HomeMy WebLinkAbout1/17/1995MINUTE9"LTTACHED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
REGULAR MEETING
TUESDAY, JANUARY 17, 1995
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Kenneth R. Macht, Chairman ( Dist. 3 )
Fran B. Adams, Vice Chairman (Dist. 1)
Richard N. Bird ( Dist. 5 )
Carolyn K. Eggert ( Dist. 2 )
John W. Tippin (Dist. 4)
9: 00 A. M. 1. CALL TO ORDER
2. INVOCATION -
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
3. PLEDGE OF ALLEGIANCE - Comm. Richard N. Bird
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Added 8-13 Security at Courthouse
Deleted 9-8-2 Defer
Added 9-B-3 Extension to finalization.of study of Jungle Trail
Added 13-A-1 Motor Voter Registration
Added 13-A-2 Meeting in Jacksonville (Water Management Review)
S. PROCLAMATION AND PRESENTATIONS
Adoption and Presentation of Proclamation Designating
Jan. 19 - 22, 1995 as Fellsmere Frog Leg Festival Days
6. APPROVAL OF MINUTES
None
7. CONSENT AGENDA
A. Received 6 Placed on File in Office of Clerk to
the Board: Report of Convictions, Dec., 1994
B. Occupational License Fees Collected During
Month of December, 1994
( memorandum dated January 5, 1995 )
C. Changing the Interest Rate on Petition Paving
and Utility Assessment Projects
( memorandum dated January 5, 1995 )
D. Release of Utility Liens
(memorandum dated January 10, 1995)
E. I . R. C., Dept. of Utility Services' Request for
Site Plan and Special Exception Use Approval
Extension
( memorandum dated January 6, 1995 )
F. Final Plat Approval & Public R -O -W Dock License
Agreement for River Boat Club S/D
( memorandum dated January 9, 1995 )
7. CONSENT AGENDA (cont'd.) :
G. Semi -Annual Bond Review
(memorandum dated January 6, 1995)
H. Award Bid #5038 / Blood Pressure Monitors
( memorandum dated January 4, 1995 )
I. IRC Bid #5036 / Surplus Sale
( memorandum dated December 30, 1994 )
J. Community Services Block Grant
Housing Consulting Program Application
(memorandum dated January 5, 1995)
K. M.A.C.E. Grant (Multi -Agency Drug Enforcement
Unit)
( memorandum dated January 11, 1995 )
S. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
CLERK OF COURT: Shelving in New Courthouse
(memorandum dated January 11, 1995 )
9:05 a.m. 9. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
B. PUBLIC DISCUSSION ITEMS
1. Request by Helen L. Gregory to Voice Her
Concerns Regarding Property Located at
4706 30th Ave.
( letter dated January 11, 1995 )
2. Request by Frank Zorc for Continuation of
Discussion Re: Application of Public Records
Law to Ad Valorem Tax Exemption Application
( continuation from meeting of 11-15-94)
backup provi ed arately)
10. COUNTY DMI ISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
Consideration of an Alternative Location for
the Feb. 7, 1995 BCC Meeting
(memorandum dated January 11, 1995 )
B. EMERGENCY SERVICES
None
C. GENERAL SERVICES
1. IRC Courthouse Project Change Order #15
( memorandum dated January 9, 1995) --
2. IRC Courthouse Project Change Order #16
( memorandum dated January 9, 1995) _
11. DEPARTMENTAL MATTERS (cont'd.1:
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
F. PERSONNEL
None
G. PUBLIC WORKS
None
H. UTILITIES
25th Ave. Water Line ( South of 12th St.)
Change Order No. 1 and Final Pay Request
( memorandum dated January 10, 1995 )
12. COUNTY ATTORNEY
- None
13. COMMISSIONERS ITEMS
A. CHAIRMAN KENNETH R. MACHT
B. VICE CHAIRMAN FRAN B. ADAMS
C. COMMISSIONER RICHARD N. BIRD
D. COMMISSIONER CAROLYN K. EGGERT
Proposed IRC HRS Fund Cut
E. COMMISSIONER JOHN W. TIPPIN
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
None
B. SOLID WASTE DISPOSAL DISTRICT
1. Approval of Minutes - Meeting of 12-6-94
2. Grove Fruit Harvest
( memorandum dated January 9, 1995 )
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15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE
MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING
MAY CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT IADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
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Tuesday, January 17, 1995
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, January 17,
1995, at 9:00 a.m. Present were Kenneth R. Macht, Chairman; Fran
B. Adams, -Vice Chairman; Richard N. Bird; Carolyn K. Eggert; and
John W. Tippin. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and Barbara
Bonnah, Deputy Clerk.
The Chairman called the meeting to order, and Commissioner
Bird led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EVIERGENCY ITEMS
Chairman Macht requested the following additions to the
Agenda:
8-B Security at Courthouse
13-A-1 Discussion regarding Motor Voter registration.
13-A-2 Meeting in Jacksonville (Water Management District
Commission).
Chairman Macht advised that Mr. Frank Zorc has requested that
Item 9-B-2 be deferred.
Administrator Chandler requested the addition as Item 9-B-3,
the request for an extension on the FDOT plan on the northern
portion of Jungle Trail.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously made the
above changes in today's Agenda.
PROCLAMATION- FROG LEG FESTIVAL DAYS
Chairman Macht read aloud the following proclamation and
presented it to Fellsmere Mayor Robert Baker:
1
January 17, 1995
NOW UM ('+SCC 9i
_I
PROCLAMATION
FROG LEG FESTIVAL DAYS
WHEREAS, the annual Fellsmere Frog Leg Festival will be
held on January 19th through January 22nd; and
WHEREAS, this Festival showcases local culinary skills
resulting in frog legs that are unsurpassed; and
WHEREAS, the fame of this Festival has reached beyond
the borders of the county and state; and
WHEREAS, this Festival has over the years attracted
thousands of visitors and tourists to the area; and
WHEREAS, it is appropriate to recognize this festival as a
premier event in Indian River County;
NOW, THEREFORE, be It Proclaimed by the Board of
County Commissioners of Indian River County, Florida that the
period of January 19th through January 22nd, 1995, is hereby
proclaimed as:
FELLSMERE FROG LEG FESTIVAL DAYS
APPROVED and ADOPTED on January 17 , 1995.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN"IVER COU`NTY
By �, , . _.. .. l`c_ _!•fit
;! Kenneth R. Macht
Chairman
CONSENT AGENDA
Commissioner Tippin requested that Item 7-C be pulled from the
Consent Agenda for discussion.
A. Reports
Received & Placed on File in Office of Clerk to the Board:
Report of Convictions, December, 1994
2
January 17, 1995 MIR,
914 ma 9
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B. Occupational License Fees Report - December, 1994
The Board reviewed the following memo dated 1/5/95:
MEMORANDUM
TO: Board of County Commissioners
FROM: Karl Zimmermann, Tax Collector
SUBJECT: Occupational Licenses
DATE: January 5, 1995
Pursuant to Indian River County Ordinance No. 86-59, please be
informed that $4,683.65 was collected in occupational license taxes
during the month of December 1994, representing the issuance of
183 licenses.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously accepted
the above report.
C. Change of Interest Rate on Petition Paving and Utility Assessment
Projects
The Board reviewed the following memo dated 1/5/95:
TO: Members of the Board
of County Commissioners
DATE: January 5, 1995
SUBJECT: CHANGING THE INTEREST RATE ON PETITION PAVING AND UTILITY
ASSESSMENT PROJECTS - CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
Assessment interest rates are scheduled to be set on an annual basis in January of each year. For
the 1994 calendar year the assessment interest rate was 8% because the prime rate was only 6% at
the time. The prime interest rate in the Wall Street Journal today is 8 1/2% which would mean we
would charge an assessment interest rate of 10 1/2% for 1995.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the change in the interest rate
to 10 '/2% effective immediately.
