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HomeMy WebLinkAbout04/16/2019Indian River Indian River 1801 Vero Meeting Tuesday, Commission Board of County Florida County Administration Complex 27th Street, Building A Beach, Florida, 32960-3388 www.ircgov.com • ' ,k` t *A.> ttoRro Minutes - Final April 16, 2019 9:00 AM Chambers County Commissioners Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Maureen Gelfo, Deputy Clerk Board of County Commissioners Meeting Minutes - Final April 16, 2019 1. CALL TO ORDER Present: 5 - Chairman Bob Solari Vice Chairman Susan Adams Commissioner Joseph Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Pastor Kyle Bailey, Freedom Church 3. PLEDGE OF ALLEGIANCE Commissioner Joseph E. Flescher 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS Emergency Addition: Item 5.E. Presentation on Hepatitis A by Miranda Hawker, Health Officer, Indian River County Health Department Emergency Addition: Item 13.C. Legislative Update by County Attorney Dylan Reingold A motion was made by Commissioner Flescher, seconded by Vice Chairman Adams, to approve the Agenda as amended. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 5.A. 19-0229 Presentation of Proclamation Recognizing the Month of April, 2019, As Guardian Ad Litem Month Recommended Action: Read and Present Attachments: Proclamation Commissioner Zorc read and presented the Proclamation to Wendy Rodriguez, Child Advocate Manager Supervisor, Guardian ad Litem. Ms. Rodriguez discussed the goals and objectives of the Guardian ad Litem program, and provided information about volunteering. Clerk of the Circuit Court and Comptroller Jeffrey Smith praised the program, and announced that citizens have the option to donate their jury duty fees to the Guardian ad Litem program. Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final April 16, 2019 Read and Presented 5.B. 19-0317 Presentation of Proclamation Designating the 2nd Day of April, 2019, As National Service Recognition Day Recommended Action: Recommend Read and Present Attachments: Proclamation Commissioner Flescher read and presented the Proclamation to Jenna Taylor, Program Director, Indian River County AmeriCorps Program, who explained that the program works through Big Brothers Big Sisters and that members work with students and families on literacy skills. Read and Presented 5.C. 19-0327 Presentation of Proclamation Recognizing National Public Safety Telecommunications Week Recommended Action: Recommend Read and Present Attachments: Proclamation Vice Chairman Adams read and presented the Proclamation to Sheriff Deryl Loar, Lieutenant Mark Buffington, Major Eric Flowers, and a representative group of public safety dispatchers. Sheriff Loar acknowledged Public Safety Dispatcher Lou Owens on her long-time service, and congratulated Team Leader Sandy Fox on her imminent retirement. Ms. Fox requested Board support for the reclassification of public safety dispatchers in the Standard Occupational Classification system from Secretarial Administrative to Special Risk. Read and Presented 5.D. 19-0330 Presentation of Proclamation Recognizing the Week of April 22-28, 2019 as Tobacco Free Florida Week Recommended Action: Read and Present Attachments: Proclamation Commissioner O'Bryan read and presented the Proclamation to Leslie Spurlock, who discussed the rapid rise of vaping among young people. Ms. Spurlock thanked the Board for supporting tobacco -free zones in the County's parks and recreation areas. A brief discussion ensued regarding the e -cigarette brand "JUUL", which has become a popular vaping device among youth. Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final April 16, 2019 Marie Wygonik Blanchard, Florida Department of Health, provided an overview of the harmful impacts of vaping, as well as usage statistics. A student representative from Students Working Against Tobacco (SWAT), read a prepared statement about the dangers of e -cigarettes for young people. Read and Presented 5.E. Emergency Addition: Presentation on Hepatitis A by Miranda Hawker, Health Officer, Indian River County Department of Health (Clerk's Note: This item was heard before Item 5.A. and is placed here for continuity). Miranda Hawker, Health Officer, Department of Health, Indian River County, announced that although there are currently no cases of Hepatitis A in Indian River County, there has been an upsurge in cases in Florida and nationally. She used a PowerPoint Presentation to describe the illness and to outline risk factors. She stressed that the Health Department's focus is on prevention and described the educational outreach program that the Health Department has undertaken. A discussion ensued about several fatalities from Hepatitis A in Martin County, and the difficulty of tracing the source of the virus. Ms. Hawker gave information on vaccinations and an educational event which will be held at the County's Emergency Operations Center on April 29, 2019. 6. APPROVAL OF MINUTES 6.A. 19-0306 Regular Meeting of March 05, 2019 Recommended Action: Approve Attachments: 03052019BCC Final Approved 6.B. 19-0305 Regular Meeting of March 12, 2019 Recommended Action: Approve Attachments: 03122019BCC Draft A motion was made by Commissioner Flescher, seconded by Vice Chairman Adams, to approve the Regular Meeting Minutes of March 5, 2019 and March 12, Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final April 16, 2019 2019. