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Home My WebLink About05/07/2019BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, MAY 7, 2019 - 9:00 AM Commission Chambers Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Dr. Wayne Smith, Headmaster, Master's Academy Vero Beach 3. PLEDGE OF ALLEGIANCE Commissioner Bob Solari, Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Designating May 5 - 11, 2019 As Public Service Recognition Week Attachments: Proclamation 5.B. Presentation of Proclamation Recognizing May 12 - 18, 2019 As National Police Week Attachments: Proclamation 5.C. Presentation of Proclamation Designating the Week of May 5 - 11, 2019, as National Correctional Officers and Employees Week. Attachments: Proclamation May 7, 2019 Page 1 of 6 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. The Sebastian Inlet District Commission Notice of Designation of Registered Agent Attachments: Sebastian Inlet District Commission Notice 7.B. Florida Public Service Commission Order No. PSC -2019 -0143 -PCO -EI, In re: Petition for approval of FPL SolarTogether program and tariff, by Florida Power & Light Company, is on file in the Office of the Clerk to the Board 7.C. Proclamation Honoring John Frazier on His Retirement From Indian River County Board of County Commissioners Department of General Services Recreation Division with Thirty Years of Service Attachments: Proclamation 7.D. Indian River County Venue Event Calendar Review Attachments: Event Calendar 7.E. Update on All Aboard Florida Expenses Attachments: Staff Report All Aboard FL Expenses 7.F. Florida Fish and Wildlife Conservation Commission's - Land Management Plan for the Indian River County Public Shooting Range 2019-2029 Attachments: Staff Report 7.G. Proclamation Recognizing May 5 - 11, 2019 As National Travel & Tourism Week Attachments: Proclamation 8. CONSENT AGENDA 8.A. Checks and Electronic Payments April 12, 2019 to April 18, 2019 Attachments: Finance Department Staff Report 8.B. Checks and Electronic Payments April 19, 2019 to April 25, 2019 Attachments: Finance Department Staff Report 8.C. E911 State Grant Application Attachments: Staff Report State Grant Application Indian River County Grant Form May7,2019 Page2of6 8.D. 58th Avenue - Advance Acquisition of Right -of -Way 4730 58th Avenue, Vero Beach, FL 32967 Owner: Joe N. Idlette, Jr. & Bernice R. Idlette Attachments: Staff Report Purchase Agreement 8.E. Approval of Sealed Bid Sale of 5836 26th Street - Bid 2019051 Attachments: Staff Report Agreement to Sell and Purchase 8.F. FDOT Transportation Regional Incentive Program (TRIP) Agreement and Resolution Authorizing the Chairman's Signature for 66th Avenue Roadway Widening from 49th Street to 69th Street and Construction Engineering Inspection (CEI) Services - Project No. IRC -1505, FM No. 436379-1-54-01 Attachments: Staff Report Indian River County Grant Form Authorizing Resolution FDOT Transportation Regional Incentive Program Agreement FM No. 436379-1-54-01 8.G. Modification to Award of RFP 2019028 for Sebastian Harbor Preserve Boardwalk Design and Construction Attachments: Staff Report 8.H. Award of Bid 2019044 - Annual Bid for Air Conditioning Maintenance, Repairs and Installation Attachments: Staff Report 8.I. Showcase Designer Homes, L.C.'s Request for Final PD Plan/Plat Approval for Orchard Park PD [PD -16-07-05 / 2004100070-82752] Attachments: Staff Report Application Location Map Final Plat Layout Contract with Cash Deposit and Escrow Agreement 8.J. Purchase of Dive Rescue Dry Suits Attachments: Staff Report 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A.1 Indian River County Sheriff Deryl Loar: State Criminal Alien Assistance Program Receipt of Funds and Request for Payment of Consultant Invoice and Budget Amendment Attachments: Sheriff Deryl Loar Correspondence Dated 04/30/19 May 7, 2019 Page 3 of 6 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. Authorization to Submit Fiscal Year 2019 Applications for Federal Transit Administration Grants for Capital and Operating Assistance (Section 5307) and Bus Replacement (Section 5339) (Administrative) Attachments: Staff Report Application for Section 5307 Public Transportation Capital and Operating Assistance Application for Section 5339 Bus Replacement Assistance Resolution Authorizing Applications for FTA Grant Assistance Grant Budget Forms B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget 12.E.1. 2nd Quarter FY 2018/2019 Budget Report Attachments: Staff Report Qtrly Budget Report Q2 201819 revenue Qtrly Budget Report Q2 201819 expense Reports at a glance 2018-2019 Q2 03-31-2019 Expense Analysis Budget Amendment History FY 2018-2019 F. Public Works May7,2019 Page 4 of 6 12.F.1. Outline of Indian River Lagoon Management Plan Recommendation for Moving Forward Attachments: Staff Report Draft IRL Plan Outline G. Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. Economic Development Council Appointment Attachments: Staff Report Application - JRock Tonkel Resume - JRock Tonkel Application - DrRTurner Resume - DrRTurner 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman B. Commissioner Susan Adams, Vice Chairman C. Commissioner Joseph E. Flescher D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District 15.A.1. Approval of Minutes Meeting of December 18, 2018 15.A.2. Approval of Minutes Meeting January 8, 2019 15.A.3. Approval of Purchase for Special Rescue Truck Attachments: Staff Report Quote RS12427 B. Solid Waste Disposal District 15.B.1. CCNA-2018 Work Order No. 5 to Geosyntec for One Year of Groundwater Monitoring/Reporting and Related Consulting Services at the Former South Gifford Road Landfill Attachments: Staff Report Geosyntec CCNA-2018 WO No 5 May 7, 2019 Page 5 of 6 15.B.2. CCNA-2018 Work Order No. 4 to Tetra Tech, Inc. for Professional Services with the Landfill Gas Agreement Attachments: Staff Report CCNA-2018 Work Order No 4 - Tetra Tech C. Environmental Control Board 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.nr. May 7, 2019 Page 6 of 6 PROCLAMATION DESIGNATING MAY 5 -11, 2019 AS PUBLIC SERVICE RECOGNITION WEEK WHEREAS, public employees at the federal, state, and local levels conduct the public's business and perform essential services; and WHEREAS, public employees improve our quality of life through their efforts in many fields, including education, emergency management, public safety, transportation, natural resources, health care and national defense; and WHEREAS, public employees dedicate themselves to the continuous improvement of the quality of life for Floridians, and many, including military personnel, police officers, firefighters, health care practitioners, and others risk their lives everyday in public service; and WHEREAS, the efficiency and effectiveness of government depends on public employees ensuring government services are accessible and responsive to the diverse needs of residents; and WHEREAS, the Indian River County Board of County Commissioners recognizes the dedication, talents, and contributions made by public employees working in all levels of government; and WHEREAS, the Indian River County Board of County Commissioners appreciates the dedication, talents, and contributions of County employees who, by their example of achievements, are focusing on the highest standards of customer service. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the week of May 5 - 11, 2019 be observed as Public Service Recognition Week and encourage all Indian River County residents to recognize the men and women who serve at all levels of government for the betterment of our great County, State and Nation. Adopted this 7th day of May, 2019. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Bob Solari, Chairman Susan Adams, Vice Chairman Peter D. O'Bryan Joseph E. Flescher Tim Zorc 1 S-8 PROCLAMATION RECOGNIZING MAY 12 - 18, 2019 AS NATIONAL POLICE WEEK WHEREAS, there are more than 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Indian River County Sheriffs Office and Indian River County municipal police departments; and WHEREAS, in 1962, President John F. Kennedy signed a proclamation which designated May 15th as National Peace Officers Memorial Day and the week in which that date falls as National Police Week; and WHEREAS, on average, one law enforcement officer is killed in the line of duty somewhere in the United States every 61 hours. Since the first known line -of -duty death in 1791, more than 23,000 U.S. law enforcement officers have made the ultimate sacrifice; and WHEREAS, over the past decade (2008-2018) the average annual number of officer fatalities has been 158. 163 law enforcement officers died in the line of duty in 2018; and 28 K9 officers died in the line of duty; and WHEREAS, the National Law Enforcement Officers Memorial Fund honors and remembers those recently fallen law enforcement officers who have paid the ultimate price and given their lives to protect and serve; and WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during a Wreath Placement Ceremony on the morning of May 13 at the Indian River County Courthouse. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that May 12 - 18, 2019 is recognized as National Police Week in honor of the service of law enforcement officers in our community and communities across the nation, and May 15 is recognized as Peace Officers Memorial Day, in honor of all fallen officers and their families and U.S. flags should be flown at Half -Staff. Adopted this 7th day of May, 2019. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Bob Solari, Chairman Susan Adams, Vice Chairman Peter D. O'Bryan Joseph E. Flescher Tim Zorc 2 PROCLAMATION DESIGNATING THE WEEK OF MAY 5 - 11, 2019, AS National Correctional Officers and Employees Week WHEREAS, in 1984, President Ronald Reagan signed Proclamation 5187 creating "National Correctional Officers Week". In 1996, the U.S. Senate officially changed the name of the week to "National Correctional Officers and Employees Week". The first full week in May is recognized as National Correctional Officers and Employees Week to honor the work of correctional officers and correctional personnel nationwide. National Correctional Officers and Employees Week has been declared as May 5 - 11, 2019; and WHEREAS, Indian River County's staff of Correctional Officers, Nurses, Civilian Correction Assistants, and support staff serve in an increasingly complex and demanding profession, and work in a correctional environment where they are called upon to fill simultaneously custodial, supervisory, and counseling roles. They are responsible for the custody, safety, and well-being of the inmates within Indian River County; and WHEREAS, in today's profession, Correctional Officers and correctional personnel are well trained, work under demanding circumstances and face danger in their daily lives; and WHEREAS, the work of Correctional Officers and correctional personnel comes with a huge responsibility to maintain public safety as well as to help inmates develop the skills necessary to become productive members of society; and WHEREAS, Correctional Officers and correctional personnel deserve our show of support, as we utilize this week to honor their hard work, professionalism, dedication, and courage throughout the performance of their demanding and often conflicting roles, and efforts to protect public safety. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the week of May 5 - 11, 2019, be designated as National Correctional Officers and Employees Week. Adopted this 7th day of May, 2019. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Bob Solari, Chairman Susan Adams, Vice Chairman Peter D. O'Bryan Joseph E. Flescher Tim Zorc 3 The Sebastian Inlet District Commission *wee Imo FILED 4/22/2019 DOCUMENT NO. 03850-2019 FPSC - COMMISSION CLERK' BEFORE THE FLORIDA PUBLIC SERVICE COMMISSION In re: Petition for approval of FPL SolarTogether program and tariff, by Florida Power & Light Company. DOCKET NO. 20190061 -EI ORDER NO. PSC -2019 -0143 -PCO -EI ISSUED: April 22, 2019 The following Commissioners participated in the disposition of this matter: ART GRAHAM, Chairman DONALD J. POLMANN ANDREW GILES FAY ORDER SUSPENDING PROPOSED SOLARTOGETHER PROGRAM TARIFF BY THE COMMISSION: Background On March 13, 2019, Florida Power & Light Company (FPL) filed a petition for approval of its new voluntary community solar program (SolarTogether program) and associated tariff. The proposed SolarTogether program is designed to allow FPL customers to subscribe to a portion of new solar capacity built through the program and to receive a credit of a portion of the system savings produced by that solar capacity. This order addresses the suspension of the proposed tariff. We have has jurisdiction over this matter pursuant to Sections 366.03, 366.04, 366.05, and 366.06, Florida Statutes (F.S.). Decision On March 13, 2019, FPL filed a petition for Commission approval of its SolarTogether program and associated tariff. Commission staff requested that the tariff be suspended to allow staff sufficient time to review the petition and gather all pertinent information in order to present this Commission with an informed recommendation on the tariff proposal. Pursuant to Section 366.06(3), F.S., we the may withhold consent to the operation of all or any portion of a new rate schedule, by delivering to the utility a reason or written statement of good cause for doing so within 60 days. We find that the reason stated above is good cause consistent with the requirement of Section 366.06(3), F.S. Based on the foregoing, it is ORDERED by the Florida Public Service Commission that Florida Power & Light Company's proposed SolarTogether program tariff shall be suspended. It is further ORDER NO. PSC -2019 -0143 -PCO -El DOCKET NO. 20190061 -EI PAGE 2 ORDERED that the docket shall remain open pending the Commission vote on the proposed tariff revision. WLT By ORDER of the Florida Public Service Commission this 22nd day of April, 2019. ADAM J. 'TE Commission Jerk Florida Public Service Commission 2540 Shumard Oak Boulevard Tallahassee, Florida 32399 (850) 413-6770 www.floridapsc.com Copies furnished: A copy of this document is provided to the parties of record at the time of issuance and, if applicable, interested persons, NOTICE OF FURTHER PROCEEDINGS OR JUDICIAL REVIEW The Florida Public Service Commission is required by Section 120.569(1), Florida Statutes, to notify parties. of any administrative hearing or judicial review of Commission orders that is available under Sections 120.57 or 120.68, Florida Statutes, as well as the procedures and time .limits that apply. This notice should not be construed to mean all requests for an administrative hearing or judicial review will be granted or result in the relief sought. Mediation may be available on a case-by-case basis. If mediation is conducted, it does not affect a substantially interested person's right to a hearing. Any party adversely affected by this order, which is preliminary, procedural or intermediate in nature, may request: (1) reconsideration within 10 days pursuant to Rule 25- 22.0376, Florida Administrative Code; or (2) judicial review by the Florida Supreme Court, in the case of an electric, gas or telephone utility, or the First District Court of Appeal, in the case of a water or wastewater utility. A motion for reconsideration shall be filed with the Office of Commission Clerk, in the form prescribed by Rule 25-22.0376, Florida Administrative Code. Judicial review of a preliminary, procedural or intermediate ruling or order is ,available if review of the final action will not provide an adequate remedy. Such review may be .requested from the appropriate court, as described above, pursuant to Rule 9.100, Florida Rules of Appellate Procedure. �rJ 11 PROCLAMATION HONORING JOHN FRAZIER ON HIS RETIREMENT FROM INDIANRIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF GENERAL SERVICES RECREATION DIVISION WHEREAS, John Frazier has announced his retirement from the Ocean Rescue Corp and Indian River County Board of County Commissioners effective May 2, 2019, and WHEREAS, John Frazier began his career with Indian River County on June 9,1989 as an Ocean Lifeguard, and on May 14, 1999 he was promoted to Lifeguard Captain and served in this capacity until his retirement, and WHEREAS, John Frazier has served this County and the Public with distinction and selflessness. During his thirty years of service, he was dedicated, and his work was greatly appreciated by his employer, citizens and co-workers alike, and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds the tremendous efforts of John Frazier on behalf of this County, and the Board wishes to express their appreciation for his dedication and the exemplary service Ise has given to Indian River County for the last thirty years, and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in his future endeavors. Acknowledged this 7th day of May 2019. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA '304' ,i'co-Pae- Bob Solari, Chairman 74D Indian River County Venue Event Calendar Review For more information go to www.ircgov.com - Event Calendar Indian River Dog Training Club Event May 11 @ IRC Fairgrounds: • 7am-7pm - dog agility event Annual County/Municipality GolfTournament May 11 @ Sandridge Golf Club: • 8am-Shotgun Start (Open to county and city employees and retirees.), Okeechobee Marshalls Cowboy Shooting Club Match May 11 @ IRC Shooting Range: • 9am-1:30pm Well Armed Women May 11 @ IRC Shooting Range: • 9:30-11:30am - Ladies Shooting Club Match FREE Hands Only CPR Class May 15 @ Gifford Aquatic Center (GAC): • 2 sessions available: 6pm & 7pm - RSVP by May 8, 772 770-5312 Community Office Hours Event May 16 @ North IRC Library: • 10am- One on one with Commissioner Susan Adams Beginners Trap Shooting Clinic May 18 @ IRC Shooting Range: • 9:30-11:30am - Match held 3rd Sat. of every month. Bustin Clays - 1st Annual Sporting Clay Fundraiser May 18 @ IRC Shooting Range: • 9am - by IRC Airboat Assoc. & Sponsors of the FL Youth Hunting Program HHW Electronics Recycling Event Jun 1 @ iG Center: • 9am-12pm - HHW Electronics Recycling Event 6 Beginners Skeet Shooting Clinic Jun 1 @ IRC Shooting Range: • 9:30-11:30am - Match held 1st Sat. of every month. 7th Annual Mommy Son Dance Jun 1 @ iG Center: • 6-8:30pm - An evening of fun, dance and dinner too with a Candyland Theme! South County Community Meeting Jun 3 @ iG Center: • 5:30-7pm: Local topics with Commissioner Peter O'Bryan Vero Beach Blast - Lacrosse Tournament www.triplecrownlacrosse.com Jun 8-9 @ iG Center / Dick Bird S. County Regional Park / Wiggins Field: • 8am-5pm - Lacrosse Tournament Okeechobee Marshalls Cowboy Shooting Club Match Jun 8 @ IRC Shooting Range: • 9am-1:30pm Well Armed Women Jun 8 @ IRC Shooting Range: • 9:30-11:30am - Ladies Shooting Club Match Veterans Golf Tournament Jun 15 @ Sandridge Golf Club: • 7am-lpm Beginners Trap Shooting Clinic Jun 15 @ IRC Shooting Range: • 9:30-11:30am - Match held 3rd Sat. of every month. Community Office Hours Event Jun 20 @ North IRC Library: • l0am- One on one with Commissioner Susan Adams 7 7E INFORMATIONAL INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: April 30, 2019 FROM: Kristin Daniels Director, Office of Management & Budget SUBJECT: UPDATE ON ALL ABOARD FL EXPENSES DESCRIPTION Staff is providing an update to the Board of County Commissioners on actual expenses for All Aboard Florida. Please see the attached documents for expenses incurred as of 4/30/19. ATTACHED: • All Aboard Fl. expenses through 4/30/19 spreadsheet. 8 All Aboard Florida Expenses Indian River County Board approved expenses of $186,921 prior to 3/24/15 authorization 3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 - 16/17 in addition to prior authorizations 10/2/2018 Board approved additional $92,500 11/20/2018 Board approved additional $1 million -Budget amendment Acct#00110214-033110-15023 Legal Services Date Vendor 4/4/2019 Murphy & Walker 3/26/2019 Bryan Cave LLP 3/18/2019 Murphy & Walker 3/18/2019 Bryan Cave LLP 2/21/2019 Murphy & Walker 2/5/2019 Bryan Cave LLP 1/4/2019 Murphy & Walker 12/27/2018 Bryan Cave LLP 12/5/2018 McDermot,Will & Emery LLP 12/3/2018 Bryan Cave LLP Legal Services Amount Note $8,042.00 Fees for Legal Services March 2019 $59,154.08 Fees for Legal Services February 2019 $15,988.70 Fees for Legal Service -February 2019 $3,577.26 Fees for Legal Service -January 2019 $13,539.54 Fees for Legal Service -January 2019 $9,938.49 Fees for Legal Service -December 2018 59,929.00 Fees for Legal Service -December 2018 $26,535.95 Fees for Legal Service -November 2018 $10,000.00 IRC Legislative Advocacy Matters -through 10/31/18 516,416.20 Fees for Legal Service -October 2018 Subtotal Expenses FY 18/19 $173,121.22 9/30/2018 McDermot,Will & Emery LLP 9/30/2018 McDermot,Will & Emery LLP 9/30/2018 Bryan Cave LLP 9/30/2018 Bryan Cave LLP 9/10/2018 Bryan Cave LLP 8/24/2018 McDermot,Will & Emery LLP 8/8/2018 Bryan Cave LLP 7/18/2018 McDermot,Will & Emery LLP 7/17/2018 Bryan Cave LLP 7/2/2018 McDermot,Will & Emery LLP 6/13/2018 Bryan Cave LLP 5/29/2018 McDermot,Will & Emery LLP 5/15/2018 Bryan Cave LLP 5/7/2018 McDermot,Will & Emery LLP 4/9/2018 Bryan Cave LLP 4/9/2018 McDermot,Will & Emery LLP 3/14/2018 Bryan Cave LLP 3/7/2018 McDermot,Will & Emery LLP 2/20/2018 Bryan Cave LLP 2/2/2018 McDermot,Will & Emery LLP 1/17/2018 Bryan Cave LLP 12/19/2017 McDermot,Will & Emery LLP 12/19/2017 McDermot,Will & Emery LLP 510,565.97 IRC Legislative Advocacy Matters -through 9/30/18 $10,000.00 IRC Legislative Advocacy Matters -through 8/31/18 $72,352.66 Fees for Legal Service -Sept 2018 $60,392.05 Fees for Legal Service -Aug 2018 $109,699.89 Fees for Legal Service -July 2018 $10,000.00 IRC Legislative Advocacy Matters- 5/11-7/30/18 $49,360.27 Fees for Legal Service -June 2018 $10,000.00 IRC Legislative Advocacy Matters- 4/18-4/20/18 $14,257.36 Fees for Legal Services -May 2018 $10,012.00 IRC Legislative Advocacy Matters- 4/6-4/20/18 $30,148.74 Fees for Legal Services -April 2018 510,000.00 IRC Legislative Advocacy Matters- 2/27-4/5/18 $23,853.70 Fees for Legal Services -March 2018 $10,000.00 IRC Legislative Advocacy Matters- 2/14-27/18 $56,189.09 Fees for Legal Services -Feb 2018 $10,000.00 IRC Legislative Advocacy Matters-Jan/Feb $58,782.89 Fees for Legal Services -Jan 2018 $10,000.00 IRC Legislative Advocacy Matters-Dec/Jan $32,662.90 Fees for Legal Services -Dec 2017 $10,000.00 IRC Legislative Advocacy Matters -Dec $6,358.50 Fees for Legal Services -Nov 2017 510,089.56 IRC Legislative Advocacy Matters-Oct/Nov $10,000.00 IRC Legislative Advocacy Matters -Sept Subtotal Expenses FY 17/18 $634,725.58 9/30/2017 McDermot,Will & Emery LLP 9/30/2017 McDermot,Will & Emery LLP 9/30/2017 Bryan Cave LLP 9/30/2017 Bryan Cave LLP 9/27/2017 Bryan Cave LLP 8/15/2017 Bryan Cave LLP 7/17/2017 Bryan Cave LLP 7/17/2017 Bryan Cave LLP 6/13/2017 Bryan Cave LLP 5/12/2017 Bryan Cave LLP 5/12/2017 Bryan Cave LLP 4/10/2017 Bryan Cave LLP 4/10/2017 Bryan Cave LLP 3/8/2017 Bryan Cave LLP 3/8/2017 Bryan Cave LLP 2/20/2017 Bryan Cave LLP 2/20/2017 Bryan Cave LLP 1/24/2017 Shubin & Bass PAS 1/17/2017 Bryan Cave LLP 1/17/2017 Bryan Cave LLP 12/1/2016 Bryan Cave LLP 12/1/2016 Bryan Cave LLP 12/1/2016 Shubin & Bass PAS $10,033.78 Fees for Legal Services -Aug & Sept $10,000.00 IRC Legislative Advocacy Matters $2,995.50 Fees for Legal Services -Sept 2017 $1,119.00 Fees for Legal Services -Aug 2017 $13,195.60 Fees for Legal Services -July 2017 $5,893.00 Fees for Legal Services- June 2017 $20,729.17 Fees for Legal Services -May 2017 private activity bonds $1,551.00 Fees for Legal Services- May 2017 $823.50 Fees for Legal Services -April 2017 $2,608.50 Fees for Legal Services -March 2017 $77.02 Fees for Legal Service -March 2017 private activity bonds $3,385.90 Fees for Legal Services -Feb 2017 $375.00 Fees for Legal Services -Feb 2017 private activity bonds 511,097.20 Fees for Legal Services- Jan 2017 $14,886.78 Fees for Legal Services -Jan 2017 private activity bonds 5342.50 Fees for Legal Services- Dec 2016 $53,720.93 Fees for Legal Services -Dec 2016 private activity bonds 54,795.00 Fees for Legal Services -Nov 2016 $534.50 Fees for Legal Services -Nov 2016 $15,931.78 Fees for Legal Services -Nov 2016 -private activity bonds $1,722.50 Fees for Legal Services -Oct 2016 $16,457.70 Fees for Legal Services -Oct 2016 -private activity bonds $9,387.20 Fees for Legal Services -Oct 2016 Subtotal Expenses FY 16/17 $201,663.06 9 Date Vendor 9/30/2016 Bryan Cave LLP 9/30/2016 Bryan Cave LLP 9/30/2016 Bryan Cave LLP 9/30/2016 Bryan Cave LLP 9/30/2016 Shubin & Bass PAS 9/28/2016 Shubin & Bass PAS 9/28/2016 Shubin & Bass PAS 9/14/2016 Bryan Cave LLP 9/14/2016 Bryan Cave LLP 8/16/2016 Bryan Cave LLP 8/16/2016 Bryan Cave LLP 7/27/2016 Shubin & Bass PAS 7/19/2016 Bryan Cave LLP 7/19/2016 Bryan Cave LLP 6/21/2016 Shubin & Bass PAS 6/14/2016 Bryan Cave LLP 6/14/2016 Bryan Cave LLP 5/24/2016 Shubin & Bass PAS 5/3/2016 Shubin & Bass PAS 4/19/2016 Bryan Cave LLP 4/19/2016 Bryan Cave LLP 4/6/2016 4/6/2016 3/30/2016 3/16/2016 3/16/2016 2/9/2016 2/9/2016 1/20/2016 1/20/2016 12/8/2015 12/8/2015 Bryan Cave LLP Nabors & Giblin Shubin & Bass PAS Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Amount Note $5,060.15 Fees for Legal Services -Sept 2016 $46,369.62 Fees for Legal Services -Sept 2016 -private activity bonds $20,358.95 Fees for Legal Services -Aug 2016 $8,496.08 Fees for Legal Services -Aug 2016 -private activity bonds $28,277.00 Fees for Legal Services -Sept 2016 $22,949.40 Fees for Legal Services -Aug 2016 $15,581.00 Fees for Legal Services -July 2016 $14,149.70 Fees for Legal Services -July 2016 $3,457.13 Fees for Legal Services -July 2016- private activity bonds $72,430.59 Fees for Legal Services -June 2016- private activity bonds $1,754.00 Fees for Legal Services -June 2016 $17,550.50 Fees for Legal Services -June 2016 $3,561.50 Fees for Legal Services -May 2016 $9,255.65 Fees for Legal Services -May 2016 -private activity bonds $11,591.49 Fees for Legal Services -May 2016 $27,804.30 Fees for Legal Services -April 2016 $386.10 Fees for Legal Services -April 2016 -private activity bonds $29,983.35 Fees for Legal Services -April 2016 $21,968.25 Fees for Legal Services -March 2016 $19,845.75 Fees for Legal Services -March 2016 $128,696.58 Fees for Legal Services -March 2016 -private activity bonds $112,572.86 Fees for Legal Services -Feb 2016 -private activity bonds $150.00 Fees for Legal Services -August 2015 $7,575.75 Fees for Legal Services -Feb 2016 $31,795.61 Fees for Legal Service -Jan 2016 -private activity bonds $22,207.65 Fees for Legal Services -Jan 2016 $16,410.09 Fees for Legal Service -Dec 2015 private activity bonds $6,767.90 Fees for Legal Service -Dec 2015 $50,663.10 Fees for Legal Service -Nov 2015 private activity bonds $20,948.09 Fees for Legal Services Nov 2015 $27,303.95 Fees for Legal Services Oct 2015 $1,245.06 Fees for Legal Services -Oct 2015 private activity bonds Subtotal Expenses FY 15/16 $807,167.15 9/30/2015 9/30/2015 9/30/2015 9/30/2015 8/28/2015 8/28/2015 8/12/2015 8/12/2015 7/1/2015 7/1/2015 7/2/2015 7/1/2015 6/18/2015 5/20/2015 05/12/15 05/12/15 04/20/15 3/24/15 2/24/15 12/22/14 12/10/14 Bryan Cave LIP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Nabors Giblin & Nickerson PA Nabors Giblin & Nickerson PA Bryan Cave LLP Bryan Cave LLP Bryan Cave LLP Nabors Giblin & Nickerson PA* Nabors Giblin & Nickerson PA* Bryan Cave LLP Bryan Cave LLP $54,812.80 Fees for Legal Services Sept 2015 $7,113.36 Fees for Legal Services -Sept 2015 private activity bonds $81,436.99 Fees for Legal Services -Aug 2015 $55,354.02 Fees for Legal Services -Aug 2015 private activity bonds $51,636.09 Fees for Legal Services -July 2015 private activity bonds $6,307.05 Fees for Legal Services -July 2015 $50,710.86 Fees for Legal Services -June 2015 private activity bonds $37,687.25 Fees for Legal Services -June 2015 $178,503.50 Fees for Leg& Services -May 2015 private activity bonds $37,048.25 Fees for Legal Services -May 2015 $177,071.70 Fees for Legal Services -April 2015 $28,871.78 Fees for Legal Services -April 2015 private activity bonds ($250.00) Martin county paid 1/2 $500.00 Fees for Legal Services $28,877.05 Fees for Legal Services $145,105.00 Fees for Legal Services $4,107.50 Fees for Legal Services $617.49 IRC 1/3 Portion of Legal Fees $5,593.56 IRC 1/3 Portion of Legal Fees $33,252.60 Fees for Legal Services $79,962.30 Fees for Legal Services Subtotal Expenses FY 14/15 $1,064,319.15 9/30/14 Bryan Cave LLP 9/30/14 Bryan Cave LLP 9/17/14 Bryan Cave LLP $26,975.60 Fees for Legal Services $638.70 Fees for Legal Services $937.50 Fees for Legal Services Subtotal Expenses FY 13/14 $28,551.80 *Split between St.Lucie, Indian River, and Martin Counties Acct#00110214-033190-15023 Other Professional Services 11/27/2018 Scripps 11/21/2018 Gail E. Flinn Other Professional Services $92.40 Legal Advertising $350.00 Transcription Services Subtotal Expenses FY 18/19 $442.40 9/30/2018 Copy Charges 8/30/2018 Florida Dept of Transportation 7/10/2018 Florida Dept of Transportation $32.96 Copies $82.84 Public Records Request -balance $82.84 Public Records Request Subtotal Expenses FY 17/18 $198.64 10 Date Vendor 4/28/2017 Martin County 50% reimbursement 4/18/2017 Triad Railroad Consultants 2/20/2017 Atkins North America,lnc. 1/24/2017 Triad Railroad Consultants 12/1/2016 VB Court Reporters 12/1/2016 Scripps Amount -$3,380.35 50% reimbursement $6,760.69 Expert Witness 51,607.00 Drainage Reports & calculations $13,396.11 $300.00 St Johns Admin Hearing $95.70 Legal Advertising Note Subtotal Expenses FY 16/17 $18,779.15 9/30/2016 GK Environmental 9/30/2016 Triad Railroad Consultants 9/30/2016 Atkins North America,lnc. 9/30/2016 Federal Express 8/5/2016 GK Environmental 7/12/2016 Dylan Reingold-travel to Wash DC 6/1/2016 US Legal Support Inc. 5/23/2016 Federal Express 5/11/2016 GK Environmental 4/19/16 GK Environmental 1/26/2016 Federal Express 1/25/2016 VB Court Reporting $5,580.00 $24,758.59 Review AAF 90% & plans $20,782.50 Drainage Reports & calculations 58.18 $2,040.00 $928.37 AAF Hearing 5160.80 AAF Hearing Certified Transcriber 56.10 Shipping $6,000.00 Prelim wetland determination 51,875.00 Prelim wetland determination $6.85 Shipping $417.50 IRC vs Rogoff Subtotal Expenses FY 15/16 562,563.89 9/30/2015 Dylan Reingold 9/16/2015 Federal Express 8/25/2015 Railroad Consultant Group 8/25/2015 Railroad Consultant Group 7/14/2015 Federal Express 7/2/2015 William M Sampson 6/16/2015 Federal Express 6/10/2015 Dylan Reingold-travel to Wash DC 5/12/2015 Treasury of the United States $412.00 Reimburse for case filing $3.92 Shipping $36,053.97 Rail Safety Study 5435.00 Rail Safety Study 56.31 Shipping $6,875.00 Rail Crossing Analysis $7.84 Shipping $446.11 Preliminary Hearing 5570.00 Public Records Subtotal Expenses FY 14/15 544,810.15 Acct#00110111-034020-15023 Travel 4/24/2019 Dylan Reingold-FDFC Meeting on Brightline $400.39 4/16/2019 Tim Zorc-FDFC Meeting -Orlando $97.32 3/13/2019 Peter O'Bryan-FDFC Meeting -Orlando $111.32 3/13/2019 Bob Solari-FDFC Meeting -Orlando 592.32 12/12/2018 Kate Cotner -US Dist Court Hearing -Washington DC -expense 5156.89 12/4/2018 Kate Cotner -US Dist Court Hearing -Washington DC -Hotel 5174.90 12/4/2018 Kate Cotner -US Dist Court Hearing -Washington DC -Flight $373.60 Subtotal Expenses FY 18/19 51,406.74 9/30/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando-hotel 5113.50 9/30/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando-hotel $113.50 9/30/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando-hotel 5113.50 9/11/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando $111.91 9/11/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando $122.06 9/11/2018 Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando 591.52 9/4/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando $110.45 9/4/2018 Jason E. Brown -FL Dev Finance Corp Mtg- Orlando $91.52 5/8/2018 Dylan Reingold-Capital Hill All Aboard FL Mtg $161.89 5/8/2018 Kate P. Cotner -Capital Hill All Aboard FL Mtg $271.64 5/1/2018 The Liaison Capital Hill Hotel -Kate Cotner $274.37 5/1/2018 American Airlines -Kate Cotner $167.20 5/1/2018 Jet Blue -Dylan Reingold $128.20 5/1/2018 The Liason Capitol Hill Hotel -Dylan Reingold $548.74 Subtotal Expenses FY 17/18 52,420.00 9/30/2017 Delta Air 9/30/2017 American Airlines 9/30/2017 Jet Blue 9/30/2017 Jet Blue 9/30/2017 Bob Solari -travel to Washington DC Acct#00110214-034020-15023 9/30/2017 Kate Cotner -travel to Washington DC 9/30/2017 Dylan Reingold-travel to Washington DC 6/28/2017 Kate Cotner -Tag Meeting All Travel $191.80 $193.20 5168.20 $25.00 $869.98 with OMB,Senator & Congressman & FDOT All Travel $768.02 $753.49 560.07 mileage to Cocoa Subtotal Expenses FY 16/17 $3,029.76 11 Date Vendor 4/20/2016 Dylan Reingold 4/6/2016 Aloft Hotel 12/16/2015 Kimberly Graham 12/2/2015 Kate Cotner -FAC Legislative Conference Amount Note $106.26 Hearing $109.00 MHG Tallahassee AL P -Dylan Reingold $901.76 Fed Railway Assoc. Mtg-Washington DC $19.44 Subtotal Expenses FY 15/16 $1,136.46 9/8/2015 Doubletree Orlando 8/26/2015 Dylan Reingold 8/26/2015 Kate Cotner $271.36 Orlando -Travel -FI. Dev. Finance Corp $75.26 ($5.36) Orlando -Travel -FL Dev. Finance Corp Subtotal Expenses FY 14/15 $341.26 Acct#11124319-033190 7/02/15 CDM Smith Inc 1/02/15 CDM Smith Inc 1/02/15 CDM Smith Inc 11/26/14 CDM Smith Inc 11/21/14 CDM Smith Inc Other Professional Services $23,454.00 Work Order 10 EIS $6,973.40 Work Order 13 Noise Monitoring $2,122.50 Work Order 10 EIS $5,605.00 Work Order 10 EIS $6,585.80 Work Order 13 Noise Monitoring Subtotal Expenses FY 14/15 $44,740.70 9/30/14 CDM Smith Inc 9/30/14 CDM Smith Inc 8/29/14 CDM Smith Inc 8/08/14 CDM Smith Inc $1,937.00 Work Order 13 Noise Monitoring $8,077.00 Work Order 10 EIS $4,135.00 Work Order 10 EIS $3,125.00 Work Order 10 EIS Subtotal Expenses FY 13/14 $17,274.00 Total Expenses 18/19 Total Expenses 17/18 Total Expenses 16/17 Total Expenses 15/16 Total Expenses 14/15 Total Expenses 13/14 $174,970.36 $637,344.22 $223,471.97 $870,867.50 $1,154,211.26 $45,825.80 Total expenses processed as of 4/30/19 $3,106,691.11 Total Board authorized budget for FY 18/19 Total Board authorized budget for FY 17/18 Total Board authorized budget for FY 16/17 Total Board authorized budget for FY 15/16 Total Board authorized budget for FY 14/15 Total Board authorized budget for FY 13/14 $1,047,700.00 $637,344.22 $223,471.97 $870,867.50 $1,154,211.26 $45,825.80 Total budgeted 13/14-18/19 $3,979,420.75 Remaining Balance $872,729.64 12 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services 7f INFORMATIONAL BCC Meeting 05-07-2019 Date: April 29, 2019 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator From: Michael C. Zito, Assistant County Administrator Subject: Florida Fish and Wildlife Conservation Commission's - Land Management Plan for the Indian River County Public Shooting Range 2019-2029 BACKGROUND: The Indian River County Public Shooting Range is operated under a Concessionaire Agreement with the Florida Fish and Wildlife Conservation Commission ("FWC"). FWC manages the land under a 50 year lease agreement with the Division of State Lands Department of Environmental Protection (Board of Trustees Lease Agreement #4148). Pursuant to Florida Stature 253.03495)(a), FWC is required to provide short term and long term management goals as outlined in the 2019- 2029 Ten Year Management Plan. As part of developing the Management plan this year, FWC conducted management advisory group meetings with public and private stakeholders including County Staff along with oversight from County Commission Vice -Chair, Susan Adams. DESCRIPTION AND CONDITIONS: The Management Plan outlines natural habitat management including prescribed fire management, imperiled species management, exotic and invasive species management, public access, and recreational opportunities. In summary, the County's responsibility and involvement is to serve as the designated concessionaire under contract #00252 which runs through March of 2026. The responsibilities of the County are defined in the Concessionaire Contract under the scope of range operations and are limited to operating the public shooting ranges a minimum of 5 days and 40 hours per week. Attached for convenient reference is a copy of the Table of Contents to the Management Plan. The full 222 page plan is on file in the County Commission Office. FUNDING: No funding is required for this item. RECOMMENDATION: This item is presented for information purposes only; no action of the Board is requested or required. ATTACHMENTS: Management Plan for Indian River County Shooting Range 2019-2029 APPROVED AGENDA ITEM FOR May 7, 2019 C:\Users\legistar\AppData\Loca1\Temp\BCL Technologies\easyPDF 8\@BCL@A80D48B3\@BCL@A80D48B3.doc 13 PROCLAMATION RECOGNIZING MAY 5 - 11, 2019 AS NATIONAL TRAVEL & TOURISM WEEK WHEREAS, the Sebastian River Area Chamber of Commerce and Pelican Porch Visitor's Center, as designated by the Board of County Commissioners, is one of the primary tourism destination marketing agencies for the attraction of the eco -lovers, adventure seekers and relaxation enthusiasts through their dedicated, passionate and reliable award winning promotion of our simple pleasures and authentic treasures that include, but are not limited to our region's intrinsic, natural and recreational resources; and WHEREAS, travel has a positive effect on Florida and the nation's economic prosperity, growth and image abroad, creating jobs at a faster rate than other sectors; and WHEREAS, welcoming visitors from near and far always has been, and always will be, the enduring ethos of the travel industry in Florida and Indian River County, with Indian River County boasting tourist tax revenues for 2017-2018 of $2,962,323.31, up $294,264.61 or 11% from the 2016- 2017 fiscal year; and WHEREAS, the Sebastian River Area Chamber of Commerce recognizes that meetings, events and incentive travel are core business functions that help companies strengthen business performance, educate employees and customers and reward business accomplishments — which in turn boosts the U.S. economy. In 2018, domestic and international business travelers spent $327.5 billion; and WHEREAS, leisure travel, which accounts for more than three-quarters of all trips taken in the U.S., spurs countless benefits to travelers' health and wellness, creativity, cultural awareness, education, happiness, productivity and relationships; and WHEREAS, travel matters to Indian River County. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that May 5th through May 11th, 2019 be designated as NATIONAL TRAVEL & TOURISM WEEK in Indian River County, and the Board calls this observance to the attention of all our citizens. Adopted this 7th day of May, 2019. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Bob Solari, Chairman Susan Adams, Vice Chairman Peter D. O'Bryan Joseph E. Flescher Tim Zorc 14 JEFFREY R. SMITH, CPA, CGFO, CGMA ,Clerk of Circuit Court & Comptroller Finance Department 1 801 .27th. Street Vero Beach, FL' 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DI.RECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: April 18, 2019 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS April 12, 2019 to April 18, 2019 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of April 12, 2019 to April 18, 2019. 15 TRANS NBR 380444 380445 380446 380447 380448 380449 380450 380451 380452 380453 380454 380455 380456 380457 380458 380459 380460 380461 380462 380463 380464 380465 380466 380467 380468 380469 380470 380471 380472 380473 380474 380475 380476 380477 380478 380479 380480 380481 380482 380483 380484 380485 380486 380487 380488 380489 380490 380491 380492 380493 380494 380495 380496 380497 380498 380499 380500 380501 DATE 04/16/2019 04/16/2019 04/16/2019 04/16/2019 04/16/2019 04/16/2019 04/16/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/182019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/I8/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 CHECKS WRITTEN VENDOR GREENE INVESTMENT PARTNERSHIP LTD INDIAN RIVER COUNTY HEALTH DEPT VICTIM ASSISTANCE PROGRAM ROGER J NICOSIA CITY OF VERO BEACH CITY OF VERO BEACH ST LUCIE COUNTY BOCC PORT CONSOLIDATED INC COMMUNICATIONS INTERNATIONAL COMMUNICATIONS INTERNATIONAL SSES INC TEN -8 FIRE EQUIPMENT INC RANGER CONSTRUCTION IND INC VERO C.I-IEMICAL DISTRIBUTORS INC RICOH USA INC RICOH USA INC CHISHOLM CORP OF VERO KIMLEY HORN & ASSOC INC HENRY SCHEIN INC SAFETY PRODUCTS INC STEWART MATERIALS INC AT&T WIRELESS DATA FLOW SYSTEMS INC GRAINGER GRAYBAR ELECTRIC CLIFF BERRY INC PARKSON CORPORATION ALLIED ELECTRONICS INC SWE INC BOUND TREE MEDICAL LLC PETES CONCRETE ECOTECH CONSULTANTS INC VERO INDUSTRIAL SUPPLY INC DIVE RESCUE INC EXPRESS REEL GRINDING INC CITY ELECTRIC SUPPLY CHILDCARE RESOURCES OF IRC INC ARMFIELD WAGNER APPRAISAL AND RESEARCH NEWMANS POWER SYSTEMS IRRIGATION CONSULTANTS UNLIMITED INC DELL MARKETING LP BAKER & TAYLOR INC MIDWEST TAPE LLC BAKER DISTRIBUTING CO LLC CENGAGE LEARNING INC SOFTWARE HARDWARE INTEGRATION CREATIVE CHOICE HOMES XVI LTD CLERK OF CIRCUIT COURT CLERK OF CIRCUIT COURT INDIAN RIVER COUNTY HEALTH DEPT CITY OF VERO BEACH CITY OF VERO BEACH UNITED WAY OF INDIAN RIVER COUNTY BLUE CROSS & BLUE SHIELD OF FLORIDA INC JANITORIAL DEPOT OF AMERICA INC TREASURE COAST HOMELESS SERVICES ARTHUR J GALLAGHER RISK MGMT SERV INC UNIVERSITY OF FLORIDA AMOUNT 3,893.23 58.022.25 5,746.83 1,500.00 2,169.15 11,787.50 37.863.91 842.90 75.00 176.00 1,021.54 21,564.69 921.90 455.50 278.48 20.49 1,661.75 327.81 5,104.70 44.91 2,549.36 60.07 1,392.43 3,662.68 239.61 532.00 5,423.68 123.05 325.00 5.615.40 2,450.00 2.666.00 94.20 100.00 3.500.00 501.93 27,303.78 INC 2,500.00 1,519.46 4,169.50 4,744.84 1,189.90 69.98 78.96 362.15 3,174.00 350.00 2.480.63 2,066.00 36.300.71 1,835.66 7,859.57 674.00 360.87 466.14 11,036.72 5,005.00 45.00 1 TRANS NBR 380502. 380503 380504 380505 380506 380507 380508 380509 380510 380511 380512 380513 380514 380515 380516 380517 380518 380519 380520 380521 380522 380523 380524 380525 380526 380527 380528 380529 380530 380531 380532 380533 380534 380535 380536 380537 380538 380539 380540 380541 380542 380543 380544 380545 380546 380547 380548 380549 380550 380551 380552 380553 380554 380555 380556 380557 380558 380559 380560 380561 DATE 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR AMOUNT UNIVERSITY OF .FLORIDA 45.00 ACUSHNET COMPANY 3,596.38 INTERNATIONAL GOLF MAINTENANCE INC 990.00 FEDERAL EXPRESS CORP 35.90 VERO HERITAGE INC 4,287.00 SUBSTANCE AWARENESS COUNCIL OF IRC INC 304.00 SUBSTANCE AWARENESS COUNCIL OF IRC INC 1L037.75 SUBSTANCE AWARENESS COUNCIL OF IRC INC 9,875.24 FLORIDA POWER AND LIGHT 44,755.96 FLORIDA POWER AND LIGHT 1,756.60 PUBLIC DEFENDER 4,020.99 VNA HEALTH SERVICES 564.00 BASIL D DANCY 1,541.45 STATE ATTORNEY 32,106.79 PEACE RIVER ELECTRIC COOP INC 342.83 NEW HORIZONS OF THE TREASURE COAST 25,881.33 KENNETH CAMPBELL SENIOR 60.00 GLOBAL GOLF SALES INC 158.62 JASON E BROWN 85.00 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 250.00 TREASURE COAST SPORTS COMMISSION INC 5,066.06 BE SAFE SECURITY ALARMS INC 120.00 GIFFORD COMMUNITY CENTER 2,787,68 ESRI INC 49,850.00 PITNEY BOWES INC 401.26 ALAN C KAUFFMANN 240.00 ARNOLD AIR CONDITONING INC 534.00 INDIAN RIVER COUNTY HISTORICAL 4,576.21 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 21.72 CHILDRENS HOME SOCIETY OF FL 1,750.00 DAVCO ELECTRICAL CONTRACTORS CORP 14,003.31 CAROLINA SOFTWARE INC 500.00 ECONOLIT.E CONTROL PRODUCTS INC 524.00 PERKINS COMPOUNDING PHARMACY 121.41 GLOBAL EQUIPMENT CO INC 4,803.66 THE AVANTI COMPANY INC 1,048.91 RUSSELL PAYNE INC 246.93 TRANE US INC 187,554.54 CELICO PARTNERSHIP 4,588.59 STATE OF NEW JERSEY -DEPT OF TREASURY 107.14 FLORIDA DEPT OF JUVENILE JUSTICE 25,476.00 ELECTRONIC ACCESS SPECIALIST 232.79 DASIE BRIDGEWATER HOPE CENTER INC 4,278.44 VIOLET KROCHMALNY 73.34 FLORIDA RURAL LEGAL SERVICES INC 3,081.14 FASTENAL COMPANY 510.83 OTC DIRECT INC 88.76 SOUTHERN JANITOR SUPPLY INC 489.98 M T CAUSLEY INC 27,236.00 MBV ENGINEERING INC 3,000.00 CENTRAL PUMP & SUPPLY INC 325.32 CENTRAL PUMP & SUPPLY INC 208.75 3-D FENCING LLC 1,275.00 MASTELLER & MOLER INC 2,797.50 STAPLES CONTRACT & COMMERCIAL INC 713.08 ADMIN FOR CHILD SUPPORT ENFORCEMENT 299.36 ADMIN FOR CHILD SUPPORT ENFORCEMENT 303.42 ADMIN FOR CHILD SUPPORT ENFORCEMENT 169.30 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE 16,450.24 NORTH CAROLINA CHILD SUPPORT 105.69 TRANS NBR 380562 380563 380564 380565 380566 380567 380568 380569 380570 380571 380572 380573 380574 380575 380576 380577 380578 380579 380580 380581 380582 380583 380584 380585 380586 380587 380588 380589 380590 380591 380592 380593 380594 380595 380596 380597 380598 380599 380600 380601 380602 380603 380604 380605 380606 380607 380608 380609 380610 380611 380612 380613 380614 380615 380616 380617 380618 380619 380620 380621 DATE 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR PAK MAIL COMMUNICATIONS BROKERS & CONSULTANTS ALL PRO PAINT & BODY INC JOHNNY B SMITH GATES HOUSE ENTERPRISES LLC CHARLES A WALKER TRADEWINDS POWER CORP KWACKS INC ROBERT SOLARI NICOLACE'MARKETING INC HMA-SOLANTIC JOINT VENTURE LLC SANDY ARACENA MELISSA SCHREIBER RANGE SERVANT AMERICA INC WEST CONSTRUCTION INC BRENNTAG MID -SOUTH INC CIVILSURV DESIGN GROUP INC CALIFORNIA STATE CONTROLLERS OFFICE ECMC FLORIDA ARMATURE WORKS INC SOUTHEASTERN' SECURITY CONSULTANTS INC SEMS TECHNOLOGIES LLC GFA INTERNATIONAL INC THOMAS C QUINA REHMANN GROUP LLC TIM ZORC VINCENT BURKE LOWES HOME CENTERS INC CARDINAL HEALTH 110 INC ALEX MIKLO BURNETT LIME CO INC IMPECCABLE SIGNS INC TREASURE COAST TURF INC CARMEN LEWJS STRAIGHT OAK LLC SCADA SOLUTIONS LLC SOUTHERN MANAGEMENT LLC CHEMTRADE CHEMICALS CORPORTATI ON SAMBA HOLDINGS INC FAMILY SUPPORT REGISTRY BERNARD EGAN & COMPANY NAPIER & ROLLIN PLLC ARROW INTERNATIONAL SYLIVIA MILLER THE TRANSIT GROUP INC FLORITURF SOD INC SCRIPPS NP OPERATING LLC JC CODE & CONSTRUCTION CONSULTANTS INC CATHEDRAL CORPORATION UNIFIRST CORPORATION CDA SOLUTIONS INC WILSON SPORTING GOODS CO ADVANCE STORES COMPANY INCORPORATED EGP DOCUMENT SOLUTIONS LLC IMPERIAL IMPRINTING LLC ENDR.ESS & HAUSER INC EASTERN PIPELINE CONSTRUCTION .INC COVERALL NORTH AMERICA INC MATHESON TRI -GAS INC PEOPLE READY INC AMOUNT 178.29 INC 1.96 4,229.70 210.00 63.95 60.00 3,764.28 925.00 978.79 4,277.59 225.00 100.00 150.00 412.05 194,472.82 6,094.37 16,065.00 14.31 289.25 8.521.00 314.50 3,600.00 10,886.40 450.00 23,13 5.00 97.32 738.90 3,677.89 2,648.40 110.00 12.665.80 162.00 1,106.25 351.50 14.95 1,500.00 14,150.00 2,473.84 1,618.54 9.66 2,710.20 285.00 1,115.50 2.416.00 6,785.48 127.00 1,377.17 920.40 2,821.93 812.51 162.50 892.08 34.32 1,989.28 42.00 482.33 4,025.00 215.00 7,800.00 8,412.50 3 TRANS NBR 380622 380623 380624 380625 380626 380627 380628 380629 380630 380631 380632 380633 380634 380635 380636 380637 380638 380639 380640 380641 380642. 380643 380644 380645 380646 380647 380648 380649 380650 380651 380652 380653 380654 380655 380656 380657 380658 380659 380660 380661 380662 380663 380664 380665 380666 380667 380668 380669 380670 380671 380672 380673 380674 380675 380676 380677 380678 380679 380680 380681 DATE 04/.18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/20.19 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04118/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR AMOUNT COLE AUTO SUPPLY INC 583.04 VERO BEACH GOLDEN GRADS 252.24 NORTH CAROLINA DEPARTMENT OF REVENUE '86.67 BETH NOLAN, 110.00 THOMAS R PILIERO 60.00 FLORIDA BULB & BALLAST INC 395.00 BOWMAN CONSULTING GROUP LTD 3,665.25 BOWMAN CONSULTING GROUP LTD 1,343.93 RELX INC 400.00 CALVIN GIORDANO & ASSOCIATES INC 13,893.75 LOCKTON COMPANIES 22 375.00 GBMT INC 832.50 JUDITH PALMER 92.10 CORE & MAIN LP 116.30 JOE PAYNE INC 16,352.70 GOMEZ BROTHERS IRRIGATION LLC 1,031.00 WOERNER AGRIBUSINESS LLC 293.00 DIGICERT INC 995.00 ABISCOM INC 809.44 BOTTOMS UP BEVERAGE OF FLORIDA LLC 648.00 TYKES & TEENS INC 8,588.63 ST HELENS CATHOLIC SCHOOL 500.00 BIKE WALK INDIAN RIVER COUNTY INC 1,625.00 STEPHEN STONE 60.00 JOSEPH LORINO 135.00 FLORIDA DEPT OF STATE 90.00 FLORIDA DEPT OF STATE 90.00 FLORIDA DEPT OF STATE 90.00 Al ASSETS INC 8,077.55 RAMONA MURPHY 51.00 BRIERLEY ASSOCIATES CORPORATION 7,320.00 AMAZON CAPITAL SERVICES INC 1,889.06 VERONIQUE ORY STURIALE 30.00 ALL RITE WATER PURIFICATION INC 19.54 COMMONWEALTH OF MASSACHUSETTS 154.00 AMERIGAS PROPANE LP 534.11 AMERIGAS PROPANE LP 1,327.77 AMERIGAS PROPANE LP 1,414.57 AMERIGAS PROPANE LP 1,433.38 AMERIGAS PROPANE LP 1,679.66 AMERIGAS PROPANE LP 1,955.98 AMERIGAS PROPANE LP 2,165.73 KANSAS PAYMENT CENTER 219.69 JOHN J DRISCOLL 375.00 DAVID MIKE 110.00 THE HOPE FOR FAMILIES CENTER INC 3,563.75 BANYAN RECYCLING INC 420.00 JORDAN POWER EQUIPMENT CORP 543.58 CIT BANK NA 186.21 JOYLN CLOTHING CO LLC 336.00 JAMES ROMANEK 60.00 DEANGELO BROTHERS LLC 510.00 DIOGO LIRA 60.00 PATRICK RICHARD MOODY 500.00 ERSHIGS INC 564.66 APTIM CORP 9,955.79 TREASURE COAST GATOR CLUB 150.00 SEBASTIAN RIVER ROWING INC 5,500.00 AUDITOR OF STATE 'UNCLAIMED PROPERTY DIVISION 15.21 RACHEAL YATES 1,347.45 4 TRANS NBR 380682 380683 380684 380685 380686 380687 380688 380689 380690 380691 380692 380693 380694 380695 380696 380697 380698 380699 380700 380701 380702 380703 380704 380705 380706 380707 380708 380709 380710 380711 380712 380713 380714 380715 380716 380717 380718 380719 380720 380721 380722 380723 380724 380725 380726 380727 380728 380729 380730 380731 380732 380733 380734 380735 380736 380737 380738 380739 380740 380741 DATE 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2'019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/201.9 04/18/2019 04/18/201.9 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/.18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/20.19 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR UTIL REFUNDS UTIL REFUNDS UT1L REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UT1L REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL. REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UT]L REFUNDS UTIL REFUNDS UTIL. REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL 'REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS AMOUNT 62.49 40.11 51.59 80.42 182.30 97.70 51.76 8.18 62.36 32.19 57.85 19.89 21.36 39.25 50.00 3.49 100.05 93.19 89.96 41.94 88.66 10.21 68.84 45.97 70.56 36.00 1.58 44.98 163.78 18.30 32.91 41.08 87.42 70.31 44.68 74.35 80.74 73.44 34.96 42.94 17.65 35.15 34.22 78.30 43.82 98.77 10.94 77.10 62.59 32.95 128.77 44.20 42.49 70.55 63.45 70.43 21.14 140.00 13.00 100.00 5 TRANS NRR 380742 380743 380744 380745 380746 380747 380748 380749 380750 380751 380752 380753 380754 380755 380756 380757 380758 380759 380760 380761 380762 380763 380764 380765 380766 380767 380768 380769 380770 380771 380772 380773 380774 380775 380776 380777 380778 380779 380780 380781 380782 380783 380784 380785 380786 380787 380788 380789 380790 380791 380792 380793 380794 380795 380796 380797 380798 380799 380800 380801 DATE 04/18/2019 04/18/201.9 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR UTIL REFUNDS UTIL REFUNDS UM REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL :REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UT1 L REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL .REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL .REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL .REFUNDS UTIL REFUNDS UTIL REFUNDS AMOUNT 64.55 60.82 1.79 35.82 17.78 79.79 1.74 38.83 74.87 73.41 40.77 11.05 68.66 139.24 56.14 24.20 72.13 74.93 171.70 80.86 78.79 50.00 72.51 20.99 66.16 37.39 83.65 73.79 91.39 46.06 40.31 26.48 19.61 39.50 93.12 51.32 13.90 36.65 50.17 85.75 38.71 14.47 50.22 97.28 32.12 26.96 36.27 67.86 86.02 38.23 73.88 10.66 10.92 63.05 73.54 30.43 94.46 31.57 43.19 2.53 6 TRANS NBR 380802 380803 380804 380805 380806 380807 380808 380809 380810 380811 380812 380813 380814 380815 380816 380817 380818 380819 380820 380821 380822 380823 380824 380825 380826 380827 380828 380829 380830 380831 380832 380833 380834 380835 380836 380837 380838 380839 380840 380841 380842 380843 380844 380845 380846 380847 380848 380849 380850 380851 380852 380853 380854 380855 380856 380857 380858 380859 380860 380861 DATE 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL, REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UT.1 L REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UM. REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL ,REFUNDS UTIL REFUNDS UTIL. REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS AMOUNT 80.21 28.36 81.71 42.58 74.33 71.85 55.29 39.16 15.13 86.00 88.35 35.38 32.62 40.64 36.24 68.52 71.06 88.86 86.10 35.46 57.56 32.40 10.94 16.73 26.16 50.86 282.63 25.95 40.79 43.49 124.20 83.11 42.34 77.63 47.51 59.27 68.07 20.19 5.13 3738 14.15 74.42 73.54 56.24 83.16 23.81 68.38 54.44 69.06 54.09 1.63 29.73 75.05 57.07 96.42 45.98 80.00 67.64 57.99 26.43 7 TRANS NBR DATE VENDOR AMOUNT Grand Total: 1;306,227.49 8 TRANS NBR 6709 6710 6711 6712 6713 6714 6715 671.6 6717 6718 6719 6720 6721 6722 6723 6724 6725 6726 Grand Total• ELECTRONIC PAYMENTS - WIRE & ACH DATE 04/12/2019 04/12/2019 04/12/2019 04/12/2019 04/12/2019 04/12/2019 04/12/2019 04/12/2019 04/12/2019 04/16/2019 04/17/2019 04/17/2019 04/1712019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR VETERANS COUNCIL OF I R C SCHOOL DISTRICT OF I R COUNTY CDM SMITH INC FLORIDA DEPARTMENT OF REVENUE FLORIDA DEPARTMENT OF REVENUE FLORIDA DEPARTMENT OF REVENUE FLORIDA DEPARTMENT OF REVENUE TOWN OF INDIAN RIVER SHORES WRIGHT EXPRESS FSC ATLANTIC COASTAL LAND TITLE CO LLC COSTELLO BROTHERS MARINE CONSTRUCTION TOTAL ADMINISTRATIVE SERVICES CORP RX BENEFITS INC INDIAN RIVER COUNTY PROPERTY APPRAISER NATIONWIDE SOLUTIONS RETIREMENT INC 1RC FIRE FIGHTERS ASSOC TEAMSTERS LOCAL UNION #769 NATIONWIDE SOLUTIONS RETIREMENT INC AMOUNT 7,734.96 168,124.00 4,717.50 2,394.78 1,987.60 35,151.71 3,335.91 5,979.36 21,282.36 2,459,380.80 INC 407,204.07 12,049.22 113,199.37 31.56 5,330.96 9,548.56 5,241.00 51,771.64 3,314,485.36 1 TRANS. NBR 1014849 1014850 1014851 1014852 1014853 1014854 1014855 1014856 1014857 1014858 1014859 1014860 1014861 1014862 1014863 1014864 1014865 1014866 1014867 1014868 1014869 1014870 1014871 1014872 1014873 1014874 1014875 1014876 1014877 1014878 1014879 101.4880 Grand Total: ELECTRONIC PAYMENT - VISA CARD DATE 04/12/2019 04/16/2019 04/16/2019 04/16/2019 04/16/2019 04/16/2019 04/17/2019 04/,17/2019 04/1 7/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/17/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 04/18/2019 VENDOR AT&T AT&T OFFICE DEPOT BSD CUSTOMER SVC WASTE MANAGEMENT INC COMCAST POL YDYNE INC INDIAN RI VER BATTERY INDIAN RIVER OXYGEN INC ABCO GARAGE DOOR CO INC AIR COMPRESSOR WORKS INC ALLIED UNIVERSAL CORP IRRIGATION CONSULTANTS UNLIMITED INC GROVE WELDERS INC FIRST HOSPITAL LABORATORIES INC DLT SOLUTIONS LLC COMO OIL COMPANY OF FLORIDA BARKER. ELECTRIC, AIR CONDITIONING FLORIDA LEVEL & TRANSIT CO INC CONSOLIDATED ELECTRICAL DISTRIBUTORS INC ENV IRONM.ENTAL CONSERVATION LABORATORIES IN GUARDIAN ALARM OF FLORIDA LLC EFE INC PARKS RENTAL& SALES INC COPYCO INC WORLD INDUSTRIAL EQUIPMENT INC SOUTHERN COMPUTER WAREHOUSE INC T.H Y S S EN,K.RUP P :ELEVATOR. PER.K.INS INDIAN RIVER PHARMACY PRIDE ENTERPRISES MIDWEST MOTOR SUPPLY CO L&L DISTRIBUTORS NEXA1R LLC AMOUNT 1,981.25 547.02 582.27 1,344.40 99.95 2,576.00 557.45 3,469.50 251.25 6,222.90 12,730.87 7.01 980.00 483.75 3_.160.50 269.79 5,948.00 484.00 2,236.50 6,815.00 144.00 207.22 680.00 54.90 5,143.28 122.60 9,816.00 83.71 37.50 221.60 5.045.79 52.70 72,356.71 1 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: April 25, 2019 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS April 19, 2019 to April 25, 2019 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of April 19, 2019 to April 25, 2019. 