HomeMy WebLinkAbout2019-046DCCNA2018 WORK ORDER 1
RAS and WAS Pump Replacement at the Central WWTP
This Work Order Number 1 is entered into as of this 26 day of March, 2019, pursuant to that certain
Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day
of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a
political subdivision of the State of Florida ("COUNTY") and Arcadis US ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B
(Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant
will perform the professional services within the timeframe more particularly set forth in Exhibit C
(Time Schedule), attached to this Work Order and made a part hereof by this reference all in
accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of
the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement
and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as
if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above. • ....
0\?.. •. C 0 4th j�ssio
CONSULTANT: BOARD OF COUNTY COMMISSIO
By:
Print Name:
David O'Connor
By:
OF INDIAN RIVER COUNTY
I'LL'•.
Pyr. l o`?-
Bob Solari
Title: Associate V. P. BCC Approved Date: March 26, 2019
Attest: Jeffrey
By:
Approved:
Approved as to form and legal sufficiency:
Smith, Clerk of Court and Comptroller
Deputy Clerk
/Y.7/1,1C.,o)
Jason E Bro n, County -Administrator
Dylan T. Reingold, County Attorney
ATTACHMENT A
SCOPE OF SERVICES
PROFESSIONAL ENGINEERING SERVICES
FOR
RAS AND WAS PUMP REPLACEMENT AT THE CENTRAL WASTEWATER PLANT
1 OVERVIEW
1.1 Background
Indian River County (COUNTY) operates the 4 MGD Central Region Wastewater Treatment Plant. A
condition assessment of the facility was recently completed as a part of the COUNTY asset management
program. During this assessment it was found that the Return Activated Sludge (RAS) Pumps and Waste
Activated Sludge (WAS) Pumps and associated piping and valves were in poor condition due to
equipment age and environmental corrosion and are recommended for replacement. The COUNTY has
requested a proposal from Arcadis U.S., Inc. (CONSULTANT) to provide professional engineering
services for design, phasing plan for operations and bidding, and limited construction administration
services.
The proposed work will be authorized as a task order under the existing General Professional Services
Agreement, between the COUNTY and CONSULTANT, dated February 24, 2017. The terms and
conditions of the referenced Contract apply.
1.2 Design Concept
The general design concept as discussed on a call between COUNTY and CONSULTANT on January 9,
2019 is as follows:
• Replace existing RAS and WAS Pumps with new pumps of equal capacity and head of the pumps
being replaced
• Replace existing piping, valves and sensors associated with the RAS and WAS pumps
• Replace existing seal water piping at pumps
• Develop phasing plan for construction to ensure continued operation
• Develop bid documents, provide pre-bid support, and bid recommendation
Provide limited construction administration services
• Produce record drawings based on contractor supplied "as builts" and conditions observed during
site visits
2 SCOPE OF WORK
2.1 Task 1 - Project Management
The CONSULTANT will provide the following services throughout the duration of the project as needed:
Coordination between CONSULTANT Project Team and COUNTY Project Team.
Manage project schedule and budget.
Prepare and distribute agendas and support documentation for project meetings and workshops.
Prepare and distribute meeting summaries from project meetings and workshops.
Prepare and submit monthly progress reports and invoices.
Preparation and implementation of Quality Control Plan and CAD Plan
Deliverables:
Meeting Summaries
Monthly Progress Reports
• Monthly Invoices
2.2 Task 2 -Project Kickoff and Site Visit
CONSULTANT shall prepare and lead one project kickoff meeting with appropriate COUNTY staff to
review the scope of work, project schedule, data needs and key milestones. Prior to the kickoff meeting,
CONSULTANT will submit a proposed agenda that will include: (1) items to be discussed, (2) specific
questions to be answered, and (3) additional data requests.
