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HomeMy WebLinkAbout05/07/2019 (3)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Meeting Minutes - Final Tuesday, May 7, 2019 9:00 AM Commission Chambers Board of County Commissioners Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk Board of County Commissioners Meeting Minutes - Final May 7, 2019 1. CALL TO ORDER Present: 5 - Chairman Bob Solari Vice Chairman Susan Adams Commissioner Joseph Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Dr. Wayne Smith, Headmaster, Master's Academy Vero Beach 3. PLEDGE OF ALLEGIANCE Commissioner Bob Solari, Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Commissioner Flescher, seconded by Commissioner O'Bryan, to approve the Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 5.A. 19-0367 Presentation of Proclamation Designating May 5 - 11, 2019 As Public Service Recognition Week Recommended Action: Recommend Read and Present Attachments: Proclamation Chairman Solari read and presented the proclamation to Suzanne Boyle, Human Resources Director for Indian River County, who was joined by a group of employees representing the different public services offered by the County. Chairman Solari thanked the employees for their contributions. County Administrator Jason Brown expressed appreciation for their quality customer service. Assistant County Administrator Mike Zito mentioned the City -County Golf Tournament would be held on May 11, 2019. Read and Presented 5.B. 19-0379 Presentation of Proclamation Recognizing May 12 - 18, 2019 As National Police Week Recommended Action: Recommend Read and Present Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final May 7, 2019 Attachments: Proclamation Commissioner O'Bryan read and presented the Proclamation to Indian River County Sheriff Deryl Loar, who was joined by several Sheriffs Deputies. Sheriff Loar praised his team and mentioned the Statewide accolades the Sheriffs Department has received. Commissioner O'Bryan mentioned the K-9 Memorial the Department installed. Chairman Solari expressed appreciation for the sense of security created by the Sheriffs Department. Read and Presented 5.C. 19-0370 Presentation of Proclamation Designating the Week of May 5 - 11, 2019, as National Correctional Officers and Employees Week. Recommended Action: Recommend Read and Present. Attachments: Proclamation Commissioner Flescher read and presented the Proclamation to Sheriff Deryl Loar who was accompanied by several Corrections Officers. The Sheriff praised the dangerous and necessary work they do in the name of keeping the citizens of Indian River County safe. Read and Presented 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0359 The Sebastian Inlet District Commission Notice of Designation of Registered Recommended Action: No Action Required Attachments: Sebastian Inlet District Commission Notice No Action Taken or Required 7.B. 19-0363 Florida Public Service Commission Order No. PSC -2019 -0143 -PCO -EI, In re: Petition for approval of FPL SolarTogether program and tariff, by Florida Power & Light Company, is on file in the Office of the Clerk to the Board Recommended Action: Information Only No Action Taken or Required 7.C. 19-0362 Proclamation Honoring John Frazier on His Retirement From Indian River County Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final May 7, 2019 Board of County Commissioners Department of General Services Recreation Division with Thirty Years of Service Attachments: Proclamation Chairman Solari thanked Mr. Frazier for his three decades of service to Indian River County. No Action Taken or Required 7.D. 19-0375 Indian River County Venue Event Calendar Review Recommended Action: This is an informational item only; no Board action is required Attachments: Event Calendar No Action Taken or Required 7.E. 19-0384 Update on All Aboard Florida Expenses Recommended Action: No Action Required Attachments: Staff Report All Aboard FL Expenses No Action Taken or Required 7.F. 19-0389 Florida Fish and Wildlife Conservation Commission's - Land Management Plan for the Indian River County Public Shooting Range 2019-2029 Recommended Action: This item is presented for information purposes only; no action of the Board is requested or required. Attachments: Staff Report Management Plan for Indian River County Shooting Range 2019-2029 Vice Chairman Adams noted that the management plan created for the Indian River County Public Shooting Range was being used throughout the State as a model of good planning. No Action Taken or Required 7.G. 19-0382 Proclamation Recognizing May 5 - 11, 2019 As National Travel & Tourism Week Recommended Action: Recommend Read and Present. Attachments: Proclamation Chairman Solari expressed appreciation for the tourists who visit Indian River Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final May 7, 2019 No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Flescher, seconded by Commissioner O'Bryan, to approve the Consent Agenda as amended, pulling item 8.E. for discussion. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.A. 19-0360 Checks and Electronic Payments April 12, 2019 to April 18, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of April 12, 2019 to April 18, 2019 Attachments: Finance Department Staff Report Approved 8.B. 19-0369 Checks and Electronic Payments April 19, 2019 to April 25, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of April 19, 2019 to April 25, 2019 Attachments: Finance Department Staff Report Approved 8.C. 19-0365 E911 State Grant Application Recommended Action: Staff recommends the Board authorize the Chairman to execute the E911 State Grant Application. Attachments: Staff Report State Grant Application Indian River County Grant Form Approved staffs recommendation 8.D. 19-0372 58th Avenue - Advance Acquisition of Right -of -Way 4730 58th Avenue, Vero Beach, FL 32967 Owner: Joe N. Idlette, Jr. & Bernice R. Idlette Staff recommends the Board approve $28,000.00 for the purchase of the 0.096 acres of property located at 4730 58th Avenue, Vero Beach, FL 32967, the replacement of vegetation, and authorize the Chairman to execute the purchase agreement on behalf of the Board. Recommended Action: Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final May 7, 2019 Attachments: Staff Report Purchase Agreement Approved staffs recommendation 8.E. 19-0374 Approval of Sealed Bid Sale of 5836 26th Street - Bid 2019051 Recommended Action: Staff recommends that the Board of County Commissioners ratify and accept the high bid of $51,750 submitted by the BB&D of VB, LLC. Staff further recommends the Board approve the attached Agreement to Purchase and Sell Real Estate and authorize the Chairman to execute the agreement Finally, staff recommends the Board authorize the County Attorney's staff to prepare and execute any other necessary documents to complete the sale. Attachments: Staff Report Agreement to Sell and Purchase Chairman Solari opened the discussion by noting that the property's high bidder, BB&D, LLC, of Vero Beach, listed Wesley Davis, Indian River County Property Appraiser, as a member of the company. The Chairman expressed faith in the integrity of the bid process, but felt that it was improper for an elected official in the Property Appraiser's Office to participate in the sale. Chairman Solari stated he could not vote in favor of the item based on his concerns for the appearance of impropriety. Commissioner O'Bryan relayed the conversation staff had with the County Attorney to ensure that the bid did not violate State statutes. Charlie Wilson, Director of Governmental Affairs/Communication for the Property Appraiser's Office, appeared before the Board to state that Wesley Davis had resigned from BB&D on April 2, 2019. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staffs recommendations. The motion carried by the following vote: Aye: 4 - Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc Nay: 1 - Chairman Solari 8.F. 19-0376 FDOT Transportation Regional Incentive Program (TRIP) Agreement and Resolution Authorizing the Chairman's Signature for 66th Avenue Roadway Widening from 49th Street to 69th Street and Construction Engineering Inspection (CEI) Services - Project No. IRC -1505, FM No. 436379-1-54-01 Recommended Action: Staff recommends the Board of County Commissioners approve the Transportation Regional Incentive Program (TRIP) Agreement and Resolution and authorize the Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final May 7, 2019 Chairman to execute the same Attachments: Staff Report Indian River County Grant Form Authorizing Resolution FDOT Transportation Regional Incentive Program Agreement FM No. 436379-1-54-01 8.G. 19-0377 Recommended Action: Approved Resolution 2019-034, authorizing the Chairman's execution of a Transportation Regional Incentive Program Agreement with the Florida Department of Transportation for 66th Avenue roadway widening from 49th Street to 69th Street and Construction Engineering Inspection (CEI) services. Modification to Award of RFP 2019028 for Sebastian Harbor Preserve Boardwalk Design and Construction Staff recommends the Board modify the total amount of the award to Summerlin's Marine Construction to $127,057.50. Attachments: Staff Report Approved staffs recommendation 8.H. 19-0380 Award of Bid 2019044 - Annual Bid for Air Conditioning Maintenance, Repairs and Installation Recommended Action: Staff recommends the Board award Bid 2019044 to Rhoades Air & Heat. Staff also recommends the Board authorize the Purchasing Division to issue blanket purchase orders to the awarded bidder, and authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. Attachments: Staff Report Approved staffs recommendation 8.1. 19-0144 Showcase Designer Homes, L.C.'s Request for Final PD Plan/Plat Approval for Orchard Park PD [PD -16-07-05 / 2004100070-82752] Staff recommends that the Board grant final PD plan/plat approval for Orchard Park PD. Recommended Action: Attachments: Staff Report Application Location Map Final Plat Layout Contract with Cash Deposit and Escrow Agreement Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final May 7, 2019 Approved staffs recommendation 8.J. 19-0392 Purchase of Dive Rescue Dry Suits Recommended Action: Staff recommends the Board declare asset numbers 200990, 201000, 23379, 23380, 23381, 23382, 23383, 23384, 23385 and 23386 as surplus, authorize their trade in and approve the purchase of ten (10) DUI PS Select Dry Suits. Attachments: Staff Report Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A.1 19-0386 Indian River County Sheriff Deryl Loar: State Criminal Alien Assistance Program Receipt of Funds and Request for Payment of Consultant Invoice and Budget Amendment Recommended Action: The Indian River County Sheriff Requests a Budget Amendment Appropriating the $23,573.00 of State Criminal Alien Assistance Program Funds Received from the