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0322 Employment Report for February 2019 Recommended Action: No Action Required Attachments: Commissioner's Memorandum Employment Report for Feb 2019 No Action Taken or Required 7.B. 19-0323 Hiring Informational Session for U.S. Census Bureau Positions Recommended Action: No Action Required Attachments: Commissioner's Memorandum Hiring Event CareerSourceRC for US Census Bureau No Action Taken or Required 7.C. 19-0332 S&P Global Ratings raises Indian River County, FL Spring Training Facility Revenue Bonds, Series 2001 rating Recommended Action: No action required Attachments: Staff Report S&P Press Release No Action Taken or Required 7.D. 19-0335 Hurricane Frances Closeout Recommended Action: No action required. Attachments: Staff Report DR -1545 Hurricane Frances Closeout Notification No Action Taken or Required Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final April 16, 2019 7.E. 19-0336 Proof of Loss Statements Hurricane Irma Recommended Action: No action required. Attachments: Staff Report Sworn Statement in Proof of Loss Statement of Loss Worksheet Scheduled Locations Summary Report Miscellaneous Unnamed Locations Report Property in the Open Report No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.A. 19-0319 Checks and Electronic Payments March 29, 2019 to April 4, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of March 29, 2019 to April 4, 2019 Attachments: Finance Department Staff Report Approved 8.B. 19-0318 Dori Slosberg Driver Education Safety Act - Indian River County Traffic Education Program Trust Fund Report - Cumulative Reporting Through 03/31/19 Recommended Action: Accept the report Attachments: Finance Department Staff Report Accepted 8.C. 19-0315 Indian River County Grant Contract SubrecipientAwards Recommended Action: Approve the subrecipient award agreement with the Treasure Coast Homeless Services Council and execute any related documents Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final April 16, 2019 Attachments: Finance Department Staff Report Approved staffs recommendation 8.D. 19-0314 Award of Bid 2019038 - Jones' Pier Saltmarsh Wetland Planting Recommended Action: Staff recommends that the Board award bid number 2019038 to Wetlands Management SF, LLC in the amount of $16,286.25. Staff further recommends that the Board approve the sample agreement and authorize the Chairman to execute it after review and approval by the County Attorney as to form and legal sufficiency, and after approval of the required insurance by the Risk Manager. Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.E. 19-0324 One Month Renewal of Lease for North County Offices Recommended Action: Staff recommends the Board approve the lease renewal rate as proposed for the North County Offices and authorize the Chairman to execute the Lease Renewal Agreement. Attachments: Staff Report Renewal of Lease Agreement Approved staff's recommendation 8.F. 19-0326 Ranking of Firms and Authorization to Negotiate - RFQ 2019040 for CEI Services for IRC -0853 - 43rd Avenue (18th Street to 26th Street) Staff recommends the Board approve the committee's final ranking and authorize negotiations with the top ranked firm in accordance with FS 287.055, and the subsequently ranked firms, should negotiations with the top ranked firm fail. Recommended Action: Attachments: Staff Report Approved staffs recommendation, with the final ranking of firms as follows: 1. Consor Engineers, LLC; 2. AECOM Technical Services, Inc.; 3. Atkins North America, Inc.; and 4. Keith and Schnars, P.A. Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final April 16, 2019 8.G. 19-0329 Recommended Action: Ranking of Firms and Award of RFP 2019028 for Sebastian Harbor Preserve Boardwalk Design and Construction Staff recommends the Board approve the committee's final ranking of firms and award the project to Summerlin's Marine Construction for $102,613.50. Staff also recommends the Board approve the sample agreement and authorize the Chairman to execute it after the County Attorney has approved it as to form and legal sufficiency and after receipt and approval of the required Public Construction Bond and insurance. Attachments: Staff Report Sample Agreement Approved staffs recommendation, with the final ranking of firms as follows: 1. Summerlin's Marine Construction; 2. Indian River Docks, LLC; 3. Underwater Engineering Services, Inc. (UESI); 4. Don Facciobene, Inc. Bridge Division (DFI); and 5. Boromei Construction. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. 19-0331 Indian River County Clerk of the Circuit Court and Comptroller, Jeffrey R. Smith: Presentation of the Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR) Recommended Action: Presentation only - No action required Clerk of Circuit Court and Comptroller Jeffrey Smith announced that the Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2017-2018 has been completed, noting that the auditors had no comments for the Board or Constitutional Officers, and that the document may be accessed on the County's website. He confirmed that the report has been submitted to The Government Finance Officers Association (GFOA) for their consideration in granting the County its 35th consecutive Excellence in Governmental Reporting Award. Mr. Smith also presented a detailed review of the Popular Annual Financial Report (PAFR), which contains an accessible summary of information from the CAFR. Mr. Smith thanked Finance Director Elissa Nagy, Senior Accountant Raeanne Cone, Staff Accountant Michele King for their work on the reports, and the Clerk's Human Resources Manager Laura McIver for designing the PAFR. No Action Taken or Required 10. PUBLIC ITEMS A. PUBLIC HEARINGS Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final April 16, 2019 10.A.1. 