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BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
REGULAR MEETING
TUESDAY, DECEMBER 6, 1994
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING.
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
John W. Tippin, Chairman ( Dist. 4)
Kenneth R. Macht, Vice Chairman ( Dist. 3 )
Fran B. Adams (Dist. 1)
Richard N. Bird (Dist. 5)
Carolyn K. Eggert ( Dist. 2 )
9: 00 A. M. I. CALL TO ORDER
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
2. INVOCATION - Pastor Andrew Jefferson
St. Peters Baptist Church
3. PLEDGE OF ALLEGIANCE — Comm. Kenneth R. Macht
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Item 13-D-1, lighting at Helen Hansen Park in Roseland
Item 11-E73, Escambia Housing Mortgage Program
5. PROCLAMATION AND PRESENTATIONS
None
6. APPROVAL OF MINUTES
A. Regular Meeting of 10/18/94
B. Special Meeting of 10/19/94
C. Regular Meeting of 10/25/94
7. CONSENT AGENDA
A. Received 6 Placed on File in Office of Clerk
to the Board:
Sebastian River Water Control District -
Minutes of August 31, 1994
I.R. Farms Water Control District - Report of
Election of Scott W. Lambeth to Board of
Supervisors to serve unexpired term of C.R.
Sexton, Jr. who resigned on 10/13/94
B. Cancellation of December 27, 1994 Meeting
( memorandum dated November 22, 1994 )
C. Release of Utility Liens -
( memorandum dated November 21, 1994 )
D. Custodial Contract - New Courthouse
( memorandum dated November 23, 1994 )
r �
7. CONSENT AGENDA (cont'd. ):
E. Award Bid #4021 / 16th St. Waterline
( memorandum dated November 18, 1994 )
F. 58th Ave. R -O -W Acquisition; Parcel #110
Charles and Carol Colinick
( memorandum dated- November 28, 1994 )
- C. Water Service Agreements / I.R.C. and John 8
Marie Simons and Domenica Piumelli
( memorandum dated November 15, 1994 )
H. Release of Temporary Construction Easements
Indian River Boulevard
( memorandum dated November 29, 1994 )
I. Miscellaneous Budget Amendment 001
( memorandum dated November 29, 1994 )
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a.m. 9. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
B. PUBLIC DISCUSSION ITEMS
None
10. COUNTY ADMINISTRATOR'S MATTERS
None -
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES
Approval of Resolution Regarding Fees for Review
of Health Care Facilities Emergency Management
Plans as Established by Rule 9G-20, Florida
Administrative Code, and Chapter 93-211, Laws
of Florida
( memorandum dated November 28, 1994 )
C. GENERAL SERVICES
I. Award Bid #5026 / Water Expansion Plan
Phase V, Contract #1
(memorandum dated November 23, 1994) _
2. Award Bid #5027 / Water Expansion Pian
Phase V, Contract #2
( memorandum dated November 23, 1994 )
D. LEISURE SERVICES
None __
11. DEPARTMENTAL MATTERS (cont'd. ):
E. OFFICE OF MANAGEMENT AND BUDGET
1. Mooring's Streetlight Installment
( memorandum dated November 30, 1994 )
2. Provide and Install Hardware and Software
for New Courthouse
( memorandum dated November 30, 1994 )
F. PERSONNEL
Appeal - L. Post
(memorandum dated November 28, 1994)
G. PUBLIC WORKS
1. Resolutions to Provide for Paving and
Drainage Improvements to and set Public
Hearing Date for: 79th St. Between 101st
Ave. and 91st Ave. in Vero Lake Estates
( memorandum dated November 22, 1994 )
2.
Change Order No. 2, CR 512 Corridor
Improvements
_
( memorandum dated November 30, 1994 )
3.
Indian River Blvd. Phase IV Construction
Materials Testing
( memorandum dated November 28, 1994 )
H. UTILITIES
1.
Water Expansion Plan - Ph. IV, Res. I E II
( memorandum dated November 28, 1994 )
2.
West Regional Wastewater Treatment Plant
Expansion / Change Order No. 1
(memorandum dated November 28, 1994)
3.
So. Co. R.O. Phase _11 Final Pay Request .
and Final Change Order
( memorandum dated November 10, 1994 )
4.
M - F Indian River Holdings, Inc.
Master -Planned Water Main Construction
Developer's Agreement
( memorandum dated November 15, 1994 )
5.
Developer's Agreement with Palm Gardens
Children's Home
( memorandum dated November 28, 1994 )
6.
9th Court Water Line Extension
( memorandum dated November 21, 1994 )
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A. CHAIRMAN JOHN W. TIPPIN
B. VICE CHAIRMAN KENNETH R. MACHT
13. COMMISSIONERS ITEMS (aont'd. ):
C. COMMISSIONER FRAN B. ADAMS
- D. COMMISSIONER RICHARD N. BIRD
E. COMMISSIONER CAROLYN K. EGGERT
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
None
B. SOLID WASTE DISPOSAL DISTRICT
1. Approval of Minutes
- Meeting of
9/27/94
2. Approval of Minutes
- Meeting of
10/18/94
3. Wetlands Mitigation
( memorandum dated
November 16,
1994 )
4. Baler Building Separation Slab
( memorandum dated
November 22,
1994 )
5. Caterpillar 826 Compactor Replacement
Total Cost Agreement
( memorandum dated November 29, 1994 )
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE
MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. _
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING
MAY CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
� � r
December 6, 1994
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, December 6,
1994, at 9:00 a.m. Present were John W. Tippin, Chairman; Kenneth
R. Macht, Vice Chairman; Fran B. Adams; and Richard N. Bird.
Commissioner Carolyn K. Eggert was in the hospital recovering from
knee surgery. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and P. J.
Jones, Deputy Clerk.
Chairman Tippin called the meeting to order, and Commissioner
Kenneth R. Macht led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA
Commissioner Bird requested the addition to today's agenda of
Item 13-D-1, lighting at Helen Hansen Park in Roseland.
Administrator Chandler requested the addition of Item 11-E-3,
Escambia Housing Mortgage Program.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board, by a 4-0 vote
(Commissioner Eggert being absent), added the above
items to the Agenda.
APPROVAL OF MINUTES
The Chairman asked if there were any corrections or additions
to the Minutes of the Regular Meeting of October 18, 1994. There
were none.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved the,
Minutes of the Regular Meeting of October 18, 1994,
as written.
04
DECEMBER 6, 1994 6Jy 1
OoK b
BOOK
The Chairman asked if there were any corrections or--- additions
to the Minutes of the Special Meeting of October 19, 1994. There
were none.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved the
Minutes of the Special Meeting of October 19, 1994,
as written.
The Chairman asked if there were any corrections or additions
to the Minutes of the Regular Meeting of October 25, 1994. There
were none.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved the
Minutes of the Regular Meeting of October 25, 1994,
as written.
CONSENT AGENDA
A. Report
Received and placed on file in the office of the Clerk to the
Board:
1. Sebastian River Water Control District Minutes
of August 31, 1994.
2. Indian River Farms Water Control District,
Report of Election of Scott W. Lambeth to
Board of Supervisors to serve unexpired term
of C. R. Sexton, Jr., who resigned on October
13, 1994.
2
DECEMBER 6, 1994
B. December 27, 1994 Meeting
The Board reviewed a Memorandum of November 22, 1994:
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TO: Board of County Commissioners
FROM: John W. Tippin, Chairman
DATE: November 22, 1994
SUBJECT: Cancellation of December 27, 1994 meeting
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Many personnel take time off to be with their families over the
Christmas holidays and the work load is considerably less than
usual, therefore, I would recommend that the regular Board of
County Commissioners meeting of December 27, 1994 be cancelled.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved
cancellation of the December 27, 1994 Board of
County Commissioners' Meeting.
C. Release of Utility Liens
The Board reviewed a Memorandum of November 21, 1994:
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Sandy Wright, County Attorney's Office
DATE: November 21, 1994
RE: RELEASE OF UTILITY LIENS
The attached lien releases are in proper form for the Board of
County Commissioners to authorize the Chairman to sign so that they
can be recorded. The names and projects are:
1. Phase I Water Project
SMITH
2. Phase II Water Project
FLETCHER
__MCCALLUM
SELPB
3
DECEMBER 6, 1994
BOOKR Fb,UC. cj��x
BOOK ,
3.
Phase III Water Project
BARLOW
GRICE
EDWARDS
MCINTYRE
GIPSON
TEIXEIRA
GRAVES
WILLIAMS
4.
Eighth Street Water Project
JEROME
5.
12th Street Water Project
WARR
6.
Club Grove Estates Water Project
DAPPEN
7.
Courtside Water Project
KUPFERER (2)
8.
Rockridge Sewers
REDSTONE
9.
Royal Poinciana Project
ARTUSA
10.
Shady Oaks Water Assessment
MACLIN
11.
Satisfaction/Payment of Existing
Impact Fees
BOUYSSOU
PEANELL
DAWSEY (2)
SELPH
JACKSON
UNREU
JEROME
Back-up is on file with the County Attorney's office.
v�
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved
Releases of Utility Liens, as recommended by staff.
LIEN RELATED DOCUMENTS ARE ON FILE IN THE
PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA
4
DECEMBER 6, 1994
D. Custodiat-Contract/New Courthouse
The Board reviewed a Memorandum of November 23, 1994:
TO: James Chandler
County Administrator
THRU: H.T. "Sonny" Dean, Director
Department of General Service
FROM: Lynn Williams, superintend
Buildings & Grounds JJ4----
DATE: November 23, 1994
SUBJECT: Custodial Contract - New Courthouse
----Consent Agenda
DESCRIPTION AND CONDITIONS:
The present Custodial Contract with C1eanNet of Central
Florida allows for the addition of buildings/services on an as
needed basis. Staff requested the monthly/annual cost for
custodial services at the new facility.
We also requested an -hourly rate for a daytime porter
position. This will provide an on-site attendant for restrooms,
canteen areas, spills and cleanups which should not be left
unattended. It is intended that the attendant's hours be adjusted
as dem#nd/need dictate.
ALTERNATIVES AND ANALYSIS:
The monthly base rate for the building is $8,766•.40 or $.86
per sq. ft. ($105,196.80 annually) is consistent with the pricing
of the current contracted buildings. The additional daytime
porter/ attendant will be billed at $10.00 per hour to a maximum of
$20,800 per year.
RECOMMENDATION AND FUNDING:
Staff recommends approval of the proposal from C1eanNet for
the remainder of the fiscal year not to exceed $94,500 (January
through September). Funding from Buildings & Grounds, 001-220-519-
033.49 Other Contractural.
5
DECEMBER 6, 1994
OOPAL
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved the
proposal from C1eanNet for the remainder of the
fiscal year in an amount not to exceed $94,500, as
recommended by staff.
CONTRACT WILL BE ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
WHEN EXECUTED AND RECEIVED
E. Bid #4021/16th Street Waterline
The Board reviewed a Memorandum of November 18, 1994:
DATE: November 18, 1994
TO: . BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Admin strator
H.T.*"Sonny" Dean, Directo
General Services
FROM: Fran Boynton Powell,
Purchasing Manager
SUBJ: Award Bid #4021/16th
Street Waterline
Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date:
October 26, 1994
Advertising Dates:
October 5, 12, 19, 1994
Specifications Mailed to:
Twenty -Two (22) Vendors
Replies:
Five (5) Vendors
VENDOR
BID TOTAL
Strickler Brothers
$ 83,655.00
Ft Myers, FL
Driveways, Inc
$ 85,550.00
Titusville, FL
Treasure Coast Contracting
$ 87 812.90
Vero Beach, FL
Martin Paving
$ 93,225.00
Vero Beach, FL
JoBear
$102,808.00
Palm Bay, FL
TOTAL AMOUNT OF BID
$_838655.00
SOURCE OF FUNDS 472-000-169-222.00
Utilities General -
Impact Fees
ESTIMATED BUDGET
$ 50,465.00 (See attached
Departmental Mema}
6
DECEMBER 6, 1994
RECOMMENDATION
Staff recommends that the bid be awarded to Strickler
Brothers as the lowest, most responsive and responsible
bidder meeting specifications as set forth in the
Invitation to Bid.