Bureau of Justice Assistance Attachments: Sheriff Dervl Loar Correspondence Dated 04/30/19 Indian River County Sheriff Deryl Loar appeared before the Board to discuss the State Criminal Alien Assistance Program (SCAAP) which partially reimburses the cost of incarcerating undocumented criminal aliens. With the assistance of consulting firm Justice Benefits, Inc., the Sheriffs Department was able to apply for and receive $23,573.00 from SCAAP to be used for correctional purposes only. Sheriff Loar requested approval to pay the consulting firm, and to have the remaining SCAAP award transferred to the Corrections Operating Expense budget. A motion was made by Commissioner Flescher, seconded by Commissioner O'Bryan, to approve the Sheriffs request for a check in the amount of $4,243.14 made payable to consulting firm Justice Benefits, Inc., and to have the remainder of the SCAAP funds in the amount of $19,329.86 transferred into Corrections Operating Expenses to augment funds needed for inmate care. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 10. PUBLIC ITEMS A. PUBLIC HEARINGS PROOF OF PUBLICATION FOR THIS HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD. Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final May 7, 2019 10.A.1. 19-0347 Recommended Action: Authorization to Submit Fiscal Year 2019 Applications for Federal Transit Administration Grants for Capital and Operating Assistance (Section 5307) and Bus Replacement (Section 5339) (Administrative) Staff recommends that the Board of County Commissioners adopt the proposed resolution authorizing the filing of the FY 2019 grant applications for the Section 5307 and Section 5339 programs Attachments: Staff Report Application for Section 5307 Public Transportation Capital and Operating Assistance Application for Section 5339 Bus Replacement Assistance Resolution Authorizing Applications for FTA Grant Assistance Grant Budget Forms Brian Freeman, Senior Transportation Planner, provided an overview of the GoLine and Community Coach public transit programs in Indian River County. He explained that there were two grants run by the Federal Transit Administration (FTA) which provided most of the capital costs, and some of the operating expenses for the County's public transit system. The FTA requires a public hearing in advance of the County submitting their grant applications, as well as approval for County -provided matching funds. Commissioner O'Bryan sought and received information regarding funding for bus shelters in Fiscal Year 2019. The Chairman opened the public hearing. There being no speakers, the Chairman closed the hearing. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve Resolution 2019-035, authorizing the filing of applications for grant funding assistance from the Federal Transit Administration. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final May 7, 2019 B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget 12.E.1. 19-0387 2nd Quarter FY 2018/2019 Budget Report Recommended Action: No Action Required Attachments: Staff Report Qtrly Budget Report Q2 201819 revenue Qtrly Budget Report Q2 201819 expense Reports at a glance 2018-2019 Q2 03-31-2019 Expense Analysis Budget Amendment History FY 2018-2019 F. Public Works 12.F.1. 19-0337 Budget Director Kristin Daniels used a PowerPoint presentation to provide the Board with a report for the Second Quarter of Fiscal Year 2018/2019. Ms. Daniels reviewed revenue from the County's taxes and fees, noting an unexpected downturn in tourist and gas tax revenue. The Commissioners each commented on the possible reasons for the decrease in revenue. The presentation continued detailing the status of the various County funds. Ms. Daniels also notified the Board that the Indian River County Revenue Manual had been updated and was posted to the County's website. No Action Taken or Required Outline of Indian River Lagoon Management Plan Recommendation for Moving Forward Recommended Action: Staff is requesting feedback from the Board on the Draft IRL Plan Outline and is requesting approval of the Draft IRL Plan Outline. If approved, staff will work with Tetra Tech to generate a scope of work to develop a comprehensive IRL Plan using the outline as its foundation and framework. The scope of work Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final May 7, 2019 will include staff working in conjunction with Tetra Tech to produce a draft comprehensive management plan Attachments: Staff Report Draft IRL Plan Outline Kendra Cope, Coastal Resources Coordinator, gave a PowerPoint presentation which outlined an Indian River Lagoon Management Plan (IRL Plan). She explained that the IRL Plan was created with consultant Tetra Tech and an inter -departmental team in response to the Board's request for a long-range, cohesive plan which would identify the causes of the Lagoon's water quality issues, and prioritize restoration efforts. The outline proposed a two -phased approach with a suggested three (3) to five (5) year timeline. Phase 1 would gather information on factors impacting the Lagoon and, would implement current and new projects. Phase 2 would use the data to create measurable goals for lagoon rehabilitation. The Board members then each stated their opinions, critique, and concerns regarding the outline presented. The Commissioners also provided additional comments for research and objectives to include in the final plan. The Chairman called a recess