26 TRANS NBR 380862 380863 380864 380865 380866 380867 380868 380869 380870 380871 380872 380873 380874 380875 380876 380877 380878 380879 380880 380881 380882 380883 380884 380885 380886 380887 380888 380889 380890 380891 380892 380893 380894 380895 380896 380897 380898 380899 380900 380901 380902 380903 380904 380905 380906 380907 380908 380909 380910 380911 380912 380913 380914 380915 380916 380917 380918 380919 DATE 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 CHECKS WRITTEN VENDOR TEN -8 FIRE EQUIPMENT INC VERO CHEMICAL DISTRIBUTORS INC PALMDALE OIL COMPANY INC VELDE FORD INC AT&T WIRELESS DATA FLOW SYSTEMS INC BRENDA DICKHART E -Z BREW COFFEE & BOTTLE WATER SVC GRAINGER KELLY TRACTOR CO GRAYBAR ELECTRIC HACH CO MASTELLER MOLER & TAYLOR INC SCHULKE BITTLE & STODDARD LLC PETES CONCRETE VERO INDUSTRIAL SUPPLY INC EXPRESS REEL GRINDING INC TIRESOLES OF BROWARD INC AMERICAN WATER CHEMICALS INC NEWMANS POWER SYSTEMS DELL MARKETING LP BLAKESLEE SERVICES INC UTILITY SERVICE CO INC BARNEYS PUMP INC COMPUTYPE INC MIDWEST TAPE LLC HUDSON PUMP & EQUIPMENT K & M ELECTRIC SUPPLY PALM TRUCK CENTERS INC SUNSHINE REHABILATION CENTER OF IRC INC GREENE INVESTMENT PARTNERSHIP LTD LINDSEY GARDENS LTD CREATIVE CHOICE HOMES XVI LTD CLERK OF CIRCUIT COURT INDIAN RIVER COUNTY HEALTH DEPT VICTIM ASSISTANCE PROGRAM ROGER J NICOSIA CITY OF VERO BEACH CITY OF VERO BEACH CITY OF VERO BEACH FERGUSON ENTERPRISES INC EBSCO INDUSTRIES INC PETTY CASH LIVINGSTON PAGE JANITORIAL DEPOT OF AMERICA INC PUBLIX SUPERMARKETS PUBLIX SUPERMARKETS MARRIOTT FT LAUDERDALE NORTH MARRIOTT FT LAUDERDALE NORTH MARRIOTT FT LAUDERDALE NORTH ACUSHNET COMPANY INTERNATIONAL GOLF MAINTENANCE INC GEOSYNTEC CONSULTANTS INC WEST PUBLISHING CORPORATION FLORIDA FIRE CHIEFS ASSOCIATION CALLAWAY GOLF SALES COMPANY SUBSTANCE AWARENESS COUNCIL OF IRC INC FLORIDA RECREATION & PARK ASSOC INC AMOUNT 78,328.10 690.95 1,975.76 334.69 2,417.78 1,670.00 244.00 41.45 1,323.43 4,379.19 319.77 1,942.08 3,300.00 31,122.00 950.00 115.71 1,100.00 437.50 24,939.00 5,389.32 16,387.00 645.00 4,308.00 23,475.00 868.37 2,556.94 23,286.00 201.98 292.64 950.00 3,893.23 945.00 783.00 27.00 58,022.25 5,746.83 1,500.00 2,151.91 2,169.15 11,787.50 2,758.87 36.19 34.25 76.00 53.31 15.98 38.64 785.00 785.00 493.60 1,109.64 88,148.43 1,577.19 643.00 135.00 95.31 1,208.00 50.00 1 TRANS NBR 380920 380921 380922 380923 380924 380925 380926 380927 380928 380929 380930 380931 380932 380933 380934 380935 380936 380937 380938 380939 380940 380941 380942 380943 380944 380945 380946 380947 380948 380949 380950 380951 380952 380953 380954 380955 380956 380957 380958 380959 380960 380961 380962 380963 380964 380965 380966 380967 380968 380969 380970 380971 380972 380973 380974 380975 380976 380977 380978 380979 DATE 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 VENDOR FLORIDA RECREATION & PARK ASSOC INC FLORIDA RECREATION & PARK ASSOC INC FLORIDA RECREATION & PARK ASSOC INC FLORIDA RECREATION & PARK ASSOC INC FLORIDA POWER AND LIGHT FLORIDA POWER AND LIGHT AMERICAN PLANNING ASSOCIATION AMERICAN PLANNING ASSOCIATION IRC HOUSING AUTHORITY SUNSHINE STATE ONE CALL OF FL INC FLORIDA DEPT OF ENVIRONMENTAL PROTECTION TREASURE COAST SPORTS COMMISSION INC EMERGENCY VEHICLE TECHNICIAN GREY HOUSE PUBLISHING ALAN C KAUFFMANN ARNOLD AIR CONDITONING INC WESTSIDE REPROGRAPHICS OF VERO BEACH INC BANK OF NEW YORK ELXSI INC VERO CLUB PARTNERS LTD BRIDGESTONE AMERICAS INC ST LUCIE COUNTY BOCC ST LUCIE COUNTY BOCC ARCADIS U S INC THE PALMS AT VERO BEACH TRANE US INC CELICO PARTNERSHIP SYNAGRO-WWT INC BIG BROTHERS AND BIG SISTERS THE SHERWIN WILLIAMS CO COASTAL TECHNOLOGY CORPORATION PARGAS SOUTHERN JANITOR SUPPLY INC TOM COLLINS INSURANCE OCLC ONLINE COMPUTER LIBRARY CENTER MASTELLER & MOLER INC STAPLES CONTRACT & COMMERCIAL INC HEVERON GROUP INC GLOVER OIL COMPANY INC CAROLE J MADIGAN ARDAMAN & ASSOCIATES INC ORCHID ISLAND PROPERTY MGMT II INC CROSBY, WILLIAM B PETER OBRYAN MICHAEL MAZZARELLA JOHNNY B SMITH INDIAN RIVER CHARTER HIGH SCHOOL SOUTHEAST SECURE SHREDDING MARINCO BIOASSAY LABORATORY INC KWACKS INC SANDY ARACENA BOCA RATON RESORT OVERDRIVE INC BERMUDA SANDS APPAREL LLC AUTOMATIONDIRECT.COM INC MHC OPERATING LIMITED PARTNERSHIP ORLANDO FREIGHTLINER INC MOORE MOTORS INC NEWSOM OIL COMPANY LOWES HOME CENTERS INC AMOUNT 160.00 160.00 160.00 160.00 95,310.03 25,204.94 180.00 250.00 200.00 2,015.66 675.00 5,000.00 130.00 242.05 200.00 4,769.00 45.48 2,037.50 242.51 870.00 865.06 136,504.25 37,863.91 9,612.21 494.00 4,430.00 273.66 71,317.87 1,250.00 92.04 6,721.00 876.75 2,247.07 150.00 453.39 2,446.50 95.98 19,039.00 79,103.50 1,235.50 986.75 850.00 150.00 46.37 500.00 135.00 150.00 178.92 4,680.00 1,809.00 75.00 398.00 7,525.41 1,075.82 180.50 400.00 226.19 65.93 559.93 1,359.87 2 TRANS NBR 380980 380981 380982 380983 380984 380985 380986 380987 380988 380989 380990 380991 380992 380993 380994 380995 380996 380997 380998 380999 381000 381001 381002 381003 381004 381005 381006 381007 381008 381009 381010 381011 381012 381013 381014 381015 381016 381017 381018 381019 381020 381021 381022 381023 381024 381025 381026 381027 381028 381029 381030 381031 381032 381033 381034 381035 381036 381037 381038 381039 DATE 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 VENDOR CARDINAL HEALTH 110 INC ALEX MIKLO BURNETT LIME CO INC PENGUIN RANDOM HOUSE LLC CARMEN LEWIS SOUTHERN MANAGEMENT LLC STEWART & STEVENSON FDDA LLC C E R SIGNATURE CLEANING DYLAN REINGOLD SUSAN ADAMS TRINOVA -FLORIDA INC AMERITAS COBRA GOLF INCORPORATED CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA HAWKINS INC ANFIELD CONSULTING GROUP INC FLORITURF SOD INC RANDY KING SCRIPPS NP OPERATING LLC SCRIPPS NP OPERATING LLC CATHEDRAL CORPORATION UNIFIRST CORPORATION CDA SOLUTIONS INC SCHUMACHER AUTOMOTIVE DELRAY LLC BARSALOU VENTURES LLC EGP DOCUMENT SOLUTIONS LLC NORTH AMERICAN OFFICE SOLUTIONS INC AMERICAN TRAINCO LLC EASTERN PIPELINE CONSTRUCTION INC AC VETERINARY SPECIALTY SERVICES ALL WEBBS ENTERPRISES INC MATHESON TRI -GAS INC PEOPLE READY INC COLE AUTO SUPPLY INC BETH NOLAN THOMAS R PILIERO TOTAL ADMINISTRATIVE SERVICES CORP ENVIRONMENTAL OPERATING SOLUTION INC CORE & MAIN LP STEWART MATERIALS LLC WOERNER AGRIBUSINESS LLC FIRST CHURCH OF THE NAZARENE INC DJD EQUIPMENT HOLDINGS LLC BOTTOMS UP BEVERAGE OF FLORIDA LLC AAAA SERVICE LLC ALIBRIS REXEL USA INC BEST VERSION MEDIA LLC PICKLEBALL UNIVERSITY INC AMAZON CAPITAL SERVICES INC HYDRO CONDUIT LLC VERONIQUE ORY STURIALE PREMIER LANDSCAPE SOLUTIONS OF IR LLC KLONE LAB LLC PIRATE PEST CONTROL LLC JORDAN POWER EQUIPMENT CORP PC SOLUTIONS & INTEGRATION INC MHAMMED HAMDI DERECK R PRINCE JUDITH A BURLEY AMOUNT 4,857.70 75.00 9,507.40 678.75 265.50 18,250.00 692.26 850.00 400.39 520.75 158.00 27,038.74 567.06 425.00 1,928.50 10,000.00 52.00 296.47 193.05 501.45 953.86 931.20 2,825.00 1,340.50 3,405.00 1,087.51 25.00 2,200.00 2,750.00 50.00 17,120.00 3,256.50 4,012.32 3,574.74 75.00 40.00 757.12 8,248.32 6,776.43 537.60 273.50 500.00 1,022.72 416.00 8,325.88 151.60 99.23 244.00 1,500.00 990.93 141,248.00 30.00 1,390.00 59.25 63.00 712.93 581,817.63 84.00 130.00 40.00 3 TRANS NBR 381040 381041 381042 381043 381044 381045 381046 381047 381048 381049 381050 381051 381052 381053 381054 381055 381056 381057 381058 381059 381060 381061 381062 381063 381064 381065 381066 381067 381068 381069 381070 381071 381072 381073 381074 381075 381076 381077 381078 381079 381080 381081 381082 381083 381084 381085 381086 381087 381088 381089 381090 381091 381092 381093 381094 381095 381096 381097 381098 381099 DATE 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 VENDOR AMOUNT APTIM CORP 6,250.91 J.J. KELLER & ASSOCIATES INC 20.00 ALECIA GABLE 22.31 ROBERT HAINES 2.96 ALESSANDRA SUTTON 46.30 JOSEPH F BREAULT 25.00 TAMI FEATHERSTON 25.00 TRACEY L WEHKING 424.01 VERO BEACH VOLLEYBALL CLUB 500.00 AMERICAN ASSOCIATION OF UNIVERSITY OF WOMEl` 353.00 BACKUS LAND MANAGEMENT LLC 10,100.00 UTIL REFUNDS 16.40 UTIL REFUNDS 6.26 UTIL REFUNDS 35.51 UTIL REFUNDS 43.66 UTIL REFUNDS 42.42 UTIL REFUNDS 87.96 UTIL REFUNDS 56.17 UTIL REFUNDS 16.67 UTIL REFUNDS 66.63 UTIL REFUNDS 89.31 UTIL REFUNDS 39.78 UTIL REFUNDS 10.58 UTIL REFUNDS 1.54 UTIL REFUNDS 51.25 UTIL REFUNDS 45.26 UTIL REFUNDS 11.49 UTIL REFUNDS 64.41 UTIL REFUNDS 51.59 UTIL REFUNDS 111.06 UTIL REFUNDS 45.73 UTIL REFUNDS 37.60 UTIL REFUNDS 59.10 UTIL REFUNDS 78.19 UTIL REFUNDS 63.33 UTIL REFUNDS 40.39 UTIL REFUNDS 56.82 UTIL REFUNDS 80.25 UTIL REFUNDS 74.40 UTIL REFUNDS 38.06 UTIL REFUNDS 30.57 UTIL REFUNDS 45.55 UTIL REFUNDS 78.51 UTIL REFUNDS 16.78 UTIL REFUNDS 100.00 UTIL REFUNDS 31.92 UTIL REFUNDS 86.90 UTIL REFUNDS 22.53 UTIL REFUNDS 41.03 UTIL REFUNDS 31.82 UTIL REFUNDS 59.45 UTIL REFUNDS 30.28 UTIL REFUNDS 49.39 UTIL REFUNDS 53.79 UTIL REFUNDS 81.52 UTIL REFUNDS 61.74 UTIL REFUNDS 156.72 UTIL REFUNDS 63.73 UTIL REFUNDS 116.00 UTIL REFUNDS 72.68 4 TRANS NBR 381100 381101 381102 381103 381104 Grand Total: DATE 04/25/2019 04/25/2019 04/25/2019 04/25/2019 04/25/2019 VENDOR UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS AMOUNT 30.56 89.66 34.17 38.44 11.31 1,850,446.64 5 TRANS. NBR 1014881 1014882 1014883 1014884 1014885 1014886 1014887 1014888 1014889 1014890 1014891 1014892 1014893 1014894 1014895 1014896 1014897 Grand Total: ELECTRONIC PAYMENT - VISA CARD DATE 04/23/2019 04/23/2019 04/23/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 04/24/2019 VENDOR OFFICE DEPOT BSD CUSTOMER SVC WASTE MANAGEMENT INC COMCAST HELENA CHEMICAL COLD AIR DISTRIBUTORS WAREHOUSE INDIAN RIVER OXYGEN INC DEMCO INC GALLS LLC ABCO GARAGE DOOR CO INC IRRIGATION CONSULTANTS UNLIMITED INC HILL MANUFACTURING CO INC GROVE WELDERS INC FIRST HOSPITAL LABORATORIES INC HARCROS CHEMICALS, INC. CONSOLIDATED ELECTRICAL DISTRIBUTORS INC HYDRA SERVICE (S) INC EFE INC AMOUNT 1,107.34 2,343.29 359.70 844.46 496.52 85.00 2,456.46 445.00 370.50 274.51 1,360.78 1,120.68 1,580.25 3,328.96 209.46 5,249.62 424.64 22,057.17 1 TRANS NBR 6727 6728 6729 6730 6731 6732 6733 6734 6735 6736 6737 Grand Total: ELECTRONIC PAYMENTS - WIRE & ACH DATE 04/22/2019 04/22/2019 04/22/2019 04/22/2019 04/23/2019 04/23/2019 04/23/2019 04/23/2019 04/24/2019 04/24/2019 04/25/2019 VENDOR AMERICAN FAMILY LIFE ASSURANCE CO FL SDU IRS -PAYROLL TAXES I R C HEALTH INSURANCE - TRUST RUSSELL PAYNE INC MUTUAL OF OMAHA HIGHMARK STOP LOSS BLUE CROSS & BLUE SHIELD OF FLORIDA INC ST LUCIE BATTERY & TIRE CO ALLSTATE FLORIDA DEPT OF FINANCIAL SERVICES AMOUNT 19,214.26 5,681.14 429,917.04 632,653.63 107,226.15 17,784.85 23,223.87 36,550.00 1,000.00 175.92 17,825.22 1,291,252.08 1 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: Tad Stone, Director Department of Emergency Services FROM: Maria Resto, Emergency Services Manager Department of Emergency Services DATE: April 23, 2019 SUBJECT: E911 State Grant Application It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: The Indian River County's E911 system consists of three Public Safety Answering Points (PSAPs) and one back up PSAP located at the Emergency Operations Center (EOC). The Indian River County Sheriff's Department PSAP provides call -taking, law enforcement and fire rescue dispatch services to the Town of Indian River Shores, the Town of Orchid, the City of Fellsmere, and all unincorporated areas of Indian River County. Additionally, they also receive call transfer 911 emergencies from the PSAPs located within the City of Vero Beach Police Department and the City of Sebastian Police Department for Fire Rescue services. Staff is seeking Board approval to apply for the E911 State Grant Program, which was established to financially assist counties with required upgrades and replacement of E911 Public Safety Answering Point (PSAP) equipment. On October 18, 2011, the Board approved staff's recommendation to replace the E911 call -taking equipment at the Indian River County Sheriff's Office Public Safety Answering Point (PSAP). Subsequently, on December 20, 2011 the Board approved replacement of E911 call -taking equipment at the three remaining PSAP locations. The current call -taking map, which is utilized by all PSAP locations, has been in use since 2011 and no longer fits the County's needs for usability and adaptability. The company is not offering any upgrades and we have a current year-to-year maintenance agreement. Since the map was first installed, the company has changed hands, and customer support struggles to understand the County's unique setup. The map itself is not intuitive to users, has limited zoom, does not have integrated RapidSOS, and is lacking in features such as bookmark creation, markups, indoor floorplans, etc. Updating the map data is a long and complicated process when compared to competitors' maps. Disseminating the map data across the network to each PSAP uses an 34 CONSENT ' unsupported third party freeware. In short, the current map does not align with the County's NG911 goals. The E911 State Grant Program will not fund the entire call taking map project but will offset expenditure costs should Indian River County receive an allocation from the E911 Board. Pursuant to Florida Administrative Code 6OFF, the Chairman must sign the grant application before submittal to the E911 Board. FUNDING: Emergency Services has planned for the expense of replacing the current call -taking map in the FY 19/20 budget by anticipating the full cost of $122,318.75. It is necessary that all PSAPs have the same call taking map software. However, the covenants of the E911 State Grant process this year will allow a county to apply for funding of one primary PSAP. To this end, staff is requesting the E911 Board for $36,857.65 for new mapping software, which will cover the cost of one primary PSAP. RECOMMENDATION: Staff recommends the Board authorize the Chairmen to execute the E911 State Grant Application. ATTACHMENT: 1. Application for the E911 State Grant Program 2. Indian River County Grant Form 35 Application For The E911 STATE GRANT PROGRAM W Form 3A, incorporated by reference in Florida Administrative Code Rule 6OFF1-5.003 E911 State Grant Programs Revised 1/2018 Application for E911 State Grant Program , revised 01/2018 Page 1 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 36 1.0 Purpose The Florida E911 State Grant Program is to assist counties with the replacement or upgrade of Enhanced 911 (E911) systems; for counties to develop and maintain statewide 911 routing using Emergency Services Internet Protocol (IP) networks (ESInet), Geographic Information Systems (GIS) and services, and Management Information Systems (MIS); and develop and maintain Next Generation 911 (NG911) systems and services. Also, Counties that are defined as a Rural county may also include maintenance items in their grant request 2.0 Eligibility The Board of County Commissioners in any county in the State of Florida is eligible to apply for this grant program. 3.0 Definitions A. Enhanced 911 (E911): As defined by Section 365.172(3)(h), Florida Statutes, and as referenced in the State E911 Plan under Section 365.171, Florida Statutes. B. E911 System: Means the Public Safety Answering Point equipment, in accordance with the State E911 Plan, including 911 call routing, processing, mapping and call answering communications equipment. C. Government Accounting Standards Board (GASB): Means the independent organization that establishes and improves standards of accounting and financial reporting for U.S. state and local governments. D. Next Generation 911 (NG -911): Means the designation for an advanced 911 emergency communications system or service that provides a communications service subscriber with 911 service and, in addition, directs 911 emergency requests for assistance to appropriate public safety answering points based on the geographical location from which the request originated, or as otherwise provided in the State E911 Plan under Section 365.171, Florida Statutes, and that provides for automatic number identification and automatic location identification features and emergency data information through managed IP -based networks. E. Public Safety Answering Point (PSAP): As defined by Section 365.172(3) (y), Florida Statutes, and as referenced in the State E911 Plan under Section 365.171, Florida Statutes. Application for E911 State Grant Program , revised 01/2018 Page 2 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 37 4.0 E911 State Grant Program Calendar The E911 Board will accept applications up to two times a year for the State Grant program. 5.0 General Conditions 5.1 Applications must be delivered to the following address: State of Florida E911 Board ATTN: E911 Board Administrative Staff 4030 Esplanade Way, Suite 135 Tallahassee, FL 32399-0950 Or Electronically to E911 BoardElectronicGrantReportst7a dms.myflorida.com Electronic receipt of the grant application and all attachments is preferred. 5.2 The applicant shall provide one original of the pages for Application Form items 1 through 14, the associated quotes, and the E911 Board Form 6A, "County E911 Fiscal Information,"_included in E911 Board Rule 6OFF1-5.006, Florida Administrative Code. The grant application package must be postmarked or delivered on or before the submission date specified in the E911 Board notification of a State E911 Grant Program as published in the Florida Administrative Register. Failure to provide these documents will result in automatic rejection of the grant application. One scanned copy of the entire submitted package may also be provided on a CD-ROM, to ensure quality of the documents to be reviewed if the package is not sent electronically. Emailed electronic submission is the preferred method of delivery, but it is the County's decision as to how the grant package shall be delivered. 5.3 Pursuant to sec 365.172(6), 365.173(2) f.s., grant funds must only be used for the following items/services: to upgrade or replace E911 systems; to develop and maintain statewide or regional 911 routing, geographic information systems, and management (GIS and MIS); and to develop and maintain next -generation 911 (NG911) services and equipment; Application for E911 State Grant Program , revised 01/2018 Page 3 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 38 Schedule Counties submit Application Submission date(s) as published in the Florida Administrative Register E911 Board Members evaluate applications Within two months of the submission date E911 Board votes on applications to fund at regularly scheduled meeting Within three months of the submission date E911 Board sends notification letter of awards approved for funding to the counties. Within four months of the submission date Grant Term One year from receipt of award notification letter Expiration of the right to incur costs, request early payment and/or final reimbursement of funding. Two years from receipt of award notification letter 5.0 General Conditions 5.1 Applications must be delivered to the following address: State of Florida E911 Board ATTN: E911 Board Administrative Staff 4030 Esplanade Way, Suite 135 Tallahassee, FL 32399-0950 Or Electronically to E911 BoardElectronicGrantReportst7a dms.myflorida.com Electronic receipt of the grant application and all attachments is preferred. 5.2 The applicant shall provide one original of the pages for Application Form items 1 through 14, the associated quotes, and the E911 Board Form 6A, "County E911 Fiscal Information,"_included in E911 Board Rule 6OFF1-5.006, Florida Administrative Code. The grant application package must be postmarked or delivered on or before the submission date specified in the E911 Board notification of a State E911 Grant Program as published in the Florida Administrative Register. Failure to provide these documents will result in automatic rejection of the grant application. One scanned copy of the entire submitted package may also be provided on a CD-ROM, to ensure quality of the documents to be reviewed if the package is not sent electronically. Emailed electronic submission is the preferred method of delivery, but it is the County's decision as to how the grant package shall be delivered. 5.3 Pursuant to sec 365.172(6), 365.173(2) f.s., grant funds must only be used for the following items/services: to upgrade or replace E911 systems; to develop and maintain statewide or regional 911 routing, geographic information systems, and management (GIS and MIS); and to develop and maintain next -generation 911 (NG911) services and equipment; Application for E911 State Grant Program , revised 01/2018 Page 3 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 38 and remotely provided hosted 911 answering point call -taking equipment and network services directly attributable to establishing and provisioning E911 or NG -911 services. Warranty and maintenance costs shall be calculated to account for only the first year warranty and maintenance costs and shall not include upfront maintenance costs to reduce the yearly service amount. 5.4 All grant applications shall be accompanied by at least one complete quote for equipment or services. Grant applications totaling $35,000.00 or more must be accompanied by at least three written substantiated competitive complete quotes from different vendors. Complete quote submittals shall include a detailed scope of work, all pages included in the vendor proposal, breakdown of all costs including equipment, service tasks and deliverables. The E911 Board will compare the three quotes to any existing state contract in order to determine appropriate funding. Any county that has made a good faith effort to obtain at least three competitive quotes and has not been able to obtain the quotes can request E911 Board review based on substantiated proof of request for quotes or posting of the request with documentation of the limited responses. 5.5 If the grant application does not exceed the threshold amount of $195,000, the county can initiate a request for approval for sole source funding. These will be considered on a case-by-case basis. Justification for sole source funding shall be provided with the application. Sole source will be approved if provided in accordance with Chapter 287, Florida Statutes, or with provision of a letter from the county's purchasing department that the project is a sole source procurement based on the county's purchasing requirements, which shall be provided with this grant application. Include pricing justification in the sole source letter from the county's purchasing department. 5.6 Applicants requesting items from different funding priorities should complete a separate item 12 Budget/Expenditure Report for each priority. See Addendum I - Funding Priorities for the E911 State. Grant Program for a listing of funding priorities. Items from the same funding priorities should be combined in the same item 12 Budget/Expenditure Report and shall comply with General Conditions items 5.4 and 5.5. 5.7 Should two or more counties jointly apply for a grant, each county will be required to complete and submit a grant application detailing the funds requested and the county responsible for the funds. In addition one combined grant application detailing the entire project and a memorandum of understanding or inter -local agreement of all counties involved shall be submitted. The combined grant application shall comply with General Condition's items 5.4 and 5.5. 5.8 Procurement shall be based on the county's purchasing requirements and the applicable State purchasing requirements, including Section 112.061, Florida Statutes. All travel and associated per diem costs proposed shall be in compliance with General Condition's item 6.3.5. 5.9 Funding application requests must include a scope of work that clearly establishes the tasks to be performed. The applications shall include all tasks that are required for successful completion of the project. The project shall be divided into quantifiable units of deliverables that shall be received and accepted in writing by the county before payment. Each deliverable must be directly related to the scope of work and must specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. 5.10 Funding requests must include all necessary costs required for full implementation of the proposed solution including that of any third party. Should the county grant application request or grant award be less than the projected cost of the equipment or service, the county should provide verification of the ability to fund the difference. Pricing submitted cannot be contingent Application for E911 State Grant Program , revised 01/2018 Page 4 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 39 upon "yet to be" determined fees for products and services by the proposer or any other third party required for implementation. 5.11 The county shall provide information on the county's preceding year E911 fee revenue amount, the preceding year carry forward funding amount and the total carry forward balance amount in the county E911 fund. The amount of grant funding award is limited based on the total amount of carry forward funding in the county E911 fund in excess of an amount calculated based on the allowable 30% carry forward amount for a two-year basis in accordance with sub -paragraph 365.172(6) (a) 3.c., Florida Statutes and E911 Board Rule 6OFF1-5.006 Florida Administrative Code. The county shall include the amount of their county carry forward funding being utilized for this . grant in the Applied County Carry Forward or other Funding (if applicable) line in the Application Form item #12. Budget/Expenditure Report. 5.12 Detailed information is required for any grant application requesting funding for systems that require immediate system replacement for provisioning of enhanced 911 in the county. Include detailed justification and explanation for any E911 system with an expected remaining life of Tess than 1 year. 5.13 Funding requests contingent upon "beta testing" or for products and services not in general production and installation will not be funded. 6.0 Limitation on Use of Funds 6.1 Only eligible expenses for E911 service listed in Section 365.172(10), Florida Statutes, (Appendix I) that are not specifically excluded in this application will be funded. 6.2 Specifically excluded E911 expenses: 6.2.1 Salaries and associated expenses for 911 coordinators, call takers or other 911 personnel will not be funded. 6.2.2 Wireline database costs from the local exchange carrier, vehicle expenses, consoles, workstation furniture and expenses will not be funded. Interconnecting hardware and network equipment for NG -911 PSAPs are fundable; however, outside plant copper or fiber cabling systems and building entrance build out costs are not fundable. 6.3 Funding limitations are specified on the following items: 6.3.1 Hosted 911 answering point call -taking equipment and network services, recurring network and circuit costs, equipment maintenance and warranty costs will not be funded on more than the first year implementation period. 6.3.2 Grant funding shall be limited (per grant cycle) to eligible expenditures for one PSAP per county either one primary or one secondary PSAP. Counties with only one PSAP in the county, with no other primary or secondary PSAPs, may be eligible for grant funding for one backup PSAP. 6.3.3 Selective router equipment costs are limited to the primary PSAP system and are limited to one per county. 6.3.4 Training cost funding is limited to new system & equipment training. Application for E911 State Grant Program , revised 01/2018 Page 5 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 40 6.3.5 The allowable grant funding for travel expenses is limited to the authorized amounts established in Section 112.061, Florida Statutes, and the Department of Financial Services Guidelines for State Expenditures. Allowable costs for daily per diem shall not exceed $186.00. 7.0 Approval and Award 7.1 The E911 Board will review each application for compliance with the requirements of terms and conditions. 7.2 Grant awards will be withheld for any county that has a grant with a past -due quarterly report or past -due final documentation and closeout of previous E911 Board grant awards. 7.3 Applications will be awarded based upon the priorities set by the E911 Board as listed in Addendum I - Funding Priorities for the E911 State Grant Program. 7.4 The E911 Board will adjust the amount awarded to a county based upon the availability of funds, eligibility of requested items, published quotes, increased effectiveness of grant funds, minimum system requirements for performing the needed E911 function as specified in Florida Statute 365.173 (2) (h) 1.,2., and 3., the State E911 Plan, or documented factors provided in the grant application submission. NG -911 network systems should include a comparative presentation of network alternatives, including applicable LEC, CLEC, County and State alternatives. All stepped pricing should be thoroughly explained including the corresponding benefits for the County and the E911 Board. 7.5 Any conditional hold, for documentation submittal referenced in 7.2, is limited to the last regularly scheduled E911 Board meeting application vote established in the grant program calendar. 8.0 Financial and Administrative Requirements 8.1 Grant funds shall be provided on a cost reimbursement basis. All funds shall be deposited in an interest bearing account maintained by the grantee, and each grant shall be tracked using a unique accounting code designator for deposits, disbursements and expenditures assigned by the county. All grant funds in the account maintained by the grantee shall be accounted for separately from all other funds. Any interest generated shall be returned to the E911 Board. 8.2 Each grantee may submit reimbursement claims to the E911 Board as needed; however, claims are limited to one request per month. Receipt of reimbursement funds from the E911 Board is contingent on the timely and accurate submittal of funding requests. Requests for reimbursement of expenditures must be submitted on the approved Appendix IV Financial Expenditures Reporting Form. Incomplete claims forms or claims not submitted on the correct form cannot be processed and will be returned for corrections. Submit only for the amounts in each budget categories in which you have incurred expenditures. 8.4 Upon written request and accompanying documentation justifying the need, a county may receive a Progress disbursement with a completed Financial Expenditures Reporting Form, with the vendor invoice, and county certification that the specific grant items including all tasks and deliverables included in the funding request are complete. Within 45 days of receipt of funding, the grantee shall submit verification of vendor payment. Application for E911 State Grant Program , revised 01/2018 Page 6 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 41 8.5 Reimbursement claims shall include only expenditures claimed against the specific grant number awarded and include copies of purchase orders and paid vouchers, invoices, copies of check processing, journal transfers. The reimbursement request must match the scope of work and budget proposed in the grant applications. To assure prompt processing, complete reimbursement claims should be e-mailed to: E911 Board-ElectronicGrantReports(a�dms.myflorida.com 8.6 The term of a grant is one year. Grant funds, can only be used between the beginning and ending dates of the grant term, unless the E911 Board authorizes an extension. The right to incur costs under this grant expires two years from receipt of award notification letter. The grantee may not incur costs and request Progress Disbursement or final reimbursement of funding past the expiration date. 8.7 Responsibility for grant funding and any failure to perform the minimum level of service required by the grant application and the application scope of work cannot be transferred under any circumstances from the County. Failure to perform the scope of work or expenditure of funds for other than allowable 911 costs as stated in the grant application shall require the county to return the awarded funds to the E911 Board. 8.8 Responsibility for property, equipment, or services, obtained under a grant cannot be transferred under any circumstances. If a sale or transfer of such property or equipment occurs within five years after a grant ends, funds must be returned to the E911 Board on a pro rata basis. 8.9 If a grantee terminates a contract for prepaid services, the unused portion must be returned to the E911 Board on a pro rata basis. 8.9 The grantee agrees that any improvement, expansion or other effect brought about in whole or part by grant funds will be maintained for a minimum of five years or thereafter until the effective replacement date of the system. 8.10 If a grantee materially fails to comply with any term of an award, the Board shall take one or more of the following actions, as appropriate in the circumstances: Temporarily withhold grant payments pending grantee correction of the deficiency, disapprove all or part of the cost of the activity or action not in compliance, suspend or terminate the current award for the grantee's project, suspend or deny future grant awards. The Board will provide the grantee an opportunity for a hearing, appeal, or other administrative proceeding to which the grantee is entitled under Florida Statute or regulation applicable to the action involved. 8.11 Grant awards may be terminated in whole or in part by the Board, with the consent of the grantee, in which case the two parties shall agree upon the termination conditions, including the effective date and in the case of partial termination, the portion to be terminated. Grant awards may be terminated by the grantee upon written notification to the Board, detailing the reasons for such termination, the effective date, and return of all funding. Application for E911 State Grant Program , revised 01/2018 Page 7 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 42 8.12 Grant funds provided in excess of the amount to which the actual cost incurred to meet the terms and conditions of the grant agreement must be refunded to the E911 Board and sent to the Florida E911 Board's Post Office Box address: Florida E911 Board PO Box 7117 Tallahassee, FL 32314 The refund shall include transmittal information detailing the amount of returned funds that are excess grant funding and shall include the number of the associated grant. 9.0 Grant Reporting Procedures 9.1 Grantees will be required to submit Quarterly Reports summarizing cumulative expenditures and status of the grant project. Quarterly Reports shall include both an updated Application Form item #12 Budget/Expenditure Report and a completed Appendix III Quarterly Report Form. 9.1.1 Reporting will begin at the conclusion of the first full quarter after the award. The report periods will end on March 31, June 30, September 30, and December 31 of each year. Reports are due within 30 days of the ending report period. 9.1.2 Updated reports and associated information should be e-mailed to E911 Board-ElectronicGrantReports(cr�dms.mvflorida.com. 9.2 At project completion, a final Budget/Expenditure Report shall be submitted based on the same reporting requirements described in grant reporting item 9.1. The county shall determine the final completion date based on the final payment date, or the initiation date of the warranty period. Final documentation including copies of all expenditures and corresponding invoices shall be submitted within 90 days of the final report. 9.3 Change requests shall be submitted prior to deviation from any awarded grant applications. No changes or departures from the original request are authorized unless approved in writing by the E911 Board. Such requests shall be submitted using the form attached in Appendix 11, Request for Change Form. Any unauthorized change shall require the return of grant funds., and any 9.3.1 Time extension requests will not be granted unless the county has executed a contract for the grant equipment and/or services, or demonstrates good cause for failure to execute a contract within twelve months of award. Good cause documentation shall include a new project timeline schedule. 9.3.2 Time extensions shall be limited to a maximum of one additional year when approved by the E911 Board. 9.3.3' Request for Change forms and associated information should be e-mailed to E911 Board-ElectronicGrantReports(cDdms.myflorida.com. 9.4 The Appendix III Quarterly Report Form shall inform the E911 Board of significant impacts to grant supported activities. Significant impacts include project status developments affecting time schedules and objectives, anticipated lower costs or producing beneficial results in addition to those originally planned. Additionally, problems, delays, or adverse conditions which will materially impair the ability to meet the timely completion of the award must be reported. The Application for E911 State Grant Program , revised 01/2018 Page 8 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 43 disclosure must include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. 9.5 The county's Board of County Commission chairperson shall be notified when overdue Quarterly Reports or Final Budget/Expenditure Reports are not received before the next E911 Board meeting following the month after the end of the quarter in which they are due. 9.6 Funding continuance will be based on timely submission of Quarterly Reports. 9.7 Final document submission and closeout of a grant does not affect the E911 Board's right to disallow costs and recover funds based on an audit or financial review. The county shall remain obligated to return any funds expended that do not comply with the terms and conditions of the grant award. Application for E911 State Grant Program , revised 01/2018 Page 9 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 44 County Indian River STATE OF FLORIDA E911 BOARD E911 STATE GRANT PROGRAM APPLICATION FORM Total Amount Requested: Project Title: $36,857.65 CaII Taking Map 1. Board of County Commissioners Chair: Mailing Address: 1801 27th Street City: State: Phone: Email Address: Bob Solari Vero Beach FL ( 772 ) 226-1438 Zip: 32960 Fax: bsolari@ircgov.com 2. County 911 Coordinator: Tad Stone Mailing Address: City: State: Phone: Email Address: 4225 42rd Avenue Vero Beach FL ( 772 ) 226-3859 Zip: 32967 Fax: tstone@ircgov.com 3. Federal Tax ID Number: 59-6000674 Application for E911 State Grant Program , revised 01/2018 Page 10 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 45 County Indian River COUNTY INFORMATION USE 12 POINT FONT OR LEGIBLE HAND PRINTING 4. County Fact Information A. County B. Population Indian River Estimated 154,383 C. Total Number of Incoming Nonwireless Trunks D. Total Number of Incoming Wireless Trunks E. Number of PSAP's 4 27 n/a F. Number of Call- taking Positions per PSAP Sheriffs Office = 7 Vero Beach = 3 Sebastian = 3 EOC = 8 G. Total Volume of 911 Calls 83,997 H. What equipment is needed to provision the Enhanced 911 system? No equipment needed I. What equipment is requested in this grant application? Software — Call Taking Map J. Financial Information: 1.) What are the current annual costs for your E911 system (circuits, customer records hardware and software, etc.) not including maintenance? $ 682,897.46 2.) What are the current annual costs for maintenance of items included in 1? $148,436.63 3.) Total amount of E911 fee revenue received in the preceding year. $696,307.34 4.) Total amount of county carry forward funding retained in the preceding year. $221,911.71 5.) Current total amount of county carry forward funding? $ 71,855.86 6.) Two year maximum calculated amount for applied carry forward funding Calculation (current year carry forward funding amount based on General $ 143,711.72 Condition 5.11 multiplied by 2) 7.) Minimum calculated amount for Applied Carry Forward Funding Calculation (amount in J.S. subtracted by amount in J.6.) Insert in Item 12. Budget Expenditure Report $ (71,855.86) Application for E911 State Grant Program , revised 01/2018 Page 11 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 46 5. Describe your county's existing E911 system. Include specific information on existing system equipment upgrades and when the installation of this equipment was completed. The Sheriffs Department has a Primary PSAP in Vero Beach which direct dispatches law enforcement calls throughout the unincorporated area. This PSAP also direct dispatches fire and rescue calls throughout the county including the City of Vero Beach and the City of Sebastian. However, the cities of Sebastian and Vero Beach each have a primary PSAP for their respective Police Departments. The Indian River County Emergency Operations Center serves as the County backup. The system is type 4 - Wireless Phase II compliant. Our equipment consists of a Geo -Diverse Solacom Selective Router, upgraded November 2018, with Side A in the EOC and Side B in the Sheriffs Office. 6. Describe the scope of work for the proposed project including any goal(s) and objectives. Include the tasks to be performed as part of the project. Provide scope of work in quantifiable units of deliverables that shall be received and accepted. For each deliverable specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. Phase One: Project Initiation Introductions and identification of project team members and roles Timeline and deliverable review Project approach review Project communication methods Review process for GIS data submission Review the Map data requirements and data submission form Phase Two: Software Map Build Indian River County's GIS data schema transformed into the Map data schema A map package (.mmpk) will be created for use within the Map A GIS data, MSAG, and ALI database Analysis report will be delivered, following the analysis completion Creation of local area configuration file (.mmds), if local imagery is loaded into the Map. Phase Three: System Configuration and Implementation Install and configure the proposed software Configure settings and features Assist in standard system set up Application for E911 State Grant Program , revised 01/2018 Page 12 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 47 Phase Four: System Training Phase Five: Acceptance Test Plan Execution After the software is implemented and training is complete, a software acceptance test plan will be created to ensure the final installation has been tested. Phase Six: Software Support and Maintenance Support Desk Services Remote Connection Services Recurring Map Package Creation Software Updates and Enhancements Software Reinstallation Each phase will be continuously monitored by the County 911 Coordinator, to ensure proper project completion and seamless transition. 7. Justification of the need for the proposed project. Provide detailed information on the existing system's condition including a detailed justification for any system with an expected remaining life of Tess than 1 year on system, standalone equipment or Software(SW) replacement, addition or upgrade requests. The current call taking map has been in use since 2011 and no longer fits the County's needs for usability and adaptability. The company is not offering any upgrades and we have a current year-to-year maintenance agreement. Since the map was first installed, the company has changed hands, and customer support struggles to understand the County's unique setup. The map itself is not intuitive to users, has limited zoom, does not have integrated RapidSOS, and is lacking in features such as bookmark creation, markups, indoor floorplans, etc. Updating the map data is a long and complicated process when compared to competitors' maps. Disseminating the map data across the network to each PSAP uses an unsupported third party freeware. In short, the current map does not align with the County's NG911 goals. 8. Describe why your county will not be able to complete this project without this grant funding. The transition to a new map was not budgeted and a budget amendment would not be feasible. Should this grant be denied, it would delay in providing Indian River County's PSAPs innovative technology necessary for NG911. Application for E911 State Grant Program , revised 01/2018 Page 13 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 48 9. Briefly describe how this grant project would be in concurrence with the State E911 Plan. Indian River County presently has Enhanced 911 and Phase II as defined in the State E911 Plan. It is our goal to assure that the County's E911 system is maintained to meet the State E911 Plan's requirements for the safety and protection of our residents and visitors. 10. Describe the required steps with an anticipated time schedule with procurement and payment milestones and a total project completion date. Upon notification of grant award Indian River County will begin the project as contracted with the appropriate vendor going through the replacement process. Duration Tasks 45 Days Setup GIS Data Hardware/Network Install (Customer Dependent) 30 Days Data Delivery Fix any Data Issues (Customer Dependent) Remote Configuration Functional Testing 30 Days Training Acceptance Test Plan (Sets Support Start Date) Go -Live 30 Days SOAK IE: No changes 11. Sole source justification (if applicable). N/A Application for E911 State Grant Program , revised 01/2018 Page 14 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 49 12. Budget/Expenditure Report Prepare an itemized Grant Budget ("Line Item" breakdown should include separated systems, i.e.; 911 system, logging recorder, centerline mapping, etc. and services items). The completed form shall be used to complete quarterly report requirements, listing expenditures and revisions {if any} in appropriate columns. If there is insufficient space, please include details in an attachment. Budget costs should match requested vendor quote. County: Indian River Grant Number: Report Date: For Grant Period Ending: March 31 June 30 September 30 December 31 Year: FINAL Is This a Final Report? Yes ❑ No x❑ Proposed Budget USE FOR QUARTERLY REPORTS Line Item Unit Price ($) Quantity Total Cost ($) Revised Budget Total Cumulative Expenditures ($) A. Systems (Hardware, Software, Equipment & Labor) IRC Sheriff's Office PSAP $17,877.65 1 $17,877.65 Total System Items $17,877.65 B. Services (Training, Maintenance and Warranty Items) Initial Licensing Contract and Training Services: IRC Sheriff's Office PSAP $18,980.00 1 $18,980.00 Total Service Items $18,980.00 Less any Applied County Carry Forward or other Funding (if applicable) Grant Request Total $36,357.65 USE FOR ALL REPORTS Total Amount of Grant Awarded Final Completion Date Application for E911 State Grant Program , revised 01/2018 Page 15 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant Signature, County 911 Coordinator 50 County Indian River 13. Assurances ACCEPTANCE OF TERMS AND CONDITIONS: The grantee accepts all grant terms and conditions. Grantee understands that grants are contingent upon the availability of funds. DISCLAIMER: The grantee certifies that the facts and information contained in this application and any attached documents are true and correct. A violation of this requirement may result in revocation of the grant and return of all grant funds and interest accrued (if any), pursuant to the E911 Board authority and any other remedy provided by law. NOTIFICATION OF AWARDS: The grantee understands and accepts that the notice of award will be advertised on the Florida E911 website. MAINTENANCE OF IMPROVEMENT AND EXPANSION: The grantee agrees that any improvement, expansion or other effect brought about in whole or part by grant funds will be maintained. No substantial changes or departures from the original proposal shall be permitted unless the E911 Board gives prior written authorization. Any unauthorized change will necessitate the return of grant funds, and accrued interest (if any) to the E911 Board. Failure to utilize grant funds as represented may jeopardize eligibility to be considered for future funding. 14. Authority I hereby affirm my authority and responsibility for the use of funds requested. SIGNATURE — CHAIR, BOARD OF COUNTY COMMISSIONERS DATE Printed Name WITNESS DATE Application for E911 State Grant Program , revised 01/2018 Page 16 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 51 Appendix 1 NO requests for funding will be acknowledged for any items not specified in Section 365.172, Florida Statutes, Emergency communication number "E911"; paragraph (10) (shown below). Section 365.172 (10), Florida Statutes AUTHORIZED EXPENDITURES OF E911 FEE.— (a) For purposes of this section, E911 service includes the functions of database management, call taking, location verification, and call transfer. Department of Health certification, recertification, and training costs for 911 public safety telecommunications, including dispatching, are functions of 911 services. (b) All costs directly attributable to the establishment or provision of E911 service and contracting for E911 services are eligible for expenditure of moneys derived from imposition of the fee authorized by subsections (8) and (9). These costs include the acquisition, implementation, and maintenance of Public Safety Answering Point (PSAP) equipment and E911 service features, as defined in the providers' published schedules or the acquisition, installation, and maintenance of other E911 equipment, including circuits; call answering equipment; call transfer equipment; ANI or ALI controllers; ANI or ALI displays; station instruments; E911 telecommunications systems; visual call information and storage devices; recording equipment; telephone devices and other equipment for the hearing impaired used in the E911 system; PSAP backup power systems; consoles; automatic call distributors, and interfaces, including hardware and software, for computer-aided dispatch (CAD) systems; integrated CAD systems for that portion of the systems used for E911 call taking; GIS system and software equipment and information displays; network clocks; salary and associated expenses for E911 call takers for that portion of their time spent taking and transferring E911 calls, salary, and associated expenses for a county to employ a full-time equivalent E911 coordinator position and a full-time equivalent mapping or geographical data position, and technical system maintenance, database, and administration personnel for the portion of their time spent administrating the E911 system; emergency medical, fire, and law enforcement prearrival instruction software; charts and training costs; training costs for PSAP call takers, supervisors, and managers in the proper methods and techniques used in taking and transferring E911 calls, costs to train and educate PSAP employees regarding E911 service or E911 equipment, including fees collected by the Department of Health for the certification and recertification of 911 public safety Telecommunicator's as required under s. 401.465; and expenses required to develop and maintain all information, including ALI and ANI databases and other information source repositories, necessary to properly inform call takers as to location address, type of emergency, and other information directly relevant to the E911 call - taking and transferring function. Moneys derived from the fee may also be used for next - generation E911 network services, next -generation E911 database services, next -generation E911 equipment, and wireless E911 routing systems. (c) The moneys should not be used to pay for any item not listed in this subsection, including, but not limited to, any or operational costs for emergency responses. Even any Application for E911 State Grant Program , revised 01/2018 Page 17 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 52 which occur after the call transfer to the responding public safety entity and the costs for constructing, leasing, maintaining, or renovating buildings, except for those building modifications necessary to maintain the security and environmental integrity of the PSAP and E911 equipment rooms. Application for E911 State Grant Program , revised 01/2018 Page 18 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 53 Appendix 11 Name of County: Date Grant Awarded: Request for Change BUDGET LINE ITEM CHANGE FROM CHANGE TO • TOTAL $ $ Justification For Change: Signature of Authorized Official Date For E911 Board use only. Approved: Yes ❑ No ❑ E911 Board's Authorized Representative Date Application for E911 State Grant Program , revised 01/2018 Page 19 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 54 Appendix 111 County: Grant Number: Report Date: Grand Period Ending: Quarterly Report March 31 ❑ June 30❑ September 30❑ December 31 ❑ Project Status Update: Problems/Delays: Signature of Authorized Official Date Application for E911 State Grant Program , revised 01/2018 Page 20 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 55 Appendix IV Financial Reimbursement of Expenditures Reporting Form Prepare an itemized request for reimbursement expenditures in each budget categories for each deliverable. Attach copies of purchase orders and paid vouchers, invoices, copies of checks, journal transfers, required for expenditure justifications. If there is insufficient space, please include details in an attachment. County: Grant Number: Request Number: Request Date: Budget Categories Deliverable Items Unit Price ($) Quantity Total Amount ($) Previous Request Amount ($) Current Request Amount ($) A. Systems (Hardware, Software, Equipment & Labor) B. Services (Training, Maintenance and Warranty Items) Grant Request Total Justification for Progress Disbursement {if applicable} I certified that all invoice items have been received and completed. ■ Signature, County 911 Coordinator Application for E911 State Grant Program , revised 01/2018 Page 21 W Form 3A, incorporated by reference in Fla. Admin. Code R. 6OFF1-5.003 E911 State Grant 56 Addendum I Funding Priorities for the E911 State Grant Program The criteria for determining acceptability for disbursement of funds from the State of Florida E911 State Grant Program will be made on a PRIORITY basis. There will be seven (7) priorities as identified below: PRIORITY 1: PRIORITY 2: Primary and/or Secondary PSAP systems that require immediate system replacement to provision enhanced 911 status or when the expected remaining life of the system is less than 1 year. Systems that require new or replacement of critical or necessary hardware or software. This may include the following Primary and/or secondary PSAPs system equipment, listed in order of funding priority 1 through 8: a. Hardware and software for communications or terminal equipment located at a PSAP for 911 call processing, ANI and ALI display and call answering. b. Lightning Protection Equipment c. Uninterruptible Power Supply system and or Generator d. E911 Voice Recording Equipment e. County E911 Standalone ALI Database Equipment f. E911 Map Display Equipment g. New additional 911 Call Taker Position Equipment h. Net clock PRIORITY 3: Consolidation of E911 PSAPs, which decreases the number of Primary or Secondary PSAPs in the county by a minimum of one. This may include regional consolidated backup systems for counties consolidating backup systems for two or more counties. PRIORITY 4: Mapping system and services necessary for provisioning Geographic Information Systems (GIS). This may include the following, listed in order of funding priority a through b: a. b. c. E911 Map System Equipment - E911 map generation hardware and software licensing is limited to components for two stations GIS Centerline, point generation and map accuracy systems GIS Data support PRIORITY 5: Development and maintenance of 911 routing statewide, geographic, and management information systems. (Funded by Prepaid wireless) PRIORITY 6: NG -911 Equipment and Services PRIORITY 7: Backup system equipment (see Priority 2) Regional E911 system project requests related to systems and equipment will be considered the highest priority within each priority category. Grants awards will be funded in order of priority assigned. The acceptability for disbursement of funds from the State of Florida E911 State Grant Program for any E911 expense items not expressly provided for in Priorities above shall be determined at the discretion of the E911 Board pursuant to its authority under Sections 365.172 and 365.173, Florida Statutes. Application for E911 State Grant Program , revised 01/2018 Page 22 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 57 COUNTY E911 FISCAL INFORMATION Item No. E911 Fee Revenues 1 2 3 4 5 6 7 8 9 10 County Wireless 1E911 Fee Revenue Nares fireless E911 Fee Revenue Prepaid E211 Fee'Reve E911 Slat Grant Revenue Rural County Grant Revenue Ernewcy Grant Revenue Rural County Supplemental Disbursement E211'Board Special Disbursement Totem Egli Fee Revenue Fiscal Yea (LEC. nietine, & Vain) I (Grant required unique accounting code) (Grant requaed unique accounting code) (Grant regrrred unique accounting ) Carry Forward Fee Revenue ca1cuta1 int (ram F2 + nen F3 + tin F4) 5 - 5 - - 5 - 5 -. 5 - I 5 - 5 - 5 $ - Item No. E911 Alowable Expenditures 11 12 13 14 15 16 17 18 EPI 1 Fee' Revenue and Suppe mental and Special Disbursement Expe iditures County Funded E'911 Expenditures Subtotal Expendtuaes E911 'State Grant Expencflt nes Rural County Grant F_xperdtrnes Emergency' Grant Expend trees Subtotal Grant Expenditures TotalE911 Expenditures Catctnatlon(Item Fit t Cam g12) CaIaaltan'Item #14 + IGe•n #15 + Cern F16 Calcutation Item #13+ Item #17 5 5 - 5 _ 5 - 5 - 5 - 5 - $ - Item No. 12911 Cary Forward & Excess Cost Recovery Calculation 19 20 22 Allowable Caumrty Carry Forward Amount Actual Coz y Carry Forward Amount Excess Cost Recovery trannum Zit/Fade calculation MIS or fee revenue Geri 11th) + (M emote Often #8 + them � � Grants are under Griqua accounting cors and ate not Irrdtdea in calautaatorrs. Mined ay paagrapn 365.173(21(4), Florida Slaiutee. Assure tlmwmt to equal to as tabs Mat Item 019 call llon(de.neiO+itemFa+Iten"'o-temn13- Item D) Positive amount equate excess cost recovery a>nourdlabemimedtotieE911 Soara. $ - $ - --' — --- --- $ - Item No. Contact Infomration 24 25 26 27 2B Name of person preparlig response: Title/Position of ,person preparing response: Telephone number: E -Mail address of person preparing response: Date: t I I I In accordance with paras Sob .113I;1)(a) and 344.1140)ta)3,. Maeda Sraiutss 011 Board 'Farm 6A Incorporated by reference irk Fie Admit. Cade Rude 60FF1-6_OOt 5 Requirements for County CarryForward Funds and Excess Fw dng 311112015 Application for E911 State Grant Program , revised 01/2018 Page 23 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant 58 GRANT NAME: E911 State Grant GRANT # TBD AMOUNT OF GRANT: $36,857.65 DEPARTMENT RECEIVING GRANT: 911 Emergency Services CONTACT PERSON: Tina Smith TELEPHONE: 772-226-3854 1. How long is the grant for? 1 year Starting Date: One year from receipt of award 2. Does the grant require you to fund this function after the grant is over? 3 Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? 4. Percentage of match to grant 0% 5. Grant match amount required 'l;n notification letter Yes X No Yes X No Yes No 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? n/a 7. Does the grant cover capital costs or start-up costs? X Yes No If no, how much do you think will be needed in capital costs or start-up costs: $ (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If additional space is needed, please attach a schedule.) Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries $ Second Year $ $ $ 011.13 Other Salaries & Wages (PT) $ 5 $ $ Fourth Year 012.11 Social Security $ $ Fifth Year $ L $ 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits. cap'tal, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? Cn Signature of Preparer: Date: /23 h 59 Grant Amount Other Match Costs Not Covered Match Total First Year $ 5 $ $ Second Year $ $ $ $ Third Year $ 5 $ $ Fourth Year $ $ $ $ Fifth Year $ L $ $ $ Signature of Preparer: Date: /23 h 59 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: Monique Filipiak, Land Acquisition Specialist SUBJECT: 58th Avenue - Advance Acquisition of Right -of -Way 4730 58th Avenue, Vero Beach, FL 32967 Owner: Joe N. Idlette, Jr. & Bernice R. Idlette DATE: April 26, 2019 DESCRIPTION AND CONDITIONS Public Works is progressing with the Right -of -Way acquisition for the planned road expansion of 58th Avenue (North of South 49th St to CR510) by the Waterway Village Developer. Joe N. Idlette, Jr. and Bernice R. Idlette own a 0.98 acre parcel which is zoned RS -6. To accommodate the future planned improvements on 58th Avenue, the County needs to acquire 0.096 acres of the parcel for right-of-way purposes. The County obtained an appraisal of the property indicating a value $17,373.00. The County offered $18,000.00 to purchase the property which includes compensation for a single oak tree. The Idlettes agreed with the $18,000.00 purchase price, but requested the County would be responsible for the purchase and installation on the remaining property of replacements for the palms, shrubs, crepe myrtle and queen palm trees and groundcoverforthe existing vegetation at a cost of $10,000.00. After several months of negotiations all parties agreed on $18,000.00 purchase price and the Idlettes additional request for a total cost of $28,000.00. FUNDING Funding in the amount of $28,000.00 is budgeted and available in Traffic Impact Fees/District II/ROW/58th Ave, 47th to 53rd St, Acct# 10215241-066120-15013 RECOMMENDATION Staff recommends the Board approve $28,000.00 for the purchase of the 0.096 acres of property located at 4730 58th Avenue, Vero Beach, FL 32967, the replacement of vegetation, and authorize the Chairman to execute the purchase agreement on behalf of the Board. ATTACHMENTS Purchase Agreement APPROVED AGENDA ITEM FOR: May 7, 2019 60 C:\Users\legista r\AppData\Local\Temp\BCL Technologies \easyPDF 8\@BCL@600EB692\@BCL@600EB692.doc AGREEMENT TO PURCHASE AND SELL REAL ESTATE BETWEEN INDIAN RIVER COUNTY AND JOE N. IDLETTE, JR. & BERNICE R. IDLETTE THIS AGREEMENT TO PURCHASE AND SELL REAL ESTATE ("Agreement") is made and entered into as of the day of , 2019, by and between Indian River County, a political subdivision of the State of Florida ("the County"), and Joe N. Idlette, Jr. and Bernice R. Idlette ("the Seller) who agree as follows: WHEREAS, Seller owns property located at 4730 58th Avenue, Vero Beach, Florida 32967. A legal description of the property is attached to this agreement as Exhibit "A" and incorporated by reference herein; and WHEREAS, the County is purchasing right-of-way for future expansion of 58th Avenue; and WHEREAS in order to proceed with road expansion plans, the County needs to purchase property to be used as right-of-way from landowners adjacent to 58th Avenue; and WHEREAS, the County needs to acquire 0.096 acres (4,201 sq. ft.) of property from the Seller to be used as right -of way; and WHEREAS, of the 4,201 sq. ft. needed for right-of-way, 3,649 sq. ft. are encumbered by a Murphy Reservation, and for the purposes of evaluating this purchase, said Murphy Reservation is ignored; and WHEREAS, the County is currently purchasing property/right-of-way from willing sellers: and NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hereinafter, the COUNTY and SELLER agree as follows: 1. Recitals. The above recitals are affirmed as being true and correct and are incorporated herein. 2. Agreement to Purchase and Sell. The Seller hereby agrees to sell to the County, and the County hereby agrees to purchase from Seller, upon the terms and conditions set forth in this Agreement that certain parcel of real property located at 4730 58th Avenue, Vero Beach, Florida and more specifically described in the legal description attached as Exhibit "B", fee simple, containing approximately 0.096 acres (4,201 sq. ft.), all improvements thereon, together with all easements, rights and uses now or hereafter belonging thereto (collectively, the "Property"). 61 2.1 Purchase Price, Effective Date. The purchase price ("Purchase Price") for the Property shall be $18,000.00 (Eighteen Thousand 00/100 Dollars). The Seller agrees that the Purchase Price of $18,000.00 includes the compensation for the single oak tree, located within the Property Purchased. The County will purchase and install on the remaining property at the locations chosen by the Seller, replacements for the palms, shrubs, trees and groundcover for the existing vegetation depicted on Exhibit "C". The Purchase Price shall be paid on the Closing Date. The Effective Date of this Agreement shall be the date upon which the County shall have approved the execution of this Agreement, either by approval by the Indian River County Board of County Commissioners at a formal meeting of such Board or by the County Administrator pursuant to his delegated authority. 3. Title. Seller shall convey marketable title to the Property by warranty deed free of claims, liens, easements and encumbrances of record or known to Seller; but subject to property taxes for the year of Closing and covenants, restrictions and public utility easements of record provided (a) there exists at Closing no violation of any of the foregoing; and (b) none of the foregoing prevents County's intended use and development of the Property ("Permitted Exceptions"). 3.1 County may order an Ownership and Encumbrance Report or Title Insurance Commitment with respect to the Property. County shall within fifteen (15) days following the Effective Date of this Agreement deliver written notice to Seller of title defects. Title shall be deemed acceptable to County if (a) County fails to deliver notice of defects within the time specified, or (b) County delivers notice and Seller cures the defects within thirty (30) days from receipt of notice from County of title defects ("Curative Period"). Seller shall use best efforts to cure the defects within the Curative Period and if the title defects are not cured within the Curative Period, County shall have thirty (30) days from the end of the Curative Period to elect, by written notice to Seller, to: (i) to terminate this Agreement, whereupon shall be of no further force and effect, or (ii) extend the Curative Period for up to an additional 90 days; or (iii) accept title subject to existing defects and proceed to closing. 4. Representations of the Seller. 4.1 Seller is indefeasibly seized of marketable, fee simple title to the Property, and is the sole owner of and has good right, title, and authority to convey and transfer the Property which is the subject matter of this Agreement, free and clear of all liens and encumbrances. 4.2 From and after the Effective Date of this Agreement, Seller shall take no action which would impair or otherwise affect title to any portion of the Property, and shall record no documents in the Public Records which would affect title to the Property, without the prior written consent of the County. 62 4.3.1 There are no existing or pending special assessments affecting the Property, which are or may be assessed by any governmental authority, water or sewer authority, school district, drainage district or any other special taxing district. 5. Default. 5.1 In the event the County shall fail to perform any of its obligations hereunder, the Seller shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the County at or prior to the Closing Date and thereupon neither the Seller nor any other person or party shall have any claim for specific performance, damages, or otherwise against the County; or (ii) waive the County's default and proceed to Closing. 5.2 In the event the Seller shall fail to perform any of its obligations hereunder, the County shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the Seller at or prior to the Closing Date and thereupon neither the County nor any other person or party shall have any claim for specific performance, damages or otherwise against the Seller; or (ii) obtain specific performance of the terms and conditions hereof; or (iii) waive the Seller's default and proceed to Closing: 6. Closing. 6.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date") shall take place within 45 days following the execution of the contract by the Chairman of the Board of County Commissioners. The parties agree that the Closing shall be as follows: (a) The Seller shall execute and deliver to the County a warranty deed conveying marketable title to the Property, free and clear of all liens and encumbrances and in the condition required by paragraph 3. (b) If Seller is obligated to discharge any encumbrances at or prior to Closing and fails to do so, County may use a portion of Purchase Price funds to satisfy the encumbrances. (c) If the Seller is a non-resident alien or foreign entity, Seller shall deliver to the County an affidavit, in a form acceptable to the County, certifying that the Seller and any interest holders are not subject to tax under the Foreign Investment and Real Property Tax Act of 1980. (d) The Seller and the County shall each deliver to the other such other documents or instruments as may reasonably be required to close this transaction. 6.2 Taxes. All taxes and special assessments which are a lien upon the property on or prior to the Closing Date (except current taxes which are not yet due and payable) shall be paid by the Seller. 63 7. Personal Property. 7.1 The Seller shall have removed all of its personal property, equipment and trash from the Property. The Seller shall deliver possession of the Property to County vacant and in the same or better condition that existed at the Effective Date hereof. 