In addition, staff requests Board approval of the attached
Agreement as to form, when all requirements are met and
approved by the County Attorney.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), awarded Bid
#4021 to Strickler Brothers in the amount of
$83,655, as recommended by staff.
AGREEMENT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
F. 58th Avenue R -O -W Acquisition; Parcel #110/Gollnick
The Board reviewed a Memorandum of November 28, 1994:
TO: James E. Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
FROM: Donald G. Finney, SRA
County Right -of -Way Agent CONSENT AGENDA
SU&TECT: 58th Avenue Right -of -Way Acquisition; Parcel #110,
Charles & Carol Gollnick
DATE: November 28, 1994
DESCRIPTION AND CONDITIONS
Additional right-of-way is required on 58th Avenue for the paving
improvement project from Route 60 to Oslo Road.
The property owner has executed a contract at the appraised value
of $16,000 per acre for the A-1 zoned land.
The contract price is $26,720.00 for the 1.67 acre, 561 wide x
1,296.871 parcel. There are no appraisal or attorney fees.
An additional row of citrus trees outside the right-of-way if
required to restore the existing grove maintenance road will be
purchased at a later date.
7
DECEMBER 6, 1994
BOOK 9 3
BOOK F'A'- S
RECOMMENDATION
Staff requests the Board of County Commissioners approve the
$26,720.00 purchase and authorize the Chairman to execute the
contract.
FUNDING
Funding to be from District 9 Traffic Impact Fee #101-159-541-
067.30.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board, by a 4-0 vote
(Commissioner Eggert being absent), approved the
purchase from Charles L. Gollnick and Carol Ann
Gollnick in the amount of $26,720, as recommended by
staff.
CONTRACT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
G. Water Service Agreements/I.R.C. and Simons and Piumelli
The Board reviewed a Memorandum of November 15, 1994:
DATE: NOVEMBER 15, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILI ERVICES
PREPARED JAMES D. CHASTA
AND STAFFED MANAGER OF ASSE S NT PROJECTS
BY: DEPARTMENT OF ITY SERVICES
SUBJECT: WATER SERVICE AGREEMENTS
INDIAN RIVER COUNTY AND JOHN AND MARIE SIMONS
AND DOMENICA PIUME LI
BACKGROUND
John and Marie Simons and Domenica Piumelli have requested that
water service be installed from the water line on 12th Street to
service their properties on 25th Avenue (1105 25th Avenue and 1145
25th Avenue, respectively), Vero Beach, Florida 32960. This request
is due to poor water quality in the area. The property owners
requesting service have obtained and provided easements to enable
the County to provide utility service to the referenced properties
on their private street. The proposed water line consists of
approximately 580 feet of 6 -inch water line installation.
8
DECEMBER 6, 1994
ANALYSIS
The Agreements state that the Indian River County Department of
Utility Services (IRCDUS) shall provide water service to Mr. and
Mrs. Simons and Mrs. Piumelli. The parties agree to pay all fees
required for construction and connection to serve their respective
properties. Any additional properties that can be served with these
facilities will be required to pay their proportionate share of
these costs at connection. The Department proposes to construct the
project utilizing the Labor Contract (Driveways, Inc.) at the cost
of $5,516.26 and purchase materials under the materials bid with
Davis Meter at the cost of $4,771.30. The engineering, inspection,
and administration costs are estimated at $500.00.
RECOMEMMATION
The Department of Utility Services recommends that the Board of
County Commissioners approve the attached Agreements, and upon•
receipt of funds from participants, authorize the construction of
the project under the attached work authorization with Driveways,
Inc., and purchase of materials under County bid with Davis Meter
and Supply.
.
ON MOTION by Commissioner
Commissioner Adams, the
(Commissioner Eggert being
Agreement with Driveways,
$5,516.26; Agreement with
Bird,
Board
by
SECONDED by
a 4-0 vote
absent), approved the
Inc. in the amount of
John N. and Marie L.
Simons for payment to Indian River County of
$4,866.04; Agreement with Domenica Piumelli for
payment to Indian River County of $4,593.78;
authorized the construction of the project; and
authorized purchase of materials from Davis Meter
and Supply in the amount of $4,771.30, as
recommended by staff.
WORK AUTHORIZATION 28 IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
H. Release of Temoorary Construction Easements/Indian River Boulevard
The Board reviewed a Memorandum of November 29, 1994:
_ - TO: The Board of County Commissioners
FROM: V,7C, William G. Collins II - Deputy County Attorney
DATE: November 29, 1994
SUBJECT: Release of Temporary Construction Easements - Indian River
Boulevard
9
DECEMBER 6, 1994
BOOK �c )
FA;�
1 �
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U,Ol�ll�f�IJ
Indian River County acquired temporary construction easements for Indian
River Boulevard, which by the terms of the easements were tbe released
after completion of the construction of Indian River Boulevard.
RECOMMENDATION:
Authorize the Chairman to execute -the attached Releases of Temporary
Construction Easements to:
1. Crazy Woman Properties, Inc.
2. C . Reed Knight
3. Louise T . Kennedy, et al.
4. Curtis K. Bobo, et al.
5. Christine Bobo Sikes -
6. Grace Locke Walker
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved
release of the Temporary Construction Easements as
recommended by staff.
RELEASES ARE ON FILE IN THE PUBLIC
RECORDS OF INDIAN RIVER COUNTY
I. Miscellaneous Budget Amendment 001
The Board reviewed a Memorandum of November 29, 1994:
TO: Members of the Board
of County Commissioners
DATE: November 29, 1994
SUBJECT: MISCELLANEOUS BUDGET AMENDMENT 001
CONSENT AGENDA
FROM: Joseph A. Bair
OMB Director
DESCRIPTION AND CONDITIONS
The attached budget amendment is to appropriate funding for the following:
I. The State of Florida, Department of Labor, has charged Indian River
County for Unemployment Compensation payments to former employees.
A budget amendment is required to reflect these payments.
10
DECEMBER 6, 1994
2. The Department of Emergency Services placed an order for twenty (20)
ICOM Radios in Fiscal Year 1993/94. Six radios were shipped from
Milwaukee and received in the new fiscal year. This entry will allocate the
funding of $3,594.
3. At their meeting of November 15, 1994 the Board of County
Commissioners accepted the FIND Grant in the amount of $112,100 for
Round Island Phase II. The county match is $54,450. (FIND has included
acceptance of pre -agreement expenditures in the amount of $23,300 for
landscaping, reducing the required match to $31,150.) The entry• will
appropriate the funds.
4. The Board of County Commissioners approved the Sheriff to provide
security staff for the new courthouse at the November 15, 1994 meeting.
The approved amount was $294,062 for ten (10) months with $262,562
from contingencies and $31,500 from the School District SRO Grant.
5. As approved by the Board of County Commissioners on November 22,
1994, this entry appropriates funds for Indian River County's contribution
for a reception and presentation held for FIND/BCC sponsored by Indian
River County, City of Vero Beach and the Environmental Learning Center.
Staff recommends that the Board of County Commissioners approve the attached budget amendment
001.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved Budget
Amendment 001, as recommended by staff.
TO: Members of the Board
of County Commissioners-- -
FROM: Joseph A. Baird
OMB Director
Entry
Number FundS/Dc' wtnandAccou at Name
I. I EXPENSE
GENERAL FUND/Clerk of Court
Unemployment Compensation
GENERAL FUND/Supervisor of Elections
Unemployment Compensation
GENERAL FUND/
Reserve for Contingency
11
BUDGET AMENDMENT: 001
DATE: November 29 1994
Account Number I Increase I Demise
001-309-516-012.151 $1,200'I $0
001-700-519-012.151 $41 $0
001-199-581-099.91 1 $01 $1,204
DECEMBER 6, 1994 ��hh
BOOK c�� F'.1;E 857
12
DECEMBER 6, 1994
M M M
Entry
Number
Funds/Department/Account Name
Account Number
IncreaseDecrease
EXPENSE
TRANSPORTATION FUND/Road and Bridge
Unemployment Compensation
111-214-541-012.15=
$1,124
$0
TRANSPORTATION FUND/
Reserve for Contingency
111-199-581-099.91
$0
$1,124
EXPENSE
S.W.D.DdRef mXnemployment Comp.
411-209-534-012.15
$1,093
$0
S.W.D.D./LandfiWnemployment Comp.
411-217-534-012.15
$18
$0
S.W.D.D./Recycling Unemployment Comp.
411-255-534-012.15
$263
$0
S.W.D.D:/Landfill/Cash Forward -September 30
411-217-534-099.92
$0
$1,374
EXPENSE
BUILDING DEPARTMENT/
Unemployment Coon
441-233-524-012.15
$3,250
$0
BUILDING DEPARTMENT/Special Pay
441-233-524-011.15
$0
$3,250
2.
EXPENSE
GENERAL FUND/Emergency Services/
Communication Equipment All
001-208-525-066.45
$3,594
$0
GENERAL FUND/Reserves for Contingency
001-199-581-099.91
$0
$3,594
3.
REVENUE
GENERAL FUND/FIND/Round Island Park
001-000-334-075.00
$57,650
$0
GENERAL FUND/Transfer In
001-000-381-020.00
$31,150
$0
EXPENSE
GENERAL FUND/Parks/Construcf= In Progress
001-210-572-066.51
$88,800
$0
M.S.T.U./Transfer Out
004199-581-099.21
$31,150
$0
M.S.T.UdReserve for Contin
004199-581-099.91
$0
$31,150
4.
REVENUE
GENERAL FUND/Reimbursements
001-000-369-040.00
$31,500
$0
EXPENSE
GENERAL FUND/Sheriff/
Sheriff Law Enforcement
001-600.586-099.04
$294,062
$0
GENERAL FUND/Sheriff/
Roam for Contingencies
001-199-581-099.91
$0
$262,562
5.
EXPENSE
GENERAL FUND/BCC/
Other Current Charges/Obligations
001-101-511-034.99
$350
$0
GENERAL. FUND/Reserve for
001-199-581-099.91
$0
$350
12
DECEMBER 6, 1994
M M M
RESOLUTION REGARDING FEES FOR REVIEW OF HEALTH CARE
FACILITIES EMERGENCY MANAGEMENT PLANS
The Board reviewed a Memorandum of November 28, 1994:
TO: Board of County Commissioners
THROUGH: Jim Chandler, ounty Administrator
FROM: Doug Wright irector
Department of Emergency Services
DATE: November 28, 1994
SUBJECT: Approval of Resolution Regarding Fees for Review of
Health Care Facilities Emergency Management Plans as
Established by Rule 9G-20, Florida Administrative Code,
and Chapter 93-211, Laws of Florida
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County Commissioners
at the next scheduled meeting.
DESCRIPTION AND CONDITIONS:
In the aftermath of Hurricane Andrew, the 1993 Legislature enacted
initiatives to the Agency for Health Care Administration (AHCA) to
promulgate emergency planning criteria for nursing home facilities.
This means that each nursing home must develop and have its
comprehensive emergency management plan approved annually by the
County Emergency Management Agency. Prior rules only required
facilities to consult with local emergency management officials
regarding their facility emergency plans.
