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Home My WebLink About2019-109ETO: FROM: THROUGH: SUBJECT: INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT INTER -DEPARTMENT MEMORANDUM Jason E. Brown, County Administrator I Keith McCully, P.E., Stormwater Engineer 414A Richard B. Szpyrka, P.E., Public Works Direct Osprey Acres Work Order No. 4 with GK Environmental for Additional Pine Straw Application on Hiking Trail Surfaces at Osprey Acres Floway and Nature Preserve DATE: July 24, 2019 Pine straw was applied to Osprey Acres' hiking trails earlier this year to help delineate the trails and to provide a dust free walking surface that will be welcomed by the public. It will also discourage growth of exotics within the trail surface, thereby reducing maintenance costs. Pine straw blends perfectly with the surrounding wooded area, resulting in a very visually pleasing product, and it is the perfect choice for a wildlife habitat, having no adverse impact on any of the Preserve's wild residents. Since the initial application, a second pine straw application is highly recommended. Construction and landscaping equipment traveling over the trails has worn the pine straw thin in several areas and two new trails have recently been constructed, each requiring a small amount of pine straw at their trailheads. Because the construction contractor is only onsite now to perform punch list items and all landscaping plants have been installed along the trails, vehicular traffic will be greatly reduced and we expect a long useful life from newly applied pine straw. A second application will also greatly enhance the Project's aesthetic impact and beauty for the upcoming ribbon cutting ceremony in September 2019. GK Environmental's proposed lump sum not -to -exceed fee for furnishing and installing the pine straw as discussed in Attachment 1 is $9,685.20. As a result of RFQ 2017053, GKE was awarded a Continuing Contract Agreement with Indian River County for Environmental and Biological Support Services on October 10, 2017, thereby waiving the necessity of the bid process. Funding will be provided from Optional Sales Tax/Public Works/Osprey Acres Stormwater- Acct# 31524338-066510-16022. F:\Public Works\KeithM\Stormwater Projects\Osprey Acres\Work Orders\GK Environmental\GKE 4\Stormwater Memo - Work Order No. 4 with GKE.doc WORK ORDER NUMBER 4 ADDITIONAL PINE STRAW APPLICATION ON HIKING TRAIL SURFACES AT OSPREY ACRES FLOWAY AND NATURE PRESERVE This Work Order Number 4 is entered into as of this a2 day of LJ cJ-� , 2019, pursuant to that certain Continuing Contract Agreement for Envbnmental and Biological Support Services entered into as of October 10, 2017 ("Agreement"), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and G.K. Environmental, Inc. ("CONSULTANT"). The COUNTY has selected the CONSULTANT to perform the professional services set forth on Attachment 1, attached to this Work Order and made part hereof by this reference. The CONSULTANT will perform the professional services for the fee schedule set forth in Attachment 2, attached to this Work Order and made a part hereof by this reference. The CONSULTANT will perform the professional services within the timeframe set forth in Attachment 3, attached to this Work Order and made a part hereof by this reference, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement are incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT G.K. ENVIRONMENTAL INC Title: INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS Jason E. Brown, County Administrator Pursuant to IRC Code Section 105.01 Date Approved; 00 ,ZIp ideig Attest: Jeffrey R. Smith, Clerk of Court and Comptoller Deputy Clerk of Court By Approved as o orm and leg. ufficiency: WILL William K. Debraal, Deputy County Attorney 1 f:\public works\keithm\stormwater projects\osprey acres\work orders\gk environmental\gke 4\work order 4.doc ATTACHMENT 1 to WORK ORDER NUMBER 4 ADDITIONAL PINE STRAW APPLICATION ON HIKING TRAIL SURFACES AT OSPREY ACRES FLOWAY AND NATURE PRESERVE SCOPE OF WORK The COUNTY has requested that the CONSULTANT furnish and apply additional pine straw to a minimum three-inch initial application depth, to the surface of four hiking trails (pine straw reapplication) and to delineated areas on two new trails at the COUNTY's Osprey Acres Floway and Nature Preserve (hereinafter "Osprey Acres"). The Scope of Work, quantities, and costs are presented in Exhibit A, included herein. **END OF ATTACHMENT 1** Page 2 of 4 F:\Public Works\KeithM\Stormwater Projects\Osprey Acres\Work Orders\GK Environmental\GKE 4\Work Order 4.doc ATTACHMENT 2 to WORK ORDER NUMBER 4 ADDITIONAL PINE STRAW APPLICATION ON HIKING TRAIL SURFACES AT OSPREY ACRES FLOWAY AND NATURE PRESERVE 1. COMPENSATION The COUNTY agrees to pay and the CONSULTANT agrees to accept, a not -to -exceed fee of $9,685.20 for services rendered according to Attachment 1 of this Work Order and as summarized on Exhibit A, included herein. 