7.2 Seller shall deliver at Closing all keys to locks and codes to access devices to County, if applicable. 8. Closing Costs; Expenses. County shall be responsible for preparation of all Closing documents. 8.1 County shall pay the following expenses at Closing: 8.1.1 The cost of recording the warranty deed and any release or satisfaction obtained by Seller pursuant to this Agreement. 8.1.2 Documentary Stamps required to be affixed to the warranty deed. 8.1.3 All costs and premiums for the owner's marketability title insurance commitment and policy, if any. 8.2 Seller shall pay the following expenses at or prior to Closing: 8.2.1 All costs necessary to cure title defect(s) or encumbrances, other than the Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or encumbrances upon the Property. 9. Miscellaneous. 9.1 Controlling Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. Venue shall be in Indian River County for all state court matters, and in the Southern District of Florida for all federal court matters. 9.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the Seller and the County relating to the subject matter hereof. Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties. 9.3 Assignment and Binding Effect. Neither County nor Seller may assign its rights and obligations under this Agreement without the prior written consent of the other party. The terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and their successors and assigns. 64 9.4 Notices. Any notice shall be deemed duly served if personally served or if mailed by certified mail, return receipt requested, or if sent via "overnight" courier service or facsimile transmission, as follows: If to Seller: If to County: Joe N. Idlette, Jr. & Bernice R. Idlette 4730 58th Avenue Vero Beach, FL 32967 Indian River County 1801 27th Street Vero Beach, FL 32960 Attn: Land Acquisition/Monique Filipiak Either party may change the information above by giving written notice of such change as provided in this paragraph. 9.5 Survival and Benefit. Except as otherwise expressly provided herein, each agreement, representation or warranty made in this Agreement by or on behalf of either party, or in any instruments delivered pursuant hereto or in connection herewith, shall survive the Closing Date and the consummation of the transaction provided for herein. The covenants, agreements and undertakings of each of the parties hereto are made solely for the benefit of, and may be relied on only by the other party hereto, its successors and assigns, and are not made for the benefit of, nor may they be relied upon, by any other person whatsoever. 9.6 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to this Agreement, each party shall bear its own attorney's fees, costs, and expenses. 9.7 Counterparts. This Agreement may be executed in two or more counterparts, each one of which shall constitute an original. 9.8 County Approval Required: This Agreement is subject to approval by the Indian River County Board of County Commissioners as set forth in paragraph 2. 9.9 Beneficial Interest Disclosure: In the event Seller is a partnership, limited partnership, corporation, trust, or any form of representative capacity whatsoever for others, Seller shall provide a fully completed, executed, and sworn beneficial interest disclosure statement in the form attached to this Agreement as an exhibit that complies with all of the provisions of Florida Statutes Section 286.23 prior to approval of this Agreement by the County. However, pursuant to Florida Statutes Section 286.23 (3) (a), the beneficial interest in any entity registered with the Federal Securities and Exchange Commission, or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public, is exempt from disclosure; and where the Seller is a non-public entity, that Seller is not required to disclose persons or entities holding less than five (5%) percent of the beneficial interest in Seller. 65 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above. INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS Bob Solari, Chairman Joe N. Idlette, Jr. Approved by BCC f� Bernice R. Idlette ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Jason E. Brown, County Administrator Approv d as to Form and Legal Sufficiency: f(d'atj William K. DeBraal, Deputy County Attorney Date 66 EXHIBIT "A" The South 145.95 feet of the West 323_46 feet of the North 11.01 acres of South 21.01 acres of Tract 12, LESS right of way, Section 21, Township 32 South, Range 39 East, . according to the last general plat of lands of Indian River Fares Camay, Plat Book 2,, Page 25, Public Records of St_ Lucie County, Florida, arra lying and being in Indian River County, Florida. PARCEL ID NUMBER: 32-39-21-00001-0120-00003.2 Commonly known as: 4730 58th Avenue, Vero Beach, FL 32967 67 EXHIBIT for: /ND/ANR/UER COUNTY EXH I '-21-00001-019 2:gind BERNICE ADDRESS: 4730 x:;755, P�G NOTE: PROPOSED ROADWAY INFORMATION SHOWN HEREON WAS TAKEN FROM A CADD DESIGN DRAWING FOR WATERWAY VILLAGE, 58th AVENUE EXTENSION SUPPLIED BY KIMLEY-HORN & ASSOC. AGENCY: /ND/AN RIVER COUNTY, FL PURL/C WOR/(S DEPT./ENG/NEER/NC D/Y. DATE: 12/19/18 SCALE: N/A liDRAWN BY: R. /NCLETT APPROVED BY: D.SCHRYVER SHEET: OB N0: 1 OF 1 1.3'95 EXHIBIT for: /ND/ANR/VER COUNTY (4730 58th Avenue ) (/DLETTEPARCELL8 RIGHT -OF WAY UNE 25�}_ PAGt 25 AVENUE (I/NGS H/GHW4 Y% o 0< Qw Lifj O M N w z 0 oz 0 w Lu o zo N M Wn- S 0) 0 EXHIBIT C PROPOSED I 2RIGHT WAY LINE 23'"�r P.B. . 2 PAGE 25 U n 0 z a: x f- 0 a S 25 --- PSi 2 I PAGt 25 1 5' - .B,S. PAoE 25 0 #4/ ) *it* pi'T reit 1112)„.: 22.97' co 32-39-21-00001-0120-00003.0 GHO ARABELLA RESERVE CORP SITE ADDRESS: 4736 58TH AVE O.R.B. 3055, PG 2453 10 VARIOUS SMALL GROUND COVER/SHRUBS WITHIN PROPOSED ROW TO BE REPLACED. MURPHY RESERVATION LINE (MURPHY DEED #876) 32-39-21-00001-0120-00003.2 JOE and BERNICE IDLETTE SITE ADDRESS: 4730 58TH AVE O.R.B. 755, PG 1611 EXISTING RIGHT—OF WAY LINE PROPOSED RIGHT—OF WAY LINE 1"=30' 32-39-21-00001-0120-00008.0 4-720 58 AVE LLC SITE ADDRESS: 4720 58TH AVE O.R.B. 3017, PG 449 Legend 0 = CREPE MYRTLE (2) - TO BE REPLACED = QUEEN PALM (3) - TO BE REPLACED = LAUREL OAK (24") - TO BE REMOVED AND COMPENSATED FOR = VIBERNUM HEDGE (127 LF) - TO BE REPLACED AGENCY: /ND/AN RIVER COUNTY, FL PUBL/C WORKS DEPT./ENG/NEER/NG D/V. DATE: 2-1-19 DRAWN BY: M. HELLER SCALE: N/A APPROVED BY: A. SOBCZAK SHEET: 1 OF 1 JOB NO: 1 325 EX/ST/NG LANDSCAPING EXHIBIT for /ND/ANR/VER COUNTY (4730 58th Avenue ) 69 CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 29, 2019 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Approval of Sealed Bid Sale of 5836 26th Street — Bid 2019051 BACKGROUND: On August 14, 2018, the Board authorized the purchase of 5836 26th Street to acquire right-of-way necessary for planned widening of 26th Street. On November 20, 2018, the Board authorized the sale of the remainder of the parcel, including a single family residence. In accordance with F.S. 125.35, advertisements announcing the sale appeared on March 31, and April 7, 2019. Four sealed bids were received and publicly opened on April 24, 2019 at 2:00 P.M. in the amounts of $44,000, $45,000, $51,650 and $51,750. Funds in the amount of $175,000 were deducted from Traffic Impact Fees/District II/ROW 26th Street, 43rd Ave to 66th Ave account #10215241-066120-06011 to acquire the parcel, and proceeds from this sale will be returned to that account. The high bid was submitted by BB&D of VB, LLC, for which the Articles of Organization on Sunbiz.org lists Wesley Davis, the Indian River County Property Appraiser, as a member. Out of an abundance of caution, staff confirmed with the office of the County Attorney nothing exists in statutes to prevent a constitutional officer from participating in a sealed bid sale. RECOMMENDATION: Staff recommends that the Board of County Commissioners ratify and accept the high bid of $51,750 submitted by the BB&D of VB, LLC. Staff further recommends the Board approve the attached Agreement to Purchase and Sell Real Estate and authorize the Chairman to execute the agreement. Finally, staff recommends the Board authorize the County Attorney's staff to prepare and execute any other necessary documents to complete the sale. ATTACHMENTS: Agreement to Purchase and Sell Real Estate 70 AGREEMENT TO PURCHASE AND SELL REAL ESTATE THIS AGREEMENT TO PURCHASE AND SELL REAL ESTATE ("Agreement") is made and entered into as of May , 2019, by and between Indian River County, ("County"), a political subdivision of the State of Florida, whose address is 1801 27th Street, Vero Beach, FL 32960; and 7j j p- %5 { L -C_ 1 I(buye s full name 4!S /714 -164 A114 -12:0t .-Ter (buyer's address) (city) (state) (zip) ("Buyers"), who agree as follows: 1. Agreement to Purchase and Sell. The County hereby agrees to sell to the Buyers, and the Buyers hereby agrees to purchase from County, upon the terms and conditions set forth in this Agreement, that certain parcel of real property located at 5836 26 Street Vero Beach, FL 32966 and more ,specifically described on Exhibit "A" attached hereto and incorporated by reference, containing approximately 0.43 acres, and all improvements thereon, together with all easements, rights and uses now or hereafter belonging thereto (collectively, the "Property"). 2. Purchase Price, Effective Date. The purchase price the "Purchase Price") for the Property shall be IfrFIY-nME jifoJ.Ps1/2,r0 SEVEi/ kva0i ) r/iii .00/00 Dollars (written purchase price) ($01.00). The Buyer has paid and the County acknowledges receipt of a cashier's check in the amount of ten percent (10%) of the purchase price or ff. a-T)4uvso- /{vn.o/lb $ t/t 4;00/00 Dollars ($E51 i5 1.00) (10% of written purchase price) that is currently being held in escrow by the County (Escrowed Funds). The balance of the Purchase Price shall be paid on the Closing Date. The Effective Date of this Agreement shall be the date upon which the County approves the execution of this Agreement, either by approval by the Indian River County Board of County Commissioners at a formal meeting of such Board or by the County Administrator pursuant to his delegated authority. 3. Title. County shall convey marketable title to the Property by County Deed free of claims, liens, easements and encumbrances of record or known to County; but subject to property taxes for the year of Closing and covenants, restrictions and public utility easements. of record provided (a) there exists at Closing no violation of any of the foregoing; and (b) none of the foregoing prevents Buyer's intended use and development of the Property ("Permitted Exceptions"). 4. Representations of the County. 4.1 County is indefeasibly seized of marketable, fee simple title to the Property, and is the sole owner of and has good right, title, and authority to convey and transfer the Property which is the subject matter of this Agreement, free and clear of all liens and encumbrances. 4.2 From and after the Effective Date of this Agreement, County shall take no action which -1- 71 would impair or otherwise affect title to any portion of the Property, and shall record no documents in the Public Records which would affect title to the Property, without the prior written consent of the Buyers. 4.3 There are no existing or pending special assessments affecting the Property, which are or may be assessed by any governmental authority, water or sewer authority, school district, drainage district or any other special taxing district. 5. Default. 5.1 In the event the Buyers shall fail to perform any of its obligations hereunder, the County shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the Buyers at or prior to the Closing Date and thereupon retain the Escrowed Funds as liquidated damages. Neither the County nor any other person or party shall have any claim for specific performance, damages, or otherwise against the Buyers; or (ii) waive the Buyer's default and proceed to Closing. 5.2 In the event the County shall fail to perform any of its obligations hereunder, the Buyers shall, at its sole option, be entitled to terminate this Agreement by written notice delivered to the County at or prior to the Closing Date and thereupon neither the Buyers nor any other person or party shall have any claim for specific performance, damages or otherwise against the County; or (ii) waive the County's default and proceed to Closing. 6. Closing. 6.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date") shall take place within 30 days following the Effective Date of this Agreement. The parties agree that the Closing shall be as follows: (a) The County shall execute and deliver to the Buyers a County Deed conveying marketable title to the Property,•free and clear of all liens and encumbrances and In the condition required by paragraph 3. (b) The County shall have removed all of its personal property and equipment from the Property and the County shall deliver possession of the Property to Buyers vacant and in the same or better condition that existed at the Effective Date hereof. (c) If County is obligated to discharge any encumbrances at or prior to Closing and fails to do so, Buyers may use a portion of Purchase Price funds to satisfy the encumbrances. (d) The County and the Buyers shall each deliver to the other such other documents or instruments as may reasonably be required to close this transaction. 7. Closing Costs; Expenses. Buyers shall be responsible for preparation of all Closing documents. 72 7.1 Buyers shall pay the following expenses at Closing: 7.1.1 The cost of recording the County deed and any release or satisfaction obtained by County pursuant to this Agreement. 7.1.2 Documentary Stamps required to be affixed to the warranty deed. 7.1.3 All costs and premiums for the owner's marketability title insurance commitment and policy, if any. 7.1.4 Current taxes which are not yet due and payable 7.2 County shall pay the following expenses at or prior to Closing: 7.2.1 All costs necessary to cure. title defect(s) or encumbrances, other than the. Permitted Exceptions, and to satisfy.or release of record all existing mortgages, liens or encumbrances upon the Property. 8. Miscellaneous. 8.1 Controlling Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. Venue shall be in Indian River Buyers for all state court matters, and in the Southern District of Florida for all federal court matters. 8.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the County and the Buyers relating to the subject matter hereof. Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties. 8.3 ,Assignment and Binding Effect. Neither Buyers nor County may assign its rights and obligations under this Agreement without the prior written consent of the other party. The terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and their successors and assigns. 8.4 Notices. Any notice shall be deemed duly served if personally served or if mailed by certified mail, return receipt requested, or if sent via "overnight" courier service or facsimile transmission, as follows: If to Buyers: Buyer's full name: Address: City, State, Zip: Phone: Email: r S 0--c-113 1 19o/,S' f%�Z/c�''� Pte(4,I IvE(e.-0 %�+ �« t rL 22-96 61 1172 -5h•`7 -SSS"/ I ) k -k -c jvcu):r1 -3- 73 If to County: Indian River County Attorney's Office 1801 271" Street Vero Beach, FL. 32960 Phone: 772-226-1426 bdebraal@ircgov.com Either party may change the information above by giving written notice of such change as provided in this paragraph. 8.5 Survival and Benefit. Except as otherwise expressly provided herein, each agreement, representation or warranty made in this Agreement by or on behalf of either party, or in any instruments delivered pursuant hereto or in connection herewith, shall survive the Closing Date and the consummation of the transaction provided for herein. The covenants, agreements and undertakings of each of the parties hereto are made solely for the benefit of, and may be relied on only by the other party hereto, its successors and assigns, and are not made for the benefit of, nor may they be relied upon, by any other person whatsoever. 8.6 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to this Agreement, each party shall bear its own attorney's fees, costs, and expenses. 8.7. Counterparts. This Agreement may be executed in two or more counterparts, each one of which shall constitute an original. 8.8. County Approval Required: This Agreement is subject to approval by the Indian River County Board of County Commissioners as set forth in paragraph 2. 9.0 Property is Beinq sold "Where Is, As Is" The County makes no guaranty or warranty as to the Property or any of its structures or their contents. The sale is not contingent upon buyer obtaining financing. is s d- is not contingent upon a satisfactory inspection report. Buyer's Initials��,)%4/ � Buyer's initials r 74 Exhibit A 75 Sketch and Legal Description for/ND/AN RIVER COUNTY Legal Description (Remainder Parcel) Being Lot 22, according to the Plat of Pine-MettoPark, as Recorded in Plat Book3, Page 87, of the Public Records of Indian River County, Florida. Less and Except the South 35 feet thereof. Containing 18,900 Square Feet, (0.43 Acres) More or Less Surveyor's Notes 1). This Sketch and tegel Description was prepared with the benefit of a Boundary Survey prepared by Indian River County Public Works Department, Joh No. 1824, Dated April 12, 2018: Together with the Last General Plat of the Lands of the Indian River Farms Company Subdivision, Recorded in Plat Book 2, Page 25, Public Records of St. Lucie (now Indian River County),. Florida. 2).This legal description shall not be -valid unless: (a)Provided in its entirety consisting of 2 sheets , with sheet 2 showing the sketch of the description. (b) Reproductions of the description and sketch are not valid unless signed and sealed with an embossed surveyor's seal. Legend and Abbreviations I.R.F.W.0:D. = INDIAN RIVER FARMS WATER CONTROL DISTRICT L = LENGTH OF ARC LLC = LIMITED LIABILITY COMPANY O.R.B. = OFFICIAL RECORD BOOK. (P) = PLAT P.B. = PLAT BOOK PGE = PAGE PBS = PLAT BOOK ST. LUCIE PJ.Q: = PARCEL IDENTIFICATION NUMBER = DELTA.ANGLE SO. FT. = SQUARE FEET R = RANGE RdW = RIGHT-OF-WAY T =TOWNSHIP T.I.I.F. = TRUSTEES OF THE INTERNAL IMPROVEMENT FUND TR$ =TRUSTEES PROVIDE -0 IN ITS ENTIRETY CONSISTING OF -2 SHEETS WITH SHEET 2 BUNG THE SKETCH OF DESCRIPTION Certification (NOT VALID WITHOUT THE SIGNATURE: AND ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER) t HEREBY CERTIFY THAT THE SKETCH AND LEGAL•DESCRIPTION OF THE PROPERTY SHOWN AND DESCRIBED HEREON WAS COMPLETED UNDER MY DIRECTION AND SAID SKETCH AND LEGAL IS TRUE ANO CORRECT TO THE BEST OF MY KNOWLEDGE AND BEUEF. - I FURTHER CERTIFY THAT THIS SKETCH AND DESCRIPTION 'f CTS`THEi'STANCCAROS,OF PRACTICE FOR SURVEYS SET FORTH BY THE FLORIDA. FROFESSOI It.4L :4f2Q`OF SURVEYORS AND MAPPERS IN CHAPTER 5J-17.052 f LORIDA ADMINISTRATIVE.DODE, • PURSUANT TO SECTION 472.027 FLORJDA STATE STA TES: 10-31-24/ t) z - As..:-;: DATE OF SIGNATURE 2•-;- -pAVIO-M, SILON, ,._ PROFESSIONAL. SLIriVEF'OR MD.MA0PEi2 FLORIDA;CEr1FIL'ATF;NO: f138 AGENCY: /ND/AN RIVER COUNTY, PL PUSL/C WORKS DEPT./ENG/NEERING ®/V DATE: 0/30/18 DRAWN. BY: R. /NCLETT SCALE: N/A APPROVED BY: D. S/LON SHEET: JOB NO: 1 OF 2 >840 Sketch and Legf Description for IND/4N R/VAR COUNTY (583626th Street) 76 Sketch and Legal Description for. • /ND/ANR/VER COUNTY PINE—METTO PARK LOT 21 P.B. 3, PG 87 LOT 2 RIGHT OF WAY UNE MM h N 1 70' (ROAD R/W) 26th STREET (WALKER AVENUE) / 135.0'(P)% 0' DRAINAGE & UTIUTY EASE ENT PER PLAT LOT 22 P!NE—METTO PARK P.B. 3, PG 87 INDIAN RIVER COUNTY P.I.D. No. 32-39-32-00007-0000-00022.0 O.R.B. 3150, PG. 1758 18,900 Sq.Ft.± 0.43 ACRES±) o c0 RIGHT OF WAY LESS AND EXCEPT RIGHT OF WAX UNE, 135.0'(P) 5.0' —PARCEL No. 110 O.R.B. 1093, PG. 913 0 a) 1`- 0 1 SOUTH UNE OF SECTION 32 & SOUTH UNE OF TRACT 16 /. R.F. W C.D. SUB -LATERAL A-3 CANAL (30' CANAL R/W) Legend and Abbreviations I:R.F.W.C.D. = INDIAN RIVER FARMS P.I.D. = PARCEL IDENTIFICATION NUMBER WATER CONTROL DISTRICT A = DELTA ANGLE L = LENGTH OF ARC SQ. FT. = SQUARE FEET NOT TO SCALE LLC = LIMITED LIABILITY COMPANY R = RANGE O.R.B. = OFFICIAL RECORD BOOK RIW = RIGHT-OF-WAY (P) = PLAT T = TOWNSHIP P.B. = PLAT BOOK T.I.I.F. = TRUSTEES OF THE INTERNAL PGE = PAGE IMPROVEMENT FUND PROVIDED IN rrs ENTIRETY CONSISTING OF 2 SHEETS PBS = PLAT BOOK ST. LUCIE TRS = TRUSTEES WITH SHEET 2 BEING THE SKETCH OF DESCRIPTION AGENCY: /ND/•4N R/VER COUNTY, FL PUBLIC WORKS DEPT./ENG/NEER/NG D/Y. DATE: 10/30/18 DRAWN BY: R. /NGL£TT SCALE: N/A APPROVED BY: 0.S/LON SHEET: 2 OF JOB NO: 1840 . Sketch and Lega/Description for /ND/ANR/VER COUNTY . (583626th Street) 77 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: THROUGH: FROM: Jason E. Brown, County Administrator Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E., PMP, Assistant Public Works Director SUBJECT: FDOTTransportation Regional Incentive Program (TRIP) Agreement and Resolution Authorizing the Chairman's Signature for 66th Avenue Roadway Widening from 49th Street to 69th Street and Construction Engineering Inspection (CEI) Services Project No. IRC -1505, FM No. 436379-1-54-01 DATE: April 25, 2019 DESCRIPTION AND CONDITIONS Indian River County applied for and received a Transportation Regional Incentive Program (TRIP) Grant from the Florida Department of Transportation (FDOT) in the amount of $4,747,018.00 for the widening of 66th Avenue from a two-lane to a four -lane divided highway from 49th Street to 69th Street. Also included in the grant are construction engineering inspection (CEI) services. The estimated total cost for the project is $36,700,692.00. The proposed improvements will include widening, installation of exclusive turn lanes at major intersections, utility relocation, bridge replacement and rehabilitation, installation of sidewalks, landscape, drainage improvements, and transit infrastructure. The County's portion is estimated to be $31,953,674.00. FUNDING Funding for the County's cost share in the amount of $31,953,674 will be funded over several years with a combination of Optional Sales Tax and Traffic Impact Fees. The County currently has $21,102,982 budgeted in the approved 5 year Capital Improvement Element with the project noted as not fully funded. The remaining cost to the County of $10,850,692 will be budgeted in FY 2023/24 & FY 2024/25. For Fiscal Year 2018/19, funding is budgeted as follows: $500,000 Optional Sales Tax/ROW/66th Ave/49th St -69th St- Acct# 31521441-066120-07806, $1,000,000 Traffic Impact Fees/District 2/ROW/66th Ave/49th St -69th St. Acct#10215241-066120-07806 and $150,000 Traffic Impact Fees/District 2, 66th Ave/49th St -69th St. Acct#10215241-066510-07806. RECOMMENDATION Staff recommends the Board of County Commissioners approve the Transportation Regional Incentive Program (TRIP) Agreement and Resolution and authorize the Chairman to execute the same. ATTACHMENTS 1. Indian River County Grant Form 2. Authorizing Resolution 3. FDOTTransportation Regional Incentive Program Agreement FM No. 436379-1-54-01 APPROVED AGENDA ITEM FOR MAY 7, 2019 78 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@D80D8C87\@BCL@D80D8 C87.doc 9 ni GRANT NAME: FDOT Transportation Regional Incentive Program (TRIP) GRANT # 436379-1-54-01 AMOUNT OF GRANT: $4,747,018.00 DEPARTMENT RECEIVING GRANT: Public Works CONTACT PERSON: James W. Ennis P.E.. PMP Asst Public Works Director TELEPHONE: (772) 226-1221 1. How long is the grant for? Until June 30, 2021 Starting Date: Agreement commences upon full execution 2. Does the grant require you to fund this function after the grant is over? 3. Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? 4. Percentage of match to grant 12.93 5. Grant match amount required t 11 ,951 f 74 no Yes X No X Yes No 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? This is budgeted and funded in CIE. Yes X No 7. Does the grant cover capital costs or start-up costs? Yes X No If no, how much do you think will be needed in capital costs or start-up costs: $ N/A (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If additional space is needed, please attach a schedule.) Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries $36,700,692.00 Second Year $ $ $ 011.13 Other Salaries & Wages (PT) $ $ $ $ . Fourth Year 012.11 Social Security $ $ ' Fifth Year $ $ 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? $ 6R7,400 nn Signature of Preparers 2 �'�—+ Date: /2/28/244 79 Grant Amount Other Match Costs Not Covered Match Total First Year $ 4,747,018.00 $ $31,953,674.00 $36,700,692.00 Second Year $ $ $ $ Third Year $ $ $ $ . Fourth Year $ $ $ $ ' Fifth Year $ $ $ $ Signature of Preparers 2 �'�—+ Date: /2/28/244 79 RESOLUTION NO. 2019 - RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA AUTHORIZING THE CHAIRMAN'S EXECUTION OF A TRANSPORTATION REGIONAL INCENTIVE PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR 66T" AVENUE ROADWAY WIDENING FROM 49T" STREET TO 69T" STREET AND CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES WHEREAS, the widening of 66th Avenue from a two-lane to a four -lane divided highway from 49th Street to 69th Street and all ancillary construction work is an Indian River County priority project; and WHEREAS, the Florida Department of Transportation (FDOT) is prepared to provide funds to pay a portion of the cost for the widening of 66th Avenue from a two-lane to a four -lane divided highway from 49th Street to 69th Street and all ancillary construction work, as well as construction engineering inspection (CIE) under the Transportation Regional Incentive Program (TRIP); and WHEREAS, the Indian River County Board of County Commissioners is responsible for paying $31,953,674.00 of the cost of the project costs as its portion of the required local match. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and deliver to the State of Florida, Department of Transportation, a Transportation Regional Incentive Program Agreement for the aforementioned project. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Bob Solari Vice -Chairman Susan Adams Commissioner Joseph E. Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc The Chairman thereupon declared the resolution passed and adopted this day of 2019. BOARD OF COUNTY COMMISSSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Bob Solari, Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to Form and Legal Sufficiency William K. DeBraal, Deputy County Attorney F:\Public Works\ENGINEERING DIVISION PROJECTS\1505-66th Ave Widening_49th St to 81st St\I-Admin\Agenda Items\TRIP 80 Agreement\IRC-I505_RES_TRIP 20180108.doc gl STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 FPN: 436379-1-54-01 Fund: TRIP TRWR FLAIR Category: 088717 Org Code: 55043010404 FLAIR Obj: 751000 FPN: Fund: FLAIR Category: Org Code: FLAIR Obj: FPN: Fund: FLAIR Category: Org Code: FLAIR Obj: County No:88 Contract No: Vendor No: F-596-000-679-003 THIS STATE -FUNDED GRANT AGREEMENT ("Agreement") is entered into on (This date to be entered by DOT only) by and between the State of Florida Department of Transportation, ("Department"), and INDIAN RIVER COUNTY, ("Recipient"). The Department and the Recipient are sometimes referred to in this Agreement as a "Party" and collectively as the "Parties". NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the Project, the Parties agree to the following: 1. Authority: The Department is authorized to enter into this Agreement pursuant to Sections 334.044, 334.044(7), and (select the applicable statutory authority for the program(s) below): ❑ Section 339.2817 Florida Statutes, County Incentive Grant Program (CIGP), (CSFA 55.008) ❑ Section 339.2818 Florida Statutes, Small County Outreach Program (SCOP), (CSFA 55.009) ❑ Section 339.2816 Florida Statutes, Small County Road Assistance Program (SCRAP), (CSFA 55.016) ® Section 339.2819 Florida Statutes, Transportation Regional Incentive Program (TRIP), (CSFA 55.026) ❑ Insert Legal Authority , Insert Funding Program Name , Insert CSFA Number The Recipient by Resolution or other form of official authorization, a copy of which is attached as Exhibit "E", Recipient Resolution, and made a part of this Agreement, has authorized its officers to execute this Agreement on its behalf. 2. Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation in 66TH AVENUE ROADWAY WIDENING FROM 49TH STREET TO 69TH STREET, as further described in Exhibit "A", Project Description and Responsibilities, attached to and incorporated into this Agreement ("Project"); to provide Department financial assistance to the Recipient; state the terms and conditions upon which Department funds will be provided; and to set forth the manner in which the Project will be undertaken and completed. 3. Term of the Agreement, Commencement and Completion of the Project: This Agreement shall commence upon full execution by both Parties and the Recipient shall complete the Project on or before June 30, 2021. If the Recipient does not complete the Project within this time period, this Agreement will expire on the last day of the scheduled completion as provided in this paragraph unless an extension of the time period is requested by the Recipient and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered termination of the Project. The Recipient acknowledges that no funding for the Project will be provided by the State under this Agreement for work on the Project that is not timely completed and invoiced in accordance with the terms of this Agreement, or for work performed prior to full execution of the Agreement. Notwithstanding the expiration of the required completion date provided in this Agreement and the consequent potential unavailability of any unexpended portion of State funding to be provided under this Agreement, the Recipient shall remain obligated to complete all aspects of the Project identified in Exhibit "A" in accordance with the remaining terms of this Agreement, unless otherwise agreed by the Parties, in writing. Page 1 of 14 82 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 Execution of this Agreement by both Parties shall be deemed a Notice to Proceed to the Recipient for the design phase or other non -construction phases of the Project. If the Project involves a construction phase, the Recipient shall not begin the construction phase of the Project until the Department issues a written Notice to Proceed for the construction phase. Prior to commencing the construction work described in this Agreement, the Recipient shall request a Notice to Proceed from the Department. 4. Amendments, Extensions and Assignment: This Agreement may be amended or extended upon mutual written agreement of the Parties. This Agreement shall not be assigned, transferred or otherwise encumbered by the Recipient under any circumstances without the prior written consent of the Department. 5. Termination or Suspension of Project: The Department may, by written notice to the Recipient, suspend any or all of the Department's obligations under this Agreement for the Recipient's failure to comply with applicable laws or the terms of this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected. The Department may also terminate this Agreement in whole or in part at any time the interest of the Department requires such termination. a. If the Department terminates the Agreement, the Department shall notify the Recipient of such termination in writing within thirty (30) days of the Department's determination to terminate the Agreement, with instructions as to the effective date of termination or to specify the stage of work at which the Agreement is to be terminated. b. The Parties to this Agreement may also terminate this Agreement when its continuation would not produce beneficial results commensurate with the further expenditure of funds. In this event, the Parties shall agree upon the termination conditions through mutual written agreement. c. If the Agreement is terminated before performance is completed, the Recipient shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the contract price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress on the Department right-of-way will become the property of the Department and will be turned over promptly by the Recipient. d. Upon termination of this Agreement, the Recipient shall, within thirty (30) days, refund to the Department any funds determined by the Department to have been expended in violation of this Agreement. 6. Project Cost: a. The estimated cost of the Project is $36,700,692.00. This amount is based upon the Schedule of Financial Assistance in Exhibit "B", attached and incorporated in this Agreement. The Schedule of Financial Assistance may be modified by execution of an amendment of the Agreement by the Parties. b. The Department agrees to participate in the Project cost up to the maximum amount of $4,747,018.00 and, additionally the Department's participation in the Project shall not exceed N/A % of the total cost of the Project, and as more fully described in Exhibit "B", Schedule of Financial Assistance. The Department's participation may be increased or reduced upon a determination of the actual bid amounts of the Project by the execution of an amendment. The Recipient agrees to bear all expenses in excess of the amount of the Department's participation and any cost overruns or deficits incurred in connection with completion of the Project. c. The Department's participation in eligible Project costs is subject to, but not limited to: 1. Legislative approval of the Department's appropriation request in the work program year that the Project is scheduled to be committed; ii. Approval of all plans, specifications, contracts or other obligating documents and all other terms of this Agreement; and Page 2 of 14 83 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 iii. Department approval of the Project scope and budget at the time appropriation authority becomes available. 7. Compensation and Payment: a. The Department shall reimburse the Recipient for costs incurred to perform services described in the Project Description and Responsibilities in Exhibit "A", and as set forth in the Schedule of Financial Assistance in Exhibit "B". b. The Recipient shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described more fully in Exhibit "A", Project Description and Responsibilities. Any changes to the deliverables shall require an amendment executed by both parties. c. Invoices shall be submitted no more often than monthly and no Tess than quarterly by the Recipient in detail sufficient for a proper pre -audit and post -audit, based on the quantifiable, measurable and verifiable deliverables as established in Exhibit "A". Deliverables and costs incurred must be received and approved by the Department prior to reimbursements. Requests for reimbursement by the Recipient shall include an invoice, progress report and supporting documentation for the period of services being billed that are acceptable to the Department. The Recipient shall use the format for the invoice and progress report that is approved by the Department. d. Supporting documentation must establish that the deliverables were received and accepted in writing by the Recipient and must also establish that the required minimum standards or level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit "A" has been met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers evidencing in proper detail the nature and propriety of charges as described in Attachment F — Contract Payment Requirements. e. Travel expenses are not compensable under this Agreement. f. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes or the Department's Comptroller under Section 334.044(29), Florida Statutes. ❑ If this box is selected, advance payment is authorized for this Agreement and Exhibit "G", Alternative Advance Payment Financial Provisions is attached and incorporated into this Agreement. If the Department determines that the performance of the Recipient is unsatisfactory, the Department shall notify the Recipient of the deficiency to be corrected, which correction shall be made within a time -frame to be specified by the Department. The Recipient shall, within thirty (30) days after notice from the Department, provide the Department with a corrective action plan describing how the Recipient will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the Department, the Recipient will not be reimbursed to the extent of the non-performance. The Recipient will not be reimbursed until the Recipient resolves the deficiency. If the deficiency is subsequently resolved, the Recipient may bill the Department for the unpaid reimbursement request(s) during the next billing period. If the Recipient is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement's term. Recipients receiving financial assistance from the Department should be aware of the following time frames. Inspection and approval of deliverables and costs incurred shall take no longer than 20 days from the Department's receipt of the invoice. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the deliverables and costs incurred are received, inspected, and approved. Page 3 of 14 84 g. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Recipient. Interest penalties of less than one (1) dollar will not be enforced unless the Recipient requests payment. Invoices that have to be returned to a Recipient because of Recipient preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Recipient who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516. The Recipient shall maintain an accounting system or separate accounts to ensure funds and projects are tracked separately. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include the Recipient's general accounting records and the project records, together with supporting documents and records, of the contractor and all subcontractors performing work on the project, and all other records of the contractor and subcontractors considered necessary by the Department for a proper audit of costs. h. Progress Reports. Upon request, the Recipient agrees to provide progress reports to the Department in the standard format used by the Department and at intervals established by the Department. The Department will be entitled at all times to be advised, at its request, as to the status of the Project and of details thereof. i. If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement which it has with the Recipient owing such amount if, upon demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of contract by the Department. The Recipient must submit the final invoice on the Project to the Department within 120 days after the completion of the Project. Invoices submitted after the 120 -day time period may not be paid. k. The Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. If the Department's financial assistance for this Project is in multiple fiscal years, a notice of availability of funds from the Department's project manager must be received prior to costs being incurred by the Recipient. See Exhibit "B" for funding levels by fiscal year. Project costs utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Recipient, in writing, when funds are available. I. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: "The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000 and which have a term for a period of more than 1 year." Page 4 of 14 85 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 m. Any Project funds made available by the Department pursuant to this Agreement which are determined by the Department to have been expended by the Recipient in violation of this Agreement or any other applicable law or regulation, shall be promptly refunded in full to the Department. Acceptance by the Department of any documentation or certifications, mandatory or otherwise permitted, that the Recipient files shall not constitute a waiver of the Department's rights as the funding agency to verify all information at a later date by audit or investigation. n. In determining the amount of the payment, the Department will exclude all Project costs incurred by the Recipient prior to the execution of this Agreement, costs incurred prior to issuance of a Notice to Proceed, costs incurred after the expiration of the Agreement, costs which are not provided for in the latest approved Schedule of Financial Assistance in Exhibit "B" for the Project, costs agreed to be borne by the Recipient or its contractors and subcontractors for not meeting the Project commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other arrangements which have not been approved in writing by the Department. 8. General Requirements: The Recipient shall complete the Project with all practical dispatch in a sound, economical, and efficient manner, and in accordance with the provisions in this Agreement and all applicable laws. a. The Recipient must obtain written approval from the Department prior to performing itself (through the efforts of its own employees) any aspect of the Project that will be funded under this Agreement. ❑ If this box is checked, then the Agency is permitted to utilize its own forces and the following provision applies: Use of Agency Workforce. In the event the Agency proceeds with any phase of the Project utilizing its own forces, the Agency will only be reimbursed for direct costs (this excludes general overhead). b. The Recipient shall provide to the Department certification and a copy of appropriate documentation substantiating that all required right-of-way necessary for the Project has been obtained. Certification is required prior to authorization for advertisement for or solicitation of bids for construction of the Project, including if no right-of-way is required. c. The Recipient shall comply and require its contractors and subcontractors to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project. d. The Recipient shall have the sole responsibility for resolving claims and requests for additional work for the Project by the Recipient's contractors and consultants. No funds will be provided for payment of claims or additional work on the Project under this Agreement without the prior written approval of the claim or request for additional work by Department. 9. Contracts of the Recipient a. The Department has the right to review and approve any and all third party contracts with respect to the Project before the Recipient executes any contract or obligates itself in any manner requiring the disbursement of Department funds under this Agreement, including consultant or construction contracts or amendments thereto. If the Department exercises this right and the Recipient fails to obtain such approval, the Department may deny payment to the Recipient. The Department may review the qualifications of any consultant or contractor and to approve or disapprove the employment of such consultant or contractor. b. It is understood and agreed by the parties hereto that participation by the Department in a project that involves the purchase of commodities or contractual services or the purchasing of capital equipment or the equipping of facilities, where purchases or costs exceed the Threshold Amount for CATEGORY TWO per Chapter 287.017 Florida Statutes, is contingent on the Recipient complying in full with the provisions of Chapter 287.057 Florida Statutes The Recipient shall certify to the Department that the purchase of commodities or contractual services has been accomplished in compliance with Chapter 287.057 Florida Statutes It shall be the sole responsibility of the Recipient to ensure that any obligations made in accordance with this Section comply with the current threshold limits. Contracts, purchase orders, task orders, Page 5 of 14 86 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 construction change orders, or any other agreement that would result in exceeding the current budget contained in Exhibit "B", or that are not consistent with the Project description and scope of services contained in Exhibit "A" must be approved by the Department prior to Recipient execution. Failure to obtain such approval, and subsequent execution of an amendment to the Agreement if required, shall be sufficient cause for nonpayment by the Department. c. Participation by the Department in a project that involves a consultant contract for engineering, architecture or surveying services, is contingent on the Recipient's complying in full with provisions of Section 287.055, Florida Statutes, Consultants' Competitive Negotiation Act. In all cases, the Recipient shall certify to the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act. d. If the Project is procured pursuant to Chapter 255 for construction services and at the time of the competitive solicitation for the Project 50 percent or more of the cost of the Project is to be paid from state -appropriated funds, then the Recipient must comply with the requirements of Section 255.0991, Florida Statutes. 10. Design and Construction Standards and Required Approvals: In the event the Project includes construction the following provisions are incorporated into this Agreement: a. The Recipient is responsible for obtaining all permits necessary for the Project. b. In the event the Project involves construction on the Department's right-of-way, the Recipient shall provide the Department with written notification of either its intent to: i. Award the construction of the Project to a Department prequalified contractor which is the lowest and best bidder in accordance with applicable state and federal statutes, rules, and regulations. The Recipient shall then submit a copy of the bid tally sheet(s) and awarded bid contract, or ii. Construct the Project utilizing existing Recipient employees, if the Recipient can complete said Project within the time frame set forth in this Agreement. The Recipient's use of this option is subject to approval by the Department. c. The Recipient shall hire a qualified contractor using the Recipient's normal bid procedures to perform the construction work for the Project. For projects that are not located on the Department's right-of-way, the Recipient is not required to hire a contractor prequalified by the Department unless the Department notifies the Recipient prior to letting that they are required to hire a contractor prequalified by the Department. d. The Recipient is responsible for provision of Construction Engineering Inspection (CEI) services. The Department reserves the right to require the Recipient to hire a Department pre -qualified consultant firm that includes one individual that has completed the Advanced Maintenance of Traffic Level Training. Administration of the CEI staff shall be under the responsible charge of a State of Florida Licensed Professional Engineer who shall provide the certification that all design and construction for the Project meets the minimum construction standards established by Department. The Department shall have the right to approve the CEI firm. The Department shall have the right, but not the obligation, to perform independent assurance testing during the course of construction of the Project. Subject to the approval of the Department, the Recipient may choose to satisfy the requirements set forth in this paragraph by either hiring a Department prequalified consultant firm or utilizing Recipient staff that meet the requirements of this paragraph, or a combination thereof. e. The Recipient is responsible for the preparation of all design plans for the Project. The Department reserves the right to require the Recipient to hire a Department pre -qualified consultant for the design phase of the Project using the Recipient's normal procurement procedures to perform the design services for the Project. All design work on the Project shall be performed in accordance with the requirements of all applicable laws and governmental rules and regulations and federal and state accepted design standards for the type of construction contemplated by the Project, including, as applicable, but not limited to, the applicable provisions of the Manual of Uniform Traffic Control Devices (MUTCD) and the AASHTO Policy on Geometric Design of Streets and Highways. All design work for any portion of the Project to be located on Page 6 of 14 87 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 Department right-of-way shall conform to all applicable standards of the Department, as provided in Exhibit "F", Terms and Conditions of Construction, which is attached to and incorporated into this Agreement if a portion of the Project will be located on FDOT's right of way. f. The Recipient shall adhere to the Department's Conflict of Interest Procedure (FDOT Topic No. 375-030- 006) or Conflict of Interest Procedure for State Funded Grant Programs (FDOT Topic No. 750-000-002). g. The Recipient will provide copies of the final design plans and specifications and final bid documents to the Department's Construction Project Manager prior to commencing construction of the Project. The Department will specify the number of copies required and the required format. h. The Recipient shall require the Recipient's contractor to post a payment and performance bond in accordance with applicable law. i. The Recipient shall be responsible to ensure that the construction work under this Agreement is performed in accordance with the approved construction documents, and that it will meet all applicable Recipient and Department standards. 1• Upon completion of the work authorized by this Agreement, the Recipient shall notify the Department in writing of the completion of construction of the Project; and for all design work that originally required certification by a Professional Engineer, this notification shall contain an Engineers Certification of Compliance, signed and sealed by a Professional Engineer, the form of which is attached hereto and incorporated herein as Exhibit "C", Engineers Certification of Completion. The certification shall state that work has been completed in compliance with the Project construction plans and specifications. If any deviations are found from the approved plans, the certification shall include a list of all deviations along with an explanation that justifies the reason to accept each deviation. k. The Recipient shall provide the Department with as -built plans of any portions of the Project funded through the Agreement prior to final inspection. 11. Maintenance Obligations: In the event the Project includes construction then the following provisions are incorporated into this Agreement: a. The Recipient agrees to maintain any portion of the Project not located on the State Highway System constructed under this Agreement for its useful life. If the Recipient constructs any improvement on Department right-of-way, the Recipient ❑ shall ❑ shall not maintain the improvements located on the Department right-of-way made for their useful life. If the Recipient is required to maintain Project improvements located on the Department right-of-way beyond final acceptance, then Recipient shall, prior to any disbursement of the State funding provided under this Agreement, also execute a Maintenance Memorandum of Agreement in a form that is acceptable to the Department. The Recipient has agreed to the foregoing by resolution, and such resolution is attached and incorporated into this Agreement as Exhibit "E". This provision will survive termination of this Agreement. 12. State Single Audit: The administration of resources awarded through the Department to the Recipient by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency inspector general, the Auditor General, or any other state official. The Recipient shall comply with all audit and audit reporting requirements as specified below. a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures to monitor the Recipient's use of state financial assistance may include but not be limited to on- site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to state financial assistance awarded through Page 7 of 14 88 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 the Department by this Agreement. By entering into this Agreement, the Recipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, the Department of Financial Services (DFS) or the Auditor General. b. The Recipient, a nonstate entity as defined by Section 215.97(2)(n), Florida Statutes, as a recipient of state financial assistance awarded by the Department through this Agreement is subject to the following requirements: i. In the event the Recipient meets the audit threshold requirements established by Section 215.97, Florida Statutes, the Recipient must have a State single or project -specific audit conducted for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit "D" to this Agreement indicates state financial assistance awarded through the Department by this Agreement needed by the Recipient to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a fiscal year, the Recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department by this Agreement, other state agencies and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. ii. In connection with the audit requirements, the Recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. iii. In the event the Recipient does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, the Recipient is exempt for such fiscal year from the state single audit requirements of Section 215.97, Florida Statutes. However, the Recipient must provide a single audit exemption statement to the Department at FDOTSingleAudit@dot.state.fl.us no later than nine months after the end of the Recipient's audit period for each applicable audit year. In the event the Recipient does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, in a fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Recipient's resources (i.e., the cost of such an audit must be paid from the Recipient's resources obtained from other than State entities). iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, copies of financial reporting packages required by this Agreement shall be submitted to: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, FL 32399-0405 Email: FDOTSingleAudit(a,,dot.state.fl.us And State of Florida Auditor General Local Government Audits/342 111 West Madison Street, Room 401 Tallahassee, FL 32399-1450 Email: flaudgen localgovt(a�aud.state.fl.us Page 8 of 14 89 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 v. Any copies of financial reporting packages, reports or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. vi. The Recipient, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Recipient in correspondence accompanying the reporting package. vii. Upon receipt, and within six months, the Department will review the Recipient's financial reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate corrective action on all deficiencies has been taken pertaining to the state financial assistance provided through the Department by this Agreement. If the Recipient fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate corrective action to enforce compliance. viii. As a condition of receiving state financial assistance, the Recipient shall permit the Department, or its designee, DFS or the Auditor General access to the Recipient's records including financial statements, the independent auditor's working papers and project records as necessary. Records related to unresolved audit findings, appeals or litigation shall be retained until the action is complete or the dispute is resolved. c. The Recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department, or its designee, DFS or the Auditor General access to such records upon request. The Recipient shall ensure that the audit working papers are made available to the Department, or its designee, DFS or the Auditor General upon request for a period of five years from the date the audit report is issued unless extended in writing by the Department. 13. Restrictions, Prohibitions, Controls and Labor Provisions: a. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. b. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. c. An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined by the Department to be a non -responsible contractor may not submit a bid or perform work for the construction or repair of a public building or public work on a contract with the Recipient. d. No funds received pursuant to this Agreement may be expended for lobbying the Florida Legislature, judicial branch, or any state agency, in accordance with Section 216.347, Florida Statutes. e. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation will be cause for unilateral cancellation of this Agreement. Page 9 of 14 90 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT f. The Recipient shall: 525-010-60 PROGRAM MANAGEMENT 01/18 i. Utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the Recipient during the term of the contract; and ii. Expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. g. The Recipient shall comply and require its contractors and subcontractors to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project. 14. Indemnification and Insurance: a. It is not intended by any of the provisions of any part of this Agreement to create in the public or any member thereof, a third party beneficiary under this Agreement, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement. The Recipient guaranties the payment of all just claims for materials, supplies, tools, or labor and other just claims against the Recipient or any subcontractor, in connection with this Agreement. Additionally, to the extent permitted by law and as limited by and pursuant to the provisions of Section 768.28, Florida Statutes, the Recipient agrees to indemnify and hold harmless the Department , including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Recipient and persons employed or utilized by the Recipient in the performance of this Agreement. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Recipient's sovereign immunity. Additionally, the Recipient agrees to include the following indemnification in all contracts with contractors/subcontractors and consultants/subconsultants who perform work in connection with this Agreement: "To the fullest extent permitted by law, the Recipient's contractor/consultant shall indemnify and hold harmless the Recipient and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the contractor or consultant and persons employed or utilized by the contractor or consultant in the performance of this Agreement. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida or the Recipient's sovereign immunity." b. The Recipient shall provide Workers' Compensation Insurance in accordance with Florida's Workers' Compensation law for all employees. If subletting any of the work, ensure that the subcontractor(s) and subconsultants have Workers' Compensation Insurance for their employees in accordance with Florida's Workers' Compensation law. If using "leased employees" or employees obtained through professional employer organizations ("PEO's"), ensure that such employees are covered by Workers' Compensation insurance through the PEO's or other leasing entities. Ensure that any equipment rental agreements that include operators or other personnel who are employees of independent contractors, sole proprietorships or partners are covered by insurance required under Florida's Workers' Compensation law. c. If the Recipient elects to self -perform the Project, and such self -performance is approved by the Department in accordance with the terms of this Agreement, the Recipient may self -insure and proof of self-insurance shall be provided to the Department. If the Recipient elects to hire a contractor or consultant to perform the Project, then the Recipient shall, or cause its contractor or consultant to carry Commercial General Liability insurance providing continuous coverage for all work or operations performed under the Agreement. Such insurance shall be no more restrictive than that provided by the latest occurrence form edition of the Page 10 of 14 91 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed for use in the State of Florida. Recipient shall, or cause its contractor to cause the Department to be made an Additional Insured as to such insurance. Such coverage shall be on an "occurrence" basis and shall include Products/Completed Operations coverage. The coverage afforded to the Department as an Additional Insured shall be primary as to any other available insurance and shall not be more restrictive than the coverage, afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy. The limits of coverage described herein shall apply fully to the work or operations performed under the Agreement, and may not be shared with or diminished by claims unrelated to the Agreement. The policy/ies and coverage described herein may be subject to a deductible and such deductibles shall be paid by the Named Insured. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self -Insured Retention unless the Recipient is a state agency or subdivision of the State of Florida that elects to self -perform the Project. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, the Department shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. d. When the Agreement includes the construction of a railroad grade crossing, railroad overpass or underpass structure, or any other work or operations within the limits of the railroad right-of-way, including any encroachments thereon from work or operations in the vicinity of the railroad right-of-way, the Recipient shall, or cause its contractor to, in addition to the insurance coverage required above, procure and maintain Railroad Protective Liability Coverage (ISO Form CG 00 35) where the railroad is the Named Insured and where the limits are not less than $2,000,000 combined single limit for bodily injury and/or property damage per occurrence, and with an annual aggregate limit of not less than $6,000,000. The railroad shall also be added along with the Department as an Additional Insured on the policy/ies procured pursuant to the paragraph above. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, both the Department and the railroad shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The insurance described herein shall be maintained through final acceptance of the work. Both the Department and the railroad shall be notified in writing within ten days of any cancellation, notice of cancellation, renewal, or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights the Department may have. e. When the Agreement involves work on or in the vicinity of utility -owned property or facilities, the utility shall be added along with the Department as an Additional Insured on the Commercial General Liability policy/ies procured above. 