More than a year ago, the ARCA drafted its first -proposed Rule
amendment and began the public hearing process. Having completed
several modifications to the original draft and providing open
forums to receive public comments, the AHCA has instructed their
facility inspectors to implement the new review criteria. The
revised emergency management planning criteria for nursing home
facilities is eight (8) pages in length, compared to less than
one (1) page before. More importantly, the County is now
responsible to approve each of these disaster plans.
The companion document to Rule 59A-4.26, FAC, is Rule 9G-20, which
authorizes County Emergency Management'Agencies to charge a fee to
compensate for the costs of reviewing health care facility disaster
plans. During the rulemaking process, the state determined that
counties may charge $25 per hour and add to that number an amount
equal to not more that 25% of that figure to cover miscellaneous
and indirect costs. The rule also states that counties are
authorized to charge no more than $250 for a facility licensed for
16 beds or less and may charge $500 for a licensed facility of more
than 16 beds for the annual plan reviews.
13
DECEMBER 6, 1994 859 � �.
BOOK MIA
BOA
ALTERNATIVES AND ANALYSIS:
The companion Florida Administrative Codes does not give the Indian
River County Emergency Management Division an option as to whether
we choose to participate in the review and approval process. As
the ARCA inspectors make their annual visit to the local health
care facilities, they are required to review the County's
compliance letter supporting concurrence with. the facility
administrator's disaster plan before they can issue another annual
certificate of licensure.
The aforementioned Florida Administrative Codes were filed with the
Secretary of State's Office on November 14, 1994 and will be
effective on December 5, 1994. Indian River County is eligible to
charge reimbursement fees for review of plans received after the
rule's effective date.
There are approximately 20 facilities in Indian River County that
will be impacted by. the new planning review criteria when completed
by AHCA including hospitals, nursing homes, and other type
facilities. It is estimated that overall, staff will spend the
minimum of eight (8) hours in staff time per facility the first
year helping the health care administrators meet the new criteria.
It is also anticipated that the staff time required for review and
approval of the annual submittal of the facility plan will be
reduced in subsequent years.
Funds received from fees paid are required to be deposited in a
separate fund or account. Unspent, monies may be carried forward at
the end of the fiscal year and a report must be submitted to the
state within 60 days of the end of the fiscal year regarding funds
collected for the annual plan reviews.
Based on the above information, it appears the following
alternatives are available to the Board:
Alternative No. 1: Do not establish any fee schedule for the
required plan reviews as provided for by Rule
9G-20 and Chapter 93-211, Laws of Florida.
Alternative No. 2: Authorize staff to charge a fee of $25 per
hour as authorized by the rule plus any
miscellaneous or indirect cost for the
required annual facility plan review as
authorized by the authorities cited above.
Alternative No. 3: Authorize staff to charge an hourly fee of an
amount less than provided for in the rule to
conduct the required facility plan review.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners approve
Alternative No. 2 as well as the attached Resolution and fee
exhibit regarding plan review fees for reviewing and approving
health care facilities emergency management plans as described in
9G-201 Florida Administrative Code, and Chapter 93-211, Laws of
Florida.
14
DECENMER 6, 1994
Director of Emergency services Doug Wright advised that the
rules were finalized effective December 5, 1994, and that the rules
provide for a fee to be charged. His department is asking the
Board to approve the resolution and adopt the fee schedule, keeping
in mind that his department will charge the minimum number of hours
and that the fees wil be reduced after the first year.
Commissioner Adams inquired if he is recommending Alternative
2 and asked whether the 60 -day time for delivery of an invoice
could be reduced to a 30 -day period.
Director Wright responded that the reviews must be forwarded
to 4 different state departments and the additional time is
required for response from these departments.
Commissioner Adams then inquired as to a definition of the
term "any dispute regarding fees", to which Director Wright
responded that they do not expect a dispute to occur as the fees
will be discussed prior to submission of an invoice. If there is
a dispute, generally the information will first go to the County
Administrator and the County Attorney for review.
Commissioner Adams felt that this is another example of a
mandated cost to the County by the government.
Commissioner Bird asked for a further definition of
"significant change" and Director Wright explained that this would
be a significant change to the structure or level of service or
provision of medical aid.
Commissioner Adams then inquired about the report to be filed
at the end of the year requiring depositing the funds in a separate
fund or account and Director Wright explained that, based upon the
information supplied, the department will consider at that time
whether the fee schedule needs to be revised.
Chairman Tippin commented that Hurricane Andrew taught us a
great deal but that we are unable to completely protect everyone.
15
DECEMBER 6, 1994
BOOK 3 F -AGF a �.
wax 12
ON MOTION by Commissioner Adams, SECONDED ==by
Commissioner Bird, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved
Alternative No. 2 authorizing staff to charge a fee
of $25 per hour plus any miscellaneous or indirect
cost for the required annual facility plan review
for reviewing and approving health care facilities
emergency management plans; and adopted Resolution
94-152 enacting a schedule of fees to be collected
by the Department in reviewing emergency management
plans for nursing homes, as recommended by staff.
12/2/94(reso\esd) VkDW
RESOLUTION NO. 94-152
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, ENACTING A SCHEDULE OF FEES TO BE
COLLECTED BY THE DEPARTMENT IN REVIEWING
EMERGENCY MANAGEMENT PLANS FOR NURSING
HOMES.
WHEREAS, Chapter 93-211, Laws of Florida, requires certain health
care providers to prepare and update a Facility Management Plan and to
submit such plan to the County emergency management agency for review
and approval; and
WHEREAS, the law also allows the County to charge a fee for this
review and requires that the Department of Community Affairs (DCA)
establish a schedule of fees that may be charged; and
WHEREAS, the DCA has adopted such a schedule of fees in Section
9G-20.003, F.A.C., which is effective December 5, 1994; and
WHEREAS, it is desirable that the County enact this schedule of fees
consistent with the DCA rule;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the attached
Exhibit "A," which is a schedule of fees for review of nursing home
emergency plans, is hereby adopted.
16
DECEMBER 6, 1994
The resolution was moved for adoption by Commissioner Adams ,
r
and the motion was seconded by Commissioner B i r d , and, upon being
put to a vote, the vote was as follows:
Chairman John W. Tippin A y e
Vice Chairman Kenneth R. Macht A y e
Commissioner Richard N. Bird Aye
Commissioner Carolyn K. Eggert Absent
Commissioner Fran B. Adams Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 6 day of December , 1994.
BOAR OF COUNTY COMMISSIONERS
INDIAN)RIVER COUNTY, FT,ORIDA
t:_ --
By
ohn W. Til p
ey Ba Clerk Chairman
i Attachment: Exhibit "A" - Schedule of Fees
APPROVED AS TO FORM
"n I F r,AL SUFFIQIENCY:
6
SCHEDULE OF FEES
9G-20.001 PLAN REVIEW FEE
(1) County Emergency Management Agencies are authorized to
charge a fee to compensate for the cost of the review of plans,
submitted to the County Emergency Management Agency by
facilities,. to ensure compliance with,plan review criteria. A
separate fee is authorized for each plan submitted.
(2) The maximum fee shall be determined by the County
Emergency Management Agency by calculating the actual number of
hours or parts thereof necessary for review of the plan,
multiplying that figure by the rate of $25 per hour, and adding
to that result an amount equal to not more than 25% of that
figure, to cover miscellaneous and indirect costs. Upon receipt
of each facility plan, the county shall establish a cost
Identifier -for the plan for purposes of tracking review costs.
17
DECEMBER 6, 1994
BOOK U1 3 PA,,t
BOOK b3 P,1u. � 4
(3) For facilities licensed for more than 16 beds, County
Emergency Management Agencies are auttiorized to charge up to five
hundred dollars ($500.00) for reviewing a facility plan, unless
there is no significant change from the last approved plan
submitted by that facility, or unless the facility requests
technical assistance from the County Emergency Management Agency.
This limit reflects up to sixteen (16) hours of review and
processing time plus the authorized miscellaneous and indirect
cost rate. If there is no significant change from the last
approved plan submitted by that facility, or if the facility is
licensed for 16 beds or less, then County Emergency Management
Agencies are authorized to charge no more than two hundred and
fifty dollars ($250.00) for reviewing a facility plan. This
limit reflects up to eight (8) hours of review and processing
time plus the authorized miscellaneous and indirect cost rate.
If, in order to facilitate compliance with plan review criteria,
a facility requests technical assistance from the County
Emergency Management Agency, then the County Emergency Management
Agency is authorized to charge up to twenty-five dollars ($25)
per hour, or any part thereof, up to a maximum of ten (10) hours,
for time actually devoted to assisting a facility in writing or
rewriting its plan. The fee attributable to requested technical
assistance shall be in addition to the maximum fee otherwise
e.
established in this rule.
(4) Within sixty (60) days of completing the review of a
plan submitted by a facility to the County Emergency Management
Agency, the County Emergency Management Agency shall provide to
the submitting facility an invoice for the cost of performing the
Plan review in accordance with the fee schedule established
herein. Any dispute regarding the fee, other than the process
Identified in Rule 9G-20.005, F.A.C., shall be handled by the
County in the same manner as other types of revenue collection
disputes. Facilities shall notify the County in writing of any
dispute regarding the fee within thirty (30) days of receipt of
the invoice, or shall not dispute the amount. Facilities shall
be liable for and pay fees regardless of whether their plan is
approved.
18
DECEMBER 6, 1994
(5) All fees shall be payable by certified check or bank
draft in U.S. funds, made payable to the county to which the plan
Is submitted for review and approval.
Specific Authority: Section 252.35(2)(u), Florida Statutes.
Law Implemented: Sections 252.35(2)(1), 252.38(1)(e),
393.067(8), 395.1055(1)(c), 400.23(2)(g) and 400.441(1)(b),
Florida Statutes.
BID #5026/WATER EXPANSION PLAN/PHASE WCONTRACT #1
The Board reviewed a Memorandum of November 23, 1994:
DATE: November 23, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Adz.nistrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid #5026/Water Expansion Plan Phase V
Contract 01 - Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
i D1 0 •
Tri -Sure Corporation
Auburndale, FL
Derrico Construction
Melbourne, FL
Treasures Coast Contracting
Vero Beach, FL
19
DECEMBER 6, 1994
November 14, 1994
Oct 24, 31, Nov 7, 1994
Thirty (30) Vendors
Six (6) Vendors
BID TOTAL
$ 683,372.00
$ 768,610.00
$ 831,937.50
BOOS
BOOK i13 f'�, �L 16
Strickler Brothers $ 878,901.00
Ft Myers, FL
Hall Contracting $ 940,116.57
St Petersburg, FL
Martin Paving
Palm Bay, FL $1,098,153.00
TOTAL AMOUNT OF BID $ 683,372.00
SOURCE O FUNDS Utilities Assessment Fund
473-000-169-216.00
ESTIMATED BUDGET $ 803,000.00
RECOMMENDATION -
Staff recommends that the bid be awarded to Tri Sure
Corporation as the lowest, most responsive and
responsible bidder meeting specifications as set forth
in the Invitation to Bid.
In addition, staff requests Board approval of the attached
Agreement as to form, when all requirements are met and
approved by the County Attorney.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Macht, the Board by a 4-0 vote
(Commissioner Eggert being absent), awarded Bid
#5026 to Tri -Sure Corporation in the amount of
$683,372, as recommended by staff.
