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HomeMy WebLinkAbout05/21/2019Indian River Indian River 1801 Vero Meeting Tuesday, Commission Board of County County Florida County Administration Complex 27th Street, Building A Beach, Florida, 32960-3388 www.ircgov.com VER 7r1--- It& o•C Minutes - Final May 21, 2019 9:00 AM Chambers Commissioners Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Rhonda D. Zirkle, Deputy Clerk lbw • Board of County Commissioners Meeting Minutes - Final May 21, 2019 1. CALL TO ORDER 2. ROLLCALL Present: 4 - Chairman Bob Solari Vice Chairman Susan Adams Commissioner Peter O'Bryan Commissioner Tim Zorc Absent: 1 - Commissioner Joseph Flescher 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Reverend Jack Diehl, Our Savior Lutheran Church 3. PLEDGE OF ALLEGIANCE Commissioner Tim Zorc 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS Deletion: Item 15.B.2.Work Order No. 1 to Kessler Consulting, Inc., for Solid Waste Composition Study Addition: Item 10.B.1. Request to Speak by Doug Bournique A motion was made by Commissioner O'Bryan, seconded by Commisioner Zorc, to approve the Agenda, as amended. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Absent: 1 - Commissioner Flescher 5. PROCLAMATIONS and PRESENTATIONS S.A. 19-0429 Presentation of Proclamation Recognizing Memorial Day, 2019 Recommended Action: Read and present Attachments: Proclamation Commissioner O'Bryan read and presented the Proclamation to Jim Romanek, Michelle Dale, and Marty Zickert of the Veterans Council of Indian River County. Mr. Romanek spoke on the Memorial Day Ceremony to take place at the Memorial Island Sanctuary in Vero Beach. Ms. Dale was recognized as the President of the American Gold Star Mothers of Indian River County, and Commissioner O'Bryan told of her recent appointment as the 2nd Vice President of the Florida Chapter of American Gold Star Mothers. Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final May 21, 2019 Read and Presented 5.B. 19-0320 Presentation of Proclamation Recognizing the Ribbon -Cutting Ceremony for the Expansion of the Gifford Youth Achievement Center Recommended Action: Read and Present Attachments: Proclamation Vice Chairman Adams read and presented the Proclamation to Freddie Woolfork, Director of Public Relations and Facilities Operations at the Gifford Youth Achievement Center (GYAC), who was present with representatives from the GYAC staff and Board of Directors. Mr. Woolfork provided an update on the Dream Weaver Capital Campaign. Read and Presented 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0425 Household Hazardous Waste and Electronics Recycling Event on June 1, 2019 Recommended Action: For informational purposes only - no action required Attachments: Staff Report Chairman Solari announced the Household Hazardous Waste and Electronics Recycling Event. No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Absent: 1 - Commissioner Flescher 8.A. 19-0423 Checks and Electronic Payments May 3, 2019 to May 9, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of May 3, 2019 to May 9, 2019 Attachments: Finance Department Staff Report Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final May 21, 2019 Approved 8.B. 19-0417 Amendment Number 1 to the Agreement for Professional Services 45th Street Improvements (IRC -1722) - RFQ 2018012 Recommended Action: Staff recommends approval of Amendment Number 1 to the Agreement for Professional Services with Masteller & Moler, Inc. authorizing the professional services as outlined in Exhibit A and authorize the Chairman to execute Amendment Number 1 on their behalf for a lump sum amount of $43,500.00. Attachments: Staff Report Amendment Number 1 to Agreement for Professional Services Approved staffs recommendation 8.C. 19-0418 Work Order No. 3 - Atkins North America, Inc. IRC -1712 - Wabasso Fishing Pier Demolition Project Recommended Action: Staff recommends the Board of County Commissioners approve Work Order No. 3 to Atkins North America, Inc. authorizing the construction services as outlined in Exhibit A, and requests that the Board authorize the Chairman to execute Work Order No. 3 on their behalf for a not -to -exceed amount of $44,878.00. Attachments: Staff Report Work Order Number 3 Approved staffs recommendation 8.D. 19-0420 Approval of Work Order No. GKE 1 with GK Environmental, Inc. for Environmental Permitting, Gopher Tortoise Surveys, Gopher Tortoise Relocation Services, and Landscaping Design Assistance Services for the Moorhen Marsh Low Energy Aquatic Plant System (LEAPSTM) Recommended Action: Staff recommends the Board of County Commissioners approve Work Order No. GKE 1 with GK Environmental, Inc., and authorize the Chairman to execute the Work Order on behalf of the County. Attachments: Staff Report Work Order No. GKE 1 Approved staffs recommendation 8.E. 19-0421 Approval of SJRWMD Cost -Share Grant for Moorhen Marsh Low Energy Aquatic Plant System Staff recommends that the County Commission approve the Cost -Share Agreement and authorize the Chairman to execute it on behalf of the County Recommended Action: Indian River County Florida Page 3 c Board of County Commissioners Meeting Minutes - Final May 21, 2019 Attachments: Staff Report Cost -Share Agreement with SJRWMD (Contract #34516) IRC Grant Form Approved staffs recommendation 8.F. 19-0424 Authorization to Negotiate - RFP 2019030 Vending Services