15. Miscellaneous: a. In no event shall any payment to the Recipient constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the Recipient and the making of such payment by the Department, while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. b. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In such an instance, the remainder would then continue to conform to the terms and requirements of applicable law. c. The Recipient and the Department agree that the Recipient, its employees, contractors, subcontractors, consultants, and subconsultants are not agents of the Department as a result of this Agreement. Page 11 of 14 92 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 01/18 d. By execution of the Agreement, the Recipient represents that it has not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. e. Nothing in the Agreement shall require the Recipient to observe or enforce compliance with any provision or perform any act or do any other thing in contravention of any applicable state law. If any of the provisions of the Agreement violate any applicable state law, the Recipient will at once notify the Department in writing in order that appropriate changes and modifications may be made by the Department and the Recipient to the end that the Recipient may proceed as soon as possible with the Project. f. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute the same Agreement. A facsimile or electronic transmission of this Agreement with a signature on behalf of a party will be legal and binding on such party. g. The Department reserves the right to unilaterally terminate this Agreement for failure by the Recipient to comply with the provisions of Chapter 119, Florida Statutes. h. The Recipient agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes i. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. In the event of a conflict between any portion of the contract and Florida law, the laws of Florida shall prevail. The Recipient agrees to waive forum and venue and that the Department shall determine the forum and venue in which any dispute under this Agreement is decided. J• This Agreement does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, Florida Statutes. 16. Exhibits. a. Exhibits A, B, D, and E, and Attachment F are attached to and incorporated into this Agreement. b. ® The Project will involve construction, therefore, Exhibit "C", Engineer's Certification of Compliance is attached and incorporated into this Agreement. c. ❑ A portion or all of the Project will utilize the Department's right-of-way and, therefore, Exhibit F, Terms and Conditions of Construction in Department Right -of -Way, is attached and incorporated into this Agreement. d. ❑ The following Exhibit(s), in addition to those listed in 16.a. and 16.b., are attached and incorporated into this Agreement: e. Exhibit and Attachment List Exhibit A: Project Description and Responsibilities Exhibit B: Schedule of Financial Assistance *Exhibit C: Engineer's Certification of Compliance Exhibit D: State Financial Assistance (Florida Single Audit Act) Exhibit E: Recipient Resolution *Exhibit F: Terms and Conditions of Construction in Department Right -of -Way *Exhibit G: Alternative Pay Method Attachment F — Contract Payment Requirements *Additional Exhibit(s): *Indicates that the Exhibit is only attached and incorporated if applicable box is selected. Page 12 of 14 93 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT The remainder of this page intentionally left blank. Page 13 of 14 525-010-60 PROGRAM MANAGEMENT 01/18 94 IN WITNESS WHEREOF, the parties have executed this Agreement on the date(s) below. BOARD OF COUNTY COMMISSIONERS STATE OF FLORIDA INDIAN RIVER COUNTY DEPARTMENT OF TRANSPORTATION (Name of RECIPIENT) BY: BY: TITLE: CHAIRMAN TITLE: DIRECTOR OF TRANSP. DEVELOPMENT Print Name: BOB SOLARI Print Name: STACY L. MILLER, P.E, Date: Date: OFFICE OF THE GENERAL COUNSEL ATTEST: LEGAL REVIEW: Jeffrey R. Smith, Clerk of Court & Comptroller By: Deputy Clerk APPROVED AS TO FORM & LEGAL SUFFICIENCY: Recipient's LEGAL REVIEW: Print Name: WILLIAM K. DEBRAAL DEPUTY COUNTY ATTORNEY 95 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES FPN: 436379-1-54-01 525-010-60 PROGRAM MANAGEMENT 09/17 Page 1 of 1 This exhibit forms an integral part of the State -Funded Grant Agreement between the State of Florida, Department of Transportation and INDIAN RIVER COUNTY (the Recipient) PROJECT LOCATION: ❑ The project is on the National Highway System. ❑ The project is on the State Highway System. PROJECT LENGTH AND MILE POST LIMITS: 2.526 MILES PROJECT DESCRIPTION: 66TH Avenue Roadway Widening from 49th Street to 69th Street. This Project will consist of construction (widening) of 66th Avenue from a 2 lane to a 4 lane divided highway. The Project services will include, but is not limited to widening, installation of exclusive turn lanes at major intersections, utility relocation, bridge replacement and rehabilitation, installation of sidewalks, landscape, drainage improvements, and transit infrastructure SPECIAL CONSIDERATIONS BY RECIPIENT: The Agency is required to provide a copy of the design plans for the Department's review and approval to coordinate permitting with the Department, and notify the Department prior to commencement of any right-of-way activities. The Recipient shall commence the project's activities subsequent to the execution of this Agreement and shall perform in accordance with the following schedule: a) Construction to be completed by June 30, 2021 If this schedule cannot be met, the Recipient will notify the Department in writing with a revised schedule or the project is subject to the withdrawal of funding. SPECIAL CONSIDERATIONS BY DEPARTMENT: 96 EXHIBIT A DELIVERABLES 66th AVENUE ROWADWAY WIDENING FROM 49TH STREET TO 69TH STREET INDIAN RIVER COUNTY, FL FM# 436379-1-54-01 * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 97 ITEM ESTIMATED QTYS UNIT PHASE 1A: STA 294+93 TO STA 354+00 ROADWAY IMPROVEMENTS 101-1 MOBILIZATION 1 LS 102-1 MAINTENANCE OF TRAFFIC 1 LS 102-99 CHANGEABLE VARIABLE MESSAGE SIGN (4) 3760 PD 104-2 PREVENT, CONTROL & ABATEMENT OF EROSION AND WATER POLLUTION 1 LS 110-1-1 CLEARING AND GRUBBING 1 LS 110-4 REMOVAL OF EXISTING CONCRETE 2 EA 120-1 REGULAR EXCAVATION 5801 CY 120-5 CHANNEL EXCAVATION (LAKE EXCAVATION) 35755 CY 120-6 EMBANKMENT, COMPACTED IN PLACE 89721 CY 121-70 FLOWABLE FILL 100 CY 160-4 TYPE B STABILIZATION SHOULDER (LBR -40) 82243 SY 285-7-09 OPTIONAL BASE , BASE GROUP 09 64018 SY 286-1 TURNOUT CONSTRUCTION 619 SY 286-2 TURNOUT CONSTRUCTION -ASPHALT 135 TN 334-1-13 SUPERPAVE ASPHALTIC CONCRETE, TRAFFIC C (1-3/4" THICK) 6402 TN 337-7-82 TYPE FC -9.5 ASPHALT CONCRETE FRICTION COURSE,TRAFFIC C, (PG 76-22, PMA) (1-1/4" THICK) 5282 TN 339-1 MISCELLANEOUS ASPHALT PAVEMENT 56 TN 350-3-5 PLAIN CEMENT CONCRETE 6" 743 SY 400-1-2 CONCRETE CLASS I ENDWALLS 8 CY 425-1-351 INLET, CURB, TYPE P-5, <10' 8 EA 425-1-361 INLET, CURB, TYPE P-6, <10' 13 EA 425-1-451 INLET, CURB, TYPE J-5, <10' 5 EA 425-100 (CONFLICT STRUCTURE) 2 EA 425-1-461 INLET, CURB, TYPE J-6 < 10' 4 EA 425-1-521 INLET, DITCH BOTTOM, TYPE C < 10' 7 EA 425-1-542 (CONTROL STRUCTURE) 3 EA 425-2-41 MANHOLES, P-7, < 10' 3 EA 425-2-71 MANHOLES, J-7, < 10' 1 EA 425-2-73 MANHOLES, J-7, PARTIAL 1 EA 425-1-521A MANHOLES, J-7, PARTIAL 1 EA 430-175-118 PIPE CULVERT. OPTION MATERIAL, ROUND, 18"S/CD (RCP) 2356 LF 430-175-118A PIPE CULVERT. OPTION MATERIAL, ROUND, 18"S/CD (CAP) 140 LF 430-175-124 PIPE CULVERT. OPTION MATERIAL, ROUND, 24"S/CD (RCP) 1191 LF 430-175-124A PIPE CULVERT. OPTION MATERIAL ROUND, 24"S/CD (CAP) 60 LF 430-175-130 PIPE CULVERT. OPTION MATERIAL, ROUND, 30"S/CD (RCP) 1398 LF 430-175-130A PIPE CULVERT. OPTION MATERIAL, ROUND, 30"S/CD (CAP) 20 LF 430-175-136 PIPE CULVERT. OPTION MATERIAL ROUND, 36"S/CD (RCP) 799 LF 430-175-142 PIPE CULVERT. OPTION MATERIAL ROUND, 42"S/CD (RCP) 600 LF 430-175-148 PIPE CULVERT. OPTION MATERIAL ROUND, 48"S/CD (RCP) 392 LF 430-175-160 PIPE CULVERT. OPTION MATERIAL ROUND, 60"S/CD (RCP) 379 LF 430-964-3 PIPE CULVERT, SCHEDULE 80 PVC, ROUND, 8" 31 LF 430-982-125 MITERED END SECTION, RCP, 18" 18 EA 440-1-10 UNDERDRAIN WITH SOCK FILTER (4" DIAMETER) 697 LF 440-1-10A UNDERDRAIN WITH SOCK FILTER (8" DIAMETER) 257 LF 440-1-106 UNDERDRAIN WITH SOCK FILTER (10" DIAMETER) 27 LF 440-1-10C UNDERDRAIN WITH SOCK FILTER (12" DIAMETER) 48 LF 514-71-2 PLASTIC FILTER FABRIC STABILIZATION 351 SY 520-1-7 CONCRETE CURB AND GUTTER, TYPE E (MODIFIED) 368 LF 520-1-10 CONCRETE CURB AND GUTTER, TYPE F 24341 LF 522-2 CONCRETE SIDEWALK FIBER REINFORCED 6" THICK 5572 SY 523-2 PATTERNED PAVEMENT, CONCRETE, NON -VEHICULAR AREAS 3160 SY 530-3-3 RIPRAP, RUBBLE, BANK AND SHORE 820 TN 536-1-1 GUARDRAIL, ROADWAY (INCLUDES PIPE RAIL FULL LENGTH) 1867 LF 536-8 GUARDRAIL- BRIDGE ANCHORING ASSEMBLY, FURNISH AND INSTALL 1 EA 536-73 GUARDRAIL REMOVAL 280 LF * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 97 EXHIBIT A DELIVERABLES 66th AVENUE ROWADWAY WIDENING FROM 49TH STREET TO 69TH STREET INDIAN RIVER COUNTY, FL FM# 436379-1-54-01 98 The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. ITEM ESTIMATED QTYS UNIT 536-82 GUARDRAIL ANCHORAGE- CONCRETE BARRIER WALL 3 EA 536-85-24 GUARDRAIL END ANCHORAGE ASSEMBLY- PARALLEL 3 EA 536-85-25 GUARDRAIL END ANCHORAGE ASSEMBLY- TYPE II 2 EA 550-10-918 FENCE, RELOCATE EXISTING 502 LF 550-10-222 FENCING TYPE B, 5.1-6.0' WNINYL COATING 3325 LF 550-60-214 FENCE GATE, TYPE B SINGLE, 18.1-20.00' OPENING 6 EA 570-1-1 PERFORMANCE TURF - SOD (ST. AUGUSTINE) 17429 SY 570-1-2 PERFORMANCE TURF - SOD (BAHIA) 82650 SY 700-1-5 SINGLE POST SIGN, RELOCATED 2 AS 700-1-60 SINGLE POST SIGN, REMOVED 20 AS 700-20-11 SINGLE POST SIGN, F&I, GROUND MOUNT, UP TO 12 SF 26 AS 700-20-13 SINGLE POST SIGN, F&I, GROUND MOUNT, 21-30 SF 4 AS 706-3 RETRO -REFLECTIVE PAVEMENT MARKERS (BI-DIR, AMBER/AMBER) 880 EA 706-3A RETRO -REFLECTIVE PAVEMENT MARKERS (BI-DIR, WHITE/RED) 445 EA 711-11-121 SOLID TRAFFIC STRIP (6" WHITE) THERMOPLASTIC 4.09 NM 711-11-122 SOLID TRAFFIC STRIP (8" WHITE) THERMOPLASTIC 0.513 NM 711-11-123 SOLID TRAFFIC STRIP (12" WHITE) THERMOPLASTIC 683 LF 711-11-124 SOLID TRAFFIC STRIP (18" WHITE) THERMOPLASTIC 715 LF 711-11-125 SOLID TRAFFIC STRIP (24" WHITE) THERMOPLASTIC 136 LF 711-11-131 SKIP TRAFFIC STRIP (6" WHITE 10' - 30') THERMOPLASTIC 2.132 GM 711-11-141 SKIP TRAFFIC STRIP (6" WHITE 6' - 10') THERMOPLASTIC 0.485 GM 711-11-170 TURN ARROWS, THERMOPLASTIC 28 EA 711-11-170A TURN ARROWS, THERMOPLASTIC, U-TURN 23 EA 711-11-221 SOLID TRAFFIC STRIPE (6" YELLOW) THERMOPLASTIC 3.95 NM 711-11-224 SOLID TRAFFIC STRIPE (18" YELLOW) THERMOPLASTIC 202 LF 711-11-241 SKIP TRAFFIC STRIP (6" YELLOW 6' - 10') THERMOPLASTIC GAP EXTENSION 0.334 GM 1050-11-224 12" PVC REUSE WATER MAIN 374 LF 1050-11-921 17"x28" METER BOX 2 EA 1080-11-201 4" MECHANICAL JOINT GATE VALVE 2 EA 1080-11-403 12"X12" TAPPING SLEEVE AND VALVE 2 EA 1080-11-404 12" MECHANICAL JOINT GATE VALVE 2 EA 1610-14 FITTINGS 1 TN BRIDGE IMPROVEMENTS 53TH STREET OVER LATERAL "A" CANAL 110-3 DEMOLITION AND REMOVAL EXISTING BRIDGE 1 LS SUPERSTRUCTURE 400-2-4 CLASS II CONCRETE FOR CLOSURE POURS BETWEEN DECK UNITS 15 CY 415-1-4 REINFORCING STEEL 990 LBS 450-88-18A PRESTRESSED PRECAST DECK UNITS (18" X 4'-3" X 36-0") (12 REQUIRED) 432 LF 450-88-18B PRESTRESSED PRECAST DECK UNITS (18" X 4'-6" X 36-0") (2 REQUIRED) 72 LF 460-70-2 ALUMINUM BICYCLE BULLET BARRIER RAILING 74 LF 521-5-1 CONCRETE TRAFFIC RAILING BARRIER- (32" F SHAPE) 37 LF 521-5-4 CONCRETE TRAFFIC RAILING BARRIER- (32" VERTICAL SHAPE) 37 LF 521-72-3 SHOULDER CONCRETE BARRIER WALL (INDEX 410- CANTALEVER WALL) 66 LF SUBSTRUCTURE 400-2-5 CLASS II CONCRETE FOR PILE CAPS 76 CY 415-1-5 REINFORCING STEEL 12122 LBS 455-33-2 PRESTRESSED PILE 18" SQUARE X 70'-0" MINUMUM (TEST PILE- ABUTEMENT) (2 EA) 140 LF 455-34-2A PRESTRESSED PILE 18" SQUARE X 55'-0" MINUMUM (TEST PILE- ABUTEMENT) (19 EA) 1045 LF 455-34-2B PRESTRESSED PILE 14" SQUARE X 50'-0" MINUMUM (TEST PILE- ABUTEMENT) (12 EA) 600 LF 455-14-5 8" X 8'-0 X 12'-0" SHEET WALL (26 EA) 312 LF SIDEWALKS 400-2-4 CLASS 0 CONCRETE 8 CY 415-1-4 REINFORCING STEEL 343 LBS 339-1 MISCELLANEOUS ASPHALT 2 TN 400-2-10 CLASS II CONCRETE 124 CY 415-1-9 REINFORCING STEEL 19570 LBS 530-3-3 ROCK RUBBLE (CANAL EXCAVATION AS REQUIRED SHALL BE INCLUDED IN THE COST ROCK RUBBLE) 1232 TN 715-2117 2" PVC CONDUIT 152 LF 98 The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. EXHIBIT A DELIVERABLES 66th AVENUE ROWADWAY WIDENING FROM 49TH STREET TO 69TH STREET INDIAN RIVER COUNTY, FL FM# 436379-1-54-01 * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 99 ITEM ESTIMATED QTYS UNIT 66TH AVENUE OVER "NORTH RELIEF" CANAL 110-3 DEMOLITION AND REMOVAL OF EXISTING BRIDGE 1 LS SUPERSTRUCTURE 400-2-4 CLASS II CONCRETE FOR CLOSURE POURS BETWEEN DECK UNITS 59 CY 415-1-4 REINFORCING STEEL 3546 LBS 450-88-15A PRESTRESSED PRECAST DECK UNITS (15" X 4'-5" X 14'-0") (48 REQUIRED) 672 LF 450-88-15B PRESTRESSED PRECAST DECK UNITS (15" X 4'-8" X 14'-0") (4 REQUIRED) 56 LF 450-88-15C PRESTRESSED PRECAST DECK UNITS (18" X 4'-5" X 34'-0") (24 REQUIRED) 816 LF 450-88-15D PRESTRESSED PRECAST DECK UNITS (18" X 4'-8" X 34'-0") (2 REQUIRED) 68 LF 460-70-2 ALUMINUM BICYCLE BULLET BARRIER RAILING 250 LF 521-5-1 CONCRETE TRAFFIC RAILING, BARRIER - (32" F SHAPE) 125 LF 521-5-4 CONCRETE TRAFFIC RAILING, BARRIER - (32" VERTICAL SHAPE) 125 LF 521-72-42 CONCRETE TRAFFIC RAILING BARRIER (SHOULDER) W/ SPREAD FOOTING (INDEX 410) 75.33 LF SUBSTRUCTURE 400-2-5 CLASS II CONCRETE FOR PILE CAPS 216 CY 415-1-5 REINFORCING STEEL 40298 LBS 455-34-3A PRESTRESSED PILE 18" SQUARE X 75'-0" MINUMUM (TEST PILE- ABUTMENT) (1 EA) 75 LF 455-34-38 PRESTRESSED PILE 18" SQUARE X 60'-0" MINUMUM (ABUTMENT) (33 EA) 1980 LF 455-34-3C PRESTRESSED PILE 14" SQUARE X 30'-0" MINUMUM (WING BENT) (12 EA) 360 LF 455-34-3D PRESTRESSED PILE 18" SQUARE X 100'-0" MINUMUM (TEST PILE- INTERMEDIATE BENT) (1 EA) 100 LF 455-34-3E PRESTRESSED PILE 18" SQUARE X 85'-0" MINUMUM (TEST PILE- INTERMEDIATE BENT) (41 EA) 3485 LF 455-13-3 8" X 8'-0 X 14'-0" SHEET WALL (40 EA) 560 LF SIDEWALKS AND MEDIANS 400-2-4 CLASS II CONCRETE 164 CY 415-1-4 REINFORCING STEEL 7252 LBS APPROACH SLABS 339-1 MISCELLANEOUS ASPHALT 7 TN 400-2-10 CLASS II CONCRETE 260 CY 415-1-9 REINFORCING STEEL 57030 LBS 530-78 REVETMENT MAT CANAL EXCAVATION AS REQUIRED SHALL BE INCLUDED 14000 SF 715-2117 2" PVC CONDUIT 630 LF 57TH STREET OVER LATERAL "A" CANAL 110-3 DEMOLITION AND REMOVAL OF EXISTING BRIDGE 1 LS SUPERSTRUCTURE 460-70-2 ALUMINUM BICYCLE BULLETE BARRIER RAILING 41 LF 521-5-1 CONCRETE TRAFFIC RAILING BARRIER- (32" F SHAPE) 41 LF 521-5-4 CONCRETE TRAFFIC RAILING BARRIER- (32" VERTICAL SHAPE) 41 LF 521-72-3 SHOULDER CONCRETE BARRIER WALL (INDEX 410- CANTALEVER WALL) 47.333 LF SIDEWALKS 400-2-4 CLASS II CONCRETE 6 CY 415-1-9 REINFORCING STEEL 2553 LBS APPROACH SLABS 400-2-10 CLASS II CONCRETE 58 CY 415-1-9 REINFORCING STEEL 11380 LBS 715-2-117 4" PVC CONDUIT 156 LF * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 99 EXHIBIT A DELIVERABLES 66th AVENUE ROWADWAY WIDENING FROM 49TH STREET TO 69TH STREET INDIAN RIVER COUNTY, FL FM# 436379-1-54-01 * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 100 ITEM ESTIMATED QTYS UNIT PHASE 113 STA 354+00 TO STA 444+57.04 101-1 MOBILIZATION 1 LS 102-1 MAINTENANCE OF TRAFFIC 1 LS 102-99 CHANGEABLE VARIABLE MESSAGE SIGN (4) 1880 PD 104-2 PREVENT, CONTROL & ABATEMENT OF EROSION AND WATER POLLUTION 1 LS 110-1-1 CLEARING AND GRUBBING 74.6 AC 110-7-1 MAILBOX F&I 40 EA 120-1 REGULAR EXCAVATION 80625 CY 120-4 SUBSOIL EXCAVATION 3198 CY 120-5 CHANNEL EXCAVATION 890 CY 120-6 EMBANKMENT 127054 CY 160-4 TYPE B STABILIZATION 122000 SY 162-1-3 PREPARED SOIL LAYER (SPECIAL DEPTH) 1000 CY 285-709 CEMENTED COQUINA (LBR 100) (10") 108600 SY 286-1 TURNOUT CONSTRUCTION 1978 SY 334-1-13 SUPERPAVE ASPHALTIC CONCRETE, (SP 12.5) (TRAFFIC C) (1.75") 9987 TN 337-7-82 TYPE FC -9.5 ASPHALT CONCRETE FRICTION COURSE,TRAFFIC C, (PG 76-22, PMA) (1-1/4" THICK) 7136 TN 339-1 MISCELLANEOUS APSHALT PAVEMENT 34 TN 400-1-2 CLASS I CONCRETE (ENDWALL) 13 CY 400-2-2 CLASS II CONCRETE (ENDWALL) 40 CY 400-4-1 REINFORCED CONCRETE BOX CULVERT (12' X 10') 72 LF 415-1-1 REINFORCING STEEL (ROADWAY) 3510 LB 425-1-351 INLET, CURB, TYPE P-5, <10' 37 EA 425-1-361 INLET, CURB, TYPE P-6, <10' 23 EA 425-1-451 INLET, CURB, TYPE J-5, <10' 2 EA 425-1-451A INLET, CURB, TYPE J-5, <10' (CONTROL STRUCTURE W/ INTERNAL WEIR) 2 EA 425-1-461 INLET, CURB, TYPE J-6 < 10' 7 EA 425-1-462 INLET, CURB, TYPE J-6 > 10' 2 EA 425-1-521 INLET, DITCH BOTTOM, TYPE C < 10' 17 EA 425-1-521A INLET, DITCH BOTTOM, TYPE C < 10' (CONTROL STRUCTURE W/ EXTERNAL SKIMMER) 3 EA 425-1-541 INLETS, DITCH BOTTOM, TYPE D < 10' 1 EA 425-1-541A INLETS (DITCH BOTTOM), TYPE D < 10' (CONTROL STRUCTURE W/ EXTERNAL SKIMMER) 6 EA 425-1-599 INLETS (DITCH BOTTOM) (TYPE E) (>10')(CONTROL STRUCTURE W/ INTERNAL WEIR) 2 EA 425-1-711 INLETS (GUTTER)(VALLEY) 1 EA 425-1-910 INLETS (GUTTER)(CLOSED FLUME) 1 EA 425-2-61 MANHOLES, (P-8)(<10') 1 EA 425-2-72 MANHOLES, (J-7) (>10') 1 EA 430-175-115 PIPE CULVERT (RCP) (ROUND) (15"SS) 389 LF 430-175-118 PIPE CULVERT (RCP) (ROUND) (18"SS) 7392 LF 430-175-118A PIPE CULVERT (CAP) (ROUND) (18"SS) 120 LF 430-175-124 PIPE CULVERT (RCP) (ROUND) (24"SS) 2733 LF 430-175-124A PIPE CULVERT (CAP) (ROUND) (24"SS) 123 LF 430-175-130 PIPE CULVERT (RCP) (ROUND) (30"SS) 3455 LF 430-175-136 PIPE CULVERT (RCP) (ROUND) (36"SS) 1540 LF 430-175-136A PIPE CULVERT (CAP) (ROUND) (36"SS) 60 LF 430-175-142 PIPE CULVERT (RCP) (ROUND) (42"SS) 137 LF 430-175-142A PIPE CULVERT (CAP) (ROUND) (42"SS) 40 LF 430-175-148 PIPE CULVERT (RCP) (ROUND) (48"SS) 240 LF 430-175-148A PIPE CULVERT (CAP) (ROUND) (48"SS) 20 LF 430-175-160 PIPE CULVERT (RCP) (ROUND) (60"SS) 1157 LF 430-175-166 PIPE CULVERT (RCP) (ROUND) (66"SS) 408 LF 430-175-215 PIPE CULVERT (ERCP) (12" X 18" SS) 60 LF 430-175-218 PIPE CULVERT (ERCP) (14" X 23" SS) 141 LF 430-175-236 PIPE CULVERT (ERCP) (29" X 45" SS) 374 LF 430-200-43 FLARED END SECTION (CONC.) (60") 3 EA 430-964-3 PVC PIPE (8") (SCH 80) 1663 LF 430-982-123 MITERED END SECTION (CONC.) (15" CD) 7 EA 430-982-125 MITERED END SECTION (CONC.) (18" CD) 12 EA 430-982-623 MITERED END SECTION (CONC.) (12"X18" CD) 2 EA 430-982-625 MITERED END SECTION (CONC.) (14"X23" CD) 6 EA 440-1-60 ROCK DRAIN 590 LF * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 100 EXHIBIT A DELIVERABLES 66th AVENUE ROWADWAY WIDENING FROM 49TH STREET TO 69TH STREET INDIAN RIVER COUNTY, FL FM# 436379-1-54-01 101 * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. ITEM ESTIMATED QTYS UNIT 520-1-10 CONCRETE CURB & GUTTER (TYPE F) 26665 LF 520-1-11 CONCRETE CURB & GUTTER (TYPE F) (MOD.) 14915 LF 522-2 CONCRETE SIDEWALK, 6" THICK 13152 SY 527-2 DETECTABLE WARNINGS 187 SF 530-3-4 RIPRAP, RUBBLE (F&I) (DITCH LINING) 1815 TN 536-1-1 GUARDRAIL (ROADWAY) 698 LF 536-85-22 GUARDRAIL END ANCHORAGE ASSEMBLY (MELT) 2 EA 536-85-25 GUARDRAIL END ANCHORAGE ASSEMBLY (TYPE 11) 2 EA 536-85-30 GUARDRAIL END ANCHORAGE ASSEMBLY (ET -2000) 4 EA 550-10-110A FENCING (TYPE A) (5.0') (STANDARD) 256 LF 550-10-110B FENCING (TYPE A) (4.0') (STANDARD) 328 LF 550-10-220 FENCING (TYPE B) (6.0') (STANDARD) 661 LF 550-10-222 FENCING (TYPE B) (6.0') (WITH VINYL COATING) 6062 LF 550-10-410A FENCING (WOOD) (4.0') (3 RAIL SPLIT RAIL) 267 LF 550-10-410B FENCING (WOOD) (5.0') (3 RAIL SPLIT RAIL) 696 LF 550-60-213 FENCE GATE (TYPE B) (SINGLE) (16.0' OPENING) 1 EA 550-60-225 FENCE GATE (TYPE B) (DOUBLE) (24.0' OPENING) 3 EA 550-60-912 FENCE GATE (WOOD) (SINGLE) (10.0' OPENING) 1 EA 570-1-2A PERFORMANCE TURF (SOD) (BAHIA) 175168 SY 630-1-11 CONDUIT (SIGNAL) (F & I) (OPEN TRENCH) 160 LF 630-1-12 CONDUIT (SIGNAL) (F & I) (DIRECTIONAL BORE) 1725 LF 630-2-11A CONDUIT (OPEN TRENCH) (F & I) (2") 8100 LF 630-2-11B CONDUIT (OPEN TRENCH) (F) (2") 8100 LF 632-7-1 CABLE (SIGNAL) (F & I) 1 PI 633-1-123 FIBER OPTIC CABLE (F & I) (UNDERGROUND) (49-96 FIBERS) 9100 LF 633-2-31 FIBER OPTIC CONNECTION (SPLICE) 1728 EA 633-2-32 FIBER OPTIC CONNECTION (TERMINATION) 96 EA 635-2-12 PULL AND SPLICE BOX (F&I) (17" X 30") (PULL BOX) 16 EA 635-2-13 PULL AND SPLICE BOX (F&I) (30" X 48") (SLACK BOX) 3 EA 635-2-11 PULL AND SPLICE BOX (F&I) (TRAFFIC SIGNAL) 15 EA 639-1-111 ELECTRICAL POWER SERVICE (SIGNALS) (ABOVE GROUND) (METER PURCHASED BY CONTRACTOR) 1 AS 639-2-1 ELECTRICAL SERVICE WIRE (F & I) 1 LS 639-3-11 ELECTRICAL SERVICE DISCONNECT (F & I) (POLE MOUNTED) 1 EA 641-2-12 PRESTRESSED CONC. POLE (F & I) (TYPE P-11 SERVICE POLE) 1 EA 646-1-11 ALUMINUM SIGNAL POLES (PEDESTAL) 3 EA 649-31-106 MAST ARM (F & I) (WIND SPEED 150 W/O BACKPLATES) (W/ LUMINAIRE) (ARM LENGTH 36') 1 EA 649-31-107 MAST ARM (F & I) (WIND SPEED 150 W/O BACKPLATES) (W/ LUMINAIRE) (ARM LENGTH 46') 1 EA 649-31-108 MAST ARM (F & I) (WIND SPEED 150 W/O BACKPLATES) (W/ LUMINAIRE) (ARM LENGTH 60') 1 EA 649-31-109 MAST ARM (F & I) (WIND SPEED 150 W/O BACKPLATES) (W/ LUMINAIRE) (ARM LENGTH 70.5') 1 EA 650-1-34 TRAFFIC SIGNAL (F & I) (3 -SECTION) (1 -WAY) (STANDARD) (POLYCARBONATE) 6 AS 650-1-38 TRAFFIC SIGNAL (F & I) (5 -SECTION) (1 -WAY) (STANDARD) (POLYCARBONATE) 4 AS 653-1-11 PEDESTRIAN SIGNAL (F & I) (LED -COUNTDOWN) (1 -WAY) 6 AS 653-1-12 PEDESTRIAN SIGNAL (F & I) (LED -COUNTDOWN) (2 -WAY) 1 AS 660-4-11 VEHICLE DETECTION SYSTEM (F & I) (VIDEO) (CABINET EQUIPMENT) 1 EA 660-4-12 VEHICLE DETECTION SYSTEM (F & I) (VIDEO) (ABOVE GROUND EQUIPMENT) 4 EA 665-11 PEDESTRIAN DETECTOR (F & I) (POLE/PEDESTAL MOUNTED) 8 EA 670-5-111 TRAFFIC CONTROLLER ASSEMBLY (F & I) (NEMA) (TYPE 5) (ONE PREEMPTION PLAN) 1 AS 682-1-133 ITS CCTV CAMERA (F & I) (DOME ENCLOSURE) (NON -PRESSURIZED) (IP) (HD) 2 EA 684-1-1 MANAGED FIELD ETHERNET SWITCH (F & I) 1 EA 685-1-11 UNITERUPTABLE POWER SUPPLY (F & I) (LINE INTERACTIVE) 1 EA 700-5-22 INTERNALLY ILLUMINATGED SIGN (F & I) (OVERHEAD MOUNT, 12-18 SF) 4 EA 700-1-11 SINGLE POST SIGN (F & I) (LESS THAN 12SF) 75 AS 700-2-12 MULTI -POST SIGN (F & I) (LESS THAN 12 - 20 SF) 2 AS 705-10-4 OBJECT MARKER, TYPE 4 12 EA 706-3 RETRO -REFLECTIVE, STD, WHITE, SOLID, 6" 1710 EA 101 * The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. EXHIBIT A DELIVERABLES 66th AVENUE ROWADWAY WIDENING FROM 49TH STREET TO 69TH STREET INDIAN RIVER COUNTY, FL FM# 436379-1-54-01 CEI CLASSIFICATIONS SR. PROJECT ENGINEER PROJECT ADMINISTRATOR SR. INSPECTOR INSPECTOR INSPECTOR AIDE CONTRACT SUPPORT SPECIALIST (CSS) QUALITY CONTROL (QC) MANAGER EARTHWORK CONSTRUCTION INSPECTOR LEVEL 1 EARTHWORK CONSTRUCTION INSPECTOR LEVEL 2 ASPHALT PAVING TECHNICIAN LEVEL 1 ASPHALT PAVING TECHNICIAN LEVEL 2 *The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 102 ITEM ESTIMATED QTYS UNIT 711-11-121 SOLID TRAFFIC STRIP (6" WHITE) THERMOPLASTIC 34414 LF 711-11-122 SOLID TRAFFIC STRIP (8" WHITE) THERMOPLASTIC 3901 LF 711-11-123 SOLID TRAFFIC STRIP (12" WHITE) THERMOPLASTIC 1205 LF 711-11-124 SOLID TRAFFIC STRIP (18" WHITE) THERMOPLASTIC 1060 LF 711-11-125 SOLID TRAFFIC STRIP (24" WHITE) THERMOPLASTIC 321 LF 711-11-131 SKIP TRAFFIC STRIP (6" WHITE 10' - 30') THERMOPLASTIC 2.737 GM 711-11-141 SKIP TRAFFIC STRIP (6" WHITE 6' - 10') THERMOPLASTIC 0.711 GM 711-11-160 THERMOPLASTIC, ST, WHITE, MESSAGE 41 EA 711-11-170 THERMOPLASTIC, ST, WHITE, ARROW 103 EA 711-11-221 SOLID TRAFFIC STRIPE (6" YELLOW) THERMOPLASTIC 7.757 NM 711-11-224 SOLID TRAFFIC STRIPE (18" YELLOW) THERMOPLASTIC 1720 LF 711-11-241 SKIP TRAFFIC STRIP (6" YELLOW 6' - 10') THERMOPLASTIC GAP EXTENSION 0.374 GM 715-1-11 LIGHTING CONDUCTORS (F & I) (INSULATED, NO. 10 OR‹) 1830 LF BRIDGE IMPROVEMENTS 61ST STREET OVER LATERAL "A"CANAL 110-3 REMOVAL OF EXISTING STRUCTURES/ BRIDGE 1 LS 400-2-4 CONCRETE CLASS II, SUPERSTRUCTURE 9 CY 400-2-5 CONCRETE CLASS II, SUBSTRUCTURE 136 CY 400-2-10 CONCRETE CLASS II, APPROACH SLABS 99 CY 400-4-4 CONCRETE CLASS IV, SUPERSTRUCTURE 23 CY 400-148 PLAIN NEOPRENE BEARING PADS 2 CF 415-1-4 REINFORCING STEEL - BRIDGE SUPERSTRUCTURE 7390 LB 415-1-5 REINFORCING STEEL - BRIDGE SUBSTRUCTURE 9520 LB 415-1-9 REINFORCING STEEL - APPROACH SLAB 20400 LB 450-3-14 PRESTRESSED SLAB UNITS, WIDTH 48", THICKNESS 18" 40 LF 450-3-24 PRESTRESSED SLAB UNITS, WIDTH 60", THICKNESS 18" 515 LF 455-34-3 PRESTRESSED CONCRETE PILING, 18" SQ 1560 LF 455-143-3 TEST PILES -PRESTRESSED CONCRETE 18" SQ 150 LF 458-1-11 BRIDGE DECK EXPANSION JOINT, NEW CONSTRUCTION, F & I, POURED JOINT WITH BACKER ROD 138 LF 521-5-1 CONCRETE TRAFFIC RAILING- BRIDGE, 32" F -SHAPE 82 LF 521-5-5 CONCRETE TRAFFIC RAILING- BRIDGE, 42" VERTICAL FACE 78 LF 65TH STREET OVER LATERAL "A" CANAL 110-3 REMOVAL OF EXISTING STRUCTURE/ BRIDGE 960 SF 400-2-4 CONCRETE CLASS II, SUPERSTRUCTURE 9 CY 400-2-5 CONCRETE CLASS II, SUBSTRUCTURE 136 CY 400-2-10 CONCRETE CLASS II, APPROACH SLABS 99 CY 400-4-4 CONCRETE CLASS IV, SUPERSTRUCTURE 23 CY 400-148 PLAIN NEOPRENE BEARING PADS 2 CF 415-1-4 REINFORCING STEEL - BRIDGE SUPERSTRUCTURE 7390 LB 415-1-5 REINFORCING STEEL - BRIDGE SUBSTRUCTURE 9520 LB 415-1-9 REINFORCING STEEL -APPROACH SLAB 20400 LB 450-3-14 PRESTRESSED SLAB UNITS, WIDTH 48", THICKNESS 18" 40 LF 450-3-24 PRESTRESSED SLAB UNITS, WIDTH 60", THICKNESS 18" 515 LF 455-34-3 PRESTRESSED CONCRETE PILING, 18" SQ 1560 LF 455-143-3 TEST PILES -PRESTRESSED CONCRETE 18" SQ 150 LF 458-1-11 BRIDGE DECK EXPANSION JOINT, NEW CONSTRUCTION, F & I, POURED JOINT WITH BACKER ROD 138 LF 521-5-1 CONCRETE TRAFFIC RAILING- BRIDGE, 32" F -SHAPE 82 LF 521-5-5 CONCRETE TRAFFIC RAILING- BRIDGE, 42" VERTICAL FACE 78 LF CEI CLASSIFICATIONS SR. PROJECT ENGINEER PROJECT ADMINISTRATOR SR. INSPECTOR INSPECTOR INSPECTOR AIDE CONTRACT SUPPORT SPECIALIST (CSS) QUALITY CONTROL (QC) MANAGER EARTHWORK CONSTRUCTION INSPECTOR LEVEL 1 EARTHWORK CONSTRUCTION INSPECTOR LEVEL 2 ASPHALT PAVING TECHNICIAN LEVEL 1 ASPHALT PAVING TECHNICIAN LEVEL 2 *The Recipient will need written approval from the Department, if deviating from the Deliverables shown in Exhibit A. 102 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT EXHIBIT "B" SCHEDULE OF FINANCIAL ASSISTANCE 525-010-60 PROGRAM MANAGEMENT 09/17 Page 1 of 2 RECIPIENT NAME & BILLING ADDRESS: INDIAN RIVER COUNTY 1801 27TH STREET, BUILDING A VERO BEACH, FLORIDA 32960 FINANCIAL PROJECT NUMBER: 436379-1-54-01 I. PHASE OF WORK by Fiscal Year: FY 2019 FY2020 FY2021 TOTAL Design- Phase 34 $ 0.00 $ 0.00 $ 0.00 $0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ % or $ 0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ % or $ 0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ or $ 0.00 Local Participation (Any applicable waiver noted in Exhibit "A") % or $ 0.00 % or $ 0.00 % or $ 0.00 % or $0.00 In -Kind Contribution $ $ $ $ 0.00 Cash $ $ $ $ 0.00 Combination In-Kind/Cash $ $ $ $ 0.00 $ 0.00 $ 0.00 $ 0.00 $0.00 Right of Way- Phase 44 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ % or $ 0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ % or $ 0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ % or $ 0.00 Local Participation (Any applicable waiver noted in Exhibit "A") or $ 0.00 or $ 0.00 or $ 0.00 or $0.00 In -Kind Contribution $ $ $ $ 0.00 Cash $ $ 0.00 $ $ 0.00 Combination In-Kind/Cash $ $ $ $ 0.00 Construction/CEI - Phase 54 $ 35,200,138.00 $ 1,500,554.00 $ 0.00 $36,700,692.00 Maximum Department Participation - (Transportation Regional or $ 3,246,464.00 or $ 1,500,554.00 or $ or $ 4,747,018.00 Incentive) Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ % or $ 0.00 Maximum Department Participation - (Insert Program Name) or $ % or $ % or $ % or $ 0.00 Local Participation (Any applicable waiver noted in Exhibit "A") or $ 31,953,674.00 or $ 0.00 or $ 0.00 or $31,953,674.00 In -Kind Contribution $ $ $ $ 0.00 Cash $ 31,953,674.00 $ 0.00 $ $ 31,953,674.00 Combination In-Kind/Cash $ $ $ $ 0.00 103 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT EXHIBIT "B" SCHEDULE OF FINANCIAL ASSISTANCE 525-010-60 PROGRAM MANAGEMENT 09/17 Page 2 of 2 - Insert Phase and Number (if applicable) $ 0.00 $ 0.00 $ 0.00 $0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ % or $ 0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ ok or $ 0.00 Maximum Department Participation - (Insert Program Name) % or $ % or $ % or $ ok or $ 0.00 Local Participation (Any applicable waiver noted in Exhibit "A") or $ 0.00 or $ 0.00 or $ 0.00 or $0.00 In -Kind Contribution $ $ $ $ 0.00 Cash $ $ $ $ 0.00 Combination In-Kind/Cash $ $ $ $ 0.00 I II. TOTAL PROJECT COST: $35,200,138.00 $1,500,554.00 $0.00 $36,700,692.00 COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached. LEOS KENNEDY, JR. District Grant Manager Name Signature Date 104 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT EXHIBIT "C" ENGINEER'S CERTIFICATION OF COMPLIANCE 525-010-60 PROGRAM MANAGEMENT 09/17 Page 1 of 1 Engineer's Certification of Compliance. The Recipient shall complete and submit the following Notice of Completion and, if applicable, Engineer's Certification of Compliance to the Department upon completion of the construction phase of the Project. NOTICE OF COMPLETION STATE -FUNDED GRANT AGREEMENT Between THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION and INDIAN RIVER COUNTY PROJECT DESCRIPTION:66TH AVENUE ROADWAY WIDENING AND BRIDGE REPLACEMENT & REHABILITATION FPID#: 436379-1-54-01 In accordance with the Terms and Conditions of the State -Funded Grant Agreement, the undersigned provides notification that the work authorized by this Agreement is complete as of , 20_. By: Name: Title: ENGINEER'S CERTIFICATION OF COMPLIANCE In accordance with the Terms and Conditions of the State -Funded Grant Agreement, the undersigned certifies that all work which originally required certification by a Professional Engineer has been completed in compliance with the Project construction plans and specifications. If any deviations have been made from the approved plans, a list of all deviations, along with an explanation that justifies the reason to accept each deviation, will be attached to this Certification. Also, with submittal of this certification the Recipient shall furnish the Department a set of "as -built" plans certified by the Engineer of Record/CEI. SEAL: By: Name: Date: P.E. 105 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT EXHIBIT D STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT) 525-010-60 PROGRAM MANAGEMENT 09/17 Page 1 of 1 THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Awarding Agency: Florida Department of Transportation State Project Title ['County Incentive Grant Program (CIGP), (CSFA 55.008) and CSFA ❑ Small County Outreach Program (SCOP), (CSFA 55.009) Number: ❑ Small County Road Assistance Program (SCRAP), (CSFA 55.016) ® Transportation Regional Incentive Program (TRIP), (CSFA 55.026) 111 Insert Program Name, Insert CSFA Number *Award Amount: $4,747,018.00 *The state award amount may change with supplemental agreements Specific project information for CSFA Number is provided at: https://apps.fldfs.com/fsaa/searchCataloq.aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEM ENT: State Project Compliance Requirements for CSFA Number are provided at: https://apps.fldfs.com/fsaa/searchCompliance.aspx The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx 106 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT 525-010-60 PROGRAM MANAGEMENT 09/17 Page 1 of 1 EXHIBIT "E" RECIPIENT RESOLUTION The Recipient Resolution, or other official authorization, authorizing entry into this Agreement is attached and incorporated into this Agreement. 107 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE -FUNDED GRANT AGREEMENT ATTACHMENT F 525-010-60 PROGRAM MANAGEMENT 09/17 Page 1 of 1 CONTRACT PAYMENT REQUIREMENTS Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided. Listed below are types and examples of supporting documentation for cost reimbursement agreements: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges:Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable. (6) Indirect costs:If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Contracts between state agencies, and or contracts between universities may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address http://www.myfloridacfo.com/aadir/reference guide/. 108 OV CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 29, 2019 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Modification to Award of RFP 2019028 for Sebastian Harbor Preserve Boardwalk Design and Construction BACKGROUND: On April 16, 2019, the Board approved the selection committee's final ranking of firms and awarded the subject project to Summerlin's Marine Construction for a total of $102,613.50. Prior to Notice of Award being made, staff identified an error in our addition of the items making up the total project cost. The total cost of the work, as proposed by Summerlin's Marine Construction and recommended by the committee is: DISCUSSION During the initial review process, proposals were scored in five qualification categories, with price proposal making up just 35 percent of the overall score Initial proposal prices were: Project Section Price 1. Boardwalk D $30,978.00 2. Boardwalk C $35,794.00 3. Boardwalk B $27,160.00 4. Boardwalk A and Observation Deck $33,125.50 Boardwalk C Total $127,057.50 DISCUSSION During the initial review process, proposals were scored in five qualification categories, with price proposal making up just 35 percent of the overall score Initial proposal prices were: 109 Summerlin's Indian River Docks DFI UESI Bromei 1 Boardwalk D $39,849.00 $42,069.00 $44,387.00 $53,130.60 $63,872.00 2 Boardwalk C $47,050.50 $53,032.73 $54,338.00 $56,047.70 $83,840.00 3 Boardwalk B $33,739.00 $38,047.00 $38,012.00 $43,748.10 $49,060.00 4 Boardwalk A and Observation Deck $35,650.00 $45,428.90 $49,838.00 $53,958.70 $78,950.00 Total $156,288.50 $178,577.63 $186,575.00 $206,885.10 $275,722.00 109 CONSENT The two top ranked firms, based on the five evaluation categories, were Summerlin's and Indian River Docks, LLC. These firms were invited to participate in short list discussions about the project. Following the discussions, both firms were asked to modify their design of the boardwalks to minimize future maintenance costs. These requested modifications were to minimize the use of hand rails and to modify the design of the balustrade. Their responses were to include new design layouts and updated pricing for the new design, as well as a final estimate on time to complete the work and the workmanship warranty proposed. The firms were also invited to submit an alternate design proposal and associated cost, should they wish. Both firms provided a modified design and pricing, as well as the warranty and timeline information. Summerlin's also offered an alternate design proposal for the use of curbing rather than railings in areas where appropriate. The two updated proposals were: aroject section Summe_rI1 s I alae River Dock71 Original Proposal $156,288.50 $178,577.63 Modified Proposal $144,914.00 $171,276.73 Optional Alternate Proposal $127,057.50 N/A Warranty Period 10 years 3 years Time to Complete 40 days 17 weeks Factors considered in the committee's final ranking of firms were the final design proposed, length of warranty proposed, length of time to complete, and price. The committee ranked Summerlin's proposal first and recommended the optional alternate proposal be accepted. FUNDING: On December 4, 2018, the Board of County Commissioners approved an update to the 5 Year Capital Improvements Program for the period of FY 2018/19-2022/2023. Within this plan, $250,000 is identified in FY2018/19 under the Sebastian Harbor preserve FCT Grant Fund 145 for the Sebastian Harbor Preserve public use improvements. Account number 14514639-066390- 18035 was established to fund the improvements to this site. RECOMMENDATION: Staff recommends the Board modify the total amount of the award to Summerlin's Marine Construction to $127,057.50. For May 7, 2019 110 CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 29, 2019 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Bid 2019044 —Annual Bid for Air Conditioning Maintenance, Repairs and Installation BACKGROUND: On behalf of the Department of Utility Services, annual bids were requested to establish fixed pricing for as needed maintenance and repairs on air conditioning units at water and wastewater facilities. Repairs and replacements are included in the pricing, however, additional vendor quotes may be obtained to ensure pricing is reasonable. The previous bid has expired and the awarded firm appears to no longer be in business. The term of this bid is one year, with the option for two additional one-year renewals, subject to vendor acceptance, satisfactory performance and staff's determination that the renewal would be in the best interest of the County. BID RESULTS: Advertising Date: Bid Opening Date: Demandstar Broadcast to: Bid Documents Downloaded by: Replies: February 28, 2019 March 28, 2019 516 Subscribers 13 Vendors 2 Vendors Firm Location Bi -Annual Maintenance Bid Rhoades Air & Heat Vero Beach $9,436.00 Air Duct Aseptics, LLC Pompano Beach $15,515.00 ANALYSIS: The department has determined Rhoades Air & Head to be the lowest responsive and responsible bidder, with an annual estimated maintenance and inspection cost of $18,872.00. Annual prices under the previous annual bid were $8,230. 111 CONSENT While the bid was solicited on behalf of the Department of Utility Services and scheduled maintenance prices established based on their specific equipment units, because base hourly rates for service and a parts markup was included in the bid, it would be appropriate for other departments to utilize this award for service, as well, should they elect. Item Rate Hourly repair after business hours $128 Hourly repair during business hours $85 Percent markup for non -consumable parts 20% SOURCE OF FUNDS: 'Funds for the anticipated services under Utilities will be made available in the following accounts, which come from operating funds and are generated from water and sewer revenues. Account Number Account Description 47121836-034620 WW Treatment/ Maintenance -Air Conditioning 47121936-034620 Water Production/ Maintenance -Air Conditioning 47125736-034620 Sludge/Maintenance-Air Conditioning 47126836-034620 WW Collection/ Maintenance -Air Conditioning 47126936-034620 Water Distribution/ Maintenance -Air Conditioning Funds for repairs for other departments will be available in applicable departmental accounts. RECOMMENDATION: Staff recommends the Board award Bid 2019044 to Rhoades Air & Heat. Staff also recommends the Board authorize the Purchasing Division to issue blanket purchase orders to the awarded bidder, and authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. 112 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director THROUGH: John W. McCoy, AICP; Chief, Current Development FROM: Ryan Sweeney; Senior Planner, Current Development DATE: April 26, 2019 SUBJECT: Showcase Designer Homes, L.C.'s Request for Final PD Plan/Plat Approval for Orchard Park PD Residential Subdivision [PD -16-07-05 / 2004100070-82752] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of May 7, 2019. DESCRIPTION & CONDITIONS: Orchard Park is a single-phase planned development (PD) project that consists of 73 single-family lots on 36.15 acres with a proposed density of 2.02 units/acre. The project site is located at the northeast corner of 58th Avenue and 1st Street SW, is zoned RS -3, Residential Single -Family (up to 3 units/acre), has an L-1, Low -Density Residential -1 (up to 3 units/acre) land use designation. On September 20, 2016, the Board of County Commissioners granted conceptual PD plan and special exception approval for the overall PD project. That action also affirmed the preliminary PD plan/plat approval that the Planning and Zoning Commission granted on August 11, 2016, subject to Board approval of the overall PD project. The developer obtained a land development permit for the overall PD project and commenced construction of the required subdivision improvements, but has not completed all required improvements. At this time, the applicant has constructed 93.4% of the required improvements, and is proposing to "bond -out" the remaining 6.6% of required improvements. The developer is now requesting final PD plan/plat approval, and has submitted the following: 1. A final PD plan/plat in conformance with the approved preliminary PD plan/plat; 2. An Engineer's Certified Cost Estimate for the remaining required improvements; and 3. A Contract for Construction of remaining required improvements, with cash deposit and escrow agreement. The Board is now to consider granting final PD plan/plat approval for Orchard Park PD. 113 1 ANALYSIS: Most, but not all, of the required improvements for Orchard Park PD have been completed. As provided for under the LDRs applicable to this final PD plan/plat application, the developer is proposing to "bond -out" for the remaining 6.6% of required improvements (utilities, roadways, landscape, sidewalks). Public Works, Planning, and Utility Services have reviewed and approved the submitted Engineer's Certified Cost Estimate for the remaining improvements. The County Attorney's Office has reviewed and approved the submitted Contract for Construction of Required Improvements. The County Attorney's Office has received a cash deposit and escrow agreement with supporting security in the amount of $204,821.27 to guarantee construction of the remaining required improvements. All improvements within Orchard Park PD will be private, with the exception of certain utility facilities. Those utility facilities will be dedicated to and guaranteed to Indian River County as required through the final PD plan/plat and Certificate of Completion process. In addition, a warranty and maintenance agreement for the roads and stormwater improvements and a Bill of Sale of Utility Facilities, along with an acceptable 1 -year warranty security for each will be required prior to issuance of a Certificate of Completion. RECOMMENDATION: Staff recommends that the Board grant final PD plan/plat approval for Orchard Park PD. ATTACHMENTS: 1. Application 2. Location Map 3. Final Plat Layout 4. Contract for Construction of Required Improvements with Cash Deposit and Escrow Agreement 114 2 try Jam. INDIAN RIVER COUNTY' PLANNED DEVELOPMENT APPLICATION v. Please indicate the type of application being submitted: Conceptual PD Special Exception: Concurrent Conceptual PD Special Exception & Preliminary PD: Preliminary Planned Development: Final Planned Development: Note: For a PD rezoning please use the appropriate rezoning application. PROJECT NAME: Orchard Park PD Plan Number: PD- ILP—C3 1 " 0 5 Project #: 2004100070 �, '75 PROPERTY OWNER (PLEASE PRINT) APPLICANT (PLEASE PRINT) Showcase Designer Homes, L.C. Same as Owner NAME NAME 3393 SW 42nd Avenue. Suite 1 ADDRESS ADDRESS Palm City, FL 34990 CITY, STATE, ZIP CITY, STATE, ZIP N/A PHONE NUMBER N/A PHONE NUMBER EMAIL ADDRESS EMAIL ADDRESS Jim McNamara CONTACT PERSON CONTACT PERSON PROJECT ENGINEER: (PLEASE PRINT) AGENT (PLEASE PRINT) Schulke, Bittle & Stoddard, LLC Same as Project Engineer NAME NAME 1717 Indian River Blvd, Suite 201 ADDRESS ADDRESS Vero Beach, FL 32960 CITY, STATE, 111' CITY, STATE, ZIP 772-770-9622 PHONE NUMBER PHONE NUMBER gbarkett@sbsengineers.com EMAIL ADDRESS EMAIL ADDRESS Geoffrey K. Barkett CONTACT PERSON ers\Cur CONTACT PERSON SIGNATURE OF OWNER OR AGENT F:\Community Developmen Dev\Apptications\PDAPP.doc Revised January 2011 Page 1 of 3 115 TAX PARCEL ID #(s) OF SUBJECT PROPERTY: 33-39-16-00001-0130-00002.0 and 33-39-16-00001-0130-00001.0 PROPERTY CLASSIFICATION(S): Land Use Designation Zoning District Acreage L-1 RS -3 36.44 acres TOTAL PROJECT ACREAGE: 36.15 acers EXISTING SITE USE(S): Open Field (formerly a citrus grove with 2 homes) PROPOSED SITE USE(S) AND INTENSITY (e.g. # .of units, square feet by use): Construct a 73 Lot Planned Development ** PLEASE COMPLETE THE SUBMITTAL CHECKLLST ** The following items must be attached to the application: If the applicant is other than the owner(s), a sworn statement of authorization from the owner; Two deeds and a verified statement naming every individual having legal or equitable ownership in the property; If owned by a corporation, provide the names and address of each stockholder owning more than 10% of the value of outstanding corporation shares; Two copies of the owner's recorded warranty deed; Nifir A check, money order or cash made payable to "Indian River County": Planned Development Request - Conceptual PD Special Exception less than 20 acres 20-40 acres over 40 acres Preliminary PD Plan less than 20 acres 20-40 acres over 40 acres $ 2075.00 2475.00 2575.00 $ 1150.00 1250.00 1300.00 Final PD Plans (.!. 1400.00 + 100.00 for each additional 25 acres over 40 acres + 50.00 for each additional 25 acres over 40 acres For concurrent application fees combine the appropriate fees and subtract $400.00. F:\Community Development\Users\CurDev\Applications\PDAPP.doc Revised January 2011 Page 2 of 3 116 Ten sets of complete Conceptual, Preliminary or Final PD (final plat plans must be signed and sealed by surveyor). Plans as per Chapter 915, pursuant to the type of approval being requested. Any requirements of the zoning or subdivision ordinance which the applicant is requesting to be waived (such as minimum lot width and size, street frontage requirements, setbacks, etc.), shall be clearly indicated by section and paragraph numbers, together with the rationale for the waiver request(s), on an attached sheet. 2 Aerials for conceptual or preliminary PDs Itemized response to pre -application for conceptual or concurrent applications 2 sealed surveys 3 sets of floor plans and elevation for commercial or multi -family buildings Written Statement and Photograph of Posted Sign r Final Plat's only. CONSTRUCTION COMPLETE - BUILT OUT: (A) Certificate of Completion from Public Works or copy of letter to Public Works and Utilities requiring inspection of improvements IF IMPROVEMENTS ARE DEDICATED TO THE PUBLIC: (B) Original Engineer's Certified Cost for Improvements (Signed and Sealed) OR CONSTRUCTION INCOMPLETE - BONDING OUT: (A) Original Engineer's Certified Cost Estimate for Improvements (Signed and Sealed) COPIES OF DOCUMENTS TO BE RECORDED WITH THE FINAL PLAT: a. Covenants, Deed Restrictions, Bylaws, etc. or Staternent There Are None (To be provided under seperate cover) b. Property Owner's Association Articles of Incorporation or Statement Indicating Why Recording of POA is Not Required (To be provided under separate cover) 117 Mommunity Development1UsersTurDev\Applications\PDAPP.doc Revised January 2011 Page 3 of 3 e 33391700001009000002.0 RS -1 RS -1 33391700001018000002.0 x co co A-1 A-1 A-1 1ST sr sW (CARTER R4 33391800001012000001.0 RS -3 Subject Site RS -3 333916000070000000002 RS 3 53RD dR RS -3 33391600001014000001.0 1ST ST SW (CARTER RC) SW -LATERAL -8 5-W A-1 m 33392000001001000001.0 W1ST SQ SW SIBLAIERAL B 5-E E1ST SO.SW R�S3 100004000000000.3 2 1- 0l cc 333921000090000300002 118 ORCHARD PARK PD RESIDENTIAL SUBDIVISION A RE -PLAT OF TRACT 13, AND THE WEST 24.99 FEET OF TRACT 14, SECTION 76, TOWNSHIP 33 SOUTH, RANGE 39 EAST. ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS OF ST. LUCIE COUNTY. FLORIDA. NOW LYING IN INDIAN RIVER COUNTY. FLORIDA. COVENANTS, RESTRICTIONS OR RESERVATIONS AFFECTING THE OWNERSHIP OR USE OF THE PROPERTY SHOWN IN THIS PLAT ARE FILED IN OFFICIAL RECORDS BOOK PAGE_. PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. SECTION UNE o� 20 3 80' WWim 3V TOP OF PRM ELEVATION - 20.46 NAVO'86' .SET !� L AT hI I .GPS 45' IryDIAN RIPER CWNTY ORIZONTAL CONTROL N 1188141.60 . E 835242.85 1- 17 16 jo -----P SOUTHWEST CORNER 21 $g OF SECTION 16 Y_ 0.0.8.6094096 -------- MATCH LINE SEE SHEET 3 5 NB95002'W N7345'34•<4737p438� •• 25..• TRACT D MANAGEMENT • E• _ 579 p5 50' T 60;8'555 V,110 40 45.54P5.2t� 7, 0.1 1R=1'37 453' 38 �^ N895002 12563 44 8950'02'W 12159' 10.0' D.U.E. 5 4A=5029:72- L=49.35' 8=502932'L=49.35' 8897002.4'14591' 1Y CUP DEDICADDN TO INDIAN RIVER COUNTY PER THIS PLAT 589 vi 9j3 L= V1 49 -2433'05' 1 L=7070' I--10.0' D.U.E. ,J • 48 -708 L.3' R-72505 0 :0525 ,347 pg5.f� 13553 1734/ Qw HJ' / N _ 75.03T 78.25 S75 •- 1ST 4 g Rr'53, 473.45'•34 71.75 N4 b. 1 N� O \ 50 1 8-3'13'49• a 17=400' 1 G-97458 7)m L=6.46' R=40.0' 12,2 51 r 0.d 005E 1 A-70039'11'L V1 R=250 52 1 '90517' 57345.,54 •w TRACT A STORMWATEA MANAGEMENT %, U"w /LP-z3ao''S L=3,214' Y j .m ti 266 7fi L82.90' L 5L69 �\ " V7 I I A-BO49' 47 =260172' 8=935422' L=91.78' 8=3050'04' A-16''4227' E=52.78' R=187.0' s A/8950'02'W 139.38' \ 8-84'. /'A-162150• 46 R-181.0' 1 1 D.U.E 8=7.11'16' L=21::' R=787.0' TRACT F 25' IANDSCNI BUFFER BENCHMARK NATIONAL GEODETIC SURVEY BENCHMARK 'TRIGGERS" STEEL ROD IN 5' ACCESS COVER 80.0' ELEVATION - 21.42 NAVD'88' 89500219 73257' TRACT G RECREA11O9 '98 N89262J'W 607.97' -NB9?6,$3-'W3A1T'6r LIMPED ACCESS EAW4FMj 5692623E 1220.84 (0A) ' I North GRAPHIC SCALE 20 40 60 (D 40 ) 1 1mh � b 5875227'W 125 ,01110 1 J 72 o�\w ,05 75 CP 1.17 NIS s4 + 1ST STREET SW 90.0' SW CORNER TRACT 13, 30' R PER INDIAN RIVER FARMS SUBDIVISION 3 0• SECTION 16, TOWNSHIP 33 PLAT BOOK 2 PAGE 25 PUBLIC RECORDS, ST. LUCIE COUNTY 50U 5 RANGE 39 EAST ION UNE 30 0' 'GPS 65' INDIAN RIVER FARMS WATER CONTROL DISTRICT 80150 RIVER COUNTY000150ERAL B-5 30.10VORIZONTAL CONTROL - - - - - - - - - - - - - - N 1184272.50 E 835238.20 PREPARED BY: CHARLES H. 018127 ARD. 558 MERIDIAN LIVID SURVEYORS DATE:A0005T 11,2018 1 I-Kr JINO,YPAGE 2711 A• • S.i w 1ST SQUARE 5892541 3441 45.0 R 7557 17.02 • / L•4E�' W, 28R=250.1 CLL -47729' 5 6=372 bl I 70797)2• .D.U.E1 N \A I 051 Ug 9 gz ,��j 1 w�q L{yLJ� 21�•oygiNd'p„' ' 1C�,I� 4! g nM= 3✓€;, ✓ ^I CO CO ' • d to 8 2 IA•90Ltl7)• ¶% LR32a`O7 05' 9252J'EO :'26'2J _ 67.00 11 00 8- 5=9017000- L-1 L=39.27' 5' LIMITED ACCESS 8-230' EA0EM06 1 SYMBOL LEGEND C1 SET 414' CONCRETE PERMANENT REFERENCE MONUMENT (PRM) LB16905 0 LOT CORNER MARKER SET 5/8• IRC, 113116205 O SET PERMANENT CONTROL POINT (PCP) LBO 6905 TIB PLAT BOOK PAGE CLERKS RLE NUMBER ABBREVIATIONS AN. CENTRAL ANGLE L -LENGTH R • RADIUS CH •CHORD LENGTH CB• CHORD BEARMG PLAT BOOK 09 OR - OFFICIAL RECORD BOOK PG •PAGE P L 5 • PROFESSIONAL LAND SURVEYOR (R) • RADIAL CO1L8BCM.. R.•. SURVEYING EYIN BUSINESS CERIUM!) CMORUMNECOR D POB = PORTT OF BEGINNING PCC •• POINT OF COMMENCEMENT PCP=PERMANENT CONTROL POINT PRM• PERMANENT REFERENCE MONUMENT FO •FOUND RAW RIGHT OF WAY (OA)•OVERALL 100• IRON ROD AND UP NAV° • NORTH AMERICAN VERTICAL DATUM D U .• DRAINAGE AND UTILITY EASEMENT LIA EE -LAKE MAINTENANCE EASEMENT D E - DRAINAGE EASEMENT ID= IDENTIFICATION ,qI °..0505. 1a.'':4. n HT4 1\ �S 5' HIGHWAY/58TF. men ri$11:5,,frilk:\*1141l EET 3��L[ I� 10 D OIG: �© Qliv SHEE TRen c � L �, / 0 Ell pi 9fi R I wIrii nl-,,,, J Ai I' 11MLT B 17 L' _ 1ST STREET SW m� FL000 HAZARD WARNING: THIS PROPERTY MAYBE SUBJECT TO FLOODING DURING A 100 YEAR BASE FLOOD EVENT . YOU SHOULD CONTACT LOCAL BUILDING AND ZONING OFFICUILS AND OBTAIN THE LATEST INFORMATION REGARDING FLOOD ELEVATIONS AND RESTRICTIONS ON DEVELOPMENT BEFORE MAKING PLANS FOR THE USE OF THIS PROPERTY. NOTICE: 1) NO CONSTRUCTION, TREES OR SHRUBS WILL BE PLACED IN EASEMENTS WITHOUT COUNTY APPROVAL. 2) ROUTINE MAINTENANCE (E G. MOVING ETC ) OF EASEMENTS SHALL BE THE RESPONSIBILITY OF THE LOT/PROPERTY OWNER(S) AND NOT INDIAN RIVER COUNTY. 5) THIS PLAT. A5 RECORDED IN ITS GRAPHIC FORM, IS THE OFFICIAL DEPICTION OF THE SUBDIVIDED LANDS DESCRIBED HEREIN AND WALL IN NO CIRCUMSTANCES BE SUPPLANTED IN AUTHORITY BV ANY OTHER GRAPHIC OR DIGITAL FORM OF THE PLAT. 4) THERE MAY BE ADDITIONAL RESTRICTIONS THAT ARE NOT RECORDED ON THIS PLAT THAT MAY BE FOUND IN THE PUBLIC RECORDS OF THIS COUNTY 5) PROPERTY OWNERS ARE PROHIBITED FROM PLANTING ANY CARIBBEAN FRUIT FLY AND ASIAN CITRUS PSYLLID'CITRUS GREENING' HOST PLANTS AS SPECIFIED HEREIN AND ARE REQUIRED TO REMOVE THE SAME IF ANY EXISTS: CATTLE,' GUAVA, COMMON GUAVA LOOUAT, ROSE APPLE, SURINAM CHERRY, CHINESE PDX ORANGE AND ORANGE JASMINE. 6) NO BUILDING PERMIT \ALL BE ISSUED FOR ANY PROJECT ON A LOT WITHIN THIS SUBDIVISION UNLESS AND UNTIL THE LOT OWNER. OR THE OWNER'S DESIGNEE. OBTAINS AN INITIAL AND FINAL CONCURRENCY CERTIFICATE FOR THE PROJECTOR PORTION OF THE PROJECT FOR WHICH A BUILDING PERMIT IS SOUGHT. THE LOT OWNERS AND THEIR ASSIGNS ACKNOWLEDGE THAT INDIAN RIVER COUNTY DOES NOT GUARANTEE THAT ADEQUATE CAPACITY WILL EXIST AT THE TIME THE LOT OWNER, OR THE OWNERS DESIGNEE CHOOSES TO APPLY FOR AND OBTAIN SUCH A CONCURRENCY CERTIFICATE. 7) COVENANTS, RESTRICTIONS OR RESERVATIONS AFFECTING THE OWNERSHIP OR USE OF THE PROPERTY SHOWN IN THIS PLAT ME FILED IN OFFICIAL RECORD BOOK_ PAGE _. OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA 8) THE BUILDER / LOT OWNER SHALL BE RESPONSIBLE FOR CONSTRUCTING SIDEWALKS REQUIRED ALONG HIS LOTS FRONTAGE AS DEPICTED ON THE APPROVED PROJECT PRELIMINARY PUT AND LAND DEVELOPMENT PERMIT PRIOR TO THE ISSUANCE OFA CERTIFICATE OF OCCUPANCY FOR THE RESPECTIVE LOT. HOUSTON. SCHULKE. BITTLE. 6 STODDARD. INC. D/B/A MERIDIAN LAND IV60 SURVEYORS '717 70OF. RIVERBLVD,SUITE101 PHONE 72-794-1277, FAX -772-'1941096 EMAIL I1969O52TBELIS0UT71 NET SHEET 2of5 1 ORCHARD PARK PD RESIDENTIAL SUBDIVISION A RE -PLAT OF TRACT 13, AND THE WEST 24.99 FEET OF TRACT 14, SECTION 16, TOWNSHIP 33 SOUTH, RANGE 39 EAST. ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS OF ST. LUCIE COUNTY. FLORIDA. NOW LYING IN INDIAN RIVER COUNTY, FLORIDA. COVENANTS, RESTRICTIONS OR RESERVATIONS AFFECTING THE OWNERSHIP OR USE OF THE PROPERTY SHOWN IN THIS PLAT ARE FILED IN OFFICIAL RECORDS BOOK___.PAGE_.. PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA SECTION UNE 80' T PARCEL /33..P91600001012000001.0 TRACT 1Z INDIAN MIR FARMS COMPANY PLAT BCKW Z PACE 25 S897823'E 1 ZONING: LAND USE: L-1 127211(OA) TRACT F 25' LAMSUP0 BUFFER PLAT BOOK PAGE CEN.' CLERK'S F7LE NUMBER 1U 30 N892823'W 414.39' 1ST LANE N8978'23'W 467.89' 45,0' 8/11 N897823'W 32 22' +-+ 81100 13 Fks 31 32 P, R 15' DRAINAGEp ii 69.26' I 1 5892823T 427.93' North 1• N8928'23'W 711151 a.-szoi 0=865518 '[ R=;0. TRACT D STORMA'ATER MANAGEMENT YS' N ryWry �m N VMATCH LINE SEE SHEET 2 _ _ _________J...•., __,__,____._________ 35 88756537. 12500' 58725531W 12500' r.'-10.0' D.U.E. 70 5872653'W 72500' 71 A_554' A-5004' 8' 0 7884 R=27750' R=152.50' 58T'S2'27'W 12500' R 21 KEY MAP FLOOD HAZARD WARNING: THIS PROPERTY MAY BE SUBJECT TO FLOODING DURING A 100 YEAR BASE FLOOD EVENT. YOU SHOULD CONTACT LOCAL BUILDING AND ZONING OFFICIALS AND OBTAIN THE LATEST INFORMATION REGARDING FLOOD ELEVATIONS MD RESTRICTIONS ON DEVELOPMENT BEFORE MAKING PLANS FOR THE USE OF THIS PROPERTY. ABBREVIATIONS A• CENTRAL ANGLE L• LENGTH R • RADIUS CH.. CHORD LENGTH CB • CHORD BEARING PEI. PIAT BOOK O.R.• OFFICIAL RECORD BOOK PG •PAGE P.L.S. • PROFESSIONAL LAND SURVEYOR (R) • RADIAL (TYP.) -TYPICAL L.B. • LAND SURVEYING BUSINESS C M. • CONCRETE MONUMENT C.C.R.• CERTIFIED CORNER RECORD SYMBOL LEGEND 0 SET 4-x4' CONCRETE PERMANENT REFERENCE MONUMENT (PRM) LBa905 O LOT CORNER MARKER SET 5/B' IRC. LB66905 E) SET PERMANENT CONTROL POINT (PCP) LBO 6905 PREPARED BY CHARLES H. BLANCHARD, PSM MERIDIAN LAND SURVEYORS DATE SEPTEMBER 10.2016 POB • POINT OF BEGINNING POC. POINT OF COMMENCEMENT PCP= PERMANENT CONTROL POINT PRM • PERMANENT REFERENCE MONUMENT FD. •FOUND RAN. RIGHT OF WAY (OA) • OVERALL IRC • IRON ROD AND CAP NAVE) • NORTH AMERICAN VERTICAL DATUM D U E • DRAINAGE AND UTILITY EASEMENT LME =LAKE MAINTENANCE EASEMENT D EDRAINAGE EASEMENT ID. IDENEFICARON GRAPHIC SCALE 40 10 40 92 m�h-lOOT 7ft HOUSTON, SCHULKE, BITTLE, 8 STODDARD, INC. DMA MERIDIAN LAID BUFIVEYORB 1017 INDIAN RIVER BLVD, SUITE 201 V ER0 BEACH. FL. 72960 LS76905 PHONE 771)794-7213. FAX. 772-791-1095 EMAIL: LB6905g0F.LISOUTH NET SHEET 3 of ORCHARD PARK PD RESIDENTIAL SUBDIVISION A RE -PLAT OF TRACT 13. AND THE WEST 24.99 FEET OF TRACT 14. SECTION 16, TOWNSHIP 33 SOUTH. RANGE 39 EAST. ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS RECORDED IN PLAT BOOK 2, PAGE 25. PUBUC RECORDS OF ST. LUCIE COUNTY, FLORIDA, NOW LYING IN INDIAN RIVER COUNTY, FLORIDA. COVENANTS, RESTRICTIONS OR RESERVATIONS AFFECTING THE OWNERSHIP OR USE OF THE PROPERTY SHOWN IN THIS PLAT ARE FILED IN OFFICIAL RECORDS BOOK PAGE . PUBUC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. IIIIIIplillllu" 411.11. l0lh '�Il��uoll� �I;Ipu�ll� North ZONING: RS -3 IANO USE S89252J E 127211'(OA) PARCEL /JJT9160000101200001..O TRACT 12 /NO/AN RAS' FARMS COMPANY PUT BOOK 2 PACE 25 TRACT E 15' LNC6CAPE BURET 589782J10 676.33' 6000' 80.00' PARCEL /35.591600007 200 TRACT 11INO/AN AMR FARMS COMPANY HAT 800W 2 PACE 25 FD 4.54.011 1RACT 11 ND IN WEST 24.99' OF minim OOT T `OF TRACT 14 OF WALT 13 \ 499Q/07RT/---- TDP OF PRN ELEVATOR - 21.00 NAVO18' 48928'3'W 477.36' �G -5897823E 427.93' 1ST S(1114_ EI fR+9j t9' - 45 0' R/W 7gsOi 589 823E 389.30' 7500 � 75.00 54.0 ��BiQ\ 1 N8952'01'16126.07' 4895201V 12500' 5.695y88[79' R-4400' £ 133HS 33S 3Nn H31VW 5897823 E 17207 5.110' GJS'.10 8.00' R 2.aQ 5. [•31.131.10' R•400' TRACT C STORMY/ATER 014IAGEME40 MATCH LINE SEE SHEET 5 N8952'01'W 12500' 11 F41 7!26 W-123/.b270A) 05 895201'W 12500 58952'OlE 12500' 4895201'W 12500' 9 N8952'01'W 12500' PLA T BOOK PAGE CLOW'S F7LE NUMBER FLOOD HAZARD WARNING: THIS PROPERTY MAYBE SUBJECT TO FLOODING DURING 6 100 YEAR BASE FLOOD EVENT. YOU SHOULD CONTACT LOCAL BUILDING AND ZONING OFFICIALS AND OBTAIN THE LATEST INFORMATION REGARDING FLOOD ELEVATIONS AND RESTRICTIONS ON DEVELOPMENT BEFORE MAKING PLANS FOR THE USE OF THIS PROPERTY. 51313061/A11055 t1= CENTRAL ANGLE L• LENGTH R • RADIUS CH. • CHORD LENGTH CB • CHORD BEARING PB • PUT BOOK 0 R.- OFFICIAL RECORD BOOK PG. • PAGE P.L.S. • PROFESSIONAL LAND SURVEYOR • RADIAL (T (TYP) •TYPICAL LB = LAND SURVEYING BUSINESS C C. • CONCRETE MONUMENT C C R = CERTIFIED CORNER RECORD GRAPHIC SCALE b 2, 40 80 l imh ) H. P09 • POINT OF BEGINNING POC • POINT OF COMMENCEMENT PCP= PERMANENT CONTROL POINT PRM • PERMANENT REFERENCE MONUMENT FD •FOUND RAV• RIGHT OF WAY (OA). OVERALL IRC • IRON ROD AND CAP NAV°• NORTH AMERICAN VERTICAL DATUM O U E.• DRAINAGE AND URUTY EASEMENT L M E •LAKE MAINTENANCE EASEMENT 0 E • DRAYAGE EASEMENT ID • IDENTIFICATION SYMBOL LEGEND CI SET d1d' CONCRETE PERMANENT REFERENCE MONUMENT (PRM) LB85905 0 LOT CORNER MARKER SET SAT IRC. L806905 Q SET PERMANENT CONTROL POINT (PCP) LBS 6905 PREPARED BY CHARLES H. 610501ARD, PSM MERIDIAN LAND SURVEYORS DATE SEPTEMBER 10 2118 HOUSTON. 500510E. BITTLE. & STODDARD. INC D/B/A MERIDIAN 1111MANRIVER VEVU RB201 VERO BEACH, FL 53960 LBN6905 PHONE: TT2-)941213, PAX. 772-1911096 EMAIL. IB69054 BELLSOUTH.NET A\ SHEET 4of5J r ORCHARD PARK PD RESIDENTIAL SUBDIVISION A RE -PLAT OF TRACT 13, AND THE WEST 24.99 FEET OF TRACT 14. SECTION 16, TOWNSHIP 33 SOUTH, RANGE 39 EAST, ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBUC RECORDS OF ST. LUCIE COUNTY, FLORIDA. NOW LYING IN INDIAN RIVER COUNTY, FLORIDA. COVENANTS. RESTRICTIONS OR RESERVATIONS AFFECTING THE OWNERSHIP OR USE OF THE PROPERTY SHOWN IN THIS PLAT ARE FILED IN OFFICIAL RECORDS BOOK PAGE , PUBUC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. MATCH UNE SEE SHEET 4 \�ys `ca PG2 \N3 TRACT C STORMWATER MANAGEMENT 55975'41T 8925'4 5693201. 12500' 58 10.0' D.U.E. 58.982'01T 12500' N8982'0114 12500' 8 r-10.0' D.U.E. N8982'O11W 12500' 7 r-laa°• 58925'41T 17. _70210A V E. kI 10.0' D.E.g� Ai I w gni Zvi J W 1_cn_ IW ° r�-L4 J 98975'411 344.12' ass' a � 4-1 N8926237/ 11042' '_ 591 7 2 58925 411 16839 TRACT B STORMWATER MANAGEMENT r TRACT E ry N8976'23'W 39347' 5597673E 50159' 25' 1489262 504.195-. 10080/PE 8ME7 .58926".2-7-£„E 1220.84' (OA) L10RRK YOYPe71 12'011IIY FASEl1510 15.0' D.E..--ii L 2.5— - 5UMRED ACCESS EASEIIN1 1ST STREET SW 30 R/W PER INDIAN RIVER FARMS SUBDIVISION PLAT BOOK 2 PAGE 25 PUBLIC RECORDS, ST. LUCIE COUNTY ___ CI1ON LINE 19590 RIVER FARMS WATER CONTROL DISTRICT SUBUTERAL 13-5 30'R/W a35' nun S%7 PRM FD RC PLAT BOOK PAGE CEN.' - CLERK'S PILE NUMBER FLOOD HAZARD WARNING: T14I0 PROPERTY MAY BE SUBJECT TO FLOODING DURING A 100 YEAR BASE FLOOD EVENT . YOU SHOULD CONTACT LOCAL BUILDING AND ZONING OFFICIALS AND OBTAIN THE LATEST INFORMATION REGARDING FLOOD ELEVATIONS AND RESTRICTIONS ON DEVELOPMENT BEFORE MAKING PLANS FOR THE USE OF THIS PROPERTY. ABBREVIATIONS A• CENTRAL ANGLE L• LENGTH R • RADIUS CH.• CHORD LENGTH CB • CHORD BEARING PB• PLAT BOOK 0 Re OFFICIAL RECORD BOOK PG. • PAGE P.L.S. • PROFESSIONAL LAND SURVEYOR (R) • RADIAL (TYP) •TYPICAL L B. • LAND SURVEYING BUSINESS C.M • CONCRETE MONUMENT C C R • CERTIFIED CORNER RECORD E0111101', ' 1';17r�� Illlu North GRAPHIC SCALE 40 A ABD 1 Lir i R POB • POINT OF BEGINMNG POC • POINT OF COMMENCEMENT PCP • PERMANENT CONTROL POINT PRM • PERMANENT REFERENCE MONUMENT FD. •FOUND RAN. RIGHT OF WAY (OA) • OVERALL 190• IRON ROD AND CAP NAVD • NORTH AMERICAN VERTICAL DATUM - D.U.E.. DRAINAGE AND UDUTY EASEMENT DEI• DRAINAGE EASEMENT ID• IDENTIFICATION SYMBOL LEGEND 13 SET4'04' CONCRETE PERMANENT REFERENCE MONUMENT (PRM) LB06935 0 LOT CORNER MARKER SET 5/0'RC. 1E46905 6 SET PERMANENT CONTROL POINT (PCP) LBY 6905 PREPARED BY' CHARLES H. BLANCHARD. PBM MERIDIAN LAND SURVEYORS DATE: AUGUST 11, 2018 HOUSTON, SCHULKE, BITTLE, E STODDARD, INC. D/B/A MERIDIAN Lara, SuRverc as INT INDIAN RIVER BLVD, SUITE 201 V000 RFACR, PL. 12960 LRX6995 PRONE )]1]941211, FA704-1096 EMAIL. LB6905Gu BELLSOUT1SOUTII NET A SHEET 5of5 HIGHWAY/58U SHEET 3117' SRMC7 8 �E 010 �I SHEE 7P4 CT 0 191. 441t1ft4711117 1 ” • so .. B 19 lei IST STREET SW 20 21 KEY MAP FLOOD HAZARD WARNING: T14I0 PROPERTY MAY BE SUBJECT TO FLOODING DURING A 100 YEAR BASE FLOOD EVENT . YOU SHOULD CONTACT LOCAL BUILDING AND ZONING OFFICIALS AND OBTAIN THE LATEST INFORMATION REGARDING FLOOD ELEVATIONS AND RESTRICTIONS ON DEVELOPMENT BEFORE MAKING PLANS FOR THE USE OF THIS PROPERTY. ABBREVIATIONS A• CENTRAL ANGLE L• LENGTH R • RADIUS CH.