CONTRACT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
BID #5027/WATER EXPANSION PLAN/PHASE V/CONTRACT #2
The Board reviewed a Memorandum of November 23, 1994:
DATE: November 23, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid #5027/Water Expansion Plan Phase V
Contract #2 Utilities Department
20
DECEMBER 6, 1994
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
VENDOR
Treasure Coast Contracting
Vero Beach, FL
Martin Paving
Vero Beach, FL
Derrico Construction
Melbourne, FL
TOTAL AMOUNT OF BID
November 17, 1994
Oct 24, 31, Nov 7, 1994
Thirty (3 0) Vendors
Three (3) Vendors
BID TOTAL
$561,682.50
$567,440.00
$604,220.00
$561,682.50
SOURCE OF FUNDS Utilities A55ts,5merit Fund
473-000-169-216.00
ESTIMATED BUDGET
$592,000.00
Staff recommends that the bid be awarded to Treasure
Coast Contracting as the lowest, most responsive and
responsible bidder meeting specifications as set forth
in the Invitation to Bid.
In addition, staff requests Board approval of the attached
Agreement as to form, when all requirements are met and
approved by the County Attorney.
MOTION WAS MADE by Commissioner Adams, SECONDED by
Commissioner Macht, to award Bid #5027 to Treasure
Coast Contracting in the amount of $561,682.50, as
recommended by staff.
Under discussion, Commissioner Bird inquired as to how much
research is done in checking references for companies being awarded
bids, and Director of General Services Sonny Dean responded that
his policy is that references are checked when bids are returned to
the department. He believed that the other departments do the same
thing.
THE CHAIRMAN CALLED THE QUESTION. The Motion
carried by a 4-0 vote, Commissioner Eggert being
absent.
CONTRACT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
21
DECEMBER 6, 1994 BOOK 9 3 FA,,E 8 Y7
BOOK 93 f'A,E 878
MOOR'S ST
MOORING'S REETLIGHT INSTALLATION
The Board reviewed a Memorandum of November 30, 1994:
TO: Members of the Board
of County Commissioners
DATE: November 30, 1994
SUBJECT: MOORING'S STREETLIGHT INSTALLATION - AS SOON AS POSSIBLE
OFFICE OF MANAGEMENT AND BUDGET AGENDA ITEM
FROM: Joseph A. Baird
OMB Director
1 M: ICY i ► ►11 • ►11 YY � .
At a public hearing on April 5, 1994, the Board of County Commissioners established the Moorings
Streetlighting district. Since the district was established after January 1, 1994, it will appear on the
1995/96 tax bill not the 1994/95 fiscal year. The Mooring's have requested streetlights be installed
as early as possible.
Preliminary discussions suggest the City of Vero Beach could begin installing the streetlights as
early as January 1, 1995. Costs for the lights would be the same as outlined at the public hearing
if the lights were to be installed in January 1995. The county has no problem with this request;
however, it does have some logistical financial problems.
If the county were to proceed with authorizing the installation of the streetlights, they would have
to establish a mechanism to finance the streetlight until they are on the tax bill in the 1995/96 fiscal
year. The following needs to be done by staff and authorized by the Board of County
Commissioners in order to accomplish the request.
1. Give staff permission to contact the City of Vero Beach to begin installation
as soon as possible.
2. Give staff permission to enter into an intergovernmental steetlighting
agreement with the City of Vero Beach for the Moorings streetlighting
district.
3. Establish a Mooring's Streetlight fund.
4. A separate agent billing to be done by the Property Appraiser billing for
the partial 1994/95 fiscal year service after streetlight installation begins.
5. Allow inter -fund borrowing until assessment revenue is received.
Ye►
Staff recommends the Board of County Commissioners authorize the above mentioned items be
done in order to have the streetlights installed as soon as possible.
22
DECEMBER 6, 1994
OMB Director Joe Baird explained that the residents of The
Moorings have requested this lighting but tax monies to pay for
same will not be available until the 1995-96 tax year.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board by a 4-0 vote
(Commissioner Eggert being absent), authorized staff
to: contact the City of Vero Beach to begin
installation as soon as possible; enter into an
intergovernmental streetlighting agreement with the
City of Vero Beach for the Mooring's streetlighting
district; prepare a separate assessment billing by
the Property Appraiser for the partial 1994/1995
fiscal year service after installation begins; and
allowed inter -fund borrowing until assessment
revenue is received; as recommended by staff.
COURTHOUSE/HARDWARE AND SOFTWARE
The Board reviewed a Memorandum of November 30, 1994:
TO: Members of the Board of County Commissioners
DATE: November 30, 1994
SUBJECT: PROVIDE AND INSTALL HARDWARE AND SOFTWARE FOR THE
NEW COURTHOUSE - BUDGET AMENDMENT 002
OFFICE OF MANAGEMENT AND BUDGET AGENDA ITEM
FROM: Joseph Baird I
OMB Director
The Board of County Commissioners allocated $38,568.00 for computer hardware and software for
the judges in the new courthouse. On May 1, 1994 we received bids for the computer system. The
lowest bid received was $50,270.04. On September 13, 1994 the Board of County Commissioners
rejected the bids, recommended specifications be revised and the computer system be re -bid.
After discussion with Judge Kanarek, staff contacted the St. Lucie County Automated Services
Department which installs and maintains all the computer equipment for the State Attorney and
Public Defender offices district -wide. St. Lucie County Automated Services also installs and
maintains the circuit judge's computers in St. Lucie County.
23
DECEMBER 6, 1994
BOOK UW PAGE 879
BOOK b3 F,�;E
Michael Cully of St. Lucie County Automated Services has met with Judge Kanarek, Gary
Tummond (Clerk's Data Processing Manager) and myself to analyze the circuit -and county judges
computer needs for the new Courthouse. Additionally, he visited the new facility to evaluate what
was needed. Based on his, review he has submitted an estimate of $43,043.00.
ANALYSIS
Staff feels we should accept the proposal for the judges' computer system from St. Lucie County
Automated Services for the following reasons:
1. The proposal of $43,043 is considerably less than the lowest bid we received in the
amount of $50,270.04 when we advertised for bids and which included less items than
the proposal from St. Lucie County Automated Services.
2. The Public Defender and State Attorney are already utilizing St. Lucie County
Automated Services to install computer systems and software in the new courthouse.
3. By having the computer system software and hardware installed by one vendor, who
will maintain the system, it will eliminate finger pointing if system problems arise.
4. The circuit judges' computer system in Indian River County will be the same as St.
Lucie County and will therefore be able to communicate with the entire Circuit.
5. The system is designed, where possible, to have the State Attorney, Public Defender
and Judges share the same file server and software to cut down on installation costs and
maintenance costs in the long run.
6. References were checked from the State Attorneys Office, Public Defender's Office and
Judges' Office who currently use St. Lucie County Automated Services. They were
very highly recommended
7. The Public Defender, State Attorney and Judges would have a compatible system
district -wide.
St. Lucie County Automated Services has bid $43,043.00 for the system. Because of the short time
frame, staff would like permission to approve up to 10% more ($43,043 + $4,300 = $47,343) in
changes for unforeseen items that may need to be purchased during the installation of the system in
the new Courthouse. We may also have to purchase a token ring hub to connect to the Judges and
- - Clerk's AS -400 mainframe which we estimate is an additional $6,000. This was not included in any
of the bid proposals.
Funding of $53,343.00 for the purchase of the computer system would be from the Court Facility
Fund (Fund 106). A budget amendment in the amount of $53,343.00 is necessary since the
computer system was budgeted in the prior fiscal year.
. _ The Board of County Commissioners approve the purchase of the computer hardware and software
from St. Lucie County Automated Services for the new Courthouse, as set forth, and the attached
Budget Amendment.
24
DECEMBER 6, 1994
M M M
MOTION WAS MADE by Commissioner Macht, SECONDED by
Commissioner Bird, to approve the purchase of the
computer hardware and software from St. Lucie County
Automated Services in the amount of $53,343 and
approve Budget Amendment 002, as recommended by
staff.
Under discussion, Commissioner Macht explained that the funds
are going to a government-owned company set up some years ago to
provide data processing assistance to governmental agencies. He
attended a presentation at the Council of Public Officials and the
company involved was established in 1978. The company provides
data processing services to all governmental organizations. They
custom the services for each organization which greatly reduces
down time. This particular system has resulted in a $7,000-$8,000
savings to the County and is compatible with other governmental
organizations. He felt it would behoove the County to use this
service and suggested possibly arranging another presentation.
Commissioner Adams then inquired as to why a number of copies
of one program are necessary and wanted to know whether we could
purchase one copy and install it in several different terminals.
Mike Kelly of St. Lucie County Automated Services explained
that these programs are licensed on a "concurrent" basis and in
this case, 1 -per -user is the rule. The judicial assistants will be
using the program concurrently and the license holder requires a
payment for the program "per concurrent user". The license
agreement says that you can use this program only on 1 computer
terminal. The individual can use the program on different
equipment, but we have 12 users at the same time. Mr. Kelly
explained that if you tried to use the same program for different
users, it would constitute a violation of the licensing agreement.
Commissioner Macht informed the Board that he was aware of a
recent case in a federal office where people spent some jail time.
He emphasized that when you purchase the program, you agree to
abide by the licensing agreement.
THE CHAIRMAN CALLED THE QUESTION. It was voted on
and carried by a 4-0 vote, Commissioner Eggert being
absent.
25
DECEMBER 6, 1994
BOOK
1�.Q
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Bair
OMB Direct
Entry
Number Funds/Deparlment/Account Name
1. REVENUE
COURT FACILITY/Cash Forward
EXPENSE
COURT FACILITY/E.D.P. Equipment
BUDGET AMENDMENT: 002
DATE: — Nov ber 30 1994
Account Number I Increase I Decrease
1064000-389-040.00 1 $53,3431 $o
106-909-5I&W.47 1 $53,3431 $0
ESCAMBIA HOUSING MORTGAGE PROGRAM
The Board reviewed a Memorandum of December 5, 1994:
TO: Members of the Board
of County Commissioners
DATE: December 5, 1994
SUBJECT: ESCAMBIA HOUSING MORTGAGE PROGRAM
FROM: Joseph A. Bair
OMB Director
William R. Hough & Company, underwriter, has approached Indian River County to see if they are
interested in participating in the Escambia Single Family Housing Program for low to modgrate
income single family housing. This program involves utilization of Industrial Revenue Bonds.
Industrial Revenue bond allocations are released by districts each year beginning in January on a
first come first serve basis. Indian River County is in district 9B with St. Lucie, Martin and
Okeechobee Counties and the allocation should be over $9.5 million.
26
DECEMBER 6, 1994
St. Lucie County has already committed to the Escambia Family Housing Program. Indian River
County would be sharing the allocation with St. Lucie County, wtfich we have done in the past.
With St. Lucie County and Indian River County participating in the same program, local
participating lenders can move the money between counties after the first 120 days of the program.
William R Hough and Company is requesting we waive the $1,000 administrative fee plus the .5%
of the face value of the bonds (.5% up to a maximum of $10,000) because this will ti``passed on to
the lending institutions and then eventually to the person attempting to obtain the loan.
Indian River County has also received a request from Art Ziev of Raymond James Underwriters to
participate in their program. I feel that it is more advantageous for the County to stay in the
Escambia Single Family Housing Program since St. Lucie County is already participating and this
will give lenders more flexibility at moving allocation of funds between the counties based on the
demand. Also, the lending institutions which have branches in both counties will be working with
requirements of one program not two.
Staff recommends the Board of County Commissioners waive only the .5% per bond fee and
approve the Inducement Resolution and Inter -local agreement with Escambia Housing.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board waived the .5o per
bond fee and approved the Inducement Resolution and
Inter -local agreement with Escambia County Housing
Finance Authority; and adopted Resolution 94-153
authorizing the Escambia County Housing Finance
Authority to operate within the boundaries of Indian
River County; authorizing the Board of County
Commissioners of Indian River County, Florida, to
enter into agreements with the Escambia County
Housing Finance Authority; approving a form of
interlocal agreement; approving the issuance by the
Escambia County Housing Finance Authority of not
exceeding $60,000,000 single family mortgage revenue
bonds, Series 1995 (Multi -County Program), pursuant
to Section 147(f) of the Internal Revenue Code of
1986, as amended; and providing an effective date.
