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Home My WebLink About2019-046CWORK ORDER #1 45th Street Improvements Water & Sewer Utility Relocations This Work Order Number 1 is entered into as of this 26' day of March, 2019, pursuant to that certain Annual Professional Surveying and Mapping Services Master Agreement dated October 04, 2016 and that certain Renewal of Annual Professional Surveying and Mapping Agreement dated September 18, 2018, collectively referred to as the "Agreement" by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Southeastern Surveying and Mapping Corporation ("SURVEYOR"). The COUNTY has selected the SURVEYOR to perform the professional services set forth on Exhibit A (Proposal dated February 21, 2019), attached to this Work Order No. 1 and made part hereof by this reference. The professional services will be performed by the SURVEYOR for the fee schedule set forth in Exhibit A, attached to this Work Order and made a part hereof by this reference. The SURVEYOR will perform the professional services within the timeframes more particularly set forth in Exhibit A, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. SURVEYOR: By: Print Name: Darryll DeMarsh Title: Vice President By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY • 6.kyivOh`M1Sgj�^F . . ��% ✓•� \a=lit t(1. 1111 .ic: Bob Solari, Chairman BCC Approved Date: 03-26-2019 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Approved: Approved as to form and legal sufficiency: Deputy Clerk Dylan T. Reingold, County Attorney Steven L. Anderson, Jr., PSM, PLS Chafes M. Arnett, PSM Michael D. Brown, PSM Eric E. Cain, PSM John K. Carr, PSM Michael L. Dougherty, PSM James M. Dunn, II, PSM Thomas F. Ferguson, PSM Ronnie A. Figueroa, PSM, GISP Tate B. Flowers, PSM, PLS Robert W. Gardner, PSM Brian R. Garvey, PE, GISP Joseph R. Gore, PLS Daniel J. Henry, PSM, PLS Ryan E. Johnson, PSM Gary B. Krick, PSM (Retired) Brad J. Lashley, PSM, PLS Myron F. Lucas, PSM I LI 6\1\W -A cSOUtheTstem Stitveytt g \ i t V0 Southeastern Surveying and Mapping Corporation Serving the Southeast Since 9972 100% Employee Owned James E. Mazurak, PSM Thomas K. Mead, PSM, PLS Timothy 0. Mosby, PSM Andrew A. Perry, PSM James L. Petersen, PSM William C. Rowe, PSM Tony G. Syfrett, PSM, PLS Thomas P. Young, Jr., PSM, GISP Kirk R. Hall, El, GISP Brad A. Stroppel, El, GISP Brian E. Latchaw, GISP Patrick J. Phillips, GISP Donna L. Hendrix, CST IV Mark W. Klaers, CST IV David M. Rentfrow, CST IV Steve D. Smith, CST IV Land Surveying & Mapping Services • Sub -Surface Utility Designation & Location Services • Geographic Information Systems • GPS Asset Inventories February 21, 2019 Via Email: jboverAircgov.com Mr. John M. Boyer, PE Utilities Engineer IRC Department of Utility Services 1801 27th Street — Building A Vero Beach, FL 32960 (772) 226-1823 RE: IRC Project 1722 — 45th Street Improvements 45th Street — 43rd Street to 58th Avenue Section 28, Township 32 South, Range 39 East, Indian River County, Florida Dear Mr. Boyer, We are pleased to submit our proposal for Subsurface Utility Verification (Penetrating) on the above referenced project. SCOPE OF WORK: 1. Coordinate Sunshine 811 and utility locates to include supplemental calls to each locator to expedite the field marking of each subsurface utility as required by law. 2. Expose the subject utilities by using non-destructive vacuum excavation methods at forty (40) specific locations as indicated on plan sheets provided and marked by client in the field. The Client is to stake test hole locations. 3. Confirm/determine the vertical and horizontal position of the subject utilities and record the information, using the locate marks provided by the utility owners and/or their representatives unless otherwise specifically requested by client. 4. Any asphalt/concrete removed will be repaired using like materials. 5. Tie each test hole location to a minimum of three visible physical features to enable this data to be added to your base map and also enable future recovery. 6. Provide all M.O.T. required for Test Holes. Permitting for roadway work will be provided by IRC Department of Utility Services. 6500 All American Blvd 1130 Highway 90 Orlando, FL 32810 Chipley, FL 32428 407.292.8580 850.638.0790 407.292.0141 Fax 850.638.8069 Fax Lakeside Executive Center 8641 Baypine Road Suite 5 Jacksonville, FL 32256 904.737.5990 904.737.5995 Fax 119 West Main Street Tavares, FL 32778 352.343.4880 352.343.4914 Fax 10 East Lake Street Kissimmee, FL 34744 407.944.4880 407.944.0424 Fax University Corporate Park 10770 North 46th Street Suite C-300 Tampa, FL 33617 813.898.2711 813.898.2712 Fax 410 Honeysuckle Road Dothan, AL 36305 334.648.0288 Licenses: PSM: Florida Professional Surveyor & Mapper • PLS: Alabama Professional Land Surveyor • PE: Professional Engineer Certifications: El: Engineering Intern • GISP: Geographic Information Systems Professional • CST: Certified Survey Technician Page 2 Mr. John M. Boyer, PE IRC Project 1722 — 45t1' Street Improvements February 21, 2019 The final product will be test hole reports/sketches of the project area reflecting all pertinent data for your use. Terms and Conditions It is understood that the IRC Department of Utility Services construction contractor is responsible to abide by Sunshine 811, Florida State Statutes Chapter 556.106 and all applicable laws, and regulations that pertain to the services provided. IRC Department of Utility Services will make available all plans and utility records that have been obtained for this site. However, the information provided by IRC Department of Utility Services is also dependent upon a Sunshine 811 request for utility owners and/or their representatives to mark their buried underground plant at the project site as required by law. Southeastern Surveying and Mapping Corporation (SSMC) has a right to rely on the accuracy of such plans