HomeMy WebLinkAbout2019-100THIRD AMENDMENT TO AGREEMENT FOR PROFESSIONAL
SERVICES BETWEEN INDIAN RIVER COUNTY AND BOWMAN
CONSULTING GROUP, LTD
THIS THIRD AMENDMENT TO AGREEMENT FOR PROFESSIONAL
SERVICES BETWEEN INDIAN RIVER COUNTY AND BOWMAN CONSULTING
GROUP, LTD ("Third Amendment") is entered into as of the 2nd day of July, 2019 by and
between Indian River County, a political subdivision of the State of Florida, whose address is 1801
27th Street, Vero Beach, Florida, 32960 ("County"), and Bowman Consulting Group, LTD., a
Virginian corporation authorized to do business in Florida, whose address is 3863 Centerview
Drive, Suite 300, Chantilly, VA 20151 (the "Consultant").
RECITALS
WHEREAS, on May 23, 2018, County and Consultant entered into an Agreement for
Professional Services for design and construction services for 58th Avenue Pavement Reclamation
and Resurfacing from 57th Street to 85th Street (the "Agreement"); and
WHEREAS, on June 12, 2018, the County and Consultant entered into a First Amendment
to the Agreement for preparation of waterline designs; bid services, construction engineering
services and project turnover of utility relocations associated with the construction of 58th Avenue
Pavement Reclamation and Resurfacing from 57th Avenue to 85th Street/CR 510; and
WHEREAS, on December 11, 2018, the County and Consultant entered into a Second
Amendment to the Agreement for the design of a communication network throughout the project
limits with the construction of 58th Avenue Pavement Reclamation and Resurfacing from 57th
Avenue to 85th Street/CR 510; and
WHEREAS, County and Consultant desire to amend the Agreement to provide design
upgrades to 58th Avenue by way of roadway widening between 77th Street and 81st Street to
accommodate the addition of a center turn -lane, pavement markings and signage to assist with
traffic flow into County owned Fairgrounds.; and
NOW THEREFORE, in consideration of the mutual undertakings herein and other good and
valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties
agree, as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein.
2. Amendment of Section 5 Compensation. The first sentence of Section 5 — Compensation
is amended to read as follows:
"The COUNTY shall pay to Consultant the mutually agreed professional fee of $29, 139.00
for the work performed under this Third Amendment, bringing the total payment to
consultant of FOUR HUNDRED NINETY-SEVEN THOUSAND ONE HUNDRED
Page 1 of 2
EIGHTY-EIGHT DOLLARS ($497,188.00) for Services rendered for the Project, to be
paid in monthly installments or a deliverable basis as set forth in the Exhibits."
3. Exhibit "C" to the Agreement shall be revised to include Attachment "1" to this Third
Amendment.
4. All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, County and Consultant have executed this instrument this 2 day
of July, 2019.
BOWMAN CONSULTING GROUP, LTD
4450 W. Eau Gallie Boulevard, Suite 232
Melbourne, Florida 32934
By:
Robert A. Hickey, Secretary
WITNESSED BY:
Approved as to Form and Legal Sjifficiency
William K. Debraal
Deputy County Atte
Jason �... ,
Coun Ad inistrator
rney
Page 2 of 2
INDIAN RIVER COUNTY, FLORIDA
By:
Bob Solari, Chairman
Board of County Commissio'r
;o.
Approved by BCC July 2, 2019
Attest:
Jeffrey R. Smith, Clerk of Circuit Court
and Comptroller
Deputy Cler
Bowman
CONSULTING
Exhibit C
Amendment No.3
June 11, 2019
Mr. William Johnson, P.E.
