting or public dedication ceremony for the PROJECT. 9. RECORDS RETENTION - The PROJECT SPONSOR shall retain all records supporting the PROJECT COSTS for three (3) years after the end of the fiscal year in which the Final Payment is released by the DISTRICT, except that such records shall be retained by the PROJECT SPONSOR until final resolution of matters resulting from any litigation, claim, or special audit that starts prior to the expiration of the three-year retention period. 10. DEFAULT AND REMEDIES — In the event of a breach of any of the terms of this AGREEMENT by the PROJECT SPONSOR, the DISTRICT shall provide written notice to the PROJECT SPONSOR, which shall have sixty (60) days in which to cure the breach. If the PROJECT SPONSOR fails to cure the breach within the cure period, the DISTRICT shall have the right, but not the obligation, to demand that the PROJECT SPONSOR immediately refund the ASSISTANCE AMOUNT to the extent paid. PROJECT SPONSOR shall refund to the DISTRICT the full amount of the ASSISTANCE AMOUNT paid to PROJECT SPONSOR, whereupon this AGREEMENT, and all further rights thereunder, shall be terminated. If the DISTRICT does not demand reimbursement as aforesaid, the DISTRICT may exercise any and all other remedies available at law or in equity. With respect to the PROJECT SPONSOR's obligations under Sections 15, 17, and 20, PROJECT SPONSOR acknowledges that breach by the PROJECT SPONSOR of one or more of its obligations under said sections might cause the DISTRICT to suffer irreparable harm, namely harm for which damages would be an inadequate remedy. PROJECT SPONSOR further acknowledges that the DISTRICT might suffer irreparable harm due to delay if, as a condition to obtaining an injunction, restraining order, or other equitable remedy with respect to such a breach, the DISTRICT were required to demonstrate that it would suffer irreparable harm. The parties therefore intend that if the PROJECT SPONSOR breaches one or more of its obligations under Sections 15, 17, or 20, the DISTRICT, in addition to such other remedies which may be available, shall have the right to seek specific performance and injunctive lH 40 relief, and for purposes of determining whether to grant an equitable remedy any court will assume that the breach would cause the DISTRICT irreparable harm. The provisions of this section shall survive completion of the PROJECT. 11. DISTRICT PROJECT MANAGER - The Executive Director, or his designee, is hereby designated as the DISTRICT's Project Manager for the purpose of this AGREEMENT and shall be responsible for monitoring performance of its terms and conditions and for approving all reimbursement requests prior to payment. 12. PROJECT SPONSOR'S LIAISON AGENT - The PROJECT SPONSOR shall appoint a LIAISON AGENT, whose name and title shall be submitted to the DISTRICT upon execution of this AGREEMENT, to act on behalf of the PROJECT SPONSOR relative to the provisions of this AGREEMENT. 13. STATUS REPORTS - The PROJECT SPONSOR or LIAISON AGENT shall submit to the DISTRICT project status reports during the PROJECT term. These Quarterly Reports are to be on Form #95-02 (Exhibit F, Assistance Program Project Quarterly Status Report). Project design drawings, engineering drawings, and a copy of the Project bid award construction item cost list will be submitted as available. Photographs shall be submitted when appropriate to reflect the work accomplished. NON-COMPLIANCE by the PROJECT SPONSOR with the reporting schedule in Exhibit G, Assistance Project Schedule, may result in revocation of this AGREEMENT. 14. LAWS - The PROJECT SPONSOR agrees to obtain and to abide by all federal, state, and local permits and proprietary authorizations, and all applicable laws and regulations in the development of the PROJECT. The PROJECT SPONSOR agrees that all PROJECT facilities shall be designed and constructed in compliance with applicable state and federal statutory requirements for accessibility by handicapped persons, as well as all other federal, state and local laws, rules, and requirements. 15. NON-DISCRIMINATION - The PROJECT SPONSOR agrees that when completed, the PROJECT shall be readily accessible, on a non-exclusive basis, to the general public without regard to age, sex, race, physical handicap, or other condition, and without regard to residency of the user in another political subdivision. 16. PARKING FACILITIES -Adequate parking shall be made available by the PROJECT SPONSOR to accommodate vehicles for the number of persons for which the PROJECT is being developed. E 41 17. SITE DEDICATION - The PROJECT SPONSOR also agrees that the PROJECT site shall be dedicated for the public use for a minimum period of twenty-five (25) years from the completion of the PROJECT, such dedication to be in the form of a deed, lease, management AGREEMENT or other legally binding document. Any change in such dedication shall require the prior approval of the DISTRICT. The PROJECT SPONSOR shall record evidence of such dedication within the Public Records of the County in which the PROJECT is located. 18. ACKNOWLEDGMENT — For construction projects, the PROJECT SPONSOR shall erect a permanent sign, approved by the DISTRICT, in a prominent location such as the PROJECT entrance of the completed PROJECT, which shall indicate that the DISTRICT contributed funds for the PROJECT. The wording of the sign required by this section shall be approved by the DISTRICT's staff before construction and installation of said sign. This sign shall contain the DISTRICT logo (Exhibit H) unless otherwise stipulated by the DISTRICT. In the event that the PROJECT SPONSOR erects a temporary construction sign, it shall also indicate the DISTRICT's participation. For all other types of projects, the PROJECT SPONSOR shall acknowledge the DISTRICT where feasible, in concurrence with the DISTRICT staff's recommendations. 19. PROJECT MAINTENANCE - When and as applicable, the PROJECT SPONSOR agrees to operate, maintain, and manage the PROJECT for the life of the PROJECT improvements and will pay all expenses required for such purposes. The PROJECT improvements shall be maintained in accordance with the standards of maintenance for other local facilities owned and operated by the PROJECT SPONSOR, and in accordance with applicable health standards. PROJECT facilities and improvements shall be kept reasonably safe and in reasonable repair to prevent undue deterioration and to encourage public use. The PROJECT SPONSOR warrants and represents that it has full legal authority and financial ability to operate and maintain said PROJECT facilities and improvements. 20. FEES — Any fees charged for this PROJECT shall be reasonable and the same for the general public of all member counties. The PROJECT SPONSOR must demonstrate that a minimum of fifty percent (50%) of the PROJECT fees will be utilized for project maintenance and improvements throughout the anticipated 25 -year life of a development project or the design life of other project types, as applicable. 21. SOVEREIGN IMMUNITY - Each party hereto agrees that it shall be solely responsible for the wrongful acts of its employees, contractors, and agents. However, nothing 3 42 contained herein shall constitute a waiver by either party of its sovereign immunity under Section 768.28, Florida Statutes. The PROJECT SPONSOR acknowledges that the DISTRICT, its employees, commissioners, and agents are solely providing funding assistance for the PROJECT and are not involved in the design, construction, operation or maintenance of the PROJECT. 22. INSPECTIONS - The DISTRICT reserves the right, upon reasonable request, to inspect said PROJECT and any and all records related thereto at any time. 23. RIGHTS AND DUTIES - The rights and duties arising under this AGREEMENT shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns, and shall, unless the context clearly requires otherwise, survive completion of the PROJECT. The PROJECT SPONSOR may not assign this AGREEMENT nor any interest hereunder without the express prior written consent of the DISTRICT. 24. WAIVERS - Waiver of a breach of any provisions of this AGREEMENT shall not be deemed a waiver of any other breach of the same or different provision. 25. NOTICE - Any notice required to be given pursuant to the terms and provisions of this AGREEMENT shall be in writing, postage paid, and shall be sent by certified mail, return receipt requested, to the DISTRICT or PROJECT SPONSOR at the addresses below. The notice shall be effective on the date indicated on the return receipt. To the DISTRICT at: Florida Inland Navigation District 1314 Marcinski Road Jupiter, Florida 33477-9498 To the PROJECT SPONSOR at: Indian River County Attention: Conservation Lands Manager, Parks Division 5500 77th Street Vero Beach, Florida 32967 26. NO JOINT VENTURE - The DISTRICT's role with respect to the PROJECT is that of a funding assistance authority only and the DISTRICT is not, and shall not be considered to be, an agent, partner, or joint venturer with the PROJECT SPONSOR. 27. GOVERNING LAW - The validity, interpretation, and performance of this AGREEMENT shall be controlled and construed according to the laws of the State of Florida. 7 43 28. TRANSFERENCE - It is the intent of the DISTRICT to issue this funding assistance to the PROJECT SPONSOR who has made application for this assistance. In the event the PROJECT SPONSOR transfers ownership or management of the PROJECT to a party or parties not now a part of this AGREEMENT, other than another governmental entity that agrees to assume, in writing, PROJECT SPONSOR'S obligation hereunder, the DISTRICT retains the right to full reimbursement from the PROJECT SPONSOR to the full extent of the funding assistance provided by the DISTRICT including, but not limited to, any costs and reasonable attorney's fees (regardless of whether litigation ensues) incurred by the DISTRICT in collecting said reimbursement. 29. ENTIRE UNDERSTANDING - This AGREEMENT, including any exhibits made a part hereof, embodies the entire AGREEMENT and understanding of the parties and supersedes all prior oral and written communications between them. The terms hereof may be modified only by a written amendment signed by both parties hereto. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day, month and year aforesaid. WITNESSES: FLORIDA INLAND NAVIGATION DISTRICT WITNESSES: By: Executive Director Date: PROJECT SPONSOR By: Title: Date: 44 N. EXHIBIT A FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM PROJECT COST ESTIMATE (See Rule Section 66B-2.005 & 2.008 for eligibility and funding ratios) PROJECT TITLE: Jones' Pier Conservation Area Public Use Improvements APPLICANT: Indian River County Board of County Commissioners Project Elements Quantity Estimated Applicant's Cost FIND Cost (Please list the MAJOR project elements and Cost provide a general cost break out for each one. (Number and/or Footage) For Phase I Projects, please list the major elements and products expected) Sitework $29,000.00 $14,500.00 $14,500.00 Parking Lot & Dry Retention $59,000.00 $7,250.00 $51,750.00 Water & Sewer Connections (Partial Cost — total estimated $122,000.00) $18,000.00 $18,000.00 $0 Restroom $92,000.00 $63,250.00 $28,750.00 Picnic Pavilion $45,000.00 $10,000.00 $35,000.00 Professional Services (Survey/Testing/Engineering) $14,000.00 $14,000.00 $0 Educational Signs $3,000.00 $3,000.00 $0 *x TOTALS = $ 260,000.00 $ 130,000.00 $130,000.00 Form No. 90-25 ,(New 10/14/92, Revised 04-24-06) Agent - 10 - EXHIBIT B 2018 CHAPTER 66B-2 WATERWAYS ASSISTANCE PROGRAM 66B-2.001 Purpose 6613-2.002 Forms 66B-2.003 Definitions 6613-2.004 Policy 6613-2.005 Funds Allocation 66B-2.006 Application Process 6613-2.0061 Emergency Applications 66B-2.008 Project Eligibility 6613-2.009 Project Administration 6613-2.011 Reimbursement 6613-2.012 Accountability 6613-2.013 Acknowledgement 6613-2.014 Small -Scale Spoil Island Restoration and Enhancement Projects 6613-2.015 Small -Scale Derelict Vessel Removal Projects 66B-2.016 Waterways Cleanup Events 668-2.001 Purpose. Recognizing the importance and benefits of inland navigation channels and waterways, as well as noting problems associated with the construction, continued maintenance and use of these waterways, the Florida Legislature created Section 374.976, F.S. This law authorizes and empowers each inland navigation district to undertake programs intended to alleviate the problems associated with its waterways. The purpose of this rule is to set forth the District's policy and procedures for the implementation of an assistance program under Section 374.976, F.S., for local governments, member counties and navigation related districts within the District. This program will be known hereafter as the Florida Inland Navigation District's Waterways Assistance Program. Rulemaking Authority 371976(2) FS. Law Implemented 374.976(1) FS History -New 12-17-90, Formerly 16T-2.001. 66B-2.002 Forms. All forms for the administration of this program are available from the District office located at 1314 Marcinski Road, Jupiter, Florida 33477. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. History -New I2-17-90, Formerly 16T-2.002. 6613-2.003 Definitions. The basic terms utilized in this rule are defined as follows: (1) "APPLICANT" means an eligible governmental agency submitting an application through this program. (2) "APPLICATION" means a project proposal with the required documentation. (3) "AUTHORIZED SUBMISSION PERIOD" means the established period for submitting applications to the District. (4) "BEACH RENOURISHMENT" means the placement of sand on a beach for the nourishment, renourishment or restoration of a beach. (5) "BOARD" means the Board of Commissioners of the Florida Inland Navigation District. (6) "DISTRICT" means the Florida Inland Navigation District (FIND). (7) "ELIGIBLE GOVERNMENTAL AGENCY" means member counties, local governments and navigation related districts within the taxing boundaries of the District. (8) "ENVIRONMENTAL PERMITS" means those permits, proprietary authorizations, exemptions, or general permits for construction below mean high water line of a navigable waterway required and issued by or on behalf of the U.S. Army Corps of Engineers, the Florida Department of Environmental Protection, and the South Florida or the St. Johns River Water Management Districts or their successors. (9) "EXECUTIVE DIRECTOR" means the Executive Director of the Florida Inland Navigation District. (10) "LIAISON AGENT" means the contact person officially designated to act on behalf of the applicant or the project sponsor. (11) "LOCAL GOVERNMENTS" means municipalities, cities, or consolidated county governments, which are located within the member counties. (12) "MARITIME MANAGEMENT PLAN" means a written plan containing a systematic arrangement of elements specifically formulated to identify, evaluate and promote the benefits of eligible waterway accessibility and enjoyment, with consideration and respect to the physical, environmental and economic parameters of the planning area. (13) "MATCHING FUNDS" means those funds provided by the local sponsor to the project. (14) "MEMBER COUNTY" means a county located within the taxing boundaries of the District which includes Nassau, Duval, St. Johns, Flagler, Volusia, Brevard, Indian River, St. Lucie, Martin, Palm Beach, Broward and Miami-Dade Counties. (15) "NAVIGATION RELATED DISTRICTS" means port authorities, inlet districts or any other agency having legally authorized navigation related duties in waterways of the District. (16) "PRE-AGREEMENT COSTS" means project costs approved by the District Board which have occurred prior to the execution of the project agreement. (17) "PROGRAM" means the Florida Inland Navigation District Waterways Assistance Program. (18) "PROGRAM FUNDS" means financial assistance awarded by the Board to a project for release to the project sponsor pursuant to the terms of the project agreement. (19) "PROJECT" means a planned undertaking consisting of eligible program facilities, improvements or expenses for the use and benefit of the general public. (20) "PROJECT AGREEMENT" means an executed contract between the District and a project sponsor setting forth mutual obligations regarding an approved project. (21) "PROJECT MAINTENANCE" means any usual action, activity, expense, replacement, adjustment or repair taken to retain a project or grant item in a serviceable, operational or normal condition, or the routine efforts and expenses necessary to restore it to serviceable or normal condition, including the routine recurring work required to keep the project or grant item in such condition that it may be continuously used at its original or designed capacity and efficiency for its intended purpose. (22) "PROJECT MANAGER" means the District employee who is responsible for monitoring the performance of the Project and compliance with the project agreement. (23) "PROJECT PERIOD" means the approved time during which costs may be incurred and charged to the funded project. (24) "PROJECT SPONSOR" means an eligible governmental agency receiving program funds pursuant to an approved application. (25) "PUBLIC BUILDING" means a building or facility on government owned property that is owned or operated by a governmental entity, or operated by a third party operator. The building or facility must provide waterway related information, public meeting space, or educational services and be open to members of the public on a continual basis without discrimination. (26) "PUBLIC MARINA" means a harbor complex used primarily for recreational boat mooring or storage, the services of which are open to the general public on a first come, first served basis without any qualifying requirements such as club membership, stock ownership, or differential in price. (27) "PUBLICLY OWNED COMMERCIAL OR INDUSTRIAL WATERWAY ACCESS" means any publicly owned area specifically designed to be used for staging, launching, or off-loading by commercial or industrial waterway users on a first come, first served, short-term basis, to gain entry to or from the District's waterways to serve the infrastructure needs of the District's waterway users. (28) "TRIM HEARING" means a public hearing required by Chapter 200, F.S., concerning the tax and budget of the District. (29) "WATERWAYS" means the Atlantic Intracoastal Waterway, the Okeechobee Waterway, the Barge Canal in Brevard County west of the Port Canaveral Locks, those portions of the Dania Cut-Off Canal and the Hillsboro Canal east of the water control structures, all navigable natural rivers, bays, creeks or lagoons intersected by said waterways and all navigable natural creeks, rivers, bays or lagoons entering or extending from said waterways. (30) "WATERWAY RELATED ENVIRONMENTAL EDUCATION" means an interdisciplinary holistic process by which the learner: develops an awareness of the natural and manmade environments of waterways; develops knowledge about how the 47 environment of the waterways works; acquires knowledge about the technological, social, cultural, political, and economic relationships occurring in waterway related environmental issues; and, becomes motivated to apply action strategies to maintain balance between quality of life and quality of the environment of waterways. Rulemaking Authority 374.976(2) FS. Low Implemented 374.976(1) FS. History -Nein 12-17-90, Amended 9-2-92, 2-6-97, Formerly 16T-2.003, Amended 5-17-98, 3-21-01, 3-20-03, 3-3-04, 4-21-05, 4-24-06, 4-15-07, 3-25-08, 3-7-11. 6613-2.004 Policy. The following constitutes the policy of the District regarding the administration of the program: (1) Financial Assistance Eligibility: Financial assistance, support and cooperation may be provided to eligible governmental agencies for approved projects as follows: (a) Member counties may be provided financial assistance, support or cooperation in planning, acquisition, development, construction, reconstruction, extension, improvement, operation or the maintenance of public navigation, local and regional anchorage management, beach renourishment, public recreation, inlet management, environmental education, maritime management plans, and boating safety projects directly related to the waterways. (b) Eligible local governments may also be provided financial assistance, support and cooperation in planning and carrying out public navigation, local and regional anchorage management, beach renourishment, public recreation, inlet management, environmental education, and boating safety projects directly related to the waterways. (c) Navigation related districts may be provided with financial assistance to pay part of the costs of the planning and acquisition of dredge material management sites if the Board finds that the site is required for the long-range maintenance of the Atlantic Intracoastal Waterway channel. All such sites must meet the development and operational criteria established by the District through a long-range dredge material management plan for that county. Navigation related districts may also be provided with assistance for waterway related access projects, environmental mitigation projects associated with waterway improvement related activities, and inlet management projects if the Board finds that the project benefits public navigation in the Atlantic Intracoastal Waterway. All navigation related districts shall contribute at least equal matching funds to any District financial assistance provided. Seaports may also be furnished assistance and support in planning and carrying out environmental mitigation projects. All seaport projects shall benefit publicly maintained channels and harbors. Each seaport shall contribute matching funds for funded projects. (d) Eligible projects shall include the acquisition and development of public boat ramps and launching facilities, including those in man-made, navigable waterways contiguous to "waterways" as defined in Rule 6613-2.003, F.A.C. (2) Notification: The District will notify by direct mail, email and/or advertised public notice all eligible governmental agencies of the program and the upcoming authorized submission period. (3) Project Approval: Approval of projects by the District shall be in accordance with these rules. (4) Project Accessibility: Facilities or programs funded in whole or in part by program funds shall be made available to the general public of all of the member counties on a non-exclusive basis without regard to race, color, religion, age, sex or similar condition. Additionally, facilities funded in whole or in part by program funds, shall not require a paid membership for the general public of all of the member counties as a condition to use the facilities. User or entrance fees may be charged for the use of facilities funded in whole or in part by program funds, however such fees shall be reasonable and shall be the same for the general public of all of the member counties. (5) Waterway Impacts: All development projects must be designed so as not to impact navigation along the District's waterways through the placement of structures, attendant uses, or the necessity of a boating speed zone for safety purposes. Before applying for boating speed zone designation in District waterways because of a project funded by this program, the sponsor shall first receive approval from the Board. The Board will use the criteria found in Section 327.46(1), F.S., in determining whether to approve the proposed boating speed zone. (6) Project Maintenance: The project sponsor shall be responsible for the operation, maintenance, and management of the project for the anticipated life of the project and shall be responsible for all expenses required for such purposes. The project shall be maintained in accordance with the standards of maintenance for other similar local facilities and in accordance with applicable health standards. Project facilities and improvements shall be kept reasonably safe and in reasonable repair to prevent undue deterioration and to encourage public use. The project sponsor shall have full legal authority and financial ability to operate and maintain the project facilities. 48 (7) Education Facilities and Programs: Waterways related environmental education facilities and programs sponsored by the District shall occur at specially designated environmental education facilities located adjacent and contiguous to the waterways. It is the District's intent to consolidate its environmental education efforts in the least number of facilities within anarea that will adequately serve the education needs of that area of the District. (8) Public Information Availability: Public information produced with assistance from this program shall not be copyrighted and shall be provided free of cost, except for the cost of reproduction, to the public. (9) Third -Party Project Operators: Projects that are being operated by a third party shall have sufficient oversight by the eligible project sponsor as determined by the Board. Such oversight, at a minimum, will include a project liaison that is a staff member of the eligible project sponsor, and oversight of the operating hours and admission fees of the facility by the eligible project sponsor through a legal agreement. All third party projects shall be open to the public in accordance with this rule. (10) Non-compliance: The District shall terminate a project agreement and demand return of program funds disbursed to the project sponsor for non-compliance with any of the terms of the project agreement or this rule, if such non-compliance calls into question the ability of the applicant to complete the project. Failure of a project sponsor to comply with the provisions of this rule or the project agreement shall result in the District declaring the project sponsor ineligible for further participation in the program until such time as compliance has been met to the satisfaction of the District. (11) Fees: Any public project eligible for District program funds that charges a fee or will charge a fee must create and maintain an enterprise fund for the public project that shall plan for and retain at all times sufficient funds for the on-going maintenance of the facility during its project life. Accounting records of the previous five years of the public project's enterprise fund will be submitted as part of any subsequent assistance program application to the District Rulemaking Authority 374.976(2) FS. Low Implemented 374.976(1), (2) FS. History -New 11-17-90, Amended 2-3-94. 2-6-97, Formerly 16T-2.004, Amended j-18-98,3-31-99, 5-25-00, 3-21-01, 7-30-02, 3-3-04, 4-21-05, 4-1-09, 2-22-10, 3-7-11, 3-7-12, 1-27-14, 2-17-15. 66B-2.005 Funds Allocation. The Board will allocate funding for this program based upon the District's overall goals, management policies, fiscal responsibilities and operational needs for the upcoming year. Funding allocations to navigation related districts, member counties and local governments shall be based upon the proportional share of the District's ad valorem tax collections from each county. If funds are determined to be available for the program, the District will notify potential eligible governmental agencies of the availability of program funding. Applications will be reviewed by the Board utilizing District Forms No. 91-25 and 91-25 (A) through (F) Waterways Assistance Program Application and Evaluation Worksheet (effective date 1/2014), hereby incorporated by reference and available at: http://www.flrules.org/Gateway/reference.aso?No=Ref-03568 and available from the District office or by download from the District's webpage at: www.aicw.org. (1) Funding Assistance Availability: In as much as the District has other fiscal responsibilities and operational needs, financial assistance to eligible government agencies shall not exceed an amount equal to eighty (80) percent of the proportional share of the District's ad valorem tax collections from each county in which such agencies are located. The District may make an exception to this funding limitation, if funds are determined to be available based upon the District's overall goals, management policies, fiscal responsibilities and operational needs, or in counties that are recovering from a state of emergency declared under Chapter 252, F.S. (2) Project Funding Ratio: All financial assistance and support to eligible governmental agencies shall require, at a minimum, equal matching funds from the project sponsor, with the exception of public navigation projects that meet the provisions of subsection 66B-2.005(6), F.A.C., land acquisition projects in accordance with subsection 66B-2.005(7) and Rule 6613-2.008, F.A.C., small-scale spoil island restoration and enhancement projects that meet the provisions of Rule 66B-2.014, derelict vessel projects consistent with Rule 6613-2.0015, F.A.C., and Waterway Cleanup Projects approved under Rule 6613-2.0016, F.A.C. Applicant's in-house costs are limited pursuant to paragraph 66B -2.008(1)(c), F.A.C. All financial assistance to seaports shall require equal matching funds. The District shall contribute no more than fifty percent (50%) of the local share of the cost of an inlet management or beach renourishment project. The District shall not contribute funding to both the state and local shares of an inlet management or beach renourishment project. (3) Pre -agreement Expenses: The project sponsor shall not commence work on an approved project element prior to the execution of the project agreement unless authorized by the Board during the review and funding approval process. Board authorization of pre - agreement expenses will be given for the commencement of work prior to the execution of a project agreement if the Board determines that there is a benefit to the District, its waterways or its constituents. All project costs must be incurred and work performed within 49 the project period as stipulated in the project agreement unless pre -agreement costs are approved by the Board. Pre -agreement expenses will be approved if they are consistent with the provisions of Rule 6613-2.008, F.A.C., and occur within the fiscal year of the grant application submission (October Ist to September 30th). Pre -agreement expenses, except for projects approved by the Board as multi- year projects, will be limited to fifty (50) percent of the project's total cost and if the expenses are eligible project expenses in accordance with this rule. Only one-half (1/2) or less of the approved pre -agreement expenses will be eligible for reimbursement funding from the District, except for projects approved by the Board as multi-year projects. The Board shall consider a waiver of the limitation on pre -agreement expenses for Small -Scale Derelict Vessel grants and land acquisition projects when the applicant demonstrates a direct need and benefit and the project is in accordance with the applicable provisions of Chapter 6613-2, F.A.C. (4) Multi -Year Funding: The construction phase of projects that are large scale, involve multiple phases, have a construction time line of one year or longer, or are requesting a significant amount of assistance funding in relation to the total assistance available for the county where the project is located, will be reviewed and approved by the District Board for a multiple year period subject to budgeting and allocation pursuant to the provisions of Chapter 200, F.S. The determination by the Board to provide assistance funding on a multi-year basis can be made at any time during the application review process. All approved multi-year projects are limited to a maximum of two (2) additional funding requests. (5) Inlet Management and Beach Renourishment: Projects and project elements in the categories of inlet management and beach renourishment shall be subject to the following provisions. The District shall contribute no more than fifty percent of the local share of the cost of the project. The District shall not contribute funding to both the state and local shares of an inlet management or beach renourishment project. Funding for the construction phase of an inlet management or beach renourishment project may be approved by the District Board for a multiple year period subject to budgeting and allocation pursuant to the provisions of Chapter 200, F.S. Additionally the following provisions shall be met for inlet management or beach renourishment projects: (a) Inlet Management: Inlet management projects shall benefit public navigation within the District and shall be consistent with Department of Environmental Protection approved inlet management plans and the statewide beach management plan pursuant to Section 161.161, F.S. inlet management projects that are determined to be consistent with Department of Environmental Protection approved inlet management plans are declared to be a benefit to public navigation. (b) Beach Renourishment: All projects in this category shall be consistent with the statewide beach management plan. Beach renourishment projects shall only include those beaches that have been adversely impacted by navigation inlets, navigation structures, navigation dredging, or a navigation project. The determination of beach areas that are adversely impacted by navigation for the purposes of this program shall be made by Department of Environmental Protection approved inlet management plans. I f state funding is not provided for a beach project, public access with adequate parking must be available in accordance with Chapter 161, F.S. (6) Public Navigation: Projects or project elements in the category of public navigation that will qualify for up to seventy-five percent (75%) program funds must be within the Intracoastal Right -of -Way (ROW), or provide public navigation channel access to two or more publicly accessible launching, mooring or docking facilities. In addition, the following shall apply: (a) Navigation channel dredging: The project sponsor must demonstrate that the source of channel sedimentation has been identified and is in the process of, or has been controlled, or that the frequency and amount of shoaling is such that dredging will provide an improvement to the channel that will last for twenty (20) years or more and therefore is more cost effective than identifying and correcting the cause of shoaling, or that the cost of identifying the source of channel sedimentation exceeds the cost of the dredging project. (b) Navigation channel lighting and markers must be located on primary or secondary public navigation channels. Navigation projects or project elements that have one facility open to the public will qualify for up to fifty percent (50%) program funding. Dredging that is associated or ancillary to another use (such as a boat ramp, marina or pier) will be prioritized according to the associated use. (7) Land Acquisition: Land acquisition projects that provide for commercial/industrial waterway access shall qualify for a maximum of fifty (50) percent funding. All other land acquisition projects shall qualify for a maximum of twenty-five (25) percent program funding. All pre -agreement expenses for land acquisition must be completed within one-year of the date of application for funding. All funded land acquisition projects must construct the required boating access facility within 7 years of completion of the land acquisition, or the District may require the applicant to refund the program funding. Immediately upon acquiring title to the land, the applicant shall record a declaration of covenants in favor of the District stating that if the required boating access facility is not constructed within 7 years and dedicated for the public use as a boating access facility for a minimum period of 25 years after completion of construction, the District shall require the applicant to refund the program funding. 50 (8) Seaport Funding Eligibility: Financial assistance to seaports may exceed the proportional share of the District's ad valorem tax collections as set forth in subsection 6613-2.005(1), F.A.C., from the county in which such seaport is located if the seaport can demonstrate that a regional benefit occurs from the port's activities. Financial assistance to a seaport project that demonstrates a regional benefit shall not exceed an amount equal to (i) the proportional share of the District's ad valorem tax collections as set forth in subsection 66B-2.005(1), F.A.C., from the counties where the benefit is demonstrated less (ii) funding allocated in the same fiscal year to all other local government projects funded in those counties. Rulemaking Authority 37=1.976(2) FS. Law Implemented 374.976(1), (3) FS. History-A'eiv 12-17-90, Amended 6-24-93, 9-5-96, 2-6-97, Formerly 16T-2.005, Amended 5-17-98, 8-26-99, 3-21-01, 7-30-02, 3-3-04, 4-21-05, 4-24-06, 4-15-07, 3-25-08, 4-1-09, 3-7-11, 3-7-12, 4-10-13, 1-27-14, 5- 13-16. 6613-2.006 Application Process. (1) Application Period: With the exception of eligible Disaster Relief Projects, eligible Small -Scale Spoil Island Restoration and Enhancement Projects eligible Small -Scale Derelict Vessel Applications and Waterway Cleanup Events, all applications for assistance through this program will be submitted during the authorized submission period that shall be established by vote of the Board at a scheduled meeting. (2) Application Forms: Florida Inland Navigation District Waterways Assistance Program Project Application FIND Form Number 90-22 (effective date 4-24-06) and the Waterway Assistance Program Application and Evaluation Worksheet No. 91-25 and 91-25 (A) through (F) (effective date 1/2014) are hereby incorporated by reference and available from the District office. With the exception of projects eligible under the Small -Scale Spoil Island Restoration and Enhancement program, the Small -Scale Derelict Vessel program, and eligible Waterway Cleanup Events, all applications for financial assistance and support through this program from member counties and local governments shall be made on Form Number FIND 90-22 and the Waterway Assistance Program Project Application and Evaluation Worksheet No. 91-25 and 91-25 (A) through (F) and shall include a detailed cost estimate submitted on FIND Form No. 90-25, Florida Inland Navigation District Assistance Program Project Cost Estimate, (effective date 4- 24-06), hereby incorporated by reference and available from the District office. In addition, all applicants shall submit a complete and detailed Project Timeline (FIND FORM No. 96-10) (effective date 4-15-07). (3) Sponsor Resolution: The project sponsor shall approve the submission of an application by official resolution from its governing board or commission. Said resolution shall be made on FIND Form No. 90-21, Resolution for Assistance Under the Florida Inland Navigation District Waterways Assistance Program (effective date 10-14-92), hereby incorporated by reference and available from the District office. (4) Attorney's Certification: If the application is for a project that is a land based development project the applicant shall submit an Attorney's Certification of Title, FIND Form Number 94-26 (effective date 5-25-00), hereby incorporated by reference and available from the District office. (5) Maps and Geographic Information: All applicants shall be required to submit, at minimum, the following geographic information: A County location map, a project location map, a project boundary map, and a clear and detailed site development map for land development projects. (6) Application Review: Applicants shall obtain the local FIND Commissioner's initials on Form No. 90-26 prior to submitting the application to the District office. It is the applicant's responsibility to make timely arrangements for the local FIND Commissioner's review. In the absence of extenuating circumstances outside of the applicant's control as determined by the Board of Commissioners, an application shall not be considered complete if it does not include the local FIND commissioner's initials on Form No. 90-26. Upon receipt in the District office, staff will review the applications for completeness of the informational requirements identified in the Application Checklist, FIND Form Number 90-26 (effective date 7-30-02), and for compliance with the eligibility requirements of this rule. When an application is determined by staff to be incomplete or ineligible, staff will immediately inform the applicant by mail. The applicant will then have until the date established by the Board in the application package to bring the application into compliance. if the applicant fails to provide a complete application in compliance with these rules, the application will not be considered for funding. In order to have a complete application, the applicant shall not only submit the forms required under Rule 66B-2.006, F.A.C., and any other information requirements identified in the Application Checklist (FIND Form Number 90-26), but such forms and other submitted information must be completely filled out, executed as applicable, and also establish compliance with Chapter 6613-2, F.A.C. (7) Interlocal Agreements: Applications that the Board determines will directly benefit the maintenance of the Atlantic I ntracoastal 51 Waterway channel as documented by the District's long range dredged material management plans, will directly benefit the maintenance of the Okeechobee Waterway channel as documented by the District's long range dredged material management plan, will directly benefit the maintenance or improvement of District property, right-of-way or navigation interests, or have multiple funding partners including the Corps of Engineers as the project manager can qualify for project assistance through an interlocal agreement pursuant to Chapter 163, F.S., or Section 374.984(6)(a), F.S. District staff will identify these applications and present thein to the Board for their determination as to funding. Interlocal agreement projects shall comply with all other provisions of this rule, except for pre -agreement expenses, permitting and property control requirements. (8) Application Presentations: Applications determined to be complete and in compliance with this rule will be forwarded to the Board for review and then scheduled for presentation to the Board at a scheduled meeting of the Board. Applicants can decline to make a presentation to the Board by submitting a written request. (9) Application Evaluation and Rating Score: Following the presentations, the Board will review the applications and evaluate them using the Waterways Assistance Program Application and Evaluation Worksheets No. 91-25 (A) through (F) for Waterways Assistance Program applications. The total points awarded to each application by the Commissioners will be averaged to determine an application's final rating score. The final rating score for each application must equal or exceed 35 points for the application to be considered for funding assistance. Reconsideration of any application with a final rating score of less than 35 points will only occur if the majority of the Commissioners evaluating the project rated the project equal to or exceeding 35 points and two-thirds of the Commissioners vote for reconsideration of the application. Only Applicants that are eligible under Rule 6613-2.0061, F.A.C., "Disaster Relief Applications", shall complete FIND Form No. 91-25F Emergency Re -Construction (effective date 4-24-06, 1/2014). (10) Funding Determination: The Board will hold a funding allocation meeting at which time the Board will determine the allocation of funds, if any, to each project and the projects will be ranked by overall average score to facilitate final funding decisions by the Board. Allocations will be based in part upon the cumulative score of the applications as calculated from the Project Evaluation and Rating Form. Allocations will also be based upon the specific needs of the individual counties. Rulemaking Authority37=1.976(2) FS Low Implemented 374.976(1) FS History -New 12-17-90, Amended 9-2-92,6-24-93, 4-12-95, Formerly 16T- 2.006, Amended 5-25-00, 3-21-01, 7-30-02, 3-20-03, 4-21-05, 4-24-06, 4-15-07, 3-25-08, 3-7-11, 1-27-14. 6613-2.0061 Disaster Relief Applications. Disaster Relief applications may be submitted to the District and considered by the Board at any time during the year to provide assistance to an eligible applicant for the removal of navigation obstructions and repair or replacement of waterway facilities damaged by a declared natural disaster. The District shall consider these applications in accordance with these rules. Rulemaking Authority 374.976(2) FS. Low Implemented 374.976(1) FS History-Neiv 6-24-93, Amended 2-6-97, Formerly 16T-2.0061, Amended 4- 24-06. 66B-2.008 Project Eligibility. (1) Eligible Projects: Financial assistance and support through this program shall be used to plan or carry out public navigation and anchorage management, public recreation, environmental education, boating safety, acquisition and development of spoil sites and publicly owned commercial/industrial waterway access directly related to the waterways, acquisition and development of public boat ramps, launching facilities and boat docking and mooring facilities, inlet management, maritime management planning, environmental mitigation and beach renourishment. (a) Program funds may be used for projects such as acquisition, planning, development, construction, reconstruction, extension, or improvement, of the following types of projects for public use on land and water. These project types will be arranged into a priority list each year by vote of the Board. The priority list will be distributed to applicants with the project application. 1. Public navigation channel dredging; 2. Public navigation aids and markers; 3. Inlet management projects that are a benefit to public navigation in the District; 4. Public shoreline stabilization directly benefiting the District's waterway channels; 5. Acquisition and development of publicly owned spoil disposal site and public commercial/industrial waterway access; 6. Waterway signs and buoys for safety, regulation or information; 7. Acquisition, dredging, shoreline stabilization and development of public boat ramps and launching facilities; 8. Acquisition, dredging, shoreline stabilization and development of public boat docking and mooring facilities; 52 9. Derelict Vessel Removal; 10. Waterways related environmental education programs and facilities; 11. Public fishing and viewing piers; 12. Public waterfront parks and boardwalks and associated improvements; 13. Maritime Management Planning; 14. Waterways boating safety programs and equipment; 15. Beach renourishment on beaches adversely impacted by navigation inlets, navigation structures, navigation dredging, or a navigation project; and, 16. Environmental restoration, enhancement or mitigation projects;. and, 17. Other waterway related projects. Waterway projects that do not meet specific criteria in subsection 6613-2.005(5) or (6) or subparagraphs 66B -2.008(1)(a) I : 16., F.A.C., but are located on eligible waterways shall be considered for funding under the priority listing of "other waterway related project" and eligible for 25% funding. (b) Ineligible Projects or Project Elements. Project costs ineligible for program funding or matching funds will include: contingencies, miscellaneous, reoccurring personnel related costs, irrigation equipment, ball -courts, park and playground equipment, and any extraneous recreational amenities not directly related to the waterway such as the following: 1. Landscaping that does not provide shoreline stabilization or aquatic habitat; 2. Restrooms for non -waterway users; 3. Roadways providing access to non -waterway users; 4. Parking areas for non -waterway users; 5. Utilities for non -waterway related facilities; 6. Lighting for non -waterway related facilities; 7. Project maintenance and maintenance equipment; 8. Picnic shelters and furniture for non -waterway related facilities; 9. Vehicles to transport vessels; and, 10. Operational items such as fuel, oil, etc. 11. Office space that is not incidental and necessary to the operation of the main eligible public building; and, 12. Conceptual project planning, including: public surveys, opinion polls, public meetings, organizational conferences; and, 13. Inlet maintenance. (c) Project Elements with Eligibility Limits: Subject to approval by the Board of an itemized expense list: 1. The following project costs will be eligible for program funding or as matching funding if they are performed by an independent contractor: a. Project management, administration and inspection; b. Design, permitting, planning, engineering or surveying costs for completed construction project; c. Restoration of sites disturbed during the construction of an approved project; d. Equipment costs. Before reimbursement is made by the District on any of the costs listed in subparagraph 1. above, a construction contract for the project, approved and executed by the project sponsor and project contractor must be submitted to the District. 2. Marine fire -fighting, Marine law enforcement and other vessels are eligible for a maximum of $60,000 in initial District funding. All future replacement and maintenance costs of the vessel and related equipment will be the responsibility of the applicant. 3. Waterway related environmental education facility funding will be limited to those project elements directly related to the District's waterways. (d) Phasing of Projects: Applications for eligible waterway projects may be submitted as a phased project where Phase I will include the design, engineering and permitting elements and Phase II will include the construction of the project. A description and cost estimate of the Phase II work shall be submitted along with the Phase I application for Board review. , (2) Property Control: The site of a new proposed land-based development project, with the exception of those projects requesting Small -Scale Spoil Island Restoration and Enhancement funding, shall be dedicated for the public use for which the project was intended for a minimum period of 25 years after project completion. Such dedication shall be in the form of deed, lease, management agreement or other legally binding document and shall be recorded in the public property records of the county in which the property is located. This property control requirement also applies to a project site owned by another governmental entity. The governmental 53 entity that owns the project site may be joined as a co -applicant to meet this property control requirement. Existing land based development projects that are being repaired, replaced or modified must demonstrate that the project site has been dedicated for public use for at least 25 years with at least 10 years remaining on the dedication document. Property shall also be deemed dedicated for public use if: (a) The property has been designated for the use for which the project is intended (even though there may have been no formal dedication) in a plat or map recorded prior to 1940, or (b) The project sponsor demonstrates that it has had exclusive control over the property for the public use for which the project is intended for a period of at least 30 years prior to submission of the application, or (c) There is no ongoing litigation challenging the designated use of the property as shown on the plat or map, nor has there been any judicial determination contrary to the use by the public for the use shown on the plat or map. (3) Permits: The project sponsor is responsible for obtaining and abiding by any and all federal, state and local permits, laws, proprietary authorizations and regulations in the development and operation of the project. Applicants for construction projects that include elements that require state or federal environmental permits or proprietary authorizations will demonstrate that all required environmental permitting and authorizations will be completed by the District's final TRIM hearing. This demonstration will be by submission of the required environmental permit(s) and authorizations, or by submission of a letter from the agency(s) stating that a permit or authorization is not required. Should the environmental permitting element of an application that has construction elements requiring state or federal environmental permits or authorizations not be completed by the District's final TRIM hearing, the construction portion of the project will not be considered for funding. Whereby funding decisions are completed at the final TRIM hearing, the District will not deviate from the funding schedule to accommodate any application deficiency. (4) Public Marina Qualifications: All public marina projects funded through this program shall include sewage pumpout facilities for vessels, unless the applicant can demonstrate that inclusion of such a facility is physically, operationally or economically impracticable. All public marina projects funded through this program shall have at least ten percent (10%) of their slips or mooring areas available for transient vessels. Public marina dockage rates shall be within market comparison of the dockage rates of other area marinas. The public marina will be required to establish and maintain an accounting of the funds for the facility and shall plan for and retain at all times sufficient funds for the on-going maintenance of the facility during its project life. (5) The District may assist eligible local governments with efforts to prepare and implement a comprehensive maritime management plan. The plan shall be utilized by the eligible government to promote and maximize the public benefit and enjoyment of eligible waterways, while identifying and prioritizing the waterway access needs of the community. The plan should not duplicate any existing or ongoing efforts for the same waterway or water shed, nor shall the District participate in any effort that does not address the basic maritime needs of the community. (a) Existing plans may be updated at reasonable intervals or amended to include waterway areas previously not included in the original effort. Public, government, environmental, industry and other pertinent interest groups shall be solicited and included for input in the planning process. (b) The plan shall be utilized as a tool to provide a minimum 5 -year planning analysis and forecast for the maritime needs of the community, and shall include, at minimum, the following: 1. Public boat ramp and ramp parking inventory and analysis. 2. Public mooring and docking facility analysis, including day docks and transient slips. 3. Commercial and working waterfront identification and needs analysis. 4. The identification, location, condition and analysis of existing and potential navigation channels. 5. An inventory and assessment of accessible public shorelines. 6. Public Waterway transportation needs. 7. Environmental conditions that affect boat facility siting, a current resource inventory survey, and restoration opportunities. 8. Economic conditions affecting the boating community and boating facilities. 9. Acknowledgment and coordination with existing data and information, including an emphasis on the Intracoastal Waterway. (c) Projects requested for assistance program funding shall be consistent with the applicant's maritime management plan. The applicant should utilize the plan to assist in prioritizing waterway improvement projects. (6) All eligible environmental restoration, enhancement or mitigation projects as well as the environmental restoration, enhancement or mitigation components of other types of projects shall be required to pursue and assign any available mitigation 54 credits to the District for that share of the project funded through the District's Assistance Program. All eligible environmental restoration, enhancement or mitigation projects shall provide public access where possible.- (7) ossible:(7) Final Decisions: The Board will make all final decisions on the eligibility of a Project or specific project costs. Rulemaking Authority 374.976(2) FS. Ltnv Implemented 374.976(l)-(3) FS History -Vero 12-17-90, Amended 9-2-92, 6-24-93, 2-3-94, 4-11-95, 9- 5-96, 2-6-97, Formerly 16T-2.008, Amended 5-17-98, 3-31-99, 5-25-00, 3-21-01. 7-30-02, 3-20-03, 3-3-04, 4-15-07, 3-25-08, 4-1-09, 2-22-10, 3-7- 11, 3-7-12, 1-27-14, 2-17-15, 2-21-16. 6613-2.009 Project Administration. The District will appoint a project manager who shall be responsible for monitoring the project and the project agreement. The project manager shall also be responsible for approving all reimbursement requests. The project sponsor shall appoint a liaison agent, who will be a member of the eligible applicant's staff, to act on its behalf in carrying out the terms of the project agreement. Administration of the project will be as follows: (1) Project Agreement: For each funded project, the District and the project sponsor will enter into a project agreement. The project agreement shall be executed and returned by the project sponsor within six (6) months of the approval of the project funding and prior to the release of program funds, setting forth the mutual obligations of the parties concerning the project. The project agreement shall incorporate the applicable policies and procedures of the program as outlined in this rule. Project agreements will be for a two-year period with the possibility for one, one-year extension. Any request for a one-year extension of funding shall require submittal by the PROJECT SPONSOR of request for extension to the DISTRICT no later than July of fiscal year two of the approved project. This request will then be considered by the DISTRICT Board, whose decision shall be final. In review of these requests, the Board will take into consideration the current status and progress of the project and the ability of the applicant to complete the project within one additional year. (2) Matching Funds: The project sponsor shall clearly identify and enumerate the amount and source of the matching funds it will be using to match the program funds supplied by the District for an approved project. The project sponsor shall provide suitable evidence that it has the matching funds available at the time the project agreement is executed. (3) Agreement Modification: All proposed changes to the project agreement must be submitted to the District in writing by the project sponsor accompanied by a statement of justification for the proposed changes. All project agreement amendments shall be approved by the District Board, except that the Executive Director may approve a minor project agreement amendment for a project within a county with the local District commissioner's concurrence. A minor project amendment shall not change the approved project's category, result in a reallocation of more than 35% of the approved funding of the project among project elements, nor allow for a greater than 35% change in the project scale or scope of work. Project agreement amendments will not include a change to the approved project's location or a change in the approved project's purpose or project type. Agreed changes shall be evidenced by a formal amendment to the project agreement and shall be in compliance with these rules. (4) Project Reporting: The liaison agent will submit quarterly reports to the project manager summarizing the work accomplished since the last report, problems encountered, percentage of project completion and other appropriate information. These reports shall continue throughout the length of the project:period until completion of the project. The report shall be submitted on Form 95-02, "Assistance Program Project Quarterly Status Report", dated 7-30-02, hereby incorporated by reference and available at the District office. A Final Project Report shall be submitted at the completion of the project and shall at minimum include: project summary, photo of completed project, final cost, project benefits to the waterway and location address. (5) Reimbursement Requests: The liaison agent may submit periodic reimbursement requests during the project period in accordance with Rule 6613-2.011, F.A.C. The project manager will approve or disapprove all reimbursement requests. The final payment of program funds will be made upon certified completion of the project by the District. (6) Project Inspection: Upon reasonable request, the project manager shall have the right to inspect the project and any and all records relating to the project. (7) Project Completion: The project shall be completed within three (3) years of the date of the beginning of the District's first fiscal year for which the project was approved. If the completion of a project is impacted by a declared state of emergency and the Board waives this rule section, the extension of time granted shall not exceed one additional three (3) year period. (8) Project Completion Requirements: Upon completion of the project, the liaison agent shall provide the following to the project manager: (a) A Project Completion Certificate, FIND Form No. 90-13 (effective date 7-30-02), hereby incorporated by reference and 55 available from the District office, which certifies that the project was completed in accordance with the project agreement and the final project plans. (b) A final reimbursement request accompanied by all required billing statements and vouchers. (c) Photograph(s) showing the installation of the sign required by Rule 66B-2.013, F.A.C. (d) Photograph(s) of the completed project clearly showing the program improvements. (9) Project Completion Review: The project manager will review the project completion package and will authorize or reject the final reimbursement payment which will include all retained funds from previous requests. Rulemaking authority374.976(2) FS. Law lntplentented 374976(1) FS. History -New 11-17-90, Formerly 16T-2.009, amended 3-21-01, 7-30-02, 3- 7-11,1-27-14. 6613-2.011 Reimbursement. The District shall release program funds in accordance with the terms and conditions set forth in the project agreement. This release of program funds shall be on a reimbursement only basis. The District shall reimburse the project sponsor for project costs expended on the project in accordance with the project agreement. Project funds to be reimbursed will require the submission ofa Reimbursement Request Form and required supporting documents, FIND Form No. 90-14 (effective date 7-30-02) hereby incorporated by reference and available from the District office. (1) Authorized Expenditures: Project funds shall not be spent except as consistent with the project agreement cost estimate that was approved by the Board, which shall be an attachment to the project agreement. This cost estimate will establish the maximum funding assistance provided by the District and the percentage of funding provided by each party to the project. The District will pay the lesser of (a) The percentage total of project funding that the Board has agreed to fund, or (b) The maximum application funding assistance amount. (2) Phase I Reimbursement: In accordance with these rules, reimbursement cannot be made on a Phase I application until a construction contract is executed by the applicant for the construction phase of the project. If the Phase 1 project is completed but a construction contract is not executed by the three (3) year project deadline, then the District shall only allow one (1) year from the Phase I project deadline to enter into the required construction contract before the Phase I funding is cancelled. (3) Reimbursement Requests: All project costs shall be reported to the District and summarized on the Reimbursement Request Form. All requests for reimbursement shall include supporting documentation such as billing statements for work performed and cancelled payment vouchers for expenditures made. (4) Retainage: The District shall retain ten percent (10%) of all reimbursement payments until final certification of completion of the project. The District shall withhold any reimbursement payment, either in whole or part, for non-compliance with the terms of this agreement. (5) Check Presentations: A District representative shall present the final reimbursement check to the project sponsor during a public commission meeting or public dedication ceremony for the project facility. (6) Recovery of Additional Project Funding: If the project sponsor receives additional funding for the project costs from another source that was not identified in the original application and that changes the agreement cost -share percentage, the project sponsor shall proportionately reimburse the District's program funds equal to the cost -share percentage in the approved project agreement. The project sponsor shall promptly notify the District of any project payments it receives from a source other than the District. Rulemaking authority 374.976(2) FS. Law implemented 374.976(1) FS History -New 12-17-90, amended 6-14-93, Formerly 16T-1.011, amended 3-31-99, 7-30-02,3-7-11. 666-2.012 Accountability. The following procedures shall govem the accountability of program funds: (1) Accounting: Each project sponsor is responsible for maintaining an accounting system which meets generally accepted accounting principles and for maintaining such financial records as necessary to properly account for all program funds. (2) Quarterly Reports: The project sponsor shall submit quarterly project status reports to FIND in accordance with subsection 66B-2.009(4), F.A.C. (3) Completion Certification: All required final completion certification documents and materials as outlined in subsection 66B- 2.009(8), F.A.C., of this rule shall be submitted to the District prior to final reimbursement of program funds. 56 (4) Auditing: All project records including project costs shall be available for review by the District or by an auditor selected by the District for 3 years after. completion ofthe project. Any such audit expenses incurred shall be borne entirely by the project sponsor. (5) Project Records: The project sponsor shall retain all records supporting project costs for three years after either the completion of the project or the final reimbursement payment, whichever is later, except that should any litigation, claim, or special audit arise before the expiration of the three year period, the project sponsor shall retain all records until the final resolution of such matters. (6) Repayment: If it is found by any State, County, FIND, or independent audit that program funds have not -been used in accordance with this rule and applicable laws, the project sponsor shall repay the misused program funds to the District. Rulemaking Authority 374.976(2) FS Law implemented 374.976(/) FS History-Netiv 12-17-90, Formerly 16T-2.012, Amended 7-30-02. 66B-2.013 Acknowledgement. The project sponsor shall erect a permanent sign, approved by the District, at the entrance to the project site which indicates the District's participation in the project. This sign shall contain the FIND logo. In the event that the project sponsor erects a temporary construction sign, this sign shall also recognize the District's participation. If the final product of the project is a report, study or other publication, the District's sponsorship of that publication shall be prominently indicated at the beginning of the publication. If the project results in an educational display, the District's logo and a statement of the District's participation in the project shall be contained in the display. Rulemaking Authority 374.976(2) IS. Law Implemented 374.976(1) FS. History -New 12-17-90, Formerly 16T-2.013, Amended 2-22-10. 6611-2.014 Small -Scale Spoil Island Restoration and Enhancement Projects. Proposals shall be accepted for the restoration or enhancement of spoil islands and natural islands within the District's waterways for recreational, navigational, educational, and environmental purposes. The applicable provisions of this rule apply to these applications with the following additions or exceptions: (1) Application Procedure — A Request for Proposals procedure will be used to request proposals for consideration. Proposals shall follow the format described in FIND Document #03-02, Call for Proposals — Small -Scale Spoil Island Restoration and Enhancement Program (effective date 7-30-02), hereby incorporated by reference and available from the District office. Proposals may be submitted to the District and considered by the Board at any time during the year. (2) Matching Funds: Small-scale spoil island restoration and enhancement may qualify for up to ninety percent (90%) program funds. The applicant's ten percent (10%) matching funds may include in-kind contribution pursuant to paragraph 66B -2.014(4)(b), F.A.C. (3) Eligibility: All proposals must meet the following eligibility criteria to be considered for funding: (a) Management Plan Compliance: Projects shall be in compliance with the provisions of any Spoil island Management Plans or other management plans that govern the Project site. (b) Property Control: The Project Sponsor must have written property rights on the Project site to construct and maintain the Project for a minimum of five years. Such property rights can be in the form of a lease, interlocal agreement, use agreement or other legal form approved by the District. The applicant shall include a map clearly delineating the location of all proposed work included in the application: (4) Funds Allocation: Funds shall be allocated pursuant to Rule 6613-2.005, F.A.C., subject to the exceptions identified in this rule, and with the following additions: (a) The District shall fund a maximum of up to $7,500 per project, not to exceed $22,500 per County, per fiscal year. (b) The Project Sponsor may contribute in-kind construction labor; such in-kind construction labor costs will not be counted by the District as exceeding $10.00 per hour. No administrative costs can be incorporated into the Project as Project costs. (c) The funding provided by the District shall only be allocated for specific Project expenses such as construction materials, plant materials, herbicides, etc. The funding provided by the District shall not be allocated for parties, food or beverages. (5) Hold Harmless Waiver: All volunteers, who are not government employees, shall sign a hold harmless waiver Form No. 02- 01 (New 7-30-02) as approved by the District and hereby incorporated by reference and available from the District office. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS Histor) -New 7-30-02, Amended 4-24-06, 3-7-11. 57 6613-2.015 Small -Scale Derelict Vessel Removal Projects. Proposals shall be accepted for financial assistance for the removal of derelict vessels within the District's waterways. The applicable provisions of this rule apply to these applications with the following additions or exceptions: (1) Application Procedure — Applications shall be submitted on a completed FIND Form No. 05-01 (Small -Scale Derelict Vessel Removal Program) (effective date 4-24-06), and FIND Form No. 01-06 (Small -Scale Derelict Vessel Removal Program— Project Cost Estimate), (effective date 4-24-06), hereby incorporated by reference and available from the District office. Applications may be submitted to the District and considered by the Board at any time during the year. (2) The District shall only fund applicants that have identified derelict.vessels to be removed and have a current bid for removal for such vessels, or have completed the removal of such vessels within the 6 months preceding the application, subject to eligibility under these program rules. (3) The program must be sponsored by an eligible government agency or not-for-profit organization. (4) District funding shall be limited to $30,000.00 per county, per year, provided on a reimbursement basis only. The limitation on pre -agreement expenses may be waived by the Board in accordance with subsection 66B-2.005(3), F.A.C. (5) The eligible applicant must provide the remaining matching funds for project completion. In no case shall the District's cost - share contribution exceed 75% of the total project costs. In-house project management or administration costs are not eligible costs or matching costs. (6) The derelict vessel must be located in the District's Waterways, as defined in Rule 66B-2.003, F.A.C. The applicant shall include a map clearly delineating the location of all vessels included in the application (7) The District shall be recognized when possible in all written, audio or video advertising and promotions as a participating sponsor of the program. (8) The funding provided by the District shall only be allocated for removal of derelict vessels. The District is providing program reimbursement funds only and shall be held harmless with regards to the activities initiated by the applicant. (9) The applicant shall be responsible for all maintenance, management, disposal and operating expenses associated with the program. (10) Funds derived from the sale of any derelict vessels or vessel parts removed through this grant program must be reinvested into the applicant's derelict vessel removal program. (11) The District Board shalt make all final decisions concerning the provision of funding for this program. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. Nis[or. -Netiv 4-24-06, Amended 4-15-07, 3-25-08, 3-7-11, 1-27-14. 66B-2.016 Waterways Cleanup Events. Proposals shall be accepted for financial assistance for the organized removal of refuse within the District's waterways. The applicable provisions of this rule apply to these applications with the following additions or exceptions: (1) Application Procedure: Prior to the event, a request for funding shall be submitted to the District by means of a cover letter detailing the occurrence of the cleanup, contact information, a map of the cleanup locations and the general parameters of the event. In addition, the Applicant will submit a detailed budget clearly delineating the expenditure of all District funds, as well as the overall general budget of the event. Proposals may be submitted to the District and considered by the Board at any time during the year. (2) Availability: The District shall fund a maximum of one clean-up program per waterway, per year within a county, with exception to the provisions of subsections (8) through (10), below. (3) Applicant Eligibility: The clean-up program must be sponsored by a government agency or a registered not-for-profit corporation. (4) Funding: District funding shall be limited to $5,000 per waterway, per county, except for the provisions of subsections (8) through (10), below. (5) The District shall be recognized in all written, on-line, audio or video advertising and promotions as a participating sponsor of the clean-up program. (6) Funding Eligibility: The funding provided by the District shall only be allocated to reimburse the applicant for out of pocket expenditures related to specific cleanup program expenses such as trash bags, trash collection, haul and landfill fees, gloves, advertising, T-shirts, and related expenses. The funding provided by the District shall not be allocated for parties, meetings, food or beverages. (7) The District Board shall make all final decisions concerning the provision of funding for a clean-up program. 58 In addition to the requirements stated above, a cleanup program implementing all of the following additional incentives will qualify for up to additional $5,000 in.clean up funds. (8) The clean-up program budget must provide equal or greater matching funds for all Navigation District funding. (9) The applicant shall tally and report the composition and location of the waterway -related debris, with the goal to show definitive progress in the amount of refuse collected, a reduction in the overall debris in the waterway, or an increase in the number of additional waterway areas included in the clean up. (10) For each additional $1,000 in Navigation District funding, the applicant shall coordinate a minimum of one waterway collection point or clean up area, or an applicant can conduct an additional waterway cleanup program for the waterway areas. Rulemaking Authority 374.976(2) FS. Lmv /mplemented 374.976(/) FS. History-Netiv 3-7-11. EXHIBIT C FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM Matching Funds Certification Sponsor: Project Title: Project #: Source of Matching Funds: Amount of Matching Funds: I hereby certify that the above referenced project Sponsor, as of October 01, 2017, has the required matching funds for the accomplishment of the referenced project in accordance with the Waterways Assistance Program Project Agreement between the Florida Inland Navigation District and the Sponsor, dated Project Liaison Name: Project Liaison Signature: Dater *S. 837.06 Florida Statutes, False official statements. - Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083 F.S. FIND Form No. 95-01 New 9/9/95 (revised 7-30-02) 60 EXHIBIT D FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM PAYMENT REIMBURSEMENT REQUEST FORM PROJECT NAME: PROJECT SPONSOR: PROJECT #: BILLING #: Amount of Assistance Less Previous Total Disbursements A. Less Previous Total Retainage Held B. Balance Available = Funds Requested This Disbursement Funds Requested C . Less Retainage (-10% unless final) D. Check Amount = Amount of Assistance Less Total Prior and Current Payments Including all retainage held (A+B+C+D) Balance Remaining = SCHEDULE OF EXPENDITURES Expense Description Check No. Total Applicant FIND (Should correspond to Vendor Name and Date Cost Cost Cost Cost Estimate Sheet Categories in Exhibit "A") FIND - Forrn No. 90-14 (NOTE: Signature Required on Page 2) Effective Date 7-30-02) 61 FIND - Form No. 90-14 Page Two EXHIBIT D (CONTINUED) SCHEDULE OF EXPENDITURES Expense Description Check No. Total Applicant FIND (Should correspond to Vendor Name and Date Cost Cost Cost Cost Estimate Sheet Categories in Exhibit "A") Certification for Reimbursement: I certify that the above expenses were necessary and reasonable for the accomplishment of the approved project and that these expenses are in accordance with Exhibit "A" of the Project Agreement. * Project Liaison Date *S. 837.06 Florida Statutes, False official statements. - Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083 F.S. FIND - Form No. 90-14 Effective Date 7-30-02) 62 FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM Project Completion Certification Sponsor: Project Title: Project #: I hereby certify that the above referenced project was completed in accordance with the Assistance Program Project Agreement between the Florida Inland Navigation District and , dated 220 , and that all funds were expended in accordance with Exhibit "A" and Paragraph 1 of the Project Agreement. Project Liaison Name: Project Liaison Signature: Date: XS. 837.06 Florida Statutes, False official statements. - Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083 F.S. FIND Form No., 90-13 (Effective Date: 12-17-90, Revised 7-30-02) 63 EXHIBIT F ASSISTANCE PROGRAM PROJECT QUARTERLY STATUS REPORT http:/hvww.aicw.org/assistance programs/waterwav assistance program s/index.php PROJECT NO. PROJECT TITLE: PROJECT SPONSOR: - REPORT PERIOD Oct 1 -Dec Jan -March April -June ; July -Sept Report Due: (Dec 30) (March 30) (June 30) (Sep 30) WORK ACCOMPLISHED: i:Ti ; o VU -6 oUK6IiJ�LTMAM 3 3 PERCENTAGE COMPLETION: OTHER NOTABLE ITEMS: Form No. 95-02 (Effective Date: 7-30-02) 64 EXHIBIT G ASSISTANCE PROJECT SCHEDULE OCTOBER 2018 - Project Agreement Executed, Project Initiates. DECEMBER 30, 2018 - First Quarterly Report Due: Use Quarterly Status Report Form Exhibit F http://www.aicw.org/assistance_programs/ MARCH 30 2019 - Second Quarterly Report Due. waterway_assistance_programs/index.php JUNE 30, 2019- Third Quarterly Report Due. SEPTEMBER 30, 2019 - Fourth Quarterly Report Due. DECEMBER 30, 2019 -. Fifth Quarterly Report Due. MARCH 30 2020 - Sixth Quarterly Report Due. JUNE 30, 2020- Seventh Quarterly Report Due. NOTE. If the project will not be completed and all closeout paperwork submitted by September 1L' a request for a 1 -year extension of the completion date of the project should be submitted with the June 2020 quarterly report. SEPTEMBER 1-30,2020 - Closeout paperwork due. Closeout paperwork consists of : 1. Project Completion Certificate, FIND Form No. 90-13 (effective date 7-30-02), which certifies that the project was completed in accordance with the project agreement and the final project plans. 2. A final reimbursement request accompanied by all required supporting documentation including bills and canceled payment vouchers for expenditures. 3. Photograph(s) showing the installation of the sign required by Rule 66B-2.013, F.A.C. 4. Photograph(s) of the completed project clearly showing the program improvements. Opg ortif format) 5. A Final Project Report (1-2 pages) that shall at minimum include: project name and address, project summary, final cost, and project benefits to the waterway. SEPTEMBER 30, 2020 - End of Grant. All work must be complete closeout paperwork submitted. October 2020 - finish processing closeout paperwork, perform project inspection and submit final reimbursement check and coordinates check presentation to sponsor. NOTE: ANY MODIFICATIONS to the PROJECT shall require advance notice and prior written approval ofthe District. The appropriate timingfor modifications to the project cost estimate, Exhibit A, would be after receipt of bids. *NON-COMPLIANCE by the PROJECT SPONSOR with the reporting schedule in Exhibit G may result in revocation of this agreement pursuant to Section 13 of the project agreement. 65 EXHIBIT H htto://www.aicw.ore/studies and information/bids files plans logos/ logos.oho#revize document center rz617 66 FLORIDA INLAND NAVIGATION DISTRICT PROJECT AGREEMENT PROJECT NO. IR -18-68 This PROJECT AGREEMENT ("AGREEMENT") made and entered into this day of 20 by and between the Florida Inland Navigation District (hereinafter the "DISTRICT"), and Indian River County. (hereinafter the "PROJECT SPONSOR"). In consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. PROJECT - Subject to the provisions of this AGREEMENT and Rule 66B-2 of the Florida Administrative Code (a current copy of which is attached as Exhibit "B"), the DISTRICT has approved assistance funding to the PROJECT SPONSOR in furtherance of an approved project ("PROJECT") consisting of the Oyster Bar Marsh Trail. Said PROJECT is more specifically described in the PROJECT SPONSOR'S Waterways Assistance Application, which is on file at the DISTRICT's headquarters. Any modifications to the PROJECT'S scope of work shall require written advance notice and justification from the PROJECT SPONSOR and the prior written approval of the DISTRICT. 2. TERM - The PROJECT SPONSOR shall not commence work on the PROJECT prior to the execution of this AGREEMENT unless specifically authorized by the DISTRICT Board and shall complete the PROJECT and submit all required payment reimbursement information on or, before September 30, 2020 ("PROJECT PERIOD"), unless the PROJECT PERIOD has been extended with the prior written approval of the DISTRICT. Any request for an extension of the PROJECT PERIOD shall require submittal by the PROJECT SPONSOR of a request for extension to the DISTRICT no later than 60 days prior to the original expiration date of the PROJECT PERIOD. This request will then be considered by the DISTRICT Board, whose decision shall be final. In no event other than a declared state of emergency that affects the project completion shall the PROJECT be extended beyond September 30, 2021. The PROJECT SPONSOR acknowledges this is the only provision to carry over the DISTRICT assistance funding under this AGREEMENT beyond September 30, 2020, and that any extension of funding beyond this date shall be at the sole discretion of the DISTRICT. 1 67 3. ASSISTANCE AMOUNT - The DISTRICT shall contribute ("ASSISTANCE AMOUNT"') no more than f percent 50% ("MATCHING PERCENTAGE") of the PROJECT SPONSOR'S eligible out-of-pocket costs for completion of this PROJECT ("PROJECT AMOUNT"). Payment of funds by the DISTRICT to the PROJECT SPONSOR (the "ASSISTANCE AMOUNT") will be on a reimbursement basis only, and only for those authorized out of pocket costs as shown in Exhibit A, Project Cost Estimate ('PROJECT COSTS') and meeting the requirements of Section 5 below and shall not, in any event, exceed $120,000.00. Any modifications to the PROJECT'S Cost Estimate (Exhibit A) shall require written advance notice and justification from the PROJECT SPONSOR and the prior written approval of the DISTRICT. 4. MATCHING FUNDS - The PROJECT SPONSOR warrants and represents that it has the PROJECT SPONSOR Match Amount (the PROJECT AMOUNT less the ASSISTANCE AMOUNT) available for the completion of the PROJECT and shall, prior to the execution of this AGREEMENT, have provided the DISTRICT with suitable evidence of the availability of such funds using the DISTRICT's Form #95-01 (Exhibit C, Matching Funds Certification) and, upon request, providing the DISTRICT with access to applicable books and records, financial statements, and bank statements. 5. PROJECT COSTS - To be eligible for reimbursement under this AGREEMENT, PROJECT COSTS must be necessary and reasonable for the effective and efficient accomplishment of the PROJECT and must be directly allocable thereto. PROJECT COSTS are generally described in Exhibit B, Chapter 66B-2, F.A.C.. PROJECT COSTS must be incurred, and work performed within the PROJECT PERIOD, with the exception of pre -AGREEMENT costs, if any, consistent with Section 6 below, which are also eligible for reimbursement by the DISTRICT. If the PROJECT SPONSOR receives additional funding for the PROJECT COSTS from another source that was not identified in the original application and that changes the AGREEMENT MATCHING PERCENTAGE, the PROJECT SPONSOR shall proportionately reimburse the DISTRICT's program funds equal to the MATCHING PERCENTAGE in this AGREEMENT. The PROJECT SPONSOR shall promptly notify the DISTRICT of any project payments it receives from a source other than the DISTRICT. 6. PRE -AGREEMENT COSTS - The DISTRICT and the PROJECT SPONSOR fully understand and agree that there shall be no reimbursement of funds by the DISTRICT for any obligation or expenditure made prior to the execution of this AGREEMENT unless previously 2 delineated in Exhibit A, consistent with Exhibit B, and previously approved by the DISTRICT Board during the grant review process. 7. REIMBURSEMENT PROCEDURES - PROJECT COSTS shall be reported to the DISTRICT and summarized on the Payment Reimbursement Request Form (Form #90-14) attached as Exhibit D. Supporting documentation including bills and canceled payment vouchers for expenditures shall be provided to the DISTRICT by the PROJECT SPONSOR or LIAISON AGENT with any payment request. All records in support of the PROJECT COSTS included in payment requests shall be subject to review and approval by the DISTRICT or by an auditor selected by the DISTRICT. Audit expenses shall be borne by the PROJECT SPONSOR. Project funds may be released in installments, at the discretion of the DISTRICT, upon submittal of a payment request by the PROJECT SPONSOR or LIAISON AGENT. The DISTRICT shall retain ten percent (10%) of each installment payment until the completion of the PROJECT. The following costs, if authorized in the attached Exhibit B, shall be reimbursed only upon completion of the PROJECT to the reasonable satisfaction of the DISTRICT and in accordance with Exhibit B: personnel, equipment, project management, administration, inspection, and design, permitting, planning, engineering, and/or surveying costs. Assuming the PROJECT SPONSOR has otherwise fully complied with the requirements of this AGREEMENT, reimbursement for a PROJECT approved as Phase I project will be made only upon commencement of construction of the PROJECT for which the Phase I planning, designing, engineering and/or permitting were directed, which may or may not involve further DISTRICT fimding. Procedures set forth below with respect to reimbursement by the DISTRICT are subject to this requirement of commencement of construction. The DISTRICT shall have the right to withhold any payment hereunder, either in whole or part, for non-compliance with the terms of this AGREEMENT. 8. FINAL REVOURSEMENT - The PROJECT SPONSOR, upon completion of the PROJECT, shall submit to the DISTRICT a request for final reimbursement of the ASSISTANCE AMOUNT less any prior installment payments. The payment amounts previously retained by the DISTRICT shall be paid upon (1) receipt of the Final Audit report of expenses incurred on the PROJECT by the DISTRICT, (2) full completion of the PROJECT to the reasonable satisfaction of the DISTRICT, (3) submission of Project Completion Certification Form No. 90-13 (Exhibit E), (4) submission of a photograph of the PROJECT showing the sign required by Section 18, and (5) a Final Project Report as described in Exhibit G, Assistance Project Schedule. As part of the ke X documentation accompanying the request for final reimbursement, PROJECT SPONSOR shall provide proof of payment of all contractors, material suppliers, engineers, architects and surveyors with whom PROJECT SPONSOR has directly contracted (each a "DIRECT PROVIDER'D to provide services or materials for the PROJECT. The final reimbursement amount shall be adjusted as necessary such that neither the total ASSISTANCE AMOUNT nor the MATCHING PERCENTAGE is exceeded. Unless otherwise determined by the DISTRICT, the final reimbursement check shall be presented by a DISTRICT representative to the PROJECT SPONSOR during a public commission meeting or public dedication ceremony for the PROJECT. 9. RECORDS RETENTION - The PROJECT SPONSOR shall retain all records supporting the PROJECT COSTS for three (3) years after the end of the fiscal year in which the Final Payment is released by the DISTRICT, except that such records shall be retained by the PROJECT SPONSOR until final resolution of matters resulting from any litigation, claim, or special audit that starts prior to the expiration of the three-year retention period. 10. DEFAULT AND REMEDIES — In the event of a breach of any of the terms of this AGREEMENT by the PROJECT SPONSOR, the DISTRICT shall provide written notice to the PROJECT SPONSOR, which shall have sixty (60) days in which to cure the breach. If the PROJECT SPONSOR fails to cure the breach within the cure period, the DISTRICT shall have the right, but not the obligation, to demand that the PROJECT SPONSOR immediately refund the ASSISTANCE AMOUNT to the extent paid. PROJECT SPONSOR shall refund to the DISTRICT the full amount of the ASSISTANCE AMOUNT paid to PROJECT SPONSOR, whereupon this AGREEMENT, and all further rights thereunder, shall be terminated. If the DISTRICT does not demand reimbursement as aforesaid, the DISTRICT may exercise any and all other remedies available at law or in equity. With respect to the PROJECT SPONSOR's obligations under Sections 15, 17, and 20, PROJECT SPONSOR acknowledges that breach by the PROJECT SPONSOR of one or more of its obligations under said sections might cause the DISTRICT to suffer irreparable harm, namely harm for which damages would be an inadequate remedy. PROJECT SPONSOR further acknowledges that the DISTRICT might suffer irreparable harm due to delay if, as a condition to obtaining an injunction, restraining order, or other equitable remedy with respect to such a breach, the DISTRICT were required to demonstrate that it would suffer irreparable harm. The parties therefore intend that if the PROJECT SPONSOR breaches one or more of its obligations under Sections 15, 17, or 20, the DISTRICT, in addition to such other remedies which may be available, shall have the right to seek specific performance and injunctive 9 70 relief, and for purposes of determining whether to grant an equitable remedy any court will assume that the breach would cause the DISTRICT irreparable harm. The .provisions of this section shall survive completion of the PROJECT. 11. DISTRICT PROJECT MANAGER - The Executive Director, or his designee, is hereby designated as the DISTRICT's Project Manager for the purpose of this AGREEMENT and shall be responsible for monitoring performance of its terms and conditions and for approving all reimbursement requests prior to payment. 12. PROJECT SPONSOR'S LIAISON AGENT - The PROJECT SPONSOR shall appoint a LIAISON AGENT, whose name and title shall be submitted to the DISTRICT upon execution of this AGREEMENT, to act on behalf of the PROJECT SPONSOR relative to the provisions of this AGREEMENT. 13. STATUS REPORTS - The PROJECT SPONSOR or LIAISON AGENT shall submit to the DISTRICT project status reports during the PROJECT term. These Quarterly Reports are to be on Form #95-02 (Exhibit F, Assistance Program Project Quarterly Status Report). Project design drawings, engineering drawings, and a copy of the Project bid award construction item cost list will be submitted as available. Photographs shall be submitted when appropriate to reflect the work accomplished. NON-COMPLIANCE by the PROJECT SPONSOR with the reporting schedule in Exhibit G, Assistance Project Schedule, may result in revocation of this AGREEMENT. 14. LAWS - The PROJECT SPONSOR agrees to obtain and to abide by all federal, state, and local permits and proprietary authorizations, and all applicable laws and regulations in the development of the PROJECT. The PROJECT SPONSOR agrees that all PROJECT facilities shall be designed and constructed in compliance with applicable state and federal statutory requirements for accessibility by handicapped persons, as well as all other federal, state and local laws, rules, and requirements. 15. NON-DISCRE%HNATION - The PROJECT SPONSOR agrees that when completed, the PROJECT shall be readily accessible, on a non-exclusive basis, to the general public without regard to age, sex, race, physical handicap, or other .condition, and without regard to residency of the user in another political subdivision. 16. PARKING FACILITIES -Adequate parking shall be made available by the PROJECT SPONSOR to accommodate vehicles for the number of persons for which the PROJECT is being developed. 5 71 17. SITE DEDICATION - The PROJECT SPONSOR also agrees that the PROJECT site shall be dedicated for the public use for a minimum period of twenty-five (25) years from the completion of the PROJECT, such dedication to be in the form of a deed, lease, management AGREEMENT or other legally binding document. Any change in such dedication shall require the prior approval of the DISTRICT. The PROJECT SPONSOR shall record evidence of such dedication within the Public Records of the County in which the PROJECT is located. 18. ACKNOWLEDGMENT — For construction projects, the PROJECT SPONSOR shall erect a permanent sign, approved by the DISTRICT, in a prominent location such as the PROJECT entrance of the completed PROJECT, which shall indicate that the DISTRICT contributed funds for the PROJECT. The wording of the sign required by this section shall be approved by the DISTRICT's staff before construction and installation of said sign. This. sign shall contain the DISTRICT logo (Exhibit IT) unless otherwise stipulated by the DISTRICT. In the event that the PROJECT SPONSOR erects a temporary construction sign, it shall also indicate the DISTRICT's participation. For all other types of projects, the PROJECT SPONSOR 'shall acknowledge the DISTRICT where feasible, in concurrence with the DISTRICT staff s recommendations. 19. PROJECT MAINTENANCE - When and as applicable, the PROJECT SPONSOR agrees to operate, maintain, and manage the PROJECT for the life of the PROJECT improvements and will pay all expenses required for such purposes. The PROJECT improvements shall be maintained in accordance with the standards of maintenance for other local facilities owned and operated by the PROJECT SPONSOR, and in accordance with applicable health standards. PROJECT facilities and improvements shall be kept reasonably safe and in reasonable repair to prevent undue deterioration and to encourage public use. The PROJECT SPONSOR warrants and represents that it has full legal authority and financial ability to operate and maintain said PROJECT facilities and improvements. 20. FEES — Any fees charged for this PROJECT shall be reasonable and the same for the general public of all member counties. The PROJECT SPONSOR must demonstrate that a minimum of fifty percent (50%) of the PROJECT fees will be utilized for project maintenance and improvements throughout the anticipated 25-year life of a development project or the design life of other project types, as applicable. 21. SOVEREIGN IN WUNITY - Each party hereto agrees that it shall be solely responsible for the wrongful acts of its employees, contractors, and agents. However, nothing 6 72 contained herein shall constitute a waiver by either party of its sovereign immunity under Section 768.28, Florida Statutes. The PROJECT SPONSOR acknowledges that the DISTRICT, its employees, commissioners, and agents are solely providing funding assistance for the PROJECT and are not involved in the design, construction, operation or maintenance of the PROJECT. 22. INSPECTIONS - The DISTRICT reserves the right, upon reasonable request, to inspect said PROJECT and any and all records related thereto at any time. 23. RIGHTS AND DITTIES - The rights and duties arising under this AGREEMENT shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns, and shall, unless the context clearly requires otherwise, survive completion of the PROJECT. The PROJECT SPONSOR may not assign this AGREEMENT nor any interest hereunder without the express prior written consent of the DISTRICT. 24. WAIVERS - Waiver of a breach of any provisions of this AGREEMENT shall not be deemed a waiver of any other breach of the same or different provision. 25. NOTICE - Any notice required to be given pursuant to the terms and provisions of this AGREEMENT shall be in writing, postage paid, and shall be sent by certified mail, return receipt requested, to the DISTRICT or PROJECT SPONSOR at the addresses below. The notice shall be effective on the date indicated on the return receipt. To the DISTRICT at: Florida Inland Navigation District 1314 Marcinski Road Jupiter, Florida 33477-9498 To the PROJECT SPONSOR at: Indian River County Attention: Chief, Environmental Planning, Community Development 1801 27th Street, Admin Bldg. A Vero Beach, Florida 32960 26. NO JOINT VENTURE - The DISTRICT's role with respect to the PROJECT is that of a funding assistance authority only and the DISTRICT is not, and shall not be considered to be, an agent, partner, or joint venturer with the PROJECT SPONSOR. 27. GOVERNING LAW - The validity, interpretation, and performance of this AGREEMENT shall be controlled and construed according to the laws of the State of Florida. 73 7 28. TRANSFERENCE - It is the intent of the DISTRICT to issue this funding assistance to the PROJECT SPONSOR who has made application for this assistance. In the event the PROJECT SPONSOR transfers ownership or management of the PROJECT to a party or parties not now a part of this AGREEMENT, other than another governmental entity that agrees to assume, in writing, PROJECT SPONSOR'S obligation hereunder, the DISTRICT retains the right to full reimbursement from the PROJECT SPONSOR to the full extent of the funding assistance provided by the DISTRICT including, but not limited to, any costs and reasonable attorney's fees (regardless of whether litigation ensues) incurred by the DISTRICT in collecting said reimbursement. 29. ENTIRE UNDERSTANDING - This AGREEMENT, including any exhibits made a part hereof, embodies the entire AGREEMENT and understanding of the parties and supersedes all prior oral and written communications between them. The terms hereof may be modified only by a written amendment signed by both parties hereto. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day, month and year aforesaid. WITNESSES: WITNESSES. FLORIDA INLAND NAVIGATION DISTRICT Date: LM Title: Date: Executive Director PROJECT SPONSOR 74 8 EXHIBIT A FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAl`I PROJECT COST ESTIMATE (See Rule Section 66B-2.005 & 2.008 for eligibility and funding ratios) PROJECT TITLE: Oyster Bar Marsh Trail APPLICANT: Indian River County Project Elements Quantity Estimated Applicant's Cost FIND Cost (Please list the MAJOR project elements and Cost provide a general cost break out for each one. (Number and/or Footage) For Phase I Projects, please list the major elements and products expected) Entrance road and parking area (10-15 50,000.00 45,850.00 4,150.00 parking spaces and landscaping) Entrance Gate 1,500.00 750.00 750.00 Trailhead 2,000.00 1,000.00 1,000.00 Interpretive signs 12,000.00 6,000.00 6,000.00 Directional and informational signage 1,200.00 600.00 600.00 Lagoon observation pavilion 45,000.00 22,500.00 22,500.00 Northern boardwalk — (interior 50,000.00 25,000.00 25,000.00 wetland) Southern boardwalk— (bypasses 100,000.00 50,000.00 50,000.00 private property) ; i Habitat restoration 20,000.00 10,000.00 10,000.00 ** TOTALS = $2819700.00 $161,700.00 $120,000.00 Form No. 90-25 (New 10/14/92, Revised 04-24-06) Agend,s5 - 10 2018 CIL%PTER 6613-2 WATERWAYS ASSISTANCE PROGRAM 6611-2.001 Purpose 66B-2.002 Forms 66B-2.003 Definitions 66B-2.004 Policy 66B-2.005 Funds Allocation 66B-2.006 Application Process 66B-2.0061 Emergency Applications 66B-2.008 Project Eligibility 66B-2.009 Project Administration 66B-2.011 Reimbursement 66B-2.012 Accountability 66B-2.013 Acknowledgement 66B-2.014 Small -Scale Spoil Island Restoration and Enhancement Projects 66B-2.015 Small -Scale Derelict Vessel Removal Projects 66B-2.016 Waterways Cleanup Events 66B-2.001 Purpose. Recognizing the importance and benefits of inland navigation channels and waterways, as well as noting problems associated with the construction, continued maintenance and use of these waterways, the Florida Legislature created Section 374.976, F.S. This law authorizes and empowers each inland navigation district to undertake programs intended to alleviate the problems associated with its waterways. The purpose of this rule is to set forth the District's policy and procedures for the implementation of an assistance program under Section 374.976, F.S., for local governments, member counties and navigation related districts within the District. This program will be known hereafter as the Florida Inland Navigation District's Waterways Assistance Program. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS History -New 12-17-90, Formerly 16T-2.001. 6611-2.002 Forms. All forms for the administration of this program are available from the District office located at 1314 Marcinski Road, Jupiter, Florida 33477. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. History -New 12-17-90, Formerly 16T-2.002. 66B-2.003 Definitions. The basic terms utilized in this rule are defined as follows: (1) "APPLICANT" means an eligible governmental agency submitting an application through this program. (2) "APPLICATION" means a project proposal with the required documentation. (3) "AUTHORIZED SUBMISSION PERIOD" means the established period for submitting applications to the District. (4) "BEACH RENOURISHMENT" means the placement of sand on a beach for the nourishment, renourishment or restoration of a beach. (5) "BOARD" means the Board of Commissioners of the Florida Inland Navigation District. (6) "DISTRICT" means the Florida Inland Navigation District (FIND). (7) "ELIGIBLE GOVERNMENTAL AGENCY" means member counties, local governments and navigation related districts within the taxing boundaries of the District. (8) "ENVIRONMENTAL PERMITS" means those permits, proprietary authorizations, exemptions, or general permits for construction below mean high water line of a navigable waterway required and issued by or on behalf of the U.S. Army Corps of 76 Engineers, the Florida Department of Environmental Protection, and the South Florida or the St. Johns River Water Management Districts or their successors. (9) "EXECUTIVE DIRECTOR" means the Executive Director of the Florida Inland Navigation District. (10) "LIAISON AGENT" means the contact person officially designated to act on behalf of the applicant or the project sponsor. (11) "LOCAL GOVERNMENTS" means municipalities, cities, or consolidated county governments, which are located within the member counties. (12) "MARITIME MANAGEMENT PLAN" means a written plan containing a systematic arrangement of elements specifically formulated to identify, evaluate and promote the benefits of eligible waterway accessibility and enjoyment, with consideration and respect to the physical, environmental and economic parameters of the planning area. (13) "MATCHING FUNDS" means those funds provided by the local sponsor to the project. (14) "MEMBER COUNTY" means a county located within the taxing boundaries of the District which includes Nassau, Duval, St. Johns, Flagler, Volusia, Brevard, Indian River, St. Lucie, Martin, Palm Beach, Broward and Miami-Dade Counties. (15) "NAVIGATION RELATED DISTRICTS" means port authorities, inlet districts or any other agency having legally authorized navigation related duties in waterways of the DistricL (16) "PRE-AGREEMENT COSTS" means project costs approved by the District Board which have occurred prior to the execution of the project agreement. (17) "PROGRAM" means the Florida Inland Navigation District Waterways Assistance Program. (18) "PROGRAM FUNDS" means financial assistance awarded by the Board to a project for release to the project sponsor pursuant to the terms of the project agreement. (19) "PROJECT" means a planned undertaking consisting of eligible program facilities, improvements or expenses for the use and benefit of the general public. (20) "PROJECT AGREEMENT" means an executed contract between the District and a project sponsor setting forth mutual obligations regarding an approved project. (2 1) "PROJECT MAINTENANCE" means any usual action, activity, expense, replacement, adjustment or repair taken to retain a project or grant item in a serviceable, operational or normal condition, or the routine efforts and expenses necessary to restore it to serviceable or normal condition, including the routine recurring work required to keep the project or grant item in such condition that it may be continuously used at its original or designed capacity and efficiency for its intended purpose. (22) "PROJECT MANAGER" means the District employee who is responsible for monitoring the performance of the Project and compliance with the project agreement. (23) "PROJECT PERIOD" means the approved time during which costs may be incurred and charged to the funded project. (24) "PROJECT SPONSOR" means an eligible governmental agency receiving program funds pursuant to an approved application. (25) "PUBLIC BUILDING" means a building or facility on government owned property that is owned or operated by a governmental entity, or operated by a third party operator. The building or facility must provide waterway related information, public meeting space, or educational services and be open to members of the public on a continual basis without discrimination. (26) "PUBLIC MARINA" means a harbor complex used primarily for recreational boat mooring or storage, the services of which are open to the general public on a first come, first served basis without any qualifying requirements such as club membership, stock ownership, or differential in price. (27) "PUBLICLY OWNED COMMERCIAL OR INDUSTRIAL WATERWAY ACCESS" means any publicly owned area specifically designed to be used for staging, launching, or off-loading by commercial or industrial waterway users on a first come, first served, short-term basis, to gain entry to or from the District's waterways to serve the infrastructure needs of the District's waterway users. (28)' PRIM HEARING" means a public hearing required by Chapter 200, F.S., concerning the tax and budget ofthe District. (29) "WATERWAYS" means the Atlantic Intracoastal Waterway, the Okeechobee Waterway, the Barge Canal in Brevard County west of the Port Canaveral Locks, those portions of the Dania Cut-Off Canal and the Hillsboro Canal east of the water control structures, all navigable natural rivers, bays, creeks or lagoons intersected by said waterways and all navigable natural creeks, rivers, bays or lagoons entering or extending from said waterways. (30) "WATERWAY RELATED ENVIRONMENTAL EDUCATION" means an interdisciplinary holistic process by which the learner: develops an awareness of the natural and manmade environments of waterways; develops knowledge about how the 77 environment of the waterways works; acquires knowledge about the technological, social, cultural, political, and economic relationships occurring in waterway related environmental issues; and, becomes motivated to apply action strategies to maintain balance between quality of life and quality of the environment of waterways. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. History -New 12-17-90, Amended 9-2-92, 2-6-97, Formerly 16T-2.003, Amended 5-17-98, 3-21-01, 3-20-03, 3-3-04, 4-21-05, 4-24-06, 4-15-07, 3-25-08,3-'%] 1. 66B-2.004 Policy. The following constitutes the policy of the District regarding the administration of the program: (1) Financial Assistance Eligibility: Financial assistance, support and cooperation may be provided to eligible governmental agencies for approved projects as follows: (a) Member counties may be provided financial assistance, support or cooperation in planning, acquisition, development, construction, reconstruction, extension, improvement, operation or the maintenance of public navigation, local and regional anchorage management, beach renourishment, public recreation, inlet management, environmental education, maritime management plans, and boating safety projects directly related to the waterways. (b) Eligible local governments may also be provided financial assistance, support and cooperation in planning and carrying out public navigation, local and regional anchorage management, beach renourishment, public recreation, inlet management, environmental education, and boating safety projects directly related to the waterways. (c) Navigation related districts may be provided with financial assistance to pay part of the costs of the planning and acquisition of dredge material management sites if the Board finds that the site is required for the long-range maintenance of the Atlantic Intracoastal Waterway channel. All such sites must meet the development and operational criteria established by the District through a long-range dredge material management plan for that county. Navigation related districts may also be provided with assistance for waterway related access projects, environmental mitigation projects associated with waterway improvement related activities, and inlet management projects if the Board finds that the project benefits public navigation in the Atlantic Intracoastal Waterway. All navigation related districts shall contribute at least equal matching funds to any District financial assistance provided. Seaports may also be furnished assistance and support in planning and carrying out environmental mitigation projects. All seaport projects shall benefit publicly maintained channels and harbors. Each seaport shall contribute matching funds for funded projects. (d) Eligible projects shall include the acquisition and development of public boat ramps and launching facilities, including those in man-made, navigable waterways contiguous to "waterways" as defined in Rule 66B-2.003, F.A.C. (2) Notification: The District will notify by direct mail, email and/or advertised public notice all eligible governmental agencies of the program and the upcoming authorized submission period. (3) Project Approval: Approval of projects by the District shall be in accordance with these rules. (4) Project Accessibility: Facilities or programs funded in whole or in part by program funds shall be made available to the general public of all of the member counties on a non-exclusive basis without regard to race, color, religion, age, sex or similar condition. Additionally, facilities funded in whole or in part by program funds, shall not require a paid membership for the general public of all of the member counties as a condition to use the facilities. User or entrance fees may be charged for the use of facilities funded in whole or in part by program funds, however such fees shall be reasonable and shall be the same for the general public of all of the member counties. (5) Waterway Impacts: All development projects must be designed so as not to impact navigation along the District's waterways through the placement of structures, attendant uses, or the necessity of a boating speed zone for safety purposes. Before applying for boating speed zone designation in District waterways because of a project funded by this program, the sponsor shall first receive approval from the Board. The Board will use the criteria found in Section 327.46(1), F.S., in determining whether to approve the proposed boating speed zone. (6) Project Maintenance: The project sponsor shall be responsible for the operation, maintenance, and management ofthe project for the anticipated life of the project and shall be responsible for all expenses required for such purposes. The project shall be maintained in accordance with the standards of maintenance for other similar local facilities and in accordance with applicable health standards. Project facilities and improvements shall be kept reasonably safe and in reasonable repair to prevent undue deterioration and to encourage public use. The project sponsor shall have full legal authority and financial ability to operate and maintain the project facilities. 