Immediately following the project kickoff meeting, CONSULTANT and COUNTY will conduct a
walkthrough of the RAS/WAS Pumps to gather necessary information on the system configuration and
operation. The team will obtain input on the design, operational and maintenance issues, and will
interview staff to identify RAS/WAS system constraints and requirements.
2.3 Task 3 - Basis of Design
2.3.1 Draft Preliminary Design Technical Memorandum
Utilizing information obtained from the kickoff meeting, site visit and data provided by the OWNER,
CONSULTANT will assess and confirm the limits of the replacement needs for the associated piping,
valves, wiring and appurtenances associated with the RAS/WAS Pumps. CONSULTANT will review
available information on the existing RAS/WAS Pumps, including as -built drawings, equipment cut sheets,
and historical operating data to establish replacement requirements for the new pumps. As part of this
assessment, CONSULTANT will identify up to three suitable pump/motor manufacturers that can meet the
performance and retrofit requirements to replace the existing pumps within the existing site with minimal
modifications and have the manufacturer provide a list of installations of their equipment within Florida.
CONSULTANT will develop concept level construction costs for the replacement of the pumps along with
a preliminary construction schedule and phasing plan that will allow for construction/replacement work to
occur while the Central Wastewater Plant is maintained in service.
CONSULTANT will prepare a draft Preliminary Design Technical Memorandum summarizing the findings
and recommendations of the pump replacement assessment. The memorandum will be submitted to the
COUNTY for review and comment. An electronic copy (.pdf) of the draft memorandum will be submitted
to the COUNTY.
Task 2.3.2 Meeting to Review Draft Technical Memorandum
Within about two weeks after the draft technical memorandum submittal, CONSULTANT will lead a
meeting with the COUNTY to review the information presented in the memorandum and gather OWNER
comments. The meeting will serve as an open forum to discuss preliminary design issues, including
equipment preferences.
Task 2.3.3 Final Preliminary Design Technical Memorandum
Upon receiving comments at the review meeting, CONSULTANT will finalize the preliminary design
recommendations and prepare and submit a Final Preliminary Design Technical Memorandum. An
electronic copy (.pdf) of the final memorandum will be submitted to the COUNTY.
2.4 Task 4 — Detailed Design
Based upon the recommendations presented in the Preliminary Design Technical Memorandum, the
CONSULTANT will develop design documents. These design documents will consist of Contract
Drawings and Technical Specifications and will be incorporated by the COUNTY into a bid package for
public procurement. The COUNTY'S Standard "front end" documents consisting of General Conditions
will be utilized. Contract Drawings will be prepared in AutoCAD 2018 or later version. Technical
Specifications will follow the MasterFormat® 2016 from the Construction Specifications Institute (CSI).
The Final Design will be delivered at two stages of completion to allow for input by the COUNTY. The
stages will be 90% and 100%/Bid Ready. At each stage, an engineer's opinion of probable construction
cost (EOPCC) will be provided.
2.4.1 90% Design
CONSULTANT will prepare a 90% design submittal composed of contract drawings (11"x 17") and draft
technical specifications and bid form. Five hard copies of the 90% design package and one electronic
copy will be submitted to the COUNTY for review.
2.4.2 90% Design Submittal Review Meeting
CONSULTANT will prepare and lead one meeting to review the 90% design submittal and discuss
COUNTY comments within about two weeks after the submittal of the 90% contract documents.
CONSULTANT will prepare and distribute a meeting agenda and minutes documenting comments and
action items from the design review meeting.
2.4.3 100% Design/Bid submittal
Based on the comments received from the COUNTY on the 90% design submittal, CONSULTANT will
prepare a 100%/Bid design submittal composed of contract drawings (11" x 17") and final technical
specifications and bid form. CONSULTANT will provide five hard copies and an electronic copy in .pdf
format of the final specifications and plans.
2.4.4 Construction Cost Estimates and Schedule
An opinion of probable construction costs and schedule will be prepared for each of the 90% and 100%
(final opinion of construction cost) submittals. The opinion of construction costs will utilize appropriate
contingency factors for the level of completion at the various design stages.