Roadway Production Engineer
Indian River County
1801 27th Street — Building A
Vero Beach, FL 32960
RE: IRC 1325 — 58th Avenue FDR, Proposal for Additional Engineering Services, Left Trun
Widening
Dear Mr. Johnson:
On May 24, 2019 the County requested that Consultants provide a provide proposal to widen 58th
Avenue between 77th Street and 81st Street to allow for bi-direction center turning movements outside
of the existing left turn lanes envelope. In phone discussions with you, we determined that the work
will include starting at approximately the first entrance to the WTP.and extend north to the intersection
of 81st Street. North of the intersection will remain the same so as not to encroach into the area of the
canal crossing. This proposal covers the additional work that Bowman and Lassiter Transportation
Group will perform. No other subconsultants are involved with this request.
We have evaluated the issues associated with the proposed widening and the following is a summary
of our findings. Road widening will take place between 546+69 to 565+57. We see all the road
widening taking place on the easterly side due to the constraints on the west side. We propose to
keep the crown of road where it is currently located as it falls on a lane line and the extended slope will
reduce the grade difference to existing. With the widening the ditch will need to be relocated further to
the east. At some locations the ditch will reduce the cover over existing utilities and cause the utilities
to fall within the limits of the ditch. Valves on larger lines will be exposed. One power pole appears to
be within the clear zone that will need to be relocated, and this will require additional R/W at the park or
an easement. This proposal assumes that the County will obtain any additional R/W or easements.
Driveways serving the park will need to be redesigned. Trees in the area of the park will need to be
removed. We will need to relocate the proposed fiber optic line along this corridor. This will also
require updating the SWPPP sheets. This proposal does not include a drainage permit based on the
other work at 69th Street not requiring one.
The work will involve modifying the model and regenerating the cross-sections to provide the data on
the work associated with the widening. The redesigns discussed above will also need to be
accomplished. We will also need to update the quantities, bid schedule and estimate. FDR emulsion
4450 W. Eau Gallie Blvd., Suite 232, Melbourne, FL 32934
Page 2
November 9, 2018
and cement quantities and additional base material will also need to be updated. We will also develop
a new base sheet for Lassiter to provide the striping changes.
SCHEDULE
With current work Toad we estimate this will take 6 to 7 weeks to complete the work from notice of
authorization
COMPENSATION
We will provide the requested services on a Lump Sum Cost, with estimated task breakdown below:
Additional Design Services:
Task
Design Services
Fee
Bowman
As listed in the above table
$19,776
Lassiter
As listed in the attached proposal
$9,360
Mark up on Subconsultants
$0
Total
$29,139
Sincerely,
Eric L. Flavel , PE, F -ASCE
Project Manager/Senior Engineer
Bowman Consulting
321.270.8993
eflavell(a�bowmanconsulting.com
Erik Juliano, PE,
Branch Manager
Bowman Consulting
321.270.8997
eiuliano(c�bowmanconsulting.com
4LT
Engineering
& .Planning
Via E-mail: (eflavell@bowmanconsulting.com)
Ref: 4371.00
June 1, 2019
Eric L. Flavell, P.E.
Project Manager
Bowman Consulting Group
4450 W Eau Gallie Blvd, Suite 232
Melbourne, FL 32934
Re: Indian River County, 58th Avenue Pavement Reclamation and Resurfacing Project — 57th Street to CR -510
— Additional Services (IRC Project No 1325) (FDOT SCOP FM No. 436416-1)
Dear Mr. Flavell:
Lassiter Transportation Group, Inc. (LTG) is pleased to offer the following proposal to provide ADDITIONAL
SERVICES for roadway and traffic engineering analysis and design services for the 58th Avenue Pavement
Reclamation and Resurfacing Project (the PROJECT) located in Indian River County, Florida. For the purposes
of this proposal, Bowman Consulting Group shall be referred to as the CLIENT. The Scope of Services (the
SCOPE) describing LTG's work effort to be conducted under this Agreement is presented below.