78 (') Education Facilities and Programs: Waterways related environmental education facilities and programs sponsored by the District shall occur at specially designated environmental education facilities located adjacent and contiguous to the waterways. It is the District's intent to consolidate its environmental education efforts in the least number of facilities within an area that will adequately serve the education needs of that area of the District. (8) Public Information Availability: Public information produced with assistance from this program shall not be copyrighted and shall be provided free of cost, except for the cost of reproduction, to the public. (9) Third -Party Project Operators: Projects that are being operated by a third party shall have sufficient oversight by the eligible project sponsor as determined by the Board. Such oversight, at a minimum, will include a project liaison that is a staff member of the eligible project sponsor, and oversight of the operating hours and admission fees of the facility by the eligible project sponsor through a legal agreement. All third party projects shall be open to the public in accordance with this rule. (10) Non-compliance: The District shall terminate a project agreement and demand return of program funds disbursed to the project sponsor for non-compliance with any of the terms of the project agreement or this rule, if such non-compliance calls into question the ability of the applicant to complete the project. Failure of a project sponsor to comply with the provisions of this rule or the project agreement shall result in the District declaring the project sponsor ineligible for further participation in the program until such time as compliance has been met to the satisfaction of the District. (11) Fees: Any public project eligible for District program funds that charges a fee or will charge a fee must create and maintain an enterprise fund for the public project that shall plan for and retain at all times sufficient funds for the on-going maintenance of the facility during its project life. Accounting records of the previous five years of the public project's enterprise fund will be submitted as part of any subsequent assistance program application to the District Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1), (2) FS History -New 12-17-90, Amended 2-3-94.2-6-97, Formerly 16T-2.004, Amended 5-18-98, 3-31-99, 5-25-00, 3-21-01, 7-30-02, 3-344, 4-21-05, 4-1-09, 2-22-10, 3-7-11, 3-7-12, 1-27-14, 2-17-15. 6613-2.005 Funds Allocation. The Board will allocate funding for this program based upon the District's overall goals, management policies, fiscal responsibilities and operational needs for the upcoming year. Funding allocations to navigation related districts, member counties and local governments shall be based upon the proportional share of the District's ad valorem tax collections from each county. If funds are determined to be available for the program, the District will notify potential eligible governmental agencies of the availability of program funding. Applications will be reviewed by the Board utilizing District Forms No. 91-25 and 91-25 (A) through (F) Waterways Assistance Program Application and Evaluation Worksheet (effective date 1/2014), hereby incorporated by reference and available at: bttp://www.flrules.orjVGateway/reference.asp?No--Ref-03568 and available from the District office or by download from the District's webpage at: www.aicw.org. (1) Funding Assistance Availability: In as much as the District has other fiscal responsibilities and operational needs, financial assistance to eligible government agencies shall not exceed an amount equal to eighty (80) percent of the proportional share of the District's ad valorem tax collections from each county in which such agencies are located. The District may make an exception to this funding limitation, if funds are determined to be available based upon the District's overall goals, management policies, fiscal responsibilities and operational needs, or in counties that are recovering from a state of emergency declared under Chapter 252, F.S. (2) Project Funding Ratio: All financial assistance and support to eligible governmental agencies shall require, at a minimum, equal matching funds from the project sponsor, with the exception of public navigation projects that meet the provisions of subsection 66B-2.005(6), F.A.C., land acquisition projects in accordance with subsection 66B-2.005(7) and Rule 66B-2.008, F.A.C., small-scale spoil island restoration and enhancement projects that meet the provisions of Rule 66B-2.014, derelict vessel projects consistent with Rule 66B-2.0015, F.A.C., and Waterway Cleanup Projects approved under Rule 66B-2.0016, F.A.C. Applicant's in-house costs are limited pursuant to paragraph 66B -2.008(1)(c), F.A.C. All financial assistance to seaports shall require equal matching funds. The District shall contribute no more than fifty percent (5001a) of the local share of the cost of an inlet management or beach renourishment project. The District shall not contribute funding to both the state and local shares of an inlet management or beach renourishment project. (3) Pre -agreement Expenses: The project sponsor shall not commence work on an approved project element prior to the execution of the project agreement unless authorized by the Board during the review and funding approval process. Board authorization of pre - agreement expenses will be given for the commencement of work prior to the execution of a project agreement if the Board determines that there is a benefit to the District, its waterways or its constituents. All project costs must be incurred and work performed within 79 the project period as stipulated in the project agreement unless pre -agreement costs are approved by the Board. Pre -agreement expenses will be approved if they are consistent with the provisions of Rule 66B-2.008, F.A.C., and occur within the fiscal year of the grant application submission (October 1 st to September 30th). Pre -agreement expenses, except for projects approved by the Board as multi- year projects, will be limited to fifty (50) percent of the projects total cost and if the expenses are eligible project expenses in accordance with this rule. Only one-half (1/2) or less of the approved pre -agreement expenses will be eligible for reimbursement funding from the District, except for projects approved by the Board as multi-year projects. The Board shall consider a waiver of the limitation on pre -agreement expenses for Small -Scale Derelict Vessel grants and land acquisition projects when the applicant demonstrates a direct need and benefit and the project is in accordance with the applicable provisions of Chapter 66B-2, F.A.C. (4) Multi -Year Funding: The construction phase of projects that are large scale, involve multiple phases, have a construction time line of one year or longer, or are requesting a significant amount of assistance funding in relation to the total assistance available for the county where the project is located, will be reviewed and approved by the District Board for a multiple year period subject to budgeting and allocation pursuant to the provisions of Chapter 200, F.S. The determination by the Board to provide assistance funding on a multi-year basis can be made at any time during the application review process. All approved multi-year projects are limited to a maximum of two (2) additional funding requests. (5) Inlet Management and Beach Renourishment: Projects and project elements in the categories of inlet management and beach renourishment shall be subject to the following provisions. The District shall contribute no more than fifty percent of the local share of the cost of the project. The District shall not contribute funding to both the state and local shares of an inlet management or beach renourishment project Funding for the construction phase of an inlet management or beach renourishment project may be approved by the District Board for a multiple year period subject to budgeting and allocation pursuant to the provisions of Chapter 200, F.S. Additionally the following provisions shall be met for inlet management or beach renourishment projects: (a) Inlet Management: Inlet management projects shall benefit public navigation within the District and shall be consistent with Department of Environmental Protection approved inlet management plans and the statewide beach management plan pursuant to Section 161.161, F.S. Inlet management projects that are determined to be consistent with Department of Environmental Protection approved inlet management plans are declared to be a benefit to public navigation. (b) Beach Renourlshment: All projects in this category shall be consistent with the statewide beach management plan. Beach renourishment projects shall only include those beaches that have been adversely impacted by navigation inlets, navigation structures, navigation dredging, or a navigation project. The determination of beach areas that are adversely impacted by navigation for the purposes of this program shall be made by Department of Environmental Protection approved inlet management plans. If state funding is not provided for a beach project, public access with adequate parking must be available in accordance with Chapter 161, F.S. (6) Public Navigation: Projects or project elements in the category of public navigation that will qualify for up to seventy-five percent (75%) program funds must be within the Intracoastal Right -of -Way (ROW), or provide public navigation channel access to two or more publicly accessible launching, mooring or docking facilities. In addition, the following shall apply: (a) Navigation channel dredging: The project sponsor must demonstrate that the source of channel sedimentation has been identified and is in the process of, or has been controlled, or that the frequency and amount of shoaling is such that dredging will provide an improvement to the channel that will last for twenty (20) years or more and therefore is more cost effective than identifying and correcting the cause of shoaling, or that the cost of identifying the source ofchannel sedimentation exceeds the cost of the dredging project (b) Navigation channel lighting and markers must be located on primary or secondary public navigation channels. Navigation projects or project elements that have one facility open to the public will qualify for up to fifty percent (50016) program funding. Dredging that is associated or ancillary to another use (such as a boat ramp, marina or pier) will be prioritized according to the associated use. (7) Land Acquisition: Land acquisition projects that provide for commercial/industrial waterway access shall qualify for a maximum of fifty (50) percent funding. All other land acquisition projects shall qualify for a maximum of twenty-five (25) percent program funding. All pre -agreement expenses for land acquisition must be completed within one-year of the date of application for funding. All funded land acquisition projects must construct the required boating access facility within 7 years of completion of the land acquisition, or the District may require the applicant to refund the program funding. Immediately upon acquiring title to the land, the applicant shall record a declaration of covenants in favor of the District stating that if the required boating access facility is not constructed within 7 years and dedicated for the public use as a boating access facility for a minimum period of 25 years after completion of construction, the District shall require the applicant to refund the program funding. (8) Seaport Funding Eligibility: Financial assistance to seaports may exceed the proportional share of the District's ad valorem tax collections as set forth in subsection 66B-2.005(1), F.A.C., from the county in which such seaport is located if the seaport can demonstrate that a regional benefit occurs from the port's activities. Financial assistance to a seaport project that demonstrates a regional benefit shall not exceed an amount equal to (i) the proportional share of the District's ad valorem tax collections as set forth in subsection 66B-2.005(1), F.A.C., from the counties where the benefit is demonstrated less (ii) funding allocated in the same fiscal year to all other local government projects funded in those counties. Rulemaking Authority 374.976(2) FS Law Implemented 374.976(1), (3) FS. History -New 12-17-90, Amended 6-24-93, 9-5-96, 2-6-97, Formerly 16T-2.005, Amended 5-17-98, 8-26-99, 3-21-01, 7-30-02, 3-3-04, 4-21-05, 4-24-06, 4-15-07, 3-25-08, 4-1-09, 3-7-11, 3-7-12, 4-10-13, 1-27-14, 5- 15-16 66B-2.006 Application Process. (1) Application Period: With the exception of eligible Disaster Relief Projects, eligible Small -Scale Spoil Island Restoration and Enhancement Projects eligible Small -Scale Derelict Vessel Applications and Waterway Cleanup Events, all applications for assistance through this program will be submitted during the authorized submission period that shall be established by vote of the Board at a scheduled meeting. (2) Application Forms: Florida Inland Navigation District Waterways Assistance Program Project Application FIND Form Number 90-22 (effective date 4-24-06) and the Waterway Assistance Program Application and Evaluation Worksheet No. 91-25 and 91-25 (A) through (F) (effective date 1/2014) are hereby incorporated by reference and available from the District office. With the exception of projects eligible under the Small -Scale Spoil Island Restoration and Enhancement program, the Small -Scale Derelict Vessel program, and eligible Waterway Cleanup Events, all applications for financial assistance and support through this program from member counties and local governments shall be made on Form Number FIND 90-22 and the Waterway Assistance Program Project Application and Evaluation Worksheet No. 91-25 and 91-25 (A) through (F) and shall include a detailed cost estimate submitted on FIND Form No. 90-25, Florida Inland Navigation District Assistance Program Project Cost Estimate, (effective date 4- 24-06), hereby incorporated by reference and available from the District office. In addition, all applicants shall submit a complete and detailed Project Timeline (FIND FORM No. 96-10) (effective date 4-15-07). (3) Sponsor Resolution: The project sponsor shall approve the submission of an application by official resolution from its governing board or commission. Said resolution shall be made on FIND Form No. 90-21, Resolution for Assistance Under the Florida Inland Navigation District Waterways Assistance Program (effective date 10-14-92), hereby incorporated by reference and available from the District office. (4) Attorney's Certification: If the application is for a project that is a land based development project the applicant shall submit an Attorney's Certification of Title, FIND Form Number 94-26 (effective date 5-25-00), hereby incorporated by reference and available from the District office. (5) Maps and Geographic Information: All applicants shall be required to submit, at minimum, the following geographic information: A County location map, a project location map, a project boundary map, and a clear and detailed site development map for land development projects. (6) Application Review: Applicants shall obtain the local FIND Commissioner's initials on Form No. 90-26 prior to submitting the application to the District office. It is the applicant's responsibility to make timely arrangements for the local FIND Commissioner's review. In the absence of extenuating circumstances outside of the applicant's control as determined by the Board of Commissioners, an application shall not be considered complete if it does not include the local FIND commissioner's initials on Form No. 90-26. Upon receipt in the District office, staff will review the applications for completeness of the informational requirements identified in the Application Checklist, FIND Form Number 90-26 (effective date 7-30-02), and for compliance with the eligibility requirements of this rule. When an application is determined by staff to be incomplete or ineligible, staff will immediately inform the applicant by mail. The applicant will then have until the date established by the Board in the application package to bring the application into compliance. If the applicant fails to provide a complete application in compliance with these rules, the application will not be considered for funding. in order to have a complete application, the applicant shall not only submit the forms required under Rule 66B-2.006, F.A.C., and any other information requirements identified in the Application Checklist (FIND Form Number 90-26), but such fors and other submitted information must be completely fitted out, executed as applicable, and also establish compliance with Chapter 66B-2, F.A.C. (7) Interlocal Agreements: Applications that the Board determines will directly benefit the maintenance ofthe Atlantic Intracoastal Waterway channel as documented by the District's long range dredged material management plans, will directly benefit the maintenance of the Okeechobee Waterway channel as documented by the District's tong range dredged material management plan, will directly benefit the maintenance or improvement of District property, right-of-way or navigation interests, or have multiple funding partners including the Corps of Engineers as the project manager can qualify for project assistance through an interlocal agreement pursuant to Chapter 163, F.S., or Section 374.984(6)(x), F.S. District staff will identify these applications and present them to the Board for their determination as to funding. Interlocal agreement projects shall comply with all other provisions of this rule, except for pre -agreement expenses, permitting and property control requirements. (8) Application Presentations: Applications determined to be complete and in compliance with this rule will be forwarded to the Board for review and then scheduled for presentation to the Board at a scheduled meeting of the Board. Applicants can decline to make a presentation to the Board by submitting a written request. (9) Application Evaluation and Rating Score: Following the presentations, the Board will review the applications and evaluate them using the Waterways Assistance Program Application and Evaluation Worksheets No. 91-25 (A) through (F) for Waterways Assistance Program applications. The total points awarded to each application by the Commissioners will be averaged to determine an application's final rating score. The final rating score for each application must equal or exceed 35 points for the application to be considered for funding assistance. Reconsideration of any application with a final rating score of less than 35 points will only occur if the majority of the Commissioners evaluating the project rated the project equal to or exceeding 35 points and two-thirds of the Commissioners vote for reconsideration of the application. Only Applicants that are eligible under Rule 66B-2.0061, F.A.C., "Disaster Relief Applications", shall complete FIND Form No. 91-25F Emergency Re -Construction (effective date 4-24-06, 112014). (10) Funding Determination: The Board will hold a funding allocation meeting at which time the Board will determine the allocation of funds, if any, to each project and the projects will be ranked by overall average score to facilitate final funding decisions by the Board. Allocations will be based in part upon the cumulative score of the applications as calculated from the Project Evaluation and Rating Form. Allocations will also be based upon the specific needs of the individual counties. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1)n History -New 12-17-90, Amended 9-2-92, 6-24-93,4-12-95, Formerly 16T- 2.006, Amended 5-25-00, 311-01, 7-30-02, 3-20-03,4-21-05, 4-24-06, 4-15-07.3-25-08,3-7-11,1-27-14. 66B-2.0061 Disaster Relief Applications. Disaster Relief applications may be submitted to the District and considered by the Board at any time during the year to provide assistance to an eligible applicant for the removal of navigation obstructions and repair or replacement of waterway facilities damaged by a declared natural disaster. The District shall consider these applications in accordance with these rules. RulemakingAuthority374.976(2) FS. Law Implemented 374.976(1) FS. History -New 6-24-93. Amended 2-6-97, Formerly 16T-2.0061, Amended 4- 24-06 66B-2.008 Project Eligibility. (1) Eligible Projects: Financial assistance and support through this program shall be used to plan or carry out public navigation and anchorage management, public recreation, environmental education, boating safety, acquisition and development of spoil sites and publicly owned commercial/industrial waterway access directly related to the waterways, acquisition and development of public boat ramps, launching facilities and boat docking and mooring facilities, inlet management, maritime management planning, environmental mitigation and beach renourishment. (a) Program funds may be used for projects such as acquisition, planning, development, construction, reconstruction, extension, or improvement, of the following types of projects for public use on land and water. These project types will be arranged into a priority list each year by vote of the Board. The priority list will be distributed to applicants with the project application. 1. Public navigation channel dredging; 2. Public navigation aids and markers; 3. Inlet management projects that are a benefit to public navigation in the District; 4. Public shoreline stabilization directly benefiting the District's waterway channels; 5. Acquisition and development of publicly owned spoil disposal site and public commerciallindustrW waterway access; 6. Waterway signs and buoys for safety, regulation or information; 7. Acquisition, dredging, shoreline stabilization and development of public boat ramps and launching facilities; 8. Acquisition, dredging, shoreline stabilization and development of public boat docking and mooring facilities; 82 9. Derelict Vessel Removal; 10. Waterways related environmental education programs and facilities; 11. Public fishing and viewing piers; 12. Public waterfront parks and boardwalks and associated improvements; 13. Maritime Management Planning; 14. Waterways boating safety programs and equipment; 15. Beach renourishment on beaches adversely impacted by navigation inlets, navigation structures, navigation dredging, or a navigation project; and, 16. Environmental restoration, enhancement or mitigation projects; and, 17. Other waterway related projects. Waterway projects that do not meet specific criteria in subsection 66B-2.005(5) or (6) or subparagraphs 66B-2.008(1)(a)l. 16., F.A.C., but are located on eligible waterways shall be considered for funding under the priority listing of "other waterway related project" and eligible for 25% funding. (b) Ineligible Projects or Project Elements. Project costs ineligible for program funding or matching funds will include: contingencies, miscellaneous, reoccurring personnel related costs, irrigation equipment, ball -courts, park and playground equipment, and any extraneous recreational amenities not directly related to the waterway such as the following: 1. Landscaping that does not provide shoreline stabilization or aquatic habitat; 2. Restrooms for non -waterway users; 3. Roadways providing access to non -waterway users; 4. Parking areas for non -waterway users; 5. Utilities for non -waterway related facilities; 6. Lighting for non -waterway related facilities; 7. Project maintenance and maintenance equipment; 8. Picnic shelters and furniture for non -waterway related facilities; 9. Vehicles to transport vessels; and, 10. Operational items such as fuel, oil, etc. 11. Office space that is not incidental and necessary to the operation of the main eligible public building; and, 12. Conceptual project planning, including: public surveys, opinion polls, public meetings, organizational conferences; and, 13. Inlet maintenance. (c) Project Elements with Eligibility Limits: Subject to approval by the Board of an itemized expense list: 1. The following project costs will be eligible for program funding or as matching funding ifthey are performed by an independent contractor: a. Project management, administration and inspection; b. Design, permitting, planning, engineering or surveying costs for completed construction project; c. Restoration of sites disturbed during the construction of an approved project, d. Equipment costs. Before reimbursement is made by the District on any of the costs listed in subparagraph 1. above, a construction contract for the project, approved and executed by the project sponsor and project contractor must be submitted to the District. 2. Marine fire -fighting, Marine law enforcement and other vessels are eligible for a maximum of 560,000 in initial District funding. All future replacement and maintenance costs of the vessel and related equipment will be the responsibility of the applicant. 3. Waterway related environmental education facility funding will be limited to those project elements directly related to the District's waterways. (d) Phasing of Projects: Applications for eligible waterway projects may be submitted as a phased project where Phase I will include the design, engineering and permitting elements and Phase II will include the construction of the project. A description and cost estimate of the Phase If work shall be submitted along with the Phase I application for Board review. (2) Property Control: The site of a new proposed land-based development project, with the exception of those projects requesting Small -Scale Spoil Island Restoration and Enhancement funding, shall be dedicated for the public use for which the project was intended for a minimum period of 25 years after project completion. Such dedication shall be in the form of a deed, lease, management agreement or other legally binding document and shall be recorded in the public property records of the county in which the property is located. This property control requirement also applies to a project site owned by another governmental entity. The governmental X, entity that owns the project site may be joined as a co -applicant to meet this property control requirement. Existing land based development projects that are being repaired, replaced or modified must demonstrate that the project site has been dedicated for public use for at least 25 years with at least 10 years remaining on the dedication document. Property shall also be deemed dedicated for public use if: (a) The property has been designated for the use for which the project is intended (even though there may have been no formal dedication) in a plat or map recorded prior to 1940, or (b) The project sponsor demonstrates that it has had exclusive control over the property for the public use for which the project is intended for a period of at least 30 years prior to submission of the application, or (c) There is no ongoing litigation challenging the designated use of the property as shown on the plat or map, nor has there been any judicial determination contrary to the use by the public for the use shown on the plat or map. (3) Permits: The project sponsor is responsible for obtaining and abiding by any and all federal, state and local permits, laws, proprietary authorizations and regulations in the development and operation of the project. Applicants for construction projects that include elements that require state or federal environmental permits or proprietary authorizations will demonstrate that all required environmental permitting and authorizations will be completed by the District's final TRIM hearing. This demonstration will be by submission of the required environmental permit(s) and authorizations, or by submission of a letter from the agency(s) stating that a permit or authorization is not required. Should the environmental permitting element of an application that has construction elements requiring,state or federal environmental permits or authorizations not be completed by the District's final TRIM hearing, the construction portion of the project will not be considered for funding. Whereby funding decisions are completed at the final TRIM hearing, the District will not deviate from the funding schedule to accommodate any application deficiency. (4) Public Marina Qualifications: All public marina projects funded through this program shall include sewage pumpout facilities for vessels, unless the applicant can demonstrate that inclusion of such a facility is physically, operationally or economically impracticable. All public marina projects funded through this program shall have at least ten percent (10%) of their slips or mooring areas available for transient vessels. Public marina dockage rates shall be within market comparison of the dockage rates of other area marinas. The public marina will be required to establish and maintain an accounting of the funds for the facility and shall plan for and retain at all times sufficient funds for the on-going maintenance of the facility during its project life. (5) The District may assist eligible local governments with efforts to prepare and implement a comprehensive maritime management plan. The plan shall be utilized by the eligible government to promote and maximize the public benefit and enjoyment of eligible waterways, while identifying and prioritizing the waterway access needs of the community. The plan should not duplicate any existing or ongoing efforts for the same waterway or water shed, nor shall the District participate in any effort that does not address the basic maritime needs of the community. (a) Existing plans may be updated at reasonable intervals or amended to include waterway areas previously not included in the original effort. Public, government, environmental, industry and other pertinent interest groups shall be solicited and included for input in the planning process. (b) The plan shall be utilized as a tool to provide a minimum 5 -year planning analysis and forecast for the maritime needs of the community, and shall include, at minimum, the following: 1. Public boat ramp and ramp parking inventory and analysis. 2. Public mooring and docking facility analysis, including day docks and transient slips. 3. Commercial and working waterfront identification and needs analysis. 4. The identification, location, condition and analysis of existing and potential navigation channels. 5. An inventory and assessment of accessible public shorelines. 6. Public Waterway transportation needs. 7. Environmental conditions that affect boat facility siting, a current resource inventory survey, and restoration opportunities. 8. Economic conditions affecting the boating community and boating facilities. 9. Acknowledgment and coordination with existing data and information, including an emphasis on the Intracoastal Waterway. (c) Projects requested for assistance program funding shall be consistent with the applicant's maritime management plan. The applicant should utilize the plan to assist in prioritizing waterway improvement projects. (6) All eligible environmental restoration, enhancement or mitigation projects as well as the environmental restoration, enhancement or mitigation components of other types of projects shall be required to pursue and assign any available mitigation credits to the District for that share of the project funded through the District's Assistance Program. All eligible environmental restoration, enhancement or mitigation projects shall provide public access where possible. (7) Final Decisions: The Board will make all final decisions on the eligibility of a Project or specific project costs. Rulemaking Authority 374.976(2) FS Law Implemented 374.976(1)-(3) FS. History -New 12-17-90, Amended 9-2-92, 6-24-93, 2-3-94, 4-12-95, 9- 5-96, 2-6-97, Formerly 16T-2.008, Amended 5-17-98, 3-31-99, 5-25-00, 3-21-01, 7-30-01, 3-20-03, 3-3-04, 4-I5-07, 3-25-08, 4-1-09, 2-12-10, 3-7- 11, 3-7-12, 1-27-14, 2-17-1S, 2-21-16. 66B-2.009 Project Administration. The District will appoint a project manager who shall be responsible for monitoring the project and the project agreement. The project manager shall also be responsible for approving all reimbursement requests. The project sponsor shall appoint a liaison agent, who will be a member of the eligible applicant's staff, to act on its behalf in carrying out the terms of the project agreement. Administration of the project will be as follows: (1) Project Agreement: For each funded project, the District and the project sponsor will enter into a project agreement. The project agreement shall be executed and returned by the project sponsor within six (6) months of the approval of the project funding and prior to the release of program funds, setting forth the mutual obligations of the parties concerning the project. The project agreement shall incorporate the applicable policies and procedures of the program as outlined in this rule. Project agreements will be for a two-year period with the possibility for one, one-year extension. Any request for a one-year extension of funding shall require submittal by the PROJECT SPONSOR ofa request for extension to the DISTRICT no later than July of fiscal year two of the approved project. This request will then be considered by the DISTRICT Board, whose decision shall be final. In review of these requests, the Board will take into consideration the current status and progress of the project and the ability of the applicant to complete the project within one additional year. (2) Matching Funds: The project sponsor shall clearly identify and enumerate the amount and source ofthe matching fiords it will be using to match the program funds supplied by the District for an approved project. The project sponsor shall provide suitable evidence that it has the matching funds available at the time the project agreement is executed. (3) Agreement Modification: All proposed changes to the project agreement must be submitted to the District in writing by the project sponsor accompanied by a statement of justification for the proposed changes. All project agreement amendments shall be approved by the District Board, except that the Executive Director may approve a minor project agreement amendment for a project within a county with the local District commissioner's concurrence. A minor project amendment shall not change the approved project's category, result in a reallocation of more than 35% of the approved funding of the project among project elements, nor allow for a greater than 35% change in the project scale or scope of work. Project agreement amendments will not include a change to the approved project's location or a change in the approved project's purpose or project type. Agreed changes shall be evidenced by a formal amendment to the project agreement and shall be in compliance with these rules. (4) Project Reporting. The liaison agent will submit quarterly reports to the project manager summarizing the work accomplished since the last report, problems encountered, percentage of project completion and other appropriate information. These reports shall continue throughout the length of the project period until completion of the project. The report shall be submitted on Form 95-02, "Assistance Program Project Quarterly Status Report", dated 7-30-02, hereby incorporated by reference and available at the District office. A Final Project Report shall be submitted at the completion of the project and shall at minimum include: project summary, photo of completed project, final cost, project benefits to the waterway and location address. (5) Reimbursement Requests: The liaison agent may submit periodic reimbursement requests during the project period in accordance with Rule 66B-2.011, F.A.C. The project manager will approve or disapprove all reimbursement requests. The final payment of program funds will be made upon certified completion of the project by the District. (6) Project Inspection: Upon reasonable request, the project manager shall have the right to inspect the project and any and all records relating to the project. (7) Project Completion: The project shall be completed within three (3) years of the date of the beginning of the District's first fiscal year for which the project was approved. If the completion of a project is impacted by a declared state of emergency and the Board waives this rule section, the extension of time granted shall not exceed one additional three (3) year period. (S) Project Completion Requirements: Upon completion of the project, the liaison agent shall provide the following to the project manager: (a) A Project Completion Certificate, FIND Form No. 90-13 (effective date 7-30-02), hereby incorporated by reference and 85 available from the District office, which certifies that the project was completed in accordance with the project agreement and the final project plans. (b) A final reimbursement request accompanied by all required billing statements and vouchers. (c) Photograph(s) showing the installation of the sign required by Rule 66B-2.013, F.A.C. (d) Photograph(s) ofthe completed project clearly showing the program improvements. (9) Project Completion Review: The project manager will review the project completion package and will authorize or reject the final reimbursement payment which will include all retained funds from previous requests. Rulemaking Authority 374.9.'6(2) FS. Law Implemented 374.976(1) FS. History -New 12-17-90, Formerly 16T-2.009, Amended 3-21-01, 7-30-02,3- 7-11.1-27-14. -30-02,3- 7-11,1-2714. 66B-2.011 Reimbursement. The District shall release program funds in accordance with the terms and conditions set forth in the project agreement. This release of program funds shall be on a reimbursement only basis. The District shall reimburse the project sponsor for project costs expended on the project in accordance with the project agreement. Project funds to be reimbursed will requirethe submission of a Reimbursement Request Form and required supporting documents, FIND Form No. 90-14 (effective date 7-30-02) hereby incorporated by reference and available from the District office. (1) Authorized Expenditures: Project funds shall not be spent except as consistent with the project agreement cost estimate that was approved by the Board, which shall be an attachment to the project agreement. This cost estimate will establish the maximum funding assistance provided by the District and the percentage of funding provided by each party to the project. The District will pay the lesser of. (a) The percentage total of project funding that the Board has agreed to fund, or (b) The maximum application funding assistance amount. (2) Phase I Reimbursement: In accordance with these rules, reimbursement cannot be made on a Phase I application until a construction contract is executed by the applicant for the construction phase of the project. If the Phase I project is completed but a construction contract is not executed by the three (3) year project deadline, then the District shall only allow one (1) year from the Phase I project deadline to enter into the required construction contract before the Phase I funding is cancelled. (3) Reimbursement Requests: All project costs shall be reported to the District and summarized on the Reimbursement Request Form. All requests for reimbursement shall include supporting documentation such as billing statements for work performed and cancelled payment vouchers for expenditures made. (4) Retainage: The District shall retain ten percent (100/6) of all reimbursement payments until final certification of completion of the project. The District shall withhold any reimbursement payment, either in whole or part, for non-compliance with the terms ofthis agreement. (5) Check Presentations: ADistrict representative shall present the final reimbursement check to the project sponsor during a public commission meeting or public dedication ceremony for the project facility. (6) Recovery of Additional Project Funding: If the project sponsor receives additional funding for the project costs from another source that was not identified in the original application and that changes the agreement cost -share percentage, the project sponsor shall proportionately reimburse the District's program funds equal to the cost -share percentage in the approved proJect agreement. The project sponsor shall promptly notify the District of any project payments it receives from a source other than the District. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS History -New 12-1.7-90, Amended 6-24-93, Formerly 16T-2.011, Amended 3-31-99, 7-30-02, 3-7-11. 66B-2.012 Accountability. The following procedures shall govern the accountability of program funds: (1) Accounting: Each project sponsor is responsible for maintaining an accounting system which meets generally accepted accounting principles and for maintaining such financial records as necessary to properly account for all program funds. (2) Quarterly Reports: The project sponsor shall submit quarterly project status reports to FIND in accordance with subsection 66B-2.009(4), E.A.C. (3) Completion Certification: All required final completion certification documents and materials as outlined in subsection 6613- 2.009(8), F.A.C., of this rule shall be submitted to the District prior to final reimbursement of program funds. 86 (4) Auditing: All project records including project costs shall be available for review by the District or by an auditor selected by the District for 3 years after completion of the project. Any such audit expenses incurred shall be borne entirely by the project sponsor. (5) Project Records: The project sponsor shall retain all records supporting project costs for three years after either the completion of the project or the final reimbursement payment, whichever is later, except that should any litigation, claim, or special audit arise before the expiration of the three year period, the project sponsor shall retain all records until the final resolution of such matters. (6) Repayment: If it is found by any State, County, FIND, or independent audit that program funds have not been used in accordance with this rule and applicable Iaws, the project sponsor shall repay the misused program fiords to the District. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. History -New 12-17-90, Formerly 16T-2.012, Amended 7-30-02. 66B-2.013 Acknowledgement. The project sponsor shall erect a permanent sign, approved by the District, at the entrance to the project site which indicates the District's participation in the project. This sign shall contain the FIND logo. In the event that the project sponsor erects a temporary construction sign, this sign shall also recognize the District's participation. If the final product of the project is a report, study or other publication, the District's sponsorship of that publication shall be prominently indicated at the beginning of the publication. If the project results in an educational display, the District's logo and a statement of the District's participation in the project shall be contained in the display. Rulemaking Authority 3,7 4.976(2) FS. Law Implemented 374.976(1) FS. History-.Vew 12-17-90, Formerly 16T-2.013, Amended 2-22-10. 66112.014 Small -Scale Spoil Island Restoration and Enhancement Projects. Proposals shall be accepted for the restoration or enhancement of spoil islands and natural islands within the District's waterways for recreational, navigational, educational, and environmental purposes. The applicable provisions of this rule apply to these applications with the following additions or exceptions: (1) Application Procedure — A Request for Proposals procedure will be used to request proposals for consideration. Proposals shall follow the format described in FIND Document #03-02, Call for Proposals — Small -Scale Spoil Island Restoration and Enhancement Program (effective date 7-30-02), hereby incorporated by reference and available from the District office. Proposals may be submitted to the District and considered by the Board at any time during the year. (2) Matching Funds: Small-scale spoil island restoration and enhancement may qualify for up to ninety percent (90%) program funds. The applicant's ten percent (10%) matching funds may include in-kind contribution pursuant to paragraph 66B-2.0I4(4)(b), F.A.C. (3) Eligibility: All proposals must meet the following eligibility criteria to be considered for funding. (a) Management Plan Compliance: Projects shall be in compliance with the provisions of any Spoil Island Management Plans or other management plans that govern the Project site. (b) Property Control: The Project Sponsor must have written property rights on the Project site to., construct and maintain the Project for a minimum of five years. Such property rights can be in the form of a lease, interlocal agreement, use agreement or other legal form approved by the District. The applicant shall include a map clearly delineating the location of all proposed work included in the application. (4) Funds Allocation: Funds shall be allocated pursuant to Rule 66B-2.005, F.A.C., subject to the exceptions identified in this rule, and with the following additions: (a) The District shall fund a maximum of up to $7,500 per project, not to exceed $22,500 per County, per fiscal year. (b) The Project Sponsor may contribute in-kind construction labor, such in-kind construction labor costs will not be counted by the District as exceeding $10.00 per hour. No administrative costs can be incorporated into the Project as Project costs. (c) The funding provided by the District shall only be allocated for specific Project expenses such as construction materials, plant materials, herbicides, etc. The funding provided by the District shall not be allocated for parties, food or beverages. (5) Hold Harmless Waiver. All volunteers, who are not government employees, shall sign a hold harmless waiver Form No. 02- 01 (New 7-30-02) as approved by the District and hereby incorporated by reference and available from the District office. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. History -New 7-30-02, Amended 4-24-06, 3-7-11. RE 66B-2.015 Small -Scale Derelict Vessel Removal Projects. Proposals shall be accepted for financial assistance for the removal of derelict vessels within the District's waterways. The applicable provisions of this rule apply to these applications with the following additions or exceptions: (1) Application Procedure — Applications shall be submitted on a completed FIND Form No. 05-01 (Small -Scale Derelict Vessel Removal Program) (effective date 4-24-06), and FIND Form No. 01-06 (Small -Scale Derelict Vessel Removal Program— Project Cost Estimate), (effective date 4-24-06), hereby incorporated by reference and available from the District office. Applications may be submitted to the District and considered by the Board at any time during the year. (2) The District shall only fund applicants that have identified derelict vessels to be removed and have a current bid for removal for such vessels, or have completed the removal of such vessels within the 6 months preceding the application, subject to eligibility under these program rules. (3) The program must be sponsored by an eligible government agency or not-for-profit organization. (4) District funding shall be limited to $30,000.00 per county, per year, provided on a reimbursement basis only. The limitation on pre -agreement expenses may be waived by the Board in accordance with subsection 66B-2.005(3), F.A.C. (5) The eligible applicant must provide the remaining matching funds for project completion. In no case shall the District's cost - share contribution exceed 75% of the total project costs. In-house project management or administration costs are not eligible costs or matching costs. (6) The derelict vessel must be located in the District's Waterways, as defined in Rule 66B-2.003, F.A.C. The applicant shall include a map clearly delineating the location of all vessels included in the application (7) The District shall be recognized when possible in all written, audio or video advertising and promotions as a participating sponsor of the program. (8) The funding provided by the District shall only be allocated for removal of derelict vessels. The District is providing program reimbursement funds only and shall be held harmless with regards to the activities initiated by the applicant. (9) The applicant shall be responsible for all maintenance, management, disposal and operating expenses associated with the program. (10) Funds derived from the sale of any derelict vessels or vessel parts removed through this grant program must be reinvested into the applicant's derelict vessel removal program. (11) The District Board shall make all final decisions concerning the provision of funding for this program. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. History -New 4-24-06, Amended ¢15-07, 3-25-08, 3-7-11, 1-27-14. 66B-2.016 Waterways Cleanup Events. . Proposals shall be accepted for financial assistance for the organized removal of refuse within the District's waterways. The applicable provisions of this rule apply to these applications with the following additions or exceptions: (1) Application Procedure: Prior to the event, a request for funding shall be submitted to the District by means of a cover letter detailing the occurrence of the cleanup, contact information, a map of the cleanup locations and the general parameters of the event. In addition, the Applicant will submit a detailed budget clearly delineating the expenditure of all District fimds, as well as the overall general budget of the event. Proposals may be submitted to the District and considered by the Board at any time during the year. (2) Availability: The District shall fund a maximum of one clean-up program per waterway, per year within a county, with exception to the provisions of subsections (8) through (10), below. (3) Applicant Eligibility: The clean-up program must be sponsored by a government agency or a registered not-for-profit corporation. (4) Funding: District funding shall be limited to $5,000 per waterway, per county, except for the provisions of subsections (8) through (10), below. (5) The District shall be recognized in all written, on-line, audio or video advertising and promotions as a participating sponsor of the clean-up program. (6) Funding Eligibility: The funding provided by the District shall only be allocated to reimburse the applicant for out of pocket expenditures related to specific cleanup program expenses such as trash bags, trash collection, haul and landfill fees, gloves, advertising, T-shirts, and related expenses. The funding provided by the District shall not be allocated for parties, meetings, food or beverages. (7) The District Board shall make all final decisions concerning the provision of funding for a clean-up program. In addition to the requirements stated above, a cleanup program implementing all of the following additional incentives will qualify for up to additional $5,000 in clean up funds. (8) The clean-up program budget must provide equal or greater matching funds for all Navigation District funding. (9) The applicant shall tally and report the composition and location of the waterway -related debris, with the goal to show definitive progress in the amount of refuse collected, a reduction in the overall debris in the waterway, or an increase in the number of additional waterway areas included in the clean up. (10) For each additional $1,000 in Navigation District funding, the applicant shall coordinate a minimum of one waterway collection point or clean up area, or an applicant can conduct an additional waterway cleanup program for the waterway areas. Rulemaking Authority 374.976(2) FS. Law Implemented 374.976(1) FS. History -New 3-7-11. :E 4:I I: FLORIDA INLAND NAVIGATION DISTRICT Sponsor: Project Title: Source of Matching Funds: Amount of Matching Funds: ASSISTANCE PROGRAM Matching Funds Certification Project #:. I hereby certify that the above referenced project Sponsor, as of October 01, 2017, has the required matching funds for the accomplishment of the referenced project in accordance with the Waterways Assistance Program Project Agreement between the Florida Inland Navigation District and the Sponsor, dated Project Liaison Name: Project Liaison Signature: Date: *S. 837.06 Florida Statutes, False official statements. - Whoever knowingly makes a false statement in writing with the intent to mislead a public servantin the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083 F.S. FIND Form No. 95-01 New 9/9/95 (revised 7-30-02) 90 EXHIBIT D FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM PAYMENT REIMBURSEMENT REQUEST FORM PROJECT NAME: PROJECT PROJECT SPONSOR: BILLING #: Amount of Assistance Less Previous Total Disbursements A. Less Previous Total Retainage Held B. Balance Available = Funds Reouested This Disbursement Funds Requested C. Less Retainage (-10% unless final) D. Check Amount = Amount of Assistance Less Total Prior and Current Payments Including all retainage held (A+B+C+D) Balance Remaining = SCHEDULE OF EXPENDITURES Expense Description Check No. Total Applicant FIND (Should correspond to Vendor Name and Date Cost Cost Cost Cost Estimate Sheet Categories in Exhibit "A') FIND - Form No. 90-14 (NOTE: Signature Required on Page 2) Effective Date 7-30-02) 91 FIND - Form No. 90-14 Page Two EXHIBIT D (CONTINUED) SCHEDULE OF EXPENDITURES Expense Description Check No. Total Applicant FIND (Should correspond to Vendor Name and Date Cost Cost Cost Cost Estimate Sheet Categories in Exhibit "A") Certification for Reimbursement: I certify that the above expenses were necessary and reasonable for the accomplishment of the approved project and that these expenses are in accordance with Exhibit "A" of the Project Agreement. * Project Liaison Date *S. 837.06 Florida Statutes, False official statements. - Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083 F.S. FIND - Form No. 90-14 Effective Date 7-30-02) 92 1:1I: FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM Sponsor: Project Title: Project Completion Certification Project #: I hereby certify that the above referenced project was completed in accordance with the Assistance Program Project Agreement between the Florida Inland Navigation District and , dated 20 , and that all funds were expended in accordance with Exhibit "A" and Paragraph 1 of the Project Agreement. * Project Liaison Name: Project Liaison Signature: Date: *S. 837.06 Florida Statutes, False official statements. - Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s.. 775.083 F.S. FIND Form No. 90-13 (Effective Date: 12-17-90, Revised 7-30-02) ASSISTANCE PROGRAM PROJECT QUARTERLY STATUS REPORT htto://www.aicw.org/assistance urogramshvaterwav assistance XroeramsAndex.AD PROJECT NO. PROJECT TITLE: PROJECT SPONSOR: REPORT PERIOD Oct I -Dec Jan -March April -June ; July -Sept Report Due: (Dec 30) (March 30) (June 30) (Sep 30) WORK ACCOMPLISHED: PROBLEMS ENCOUNTERED: PERCENTAGE COMPLETION: OTHER NOTABLE ITEMS: Form No. 95-02 (Effective Date: 7-30-02) 94 EXHIBIT G ASSISTANCE PROJECT SCHEDULE OCTOBER 2018 - Project Agreement Executed, Project Initiates. DECEMBER 30, 2018 - First Quarterly Report Due. Use Quarterly Status Report Form Exhibit F http://www.aicw.org/assistance—programs/ MARCH 30 2019 - Second Quarterly Report Due. waterway -.assistance programs/index.php JUNE 30, 2019- Third Quarterly Report Due. SEPTEMBER 30, 2019 - Fourth Quarterly Report Due. DECEMBER 30, 2019 - Fifth Quarterly Report Due. MARCH 30 2020 - Sixth Quarterly Report Due. JUNE 30, 2020- Seventh Quarterly Report Due. NOTE: If the project will not be completed and all close out paperwork submitted by September ls; a request for a 1 -year extension of the completion dale of the project should be submitted with the June 2020 quarterly report SEPTEMBER 1-30,2020 - Closeout paperwork due. Closeout paperwork consists of : I . Project Completion Certificate, FIND Form No. 90-13 (effective date 7-30-02), which certifies that the project was completed in accordance with the project agreement and the final project plans. 2. A final reimbursement request accompanied by all required supporting documentation including bills and canceled payment vouchers for expenditures. 3. Photograph(s) showing the installation of the sign required by Rule 6613-2.013, F.A.C. 4. Photograph(s) of the completed project clearly showing the program improvements. Opg or of format) 5. A Final Project Report (1-2 pages) that shall at minimum include: project name and address, project summary, final cost, and project benefits to the waterway. SEPTEMBER 30, 2020 - End of Grant. All work must be complete closeout paperwork submitted. October 2020 - finish processing closeout paperwork, perform project inspection and submit final reimbursement check and coordinates check presentation to sponsor. NOTE: ANYMODIFICATIONS to the PROJECT shall require advance notice and prior written approval of the District. The appropriate timing for modifications to the project cost estimate, Exhibit A, would be after receipt of bids. *NON-COMPLIANCE by the PROJECT SPONSOR with the reporting schedule in Exhibit G may result in revocation of this agreement pursuant to Section 13 of the project agreement. 95 �z. .. . �. . . .. .. _ z cz« ° �� ©.. . _ �= »� � w y� \ �, �.>a� ? - .� , . . a �� � � .� . . , . a. .« � . © � » . . . � za��� : \ ` ` � �� � ` ^ � �� ^ ^ � � _ � . .. . . <2:-- .. ..>� .� � zz �.2, . ^: . . . � .. x .�-§.y ��e� � �°»�.�raw<,, � » a©\��� � ��k�d» ��.. \ d ������` - \ /� 2� � /�� - . � \: � � � � � \���. . y\ »\ � ` �; � $�f$f� § �§ ' : � � � � �. � , . , a : . : � �. � } � � / �: : : c. s » . ° :.<� �x �� j. _�;. ( . � . ~����;��\J �& �� _ � � . � � .xy .. `.� �,°�©/\.. �3� 3«�� �f �`/ �: , ?, < z . . v �. x��y� : x y / . . � �.x .,�,,:. � :« a� >� y y �� y� �� z , w � � � . � ,� -_~ «� :«> . . a .- . � . .y�r . _. ��� m�_ .� , a -� �� :.w . ���� .s��\2 � � .w, ��s�vER Office of the INDIAN RIVER COUNTY *�L0R19P* ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Dori Roy Assistant to the County Administrator DATE: November 6, 2018 SUBJECT: Florida Department of State Minority Appointment Reporting Calendar Year 2017 DESCRIPTIONS AND CONDITIONS: As an appointing authority, Indian River County Board of County Commission is required by Section 760.80, Florida Statutes, to submit annually to the Florida Department of State a Minority Appointment Report disclosing appointments made to boards, commissions, councils, or committees during the previous calendar year. Attached, for your information, is a copy of the 2017 Minority Appointment Report submitted for the Indian River County Board of County Commission. Attachment: Minority Appointment Reporting Forms for Calendar Year 2017 97 Page 1 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority , Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 city/state/zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, Council, or Committee): Affordable Housing Advisory Committee Does this entity have multiple appointing authorities? Yes ffi� No ❑ The entity's total membership as of 12/31/17, regardless of appointing authority: 15 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority' in Membership % Gender by Authority' Membership as % 2017, only as of 12/31117 in 2017, only of 12/31/17 African-American 2 13% Male 11 73% Asian -American Female 4 27% Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership % Caucasian 1 13 87% in 2017, only as of 12/31/17 Not Known 0 Physically 0 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board, Commission, Council, or Committee): Agriculture Advisory Committee Does this entity have multiple appointing authorities? Yes ❑ No M The entity's total membership as of 12/31117, regardless of appointing authority: 7 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority` in Membership % Gender by Authority* Membership as % 2017, only as of 12/31/17 in 2017, only of 12/31/17 African-American Male 7 100 Asian -American Female Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership % Caucasian 7 100 in 2017, only as of 12/31/17 Not Known 0 Physically 0 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250 DS -DE 143 (rev. 0912018) 98 Page 2 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority:" Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 City/State/zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, Council, or committee): Beach and Shore Preservation Advisory Committee Does this entity have multiple appointing authorities? Yes ❑B No ❑ The entity's total membership as of 12/31/17, regardless of appointing authority: 11 (Note: This figure is the denominator to be used in calculating percentages below, the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17'.) Appointed by Total Race Race Authority' in Membership % Appointed Total Gender Gender by Authority' Membership as % 2017, only as of 12131/17 in 2017, only of 12/31/17 African-American Male 9 82% Asian -American Female 2 18% Hispanic -American 2 18% Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership % Caucasian 9 82% in 2017, only as of 12/31/17 Not Known Total 0 Physically 0 0 0 Disabled 'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board. Commission, Council, or Committee): Children's Services Advisory Committee Does this entity have multiple appointing authorities? Yes No ❑ The entity's total membership as of 12/31/17, regardless of appointing authority: 13 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Race Authority' in Membership % Appointed Total Gender Gender by Authority' Membership as % 2017, only as of 12!31117 in 2017, only of 12/31/17 African-American 1 8% Male 7 54% Asian -American Female 6 46% Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority Membership Caucasian 12 92% in 2017, only as of 12/31/17 Not Known Total 0 Physically 0 0 0 Disabled `Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 318, 500 South Bronough Street, Tallahassee, FL 32399-0250 DS -DE 143 (rev. 0912018) 99 Page 3 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority:* Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 city/State/Zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, council, or Committee): School Planning Citizen's Oversight Committee Does this entity have multiple appointing authorities? Yes n No ❑ The entity's total membership as of 12/31/17, regardless of appointing authority: 6 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority' in Membership % Gender by Authority' Membership as % 2017, only as of 12/31117 in 2017, only of 12/31117 African-American 1 17% Male 3 50% Asian -American Female 3 50% Hispanic -American 1 17% Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership e, o a Caucasian 66 /o in 2017, only as of 12/31/17 Not Known 0 Physically 0 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board, Commission. Council, or Committee): Code Enforcement Board Does this entity have multiple appointing authorities? Yes ❑ No Q The entity's total membership as of 12/31/17, regardless of appointing authority: 6 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority' in Membership % Gender by Authority' Membership as 2017, only as of 12/31/17 in 2017, only of 12/31/17 African-American 1 17% Male 6 100% Asian -American Female Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership % Caucasian 5 83% in 2017, only as of 12/31/17 Not Known 0 Physically 0 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399.0250 DS -DE 143 (rev. 0912018) 100 Page 4 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority:* Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 City/State/Zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, Council, or Committee): Community Development Block Grant Citizen Advisory Task Force Does this entity have multiple appointing authorities? Yes ❑ No Q The entity's total membership as of 12131117, regardless of appointing authority: 4 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority' in Membership % Gender by Authority' Membership as % 2017, only as of 12/31/17 in 2017, only of 12/31117 African-American 4 100% Male 4 100% Asian -American Female Hispanic -American Not Known Native -American Total 0 by Total Disability Disability Authority' Membership % CaucasianAppointed in 2017, only as of 12/31117 Not Known 0 Physically 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board. Commission, Council. or Committee): Construction Board of Adjustment and Appeals Does this entity have multiple appointing authorities? Yes ❑ No 9 The entity's total membership as of 12131/17, regardless of appointing authority: 7 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Race Authohty`in Membership % Appointed Total Gender Gender by Authority Membership as % 2017, only as of 12131117 in 2017, only of/2/31117 African-American Male 6 86% Asian -American 1 14% Female 1 1 14% Hispanic -American Not Known Native -American Total 1 Appointed by Total Disability o Disability Authority` Membership Ja Caucasian 1 6 86% in 2017, only as of 12/31/17 Not Known 1 Physically 0 0 0 Total Disabled 'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250 DS -DE 143 (rev. 0912018) 101 Page 5 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority* Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 City/State/Zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, Council, or Committee): Development Review and Permit Process Advisory Committee Does this entity have multiple appointing authorities? Yes ❑ No Q The entity's total membership as of 12/31/17, regardless of appointing authority: 14 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Race Authority" in Membership % 2017, only as of 12/31/17 Appointed Total Gender Gender by Authority' Membership as % in 2017, only of 12/31/17 African-American Male 12 12 86% Asian -American Female 2 2 14% Hispanic -American Not Known Native -American Total 14 Appointed by Total Disability Disability Authority' Membership % Caucasian 14 14 100% in 2017, only as of 12131/17 Not Known Total 14 Physically 1 1 7% Disabled 'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board, Commission, Council, or committee): Economic Development Council Does this entity have multiple appointing authorities? Yes M No ❑ The entity's total membership as of 12/31/17, regardless of appointing authority: 21 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12131/17".) Appointed by Total Race Race Authority' in Membership % Appointed Total Gender Gender by Authority' Membership as % 2017, only as of 12/31/17 in 2017, only of 12/31117 African-American 1 5% Male 15 71% Asian -American Female 6 29% Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership % Caucasian 20 95% in 2017, only as of 12/31/17 Not Known Total 0 Physically 0 0 0 Disabled 'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 600 South Bronough Street, Tallahassee, FL 32399-0250 DS -DE 143 (rev. 0912018) 102 Page 6 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority:' Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 City/state/Zip: Vero Beach, FL 32960-3388 i Entity (Name of Board, Commission, Council, or Committee): Environmental Control Hearing Board Does this entity have multiple appointing authorities? Yes ❑ No Q The entity's total membership as of 12/31117, regardless of appointing authority: 5 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Race Authority' in Membership % Appointed Total Gender Gender by Authority' Membership as % 2017, only as of 12/31/17 in 2017, only of 12131/17 African-American Male 5 100% Asian -American Female Hispanic -American Not Known Native -American Total 0 Caucasian 5 100% Appointed by Total Disability Disability Authority' Membership % in 2017, only as of 12/31/17 Not Known 0 Physically 0 0 0 Total Disabled 'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board, Commission, Council, or Committee): MPO Bicycle Advisory Committee Does this entity have multiple appointing authorities? Yes H No ❑ The entity's total membership as of 12/31117, regardless of appointing authority: 6 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., `Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority' in Membership to Gender by Authority Membership as % 2017, only as of 12131117 in 2017, only of 12131/17 African-American 1 17% Male 5 83% Asian -American Female 1 17% Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership % Caucasian 5 83% In 2017, only as of 12/31117 Not Known 0 Physically 0 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 323990250 DS -DE 143 (rev. 0912018) 103 Page 7 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 780.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority:* Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 City/State/Zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, Council, or Committee): MPO Citizens Advisory Committee Does this entity have multiple appointing authorities? Yes M No ❑ The entity's total membership as of 12/31/17, regardless of appointing authority: 13 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority* in Membership % Gender by Authority' Membership as % 2017, only as of 12/31/17 in 2017, only of 12/31/17 African-American 1 2 15% Male 2 9 69% Asian -American 1 1 8% Female 2 4 31% Hispanic -American Not Known Native -American Total 4 Appointed by Total Disability Disability Authority' Membership % Caucasian 2 10 77% in 2017, only as of 12131/17 Not Known 4 Physically 0 1 8% Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board, Commission. Council, or committee): Planning and Zoning Commission Does this entity have multiple appointing authorities? Yes ❑ No M The entity's total membership as of 12/31/17, regardless of appointing authority: 7 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., `Total membership as of 12/31/17'.) Appointed by Total Race Appointed Total Gender Race Authority' in Membership % Gender by Authority' Membership as % 2017, only as of 12!31117 in 2017, only of 12/31/17 African-American Male 6 86% Asian -American Female 1 14% Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authonty* Membership % Caucasian 7 100% in 2017, only as of 12/31117 Not Known 0 Physically 0 0 0 Total Disabled 'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 600 South Bronough Street, Tallahassee, FL 32399-0250 DS -DE 143 (rev. 0912018) 104 Page 8 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority, Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 CiWState/Zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, Council, or Committee)' public Safety Council for Criminal Justice, Mental Health and Substance Abuse Does this entity have multiple appointing authorities? Yes M No ❑ The entity's total membership as of 12/31/17, regardless of appointing authority: 20 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., *Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority' in Membership °% Gender by Authority' Membership as °% 2017, only as of 12/31/17 in 2017, only of 12/31117 African-American 1 5% Male 11 55% Asian -American Female 9 45% Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership °% o Caucasian ° in 2017, only as of 12/31/17 Not Known 0 Physically 0 0 0 Total Disabled 'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board, Commission, Council, or Committee): Transportation Disadvantaged Local Coordinating Board Does this entity have multiple appointing authorities? Yes N No ❑ The entity's total membership as of 12131117, regardless of appointing authority: 15 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31117'.) Appointed by Total Race Appointed Total Gender Race Authority` in Membership % Gender by Authority' Membership as 2017, only as of 12/31/17 in 2017, only of 12/31/17 African-American 5 34% Male 7 47% Asian -American Female 8 53% Hispanic -American 1 6% Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership °% 0° Caucasian 9 ° in 2017, only as of 12/31117 Not Known 0 Physically 0 0 0 Total Disabled `Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250 DS -DE 143 (rev, 0912018) 105 Page 9 of 9 Florida Department of State Minority Appointment Reporting Form for Calendar Year 2017 (Section 760.80, Florida Statutes — Form due NLT December 1, 2018) Appointing Authority.. Indian River County Board of County Commission Contact Person: Doris E. Roy Address: 1801 27th Street Phone: 772-226-1408 City/State/zip: Vero Beach, FL 32960-3388 Entity (Name of Board, Commission, Council, or committee): Tourist Development Council Does this entity have multiple appointing authorities? Yes Q No ❑ The entity's total membership as of 12/31117, regardless of appointing authority: 9 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12131117".) Appointed by Total Race Appointed Total Gender Race Authority` in Membership % Gender by Authority` Membership as % 2017, only as of 12/31/17 in 2017, only of 12/31117 African-American Male 4 44% Asian -American Female 5 56% Hispanic -American Not Known Native -American Total 0 Appointed by Total Disability Disability Authority' Membership % Caucasian 9 100% in 2017, only as of 12131/17 Not Known 0 Physically 0 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Entity (Name of Board, Commission, Council, or Committee): Value Adjustment Board Does this entity have multiple appointing authorities? Yes 9 No ❑ The entity's total membership as of 12131117, regardless of appointing authority: 5 (Note: This figure is the denominator to be used in calculating percentages below; the numerator for calculating the percentages is the number in the second column, i.e., "Total membership as of 12/31/17".) Appointed by Total Race Appointed Total Gender Race Authority` in Membership % Gender by Authority' Membership as % 2017, only as of 12/31117 in 2017, only of 12/31/17 African-American Male 1 5 100 Asian -American Female Hispanic -American Not Known Native -American Total Appointed by Total Disability Disability Authority` Membership % Caucasian 1 5 100% in 2017, only as of 12/31117 Not Known 1 Physically 0 0 0 Total Disabled *Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399.0250 DS -DE 143 (rev. 0912018) 106 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: Monique Filipiak, Land Acquisition Specialist SUBJECT: Mattress Firm — Amendment to Lease 1919 US Highway 1, Sebastian, FL 32958 DATE: October 25, 2018 DESCRIPTION AND CONDITIONS The County purchased Sebastian Corners Retail Center, LLC located at 1919-1931 US Highway 1, Sebastian, Florida on September 5, 2017. The purchase was forthe relocation of the North County Offices of the Property Appraiser, Clerk of the Court, Utilities Department and Veteran Services. Mattress Firm is a tenant at the retail center. On October 5, 2018 Mattress Firm, Inc. filed for bankruptcy. They are scheduled to close 200 stores by November 30, 2018, and close an additional 500 stores by early 2019. Currently the Mattress Firm store in Sebastian is not scheduled to close. A&G Realty Partners has been retained by Mattress Firm to assist with the store closings and lease restructuring program. Staff has been negotiating with A&G Realty Partners for the last two weeks to revise the lease terms. The current lease term is 5/1/17 -4/30/2022 with base monthly rent of$6,400.00 ($16.00 persquarefoot or $76,800.00 annually). For the remainder of the current term base monthly rent will be $4,712.00 ($11.78 per square foot or $56,544.00 annually). A reduction in annual revenue of $20,256.00. In addition, Mattress Firm has asked that the rent for October 2018 and February 2019 be waived. At the expiration of the current term Mattress Firm will have the Option to extend the lease fora (5) year period from 5/1/2022 —4/30/2027. The current monthly rent for the option term is $7,600.00 ($19.00 per square or $91,200.00 annually). The monthly rent for the option term will be $5,400.00 ($13.50 per square foot or $64,800.00 annually). A reduction in annual revenue of $26,400.00. FUNDING No funding is necessary for this action. RECOMMENDATION Staff recommends the Board approve the lease renewal rate as proposed and the rent abatement for Mattress Firm and authorize the Chairman to execute the Amendment to Lease. ATTACHMENTS Amendment to Lease APPROVED AGENDA ITEM FOR: November 6, 2018 107 SE. Mattress Firm # 052123 AMENDMENT TO LEASE This Amendment to Lease (this "Amendmenf') is made effective October .1, 2018 between :Indian River County (`landlord"), and Mattress Firm, .Inc.("Tenant" ). RECITALS WHEREAS, Landlord and Tenant executed that certain lease agreement dated 3/19/2010 (as amended from time to time thereafter, the "Lease"), in regard to certain premises containing approximately 4800 square feet of leasable floor area located at 1919 U.S. Highway 1, Sebastian, FL, as more particularly described in the Lease; and WHEREAS. Landlord and Tenant desire to modify certain terns and conditions of the Lease. NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged and confessed, Landlord and Tenant hereby agree as follows: 1. Landlord and Tenant acknowledge and agree that the current term of the Lease is set to expire as of 4/30/2022. Landlord and Tenant further acknowledge and agree that notwithstanding anything to the contrary contained in the .Lease, base rent for the remainder of the current tern through such .revised date shall be 511.78 per square foot or $56,544.00 annually, payable in 12 monthly .installments of $4,712.00. 2. Landlord and Tenant acknowledge and agree that, following the expiration of the current term, Tenant shall have an option to further extend the lease term for an additional five (5) year period from 5/l/2022 to 4/30/2027 (the "Option Term"), exercisable upon at least one hundred eighty (180) days written notice by Tenant and the base rent for the Option Tenn shall be $13.50 per square foot or $64,800.00 annually, payable in '12 monthly installments of $5,400.00. Notwithstanding anything in the Lease to the contrary, the lease term shall not automatically extend and the Option Tenn shall only commence if Tenant has provided written notice of its election to exercise the option. Further, Landlord and Tenant acknowledge and agree that there is no right to extend the Lease past the stated Option Term. 3. Notwithstanding anything to the contrary contained in the Lease, Landlord and Tenant acknowledge and agree that any notices required or permitted to be sent to Tenant under the Lease shall be addressed as follows: Tenant: Mattress Firm # 052123 c/o Mattress Firm. Inc. 10.201 South Main Street Houston, Texas 77025 Attention: Real Estate Department With a copy of default notices, if any, to: Mattress Firm #-'052123 c/o Mattress Firm, Inc. 10201 South Main Street Houston, Texas 77025 Attention: Lease Admin. Department. 108 MATTRESS FIRM -AA4LNDMENT- L'052123 4. Landlord hereby acknowledges and agrees that all base rent and additional rent otherwise payable in respect of October 2018 and February 2019 .is hereby abated and forgiven. 5. Landlord and Tenant each represents to the other that the party signing this Amendment on its behalf has the authority to do so and has received all necessary consents and approvals to enter into the agreement set forth in this Amendment and such agreement shall be binding upon Landlord -and Tenant and their respective successors and assigns. 6. Except as modified as set forth in this Amendment, all of the terms and provisions of the Lease remain unchanged and in full force and effect and Landlord and Tenant ratify and confirm same. Landlord and Tenant acknowledge and agree that the Lease. as modified by this Amendment, sets forth the entire agreement between Landlord and Tenant. In case of any conflict between the terms and provisions of the Lease and the terms and provisions of this Amendment, the terms and provisions of this Amendment shall control. 7. This Amendment may be executed in counterparts, each of which shall constitute an original, and which together shall constitute one and the same agreement. This Amendment maybe executed or delivered by electronic or facsimile means, and copies of executed signature pages stored electronically in portable document format (.pdo shall be binding as originals. Neither party shall record this Amendment without the express prior written consent of the other. S. All terms and definitions used ,in this Amendment not herein defined are to be given the definition of the term as provided in the Lease; unless specifically stated otherwise. IN WITNESS WHEREOF, the parties hereto have executed this Amendment effective as of the day and year first above written. See Attached Landlord Signature Page Tenant: Mattress Firm, Inc. By:� Name:' ate( ]r :Its: (9 ,x.,1 C. -At 109 I j: j MATTRESS FIRM -AMENDMENT - 4 052123 IN WITNESS WHEREOF, the Landlord has executed this Amendment as of the Effective Date. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA us Peter D. O'Bryan, Chairman BCC Approved: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller Deputy Clerk Approved as to form and legal sufficiency William K. DeBraal Deputy County Attorney Approved: By Jason E. Brown County Administrator 110 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services I CONSENT BCC Meeting 11-06-2018 Date: October 25, 2018 To: The Honorable Board of County Commission Through: Jason E. Brown, County Administrator From: Michael C. Zito, Assistant County Administrator Subject: Approval for Use of Fairgrounds for Annual Jake Owen Foundation Benefit Concert Event to be held December 8, 2018 BACKGROUND The Jake Owen Foundation (the "Foundation") has requested use of the Indian River County Fairgrounds in lieu of their traditional request to use Holman Stadium at Historic Dodgertown for a fundraising /charity event. The Jake Owen Foundation is a 501 (c) (3) non-profit organization that supports and raises money to benefit youth organizations in Indian River County. The planned event is the "12' Annual Jake Owen Foundation Benefit Concert" scheduled for December 8, 2018. DESCRIPTIONS AND CONDITIONS: In August of this year, Staff commenced preparations to host the annual event at Historic Dodgertown under the County's reservation of rights to utilize Holman Stadium pursuant to Section 6.04 of the Facility Lease Agreement with VeroTown, LLC. Traditionally, the Board has granted this request at no charge to the Foundation and with no expenses to the County. Direct expenses reimbursable to VeroTown have been borne by the Foundation. This year presented a unique challenge as Dodgertown is contemplating a transition to new occupancy. To resolve uncertainty with respect to the possibility of scheduling renovations, and to avoid the potential for conflict with existing reservations at Dodgertown, the Foundation has requested to utilize the Indian River County Fairgrounds at a reduced rate equal to the amount of their average out of pocket expenses incurred at Dodgertown. This rate would compromise the standard Fairgrounds rate schedule by approximately 50%. Under this proposal, the County would charge a flat rate of $5,000 for the facilities plus the standard alcohol service permit fee of $400. Any additional expenses incurred in connection with the event will be the responsibility of the Foundation. No County funds will be utilized for the event. The Foundation will also provide security, traffic, and sanitization services along with liability insurance coverage naming Indian River County as additional insured subject to review and approval by the County's Risk Manager. The proposed license agreement also requires a damage security deposit of $5,000. Standard non-profit rates will apply to future concert events to be held at the Fairgrounds. RECOMMENDATION: Staff recommends that the Board approve the License Agreement and authorize the Chairman to sign upon receipt of the fully executed original Agreement including proof of liability insurance. ATTACHMENTS: Jake Owen Foundation Benefit Concert Fact Sheet License Agreement DISTRIBUTION: Michele Cope, C&H Events APPROVED AGENDA ITEM FOR NOVERMBER 6, 2018 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@FCOCF2F9\@BCL@FCOCF2F9.doc 111 JAKE OWEN FOUNDATION ESTABLISHED 2010 October 22, 2018 Indian River County Board of County Commission Vero Beach, Florida To: Indian River County Board Members The Jake Owen Foundation respectfully requests authorization from Indian River County for use of the Indian River County Fairgrounds in Vero Beach, Florida on Saturday December 8, 2018 for a benefit concert featuring country music artists Jake Owen, Morgan Wallen, Chris Lane and Joe Diffie. Artists are advertised and will be appearing in lieu of contracts as guests of Jake Owen to assist in the fund raising efforts of the Jake Owen Foundation. Site preparation is scheduled for Thursday December 6th with removal of concert production and site elements on Sunday, December 91. The Jake Owen Foundation benefit concert requests public entry into the parking areas of the fairgrounds on December 8' as soon as security has been established in order to assist with traffic flow into the fairgrounds. Time will be determined. Early VIP "Gate" entry is advertised as 3:00 PM into the actual venue / stage site with general public entry at 4:00 PM. Performances will begin at 5:00 PM and will conclude by 11:00 PM. Thank you for allowing use of the Indian River County Fairgrounds to provide a proper venue for this worthwhile event. The property will be respected by all parties associated with the concert and the Jake Owen Foundation. Sincerely, Michele L. Cope C & H Events, Inc. MLCope(a-�,chevents.com 561.212.3744 Greg Fowler Jake Owen Foundation gregf(a, goodcompanyent. com 526.996.0930 112 INDIAN RIVER COUNTY FAIRGROUNDS LICENSE AGREEMENT License Preparation Date: October 25, 2018 License Duration: December 6-9, 2018 Organization: The Jake Owen Foundation Contact Name: Michele Cope, Coordinator Address: 1033 16th Ave South Phone: 561-394-9190 City/State/Zip Code: Nashville, TN 37212 E -Mail: mlcope@chevents.com Name of Event: The Jake Owen Foundation Benefit Expected Attendance: 5,000 Concert Load -In Date/Time: December 6, 2018 lam Load -Out Date/Time: December 9, 2018 12pm WITNESSETH: WHEREAS, Indian River County (the "County") is the owner of certain property known as the Indian River County Fairgrounds, located in Indian River County, Florida, (the "Fairgrounds"); and WHEREAS, the County has the authority to issue and/or execute, and The Jake Owen Foundation (the "Applicant") desires the issuance and/or execution of, a permit/agreement for the utilization of the Fairgrounds, which Applicant has inspected, and will further inspect prior to load in, and hereby acknowledges to be sufficient for its intended purpose and/or use contemplated hereunder; and WHEREAS, Applicant warrants to the County that it is qualified and authorized to do business in the State of Florida and Indian River County, Florida and has or will obtain and maintain the proper certification, licensure, insurance, permits and all other requirements pursuant to federal, state and local laws, statutes, ordinances, rules and regulations necessary to conduct any and all activities contemplated herein, and to satisfactorily perform its obligations as herein required; and WHEREAS, the Applicant acknowledges that the use of the Fairgrounds is subject to and expressly conditioned by section 205.04 (Permits) and section 205.09 (Sale and consumption of alcoholic beverages at designated recreational facilities), of the Indian River County Code of Ordinances, if applicable at the time of the License Duration, which are hereby incorporated by reference when applicable; NOW, THEREFORE, for and in consideration of the use of the Fairgrounds and other valuable consideration, the legal sufficiency of which is hereby acknowledged by both parties, and of the mutual covenants herein contained, the parties, as indicated by their authorized representatives' signatures below, hereby agree to the terms and conditions set forth herein: A. PARK, PREMISES & EVENT SCHEDULE: Fairgrounds License Agreement PaglI3f 13 Initials October 25, 2018 This Indian River County Fairgrounds License Agreement ("License Agreement") applies to all events for the use of the Fairgrounds. The areas, personnel and facilities of the Fairgrounds which Applicant may apply for a permit, license, or use hereunder are more particularly described as I. Facilities (See Exhibit A) a. 0 Acreage ❑ 0-5 ❑ 6-10 ❑ l l -40 241+ _ b. 2 Expo Center C. 0 Expo Open Air Pavilion d. Q Agricultural Pavilion e. Q Entertainment Building f. ❑ Cook Shed g. ❑ RV Hook-up IL Q Amenities ❑ Large Bleachers ❑ Small Bleachers ❑ Small Stage ❑ Stage Risers #(I-6) ❑ Trans -Stage ❑ without canopy ❑ with canopy ❑ 10X20 Tent # 0 Light Towers — Qty. 4 ❑ Picnic Tables ❑ Hoses/Sprinklers ❑ Serving Carts ❑ Tables (30"X96") w/chairs# ❑ Chairs only # ❑ Marquee # weeks ❑ Internet Access ❑ Golf Carts # ❑ Fire Extinguishers # QMidway Electric (the "Premises"), which Applicant acknowledges to be sufficient, as is, for its intended purpose and/or use contemplated hereunder. III. Personnel Q Parks Division Staff IV. Permits 2 Fairgrounds Use Permit Q Alcohol Permit Fairgrounds License Agreement Pag,11*13 Initials October 25, 2018 2. Applicant may use and have access to the Premises for a period, commencing at Sam, on the 6th day of December 2018, and ending at 12 pm, on the 9th day of December 2018, ("License Duration"), which License Duration shall include Event set-up, removal and clean-up. Where the Applicant requires usage after the stipulated time, Applicant is required to pay additional charges including, but not limited to standard hourly/daily rates and any overage fees as set forth in the Fairgrounds Fee Schedule attached as Exhibit A ("Fee Schedule"). B. AUTHORIZED USE, TERMS & CONDITIONS: The Premises are to be used by Applicant for The Jake Owen Foundation Benefit Concert (the "Event'), one day of musical concerts and activities. (a) The Event may include the following activities: musical and visual concert with expected attendance of 5,000 up to 10,000, on-site parking, sale and service of alcohol by third party licensed vendor, and VIP party. This event may also include a live radio remote broadcast during general parking and pre -entry. (b) The hours of the Event shall be: December 8, 2018 from 1pm — l 1pm. All public parking areas of the event are to be empty bight. (c) The Event shall be used for no other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration. Such change may result in a modification of the insurance requirements set forth in B. 17. 2. The hours of the event open to the public shall not exceed the limitations set forth in section 205.08 of the Indian River County Code of Ordinances in effect at the time of the License Duration. Applicant agrees to pay to the County as rent, costs, expenses and taxes for the use of the Premises the following sums: (a) Rental fee will be $5,000.00 plus state sales tax and any additional charges imposed at the request of the Applicant to be reconciled at the end of License Duration, based on the calculations on the attached Fee Schedule. A minimum of TWENTY-FIVE percent (25%) of the entire rental fee, $1,441.80 ("Event Deposit") is due upon execution of this License Agreement. The balance of the rental fee set forth above and any remaining payments, including any expenses, charges or other fees described in this License Agreement shall be due thirty (30) days prior to the Event. Any incidental charges or fees not included in this Agreement at the time of execution shall be due within five (5) business days of the conclusion of the Event as described in B. Lb. (b) A Damage Deposit of $5,000.00 shall be submitted no later than 30 days prior to the Event. The Damage Deposit shall be applied against the fees, costs, expenses, charges and/or delinquent payments described herein, and against any costs of repair or Fairgrounds License Agreement Pagll *13 Initials October 25, 2018 replacement of damages to the Fairgrounds that directly or indirectly result from the Event, whether caused by Applicant or Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors or performers, or others on the Premises at Applicant's direction or invitation. The County's use of the Damage Deposit or any other sum described herein shall in no way constitute a waiver of any other right the County may have at law or equity. The Damage Deposit, to the extent unused, shall be returned to Applicant within thirty (30) business days following the Event. 4. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the capacity of the Premises and the Fairgrounds or because of law enforcement, sanitation, traffic control or due to other public safety issues. 5. Applicant shall be financially responsible for all charges for all materials, personnel, services and equipment that the county furnishes for the Event provided the aforementioned are requested by Applicant or agreed to by Applicants authorized representative. Applicant shall also be financially responsible for all charges for all materials, personnel, services and equipment that are provided by non -county agencies associated with this Event (i.e., stagehands, sound/light companies, ushers). 6. This License Agreement is not a permit. As set forth in sections 205.04 (Permits) and 205.09 (Sale and Consumption of Alcoholic Beverages at Designated Recreational Facilities), of the Indian River County Code of Ordinances, the Applicant must obtain the necessary fairgrounds use permit and alcohol permit (in the case of alcohol, Applicant or Applicant's vendor (s)), which collectively require the Applicant to timely obtain approvals of plans, including but not limited to, adequate sanitation facilities and sewage disposal, parking facilities, transportation of patrons, adequate medical facilities, adequate security and traffic control. Applicant shall be responsible for all costs associated with such facilities and services. All alcohol sales must end by l OPM or forty five (45) minutes before the last performer ends, whichever occurs earlier. 7. The County shall have the right, after coordination with the Applicant's authorized representative, to determine in its sole discretion the level of County staff necessary to service the facilities during the License Duration. Applicant shall be responsible for all additional costs for County staff and Applicant may request additional staff as needed. 8. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a material breach and shall result in the immediate termination of this License Agreement. All fees, costs and expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any payment due hereunder shall be reimbursed by Applicant. Applicant (including all artists, performers, entertainers, sound technicians, employees, and subcontractors of Applicant, and any other participating in the production of the Event) shall comply and ensure compliance with the following during the Event: Fairgrounds License Agreement PagJ16f 13 Initials October 25, 2018 (a) The hours of event production and sound checks utilizing amplified sound in the Fairgrounds are restricted to: i. Sunday thru Thursdays from 10:00am-6:00pm with a minimum of one thirty (30) minute intermission. ii. Fridays and Saturdays from 10am-10:59pm with a minimum of one thirty (30) minute intermission. (b) The starting hours listed above may be adjusted to begin earlier upon approval of the County. (c) The location and arrangement of the stages and sounds systems shall be in accordance with the Stage Configuration Map as detailed by Applicant and approved by the County. The preliminary Stage Configuration Map and a Site Plan shall be provided to the County thirty (30) days prior to the Event and a final Stage Configuration Map and Site Plan no less than fifteen (15) days prior to the Event. (d) Sound attenuation blankets or sound walls may be required to be erected at the rear of any temporary stages. Such temporary stage installations shall be installed in such a manner so as to minimize the noise impact on surrounding residential properties. (e) Applicant shall obtain stage inspection, documentation and certification in accordance with industry standard. Applicant shall provide copies of documentation reflecting certification within 24 hours of Event. Applicant shall also allow the County to inspect the stage construction. Such inspection shall occur no later than 24 hours prior to the Event. Any cost associated by the County's inspection shall be at the sole cost of the County. The County shall make inspector(s) available at a mutually agreeable time. Failure to timely inspect the Stage by the County shall not preclude Applicant from proceeding with the Event. 9. Undisclosed or unpermitted activities or hours shall be cause for this License Agreement to be voidable by the County at any time during the License Duration. Undisclosed and unpermitted activities shall be subject to cancellation of the Event, and Applicant shall be subject to damages, penalties and other legal and equitable remedies including, but not limited to full payment under this License Agreement. 10. Applicant shall not assign this License Agreement or any rights hereunder or sublet the Premises without the express prior written consent of the Assistant County Administrator or his/her designee. 11. In the event that the Premises or any other portion of the Fairgrounds are, not vacated and cleaned by Applicant at the end of the License Duration, the County is hereby authorized to remove from the Premises or any other portion of the Fairgrounds, at the expense of Applicant, all goods, wares, merchandise and property of any and all kinds and descriptions placed or permitted therein by Applicant and which may be then occupying the same, and County shall not be liable for any damage or loss to such goods, wares, merchandise or other property which may be sustained either by reason of such removal or of the place to which it may be removed. Applicant hereby expressly releases County from any and all such claims for damages of whatsoever kind or nature and agrees to defend, indemnify and hold County harmless at Fairgrounds License Agreement PagJIWf 13 Initials October 25, 2018 Applicant's expense as to any claims for damages by third parties having interests in such goods, wares, merchandise and property, including costs and attorney's fees. 12. Applicant shall: (i) use and occupy the Premises in a safe and careful manner, including but not limited to properly covering any and all power cords; (ii) comply with all federal, state and local laws, statutes, rules, regulations and ordinances; (iii) use the Premises solely for the purposes provided above; (iv) not permit the Premises, or any part thereof, to be used for any unlawful purpose or in any manner that may result in or cause harm and/or damage to persons or property; (v) not post or exhibit or allow to be posted or exhibited signs, advertisements, show -bills, lithographs, posters or cards of any description inside or in front of, or on any part of the Premises, except with the prior written consent of County, which consent shall not be unreasonably withheld, conditioned, or delayed; and (vi) deliver to the County the Premises in as good a condition and repair, including all necessary trash or waste removal, as the same shall be found at the beginning of the License Duration. Additionally, Applicant: (a) assumes all costs arising from the use of patented, trademarked or copyrighted materials, equipment, devices, processes, or dramatic rights used on or incorporated in the conduct of the Event. Applicant shall defend, indemnify and hold County harmless at Applicant's expense from all suits, actions, proceedings, damages, costs and expenses in law or equity, including attorney's fees, for or on account of any patented, trademarked or copyrighted materials, equipment, devices, processes or dramatic rights furnished or used by Applicant or its employees, invitees, licensees, contractors, assignees, performers, contestants and exhibitors, in connection herewith. (b) shall not alter landscaping, fencing or any permanent structure nor shall there be any obstruction to ingress and egress to and from the Premises without the express written consent by the County. (c) acknowledges that the County shall have the sole right to collect and have the custody of articles left at the Premises by persons attending any Event given or held on the Premises, and Applicant or any person in Applicant's employ shall not collect or interfere with the collection or custody of such articles. (d) acknowledges that the County reserves the right to eject any persons reasonably deemed violent or otherwise dangerous to health, safety and welfare. (e) acknowledges that the County may immediately terminate the Event if the National Weather Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all claims for damages against the County that may result from the exercise of the rights reserved herein. (f) represents and warrants to the County that Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors and performers by their speech, song, music, Fairgrounds License Agreement Pagl&*13 Initials October 25, 2018 conduct or manner will not violate or incite others to violate any statute, law, ordinance, rule, regulation or order of any federal, state, municipal or other governmental authority. 13. The County and its officers, agents and employees engaged in the operation and maintenance of the Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which reservation is hereby acknowledged and agreed to by Applicant. 14. Applicant releases and forfeits any right of action against the County or its members, officials, employees and agents from any liabilities, claims for damages, losses, and costs which arise out of or in connection with the Event and to the fullest extent permitted by law, indemnifies, defends and saves the County and County's members, officials, officers, employees and agents harmless (1) against all liability, claims for damages, and suits for or by reason of any injury to any person, including death, and damage to any property for every cause in any way connected with the Event irrespective of negligence, actual or claimed, upon the part of the County, its agents and employees, except where caused by the willful and wanton acts of County officials, officers, employees and agents, and (2) from all expenses incurred by the County for police protection, fire protection and emergency medical services, restoration and clean up, sanitation and maintenance costs and expenses that are required to preserve public order and protect public health, welfare and safety on the Premises of the Event. 15. At least 30 days prior to the License Duration, the Applicant shall, without limiting Applicant's liability submit certificates of insurance naming "Indian River County, FL" as additional insured and shall: Procure and maintain at Applicant's sole expense, insurance of the types, coverages and amounts not less than stated below: Schedule Limits t Commercial General Liability — No more restrictive than $2,000,000 Each Occurrence Combined 'ISO Form CG0001 (including property damage, personal Single Limit injury, products / comp. ops. agg., premises, operations, and blanket contractual liability, and host liquor liability) S i (The County and County's members, officials, officers, employees and agents, shall be named as additional insureds under all of the above Commercial General Liability coverage). In the event the use of motor vehicles is an integral part of the Event (unless a separate ordinance is specifically applicable to the automobiles): Automobile Liability (all automobiles -owned, hired or $500,000 Combined Single Limit non -owned) Fairgrounds License Agreement Pagd I 9f 13 Initials October 25, 2018 In the event the Applicant hires employees for the Event or is otherwise required to carry workers' compensation insurance, the Applicant will provide evidence of workers' compensation insurance or exemption as required by Florida Workers Compensation Law as defined in Chapter 440, Florida Statutes. Applicant will assume responsibility for Applicant's discretion in confirming that all of the Applicant's contractors or subcontractors engaged in work for the Event have the appropriate workers' compensation coverage. Such evidence will include evidence of workers' compensation benefits and employer's liability insurance for the following minimum limits of coverage: Workers Compensation Including coverage for any appropriate Federal Acts (e.g. Longshore and Harbor Workers Compensation Act, 33 USC §§ 901-952, and the Jones Act, 46 USC §§ 688 et seq.) where activities include liability exposures for events or occurrences covered by Federal statutes. Florida Statutory Coverage ';Employer's Liability $100,000 Each Accident $500,000 Disease Policy Limit 4 $100,000 Each Employee/Disease In the event that any services or activities of a professional nature are provided, and Risk Management determines the coverage is necessary, pursuant to (k) below: ;Professional Liability (Errors and Omissions) ($1,000,000 Each Occurrence/Claim In the event that children will be supervised in connection with the Event and Risk Management determines the coverage is necessary, pursuant to (k) below: Sexual Molestation Liability $1,000,000 Each Occurrence/Claim In the event alcoholic beverages, including beer and wine, will be served, sold, consumed or otherwise allowed at the Event, the entity serving or selling the alcoholic beverages must have the following coverage: Liquor Liability 1$1,000,000 Combined Single Limit j (b) Participants — Except as set forth below, the Applicant shall assume all responsibility for Applicant's discretion in obtaining, if any, insurance from the Event's contributing participants and subcontractors (such as caterers, vendors, production companies, entertainers, sponsors) in the types and amounts necessary to adequately protect the County and the County's members, officials, officers, employees and agents. Fairgrounds License Agreement Pagl kh'.13 Initials October 25, 2018 (c) Primary and Non -Contributory — The Applicant's insurance will apply on a primary basis and will not require contribution from any insurance or self-insurance maintained by the County. (d) Deductibles — The deductibles of the insurance policies applicable to the Event shall be deemed customary and the responsibility of the Applicant and any named insureds. (e) Additional Insured — The Applicant's insurance, except workers' compensation and any additional coverages where it is unavailable, will name the Board of County Commissioners of Indian River County and County's members, officials, officers, employees and agents, as additional insureds under all insurance coverages required for the Event. (f) Reporting Provision — The Applicant's insurance shall be provided on an occurrence form. In the event that coverage is only available on a claims made form, the Applicant shall agree to maintain an extended reporting coverage for a minimum of two years past the expiration of the annual policy term. (g) Duration — Notwithstanding anything to the contrary, the Applicant's liabilities intended to be covered by the insurance coverage(s) required under this section shall survive and not be terminated, reduced or otherwise limited by any expiration or termination of particular policies for insurance coverages. (h) Sovereign Entities — State and federal agencies eligible for sovereign immunity may submit a statement of self-insurance for liability as allowed by the applicable state or federal statute. Such statement will be acceptable in place of insurance requirements defined herein. (i) Financial Responsibility — Applicant shall obtain insurance by an insurer holding a current certificate of authority pursuant to Chapter 624, Florida Statutes, or a company that is declared as an approved Surplus Lines carrier under Chapter 626, Florida Statutes. Such insurance shall be written by an insurer with an A.M. Best Rating of A -VII or better. Applicant must maintain continuation of the required insurance throughout the Event, which includes load -in, setup, tear down, and load -out. (j) Evidence of Financial Responsibility — Applicant must provide a certificate of insurance to the County's Risk Manager, demonstrating the maintenance of the required insurance including the additional insured endorsement 30 days prior to the Event Date. Upon written request, the Applicant shall make its insurance policies and endorsements available to the County's Risk Manager. The County's Risk Manager shall approve the Applicant's insurance if it complies with this License Agreement's requirements, including, if any, additional insurance coverages deemed necessary by the Risk Manager. No material alteration or cancellation, including expiration and non -renewal of Applicant's insurance, shall be effective until 30 days after receipt of written notice by the County from the Applicant or the Applicant's insurance company. (k) Discretionary Authority — Depending upon the nature of any aspect of any event and its accompanying exposures and liabilities, the County may, at its sole option, require additional Fairgrounds License Agreement PagJ12df 13 Initials October 25, 2018 insurance coverages not listed above, in amounts responsive to those liabilities, which may or may not require that the County also be named as an additional insured. (1) Applicant is required to immediately notify the County of any incident, accident, occurrences and/or claims made in connection with the Event. 16. Applicants seeking a permit for the sale and consumption of alcoholic beverages per section 205.09 of the Indian River County Code of Ordinances shall submit the purveyor's name no less than 45 days prior to the Event to the County. At least 30 days prior to the Event, the Applicant shall submit copies of the alcohol vendor's required state alcoholic beverage licenses and insurance certificate in accordance with Section B. 17 to the County. 17. If default occurs on the part of the Applicant in fulfillment of any of the terms, covenants or conditions, including the timely submittal of all documents set forth in Section B, of this License Agreement, the County may terminate this License Agreement and decline to issue any and all permits necessary for the Event. In such case, the rent, taxes, fees, deposits and any other charges hereunder, whether accruing before or after such termination, shall be considered part of and inclusive of the County's damages resulting from Applicant's default. Applicant's default hereunder shall be considered a default of any and all agreements by and between Applicant and the County, and any amounts due Applicant under its other agreements with the County may be used by the County to remedy Applicant's defaults hereunder. Any remedy granted in this License Agreement to County shall be in addition to all other remedies available to County in law or equity, and not exclusive of such remedies. 18. In the event that the Applicant cancels all or any time or portion of the Premises reserved for the Event, the County must receive written notice. Applicants may be entitled to a refund according to the following schedule: (a) Cancellation prior to 180 days from the first date of License Duration will receive a refund equal to 85% of the Event Deposit collected under Section B.4.(a). (b) Cancellation between 90-180 days of the first date of License Duration will receive a refund equal to 50% of the Event Deposit collected under Section B.4.(a). (c) Cancellation less than 90 days of the first date of License Duration will forfeit the Event Deposit collected under Section B.4.(a). 19. In addition to any other charges set forth in the Fee Schedule, the Applicant shall pay a $250 administrative fee for each modification or addendum to the License Agreement. 20. In the event that the Premises or any part thereof, or adjacent premises required for access thereto, should be so damaged or destroyed by fire or other cause, without the fault of Applicant, as to prevent the use of the Premises for the Event, then this License Agreement shall terminate. In such event, the County shall be paid for all items of expense incurred by it under this License Agreement and any rental accrued prior to such destruction or damages, but Applicant shall be relieved of paying rent accruing thereafter. For purposes of this paragraph, causes or events not within Applicant's control shall include, without limitation, acts of God, floods, earthquakes, hurricanes, fires and other natural disasters, acts of public enemies, riots or civil disturbances, Fairgrounds License Agreement Page 122f 13 Initials October 25, 2018 sabotage, strikes and restraints imposed by order of a governmental agency or court. Causes or events within Applicant's control, and thus not falling within this Section 12, shall include, without limitation, Applicant's financial inability to perform or comply with the terms and conditions hereof, economic hardship, a featured act's failure or refusal to perform or appear, and misfeasance, malfeasance or nonfeasance by any of Applicant's directors, officers, employees, contractors, or agents. 21. Applicant acknowledges receipt of and agrees to comply with the Fairground's Rules and Regulations which are attached hereto as Exhibit B and incorporated by reference. 22. Applicant assumes all risks of damages to and loss by theft or otherwise of the furniture, appliances or other property of Applicant or Applicant's employees, invitees, licensees, contractors, assignees, performers, exhibitors, contestants and those otherwise contracting with Applicant, and Applicant hereby expressly releases and discharges County from any and all liability for any such loss and agrees to defend, indemnify and hold County harmless from all claims and actions for damages as to such losses, including attorney's fees. 23. Applicant shall retain all television, film, recording and licensing rights as to any Event that takes place in or on the Premises. Applicant shall grant permission for County to take still photographs and video up to 30 seconds and no continuous recording. Video and photo usage must be approved by Applicant prior to any public usage by County. 24. The County acknowledges that tickets for this event are sold to the public as is, all sales are final and there are no assurances/guarantees of artists who will be performing. Event may be cancelled due to weather with no refunds to ticket holders. County is not responsible for managing, processing, or facilitating any ticket, sale, refund, or dispute between the Applicant and ticket holders or vendors. 25. No exception or waiver of any provision of this License Agreement shall be effective unless in writing signed by the Assistant County Administrator. No such waiver shall be held to waive the same provision on a subsequent occasion or be construed to constitute a waiver of any other provision of this License Agreement. This License Agreement contains the entire agreement between the parties, unless modified or amended by a subsequent written agreement executed by the parties. This License Agreement shall be governed by the laws of the State of Florida, and venue for the resolution of disputes hereunder shall be in a court of law in Indian River County, Florida. 26. At least 30 days prior to the Event Date, Applicant shall submit proof of application for a "Special Events & Tent Sales Inspection Permit" from the Indian River County Fire Prevention Bureau pursuant to Florida Fire Prevention Code: NFPA 1, Chapter 25, NFPA 101 & 102 and IRC Ordinance Section 208.11. 