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HomeMy WebLinkAbout2019-064AIndian River County Grant Contract Subrecipient Award This Grant Contract ("Contract") entered into effective this 16th day of April 2019 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ("County") and Treasure Coast Homeless Services Council, Inc. ("Subrecipient"), 2525 St. Lucie Avenue, Vero Beach, FL 32960, 064340768, for Continuum of Care grants. Background Recitals A. The County received Continuum of Care grants see attached list — Exhibit A ("Award") from the Department of Housing and Urban Development (HUD) on January 26, 2019. B. The Awards are for homeless rental assistance and homeless management information system (i.e., administration of the programs). C. The Federal Award Identification Numbers ("FAIN") for the Awards, if applicable, are set forth in the attached list — Exhibit A. D. The Catalog of Federal Domestic Assistance ("CFDA") Number for the Awards, if applicable, is set forth in the attached list (CFDA) — Exhibit A. The total dollar amount made available under the Awards is $902,148. E. The indirect cost rate for the Award, including if the de minimis rate is charge, per federal regulations is unto 10 percent on rental assistance grants; however 7% has been agreed upon between the County and subrecipient.. F. The Subrecipient, by submitting a proposal to the County, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. G. The County has agreed to provide such Grant funds to the Subrecipient or Subrecipient's County -approved designee for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals. The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Subrecipient attached hereto as Exhibit "B" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Research and Development. The award under this Contract is not for research activities, both basic and applied, and all development activities that are performed by non -Federal entities. The term research also includes activities involving the training of individuals in research techniques where such activities utilize the same facilities as other research and development activities and where such activities are not included in the instruction function. 4. Term. The Subrecipient acknowledges and agrees that the Grant is limited to the fiscal year(s) set forth in the attached list ("Grant Period") — Exhibit A. The Grant Period and performance start date commences on the date set forth in the attached list — Exhibit A. 5. Grant Funds and Payment. The approved Grants for the Grant Period is $902,148. The amount of federal funds obligated under this Contract by the County to the Subrecipient is $902,148. The total amount of the Awards committed to the Subrecipient by the County is $902,148. The total amount of federal funds obligated to the Subrecipient by the County, including the current obligation is $902,148. The County agrees to reimburse the Subrecipient or Subrecipient's County approved designee from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "C" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 6. Indirect costs. Subrecipient is permitted to charge an indirect cost rate of 7% to the federal award. (The rate shall be based on either the County's federally negotiated indirect cost rate or, if no such rate has been obtained, a fixed rate of 10% of modified total direct costs) 7. Additional Obligations of Subrecipient. 7.1 Records. The Subrecipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Subrecipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County and its auditors shall have access to all books, records, documents and financial statements as required by the County to meet federal requirements or by this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 7.2 Compliance with Laws. The Subrecipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations, including Title 2 US Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements of Federal Awards (Uniform Guidance), Florida Statutes, Chapter 10.550, Rules of the Auditor General, and the terms and conditions of the Award. 7.3 Performance Reports. The Subrecipient shall submit cumulative, Performance Reports to the Finance Department of the County within 90 days following the completion of the grant. These reports should include but not limited to grant expenses and other statistics as required by the grants during the quarter, and the progress the agency has made toward meeting their goals and objectives as they stated in their RFP response. 7.4 Audit Requirements. If Subrecipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Subrecipient is required to have an audit completed by an independent certified public accountant at the end of the Subrecipient's fiscal year. Within 180 days of the end of the Subrecipient's fiscal year, the Subrecipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Subrecipient agrees to notify the County prior to any change in the fiscal period of Subrecipient. The Subrecipient acknowledges that the County may deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted within the 180 day period. 7.4.1 The Subrecipient further acknowledges that, promptly upon receipt of a qualified opinion from their independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 7.