INTRODUCTION
It is our understanding that Indian River County (IRC) has requested additional Analysis & Plan Revisions after
the Final plan submittal. LTG's primary objective for the PROJECT is to revise the Signing and Pavement Marking
plans to reflect the changes requested in the comments received from the County dated Mar -19 received from the
CLIENT on 4/1/19. Specifically comments 30 through 36 and associated markups received on May 14, 2019 from
the IRC Traffic Engineer and the addition of left turn lanes at the Fairgrounds from station 546+82 to 563+65
(1,683') as requested on May 24, 2019 by the IRC Project Manager. LTG will also update the design files for the
Signing and Pavement Markings to reflect changes made by the CLIENT in response to the County's comments
that are typically reflected on those plans. No revisions shall be included that are not related to the comments and
associated markups received and the requested addition of the turn lanes at the Fairgrounds. Updates will 'be
made using the revised design files provided to LTG by the CLIENT. All work will be prepared in accordance with
generally accepted engineering practices for the design of the proposed roadway pavement marking and signing
improvements described above and as itemized in the staff hour estimation forms included herein by reference.
Tasks shown with zero hours are not included.
SCOPE OF SERVICES
Task 1 — Project Administration and General Tasks
Included in this task are the following items:
A. Administrative services necessary to set up and maintain the contract files and invoicing
B. Digitally Signed and Sealed Final Plans to submit to the AGENCIES and the CLIENT for bidding
C. Project Manager meetings (Phone conference with the CLIENT and/or COUNTY)
1450 W. Granada Blvd., Suite 2 • Ormond Beach, FL 32174 • Phone 386.257.2571 • Fax 386.257.6996
www.Ita-inc. us
Eric L. Flavell, P.E.
June 1, 2019
Page 2
Task 4 — Signing and Pavement Marking Analysis and Plans
LTG shall revise the FINAL signing and pavement marking plans (S&PM) for the full length of the project area (38
Plan Sheets) to reflect the changes requested in the comments received from the County dated Mar -19 received
from the CLIENT on 4/1/19. Specifically comments 30 through 36 and associated markups received on May 14,
2019 from the IRC Traffic Engineer and the addition of left turn lanes at the Fairgrounds from station 546+82 to
563+65 (1,683') as requested on May 24, 2019 by the IRC Project Manager. The revisions to the plans shall be
prepared in accordance with IRC comments and markups, FDOT's 2017 PPM, Design Standards 2017-2018, the
Manual on Uniform Traffic Control Devices (MUTCD), and Florida's Elder Road User Program. LTG shall prepare
the S&PM plans package to include the following:
• Key Sheet;
• Tabulation of Quantities (6);
• General Notes (1); and
• Plan Sheets (38).
All pavement markings will be labeled with their widths, color, and spacing. All regulatory, warning, and
directional signs will be shown indicating the corresponding locations. No lighted or multi -post signs are
anticipated. The Final plans will be delivered in AutoCAD format ata scale of 1" = 40' on 11" X 17" sheets.
SCHEDULE
LTG shall initiate the work effort immediately upon receipt of a properly executed contract/agreement. LTG shall
develop Final Signing & Pavement Marking plans in accordance with a mutually acceptable schedule that is
developed upon receipt of a Notice to Proceed (NTP). It is anticipated that the PROJECT will take one (1) month
to complete after receipt of the NTP, and updated design file information from the CLIENT. Delays incurred due to
additional comments and plan revisions unrelated to this SCOPE, permitting agencies or other circumstances out
of the control of LTG will require SCHEDULE adjustments and additional compensation.
COMPENSATION
Task
Fee
Task 1 - Project General and Project Common Tasks
$ 1,850.00 ,
Task 4 - Signing & Pavement Markings
$ 7,510.00
Total
$ 9,360.00
The fees and tasks are detailed in Attachment A of this proposal.
Any revisions to the SCOPE shall constitute ADDITIONAL SERVICES and will require modifications to the
COMPENSATION and SCHEDULE and must be mutually agreed to by LTG and the CLIENT in writing.