27. All of the Applicant's subcontractors shall have all of the necessary local, state and federal licenses for the services provided at the Event. Fairgrounds License Agreement Page 123'13 Initials October 25, 2018 28. All deadlines falling on a weekend or holiday shall be accelerated to the prior business day. 29. Any notice, request, instruction, demand, consent or other communication required or permitted to be given under this License Agreement shall be in writing and shall be given in writing and delivered by email or US Mail, Certified - Return Receipt Requested, to the following: Indian River County Parks Division 550077 th Street Vero Beach, FL 32967 Email: mzito circ ov.comcc: skaueram,7 n,bpowell(&ircgov.com, dreingold@ircgov.com Applicant: The Jake Owen Benefit Foundation 1033 16`s Ave South Nashville, TN 37212 Tel. 561.394.9190 Email: MLCope(c�chevents.com 30. Applicant acknowledges that the County makes no guarantees to Applicant, express or implied, as to any pecuniary gain that Applicant may have intended to result from the Event. 31. The recitals and WHEREAS clauses are true, accurate and correct and are hereby incorporated herein by this reference. 32. Services Provided by the County: (a) County reserves the right to determine the adequacy of outside services procured by the Application under Section B as a condition of the Permit. (b) To the extent that the county provides services, and only with respect to such services, County shall indemnify and hold harmless the Applicant, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of either the County or any of its respective agents, officers, or employees in connection with the performance of such services. This provision shall be only to the extent allowed by and within the limits of liability provided by section 768.28, Florida Statutes, and shall not otherwise be deemed a waiver of sovereign immunity of either party. IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below, do hereby execute this License Agreement on this day of November, 2018. Fairgrounds License Agreement Page 12*13 Initials October 25, 2018 Jake Owen Foundation 103316 th Avenue South Nashville, TN 37212 Jackie Warrick Treasurer (Signature/Date) ATTEST. Jeffrey R. Smith, Clerk of Court and Comptroller LIM Deputy Clerk Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Indian River County, Florida Approved: Jason E. Brown, County Administrator Indian River County, Florida Fairgrounds License Agreement Initials Indian River County, Florida Peter D. O'Bryan Chairman (Signature/Date) APPROVED BY BOARD OF COUNTY COMMISSION: (Date) Page 1.2* 13 October 25, 2018 m EXHIBIT B - Fairgrounds License Agreement Fees - Nonprofit Jake Owen Foundation December 6-8, 2018 Acreage Days Total 0-5 Acres $ 125.00 X =$ - 6-10 Acres $ 150.00 X =$ - 11-40 Acres $ 275.00 X = $ - 41+ Acres $ 525.00 X 3 = included Facility Hourly Rates Hours Expo Center - 3 days $85.00 x 72 = included Facility Daily Rates Days Expo Open Air Pavilion $400.00 x 3 = included Agricultural Pavilion $300.00 x 3 = included Entertainment Bldg. $100.00 x 3 =included Concession Bldg. $100.00 x = $ - Ammenities per Event QTY Small Stage $50.00 x = $ - Tables $8.00 x = $ - Chairs $0.50 x = $ - Hoses/Sprinklers $20.00 x = $ - Light Carts $90.00 x 4 = included Internet Access $100.00 x =$ - Tent 10x20 $200.00 x = $ - Picnic Tables $10.00 x =$ - Stage Risers $20.00 x = $ - Serving Carts $20.00 x = $ - Ammenities per day QTY Per Day Small Bleachers (1st Day) $50.00 x x = $ Small Bleachers Addl. Days $25.00 x x = $ Large Bleachers (1 st Day) $175.00 x x = $ Large Bleachers Addl. Days $75.00 x x = $ Stage with Canopy (1st Day) $800.00 x x = $ Stage with Canopy Addl. Days $150.00 x x = $ Stage without Canopy (1st Day) $300.00 x x = $ Stage without Canopy Addl. Days $150.00 x x = $ Fire Extinguisher $10.00 x x = $ Golf Carts $70.00 x x = $ Golf Cart - 8 Passenger $100.00 x x = $ Electric $75.00 x x = included 127 EXHIBIT B - Fairgrounds License Agreement Fees - Nonprofit Ammenities per week Marquee (1 st Week) $100.00 x x = included Marquee Addl. Weeks $50.00 x x = included Marquee Per Day $20.00 x x = $ - FACILITY EXCLUSION ALCOHOL PERMIT FEE $250.00 x $400.00 x Subtotal + Tax: $ 5,767.20 Days Total _ $ - included 1 = $ 400.00 SUBTOTAL: = $ 5,400.00 6.8% TAX: = $ 367.20 DAMAGE DEPOSIT: = $ 5,000.00 TOTAL: = $ 10,767.20 25% DEPOSIT: = $ 1,441.80 PAYMENTS Check No. Date Amount Balance Due: $ 10,767.20 POST EVENT RECONCILIATION CHARGES Staff # Hours Staff $25.00 x x = $ - TAX: _ $ - STAFF TOTAL: = $ - Date Quote Provided: Quote Provided By: ***Quotes are good for 15 days. No dates are held without a 25% deposit.*** 128 EXHIBIT B - Fairgrounds License Agreement Fees - Standard Event Name & Applicant - STANDARD Dates Acreage Days Total 0-5 Acres $ 150.00 X =$ - 6-10 Acres $ 175.00 X = $ - 11-40 Acres $ 525.00 X =$ - 41+ Acres $ 775.00 X = $ - Facility Hourly Rates Hours Expo Center $125.00 x = $ - Facility Daily Rates Days Expo Open Air Pavilion $500.00 x =$ - Agricultural Pavilion $400.00 x = $ - Entertainment Bldg. $100.00 x =$ - Concession Bldg. $100.00 x = $ - Ammenities per Event QTY Small Stage $50.00 x = $ - Tables $8.00 x = $ - Chairs $0.50 x = $ - Hoses/Sprinklers $20.00 x = $ - Light Carts $90.00 x =$ - Internet Access $100.00 x =$ - Tent 10x20 $200.00 x = $ - Picnic Tables $10.00 x =$ - Stage Risers $20.00 x =$ - Serving Carts $20.00 x = $ - Ammenities per day QTY Per Day Small Bleachers (1st Day) $75.00 x x = $ - Small Bleachers Addl. Days $25.00 x x = $ - Large Bleachers (1st Day) $325.00 x x = $ - Large Bleachers Addl. Days $100.00 x x = $ - Stage with Canopy (1st Day) $1,100.00 x x = $ - Stage with Canopy Addl. Days $200.00 x x = $ - Stage without Canopy (1st Day) $600.00 x x = $ - Stage without Canopy Addl. Days $200.00 x x = $ - Fire Extinguisher $10.00 x x = $ - Golf Carts $70.00 x x = $ - Golf Cart - 8 Passenger $100.00 x x = $ - Electric $75.00 x x =. $ - Ammenities per week Marquee (1st Week) $100.00 x x = $ - Marquee Addl. Weeks $50.00 x x = $ 129 EXHIBIT B - Fairgrounds License Agreement Fees - Standard Marquee Per Day $20.00 x x = $ FACILITY EXCLUSION ALCOHOL PERMIT FEE Subtotal + Tax: $ Days Total $250.00 x = $ - $400.00 x = $ - SUBTOTAL: = $ 6.8% TAX: = $ DAMAGE DEPOSIT: = $ TOTAL: = $ 25% DEPOSIT: = $ PAYMENTS Check No. Date Amount Balance Due: $ POST EVENT RECONCILIATION CHARGES Staff # Hours Staff $25.00 x x = $ - TAX: _ $ STAFF TOTAL: = $ - Date Quote Updated: Quote Provided By: BP ***Quotes are good for 15 days. No dates are held without a 25% deposit.*** 130 Exhibit C Indian River County Parks Division Fairgrounds Rules & Regulations General Fairgrounds Rules 1. Scheduling is conducted on a first come, first serve basis for open dates. Reservation dates may only be secured and guaranteed with a minimum 25% Deposit Fee and fully executed Agreement. Staff reserves the option to issue a placeholder deposit Agreement ("Placeholder Agreement") in lieu of a fully executed Agreement which will secure the date pending a due diligence review. Placeholder Agreements shall automatically expire 6 months prior to the scheduled event date and the reservation forfeited unless the Applicant enters into an Agreement. 2. Permits for groups composed of minors will be issued only to adults who accept responsibility for supervising them throughout the period of the permit. 3. Security Plan: a. Festival events shall present a security plan to the Indian River County Sheriffs Office Division of Law Enforcement. Approval and sign off by the Division shall be a condition precedent of the issuance of the Permit/License Agreement. b. Assigned law enforcement officials must have arresting authority in Indian River County, i.e. IRCSO, FHP etc. c. The County will determine in its sole discretion the level of security of sworn law enforcement and emergency services personnel. d. Evidence of IRSO law enforcement scheduling shall be provided to the County 30 days prior to the Event by means of a,paid receipt to the IRSO. The County will provide Applicant with the order form for IRSO. 4. All indoor cooking is strictly prohibited. Outdoor cooking, grilling, etc. shall be approved in advance by the Fairgrounds Management Staff. 5. Deposits: a. All buildings and facilities shall be left in the same condition it was received in. A cleaning fee shall be deducted from the damage deposit to cover the cost of cleaning/restoring the facilities to their original condition. i. Any and all decorations must be approved prior to installation and removed completely at the conclusion of the event. ii. The Ag Expo Building should be left in a broom swept condition with any wet areas mopped and all garbage left in designated location. b. A damage deposit of no less than $500, refundable upon inspection of the property is required for every event. Deposit may be increased in the sole discretion of the County dependent upon number of attendees and events. i. Festivals require a damage deposit of no less than $2500. 6. Any signage visible from the road in any county right of way requires a permit from the Code Enforcement Division prior to placement. Fairgrounds License Agreement Page 1 of 3 Initials rev. 81 131 Exhibit C 7. No animals are allowed unless assisting the handicapped or the event is an animal related event. Animals are allowed in the RV area but must be on a leash (<6') or in a carrier at all times. 8. Alcoholic is strictly prohibited except through the issuance of an Alcohol permit issued by the Parks Division. 9. Under no circumstances shall any person remove any equipment or other items from the premises. 10. Facilities shall be restored to their original condition and all activities ceased by at the time referenced in the Agreement. For each quarter hour after the applicant will be charged a fee of $50.00 per quarter hour. 11. Control of all lights, thermostats and other equipment, and the locking and unlocking of doors is the responsibility of the Fairgrounds Management Staff. Staff should be notified of any special needs of the Applicant. 12. Applicant agrees to hold Indian River County, FL harmless from any and all claims for damages to persons or property resulting from their use of any facility. 13. Applicant agrees to accept facilities "as is." Applicant acknowledges responsibility for conduct of each member / guest attending event. Applicant conducts all events at their own risk. All attendees must abide by County policies. 14. All RV's are required to park in the designated RV area. There will be no parking of RV's in or around other facilities without prior approval of the Fairgrounds Management Staff. All RV's will be required to pay the daily fee for the campsite hook-up. 15. Insurance requirements shall be determined at the sole discretion of the County Risk Manager. Certificates of insurance designating "Indian River County, FL" as additional insured shall be presented to the County no less than 30 days prior to the event. 16. All activities shall be subject to inspection by Indian -River County Offices of Fire Prevention, Health Department, Sheriff s Office, Risk Management, Traffic Control, Solid Waste Disposal District and Florida Department of Business and Professional Regulation. RV Campground Rules 1. RV sites are not open to the public. 2. RV sites are used only during scheduled events. Only participants of the events may use the RV sites. 3. Alcohol is strictly prohibited within the Campground. 4. Animals are not allowed in Campground unless permitted by Fairgrounds Management Staff. 5. Showers are to be used by registered guest only. 6. Only one (1) hook-up allowed per site. 7. Backflow preventers are required on all water connections at all times. 8. Proper sewer connections are required at all times. 9. Applicant is responsible to collect all fees from participants of their event. 10. Fairgrounds Management Staff will count each morning and will confirm count with the Applicant daily. 11. Fees are $20.00 per site plus 11 % tax for a total of $22.20 each for full hookup. 12. Fees are $15.00 plus 11 % tax for a total of $16.65 each for all dry camping. Fairgrounds License Agreement Page 2 of 3 Initials rev. 81 132 Exhibit C 13. Reconciliation for camping fees will be collected within 3 days of the conclusion of the event. 14. A separate check for camping fees is required. 15. Early arrival and late departure for events must be coordinate thru the Fairgrounds Management Staff @ '772-589-9223 and camping fees will be collected separately. 16. Reservations are not accepted for campsites. Fairgrounds License Agreement Page 3 of 3 Initials rev. 81 133 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney 1 Consent Agenda - B.C.C. 11. 618 Oce of INDIAN RIVER COUNTY MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorne DATE: October 29, 2018 ATTORNEY SUBJECT: Appointments to the Economic Opportunities Council of Indian River County, Inc. The Economic Opportunities Council of. Indian River County, Inc. ("EOC") is a non-profit corporation in Indian River County. Since the EOC receives Community Services Block Grant funds, pursuant to 42 USC §9910, the EOC must have 1/3 of the members of its board who are elected officials or their representatives. On October 10, 2017, the Indian River County Board of County Commissioners ("Board") reappointed Jennifer Proper, Linda McConkey and Donald Hart, Sr. and appointed Charles Pope to the EOC. Linda McConkey resigned effective January 1, 2018, on February 20, 2018, the Board appointed Grant Gillenwater to fill the vacant position on the EOC. On October 15, 2018, Angela Davis -Green, Executive Director of the EOC requested consideration of the reappointment of Jennifer Proper, Charles Pope and Donald Hart, Sr. and the appointment of Teddy Floyd. RECOMMENDATION. The County Attorney recommends that the Board reappoint Jennifer Proper, Charles Pope and Donald Hart, Sr. and appoint Teddy Floyd to the Economic Opportunities Council of Indian River County, Inc. ATTACHMENT Letter from Angela Davis -Green to the Board of County Commissioners, dated October 15, 2018 F..UaomrylLirdalGF—VERALiBCCWge.d. Ah..; :<on kOppon dd.Council F}'2019.d— 134 Helping People. Changing $Wes. Economic Opportunities Council of Indian River County, Inco a H9®�'9®C'�J�®F$� _ ® Post Office Box 2766 K FAIcE�S �/0!� Vero Peach, . FL 2961-2766 e@ piN AMMIMS POVERTY FiGIMNG NETWORK w1A�Yt .eocofiranet Admin. Office 2455 St. Lucie Ave Vero Beach, FL 32960 October 15, 2018 (772)5621}177 Fax (772) 7947597 Community Services Board of County Commissioners 2455 ro Beach, Ave. 1801 27`h Street 32960 (772) 56211177 h Beac Vero , FL 32960 Fax (772)794-7597 Dear Commissioners, Head Start Central Offices 8415 64th Avenue The Economic Opportunities Council of Indian River County, Inc. (EOC) is the federally Wabasso, Fl, 32970 designated Community Action Agency for Indian River County. Chartered in 1965, EOC has PO Box 27 Vero Beach, FL provided services to low-income, county resident for over 50 years. 32961-2766 (772)589-8008 Fax (772) 589-1191 As the Commission may know, Community Action Agencies are the local grantees for the Community Services Block Grant, and operate under the Community Services Block Grant Act Citrus 1998 Reauthorization, P. L. 105-285. Required by legislation is a tripartite board structure; one - Vero lBeach, FL third elected officials, or their designees, one-third low-income representatives, and one-third 32968 members of therivate/business community. p Ty' (772) 56911902 Fax (772) 770-0529 EOC is required to document commission's appointments to its board. In past years, Fellsmere Commissioners schedule have not allowed for directartici ation and have appointed ointed desi ees P P 1339 N. Willow Street Fellsmcre, FL to serve in their place. EOC respectfully request consideration of the following individuals to 32948 5 1-1 34 appointment for a one-year term: Fa(771) Highlands 500 SW 20th Street Vero Beach, FL 32962 (772) 7942375 Fax (772) 794-1908 St. Helen's 3550 41st Street Vero Beach, FL 32967 (772)567-4347 Fax (772) 562-0375 Northside 1798 NW 9th Avenue Okeechobee, FL 34973 . (863) 357-8677 Fax (863) 357-6817 LIHEAP Outreach Office 1798 NW 9th Avenue Okeechobee, FL 34973 (863)357-2240_ Fax (863) 357-6263 Teddy Floyd Charlie Pope Jennifer Proper Donald Hart, Sr. EOC appreciates your support, looks forward to working together and helping those within our community who live in poverty, and moves towards self-sufficiency. Sincerely, Angela Davis -Green Executive Director LIVE UHITED @3 United Way of Indian River County FLORIDA D ECONOMIC OE CONSENT BCC Meeting 11-06-2018 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services Date: October 29, 2018 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator Thru: Michael C. Zito, Assistant County Administrator From: Beth Powell, Conservation Lands Manager Subject: Notice of Grant Award from the Indian River Lagoon Council - Indian River Lagoon National Estuary Program — Contract #IRL 2018-13 DESCRIPTIONS AND CONDITIONS: On January 23, 2018, staff presented an opportunity to apply for an Indian River Lagoon National Estuary Program grant for the 2018-19 grant cycle for a wetland restoration project at the Jones' Pier Conservation Area. Staff prepared a letter of intent to the Indian River Lagoon Council and proceeded to apply for funding. The Board authorized staff to proceed with an engineered conceptual design of the wetland with MBV Engineering, Inc., and then subsequently entered into a contract with Carter Associates, Inc. for the final design. The wetland project was selected for funding and staff received the grant contract on October 25, 2018. THE PROJECT: The grant agreement between the Indian River Lagoon Council and Indian River County provides funding through the Indian River Lagoon Council toward construction of an estuarine wetland and adjacent native uplands at the Jones' Pier Conservation Area. The term of the agreement ends September 30, 2019. Funding allocated through this grant is $61,000 (approx. 28% of the estimated cost of the project). The County agrees to fund $159,155 in the form of cash or in-kind services for the project. Jones' Pier Conservation Area wetland restoration is proposed for funding through Optional Sales Tax /Parks Jones Pier Improvements (Account #31521072-066540-18010) for the amount of $119,100 and planting expenses funded through the Native Uplands/Parks/Jones Pier Improvements (Account #12721072-033490-18010) in the amount of $23,355. The remaining $16,700 will be funded by in-kind services. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@6COD2929\@BCL@6COD2929.doc 136 RECOMMENDATION: Staff respectfully recommends that the Board accept the Indian River Lagoon Council Agency Cost - Share Agreement Contract #IRL2018-13 for the Jones' Pier Conservation Area Wetland Restoration Project and authorize the Chairman to execute the Project Agreement between Indian River Lagoon Council and Indian River County. Attachments: Indian River Lagoon Council Agency Cost -Share Agreement By and Between the IRL Council and Indian River County for the Jones' Pier Conservation Area Wetland Restoration Project — Contract #IRL2018-13 APPROVED AGENDA ITEM FOR NOVEMBER 6, 2018 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@6COD2929\@BCL@6COD2929.doc 137 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) AGENCY COST -SHARE AGREEMENT BY AND BETWEEN THE IRL COUNCIL AND INDIAN RIVER COUNTY FOR THE JONES' PIER CONSERVATION AREA WETLAND RESTORATION PROJECT THIS AGREEMENT ("Agreement") is entered into between the IRL COUNCIL ("the Council"), whose address is 1235 Main Street, Sebastian, Florida 32958, and INDIAN RIVER COUNTY, whose address is 180127'" Street, Vero Beach, Florida 32960 ("Recipient"). All references to the parties hereto include the parties, their officers, employees, agents, successors, and assigns. The waters of the state of Florida are among its basic resources, and the Council has been authorized by the United States Environmental Protection Agency to be the local sponsor for the Indian River Lagoon National Estuary Program. Pursuant to the IRL Council Interlocal Agreement, the Council is responsible for managing the Indian River Lagoon National Estuary Program. The Council has determined that providing cost -share funding to Recipient for the purposes provided for herein will benefit the management of the water resources of the Indian River Lagoon. The parties have agreed to jointly fund the following project to benefit the water resources in accordance with the funding formula further described in the Statement of Work, Attachment A (hereafter "the Project"): Project description: Construction of estuarine wetlands and native uplands at the Jones' Pier Conservation Area in Indian River County. In consideration of the above recitals, and the funding assistance described below, Recipient agrees to perform and complete the activities provided for in the Statement of Work, Attachment A. Recipient shall complete the Project in conformity with the contract documents and all attachments and other items incorporated by reference herein. This Agreement consists of all of the following documents: (1) Agreement, (2) Attachment A- Statement of Work; and (3) all attachments, if any. The parties hereby agree to the following terms and conditions. 1. TERM; WITHDRAWAL OF OFFER (a) The term of this Agreement is from the date upon which the last party has dated and executed the same ("Effective Date") until September 30, 2019 ("Completion Date"). Recipient shall not commence the Project until any required submittals are received and approved. Recipient shall commence performance within seventy-five (75) days after the Effective Date and shall complete performance in accordance with the time for completion stated in the Statement of Work. Time is of the essence for every aspect of this Agreement, including any time extensions. Notwithstanding specific mention that Page 1 138 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GL01- 1895($25,000) certain provisions survive termination or expiration of this Agreement, all provisions of this Agreement that by their nature extend beyond the Completion Date survive termination or expiration hereof. (b) This Agreement constitutes an offer until authorized, signed and returned to the Council by Recipient. This offer terminates forty-five (45) days after receipt by Recipient; provided, however, that Recipient may submit a written request for extension of this time limit to the Council's Project Manager, stating the reason(s) therefor. The Project Manager shall notify Recipient in writing if an extension is granted or denied. If granted, this Agreement shall be deemed modified accordingly without any further action by the parties. DELIVERABLES. Recipient shall fully implement the Project, as described in the Statement of Work, Attachment A. Recipient is responsible for the professional quality, technical accuracy, and timely completion of the Project. Both workmanship and materials shall be of good quality. Unless otherwise specifically provided for herein, Recipient shall provide and pay for all materials, labor, and other facilities and equipment necessary to complete the Project. The Council's Project Manager shall make a final acceptance inspection of the Project when completed and ,finished in all respects. Upon satisfactory completion of the Project, the Council will provide Recipient a written statement indicating that the Project has been completed in accordance with this Agreement. Acceptance of the final payment by Recipient shall constitute a release in full of all claims against the Council arising from or by reason of this Agreement. 3. OWNERSHIP OF DELIVERABLES. Unless otherwise provided herein, the Council does not assert an ownership interest in any of the deliverables under this Agreement. 4. AMOUNT OF FUNDING (a) For satisfactory completion of the Project, the Council shall pay Recipient approximately twenty-eight percent (28%) of the total cost of the Project, but in no event shall the Council cost -share exceed $61,000. The Council cost -share is not subject to modification based upon price escalation in implementing the Project during the term of this Agreement. Recipient shall be responsible for payment of all costs necessary to ensure completion of the Project. Recipient shall notify the Council's Project Manager in writing upon receipt of any additional external funding for the Project. not disclosed prior to execution of this Agreement. (b) In -Kind Services. Recipient agrees to provide $159,155 in the form of cash and/or in- kind services for the Project, as further described in the Statement of Work, which shall count toward Recipient's cost -share obligation of $159,155. Recipient's cash and/or in- kind services utilized on or after October 1, 2018 and before the effective date of this Agreement, in an amount not -to -exceed $159,155, shall count toward Recipient's cost - share obligation 5. PAYMENT OF INVOICES (a) Recipient shall submit one invoice upon successful completion of the Project by one of the following two methods: (1) by mail to the IRL Council, 1235 Main Street, Sebastian, Florida 32958, or (2) by e-mail to sakuma(a)irlcouncil.orQ. The invoice shall be submitted in detail sufficient for proper pre -audit and post -audit review. It shall include a copy of Page 2 139 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1- 1895($25,000) contractor and supplier invoices to Recipient and proof of payment. For all approved expenses incurred on or after October 1, 2018, Recipient shall be reimbursed for approved costs or the not -to -exceed sum of $61,000, whichever is less. The Council shall not withhold any retainage from this reimbursement. If necessary for audit purposes, Recipient shall provide additional supporting information as required to document invoices. (b) End of Council Fiscal Year Reporting. The Council's fiscal year ends on September 30. Irrespective of the invoicing frequency, the Council is required to account for all encumbered funds at that time. When authorized under the Agreement, submittal of an invoice as of September 30 satisfies this requirement. The invoice shall be submitted no later than October 30. If the Agreement does not authorize submittal of an invoice as of September 30, Recipient shall submit, prior to October 30, a description of the additional work on the Project completed between the last invoice and September 30, and an estimate of the additional amount due as of September 30 for such Work. If there have been no prior invoices, Recipient shall submit a description of the work completed on the Project through September 30 and a statement estimating the dollar value of that work as of September 30. (c) Final Invoice. The final invoice must be submitted no later than 45 days after the Completion Date; provided, however, that when the Completion Date corresponds with the end of the Council's fiscal year (September 30), the final invoice must be submitted no later than 30 days after the Completion Date. Final invoices that are submitted after the requisite date shall be subject to a penalty of 10 percent of the invoice. This penalty may be waived by the Council, in its sole judgment and discretion, upon a showing of special circumstances that prevent the timely submittal of the final invoice. Recipient must request approval for delayed submittal of the final invoice not later than ten (10) days prior to the due date and state the basis for the delay. (d) All invoices shall include the following information: (1) Council contract number; (2) Council encumbrance number; (3) Recipient's name and address (include remit address, if necessary); (4) Recipient's invoice number and date of invoice; (5) Council Project Manager; (6) Recipient's Project Manager; (7) supporting documentation as to cost and/or Project completion (as per the cost schedule and other requirements of the Statement of Work); (8) Progress Report (if required). Invoices that do not correspond with this paragraph shall be returned without action within twenty (20) business days of receipt, stating the basis for rejection. Payments shall be made within forty-five (45) days of receipt of an approved invoice. (e) Travel expenses. If the cost schedule for this Agreement includes a line item for travel expenses, travel expenses shall be drawn from the project budget and are not otherwise compensable. (f) Payments withheld. The Council may withhold or, on account of subsequently discovered evidence, nullify, in whole or in part, any payment to such an extent as may be necessary to protect the Council from loss as a result of: (1) defective work not remedied; (2) failure to maintain adequate progress in the Project; (3) any other material breach of this Agreement. Amounts withheld shall not be considered due and shall not be paid until the ground(s) for withholding payment have been remedied. (g) Annual budgetary limitation. For multi -fiscal year agreements, the Council must budget the amount of funds that will be expended during each fiscal year as accurately as Page 3 140 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) possible. The Statement of Work, Attachment A, includes the parties' current schedule for completion of the Work and projection of expenditures on a fiscal year basis (October 1— September 30) ("Annual Spending Plan"). If Recipient anticipates that expenditures will exceed the budgeted amount during any fiscal year, Recipient shall promptly notify the Council's Project Manager and provide a proposed revised work schedule and Annual Spending Plan that provides for completion of the Work without increasing the Total Compensation. The last date for the Council to receive this request is August 1 of the then - current fiscal year. The Council may in its sole discretion prepare a Supplemental Instruction Form incorporating the revised work schedule and Annual Spending Plan during the then -current fiscal year or subsequent fiscal year(s). 6. LIABILITY AND INSURANCE. Each party is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party, its officers and employees. Nothing contained herein shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the State of Florida, nor as a waiver of sovereign immunity of the State of Florida beyond the waiver provided for in Section 768.28, Fla. Stat., as amended. Each party shall acquire and maintain throughout the term of this Agreement such liability, workers' compensation, and automobile insurance as required by their current rules and regulations, which may include participation in a self-insurance program. 7. FUNDING CONTINGENCY. This Agreement is at all times contingent upon funding availability, which may include a single source or multiple sources, including, but not limited to: (1) revenues appropriated by the Council's Board of Directors; (2) annual appropriations by the Florida Legislature, or (3) appropriations from other agencies or funding sources. Agreements that extend for a period of more than one Fiscal Year are subject to annual appropriation of funds in the sole discretion and judgment of the Council's Board of Directors for each succeeding Fiscal Year. Should the Project not be funded, in whole or in part, in the current Fiscal Year or succeeding Fiscal Years, the Council shall so notify Recipient and this Agreement shall be deemed terminated for convenience five (5) days after receipt of such notice, or within such additional time as the Council may allow. For the purpose of this Agreement, "Fiscal Year" is defined as the period beginning on October 1 and ending on September 30. 8. PROJECT MANAGEMENT (a) The Project Managers listed below shall be responsible for overall coordination and management of the Project. Either party may change its Project Manager upon three (3) business days prior written notice to the other party. Written notice of change of address shall be provided within five (5) business days. All notices shall be in writing to the Project Managers at the addresses below and shall be sent by one of the following methods: (1) hand delivery; (2) U.S. certified mail; (3) national overnight courier; (4) e- mail or, (5) fax. Notices via certified mail are deemed delivered upon receipt. Notices via overnight courier are deemed delivered one (1) business day after having been deposited with the courier. Notices via e-mail or fax are deemed delivered on the date transmitted and received. COUNCIL Frank Sakuma, Project Manager IRL Council 1235 Main Street Sebastian, FL 32958 (772) 742-2858 ext. 101 E-mail: sakumagirlcouncil.org RECIPIENT Beth Powell, Conservation Lands Manager Indian River County 5500 771' Street Vero Beach, FL 32967 (772) 226-1873 E-mail: bpowell(iDircgov.com Page 4 141 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) (b) The Council's Project Manager shall have sole responsibility for transmitting instructions, receiving information, and communicating Council policies and decisions regarding all matters pertinent to performance of the Project. The Council's Project Manager may also issue a Council Supplemental Instruction (CSI) form, Attachment B, to authorize minor adjustments to the Work that are consistent with the purpose of the Work. Both parties must sign the CSI. A CSI may not be used to change the Total Compensation, quantity, quality, or the Completion Date of the Work, or to change or modify the Agreement. 9. PROGRESS REPORTS AND PERFORMANCE MONITORING (a) Progress Reports. Recipient shall provide to the Council Project update/status reports as provided in the Statement of Work. Reports will provide detail on progress of the Project and outline any potential issues affecting completion or the overall schedule. Reports may be submitted in any form agreed to by Council's Project Manager and Recipient, and may include emails, memos, and letters. (b) Performance Monitoring. For as long as the Project is operational, the Council shall have the right to inspect the operation of the Project during normal business hours upon reasonable prior notice. Recipient shall make available to the Council any data that is requested pertaining to performance of the Project. 10. TERMINATION. The IRL Council may terminate this Agreement without cause upon 10 days written notice. In such event Recipient shall be compensated for all Work performed in accordance with this Agreement to the effective date of termination. If Recipient materially fails to fulfill its obligations under this Agreement, including any specific milestones established herein, the Council shall provide Recipient written notice of the deficiency by forwarding a Notice to Cure, citing the specific nature of the breach. Recipient shall have thirty (30) days to cure the breach. If Recipient fails to cure the breach within the thirty (30) day period, the Council shall issue a Termination for Default Notice and this Agreement shall be terminated upon receipt of said notice. In such event, Recipient shall refund to the Council all funds provided to Recipient pursuant to this Agreement within thirty (30) days of such termination. The Council may also terminate this Agreement upon ten (10) days written notice in the event any of material misrepresentations in the Project Proposal. 11. ASSIGNMENT. Recipient shall not assign this Agreement, or any monies due hereunder, without the Council's prior written consent. Recipient is solely responsible for fulfilling all work elements in any contracts awarded by Recipient and payment of all monies due. No provision of this Agreement shall create a contractual relationship between the Council and any of Recipient's contractors or subcontractors. 12. AUDIT; ACCESS TO RECORDS; REPAYMENT OF FUNDS (a) Maintenance of Records. Recipient shall maintain its books and records such that receipt and expenditure of the funds provided hereunder are shown separately from other expenditures in a format that can be easily reviewed Recipient shall keep the records of receipts and expenditures, copies of all reports submitted to the Council, and copies of all invoices and supporting documentation for at least five (5) years after expiration of this Agreement. hi accordance with generally accepted governmental auditing standards, the Council shall have access to and the right to examine any directly pertinent books and other records involving transactions related to this Page 5 142 Contract# IRL2018-13 Encumbrance#s GL01-1701($36,000) & GLO1-1895($25,000) Agreement. In the event of an audit, Recipient shall maintain all required records until the audit is completed and all questions are resolved. Recipient will provide proper facilities for access to and inspection of all required records. (b) Repayment of Funds. Council funding shall be subject to repayment after expiration of this Agreement if, upon audit examination, the Council finds any of the following: (1) Recipient has spent funds for purposes other than as provided for herein; (2) Recipient has failed to perform a continuing obligation of this Agreement; (3) Recipient has received duplicate funds from the Council for the same purpose; and/or (4) Recipient has received more than one hundred percent (100%) contributions through cumulative public agency cost -share funding. (c) Florida Inspectors General. It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. 13. CIVIL RIGHTS. Pursuant to Chapter 760, Fla. Stat., Recipient shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, age, handicap, or marital status. 14. DISPUTE RESOLUTION. Recipient is under a duty to seek clarification and resolution of any issue, discrepancy, or dispute involving performance of this Agreement by submitting a written statement to the Council's Project Manager no later than ten (10) business days after the precipitating event. If not resolved by the Project Manager, the Project Manager shall forward the request to the Council's General Counsel, which shall issue a written decision within ten (10) business days of receipt. This determination shall constitute final action of the Council and shall then be subject to judicial review upon completion of the Project. 15. DIVERSITY REPORTING. The Council is committed to the opportunity for diversity in the performance of all cost-sharing agreements, and encourages Recipient to make a good faith effort to ensure that women and minority-owned business enterprises (W/MBE) are given the opportunity for maximum participation as contractors. The Council will assist Recipient by sharing information on W/MBEs. Recipient shall provide with each invoice a report describing: (1) the company names for all W/MBEs; (2) the type of minority, and (3) the amounts spent with each during the invoicing period. The report will also denote if there were no W/MBE expenditures. 16. FLORIDA SINGLE AUDIT ACT (a) Applicability. The Florida Single Audit Act (FSAA), section 215.97, Fla. Stat., applies to all sub -recipients of state financial assistance, as defined in section 215.97(1)(q), Fla. Stat., awarded by the Council through a project or program that is funded, in whole or in part, through state financial assistance to the Council. In the event Recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Recipient, Recipient must have a state single or project -specific audit for such fiscal year in accordance with section 215.97, Fla. Stat.; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. In determining the state financial Page 6 143 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) assistance expended in its fiscal year, Recipient shall consider all sources of state financial assistance, including state financial assistance received from the Council, other state agencies, and other non -state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non -state entity for Federal program matching requirements. Recipient is solely responsible for complying with the FSAA. If Recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of section 215.97, Fla. Stat., is not required. In such event, should Recipient elect to have an audit conducted in accordance with section 215.97, Fla. Stat., the cost of the audit must be paid from the non -state entity's resources .(i.e., Recipient's resources obtained from other than State entities). (b) Program Information This Agreement involves the disbursement of state funding by the Department of Highway Safety and Motor Vehicles in the amount of $25,000. Funding is provided under the State of Florida Indian River Lagoon (IRL) License Plate Program. The Florida Catalog of Financial Assistance (CSFA) number for this program is CFSA No. 76.010. The Council is providing a funding match of $36,000. (c) Additional Information. For information regarding the state program under the above CSFA number, Recipient should access the Florida Single Audit Act website located at https://apps.fldfs.com/fsaa/catalog.aspx for assistance. The following websites may be accessed for additional information: Legislature's Website at http://www.leg.state.fl.us/, State of Florida's website at http://myflorida.com, District of Financial Services' Website at http://www.fldfs.com/ and the Auditor General's Website at http://www.myflorida.com/audgen/. (d) Allowable Costs. Recipient may only charge allowable costs to this Agreement, as otherwise provided herein. Any balance of unobligated cash that have been advanced or paid that is not authorized to be retained for direct program costs in a subsequent period must be returned to the Council. (e) Audit Requirements. Recipient shall ensure that the audit complies with the requirements of section 215.97(7), Fla. Stat. This includes submission of a financial reporting package as defined by section 215.97(2), Fla. Stat., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Recipient shall comply with the program requirements described in the Florida Catalog of State Financial Assistance (CSFA) [https:Happs.fldfs.com/fsaa/catalog.aspx]. The services/purposes for which the funds are to be used are included in the Statement of Work. (f) Financial Reporting. Recipient shall provide the Council with a copy of any reports, management letters, or other information required to be submitted in accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable, no more than 20 days after its preparation. Recipient shall indicate the date the reporting package was delivered to Recipient in correspondence accompanying the reporting package. This information shall be directed to: IRL Council, Mr. Frank Sakuma, Chief Operating Officer, 1235 Main Street, Page 7 144 Contract# IRL2018-13 Encumbrance#s GL01-1701($36,000) & GLO1-1895($25,000) Sebastian, FL 32958. A copy of the report shall also be provided to the Auditor General's Office at the following address: State of Florida Auditor General, Room 401, Claude Pepper Building, 111 West Madison Street, Tallahassee, Florida 32399-1450. (g) Monitoring. In addition to reviews of audits conducted in accordance with section 215.97, Fla. Stat., as revised, monitoring procedures may include, but not be limited to, on-site visits by Council staff, limited scope audits, and/or other procedures. Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Council. In the event the Council determines that a limited scope audit of Recipient is appropriate, Recipient agrees to comply with any additional instructions provided by the Council to Recipient regarding such audit. Recipient agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Council's Independent Financial Auditor or the state Chief Financial Officer or Auditor General. (h) Examination of Records. In addition to the Council's audit rights otherwise provided for herein, Recipient shall permit the Council or its designated agent, the state awarding agency, the Department of Financial Services, the state's Chief Financial Officer and the state's Auditor General to examine Recipient's financial and non-financial records to the extent necessary to monitor Recipient's use of state financial assistance and to determine whether timely and appropriate corrective actions have been taken with respect to audit findings and recommendations, which may include onsite visits and limited scope audits. (i) Records Retention. Notwithstanding any other provision of this Agreement to the contrary, Recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Council, or its designee, state Chief Financial Officer, or Auditor General access to such records upon request. Recipient shall ensure that audit working papers are made available for such access for a period of three years from the date the audit report is issued, unless extended in writing by the Council. 17. GOVERNING LAW, VENUE, ATTORNEY'S FEES, WAIVER OF RIGHT TO JURY TRIAL. This Agreement shall be construed according to the laws of Florida and shall not be construed more strictly against one party than against the other because it may have been drafted by one of the parties. As used herein, "shall" is always mandatory. In the event of any legal proceedings arising from or related to this Agreement: (1) venue for any state or federal legal proceedings shall be in Indian River County; (2) each party shall bear its own attorney's fees, including appeals; (3) for civil proceedings, the parties hereby consent to trial by the court and waive the right to jury trial. 18. INDEPENDENT ENTITIES. The parties to this Agreement, their employees and agents, are independent entities and not employees or agents of each other. Nothing in this Agreement shall be interpreted to establish any relationship other than that of independent entities during and after the term of this Agreement. Recipient is not a contractor of the Council. The Council is providing cost -share funding as a cooperating governmental entity to assist Recipient in accomplishing the Project. Recipient is solely responsible for accomplishing the Project and directs the means and methods by which the Project is accomplished. Recipient is solely responsible for compliance with all labor, health insurance, and tax laws pertaining to Recipient, Page 8 145 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) its officers, agents, and employees. 19. INTEREST OF RECIPIENT. Recipient certifies that no officer, agent, or employee of the Council has any material interest, as defined in Chapter 112, Fla. Stat., either directly or indirectly, in the business of Recipient to be conducted hereby, and that no such person shall have any such interest at any time during the term of this Agreement. 20. NON -LOBBYING. Pursuant to Section 216.347, Fla. Stat., as amended, Recipient agrees that funds received from the Council under this Agreement shall not be used for the purpose of lobbying the Legislature or any other state agency. 21. PERMITS. Recipient shall comply with all applicable federal, state and local laws and regulations in implementing the Project and shall include this requirement in all subcontracts pertaining to the Project. Recipient shall obtain any and all governmental permits necessary to implement the Project. Any activity not properly permitted prior to implementation or completed without proper permits does not comply with this Agreement and shall not be approved for cost - share funding. 22. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list. 23. PUBLIC RECORDS. (a) Records of Recipient that are made or received in the course of performance of the Project may be public records that are subject to the requirements of chapter 119, Fla. Stat. If Recipient receives a public records request, Recipient shall promptly notify the Council's Project Manager. Each party reserves the right to cancel this Agreement for refusal by the other party to allow public access to all documents, papers, letters, or other material related hereto and subject to the provisions of chapter 119, Fla. Stat., as amended. (b) IF RECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE RECIPIENTS'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE COUNCIL'S CUSTODIAN OF PUBLIC RECORDS AT (772) 453- 0975, SAKUMA@IRLCOUNCIL.ORG,1235 MAIN STREET, SEBASTIAN, FLORIDA 32958. (c) Recipient shall keep and maintain public records required by the Council to perform the Project. Page 9 146 Contract# IRL2018-13 Encumbrance#s GL01-1701($36,000) & GLO1-1895($25,000) (d) Upon request from the Council's custodian of public records, Recipient shall provide the Council with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law. (e) Recipient shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the Council. (f) Upon completion of the contract, Recipient may transfer, at no cost, to the Council all public records in possession of the Recipient or keep and maintain public records required by the Council to perform the service. If the Recipient transfers all public records to the Council upon completion of the contract, the Recipient shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Recipient keeps and maintains public records upon completion of the contract, the Recipient shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Council, upon request from the Council's custodian of public records, in a format that is compatible with the information technology systems of the Council. 24. ROYALTIES AND PATENTS. Recipient certifies that the Project does not, to the best of its information and belief, infringe on any patent rights. Recipient shall pay all royalties and patent and license fees necessary for performance of the Project and shall defend all suits or claims for infringement of any patent rights and save and hold the Council harmless from loss to the extent allowed by Florida law. Page 10 147 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) IN WITNESS WHEREOF, the IRL Council has caused this Agreement to be executed on the day and year written below in its name by its Executive Director, and Recipient has caused this Agreement to be executed on the day and year written below in its name by its duly authorized representatives, and, if appropriate, has caused the seal of the corporation to be attached. This Agreement may be executed in separate counterparts, which shall not affect its validity. Upon execution, this Agreement constitutes the entire agreement of the parties, notwithstanding any stipulations, representations, agreements, or promises, oral or otherwise, not printed or inserted herein. This Agreement cannot be changed by any means other than written amendments referencing this Agreement and signed by all parties. IRL COUNCIL INDIAN RIVER COUNTY By: By: Duane E. De Freese, Ph.D., Executive Director Date: APPROVED AS TO FORM Date: Attest: Typed Name and Title Carolyn S. Ansay, IRL Council General Counsel Typed Name and Title ATTACHMENTS Attachment A — Statement of Work Attachment B — Council Supplemental Instruction Form Cost -share: Agency general Last updated: 10-25-13 Page 11 148 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) Attachment A — Statement of Work I. INTRODUCTION The Jones Pier Conservation Area (JPCA) is part of the rich history of late 19th century/early 20th century settlement in Indian River County. In 1889, Seaborn Jones and his family homesteaded 160 acres on Orchid Island. Mr. Jones and his neighbors built the "Orchid -Narrows Road" which is now known as Jungle Trail (listed in 2003 on the National Register of Historic Places). The Jones family tendered crops of beans and tomatoes on the property while their citrus groves were developing. The now famous Indian River Citrus originated from the labors of these early settlers. In 1907, Mr. Jones built a dock to aid in commerce along the Indian River. The Indian River and Jones' dock was featured in the movie "There Goes the Bride," and have become picturesque reminders of "Old Florida" in numerous magazines. The 16 -acre JPCA that was purchased by the County in 2011 (including the dock) is part of this original homestead. The County acquired the site from the Jones' family with assistance from the Florida Communities Trust (FCT). As part of the purchase, the County committed to implementing a management plan for the site that restores ecological value, while at the same time utilizes the existing buildings on the property for public access and display of educational and historical exhibits. To this end, the County is in the process of finalizing a Master Plan for the site that includes elements such as: (1) design of public access facilities including buildings, restrooms, trails and parking; (2) restoration of wetlands and native uplands on-site; (3) development of an outdoor classroom for use by local schools and other organizations; (4) conservation and habitat enhancement of an existing Florida gopher tortoise population; (5) establishment of community gardens to promote environmentally sensitive & sustainable practices; (6) establishment of native planting corridors along the trails, and (7) possible development of a native plant nursery (where feasible). This conceptual plan for the site has been attached as the "Jones' Pier Wetland Restoration Conceptual Project Plan." The County will phase the construction of these elements in a logical progression to maximize the ultimate use of the site. This wetland restoration will be one of the first activities to be completed on the site. Other proposed activities that are underway include repair of structures damaged from Hurricane Matthew and relocation and renovation of the historic fruit stand on Jungle Trail. The County has applied for a Department of State Historical Resources (DHR) Small Matching Funds Grant to build a replica replacing the dilapidated fruit stand. The DHR grant will also provide funding to create wayside educational exhibits to be displayed in the fruit stand. The fruit stand replica will serve as a hub for display of other project materials, including exhibits describing the planned wetland restoration and other IRL related educational materials. Based on preliminary feedback from the DHR, it appears that funding will be available for the fruit stand restoration in 2018. Page 12 149 M � � O O � N N 69 ztt 00 U r Q r� 00 Uo 0 O 110 M 69 O a tP 4 >. F(;ATtiER P_ AL 11�"L1,4 +w .. - �,.i,q S t►t'.,�. ;M ySdANTJC }' `�' PALL. &AND LN :�'i kJONES"FIERI .� ..,aril,pf",rrliCbtiISERVAT_IOP�YAR_ E_A�,� ,. r IC- ' - - -�=- - - - - 'rte _ - - - --- - -- --' =r'- - '+wi =• - ;_ . #� -. :'�J�`- � ♦ �..� I_J �•d:, ,•y i .: i P `yr J=1 , _ 1 ".tea :T9,"'•� :h r' i �, s;•6 •R.,Z•;•r'��1; �,,..'. I fir '!l' • i '' .°: a' 'r 1 • iso t. I�i►�_ ±fir r � '; if{1 . '(_� « A .✓ S. {.` r�. �"''1 M t,,• 'L . '�rr ` '/ ♦. , �,. � Fr i r,�i ♦ it !. 1 �• r .� i "�!" �\ 'tit �r��',� c, -�.} a' c�:tk+s"�.:ty j' .s - • . ��- � . it I• _ _ ter," 3.Yu �c '�� � � �� � • 1/r.�-.1r'�. �'•µ,i - - _`1.1� r �•+ 3 �.i+..l.wr.��..-w...- 1�y...i.N.f -•-;_'�.---;� s :�T- •A � -I.- 'Pltyb Pk,. r�,1 .1 `� i�-- `� �•.`iiz,��� � �l •.� p .�-�'I_14 r P•�'r{T r•T I(N]4�Yi/`r � I;—r ��- .- �.~ 'T i `�r-• - � r - .... • _ - I .' e • r. -•o,—`.. � � Ad„ .-..._�'�y7rs...Il�aOt� � X r *11 Jones' Pier CA Project V%b!kway T. "_+'INDIAN rf1 r� '4 T - !1 Gophor Tato!so - -•' _ - t �, �R/VERa e,�.c Exlstn2 Margrows 1 Serit'Nary V7.i' +SHORES I • .. - _ ��R S�Q� • -..,,f. _ �"� Proposed Projects Corm mt Gardcns Y r. g,� J'• it (� �y l i s I +�,• � . + No" Pant Nursery 1� ADA RW oom �, )y ! to / Restored Na Ws Upend , 'I/ Mangrow Buffer d 1 1 ��a �,i r d .�. • r'., �' ]] r�,� �� Walklrg Trod NoedArush WyT' ri - F_••_�1 t. -r Pond Samwok VVatsr Fiow -_ w��'{.r,� ? / ,. ... , �• - `'. } �•, r.'f ..1�" •�'. _ .... r . Grass Marsh Soardaolk _ .- - } , j i ' c ,» •� w(�lyyj �,h>rsr •ar "�-T't'.,, T,n. �'. ¢ r'i e' ; ,` 0 •' �+ ♦ , Deep Marsh Parking Area .3 i �,�'•"'q' b •7 ": }' �. .7 " �,`•, 0 125 250 500 Feel 0 H M Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO 1 - 1895($25,000) II. OBJECTIVE Project objectives are: • To restore and create wetlands and uplands on the site to provide ecological benefits; • To convert the existing land use to provide additional treatment of stormwater runoff prior to discharge into the Indian River Lagoon; • To use Lagoon waters for base flow through the created wetlands. This aspect of the project allows for creation of saltmarsh habitat which is unique to the area. The use of Lagoon water will help in maintaining salinity within an acceptable range, which will in turn establish the wetland plant community that will facilitate water quality improvements. • To provide refuge for wildlife, including protected species; • To design and implement the long-term management of the site to address climate change and sustainability issues. Over the past five years of observing conditions within the conservation areas along Jungle Trail, it has become obvious that the County's ability to "restore" hammock communities on the site is no longer a viable option due to shifts in water levels. • To convert the existing land use to remove a source of exotic vegetative species; • To provide for passive recreation for the public including walking trails and wetland viewing; and • To provide a comprehensive public education program that emphasizes conservation and sustainability, as well as the importance of public participation (e.g. volunteerism, environmentally sensitive day-to-day practices, etc.) III. LOCATION OF PROJECT As shown on the Location Map included in the Executive Summary, the 16 -acre site is located at 27044'5.67"N & 80°23'36.22"W along Jungle Trail, in Indian River County. The site is on the barrier island and is located approximately 2 miles south of the intersection of Jungle Trail and CR 510. IV. SCOPE OF WORK A review of historic imagery (c.1940's) does not provide much detail about past natural resources on the site (the majority of the land had been cleared by that point). It appears that there may have been several small wetland areas on the property, including the remnant hammock that remains. Grading and site drainage have removed and/or permanently altered the majority of what may have been historic wetlands. Recent extreme weather events have resulted in significant alteration of the natural communities along Jungle Trail. In 2016, the storm surge from Hurricane Matthew and resulting persistent inundation of the un -developed lands resulted in loss of maritime hammock along the Trail. This was evident within the Captain Forster Hammock Preserve (which is approximately 1 -mile north of the Jones' site). The original management plan for the Jones' site outlined plans to "restore" hammock to the site; it is apparent that hammock restoration would be a poor choice given the changing conditions along Jungle Trail. Revised site planning has changed the focus from the original plan to create a mosaic of estuarine wetlands and uplands that will be constructed to withstand anticipated extreme weather events and the long-term effects of climate change. Page 14 151 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) A. Final Design As part of the process for developing the Master Plan for the site, the County has completed a preliminary design of the restoration/creation of wetlands. Plan views and cross sections depicting the proposed layout and composition of the wetlands are included as Attachment #1 to this Draft Work Plan. As shown on the plans, the County proposes to create 2.8 -acres of saltmarsh with contiguous upland areas to augment habitat diversity on the site. The County is in the process of collecting geotechnical and additional topographic data required to prepare final design plans suitable for submittal of required wetland permit applications for construction. Final design considerations include: ➢ Assess pre-existing site features to maximize the cost/benefit ratio for establishing wetland habitat and water quality benefits; ➢ Design of the solar pump station to operate continuously, or to mimic high tide/low tide cycles; ➢ Assess design of a solar pump station that will lift plankton and small fish species into the wetlands without causing harm; ➢ Assess design of a discharge structure that will allow fish and plankton to escape from the wetlands into the discharge flow -way, and ultimately back into the Lagoon; ➢ Design of the discharge flow -way to maximize nutrient uptake on a per unit area basis; ➢ Utilization of the geotechnical and topographic data to refine the wetland design to maximize the diversity of proposed wetland communities. ➢ Develop a dewatering plan for construction to be approved as part of the permitting process. The current schedule for the project includes submittal of wetland permits in July 2018. Pre - application meetings have been held with both the St. John's River Water Management District (WMD) and the U.S. Army Corps of Engineers (USACE), and the project has received very positive feedback. The intent is for all permits to be in place and selection of the approved Contractor prior to October 30, 2018. B. Construction The Scope of Work for the project includes the construction of the wetland and upland areas as depicted on the attached plans. This work will include: site survey, clearing, earthwork & rough grading, installation of structures, and planting. A brief summary of the proposed sequence of events is presented below. ➢ Following site mobilization and installation of required erosion control measures, the Contractor will clear the site to remove the Brazilian pepper and ruderal groundcover. ➢ Site survey will be completed to allow for rough grading of the site. ➢ Rough grading will be completed, and soil will be moved to create the trail and other amenities, or stockpiled in other areas of the site for use in later public improvements; ➢ Additional survey will be completed to allow for final grading to be completed. ➢ Upon completion of final grading and installation of structures, as-builts of the site will be generated for review and approval. ➢ Once as-builts are approved, the pump can be turned on to bring in Lagoon waters prior to initiating planting. ➢ Planting will begin once suitable hydrology on the site has been established. Page 15 152 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) Generally, it is preferred to plant a site with a variety of vegetative species across a topographic gradient. Wetland planting is anticipated to be most successful if completed during the summer months. However, because this site is located in east Central Florida where winters are generally mild, the installation of plants for this project can be scheduled to occur following the earthwork and start-up of the wetlands. Because juvenile plants are more sensitive to elevation that mature plants, the start-up of the wetlands will include greater scrutiny of water level fluctuations to ensure that newly planted material has the greatest chance for successful establishment. Over time the plants will become well established based on hydrologic and topographic conditions, and will be more tolerant of fluctuations. In addition to water levels, the start-up of the wetlands will consider that salt marsh plants can be very sensitive to stagnant waters with elevated salinities. The site will be maintained to flush consistent with nearby natural areas. C. Monitoring Carefully planned monitoring plans are key to the successful establishment and long-term viability of created wetlands. Monitoring data will identify areas where re -plantings are required; provide insight into the effectiveness of water flows and levels based on species composition, substrate conditions and wildlife use; determine how elevations are affecting diversity and composition; assess water quality as needed; identify areas of erosion so that corrective measures may be instituted; and identify whether nuisance and exotic species need to be controlled. Successful monitoring will collect data not only on vegetative cover, but will also assess other wetland functions and stability of wildlife using the site. Created saltmarsh would not be immediately expected to contain all of the vegetative and wildlife species as a natural marsh, however, with proper monitoring and maintenance the diversity and abundance of species will reflect conditions within nearby natural systems. A detailed monitoring plan for the site will be developed as part of the permitting for the project. Baseline monitoring will be conducted upon completion of construction to document site conditions. It is anticipated that long- term proposed monitoring activities will include: Photographic Monitoring ➢ Establishment of photo stations to document conditions within the wetlands over time. Vegetative Monitoring ➢ Establishment of transects and/or other quantitative sampling methods to document diversity and cover within the wetlands and uplands. Hydrologic Monitoring ➢ Installation of staff gauges within the wetlands, as well as one gauge on the historic dock. These gauges will be constructed and surveyed so that the wetland hydroperiods can be consistent with water levels in the Lagoon. The County may also install a rain gauge on site. Sediment Monitoring ➢ Inspection of the system to detect any areas of significant erosion that may cause problems in wetland operation. Water Quality Monitoring ➢ As part of the monitoring of the site, data including temperature, dissolved oxygen, salinity, and ph will be collected via meter readings. Samples to determine influent and effluent levels of TSS, TN and TP may be included as part of the proposed monitoring. Wildlife Assessment ➢ Saltmarsh habitat is a rare resource within Indian River County. Protected species known to utilize saltmarsh habitat include: Reddish egret (Egretta rufescens), Roseate spoonbill Page 16 153 Contract# IRL2018-13 Encumbrance#s GL01-1701($36,000) & GLO1-1895($25,000) (Platalea ajaja), Tricolored heron (Egretta tricolor), Wood stork (Mycteria americana), Atlantic salt marsh snake (Nerodia clarkii taeniata), and Little blue herons (Egretta caerulea). In addition, a wide variety of non -listed wading birds, songbirds, raptors, small mammals, fish and aquatic invertebrates would be expected to utilize the created habitat on site. The proposed monitoring plan will include assessment of wildlife usage on site. This data will be evaluated as part of the operation of the wetland to ensure that foraging, roosting and nesting habitat is maximized. D. Maintenance As part of the permitting for the project, a maintenance plan will be developed for the site. Elements of the maintenance plan should include, at a minimum: ➢ Routine inspection of the pump station, discharge channel, and all structures (e.g. culverts, outfall structure) to clear debris and maintain operation. ➢ To the extent feasible, work in areas when the site is not inundated (e.g. low tide). ➢ Minimize trampling of vegetation (vary access routes to avoid creating pathways) ➢ Spot spray areas where nuisance and/or exotic species are identified. The plan will include minimal use of herbicide (application is proper based on target species). Additionally, the hammock area to the east of the wetland will be treated over time to reduce the potential for this area to be a seed source of Brazilian pepper. ➢ This plan proposes to maintain the site as an herbaceous wetland system. To this end, the plan will include installation of screens and/or filters to collect mangrove seeds and prevent them from entering the wetland. Maintenance procedures will include routine cleaning of these screens. ➢ In the event that extreme weather conditions occur (e.g. tropical storms, hurricanes), mangrove seeds entering the wetland via storm surge will be manually removed prior to germination. ➢ Fill in any areas of erosion and consider additional planting if needed to avoid future erosion. ➢ Coordination with other County Departments, FDEP, SJRWMD, and others, as needed, to determine if there are water quality issues in the nearby areas of the Lagoon that may require that the pump station be turned off for periods of time. ➢ Maximize mosquito control via encouraging establishment of resident fish population. E. Educational Programming The County will develop an extensive educational program for the site. This plan will be prepared with assistance from our various project partners (provided in the application materials). This collaborative effort will include the following: ➢ Educational signage focusing on water quality in the IRL, with emphasis on the benefits of wetland restoration and BMP's that the public can adopt; ➢ Educational signage and other exhibits describing the need for proper management of stormwater entering the IRL; ➢ Educational signage and exhibits describing safe boating practices with respect to wildlife conservation and resource protection; ➢ Monthly educational programs on-site lead by staff or other project partners — these events will include both students and the general public; ➢ Educational exhibits detailing the history of the Jones' site and its contribution to the IRL. Page 17 154 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) V. TASK IDENTIFICATION Indian River County shall complete the following tasks: 1. Quarterly Progress Reports: The County will prepare and submit quarterly progress reports after the first quarter following contract execution and continuing to project completion. 2. Collection of Baseline Monitoring Data: The County will collect baseline monitoring data following the completion of construction to document site conditions following completion of construction. 3. Project Administration and Final Report: The County will complete 100% of the project and will submit a project final report. The final report will provide copies of the as-builts and the results of the baseline monitoring event. VI. DELIVERABLES AND TIME FRAMES It is anticipated that the work will be completed based on the following timeline: TASK ANTICIPATED TIMELINE INITIATION COMPLETION Final Design and Permitting 04/30/2018 09/03/2018 Finalize State of Work and Execute Final Agreement N/A 1 10/01/2018 RFP for Construction 08/01/2018 10/30/2018 Mobilization , 11/05/2018 11/19/2018 Site Survey 11/19/2018 12/10/2018 Preparation & Submittal of First Quarterly Progress Report 12/14/2018 01/01/2019 Clearing, Earthwork & Installation of Structures 12/17/2018 04/15/2019 Preparation & Submittal of Second Progress Report 03/15/2019 f 04/01/2019 Start -Up & Develop Hydrology 04/01/2019 N/A Preparation & Approval of As=Builts 04/15/2019 05/06/2019 Planting 05/13/2019 06/13/2019 Completion of Construction d N/A 06/28/2019 De -Mobilization & Site Clean -Up 07/01/201.9 07/15/2019 Preparation of Final Report 06/17/2019 , 08/02/2019 Page 18 155 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLOI-1895($25,000) VII. BUDGET The engineer's preliminary construction cost for the project is presented below. JONES' PIER WETLAND RESTORATION ESTIMATE OF CONSTRUCTION COST BASED ON CONCEPTUAL PLAN Description tem uanti Unit Unit Price Total Site Construction $139,455.00 $3,200.00 2 Preparation of Interim & Final Reports Mobilization 1 LS $7,500.00 $7,500.00 Clearing (Based on Wetland Restoration area 3.8 AC $3,000.00 $11,40-0-00 Haul Clearing Debris off-site and disposal 1 LS $3,500.00 $3,500.00 Pond Excavation 3 ponds -based on 6' depth 14,500 CY $4.00 $58,000.00 Haul Fill on-site and stockpile and depth of 6' 14,500 CY $2.00 $29,000.00 Rough Gradin Site 3.8 AC $2,000.00 $7,600.00 Final Gradin Pond contouring - per pond 3 EA $7,500.00 $22 500.00 Subtotal $139500.00 Storm Drainage & Erosion Control 12" ADS N-12 for pond outfall pipe 100 LF $23.00 $2,300.00 18" ADS N-12 pond connector pipes 200 LF $34.00 $6,800.00 Stabilized road restoration for pipe install 1 LS $6,500.00 $6,500.00 Solar Pump house / system 1 EA $4,000.00 $4,000.00 Control Structure 1 EA $2,500.00 $2,500.00 Erosion Control 1 LS $3,500.00 Planting __L$3,500.00 Subtotal $25,600.00 Procure & Install Plant Materials 1 LS $23,355.00 $23.3550.00 Professional Services __ Subtotal $23,355.00 Survey Stakeout 1 LS $6,000.00 $6,000.00 Engineer Coord. and meetings through Phase I Construction 1 LS $6,000.00 $6,000.00 Subtotal TOTAL $12,000.00 $200,455.00 An overall summary of the costs included in the grant application request are included below. Task Description IRL NEP Funding IRC Cash Contribution IRC In -Kind Servicesl 1 Project Construction $61,000.00 $139,455.00 $3,200.00 2 Preparation of Interim & Final Reports $0.00 $0.00 $3,500.00 3 Baseline Data Collection & Report $0.00 $0.00 $2,500.00 4 Design of Educational Exhibits $0.00 $0.00 $3,000.00 5 Construction of Educational Exhibits $0.00 $3,000.00 $4,500.00 Summary Cost $61,000.00 $142,455.00 $16,700.00 Project Total Cost $220,155.00 1 - The County has funded $37,150.00 towards the completion of the Master Plan & development of the Conceptual Design. Final Design & Permitting is anticipated to include approximately $25,000.00 of contractor fees and in kind services, which is not included in the budget presented above. Page 19 156 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) Jones' Pier Conservation Area Wetland Restoration Attachment 1 Wetland Restoration Conceptual Plan Page 20 157 Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) �� _ J.UP1Gt.E tRAtl••��'��Sa,I � f' h 4 � S ! U = 1. O< m m m ._ I -Zi i ch M Cu � r Q' fZil,� �Cl) �. nm i •,, o / zm C!-4 F 1 j5 0 ' Z -4 _ O �- � 1` sZ = n mw z Amo �m D O 1 I JONES PIER WETLAND RESTORATION 77TOXNrLETRAIL. VERO BEACH INDWF PIVER COUNTY, FL PROPOSED PLAN EXHIBIT - 1 9 ve s.20,rHSi ET PW. (7M 7MI617 13� � � (7>� �,J817 ENGINEERING, INC. MOIABOAMM&1MQM&AMORTS LR WLAP6M1-fHQM)SilSla CONSATR10EPMEM CAMM Fr.i9KE0.•fH 1ft9M °f D T" PT txn>< IF, 70+8 CtM20 TH DA TEF ISSLED FES 2018 SCALE AS NOTM Page 21 158 O u WETLAND 15'x25' lirBUFFER rBOARDWALK II Z/,T I SEATING AREA • •�%:�:f:.•.,. � � f Vit: • ■ p �� r~ � p � ' G� f:. is —vn,c 15X25 WETLAND BOARDWALK BUFFER SEATING AREA i PROPOSED LEGEND SOLAR PUMP W � auaawu.nm 20NE 'A' /UPLAND RESTORATION -0.94 AC Z ' I I ZONE'B'/GRASS MARSH -1.05 AC" I+ ZONE 'C' / SHALLOW MARSH - 0.91 AC " ZONE'D'/ DEEP MARSH - a12 Ac - e,eun ores«awrr.ua »o a!bk ep•1 a/.WMMGinwl 'T� ZONE'E'/OPEN WATER -0.75AC" I WETLAND BUFFER -0.38 AC I 'TOTAL WETLAND AREA - - 2.83 AC WIDE ALKING TRAIL UNIMPROVED f WALKING PATH 8' WIDE WALKING TRAIL PROPOSED PLANTING LIST ME auaawu.nm cmaamn.tn eatmeu laRc .roma . Ip,kn R.,Mnbn p„fr.n.pkkNnrb » e,eun ores«awrr.ua »o a!bk ep•1 a/.WMMGinwl 'T� knYMh fkn,.�niM4lbhn. ]e ae`»n.n. im .«+.bwo•, ,oar �m .» Mn N,Y nk _aHY » e a,nu.r, b,p ,fee C p�ksYvrt 4tMe•ebro.. .00 -pslk blR•M AAa.Yf.,ae AO ,aeKn. mkA.r,ka nm _ Mw.fr,r,nf A,we.ro.. a» akip,.Yne , .punk» AwM1��k.Min,.w-f m N 1 inch = 120 ft, mut motvafflnoq amemu win I mumumum .roma ak�.n. obwnk�epr,n .» u,nnne„ Nire ,» C fb,a.f tl,M MMVkalk.kpS Y"N bbtoM m kk. eN,.en akip,.Yne , ro S.Mn. f+p,.,k AfnNbf� K, i•A 0 Dem u,w, WM,vM Mmr.. Yw, fW tk.n.,esf ekfr"� ailA,(,YI ]?] F Kline Bt!n Sn Y•kn pph,,lMpe•et pmeNRm.s PsaYfM � eW }a lak,rnp•m Il lY-e,kYtbbrs+ » N N U Cd P. kn rl Contract# IRL2018-13 Encumbrance#s GLO1-1701($36,000) & GLO1-1895($25,000) Page 23 160 � 2m r eolp in 0 40 �2 2 �l m I t rZ sm f N � N i� Q t Li o C N O o 2 w� �Q m otic N 11 nSp ppm ppr !Z Tr yrW a o a xa W JONES PIER PROPOSED �■ 1035 .10TH STREET VER08EACH. fLll%OPH. TN M1F FF_R 7018 TLAND RESTORATION 1,9".JUNGLE TRAIL, VERO EEACH CROSS SECTION �� ENGINEERING,INC. 5694015 FX (mi "O -MU FX(773)77&MI7EXHIBIT-3 T�OVIN DAMML&V FES 2018 PIVER COUNTY, FL M1 ABOWMVMLAMM WAAZOCMT13 Cg6lATN0@J0lh'EM OMM KU0AMLFL-FH(GQIri1510 FT.VMMFL-VH 4a%M SCALE AS NOTED Page 23 160 Colas a#IRL2 18-13 E c mb pc A GL b!7 \$ RO 2 & GL bla9 ($25$0) Page 2 161 i t ° ( � r -o � §�§ » $ b CAI z_ a ) . , i-, z \ $ Im }t§ §§2§ � §§co§2§2 § \ « ■ « |®2 ! E$ « | Fk } k : ■| s §§ _ �% 8 | { _ . ms6E JONES PIER PROPOSED ET 0--!31424Wqk DR4WN PT FES r£�o� ___�aa�. OBV EXHIBIT EGIN�mN� INC.&C 2 �2# C FEP 20 INDIAN RIVER COUNTY, � _MFMMF� _�° � ! Page 2 161 Contract# IRL2018-13 Encumbrance#s GLOI-1701($36,000) & GLO1-1895($25,000) ATTACHMENT B — COUNCIL'S SUPPLEMENTAL INSTRUCTIONS (sample) COUNCIL SUPPLEMENTAL INSTRUCTIONS # DATE: TO: FROM: , Project Manager CONTRACT/PURCHASE ORDER NUMBER: CONTRACT TITLE: The Work shall be carried out in accordance with the following supplemental instruction issued in accordance with the Contract Documents without change in the Contract Sum or Contract Time. Prior to proceeding in accordance with these instructions, indicate your acceptance of these instructions for minor changes to the work as consistent with the Contract Documents and return to the Council's Project Manager. 1. CONTRACTOR'S SUPPLEMENTAL INSTRUCTIONS: 2. DESCRIPTION OF WORK TO BE CHANGED: 3. DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS: Contractor's approval: (choose one of the items below): Approved: Date: (It is agreed that these instructions shall not result in a change in the Total Compensation or the Completion Date.) Approved: Date: (Contractor agrees to implement the Supplemental Instructions as requested, but reserves the right to seek a Change Order in accordance with the requirements of the Agreement.) Approved: Acknowledged: , Council Project Manager , Council Contracts Administrator cc: Contract/Purchasing file Page 25 Date: Date: 162 GRANTNAME: Indian River Lagoon National Estuary Prog. GRANT# IRL2018-13 AMOUNT OF GRANT: $61,000.00 DEPARTMENT RECEIVING GRANT: General Services- Parks Division/Conservation Lands CONTACT PERSON: Beth Powell TELEPHONE: 772-226-1873 1. How long is the grant for? 12 months 2. Does the grant require you to fund this function after the grant is over? 3. Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? 4. Percentage of match to grant 72% % 5. Grant match amount required % $1591155 Starting Date: X X X Oct. 1, 2018 Yes No Yes No Yes No 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? Optional Soles Tax /Parks Jones Pier Improvements (Account 031521072-066540.18010)S119.100 and Native Uptands/Perks/Jones Pier Improvements (A=unt #12721072-03349016010) S23,355: $16,700 in-kind services 7. Does the grant cover capital costs or start-up costs? X Yes No If no, how much do you think will be needed in capital costs or start-up costs: $ (Attach a detail listing of costs) S. Are you adding any additional positions utilizing the grant funds? Yes X No If yes, please list. (If additional space is needed, please attach a schedule.) Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 1 Retirement - Contributions 012.13 Insurance - Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching $ TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs WWedin Pwk&Cansmtion.nonewoo"pmwo d monthly electric for pump -est. 525/mo 10. What is the estimated cost of the grant to the county over five years? R 25,000 O&M for entire site u ' Grant Amount Other Match Costs Not Covered Match Total First Year $61,000 $ $159,155 $220,155 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year 1 $ 1 $ $ $ QOW a�edp Er¢+OaeiPowea SlbnatUCe Of Preparer: p Elizabeth Powell Il i%l Date: aom m,a.n.o, o4ssle.am / 163 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: October 13, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: North County Septic to Sewer Phase 1 Construction Services - Amendment No. 1 to Work Order No. 3 DESCRIPTIONS AND CONDITIONS: On December 20, 2016, the Board of County Commissioners (BCC) approved Work Order No. 3 with Masteller and Moler, Inc., (M&M) to provide contract specifications, bid documents, bidding services and construction administration/observation services for the North Sebastian Septic to Sewer, Phase I Commercial Area. ANALYSIS: On August 10, 2017, staff issued a notice to proceed for the Contractor (Timothy Rose Contracting) to begin work. Soon thereafter a work change directive was issued to add 50 additional calendar days to the contract due to hurricane Irma. Although the subject project was primarily installing gravity sewer, the project also included the installation of approximately 3,200 linear feet (LF) of watermain. Since the project had a St. Johns River Water Management District (SJRWMD) cost -share grant for the septic to sewer portion, staff directed the contractorto concentrate their efforts on completing the gravity sewer portion to meet the SJRWMD grant deadline of September 30, 2018. M&M has exhausted the allocated funds under Work Order No. 3 specifically for task C (Construction Administration/Observation). The request for an increase in allocation was based on additional time required, which amounted to a 20% increase. Therefore, the specific line items that are increased and covered underthe Amendment No. 1 to Work Order No. 3 are listed in the man-hour breakdown for a sum amount not to exceed $13,395.00, bringing the revised total to $138,665. FUNDING: Funds for this project are derived from the North County Sewer project account in the capital fund. Capital funds are generated from impact fees. Furthermore, new system growth has created the need for the expansion or construction of the system, and that new growth will benefit from the construction of the system. Description Account Number Amount North County Sewer 472-169000-15501 $13,395.00 RECOMMENDATION: Staff recommends approval of Amendment No. 1 to Work Order No. 3 and requests that the Board of County Commissioners authorize the Chairman to execute the amendment on their behalf to engage the services of Masteller and Moler, Inc., for a sum amount not to exceed of $13,395.00. ATTACHMENT(s): 1. Amendment No. 1 to Work Order No. CCNA-2017-WO 3 North County Sewer System -Phase 1 Construction Services 164 Page 1 of 1 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@640D2273\@BCL@64OD2273.docx M 1 AMENDMENT NUMBER 1 WORK ORDER NUMBER 3 NORTH COUNTY SEWER SYSTEM — PHASE ONE CONSTRUCTION SERVICES This Amendment 1 to Work Order Number 3 is entered into as of this _ day of , 201, pursuant to that certain Continuing Contract Agreement for Professional Services, dated November 4th, 2014, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into the 24th day of October, 2017 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, apolitical subdivision of the State of Florida ("COUNTY") and Masteller & Moler, Inc. ("Consultant"). 1. The COUNTY has selected the Consultant to perform the professional services set forth in existing Work Order Number 3, Effective Date December 20, 2016. 2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A attached to this Amendment and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth, and within the timeframe more particularly set forth in Exhibit A, all in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above -referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: MASTELLER�&% MOLER, INC By: Earl H. Masteller, PE, BCEE Title: President By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'Bryan, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 165 EXHIBIT "A" AMENDMENT NO. 1 TO WORK ORDER NO. 3 NORTH COUNTY SEWER SYSTEM — PHASE ONE CONSTRUCTION SERVICES This Amendment No. 1 to Work Order No 3 has been prepared to amend Work Order No. 3 which was approved by the Board of County Commissioners on December 20, 2016. Work Order No. 3 involved Engineering Services in connection with bidding and construction of Phase One of the North County Sewer System which was to have been totally completed by July 6, 2018. Our fee for services was based on Final Completion by July 6, 2018 but we were able to provide services based on the contracted fee up to September 30, 2018. The additional services covered by this Amendment No. 1 to the project will provide for additional engineering services during the remainder of the project's construction. The proposed scope of work is itemized below: Scope of Work: Construction Administration / Observation Masteller & Moler, Inc. will provide engineering services during the project's construction and completion process generally including the following: Construction Administration/ Certification's 1. Conduct periodic progress meetings (record and maintain meeting minutes). 2. Interpret the project documents (contract, plans and specifications) to help facilitate the construction activities and to respond to issues raised by the Contractor. • Analyze and address problems that arise (trouble -shoot). • Evaluate value engineering change order proposals and provide recommendations to Utilities Dept. for their direction. • Evaluate change orders and time extension requests. 3. Review Contractor pay requests and provide recommendations to Utilities Dept. to prevent delays and to facilitate prompt process by the County. • Contractor's pay request will be submitted to the County with appropriate backup and recommendations for payment and/or withholding of payment. 4. Process (catalog) and review RFIs and provide recommendations to Utilities Dept. 5. Coordinate and conduct punchlist procedures beginning with Initial Walkthrough (IW) within five (5) days of Substantial Completion. 6. As -built reviews. 7. Project close-out procedures and Engineer's Certifications as required. Upon satisfaction that items of work have been completed in substantial conformance with the project documents, a construction completion package will be prepared and submitted to the Utilities Dept. The package will include inspection reports; field survey data provided Exhibit "A" - 1 166 by the Contractor; testing data provided by the Contractor; final as -built plans provided by the Contractor. meeting documentation; documentation of field changes; progress and final payment documentation; Contractor RFIs and change order requests; approved change orders; and final project punchlists. Construction Observation & Start -Up 1. Observe the Contractor's construction activities and materials incorporated into the work during periodic site visits. • Prepare and maintain written reports of the Contractor's progress and of significant events affecting the work. • Record noteworthy incidents or events with video and/or still photography. 2. Observe and document construction testing activities — including materials testing, utility testing, and other related activities. Fee Schedule: Masteller & Moler, Inc. will provide the described services for a not to exceed fee of $13,395.00. The anticipated tasks and specified staff with estimated hours is shown in the attached "Estimated Fee Breakdown." Time Schedule: Final Construction to be completed on or before November 30, 2018. 8101422 (W0g3 Amend#1 18-1019.daa) Exhibit "A" - 2 167 INDIAN RIVER COUNTY NORTH COUNTY SEWER SYSTEM PHASE ONE - ADDITIONAL CONSTRUCTION SERVICES AMENDMENT NO.1 TO WORK ORDER NO.3 ESTIMATED FEE BREAKDOWN Fae L 1422 Fee Breakdown_18-1018idsx Exhibit "A" — Page 3 - 168 Professional Engineer Project Manager Project Inspector Administration $ 175.00 $ 110.00 $ 85.00 $ 60.00 Total Costs Hours Amount Hours Amount Hours Amount Hours Amount Address Issues 1 $ 175.00 3 $ 330.00 $ - $ - $ 505.00 Change Orders Periodic Progress 2 $ 350.00 2 $ 220.00 2 $ 170.00 $ - $ 740.00 Meetings Pay Requests 1 $ 175.00 4 $ 440.00 $ - $ - $ 615.00 RFI $ - 2 $ 220.00 $ - $ - $ 220.00 Punch List/ Walkthru 4 $ 700.00 8 $ 880.00 8 $ 680.00 $ - $ 2,260.00 As -Built Review 1 $ 175.00 8 $ 880.00 $ - 2 $ 120.00 $ 1,175.00 Construction Observations 4 $ 700.00 $ - 62 $ 5,270.00 $ - $ 5,970.00 Project Close-out / Certifications 2 $ 350.00 8 $ 880.00 8 $ 680.00 $ - $ 1,910.00 Total (hrs/cost) 15 $ 2,625.00 35 $ 3,850.00 80 $ 6,800.00 2 $ 120.00 $ 13,395.00 Fae L 1422 Fee Breakdown_18-1018idsx Exhibit "A" — Page 3 - 168 Office of the INDIAN RIVER ' C OUNTY * . ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: October 30, 2018 SUBJECT: Amendment No. 1 to Red Tide DEP Agreement No. ABO10 On October 19, 2018, Indian River County entered into Agreement No. ABO 10 with the State of Florida, Department of Environmental Protection (DEP) for cleanup of fish/marine life debris associated with red tide. On October 30, 2018, an amendment to Agreement No. ABO10 was approved in order to add additional manpower to accelerate the pace of cleanup of debris, and additional supplies as needed. Attached is the approved Amendment No. 1 with the addition of Task 3, Biological Debris Removal (Existing Staff — Documented Overtime), and Task 4, Biological Debris Removal. Following is the Revised Cost Estimates based on the amendment to the agreement: Indian River County Red Tide Revised Cost Estimates 10/26/2018 Item Description Estimated Costs Debris Removal $355,48 Hauling/Transportation $21,581 Landfill Disposal $5,688 County Overtime $10,487 Miscellaneous Costs $25,000 Contingency (25%) $104,55 Total Estimate Cost $522,79 NOTE: These are estimates only, costs are subject to change. 169 Funding Funding for these expenses will be provided by the Florida Department of Environmental Protection Grant on a 100% basis with no required local match. Any expenses not covered by the FDEP grant will be provided from Transportation Fund reserves. These expenses will be accounted for in account number 11121441-033490-19005 (Transportation Fund/Road & Bridge/ Other Professional Services — Red Tide Disposal). On October 23, 2018, the Board Authorized a Budget Amendment of $144,825. Based on the revised estimates an additional Budget Amendment of $377,970 is needed to cover the total estimated costs of $522,795. Staff Recommendation Staff recommends that the Board of County Commissioners: 1. Ratify Amendment No. 1 to grant agreement ABO10 with the Florida Department of Environmental Protection to fund debris cleanup for Indian River County as executed by the County Administrator. 2. Authorize an additional budget amendment in the amount of $377,970 to allocate funding of expenses for a total budget amendment of $522,795. Attachments: DEP Agreement No. ABO 10 Amendment No. 1 170 DEP AGREEMENT NO. ABO 10 AMENDMENT NO. 1 THIS AGREEMENT as entered into on October 19, 2018 between the STATE U, DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "Department" INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS (hereinafter referred to as the "Grants, is hereby amended. WHEREAS, the Governor's Emergency Order allows for cleanup of fish/marine life debris associated with red tide, and the Grantee has requested additional funding for this purpose; and, WHEREAS, the Department has agreed to provide additional funding for this purpose. NOW, THEREFORE, the parties hereto agree as follows: Section 5 of the Standard Grant Form is hereby revised to show a total amount of funding of $522,795. Attachment 2, Section 4 is hereby revised to add Salaries/Wages as a budget category eligible for cost reimbursement. The following is hereby added to Attachment 3 as Task 3: Task 3: Biological Debris Removal (Existing Staff — Documented Overtime Only) Deliverables: The Grantee will collect and remove biological debris associated with the red tide in the Atlantic Ocean, coastal and interior waters of Indian River County. Documentation: The Grantee will submit a signed acceptance of the completed work by the Grantee. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. 4. The following is hereby added to Attachment 3 as Task 4: Task 4: Biological Debris Removal Deliverables: The Grantee will purchase supplies as needed for the collection and removal of biological debris associated with the red tide in the Atlantic Ocean, coastal and interior waters of Indian River County. Documentation: The Grantee will submit a signed acceptance of the completed work by the Grantee. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. 171 Attachment 3, PROJECT TRvIELINE is hereby deleted in its entirety and replaced with the following: PROJECT TIMELINE: The tasks must be completed by, and all documentation received by, the corresponding task end date. Task Position Title Red Tide Budget Budget Task Start Task End No. Task Title Location Category Amount Date Date I Executed Contract for Contractual $481,620 10/18/2018 12/16/2018 Biological Debris Removal 2 Biological Debris Disposal Miscellaneous/ $5,688 10/18/2018 12/16/2018 Indian River Other Expenses Biological Debris Removal (Existing Staff— 3 County Salaries $10,487 10/18/2018 12/16/2018 Documented Overtime Only) 4 Biological Debris Removal Miscellaneous/ $25,000 10/18/2018 12/16/2018 Other Expenses Total: $522,795 6. The following is hereby added to Attachment 3 as the Salary by Task: SALARY BY TASK: Cost reimbursable funding hourly rate(s) by position may not exceed those indicated below. The rates below reflect overtime rates for existing Grantee positions. Task No. Position Title Hourly Rate 3 Equipment O erator $37.39 Exhibit — 1 of Attachment 5, Special Audit Requirements is replaced with the Exhibit — la, attached hereto and incorporated by reference. 8. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency may appear between the Agreement and this Amendment, the provisions of this Amendment shall control. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 172 IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed the day and year last written below. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS _ Jason Ii. 1370 -11 n. Z.`ounty Adr Date:---- B%,: ate:---- STATE OF FLORIDA DEPARTMENT OF I:N V I RON M I'N'I'A 1. PRO"1'!:C'i`l ON Secreart• or Designee •1'or Agreements %vith govemmental boards/commissions: if someone other than the Chairman signs this Amendment, a resolution, statement or other document authorizing that person to sign the Amendment on behalfof the Grantee must accompany the Amendment. List of attachments.!exhibits included as part ofthis Amendment: Specifv'1'vpe Letter/Number Description (include number of pages) Exhibit 5 -la Special Audit Requirements (I page) DEP Agreement No. AIi010, Amendment No. 1, Pa -,e3 of 3 173 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Audit Requirements EXHIBIT — I FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Federal Resources Awarded to the Reci fent Pursuant to this Agreement Consist of the Following: Federal Program Number CFDA Federal Agency Number State Appropriation CFDA Title Funding Amount Category CSFA Title State Program State Resources Awarded to the Recipient Pursuant to this A reement Consist of the Following Matching Resources for Federal Pro rams: Federal State Program Appropriation Number Federal Agency CFDA CFDA Title Funding Amount Category State Resources Awarded to the Recipient Pursuant to this A reement Consist of the Following Resources Subject to Section 215.97 F.S.: State CSFA Title State Program State CSFA or Appropriation Number Funding Source Fiscal Year Number Funding Source Description Funding Amount Category Original Florida Executive Order 18- 2018-2019 37.039 Statewide Surface Water Restoration $144,825 140891 Agreement 221 as amended and Wastewater Projects Amendment Florida Executive Order 18- 2018-2019 37.039 Statewide Surface Water Restoration $377,970 140891 1 221, as amended and Wastewater Projects Total Award 1 $522,795 For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA) [www.cfda.gov] and/or the Florida Catalog of State Financial Assistance (CSFA) rhttps://apps.fldfs.com/fsaa/searchCatalog.asl2x]. The services/purposes for which the funds are to be used are included in the Agreement's Grant Work Plan. Any match required by the Recipient is clearly indicated in the Agreement. 174 8. K_ Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of County Commissioners From: Acting Budget Manager Date: October 30, 2018 Subject: Miscellaneous Budget Amendment 019 Description and Conditions Indian River County has received insurance and FEMA proceeds totaling $37,898 for the Hurricane Matthew repairs Verotown, LLC performed at Historic Dodgertown. Exhibit "A" appropriates $37,898 for this reimbursement to Verotown, LLC. Staff Recommendation Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2017-2018 budget. 175 RESOLUTION NO. 2018- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2017-2018 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2017-2018 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2017-2018 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2017-2018 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2018. Attest: Jeffrey R. Smith Clerk of Court and Comptroller Deputy Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners In Peter D. O'Bryan, Chairman APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY COUNTY ATikTONEY Resolution No. 2018 - Budget Office Approval: Exhibit "A" Kristin Daniels, Acting Budget Manager Budget Amendment: 019 Entry Number Fund/ Department/Account Name Account Number Increase Decrease 1. Revenue Dodgertown Reserves/Intergovernmental/FEMA Grant- 308033-331587-17001 $34,606 $0 Hurricane Matthew Dodgertown Reserves/Miscellaneous/Insurance Proceeds- 308038-369301-17001 $3,292 $0 Hurricane Matthew Expense Dodgertown Reserves/Dodgertown/Maintenance- 30816275-034610-17001 $31,452 $0 Buildings/Hurricane Matthew Dodgertown Reserves/Dodgertown/Other Machinery & 30816275-066490-17001 $6,446 $0 Equipment/Hurricane Matthew 177 S, L, Office Of Consent 1110612018 INDIAN RIVER COUNTY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners THROUGH: Richard B. Szpyrka, P.E., Public Works Directo �p_ FROM: William K. DeBraal, Deputy County Attorney N' DATE: October 30, 2018 ATTORNEY SUBJECT: Acceptance of Bill of Sale from Abandonment of City Utility Easement for the SR 60/43rd Avenue Project In June 2015, the County and the Florida Department of Transportation (FDOT) entered into a County Incentive Grant Program Locally Funded Agreement (Incentive Agreement) whereby FDOT would acquire the needed right-of-way for the SR 60/431d Avenue intersection improvements (Project) with the cost of acquisition to be split equally between the parties. As a result of title searches, surveying and performing utilities locations, an additional City of Vero Beach Utility easement has been found along 43nd Avenue. The easement is for an out of service sewer force main that is no longer needed as its location will be part of the new roadway. At its meeting of November 6, 2018, the City of Vero Beach City Council will consider abandoning the easement and issuing a bill of sale to the County for whatever remains in the easement (see resolution and bill of sale attached). The PVC pipe that is occupying the easement will either be removed or most likely grout filled in place during the construction process and covered by road building material. A map attached to this memo shows the easement highlighted in yellow. This is one of the final actions that must take place before FDOT can certify the right-of-way as being ready for construction. The City and the County are currently negotiating an agreement for the relocation of the utilities along 431 Avenue from 1811 Street to 26th Street and along State Road 60 from 381h to 44t1 Avenues.- That agreement will be brought to the Board for consideration in the near future. FUNDING. Funding for this matter is budgeted and available in Optional Sales Tax/Construction in Progress/43rd Ave/181h St to 26th St, Acct #31521441-066510-06041. An exact cost amount to demolish or remove the pipe cannot be determined at this time, however it is estimated to be less than $1,000.00. 178 City Utility Subordination, SR 60/431d Avenue October 30, 2018 Page 2 RECOMMENDATION. Staff recommends the Board of County Commissioners accept the Bill of Sale of Utility Facilities from the City of Vero Beach for the SR 60/43rd Avenue Project and authorize the Chairman to execute the Bill of Sale on behalf of the Board. Attachments: Bill of Sale of Utility Facilities City of Vero Beach Resolution Map of Easement Copy to: Richard B. Szpyrka, P.E., Public Works Director William Johnson, P.E., Roadway Production Engineer Robin Brisebois, FDOT 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309 Stefanie Beskovoyne Assistant City Attorney City of Vero Beach SBeskovoyne().COVB.org 179 BILL OF SALE OF UTILITY FACILITIES TO INDIAN RIVER COUNTY, FLORIDA KNOW ALL MEN BY THESE PRESENTS, that: THE CITY OF VERO BEACH, a Florida municipal corporation, whose mailing address is P.O. Box 1389, Vero Beach, Florida 32961 ("GRANTOR"), in consideration of value received, the receipt and sufficiency of which is hereby acknowledged, has and does hereby grant, bargain, sell, transfer, and deliver unto INDIAN RIVER COUNTY, a political subdivision of the State of Florida, whose mailing address is 1801 27`'' Street, Vero Beach, Florida 32960 ("GRANTEE"), as of the date of acceptance entered below: That portion of the out of service City sanitary sewer force main located within the utility easement abandoned pursuant to Resolution No. 2018 - _ ("Utility Facilities") and now located in the County's 43�a Avenue right-of=way, with an approximate value of $10 (TEN DOLLARS), TO HAVE AND TO HOLD the same unto GRANTEE forever, and GRANTOR hereby warrants to the GRANTEE that it has free and unencumbered title to the Utility Facilities, that all persons or entities which have supplied labor or materials with respect to these Utility Facilities have been paid in full, that none of them has any claim whatsoever with respect thereto, and that the GRANTOR has full authority to make this conveyance and will warrant and defend the sale of said Utility Facilities hereby made unto GRANTEE against the claims and demands of all persons whomsoever. SIGNATURE PAGES TO FOLLOW lRemainder of Page Intentionally Left Blank] Page 1 of 3 1 180 IN WITNESS WHEREOF, GRANTOR has herein set its hand and seal the day and year entered below. ATTEST: Tammy K. Bursick City Clerk SEAL STATE OF FLORIDA COUNTY OF INDIAN RIVER GRANTOR: CITY OF VERO BEACH, FLORIDA James R. O'Connor City Manager The foregoing instrument was acknowledged before me this day of 2018 by James R. O'Connor, as City Manager of the City of Vero Beach, as Grantor. He is personally known to me. NOTARY PUBLIC Print/Stamp Name: My Commission No.: My Commission Expires: [NCffA ti l' ; FA i .j ADMINISTRATIVE REVIEW (For Internal Use Only—Sec. 2-77 COVB Code) Approved as to form and legal sufficiency: Approved as to technical requirements: Stefanie A. Beskovoyne Robert J. Bolton Assistant City Attorney Director, Water & Sewer SIGNATURES CONTINUE ON NEXT PAGE Page 2 of 3 181 ACCEPTANCE OF CONVEYANCE OF UTILITY FACILITIES The conveyance to Indian River County of the foregoing Bill of Sale dated County as evidenced by the signature of the undersigned, GRANTEE: BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA alm Peter D. O'Bryan, Chairman BCC Approved: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to form and legal sufficiency William K. DeBraal Deputy County Attorney Approved: By Jason E. Brown County Administrator se certain Utility Facilities pursuant to the _ 2018 is hereby accepted by Indian River who is authorized to accept this conveyance. Page 3 of 3 182 Prepared by and return to: City Attorney P.O. Box 1389 Vero Beach, FL 32961-1389 RESOLUTION_NO. 2018 - (2018-R/E-413) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERO BEACH, FLORIDA, ABANDONING ALL OF THE CITY'S INTEREST IN THAT CERTAIN UTILITY EASEMENT DESCRIBED AS THE EAST TWO FEET OF THE WEST 27.00 FEET OF TRACTS FOUR AND FIVE, SECTION THREE, TOWNSHIP 33, RANGE 39 EAST, LYING NORTH OF THE MAIN RELIEF CANAL RIGHT-OF-WAY; ACCORDING TO THE PLAT OF THE INDIAN RIVER FARMS COMPANY SUBDIVISION AS RECORDED IN PLAT BOOK 2, PAGE 25 OF THE PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA NOW SITUATED AND LYING IN INDIAN RIVER COUNTY, FLORIDA PURSUANT TO THE EASEMENT RECORDED DECEMBER 30, 1970 IN OFFICIAL RECORD BOOK 371 AT PAGE 310 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA; AUTHORIZING THE TRANSFER OF ALL CITY INTERESTS IN THE ASSOCIATED SANITARY SEWER FORCE MAIN; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Vero Beach ("City") has an interest in that certain utility easement located on and encumbering the real property described as the East 2 Feet of the West 27 Feet of Tracts 4 and 5, Section 3 Township 33 South, Range 39 East, lying North of the main relief canal right-of-way; according to the plat of the Indian River Farms Company Subdivision as recorded in Plat Book 2 at Page 25 of the Public Records of St. Lucie County, now situated and' lying in Indian River County, Florida, pursuant to the easement ("Easement") recorded December 30, 1970 in Official Record Book 371 at Page 310 of the Public Records of Indian River County, Florida; and WHEREAS, said Easement now lies partially within certain real property deeded by the City to Indian River County ("County") for right-of-way purposes via City Deed, recorded September 18, 2015 in Official Record Book 2878 at Page 480 of the Public Records of Indian River County; and WHEREAS, the State of Florida Department of Transportation has requested that the City abandon its interests in the Easement in conjunction with the County's road improvement project at State Road No. 60 (201h Street) and along 43`d Avenue; and WHEREAS, pursuant to section 2-373 of the Code of the City of Vero Beach, the City may abandon its interests in an easement by the City Council adopting a resolution declaring the interest abandoned; and Page 1 of 3 C:\Users\bdebraal\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Out) ook\88vtZ1CHU\2018-RE-413. County 10.9.18 SB (003).doc 183 WHEREAS, the City's Water and Sewer Department has investigated the request and determined that the Easement is no longer needed by the City and the sanitary sewer force main is no longer in service and has no value to the City and any interest therein may be transferred to the County in conjunction with the abandonment of the Easement; and WHEREAS, the City Council finds that the aforementioned Easement and sanitary sewer force main are no longer needed by the City, granting the request to abandon the Easement and transfer the sanitary sewer force main described herein serves a municipal purpose and is in the public interest, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERO BEACH, FLORIDA, THAT: Section 1— Adoption of "Whereas". clauses. The foregoing "Whereas" clauses are hereby adopted and incorporated herein as forming the legislative findings, purpose, and intent of this Resolution. Section 2 — Abandonment of Easement. The City of Vero Beach, Florida, hereby declares abandoned all its right, title and interest the City has or may have in that certain Easement described as the East 2 Feet of the West 27 Feet of Tracts 4 and 5, Section 3 Township 33 South, Range 39 East, lying North of the main relief canal right-of-way; according to the plat of the Indian River Farms Company Subdivision as recorded in Plat Book 2 at Page 25 of the Public Records of St. Lucie County, now situated and lying in Indian River County, Florida, pursuant to the Easement and the sanitary sewer force main located within said Easement, is authorized to transfer to the County via Bill of Sale, attached hereto as Exhibit "A" and incorporated herein, authorizing the City Manager to execute said Bill of Sale on behalf of the City. Section 3 — Effective Date. This Resolution shall become effective upon final adoption by the City Council. This Resolution was heard on the_day of 2018, after which hearing it was moved for adoption by Councilmember seconded by Councilmember , and adopted by the following vote of the City Council: Mayor Harry Howle III Vice Mayor Lange Sykes Councilmember Laura Moss Councilmember Anthony W. Young Councilmember Val Zudans Page 2 of 3 C:\Users\bdebraal\AppData\Loca]\Microsoft\Windows\Temporary Internet Files\Content.Outlook\88MZICHU\2018-RE-413. County 10.9.18 SB (003).doe 184 ATTEST: Tammy K. Bursick City Clerk. [SEAL] CITY COUNCIL CITY OF VERO BEACH, FLORIDA Harry Howle III Mayor ADMINISTRATIVE REVIEW (For Internal Use Only—Sec. 2-77 COVB Code) Approved as to form and legal sufficiency: Wayne R. Coment City Attorney Approved as to technical requirements: Robert J. Bolton Director, Water and Sewer Approved as conforming to municipal policy: James R. 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CONSENT Indian River County Inter -Office Memorandum Office of Management and Budget Date: October 29, 2018 To: Members of the Board of County Commissioners Through: Jason E. Brown, County Administrator From: Kristin Daniels, Acting Budget Manager, Office of Management & Budget Subject: Indian River County Grant Contracts Description and Conditions Indian River County funds various agencies in its annual budget. Beginning last year, the agencies were required to sign a County Grant Contract. These agencies have signed the current year's contract and by this agenda item staff is requesting the Chairman execute the grant contracts located in the Board of County Commissioners' Office. Agency Type Children's Services Tourist Development Council State Agency/New Horizons Non -Profit Organizations Quasi -Non -Profit Organizations Amount approved FY 18/19 $1,663,965 $ 998,450 $ 310,575 $ 183,440 $1,735,342 The County Grant Contracts have been amended to authorize the County Administrator to execute moving forward. Attached are the amended County Grant Contracts. Recommendation Staff recommends the Board authorize the Chairman to execute the FY 18/19 grant contracts for the various agencies. Staff also recommends the Board approve the form of the two Indian River County Grant Contracts and authorize the County Administrator to execute the grant contracts in future years. Attachment Children's Services Funding Non -Department Agencies Standard Indian River Grant Form Travel Amended Indian River Grant Form I .. Childrens Services Agency Name Program Name Approved 2018-19 Big Bro & Big Sis of IRC Passport to Early Literacy $85,000 Big Bro & Big Sis of IRC Community Based Mentoring (FKA COP) 15,000 Boys & Girls Club of IRC Academic Lifeskills and Prevention 30,000 Catholic Charities -Samaritan Samaritan Center - Building Parents Capacity 30,313 Child Care Resources of IRC Conscious Discipline Immersion 31,006 Child Care Resources of IRC Professional Devel-Early Educators 24,300 Child Care Resources of IRC Psychological Services 6,600 Child Care Resources of IRC Subsidized, High Quality Childcare 200,000 Children's Home Societty Teen Life Choices 40,073 Dasie Hope Center Daisy Hope Center Tutorial Program 40,000 Early Learning Coalition Facilitating Language Development 56,606 Economic Opportunities Council Early Bird - Dodgertown & Indian Riv Academy 30,000 Education Foundation Step into Kindergarten 161,355 Feed The Lambs FTL Afterschool & Summer 7,500 GYAC After School Education Program, 41,195 Gifford Youth Orchestra Staging for their Future 15,000 Healthy Start of IRC Babies and Beyond 30,000 Healthy Start of IRC Doula Services 30,000 Healthy Start of IRC Parents As Teachers 30,000 Healthy Start of IRC Healthy Families 30,000 Healthy Start of IRC Nurse Family Partnership 10,000 The Hope for Families Center Shelter Program - Child Enrichment Specialist 44,930 Kindergarten Readiness Parent Engagement 17,500 The Learning Alliance Moonshot Academy 100,000 The Learning Alliance Moonshot Moment Reading Rocket 40,000 Miss B's Academic Enrichment Community Outreach 10,000 ORCA Living Lagoon 20,000 Pelican Island Audubon Soc. Audobon Advocates Afterschool Program 20,000 R.C.M.A Childcare Infant/Toddler/Mentoring Language 75,500 R.C.M.A Childcare Executive Partnership 48,895 Substance Abuse Council LifeSkills Training 100,000 Substance Abuse Council Redirect Program 110,000 Sunshine Physical Therapy Early Therapy Intervention 10,000 Tykes and Teens Infant Mental Health 69,150 Tykes and Teens Alternative to Out of School Suspension 24,042 Willis Sport Assoc. Reviving Baseball in Inner Cities League 20,000 Youth Guidance MELT child abuse/Group Mentoring 10,000 Total $1,663,965 189 TOURIST DEVELOPMENT FUND FY 18/19 Approved INDIAN RIVER COUNTY CHAMBER OF COMMERCE $468,147 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE $98,729 CULTURAL COUNCIL OF INDIAN RIVER COUNTY $75,000 INDIAN RIVER COUNTY HISTORICAL SOCIETY $32,000 TREASURE COAST SPORTS COMMISSION $200,000 VERO HERITAGE, INC. $20,000 VERO BEACH REGIONAL AIRPORT $25,000 DODGERTOWN $75,000 RESERVES $4,574 Total $998,460 STATE AGENCIES NEW HORIZONS $310,575 NON-PROFIT ORGANIZATIONS MENTAL HEALTH ASSOCIATION $23,421 UNITED AGAINST POVERTY fka HARVEST FOOD $10,453 211 PALM BEACH / TREASURE COAST, INC. $10,453 KEEP INDIAN RIVER BEAUTIFUL K.I.R.B. $52,813 VETERANS COUNCIL OF INDIAN RIVER COUNTY, INC. $86,300 Total $183,440 QUASI -NON-PROFIT ORGANIZATIONS SENIOR RESOURCE ASSOCIATION, INC. COMMUNITY TRANSPORTATION COORDINATOR $1,115,800 SRA -SENIOR SERVICES -MEALS & DAYCARE $123,700 GIFFORD YOUTH ACHIEVEMENT CENTER, INC. $97,840 PROGRESSIVE CIVIC LEAGUE OF GIFFORD $12,185 HUMANE SOCIETY OF VERO BEACH & IRC, FL., INC. $370,547 TREASURE COAST HOMELESS SERVICES COUNCIL, INC. $15,270 Total $1,735,342 C:\Users\rbommarito\Desktop\Non Depart Agency Bud Requests 1819 190 Indian River County Grant Contract This Grant Contract ("Contract') entered into effective this 1st day of October by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 and (Recipient), of (Address) For (Name of Program) Background Recitals A. The County has determined that it is in the public interest to fund the Tourism Function of the Indian River County Chamber of Commerce. B. The Recipient, by submitting a proposal to the County, has applied for a grant of money $ for the Grant Period 10/1/ — 9/30/ on the terms and conditions set forth herein. C. The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year /—("Grant Period"). The Grant Period commences on October 1, and ends on September 30, 4. Grant Funds and Payment The approved Grant for the Grant Period is 10/1/ — 9/30/ for $ . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference. Recipient shall not be subject to the travel expenses policies set forth in Exhibit B. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5. Additional Obligations of Recipient. 5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and 191 documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5.3 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 180 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1. 5.3.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from their independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.3.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 5.4 Insurance Requirements. Recipient shall, no later than October 1, , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the event that children are supervised, Sexual Molestation Liability Insurance in an amount not less than $1,000,000 each occurrence/claim. 5.5 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been 192 given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.6 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5.7 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). Specifically, the Recipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Recipient upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Recipient to comply with these requirements shall be a material breach of this Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772)226-1424 PUBLICRECORDS(&-IRCGOV.COM 193 Indian River County of the County Attorney 180127 th Street Vero Beach, FL 32960 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. 9. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Approved: Jason Brown, County Administrator RECIPIENT: By: Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Agency Name: 194 EXHIBIT A [Copy of proposal cover page] 195 EXHIBIT B From policy adopted by Indian River County Board Of County Commissioners on May 16, 2017 "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1s1 may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary 196 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods: facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: IRC Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 Recipient: 2. Venue; Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 197 Indian River County Grant Contract This Grant Contract ("Contract') entered into effective this 1st day of October by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 and (Recipient) of: (Address) For (Name of Program): Background Recitals A. The County has determined that it is in the public interest to fund B. The Recipient, by submitting a proposal to the County, has applied for a grant of money on the terms and conditions set forth herein. C. The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year ("Grant Period"). The Grant Period commences on October 1, and ends on September 30, 4. Grant Funds and Payment The approved Grant for the Grant Period is ., M . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5. Additional Obligations of Recipient. 5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during 198 normal business hours at the County's expense, upon five (5) days prior written notice. 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5.3 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 180 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1. 5.3.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from their independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.3.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 5.4 Insurance Requirements. Recipient shall, no later than October 1, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the event that children are supervised, Sexual Molestation Liability Insurance in an amount not less than $1,000,000 each occurrence/claim. 5.5 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and 199 assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.6 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5.7 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). Specifically, the Recipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Recipient upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Recipient to comply with these requirements shall be a material breach of this Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772)226-1424 PUBLICRECORDS(a-IRCGOV.COM 200 Indian River County of the County Attorney 180127 th Street Vero Beach, FL 32960 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. 9. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Approved: Jason Brown, County Administrator RECIPIENT: By: Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Agency Name: 201 EXHIBIT A [Copy of proposal cover page] 202 EXHIBIT B From policy adopted by Indian River County Board Of County Commissioners on May 16, 2017 "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the' fiscal year for which funding was awarded. For example, no expenditures prior to October 1s' may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30"') must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary. 203 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods: facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: IRC Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 Recipient: 2. Venue; Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 204 1 4 .INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River Countv Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: 1RRNaiN (, '�I P 'S�cL��IQ / U"�l r J f}{,�/•vrj;� mac) �� �.Vck/moi ADDRESS: a W C,S f �J PHONE: 77 -4j-S ap wao " 5�� cJt� Fi _ 3 Zg lid SUBJECT MATTER FOR DISCUSSION: yav V/0 IS A DIGLTALIELECTRONIC PRESENTATION PLANNED? YES a NO IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? ❑ YES Ee NO J peony -T e>6CLI ❑ YES E �NO WHAT FUNDS OR ACTIVITIES ARE _ REQUIRED TO MEET THIS REQUEST? oaj 'I—! OrA Transmitted to Administrator Via: Interactive Web Form E -Mail Hand Delivered Phone COUNTY ADMINISTRATOR: Jason E. B y/owwn MEETING DATE: / / V f.. F-.Toun�y AdminffiaccAsstS\GEND V%PubRc Micuaion Imms Fom.dm 205 UNITED AGAINST POVERTY V t I H C H Indian River County Overview of New UP Center Project Indian River Board of County Commissioners 11-6-I8 C -A Why UP exists • Poverty remains a serious problem • Designed to offer a "Hand UP" to those in need • Our purpose is to inspire and empower those in poverty to achieve economic self-sufficiency • Economic self-sufficiency= success Iif7ing fires logelher - W7, A Plan for Our Vero Reach Campus • Purchase and Retrofit 42k sf Building ❖Triple students in STEP -41- Double Member Share Grocery Program ❖Improve outcomes through collaboration and cooperation with partners up lifting, lives vogedwr Campaign Status • One-time capital campaign ➢ Phase I building purchase - complete $2.2 million, closed in cash June 2018 ➢ Quiet Phase of Phase II for retrofit $2.7 million raised ➢Total Project Cost $6.6 million + near term maintenance $1 million (HVAC & Roof) up Campaign Goals T Phase II Goal. Retrofit & Improvement I $2.2 Million, Phase I Goal. Purchase of Building lifli ig tires tagcBrer JPM Advancing Cities Info ❑ $500 Million, five-year initiative to invest in solutions that bolster long-term growth of cities and communities. ❑ Individual grant awards of up -to $3 million. Competition from proposals submitted ❑ Must be led by non-profit, proposals due 11/30/18 ❑ Seeking Collaboration within and across sectors Points of strength for United Against Poverty Project ➢ New UP Center is a collaborative center of resources ➢ Services and center addresses areas of focus (employment security, access to services) ➢ Strong private sector backing is in-place.....—__ lifting lives together N Ch h w JPM Advancing Cities Info Required: Applications must include at least one letter of recommendation or references from local government official(s). United Against Poverty respectfully -requests: ✓ Letter of Support from Indian River County BCC that mentions sustainability, public transportation, and participation on an advisory board r lrfling fires togelhrr Phase II Campaign Cabinet Paul Becker Peter Bijur Robert Brackett Marybeth Cunningham Don Drinkard Todd Fennell Bill Frick Bernie Kastory Chet Lasell Barbara Lowry Alma Lee Loy Karan Morein Bob Puff Jennifer Watson Thank you! UPIRC.org Trip@UnitedAgainstPoverty.org fiphrg limes Pogelher 10. 8')- INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Nicholas Schaus ADDRESS: 307 Sable Oak Dr., Indian River Shores PHONE: 772 231 0050 SUBJECT MATTER FOR DISCUSSION: All Aboard FloridaBrightline IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED? F-1 YES x� NO IS THIS AN APPEAL OF A DECISION F-1 YES FX NO WHAT RESOLUTION ARE YOU Continue your efforts to stop the high speed train from operating in REQUESTING OF THE COMMISSION? IRC ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? Fx YES F-1 NO WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Continue the support made over last 4 years Transmitted to Administrator Via: Interactive Web Form E -Mail Hand Delivered Phone COUNTY ADMINISTRATOR: Jason E. Brown MEETING DATE: FACounty Admin\ExecAss6AGENDA\Pub1ic Discussion Items Fovn.doc 206 lI,A, Office of the INDIAN RIVER COUNTY . ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: October 22, 2018 SUBJECT: Resolution Granting Area of Operation Authority for the Escambia County Housing Finance Authority to Issue Multifamily Housing Revenue Bonds to Finance a Project in Indian River County (Orange Blossom Village) BACKGROUND On July 11, 2017, the Indian River County Board of County Commissioners (the Board") granted continuing Area of Operation authority to the Escambia County Housing Finance Authority (the "Escambia Authority") for purposes of allowing the Escambia Authority to operate its TBA single-family mortgage loan program and its mortgage credit certificate prograin within Indian River County (the "County"). Recently, the Escambia Authority received an application requesting the Escambia Authority to consider issuance of its multi- family housing revenue bonds to finance or refinance the acquisition, upgrading, reconditioning, rehabilitating, improving, and beautifying of the 80 -unit Orange Blossom Village, located at 3300 12th Court, Vero Beach, Florida 32967 (the "Apartments") (collectively, the "Improvement Project"). Because the Apartments are located within the territorial limits of the County, Chapter 159.603, Florida Statutes, requires that the Board grant "Area of Operation" authority to the Escambia Authority to provide the legal authority to the Escambia Authority to undertake the financing ,of the Improvement Project. Accordingly, the Escambia Authority is requesting Area of Operation authority from the Board pursuant to Section 159.603, Florida Statutes, to authorize the Escambia Authority to provide financing for the Improvement Project. If the Escambia Authority decides to issue debt to finance the project, a public hearing must be held in Indian River County at a later date, and the Escambia Authority's 207 issuance of the debt must be approved by the Board as required by section 147(f) of the Internal Revenue Code. The application was submitted to the Escarnbia Authority by SHAG Development, LLC (the "Company") as the primary contact. The Company is affiliated with Mansermar, Inc., Rebuild America, Inc., and Psalms 127, LLC. The Company is engaged in developing, rehabilitating, owning, and operating multifamily rental housing for elderly/special needs persons of very low, low, middle, and moderate incomes. The Improvement Project contemplated will allow the Company to make needed improvements and enhancements to the Apartments, while continuing to comply with all applicable tenant eligibility requirements and delivery of tenant services. The Company advises that it expects that the current tenants will be not be significantly inconvenienced by the renovation process, though temporary relocation to other units within the complex might be required in limited instances, for the safety and convenience of the tenant. The Authority submitted a similar request for area of operation permission for financing in connection with the Taylor Pointe Apartments (formerly known as the Lindsey Apartments/Phases I & II). The Taylor Pointe TEFRA process has since been completed and the bond issuance process by the Authority is underway. FUNDING No funding is required from Indian River County for this item. Any Bonds issued as a result of the permission granted through Board approval of this Area of Operation Resolution will be obligations of the Authority and will not be deemed to constitute a debt, liability, or obligation of or pledge of the faith and credit of Indian River County. RECOMMENDATION Staff recommends that the Board of County Commission adopt the resolution granting area of operation permission to the Escambia County Housing Finance Authority to undertake the financing through multi -family housing revenue bonds for improvements in connection with the Orange Blossom Village Project. ATTACHMENT Application for Tax Exempt Financing Proposed Resolution 208 J^%lItw ESCAMBIA COUNTY HOUSING FINANCE, AUTHORITY Rental Development Pre -applications must be submitted to: F' h Escambia County Housing mance Aut ority Attn: Multifamily Program 700 South Palafox Street, Suite 310 Pensacola, Florida 32502 (850) 432-7077 x 14 or Toll Free (800) 388-1970 or a=mail to: rand y. wilkerson(&es cambiahfa. co m DEVELOPER INFORMATION Developer: See Addendum 1 Federal Tax I.D. Number: See Addendum I Organization Type (check one): For Profit Developer X Non-profit Developer Community Housing Development Oranization CHDO Special Needs Housing Developer Housinguthority Developer Contact: Richard Cro;an Address: 1079 (Mulberry Way, Boca Raton, FL 33486 Phone: (850) 628-0618 Fax Number: N/A E-mail: rcrogan@smithhenzy.com President,. CEO, Director Name: Darren Smith, Principal Phone: (561) 859-8520 Fax Number: N/A E-mail: dsmith@smithhenzy.com DEVELOPMENT SUMMARY Project Name: Orange Blossom Village Project Address or Location: 3050, 3055, 3155, 3250, 3255, 3300, 3301, 3310, 3311, and 3329 12th Ct, Indian River County Project Tax Parcel Number(s), if available 32393500000700000001.0 County: Indian River County Project Activities (check all that apply): X Acquisition and/or Rehabilitation X Multi -family (Apartments) New Construction Scattered Site Development Preservation X Elderly/Special Needs Development 1.0 Targeted Tenant Income Ranges AMI 51 -80% AMI 81 —120% Households AMI TOTAL DEVELOPMENT COST See A Totals Families 8 72 Elderly Students 3 Special Needs (Identify): 1.1 Proposed Number of Units Listed By Size and Income Level °tA Median Income One Two Studio Bedroom Bedroom Three Bedroom — Four Five Bedroom 1 Bedroom TOTAL DEVELOPMENT COST See A Totals 35% $ 3 60% 72 72 1.2 Funding Sources and Uses Commi dlCondiiional Sources of Funds ! Proposed Funding Funding Total Funding TOTAL Sources See Attachment Comm ittedlConditional Uses of Funds c Proposed Funding Funding Total Funding TOTAL Uses See Attachment 1.6 Signature of Authorized Official t t. v, .. i c_ t._ Signature: � Title: Principal Name: Darren Smith Date: October 5, 2018 210 Proposed Funding Committed/Conditional Funding Total Funding TOTAL DEVELOPMENT COST See A chment 1.6 Signature of Authorized Official t t. v, .. i c_ t._ Signature: � Title: Principal Name: Darren Smith Date: October 5, 2018 210 Attachment Proiect/Site Location Mau. Include a physical description of the planned project that includes the size, number of stories, type of construction, layout of the buildings, and any other unique features of this particular project and target population. (Attach a copy of preliminary design and site plan if available). A preliminary design and site plan is not currently available. 211 Google Maps 305012th Ct Vero Reach `vr Regional Airp?rt .. raghta'MY `�M.n A taCem, 04, mtn u rf;n ON S � i r g N7t®rtct)afgrnrnvn � _ Vero aaach W. 20th St • . • . r . 20th Sr v Frhr IrinrM e + �30501211tCcuxt haettdlpaattietBr`d� t f • J CD Vero aeact ,r . 1`•.. htusram tit An t Oki Veto Fxcaralion Sim t r f ' Indian itlrrr Hlstorkal r5m TCComla 3 Agnnntim«atWce- IndianRrrer Q ' Gm 4ummr r e l Google 21st S1 ri' hstet Ntuvm Satin Market Q 20th SI 201h PI all Ireali'M Coisl ptora ,M. R Map data QJ2018 Google 1000 ft r 212 Escambia County Housing Finance Authority Rental Development Pre -application Addendum 1 Developer: There will be four developer entities associated with Orange Blossom Village: 1) SHAG Development, LLC (Main Contact) 2) Mansermar, Inc. — Non -Profit Corporation 3) Rebuild America, Inc. —Non -Profit Corporation 4) Psalms 127, LLC Federal Tax I.D. Number: 1) SHAG Developer, LLC 81-5319757 2) Mansermar, Inc. 58-1492302 3) Rebuild America, Inc. 46-0711021 4) Psalms 127, LLC 58-2389503 213 itkoolk 1.2 Funding Sources and Uses Rentable Per Net Sources of Funds: Permanent Total % of Total Residential SF Buildable SF Orange Blossom SMITH,; HENZY S 3.489;325 23% S 5452 S 54.52 S 43,617 Tax Credit Equity S 3,963,889 26% S Per Net S 61.94 S 49,549 SAIL. Loan S 3;500.000 23% S Rentable Per Net S 43,750 Sources of Funds: Construction S Total % of'rotal Residential SF Buildable SF Per Unit Construction Loan S 7,007,343 46% S 109.49 $, 109.49 S 87,592 Tax Credit Equity S 1,181,244 R% $ 18.46 S 18.46 S 14,766 SAIL Loan S 1,622.944 11°%n S 25.36 S 25.36 S 20,287 SAIL ELI Loan S 464.800 3% $ 7.26 S 7.26 S 5,810 Reserve Loan S 245.052 2% S 3.83 S 3.83 S 3,063 Sellers Note S 3,043.597 20% S 4756 $ 47.56 S 38,045 Interim Income S 360.413 2% $ 5.63 $ 5.63 S 4,505 Deferred Development Fee $ 1,386.368 9% S 21.66 S 21.66 S 17,330 rees 214 10/32018 Paec I Smith & Henay Advisory Group. Inc. Rentable Per Net Sources of Funds: Permanent Total % of Total Residential SF Buildable SF Per Unit Permanent Loan S 3.489;325 23% S 5452 S 54.52 S 43,617 Tax Credit Equity S 3,963,889 26% S 61.94 S 61.94 S 49,549 SAIL. Loan S 3;500.000 23% S 54.69 S 54.69 S 43,750 SAIL ELI Loan S 464.800 3% $ 7.26 S 7.26 S 5,810 Reserve Loan S '245.052 2% $ 3.83 S 3.83 S 3,063 Sellers Note S 3,043.597 20% $ 47.56 $ 47.56 S 38,045 Interim Income S 480.551 3% S 7.51 $ 7,51 S 6,007 Deferred Development Fce S 124.548 1% S 1.95 S 1.95 S 1557 Total Sources of Funds S 15,311,761 100% S 239.25 S 239.25 S 191,397 Per Net Rentable Per Net Uses of Funds: Total % 017'1'01al Residential SF Buildable SF Per Unit Land Acquisition S 5,211,790 34% $ 81.43 S 81.43 $ 65,147 Hard Cost S 5,2802000 34% S 82.50 S 82.50 S 66,000 Sort Cost S 2,286.851 15% S 35.73 $ 35.73 S 28,586 Reserves S 400.246 3% S 6.25 S 6.25 S 5,003 Development Fee S 2,132.874 14% S 3333 S 33.33 S 26,661 Total Uses of Funds S 15,311.761 100% S 239.25 S 239.25 S 191,397 214 10/32018 Paec I Smith & Henay Advisory Group. Inc. Operating. Detail: Pro norma INCOil9 E: Gross Potential Rent Less: Physical Vacancy Less: Concessions Less: Collection Loss Total Economic Vacancv Net Rental Income Laundry & Vending Tenant Charges Parking 1 Carport Cable Other Miscellaneous: Total Oer come In Effectithve Gross Income EXPENSES: Real Estate Taxes Other Taxes or Assessments Insurance Licenses & Permits Ground Rent Gas Electricity Water & Sewer Trash Remo.nl Pest Control Building Maintenance & Repair Interior & Exterior Decorating - Painting Supplies & Cleaning Expense Elevator Maintenance Pool IMaintenancc Parking Lot Mainicnance I Snow RCmotal Grounds' Landscaping Non Restdcnt Managentent Resident Manager Salary Security Payroll Payroll Taxes & Benefits Apartment Allowance Advertising Legal & Audit Gmeral & Administrative Other Administrative Support Services I An cut ics Total Operating Expenses Replacement Reserves Total Operating Expenses incl Reserves PAYROLL UTILITIES WATER & SEWER REPAIR & MAINTENANCE INSURANCE RE LESTATETAXES S S/Unit 5880,320 511,004 (S44.016)1 5.0045 1_ 0.0045 j 0.00% (S44,016)j 5.00% so } 50 S52.202 ! so 579,599 1 5995 5108 SI so SO_ $0 S0 58.291 S104 533.405 5418 S10.6781 S133, so j $o 556,000 5700 SO so 532.000 5400 SO $o so So so �_ So So so 555.980 fr 69"0 $65.116 5814 _ 29417 S115.1 51,439 367 SO So SO SO $19.000 $175 535.153 j 5439 Sol so Sol S0 S537,742 j 56.722 S2a_000S3 "' S561,742I 57,022 555980 5700 S52.202 ! S653 5209.587 52,620 S8,291 5104 533,405 S=118 598.678 Sl,233 S79,599 5995 So S24.000 SO 5300 5561,742 57.022 Net Operating Inenmc $273,562 S3.432 DEBT SERVICE S238,749 $2,984 Ncf Cash Flow 535.812 5448 DEBT SERVICES COVERAGE RATIO I.IS) 215 10/3!2018 Page 1 Smith & 1-len7y Advisory Group, Inc. Project Summary Orange Blossom Village is an existing HUD subsidized elderly affordable housing apartment property located at 3300 12'' Court, Vero Beach, FL. The development consists of 11 garden style apartment buildings housing 80 -units. All unit configurations are one bedroom/one bathroom with an average living area of 553 square feet. Amenities include fully equipped laundry facility, community room, resident activities, and outdoor gazebo. The property is currently 100% occupied with a lengthy waiting list of prospective tenants. The preliminary renovation plan is based on a construction budget of $60,000 per unit and includes the installation of impact resistant windows, replacement of all appliances with energy efficient appliances, replacement of unit and common area flooring, new kitchens and bathrooms, enhanced lighting and security features, completion of any deferred maintenance items, and all life, safety, and health related repairs. Please note that the final scope of rehabilitation will be determined by Florida Housing Finance Corporation based on the completion of a Capital Needs Assessment per the requirements of RFA 2018-116 SAIL Financing ofAffordable Multifamily Housing Developments. Existing tenants will be temporarily relocated during the rehabilitation of their respective units. We are requesting $7,500,000 in tax-exempt bonds to assist in the acquisition and rehabilitation of the subject development. The affordability period will be 50 -years, based on FHFC SAIL financing requirements. 216 SMITH&HENZY A DV I. SO RY G R 0 UP 217 :: We k SMITHC HENZY SUMMARY Smith & Henzy Advisory Group, Inc. ("S & H") is pleased to present our qualifications. Although S & H was formed in October 2014, the company's principals have a combined 30 years of experience in the development and financingof affordable housing. S & H was founded by Darren Smith and Tim Henzy as a boutique development firm whose sole purpose is to provide support to nonprofit organizations and for profit developers to plan, implement and complete their affordable development projects. The Principals of the firm previously worked at an affordable housing consulting firm and a major financial institution. Their primary focus over the last eight years has been advising, financing and developing of affordable housing in New York, New Jersey, Florida, Texas, Chicago, California and Washington DC. The firm concentrates its work in the following areas: • Structuring new construction, acquisition rehabilitation, mixed income, component 1 and 2 RAD conversions, I -IUD Section 202 prepayments, supportive services housing and Year 15 development projects to determine feasibility • Coordination and management of the development process • Securing debt and equity • Securing government financing and grants The firm's goal when working with our development partners is to represent our partners with a high level of development experience and financial sophistication needed to attract financial institutions and allow all participants in the deal to maximize the financial benefits of each project. S & H has developed a proprietary model and brings the experience of its principals to give the clients superior development resources and knowledge. STAFFING S & H is currently staffed by five individuals. Tim Henzy and Darren Smith are owners/principals of the firm and are engaged on all projects under development. Hannah Cedermark serves as Director of Development, Rick Crogan serves as Director of Finance and Erin Schlitts is a Senior Project Manager. Below is a brief background of Tim, Darren, Hannah, Rick and Erin's experience. 2 218 ii RP SM1THQ HEH2Y Timothy F.Y. Henzy Timothy Henzy is a Principal/Owner of Smith & Henzy Advisory Group. Prior to establishing Smith & Henzy, heworked for eight years as Managing Director of Rockabill Advisors LLC, which also provides affordable housing consulting services. Over the last eight years, Tim has developed or preserved over 4,000 affordable housing units in New York State. These developments together total $174 million in tax credit equity, $211 million in construction and $300 million in tax exempt bond financing. Prior to joining Rockabill, Tim served as Vice President of Acquisitions for Alliant Asset Management Company. Alliant is a Low Income Housing Tax Credit Syndication firm. While with Alliant, Tim was responsible for investments in affordable housing projects in the states of New York, Wisconsin and Ohio. Prior to Alliant, Tim was the Executive Vice President of Development, Finance and Management for a New York based developer of affordable housing. There he was responsible for coordinating the acquisition, financing, construction and management of the firm's portfolio of over 2,000 units of affordable apartments. Tim also spent two years working with another private development firm specializing in luxury residential housing, office, commercial and retail development on Long Island and New York City. Tim's affordable housing career began in municipal government in Massachusetts. From 1994 until 1998, he administered Community Development Block Grant and HOME funds in the Towns of Weymouth and Ayer Massachusetts. Tim holds a Bachelor of Arts degree from Providence College and a Master of Regional Planning degree from the University of Massachusetts at Amherst. Darren Smith Darren Smith is a Principal/Owner of Smith & Henzy Advisory Group. Mr. Smith graduated summa cum laude from Baruch College with a major in Finance & Investment and a minor in Political Science. He worked in Citi's Municipal Securities Division for over seven years specializing in community reinvestment related businesses. He traded multifamily revenue bonds for Citi for two years and originated tax credit deals as a banker of Citi Community Capital for five years. Darren has closed over $1 billion of 9%, 4%, 80/20 and Freddie/Fannie tax credit financing in New York; New Jersey, Chicago, Washington D.C., Florida, Texas and California. Darren has successfully applied for and won the following RFAs in Florida: City of Miami HOME, Miami 3 219 Dade County HOME, Miami -Dade County Surtax, Florida Housing Finance Corporation ("FHFC") HOME, FHFC SAIL, FHFC 9% tax credits for homeless and preservation projects, Palm Beach County SHIP. Additionally, he has started two successful non -profits and is currently on the board of MOVE, Inc., a college preparatory program that he co-founded. He has both the FINRA series 7 and 63 licenses. Hannah Cedermark Hannah Cedermark is the Director of Development at Smith & Henzy Advisory Group. Prior to joining S & H, Hannah worked at New York City's Department of Housing Preservation and Development ("HPD") for five (5) years. While at HPD, Hannah managed and directed two affordable housing programs designed to dispose and finance City -owned and recently foreclosed distressed properties to facilitate their rehabilitation and preservation as affordable housing. In overseeing these programs, Hannah collaborated and navigated relationships with tenants, tenant organizers and advocates, not -for profit and for-profit developers, consultants, contractors, private lenders and public officials. Over the last five (5) years, Hannah preserved over 1,500 affordable housing units in New York City. The developments were financed with private debt and equity, tax-exempt bonds, tax credit equity and federal HOME funds. Prior to HPD, Hannah was a Housing Fellow working with HPD and the New York City Housing Development Corporation. While in graduate school, Hannah worked with the Massachusetts Department of Housing and Community Development and local Public Housing Authorities to analyze the impact of federal policy reforms. Hannah holds a Bachelor of Arts from New York University and a Master in City Planning from the Massachusetts Institute of Technology. Rick Crogcin Rick Crogan is the Director of Finance at Smith & Henzy Advisory Group. Prior to joining S&H. Rick worked for 16 years with Seltzer Management Group, specializing in Credit Underwriting Services for FHFC. While with Seltzer Management Group, he performed detailed credit and operational analysis, preceding the award of affordable housing program loans based on thorough review of Applicants credit history, financial strength and ability to own and operate an affordable liousing development. His activity included review and analysis of all involved parties including, but not 4 220 SMITH& HENZY limited to, General Partners of the Applicant, Development Entities, Management Companies, Equity Firms, General Contractors, and the Applicants ability to perform under various loan guarantee requirements and agreements. He also performed development feasibility analysis, appraisal and market study analysis, architectural and cost analysis, verification of conformance with terms and conditions of various Federal, State, and Local Government loan programs. From a construction perspective, Rick reviewed and analyzed the Plans and Specifications for proposed construction and/or rehabilitation, detailed development cost proforma, construction and permanent financing structure, revenue and expense proforma and determined whether the Applicant and proposed development conformed to all Federal; State, and Local government regulations. Rick holds a Bachelors degree in Accounting from King's College. Erin Schlitts Erin Schlitts is a Senior Project Manager at Smith & Henzy Advisory Group. Prior to joining S&H, Erin worked for 4 years as a Project Manager for vvo different Los Angeles area nonprofit affordable housing developers. While with Community Corporation of Santa Monica (CCSM), a nonprofit that develops affordable housing for families in Santa Monica, CA, Erin coordinated the acquisition of new sites, secured the financing necessary to bring projects to fruition, directed entitlement and land use approval processes, and managed project design and construction. Erin played a key role in negotiating an innovative partnership with the developers of a market -rate project that resulted in Santa Monica's largest affordable housing development in several years. Prior to joining CCSM, Erin worked for Clifford Beers Housing (CBH), a Southern California provider of permanent supportive housing. During her time at CBH, Erin worked with a diversity of financing sources, including 4% and 9% Low Income Housing Tax Credits, Tax -Exempt Bonds; Project -Based Section 8, subsidy from the Los Angeles County Department of Health Services, the Federal Home Loan Bank's Affordable Housing Program, and more. Erin gained experience working on rehabilitation, adaptive re -use, and new construction projects from the early stages of due diligence to construction completion. Erin holds a Masters degree in Urban Planning from the Luskin School of Public Affairs at UCLA and a Bachelors degree from the University of Michigan. 5 221 COMPANY ORGANIZATIONAL CHART Smith & Henzy Advisory Group Darren Smith Tim Henzy Partner Partner Rick Crogan Director of Finonce SERVICES Support Staff Hannah Cedermark Director of Erin Schlitts Senior Project Monoger hig .. SMITH&HENZY Smith & Henzy Advisory Group provides a broad range of development services for our clients including the following: Feasibilily Services I)_ Develop preliminary financial models that can be presented to government agencies; lenders and investors. 2) Preparation of alternative financing models comparing different development scenarios, financing options and other variables requested by the Client. 3) Facilitate discussions with lenders, investors and government agencies to determine the optimal financial structuring to attract debt and equity terms suitable for development. 4) Attend; coordinate, and facilitate meetings and conference calls with lenders, investors and agencies necessary to provide Client with information necessary to move forward with the project. Pre -Construction Services 1) Main responsibility is to provide a seamless process for client, lender, LIHTC investor, credit underwriter. issuer and bond counsel to close the financing on time and within budget; 2 222 SMITH.; HENZY 2) Preparation and advice on the development and operating budgets within the restrictions of the funding pro -rams; investigation and comparison of costs associated with similar sized projects; 3) Meetings with general contractor, project architect and project owner representatives regarding plans and specifications; 4) Meetings and discussions with appropriate lenders, LIHTC investors, governmental subordinate lenders, issuers and credit underwriters to discuss project underwriting and feasibility as well as funding availability; 5) Formulate in conjunction with client's counsel the optimal corporate structure for ownership of the project. 6) Formulate in conjunction with client's counsel the optimal guarantee structure and potential joint venture partnership; 7) Filing of applications to appropriate agencies for an allocation of Low Income Housing Tax Credits, project subsidies and tax-exempt bond allocation; 8) Preparation of information to secure necessary construction/bridge and permanent financing; 9) Soliciting, analyzing and syndicating LIHTC equity investment proposals from potential corporate investors; Negotiating terms and conditions associated with LIHTC equity investor; 10) Soliciting proposals, negotiating terms and conditions with banks for construction and permanent financing; 11) Manage and direct development team members in procuring the necessary due diligence required by the equity investor, government agencies, banks and their respective attorneys; and 12) Consultation on business issues arising out of limited partnership agreement, investor documents, construction loan documents, agency documents and other reports and legal documents; Arranging and conducting all conference calls to discuss business issues, due diligence items and to set and finalize transaction closing. 7 223 SMITH`'HENZY Construction Services 1) Monitor all requisitions to ensure project is on time and on budget; and 2) Provide advice on an as needed basis to owner/sponsor. Post Construction Services 1) Assistance in advising the auditor on completing the cost certification; 2) Compiling and filing the necessary documentation to secure the 8609 from the appropriate tax credit agency; 3) Co-ordination of documentation and conference call to convert construction financing to permanent mortgage; 4) Advise Owner on documentation necessary to secure all outstanding capital contributions from equity investor; and 5) Consult with the owner in its dealings with its hired attorney in connection with any business issues arising out of the financing close out, conducting conference calls and finalize closing time line. CURRENT RELEVANT ENGAGEMENTS S & H is currently engaged to perform financial and development advisory services for the following: Client: The Housing Authority of the City of Cocoa, Florida Project: Pineda Village, Cocoa, Florida The Housing Authority of the City of Cocoa ("CNA") pursued a RAD conversion of its 144 -unit family property.. Smith & Henzy was the co -developer providing development services as well as coordinating the HUD RAD approvals. The project resulted in $10 million of renovations. The funding sources included 9% tax credit equity, SHIP Loan,, loan from CHA and a taxable loan. This deal closed in May 2018 and was part of Florida Housing Finance Corporation's 2016 9% Preservation. RFA. 8 224 Mg SMITHS HEkZY Client: Rebuild America Project: Hialeah Towers, Hialeah, Florida S & H was engaged Rebuild America, a non-profit organization, to serve as a co -developer to preserve two elderly properties consisting of 252 units encumbered by I -IUD 202 loans located in Hialeah; Florida. S & H developed a financial plan that allowed both projects to secure new tax exempt debt issued by Miami -Dade County Housing Finance Authority, prepay the existing HUD 202 loans and raise approximately $16 million in new tax credit equity. The new financing plan developed by S & H allowed Rebuild America to complete a $15.7 million renovation of the project. The debt structure consisted of an unfunded forward tax-exempt loan C'TEL") from •iable rate tax-exempt construction loan. Client: Tacolcy Economic Development Corporation Project: Tuscany Cove Apartments, Miami, Florida S & H coordinated the financing and development of the construction of 160 new senior apartments in the Liberty City section of Miami. Total development costs were approximately $34 million. The project closed on the financing in December 2016. The project included $13.9 million in tax credit equity, $3.7 million SAIL/ELI loan and $3.3 million Miami Dade County Surtax loan. S & H also submitted a City of Miami HOME RFA and procured an additional $880K of soft pay subsidy. 9 225 tp:;111� SMITH,' HENZY Client: Deerfield Beach Housing Authority (DBHA) Project: The Palos of Deerfield Apartments, Deerfield Beach, Florida DBHA is pursuing a RAD conversion of its 100 -unit elderly designated property. Smith & Henzy is providing development services as well as coordinating the HUD RAD approvals for the project. The project will result in $6.8 million in renovations and a total development cost of approximately $15 million. Smith & Henzy has secured $10.56 million in 9% tax credit equity for the project under Florida Housing Finance Corporation's RFA 2017-114 (this is one of two RAD Component 1 projects that Smith & Flenzy secured 9% tax credit equity for under RFA 2017-114). The other funding sources include a seller's note and a taxable loan. In August of 2018, The Palms of Deerfield Apartments entered credit underwriting with Florida Housing Finance Corporation. This deal is scheduled to close in the first quarter of 2019. WM Client: William R. Lucas Realty Services Project: Rutland Road, Brooklyn, Arew York S & H recently served as financial advisor to a private developer to preserve an existing 438 unit Mitchell Lama housing project that closed on financing in January of 2016. The project was redeveloped under the 1 -IUD RAD Component Two program and financed by New York State Housing Finance Agency ("HFA") tax exempt bonds. The total project development costs were $95.7 million. S & H assisted the owner is securing $24.8 million in tax credit equity as well as construction financing of approximately $50 million and permanent financing of $32.8 million. Client: BSR Realty & MDG Design + Construction LLC Project: Michelangelo Apartnents, Bronx, New York S & H is working as financial advisor to a private developer to preserve an existing 494 unit Mitchell Lama housing project that is anticipated to close on financing in March 2017. The project will be redeveloped under the .HUD RAD program and financed by New York State Housing Finance Agency ("HFA'') tax exempt bonds. The total project development costs are $150 million. S & H is assisting the owner is securing $41 million in tax credit equity as well as construction financing of approximately $73 million and permanent financing of $39 million. H 226 SMITK HENZY Client: Fort Schuyler House, Inc. Project: Fort Schuyler House, Bronx, New York S & H served as a co -developer to a non-profit to preserve an existing 142 unit Mitchell Lama housing project that closed on the financing in January 2018. The project was redeveloped under the HUD RAD program and financed by New York State Housing Finance Agency ("HFA") tax exempt bonds. The total project development costs are $37 million. S & H is assisted the owner in securing $9.3 million in tax credit equity as well as construction financing of approximately $19 million and permanent financing of $10 million. Client: Regan Development Corporation Project: Johnson City — Century Sunrise & Clarkstown Apartments S & H was engaged in two projects with Regan development in upstate New York. The first project involved an adaptive re -use of a historic mill in Johnson City, New York to allow for over 110 units of affordable and supportive housing. The project was financed through tax exempt bonds, OPWDD subsidy and other various state subsidies. S & H also worked with Regan Development on the development of 40 affordable housing units in Clarkstown, New York utilizing the New York State SPARC program and CPC funding. Client: Adults and Children with Learning and Developmental Disabilities, Inc. ("ACLD") Project: ACLD Apartments, Bethpage, NY S & H and ACLD are working on the development of 48 apartments for seniors and persons with developmental disabilities. The project is anticipated to be funded through tax exempt bonds issued through New York State HFA, tax credit equity, and OPWDD subsidy. The project is anticipating closing in the first quarter of 201.8. Client: Tacolcy Economic Development Corporation Project: Edison Terraces I & Edison Terraces 11, Miami, Florida S & H and Tacolcy Economic Development Corporation ("Tacolcy") closed on construction financing in December of 2015 on the re -syndication of two former Low Income Tax Credit projects, Edison Terrace I & Il, totaling 120 apartments. S & H developed a financial plan that allowed both projects to secure new tax exempt debt issued by Miami -Dade County Housing Finance Authority, restructure its existing subordinate financing and raise approximately $6.4 million in new tax credit equity. The new financing plan developed by S & H allowed Tacolcy to complete a $6 million renovation of the project. The debt structure consisted of an unfunded forward tax-exempt loan ("TEL") from Freddie Mac for the permanent financing and a variable rate tax-exempt construction loan. This was the first Freddie Mac TEL deal in Florida. 227 .� SMITH.^HENZY Client: Deerfield Beach .Housing Authority Project: Stanley Terrace Apartments, Deerfield Beach, Florida The Deerfield Beach Housing Authority ("DBHA'') pursued a RAD conversion of its 96 unit family designated property. S & H provided financial advisory/development services as well as coordinated the HUD RAD approvals and HUD/FHA financing of the project. The project resulted in $5.$ million in renovations. S & H secured $6.7 million in 4% tax credit equity for the project and closed the deal in September 2016. This the first public housing RAD conversion in Florida utilizing tax exempt bonds and 4% tax credits. Client: Carrfour Supportive Housing Project: Liberte Village, Ifiami, Florida S & H was engaged by Carrfour Supportive Housing to provide financial advisory services to secure financing and 9% tax credit equity for the Liberty Village Apartments, a 60 unit new development for formally homeless and disabled veterans. This project closed in September 2016. S & H also worked with the accountants to assure that the project met the 10% test in order to secure a carryover allocation of 9% LIFITC from Florida Housing Finance. Corporation. Client: Lake Delray Apartments,, LLLP Project: Lake Delray Apartments, Delray Beach, Fl- Smith L Smith & Henzy partnered with an institutional investor and an affiliate of the Delray Beach Housing Authority to acquire and rehabilitate 404 apartments for seniors in Delray Beach. The project was funded through tax exempt bonds issued by the Housing Finance Authority of Palm Beach County ("HFA"). Total development costs were $70.4 million and the project resulted in renovations of $15.7 million. The project closed in the fourth quarter of2016 and was the largest bond issuance for a tax credit property in Palm Beach County history. 12 228 REFERENCES Barry Krinsky Direelor Citi Community Capital (561) 347-3254 barry.krinsky trtcili.eom Sean Jones 1/ice Presidew Raymond James Tax Credit Funds (727) 567-5703 Sean..lonesii.RavmondJames.com Deacon John Murphy Executive Director Fort Schuyler House. Inc. (718) 597-4100 fortschuvlerhouse nmyahoo.corn CONTACT INFORMATION Timothy Henzy Smith & Henzy Advisory Group; Inc. 69 Coles Avenue Amityville; New York 11701 917.664.7320 thenzvnipsmithhenzv.com Darren Smith Smith & Henzy Advisory Group, Inc. 1079 Mulberry Way Boca Raton, FL 33428 561.859.8520 dsm i tlitu?sm i th li enzv.com 13 6a�� _ .a SMITH <�'". HENZY 229 REBUILD AMERICA, INC. WELLS FARGO BANK, N.A. GEORGIA PO BOX 957 bWELLSFARGO.COM WATKINSVILLE, GA 30677 64-22/610 20185 10/4/2018 PAY TO THE ORDIER OF Escambia County Housing Finance Authority e*5,000.00 Five Thousand and 00/100... 1115 DOLLARS Escambia County Housing Finance Authority i ` MEMO» , - Oran e -Blossom -Villa e. =Bond -A Fee---FHFC-RF----.__._._. __...........-_.__. _., _----- 11100 ..nA SIG t1ATUNE 9 9 pp __ __ __. __. �_.._.___. 11'OO11151i° 1:06 10002271: 13411284It, III REBUILD AMERICA, INC. Escambia County Housing Finance Authority Wells Fargo Operatin Orange Blossom Village - Bond App Fee - FHF 10/4/2018 1115 5,000.00 5,000.00 230 heupsstore.cofn or call 1 -800 -PICK-UPS° (1-800 - ", ''- J a location near you. RICHARD 06 C850? 628-8-881818 THE UPS STORE #3115 Ac Shipments 115 E VAN FLEET DR ilify for the Letter rate, UPS Express Envelopes may only contain SARTOW FL 33830-3825 :pondence, urgent documents, and/or electronic media, and must This envelope is for use with the following services: UPS Next Day Air' UPS Worldwide Express'" UPS 2nd may Air' r 0.4 LBS LTR 1 0 SHP WT: LTR DATE: 05 OCT 2018 18 oz. or less. UPS Express Envelopes containing items other than SH I P ATTN RANDY til I LKERSON listed or weighing more than 8 oz. will be billed by weight. TO: ESCAMB.I A COUNTY HOUSING FIN AUTH STE 310 tional Shipments 700 S PALAFOX ST PS Express'Envelope may be used only for documents of no commerf rsrs Certain countries consider electronic media as documents. Visit ,m/importexport to verify if your shipment is classified as a documef ilify for the Letter rate, the UPS Express Envelope must weigh 8 oz. or i�4• •fir .FL 325 ®r e 1 <P cess Envelopes weighing more than 8 oz. will be billed b weight. t�"� %' P g g Y g ' 466 <press Envelopes are not recommended for shipments of electfonic n�•1 (0 � t.. ng sensitive personal information or breakable items. Do not send ca �' ti �•� equivalent. •4+ t.�•;�►i�; HA}I4 +•ae• . UPS NEXT DAY AIR !/j Tnnfvterr +4. 17 OkM-Air^ Ai QQAr: QLtIlIl II I�INNI II I�I!.1181��UhilBILLING: P/P Apply shipping documents on this side. Do not use this envelope for: UPS* Ground UPS Standard UPS 3 Bay Select" UPS Worldwide Expeditedo �-,n more A w �a ces. 1Z a { T � Q w a a i A 'moi RESOLUTION 2018 - A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, APPROVING INDIAN RIVER COUNTY AS AN AREA OF OPERATION FOR THE ESCAMBIA COUNTY HOUSING FINANCE AUTHORITY WITH RESPECT TO THE FINANCING OR REFINANCING BY THE AUTHORITY OF THE ACQUISITION, UPGRADING, RECONDITIONING, REHABILITATING, IMPROVING AND BEAUTIFYING OF A MULTI -FAMILY HOUSING FACILITY LOCATED IN INDIAN RIVER COUNTY; PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, SECTION 1. AREA OF OPERATION AUTHORITY. Pursuant to Section 159.603, Florida Statutes, the Escambia County Housing Finance Authority (the "Escambia Authority") previously has been granted area of operation permission within Indian River County, Florida, for the purpose of operating its TBA single-family mortgage loan program and its mortgage credit certificate program. In addition, the Escambia Authority is hereby granted area of operation authority, pursuant to Section 159.603, Florida Statutes, to operate within Indian River County for the purpose of financing or refinancing the costs of acquiring, upgrading, reconditioning, rehabilitating, improving and beautification by Orange Blossom Village, LLLP, a Florida limited liability limited partnership, or its affiliate or subordinate corporation (as applicable, the "Company"), or a limited liability company of which the Company is the managing member or a limited partnership of which the Company is the general partner (as applicable, the "Borrower"), of an existing multifamily rental housing facility presently containing 80 units known as the Orange Blossom Apartments, located at 3300 12a' Court, Vero Beach, Florida 32960 (the "Apartments"), to provide residential rental housing facilities for persons of very low, low, middle, and moderate income. SECTION 2. NO LIABILITY No portion of this Resolution shall be deemed to constitute a debt, liability or obligation of or pledge of the faith and credit of Indian River County, Florida, the Escambia Authority, the State of Florida, or any political subdivision thereof. Financing or refinancing the Apartments shall not directly, indirectly, or contingently obligate the Escambia Authority, Indian River County, Florida, the State of Florida, or any political subdivision thereof to levy or to pledge any form of taxation whatsoever therefore, or to make any appropriation for the payment thereof. SECTION 3. REPEALING CLAUSE. All resolutions or parts thereof of the Board in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\ BCL@A80D6279\@BCL@A8OD6279.docx 232 RESOLUTION 2018 - This resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared the resolution duly passes and adopted this day of , 2018. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA (SEAL) LM ATTEST: Jeffrey R. Smith Clerk of Court and Comptroller By: Deputy Clerk Peter D. O'Bryan, Chairman C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@A80D6279\@BCLW 8OD6279. docx 233 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator FROM: Stan Boling, AICP; Community Development Director DATE: October 29, 2018 SUBJECT: Consideration of Request for Two Additional Meetings of the Development Review and Permit Process Advisory Committee It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of November 6, 2018. BACKGROUND On July 11, 2017 the Board of County Commissioners (Board) established the Development Review and Permit Process Advisory Committee (Committee) by resolution (see Attachment 1). Subsequently, on August 15, 2017 the Board finalized committee appointments with ten members appointed by individual commissioners and three "at large" members and one alternate appointed by the full Board. The Committee began monthly meetings on October 18, 2017 and in accordance with the establishing resolution the Committee automatically sunsetted on October 18, 2018. The Committee convened for 10 monthly meetings, taking off July and August for a "summer break". The committee working with staff gained Board approval on a number of items and has a long list of accomplishments (see Attachment 2). Those accomplishments include numerous code changes and development process adjustments that have been implemented and have streamlined and improved the development review process. After multiple and lengthy considerations, the Committee has also made final recommendations on proposed updated development review fees and proposed site development inspection fees. Staff will present the proposed fee update to the Board at its November 20, 2018 meeting. At its last meeting on October 17, 2018 the Committee identified additional topics it would like to address so it can forward some final recommendations to the Board. After identifying those items the Committee voted 10-0 to request that the Board authorize two additional Committee meetings, bringing the total number of meetings to 12 (see Attachment 3). The Board is now to consider the Committee's request to convene for two additional meetings. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@5COD7DB6\@BCL@5COD7DB6.docx 234 ANALYSIS The Board has the ability to authorize the request and essentially extend the life of the Committee for two additional meetings. In keeping with providing the Board the option to grant the request, at the end of the October 17th meeting, Committee members were advised by the Deputy County Attorney to continue to follow Sunshine Law rules in the event that Committee activities are extended (see Attachment 3). In staff's opinion, the Committee has successfully accomplished its primary goals and the intensive evaluation of the County's development review process has yielded surprisingly good results and innovations. The process has opened up good communication and feedback between development industry and staff. As stated at the last Committee meeting, regardless of the Committee's sunset status staff departments have an "open door" policy to continually evaluate and adjust processes, recognizing that many adjustments do not require code changes and can be "tried out" with staff - level decisions. It is also staff s opinion that the Committee's work has been time intensive for Committee members and has required significant amounts of staff time. At the September Committee meeting, staff expressed concerns about "committee fatigue" and the difficulties Committee members face with the on-going constraints of complying with Sunshine Law rules. Those rules will not apply to members once Committee activities are finally ended. The Committee's request for two additional meetings is based on two premises. First, the one year sunset provision attached to the Committee's establishment was perceived to accommodate 12 monthly meetings, and because of the two month "summer recess", the Committee has convened only 10 times. Second, the Committee has identified potential topics to address at future meetings. Those topics are: Building permit items to be researched, specified, and brought forward by Committee member Robert Banov. 2. Discussion of a policy to require a cost benefit analysis with future proposed changes affecting the development industry. 3. Discussion of planned development (PD) project "public benefits" policy. 4. Discussion of landscaping items (one landscape item was scheduled for action at the October 17 meeting but was not considered due to time constraints). 5. Consideration of having an on-going development industry committee such as the DRPPAC or the former PSAC. 6. Re -consideration of a previous Committee recommendation on littoral zone requirements. C:\Users\legistar\AppData\Local\Temp\BCLTechnologies\easyPDF 8\@BCL@5COD7DB6\@BCL@5COD7DB6.docx 235 If the Board authorizes one or two additional Committee meetings, members have expressed to staff a desire to convene after the holidays. To accommodate those scheduling concerns, staff anticipates that any future Committee meeting(s) authorized by the Board would be convened in January and February 2019. RECOMMENDATION Staff recommends that the Board of County Commissioners consider the Committee's request and authorize the Committee to hold up to two additional meetings to consider the additional topics listed in the staff report and forward final recommendations for future consideration by the Board. ATTACHMENTS 1. Resolution 2017-070 Establishing the Development Review and Permit Process Advisory Committee 2. Table of DRPPAC Accomplishments through October 17, 2018 3. Draft minutes — October 17, 2018 Development Review and Permit Process Advisory Committee C:\Users\legistar\AppData\Local\Temp\BCLTechnologies\easyPDF 8\@BCL@5COD7DB6\@BCL@5COD7DB6.docx 236 RESOLUTION NO. 2017- o -m A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING THE DEVELOPMENT REVIEW AND PERMIT PROCESS ADVISORY COMMITTEE. WHEREAS, Indian River County experienced a significant reduction in development, especially single family subdivisions during the recession beginning in 2008; and WHEREAS, the effects of the recession resulted in layoffs and staff reductions by the County and developers alike; and WHEREAS, the last few years have seen a steady increase in commercial development and construction of single family subdivisions and homes in the County; and WHEREAS, on April 12, 2017, a Development Review and Permit Process Workshop was held and the three main topics of discussion were the review of landscape requirements, use of Temporary Suspension of Compliance provisions, and review of Development Review fees for Community Development and Public Works departments in association with increasing staffing levels and quicker review time frames; and WHEREAS, on May 2, 2017, the Indian River County Board of County Commissioners directed staff to evaluate the three topics and report back to the Board; and WHEREAS, at their meeting of June 20, 2017, staff reported back to the Board and the Board discussed the various topics addressed atthe workshop. After hearing from staff and receiving input from developers and interested parties in attendance, the Board directed that a committee of limited duration and focused mission be created to further study, advise, and make recommendations to the Board concerning the main topics discussed at the Workshop_, and WHEREAS, County staff and the development community seek to work together to discover ways that can improve and streamline the development review and permit process for all parties involved; and WHEREAS, Indian River County has a knowledgeable group of professionals who could serve and work with the committee to provide valuable input, helpful suggestions and advice to the Board concerning betterment of the development process; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY FAAttomey\BilHCommunity DevelopemenilCommiuees\Permttting and development advisory committee resolution,doc 237 RESOLUTION NO. 2017- 070 COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. ESTABLISHMENT. The Indian River County Development Review and Permit Process Advisory Committee is hereby established. 2. MEMBERSHIP. The Development Review and Permit Process. Advisory Committee shall have eleven to thirteen voting members appointed by the Board of County Commissioners. Each Commissioner is charged with the duty of appointing two members: one member shall be from the building and development community and one member from the community at large, but preferably knowledgeable with respect to some aspect of building and development, The eleventh through thirteenth members shall be at large members selected by a. majority of the Commission. Members must reside, work or own property in Indian River County 3. DURATION OF COMMITTEE AND TERM OF OFFICE. The Development Review and Permit Process Advisory Committee shall automatically be sunsetted one year from the date of its first meeting or completion of its tasks for the Board, whichever occurs first, and the term of office for each member shall terminate at that time.. The duration of the Committee may be extended by the Board and the term of office for the members shall be extended accordingly. 4. POWERS AND DUTIES.. The Development Review and Permit Process Advisory Committee shall have the power and duty to: a. Identify issues and adopt recommendations for improving and streamlining aspects of the development review and permit process including use of technology and automation. b. Review landscape requirements found in Chapters 926 and 934, Code of Indiana River County and advise the Board concerning ordinance amendments to the County's landscape regulations. C. Consider amending Chapter 902, Temporary Suspension of Compliance provisions, Code of Indian River County, and submit recommendations on proposed changes to the Board of County 238 RESOLUTION NO. 2017-_ Commissioners. d. Review of Development Review fees for the Community Development and Public Works departments. e. Reserved for additional powers and duties as decided by the Board. 5. ADVISORY STATUS. The Development Review and Permit Process Advisory Committee shall be advisory only and the members. shall serve without. compensation. 6. GENERAL PROVISIONS. The provisions of Title 1, Chapter 103, relating to advisory boards and commissions shall apply to this Committee. The Committee shall elect from among its voting members a chairman and a vice chairman at its first meeting. If the term of the committee requires it, each chair and vice chair shall serve for a one-year term and may be reelected but shall be limited to two successive annual terms, at which point they would be ineligible to chair the committee for at least one year. 7. MEETINGS. Meetings shall be held as decided by the Committee in coordination with County staff. A meeting may be called at the request of the chair of the Committee. The agenda for each meeting shall be established by the chairman in coordination with County staff. The chairman, staff or any Committee member may place matters on the agenda. Any Committee member may make an oral or written report on committee activity at a subsequent Board of County Commissioners meeting under "Public Discussion Items" or under "Departmental Agenda Matters" with the concurrence of staff. 8. CONSULTANTNENDOR CONTACT. The chair or individual Committee members are prohibited from contacting consultants or vendors retained by the County. 3 239 RESOLUTION NO. 2017- 070 The resolution- was moved for adoption by Commissioner Solari , and the motion was seconded by Commissioner O'HsIzan , and, upon being put to a vote., the vote was -as follows: Chairman Joseph E. Flescher AYE Vice Chairman Peter D. O'Bryan AYE Commissioner Susan Adams kYE Commissioner Bob Solari AYE Commissioner Tim Zorc .AYE The Chairman thereupon declared the resolution duly passed and adopted this 11th day of July, 2017. INDIAN RIVER COUNTY Board of County Commissioners Attest: Jeffrey R. Smith, Clerk .,",•i Of the Circuit Court and Comptroller By\�'/CtGy -� By s.ep E. Flescher, Chair ^✓�`�' Terri Collins -Lister , Deputy Clerk ¢ N . . .Approved as to form and legal BCC approval date: Juiy Il, '2 ; sufficiency: " William K. DeBraal Deputy County Attorney 4 240 Table of DRPPAC Accomplishments through 10/17/2018 Accomplishment Formal Action or Result - Approval 1. TRC process revised from 2 weeks to 3 weeks with an DRPPAC: 12/14/17 Faster, more focused TRC meeting and final staff inter -departmental staff coordination meeting scheduled BCC: 3/13/18 comments sent to applicant much quicker at 2 weeks Implemented: 5/1/18 2. Trip threshold for traffic impact study (TIS) requirement DRPPAC: 12/14/17 Smaller projects exempted from TIS requirement (saving raised from 100 trips to 400 trips BCC: 3/13/18 time and money); traffic impacts evaluated "in-house" by Implemented: 3/13/18 Public Works staff 3. Applicants given option of submitting approved TIS DRPPAC: 12/14/17 Applicant can defer cost of TIS at initial submittal; TIS methodology rather than full TIS at time of preliminary BCC: 3/13/18 prepared after TRC comments based on finalized site plat or site plan submittal Implemented: 3/13/18 layout/design eliminates changes to TIS 4. Public Works Director provided the option to allow a TIS DRPPAC: 12/14/17 Reduced travel costs for out of town consultants; easier to methodology pre -application conference by telephone BCC: 3/13/18 schedule conference by telephone instead of in-person Implemented: 3/13/18 meeting 5. TIS methodology meeting required to be held within 5 DRPPAC: 12/14/17 Provides reasonable and achievable scheduling business days of the request for the meeting BCC: 3/13/18 timeframes for applicant and staff, increases staff Implemented: 3/13/18 accountability 6. TIS methodology submittal requirements were revised DRPPAC: 12/14/17 Applicant and staff have a definitive, up-to-date list of TIS and updated BCC: 3/13/18 methodology submittal requirements Implemented: 3/13/18 7. Submittal of complete project TIS required at the time of DRPPAC: 12/14/17 TIS based on finalized site layout/design; staff better the post -TRC resubmittal BCC: 3/13/18 understands proposed uses and density/intensity Implemented: 3/13/18 increased review efficiency) 8. Staff review timeframes for TIS submittals established in DRPPAC: 12/14/17 Provides reasonable and achievable TIS review the LDRs BCC: 3/13/18 timeframes for applicant and staff-, increases staff Implemented: 3/13/18 accountability 9. Staff required to send draft TRC comments to the DRPPAC: 12/14/17 Applicant can review draft comments prior to TRC applicant prior to TRC BCC: 3/13/18 meeting; staff no longer presents all TRC comments; Implemented: 5/1/18 faster, more focused TRC meeting 10. Staff required to send out final TRC comments in an DRPPAC: 12/14/17 Applicant can "cut and paste" staff comments when editable format BCC: 3/13/18 preparing a response letter; no need to retype staff Implemented: 5/1/18 comments (increased response efficiency) 241 Accomplishment Formal Action or Result Approval 11. Applicant required to restate each TRC staff comment DRPPAC: 12/14/17 Staff can review previous comment and applicant response and then provide a corresponding response to each staff BCC: 3/13/18 in one document without cross-referencing comment comment Implemented: 5/1/18 letter; faster review of response letter 12. Fire Prevention and/or Building Division staff required to DRPPAC: 12/14/17 Early coordination on Fire Prevention or Building Code - attend TRC meeting if requested by the applicant, and a BCC: N/A related items (this is rarely an issue in the early planning corresponding design professional (e.g. architect) will Implemented: stages, but a helpful option in a few rare cases, especially attend 12/14/17 certain commercialprojects) 13. Administrative permit use approval process changed DRPPAC: 12/14/17 Approval timeframe reduced for certain uses by 3-4 from PZC approval to a staff -level approval for 9 uses BCC: 3/13/18 weeks; staff time reduced by not requiring a staff report or Implemented: 3/13/18 attendance at PZC meeting; application fee will be reduced 14. Approval process changed for small residential projects DRPPAC: 12/14/17 Approval timeframe reduced for small residential projects (less than 25 lots/units) from PZC approval to a staff- BCC: 3/13/18 by 3-4 weeks; staff time reduced by not requiring a staff level approval Implemented: 5/1/18 report or attendance at PZC meeting; application fee will be reduced 15. Fines increased and Stop Work Order (SWO) process DRPPAC: 12/14/17 Illegal tampering with water meters has decreased; larger authorized for water meter tampering BCC: 5/22/18 penalty(s) for any future tampering; construction can be Implemented: 5/22/18 halted immediately via a SWO 16. The timing for payment of Fire review fees for large DRPPAC: 12/14/17 Applicant can defer 75% of the permit fee until permit is projects (greater than $5,000 in total Fire review fees) BCC: 1/16/18 ready to be issued; staff still collects 25% to cover permit changed from time of application to 25% at application Implemented: 1/16/18 reviews for projects that do not move forward and remainder at permit issuance 17. Title certifications for final plats required to be prepared DRPPAC: 2/21/18 Applicant, future HOA, and future lot owners provided by a licensed Florida attorney, not a title company BCC: 2/6/18 with a better backed -up title certification; better liability Implemented: 2/6/18 coverage for missed title issues (versus a title company with statutorily limited liability) 18. Final plat checklist provided by the County Surveyor, and DRPPAC: 2/21/18 Final plat submittals more complete/accurate at initial required to be completed by the applicant and included BCC: 9/18/18 submittal; guidance provided for the applicant (especially with final plat submittals Implemented: 9/18/18 out-of-town or first time applicants); increased review efficiency 19. Staff authorized to use a "stop -loss" ("stop -review") DRPPAC: 2/21/18 Staff does not waste time reviewing grossly deficient process for grossly deficient final plat submittals BCC: 9/18/18 submittals; applicant is penalized/held accountable for Implemented: 9/18/18 poor submittals 242 Accomplishment Formal Action or Result Approval 20. Developer/County agreements and arrangements for DRPPAC: 2/21/18 Developer does not have to post two separate bonds that posting security that guarantees construction and is then BCC: 9/18/18 "overlap"; less capital tied up in bonds; staff required to reduced to cover warranty/maintenance/bill of sale items Implemented: 9/18/18 process less paperwork 21. Surveying and engineering costs allowed to be excluded DRPPAC: 2/21/18 Overall cost for secure warranty and/or maintenance / bill from the amount posted to secure warranty / maintenance BCC: 9/18/18 of sale items is reduced; less capital tied up in bonds for / bill of sale items Implemented: 9/18/18 "soft cost" items 22. Two options for obtaining final plat approval (before DRPPAC: 2/21/18 Clearer, more defined process; faster processing of completion of construction or after completion) were BCC: 9/18/18 warranty maintenance and bill of sale items when applying clarified, and line-up warranty maintenance (roads and Implemented: 9/18/18 for a Certificate of Completion drainage) and bill of sale water and sewer items 23. Clerk of Court plat items updated based on a request DRPPAC: 2/21/18 Better, more legible format for recording final plats .received from the Clerk of Court office BCC: 9/18/18 Implemented: 9/18/18 24. All future Affidavits of Exemption (AOEs) required to be DRPPAC: 2/21/18 Single, easier to use document for staff, real estate presented as a 24" X 36" recordable map BCC: 9/18/18 professionals, and future property owners; staff required Implemented: 9/18/18 to create and process less paperwork 25. Land development permit (LDP) submittals required to DRPPAC: 2/21/18 Staff review times significantly reduced when reviewing include a master lot drainage plan BCC: 9/18/18 individual lot drainage plans for single-family homes; Implemented: 9/18/18 fewer drainage conflicts between adjacent lots; SF permits issued quicker 26. LDP modification fee waived for voluntary submittal of DRPPAC: 2/21/18 Existing active subdivision allowed to take advantage of master lot drainage plans for existing active subdivisions BCC: 9/18/18 the same benefits from master lot drainage plans with no . Implemented: 9/18/18 additional application fee 27. New, streamlined conceptual administrative approval DRPPAC: 6/26/18 Affordable housing grant applicants provided lower process created for affordable housing grant applicants BCC: 9/18/18 application fees and less costs associated with plan Implemented: 9/18/18 submittal requirements; faster approval process (2-3 weeks instead of 6-12 weeks) 28. Limited number of early model homes allowed to be DRPPAC: 6/26/18 Homebuilders get a "head start" on construction of model constructed within a conventional subdivision in advance BCC: 9/18/18 homes; provides a defined number (percentage) for all new of a Certificate of Completion (C.C.) Implemented: 9/18/18 subdivisions; certain life/safety items must be provided prior to vertical construction 243 Accomplishment Formal Action or Result Approval 29. Grading and/or slope requirements clarified for landings, DRPPAC: 4/18/18 Developers and homebuilders have a clearer porches, patios, and pool decks BCC: N/A understanding of lot grading requirements; improves SF Im lemented: N/A permit submittal and shortens review time 30. Future Developer's Agreements required to be tied to DRPPAC: 5/16/18 Homebuilders and homebuyers are not held up or benchmarks that are the Developer's responsibility (i.e. BCC: N/A penalized for developer non-compliance; increased LDP, final plat approval, and/or C.C.), not a certain Implemented: 5/16/18 accountability for developer agreements number of Certificates of Occupancy 31. Committee chair and TCBA officer/local contractor DRPPAC: 5/16/18 Committee chair confirmed that existing process is well conducted 2-3 hour building permit review and routing BCC: N/A thought out and efficient; determined that no changes in walk through; recent process and workflow Implemented: N/A the current routing process are required at this time improve ents demonstrated by staff 32. County littoral zone planting requirements identified as DRPPAC: 9/19/18 Littoral zone design flexibility confirmed under current, an issue resulting in development costs and maintenance BCC: Staff will report existing regulations; Committee supports comprehensive issues/obligations plan amendment and LDR change to eliminate littoral zone requirement 33. Most important and useful attributes for electronic plan DRPPAC: 5/16/18 Staff has a prioritized list of attributes if/when the BCC review and online review improvements identified by BCC: Staff will report authorizes funding for a new or expanded electronic plan staff and the Committee review system 34. Methodology for development review fee update DRPPAC: 6/26/18 Consensus rendered on fee calculation methodology that discussed and obtained Committee consensus Used by staff in accounts for staff review time under improved, more developing proposed efficient review process; overhead costs not factored -in to fee schedule update fees 35. Approved recommendations on 3 updated fee schedules: DRPPAC: 10/17/18 Committee and staff agree to comprehensive development Planning Development Application Fee Schedule, Long BCC: Staff will fee update. Includes Public Works inspection fees for Range Planning Fee Schedule, Public Works Fee present 11/20/18 single-family subdivisions, major site plan multi -family Schedule (including inspection feesprojects, and major site plan commercial projects 244 Development Review & Permit Process Advisory Committee Meeting Minutes — Draft October 17, 2018 6. Other Matters Chairperson Robinson, District 1 Representative, asked for specific DRPPAC discussion items Committee Members wished to continue should the Board of County Commissioners (Board) approve more committee meetings. Mr. Robert Banov, District 4 Representative, suggested further discussions on the Review and Inspection Process with the Building Department; wherein Chairperson Robinson suggested Mr. Banov begin initial discussion with the Building Department regarding specific items and a follow up with Mr. Boling for further consideration and direction. Chairperson Robinson added item: to establish a process whereby anything staff brings to the Board would include a cost benefit analysis so when the Board voted on the issue, it had an idea how much money it would cost and how it affects the general public. Mr. Chuck Mechling, District 5 Representative, said his variety of items included (1) extended the meeting dates for DRPPAC for two additional meetings; (2) the planned development process and the benefit to the public; (3) landscaping considerations (current agenda item, not addressed); and (4) a concept of an ongoing committee; similar to the Professional Services Advisory Committee (PSAC), sunsetted in 2010, for circumstances such as discussions on major changes, accomplishing a type of bridge between government and the industry wherein a group could discuss and implement a process, as needed. Mr. Joe Paladin, District 2 Representative, requested continued discussions on littoral zone slope requirements, as he was not present at the September DRPPAC meeting and believed the issue warranted additional discussion and input regarding a possible compromise for slope requirements. ON MOTION BY Mr. Mechling, SECONDED by Mr. Banov, the Committee voted unanimously (10-0) to request the Board of County Commissioners permission for the Development Review & Permit Process Advisory Committee to meet for two (2) additional meetings, bringing the total number of meetings to 12, consistent with the concept of one year equaling 12 meetings. Discussion ensued regarding the concept of forming an on-going committee to implement a process for discussing changes impacting the development industry. 245 Mr. Jason Brown, County Administrator, reminded the Committee, Community Development staff was available to meet with individuals in the development community to discuss any issue as the issue arose regardless of an on-going committee. Chairperson Robinson stated meeting individually, there would not be the general industry representation. Mr. Stan Boling, Community Development Director, mentioned with the formation of a committee, came Sunshine Law issues; however, he suggested the idea of conducting forums or workshops tied to specific issues as they came up, as a way of maintaining open communication with the development industry and input for staff to report back to the Board. Mr. Bill DeBraai, Deputy County Attorney, mentioned DRPPAC's sunset date was October 18, 2018, and with the current motion requesting extension of that date, he suggested Committee Members maintain and follow the rules of the Sunshine Law in the event the Board voted to keep the Committee active for one or two more meetings. 246 f Request from Development Review and Permit Process Advisory Committee 1. Hold two more meetings to bring total meetings to 12. 2. Discuss and make recommendations on the following topics: a. Building permit items from one of the members b. Cost -benefit analysis policy for future changes to matters affecting the development industry c. PD project "public benefits" policy d. Landscaping items e. Having an on-going development industry committee (like DRPPAC or former PSAC) f. Re -consider Committee recommendation on littoral zone requirements. INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES 12 .&# I. Date: October 24, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utility Finance Manager Eric Charest, Environmental Compliance Analyst Arjuna Weragoda, P.E., Capital Projects Manager Subject: Surface Water Supply Topic DESCRIPTIONS AND CONDITIONS: On October 23, 2018, the Indian River County Board of County Commissioners (BCC) requested staff obtain more details on a rate adjustment to facilitate the potential for a surface water supply to serve a portion of the future potable water needs of the residents of Indian River County. ANALYSIS: The County currently operates two nanofiltration Water Treatment Plants (WTPs) that are supplied by a total of 16 production wells constructed into the Upper Floridan Aquifer (UFA). The expansion of the North County WTP, completed in 2009, provided the County with an installed treatment capacity that exceeds the Consumptive Use Permit (CUP) allocation to supply the facility. Under the CUP, the County is restricted to an annual average withdrawal of 12.84 million gallons per day (MGD) combined raw water withdrawal from the 16 production wells, yet there is ample treatment capacity at both water treatment plants (approximately 21 MGD finished water) to serve the County for the next ten (10) years. Currently the Indian River County Department of Utility Services (IRCDUS) is pursuing a modification to the CUP allocation to be in-line with the WTPs' capacity. Therefore, the County has not programmed any surface water treatment reservoir projects in the five-year capital improvement horizon. However, the County has previously evaluated potential options for an alternative source of water other than the UFA. In 2007, IRCDUS developed an Alternative Water Supply Master Plan, which included an evaluation of a fresh surface water/reservoir component. Also, in 2014 and 2015, IRCDUS undertook two (2),surface water supply evaluations. One was located in the north part of the unincorporated Indian River County and the other in the south. The three studies evaluated pros/cons, opinion of probable cost and recommendations. In addition to cost, any property purchased for a surface water reservoir, at a minimum, will require the following criteria evaluated: • Land Use, Zoning and Off-site Improvements ✓ Existing/future land use and zoning ✓ Special development regulations 247 ✓ Rights-of-way ✓ Off-site improvement requirements • Environmental Considerations ✓ Wetlands ✓ Threatened and endangered species • Geotechnical Investigation ✓ Soil exploration and suitability for structure support ✓ Observed and estimated water table elevations ✓ Suitability for fill ✓ Permeability tests • Permitting Evaluation ✓ Federal, state and local criteria ✓ Site access ✓ . Setbacks ✓ Uplands conservation ✓ Landscape requirements • Vulnerability and Security ✓ Wildlife ✓ Debris, algae and invasive aquatic vegetation ✓ Vandalism and acts of terrorism The following table outlines some of the typical pros and cons of a surface water supply reservoir/ treatment. 248 Fresh Surface Water/Reservoirs Pros • Fresh surface water resources can be abundant particularly if located near main canals • Diversification of supply sources • Potential diversion of runoff to the Indian River Lagoon depending on the siting of reservoir • Potential reduced TMDL loadings to the Lagoon • Reduced long-term demand on stressed UFA Cons • Different membrane treatment technology may be required • May require long transmission lines • May impact minimum flows and levels in the St. Johns River? • Operational guidelines for the water conservation areas will be a constraint on available supply • Exposure/vulnerability to contaminants and vandalism/acts of terrorism • Costly treatment plant • Source water will require protection • Evaporative losses Operational expense • Land acquisition required 248 The following tables show the opinion of probable cost based on two studies. 2014 — Alternative Water Supply Analysis from CDM Smith Study Additional Demand (mgd) Reservoir Size (acres) Land Acquisition Cost ($ millions) Capital Cost ($ millions) Total Annual 0&M Cost ($ millions) Unit Production Cost ($/1,000 gal) 3.74 44 0.6 80 2.2 5.17 5.02 64 0.76 81 3.1 4.37 10.82 132 1.42 104 3.2 2.41 2015 — Osprey Marsh Expansion Analysis from CDM Smith Study Additional Reservoir Size Land Acquisition Capital Cost Total Annual Unit Production Demand (acres) Cost ($ millions) O&M Cost Cost (mgd) ($ millions) ($ millions) ($/1,000 gal) 5.0 48 1 89 5.2 5.69 Prior to moving forward with the acquisition of any parcel or parcels, staff would strongly recommend conducting a due diligence study such as the one done for the Osprey Marsh Expansion. Beyond land use requirements, environmental considerations, geotechnical investigation, vulnerability, and security, the due diligence should also include the following: • Modeling to determine available volume of water in canal system; potentially a pilot study; • Negotiations with the various drainage districts to secure withdrawal permits and pump station/transmission piping ROW; pre -application meetings with regulatory agencies; emergency discharge before/after hurricane or heavy rainfall event; • Negotiations with property owners; final site selection; preparation of purchase agreements; ROW agreements for pipelines; • Preliminary design of the reservoir, piping and treatment; The nature of a study such as this is complicated, expensive and time intensive. A critical challenge faced by utilities contemplating these emerging water supply options is that they appear to be quite expensive relative to the current water supply source. The key question is whether there are benefits associated with these options that justify the added financial expense. Finding new and affordable sources of potable water and improving the management of existing supplies are among the most fundamental challenges facing utilities. It may be more prudent to await the results of the CUP modification request (in progress) to determine the best path forward. The County currently has sufficient capabilities to physically produce over 20 MGD which would be more than enough water production should the regulatory allowance be given. FUNDING: Staff has not budgeted any funds for land acquisition, detailed design, and construction of a surface water reservoir/treatment facility. Typically, rate making practice requires reasonable relationships between benefits, costs and charges for services; as such, it would be outside practice norms to set rates without these relationships. The general practice when addressing future utility funding requirements is 249 for the utility to first identify the capital requirements and associated timetable through engineering studies, including a capital program funding study. The capital program funding feasibility study identifies appropriate funding sources for each project, availability of existing funds, and, if required, rate adjustments. In setting rates, it is important to understand the type of capital improvement to be funded (i.e. water, wastewater, reclaimed water, expansion, upgrade, replacement and renewal (R&R) or a combination) along with its impact on operations and operating and maintenance (0&M) expenses. Therefore, funds for such a study can be derived from capital funding if a project were to come to fruition. Capital fund revenues are generated from impact fees. Furthermore, new growth has created the need for the expansion or construction of the facilities, and that new growth will benefit from the expansion or construction of the facilities. If this project does not come to fruition, then consultant expenses will be derived from operating funds. RECOMMENDATION: Staff recommends the Board of County Commissioners consider the following: • Authorize staff to complete the Consumptive Use Permit modification process. Once that process has been completed, authorize staff to explore additional locations to handle surface water supply reservoir/treatment needs at the time it is forecast that additional water capacity will be needed. ATTACHMENT(s): Staff Report for the 83 -Acre Due Diligence Report & Opinion of Probable Cost from the February 16, 2016 BCC meeting. 250 INDIAN RIVER COUNTY, FLORIDA 14 DEPARTMENT CSP UTILITY SERVICES Date: February 09, 2016 To: Joseph A. Baird, County Administrator From: Vincent M. Burke, P.E., Director of Utility Services Subject: 83.14 +/- Acres Due Diligence Report and Opinion of Probable Cost DESCRIPTIONS AND CONDITIONS: On December 15, 2015, the Indian River County Board of County Commissioners (BCC) approved an agreement to purchase 83.14 +/- acres of undeveloped land at 925 5th Street SW, just east of Osprey Marsh Algal Turf Scrubber site, contingent upon a due diligence time period that ends Monday, February 29, 2016. The undeveloped site is being considered as a location for a potential surface water reservoir used for nutrient load reductions or as an alternative water supply for the County's potable water needs. At that same meeting, the Board approved Work Order No.4 to hire consulting engineer, CDM Smith, to assist the Utilities Department in performing a due diligence investigation and to - determine an estimated opinion of probable costs for such a potential reservoir and surface water treatment plant. The final sale of the property is scheduled to occur at 2:00 pm on Tuesday, March 1, 2016. The purpose of this agenda is to update the Board on the findings thus far. ANALYSIS: Appraisal At the December 15, 2015 BCC meeting, staff informed the Board about the sales history associated with the property. The purchase and sale agreement approved by the Board at that meeting was in the offer of a one-time payment of $1,000,000. The County enlisted the services of Armfield & Wagner (A&W) for several reasons. The firm is local, they are reputable and the firm had previously done an appraisal on the subject property for a private developer back in 2011. A&W updated their historical information and presented their report to the County on December 30, 2015. A&W Appraisal #43829, which complies with the Uniform Standards of Professional Appraisal Practice F:\Utilities\UTILITY . Engineering\WATER\Alternative Water Supply\Portofino Preserve aka Blackstone 83 acre site\Due Diligence Repo2filRCe 99 07._16_2016\Agenda - Due Diligente Report and OPC for 83 acre site for:BCC meeting 02_36_2016.do6x Page 1 of 14 (USPAP), used the sales comparison approach. in the opinion of A&W, the market value of the fee simple real estate of the 83.14 acres +/- is $1,400,000. CDM Smith's final report, included with this agenda as Attachment 1, is broken down into the following categories: 1) Background and Purpose 2) County land use, zoning & off site improvement requirements 3) Environmental considerations 4) Geotechnical investigation 5) Permitting evaluation 6) Conceptual design 7) Engineer's opinion of probable cost 8) Recommendation Background and Purpose The Indian River County Department of Utility Services (IRCDUS) currently operates two water treatment plants that use raw water from the Upper Floridan Aquifer. IRCDUS uses 15 wells (a 16th well is pending construction to provide redundancy) to supply the plants. Based on various studies from the St Johns River Water Management District (SJRWMD) and from County sponsored investigative reports, other alternative sources have been explored for its drinking water supply. Various studies and evaluations completed to date have resulted in the recommendation that should an alternative supply be needed, the County pursue development of a surface water source. When the 83 acre site next to the Osprey Marsh came on the market, it opened up the possibility of using the site to store surface water due to its close proximity to existing infrastructure. CDM Smith was hired to evaluate the environmental considerations, permitting requirements, geotechnical conditions, access, land use and other technical requirements to assist the county in determining if the site would be a good candidate for such a project. In addition to the project requirements, CDM Smith put together an opinion of probable cost (OPC), based on a conceptual/ planning level design, to determine if the project could be financially feasible. The short time duration for the report/ agenda did not allow for any pre -applications meetings with the regulatory agencies. Staff did undergo an Indian River County Technical Review Committee Pre - Application process that is the basis for much of the following local requirements. It is strongly suggested that should the process move forward, to meet with the regulatory agencies to better identify and solidify their requirements for such a project. County land use, zoning & off site improvement requirements The 83 acre site is zoned RS -6 (single family residential), RM -6 (multi -family residential) and CL (limited commercial), all with an L-2 land use classification (low density residential). The L-2 land use designation allows for up to 6 residential units per acre, which is why the two previous developers were looking to put up to 178 single family homes on the subject property. Under both the RS -6 and RM -6 zoning districts, "'limited public and private utilities" are considered a Special Exception use. As such, no land re -designation is anticipated for the site, but a special exemption would be F:\UVlities\UTlUTY - Engineering\1NATER\Aftemative water supply\Portofino Preserve aka Blackstone 83 acre site\Due Diligence RM. JAZCC 100 02-16 2016\Aeenda - Due Diligence Report and OPC for 93 acre site for BCC meeting 02 16 2016.docx Page 2 of 24 requested and handled through two public hearings. The first public hearing would be held with the County's Planning and Zoning Commission (PZC) and the second public hearing would be with the County's BCC. Use of the property with a special exemption would still need to meet the requirements of the county's Land Development Regulations (LDR). On January 18, 2016, a pre -application meeting was held with County staff to identify all applicable zoning requirements such as landscaping needs, setbacks, rights-of-way (ROW), and other local permitting requirements such as a Utility Construction Permit (UCP). Included in the LDR is a requirement for the project developer to obtain a mining permit if 5,000 cubic yards (or more) of excavated fill are removed from the site and transported over County roadways. However, if the excavation activity is defined as "temporary," in nature and not part of the overall site use, then a two month excavation and transport window is allowable to the developer/owner without the need to rezone for a mining permit. The subject property falls within the County's designated "other corridors" as outlined in Section 911.22 of the LDR, but after review of the applicable regulations, it does not appear that the property would be subjected to those requirements. LDR Section 9S2.08(1)(c) required the project to adhere to the County's minimum 60 -foot local roadway standard. A 60 foot ROW already exists on the west side of the property, along 12111 Avenue SW. In discussions with County staff, this ROW is to be preserved even if the County were to own both sides of the ROW (Osprey Marsh to the West, Subject Property to the East). While the project would not add additional vehicles/trips, the County wishes to preserve the ability to develop this roadway once sufficient level of service requirements dictate the need to do so. Such a future roadway would connect 5111 street SW to Oslo Road, aka 911 Street SW. An Indian River Farms Water Control District (IRFWCD) ROW overlaps the existing County ROW. In discussions with the Superintendent of the IRFWCD, CDM Smith was informed that the Farms may consider abandoning their ROW interest since there is no longer a drainage canal present. However, this action would be subject to the Farm's Board for final approval and only applicable if the County were to own both sides of the northern portion of 121h Avenue SW. This option is not available if the property is not purchased by the County or owned by a private developer. In discussions with County staff it was suggested that 10th Avenue SW, and not Oslo Road, be used as a potential access point for the site. This would negate improvements into the C/L designated portion of the property that fronts Oslo Road. Thus, the Oslo frontage piece could potentially be sold off to a private entity at some future time. However, as part of the LDR requirements, not only would a 30 foot ROW dedication be needed along 101h Avenue SW, but also along the east/west running 7th Street SW. See attached Figure 2-1 of the CDM Smith report which details the ROW dedication required. 1:\Utilities\UTiUTY - Engineering\WATE"ternative Water Supply\Portofino Preserve An Blackstone 83 acre site\Due Dilipence Repo�tdlcc 101 02_16 2016\Agenda - Due Diligence Report and OPC for 83 acre site for BCC meeting 02_16_2016 v2 cmc.docx Page 3 of 14 re z -Z: Co ._..fes •T' L :al:,' Y I' ! L i� •+ i� c �s f: r1 :. •.i: n.. LEGEND V'T u._.c.T eulN ,If '+V! grax frt:R l 4TA' neer ;•fcxlx- n County Reservoir Site, 925 5`" Street 5W ft _2 t r.[• bJ •N Q.0 w a+- V. V V. aT: ! nu A,:f 4 r •,ra as•.:,cn !1•A rw^KS N U CDM.Fi•_ur� lJo.:- 1 S�!��I C•f'�r-=y1�::1 L:r:1,t:: C`:� g cCtah rCsU,a�: ,.54; Wr; �'� ' ?51r. R�<:.'. tr:.a�n r�.i:�• Coni;: FE.- G Use of the property as a reservoir would not generate significant daily trips to/from the site. Most of the activity would be associated with trips from the South County Water Plant, just west of the site. No buildings, offices or restrooms would be built on the site thus limiting the.offsite improvements to the ROW dedication as described previously. Environmental Considerations Section 3 of CDM Smith's report details the local, state and Federal requirements for determining the types of wetlands and the mitigating impacts if those wetlands are disturbed as part of a development project. in addition there is a potential presence of endangered or threatened species that may exist on the site. Any and all determinations will need to be conducted with appropriate regulatory staff and site visits/ground truthing. Such work was outside the scope of CDM Smith's work order.- Due to tight time constraints associated with the sale of the property, only desktop evaluations based on best available data were used to indicate potential environmental concerns. The presence and approximate extents of wetlands within the project site were determined based on a desktop evaluation of United States Fish and Wildlife Service (USFWS) National Wetlands Inventory (NWI) data, historic and current aerial photographs, National Resource Conservation Service (NRCS) soils data, and SJRWMD land use and land cover data. Based on this desktop evaluation the project site contains approximately 10 acres of freshwater scrub wetlands (Figure 3- 1). According to the NWI database, these wetlands are classified as palustrine scrub wetlands with 1:\UtilitiesNLnlLtiY -Engineering\WA7ER\Alternative Water SupplVNPortofino Preserve aka Blackstone 83 acre site\Due Diligence Repogfdr acc 102 .02_16_201GWenda - Due Diligence Report and oPC for 83 acre site for OCC meeting 07._16_2016 42 cmc.docx Page 4 of 14 broad-leaved deciduous vegetation and are season zEy to sernl-permanenVy fiaaded. z [hese wetlands have been impacted by the Fhistoric ditcNnG that has occurred ad)acer`Gt'so the parceL kNetland boundaries are approximate and should not be used for perrnittfng purposes. During the next phase of the project, fWd dElineation of arvedand boundaries sGhou(d be cenducted to determine tbhe state and fedcral �uvisd°octiocnai extents of wetlands on site in advance of permitting. Additionally, field evaluation of tvat(and quality should allo be cvaluated durinG the ft1d delineation. kfVedand boundaries are subject to state and federal regulatory agency tleOif canon and approva0 during the permitting process. C gwe 3-1: Preliminary klVet znd Exterrtts I Vvintfand mitigatiera k�_+ould be r s=c iary to offset any impacts as a resuGt of Vie proja�.. Cf Nfi SmMi resear6ledtv"o Such poter'Vaa e KU€t at,iart Oforts to offset 0210.6 accts +/- of c�'CWa'rrds. F;urTn3 111e desktop eva[Uation, Ole pro):~ Cs Ca t lrrated to require I.O.6 Uno fwrn Cf itl'�,�tior� �asse�s �%e t i�'rLctGioe (UHUAM) credits to off -'-U direct anon' Fr,�eVan6 impacts. The fir?.[ Purtih r of crcdii s necessary vveouid depend on this tetaC tr ctfFjRd a^reage on site dletevmt nee 4-? void c?er:i,7ca �--cart zad �Retlar�d gr€aCctZ* v ftGtl ZChe oc�ip ct aria" M itfGraziarh fJzn% credits could be purdiased fc«r�A Fid Vaution sznc - in Qravard Caunty wt a p fce of $45,002 per credit for joint state, and Ndz i CIf� FafL�J credits. Thus, tihc estiMRrted tau°al project rrtitiaatio'n cost us! rs a chit f tis r 4FnIt wrocM 1�z $F,77,C33, As part of the due dlC'!ga hce rfVan, r14,c pF rce[ adjacent to Cite side, as shown in, Fr�uf(� I-%, t as looked at to potent ally increase t[he fantpc:nt of the site vAliie adding a[ang tfha eastem side o� tine Iat�raf� � carha0. (�f�� o e�fas cr�rrta���d Lo see if tGhece trvoea0d be ar:y irttc_r�st cch a pasi[z[e sv4ap betive(e n t:1eir 4.7 acre, afee e7nd a 3.1f z'ere county-okfined parcel in the nnar Darin& the discussions, CIXA SCrkN 6c6,7 dc--5htap of the FDOT site ane fcun6 C,i t a m, Fjc r ty of Vie EDOT la'n'd is classiff d -�s tnlotlands and tz,oufd have to Cue mnf['Jgated sthaurd tlhat area be used in con�jcL do olt F^'itch fN(� reseR'Icoir project`. `L'hereCore, staff encs riot Verwrmin nd pursui'ch3 discussions vvfr ,h f DOT at Mis 7AGP'EE1NeAullILIt V Pme: ,Avc f Q� Y6 r)'.' .Y .^c FL'2nl-t n WC fVr €,L erre §R rOF RCC cnek:UNG 02—M Z';IP <,7 5 of P,fi� Figure 3-2: FDOT parcel adjacent to site ..••.,�r,..,.,........... — a..3•.t _. w atav-•- C`L.4 - -_ - a...gr• -Pxw- ftw n,a. •..qw� CDM Smith reviewed state and federal databases to determine if protected species could be on or adjacent to the site. In conversations with Beth Powell, Conservation Lands Manager, she confirmed that the presence of Scrub Jays on the site were not likely but certainly possible. Gopher tortoise and other species listed below, as determined by CDM Smith, could potentially be on site. A site visit/ ground truthing will be required by the regulatory agencies if the project proceeds to the next phase. Table 3-1: List of Protected Species Potentially Occurring on/near the site I✓ ______-TTS-� I�..�•.�•�'LrIL: ::.�— .. • .•i.::.•^IL � J .T« �7�• .___ � �1 %t: •���..1 •ht.i: Vii. _ _ ._, 3L'•L=_SSl.. r,�_i •r`![�: �: A:t N[ilsz —«`.•I :li S. :l'r ::.lt t, :w: :i...)iw •fit !:.J::Ka..•-yr .: •.. ::•Ir LI•: a•t :r•--: �.3w•'L•-J:: T)~ r,.......:n: ._ A 3. •es.:. ::l:s�a t<•f trhn:•H - • yam. �•e..:. et,t4r '._..�._....+�:1�U57�. _ �M1rsr ava::.r:t •r': T:.n .µ'ar+.iii . _ _ •�•�Y iv/•l:ni�'Af. a•I: tc-:hQMn.+;+iry ' u n•r• ,...- . r. , •. •._.d.•v •-• w i . -• . .,tin•::..: �1'�'3 ._ t t.. _. a -4•: j'.3l'r.3':'[•.-La'v . ^**a.)•a'�.,r_r+a: ^ttxt, '-'tt t...... ^•rrs r:::ca."r • -. .. .Y rno7r n:r•. :aQ:�t.Y:,•r-. :t,>rt•tra:-. .• .. J:\Utilities\UTIUTY - Engineering\WATER\Alternative Water Supply\Portotino Preserve aka Blackstone 83 acre site\Due Diligence RepoNhcc 104 02_16_2.016\Agenda - Due Diligence Report and UPC for 83 acre site for BCC meeting 02_16_2016V2 cmc.docx Page 6 of 14 Geotechnical Investigations In late December 2015/early January 2016, the County directly hired one of the local geotechnical firms under its continuing services contract. Keller, Schleicher & MacWilliam Engineering and Testing, Inc. (KSM) perform a preliminary subsurface investigation that consisted of five (5) soil borings and five (5) permeability tests. The geotechnical report was furnished to CDM Smith for evaluation in determining if the excavated soils could be used as road underlayment, if the material could be used for the construction of the necessary berm, and ultimately,, if the soils underneath the surface would have adequate allowable bearing capacity to support the weight of the berm and reservoir system. The KSM summary report is included in the CDM Smith report under Appendix B. KSM performed five (5) Standard Penetration Tests (SPT) at locations throughout the site where the reservoir would be situated. The types of soils consists of medium to fine-grained, slightly silty sand. From land surface to a depth of 50 feet below land surface (bis), no organic soils (highly compressible) or other unsuitable material was found at the SPT boring locations except for the typical surface vegetation. The soil density was classified as loose to medium dense, and according to KSM, the soils found at the location could support the structures associated with the project. According to the U.S. Department of Agriculture Soil Survey Map of Indian River County, the primary soils found at the site are Eau Gallie fine sand (3) and Pomello sand, 0 to 5 percent slopes (21), with some Myakka-Myakka fine sands, 0 to 2 percent slopes (5). The water table was found to vary from 40 to 80 inches below existing land surface, and based on the types of soils classified at the site, KSM estimated that the normal seasonal high water table could be anywhere between 4 to 30 inches. The normal seasonal low water table was estimated to be 50 to 80 inches below land surface. KSM also performed five (5) Usual Open Hole permeability tests at the boring locations. This type of test was developed to determine how quickly or slowly water travels through a given soil type and density over a specified amount of time. The results of the test, known as permeability (hydraulic conductivity), indicate if a soil drains well or poorly. Table 4-1 show the results of the KSM permeability tests. Table 4-1 Hydraulic Conductivity Test Results ,itootion P-1 (ch/sq. ft. —ft. head (ft./day 3.7 x 10-' — ft. of head) 32 P-2 3.0 x.10" 26 P-3 1.5 x 10"' 13 P-4 1.7 x 104 is P-5 1.9 x 10"1 16 Source: KSM Preliminary Subsurface Investigation, January 2016. t See Figure 4-1 for permeability test locations Based on the results of the geotechnical investigations, it appears that the soils on the subject property are moderate to high permeability, thus allowing water to travel through the pores 1:\Utilities\UTILITY> Engineering\WATER\Alternative Water Supply\Portolino Preserve aka Blackstone 83 acre site\Due Diligence RepeN73cc 10; 02_16_2016NAgenda - Due Diligence Report and OPC for 83 acre site for BCC meeting 02 16„2016 v2. cmc.docx Page 7 of 14 somewhat rapidly. Such soils types are not considered ideal if water storage in a reservoir system is the goal, and would likely indicate that seepage from the reservoir to the surficial ground water will occur unless hydraulic controls are put in place. The soils are appropriate to support a reservoir system and associated berm structure. Permitting Investigation Several local, state and federal permits will be required as part of this project. While some the details are not fully known due to insufficient information, more specific requirements are to be obtained during pre -applications with other regulatory agencies once a more detailed design is underway and site verification of certain environmental factors has been completed. The following permits are required: 1. An FDEP Application for a Specific Permit to Construct Potable Water System Components for the construction of the pump stations, transmission piping, reservoir and surface WTP; 2. An FDEP Environmental Resource Permit (ERP) for the minimal storm water impacts associated with the perimeter roadway. Based on the ultimate location selected, the ERP may be required to address wetland mitigation as well. A joint application to FDEP with review by the Army Corps of Engineers would then be required. 3._ A modification to the County's SJRWMD CUP No. 10524 to include surface water asa supplemental supply source; 4. An IRFWCD connection permit for the overflow structure into the Lateral 1, as well as for use. of Right -of -Way (if needed) during construction; possible temporary permit to discharge dewatering well water to the, canal system 5. An Indian River County Application for Major Site Plan Approval. This assumes that the project site plan will include more than 5,000 square feet (sf) of new impervious area (entrance, maintenance/perimeter road, pump slabs, etc.). Projects with between 5,000 and 150,000 sf of new impervious area can be approved at the staff level with no involvement from the Planning and Zoning Commission; 6. An Indian River County building department construction permit for the reservoir, pump stations and electrical service; 7. Indian River County ROW permits for use of road ROWS for transmission piping and pump station crossings; 8. Indian River County Utility Construction Permit; and 9. Depending on the site layout and impacts, a permit for impacts to protected species maybe required from USFWS or FWC. In addition to the permits listed above, the Department of Health (DOH) requires a minimum setback for potable water features of 200 feet from on-site sewage disposal systems (i.e. septic J:\Utilities\UTlL1TY- Engineering\WATER\Alternative Water supplyWortofino Preserve aka Blackstone 83 acre site\Due Diligence RepIA&C 106 02_16_2016\Aflenda - Due Diligence Report and OPC for 83 acre site for BCC meeting 02_16_2016 v2 emc.docx Page 9 of 14 tanks). The neighborhood south of 71h Street SW, while connected to the County water supply system, remains on septic tanks. Therefore, the storage reservoir proposed for the subject property would have to be located 200 feet or more from the nearest drain field. As currently presented in Figure 2-1, the reservoir is approximately 178 feet from the nearest drain field. A variance from the DOH would be required to construct the reservoir as shown. Otherwise, the southern berm location would have to be shifted to gain the additional 22 feet of separation thereby losing available storage volume within the reservoir. In addition to the 30 foot ROW dedication along 7th Street and 10t1 Avenue SW, a 25 foot Type B buffer will be required for the site. The existing pine scrub vegetation can remain to form the buffer but this will need to be in place prior to the start of the support berm needed to hold the reservoir water. In short, a gross footprint area of around 68 acres is thus reduced to an approximate 48 acres of reservoir space. In addition, County LDR requirements state that 15% of the upland portion of the site be maintained as uplands conservation. Less the 10.6 acres of potential wetland area leaves 73 acres of upland which calculates to 10.95 acres of space required for conservation. Due to the unique nature of the site, the southern "fingers" could be used to satisfy this requirement. Figure 2-1 depicts the conceptual layout of the reservoir system with the required ROW allocations, buffer setbacks, berm, reservoir footprint and associated conservation areas. To the west of the site is the Osprey Marsh Algal Turf Scrubber System and the South County Water Treatment Plant. Figure 2-1: Conceptual Layout -South County Reservoir Site, 925 51h Street SW ..� : _ � •F"�,`t ' {r_212_8_� .a sa+noelNni 17:.. x . ... ........ . LGL-TE�_/ 74 CL t It C�_--'•'._� ' i N. N 'G, T.T.. t.A � _ �; ` �, ..:...�. • � c•': :. ate'... _ F :4 •3: ,. c. s31t': wm_Smith Conceptual Layout of the South County Reservoir .?:. t i- +;:,ir3 A+ r,t� Fr. et CtrX:,a fE"t K-'. 1:\Utilities\UTILITY - Engineering\WATER\Alternative Water Supply\Portofino Preserve aka Blackstone f.3 acre site\Due Diligence Rep; occ 107 02_16_2016VCenda - Due Diligence Report and OPC for 83 acro site for BCC meeting 02_16_2016 v2 cmc.docx Page 9 of 14 Conceptual Design The reservoir was sized to be as large as possible after all other setbacks, roadways, seepage ditches and berms were in place. The ROW dedication and DOH offsets would indicate that an approximate surface area of 48 acres is allowable. The 12 foot high berm would be constructed to account for any severe weather events/wave action or hurricane force winds. The assumed water depth is to be 10 feet given the berm side slopes of 3 Horizontal:1 Vertical. At full capacity, approximately 232 million gallons of water could be stored. As part of the exercise, the treated water from the Osprey Marsh site is to be used to fill the reservoir. The county blends up to 1 million gallons a day (MGD) of demineralized concentrate from the South County WTP and mixes it with up to 10 MGD of canal water from the 2711 Avenue pump station. The 27th Avenue pump station has two (2) 10 MGD pumps that operate individually to send the canal water through a 24" diameter pipe. The treated water from the Osprey site currently discharges by gravity to the lateral J-1 canal. If that water were to be used for the reservoir, a new 11 MGD pump station would need to be installed to convey water from the Osprey Site to the reservoir. A separate pump station would need to be installed on the southeast corner of the reservoir to send water from the reservoir back to the new Surface Water Treatment Plant. Such a pumping array will need to be calibrated and carefully operated to ensure successful conveyance of water during normal and emergency operations. If a power outage were to occur, a very large portable or standby generator would be needed at each and every pumping location to ensure continuity of operation. Water quality from the Osprey Marsh site was evaluated to determine the type and kind of surface water treatment necessary to remove dissolved solids and other non -desirable contaminants to meet state and federal drinking water standards. As such, there is a higher than typical chloride concentration in the Osprey Marsh treated water that would need to be removed for potable water consumption. A very sophisticated treatment train consisting of conventional surface water treatment processes (i.e., flocculation and clarification with plate settlers) to reduce suspended solids concentrations and color, followed by microfiltration (MF)/ultrafiltration (UF) to further reduce suspended solids and bacteria and then low-pressure reverse osmosis (LPRO) to reduce the total dissolved solids concentration (salinity) and microbiologicals to within the drinking water standards would be required. This combination of treatment processes provides a high level of treatment. One potential concern is the formation of algal toxins from the algal turf scrubber system discharge. Algal toxins in surface water supplies have been reported in several locations in the US. The combination of MF/UF/RO has been reported in literature to remove many of these toxins As shown in Figure 2-1, there is approximately 10 aces of useable space just north of the South County RO plant for a new, separate treatment process as just described. Close proximity to the existing piping infrastructure is ideal, allowing for combination of the finished water from either plant to be sent out to the distribution system. Residual by products from the surface WTP need to be considered for treatment and disposal. One option is to construct a 3,000 foot deep injection well. Another option would be to expand the Osprey Marsh operation, which would require extensive pump modifications, additional water transmission piping and larger maintenance need, for such an operation. In addition, solids dewatering may be necessary as part of the surface water treatment process and this requires 1:\Utilities\UTILr1Y - Engineering\WATER\Atternative Water Supply\Portofino Preserve aka Blackstone 83 acre site\Due Diligence RepoUftcC 108 02 16 2016\Agenda - Due Diligence Report and OPC for 83 acre site for BCC meeting 0216_2016 v2 cmc.docx Page 10 of 14 space and isolation from nearby residential properties. The odor from such an operation has been known to be.a concern in some communities, and while mitigating controls can be put in place, they can be costly and difficult to maintain. Opinion of Probable Cost Please refer to COM Smith's section 7 of their report for an in depth analysis of how the costs were obtained for this project. While this is still a conceptual plan, rough numbers are needed to identify the investment required for such an ambitious project. Based on some of the assumptions identified in the due diligence and site conditions/ project requirements, Table 7-1 summarizes the conceptual capital costs Table 7-1 Summa 5.0 (Deep Injection Well) 3'7 i Percent of Total 6% (Osprey Marsh 3.7 Expansion) Percent of Total 6% CDM Smith 0.70 , 1.3 1% 2% 0.70 ; 1.3 6 1% 2% G Millions) 48.3 0.76 83% 1% 48.3 0.76 i A 82% 1% 3.8 58.5 7% 4.5 j 59 7% -- Conceptual estimates of total capital cost, total operations and maintenance (O&M) cost, total equivalent annual cost and unit production cost is summarized in Table 7-2 for both concentrate disposal alternatives (deep injection well (DIW) or expansion of Osprey Marsh). For the DIW alternative, total capital cost for the reservoir system is estimated to be $95 million, while unit production cost was estimated at $5.94/1,000 gallons. For the Osprey Marsh expansion alternative, total capital cost for the reservoir system is estimated to be $96 million, while unit production cost was estimated at $5.97/1,000 gallons. Annual O&M costs for bath alternatives is approximately $5.3 million/year. Table 7-2 Summary of Conceptual Capital, O&M and Unit Production Costs' CDM Smith 5.0 88 (Deep Injection Well) 5.1 5.2 10.3 5.66 5.0 89 5.2 5.2 10.4 5.69 (Osprey Marsh Expansion) Notes: `Conceptual capital costs include pumping, transmission, reservoir, treatment, storage and concentrate disposal. Conceptual capital costs further include a 50 percent construction allowance (30 percent contingencies and 20 percent non -construction capital costs). zA service life of 25 years and an interest rate of 3.125 percent (Federal water resources planning discount rate for Fiscal Year 2016) was used in the analysis. 'Conceptual 0&M costs include equipment, staffing, pourer and chemical costs, where appropriate. `Total equivalent annual costs include annualized capital costs plus O&M costs. 'Unit production cost is equal to Total Equivalent Annual cost divided by demand from reservoir (average annual rate of delivery of water). 