3
January 17, 1995
P
I
Commissioner Tippin questioned the proposed interest rate
increase, and OMB Director Joe Baird explained that our policy has
been to change the interest rate every January 1 to 2% over prime
rate. Presently, the prime rate is 8-1/2%, which would mean we
would charge an assessment interest rate of 10-1/2 percent for
1995. The County does not want to get into the banking business
and we don't want to take business away from the banks. However,
we need to recover the cost of doing business. We are doing this
for people who cannot obtain financing, and we feel it is a
reasonable rate.
Commissioner Tippin stated that he would go along with it if
it always has been our policy.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the change in interest rate to 10-1/2 percent
effective immediately.
A Release of Utility Liens
The Board reviewed the following memo dated 1/10/95:
TO: BOARD OF COUNTY COMMISSIONERS
CZ�
FROM: Lea R. Keller, CLA, County Attorney's Office
DATE: January 10, 1995
RE: RELEASE OF UTILITY LIENS
The attached lien -related items are in proper form for the Board of
County Commissioners to authorize the Chairman to sign so that they can
be recorded. The names and projects are:
1. Satisfactions of Impact'Fee Extensions:
BEALL
GILLESPIE
PALAU
PAQUETTE
PETERSON
RENO
2. AlA/North Beach Water Assessment:
GRIFFIN
3. Citrus Gardens Water Assessment:
GILLESPIE
4 WK 9 a
January 17, 1995
4. Shady Oaks Water Assessment:
BIRNHAK/SIRMANS
BUHLER
S. Phase I Water Special Assessment:
LUSSIER
TAUGHER
6. Phase III Water Special Assessment:
LIGAMMARI
MOCZYDLOWSKI
7. Phase V Water Special Assessment:
FLECKENSTEIN
McCULLERS
SERRA
SMITH
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the release of the above listed utility liens as
recommended by staff.
LIEN RELATED DOCUMENTS ARE ON FILE
IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY
E. Utilities' Request for Site Plan and Special Exception Use Approval
Extension
The Board reviewed the following memo dated 1/6/95:
TO: James Chandler
County Administrator
DIV ON HEAD CONCURRENCE:
obert M. Keatiqg, AI
Community DeveldpmentVirector
THROUGH: Stan Boling,AAICP
Planning Director
FROM: John W. McCoy, AICP �M
Senior Planner, Current Development
DATE: January 6, 1995
SUBJECT: Indian River County, Department of Utility Services'
Request for Site Plan and Special Exception Use Approval
Extension
5
January 17, 1995
I
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of January 17, 1995.
DESCRIPTION AND CONDITIONS:
On December 14, 1993, the Board of County Commissioners approved a
special exception use request submitted by Masteller & Moler, Inc.,
on behalf of the Indian River County Department of Utility
Services. The special exception use conditional approval, and
corresponding major site plan conditional approval, were given to
allow expansion of the North County Wastewater Treatment Plant
located at 5150 77th Street.
The original expiration date of the approvals was December 14,
1994. Indian River County Department of Utility Services is
requesting that the Board grant an extension to the special
exception use and site plan approval expiration date. Due to a
shift in priorities, Indian River County Department of Utility
Services has been unable to commence construction. While the
county's LDRs have been amended since the project was approved, the
amendments would not substantially affect this special exception
and site plan approval. The request to extend the site plan and
special exception use approval may be granted since it was
submitted prior to the December 14, 1994 expiration date. The
Board of County Commissioners may now act upon this request,
granting the maximum 1 year extension allowed pursuant to the LDRs .
ANALYSIS:
The members of the Technical Review Committee (TRC) have now
reviewed the request and concur that the LDR changes that would
apply to a new application for the project are not significant
enough to require any site plan revisions or redesign. All
Technical Review Committee (TRC) staff members have recently
signed -off on the applicant's request for extension of the special
exception use and site plan approval.
As allowed under the provisions of the site plan ordinance, Indian
River County Department of Utility Services is requesting the
maximum one year extension of the special exception use and site
plan approval expiration date. Pursuant to the applicable site
plan regulations, the Board of County Commissioners may approve,
approve with conditions, or deny the requested extension. In
staff's opinion, the request should be granted.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners approve
Indian River County Department of Utility Services' request for a
one (1) year extension of the special exception use and site plan
approval dates. The new special exception use approval and site
plan approval expiration dates will be December 14, 1995. All
conditions applied to the original approvals shall apply.
6
January 17, 1995
M M M
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously granted a
one year extension of the special exception use and
site plan approval dates to December 14, 1995, as
recommended by staff.
F. Final Plat of River Boat Club/Dock License Agreement
The Board reviewed the following memos dated 1/13/95 and
1/9/95:
TO: The Board of County Commissioners
FROM: William G. Collins II - Deputy County Attorney
DATE: January 13, 1995
SUBJECT: Final Plat of River Boat Club/Dock License Agreement
On page 25 of your agenda for the January 17, 1995 meeting is a License
Agreement between the County and the River Boat Club Property Owners
Association, Inc. Paragraph 6 provides for liability insurance naming the
County as an additional insured in the amount of $5,000,000.00. The license
does not become effective until licensee obtains minor site plan approval for
a multi -slip common dock facility accessory to the subdivision. I have had
discussion with Mr. Henry Muller, the developer, regarding the amount of
the insurance. He would like to leave open the possibility of amending
paragraph 6 of the License Agreement to some lower amount in the event
that they cannot get a site plan approved for 20 docks as originally
contemplated. In the event some lesser number is approved, we may be
proposing to the Board a modification to that paragraph to lower the
insurance amount to $300,000.00 per dock for whatever site plan is
approved. $300,000.00 is the insurance amount for all single dock license
agreements along Calcutta Drive.
7
January 17, 1995
J
TO: James E. Chandler
County Administrator
DIV SION HEAD CONCURRENCE:
Robert M. Kea i g, B P
Community Developmen Director
THROUGH: Stan Boling,3AICP
Planning Director
FROM: Eric Blades
Staff Planner, Current Development
DATE: January 9, 1995
SUBJECT: Final Plat Approval & Public Right -of -Way Dock License
Agreement for River Boat Club Subdivision
SD-90-11-20/IRC #93100175-001
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of January 17, 1995.
DESCRIPTION AND CONDITIONS:
River Boat Club is a 20 lot subdivision developed on a 6.79 acre
site (resulting density = 2.95 units/acre) located on the northeast
corner of U.S. Highway 1 and Durrance Road. The subject site is
zoned RM -60 Multi -Family (up to 6 units per acre) and has a land
use designation of L-2, Low Density 2 (up to 6 units per acre) .
The plat will create 20 lots and will establish 95th Street as a
county road (see attachment #3). A portion of 95th Street is
currently known as Durrance Road.
On September 13, 1990, the Planning and Zoning Commission granted
preliminary plat approval for the River Boat Club Subdivision, and
a land development permit was subsequently issued. The project's
required subdivision improvements have now been constructed, but a
small amount of paving work remains to be performed to the
satisfaction of county standards. Therefore, the applicant has
"bonded -out" to guarantee the satisfactory completion of the
remaining work to be performed. Henry Muller, on behalf of River
Boat Club Associates Partnership, is now requesting final plat
approval, and has submitted the following:
1. A plat in conformance with the originally approved preliminary
plat and the approved preliminary plat modifications.
2. A certificate of completion which certifies that all
constructed required subdivision improvements have been
completed and are acceptable.
3. A contract for construction of Required Subdivision
Improvements not yet completed at this time, and corresponding
posted security.
8
January 17, 1995 baa 94` ''`
4. A warranty and maintenance agreement approved by the County
Attorney's Office, and required surety.
In addition to the final plat request, the applicant is also
requesting approval of a license agreement with the county to use
a portion of the to -be -platted 95th Street road right-of-way for
private boat dock purposes. Staff has reviewed this request and
has drafted an agreement. For convenience, the final plat and dock
license agreement requests are addressed in this one agenda item.
ANALYSIS:
•Final Plat
Since the September 13, 1990 approval of the initial preliminary
plat, former project owner Corporate Life Insurance requested and
received approval to modify the preliminary plat. Pursuant to
provisions of section 913.07 pertaining to modifications of an
approved preliminary plat and land development permit, the Planning
and Zoning Commission approved a request to modify the River Boat
Club preliminary plat at its regular meeting of November 18, 1993.