• CHORD LENGTH CB • CHORD BEARING PB• PLAT BOOK 0 Re OFFICIAL RECORD BOOK PG. • PAGE P.L.S. • PROFESSIONAL LAND SURVEYOR (R) • RADIAL (TYP) •TYPICAL L B. • LAND SURVEYING BUSINESS C.M • CONCRETE MONUMENT C C R • CERTIFIED CORNER RECORD E0111101', ' 1';17r�� Illlu North GRAPHIC SCALE 40 A ABD 1 Lir i R POB • POINT OF BEGINMNG POC • POINT OF COMMENCEMENT PCP • PERMANENT CONTROL POINT PRM • PERMANENT REFERENCE MONUMENT FD. •FOUND RAN. RIGHT OF WAY (OA) • OVERALL 190• IRON ROD AND CAP NAVD • NORTH AMERICAN VERTICAL DATUM - D.U.E.. DRAINAGE AND UDUTY EASEMENT DEI• DRAINAGE EASEMENT ID• IDENTIFICATION SYMBOL LEGEND 13 SET4'04' CONCRETE PERMANENT REFERENCE MONUMENT (PRM) LB06935 0 LOT CORNER MARKER SET 5/0'RC. 1E46905 6 SET PERMANENT CONTROL POINT (PCP) LBY 6905 PREPARED BY' CHARLES H. BLANCHARD. PBM MERIDIAN LAND SURVEYORS DATE: AUGUST 11, 2018 HOUSTON, SCHULKE, BITTLE, E STODDARD, INC. D/B/A MERIDIAN Lara, SuRverc as INT INDIAN RIVER BLVD, SUITE 201 V000 RFACR, PL. 12960 LRX6995 PRONE )]1]941211, FA704-1096 EMAIL. LB6905Gu BELLSOUT1SOUTII NET A SHEET 5of5 Orchard Park PD Residential Subdivision CONTRACT FOR CONSTRUCTION OF REQUIRED IMPROVEMENTS NO. PD -16-07-05 (2004100070-82752) THIS CONTRACT, made and entered into this 30th day of April , 2019 by and between SHOWCASE DESIGNER HOMES, LC., a Florida limited liability company, the owner of the property being platted as Orchard Park PD Residential Subdivision, hereinafter referred to as "Developer," and INDIAN RIVER COUNTY, a political subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as "County". WITNESSETH: WHEREAS, Developer is commencing proceedings to effect a subdivision of land within Indian River County, Florida; and WHEREAS, a final plat of the subdivision within the unincorporated area of Indian River County shall not be recorded until the Developer has installed the required improvements or has guaranteed to the satisfaction of the County that such improvements will be installed; and WHEREAS, Developer requests the approval and recordation of a certain plat to be known as Orchard Park PD Residential Subdivision; and WHEREAS, the required improvements are to be installed after recordation of this plat under guarantees posted with the County. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES HEREIN CONTAINED, the parties agree as follows: 1. Developer agrees to construct on or before May 7, 2020, in a good and workmanlike manner, those improvements described as follows: See Exhibit "A" attached hereto or otherwise required by the Indian River County Code in connection with the approval of said plat. A copy of the plat shall be recorded in the Public Records of Indian River County, Florida upon the final approval of the Board of County Commissioners and made a part hereof for all purposes. 2. Developer agrees to construct said improvements strictly in accordance with the land development permit, the most recent set of plans and specifications for this subdivision approved by the County and on file in the Planning 1.23 Attachment 4 and Development Division, and all County development regulations and standards, including conditions and requirements of any applicable County right-of-way permit, all of which are hereby incorporated by reference and made a part hereof. 3. In order to guarantee performance of this contract, Developer shall simultaneously herewith furnish an executed cash deposit and escrow agreement, in a form to be approved by the County, between Developer and the Indian River County Office of Management and Budget, as the escrow agent, in the amount of $204,821.27, which amount is not less than one hundred twenty-five percent (125%) of the estimated total cost of improvements remaining to be constructed, as determined in accordance with the County's Subdivision and Platting Ordinance. It is understood that the full amount of the escrow deposit shall remain available to the County and shall not be reduced during the course of construction. Developer may at any time substitute guarantees, subject to the approval as to form and amount by the County. 4. Developer agrees to indemnify, hold harmless, and defend the County against any and all claims, damages, losses, and expenses, including attorney's fees, for property damage, personal or bodily injury, or loss of life, arising from the negligent acts or omissions of the Developer, its officers, employees, agents, or contractors, subcontractors, laborers, or suppliers, relating to the construction of the required improvements, in an amount of up to $1,000,000.00, or the limits of any applicable underlying or excess insurance coverage carried by Developer or to be obtained during the course of the construction of the subdivision improvements, including all those improvements to be constructed on existing publicly dedicated or County -owned property, such as street, sidewalk, bikepath, lighting, signalization, traffic control, drainage, water, or sewer improvements. 5. The County agrees to approve the plat for recordation in the Public Records of Indian River County, Florida upon a finding as to compliance with all applicable provisions of the County's Subdivision and Platting Ordinance and upon execution hereof. The County shall accept those areas specifically dedicated to the County for the purposes indicated on the plat at the time of plat recordation. However, nothing herein shall be construed as creating an obligation upon the County to perform any act of construction or maintenance within such dedicated areas until such time as the required improvements are satisfactorily completed. Developer shall remain responsible for utility meter boxes, sewer clean outs, and drainage culvert inverts, to be in good repair, accessible, correctly plumbed, and not covered with topsoil, concrete or impervious material for the 1 -year maintenance period commencing after County issuance of a Certificate of Completion. Notice of this ongoing responsibility shall be provided by Developer to any subsequent builder/homeowner. Satisfactory completion in accordance with the land development permit, plans, specifications, and ordinance requirements of Indian River County shall be determined by the County and shall be indicated by specific written approval of the Public Works Director or his designated representative, after receipt of a signed and 2 124 sealed Certificate of Completion from the project engineer of record. Once the required improvements are completed to the satisfaction of County, Developer acknowledges that Developer is responsible for posting a 1 -year warranty for road and drainage improvements as well as utility facilities, if applicable, in the amount of 25% of the costs of such improvements; and that appropriate warranty agreement and bill(s) of sale will need to be entered into. The funds posted under this Contract for Construction of Required Improvements will not be released until the applicable 1 -year warranty postings and appropriate warranty agreement and bill(s) of sale are in place. 6. In the event the Developer shall fail or neglect to fulfill its obligations under this contract and as required by the Indian River County Code, the Developer, as principal, and the funds in escrow deposit (or any County approved substituted guarantees) shall be jointly and severally liable to pay for the cost of construction and installment of the required improvements and warranty to the final total cost, including but not limited to engineering, construction, legal and contingent costs, including reasonable attorney's fees incurred by the County, together with any damages, either direct or consequential, which the County may sustain as a result of the failure of Developer to carry out and execute all provisions of this contract and applicable ordinances of the County. 7. The parties agree that the County at its option shall have the right, but not the obligation, to construct and install or, pursuant to receipt of competitive bids, cause to be constructed and installed the required improvements in the event Developer shall fail or refuse to do so in accordance with the terms of this contract. Developer expressly agrees that the County may demand and draw upon the cash deposit (or any County approved substituted guarantees) for the final total cost of the improvements and warranty. Developer shall remain wholly liable for any resulting deficiency, should the cash deposit (or any County approved substituted guarantees) be exhausted prior to completion of the required improvements. In no event shall the County be obligated to expend public funds, or any funds other than those provided by the Developer, (or any County approved substituted guarantees) to construct and warranty the required improvements. Developer hereby gives permission to County, County's contractors and subcontractors to go on its property, known as proposed Orchard Park PD Residential Subdivision, for purposes of completing the required improvements. If any portion of the property is sold by Developer, Developer acknowledges that the granting of this permission will be preserved and recited in any document transferring title to Developer's successor and/or assigns. 8. Any cash deposit (or any County approved substituted guarantees) provided to the County by Developer with respect to this contract shall exist solely for the use and benefit of the County and shall not be construed or intended in any way, expressly or impliedly, to benefit or secure payment to any subcontractor, laborer, materialman or other party providing labor, material, supplies, or services for construction of the required improvements, or to benefit any lot purchaser(s), unless the County shall agree otherwise in writing. 125 9. This agreement is the full and complete understanding of the parties and shall not be construed or amplified by reference to any other agreement, discussion, or understanding, whether written or 'oral, except as specifically mentioned herein. This agreement shall not be assigned without the express written approval of the County. Any amendment, deletion, modification, extension, or revision hereof or hereto shall be in writing, executed by authorized representatives of both parties. IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day and year first above written. APPROVED AS TO FO AND LE r AL SUFFI By WILLIAM . Dt FAAL. DEPUTY COUNTY ATTORNEY SHOWCASE DESIGNER HOMES, L.C., a Florida limited liability company DEVELOPER By SAN GEORGE CONTRACTING, INC., a - corporat;•n, na,r r By - f David A. San G-•rg:, Jr., President By SEACOAST DEVELOPMENT, INC., a Florida corporatign, Manager L James R. McNamara, President INDIAN '..i COUNTF'IRIDA By: Jason . •Bre wn Coun Ad inistrator COUNTY 4 Authority: Resolution No. 2005-121 projected BCC plat approval date: May 7, 2019 126 Schulke, Bittle & Stoddard, LLC Orchard Park PD Certified Cost Estimate Pagel of 2 4/23/2019 ITEM UNIT QUANTITY UNIT PRICE TOTAL % Complete $ Value % Remaining 5 Value Erosion Controls & Protection SY 13.501 $ 2.20 $ 29,702.20 90.00% $ 26,731.98 10.00% 52,97022 Erosion Controls & Protection IF 5,100 5 1.00 S 5,100.00 90.00% S 4,590.00 10.00% S510.00 Subgrade for Sidewalk Subtotal 55100.00 90.00% $ 4,590.00 10.0096 5510.00 10.00% 5350.00 6" Base Rock SY 11,235 $ 7.00 5 78,645.00 90.00% 5 70,780.50 Demolition & Earthwork 57,864.50 1" Type SP 12.5 Aspha5 SY 11.235 $ 5.00 $ 58,175.00 90.00% $ 50,557.50 Clearing and Grubbing AC 37 5 200.00 5 7,460.00 100.00% $ 7,460.00 0.00% 60.00 Strip Topsoil CY 15.000 5 1.50 $ 22,500.00 100.00% S 22,500.00 0.00% 50.00 Lake Excavation CY 86.000 $ 2.50 $ 215,000.00 100.00% 5 215.000.00 0.00% S0.00 Import FIN CY 58.000 $ 7.00 $ 406,000.00 90.00% $ 365,400.00 10.00% $40,600.00 Rough Grade LS 1 5 70,000.00 $ 70.000.00 100.00% $ 70,000.00 0.00% 50.00 Final Grade of Green Areas LS 1 S 45,000.00 $ 45.000.00 90.00% S 40,500.00 10.00% 54,500.00 Construction Entrance LS 1 $ 2.500.00 S 2.500.00 100.00% S 2,500.00 0.0055 50.00 Water Subtotal $ 768,460.00 94.13% $ 725360.00 5.87% 545.100.00 On -Site Paving 8" Stabilized Subgrada SY 13.501 $ 2.20 $ 29,702.20 90.00% $ 26,731.98 10.00% 52,97022 Subgrade for UR Station SY 756 $ 2.20 S 1,663.20 90.00% $ 1,498.88 10.00% 5166.32 Subgrade for Sidewalk SY 3,500 5 1.00 S 3,500.00 90.00% $ 3,150.00 10.00% 5350.00 6" Base Rock SY 11,235 $ 7.00 5 78,645.00 90.00% 5 70,780.50 10.00% 57,864.50 1" Type SP 12.5 Aspha5 SY 11.235 $ 5.00 $ 58,175.00 90.00% $ 50,557.50 10.00% 55617.50 Prime _ SY 11,235 $ 0.50 5 5.617.50 90.00% S 5,055.75 10.00% 5561.75 Striping and Signage _ 1.5 1 S 4,000.00 S 4,000.00 90.00% $ 3,600.00 10.00% 5400.00 Bahia Sod _ SF 144,434 S 0.17 S 24,553.78 90.00% $ 22,098.40 10.00% . 52.455.38 12" ADS Subtotal $ 203,856.68 90.0015 5 183.471.01 10.00% 520,385.67 Curbing 4" Common Place Concrete Sidevralk SF 3800 $ 3.75 $ 14,250.00 100.00% 5 14.250.00 0.00% '$0.00 Concrete Curbing - Type D LF 950 $ 11.25 $ 10.687.50 90.00% $ 9,618.75 10.00% 51,058.75 Concrete Curbing. Modified Miami LF 7.230 $ 11.25 $ 81.337.50 90.00% $ 73.203.75 10.0050 58,133.75 Modified Miami Inlet Subtotal $ 106,275.00 91.34% 5 97.072.50 8.66% 59,202.50 Drainage Tyne "C" Outfall Stricture EA 1 $ 5,000.00 $ 5,000.00 90.00% S 4,500.00 10.00% 5500.00 Type "C"'Inlet EA 3 $ 1000,00 $ 3,000.00 90.00% S 2,700.00 10.0056 $300.00 Type "D" Inlet EA 1 S 5,500.24 $ 5,500.24 90.00% $ 4,950.22 10.00% 5550.02 Modified Miami Inlet EA 18 5 3,119.00 5 58.142.00 90.00% $ 50,527.80 10.00% 55,614.20 Drainage Manhole EA 1 S 1,500.00 S 1,500.00 90.00% 5 1,350.00 10.00% 5150.00 18" RCP LF 187 $ 56.84 $ 10,629.08 90.00% S 9,566.17 10.00% 51,0622.91 24"ADS LF 1,434 5 54.00 $ 77,436.00 90.0015 $ 69,692.40 10.00% 57,743.60 15" ADS LF 85 $ 44.00 S 3,740.00 90.00% S 5366.00 10.00% 5374.00 12" ADS LF 112 5 40.00 $ 4.480.00 90.00% $ 4,032.00 10.00% 5448.00 18"ADS LF 1,130 S 45.00 $ 50,850.00 90.00% $ 45.765.00 10.00% 55,085.00 18" CAP IF 112 $ 65.00 $ 7,280.00 90.00% 5 6,552.00 _ 10.00% 5728.00 Subtotal $ 225,557.32 90.00% $ 203.001.59 10.00% 522,555.73 Water 12 x 6 Wet Tao EA 2 S 6,500.00 $ 13,000.00 95.00% 5 12,350.00 5.00% . 5650.00 6" C-900 LF 4040 5 19.00 $ 76,760.00 95.00% $ 72,922.00 5.00% 53,838.00 6" MJ Gate Valve EA . 13 $ 1,321.00 $ 17,173.00 95.000/ $ 16.314.35 5.00% 5858.65 Fire Hydrant Assembly EA 6 $ 3 041.00 $ 18,246.00 95.00% $ 17,333.70 5.00% 5912.30 Short Double Service with Box EA 12 S 1,091.00 $ 13.092.00 95.00% 5 12.437.40 5.00% 5654.60 Short Single Service vhth Box EA 10 S 966.00 $ • 9,650.00 95.00% $ 9,177.00 5.0056 5483.00 Lono Double Service vr8h Box EA 14 S 1,091.00 5 15,274.00 95.00% $ 14,510.30 5.00% 5763.70 Long Single Service with Box EA 11 S 941.00 S 10,351.00 95.00% $ 9,833.45 5.00% 5517.55 BlotvOff Assembly EA 1 $ 1,051.00 $ 1,051.00 95.00% $ 998.45 5.00% 552.55 Miscellaneous Fittings LS 1 $ 12,000.00 $ 12,000.00 95.00% $ 11.400.00 5.00% 5600.00 Road Rock Replacement 1.5 1 $ 5,250.00 $ 5,250.00 100.00% $ 5,250.00 0.0096 50.00 MOT LS 1 S 6,033.19 $ 6,033.19 100.00% $ 6,033.19 0.00% 50.00 Subtotal $ 197,890.19 95.29% 5 188,559.84 4.71% 59,330.35 Sanitary Sewer 48" Manhole 0'-6' EA 6 S 2.250.00 $ 13,500.00 95.00% $ 12,825.00 5.00% 5675.00 48" Manhole 5-8' EA 3 S 3,250.00 $ 9,750.00 95.00% $ 9,262.50 5.00% 5487,50 48" Manhole 8'-10' EA 4 S 4,250.00 $ 17,000.00 95.00% $ 16.150.00 5.00% 5850.00 48' Manhole 10'42' EA 3 $ 5,250.00 $ 15,750.00 95.00% $ 14,962.50 5.00% $787.50 48" Manhole 12'-14' EA 1 S 6,250.28 $ 6,250.28 95.00% S 5,937.77 5.00% 5312.51 8" PNC 0-6' LF 494 S 8.00 $ 3,952.00 95.00% 5 3,754.40 6.00% $197.60 8" PVC 6-8' LF 1643 S 13.00 $ 21,359.00 95.00% 5 20,291.05 5.00% 51,067.95 8" PVC 8-10' LF 604 S 24.00 $ 14,496.00 95.00% $ 13.771.20 5.0050 5724.80 8" PVC 10-12' IF 840 S 34.00 $ 28.560,00 95.00% $ 27,132.00 5.00% 51,428.00 8" PVC 12-14' LF 150 $ 50.30 $ 7,545.00 95.00% $ 7,167.75 5.00% 5377.25 Double Sanitary Service EA 24 $ 575.00 $ 13,800.00 95.00% $ 13,110.00 5.00% 5690.00 Single Sanitary Service EA 25 $ 475.00 $ 11,875.00 95.00% $ 11,281.25 5.00% 8593.75 f 6" x 4" Wet Tap LS 1 $ 5,000.00 $ 5.000.00 95.00% S 4,750.00 5.00%, $250.0 Subtotal $ 168,837.28 95.0015 5 160,395.42 5.0015 $8,441.8 EXHIBIT "A" 127 :1/J4 4 do 4(23 Schulke, Bittle & Stoddard, LLC Orchard Park PD Certified Cost Estimate Page2of2 4/23!2019 Landscaping Large Canopy LS 1 $ 40,000.00 $ 40,000.00 90.00% S 36,000.00 10.00% 54,000.00 Live Oak 18', 4" CAL EA 82 S 500.00 S 41,000.00 90.00% S 30,900.00 10.00% . $4,100.00 Red Maple EA 81 5 750.00 5 60,750.00 90.00% S 54,675.00 10.00% 56 075.00 Standard Canopy• LS 1 5 2,000.00 $ 2,000.00 90.00% $ 1,800.00 10.00% 5200.00 Crape Myrtle -- • EA 120 S 75.00 S 9.000.00 90.00% 5 8,160.00 10.00% 5900.00 Slash Pines_: ' EA 9 $ 150.00 $ 1,350.00 90.00% 5 1,215.00 10.00% 5 135.00 Understory--•' -. Erosion Controls & Protection S 5,100.00 90.00% $ 4,590.00 10.00% $ 510.00 Demolition and Earthwork S 768,460.00 Buttonwood; EA 300 S 125.00 $ 37,500.00 90.00% S 33,750.00 10.00% 53,750.00 Wax Myrtle_ . - ',• EA 141 5 125.00 $ 17,625.00 90.00% $ 15,862.50 10.00% 51,762.50 Palms . - $ 203,001.59 10.03% $ _ 22,555.73 Water $ 197,890.19 95.29% $ 188,559.84 4.71% SabelPalms '=EA Sanitary Sewer 6 5 180.00 S 1.080.00 90.00% S 972.00 10.00% S108.00 Shrub' . S 233,839.80 10.0045 $ 25,982.20 Lift Station $ 308,973.98 95.00% $ 291,625.28 5.0046 Geen Arboricota - EA 2859 5 15.00 5 42,885.00 90.00% $ 38,596.50 10.00% 54,288.50 Lake Shoreline Canopy Trees $ 10,298.08 0.0046 • 50.00 Professional Services 5 70,000.00 90.00% S 63,000.00 10.00% Red Maple EA 70 $ 55.00 S 3,850.00 90.00% S 3,465.00 10.00% 3385.00 Cvpress EA 47 S 55.00 5 2,585.60 90.00% $ 2,326.50 10.00% 5258.50 Littoral Zone Trees Maple. - EA 52 S 55.00 $ 2,860.00 90.00% 5 2,574.00 10.00% 5286.00 Cypress EA 51 S 55.00 5 2,805.00 90.00% S 2.524.50 10.00% 5280.50 Bald Cypress EA 19 $ 55.00 5 1,045.00 90.00% 5 940.50 10.00% 5104.50 Littoral Zone Plants Bulrush EA 3009 S 1.50 5 4,513.50 90.00% $ 4,062.15 10.00% 5451.35 Plckerelweed EA 3008 $ 1.50 S 4,509.00 90.00% $ 4,058.10 10.00% 5450.90 Soft Stem Bulrush EA 3006 3 1.50 5 4,509.00 90.00% $ 4,058.10 10.00% 5450.90 Fragrant Water Lily EA 3006 $ 1.50 5 4,509.00 90.00% $ 4,058.10 10.00% 5450.90 Spatterdock EA 3000 $ 1.50 S 4,509.00 90.00% $ 4,058.10 10.00% $450.90 Mulch Mulch SF 17250 $ 0.75 S 12,937.50 90.00% $ 11,643.75 10.00% $1.293.75 Subtotal $ 259,822.00 90.00% $ 233,839.80 10.00% 525,982.20 Lift Station Lift Station LS 1 5 306,973.98 S 306,973.98 95.00% $ 291 625.28 5.00% 515,348.70 Subtotal S 306,973.98 95.00% $ 291,625.28 5.00% 515,348.70 Irrigation and Wall Irrigation LS 1 S 70,550.00 S 70,550.00 100.00% $ 70,550.00 0.00% 30.00 Wan Is 1 $ 102,150.00 S 102,150.00 100.00% 5 102,150.00 0.00% 50.00 Subtotal $ 172,700.00 100.00% $ 172,700.00 0.00% $0.00 963/1i tioda Other Abandon Flow Web EA 2 $ 5,149.04 S 10,298.08 100.00% $ 10,298.08 0.00% 30.00 Subtotal $ 10,298.08 100.00% $ 10,298.08 0.00% 50.00 Professional Services Engineering, Design. Cerldication & Permits LS 1 $ 40,000.00 $ 40,000.00 90.00% S 36,000.00 10.00% 54,000.00 Survey Layout LS 1 S 20,000.00 S 20.000.00 90.00% S 18,000.00 10.00% 52,000.00 SurveyAs8uits LS 1 $ 8.000.00 S 8,000.00 90.00% $ 7,200.00 10.00% 5800.00 Survey PCP LS 1 5 2,000.00 $ 2,000.00 90.00% $ 1,800.00 10.00% 5200.00 Subtotal $ 70,000.00 90.00% $ 63.000.00 10.00% 57.000.00 SUMMARY TOTAL % Complete $ Value %Remaining $ Value Erosion Controls & Protection S 5,100.00 90.00% $ 4,590.00 10.00% $ 510.00 Demolition and Earthwork S 768,460.00 94,13% 5 723,360.00 5.87% $ 45,100.00 Onsite Paving 5 203,856.68 90.00% S 183,471.01 10.00% 5 20,385.67 Curbing 5 106,275.00 91.34% S 97,072.50 8.66% 5 • 9,202.50 Drainage $ 225,557.32 90.00% $ 203,001.59 10.03% $ _ 22,555.73 Water $ 197,890.19 95.29% $ 188,559.84 4.71% 59,330.35 Sanitary Sewer 3 168,837.28 95.00% $ 160,395.42. 5.00% 58,441.86 Landscaping $ 259,822.00 90.00% S 233,839.80 10.0045 $ 25,982.20 Lift Station $ 308,973.98 95.00% $ 291,625.28 5.0046 515,348.70 Irrigation and Wall $ 172,700.00 100.00% $ 172,700.00 0.00% 50.00 Other S 10,298.08 100.00% $ 10,298.08 0.0046 • 50.00 Professional Services 5 70,000.00 90.00% S 63,000.00 10.00% $ 7,000.00 TOTAL $ 2,495,770.53 93.43% 5 2,331.913.52 6.57% $ 163,857.01 • - Surety Amount (125%) - 5204,821.27 CERTIFICATE OF COST ESTIMATE I, jodah;61. Bails. A F o da re;isteredengineer, License No. 57396, do hereby certify to Indian River County that a cost estimate has been prepared under my responsible direction for (hose •tmprcper ants itemized in ihie ealiibk and thatthe total cost estimate for said improvements is 5204,821.27. This estimate has been prepared, in part, to Induce approval by me county of a final plat ' for th_ Orchard Peck PD project; dad to the purpose of establishing proper surety amounts associated therewith. • (Signature) �. .(,) F Jo�ah3 jBlnie, P.E., Fulda Regtitered Engineer License No. 57386 128 Orchard Park PD Residential Subdivision CASH DEPOSIT AND ESCROW AGREEMENT THIS AGREEMENT is entered into this 30thday of April , 2019, by and between SHOWCASE DESIGNER HOMES, L.C., a Florida limited liability company, the owner of the property being platted as Orchard Park PD Residential Subdivision (Developer), and INDIAN RIVER COUNTY, a political subdivision of the State of Florida (COUNTY): WITNESSETH: WHEREAS, Developer is effecting development of land within Indian River County and is required to provide security supporting a contract with the County for the construction of certain required improvements related thereto; NOW, THEREFORE, in consideration of the agreements, promises, and covenants set forth herein, and other good and valuable considerations, the parties hereto agree as follows: 1. The Developer has tendered to the County Office of Management and Budget (Escrow Agent) the sum of Two Hundred Four Thousand Eight Hundred Twenty -One and 27/100 Dollars ($204,821.27), the receipt whereof is hereby acknowledged, which sum shall be held in escrow by said Office, subject to the terms, conditions and covenants of this escrow agreement as assurance that Developer shall perform in all respects the obligations set forth in the aforementioned Contract for Construction of Required Improvements, which agreement is attached hereto and incorporated herein by reference (Contract). 2. Upon completion, the Developer may obtain a disbursement from .the escrow account by making a written request to the Board of County Commissioners of Indian River County through the County's Public Works Director. The request shall specify the amount of disbursement desired and shall be accompanied by a sealed certificate from Developer's engineer describing the work completed, the actual cost thereof, and that the work for which disbursement is requested has been completed in accordance with County policies for construction as those policies relate to location, method, and type of construction. 3. Disbursement shall occur only after issuance of a Certificate of Completion in accordance with the Indian River County Code. 129 4. Within seven (7) working days after receipt of a disbursement request, the Public Works Director shall cause an inspection of the work for which payment is sought. If the Public Works Director is satisfied in all respects with the work, the accompanying cost estimates and certifications, the Public Works Director shall deliver a written notice to disburse to the County Office of Management and Budget. Upon receipt of the notice to disburse, the Office of Management and Budget shall make the disbursement described therein directly to the party that posted the funds, or its legal representatives, successors or assigns, absent bankruptcy, court order, dissolution or an assignment. 5. Upon default by Developer under the Contract, the County may elect to pursue any of the remedies made available therein. All funds remaining in the escrow account at the time default is declared by the County shall be available for use by the County in accordance with the Contract. Said funds shall be disbursed to the County upon receipt by the Office of Management and Budget of a certified copy of a resolution of the Board of County Commissioners stating that Developer has defaulted under the Contract and that said funds are necessary to complete the required improvements. All funds disbursed to County in excess of the final amount determined necessary by the County to complete the required improvements shall be returned to the party that posted the funds, or its legal representatives, successors or assigns, absent bankruptcy, court order, dissolution or an assignment. 6. Any interest earned during the term of escrow, less administrative expenses, shall be disbursed at close of escrow. 7. The funds deposited hereunder exist solely for the protection, use and benefit of the County and shall not be construed or intended in any way, expressly or impliedly, to benefit or secure payment to any contractor, subcontractor, laborer, materialman, architect, engineer, attorney or other party providing labor, material, supplies, or services for construction of the required improvements, while such funds remain subject to this escrow agreement, unless and until the County shall agree otherwise in writing. The County shall not be liable to any of the aforementioned parties for claims against the Developer or contractor relating to the required improvements. 8. This Agreement, together with the attached Contract, is the full and complete understanding of the parties and shall not be construed or amplified by reference to any prior agreement, discussion, or understanding, except as specifically mentioned herein. This Agreement shall not be assigned without the express written approval of the County. Any amendment, deletion, modification, extension, or revision hereon or hereto shall be in writing, and executed by authorized representatives of each party. 2 130 IN WITNESS WHEREOF, the parties hereto have set their hands and seals. The date of this agreement shall be the date of approval by the County, as first stated above. OFFICE OF MANAGEMENT ND BUDGET By: tie /li Kristin Daniels, OMB Director APPROVED AS TO FORM AND LEGAALSUFFICIEN(CY: By:'J ,' 4. William K. DeBraal Deputy County Attorney SHOWCASE DESIGNER HOMES, L.C., a Florida limited liability company DEVELOPER By SAN GEORGE CONTRAC. ING, INC., a . `• a corpo atio t Ma�Age/ By \ '_....1,011. -.di . ae. David A. San Ge ., President By SEACOAST DEVELOPMENT, )NC., a Florida corporationManager By7a- . /� l t/v lanes R. McNamara, President BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER • UNTY, FLORIDA Jason . B`own Coun ; A. inistrator By: 3 Authority: Resolution No. 2005-121 131 :1101.0mILIGirrrpinf.WTitUryrnIXAMAPX. 1,001.,VIPASOLITWENR,LOLK DicAPPEA115..14r.t., : SHOWCASE DESIGNER HOMES, LLC 3393 SW 42nd Avenue Sulte 1, Paim City; F'1,34999 • . • 772-546'75144:, ••••.• •! • , , „ „ PAY TO THE . , n' h,, . • ORDER OF --f- a.) 4..)/4 '` iN't V c• • • LAO 1.4.:.^.7 (cy. //4 //z_zb MEMO 51? B&W *NORTHC"Z" OLINAP" 66-112/531 DOLIAliV 132 DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Emergency Services District Board of Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: FROM: DATE: Tad Stone, Director Department of Emergency Services Erin Baskins, Staff Assistant IV Department of Emergency Services May 1, 2019 SUBJECT: Purchase of Dive Rescue Dry Suits It is respectfully requested that the information contained herein be given formal consideration by the District Board of Commissioners at the next scheduled meeting. DESCRIPTIONS AND CONDITIONS Staff is seeking the purchase of ten (10) DUI PS Select Dry Suits from Dive Rescue International, Inc. The dry suits are housed at Fire Rescue Station #2 (3301 Bridge Plaza Dr.) and are primarily used for dive rescue operations, marine rescue activities and recovery operations. The current dry suits have reached their end of life usage and are out of service. The DUI TLS PS Select Dry Suit keeps Fire Rescue personnel isolated and protected from any contaminants in the water. Staff has obtained price quotes for the proposed replacement of ten (10) dive dry suits, which includes a trade in discount of ten (10) older dry suits. Staff recommends that the Board of County Commissioners declare asset numbers 200990, 201000, 23379, 23380, 23381, 23382, 23383, 23384, 23385 and 23386 as surplus and authorize their trade in for a $2,500.00 discount on the purchase of the new dry suits. FUNDING: Funding for the ten (10) Dive Suits are available in the Fire Rescue budget utilizing the FP&L Grant funds as follows: ITEM AMOUNT ACCOUNT NUMBER 10 DUI PS Select Dry Suits $18,900.00 11412022-066490-17017 RECOMMENDATION: Staff recommends the Board declare asset numbers 200990, 201000; 23379, 23380, 23381, 23382, 23383, 23384, 23385 and 23386 as surplus, authorize their trade in and approve the purchase of ten (10) DUI PS Select Dry Suits. 133 9/11 April 30, 2019 Sheriff beryl Loar Indian River County Sheriff's Office The Honorable Bob Solari, Chairman Indian River Board of County Commissioners 1801 27th Street Vero Beach, FL 32960-3388 Dear Chairman Solari: The State Criminal Alien Assistance Program (SCAAP) is a payment program that is administered by the Department of Justice's Bureau of Justice Assistance (BJA). This program provides funding to participating jurisdictions for the partial reimbursement of costs incurred by incarcerating undocumented criminal aliens in their correctional facilities. I am pleased to inform you that through the efforts of my staff and the use of the consulting firm of Justice Benefits, Inc. (JBI) - that does the research, inputs the data in the proper format and submits the records - the Bureau of Justice Assistance has wire transferred $23,573.00 into the board's bank account. The invoice from the consulting firm for $4,243.14 will need to be paid from the proceeds which leaves a net of $19,329.86 from the FY 2017 SCAAP award. Beginning with FY 2007 SCAAP awards, SCAAP funds must be used for correctional purposes only. Consequently, I am requesting a check in the amount of $23,573.00, with the appropriate budget amendment into Corrections Operating Expenses, to pay the consulting firm and to augment funds needed for inmate care. If you have any questions or require additional information, please contact Kelly Goodwin at 978-6146. Deryl Loar, Sheriff cc: Kelly Goodwin, Comptroller Kristin Daniels, OMB Director 4055 41st Avenue • Vero Beach, FL 32960 • (772) 569-6700 • www.iresheriff.org ro e0 134 /ora► INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director Phillip J. Matson, AICP; MPO Staff Director FROM: Brian Freeman, AICP; Senior Transportation Planner DATE: April 26, 2019 SUBJECT: Authorization to Submit Fiscal Year 2019 Applications for Federal Transit Administration Grants for Capital and Operating Assistance (Section 5307) and Bus Replacement (Section 5339) It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of May 7, 2019. DESCRIPTION & CONDITIONS The Federal Transit Administration's Section 5307 (Urban Area Formula Grant) program provides funding assistance towards both the capital and operating costs associated with Indian River County public transportation system, which consists of the GoLine (fixed route) and the Community Coach (demand response) transit services. Both the GoLine and the Community Coach are operated by the Senior Resource Association (SRA), the county's transit service provider. Indian River County also receives capital funding assistance through FTA's Section 5339 (Bus and Bus Facilities) program. Section 5339 funds are used for the purchase of replacement buses. Together, the Section 5307 and 5339 programs cover most of the capital expenses associated with the GoLine and Community Coach. In addition, the Section 5307 program covers approximately half of the operating costs of the public transportation system, with the remainder covered by Florida Department of Transportation grants and local funds. ANALYSIS According to federal regulations, Section 5307 program grants may be used for the planning, acquisition, construction, improvement, and operating costs of facilities, equipment, and associated capital maintenance items used in public transportation. Operating expenses require a 50% nonfederal match, which is provided through a combination of local funds and Florida C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@600E67EF\@BCL@600E67EF.docx 135 Department of Transportation (FDOT) public transportation grant funds. For capital expenses, FDOT toll revenue credits are used as a 20% nonfederal soft match (which effectively provides for 100% federal funding of capital expenses). In Indian River County, state toll revenue credits are utilized as a soft match to provide the required nonfederal share for the capital expenses associated with the Sections 5307 and 5339 grants. The use of a soft match eliminates the need for the County to provide a cash outlay for capital expenses. According to applicable regulations, toll revenue credits may be used as soft match only for capital expenses. For operating expenses, however, the nonfederal share is provided through a combination of local funds and Florida Department of Transportation (FDOT) public transportation grant funds. Attached to this report are copies of the County's proposed grant applications for the Section 5307 and Section 5339 programs. As required by Federal Transit Administration (FTA) regulations, the grant applications were prepared using FTA's Transit Award Management System (TrAMS) software. As it has in the past, the FTA requires grantees to utilize its TrAMS software in the development, submittal, modification, and management of grants. For the Section 5307 application for FY 2019 (Attachment #1), the total proposed budget amount is $5,600,000. Of that amount, the federal portion is $3,600,000, which consists of $1,600,000 in capital expenditures and $2,000,000 in operating expenditures. For the nonfederal share of capital expenditures ($400,000), the County will use toll revenue credits as a soft match. For the nonfederal share of operating expenditures (50%), the match will consist of $1,000,000 in FDOT grants and $1,000,000 from Indian River County. In this case, the County's contribution consists of previously approved general fund monies budgeted specifically for this purpose. The Section 5339 grant application is for $400,000 in capital assistance As with the capital portion of the Section 5307 grant, the nonfederal share consists of toll revenue credits as a soft match in the amount of $100,000. According to federal grant requirements, the designated recipient (Indian River County) must hold a public hearing to obtain the views of citizens on the proposed grant application. In keeping with that requirement, staff has published a notice of the public hearing. As a necessary prerequisite for submittal of the applications, the MPO has included the proposed Section 5307 funding in its FY 2018-2022 Transportation Improvement Program (TIP). The proposed grant application is also consistent with the MPO's adopted ten year Transit Development Plan and 2040 Long Range Transportation Plan. To apply for the FTA funds, the Board of County Commissioners must adopt the attached resolution (Attachment #3), authorizing staff to submit the attached grant applications. The resolution has been reviewed and approved by the County Attorney's Office. C:\Users\legista r\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@600E67EF\@BCL@600E67EF.docx 136 FUNDING For the local share of the nonfederal match, funding in the amount of $1,000,000 is budgeted and available in the General Fund / Community Transportation Coordinator account (Account Number 00111041-088230). These funds are part of the $1,115,800 allocation given to the Senior Resource Association to provide transit service in the county. RECOMMENDATION Staff recommends that the Board of County Commissioners adopt the proposed resolution authorizing the filing of the FY 2019 grant applications for the Section 5307 and Section 5339 programs. ATTACHMENTS 1. Application for Section 5307 Public Transportation Capital and Operating Assistance 2. Application for Section 5339 Bus Replacement Assistance 3. Resolution Authorizing the Filing of Applications for Grant Funding Assistance from the Federal Transit Administration 4. Grant Budget Forms C:\Users\legista r\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@600E67EF\@BCL@600E67EF.docx 137 DOT FTA U.S. Department of Transportation Application Federal Transit Administration Federal Award Identification Number (FAIN) G' Temporary Application Number Application Name 5630-2019-1 45630-2019-1 J FY 2019 5307 Capital & Operating, Indian River Co., FL Application Status Application Budget Number ][jn-Progress 0 Part 1: Recipient Information Name: Indian River, County Of Recipient Recipient OST Recipient Alias ID Type Recipient DUNS 5630 Coun A enc INDIAN RIVER COUNTY BOARD OF COUNTY tY 9 y COMMISSIONERS 079208989 Location Type Address City State Zip Headquarters 1800 27TH ST BLDG BVERO BEACH FL 329603328 [Physical Address 1,1800 27TH ST BLDG B _ VERO BEACH i L 1112-960 3 Mailing Address 1801 27TH STREET VERO BEACH FL 32960 Union Information Union Name NONE Address 1 NONE 7 Address 2 City _ _ 1NONE ' State Florida J[NONE - ' (Zipcode Contact Name NONE NONE 138 Telephone Fax NONE E-mail Website j.NONE Part 2: Application Information Title: FY 2019 5307 Capital & Operating, Indian River Co., FL FAIN Application Status Application Type Date Last Updated From Created Date TEAM? 5630 -2019 - In -Progress 1 Grant Application Start Date The start date will be set to the date of the award Application End Date Application Executive Summary Type Executive Summary Frequency of Milestone Progress Reports (MPR) No Selection Made Frequency of Federal Financial Reports (FFR) No Selection Made 2/13/2019 2/13/2019 No Does this application include funds for research and/or development activities? This award does not include research and development activities. Pre -Award Authority This award is using Pre -Award Authority. Does this application include suballocation funds? Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Will this Grant be using Lapsing Funds? No Selection Made Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rate Details: N/A Requires E.O. 12372 Review No, this application does not require E.O. 12372 Review. Delinquent Federal Debt 139 No, my organization does not have delinquent federal debt. Application Point of Contact Information First Name Last Name Title E-mail Address Phone Brian Freeman Senior Transportation Planner bfreeman@ircgov.com 772-226-1990 Application Budget Control Totals Funding Source Section of Statute CFDA Number Amount 5307 - Urbanized Area Formula Grants (2013 and forward) 5307-2A 20507 $3,600,000 Local i! L 41,000,0001 Local/In-Kind $0 State t 1 31,000,000i State/In-Kind $0 L$0 l $400,000 Other Federal Ji Transportation Development Credit _ Total Eligible Cost $5,600,000 Application Budget Project Number Budget Item FTA Amount Non -FTA Total Eligible Quantity Amount Amount 5631111- I 2019-1- 1 0111- ,BUS - ROLLING STOCK P1 ( 5630- BUY 2019-1- 11.12.03 REPLACEMENT $743,000.00 P1 30 -FT BUS $743,000.00 5630- 114- 2019-1- 00 (114- P1 5630- 2019-1- P1 5630- 2019-1- P1 $0.00 $743,000.00 $0.00 $743,000.00 2 2 BUS: SUPPORT EQUIP SAND FACILITIES $107,000.00 L �� L ACQUIRE - 11.42.06 SHOP $35,000.00 EQUIPMENT 11.42.07 ACQUIRE - ADP HARDWARE $0.00 ; $107,000.00 $0.00 $35,000.00 0 0 $40,000.00 $0.00 $40,000.00 0 140 5630- 2019-1- P1 ACQUIRE - 11.42.09 MOBILE $32,000.00 $0.00 $32,000.00 0 SURV/SECURITY EQUIP 5630- 2019-1- P1 5630- 2019-1- P1 117- 00 OTHER CAPITAL ITEMS (117- ,(BUS) ) 5630- 300-1 2019-1- 00 (300- P2 $750,000.00 11.7A.00 PREVENTIVE $750,000.00 MAINTENANCE OPERATING ASSISTANCE . $0.00 $750,000.00 0 Jl $0.00 $750,000.00 $2,000,000.001$2,000,000.00$2,000,000.00i$4,000,000.00 1 I �t { 0 0 5630- UP TO 50% 2019-1- 30.09.01 FEDERAL $2,000,000.00 $2,000,000.00 $4,000,000.00 0 P2 SHARE Budget Activity Line Item: 11.42.09 - ACQUIRE - MOBILE SURV/SECURITY EQUIP 141 DOT FTA U.S. Department of Transportation Application Federal Transit Administration Federal Award Identification Number (FAIN) 5630-2019-2 [Temporary Application Number Application Name j[5630-2019-2 FY 19 Bus Replacement (Section 5339) [Application Status Application Budget Number jiin Pro ress 0 Part 1: Recipient Information Name: Indian River, County Of 1 Recipient Recipient OST Recipient Alias ID Type Recipient - DUNS 5630 Count A enc INDIAN RIVER COUNTY BOARD OF COUNTY y 9 y COMMISSIONERS Location Type Address City 079208989 State Zip Headquarters 1800 27TH ST BLDG B Physical Address J[1800 27TH ST BLDG B Mailing Address 1801 27TH STREET Union Information VERO BEACH [VERO BEACH VERO BEACH FL 329603328 ][FL _J{.2960 FL 32960 Union Name NONE VAddress 1 j1NONE Address 2 [9_4 _ - -- State ILONE i Florida [Zipcode 1NONE Contact Name NONE NONE Telephone T NONE '' 142 Fax E-mail INONE Website Part 2: Application Information Title: FY 19 Bus Replacement (Section 5339) FAIN Application Status Application Type Date Created Last Updated From Date TEAM? 5630 -2019 - In -Progress 2 Grant Application Start Date The start date will be set to the date of the award 4/26/2019 4/26/2019 No Application End Date Application Executive Summary This uses FY 2019 funds from the Section 5339 (Bus and Bus Facilities) program. The grant's project is for the acquisition of replacement buses for Indian River County's public transportation system, which consists of the GoLine fixed route system and the Community Coach demand response service. The total eligible cost is $400,000, of which the federal share is $400,000. FDOT District 4 has authorized toll revenue credits in the amount of $100,000 in support of this application in the letter dated In accordance with federal regulations, a public hearing was conducted on May 7, 2019 and advertised in advance. A copy of the Florida Governor's Apportionment is attached. Frequency of Milestone Progress Reports (MPR) No Selection Made Frequency of Federal Financial Reports (FFR) No Selection Made Does this application include funds for research and/or development activities? This award does not include research and development activities. Pre -Award Authority This award is not using Pre -Award Authority. Does this application include suballocation funds? Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Will this Grant be using Lapsing Funds? No Selection Made Will indirect costs be applied to this application? 143 This award does not include an indirect cost rate. Indirect Rate Details: N/A Requires E.O. 12372 Review No, this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Application Point of Contact Information First Name Last Name Title E-mail Address Phone Brian Freeman Senior Transportation Planner bfreeman@ircgov.com 772-226-1990 Application Budget Control Totals Funding Source Section of Statute CFDA Number Amount 5339 — Buses and Bus Facilities Formula 5339-1 20526 1A $400,000 1$0 $0 j 1 1 [Local ___ Local/In-Kind State _il $0 State/In-Kind i $0 1 $0 Other Federal i Transportation Development Credit _ $100,000 Total Eligible Cost $400,000 Application Budget Project Number Budget Item FTA Non- Total Amount FTA Eligible Quantity Amount Amount 5630-2019-2-P11 5630-2019-2-P1 111- 00 IBUS - ROLLING STOCK (111-)i 1 I$400,000.00 1 $0.00 4$400,000.00 BUY 11.12.03 REPLACEMENT $400,000.00 $0.00 $400,000.00 1 30 -FT BUS 144 RESOLUTION NO. 2019- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY AUTHORIZING THE FILING OF APPLICATIONS FOR GRANT FUNDING ASSISTANCE FROM THE FEDERAL TRANSIT ADMINISTRATION. WHEREAS, the Federal Transit Administration (FTA) is authorized to award Section 5307 and Section 5339 grant funds for the implementation of a public transportation program of projects; WHEREAS, Indian River County and the Senior Resource Association utilize FTA Section 5307 and Section 5339 funds to provide needed public transportation services within the County; and WHEREAS, in applying for FTA Section 5307 and Section 5339 funds, Indian River County and the Senior Resource Association will comply with all applicable federal regulations and requirements associated with the Section 5307 and Section 5339 programs. NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS: 1. That the Community Development Director or his designee is authorized to file applications on behalf of Indian River County with the Federal Transit Administration to finance and implement the capital and operating program of projects specified in the County' s FY 2019 grant application under 49 USC Chapter 53, Section 5307 and 49 USC Chapter 53, Section 5339. 2. That the Chairman of the Indian River County Board of County Commissioners, the County Attorney, and/or Community Development Director are authorized to execute, and the Community Development Director is authorized to file with such application, an assurance or any other document required by the U.S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. That the Community Development Director or his designee is authorized to execute grant agreements with the U.S. Department of Transportation to finance and implement the program of projects specified in the County's FY 2019 grant application under 49 USC Chapter 53, Section 5307 and 49 USC Chapter 53, Section 5339. 4. That the County Administrator is authorized to set forth and execute necessary Disadvantaged Business Enterprise (DBE) policies in connection with such application as specified in the County's adopted DBE plan and in accordance with the federal requirements of 49 CFR Part 26. 5. That the Community Development Director or his designee is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the County's FY 2019 grant application under 49 USC Chapter 53, Section 5307 and 49 USC Chapter 53, Section 5339. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@680EF9B6\@BCL@680EF9B6.docx 145 Page 1 of 2 RESOLUTION NO. 2019 - THIS RESOLUTION was moved for adoption by , and the motion was seconded by , and, upon being put to a vote, the vote was as follows: Chairman Bob Solari Vice -Chairman Susan Adams Commissioner Joseph E. Flescher Commissioner Peter D. O' Bryan Commissioner Tim Zorc The Chairperson thereupon declared the resolution duly passed and adopted this 8th day of May , 2019. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Bob Solari, Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk I HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State and County to take acknowledgments, personally appeared Bob Solari, as Chairman of the Board of County Commissioners, and , as Deputy Clerk, to me known to be the persons described in and who executed the foregoing instrument and they acknowledged before me that they executed the same. WITNESS my hand and official seal in the County and State last aforesaid this 8th day of May , 2019. APPROVED AS TO LEGAL SUFFICIENCY BY: Dylan Reingold County Attorney Notary Public SEAL: APPROVED AS TO COMMUNITY DEVELOPMENT MATTERS BY: Stan Boling, AICP, Director Community Development Depaitnuent C:\Users\legistar\AppData\L.ocal\Temp\BCL Technologies\easyPDF 8\@BCL@680EF9B6\@BCL@680EF9B6.docx Page 2146 GRANT NAME: 49 USC,Ch. 53 Sec. 5307 FTA Grant (Operating and Capital) GRANT #: 5630-2019-1 AMOUNT OF GRANT: $5,600,000 (Federal, State and Local); $3,600,000 (Federal Section 5307) DEPARTMENT RECEIVING GRANT: Community Development (pass through to Senior Resource Association) CONTACT PERSON: Brian Freeman PHONE #: (772) 226-1990 1. How long is the grant for? One Year Starting Date: October 1, 2018 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? X Yes No If yes, does the grant allow the match to be In Kind Services? Yes X No 4. Percentage of grant to match: 50% (applies to operating component only) 5. Grant match amount required: $2,000,000 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency? Local match consists of $1,000,000 County match already budgeted in general funds and $1,000,000 in FDOT grant funds 7. Does the grant cover capital costs or start-up costs? Yes X No If no, how much do you think will be needed in capital costs or start-up costs? (Attach a detailed listing of costs.) $0 (Capital portion also being applied for) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If additional space is needed, please attach a schedule.) Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries $5,600,000 Second Year $ $ $ 011.13 Other Salaries & Wages (PT) $ $ $ $ Fourth Year 012.11 Social Security $ $ Fifth Year $ $ 012.12 Retirement Contributions 012.13 Life and Health Insurance 012.14 Worker's Compensation 012.17 Soc. Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel, and operating? Salaries and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the County over five years? $1,000,000 Grant Amount Other Matching Costs Match Total First Year $3,600,000 $ $1,000,000 in local funds & $1,000,000 in FDOT grants $5,600,000 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $ 147 GRANT NAME: 49 USC,Ch. 53 Sec. 5339 FTA Grant (Bus Replacement) GRANT #: 5630-2019-2 AMOUNT OF GRANT: $400,000 DEPARTMENT RECEIVING GRANT: Community Development (pass through to Senior Resource Association) CONTACT PERSON: Brian Freeman PHONE #: (772) 226-1990 1. How long is the grant for? One Year Starting Date: October 1, 2018 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? Yes X No If yes, does the grant allow the match to be In Kind Services? Yes X No 4. Percentage of grant to match: NA % 5. Grant match amount required: $ 0 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency? N/A 7. Does the grant cover capital costs or start-up costs? X Yes No If no, how much do you think will be needed in capital costs or start-up costs? (Attach a detailed listing of costs.) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If additional space is needed, please attach a schedule.) Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries $400,000 Second Year $ $ $ 011.13 Other Salaries & Wages (PT) $ $ $ $ Fourth Year 012.11 Social Security $ $ Fifth Year $ $ 012.12 Retirement Contributions 012.13 Life and Health Insurance 012.14 Worker's Compensation 012.17 Soc. Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel, and operating? Salaries and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the County over five years9 �0 11.11111111111.1 Grant Amount Other Matching Costs Match Total First Year $400,000 $ $ $400,000 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $ 148 Treasure Coast Newspapers Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Natalie Zoller, who on oath says that she Is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following Issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published In said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Copyline PO it 463755 - INDIAN RIVER COUNTY PLANNING 2267844 NOTICE OF PUBLIC HEARING Notice of h Pub Dates April 16, 2019 Sworn to and subscribed before me this day of, April 22, 2019, by Natalie Zoll (X) personally known to me or ( ) who has produced as identification. who is Karol Kangas ",:•••• ,,,, , KAROLEKANGAS I. t+. J 44f�f! fti4' i NMoyCtaConrymjibs sotesGo226a _IhrmstAlioneINouryAscs `1 1 Notary Public , o , l NOTICE OF PUBLIC HEARING Notice of hearing is hereby given for the Board of County Commissioners of Indian River County, Florida to consider submittal of an application for an FY 2019 49 USC Ch. 53, Sec- tions 5307/5339 Mass Transit Capital and Operating Assis- tance Grant. A public hearing at which parties in interest and citizens shall have an opportunity to be heard will be held by the Indian River Coun- ty Board of County Commis- sioners in the County Commis- sion Chambers of the Indian River County Administration Building, located at 1801 27th Street, Vero Beach, Florida on May 7, 2019 at 9:00 AM. The Indian River County Board of County Commissioners is considering the submittal of a 49 USC Ch. 53, Sections 5307/5339 grant application. As proposed, the application requests a total of $2,000,000 in federal capital assistance and $2,000,000 in federal operating assistance. The nonfederal capital share will consist of $500,000 in Flori- da toll revenue credits as a soft -match. The nonfederal operating share will consist of $1,000,000 in local funds and $1,000,000 state transit grant funds. All funds will be passed through to the Indian River County Senior Resource Asso- ciation (SRA), the County's transportation provider. The funds will be used to maintain and expand the SRA's GoLine (fixed route) and Communi- ty Coach (demand response, including ADA complementary paratransit) public transpor- tation services. Specifically, funds will be used to imple- ment the following program of projects: • Continue and expand the GoLine and Community Coach public transportation services. • Purchase Vehicles and Relat- ed Equipment, Computers and Software, Shop Equipment, and Security Equipment; and Perform Preventive Vehicle Maintenance. Unless modified as a result of FTA review and comment, changes in available funding, or other unforeseen circum- stances, the proposed Pro- gram of Projects described above will become the final program of projects for FY 2019. This notice complies with the FTA Program of Projects (POP) notification requirements. Please direct questions regarding this public hearing to Brian Freeman at 772-226- 1990. Anyone who may wish to appeal any decision, which may be made at this meeting, will need to ensure that a ver- batim record of the proceed- ings is made, which includes testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting must contact the County's Americans with Dis- abilities Act (ADA) Coordina- tor at 772-226-1223 at least 48 hours in advance of meeting. Indian River County Board of County Commissioners By: -s- Bob Solari, Chairman Publication Date: 04/21/2019 Please forward proof of publication to: Account # 463755 Kathy Charest Community Development Department 1801 27th Street Vero Beach, Florida 32960 April 21, 2019 TCN 2267844 DEPARTMENTAL MATTERS Indian River County Inter -Office Memorandum Office of Management and Budget TO: Members of the Board Of County Commissioners DATE: May 1, 2019 SUBJECT: 2nd Quarter FY 2018/2019 Budget Report FROM: Kristin Daniels Budget Director, Office of Management & Budget Following is the staff report for the second quarter of fiscal year 2018/2019. Staff will make a presentation at the Board meeting. 149 Quarterly Budget Report - Budget to Actual Revenue Comparison FY 2018-2019 2nd Qtr. 001 -GENERAL FUND Account Description BUDGET Quarterly Budget (50% of Total) YTD Revenues Percentage of Annual Budget Difference from 50% Comments/ Notes 001031 Taxes $57,125,801 $28,562,900 $53,783,045 94.1% $25,220,145 The county budgets ad valorem taxes @ 95% collection. Most are paid by November to receive the 4% discount 001033 Intergovernmental $6,494,869 $3,247,434 $3,107,830 47.9% ($139,604) Some Grants are based on reimbursement 001034 Charges For Services $1,605,247 $802,624 $966,508 60.2% $163,884 Prisoner revenue, rental fees higher than anticipated 001035 Judgments, Fines & Forfeits $185,402 $92,701 $75,816 40.9% ($16,885) Animal Control revenues received slightly below budgeted amounts. 001036 Licenses $141,550 $70,775 $67,150 47.4% ($3,625) Lag time in receiving animal licenses 001037 Interest $204,725 $102,363 $367,518 179.5% $265,156 Interest earnings higher than anticipated. 001038 Miscellaneous $4,822,360 $2,411,180 $2,718,112 56.4% $306,932 Received FPL Disaster Grant in full. 001039 Other Sources $27,085,772 $13,542,886 $9,584,615 35.4% ($3,958,271) Cash forward reserves budgeted, but not actual Grand Total $97,665,726 $48,832,863 $70,670,594 72.4% $21,837,731 004 MUNICIPAL SERVICE FUND Account Description BUDGET Quarterly Budget (50% of Total) YTD Revenues Percentage of Annual Budget Difference from 50% Comments/ Notes 004031 Taxes $10,989,695 $5,494,848 $9,630,625 87.6% $4,135,778 The county budgets ad valorem taxes @ 95% collection. Most are paid by November to receive 4% discount. MSTU includes communications tax and business tax which makes this percentage lower than other funds. 004032 Permits And Fees $8,838,800 $4,419,400 $4,061,854 46.0% ($357,546) Lag time in receiving franchise fee payments- 5 months received in 2 quarters. 004033 Intergovernmental $8,982,929 $4,491,464 $4,319,403 48.1% ($172,061) Lag time in receiving 1/2 Cent Sales Tax- 5 months received in 2 quarters. 004034 Charges For Services $1,175,554 $587,777 $544,217 46.3% ($43,560) Pool and recreation revenues increase in summer 004035 Judgments, Fines & Forfeits $118,750 $59,375 $29,840 25.1% ($29,535) Code enforcement fines below budget. 004037 Interest $65,299 $32,650 $165,360 253.2% $132,710 Interest earnings higher than anticipated. 004038 Miscellaneous $8,170 $4,085 $11,899 145.6% $7,814 Reimbursement -IG Dept. not budgeted 004039 Other Sources $3,403,474 $1,701,737 $0 0.0% ($1,701,737) Cash forward reserves budgeted, but not actual Grand Total $33,582,671 $16,791,335 $18,763,198 55.9% $1,971,863 150 Quarterly Budget Report - Budget to Actual Revenue Comparison FY 2018-2019 2nd Qtr. 111 TRANSPORTATION FUND Department Description BUDGET Quarterly Budget (50% of Total) YTD Revenues Percentage of Annual Budget Difference from 50% Comments/ Notes 111032 Permits And Fees $251,750 $125,875 $174,515 69.3% $48,640 Other permit revenue higher than anticipated. 111033 Intergovernmental $3,005,878 $1,502,939 $1,309,534 43.6% ($193,405) Lag time in receiving constitutional and county gas tax - only 5 payments received in 2 quarters. DOT traffic signal enhancement revenue to be received later this year. 111034 Charges For Services $92,150 $46,075 $27,468 29.8% ($18,607) MPO salary reimbursement completed at year end. 111037 Interest $35,150 $17,575 $56,938 162.0% $39,363 Paving assessments interest charged here until year end entry. Interest earnings higher than anticipated. 111038 Miscellaneous $372,875 $186,438 $67,975 18.2% ($118,463) Lag time receiving reimbursements from cities for traffic maintenance, etc. reimbursements received at year end. 111039 Other Sources' $13,858,565 $6,929,283 $5,550,584 40.1% ($1,378,699) Cash forward reserves budgeted, but not actual Grand Total $17,616,368 $8,808,184 $7,187,014 40.8% ($1,621,170) Cash forward reserves budgeted, but not actual 114 EMERGENCY SERVICES DISTRICT Department Description BUDGET Quarterly Budget (50% of Total) YTD Revenues Percentage of Annual Budget Difference from 50% Comments/ Notes 114031 Taxes $32,072405 $16,036,053 $29,898,041 93.2% $13,861,988 The county budgets ad valorem taxes @ 95% collection. Most are paid by November to receive the 4% discount 114033 Intergovernmental $67,231 $33,616 $49,954 74.3% $16,339 Grant paid on advance basis 114034 Charges For Services $5,954,426 $2,977,213 $3,353,942 56.3% $376,729 ALS charges exceeding budgeted figures. 114035 Judgments, Fines & Forfeits $9,500 $4,750 $1,800 18.9% ($2,950) False fire alarm revenue lower than budgeted. 114037 Interest $47,500 $23,750 $171,519 361.1% $147,769 Interest earnings higher than anticipated. 114038 Miscellaneous $32,029 $16,015 $5,579 17.4% ($10,436) Surplus sale revenue budgeted- no actual 1st or 2nd qtr. 114039 Other Sources $3,385,467 $1,692,734 $0 0.0% ($1,692,734) Cash forward reserves budgeted, but not actual Grand Total $41,568,259 $20,784,129 $33A80,835 80.5% $12,696,706 Grand Total - All Taxing funds $190,433,023 $95,216,512 $130,101,641 68.3% $34,885,129 151 Quarterly Budget Report - Budget to Actual Expense Comparison FY 2018-2019 2nd Qtr. 001- General Fund Department Description REVISED BUDGET Quarterly Budget (50%ofTotal) YTD Expenses Percentage of Annual Budget Difference from 50% Comments/ Notes 101 BCC Operations $1,092,442 $546,221 $550,392 50.4% $4,171 102 County Attorney $2,001,695 $1,000,848 $575,948 28.8% ($424,899) All Aboard Florida legal expenses not yet expended 103 Geographic Info Systems Dept. $87,723 $43,862 $43,862 50.0% $0 106 General Health $1,006,842 $503,421 $477,540 47.4% ($25,881) Lag time in New Horizon's reimbursement. 107 Communications/EmergencySvcs $592,417 $296,209 $289,422 48.9% ($6,787) Computer Software budgeted but not yet fully expensed 109 Main Library $2,547,534 $1,273,767 $1,056,780 41.5% ($216,987) Capital budgeted but not yet expensed 110 Agencies $6,274,088 $3,137,044 $2,591,505 41.3% ($545,539) Community Transportation Coordinator expenses based on reimbursement. 111 Medicaid $1,228,901 $614,451 $419,080 34.1% ($195,371) Lag time in reimbursement submittals. 112 North County Library $1,163,205 $581,603 $516,299 44.4% ($65,304) Salaries & benefits expense lower than budgeted 113 Brackett Family Library $309,341 $154,671 $145,129 46.9% ($9,541) Salaries & benefits expense lower than budgeted 114 Value Adjustment Board $60,000 $30,000 $10,550 17.6% ($19,450) Expenses to be incurred later in the year. 118 Ind Riv Soil/Water Conservation $51,082 $25,541 $23,525 46.1% ($2,016) 119 Law Library $91,199 $45,600 $44,453 48.7% ($1,146) 128 Children's Services $1,665,465 $832,733 $489,600 29.4% ($343,133) Lag time in reimbursement submittals. 137 Redevelopment Districts $222,000 $111,000 $211,458 95.3% $100,458 CRA payments are due in full in December. 199 Reserves $8,157,973 $4,078,987 $3,066,969 37.6% ($1,012,018) Contingencies budgeted, but not expended. 201 County Administrator $590,436 $295,218 $203,105 34.4% ($92,113) Some expenses scheduled for later in year 202 General Services $158,124 $79,062 $68,530 43.3% ($10,532) Expenses slightly below budget. 203 Human Resources $636,526 $318,263 $246,305 38.7% ($71,958) Computer Software budgeted but not expensed yet. 204 Planning And Development $6,000 $3,000 $2,292 38.2% ($708) Expenses lower than anticipated. 152 FY 2018-2019 2nd Qtr. 001 - General Fund Department Description REVISED BUDGET Quarterly Budget (50%ofTotal) YTD Expenses Percentage of Annual Budget Difference from 50% Comments/Notes 206 Veterans Services $269,197 $134,599 $118,156 43.9% ($16,443) Expenditures for Veteran's Council based on reimbursement. 208 Emergency Management $598,504 $299,252 $254,045 42.4% ($45,207) Grant funds budgeted but not yet expensed 210 Parks $2,620,501 $1,310,251 $1,156,873 44.1% ($153,377) Expenses to be incurred later in the year. 211 Human Services $266,569 $133,285 $103,833 39.0% ($29,451) Billed quarterly for staff from Health Dept. Not processed until April. 212 Agriculture Extension $200,745 $100,373 $75,458 37.6% ($24,914) Capital budgeted but not yet fully expensed. 216 Purchasing $206,252 $103,126 $83,419 40.4% ($19,707) New position filled end of November 220 Facilities Management $4,112,611 $2,056,306 $1,430,567 34.8% ($625,739) Multiple position vacancies. Budgeted maintenance expenses to be incurred later in the year 229 Management & Budget $361,572 $180,786 $137,333 38.0% ($43,453) Vacant position- filled in January 237 FPL Grant $119,268 $59,634 $27,909 23.4% ($31,725) Vacant position 238 Emergency Mgmt. Base Grant $117,825 $58,913 $49,771 42.2% ($9,142) Expenses to be incurred later in the year. 241 Computer Services $643,365 $321,683 $429,051 66.7% $0 Computer Service costs charged on a monthly basis. 246 Risk Management $290,318 $145,159 $290,318 100.0% $145,159 Insurance charge done once a year in January 250 County Animal Control $599,937 $299,969 $245,311 40.9% ($54,658) Part time position filled in Feb. 251 Mailroom/Switchboard $383,126 $191,563 $138,796 36.2% ($52,767) Communication equipment maint. to be paid in April. 252 Environmental Control $7,033 $3,517 $3,432 48.8% ($85) Expenditures based on reimbursement 283 Lagoon $126,080 $63,040 $20,432 16.2% ($42,608) Position filled in April 300 Clerk Of Circuit Court $1,055,644 $527,822 $529,965 50.2% $2,143 400 Tax Collector $1,585,104 $792,552 $3,399,772 214.5% $2,607,220 Commission charged on Ad Valorem collections, most collected by December. Tax Collector returns excess fees at year end. 500 Property Appraiser $3,112,520 $1,556,260 $1,527,012 49.1% ($29,248) Postage paid directly in Sept 600 Sheriff $50,969,175 $25,484,588 $25,379,994 49.8% ($104,594) Timing on payment of utility bills 700 Supervisor Of Elections $1,368,525 $684,263 $807,555 59.0% $123,292 First draw is 25% of budget per Florida Statutes. 