1:\Utititles\UTILITY - Engineering\WATER\Alternative water Supply\Portofino Preserve aka Blackstone 83 acre site\Due diligence RepAhcC log 02_16 2016\Agenda - Due Diligence Report and OPC for 83 acre site for BCC meeting 07_16.7016 v2 cmc.docx Page 11 of 14 Options for Consideration Based on the information provided thus far, it appears that there are four options for the Board to consider. Option 1: Cancel the Contract If the Board decides not to purchase the subject property, the contract requires that the seller be given written notice on or before February 29, 2016 (the end of the Feasibility period). If that is the case, the Board should authorize staff to prepare Exhibit B and authorize the Chairman to sign. Option 2: Purchase the land and reserve for future use If the Board decides to purchase the 83.13 acres, it will acquire the property $400,000 below present market value. The County could then use time to determine the highest and best use of the land. Option 3: Purchase land and pursue Storm Water Park/ TMDL Removal If the Board decides to purchase the property for a storm water park, it should use Optional Sales Tax funding. The land would still need to have a full environmental assessment to determine the wetland types and impacts from a storm water park. Osprey Marsh's treated water could be used to fill the reservoir negating the need to maintain the lateral J-1 canal conveyance system. Planning and coordination with iRFWCD may be necessary to operate the reservoir properly for drought/ wet weather/ emergency events if a new discharge is created at the Lateral J canal. The park could be operated and maintained by the storm water division within public works if sufficient staff time is allotted for the site. Cost share grants from the SJRWMD/DEP/EPA should be pursued to reimburse the County for the land acquisition and/or offset the capital costs needed to construct the facility. Public access could be a positive feature of the storm water park. Option 4: Purchase and develop reservoir as water source for new Water Treatment Plant If this option is selected, there would need to be a much greater amount of time and money spent on determining all the logistical, financial and operational requirements to bring this project to fruition. It is a multi-year process that will involve people from the local, state and federal levels to address much of what has been identified in the agenda item & CDM Smith report. Funding a project of this magnitude will require a substantial investment, not only on the construction portion of the project, but also because the operational costs are 3x higher for less water produced for consumption. Rate studies would be necessary to identify the full impact to the utilities' rate payers and the Utility Department should bonding be required. In verbal conversations with SJRWMD, staff are excited about such an endeavor but warn that cost share funding dollars are only given out year to year, are subject to the governing board approval and may not be relied upon for longterm commitments or funding levels. As noted at the December 15, 2015 BCC meeting, the parcel for sale is sold AS IS WHERE IS. The onus will be on the buyer to ensure that there are no issues that would affect the sale of the property. Having completed some of the due diligence associated with the subject property, it does not appear that there are any environmental issues that would adversely affect the County's ability to purchase the land, but there are substantial costs associated with a future potable water reservoir system. J:\Utilities\UT1LnY - EnpineeringkWATER\Alternative Water supply\Portofino Preserve aka Blackstone 83 acre Site\Due Diligence RrpoX�CC 110 02_16_2016\Agenda - Due Diligence Report and OPC for 83 acre site for UCC meeting 02_16_2016 v2 cmc.docx Page 12 of 14 Section 2.2 of the agreement states, if there are issues that would prevent a sale moving forward including, but not limited to, economic feasibility, financing, zoning, the local government comprehensive plan, redevelopment potential, structural components of any improvements, governmental restrictions and requirements, availability of utilities, concurrency issues, physical condition, subsoil conditions, environmental matters, and such other matters as may be of concern to Buyer.... Buyer shall have until the Feasibility Date in which to determine whether the Property is acceptable to Buyer, in its sole discretion, in all respects. If Buyer finds the Property to be unacceptable and elects not to proceed with the transaction contemplated hereby, Buyer shall, on or before the Feasibility Date, give written notice of termination to Seller in the form attached hereto as Exhibit B ("Termination Notice and Agreement"). The feasibility date is listed as 5:00 pm on Monday, February 29, 2016. The closing date is listed as 2:00pm on Tuesday, March 1, 2016. FUNDING: Option 1: Cancel the Contract. No funding required Option 2: Purchase the land and reserve for future use. If it is to be used for Utility purposes, utilize impact fee funds. If it is to be used for other purposes, utilize Optional Sales Tax Funds. Option 3: Purchase land and pursue Storm Water Park/ TMDL removal.. Utilize Optional Sales Tax Funds. Option 4: Purchase and develop reservoir as water source for new Water Treatment Plant. Funds for the land purchase are derived from capital funding. Capital fund revenues are generated from impact fees. Furthermore, new growth has created the need for the expansion or construction of the facilities, and that new growth will benefit from the expansion or construction of the facilities. ACCOUNT NO.: Option Description Account Number v Amount 1 Cancel Contract N/A $0 2 Purchase & Reserve For future tbd ' $1,000,000 3 Storm water Park/TMDL Use: Opt. Sales Tax 31524338-066510 $1,000,000 4 Land 471-161002 $1,000,000 RECOMMENDATION: Due to the extremely high costs not only for the capital portion required to construct the reservoir and surface water treatment plant but for the expensive operation and maintenance costs li\Utilities\UTILrtY - Engineering\WATER\Aiternative Water Supply\Portofino Preserve aka Blackstone 83 acre site\Due Diligence RepArAcc 111 02_16 2016Wenda - Due Diligence Report and OPC for 83 acre site for BCC meeting 02_16_2016 v2 cmc.d= Page 23 of 14 associated with the potable water reservoir system, the purchase of the property is not economically feasible at this time. In addition, potential DOH setback requirements, close proximity to residential neighborhoods, no expansion capabilities and difficult raw water quality treatment needs prohibit this site from being an ideal location for an alternative water supply system. Therefore, staff recommends that the Board select Option 1: Cancel Contract. If Option 1 is selected, the Board should direct the Chairman to sign Exhibit B: Termination Notice and Agreement on their behalf and send the document to the -seller on or before Monday February 29, 2016. ATTACHMENT(s): M 1. tDM Smith Due Dilieencfa anti Opinion of Probable Cost Report on file in Board of County Commission office? 2. Exhibit B: Termination Notice and Agreement Joseph A. Baird, County Administrator For: // �/ to Indian River Co. Apra ed Date Administration Legal Budget Utilities to t(. Utilities -Finance �pv� Public Works io-•l6 k`Utilities\UTILITY - Engineering\WATER\Alternative Water Supply\Portofino Preserve aka Blackstone 83 acre site\Due Diligence Repog MCC 112 02_16_2016\Agenda - Due Diligence Report and OPC for 83 acre site for BCC meeting 02_16_2016.decx Pape 14 of 14 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: October 29, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utility Finance Manager Subject: Uniform Septic to Sewer Policy BACKGROUND On December 20, 2016, the Indian River County Board of County Commissioners (BCC) approved several items related to the North County Septic to Sewer (S2S) Phase 1 project. One of those items included conducting an updated rate study. On July 18, 2017, the BCC approved awarding two Professional Service Agreements with Raftelis Financial Consultants, Inc. The first agreement described services in order to conduct a Comprehensive Water, Wastewater, and Reclaimed Water Rate Study. A key element in that first scope of services was to develop a uniform S2S policy. The second agreement was to conduct a Water and Sewer Impact Fee Study. ANALYSIS The BCC has made cleaning the Indian River Lagoon (Lagoon) one of their focal points. Many symposiums on the health of the Lagoon have addressed the potential impacts from existing septic systems. Therefore, Indian River County Department of Utility Services (IRCDUS) has taken a lead role in evaluating the feasibility of bringing centralized sewer services into areas currently serviced by septic tanks. IRCDUS worked with two engineering firms, Masteller and Moler, Inc. (M&M) and Schulke, Bittle, and Stoddard (SBS) Inc. to conduct two Sewer Feasibility Studies. M&M concentrated on the North County area while SBS looked at the entire county. Ultimately, a final ranking by area was created. The areas were ranked on several factors, including population density, proximity to surficial water including the Lagoon and Sebastian River, soil conditions, and the age of the septic systems in these areas. The first S2S project to come to fruition was the North County S2S Phase 1 project. This project is currently nearing completion. IRCDUS has several goals related to S2S projects. They include: • Working with regulatory agencies, residents, and other stakeholders to develop and implement the countywide S2S plan • Providing safe, reliable water and wastewater service in the urban service area 265 12 .G• 2 • Pursuing grant dollars and alternative funding sources for S2S projects • Developing a uniform S2S policy Staff worked with the rate consultant to develop the uniform S2S policy. In developing the policy, several factors were considered. First, governmental utility facilities, such as IRCDUS, typically follow the general principal that treatment and major transmission facilities are constructed by the utility and funded through a combination of resources consisting of debt, impact fees, and grants. The more localized facilities are either contributed to the utility by the land developer, extended and funded by the property owner, or installed through a benefit assessment program. Since costs for localized facilities are generally unique to each location, there can be significant cost differences for such projects, and those costs are the responsibility of the benefiting properties. A second utility principal is that customer growth typically results in economies of scale. This principle provides an opportunity for the utility to create financial incentives to connect to a centralized wastewater system without any undue burden on the utility's existing customer base. The key to providing an incentive is to create a uniform S2S policy that encourages connections through incentives for the property owners who participate in the programs. The added environmental benefit is that septic tanks are abandoned in lieu of connection to the centralized sewer system. There are two sets of costs affiliated with the S2S projects. First is the construction cost. This is typically passed onto benefitting properties through the assessment portion of a project. Second is the impact fee. This is also born by the benefitting property owners. Currently, there is no recommendation to modify the existing sewer impact fee of $2,796 per equivalent residential unit (ERU). Therefore, a single- family home can expect to fund $2,796 for a sewer impact fee in addition to their share of the construction costs. The creation of a uniform S2S policy recognizes that each project will be unique with its own set of constraints including costs; however, the policy provides for assessing the financial responsibility for each project on a uniform basis. In developing a uniform policy, it was important to be consistent with the County's 2030 Comprehensive Plan. Chapter 3A, the Sanitary Sewer Sub Element, describes ranking of S2S projects, goals to complete S2S projects and funding the projects. Several key concepts had to be incorporated into the policy. First, the benefitting property owners must be responsible for a portion of the construction costs. Their share of costs will be considered the assessment portion of the project. Second, S2S projects are typically quite costly on a per ERU basis. Therefore, in order to make the projects affordable, alternative funding sources must be included in the funding mechanism. Policy 5.6 of Chapter 3A of the Comprehensive Plan states that the County shall identify and pursue opportunities for State and Federal funding for the improvement and expansion of utility services, including S2S projects. It should be noted that some grants now require mandatory connection as a condition of the grant. The third concept included in the policy is to create incentives for early connection in order to maximize participation. Some of the potential funding sources are described below. Community Development Block Grants Program (CDBG) -This is a federal program that provides funding for housing and community development activities that meet one of three national objectives. They are to benefit low- and moderate -income persons, eliminate slum or blight, and address an urgent need that poses a serious threat to people living in that area. While many grants only fund portions of the construction costs, sewer hookups can be paid through these funds. 266 State Revolving Fund (SRF) Clean Water Fund/Small Community Wastewater Grant - The FDEP administers the SRF loan program for financing public sewer infrastructure projects. Funds are available for planning, design, and construction. Financing rates vary but are typically less than half the market rate and repayment terms are usually 20 years. Total Maximum Daily Load (TMDL) Water Quality Restoration Grants - These grants provide funding for best management practices including S2S projects. The applicant must provide a minimum of 50% matching funds for the total project cost. St. Johns River Water Management District (SJRWMD) Cooperative Funding - SJRWMD provides cost sharing for projects that benefit the District's core missions, which include water quality nutrient loading reduction. The annual available funds are limited, and there is a lot of competition for these grants. Secondly, funding is limited to a maximum of 33% of construction costs. The County has received up to $825,000 from this source for the West Wabasso Phase II sewer project. Federal Department of Environmental Protection (FDEP) 319 Grant - These grants can be used to implement projects or programs that will help reduce non -point sources of pollution. This includes septic tanks. Optional Sales Tax Dollars - The County currently sets aside 20% of its optional sales tax funds for Lagoon projects. The uniform S2S policy identifies funding mechanism options for S2S projects and provides incentives in order to maximize participation in the projects. The financial feasibility of these projects will be dependent on obtaining grant funds to offset the costs. Any alternative funding sources shall be sought in order to offset the project costs. Many grants provide for a maximum of 33% of the construction cost. Even if a third of the construction costs are covered by grants, other funding sources including those listed above shall be sought as well. Although the precise source of other funds would remain to be determined, in order for a S2S project to be successful, the goal has to be to obtain enough alternative funding sources to make the project financially feasible and to maximize customer participation thereby maximizing the net environmental benefits to the Lagoon. It is important that the project be economically feasible in order for it to make sense to pursue the project. Therefore, the policy shall be to seek 67% funding of the total costs from other sources. Utility reserve funds shall not be considered as a viable source of funding since the utility fees that generated such funds are supposed to be used to benefit the parties contributing to those funds. Thus, one group of utility customers' fees shall not be used to support another group of customers. Second, the benefiting property owners shall be responsible for a minimum of twenty percent of the project costs. This portion will be treated as an assessment program. An example of the customer's monthly cost breakdown for a sample project is listed below. Assume a total project cost of $1,000,000 with 50 benefitting property owners, which equates to a cost of $20,000 per parcel. Grant funds were obtained for 67% of the costs of the project. The current BCC financing rate is 5%. The assessment portion of the project will be amortized at 2.5%. The benefitting property owner will be responsible for $4,000 in construction costs financed at 2.5% over 20 years. The impact fee cost 267 will vary based upon the owner's commitment to connect. The table below depicts costs for a customer that did not take advantage of any of the early connection incentives. For those that did, their obligation will be decreased by the $52.76 impact fee loan amount. Description Years 1-5 Years 6-20 Years 21 and beyond Impact Fee Loan $52.76 $0.00 $0.00 Assessment Loan (Divided into monthly $21.38 $21.38 $0.00 costs) Average bill of 5,000 gallons of water and $50.66 $50.66 $50.66 sewer service Total Monthly Costs $124.80 $72.04 $50.66 Third, provide a discounted financing rate for S2S projects. Rather than utilize the interest rate that is adopted by the BCC annually, a discounted rate is proposed. This rate would be the greater of two percent, or half of the BCC adopted rate that is in effect at the time the project is approved by the BCC. The BCC's current rate is 5%. Therefore, a project being approved today would be financed at 2.5%. Fourth, extend the amortization period from the ten-year term utilized for assessment projects to a twenty-year term. It is recommended that staff work with the Indian River County Tax Collector to add the annual assessment fee to the property tax bill in order to assure a more consistent reimbursement cash flow for the project. Unlike a lien that gets cleared during a property sale, the S2S assessment would remain on the property tax bill until satisfied. The feasibility of this program is yet to be determined. However, neighboring counties such as Martin County have found this method to be successful. It should be noted that this method would also involve additional costs in the form of an administrative fee pass through for the services of the Tax Collector. Last, provide a credit of 100 percent of the sewer impact fee to those property owners who commit to connect to the sewer system prior to the service being made available at the property's location. For those property owners that connect within one year after service availability, provide a credit of 50 percent of the impact fee. These credits would have to be funded from one of the grant sources that allow funding for expenses other than construction costs. Note, CDBG funds may be utilized for this purpose. RECOMMENDATION Staff recommends the Board of County Commissioners create a septic to sewer (S2S) policy and direct staff to: 1. Require benefiting property owners to pay a minimum of 20% of project costs 2. Solicit alternative funding options, which include various grants, to cover the remaining project costs 3. Use optional sales tax dollars as needed, not to exceed 25% of project costs 4. Establish a S2S financing interest rate to be the greater of either the maximum of 2% or half of the current BCC approved rate. Current rate is 5% so the S2S rate would be 2.5%. 268 5. Extend the amortization period from ten years up to a 20 -year term and direct staff to work with the Indian River County Tax Collector to add the annual assessment fee to the property tax bill in order to assure a more consistent reimbursement cash flow for the project 6. Offer a S2S impact fee credit of 100% for those property owners who commit to connect to the sewer system before sewer is available to the property. For those property owners that connect within one year from service availability, provide a credit of 50% of the impact fee. 269 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES I I ,e, 3 Date: October 29, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utility Finance Manager Subject: Comprehensive Water, Wastewater, and Reclaimed (Reuse) Water Rate Study, and Water and Sewer Impact Fee Study Recommendations BACKGROUND On July 18, 2017, the Board of County Commissioners (BCC) approved the award of two professional Services Agreements with Raftelis Financial Consultants, Inc. The first agreement provided for conducting a Comprehensive Water, Wastewater, and Reclaimed Water Rate Study. The second agreement provided for conducting a Water and Wastewater Impact Fee Study. On October 2, 2018, staff presented initial findings from both studies to the BCC. The scenario presented was a revenue neutral proposal. However, after discussion during the meeting, staff was directed to bring back more rate scenarios that would encourage water conservation and penalize the high-volume users. Staff was also asked to present the details of the rate study in a more basic format in order to easily compare existing rates with those proposed. ANALYSIS Fundamental concepts There are some fundamental principles in the rate structure that are being proposed for modification. They are depicted in Attachment 5. Key points are: Incorporate the billing charge into the monthly service availability fee. This will result in the simplification of the bill presentation. • Bill to the nearest 100 gallons rather than 1,000. This change will help equalize the customer's bill from month to month as well as have revenues more closely reflect actual expenses. • Adopt a provision to index the user rates by the lesser of 3%, or the annual difference between the Consumer Price Index (CPI) for All Urban Consumers for the twelve months prior to April of the current year. Increasing the rates in this manner would require BCC approval. Staff suggests that any such request be presented with the annual budget package. Funds from a CPI index will 270 likely be necessary to keep pace with expenses. The three largest expenses in the utility budget are personnel, chemicals and electricity. None of these expenses decrease from year to year. • Adopt the rate modifications for an effective date of March 1, 2019 Rate Tiers Three proposed scenarios are presented on Attachment 1. Attachment 2 depicts some typical bills for each scenario. Attachment 3 depicts the number of annual events (bills) that fell into each category for the period of October 1, 2016, to September 30, 2017. The first water/sewer rate scenario was proposed by the rate consultant and presented to the BCC on October 2, 2018. It is a revenue neutral proposal. The main differences between Scenario 1 and the current rates are a reduction in tiers from four to three and all usage over 10,000 is billed at the highest tier. Currently all usage over 13,000 is billed at the highest tier. This proposal does not encourage water conservation as much as the other scenarios. The second rate scenario reflects four tiers, per BCC direction. The difference in rates per thousand is not very significant until you are billed at the fourth tier at $9.84 per thousand gallons. When compared to our existing rates, this one encourages water conservation slightly. The third rate scenario further encourages water conservation over scenario two by setting the cap for the second tier at 7,000 gallons rather than 8,000. This scenario would generate almost $1,000,000 over current rates, and those funds would be reinvested into the utility system in the form of Renewal and Replacement projects. High Volume Users Identified Attachment 4 depicts the percentage of customers billed in each tier, broken out by user type. Only 14% of all customers use 8,000 or more gallons per ERU. Included in the 14% are users that used 8,000 or more gallons only for a month or two during the year. This is typically for situations where a leak or other anomaly occurred. The utility currently has a leak adjustment policy in place for these occurrences wherein usage falling into the higher tiers, due to a leak or other anomaly, is adjusted to a lower tiered rate. This policy allows the utility to recover costs for the service while not penalizing the customer for an isolated or unpreventable situation such as a pipe break. Eighty-six percent of our customers are identified as single-family homes. In that category, only 3% of the customers used 12,000 or more gallons per month. Nine percent of our customers are mobile home or multi -family residences. Only 1% of the customers in this category used over 12,000 gallons per month. Five percent of our customers fall into a commercial category. This category includes businesses in the county such as storefronts and office fronts, restaurants, clubhouses affiliated with residential and mobile home communities, and medical facilities. In this category, 9% of the commercial customers used over 12,000 gallons per ERU. However, in reviewing the accounts that are consistently falling into this high usage tier, many factors could be rectified if the customers had the appropriate number of ERUs as defined by their usage type. There have been many changes in use for various commercial establishments. For example, an office space that previously only had employee restrooms now houses a dialysis center. There is no provision in County Code to require a review and modification to ERUs 271 Page 2 of 3 whenever there is a change in use for a facility unless that change requires a building permit or certificate of occupancy. Many such changes require neither one. This has resulted in a few hundred commercial properties not having the appropriate number of ERUs based on the type of business. This is something that should be reviewed as part of a comprehensive review of the utility related sections of County Code. Miscellaneous Charges For simplicity purposes, the miscellaneous charges are depicted on Attachment 6. For some of the charges listed, staff is not recommending the rate as was calculated by the consultant. In these situations, the calculated rate is significantly higher than the current rate. Staff feels some of the costs of services should be considered as the cost of doing business as a utility and should be partially absorbed in the overall overhead rather than passed onto customers on an actual cost basis. Examples include plan reviews and disconnect/reconnect services. Impact Fees Although the rate consultant calculated and recommended utility fees that are significantly higher than those being proposed, staff is not recommending an increase in impact fees. Cash reserves in the impact fee fund are currently sufficient to cover the five-year Capital Improvements Program. The impact fees are depicted on Attachment 7. RECOMMENDATIONS Staff recommends the Board of County Commissioners (BCC) authorize the following: 1. Implement changes to go into effect on March 1, 2019 2. Modify the billing to reflect usage to the nearest 100 gallons rather than 1,000 gallons 3. Adopt rate scenario 3 4. Adopt the rates and fees as depicted in Attachment 5 5. Adopt the miscellaneous charges as reflected on Attachment 6 6. Adopt the impact fees as depicted in Attachment 7 7. Provide an allowance for an annual Consumer Price Index increase contingent upon BCC approval each year ATTACHMENTS Attachment 1— Water and Sewer Rate Scenarios Attachment 2 —Comparison of Bills Using Current and Proposed Rates Attachment 3 —Comparison of Billing Events Between Existing and Alternative Rate Structures Attachment 4 — Percentage of Events by Tier Attachment 5—Fundamental Rate Modifications Attachment 6 — Miscellaneous Charges Attachment 7 — Impact Fees Comprehensive Water, Wastewater, and Reclaimed (Reuse) Water Rate Study Water and Wastewater Impact Fee Study 272 Page 3 of 3 273 Attachment 1 Water and Sewer Rate Scenarios Existing Scenario 1 Scenario 2 Scenario 3 Allowance Rate Allowance Rate Allowance Rate Allowance Rate Water Billing Charge Per Bill $1.29 $0.00 $0.00 $0.00 Water Service Availability Charge Per ERU* $7.76 $8.75 $8.75 $8.75 Block 1 Volumetric charge per 1,000 gallons 0-3,000 $2.20 0-5,000 $2.20 0-4,000 $2.20 0-4,000 $2.20 Block 2 Volumetric charge per 1,000 gallons 3,001-7,000 $2.42 5,001-10,000 $2.97 4,001-8,000 $2.97 4,001-7,000 $2.57 Block 3 Volumetric charge per 1,000 gallons 7,001-13,000 $3.85 over 10,000 $7.04 8,001-12,000 $4.95 7,001-12,000 $4.95 Block 4 Volumetric charge per 1,000 gallons over 13,000 $7.70 over 12,000 $9.84 over 12,000 $9.75 Sewer Billing Charge Per Bill $1.29 $0.00 $0.00 $0.00 Sewer Service Availability Charge Per ERU* $14.58 $15.60 $15.60 $15.60 Block 1 Volumetric charge per 1,000 gallons $2.86 $2.86 $2.86 $2.86 Block 2 Volumetric charge per 1,000 gallons $4.29 $4.29 $4.29 $4.29 * Service availability fees .85 times the rates listed for mobile home and master metered multi -family 273 Description Single Family Attachment 2 Comparison of Bills Using Current and Proposed Rates All bills include water and sewer Usage 3,000 5,000 8,000 10,000 15,000 Current $40.10 $50.66 $67.93 $81.35 $114.02 Proposed Scenario 1 $39.53 $49.65 $67.14 $78.80 $119.72 Proposed Scenario 2 $39.53 $50.42 $67.91 $83.53 $128.67 Proposed Scenario 3 $39.53 $50.02 $68.69 $84.31 $129.18 Mobile Home 2,000 $31.70 $30.82 $30.82 $30.82 and Multi -family 3,000 $36.76 $35.88 $35.88 $35.88 51000 $47.32 $46.00 $46.77 $46.37 Commercial w/ 3 ERUs 12,000 $130.98 $133.77 $133.77 $133.77 20,000 $173.22 $178.10 $180.41 $177.21 25,000 $205.34 $207.25 $211.54 $213.88 274 [ling Charge Per Bill �rvice Availability -per ERU glume Charge per 1,000 Gal Block 1 Block 2 Block 3 Block 4 glume Revenue )tal Water Revenue 3mily Water Only Existing Calculated Scenario Attachment 3 Volume Water Water Difference Levels Bill Comparison of Existing Rate Structure and Rates and Alternative Rate Structures and Rates Percent 3,000 $15.65 $15.35 Existing -1.9% Calculated Scenario 1 $18.07 Scenario 2 -$0.52 -2.9% Scenario 3 $20.49 Block -$0.74 Water Block Water Block $0.36 Water Block $29.18 Water Allowance Rate Revenue Allowance Rate Revenue Allowance Rate Revenue Allowance Rate Revenue 9.2% $1.29 $736,500 $55.72 $0.00 $0 15.1% $0.00 $0 $69.80 $0.00 9.4% 20,000 $7.76 $5,647,500 $2.67 $8.75 $6,368,200 -0.6% $8.75 $6,368,200 -2.7% $8.75 $6,368,2 3,000 $2.20 $3,646,500 5,000 $2.20 $4,849,200 4,000 $2.20 $4,351,600 4,000 $2.20 $4,351,6 7,000 $2.42 1,987,900 10,000 $2.97 1,400,500 8,000 $2.97 1,739,200 7,000 $2.57 1,287,4 13,000 $3.85 1,119,300 Above $7.04 2,469,900 12,000 $4.95 897,900 12,000 $4.95 1,317,1 Above $7.70 1,978,000 Above $7.04 0 Above $9.84 2,770,400 Above $9.75 2,745,1 $54.41 $7.14 $8,731,700 $57.76 $8,719,600 22.2% $58.45 $9,759,100 23.7% 15,000 $9,701,2 $68.49 $5.82 $15,115,700 $77.44 $15,087,8001 23.6% $77.95 $16,127,3001 24.4% 20,000 $16,069,4 3mily Water Only Existing Calculated Scenario 1 Volume Water Water Difference Levels Bill Bill Amount Percent 3,000 $15.65 $15.35 -$0.30 -1.9% 4,000 $18.07 $17.55 -$0.52 -2.9% 5,000 $20.49 $19.75 -$0.74 -3.6% 7,000 $25.33 $25.69 $0.36 1.4% 8,000 $29.18 $28.66 -$0.52 -1.8% 10,000 $36.88 $34.60 -$2.28 -6.2% 12,000 $44.58 $48.68 $4.10 9.2% 13,000 $48.43 $55.72 $7.29 15.1% 15,000 $63.83 $69.80 $5.97 9.4% 20,000 $102.33 $105.00 $2.67 2.6% -0.6% $18.81 -$0.52 -2.7% 7,000 3mily Water Only Scenario 3 Scenario 2 Difference Water Difference Bill Amount Percent $15.35 -$0.30 -1.9% $17.55 -$0.52 -2.9% $20.52 $0.03 0.1% $26.46 $1.13 4.5% $29.43 $0.25 0.9% $39.33 $2.45 6.6% $49.23 $4.65 10.4% $59.07 $10.64 22.0% $78.75 $14.92 23.4% $127.95 $25.62 25.0% $14.04 -$0.45 -3.1% 275 Page 1 of 2 Scenario 3 Water Difference Bill Amount Percent $15.35 -$0.30 -1.9% $17.55 -$0.52 -2.9% $20.12 -$0.37 -1.8% $25.26 -$0.07 -0.3% $30.21 $1.03 3.5% $40.11 $3.23 8.8% $50.01 $5.43 12.2% $59.76 $11.33 23.4% $79.26 $15.43 24.2% $128.01 $25.68 25.1% -$0.45 -3.1% $14.04 275 Page 1 of 2 Individually Metered Multi -Family and Mobile Home Existing Calculated Scenario 1 Scenario 2 Scenario 3 Water Difference Water Difference Water Difference Volume Water Levels Bill Bill Amount Percent Bill Amount Percent Bill Amount Percent 3,000 $14.49 $14.04 -$0.45 -3.1% $14.04 -$0.45 -3.1% $14.04 -$0.45 -3.1% 4,000 $16.91 $16.24 -$0.67 -4.0% $16.24 -$0.67 -4.0% $16.24 -$0.67 -4.0% 5,000 $19.33 $18.44 -$0.89 -4.6% $19.21 -$0.12 -0.6% $18.81 -$0.52 -2.7% 7,000 $24.17 $24.38 $0.21 0.9% $25.15 $0.98 4.1% $23.95 -$0.22 -0.9% 8,000 $28.02 $27.35 -$0.67 -2.4% $28.12 $0.10 0.4% $28.90 $0.88 3.1% 10,000 $35.72 $33.29 -$2.43 -6.8% $38.02 $2.30 6.4% $38.80 $3.08 8.6% 12,000 $43.42 $47.37 $3.95 9.1% $47.92 $4.50 10.4% $48.70 $5.28 12.2% 13,000 $47.27 $54.41 $7.14 15.1% $57.76 $10.49 22.2% $58.45 $11.18 23.7% 15,000 $62.67 $68.49 $5.82 9.3% $77.44 $14.77 23.6% $77.95 $15.28 24.4% 20,000 $101.17 $103.69 $2.52 2.5% $126.64 $25.47 25.2% $126.70 $25.53 25.2% 275 Page 1 of 2 Attachment 3 Comparison of Existing Rate Structure and Rates and Alternative Rate Structures and Rates 276 Page 2 of 2 Commercial Block Allowances Existing Water Calculated Scenario 1 Scenario 2 Scenario 3 Scenario Water Difference Water Difference Water Difference Existing Calculated 2&3 ERUs Volume Bill Bill Amount Percent Bill Amount Percent Bill Amount Percent 1 3,000 5,000 4,000 5,000 $20.49 $19.75 -$0.74 -3.6% $20.52 $0.03 0.1% $20.12 -$0.37 -1.8% 7,000 10,000 8,000 10,000 $36.88 $34.60 -$2.28 -6.2% $39.33 $2.45 6.6% $40.11 $3.23 8.8% 13,000 above 12,000 15,000 $63.83 $69.80 $5.97 9.4% $78.75 $14.92 23.4% $79.26 $15.43 24.2% above above above 25,000 $140.83 1 $140.20 -$0.63 -0.4% $177.15 $36.32 25.8% $176.76 $35.93 25.5% 3 9,000 15,000 12,000 15,000 $58.89 $59.25 $0.36 0.6% $61.56 $2.67 4.5% $60.36 $1.47 2.5% 21,000 30,000 24,000 30,000 $108.06 $103.80 -$4.26 -3.9% $117.99 $9.93 9.2% $120.33 $12.27 11.4% 39,000 above 36,000 45,000 $188.91 $209.40 $20.49 10.8% $236.25 $47.34 25.1% $237.78 $48.87 25.9% above above above 75,000 $419.91 $420.60 $0.69 0.2% $531.45 $111.54 26.6% $530.28 $110.37 26.3% 6 18,000 30,000 24,000 30,000 $116.49 $118.50 $2.01 1.7% $123.12 $6.63 5.7% $120.72 $4.23 3.6% 42,000 60,000 48,000 60,000 $214.83 $207.60 -$7.23 -3.4% $235.98 $21.15 9.8% $240.66 $25.83 12.0% 78,000 above 72,000 90,000 $376.53 $418.80 $42.27 11.2% $472.50 $95.97 25.5% $475.56 $99.03 26.3% above above above 150,000 $838.53 $841.20 $2.67 0.3% $1,062.90 $224.37 26.8% $1,060.56 $222.03 26.5% 20 60,000 100,000 80,000 100,000 $385.29 $395.00 $9.71 2.5% $410.40 $25.11 6.5% $402.40 $17.11 4.4% 140,000 200,000 160,000 200,000 $713.09 $692.00 -$21.09 -3.0% $786.60 $73.51 10.3% $802.20 $89.11 12.5% 260,000 above 240,000 300,000 $1,252.09 $1,396.00 1 $143.91 11.5% $1,575.00 $322.91 25.8% $1,585.20 $333.11 26.6% above above above 500,000 $2,792.09 $2,804.00 $11.91 0.4% $3,543.00 $750.91 26.9% $3,535.20 $743.11 26.6% 100 300,000 500,000 400,000 500,000 $1,921.29 $1,975.00 $53.71 2.8% $2,052.00 $130.71 6.8% $2,012.00 $90.71 4.7% 700,000 1,000,000 800,000 1,000,000 $3,560.29 $3,460.00 -$100.29 -2.8% $3,933.00 $372.71 10.5% $4,011.00 $450.71 12.7% 1,300,000 above 1,200,000 1,500,000 $6,255.29 $6,980.00 $724.71 11.6% $7,875.00 $1,619.71 25.9% $7,926.00 $1,670.71 26.7% above above above 2,500,000 $13,955.29 $14,020.00 $64.71 0.5% $17,715.00 $3,759.71 26.9% $17,676.00 $3,720.71 26.7% 276 Page 2 of 2 Attachment 4 Percentage of Events By Tier Description Usage % of Annual Bills Single Family 0 to 4,000 66% 86% of all accounts 4,001-51000 10% 5,001-8,000 15 8,001-12,000 6% 121000 or more 3% Mobile Home and 0 to 4,000 88% Multi -family 4,001-51000 5% 9% of all accounts 51001-8,000 5% 8,001-12,000 1 12,000 or more 1% Commercial 0 to 4,000 70% 5% of all accounts 4,001-51000 4% 5,001-8,000 9% 8,001-12,000 8% 12,000 or more 9% 277 ATTACHMENT 5 Fundamental Rate Modifications Water, Sewer, and Reclaimed Water 278 Page 1 of 2 Consultant Current Calculated Proposed Description Rate Rate Rate Billing Charge per account $1.29 NA $0.00 Service Availability -Water -Single Family & Commercial * $7.76 $8.75 $8.75 Service Availability -Water -Multi Family & Mobile Home* $6.60 $7.44 $7.44 Service Availability -Water -Single Family & Commercial* $14.58 $15.60 $15.60 Service Availability -Water -Multi Family & Mobile Home* $12.40 $13.26 $13.26 0-3,000 gallons water per ERU-per thousand $2.20 various 3,001-7,000 gallons per water ERU-per thousand $2.42 various 7,001-13,000 gallons per water ERU-per thousand $3.85 various 13,001 and over gallons per water ERU-per thousand $7.70 various 0-12,000 gallons sewer per ERU Single Family & Manufactured Home -per thousand $2.86 various 12,001 and over sewer per ERU Single Family & Manufactured Home -per thousand $4.29 various 0-12,000 gallons sewer per ERU Multi -family master metered & Commercial -per thousand $2.86 various 13,001 and over sewer per ERU Multi -family master metered & Commercial -per thousand $4.29 various 0-12,000 gallons sewer per ERU -all categories - per thousand $2.86 $2.86 12,001 and over sewer per ERU - all categories -per thousand $4.29 $4.29 Volume charge for Mobile Home or Manufactured Home** $8.58 $8.58 $8.58 Volume charge for Single family home under 3,500 square feet** $20.02 $20.02 $20.02 Volume charge for Single family homes over 3,500 square feet** $34.32 $34.32 $34.32 Bulk Sewer billing charge $1.29 $1.29 $1.29 Bulk sewer Service availability charge -per ERU $13.41 $13.41 $13.41 Bulk sewer volume charge per 1,000 gallons water meter basis $2.63 $2.63 $2.63 Bulk sewer volume charge per 1,000 gallons sewer meter basis $2.98 $2.98 $2.98 278 Page 1 of 2 ATTACHMENT 5 Fundamental Rate Modifications Water, Sewer, and Reclaimed Water Description Excess Sewage Strength Charge I & I per thousand gallons up to 12,000* 1 & I per thousand gallons over 12,000* Sludge and Septage-per wet ton Sludge and Septage-RV's per dump Reclaimed Water per 1000 gallons Fire Protection - per month Deposits - all except hydrant-* Deposits- hydrant meter Consultant Current Calculated Rate Rate Sewer Charge x ratio of Sewer Charge x ratio dissolved solids or of dissolved solids or biochemical oxygen biochemical oxygen demand in milligrams demand in milligrams per liter/250 per liter/250 $2.86 $4.29 $15.00 $10.00 $0.67 $14.17 $50.00 $345.00 $5.72 $8.58 $15.00 $10.00 $0.21 $15.16 NA NA Proposed Rate Sewer Charge x ratio of dissolved solids or biochemical oxygen demand in milligrams per liter/250 $5.72 $17.16 $15.00 $10.00 $0.21 $15.16 $50.00 $345.00 *Per ERU **To be used only for sewer only accounts already established as of January 1, 2013, and new accounts after January 1, 2013 only if County water is unavailable 279 Page 2 of 2 ATTACHMENT 6 Miscellaneous Charges Description New Account Fee Issuance of Duplicate Bill Meter Removal 5/8 " and 1" Meter Removal 1.5" and larger Water Service Connection 5/8" meter** Water Service Connection 1" meter** Water Service Connection 1.5" meter** Water Service Connection larger than 1.5" meter Sewer Service Connection- Single Family** Sewer Service Connection- Commercial** Unauthorized use of fire hydrants -per occurrence*** Meter Installation 5/8" Meter Installation 1" Meter Installation 1.5" Meter Installation 2" and larger Meter Installation - hydrant meter Line Extension Fees -water Line Extension Fee -sewer Water service Disconnect/includes reconnect Customer requested Disconnect or Reconnect Inspection fee -during hours Inspection Fee -after hours**** General service call -during hours General service call -after hours Meter test- 5/8" and 1" meter -on site Meter test- 5/8" and 1" meter -off site Meter test 1.5" and larger Damage Repair Line Location Other and Extraordinary Services Utility Master Plan Revision by requested changes to the IRC Comprehensive Plan shall be paid by the applicant requesting the change Site Plan Review under 40 units Site plan review over 40 units *double if service is available on one side only Current Rate $25.00 $1.50 $30.00 $40.00 $400.00 $460.00 $810.00 Cost plus overhead $ 500.00 Cost plus overhead $115.00 $130.00 $250.00 $500.00 Cost plus overhead Cost plus overhead $11.25 per foot* $15.77 per foot* $25.00 $25.00 $ 60.00 Cost plus overhead $25.00 $35.00 $25.00 $25.00 Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead Cost plus�overhead $50 minimum Cost plus overhead $150 minimum Consultant Calculated Rate $122.00 $1.50 $104.00 $118.00 $2,785.00 $2,785.00 $2,785.00 Cost plus overhead $2,895.00 Cost plus overhead NA $329.00 $426.00 $644.00 Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead $182.00 $182.00 $128.00 $122 plus 25% $122.00 $122 plus 25% $117.00 Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead NA $62 per page $62 per page **The current rate was only for the tap. In addition to the tap, cost plus overhead was charged if line had to be installed as well. The new rate is an all inclusive rate. This rate does not apply to areas where the services are already installed such as newer subdivisions. ***Per County Code IRCDUS to be sole determinant of estimate of usage ****Generally, this service is not offered after hours except for unique circumstances Note: Cost plus overhead uses actual material cost, average hourly rates and a 20% mark up Proposed Rate $25.00 $1.50 $75.00. $75.00 $2,785.00 $2,785.00 $2,785.00 Cost plus overhead $2,895.00 Cost plus overhead $115.00 $130.00 $250.00 $500.00 Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead $75.00 $75.00 $75.00 Cost plus overhead $75.00 $95.00 $75.00 Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead Cost plus overhead $150.00 150.00 ATTACHMENT 7 Impact Fees *Note that staff is not recommending an increase to the impact fee rates. However, the distribution of funds for treatment and transmission were adjusted tc reflect the same percentages that were recommended by the consultant in their calculated rate. Proposed Rate $1,300/$676 treatment & $624 transmission $2,796/$1,650 treatment & $1,146 transmission $50.00 $345.00 281 Consultant Current Calculated Description Rate Rate $1,300/$320 $3,247.50/$1,577.50 treatment & $980 treatment & $1,670 Impact Fee -Water -per ERU* transmission transmission $2,796/$2,087 $7,402.50/$3,322.50 treatment & $709 treatment & $4,080 Impact Fee -Sewer -per ERU * transmission transmission $50.00 NA $345.00 NA *Note that staff is not recommending an increase to the impact fee rates. However, the distribution of funds for treatment and transmission were adjusted tc reflect the same percentages that were recommended by the consultant in their calculated rate. Proposed Rate $1,300/$676 treatment & $624 transmission $2,796/$1,650 treatment & $1,146 transmission $50.00 $345.00 281 INDIAN RIVE R COUHTY Comprehensive Water, Wastewater and Reclaimed Water Rate Study September 27, 2018 RAFTELIS September 27, 2018 Mr. Vincent Burke Director of Utilities Indian River County Department of Utility Services 180127th Street Vero Beach, FL 32960 Subject: Comprehensive Water, Wastewater and Reclaimed Water Rate Study Dear Mr. Burke: Pursuant to our agreement with Indian River County (County), Raftelis Financial Consultants, Inc. (Raftelis) conducted a water and wastewater rate study including a review of the existing rate structure to determine the appropriateness and adequacy of the County's User Rates, Fees and Charges. The Executive Summary is a brief overview of the study's salient components provided in the body of the report that contains discussions, analysis, tables and schedules supporting and documenting the study process. Professional care was used in identifying and utilizing data, assumptions and estimates such that the rate structure and rates reasonably recover the costs of providing services to customers within the County's service area. As a final note, our thanks and appreciation is extended to you, Cindy Corrente, and other County staff members for their assistance and to the County for this opportunity to be of service. Sincerely, RAFTELIS FINANCJAL CONSULTANTS, INC. Marco H. Rocca Principal Consultant 950 S. Winter Park Drive, Suite 240 Casselberry, Fl 32707 407 960 1806 www.raftells.com 7 TABLE OF CONTENTS EXECUTIVE SUMMARY OVERVIEW................................................................................ 1 EQUITABLE COST RECOVERY........................................................................................ 1 REVENUE SUFFICIENCY.................................................................................................. 3 OTHER RATE ADJUSTMENTS......................................................................................... 8 POST RATE STRUCTURE MODIFICATIONS, RATE STRUCTURE ADJUSTMENTS AND BUDGET POLICY CONSIDERATION RESULTS............................................................... 8 TYPICAL BILL COMPARISON TO OTHER UTILITIES.....................................................11 OTHER ITEMS CONSIDERED IN THIS STUDY................................................................11 FINDINGS, CONCLUSIONS AND RECOMMENDATIONS...............................................13 GENERAL.........................................................................................................................17 COMPREHENSIVE RATE MODEL...................................................................................17 MEETINGS AND ACKNOWLEDGEMENTS......................................................................17 GENERAL.........................................................................................................................18 EXISTING WATER AND WASTEWATER RATE STRUCTURE AND RATES..................18 HISTORIC WATER AND WASTEWATER CUSTOMERS AND REVENUE GENERATION SUMMARY........................................................................................................................19 EXISTING RATE STRUCTURE OBSERVATIONS............................................................21 PROJECTED WATER AND WASTEWATER CUSTOMERS AND CONSUMPTION ........22 GENERAL.........................................................................................................................23 PROJECTED NET RATE REQUIREMENTS.....................................................................23 GENERAL.........................................................................................................................26 REVENUE SUFFICIENCY UNDER EXISTING RATES.....................................................26 OBSERVATIONS CONCERNING FUTURE REVENUE GENERATION ...........................29 GENERAL.........................................................................................................................30 RATE STRUCTURE MODIFICATIONS AND REVENUE NEUTRAL RATE ADJUSTMENTS................................................................................................................30 RECLAIMED WATER, SEPTAGE AND SLUDGE RATE ADJUSTMENTS .......................33 BUDGETED R&R, OPERATING CAPITAL OUTLAY AND CAPITAL IMPROVEMENTS.34 PROFORMA RESULTS POST RATE STRUCTURE MODIFICATIONS, RATE ADJUSTMENTS AND BUDGET POLICY CONSIDERATIONS.........................................36 CAPITAL IMPROVEMENT PROGRAM.............................................................................40 TYPICAL BILL COMPARISON TO OTHER UTILITIES.....................................................40 GENERAL.........................................................................................................................42 SUMMARY OF MISCELLANEOUS SERVICE CHARGES................................................45 GENERAL.........................................................................................................................47 EXISTING RESERVE ACCOUNTS...................................................................................47 GENERAL.........................................................................................................................50 UNIFORM SEPTIC TO SEWER POLICY..........................................................................50 FINDINGS..........................................................................................................................52 CONCLUSIONS................................................................................................................52 RECOMMENDATIONS......................................................................................................53 LIST OF TABLES, GRAPHS AND SCHEDULES Table 1 — Current Monthly Water and Wastewater Rates ...................................................... 2 Graph1— Rate Equity............................................................................................................... 3 Graph 2 — Annual Operating Surplus (Deficit) Existing Rates .............................................. 4 Table 2 — Existing and Proposed User Rates and Charges .................................................. 5 Graph 3A— Rate Change Impact on Single Family Connections ......................................... 6 Graph 3B — Rate Change Impact on Commercial Connections ............................................ 6 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 284 TABLE OF CONTENTS Graph 4— R&R and OCO Funding Sources and Expenditures ............................................. 7 Table 3 — R&R and OCO Funding Sources and Expenditures .............................................. 8 Table 4 — Proforma Operating Results Post Proposed Adjustments ................................... 8 Graph 5 — Annual Operating Results Post Proposed Adjustments ...................................... 9 Table 5 — Fund Balances Post Proposed Adjustments........................................................10 Graph 6— Fund Balances Post Proposed Adjustments.......................................................10 Graph 7 — Typical Bill Comparison to Other Utilities............................................................11 Table 1 — Current Monthly Water and Wastewater Rates.....................................................19 Graph1 — Rate Equity.............................................................................................................20 Table 6 — Fiscal Year 2016/17 Accounts, ERUs, Consumption and Revenues' ..................21 Table 7 — Projection of Average Customer Accounts, ERUs and Billable Consumption... 22 Table 8 — Projected Water and Wastewater Revenue Requirements...................................25 Table 9 — Annual Operating Results Existing Rates.............................................................26 Graph 2 — Annual Operating Surplus (Deficit) Existing Rates.............................................27 Table 10 — Unrestricted and Restricted Reserve Funds Existing Rates..............................28 Graph 8— Reserve Fund Balances Existing Rates................................................................28 Table 2 — Existing and Proposed User Rates and Charges.................................................31 Graph 3A — Rate Change Impact on Single Family Connections........................................32 Graph 3B — Rate Change Impact on Commercial Connections...........................................32 Table 11 — Revenue Difference Post Proposed Adjustments..............................................33 Table 12 — R&R and Operating Capital Outlays....................................................................34 Graph 4—R&R and OCO Funding Sources and Expenditures.............................................35 Table 3 —R&R and OCO Funding Sources and Expenditures..............................................36 Table 13 — Five -Year Capital Improvement Program Sources and Uses .............................36 Table 4 — Proforma Operating Results Post Proposed Adjustments..................................37 Graph 5 — Annual Operating Results Post Proposed Adjustments.....................................37 Table 5 — Fund Balances Post Proposed Adjustments........................................................38 Graph 6 — Fund Balances Post Proposed Adjustments.......................................................39 Table 14 — Fund Balance Differences Post Proposed Adjustments....................................39 Graph 7 — Typical Bill Comparison to Other Utilities............................................................41 Table 15 — Existing and Proposed Miscellaneous Service Charges....................................46 Table 16 — Accounts with Current Reserve Payments.........................................................47 Table 17 — Accounts with Delinquent Reserve Payments....................................................48 Schedule 1 — Water Customer Growth and Billable Consumption Projections..................55 Schedule 2 — Wastewater Customer Growth and Billable Consumption Projections ........ 57 Schedule 3 — Septic to Sewer Unit Absorption and Revenue Forecast..............................59 Schedule 4 — Water Operating Expense & Cost Projections...............................................60 Schedule 5 — Wastewater Operating Expense & Cost Projections......................................62 Schedule 6 — Water Proforma Operating Statement.............................................................64 Schedule 7 — Wastewater Proforma Operating Statement...................................................65 Schedule 8 — Basis for Proposed Miscellaneous Service Charges.....................................66 Appendix A— Billing Frequency Report Comprehensive Water, Wastewater and Reclaimed Water Rate Study 285 EXECUTIVE SUMMARY EXECUTIVE SUMMARY OVERVIEW Indian River County (the "County") retained Raftelis Financial Consultants, Inc. (Raftelis) to conduct a comprehensive water, wastewater and reclaimed water rate study addressing revenue sufficiency, including the appropriateness of the existing rate structure and cost recovery of the Miscellaneous Service Charges. Indian River County Department of Utility Services (IRCDUS or "Utility") provides water and wastewater services throughout most of the County except for those areas served by the City of Fellsmere and the City of Vero Beach, which also serves the Town of Indian River Shores, unincorporated parts of the south barrier island and certain unincorporated areas around the City of Vero Beach. Additionally, IRCDUS provides some limited reclaimed water services, primarily to golf courses as an effluent disposal option. Revenues generated from User Rates, Fees and Charges together with other income (collectively "Operating Revenue") provide for the payment of operating and maintenance ("O&M") expenses, debt service, renewal and replacement (R&R), and operating capital outlay (OCO), collectively "Operating Costs". The County recently authorized this comprehensive review of User Rates, Fees and Charges for the current and ensuing five fiscal years, with special emphasis on: 1. Equitable Cost Recovery - where User Rates, Fees and Charges for services, including reclaimed water, bulk and miscellaneous services, generate revenues in reasonable proportion to costs of providing such services to the customers. 2. Revenue Sufficiency -where Operating Revenues are adequate to pay for Operating Costs and meet or exceed bond debt service coverage covenants. 3. Capital Improvement Program (CIP) - where revenue sufficiency and creditworthiness considerations are sufficient to adequately provide for system improvement funding through: (i) reserve funds; (ii), long term debt; (iii) grants; (iv) assessments; or (v) a combination of (i) through (iv). 4. Creditworthiness - where consideration is given to an appropriate balance between debt service coverage achieved from Operating Revenues, the Utility's reserve fund balances and requirements of primary credit rating agencies. EQUITABLE COST RECOVERY The majority of the Utility's current User Rates, Fees and Charges were established pursuant to Resolution 99-58 and with minor exceptions have remained constant since their effective date of October 1, 1999. The User Rates, Fees and Charges for water and wastewater services consist of a billing charge per bill, monthly Service Availability Charges per Equivalent Residential Unit (ERU) and inclining volume block rates per 1,000 gallons of metered service as shown on Table 1. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 28¢ Executive Summary Table 1 — Current Monthlv Water and Wastewater Rates The appropriateness of these rates and how equitable the rate structure is can be determined by analyzing the relationship between service and costs for each customer classification. Service is measured by ERU and Consumption and costs is measured by corresponding revenue for each customer classification. The comparative relationships between ERUs, Consumption and Revenue for each customer class were tabulated from the billing frequency data provided by the Utility and attached as Appendix A. Analysis of the billing frequency data for each customer classification showed relatively similar percentages between ERUs, Consumption and Revenues, as illustrated in Graph 1. This strongly suggests that the existing rate structure generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship or percentages to be exactly equal. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 287 Block Volume Tiers (gallons) Amount Water Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $7.76 Volume Charges per 1,000 Gallons Block 1 Per Month Per ERU 0-3,000 $2.20 Block 2 Per Month Per ERU 3,001- 7,000 $2.42 Block 3 Per Month Per ERU 7,001- 13,000 $3.85 Block 4 Per Month Per ERU above 13,000 $7.70 Wastewater Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $14.58 Volume Charges per 1,000 Gallons Individually Metered Residential 1 cap 12,000 $2.86 Multi -Family & Commercial: Block 1 Per Month Per ERU 0-13,000 $2.86 Block 2 Per Month Per ERU above 13,000 $4.29 Bulk Sewer2 Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $13.41 Volume Charges Per 1,000 Gallons $2.98 Fire Protection Per Account $14.17 Reclaimed Water Rate Per 1,000 Gallons $0.67 Sludge, Grease & Septage Rate Per Wet Ton $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. 2. Currently, the City of Fellsmere is the County s only bulk sewer customer. The appropriateness of these rates and how equitable the rate structure is can be determined by analyzing the relationship between service and costs for each customer classification. Service is measured by ERU and Consumption and costs is measured by corresponding revenue for each customer classification. The comparative relationships between ERUs, Consumption and Revenue for each customer class were tabulated from the billing frequency data provided by the Utility and attached as Appendix A. Analysis of the billing frequency data for each customer classification showed relatively similar percentages between ERUs, Consumption and Revenues, as illustrated in Graph 1. This strongly suggests that the existing rate structure generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship or percentages to be exactly equal. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 287 70. 0 60.00% 50.000o 40.0000 30.00% 20.00% 10.00% 0.00% Executive Summary Graph 1- Rate Equity �e�e�ed �e�eSed �e�e�ed et��a` e ��err X41 N� REVENUE SUFFICIENCY Projected Operating Revenues from existing user rates adequately provide for anticipated operating and maintenance (0&M) expenses and debt service requirements but fall short of addressing the necessary renewal and replacement (R&R) and operating capital outlay (OCO) needs of the Utility through fiscal year 2022/23; this can be observed in Graph 2, where the yellow line should be below the green line and the purple line should be above the x axis. The blue and orange bars represent the individual water and wastewater net surplus or deficit, whereas, the purple line represents the combination of the water and wastewater surplus or deficit. Additionally, it was observed that certain rate structure modifications and rate adjustments to the water and wastewater inclining volume blocks along with budget policy considerations of using reserves to fund a portion of R&R would be of benefit to the Utility, the County and customers. These items are further addressed in the Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations section below. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 28§ Executive Summary The modifications to water and wastewater inclining volume block structure will better address customer water conservation trends and simplify billing. Modifications to the inclining volume rate structure necessitated adjustments to the inclining volume block rates such that the rates will generate approximately the same level of revenue as before the modifications (revenue neutral). The water volume block modifications and accompanying rate per block are as follows: 1. Reduction in the number of water inclining volume blocks and corresponding volume allowances: a. Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month; b. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month; c. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month; d. Block 4 from above 13,000 to eliminate Block 4. 2. Water inclining volume block rate per 1,000 gallons adjustments: a. Block 1 remains the same at $2.20: b. Block 2 from $2.42 to $2.97; c. Block 3 from $3.85 to $7.04; d. Block 4 from $7.70 to Eliminated. The rate structure for both water. and wastewater were also modified, for simplification of the bill presentation, whereby, costs associated with the billing charge are incorporated into the service availability charge. A new surcharge of 100 percent is suggested to be applied on both blocks of the Comprehensive Water, Wastewater and Reclaimed Water Rate Study 281 Executive Summary wastewater volume rates for certain master metered customers on the difference between measured wastewater flow and the metered water flow for such customers. This surcharge is provided as encouragement for customers to address excessive on-site inflow and infiltration (I&I). Comparative existing and proposed rates and charges, including those associated with bulk wastewater, reclaimed water and septage/sludge are shown on Table 2. Table 2 - Existine and Proposed User Rates and Charges Existing Block Volume Tiers(gallons) Amount Proposed Block Volume Tiers(gallons) Amount Water I U - 5,000 U.LU ' Billing Charge Per Bill $1.29 _ Eliminated Service Availability Charge: 7,001-13,000 $3.85 ' Single Family Per ERU $7.76 j $8.75 Manufactured Home @ 0.85 Per ERU $6.60 i $7.44 "1 Multi -Family @ 0.85 Per ERU $6.60 $7.44 Commercial Per ERU $7.76 $8.75 ; Volume Charges per 1,000 Gallons: ( Volume Charges Per 1,000 Gallons - Sewer Reading Fire Protection j tsiocK 1 rer Monun rer tKu U - 5,000 '-OL.LU U - 5,000 U.LU Block 2 Per Month Per ERU 3,001- 7,000 $2.42 5,001-10,000 $2.97 Block 3 Per Month Per ERUI _ 7,001-13,000 $3.85 ' above 10,000 $7.04 Block 4 Per Month Per ERU I above 13,000 $7.70 N/A Wastewater i Service Availability Charge Per Month Per ERU $13.41 Billing Charge Per Bill ; j $1.29 Eliminated Service Availability Charge: .p G.UU %.Ct 1G,VVV .pG.OU j Single Family Per ERU $14.58 $15.60 Manufactured Home @ 0.85 Per ERU I $12.39 $13.26' Multi -Family @ 0.85 Per ERU $12.39 $13.26 Commercial Per ERU 1 $14.58.1 I $15.60 Volume Charges per 1,000 Gallons: $0.00 $0.00 i llul vlu Ually G lG GU 1\GalU Gllll CI 1G,VVV Multi -Family & Commercial: .p G.UU %.Ct 1G,VVV .pG.OU j Block 1 Per Month Per ERU t 0-13,000 �1 $2.861 0-12,000 _ $2.86 Block 2 Per Month Per ERU above 13,000 $4.29 above 12,000 $4.29 I&I Surcharge z ' 100 00% Bulk Sewer 3 i Billing Charge Per Bill E $0.00 $0.00 Service Availability Charge Per Month Per ERU $13.41 ( $13.41 Volume Charges Per 1,000 Gallons - Water Reading ' $2.63 , r $2.63 Volume Charges Per 1,000 Gallons - Sewer Reading Fire Protection _ $2.98 I $2.98 Per Account I _ $14.17 v $15.16 Reclaimed Water Disposal Rate Per 1,000 Gallons $0.67 $0.21 Sludge, Grease & Septa ge Rate Per Wet Ton 1 $15.00 $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. L _ 2. Applicable to Blocks 1 and 2 wastewater volume rates on the difference between the measured wastewater flow and metered water flow. 3. Currently, the City of Felismere is the County's only bulk sewer customer. ; Comprehensive Water, Wastewater and Reclaimed Water Rate Study 29Y Rate Structure & Rate Adjustment Impacts on Single Family ° -.70 20.0% 15.0% 10.0% v G v 5.0% 0.0% -5.0% 10 0°/ z5A0% z0.00% 15.00% 10A0°f0 5.00% 0.00% 'S.fIE1•%U o Monthly Usage (Kgal) 10.00% Percent of Events at Flow Range ... • Combined Bill Increase (Decrease) Rate Structure & Rate Adjustment Impacts on Commercial z5.0°i° 20.0% 15.0% h 10.0% e m w 5.0% 0.0% -5.0% 10 no/ - � L z5A0% z0.00% 15.00% 10A0°f0 5.00% 0.00% 'S.fIE1•%U o Monthly Usage (Kgal) 10.00% Percent of Events at Flow Range ... • Combined Bill Increase (Decrease) Rate Structure & Rate Adjustment Impacts on Commercial z5.0°i° 20.0% 15.0% h 10.0% e m w 5.0% 0.0% -5.0% 10 no/ - 25.00% 20.00% 15A0% 10.00% 5.00% 0.00% -5.00% 10 OOo.Co o Monthly Usage (Kgal) Percent of Events at Flow Range • •.. Combined Bill Increase (Decrease) % O ��'L„ • .�`• . u • `�QY • ,y0� ,�L ,tits ,y0 �*b0 yo 25.00% 20.00% 15A0% 10.00% 5.00% 0.00% -5.00% 10 OOo.Co o Monthly Usage (Kgal) Percent of Events at Flow Range • •.. Combined Bill Increase (Decrease) % Executive Summary. Changes to financial/budget policies concerning the accumulation and use for both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are addressed primarily through the balance of Operating Revenues after payment of 0&M expenses and debt service; however, expenditure of budgeted R&R and OCO requirements are not consistent year to year, which results in some years with surpluses and some with deficits. Therefore, to address rate stabilization, funding requirements for R&R and OCO should consider: 1. A budget policy where: a. The annual R&R transfer amount from operating rate revenue is based on a percentage of prior year gross revenues; and b. The annual OCO amounts are based on the last five-year averages with allowances for inflation. Funding additional R&R and OCO from available unrestricted reserves as needed; and When financially prudent, using Impact Fee Reserve funds to pay for the expansion related portions of annual debt service; thereby, providing additional unrestricted funds for additional R&R and OCO requirements. In this Study, water and wastewater impact fees were used to pay 25 percent of water and 75 percent of wastewater expansion related debt service through fiscal year 2022/23. These R&R and OCO budget policies for the five fiscal years ending 2022/23 are illustrated on Graph 4 and tabulated on Table 3. Graph 4 - R&R and OCO Funding Sources and Expenditures Comprehensive Water, Wastewater and Reclaimed Water Rate Study 294 Executive Summary Table 3 - R&R and OCO Funding Sources and Expenditures OTHER RATE ADJUSTMENTS Three other rate adjustments were identified during the course of the study and are more fully discussed later in this report including the development of a Reclaimed Water Rate, Septage and Sludge Rate, and Miscellaneous Service Charges. POST RATE STRUCTURE MODIFICATIONS, RATE STRUCTURE ADJUSTMENTS AND BUDGET POLICY CONSIDERATION RESULTS The revenue neutral rate structure modifications and rate adjustments do not materially change the Operating Balances after debt service; however, limiting the amount of R&R and OCO from rates does provide for more Operating Surpluses. Provided in Table 4 and illustrated in Graph 5 are proforma results based on the rate structure modifications, rate adjustments and budget policy changes. Table 4 - Proforma Operating Results Post Proposed Adjustments 2018/19 2.019/20 2020/21 2021/22 2'022/23 Sources: User Rate Revenue $28,393,500 $29,214,900 $29,849,400 $30,487,400 Annual Rate R&R Transfers $3,386,400 $3,506,000 $3,576,500 $3,649,300 $3,725,800 Reserve Fund R&R Transfers 1,628,800 1,680,800 1,713,800 1,747,900 1,783,700 Annual Rate OCO 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Reserve Fund OCO Transfers 0 0 0 1 0 0 Total Sources $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Expenditures: 0 1,484,300 1,484,300 1,483,500 1,482,500 R&R Expenditures $5,015,200 $5,186,800 $5,290,300 $5,397,200 $5,509,500 OCO Expenditures 1,339,700 1,373,600 f 1,408,300 1,443,800 1,480,300 Total Expenditures $6,354,900 1 $6,560,400 $6,698,600 1 $6,841,000 $6,989,800 OTHER RATE ADJUSTMENTS Three other rate adjustments were identified during the course of the study and are more fully discussed later in this report including the development of a Reclaimed Water Rate, Septage and Sludge Rate, and Miscellaneous Service Charges. POST RATE STRUCTURE MODIFICATIONS, RATE STRUCTURE ADJUSTMENTS AND BUDGET POLICY CONSIDERATION RESULTS The revenue neutral rate structure modifications and rate adjustments do not materially change the Operating Balances after debt service; however, limiting the amount of R&R and OCO from rates does provide for more Operating Surpluses. Provided in Table 4 and illustrated in Graph 5 are proforma results based on the rate structure modifications, rate adjustments and budget policy changes. Table 4 - Proforma Operating Results Post Proposed Adjustments Comprehensive Water, Wastewater and Reclaimed Water Rate Study 29A 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 User Rate Revenue $28,393,500 $29,214,900 $29,849,400 $30,487,400 $31,137,100 $31,806,800 Other Revenues 2,245,100 2,569,900 2,584,400 2,616,100 2,669,900 2,724,500 Gross Revenues $30,638,600 $31,784,800 $32,433,800 $33,103,500 $33,807,000 $34,531,300 0&M Expenses 20,576,200 21,260,100 21,968,700 22,702,300 23,461,800 24,249,500 Net Revenue $10,062,400 $10,524,700 $10,465,100 $10,401,200 $10,345,200 $10,281,800 Impact Fees 0 1,484,300 1,484,300 1,483,500 1,482,500 1,075,700 Net Rev & Impact Fees $10,062,400 $12,009,000 $11,949,400 $11,884,700 $11,827,700 $11,357,500 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 2,891,000 Operating Balance $6,078,600 $8,023,600 $7,964,200 $7,901,500 $7,847,300 $8,466,500 R&R Transfers 5,017,400 3,386,400 3,506,000 3,576,500 3,649,300 3,725,800 Operating Capital Outlay 2,101,300 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Net Surplus (Deficit) ($1,040,100) $3,297,500 $3,084,600 $2,916,700 $2,754,200 $3,260,400 Debt Service Coverage (Net Revenue): Required 1.20 1.20 1.20 1.20 1.20 1.20 Projected 2.53 2.64 2.63 2.61 2.60 3.56 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 29A Executive Summary Graph 5 - Annual Operating Results Post Proposed Adjustments The primary differences on Operating Revenues resulting from the proposed rate structure modification, rate adjustment and budget policy considerations are: 1. Operating Revenue transfers to the R&R fund and OCO expenditures are now adequately addressed resulting in Operating Revenue surpluses. 2. Both water and wastewater have Operating Surpluses (as clearly illustrated when comparing Graph 2 to Graph 5) These changes are the result of: 1. Limiting R&R transfers for water to 12 % and wastewater to 10 % of prior year revenues; 2. Funding the balance of the R&R requirement from unrestricted Operating Reserves; and 3. Using water and wastewater impact fees for a portion of the expansion related debt service. In addition to debt service coverage requirements it is important that the Utility enterprise maintain prudent levels of unrestricted reserve funds to provide rate stability, address emergencies, manage existing and future CIPS and enhance creditworthiness. Projections of unencumbered balances from fiscal years 2017/18 through FY 2022/23 are provided in Table 5 and illustrated in Graph 6. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 29$ Executive Summary Table 5 - Fund Balances Post Proposed Adiustments Graph 6 - Fund Balances Post Proposed Adjustments Inc Comprehensive Water, Wastewater and Reclaimed Water Rate Study 'TO 2017/18 2018/19 2019/20 2020/21 2021/2.2 2022/23 Revenue Fund Beginning Balance $30,903,100 $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 Cash Inflows (1,040,100) 3,297,500 3,084,600 2,916,700 2,754,200 3,260,400 Cash Outflows (4,036,000) (10,838,800) (6,880,800) (1,713,800) (1,747,900) (1,783,700) Ending Balance $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 $18,175,400 Suggested Min Bal $7,919,700 $7,900,100 $8,128,600 $8,346,000 $8,570,800 $8,532,600 R&R Fund Beginning Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Cash Inflows 5,017,400 5,015,200 5,186,800 1 5,290,300 5,397,200 5,509,500 Cash Outflows (5,017,400) (5,015,200) (5,186,800) (5,290,300) (5,397,200) (5,509,500) Ending Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Water Impact Fee Fund Beginning Balance $3,998,000 $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 Cash Inflows 1,528,500 1,560,700 1,592,900 1,624,100 1,651,800 1 1,689,200 Cash Outflows (1,000,000) (1,304,000) (1,369,000) (1,303,800) (2,803,600) (220,300) Ending Balance $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 $5,644,500 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Wastewater Impact Fee Fund Beginning Balance $5,997,000 $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 Cash Inflows 3,242,900 3,345,800 3,448,900 1 3,555,500 1 3,668,000 3,789,500 Cash Outflows (750,000) (2,180,300) (2,180,300) (2,179,700) (2,178,900) (855,400) Ending Baianc-el $8,489,900 1 $9,655,400 1 $10,924,000 $12,299,800 ( $13,788,900 $16,723,000 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Graph 6 - Fund Balances Post Proposed Adjustments Inc Comprehensive Water, Wastewater and Reclaimed Water Rate Study 'TO Executive Summary TYPICAL BILL COMPARISON TO OTHER UTILITIES A common activity used by administrators, management, customers and media during a utility rate setting process is a comparison of the existing and proposed rates to those of other nearby communities/utilities. Although this activity provides a comparison, it generally is misinterpreted and utilized incorrectly. Cost recovery through User Rates, Fees and Charges is a multifunctional activity of utility enterprises, which for the most part, use common or similar names for the rate, charge and fee components; however, in many instances are formulated using different methodologies, costs and policies. The cost allocations and formulation of determinants for each rate, charge or fee generally varies significantly. Therefore, comparisons of other utilities should be considered as illustrations of the amount paid by the customers and not functional cost of service. Nearby communities were contacted to obtain current water and wastewater rates. The results for a typical 5,000 gallons per month single family water and wastewater customer were calculated and illustrated on Graph 7. The amounts shown on the graph represent the monthly billings before any franchise, service or other applicable fees or charges not directly related to the cost for the subject utility service. 7 - Tvvical Bill comparison to Utrier Utilities �p cal Bili Ca a „i;s_on (,111''i allo_ s 'lit! ft $32.00 ___ tua a in 'oun r .oun P ea Gun ero eac R ropsd q $52.12 -- 1 $50.14 $46.95 1 $46.08 $42.75 T $40.68 _$28.00_ - $39.23 $25.52 $41.56 $22.26 $27.22 ,$17.75. �` $30.17 -$30.17 13-0ml I `, 71 1'I `" �1 it 011 I'111 1I OTHER ITEMS CONSIDERED IN THIS STUDY In addition to rate structure and revenue sufficiency the IRCDUS requested that: 1) ERU Reserve accounts be review with consideration of providing guidance toward reimbursements and accounts Comprehensive Water, Wastewater and Reclaimed Water Rate Study 23t Executive Summary receivable issues; and 2) a Uniform Septic to Sewer (S2S) policy be developed to provide financial support for future S2S assessment programs. These are summarized below and more fully discussed in the body of this report. ERU Reserve Accounts The IRCDUS has a policy of allowing property owners to advance purchase water and wastewater capacity through the payment in full of the then current water and/or wastewater impact fee. This policy also requires monthly payments based on the then current Service Availability Charge to help defray 0&M and other costs of maintaining the reserve capacity. Property owners voluntarily subscribe to advance capacity purchases to ensure that water and wastewater capacity will be available when development occurs at a future date. Discussions and information provided by IRCDUS staff, indicate that advance capacity purchase accounts can be broadly classified as either current or delinquent. Current meaning that all required service availability. payments have been made and delinquent meaning that such payments have not been fully made and are accruing penalties. As of June 30, 2018, there were approximately 8,147 current and delinquent combined water and wastewater reserve ERUs on record. It is understood that certain current accounts may desire reimbursement of impact fees not being used; however, unless a provision exists in the advance capacity purchase agreement for reimbursement of all or a portion of the impact fees, the Utility is currently limited to allowing such accounts to suspend reserve payment and forfeit all rights to the capacity. Since the number of such accounts are unknown the amount of financial impact cannot be exactly determined except that suspension and forfeiture would not have a material financial impact on the Utility. Delinquent reserve accounts account for approximately $4.67 million in accounts receivable that have accumulated through nonpayment of monthly charges and penalties. It is believed that the account holders of delinquent accounts should first be notified of any pending administrative, accounting and/or legal action such that failure of a delinquent account to be made current within 90 days will result in: 1. Capacity associated with the delinquent account is considered abandoned and is no longer reserved for such properties; and 2. Amounts accumulated in the Utility enterprise accounts receivable associated with the delinquent account shall be written off. Uniform Septic to Sewer PolicX To address environmental concerns in the Indian River Lagoon the Board of County Commissioners is promoting a S2S program to assist with the construction of localized wastewater collection facilities in areas of the County that otherwise are or would be dependent on septic tanks a means for wastewater treatment and disposal. Costs associated with S2S projects include: 1) construction of the localized wastewater collection facilities that benefit all properties; 2) on-site connection to the localized wastewater collection facilities and septic tank abandonment for those properties with existing septic tanks; and 3) wastewater impact fees paid prior to connection, currently $2,796 per ERU. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?7 Executive Summary The Uniform S2S policy recognizes that each project will be unique with its own set of constraints including costs, socioeconomics, number of existing septic tanks, contribution to pollution, etc.; however, the policy provides for a uniform basis to address the financial responsibilities of each assessment project. 1. Project Funding a. Property owners are responsible for a minimum of one third of the project costs. b. The County will seek the balance of the funding from other sources. 2. Assessments Program a. Maximum interest rates for each benefit assessment program will be limited to the greater of: (i) two percent; or (ii) one half the current Board of County Commission approved rate. b. Amortization of a property's total assessment shall be through equal annual installments, plus assessment expenses, over a period not exceeding 20 years. 3. IRCDUS Connection Incentives a. Option 1 provides a credit of 100 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect prior to wastewater service being available at the property's location. b. Option 2 provides a credit of 50 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect within one year of wastewater service being available at the property's location. FINDINGS, CONCLUSIONS AND RECOMMENDATIONS Findings This study undertook a comprehensive review of the Utility's critical customer and financial data to understand how and if the existing rate structure and rates are just and equitable and generates sufficient revenues to fully fund operations including R&R and OCO, remain in compliance with bond covenants and address future capital improvements. The review of customer billing data determined that the existing water and wastewater rate structure remains a just and equitable cost recovery mechanism; however, the review also determined that certain rate components within the rate structure should be modified to better reflect customer conservation and usage characteristics. Forecasts of operating revenues, fiscal requirements, R&R and capital improvements indicated existing rates are adequate to address 0&M expenses, debt service and coverage, but fall short of fully funding the IRCDUS' desired levels of R&R and OCO. Additional reviews were conducted on the IRCDUS' schedule of Miscellaneous Service Charges and reserve funds. Based on an understanding of current and future miscellaneous service requirements, the review identified a need to update costs associated with labor, material and equipment together with the addition/deletion of certain miscellaneous services. Projections of the Utility's Operating Reserve Fund, R&R Fund, Water Impact Fee Fund and Wastewater Impact Fee Fund found each could adequately fund projected improvement projects and maintain sufficient reserves for emergencies and creditworthiness. It further identified that transfers and management among these reserve fund could address additional R&R needs and assist in avoidance of future rate increases. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?§ Executive Summary Conclusions Based on study findings it was concluded that the existing rate structure and rates have been and are providing sufficient revenues on a just and equitable basis. However, several minor water and wastewater user rate structure modifications and rate adjustments were identified to: 1) improve and administratively simplify the structure on a revenue neutral basis; and 2) adjust for current customer conservation disciplines. The study additionally concluded that several specific limited application user rates along with the Miscellaneous Service Charges need to be adjusted to adequately recover the costs of such services. It is concluded that levels of R&R funding to maintain the facilities in excellent serviceable condition for the health, safety and welfare of the community will vary year to year such that the Utility should: 1) fund all R&R projects through the R&R Reserve Fund; 2) transfer a minimum amount of operating revenues to the R&R Reserve Fund based on a percentage of prior years' revenue and not on a basis of amounts determined from annual budgeted R&R projects; 3) if required supplement the R&R transfers from the unrestricted Operating Reserve Fund; and 4) set and maintain a minimum amount for the R&R Reserve Fund. It is also concluded that consideration be afforded to more frequent rate studies due to there being approximately 18 years since the last rate study in 1999. It is common practice for utilities to undertake periodic (3 to 5 years) comprehensive rate studies along with annual revenue sufficiency reviews between such studies. Such practice allows the IRCDUS to address organizational, financial, rate and policy issues in advance of anticipated impacts due to operations, fiscal requirements, capital needs, customer characteristics and environmental items that may impact the continued success of the Utility. Another practice that utilities use to address unanticipated changes to the customer base, operating expenses, environmental requirements or other items that impact fiscal requirements is providing an indexing mechanism to adjust user rates without having to commission a rate study. The indexing mechanism can be used when the utility is confident that customer demand and usage characteristics have not materially changed to where the existing rate structure would no longer provide for just and equitable cost recovery. There are several different indexing methods available, however, it is generally preferable to use one that is simple and familiar to the County, such as the Consumer Price Index (CPI) limited to a maximum of 3.0 percent. Recommendations Based on the information, analysis and discussions included in the report, it is recommended that: 1. The County proceed to establish the following rate structure modifications and rate adjustments with an effective date of on or after March 1, 2019. a. Recover existing billing charge costs through the Service Availability Charge except for Bulk and Reclaimed Water customers. b. Adjust Service Availability Charges to recover respective billing costs. L Water • Single Family Water to $8.75 per ERU • Manufactured Home to $7.44 per ERU • Multi -Family to $7.44 per ERU • Commercial to $8.75 per ERU ii. Wastewater Comprehensive Water, Wastewater and Reclaimed Water Rate Study 2?1 Executive Summary • Single Family Water to $15.60 per ERU • Manufactured Home to $13.26 per ERU • Multi -Family to $13.26 per ERU • Commercial to $15.60 per ERU c. Reduce the number of water inclining volume blocks and corresponding volume allowances: i. Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month; ii. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month; iii. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month; and iv. Block 4 from above 13,000 to eliminate Block 4. d. Water inclining volume block rate per 1,000 gallons adjustments: L Block 1 remains the same at $2.20: ii. Block 2 from $2.42 to $2.97; iii. Block 3 from $3.85 to $7.04; and iv. Block 4 from $7.70 to Eliminated. e. Bill all water and wastewater volume in hundreds of gallons. f. Establish wastewater volume Block 2 to 12,000 gallons for all classifications. g. Establish 1&1 100 percent surcharge for Wastewater Volume Blocks 1 and 2. h. Adjust monthly Fire Protection Fee to $15.16 per account. i. Maintain the Septage and Sludge Rate at $15.00 per wet ton. j. Establish a Large User Non -Pressurized Interruptible Service Disposal Reclaimed Water Rate of $0.21 per 1,000 gallons available only through agreement; where a Large User is required to accept a minimum number of gallons per day on an average annual basis as specified in their Reclaimed User Agreement. k. Adjust the Miscellaneous Service Charges as proposed herein. Establish R&R policies of: a) annual transfers of 12 percent of prior year's water gross revenue and 10 percent of prior year's wastewater gross revenue to the R&R Reserve Fund; b) fund balance of R&R requirements, if needed from unrestricted Revenue Reserve Fund; c) funding all R&R from the R&R Reserve Fund; and d) maintain minimum R&R Reserve Fund balance of $2,500,000. 3. Utilize Impact Fee Reserves, when available, pay minimum of 25 percent water expansion related debt service and 75 percent of wastewater expansion related debt service. 4. Address delinquent Reserve Accounts and establish policy moving forward. 5. Consider the Uniform Septic to Sewer Policy (S2S) as proposed herein. 6. Provide appropriate notice to customers regarding the rate structure modifications and rate adjustments. Conduct a rate study and policy reviews periodically (minimum of 3 -year to 5 -year intervals) to ensure that the existing rates and cost recovery program equitably provide sufficient revenues to address the fiscal and creditworthiness requirements of the Utility. Adopt a provision for indexing the user rates by lessor of: a. the annual difference not less than zero between the CPI for All Urban Consumers for twelve months prior to April of the current year; or b. 3.0 percent. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3?q Executive Summary The expenses, costs, and criteria associated with rate making are representative of averages that are developed primarily from historic data along with projections based on opinions and assumptions. Significant amounts of historical review and analysis, together with the development of assumptions based on prudent engineering, financial and ratemaking relationships were utilized in the development of the customers, operating activity, costs and proposed rate and changes. Some of the assumptions will inevitably change or not materialize, and unanticipated events may occur which could significantly change the results presented herein. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3% INTRODUCTION GENERAL As a matter of prudent management, IRCDUS authorized a study to determine the appropriate level of User Rates, Fees and Charges for just and equitable recovery of operating expenses, Renewal and Replacement (R&R) and Operating Capital Outlay, along with maintaining reasonable levels of unrestricted reserves and addressing debt covenants. This report provides discussions, tables and schedules relative to the study process including reviews, data analysis, findings and conclusions regarding revenue generation and budget policy recommendations for the next five fiscal years ending September 30, 2023. The rate study focuses on several important customer, budget and financial elements consisting of: 1. Rate structure: a. Equivalency basis for Multi -Family and Manufacture Home customers; b. Inclining water conservation volume blocks; and c. Incremental rate for each water conservation volume block. 2. Operating revenue sufficiency; 3. Fund balance requirements for: a. Unrestricted Revenue Reserve Fund; b. R&R Reserve Fund; c. Water Impact Fee Reserve Fund; and d. Wastewater Impact Fee Reserve Fund. 4. Five-year Capital Improvement Plan (CIP) funding. S. Uniform policy for septic to sewer elements of CIP. 6. Cost recovery for miscellaneous, ancillary and penalty charges. COMPREHENSIVE RATE MODEL In addressing the study needs, a Microsoft Excel -based comprehensive rate model was developed and utilized. The computer rate model has the capability to project the salient attributes associated with the review, analysis and development of comprehensive rates, including but not limited to customer statistics, budgets, fiscal requirements, existing User Rates, Fees and Charges, proforma statements, sources and uses of the capital funding program and Utility reserve fund balances. The computer model is a dynamic tool that was used to identify the effect of various alternatives with respect to changes in fiscal requirements, customer growth, rate structure modifications, rate adjustments and operating results. MEETINGS AND ACKNOWLEDGEMENTS During the course of the study, several meetings were conducted with County staff members including those from the IRCDUS and Administration. The meetings focused on obtaining a clear understanding of existing issues, future needs and other management and financial requirements of the IRCDUS. The projected expenses, costs and requirements contained herein and used as the basis for the proposed multi-year rates were identified and prepared with the assistance, work and guidance provided by Utility staff members. It should also be noted that prudent ratemaking requires a conservative approach where revenues are not overstated, and expenses are not understated. The assumptions herein adhere to this conservative approach and it should be expected that actual results will exceed expectations reflected in this study. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 19 EXISTING RATES, CUSTOMER CHARACTERISTICS AND PROJECTIONS GENERAL The County uses an enterprise fund to account for its water, wastewater and reclaimed water services and like any self-sustaining business is required to generate revenues sufficient to pay for 100 percent of all O&M expenses along with the requirements of any existing debt service, R&R, and minor capital costs (collectively Operating Costs). Major capital improvement costs are funded from several sources including but not limited to operating reserves, impact fees, grants and assessments. Gross revenue of the enterprise is derived from: (i) User Rates; and (ii) miscellaneous service fees and charges for specifically requested services. The primary source of revenues, approximately 93 percent, is obtained from the monthly user rates which consists of Billing Charges, Service Availability Charges, four inclining water volume charges, and two inclining wastewater volume charges. The water and wastewater rate structures have remained consistent and no significant rate adjustments have occurred since 1999. It should be noted that reclaimed water services are provided through certain customer connections primarily for effluent disposal purposes. Reclaimed water connections are and anticipated to remain limited to a small number or large usage customers in the foreseeable future. EXISTING WATER AND WASTEWATER RATE STRUCTURE AND RATES The User Rates, Fees and Charges established pursuant to Resolution 99-58 have remained, for the most part, the same since their effective date of October 1, 1999 and consist of the following: 1. A monthly Billing Charge per bill for water and wastewater service; this charge is designed to recover a portion of the expenses associated with billing and customer services. 2. A monthly Service Availability Charge per Equivalent Residential Unit (ERU); this charge is designed to recover a portion of expenses, debt service, R&R, minor capital and other requirements generally related to ongoing operations. Service Availability Charges for manufactured home and multi -family connections are determined based on 0.85 ERU per dwelling unit. 3. Volume rates are designed to encourage conservation of resources and recover the balance of operating requirements and are structured as follows: a. Water volume rates consist of four inclining rates per 1,000 gallons associated with four inclining blocks per ERU: Block 1(0 - 3,000 gal), Block 2 (3,001- 7,000 gal), Block 3 (7,001-13,000) and Block 4 (above 13,000 gal). b. The wastewater volume rates consist of a single rate per 1,000 gallons for single family and manufactured homes to a maximum of 12,000 gallons and two inclining blocks per ERU for commercial and multi -family customers: Block 1 (0 - 13,000 gal) and Block 2 (above 13,000 gal). Summarized in Table 1 are the current User Rates, Fees and Charges. There have been no significant rate structure or rate adjustments since October 1, 1999. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39A Existing Rates, Customer Characteristics and Projections Table 1 — Current Monthly Water and Wastewater Rates In addition to the specific rates, fees and charges listed in Table 1, the IRCDUS has other miscellaneous fees and charges to recover costs associated with services including but not limited to fire protection, meter replacement and removal, water and wastewater connection, reconnection activities, and other miscellaneous requested services, which are addressed more fully in the Miscellaneous Service Charge Update section of this report. HISTORIC WATER AND WASTEWATER CUSTOMERS AND REVENUE GENERATION SUMMARY The County provided water and wastewater billing data for the 12 consecutive months ending September 30, 2017. The information contained in the billing data register included, by customer classification, the number of accounts billed, the number of ERUs which received service, the monthly metered water usage and the corresponding monthly revenue collected. A billing frequency analysis was performed on the water and wastewater billing data to substantiate with relative certainty the Comprehensive Water, Wastewater and Reclaimed Water Rate Study 394 Block Volume Tiers (gallons) Amount Water Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $7.76 Volume Charges per 1,000 Gallons Block 1 Per Month Per ERU 0-3,000 $2.20 Block 2 Per Month Per ERU 3,001- 7,000 $2.42 Block 3 Per Month Per ERU 7,001- 13,000 $3.85 Block 4 Per Month Per ERU above 13,000 $7.70 Wastewater Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $14.58 Volume Charges per 1,000 Gallons Individually Metered Residential 1 cap 12,000 $2.86 Multi -Family & Commercial: Block 1 Per Month Per ERU 0-13,000 $2.86 Block 2 Per Month Per ERU above 13,000 $4.29 Bulk Sewerz Billing Charge Per Bill $1.29 Service Availability Charge Per Month Per ERU $13.41 volume Charges Per 1,000 Gallons $2.98 Fire Protection Per Account $14.17 Reclaimed Water Rate Per 1,000 Gallons $0.67 Sludge, Grease & Septage Rate Per Wet Ton $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. 2. Currently, the City of Fellsmere is the County's only bulk sewer customer. In addition to the specific rates, fees and charges listed in Table 1, the IRCDUS has other miscellaneous fees and charges to recover costs associated with services including but not limited to fire protection, meter replacement and removal, water and wastewater connection, reconnection activities, and other miscellaneous requested services, which are addressed more fully in the Miscellaneous Service Charge Update section of this report. HISTORIC WATER AND WASTEWATER CUSTOMERS AND REVENUE GENERATION SUMMARY The County provided water and wastewater billing data for the 12 consecutive months ending September 30, 2017. The information contained in the billing data register included, by customer classification, the number of accounts billed, the number of ERUs which received service, the monthly metered water usage and the corresponding monthly revenue collected. A billing frequency analysis was performed on the water and wastewater billing data to substantiate with relative certainty the Comprehensive Water, Wastewater and Reclaimed Water Rate Study 394 Existing Rates, Customer Characteristics and Projections number of accounts, ERUs, and the corresponding usage characteristics for each customer classification. To verify the results of the bill frequency analysis, revenues were first calculated based on the resulting customer data findings and the existing user rates and charges. This information was then compared to the revenues contained within the billing data register (The calculated revenues from the bill frequency analysis were within 1 percent of the revenues contained in the billing data register which validates the customer and characteristics of the data). A review of the water and wastewater customers developed from the FY 2016/17 billing records, indicated that the system provides service to four identified customer groups consisting of residential, commercial, governmental and special service connections. 1. The residential customer group consist of single family, manufactured and multi -family homes (both individually metered and master -metered connections); 2. The commercial customer group consists of non-residential connections including hotels, motels, restaurants and other business-related entities; 3. The governmental group is applicable to local, state and federal government connections: 4. The other customer group have special service conditions including irrigation, hydrant, reclaimed water, bulk, and reserve accounts'. The appropriateness of the rate structure can be determined by analyzing key relationships among customer classifications. Comparative relationships between ERUs, Consumption and Revenue for each customer class are illustrated in Graph 1 and tabulated in Table 6 from billing frequency data in Appendix A. Graph 1 - Rate Equity RATE EQUITY 7o.00°i° 6o.Q0°i° SQ.00% 40.00% 3Q.00°f° 20.00% 10.00% 0.00%MM ����a�`Ova��e<etcae<eteYe�a��e<etcaet�e�ece ' Reserve accounts paid impact fees to guarantee availability of utility capacity wr . 1 ERUs Consumption Revenue and are required to pay a monthly fixed charge per ERU. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 396 Existing Rates, Customer Characteristics and Projections Table 6 - Fiscal Year 2016/17 Accounts. ERUs. Consumption and Revenues' Customer Classification Accounts Percent Quantity of Total ERUs Percent Quantity of Total Consumption' Percent Quantity of Total Revenues Percent Amount of Total Water Single Family 39,393 86.1% 39,632 68.0% 2,015,897 69.3% $9,919,100 68.2% Irrigation 95 0.2% 227 0.4% 37,002 1.3% 233,800 1.6% MH Individual Metered 2,822 6.2% 2,399 4.1% 74,258 2.6% 455,500 3.1% MH Master Metered 6 0.0% 249 0.4% 8,162 0.3% 41,400 0.3% MF Individual Metered 823 1.8% 700 1.2% 30,517 1.0% 166,400 1.1% MF Master Metered 539 1.2% 7,164 12.3% 1 259,005 8.9% 1,283,000 8.8% Commercial 1,942 4.2% 7,109 12.2% 434,641 14.9% 2,185,600 15.0% Government 1 99 0.2% 811 1.4% 49,579 1.7% 246,800 1.7% Hydrant 1 12 0.0% 1 12 0.0% 1,481 1 0.1% 1 4,600 1 0.0% Total 45,731 100.0% 58,303 100.0% 2,910,542 100.0% $14,536,200 100.0% Wastewater Single Family 20,634 78.3% 20,875 52.6% 955,823 52.6% $6,480,000 52.2% MH Individual Metered 2,825 10.7% 2,402 6.1% 74,044 4.1% 666,500 5.4% MH Master Metered 3 0.0% 61 0.2% 2,131 0.1% 16,800 0.1% MF Individual Metered 835 3.2% 710 1.8% 30,641 1.7% 229,200 1.8% MF Master Metered 518 2.0% 7,174 18.1% 257,021 14.1% 2,001,500 16.1% Commercial 1,440 5.5% 7,028 17.76/o 433,665 23.8% 2,592,300 20.9% Government 1 81 0.3% 891 2.2% 40,722 2.2% 277,100 2.2% Bulk 1 0.0% 526 1.3% 24,368 1.3% 157,200 1 1.3% Total 26,337 100.0% 39,667 1 100.0% 1,818,415 100.0% $12,420,600 1 100.0% 1. Statistics exclude Reserve, Fire Protection and Sewer -Only customers. 2. Consumption is shown in thousands of gallons. A review of the data in the table above shows that the percentages between ERUs, Consumption and Revenues are relatively similar for each customer classification. This strongly suggests that the existing rate structure generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship or percentages to be exactly equal. EXISTING RATE STRUCTURE OBSERVATIONS Although the existing rate structure generates revenue on a reasonable cost of service basis, the number of water inclining volume blocks, volume allowances within each inclining block and rate differential between each inclining block should be adjusted to: 1) better represent the water conservation trends of existing customers; and 2) provide a more understandable and administratively efficient mechanism for volume revenue generation. The inclining block adjustments proposed later in this report will reduce the inclining blocks from four to three. The adjustments will reduce the financial burden on moderate use customers while maintaining incentive for conservation. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39¢ Existing Rates, Customer Characteristics and Projections PROJECTED WATER AND WASTEWATER CUSTOMERS AND CONSUMPTION The FY 2016/17 billing frequency analysis provides historic actual data associated with the number of accounts and ERUs together with the average monthly billable consumption per rate block per ERU by customer class. These billable flows per block are considered reliable indicators for ratemaking and projection purposes, as average usage trends based on current understanding of the service area are not anticipated to vary materially from year to year except for periods experiencing unusual weather conditions. Pursuant to discussion with IRCDUS staff, an understanding of recent construction trends in the service area and maintaining a conservative approach to forecasting customer growth for rate making purposes, an annual growth rate of approximately 2% to -3% was selected for the analysis period through FY 2022/23. This growth rates equates to approximately 1,100 ERUs per year each for water and wastewater. A summary of the forecasted growth in the customer accounts, ERUs and billable consumption are summarized in Table 7 with more detailed information provided in Schedules 1 and 2. In addition to the growth shown in Table 7, the IRCDUS anticipates promoting a S2S program with incentives that will result in customer increases. For this study, estimated numbers of S2S accounts, ERUs and revenue are provided in Schedule 3. It should be noted that due to the uncertainty and low numbers, forecasts of S2S ERUs and revenue are not included for the purpose of adjusting rates if necessary. Table 7 - Projection of Average Customer Accounts, ERUs and Billable Consumption Water 2016/17 2017/18 2018/19 2019/20 2020 2.1 202!/2.2 2022/23 Accounts 45,731 46,643 47,575 48,524 49,491 50,479 51,486 ERUs 58,303 59,464 60,649 61,858 63,090 64,347 65,628 ERU Growth 2.0% 2.0% 2.0% 2.0% . 2.0% 2.0% Billable Consumption/1,000 gal 2,910,542 2,967,968 3,026,592 3,086,396 3,147,337 3,209,527 3,272,904 Wastewater Accounts 26,337 27,454 28,265 29,102 29,962 30,849 31,762 ERUs 39,667 41,944 43,126 44,343 45,596 46,887 48,217 ERU Growth 2.8% 2.8% 2.8% 2.8% 2.8% 2.8% Billable Consumption/ 1,000 gal 1,818,415 1,898,209 1,992,974 2,048,774 2,106,200 2,165,379 2,226,335 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 327 FISCAL REQUIREMENTS GENERAL Fiscal requirements within IRCDUS' annual budget as approved by the County's Board of Commissioners, are characterized as first, those associated with direct operating activities such as 0&M expenses, annual debt service, R&R and OCO; and second, portions of annual requirements to support major capital improvements and stabilize reserve funds. Except for grants and direct contributions, the primary sources of funding these fiscal requirements are from User Rates, Fees and Charges, miscellaneous revenue, interest income and impact fees. A cash basis approach is common in water and wastewater ratemaking where fiscal requirements are partitioned to correspond to the flow of funds and provisions associated with tax-exempt long- term debt indentures, consisting primarily of 0&M expenses, debt service including both principal and interest, R&Rz and certain capital not specifically addressed in the Capital Improvement Plan (CIP). In addition, consideration is given to debt covenant and cash reserves for creditworthiness and prudent financial stability of the Utility. These fiscal requirements are reduced by revenues from sources other than User Rates, Fees and Charges such as interest income, meter installation charges, penalties and other miscellaneous charges resulting in net rate requirements for ratemaking. PROJECTED NET RATE REQUIREMENTS The projected net rate requirements to be recovered through monthly water and wastewater User Rates, Fees and Charges are initially identified using the adopted budget for fiscal year 2017/18 and then projected to establish requirements for rate test fiscal year 2018/19 and four additional fiscal years. Projections for fiscal years 2018/19 through 2022/23, reflect the anticipated impacts of inflation, labor and benefit adjustments, growth and other increases affecting utilities. These impacts are addressed on a budget line item basis using specific escalation factors. This process results in fiscal and net rate requirements that reasonably reflect future economic operating conditions of the IRCDUS. The major categories associated with net rate requirement consist of: 0&M expenses, debt service, expenditures and transfers to R&R, Operating Capital Outlay3 (OCO) and other revenue. 0&M Expense 0&M expense is the largest categories of cost within IRCDUS' Operating budget. These expenses typically include the cost of labor, benefits, insurance, electricity, chemicals, maintenance, supplies, administration and other items necessary for the operation and maintenance of the system. Discussions with IRCDUS staff together with a review of the reasonableness of the projected 0&M expenses suggest that the 0&M expenses reasonably reflect sufficient amounts for quality levels of operations. There are no additional employees assumed during the analysis period. Debt Service Debt Service includes the principal and interest on outstanding debt obligations payable from the net revenues of the Utility. As of September 30, 2017, the County had two outstanding debt obligations: The Water and Sewer Revenue Refunding Note Series 2015 and the Water and Sewer Revenue Refunding Bonds Series 2009. Annual debt service payment on these 2 Provisions for transfers to a R&R account is used as a proxy for depreciation. 3 Minor capital items not included in the CIP. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 39§ Fiscal Requirements obligations is approximately $3.9 million until fiscal year 2021/22, which then reduces upon the maturity of the Series 2015 note. R&R Transfers Annual R&R transfers from net revenues are necessary, not only to comply with debt covenants but also to have continuing rate revenue provide for a portion of necessary facility replacement. Annual R&R transfer allowances from user rate revenues at levels less than depreciation is not unusual for utilities, as many capital improvement programs funded from sources other than R&R, such as unrestricted reserves, grants and within debt funding for projects that include upgrading and replacement of existing system facilities. Therefore, although the collective level of R&R within the fiscal year 2017/18 budget is believed to be adequate, a portion of the R&R projects for the next five fiscal year will be considered funded from existing unrestricted reserves. Operating Capital Outlay Operating capital outlay consist of machinery, vehicles, communications and data processing equipment, and other items not directly related to treatment and transmission of water and wastewater services. These amounts generally vary annually and similar to R&R, amounts not provided from annual rates can be secured from unrestricted reserves. For ratemaking purposes, amounts for other operating capital requirements have been projected based on the approximate average amounts from the last five fiscal years and similar to R&R any additional amounts are considered funded from existing unrestricted reserves. Other Revenue In addition to revenue generated from ongoing User Rates, Fees and Charges, the IRCDUS earns interest income from investments, charges for various services, such as meter installation, turn on/off, fire protection, etc. and from penalties pursuant to codified policies. The primary assumptions utilized in the projection of net fiscal requirements for the five years subsequent to fiscal year 2017/18 are: 1. General operating expenditures are anticipated to be impacted by general inflation at 2.5%. 2. Personnel and benefit expenses are projected to increase at an annual rate of 3.0%, which includes cost of living adjustments, promotions and merit increases. 3. Expenditures influenced by both inflation and customer growth, such as chemicals and electric, are projected utilizing a combined inflation and growth factor of approximately 4.5% per year for water and 5.3% per year for wastewater. 4. Annual expenditures for supplies and routine repairs and maintenance are projected at an annual rate of 3.0%. S. Annual R&R requirements are projected at 18.5 percent and 14.0 % percent of the previous year's gross revenue respectively for water and wastewater. 6. Operating Capital Outlay amounts are projected at approximate average amounts from the last five fiscal years. 7. As applicable, Other Revenue items, such as meter installation, are projected based on related activity, historic levels or other related relationships. 8. Fiscal Requirement amounts for both R&R and Operating Capital Outlay are included at the total anticipate levels, which in some years may place an undue burden on rate revenue. To better accommodate and balance such requirements, funds to address portions of the totals are projected from unrestricted reserves. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 391 Fiscal Requirements Projections of fiscal and net rate requirements discussed above are summarized in Table 8 from projected line item water and wastewater budgets contained in Schedules 4 and 5 for water and wastewater, respectively. It should be noted that fiscal requirements for reclaimed water (wastewater disposal) are included in Schedule 5 with wastewater. Reclaimed water is provided to certain connections primarily for effluent disposal and currently not considered as a full cost recovery commodity service. Table 8 - Proiected Water and Wastewater Revenue Reauirements Fiscal Requirements 2017/18 2018/19 2019/20 2020/24 2021/22 2022/23 0&M Expenses 1 $20,576,200 $21,260,100 $21,968,700 $22,702,300 $23,461,800 $24,249,500 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 2,891,000 R&R 2 5,017,400 5,015,200 5,186,800 5,290,300 5,397,200 5,509,500 Operating Capital Outlay 2 2,101,300 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Total Requirements $31,678,700 $31,600,400 $32,514,300 $33,384,100 $34,283,200 $34,130,300 Less Other Revenue 2,245,100 2,569,900 2,584,400 2,616,100 2,669,900 2,724,500 Net Rate Requirement $29,433,600 $27,401,700 $28,249,100 $29,054,200 $29,865,400 $29,622,100 1. Escalated per inflation and growth. 2. Annual rate requirement including amounts funded from unrestricted reserves. Projections of net rate requirement are based on anticipated events and assumptions that are subject to change, especially those associated with growth and inflation; therefore, no assurance can be given with respect to the probability or levels of such projections. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 319 REVENUE SUFFICIENCY WITH EXISTING RATE STRUCTURE AND RATES GENERAL As with any business enterprise, the Utility must generate sufficient revenues for continued operations providing for the health, safety and welfare of the community. The measure of this objective is demonstrated not only by the ability of the enterprise to meet the annual fiscal requirements supporting water and wastewater operations, but also sufficient cash flows to accumulate prudent levels of reserves, address R&R, support creditworthiness, provide options regarding the funding of future major capital improvements and address fiscal policy of the County. This Study utilizes a modified cost of service methodology, whereby, revenues from each functional service (water and wastewater) are evaluated for sufficiency based on the requirements of each functional service, including when applicable consideration of major CIP requirements. REVENUE SUFFICIENCY UNDER EXISTING RATES A revenue sufficiency analysis was prepared utilizing the previously discussed customer data, existing rates and fiscal requirements and escalated to account for inflation and customer growth. The analysis, as summarized in Table 9 and illustrated in Graph 2, indicate total revenues from existing User Rates, Fees and Charges and Other Revenues are adequate for 0&M and debt service providing over $6.0 million in Operating Balance available to address R&R and OCO. However, the Operating Balances are not sufficient to address the projected desired amounts of R&R and OCO through fiscal year 2022/23. It should be noted that as previously discussed these projections assume that any additional funding for R&R and OCO beyond the Operating Balance can be provided from unrestricted reserves. Debt Service Coverage, which represents the number of times Net Revenue exceeds Debt Service, is projected to exceed requirements and will reflect favorably on the creditworthiness of the Utility enterprise. Table 9 - Annual Onerating Results Existing Rates The major difference in Net Surplus (Deficit) between fiscal years 2017/18 and 2018/19 is primarily due to reducing the OCO to 5 -year historic average amounts. Further reductions in Net Surplus (Deficit) for the ensuing fiscal years represent the impact of projected inflation mainly on 0&M expenses. The increase in FY 2022/23 is the direct result of retirement of the Series 2015 note. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 31� 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 User Rate Revenue $28,393,500 $29,219,400 $29,853,900 $30,491,900 $31,140,900 $31,810,700 Other Revenues 2,245,100 2,264,100 2,262,400 2,277,800 2,314,900 2,352,400 Total Revenues $30,638,600 $31,483,500 $32,116,300 $32,769,700 $33,455,800 $34,163,100 0&M Expenses 20,576,200 21,260,100 21,968,700 22,702,300 23,461,800 24,249,500 Net Revenue $10,062,400 $10,223,400 $10,147,600 $10,067,400 $9,994,000 $9,913,600 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 2,891,000 Operating Balance $6,078,600 $6,238,000 $6,162,400 $6,084,200 $6,013,600 $7,022,600 R&R Transfers 5,017,400 5,015,200 1 5,145,100 5,246,200 5,350,600 5,460,300 Operating Capital Outlay 2,101,300 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Net Surplus (Deficit) ($1,040,100) ($116,900) ($356,300) ($570,300) ($780,800) $82,000 Debt Service Coverage: Required 1.20 1.20 1.20 1.20 1.20 1.20 Projected 2.53 2.57 2.55 2.53 2.51 3.43 The major difference in Net Surplus (Deficit) between fiscal years 2017/18 and 2018/19 is primarily due to reducing the OCO to 5 -year historic average amounts. Further reductions in Net Surplus (Deficit) for the ensuing fiscal years represent the impact of projected inflation mainly on 0&M expenses. The increase in FY 2022/23 is the direct result of retirement of the Series 2015 note. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 31� Revenue Sufficiency with Existing Rate Structure and Rates Graph 2 - Annual Operating Surplus (Deficit) Existing Rates In addition to debt service coverage requirements it is important that the Utility enterprise maintain prudent levels of unrestricted reserve funds to provide rate stability, address emergencies, manage existing and future CIPS and enhance creditworthiness. Existing unencumbered balances in the four primary reserve funds, Operating, R&R, Water Impact Fee and Wastewater Impact Fee, were at adequate levels as of October 1, 2017, based on data/amounts provide by IRCDUS staff. Projections of unencumbered balances from fiscal years 2017/18 through FY 2022/23 are provided in Table 10 and illustrated in Graph 8. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 312 Revenue Sufficiency with Existing Rate Structure and Rates Table 10 - Unrestricted and Restricted Reserve Funds Existine Rates Comprehensive Water, Wastewater and Reclaimed Water Rate Study 31A 2017/18 2018/19 2019/20 2020/21 2021/2.2 2022/23 Revenue Fund Beginning Balance $30,903,100 $25,827,000 $16,500,100 $10,943,800 $10,373,500 $9,592,700 Cash Inflows (1,040,100) (116,900) (356,300) (570,300) (780,800) 82,000 Cash Outflows (4,036,000) (9,210,000) (5,200,000) 0 0 0 Ending Balance $25,827,000 $16,500,100 $10,943,800 $10,373,500 $9,592,700 $9,674,700 Suggested Min Bal $7,919,700 $7,900,100 $8,118,200 $8,335,000 $8,559,200 $8,520,300 R&R Fund Beginning Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Cash Inflows 5,017,400 5,015,200 5,145,100 5,246,200 5,350,600 5,460,300 Cash Outflows (5,017,400) (5,015,200) (5,145,100) (5,246,200) (5,350,600) (5,460,300) Ending Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Water Impact Fee Fund Beginning Balance $3,998,000 $4,526,500 $5,088,500 $5,619,000 $6,247,000 $5,404,000 Cash Inflows 1,528,500 1,562,000 1,595,500 1,628,000 1,657,000 1,695,300 Cash Outflows (1,000,000) (1,000,000) (1,065,000) (1,000,000) (2,500,000) 0 Ending Balance $4,526,500 $5,088,500 $5,619,000 $6,247,000 $5,404,000 $7,099,300 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Wastewater Impact Fee Fund Beginning Balance $5,997,000 $8,489,900 $10,840,700 $13,299,700 $15,870,300 $18,558,400 Cash Inflows 3,242,900 3,350,800 3,459,000 3,570,600 3,688,100 3,813,400 Cash Outflows (750,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) 0 Ending Balance $8,489,900 $10,840,700 $13,299,700 $15,870,300 $18,558,400 $22,371,800 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 31A Revenue Sufficiency with Existing Rate Structure and Rates OBSERVATIONS CONCERNING FUTURE REVENUE GENERATION Projected revenues from existing user rates adequately provide for anticipated operating expense and debt service requirements but fall short of addressing the necessary R&R and OCO through fiscal year 2022/23; this can be observed in Graph 2 on Page 26 where the yellow line should be below the green line. Additionally, it was observed that certain adjustments to the rate structure water and wastewater inclining volume blocks and use of Impact Fee Reserves to pay for expansion related debt service would benefit both the IRCDUS and customers. Adjustments to the water and wastewater inclining volume block structure will better address customer water conservation trends and simplify billing. Changes to financial/budget policies concerning the accumulation and use of both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are primarily addressed through the balance of annual operating rate revenues after payment of 0&M expenses and debt service; however, R&R and OCO requirements are not consistent year to year, resulting in some years with surpluses and some with deficits. Therefore, in the interest of addressing both the funding requirements and stabilizing rates, this study proposes: a) setting an operating rate revenue transfer policy for: (i) R&R based on a percentage of prior year gross revenues and (ii) OCO based on the last five year averages with allowances for inflation; b) using available unrestricted reserves to supplement the programs when needed; and c) when financially prudent using Impact Fee Reserve funds to pay for the expansion related portions of annual debt service; thereby, providing additional unrestricted funds for additional R&R and OCO requirements. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 314 RATE STRUCTURE MODIFICATIONS, RATE ADJUSTMENTS AND BUDGET POLICY CONSIDERATIONS GENERAL The prior sections of this report concluded that: 1) certain rate structure modifications and rate adjustments should be considered; and 2) Gross Revenue is adequate for 0&M Expenses and Debt Service. However, revenues do not fully address the desired expenditures for R&R and OCO. Additionally, reviews suggested that alternative approaches are available for funding R&R and OCO that would eliminate or decrease the need for more revenue through rate increases. The primary goals and objectives in addressing these findings concerning rate structure modifications, rate adjustments and budget considerations include: 1. Initial rate structure modification and rate adjustments should be revenue neutral, wherein, approximate levels of revenue generated after the modifications/adjustments are approximately the same as before the modifications/adjustments. 2. Minimal adverse impacts on all classes of customers. 3. Changes that can be accommodated within existing billing software. RATE STRUCTURE MODIFICATIONS AND REVENUE NEUTRAL RATE ADJUSTMENTS Observations during the study process together with discussion with IRCDUS staff suggest there should be modifications to both water and wastewater inclining volume blocks. Water rate structure modifications address reductions in the number of water inclining volume blocks along with adjustments to the water volume block rates on a gross revenue neutral basis. Modification to the wastewater volume block modification, for customer classifications other than single family, is proposed for consistency between the single family wastewater billing cap and the commencement of the wastewater inclining volume block 2 rate. The water inclining volume block modifications and accompanying rate per block are as follows: 1. Water inclining volume blocks and corresponding volume allowances: a. Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month b. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month c. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month d. Block 4 from above 13,000 to Eliminate Block 4 2. Water inclining volume block rate per 1,000 gallons adjustments: a. Block 1 remains the same at $2.20 b. Block 2 from $2.42 to $2.97 c. Block 3 from $3.85 to $7.04 d. Block 4 from $7.70 to Eliminated 3. Modification of wastewater volume blocks and corresponding volume allowances: a. Block 1 from 0 to 13,000 to 0 to 12,000 gallons per ERU per month b. Block 2 from above 13,000 to above 12,000 gallons per ERU per month A new surcharge of 100 percent is suggested to be applied on both blocks of the wastewater volume rates for certain master metered customers on the difference between measured wastewater flow Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J8 Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations and the metered water flow for such customers. This surcharge is provided as encouragement for customers to address excessive on-site inflow and infiltration (I&I). Comparative existing and proposed rates and charges, including those associated with bulk wastewater, reclaimed water and septage/sludge are shown on Table 2. Table 2 - Existing and Proposed User Rates and Ch Block Volume Tiers (gallons) Amount Block Volume Tiers (gallons) Amount Water Billing Charge Per Bill_ J -$1.29 T Eliminated Service Availability Charge: J Single Family Per ERU j $7.76 $8.75 Manufactured Home @ 0.85 Per ERU $6.60 i--- T $7.44 Multi -Family @ 0.85 Per ERU $6.60 $7.44 Commercial Per ERU I $7.76 Volume Charges per 1,000 Gallons: Block 1 Per Month Per ERU , ! 0-3,000 1 $2.20 0-5,000 $2.20 Block 2 Per Month Per ERU 3,001- 7,000 $2.42 5,001-10,000 $2.97 Block 3 Per Month Per ERU 7,001-3 I $3.85 above 10,000 $7.04 Block 4 Per Month Per ERU above 13,000 $7.70 N/A Wastewater j _ _ Billing Charge Charge Per Bill $1.29 ; Eliminated Service Availability Charge: Single F, amily Per ERU 1 $14.58 $15.60 Manufactured Home @ 0.85 Per ERU $12.39 $13.26 Multi -Family @ 0.85 Per ERU $12.39 $13.26 Commercial Per ERU $14.58 i $15.60 Volume Charges per 1,000 Gallons: Individually Metered Residential 1 cap 12,000 $2.86 cap 12,000 $2.86 Multi -Family & Commercial: Block 1 Per Month Per ERU 0-13,000 $2.86 0-12,000 $2.86 Block 2 Per Month Per ERU ( above 13,000 I $4.29 above 12,000 $4.29 I&I Surcharge 2 r T 100.000/ Bulk Sewer 3 Billing Charge Per Bill - -� $0.00 $0.00 Service Availability Charge Per Month Per ERU $13.41 $13.41 Volume Charges Per 1,000 Gallons - Water Reading $2.63 f $2.63 Volume Charges Per 1,000 Gallons -Sewer Reading_____ Fire Protection $2.98 $2.98 Per Account $14.17 $15.16 Reclaimed Water j Disposal Rate Per 1,000 Gallons j $0.67 l j $0.21 Sludge, Grease & Septage �i r !-� Rate Per Wet Ton ( $15.00 ( $15.00 1. Single Family, Multi -Family and Manufactured Homes individually and master metered customers. } 2• Applicable to Blocks 1 and 2 wastewater volume rates on the difference between the measured wastewater flow and metered water flow. 3. Currently. the Citv of Fellsmere is the County's onlv bulk sewer customer. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J� Rate Structure & Rate Adjustment 5 ° Impacts on Single Family ° 20.0% 15.0% 10.0% C 5.0% 0.0% •5.0% 10 0° z0.00% 15.00°I0 10.000/0 5.00% -0.00% •5.00% /0 Monthly Usage (Kgal) 10.00°!0 Percent of Events at Flow Range .... Combined Bill Increase (Decrease) % Rate Structure & Rate Adjustment Impacts on Commercial zs.o°i° 20.0% 15.0% 10.0% 4. C i W 5.0% 0.0% -5.0% -10 0°/ 25A0% 20.00% 15.00% 10.00% 5.00% OAfi% -5.00% 10 ° "not - Monthly Usage (Kgal) "not- Monthly of Events at Flow Range • •• • Combined Bill Increase (Decrease) % Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations The result of these changes on total revenue generated from water inclining volume block modifications and rate adjustments are approximately revenue neutral, as shown below in Table 11. Table 11- Revenue Difference Post Proposed Adiustments Rate Structure 2018/19 2019/20 2020/21 2021/22 2022/23 Existing Blocks $8,731,700 $8,902,300 $9,076,100 1 $9,252,900 1 $9,433,600 Proposed Blocks 8,719,600 8,890,000 9,063,500 9,240,800 9,421,200 Difference $12,100 $12,300 $12,600 $12,100 $12,400 RECLAIMED WATER, SEPTAGE AND SLUDGE RATE ADJUSTMENTS Reclaimed Water Rate The current reclaimed water facilities are designed and operated toward disposal of the processed wastewater effluent rather than as a retail commodity service as a substitute for potable water. Therefore, costs for processing the wastewater effluent into reclaimed water are appropriately recovered through wastewater rates as part of the services provided to wastewater customers. Current and possibly future users of the reclaimed water are properties with large irrigation requirements, such as golf courses and groves, which due to large irrigation requirements can accept large quantities of reclaimed water to assist with wastewater disposal. It is common with Florida utilities to consider properties, such as golf course and groves, alternative disposal opportunities and pricing the reclaimed water for recovery of minimal cost of this disposal activity. Reclaimed water is currently provided through agreements to a limited number of large users as an alternative method of wastewater effluent disposal and not as a guaranteed commodity for non -potable irrigation or other usage. The approach to adjusting the existing reclaimed water rates is based on developing a single rate per thousand gallons of non -pressured¢ reclaimed water that can be interrupted at any time for any reason. The criteria for such cost recovery is limited to expenses, exclusive of capital, associated with moving the reclaimed water to the customer's point of connection. Power and chemical expenses of $383,700 are projected for activities associated with a forecasted combined wastewater effluent flow of 5.142 million gallons per day (MGD) or total of 1,876,830 thousand of gallons for fiscal year 2018/19. These projected expenses and flows result in an Interruptible Disposable Reclaimed Water Rate of $0.21 per thousand gallons. Availability of this Interruptible Disposable Reclaimed Water Rate is only for connections that can qualify as a Reclaimed Water Large User by the Director of Utilities and enter into an agreement specifying terms of usage and rate. It should be noted that the above expense and flow are for the sole purpose of developing a disposal rate. It is not anticipated that these disposal expenses will be recovered from existing reclaimed connections and therefore as part of the cost of wastewater services will be recovered through the wastewater rates. 4 Pressure limited to delivery of reclaimed water to the point of connection for only storage and/or repumping. The Interruptible Disposable Reclaimed Water Rate does not provide for the use of IRCDUS reclaimed water pressure to facilitate connection's on-site usage and therefore should be prohibited. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J§ Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations Septage and Sludge Rate The IRCDUS accepts septage and sludge deliveries from various sources for treatment. Septage and sludge are highly concentrated forms of wastewater increasing the biological and solid solutions within the normal domestic sewage to be treated by the wastewater treatment facilities. Costs for the Septage and Sludge Rate are based on the Sludge Operating budget plus allowances for labor, debt service and R&R associated with processing sludge of the total wastewater system including amounts provided by outside haulers. The approach to identifying/adjusting the Septage and Sludge Rate is to apportion the projected fiscal year 2018/19 expenses and costs pursuant to the historic two-year average wet ton recorded by the IRCDUS. Fiscal year 2018/19 Sludge Operation costs with allowances is projected to be approximately $1,327,500 and the historic two -year average wet tonnage as recorded by the IRCDUS is 87,813, which equates to a Septage and Sludge rate materially near to the existing rate of $15.00. BUDGETED R&R, OPERATING CAPITAL OUTLAY AND CAPITAL IMPROVEMENTS IRCDUS staff has clearly expressed the need for ongoing improvements at or above levels currently in the fiscal year 2017/18 budget. The rate making challenge is to identify a reasonable balance for funding the improvements especially those associated with R&R and Operating Capital Outlays (OCO is further described in the Fiscal Requirements section on Page 22), which for the most part should be funded from annual user rate revenue; whereas, improvements within the ongoing five-year capital improvement program (CIP) can utilize various funding mechanisms including but not limited to unrestricted reserves, impact fees, grants and long-term debt, in addition to special assessment programs and other non-utility funding sources. R&R requirements are based on a proposed policy of 18.5 and 14.0 percent for water and wastewater respectively and OCO expenditures are based on a historic five-year average, currently proposed at almost $34.3 million for fiscal years 2018/19 through 2022/23, as shown in Table 12. Table 12 - R&R and Operating Capital Outlays Total $33,444,700 $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Although sufficient to fund operating expenses and debt service, the forecasted revenues, shown in Table 9 on Page 24 and illustrated in Graph 2 on Page 25, are not totally sufficient to fund the forecasted levels of R&R and OCO. However, using reasonable amounts of unrestricted reserve funds, it is possible to fully fund amounts that are the shown in Table 12 without rate adjustments to increase revenues. Changes to financial/budget policies concerning the accumulation and use for both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are addressed primarily through the balance of Operating Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JJ Total 2018/19 2019/20 2020/21 2021/22 2022/23 Water R&R $15,421,100 $2,983,800 $3,029,000 $3,081,200 $3,135,200 $3,191,900 Wastewater R&R 10,977,900 2,031,400 2,157,800 2,209,100 2,262,000 2,317,600 Subtotal $26,399,000 $5,015,200 $5,186,800 $5,290,300 $5,397,200 $5,509,500 Water OCO $3,361,000 $639,000 $655,200 $671,800 $688,800 $706,200 Wastewater OCO 3,684,700 $700,700 718,400 736,500 755,000 774,100 Subtotal I $7,045,700 $1,339,700 $1,373,600 I $1,408,300 $1,443,800 ( $1,480,300 Total $33,444,700 $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Although sufficient to fund operating expenses and debt service, the forecasted revenues, shown in Table 9 on Page 24 and illustrated in Graph 2 on Page 25, are not totally sufficient to fund the forecasted levels of R&R and OCO. However, using reasonable amounts of unrestricted reserve funds, it is possible to fully fund amounts that are the shown in Table 12 without rate adjustments to increase revenues. Changes to financial/budget policies concerning the accumulation and use for both restricted and unrestricted reserve funds should be considered to address both R&R and OCO requirements. These requirements are addressed primarily through the balance of Operating Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JJ Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations Revenues after payment of 0&M expenses and debt service; however, expenditure of budgeted R&R and OCO requirements are not consistent year to year, which results in some years with surpluses and some with deficits. Therefore, to address rate stabilization, funding requirements for R&R and OCO should consider: 1. A budget policy where: a. The annual R&R transfer amount from operating rate revenue is based on a percentage of prior year gross revenues; and b. The annual OCO amounts are based on the last five-year averages with allowances for inflation. 2. Funding additional R&R and OCO from available unrestricted reserves as needed; and 3. When financially prudent, using Impact Fee Reserve funds to pay for the expansion related portions of annual debt service; thereby, providing additional unrestricted funds for additional R&R and OCO requirements. These proposed R&R and OCO budget policies for the five fiscal years ending 2022/23 are illustrated on Graph 4 and tabulated on Table 3. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JR Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations Table 3 -R&R and OCO Funding Sources and Exnenditures In addition to R&R and OCO, the IRCDUS' Five -Year CIP, exceeding $46.8 million, appears to be adequately funded through fiscal year 2021/22 with approximately $29.8 million from Utility sources and approximately $17.1 million from other than Utility sources, as shown on Table 13. Table 13 - Five -Year Canital Imnrovement Program Sources and ilses Sources: 2018/19 2019/20 2020/21 2021/22 20.22/23 Sources Utility Sources: Annual Rate R&R Transfers $3,386,400 $3,506,000 $3,576,500 $3,649,300 $3,725,800 Reserve Fund R&R Transfers 1,628,800 1,680,800 1,713,800 1,747,900 1,783,700 Annual Rate OCO 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Reserve Fund OCO Transfers 0 0 1 0 1 0 0 Total Sources $6,354,900 $6,560,400 $6,698,600 $6,841,000 $6,989,800 Uses $29,761,000 $5,786,000 $11,210,000 $7,265,000 $2,000,000 R&R Expenditures $5,015,200 $5,186,800 $5,290,300 $5,397,200 $5,509,500 OCO Expenditures 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Total Uses $6,354,900 1 $6,560,400 1 $6,698,600 1 $6,841,000 1 $6,989,800 In addition to R&R and OCO, the IRCDUS' Five -Year CIP, exceeding $46.8 million, appears to be adequately funded through fiscal year 2021/22 with approximately $29.8 million from Utility sources and approximately $17.1 million from other than Utility sources, as shown on Table 13. Table 13 - Five -Year Canital Imnrovement Program Sources and ilses Sources: Total 2017/18 2018/19 2019/2O __2020/21 2021/22 Utility Sources: Beginning Balance $0 $0 $0 $0 $0 a. Operating Reserves $18,446,000 4,036,000 9,210,000 5,200,000 0 0 b. Water Impact Fees 6,565,000 1,000,000 1,000,000 1,065,000 1,000,000 2,500,000 c. Wastewater Impact Fees 4,750,000 750,000 1,000,000 1,000,000 1,000,000 1,000,000 Subtotal $29,761,000 $5,786,000 $11,210,000 $7,265,000 $2,000,000 $3,500,000 Other Than Utility Sources: Optional Sales Tax $595,586 $595,586 $0 $0 $0 $0 Assessments 8,245,105 3,718,105 0 2,377,000 1,075,000 1,075,000 Grants 8,226,240 1 649,240 0 2,377,000 4,125,000 1,075,000 Subtotal $17,066,931 $4;962,931 $0 $4,754,000 $5,200,000 $2,150,000 Total Sources $46,827,931 $10,748,931 $11,210,000 $12,019,000 $7,2.00,000 $5,650,000 Uses: Water CIP $29,741,000 $6,796,000 $10,210,000 $8,185,000 $2,050,000 $2,500,000 Wastewater CIP 17,086,931 3,952,931 1,000,000 3,834,000 5,150,000 3,150,000 Total Uses ' $46,827,931 1 $10,748,931 1 $11,210,000 1 $12,019,000 1 $7,200,000 1 $5,650,000 PROFORMA RESULTS POST RATE STRUCTURE MODIFICATIONS, RATE ADJUSTMENTS AND BUDGET POLICY CONSIDERATIONS As previously mentioned the revenue neutral rate structure modifications and rate adjustments does not materially change the Operating Balances after debt service; however, utilizing reserve funds to reduce R&R transfers does materially impact Operating Surpluses. Provided in Table 4, as summarized from detailed projections provided in Schedules 6 and 7 and illustrated in Graph 5, are proforma results based on the rate structure modifications, rate adjustments and budget policy changes. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3ju Rate Structure Modifications, Rate Adjustments and Budget Poli r Considerations Table 4 - Proforma Operating Results Post ustments User Rate Revenue 2017/"18 $28,393,500 2018/1.9 $29,214,900 2019/20 $29,849,400 2020/21 $30,487,400 2021/22 $31,137,100 2022/23 $31,806,800 Other Revenues 2,245,100 2,569,900 2,584,400 2,616,100 2,669,900 2,724,500 Gross Revenues $30,638,600 $31,784,800 $32,433,800 $33,103,500 $33,807,000 $34,531,300 0&M Expenses 20,576,200 21,260,100 21,968,700 22,702,300 23,461,800 24,249,500 Net Revenue $10,062,400 $10,524,700 $10,465,100 $10,401,200 $10,345,200 $10,281,800 Impact Fees 0 1,484,300 1,484,300 1,483,500 1,482,500 1,075,700 Net Rev & Impact Fees $10,062,400 $12,009,000 $11,949,400 $11,884,700 $11,827,700 $11,357,500 Debt Service 3,983,800 3,985,400 3,985,200 3,983,200 3,980,400 2,891,000 Operating Balance $6,078,600 $8,023,600 $7,964,200 $7,901,500 $7,847,300 $8,466,500 R&R Transfers 5,017,400 3,386,400 3,506,000 3,576,500 3,649,300 3,725,800 Operating Capital Outlay 2,101,300 1,339,700 1,373,600 1,408,300 1,443,800 1,480,300 Net Surplus (Deficit) ($1,040,100) $3,297,500 $3,084,600 $2,916,700 $2,754,200 $3,260,400 Debt Service Coverage (Net Revenue): Required 1.20 1.20 1.20 1.20 1.20 1.20 Projected 2.53 2.64 2.63 2.61 2.60 3.56 Graph 5 - Annual Operating Results Post Proposed Adjustments Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J4 Rate Structure Modifications, Rate Adjustments and Budeet Poli Considerations The primary differences resulting from the proposed rate structure modifications, rate adjustments and budget policy considerations are: 1) R&R transfers and OCO are now adequately addressed from Operating Balances; and 2) Both water and wastewater have Operating Surpluses (as clearly illustrated when comparing Graph 5 to Graph 2 on Page 25. These changes are the result of - 1. Limiting annual R&R transfers to 12 percent for water and 10 percent for wastewater of prior year's gross revenues; 2. Transferring the balance of the R&R requirement from the unrestricted Operating Reserve Fund;and 3. Utilizing water and wastewater impact fees to pay a portion of the expansion related debt service. In addition to debt service coverage requirements it is important that the Utility enterprise maintain prudent levels of unrestricted reserve funds to provide rate stability, address emergencies, manage existing and future CIPS and enhance creditworthiness. Existing unencumbered balances in the four primary reserve funds, Operating, R&R, Water Impact Fee and Wastewater Impact Fee, were at adequate levels as of October 1, 2017, based on data/amounts provide by IRCDUS staff. Projections of unencumbered balances from fiscal years 2017/18 through FY 2022/23 are provided in Table 5 and illustrated in Graph 6. Table 5 - Fund Balances Post Proposed Adjustments Revenue Fund 2017/18 2018/ 9 20.9/20 2020/2. 2024 22 2022/23 Beginning Balance $30,903,100 $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 Cash Inflows (1,040,100) 3,297,500 3,084,600 2,916,700 2,754,200 3,260,400 Cash Outflows (4,036,000) (10,838,800) (6,880,800) (1,713,800) (1,747,900) (1,783,700) Ending Balance $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 $18,175,400 Suggested Min Bal $7,919,700 $7,900,100 $8,128,600 $8,346,000 $8,570,800 $8,532,600 R&R Fund Beginning Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Cash Inflows 5,017,400 5,015,200 5,186,800 5,290,300 1 5,397,200 5,509,500 Cash Outflows (5,017,400) (5,015,200) (5,186,800) (5,290,300) (5,397,200) (5,509,500) Ending Balance $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Water Impact Fee Fund Beginning Balance $3,998,000 $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 Cash Inflows 1,528,500 1,560,700 1,592,900 1,624,100 1,651,800 1,689,200 Cash Outflows (1,000,000) (1,304,000) (1,369,000) (1,303,800) (2,803,600) (220,300) Ending Balance $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 $5,644,500 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Wastewater Impact Fee Fund Beginning Balance $5,997,000 $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 Cash Inflows 3,242,900 3,345,800 3,448,900 3,555,500 3,668,000 3,789,500 Cash Outflows (750,000) (2,180,300) (2,180,300) (2,179,700) (2,178,900) (855,400) Ending Balance $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 $16,723,000 Suggested Min Bal $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 13A Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations As can be observed in Table 14, the changes in each of the funds for the projection period can be considered of benefit to the Utility and customers. The Revenue Reserve Fund increased by approximately $8.4 million; the R&R Fund remained unchanged and both Impact Fee Funds were appropriately reduced to address expansion related costs including expansion related debt service. Table 14 - Fund Balance Differences Post Proposed Adiustments Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J$ 2017/18 2018/19 2019/20 2020/21 2021.22 2022/23 Revenue Fund After $25,827,000 $18,285,700 $14,489,500 $15,692,400 $16,698,700 $18,175,400 Before 25,827,000 16,500,100 10,943,800 10,373,500 9,592,700 9,674,700 Difference $0 $1,78.5,600 $3,545,700 $5,318,900 $7,106,000 $8,500,700 R&R Fund After $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 $3,485,900 Before 3,485,900 3,485,900 3,485,900 3,485,900 3,485,900 3,485,900 Difference $0 $o $0 $o $0 $0 Water Impact Fee Fund After $4,526,500 $4,783,200 $5,007,100 $5,327,400 $4,175,600 $5,644,500 Before 4,526,500 5,088,500 5,619,000 6,247,000 5,404,000 7,099,300 Difference $0 ($305,300)$611,900)($919,600 )($1,228,400)($1,454,800 Wastewater Impact Fee Fund After $8,489,900 $9,655,400 $10,924,000 $12,299,800 $13,788,900 $16,723,000 Before 8,489,900 10,840,700 13,299,700 15,870,300 18,558,400 22,371,800 Difference $0 ($1,185,300) ($2,375,700)($3,570,500) ( ($4,769,500))($5,648,800)) Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J$ Rate Structure Modifications, Rate Adjustments and Budeet Poli CAPITAL IMPROVEME Considerations Information provided by and discussion with IRCDUS staff identified approximately $46.8 million in capital improvement projects through FY 2021/22. This total of capital improvements includes approximately $17.0 million in funding provide by assessments, optional sales tax and grants, all non- utility sources. Although other needs or opportunities may materialize during the analysis period, no further consideration of CIP additions or reductions are considered for this study. The projected distribution of the sources and uses of funds to address the $46.8 million in capital improvements through FY 2021/22 are unchanged post the rate structure modifications and rate adjustments and remain as shown on the previous Table 13 on Page 34. TYPICAL BILL COMPARISON TO OTHER UTILITIES A common activity used by administrators, management, customers and media during a utility rate setting process is comparisons of the existing and proposed rates to those of other nearby communities/utilities. Although this activity provides a comparison, it is at times, misinterpreted and utilized incorrectly. Cost recovery through User Rates, Fees and Charges is a multifunctional activity of utility enterprises, which for the most part, use common or similar names for the rate, charge and fee components; however, in many instances the charges are formulated using different methodologies, costs and policies. The cost allocations and formulation of determinants for each rate, charge or fee generally varies significantly. Therefore, comparisons of other communities should be considered as illustrations of the amount paid by the customers and not functional cost of service. When comparing rates between utilities, several factors that influence the rate levels being charged should be considered and include but are not limited to: 1. Size of customer base or overall economies of scale with other utility services; 2. Level of treatment and effluent disposal methods; 3. Plant age, capacity utilization, grant and other outside funding; 4. General fund and administrative fee transfers to municipal or County governments; S. Bond covenants and funding requirements of the rates; and 6. Specific rate structure attributes for each customer class and usage level. Nearby Florida communities were used for the comparison of water and wastewater rates. The results for a typical 5,000 gallons per month single family water and wastewater customer are shown in Graph 7. Rates used for neighboring communities were current as of November 2017. It should be noted that most communities have provisions to adjusted rates each October 1St. Therefore, it is expected that some of the other utilities listed below will be increasing rates for FY 2018/19. The monthly charges represent the billing amounts before any franchise, service or surcharges. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 336 Rate Structure Modifications, Rate Adjustments and Budget Policy Considerations Graph 7 - Typical Bill Comparison to Other Utilities Comprehensive Water, Wastewater and Reclaimed Water Rate Study Sit MISCELLANEOUS SERVICE CHARGE UPDATE GENERAL The IRCDUS has a schedule of Miscellaneous Service Charges for certain individual customer and/or event -based services. These charges are designed to recover representative cost of service from customers who require, cause or benefit from each specific service. Miscellaneous Service Charge revenue is included along with revenue from User Rates, Fees and Charges providing for gross revenue of the Utility. A" bottom-up" or "activity -based costing" methodology is used to determine appropriate cost recovery amounts for each of the Miscellaneous Service Charges. The approach consists of working with IRCDUS staff to identify obsolete/unneeded categories of charges together with obtaining reasonable and sometimes average labor,material and equipment (representative) data for each service. Labor costs were tied to personnel classification and the average time required for each service. The average hourly rates for each personnel classification provided by IRCDUS staff included associated benefits of FICA tax, worker's compensation, retirement costs, health and pension costs. Material cost are specific to each activity and may include piping, water meter, tapping saddles, and various other appurtenances. Equipment can include vehicles, excavation equipment to facilitate open cut, directional drilling and/or jack and bore. Costs were determined based on the hourly rate for a service truck along with the average time personnel utilize the vehicle for each service and required materials as applicable for each miscellaneous service. In addition, allowances are provided for both administrative services and overhead. Administrative services address management and clerical time associated with managing and recording the activity included as a flat amount per miscellaneous service; whereas, overhead addresses costs associated with most General and Engineering budget items and is included pursuant to an allowance of 14.0% for each miscellaneous service. It should be noted that the costs and time used to determine these miscellaneous services are representative estimates at times rounded and derived from discussions with IRCDUS staff and experience with similar utilities. The following subsections provide brief descriptions along with relevant data used to update each miscellaneous service charge. The meter replacement and water service reconnection fees are proposed to be eliminated in this study for various reasons including the infrequent occurrence of these services. Although mentioned in the discussion of several of the Miscellaneous Service Charges, circumstances can materially differ from those used to determine the Miscellaneous Service Charges and fees herein. In such circumstances the Ordinance providing for such Miscellaneous Service Charges and fees should provide for the Director of Utilities to identify such exception and direct that services be priced to recover actual cost plus overhead and administration charges. Actual cost is defined as the estimates by qualified personnel that are representative of the labor, material and equipment required for the service. New or Revised Account Fee The New or Revised Account Fee (Application Fee) is associated with a customer requesting to open a new water or sewer account or transferring an account to another name. This new miscellaneous fee is $31.00 and recovers the appropriate costs of labor and equipment, as well as includes an allowance for overhead, as detailed in Schedule 8 (A). Comprehensive Water, Wastewater and Reclaimed Water Rate Study 337 Miscellaneous Service Charges Water Service Connection Charge The Water Service Connection Charge is associated with the tap and installation of a water service line from an existing subdivision water line to a property's point of connection. The materials and labor are similar for the installation of a water service line for water meter sizes 5/8 -inch to 1.5 - inches; therefore, one charge will be developed for these connections, which will be based on average installation criteria and costs associated with location, distance, soil, roadway and other conditions affecting the water service line installation. The updated Water Service Connection Charge for meter sizes 5/8 -inch to 1.5 -inches is $2,785.00, including allowances for overhead and a charge for administration as detailed in Schedule 8 (B). Charges for water service line extension for meter sizes 2.0 -inches and greater and those that are more involved than a standard installation as determined by the Director of Utilities, should be determined based on actual costs plus overhead and a charge for administration. Sewer Service Connection Charge The Sewer Service Connection Charge is associated with the tap and installation of a sewer lateral from an existing subdivision sewer line facility to a property's point of connection. Material and labor for sewer service lateral installations can vary depending upon type of collection facilities in the service area. The Sewer Service Connection Charge for certain connections that due to depth, materials and/or service conditions are considered more involved by the Director of Utilities and should therefore be charged based on actual cost plus overhead. The updated Sewer Service Connection Charge for connection to low-pressure collection facilities is $2,895.00, including allowances for overhead and a charge for administration, as detailed in Schedule 8 (C). Meter Installation Charges The Meter Installation Charges recover representative costs of installing a water meter and appurtenances at a property's point of connection. The average installation costs for 5/8 -inch, 1.0 - inch and 1.5 -inch installations are readily identifiable and equitably recovered; whereas, installation activities for services 2.0 inches and greater can vary materially and are best recovered based on actual cost plus overhead. The updated Meter Installation Charges to recover appropriate costs of labor, equipment, AMR meter and appurtenances involving a 5/8 -inch, 1.0 -inch or 1.5 -inch services are $345.00, $444.00, and $649.00, respectively, including allowances for overhead and a charge for administration, as detailed in Schedule 8 (D). Meter Test Fee At the customer's request, the IRCDUS will test a water meter to determine if the meter is operating within established standards. The Meter Test Fee recovers the associated labor, equipment and overhead involved with providing this service. The updated fee for all meter sizes tested at the customer's property is $117.00, including a charge for administration, as detailed in Schedule 8 (E). The fee for meters required to be removed from the property in order to be tested should be determined based on actual costs plus overhead and a charge for administration. Meter Removal Charges The Meter Removal Charges recover representative costs of removing a water meter and its appurtenances from the customer's property. The average removal costs for all meter sizes are readily identifiable and equitably recovered. The updated Meter Removal Charges to recover Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3j§ Miscellaneous Service Charges appropriate costs of labor and equipment involving a 5/8 -inch, 1.0 -inch or 1.5 -inch or larger are $104.00, $104.00, and $118.00, respectively, including allowances for overhead and a charge for administration, as detailed in Schedule 8 (F). Engineering Service Fee Engineering Services Fees recover the labor and overhead associated with the IRCDUS' Engineering Department reviewing the plans and specifications associated with construction of water and/or wastewater facilities by an entity other than the County. The existing fee is based on the number of dwelling units associated with the plans provided for review services. Discussion with IRCDUS Engineering staff and experience with other similar plan review services activities suggests that the Engineering Services Fee should be based on a cost per plan page submitted and or required for review. This fee is determined pursuant to average amount of time required for an IRCDUS Engineering staff member to review, request additional information and formulate a conclusion regarding the plans and specifications plus an allowance for overhead and administrative fee. The updated Engineering Service Fee is $62.00 per plan page, including an allowance for overhead and charge for administration, as detailed in Schedule 8 (G). Inspection Fee The Inspection Fee recovers costs associated with a qualified IRCDUS staff member visiting a site where a physical connection occurs to the water, wastewater and/or reclaimed water facilities to ensure the interconnection complies with Utility's standards/requirements. This fee is determined pursuant to average amount of time for labor and vehicle required for the IRCDUS Engineering staff to travel to the location and inspect the connection. The Inspection Fee for each event is $128.00 for each inspection event, including an allowance for overhead and charge for administration, as detailed in Schedule 8 (H). Turn Off/Turn-On Charges Turn -Off and Turn -On of water service can be either voluntary/requested by the customer or involuntary for failure to pay or other prohibited activity. The primary difference is when payment for the service is received by the IRCDUS. On a voluntary/requested basis the charge is due in advance and covers both turning off and turning on water service. Whereas, for involuntary turn- offs payment is added to any delinquent charges, which are required to be paid in full prior to having water service turned on. For instances where only a single event takes place such as just a reconnect or disconnect only, the criteria above will apply with the exception that the customer will pay for just the single activity. This miscellaneous charge replaces the single event existing Water Service Reconnection charge that addresses only the reconnection activity even though the service may require both a turn-off and turn -on. The proposed charge for combined Turn -Off and Turn -On services includes the cost of personnel and equipment that is necessary to both turn off service from the meter and turn meter service on at a later date. The combined Turn -Off and Turn -On Charge during normal business hours is $182.00, including an allowance for overhead and charge for administration, as detailed in Schedule 8 (I). The proposed charge for an individual Turn -On or Turn -Off event is $103.00 during normal business hours, including an allowance for overhead and charge for administration, also as detailed in Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3JJ Miscellaneous Service Charges Schedule 8 (I). A surcharge of 25 percent should be applied to the charges for requests after normal business hours. General Service Call Fee The General Service Call Fee recovers the average labor, equipment and overhead costs associated with responding to a request by the customer to correct an issue that was not caused by IRCDUS. Examples may include investigation of low pressure or a leak that is in the customer's line from the meter to the house. The updated General Service Call Fee to recover the appropriate costs mentioned above is $122.00, which includes a charge for administration, as detailed in Schedule 8 (J). A surcharge of 25 percent should be applied to this fee for requests after normal business hours. Meter Rereads and Leaks Inspection Fee The Meter Rereads and Leaks Inspection Fee is charged for either special inspection of leaks or meters that are re -read at the customer's request. If the re -read is a result of an error of the initial meter reading, the charge will not be assessed to the customer. The updated fee is $122.00 and recovers the appropriate costs of labor and equipment, as well as includes an allowance for overhead and a charge for administration, as detailed in Schedule 8 (K). Line Extension Charges Currently both water and wastewater line extension charges are based on fixed amounts per linear foot measured in front of the property served. Discussion with IRCDUS staff confirmed that extending water and wastewater lines, are as a rule not similar amounts for types of labor, material and equipment. Addressing these services on an equitable basis requires that the existing linear foot fixed amounts be eliminated and replaced with a provision requiring charges based on actual cost plus overhead at 14.0% percent and an administrative fee at $25.00 per event. Eliminated Miscellaneous Service Charges Conversations with IRCDUS staff indicated that certain established Miscellaneous Service Charges are not applicable, have not been applied and therefore should be eliminated. These Miscellaneous Service Charges consist of: 1. Meter Replacement 2. Water Service Reconnection SUMMARY OF MISCELLANEOUS SERVICE CHARGES A comparison of existing and proposed Miscellaneous Service Charges are provided in Table 15. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�y Miscellaneous Service Charges Table 15 - Existing and Proposed Miscellaneous Service Charees or Revised Account Fee Exigfi Os I I NOT" During Working Hours N/A $31.00 Water Service Connection 5/8" Meter $400.00 $2,785.00 1.0" Meter $460.00 $2,785.00 1.5" Meter $810.00 $2,785.00 ! 2.0" Meter or Larger Cost Plus Overhead Cost Plus Overhead' Sewer Service Connection Single Family¢ $500.00 $2,895.00 Other Than Single Family Cost Plus Overhead Cost Plus Overhead' Meter Installation 5/8" Meter $130.00 $329.00 1.0" Meter $250.00 $426.00 1.5" Meter $500.00 $644.00 2.0" and Greater Meter Cost Plus Overhead Cost Plus Overhead' Fire Hydrant Meter Cost Plus Overhead Cost Plus Overhead' Engineering Services Site Plan Review: Less than 40 Units Cost Plus Overhead $50.00 min $62.00 Per Plan Page Site Plan Review: 40 and More Units Cost Plus Overhead $150.00 min $62.00 Per Plan Page Inspection Fee per Connection Water During Working Hours $25.00 $128.00 Water After Working Hoursz $50.00 $128.00 plus 25 % Sewer During Working Hours $25.00 $128.00 Sewer After Working Hoursz $50.00 $128.00 plus 25 % Turn-Off/Turn-On3 Turn -Off and Turn -On Combined N/A $182.00 Individual Turn -Off or Turn -On N/A $103.00 General Service Call During Working Hours Cost Plus Overhead $122.00 After Working Hoursz Cost Plus Overhead $122.00 plus 25 % Meter Rereads and Leaks Inspection During Working Hours $20.00 $122.00 Line Extension Charges Water: $11.20 -Sewer: $15.77 per ft Cost Plus Overhead' Meter Replacement 5/8" Meter $100.00 Eliminated 1.0" Meter $125.00 Eliminated 1.5" Meter $300.00 Eliminated 2.0" Meter or Larger Cost Plus Overhead Eliminated Meter Removal 5/8" Meter $30.00 $104.00 1.0" Meter $30.00 $104.00 1.5" Meter or Larger $40.00 $118.00 Water Service Reconnection During Working Hours $25.00 Eliminated After Working,Hours $35.00 Eliminated Meter Test 5/8" Meter $25.00 $117.00 1.0" Meter $25.00 $117.00 1.5" Meter or Larger Cost Plus Overhead $117.00 1. Includes an administrative charge of $25.00 2. As limited by County policy. 3. A surcharge of 25% will be applied to the charges for services provided after working hours. 4. Charge shown is for connection made to a low-pressure sewer system. Charges for connection to gravitysewer systems will be based on actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study IN RESERVE ACCOUNTS GENERAL The IRCDUS has a policy of allowing property owners to advance purchase water and wastewater capacity ERUs through the payment in full of the then current water and/or wastewater impact fee. This policy also requires monthly payments of the then current Service Availability Charge to cover 0&M and other costs of maintaining the reserve capacity/facilities. Property owners voluntarily subscribe to advance capacity purchases to ensure that water and wastewater capacity will be available when development occurs at a future date. Utilities as a rule generally expand and extend water and wastewater capacity facilities prior to growth being realized. Fiscal support for such capacity expansions is generally the obligation of the IRCDUS based on the feasibility that near-term growth is eminent, thereby, absorbing the expansion costs, and commitments from property owners through advance capacity purchases with reserve revenues. Although helpful, revenues generated from reserve payments cannot be fully considered when setting rates or determining the creditworthiness of the Utility. With this understanding, the purpose of discussions in this section are directed at resolving several of the more salient issues associated with these accounts provided that such resolutions: 1) do not adversely impact the IRCDUS financially; and/or 2) are legally permissible and not in conflict with any accountholder agreement. EXISTING RESERVE ACCOUNTS Discussions and information provided by IRCDUS staff, indicate that reserve capacity purchase accounts can be broadly classified as either current or delinquent. Current meaning that all required monthly service availability fees have been paid and delinquent meaning that such payments have not been fully made and are accruing penalties. As of June 30, 2018, there were approximately 8,147 current and delinquent combined water and wastewater reserve accounts. It should be noted that many variations of circumstances exist within each classification, such as accounts associated with properties that have changed owners with delinquencies attributable to a previous owner, accounts with stranded capacity due to the purchased capacity not being fully utilized and many other variations. Current Accounts The water and wastewater ERUs of current accounts along with the amount of impact fees paid and annual amount of reserve revenues are shown in Table 16. IRCDUS staff indicated that there may be current accounts that desire full reimbursement of the impact fees or reimbursement of portions of the impact fee representing stranded capacity that cannot be used on the account's property. Unless a provision exists in the advance capacity purchase agreement for reimbursement of all or a portion of the impact fees, the IRCDUS is currently limited to allowing such accounts to suspend reserve payment and forfeit all rights to the capacity. Table 16 - Accounts with Current Reserve Payments Water Wastewater Total ERUs 1,7051 1,752 Impact Fees Paid $2,216,900 $4,898,500 $7,115,400 Annual Reserve Revenue $163,800 $311,200 $475,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�p Reserve Accounts DelinquentAccounts Information provided by IRCDUS staff identified a small percent of accounts that are materially delinquent and incurring ongoing penalties, as reflected in Table 17. IRCDUS staff also indicated that account receivables for some accounts are more than a presumed value of the associated property and it is also believed that recovery of the majority of such receivables is not feasible. Table 17 - Accounts with Delinquent Reserve Pavments Acct No. 042978 Water 60 Wastewater Total 51 036232 19 40 016444 15 15 092664 0 4 092636 0 51 092638 0 5 092634 0 10 071078 272 272 075062 206 206 071148 182 182 074144 103 102 073644 62 61 071876 54 53 ERUs _ 973 1052 Impact Fees Paid $1,264,900 $2,941,400 $4,206,300 Delinquent with Penalties $4,674,008 The primary objective is to resolve the issues associated with the existing delinquent accounts and provide procedures to prevent reoccurrence. Failure by account holder to keep current constitutes the abandonment of the affiliated ERUs, and therefore, no further obligation of the IRCDUS to provide capacity. Based on a review of the information available the following provisions developed by IRCDUS staff will reasonably address the issues associated with ERU Reserve Accounts. 1. Modify County Code to: a. allow for the refund of impact fees paid if such request is made within twenty-four months of the purchase of the ERU(s); b. allow for the relinquishment of ERU's purchased during one of the voluntary assessment programs provided that the property remains undeveloped and or service is not available within five hundred feet of the parcel. Such relinquishment shall not include a refund of any impact fees paid. Accounts shall be brought current before allowing any such relinquishment; c. allow for the relinquishment of ERU's purchased at any time if the buildout of the property under the current Comprehensive Plan does not allow for utilization of all ERU's affiliated with the property. Unless the ERU's were purchased within the past twenty-four months, relinquishment shall not include a refund of impact fees. Accounts shall be brought current before allowing any such relinquishment; Comprehensive Water, Wastewater and Reclaimed Water Rate Study 34A Reserve Accounts d. accommodate the County reclaiming any ERU's wherein twenty-four months of service availability fees are past due; Allow a one-time write off of Accounts Receivable balances on any accounts wherein the service availability fees and late fees have continued to accrue beyond the twenty -four-month mark. 3. Allow staff to remove the existing lien on any properties wherein the Accounts Receivable will be written off and place a new lien on the property for the amount of the past due fees up until the twenty-fourth service availability fee accrued. This lien will include all fees and penalties accrued up to that date as well. Comprehensive Water, Wastewater and Reclaimed Water Rate Study IM SEPTIC TO SEWER GENERAL To address environmental concerns in the Indian River Lagoon the Board of County Commissioners is promoting a Septic to Sewer program to assist with the construction of localized wastewater collection facilities in areas of the County that otherwise are or would be dependent on septic tanks a means for wastewater treatment and disposal. Working with two engineering firms the IRCDUS has identified and ranked properties, in a Septic To Sewer Evaluation Report (partial ranking shown in Schedule 3), for consideration in S2S programs. Localized wastewater collection facilities provide a benefit to adjacent properties and are generally the responsibility of such properties to fund the improvements. Moving forward the County desires a uniform policy that provides specific guidelines to establish and clarify participation of the County and property owners with respect to funding the S2S projects. Governmental utility facilities follow the general principal that: 1) treatment and major transmission facilities are constructed by the utility and funded through a combination of resource consisting of debt, impact fees and grants; and 2) localized facilities, such as wastewater collection facilities, are required to be contributed to the utility by the land developer, extended and funded by a property owner or installed through a benefit assessment program. In theory, capacity for treatment and major transmission facilities are equally shared by all connections regardless of their location, paid through impact fees and user rates; whereas, costs for localized facilities are generally unique to each location and therefore, due to such cost differences are the responsibility of the benefiting properties. Another utility principal is that customer growth results in economies of scale. This principal provides an opportunity for IRCDUS to create financial incentives to connect to the centralized wastewater system without any undue burden on IRCDUS existing customer base. The key to providing an incentive from the IRCDUS, is that such financial incentives are balanced by environmental cost reductions and economies of scale. Currently, it is not feasible to determine the specific level of environmental cost reductions and/or economies of scale associated with each S2S area, other than general utility engineering and financial principles support these economic concepts. Costs associated with S2S projects include: 1) construction of the localized wastewater collection facilities that benefit all properties; 2) on-site connection to the localized wastewater collection facilities and septic tank abandonment for those properties with existing septic tanks; and 3) wastewater impact fees paid prior to connection, currently $2,796 per ERU. UNIFORM SEPTIC TO SEWER POLICY The Uniform S2S policy recognizes that each project will be unique with its own set of constraints including costs, socioeconomics, number of existing septic tanks, contribution to pollution, etc.; however, the policy provides for a uniform basis to address the financial responsibilities of each assessment project. 1. Project Funding a. Property owners are responsible for a minimum of one third of project costs. b. The County will seek the balance of the funding from other sources. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3J6 Septic to Sewer 2. Assessments Program a. Maximum interest rates for each benefit assessment program will be limited to the greater of: (i) two percent; or (ii) one half the current Board of County Commission approved rate. b. Amortization of a property's total assessment shall be through equal annual installments, plus assessment expenses, over a period not exceeding 20 years. 3. IRCDUS Connection Incentives a. Option 1 provides a credit of 100 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect prior to wastewater service being available at the property's location. b. Option 2 provides a credit of 50 percent of the then applicable wastewater impact fee when a single family property owner with an existing septic tank commits to connect within one year of wastewater service being available at the property's location. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�t FINDINGS, CONCLUSIONS AND RECOMMENDATIONS FINDINGS This Study undertook a comprehensive review of critical customer and financial data to understand how and if the existing rate structure and rates are just and equitable and generates sufficient revenues to fully fund operations including R&R and OCO, remain in compliance with bond covenants and address future capital improvements. The review of customer billing data determined that the existing water and wastewater rate structure remains a just and equitable cost recovery mechanism; however, the review also determined that certain rate components within the rate structure should be modified to better reflect customer conservation and usage characteristics. Forecasts of operating revenues, fiscal requirements, R&R and capital improvements indicated existing rates are adequate to address 0&M expenses, debt service and coverage, but fall short of fully funding desired levels of R&R and OCO. Additional reviews were conducted on the IRCDUS' schedule of Miscellaneous Service Charges and reserve funds. Based on an understanding of current and future miscellaneous service requirements, the review identified a need to update costs associated with labor, material and equipment together with the addition/deletion of certain miscellaneous services. Projections of the Operating Reserve Fund, R&R Fund, Water Impact Fee Fund and Wastewater Impact Fee Fund found each could adequately fund projected improvement projects and maintain sufficient reserves for emergencies and creditworthiness. It further identified that transfers and management among these reserve fund could address additional R&R needs and assist in avoidance of rate increases. CONCLUSIONS Based on Study findings it was concluded that the existing rate structure and rates have been and are providing sufficient revenues on a just and equitable basis. However, several minor water and wastewater user rate structure modifications and rate adjustments were identified to: 1) improve and administratively simplify the structure on a revenue neutral basis; and 2) adjust for current customer conservation characteristics. The Study additionally concluded that several specific limited application user rates along with the Miscellaneous Service Charges need to be adjusted to adequately recover the costs of such services. It is concluded that levels of R&R funding to maintain the facilities in excellent serviceable condition for the health, safety and welfare of the community will vary year to year such that IRCDUS should: 1) fund all R&R projects through the R&R Reserve Fund; 2) transfer a minimum amount of operating revenues to the R&R Reserve Fund based on a percentage of prior years' revenue and not on a basis of amounts determined from annual budgeted R&R projects; 3) if required supplement the R&R transfers from the unrestricted Operating Reserve Fund; and 4) set and maintain a minimum amount for the R&R Reserve Fund. It is also concluded that consideration be afforded to more frequent rate studies due to there being approximately 18 years since the last rate study in 1999. It is common practice for utilities to undertake periodic (3 to S years) comprehensive rate studies along with annual revenue sufficiency reviews between such studies. Such practice allows the IRCDUS to address organizational, financial, rate and policy issues in advance of anticipated impacts due to operations, fiscal requirements, Comprehensive Water, Wastewater and Reclaimed Water Rate Study 1E Findings, Conclusions and Recommendations capital needs, customer characteristics and environmental items that may impact the continued success of the Utility. Another practice that utilities use to address unanticipated changes to the customer base, operating expenses, environmental requirements or other items that impact fiscal requirements is providing an indexing mechanism to adjust user rates without having to commission a rate study. The indexing mechanism can be used when the utility is confident that customer demand and usage characteristics have not materially changed to where the existing rate structure would no longer provide for just and equitable cost recovery. There are several different indexing methods available, however, it is generally preferable to use one that is simple and familiar to the County, such as the Consumer Price Index (CPI) limited to a maximum of 3.0 percent. RECOMMENDATIONS Based on the information, analysis and discussions included in the report, it is recommended that: 1. The County proceed to establish the following rate structure modifications and rate adjustments with an effective date of on or after March 1, 2019. a. Recover existing billing charge costs through the Service Availability Charge except for Bulk and Reclaimed Water customers. b. Adjust Service Availability Charges to recover respective billing costs. L Water • Single Family Water to $8.75 per ERU • Manufactured Home to $7.44 per ERU • Multi -Family to $7.44 per ERU • Commercial to $8.75 per ERU ii. Wastewater • Single Family Water to $15.60 per ERU • Manufactured Home to $13.26 per ERU • Multi -Family to $13.26 per ERU • Commercial to $15.60 per ERU c. Reduce the number of water inclining volume blocks and corresponding volume allowances: L Block 1 from 0 to 3,000 to 0 to 5,000 gallons per ERU per month; ii. Block 2 from 3,001 to 7,000 to 5,001 to 10,000 gallons per ERU per month; iii. Block 3 from 7,001 to 13,000 to above 10,000 gallons per ERU per month; and iv. Block 4 from above 13,000 to eliminate Block 4. d. Water inclining volume block rate per 1,000 gallons adjustments: L Block 1 remains the same at $2.20: ii. Block 2 from $2.42 to $2.97; iii. Block 3 from $3.85 to $7.04; and iv. Block 4 from $7.70 to Eliminated. e. Bill all water and wastewater volume in hundreds of gallons. f. Establish wastewater volume Block 2 to 12,000 gallons for all classifications. 1. Establish 1&1 100 percent surcharge for Wastewater Volume Blocks 1 and 2. g. Adjust monthly Fire Protection Fee to $15.16 per account. h. Maintain the Septage and Sludge Rate at $15.00 per wet ton. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�§ Findings, Conclusions and Recommendations L Establish a Large User Non -Pressurized Interruptible Service Disposal Reclaimed Water Rate of $0.21 per 1,000 gallons available only through agreement; where a Large User is required to accept a minimum number of gallons per day on an average annual basis as specified in their Reclaimed User Agreement. j. Adjust the Miscellaneous Service Charges as proposed herein. Establish R&R policies of: a) annual transfers of 12 percent of prior year's water gross revenue and 10 percent of prior year's wastewater gross revenue to the R&R Reserve Fund; b) fund balance of R&R requirements, if needed from unrestricted Revenue Reserve Fund; c) funding all R&R from the R&R Reserve Fund; and d) maintain minimum R&R Reserve Fund balance of $2,500,000. 3. Utilize Impact Fee Reserves, when available, pay minimum of 25 percent water expansion related debt service and 75 percent of wastewater expansion related debt service. 4. Address delinquent Reserve Accounts and establish policy moving forward. 5. Consider the Uniform Septic to Sewer Policy as proposed herein. 6. Provide appropriate notice to customers regarding the rate structure modifications and rate adjustments. 7. Conduct a rate study and policy reviews periodically (minimum of 3 -year to 5 -year intervals) to ensure that the existing rates and cost recovery program equitably provide sufficient revenues to address the fiscal and creditworthiness requirements of the Utility. 8. Adopt a provision for indexing the user rates by lessor of: a. the annual difference not less than zero between the CPI for All Urban Consumers for twelve months prior to April of the current year; or b. 3.0 percent. The expenses, costs, and criteria associated with rate making are representative of averages that are developed primarily from historic data along with projections based on opinions and assumptions. Significant amounts of historical review and analysis, together with the development of assumptions based on prudent engineering, financial and ratemaking relationships were utilized in the development of the customers, operating activity, costs and proposed rate and changes. Some of the assumptions will inevitably change or not materialize, and unanticipated events may occur which could significantly change the results presented herein. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�1 Schedules Schedule 1- Water Customer Growth and Billable Consumption Projections Escalation Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Average Monthly Accounts Single Family 1 40,181 40,985 41,805 42,641 43,494 44,364 Irrigation 2 95 95 95 95 95 95 MH Individual Metered 3 2,878 2,936 2,995 3,055 3,116 3,178 MH Master Metered 4 6 6 6 6 6 6 MF Individual Metered 5 839 856 873 890 908 926 MF Master Metered 6 550 561 572 583 595 607 Commercial 7 1,981 2,021 2,061 2,102 2,144 2,187 Government 7 101 103 105 107 109 111 Hydrant 8 12 12 12 12 12 12 Total Avg. Monthly Accounts 46,643 47,575 48,524 49,491 50,479 51,486 Average Monthly ERUs Single Family 1 40,425 41,234 42,059 42,900 43,758 44,633 Irrigation 2 227 227 227 227 227 227 MH Individual Metered 3 2,447 2,496 2,546 2,597 2,649 2,702 MH Master Metered 4 254 259 264 269 274 279 MF Individual Metered 5 714 728 743 758 773 788 MF Master Metered 6 7,307 7,453 7,602 7,754 7,909 8,067 Commercial 7 7,251 7,396 7,544 7,695 7,849 8,006 Government 7 827 844 861 878 896 914 Hydrant 8 12 12 12 12 12 12 Total Avg. Monthly ERUs 59,464 60,649 61,858 63,090 64,347 65,628 Annual Volume (x 1,000) gal/mo/ERU Single Family Block 1 0 - 5000 3.15 1,129,192 1,560,178 1,591,394 1,623,215 1,655,679 1,688,787 Block 2 5001 -10000 0.68 597,817 335,767 342,485 349,333 356,320 363,445 Block 3 Above 0.41 190,840 201,438 205,468 209,577 213,768 218,043 Block 4 Above 0.00 138,385 0 0 0 0 0 Total Single Family 4.24 2,056,233 2,097,383 2,139,347 2,182,125 2,225,768 2,270,275 Irrigation Block 1 0-5000 3.12 5,695 8,492 8,492 8,492 8,492 8,492 Block 2 5001-10000 1.63 4,791 4,451 4,451 4,451 4,451 4,451 Block 3 Above 8.83 4,422 24,059 24,059 24,059 24,059 24,059 Block 4 Above 0.00 22,094 0 0 0 0 0 Total Irrigation 13.58 37,002 37,002 37,002 37,002 37,002 37,002 MH Individual Metered Block 1 0 - 5000 2.23 54,677 66,912 68,253 69,620 71,014 72,435 Block 2 5001 - 10000 0.21 14,693 6,151 6,274 6,400 6,528 6,659 Block 3 Above 0.14 3,319 4,197 4,281 4,367 4,454 4,544 Block 4 Above 0.00 3,055 0 0 0 0 0 Total MH Individual Metered 2.58 75,744 77,261 78,808 80,387 81,996 83,637 MH Master Metered Block 1 0 - 5000 2.72 7,252 8,448 8,612 8,775 8,938 9,101 Block 2 5001 - 10000 0.01 1,074 41 42 43 44 45 Block 3 Above 0.00 0 0 0 0 0 0 Block 4 Above 0.00 0 0 0 0 0 0 Total MH Master Metered 2.73 8,326 8,490 8,654 8,818 8,981 9,145 MF Individual Metered Block 1 0 - 5000 2.81 19,013 24,565 25,071 25,577 26,084 26,590 Block 2 5001-10000 0.39 7,221 3,432 3,502 3,573 3,644 3,715 Block 3 Above 0.43 1,728 3,741 3,818 3,895 3,972 4,049 Block 4 Above - 3,166 0 0 0 0 0 Total MF Individual Metered 3.63 31,127 31,738 32,392 33,046 33,699 34,353 MF Master Metered Block 1 0 - 5000 2.76 204,613 246,577 251,507 256,536 261,664 266,891 Block 2 5001-10000 0.20 48,896 18,191 18,555 18,926 19,304 19,689 Block 3 Above 0.05 8,002 4,685 4,779 4,874 4,972 5,071 Block 4 Above 0.00 2,664 0 0 0 0 0 Total MF Master Metered 3.01 264,175 269,453 274,840 280,336 285,939 291,652 340 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 55 Commercial Block 1 0 - 5000 Block 2 5001-10000 Block 3 Above Block 4 Above Total Commercial Government Block 1 0 - 5000 Block 2 5001-10000 Block 3 Above Block 4 Above Total Government Hydrants Block 1 0-5000 Block 2 5001-10000 Block 3 Above Block 4 Above Total Hydrants Total Annual Volume Incremental Water ERUs Schedules Escalation Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2.95 186,625 262,122 267,367 272,718 278,176 283,741 1.00 115,803 89,189 90,974 92,795 94,652 96,545 1.14 65,548 100,877 102,896 104,956 107,056 109,198 0.00 75,348 0 0 0 0 0 5.09 443,323 452,188 461,237 470,469 479,884 489,483 2.62 17,751 26,555 27,090 27,625 28,191 28,758 1.40 14,950 14,181 14,467 14,753 15,055 15,358 1.07 10,298 10,860 11,078 11,297 11,529 11,760 0.00 7,557 0 0 0 0 0 5.09 50,557 51,596 52,636 53,675 54,775 55,876 2.28 1,371 329 329 329 329 329 1.23 110 177 177 177 177 177 6.77 0 975 975 975 975 975 0.00 0 0 0 0 0 0 10.28 1,481 1,481 1,481 1,481 1,481 1,481 GR MF Individual Metered 2,967,968 3,026,592 3,086,396 3,147,337 3,209,527 3,272,904 GR MF Master Metered 1,161 1,185 1,209 1,232 1,257 1,281 Fire Protection Accounts Escalation Factors FP Single Family 9 FP Multi -Family 10 FP Commercial 11 Total Fire Protection Accounts Guarantee Revenue Accounts GR Single Family GR MH Individual Metered GR MH Master Metered GR MF Individual Metered GR MF Master Metered GR Commercial Total Guarantee Revenue ERUs 0 0 164 0 0 0 0 0 0 0 0 0 0 164 164 164 164 164 164 164 164 164 164 164 12 321 305 275 236 192 149 12 903 858 774 664 541 419 13 1 1 1 1 1 1 14 0 0 0 0 0 0 15 62 59 53 45 37 29 16 581 552 498 427 348 269 17 158 150 135 116 94 73 1,705 1,620 1,461 1,253 1,021 791 Description Factor Escalation Factors 2018/19 2019/20 2020/21 2021/22 2022/23 Single Family 1 1.0200 1.0200 1.0200 1.0200 1.0200 Irrigation 2 1.0000 1.0000 1.0000 1.0000 1.0000 MH Individual Metered 3 1.0200 1.0200 1.0200 1.0200 1.0200 MH Master Metered 4 1.0200 1.0200 1.0200 1.0200 1.0200 MF Individual Metered 5 1.0200 1.0200 1.0200 1.0200 1.0200 MF Master Metered 6 1.0200 1.0200 1.0200 1.0200 1.0200 Commercial 7 1.0200 1.0200 1.0200 1.0200 1.0200 Hydrant 8 1.0000 1.0000 1.0000 1.0000 1.0000 FP Single Family 9 1.0000 1.0000 1.0000 1.0000 1.0000 FP Multi -Family 10 1.0000 1.0000 1.0000 1.0000 1.0000 FP Commercial 11 1.0000 1.0000 1.0000 1.0000 1.0000 GR Single Family 12 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Individual Metered 13 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Master Metered 14 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Individual Metered 15 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Master Metered 16 0.9500 0.9025 0.8574 0.8145 0.7738 GR Commercial 17 0.9500 0.9025 0.8574 0.8145 0.7738 341 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 56 Schedules Schedule 2 - Wastewater Customer Growth and Billable Consumption Projections Escalation Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Average Monthly Accounts Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only Bulk Total Avg. Monthly Accounts Average Monthly ERUs Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only - Single Family Sewer Only - MH Individual Metered Sewer Only - MH Master Metered Sewer Only - MF Master Metered Sewer Only - Commercial Sewer Only - Government Bulk Total Avg. Monthly ERUs 1 21,253 21,891 22,548 23,224 23,921 24,639 2 2,910 2,997 3,087 3,180 3,275 3,373 3 3 3 3 3 3 3 4 860 886 913 940 968 997 5 534 550 567 584 602 620 6 1,483 1,527 1,573 1,620 1,669 1,719 7 81 81 81 81 81 81 8 329 329 329 329 329 329 9 1 1 1 1 1 1 27,454 28,265 29,102 29,962 30,849 31,762 1 21,501 22,146 22,810 23,494 24,199 24,925 2 2,474 2,548 2,624 2,703 2,784 2,868 3 63 65 67 69 71 73 4 731 753 776 799 823 848 5 7,389 7,611 7,839 8,074 8,316 8,565 6 7,239 7,456 7,680 7,910 8,147 8,391 7 891 891 891 891 891 891 8 309 309 309 309 309 309 8 37 37 37 37 37 37 8 23 23 23 23 23 23 8 22 22 22 22 22 22 8 716 716 716 716 716 716 8 23 23 23 23 23 23 9 526 526 526 526 526 526 41,944 43,126 44,343 45,596 46,887 48,217 Annual Volume (x 1,000) gal/mo/ERU Block 1 Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only - Single Family Sewer Only - MH Individual Metered Sewer Only - MH Master Metered Sewer Only - MF Master Metered Sewer Only - Commercial Sewer Only - Government Bulk Total Block 1 Block 2 Single Family MH Individual Metered MH Master Metered MF Individual Metered MF Master Metered Commercial Government Sewer Only - Single Family Sewer Only - MH Individual Metered Sewer Only - MH Master Metered Sewer Only - MF Master Metered Sewer Only - Commercial Sewer Only - Government Bulk Total Block 2 Total Annual Volume 3.50 903,338 930,436 958,334 987,071 1,016,691 1,047,193 2.46 72,921 75,103 77,343 79,671 82,059 84,535 2.91 2,201 2,271 2,341 2,410 2,480 2,550 3.22 28,351 29,058 29,945 30,833 31,759 32,724 2.95 262,365 269,761 277,842 286,171 294,749 303,574 4.24 374,588 379,697 391,104 402,817 414,886 427,312 3.54 38,298 37,833 37,833 37,833 37,833 37,833 5.00 12,972 18,540 18,540 18,540 18,540 18,540 5.00 1,587 2,220 2,220 2,220 2,220 2,220 5.00 972 1,380 1,380 1,380 1,380 1,380 5.00 702 1,320 1,320 1,320 1,320 1,320 5.00 4,990 42,960 42,960 42,960 42,960 42,960 5.00 849 1,380 1,380 1,380 1,380 1,380 3.86 24,368 24,368 24,368 24,368 24,368 24,368 56.68 1,728,502 1,816,327 1,866,910 1,918,974 1,972,625 2,027,889 0.31 81,149 83,583 86,089 88,671 91,331 94,071 0.11 3,342 3,442 3,545 3,651 3,761 3,874 0.00 0 0 0 0 0 0 0.38 3,196 3,439 3,544 3,649 3,759 3,873 0.03 2,359 2,916 3,004 3,094 3,187 3,282 0.90 72,096 80,378 82,793 85,272 87,827 90,457 0.27 2,424 2,889 2,889 2,889 2,889 2,889 0.00 24 0 0 0 0 0 0.00 0 0 0 0 0 0 0.00 0 0 0 0 0 0 0.00 0 0 0 0 0 0 0.00 4,967 0 0 0 0 0 0.00 150 0 0 0 0 0 0.00 0 0 0 0 0 0 2.01 169,707 176,647 181,864 187,226 192,754 198,446 1,898,209 1,992,974 2,048,774 2,106,200 2,165,379 2,226,335 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 57 Schedules Comprehensive Water, Wastewater and Reclaimed Water Rate Study 58 Escalation Escalation Factors Description Factor Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Guarantee Revenue 1.0300. 1.0300 1.0300 1.0300 1.0300 1.0300 MH Individual Metered Accounts 10 302 287 259 222 181 140 GR Single Family 11 616 585 528 453 369 286 GR MH Individual Metered 12 0 0 0 0 0 0 GR MH Master Metered 13 0 0 0 0 0 0 GR MF Individual Metered 14 62 59 53 45 37 29 GR MF Master Metered 15 505 480 433 371 302 234 GR Commercial 16 569 541 488 418 340 263 Total 1.0000 1,752 1,665 1,502 1,287 1,048 812 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 58 Escalation Factors Description Factor 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Single Family 1 1.0300. 1.0300 1.0300 1.0300 1.0300 1.0300 MH Individual Metered 2 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MH Master Metered 3 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MF Individual Metered 4 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 MF Master Metered 5 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 Commercial 6 1.0300 1.0300 1.0300 1.0300 1.0300 1.0300 Government 7 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Sewer Only 8 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Bulk 9 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Accounts 10 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR Single Family 11 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Individual Metered 12 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MH Master Metered 13 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Individual Metered 14 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR MF Master Metered 15 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 GR Commercial 16 1.0000 0.9500 0.9025 0.8574 0.8145 0.7738 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 58 Schedules Schedule 3 - Septic to Sewer Unit Absorption and Revenue Forecast 1. Annual Absorption (Assumed 2 subdivisions/year). Number 2018/19 2019/20 2020/21 2021/22 2022/23 Part A Subdivision and Unit Absorptions Orchid Island No. 2 139 Hobart Landing Unit 3 2 Hallmark Ocean Subdivision Subdivision Numbers 1 138 & 17 18 & 139 2&1 48 & 131 52 & 320 Water & Wastewater Units 26 7 87 36 148 Wastewater Only Units 14 22 0 11 0 Total Units 40 29 87 47 148 Cumulative Units: 0 0 0 Water & Wastewater Units 26 33 120 156 304 Wastewater Only Units 14 36 36 47 47 Percentage Online 50.0% 50.0% 50.0% 50.0% 50.0% Water & Wastewater Units 13 30 77 138 230 Wastewater Only Units 7 25 36 42 47 Percentage Absorption 20.0% 20.0% 20.0% 20.0% 20.0% Water & Wastewater Units 3 6 15 28 46 Wastewater Only Units 1 5 7 8 9 Total 4 11 23 36 55 Part B Revenue Forecast and Credit Assumptions Annual Base Revenue: Water & Wastewater Units $500 $1,100 $2,900 $5,200 $8,600 Wastewater Only Units 300 900 1,300 1,600 1,800 Total Base Revenue $800 $2,000 $4,200 $6,800 $10,400 Volume Revenue @ 4,000 gal per month per unit Water & Wastewater Units $400 $800 $2,100 $3,800 $6,300 Wastewater Only Units 200 700 1,000 1,100 1,300 Total Commodity Revenue $600 $1,500 $3,100 $4,900 $7,600 1. Annual Absorption (Assumed 2 subdivisions/year). Number Subdivision Name 138 Hobart (Landing Unit 2 17 Orchid Island iNo. 1 18 Orchid Island No. 2 139 Hobart Landing Unit 3 2 Hallmark Ocean Subdivision 1 Ambersand Beach Sub No 1 & 2 48 Floravon Shores Subdivision 131. Naranja TR Shellmound Bch iReplat of POR 52 Sebastian Highlands: nit 02 Collier 320 River Shores Estates Units 1-4 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 59 Schedules SOCIAL SECURITY MATCHING Schedule 4 - Water Operating Expense & Cost Projections $207,300 $213,600 $220,100 Escalation $233,700 $240,800 RETIREMENT CONTRIBUTION 3 276,600 284,900 Expenditure Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 REGULAR SALARIES 3 $3,305,700 $3,404,900 $3,507,100 $3,612,400 $3,720,800 $3,832,500 PART TIME EMPLOYEES 3 7,900 8,200 8,500 8,800 9,100 9,400 OVERTIME 3 160,000 164,800 169,800 174,900 180,200 185,700 SPECIAL PAY 3 74,400 76,700 79,100 81,500 84,000 86,600 TOTAL SALARIES $1,491,500 $3,548,000 $3,654,600 $3,764,500 $3,877,600 $3,994,100 $4,114,200 SOCIAL SECURITY MATCHING 3 $207,300 $213,600 $220,100 $226,800 $233,700 $240,800 RETIREMENT CONTRIBUTION 3 276,600 284,900 293,500 302,400 311,500 320,900 INSURANCE -LIFE & HEALTH 3 661,100 681,000 701,500 722,600 744,300 766,700 WORKERS COMPENSATION 3 82,400 84,900 87,500 90,200 93,000 95,800 OPEB EXPENSE 3 88,000 90,700 93,500 96,400 99,300 102,300 MEDICARE MATCHING 3 48,500 50,000 51,500 53,100 54,700 56,400 TOTAL BENEFITS $1,363,900 $1,405,100 $1,447,600 $1,491,500 $1,536,500 $1,582,900 LEGAL SERVICES 2 $2,900 $3,000 $3,100 $3,200 $3,300 $3,400 GENERAL &ADMIN EXP 2 469,900 481,700 493,800 506,200 518,900 531,900 OTHER PROF SERVICES 2 656,300 672,800 689,700 707,000 724,700 742,900 EXTERNAL AUDITORS 2 20,800 21,400 22,000 22,600 23,200 23,800 OTHER CONTRACT SERVICES 2 40,000 41,000 42,100 43,200 44,300 45,500 VEHICLE ALLOWANCE 2 6,100 6,300 6,500 6,700 6,900 7,100 ALL TRAVEL 2 20,600 21,200 21,800 22,400 23,000 23,600 TELEPHONE 2 29,100 29,900 30,700 31,500 32,300 33,200 OTHER COMM SERVICES 2 7,400 7,600 7,800 8,000 8,200 8,500 POSTAGE 5 109,300 114,300 119,500 124,900 130,600 136,500 ELECTRIC SERVICES 5 72,700 76,000 79,500 83,100 86,900 90,900 WATER & SEWER SERVICES 5 1,400 1,500 1,600 1,700 1,800 1,900 GARBAGE & SOLID WASTE 5 43,500 45,500 47,600 49,800 52,100 54,500 OTHER UTILITY SERVICES 5 3,500 3,700 3,900 4,100 4,300 4,500 RENT -BUILDINGS 2 50,200 51,500 52,800 54,200 55,600 57,000 RENT -HEAVY EQUIPMENT 2 2,000 2,100 2,200 2,300 2,400 2,500 FEC PAYMENTS 2 23,500 24,100 24,800 25,500 26,200 26,900 RIGHT OF WAY PAYMENTS 1 18,100 18,100 18,100 18,100 18,100 18,100 AUTOMOTIVE INSURANCE 2 65,100 66,800 68,500 70,300 72,100 74,000 OTHER INSURANCE 2 553,100 567,000 581,200 595,800 610,700 626,000 MAINTENANCE - BUILDINGS 7 3,800 4,000 4,200 4,400 4,600 4,800 MAINTENANCE - AC 7 6,000 6,200 6,400 6,600 6,800 7,100 MAINTENANCE - OFFICE EQUIP 7 3,900 4,100 4,300 4,500 4,700 4,900 MAINTENANCE - AUTO EQUIP 7 28,400 29,300 30,200 31,200 32,200 33,200 MAINTENANCE -HEAVY EQUIP 7 103,500 106,700 110,000 113,300 116,700 120,300 MAINT - OTHER EQUIP 7 41,900 43,200 44,500 45,900 47,300 48,800 OUTSIDE PRINTING 2 48,500 49,800 51,100 52,400 53,800 55,200 RECORDING FEES 1 5,000 5,000 5,000 5,000 5,000 5,000 LEGAL ADS 2 400 500 600 700 800 900 LICENSES AND PERMITS 1 24,200 24,200 24,200 24,200 24,200 24,200 ALL OFFICE SUPPLIES 2 17,800 18,300 18,800 19,300 19,800 20,300 COMPUTER SOFTWARE 2 122,300 125,400 128,600 131,900 135,200 138,600 COMPUTER HW UPGRADE 2 5,400 5,600 5,800 6,000 6,200 6,400 GIS SUPPLIES 2 600 700 800 900 1,000 1,100 FUEL & LUBRICANTS 5 99,700 104,200 108,900 113,800 119,000 124,400 CHEMICALS 5 1,108,000 1,157,800 1,209,900 1,264,300 1,321,100 1,380,500 UNIFORMS & CLOTHING 2 23,800 24,400 25,100 25,800 26,500 27,200 INSTITUTIONAL SUPPLIES 2 6,200 6,400 6,600 6,800 7,000 7,200 EXPENDABLE TOOLS 2 27,500 28,200 29,000 29,800 30,600 31,400 MEDICINE & MED SUPPLIES 2 7,300 7,500 7,700 7,900 8,100 8,400 OTHER OPER SUPPLIES 7 50,800 52,400 54,000 55,700 57,400 59,200 PAVING MATERIAL 2 73,000 74,900 76,800 78,800 80,800 82,900 LANDSCAPE MATERIALS 2 7,000 7,200 ' 7,400 7,600 7,800 8,000 TRAFFIC SIGNS 2 1,000 1,100 1,200 1,300 1,400 1,500 DUES -MEMBERSHIPS 2 2,200 2,300 2,400 2,500 2,600 2,700 TUITION/REGIST FEE 2 30,900 31,700 32,500 33,400 34,300 35,200 CREDIT CARD FEES 5 75,000 78,400 82,000 85,700 89,600 93,700 BAD DEBT-WATER/SEWER 4 10,900 11,200 11,500 11,800 12,100 12,400 Escalation Comprehensive Water, Wastewater and Reclaimed Water Rate Study 60 Schedules Expenditure Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 GIS INTER -DEPT CHARGES 2 78,500 80,500 82,600 84,700 86,900 89,100 COMP SERV INTER -DEPT CHGS 2 105,900 108,600 111,400 114,200 117,100 120,100 WATER TREAT ELECTRIC 5 848,000 886,100 926,000 967,600 1,011,100 1,056,600 WATER PLANT MAINTENANCE 7 77,000 79,400 81,800 84,300 86,900 89,600 WELL MAINTENANCE 7 4,000 4,200 4,400 4,600 4,800 5,000 WATER MAIN MAINTENANCE 7 8,000 8,300 8,600 8,900 9,200 9,500 METER MAINTENANCE 7 6,000 6,200 6,400 6,600 6,800 7,100 PUMPING EQUIP MAINT 7 68,700 70,800 73,000 75,200 77,500 79,900 HYDRANTS & VALVES MAINT 7 375,000 386,300 397,900 409,900 422,200 434,900 COMM EQUIP MAINT 7 3,600 3,800 4,000 4,200 4,400 4,600 WATER STORAGE TANK MAINT 7 275,000 283,300 291,800 300,600 309,700 319,000 TOTAL OPERATING 1 $5,980,200 $6,183,700 $6,394,600 $6,612,900 $6,838,800 $7,073,600 MACHINERY AND EQUIP 2 $137,900 $129,400 $132,700 $136,100 $139,600 $143,100 AUTOMOTIVE 2 447,700 420,000 430,500 441,300 452,400 463,800 COMMEQUIP-ALL 2 56,500 53,000 54,400 55,800 57,200 58,700 EDP EQUIPMENT 2 39,000 36,600 37,600 38,600 39,600 40,600 Reserve Fund Adjustment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY $681,100 $639,000 $655,200 $671,800 $688,800 $706,200 INTEREST -DEBT SERVICE 1 $1,986,900 $1,987,700 $1,987,600 $1,986,600 $1,985,200 $1,440,500 OTHER DEBT SERVICE COST 1 4,900 4,900 4,900 4,900 4,900 4,900 TOTAL DEBT SERVICE $1,991,800 $1,992,600 $1,992,500 $1,991,500 $1,990,100 $1,445,400 Renewal & Replacement 9 2,977,400 1,935,400 1,964,700 1,998,600 2,033,600 2,070,400 ADDITIONAL R&R 10 0 1,048,400 1,064,300 1,082,600 1,101,600 1,121,500 TOTAL BUDGET $16,542,400 $16,858,800 $17,283,400 $17,726,500 $18,183,500 $18,114,200 DEVE EXTENSN/LICENS FEE 1 $500 $500 $500 $500 $500 $500 METER INSTALLATION Cal 135,000 150,900 154,100 157,200 160,200 163,400 WATER TAP FEES Cal 25,000 28,000 28,400 29,200 29,600 30,400 PENALTIES 8 470,500 482,300 494,400 506,800 519,500 532,500 RECONNECT FEES Cal 62,500 0 0 0 0 0 SERVICE CHARGE 1 120,000 122,400 124,800 127,300 129,900 132,500 INSPECTION FEES 1 27,500 27,500 27,500 27,500 27,500 27,500 MISCELLANEOUS INCOME 1 15,000 15,000 15,000 15,000 15,000 15,000 COURT RECORDING FEES 1 2,500 2,500 2,500 2,500 2,500 2,500 INTEREST INCOME Input 62,500 62,300 46,300 38,200 40,800 42,900 RADIO TOWER RENTS 1 150,000 150,000 150,000 150,000 150,000 150,000 SCRAP SALES 1 500 500 500 500 500 500 FUND TRANSFER IN 1 42,800 42,800 42,800 42,800 42,800 42,800 Total Revenue Budget $1,114,300 $1,084,700 $1,086,800 $1,097,500 $1,118,800 $1,140,500 Escalation Escalation Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2021/23 Constant Factor 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Inflation 2 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% Labor 3 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Customer Growth 4 1.99% 1.99% 1.99% 1.99% 1.99% 1.99% Cust Growth+ Inflation 5 4.49% 4.49% 4.49% 4.49% 4.49% 4.49% Rate Revenue Factor 6 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Supplies/Repairs & Main 7 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Penalties Percent of Revenues 8 2.00% 2.50% 2.50% 2.50% 2.50% 2.50% Renewal & Replacement 9 0.00% 12.00% 12.00% 12.00% 12.00% 12.00% Additional R&R 10 0.00% 6.50% 6.50% 6.50% 6.50% 6.50% OCO Reserve Adjustment 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Comprehensive Water, Wastewater and Reclaimed Water Rate Study 61 Schedules Expenditure Category Schedule 5 - Wastewater Operating Expense & Cost Projections Escalation Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 REGULAR SALARIES 3 $2,801,600 $2,885,700 $2,972,300 $3,061,500 $3,153,400 $3,248,100 PART TIME EMPLOYEES 3 7,900 8,200 8,500 8,800 9,100 9,400 OVERTIME 3 146,700 151,200 155,800 160,500 165,400 170,400 SPECIAL PAY 3 71,000 73,200 75,400 77,700 80,100 82,600 TOTAL SALARIES 4,900 $3,027,200 $3,118,300 $3,212,000 $3,308,500 $3,408,000 $3,510,500 SOCIAL SECURITY MATCHING 3 $176,000 $181,300 $186,800 $192,500 $198,300 $204,300 RETIREMENT CONTRIBUTION 3 244,800 252,200 259,800 267,600 275,700 284,000 INSURANCE -LIFE & HEALTH 3 543,300 559,600 576,400 593,700 611,600 630,000 WORKERS COMPENSATION 3 72,100 74,300 76,600 78,900 81,300 83,800 OPEB EXPENSE 3 70,800 73,000 75,200 77,500 79,900 82,300 MEDICARE MATCHING 3 41,200 42,500 43,800 45,200 46,600 48,000 TOTAL BENEFITS 203,600 $1,148,200 $1,182,900 $1,218,600 $1,255,400 $1,293,400 $1,332,400 LEGAL SERVICES 2 $2,100 $2,200 $2,300 $2,400 $2,500 $2,600 GENERAL & ADMIN EXP 2 399,100 409,100 419,400 429,900 440,700 451,800 OTHER PROF SERVICES 2 1,341,300 1,374,900 1,409,300 1,444,600 1,480,800 1,517,900 EXTERNAL AUDITORS 2 19,000 19,500 20,000 20,500 21,100 21,700 VEHICLE ALLOWANCE 2 4,300 4,500 4,700 4,900 5,100 5,300 ALL TRAVEL 2 13,300 13,700 14,100 14,500 14,900 15,300 TELEPHONE 2 26,800 27,500 28,200 29,000 29,800 30,600 OTHER COMM SERVICES 2 5,400 5,600 5,800 6,000 6,200 6,400 POSTAGE 5 109,500 115,400 121,600 128,100 135,000 142,300 ELECTRIC SERVICES 5 47,300 49,900 52,600 55,500 58,500 61,700 WATER & SEWER SERVICES 5 1,500 1,600 1,700 1,800 1,900 2,100 GARBAGE & SOLID WASTE 5 183,500 193,300 203,600 214,500 226,000 238,100 OTHER UTILITY SERVICES 5 4,000 4,300 4,600 4,900 5,200 5,500 RENT -BUILDINGS 2 42,100 43,200 44,300 45,500 46,700 47,900 RENT -HEAVY EQUIPMENT 2 19,500 20,000 20,500 21,100 21,700 22,300 AUTOMOTIVE INSURANCE 2 51,700 53,000 54,400 55,800 57,200 58,700 OTHER INSURANCE 2 470,200 482,000 494,100 506,500 519,200 532,200 MAINTENANCE - BUILDINGS 7 11,000 11,400 11,800 12,200 12,600 13,000 MAINTENANCE - AC 7 8,200 8,500 8,800 9,100 9,400 9,700 MAINTENANCE - OFFICE EQUIP 7 2,700 2,800 2,900 3,000 3,100 3,200 MAINTENANCE - AUTO EQUIP 7 23,100 23,800 24,600 25,400 26,200 27,000 MAINTENANCE -HEAVY EQUIP 7 120,000 123,600 127,400 131,300 135,300 139,400 MAINT - OTHER EQUIP 7 25,000 25,800 26,600 27,400 28,300 29,200 OUTSIDE PRINTING 2 51,000 52,300 53,700 55,100 56,500 58,000 ADVERTISING X LEGAL 2 200 300 400 500 600 700 RECORDING FEES 1 5,000 5,000 5,000 5,000 5,000 5,000 LEGAL ADS 2 800 900 1,000 1,100 1,200 1,300 LICENSES AND PERMITS 1 9,600 9,600 9,600 9,600 9,600 9,600 ALL OFFICE SUPPLIES 2 14,900 15,300 15,700 16,100 16,600 17,100 COMPUTER SOFTWARE 2 96,900 99,400 101,900 104,500 107,200 109,900 GIS SUPPLIES 2 400 500 600 700 800 900 FUEL & LUBRICANTS 5 85,800 90,400 95,300 100,400 105,800 111,500 CHEMICALS 5 318,000 335,000 352,900 371,700 391,600 412,500 UNIFORMS & CLOTHING 2 17,600 18,100 18,600 19,100 19,600 20,100 INSTITUTIONAL SUPPLIES 2 8,000 8,200 8,500 8,800 9,100 9,400 EXPENDABLE TOOLS 2 16,700 17,200 17,700 18,200 18,700 19,200 MEDICINE & MED SUPPLIES 2 6,100 6,300 6,500 6,700 6,900 7,100 OTHER OPER SUPPLIES 7 32,300 33,300 34,300 35,400 36,500 37,600 PAVING MATERIAL 2 12,500 12,900 13,300 13,700 14,100 14,500 LANDSCAPE MATERIALS 2 500 600 700 800 900 1,000 TRAFFIC SIGNS 2 500 600 700 800 900 1,000 DUES -MEMBERSHIPS 2 1,700 1,800 1,900 2,000 2,100 2,200 TUITION/REGIST FEE 2 14,600 15,000 15,400 15,800 16,200 16,700 CREDIT CARD FEES 5 75,000 79,000 83,300 87,800 92,500 97,500 347 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 62 Schedules Expenditure Category Escalation Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 BAD DEBT-WATER/SEWER 4 9,100 9,400 9,700 10,000 10,300 10,600 GIS INTER -DEPT CHARGES 2 54,900 56,300 57,800 59,300 60,800 62,400 COMP SERV INTER -DEPT CHGS 2 74,100 76,000 77,900 79,900 81,900 84,000 LIFT STATION ELECTRIC 5 330,000 347,600 366,100 385,600 406,200 427,900 SLUDGE FACILITY ELECTRUC 5 94,000 99,000 104,300 109,900 115,800 122,000 METER MAINTENANCE 7 1,000 1,100 1,200 1,300 1,400 1,500 PUMPING EQUIP MAINT 7 10,000 10,300 10,700 11,100 11,500 11,900 LIFT STATION MAINT 7 20,000 20,600 21,300 22,000 22,700 23,400 SEWER MAIN MAINT 7 6,000 6,200 6,400 6,600 6,800 7,100 SEWAGE TREAT PLANT ELEC 5 565,000 595,100 626,800 660,200 695,400 732,600 SEWAGE PLANT MAINT 7 140,000 144,200 148,600 153,100 157,700 162,500 COMM EQUIP MAINT 7 3,400 3,600 3,800 4,000 4,200 4,400 SEWAGE SLUDGE REMOVAL 5 480,000 505,600 532,600 561,000 591,000 622,600 SLUDGE FACILITY MAINT 7 22,500 23,200 23,900 24,700 25,500 26,300 TOTAL OPERATING 1 $5,508,700 $5,715,500 $5,931,400 $6,156,400 $6,391,000 $6,635,900 MACHINERY AND EQUIP 2 $712,600 $351,600 $360,400 $369,500 $378,800 $388,300 AUTOMOTIVE 2 616,300 304,100 311,800 319,600 327,600 335,800 COMMEQUIP-ALL 2 61,100 30,100 30,900 31,700 32,500 33,400 EDP EQUIPMENT 2 30,200 14,900 15,300 15,700 16,100 16,600 Reserve Fund Adjustment 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY $1,420,200 $700,700 $718,400 $736,500 $755,000 $774,100 INTEREST -DEBT SERVICE 1 $1,986,900 $1,987,700 $1,987,600 $1,986,600 $1,985,200 $1,440,500 OTHER DEBT SERVICE COST 1 5,100 5,100 5,100 5,100 5,100 5,100 TOTAL DEBT SERVICE $1,992,000 $1,992,800 $1,992,700 $1,991,700 $1,990,300 $1,445,600 Renewal & Replacement 9 2,040,000 1,451,000 1,541,300 1,577,900 1,615,700 1,655,400 ADDITIONAL R&R 10 0 580,400 616,500 631,200 646,300 662,200 TOTAL BUDGET $15,136,300 $14,741,600 $15,230,900 $15,657,600 $16,099,700 $16,016,100 DEVE EXTENSN/LICENS FEE 1 $500 $500 $500 $500 $500 $500 SEPTAGE/SLUDGE DISPOSAL Cal 200,000 585,700 602,200 619,200 636,700 654,800 GREASE DISPOSAL Cal 10,000 26,600 27,400 28,200 29,000 29,800 SEWER TAP FEES 1 2,500 3,000 3,000 3,000 3,000 3,000 RECLAIMED WATER SALES 1 5,000 5,000 5,000 5,000 5,000 5,000 PENALTIES 8 429,500 440,300 451,400 462,700 474,300 486,200 RECONNECT FEES Cal 62,500 0 0 0 0 0 SERVICE CHARGE 1 120,000 123,500 123,500 123,500 123,500 123,500 INSPECTION FEES 1 27,500 27,500 27,500 27,500 27,500 27,500 MISCELLANEOUS INCOME 1 15,000 15,000 15,000 15,000 15,000 15,000 COURT RECORDING FEES 1 2,500 2,500 2,500 2,500 2,500 2,500 INTEREST INCOME Input 62,500 62,300 46,300 38,200 40,800 42,900 RADIO TOWER RENTS 1 150,000 150,000 150,000 150,000 150,000 150,000 SCRAP SALES 1 500 500 500 500 500 500 FUND TRANSFER IN 1 42,800 42,800 42,800 42,800 42,800 42,800 Total Revenue Budget $1,130,800 $1,485,200 $1,497,600 $1,518,600 $1,551,100 $1,584,000 Escalation Escalation Category Reference 2017/18 2018/19 2019/20 2020/21 2021/22 2021/23 Constant Factor 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Inflation 2 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% Labor 3 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Customer Growth 4 2.81% 2.82% 2.82% 2.83% 2.83% 2.84% Cust Growth+ Inflation 5 5.31% 5.32% 5.32% 5.33% 5.33% 5.34% Rate Revenue Factor 6 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Supplies/ Repairs & Main 7 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Penalties Percent of Revenues 8 2.00% 2.50% 2.50% 2.50% 2.50% 2.50% Renewal & Replacement 9 0.00% 10.00% 10.00% 10.00% 10.00% 10.00% Additional R&R 10 0.00% 4.00% 4.00% 4.00% 4.00% 4.00% OCO Reserve Adjustment 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 348 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 63 Schedules Schedule 6 - Water Proforma Operating Statement Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3dj 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 User Fee Revenue Billing $722,200 $0 $0 $0 $0 $0 Base 5,537,300 6,368,200 6,495,000 6,624,500 6,756,400 6,890,900 Usage 8,563,100 8,719,600 8,890,000 9,063,500 9,240,800 9,421,200 Fire Protection 27,900 29,800 29,800 29,800 29,800 29,800 Reserve 163,800 170,200 153,500 131,500 107,200 83,000 Subtotal $15,014,300 $15,287,800 $15,568,300 $15,849,300 $16,134,200 $16,424,900 Other Operating Revenues 1,114,300 1,084,700 1,086,800 1,097,500 1,118,800 1,140,500 Gross Revenue $16,128,600 $16,372,500 $16,655,100 $16,946,800 $17,253,000 $17,565,400 0&M Expenses 10,892,100 11,243,400 11,606,700 11,982,000 12,369,400 12,770,700 Net Revenue $5,236,500 $5,129,100 $5,048,400 $4,964,800 $4,883,600 $4,794,700 Impact Fees 0 304,000 304,000 303,800 303,600 220,300 Net Revenue & Impact Fees $5,236,500 $5,433,100 $5,352,400 $5,268,600 $5,187,200 $5,015,000 Debt Service Existing $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 Proposed 0 0 0 0 0 0 Total Debt Service $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 Other DS Expenses 4,900 5,000 4,900 4,900 5,000 4,900 Operating Balance $3,244,700 $3,440,500 $3,359,900 $3,277,100 $3,197,100 $3,569,600 Transfers 0 0 0 0 0 0 Renewal and Replacement 2,977,400 1,935,400 1,964,700 1,998,600 2,033,600 2,070,400 Operating Capital Outlay 681,100 639,000 655,200 671,800 688,800 706,200 Surplus (Deficit) ($413,800) $866,100 $740,000 $606,700 $474,700 $793,000 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3dj Schedules Schedule 7 - Wastewater Proforma Operating Statement User Fee Revenue Billing Base Usage S2S Net Revenues Reserve Subtotal Other Operating Revenues Gross Revenue 0&M Expenses Net Revenue Impact Fees Net Revenue & Impact Fees Debt Service Existing Proposed Total Debt Service Other DS Expenses Operating Balance Transfers Renewal and Replacement Operating Capital Outlay Surplus (Deficit) 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 $425,000 $0 $0 $0 $0 $0 7,331,100 8,253,500 8,481,200 8,715,900 8,957,600 9,206,500 5,311,800 5,360,800 5,515,900 5,675,500 5,839,900 6,009,300 0 1,100 2,800 5,800 9,300 14,200 311,300 311,700 281,200 240,900 196,100 151,900 $13,379,200 $13,927,100 $14,281,100 $14,638,100 $15,002,900 $15,381,900 1,130,800 1,485,200 1,497,600 1,518,600 1,551,100 1,584,000 $14,510,000 $15,412,300 $15,778,700 $16,156,700 $16,554,000 $16,965,900 9,684,100 10,016,700 10,362,000 10,720,300 11,092,400 11,478,800 $4,825,900 $5,395,600 $5,416,700 $5,436,400 $5,461,600 $5,487,100 0 1,180,300 1,180,300 1,179,700 1,178,900 855,400 $4,825,900 $6,575,900 $6,597,000 $6,616,100 $6,640,500 $6,342,500 $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 0 0 0 0 0 0 $1,986,900 $1,987,600 $1,987,600 $1,986,600 $1,985,100 $1,440,500 5,100 5,200 5,100 5,100 5,200 5,100 $2,833,900 $4,583,100 $4,604,300 $4,624,400 $4,650,200 $4,896,900 0 0 0 0 0 0 2,040,000 1,451,000 1,541,300 1,577,900 1,615,700 1,655,400 1,420,200 700,700 718,400 736,500 755,000 774,100 ($626,300) $2,431,400 $2,344,600 $2,310,000 $2,279,500 $2,467,400 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 309 Schedules Schedule 8 - Basis for Proposed Miscellaneous Service Charges (A) New or Revised Account Fee (Application Fee) Normal Hours Customer Service Representative Cost Per Hour (Average) $25.00 Employees Required 1 Hours each Employee 0.25 Total Hours 0.25 Subtotal $6.25 Utility Billing Specialist Cost Per Hour (Average) $28.00 Employees Required 1 Hours each Employee 0.25 Total Hours 0.25 Subtotal $7.00 Meter Reader Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 0.25 Total Hours 0.25 Subtotal $6.75 Total Salaries & Benefits $20.00 Vehicle Expense Service Truck ($25.00 per hour) $7.00 Subtotal $27.00 Overhead $4.00 Total $31.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 35 Schedules (B) Water Service Connection Charge Crew Leader Cost Per Hour (Average) $32.00 Employees Required 1 Hours each Employee 4.00 Total Hours 4.00 Subtotal $128.00 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 2.00 Total Hours 2.00 Subtotal $96.00 Service Worker Cost Per Hour (Average) $27.00 Employees Required 2 Hours each Employee 4.00 Total Hours 8.00 Subtotal $216.00 Total Salaries & Benefits $440.00 Vehicle Expense Service Truck ($25.00 per hour) $300.00 Backhoe ($44.00 per hour) $176.00 Subtotal Vehicle Expense $476.00 Materials Expense Average $1,505.00 Subtotal $2,421.00 Overhead $339.00 Administrative $25.00 Total $2,785.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 305 Schedules (C) Sewer Service Connection Charge (Low Pressure Only) Crew Leader Cost Per Hour (Average) $32.00 Employees Required 1 Hours each Employee 4 Total Hours 4 Subtotal $128.00 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 4 Total Hours 4 Subtotal $192.00 Service Worker Cost Per Hour (Average) $27.00 Employees Required 2 Hours each Employee 4 Total Hours 8 Subtotal $216.00 Total Salaries & Benefits $536.00 Vehicle Expense Service Truck ($25.00 per hour) $300.00 Backhoe ($44.00 per hour) $176.00 Subtotal Vehicle Expense $476.00 Materials Expense Average $1,505.00 Subtotal $2,517.00 Overhead $353.00 Administrative $25.00 Total $2,895.00 Note: Charge is for connection made to a low-pressure sewer system. Charges for connection to gravity sewer systems will be based on actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 35A Schedules (D) Meter Installation Fee Customer Service Representative Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Supervisor Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Service Worker/Inspector Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Total Salaries & Benefits Vehicle Expense Service Truck ($25.00 per hour) Materials Expense AMR Check Valve Subtotal Materials Expense Subtotal Overhead Administrative Total 5/8 -Inch 1 -Inch 1.5 -Inch $25.00 $25.00 $25.00 2 2 2 0.10 0.10 0.10 0.20 0.20 0.20 $5.00 $5.00 $5.00 $48.00 $48.00 $48.00 1 1 1 0.30 0.30 0.30 0.30 0.30 0.30 $14.40 $14.40 $14.40 $27.00 $27.00 $27.00 1 1 1 0.75 0.75 1.00 0.75 0.75 1.00 $20.25 $20.25 $27.00 $40.00 $40.00 $47.00 $19.00 $19.00 $25.00 $174.00 $261.00 $373.00 $47.00 $47.00 $102.00 $221.00 $308.00 $475.00 $280.00 $367.00 $547.00 $40.00 $52.00 $77.00 $25.00 $25.00 $25.00 $345.00 $444.00 $649.00 Note: Fire Hydrant and water meters 2" or greater at actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 304 Schedules (E) Meter Test Fee Note: If testing of water meter requires the meter to be removed from the customer's property, then fee will be based on actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3fg 5/8 -Inch 1 -Inch 1.5 -Inch or Larger Customer Service Representative Cost Per Hour (Average) $25.00 $25.00 $25.00 Employees Required 1 1 1 Hours each Employee 0.15 0.15 0.15 Total Hours 0.15 0.15 0.15 Subtotal $3.75 $3.75 $3.75 Supervisor Cost Per Hour (Average) $48.00 $48.00 $48.00 Employees Required 1 1 1 Hours each Employee 0.50 0.50 0.50 Total Hours 0.50 0.50 0.50 Subtotal $24.00 $24.00 $24.00 Service Worker Cost Per Hour (Average) $27.00 $27.00 $27.00 Employees Required 1 1 1 Hours each Employee 1.00 1.00 1.00 Total Hours 1.00 1.00 1.00 Subtotal $27.00 $27.00 $27.00 Total Salaries & Benefits $55.00 $55.00 $55.00 Vehicle Expense Service Truck ($25.00 per hour) $25.00 $25.00 $25.00 Subtotal $80.00 $80.00 $80.00 Overhead $12.00 $12.00 $12.00 Administrative $25.00 $25.00 $25.00 Total $117.00 $117.00 $117.00 Note: If testing of water meter requires the meter to be removed from the customer's property, then fee will be based on actual cost plus overhead and administrative charge. Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3fg Schedules (F) Meter Removal Charges Customer Service Representative Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Supervisor Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Service Worker Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Subtotal Total Salaries & Benefits Vehicle Expense Service Truck ($25.00 per hour) Subtotal Overhead Administrative Total 5/8 -Inch 1 -Inch 1.5 -Inch or Larger $25.00 $25.00 $25.00 2 2 2 0.10 0.10 0.10 0.20 0.20 0.20 $5.00 $5.00 $5.00 $48.00 $48.00 $48.00 1 1 1 0.50 0.50 0.50 0.50 0.50 0.50 $24.00 $24.00 $24.00 $27.00 $27.00 $27.00 1 1 1 0.75 0.75 1.00 0.75 0.75 1.00 $20.25 $20.25 $27.00 $50.00 $50.00 $56.00 $19.00 $19.00 $25.00 $69.00 $69.00 $81.00 $10.00 $10.00 $12.00 $25.00 $25.00 $25.00 $104.00 $104.00 $118.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3f � Schedules (G) Engineering Services Fee $35.00 1 Per Page Staff II 1.50 Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 0.50 Total Hours 0.50 Subtotal $13.50 Plans Reviewer Cost Per Hour (Average) $36.00 Employees Required 1 Hours each Employee 0.50 Total Hours 0.50 Subtotal $18.00 Total Salaries & Benefits $32.00 Overhead $5.00 Administrative $25.00 Total $62.00 (H) Inspection Fee Utility Inspector Cost Per Hour (Average) Employees Required Hours each Employee Total Hours Total Salaries & Benefits Vehicle Expense Service Truck ($25.00 per hour) Subtotal Overhead Administrative Total Water - Per Connection Sewer - Per Connection $35.00 $35.00 1 1 1.50 1.50 1.50 1.50 $52.50 $52.50 $38.00 $38.00 $90.50 $90.50 $13.00 $13.00 $25.00 $25.00 $128.50 $128.50 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�7 Schedules (I) Customer Request Turn Off/On Fee Turn -Off and Turn -On Turn -Off or Turn -On Customer Service Representative Cost Per Hour (Average) $25.00 $25.00 Employees Required 1 1 Hours each Employee 0.15 0.05 Total Hours 0.15 0.05 Subtotal $3.75 $1.25 Supervisor Cost Per Hour (Average) $48.00 $48.00 Employees Required 1 1 Hours each Employee 0.60 0.30 Total Hours 0.60 0.30 Subtotal $28.80 $14.40 Service Worker Cost Per Hour (Average) $27.00 $27.00 Employees Required 1 1 Hours each Employee 2.00 1.00 Total Hours 2.00 1.00 Subtotal $54.00 $27.00 Total Salaries & Benefits $87.00 $43.00 Vehicle Expense Service Truck ($25.00 per hour) $50.00 $25.00 Subtotal $137.00 $68.00 Overhead $20.00 $10.00 Administrative $25.00 $25.00 Total $182.00 $103.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3�§ Schedules (J) General Service Call Fee Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3i l Normal Hours Customer Service Representative Cost Per Hour (Average) $25.00 Employees Required 1 Hours each Employee 0.15 Total Hours 0.15 Subtotal $3.75 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 0.60 Total Hours 0.60 Subtotal $28.80 Service Worker Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 1.00 Total Hours 1.00 Subtotal $27.00 Total Salaries & Benefits $60.00 Vehicle Expense Service Truck ($25.00 per hour) $25.00 Subtotal $85.00 Overhead $12.00 Administrative $25.00 Total $122.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3i l Schedules (I) Meter Rereads and Leaks Inspection Fee Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3fy Normal Hours Customer Service Representative Cost Per Hour (Average) $25.00 Employees Required 1 Hours each Employee 0.15 Total Hours 0.15 Subtotal $3.75 Supervisor Cost Per Hour (Average) $48.00 Employees Required 1 Hours each Employee 0.60 Total Hours 0.60 Subtotal $28.80 Service Worker Cost Per Hour (Average) $27.00 Employees Required 1 Hours each Employee 1.00 Total Hours 1.00 Subtotal $27.00 Total Salaries & Benefits $60.00 Vehicle Expense Service Truck ($25.00 per hour) $25.00 Subtotal $85.00 Overhead $12.00 Administrative $25.00 Total $122.00 Comprehensive Water, Wastewater and Reclaimed Water Rate Study 3fy 950 S. Winter Park Drive Phone 407. 960. 1806 www.raftelis.com Suite 240 Fax 407. 960. 1803 Casselberry, FL 32707 RAFTELIS FINANCIAL CONSULTANTS, INC. July 12, 2018 Ms. Cindy Corrente Utilities Finance Manager Indian River County Department of Utility Services 1801 27th Street Vero Beach, FL 32960 Subject: Appendix A: Billing Frequency Analysis Dear Ms. Corrente: Presented herein is our review of the customer information provided by the Indian River County Department of Utility Services (IRCDUS, or the "Utility") with respect to the water and wastewater utility customers located within IRCDUS's service area. The focus of the review was to substantiate with relative certainty and by customer classification and size of service connection: the number of accounts and equivalent residential units (ERUs); and corresponding usage characteristics. The approach to this review consisted of a comprehensive billing frequency analysis of the billing data for the 12 consecutive months ending September 30, 2017, (the "Test Period"). To verify the results, revenues were first calculated based on the resulting customer data findings and the user rates, charges and fees effective during the Test Period, and then compared to the revenues contained within the billing data register. The following are brief discussions with summary tables regarding this important review. Data Acquisition, Billing Frequency Analysis and Revenue Test Access tothe requested customer billing data was provided by IRCDUS allowing for electronic accumulation of individual customer water and wastewater billing. A billing frequency analysis was conducted on the billing data register, which provided by customer classification and connection size the number of billing events for each 1,000 gallon increment of metered water and wastewater usage. The results of the billing frequency analysis were then used to identify corresponding revenues based on the approved rates and charges existing during the Test Period. When compared to the water and wastewater revenues contained within the billing data, the billing frequency revenues where within approximately 0.040% of IRCDUS's accounting records. This revenue reconciliation confirmed the validity of the billing frequency findings for use in the ongoing rate study and financial feasibility program. Summary results for the water and wastewater customer billing frequency analysis and revenue reconciliation provided is in Table 1. The results shown in Table 1 strongly suggest that the statistical 361 Ms. Cindy Corrente Page 2of6 Appendix A relationships associated with the accounts, ERUs, consumption/ flows and revenues are relatively developed from the billing frequency analysis is representative of IRCDUS's customers. Table 1 FY 2016/17 Customer, Usage and Revenue Summary 1 1. Excludes Reclaimed Water, Fire Protection and Reserve accounts. Relationships of ERUs, Consumption and Revenue by major customer classifications for water and wastewater are illustrated in Graphs 1 and 2. It can be observed in these graphs that the relationships between ERUs, Consumption and Revenue for each major customer classification are relatively balanced, which strongly suggests that the existing rate structure reasonably generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship to be exactly equal. 362 Customers & Usage Water Wastewater Average Monthly Usage Total Events ERUs 45,731 58,303 2,910,542 26,666 40,797 1,845,628 Revenue Water Wastewater Total Revenue Base Usage Total $6,136,900 $8,404,400 $14,541,300 7,543,200 5,165,200 12,708,400 $13,680,100 $13,569,600 $27,249,700 Reconciliation Analysis Water Wastewater Total Revenue Amounts Difference Analysis Recorded Amount Percent $14,541,300 $14,524,787 $16,513 0.114% 12,708,400 12,713,993 -5,593 -0.044% $27,249,700 $27,238,780 $10,920 0.040% 1. Excludes Reclaimed Water, Fire Protection and Reserve accounts. Relationships of ERUs, Consumption and Revenue by major customer classifications for water and wastewater are illustrated in Graphs 1 and 2. It can be observed in these graphs that the relationships between ERUs, Consumption and Revenue for each major customer classification are relatively balanced, which strongly suggests that the existing rate structure reasonably generates revenue on a reasonable cost of service basis and remains just and equitable. It should be noted that such relationships will vary slightly year to year; however, the goal is that the relationships are relatively balanced for each customer classification, as it would be highly unusual for the relationship to be exactly equal. 362 Ms. Cindy Corfente Page 3 of 6 70.0% 60.0"/0 S0.0% 40.0% 30.0% 20.0% 10.0% 0.0% Singlefamtly Irrigation MH Ind MH Mast- MF Ind MF Mast - Metered Metered Metered Metered Appendix A Graph 1 Water Rate Equity ❑ ERU ❑ Consumption o Revenue Com Gov 363 Ms. Cindy Corrente Page 4 of 6 Appendix A More detailed information on customers is provided in Tables 2 and 3. This information is summarized from the schedules attached to this Report. The schedules provide the actual billing frequency analysis for each customer classification and is useful in understanding the usage characteristics especially with respect to the conservation usage blocks in the rate structure. Table 2 Water Customer Billing Frequency (October 2016 - September 2017) Consumption Analysis 364 Annual Consumption (000s) Block 1 Block 2 Block 3 Block 4 Total Monthly AVG/ERU Description Accounts ERUs Single Family 39,393 39,632 1,107,041 586,090 187,096 135,670 2,015,897 4.24 Multi -Family Ind Metered Master -Metered 823 539 700 7,164 18,640 200,609 7,079 47,939 1,694 7,845 3,104 2,612 30,517 259,005 3.63 3.01 Subtotal 1,362 7,864 219,249 55,018 9,539 5,716 289,522 3.07 Manufactured Home Ind Metered Master -Metered 2,822 6 2,399 249 53,604 7,109 14,405 1,053 3,254 0 2,995 0 74,258 8,162 2.58 2.73 Subtotal 2,828 2,648 60,713 15,458 3,254 2,995 82,420 2.59 Commercial 1,942 7,109 182,970 113,535 64,264 73,872 434,641 5.09 Government 99 811 17,408 14,661 10,099 7,411 49,579 5.09 Irrigation Single Family Commercial 48 47 57 170 1,371 4,324 1,647 3,144 2,014 2,408 7,192 14,902 12,224 24,778 17.87 12.15 Subtotal 95 227 5,695 4,791 4,422 22,094 37,002 13.58 Reclaimed Water 2 5 146 192 262 2,098 2,698 44.97 Hydrant 12 12 226 184 182 889 1,481 10.28 Reserve 321 1,705 0 1 0 0 0 0 0.00 Total Water System 46,054 160,013 1,593,448 1789,929 1279,118 250,745 12,913,240 N/A 364 Ms. Cindy Corrente Page 5 of 6 Table 3 Water Customer Billing Frequency (October 2016 - September 2017) Revenue Analysis Appendix A Description Accts. ERUs Billing Charge Per Acct Base Charge Per ERU Annual Usage Revenue Total Charges Block 1 Block 2 Block 3 Block 4 Total Rates $1.29 $7.76 $2.20 $2.42 $3.85 $7.70 Single Family 39,393 39,632 $609,800 $3,690,500 $2,435,500 $1,418,300 $720,300 $1,044,700 $5,618,800 $9,919,100 Multi -Family Ind Metered Master -Metered 823 539 700 7,164 $12,700 8,300 $65,200 667,100 $41,000 441,300 $17,100 116,000 $6,500 30,200 $23,900 20,100 $88,500 607,600 $166,400 1,283,000 Subtotal 1,362 7,864 $21,000 $732,300 $482,300 $133,100 $36,700 $44,000 $696,100 $1,449,400 Manufactured Home Ind Metered Master -Metered 2,822 6 2,399 249 $43,700 100 $223,400 23,200 $117,900 15,600 $34,900 2,500 $12,500 0 $23,100 0 $188,400 18,100 $455,500 41,400 Subtotal 2,828 2,648 $43,800 $246,600 $133,500 $37,400 $12,500 $23,100 $206,500 $496,900 Commercial 1,942 7,109 $30,100 $662,000 $402,500 $274,800 $247,400 $568,800 $1,493,500 $2,185,600 Government 99 811 $1,500 $75,500 $38,300 $35,500 $38,900 $57,100 $169,800 $246,800 Irrigation Single Family Commercial 48 47 57 170 $700 700 $5,300 15,800 $3,000 9,500 $4,000 7,600 $7,800 9,300 $55,400 114,700 $70,200 141,100 $76,200 157,600 Subtotal 95 227 $1,400 $21,100 $12,500 $11,600 $17,100 $170,100 $211,300 $233,800 Reclaimed Water 2 5 $0 $500 $300 $500 $1,000 $16,200 $18,000 $18,500 Hydrant 12 12 $200 $1,100 $500 $400 $700 $6,800 $8,400 $9,700 Reserve 321 1,705 $5,000 $158,800 $0 $0 $0 $0 $0 $163,800 Total Water System 46,054 60,013 $712,800 1 $5,588,400 j $3,505,400 j $1,911,600 1 $1,074,600 $1,930,800 1 $8,422,400 $14,723,600 Note: The Reserve customer classification excludes accounts that are currently being built in the County and accounts that have been delinquent. 