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Home My WebLink About2019-087Ar f KRONOS Quote#: Q-19443 Expires: 7/26/2019 Sales Executive: Nikki Kirkpatrick Quote#: Q-19443 Page 1/3 ORDER FORM Order Type: Quote Date: 6/20/2019 Bill To Contact: Suzanne Boyll Bill To: COUNTY OF INDIAN RIVER 1800 27TH ST BLDG B VERO BEACH, FL 32960-0310 USA Ship To Contact:Suzanne Boyll Ship To: COUNTY OF INDIAN RIVER 1800 27TH ST BLDG B VERO BEACH, FL 32960-0310 USA Ship to Phone:772-226-1402 Contact:Suzanne Boyll Email:sboyll@ircgov.com Currency: USD Customer PO Number: Solution ID: 6162026 Initial Term:60 months Billing Start Date: 180 Days from Execution of Order Form Data Center Location: USA FOB: Shipping Point Ship Method: Freight Term: Prepay & Add Renewal Term:12 months Payment Term: Net 30 Days Order Notes: This order entered into between the Customer and Kronos SaaShr, Inc. is subject to the terms and conditions of the Master Agreement Reference #18221 dated March 18th, 2019 between the Lead Agency (acting as "Owner") and Kronos SaaShr, Inc. (as the "Contractor") (referred to as the "US Communities Agreement #18221"). The fees for the Applications are invoiced 60 days prior to the Billing Start Date. The amount specified on this Order Form to be paid by Customer for its annual advance payment reflects Customer's minimum annual fees to be paid to Kronos. Additional fees may be invoiced and owed on a monthly basis if Customer's actual usage of the Applications exceeds the minimum number of employees for which Customer is making its annual advance payment. The Professional Services Engagement Overview is attached to this Order Form as a summary for the implementation services to be provided by Kronos for the Workforce Ready Setup Fees set forth on this Order Form. During the engagement, COUNTY OF INDIAN RIVER and Kronos will have tasks and deliverables due within a specific order and within specific time frames. Kronos will initiate a go -live target date within 110 days of kickoff. If a delay in the go -live target date occurs and is the result of COUNTY OF INDIAN RIVER not completing their items on time per the project plan, Kronos will promptly notify COUNTY OF INDIAN RIVER of the delay and assist COUNTY OF INDIAN RIVER in identifying corrective measures to complete the engagement, which may result with COUNTY OF INDIAN RIVER incurring an extension to the original time frames, a delay of the go -live date, additional cost and/ or expenses, and the delay of completion or rework for deliverables as a direct result and without penalty to Kronos. If a delay in the go -live target date occurs and is Kronos SaaShr, Inc. 3040 Route 22 West, Suite 200 Branchburg, NJ 08876 •1 800 225 1561 www.hronos.cum..krcnossaashr Quote#: Q-19443 Page 2/3 the sole result of Kronos not completing their items on time per the original project plan, COUNTY OF INDIAN RIVER COUNTY will not incur additional costs or expenses and payment of the PEPM fee will be deferred in a manner that reflects the actual time delay caused by Kronos. If the delay is due to a change in project scope, a change in County of Indian River requirements, or due to a County of Indian River requirements that do not align with the specifications of the software, the Parties acknowledge the possibility of and shall adhere to the revision to said time frames, go -live date, cost and/ or expenses, and the delay of completion or rework for deliverables without penalty to Kronos. If you are tax exempt; please provide a copy of your "Tax Exempt" certificate with your PO or signed quote. The parties acknowledge that Customer's Indemnification Obligation in the Agreement is subject to the limits set forth in Section 768.28, Florida Statutes. SaaS Services Billing Frequency: Annual in Advance Product Name WORKFORCE READY TIME KEEPING Quantity 650 PEPM USD 3.78 Monthly Price USD 2,457.00 WORKFORCE READY ACCRUALS 650 USD 0.63 USD 409.50 WORKFORCE READY INTEGRATION HUB 1 USD 0.00 USD 0.00 Total USD 2,866.50 One Time Setup Fees Billing Frequency: Fixed Fee 100% at signing item One Time Setup Fees Total Price USD 16,250.00 Quote Summary Item Minimum Monthly SaaS Service & Equipment Rental Fee Total Price USD 2,866.50 Item Minimum Annual SaaS Service & Equipment Rental Fee Total Price USD 34,398.00 Total One Time Fees Total Price USD 16,250.00 Kronos SaaShr, Inc. 3040 Route 22 West, Suite 200 Branchburg, NJ 08876 ,1 800 225 1561 www .kr oom?kranossaashr Quote#: Q-19443 Page 3/3 COUNTY OF INDIAN RIVER Kronos SaaShr, Inc. Signature: jK —� VCS' 'C �h�MlsS� Name: Bob Solari Title: Chairman Effective Date: 06/04/2019 Signature: • Name: `.J ��. Qa— ;2.9 t Qom; Title. • •. I'ER COON Effective Date: U-1 (3? I fCA9 Invoice amount will reflect deposit received. All professional services are billed as delivered with a payment term of Net Upon Receipt. Unless otherwise indicated above, this order is subject to the attached terms and conditions which the customer acknowledges have been read. THIS ORDER IS SUBJECT TO APPLICABLE TAXES. THE TAX AMOUNT SHOWN ON THIS ORDER IS ONLY AN ESTIMATE. THE ACTUAL TAX AMOUNT TO BE PAID BY CUSTOMER WILL BE SHOWN ON CUSTOMER'S INVOICE. Shipping and handling charges will be reflected on the final invoice. The Monthly Price on this Order Form has been rounded to two decimal places for display purposes. As many as eight decimal places may be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your invoice. Nonetheless, the actual price on your invoice is the true and binding total for this order for purposes of amounts owed for the term. APPROVED AS TO FOAM A:•...1D LEGAL SUFFICIENCY DYLAN REINGDLO COUNTY