The preliminary plat and land development permit modifications
increased the number of lots from 19 to 21, redesignated a
recreational tract as a stormwater tract, and reconfigured lot 1 to
create a recreational tract. Since then, ownership of the subject
site has changed hands. The new owner, River Boat Club Associates
Partnership, has requested and staff has approved a preliminary
plat modification to reduce the number of lots from 21 to 20 and
eliminate the recreation tract by reconfiguring Lot 1. Staff has
determined that the submitted final plat is in conformance with the
approved preliminary plat and approved modifications.
The developer has obtained a land development permit for
construction. All of the required subdivision improvements have
been substantially completed by the developer, and the certificate
of completion has been issued contingent upon the applicant
"bonding -out" to guarantee completion of remaining work involving
paving of a portion of Durrance Road. The developer wishes to
proceed with recording the subdivision plat, and has "bonded -out"
for completion of the remaining subdivision improvements (see
attachment #4). A contract for construction of required
improvements and posted security have been submitted by the
developer and approved by the County Attorney's Office. Also, the
developer has executed a warranty maintenance agreement (attachment
#5) acceptable to the county attorney, to warranty publicly
dedicated roadway improvements. Along with the agreement, the
developer is submitting surety in the form of a mortgage on one of
the subdivision lots. This surety arrangement is acceptable to
public works staff and the County Attorney's Office. With these
documents, the developer has guaranteed completion of the remaining
improvements, performance of publicly dedicated roadway
improvements, and has complied with the appropriate requirements to
obtain final plat approval.
•Dock License Agreement
In the past, the county has approved dock license agreements where
property owners are allowed some use of public right-of-way that
�7
January 17, 1995 mN, 94 99
lies between their property and county riparian land for the
construction and use of private docks. In the case of the River
Boat Club subdivision, the County Attorney's Office has prepared a
dock license agreement that is similar to such previous agreements
that allows for the future construction of docks for residents of
the River Boat Club subdivision. The River Boat Club agreement
addresses several issues, including annual license fees and
liability coverage. Please find attached a memo and proposed dock
agreement from Deputy County Attorney Will Collins (attachment #6).
The Attorney's Office recommendation to approve the agreement is
incorporated into staff's recommendation, which follows.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners:
1. Grant final plat approval for the River Boat Club Subdivision
plat, authorize the Chairman to execute the contract for
construction, accept the posted security to guarantee the
contract for construction, and accept the warranty and
maintenance agreement and corresponding mortgage surety.
2. Approve and authorize the Chairman to sign the dock license
agreement, with the following condition:
a. That prior to construction of any dock facilities, the
owner/developer shall apply for and obtain site plan
approval and all necessary development permits.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously granted
final plat approval for the River Club Subdivision
plat under the conditions listed in the above staff
recommendation.
CONTRACT FOR CONSTRUCTION & CASH DEPOSIT AND ESCROW AGREEMENT ARE
ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
DOCK LICENSE AGREEMENT WILL BE PLACED ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD WHEN PROPERLY EXECUTED AND RECEIVED
10
January 17, 1995 BOOK
94 PAGE 100
G. Semi -Annual Bond Review
The Board reviewed the following memo dated 1/6/95:
TO: James E. Chandler, County Administrator
THRU: Jack Price, Personnel Director
FROM: Beth Jordan, Risk Manager
DATE: 6 January 1995
SUBJECT: - Semi -Annual Bond Review
Please consider this item for the Board of County Commissioners' January 17. 1995,
consent agenda.
Background
Chapter 137.05, Florida Statutes, requires the Board of County Commissioners to review
the bonds of County officers twice annually. The Board last reviewed the bonds on June
15, 1994.
Analysis
We have reviewed copies of the bond for each Commissioner and Constitutional Officer
and, upon review, found them to be sufficient in keeping with the statutory requirements.
Recommendation
Following review, no further action is required of the Board.
proved for Agenda - Date
James E. Chandler, County Administrator
BJ/bj
11
January 17, 1995
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ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously accepted
the semi-annual bond review.
H. Award Bid #5038 -- Blood Pressure Monitors
The Board reviewed the following memo dated 1/4/95:
DATE: January 4, 1995
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Adm' istrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manage
SUBJ: Award Bid #5038/Blood Pressure Monitors
Division of EMS
BACKGROUND INFORMATION
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
VENDOR
Southeastern Emergency Equip.
Wake Forest, NC
Matrx Medical
Ballentine, SC
Aero Medical Supply
Longwood, FL
TOTAL AMOUNT OF BID
December 28, 1994
December 14, 21, 1994
Ten (10) Vendors
Three (3)
BID TOTAL
$ 9,437.40
$ 9,486.75
$10,325.00
$ 9,437.40
SOURCE OF FUNDS 114-253=526-037.24 Advanced Life Support
Equipment Maintenance
ESTIMATED BUDGET
RECOMMENDATION
$ 10,500.00
Staff recommends that the bid be awarded to Southeastern
Emergency Evui0ment as the lowest, most responsive and
responsible bidder meeting specifications as set forth in
the Invitation to Bid.
12
January 17, 1995 HOK 94 PA(,L- 102
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously awarded Bid
#5038 to Southeastern Emergency Equipment in the
amount of $9,437.40, as recommended by staff.
I. IRC Bid #5036/Surplus Sale
The Board reviewed the following memo dated 12/30/94:
DATE: December 30, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU:- James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: IRC Bid #5036/Surplus Sale
BACKGROUND INFORMATION:
The following equipment (attached list) has been declared
surplus to the needs of Indian River County.
ANALYSIS:
Staff recommends that authority be granted by the Board of
County Commissioners to declare these items surplus and
authorize its sale.
FUNDING:
The monies received from this sale will be returned to the
appropriate accounts.
RECOMMENDATION:
This will be placed on the Surplus Property Sale open to
the public as per State Statutes.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously declared
surplus the items specified by staff.
13
January 17, 1995
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J. Community Services Block Grant Housing Consulting Program
Application
The Board reviewed the following memo dated 1/5/95:
TO: The Honorable Members of the DATE: January 5, 1995 FILE:
Board of County Comiissioners
TMUGH: H. T. "Sonny" Dean, Di.recto
General Services
SUBJECT: Community Services Block Grant
Housing Consulting Program
- Application
FROM: Larola*F. B. Gamble * REFERENCES:
Executive Director
I.R.C. Housing Authority
It is recommended that the data herrn presented be given formal consideration by
the County Commission.
. oi:W 1R •4QN. •,,
The State of Florida's Department of Commmmity Affairs advised Indian River County
they will accept application for projects to be funded through the Community Services
Block Grant (CSBG) for local activities to assist low-income individuals. Section 675
(C) (1) (a) through (E) , Public law 97.-35, as amended, and Administrative Rule 9&-22,
Florida Administrative Code, provide the criteria for such projects. These grants will
be for a six-month period from April 1, 1995 through September 30, 1995, and the alloca-
tion for Indian River County to cover administrative costs is $6,116. Applications must
be postmarked no later than February 1, 1995.
The Indian River County Housing Authority is the nor -profit subgrantee for the
Indian River County Commissioners. The program covered under.this grant will provide
First Time Home Ownership consulting services which will activate purchasing funding
from goverranental sources.
The Indian River County Housing Authority will seek low -interest -rate loans for
this goal through Rural Economic and Community Develop mt, F.H.A., Florida Housing
Coalition, D.H.U.D. and the Florida Housing Finance Agency to obtain affordable land
and/or housing units for the very -low to lower-ino m e first-time Home Owner(s).
This program will be targeted for the entire Indian River County area. We plan on
assisting up to twenty (20) lower-income families, bringing hone ownership a reality.
ALTERNATIVE AMID ANALYSIS:
This is our 13th funding cycle under legislation passed by Congress which consoli-
dated various social programs into the block grant categories for administration by the
State and local governments, and funds not applied for from the Community Services Block
Grant Program will be redistributed among counties that make application.
REC CMUMm N Am FLMING:
We respectfully request the County Commission to authorize its Charman to execute
the COMMUnity Services Block Grant
Program Application for submission to Florida's
Department of Community Affairs along with the
required accompanying Resolution.