2. PARTIAL PAYMENTS The COUNTY shall make monthly partial payments to the CONSULTANT for all authorized work pertaining directly to this project performed during the previous calendar month. The CONSULTANT shall submit invoices monthly for services performed and expenses incurred pursuant to this Agreement during the prior month. The CONSULTANT shall submit duly certified invoices in duplicate to the Director of the Public Works Department. For lump sum line items, the amount submitted shall be the prorated amount due for all work performed to date under this phase, determined by applying the percentage of the work completed as certified by the CONSULTANT, to the total due for this phase of the work. For time and material line items, the amount submitted shall be based on the actual hours worked and expenses incurred for the billing period. The amount of the partial payment due the CONSULTANT for the work performed to date under these phases shall be an amount calculated in accordance with the previous paragraph and less previous payments. Per F.S. 218.74(2), the COUNTY will pay approved invoices on or before the forty-fifth day after the COUNTY receives the CONSULTANT's invoice. **END OF ATTACHMENT 2** Page 3 of 4 F:\Public Works\KeithM\Stormwater Projects\Osprey Acres\Work Orders\GK Environmental\GKE 4\Work Order 4.doc ATTACHMENT 3 to WORK ORDER NUMBER 4 ADDITIONAL PINE STRAW APPLICATION ON HIKING TRAIL SURFACES AT OSPREY ACRES FLOWAY AND NATURE PRESERVE 1. TIME FOR COMPLETION Complete all pine straw application Work within two weeks of receiving a Notice -to - Proceed from the COUNTY. **END OF ATTACHMENT 3** Page 4 of 4 F:\Public Works\KeithM\Stormwater Projects\Osprey Acres\Work Orders\GK Environmental\GKE 4\Work Order 4.doc ATTACHMENT 1 G. K. ENVIRONMENTAL, INC. Environmental Consulting GEORGE R. KULCZYCKI, CEC, CES, CEI 155 McKee Lane Vero Beach, FL 32960 Phone 772-567-9129 Email gke@me.com July 16, 2019 Mr. Keith McCully, P.E. Stormwater Engineer Indian River County 1801 27th Street Vero Beach, Florida 32960-3388 RE: Professional Service Agreement for: 8.3 Ac. / Osprey Acres / Shallow Marsh Change Order No. 1: Re -Applying Additional Pine Straw to All 4 Trails and Top of Perimeter Berm & Peninsular Berm Dear Keith, This letter is in response to the requested proposal for the above referenced project in Indian River County, Florida, for environmental services as generally required for Industry Standards and/or State and Federal Environmental Resource / Individual Permits. G. K. Environmental, Inc. (GKE) will be pleased to provide this scope of service under this contract, which is outlined below: TASK I 1.0 Install an additional 3" of pine straw to all 4 original trails. 1.1 The four (4) trails total 41,420 sq. ft. @ $0.21 / sq. ft. = $8,698.20 TASK 11 2.0 Install an 3" of pine straw along portions of two new trails. 2.1 The new Main Trail application totals 950 sq. ft. @ $0.21 / sq. ft. = $199.50 2.2 The new Bobcat Run Trail application totals 550 sq. ft. @ $0.21 / sq. ft. = $115.50 TASK III 3.0 Additional original pine straw installation on Gopher Tortoise Trail. 3.1 The actual square footage of trail area exceeded the original estimate. The coverage = 3,200 sq. ft. @ $0.21 / sq. ft. (original application unit cost) = $672.00. TOTAL cost for all Tasks is $9,685.20 GKE FEES / COMPENSATION Invoices will be submitted following work completed at GKE hourly rates or as may be noted for each Task are payable within 30 days of date of invoice(s). GKE hourly rates (2018/2019) are $140.00 / hour for Principal Ecologist and $45.00 / hour for administrative / staff assistance, and if needed $85.00 / hour for CAD operator and $75.00 / hour for field biologist / chemist / field assistant, and $55.00 per hour for field assistant. If additional related work beyond the above scope is required, an additional proposal will be provided. Your endorsement below will serve as agreement by client to compensate G. K. Environmental, Inc. for services rendered in connection with this agreement within thirty (30) days of date of invoice(s). Page 2 of 3 McCully / Proposal / Osprey Acres 7-16-19