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Subrecipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 7.5 Insurance Requirements. Subrecipient shall, no later than October 1, 2019, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the event that children are supervised, Sexual Molestation Liability Insurance in an amount not less than $1,000,000 each occurrence/claim. 7.6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Subrecipient agrees that it is the Subrecipient's sole responsibility to coordinate activities among itself, the County, and the Subrecipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Subrecipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Subrecipient's place of business, of any and all insurance policies that are required in this Contract. If the Subrecipient fails to deliver or make copies of the policies available to the. County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 7.7 Indemnification. The Subrecipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Subrecipient, its agents, officers, or employees in connection with the performance of this Contract. 7.8 Public Records. The Subrecipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). Specifically, the Subrecipient shall: (1) Keep and maintain public . records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Subrecipient upon termination of the Contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Subrecipient to comply with these requirements shall be a material breach of this Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772)226-1424 PUBLICRECORDSRIRCGOV.COM Indian River County of the County Attorney 1801 27th Street Vero Beach, FL 32960 8. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Subrecipient if the County determines that such termination is in the public interest. 9. Notice and Contact Information - Except as otherwise provided in this Contract, any notice required pursuant to this Contract from either party to the other party must be in writing and sent by certified mail, return receipt requested, or by personal delivery with receipt. For purposes of all notices, the representatives of the County and Subrecipient are: County: Kristin Daniels, Budget Director Indian River County 1801 27"' Street Building A Vero Beach, FL 32960 Subrecipient: Louise Hubbard, Executive Vice President Treasure Coast Homeless Services Council, Inc. 2525 St. Lucie Avenue Vero Beach, FL 32960 10. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 11. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit D and incorporated herein in its entirety by this reference. 12. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Subrecipient have entered into this Contract on the date first above written. INDIA IVER COUNT OARD OF COUNTY COMMERSn�F�S° so; Commissioner Bob Solari, Chairman '"' By: Attest: Je e ith, Clerk of C .art Approved: Jason Brown, Deputy Cler LIP mptroller• `'•�q ...... C ." 0 SUBREC IENT: By. / Agency Name: Treasure Coast Homeless Luise Hubbard, Executive Vice President Services Council, Inc. my A ministrato Approved as to form and legal sufficiency: n Reingold, County Attorney Indian River County BOCC Continuum of Care Grants Description/Grant Name CONTINUUM OF CARE - RENTAL CONTINUUM OF CARE - RENTAL CONTINUUM OF CARE - HMIS CONTINUUM OF CARE - RENTAL CONTINUUM OF CARE - RENTAL CONTINUUM OF CARE - RENTAL CONTINUUM OF CARE - RENTAL CONTINUUM OF CARE - HMIS CONTINUUM OF CARE - RENTAL SUBTOTAL OF AWARDS ASSISTANCE ASSISTANCE ASSISTANCE ASSISTANCE ASSISTANCE ASSISTANCE ASSISTANCE Federal Award ID # (FAIN) FL0113L4H091806 FL0114L4H091811 FL0116L4H091811 FL0119L4H091811 FL0338L4H091805 FL0360L4H091809 FL0380L4H091804 FL0418L4H091806 FL0440L4H091807 EXHIBIT A CFDA# Amount Award Date Grant Period 14.267 $ 95,256 01/26/19 09/01/19-08/31/20 14.267 $ 74,976 01/26/19 04/01/19-03/31/20 14.267 $ 35,400 01/26/19 09/01/19-08/31/20 14.267 $ 285,696 01/26/19 07/01/19-06/30/20 14.267 $ 74,976 01/26/19 09/01/19-08/31/20 14.267 $ 98,208 01/26/19 06/01/19-05/31/20 14.267 $ 94,608 01/26/19 09/01/19-08/31/20 14.267 $ 27,840 01/26/19 01/01/20-12/31/20 14.267 $ 115,188 01/26/19 04/01/19-03/31/20 $ 902,148 EXHIBIT B INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services CONSENT AGENDA BCC Meeting 03-05-2019 Date: To: Thru: Jason E. Brown, County Administrator Thru: Michael Zito, Assistant County Administrator From: Leigh Ann Uribe, Director County Human Services Subject: Annual HUD Grant Renewals for Homeless Management Information System (HMIS) and Continuum of Care (CoC) Programs February 25, 2019 The Honorable Board of County Commissioners DESCRIPTION AND CONDITIONS: The Federal Department of Housing and Urban Development (HUD) offers permanent supportive housing to persons experiencing homelessness as well as services including health care, and mental health counseling. Applications were submitted Fiscal Year 2018. By letter received from the Office of Assistant Secretary for Community Planning and Development dated January 26, 2019, the County was notified HUD selected Indian River County's project applications (FY) 2018 Continuum of Care (CoC) Program. The grants are divided into two categories: Supportive Housing Program Grants (HMIS) and Continuum of Care (formerly Shelter Plus Care) Program. _ Indian River County was awarded funding for nine projects. However, due to variance in performance period of the awarded projects, only eight Scope of Works agreements have been received for signature. Upon receipt of