2.4.5 QA/QC
Quality Assurance/Quality Control: The CONSULTANT will provide quality assurance and quality control
(QA/QC) reviews at each major milestone deliverable (90%) of the project. For this service, the
CONSULTANT will utilize the services of senior and/or experienced professional engineers across the
disciplines represented in the design. The professionals, who will make up the QA/QC Team, will
purposely be staff not routinely engaged in the project. The QA/QC Team will prepare written comments
at the appropriate stages of the design that will be incorporated into revised documents.
2.5 Task 5 - Bidding Services
The COUNTY will procure services from a qualified General Contractor (GC) through a public
procurement process. The CONSULTANT will provide the following services in connection with the public
procurement:
Attend a pre-bid meeting and site visit. COUNTY to prepare and publish all addenda and
clarifications.
Prepare draft responses to requests for information from prospective bidders. Prepare responses
for addenda to interpret, clarify or expand the contract documents
CONSULTANT will contact up to two references of the apparent low bid contractor to assess
qualifications.
Prepare a conformed set of drawings and specifications incorporating revisions from addenda
during the bidding phase.
COUNTY to confirm bids are compliant with the bid requirements. COUNTY to provide compiled
Microsoft Excel file with each bidder's cost information. Alternative equipment proposed by potential
bidders will not be evaluated by CONSULTANT during the bidding process.
Deliverables:
• Written responses to questions received during bidding process via email
• Bid evaluation letter
• Conformed documents (final pdf digitally signed and sealed)
2.6 Task 6 — Construction Management Services
The following construction phase services are predicated on one construction contract with an estimated
6 -month construction duration to substantial completion. Full-time onsite observation of construction or
resident project representative (RPR) services are not included.
2.6.1 Meetings and Site Visits
The CONSULTANT shall arrange and lead a construction kickoff meeting, during which the COUNTY, the
CONSULTANT and the contractor shall discuss project requirements, define responsibilities, and receive
the contractor's plan to complete the work. The CONSULTANT shall conduct up to six 4 -hour site visits
during the replacement of the pumps to confirm the work appears to be proceeding in accordance with the
design. Upon substantial completion of the work, the CONSULTANT shall conduct a site visit with the
Contractor and COUNTY to develop a punch list of outstanding work items. Upon completion of the work,
the CONSULTANT shall conduct a final site visit to confirm the work is in conformance with the contract
documents. The CONSULTANT shall submit a summary report following each site visit.
2.6.2 Construction Administration
The contractor will prepare shop drawings for the selected equipment and other components of the work
as specified in the contract documents. These shop -drawing submittals will be reviewed by the
CONSULTANT for compliance with the design concept and contract requirements. The CONSULTANT
shall provide a recommendation on the submittal to the OWNER.
The CONSULTANT shall also receive and respond to contractor Requests for Information (RFI) or request
for clarification of the contract documents or design intent. The CONSULTANT
2.6.3 Startup Assistance
The CONSULTANT shall assist the OWNER and the contractor during checkout, startup and
commissioning. It is anticipated that installation, startup and acceptance will be completed one pump at a
time to ensure the facility can remain operational throughout construction. CONSULTANT startup and
testing assistance will include presence at startup testing; providing technical guidance during operational
confirmation and acceptance testing; and reviewing test data. The CONSULTANT shall be available for a
one four-hour day for startup and testing.
Review of Contractor Pay Applications is not included in this scope of services.
2.7 Task 8 — Post -Construction Activities
The CONSULTANT will provide the following services during and subsequent to the completion of the
construction:
2.7.1 Record Drawings:
CONSULTANT will prepare final record drawings from the Contractor supplied "as -built" information. The
CONSULTANT provide COUNTY with one PDF set.