ATTORNEY Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller ., ti Clerk Kronor SaaShr, Inc. 3040 Route 22West, Suite 200 Branchburg, NJ 08876 .1 800 225 1561 www.kronos.com+kronossaashr 5/1/2019 4 KRONOS Professional Services Engagement Overview Purpose and Overview of Engagement This Professional Services Engagement Overview outlines the scope of services to be provided by Kronos for the Setup Fees indicated on the applicable Order Form, to COUNTY OF INDIAN RIVER("Customer") related to the Core Modules, Value -add Modules, and/or Optional Services contained in the document. Our Professional Services engagements are designed to help our Customers successfully implement your Core Modules, as well as enable you to easily layer Value -add Modules and functionality over time based on your priorities, schedule, and resources. The Kronos® Workforce Ready® (WFR) Professional Services engagement described herein is fixed price based and is subject to the terms and conditions governing your Kronos Workforce Ready — Software as a Service (the "Agreement"). Unless otherwise defined herein, words and expressions defined in the Agreement shall have the same meaning in this Professional Services Engagement Overview Your Workforce Ready SaaS Solution COUNTY OF INDIAN RIVER and Kronos are deploying the following WFR modules with 20 location(s) and 1 collective bargaining agreements(s). Core Modules Employees Deployments WORKFORCE READY TIME KEEPING 650 1 WORKFORCE READY ACCRUALS 650 1 Estimated Duration 110 Days COUNTY OF INDIAN RIVER and Kronos Collaboration A successful Professional Services Engagement will require close collaboration between COUNTY OF INDIAN RIVER and Kronos. The Kronos Professional Services team is equipped to help keep you on target for meeting project milestones and requirements, as well as to assist you in configuring and deploying the Kronos Workforce Ready solution that meets your organization's specific requirements. Your organizations participation and commitment to the project goals and timeline are critical to help ensure success. Please see the Kronos Workforce Ready Professional Services Engagement Guidelines at https://www.kronos.com/kronos-workforce-ready-implementation-guidelines to review both parties' responsibilities The Estimated Duration stated above is an estimate based upon our experience with our customers and products. Depending upon the preparation and engagement of your organization, there may be opportunity to accelerate the completion of this engagement. However, the Estimated Duration may be exceeded based on the level of preparedness, bandwidth, and skill level of your available resources. Other examples that may extend the Estimated Duration include: separate deployments of the solution, having a unionized workforce, and policies that vary across employee groups Core Functionality Deliverables Working in close collaboration, COUNTY OF INDIAN RIVER and Kronos will deploy the following core modules and functionality in 110 estimated days from project kick-off: FR Core Kronos Delivered Value ime Keeping Module FR Time Keeping deployment gets you started with the ability to accept punches and pay employees accurately hrough these core components: • Total Cost Centers • Profiles • Timesheet • Time Off Request • Pay Calculations • Pay Prep • Accruals • Security • Points • Tables • Rate • Holiday • Manager Levels • Employee Perspective Scorecards • Workflows • Time Off Requests • Timesheet Change Requests • Schedules Kronos SaaShr" Inc, 3040 Route 22 West, Suitt' 200 Branchburg, NJ 08876 , 1 800 225 1561 www,kronos,com.rkronosseashr • Daily Rules • Work Schedule Profiles • Pay Periods • Counters • Time Off Categories • Reports • Standard TLM Pre -Configured (61) • Custom up to 5 • Timekeeping Admin Training Accruals Module WFR Accruals module adds comprehensive accrual administration to Workforce Ready Time Keeper by automatically enforcing your timeoff policies through: • Consistent enforcement of policy • Configurable calculation methods & grants • Time -Off routing & approval workflow(requires TLM) • Time -Off requests at data collection devices • Automatic updates to schedule & timecard (requires TLM) • Visibility to projected balances • Automatic balance reduction (requires TLM or PR) • View time -off calendars for groups • Mobile access • One -Time data load using customer -supplied data for current year in a standard Kronos-supplied format • Accrual balance interface with 3rd party payroll system • WFR accruals requires WFR Timekeeper Value -Add Functionality Deliverables Once your core functionality is deployed, Kronos will work in close collaboration with COUNTY OF INDIAN RIVER to deploy the following Value -Add modules and/or functionality over time in short, agile deployments aligned with your priorities, schedule, and resources: alue-Add ntegration Hub WFR Integration Hub Kronos Delivered Value tween WFR and 3rd party applications and/or vendors. If the 3rd party application and/or vendor does not accept the standard Workforce Ready formatting and/or methods for automated delivery, a formatted file will be delivered instead. The customer is responsible for providing import files to Kronos in the standard Workforce Ready format and utilizing the standard Workforce Ready delivery method.Kronos will deliver a standard bundle of up to 5 interfaces. Each direction (To/From) any 3rd party system and Kronos is considered a separate interface. Interfaces will be accomplished via standard file Exchange. Customer will work with Kronos and 3rd party vendors to facilitate design and testing. The Method of the file exchange will be determined by Kronos WFR Professional Services