HomeMy WebLinkAbout02/05/2019 (3)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, February 5, 2019
Commission Chambers
Board of Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners
SWDD Meeting Minutes - Final February 5, 2019
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
The Board reconvened as the Board of Commissioners for the Solid Waste
Disposal District. The minutes will be approved at an upcoming Solid Waste
Disposal District meeting.
15.6.1. 19-0083 Approval of Minutes Meeting of November 20, 2018
Recommended Action: Approve
Attachments: 11202018SW DDdraft
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Adams, to approve the Solid Waste Disposal District Meeting Minutes of
November 20, 2018. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
15.B.2. 19-0100 Unsolicited Public Private Partnership for Landfill
Recommended Action:
The selection committee recommends the SWDD Board reject the public
private partnership proposals received in relation to the landfill and authorize
staff to resolicit the three noted portions as funding is approved.
Attachments: Staff Report
Utility Services Director Vincent Burke introduced Himanshu Mehta,
Managing Director of the Solid Waste Disposal District, and Jennifer Hyde,
Purchasing Manager, who presented an overview of the Unsolicited
Public -Private Partnership (P3) process including qualifications, evaluation
criteria, and analysis of the public's interest.
Ms. Hyde explained that the P3 process was initiated by the Indian River
Eco -District (IRED) which submitted a proposal to provide three improvements
to the County's landfill operations: 1. Purchase landfill -generated gas; 2.
Improve and operate the yard waste area (currently contracted by Mr. Mulch);
3. Process concrete waste currently stored on site. Additional bids were
solicited for the proposed improvements, and the responding firms were ranked
by an evaluation committee as follows: IRED, Synagro-WWT, and Gen2, LLC.
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Board of Commissioners
SWDD Meeting Minutes - Final February 5, 2019
The following individuals made presentations before the Board:
Kim Johnson, Managing Partner, Gen2, LLC, presented information about her
company and its capabilities.
Alain Castro, Managing Partner, IRED, detailed his company's proposal and
plans to redevelop the former INEOS site adjacent to the landfill.
The Board and staff entered into a discussion regarding the evaluation
committee's recommendation to reject the P3 proposals. Purchasing Manager
Hyde expounded on the reasons for the recommendation to re -solicit each item
separately. There was concern expressed among the Board regarding the delay
that re -bidding would entail.
A motion was made by Vice Chairman Adams, seconded by Commissioner
O'Bryan, to move forward by negotiating with the top-ranked firm, IRED, to
provide the three landfill site improvements. UNDER DISCUSSION,
Chairman Solari opted to take a break and then hear from the public before
voting on the motion.
The Chairman called for a recess at 11:59 a.m., and reconvened the meeting at
12:06 p.m. with all members present.
The following individuals addressed the Board:
Daniel Kreiser, Owner, East Coast Recycling, supported issuing requests for
proposals (RFPs) and using local vendors.
Russell Payne, Owner, Mr. Mulch, requested the opportunity to bid on the
proposed items individually.
Aaron Sunderlin, Landscaper, spoke of the need to improve the yard waste area.
Fernando Sarcor, IRC Recyclers, was in favor of public bidding.
Following public input, the Board deliberated the merits of accepting the P3
proposal from IRED versus pursuing the improvements individually via a
rebidding process.
Vice Chairman Adams restated her motion, which had been seconded by
Commissioner O'Bryan, to enter into a Public -Private Partnership agreement with
Indian River Eco -District. The Chairman called the question, and the motion
failed by the following vote:
Aye: 2 - Vice Chairman Adams, and Commissioner O'Bryan
Nay: 3 - Chairman Solari, Commissioner Flescher, and Commissioner Zorc
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Board of Commissioners
SWDD Meeting Minutes - Final February 5, 2019
15.B.3. 19-0101
The Board and staff continued to discuss avenues for achieving the
improvement items individually, and the timeline for this approach. The
Commissioners agreed that the landfill -generated gas, which is currently being
flared off, posed a health and safety risk that could be resolved immediately by
approving Item 1 and allowing IRED to purchase the gas. Staff was directed to
return to the Board at the February 19, 2019 meeting with a path forward to
accomplish the other two items - yard waste management and improvement,
and processing stored concrete waste.
A motion was made by Vice Chairman Adams, seconded by Commissioner
O'Bryan, to enter negotiations with Indian River Eco -District for their purchase of
landfill gas created at the County's landfill. The motion carried by the following
vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
Final Pay to CDM Smith for CCNA 2014 Work Order No. 13 - Annual Permit
Compliance Monitoring and Reporting
Recommended Action: The Solid Waste Disposal District staff recommends that its Board approve
CDM Smith's final invoice amount of $8,241.30
Attachments: Staff Report
CDM Smith Project Completion Report and Final Invoice
A motion was made by Vice Chairman Adams, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
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Board of Commissioners
SWDD Meeting Minutes — Final February 5, 2019
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
B
Deputy Clerk
SWDD/RW/2019Minutes
Approved: MAR 2 6 2019
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