3 SCHEDULE
A preliminary schedule of the work (calendar days from notice to proceed) is summarized below. The
schedule is based upon a notice to proceed (NTP) date of February 8, 2019.
Table 3. Preliminary Schedule
Milestone
Calendar Days to
Complete Task
Completion Date
(Calendar Days from
NTP)
Completion Date
Notice to Proceed (NTP 25 -Mar -1
Kick-off
Draft TM
14
14
30
44
County Review
14
58
8 -Apr -19
8 -May -19
22 -May -19
Final TM 30 88 21 -Jun -19
90% Submittal
60 148 20 -Aug -19
County Review 14 162 3 -Sep -19
100%/Bid Ready
Submittal
21 183
24 -Sep -19
Bidding Services As needed
Construction As needed (estimated 6
Management Services months of construction)
4 COMPENSATION AND METHOD OF PAYMENT
The compensation to be paid to the CONSULTANT for providing the services described in the above scope
of work will be on a "lump sum by task" basis as described in the breakdown provided in the Attached Fee
Schedule. The lump sum compensation for labor services shall not exceed $66,523. The CONSULTANT
may adjust budget between tasks as needed, if the total lump sum is not exceeded.
The CONSULTANT will submit invoices to the COUNTY's Project Manager for work performed during
each calendar month. Invoicing will be accompanied by a brief description of the work effort completed
during the billing period.
5 ASSUMPTIONS/EXCLUSIONS
The following text describes the assumptions made in the creation of this scope of services and the
estimated engineering services fee for this project. Should the scope of the work of the project exceed these
assumptions, the CONSULTANT may request additional fees. Assumptions include:
• No permits are required
• The COUNTY will provide available record drawing of the existing facilities
• Resident Inspection will be performed by the COUNTY or another designated representative.
• Verification of construction activities will be performed by the COUNTY or other designated
representative.
• Construction and field reports will be developed by the COUNTY or other designated
representative.
O/aRCJaDIS
Design & Consultancy
for naturatand
built assets
I Men River County
Cental Wastewater Plant RASIWAS Pump ReMacem,M Des,
Fee Eabmale
81.730.40 19.517,20
RP 643MAS Fee Emesse_eas
15,387,52 87.74,56 820,700.00 112,14.00 17.549.08 80.00
1 of 1 119/2019
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2
8
10
12.163
1250
12 413
52.413
Task •Tot Hours
2
6
0
0
0
0
0
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92.163
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81.899
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Task 2 -Total Hours
6
4
4
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42
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6
9
26
63,989
50
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15.080
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51.104
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4
6
16
20
6
62.881
81,104
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2
4
8655
1465
72.81 -Total Horns
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66,645
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24
24
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87.643
97.663
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19
24
16
58
87.692
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2
2
4
4
6
16
26
04
48
6
6
111
61,266
616,272
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618,272
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4
8
12
21
82.669
12.986
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4
8
12
11,771
11.717
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2
2
1
4
4
4
6
8
12
0
6
42
81,200
28.845
60
66.045
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4
0
12
22
32
0
62
0
152
522.017
10
122,317
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0
6
0
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15.729
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51,000
7
19.836
201,40041 Review
RFI Response
2
2
4
4
16
4
18
34
11
14,849
92,331
Startup
2
4
4
10
81,770
31.778
Task 7 -Total Hours
0
10
12
12
44
48
0
0
110
117,706
81,000
615,765
Record Drawings
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2
2
_ 2
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8
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81,840
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Task II -Total Hours
0
0
0
50
Total Hours and Fee
6
44
32
40
150
88
76
0
44
164.773
11,750 066.523
P3oles, Billable Rales
121630
6216.30
1166.45
9168.36
8140.110
1138.00
899.33
388.42
81.730.40 19.517,20
RP 643MAS Fee Emesse_eas
15,387,52 87.74,56 820,700.00 112,14.00 17.549.08 80.00
1 of 1 119/2019