OMB Director Joseph Baird gave a brief overview of the program
and handed out further literature to the Commissioners. He advised
the Board that this program has been reviewed by Commissioner
Eggert and she expressed her feeling there was a need for the
program. The program allows Escambia County to issue bonds at tax
exempt rates and pass the funds on to people attempting to get
27
DECEMBER 6, 1994 _�
loans. It will help in the SHIP program. We are in District 9B
with St. Lucie, Martin, Escambia and Indian River Counties and
Indian River County residents would not be eligible if we do not
get involved. The funds stay in Indian River County 120 days then
spread to other counties if not used. Staff is recommending the
County stay with the same program being used in St. Lucie and
Escambia Counties. This program reaches a wider spectrum of
families as the maximum purchase price is up to $130,000 for new
purchasers.
Commissioner Bird felt we should move ahead with this and he
expressed his hope that good publicity will be attached to it.
Director Baird explained that the public hearing has been
scheduled for December 20, 1994.
THE CHAIRMAN CALLED THE QUESTION: It was voted on
and carried by a 4-0 vote, Commissioner Eggert being
absent.
RESOLUTION NO. 9A_-1 5 3
A RESOLUTION OF THE BOARD OF COUNTY
COMIVIISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, AUTHORIZING THE ESCAMBIA COUNTY
HOUSING FINANCE AUTHORITY TO OPERATE WITHIN
THE BOUNDARIES OF INDIAN RIVER COUNTY;
AUTHORIZING THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, TO ENTER INTO AGREEMENTS WITH THE
ESCAM 31A COUNTY HOUSING FINANCE AUTHORITY;
APPROVING A FORINT OF INTERLOCAL AGREEMENT;
APPROVING TIE ISSUANCE BY TIM ESCAMBIA
COUNTY HOUSING FINANCE AUTHORITY OF NOT
EXCEEDING $60,000,000 SINGLE FAMILY MORTGAGE
REVENUE BONDS, SERIES 1995 (MULTI -COUNTY
PROGRAM), PURSUANT TO SECTION 14700 OF- THE
INTERNAL REVENUE CODE OF 1986, AS AMENDED;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Chapter 159, Part IV, Florida Statutes (the "Act") authorized
counties to create housing finance authorities to exercise powers of the Act within
their boundaries or outside their boundaries with the consent of the governing body of
the territory outside their area of operation; and
WHEREAS, the Board of County Commissioners of Escambia County, Florida,
on May 29, 1980, adopted Ordinance No. 80-12, by which it created the Escambia
County Housing Finance Authority (the "Authority") and authorized the Authority to
exercise all powers under the Act: and
28
DECEMBER 6, 1994
WHEREAS, there is no housing finance authority currently operating in Indian
River County; and
WHEREAS, pursuant to the Act the Board of County Commissioners of Indian
River County, Florida, has found a shortage of affordable housing and capital for
investment therein and a need for a housing finance authority to function in Indian
River County; and
WHEREAS, it is not practicable at this time under existing Florida and federal
laws and regulations for a single local agency to issue its bonds for the purpose of
Implementing a single family housing program, although the shortage of such single
family housing and capital for investment therein is continuing in Indian River
County; and
WHEREAS, the Authority has by resolution duly adopted on August 2. 1994
(the "Escambia Resolution") authorized the issuance of not exceeding $60,000,000
Single Family Mortgage Revenue Bonds, Series 1995 (Multi -county Program) (the
"Bonds"), and has indicated to the Board of County Cominissioners of Indian River
County its willingness to exercise its powers in Indian River County to finance single
family housing therein as permitted by the Act upon approval of the Board of County
Commissioners of Indian River County; and
WHEREAS, Section 147(1) of the Internal Revenue Code of 1986, as amended
(hereinafter referred to as the "Code") requires public approval of certain private
activity bonds by an applicable elected representative or governmental unit following a
public hearing and the Board of County Commissioners of Indian River County,
Florida (the "Board"), constitutes an applicable elected representative or governmental
unit; and
WHEREAS, pursuant to Section 147(1) of the Code a public hearing has been
scheduled before the Board for December 20, 1994, and notice of such hearing has
been given in the form required by the Code; and
WHEREAS, the Board will on December 20, 1994, hold the public hearing and
will provide at such hearing reasonable opportunity for all interested individuals to
express their views, both orally and in writing, on the issuance of the Bonds; and
WHEREAS, the Board diligently and conscientiously considered all comments
and concerns expressed by such individuals; and
WHEREAS, the Board desires to express its approval of the action to be taken
pursuant to the Escambia Resolution and as required by Section 147(0 of the Code;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA:
Section 1. Because of the continuing shortage of affordable single family
housing and capital for investment therein in Indian River County and the continuing
impediments to a bond issue to alleviate such shortages as to single family housing. it
is hereby determined that the Board of County Commissioners of Indian River County
consents to the Authority exercising its powers to issue the Bonds and to implement a
program from a portion of the proceeds of the Bonds to finance single family housing
within the statutory boundaries of Indian River County; provided, that the Authority
and Indian River County first enter into a written agreement setting forth the powers,
duties and limitations of the Authority as they pertain to the use of said bond proceeds
within Indian River County and payment of the issuance costs for such Bonds.
29
DECEMBER 6, 1994 F�
BOOK 83 PACE '
BOOK U3 FA, L 8S 6
Section 2. In furtherance of the purposes set forth in Section 1 hereof the
Chairman or Vice -Chairman and Clerk or Deputy Clerk of the Board are hereby
authorized to execute such consents, Intergovernmental, agreements or other
documents as shall be required to implement such single family housing program and
to provide for payment of Indian River County's proportionate share of costs of
issuance of such Bonds, all as shall be approved by counsel to Indian River County.
Section 3. The Interlocal Agreement, in substantially the form attached
hereto as Exhibit W. and made a part hereof, between Indian River County and the
Authority is hereby approved. The officers of Indian River County are. hereby
authorized to enter into the Interlocal Agreement on behalf of Indian River County.
Section 4. The Board hereby approves, within the meaning of Section 147(f)
of the Code, the issuance by the Authority of not exceeding $60,000,000 Single Family
Mortgage Revenue Bonds, Series 1995 (Multi -County Program), and such other action
to be taken pursuant to the Escambia Resolution.
Section 5. All ordinances and resolutions or parts thereof of the Board in
conflict with the provisions herein contained are, to the extent of such conflict, hereby
superseded and repealed.
Section 6. Adoption of this Resolution does not authorize or commit the
expenditure of any funds of Indian River County to a
Bonds. py the costs of issuance of such
Section 7. This Resolutiot: shall take efiect inninediately upon its adoption.
Duly adopted in the lygular Session this 601 day of Deceniber, 1994.
INDIAN RIVER COUNTY, FLORIDA
J 4;xBy. . i� f - - go an, I3oar))� aunty
nmissioners
(SEAL) JOHN W. TIPPIN
ATTEST:
Clerk, Hoard oC Couniy ommis$ioners
- 6K. BARTON
Indla� River Ce
Approved
Date
/ldmin.
legal
�
��•�/
2.�
Budge
Dep I.
—
F�isk Mgr.
INTERLOCAL AGREEMENT WILL BE PLACED ON FILE WITH THE
MORTGAGE PLAN WHEN PROPERLY EXECUTED AND RECEIVED.
30
DECEMBER 6, 1994
"PEAL/L.-POS
The Board reviewed a Memorandum of November 28, 1994:
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
To: James Chandler,
County Administrator
From: Jack Price, Personnel '
Date: November 28, 1994
Sub: Appeal -L. Post
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lorraine M. Post was employed by Indian River County September 1,
1989. She works as an Account Clerk III in Water Production. Her
appeal concerns the eligibility of her grandchild for coverage
through the employee health care program.
Mrs. Post added her daughter (the baby's mother) to her insurance
plan as a dependent in June, 1993. In August, 1994 she attempted
to add the baby (age 18 months) to her plan as a dependent also.
The insurance plan requires that Mrs. Post be legal guardian of the
child in order to obtain dependent coverage (attachment "A").
Mrs. Post appealed the matter to you -September 29, 1994 - (ittachment
"B") under Section 100.06, Indian River County code. Your meeting
with her October 6, 1994 and research of the legal guardianship
rule led you to uphold the earlier determination that the
grandchild was not eligible for coverage as a dependent.
On November 10, 1994 Mrs. Post requested a review of the matter by
the Board of County Commissioners (attachment "C"). Since the
earlier appeal had been heard under Section 100.06 of the Indian
River County code, Assistant County Attorney O'Brien opined that
her request to be added to the Board of County Commissioners agenda
should be granted (attachment "D").
For information, the health plan does provide for coverage of the
children of dependents up to age 18 months. The plan is not funded
for the coverage of grandchildren beyond that age and the
underwriters don't have data to indicate what the potential
exposure would be for the county work force. Any change would
normally involve measurement of that liability and funding for it,
in addition to the philosophical considerations involved.
After discussion regarding the basis for the appeal, Chairman
Tippin announced the consensus was that the matter be tabled for
one week and instructed staff to obtain a written response from
Anthem to bring to that meeting or to have a representative
present.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Macht, the Board by a 4-0 vote
(Commissioner Eggert being absent), tabled the
matter for one week pending an opinion from Anthem,
the insurance agent, pursuant to staff's
tions.
14
31
BOOK��,, 8
BOOK b 3 F;1:
PAVING & DRAINAGE EVIPROVENIENTS TO AND SET PUBLIC
HEARING DATE FOR: 791M STREET BETWEEN 101ST AVENUE AND
91ST AVENUE/VERO LAKE ESTATES
The Board reviewed a Memorandum of November 22, 1994:
TO:
THROUGH:
FROM:
James Chandler
County Administrator
James W. Davis, P.E. t
Public Works Director
and
Roger D. Cain, P.E.
County Engineer
��
Michelle A. Gentile, CET
Civil Engineer
s-�
SUBJECT: Resolutions to Provide for the Paving and Drainage Improvements to and set Public
Hearing date for. 79th Street between 101st Avenue and 91st Avenue in Vero
Lake Estates
DATE: November 22, 1994
The County Public Works Department has initiated a public improvement assessment for road
paving and drainage improvements for the following: 79th Street between 101st Avenue and 91st
Avenue in Vero Lake Estates in cooperation with the Vero Lake Estates Property Owners
Association Road and Drainage committee.
A separate resolution will need to be adopted to hold a Public Hearing to discuss the advisability,
cost and amount of the assessment against each property owner.
This Public Hearing has been scheduled for Tuesday, January 10, 1995 at 9:05 A.M. in the County
Commission Chambers.
An assessment roll and plat has been prepared and filed with the Clerk to the Board of County
Commissioners.
The project cost is $328,126.01. The following revenues are recommended:
MSTU
Special Assessment
DECEMBER 6, 1994
$307,571.75
S-20,554.26
$328,126.01
32
It is recommended that the Board:
1) Adopt the resolution providing for the paving and drainage improvements for the projects
subject to the teams outlined in the resolution. The applicable interest rate shall be
established by the Board of County Commissioners at the time the final assessment roll is
approved. _
2) Allocate $20,554.26 from the Petition Paving Account #111-214-541-03539.
3) Adopt a resolution setting the time and place of the Public Hearing.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board, by a 4-0 vote
(Commissioner Eggert being absent), allocated
$20,554.26 from the Petition Paving Account for the
paving and drainage improvements and adopted
Resolution 94-154 providing for certain paving and
drainage improvements to 79th Street between 101st
Avenue and 91st Avenue in Vero Lakes Estates
Subdivision.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board, by a 4-0 vote
(Commissioner Eggert being absent), adopted
Resolution 94-155 setting a time and place at which
the owners of property on 79th Street between 101st
Avenue and 91st Avenue in Vero Lake Estates
Subdivision and other interested persons may appear
before the Board of County Commissioners and be
heard.