the ninth agreement, which is *FLO418L4H091806 Dataquality, it will be presented to the Chairman for signature. The grants are administered by the Treasure Coast Homeless Services Council, Inc. ("TCHSC") in cooperation with the Human Services Division of Indian River County and the State Health Department. GRANT NUMBER Project HUD FUNDING Performance Period FL0113L4H091806 2018 CoCWide TRA Renewal $95,256 09-01-2019 ends 08-31-2020 FLO114L4H091811 2018ALCOHOPE Renewal $74,976 04-01-2019 ends 03-31-2020 FL0116L4H091811 2018 HMIS Coordinated Entry $35,400 09-01-2019 ends 08-31-2020 FLO119L4H091811 2018NewCHRONICS $285,696 07-01-2019 ends 06-30-2020 FL0338L4H091805 2018CoC TRA2 $74,976 09-01-2019 ends 08-31-2020 FL0360L4H091809 2018IndianRiver Chronics Renewal $98,208 06-01-2019 ends 05-31-2020 FL0380L4H091804 2018FAMILYRENTALassistance $94,608 09-01-2019 ends 08-31-2020 *FL0418L4H091806 2018DATAQUALITY $27,840 *01-01-2020 ends 12-31-2020 FL0440L4H091807 2018NewHorizons TWO $115,188 04-01-2019 ends 03-31-2020 TOTAL AMOUNT: $902,148 1 \\prod-netapp-gm-as-fsas.tops.gdi\insite_data_prod\files\IRCG\Attachments\b9688d3a-Ofd?-4f93-adf4-e9745f5c5014.doc Page Two HUD Grant Renewals for Homeless Management Information System (HMIS) and Continuum of Care (CoC) Program February 25, 2019 FUNDING: These grants require NO MATCHING FUNDS from the County and there are no changes from previous years in the method the funds are to be disbursed. RECOMMENDATION: Staff recommends the Board acknowledge the renewal of grants awarded by HUD in the aggregate amount of $902,148, and authorize Chairman to execute each individual Scope of Work grant document. ATTACHMENTS: U.S. Department of Housing and Urban Development letter of January 26, 2019 with list of conditionally obligated funds awarded to Indian River County. Scope of Work, Grant Numbers: FL0113L4H091806 FL0114L4H091811 FL0116L4H091811 FL0119L4H091811 FL0338L4H091805 FL0360L4H091809 FL0380L4H091804 FL0440L4H091807 APPROVED AGENDA ITEM FOR MARCH 05, 2019 2 \\prod-netapp-gm-as-fsas.tops.gdi\insite_data_prod\ files \IRCG\ Attachments \b9688d3a-Ofd7-4f93-adf4-e9745f5c5014.doc U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-7000 OFFICE OF ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT January 26, 2019 Mr. Bradley Bernauer Director, County Human Services Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 Dear Mr. Bernauer: Congratulations! I am delighted to inform you that HUD selected the project application(s) your organization submitted for funding under Fiscal Year (FY) 2018 Continuum of Care (CoC) Program project application(s) for a total of $902,148. The CoC Program is an important part of HUD's mission. CoCs around the country will continue to improve the lives of men, women, and children through their local planning efforts and through the direct housing and service programs funded under the FY 2018 CoC Program Competition. Projects like those of your organization, funded through the CoC program, continue to demonstrate their value by improving accountability and performance every year. The enclosure provides details about your organization's award(s) including: the name(s) of the individual project(s); the project number(s); and the specific amount(s) of the obligation(s) for each conditionally selected application. At this time, HUD field office staff are not available to execute grant agreements. HUD will notify you when local field offices are available to process grant agreements, and once all conditons are satisfied and the grant agreement is executed, your organization can expend funds. If you wish to appeal this decision, you will have 45 days to make such an appeal beginning when HUD makes the final award announcement. The final award announcement will be made shortly after HUD resumes normal operations. HUD will send an announcement over the listsery to indicate that a final award announcement has been made and indicating the deadline for appeals. See Section X of the FY 2018 NOFA for more details. HUD commends your organization's work and encourages it to continue to strive for excellence in the fight to end homelessness. Enclosure Sincerely, David C. Woll Jr. Principal Deputy Assistant Secretary www.hud.gov espanol.hud.gov Enclosure FL0113L4H091806 2018 CoCWideTRA Renewal $95,256 FL0114L4H091811 2018ALCOHOPE renewal $74,976 FL0116L4H091811 2018 HMIS Coordinated Entry $35,400 FL0119L4H091811 2018NewCHRONICS $285,696 FL0338L4H091805 2018 coc TRA2 $74,976 FL0360L4H091809 2018IndianRiver Chronics Renewal $98,208 FL0380L4H091804 2018FAMILYRENTAL assistance $94,608 FL0418L4H091806 2018DATAQUALITY $27,840 FL0440L4H091807 2018NewHorizons TWO $115,188 Total Amount: $902,148 Recipient Name: Indian River County Board of Commissioners Grant Number: FL0113L4H091806 Tax ID Number: 59-6000674 DUNS Number: 079208989 SCOPE OF WORK for FY2018 COMPETITION (funding 1 project in CoCs with multiple recipients) 1. The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $_95256_ for project number _FL0113L4H091806 . If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in e -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0 c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 95256 g. Supportive services $ 0 h. Operating costs $ 0 i. Homeless Management Information System $ 0 j. Administrative costs $ 0 k. Relocation Costs $ 0 www.hud.gov espanol.hud.gov Page 1 1. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium-term rental assistance $0 $0 4. Performance Period in number of months: 12 . The performance period for the project begins 09-01-2019 and ends 08-31-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the, grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. www.hud.gov espanol.hud.gov Page 2 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development Tom Bilodeau, Program Manager (Typed Name and Title) February 20, 2019 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) By: a, (Signature of Authorized Official) Bob Solari, Chairman (Typed Name and Title of Authorized Official) April 16, 2019 (Date) www.hud.gov espanol.hud.gov Page 3 Tax ID No.: 59-6000674 CoC Program Grant Number: FL0113L4H091806 Effective Date: 2/20/2019 DUNS No.: 079208989 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Grant No. Recipient Name FL0113L4H091806 www.hud.gov Indirect cost rate Cost Base espanol.hud.gov Page 4 Recipient Name: Indian River County Board of Commissioners Grant Number: FL0114L4H091811 Tax ID Number: 59-6000674 DUNS Number: 079208989 SCOPE OF WORK for FY2018 COMPETITION (funding 1 project in CoCs with multiple recipients) 1: The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated, an HPC for the applicable fiscal year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $ 74976_ for project number FL0114L4H091811 . If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in e -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0 c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 74976 g. Supportive services $ 0 h. Operating costs $ 0 i. Homeless Management Information System $ 0 j. Administrative costs $ 0 k. Relocation Costs $ 0 www.hud.gov espanol.hud.gov Page 1 1. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium-term rental assistance $0 $0 4. Performance Period in number of months:12. The performance period for the project begins 04-01-2019 and ends 03-31-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's fmal operating year under the grant that has been renewed. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. www.hud.gov espanol.hud.gov Page 2 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development • By: Tom Bilodeau, Program Manager (Typed Name and Title) February 20, 2019 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) By: (Signature of Authorized 0 Bob Solari, Chairman (Typed Name and Title of Authorized Official) April 16, 2019 (Date) www.hud.gov espanol.hud.gov Page 3 Tax ID No.: 59-6000674 CoC Program Grant Number: FL0114L4H091811 Effective Date: 2/20/2019 DUNS No.: 079208989 Grant No. FL0114L4H091811 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Recipient Name www.hud.gov Indirect cost rate Cost Base espanol.hud.gov Page 4 Recipient Name: Indian River County Board of Commissioners Grant Number: FL0116L4H091811 Tax ID Number: 59-6000674 DUNS Number: 079208989 SCOPE OF WORK for FY2018 COMPETITION (funding 1 project in CoCs with multiple recipients) 1. The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $_35400_ for project number _FL0116L4H091811. If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in e -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0 c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 0 g. Supportive services $ 0 h. Operating costs $ 0 i. Homeless Management Information System $ 35400 j. Administrative costs $ 0 k. Relocation Costs $ 0 www.hud.gov espanol.hud.gov Page 1 1. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium-term rental assistance $0 $0 4. Performance Period in number of months: 12 . The performance period for the project begins 09-01-2019 and ends 08-31-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. www.hud.gov espanol.hud.gov Page 2 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development Tom Bilodeau, Program Manager (Typed Name and Title) February 20, 2019 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) By: 4e42 -6 c)0 (Signature of Authorized Official Bob Solari, Chairman (Typed Name and Title of Authorized Official) April 16, 2019 No., ....... %. • (Date) www.hud.gov espanol.hud.gov Page 3 Tax ID No.: 59-6000674 CoC Program Grant Number: FL0116L4H091811 Effective Date: 2/20/2019 DUNS No.: 079208989 Grant No. FL0116L4H091811 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Recpient Name www.hud.gov Indirect cost rate Cost Base espanol.hud.gov Page 4 Recipient Name: Indian River County Board of Commissioners Grant Number: FL0119L4H091811 Tax ID Number: 59-6000674 DUNS Number: 079208989 SCOPE OF WORK for FY2018 COMPETITION (funding 1 project in CoCs with multiple recipients) 1. The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $_285696_ for project number _FL0119L4H091811 . If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in e -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0 c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 285696 g. Supportive services $ 0 h. Operating costs $ 0 i. Homeless Management Information System $ 0 j. Administrative costs $ 0 k. Relocation Costs $ 0 www.hud.gov espanol.hud.gov Page 1 1. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium-term rental assistance $0 $0 4. Performance Period in number of months: 12: The performance period for the project begins 07-01-2019 and ends 06-30-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. www.hud.gov espanol.hud.gov Page 2