901 Circuit Court $162,879 $81,440 -$49,544 -30.4% ($130,984) Reimbursement of unused funds from previous year 903 State Attorney $87,879 $43,940 $37,669 42.9% ($6,270) Expenditures based on reimbursement. 904 Public Defender $3,737 $1,869 $1,506 40.3% ($363) Expenditures based on reimbursement. 907 Medical Examiner $454,367 $227,184 $227,184 50.0% $0 Expenditures based on reimbursement. Grand Total $97,665,726 $48,832,863 $47,458,560 48.6% ($1,374,303) 153 FY 2018-2019 2nd Qtr. 004 - M.S.T.U. Fund Department Description REVISED BUDGET Quarterly Budget (50% of Total) YTD Expenses Percentage of Annual Budget Difference from 50% Comments/ Notes 102 County Attorney $3,465 $1,733 $3,464 N/A $1,732 104 North County Aquatic Center $851,587 $425,794 $238,604 28.0% ($187,189) Seasonal operations at pool. Higher expenses (temp. employees) in summer. 105 Gifford Aquatic Center $485,340 $242,670 $202,300 41.7% ($40,370) Seasonal operations at pool. Higher expenses (temp. employees) in summer. 108 Recreation $1,024,001 $512,001 $413,074 40.3% ($98,927) Some seasonal operations (summer camps) with higher expenses (temp. employees) in summer. 115 Intergenerational Facility $493,523 $246,762 $187,505 38.0% ($59,257) Part time position filled in Jan. Other Professional Services to be expensed later in year. 116 Ocean Rescue $920,943 $460,472 $410,113 44.5% ($50,359) Expenses to be incurred later in the year. 161 Shooting Range Operations $671,873 $335,937 $322,193 48.0% ($13,744) Pro Shop supplies less than budgeted. 199 Reserves $25,195,193 $12,597,597 $12,415,933 49.3% ($181,664) 204 Planning And Development $256,800 $128,400 $111,851 43.6% ($16,549) Expenses to be incurred later in the year. 205 County Planning $1,232,107 $616,054 $639,125 51.9% $23,072 Insurance charges for fund done once per year in January. 207 Environmental Plan/Code Enforce $522,258 $261,129 $213,737 40.9% ($47,392) Capital items not yet purchased. 210 Parks $1,470,951 $735,476 $146,880 10.0% ($588,596) Some project budgets not rolled over until January 214 Road & Bridge $133,275 $66,638 $87,676 65.8% $21,039 Demolition expenses 234 Telecommunications $241,355 $120,678 $100,418 41.6% ($20,260) Capital items encumbered but not yet expensed 400 Tax Collector $80,000 $40,000 $182,908 228.6% $142,908 Commission charged on Ad Valorem collections, most collected by December. Tax Collector returns excess fees at year end. Grand Total $33,582,671 $16,791,336 $15,675,781 46.7% ($1,115,555) 154 FY 2018-2019 2nd Qtr. 111- Transportation Fund Department Description REVISED BUDGET Quarterly Budget (50% of Total) YTD Expenses Percentage of Annual Budget Difference from 50% Comments/ Notes 199 Reserves $1,711,959 $855,980 $491,246 28.7% ($364,734) Contingencies budgeted, but not expended. 214 Roads And Bridges $9,189,145 $4,594,573 $4,135,346 45.0% ($459,227) Multiple position vacancies. Capital items encumbered but not yet expensed. 243 Public Works $373,760 $186,880 $175,939 47.1% ($10,941) Expenses to be incurred later in year 244 County Engineering $2,745,787 $1372,894 $1,120,963 40.8% ($251,931) Multiple position vacancies. Capital items encumbered but not yet purchased. 245 Traffic Engineering $2,590,127 $1,295,064 $964,370 37.2% ($330,694) Capital items encumbered but not yet expensed. Vacancy filled in Jan. 281 Stormwater $1,005,590 $502,795 $310,494 30.9% ($192,301) Capital items not yet purchased. Grand Total $17,616,368 $8,808,184 $7,198,357 40.9% ($1,609,827) FY 2018-2019 2nd Qtr. 114 Emergency Services District Department Description REVISED BUDGET Quarterly Budget (50% of Total) YTD Expenses Percentage of Annual Budget Difference from 50% Comments/ Notes Salaries $20,081,659 $10,040,830 $8,694,752 43.3% ($1,346,077) 11.9 pay periods out of 26 were paid in quarter. This is 45.8% of salaries rather than 50%. Multiple position vacancies. Benefits $9,948,903 $4,974,452 $4,485,309 45.1% ($489,142) 11.9 pay periods out of 26 were paid in quarter. This is 45.8% of salaries rather than 50%. Multiple position vacancies. Operating $5,910,872 $2,955,436 $2,544,557 43.0% ($410,879) Lifescan Physicals encumbered but not yet expensed $149,630, Other Operating expenses to be incurred later in year Capital Outlay $4,420,481 $2,210,241 $471,985 10.7% ($1,738,255) Capital expenditures not yet purchased Grants and Aids $13,822 $6,911 $13,821 o 100.0% $6,910 Payment to Division of Forestry made once per year, done in October. Other Uses $1,192,522 $596,260 $810,296 67.9% $214,036 Commission charged on Ad Valorem collections, most collected by December. Tax Collector returns excess fees at year end. Grand Total $41,568,259 $20,784,129 $17,020,722 40.9% ($3,763,407) Grand Total - All Taxing Funds $190,433,024 $95,216,511 $87,353,419 45.9% ($7,863,092) 155 Financial Indicators Snapshot - March 2019 Report Change Current Month Revenues 111111== Gas Tax (Fund 109) 4. -7.8% Optional Sales Tax (Fund 315) 4, Half Cent Sales Tax 4 1.0% Traffic Impact Fees (Fund 102) 3.6% Impact Fees (Fund 103) * Tourist Tax -16.4% Franchise Fees -TOTAL 16.1% Recreation ReKenli Alt NCAC -3.4% GAC -1.4% Recreation -6.5% IG Building 1.1 P.rofiZ& Loss 0.7% Building Dept. -2.5% Golf Course Fleet 2.9% SWDD -20.6% Shooting Range Compared to Prior Year Change Current Month % Change Year - to -Date 111111== 1.111111111.1 4. -7.8% 4. -11.0% 4, -7.3% 4 1.0% 2.0% 3.6% 0.4% * 3.5% -16.4% * 16.1% 4. -12.7% Alt 10.7% -3.4% 4 -1.4% 4 -9.2% -6.5% -3.5% 1.1 11111111. 0.7% • -2.5% 4 -70.1% -15.5% 2.9% 4, -20.6% 20.1% 4.1% It 243.5% -2.3% 6.6% 5.1% 283.9% * -11.8% 68.5% * 36.5% 4, -134.7% 8.6% Compared to Budget Variance Current Month % Variance Year -to -Date 111111== 1.111111111.1 4. -7.8% -4.1% -1.1% 4.2% 4117 -3.3% 2.0% 85.1%lit•62.7% Revenues are up $207 compared to last March, down $9,963 YTD. Athletics are down while Park Rentals are up. *113.2% *112.2% 41117 -5.3% 8.8% Fleet YTD net income of $103,718 vs $117,543 last year SWDD YTD net income of $7,383,429 vs $5,408,673 last year Shooting Range YTD net income of ($65,294) vs ($71,407) last year lit 43.1% 39.9% 4. -36.2% 82.0% -6.5% 4, -7.1% 74.1% - 97.5% Comments Represents collection Dec,Jan & Feb.Decrease of $118,465 from prior year YTD. Through Feb 2019 collections -trend is positive -YTD figures have exceeded prior year by $269,347 Year to date collections through Feb 2019 are above prior year by $147,557. Varies by month, however, increase of $321,795 YTD compared to prior year. Varies by month, however, increase of $150,390 YTD compared to prior year. Tourist Taxes failed to meet budgeted expectations by $19,839; year to date revenues are down ($18,489) when compared to last year. Overall YTD Franchise Tax revenue of $4,348,686 vs $4,508,123 in prior year. YTD revenues are down $1,806 compared to prior year, but up $20,335 compared to budget. GAC pool closed 2/15-3/28 for rersurfacing Revenues are up $207 compared to last March, down $9,963 YTD. Athletics are down while Park Rentals are up. Revenues are up $5,219 for the month and $6,962 YTD. Primarily Room Rentals and Fitness Programs Profit of $233,931 through 2nd quarter vs $239,380 during the same period last year Total Rounds are up 1,417 or 2.5% YTD. YTD net income of $774,501 vs $737,023 last year Fleet YTD net income of $103,718 vs $117,543 last year SWDD YTD net income of $7,383,429 vs $5,408,673 last year Shooting Range YTD net income of ($65,294) vs ($71,407) last year 156 Expense Analysis March 31, 2019 >$25,000 and >10% Increase YTD ACCOUNT 001-102-514-033110- 001-102-514-033110.15023 001 -107 -519 -035120- 001 -107-519-066490- 001-109-571-033410- 001-109-571-035290-18801 001-109.571-038150- 001-110-541-066490-54001 001-110.564-088373-54001 001-199-581-099210- 001-208-525-033490.17026 001-210-572-033410- 001-220-519-033410- 001-220-519-066420- 001-241-513-036992- 004-105-572-033490- 004-205-515-036992- 004-210-572-066510-18010 004-214-541.033490- 102 -151-541-06612016009 102-151-541-066510-06004 102-152-541-066510-18034 103-109.571.066390- 109-214-541-053360-16008 109-214-541-053360-16020 109-214-541-05336017028 109-214-541-066510-03023 109 -244 -541 -011120- 109 -244-541-035120- 111-214-541-012140- 111-214-541-033470- 111 -214-541-033490-19005 214-541-033470- 111-214-541-033490-19005 111-214-541-035210- 111-214-541-035220- 111-214-541.066490- 111-244-541-036992- 111-245-541.035360- 111-281-538-033190- 114-120-522-012120- 114 -120-522-012140- 114 -120522-036992- 114 120-522-012140- 114-120522.036992- 114 -120-522-066490- 119 -199-581-099210- 120 -133-525-034690- 120 -133-525-066470- 120 -6C0-586-099040- 124 120-522-066490- 119-199-581.099210- 120-133-525-034690- 120-133-525-066470- 120-600-586-099040- 124 -204-515-011120- 128 -144-572-033190- 128-144-572.066512-17001 128-144-572-066514-17001 133 -210-572-066510-14004 136-163-564-036730-18804 136-163-564.036730-18805 136-163-564.036730-18807 136-163.564.036730-18808 136-163-564.036730-18809 136-163-564.036730-18810 136-163-564-036730-18812 204 -117-517-077110- 204 -117-517-099210- 308-162-575.034610-01002 308-162-575-066490-01002 315 -120522-06651016004 315-162-575-066110- 315 -199-581-099210- 315 162-575-066110- 315-199-581-099210- 315 -210572-06651017023 315-210572-066510-18005 315-214-541-06651016025 315 -220519-06651016030 315 -220519-06651017018 315-241-513-066490- 315 -243-538-06651016022 241-513-066490- 315-243-538-06651016022 315 -600-586-099040- 411 -255-534-035290- 441 -233-524-011120- 441 -233-524-033470- 441 -233-524-036992- 471 -218-536-035230- 471-218-536-044699- 471-219.536-044610- 471-235536-036992- 471-235536-044699-18518 471-235-536-044699-18533 471-235-536-044699-18535 471-235-536-044699-19503 471-265-536-036530- 471-268.536-044699- 471-268-536-044699-19508 471 -269 -536 -044699- 501 -242 -591 -011120- 501 -242-591-035540- 502-246-519-034530- 502-246-513-034590- 502 -600-521-012140- 504 -127-519-033190- 504 -127-519-034586- 505 -241-513-011120- 505 -241-513-035130- ACCOUNT 600-521-012140- 504-127-519-033190- 504-127-519-034586- 505-241-513-011120- 505-241-513-035130- ACCOUNT DESCRIPTION LEGAL SERVICES LEGAL SERVICES -ALL ABOARD FL COMPUTER SOFTWARE OTHER MACHINERY & EQUIPMENT JANITORIAL SERVICES OTHER OPERATING SUPPUES SUBSCRIPTIONS/MICROFILM OTHER MACHINERY & EQUIPMENT SENIOR SVS -MEALS, DAY CARE FUND TRANSFERS OUT OTHER CONTRACT SERV-IRMA JANITORIAL SERVICES JANF1ORIAL SERVICES AUTOMOTIVE COMP SERV INTER -DEPT CHGS OTHER CONTRACTUAL SERVICES COMP SERV INTER -DEPT CHGS JONES PIER IMPROVEMENTS OTHER CONTRACTUAL SERVICES ROW -66TH AVE/65TH ST -83RD ST 66TH AVE/CR510 INTERSECTN IMPR SR60/ATLANTIC BVD PARKING AREA OTHER IMPROVEMENTS EXCEPT BLDG 58TH AVE RESURFACE/26TH-57TH CR512 RESURF MYRTLE TO 125TH 45T11 ST RESURFACE -58TH TO 43RD 45TH STREET BEAUTIFICATION REGULAR SALARIES COMPUTER SOFTWARE WORKERS COMPENSATION CONTRACTED LABOR SERVICES RED TIDE FUEL & LUBRICANTS TIRES & TUBES OTHER MACHINERY & EQUIPMENT COMP SERV INTER -DEPT CHCS TRAFFIC SIGNS OTHER PROFESSIONAL SERVICES RETIREMENT CONTRIBUTION WORKERS COMPENSATION COMP SERV INTER -DEPT CHGS OTHER MACHINERY & EQUIPMENT FUND TRANSFERS OUT MAINTENANCE - OTHER EQUIPMENT EDP EQUIPMENT SHERIFF -LAW ENFORCEMENT REGULAR SALARIES OTHER PROFESSIONAL SERVICES SECTOR 7 BEACH RENOURISHMENT SECTOR 3 BEACH RENOURISHMENT ARCHIE SMITH FISH HOUSE REST COCWIDE TRA 4FL0113L4H091705 ALCOHOPE XFL0114L4H091710 NEW CHRONICS RFL0119L4H091710 COCTRA 2 4FL033814H091704 IR CHRONICS RFL0360L4H091708 FAM RENTAL 8FL0380L4H091703 NEW HORIZONS 2 F10440145091706 PRINCIPAL -DEBT SERVICE FUND TRANSFERS OUT MAINTENANCE - BUILDINGS OTHER MACHINERY & EQUIPMENT 800 MHZ UPGRADE -P25 COMPLIANCE ALL LAND-DODGERTOW N FUND TRANSFERS OUT ANSIN CONSERV AREA PUB ACCESS VICTOR HART PARKING/DRAIN IMP IR BLVD SIDEWALK -37TH TO S3RD JAIL ROOF NORTH CO OFFICES @ 5E0 CORNERS OTHER MACHINERY & EQUIPMENT CIF -OSPREY ACRES SHERIFF -LAW ENFORCEMENT OTHER OPERATING SUPPUES REGULAR SALARIES CONTRACTED LABOR SERVICES COMP SERV INTER -DEPT 0155 CHEMICALS UTILITY RENEWAL & REPLACEMENT WATER PLANT MAINTENANCE COMP SERV INTER -DEPT CHGS WRWWTF ROOF REPLACEMENT SW WTF REBUILD HEADWORK SCREEN SERVICE LINE REPLACEMENTS SOUTH RIO MEMBRANE & RETROFIT BAD DEBT-WATER/SEWER UTILITY RENEWAL & REPLACEMENT DATA FLOW TACK PACK TCU UTILITY RENEWAL & REPLACEMENT REGULAR SALARIES PARTS GENERAL LIABILITY INSURANCE OTHER INSURANCE WORKERS COMPENSATION OTHER PROFESSIONAL SERVICES PHARMACY CLAIMS REGULAR SALARIES COMPUTER HARDWARE UPGRADE 2018 2019 YTD EXPENDED YTD EXPENDED Difference % Change Explanation 5,482.20 41,121.05 35,638.85 650% Legal services incurred regarding MLB contract 137,893.85 165,079.22 27,185.37 20% Legal Services Increase 25,000.00 95,000.00 70,000.00 280% FX Software Agreement 0.00 44,500.00 44,500.00 N/A Replacement of Generator 0.00 27,562.75 27,562.75 N/A Janitorial services Incurred -new amount established 4,288.00 35,626.26 31,338.26 731% Purchase and install of chairs for Main Ubrary 0.00 25,435.00 25,435.00 N/A Annual Microfilm subscription -new account established 2,366.49 84,145.46 - 81,778.97 3456% Fluctuation of when capital Is purchased throughout the year 0.00 29,239.28 29,239.28 N/A Expenses based on reimbursement request 2,596,290.00 3,066,969.00 470,679.00 18% Transportation Fund transfer increased 0.00 38,996.48 38,996.48 N/A Hurricane Irma expense 0.00 32,790.00 32,790.00 N/A Janitorial services incurred -new account established 0.00 198,117.95 198,117.95 N/A Jantorial services Incurred -new account established 0.00 26,925.00 26,925.00 N/A New vehicle purchase 161,248.50 429,050.52 267,802.02 166% Increase in Computer Services allocation 0.00 87,513.70 87,513.70 N/A GAC Pool Resurfacing 22,351.50 61,866.04 39,514.54 17796 Increase in Computer Services allocation 4,155.00 47,858.03 43,703.03 105214 Increase in improvements, construction, and other expenses 31,159.21 87,676.28 56,517.07 18196 Demolition of Club Ball 0.00 746,666.50 746,666.50 N/A Widening project 000 68,974.38 68,974.38 N/A Roadway Improvements 0.00 177,505.91 177,505.91 N/A Parking area construction 0.00 30,770.73 30,770.73 N/A Fiber cable for Fellsmere Ubrary 967.32 1,133,609.76 1,132,642.44 117091% Road resurfacing -project 17,627.23 295,236.91 277,609.68 1575% Road resurfadng-project 2,596.88 77,602.78 75,005.90 288856 Road resurfacing -project 75,533.25 851,859.41 776,326.16 102896 Increase In Improvements, construction, and other expenses 84,505.37 113,979.60 29,474.23 35% Additional position when compared to last fiscal year 269.55 138,660.93 138,391.38 51342% 25% of e -Builder Implementation fee/new expense 83,363.68 108,927.61 25,563.93 3116 Road & Bridge worker's comp rate Increase 0.00 183,841.26 183,841.26 N/A Wages for daily workers -new account established 0.00 122,627.31 122,627.31 N/A Costs associated to Red Tide 165,123.13 191,100.95 25,977.82 16% Fluctuation in gas/diesel prices 0.00 42,283.17 42,283.17 N/A Tires purchases for Fleet vehicles 51,971.13 259,709.25 207,738.12 400% Purchase of John Deere machine 51,088.50 134,293.54 83,205.04 163% Increase in Computer Services allocation 11,173.46 44,600.70 33,427.24 29996 Aluminum signs and hardware/timing 4,264.15 51,873.11 47,608.96 1116% Meeting Fees associated to Jones Edmunds services 1,790,491.76 2,029,909.87 239,418.11 1396 Increase in Retirement Contribution 273,227.89 307,233.09 34,005.20 12% Fire Rescue worker's comp charge increase 99,782.54 268,516.02 168,733.48 169% Increase in Computer Services allocation 70,446.88 196,368.88 125,922 00 17996 Purchase of Tools, Stretchers, and Generator 0.00 650,000.00 650,000.00 N/A Temporary Interfund loan for MLB lease agreement 0.00 210,626.33 210,626.33 N/A E911 Upgrade Install & Equlpment-5096 0.00 152536.12 152,536 12 N/A E911 Upgrade Equipment - 5096 106,178.54 136,487.54 30,309.00 29% Monthly bill increase 99,446.17 127,631.45 28,185.28 28% Vacant position now filled 0.00 53,141.50 53,14150 N/A Beach and Dune Restoration/Preservation projects 1,500.00 70,230.07 68,730.07 458294 Beach and Dune Restoration/Preservation projects 0.00 57,281.15 57,281.15 N/A Beach and Dune Restoration/Preservation projects 102.07 160,483.06 160,380.99 15712896 Fish House Restoration 0.00 48,379.00 48,379.00 N/A HUD Grant for FY 2018/19 0.00 34,368.00 34,368.00 N/A HUD Grant for FY 2018/19 0.00 128,486.00 128,486.00 N/A HUD Grant for FY 2018/19 0.00 47,101.00 47,101.00 N/A HUD Grant for FY 2018/19 0.00 43,923.00 43,923.00 N/A HUD Grant for FY 2018/19 0.00 41,018.00 41,018.00 N/A HUD Grant for FY 2018/19 0.00 55,558.00 55,558.00 N/A HUD Grant for FV 2018/19 550,000.00 1,510,000.00 960,000.00 175% Partial payoff of Spring Training Facility bond 0.00 1,475,000.00 1,475,000.00 N/A Dodgertown roof replacements 33,991.99 63,493.70 29,501.71 87% Maintenance & upkeep to various bidgs 24,321.39 106,721.70 82,400.31 33996 Previous MiL6 contract based on reimbursement 484,453.83 598,031.59 113,577.76 23% Capital project 000 101,579.45 101,579.45 N/A Capital project 62,498.00 218,400.85 155,902.85 249% Capital project 0.00 29,282.40 29,282.40 N/A Capital project 141.00 340,306.62 340,165.62 241252% Capital project 619.16 132,661.85 132,042.69 2132694 Capital project 768.90 561,106.34 560,337.44 7287595 Capital project 18,238.75 1,058,293.48 1,040,054.73 570296 Capital project 0.00 107,070.00 107,070.00 N/A Capital project 620,522.46 1,273,053.52 652,531.06 105% Capital project 1,309,343.00 1,478,650 00 169,307.00 13% Capital project 6,172.50 115,836.27 109,663.77 1777% Purchase of 64 gallon recycle carts 658,859.84 789,271.92 130,412.08 2096 Three additional positions when compared to last year 0.00 276,156.77 276,156.77 N/A Contracted services -New account established 56,716.04 104,289.04 47,573.00 8496 Increase In Computer Services allocation 140,522.45 184,129.03 43,606.58 3196 Increase use of chemical sodium hypochlorite 34,133.96 61,182.33 27,048.37 7996 Purchase of new Mixer and misc. parts 17,685.29 56,076.78 38,391.49 217% Cort of repairs, maintenance, and purchase of parts 115,778.54 258,629.54 142,85100 12394 Increase in Computer Services allocation 0.00 45,427.28 45,427.28 N/A Roof Replacement 0.00 49,662.00 49,662.00 N/A Purchase of replacement parts for rebuild 0.00 36,044.77 36,044.77 N/A New Service Une project 0.00 31,467.00 31,467.00 N/A Membrane Replacement 1,975.62 1,828,062.61 1,826,086.99 9243196 Stormwater project 189,516.01 218,805.67 29,289 66 1596 Purchase of new parts and repairs 0.00 407,456.00 407,456.00 N/A Material and install of new equipment 366,291.74 509,856.58 143,564 84 39% Purchase of new parts and repairs 109,809.21 135,498.62 25,689.41 23% Vacant position now filled 144,655.55 176,774.67 32,119.12 22% Parts expense increase 67,855 30 101,529.72 33,674.42 50% Repair of Fiber Optics Cable 977,169.08 1,122,691.48 145,522 40 1596 Increase in insurance rates 308,566.31 445,870.87 137,304.56 4496 Increase in Worker's Compensation claims/settlements 51,247.50 91,930.85 40,683.35 7996 Timing of new account 0.00 2,970,784.74 2,970,784.74 N/A Pharmacy Balms account established in the current focal year 224,514.86 257,061.07 32,546.21 1496 Addition of 1.5 positions In the current fiscal year 9,473 84 74,967.40 65,493.56 691% Purchase of computers & networking equipment TOTAL 12,565,736.37 33,621,988.42 157 FY 2018/2019 BUDGET RECONCILIATION October 1, 2018 to September 30, 2019 Budget Approved Budget as of October 1, 2018 $ 339,878,868 Fund Item Description Grants Received 001 Emergency Mgmt Grant 001 EMPA Base Grant 001 FDOT CTC Grants 001 GEO Grant 004 Find Grant/Jones Pier 109 FDOT SCOP Grant 111 DEP Grant/Red Tide 114 EMS County Award Grant 117 FL Highway Beautification Grant 128 Artifical Reef Grant 129 CDBG Grant 136 HUD Grant 315 Joners Pier Grant 315 FIND Grant/Oyster Bar 3,143 21,996 1,711,661 13,500 130,000 4,626,720 122,628 19,731 82,068 55,250 750,000 176,059 61,000 120,000 7,893,756 Budget Amendment 7 7 8 8 8 4 7 7 7 8 8 4+8 8 8 Projects Carried Forward from FY 2017/2018 001 General Fund/Purchase Order Rollover 132,462 1 001 General Fund/Lagoon/Other Professional Services 20,518 6 001 General Fund/Other Capital Improvements/Fairgrounds 82,103 6 001 General Fund/Project Rollovers 2,506,704 4 004 MSTU/Purchase Order Rollover 1,964 1 004 MSTU/Project Rollovers 1,275,276 4 004 MSTU/Club Bali Demolish Buildings 122,275 7 102 Impact Fee/Fund CIE 3,575,000 4 103 Impact Fees/Purchase Order Rollover 99 1 103 Impact Fee/Fund CIE 1,109,660 4 103 Impact Fees/Parks/Hobart Park Restroom 185,000 6 108 Rental Asssitsnce/Rennovate Offices 50,000 2 109 Secondary Roads/Purchase Order Rollover 1,007,183 1 109 Secondary Roads/Fund CIE 2,662,766 4 111 Transportation Fund/Purchase Order Rollover 388,320 1 111 Transportation Fund/Project Rollover 49,495 4 114 Emergency Services District/Purchase Order Rollover 256,936 1 114 Emergency Services District/Rollover Funds 1,321,910 4 120 911 Surcharge/Purchase Order Rollover 265,946 1 123 SHIP./Purchaser Order Rollover 99 1 123 SHIP/Program Funds 308,859 7 127 Native Uplands/rRollover Jones Pier Projecxt 50,000 8 128 Beach Restoration/Project Rollover 819,182 4 124 MPO/Purchase Order Rollover 295 1 133 Florida Boating Improvements/Project Rollover 416,194 4&8 140 Court Facilitier/Project Rollover 93,257 4 145 Series 2006/Purchase Order Rollover 42,238 1 145 Series2006/Fund CIE 250,000 4 181 Gifford Streetlighting/Fund Rollover 75,000 4 187 Streelight/Rollover Funds 200 8 204 Spring Training/Debt Service Project Rollover 1,475,000 4 315 Optional Sales Tax/Purchase Order Rollover 215,913 1 315 Optional Sales Tax/Fund CIE 16,227,816 4&8 411 SWDD/Purchase Order Rollover 12,188 1 441 Building Department/Purchase Order Rollover 1,150 1 471 Utilities/Purchase Order Rollover 164,536 1 471 Utilities/Project Rollovers 958,193 4 36,123,737 158 Fund Item Description Budget Amendment Donations/Contributions 504 Florida Blue Wellness Program 50,000 7 50,000 Unbudgeted Items 001 Computer Network Upgrade 214,736 6 001 Childrens Services e-Cimpact Software 1,500 7 001 County Administrator/Int Gov/Public Information Coord poisition 98,679 9 001 General Fund/County Attorney/Legal Services/AII Aboard FL 1,000,000 2 004 Computer Network Upgrade 32,159 6 103 Computer Network Upgrade 1,037 6 108 Computer Network Upgrade 6,224 6 109 Computer Network Upgrade 7,262 6 111 Computer Network Upgrade 66,392 6 111 Road & Bridge/Equipment 332,232 7&8 114 Computer Network Upgrade 135,896 6 117 FL Highway Grant Match 291,592 7 119 Major League Amended Verotown Lease 1,300,000 6 119 Purchase Dodgertown Golf Course 250,000 8 120 Computer Network Upgrade 10,374 6 121 IRC Problem Solving Courts 25,000 6 123 Computer Network Upgrade 3,112 6 124 Computer Network Upgrade 2,075 6 128 Computer Network Upgrade 4,149 6 128 Beach Sectors Semi-annual monitoring 51,150 6 128 Emergency Beach Acess at Round Island 37,250 3 204 Partial Payoff of Series 2001 Spring Training Bonds 1,125,000 5 308 Major League Baseball 1,600,000 2 315 Major League Amended Verotown Lease 300,000 3 315 Purchase Flight Safety & Dodger Road parcels 105,000 3 315 Purchase Dodgertown Golf Course 2,200,000 8 315 Purchase Closed Caption Equipment 107,070 3 411 Indian River Shores Recycling Carts/Service 184,094 3 411 Computer Network Upgrade 10,374 6 411 Cell Phone Allowance 600 7 411 Employye Health Insurance 10,500 8 411 Pension Expense 30,000 8 418 Computer Network Upgrade 8,299 6 418 Pension Expense 26,000 8 441 Computer Network Upgrade 36,308 6 441 Pension Expense 110,000 8 471 Computer Network Upgrade 113,073 6 471 Electric costs higher due to delay in COVB sale to FP&L 5,991 3 471 Utility Amnesty Program 2,329,075 8 471 Utility/Data Flow Tack Pack 412,500 6 471 Pension Expense 400,000 8 501 Computer Network Upgrade 7,262 6 501 Pension Expense 20,000 8 502 Computer Network Upgrade 2,075 6 502 Pension Expense 7,000 8 504 Pension Expense 7,000 8 504 Computer Network Upgrade 1,037 6 504 Health Insurance Claims 600,000 8 504 Employee Health Pharrmacy Rebates 1,400,000 8 505 Pension Expense 45,000 8 Total - All Amendments 15,074,077 59,141,570 Total Budget as of March 31, 2019 $ 399,020,438 159 i/010 DEPARTMENTAL INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: THROUGH: FROM: SUBJECT: DATE: Jason E. Brown, County Administrator Richard B. Szpyrka, P.E. Public Works Director Kendra Cope, M.S. Coastal Resources Coordinator Outline of Indian River Lagoon Management Plan Recommendation for Moving Forward April 30, 2019 BACKGROUND On April 17, 2018, the Board approved a contract with Tetra Tech, Inc. (Tetra Tech) for professional Water Resources/Stormwater design services for a three-year term. Tetra Tech is the selected County Consultant for professional services relative to the development of a County Indian River Lagoon Management Plan. On June 19, 2018, under Commissioners Matters 14.C.1, the Board discussed and approved pursuing an Indian River Lagoon Management Plan (IRL Plan). At the time it was unclear how comprehensive the IRL Plan needed to be. It needed to marry all of the work the County was already doing through the Utilities, Public Works and Parks departments to coordinate a cohesive effort in maximizing funds for an efficient return on investment, when doing projects to improve the health of the Lagoon. As such, staff entered into a work order with Tetra Tech on July 17, 2018 to create an outline of a plan for how the County will focus on potential water quality projects, habitat restoration projects and education efforts. The outline will also list fiscally responsible management actions the County can implement in order to continue its efforts in revitalizing the Indian River Lagoon throughout the lifetime of the plan. DESCRIPTIONS AND CONDITIONS The draft outline of the IRL Plan, prepared by Tetra Tech after multiple staff coordination meetings, represents a framework to help guide the County's various efforts to improve the health of the Lagoon. This document will also serve as the basis for a comprehensive plan. Staff intends to include funding for the development of the comprehensive plan in the proposed budget for next fiscal year. The IRL plan will be designed similarly to the County's Beach Preservation Plan C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@B00D3868\@BCL@B00D3868.docx 160 Page 2 BCC Agenda Item Outline of IRL Plan May 7, 2019 and will be updated regularly every 3-5 years. The IRL Plan will work with all existing Indian River County Departments that have diverse skill sets and the knowledge, ability, and mission to affect change in the Lagoon. The Draft IRL Plan Outline identifies local projects either currently ongoing or planned within the next 3-5 years, and the comprehensive IRL Plan will indicate how those projects meet plan goals and objectives while also meeting water quality targets set by the State, and improve the health, productivity, aesthetic appeal, and economic value of the Lagoon. There are two key concepts identified within the goals and objectives of this plan outline: 1. The five (5) R's: Research, Reduce, Revitalize, Rally and Respond These R's represent management strategies, or actions, that are integrated throughout the plan. The R's correlate to management strategies undertaken by other stakeholders bordering the IRL. Each management strategy outlines an area of focus which includes multiple objectives that will be met through two -phased approach. There are goals for each of the objectives. 2. The 2 -phased approach for each Objective - The first phase includes general goals created to better understand what factors are impacting the health of the Indian River County portion in the Central IRL. This phase will consist of 3-5 years of information gathering and implementation of current and prospective projects. - The second phase will occur after phase one is complete and information collected will guide the development of specific measurable goals to directly revitalize the Indian River County portion of the Lagoon. FUNDING Funding is not necessary for the approval of the Draft IRL Pian outline, however funds to create this document in the amount of $14,775.00 are provided in General Fund/IR Lagoon Projects/Other Professional Services Account No. 00128337-033190. RECOMMENDATION Staff is requesting feedback from the Board on the Draft IRL Plan Outline and is requesting approval of the Draft IRL Plan Outline. If approved, staff will work with Tetra Tech to generate a scope of work to develop a comprehensive IRL Plan using the outline as its foundation and framework. The scope of work will include staff working in conjunction with Tetra Tech to produce a draft comprehensive management plan. ATTACHMENT Draft IRL Plan Outline APPROVED AGENDA ITEM FOR: MAY 7, 2019 161 Draft Outline Indian River County Lagoon Management Plan April 2019 PREPARED FOR Indian River County Board of County Commissioners 1801 27th Street, Vero Beach, Florida 32960 PREPARED BY Tetra Tech, Inc. 11 Riverside Drive, Suite 204 Cocoa, Florida 32922 tetratech.com C TETRA TECH 162 TABLE OF CONTENTS ACRONYMS/ABBREVIATIONS IV EXECUTIVE SUMMARY V 1.0 INTRODUCTION 1 1.1 General Overview 1 1.2 Regulatory Requirements for Adapting to a Changing Lagoon 2 1.3 Plan Organization 3 2.0 PLAN GOALS AND OBJECTIVES 5 2.1 Research 5 2.2 Reduce 6 2.3 Revitalize 7 2.4 Rally 8 2.5 Respond 9 3.0 CURRENT PROJECTS 10 3.1 Utilities 10 3.1.1 Sebastian Septic to Sewer — Phase I 10 3.1.2 Spoonbill Marsh Wetland Treatment System 10 3.1.3 Stormwater and Brine Treatment 10 3.2 Stormwater 11 3.2.1 Egret Marsh Stormwater Park and Wildlife Sanctuary 11 3.2.2 Osprey Acres Flowway and Nature Preserve 11 3.2.3 PC Main Screening System 11 3.2.4 System Maintenance 11 3.3 Conservation Lands 11 3.3.1 Jones' Pier Conservation Area 12 4.0 PROSPECTIVE PROJECTS 13 4.1 Utilities 13 4.1.1 West Wabasso Septic to Sewer— Phase 2 13 4.1.2 Sebastian Septic to Sewer — Phase 2 13 4.2 Stormwater 13 4.2.1 North Relief Canal Low Energy Aquatic Plant System (LEAPSTM) 13 4.2.2 North and South Relief Canal Mechanical Water Lettuce Removal Systems 13 4.2.3. Baffle Boxes 13 163 4.3 Conservation Lands 14 4.3.1 Oslo Riverfront Conservation Area 14 4.3.2 Round Island South Conservation Area 14 4.3.3 Round Island Riverside Park 14 4.3.4 Oyster Bar Marsh 14 4.3.5 Prange Island Conservation Area 14 4.3.6 Captain Forster Hammock Preserve 15 4.3.7 Pelican Island National Wildlife Refuge 15 4.3.8 Archie Smith Fish House 15 4.3.9 Spoil Island Enhancement Opportunities 15 4.4 Coastal Engineering 16 4.4.1 Jungle Trail Shoreline Enhancement 16 4.4.2 A1A Shoreline Enhancement 16 5.0 EDUCATION AND OUTREACH 17 5.1 County Fertilizer and Landscape Management Ordinance 17 5.2 Stormwater Education 17 5.3 Water Quality 17 5.4 Biosolids 17 6.0 RESEARCH NEEDS 18 6.1 Monitoring and Data Management 18 6.2 Seagrass Beds 18 6.3 Muck Removal 18 6.4 Community Development Considerations 18 7.0 PLAN PROGRESSION 20 8.0 PLAN FUNDING AND COORDINATING EFFORTS 21 8.1 Plan Funding Options 21 8.2 Coordinating Efforts with Local Stakeholders 22 9.0 REFERENCES 23 164 ACRONYMS/ABBREVIATIONS Acronyms/Abbreviations Definition ArcNLET ArcGIS-Based Nitrate Load Estimation Toolkit BMAP Basin Management Action Plan DEM Digital Elevation Model DEP Florida Department of Environmental Protection FDOT Florida Department of Transportation , FIND Florida Inland Navigation District FWC Florida Fish and Wildlife Conservation Commission HAB Harmful Algal Bloom IRL Indian River Lagoon LEAPS Low Energy Aquatic Plant System LiDAR Light Detection and Ranging ; mgd Million Gallons Per Day NEP National Estuary Program NFIP National Flood Insurance Program SJRWMD St. Johns River Water Management District : TIITF Trustee of the Internal Improvement Trust Fund TMDL Total Maximum Daily Load TN Total Nitrogen TP Total Phosphorus USEPA United States Environmental Protection Agency USFWS United States Fish and Wildlife Service 165 EXECUTIVE SUMMARY The Indian River Lagoon (IRL) system is a unique and diverse estuary that connects Volusia, Brevard, Indian River, St. Lucie, and Martin counties. The IRL is part of the National Estuary Program (NEP), one of 28 estuaries of National Significance. The IRL has something to offer for every resident and visitor to Indian River County including recreational and commercial fishing; sailing, kayaking, paddle boarding, and boating; site seeing and birdwatching; bioluminescent tours; dining on the waterfront; and beautiful sunrises and sunsets. The IRL provides $7.6 billion in economic value based on the 2016 IRL Economic Valuation Update report by the Treasure Coast and East Central Florida Regional Planning Councils, and this value does not consider the $934 million in added real estate valuation. Of the total economic benefit, $738 million per year is directly attributed to the County. The IRL is an estuary, which is a coastal waterbody where freshwater tributaries meet and mix with seawater. The IRL is oriented parallel to the coast with few open inlets to the east, which create a restricted, but free, exchange with the adjacent open ocean. To the west, channelized flow of canal systems into the IRL have drained the land and altered the lagoon freshwater inputs. The balance of this delicate ecosystem has been disturbed as development in the area has led to harmful impacts due to elevated levels of nutrients, sediments, and organic material entering the lagoon. Sources of these pollutants include, but are not limited to, stormwater runoff from urban and agricultural areas, excess fertilizer applications, failing septic systems, biosolids, atmospheric deposition, and organic material from uplands including leaf litter, grass clippings, and sediment. These pollutants contribute to cloudy conditions in the lagoon and feed algal blooms, both of which negatively affect the seagrass community that provides habitat for much of the lagoon's estuarine life. Efforts have been ongoing for decades to address these sources of pollution. Despite significant Toad reductions, recent signs of human impact to the IRL system have been magnified. To the north of Indian River County, the 2011 "superbloom" occurred, which was an intense algal bloom in the Mosquito Lagoon, Banana River Lagoon, and North IRL. While the County was spared the most severe impacts of the "superbloom," a secondary, Tess intense bloom occurred in the Central IRL in the Indian River County area. Since that time, there have been recurring algal blooms and fish kills in the County's portion of the IRL. The proximity of the County to the Sebastian Inlet has lessened the effects of these algal blooms due to saltwater and freshwater exchange through the inlet. However, this access to the ocean has allowed red tide to enter the IRL, which may cause impacts to the IRL in Indian River County. To the south, releases from Lake Okeechobee dominate the issues in the IRL. Billions of gallons of freshwater, often polluted with algae, nutrients, and other contaminants, flow into the IRL through the St. Lucie River causing harmful and often toxic algal blooms and other water quality issues. While challenges for the lagoon to the north and south are clearer, the specific challenges and priorities for the County are not as clear. This plan seeks to identify the specific issues having the greatest impacts to the County's portion of the lagoon, priorities for projects needed to have the most effect on improving the IRL, and research how these identified impacts can be reduced or eliminated. To restore balance to the IRL, the County seeks to develop a management plan that is specific to the County's portion of the lagoon. The existing development, land uses, geography, and hydrology associated with this portion of the lagoon vary significantly from conditions in the counties to the north and south. The initial step in this process is to evaluate existing data to provide a better understanding of what the specific challenges are and what information is needed to develop a plan that provides a long-term strategic solution. To accomplish this, the County will implement the Five R's: • Research to identify impacts and strategically target key items for the revitalization of the lagoon; • Reduce the pollutant and nutrient inputs to the lagoon from fertilizer, failing septic systems, groundwater seepage into canals, and untreated stormwater runoff; • Revitalize the ecosystem by increasing water -filtering oyster habitat, seagrass beds, lagoon related natural occurring components, and removing invasive species; 166 • Rally the community around the lagoon to monitor the progress of the long-term revitalization of the lagoon; and • Respond to changing conditions, technologies, and new information by amending the plan on a three to five-year cycle to substitute actions that are successful and cost-effective for significantly improving the health, productivity, and natural resilience of the IRL. Indian River County and the St. Johns River Water Management District (SJRWMD) have been proactive in implementing projects over the last several decades. Through these innovative projects, Indian River County has achieved annual removals of more than 53,000 pounds of nitrogen and 11,000 pounds of phosphorus, per DEP's Final 2017 Progress Report for the Central Indian River Lagoon Basin Management Action Plan. The Indian River County Lagoon Management Plan is managed through Indian River County Departments that have diverse skill sets and the knowledge, ability, and mission to affect change in the lagoon. These departments include Utilities, Public Works, and Parks. These departments will administer the funds, apply for grants, and manage the projects necessary to Reduce pollutants and Revitalize the lagoon within the boundaries of Indian River County and provide continuous analysis and feedback to adapt the plan over time to address constantly changing conditions and trends. This Indian River Lagoon Management Plan outlines the local projects planned to meet water quality targets and improve the health, productivity, aesthetic appeal, and economic value of the lagoon. The approach to IRL management is large, multipronged, and long-term. Because of this, the County will need to implement goals and objectives in this plan using a two -phased approach. Where phase one will include general goals created to better understand what factors are impacting the health of the Indian River County portion of the Lagoon. Then the second phase will include more specific and measurable goals which will be guided by information collected during phase one. Goals and objectives outlined throughout the plan are subject to change based on information collected throughout phase one. Lagoon ecosystem response may lag several years behind completion of any project; however, Indian River County, in coordination with other stakeholders, must continue to monitor the health of the IRL by further implementing projects to advance the lagoon along the long road to recovery. The Revitalization of the lagoon for its health and prosperity requires substantial and stable funding to eliminate the excess nutrient loading that is currently directly or indirectly discharged into the lagoon and to Revitalize the natural habitat that has been lost within the lagoon in the last few decades. Indian River County has Responded by using 20% of a one -cent optional sales tax fund over a consecutive five-year period. Beginning in fiscal year 2019-2020, this portion of the tax will be dedicated to IRL projects and will generate approximately $4 to $5 million per year. This plan will seek to align the tax funds with additional grant funds to leverage the projects that will significantly decrease input loads and/or pollutant discharges into the lagoon. Specific grant targets will be identified for each project, as will partnerships with local municipalities, the IRL NEP, and other county, state, and federal organizations to further the goal of lagoon Revitalization. The comprehensive Indian River Lagoon Management Plan will be a cumulative effort between a variety of stakeholders, including the public, and will take approximately 18 months to develop. The following outline will serve as the framework for the Indian River Lagoon Management Plan, however the goals and objectives will follow an adaptive management strategy and will be crafted based on scientific information collected throughout the lifetime of the Plan. 167 1.0 INTRODUCTION 1.1 GENERAL OVERVIEW The health of the Indian River Lagoon (IRL) is facing several challenges. Some of these challenges are easily measured (such as nutrient and pollutant levels) while others are less tangible (reduction in fisheries production, reduced recreational values, reduced seagrass growth, presence of algal blooms, habitat degradation). Indian River County is seeking to identify measures that can be undertaken in a systematic approach to improve the ecological conditions, recreational value, and the overall health of the IRL for the benefit of wildlife and the public. Based on current data, it appears there are several potential sources adversely affecting the IRL in Indian River County: • Urban stormwater runoff, which is generated by rainfall on pervious and impervious areas associated with development, picks up and transports nutrients from fertilizers and pet waste, as well as other pollutants including sediments, herbicides, and pesticides. Urban runoff also includes sediment, litter, oil, grease, and other pollutants from Florida Department of Transportation (FDOT) highways and local roadways. • Agricultural stormwater runoff, which occurs on agricultural land and carries nutrients from fertilizers, livestock waste, pesticides, and herbicides through the canal system. • Excess fertilizer that is applied beyond what plants have the capability to uptake. Due to the sandy soils in the basin, nutrients from excess fertilizer can enter the groundwater with little removal. This groundwater can recharge surface water in ditches, canals, tributaries, or directly to the IRL. • Septic systems, both functioning and failing, contribute nutrient loading to the groundwater. Traditional septic systems provide little nutrient removal and depending on the age of the system, density of septic systems, soils in the area, and proximity to surface waters, can contribute a large quantity of nutrients to groundwater that will ultimately discharge to the lagoon. • Biosolids are the solid, semisolid, or liquid residue generated during the biological wastewater treatment process. Land application of Class B biosolids is allowed on permitted sites at controlled rates in accordance with Florida Department of Environmental Protection (DEP) established site restrictions and site management requirements. However, Class AA processed biosolids are considered fertilizer and are not tracked when applied to land. The extent of potential impacts of land application of biosolids is not yet known, which may mean biosolids with high nutrient concentrations are being applied in the IRL watershed. • Organic material from development within upland areas. This material can come from leaf litter, grass clippings, and sediment from construction. The organic material flows through canals and tributaries to the lagoon and causes a buildup of muck along the lagoon bottom, typically in deeper, lower energy portions of the IRL. • Extensive canal system throughout the County. Many of these canals are located within water control and other specials districts. These canals convey stormwater runoff from agricultural and urban areas, fertilizer, organic material, and other pollutants directly to the lagoon. • Muck build-up along the lagoon bottom. Muck creates an environment that is not conducive to seagrass and filter feeder growth. Muck is defined as black, organic -rich (greater than 10% organic matter), mud -rich (greater than 60% silt and clay), high water content (greater than 75% water by weight, greater than 90% water by volume) sediments. The muck also fluxes nutrients into the lagoon, adding to the nutrient loading. • Atmospheric deposition that falls on both the land and the lagoon itself: The sources of these nutrients are from power plants, cars, and other sources that burn fossil fuels. However, because of atmospheric conditions and weather patterns, not all the nutrients from atmospheric deposition are generated within the 168 watershed. Atmospheric deposition accounts for about 7% of the nitrogen and 1% of the phosphorus of the nonpoint source load to the IRL in Indian River County (DEP, 2009). These nutrient sources coupled with fluctuations in salinity, and other systemic issues, have directly contributed to harmful algal blooms (HABs). These harmful algal blooms are a symptom of nutrient loading, but also cause losses of seagrasses, decline of filter feeders, fish kills, and harm to keystone species such as sea turtles, dolphins, and manatees. These effects reduce the biodiversity and have a substantial economic impact from loss of ecotourism, commercial and recreational fisheries, and other recreational and tourism related businesses along the lagoon. Revitalization of biological functions and the reversal of economic losses is an essential part of IRL recovery. When the system can maintain its natural balance of nutrient recycling, seagrasses can thrive and take up nutrients, bivalves will filter the water, and fish may have a place to forage and spawn. The issue at hand is to determine the prudent order of operations for lagoon recovery, execute projects to effectively use the limited financial resources available, leverage additional financing, and enhance and Revitalize the IRL. To restore the IRL's balance in this portion of the lagoon system, the County developed this outline to serve as a basis for the development of the Lagoon Management Plan to focus on actions to implement the Five R's: • Research to identify impacts and strategically target key items for the revitalization of the lagoon; • Reduce the pollutant and nutrient inputs to the lagoon from fertilizer, failing septic systems, groundwater seepage into canals, and untreated stormwater runoff; • Revitalize the ecosystem by increasing water -filtering oyster habitat, seagrass beds, lagoon related natural occurring components, and removing invasive species; • Rally the community around the lagoon to monitor the progress of the long-term revitalization of the lagoon; and • Respond to changing conditions, technologies, and new information by amending the plan on a five-year cycle to substitute actions that are successful and cost-effective for significantly improving the health, productivity, and natural resilience of the IRL. This plan will be an adaptive plan evolving along with the most current science, regulations, and changing conditions of the IRL. The first phase of the plan will focus on the Research action by looking at existing IRL data, identifying data gaps, and providing a better understanding of what is occurring in the County's unique area of the IRL. The planning horizon for this phase will be looking ahead two to five years. This plan will also seek to identify prospective projects and align funding sources with these projects. The plan will be updated after three to five years and will be based on the science provided by the first phase of the plan and provide a more project -based approach with emphasis on prioritization of projects to achieve measurable goals and objectives. Additional updates will be made as needed. 1.2 REGULATORY REQUIREMENTS FOR ADAPTING TO A CHANGING LAGOON Concern over the deteriorating conditions within the lagoon has been a focus of local, state, and federal regulators for years. Section 303(d) of the Clean Water Act requires states to list waterbodies where water quality standards are not being achieved. Portions of the IRL were listed as impaired for dissolved oxygen by the United States Environmental Protection Agency (USEPA). Through additional assessments and information from the St. Johns River Water Management District (SJRWMD), DEP determined that all the IRL and Banana River Lagoon segments are impaired for nutrients due to impacts to lagoon seagrass. In March 2009, DEP adopted the total maximum daily loads (TMDLs) for the IRL and Banana River Lagoon, which include the portions of the Central IRL in Indian River County. The TMDLs were established to address seagrass losses associated with excessive nitrogen and phosphorus loads to the IRL. The TMDLs were determined from linear regression models that relate seagrass depth 169 limits to annual nitrogen and phosphorus loading, and seagrass losses were determined based on review of a composite of seagrass maps from 1943 to 1999. The establishment of TMDLs required the initiation of the basin management action plan (BMAP) process, which establishes enforceable, more detailed load allocations for impaired waterbodies. Point source wastewater facilities with National Pollution Discharge Elimination System permits were assigned a wasteload allocation in the TMDL, which are included in each facility permit. The stormwater sources, including permitted municipal separate storm sewer systems, other urban nonpoint sources, and agricultural stormwater, were assigned allocations through the BMAP process. However, based on the recovery of seagrasses through 2009, the latest available aerial mapping data at the time of the BMAP analysis, the Central IRL stormwater entities did not receive nutrient load allocations. The Central IRL BMAP was adopted by DEP in early 2013. As this first iteration of the BMAP process was ending, the "superbloom" of 2011 occurred. This HAB plagued the North IRL and Banana River Lagoon, and a secondary bloom affected the Central IRL. Green alga, brown tide Aureoumbra lagunensis, and picocyanobacteria each contributed to the blooms; however, the damage to seagrasses from these algal blooms would not be understood for several years. Since the "superbloom" of 2011, blooms of picocyanobacteria, which prefer fresh water and are capable of fixing nitrogen from the atmosphere, along with dinoflagellates and Aureoumbra lagunensis, which prefer more saline water and are limited by nitrogen in the water column, have created a new normal of nutrient and carbon cycling that leave the lagoon in a constant state of alarm for HABs. Seagrass data in the lagoon showed a steady decline in 2011 compared to the 2009 survey. Seagrass made a small gain in 2013 and 2015 in the Central IRL, but the latest seagrass data from 2017 again showed significant losses in the Central IRL. DEP is in the process of reevaluating the BMAP for the Central IRL, and because of the seagrass losses that have occurred in the Central IRL since the BMAP was adopted, load allocations for total nitrogen (TN) and total phosphorus (TP) will be allocated to the stakeholders in this area, including Indian River County. 1.3 PLAN ORGANIZATION The plan is organized into the following sections. Section 2.0 summarizes the plan goals and objectives. This plan seeks to identify reasonable objectives and measurable goals to Revitalize the IRL. These goals include regulatory requirements for nutrient load allocations, in accordance with the TMDLs and BMAP, but also go further to evaluate the legacy loads and ecological damage within the IRL as a result of eutrophication and other aspects of human interaction. This plan seeks options to Revitalize and repair damage to benthic communities such as seagrasses, oysters, and clams. Metrics are established to measure the progress of lagoon Revitalization, and measurable goals are identified for lagoon actions. For the first phase of the plan, which includes identifying the Research needs, the objectives are broader and more general. For the second phase of the plan, anticipated to be updated after three to five years, more specific, scientifically based, and quantified goals will be established to Revitalize the IRL. Goals in the second phase are subject to change based on information gathered during phase one. Section 3.0 describes the current projects. Parks' Conservation Lands Division, Public Works' Coastal Engineering and Stormwater Divisions, and the Utilities Department have combined forces to complete unique and innovative projects using natural processes. These projects Reduce nutrients entering the IRL, Revitalize natural and historical cultural resources, and provide access to the lagoon to educate the public and Rally the community to protect the IRL. Section 4.0 identifies prospective projects. This plan Researches the current and historical resources of the IRL and Responds to the changing conditions of the IRL. Projects were selected in each category to Reduce nutrients, minimize lag time in lagoon response, Reduce risk, Revitalize natural lagoon resources, and optimize the return on investment. 170 Section 5.0 describes Indian River County's education and outreach efforts. Education and outreach are an important and cost-effective approach to Revitalize the IRL because these efforts allow the public to understand why the County is implementing projects to improve conditions and create a sense of responsible stewardship with those surrounding the IRL. In return, through positive changes in community behavior, this will prevent nutrients and pollutants from entering the lagoon system, which Reduces the amount of pollution that needs to be treated. The natural IRL system is affected by human interaction. Educating people on the effects of their actions and the changes that can be made to Reduce those impacts can Rally a positive response for the IRL. Section 6.0 identifies the Research needs to better understand what is needed to Revitalize Indian River County's portion of the IRL. This focuses on Research to identify and compile existing data in Indian River County including historical locations of benthic communities, water quality data, muck locations and extent, land uses, shoreline conditions, biodiversity, recreational uses, and upland sources. These data will be used to better understand what needs to occur to Revitalize the IRL to a state of balance. This plan also includes Research issues involving community development in a sustainable, responsible, and resilient manner. These areas of Research will allow the County to Respond to the changing conditions of the IRL. Section 7.0 describes the plan progression. This plan is adaptive and will evolve with the most current science, regulations, and changing conditions of the IRL. Two initial phases are anticipated. This plan is the first phase, which is based on a three to five-year planning horizon and focuses on Research to better understand the needs of Indian River County's unique section of the IRL. The second phase will be an update to the plan after three to five years and will provide a more project-based approach with emphasis on project prioritization to achieve measurable goals and objectives based on the science and Research established by this first phase of the plan. Each phase will focus on the Five R's: Research, Reduce, Revitalize, Rally, and Respond. Additional updates will be made, as needed. Section 8.0 identifies potential sources for plan funding. Indian River County voters approved a One Cent Optional Sales Tax Fund. Twenty percent of this fund will be dedicated for IRL protection and revitalization capital projects. This funding source is anticipated to generate between $4 to $5 million per year for five years starting in fiscal year 2019-2020. This plan outlines how these funds will be used to Revitalize the IRL, project partners for cost-sharing, and available grants to leverage tax funds. This section also describes how the plan will be implemented by coordinating efforts with stakeholders throughout this portion of the IRL. Successful implementation of this plan will involve extensive collaboration with municipalities, special districts, regulatory agencies, FDOT, local universities and research institutions, and the general public. 171 2.0 PLAN GOALS AND OBJECTIVES This plan seeks to identify reasonable objectives and measurable goals for actions to Revitalize the IRL. The objectives for this first phase of the plan are more general in nature until the Research can determine scientific - based goals necessary to Revitalize the IRL. The second phase, or first update to the plan, will occur within three to five years of phase one and will include specific and measurable goals. Phase two goals are subject to change and adapt based on information gathered during phase one and throughout the lifetime of the Plan. Goals will include regulatory requirements for nutrient load allocations, in accordance with the TMDLs and BMAP, but will go further in the evaluation of the legacy loads and ecological damage within the IRL as a result of eutrophication and other aspects of human interaction. 2.1 RESEARCH Research is needed to identify impacts and strategically target key items for Revitalization of the lagoon. This first phase of the plan focuses heavily on this action, and the Research will help to direct the specific goals and objectives of the second phase of the plan. Research topics, goals, and objectives include: • Monitoring and Data Collection Needs: o Phase 1 Objective: Identify existing monitoring network and survey information in the County's section of the IRL to determine data gaps and specific targets for location and type of monitoring needed. o Phase 2 Objective: Use the available data to prepare a monitoring plan with clear data quality objectives and implement the plan. Identify necessary water quality improvement recommendations and associated projects that will provide such improvements. Use the collected data to track the progress and effectiveness of the County's Lagoon Plan efforts. • Hydrology and Hydrodynamics: o Phase 1 Objective: Work with the water control and special districts to identify the natural hydroperiod (flow regime) of the lagoon, water management control structures, available models, and effects of enhanced circulation. o Phase 2 Objective: Provide models to show effects of modifying the IRL and IRL watershed hydrology and hydrodynamics within Indian River County. • Muck: o Phase 1 Objective: Evaluate existing database information to identify the location, aerial coverage, and nutrient flux rates for muck in Indian River County. Evaluate if there are important data gaps that may be filled with additional surveys. o Phase 2 Objective: Prepare a cost/benefit assessment and prioritization schedule for the dredging and/or capping of muck deposits to evaluate the need and efficiency of future muck mitigation projects. • Biodiversity: o Phase 1 Objective: Identify current and historical populations and population trends for native and non-native species, including fisheries, through land use mapping. Assess trends in the natural community structure and coverage. o Phase 2 Objective: Prepare and implement a plan for habitat management strategies to create and Revitalize habitat, and evaluate success through population, coverage, and emergence of native species. 172 • Benthic Organisms: o Phase 1 Objective: Identify current and historical locations and coverage of benthic organisms including seagrass, clams, and oysters. o Phase 2 Objective: Determine the area necessary for Revitalization of the lagoon and implement Revitalization efforts. • Seagrass: Evaluate the water and sediment quality required to achieve goals. Determine the square foot of coverage to be planted or obtained through natural recruitment once sediment and water quality conditions are met. • Clams and Oysters: Determine the square foot of coverage of created filter feeder bars and reefs, including County oyster reef projects, and production required from commercial aquaculture. • Stormwater: o Phase 1 Objective: Evaluate each drainage basin to identify loads and sources and prioritize those basins. o Phase 2 Objective: Prepare and implement a plan to Reduce loading based on locations of high source load and/or prior to discharge into the IRL. • Septic Systems: o Phase 1 Objective: Identify priority areas/neighborhoods and evaluate the potential for septic system removal or upgrade in the highest priority areas using the County Septic to Sewer conversion evaluation report and ArcGIS-Based Nitrate Load Estimation Toolkit (ArcNLET). o Phase 2 Objective: Prepare and implement a plan for prioritized septic system removal or upgrades. Use various sources of data to obtain grant funds and TMDL/BMAP credits. • HABs: o Phase 1 Objective: Collaborate with other agencies to identify conditions for nutrient and carbon cycling to evaluate causes and effects of HABs in the IRL and other estuarine environments. o Phase 2 Objective: Implement management strategies to monitor IRL conditions to Research, Respond, and protect against future HABs. • Sea Level Rise: o Phase 1 Objective: Evaluate existing data for sea level rise and evaluate effects on the built environment, including stormwater systems. o Phase 2 Objective: Improve hazard preparedness plans, provide insights on resilient and sustainable development, and Reduce (improve) National Flood Insurance Program (NFIP) Community Rating System rating in Indian River County and municipalities. 