33
DECEMBER 6, 1994K ., f
BOOHU C ':�
Providing (Firsi Reso.)
RESOLUTION NO. 94- 15 4
INUK , "
1/5/94(ENG)RES 1.MAGgfk
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR CERTAIN
PAVING AND DRAINAGE IMPROVEMENTS TO 79TH STREET
BETWEEN IOIST AVENUE AND 91ST AVENUE IN VERO LAKE
ESTATES SUBDIVISION, PROVIDING THE TOTAL ESTIMATED
COST, METHOD OF PAYMENT OF ASSESSMENTS, NUMBER OF
ANNUAL INSTALLMENTS, AND LEGAL DESCRIPTION OF THE
AREA SPECIFICALLY BENEFITED.
WHEREAS, the County Public Works Department has been petitioned for Road
Paving and Drainage Improvement for 79th Street between 101 st Avenue and 91 st Avenue in Vero
Lake Estates Subdivision, in cooperation with the Vero Lake Estates Property Owners Association.
WHEREAS, the construction of paving and drainage improvements by special
assessment funding is authorized by Chapter 206, Section 206.01 through 206.09, Indian River
County Code; and cost estimates and preliminary assessment rolls have been completed by the
Public Works Department; and the total estimated cost of the proposed paving and drainage
improvements is THREE HUNDRED TWENTY EIGHT THOUSAND ONE HUNDRED
TWENTY SIX DOLLARS AND ONE CENT ($328,126.01); and
WHEREAS, the special assessment provided hereunder shall, for any given record
owner of property within the area specially benefited, be assessed to the owner at the rate of $2.00
per front foot. The amount to be assessed under the Special Assessment is $20,554.26 which is
approximately 60/b of the total estimated cost of the project and the balance of $307,571.75 shall
come from other revenue sources; and
WHEREAS, the special assessment shall become due and payable at the Office of
the Tax Collector of Indian River County ninety (90) days after the final determination of the special
assessment pursuant to Section 206.08, Indian River County Code; and
WHEREAS, any special assessment not paid within said ninety (90) day period shall
bear interest beyond the due date at a rate established by the Board of County Commissioners at the
time of preparation of the final assessment roll, and shall be payable in two (2) equal installments,
the first to be made twelve (12) months from the due date and subsequent payments to be due yearly;
and
34
DECEMBER 6, 1994
� ® r
L
No. 94-154
WHEREAS, after examination of the nature and anticipated usage of the proposed
improvements, the Board of County Commissioners has determined that the following described
properties shall receive a direct and special benefit from these improvement, to wit:
Lots 16 & 17, Block A, B, C, D, E, F, Unit L, Vero Lake Estates
Subdivision;
Lots I & 32, Block D, E, F, G, Unit M, Vero Lake Estates Subdivision;
Lots 8 & 9, Block C, F, G, J, K, N, O, Unit F, Fero Lake Estates
Subdivision;
Lots 1 & 16, Block A, D, E, H, I, L, M, P, Unit G, Vero Lake Estates
Subdivision;
Lots 1 & 16, Block 24, Unit 5A, Vero Lake Estates Subdivision;
Lots 1 & 16, Block A, D, E, H, Unit 5G, Vero Lake Estates Subdivision;
Tract A, Block 22, Unit 4, -Vero Lake Estates Subdivision;
Lot 12, Block 22, Unit 4, Vero Lake Estates Subdivision;
Lots 8 & 9, Block 21, 20, Unit 4, Vero Lake Estates Subdivision;
East 625 FT of N 1288.8 FT of the NE 1/4 of SW 1/4, Except W 330 FT of
S 670 FT thereof.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The foregoing recitals are affirmed and ratified in their entirety.
2. A project providing for paving and drainage improvements to 79th
Street between 101 st Avenue and 91 st Avenue in Vero Lake Estates Subdivision; heretofore
designated as Public Works Project No. 9313 is hereby approved subject to the terms
outlined above and all applicable requirements of Chapter 206, et seq. Indian River County
Code.
35
DECEMBER 6, 1994 -r,;
BOOK R JL -
BOOK
No. 94- 15 4
The foregoing resolution was offered by Commissioner M a c h t
who moved its adoption. The motion was seconded by Commissioner A d a m s
and, upon being put to a vote, the vote was as follows:
Chairman John W. Tippin
Aye
Vice -Chairman Kenneth R. Macht
Aye
Commissioner Fran B. Adams
Commissioner Richard N. Bird
Ay
ye
Commissioner Carolyn K. Eggert
Absent
The Chairman thereupon declared the resolution passed and adopted this 6
day of Dec. , 1994.
DECEMBER 6, 1994
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
By'11�
�bIfq W. TIPPI04 an '
36
�3 PAGE S
Time and Place (Second Reso.)
1 /5/94(ENG)RES2.MAG\gfk
RESOLUTION NO. 94- 15 5
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
SETTING A TIME AND PLACE AT WHICH THE OWNERS OF
PROPERTY ON 79TH STREET BETWEEN 101ST AVENUE AND
91ST AVENUE IN VERO LAKE ESTATES SUBDIVISION AND
OTHER INTERESTED PERSONS MAY APPEAR BEFORE THE
BOARD OF COUNTY COMMISSIONERS AND BE HEARD AS
TO THE PROPRIETY AND ADVISABILITY OF MAKING
PAVING AND DRAINAGE IMPROVEMENTS TO SAID
PROPERTY AS TO THE. COST THEREOF, AS TO THE
MANNER OF PAYMENT THEREFOR, AND AS TO THE
AMOUNT THEREOF TO BE SPECIALLY ASSESSED AGAINST
EACH PROPERTY BENEFITED THEREBY.
WHEREAS, the Board of County Commissioners of Indian River County has, by
Resolution No -9-L- 15 4 determined that it is necessary for the public welfare of the citizens
of the county, and particularly as to those living, working, and owning property within the
area described herein, that paving and drainage improvements be made to said property; and
WHEREAS, the Board of County Commissioners has caused an assessment roll to
be completed and filed with the Clerk to the Board; and
WHEREAS, Section 206.06, Indian River County Code, requires that the Board of
County Commissioners shall fix a time and place at which the owners of the properties to
be assessed or any other persons interested therein may appear before the Board of County
Commissioners and be heard as to the propriety and advisability of making paving and
drainage improvements to said property, as to the cost thereof, as to the manner of payment
therefor, and as to the amount thereof to be assessed against each property benefited thereby,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
I. The County Commission shall meet at the County Commission chambers in the
County Administration Building at the hour of 9_05 A.M. on T ,esday an , l0
IM, at which time the owners of the properties to be assessed and any other
interested persons may appear before said Commission and be heard in regard to said
property. The area to be improved and the properties to be specially benefited are
more particularly described upon the assessment plat and the assessment roll with
regard to the special assessments.
37
DECEMBER 6, 1994
BOOK 93 PA�,E 893
BOOK W PAU 84 4
RESOLUTION NO. -.94- 15 5
2. All persons interested in the construction of said improvements and the special
assessments against the properties to be specially benefited may review the
assessment plat showing the area to be assessed, the assessment roll, the plans and
specifications for said improvements, and an estimate of the cost thereof at the office
of the Clerk to the Board any week day from 8:30 A.M. until 5:00 P.M.
3. Notice of the time and place of this public hearing shall be given by the Department
of Public Works by two publications in the Vero Beach Press Journal Newspaper a
week apart. The last publication shall be at least one week prior to the date of the
hearing. The Indian River County Department of Public Works shall give the owner
of each property to be specially assessed at least ten days notice in writing of such
time and place, which shall be served by mailing a copy of such notice to each of such
property owners at his last known address.
The resolution was moved for adoption by Commissioner M a c h t , and the
motion was seconded by Commissioner Adams , and, upon being put to a vote, the vote
was as follows:
Chairman John W. Tippin
Aye
Vice Chairman Kenneth R. Macht
Aye
Commissioner Fran B. Adams
Aye
Commissioner Richard N. Bird
Aye
Commissioner Carolyn K. Eggert
Absent
38
DECEMBER 6, 1994
_I
RESOLUTION NO. 94- 15 5
The Chairman thereupon declared the resolution duly passed and adopted this 6day
of December .1994.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
B �—
Y
OH14
IPI, ,
Chairman
Attachment: ASSESSMENT ROLL
CR 512 CORRIDOR IWROVEMENTS/CHANGE ORDER
NO. 2/PRO.TECT 8612
The Board reviewed a Memorandum of November 30, 1994:
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E
Public Works Direct.
FROM: Roger D. Cain, P.E.
County Engineer
SUBJECT:
DATE:
Change Order Number 2, CR 512 Corridor Improvements
Project 8612
November 30, 1994
39
DECEMBER 6, 1994
BOOK 93 PAA9
BOOK W PAa 896
DESCRIPTION AND CONDITIONS
As the Board of Commissioners will recall there was difficulty in
determining the correct earth work quantities during contract
bidding. The figures were revised based on survey work done by the
county to check the ditch relocation. These figures were not
adjusted in order to provide a safety factor, other than for the
expected shrinkage factor, so that imbalanced bids could not be
submitted. All possible sources of fill from the job have been used
except from the ditch construction on the south side of CR 512, and
it is clear more earth will be needed to complete the job
especially the berm construction.
The current contract amount including Change Order 1 is
$2,752,616.24. This Change Order for up to 12500 CY of Borrow and
$31,750.00 makes the new contract amount $2,784,366.24. This Change
Order includes the full cost of maintenance dredging of the Collier
Creek area in the County Right of Way which was requested as
additional work by the county, and amounted to $3,300 which was all
included in the Borrow item 120-2-3 as that item was used to build
an access ramp to the area of work.
ALTERNATIVES AND ANALYSIS
The following alternatives are presented:
Alternative 1: Approve Change Order 2 to the contract and authorize
the Chairman to execute Change Order 2 on behalf of the Board.
Alternative 2: Do not approve the change order.
RECOMMENDATION AND FUNDING
Staff recommends Alternative 1, funding to be from account number
101-153-541-067.38.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Macht, the Board by a 4-0 vote
(Commissioner Eggert being absent), approved Change
Order No. 2 with Martin Paving Company in the amount
of $31,750, as recommended by staff.
CHANGE ORDER NO. 2 IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
INDIAN RIVER BOULEVARD PHASE IV CONSTRUCTION
MATERIALS TESTING
The Board reviewed a Memorandum of November 28, 1994:
40
DECEMBER 6, 1994
TO: James Chandler
County Administrator
_ THROUGH: James W. Davis, P.E.
Public Works Director��
FROM: Terry B. Thompson, P.
Capital Projects Manager
SUBJECT: Indian River Boulevard Phase IV
Construction Materials Testing
DATE: November 28, 1994
Construction of Indian River Boulevard Phase IV is complete.
Professional Service Industries is requesting final payment
consisting of the 10% retainage in the amount of $6,902.06.
Staff recommends that the Board release final payment in the
amount of $6,902.06. Funding is from account 309-215-541-033.13,
Indian River Boulevard Phase IV. y 11
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board, by a 4-0 vote
(Commissioner Eggert being absent), released final
payment in the amount of $6,902.06 to Professional
Service Industries, Inc., as recommended by staff.
WATER EXPANSION PLAN/PHASE N/RESOLLTION I & H
The Board reviewed a Memorandum of November 28, 1994:
41
DECEMBER 6, 1994
Boa Ih�JI VJ
_
BOOK W FACE 898
DATE:
NOVEMBER 28, 1994
TO:
JAMES E. CHANDLER
Location
COUNTY ADMINISTRATOR
1
371
FROM:
TERRANCE G. PINTO
to 84th Ct.
