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HomeMy WebLinkAbout07/02/2019 (2)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Jacqueline Rizzo, Recording Secretary Board of County Commissioners Meeting Minutes - Final July 2, 2019 1. CALL TO ORDER 2. ROLL CALL Present: 5 - Chairman Bob Solari Vice Chairman Susan Adams Commissioner Joseph Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Rev. Joe Moxley, Asbury United Methodist Church 3. PLEDGE OF ALLEGIANCE Bob Solari, Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Commissioner Flescher, seconded by Commissioner O'Bryan, to approve the Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 5.A. 19-0535 Presentation of Proclamation Honoring Gary Dilts on His Retirement From Indian River County Board of County Commissioners Department of Utility Services / Wastewater Treatment Division with Twenty -Seven Years of Service Attachments: Proclamation Chairman Solari read and presented the Proclamation to Gary Dilts and thanked him for his 27 years of service. Read and Presented 5.B. 19-0580 Presentation of Proclamation Designating the Month of July, 2019, As Parks and Recreation Month Recommended Action: Recommend Read and Present Attachments: Proclamation Chairman Solari read and presented the Proclamation to the Director of Parks and Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Conservation Resources Kevin Kirwin, who was accompanied by various staff members of the Recreation Department. Read and Presented 5.C. 19-0586 Presentation of Cost Share Award of $1.5 Million for the Moorhen Marsh Low Energy Aquatic Plan System Project by Abby Johnson, Intergovernmental Coordinator Government Affairs, St. Johns River Water Management District Recommended Action: Presentation St. John's River Water Management District (SJRWMD) Intergovernmental Coordinator Abby Johnson presented to the Board a facsimile of the SJRWMD Cost Share Program's grant award to the County for the Moorhen Marsh Low Energy Aquatic Plant System Plan. Governing Board Member Doug Bournique spoke in support of the project and the common goals of working towards a clean Indian River Lagoon. Commissioner O'Bryan thanked County Stormwater Engineer Keith McCully for creating the project and intervening on the County's behalf with regards to Sunbreak Farms. Presented 6. APPROVAL OF MINUTES 6.A. 19-0552 Regular Meeting of May 7, 2019 Recommended Action: Approve Attachments: 05072019BCC draft Approved 6.B. 19-0555 Regular Meeting of April 23, 2019 Recommended Action: Approve Attachments: 04232019BCC Draft Approved 6.C. 19-0560 Regular Meeting of May 14, 2019 Recommended Action: Approve Attachments: 05142019 BCC -Draft Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final July 2, 2019 A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve the Regular Meeting Minutes of April 23, 2019, May 7, 2019, and May 14, 2019 as written. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0532 Proclamation Honoring Ronald Baxter on His Retirement From Indian River County Board of County Commissioners Department of Public Works Road & Bridge Division with Thirty -Two Years of Service Attachments: Proclamation Chairman Solari acknowledged Ronald Baxter for his 32 years of service with the Public Works/Road & Bridge Division. No Action Taken or Required 7.B. 19-0558 Proclamation Honoring Richard Strickland on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue with Twenty -Five Years of Service Attachments: Proclamation Chairman Solari thanked Richard Strickland for his 25 years of service with the Department of Emergency Services/Fire Rescue Division. No Action Taken or Required 7.C. 19-0559 Proclamation Honoring Eric Williams on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue with Thirty Years of Service Attachments: Proclamation Chairman Solari congratulated Eric Williams on his 30 years of service with the Department of Emergency Services/Fire Rescue Division. No Action Taken or Required 7.D. 19-0550 Indian River County Venue Event Calendar Review Recommended Action: This is an informational item only; no Board action is required. Attachments: Staff Report No Action Taken or Required 7.E. 19-0536 Landfill Closure and Collection Service Changes for the July 4th Holiday Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Recommended Action: For informational purposes only - no action required. Attachments: Staff Report No Action Taken or Required 7.F. 19-0545 City of Vero Beach Ordinance 2019-01, Amending the Comprehensive Plan Future Land Use Map, is on file for review in the Office of the Clerk to the Board Recommended Action: 7.G. 19-0561 Information Only No Action Taken or Required City of Vero Beach Ordinance 2019-02, Amending the Official Zoning Map, is on file for review in the Office of the Clerk to the Board Recommended Action: Information Only No Action Taken or Required 7.H. 19-0570 Update on All Aboard Florida Expenses Recommended Action: No Action Needed Attachments: Staff Report All Aboard FL expenses No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve the Consent Agenda, pulling Items 8.H., 8.1., and 8.J. for discussion. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.A. 19-0534 Checks and Electronic Payments June 7, 2019 to June 13, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of June 7, 2019 to June 13, 2019 Attachments: Finance Department Staff Report Approved 8.B. 19-0538 Checks and Electronic Payments June 14, 2019 to June 20, 2019 Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of June 14, 2019 to June 20, 2019 Attachments: Finance Department Staff Report Approved 8.C. 19-0530 Work Order No. 16, Kimley-Horn and Associates, Inc., Bridge Repairs for CR -512 Bridges over the St. Sebastian River (IRC -1727) Recommended Action: Staff recommends approval of Work Order No. 16 with Kimley-Horn and Associates, Inc. authorizing the professional services as outlined in the Scope of Work and authorize the Chairman to execute Work Order No. 16 on their behalf for a lump sum amount of $23,905.00. Attachments: Staff Report Kimlev-Horn and Associates, Inc. Work Order No. 16 Field Photos - CR -512 Bridges Approved staffs recommendation 8.D. 19-0533 Amendment No. 3 to Agreement for Professional Services with Bowman Consulting Group, Ltd. 58th Avenue Reclamation 57th Street to 85th Street (IRC -1325) Staff recommends the Board of County Commissioners approve Amendment No.3 for a lump sum fee of $29,139.00 and requests the Board of County Commissioners authorize the Chairman to execute Amendment No. 3 on their behalf. Recommended Action: Attachments: Staff Report Amendment No. 3 with Bowman Consulting Group, Ltd. Approved staffs recommendation 8.E. 19-0551 One Month Renewal of Lease for North County Offices Recommended Action: Staff recommends the Board approve the lease renewal rate as proposed for the North County Offices and authorize the Chairman to execute the Lease Renewal Agreement. Attachments: Staff Report Renewal of Lease Agreement Approved staffs recommendation 8.F. 19-0543 First Renewal and Modification of Annual Bid 2018057 for Medical Supplies Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Recommended Action: Staff recommends the Board approve the amended award to Bound Tree Medical and Concordance Healthcare Solutions, LLC and authorize the Purchasing Division to issue/extend blanket purchase orders through May 10, 2020 with both vendors. Staff also recommends the Board authorize the Purchasing Manager to renew this bid for one additional one year period subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. Attachments: Staff Report Approved staffs recommendation 8.G. 19-0547 Ranking of Firms for RFP 2019056 - Annual Contract for Motor and Pump Repair Staff recommends the Board approve the committee's final ranking of firms and authorize the Department of Utility Services to negotiate with the two top ranked firms, and subsequent ranked firms, should negotiations with higher ranked firms fail. Recommended Action: Attachments: Staff Report Approved staffs recommendation, with the final ranking of firms being: Florida Armature Works; Kaman Industries; Tampa Armature Works; and Barney's Pumps. 8.H. 19-0563 Award of Bid 2019057 - Annual Bid for Asphalt Paving and Resurfacing Recommended Action: Staff recommends the Board award Bid 2019057 to All Paving, Inc. and Community Asphalt Corp. and authorize the Purchasing Division to issue blanket purchase orders for the period of July 2, 2019 through July 1, 2020 to the recommended bidders. Staff also recommends the Board authorize the Purchasing Manager to renew this bid under the same terms and conditions for two additional one-year periods subject to satisfactory performance, vendor acceptance, and the determination by Public Works that renewal of this annual bid is in the best interest of Indian River County. Attachments: Staff Report Commissioner O'Bryan sought and received confirmation that Director of Public Works Rich Szpyrka felt confident that Community Asphalt Corp. had resolved their interoffice conflict and could be used as a backup vendor. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.1. 19-0583 Tourist Development Council 2019/2020 Budget Recommendations Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Recommended Action: Staff recommends that the Board of County Commissioners approve the funding amounts recommended by the Tourist Development Council as shown in Table 2 for the total allocation of $998,450 and authorize the County Attorney to prepare standard grant agreements for all funding recipients. Attachments: Staff Report City of Vero Beach Councilwoman Laura Moss discussed the Tourist Development Council (TDC) recommendations for the Tourist Tax revenue, objecting to the proposed increases for the Indian River County and Sebastian Chambers of Commerce. She questioned the use of tourist tax revenues to fund salaries within the Chambers of Commerce, as well as the timing of the Chambers' presentations to the TDC. Councilwoman Moss urged the Board to continue funding for the Cultural Council and the Chambers at the same level as Fiscal Year 2018/2019. Commissioner Flescher provided clarity regarding the timing of the Chambers' presentations, commended the current TDC, and attested to the Chambers' effectiveness at promoting tourism in the County. Councilwoman Moss continued addressing the Board with