19-0302 Consideration of the disposition of County owned surplus properties for affordable housing (Administrative) Recommended Action: Staff recommends that the Board of County Commissioners review the proposed list, make any appropriate changes, and approve the proposed resolution accepting the list of County owned surplus properties that are appropriate for the provision of affordable housing. Also, staff recommends that the Board direct purchasing division staff to sell the identified surplus properties and contribute the sale proceeds to the county's affordable housing (SHIP) trust fund for the provision of affordable housing through the county's existing established affordable housing program. Attachments: Staff Report Section 125.379 & 420.0004 of the Florida Statues List of Proposed Surplus Properties & Aerials Resolution affordable housing surplus land 2019 PROOF OF PUBLICATION FOR PUBLIC HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Community Development Director Stan Boling used a PowerPoint Presentation to provide background on House Bill 1363, which requires each County to review an inventory list of County -owned real property that would be appropriate for use as affordable housing. He spoke about the former disposition of County -owned surplus properties, and disclosed that currently, there are eight (8) parcels that could be surplused. Director Boling disclosed that recently, Every Dream Has A Price, Inc., (EDHAP) has expressed an interest in three (3) lots that are on the surplus list, and that staff has updated its recommendation to advise the Board to continue this public hearing to June 4, 2019. This will give staff time to coordinate with EDHAP and other interested non-profit organizations to determine which lot(s) are desired by which organization. A discussion ensued with the Board seeking additional information on whether there were any liens on the subject properties; the possibility of developing a pocket park on one of the properties; and offering the surplus properties to non-profit organizations prior to auctioning them off. Director Boling, in response to the Board's question, advised that there were no liens on the surplus properties, and the Board has the discretion to remove any property off of the surplus list. The Chairman opened the Public Hearing. Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final April 16, 2019 Jerry Flick, The Housing League, advised the Board that more lots are needed for affordable housing. Joseph Paladin, 6450 Tropical Way, spoke on small lot zoning and the concept of inclusionary housing. Jens Tripson, 2525 14th Street, representing Every Dream has A Price, thanked the Board for giving non-profit agencies the opportunity to work with staff towards acquiring property for affordable housing. Sheryl Vittitoe, Indian River Habitat for Humanity, also thanked the Board for the opportunity to consider the list of surplus properties for affordable housing. Louise Hubbard, Executive Director, Treasure Coast Homeless Services Council, spoke on the need for affordable rental housing. Commissioner Zorc requested that staff look into an impact fee credit that was associated with Parcel 292; Director Boling affirmed that staff would do so. There were no additional speakers, and the Chairman closed the Public Hearing. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to: (1) continue the public hearing to June 4, 2019, to allow time for staff to coordinate with all interested non-profit housing organizations to determine which lot(s) are desired by which organization; (2) develop recommended selection criteria; (3) draft a standard agreement between the Board and a non-profit housing organization regarding long-term affordability obligations; and (4) draft up-to-date language for a deed restriction document. At the June 4th meeting, the Board will determine final disposition of all eight (8) lots and adopt a resolution to implement its decision. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc The Chairman called a recess at 10:36 a.m. and reconvened the meeting at 10:45 a.m., with all members present. B. PUBLIC DISCUSSION ITEMS 10.8.1. 19-0309 Recommended Action: Request to Speak from Jerry Flick, President, The Housing League, Inc. Regarding CRA and CDBG Requesting the Commission establish a CRA Public Discussion Item - No Action Required Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final April 16, 2019 Attachments: Request to Speak Form Jerry Flick, President of The Housing League, Inc., addressed the Board about the difficulty of building affordable housing in the County due to the cost of lots. He reviewed the information contained in his report (on file) detailing the various projects/improvements that the Community Reinvestment Act (CRA) could be used for, and requested that the Board form a committee to explore the possibility of utilizing the CRA with respect to affordable housing and/or various County improvement projects. No Action Taken or Required C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget E Public Works G Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. 