DIRECTOR OF UTI VICES
2
487
PREPARED
JAMES D. CHASTAI
AND STAFFED
MANAGER OF ASSES NT PROJECTS
BY:
DEPARTMENT OF UTILITY SERVICES
SUBJECT:
WATER EXPANSION PLAN - PHASE IV
SW to 18th Ave., SW
RESOLUTIONS I AND II
2A
INDIAN RIVER COUNTY PROJECT NO. UW -93 -32 -DS
BACKGROUND
On October 23, 1990, the Indian River County Board of County
Commissioners gave conceptual approval of the installation of water
facilities as part of the water main extension growth plan. The
Department of Utility Services has developed a phased plan to meet
the Comprehensive Plan requirements. Phase I was completed in
January 1993, Phase II in December 1993, and Phase III in July 1994.
On November 9, 1993, the Board of County Commissioners approved
proceeding with proposed Phases IV, V, and VI (see attached agenda
item and minutes). On September 28, 1993, the Board of County
Commissioners approved continuing service agreements for design,
construction, and inspection services for water projects with:
H. F. Lenz Company
Masteller and Moler, Inc.
Carter Associates, Inc.
H. F. Lenz Company was selected for these services on Phase IV. We
are now ready to begin the assessment process associated with this
project (see attached minutes and agenda item).
ANALYSIS
Attached are Resolutions I and II for the assessment project. The
project will generally serve the following described areas:
Subdivision
--------------------------------------------------------------------
Unit
Lots
IDs
Location
Paradise Park
1
371
247
90th Ave.
to 84th Ct.
2
487
329
20th to 26th
Streets
Oslo Park
2
197
152
9th Ct.,
SW to 18th Ave., SW
2A
92
71
11th St.
to 13th St., SW
2B
271
215
Pompeys
25
13
9th Ct.,
SW/south of Oslo
Metes and Bounds
Road/9th
Street, SW
(nonplatted)
Acreage Parcels
30
30
Various -
throughout the
--------------------------------------------------------------------
above
Totals
1,473
1,057
The total estimated project cost is $1,804,740.12. The total
estimated cost to be assessed is $1,484,487.37, ($1,804,740.12 less
a non -assessed Master Plan transmission main cost of $320,252.75).
The total estimated cost per square foot is $0.149617. This project
is to be paid through the assessment of property owners along the
proposed water line route. In the interim, financing will be
through the use of impact fee funds.
42
DECE MER 6, 1994
J
Ninety-eight and one half percent (98.5%) of the properties are
substandard or "undersized," according to Indian River County's
Comprehensive Plan and the County Public Health Unit, Division of
Environmental Health, which require that new lots utilizing well and
septic systems be a minimum of one-half acre. If served by a public
water system, the lot may be reduced to one-quarter acre in size.
Lots not meeting these minimum standards are called "undersized
lots."
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached Resolutions I and
II and set the public hearing date.
Administrator Chandler advised the Board that the public
hearing date should be extended from January 3, 1995, to January
10, 1995.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board, by a 4-0 vote
(Commissioner Eggert being absent), adopted
Resolution 94-156 providing for Phase IV of the
water Main Extension Growth Plan, providing the
total estimated cost, method of payment of
assessments, number of annual installments, and
legal description of the area specifically served.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board, by a 4-0 vote
(Commissioner Eggert being absent) adopted
Resolution 94-157 setting a time and place at which
the owners of properties located generally in
various subdivisions off Oslo Road, and other
interested persons, may appear before the Board of
County Commissioners and be heard.
43
DECEMBER 6, 1994
BOOUL SW
F
Providing (First Reso.) 1 11 / 22 / 94 (reso / phase4) Vk / DC
RESOLUTION NO. 94- 156
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, PROVIDING FOR PHASE IV OF THE
WATER MAIN EXTENSION GROWTH PLAN;
PROVIDING THE TOTAL ESTIMATED COST,
METHOD OF PAYMENT OF ASSESSMENTS, NUMBER
OF ANNUAL INSTALLMENTS, AND LEGAL
DESCRIPTION OF THE AREA SPECIFICALLY
SERVED.
WHEREAS, the Board of County Commissioners of Indian River
County has determined that the improvements herein described are
necessary to promote the public welfare of the county and has deter-
mined to defray the cost thereof by special assessments against certain
properties to be serviced by Phase IV of the Water Main Extension
Growth Plan, located generally in various subdivisions off Oslo Road
hereinafter referred to as Project No. UW -93 -32 -DS;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The County does hereby determine that Phase IV of the Water Main
Extension Growth Plan shall be installed in 1,057 properties, which
are located generally as described above, and the cost thereof
shall be specially assessed in accordance with the provisions of
Sections 206.01 through 206.09 of the Code of Indian River
County.
2. The total estimated project assessment cost of the above-described
improvements is shown to be $1,484,487.37 or $0.149617 per square
foot to be paid by the property specially benefited as shown on
the assessment plat on file with the Department of Utility Services.
3. A special assessment in the amount of $0.149617 per square foot
shall be assessed against each of the properties designated on the
assessment plat. This assessment may be raised or lowered by
action of the Board of County Commissioners after the public
hearing, at the same meeting, as required by the referenced
County Code.
4. The special assessments shall be due and payable and may be paid
n full within 90 days after the date of the resolution of the Board
with respect to credits against the special assessments after
completion of the improvements (the "Credit Date") without
interest.
DECEMBER 6, 1994
L
44
RESOLUTION NO. 94- 1 5 6
If not paid in full, the special assessments may be paid in ten
equal yearly installments of principal plus interest. If not paid
when due, there shall be added a penalty of 1-1J2% of the
principal not paid when due. The unpaid balance of the special
assessments shall bear interest at a rate of 8% from the Credit
Date until paid.
5. There is presently on file , with the Department of Utility Services a
plat showing the area to be assessed, plans and specifications, and
an estimate of the cost of the proposed improvements. All of these
are open to inspection by the public at the Department of Utility
Services.
G. An assessment roll with respect to the special assessments shall
promptly be prepared in connection with the special assessments.
7. Upon the adoption of this resolution, the Indian River County
Utility Services Department shall cause this resolution (along with
a map showing the areas to be served) to be published- at least
one time in the Vero Beach Press Journal before the public hearing
required by Section 206.04.
The resolution was moved for adoption by Commissioner
Adams , and the motion was seconded by Commissioner Bi rd
and, upon being put to a vote, the vote was as follows:
Chairman John W. Tippin Aye
Vice Chairman Kenneth R. Macht Aye
Commissioner Richard N. Bird Aye
Commissioner Carolyn K. Eggert Absent
Commissioner Fran B. Adams Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 6 day of December , 1994.
BOARD OF COUNTY COMMISSIONERS
Attest:
INDIAN RIVER COUNTY, FLORIDA
l,
By. ,L4 ,
John W: pin
C . �/ Chairman
45
DECEMBER 6, 1994
BOOK
BOOK Q r 4
'A , y_
Time and Place (Second Reso.) 11/22/94(reso/phase4)Vk/DC
RESOLUTION NO. 94- 15 7
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, SETTING A TIME AND PLACE AT WHICH
THE OWNERS OF PROPERTIES LOCATED
GENERALLY IN VARIOUS SUBDIVISIONS OFF OSLO
ROAD, AND OTHER INTERESTED PERSONS, MAY
APPEAR BEFORE THE BOARD OF COUNTY
COMMISSIONERS AND BE HEARD AS TO THE
PROPRIETY AND ADVISABILITY OF CONSTRUCT-
ING PHASE IV OF THE WATER MAIN EXTENSION
GROWTH PLAN, AS TO THE COST THEREOF, AS
TO THE MANNER OF PAYMENT THEREFOR, AND
AS TO THE AMOUNT THEREOF TO BE SPECIALLY
ASSESSED AGAINST EACH PROPERTY BENEFITED
THEREBY.
WHEREAS, the Board of County Commissioners of Indian River
County has, by Resolution No. 94- 156, determined that it is
necessary for the public welfare of the citizens of the county, and
particularly as to those living, working, and owning property within
the area described hereafter, that a waterline be installed in
approximately 1,057 properties hereinafter described; and
WHEREAS, it has been determined that the cost to be specially
assessed with respect thereto shall be $0.149617 per square foot; and
WHEREAS, the Board of County Commissioners has caused an
assessment roll to be completed and filed with the Clerk to the Board;
and
WHEREAS, Section 206.06, Indian River County Code, requires
that the Board of County Commissioners shall fix a time and place at
which the owners of the properties to be assessed or any other persons
Interested therein may appear before the Board of County
Commissioners and be heard as to the propriety and advisability of
constructing such water main extension, as to the cost thereof, as to
the manner of payment therefor, and as to the amount thereof to be
assessed against each property benefited thereby,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The County Commission shall meet at the County Commission
Chambers.. in the County Administration Building at the hour of
r
9:05 a.m. on Tuesday, January 10, 1995, at which time the owners
46
DECEMBER 6, 1994
M ® M
RESOLUTION NO. 94-157
of the properties to be assessed and any other interested persons
may appear before said Commission and be heard in regard
thereto. The area to be improved and the properties to be
specially benefited are more particularly described upon the
assessment plat and the assessment roll with regard to the. special
assessments.
2. All -persons interested in the construction of said improvements and
the special assessments against the properties to be specially
benefited may review the assessment plat showing the area to be
assessed, the assessment roll, the plans and specifications for said
improvements, and an estimate of the cost thereof at the office of
the Department of Utility Services any week day from 8:30 a.m.
until 5:00 p.m.
3. Notice of the time and place of this public hearing shall be given
by two publications in the Press Journal Newspaper one week
apart. The last publication shall be at least one week prior to the
date of the hearing. The Indian River County Department of
Utility Services shall give the owner of each property to be
specially assessed at least ten days notice in writing of such time
and place, which shall be served by mailing a copy of such notice
to each of such property owners at his last known address.
47
DECEMBER 6, 1994 O
BOOKW PAG, 904
The resolution was moved for adoption by Commissioner
mom, and the motion was seconded by Commissioner _,_ •,�_,
and, upon being put to a vote, the vote was as follows:
Chairman John W. Tippin
Vice Chairman Kenneth R. Macht Aye
Commissioner Richard N. Bird Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Fran B. Adams A b s e n t
Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 6 day of December
1994.
BOARD OF COUNTY COMMISSIONERS
Attest: INDIAN RIVER COUNTY, FLORIDA
By —Q�IAC4 I -d
r . ,Bar
ttachment: ASSES S1IQENT ROLL,
48
DECEMBER 6, 1994
WEST REGIONAL WASTEWATER TREATMENT PLAN
EXPANSION/CHANGE ORDER NO. 1
The Board reviewed a Memorandum of November 28, 1994:
DATE:
TO:
FROM:
PREPARED
AND STAFFED
BY:
SUBJECT:
BACKGROUND
NOVEMBER 28, 1994
JAMES E. CHANDLER
COUNTY ADMINISTRA'
TERRANCE G.PINT
DIRECTOR OF UTI
WILLIAM �2 Mcg TN
WEST RKGIONA
CHANGE ORDER
INDIAN RIVER
CES
'TS ENGINEER
UTILITY SERVICES
WASTEWATER TREATMENT PLANT EXPANSION
NO. 1
COUNTY PROJECT NO. US -93 -04 -DC
on August 23, 1994, the Indian River County Board of County
Commissioners awarded the above -referenced project to J. J. Kirlin
in the amount of $5,441,000.00 originally, this contract did not
include the landscaping work required for the storm water retention
area, discharge pipe or the associated concrete structures. This
work was to be part of the wetlands project. As a result of delays
in acquiring the D.E.P. permits for the wetland construction, the
time tables for the two projects no longer properly coincide. This
does not allow us to leave the above work to be completed with the
wetlands construction. Therefore, we wish to proceed with a change
order to the J. J. Kirlin contract for this work. As a note of
interest, the lateral zone plantings for the storm water retention
pond will still be handled within the scope of the wetland project.