This Program will bring about affordable ha 'p for approximately20
famailies. The $6,116 Grant plus $2,697 of cash and In --kind contribution by te Housing
Authority assists us in this goal of hone ownership.
This program requires no additional County funds.
17
January 17, 1995 wK PA,,t 107
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously adopted
Resolution 95-12, authorizing the Chairman of the
Board to execute an application for a Housing
Consulting Program to assist low income families as
administered by the DCA.
APPLICATION IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
RESOLUTION NO. 95-12
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUN'T'Y, FLORIDA, AUTHORIZING TILE
CHAIRMAN OF THE BOARD TO EXECUTE AN APPLICATION
FORA HOUSING CONSUI,TTNG PROGRAM TO ASSIST LOW-
INCOME FAMILIES AS ADMINISTERED BY THE STATE OF
FLORID•A'S DEPARTMENT OF COMMUNITY AFFAIRS.
WHEREAS, the Board of County Commissioners of Indian River
County has reviewed this proposal and has received the recom-
mendation from the Executive Director of the Indian River County
Housing Authority,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman
and the Clerk of•the Board of County Commissioners are authorized
to execute the attached Application to the State of Florida's
Department of Community Affairs for a Community Services Block
Grant Program (CSBG).
The foregoing resolution was offered by Commissioner Eggert
who moved its adoption. The motion was seconded by Commissioner
Bird and, upon being put to a vote, the vote was as.follows:
Kenneth R. Macht, Chairman Aye
Fran 8. Adams, Vice Chairman Aye
Richard N. Bird, Commissioner Aye
Carolyn K. Eggert, Commissioner Aye
John W. Tippin, Commissioner Aye
The Chairman thereupon declared the resolution duly passed
and adopted this 17 day of January, 1995.
BOARD OF COUN .Y -coMMISSIO ERS
INDIAN RIV COUNTY, FLORI
By
Kenneth R. Macht, Chairman
ATTEST:
e 1c. to t A Board
77at.�. "U`tl.�e.�� ria ,C .
APPROVED}AS TO FCRM
AND LEGAL SUFFICIENCY
18
January 17, 1995 HOK 94 pv. -108
K. M.A.C.E. Grant (Multi -Agency Drag Enforcement Unit)
The Board reviewed the following memo dated 1/11/95:
TO: Members of the Board
of County Commissioners
DATE: January 11, 1995
SUBJECT: MJLC.E. GRANT (MULTI -AGENCY DRUG ENFORCEMENT UNIT)
CONSENT AGENDA
FROM: Joseph A Bair
OMB Director
DESCRIPTION AND CONDITIONS
Indian River County Sheriffs Department applied for Federal Anti -Drug Abuse grant funds to purchase
drug interdiction surveillance equipment. Department of Community Affairs has approved the request
of $12,999 for the capital expenditures. The Sheriff is using income from property confiscated by the
M.A.C.E. unit for the 25% grant match (or $3,249.75).
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the grant and authorize the
Chairman to sign the grant forms
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the M.A.C.E. Grant, as recommended by staff.
19
January 17, 1995
BOCK 94 f'A E. 109
L
SHELVING IN NEW COURTHOUSE
J. K. Barton, Clerk of the Circuit Court, presented the
following request dated 1/11/95:
CLERK OF CIRCUIT COURT
INTER -OFFICE MEMORANDUM
TO: Board of County Commissioners
DATE: January 11, 1995
SUBJECT: Shelving in New Courthouse
FROM: Jeffrey K. Barton J
Shelving in the evidence vaults and in our Traffic area was not
included in the architects, planning for the new courthouse.
Properly designed shelving is a necessity in these areas; the
amount of evidence we must retain is growing and must be organized
for easy accessibility.
After conferring with Mr. Chandler and Mr. Dean, I am submitting
this request for shelving for the Felony and Civil evidence
vaults and for the Traffic Department suspended license area.
The shelving would be purchased from United Business Systems, the
suppliers of the shelving in the new courthouse.
The cost of the evidence vault shelving is $19,426. The Traffic
area shelving is $1820.00 for a total of $21,246.
Until this shelving is installed we are working at a great dis-
advantage.
JKB/ac
Att
20
Bi3�1K 4 P+9�t � 1_
January 17, 1995
County Clerk J. K. Barton advised that another storage matter
came up yesterday - storage of reel-to-reel tapes and video tapes.
There is another filing system, and they delivered 24 file cabinets
to use in the interim.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Adams, to approve the additional
shelving needed in the new Courthouse at a cost of
$21,246, as recommended by J. K. Barton, Clerk of
the Circuit Court.
Under discussion, Commissioner Bird asked if Mr. Barton
considered this an oversight, and Mr. Barton responded
affirmatively.
Chairman Macht emphasized that we will have a very earnest
discussion with the architect once this is all done.
THE CHAIRMAN CALLED FOR THE QUESTION. The motion
carried unanimously.
SECURITY AT NEW COURTHOUSE
Chairman Macht emphasized that the committee mentioned in
today's issue of the Press Journal is not the Courthouse Committee
that he chairs. He stated that he was totally unaware of an
internal committee that has the authority, especially when it comes
out of taxpayers' money, to make security changes. Apparently,
this internal committee has decided to relax security restrictions
by making available computer -coded cards to the back door to more
than 200 courthouse employees and lawyers for a sum of $.10.
County Clerk Jeff Barton advised that the committee mentioned
in the newspaper met just 1-1/2 weeks prior to the opening of the
building and everyone was very strong on having maximum security.
This committee is composed of the occupants of the building, and it
was agreed that everyone, with no exceptions, would have to enter
through the front door. That is the way the Courthouse opened.
The committee decided just after the January 3rd opening of the
Courthouse to consider the security changes prompted by people
tired and bothered by going through the courthouse security
checkpoint.
Chairman Macht pointed out that the taxpayers are being
charged a zillion dollars for security that isn't being used. He
21
January 17, 1995
NooK 04 F,, J�,
J
L
felt the Commission should get involved in this security matter and
require everyone to come through the front door.
Chairman Macht announced that the consensus is to direct staff
to research the problem and come back with a report.
HELEN GREGORY'S CONCERNS REGARDING SIZE OF SWALES
BEING DUG IN FRONT OF HER PROPERTY 4706 30TH AVENUE
old
,q'706 jo-'4Aw--%�
VA%o 6"44 14U&
ar+ -U- A Ge x4ZL�Wee" .
06
Helen Gregory, 4706 30th Avenue, expressed her deep concern
about the swales being dug along 30th Avenue in front of her home
and four others. She circulated photographs showing the depth of
the ditch, and noted that her measurements showed the ditch to be
13 feet wide and 5 feet deep. She came home one night last week
and found that what was once part of her driveway was now a large
22
January 17, 1995 B°0F U� pw112
M M M
swale and she had almost driven into it. Nobody told the residents
they were going to dig that day, and no signs were posted. Mrs.
Gregory further found that her water meter was exposed and a broken
pipe merely had been taped. She understood that the swale is
needed for drainage as part of the Gifford Groves housing
development being built nearby, but losing so much of the right-of-
way has left just a sliver of a driveway on her property. She can
barely fit her car between two sets of stakes wrapped with yellow
tape. In need of a new roof, Mrs. Gregory worried about how
service vehicles would be able to get to her home. She emphasized
that she has seen swales this deep where you could fish in them,
but she has never seen swales this big in front of people's homes.
Mrs. Gregory was very concerned about how dangerous the swale is
for children and shuddered at the thought of the water attracting
mosquitos and snakes. She wondered why the swale could not have
been dug closer to the project along 48th Street on county right-
of-way where there are no homes.
Commissioner Eggert noted that she had talked to Public Works
Director Jim Davis and apparently an option being reviewed is
building culverts over existing pipes that have been exposed and
then filling the swales to their former state.
Steve Moler of the engineering firm of Masteller & Moler
explained that the drainage project will allow the water to travel
an east/west direction.
Commissioner Tippin wondered how this swale became a ditch,
considering all the permitting and everything that is required in
a drainage project.