Revisions to the SCOPE may be conducted on a fixed -fee basis, if a fixed SCOPE can be determined, or on a
time -and -expenses basis according to LTG's Standard Hourly Rate Sheet (see original agreement) as shall be
mutually agreeable to LTG and the CLIENT. Payment to LTG of fees under this contract must be kept current in
order for LTG to continue work under this agreement as identified in LTG's Terms of Agreement (see original
agreement).
RESPONSIBILITIES OF THE CLIENT
The CLIENT shall be required to perform the following in order for LTG to maintain the PROJECT SCHEDULE:
Engineering
& Planning
Eric L. Flavell, P.E.
June 1, 2019
Page 3
• Provision to LTG of a properly executed contract PRIOR to LTG performing services identified;
• Updated Design Files reflecting the revisions requested by the County and agreed to by the CLIENT;
• Written approval by the CLIENT of any modifications to the SCOPE required of LTG;
• Timely payment of invoices as described in Attachment C;
• Advanced notice of meetings requiring LTG staff attendance (by phone only); and
• Provision to LTG of all required topographic survey, DTM models, geotechnical borings, utility information
(locations, coordination and relocations) necessary for design of the proposed improvements. Topographic
survey is to be provided with a topographic data file export either in .DAT format or as an ASCII file with
headers and a row for each data point. Each data point shall include the Name, Northing, Easting, Elevation,
and Code for import into AutoCAD.
SERVICES NOT INCLUDED
In addition to any other task not specifically identified in the SCOPE, the items listed below would constitute
ADDITIONAL SERVICES and would require written mutual authorization, including changes to the SCHEDULE
and COMPENSATION, by LTG and the CLIENT prior to initiation of said additional work:
• Preparation of more than a single plans package;
• Pavement Design;
• Pavement Cores;
• Cross Slope Correction;
• Re -design and revisions due to site plan revisions or requested changes in design concept, layout or scope;
• Appraisal services;
• Design services outside of the project limits;
• Drainage and stormwater treatment design and permitting;
• Stormwater modeling and Critical Storm analysis;
• SJRWMD permitting, except for the permit determination letter;
• Indian River County permitting;
• FDOT Permitting;
• Federal Emergency Management Agency (FEMA) permitting;
• United States Army Corps of Engineers (USACOE) permitting;
• Site specific Traffic Control design, plans and lane closure calculations;
• Landscaping plans;
• Historical preservation permitting;
• Archeological permitting;
• Federal Highway Administration (FHWA) coordination or involvement;
• Federal Aviation Administration (FAA) Coordination;
• Utility coordination services;
• Utility relocation or design;
• Florida Department of Environmental Protection (FDEP) Potable water and wastewater permitting;
• Construction staking;
• Aerial photography;
• Permit application fees;
• Wetland mitigation and fees;
• Surveying and mapping services;
• As -built Drawing preparation;
• Geotechnical engineering; and
• Subsurface utility engineering (SUE)
4LTG
Engineering
& Planning
Eric L. Flavell, P.E.
June 1, 2019
Page 4
ACCEPTANCE OF TERMS
If you are in agreement with this proposal for ADDITIONAL SERVICES, please sign below and return the
authorization to mneimant Itq-inc.us
Sincerely,
LTG, INC.
Mark P. Neiman, PE
Sr. Project Manager
c: Eric L. Flavell, P.E., Bowman Consulting Group (eflavell@bowmanconsulting.com)
In signing, the signatory affirms that he/she is duly authorized, on behalf of the CLIENT, to enter into this
ADDITIONAL SERVICES AGREEMENT, does hereby accept the increased scope, schedule and associated fee
amount and authorize LTG to commence with the analysis as described above. He/She further understands that
the Terms and Conditions of the original agreement apply to this supplemental agreement.
Eric L. Flavell, P.E., Bowman Consulting Group, Ltd.
Date
LTG Engineering
& Planning