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Home My WebLink About06/04/2019Indian River Indian River 1801 Vero Meeting Tuesday, Commission Board of County Florida County Administration Complex 27th Street, Building A Beach, Florida, 32960-3388 www.ircgov.com VER rk, 6 0 Is - Minutes - Final June 4, 2019 9:00 AM Chambers County Commissioners Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Maureen Gelfo, Deputy Clerk Board of County Commissioners Meeting Minutes - Final June 4, 2019 1. CALL TO ORDER 2. ROLL CALL Present: 5 - Chairman Bob Solari Vice Chairman Susan Adams Commissioner Joseph Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Pastor Alex Pappas, Oceans Unite Christian Centre 3. PLEDGE OF ALLEGIANCE Dylan Reingold, County Attorney 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve the Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 5.A. 19-0447 Presentation of Proclamation Honoring Sasan Rohani on His Retirement From Indian River County Board of County Commissioners Department of Community Development Planning Division with Thirty Years of Service Attachments: Proclamation Chairman Solari read and presented the Proclamation to Sasan Rohani, who was joined by staff members, friends, and family. Commissioners and staff expressed their sincere thanks for Mr. Rohani's years of dedicated work on behalf of the County and its citizens. Read and Presented 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0454 Letter to Governor DeSantis re: Veto of HB 771 Recommended Action: No action required, for information only Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Attachments: Commissioner's Memorandum Letter to Governor 5.20.19 No Action Taken or Required 7.B. 19-0463 Letter to St. Johns River Water Management District re: Support for Fellsmere Water Management Area Boat Ramp Recommended Action: No action required Attachments: Commissioner's Memorandum Letter to SJRWMD No Action Taken or Required 7.C. 19-0443 Proclamation Honoring Steven Schraw on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue with Thirty Years of Service Attachments: Proclamation Chairman Solari thanked Steven Schraw for his thirty years of service with Indian River County Fire Rescue. No Action Taken or Required 7.D. 19-0462 Proclamation Honoring David H. Bishop on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue with Thirty Years of Service Attachments: Proclamation Chairman Solari thanked David H. Bishop for his thirty years of service with Indian River County Fire Rescue. No Action Taken or Required 7.E. 19-0468 Update on All Aboard FL Expenses Recommended Action: No Action Needed Attachments: Staff Report All Aboard FL Expenses No Action Taken or Required 7.F. 19-0472 Proclamation Recognizing the Month of May as Drug Court Month. Recommended Action: No Action Required Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Attachments: Proclamation No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve the Consent Agenda as amended, pulling Item 8.E. for discussion. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.A. 19-0453 Checks and Electronic Payments May 10, 2019 to May 16, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of May 10, 2019 to May 16, 2019 Attachments: Finance Department Staff Report Approved 8.B. 19-0465 Checks and Electronic Payments May 17, 2019 to May 23, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of May 17, 2019 to May 23, 2019 Attachments: Finance Department Staff Report Approved 8.C. 19-0441 Quarterly Investment Report for the Quarter Ending 03/31/19 Recommended Action: Accept the report Attachments: Finance Department Staff Report Accepted 8.D. 19-0442 Quarterly OPEB Trust Report for the Quarter Ending 03/31/19 Recommended Action: Accept the report Attachments: Finance Department Staff Report Accepted 8.E. 19-0464 Quarterly Tourist Development Tax Report for the Quarter Ending 03/31/19 Recommended Action: Accept the report Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Attachments: Finance Department Staff Report Commissioner O'Bryan observed that although there was a decrease in tourist development tax, there seemed to be a lot of tourism during the active season. Clerk of the Circuit Court and Comptroller Jeffrey Smith explained that much of the decrease pertained to non-compliance (non-payment of tourist tax), and staff is working on this situation. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to accept the Quarterly Tourist Development Tax Report for the quarter ending 03/31/2019. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.F. 19-0437 Diventure LLC's Request for Final Plat Approval for Bent Pine Preserve Phase I [SD -15-01-01 / 96010108-79637] Based on the analysis, staff recommends that the Board of County Commissioners grant final plat approval for Bent Pine Preserve Phase I Recommended Action: Attachments: Staff Report Location Map Plat Layout Approved staffs recommendation 8.G. 19-0444 Work Order No. 11 - Morgan & Eklund, Inc. 2019 Beach Profile Monitoring Surveys (Summer) Recommended Action: The recommendation of staff is for the Board to approve Work Order No. 11, to the Professional Land Surveying and Mapping Services contract with Morgan and Eklund, Inc. and authorize the Chairman to sign two (2) copies of the Work Order on behalf of the County Attachments: Staff Report Scope of Work Summer Monitoring Survey Morgan and Eklund, Inc. Work Order No. 11 Approved staffs recommendation 8.H. 19-0451 Release of Retainage - Work Order No. 6 Morgan & Eklund, Inc. Sector 5 Beach and Dune Restoration Project Erosion Control Line Survey Staff recommends the Board approve the release of all withheld retainage under Work Order No. 6 in the amount of $2,000 Recommended Action: Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Attachments: Staff Report M&E Invoice No. Ret 22022, 2132 Approved staffs recommendation 8.1. 