365 Ms. Cindy Corrente Page 6 of 6 Appendix A Findings The customer data received from IRCDUS is believed to be sufficient for the Test Period. Although not audited the financial data reflecting revenues associated with the charges for monthly water and wastewater services also appears to be complete and representative of such activities for the Test Period. The results identified through the billing frequency analysis, as summarized in Tables 1, 2, and 3, and illustrated in Graphs 1 and 2 prepared from detailed data were reconciled to approximately 0.040 percent of the provided revenues, and are therefore believed to be materially representative of the customer classifications, equivalencies and consumption characteristics as of September 30, 2017. We thank you for the opportunity to be of service in this important matter and your staff for assistance in obtaining information and data required for this study. Very truly yours, Raftelis Financial Consultants, Inc. Marco H. Rocca, C.M.C. Principal Consultant Robin Chacko Consultant 366 APPENDIX A Schedule 1 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Single Family Gallons X 000 Consumption Level Events Cumulative Billing Reverse Billing Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 50,741 10.67% 0 0.00% 50,741 10.67% 0 0.00% 475,583 100.00% 0 0.00% 1 48,429 10.18% 424,552 21.06% 99,170 20.85% 424,552 21.06% 424,842 89.33% 800,965 39.73% 2 69,733 14.66% 376,104 18.66% 168,903 35.51% 800,656 39.72% 376,413 79.15% 1,414,016 70.14% 3 77,025 16.20% 306,385 15.20% 245,928 51.71% 1,107,041 54.92% 306,680 64.49% 1,796,006 89.09% 4 66,552 13.99% 229,441 11.38% 312,480 65.70% 1,336,482 66.30% 229,655 48.29% 1,988,894 98.66% 5 49,274 10.36% 163,081 8.09% 361,754 76.07% 1,499,563 74.39% 163,103 34.30% 2,068,708 102.62% 6 34,053 7.16% 113,801 5.65% 395,807 83.23% 1,613,364 80.03% 113,829 23.93% 2,092,020 103.78% 7 22,930 4.82% 79,767 3.96% 418,737 88.05% 1,693,131 83.99% 79,776 16.77% 2,091,053 103.73% 8 15,491 3.26% 56,840 2.82% 434,228 91.30% 1,749,971 86.81% 56,846 11.95% 2,080,811 103.22% 9 10,376 2.18% 41,349 2.05% 444,604 93.49% 1,791,320 88.86% 41,355 8.70% 2,070,131 102.69% 10 7,152 1.50% 30,965 1.54% 451,756 94.99% 1,822,285 90.40% 30,979 6.51% 2,060,555 102.22% 11 4,923 1.04% 23,823 1.18% 456,679 96.03% 1,846,108 91.58% 23,827 5.01% 2,054,052 101.89% 12 3,679 0.77% 18,895 0.94% 460,358 96.80% 1,865,003 92.51% 18,904 3.97% 2,047,703 101.58% 13 2,715 0.57% 15,224 0.76% 463,073 97.37% 1,880,227 93.27% 15,225 3.20% 2,042,857 101.34% 14 2,137 0.45% 12,509 0.62% 465,210 97.82% 1,892,736 93.89% 12,510 2.63% 2,037,958 101.09% 15 1,666 0.35% 10,365 0.51% 466,876 98.17% 1,903,101 94.40% 10,373 2.18% 2,033,706 100.88% 20 4,357 0.92% 33,017 1.64% 471,233 99.09% 1,936,118 96.04% 8,707 1.83% 2,023,118 100.36% 30 2,584 0.54% 28,900 1.43% 473,817 99.63% 1,965,018 97.48% 4,350 0.91% 2,017,998 100.10% 60 1,263 0.27% 27,541 1.37% 475,080 99.89% 1,992,559 98.84% 1,766 0.37% 2,022,739 100.34% 100 321 0.07% 12,212 0.61% 475,401 99.96% 2,004,771 99.45% 503 0.11% 2,022,971 100.35% 150 123 0.03% 5,639 0.28% 475,524 99.99% 2,010,410 99.73% 182 0.04% 2,019,260 100.17% 1000 59 0.01% 5,487 0.27% 475,583 100.00% 2,015,897 100.00% 59 0.01% 2,015,897 100.00% 475,583 2,015,897 367 1of11 APPENDIX A Schedule 2 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Individually Metered Multi -Family Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 818 9.74% 0 0.00% 818 9.74% 0 0.00% 8,395 100.00% 0 0.00% 1 1,965 23.41% 7,924 25.96% 2,783 33.15% 7,924 25.96% 7,577 90.26% 13,535 44.35% 2 1,890 22.52% 6,279 20.58% 4,673 55.67% 14,203 46.54% 5,612 66.85% 21,645 70.93% 3 1,352 16.11% 4,437 14.54% 6,026 71.78% 18,640 61.08% 3,721 44.33% 25,747 84.37% 4 887 10.56% 2,995 9.81% 6,912 82.34% 21,635 70.89% 2,369 28.22% 27,564 90.32% 5 570 6.79% 1,986 6.51% 7,483 89.14% 23,620 77.40% 1,482 17.66% 28,181 92.34% 6 316 3.77% 1,247 4.09% 7,799 92.90% 24,867 81.49% 912 10.86% 28,442 93.20% 7 207 2.47% 852 2.79% 8,006 95.37% 25,719 84.28% 596 7.10% 28,438 93.19% 8 127 1.51% 567 1.86% 8,133 96.88% 26,286 86.14% 388 4.63% 28,381 93.00% 9 82 0.98% 393 1.29% 8,215 97.86% 26,679 87.42% 262 3.12% 28,293 92.71% 10 35 0.42% 241 0.79% 8,250 98.28% 26,920 88.21% 179 2.14% 28,365 92.95% 11 26 0.30% 194 0.64% 8,276 98.58% 27,114 88.85% 144 1.72% 28,423 93.14% 12 20 0.23% 160 0.53% 8,295 98.82% 27,274 89.37% 119 1.42% 28,468 93.29% 13 17 0.20% 138 0.45% 8,312 99.02% 27,413 89.83% 99 1.18% 28,485 93.34% 14 9 0.11% 106 0.35% 8,322 99.13% 27,518 90.17% 82 0.98% 28,542 93.53% 15 8 0.09% 93 0.31% 8,329 99.22% 27,612 90.48% 73 0.87% 28,594 93.70% 20 28 0.33% 349 1.14% 8,357 99.55% 27,961 91.62% 65 0.78% 28,709 94.08% 30 15 0.18% 353 1.16% 8,373 99.74% 28,314 92.78% 37 0.45% 28,977 94.95% 60 11 0.13% 548 1.80% 8,384 99.87% 28,862 94.58% 22 0.26% 29,525 96.75% 100 1 0.01% 423 1.39% 8,384 99.88% 29,285 95.96% 11 0.13% 30,305 99.31% 150 7 0.08% 550 1.80% 8,391 99.96% 29,835 97.77% 10 0.12% 30,345 99.44% 1000 3 0.04% 682 2.23% 8,395 100.00% 30,517 100.00% 3 0.04% 30,517 100.00% 8,395 30,517 368 2of11 APPENDIX A Schedule 3 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Master -Metered Multi -Family Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 894 1.04% 0 0.00% 894 1.04% 0 0.00% 85,966 100.00% 0 0.00% 1 9,506 11.06% 83,437 32.21% 10,401 12.10% 83,437 32.21% 85,071 98.96% 159,002 61.39% 2 27,788 32.32% 71,183 27.48% 38,189 44.42% 154,620 59.70% 75,565 87.90% 250,173 96.59% 3 24,562 28.57% 45,989 17.76% 62,751 73.00% 200,609 77.45% 47,777 55.58% 270,252 104.34% 4 11,722 13.64% 23,680 9.14% 74,473 86.63% 224,289 86.60% 23,214 27.00% 270,261 104.35% 5 5,186 6.03% 12,727 4.91% 79,659 92.66% 237,016 91.51% 11,493 13.37% 268,551 103.69% 6 2,736 3.18% 7,202 2.78% 82,395 95.85% 244,218 94.29% 6,307 7.34% 265,643 102.56% 7 1,275 1.48% 4,330 1.67% 83,670 97.33% 248,548 95.96% 3,571 4.15% 264,619 102.17% 8 1,012 1.18% 3,095 1.19% 84,681 98.51% 251,643 97.16% 2,296 2.67% 261,918 101.12% 9 460 0.53% 1,685 0.65% 85,141 99.04% 253,328 97.81% 1,284 1.49% 260,748 100.67% 10 269 0.31% 1,174 0.45% 85,411 99.35% 254,502 98.26% 825 0.96% 260,052 100.40% 11 98 0.11% 700 0.27% 85,508 99.47% 255,201 98.53% 555 0.65% 260,232 100.47% 12 124 0.14% 685 0.26% 85,632 99.61% 255,886 98.80% 457 0.53% 259,885 100.34% 13 111 0.13% 507 0.20% 85,743 99.74% 256,393 98.99% 333 0.39% 259,288 100.11% 14 18 0.02% 250 0.10% 85,761 99.76% 256,643 99.09% 223 0.26% 259,511 100.20% 15 19 0.02% 246 0.10% 85,779 99.78% 256,889 99.18% 205 0.24% 259,682 100.26% 20 111 0.13% 882 0.34% 85,890 99.91% 257,771 99.52% 186 0.22% 259,284 100.11% 30 48 0.06% 609 0.24% 85,938 99.97% 258,380 99.76% 76 0.09% 259,196 100.07% 60 26 0.03% 560 0.22% 85,964 100.00% 258,940 99.97% 27 0.03% 259,042 100.01% 100 2 0.00% 65 0.03% 85,966 100.00% 259,005 100.00% 2 0.00% 259,005 100.00% 150 0 0.00% 0 0.00% 85,966 100.00% 259,005 100.00% 0 0.00% 259,005 100.00% 1000 0 0.00% 0 0.00% 85,966 100.00% 259,005 100.00% 0 0.00% 259,005 100.00% 85,966 259,005 369 3of11 APPENDIX A Schedule 4 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Individually Metered Manufactured Home Gallons Cumulative Billing Consumption Level Events Events X 000 Events Percent Flow Percent 0 6,764 23.50% 0 0.00% 1 5,858 20.35% 23,058 31.05% 2 6,471 22.48% 18,450 24.85% 3 4,535 15.75% 12,096 16.29% 4 2,317 8.05% 6,796 9.15% 5 1,211 4.21% 3,912 5.27% 6 609 2.11% 2,276 3.07% 7 321 1.12% 1,420 1.91% 8 196 0.68% 979 1.32% 9 119 0.41% 695 0.94% 10 88 0.30% 541 0.73% 11 57 0.20% 410 0.55% 12 48 0.17% 343 0.46% 13 40 0.14% 286 0.39% 14 25 0.09% 216 0.29% 15 16 0.06% 173 0.23% 20 48 0.17% 605 0.82% 30 32 0.11% 625 0.84% 60 26 0.09% 722 0.97% 100 4 0.01% 215 0.29% 150 3 0.01% 146 0.20% 1000 1 0.00% 293 0.40% 28,789 74,258 4of11 Cumulative Billing Events Percent Flow Percent 6,764 23.50% 0 0.00% 12,623 43.85% 23,058 31.05% 19,094 66.32% 41,508 55.90% 23,628 82.08% 53,604 72.19% 25,945 90.12% 60,400 81.34% 27,157 94.33% 64,312 86.61% 27,765 96.45% 66,588 89.67% 28,087 97.56% 68,009 91.58% 28,283 98.24% 68,988 92.90% 28,402 98.66% 69,683 93.84% 28,489 98.96% 70,224 94.57% 28,546 99.16% 70,634 95.12% 28,594 99.32% 70,977 95.58% 28,634 99.46% 71,263 95.97% 28,659 99.55% 71,479 96.26% 28,675 99.60% 71,652 96.49% 28,722 99.77% 72,257 97.31% 28,755 99.88% 72,882 98.15% 28,781 99.97% 73,604 99.12% 28,785 99.99% 73,819 99.41% 28,788 100.00% 73,965 99.60% 28,789 100.00% 74,258 100.00% 4of11 370 Reverse Billing Events Percent Flow Percent 28,789 100.00% 0 0.00% 22,024 76.50% 39,224 52.82% 16,166 56.15% 60,898 82.01% 9,695 33.68% 69,085 93.03% 5,160 17.92% 71,773 96.65% 2,843 9.88% 72,472 97.59% 1,632 5.67% 72,729 97.94% 1,023 3.55% 72,923 98.20% 702 2.44% 73,034 98.35% 506 1.76% 73,164 98.53% 387 1.34% 73,216 98.60% 299 1.04% 73,299 98.71% 242 0.84% 73,313 98.73% 195 0.68% 73,274 98.68% 155 0.54% 73,299 98.71% 130 0.45% 73,360 98.79% 114 0.40% 73,583 99.09% 66 0.23% 73,902 99.52% 34 0.12% 74,063 99.74% 8 0.03% 74,159 99.87% 3 0.01% 74,092 99.78% 1 0.00% 74,258 100.00% 370 APPENDIX A Schedule 5 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Master -Metered Manufactured Home Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 0 0.00% 1 440 14.73% 2 775 25.94% 3 893 29.86% 4 775 25.94% 5 84 2.82% 6 21 0.71% 7 0 0.00% 8 0 0.00% 9 0 0.00% 10 0 0.00% 11 0 0.00% 12 0 0.00% 13 0 0.00% 14 0 0.00% 15 0 0.00% 20 0 0.00% 30 0 0.00% 60 0 0.00% 100 0 0.00% 150 0 0.00% 1000 0 0.00% 2,989 0 0.00% 0 0.00% 0 0.00% 2,989 100.00% 0 0.00% 2,914 35.71% 440 14.73% 2,914 35.71% 2,989 100.00% 5,463 66.93% 2,413 29.56% 1,216 40.67% 5,327 65.27% 2,548 85.27% 8,873 108.72% 1,782 21.83% 2,108 70.53% 7,109 87.10% 1,773 59.33% 9,751 119.46% 905 11.09% 2,883 96.47% 8,014 98.18% 881 29.47% 8,435 103.35% 109 1.33% 2,967 99.29% 8,122 99.51% 105 3.53% 8,229 100.81% 40 0.49% 2,989 100.00% 8,162 100.00% 21 0.71% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 0 0.00% 2,989 100.00% 8,162 100.00% (0) 0.00% 8,162 100.00% 8,162 371 Sof 11 APPENDIX A Schedule 6 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Commercial Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 7,112 8.34% 0 0.00% 7,112 8.34% 0 0.00% 85,307 100.00% 0 0.00% 1 13,618 15.96% 73,624 16.94% 20,730 24.30% 73,624 16.94% 78,195 91.66% 138,201 31.80% 2 10,976 12.87% 60,636 13.95% 31,706 37.17% 134,260 30.89% 64,577 75.70% 241,462 55.55% 3 11,743 13.77% 48,710 11.21% 43,449 50.93% 182,970 42.10% 53,601 62.83% 308,544 70.99% 4 8,326 9.76% 38,505 8.86% 51,775 60.69% 221,475 50.96% 41,858 49.07% 355,603 81.82% 5 6,661 7.81% 30,475 7.01% 58,436 68.50% 251,950 57.97% 33,532 39.31% 386,305 88.88% 6 5,282 6.19% 24,755 5.70% 63,718 74.69% 276,705 63.66% 26,871 31.50% 406,239 93.47% 7 4,076 4.78% 19,800 4.56% 67,794 79.47% 296,505 68.22% 21,589 25.31% 419,096 96.42% 8 3,103 3.64% 16,353 3.76% 70,897 83.11% 312,858 71.98% 17,513 20.53% 428,138 98.50% 9 2,265 2.66% 13,519 3.11% 73,162 85.76% 326,377 75.09% 14,410 16.89% 435,682 100.24% 10 2,098 2.46% 11,301 2.60% 75,260 88.22% 337,678 77.69% 12,145 14.24% 438,148 100.81% 11 1,851 2.17% 9,247 2.13% 77,111 90.39% 346,925 79.82% 10,047 11.78% 437,081 100.56% 12 1,373 1.61% 7,554 1.74% 78,484 92.00% 354,479 81.56% 8,196 9.61% 436,355 100.39% 13 1,085 1.27% 6,290 1.45% 79,569 93.27% 360,769 83.00% 6,823 8.00% 435,363 100.17% 14 1,183 1.39% 5,293 1.22% 80,752 94.66% 366,062 84.22% 5,738 6.73% 429,832 98.89% 15 606 0.71% 4,244 0.98% 81,358 95.37% 370,306 85.20% 4,555 5.34% 429,541 98.83% 20 1,618 1.90% 15,467 3.56% 82,976 97.27% 385,773 88.76% 3,949 4.63% 432,393 99.48% 30 1,279 1.50% 15,993 3.68% 84,255 98.77% 401,766 92.44% 2,331 2.73% 433,326 99.70% 60 765 0.90% 15,626 3.60% 85,020 99.66% 417,392 96.03% 1,052 1.23% 434,612 99.99% 100 193 0.23% 7,255 1.67% 85,213 99.89% 424,647 97.70% 287 0.34% 434,047 99.86% 150 40 0.05% 3,705 0.85% 85,253 99.94% 428,352 98.55% 94 0.11% 436,452 100.42% 1000 54 0.06% 6,289 1.45% 85,307 100.00% 434,641 100.00% 54 0.06% 434,641 100.00% 85,307 434,641 372 6of11 APPENDIX A Schedule 7 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Government Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 768 7.89% 0 0.00% 768 7.89% 0 0.00% 9,734 100.00% 0 0.00% 1 3,255 33.44% 7,161 14.44% 4,023 41.33% 7,161 14.44% 8,966 92.11% 12,872 25.96% 2 646 6.64% 5,431 10.95% 4,669 47.97% 12,592 25.40% 5,711 58.67% 22,722 45.83% 3 557 5.72% 4,816 9.71% 5,226 53.69% 17,408 35.11% 5,065 52.03% 30,932 62.39% 4 486 4.99% 4,319 8.71% 5,712 58.68% 21,727 43.82% 4,508 46.31% 37,815 76.27% 5 493 5.06% 3,790 7.64% 6,205 63.75% 25,517 51.47% 4,022 41.32% 43,162 87.06% 6 206 2.12% 3,434 6.93% 6,411 65.86% 28,951 58.39% 3,529 36.25% 48,889 98.61% 7 480 4.93% 3,118 6.29% 6,891 70.79% 32,069 64.68% 3,323 34.14% 51,970 104.82% 8 341 3.50% 2,685 5.42% 7,232 74.30% 34,754 70.10% 2,843 29.21% 54,770 110.47% 9 244 2.51% 2,369 4.78% 7,476 76.80% 37,123 74.88% 2,502 25.70% 57,445 115.87% 10 640 6.57% 2,021 4.08% 8,116 83.38% 39,144 78.95% 2,258 23.20% 55,324 111.59% 11 483 4.96% 1,407 2.84% 8,599 88.34% 40,551 81.79% 1,618 16.62% 53,036 106.97% 12 341 3.50% 945 1.91% 8,940 91.84% 41,496 83.70% 1,135 11.66% 51,024 102.91% 13 159 1.63% 672 1.36% 9,099 93.48% 42,168 85.05% 794 8.16% 50,423 101.70% 14 13 0.13% 631 1.27% 9,112 93.61% 42,799 86.32% 635 6.52% 51,507 103.89% 15 292 3.00% 423 0.85% 9,404 96.61% 43,222 87.18% 622 6.39% 48,172 97.16% 20 88 0.90% 1,364 2.75% 9,492 97.51% 44,586 89.93% 330 3.39% 49,426 99.69% 30 69 0.71% 2,051 4.14% 9,561 98.22% 46,637 94.07% 242 2.49% 51,827 104.53% 60 146 1.50% 2,354 4.75% 9,707 99.72% 48,991 98.81% 173 1.78% 50,611 102.08% 100 24 0.25% 457 0.92% 9,731 99.97% 49,448 99.74% 27 0.28% 49,748 100.34% 150 1 0.01% 101 0.20% 9,732 99.98% 49,549 99.94% 3 0.03% 49,849 100.54% 1000 2 0.02% 30 0.06% 9,734 100.00% 49,579 100.00% 2 0.02% 49,579 100.00% 9,734 49,579 373 7of11 Gallons Consumption Level Events APPENDIX A Schedule 8 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Single Family Irrigation Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 216 31.81% 0 0.00% 216 31.81% 0 0.00% 679 100.00% 0 0.00% 1 6 0.88% 463 3.79% 222 32.70% 463 3.79% 463 68.19% 920 7.53% 2 6 0.88% 457 3.74% 228 33.58% 920 7.53% 457 67.30% 1,822 14.91% 3 16 2.36% 451 3.69% 244 35.94% 1,371 11.22% 451 66.42% 2,676 21.89% 4 20 2.95% 435 3.56% 264 38.88% 1,806 14.77% 435 64.06% 3,466 28.35% 5 11 1.62% 415 3.39% 275 40.50% 2,221 18.17% 415 61.12% 4,241 34.69% 6 11 1.62% 404 3.30% 286 42.12% 2,625 21.47% 404 59.50% 4,983 40.76% 7 10 1.47% 393 3.21% 296 43.59% 3,018 24.69% 393 57.88% 5,699 46.62% 8 17 2.50% 381 3.12% 313 46.10% 3,399 27.81% 383 56.41% 6,327 51.76% 9 10 1.47% 366 2.99% 323 47.57% 33765 30.80% 366 53.90% 6,969 57.01% 10 15 2.21% 354 2.90% 338 49.78% 4,119 33.70% 356 52.43% 7,529 61.59% 11 41 6.04% 328 2.68% 379 55.82% 4,447 36.38% 341 50.22% 7,747 63.38% 12 11 1.62% 300 2.45% 390 57.44% 4,747 38.83% 300 44.18% 8,215 67.20% 13 15 2.21% 285 2.33% 405 59.65% 5,032 41.16% 289 42.56% 8,594 70.30% 14 8 1.18% 274 2.24% 413 60.82% 5,306 43.41% 274 40.35% 9,030 73.87% 15 16 2.36% 266 2.18% 429 63.18% 5,572 45.58% 266 39.18% 9,322 76.26% 20 48 7.07% 1,157 9.46% 477 70.25% 6,729 55.05% 250 36.82% 10,769 88.10% 30 95 13.99% 1,531 12.52% 572 84.24% 8,260 67.57% 202 29.75% 11,470 93.83% 60 76 11.19% 1,790 14.64% 648 95.43% 10,050 82.22% 107 15.76% 11,910 97.43% 100 18 2.65% 705 5.77% 666 98.09% 10,755 87.98% 31 4.57% 12,055 98.62% 150 1 0.15% 606 4.96% 667 98.23% 11,361 92.94% 13 1.91% 13,161 107.67% 1000 12 1.77% 863 7.06% 679 100.00% 12,224 100.00% 12 1.77% 12,224 100.00% 679 12,224 374 8of11 APPENDIX A Schedule 9 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Commercial Irrigation Gallons Consumption Level Events Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 387 18.97% 0 0.00% 387 18.97% 0 0.00% 2,040 100.00% 0 0.00% 1 106 5.20% 1,625 6.56% 493 24.17% 1,625 6.56% 1,653 81.03% 3,172 12.80% 2 203 9.95% 1,470 5.93% 696 34.12% 3,095 12.49% 1,547 75.83% 5,783 23.34% 3 249 12.21% 1,229 4.96% 945 46.32% 4,324 17.45% 1,344 65.88% 7,609 30.71% 4 69 3.38% 1,046 4.22% 1,014 49.71% 5,370 21.67% 1,095 53.68% 9,474 38.24% 5 311 15.25% 901 3.64% 1,325 64.95% 6,271 25.31% 1,026 50.29% 9,846 39.74% 6 151 7.40% 662 2.67% 1,476 72.35% 6,933 27.98% 715 35.05% 10,317 41.64% 7 47 2.30% 535 2.16% 1,523 74.66% 7,468 30.14% 564 27.65% 11,087 44.75% 8 59 2.89% 492 1.99% 1,582 77.55% 7,960 32.13% 517 25.34% 11,624 46.91% 9 37 1.81% 455 1.84% 1,619 79.36% 8,415 33.96% 458 22.45% 12,204 49.25% 10 58 2.84% 409 1.65% 1,677 82.21% 8,824 35.61% 421 20.64% 12,454 50.26% 11 8 0.39% 363 1.47% 1,685 82.60% 9,187 37.08% 363 17.79% 13,092 52.84% 12 15 0.74% 353 1.42% 1,700 83.33% 9,540 38.50% 355 17.40% 13,620 54.97% 13 20 0.98% 336 1.36% 1,720 84.31% 9,876 39.86% 340 16.67% 14,036 56.65% 14 8 0.39% 319 1.29% 1,728 84.71% 10,195 41.15% 320 15.69% 14,563 58.77% 15 2 0.10% 312 1.26% 1,730 84.80% 10,507 42.40% 312 15.29% 15,157 61.17% 20 21 1.03% 1,506 6.08% 1,751 85.83% 12,013 48.48% 310 15.20% 17,793 71.81% 30 69 3.38% 2,574 10.39% 1,820 89.22% 14,587 58.87% 289 14.17% 21,187 85.51% 60 99 4.85% 4,879 19.69% 1,919 94.07% 19,466 78.56% 220 10.78% 26,726 107.86% 100 74 3.63% 3,200 12.91% 1,993 97.70% 22,666 91.48% 121 5.93% 27,366 110.44% 150 32 1.57% 1,335 5.39% 2,025 99.26% 24,001 96.86% 47 2.30% 26,251 105.94% 1000 15 0.74% 777 3.14% 2,040 100.00% 24,778 100.00% 15 0.74% 24,778 100.00% 2,040 24,778 375 9of11 APPENDIX A Gallons Consumption Level Events Schedule 10 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Reclaimed Water Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 10 16.67% 0 0.00% 10 16.67% 0 0.00% 60 100.00% 0 0.00% 1 2 3.33% 50 1.85% 12 20.00% 50 1.85% 50 83.33% 98 3.63% 2 0 0.00% 48 1.78% 12 20.00% 98 3.63% 48 80.00% 194 7.19% 3 0 0.00% 48 1.78% 12 20.00% 146 5.41% 48 80.00% 290 10.75% 4 0 0.00% 48 1.78% 12 20.00% 194 7.19% 48 80.00% 386 14.31% 5 0 0.00% 48 1.78% 12 20.00% 242 8.97% 48 80.00% 482 17.87% 6 0 0.00% 48 1.78% 12 20.00% 290 10.75% 48 80.00% 578 21.42% 7 0 0.00% 48 1.78% 12 20.00% 338 12.53% 48 80.00% 674 24.98% 8 0 0.00% 48 1.78% 12 20.00% 386 14.31% 48 80.00% 770 28.54% 9 4 6.67% 45 1.67% 16 26.67% 431 15.97% 48 80.00% 827 30.65% 10 0 0.00% 44 1.63% 16 26.67% 475 17.61% 44 73.33% 915 33.91% 11 0 0.00% 44 1.63% 16 26.67% 519 19.24% 44 73.33% 1,003 37.18% 12 4 6.67% 41 1.52% 20 33.33% 560 20.76% 44 _ 73.33% 1,040 38.55% 13 0 0.00% 40 1.48% 20 33.33% 600 22.24% 40 66.67% 1,120 41.51% 14 0 0.00% 40 1.48% 20 33.33% 640 23.72% 40 66.67% 1,200 44.48% 15 0 0.00% 40 1.48% 20 33.33% 680 25.20% 40 66.67% 1,280 47.44% 20 8 13.33% 167 6.19% 28 46.67% 847 31.39% 40 66.67% 1,487 55.11% 30 4 6.67% 316 11.71% 32 53.33% 1,163 43.11% 32 53.33% 2,003 74.24% 60 12 20.00% 672 24.91% 44 73.33% 1,835 68.01% 28 46.67% 2,795 103.60% 100 8 13.33% 382 14.16% 52 86.67% 2,217 82.17% 16 26.67% 3,017 111.82% 150 4 6.67% 370 13.71% 56 93.33% 2,587 95.89% 8 13.33% 3,187 118.12% 1000 4 6.67% 111 4.11% 60 100.00% 2,698 100.00% 4 6.67% 2,698 100.00% 60 2,698 376 10 of 11 APPENDIX A Gallons Consumption Level Events Schedule 11 Indian River County Water Customer Billing Frequency Analysis Analysis Period October 2016 Through September 2017 Commercial Hydrant Cumulative Billing Reverse Billing X 000 Events Percent Flow Percent Events Percent Flow Percent Events Percent Flow Percent 0 59 39.60% 0 0.00% 59 39.60% 0 0.00% 149 100.00% 0 0.00% 1 16 10.74% 90 6.08% 75 50.34% 90 6.08% 90 60.40% 164 11.07% 2 12 8.05% 74 5.00% 87 58.39% 164 11.07% 74 49.66% 288 19.45% 3 7 4.70% 62 4.19% 94 63.09% 226 15.26% 62 41.61% 391 26.40% 4 7 4.70% 55 3.71% 101 67.79% 281 18.97% 55 36.91% 473 31.94% 5 5 3.36% 48 3.24% 106 71.14% 329 22.21% 48 32.21% 544 36.73% 6 5 3.36% 43 2.90% 111 74.50% 372 25.12% 43 28.86% 600 40.51% 7 4 2.68% 38 2.57% 115 77.18% 410 27.68% 38 25.50% 648 43.75% 8 1 0.67% 34 2.30% 116 77.85% 444 29.98% 34 22.82% 708 47.81% 9 4 2.68% 33 2.23% 120 80.54% 477 32.21% 33 22.15% 738 49.83% 10 0 0.00% 29 1.96% 120 80.54% 506 34.17% 29 19.46% 796 53.75% 11 0 0.00% 29 1.96% 120 80.54% 535 36.12% 29 19.46% 854 57.66% 12 1 0.67% 29 1.96% 121 81.21% 564 38.08% 29 19.46% 900 60.77% 13 2 1.34% 28 1.89% 123 82.55% 592 39.97% 28 18.79% 930 62.80% 14 4 2.68% 26 1.76% 127 85.23% 618 41.73% 26 17.45% 926 62.53% 15 1 0.67% 22 1.49% 128 85.91% 640 43.21% 22 14.77% 955 64.48% 20 5 3.36% 94 6.35% 133 89.26% 734 49.56% 21 14.09% 1,054 71.17% 30 6 4.03% 133 8.98% 139 93.29% 867 58.54% 16 10.74% 1,167 78.80% 60 3 2.01% 273 18.43% 142 95.30% 1,140 76.98% 10 6.71% 1,560 105.33% 100 2 1.34% 231 15.60% 144 96.64% 1,371 92.57% 7 4.70% 1,871 126.33% 150 4 2.68% 109 7.36% 148 99.33% 1,480 99.93% 5 3.36% 1,630 110.06% 1000 1 0.67% 1 0.07% 149 100.00% 1,481 100.00% 1 0.67% 1,481 100.00% 149 1,481 377 11 of 11 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES `VWAI I � V' :'� % IN) « V 1-Wo September 27, 2018 950 S. Winter Park Drive Phone 407.960.1806 www.raftelis.com Suite 240 Fax 407.960.1803 Casselberry, FL 32707 RAFT ELIS FIWANMCCONSULTANTS, IN, September 27, 2018 Mr. Vincent Burke Director of Utilities Indian River County Department of Utility Services 180127th Street Vero Beach, FL 32960 Subject: Water and Wastewater Impact Fee Study Dear Mr. Burke: Pursuant to your request, Raftelis Financial Consultants, Inc. ("Raftelis") has conducted a study to update Indian River County's (the "County") Department of Utility Services (IRCDUS or "Utility") water and wastewater Impact Fees. The findings and conclusion of the study are presented and documented in this Indian River County Utilities Department Impact Fee Update Report (the "Report"). Impact fees are a mechanism to recover capital costs benefiting new utility connections and existing connections requesting additional service capacity. As updated herein, the impact fees reasonably represent the current local construction and related financing costs for certain facilities providing water and wastewater services. The impact fees presented herein were developed to comply with Florida Statute 163.31801. The impact fees presented herein, represent the maximum amounts supported by the data, assumptions and estimates used in this study. The County can elect to establish policies regarding the amount of each impact fee provided that such amounts do not exceed those amounts identified in this Report. However, it should be clearly understood that amounts not recovered through impact fees will for the most part have to be recovered from revenues generated by existing and future user rates and charges. As a final note, our thanks and appreciation to you, Cindy Corrente, and other County staff members that provided data and assisted in the development of this update. Very truly yours, RAFTELIS FINANCIAL CONSULTANTS, INC. Marco H. Rocca CMC Principal Consultant 379 TABLE OF CONTENTS EXECUTIVESUMMARY............................................................................1 OVERVIEW......................................................................................................................... 1 FINDINGS AND CONCLUSION......................................................................................... 4 FINDINGS........................................................................................................................... 4 INTRODUCTION........................................................................................6 GENERAL.......................................................................................................................... 6 IMPACTFEE OVERVIEW.................................................................................................. 6 OTHERCONSIDERATIONS.............................................................................................. 8 METHODOLOGY AND APPROACH.......................................................10 GENERAL.........................................................................................................................10 BACKGROUND.................................................................................................................10 EXPANSION FACILITY COSTS AND CAPACITIES...............................13 GENERAL.........................................................................................................................13 WASTEWATER TRANSMISSION AND TREATMENT......................................................13 TREATMENT AND TRANSMISSION COSTS AND CAPACITY SUMMARY ....................14 CAPITAL FINANCING AND CREDIT CRITERIA ASSUMPTIONS ..........16 GENERAL.........................................................................................................................16 FINANCING ASSUMPTIONS............................................................................................16 FINANCING AND CREDIT COEFFICIENTS.....................................................................17 LEVEL OF SERVICE................................................................................20 GENERAL.........................................................................................................................20 LEVEL OF SERVICE STANDARDS..................................................................................20 APPROPRIATENESS OF EXISTING LEVEL OF SERVICE STANDARDS ......................20 CALCULATION OF IMPACT FEES.........................................................21 GENERAL.........................................................................................................................21 NET COST PER GALLON OF CAPACITY........................................................................21 CALCULATION OF CAPACITY TREATMENT AND TRANSMISSION IMPACT FEES ....21 SUMMARY........................................................................................................................23 COMPARISON WITH OTHER COMMUNITIES.................................................................23 FINDINGS AND CONCLUSIONS.............................................................25 GENERAL.........................................................................................................................25 FINDINGS..........................................................................................................................25 380 LIST OF TABLES AND FIGURES Table 1. Calculated and Existing Impact Fees....................................................................... 2 Graph 1. Calculated and Existing Impact Fees Per ERU....................................................... 3 Table 2. Typical impact fee/Impact Fee Comparison (Single Family/1 ERU)' ..................... 4 Table 3. Water Current Cost Summary..................................................................................13 Table 4. Wastewater Current Cost Summary'.......................................................................14 Table 5. Current Cost Summary for impact fee Calculation Purposes................................15 Table 6. Financing Assumptions...........................................................................................17 Table 7. Financing and Credit Coefficients...........................................................................17 Table 8. Calculation of Potable Water Impact Fee................................................................22 Table 9. Calculation of Wastewater Impact Fee....................................................................22 Table 1. Calculated and Existing Impact Fees......................................................................23 Table 2 Typical impact fee/Impact Fee Comparison (Single Family/1 ERU)' ......................24 SCHEDULES SCHEDULE 1 SUMMARY OF ASSETS PROVIDED BY UTILITY SCHEDULE 2 DETERMINATION OF BOND FINANCING SCHEDULE 3 219 WATER PRODUCTION ASSETS SCHEDULE 4 218 WASTEWATER TREATMENT ASSETS SCHEDULE 5 235 GEN -ENG ASSETS SCHEDULE 6 257 BIO OPS ASSETS SCHEDULE 7 269 WATER DISTRIBUTION ASSETS SCHEDULE 8 WASTEWATER COLLECTION ASSETS SCHEDULE 9 OPPREY MARSH ASSETS SCHEDULE 10 TRANSMISSION ASSETS SCHEDULE 11 LAND ii 381 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27.2018 EXECUTIVE SUMMARY OVERVIEW Indian River County (the "County") requested that Raftelis Financial Consultants, Inc. (Raftelis) update the Indian River County Department of Utility Services' (IRCDUS or "Utility") existing water and wastewater impact fees. Impact fees are directed at recovery of capital costs for major water and wastewater facilities. Impact fees were established pursuant to Ordinance 91-9 and amounts determined in 1999 with an effective date of October 1, 1999. Historically, impact fees were developed and designed to comply with common law findings; however, in 2006, Section 163.31801 F.S. was added providing specific statutory requirements. The statute was amended June 17, 2011 to be retroactive to July 1, 2009 and now provides that "In any action challenging an impact fee, the government has the burden of proving by a preponderance of the evidence that the imposition of amount of the fee meets the requirements of state legal precedent or this section." An impact fee is a mechanism to recover the costs of capacity related treatment and major backbone transmission facilities installed and funded by IRCDUS to provide service capacity benefits for new connections and existing connections requesting additional capacity. Impact fees are intended to mitigate all or a portion of the financial burden on existing customers to pay for capacity facilities that benefit future customers. Localized water distribution and wastewater collection facilities (such as water mains eight inches and less in diameter, gravity sewers, etc.) together with associated appurtenances and soft costs are generally contributed by the landowner/developer, provided through assessments or otherwise not funded by the IRCDUS, and are therefore, not included for cost recovery through impact fees. This study utilizes a "Buy In" based methodology, which assumes that new connections will utilize portions of both existing and new facilities; as compared to an "Incremental" based methodology that assumes a new set of service facilities is provided for each increment of new service. The approach to determining impact fee amounts for each functional service consists of dividing the adjusted facility costs (including financing costs less amounts recovered from grants and other sources) by the average day capacity of such facilities resulting in a cost per gallon per day (gpd) of capacity. The facilities included for cost recovery through impact fees are water and wastewater Treatment and Transmission (major backbone) facilities generally funded through resources of IRCDUS (reserve funds, bond/loan proceeds, grants and contribution through agreements). Treatment and Transmission activities for water and wastewater are considered as the primary functional services for impact fee purposes. Current asset costs were identified by adjusting the actual/acquired cost of each asset by the corresponding Engineering News Record Construction Cost Index based on the assets acquired date. Capacities for existing facilities were provided by the IRCDUS Engineering staff. Considerations for financing costs and credits associated with revenues provided from sources other than impact fees, were formulated based on the historic capital funding programs. The study process also included reviews on the appropriateness of the Level of Service (LOS) criteria contained in the existing Ordinance. The LOS criteria for water and wastewater generally correlate to engineering design standards, which are based on service area characteristics. After reviews and Executive Summary 1 1 Indian River County Utilities Department Water and Wastewater Impact Fee Study S ,ptemher 27.2018 discussions with IRCDUS Engineering staff and historic experience with the IRCDUS customer characteristics, it was determined that the existing LOSs, of 250 gallons per day (gpd) average daily demand (ADD) for both a Water Equivalent Residential Unit (ERU) and Wastewater ERU remain appropriate. A summary of the existing and d impact fees for one ERU are provided in Table 1. It should be noted that the impact fee per connection for other than single family classification may vary based on the associated number of ERUs (i.e. level of service provided) Table 1. Calculated and Existing Impact Fees Potable Water 250 $1,745.00 $1,577.50 $3,322.50 L Wastewater 1 2250�Lgpd/ERU l 2,410.00 II 1,670.00 11 4,080.00 1 Total $4,155.00 $3,247.50 $7,402.50 ; Comparison Existing to Calculated Potable Water Existing_ 250 Fgpd/ERU $320.00 $980.00 $1,300.00 Amount Difference $1,425.00 $600.00 $2,025.00 ' Percent Difference 445% 61% 1560/07 Wastewater Existingr 250 ands d/E� $2.087.00IT $709.00$2.7� 96.001 Amount Difference v d ` $323.00 $961.00 $1,284.00', Percent Difference 15%-7 136% 46% Water and Wastewater Combined Existing ][ 250 !Lgpd/ERU jt $2,407.00 E $1,689.00L$4,096.00 Amount Difference $1,748.00 $1558.50 $3,306.50 Percent Difference 73% 92%810% Calculated and existing impact fees for the are also provided in Graph 1, which clearly illustrates the differences between the impact fees. Executive Summary 1 2 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Graph 1. Calculated and Existing Impact Fees Per ERU CALCULATED AND EXISTING IMPACT FEES PERERU $8,000 $7,402.50 $7,000 -� $6,000 _ 010 $5,000 = - $4,096.00 $4,000 — - .--- OF $3,000 - $2,796.00 -� LOS 250 gpd $2,000 - $1,000 $1,300.00 LO50 gpd ' $o Existing Calculated ® Potable Water Ql Wastewater Comparisons of the existing and updated impact fees of the County and those of Other Utilities for new residential water and wastewater connections (representative of 1 ERU for water and wastewater), are provided in Table 2. The amounts shown for Other Utilities are based on the schedules that were in effect as of October 1, 2017, and are exclusive of other customer service related fees applied to new system connections (i.e. tap fees, application fees, inspection fees, etc.) Caution should be taken when comparing impact fees/impact fees for many reasons including the following: 1. Compliance status with Chapter 163.31801 F.S.; 2. Cost used by others may not be representative of "Current Local Costs"; 3. Level of financing costs recovered; 4. The LOS criteria may be either higher or lower on either an equivalency or gallon per day per capita (gpdpc) basis; 5. Other cost recovery credits from contributions, grants or other sources may be applicable; 6. Local government may elect to phase-in or not implement the total recovery amounts; and 7. Treatment processes and availability of resources may be different. Executive Summary 1 3 Indian River County Utilities Department Water and Wastewater Impact Fee Study Sentemher 27. 2018 Table 2. Typical impact fee/Impact Fee Comparison (Single Family/1 ERU) 1 N-111111 Other Utilities City of Fellsmere j $1,340.00777250 $249.50250 _ $1,589.50 City of Melbourne $1,540.00 240 $2,210.00 240 $3,750.00 City of Vero Beach L$1,499.00 275 $2,290.00 L 250, _ $3,789.00 Martin County Utilities $1,710.00 250 $2,100.00 250 $3,810.00 Ci of Stuart $1,933.00 250 $2,092.0_01 250_ j $4,025.00 Brevard County Utilities $1,903.00 200 $2,257.00 200 $4,160.00 City of Port St. Lucie Ft. Pierce Utilities Authority $2,060.00 _ 250 $2,430.00 li�i' $4,490.00 $1,841.00 300 $2,815.00 240 $4,656.00 City of Palm Bay St. Lucie County Utilities $2,151.39 275 [13,139.291— _210 _ ! $5,290.59 $3,773.00 300 $3,425.00 240 $7,198.00 Average_of Other Utilities $1,975.04 _;F_ $2,300.77$4,275.81 1. Per each utility's equivalency criteria unless otherwise noted. FINDINGS AND CONCLUSION In the preparation of this Report, certain information provided by the IRCDUS and other entities has been used and relied upon. Such information includes, but is not limited to, the Utility's capital improvements, outstanding debt, periodic reports, capacity and cost data provided by the IRCDUS engineers, fee schedules for the County and other utilities, and other information provided by or through the IRCDUS. Additionally, reasonably conservative assumptions were developed to establish the basis for certain required study elements that are not, have not or cannot be specifically defined through existing data. To the extent that future conditions differ from those assumed and utilized in the Report, the results of the analyses may vary from those developed herein. FINDINGS 1. The IRCDUS service areas, for the most part, have similar customer characteristics and utilize the same uniform service standards. 2. The expansion related capital improvement design standards are uniform and consistent throughout IRCDUS service area. 3. Long term debt was used to acquire IRCDUS certain capacity related assets, which historically has been, currently is and projected to be amortized primarily from User Fee revenue. 4. The County's recordkeeping and engineering staff provided sufficient information to update the impact fees pursuant to the requirements of Florida statues. S. No near-term capacity expansion improvements were identified in the current CIP. 6. Pursuant to a recent billing frequency analysis the current LOS remains valid. Executive Summary 1 4 Indian River County Utilities Department Water and Wastewater Impact Fee Study Sentemher 27.2018 Y CONCLUSIONS Based on the findings derived from the reviews and analysis provided herein, it is concluded that: 1. The update impact fees developed are based on local current costs that reasonably reflect the costs for improvements providing treatment and major transmission services that benefit new connections. 2. The impact fees developed herein reflect net amounts that are: • Equitable and provide for reasonable recovery without exceeding current cost of the expansion related capital improvements associated with providing utility capacity to new connections; and • Take into consideration revenues derived from other sources that are anticipated to pay for a portion of the expansion related capital improvements. 3. The facility cost data and engineering design criteria provided by the IRCDUS Engineering staff for this study appear to be reasonable and representative. 4. No adjustments to the IRCDUS' current LOS standards are required. 5. IRCDUS currently imposes meter connection charges, deposits and other fees for new customers connecting to the system. Such fees are related to recovery of operating costs associated with establishing a new customer rather than capacity to serve the customer. As such, these other charges are not related to impact fees. 6. IRCDUS should update impact fees every five years or whenever significant level of change occurs to costs, capacities and/or LOS. 7. IRCDUS should consider conducting impact fee study reviews periodically (minimum of 3 - year intervals) or when there are any material capacity changes. Executive Summary 1 5 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 INTRODUCTION GENERAL IRCDUS' Impact Fees were established pursuant to Ordinance 91-9 and last updated August 18, 2015 through Ordinance 2015-011, which now may not adequately reflect the current cost of capacity related improvements required to address the current and near future service requirements. Impact fees paid by new and increased service connections are intended to recover a portion of facility costs for such services; thereby, reducing or eliminating the burden on existing connections to subsidize improvements for the benefit of new service connections. Localized service facilities with associated appurtenances and soft costs (such as water mains eight inches and less in diameter, gravity sewers and other facilities) specifically limited to direct connection services are generally required to be contributed by the landowner/developer, funded through assessments or other mechanisms and are not included for cost recovery through impact fees. The purpose of the impact fee is to assign, to the extent practical, growth -related capital costs to those customers responsible for such additional costs. Sound financial and equitable cost recovery practice promotes the assignment of the identifiable additional growth -related capital costs for utility services to connections responsible for such costs rather than placing the burden on existing connections. Generally, this practice has been labeled as "growth paying for growth" without burden on existing connections. IMPACT FEE OVERVIEW Impact fees are referred to by several different terms including impact fees, capital charges, capital facility charges, facility fees, connection fees, capacity reservation charges, system development charges, capital connection charges or other similar terminology. In general, these are one-time charges established as a means to recover in whole or in part, but not to exceed, the costs associated with system capacity. Such capital costs generally include the construction of facilities together with general plant, engineering, administration, surveying, land, legal and financing costs. Historically, impact fees in Florida were a result of home rule powers with the requirements associated with the development, administration, accounting and expenditure governed by case law. However, in 2006, Section 163.31801 was added to the Florida Statues, which reinforced, enhanced, clarified and added to the provisions of case law. This section was amended in 2009 and Section 163.31801 F.S. is currently as follows: 163.31801 Impact Fees; short title; intent; definitions; ordinances levying Impact Fees. 1. This section may be cited as the "Florida Impact Fee Act." 2. The Legislature finds that impact fees are an important source of revenue for a local government to use in funding the infrastructure necessitated by new growth. The Legislature further finds that impact fees are an outgrowth of the home rule power of a local government to provide certain services within its jurisdiction. Due to the growth of impact fee collections and local governments' reliance on impact fees, it is the intent of the Legislature to ensure that, when a county or municipality adopts an impact fee by ordinance 387 Introduction 1 6 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 or a special district adopts an impact fee by resolution, the governing authority complies with this section. 3. An impact fee adopted by ordinance of a county or municipality or by resolution of a special district must, at minimum: a. Require that the calculation of the impact fee be based on the most recent and localized data. b. Provide for accounting and reporting of impact fee collections and expenditures. If a local governmental entity imposes an impact fee to address its infrastructure needs, the entity shall account for the revenues and expenditures of such impact fee in a separate accounting fund. c. Limit administrative charges for the collection of impact fees to actual costs. d. Require that notice be provided no less than 90 days before the effective date of an ordinance or resolution imposing a new or amended impact fee. 4. Audits of financial statements of local governmental entities and district school boards which are performed by a certified public accountant pursuant to s. 218.39 and submitted to the Auditor General must include an affidavit signed by the chief financial officer of the local governmental entity or district school board stating that the local governmental entity or district school board has complied with this section. 5. In any action challenging an impact fee, the government has the burden of proving by a preponderance of the evidence that the imposition or amount of the fee meets the requirements of state legal precedent or this section. The court may not use a deferential standard. History. —s. 9, ch. 2006-218; s.1, ch. 2009-49; s. 5, ch. 2009-96; s. 5, ch. 2011-14; s. 1, ch. 2011-149. Although the statute provides criteria, certain precedents originally set by common law need to be addressed to meet the legal requirements associated with impact fees. Common law precedent for impact fees in Florida was originally set in the landmark Florida Supreme Court decision, Contractors and Builders Association of Pinellas County vs. City of Dunedin. Florida. The litigation and judgment regarding the validity of capital -related fees provides that an equitable cost recovery mechanism, such as impact fees, can be levied for a specific purpose by a Florida municipality as a capital fee for services. In the ruling, the court identified certain conditions as necessarily present in order to have a valid fee. In general, the court decision addressed the following: 1. The impact fee should be reasonably equitable to all parties; that is, the amount of the fee must bear a relationship to the amount of services requested; 2. The schedule of fees and charges should be set up so that there is not an intentional windfall to existing users; The impact fee should, to the extent practical, only cover the capital cost of construction and related costs thereto (engineering, legal, financing, administrative, etc.) for increases in or expansions of capacity or capital requirements that are required solely due to growth. Therefore, expenses due to normal renewal and replacement of a facility (e.g., replacement of a capital asset) should be borne by all users of the facility or municipality. Similarly, increased expenses due to operation and maintenance of that facility should be borne by all users of the facility; and 388 Introduction 1 7 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 4. The local government must adopt a revenue-producing ordinance that explicitly sets forth restrictions on revenues (uses thereof) that the imposition of the impact fee generates. Therefore, the funds collected from the impact fees should be retained in a separate account, and separate accounting must be made for those funds to ensure that they are used only for the lawful purposes described. Based on the criteria provided above, the development of impact fees herein will: 1) include local current costs of improvements associated with the capacities to serve new customers; 2) not reflect costs of improvements associated with the renewal and replacement (R&R) of existing capital assets that are allocable to existing users; and 3) not include any costs of operation and maintenance of the improvements associated with the IRCDUS. It is also important to note the relationship of the local government's Comprehensive Plan to the use of impact fees for funding incremental capital improvements. The Local Government Comprehensive Planning and Land Development Regulation Act requires capital expenditures and local development regulations to be consistent with the provisions of the Comprehensive Plan. OTHER CONSIDERATIONS In addition to the Dunedin decision, there have been several other landmark cases dealing with the levying of impact fees in Florida. In the Hollywood, Inc. vs. Broward County case, a challenge was made regarding the applicability of levying impact fees for parks and recreation. Essentially, the Broward County ordinance provided for a park contribution agreement between the developer and the County and directed that a fee per residential unit be collected. The court upheld the imposition of the fee and addressed the more difficult question of whether the ordinance was constitutional. The major criteria associated with this case dealt with whether the fee was correlated to the benefit received (the "Rational Nexus Test"). As stated in the decision, the government must show a reasonable connection or correlation between the expenditures of the funds collected and the benefits that accrue to the payee. In order to satisfy this requirement, the ordinance must specifically earmark impact fee funds for acquiring capital improvements that benefit new residents. Palm Beach County adopted a "Fair Share Contribution for Road Improvements" ordinance requiring payment of a transportation impact fee prior to the issuance of a building permit to address a degrading level of service resulting from growth. The impact fee based on estimated trip generation rates for particular customer classes survived a challenge by the Home Builders and Contractors Association of Palm Beach County per the findings that the fee was not a tax having met the Rational Nexus Test. The courts in Florida determined and affirmed that impact fees are valid to fund increased capital cost associated with the incremental improvements for growth. Specifically, impact fees must represent the incremental cost of the capital improvements to provide services for increased growth of the jurisdiction and some reasonable basis must exist between the amount of the fee and the benefits accrued to the new or incremental customer. Furthermore, impact fees are not considered special assessments or additional taxes. A special assessment is predicated upon an estimated increment in value to the property assessed by virtue of the improvement being constructed in the 389 Introduction 1 8 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 vicinity of the property and the assessment must be directly and reasonably related to the benefit the property receives. impact fees are directly related to the value of the improvement and level of service provided to the property. With respect to taxes, impact fees are distinguishable primarily in the direct relationship between the impact fee amount and the measurable quantity of benefits/improvements. Regarding taxation, there are no requirements that payments be in proportion to the quantity of public services consumed and funds received by a local government from taxes can be expended for any legitimate public purpose. It should be further noted that the calculation of impact fees involves the use of a significant amount of historical capital cost, funding and engineering data. To this extent, the courts have also stated that: "costs of expansion" may sometimes be difficult to identify precisely when certain kinds of capital expenditures are made: in this matter, too. "perfection is not the standard of municipal duty." Rutherford v. City of Omaha, supra 160 N.W.2d at 228. The above represents a very limited non -legal overview of impact fees/impact fees legal criteria for general information purposes only. No legal assurances are given nor should any be interpreted by the reader on the summary provided herein. Actual legal opinion should be obtained from the County's legal counsel on such matters. 390 Introduction 1 9 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 METHODOLOGY AND APPROACH GENERAL The selection and use of a methodology and approach are vital in development of impact fees that fully comply with applicable statutes and case law. Since there are several different methodologies it is important the background of the capital costs providing benefits and delivery of benefits are fully understood. BACKGROUND Properties within the IRCDUS' service area are provided water and wastewater services through seven distinguishable utility functional service facilities consisting of: 1) Water Treatment; 2) Water Transmission; 3) Localized Water Distribution; 4) Localized Wastewater Collection; 5) Wastewater Transmission; and 6) Wastewater Treatment. These functional service facilities are further described below along with an additional category of Physical Connection. • Water Treatment facilities generally consist of source of supply, raw water transmission piping, treatment equipment and buildings, storage tanks and high service pumping. • Water Transmission facilities consist of selected water mains serving as the backbone piping together with associated remote storage and high service pumping equipment providing water at suitable quantities and pressure to the localized water distribution facilities. • Wastewater Transmission facilities consist of interceptor (trunk) gravity lines, master - pumping stations, and selected force mains serving as the backbone piping transferring wastewater from localized wastewater collection facilities to the wastewater plant. • Localized Water Distribution and Wastewater Collection facilities consist of localized piping and equipment that serve as the conduit for water and wastewater services between the water and wastewater Transmission facilities and the customer's point of Physical Connection. • Wastewater Treatment facilities generally consist of treatment, disposal and sludge management equipment and buildings. • Physical Connection facilities are those items associated with the customer's point of connection, such as water meters, laterals, meter boxes, etc. Cost recovery through impact fees is limited to water, wastewater and reclaimed water facilities associated with only the Treatment and Transmission (major backbone) facilities. Such facilities are generally funded through resources of the Utility including bond proceeds, loans, grants, developer agreements, and IRCDUS reserve funds. Treatment and Transmission facilities for water, wastewater and reclaimed water are considered as the primary functional services facilities for impact fee purposes. The remaining Localized Distribution and Collection, and Physical Connection facilities are site specific with costs that can vary from location to location within the service area. Therefore, the IRCDUS uniform extension policy should require that such Localized Distribution and Collection, and Physical Connection costs be paid through developer contributions, assessments programs or other methods that do not involve subsidies by properties not benefiting from such facilities. Methodology and Approach 1 10 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 IMPACT FEE METHODOLOGY AND APPROACH This study utilizes a "Buy In" based methodology, which assumes that new service connections will utilize portions of both existing and new facilities; as compared to an "Incremental" based methodology that assumes a new set of service facilities is provided for each new service connection. The approach to determining the impact fee for each functional service consists of dividing the adjusted facilities costs by the average day capacity of such as resulting in an adjusted cost per gallon per day (gpd) of capacity. The impact fee methodology provides that the amount to be recovered adequately and reasonably represents the current costs of expansion facilities consistent with the LOS provided by the Utility. More specifically, the methodology uses current costs, plus financing costs, less any related cost recovery from other sources resulting in the establishment of the total cost basis. The cost basis is then divided by the average daily demand (ADD) facility capacities taking into consideration maximum day, line losses, inflow and infiltration and other operating criteria. The impact fee amount to be charge is determined by LOS needs, which are also representative of ADD criteria. The approach to address the methodology is predicated on establishing a uniform cost per unit of capacity for each area of functional service. These uniform costs per unit of capacity are then related to the LOS capacity associated for each customer class, size of connection or other criteria relative to the connection's request for service. Identification of current expansion facility cost and related capacities for the IRCDUS functional services along with the LOS criteria for water and wastewater service provides the basis for the cost per unit of capacity relationship. A total current facility cost on a benefit and consistent capacity basis, as allocated and apportioned utilizing the appropriate functional services and LOS criteria, is identified for each functional service area. The total current facility cost is adjusted to consider financing cost and interest, less credit for contributions, grants, and/or amounts included in User Fees for the amortization of debt related to the capital facilities. This results in the current cost basis for each of the primary functional services. The related capacities are also adjusted to consider unaccounted for water for water and reclaimed water, and infiltration and inflow for wastewater. The costs per unit of capacity for each of the primary functional services are determined utilizing the current cost basis and adjusted LOS capacities. The tasks associated with this approach consist of identifying: 1. Current costs for each functional service element based on information provided by the IRCDUS staff. This information consists of recently completed, ongoing and master plan improvements that either represent or are adjusted to reflect facility costs associated with complete functional services, including land, general plant, engineering, permitting and all other relative soft costs. 2. Relative capacity and engineering design criteria for each functional service component associated with the project costs. 3. Historic and current policies on funding capital cost for Treatment and Transmission functional service facilities. 4. Relative financing costs and interest expense associated with the funding policies of IRCDUS. 5. Credits attributed to cost recovery provide by other sources. 6. Relative cost per unit of capacity. Methodology and Approach 1 11 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Data for the identification of current expansion facility costs and related capacities were obtained from one or more of four primary sources consisting of. 1) the IRCDUS Engineering staff; 2) debt, grant and other funding documents, and/or 3) engineering criteria, planning documents and operating records of IRCDUS. As previously discussed, credits or adjustments to eliminate the potential of double payment or over recovery of facility costs are considered based on the IRCDUS' current financing policies, capital structure and relative amount of expansion facilities funded from existing debt. Capacities associated with the Treatment and Transmission facilities were obtained from IRCDUS Engineering staffs, which include consideration of maximum day demand, fire flow and unaccounted- for water. Wastewater capacity analyses are generally based on the average day design capacity of the wastewater treatment plant. Wastewater Transmission capacities are rated with consideration for infiltration and inflow; however, certain factors used for water are not applicable and therefore excluded from the evaluation. Methodology and Approach 1 12 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 EXPANSION FACILITY COSTS AND CAPACITIES GENERAL The current and local expansion facility costs and related capacities utilized herein were provided by IRCDUS Engineering staff. The current and local facility costs were formulated by indexing the original expansion facility costs using a nationally recognized construction inflation index suitable for the local area along with estimates of approved expansion related components of the Capital Improvement Program (CIP). Pursuant to the selected methodology and approach, impact fees are intended to recover costs associated with Water Treatment, Water Transmission, Wastewater Transmission, Wastewater Treatment and Wastewater Disposal. The objective of this section is to accumulate on a uniform basis the expansion facility costs that will be utilized in the development of the impact fees. WATER TREATMENT AND TRANSMISSION Water Treatment facilities consist of source of supply and treatment plants including any storage and high service pumping that are located within the treatment plant site. Water Transmission facilities consist of piping 10.0 -inches and larger in diameter including storage and high service pumping located within the transmission corridor. Localized piping generally consisting of water lines 8.0 - inches and less in diameter are not considered Water Transmission facilities. The current cost and capacity for both the existing facilities and those anticipated to be constructed through the CIP in the near future are shown in Table 3. The existing and CIP costs are based on data provided by the IRCDUS Engineering staff and reflect current costs for 2017. It should be noted that Land associated with each category of facility are included within subject item. Table 3. Water Current Cost Summary Treatment Supply & Plant $113,840,8_39_[ $0]� $1_1.3,840,839 General Plant 4,322,161 - 4,322,161 Subtotal Treatment L. -A 18,163,000 I _ $L1 Transmission Mains $109,043,937 $-0,7 $1_09,043,937 In Line Facilities3 2,367,476 - 2,367,476 Total Water $229,574,413 $0 $229,574,413 1.Categorized facilities and costs identified from County's asset records, see Schedule 1. 2. Includes land. 3. In Line_ Facilities consist of remote storage and umping facilities. WASTEWATER TRANSMISSION AND TREATMENT Wastewater Treatment facilities consist of wastewater treatment plants and any direct disposal facilities including facilities for production of reclaimed water, which is considered a wastewater disposal activity. Wastewater Transmission facilities consist of force mains, interceptor gravity Expansion Facility Capital Costs and Capacities 1 13 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 sewers and master pumping stations located throughout the service area. Localized collection facilities consisting mainly of gravity sewers, vacuum, low pressure systems and other non - conventional collection systems, and lift stations are not included as Wastewater Transmission facilities. The existing and CIP Wastewater Treatment and Transmission costs and capacities are shown in Table 4. The existing and CIP costs are based on data provided by IRCDUS Engineering staff and reflect current costs for 2017. It should be noted that Land associated with each category of facility are included within subject item. Table 4. Wastewater Current Cost Summary' [ Transmission Mains $77,761,141 $0 ; $_77,761,141 In Line Facilitiesz 12,137,345 - 12,137,345 Subtotal Transmission_] $89,898,486 ; $0J[ $89,898,486 Treatment Planta $112,587,850: $0 $112,587,850 General Plant 4,322,161 - 4,322,161 Subtotal Treatment 11 $116,910,010 $0 $116,910,010 Total Wastewater $206,808,496 $0 $206,808,496 1. Categorized_ facilities and costs ,ide_ntified from County's_asset record_ s,_s_ee.S_c_h_edule_1. 2. In Line Facilities consist of remote pumping facilities. 3. Includes land. TREATMENT AND TRANSMISSION COSTS AND CAPACITY SUMMARY Development of a utility system generally requires sizing facility capacities to meet the economic and other constraints, which in many cases results in major system components being sized differently. As an example, it would be incorrect to sum the costs of facilities with different capacities and then divide by the sum, average or some other selected capacity amount. Therefore, to identify costs on a uniform basis, the approach herein uses a process to identify cost of major components on a consistent basis, wherein, all Plant components regardless of actual capacity are mathematically adjusted to a uniform capacity. The purpose of the consistent capacity basis calculation is to ensure that the collective costs accurately reflect a specified level of capacity. A current cost summary for impact fee calculation purposes is presented in Table 5, which contains two sections. The Section A reflects each facility category component capacity and costs as identified in Tables 1 and 2. The Section B reflects the facility category costs adjusted to a consistent capacity basis. Costs identified in the second section (consistent capacity basis) together with the associated uniform capacities are used for calculating the impact fees. The capacities for these facilities were also provided by IRCDUS Engineering staff and for the most part represent the design and permitted capacity of the facilities in each category. General Plant capacity for water and wastewater is based on annual three-month average daily flows. 395 Expansion Facility Capital Costs and Capacities 1 14 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table 5. Current Cost Summary for impact fee Calculation Purposes Section A. Costs and Treatment 1L—�E 1L 1 P1ant2 $113,840,839 23.00 $112,587,850 12.87 ' General Plant 4,322,161 28.00 4,322,161 11 28.00 Subtotal $118,163,000 $116,910,010 T_ r_ansmission Mains $10.9,043,937 28.00 $77,761,141 14.50 In Line F itiesj 2,367,476 28.00 12,137,345 11 15.00 Subtotal $111,411,413 $89,898,486 Total [ _$229,574,413_ ] $206,808,496 Section B. Cost on a Consistent Capacity Basis ireatment I i Plante $113,841,000 $112,588,000 General Plant 3,550,000 1,987,000 Subtotal $117,3_91,000 23.00 _j L$114,575,006,' 12.87 Transmission Mains $109,044,000 $77,761,000 In Line Facilities 2,367,000 11,733,000 Subtotal j $111,411,000 11 28.00 F $89,494,000 Total I $228,802,000 $204,069,000 1. Ca acity_provided by IRCDUS Engineering staff 2. Includes land. Expansion Facility Capital Costs and Capacities 1 15 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 CAPITAL FINANCING AND CREDIT CRITERIA ASSUMPTIONS GENERAL Development of impact fees for full cost recovery requires the consideration of credits. Credits consist of funding or revenue sources such as grants, contributions and debt service payments from User Fees. The Utility's capital financing structure historically utilized combinations of Impact Fee reserve funds, long-term debt, existing non -restricted reserves and contributions to fund improvements, upgrades and expansions. As a result, it is necessary to account for not only the principal, but also issuance costs and interest (financing costs) associated with long-term debt. These financing costs directly relate to the benefits provided by expansion improvements. Cash flows derived from impact fees generally do not coincide with the need to pay for expansion projects and/or related debt service requirements; therefore, it is necessary for the Utility to utilize other sources of revenues, such as reserves and User Fees, to address all or portions of the expansion capital improvement funding and/or related debt service requirements. Pursuant to a review of the existing bond documents, the funds derived from impact fees can be utilized to pay for expansion related debt service provide the IRCDUS is in compliance with rate covenants. Therefore, to eliminate any occurrence of a connection paying twice for capacity (once through impact fees and then again for annual debt service through User Fees) credits are incorporated to address the amounts provided by other revenue sources, primarily user fee revenue, in the development of the updated impact fees. FINANCING ASSUMPTIONS The process to determine CIP financing levels and costs for appropriate credits consist of utilizing historic financing data to developing criteria and assumptions associated with: 1) the relative portion of expansion funded by debt; 2) the financing terms associated with the Utility's capital funding programs; 3) the portion of the expansion related debt service to be paid by impact fees, if any; and 4) the relative portion of debt service paid by other revenue sources. Expansion Funded by Debt A review of the IRCDUS historical funding activities identified that approximately 24 percent of the existing Water Treatment and Transmission facilities and approximately 28 percent of the existing Wastewater Treatment and Transmission facilities were funded from debt, as shown in Schedule 2. Financing Terms Long-term debt financing terms, for the purpose of this study, consist of: 1) the weighted average number of years based on existing remaining debt years; 2) aggregate average interest rate of existing debt of 4.89 percent; 3) issuance cost at 1.30 percent; and 4) no capitalized interest. These criteria and assumptions are used to develop the Financing and Credit Coefficients summarized in Table 6. 397 Capital Financing Assumptions and Credit Criteria 1 16 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table 6. Financing Assumptions Debt Funded 24.00% 35.00% Amortized by Impact Fee 25.00% 75.00% Term (Years) 9 9i Interest Rate 4.89% 4.8_9_% Issuance Expense 1.30% 1.30% 1. See Schedule 2 FINANCING AND CREDIT COEFFICIENTS The financing assumptions are used to develop individual coefficients that cumulatively reflect the total facility costs relating to the policies and practice used by the IRCDUS for funding of the capacity facilities. The cost components include: 1) debt financing costs; 2) debt interest expense; and 3) credits arising from: (a) grants, and (b) cost recovery for expansion improvements derived from sources other than impact fees (primarily User Fees). The historic and current capital funding program utilizes two primary sources of funding for expansion related improvements: 1) Direct, which are impact fee reserves that are used to pay the cost of expansion related improvements; and 2) Debt, which consist of proceeds derived from bond issues and other forms of debt. A summary of the financing and credit coefficients associated with the total requirements and amount anticipated to be recovered from sources other than Impact Fees is provided in Table 7 based on the Funding Assumptions provided in Table 6. Table 7. Financing and Credit Coefficients Debt Financing Costs - .0032 .0032 - 0.0046 0.0046 Total Interest_Expense 0.0531[-� 0.0774 0.0774 Total Requirement $0.7600 $0.2963 $1.0563 $0.6500 $0.4321 $1.0821 Provided by User Fees 0.2222 0.2222 0.1080 1 0.1080 I F Requirement $0.8341 $0.9740 The allocated amounts in Table 5 can be read as follows: For Water • Of each $1.00 in facility cost, $0.76 is Direct and $0.24 is provided from Debt. • In addition, each $0.24 in Debt requires $0.0032 in Financing Costs plus $0.0531 net present value (NPV) of Interest Expense. • As accumulated, each $1.00 in facility costs results in a NPV of $1.0563 in total requirements. • However, each $1.00 in facility costs can be reduced by the NPV of credits provided by User Fees amounting to $0.2222, which reduces the Impact Fee Requirement to $0.8341. 398 Capital Financing Assumptions and Credit Criteria 1 17 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 For Wastewater • Of each $1.00 in facility cost, $0.65 is Direct and $0.35 is provided from Debt. • In addition, each $0.35 in Debt requires $0.0046 in Financing Costs and $0.0620 net present value (NPV) of Interest Expense. • As accumulated, each $1.00 in facility costs results in a NPV of $1.0821 in total requirements. • However, each $1.00 in facility costs can be reduced by the NPV of credits provided by User Fees amounting to $0.1080, which reduces the Impact Fee Requirement to $0.9740 (amounts in Table 5 and graphs may be off due to rounding of last number) The graphs provided below further illustrate the relationships between the Total Requirements and Cost Recovery. Water Facility Cost Allocation $0.0531 $0.0032 0.2400 $0.7600 a Int. Exp o Fin. Cost Direct a Debt Proceeds Water Facility Cost Recovery o Impact Fees Q Other Revenues Wastewater Facility Cost Allocation $0.0774, ,$0.0046 3500 $0.6500 n Int. Exp 13 Fin. Cost Direct 13 Debt Proceeds Wastewater Facility Cost Recovery $0.1080 _ M Impact Fees a Other Revenues As provided'in Table 5 and illustrated in the left graphs, each dollar of facility expansion related construction increases the total requirements due to financing costs and NPV of interest expense. The graph on the right illustrates the approximate amounts being designed to be recovered from impact fees and other revenues. 399 Capital Financing Assumptions and Credit Criteria 1 18 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Ideally, impact fees would fund 100 percent of the expansion related improvements. However, there are two primary reasons why impact fees are based on only a portion of the total facility cost: first, construction proceeds are required in advance to construct the facilities and sufficient impact fees are generally not available until a significant number of connections occur; and second, impact fees cannot be relied upon to provide for the annual debt service payments, requiring that a significant portion, if not all, of debt service associated with expansion facilities is provided from User Fees, thereby, reducing the amount to be recovered from impact fees. 400 Capital Financing Assumptions and Credit Criteria 1 19 Indian River County U:tilities Department Water and Wastewater Impact Fee Study September 27, 2018 LEVEL OF SERVICE GENERAL The approach to developing impact fees takes into consideration the County's policy regarding LOS, for each of the functional services. The LOS is an important element that contributes to equitable recovery of costs and should reflect the potential flow characteristics of customers within the IRCDUS' service area. LEVEL OF SERVICE STANDARDS The amount of impact fee required from all new and some renovated service connections are determined on an equivalency basis utilizing an ERU basis for the LOS of each connection. An ERU, as set by the existing Ordinance, is equal to the average daily flow (ADF) of one single-family residential connection. The LOS standards are set forth in the County's Code of Ordinances Title IX Land Development Regulation Section 910.10 - Level of Service Standards Established in the Comprehensive Plan provisions 2 and 4: (2) Potable water. The level of service standards for the county's potable water facilities of two hundred fifty (250) gallons per day (GPD) per equivalent residential unit (ERU), based on County Ordinance No. 84-18, are hereby adopted and shall be utilized for determining the availability of facility capacity and the demand generated by a development. (4) Sanitary sewer. The level of service standards for the county's sanitary sewer facilities of two hundred fifty (2 50) gallons per day (GPD) per equivalent residential unit (ERU) based on county Ordinance 84-18, with a peak monthly flow factor of 1.25 are hereby adopted and shall be utilized for determining the availability of facility capacity and the demand generated by a development. Connections other than single-family residences are assigned an ERU value pursuant to factors also established in the Section 201.07 of the County's Code of Ordinance related to criteria based upon the type of connection/establishment. Such criteria can include the number of multi -family dwellings, seating capacities, number of pupils, square footage, etc. APPROPRIATENESS OF EXISTING LEVEL OF SERVICE STANDARDS The LOS for water and wastewater should reasonably reflect the ADD associated with the connection's user characteristics. A review of data derived from a recent billing frequency analysis together with historical knowledge of usage and discussions with IRCDUS Engineering staff strongly indicates that the LOS defined in the current Ordinance are reasonably appropriate. 401 Level of Service 1 20 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 CALCULATION OF IMPACT FEES GENERAL The critical elements required for development of the impact fees consist of identifying the Net Cost Per Gallon of Capacity and extending such amount by LOS gallons for each of the primary functional services. Current costs identified on a consistent capacity basis, including provisions for financing costs and credits, are divided by the reconciled capacity of each primary functional service taking into consideration maximum day requirements, ADD, unaccounted water losses, and inflow and infiltration (I&I). NET COST PER GALLON OF CAPACITY Prior sections of this Report provided the cost basis, system capacities, LOS and financing assumptions for each functional service. In determining the impact fee for each functional service, it is necessary to: 1) include costs incurred for funding the capital improvements; and 2) subtract probable amounts provided from sources other than impact fees. The amount remaining after these adjustments represents the Total Current Cost Basis that is used to determine the Net Cost Per Gallon of Capacity. The Total Current Cost Basis for each functional service is calculated by adding amounts associated with financing and subtracting credits. The results are then divided by the adjusted ADD service capacity for each functional service, including any necessary adjustments for unaccounted water and I&I. The Average Day capacity for water is derived at by adjusting the total treatment capacity by the maximum day factor followed by reducing it further using the unaccounted-for water criteria. The maximum day factor of 1.50 and the unaccounted-for water factor of 8.50 percent used in this study were both based on information provided by IRCDUS Engineering staff. Wastewater I&I is generally considered to be in the 10 percent range and based on the condition of the wastewater collection system this level of 10.0 percent appears to be appropriate for I&I. The Net Cost Per Gallon of capacity in the calculation processes, reflects the maximum amount that can be recovered per gallon of service through impact fees. The gallons of service, or LOS, at the point of connection, are 250 gpd per ERU for water and 250 gpd per ERU for wastewater. CALCULATION OF CAPACITY TREATMENT AND TRANSMISSION IMPACT FEES The calculation of Water and Wastewater Treatment and Transmission impact fees based on the data and assumptions discussed heretofore are provided in Tables 8 and 9. These tables also show the progression of costs associated with each functional facility along with the User Fee Credits that reduces the amounts to be recovered from impact fees. The first portion of each table provides for the current costs and credits associated with Treatment and Transmission improvements. The second portion addresses the capacity criteria, which when divided into the Total Current Cost basis provides the Net Cost Per Gallon of capacity. The third portion of each table identifies the LOS and impact fee at the identified LOS. Calculation of Impact Fees 1 21 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table 8. Calculation of Potable Water Impact Fee Current Cost Basis: $117,391,000 $111,411,000 $228,802,000 Financing Cost 371,000 352,000 723,000 Interest Expense(NPVI 61234,000 5,917,000 12,151,000 Subtotal _ _ _ J[ $123,996,000 '[ $117,680,000 .L $241,676,000 User Fee Credit (NPV) 26,084,000 24,755,000 50,839,000 Total Current Cost Basis __ __ __ _, _� ` $97,912,000 ][ $92,925,000 $190,837,000_f J Total Capacity in MGD 23.00 JL _ _ 28.00 Maximum Dav Factor 1.50 1.74 Average Day Capacity in MGD �[ 15.33J(_ 16.09 J[ ] Unaccounted For Water 8.50% 8.50% Level of Service Capacity MGD L 14.03 ] 14.72 Impact Fee Determinants: J Net Cost Per Gallon of C55ac_ity1 $6.98 $6.31 $13.29 Level of Service (gpd) 250 250 Impact Fee_ _ _ $1,745.00 j' $1,577.50 $3,322.50 Table 9. Calculation of Wastewater Impact Fee Current Cost Basis: $114,575,000 $89,494,000 $204,069,000 Financing Cost` Interest Expense (NPV) 528,000 413,000 941,000 8,874,000 6,931,000 15,805,000 Subtotal $123,977,000 $96,838,000 $220,815,000 User Fee Credit (NPV) 12,376,000 9,667,000 22,043,000 Total Current Cost Basis$111,601 Capacity: 00 0$87,171,000 $198,772,000 Average Day Capacity in MGD_ Allowance for Infiltration and Inflow 12.87 14.50 10.00% 10.00% Level of Service Capacity MGD Impact Fee Determinants: a 11.58 J 13.05 Net Cost Per Gallon of Capacity Level of Service (gpd) $9.64 _ $6.68 $16.32 250 250 Impact Fee $2,410.00 $1,670.00 $47080.00 Calculation of Impact Fees 1 22 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 SUMMARY A summary of the calculated and existing impact fees for one ERU are provided in Table 1. It should be noted that the impact fee per connection for other than single family classification may vary based on the associated number of ERU required as defined in the Indian River County Code (i.e. level of service provided) Table 1. Calculated and Existing Impact Fees Potable Water 250 gpd/ERU $1,745.00 $1,577.50 $3,322.50 Wastewater 250 gpd/ERU 2,410.00 1,670.00 a 4,080.00 Total $4,155.00 $3,247.50 $7,402.50 Potable Water Existing Amount Difference 250 gpd/ERU $320.00 $980.00 $1,300.00 $1,425.00 $600.00 $2,025.00 Percent Difference Wastewater 445%o IL 61% 156%0 Existing 250 gpd/ERU $2,087.00 $709.D70[7$72,796.00 Amount Difference $323.00 $961.00 $1,284.00' Percent Difference _ 15°/0 136% 46% Water and Wastewater Combined j Existing Amount Difference 250 1gpd/ERU $2,407.00 $1,689.00 $4,096.00 $1,748.00 $1,558.50 $3,306.50 Percent Difference 11 73% 11 92% 810/ COMPARISON WITH OTHER COMMUNITIES The comparisons provided in Table 2 identify the capacity -related charges for new residential water and wastewater connections for one equivalency pursuant to IRCDUS existing and calculated impact fees and those of other communities. The amounts shown for other communities are based on the schedules in effect as of October 1, 2017, and do not include other customer service related fees applied to new connections (i.e. tap fees, application fees, inspection fees, etc.) Caution should be taken when comparing the impact fees of different utilities for many reasons including the following: 1. Treatment processes and availability of resources may be different; 2. Cost used by others may not be representative of "Current Local Costs;" 3. The LOS criteria can be different per equivalency or gallon per day per capita (gpdpc) basis; 4. Cost recovery from contributions, grants or other sources may be applicable or different; and S. Local governments may elect to phase-in or not implement the total impact fee cost recovery amounts. Calculation of Impact Fees 1 23 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 Table 2 Typical impact fee/Impact Fee Comparison (Single Family/1 ERU)1 Existing $1,300.00 250 $2,796.00 250 $4,096.00 ; Calculated $3,322.50 250 $4,080.00 I250 $7,402.50 Other Utilities I City of Fellsmere $1,340.00 250 $249.50 250 $1,589.50 City of Melbourne $1,540.00 240 $2,210.00 240 $3,750.00 ' City of .-o Beach ]L$1,499 -09A $2,290.00250 $3,789.00 Martin County Utilities $1,710.00 250 $2,100.00 250 $3,810.00 ; City of Stuart $1,933.00 I $2,092.00 250 $4,025.00 Brevard County Utilities $1,903.00 200 $2,257.00 200 $4,160.00 Cityof Port St. Lucie $2,060.00 250 $2,430.00 250 $4,490.00 Ft. Pierce Utilities Authority $1,841.00 300 $2,815.00 240 $4,656.00 City of Palm Bay $2,151.39 il 275 $3,139.20 210 $5,290.59 St. Lucie County Utilities $3,773.00 300 $3,425.00 240 $7,198.00 Average of Other Utilities $1,975.04 I ,L$2,300.77 111 —11 $4,275.81 1. Per each utility's equivalency criteria unless otherwise noted. _ ' Calculation of Impact Fees 1 24 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 FINDINGS AND CONCLUSIONS GENERAL In the preparation of this Report, certain information provided by IRCDUS and other entities has been used and relied upon. Such information includes, but is not limited to, the capital improvements, outstanding debt, periodic reports, capacity and cost data provided by IRCDUS Engineers, fee schedules for the County and other utilities, and other information provided by or through IRCDUS. Additionally, reasonably conservative assumptions were developed to establish the basis for certain required study elements that are not, have not or cannot be specifically defined through existing data. To the extent that future conditions differ from those assumed and utilized in the Report, the results of the analyses may vary from those developed herein. FINDINGS The IRCDUS service areas, for the most part, have similar customer characteristics and utilize the same uniform service standards. 2. The expansion related capital improvement design standards are uniform and consistent throughout IRCDUS service area. 3. Long term debt was used to acquire IRCDUS certain capacity related assets, which historically has been, currently is and projected to be amortized primarily from User Fee revenue. 4. The County's recordkeeping and engineering staff provided sufficient information to update the impact fees pursuant to the requirements of Florida statues. S. No near-term capacity expansion improvements were identified in the current CIP. 6. Pursuant to a recent billing frequency analysis the current LOS remains valid. CONCLUSIONS Based on the findings derived from the reviews and analysis provided herein, it is concluded that: 1. The update impact fees developed are based on local current costs that reasonably reflect the costs for improvements providing treatment and major transmission services that benefit new connections. 2. The impact fees developed herein reflect net amounts that are: • Equitable and provide for reasonable recovery without exceeding current cost of the related capital improvements associated with providing utility capacity to new expansion connections; and • Take into consideration revenues derived from other sources that are anticipated to pay for a portion of the expansion related capital improvements. 3. The facility cost data and engineering design criteria provided by the IRCDUS Engineering staff for this study appear to be reasonable and representative. 4. No adjustments to the IRCDUS' current LOS standards are required. 5. IRCDUS currently imposes meter connection charges, deposits and other fees for new customers connecting to the system. Such fees are related to recovery of operating costs associated with establishing a new customer rather than capacity to serve the customer. As such, these other charges are not related to impact fees. Findings and Conclusions 1 25 Indian River County Utilities Department Water and Wastewater Impact Fee Study September 27, 2018 6. IRCDUS should update impact fees every five years or whenever significant level of change occurs to costs, capacities and/or LOS. 7. IRCDUS should consider conducting impact fee study reviews periodically (minimum of 3 - year intervals) or when there are any material capacity changes. Findings and Conclusions 1 26 218 Wastewater Treatment 219 Water Production 235 General - Engineering 257 Bio Ops 265 Customer Service 268 Wastewater Collection 269 Water Distribution 282 Osprey Marsh Subtotal Delete Subtotal Transmission Land Subtotal Total 408 Schedule 1 Summary of Asset Provide by IRCDUS Water Wastewater General Treatment Transmission In -Line Treatment Transmission In -Line Plant $0 $4,043,180 $0 $75,846,996 $37,658,208 $7,359,828 $0 92,380,080 92,589,249 2,208,628 0 0 0 216,720 0 0 0 0 0 0 7,862,499 0 0 0 16,512,702 0 0 0 0 0 0 0 0 0 0 0 1,906 13,532 15,721,365 75,922,943 4,757,322 11,420 10,232,534 65,137,253 0 0 424,964 20,195 0 9,893,422 0 0 0 0 0 0 $112,506,036 $161,771,588 $2,222,160 $108,081,063 $114,006,114 $12,137,345 $8,090,640 $0 -$161,771,588 $0 $0 -$114,006,114 $0 $0 $112,506,036 $0 $2,222,160 $108,081,063 $0 $12,137,345 $8,090,640 $0 $109,043,937 $2,222,160 $0 $77,761,141 $12,137,345 $0 1,334,803 0 145,316 4,506,787 0 0 553,681 $1,334,803 $109,043,937 $2,367,476 $4,506,787 $77,761,141 $12,137,345 $553,681 $113,840,839 $109,043,937 $2,367,476 $112,587,850 $77,761,141 $12,137,345 $8,644,321 408 Schedule 2 Determination of Bond Financing Series 1993 1996 2015 Total Water Plant $1,125,000 $9,000,000 $9,000,000 $19,125,000 Storage 3,200,000 0 0 3,200,000 Storage 975,000 0 0 975,000 Lines 3,200,000 1,000,000 0 4,200,000 Acquisition 0 2,500,000 0 2,500,000 Total Bonds $8,500,000 $12,500,000 $9,000,000 $30,000,000 Original Asset Cost $126,618,542 Percent Bond Funded 23.69% Wastewater Plant $4,300,000 $12,500,000 $12,500,000 $29,300,000 Lines 4,900,000 2,130,000 0 7,030,000 Acquisition 0 2,500,000 0 2,500,000 Total Bonds $9,200,000 $17,130,000 $12,500,000 $38,830,000 Original Asset Cost $111,953,053 Percent Bond Funded 34.68% 409 Schedule 3 219 Water Treatment Asset Summary Facility ENR CCI Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $177,638 $216,720 Water Treatment Plant WT $59,785,442 $92,380,080 In-Line/Off Site High Service Pumping & Stroage WIL $1,132,185 $2,208,628 Wastewater Collection WWC $0 $0 Water Distribution System WD $48,253,603 $92,589,249 Cannot Tie To Project CTTP $1,438,623 $2,580,737 1 of 5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 6146A 7065 IXORA WAREHOUSE BUILDING GP 09/30/09 $151,013 1.2063 $182,167 139830 8058 MIRAFLORES WATER LINE WD 11/01/91 23,970 2.1382 51,252 137840 8058 NO. BEACH EXPANSION - WELLS WT 01/30/92 139,424 2.0738 289,141 71620 8060 WATER DISTRIBUTION SYSTEM WD 02/01/82 151,857 2.7027 410,431 71630 8060 WATER REPUMP STATION WIL 02/01/82 95,000 2.7027 256,761 71740 8060 WATER DISTRIBUTION SYSTEM WD 02/01/82 379,831 2.7027 1,026,586 137880 8060 NEWPORT ISLAND WATER SYS. WD 02/07/92 47,563 2.0738 98,637 138530 8058 8TH ST. CONNECTING WATER LINE WD 02/24/92 19,309 2.0738 40,044 138540 8060 23RD AVE./NO.OF 8TH ST. WATER WD 02/24/92 19,579 2.0738 40,603 138550 8060 25TH AVE./NO.OF 8TH ST WATER WD 02/24/92 18,036 2.0738 37,403 138560 8060 26TH AVE./NO.OF 8TH ST WATER WD 02/24/92 28,020 2.0738 58,108 138570 8060 26TH AVE./SO.OF 8TH ST WATER WD 02/24/92 25,718 2.0738 53,335 139770 8058 SILVER OAKS WATER LINE WD 03/01/92 19,532 2.0738 40,505 138900 8060 THE GROVE OF VERO - WATER DIST WD 03/03/92 116,807 2.0738 242,236 140470 8060 ST. JOHN CATHOLIC - WATER LINE WD 05/01/92 33,501 2.0738 69,474 140490 8060 TANGLEWOOD MOB HOME PK -WATER WD 05/01/92 45,918 2.0738 95,226 140700 8060 SQUIRE VILLAGE - WATER LINE WD 06/16/92 30,266 2.0738 62,765 140710 8058 SQUIRE VIL MOB HOME PK -WATER WD 06/16/92 31,440 2.0738 65,201 140690 8058 24TH AV/GLENDALE TERR-H20 LINE WD 06/18/92 29,034 2.0738 60,212 140720 8058 50TH CT/OLD SUGAR MILL ESTATES WD 06/18/92 34,306 2.0738 71,144 141800 8060 GHA ST. DAVIDS LTD. WD 06/22/92 4,090 2.0738 8,482 141510 8060 36TH AV WATER MAIN (FLA ACRES) WD 09/01/92 24,813 2.0738 51,459 141400 8060 WINDSOR PROP WATER DIST-PH II WD 09/04/92 39,540 2.0738 81,999 144380 8060 ANITA PARK (38TH PL) H2O LINE WD 10/01/92 26,572 2.0738 55,105 145540 8058 12TH STREET WATER LINE WD 10/01/92 1,023,315 2.0738 2,122,172 145550 8058 90TH AVE/8TH ST. WATER LINE WD 10/01/92 79,904 2.0738 165,706 145570 8058 CHARLOTTE AVE. - WATER LINE WD 10/01/92 36,644 2.0738 75,993 145870 8058 ROYAL POINCIANA H2O LINE WD 10/01/92 233,351 2.0738 483,929 147080 8058 ROCKRIDGE WATER LINES WD 10/01/92 170,378 2.0738 353,333 147110 8060 CITY OF VERO BEACH WATER SYS. WD 10/01/92 2,882 2.0738 5,977 144400 8060 WATER EXPANSION (PH 1) WD 11/01/92 2,255,463 2.0738 4,677,428 147090 8060 GRAND HARBOR(IRB/53RD ST) WD 11/06/92 106,014 2.0738 219,855 144470 8060 COUNTRYSIDE S/D (38TH SQ) -H20 WD 12/01/92 56,825 2.0738 117,845 144390 8060 THE MEADOWS(41ST CT) WAT.MAIN WD 01/01/93 25,084 1.9843 49,772 144370 8060 KINGS HWY S/D - H2O LINE WD 01/15/93 41,448 1.9843 82,243 145520 8060 GHA/HARBOR VILLAGES WATER LINE WD 03/04/93 54,803 1.9843 108,744 145500 8060 TIMBER RIDGE - WATER LINES WD 04/06/93 13,400 1.9843 26,589 145690 8060 WAFFLE HOUSE WATER LINES WD 04/12/93 6,773 1.9843 13,440 145860 8060 GRAND HARBOR H2O STORAGE TANK WT 04/22/93 447,350 1.9843 887,659 147790 8058 PHASE II -WATER MAIN WD 05/01/93 305,902 1.9843 606,990 146280 8060 RIVERWALK SHOP./CTR.WATER LINE WD 05/04/93 27,876 1.9843 55,314 146290 8060 RIVERWALK S/C WATER LINE WD 05/04/93 92,214 1.9843 182,977 612410 7065 NO. BCH WTP BLDG EXPANSION WT 06/01/93 1,637,825 1.9843 3,249,873 147920 8058 WATER LINE-IXORA PARK/GLENACRE WD 06/30/93 74,762 1.9843 148,347 147830 8058 GLENDALE LAKES S/D WATER LINE WD 07/01/93 135,908 1.9843 269,678 71580 7065 RO WATER PLANT BLDG -OSLO RD WT 07/15/83 4,873,350 2.5425 12,390,727 71590 8058 DISTRIBUTION SYSTEM WD 07/15/83 1,068,417 2.5425 2,716,500 71600 8058 IN GROUND WATER STORAGE TANK WT 07/15/83 360,000 2.5425 915,317 147590 8058 SEB. MIDDLE/HIGH SCH H2O LINE WD 08/01/93 488,739 1.9843 969,787 147820 8058 WATER LINE -SEBASTIAN MID -HI WD 08/01/93 1,700,295 1.9843 3,373,830 147840 8058 WATER LINE -SEBASTIAN MID HIGH WD 08/01/93 8,143 1.9843 16,157 147860 8060 45TH ST. WATER EXTENSION WD 08/01/93 8,106 1.9843 16,085 147640 8060 VERO BUILDING CORP -WATER LINE WD 08/20/93 21,029 1.9843 41,727 147800 8058 PHASE I -WATER LINE WD 09/01/93 387,552 1.9843 769,005 147870 8058 WATER LINE -WOOD HOLLOW WD 09/01/93 55,650 1.9843 410110,424 1 of 5 Schedule 3 2of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 147880 8058 WATER LINE -PINEWOOD LANE WD 09/01/93 24,946 1.9843 49,499 147910 8058 WATER LINE-RIVENBARK/PINEVIEW WD 09/01/93 119,545 1.9843 237,208 147750 8060 VERO COMFORT INN/SHONEYS WD 09/08/93 4,248 1.9843 8,430 715820 7065 MEMBRANE PLUS OTHER -SEE FILE WT 09/30/85 43,211 2.4644 106,487 715920 8058 TREASURE COAST/IXORA DIST SYST WD 09/30/85 384,877 2.4644 948,478 715930 8058 TREASURE COAST/IXORA DIST SYST WD 09/30/85 125,413 2.4644 309,064 715940 8059 DISTRIBUTION SYSTEM -SO COUNTY WD 09/30/85 4,400 2.4644 10,843 1344910 8060 COPELAND LANDING - PHASE II WD 10/01/93 33,548 1.9843 66,568 153770 8058 N. IRC PH I WATER EXPANSION WD 10/01/93 238,203 1.9843 472,657 153780 8058 S. CO. R/0 DEEP WELL EXPANSION WT 10/01/93 195,202 1.9843 387,331 1455210 8060 GHA/HARBOR VILLAGES -WATER LINE WD 10/11/93 29,434 1.9843 58,405 61740 8058 S. CO. WTP FAC GDU TRANS/DIST WD 10/13/93 898,972 1.9843 1,783,795 61750 8058 GDU HYDRANTS/LINES SYS. EXIST WD 10/13/93 9,275 1.9843 18,404 71700 8058 WATER TRANSMISSION MAIN WD 11/01/78 165,175 3.7241 615,123 153540 8058 CASA RIO WATER LINE WD 11/01/93 65,878 1.9843 130,719 153590 8058 16TH PLACE WATER MAIN WD 11/01/93 39,367 1.9843 78,115 717135 8058 WATER DISTRIBUTION SYSTEM WD 11/01/78 568,568 3.7241 2,117,383 71720 8058 WATER STORAGE TANK WT 11/01/78 341,660 3.7241 1,272,365 149090 8060 ST. DAVIDS ISL. WATER LINE WD 11/06/93 16,715 1.9843 33,166 149400 8060 ROSEWOOD COURT -WATER LINE WD 11/17/93 44,165 1.9843 87,634 153580 8058 FLORA LANE(62ND PL) WATER LINE WD 12/01/93 35,925 1.9843 71,285 150820 8060 SEA OAKS TENNIS VILLAS WATER WD 12/23/93 17,989 1.9843 35,696 153530 8058 SHADY OAKS WATER LINE WD 01/01/94 104,355 1.9116 199,487 153660 8058 OSLO RD./74TH AVE WATER LINE WD 02/01/94 122,217 1.9116 233,631 153520 8058 PINEWOOD ESTATES (34TH AVE) WD 03/01/94 30,116 1.9116 57,571 153550 8058 OSLO RD & 1-95 WATER LINE WD 04/01/94 731,167 1.9116 1,397,708 153790 8058 IRC WATER EXPANSION - PH 11 WD 04/01/94 1,119,870 1.9116 2,140,758 153800 8058 IRC PH II WATER EXPANSION WD 04/01/94 429,893 1.9116 821,788 151010 8060 WAL-MART STORES WATER LINE WD 04/15/94 240,542 1.9116 459,823 153450 8058 IRC/WATER EXPANSION - PH III WD 05/01/94 252,644 1.9116 482,957 153500 8058 IRC/WATER EXPANSION - PH 111 WD 05/01/94 965,194 1.9116 1,845,076 153640 8058 54TH AVE/RAINTREE WATER LINE WD 05/01/94 33,209 1.9116 63,483 1475910 8058 SEB MIDDLE/HIGH SCH H2O LINE WD 05/27/94 6,057 1.9116 11,579 153630 8058 NEW HORIZONS MHP WATER LINE WD 06/01/94 12,637 1.9116 24,157 153680 8058 CLUB GROVE ESTATES WATER LINE WD 06/01/94 44,970 1.9116 85,964 153560 8058 47TH AVE SW WATER LINE WD 07/01/94 22,629 1.9116 43,257 153310 8060 MAJESTIC PARTNERS OF VB, LTD. WD 08/25/94 18,326 1.9116 35,032 153720 8060 WALMART STORES WATER DIST. WD 09/23/94 86,999 1.9116 166,308 153760 8060 WALMART WATER DIST. WD 09/23/94 125,850 1.9116 240,575 1478210 8058 SEBASTIAN MID -HI WATER LINE WD 10/01/94 4,570 1.9116 8,736 1537910 8058 IRC WATER EXPANSION PH 11 WD 10/01/94 5,000 1.9116 9,558 155520 8058 10TH COURT S.W. WATER LINE WD 10/01/94 33,303 1.9116 63,662 155530 8058 1. R. BLVD. PH IV WATER PROJ WD 10/01/94 43,969 1.9116 84,051 1555310 8058 I.R. BLVD PH IV WATER ADDITION WD 10/01/94 10,440 1.9116 19,957 159660 8058 CR510 & 58TH AVE - WATER LINE WD 10/01/94 31,096 1.9116 59,443 155540 8060 HORIZON OUTLET CENTER WD 10/10/94 165,575 1.9116 316,515 155820 8060 GHA-HARBOR/ANDREWS ISLAND WD 10/13/94 49,310 1.9116 94,261 1444710 8060 COUNTRYSIDE -NO. WATER DISTRIB. WD 10/27/94 63,879 1.9116 122,112 1533110 8060 MAJESTIC PARTNERS OF VERO BCH WD 11/03/94 4,070 1.9116 7,781 155960 8060 LAUREL HOMES WATER DISTRIBTN WD 11/29/94 21,316 1.9116 40,748 717110 8058 DISTRIBUTION SYSTEM WD 12/01/84 74,292 2.4935 185,246 155970 8058 ST. JOHN CHURCH DEV. AGREEMT. WD 12/19/94 22,176 1.9116 42,392 156820 8060 TIMBER RIDGE -E. POINTE COURT WD 12/30/94 12,298 1.9116 23,509 156490 8060 RANCHLAND MOBILE HOME PARK WD 01/01/95 21,902 1.8896 41,386 159610 8058 N. CO. WATER TREATMENT PLANT WT 01/01/95 3,636,781 1.8896 6,872,060 159630 8058 SR 60 & 1-95 WATER LINE WD 01/01/95 350,234 1.8896 661,802 159720 8058 SEBASTIAN WAL-MART WATER LINE WD 01/01/95 142,865 1.8896 269,957 159840 8059 CDM GIFFORD & WRWWTP ANALYSIS WD 01/01/95 81,843 1.8896 154,651 159880 8058 1. R. MEM HOSP WATER L1NE(R&R) WD 01/01/95 5,800 1.8896 10,960 156790 8060 RIVER BOAT CLUB WATER MAIN WD 01/05/95 33,900 1.8896 64,057 156580 8060 WATER MAIN EXTENSION WD 01/13/95 20,251 1.8896 38,266 156850 8060 SHADY REST MOBILE HOME PARK WD 01/31/95 11,931 1.8896 22,544 156840 8060 ROSEWIND S/D WATER LINE WD 02/08/95 22,560 1.8896 42,628 157950 8060 VILLAGE OF LEXINGTON PH II&III WD 02/24/95 22,760 1.8896 43,007 159850 8058 WHISPERING PALMS H2O (R&R) WD 03/01/95 180,392 1.8896 340,868 157690 8060 OAK TERRACE WATER LINE WD 04/19/95 40,436 1.8896 76,408 157640 8060 WATER MAIN - PALM GARDENS WD 05/02/95 24,319 1.8896 45,953 157650 8060 STONEBRIDGE WATER DIST. WD 05/02/95 71,727 1.8896 411135,535 2of5 Schedule 3 3of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 159690 8058 ROSELAND WATER MAIN -PH IV WD 06/01/95 190,693 1.8896 360,333 159710 8058 SEBASTIAN RIVER HOSP.-WATER WD 06/01/95 9,181 1.8896 17,349 159740 8058 25TH AVE & 12TH ST WATER LINE WD 06/01/95 11,467 1.8896 21,668 159760 8058 PALM GARDENS HOME WATER LINE WD 06/01/95 21,465 1.8896 40,560 159940 8058 WALMART VERO BCH - WATER WD 06/01/95 147,713 1.8896 279,119 159870 8060 INDIAN RIVER APARTMENT HOMES WD 06/23/95 97,733 1.8896 184,676 158290 8060 WENDYS RESTAURANT WATER SYS. WD 06/27/95 27,372 1.8896 51,723 158770 8060 SEA OAKS DUNE HOUSE I & 11 WD 07/25/95 12,502 1.8896 23,624 159650 8058 N. CO. WATER TOWER-ROSELAND WIL 09/01/95 961,129 1.8896 1,816,149 159680 8058 16TH ST. WATER LINE WD 09/01/95 110,504 1.8896 208,808 159730 8058 9TH COURT WATER LINE WD 09/01/95 21,724 1.8896 41,050 159750 8058 WENDYS RESTAURANT WATER LINE WD 09/01/95 17,997 1.8896 34,007 159860 8058 10TH CT./8TH ST. WATER LINE WD 09/01/95 38,249 1.8896 72,276 159910 8058 TROPIC COLONY WATER LINE (R&R) WD 09/01/95 211,431 1.8896 399,519 159920 8059 PINEVIEW PARK SEWER WD 09/01/95 105,796 1.8896 199,912 159950 8058 43RD AVE & STH ST. SW - WATER WD 09/01/95 25,350 1.8896 47,901 717120 8058 DISTRIBUTION SYSTEM WD 09/30/85 77,158 2.4644 190,146 788820 8060 WATER DISTRIBUTION SYSTEM WD 09/30/85 1,219,616 2.4644 3,005,576 160930 8060 WATER DISTRIBUTION SYSTEM WD 10/01/95 657,484 1.8896 1,242,381 160940 8058 WATER DISTRIBUTION SYSTEM WD 10/01/95 2,379,235 1.8896 4,495,801 162310 8060 I.R. CLUB WATER PH I, 11, 111 WD 10/01/95 147,339 1.8896 278,411 160840 8060 NATIONAL HEALTH CARE A.C.L.F. WD 11/12/95 71,727 1.8896 135,535 163560 8058 NATIONAL HEALTH CARE - WATER WD 01/01/96 140,103 1.8395 257,720 163620 8058 U.S.1 N. OF CR510 - WATER WD 01/01/96 1,369,389 1.8395 2,518,993 163670 8058 S. CO. R/O PLANT EXP. PH II WD 01/01/96 2,751,561 1.8395 5,061,502 163720 8058 82ND AVE WATER MAIN WD 01/01/96 465,173 1.8395 855,687 160970 8060 SR60/1-95 COMMERCIAL PARK WD 01/24/96 48,698 1.8395 89,580 160990 8060 OAK POINT S/D WATER SYSTEM WD 01/24/96 12,550 1.8395 23,085 161010 8060 SEA OAKS NW PHASE If WD 01/24/96 13,342 1.8395 24,543 162300 8060 VILLAGE GREEN WATER CONNECTION WD 03/07/96 59,376 1.8395 109,222 163690 8058 VERO BCH HIGHLANDS WATER EXP. WD 04/01/96 883,171 1.8395 1,624,595 715830 7065 SO. CO. R/0 PLT EXPAN.- PH WT 04/01/91 5,313,490 2.1382 11,361,087 162340 8060 WATER DISTRIBUTION WD 04/16/96 6,860 1.8395 12,619 163570 8058 SUNDOWNERS SUB. DIV. WATER WD 05/01/96 39,965 1.8395 73,515 163240 8058 IRC WATER EXP PH V WD 06/01/96 1,591,585 1.8395 2,927,724 163250 8058 IRC WATER EXP PH IV WD 06/01/96 1,680,745 1.8395 3,091,733 163300 8058 WATER LINE - HOBART LANDING WD 06/01/96 113,808 1.8395 209,350 163580 8058 VERO GLENN -WATER ASSESSMENT WD 07/01/96 32,688 1.8395 60,129 163590 8058 MIRA FLORES 2 -WATER WD 07/01/96 37,144 1.8395 68,326 163610 8058 INDIAN RIVER DR. - WATER WD 07/01/96 146,832 1.8395 270,098 163730 8058 U.S. 1/CR510 TO GRAND HARBOR WD 07/01/96 1,412,270 1.8395 2,597,874 717130 8058 NORTH COUNTY - S. GIFFORD RD. WD 09/30/86 103,292 2.4070 248,622 167020 8060 ISLAND CLUB S/D WATER PH I WD 10/01/96 102,897 1.8395 189,280 167120 8060 STONEBRIDGE OFFSITE WATER WD 10/01/96 63,765 1.8395 117,296 167140 8060 N. R.O.W. QUAY DOCK RD - WATER WD 10/01/96 34,700 1.8395 63,831 167150 8060 STERLING HOUSE OFFSITE WATER WD 10/01/96 18,710 1.8395 34,417 167160 8060 STERLING HOUSE ON SITE WATER WD 10/01/96 17,506 1.8395 32,203 166890 8060 HAMILTON ISLAND - WATER WD 10/22/96 28,256 1.8395 51,977 166910 8060 ST. CATHERINES ISLAND -WATER WD 10/22/96 43,229 1.8395 79,519 166930 8060 ST. GEORGES ISLAND - WATER WD 10/22/96 23,432 1.8395 43,104 166950 8060 ST. ANNES ISLAND - WATER WD 10/22/96 68,724 1.8395 126,418 166970 8060 OAK HARBOR - WATER WD 10/22/96 115,309 1.8395 212,110 166990 8060 ST. JAMES ISLAND - WATER WD 10/22/96 77,448 1.8395 142,466 166870 8060 HARBOR VILLAGE PH IV -WATER WD 11/27/96 20,707 1.8395 38,090 167180 8060 MCDONALDS CR512 - WATER WD 11/27/96 6,650 1.8395 12,233 717131 8058 NO CO. S. GIFF-JAIL PUMP STA. WIL 12/02/86 1,200 2.4070 2,888 27993 8058 SOUTH CO R/0 ACID TANK REPLACEMENT WT 12/09/14 235,166 1.0543 247,924 166850 8060 HARBOR VILLAGE PH III -WATER WD 05/06/97 50,169 1.7745 89,022 167040 8060 ISLAND CLUB S/D WATER PH II WD 05/06/97 25,113 1.7745 44,561 167210 8060 1ST BAPTIST CHURCH WINTER BCH WD 05/21/97 72,800 1.7745 129,181 167080 8060 WAL-MART SR60 - WATER WD 06/12/97 10,695 1.7745 18,978 167060 8060 RIVERPOINT S/D WATER WD 06/21/97 46,579 1.7745 82,652 167100 8060 ORCHID ISLAND - WATER WD 06/21/97 112,156 1.7745 199,017 166210 8058 26TH ST. WATER (SBA -82A) WD 07/21/97 909,341 1.7745 1,613,588 166220 8058 45TH ST WATER LINE WD 07/21/97 427,591 1.7745 758,743 166240 8058 HICKORY SANDS WATER WD 07/21/97 27,036 1.7745 47,974 166260 8058 PONDEROSA ESTATES WATER WD 07/21/97 60,035 1.7745 106,530 166270 8058 SUBURBAN ACRES WATER WD 07/21/97 35,625 1.7745 412 63,215 3of5 Schedule 3 4of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 166280 8058 GDU/VERO BCH HIGHLANDS WD 07/21/97 1,344 1.7745 2,384 166320 8058 JUNGLE TRAIL WATER LINE EXT. WD 07/21/97 202,290 1.7745 358,956 166330 8058 WATER EXPANSION PH VI WD 07/21/97 814,508 1.7745 1,445,311 166350 8058 CORRECTIONAL FACILITY WATER WD 07/21/97 31,549 1.7745 55,982 166360 8058 S. CO. R/0 ODOR CONTROL WT 07/21/97 17,427 1.7745 30,923 166380 8058 SR60 (66AVE&62DR) WD 07/21/97 96,413 1.7745 171,081 166400 8058 48TH PL & 28TH CT WATER WD 07/21/97 13,078 1.7745 23,206 166410 8058 STERLING HOUSE WATER WD 07/21/97 99,313 1.7745 176,226 166440 8058 ISLAND CLUB WATER WD 07/21/97 364,627 1.7745 647,015 166450 8058 CONNECTICUT MHP WATER WD 07/21/97 14,013 1.7745 24,866 166470 8058 DIXIE OAK MANOR WATER WD 07/21/97 79,844 1.7745 141,680 166500 8058 LURIAS PLAZA WATER WD 07/21/97 12,135 1.7745 21,532 166720 8060 INDIAN RIVER CLUB - WATER WD 08/05/97 34,538 1.7745 61,286 166620 8058 INDIAN RIVER APARTMENTS -WATER WD 08/12/97 55,268 1.7745 98,071 166630 8058 KYLES RUN - WATER WD 08/12/97 290,506 1.7745 515,490 183130 8060 LOUISIANA AVE WATER WD 06/10/98 122,830 1.7463 214,496 183140 8060 WEST MEADOWS WATER WD 06/10/98 61,452 1.7463 107,313 183330 8060 FLORAVON SHORES (110TH ST) WD 06/29/98 28,655 1.7463 50,039 172510 8060 N BCH MASTER PLAN WATER PLANT WT 09/22/98 569,399 1.7463 994,332 172520 8060 N CO WELL FIELD WT 09/22/98 380,479 1.7463 664,424 172540 8060 STONEBRIDGE S/D MAIN EXTENSION WD 09/22/98 88,057 1.7463 153,772 172560 8060 9TH CT WATER LINE LOOP WD 09/22/98 6,766 1.7463 11,815 172590 8060 WABASSO QUICK MART WATER WD 09/22/98 25,526 1.7463 44,576 172720 8058 S CO R/0 PLANT MEMBRANE REPL WT 09/23/98 235,417 1.7463 411,105 223161 8058 MISC CAPITALIZED IMPROVEMENTS WD 02/01/05 74,986 1.3884 104,111 22316-2 8058 MISC WATER IMPROVEMENTS WD 04/13/05 108,357 1.3884 150,443 192010 8058 N. CO. R/0 PLANT -PHASE 11 WT 04/30/00 7,102,838 1.6618 11,803,430 192020 8058 N. CO. R/0 PLANT PHASE II WT 04/30/00 544,064 1.6618 904,121 194150 8058 SEBASTIAN WATER PHASE II B WD 09/30/00 162,087 1.6618 269,355 194160 8058 SEBASTIAN WATER PHASE II B WD 09/30/00 1,012,245 1.6618 1,682,139 788810 8058 WATER DISTRIBUTION SYSTEM WD 10/01/90 618,090 2.1847 1,350,341 201690 8058 DIXIE HEIGHTS WATER MAIN WD 09/30/01 903,572 1.6298 1,472,667 201700 8058 17TH ST. 12"" MASTER PLAN WM WD 09/30/01 253,490 1.6298 413,146 206990 8058 SEBASTIAN PHASE II D&E WD 03/08/02 3,061,080 1.5812 4,840,233 24120A 8060 FIRE STATION #5 WD 04/09/07 5,699 1.2978 7,395 24255A 8060 IRC EMERGENCY OPERATIONS CENTER GP 07/26/07 26,625 1.2978 34,553 26086 8058 SPOONBILL BRINE MARSH WT 05/17/11 2,059,878 1.1398 2,347,852 26331 8058 NORTH COUNTY R/0 WELLS 4-9 WT 03/31/12 4,024,316 1.1107 4,469,637 192010A 8058 NORTH COUNTY R/0 PLANT EXPANSION WT 07/30/09 23,729,119 1.2063 28,624,462 201610 8058 VERO BEACH LANDINGS WATER R&R WD 09/30/01 12,898 1.6298 21,022 166510 8058 13TH PL WATER R&R WD 07/21/97 18,434 1.7745 32,710 166520 8058 SU-RENE MHP MAIN R&R WD 07/21/97 11,493 1.7745 20,394 166550 8058 GIFFORD WATER TANK R&R WIL 07/21/97 74,856 1.7745 132,829 26222A 6063 GENSET DIESEL GENERATOR INSTALLATION WT 08/16/12 93,409 1.1107 103,745 26222 6063 GENSET DIESEL 125OKW GENERATOR WT 09/15/11 191,991 1.1398 218,832 27918 8058 R/0 PLANTS LIME SLURRY INJECTION WT 01/31/15 2,730,876 1.0302 2,813,333 26319 8058 SOUTH CO R/0 CHEMICAL FEED SYSTEM UPGR WT 03/22/12 132,040 1.1107 146,651 194220 8058 S. CO. R/0 ACID TANK REHAB WT 09/30/00 74,339 1.6618 123,535 22316-3 8058 MISC WATER IMPROVEMENTS - 3RD QTR WD 07/11/05 93,082 1.3884 129,235 21173-1 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 12/31/02 70,908 1.5812 112,121 21173-2 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 03/31/03 98,119 1.5444 151,532 21173-3 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 06/30/03 79,705 1.5444 123,094 21173-4 8058 MISC. WATER IMPROVEMENTS FY 2002-2003 WD 10/01/03 36,202 1.5444 55,909 21762-1 8058 MISC. WATER IMPROVEMENTS FY 2003-2004 WD 01/07/04 89,967 1.4530 130,721 21762-2 8058 MISC WATER IMPROVEMENTS FY 2003-2004 WD 03/25/04 123,886 1.4530 180,005 21762-3 8058 MISC WATER IMPROVEMENTS FY 2003/04 WD 07/01/04 84,716 1.4530 123,091 21762-4 8058 MISC WATER IMPROVEMENTS -4TH QTR 03/0 WD 09/30/04 123,618 1.4530 179,615- 79,615_229901 229901 8058 MISC WATER IMPROVEMENTS -1ST QTR WD 12/30/05 62,535 1.3884 86,823 28707A 8058 SCADA CYBER SECURITY NETWORK - WATER WT 06/27/16 49,654 1.0000 49,654 28639 8058 SCADA NETWORK UPGRADE WT 06/29/16 228,004 1.0000 228,004 7158-50 7065 6 FT SECURITY FENCING AROUND PERIMETER WT 05/01/03 10,468 1.5444 16,166 201660 8058 S CO R&R TANK HAZARD WT 09/30/01 10,017 1.6298 16,326 201640 8058 S CO R/0 GENERATOR R&R WT 09/30/01 20,537 1.6298 33,471 28690 6063 SEEPEX PROGRESSIVE FLOURIDE CAVITY PUMI WT 06/07/16 5,294 1.0000 5,294 28691 6063 SEEPEX PROGRESSIVE FLOURIDE CAVITY PUMI WT 06/07/16 5,294 1.0000 5,294 162370 8058 ON-SITE WATER DISTRIBUTION WD 06/12/96 12,760 1.8395 23,472 1608410 8060 ON-SITE WATER IMPROVEMENT WD 02/14/96 6,736 1.8395 12,391 1600310 8058 MISC WATER IMPROVEMENTS WD 03/29/96 29,984 1.8395 413 55,156 4of5 Schedule 3 414 5of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 1538840 8058 MISC. WATER IMPROVEMENTS WD 09/30/95 78,265 1.8896 147,889 160030 8058 MISC. WATER IMP. 1ST QTR WD 12/30/95 21,129 1.8896 39,925 1538820 8058 MISC WATER IMP -FY 94-95 WD 03/30/95 48,849 1.8896 92,305 1538830 8058 MISC. WATER IMPROV 3RD QTR WD 06/30/95 65,168 1.8896 123,142 1538810 8058 MISC WATER IMP FY 94-95 WD 12/21/94 20,545 1.9116 39,275 153880 8058 MISC. WATER IMPROV. FY 93-94 WD 09/30/94 32,935 1.9116 62,960 26289 6061 UTILITY METERS FY 2010-2011 WD 09/30/11 218,154 1.1398 248,652 26639 6061 UTILITY METERS FY 2011-2012 WD 09/30/12 17,382 1.1107 19,306 27428 6061 UTILITY METERS FY 2012 - 2013 WD 09/30/13 130,716 1.0829 141,546 27907 6061 UTILITIES METERS - FY 2013-2014 WD 09/30/14 205,956 1.0543 217,129 223154 6061 MISC WATER METERS - 4TH QTR WD 09/30/05 100,341 1.3884 139,313 28350 6061 UTILITIES METERS - FY 2014-2015 WD 09/30/15 144,022 1.0302 148,370 25289-1 6061 WATER METERS - 1ST QTR WD 01/22/09 42,979 1.2063 51,846 25289-2 6061 WATER METERS - 2ND QTR WD 04/03/09 23,428 1.2063 28,261 25656A 6061 WATER METERS -1ST QUARTER FY 2009-2010 WD 12/30/09 16,648 1.2063 20,083 21764-4 6061 MISC WATER METERS - 4TH QTR 03/04 WD 09/30/04 204,858 1.4530 297,656 167220 8058 CAPTIALIZED INT.EXP. CTTP 09/08/97 1,360,214 1.7745 2,413,645 167240 8058 CAPITALIZED INT. EXP. CTTP 09/08/97 37,882 1.7745 67,221 715910 8058 CAPITALIZED INTEREST EXPENSE CTTP 09/30/85 31,129 2.4644 76,713 716010 8058 CAPITALIZED INTEREST EXPENSE CTTP 09/30/85 9,397 2.4644 23,159 23066 6063 6000 GAL TANK - DIESEL WT 12/01/05 34,626 1.3884 48,074 26083 6063 INDEECO TRIAD CORROSION RESISTENT HEAT WT 04/21/11 2,261 1.1398 2,578 27765 6063 5500 GALLON SNYDER CAPTOR CHLORINE TAP WT 08/21/14 26,445 1.0543 27,879 27766 6063 5500 GALLON SNYDER CAPTOR CHLORINE TAS WT 08/21/14 26,445 1.0543 27,879 27728 6063 6500 GALLON SNYDER CAPTOR CHLORINE TAS WT 06/20/14 28,758 1.0543 30,318 27729 6063 6500 GALLON SNYDER CAPTOR CHLORINE TAI` WT 06/20/14 28,758 1.0543 30,318 27730 6063 6500 GALLON SNYDER CAPTOR CHLORINE TAT WT 06/20/14 28,758 1.0543 30,318 27734 6072 CCTV SECURITY SYSTEM @ 3 H2O TOWERS WT 06/26/14 7,950 1.0543 8,381 27735 6063 CCTV SECURITY SYSTEM @ SOUTH R/0 WT 06/26/14 9,960 1.0543 10,500 27681 6073 WONDERWARE SOFTWARE WT 05/07/14 126,832 1.0543 133,713 26955 6063 STILL MP -1 120V WATER PURIFICATION UNIT WT 04/25/13 2,403 1.0829 2,603 7158-60 7065 6 EXHAUST FANS INSTALLED ON ROOF WT 05/01/03 23,930 1.5444 36,957 110, 787,491 189,975,414 414 5of5 Schedule 4 Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $51,934,444 $75,846,996 In-Line/Off Site Master Pumping Stations WWIL $4,031,799 $7,359,828 General Plant GP $0 $0 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $20,647,659 $37,658,208 Water Distribution System WD $1,680,055 $4,043,180 Cannot Tie To Project CTTP $4,494,475 $7,495,898 1of4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 137850 8059 WISPERING PALMS SEWER SYSTEM WWC 10/30/91 $79,107 2.1382 $169,142 137860 8059 ROSELAND PLAZA SEWER SYSTEM WWC 12/30/91 4,815 2.1382 10,295 140800 8061 COLLINS INVESTMENT CO. WWC 01/16/92 17,345 2.0738 35,970 71640 8061 SEWAGE DISTRIBUTION SYSTEM WD 02/01/82 268,602 2.7027 725,963 71650 7060 SEWER PLANT WWT 02/01/82 310,000 2.7027 837,851 71750 8061 SEWAGE DISTRIBUTION SYSTEM WD 02/01/82 798,901 2.7027 2,159,226 137890 8061 NEWPORT ISLAND SEWER C/L WWC 02/07/92 49,275 2.0738 102,188 140680 8061 CENTRAL ASSEMBLY -SEW. COLL SYS WWC 03/30/92 34,542 2.0738 71,633 140460 8061 ST. JOHN CATH.