2.2 REDUCE While the tipping points for the negative impacts from inputs of nutrients and biomass into the IRL may not be fully understood, reducing nutrients and biomass from entering the lagoon can have immediate and long-term positive effects. This plan will seek to find cost-effective reductions to nutrient and biomass inputs to the IRL. 173 • Stormwater: o Phase 1 Objective: Identify innovative projects and develop efficiencies in pounds Reduced per year of TN, TP, and biomass for proposed projects. Evaluate projects in basins by priority ranking by loading and cost-effectiveness. o Phase 2 Objective: Identify specific projects to Reduce the TN, TP, and biomass load (pounds per year) to meet or exceed the TMDL and BMAP requirements. The results will be measured in pounds of TN and TP removed and cost per pound. • Organic Material and Sediments: o Phase 1 Objective: Identify areas that are contributing large quantities of organic material such as leaf litter and grass clippings, as well as sediments, to the lagoon system. Determine locations in tributaries and canals with large amounts of floating aquatic vegetation. o Phase 2 Objective: Establish and implement a plan to Reduce the amount of organic material and sediments entering the lagoon system, including a plan to mechanically harvest floating aquatic vegetation instead of using herbicides and installation of baffle boxes, sedimentation traps, and underground exfiltration systems. • Water Consumption: o Phase 1 Objective: Reduce the volume of water used for irrigation as well as household and commercial use through education, outreach, regulations,and ordinances. The goal is to Rally the community to Reduce urban runoff and point source discharge volume. o Phase 2 Objective: Reduce the volume of water used for irrigation as well as household and commercial use through education, outreach, regulations, and ordinances. The goal is to Rally the community to Reduce runoff, potable water supply demands, and wastewater treatment plant loadings. The goal will be measured in gallons per person per day. 2.3 REVITALIZE Human interactions have impaired natural IRL habitats. While a complete restoration of natural state is not possible given the built environments, a priority action to enhance and Revitalize seagrasses, filter feeders, planted shorelines, and wetlands will be fundamental to Revitalize the stability and biodiversity of the IRL. • Seagrass: o Phase 1 Objective: Evaluate all available data on seagrass planting projects to assess the cost/benefit ratio and overall success. Identify what variables are present that may affect the successful establishment of seagrass. Identify and prioritize areas to Revitalize seagrass. o Phase 2 Objective: Revitalize seagrass beds in critical areas to achieve seagrass coverage similar to the 2009 SJRWMD Seagrass Survey. The goal will be measured in square feet of coverage to be planted or obtained through natural creation and dollars per square foot. • Filter Feeders: o Phase 1 Objective: Identify and prioritize areas to Revitalize filter feeder bars and reefs and aquaculture. o Phase 2 Objective: Revitalize filter feeder bars and reefs and aquaculture. The goal will be measured in estimated volume of water filtered per year by created filter feeder population. 174 • Wetlands and Living Shorelines: o Phase 1 Objective: Identify and prioritize areas to Revitalize wetlands and living shorelines. o Phase 2 Objective: Revitalize wetlands and living shorelines. The goal will be measured in square feet of wetlands and living shorelines created and dollars per square foot. 2.4 RALLY Public education, outreach, and access to the lagoon are essential to Rally support to Revitalize and preserve the lagoon; however, the effectiveness and return on this investment is not always appreciated, understood, or validated. When these programs are effective, they may represent the best and most long-term return on investment. It is important to evaluate these programs to ensure they are targeted and effective and use these data to leverage additional funds for successful educational programs. • Educational Programs (i.e. stormwater, native planting, fertilizer, irrigation, and water quality): o Phase 1 Objective: Identify existing sources for educational programs, such as, but limited to, Be Floridian, IRL National Estuary Program (NEP), Keep Indian River Beautiful Lagoon Friendly Yards, Shuck -N -Share oyster recycling, and Harbor Branch Oceanographic Institute. Select programs to promote within Indian River County and conduct baseline surveys and polls to evaluate the public knowledge and perception of existing and needed programs. o Phase 2 Objective: Continue, add, amend, and expand educational programs based on survey results. The goal will be measured through surveys, polls, and Research to evaluate the public knowledge and perception of existing and needed programs. • Clean Marinas Program: o Phase 1 Objective: Identify and promote marina facilities that participate in the Clean Marina Program, which are required to provide marine sanitary pump out services. o Phase 2 Objective: Track and promote marina facilities that participate in the Clean Marina Program. The goal will be measured by the increase in participation in this program. • Ecotourism: o Phase 1 Objective: Identify and promote existing ecotourism industries that provide IRL experiences. Track tax revenue from these businesses. o Phase 2 Objective: Assist with growth of existing ecotourism industries that provide IRL experiences. Create a revenue goal that will be measured in dollars/year generated from the industry. • Parks, Boat Ramps, and Access to the IRL: o Phase 1 Objective: Identify, plan, and develop new park areas and incorporate educational features and access to the IRL in existing and new parks wherever possible. o Phase 2 Objective: Identify, plan, and develop new park areas and incorporate educational features and access to the IRL in existing and new parks wherever possible. The goal will be measured in acres of park space and number of boat ramps within the IRL. 175 2.5 RESPOND To Respond is to answer for something that has occurred, but to Respond effectively, events must be anticipated and how the community Responds must be planned. The IRL is changing, and a proactive approach is necessary to Respond to the changing needs. • HABs: o Phase 1 Objective: Develop a plan for response to HABs, including emergency corrective action, education, hazard communication, and waste management for fish kills. o Phase 2 Objective: Update the response plan based on enhanced knowledge from additional monitoring, research, and interaction with stakeholders. The goal will be measured in number of cooperating entities and reductions in HABs. • Sea Level Rise: o Phase 1 Objective: Identify and plan for issues associated with sea level rise, including stormwater infrastructure, wetlands impacts, salinity, water temperature, and more frequent and severe storms to create a more resilient community. o Phase 2 Objective: Improve hazard preparedness plans, provide insights on resilient and sustainable development, and incorporate resilience into projects. The goal will be measured by improvement in NFIP Community Rating System rating in Indian River County and municipalities. • Invasive Species: o Phase 1 Objective: Identify current and historical populations and population trends for native and non-native species and identify and monitor emerging issues with new invasive species. o Phase 2 Objective: Prepare and implement a plan for management strategies for non-native species. The goal will be measured by evaluating the reduction pf population and coverage of non-native species. 176 3.0 CURRENT PROJECTS Indian River County Departments have diverse skill sets and the knowledge, ability, and mission to affect change in the lagoon. Parks' Conservation Lands, Public Works' Coastal Engineering and Stormwater Divisions, and the Utilities Department have combined forces to complete unique projects using natural processes to achieve goals and objectives outlined above. Some of these departments, specifically in the Utilities and Public Works, manage projects with regulatory requirements that must meet TMDL reductions set by DEP; these are outlined in the annual Central IRL Basin Management Action Plan (BMAP) reports. Nutrient reductions provided below were determined using DEP's 2017 Progress Report for the Central Indian River Lagoon BMAP. Parks' Conservation Lands and Public Works' Coastal Engineering Division also seek to protect existing resources and Revitalize the natural environmental and processes within the IRL. 3.1 UTILITIES The Utilities Department has developed projects designed to Reduce the pollutant loads into the IRL. Specifically, nitrogen and phosphorus are targeted for reduction to meet the TMDL. 3.1.1 Sebastian Septic to Sewer - Phase I The Sebastian Septic to Sewer — Phase 1 area is presently served by an arterial sanitary sewer collection and conveyance system constructed in the early 1990s. However, there remains a large population of residential and commercial entities that use septic systems. Septic systems contribute nutrient and bacteria pollution to the groundwater, which ultimately flows into the IRL and St. Sebastian River. Numerous articles have documented that septic systems are polluting the IRL. In addition, the use of septic systems limits commercial development, which in turn hinders business and employment growth in the area. The Sebastian area was selected due to its proximity to the lagoon, depth to water table, and the economic benefits to the mostly commercial properties, in which growth has been historically hampered by septic system restrictions. Connecting the existing septic systems to the sewer system will allow for environmentally sound infrastructure growth to the area and lagoon. Additional details about the project can be found on the County's website (http://www.ircutilities.com/Sewer-Feasiblititv-Studv.htm). The project includes an area of 73 acres with an assumption of one septic system per acre. There is an estimated concentration of 30 pounds of TN per year per system and 5 pounds of TP per year per system removed from the environment. When built out and connected, a total estimated reduction of 2,190 pounds per year of TN and 365 pounds per year of TP will result from this project. 3.1.2 Spoonbill Marsh Wetland Treatment System The Spoonbill Marsh Wetland Treatment System represents a unique approach to handling the by-product created during reverse osmosis drinking water purification. This 67 -acre man-made habitat uses nature's own proven treatment techniques for the removal of both nitrogen and phosphorus from the demineralization concentrate by- product and from the waters of the IRL itself. The vegetation and aquatic organisms seen throughout the marsh play an active role in efficiently removing the nitrogen and phosphorus from the blended waters. Nutrient reductions calculated in the Spoonbill Marsh Wetland Treatment System in FDEP's 2017 Progress Report totaled approximately 12,450 pounds per year of TN and 2,157 pounds per year of TP. A link to a video presentation of the project is available on the Indian River County Utilities website at www.ircutilities.com 3.1.3 Osprey Marsh Stormwater and Demineralization Treatment System The Osprey Marsh Wetland Treatment System is an algal nutrient removal facility system that removes dissolved nutrients from up to 10 million gallons per day (mgd) of stormwater and from up to 1.5 mgd of reverse osmosis reject water known as demineralization concentrate. The algal turf scrubber system uses a water treatment 177 technology that was developed specifically to enhance water quality of polluted waters through the active cultivation of attached algae upon an engineered surface. Nutrient reductions calculated for the Osprey Marsh system inDEP's Final 2017 Progress Report totaled approximately 12,990.0 pounds per year of TN and 2,991 pounds per year of TP. 3:2 STORMWATER The Stormwater Division has developed projects designed to Reduce the pollutant load into the IRL. Specifically, nutrients such as nitrogen and phosphorus are targeted for reduction to meet the TMDL. These projects also Reduce total solids that can carry nutrients and other contaminants. 3.2.1 Egret Marsh Stormwater Park and Wildlife Sanctuary Egret Marsh uses algae to remove nutrients from approximately 10 mgd of canal stormwater. The algae are harvested and not released to the lagoon. After treatment by the algae, the filtered stormwater flows through a large polishing pond and shallow marsh and returns to the canals and flows through the Main Relief Canal, eventually emptying into the lagoon. Nutrient reductions calculated in Egret Marsh in DEP's Final 2017 Progress Report totaled approximately 19,948 pounds per year of TN and 4,049 pounds per year of TP. 3.2.2 Osprey Acres Flowway and Nature Preserve The flowway continues to filter water from Osprey Marsh along with unfiltered water from the South Relief Canal. Filtering occurs through a system of treatment cells using aquatic plants to remove nutrients and then to a serpentine flowway for final polishing, eventually released further down the canal and to the lagoon. The pre -completion estimated pollution removal from Osprey Acres is 3,000 pounds per year of TN and 300 pounds per year of TP. 3.2.3 PC Main Screening System The PC Main screening system removes freshwater plants and trash from the Main Relief Canal before the canal empties into the lagoon. Ten screens are used to remove all floating and submerged pollutants to the diameter of a paperclip wire (1/16 inch) and the screens and their associated conveyor systems operate on motors totaling 20.5 horsepower. Nutrient reductions calculated in the PC Main Screening System in DEP's Final 2017 Progress Report totaled approximately 2,079 pounds per year of TN and 528 pounds per year of TP, and 874,000 pounds of trash, plants, and other debris. 3.2.4 System Maintenance The Road & Bridge Division provides maintenance throughout the county in support of a healthy IRL. This maintenance includes a street sweeping program that sweeps a total of 422 lane miles per year. Nutrient reductions calculated for street sweeping in DEP's Final 2017 Progress Report totaled 365 pounds per year of TN and 234 pounds per year of TP. The division also conducts a ditch cleaning program, which includes 860,138 linear feet of ditches that are cleaned and maintained about 4 times per year. These data are not currently outlined in the annual BMAP report. 3.3 CONSERVATION LANDS The primary purpose and objective of the County Parks' Conservation Lands Program is to protect, Revitalize, and sustain endangered ecosystems and associated rare and endangered species in Indian River County. Secondary objectives include passive public recreation, preservation of open space, groundwater quality protection, flood protection, protection of historical and cultural resources, and general preservation of "quality of life." 178 3.3.1 Jones' Pier Conservation Area The Jones' Pier Conservation Area is part of the rich history of late 19th century/early 20th century settlement in Indian River County. In 1889, Seaborn Jones and his family homesteaded 160 acres on Orchid Island. Mr. Jones and his neighbors built the "Orchid -Narrows Road" which is now known as Jungle Trail (listed in 2003 on the National Register of Historic Places). The 16 -acre conservation area that was purchased by the County in 2011 is part of this original homestead. The County acquired the site from the Jones' family with assistance from the Florida Communities Trust. As part of the purchase, the County committed to implementing a management plan for the site that Revitalizes ecological value, while at the same time utilizes the site for public access and display of educational and historical exhibits. As part of this plan, a portion of the old grove on the Jones' site is planned to be converted into a four -acre saltmarsh. The wetland will provide many ecological and public benefits including creating potential habitat not common anymore to the area; removing exotic species; circulating lagoon waters through the site to provide water quality enhancement; re -grading altered areas to improve connectivity between natural areas; re -directing runoff through the wetlands to aid in improving discharges to the lagoon; re -vegetating with native upland species; ongoing site maintenance and monitoring; and extensive public educational opportunities. 3.3.2 Lost Tree Island Conservation Area: The Lost Tree Islands form part of the 508 -acre Lost Tree Island Conservation Area (LTICA) that includes upland, wetland and submerged land forms in the Indian River Lagoon. The topography of these islands has been modified by placement of spoil dredged from the Intracoastal Waterway channel. Much of the native vegetation on these islands has been out -competed by non-native species such as Australian pines (Casuarina equisetifolia) and Brazilian pepper (Schinus terebinthifolius). Three wetland mitigation projects, totaling approximately 19 -acres of created habitat, have been constructed on the two of the islands. In April 2019 the County applied for funds from the Indian River Lagoon National Estuary Program towards the design of a fully engineered habitat enhancement plan for the site. This design will provide a site design that is resilient and sustainable; creates diverse natural wetland and upland habitat; provides water quality benefits through the creation of flow -way wetlands; eliminates nuisance and exotic species; and provides educational and recreational opportunities for the public. The LTICA enhancement plan has been included in the County's current Capital Improvement Plan. The enhancement plan is intended to be flexible so that habitat creation can occur in phases, as funding is available. 3.3.3 Indian River Lagoon Greenway The Indian River Lagoon Greenway is a 37 -acre conservation area that is managed through a cooperative agreement with the Indian River Land Trust (IRLT). The IRLT and the Florida Inland Navigation District (FIND) own the adjacent parcels. The site is one of the most heavily utilized conservation tracts in the County, and includes a mixture of maritime hammock and mangrove communities. The County has had discussions with FIND concerning the potential development of a flow -way marsh that would be located on both County owned and FIND properties. The goal would be to incorporate several different elements including: providing a natural buffer to adjacent development; allowing for increased water quality treatment of the by-product of dredging; potential treatment of stormwater from a large FDOT ditch that traverses the FIND property; creation of a high marsh to provide wildlife habitat, water quality improvements, and additional attenuation opportunities; and augmenting the existing trail network to provide additional wetland viewing. 179 4.0 PROSPECTIVE PROJECTS Projects will be selected based on the most cost-effective options in each category to maximize nutrient reductions, minimize lag time in lagoon response, Reduce risk, Revitalize natural lagoon resources, and optimize the return on investment. 4.1 UTILITIES Although Indian River County Utilities Services provides sewerage services to over 28,950 accounts, an estimated 30,369 septic systems still remain in use in Indian River County (Schulke, Bittle & Stoddard, LLC., 2017). Even septic systems properly working can contribute nutrients to the lagoon. The nutrient removals, provided below, assume 30 pounds per year per system for TN and 5 pounds per year per system for TP. However, each system does not have the same discharge to the IRL: Factors such as soil type, density of septic systems, and proximity to waterways contribute to the discharge of nutrients to waterways. The ArcNLET model can be used to estimate the nitrogen loads each septic system contributes directly to the IRL, and this model can be used to obtain TMDL credits for septic to sewer conversion. 4.1.1 West Wabasso Septic to Sewer — Phase 2 The Utilities Department plans to convert 57 septic systems to central sewer and construct stub -outs for 47 vacant properties for future connection. The project area has a mixed land use of primarily residential with a few commercial properties and is a financially disadvantaged community. The objective of this work is to eliminate groundwater contamination caused by the poor treatment efficiencies of existing septic systems. The elimination of 57 septic systems and providing services to 47 vacant properties will Reduce nutrient loading to the lagoon by an estimated 3,120 pounds per year of TN and 520 pounds per year of TP. 4.1.2 Sebastian Septic to Sewer — Phase 2 Look at a cost share between City of Sebastian and County, also potential for IRL NEP grant, to conduct ArcNLET modeling for these areas. This model determines the load at the receiving waterbody, not the load from the septic system. This will be the basis for TMDL credits for septic system conversion and assist with acquiring grant funds. 4.2 STORMWATER 4.2.1 North Relief Canal Low Energy Aquatic Plant System (LEAPSTM) The unique LEAPSTM will remove nutrients through a system of plants that absorb nutrients from the canal water, filtering the stormwater before returning it to the canal and IRL. This project is under final design. The project is estimated to remove up to 8,500 pounds per year of TN and 1,400 pounds per year of TP. The pre -completion nutrient reductions estimated for LEAPSTM (Moorhen Marsh) in FDEP's Final 2017 Progress Report totaled approximately 20,700 pounds per year of TN and 4,000 pounds per year of TP. 4.2.2 North and South Relief Canal Mechanical Water Lettuce Removal Systems This project will use a long reach excavator to remove water lettuce from the North and South Relief canals to prevent excess nutrient loading to the lagoon. Two locations in these canals have already been identified for accumulating a large amount of water lettuce annually. The project is estimated to remove up to 5,900 pounds per year of TN and 1,400 pounds of per year of TP. 4.2.3 Baffle Boxes Second generation/nutrient separating baffle boxes have chambers with partitions connected to a storm drain. Stormwater flows into the first section of the box where most pollutants settle out. Water then overflows into the next section to allow further settling before the water ultimately overflows to the stormwater pipe or receiving 180 waterbody. Floating trays within the baffle box capture nutrients, suspended solids, organic material, trash, oils, and grease to prevent them from dissolving in the stormwater. Biosorption activated media can be added to the baffle box to create an environment with denitrification that increases nutrient removal. When regularly and properly maintained, baffle boxes may substantially reduce TN, TP, and suspended solids. Baffle boxes could be installed in areas with a lot of organic material, such as leaf litter, or trash to capture those materials before they enter the stormwater system. Baffle boxes could also be installed on County, municipality, and FDOT outfalls to major tributaries, canals, and the lagoon to reduce the amount of pollutants discharged to surface waters. 4.3 CONSERVATION LANDS There are 12 parcels that are either County -owned, or co -owned with other partners, that may be considered within the proposed lagoon enhancement plan, including Lost Tree Island, which is a 508 -acre property acquired by local municipalities in 2003. This property has opportunities for shoreline and spoil island restoration. 4.3.1 Oslo Riverfront Conservation Area Approximately 298 acres of undeveloped mature coastal hammock, scrubby flatwoods, and impounded estuarine wetlands located on the north side of Oslo Road adjacent to the IRL in Indian River County. An FDOT drainage ditch flows through the property from U.S. 1 to the IRL. There may be opportunities for wetland vegetative enhancement and improved hydrology that may be beneficial to the lagoon. 4.3.2 Round Island South Conservation Area Approximately 65 acres of maritime hammock and impounded wetlands located between State Road A1A and the IRL on the barrier island. The southern boundary of the site is the Indian River County line. The large wetland impoundment contains a mixture of herbaceous saltmarsh flats and mangroves and is one of the more diverse estuarine wetlands in the area. There are potential opportunities for establishment of a more diverse living shoreline along some sections of the impoundment. This area is known to be extensively used by manatees; therefore, all proposed activities would need to be consistent with manatee protection guidelines. 4.3.3 Round Island Riverside Park To the north of Round Island South Conservation Area, the County owns two spoil islands that are part of Round Island Park. A boardwalk has been constructed to connect the smaller of the two islands to the barrier island. This approximately 7.5 -acre island is dominated by exotic species and would be a potential site for habitat Revitalization and water quality improvements such as creation of wetlands along the shoreline, creation of sand flats for avian habitat, and creation of native uplands. 4.3.4 Oyster Bar Marsh Approximately 96 acres of maritime hammock and impounded wetland, located between State Road A1A and the IRL on the barrier island. The site is approximately one-half mile north of Round Island County Park. The County has been working in partnership with the Indian River Land Trust and with the Indian River County Mosquito Control District to install culverts connecting the impoundment to the lagoon that will improve flushing. 4.3.5 Prange Island Conservation Area Located in the lagoon just south of the 17th Street Causeway Bridge, and immediately north of the southern Vero Beach city limit, there are two undeveloped islands that comprise the project: the larger (southern) island, known as Prange Island, containing approximately 16.6 acres above mean high water, and the smaller (northern) island, known as Little Prange Island, containing approximately 5.8 acres above mean high water. Prange Island is located near an Ais Indian village site called Jece on the adjacent barrier island. A prehistoric shell -midden is reported on Prange Island, but the precise location of the site is unknown at this time. The island's name comes from the Prange 181 family who homesteaded there in the later 1800s. The Prange family farmed the island, raising crops of beans and potatoes, and transported produce, fish, and turtles from the island to Flagler's Florida East Coast Railroad stop in Vero Beach. Prange Island is unique in that the southern lobe of the island is not man-made and contains an intact maritime hammock community. Both islands are surrounded by a fringe of mangroves, and the main island contained a 4.4 - acre seagrass bed along the northwest shoreline (not recently confirmed). Exotic species dominate the northern portion of Prange Island and the upland portion of Little Prange Island. In areas where there is heavy exotic invasion, there is potential to create a mixture of upland and wetland communities that may benefit the lagoon from both a habitat and a water quality perspective. 4.3.6 Captain Forster Hammock Preserve Captain Forster Hammock Preserve consists of 111 acres acquired by the County and Trustee of the Internal Improvement Trust Fund (TIITF) in 1996 and 1998. The preserve includes several different community types such as sandy dunes and coastal scrub along the eastern portions of the preserve, and maritime hammock and mangroves within the western portion. The section of the preserve abutting the lagoon was damaged from salt water inundation as a result of Hurricane Matthew and may have the potential to be Revitalized in a manner that will provide significant benefits to the lagoon. 4.3.7 Pelican Island National Wildlife Refuge The Pelican Island National Wildlife Refuge contains a mosaic of over 5,400 acres of wildlife habitat along the barrier island in northern Indian River County. The refuge is designated as a National Historic Landmark, a Wetland of International Importance, and a candidate Marine Protected Area. The original holdings within the refuge have expanded over time through acquisition efforts by the United States Fish and Wildlife Service (USFWS), state of Florida, and local governments. Indian River County owns, or shares ownership, on approximately 200 acres within the refuge. The County works closely with the USFWS to ensure that management of the areas is targeted at maximizing the potential wildlife habitat. The County intends to continue this collaboration to identify opportunities for projects that can enhance conditions within the lagoon. 4.3.8 Archie Smith Fish House The Archie Smith Fish House is part of the historical working waterfront in Sebastian along Indian River Drive. The property includes a small tract (0.07 acres) on the east side of Indian River Drive with two buildings and the dock structure extending approximately 240 feet into the IRL. There are several historically significant structures on the property: the historical residence just east of the public road, the dock, and the icehouse near the end of the pier. West of Indian River Drive, the property consists of approximately 1.1 acres of developed and undeveloped lands. The County plans to Revitalize these facilities as part of the management plan for the site. Part of this Revitalization may include identifying opportunities to enhance seagrass or oyster habitat in proximity to the site or evaluating the shoreline to determine if there are opportunities for creating a living shoreline. 4.3.9 Spoil Island Enhancement Opportunities The Indian River lagoon Aquatic Preserve's Island Designation System had identified 43 islands within Indian River County. These islands are managed as conservation or recreation areas. Many of these islands are also designated by the Florida Fish and Wildlife Conservation Commission (FWC) as Critical Wildlife Areas and are closed to public access. Spoil islands offer a unique opportunity to blend several of the objectives identified in this plan. The plan will discuss how the County could work with other governmental entities such as the Florida Inland Navigation District (FIND), Indian River Lagoon Aquatic Preserves, DEP, and FWC to enhance habitat. In addition to the ecological aspects of the Revitalization, there would be potential increase in recreational opportunities. 182 4.3.10 South Oso Riverfront Conservation Area The 143 -acre conservation area is located on the south side of Oslo Road (9th Street SE), east of US Highway 1. A large portion of the site consists of mangrove dominated wetlands abutting the Lagoon. A large FDOT ditch traverses the site and ultimately discharges into the Lagoon. There is potential to provide pre- treatment of the stormwater associated with this ditch through modifications to the site; these improvements may also serve to provide additional wildlife habitat. 4.3.11 Harmony Oaks This 90 -acre conservation area is directly adjacent to the Lagoon just to the north of the St. Lucie County boundary. The mangrove wetlands on the site are part of a large impoundment system, and may provide an opportunity to enhance water quality via filtration of nearby un -treated stormwater. In addition, removal of several of the dikes that are not utilized may provide an opportunity to create a more diverse wetland community. 4.4 COASTAL ENGINEERING Continue identifying living shoreline and stabilization projects across county. 4.4.1 Jungle Trail Shoreline Enhancement Living shoreline project to naturally protect historical Jungle Trail. 4.4.2 AIA Shoreline Enhancement Living shoreline project to naturally protect State Road AIA and the pedestrian sidewalk for approximately two miles south of Sebastian Inlet. This area was damaged during Hurricane Matthew and the sidewalk was turned into rock rubble along the shoreline 183 5.0 EDUCATION AND OUTREACH 5.1 COUNTY FERTILIZER AND LANDSCAPE MANAGEMENT ORDINANCE In 2013, the Indian River County Board of County Commissioners passed the Fertilizer and Landscape Management Ordinance that restricts the use of fertilizer and helps prevent excess nutrients (nitrogen and phosphorous) from entering the lagoon. The ordinance states that no fertilizer containing phosphorous is to be used and no fertilizer containing nitrogen can be applied during the rainy summer season. The ordinance also includes other best management landscape practices such as blowing grass clippings back into the yard. 5.2 STORMWATER EDUCATION The Stormwater Educator conducts many methods of education and outreach to Indian River County to inform students and adults about the importance of pollution prevention including fertilizer, pet waste, illicit discharge of chemicals, erosion, construction pollution, agricultural runoff, litter, and more. Currently the Stormwater Division presents on a regular basis to 4th grade students throughout the school district, the Audubon Afterschool Advocates, the Youth Sailing Foundation, Environmental Learning Center visitors, County employees, homeowner associations County -wide, and local professional groups such as Kiwanis and Rotary. 5.3 WATER QUALITY There are potential enhancements, such as filtration of lagoon waters through lagoon preserves, living shorelines, and bivalve filtration, that can be added to projects to help improve water quality. This would involve incorporating these elements into existing preserves as well as any future acquisitions that may be implemented. The County has already incorporated these concepts into the Jones Pier project and plans to include wetland Revitalization/creation into the three other preserves described above in Section 4.3. In addition to park projects, individual property owners should be encouraged to replace sea walls with living shorelines. The County has received grant funding for this project that includes the development of environmental education displays and programming that will engage the public to take a more active role in efforts to improve conditions in the lagoon. 5.4 BIOSOLIDS Approximately 70% of Class B biosolids in the state are applied in Indian River, Brevard, and Osceola counties. All biosolids applied to land application sites must meet the pathogen reduction requirements for Class AA, Class A, or Class B biosolids. No treatment requirements exist for nutrients when producing biosolids, which may lead to biosolids with high nutrient concentrations being applied in the IRL watershed. As a result, it will be important to track where biosolids are being applied, determine the nutrient content, if possible, and track levels of nutrients in the soil. DEP recently created a Biosolids Technical Advisory Committee to evaluate current management practices and potential opportunities for enhancements to better protect Florida's water resources, and workshops began in November 2018 and were completed in January 2019. Class A and AA Biosolids are not tracked for land application and are treated as fertilizer in the industry. 184 6.0 RESEARCH NEEDS Indian River County will work with SJRWMD, IRL NEP, DEP, Indian River Farms Water Control District, Local Municipalities, and others, to obtain as much existing data as possible for our plan Research and to encourage our partners to conduct and fund research to determine the components that should be focused on to improve the health of the lagoon. 6.1 MONITORING AND DATA MANAGEMENT Review and compile all historical records available for current and historical resources. Compile National Pollutant Discharge Elimination System data, LOB data, Kilroy data, muck presence data, and seagrass data, current and historical bivalve data, and hydrodynamic data. Throughout the two phases of the Lagoon Management Plan, prepare a Monitoring and Data Management Plan based on readily available data and additional data collected during phase one. 6.2 SEAGRASS BEDS Review historical information on the locations and extent of seagrass in the Indian River County portion of the IRL. Use SJRWMD data on the seagrass transects (lengths and densities of the seagrass beds) and aerial imagery of seagrass locations to evaluate historical seagrass extent, current extent, and changes over time. Review water quality data and muck location information to determine where conditions may allow for seagrass growth and where projects to improve conditions will be needed before seagrass can regrow. Collaborate with other organizations, such as SJRWMD, FWC and Harbor Branch Oceanographic Institute, to evaluate pilot studies to test different techniques for seagrass planting to determine a viable method for assisting with seagrass Revitalization in this portion of the lagoon. 6.3 MUCK REMOVAL Muck is defined as black, organic -rich (greater than 10% organic matter), mud -rich (greater than 60% silt and clay), high water content (greater than 75% water by weight, greater than 90% water by volume) sediments. The muck sediment contains nutrients and serves as an internal "legacy load" of nutrients that releases (fluxes) nutrients back into the water column. These sediments inhibit the growth of natural benthic communities and flux nutrients to overlying water. Research will include the review of available muck mapping data to evaluate the presence and quantities of muck. Evaluate costs and benefits for additional surveys to provide a data set that will allow the County to prioritize for muck removal. Evaluate nutrient flux from muck deposits to determine the nutrient loading to the IRL. 6.4 COMMUNITY DEVELOPMENT CONSIDERATIONS The Coastal Management Element of the County's Comprehensive Plan was revised on June 5, 2018 to update information and incorporate goals, objectives, and policy changes related to planning for sea level rise impacts as mandated by the state. Based on the analysis conducted during the comprehensive plan update, privately owned estuarine wetlands and undeveloped lagoon island conservation areas were determined to be the most vulnerable areas with respect to sea level rise inundation impacts. It is estimated that more than 85% of existing coastal wetlands are at risk of inundation under the three-foot sea level rise scenario. Consistent with the Coastal Management Element, sea level rise objectives and policies, and this Lagoon Management Plan's objective to improve and maintain lagoon resiliency, the actions summarized below should be implemented: 185 • Obtain and use updated County light detection and ranging (LiDAR) and digital elevation model (DEM) data (previous data from 2007). Also obtain and use LiDAR data with bathymetric survey data where necessary to conduct hydrologic modeling and analysis. These data will improve sea level rise inundation mapping, resiliency evaluations, and future decision-making. • Complete a resiliency study to identify public properties and infrastructure at risk to sea level rise impacts under various inundation scenarios. This study should include data on finished floor elevations for public structures and infrastructure, modeling of critical stormwater conveyance systems, and groundwater/salt water intrusion modeling. Information from this study will assist with coordinating sea level rise adaptation and mitigation planning, implementation activities with municipalities and water control districts, evaluation of the National Flood Insurance Community Ratings System, and applying changes to improve rating. 186 7.0 PLAN PROGRESSION The Lagoon Management Plan will be implemented in two phases to identify the Research needs; select the projects required to Reduce nutrients inputs; Revitalize the natural IRL systems; Rally public support, understanding, and funding for long-term lagoon Revitalization; and Respond to the changing lagoon system. This first phase of the plan is Research focused, and identifies gaps in the existing data, provides new areas of needed Research, and implements well understood cost-effective projects to continue the process to Revitalize the IRL. This process will be long and difficult, given the current state of the IRL and the added pressures of an increasing population, climate change, and limited funds. This first phase will provide the science -based approach to efficiently plan and implement projects and programs to Revitalize the IRL. The second phase will be a plan revision after three to five years. This second phase will use the data collected and lessons learned from this first phase of the plan to provide an update that is focused on clearly defined objectives with specific measurable goals. Projects will be selected based on their ability to achieve the plan objectives in the most cost-effective manner possible. 187 8.0 PLAN FUNDING AND COORDINATING EFFORTS 8.1 PLAN FUNDING OPTIONS Indian River County voters approved a One -Cent Optional Sales Tax Fund. The Indian River County Board of County Commissioners approved an allocation of 20% of this fund for IRL protection and revitalization capital projects. This fund is estimated to be $4 to $5 million per year for five years starting in fiscal year 2019-2020. To implement the plan projects in a timely manner, the County will seek to use sales tax funds to leverage matching funding from grants and appropriations. Examples of other funding programs (many from DEP 2018) are: • Funding for various IRL projects is currently planned in the County's 5 -year Capital Improvement Program. As additional data are gathered through the Research phase of this plan, the information obtained will focus funding decisions for future IRL projects. • Section 319 grant program — DEP administers funds received from USEPA to implement projects or programs that reduce nonpoint sources of pollution. Projects or programs must benefit Florida's impaired waters, and local sponsors must provide at least a 40% match or in-kind contribution. Eligible activities include demonstration and evaluation of urban and agricultural stormwater best management practices, stormwater retrofits, and public education. • TMDL grants — Funding for projects related to the implementation of TMDLs may be available through periodic legislative appropriations to DEP. When funds are available, the program prioritizes stormwater retrofit projects to benefit impaired waters, similar to the Section 319 grant program. • SJRWMD — In general, projects considered for funding shall benefit one or more of the four district core mission areas, including: (1) water supply — to include water conservation, alternative water supply development or water resource development; (2) water quality — to include water quality/nutrient loading reduction; (3) natural systems restoration — for projects that show measurable resource benefits to streams, lakes, wetlands, springs or aquifers; and (4) flood protection — for projects that address flood protection issues on an intermediate or regional scale. Assistance may be provided from ad valorem tax revenues or from periodic legislative appropriations for alternative water supply development and Surface Water Improvement and Management projects. The amount of funding available, matching requirements, and types of assistance may vary from year to year. • IRL NEP — The IRL Council funds projects each year through their work plan process (http://www.irlcouncil.com/). • FDOT — FDOT funds projects through their Five Year Adopted Work Program. There maybe opportunities to enhance projects included in the program to provide additional water quality treatment for FDOT roads, rights-of-way, and outfalls. • Budget Appropriation — The Florida Legislature may solicit applications directly for projects, including water projects, in anticipation of upcoming legislative sessions. This process is an opportunity to secure legislative sponsorship of project funding through the state budget. • Clean Water State Revolving Fund loan program — This program provides low-interest loans to local governments to plan, design, and build or upgrade wastewater, stormwater, and nonpoint source pollution prevention projects. Discounted assistance for small communities is available. Interest rates on loans are below market rates and vary based on the economic wherewithal of the community. The Clean Water State Revolving Fund is Florida's largest financial assistance program for water infrastructure. • Florida Rural Water Association Loan Program — This program provides low-interest bond or bank financing for community utility projects in coordination with the DEP's State Revolving Fund program. Other financial assistance may also be available. 188 • Rural Development Rural Utilities Service Guaranteed and Direct Loans and Grants — The U.S. Department of Agriculture's program provides a combination of loans and grants for water, wastewater, and solid waste projects to rural communities and small incorporated municipalities. • Small Cities Community Development Block Grant Program — The Florida Department of Economic Opportunity makes funds available annually for water and sewer projects that benefit low- and moderate - income persons. • State Housing Initiatives Partnership Program — Florida Housing administers the program, which provides funds to local governments as an incentive to create partnerships that produce and preserve affordable homeownership and multifamily housing. The program is designed to provide very low, low- and moderate - income families with assistance. Funding may be used for emergency repairs, new construction, rehabilitation, down payment and closing cost assistance, impact fees, construction and gap financing, mortgage buy -downs, acquisition of property for affordable housing, matching dollars for federal housing grants and programs, and homeownership counseling (http://www.floridahousinq.org). • Rural Development Funding — The U. S. Department of Agriculture provides funds that will cover the repair and maintenance of private septic systems. The amount of funds available, as well as the specific purposes for which grants are intended, changes from year to year. Additional details are posted on the Department of Agriculture's website (https://www.rd.usda.gov/programs-services). • FIND — FIND Waterways Assistance Program provides grant funding for waterway related projects including navigation channel dredging, channel markers, navigation signs or buoys, boat ramps, docking facilities, fishing and viewing piers, waterfront boardwalks, inlet management, environmental education, law enforcement equipment, boating safety programs, beach re -nourishment, dredge material management, environmental mitigation, and shoreline stabilization. • National Oceanic and Atmospheric Administration — The Coastal Partnership Initiative was developed to promote the protection and effective management of Florida's coastal resources in four specific priority areas: (1) resilient communities, (2) coastal resource stewardship, (3) access to coastal resources, and (4) working waterfronts. • FWC — FWC provides funding through grants such as the Florida Boating Improvement Program, Boating Infrastructure Grant, and Florida's State Wildlife Grants Program that promote recreational boating or improve wildlife habitat. 8.2 COORDINATING EFFORTS WITH LOCAL STAKEHOLDERS Coordination among the County, state agencies, water management districts, County municipalities, water control and other special districts, FDOT, universities and research institutions, the public, and federal regulatory agencies will be a key component to Rally support and funding for the long road to IRL Revitalization. 189 9.0 REFERENCES DEP. 2009. TMDL Report: Indian River Lagoon and Banana River Lagoon, Nutrients and DO. DEP Division of Water Resource Assistance. DEP. 2013. Basin Management Action Plan for the Implementation of Total Maximum Daily Loads for Nutrients Adopted by the Florida Department of Environmental Protection in the Indian River Lagoon Basin, Central Indian River Lagoon. DEP. 2018. Water Resources Funding in Florida. DEP Division of Water Resource Assistance. httos://floridadep.gov/wra/wra/documents/water-resource-funding-florida. Schulke, Bittle & Stoddard, LLC. 2017. Septic to Sewer Conversion Evaluation. Prepared for Indian River County Board of County Commissioners. Treasure Coast and East Central Florida Regional Planning Councils. 2016. Indian River Lagoon Economic Valuation Update. 190 12.F.1. 5/07/2019 IRL MANAGEMENT PLAN OUTLINE .. : ..........., .................:.... .:.:........:.: <.:.. <D� © sii� s'�si��'FTis :. BOCC MEETING MAY 7;2019.. KENDRA COPE AND RICH!SZP,.YRKA PUBLIC'WORKS'DEPARTMENTAL;ITEM �qa INDIAN RIVER COUNTY STAFF - IRL PLAN OUTLINE COMMUNITY DEVELOPMENT 12.F.1. 5/07/2019 BACKGROUND • ,,,,,,,,,,,, aiver Lagoon Management.Plari (IRL Plan) andrthe hiring,of one new,staff., to coordinate efforts between departments • . • Directive was: IRL Plan:was to marry the current work being",cloneby 4 Departments and ,coordinate these, efforts".cd.maximize.the Cpunty:s_effortsand,,,,: „ funds for an efficient return on investment regarding Lagoon projects Staif entered intoWork Order #I withTetraTech onJuly 17 2018 to create an Following board direction to date staff has: • Had Multiple Departmental Coordination Meetings • Worked with Tetra Tech to Prepare a Draft IRL Plan Outline 12.F.1. 5/07/2019 TO -DATE Following board direction to date staff has: :Had Multiple: Departmental CoCoordination M tings Worked, with Tetra:Tech to Prepare:a Draft IRL Plan Outline Hired an IRL Plan Coordinator— Molly. Klinepeter. CURRENT UNDERSTANDING OFTHE FACTORS There are THREE sub -basins of the IRL ecosystem with unique factors contributing to the impairment of the Lagoon. IRC is part of the Central Rsub-basin r. The County,!is cur-r,.ently_undergoing:projects to reduce nutrient; loading {R; nto the Lagoon and'enh'ance degrading; habitats r However, weesti l do-not_fuHy understand ALL the --factors ,. [cb3 12.F.1. 5/07/2019 WHAT WE WANT TO DO • Use research to IDENTIFY factors impacting OUR section of the IRL; • Use that information to implement measurable goals and guide projects that Revitalize the Lagoon. "Work with local governments to identify and prioritize actions from the CCMP and incorporate actions into the appropriate elements of local comprehensive plans, land development regulations, codes of ordinances, or other guidance documents." -IRL CCMP 4 12.F.1. 5/07/2019 HOW WE ARE GOING TO DO THIS? • First, we will evaluate existing data to provide a better understanding of: •. What,:current-gaps exist .within.the-data=and-knowledge base surrounding OWR s- • •2, section of the Lagoon; • What information is needed to develop a plan that provide's along -term` strategic' solution. Research - to identify impacts and strategically target key items for the revitalization of the Lagoon Reduce T. the pollutant and nutrient inputs to the Lagoon from fertilizer, failing septic systems, groundwater seepage into canals, and untreated stormwater runoff Revitalize - the ecosystem by increasing water -filtering oyster habitat, seagrass beds lagoon related natural occurrmgcomponents, and removing invasive species etc Rall e communi °y:;around the_La °oon to_'monitor°;;the °ro Tess of tlie.I n' -term:::'_". revitalization:ofthe:La' oon ; i;z _'s: ;.Res to..c a co Ian on 7a"five-year s' cIe':`to'sut st tute Signiflcantlyimproving:th'e,,health, pro itions;technologies and;newoiformation i 12.F.1. 5/07/2019 HOWWE ARE GOING TO DO THIS? First,,we will evaluate existing data to provide a better Understanding of: • What the specific challenges to IR('s Lagoon area are • What information is needed:to develop a plan that provides.a long-term strategic solUtion ••!Se-cond; we' will be implementing the "Five R's" • . . . , . . . .. . . , . .. . '1:-;."''''''''::'.1":::;,i :.1.':.:''.'..ir..:''''',::.:';,,!::1'.-i.!:':::!.;::;!•i:R',',.i.:".4-'1',.i'''.'i.'-'.':';$'.':...-;:ijri?N!..i;%:-.11-.i"..-:-.:::,-.'::::.'',::.'...!!..:;:il'''''';''''''',:::. ::;'''-''..:''.,:-::.::;:'...,5-. .--.-.':':.--'-:'::-..''''',..,. 7;:]...•:.:'....!Y'.:',;:',".''.''',,i'l!...;.;.,,,,,:::,„,..:..''' 17,1iiri.d!:,6.,*111:,i00iii*ii-iiii*iiiOiii41:o.riori 1-i,;:-.1.;.0i-90*i,/kii:'1r4:•jeet:'1i41:4,iiiiil.',ifi::1,:',4,,,,,h,., e .•...:;1....! ..„;.:,......,..,,,,,,,_...,.:..e..,....:those,,-., IL-F..ido i..otriiih0•:,,o).-ii-ithe!)nei:i5:iY0iT'si,,afiCI!Lidentify*here:'•fii-W.ithi&'xho;', Plan's- 2'•;:'''''..!'''.;'!.:"::•, .- ..„.,,,.., .-.',1.:...,•:-:-:.; -,' :,::::-:::.,•:!4,.r„,•, i,-.•,•:.:..1.: •::,..• :.,i,::!1•)•:,.1,:ii.J,..:,::,:u.',;.:,',,i!,iii:D.,..:„:,,!.,:....' . ,:::-..- :.,)... • : : '. -..•• ...2.:7:,:....: .:;,:::...::!-:,,.:.)-;: .:::,::,.:,....:',!:.,ci,!;,::::•:.!,!1'0,,,7•::,!•,T..id,.i:::!•,,,,I:i,,,,,.! .,.:;Oha68;10';3bj0i6*i.ihd.''*,hir,.11'.;t1f,,E*:/V::the)1,.'t0iiide:::-/v,ith'iij;' --.,,, ...,—......, ............. „, ..,.. .. „ , 2 ' ' *Based on 2014-2017 BMAP Progress Reports for Central Indian River Lagoon Nutrients Removed Total N ,i 82,292 Ibs Total .„•.., • 116trienti,.Retnbved _ Total N = 160.98560;9 1 12.F.1. 5/07/2019 Pounds of Nutrients 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 IRC ANNUAL NUTRIENT REMOVALS* *Based on 2014-2017 BMAP Progress Reports for Central Indian River Lagoon 60,715 28,932 55,985 21,066 68,591 14,173 53,106 11,092 2014 2015 2016 • Total Nitrogen (Ibslyr) • Total Phosphorus (lbs/yr) 2017 300,000 250,000 200,000 15150,000 o ioo,000. 50,000 0 IRC CUMULATIVE NUTRIENT REMOVALS* *Based on 2014-2017 BMAP Progress Reports for Central Indian River Lagoon 116,700 60,715 49,998 28 932 185,291 64,171 238,397 75,263 2014 2015 2016 2017 — Cumulative TN. Remo"veil (lbs) - —Cumulative TP Removed (lbs) 12.F.1. 5/07/2019 60,000 50,000 30,000, o_ a• 20,000 10,000 HOW DOES IRC COMPARE TO OTHER PARTNERS* *Based on 2017 BMAP Progress Report for Central Indian River 53,106 3,042 ;1;06 1,813 513]; 1,030 Dial;TN: P_.roject;_Reduction'(Ibslyear Totai:TP ProjectiReduction' (Ibslyear) CURRENT PROJECTS AND TOTAL IMPACTS PARKS, COASTAL, OTHER • Jones' Pier Conservation Area • Lost Tree Island Parks Maintenance Nutrients Removed in IRC Based on BMAP Reports: Total N = 238,397 lbs Total P = 75,263 lbs rovements::_:; ast Roseland`'Stormwater Improvements, er . ' keS:Et tes'Stormwater /e ,o. La es. state ,...:...:.::: rp rovements" 12.F.1. 5/07/2019 HOW ARE WE GOING TO DO THIS 2 -Phased Approach to Objectives ;: • Phase 1 -The first phase includes general:goals created to better understand what„factors•.are impactingthe Indian,River: County portion of the; Lagoon.This phase: will consist. of 3-5years of information gathering' and; implementation of _current and prospective projects.;:..:... Phase `2 -The `second hase`;will` be driven b : ;information!: athered'from Phase l :i;:Data_.collected>'will uide s ecific measurable oals''wh'er'e a ro riate;and feasible', in:r.;ehabilitatin :In'dian';Ri PP P:. g: ortion :of the. La oon.,.,........ P g HOW WE ARE GOING TO DO THIS - EXAMPLE Organic Material and Sediments: • Phase 1 - Identify areas that are contributing large quantities of organicmaterial such as leaf litter and grass clippings, as well as sediments, to the Lagoon system. Determine IOcatlons'in tr'ibutaries'and;canalswth_'Iarg 12.F.1. 5/07/2019 FUNDING • 20% of one -cent optional sales tax fund — $4-5 million/year • Section 319 Program • TMDL • DEO • Si RWM D • IRL NEP • FDOT • Legislative Budget Appropriations • Clean Water State Revolving Fund • Florida Rural Water Association Loan Program RECOMMENDATION I. Provide Feedback on Draft Outline 2. Approve Draft IRL Plan Outline IT) -10 12.F.1. 5/07/2019 ( qb 14e- (. x•01•tq P.O. Box 1833, Vero Beach, FL 32961-1833 772-567-3520 - piaudubon@yahoo.com - www.PelicanlslandAudubon.org To: Our County Commissioners May 7, 2019 From: Richard H. Baker, Ph.D. President Re: Indian River Lagoon Management Plan Recommendation for Moving Forward It is wonderful to have a plan for the Lagoon that is in trouble and needs our help. You have many positive things in the plan. I strongly suggest: • First, to make them effective add enforcement of the ordinances we already have that will aid the Lagoon if all of us complied. • REQUIRE stores selling fertilizers to put signs saying: DO NOT USE P and any fertilizer June 1st to Sept 30t'' • Improve the landscape and tree ordinances to reduce turf, which is causing lots of algae, fish kills, etc. • PUT in the 10 feet slope to the stormwater pond edges and in dry retention areas a variety of native plants • PUT more emphasis on removing our invasive plants (e.g. Brazilian Pepper, Air Potato vine) that are gobbling up our native environments and beautiful habitats. • A wise investment for our community requires a vision in the Lagoon plan. With our population burgeoning, ADD a plan for the future in handling our HUMAN WASTEWATER such as: o Utilize the new technology to USE the human waste to generate electricity. o REVAMP our current deteriorated 8th St. West Regional Wastewater (cleaning) Facility that was to attract wildlife as well as filter the water for people, tourists, and birds. Most of the 8th street wastewater plant is not being used and is over grown with cattails and fire ants. We have unique Birding opportunities that Birders and Ornithologist come from around the world to see our birds, but are more difficult for the public to access. If we build a facility with boardwalks and wheel chair access we could draw the unique birds of our county that would increase tourist visitors 10 fold. 191 species of birds have been found there, 119 in the last year. • HAVE our county lands set an example and model for landscaping to enhance our lagoon, SAVE money for fertilizer and water, sequester CO2, reduce fertilizer runoff, cool our county, and add beauty. The county can MODEL this: PLANT more native trees and plants on public landscapes along the lagoon for Human Well-being, Economic Benefits, and Environmental Health, including the Indian River Lagoon. • LET's we in the community, our elected officials, and government staff ALL work together to best enhance our health, environment, and living together. To do this, it is invaluable to REINSTITUTE citizen advisory committees as we had 10 Years ago in implementing this grand plan, such as a Land Acquisition Advisory Committee, a Marine Advisory Committee, a Wastewater Committee, Septic to Sewer Committee, etc. When we got rid of our citizens committees, we lost good minds of our valuable citizens to input and help our county. • Finally, TIME is of essence. A U.N. panel says One million plant and animal species face extinction and humans will suffer. In a statement, panel chair, Robert Watson, says the decline in biodiversity is eroding "the foundations of our economies, livelihoods, food security, health and quality of life worldwide." Let's ALL WORK TOGETHER to do our part here in Indian River County. THANK YOU for getting the Lagoon Plan started. LET'S BUMP IT UP in both time and detail. Our Mission: To preserve and protect the animals, plants, and natural communities, and the land and water on which they depend in Indian River County through advocacy, education, and public awareness. /c34 Attorney's Matters - B.C.C. 5.7.19 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: April 23, 2019 SUBJECT: Economic Development Council Appointment On September 13, 2011, the Board of County Commissioners (Board) adopted Resolution 2011-072, which assigned to the County Attorney's Office the task of monitoring certain committee member terms, and overseeing the process of appointments and reappointments. On February 5, 2019, the Board adopted Resolution 2019-011 adding the "Healthcare Industry" representative position to the Economic Development Council. This agenda item is to consider the appointment of an applicant to fill that position on the Economic Development Council, which term expires in January 2023. The vacancy has been advertised on the County's website and on Channel 27 in excess of 30 days. The following are the names of the qualified applicants for this position, whose resumes and applications are available for review in the Commissioners' Front Office area: James Rock Tonkel Ralph D. Turner RECOMMENDATION. The County Attorney recommends that the Board review the applicants' resumes/applications, and determine which applicant to appoint to fill the unexpired term ending in January 2023, for the "Healthcare Industry" representative to the Economic Development Council. ATTACHMENTS Applications Resumes C:\Users\Iegistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\ rJBCL@600ECFD1\ n BCL n 600ECFD1.docx 191 INDIAN RIVER COUNTY APPLICATION FOR COMMITTEE APPOINTMENT Name: Full Name: Street Address (No P.O. Boxes): Home Phone: Date: Email Address: CSkikot\s%--.. ork Phone: How long have you been a resident of Indian River County? Are you a full or part time resident? Check one: Full Time Cell Phone: Part Timer: Please list current employer or business. If retired, please list any business experience that may be applicable to the committee. cYt.77- Fo& Please list any licenses you presently hold: Please list any organization of which you are currently a member: Please list any other committees or boards you currently sit on: Continued on next page 192 Place a check mark next to the committee(s)you would like to serve on: AFFORDABLE HOUSING ADVISORY COMMITTEE II AGRICULTURE ADVISORY COMMITTEE 0 BEACH & SHORE PRESERVATION ADVISORY COMMITTEE 0 CHILDREN'S SERVICES ADVISORY COMMITTEE fl CODE ENFORCEMENT BOARD fl COMMUNITY DEVELOPMENT BLOCK GRANT 0 CONSTRUCTION BOARD OF ADJUSTMENT & APPEALS DEVELOPMENT -REVIEW AND PERMIT PROCESS ADVISORY COMM! i i hE ECONOMIC DEVELOPMENT COUNCIL Er ENVIRONMENTAL CONTROL HEARING BOARD 0 MPO BICYCLE ADVISORY COMMITTEE MPO CITIZEN ADVISORY COMMITTEE 0 PLANNING & ZONING COMMISSION 1.1 SCHOOL PLANNING CITIZEN OVERSIGHT COMMITTEE fl TOURIST DEVELOPMENT COUNCIL 0 TRANSPORTATION DISADVANTAGED LOCAL COORDINATING BOARD 0 TREASURE COAST REGIONAL PLANNING COUNCIL — COMPREHENSIVE ECONOMICDEVELOPMENT STRATEGY ri VALUE ADJUSTMENT BOARD — MUST OWN HOMESTEAD PROPERTY WITHIN INDIAN RIVER COUNTY E altfirw- ii****1010* to the Board of 'County Commission office, 1801 27th Street, Vero Beach, FL. 32960, or by fax at 772-770-5334. Please note: All applications are kept on file for 6 months. Print 4425CW-V JA rg!itk 193 J. ROCK TONKEL 5055 N. Harbor Drive, Apt. 401 Vero Beach, FL 32967 Home (772) 978-0236 SUMMARY OF QUALIFICATIONS Chief Executive Officer with thirty years of senior management experience in the health care delivery and insurance industries. PROJ'ESSIONAL EXPERIENCE INDIAN RIVER MEDICAL CENTER, Vero Beach, FL 2000 - 2003 Special Assistant to President/CEO responsible for business strategy and development. INDIAN RIVER COUNTY HOSPITAL TAX DISTRICT 1997 — 2000 Chief Administrative Officer appointed by elected public officials to provide institutional oversight of Indian River Medical Center. EMPIRE BLUE CROSS & BLUE SHIELD, New York, NY 1995 —1997 Largest health insurance plan in New York, fourth in nation, with annual revenues of $5 billion and over 5 million members. Senior Vice President (Two-year assignment) Corporate officer responsible for information systems, administrative services, and individual insurance. products. ST. VINCENT'S HOSPITAL AND MEDICAL CENTER, New York, NY 1990 - 1994 Largest Catholic diversified multi -hospital system in New York with annual revenues of $500 million. President and Chief Executive Officer Appointed by Sponsors; the Sisters of Charity and Archdiocese of New York as the first non-Catholic and lay chief executive. Responsible for repositioning the 813 bed academic, medical center. in Manhattan, and the 133 bed psychiatric hospital in Westchester. Seven thousand, largely union, personnel; sixteen accredited graduate programs with 400 house staff; a school of nursing and extensive community clinics, and recipient of substantial NIH and private funding for its research activities. Recognized as one of nation's 300 leading hospitals by U.S. News and World Report, AMERICAN MEDICAL INTERNATIONAL, Beverly Hills, CA 1983. —1989 An $8 billion publicly traded (NYSE) .fully integrated health care company. Senior Vice President and Director, Central Region Responsible for the strategic direction and operations of 11 decentralized hospitals and free-standing psychiatric and rehabilitationfacilities (2400 beds); the company's largest 194 managed care plan (200,000 member HMO), skilled nursing homes and residential care units, a variety of diversified businesses and joint ventures. Directed all the company's teaching, and academic medical centers (St. Luke's and Denver Presbyterian, Denver and St. Joseph's Medical Center, Omaha), with regional annual revenues approaching one billion dollars. PREVIOUS POSITIONS Full Time: Children's Hospital and Adult Medical Center, San Francisco, CA 1977 -1983 President and Chief Executive Officer West Suburban Hospital, Oak Park, IL 1975 - 1977 President and Chief Executive Officer Grand Rapids Metropolitan Hospital, Grand Rapids, MI 1970 —1975 President and Chief Executive Officer EDUCATION M.A., Hospital and Health Administration, University of Iowa, 1965 APPOINTMENTS Appointed by New York Governor George Pataki, to New York State Health Care Refoun Task Force, and to two 3 -year terms on New York State Health Care Planning and Review Council. Confirmed by the Senate. 