at 11:14 a.m., and the meeting reconvened at 11:22 a.m., with all members present. County Administrator Jason Brown expanded on staffs efforts and noted the difficulty in coordinating multiple County Departments as well as State Agencies. The Board agreed that this was a complex issue, and that this outline was a good first step toward the plan they had envisioned. The Chairman then opened the discussion for public comments. The following residents provided input on ways to approach the Lagoon's restoration: Judy Orcutt, 4665 Pebble Bay South Richard Baker, Florida Audubon Society The Board wrapped up their discussion with ideas to capture the suggestions expressed in this discussion, including the possibility of a special workshop. There was agreement as to the need for additional dialogue before finalizing the direction of a final plan. Public Works Director Richard Szpyrka requested time for staff to synthesize all the comments before returning to the Board with a revised outline. Postponed/Continued G Utilities Services Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final May 7, 2019 13. COUNTY ATTORNEY MATTERS 13.A. 19-0366 Economic Development Council Appointment Recommended Action: The County Attorney recommends that the Board review the applicants' resumes/applications, and determine which applicant to appoint to fill the unexpired term ending in January 2023, for the "Healthcare Industry" representative to the Economic Development Council. Attachments: Staff Report Application - JRock Tonkel Resume - JRock Tonkel Application - DrRTurner Resume - DrRTurner Per Resolution 2019-011, a Healthcare Industry Representative position had been added to the Economic Development Council. Commissioner O'Bryan supported appointing Dr. Ralph D. Turner to the position, citing his years of experience in the healthcare industry and current position with the Cleveland Clinic. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to appoint Dr. Ralph D. Turner to the position of Healthcare Industry representative to the Economic Development Council. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman B. Commissioner Susan Adams, Vice Chairman C. Commissioner Joseph E. Flescher D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District The Board of County Commissioners reconvened as the Board of Commissioners of the Emergency Services District. The minutes will be approved at an upcoming Emergency Services District meeting. Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final May 7, 2019 15.A.1. 19-0212 Approval of Minutes Meeting of December 18, 2018 Recommended Action: Approve Attachments: 12182018ESD Draft Approved 15.A.2. 19-0154 Approval of Minutes Meeting January 8, 2019 Recommended Action: Approve Attachments: 01082019ESD Draft A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve the Emergency Services District Meeting Minutes of December 18, 2018 and January 8, 2019. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 15.A.3. 19-0361 Approval of Purchase for Special Rescue Truck Recommended Action: Staff recommends the Board waive the requirement for bids and authorize the County Administrator to sign any necessary documents for the purchase (after review and approval by the County Attorney as to form and legal sufficiency) and approve payment in the amount up to $109,000.00 to Avlaton Volunteer Fire Department for the purchase of the special rescue truck. Attachments: Staff Report Quote RS12427 Commissioner Zorc complimented Emergency Services Director and Fire Chief Tad Stone for acquiring a unique piece of equipment at a favorable price. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc B. Solid Waste Disposal District The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final May 7, 2019 15.B.1. 19-0371 CCNA-2018 Work Order No. 5 to Geosyntec for One Year of Groundwater Monitoring/Reporting and Related Consulting Services at the Former South Gifford Road Landfill Recommended Action: Staff recommends that the Solid Waste Disposal District Board approve and authorize the Chairman to sign CCNA-2018 Work Order No. 5, which authorizes Geosyntec to provide groundwater monitoring/ reporting and related consulting services for the former Gifford Road Landfill in compliance with the Florida Department of Environmental Protection requirements for a period of one year, not to exceed a fee of $79,033 Attachments: Staff Report Geosvntec CCNA-2018 WO No 5 No discussion was held on this item. A motion was made by Commissioner Flescher, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 15.B.2. 19-0385 Recommended Action: CCNA-2018 Work Order No. 4 to Tetra Tech, Inc. for Professional Services with the Landfill Gas Agreement Solid Waste Disposal District staff recommends that its Board approve the following: a) Approve CCNA-2018 Work Order No. 4 with Tetra Tech, Inc. in the amount of $30,994 to provide professional services related to the Technical Assistance with the Landfill Gas Agreement; and, b) Authorize the Chairman to execute the same, as presented Attachments: Staff Report CCNA-2018 Work Order No 4 - Tetra Tech No discussion was held on this item. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 12:07 p.m. Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes - Final May 7, 2019 ATTEST: Clerk of Circuit Court and Comptroll B Deputy Clerr BCC/RW/2019 Minutes td,2-‘ Bob Solari, Chairman Approved: July 2, 2019 Indian River County Florida Page 14