Mr. Moler explained that they originally planned to dig the
swale along 49th Street but came up with the alternative route in
an effort to avoid flooding a wetlands area east of the
development. He assured Mrs. Gregory that a new fitting would be
installed on the water pipe that was broken and that everyone would
be happy when they are out of there.
Commissioner Bird stressed that there are two goals here: 1)
Allow the water to go through; and 2) Provide drainage for this
property.
Commissioner Eggert understood that the open swales will be
there no longer than 3 more weeks.
Chairman Macht felt that everything is underway
satisfactorily, and no action was taken.
23
January 17, 1995
,'ocK 94 113
J
Fr -
REQUEST FOR EXTENSION TO FINALIZATION OF STUDY OF
JUNGLE TRAIIL
The Board reviewed the following letter dated 1/10/95:
Emphasis• Planjnc.
Environmental & Planning Consultants
P.O. Box 1403 • Vero Beach, Florida 32961 • Phone/Fax 407-778-1710
January 10, 1995
N
James Chandler
C V ,
County Administrator
INDIAN RIVER COUNTY
GA
1840 25th Street
Vero Beach, Florida 32960
Dear Mr. Chandler:
This is a request submitted on behalf of Windsor, Orchid Island Golf and Beach Club,
and the Kennedy/Liers to address the county commission at their next regularly
scheduled meeting. The purpose of this petition is to request board approval of a
ninety day extension to the finalization of the Transportation Enhancement Project
Grant contract for a Project Development and Environmental (PD&E) study of Jungle
Trail.
It is the intent of the applicants, who control the majority of land on both sides of
Jungle Trail north of CR 510, and the related wetlands, to use the extended
timeframe to initiate multi-party negotiations. The focus of the negotiations will be to
formulate a plan for the roadway and wetlands that incorporates the goals of the
parties with established interest. Handled by a nonpartisan mediator, negotiations
will include representatives from Indian River County, U.S. Fish and Wildlife Service,
Orchid, Windsor, Kennedy/Lier, and the Historical Society.
The objective of the negotiations is to develop an acceptable plan for the 4.5 mile
segment of Jungle Trail and associated wetlands lying north of CR 510 relative to the
future development of Orchid, Windsor and the Kennedy/tier properties prior to
completion of the two year PD&E study.
Please contact me at your earliest convenience if I may provide any additional
information.
Sincerely,
EMPHA IS: PLA1 ' INC.
�1. W040L,_0_
Maryne Vreeland
President
cc: Ening Speer
Ken Kennedy
R.M. Keating
24
January 17, 1995 MOR
94 Fmr L4
Erling Speer, representing Torwest, Inc. who represents
Windsor Properties, introduced environmental and planning
consultant Mary Jane Vreeland, and Ken Kennedy representing the
Kennedy/Lier families. Mr. Speer expressed the group's desire for
the Board to grant an extension to the study for Jungle Trail to
allow more time for all the parties involved to get together and
discuss suggestions and alternatives. He distributed copies of a
map showing the boundaries of the properties abutting Jungle Trail
north of CR -510.
n•N
T.
30
S.
T.
31
S
2. Assigned priority groupings for -Pelican Island National Wildlife Refuge.
PELICAN ISLAND NATIONAL WILDLIFE REFUGE
UNITED STATES INDIAN RIVER COUNTY, FLORIDA -TATE$
OEPARTMENT OF INE 1�
T RIOR FIS" AND MLOLIrc
N.. R 3� . R 39 E e:< .>,.•
\ LEGEND
REFUGE 80UNDARY
w "�r+� w:•.. WILDERNESS -AREA
PUBLIC LAW 91.504
10-23-70
PLC jN8 ••.;.O RANT
mS 61g
,' ♦ `ill l• 7-
09.
`j� •�ik•I
1 t WiLOERNESS
N INS � II
R.38E R.39E.
COMPILED IN THE DIVISION OF ENGINEERING
FROM SURVEYS BY U.S.C.80.8. AND G.L.O.
IlerntP •a/n
ATLANTA, GEORGIA MARCH, 1983
YICBIITY —MAP T
Z
TALLAHASSEE MERIDIAN
0� 2 `000 4000 8000 10000 FEET
0 I/4 I/2 1 2 MILES
25
MEAN
DECLINATION
1949
4R FLA 25 40?
January 17, 1995 tinof, 94 pw"A:115
LEGEND
MEMN.
PROJECT BOUNDARY
CURRENT FIRS OWNERSI3111"
®
PRIORffY I LANDS
■
PR10RnY 2 LANDS
F1
PRIORITY 3 LANDS
':2;7i
STATE LANDS
R.38E R.39E.
COMPILED IN THE DIVISION OF ENGINEERING
FROM SURVEYS BY U.S.C.80.8. AND G.L.O.
IlerntP •a/n
ATLANTA, GEORGIA MARCH, 1983
YICBIITY —MAP T
Z
TALLAHASSEE MERIDIAN
0� 2 `000 4000 8000 10000 FEET
0 I/4 I/2 1 2 MILES
25
MEAN
DECLINATION
1949
4R FLA 25 40?
January 17, 1995 tinof, 94 pw"A:115
L
Commissioner Adams felt at this late date that she would like
to ask if there is an ulterior motive here, and Mr. Speer responded
negatively. They just want an opportunity to sit down with all the
interested parties to find out just what the issues are in this
matter before we embark on this study. He stated that they have no
ulterior motive. They would like to know what is going on because
the County would like to purchase some land from them and they are
interested in that. Mr. Speer advised that they have talked to the
DOT and Community Development Director Robert Keating and there are
no objections.
Commissioner Adams was concerned about the request for an
extension at this late date. It sounded to her like a subterfuge
effort to close Jungle Trail, which she knew the public would not
be happy about. She emphasized that we have worked on this for
many years now, and she would not support a delay in the project.
Commissioner Eggert stressed that people have very strong
feelings about Jungle Trail and the County has had a basic plan on
the Trail for a very long time. She noted while that there has
been a big change in the ownership of Orchid, she has not heard
anything about them wanting to close Jungle Trail. She had mixed
feelings about a 90 -day extension and wanted to hear why they don't
feel they would get the same thing with a consultant.
Mr. Speer responded that they cannot wait for two years for
the consultant's plan for the wetlands. He realized that Jungle
Trail and the wetlands are very sensitive, but stressed that they
are very sensitive developers and they would like to sit down with
all the people involved.
Director Keating advised that the DOT has indicated that a
consultant will be chosen today, but it will probably be 90 days
before a notice to proceed will be issued.
Commissioner Tippin felt that with the recent change of
ownership of this massive property area, there is a lot to be said
for all the new faces to sit down together with all the various
government agencies and have one big round table discussion.
Chairman Macht asked Mr. Speer if it was in any way their
intent to limit public access to Jungle Trail.
Mr. Speer repeated that they are sensitive developers. They
do not know exactly what the plans are for having bike paths, etc.
and they would like to find out what everyone would like.
Chairman Macht repeated his question about public access, and
Mr. Speer replied that they don't have a plan for Jungle Trail
26
January 17, 1995 na 94 Pw 116
right now. Commissioner Adams emphasized that the County does have
a plan.
Community Development Director Robert Keating noted that the
first couple of months of the study would be data collection, and
Commissioner Bird felt there would be enough time for these people
to get together without the timetable being changed.
Director Keating stressed that this is a major project and the
process allows a lot of opportunities to put in protection for the
Trail. Public hearings will be scheduled.
Commissioner Eggert agreed there is space in the current time
frame for these people to meet.
Ken Kennedy, representing the Kennedy Grove Group, felt Mr.
Speer did a good job in presenting what they want. As landowners
along the Frail, they don't want to wait two years to find out what
is going to happen with it. He admitted that they have had contact
with developers and some of their concerns are with traffic. The
north portion of the Trail has not been maintained very well for
the last 3-4 years. They have had a lot of rain and a lot of
vandalism has occurred. There is not enough room on the Trail
north of CR -510 for vehicles, horses and bikes.
Commissioner Eggert agreed with Commissioner Bird that there
is space in the current time frame for these people to hold a, large
meeting and there is no reason that they cannot come back to the
Board with it. It might be something which would help our
consultant.