Delivery Team. Kronos will provide standard Import/Export files using Integration Hub. Customer will work with the 3rd parties and Kronos to provide the data in the Kronos format for imports.Kronos will create a report from standard Workforce ready fields in the 3rd party format to send to the 3rd party system. Non-standard and custom or bi/multi-directional integrations/interfaces are not included in this project. • Timekeeping Interface bundle using customer -supplied data in standard file formats • Demographic interface with 3rd Party HR • Cost Center Import from 3rd Party HR/Payroll System • Job import from 3rd party HR system • Work schedule import from unlimited 3rd party scheduler systems in Kronos file format • Pay data export to 3rd party payroll system • Accruals Interface bundle using customer -supplied data in standard file formats • Accrual balance interface with 3rd party payroll system • Demographic import from 3rd party system • Cost Center import from 3rd party system • Employee skills import from 3rd party system • Demographics import from 3rd party HR system Online Training and Support Tools The My Learning area within Workforce Ready provides immediate access to online, role -based education content and support tools that provide step- by-step training on solution features and functions to drive proficiency and user adoption. Your managers and employees can gain proficiency and boost productivity by taking full advantage of: •Three-minute simulations: Quick demonstrations of common tasks provide effective training or skills reinforcement •Job aids: Handy, printable reference sheets with step-by-step instructions for performing common tasks supplement and support employee training to drive high user adoption and productivity •Sandboxes with exercises: Available for Administrators, these tools let users practice performing tasks from an exercises document in a training database. Please see Workforce Ready Customer Training Options for more information on training roles and available content. Assumptions Kronos has used the following assumptions and dependencies in preparing this Professional Services Engagement Overview: Krcnos SaaShr,Inc.. 3040 Route 22 West, Suite 200 Branchburg, NJ 08876 • 1 800 225 1561 www.kroncs,cor krcnossaashr • All services wit be delivered remotely, unless otherwise stated. The project kick-off date will be determined based on complexity of the implementation and resource availability, and may start up to 30 days after a Workforce Ready Order Form is executed by the Customer. • Prior to the start of the project, the Customer will confirm in writing the business and technical requirements of the project. • Kronos will communicate with Customer's Project Manager, the appointed Point of Contact for Customer on this project. He/she will be responsible for all communications and project management among all Customer parties (staff, vendors, consultants) and for the escalation and resolution of any issues for Customer. Customer is responsible for all hardware, software, and services provided by other consultants or third party vendors that may also be involved with the project. • Kronos will not be responsible for troubleshooting the Customer's environment such as their operating system, hardware resources, or database schema. • Kronos will not be responsible for troubleshooting applications or hardware not provided by Kronos. • Change Orders are subject to scope review and may impact the project timeline or cost. If additional work beyond the initial scope of this Professional Services Engagement Overview is required as a result of a Change Order, the Customer may be charged. Change Orders Requests for change to this Professional Services Engagement Overview or the project it covers must be submitted to your Kronos Sales Executive and Kronos Workforce Ready Consultant in writing. Any of the following items will be considered Out of Scope and require a Change Order: • Material changes in the Scope or effort •Material changes in the number or type of Deliverables to meet the defined scope of effort • Changes to the project resource requirements •Changes to scheduled dates after acceptance of the Project Plan •Kronos will not be responsible for troubleshooting applications or hardware not provided by Kronos. •Change Orders are subject to scope review and may impact the project timeline or cost. If additional work beyond the initial scope of this Professional Services Engagement Overview is required as a result of a Change Order, the Customer may be charged. Kronos will estimate the time and fixed cost needed to implement the change and the impact it may have on the delivery of project covered under this Professional Services Engagement Overview. Kronos will perform the requested work once the Change Order has been completed and signed by the Customer. Completion Criteria The project covered under this Professional Services Engagement Overview will be considered complete when any one of the following completion criteria is met. Once one of these is met, no further work will be completed. If additional work is required, a Change Order or new Professional Services Engagement Overview must be generated. Completion Criteria: •The Customer has approved in writing • The System has been put into use within a production environment for 14 calendar days •More than twelve (12) months has passed since the date of signature of the Workforce Ready Order Form The Customer may provide approval in writing via email or an alternative agreed upon method. Kronos SaaShr. Inc. 3040 Route 22 Wet, Suite 200 Branchburg, NJ 08876 1 809 225 1561 www.kronos,cormtkronossaashr