Recommended Action: Staff recommends the Board approve the committee's acceptance of the single proposal and authorize negotiations with Florida Division of Blind Services, with an agreement to be brought to the Board for approval. Attachments: Staff Report 8.G. 19-0428 Approved staffs recommendation Bruce Scully and Sylvia Rose's Request for Release of a Portion of an Easement at 6645 46th Drive (Crystal Falls of Vero Subdivision) Recommended Action: Staff recommends that the Board, through adoption of the resolution, approve release of the two foot portion of the ten foot rear yard maintenance easement described in the resolution. Attachments: Staff Report Maps of Easement Proposed Resolution Approved Resolution 2019-036, releasing a portion of an easement on Lot 73, Crystal Falls of Vero Subdivision. 8.H. 19-0430 26th Street - Advance Acquisition of Right -of -Way 2625 58th Court, Vero Beach, FL 32966 Owner: Thomas G. Crouch & Therese B. Crouch Recommended Action: Staff recommends the Board approve $18,300.00 for the purchase of 0.06 acres of property located at 2625 58th Court, Vero Beach, FL 32966, the replacement of vegetation, replacement costs of existing irrigation, and attorney's fees, and authorize the Chairman to execute the purchase agreement on behalf of the Board. Attachments: Staff Report Purchase Agreement Approved staffs recommendation 8.1. 19-0433 Award of Bid No: 2019054 - Dunes and Lakes Courses Golf Cart Concrete Path Repairs Recommended Action: Staff recommends that the project be awarded to Summit Construction of Vero Indian River County Florida Page 4 cr, Board of County Commissioners Meeting Minutes - Final May 21, 2019 Beach, LLC, and recommends that the Board of County Commissioners approve the sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required Public Construction Bond and certificate of insurance, and after the County Attorney has approved the agreement as to form and legal sufficiency Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.J. 19-0436 Release of Demolition Lien Recommended Action: Authorize the Chairman to execute the Release of Lien for sending to Red Bird Investments LLC who will be responsible for recording the Release of Lien in the Public Records of Indian River County, Florida. Attachments: Staff Report RELEASE OF LIEN Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS 10.B.1. Request to Speak from Doug Bournique (Clerk's Note: This item was added to the agenda.) Doug Bournique, 1145 Pegasus Place, spoke on the anticipated tourism at the Fellsmere Water Management Area, and requested a letter of support from the Board to be sent to Dr. Ann Shortell, Executive Director, St. John's River Water Management District, for the Boat Ramp Project. It was the consensus of the Board that the Chairman would execute a letter of support to Dr. Ann Shortell. Presented C. PUBLIC NOTICE ITEMS 10.C.1. 19-0409 Public Notice of Scheduled Executive Session: Indian River County Sheriff Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final May 21, 2019 Recommended Action: Loar has scheduled an Executive Session with the Board of County Commissioners on May 28, 2019, at 9:30 a.m., about the Indian River County Sheriffs IUPA Collective Bargaining Agreement. This meeting is Exempt from F.S. 286.011 requirements, and is not a Public Meeting. Public Notice Item - No Action Required Attachments: Executive Session Request Dated May 10. 2019 10.C.2. 19-0419 Recommended Action: No Action Taken or Required Public Notice of Public Hearing Scheduled for June 11, 2019: County Initiated Request to Amend (Update) the Text of the Capital Improvement and Transportation Elements of the County's Comprehensive Plan (Legislative) Public Notice Item Only - No Action Required Attachments: Staff Report County Attorney Dylan Reingold read the Public Notices into the record. No Action Taken or Required 11. COUNTY ADMINISTRATOR MATTERS 46, 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works G Utilities Services 12.G.1 19-0427 Utility Construction Standards, May 2019 Recommended Action: Staff recommends that the Board of County Commissioners approve adoption Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final May 21, 2019 tir of the Indian River County Department of Utility Services Water, Wastewater, and Reclaimed Water Construction Standards - May 2019, as presented Attachments: Staff Report Attachment A - List of Revisions to Standards Director of Utility Services Vincent Burke presented the May 2019 Utility Construction Standards Update. He made mention that the proposed revisions were sent to local developers and engineering firms for feedback via email on February 20, 2019. He concluded that no comments have been received to date. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Absent: 1 - Commissioner Flescher 12.6.2. 19-0434 West Regional Wastewater Treatment Facility Hydro Cleanse Installation and Upgrades Recommended Action: The staff of Indian River County Department of Utility Services recommends that the Board of County Commissioners (BCC) waive the requirement for bids and approve the MKI Services proposal to permanently install the GritCleanse Unit with upgrades as outlined in the proposal received. Staff also recommends the BCC authorize the Purchasing Division to issue a purchase order to MKI Services in the amount of $119,325 Attachments: Staff Report MKI Services Proposal Director of Utility Services Vincent Burke used a PowerPoint Presentation to deliver the pilot program test results from the new technology Hydro International GritCleanse unit, and noted that the pilot program was provided by Moss Kelly International (MKI Services) and Hydro International at no cost to the County as a possible alternative to repairing the two SlurryCup/Grit Snail units. Director Burke reported the benefits of cleaner and dryer grit and the reduced level of organic material in the final product. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Absent: 1 - Commissioner Flescher 12.G.3. 19-0438 North Sebastian Septic to Sewer (S2S) Phase 1, Final Completion and the Indian River County Florida Page 7 • Board of County Commissioners Meeting Minutes - Final May 21, 2019 adoption of Resolution No. IV Recommended Action: Staff requests authorization from the Board of County Commissioners for the following: a. Adopt Resolution IV and the Final Assessment Roll; b. For benefitting parcels above in Final Assessment Roll, allow property owners to finance the capital cost up to 10 years, payable in ten equal yearly installments at an annual interest rate of 2.00% as approved by BCC; and, c. Approve application for Payment No. 6, Final Pay, in the amount of $113,897.49, to Timothy Rose Contracting, which will release any further obligations of the County from the Contractor Attachments: Staff Report As -built Resolution and Final Assessment Roll Change Order No 1 - Final Pay Application No 6 Assessment Area Map Through the use of a PowerPoint Presentation, Utility Services Director Vincent Burke presented the history of the North Sebastian Septic to Sewer Phase 1 Project, along with providing the details of the Impact Fee Incentive Schedule and the optional financing, to be mailed to the benefitting property owners via certified mail following the Board's approval. Commissioner O'Bryan made mention that the project came in under the budgeted amount, and commended the work of Director Burke and his staff, and Timothy Rose Contracting, Inc. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve staffs recommendation and Resolution 2019-037, certifying "as -built" costs in connection with a sewer main extension to serve certain properties along the east side of U.S. Highway 1 between 13230 and 14410 U.S. Highway 1, and including 12920 and 12950 U.S. Highway 1 within the unincorporated boundary of Indian River County; and certain properties along the east side of U.S. Highway 1 within the municipal boundary of the City of Sebastian between 13100 and 1614 U.S. Highway 1, including certain properties along Jackson Street, Madison Street, Davis Street, N. Central Avenue (South of Jackson Street) and including 1637 and 1727 N. Indian River Drive (North Sebastian Septic to Sewer [S2S] Phase 1 Project); providing for formal completion date and date for payment without penalty and interest. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Absent: 1 - Commissioner Flescher 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final May 21, 2019 A. Commissioner Bob Solari, Chairman B. Commissioner Susan Adams, Vice Chairman C. Commissioner Joseph E. Flescher D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc Commissioners Open Dialogue 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District 15.A.1. 19-0426 Recommended Action: The Board reconvened as the Board of Commissioners of the Emergency Services District. The minutes will be approved at an upcoming Emergency Services District meeting. Approval of Affiliation Agreement Renewal between Eastern Florida State College and Indian River County Emergency Services District. Staff recommends approval of the first one (1) year extension of the Affiliation Agreement between Eastern Florida State College and Indian River County Emergency Services District. Attachments: Staff Report First Extension Affiliation Agreement IRCESD and EFSC A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Absent: 1 - Commissioner Flescher B. Solid Waste Disposal District The Board reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. 15.B.1. 19-0411 Approval of Minutes Meeting of March 26, 2019 Recommended Action: Approve Attachments: Meeting Minutes Tuesday, March 26, 2019 Indian River County Florida Page 9 c • c Board of County Commissioners Meeting Minutes - Final May 21, 2019 A motion was made by Vice Chairman Adams, seconded by Commissioner Zorc, to approve the Meeting Minutes of March 26, 2019. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Absent: 1 - Commissioner Flescher 15.8.2. 19-0439 Work Order No. 1 to Kessler Consulting, Inc., for Solid Waste Composition Study Recommended Action: Solid Waste Disposal District staff recommends that its Board approve the following: a) Authorize and approve Work Order No. 1 with Kessler Consulting, Inc. in the amount of $34,400 to provide a solid waste composition study; and, b) Authorize the Chairman to execute the same, as presented (Clerk's Note: This item was deleted from the agenda.) Deleted C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 9:35 a.m. Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes — Final May 21, 2019 ATTEST: Jeffrey IF t, /BA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: otc& acie Deputy Clerk BCC/RDZ/2019 Minutes Bob Solari, Chairman Approved: July 16 , 2019 Indian River County Florida Page 11