- SEWER LINE WWC 05/01/92 11,306 2.0738 23,447 140480 8061 TANGLEWOOD MOB HOME PK -SEWER WWC 05/01/92 67,838 2.0738 140,684 140990 8061 COPELANDS LANDING FORCEMAIN WWC 06/10/92 65,937 2.0738 136,742 141790 8061 GHA ST. DAVIDS LTD WWC 06/22/92 3,393 2.0738 7,035 141410 8061 WINDSOR PROP SEWER SYS - PH II WWC 09/04/92 55,303 2.0738 114,688 144410 8061 WAL-MART LIFT STATION WWC 10/01/92 78,955 2.0738 163,739 145560 8059 SEBASTIAN ELE. SCHOOL -SEWER WWC 10/01/92 14,719 2.0738 30,525 145580 8059 WABASSO EXCEPTIONAL SCHOOL WWC 10/01/92 50,560 2.0738 104,852 145590 8059 WHISPERING PALMS SEWER LINE WWC 10/01/92 8,587 2.0738 17,809 145600 8059 82ND AVE,S. FORCE MAIN (SEWER) WWC 10/01/92 82,209 2.0738 170,487 147120 8061 CITY OF VERO BEACH SEWER SYS. WWC 10/01/92 7,614 2.0738 15,790 147100 8061 SERENE ACRES SEWER SYSTEM WWC 11/10/92 8,800 2.0738 18,250 144650 8061 HUMANE SOCIETY SEWER LINE WWC 01/14/93 _ 8,005 1.9843 15,883 147770 8059 LIFT STATION SEWER PROJECT WWIL 02/01/93 17,763 1.9843 35,247 147780 8059 LIFT STATION SEWER PROJECT WWIL 02/01/93 50,572 1.9843 100,349 145530 8061 GHA/HARBOR VILLAGES SEWER LINE WWC 03/04/93 83,490 1.9843 165,665 145510 8061 TIMBER RIDGE - SEWER LINES WWC 04/06/93 19,700 1.9843 39,090 145680 8061 WAFFLE HOUSE SEWER LINES WWC 04/12/93 7,425 1.9843 14,734 145850 8061 CONNECTICUT MOBILE HOME PARK WWC 04/30/93 6,915 1.9843 13,721 146270 8061 RIVERWALK SHOP.CTR SEWER LINE WWC 05/04/93 57,038 1.9843 113,178 146460 8061 HARBOR VILLAGE SEWER LINE WWC 07/23/93 78,473 1.9843 155,711 146550 8059 114TH LANE SEWER LINE - WWC 08/01/93 45,733 1.9843 90,747 147650 8059 PALMER MBH PK LIFT STA & FM WWIL 08/17/93 60,792 1.9843 120,626 147660 8059 PALMER MHP LIFT STATION & FM WWIL 08/17/93 21,921 1.9843 43,498 147630 8061 VERO BUILDING CORP -SEWER LINE WWC 08/20/93 29,521 1.9843 58,577 147810 8059 SEWER LINE -SEBASTIAN WWC 09/01/93 300,627 1.9843 596,522 147850 8059 SEWER LINE-512/SEB MID SCHOOL WWC 09/01/93 197,488 1.9843 391,867 147740 8061 VERO COMFORT INN/SHONEYS WWC 09/08/93 20,783 1.9843 41,239 147760 8059 BLUE CYPRESS LAKE W/W PROJECT WWC 09/24/93 602,721 1.9843 1,195,956 1343810 8061 COPELANDS LANDING -SEWER COLL. WWC 10/01/93 37,944 1.9843 75,291 1455310 8061 GHA/HARBOR VILLAGES -SEWER LINE WWC 10/01/93 16,876 1.9843 33,487 153280 8059 WEST CO. SEWER PLANT EXPANSION WWT 10/01/93 531,265 1.9843 1,054,168 149070 8061 HALE IND. RIV GROVES SEWER LN WWC 10/12/93 2,430 1.9843 4,822 61730 8059 S. CO. WWTP GDU WWT 10/13/93 458,361 1.9843 909,508 149420 8059 RIVER BOAT CLUB SEWER LINE WWC 10/29/93 17,160 1.9843 34,050 1494210 8059 PELICAN SHOPPES PUMPING STA WWIL 10/29/93 50,039 1.9843 99,290 153600 8059 KASHI RANCH/CR512 FORCE MAIN WWC 11/01/93 97,361 1.9843 193,191 149080 8061 ST. DAVIDS ISL SEWER LINE WWC 11/06/93 19,277 1.9843 38,251 149410 8061 ROSEWOOD COURT SEWER SYSTEM WWC 11/17/93 144,181 1.9843 286,092 150830 8061 SEA OAKS TENNIS VILLAS SEWER WWC 12/23/93 22,626 1.9843 44,896 153610 8059 RIVERS EDGE/RIVER WALK F.M. WWC 01/01/94 144,692 1.9116 276,594 153620 8059 LANDFILL L/S FORCE MAIN SEWER WWIL 01/01/94 69,390 1.9116 132,646 153670 8059 SOLID WASTE FAC. FORCE MAIN WWC 01/01/94 18,582 1.9116 35,521 153510 8059 VISTA GARDENS FORCE MAIN SEWER WWC 02/01/94 233,568 1.9116 446,491 613210 8059 SEA OAKS SEW COLL. LINES WWC 03/30/94 2,799 1.9116 5,350 153300 8059 WEST CENTRAL RE -USE MAIN Re Use 04/01/94 1,193,614 1.9116 41,281,728 1of4 Schedule 4 2 of 4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 151020 8061 WAL-MART STORES SEWER LINE WWC 04/15/94 36,503 1.9116 69,780 153650 8059 NEW HORIZONS MHP - SEWER WWC 05/01/94 107,036 1.9116 204,611 27682 8059 REUSE DISTRIBUTION AUTOMATION SYSTEM WWT 05/07/14 211,093 1.0543 222,545 981910 8061 GRAND HARBOR/WOOD DUCK SUB DIV WWC 05/26/94 2,803 1.9116 5,358 153160 8061 KAREN P. LOHSE LIFT STATION WWC 07/07/94 12,846 1.9116 24,557 153570 8059 SUNSHINE TRAVEL TRL SEWER LINE WWC 08/01/94 24,483 1.9116 46,802 153710 8061 WALMART STORES SEWER DIST. WWC 09/23/94 70,127 1.9116 134,056 159570 8059 SEA OAKS WWTP EXPANSION WWT 10/01/94 140,026 1.9116 267,676 159580 8059 N. CO. WWTP EXPANSION WWT 10/01/94 242,718 , 1.9116 463,983 159780 8059 IND RIV DR SEWER COLLECTION SY WWC 10/01/94 135,075 1.9116 258,211 155550 8061 HORIZON OUTLET CENTER WWC 10/10/94 181,534 1.9116 347,024 155830 8061 GHA-HARBOR/ANDREWS ISLAND WWC 10/13/94 115,795 1.9116 221,354 155840 8061 COUNTRYSIDE SEWER DISTRIBUTION WD 10/27/94 121,479 1.9116 232,221 155850 8061 MAJESTIC PARTNERS OF VERO BCH WWC 11/03/94 7,510 1.9116 14,356 155950 8061 LAUREL HOMES SEWER DISTRIB. WD 11/29/94 147,287 1.9116 281,556 1559510 8061 LAUREL HOMES SEWER SYSTEM WWC 11/29/94 50,025 1.9116 95,629 156830 8061 TIMBER RIDGE -E. POINTE CT SW WWC 12/30/94 9,860 1.9116 18,848 159590 8059 WRWWTP RE -USE PUMP SYSTEM WWT 01/01/95 369,813 1.8896 698,799 159600 8059 WR -DEEP WELL DISP. SYSTEM WWT 01/01/95 700,043 1.8896 1,322,800 159620 8059 OSLO RD. FORCE MAIN (SEWER) WWC 01/01/95 575,255 1.8896 1,087,001 159640 8059 SR 60 & 1-95 SEWER LINE WWC 01/01/95 375,407 1.8896 709,369 159670 8059 GROVE ISLE/SO.CO WW INTERCONNE WWC 01/01/95 257,127 1.8896 485,868 159790 8059 OSLO RD. SEWER MAIN -EAST WWC 01/01/95 417,284 1.8896 788,500 156800 8061 RIVER BOAT CLUB - SEWER LINE WWC 01/05/95 43,543 1.8896 82,279 157960 8061 VILLAGE OF LEXINGTON PH II&III WWC 02/24/95 22,450 1.8896 42,422 157110 8061 LIFT STATION & SEWER LINE WWIL 03/28/95 57,640 1.8896 108,917 157660 8061 STONEBRIDGE SUB -DIVISION WWC 05/02/95 118,072 1.8896 223,108 157670 8061 STONEBRIDGE LIFT STATION WWC 05/02/95 67,288 1.8896 127,147 157680 8061 STONEBRIDGE OFFSITE FORCE MAIN WWC 05/02/95 124,554 1.8896 235,358 159900 8059 WOODLAWN MANOR FORCE MAIN WWC 06/01/95 69,636 1.8896 131,584 158780 8061 SEA OAKS DUNE HOUSE I & II WWC 07/25/95 18,241 1.8896 34,467 159830 8059 SR60 S. GRAVITY SEWER WWC 09/01/95 25,790 1.8896 48,733 159930 8059 WATERSEDGE L/S GRAVITY SEWER WWIL 09/01/95 53,465 1.8896 101,028 159700 8059 OLDE OAK PARK REG LIFT STATION WWIL 10/01/95 59,465 1.8896 112,364 160950 8061 WATER DISTRIBUTION SYSTEM WD 10/01/95 279,637 1.8896 528,402 160960 8059 SEWER DISTRIBUTION SYSTEM WWC 10/01/95 939,484 1.8896 1,775,250 162320 8061 INDIAN RIVER CLUB PH I,II,III WWC 10/01/95 225,961 1.8896 426,975 163260 8059 DEEP WELL DISPOSAL SYSTEM WWT 10/01/95 119,273 1.8896 225,378 163270 8059 CENTRAL REGIONAL EFF. DISP. WWT 10/01/95 232,673 1.8896 439,659 163280 8059 CENTRAL REGIONAL EFF. DISP. WWT 10/01/95 1,800,631 1.8896 3,402,471 163380 8061 FORCE MAIN - COACHLAND M/H/PK WWC 10/01/95 285,611 1.8896 539,690 163600 8059 SEBASTIAN LAKES - SEWER WWC 01/01/96 53,247 1.8395 97,948 163630 8059 S. REG. WW REPUMP STATION WWIL 01/01/96 2,285,093 1.8395 4,203,432 163640 8059 DURRANCE PL. SEWER FORCE MAIN WWC 01/01/96 6,042 1.8395 11,114 163650 8059 OSLO RD & I-95 SEWER WWC 01/01/96 3,523 1.8395 6,480 163660 8059 S. CO. WATER COLLECTION SYSTEM WWC 01/01/96 46,618 1.8395 85,754 163680 8059 W. REG. WWTP CLARIFIER WALL WWT 01/01/96 56,126 1.8395 103,243 163700 8059 N. CO. FORCE MAIN AIR VALVE WWT 01/01/96 9,998 1.8395 18,392 163710 8059 LAUREL REGIONAL LIFT STATION WWIL 01/01/96 156,906 1.8395 288,630 160980 8061 SR60/1-95 COMMERCIAL PARK WWC 01/24/96 31,194 1.8395 57,382 161000 8061 OAK POINT S/D SEWER SYSTEM WWC 01/24/96 14,985 1.8395 27,566 161020 8061 SEA OAKS NW PHASE II WWC 01/24/96 5,680 1.8395 10,448 162290 8061 ON-SITE SEWER IMPROVEMENT WWT 02/14/96 16,584 1.8395 30,506 162330 8061 SHADY REST MHP FM & LS WWIL 02/29/96 50,160 1.8395 92,269 162350 8061 SEWER SYSTEM WWC 04/16/96 1,390 1.8395 2,557 162360 8059 ON-SITE SEWER DISTRIBUTION WD 06/12/96 30,500 1.8395 56,105 71730 7060 GIFFORD SEWER PLANT WWT 09/30/81 517,329 2.9245 1,512,912 166840 8061 SANITARY SEWER COLLECTION SYS WWC 10/01/96 3,700 1.8395 6,807 167030 8061 ISLAND CLUB S/D SEWER PH I WWC 10/01/96 163,561 1.8395 300,871 167130 8061 TROPIC SQUARE - SEWER WWC 10/01/96 2,330 1.8395 4,286 167170 8061 STERLING HOUSE ON SITE SEWER WWC 10/01/96 7,581 1.8395 13,946 166900 8061 HAMILTON ISLAND - SEWER WWC 10/22/96 94,038 1.8395 172,983 166920 8061 ST. CATHERINES ISLAND -SEWER WWC 10/22/96 30,368 1.8395 55,862 166940 8061 ST. GEORGES ISLAND - SEWER WWC 10/22/96 20,559 1.8395 37,818 166960 8061 ST. ANNES ISLAND - SEWER WWC 10/22/96 55,857 1.8395 102,748 166980 8061 OAK HARBOR - SEWER WWC 10/22/96 116,874 1.8395 416214,990 2 of 4 Schedule 4 3of4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 167000 8061 ST. JAMES ISLAND - SEWER WWC 10/22/96 91,649 1.8395 168,589 166880 8061 HARBOR VILLAGE PH IV -SEWER WWC 11/27/96 20,912 1.8395 38,468 166860 8061 HARBOR VILLAGE PH 111 -SEWER WWC 05/06/97 87,027 1.7745 154,426 167050 8061 ISLAND CLUB S/D SEWER PH II WWC 05/06/97 32,922 1.7745 58,418 167010 8061 FLORAFAX-SEWER WWC 05/12/97 8,534 1.7745 15,143 167090 8061 WAL-MART SR60 - SEWER WWC 06/12/97 35,285 1.7745 62,612 167070 8061 RIVERPOINT S/D SEWER WWC 06/21/97 56,283 1.7745 99,872 167110 8061 ORCHID ISLAND - SEWER WWC 06/21/97 86,878 1.7745 154,162 166230 8059 DURRANCE RD FORCE MAIN WWC 07/21/97 11,114 1.7745 19,722 166250 8059 129TH ST PETITION SEWER LINE WWC 07/21/97 52,834 1.7745 93,752 166290 8059 CORRECTIONAL FACILITY F/M WWC 07/21/97 26,383 1.7745 46,816 166300 8059 WRWWTP 2.0 MGD EXPANSION WWC 07/21/97 6,461,549 1.7745 11,465,756 166310 8059 ARTIFICIAL WETLANDS @ WRWWTP WWC 07/21/97 2,446,183 1.7745 4,340,653 166340 8059 VISTA PLANTAITON REUSE WWT 07/21/97 33,452 1.7745 59,359 166370 8059 SEBASTIAN SEWER CONNECTIONS WWC 07/21/97 264,513 1.7745 469,367 166390 8059 48TH PL & 28TH CT SEWER WWC 07/21/97 13,235 1.7745 23,485 166420 8058 ARMORY BUILDING WATER WD 07/21/97 33,648 1.7745 59,707 166430 8059 ARMORY BUILDING SEWER WWC 07/21/97 10,098 1.7745 17,919 166460 8059 S. CO. R/0 FORCE MAIN EXT. WWC 07/21/97 29,415 1.7745 52,196 166490 8059 SEBASTIAN WASTEWATER L/S #1 WWIL 07/21/97 39,471 1.7745 70,040 166530 8059 26TH ST REUSE WATER LINE WWT 07/21/97 11,619 1.7745 20,617 166540 8059 OAK HARBOR SEWER WWC 07/21/97 20,600 1.7745 36,554 166710 8061 INDIAN RIVER CLUB - SEWER WWC 08/05/97 109,371 1.7745 194,074 166640 8059 S. CO. EFFLUENT REUSE Re Use 08/12/97 2,582,530 1.7745 4,582,594 172530 8061 N BCH WW REPUMP STA/TRANS SYS WWC 09/22/98 1,416,240 1.7463 2,473,158 172550 8061 STONEBRIDGE S/D FM & LS WWIL 09/22/98 642,807 1.7463 1,122,524 172570 8061 NCWWTP TO CWWTP FORCE MAIN WWC 09/22/98 619,575 1.7463 1,081,954 172580 8061 LAURELWOOD FM & LS WWIL 09/22/98 322,197 1.7463 562,648 172650 8061 WASHINGTON PLAZA LS & GS WWC 09/23/98 124,882 1.7463 218,079 172710 8061 US1, 39TH ST TO 49TH ST WWC 09/23/98 191,739 1.7463 334,830 27364 8059 WASTEWATER PLANT SECURITY SYSTEM WWT 09/30/13 126,042 1.0829 136,485 191930 8059 IR COUNTRY CLUB REUSE SEWER WWT 04/30/00 91,360 1.6618 151,821 193300 8059 S CO WWTP WWT 06/16/00 8,309,903 1.6618 13,809,320 193310 8059 S CO WWTP WWT 06/16/00 494,398 1.6618 821,586 193311 8059 S. CO. WWTP WWT 09/30/00 1,283,782 1.6618 2,133,377 19648-2 7060 BUILDING/MASONRY WWT 01/01/03 21,716 1.5444 33,537 196480 7060 CENTRAL REGIONAL WWTP WWT 03/20/01 11,224,725 1.6298 18,294,374 196481 7060 CENTRAL REGIONAL WWTP WWT 03/20/01 38,041 1.6298 62,000 19648-3 7060 BUILDING/MASONRY WWT 06/12/03 22,079 1.5444 34,098 172531 8059 N BEACH WW REPUMP ST. & TRANS. WWIL 09/30/01 4,755 1.6298 7,750 201630 8059 LATERAL J CANAL FORCE MAIN WWC 09/30/01 52,008 1.6298 84,765 201670 8059 WESTGATE COLONY SEWER WWC 09/30/01 33,588 1.6298 54,743 201920 8062 OAK ISLAND - PHASE 1 WWC 09/30/01 44,380 1.6298 72,331 202000 8062 SEASONS COMMUNITY WWC 09/30/01 277,930 1.6298 452,978 241208 8061 FIRE STATION #5 WWC 04/09/07 3,382 1.2978 4,389 27908 8059 WEST REG WWTF ODOR IMPROVEMENTS WWT 09/30/14 1,161,060 1.0543 1,224,050 8860A 8059 WEST REGIONAL WWTP EXPANSION WWT 09/30/10 23,016,547 1.1749 27,042,285 8860-30 7060 BUILDING/MASONRY WWT 06/30/03 234,345 1.5444 361,915 201650 8059 GARDENIA GARDENS R&R WWC 09/30/01 32,069 1.6298 52,267 166480 8059 VERO BCH HIGHLANDS L/S R&R WWIL 07/21/97 89,362 1.7745 158,570 28675 6066 CAMERA SYSTEM & GATE SECURITY WWT 05/16/16 6,611 1.0000 6,611 28676 6071 CAMERA SYSTEM & GATE SECURITY WWT 05/16/16 7,251 1.0000 7,251 27508 6066 FLOMOTION SYSTEMS PERISTALTIC CL2 PUMP WWT 02/07/14 2,664 1.0543 2,809 27509 6066 FLOMOTION SYSTEMS PERISTALTIC CL2 PUMP WWT 02/07/14 2,664 1.0543 2,809 28187 6060 SNYDER 5500 VST HDLPE CHLORINE TANK WWT 06/25/15 8,712 1.0302 8,975 28188 6060 SNYDER 5500 VST HDLPE CHLORINE TANK WWT 06/25/15 8,712 1.0302 8,975 28208 6066 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 07/09/15 22,317 1.0302 22,991 28209 6066 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 07/09/15 22,317 1.0302 22,991 28210 6066 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 07/09/15 22,317 1.0302 22,991 28703 6071 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 06/24/16 22,939 1.0000 22,939 28704 6071 SNYDER 5500 GALLON CAPTOR CHLORINE TAN WWT 06/24/16 22,939 1.0000 22,939 167230 8059 CAPITALIZED INT. EXP. CTTP 09/08/97 1,163,843 1.7745 2,065,192 167250 8059 CAPITALIZED INT. EXP. CTTP 09/08/97 16,235 1.7745 28,809 196490 7060 CAPITALIZED INTEREST EXT CTTP 03/20/01 3,314,397 1.6298 5,401,897 21174-1 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 12/31/02 14,855 1.5812 23,489 21174-2 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 03/31/03 11,944 1.5444 417 18,446 3of4 Schedule 4 4of4 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 21174-3 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 06/30/03 10,325 1.5444 15,945 21174-4 8059 MISC. SEWER IMPROVEMENTS FY 2002-2003 WWC 10/01/03 21,512 1.5444 33,223 21763-1 8059 MISC. SEWER IMPROVEMENTS FY 2003-2004 WWC 01/07/04 8,677 1.4530 12,607 21763-2 8059 MISC SEWER IMPROVEMENTS FY 2003-2004 WWC 03/25/04 1,146 1.4530 1,665 21763-3 8059 MISC SEWER IMPROVEMENTS FY 2003/04 WWC 07/01/04 3,273 1.4530 4,756 217634 8059 MISC SEWER IMPROVEMENTS -4TH QUARTER WWC 09/30/04 4,053 1.4530 5,889 160020 8059 MISC. SEWER IMP. 1ST QTR WWC 12/30/95 1,013 1.8896 1,913 1538120 8059 MISC SEW IMP(R&R)2ND QTR,94-95 WWC 03/30/95 5,582 1.8896 10,547 223171 8059 MISC SEWER IMPROVEMENTS -1ST QUARTER WWC 02/01/05 5,124 1.3884 7,114 22317-2 8059 MISC SEWER IMPROVEMENTS - 2ND QUARTER WWC 04/13/05 5,820 1.3884 8,080 22317-3 8059 MISC SEWER IMPROVEMENTS - 3RD QTR WWC 07/11/05 23,182 1.3884 32,186 223174 8059 MISC SEWER IMPROVEMENTS -4TH QTR WWC 09/30/05 38,009 1.3884 52,772 $86,564,576 $139,268,431 4of4 Schedule 5 ASSET LOCATION 6305 7066 UTILITY Facility ENR CCI Current DESCRIPTION Classification DATE ACO ACO COST Factor Cost CENTER - 43RD AVE 1of1 GP 419 Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $6,058,490 $7,862,499 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $0 $0 Water Distribution System WD $0 $0 Cannot Tie To Project CTTP $0 $0 ASSET LOCATION 6305 7066 UTILITY Facility ENR CCI Current DESCRIPTION Classification DATE ACO ACO COST Factor Cost CENTER - 43RD AVE 1of1 GP 419 Schedule 6 257 Bio Ops Asset Summary Facility Facility ENR CCI Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $10,568,959 $16,512,702 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $0 $0 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $0 $0 Water Distribution System WD $0 $0 Cannot Tie To Project CTTP $0 $0 420 1of1 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 617920 8064 IRC REG. SLUDGE FACILITY WWT 10/01/94 $3,251,008 1.9116 $6,214,667 617910 8065 IRC REGIONAL SLUDGE FACILITY WWT 12/01/93 2,007,452 1.9843 3,983,308 26223 6072 CAMERA/VIDEO SURVEILLANCE MONITORING SYS WWT 09/15/11 $6,662 1.1398 $7,593 191920 8059 N.CO.WWTP SLUDGE FAC, IMP. WWT 04/28/00 155,317 1.6618 258,104 25903 8064 SLUDGE FACILITY @ LANDFILL WWT 09/08/10 5,148,521 1.1749 6,049,029 $10,568,959 $16,512,702 420 1of1 Schedule 7 269 Water Distribution Asset Summary Facility Wastewater Treatment Plant Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $16,741 $20,195 General Plant GP $0 $0 Water Treatment Plant WT $7,171,035 $10,232,534 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $304,800 $424,964 Water Distribution System WD $48,407,084 $65,137,253 Cannot Tie To Project CTTP $0 $0 1 of 7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 189320 8058 N CO R/O BRINE LINE WT 09/30/99 $773,753 1.7062 $1,320,194 189330 8058 SEBASTIAN WATER -CR512 WD 09/30/99 354,723 1.7062 605,237 189335 8060 SEBASTIAN WATER -CR512 WD 09/30/99 612,496 1.7062 1,045,055 193250 8058 N. BEACH R/O CONVERSION WT 06/16/00 1,740,679 1.6618 2,892,644 193280 8058 98TH AVE WATER & SEWER PROJECT WD 06/16/00 72,410 1.6618 120,330 193320 8058 HAMMOCK LAKES WATER WD 06/16/00 78,728 1.6618 130,829 193460 8058 110TH PLACE WATER ASSESSMENT WD 06/30/00 33,262 1.6618 55,274 223164 8058 MISC WATER IMPROVEMENTS- 4TH QTR WD 09/30/05 175,661 1.3884 243,887 194900 8058 WATER MAIN RELOCATION -37TH ST WD 09/30/00 5,650 1.6618 9,390 194930 8058 SEBASTIAN WATER PHASE 2C WD 09/30/00 1,029,180 1.6618 1,710,282 194940 8058 SEBASTIAN WATER PHASE 2C WD 09/30/00 42,009 1.6618 69,809 194970 8058 58TH AVE WATER WD 09/30/00 226,582 1.6618 376,531 23311 8058 WESTWOOD SUBDIVISION WATER WD 05/09/06 40,097 1.3338 53,480 23312 8058 28TH AVE WATER ASSESSMENT WD 05/09/06 8,142 1.3338 10,859 23313 8058 SEBASTIAN PHASE 3D WATER WD 05/09/06 1,961,338 1.3338 2,615,960 23314 8058 SEBASTIAN PHASE 3E WATER WD 05/09/06 32,499 1.3338 43,347 23315 8058 SAN SEBASTIAN SPRINGS WATER MAIN WD 05/09/06 12,368 1.3338 16,496 23373 8058 WILDWOOD SUBDIVISION WATER ASSESSMENT WD 05/09/06 37,880 1.3338 50,523 23374 8058 VAN BERHEN WATER ASSESSMENT WD 05/09/06 30,751 1.3338 41,015 23375 8058 KINGSLAKE SUBDIVISION WATER WD 05/09/06 130,062 1.3338 173,472 23376 8058 WILSON MASONRY WATER MAIN EXTENSION WD 05/09/06 29,679 1.3338 39,585 23684 8058 MAZZARELLA AUTO FORCE MAIN WD 08/21/06 129,288 1.3338 172,440 23726 8058 BOBBI J WATER MAIN WD 08/31/06 33,108 1.3338 44,158 23727 8058 HAEGER HIGHLANDS WATER ASSESSMENT WD 08/31/06 42,371 1.3338 56,513 23728 8058 WESTSIDE VILLAS SUBDIVISION WD 08/31/06 99,726 1.3338 133,010 23729 8058 GREENLEAF SUBDIVISION WD 08/31/06 59,894 1.3338 79,885 23730 8058 CARLL HEIGHTS WATER WD 08/31/06 28,522 1.3338 38,042 23731 8058 ORANGE HEIGHTS WATER ASSESSMENT WD 08/31/06 124,022 1.3338 165,416 23758 8058 POINT -O -WOODS WATER ASSESSMENT WD 09/29/06 68,066 1.3338 90,783 23759 8058 SQUIRE SUBDIVISION WD 09/29/06 72,684 1.3338 96,944 23759-1 8058 SQUIRE SUBDIVISION WD 09/29/06 3,000 1.3338 4,001 23760 8058 110TH PLACE SEWER WWC 09/29/06 179,230 1.3338 239,051 23761 8058 BLOCK VILLA SUBDIVISION WD 09/29/06 34,317 1.3338 45,771 23766 8058 SOUTH R/0 CLEARWELL WT 09/29/06 3,515,283 1.3338 4,688,556 23767A 8058 ABINGTON WOODS FORCE MAIN WD 09/29/06 72,775 1.3338 97,064 201890 8062 INDIAN RIVER ESTATES WD 09/30/01 51,036 1.6298 83,180 201900 8060 GREYSTONE SUBDIVISION -PHASE 1 WD 09/30/01 25,116 1.6298 40,935 201910 8062 PUBLIX SHOPPING PLAZA WD 09/30/01 175,314 1.6298 285,731 201950 8062 OSPREY POINTE @ GRAND HARBOR WD 09/30/01 23,308 1.6298 37,988 201960 8060 CENTURY 21 BUILDING, SEBASTIAN WD 09/30/01 8,133 1.6298 13,256 201970 8062 HERON CREST ON-SITE UTILITIES WD 09/30/01 246,925 1.6298 402,446 201990 8062 OLD ORCHID GROVE - PHASE 2 WD 09/30/01 76,190 1.6298 124,176 202010 8062 OAK CHASE - PHASE 2 WD 09/30/01 143,834 1.6298 234,424 202030 8060 UNITY CENTER OF VERO BEACH WD 09/30/01 9,415 1.6298 15,345 202040 8062 ATTIC - 60 STORAGE FACILITY WD 09/30/01 21,156 1.6298 34,481 202060 8062 RIVER LAKE ESTATES WD 09/30/01 18,316 1.6298 29,852 202080 8062 POINTE WEST - CENTRAL VILLAGE WD 09/30/01 322,221 1.6298 525,164 202090 8060 RED STICK GOLF COURSE WD 09/30/01 24,210 1.6298 39,458 202110 8062 BLOCKBUSTER VIDEO SR -60 WD 09/30/01 8,568 1.6298 13,964 202130 8062 LUCAS DEVELOPMENT CONTRACTOR WD 09/30/01 15,838 1.6298 25,813 202140 8060 TANDEM HEALTH CARE WD 09/30/01 7,662 1.6298 12,488 206720 8062 CR -512 COMMERCIAL PARK WD 12/20/01 47,192 1.6298 76,915 207010 8060 FOUNTAIN TOWERS WATER SYSTEM WD 03/13/02 24,088 1.5812 38,088 207031 8060 WATERFORD LAKES PHASE I WATER WD 03/13/02 113,678 1.5812 179,750 207041 8060 GRAND HARBOR PODS ""S"" & ""T"" WD 03/13/02 206,050 1.5812 325,810 207051 8060 SABAL TRACE - PHASE I WATER WD 03/13/02 44,781 1.5812 70,809 207061 8060 CITRUS SPRINGS VILLAGES B & C WD 03/13/02 78,856 1.5812 124,688 207071 8060 GRAND HARBOR MARINA VILLAGE WD 03/13/02 9,119 1.5812 14,419 207081 8060 SUNSET COVE WATER WD 03/13/02 20,910 1.5812 421 33,063 1 of 7 Schedule 7 2of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 207091 8060 SUNSET TRACE WATER WD 03/13/02 13,462 1.5812 21,287 207100 8060 GREYSTONE SUBDIVISION PHASE I WD 03/13/02 25,116 1.5812 39,714 209751 8060 WATERS EDGE - PHASE Il WATER WD 07/11/02 113,545 1.5812 179,539 210550 8058 N CO R/0 PLANT TANK HEATER WT 09/30/02 21,256 1.5812 33,610 210610 8058 INDIAN RIVER DR S OF CITY WM WD 09/30/02 215,196 1.5812 340,271 210620 8058 FOUNTAIN TOWERS WATER MAIN WD 09/30/02 20,421 1.5812 32,290 210630 8058 CR512 WATER MAIN EXTENSION WD 09/30/02 6,935 1.5812 10,965 210640 8058 IR COURTS -16"" WATER MAIN WD 09/30/02 544,514 1.5812 860,995 210650 8058 IR COURTS -12"" WATER MAIN WD 09/30/02 113,261 1.5812 179,091 210660 8058 109TH STREET WATER MAIN EXT WD 09/30/02 2,650 1.5812 4,190 210670 8058 WM LOOP - JUNGLE TRAIL/CR510 WD 09/30/02 13,432 1.5812 21,239 210680 8058 25TH AVE WATER MAIN EXTENSION WD 09/30/02 3,258 1.5812 5,152 210690 8058 10TH PLACE WATER MAIN WD 09/30/02 2,661 1.5812 4,208 210700 8058 WOODMERE TRADE CENTER WATER MN WD 09/30/02 39,154 1.5812 61,911 210710 8058 IRCC 12"" WATER MAIN WD 09/30/02 64,685 1.5812 102,281 210730 8058 CHESSERS GAP WATER MAIN WD 09/30/02 67,752 1.5812 107,130 210790 8058 60 OAKS WATER LINE R&R WD 09/30/02 1,270 1.5812 2,009 210800 8058 51ST STREET WATER SERVICE WD 09/30/02 2,499 1.5812 3,951 210810 8058 87TH ST WM RELOCATE FOR PUB WK WD 09/30/02 7,248 1.5812 11,461 210860 8058 SEBASTIAN WATER ASSESSMENT WD 09/30/02 1,271,797 1.5812 2,010,988 210861 8058 SEBASTIAN WATER ASSESSMENT WD 09/30/02 48,893 1.5812 77,311 210870 8058 CENTURY 21 WATER MAIN WD 09/30/02 28,343 1.5812 44,817 210890 8058 12"" MP WM ALONG PERIWINKLE ST WD 09/30/02 98,683 1.5812 156,040 21134-1 8060 POINTE WEST CEN VILLAGE PHASE III WATER WD 11/01/02 42,807 1.5812 67,687 21135-1 8060 ARBOR TRACE PHASE II WATER SYSTEM WD 11/01/02 120,261 1.5812 190,159 21136-1 8060 8"" WM WEST OF 80TH AVE - SOUTH OF 144TH WD 11/01/02 11,000 1.5812 17,393 21137-1 8060 WINDSOR GOLF COTTAGE, BLOCK 49 - WATER WD 11/01/02 22,156 1.5812 35,033 21201-1 8060 KENWOOD VILLAGE WATER SYSTEM WD 02/01/03 130,383 1.5444 201,359 21202 8060 TERRA LAKES OFFSITE WATER MAIN WD 02/20/03 5,231 1.5444 8,079 21240-1 8060 CITRUS SPRINGS VILLAGE B PHASE H WATER WD 02/28/03 26,180 1.5444 40,432 21200-1 8060 CRYSTAL FALLS OF VERO - WATER SYSTEM WD 02/01/03 83,250 1.5444 128,569 21265-1 8060 IND RIVER SOCCER ASSOC FAIRGROUNDS WATER WD 03/31/03 15,458 1.5444 23,873 21290-1 8060 PINE RIDGE CLUB SUBDIVISION WATER WD 03/31/03 60,540 1.5444 93,496 21353-1 8060 SEBASTIAN LAKES PHASE III WATER WD 04/30/03 38,792 1.5444 59,909 21360-1 8060 WATERFORD LAKES PHASE 11 SEWER WWC 04/30/03 74,200 1.5444 114,592 21396-1 8060 GRACE PINES SUBDIVISION WATER WD 05/01/03 28,800 1.5444 44,478 21429-1 8060 CITRUS SPRINGS (ALONG STH ST SW) WATER WD 06/05/03 296,626 1.5444 458,099 21428-1 8060 EMERALD ESTATES SUBDIVISION WATER WD 06/30/03 78,102 1.5444 120,618 21494-1 8060 THE FALLS OF GRAND HARBOR WATER WD 06/30/03 95,053 1.5444 146,797 21509 8058 SEBASTIAN WATER ASSESSMENT - PHASE 313 WD 07/03/03 2,156,855 1.5444 3,330,978 21511 8058 SOUTH COUNTY CHEMICAL PUMPS WT 07/07/03 51,607 1.5444 79,700 21512 8058 WATER MAIN ASSESS-US1 FROM WALMART TO M WD 07/07/03 609,689 1.5444 941,584 21514 8058 ANITA PARK WATER MAIN EXTENSION WD 07/07/03 77,927 1.5444 120,348 21510 8060 EAGLE TRACE SUBDIVISION WATER WD 07/08/03 79,861 1.5444 123,335 21545A 8060 SEA OAKS PLANTATION HOUSE WATER WD 08/11/03 38,450 1.5444 59,381 21614-1 8060 MAJESTIC OAKS SUBDIVISION WATER WD 09/15/03 152,296 1.5444 235,201 21657 8060 CHASE MEADOWS OFFSITE WATER MAIN WD 09/26/03 22,163 1.5444 34,228 21658 8058 NORTH COUNTY R/0 PLANT CHEM ROOM IMP WD 09/30/03 30,729 1.5444 47,457 21659 8058 CHASE MEADOWS WATER MAIN EXTENSION WD 09/30/03 104,962 1.5444 162,100 21660 8058 CHASE MEADOWS WATER MAIN EXTENSION WD 09/30/03 23,040 1.5444 35,582 21663 8058 47TH -49TH AVENUE WATER MAIN EXTENSION WD 09/30/03 28,645 1.5444 44,239 21664 8058 TERRA LAKES WATER MAIN EXTENSION WD 09/30/03 149,420 1.5444 230,759 21686A 8060 THE PRESERVES OF VERO - PHASE II WATER WD 10/15/03 84,039 1.5444 129,786 21687A 8060 LEGEND LAKES PHASE I WATER WD 10/15/03 79,640 1.5444 122,994 21688A 8060 CITRUS SPRINGS - VILLAGE ""C-2"" WATER WD 10/15/03 42,749 1.5444 66,020 21717A 8060 GIFFORD HEALTH CENTER WATER SYSTEM WD 10/31/03 11,371 1.5444 17,561 21718A 8060 OSLO ROAD & 43RD AVE SHOPPING CTR WATER WD 11/05/03 52,498 1.5444 81,076 21719A 8060 PARK PLACE PHASE 2A & 2B WATER WD 11/05/03 93,553 1.5444 144,479 21723 8060 PERFECTION TRUSSES WATER WD 11/14/03 25,846 1.5444 39,916 21734A 8060 PINNACLE GROVE APARTMENTS WATER WD 11/25/03 124,015 1.5444 191,525 21766A 8060 CARRIAGE LAKES OF VERO WATER WD 12/31/03 88,870 1.5444 137,247 21767 8060 GATOR LUMBER FIRE HYDRANT WD 12/31/03 17,833 1.5444 27,541 21757 8060 SYNGENTA CROP PROTECTION, INC. WATER WD 01/05/04 6,284 1.4530 9,131 21758A 8060 CRADLES TO CRAYONS, INC. WATER SYSTEM WD 01/05/04 4,256 1.4530 6,184 21759A 8060 HIGH HAWKS OF VERO PHASE I WATER SYSTEM WD 01/05/04 106,020 1.4530 154,045 21760A 8060 PALMS OF VERO WATER SYSTEM WD 01/05/04 13,650 1.4530 19,833 21761 8060 SEBASTIAN RIVER MEDICAL CENTER WATER WD 01/05/04 2,500 1.4530 3,632 21792A 8060 WALKER WOODS CLUB APARTMENTS WATER WD 01/26/04 92,660 1.4530 134,634 21793A 8060 ANSLEY PARK SUBDIVISION WATER WD 01/26/04 146,966 1.4530 213,540 21873 8058 WHIPOORWHILL ESTATES WATER MAIN WD 02/20/04 56,040 1.4530 81,425 21874 8058 WESTSIDE SUBDIVISION WATER ASSESSMENT WD 02/20/04 76,440 1.4530 111,067 21875 8058 FOREST LAKE SUBDIVISION WATER ASSESSMENT WD 02/20/04 185,643 1.4530 422269,737 2of7 Schedule 7 3 of 7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 21876 8058 SUBURBAN ACRES WATER LINE EXTENSION WD 02/20/04 42,441 1.4530 61,666 21878A 8060 FOUNTAINHEAD APARTMENTS WATER SYSTEM WD 02/25/04 89,504 1.4530 130,048 21882A 8060 EAST GATE VILLAS WATER SYSTEM WD 02/28/04 29,171 1.4530 42,385 21883A 8060 RIVERWIND SUBDIVISION PHASE I WATER WD 02/28/04 139,056 1.4530 202,047 21908 8060 FAIRGROUNDS PAV WATER MN & FIRE HYDRANT WD 03/15/04 9,400 1.4530 13,658 21909A 8060 LAUREL RESERVE - PHASE I WATER SYSTEM WD 03/17/04 96,984 1.4530 140,916 21929A 8060 SABAL TRACE SUBDIVISION PHASE II WATER WD 04/26/04 11,625 1.4530 16,891 21960A 8060 CITY OF SEBASTIAN GOVERNMENT COMPLEX H2O WD 05/18/04 67,842 1.4530 98,574 21961A 8060 ST JOHN OF THE CROSS CATHOLIC CHURCH H2O WD 05/18/04 10,600 1.4530 15,402 21967 8060 MOBLEY SOUTHERN PLUMBING WATER WD 05/24/04 19,430 1.4530 28,232 21986A 8060 DIAMOND LAKES PH 1- WATER WD 06/21/04 76,730 1.4530 111,488 21987 8060 HERON POINTE MEDICAL CENTER- WATER WD 06/24/04 17,669 1.4530 25,673 21988A 8060 OLD ORCHID PH IV -WATER WD 06/24/04 37,302 1.4530 54,200 21989A 8060 LINDSEY LANES PHASES 2C & 2D - WATER WD 06/24/04 29,232 1.4530 42,473 22062A 8060 HABITAT HUMANITY GRACE GROVES I WATER WD 07/07/04 50,275 1.4530 73,049 22063A 8060 AMERICANA PLAZA WATER WD 07/08/04 69,817 1.4530 101,443 22064 8058 FLORIDA RIDGE WATER MAIN WD 07/08/04 493,148 1.4530 716,538 22081A 8060 SEBASTIAN RIVER LANDINGS PHASE I WATER WD 08/18/04 214,098 1.4530 311,081 22093B 8060 HIGH HAWK OF VERO - PHASE II WATER WD 08/23/04 8,420 1.4530 12,234 22090A 8060 WATERFORD LAKES SUB PHASE III WATER WD 08/31/04 77,655 1.4530 112,832 22091A 8060 COLLIER CLUB PHASE IIB WATER WD 09/14/04 51,330 1.4530 74,582 22102 A 8060 SUN UP ASSISTED LIVING FACILITY -WATER WD 09/30/04 5,692 1.4530 8,270 22119 A 8060 FIRST DEVELOPERS CORPORATION WD 09/30/04 69,817 1.4530 101,443 22293 A 8060 POINTE WEST CENTRAL VILLAGE -PHASE IV WD 12/10/04 75,760 1.4530 110,078 22294A 8060 POINTE WEST N.VILLAGE TWN HOMES -PHASE I WD 12/10/04 47,135 1.4530 68,487 22193 A 8060 WINDSOR WEST ON SAVANNAH WD 01/15/05 60,286 1.3884 83,701 22193 B 8061 WINDSOR WEST ON SAVANNAH WWC 01/15/05 51,369 1.3884 71,321 22295 A 8060 TROPICAL ISLES WD 01/15/05 59,775 1.3884 82,991 22296 8060 VISUAL & PERFORMING ARTS CENTER WD 01/25/05 21,000 1.3884 29,156 22299 A 8060 CITRUS SPRINGS VILLAGE A-2 WD 01/26/05 54,048 1.3884 75,040 22300 A 8060 TOWNHOUSES @ TRILLIUM & ANTHEM LAKES WD 01/26/05 91,575 1.3884 127,143 22431 A 8060 THE LAKES AT SANDRIDGE-PHASE 1 WD 03/07/05 92,390 1.3884 128,274 22432 A 8060 ABINGTON WOODS S/D - WATER WD 03/08/05 61,035 1.3884 84,741 22244A 8060 BRIDGEPIONTE DEVELOPMENT - WATER WD 03/23/05 170,837 1.3884 237,189 22465A 8060 DIAMOND LAKES S/D PHASE 2 & 3 WD 04/01/05 120,992 1.3884 167,984 22467B 8060 POINTE WEST SOUTH VILLAGE - PHASE I WD 05/01/05 92,108 1.3884 127,882 22468A 8060 THE INLET OF SEBASTIAN WD 05/01/05 97,809 1.3884 135,798 22479A 8060 GRAND OAK ESTATES WD 05/01/05 40,781 1.3884 56,620 22487A 8060 STOW -A -WAY MINI STORAGE -WATER WD 05/01/05 54,730 1.3884 75,987 22488A 8060 SOUTH LAKE S/D - WATER & SEWER WD 05/01/05 147,318 1.3884 204,536 22502A 8060 PARK LANE ESTATES S/D - WATER WD 05/23/05 90,468 1.3884 125,605 22564A 8060 PINEAPPLE CAY S/D - WATER AND SEWER WD 06/20/05 67,548 1.3884 93,784 22591A 8060 GRACE GROVES - PHASE II WD 07/06/05 74,404 1.3884 103,302 22613 8060 DR. BRAD SMITH MEDICAL BUILDING -WATER WD 07/06/05 6,650 1.3884 9,233 22594A 8060 REGENCY PARK WD 07/22/05 181,743 1.3884 252,331 22595A 8060 ST MARKS CHURCH OF IRC WD 07/22/05 27,297 1.3884 37,899 22661A 8060 CITRUS SPRINGS VILLAGE -D PHASE I & II & WD 08/01/05 148,404 1.3884 206,044 22662A 8060 THE LAKES AT SANDGRIDGE-PHASE II WD 08/08/05 76,925 1.3884 106,802 22574A 8060 TRILLIUM NORTH -WATER WD 08/15/05 115,805 1.3884 160,783 22675A 8060 GRAVES BROTHERS WATERLINE PROJECT WD 08/15/05 208,710 1.3884 289,772 22686A 8060 PUBLIC WORKS ROAD & BRIDGE COMPLEX-WATEI WD 08/16/05 21,550 1.3884 29,920 22770A 8060 PELICAN ISLES ONSITE UTILITIES - WATER WD 09/01/05 66,772 1.3884 92,706 22771A 8060 PELICAN ISLES OFFSITE UTILITIES - WATER WD 09/01/05 42,600 1.3884 59,146 22772A 8060 POINT WEST SOUTH VILLAGE - PH II WATER WD 09/02/05 127,903 1.3884 177,579 22832A 8060 POINTE WEST NORTH VILLAGE TWNHMS - PH II WD 09/15/05 24,842 1.3884 34,491 22140A 8060 STADNIK INDUSTRIAL WD 10/01/05 30,590 1.3884 42,471 22185A 8060 OLD SAVANNAH S/D - WATER WD 10/01/05 79,908 1.3884 110,944 22238 8060 PINE GROVE -WATER WD 10/01/05 36,855 1.3884 51,169 22258A 8060 OAKS OF VERO - WATER WD 10/01/05 103,263 1.3884 143,370 22311 8060 HIDDEN LAKES - WATER WD 10/01/05 87,569 1.3884 121,580 22312 8060 RIVERWIND - PHASE II - WATER WD 10/01/05 80,524 1.3884 111,799 23147A 8060 OAK HALLOW ESTATES - WATER WD 03/10/06 43,675 1.3338 58,252 23148A 8060 HARBOR COMMERICAL CENTER - WATER WD 03/10/06 35,904 1.3338 47,887 23149A 8060 WINGATE SUBDIVISION - WATER WD 03/10/06 164,379 1.3338 219,242 23150A 8060 WHITE FENCES - WATER WD 03/10/06 81,810 1.3338 109,115 23151A 8060 LAUREL RESERVE, PHASE II - WATER WD 03/10/06 93,841 1.3338 125,162 23190A 8060 ARSENAULT 4"" WATERLINE WD 03/10/06 39,900 1.3338 53,217 23191A 8060 COLLIER CLUB, PHASE 3A - WATER WD 03/10/06 72,813 1.3338 97,116 23192A 8060 FOUNTAINS AT AMBER LAKES - WATER WD 03/10/06 124,687 1.3338 166,303 23193A 8060 BEST WESTERN MOTEL - WATER WD 03/10/06 19,021 1.3338 25,370 23194A 8060 FLORIN URSULEAN AUTO CENTER -WATER WD 03/10/06 3,225 1.3338 4,301 23195A 8060 SEDONA PALMS - WATER WD 03/10/06 67,988 1.3338 90,680 423 3 of 7 Schedule 7 4of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 23296 8058 AERODROME WATER MAIN WD 04/18/06 9,665 1.3338 12,890 23397A 8060 WOODFIELD PHASE I WD 06/01/06 244,617 1.3338 326,262 23398A 8060 VERO STOW -A -WAY WD 06/01/06 54,730 1.3338 72,997 23399A 8060 DIAMOND COURT VILLAGE WD 06/01/06 106,869 1.3338 142,538 23400A 8060 ASHBURY SUBDIVISION SEB. WD 06/01/06 290,086 1.3338 386,906 23402A 8060 PALADIN PLACE li WD 06/01/06 114,931 1.3338 153,290 23403 A 8060 SOMMERS CONTRACTORS TRADES WD 06/01/06 6,374 1.3338 8,502 23404A 8060 VERO LAGO (N LAKES - PHASE I) WD 06/01/06 255,228 1.3338 340,413 23533A 8060 OSLO VENTURE WALGREENS WD 06/07/06 27,413 1.3338 36,562 23652 8058 ORANGE HEIGHTS WATER MAIN EXTENSION WD 08/09/06 92,137 1.3338 122,889 23740A 8060 FOUR LAKES AKA TWO LAKES - WATER WD 09/29/06 135,749 1.3338 181,057 23741A 8060 SEBASTIAN CROSSING - WATER WD 09/29/06 158,105 1.3338 210,875 23742A 8060 INDIAN RIVER INDUSTRIAL CENTER -WATER WD 09/29/06 36,350 1.3338 48,482 23743A 8060 BRADFORD PLACE - WATER WD 09/29/06 241,010 1.3338 321,450 23745A 8060 VERONA TRACE - WATER WD 09/29/06 1,113,280 1.3338 1,484,853 23746A 8060 ISLES AT WATERWAY VILLAGE - WATER WD 09/29/06 561,896 1.3338 749,436 23747A 8060 SEBASTIAN NORTHPOINT OFFICE BLDG -WATER WD 09/29/06 13,875 1.3338 18,506 23748A 8060 FALCON TRACE - WATER WD 09/29/06 718,400 1.3338 958,176 23762A 8060 STONEYBROOK FARMS - WATER WD 09/29/06 201,628 1.3338 268,924 23764A 8060 TAMARIND LAKES AKA TOWNHOMES WEST WD 09/29/06 38,952 1.3338 51,953 23969 8058 LAKEWOOD TERRACE WD 03/12/07 315,672 1.2978 409,668 24087A 8060 STARBUCKS AT VERO MALL WD 04/04/07 3,080 1.2978 3,997 24088A 8060 O'NEIL COMMERCIAL DEVELOPMENT WD 04/04/07 20,182 1.2978 26,192 24115A 8060 POINT WEST N VILLAGE, PH V - WATER WD 04/04/07 49,233 1.2978 63,893 24116A 8060 THE ENCLAVE SUBDIVISION - WATER WD 04/04/07 74,891 1.2978 97,191 24117A 8060 HARBOR TRADE CENTER - WATER WD 04/04/07 38,650 1.2978 50,159 24156A 8060 SUN SKY USA - WATER WD 05/22/07 16,812 1.2978 21,818 24158A 8060 TIMBERLAKE SUBDIVISION -WATER WD 05/22/07 115,258 1.2978 149,577 24166A 8060 POINTE WEST E VILLAGE PHASE 1- WATER WD 05/25/07 360,729 1.2978 468,141 24167A 8060 PRO-TRANSMASTERS II - WATER WD 05/25/07 8,450 1.2978 10,966 24218 8058 CRYSTAL SANDS SUBDIVISION WD 06/14/07 111,470 1.2978 144,662 24219 8058 WINTER BEACH PARK WATER ASSESSMENT WD 06/14/07 77,280 1.2978 100,291 24222A 8060 VERO LAGO PHASE 5 WD 06/29/07 159,903 1.2978 207,517 24223A 8060 VERO LAGO PHASE 4 WD 06/29/07 158,083 1.2978 205,155 24224A 8060 VERO LAGO PHASE 3 WD 06/29/07 164,589 1.2978 213,597 24225A 8060 SEA OAKS VILLAS BY THE RIVER WD 06/29/07 7,230 1.2978 9,383 24226A 8060 HARBOR CHASE @ VERO PHASE 1 WD 06/29/07 54,783 1.2978 71,095 24227A 8060 THE OAKS OF VERO PHASE 2 WD 06/29/07 111,414 1.2978 144,589 24228A 8060 VERO LAGO PHASE 2 WD 06/29/07 236,488 1.2978 306,905 24229A 8060 LINKS AT PW CLUBHOUSE WD 06/29/07 5,160 1.2978 6,696 24252A 8060 FIRE STATION #4 WD 06/30/07 21,000 1.2978 27,253 24258A 8060 TRILLIUM WEST WD 07/26/07 123,590 1.2978 160,391 24259A 8060 IRC JAIL EXPANSION WD 07/26/07 57,632 1.2978 74,793 24266A 8060 PROVENCE BAY WD 08/31/07 302,709 1.2978 392,846 24267A 8060 INDIAN RIVER CLUB WD 08/31/07 100,290 1.2978 130,153 24293A 8060 BELLA-VISTA ISLES WD 08/31/07 104,930 1.2978 136,175 24353 8058 66TH AVE WATER MAIN CR510 TO 77TH WD 08/31/07 658,841 1.2978 855,021 24270A 8060 GATOR LUMBER WEST WD 09/06/07 15,325 1.2978 19,888 24419A 8060 WOODFIELD, LOTS 77-181 WD 09/30/07 120,610 1.2978 156,523 24474A 8060 WOODFIELD, LOTS 37-76 WD 09/30/07 21,690 1.2978 28,149 24475A 8060 WOODFIELD, LOTS 1A -36D WD 09/30/07 78,330 1.2978 101,654 24520 8058 HARDEE'S ADD. TO SEB. 8"" WM CONSTRUCTIO WD 09/30/07 12,830 1.2978 16,650 24521 8058 BILLY'S AUTO WD 09/30/07 28,903 1.2978 37,509 24522 8058 BARKET WATER SERVICE WD 09/30/07 1,469 1.2978 1,906 24523 8058 VERO STOWAWAY MINI STORAGE WD 09/30/07 6,222 1.2978 8,075 24524 8058 ROSELAND SUNTRUST BANK WD 09/30/07 4,321 1.2978 5,607 24525 8058 GROVENER ESTATES WD 09/30/07 20,941 1.2978 27,176 24526 8058 SLOANE'S RESTAURANT WD 09/30/07 3,533 1.2978 4,584 24527 8058 HOBART ROAD INDUSTRIAL PARK WD 09/30/07 2,479 1.2978 3,217 24528 8058 LUCELLE BUCKNER WATER IMPROV. WD 09/30/07 2,864 1.2978 3,717 24529 8058 ANTILLES MISC. WATER IMPROVMENTS WD 09/30/07 6,796 1.2978 8,820 24530 8058 SR 60 INDUSTRIAL PARK WD 09/30/07 5,807 1.2978 7,536 24531 8058 32NS AVE (15TH ST SW TO 12TH ST SW) WD 09/30/07 11,402 1.2978 14,797 24533 8058 BLOCK VILLA S/D WD 09/30/07 7,797 1.2978 10,119 24675 8058 LAKEWOOD VILLAGE MHP WATER CONNECTION WD 09/30/07 40,945 1.2978 53,137 24716A 8058 NEW LIBERTY MAGNET WATER MAIN WD 09/30/07 28,285 1.2978 36,708 24717A 8058 FALCON TRACE WATER & SEWER FORCE MAIN WD 09/30/07 70,496 1.2978 91,488 24719 8058 16"" WATER MAIN -POINTE WEST DRIVE TO 74T WD 09/30/07 174,993 1.2978 227,100 24748A 8060 BELLA ROSA WD 11/21/07 334,615 1.2978 434,251 24749A 8060 HUNTINGTON PLACE WD 11/21/07 331,319 1.2978 429,974 24750A 8060 GRACE WOODS SUBDIVISION WD 01/02/08 56,876 1.2440 70,756 24751A 8060 ILES AT WATERWAY WD 01/02/08 696,299 1.2440 424866,227 4of7 Schedule 7 5of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 24872 8060 PETERS / SCHLITT COMMERCIAL PROPERTY WD 02/20/08 8,630 1.2440 10,736 24873A 8060 RINKER MATERIALS WD 02/20/08 9,784 1.2440 12,172 24874A 8060 M.C. MILLER WD 02/20/08 33,000 1.2440 41,053 24904 8058 SHAHLOUB WATER MAIN / US#1 WD 03/10/08 76,896 1.2440 95,662 24995A 8060 FIELDSTONE RANCH WD 03/27/08 181,335 1.2440 225,589 25010A 8060 490 OLD DIXIE WD 03/27/08 33,890 1.2440 42,161 2SO11A 8060 VERO CHRISTIAN CHURCH WD 03/27/08 27,097 1.2440 33,710 25034A 8060 874 RESIDENTIAL WD 04/30/08 88,460 1.2440 110,048 25035A 8060 THE OLIVE GARDEN WD 04/30/08 8,471 1.2440 10,538 25036A 8060 HOBART INDUSTRIAL PARK WD 04/30/08 256,691 1.2440 319,335 2SO37A 8060 FIELDSTONE RANCH WD 04/30/08 495,032 1.2440 615,841 25046A '8060 SEBASTIAN CROSSINGS WD 05/13/08 15,321 1.2440 19,060 25061 8058 27TH DRIVE NORTH OF 4TH STREET WD 06/09/08 43,142 1.2440 53,671 25063 8058 53RD STREET WATER MAIN WD 06/09/08 30,533 1.2440 37,984 25065A 8060 ASHLEY LAKES NORTH WD 06/11/08 265,440 1.2440 330,219 25068A 8060 VENEZIA ESTATES WD 06/26/08 12,043 1.2440 14,982 25069A 8060 CENTURY TOWN CENTER WD 06/26/08 185,347 1.2440 230,579 25084A 8060 37TH ST ROADWAY IMPROVEMENTS WD 08/01/08 116,727 1.2440 145,213 25081A 8060 OAK ISLAND PHASE III WD 08/31/08 26,173 1.2440 32,560 25082A 8060 BEANS UTILITY EXTENSION WD 08/31/08 40,507 1.2440 50,393 25114A 8060 77TH STREET - TUSKANYLAKES WD 09/18/08 561,184 1.2440 698,138 25150A 8060 16TH MANOR & 76TH DRIVE (POINTE WEST) WD 09/25/08 36,020 1.2440 44,811 25151A 8060 53RD ST BTWN 58TH AVE & LATERAL H CANAL WD 09/25/08 916,925 1.2440 1,140,695 25155A 8060 IRSC - MUELLER CAMPUS WD 09/30/08 41,879 1.2440 52,100 25223 8058 BENT PINE RIB BASIN PROJECT WD 09/30/08 1,018,673 1.2440 1,267,273 25224 8058 MEADOWLARK WOODS S/D WATER ASSESSMNT WD 09/30/08 52,317 1.2440 65,085 25236A 8060 3515 9TH ST SW - GOODWILL OSLO WD 09/30/08 6,837 1.2440 8,506 25248 8058 HOBART WM ON 77TH (CITRUS SPRINGS) WD 09/30/08 377,084 1.2440 469,109 25249 8058 37TH ST WATER & FORCE MAINS WD 09/30/08 68,009 1.2440 84,606 25250 8058 26TH ST 6"" FM-BELLA VISTA TO BELLA ROSA WD 09/30/08 48,239 1.2440 60,012 25251 8058 PELICAN ISLAND FIRE HYDRANT & 6"" WM WD 09/30/08 19,137 1.2440 23,807 25276A 8060 5555 20TH ST / SAM'S CLUB EXPANSION & WD 12/09/08 41,070 1.2440 51,093 25277A 8060 11165 ROSELAND ROAD/KASHI CHURCH FOUNDA WD 12/09/08 102,128 1.2440 127,052 25278A 8060 6655 US#1/NORTH COUNTY CHARTER SCHOOL WD 12/09/08 22,677 1.2440 28,211 25279A 8060 NE CORNER OF 53RD ST & US #1 -THE LANDING WD 12/09/08 46,510 1.2440 57,860 25436A 8060 4250 38TH AVE/ST PETERS BAPTIST CHURCH WD 01/29/09 3,925 1.2063 4,735 25449 8058 WINTER GROVE WATER ASSESSMENT WD 02/12/09 64,177 1.2063 77,417 25451A 8060 10350 NORTH AIA (GOLDEN SANDS PARK) WD 02/20/09 26,393 1.2063 31,838 25431A 8060 3555 9TH ST SW (ACE HARDWARE) WD 03/10/09 17,100 1.2063 20,628 25432A 8060 8575 20TH ST (HYUNDAI CAR DEALERSHIP) WD 03/10/09 5,297 1.2063 6,390 25469A 8060 WALGREENS - 5298 OLD DIXIE HWY WD 05/11/09 62,112 1.2063 74,926 25470A 8060 SEBASTIAN SUNOCO - 9020 SEBASTIAN BLVD WD 05/11/09 56,424 1.2063 68,064 25471A 8060 CVS PHARMACY - 2500 53RD STREET WD 05/11/09 15,590 1.2063 18,806 25490 8060 210 AIRPORT DRIVE EAST - LOPRESTI HANGER WD 06/05/09 8,877 1.2063 10,708 25491A 8060 87TH AVE - COUNTRYSIDE NORTH WD 06/05/09 56,424 1.2063 68,064 25498 8058 VERO LAKE ESTATES 12"" WATER MAIN 79TH S WD 06/29/09 252,351 1.2063 304,411 25534 8058 VERO LAKE ESTATES WATER MAIN - PHASE II WD 07/24/09 520,744 1.2063 628,173 25535 8058 VERO LAKE ESTATES WATER LINE WD 07/24/09 1,245,770 1.2063 1,502,774 25541 8060 TA TRUCK STOP WATER - UPC#2973 WD 08/12/09 12,740 1.2063 15,368 25547 8058 WEST WABASSO WATER MAIN WD 08/27/09 10,989 1.2063 13,256 25547A 8060 WEST WABASSO WATER MAIN - CDBG PORTION WD 08/27/09 661,257 1.2063 797,675 25553A 8060 STORM GROVE MIDDLE SCHOOL WD 08/31/09 287,342 1.2063 346,621 25554A 8060 KASHI CHURCH FOUNDATION -PODS A & K WD 08/31/09 23,141 1.2063 27,915 25572 8060 FIRE STATION #9 WATER DIST SYSTEM WD 09/21/09 12,032 1.2063 14,514 25573A 8060 CHRIST THE KING PRESBYTERIAN - WATER SYS WD 09/21/09 26,306 1.2063 31,733 25574A 8060 POINTE WEST MEDICAL OFFICES - WATER WD 09/21/09 58,956 1.2063 71,119 25575 8060 SANDRIDGE COMMERCIAL PLAZA - WATER WD 09/21/09 17,219 1.2063 20,771 2SS76A 8060 HARBOR WALK/SPRINGHILL SUITES WD 09/23/09 26,215 1.2063 31,623 25587 8058 129TH PL S/D WATER ASSESSMENT WD 09/30/09 39,924 1.2063 48,160 25590A 8060 FIRE STATION #12 WD 09/30/09 3,302 1.2063 3,983 25591 8060 TREASURE COAST COMMUNITY HEALTH CENTER WD 09/30/09 11,798 1.2063 14,232 25630A 8060 MT. ZION BAPTIST CHURCH UTILITY IMPROVEM WD 09/30/09 8,915 1.2063 10,754 25631A 8060 9225 US 1 LIFT STATION WWIL 09/30/09 16,741 1.2063 20,195 25632A 8060 MAIN ST & INDIAN RIVER DR BOAT RAMP WD 09/30/09 12,430 1.2063 14,994 25634 8058 SAN SEBASTIAN SPRINGS WATER IMPROVEMENT: WD 09/30/09 538,538 1.2063 649,639 25636B 8058 WABASSO BRIDGE SUBAQUEOUS PIPE CROSSING WD 09/30/09 1,163,429 1.2063 1,403,445 25637 8058 6"" WATER MAIN - VERO CADILLAC US 1 WD 09/30/09 41,395 1.2063 49,935 25710 8060 INDIAN RIVER ESTATES - PHASE 3 WATER IMP WD 04/29/10 98,774 1.1749 116,051 25716A 8060 LEXINGTON PLACE PHASE 3 & 4 WATER IMP WD 05/27/10 141,216 1.1749 165,916 25717A 8060 LEXINGTON PLACE PHASE 2 WATER IMP WD 05/27/10 91,105 1.1749 107,040 25718A 8060 BENT PINE PRESERVE PHASE 1 WATER IMP WD 05/27/10 74,375 1.1749 87,383 25807 8060 MASSEY ICE BOX WATER IMPROVEMENTS WD 08/30/10 18,772 1.1749 22,055 425 5of7 Schedule 7 6of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 25813A 8060 IRCSD WABASSO SCHOOL WATER IMPROVEMENT: WD 09/03/10 19,830 1.1749 23,298 25814 8060 WATERWAY VILLAGE FORMOSA CIR WATER IMP WD 09/03/10 35,000 1.1749 41,122 25874 8058 RIVER CLUB AT GRAND HARBOR WATER LINES WD 09/07/10 50,904 1.1749 59,808 25902A 8060 SHERWIN WILLIAMS (SEBASTIAN) WATER IMP WD 09/08/10 5,900 1.1749 6,932 25887A 8060 SEGOVIA LAKES WATER IMPROVEMENTS WD 09/10/10 204,233 1.1749 239,954 25900 8058 COLLEGE LANE 16"" WATER MAIN WD 09/24/10 293,422 1.1749 344,743 25925A 8060 ABC FINE WINES AND LIQUORS WATER IMPROVE WD 09/30/10 1,426 1.1749 1,675 25947 8060 SRMC - PATIENT TOWER ADDITION WATER IMP WD 09/30/10 7,443 1.1749 8,744 25948 8060 DODGERTOWN ELEM FOOD SERVICES BLDG H2O WD 09/30/10 5,588 1.1749 6,565 25954 8060 RACEWAY STORE WATER IMPROVEMENTS WD 11/17/10 31,000 1.1749 36,422 25958A 8060 REALTORS ASSOCIATION OF IRC - WATER WD 12/09/10 4,188 1.1749 4,921 25978A 8060 WINDSOR -OCEAN BLUFF WATER IMPROVEMENTS WD 02/08/11 34,812 1.1398 39,679 25989 8058 12"" WATER MAIN - S RELIEF CANAL & US 1 WD 03/30/11 48,594 1.1398 55,387 26080 8058 16"" WATER MAIN - COLLEGE LANE TO KINGS WD 04/12/11 202,966 1.1398 231,341 26082 8058 BRINE LINE TO SPOONBILL PIPE MARSH WT 04/30/11 1,068,457 1.1398 1,217,829 26089 8058 16TH ST/SR 60 WM & FM RELOCATION WD 05/31/11 384,855 1.1398 438,659 26189A 8060 GRACEWOODS WEST S/D-HABITAT FOR HUMANI'I WD 08/03/11 25,635 1.1398 29,219 26199 8060 THE FOUNTAINS - LOT 4 & 5 WD 08/03/11 11,449 1.1398 13,050 26214 8060 HABITAT FOR HUMANITY OTC BUILDING -WATER WD 09/06/11 14,031 1.1398 15,993 26213 8060 WILD WIND S/D WATER IMPROVEMENTS WD 09/07/11 2,948 1.1398 3,360 26221A 8058 WATERWAY VILLAGE WATER LINES WD 09/09/11 132,630 1.1398 151,172 26272A 8060 TIRE KINGDOM WATER IMPROVEMENTS WD 09/30/11 1,756 1.1398 2,001 26293A 8060 NORTH SHORE CLUB WATER IMPROVEMENTS WD 10/31/11 32,187 1.1398 36,686 26522 8060 JOHN'S ISLAND WEST CLUBHOUSE WATER IMP WD 07/30/12 100,806 1.1107 111,961 26585. 8058 26TH ST FROM 74TH TO 8ND AVE WATER IMP WD 09/30/12 21,310 1.1107 23,668 26622 8060 WINDSOR TOWN CENTER WATER MAIN WD 09/30/12 9,970 1.1107 11,073 26624A 8060 IRCSD SUPPORT COMPLEX WATER IMPROVEMEMI WD 09/30/12 51,051 1.1107 56,701 26626A 8060 SRA TRANSIT ADMIN FACILITY WATER IMPRMNT WD 09/30/12 15,745 1.1107 17,488 26627 8060 COMMUNITY ASPHALT WATER MAIN EXTENSION WD 09/30/12 21,656 1.1107 24,052 26635A 8060 QUAIL CREEK PD WATER IMPROVEMENTS WD 09/30/12 214,911 1.1107 238,693 26637 8058 92ND COURT WATER MAIN WD 09/30/12 17,454 1.1107 19,386 26640 8058 53RD ST WATER MAIN -LAT H TO IND RIV BLVD WD 09/30/12 164,609 1.1107 182,825 26601 8058 SHADY ACRES WATER ASSESSMENT PROJECT WD 11/30/12 14,218 1.1107 15,792 26666A 8060 FIELDSTONE RANCH S/D-PHASE II WATER WD 02/15/13 28,607 1.0829 30,977 26667A 8060 WINDSOR S/D - BLOCK 46 WATER WD 02/15/13 31,083 1.0829 33,658 27365A 8060 HARBOR POINT SHOPPING CENTER WATER IMP WD 09/30/13 104,723 1.0829 113,400 27366A 8060 CROSS CREEK LAKE ESTATES WATER IMP WD 09/30/13 315,591 1.0829 341,739 27379A 8060 WATERSIDE SUBDIVISION WATER WD 09/30/13 168,023 1.0829 181,944 27433A 8060 THE VILLAS AT THREE OAKS WATER WD 10/31/13 232,005 1.0829 251,227 27439A 8060 COLLIER CLUB IIIB WATER IMPROVEMENTS WD 11/25/13 37,390 1.0829 40,488 27441A 8060 FIELDSTONE RANCH - PHASE 3 WATER IMPRVMN WD 12/23/13 57,761 1.0829 62,547 27500 8058 OSLO WM LOOPS - 9TH MANOR & 13TH ST WD 01/27/14 47,425 1.0543 49,998 27501 8058 OSLO CUSTOMER CONVENIENCE CTR WATER IMP WD 01/27/14 75,414 1.0543 79,505 27515A 8060 RESERVE @ PELICAN ISLAND S/D WATER WD 03/07/14 23,845 1.0543 25,139 27680 8060 NORTH COUNTY CHARTER SCHOOL III WATER WD 05/07/14 4,919 1.0543 5,185 27690 8060 BEACH COVER RECREATION AREA WATER WD 05/30/14 45,375 1.0543 47,837 27691 8060 FARNSWORTH OSLO & 27TH WATER IMPROVEMN WD 05/30/14 19,070 1.0543 20,105 27693 8060 COVE @ WATERWAY VILLAGE WATER IMPROVMI WD 06/01/14 130,223 1.0543 137,288 27731 8060 LIFE FOR YOUTH CAMP CHAPEL WATER IMPROVE WD 06/24/14 22,415 1.0543 23,631 27762 8060 COLLIER CLUB IIIC WATER IMPROVEMENTS WD 08/18/14 31,960 1.0543 33,694 27775 8060 DOLLAR GENERAL (27TH AVE RUTZ CTR) WATER WD 09/16/14 5,420 1.0543 5,714 27779 8060 MCDONALD'S AT HARBOR POINT WATER IMPROV WD 09/30/14 9,640 1.0543 10,163 27913 8060 LAKE SAPPHIRE WATER IMPROVEMENTS WD 10/31/14 62,413 1.0543 65,800 27971 8060 CUMBERLAND FARMS -45TH & US1 WATER IMP WD 12/31/14 7,955 1.0543 8,387 27919 8060 TREASURE COAST ELEMENTARY CLASSROOM AD[ WD 01/31/15 13,670 1.0302 14,083 28030 8060 SPYGLASS S/D WATERMAIN EXTENSION WD 02/28/15 41,752 1.0302 43,013 28055 8060 COLLIER CLUB PHASE IIID WATER IMPROVEMNT WD 04/22/15 66,463 1.0302 68,469 28056 8060 INDIAN RIVER RECYCLERS LLC WATER IMPROVE WD 04/22/15 18,150 1.0302 18,698 28227 8058 VERO LAKE ESTATES 107TH AVE WATER MAIN WD 07/31/15 363,475 1.0302 374,450 28315 8060 MILLSTONE LANDING PHASE VI WATER IMP WD 09/30/15 211,805 1.0302 218,200 28316 8060 MILLSTONE LANDING PHASE V WATER IMP WD 09/30/15 82,236 1.0302 84,719 28317 8060 FIRE STATION #13 WATER IMPROVEMENTS WD 09/30/15 11,455 1.0302 11,801 28318 8060 MILLSTONE LANDING PHASE IV WATER IMP WD 09/30/15 176,228 1.0302 181,549 28357 8060 OSLO RD FAMILY DOLLAR WATER IMPROVEMENT WD 10/31/15 22,490 1.0302 23,169 28569 8060 CITRUS ELEMENTARY SCHOOL WATER IMPROVMI WD 02/11/16 26,964 1.0000 26,964 28571 8060 SCHOOL BRD ADMIN BLDG WATER IMPROVMNT WD 02/11/16 49,807 1.0000 49,807 28572 8060 SERENOA PHASE 3 WATER IMPROVEMENTS WD 02/11/16 87,771 1.0000 87,771 28573 8060 BERKLEY SQUARE S/D WATER IMPROVMNTS WD 02/11/16 96,398 1.0000 96,398 28577 8060 ADVANCED AUTO PARTS OSLO WATER IMP WD 03/07/16 12,300 1.0000 12,300 28419 8060 O'REILLY AUTO PARTS WATER IMPROVEMENTS WD 03/10/16 1,210 1.0000 1,210 28629 8060 LILY'S CAY WATER IMPROVEMENTS WD 03/31/16 112,747 1.0000 112,747 28630 8060 SEBASTIAN ASSIST LIVING FAC-WATERCREST WD 03/31/16 14,012 1.0000 14,012 426 6of7 Schedule 7 427 7of7 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 28631 8060 SEBASTIAN ASSIST LIVING FAC-WATERCREST WD 03/31/16 37,287 1.0000 37,287 28677 8060 AUDREY'S FEED STORE WATER IMPROVEMENTS WD 05/19/16 15,533 1.0000 15,533 28688 8060 ACORN MINI STORAGE SEBASTIAN -WATER IMP WD 06/07/16 13,734 1.0000 13,734 28689 8060 SUN UP ADULT CARE CENTER -WATER IMPROVMN WD 06/07/16 40,733 1.0000 40,733 28539 8058 19TH ST SW & 20TH AVE SW TIE IN WD 06/22/16 38,919 1.0000 38,919 28696 8058 FALCON TRACE PHASE lI WATER MAIN TIE IN WD 06/22/16 26,780 1.0000 26,780 28697 8058 INDIAN RIVER DR WATER ASSESSMENT WD 06/22/16 51,268 1.0000 51,268 28697A 8058 INDIAN RIVER DR WATER ASSESSMENT WD 06/22/16 64,118 1.0000 64,118 28702 8058 66TH AVE WATER MAIN -26TH ST TO 49TH ST WD 06/24/16 615,248 1.0000 615,248 28724 8060 RESTORATION HARDWARE EXP -VB OUTLETS WD 07/07/16 13,294 1.0000 13,294 193260 8058 R&R SCHUMANN WATER WD 06/16/00 44,189 1.6618 73,433 $55,899,660 $75,814,946 427 7of7 Schedule 8 268 WW Collection Asset Summary Facility Facility ENR CCI Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $10,332,499 $15,721,365 In-Line/Off Site Master Pumping Stations WWIL $4,221,921 $4,757,322 General Plant GP $8,800 $11,420 Water Treatment Plant WT $0 $0 In-Line/Off Site High Service Pumping & Stroage WIL $11,517 $13,532 Wastewater Collection WWC $58,727,250 $75,922,943 Water Distribution System WD $1,469 $1,906 Cannot Tie To Project CTTP $0 $0 1 of 5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 26633 8061 CITY OF SEBASTIAN RIVEWVIEW PARK L/S IMP WWIL 09/30/12 $1,660 1.1107 $1,844 61480 7060 NORTH CO. WWTP BUILDING WWT 12/01/90 2,366,775 2.1847 5,170,694 193290 8059 98TH AVE WATER & SEWER PROJECT WWC 06/16/00 101,652 1.6618 168,924 193330 8059 HAMMOCK LAKES SEWER WWC 06/16/00 103,362 1.6618 171,766 22974 8059 MASTER PLAN UPDATE WWT 10/01/05 461,805 1.3884 641,168 22975 8059 SUNRISE DRIVE SEWER LATERAL WWC 10/01/05 6,014 1.3884 8,350 194920 8059 S. CO. WWTP CHLORINE SYSTEM WWT 09/30/00 203,679 1.6618 338,473 23765 8059 CENTRAL REGIONAL WWTP ODOR STUDY WWT 09/29/06 2,226,754 1.3338 2,969,962 201930 8062 HARBOR ISLAND - PHASE V WWC 09/30/01 52,976 1.6298 86,342 201940 8062 HARBOR ISLAND - PHASE II WWC 09/30/01 39,091 1.6298 63,711 201980 8062 MCKEE BOTANICAL GARDENS WWC 09/30/01 92,722 1.6298 151,120 202020 8062 RUBY TUESDAYS US#1 SEBASTIAN WWC 09/30/01 34,195 1.6298 55,732 202050 8062 SHANNONS WALK PUD WWC 09/30/01 72,983 1.6298 118,950 202070 8062 WALKER AVENUE APARTMENTS WWC 09/30/01 266,983 1.6298 435,136 202100 8062 POLO GROUNDS @ POINTE WEST WWC 09/30/01 307,895 1.6298 501,816 202120 8062 ST. ELIZABETH ISLAND @ GRAND WWC 09/30/01 83,609 1.6298 136,269 202260 8062 ST. PHILLIPS ISLAND @ WWC 09/30/01 46,601 1.6298 75,952 207020 8061 INDEPENDENT IMPORTS OF VB WWC 03/13/02 6,778 1.5812 10,717 207032 8061 WATERFORD LAKES PHASE I SEWER WWC 03/13/02 209,563 1.5812 331,365 207042 8061 GRAND HARBOR PODS ""S"" & ""T"" WWC 03/13/02 230,188 1.5812 363,978 207052 8061 SABAL TRACE - PHASE I SEWER WWC 03/13/02 32,860 1.5812 51,958 207062 8061 CITRUS SPRINGS VILLAGES B & C WWC 03/13/02 177,143 1.5812 280,101 207072 8061 GRAND HARBOR VILLAGE MARINA WWC 03/13/02 9,109 1.5812 14,403 207082 8061 SUNSET COVE SEWER WWC 03/13/02 36,740 1.5812 58,094 207092 8061 SUNSET TRACE SEWER WWC 03/13/02 33,034 1.5812 52,235 208340 8061 EMERALD ESTATES FORCE MAIN WWC 05/07/02 56,531 1.5812 89,388 209752 8061 WATERS EDGE - PHASE II SEWER WWC 07/11/02 87,485 1.5812 138,333 210540 8059 ROUSSEAU RIVER SHORES SEWER WWC 09/30/02 2,705 1.5812 4,277 210560 8059 LAUREL WOODS FORCE R&R WWC 09/30/02 26,838 1.5812 42,437 210720 8059 CLEVELAND STREET FORCE MAIN WWC 09/30/02 52,294 1.5812 82,688 210740 8059 WATERS EDGE FORCE MAIN WWC 09/30/02 5,913 1.5812 9,350 210750 8059 EAGLE TRACE FORCE MAIN WWC 09/30/02 298,783 1.5812 472,440 210760 8059 HOMELESS ASSISTANCE FM EXT WWC 09/30/02 144,683 1.5812 228,776 210770 8059 IR COURTS - MP SEWER WWC 09/30/02 50,002 1.5812 79,064 210780 8059 WOODMERE TRADE CENTER FORCE MN WWC 09/30/02 38,790 1.5812 61,335 210840 8059 SOUTH COUNTY WWTP - PHASE II WWC 09/30/02 9,345 1.5812 14,776 210880 8059 74TH AVE FORCE MAIN RELOCATE WWC 09/30/02 95,004 1.5812 150,223 21134-2 8061 POINTE WEST CEN VILLAGE PHASE III SEWER WWC 11/01/02 38,512 1.5812 60,896 21135-2 8061 ARBOR TRACE PHASE 11 SEWER SYSTEM WWC 11/01/02 121,151 1.5812 191,566 21136-2 8061 8"" SEWER W OF 80TH AVE AND S OF 144TH S WWC 11/01/02 7,120 1.5812 11,258 21137-2 8061 WINDSOR GOLF COTTAGE, BLOCK 49 - SEWER WWC 11/01/02 18,898 1.5812 29,881 21200-2 8061 CRYSTAL FALLS OF VERO - SEWER SYSTEM WWC 02/01/03 208,169 1.5444 321,490 21201-2 8061 KENWOOD VILLAGE - SEWER SYSTEM WWC 02/01/03 230,276 1.5444 355,631 21240-2 8061 CITRUS SPRINGS VILLAGE B PHASE II SEWER WWC 02/28/03 31,020 1.5444 47,906 21265-2 8061 IR SOCCER ASSOC FAIRGROUNDS SEWER WWC 03/31/03 97,851 1.5444 151,118 21290-2 8061 PINE RIDGE CLUB SUBDIVISION SEWER WWC 03/31/03 178,277 1.5444 275,326 21353-2 8061 SEBASTIAN LAKES PHASE 111 SEWER WWC 04/30/03 50,025 1.5444 77,257 21360-2 8061 WATERFORD LAKES PHASE II SEWER WWC 04/30/03 112,400 1.5444 173,587 21396-2 8061 GRACE PINES SUBDIVISION SEWER WWC 05/01/03 53,400 1.5444 82,469 21429-2 8061 CITRUS SPRINGS (ALONG STH ST SW) SEWER WWC 06/05/03 114,220 1.5444 176,398 21428-2 8061 EMERALD ESTATES SUBDIVISION SEWER WWC 06/30/03 175,931 1.5444 271,702 21494-2 8061 THE FALLS OF GRAND HARBOR SEWER WWC 06/30/03 242,441 1.5444 374,418 21513 8059 TROPIC GROVE LIFT STATION IMPROVEMENTS WWIL 07/07/03 8,383 1.5444 12,947 21515 8059 NORTH COUNTY WWTP LIFT STATION UPGRADE WWT 07/07/03 26,037 1.5444 40,211 21545B 8061 SEA OAKS PLANTATION HOUSE SEWER WWC 08/11/03 85,516 1.5444 428132,067 1 of 5 Schedule 8 2 of 5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 21614-2 8061 MAJESTIC OAKS DEVELOPMENT CORP. WWC 09/15/03 327,300 1.5444 505,472 21661 8059 CHLORINE TANK INSTALLATION AT WRWWTP WWT 09/30/03 42,385 1.5444 65,458 21665 8059 KINGS HIGHWAY FORCE MAIN EXTENSION WWC 09/30/03 361,448 1.5444 558,209 21666 8059 ARBOR TRACE 10""/6"" FORCE MAIN EXTENSIO WWC 09/30/03 180,289 1.5444 278,433 21686B 8061 THE PRESERVES OF VERO - PHASE 11 SEWER WWC 10/15/03 113,545 1.5444 175,355 216876 8061 LEGEND LAKES SUBDIVISION PHASE I SEWER WWC 10/15/03 179,209 1.5444 276,765 216888 8061 CITRUS SPRINGS - VILLAGE ""C-2"" SEWER WWC 10/15/03 51,887 1.5444 80,132 217176 8061 GIFFORD HEALTH CENTER SEWER SYSTEM WWC 10/31/03 4,429 1.5444 6,841 21718B 8061 OSLO ROAD & 43RD AVE SHOPPING CTR SEWER WWC 11/05/03 124,251 1.5444 191,889 21719B 8061 PARK PLACE PHASE 2A & 213 SEWER WWC 11/05/03 97,885 1.5444 151,170 21734B 8061 PINNACLE GROVE APARTMENTS SEWER WWC 11/25/03 197,168 1.5444 304,500 21766B 8061 CARRIAGE LAKES OF VERO SEWER WWC 12/31/03 195,404 1.5444 301,776 21758B 8061 CRADLES TO CRAYONS, INC. SEWER SYSTEM WWC 01/05/04 2,752 1.4530 3,999 21759B 8061 HIGH HAWK OF VERO PHASE I SEWER SYSTEM WWC 01/05/04 110,831 1.4530 161,036 21760B 8061 PALMS OF VERO SEWER SYSTEM WWC 01/05/04 80,635 1.4530 117,162 21792B 8061 WALKER WOODS CLUB APARTMENTS SEWER WWC 01/26/04 169,286 1.4530 245,970 21793B 8061 ANSLEY PARK SUBDIVISION SEWER WWC 01/26/04 259,674 1.4530 377,303 21878B 8061 FOUNTAINHEAD APARTMENTS SEWER SYSTEM WWC 02/25/04 136,538 1.4530 198,388 21882B 8061 EAST GATE VILLAS SEWER SYSTEM WWC 02/28/04 29,530 1.4530 42,907 21883B 8061 RIVERWIND SUBDIVISION PHASE I SEWER WWC 02/28/04 322,748 1.4530 468,949 21884 8061 RIVERWINDS SUBDIVISION WASTEWATER UTIL WWC 02/28/04 117,258 1.4530 170,374 219098 8061 LAUREL RESERVE - PHASE I SEWER SYSTEM WWC 03/17/04 204,898 1.4530 297,714 21929B 8061 SABAL TRACE SUBDIVISION PHASE II SEWER WWC 04/26/04 1,275 1.4530 1,853 21960B 8061 CITY OF SEBASTIAN GOVT COMPLEX SEWER WWC 05/18/04 119,985 1.4530 174,337 21961B 8061 ST JOHN OF THE CROSS CATHOLIC CHURCH SWR WWC 05/18/04 7,600 1.4530 11,043 21988B 8061 OLD ORCHID PH IV - SEWER WWC 06/24/04 53,788 1.4530 78,153 21989B 8061 LINDSEY LANES PHASES 2C & 2D - WATER WWC 06/24/04 16,138 1.4530 23,448 220628 8061 HABITAT HUMANITY GRACE GROVES I SEWER WWC 07/07/04 152,275 1.4530 221,254 220638 8061 AMERICANA PLAZA SEWER WWC 07/08/04 44,992 1.4530 65,373 219868 8061 DIAMOND LAKES PH 1 - SEWER WWC 07/09/04 214,343 1.4530 311,438 220818 8061 SEBASTIAN RIVER LANDINGS PHASE I SEWER WWC 08/18/04 356,632 1.4530 518,181 22093A 8061 HIGH HAWK OF VERO - PHASE II SEWER WWC 08/23/04 7,760 1.4530 11,275 220908 8061 WATERFORD LAKES SUB PHASE III SEWER WWC 08/31/04 93,152 1.4530 135,349 220918 8061 COLLIER CLUB PHASE IIB SEWER WWC 09/14/04 52,946 1.4530 76,930 22102 B 8061 SUN UP ASSISTED LIVING FACILITY - SEWER WWC 09/30/04 31,046 1.4530 45,109 22119 B 8061 FIRST DEVELOPERS CORPORATION WWC 09/30/04 44,992 1.4530 65,373 22292 8061 DAVIS STREET COMMERCIAL CNTR-H20/SEWER WWC 12/09/04 6,964 1.4530 10,119 22293 B 8061 POINTE WEST CENTRAL VILLAGE -PHASE IV WWC 12/10/04 85,046 1.4530 123,571 22294 B 8061 POINTE WEST N.VILLAGE TWN HOMES -PHASE 1 WWC 12/10/04 41,205 1.4530 59,870 22295 B 8061 TROPICAL ISLES WWC 01/15/05 184,625 1.3884 256,333 22299 B 8061 CITRUS SPRINGS VILLAGE A-2 WWC 01/26/05 57,367 1.3884 79,648 22300 B 8061 TOWNHOUSES @ TRILLIUM & ANTHEM LAKES WWC 01/26/05 182,595 1.3884 253,514 22431 B 8061 THE LAKES AT SANDRIDGE-PHASE 1 WWC 03/07/05 279,729 1.3884 388,375 22432 B 8061 ABINGTON WOODS S/D - SEWER WWC 03/08/05 212,635 1.3884 295,222 22244 B 8061 BRIDGEPOINTE DEVELOPMENT - SEWER WWC 03/23/05 283,164 1.3884 393,144 224658 8061 DIAMOND LAKES S/D WATER / SEWER WWC 04/01/05 69,180 1.3884 96,049 22467 8061 POINTE WEST SOUTH VILLAGE - PHASE 1 WWC 05/01/05 208,083 1.3884 288,901 224688 8061 THE INLET OF SEBASTIAN WWC 05/01/05 152,948 1.3884 212,353 22479B 8061 GRAND OAK ESTATES - SEWER WWC 05/01/05 39,541 1.3884 54,899 224888 8061 SOUTH LAKE S/D - WATER & SEWER WWC 05/01/05 349,007 1.3884 484,560 22502B 8061 PARK LANE ESTATES S/D - SEWER WWC 05/23/05 79,930 1.3884 110,975 22564B 8061 PINEAPPLE CAY S/D - WATER & SEWER WWC 06/20/05 148,285 1.3884 205,879 22591B 8061 GRACE GROVES - PHASE II WWC 07/06/05 84,321 1.3884 117,071 22613B 8061 DR BRAD SMITH MEDICAL BUILDING - SEWER WWC 07/06/05 332 1.3884 461 22592B 8061 JOHN'S ISLAND WEST REUSE MAIN Re Use 07/18/05 77,817 1.3884 108,041 22594B 8061 REGENCY PARK WWC 07/22/05 245,527 1.3884 340,888 22595B 8061 ST MARKS CHURCH OF IRC WWC 07/22/05 22,571 1.3884 31,337 22556 8059 OAKS OF VERO - SEWER IMPROVEMENTS WWC 08/01/05 35,903 1.3884 49,848 22661B 8061 CITRUS SPRINGS VILLAGE -D PHASE 1&2 AND WWC 08/01/05 417,795 1.3884 580,064 22662B 8061 THE LAKES AT SANDRIDGE - PHASE II WWC 08/08/05 81,246 1.3884 112,802 22574B 8061 TRILLIUM NORTH - SEWER WWC 08/15/05 137,616 1.3884 191,066 22686B 8061 PUBLIC WORK ROAD & BRIDGE COMPLEX -SEWER WWC 08/16/05 5,648 1.3884 7,841 22770B 8061 PELICAN ISLES ONSITE UTILITIES - SEWER WWC 09/01/05 192,374 1.3884 267,091 22771B 8061 PELICAN ISLES OFFSITE UTILITIES - SEWER WWC 09/01/05 23,245 1.3884 32,273 22772B 8061 POINT WEST SOUTH VILLAGE -PH li - SEWER WWC 09/02/05 112,540 1.3884 156,250 22832B 8061 POINTE WEST NORTH VILLAGE TWNHMS-PH H WWC 09/15/05 21,046 1.3884 29,221 25899 8059 ROSELAND H2O TANK FIBER DATA FLOW TO L/S WIL 09/23/10 11,517 1.1749 13,532 22140B 8061 STADNIK INDUSTRIAL WWC 10/01/05 10,650 1.3884 14,786 22185B 8061 OLD SAVANNAH S/D - SEWER WWC 10/01/05 121,207 1.3884 168,283 22238A 8061 PINE GROVE - SEWER WWC 10/01/05 128,329 1.3884 429178,172 2 of 5 Schedule 8 3of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 22258B 8061 OAKS OF VERO - SEWER WWC 10/01/05 141,290 1.3884 196,166 22311A 8061 HIDDEN LAKES - SEWER WWC 10/01/05 178,985 1.3884 248,502 22312A 8061 RIVERWIND PHASE II - SEWER WWC 10/01/05 129,642 1.3884 179,994 23147B 8061 OAK HALLOW ESTATES - SEWER WWC 03/10/06 132,604 1.3338 176,862 23148B 8061 HARBOR COMMERCIAL CENTER - SEWER WWC 03/10/06 9,610 1.3338 12,817 23149B 8061 WINGATE SUBDIVISION - SEWER WWC 03/10/06 37,795 1.3338 50,410 23151B 8061 LAUREL RESERVE, PHASE II - SEWER WWC 03/10/06 115,259 1.3338 153,728 23191B 8061 COLLIER CLUB, PHASE 3A - SEWER WWC 03/10/06 102,253 1.3338 136,381 23192B 8061 FOUNTAINS AT AMBER LAKES - SEWER WWC 03/10/06 257,070 1.3338 342,870 23194B 8061 FLORIN URSULEAN AUTO CENTER -SEWER WWC 03/10/06 6,758 1.3338 9,014 23195B 8061 SEDONA PALMS - SEWER WWC 03/10/06 78,103 1.3338 104,171 23397B 8061 WOODFIELD PHASE I WWC 06/01/06 565,806 1.3338 754,652 23399B 8061 DIAMOND COURT VILLAGE WWC 06/01/06 103,385 1.3338 137,891 234008 8061 ASHBURY SUBDIVISION SEB WWC 06/01/06 475,095 1.3338 633,664 23402B 8061 PALADIN PLACE II WWC 06/01/06 341,594 1.3338 455,605 23404B 8061 VERO LAGO (N LAKES - PHASE 1) WWC 06/01/06 281,687 1.3338 375,703 23533B 8061 OSLO VENTURE WALGREENS WWC 06/07/06 146,742 1.3338 195,718 23534B 8061 SEBASTIAN RIVER LANDING II WWC 06/07/06 768,606 1.3338 1,025,139 23740B 8061 FOUR LAKES AKA TWO LAKES - SEWER WWC 09/29/06 121,125 1.3338 161,552 23741B 8061 SEBASTIAN CROSSING - SEWER WWC 09/29/06 351,378 1.3338 468,654 23742B 8061 INDIAN RIVER INDUSTRIAL CENTER - SEWER WWC 09/29/06 188,548 1.3338 251,478 237438 8061 BRADRORD PLACE - SEWER WWC 09/29/06 397,246 1.3338 529,832 23744B 8061 SEBASTIAN RIVERBOAT TOURS - SEWER WWC 09/29/06 2,500 1.3338 3,334 23745B 8061 VERON TRACE - SEWER WWC 09/29/06 1,178,913 1.3338 1,572,391 23746B 8061 ISLES AT WATERWAY VILLAGE - SEWER WWC 09/29/06 1,302,624 1.3338 1,737,392 23747B 8061 SEBASTAIN NORTHPOINT OFFICE BLDG -SEWER WWC 09/29/06 12,302 1.3338 16,408 23748B 8061 FALCON TRACE - SEWER WWC 09/29/06 368,379 1.3338 491,330 23762B 8061 STONEYBROOK FARMS - SEWER WWC 09/29/06 375,105 1.3338 500,301 23764B 8061 TAMARIND LAKES AKA TOWNHOMES WEST WWC 09/29/06 47,660 1.3338 63,567 24114B 8061 COOKSEY TRADING CENTER WWC 04/04/07 33,214 1.2978 43,104 24115B 8061 POINT WEST N. VILLAGE PH V - SEWER WWC 04/04/07 45,390 1.2978 58,906 24116B 8061 THE ENCLAVE SUBDIVISION - SEWER WWC 04/04/07 154,966 1.2978 201,110 24117B 8061 HARBOR TRADE CENTER - SEWER WWC 04/04/07 3,620 1.2978 4,698 24156B 8061 SUN SKY USA - SEWER WWC 05/22/07 5,860 1.2978 7,605 24157B 8061 WAHOOMANAGEMENT -SEWER WWC 05/22/07 1,800 1.2978 2,336 24158B 8061 TIMBERLAKE SUBDIVISION - SEWER WWC 05/22/07 258,357 1.2978 335,287 24166B 8061 POINTE WWEST E VILLAGE PH I -SEWER WWC 05/25/07 668,109 1.2978 867,049 24167B 8061 PRO-TRANSMASTERS Il - SEWER WWC 05/25/07 11,775 1.2978 15,281 24214B 8061 FOXWOOD - SEWER WWC 05/25/07 165,004 1.2978 214,137 24222B 8061 VERO LAGO PHASE 5 WWC 06/29/07 167,031 1.2978 216,767 24223B 8061 VERO LAGO PHASE 4 WWC 06/29/07 187,016 1.2978 242,704 24224B 8061 VERO LAGO PHASE 3 WWC 06/29/07 219,722 1.2978 285,148 24225B 8061 SEA OAKS VILLAS BY THE RIVER WWC 06/29/07 2,730 1.2978 3,543 24226B 8061 HARBOR CHASE @ VERO PHASE 1 WWC 06/29/07 62,745 1.2978 81,428 24227B 8061 THE OAKS OF VERO PHASE 2 WWC 06/29/07 160,595 1.2978 208,414 24228B 8061 VERO LAGO PHASE 2 WWC 06/29/07 303,277 1.2978 393,582 24230B 8061 VERO SOUTH CIRCLE WWC 06/29/07 138,641 1.2978 179,923 24252B 8061 FIRE STATION #4 WWC 06/30/07 6,500 1.2978 8,435 24255B 8061 IRC EMERGENCY OPERATIONS CENTER GP 07/26/07 8,800 1.2978 11,420 24256B 8061 KUHNERT CONTRACTOR TRADES WWC 07/26/07 9,280 1.2978 12,043 242578 8061 PERRY PARTNERS WWC 07/26/07 4,021 1.2978 5,218 24258B 8061 TRILLIUM WEST WWC 07/26/07 119,191 1.2978 154,682 24259B 8061 IRC JAIL EXPANSION WWC 07/26/07 334,463 1.2978 434,055 24266B 8061 PROVENCE BAY WWC 08/31/07 421,100 1.2978 546,490 24267B 8061 INDIAN RIVER CLUB WWC 08/31/07 58,428 1.2978 75,826 24268B 8061 TARMAC AMERICA WWC 08/31/07 142,408 1.2978 184,812 242698 8061 CHESNUTT COMMERCIAL WWC 08/31/07 7,430 1.2978 9,642 242938 8061 BELLA-VISTA ISLES WWC 08/31/07 290,405 1.2978 376,878 24352 8059 74TH AVENUE FORCE MAIN WWC 08/31/07 1,436,386 1.2978 1,864,092 24354 8059 CENTRAL WWTP EXPANSION WWT 08/31/07 5,005,064 1.2978 6,495,399 24270B 8061 GATOR LUMBER WEST WWC 09/06/07 3,440 1.2978 4,464 24419B 8061 WOODFIELD, LOTS 77-181 WWC 09/30/07 255,188 1.2978 331,174 24474B 8061 WOODFIELD, LOTS 37-76 WWC 09/30/07 47,845 1.2978 62,092 24475B 8061 WOODFIELD, LOTS 1A -36D WWC 09/30/07 164,637 1.2978 213,661 24516 8059 INDIAN RIVER CLUB WWC 09/30/07 3,573 1.2978 4,636 24517 8059 BARKET WATER SERVICE WD 09/30/07 1,469 1.2978 1,906 24518 8059 STH ST SW @ LATERAL J CANAL WWC 09/30/07 2,180 1.2978 2,829 24519 8059 GIFFORD PARK WWC 09/30/07 2,957 1.2978 3,838 24674 8059 OAK ISLAND, PHASE 11 WWC 09/30/07 141,725 1.2978 183,926 24717B 8059 FALCON TRACE WATER & SEWER FORCE MAIN WD/WWC 09/30/07 99,662 1.2978 430129,337 3of5 Schedule 8 4of5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 24720 8059 6"" FORCE MAIN - 26TH ST/58TH AVE TO 66T WWC 09/30/07 84,784 1.2978 110,030 24748B 8061 BELLA ROSA WWC 11/21/07 121,372 1.2978 157,512 24749B 8061 HUNTINGTON PLACE WWC 11/21/07 626,315 1.2978 812,810 24750B 8061 GRACE WOODS SUBDIVISION WWC 01/02/08 229,402 1.2440 285,386 24751B 8061 ILES AT WATERWAY WWC 01/02/08 584,103 1.2440 726,649 24878 8059 8"" FM / 1ST ST SW - 43RD AVE TO 27TH AV WWC 02/22/08 60,059 1.2440 74,716 24905 8059 DAISIE HOPE CENTER LIFT STATION WWIL 03/10/08 84,868 1.2440 105,579 24995B 8061 FIELDSTONE RANCH WWC 03/27/08 609,619 1.2440 758,392 25010B 8061 490 OLD DIXIE WWC 03/27/08 210,104 1.2440 261,378 25011B 8061 VERO CHRISTIAN CHURCH WWC 03/27/08 1,420 1.2440 1,767 25012B 8061 RINKER 53RD ST WWC 03/27/08 96,453 1.2440 119,991 25046B 8061 SEBASTIAN CROSSINGS WWC 05/13/08 58,682 1.2440 73,003 25062 8059 65TH STREET FORCE MAIN WWC 06/09/08 205,470 1.2440 255,614 25064 8059 LIFT STATIONS 68 & 69/BENT PINE REDIRECT WWIL 06/09/08 202,852 1.2440 252,357 25065B 8061 ASHLEY LAKES NORTH WWC 06/11/08 529,818 1.2440 659,117 25066B 8061 OAK ISLAND OFF-SITE WWC 06/11/08 178,481 1.2440 222,038 25068B 8061 VENEZIA ESTATES WWC 06/26/08 367,244 1.2440 456,868 25069B 8061 CENTURY TOWN CENTER WWC 06/26/08 170,191 1.2440 211,725 25073 8059 8TH ST FM - IR BLVD TO 82ND AVENUE WWC 07/14/08 8,729,604 1.2440 10,860,005 25084B 8061 37TH ST ROADWAY IMPROVEMENTS WWC 08/01/08 34,521 1.2440 42,946 25081B 8061 OAK ISLAND PHASE III WWC 08/31/08 28,513 1.2440 35,471 25082B 8061 BEANS UTILITY EXTENSION WWC 08/31/08 45,123 1.2440 56,135 25083B 8061 GRAND HARBOR RESERVE WWC 08/31/08 214,955 1,2440 267,414 25149B 8061 2015 9TH ST SW (BARKETT GRAVITY SEWER) WWC 09/25/08 5,500 1.2440 6,842 25150B 8061 16TH MANOR & 76TH DRIVE (POINTE WEST) WWC 09/25/08 20,797 1.2440 25,872 25151B 8061 53RD ST BTWN 58TH AVE & LATERAL H CANAL WWC 09/25/08 315,771 1.2440 392,833 25276B 8061 5555 20TH ST/SAM'S CLUB EXPANSION & WWC 12/09/08 16,883 1.2440 21,003 25277B 8061 11165 ROSELAND ROAD/KASHI CHURCH FOUNDP WWC 12/09/08 283,100 1.2440 352,189 25278B 8061 6655 US#1/NORTH COUNTY CHARTER SCHOOL WWC 12/09/08 5,914 1.2440 7,357 25279B 8061 NE CORNER OF 53RD ST & US#1-THE LANDINGS WWC 12/09/08 53,322 1.2440 66,335 25435B 8061 7965 BAY STREET/SEB RIVER MEDICAL PLAZA WWC 01/29/09 17,470 1.2063 21,074 25436B 8061 4250 38TH AVE/ST PETERS BAPTIST CHURCH WWC 01/29/09 350 1.2063 422 25437B 8061 6000 4TH ST/IMAGINE CHARTER SCHOOL WWC 01/29/09 32,715 1.2063 39,464 25451B 8061 10350 NORTH AIA (GOLDEN SANDS PARK) WWC 02/20/09 159,686 1.2063 192,630 25431B 8061 3555 9TH ST SW (ACE HARDWARE) WWC 03/10/09 13,387 1.2063 16,149 25432B 8061 8575 20TH ST (HYUNDAI CAR DEALERSHIP) WWC 03/10/09 28,526 1.2063 34,411 25469B 8061 WALGREENS - OLD DIXIE HWY WWC 05/11/09 133,428 1.2063 160,954 25492B 8061 CR510 & AlA - WABASSO BEACH PARK RESTORA WWC 06/05/09 218,262 1.2063 263,290 25496B 8061 11660 S. INDIAN RIVER DRIVE WWC 06/22/09 6,765 1.2063 8,161 25539 8061 ROCKRIDGE VACUUM SEWER PROJECT WWC 07/31/09 6,600,964 1.2063 7,962,750 25539A 8059 ROCKRIDGE VACUUM SEWER MITIGATION WWC 07/31/09 1,013,231 1.2063 1,222,262 25552B 8059 WABASSO BEACH PARK LIFT STATION WWIL 08/28/09 158,526 1.2063 191,230 25552C 8061 WABASSO BEACH PARK LIFT STATION WWIL 08/28/09 45,399 1.2063 54,765 25553B 8061 STORM GROVE MIDDLE SCHOOL WWC 08/31/09 116,020 1.2063 139,954 25554B 8061 KASHI CHURCH FOUNDATION - PODS A & K WWC 08/31/09 215,539 1.2063 260,005 25573B 8061 CHRIST THE KING PRESBYTERIAN - SEWER WWC 09/21/09 47,309 1.2063 57,069 25574B 8061 POINTE WEST MEDICAL OFFICES - SEWER WWC 09/21/09 25,614 1.2063 30,899 25576B 8061 HARBOR WALK/SPRINGHILL SUITES WWC 09/23/09 214,984 1.2063 259,335 25590B 8061 FIRE STATION #12 WWC 09/30/09 2,712 1.2063 3,271 25594 8059 LIFT STATION #58 ON 37TH ST IMPROVEMENTS WWIL 09/30/09 176,799 1.2063 213,273 25630B 8061 MT. ZION BAPTIST CHURCH UTILITY IMPROVEM WWC 09/30/09 4,318 1.2063 5,209 25631B 8061 9225 US 1 LIFT STATION IMPROVEMENTS WWIL 09/30/09 4,565 1.2063 5,507 25632B 8061 MAIN ST & INDIAN RIVER DR BOAT RAMP WWC 09/30/09 3,800 1.2063 4,584 25636A 8059 WABASSO BRIDGE SUBAQUEOUS PIPE CROSSING WWC 09/30/09 1,163,429 1.2063 1,403,445 25638 8059 24"" FM -15TH AVENUE TO OSLO ROAD WWC 09/30/09 275,623 1.2063 332,485 25657 8061 FPL GIFFORD SUBSTATION SEWER IMPROVEMNT: WWC 01/19/10 9,337 1.1749 10,970 25667 8059 GRAND HARBOR REUSE 12"" PIPELINE Re Use 03/31/10 861,241 1.1749 1,011,877 25716B 8061 LEXINGTON PLACE PHASE 3 & 4 SEWER IMP WWC 05/27/10 172,585 1.1749 202,771 25717B 8061 LEXINGTON PLACE PHASE 2 SEWER IMP WWC 05/27/10 116,023 1.1749 136,316 25718B 8061 BENT PINE PRESERVE PHASE I SEWER IMP WWC 05/27/10 87,003 1.1749 102,220 25810 8059 SUMMER PLACE/SHELL LANE SEWER ASSESSMN7 WWC 08/31/10 64,524 1.1749 75,809 25813B 8061 IRCSD WABASSO SCHOOL SEWER IMPROVEMENT: WWC 09/03/10 16,614 1.1749 19,520 25902B 8061 SHERWIN WILLIAMS (SEBASTIAN) SEWER IMP WWC 09/08/10 3,940 1.1749 4,629 25887B 8061 SEGOVIA LAKES SEWER IMPROVEMENTS WWC 09/10/10 417,480 1.1749 490,500 25924 8059 LATERAL G FM CONVERSION TO 8"" REUSE MN Re Use 09/30/10 1,064,664 1.1749 1,250,880 25925B 8061 ABC FINE WINES AND LIQUORS SEWER IMPROVE WWC 09/30/10 3,497 1.1749 4,109 25952 8061 HOOD RESIDENCE PRIVATE LIFT STATION WWIL 09/30/10 8,610 1.1749 10,116 25958B 8061 REALTORS ASSOCIATION OF IRC - SEWER WWC 12/09/10 53,174 1.1749 62,474 25978B 8061 WINDSOR - OCEAN BLUFF SEWER IMPROVEMENT WWC 02/08/11 48,290 1.1398 55,041 26150 8059 FORCE MAIN - UNDER 66TH AVE & RANGELINE WWC 07/19/11 22,217 1.1398 431 25,323 4of5 Schedule 8 432 5 of 5 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 26189B 8061 GRACEWOODS WEST S/D-HABITAT FOR HUMANI- WWC 08/03/11 28,837 1.1398 32,869 26221B 8059 WATERWAY VILLAGE SEWER LINES WWC 09/09/11 183,156 1.1398 208,761 26272B 8061 TIRE KINDGOM SEWER IMPROVEMENTS WWC 09/30/11 1,524 1.1398 1,736 262938 8061 NORTH SHORE CLUB SEWER IMPROVEMENTS WWC 10/31/11 163,630 1.1398 186,506 26397 8059 NWWTP REUSE STORAGE & REPUMP FACILITY WWIL 05/31/12 3,104,100 1.1107 3,447,592 26398 8059 82ND AVE BRIDGE RELOCATION & REUSE Re Use 05/31/12 169,579 1.1107 188,344 266248 8061 IRCSD SUPPORT COMPLEX SEWER IMPROVEMEN] WWC 09/30/12 19,941 1.1107 22,147 26626B 8061 SRA TRANSIT ADMIN FACILITY SEWER IMPRVMT WWC 09/30/12 24,744 1.1107 27,482 26634 8061 STORM GROVE -57TH & 66TH UTILITY CROSSING WWC 09/30/12 49,494 1.1107 54,971 26635B 8061 QUAIL CREEK PD SEWER IMPROVEMENTS WWC 09/30/12 178,380 1.1107 198,119 26636 8059 NORTH CO R/0 BRINE/CR 510 FM TO REUSE WWC 09/30/12 949,402 1.1107 1,054,460 26666B 8061 FIELDSTONE RANCH S/D - PHASE 2 SEWER WWC 02/15/13 59,346 1.0829 64,263 26667B 8061 WINDSOR S/D - BLOCK 46 SEWER WWC 02/15/13 31,005 1.0829 33,574 27365B 8061 HARBOR POINT SHOPPING CENTER SEWER IMP WWC 09/30/13 92,430 1.0829 100,088 27366B 8061 CROSS CREEK LAKE ESTATES SEWER IMP WWC 09/30/13 599,936 1.0829 649,643 27378 8061 INEOS NEW PLANET BIO -ENERGY PH 11 SEWER WWC 09/30/13 8,331 1.0829 9,021 27379B 8061 WATERSIDE SUBDIVISION SEWER WWC 09/30/13 246,752 1.0829 267,196 27433B 8061 THE VILLAS AT THREE OAKS SEWER WWC 10/31/13 437,771 1.0829 474,042 27439B 8061 COLLIER CLUB I1I13 SEWER IMPROVEMENTS WWC 11/25/13 45,198 1.0829 48,943 27441B 8061 FIELDSTONE RANCH - PHASE 3 SEWER IMPRVMN WWC 12/23/13 82,220 1.0829 89,032 27443 8059 WEST WABASSO GRAVITY SEWER LINES WWC 01/06/14 929,180 1.0543 979,590 27514 8061 SOUTH COUNTY PARK SEWER & FORCE MAIN WWC 03/07/14 219,406 1.0543 231,309 27515B 8061 RESERVE @ PELICAN ISLAND S/D SEWER WWC 03/07/14 125,242 1.0543 132,037 27516A 8059 JOHNSON RESIDENCE GRAVITY SEWER EXTENSIO WWC 03/07/14 9,039 1.0543 9,529 27516B 8061 JOHNSON RESIDENCE GRAVITY SEWER EXTENSIO WWC 03/07/14 9,039 1.0543 9,529 27691A 8061 FARNSWORTH OSLO & 27TH SEWER IMPROVMNT WWC 05/30/14 3,500 1.0543 3,690 27693A 8061 COVE @ WATERWAY VILLAGE SEWER IMPROVMI WWC 06/01/14 164,358 1.0543 173,275 27762A 8061 COLLIER CLUB HIC SEWER IMPROVEMENTS WWC 08/18/14 25,152 1.0543 26,516 27775A 8061 DOLLAR GENERAL (27TH AVE RUTZ CTR) -SEWER WWC 09/16/14 5,190 1.0543 5,472 27913A 8061 LAKE SAPPHIRE SEWER IMPROVEMENTS WWC 10/31/14 12,450 1.0543 13,125 27971A 8061 CUMBERLAND FARMS -45TH & US 1 SEWER IMP WWC 12/31/14 1,210 1.0543 1,276 28055A 8061 COLLIER CLUB PHASE IIID SEWER IMPROVEMNT WWC 04/22/15 61,621 1.0302 63,482 28315A 8061 MILLSTONE LANDING PHASE VI SEWER IMP WWC 09/30/15 229,648 1.0302 236,582 28316A 8061 MILLSTONE LANDING PHASE V SEWER IMP WWC 09/30/15 98,328 1.0302 101,297 28317A 8061 FIRE STATION #13 SEWER IMPROVEMENTS WWC 09/30/15 39,570 1.0302 40,765 28318A 8061 MILLSTONE LANDING PHASE IV SEWER IMP WWC 09/30/15 393,698 1.0302 405,586 28572A 8061 SERENOA PHASE 3 SEWER IMPROVEMENTS WWC 02/11/16 85,202 1.0000 85,202 28573A 8061 BERKLEY SQUARE S/D SEWER IMPROVEMENTS WWC 02/11/16 106,659 1.0000 106,659 28577A 8061 ADVANCED AUTO PARTS OSLO SEWER IMP WWC 03/07/16 4,812 1.0000 4,812 28419A 8061 O'REILLY AUTO PARTS SEWER IMPROVEMENTS WWC 03/10/16 14,150 1.0000 14,150 28629A 8061 LILY'S CAY SEWER IMPROVEMENTS WWC 03/31/16 75,891 1.0000 75,891 28631A 8061 SEBASTIAN ASSIST LIVING FAC-WATERCREST WWC 03/31/16 1,564 1.0000 1,564 193270 8059 R&R SCHUMANN DR F.M. WWC 06/16/00 27,577 1.6618 45,827 210600 8059 HAWKS NEST L/S R&R WWC 09/30/02 8,240 1.5812 13,029 229911 8059 MISC SEWER IMPROVEMENTS WC 12/30/05 27,312 1.3884 37,920 210590 8059 R&R WET WELL REHAB WC 09/30/02 107,188 1.5812 169,488 193240 8059 R&R WET WELL REHAB WC 06/16/00 80,868 1.6618 134,386 26084 6060 MODEL TJ125 TRADEWINDS GENERATOR SET WWIL 05/05/11 61,261 1.1398 69,825 27067 6060 125KW TRADEWINDS GENERATOR-L/S 200 WWIL 05/23/13 64,912 1.0829 70,290 27068 6060 65 KW TRADEWINDS GENERATOR - L/S 58 WWIL 05/23/13 50,780 1.0829 54,987 27273 6060 TRADEWINDS TOTAL PAK 125KW GENERATOR WWIL 05/22/14 65,405 1.0543 68,953 27272 6060 TRADEWINDS TOTAL PAC 65KW GENERATOR WWIL 05/30/14 46,515 1.0543 49,039 27714 6060 TRADEWINDS TOTAL PAK 125KW GENERATOR WWIL 11/30/14 68,983 1.0543 72,726 24374A 6065 VACUUM COMPRESSOR ASSEMBLY & DEBRIS TAN WWC 10/01/13 54,473 1.0829 58,986 27262 6065 V311LHAE/1300 VAC -CON SEWER CLEANER WWC 03/14/14 302,932 1.0543 319,367 28306 6060 TRADEWINDS TJ125 TOTAL PAC GENERATOR SET WWIL 09/17/15 58,417 1.0302 60,181 208440 8059 L/S GENERATOR SET REPAIR WWIL 09/13/01 9,886 1.6298 16,113 $75,791,786 $99,458,761 432 5 of 5 Schedule 9 282 OSP Marsh Asset Summary Facility Facility ENR CCI Classification ACQ COST Current Cost Wastewater Treatment Plant WWT $0 $0 In-Line/Off Site Master Pumping Stations WWIL $0 $0 General Plant GP $0 $0 Water Treatment Plant WT $9,604,129 $9,893,422 In-Line/Off Site High Service Pumping & Stroage WIL $0 $0 Wastewater Collection WWC $0 $0 Water Distribution System WD $0 $0 Cannot Tie To Project CTTP $0 $0 433 1of1 Facility ENR CCI ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Current Cost 28348E 6059 SIEMENS LUT400 ULTRASOUNIC OUTFLOW ME1 WT 09/30/15 $19,172 1.0302 $19,750 28348A 6059 SD900 SAMPLER ON PORT COMPACT BASE WT 09/30/15 2,871 1.0302 2,958 283488 6059 SD900 CONTROLLER ON ROTOMOLD AWRS BAS WT 09/30/15 5,366 1.0302 5,528 28348C 6059 SD900 CONTROLLER ON ROTOMOLD AWRS BAS WT 09/30/15 5,366 1.0302 5,528 28348F 8058 PUMP STATION WITH XYLEM PUMPS WT 09/30/15 689,923 1.0302 710,755 28348D 8058 ALGAL HARVEST SCREEN & FLEX RAKE WT 09/30/15 527,570 1.0302 543,500 28348 8058 OSPREY MARSH STORMWATER PARK WT 09/30/15 5,425,356 1.0302 5,589,171 28348AA 8060 OSPREY MARSH CONTRIBUTION FROM FUND 31 WT 09/30/15 2,905,416 1.0302 2,993,143 28348G 8058 OSPREY MARSH STORMWATER PARK-ADDL COS WT 02/11/16 23,090 1.0000 23,090 $9,604,129 $9,893,422 433 1of1 Schedule 10 Water Mains Diameter (Inches) Material Length (Ft) Unit Price Total 42 DIP 351 $250.00 $87,750 36 DIP 415 $230.00 95,450 30 DIP 8253 $180.00 1,485,540 27 PVC 1227 $180.00 220,860 24 DIP 21151 $147.00 3,109,197 741 HDPE 325 $180.00 58,500 1319 PVC 7721 $147.00 1,134,987 20 DIP 85400 $125.00 10,675,000 693 HDPE 517 $150.00 77,550 34464 PVC 7800 $125.00 975,000 18 DIP 16467 $115.00 1,893,705 HDPE 3511 $125.00 438,875 PVC 5075 $115.00 583,625 16 DIP 243970 $104.00 25,372,880 HDPE 980 $115.00 112,700 PVC 75381 $104.00 7,839,624 14 DIP 277 $95.00 26,315 HDPE 8749 $105.00 918,645 PVC 41 $95.00 3,895 12 DIP 117212 $86.00 10,080,232 HDPE 7323 $95.00 695,685 PVC 355427 $86.00 30,566,722 10 DIP 48495 $75.00 3,637,125 HDPE 1160 $85.00 98,600 PVC 118073 $75.00 8,855,475 $109,043,937 $3,702,900 Interceptor Gravity Sewers Force Mains 44 PVC 335 $275.00 $92,125 42 PVC 329 $250.00 82,250 33 PVC 136 $205.00 27,880 18 DIP 27 $115.00 3,105 $125.00 PVC 121 $115.00 13,915 16 PVC 741 $104.00 77,064 12 DIP 1319 $86.00 113,434 $115.00 PVC 7632 $86.00 656,352 10 DIP 693 $75.00 51,975 $115.00 PVC 34464 $75.00 2,584,800 $3,702,900 434 Force Mains 24 DIP 46520 $147.00 $6,838,440 HDPE 8811 $180.00 1,585,980 PVC 38809 $147.00 5,704,923 20 DIP 11413 $125.00 1,426,625 PVC 697 $125.00 87,125 18 DIP 7383 $115.00 849,045 PVC 3293 $115.00 378,695 16 DIP 16935 $104.00 1,761,240 HDPE 1749 $115.00 201,135 PVC 40162 $104.00 4,176,848 1of2 434 14 12 10 M Schedule 10 DIP 3873 $95.00 367,935 HDPE 172 $105.00 18,060 PVC 15141 $95.00 1,438,395 DIP 18095 $86.00 1,556,170 HDPE 3521 $95.00 334,495 PVC 136115 $86.00 11,705,890 DIP 15998 $75.00 1,199,850 HDPE 40 $85.00 3,400 PVC 89460 $75.00 6,709,500 DIP 4408 $65.00 286,520 HDPE 1777 $75.00 133,275 PVC 151169 $65.00 9,825,985 DIP 23749 $55.00 1,306,195 HDPE 4119 $65.00 267,735 PVC 288996 $55.00 15,894,780 $74,058,241 2 of 2 435 Schedule 11 436 1of1 Land Facility Facility ENR CCI Current ASSET Classification ACQ COST Current Cost 218 Watewater WWT $4,506,787 $4,506,787 219 Water WT $1,334,803 $1,334,803 235 General Eng GP $553,681 $553,681 235 General Eng WIL $145,316 $145,316 235 General Eng NA $10,844 $10,844 257 Bio Ops BO $0 $0 Wastewater In Line WWIL $0 $0 268 Wastewater Collection WWC $0 $0 269 Water Dist WD $0 $0 436 1of1 Facility ENR CCI Current ASSET LOCATION DESCRIPTION Classification DATE ACQ ACQ COST Factor Cost 26489 9060 13 ACRES -S CO BRINE PROJ-1225 STH ST SW WT 219 $755,578 1.0000 $755,578 27743 9060 1400 OSLO ROAD - 3.2A CORNER OF 15TH AVE WT 219 167,738 1.0000 167,738 52130 9060 13.05 A NO.CO. WWTP PLANT SITE - 3550 49TH STREET WWT 235 46,680 1.0000 46,680 52160 9060 24.69 A. SITE OF R/O PLANT WT 235 123,369 1.0000 123,369 521610 9060 CAPITALIZED INTEREST EXPENSE NA 235 3,132 1.0000 3,132 52170 9060 14.62 A WATER PLANT -OSLO WT 235 82,246 1.0000 82,246 S21710 9060 CAPITALIZED INTEREST EXPENSE NA 235 2,154 1.0000 2,154 52300 9060 IRC UTILITIES WORKSTATION GP 235 37,050 1.0000 37,050 523010 9060 CAPITALIZED INTEREST EXPENSE NA 235 979 1.0000 979 52310 9060 .67 A NO.CO: GIFFORD WATER PLT WT 235 6,177 1.0000 6,177 52470 9060 .52 A STORAGE TANK SITE -5850 COLLEGE LN WIL 235 10,400 1.0000 10,400 52790 9060 78.82 A WR-WWTP SITE -8405 8TH ST WWT 235 727,393 1.0000 727,393 S2800 9060 13.47 AC VERO SANDS/BENT PINE WWT 235 418,530 1.0000 418,530 52830 9060 1.749 ACRES -NBWP WIL 235 89,518 1.0000 89,518 52860 9060 .73 A VISTA GARDENS SEWER GP 235 0 1.0000 0 52870 9060 2.03 A VISTA ROYALE SEWER GP 235 0 1.0000 0 52890 9060 .12 A VISTA GARDENS H2O DISTR GP 235 0 1.0000 0 52910 9060 .42 A GIFF H2O TOWER SITE -4690 28TH CT WIL 235 0 1.0000 0 52920 9060 SOD FARM -600 90TH AVE WWT 235 1,725,853 1.0000 1,725,853 53020 9060 SEA OAKS UTIL. SITE -8811 HIGHWAY AlA GP 235 241,000 1.0000 241,000 53030 9060 BREEZY VIL W/S PLANT SITE GP 218 5,879 1.0000 5,879 53060 9060 NORTH COUNTY R/O PLANT - 7751 58TH AVE WT 235 199,695 1.0000 199,695 53150 9060 -50 A BLUE CYPRESS LAKE -6910 BLUE CYPRUS WWT 235 20,022 1.0000 20,022 53160 9060 N CO H2O TOWER SITE (ROSELAND)-13431 US1 WIL 235 45,398 1.0000 45,398 53210 9060 GDU-S.CO. WWTP SITE PARCEL #1 GP 218 4,579 1.0000 4,579 53220 9060 GDU-S.CO. LIFT STA. EASEMENTS NA 218 4,579 1.0000 4,579 53230 9060 GDU-S.CO. WATER TREATMENT SITE GP 219 500 1.0000 500 53760 9060 29.10AC UTIL LIFT STATION -810 BAILEY DR NA 235 0 1.0000 0 5412 9060 17.18 ACRES ON 41ST STREET AND 43RD AVE GP 269 254,023 1.0000 254,023 5412-1 9060 17.18 ACRES ON 41ST AND 43RD AVENUE GP 269 10,649 1.0000 10,649 54221 9060 1.19A EAST OF THE CENTRAL WWTP WWT 218 53,866 1.0000 53,866 S42211 9060 1.56A ON 49TH ST - CWWTP EXPANSION WWT 218 69,784 1.0000 69,784 542212 9060 0.18A ON 49TH ST - CWWTP EXPANSION WWT 218 8,593 1.0000 8,593 542213 9060 0.34A ON 49TH ST - CWWTP EXPANSION WWT 218 15,849 1.0000 15,849 542214 9060 1.56A ON 49TH ST - CWWTP EXPANSION WWT 218 106,300 1.0000 106,300 54222 9060 1.557A EAST OF THE CENTRAL WWTP WWT 218 70,566 1.0000 70,566 542221 9060 1.99A - 49TH STREET CRWWTP EXPANSION WWT 268 92,437 1.0000 92,437 542222 9060 4.69A - 31ST STREET CRWWTP EXPANSION WWT 268 102,165 1.0000 102,165 54223 9060 2.326A EAST OF THE CENTRAL WWTP WWT 218 105,413 1.0000 105,413 542231 9060 1.99 AC - 49TH STREET CRWWTP EXPANSION WWT 268 92,428 1.0000 92,428 54224 9060 .992A EAST OF THE CENTRAL WWTP WWT 218 44,963 1.0000 44,963 542241 9060 2.OA - 49TH STREET CRWWTP EXPANSION WWT 268 87,582 1.0000 87,582 54225 9060 1.212A EAST OF THE CENTRAL WWTP WWT 218 54,559 1.0000 54,559 54226 9060 1.19A EAST OF THE CENTRAL REGIONAL WWTP WWT 218 53,866 1.0000 53,866 54227 9060 .989A EAST OF THE CENTRAL WWTP WWT 218 44,801 1.0000 44,801 542280 9060 2.02AC 49TH STREET - CRWWTP EXPANSION WWT 268 92,227 1.0000 92,227 542282 9060 2.020 AC - 49TH STREET CWWTP EXPANSION WWT 268 92,072 1.0000 92,072 S42283 9060 2.0 AC - 49TH STREET CRWWTP EXPANSION WWT 268 91,191 1.0000 91,191 54229 9060 TAYLOR PARCELS (2) 1.O1AC EACH - CWWTF WWT 218 91,011 1.0000 91,011 542291 9060 IDLETTE PURCHASE - 2.02 AC - CWWTF WWT 218 92,201 1.0000 92,201 542292 9060 2.33 A - CWWTP EXPANSION WWT 218 106,434 1.0000 106,434 $6,551,431 $6,551,431 436 1of1 13•R. Attorney's Matters - B.C.C. 11.6.18 Ofce of INDIAN RIVER COUNTY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney r MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: October 29, 2018 ATTORNEY SUBJECT: Escambia County Housing Finance Authority Area of Operation Resolution BACKGROUND. On October 15, 2013, the Indian River County Board of County Commissioners (the "Board") approved Resolution 2013-110, consenting to .Escambia County Housing Finance Authority (the "Authority") the right to exercise its power to issue Single Family Mortgage Revenue Bonds and to implement a specific plan of finance for such bonds within Indian River County. At the time, the Board approved the Authority's ability to issue in multiple series, not to exceed $150,000,000.00, Single Family Mortgage Revenue Bonds to fund its Single Family Mortgage Loan Program. The Authority proposed to continue to operate its Single Family Mortgage Loan Program on a "to be announced" basis (the "TBA Program") to provide financing and down payment assistance to first time homebuyers throughout a thirteen county area including Indian River County. On July 11, 2017, the Board approved Resolution No. 2017-067, and the accompanying Interlocal Agreement with the Authority (the "2017 Area of Operation Resolution"). The 2017 Area of Operation Resolution confirmed the Authority's ability to continue to operate its TBA Program in Indian River County. The Authority is analyzing the feasibility of financing the Single -Family Mortgage Loan Program through the issuance of new single-family mortgage revenue bonds (the "Single Family Mortgage Loan Bond Program"). The Authority plans to issue bonds if the Authority will be effective in keeping mortgage rates as low as possible during the rising interest rate environment. Adoption of the 2018 Area of Operation Resolution will enable the Authority to continue to offer the Single -Family Mortgage Loan Program with financing delivered through the issuance of the Authority's single-family mortgage revenue bonds in the event that the Single -Family Mortgage Loan Bond Program is determined to be most beneficial. Adoption of the 2018 Area of Operation Resolution does not repeal the 2017 Area of Operation Resolution, but instead allows the Authority to offer the Single -Family Mortgage Loan Program through either the TBA markets or the bond markets as appropriate. The Authority has stated that the Single -Family Mortgage Loan Program is designed to benefit first-time homebuyers in Escambia and Indian River County, as well as seventeen other participating counties. Please be aware that due to changes in federal tax law, it is no longer necessary to hold a Tax Equity and Fiscal Responsibility Act ("TEFRA") hearing in each participating county. Additionally, issuance of any bonds by the Authority will not require any private activity bond allocation from Indian River County. F-WwoyiL,.&1GENEULIBCC ggr d.A1,..1E—b(aCounryHouxingFinaneeAurlmnrydx(7018).d- 437 Board of County Commissioners October 29, 2018 Page 2 FUNDING. There is no funding, associated with this matter. RECOMMENDATION. The County Attorney's Office recommends that the Board vote to approve the resolution granting to the Escambia County Housing Finance Authority continued area of operation authority for purpose of operating the Authority's Single -Family Mortgage Loan Bond Program within Indian River County, Florida and authorize the Chairman to execute the Resolution. ATTACHMENT(S). Proposed Resolution F..k4ttomgVnda1GhNML18 CCL4genda Uem IFs bta Cm ryH=ing FinamarAarho.iry.dw(IDl8).d" 438 RESOLUTI.ON 2018- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, GRANTING CONTINUING "AREA OF OPERATION" AUTHORITY TO THE ESCAMBIA. COUNTY MOUSING FINANCE AUTHORITY TO OPERATE I.TS SINGLE FAMILY MORTGAGE REVENUE BOND PROGRAM WITHIN INDIAN RIVER COUNTY, FLORIDA; PROVIDING A TERM; PROVIDING FOR REPEAL OF INCONSISTENT PROVISIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Part IV of Chapter 159, -Florida Statutes (the "Act"), authorizes the creation of housing finance authorities within the State of Florida (the "State with the authority to issue revenue bonds to assist in relieving the shortage of housing available at _prices or rentals which many persons and families can afford; and WHEREAS, the Escambia County Housing Finance Authority (the "Authority") and the Indian River County Board of County Commissioners (the "Board") have cooperated for many years to operate programs to address such housing shortage in Escambia County; Florida, and Iridian River County, Florida, as well as certain other counties that may also participate in such programs (collectively, the "Participating Counties"); and ;WHEREAS, the Authority has from time to time issued certain Single -Family Mortgage Revenue Bonds (Multi -County Program), in multiple series -to fund single family mortgage loans to first-time homebuyers (collectively, the "Mortgage Loan Bond Program'; and WHEREAS, pursuant to the authority of Section 159.603, Florida Statutes and :in order to increase operational efficiencies, provide for a wider allocation of fixed expenses, and gain economies of scale in order to decrease the cost of borrowing, the Authority has from time to time been .granted area of operation authority pursuant to official action of the governing bodies the Participating Counties to extend the Mortgage Loan. Bond Program to .fund mortgages for the purchase of homes located within such Participating Counties, and WHEREAS, Indian River County wishes to secure the continued benefits of the Authority's Mortgage Loan Bond Program for first time homebuyers residing within. Indian River County to benefit the citizens and residents of the Indian River County by renewing its grant of area of operation authority to the Authority to operate its Mortgage Loan Bond Program, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. Continued Operation of the Mortgage Loan Bond Program. Pursuant to the authority of Sections 159.608 and 125.01, Florida Statutes, the Authority is hereby granted non- exclusive "area of operation" authority to operate the Mortgage Loan Bond Program within Indian River County for the benefit of the citizens and residents of Indian River County. The, Authority 1 439 RESOLUTION 2018 - shall have -full authority and responsibility to carry out the Mortgage Loan Bond Program in accordance with the parameters established by the Authority:and the provisions of applicable law. Section 2. Term. The "area of operation" authority granted to the Authority shall continue until such time as it may be terminated by Resolution of the Board upon not less than ten (10) days written notice to the Authority. Section 3. Repealing Clause. All resolutions or parts thereof of the Board in conflict with the provisions herein contained are, to the, extent of such conflict, hereby superseded, and repealed. The foregoing resolution was moved for adoption by Commissioner and seconded by Commissioner , and, upon being. put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Fleseher Commissioner Tim Zorc The Chairman thereupon declared the resolution duly ,passed and adopted this. 6`' day of November, 2018. ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to farm and legal suffi:iency: By: /f)ykin,Reingold, County Attorney BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA Peter D.. UBryan, Chairman 1::\Attomep\Linda\GENERAL\Resolutions & Ordinances\Resolutions\Indian River Couniy BCC Escambia County Area of Operation 2018.doc 01 440 /1 'E. November 6, 2018 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: October 23, 2018 SUBJECT: Foster Care Information Class FROM: Tim Zorc Commissioner, District 3 Discussion Item: Place of Hope will be conducting a foster care information class on Thursday, November 15, 2018, at 6:00 p.m. to 7:30 p.m. to be held in the Community Room at the United Way Building located at 1836 14th Ave, Vero Beach, FL 32960. 441 0 Place of Hope in partnership with Communities Connected for Kids, gathers members of the community to support children that are hurting and families throughout our region. Place of Hope licenses and supports foster families in Palm Beach, Broward and the Treasure Coast. These children are our region's most hurting children! They have suffered various types of abuse and neglect but you can provide hope and healing! Our team at Place of Hope is deeply committed to supporting you from your initial inquiry all the way through raising foster children in your home. We understand that the process is lengthy and laden with paperwork, but we assure you that it is all worth it. Throughout it all, you can rest assured that you will never be alone. RSVP to Jamieb@placeofhope.com by November 13 j � BEING A FOSTER PARENT Place of Hope's program, Homes of Hope, in partnership with ChildNet and Communities Connected for Kids, gathers members of the community to support children that are hurting and families throughout our region. With offices in Boca Raton, Palm Beach Gardens, Hobe Sound and Port St. Lucie, Place of Hope - licenses and supports foster families in Broward, Palm Beach, Martin, St. Lucie, Indian River and Okeechobee Counties. A child or sibling group will be placed In your home and live with you until the permanent plan has been decided. This can be anywhere from a week to well over a year. The permanent pian for the child or sibling group is to find the safest option for them; whether it be reunifying with their birth family or finding a forever family. More than half of all children return to their birth families. These children are our regions most hurting children! They have suffered various types of abuse and Feglectbut you can provide hope and healing` Our team at Place of Hope is deeply committed to supporting you from your initial inquiry all the way through raising foster children In your home. We understand that the process Is lengthy and laden with paperwork, but we assure you that It Is all worth it. Throughout at afli you can rest assured that you will never be alone. 443 November 6, 2018 ITEM 14.E.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: October 24, 2018 SUBJECT: United Against Poverty (UP) Request for Support to Apply for Funding from JP Morgan/Chase FROM: Tim Zorc Commissioner, District 3 Discussion Item: I would like to discuss the Indian River County Board of County Commissioners' support for the United Against Poverty (UP) application to JP Morgan/Chase for their Advancing Cities Challenge grant. The funding will allow UP to further establish the new UP Center in Indian River County. The letter would need to recognize Indian River County's support for United Against Poverty related to: • UP's sustainability through its annual grant; • Provision of public transportation to UP's facility; • The collaborative efforts by IRC and UP to work together to address community needs and programming. I am asking for a letter of support from the County Commissioners in support of the funding request by UP. 444 Overview: AdvoncingO ties Many of the world's cities are experiencing population growth and regeneration, however, the benefits of global prosperity are not reaching everyone. Inequality is on the rise, threatening to stymie economic growth and fostering political unrest. These issues are undoubtedly complex and reversing these trends will require collaborative leadership from the private, public, and nonprofit sectors. To this end, JPMorgan Chase & Co. (1PMC) is launching AdvancingCities, a $500 million, five-year initiative to advance lasting solutions that will lead to more people connected to jobs with a career pathway and living with financial security, more small business owners growing and hiring, and economically vibrant neighborhoods. Every city has a set of systems that connect people to economic opportunity, but not everyone has the same access to those systems, not all of those systems are integrated and working together, and other systems are struggling to keep up with rapid changes in our economy. Over the last five years, JPMC has made substantial investments in four systems that drive opportunity at the local and regional level— workforce training, small business ecosystems, financial health, and neighborhood development. We have focused on strengthening these systems for maximum impact by 1) targeting solutions to promote equity for underserved communities, businesses, and individuals; 2) identifying innovation and replicating the most promising solutions; and 3) strengthening nonprofit organizations so they are able to rise to the challenges facing their communities. AdvancingCities will build upon this work by channeling our most valuable resources—data, talent and expertise of our employees, global platform—in key cities with demonstrated ability to collaborate across sectors, address tough issues head on, and implement complex solutions. 1PMC is issuing an inaugural AdvancingCities Challenge Request for Proposals (RFP) from cities that share our commitment to promoting inclusive growth through collaboration. Winners will be announced in April 2019. Advonc ng0ties 'Challenge Efforts to promote inclusive growth tend to exist in silos —even when local stakeholders aim to build cross -sector solutions. Many face significant challenges as they try to move beyond well -coordinated, individual programs to aligning local systems, stakeholders, and resources so that a city or region's efforts are mutually reinforcing. Given the complexity of the challenges facing cities and communities, effective solutions must include comprehensive, cross -sector and multi -stakeholder strategies. We see the greatest opportunity to reduce inequality where city systems intersect, creating solutions that are as multidimensional as the challenges they seek to address. Across the country, civic leaders are breaking down barriers to economic mobility by aligning workforce and criminal justice systems and building affordable housing near good schools, health care services, and transportation options. Others are generating economic opportunity by reducing friction for small business owners to participate on major infrastructure projects, exploring how public sector and employers can help families improve financial health, and linking future economic and employment trends to today s job training efforts. Moving from successful programmatic interventions to altering and aligning these "opportunity systems" 445 for maximum impact takes planning, coordination, resources, data, and the ongoing involvement of local civic leaders. The AdvancingCities Challenge will provide local leaders that have galvanized their communities around a vision and solutions to improve their economic trajectory with the resources needed to implement their plan. The AdvancingCities Challenge aims to: - Accelerate the progress of cities that have a shared understanding of the biggest challenges facing their communities; - Drive collaboration between public, private, and nonprofit actors to advance big ideas that tackle persistent challenges to inclusive growth; - Surface innovative solutions to address these persistent challenges, particularly those challenges that underlie persistent racial and economic inequities. 446 Request fo! Proposals The AdvancingCities Challenge seeks to invest in solutions that better connect, align, and integrate opportunity systems to reduce economic inequality and drive more inclusive growth in cities. The AdvancingCities Challenge recognizes that: - Local leaders are best positioned to identify and articulate the core challenges facing their city. For this reason, the AdvancingCities Challenge is purposefully open to give leaders the space to not only define the nature of these challenges, but propose solutions that will help "move the needle" against these problems in new and innovative ways. - Strong leadership and collaboration within and across sectors is necessary to drive sustainable change at scale. The AdvancingCities Challenge requires applicants to identify and convene a table of cross-sector actors with the resources and authority to create systems change. - Bold, innovative approaches are needed to change the trajectory of communities being left behind. The AdvancingCities Challenge will support solutions that are evidence-based, depart from "business as usual" approaches, and move beyond short-term outcomes to transform and better integrate systems to drive more inclusive growth in cities. We are soliciting proposals that 1) build upon and strengthen the vision and leadership of an established coalition working across sectors to address major systemic challenges; and 2) seeking to implement solutions that incorporate at least two systems within 1PMC's philanthropic focus areas and may include other mission-critical systems such as health, education, transportation, criminal justice, economic development. Note that while we reference cities throughout the RFP, lead applicants are required to be nonprofit organizations submitting applications on behalf of cross-sector actors within a city. Also, though we refer to cities, we are encouraging innovative proposals from geographies both large and small, including towns and rural areas. The AdvancingCities Challenge provides local leaders with a broad scope to define the problem statement most relevant to their communities. Overall, we are looking for proposals that address macro-level challenges and opportunities including: - Persistent income and wealth inequality, particularly by race and gender; - Growing financial and employment insecurity of vulnerable populations; - Increasing physical and spatial disconnection from systems and services vital for well-being (health care, clean and safe environment, etc.) and economic opportunity (employment, education, child care, etc.) - Economic trends —whether it is rapid growth or stagnation —that exacerbate financial and economic disparities. Successful applications will be eligible for a three-year grant of up to $3 million. Selected proposals would also be eligible for a wide array of 1PMC resources—including data and employee expertise, global connections, among others. 447 To apply, applicants must provide the following information. PROPOSAL SUMMARY Provide a concise overview of the proposal, including: - Your need/problem statement; - Your geography and population served; - Your goal; and - Your proposed solution against the problem statement. 11. PROBLEM STATEMENT Provide a clear and concise statement of the problem you seek to address. List up to five additional resources (research papers, data sets, maps, etc.) that provide additional context on the nature and extent of this challenge. Ill. SOLUTION Outline your detailed strategy to address the stated problems, and specific goals and measurable outcomes. This should include reference to any existing plans, data, and research that informed your design and implementation strategy. Applicants should also describe the conditions (resources, political will, etc.) that will make this solution successful, and why it is the right moment in time to pursue the approach. IV. ALIGNMENT Articulate how this proposal aligns with at least two systems within JPMC's philanthropic focus areas, and how this initiative will integrate strategies across these systems and others (if applicable). This includes outlining how this proposal will tackle persistent inequities (racial, economic, etc.), and how implementation will reduce inequities and drive more inclusive growth across the city or region. Applicants should also demonstrate how this solution could be further accelerated by other JPMC resources—including our Field and Virtual Service Corps volunteers, JPMC Institute data, corporate and philanthropic relationships, among others. V. MECHANISM FOR IMPLEMENTATION Collaboration and leadership - Lead organization. Describe the leading partner for this effort, including history of leadership in the community, alignment with mission, experience leading similar programs, and systems -level oversight. - Coalition of partners. List the partners that comprise the multi -sector coalition to help lead implementation. o Provide details on partners and expected contributions in terms of resources, skills, and expertise. Please also include expected subgrants to organizations leading specific interventions. o Describe the demonstrated history of collaboration between these partners, and past successes working together. o Provide details on the diversity of partners involved (racial, geographic, sectoral). o Required: Applications must include at least one letter of recommendation or references from local government official(s). Multiple applications from a single city are discouraged. Funders. Describe other existing or potential funders that may serve as partners for implementation. Government engagement and polity. Describe any local government policy that will support implementation, or policy prescriptions that would accelerate efforts (with assessment of appetite for change). Proposals should also describe how this effort fits into the priorities of the mayor and/or other local elected leaders, including evidence that this effort will be supported (including actions already taken to support these goals). This includes a detailed letter of support from local government, which demonstrates a clear understanding of the project and affirms government's active engagement in this work. Local engagement. Detail how the proposal will include perspective and leadership from local residents and community organizations that directly represent the residents that the project is aiming to reach. Sustainability - Clearly articulate a path to long-term sustainability, either with existing or forward-looking commitments from public and/or private funders to continue implementation beyond this grant. VI. INNOVATION Describe how this solution is developing, piloting, and/or implementing interventions that change policies, procedures, resources, and decision-making across the systems influencing the large-scale result that the proposal aims to achieve. Applicants should also demonstrate how this solution deploys a new or disruptive approach to drive inclusive growth, including creative collaboration and use of resources to advance this effort. Vll. IMPACT AND EVALUATION Concisely define the large-scale result that this solution aims to achieve, as well as a clear set of metrics to assess progress against this result. This should include measurable goals in four categories: 1) short- term outputs documenting accomplishments; 2) medium- to long-term outcomes documenting improvements in the well-being of individuals, families, small businesses, or communities; 3) external systems change, documenting how systems have improved from the perspective of the end-users; and 4) internal systems change, documenting systems improvements from the perspective of the agencies or partners working together on systems integration and improvement. To that end, each applicant is required to identify a local evaluation partner with demonstrated capacity to track and evaluate progress. Vlll. PROJECT PLAN AND BUDGET - Project plan. As a one Rage attachment, outline a clear implementation plan, with timeline, action steps, and deliverables, with accountability to owners of each intervention. - Project budget. As a half Rage attachment, provide a budget that includes expenses and income. To the extent that budget exceeds the potential grant, identify additional funding sources. 449 �P_Plicants must meet the following criteria: - Lead organization must 6eanot4opprof�o�aniza\�nexempt from federal income tamatkm under 5ecbunSOl��3)ofthe Internal RevenmeCode of19D6 asamended (the "[ode"),and classified asapublic charity under Code Sections 5O9(a)(1)or5O9(a)(2)| - Lead organization will demonstrate expertise in the community, and oversight that corresponds with the intended geography and systems; ' Strong organizational leadership and management; ' Commitment,to diversity and inclusion for the project, and within the organization, particularly at senior staff and board level; ' Strong preference for projects that overlap with JPMC`s geographic business footprint and resources; - Activities must begeographically focused onasingle city, town, orregion; - Engagement of a multi -sector coalition of actors (government, nonprofit, business, community, foundation, etc.)todesign and implement the initiative; ' Ability tuachieve all deliverables within athree-year time frame; and ' Lead organization must be available for meetings on progress every 3 months. Successful applications will articulate the folloA!n& 'Innovative strategies to make measurabl progress against the challenge statement; ' Approach for tackling persistent inequities (mdaLeconomic, etc)toensure afocus oninclusive growth; ' A multi -sector approach that demonstrates the integration of strategies across JPMC's Strong engagement byhigh-capacity nonprofits and government entities, aswell aafrom the business community, toimplement the plan; - Engagement with local policyrnakers and government agencies, with demonstrated strategic support from a government official and/or alignment with local government priorities and initiatives; ' Defined metrics used to gauge short-term progress, and proper methods to assess broader systems change; ' Inclusion of real-time and forward-looking data to target metrics of success and prioritize investments needed; - Aclear strategy for public participation, including I:rackin8efforts ioengage residents and community organizations in the process (i.e. interviews, listening sessions, town halls, etc.); and ' Firm commitment of additional funding, and/or demonstrated available funding, from government, private foundations and/or corporations to scale the impact of the proposed solutions. IM Expectations Expectations of participants include: Selection Process Requirements: Applicants must be available for phone/video interviews in mid- February 2019. At least one representative must be available for announcement activities in late April. Other requirements will include (included in grant budget): - Submit MOU and work plan for participating organizations - Report to JPMC's national evaluator: JPMC will work with a national evaluator, who will produce a series of studies and reports that assess the progress and results of the AdvancingCities Challenge. Each local evaluation partner must participate in calls, report data to the national evaluation team, and submit an initial research plan to JPMC and its national evaluation partner. - Release annual progress report: Each winner will have a local evaluator that is required to put out a public white paper/progress report with detailed, quantitative data and impact on the project annually on their website and/or release during a media/visibility event. They will share an estimated timeline for release early in the year to JPMC to assist in planning. - Submit JPMC CvberGrants impact report: In addition to the national evaluation requirement, all AdvancingCities Challenge grants are requested to submit impact reports through JPMC's online grants system, CvberGrants. They will receive a reminder email from our system 30 days prior to the due date of the report. - Share a story of how the target geography/population was directly impacted by the grant: When grantees submit their impact report in CyberGrants, they will attach an "impact story" or human interest story that highlights the problem or challenge the grant addressed, describes how the geography/population served was assisted by the grant, and helps explain the success of the program. 451 Key Dates* September 12 AdvancingCities RFP is released September 17 JPMC will host an informational call on September 17, 2018, at 3:0Opm ET to'answeryour questions about the program and RFP. Please RSVP here. September 25 JPMC will host a second informational call on September 25, 2018, at 1:00pm ET. Please RSVP here. November 30 Proposals due in CyberGrants on November 30, 2018.at 11.59PM ET December— March 2019 Applications will go through three rounds of review, and non -winners will be notified at each stage. Please see Scoring Criteria in the FAQ. Mid -February 2019 Finalists participate in phone/video interviews -with JPMC March 2019 Initial award notification March=_earl_y April 2019 Grant agreements'finalized: Late April 2019 1 Winners announced *These dates are subject to change Submission All proposals must be submitted via Cvbergrants by Friday, November 30, 11:59PM Eastern Time. The invitation code is'McCarthy00'. Any proposals received via email will not be reviewed as part of the application process. Questions can be directed to Advancing.Cities@ipmchase.com. By submitting an application, the lead applicant and all organizations agree to adhere to the Official Challenge Rules. 452 f=requently Asked Questions PART ONE: ABOUT THE INITIATIVE What is AdvancingCities? AdvancingCities is a $500 million, five-year initiative to invest in solutions that bolster the long-term vitality of cities and the communities within them that have not benefited from economic growth. A component of AdvancingCities is an annual competition to advance creative solutions to drive inclusive growth through collaboration between civic, business, and community leaders. What is the AdvancingCities Challenge? The AdvancingCities Challenge will make investments of up to $3 million in cities to support creative, collaborative and sustainable solutions that address cross -cutting challenges that help more people benefit from a growing economy. Successful proposals will support existing local coalitions of elected, business and nonprofit leaders working together to address major social and economic challenges such as employment barriers, financial insecurity, and neighborhood disinvestment. PART TWO: REQUEST FOR PROPOSAL (RFP) EUCaIBILITY AND STRUCTURE What are the eligibility requirements for applicants? To be eligible forfunding, applicants must meet the following criteria: Lead organization must be a not-for-profit organization exempt from federal income taxation under Code Section 501(c)(3) and classified as a public charity under Code Sections 509(a)(1) or 509(a)(2); Lead organization will demonstrate expertise in the community, and oversight that corresponds with the intended geography and systems; Strong organizational leadership and management; Commitment to diversity and inclusion for the project, and within the organization, particularly at senior staff and board level; Strong preference for projects that overlap with 1PMC's geographic business footprint and resources; Activities must be geographically focused on a single city, town, or region; Engagement of a multi -sector coalition of actors (government, nonprofit, business, community, foundation, etc.) to design and implement the initiative; Ability to achieve all deliverables within a three-year time frame; and Lead organization must be available for meetings on progress every 3 months. What is the maximum grant amount available? Successful applicants will be eligible for a three-year grant of up to $3 million. All grants will be allocated over a three-year period, and we expect to award 4-6 grants annually, 453 Do organizations need to be located within the same geographic area? Organizations do not have to be located in the same geographic location. However, activities must be geographically focused in a single city, town, or region. Does having an existing grant from 1PMC disqualify an applicant? No. How will the applications be evaluated? Applications will be reviewed and evaluated according to the criteria outlined below: - Geography: Reaches or deepens impact in a defined area, identifies and addresses a defined gap or need in the market and demonstrates clear priorities for geographies and populations targeted; - Rationale, approach, and alignment: Clearly articulates a problem statement, solution and actionable plan for implementation, while demonstrating how these solutions will be transformative and address core challenges to economic mobility; - Collaboration and leadership: Evinces strong leadership and collaboration among cross -sector actors to advance these solutions; - Innovation: Exhibits high potential to intervene, disrupt and change systems with new or existing partnerships and/or resources; - Sustainability: Displays clear path to long-term sustainability beyond a 1PMC grant; and - Impact and evaluation: Demonstrates vision for a large-scale, transformative result, and ability to define and measure both short-term outcomes against near-term goals and the systems change necessary to achieve the long-term result. How will 1PMC evaluate the extent to which proposals promote equity? Below are key principles that we will look for when evaluating the extent to which programs will tackle persistent inequities and drive inclusive growth. This bullet list is not meant to be definitive, but to provide guidance. - Create a transparent, data -driven approach to fostering inclusive local economies; reducing racial, ethnic, and income segregation; and directly addressing disparities and barriers to opportunity. - Meaningfully engage multiple community stakeholders, including: government leaders, business and community leaders, and residents. - Actively prevent and work against displacement of low-income individuals and small businesses - Improve and continuously measure outcomes critical to an individual and community's ability to progress socially and economically, including in the areas of health, education, employment, safety, and financial security. - Plan for the needs of a city/region's most vulnerable residents, such as the elderly, single parents, very low-income, people of color, people with disabilities, returning citizens, women, and/or non- English speakers. - Respect local culture, history, and diversity. - Ensure that the execution and delivery of the solution's intended impact builds local capacity and has longevity that can be sustained over time. 10 454 What does JPMC mean by "systems change"? JPMC is interested in proposals that will lead to durable changes in how systems operate to benefit individuals, families, small businesses, and communities. This type of systems change may be referred to as external systems change because it affects how systems operate from the perspective of the end users. This contrasts with internal systems change which is a change in how systems operate from the perspective of the individuals or organizations that administer them. Internal systems changes are often important as a means to the end of changing how systems operate from the perspective of the end users but it is ultimately the external systems changes that JPMC is hoping to achieve through the AdvancingCities Challenge. My organization still has questions about the application process. What resources are available to us? We will host two informational calls to answer your questions about the program and RFP: - Monday, September 17, 2018, from 3:00-4:OOpm ET - Tuesday, September 25, 2018, from 1:00-2:OOpm ET All other questions can be directed to Advancing.Citie�chase.com. PART THREE: EXPECTATIONS AND REPORTING REQUIREMENTS What are the expectations of participants? Expectations of participants include: Selection Process Requirements: Applicants must be available for phone/video interviews in mid- February 2019. At least one representative must be available for announcement activities in late April. Other requirements for winners will include (included in grant budget): - Submit MOU and work plan for participating organizations Report to JPMC's national evaluator. JPMC will work with a national evaluator, who will produce a series of studies and reports that assess the progress and results of the AdvancingCities Challenge. Each local evaluation partner must participate in calls, report data to the national evaluation team, and submit an initial research plan to JPMC and its national evaluation partner. - Release annual progress report: Each winner will have a local evaluator that is required to put out a public white paper/progress report with detailed, quantitative data and impact on the project annually on their website and/or release during a media/visibility event. They will share an estimated timeline for release early in the year to JPMC to assist in planning. - Submit JPMC CyberGrants impact report: In addition to the national evaluation requirement, all AdvancingCities Challenge grants are requested to submit impact reports through JPMC's online grants system, CyberGrants, They will receive a reminder email from our system 30 days prior tc the due date of the report. 11 455 Share a stoEy of how the ta.Met geography jpopulation was cl.irectly impacted by the grant: When grantees submit their impact report in CyberGrants, they will attach an "impact story" or human interest story that highlights the problem orchallenge the grant addressed, describes how the geography/population served was assisted by the grant, and helps explain the success of the program. Who should applicants select asevaluation partners? Each applicant must identify alocal evaluation partner in their proposal. Evaluation partners can belocal universities, consultant firms, ovindividuals able toeffectively track program outcomes. Ideally, they should be familiar with the city and/or the challenges that the proposal seeks to address. Evaluation partners will be responsible for submitting publically available annual reports and the final impact report, aywell acsharing outcomes with jPW4["snational evaluator. What are the expectations of a local evaluation partner? The local evaluation partner will be responsible for collecting data on the outputs and outcomes of the Advoncing[biesChallenge grant; nepmding the data quarterly to/PK4[and/or ]PM['snational evaluation partner and other local evaluators through conference calls, webinars, and in-person meetings;producing interim reports on the status of the evaluation and findings to date after years 1 and 2; and submitting a final evaluation report by the end of year 3. During the initial months of the grant period, the local evaluation partner will also be required to submit a research plan that must be approved by JPMC and its national evaluation partner. How will JPA0Vmnational evaluator beengaged? The success of the evaluation component relies heavily on engagement with/PIVIC's selected national evaluator. Specifically, the national evaluator will introduce and discuss the metrics and reporting process with local evaluation partners, and may engage with them throughout the year to collect and clarify data. The national evaluator will also select sides to participate in case studies, and may request interviews, data, pictures, orother information tosupport this work. PART FOUR: RFPTIMELINE How dm|submit amapplication? All proposals must besubmitted via {jtgO&L;�lts. The invitation code b'K8cCerthyOO'. All proposals are due by Friday, November 30, midnight Eastern Time. Any proposals received via email will not be reviewed as part of the application process. Questions can be directed to . What happens tothe application once bissubmitted? JPK4[will leverage experts from across the firm tocarefully review proposals. Proposals will 6ereviewed over several rounds. Non -winners will benotified a1each stage. What is the timeline of the proposal review and selection process? - September 12: AdvancingCities Challenge RFP is released - September 17, 25: Informational calls on the Challenge - November 30: Deadline to submit application at 11:59PM ET - December— March: Applications go through review o Mid -February: phone/video interviews - March: Initial award notification - March — early April• Grant agreements finalized - Late April: Winners announced *These dates are subject to change 13 457