Mr. Speer emphasized that they need to have a little more
certainty about what is going to happen with the Trail and it might
be that the consultant would spend a lengthy time on the study.
Ruth Stanbridge, representing the Indian River Historical
Society, emphasized that a viable plan is underway. She didn't
understand why this was happening at this late date. The DOT has
been moving very quickly and smoothly and are ready today to engage
a qualified engineering and planning consultant to work on Jungle
Trail. She noted that ISTEA has designated Phase I as the north
portion of Jungle Trail, from CR -510 to AIA. Mrs. Stanbridge read
into the record the following letter dated 1/17/95:
27
January 17, 1995 box 117
Vero Station
Established 1903
Honorary Directors
Dr. Eugene Lyon
Charlotte Lockwood
John J. Schumann, Jr.
Hazel Crewe
Indian River County
Historical Society 9nc.-
2336 14th Avenue
Vero Beach, Florida 32961
Chairman Ken Macht
Indian River County Commission
1840 26th Street
Vero Beach, Florida 32960
RE: Ninety -Day Extension - Jungle Trail ISTEA
Dear Chairman Macht:
P. O. Box 8535
407/778-3435
January 17, 1995
The Indian River County Historical Society reviews this last
minute request for a "ninety -day extension" to the enhancement
contract for Jungle Trail as a tactic -to interrupt a planning
process that is already underway.
As part of the Florida Department of Transportation (FDOT)
plan for Indian River County, Jungle Trail's first year of funding
has already begun. The PD&E Study scheduled for the FY 94/95 has
been initiated and, at present, the FDOT has received written
presentations. and had oral interviews with qualified engineering
and planning consultants. The timeframe outlined by FDOT has moved
quickly and very smoothly.
In fact, the consultant will be selected this week and by
early spring, the field studies will begin. At that time, input
from the county, the public, any interested parties which would
include property owners will be solicited. The Commission should
not interrupt this process.
The Indian River County Commission and the Historical Society
as co-sponsors of the Jungle Trail ISTEA Enhancement project have
made a commitment to the people of this county to enhance and
protect Jungle Trail as a scenic and historic corridor for the
specific use of the public. Even though most of us consider this
a local project, the Trail's preservation will have a much broader
impact. The commitment made through the ISTEA enhancement funds
will not only protect the historical integrity of the Trail, but
the water quality of the Indian River estuary and the natural
resources of the Pelican Island National Wildlife Refuge. This
year, Jungle Trail will be recognized 'as part of the Florida
Sesquicentennial Celebration and will be distinguished as a
significant Florida Greenway.
While Windsor and the developers north of CR 510 still may
think Jungle Trail is available for sell or for barter; the
majority of the residents in this county think not! The
controversies that surrounded the commissioners and these same
--developments several years ago have not been forgotten. If there
are privately owned wetlands to sell along Jungle Trail, then the
county and other agencies have funds specifically allocated to buy
them - there is no need to "mediate" anything.
28
January 17, 1995
M M
This past year, the Society has duly noted a renewed effort to
curtail and to possibly eliminate the public's right to use this
public road. 'This will not happen. We are prepared to defend the
road's alignment and the rights of the public to use and enjoy this
resource. We hope the County Commissioners are prepared to do the
same.
Our recommendation, as co-sponsors of the ISTEA enhancement
project for Jungle Trail, is for this Commission to dismiss this
request from Windsor and to continue with the ISTEA enhancement
project now in progxpss.
If
Ruth Stanbridge
Chairman, Jungle Trail Project
Mrs.' Stanbridge advised that their recommendation is to
continue with the ISTEA project. She felt that the answer to Mr.
Speer is to be patient just like the rest of us because we will get
there.
COMMISSIONER ADAMS' motion to deny the 90 -day extension failed
for lack of a second.
Director Keating repeated that there is sufficient time in the
present time frame for the new ownership to hold meetings with all
those involved because the first phase of the study is heavy on
survey and data collection. The process will involve public
meetings and a monthly newsletter to keep interested parties
involved throughout.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously
reconfirmed the pursuit of the selection of the
engineering/planning consultant, but directed staff
to inform the FDOT that the property owners along
the north portion of Jungle Trail will be having
special meetings and would like to have some input
into the plan.
29
January 17, 1995 noF° 19
I
CONSIDERATION OF ALTERNATIVE LOCATIONFOR BCC MEETING
OF FEBRUARY 7, 1995
TO: James E. Chandler
County Administrator
DEPARTMENT HEAD CONCURRENCE
obert M. Reati , A
THROUGH: Sasan Rohani, AICP •��
Chief, Long -Range Planning
FROM: John WachtelfV%
Senior Planner, Long -Range Planning
DATE: January 11, 1995
RE: Consideration of an Alternative Location for the February
7, 1995 Board of County Commissioners Meeting
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at their regular
meeting of January 17, 1995.
This is a request that the Board consider an alternative site for
the February 7, 1995 Board meeting.
A rezoning request that is scheduled to be considered by the Board
on February 7, 1995 has generated some controversy. That request,
by Edgar Schlitt, involves rezoning approximately 27 acres from RS -
1 to- RM -10. The subject property is located on the east side of
Indian River Boulevard, north of and adjacent to the Vista Royale
Gardens Condominiums. When the Planning and Zoning Commission
considered this request on December 8, 1994, the chambers were
filled to near capacity. At that time, citizens indicated that
even more people might attend the Board hearing.
Because there is increased potential for overcrowding of the
commission chambers, staff has investigated the possibility of
holding the February 7, 1995 Board meeting at an alternate
location. The only other nearby auditorium that has greater
capacity than the commission chambers and is available on that date
is in the Vero Beach Community Center.
With seating capacity for 230 persons, the Community Center can
accommodate a larger crowd than the 118 seats available at the
commission chambers. The rental fee for use of the Community
Center is $15.00/hour for a minimum of three hours.
RECOMMENDATION
Staff recommends that the Board direct staff regarding the location
of the February 7, 1995 Board meeting.
After discussing the need for moving the BCC meeting of
February 7 to another location to accommodate the large attendance
expected, the Board agreed the 1st Floor Conference Room would be
sufficient to hold the overflow from Chambers.
30
January 17, 1995 moK 94 P.AcA,20
IRC COURTHOUSE - PROJECT CHANGE ORDER #15 -
The Board reviewed the following memo dated 1/9/95:
DATE: JANUARY 91 1995
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVICES
SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT
CHANGE ORDER NUMBER 15
BACKGROUND:
This proposed change order to the contract between James A.
Cummings, Inc. and Indian River County is necessitated due to the
following construction changes on the subject project:
Item #1 Provide light pole bases at parking garage. $ 8,162.00
(ARCHITECT)
Item #2 Add window pocket on east side of corridor 242.00
3139. (ARCHITECT)
Item #3 Add wood chair rails at wall covering 5,793.00
wainscoat. (ARCHITECT)
Item
#4
Delete painting of ceiling & concrete
( 900.00)
beams in interstitial corridor. (ARCHITECT/
OWNER)
Item
#5
Provide plywood subfloor in elevators 1-4
552.00
(ARCHITECT)
Item
#6
Modify walls & doors area 1229.