19-0452 FDOT Amendment Number One to County Incentive Grant Program (CIGP) Agreement FM No. 431759-2-54-01 and Resolution Authorizing the Chairman's Signature for the Construction of Intersection Improvements at SR -60 and 43rd Avenue, IRC -0853 Recommended Action: Staff recommends the Board of County Commissioners approve Amendment Number One to CIGP Agreement FM No. 431759-2-54-01 and Resolution and authorize the chairman to execute the same. Attachments: Staff Report Grant Form Authorizing Resolution Amendment Number One to CIPG Agreement FM No. 431759-2-54-01 Approved staffs recommendation and Resolution 2019-038, with the Florida Department of Transportation, authorizing the Chairman's execution of Amendment One to County Incentive Grant Program Agreement FM Number 431759-2-54-01 for construction and construction engineering inspection services for intersection improvements at State Road 60 and 43rd Avenue. 8.J. 19-0457 Work Order No. 2018029-4 APTIM: Sector 5 Beach Restoration Project - Construction Administration The recommendation of staff is for the Board to approve Work Order No. 2018029-4, in the amount of $241,741.00, to the contract with APTIM Environmental & Infrastructure, Inc. and authorize the Chairman to sign on behalf of the County Recommended Action: Attachments: 8.K. 19-0460 Recommended Action: Staff Report APTIM WO# 2018029-4 APTIM Sector 5 Scope for Work Order No. 2018029-4 Approved staffs recommendation Work Order No. 7, REI Engineers, Inc. - Design for Roof Replacements at the Indian River County Central Wastewater Plant, IRC -1829 Staff recommends the Board of County Commissioners approve Work Order No. 7 for REI Engineers, Inc. and requests that the Board authorize the Chairman to execute Work Order No. 7 on their behalf for the lump sum amount of $28,200.00. Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Attachments: Staff Report Work Order No. 7 Approved staff's recommendation 8.L. 19-0461 Award of Bid 2019047 - Annual Bid for Lift Station Rehabilitation Recommended Action: Staff recommends the Board award Bid 2019047 to Hinterland Group, Inc. Staff also recommends the Board approve the sample agreement and authorize the Chairman to execute it after the County Attorney has approved it as to form and legal sufficiency, and after receipt and approval of the required insurance and proof of Hinterland's registration with the Building Division. Finally, Staff recommends the Board authorize the Purchasing Manager to execute the extension to the agreement, based on vendor acceptance, recommendation by the Utility Director that extension is in the best interest of the County, and approval of the extension document by the County Attorney as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.M. 19-0467 Reclaimed Waterline Corrosion Evaluation - Bowman Work Order No. 2 Recommended Action: Staff recommends approval of Work Order No. 2 authorizing the mentioned professional services and requests the Board of County Commissioners to authorize the Chairman to execute Work Order No. 2 on their behalf, for a total sum amount of $84,865.00, to Bowman Consulting Group Attachments: Staff Report Work Order No 2 and supporting documents Approved staffs recommendation 8.N. 19-0440 Award of Bid 2019048 - Annual Bid for Utility Operations Warehouse Stock Recommended Action: Staff recommends the Board award Bid 2019048 to Core & Main LP. Staff also recommends the Board authorize the Purchasing Division to issue blanket purchase orders to the awarded bidder, and authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Attachments: Staff Report Ferguson Protest Memo Purchasing Manager Response to Ferguson Protest Approved staffs recommendation 8.0. 19-0471 Miscellaneous Budget Amendment 011 Recommended Action: Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2018/2019 budget. Attachments: Staff Report 2018 2019 Resolution Exhibit "A" Approved Resolution 2019-039, amending the Fiscal Year 2018-2019 Budget. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A.1. 19-0469 Indian River County Sheriff Deryl Loar: Request that $72,725 from the Law Enforcement Trust Fund be used to Purchase Equipment and Support Programs and Agencies as Authorized in Florida Statute 932.7055 Recommended Action: Approval to Expend $72,725 from the Law Enforcement Trust Fund for Equipment and Support of Programs and Agencies as Specified Attachments: Sheriff Loar Letter Dated 05-21-19 Sheriff Deryl Loar pointed out that the proceeds from the Law Enforcement Trust Fund cannot be used for employee salaries or benefits. A motion was made by Commissioner Flescher, seconded by Commissioner O'Bryan, to authorize the Sheriffs Department to expend $72,725 from the Law Enforcement Trust Fund for equipment and support of programs and agencies as specified in the Sheriffs memorandum. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. 19-0458 NOTICE OF PUBLIC HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Public Hearing Continued From April 16, 2019 BCC Meeting: Consideration of the Disposition of County Owned Surplus Properties for Affordable Housing (Administrative) Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Recommended Action: Staff recommends that the Board of County Commissioners: 1. Approve the proposed resolution accepting the list of eight (8) County owned surplus properties identified appropriate for the provision of affordable housing. 