19-0340 Recommended Action: Acquisition of Right -Of -Way for Phase II of 66th Avenue Improvements Central Groves Corp. - 66th Avenue and 61st Street Staff recommends the Board approve the Agreement to Purchase and Sell Real Estate for the Central Groves property and authorize the Chairman to execute the document on behalf of the Board. Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final April 16, 2019 Attachments: Staff Report Agreement to Purchase and Sell Real Estate Exhibit "A" Aerial Photo Exhibit "B" row sketch and legal Exhibit "C" pond sites sketch and legal 13.B. 19-0343 Deputy County Attorney Bill DeBraal provided background and analysis on the proposed right-of-way purchase for the 66th Avenue Phase II Project. The property is owned by Central Groves Corporation, and is located at 6620 61st Street. Attorney DeBraal reported that the total purchase price for 13.78 acres of right-of-way and pond sites would be $585,650. Discussion ensued between individual Commissioners and staff about the escalating costs of right-of-way, the economic advantages of purchasing property in lieu of filing a lawsuit, and the possibility of culverting large canals for road projects. Staff was asked to bring back some figures on culverting costs. A motion was made by Vice Chairman Adams, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc Acquisition of Right -Of -Way for Phase III of 66th Avenue Improvements from Audestine and Jackye Hudson - 66th Avenue and 73rd Street Recommended Action: Staff recommends the Board approve the agreement to purchase the 4.54 acre Hudson property with the equipment for $230,000 and approve the global settlement of attorney's fees and expert costs of $51,000 and authorize the Chairman to execute a more formal purchase and sale agreement when drafted and approved by the parties on behalf of the Board. Attachments: Staff Report Exhibit "A" Aerial Photo Exhibit "B" sketch and legal for row Deputy County Attorney Bill DeBraal provided background and analysis on the proposed purchase of a 4.54 -acre parcel south of 73rd Street, owned and operated as a grove by Audestine and Jackye Hudson. He noted that an update has been made to staffs original recommendation, because Mr. Hudson wishes to retain a Ford tractor and golf cart that was originally part of the proposed purchase. After outlining the fees and costs associated with the purchase, Attorney DeBraal announced that the total acquisition price would be $272,800 for the entire parcel, and asked the Board to approve the sale. Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final April 16, 2019 A brief discussion ensued with input from staff about the ownership of surrounding parcels, and the challenges and costs of the eminent domain process. A motion was made by Vice Chairman Adams, seconded by Chairman Solari, to: (1) approve the agreement to purchase the 4.54 -acre Hudson property with the equipment outlined in staff's report, excluding the Ford tractor and golf cart, for $221,800 and to approve the global settlement of attorney's fees and expert costs of $51,000, for a total purchase cost of $272,800; and (2) authorize the Chairman to execute a more formal purchase and sale agreement when drafted and approved by the parties on behalf of the Board. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 13.C. Emergency Addition: Legislative Update by County Attorney Dylan Reingold County Attorney Dylan Reingold presented a brief Legislative Update. He also thanked outgoing Assistant County Attorney Kate Pingolt-Cotner for her service to the County and congratulated her on her new position with Florida Power & Light (FPL). Individual Commissioners praised Attorney Cotner on her accomplishments during her five (5) years with the County. No Action Taken or Required 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman B. Commissioner Susan Adams, Vice Chairman C. Commissioner Joseph E. Flescher D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final April 16, 2019 15.8.1. 19-0328 Recommended Action: Final Pay to Geosyntec for Work Order No. 1 - One Year of Groundwater Monitoring/Reporting and Related Consulting Services at the Former South Gifford Road Landfill Solid Waste Disposal District staff recommends that its Board approve Geosyntec's final invoice amount of $6,409.00 Attachments: Staff Report Geosyntec Prosect Completion Report and Final Invoice No discussion was held on this item. A motion was made by Commissioner Flescher, seconded by Vice Chairman Adams, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 11:29 a.m. Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes — Final April 16, 2019 ATTEST: '-,2,6 Jeffrey R. Smith, CPA, CGFO, CGMA Bob Solari, Chairman Clerk of Circuit Court and Comptroller By: a C9adYwJ eputy Clerk BCC/MG/2019 Minutes /% ac_C,._I o : y^. 1 Approved: June 11, 2019 Indian River County Florida Page 14