1,259.00
(OWNER -CLERK OF COURT REQUEST)
Item
#7
Plastic laminate wood sills added to pass
1,195.00
thru windows. (ARCHITECT)
Item
#8
Remove abandoned underground 6" water line
466.00
(OWNER)
Item
#9
Provide access for telephone service in
164.00
jury rooms. (ARCHITECT)
Item
#10
Reroute fire protection line and install
602.00
inspector's test station. (ARCHITECT)
Item
#11
Provide additional fire protection in
1,089.00
elevators 1-4. (ARCHITECT)
Item
#12
Revise duct work in mechanical room #1143
5,651.00
as result of air-quality. (OWNER)
31
January 17, 1995 Book 9 F},.,: ,:
_I
Item #13 Widen rolling file trough in room #1177. 805.00
(OWNER)
Item #14 Delete wall fabric wall covering in rooms ( 559.00)
#2199 and #3204. (ARCHITECT)
Item #15 Change wood door #1193 and #1195B to hollow 660.00
metal. (ARCHITECT)
Item #16 Delete wall covering and paint east walls -0-
in courtrooms. (ARCHITECT)
Item #17 Delete cast bronze state seals. (5,120.00)
(OWNER)
Item #18 Redesign flagpole foundations. 1,408.00
(ARCHITECT)
Item #19 Provide electrical power and controls for 2,916.00
CCTV at judge's benches. (ARCHITECT)
Item #20 Delete light fixtures at elevator doors. ( 578.00)
(ARCHITECT)
Item #21 Provide power for well pump not called for 21798.00
in plans. (ARCHITECT)
Item #22 Add volume control damper at room #3233. -0-
(ARCHITECT)
Item #23 Relocate counter in mail room. 286.00
(OWNER - CLERK OF COURT REQUEST)
TOTAL ' $26,891.00
New Contract Price is $10,096,299.02
RECOMMMATIONS:
Staff recommends Board approval and authorization for the Chairman
to execute this Change Order.
Gary Glenewenkel, project manager for Centex Rooney, explained
Change Orders #15 and #16 (next item on the Agenda).
Joe Searci from the architectural firm of Pierce, Goodwin,
Alexander, Linville updated the Commission on the overall project,
noting that the changes to date, 3 to 5 percent, represent a very
small amount in a project of this nature. He also noted that these
figures represent an approximate 30% discount from the original
proposal.
32
January 17, 1995 botlw ywv.19
M M M
Administrator Chandler understood that two more change orders
will be coming to the Board and shortly thereafter the contractor
will be submitting their total final reconciliation.
General Services Director Sonny Dean explained that each item
indicates where the change originated.
Jeff Barton, Clerk of the Circuit Court, advised that Item #23
was the result of his request to have a counter installed on a
different wall than what the plans showed. The counter had not
been installed yet and nothing new was added, but they charged $286
just to install it on a different wall. Mr. Barton felt that was
totally out of line.
Director Dean advised that they will discuss this item with
the people responsible.
Commissioner Eggert assumed that other people have looked over
these changes carefully for the same reasons Mr. Barton did. She
didn't think it would benefit us at this point to put the blame on
anyone.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board unanimously approved
Cummings, Inc. Change Order #15 in the amount of
$26,891, as recommended by staff.
CHANGE ORDER #15 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
IRC COURTHOUSE - PROJECT CHANGE ORDER ##16
The Board reviewed the following memo dated 1/9/95:
DATE: JANUARY 9, 1995
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTO
DEPARTMENT OF GENERAL SERVICES
SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT
CHANGE ORDER NUMBER 16
BACKGROUND:
This proposed change order to the contract between James A.
Cummings, Inc. and Indian River County is necessitated due to the
following construction changes on the subject project:
Item #1 Add electrical outlet to room #1142. $ 898.00
(OWNER - SHERIFFS' REQUEST)
33
January 17, 1995 7 ou;
Item #2 Electric power to darkroom doors 1,618.00
omitted from plans. (ARCHITECT)
Item #3
Relocate electric power from Judge's
671.00
vestibules. (ARCHITECT)
Item #4
Change disconnect switches in elevator
297.00
room as per State Inspector. (ARCHITECT)
Item #5
Add 200 volt outlet in room #1214.
600.00
(OWNER - CLERK OF COURT REQUEST)
Item #6
Add return air registers in third floor
-0-
lobby. (ARCHITECT)
Item #7
Modify masonry window openings on 2nd and
4,661.00
3rd floors. (ARCHITECT)
Item #8
Add additional disconnect switches
778.00
in elevator machine rooms as per State
Inspector. (ARCHITECT)
Item #9
Remove and reinstall conduit in court
1,137.00
rooms to accommodate acoustical panels.
(OWNER/ARCHITECT)
Item #10
Relocate switches and disconnects
303.00
for roof top fans. (ARCHITECT)
Item #11
Wrong type fixtures specified for roof-
296.00
top exhaust fans. (ARCHITECT)
Item #12
Change type grab bars in rooms #2137
261.00
and #3136. (ARCHITECT)
TOTAL
$11,520.00
New contract price is $10,107.819.02.
Staff recommends approval of this change order and request
authorization for the Board Chairman to execute same.'
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board unanimously approved
Cummings, Inc. Change Order #16 in the amount of
$11,520, as recommended by staff.
CHANGE ORDER #16 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
34
January 17, 1995 bony 9
25TH AVENUE WATER LINE - WORK AUTHORIZATION NO. 28 -
CHANGE ORDER #1 AND FINAL PAY REQUEST - DRIVEWAYS. INC.
The Board reviewed the following memo dated 1/10/95:
DATE: January 10, 1995
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PI
DIRECTOR OF UTILITY ERVICES
PREPARED HARRY E. ASH
AND STAFFED ASSISTANT DI 06�OF UTILITY SERVICES
BY:
SUBJECT:. 25TH AVENUE WATER LINE (SOUTH OF 12TH STREET)
WORK AUTHORIZATION NO. 28
INDIAN RIVER COUNTY PROJECT NO. UW -94 -28 -DS
CHANGE ORDER NO. 1 AND FINAL PAY REQUEST
BACKGROUND
Construction of the subject project has been completed, and the
Contractor, Driveways, Inc., of Titusville, Florida, has made
application for final payment. The pay requests includes an
increase of $416.95 as reflected on Change Order No. 1. (See
attached) The cost increase is primarily due to an additional
service and restrainers required due to conflicts during
construction.
ANALYSIS
All Indian River County requirements have been met and our testing
has been satisfactorily completed. The original contract price was
$5,516.26 and the final contract price is $5,933.21 which includes
Change Order No. 1. The Contractor has submitted his invoice for
$5,933.21. (See attached)
RECOMMENDATION
The staff of the Department of Utility Services recommends approval
of the attached Change Order No. 1 and Final Pay Request of
$5,933.21, as payment in full for services rendered.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
Work Authorization No. 28 and Change Order No. 1,
Final Pay Release with Driveways, Inc., as
recommended by staff.
WORK AUTHORIZATION #28 AND CHANGE ORDER #1 ARE
ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
35
January 17, 1995 600 ,, ,r X95
J
I
RESOLUTION OPPOSING MOTOR VOTER REGISTRATION
The Board reviewed the following letter dated 1/13/95:
ro'
'A y' • r,
to i
or►rce en t"� �
Z� /S L
MAVOR
January 13, 1995
City of Vero Beach
1053 -20th PLACE - P. O. 80.V'1)89
ERO BEACH. FLORIDA - 32961.1389
Telephone 56;•5151
Commissioner Ren Macht and
Indian River County Commission Members
1940 25th Street
Vero Beach; Florida 32960
Dear Commissioner Macht:
' �T51�� iC►Pl I_Ic�
:Admirf�trrfi
Attarnt•� _
:�Si60nlin�-_ _
pablit't.1; ?ijj
Utilities
F.r1r;•'
OP. le —'
F.merg. Serv:
Risk Mgt.
Other ti • - _
At its January 3rd, 1995 meeting, the City Council of the City of
Vero Beach, Florida voted unanimously to notify our Congressmen
and State Legislators of our deep concerns regarding the National
Voter Registration Act, the so-called "Motor -Voter" bill.
Perhaps the most troublesome aspect of this bill is that people
will be able to register by mail with no identification, proof of
residence or proof of citizenship. Anyone can and will be able
to register providing a tremendous potential for fraud.
Prior to January 1, 1995, in our county, those desiring to regis-
ter to vote had to, in most cases, appear in person before the
Supervisor of Elections or Deputy Supervisor of Elections and
provide two forms of identification, one showing their legal
residence. Beginning January 1, of this year', neither identifi-
cation nor proof of citizenship can be required.
Currently, in Florida, a valid voter registration requires only
four things: name, residence address, date of birth and signa-
ture. If these four notations are on the form, the Supervisor of
Elections must put the individual on the voter roll, even if the
signature is an X.
It is not too far a stretch to believe that illegal aliens and
convicted felons will be persuaded to register, as well as the
registration of fictitious persons. It appears to us, that in
changing the voter registration procedure, fraud will be easily
introduced into the registration process and the integrity' of
elections in the United States will be destroyed. The ramifica-
tions are frightening.