2. Donate the three (3) requested lots to EDHAP, Inc., authorize the Chairman to execute the proposed agreement for donating the three (3) lots to EDHAP, Inc. and direct the County Attorney's Office to prepare deed and restrictions and transfer the three (3) lots to EDHAP, Inc. with the proposed deed restrictions. 3. Direct the purchasing division to sell the five (5) remaining surplus properties and deposit the sale proceeds into the County's affordable housing (SHIP) trust fund. Attachments: Staff Report Section 125.379, F.S. Resolution affordable housing surplus land 2019 Agreement Between IRC and EDHAP 2019 list of IRC surplus properties - updated 5.10.19 Maps for 8 surplus lots PROOF OF PUBLICATION FOR THIS HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Community Development Director Stan Boling announced that this public hearing regarding County -owned surplus properties is being continued from the April 16, 2019 Board Meeting. In his PowerPoint Presentation, he provided background and detailed the eight (8) County -owned properties that might be appropriate for affordable housing. Director Boling advised that pursuant to the Board's direction, staff had reached out to the non-profit organizations to ascertain their interest in any of the surplus lots. He continued that Every Dream Has A Price (EDHAP) had submitted a request for three (3) of the lots to be donated to them for the construction of affordable housing rental units. The Chairman opened the Public Hearing. Jens Tripson, 2525 14th Street, representing EDHAP, thanked the Board for donating the surplus property. There were no additional speakers; the Chairman closed the Public Hearing. Chairman Solari acknowledged the work of EDHAP in providing affordable housing. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staff's recommendation and Resolution 2019-040, approving the list of County owned properties appropriate for the provision of affordable housing and providing for the disposition of those properties. The motion carried by the following vote: Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc B. PUBLIC DISCUSSION ITEMS 10.B.1. 19-0394 Recommended Action: Attachments: Request to Speak from Peyton Fecca & Andrew Cassera, Vero Beach High School Students, Regarding TNR -Community Cats of Indian River County Request to Speak. No Action Required. Request to Speak Form Peyton Fecca and Andrew Cassera, Vero Beach High School students, gave a presentation advocating for the cessation of the practice of euthanizing cats to control feral cat populations. They provided examples of successful Trap Neuter Vaccinate and Return (TNVR) programs used to reduce the size of free-roaming/feral cat populations, and presented data showing that 95.7% of local free-roaming/feral cats tested negative for two prevalent feline diseases. No Action Taken or Required C. PUBLIC NOTICE ITEMS 10.C.1. 19-0455 Notice of Two Public Hearings Scheduled for June 11, 2019: Two Separate Public Hearings Will be Held on Two Separate Land Development Regulation Amendments (Legislative) Recommended Action: The public hearing items are provided for the Board's information. No action is needed at this time Attachments: Staff Report County Attorney Dylan Reingold read the notices into the record. No Action Taken or Required 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final June 4, 2019 C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources 12.D.1. 19-0459 Recommended Action: Approval of Time and Attendance Software - Kronos Workforce Ready and Workforce Accruals Staff recommends and respectfully requests the Board of County Commissioners approve the recommendation for a time and attendance and accruals solution provided by Kronos under the US Communities Contract 18-6390 for a period of five (5) years with a rate guarantee and the ability to renew the agreement at an amount not to exceed the US Communities Contract that is in place at the time of renewal and authorize the Chairman of the Board to sign the agreement upon review and approval by the County Attorney Attachments: Staff Report WFR Order Packet 05-01-2019 12.D.2. 19-0470 Human Resources Director Suzanne Boyll stated that the proposed time and attendance system, provided by Kronos, would allow staff to accomplish the payroll in a more efficient and effective manner. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc Medical and Pharmacy Benefit - Recommendations for Plan Year 2019/20 Recommended Action: Staff recommends and respectfully requests the Board of County Commissioners approve, effective with the plan year beginning October 1, 2019, the County offer a Premier Silver Plan and Premier Gold Plan, at the premium amounts stated above to eligible employees and retirees, and implement the pharmacy Clinical Advantage Program - Standard Program to manage pharmacy costs. Attachments: Staff Report Human Resources (H.R.) Director Suzanne Boyll reviewed the information contained in her memorandum of May 28, 2019 regarding the proposed Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final June 4, 2019 changes to the County's group health insurance plan. She provided details on the existing plan, which is classified as a Premier Gold Plan. H.R. Director Boyll reported that additional funding and plan changes would be needed to continue to provide affordable, competitive, and sustainable benefits for covered members. She detailed staffs proposal to introduce a second plan, the Premier Silver Plan, which is more affordable for employees. Ms. Boyll disclosed the costs for the Premier Gold and Silver Plans and noted that the provider network for both plans would remain Florida Blue. She also advocated implementing a Clinical Advantage Program (CAP) for the pharmacy benefit which puts in cost controls (such as implementing a review process) related to medicines that are either high claims or of low clinical value. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to continue with today's discussion, and to table the vote on this item to the June 18, 2019 County Commission meeting. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc Commissioner Flescher advocated for an open forum allowing the H.R. Director to review the proposed health plan changes with County employees. A motion was made by Commissioner Flescher, seconded by Chairman Solari, to direct the Human Resources Director to hold a Workshop Meeting regarding the revisions to the County's health plan for all the County employees, including Constitutional Officers' employees. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc Commissioner O'Bryan expressed concerns about the medication reviews of the pharmacy benefits. He wanted to ensure that the employees are receiving the medications that they depend on. H.R. Director Boyll explained that RXBenefits, the Pharmacy Benefits Administrator, provides concierge customer service and oversight. Jennifer Dimura, Clinical Pharmacist, for Lockton Companies (the County's professional benefits consultant), discussed the claim review process. County Administrator Jason Brown acknowledged Commissioner O'Bryan's concerns, and affirmed staffs goal to provide a good health plan while identifying any obvious misuses of the system which would drive up medical costs. Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Commissioner Flescher echoed Commissioner O'Bryan's concerns about interfering with an employees' medications. A discussion ensued, with input from Ms. Dimura, regarding ways a medication might be deceptively marketed or misused. Commissioner Zorc sought and received information on the structuring of the proposed health plan into two tiers (Employee Only and Family), and about plans offered by other jurisdictions. The following speakers voiced concerns about the affordability of the proposed increase in the premium for the Premier Gold Plan: Indian River County Sheriff Deryl Loar also noted that the Open Enrollment period for the Sheriffs staff is approaching, and that salary increases might be nullified by the premium increase. John O'Connor, President, International Association of Firefighters, Local 2201, mentioned that the County needed to be competitive in the marketplace to retain personnel. Detective Chris Lester, Indian River County Sheriffs Office, suggested that a lower-cost option be implemented for employees who seldom use the health insurance. Detective Bob Sunkel, Indian River County Sheriffs Office, commented on income versus expenses. H.R. Director Boyll noted that the County's financial contributions will also be increased in order to help keep the employees' health insurance costs down. She noted, however, that the trend for medical and pharmacy costs is to increase. Administrator Brown suggested that staff explore the alternative of phasing in the premium increases. He stressed that the County needs to take action and address the issue of rising costs proactively while balancing the needs of the employees. No Action Taken or Required E. Office of Management and Budget F. Public Works 12.F.1. 19-0450 Purchase Order for Mast Arms, Indian River Boulevard and Grand Harbor Boulevard Mast Arm, IRC -1806 Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final June 4, 2019 Recommended Action: Staff recommends the Board waive the requirement for bids and authorize the Purchasing Division to issue a purchase order in the amount of $100,668.00 to DOT Lighting, Inc. for the purchase of the mast arms with an approximate delivery time of 19 to 20 weeks. Attachments: Staff Report The Arnold Group of Florida Quote No. TAGQ5338 DOT Lighting, Inc. Quote No. DOT19-13292-3 Public Works Director Rich Szpyrka recalled the Board's approval in May 2019 for a contractor to provide design services for a signalized intersection at Indian River Boulevard and Grand Harbor Boulevard. He highlighted two quotes from mast arm suppliers, noting that the project is scheduled for construction in November 2019, and conveyed staffs request to waive the bid requirement and purchase the mast arms from DOT Lighting, Inc., so they can be available when the project commences. A motion was made by Commissioner Flescher, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc G Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman B. Commissioner Susan Adams, Vice Chairman C. Commissioner Joseph E. Flescher D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc Commissioners Open Dialogue 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes - Final June 4, 2019 C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 10:51 a.m. Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes — Final June 4, 2019 ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: ,J4/1d1 ' VtJ .01J0. Deputy Clerk BCC/MG/2019 Minutes Bob Solari, Chairman Approved: August 13, 2019 Indian River County Florida Page 15