1995 Appointed by Michigan Governor William Milliken as the sole hospital representative on the Michigan State Health Facilities Commission. Confirmed by the Senate. 1972 Member, City of Vero Beach Utilities Commission: 2014 195 7725764311.4 Name: INDIAN RIVER COUNTY APPLICATION FOR COMMITTEE APPOINTMENT Dr: Ralph D. Turner' Full Name: Dr: Ralph D. -Turner.' Street Address (No P.O. Boxes): Home Phone: 608-516-6499 Date: 031.18/19 Email Address: calph:turner 718 Fortunella Cir, SW, Vero Beach, FL 32968 Work Phone: How long have you been a resident of Indian River County? Are you a full or part time resident? Check one: Full Time CeII Phone: 21B-31,0-9521' 48. Mar 201=9 ✓r Part Time Please list current employer or business. If retired, please list any business experience that may be applicable to the committee. }HealthcareAdr_runistration, 32 years of experience Please list any licenses you presently hold: Certified H.eaithcare E}xecutive, Please list any organization of which you are currently a member: The. American. College of Healthcare xecutrves Please list any other committees or boards you currently sit on: rhe -Greater: Cleveland Circle,Foundation Board of Governors; Fairfax °Renaissance D:eVelopment Corporation Board ofGovernors Continued on next page 196 Place a check mark next to the committee(s) you would like to serve on: AFFORDABLE HOUSING ADVISORY COMMITTEE AGRICULTURE ADVISORY COMMITTEE U BEACH & SHORE PRESERVATION ADVISORY COMMITTEE n CHILDREN'S SERVICES ADVISORY COMMITTEE n CODE ENFORCEMENT BOARD n COMMUNITY DEVELOPMENT BLOCK GRANT n CONSTRUCTION BOARD OF ADJUSTMENT & APPEALS n ECONOMIC DEVELOPMENT COUNCIL 1-11 ENVIRONMENTAL CONTROL HEARING BOARD MPO BICYCLE ADVISORY COMMITTEE MPO CITIZEN ADVISORY COMMITTEE PLANNING & ZONING COMMISSION C SCHOOL PLANNING CITIZEN OVERSIGHT COMMITTEE E TOURIST DEVELOPMENT COUNCIL TRANSPORTATION DISADVANTAGED LOCAL COORDINATING BOARD TREASURE COAST REGIONAL PLANNING COUNCIL — COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY n VALUE ADJUSTMENT BOARD — MUST OWN HOMESTEAD PROPERTY WITHIN INDIAN RIVER COUNTY ri G._niz�;r � '��i�',.�;.r,�,E-�S.��.�K �T.g�._• 'i''��"-�'-�,:;a��.r.._ �.-a""°�i� ,�s="��: r tan rev ur #I e}cor�i�le edea pip aa.dr (] u ath + mitt g me to the Board of :.+,m::>�:f.�i;?w�'ff..Y.a'fizx.t.;:.�:ia: L.ss�t'w�':uae�'w*'�!s'��:-vi•��.�::�s::,s:rar�asc.::�Ms?�2...:^w��?• �' County Commission office, 1801 27th Street, Vero Beach, FL. 32960, or by fax at 772-770-5334. Please note: All applications are kept on file for 6 months. 197 Dr. RALPH D. TURNER, DBA, MPA, MSHA, FACHE 718 Fortunella Cir, SW Vero Beach, FL 32968 608-516-6499 Home • 216-310-9521 Mobile turnerralph530@gmail.com SUMMARY: Healthcare executive with 32 (plus) years of direct operational experience at many levels. Loyal, energetic leader/change agent adept at developing subordinates to their full potential. Results oriented manager with a strong reputation for praising and recognizing staff. Visionary, team focused professional with excellent organizational and interpersonal skills. Proven success as military leader and strategic planner. Additional experience and education in Health Facility Planning, project management and government policy. EXPERIENCE: 01/17 — Present The Cleveland Clinic, Cleveland, OH Ranked number 2 in the nation by U.S. News and World Report, and number 1 in heart and heart surgery since 1995, the Cleveland Clinic is a nonprofit, multispecialty academic medical center that integrates clinical and hospital care with research and education. Cleveland clinic has over 3,000 physicians and scientist, representing 120 specialties and subspecialties. In 2015, the Clinic recorded over 6.63 million outpatient visits; over 160,000 admissions; with patients coming from more than 80 nations. The main campus in Cleveland, OH houses 1,400 beds with more than 4,500 beds throughout the system. Within the system, there are 16 family health and ambulatory centers; Akron General Health System (350 beds); Cleveland Clinic Florida (220 beds); Cleveland Clinic Canada (Executive Health/Sports Health); Cleveland Clinic Lou Ruvo Brain Institute in Las Vegas, NV; Cleveland Clinic Abu Dhabi (350 beds); and Cleveland Clinic London (200 beds under construction, scheduled for 2021). Executive Director, Patient and Support Services Reports directly to the Chief Operations Officer. Provide executive leadership to ethnically diverse departments and is responsible for the successful oversight of several key divisions for the Cleveland Clinic Enterprise. They are: Food and Nutrition Services; Patient Transportation; Textiles; Customer Service/Concierge (Red Coats); Services Express; and Laundry and Linen Services. This entails an operating budget of $20M and over 1,300 FTE's. • Executed the removal of the incumbent Food Services vendor for the Main Campus within six months of assuming responsibility. • Implemented a new Food Services Vendor at Main Campus with increased the overall Press Ganey Food Service scores by 41 percentile points. • Executed the removal of the incumbent Laundry and Linen operational vendor from servicing the Northeast, OH, main campus and regional hospitals. • Implemented a new Laundry and Linen service vendor and improve fill rates by over 50% in the region and over 48% at Main Campus. • Executed the opening of a new restaurant at the main campus which created 66 new jobs for the community and improved selection at Main. 198 04/12 — 12/16 • Created over 100 new local jobs at the Laundry Plant with the implementation of the Evergreen Cooperative. • Selected to serve on the Fairfax Community Development Board and the Cleveland Foundation Board of Directors. • Established the Laundry and Linen Operations Committee. • Improved the communication with nursing and other key customers across the enterprise. UW Health, Madison, WI UW Health is the integrated health system of the University of Wisconsin — Madison serving more than 600,000 patients each year in the Upper Midwest and beyond with 1,400 physicians and 16,500 staff at six hospitals and 80 outpatient sites. The six hospitals are as follows: University Hospital, a 505 private beds regional referral center (1.7Msgft) that is home to a level -one adult and pediatric trauma center, burn center, organ transplant program, comprehensive stroke centers and the UW Carbone Cancer Center; UW Health at The American Center, a 56 private beds (503Ksgft) community- based health and wellness facility; American Family Children's Hospital, a nationally ranked, 87 private beds facility (480Ksgft) with pediatric and surgical neonatal intensive care unit; UW Health Rehabilitation Hospital, a 50 private beds (54Ksqft), post -acute inpatient rehabilitation facility; Swedish American Hospital, 333 bed facility located in Rockford, IL; Belvidere hospital, 34 bed facility located in Belvidere, IL. UW Health also consists of six regional cancer centers and 65 regional outreach clinics beyond the 80 clinic sites. Vice President, Facilities, Support and Emergency Medicine Services; President InnTowner, LLC. Reports directly to the Senior Vice President, Chief Administrative Officer. Provide executive leadership to highly unionized, ethnically diverse departments with $105 million operating budget and more than 1300 FTE's. Direct reports departments include Facility Planning, Design and Construction; Facility Engineering Services, Life Safety; Environmental Services; Security/Parking Management; Culinary and Nutrition Services; Art; Clinical Engineering; Emergency Medicine Services (Emergency Department/Med Flight/Ground Transportation/Emergency Education Council); Central Sterilization and Reprocessing, Med Materials, Patient Transport; Patient/Guest Services; and Purchasing. Provide executive oversight to the Environment of Care, Emergency Management, Supply Chain Management and Environmental Sustainability Committees. President InnTowner LLC, provides executive oversight for a 176 room Best Western (Plus) InnTowner hotel owned by UW Hospital and Clinics which consist of 80 staff members. • Managed the EMS to earn gross revenues $9.4M positive to budget while decreasing operating expenses by $1.4M, supporting an 11% increase in volumes. • Implemented the patient ambassador program to improve customer service throughout the organization. • Completed the development and construction of a new, 503K square feet, lean designed community hospital, at a cost of $235 M on time and under budget. • Facilitated and executed the purchase of the InnTowner Hotel at a cost of $14.5M. • Completed construction of a 76K square foot Digestive Health Center at the cost of $26M on time and under budget. • Completed the construction & development of a 54K square foot rehabilitation hospital Kindred Healthcare at a cost of $16.5M on time and under budget. 199 • Completed a 56K square foot vertical expansion to the American Family and Children's Hospital at a cost of $28M on time and under budget. • Implemented the first integrated Facility Master Plan with a focus on creating healthcare Centers of Excellence with $268M in executable projects. • Implemented an inpatient unit and clinic refresh program. • Revitalized the Environmental Sustainability Committee. • Served as the Chairman of the Board member of the Madison Environmental Resource Inc. • Served as a Board member of the Madison Uniform Healthcare Laundry service. 06/08 — 03/12 MedStar Washington Hospital Center, Washington, D.C. Washington Hospital Center is a 926 bed, 1.4M square feet facility, with over 6,000 employees, 1,400 associated physicians and 300 residents. It serves as the regional response trauma center in the nation's capital with a premier shock trauma and surgical critical care center, providing major trauma resuscitation, surgery and care of critically ill or injured patients. Washington Hospital Center is an acute care teaching and research hospital; it is the largest non-profit hospital in the Washington metropolitan region. The hospital is ranked as one of the nation's top 100 hospitals by Health Care Industries Association (HCIA); it operates one of the five largest cardiovascular programs in the nation and perhaps the largest interventional cardiology program in the United States. It also operates the areas only regional adult burn center. Vice President, Support Services Reports directly to the Senior Vice President, Chief Operating Officer. Provide executive leadership to highly unionized, ethnically diverse departments with a $74 million operating budget and more than 600 staff members. Direct reports departments include Nursing Clinical Support; Environmental Services; Biomedical Engineering; Facility Engineering; Food and Nutrition Services; Patient and Guest Services; Communications; Protective Services; Parking Management; Life Safety; Central Patient Transport; Design and Construction Management. Accredited by The Joint Commission (TJC) and certified by the District of Columbia Department of Health. • Managed operational budgets to perfection for three years, saving over $10M in FY11 by decreasing FTE's and increasing efficiency. • Increased the Support Services Division Employee Survey Index by 10 percentage points to 71 earning World Class ratings as surveyed by Towers Watson. • Recovered over $2.1M in overdue steam payments form the Veterans Administration Medical Center (VAMC) with a current payment plan. • Recovered over $42K in overpayments identified during an audit of the Sign Language Contract. • Established a relationship with the District ANC Commissioner, which led to traffic safety improvements around the campus at no cost to the hospital center. • Established a relationship with the District Government Surplus Office, which led to acquiring government surplus items at no cost to the hospital center. • Established a partnership with VAMC to decrease the hospital centers inherent cost and improve the contracted transportation system to neighboring metro stations. • Established an infrastructure improvement program, which corrected ADA barriers, improved traffic flow and the appearance of the facility. • Defeated an attempt by the SPFPA Union to organize the WHC Police Department with a vote count of 56 for No - 5 for Yes; held by the NLRB. 200 09/04 — 03/08 9/02 — 8/04 • Facilitated space initiatives to accommodate unforeseen requirements. • Implemented programs in the WHC Police Department, which lead to a 95 percent reduction in crimes on the campus. • Received zero deficiencies during an unannounced District Department of Health Food and Nutrition Services inspection. • Provide executive oversight to the Environment of Care Committee. • Managed cost by relying on inherent talent and limiting contracted labor. • Fostered a cohesive "Team of Teams" atmosphere within the Division. Walter Reed Army Medical Center and Healthcare System, Washington, D.C. The Walter Reed Army Medical Center and Healthcare System is a 260 bed (1,280 beds expansion capability), 1.2 million square foot, tertiary care, academic facility with 60 clinics and over 7,000 employees. The Healthcare System partners include one 68 bed community hospital and two healthcare clinics. Director of Clinical Engineering Services, Deputy Director for Logistics, Reports directly to the Director of Logistics and Chief Operating Officer. Provide executive leadership for highly unionized, ethnically diverse departments with a $28 million operating budget and more than 280 staff members. Direct reports departments include Environmental Services, Biomedical Engineering, Quality Assurance, Supply and Services, Linen Management, and Equipment Management. Accredited by the Joint Commission Accreditation for Healthcare Organizations (JCAHO). • Received commendable mention by the engineering surveyor during two JCAHO survey's of which the 2007 survey was unannounced. • Maintained my current duties and voluntarily assumed the duties of the largest division in the directorate, Environmental Services. • Served as the North Atlantic Regional Director for Clinical Engineering Services which consists of 2 medical centers, 4 community hospitals and 4 health clinics. • Demonstrated strong leadership to professionally develop seasoned directors and managers in the administration of a very large unionized support service division. • Saved over $1.2M in first 12 months while renegotiating and canceling contracts by training in-house resources. • Managed property valued at over $168M with zero losses by implementing a state of the art asset tracking system. • Established an equipment -purchasing program, which integrated more than $15M of new equipment technology into the healthcare system. • Restructured Environmental Services decreasing supervisors, increasing pay for custodial workers and decreasing customer complaints over 72 percent. • Developed strong collaborative relationships with medical staff through daily support, service evaluation, strategic planning, and leadership recruiting. • Procured resources for a $900 thousand renovation project in Clinical Engineering and Red Cross which enhanced morale and increased worker productivity. 18th Medical Command, Seoul, South Korea The 18th Medical Command is a comprehensive healthcare system which consists of one 52 bed, tertiary healthcare facility and 28 health, dental and veterinary clinics throughout the peninsula of South Korea. The healthcare system employs over 8,000 personnel and supports over 20,000 Soldiers, Sailors, Airmen and Marines. 201 9/99 — 8/02 6/96 - 8/99 Director/Senior Advisor for Equipment Management Services, Reports to the Assistant Vice President of Operations for Logistics Services; responsible for asset management of over $283 million of medical, ground and aircraft equipment. • Ensured all medical equipment was safe for patient use which was solidified by the 2004 JCAHO survey noting zero deficiencies for the healthcare system. • Maintained my current duties and voluntarily assumed the duties of Property Management which formed the Equipment Management Services. • Established policies, maintenance guides, training initiatives and safety programs to govern the maintenance and safe operation of medical, vehicular and aircraft assets. • Established an equipment purchasing program which utilized centralized funding and upgraded more than $1.5M of medical dental and veterinary equipment. Bassett Army Community Hospital and Clinics, Fairbanks, Alaska Bassett Amy Community Hospital consists of one 38 bed tertiary care facility, one veterinary clinic, two health clinics and three dental clinics. Employs over 4,000 personnel and services 8,000 Soldiers and their families. Director of Logistics, (2/02 - 8/02) Reports directly to the Chief Operating Officer. Responsible for logistical operations for all Army medical facilities in Alaska with a $7.1 million dollar operating budget and supervision for 45 personnel. Ensured proper stewardship of $22.6 million worth of property. Direct reports departments include Biomedical Engineering Services, Property Management, Medical Supply/Materials Management and Facility/Engineering Services. • Implemented a Laundry Service contract which decreased cost by $27K. • Established a Material Distribution System to allow clinicians more time with their patients. Director, Biomedical Engineering (9/99 - 1/02) Responsible for managing the medical equipment program, servicing over $17 million of medical equipment. • Exceeded the JCAHO standards which were noted during the 2002 survey. • Served as the medical equipment planner with the Health Facility Planning Agency for the New Bassett Army Community Hospital. • Fostered a relationship with the Indian Health Services which earned the Bassett $24K for Biomedical Engineering Services. • Served as the Army technology representative with the Alaska Federal Healthcare Partnership for implementing telemedicine throughout Alaska. • Decreased the cost of medical equipment maintenance service contracts $600 thousand by implementing a training program for in-house technicians. DeWitt Army Community Hospital and Healthcare System, Alexandria, VA DeWitt Army Community Hospital and Healthcare System consist of a 68 -bed acute care facility and six primary health clinics servicing 130,000 beneficiaries in Northern Virginia and Southern Maryland. 202 6/94 - 5/96 10/86 - 5/94 Director of Clinical Engineering Services, Reports directly to the Director of Logistics. Responsible for management of all medical, dental and veterinary equipment valued at over $28 million; executes a $2.4 million operating budget. • Exceeded the JCAHO standards, which were noted during the 1998 survey. • Combined the Property Management and Biomedical Engineering to form the Clinical Engineering Services, which decreased the number of required personnel. • Served as the project manager for a $367K medical gas system upgrade which corrected major life safety/federal code deficiencies. • Managed a $2.3M radiology clinic renovation, which only cost DeWitt $100K and integrated new Digital Imaging Archival System technology into the healthcare system. • Fostered a partnership with the Technology Assessment Review Team for radiology services and encouraged the management to fund $2.2M of the renovation. • Created an alliance with the Fairfax INOVA hospital which led to the donation of a $260K Intensive Care Unit patient monitoring system. • Decreased the cost of annual service contracts by over $200K. 21st Combat Support Hospital, Killeen, Texas The 21' Combat Support Hospital is a 296 bed Deployable Combat Support Hospital which supports operations in the Middle East and consists of dental, medical, optical and diagnostic equipment. Director, Maintenance Management Services Reports directly to the Chief of Staff. Responsible for management of all medical, dental, veterinary, vehicle and support equipment valued at over $100 million. Supervise 56 soldiers and senior noncommissioned officers. Direct reports departments include Medical Maintenance, Power Generation, Laundry and Bath, Wheeled Vehicle Maintenance, Environmental Services and Equipment Calibrations Services. • Combined Biomedical Engineering with Motor Maintenance and formed the Maintenance Management Services which decreased the required human resources. • Saved the unit $175K by ensuring the Environmental Services program was implemented and adhered to by all employees. • Implemented a maintenance program that decreased over due services by 57 percent. United States Army, Health Services Command, San Antonio, TX Fitzsimmons Army Medical Center (4/94-4/93); 34th General Hospital, Augsburg Germany (2/93-9/91); 15th Evacuation Hospital, Fort Polk, Louisiana (8/91-6/89) and (6/87-5/88); and Fitzsimons Army Medical in Aurora, Colorado (1/87-5/87) Non -Commissioned Officer with responsibility for leading subordinates in technical and tactical training as Squad Leader and Staff Sergeant. • Earned the Leadership award upon graduation - Warrant Officers Candidate School. • Earned Membership into the prestigious Sergeant Morales Club. • Earned the distinction as the 7th Medical Command NCO of the year. • Served as an instructor for the Army Biomedical Equipment Repair School. • Accelerated to the rank of Sergeant in 18 months. 203 • Accelerated to the rank of Staff Sergeant in just 66 months. • Maintained a Secret clearance status on background investigation - still active. EDUCATION: Doctor of Business Administration, University of Wisconsin, Whitewater, WI, December 2018. MS, Health Care Administration (MSHA), University of Maryland, University College, College Park, Maryland, 2011. Master of Pubic Administration (MPA), Troy University, Dothan, Alabama, 2004 BS, Business Administration and Management, University of Maryland, University College, College Park, Maryland, 1995. PROFESSIONAL MEMBERSHIP: A Fellow of the American College of Health Care Executives, 2011 The Order of the Military Medical Merit, 2003 Association for the Advancement of Medical Instrumentation; Certified BMET, 2000 COMMITTEES: Fairfax Community Development Board The Cleveland Foundation Board of Directors The Construction Management Operations Committee The Patient Experience Committee The Laundry and Linen Management Operations Committee SPECIAL AWARDS/ CERTIFICATIONS: Legion of Merit, 2008 Member of the Silver Caduceus Society (Treasurer), 2002 Certified Biomedical Equipment Technician, 2000 Army Airborne Badge (Parachutist), 1998 Medical Service Corps, Maintenance Excellence Award (Biomedical Eng), 1997 Army Air Assault Badge (Repelling), 1993 Army Expert Field Medical Badge for emergency preparedness 1989 Army Meritorious Service Medal (4th Award) Army Commendation Medal (4th Award) Army Achievement Medal (12th Award) INTERESTS: Family; and travel REFERENCES: Available upon request 204 DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM 15A 3 TO: Honorable Emergency Services District Board of Commissioners THROUGH: Jason E. Brown, County Administrator FROM: Tad Stone, Director Department of Emergency Services DATE: April 17, 2019 SUBJECT: Approval of Purchase for Special Rescue Truck It is respectfully requested that the information contained herein be given formal consideration by the District Board of Commissioners at the next scheduled meeting. BACKGROUND Indian River County Fire Rescue was allotted $110,000.00 in the approved FY 18/19 budget for the purchase of a HazMat vehicle to replace the current vehicles used, which are a 2003 utility vehicle and a 1998 twin axel cargo trailer. The proposed apparatus will allow Fire Rescue to respond to calls for hazardous materials spill and containment as a single unit. DESCRIPTIONS AND CONDITIONS Staff was recently made aware of the availability of a 2007 International (Special Rescue) Truck that has been declared as surplus by the Kentucky Alvaton Volunteer Fire Department. It is available for purchase through their contracted broker, Firetec Used Apparatus Sales. Although brokered, the purchase agreement and payment will be directly through the Alvaton Volunteer Fire Department. This apparatus has a list price of $109,000.00 and County staff has negotiated this price to $90,000.00. It has 27,785 miles on the odometer and offers additional appurtenances such as an air cascade system for SCBA air bottle refill, a 90 gallon water tank for compressed air firefighting foam system, an onboard 15kw Kohler generator, multiple scene lights and emergency lighting. The additional appurtenances that are already included with the purchase of this special rescue truck have an estimated value of $45,000.00. With Board consideration and approval if granted, the Emergency Services District will send two (2) employees to evaluate and run diagnostics on this unit to ensure that it is in good working order and as advertised. If, upon inspection of the unit, it is determined that the unit will not meet the Districts needs or mechanical issues are present, we would not move forward with the purchase. While there is always hesitation in purchasing a used vehicle in the Emergency Response Area, this proposed unit has low mileage with full maintenance records available. Indian River County 205 DISTRICT Fire Rescue would consider this a low response vehicle based on the limited number of HazMat incidents occurring on an annual basis. The estimated purchase of a new unit with similar configurations and equipment would be $225,000.00. FUNDING: Funding is available in the approved FY 2018/2019 budget from the Emergency Services District Funds as follows: ITEM AMOUNT ACCOUNT NUMBER Special Rescue Truck $110,000.00 11412022-066420 RECOMMENDATION: Staff recommends the Board waive the requirement for bids and authorize the County Administrator to sign any necessary documents for the purchase (after review and approval by the County Attorney as to form and legal sufficiency) and approve payment in the amount up to $109,000.00 to Alvaton Volunteer Fire Department for the purchase of the special rescue truck. ATTACHMENTS: 1. Quote RS 12427 206 J 1 FIRETEC Used Apparatus Sales Date: • List Number: Model Year: Chassis: Model: Mileage: Height: GVW: Cab Type: Color: Rust: Tire Size Front: Engine Type Engine Make Trans: Pump Make: Tank Size: Ladder Make: PO Box 177, Randolph, VT05060' Phone (802) 728-9226 Fax (802) 728-9206 Toll Free (800) 347-3832 All Current Listings: www.firetec.com E -Mail Address - firetec@firetec.com Vehicle specifications are provided to us by the seller. Firetec makes no claim as to their accuracy and all specifications are subject to inspection and verification. April 15, 2019 112427 RS -12427-192 '2007 I Refurb Yr: r International 27,785 Width: Wheel Base: �4-door, 5 -man Commercial Reduced Category: Make: Lad.Type: FOB: 1KY Box Size: Overall Condition: Brakes: Length: ! 1 r Rear: Diesel 1 !Automatic Speed: HP: Model: Dt 466 Tire Condition: I r GPM: Material: Size: Make: !Allison Stages: f CI: Hours:;2030 Model: Location: Condition: Mount: J Other Equipment:T4 Scba Seats, Foam: Alb Cafs, Cascade (8-4500 Psi Cylinders), 15kw Diesel Generator, Electric Cord Reels, Scene Lighting, Refrigerator. Other Information: Repairs - Performed: Needed: VFD-Owned - Looking to make a fast deal. ontact The Fire Truck Ladies 800-347-3832 Available 'now Photo Calc ;Yes Price: :$109,000 List Number: RS -12427-192 207 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: April 23, 2019 To: Jason E. Brown, County Administrator Thru: Vincent Burke, P.E., Director of Utility Services From: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: CCNA-2018 Work Order No. 5 to Geosyntec for One Year of Groundwater Monitoring/ Reporting and Related Consulting Services at the Former South Gifford Road Landfill DESCRIPTIONS AND CONDITIONS: In accordance with the requirements of the Florida Department of Environmental Protection (FDEP), the former South Gifford Road Landfill site requires continual groundwater monitoring activities and required regulatory oversight. FDEP requires submittal of the next semi-annual groundwater monitoring report no later than July 31, 2019 (to document results of the summer 2019 sampling event included in the attached work order request). Previous sampling, reporting, and remedial events performed by Geosyntec have been completed on schedule and within budget. Accordingly, staff requested the attached proposal from Geosyntec to provide groundwater monitoring and reporting for an additional one-year period and an annual pollution remediation liabilities evaluation. ANALYSIS: Geosyntec's proposal includes two semi-annual monitoring and reporting events for the plume monitoring well network and preparation of an annual pollution remediation liabilities evaluation. Geosyntec's proposal consists of five main tasks as follows: Task Description Budget Task 1: Project Management $ 5,227 Task 2: Meetings/Regulatory Interaction $ 5,995 Task 3: Annual Pollution Remediation Liabilities Evaluation $ 2,668 Task 4: Semi -Annual Sampling Activities $47,126 Task 5: Data Evaluation and Semi -Annual Reporting $18,017 Total $79,033 Task 1 includes project planning and management responsibilities. Task 2 includes meeting attendance and interaction with regulatory agencies. Task 3 includes preparation of the annual environmental liability evaluation in response to Governmental Accounting Standards Board Statement No. 49 (GASB No. 49), @BCL@B00D4C87.doc Page — 1- 208 Accounting and Financial Reporting for Pollution Remediation Obligations, which requires the inclusion and calculation of pollution remediation obligations. Task 4 includes field preparation, groundwater sampling, and water level measurements (for a total of 57 wells). Task 5 includes data evaluation and semi-annual reporting. FUNDING: Funding for this work is budgeted and available in account number 31521734-033490-03004, which is the one cent sales tax fund used for infrastructure needs of the County. Costs associated with the landfills are an authorized use of the one cent sales tax in addition to infrastructure. Description - Account Number Amount Landfill Groundwater Testing 31521734-033490-03004 $79,033 RECOMMENDATION: Staff recommends that the Solid Waste Disposal District Board approve and authorize the Chairman to sign CCNA-2018 Work Order No. 5, which authorizes Geosyntec to provide groundwater monitoring/ reporting and related consulting services for the former Gifford Road Landfill in compliance with the Florida Department of Environmental Protection requirements for a period of one year, not to exceed a fee of $79,033. ATTACHMENT: Geosyntec CCNA-2018 WO No. 5 209 @BCL@BOOD4C87.doc Page — 2 — CCNA2018 WORK ORDER 5 SOUTH GIFFORD ROAD LANDFILL This Work Order Number 5 is entered into as of this day of , 201 , pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec Consultants, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit A (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: W . . • By: (1 , Chairman Print Name: Jill Johnson Title: Principal BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Approved: Approved as to form and legal sufficiency: Deputy Clerk Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 210 EXHIBIT A PROFESSIONAL SERVICES engineers 1 scientists 1 innovators 211 Geosyntec° consultants Mr. Himanshu H. Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 6770 South Washington Avenue, Suite 3 Titusville, Florida 32780 PH 321.269.5880 FAX 321.269.5813 www.geosyntec.com 12 April 2019 Subject: Proposal to Provide One Year of Groundwater Monitoring/Reporting and Related Consulting Services Former South Gifford Road Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this letter proposal to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide professional services for Florida Department of Environmental Protection (FDEP)-required activities associated with continued implementation of the groundwater monitoring for the chlorinated volatile organic compound (CVOC) plume at the Former South Gifford Road Landfill located in Vero Beach, Indian River County, Florida (Site). This fee proposal is based on correspondence with the FDEP and discussions with IRC. As requested by IRC, this fee proposal includes budget to complete two semi-annual monitoring and reporting events for the plume monitoring well network, as well as related consulting services to prepare an annual pollution liabilities evaluation report for identified IRC -owned environmental liabilities and represent IRC during interactions with regulatory agencies. Geosyntec has prepared this proposal (professional services as Exhibit A) as Work Order No. CCNA-2018 WO No. 5 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec. The remainder of this letter provides an overview of the project background, a description of the proposed scope of work, a budget estimate, and a discussion of the schedule for accomplishment of the work described herein. PROJECT BACKGROUND As part of the long-term monitoring activities for the identified CVOC plume associated with the South Gifford Road Landfill, a network of monitoring wells will require sampling on an annual or semi-annual basis to: (i) confirm that the CVOC plume is not migrating by monitoring the lateral and vertical extent; (ii) evaluate the impact of source and dissolved plume bioremediation to assess CVOC plume centerline concentrations over time; and (iii) assess the impact of biological and physical natural attenuation processes on CVOC plume degradation. FR0766\XR19012 engineers 1 scientists 1 innovators 212 Mr. Himanshu H. Mehta, P.E. 12 April 2019 Page 2 Geosyntec ° consultants In consideration of the ongoing natural attenuation processes occurring at the site, the enhancement of these biological processes via the injection of an electron donor was proposed and agreed to in concept by the FDEP in correspondence dated 2 August 2006. In response to FDEP's request and supported by groundwater monitoring results, Geosyntec conducted an injection event in 2017 [Remedial Action Plan Modification Addendum No. 3 (RAPM3)] to remediate recalcitrant CVOC groundwater impacts in the former source area. Semi-annual performance monitoring associated with bioremediation implementation is ongoing at monitoring wells GR-MW3OB and GR- MW37B and conducted concurrently with groundwater monitoring of the plume monitoring well network. PROPOSED SCOPE OF WORK The proposed scope of work consists of semi-annual groundwater monitoring and reporting and related activities to be performed on behalf of IRC SWDD at the Former South Gifford Road Landfill. For the purpose of budgeting, the scope of work has been divided into the following tasks: • Task 1 — Project Management; • Task 2 — Meetings/Regulatory Interaction; • Task 3 — Annual Pollution Remediation Liabilities Evaluation; • Task 4 — Semi -Annual Sampling Activities; • Task 5 — Data Evaluation and Semi -Annual Reporting; The remainder of this section presents a general description of the activities to be performed in each task. Task 1 — Project Management: Under this task, Geosyntec will perform project planning and management responsibilities, such as correspondence with IRC SWDD and FDEP, invoice review, project coordination, and project administration. The budget includes six hours per sampling/reporting event and one hour per month for the project manager (24 hours total), two hours for the principal -in -charge, and one hour per month (12 hours total) for the administrative assistant. Task 2 — Meetings/Regulatory Interaction: Under this task, Geosyntec will prepare for and attend up to two meetings, with IRC SWDD, FDEP, and/or IRC Board of County Commission, as necessary. It has been assumed that one of these meetings will be in person and one meeting will FR0766\XR19012 engineers 1 scientists 1 innovators 213 Mr. Himanshu H. Mehta, P.E. 12 April 2019 Page 3 Geosyntec ° consultants be by conference call. Also, under this task, six hours has been included for the principal -in -charge to provide ongoing support to IRC SWDD related to interaction and negotiation with FDEP. Task 3 — Annual Pollution Remediation Liabilities Evaluation: As requested by IRC SWDD, under this task, Geosyntec will prepare the annual environmental liability evaluation. This document is prepared annually in response to Governmental Accounting Standards Board Statement No. 49 (GASB No. 49), Accounting and Financial Reporting for Pollution Remediation Obligations, which requires the inclusion and calculation of pollution remediation obligations. The objective of GASB No. 49 is to enhance the usefulness and comparability of pollution remediation obligation information reported by state and local governments. It has been assumed that the report will include evaluation of two sites, including South Gifford Road Closed Landfill (4701 41st Street) and Old Administration Building (1840 25th Street). In addition, two hours have been included for a Florida registered professional engineer to conduct an independent review of the liability evaluation. Task 4 — Semi -Annual Sampling Activities: Under this task, Geosyntec will perform 2019 field activities related to the performance monitoring and plume groundwater monitoring. The semi- annual activities will include field preparation, groundwater sampling, and water level measurements. Field preparation activities will include scheduling and staffing, subcontracting, coordination with the analytical laboratory, field equipment preparation, procurement of Passive Diffusion Bag (PDB) samplers, and notifying FDEP and Vero Beach Municipal Airport of the field schedule. Performance monitoring well GR-MW3OB and GR-MW37B associated with the RAPM3 implementation is included in the semi-annual sampling plan for analysis of bioremediation performance parameters, including dissolved gasses, total organic carbon, and dechlorinating microbial concentration. Geosyntec will perform the groundwater sampling activities associated with the CVOC plume monitoring well network. Sampling activities will be completed with a combination of PDB samplers and traditional low -flow sampling techniques. PDBs are anticipated to be purchased from EON Products, one of the few suppliers of this type of passive sampling device. One PDB harness (used for deployment) will be purchased from EON Products for monitoring well GR-MWO2B. Groundwater sampling activities will be executed using a two -person sampling crew and will be performed in general accordance with the FDEP Standard Operating Procedures (SOPs). The proposed summer 2019 field event (tentatively scheduled for June) will include sampling of ten monitoring wells (seven wells using PDBs and three wells with traditional sampling techniques). The summer 2019 field event is budgeted to include one day for groundwater sampling activities and one day for PDB deployment for the next sampling event (total of two field days each with two persons). The proposed winter 2019 field event (tentatively scheduled for December) will include sampling of 47 monitoring wells (38 wells using PDBs and nine wells with traditional sampling techniques). The winter 2019 field event is budgeted to include a total of three and one- half days (with two persons) for groundwater sampling activities and PDB deployment for the FR0766\XR19012 engineers 1 scientists 1 innovators 214 Mr. Himanshu H. Mehta, P.E. 12 April 2019 Page 4 Geosyntec ° consultants summer 2020 sampling event. Consistent field documentation and field protocols will be utilized to develop reliable data to support the natural attenuation evaluation for the groundwater plume. The groundwater samples will be analyzed in accordance with the sampling plan summarized in the 2018 Annual Groundwater Monitoring Report. Quality control samples are proposed to be collected at a rate of 5% of total samples as required by the most recent FDEP SOPs. Geosyntec will conduct a complete round of groundwater level measurements coincident with each semi-annual groundwater sampling event (budgeted for one day with two -person field team for each event). Depth to groundwater measurements will be recorded to the nearest 0.01 -ft in each monitoring well, including existing monitoring wells and applicable City of Vero Beach wells (assumed up to 95 wells per event). Due to wet site conditions and difficult access to certain well clusters, costs for rental of a utility task vehicle are included for one day of groundwater level measurements and one day of sampling per event (4 total days). It is anticipated that purge water (investigation -derived waste [IDW]) will be containerized in 55 - gallon polyethylene drums and temporarily staged on Site for characterization prior to removal and disposal. Costs are included herein for purchase and delivery to the site for two 55 -gallon polyethylene drums and for one-half day of drum disposal oversight for one person. Geosyntec will provide oversight for a contractor to clear brush in an approximate 6 feet radius around select well clusters in conjunction with the summer 2019 groundwater sampling event to maintain access to well clusters. Costs are included for one day oversight (with one person) and for subcontractor costs. Overall, for field activities, budget has been included for nine and one-half field days for one person, eight field days for a second person, (i.e., 17.5 man days) and associated field expenses for sampling. Task 5 — Data Evaluation and Semi -Annual Reporting: Under this task, Geosyntec will perform data evaluation activities and reporting. The reporting includes preparation of one summer 2019 report (simplified format) and one winter 2019 report for submittal to FDEP. The summer 2019 report will be a letter report with attachments, including a monitoring well location map and tables of the field and laboratory results. Data evaluation activities for the summer 2019 report will include database management, screening results against applicable regulatory criteria, and summary data table preparation. This report will be prepared following the June groundwater sampling event. The winter 2019 report will be consistent with the groundwater monitoring reports historically submitted to FDEP for this Site and the data evaluation activities will include database management, screening results against applicable regulatory criteria, GIS figure preparation, time FR0766\XR19012 engineers 1 scientists 1 innovators 215 Mr. Himanshu H. Mehta, P.E. 12 April 2019 Page 5 Geosyntec° consultants trend analyses, and/or statistical data analyses. The winter 2019 annual report will be supported by attachments containing Chain -of -Custody sheets, field notes and observations, water sampling logs, maps, graphs, analytical results, quantitative statistical evaluation, and other applicable materials. As part of the statistical analysis, trend analysis graphs showing temporal concentrations of constituents and a summary of the Mann -Kendall statistics will be included to identify increasing, decreasing, or no trends in groundwater constituent concentrations. Historical data summaries will be included for monitoring wells recommended for removal from the monitoring plan. The draft summer and winter 2019 reports will be submitted to IRC SWDD for review prior to submittal to FDEP. Each final report will be signed and sealed by a Florida registered professional engineer or geologist. SCHEDULE The semi-annual groundwater monitoring events will be tentatively conducted in June and December 2019 as described herein. Reports will be submitted to FDEP to meet required deadlines. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 5 of this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment A. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience gained from executing similar tasks for SWDD since 2002 at the Site, and experience with groundwater monitoring and reporting activities at similar facilities. Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD. Task 1 — Project Management $5,227 Task 2 — Meetings/Regulatory Interaction $5,995 Task 3 — Annual Pollution Remediation Liabilities Evaluation $2,668 Task 4 — Semi -Annual Sampling Activities $47,126 Task 5 — Data Evaluation and Semi -Annual Reporting $18,017 TOTAL $79,033 FR0766\XR19012 engineers 1 scientists 1 innovators 216 Mr. Himanshu H. Mehta, P.E. 12 April 2019 Page 6 CLOSURE Geosyntec consultants Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please return one signed work authorization to Ms. Johnson's attention. Please call either of the undersigned with questions you may have as you review this proposal. Sincerely, (,Z Crystal Towns, P.G. Geologist Jill W. Johnson, P.G. Principal Geologist Attachments FR0766\XR19012 engineers 1 scientists 1 innovators 217 ATTACHMENT A BUDGET ESTIMATE engineers I scientists 1 innovators 218 Table 1 APRIL 2019 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL TASK 1: Project ManaEement ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Principal hr $225 1 $225 Project Professional hr $185 22 $4,070 Subtotal Professional Services $4,295 B. Technical/Administrative Services Project Administrator hr $65 12 $780 Subtotal Technical/Administrative Services $780 C. . Reimbursables Communications Fee 3% labor 0.03 5,075 $152 Subtotal Reimbursables 5152 TOTAL ESTIMATED BUDGET : TASK 1 $5,227 XR19012 Geosyntec Consultants 219 Table 2 APRIL 2019 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL TASK 2: Meetings/Re>Tulatory Interaction ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Principal hr $225 16 $3,600 Project Professional hr $185 12 $2,220 Subtotal Professional Services $5,820 C. Reimbursables Communications Fee 3% labor 0.03 5,820 $175 Subtotal Reimbursables S175 TOTAL ESTIMATED BUDGET : TASK 2 $5,995 XR19012 Geosyntec Consultants 220 Table 3 APRIL 2019 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL TASK 3: Annual Pollution Remediation Liabilities Evaluation ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal hr $240 1 $240 Principal hr $225 2 $450 Project Professional hr $185 2 $370 Senior Staff Professional hr $140 10 $1,400 Subtotal Professional Services $2,460 B. Technical/Administrative Services Project Administrator hr $65 2 $130 Subtotal Technical/Administrative Services $130 C. Reimbursables Communications Fee 3% labor 0.03 2,590 $78 Subtotal Reimbursables $78 TOTAL ESTIMATED BUDGET : TASK 3 $2,668 XR19012 Geosyntec Consultants 221 Table 4 APRIL 2019 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL TASK 4: Semi -Annual Sam lin Activities ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Principal hr $225 4 $900 Project Professional hr $185 12 $2,220 Staff Professional hr $ 120 114 $13,680 Subtotal Professional Services $16,800 B. Technical/Administrative Services Construction Manager II hr $120 96 $11,520 Project Administrator hr $65 2 $130 Subtotal Technical/Administrative Services $11,650 C. Subcontractors Santa Cruz Construction lump sum $883 1 $883 Laboratory Analysis for VOCs each $62 60 $3,692 Laboratory Analysis for TOC each $29 7 $206 Laboratory Analysis for Dissolved Gases each $83 9 $746 Laboratory Analysis for Dhc each $305 4 $1,220 Laboratory Analysis for vcrA each $90 4 $360 Subtotal Subcontractor Services $6,223 D. Reimbursables Miscellaneous Supplies day $50 8 $400 PDBs for Summer event (includes shipping) quote $32 7 $237 PDBs for Winter event (includes shipping) quote $32 38 $1,223 PDB Harness quote $50 1 $50 Drums/Delivery each $161 2 $321 Drum Transport/Disposal each $284 2 $567 Lodging day $155 17 $2,627 Per Diem day $51 16 $816 Communications Fee 3% labor 0.03 $28,450 $854 Utility Task Vehicle Rental day $132 4 $526 Field Vehicle day $80 16 $1,280 Metal Detector Rental day $50 2 $100 Ovemight Cooler -Test America each $95 4 $380 Overnight Cooler-SIREM each $95 2 $190 Groundwater Sampling Kit (per sampler) day $300 8 $2,400 Water Level Measurement Kit (2 person team) day $60 2 $120 PDB Deployment Kit day $100 2 $200 Equipment Shipping each $54 3 $162 Subtotal Reimbursables $12,453 TOTAL ESTIMATED BUDGET : TASK 4 $47,126 Notes: 1. Lodging rates were taken from the GSA website for the Vero Beach area (https://www.gsa.gov/travel/plan-book/per-diem-rates/). 2. Groundwater Sampling Kit includes two sets of the following: water level indicator, peristaltic pump, water quality meter (pH, temperature, conductivity, dissolved oxygen, and oxidation reduction potential), turbidity meter, tubing, and miscellaneous field supplies. 3. Water Level Measurement Kit includes: water level indicator and miscellaneous field supplies. 4. PDB Deployment Kit includes: miscellaneous field supplies necessary to suspend and deploy PDBs. XRI90I2 Geosyntec Consultants 222 Table 5 APRIL 2019 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL TASK 5: Data Evaluation and Semi -Annual Renortin ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Principal hr $225 16 $3,600 Project Professional hr $185 30 $5,550 Senior Staff Professional hr $140 40 $5,600 Subtotal Professional Services $14,750 B. Technical/Administrative Services • Designer hr $130 12 $1,560 Clerical hr $50 12 $600 Subtotal Technical/Administrative Services $2,160 C. Reimbursables Communications Fee 3% labor 0.03 $16,910 $507 Specialized Computer Applications hr $15 36 $540 8.5"x11" Photocopies each $0.12 500 $60 Subtotal Reimbursables $1,107 TOTAL ESTIMATED BUDGET : TASK 7 $18,017 XRI9012 Geosyntec Consultants 223 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM 15638 Date: April 26, 2019 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: CCNA-2018 Work Order No. 4 to Tetra Tech, Inc. for Professional Services with the Landfill Gas Agreement DESCRIPTIONS AND CONDITIONS: On February 5, 2019, the Indian River County (IRC) Solid Waste Disposal District (SWDD) Board directed staff to enter into negotiations with the Indian River Eco District, LLC, for a landfill gas (LFG) agreement. Staff has started the process and hope to bring an agreement to the Board at a future meeting. As part of this process, staff has obtained professional services from Tetra Tech, Inc., a firm that is part of the Continuing Contract Agreement for Continuing Engineering Services, through a purchase order in the total amount to date of $11,407. The team from Tetra Tech has been integral to our review process, and staff is requesting further assistance to inspect our current system and to provide on-going support to complete the landfill gas agreement. ANALYSIS: As part of the Continuing Contract Agreement for Continuing Engineering Services entered into on April 17, 2018, SWDD staff requested Tetra Tech submit a proposal to provide professional and consulting services for the subject project. Tetra Tech's time and materials proposal, including scope of work, schedule and budget, is shown in the attached documents. Tetra Tech's proposal consists of two phases, as follows: PHASE DESCRIPTION $ AMOUNT 1 LFG System Inspection $ 11,488 2 LFG to Energy Consulting Support $ 19,506 Total = $ 30,994 The first phase is an inspection of our existing LFG system and assessment of the conditions and operations of the system. This is essential to ensuring that the landfill gas agreement is optimized to include the current and future connection elements for the project. The second phase is to assist with the technical aspects of the negotiations of the landfill gas agreement. @BCL@A80D3DFE.docx 224 Page 1 of 2 FUNDING: Funding for these professional services is budgeted and available in the Other Professional Services account in the SWDD Landfill Fund, which is funded from SWDD assessments and user fees. Description Account Number Amount Other Professional Services 41121734-033190 $30,994 The total funding to Tetra Tech, including this work order would be $42,401. RECOMMENDATION: Solid Waste Disposal District staff recommends that its Board approve the following: a) Approve CCNA-2018 Work Order No. 4 with Tetra Tech, Inc. in the amount of $30,994 to provide professional services related to the Technical Assistance with the Landfill Gas Agreement. b) Authorize the Chairman to execute the same, as presented. ATTACHMENT(s): 1) CCNA-2018 Work Order No. 4 —Tetra Tech @BCL@A80D3DFE.docx 225 Page 2 of 2 CCNA2018 WORK ORDER 04 Landfill Gas System Inspection and Independent Landfill Gas Energy Engineering Support This Work Order Number 04 is entered into as of this day of , 2019, pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this .17th day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Tetra Tech, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Matthew Shelton , Chairman Print Name: Title: Project Manager BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Approved: Approved as to form and legal sufficiency: Deputy Clerk Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 226 Exhibit A TETRA TECH April 10, 2019 Mr. Himanshu Mehta Indian River County Solid Waste Managing Director 1325 74th Avenue SW Vero Beach, FL 32968 RE: WORK AUTHORIZATION; LFG SYSTEM INSPECTION AND INDEPENDENT LFGE ENGINEERING SUPPORT Dear Himanshu: Based on our recent discussions, please accept Tetra Tech's proposal for engineering utility services related to the Indian River County (IRC) landfill gas to energy project. This proposal consists of an inspection of your existing LFG system and technical assistance in support of IRC's pursuit of landfill gas (LFG) as energy source. Our scope of work is divided into the following phases: O Phase 1- LFG System Inspection • Phase 2 - LFG to Energy Consulting Support Scope of Work TetraTech will rely on the expertise of its solid waste group, Cornerstone Environmental (Cornerstone), Dave Knapp and Mike Michels, for this support. 1. LFG System Inspection: Tetra Tech will send 1 senior expert to the IRC landfill to inspect the existing LFG gas system. This inspection will take up to two (2) days, including travel, and include an assessment of the condition and operation of the components that comprise the existing LFG Collection skid including, but not limited to the LFG blowers and motors, sample ports, flow devices, heat sensing devices, knock -out pot, flare and flare stack, header line as it daylights at the flare and electrical connections. Limited gas quality data will be collected at the flare skid (not to include siloxanes or sulfides); collection of welifield data as well as monitoring/balancing wellfield system is not included in this scope. IRC will need to provide a current set of system as-builts including the electrical schematics. 2. LFG to Energy Support: this task includes labor and expenses for 2 round trip visits to attend a scheduled meeting with IRC and any other party IRC deems appropriate for negotiations of the agreement between IRC and the energy developer. These charges and expenses must be approved by the IRC before use. Other engineering support, if requested after contract award, will be addressed under a separate agreement between IRC and TetraTech. Tetra Tech. Inc. .. Cox _.7.2322 Fax 32 (,<Y 227 Mr. Himanshu Mehta April 10, 2019 Page 2 Schedule TetraTech is aware that the contract between IRC and the end-user are being negotiated. The LFG inspection will be scheduled within two (2) weeks after approval of this proposal and the results submitted in a memorandum format two weeks after completion of the inspection. Phase 2 meetings/support will be completed at mutually agreed upon schedule and as requested by IRC. Cost Estimate A breakdown of the cost for this proposal is provided below: E Phase 1: LFG System Inspection - $11,488 E Phase 2: LFGE Engineering/Operations Support - $19,506 Total Estimate — $30,994 Terms and Conditions This work will be governed in accordance with the terms and conditions previously approved by the IRC under the continuing engineering services agreement, RFQ2018008 dated April 17, 2018, utility major. Any modifications to the attached language must be accepted by both parties. If you have any questions or need additional information, please contact David Knapp by phone or email at (770) 331-4086 or david.knapp@cornerstoneeg.com. Sincerely, Aar. t -;ff Matthew Shelton Project Manager or Engineer cc: Brian Watson, P.E. Mike Michels, P.E. Attachment: Cost Spreadsheet TETRA TECH 228 TETRA TECH Exhibit B w.. <'✓,.".r ti ;' "ra, n@w,�t'r�ef( '�� r r� i`�}Y4'r4-5T. i� I tiv '` t tiF^9Y .+` �� ` '''s..y+ .,, i..F.'�''��, ya 'xf p4 w a`z;r x.. �. ..':.:, e i`.Rrca � . /,'� 2 •t� i _ a �A At t � s i r f =a;. t?F - . ,� 'r„ 1A ;'Y� �x � G �. rte' s �J *, 3 �l ' ' . ,.. a ' �t ,p�' �P' r k {1 `�9 ! ' Jr �p A.' . Y.- .•r Y - 'dui SFP, �a (r tM1 t R § `� F y;r ," `". 'k+4V,�a {gyp t' p'.+@t' d' .Y "-m?.) �'y�+q. 'M1 -0}M 4 '''.. � a} T: k� � "� ' a' r n� ` c'. ,4Xw Cdr '� �X.^.'. �c ~ <.h 1P} sy m r of %. `_�, - '�� .% n �• a Ja' 99 Y I 4 +P , 1 F u^r a.} ..fir ',�4' 2� -, � R �ia z ,,qu;Y � } �°�� - A� IM1 •,{. �' ��f�'°' }} r r r� r ti t� �_; e. r" . 9 r �„t � f rer 4 � � '� ✓s ta�. .� � �2rJ. 'R �jtY "H .. Project Manager $159 8 $1,273 4 $636 12 $1,909 Senior Engineer $210 16 $3,360 16 $3,360 32 $6,720 Principal Engineer $255 1 $255 50 $12,750 51 $13,005 Scientist V $117 4 $468 0 $0 4 $468 Project Administrator $84 3 $252 5 $420 8 $672 Contract Administrator $100 0 $0 0 $0 0 $0 Labor Total 0 $0 32 $5,608 75 $17,166 107 $22,774 Travel and ODCs Unit Cost .Units Cost Units Cost Units Cost Subtotal Units Air. Travel $800 $1,200 0 $2,000 Rental Car and rental gas $200 $400 0 $600 Vehicle/Lodging/Per Diem $200 $400 0 $600 Per Diem - Meals $150 $240 0 $390 Parkin $75 $100 0 $175 Travel and ODCs Total $0 $1,425 $2,340. $3,765 Subcontractor (cost +10%) Unit Cost Units Cost Units Cost Units Cost Subtotal Units GEM 500 $400 1 $440 $0 1 $440 elee/mech $3,500 1 $3,850 $0 $3,850 Cl Gas $150 1 $165 $0 1 $165 Subcontractor Total -¢ $4,455 $0 $4,455. ys �� y,.aAk7�,�, ty dk�Ab �`'s &iv i. 1��.yt... .. i" li.`�'�i=e#". c�G�e.. t ,kF�. �u;> . w.,.�� r ' ' t .i ;y,�rp nr,Q� jam' r.. ply' 4V s.'41� 5 b A A � .Yif�rc • i z + ; a, r S"44c'f'w 229 Position/710es Exhibit S Tetra Tech, Inc. Indian River County Professional Services Hourly Rate Fee Schedule Effective October 1, 2017, through September 30,.202011/ Raw Leber Rates Direct Labor Raw Labor Rates x Multiplier Rata Minimum Maximum Muitipfler Minimum Maximum Project Management Sr Project Manager $ 52.00 5 80.00 3.0 5 156.00 $ 240:00 Project Manager $ 41.00 $ 6500 3.0 $ 123.00 $ 204.00 Engineers Prindpel Engineer $ 70.00 $ 99.00 30 $ 21000 5 297.00 Sr. Engineer $ 50.00 $ 7900 3.0 $ 150.00 $ 237.00 EngineerV 5 39.01 $ 61.00 3.0 5 117.00 $ 183.00 Engineer IV $ 32.00 $ 49.00 3.0 $ 96.00 $ 147.00 Engineer l0 $ 2600 $ 40.00 3.0 $ 78.00 $ 120.00 Engineer II $ 24:00 $ 34.00 3.0 $ 72.00 $ 102.00 Engineer I 5 22.00 5 29.00 3.0 5 66.00 $ 87.00 EngtneeringTechnician $ 12.00 5 22.00 3.0 $ 36.00 $ 66.00 Scientists Scientist VI $ 45.00 $ 71.00 3.0 $ 335.00 $ 21300 Scientist.V- $ 31.00 $ 5700 3.0 $ 93.00 $ 171.00 Scientist IV $ 27.00 $ 38.00 3.0 5 81.00 $ 11440 Scientist 111 $ 24.00 $ 30.00 3.0 $ 72.00 5 90.00 Scientist 11 $ 20.00 $ 26.00 3.0 $ 60.00 $ 78.00 Scientist $ 39.00 $ 23.00 3.0 $ 57.00 $ 69.00 Pe4ign Professionals Sr CAD/Eng Designer 8 5 39.01 $ 52.00 3.0 $ 117.00 5 156.00 Sr CAD/Eng Designer 1 $ 26.00 $ 40.00 3.0 $ 78.00 $ 120.00 CAD/Engineering Designer Ili $ 24.00 $ 33.00 3.0 $ 72.00 $ 99.00 CAD/Engineering Designer 11 5 18.00 $ 24.00 3.0 $ 54.00 $ 72.00 CAD/Engineering Designer $ 16.00 $ 22.00 3.0 $ 48.00 $ 63.00 Surveyors Srlandsurveyor $ 41.00 5 50.00 3.0 $ 123.00 $ 150.00 Land Surveyor $ 28.00 5 40.00 3.0 $ 84.00 $ 320.00 Survey CruwChief $ 24.00 5 38.00 3.0 5, 72.00 $ 11400 Survey Tech $ 17.00 5 30.00 3.0 $ 51.00 5 90.00 Arcdked; Architectural Program Mgr $ 65.00 $ 85.00 3.0 S' 1ss.rt� $ 25540 Sr Architect $ 55.00 $ 75.00 34 $ 165.00 $ 225.00 Architect 9 35.00 $ 55.00 3.0 $ 105.00 $ 165.00 Architectural Designer $ 17.00 $ 35.00 3.0 $ 53.00 5 105.00 Construction Professionals Construction Project Rep $ 22.00 5 42.00 3.0 $ 66.00 $ 126.00 Construction Manager II $ 50.00 5 70.09 3.0 $ 150.00 $ 22000 Construction Manager t $ 38.00 $ 54.00 3A $ . 114. 14 00 $ 1b20D Construction Administrator 9 23.00 S 39.00 3.0 $ 69.00 $ 117.00 GUAnafysts Sr Analyst $ 30.00 $ 65.00 3.0 $ 90.00 $ 19100 Project Analyst it S 24.00 $ 40.00 3.0 $ 72.00 $ 120.00 Project Analyst, $ 18.00 5 28.00 3.0 $ 54.00 $ 84.00 Protect Administration , Sr Project Administrator $ 27.00 $ 35.00 3.0 $ 81.00 S 105.00 Project Administrator $ 15.00 5 32.00 3.0 $ 45.00 $ 96.00 Project Assistant $ 12.00 $ 22.00 3.0 $ 36.00 S 66.00 Contract Administrator $ 25.00 $ 36.00 3.0 S 75.00 $ I0600 Subcensukant Cos t+1096 Relmbursoble Expenses Engineer's ReimbursableTravel/MIleage At Cost Other Olrect Costs At Cost t'''hese hourly b611ng rates will remain effective For the Initial duration o1 this Agreement, and may be renegotiated should an additional renewal period be exercised. Exhibit C Landfill Gas System Inspection and Independent Landfill Gas Energy Engineering Support PROJECT SCHEDULE Tetra Tech is aware that the contract between IRC and the end-user are being negotiated. The LFG inspection will be scheduled within two (2) weeks after approval of this proposal and the results submitted in a memorandum format two weeks after completion of the inspection. Phase 2 meetings/support will be completed at mutually agreed upon schedule and as requested by IRC. 231