A perfectly.good registration system, with safeguards in place to
protect the elective process has been severely undermined by this
misguided legislation to say nothing of the unnecessary associat-
ed costs.
We believe it is imperative that Congress and State Legislators
act promptly to correct the provisions of this Bill and limit the
damage that will be directly attributable to the provisions of
the National Voter Registration Act.
Sincerely,. -
Caroline Ginn
Mayor
36
January 17, 1995 moK 94 f,,,r,r 126
ON MOTION by Commissioner Bird,
Commissioner Tippin, the Board
authorized letter to legislators
Resolution 95-13, urging repeal of
Voter Registration Act (popularly
"Motor -Voter" law).
RESOLUTION NO. 95-13
SECONDED by
unanimously
and adopted
the National
known as the
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER couNTY, FLORIDA, To THE UNITED STATES
CONGRESS, URGING REPEAL OF THE NATIONAL VOTER
REGISTRATION ACT (POPULARLY KNOWN AS THE "MOTOR -
VOTER" LAW).
WHEREAS, because of new federal and state regulations incident to the
passage of the National Voter Registration Act, starting January 1, 1995,
people can register to vote by mail without having to provide identification
and proof of citizenship;
WHEREAS, local election officials will not be able to determine if
someone is registered elsewhere, if the person is a citizen, or even whether
the person skists;
WHEREAS, the number of fraudulent signatures on constitutional amendment
petitions will increase because there is nothing to stop signature collectors
from collecting voter registration forme, registering a fictitious name, and
signing the petition.;
WHEREAS, in a close election if a candidate claims fraud has been
committedo::it will be nearly impossible to prove; and
WHEREAS, this law is going to completely change voter registration in
the United States and has the potential of affecting election results;
37
January 17, 1995 bom 94
NOW,: THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, that:
1. The Board strongly urges the Congress of the United States to act
promptly to correct these provisions of the National. Voter Registration
Act/
2. A copy of this resolution be provided to Florida Senator Scott and
members of the legislative delegation for Indian River County and to the
National Association of Counties.
The resolution was moved for adoption by Commissioner Bird, and the
motion was seconded by Commissioner Tippin, and, upon being put to a vote,
the vote was as follows
Chairman Kenneth R. Macht Aye
Vice Chairman Fran B. Adams Aye
Commissioner Richard N. Bird Aye
Commissioner Carolyn K. Eggert Aye
Commissioner John W. Tippin Aye
The Chairman thereupon declared the resolution duly passed and adopted
this 17th day of January, 1995.
D fjJ9f K. �ler
(��1vtCl.c rt C'
80ARD OF COMMIS RS
INDIAN VER , FLOR
By
Renee - acht
. Chairman
WATER MANAGEMENT DISTRICT REVIEW CONEMSSION --
JACKSONVILLE MEETING
chairman Macht advised that he would not be able to attend,
but he felt it is very important for someone to be at the
Jacksonville meeting.
By consensus, the Board authorized out -of -county travel for a
Commissioner and/or staff to attend Jacksonville meeting on Friday,
January 20, 1995.
38
January 17, 1995 �orx 'Fwul
M M M
LETTER OF OPPOSITION TO FLORIDA SENATE PROPOSED 25%
CUTS TO HRS DISTRICT 15 SERVICES
Commissioner Eggert reviewed the following letter dated
1/12/95:
STATE OF FLORIDA
DEPARTMENT OF HEALTH AND REHABIUTATIVE SERVICES
§415161>>6 HRS - INDIAN RIVER COUNTY PUBLIC HEALTH UNIT
I� 27TH STREET TELEPHONE (407) 775-6=
B03EACH. FL 32980 SUN -COM 240-6300
N
� FAX 778-63
`1 '
JP JCC N
oco�January 12, 1995
SOO- \SSS;c�5
Minorable Carolyn K. Eggert
an River County Board of Commissioners
1840 25th Street
Vero Beach, FL - 32960
Dear Mrs. Eggert,
RE: Florida Senate Budget Reduction Exercise
Attached are documents related to the Florida Senate budget
reduction exercise as discussed in our telephone conversation
yesterday.
Our instructions, which have changed multiple times, are now
to reduce the health unit's budget by $1,018,586. Our current
operating budget is $3,497,596. This action represents a 30.9%
decrease and a reduction of 71% of state contribution to the
health unit. *It was recommended to eliminate entire programs
rather than across-the-board reductions.
In the attachments, you will find a summary page of proposed
budget reductions with subsequent loss of staff --there are few
programs left untouched. Please note that the dental program
referenced is a regional emergency dental program for five
counties not the volunteer dental program we initiated within our
unit.
I know I do not have to stress to you the negative
implications that the loss of over one million dollars will have
in our ability to provide care to the residents of our community.
I would appreciate any assistance you may give in keeping this
from becoming a reality.
Please contact me at 778-6335 or Dr. John Witte at 407-467-
4179 if you need further information.
Sincerely yours,
.td,a4, 64��
Jett L. Kline, RN
Community Health
Attachments
cc Dr. John Witte, DDAH
Acting Director, IRCPHU
39
January 17, 1995
800K 94 mi:12
INDIAN RIVER COUNTY PUBLIC HEALTH UNIT
BUDGET REDUCTION EXERCISE
January 12, 1995
Joyce Johnston Carlsand,. Director of Welfare and IRC
representative to HRS District 15, emphasized that District 15 is
the only brand new district in the state and it has been hit harder
than some of the other counties. In her opinion, departments that
were cut only 12.5% rather than 25% are from entitlement programs
that push dependency.
Commissioner Bird stated he would have a hard time opposing a
cut if it was being applied fairly to everyone, but Commissioner
Eggert pointed out that District 15 is being treated differently
because it is a totally new district. She emphasized that we
actually are taking a 40% cut, rather than 25%.
�Ih:
January 17, 1995 wr 94 pni.130
ELIMINATION/
PRIORITY
REDUCTION
PROGRAM
FTE
AMOUNT
1.
Reduction
Vital Statistics
1.00
$ 35,000
2.
Elimination
Dental Program
1.00
74,1530
3.
Elimination
AIDS HE/RR
0.25
10,470
4.
Elimination
Supplemental School Health
3.00
162,945
5.
Reduction
Adult Primary Care
5.00
250,000
6.
Elimination
Immunization Outreach
.50
20,400
7.
Elimination
Group Care Facility Program
0.75
35,000
8.
Elimination
Migrant Health Program
0.00
1,240
9.
Reduction
TB Community Outreach
1.50
45,000
10.
Reduction
WIC
2.00
63,000
11.
Reduction
Comprehensive Child Health
4.50
216,000
12.
Reduction
Food Hygiene Program
0.50
.13,500
13.
Reduction
S.T.D.
0.50
28,001
14.
Reduction
I.P.O.
2.50
126,500
23.00
$1,081,586
January 12, 1995
Joyce Johnston Carlsand,. Director of Welfare and IRC
representative to HRS District 15, emphasized that District 15 is
the only brand new district in the state and it has been hit harder
than some of the other counties. In her opinion, departments that
were cut only 12.5% rather than 25% are from entitlement programs
that push dependency.
Commissioner Bird stated he would have a hard time opposing a
cut if it was being applied fairly to everyone, but Commissioner
Eggert pointed out that District 15 is being treated differently
because it is a totally new district. She emphasized that we
actually are taking a 40% cut, rather than 25%.
�Ih:
January 17, 1995 wr 94 pni.130
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously
authorized Mrs. Carlsand to draft a letter to the
Florida Senate Ways & Means Committee and bring it
back to the Board at next week's meeting.
SOLID WASTE DISPOSAL DISTRICT
Chairman Macht announced that immediately upon adjournment,
the Board would meet as the Board of Commissioners of the Solid
Waste Disposal District. Those Minutes are being prepared
separately.
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 10:45 a.m.
ATTEST:
`I
.-Barton, Clerk
Minutes approved 95-
} t
W
1
41
Kenneth R. Macht, Chairman
U
January 17, 1995 bM A 131