ANALYSIS
We have negotiated a change order for the above work in the amount
of $70,671.10.. It is the opinion of both Malcolm Pirnie (see
attached letter of recommendation), the wetlands engineer and the
utilities staff that this negotiated cost is substantially lower
than the cost for this work under standard bid conditions. A
detailed breakdown of costs can be found on page one of the
attached Malcolm Pirnie letter dated November 8, 1994. We have not
included sodding, seeding, mulch or landscaping in this change
order as we feel this work (or portions thereof) can be
accomplished in a more cost effective manner through the local
landscaping business on a quote basis.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve Change Order No. 1 with J. J.
Kirlin as presented.
49
DECEMBER 6, 1994
BOOK 93 FADE 905
BOOK
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board, by a 4-0 vote
(Commissioner Eggert being absent), approved Change
Order No. 1 with J. J. Kirlin in the amount of
$70,671.10, as recommended by staff.
CHANGE ORDER NO. 1 IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
SOUTH COUNTY R.O. PHASE II/FINAL PAY REOUEST AND
FINAL CHANGE ORDER
The Board reviewed a Memorandum of November 10, 1994:
DATE: NOVEMBER 10, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILITY SERV E
PREPARED WILLIAM F. IN
AND STAFFED CAPITAL CTS ENGINEER
BY: DEPAR O UTILITY SERVICES
SUBJECT: SOUTH COUNTY R.O. PHASE II
FINAL PAY REQUEST AND FINAL CHANGE ORDER
INDIAN RIVER COUNTY PROJECT NO. UW -91 -17 -WC
BACKGROUND -
93 PACUL 906
On November 10, 1992 the Indian River County Board of County
Commissioners awarded the above -referenced project to Wharton -Smith,
Inc., in the amount of $2,345,000.00. Previous change orders
approved by the Board of County Commissioners increased the contract
by $6,740.85, making the current total $2,351,740.85. As a result
of problems with the general contractor's instrumentation
subcontractor, the substantial completion date exceeded the contract
by 270± days. The County has incurred additional engineering costs
as a result of this delay as well as additional in-house costs. The
engineer, contractor, and the County have negotiated a damage
settlement in an effort to bring the project to a close. Details of
this settlement are presented in the analysis portion of this
document.
ANALYSIS
The final change order is in the amount of - <$77,117.00>. The
proposed distribution of these funds are as follows:
* 1. Additional engineering < $64,000.00 >
** 2. Balance of additions and deletions < $ 2,117.00 >
within the contract
3. Additional cost in County personnel < $11,000.00 > _-
DECEMBER 6, 1994
s � �
* This figure -represents approximately 60% of actual incurred
engineering costs.
** This figure includes a credit of $22,000.00± for schooling on
plant process computer equipment and pump drives. (See
schedule for Item No. 2 attached in change order)
There was extensive overlap of operational schooling requirements
between the North County R.O. Phase I and this project. In the
North County project, certificates for training classes were
acquired by the County, with travel costs to these classes to be
covered by the Utilities Department. As previously planned, we now
wish authorization to expend monies from Items 2 and 3 for these
travel costs, for a total of $7,000.00. Final payment will then be
as follows:
I. Existing applicable contract amount $2,351,740.85
2. Final contract price - 2,274,623.85
3. Engineering fee compensation - 64,000.00
4. Course training/transportation fees - 7,000.00
* Total final contract expenditure $2,345,623.85
* This amount is $6,117.00 under the previously approved contract
total. Any monies not utilized specifically for plant process
computer or pump drive training will be returned to the impact
fee fund account.
A copy of the engineer's recommendation and accompanying back-up are
attached to this document.
The staff of the Department of Utility Services recommends that the
Board approve the final change order, contractor pay request,
engineer's pay request, and final contract expenditure as presented.
Capital Project Engineer Will McCain presented a brief
overview of the matter and explained that they are asking for
$7,000 to be applied to travel expenses relating to operational
schooling requirements for the North County R. O. Phase I and this
project. He further stated that any funds not used for this
purpose would be returned.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board, by a 4-0 vote
(Commissioner Eggert being absent), approved the
final Change Order in the amount of -<$77,117.00>1
as set out in staff's recommendation.
FINAL CHANGE ORDER IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
51
DECEMBER 6, 1994 y
BOOK U PAOL VV
Boor 'Jc ;;k. �'0d
M - F INDIAN RIVER HOLDINGS, INC. CAASTER PLANNED WATER
MAIN CONSTRUCTION DEVELOPER'S AGREEMENT -
The Board reviewed a Memorandum of November 15, 1994:
DATE: NOVEMBER 15, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILIT VICES
PREPARED WILLIAM F. IN
AND STAFFED CAPITAL PR NEER
BY: DEPA%0 9�ILITY SERVICES
SUBJECT: M - F INDIAN RIVER HOLDINGS, INC.
MASTER -PLANNED WATER MAIN CONSTRUCTION
DEVELOPER'S AGREEMENT
BACKGROUND
M - F Indian River Holdings, Inc.,
unit subdivision on the west side
of 12th Street. (See Exhibit
agreement.) To supply water to
Master -planned water line must be
shown. As provided for in Indian
we wish to reimburse the developer
ANALYSIS
is preparing to construct a 180
of Indian River Boulevard, north
A in the attached developer's
this development, a 16 -inch
constructed on the Boulevard as
River County Ordinance No. 91-9,
for this construction.
As outlined in the attached agreement, the total estimated project
cost is $59,060.00, of that cost $53,492.24 would be the County's
responsibility (see Exhibit B of the attached agreement). The
developer's share of the project is $5,567.76. For specific details
of the agreement, please see attached. Funding for this project will be from
the impact fee account.
RECOMMENDATION
The staff of the Department of
Board of County Commissioners
agreement as attached.
DECEMBER 6, 1994
Utility Services recommends that the
approve the proposed developer's
52
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Bird, the Board, by a 4-0 vote
(Commissioner Eggert being absent), approved the
Agreement with M - F Indian River Holdings, Ltd. in
the amount of $53,685.20, as recommended by staff.
AGREEMENT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
DEVELOPER'S AGREOVIENT/PALM GARDENS CHILDREN'S HOME
The Board reviewed a Memorandum of November 28, 1994:
DATE: NOVEMBER 28, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TER;;i:1OUF
CE PINT
DIRTI VICES
PREPARED WI cCAIN
AND STAFFED CA S ENGINEER
BY: D U SERVICES
SUBJECT: DEVELOPER'S AGREEMENT WITH PALM GARDENS CHILDREN'S
HOME
BACKGROUND
This facility requires connection to public water service and is
also in an area for future water assessment projects. In order to
expedite the facilities water connection, and in keeping with the
Utilities Department's policy of system expansion, we wish to enter
into an agreement with the developers for construction of the
proposed water line. The proposed line runs north on 48th Avenue
from 41st Street to 43rd street. (See attached exhibit in the
accompanying developer's agreement).
ANALYSIS
The total projected cost of this project is $25,950.00, the
developer's share is based on $6.51 (line extension charge) per
front foot and totals $2,604.00. The County Utilities Department
will cover the remaining cost of $23,346.00. This cost will be
recovered through a future planned assessment of this area. Palm
Gardens Children's Home further agrees to pay any additional amount
over $2,604.00, due at the time of the assessment. Funding for this
Droiect will be from the impact fee nccnunt.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the developer's agreement as
presented. ___
53
DECEMBER 6, 1994
BOOKUJLij
BOOK b3 Ft. 6x 91 i_
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Macht, the Board, by a 4-0 vote
(Commissioner Eggert being absent), approved the
Agreement with Palm Gardens Children's Home in the
amount of $23,346.00, as recommended by staff.
AGREEMENT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
9TH COURT WATER LINE EXTENSION
The Board reviewed a Memorandum of November 21, 1994:
DATE: NOVEMBER 21, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRA'
FROM: TERRANCE G. PINTO/.\
PREPARED H.
AND STAFFED ENVIRONMENTAL'ENGINEER
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: 9TH COURT WATER LINE EXTENSION
INDIAN RIVER COUNTY PROJECT NO. UW -94 -11 -DS
BACKGROUND
On October 25, 1994, the Indian River County Board of County
Commissioners approved the subject project at an estimated cost of
$35,000. .The project is to provide much needed water to residents
of 9th Court.
ANALYSIS
Due to the poor quality of well water, it is desired to accelerate
the construction through the use of our labor contractor. Costs of
materials and labor are estimated to be $9, 991.01 from Davis Meter,
and $12,164.19 by Driveways, Inc., for a total construction cost of
$22,155.20.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the construction of the
subject water line by Indian River County's Labor Contractor,
Driveways, Inc., and requests the Board's approval of the attached
agreement to proceed.
54
DECEBER 6, 1994
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board, by a 4-0 vote
(Commissioner Eggert being absent), approved
construction of the subject water line by Driveways,
Inc. in the amount of $12,164.19; as recommended by
staff.
AGREEMENT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
HELEN HANSEN PARK LIGHTING/ROSELAND
The Board reviewed a letter of November 17, 1994:
ROS
Dear Mr Bird,
I.. VOL UN T 11
�'�w' i • .1 blas .. � � '• ��
EPA RTNENT'40'
ST OFFICE' BOX 164 �
LAND, FLORIDA 32957; IO
PHONE
EMERGENCY 911
BUS. (407) 589-8085
November 17, 1994
This letter is to request the subject of, a lig}it to be erected
at the Helen Hansen Park in Roseland, at your December 1, 1994
meeting. I spoke with Pat Callahan briefly about the park being too
dark. Area residents are unable to see loiterers."Thankyou for
addressing this problem.
Thank You In Advance
Margaret D. Hearndorn
Roseland, Fl.
home ph. # 589-9046
55
DECEMBER 6, 1994
BOOK W PAGE l
GOOK FACE>
Commissioner Bird commented that requests have been received
from Roseland residents for the erection of lights at Helen Hansen
Park. He felt that the lighting is needed.
Public Works Director Jim Davis felt that the lighting cost
should come from the Parks budget instead of the street lighting
district and asked the Commissioners to change the recommendation
to include funding from the Park Fund. He stated the cost would be
only about $180 per light per year.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board, by a 4-0 vote
(Commissioner Eggert being absent) approved the
lighting for Helen Hansen Park, with funding from
the Park Fund.
GENERAL DISCUSSION
Commissioner Bird advised that a recent newspaper article
stated in error that the matter of the Wabasso Causeway boat
rentals was on the agenda for today. He met with the individual
who was interested in the rental endeavor and told him to make
application for a license through the proper County staff. To date
no application has been made. Until a proper application has been
filed and the proper staff recommendations complied with, nothing
will happen.
Commissioner Bird also felt the Commission should go on record
applauding the.Vero Beach Fighting Indians football team, wishing
them the best of luck, and encouraging them to go on to the state
championship.
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment, the
Board would convene as the Board of Commissioners of the Solid
Waste Disposal District. Those Minutes are being prepared
separately.
56
DECEMBER 6, 1994
_I
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 10:01 a.m.
TO ippi , hai an
Minutes Approved: /-/0-95-
57 -/U-/`-
57
DECEMBER 6, 1994
B,OOK FA,L
�t
r+U, '
TO ippi , hai an
Minutes Approved: /-/0-95-
57 -/U-/`-
57
DECEMBER 6, 1994
B,OOK FA,L