and utility records and will notify IRC Department of Utility Services if there are any patently or reasonably identifiable defects in the documents. IRC Department of Utility Services is aware that due to the inherent uncertain nature of subsurface utilities, including but not limited to deficient or misrepresentation of prints, SSMC cannot guarantee that all subsurface utility lines will be accounted for. SSMC will ensure that all reasonable efforts are made to identify the location of said underground utilities and provide the best available information within the project area with the use of Ground Penetrating Radar, Electronic Line Locating Equipment and Vacuum Excavation methods, as needed. Additional research will only be conducted by SSMC if requested in writing by IRC Department of Utility Services. In accordance with the Underground Facility Damage Prevention and Safety Act, the Design Engineer shall perform sufficient Utility Coordination with the Utility providers in this location to affirm the information from SSMC's efforts and confirm that no other subsurface utility is possibly undetected by these efforts. SSMC shall not be held liable for any latent ornreasonably discoverable utilities in the project area. Furthermore in the event of a claim regarding the services provided in the proposal, SSMC shall have liability for reasonable and necessary defense costs to the extent caused by SSMC's negligence. M.O.T. will be used only if absolutely necessary and 'these invoice charges will be an addition to the total per day rate and reflected on our invoice to you. Note: If permitting is required for said work, these charges will also be additional and reflected on our invoice to you. Note: Test Holes that require a depth of greater than ten (10) feet, or require a substantial amount of increased effort (sleeving, shoring, de -watering, etc.),then said Test Holes may need to be negotiated separately on a case by case basis if normal vacuum excavation practices do not allow said utilities to be exposed. Note: All utility sizes given are outside diameter unless otherwise specified and are approximate only due to uncontrollable field conditions that may be encountered during excavation. Note: Any additional overlaying or restoration of pavement, other than the replacement of materials removed and cold patched, will be the responsibility of IRC Department of Utility Services. t:\data\proposal\utility divisionhrc project 1722 - 45th street improvements _ire dept of utility servs.docx 50Pg' fig Page 3 Mr. John M. Boyer, PE IRC Project 1722 — 45th Street Improvements February 21, 2019 Our fee for this project will be as follows: Test Holes/Day Rate: $512.00 Dirt/Each (anticipate 13) $6,656.00 $571.00 Asphalt/Concrete/Each (anticipate 27) $15,417.00 M.O.T. (SSMC) $500.00 per Lane Closure/Day Rate (10) $5,000.00 $931.00 per Lane Closure/Night Rate Permitting: (If Required) $103.00 per hour + cost of permit The fee estimate for the proposed scope of services is valid for six (6) months from the date of proposal. We anticipate completion of the above described work within five (5) weeks after receipt of approved permit and written notice to proceed. SSMC will submit monthly invoices electronically email as an attachment. SSMC requires each client to provide its Accounts Payable contact information along with any invoicing deadlines and requirements per project. Please complete the attached Contact Information Sheet and return to SSMC Project Manager listed below with your signed proposal letter or executed agreement. Payment is due upon completion of the work and prior to release of project information. We accept VISA and MasterCard for your payment convenience. Notice to Owner • For all construction related projects a Notice to Owner will be filed. We look forward to the opportunity to work with you on this project. Sincerely, /14 M. Scott Sowards Utility Division Project Manager MSS:gac tAdatatproposal\utility divisions irc project 1722 - 45th street improvernents_irc dept of utility servs.docx 474----, r -r )9fr 7 1�Yr/1,141- qR1 Page 4 Mr. John M. Boyer, PE IRC Project 1722 — 45th Street Improvements February 21, 2019 If the above scope, period of service and method of compensation meets with your approval, please execute below and email to SSMC as notice to proceed along with the notice of commencement. If your firm prefers using your own standard PROFESSIONAL SERVICES AGREEMENT in lieu of this proposal letter, this document MUST BE furnished to SSMC, negotiated, and executed prior to the commencement of any service. Send all Agreements to: Orlando Corporate Office 6500 All American Boulevard Orlando, FL 32810. Fax: 407-292-0141 Email: info(csoutheasternsurveying.com Your firm agrees that by (1) signing and returning this Proposal, or (2) partial or complete performance under this Proposal and SSMC has not received, negotiated and/or executed a PROFESSIONAL SERVICES AGREEMENT, then it is agreed that THE TERMS AND CONDITIONS IN THIS PROPOSAL SHALL GOVERN THE SERVICES RENDERED. Furthermore, if requested, your firm acknowledges that by accepting this Proposal, SSMC will provide your firm with an insurance certificate that (1) contains the project name and (2) lists your firm as the certificate holder. The person executing this document must indicate that he/she is a Principal and/or Corporate Officer. If the signatory is not a Principal and/or Corporate Officer, a Letter of Authorization on company letterhead signed by a Principal and/or Corporate Officer, MUST be provided that specifically states that signatory has the authority to bind the parties', by entering into this agreement. ACCEPTED BY: 1aci iii4rictoY eb544(ejkili Princ al or Corporate 'I,fficer Title Printed Name ate P p t:\data\proposal\utility division\irc project 1722 - 45111 street improvements_irc dept of utility servs.docx Salitiii,1