comments about the two Chambers and their budgets. Vice Chairman Adams, Chair of the TDC, spoke in support of the TDC's procedures and the Chambers. The Board consensus was for the County Attorney to conduct a legal review of the TDC guidelines. County Administrator Jason Brown welcomed the review of the TDC guidelines by the County Attorney. He also pointed out that there was an accounting function dedicated to the Tourist Development portion of the Chambers, separate from the traditional part of the Chambers. He noted that the County's Tourist Tax has doubled since the economic downturn. Jennifer Bates, Owner/Operator Tourist Accommodations appointee to the TDC, spoke of the promotional work done by the Chambers to attract tourists, and supported the additional tourist tax funding. Dori Stone, President, Indian River County Chamber of Commerce, thanked the Board for its support of the Chambers and announced that a detailed review of how the Chambers utilize the tourist taxes will be presented in September 2019. Amber Batchelor, President, Sebastian River Area Chamber of Commerce, discussed the work of the Chambers, its fiscal responsibility, and thanked the Board Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final July 2, 2019 for its support. Barbara Hoffman, Executive Director, Cultural Council of Indian River County, thanked the Board for its support, and discussed the work of the Council in promoting the cultural arts/tourism. A motion was made by Vice Chairman Adams, seconded by Commissioner Flescher, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.J. 19-0564 Children's Services Advisory Committee Recommended Program Funding Allocations for FY 2019/2020 Recommended Action: Staff respectfully requests that the Board of County Commissioners approve CSAC's program funding recommendations for FY 2019/20. Attachments: Staff Report CSAC Recommended Program Funding FY2019-20 pdf Memo Children's Funding Allocation FY2019-20 Dr. Nick Coppola, CEO, Mental Health Association (MHA), addressed the Board about the funding allocations requested by the Children's Services Advisory Committee (CSAC) for Fiscal Year 2019-20. He stated that mental health issues are the largest threat to our society and commented on the high teenage suicide rates in the United States. Dr. Coppola noted that the program name on the CSAC's grant allocation list should be corrected from the MHA Walk -In and Counseling Center to the School Violence and Suicide Prevention program. Chairman Solari stated that it would be beneficial to have a representative from the mental health community engaged with the CSAC. County Administrator Jason Brown responded to Commissioner Zorc's inquiry about whether there was an opportunity for the MHA to receive additional funding. Commissioner O'Bryan added input to CSAC's procedures/goals for compiling the allocations, and advocated that the Board stick with CSAC's recommendations as presented. Dr. Coppola reappeared before the Board to further discuss the importance of addressing mental health issues, and announced his intention to have a representative from the mental health community become engaged with the CSAC. Jeanne Shepherd, Clinical Director, MHA, reported that the County's 2017 Community Health Needs Assessment Report for Indian River County revealed that the largest issues in our community pertained to mental health and lack of access to Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final July 2, 2019 care. She urged the Board to look at the true meaning behind Ordinance 99-01 that governs the CSAC. Laura Moss, City of Vero Beach Councilmember, spoke in support of Dr. Coppola's request. Bob Schlitt, Chairperson of the CSAC Grant Subcommittee, disclosed that there were many grant applicants, and each applicant was given a total of twenty (20) minutes for their presentations, including discussion time. He discussed the CSAC's priorities and affirmed that mental health was taken into consideration in each of the four (4) priority areas. He also responded to Commissioner Zorc's query on how the grant recipients were selected. Wilfred Hart, 617 19th Place SW, advocated for the County to provide additional funding for mental health. Miranda Hawker, County Health Officer, Florida Department of Health, and Chair of the CSAC, said the committee's priorities are going to be driven by the assessment report, and that the CSAC's Grant Subcommittee carefully reviews all of the information when considering funding allocations. A motion was made by Commissioner O'Bryan, seconded by Chairman Solari, to approve Staffs recommendation. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, and Commissioner O'Bryan Nay: 1 - Commissioner Zorc The Chairman called a recess at 10:36 a.m., and reconvened the meeting at 10:45 a.m., with all members present. 8.K. 19-0569 Award of Bid No: 2019058 Jones Pier Residences Repair Recommended Action: Staff recommends that the project be awarded to Summit Construction of Vero Beach, LLC, and recommends that the Board of County Commissioners approve the sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required Public Construction Bond and certificate of insurance and after the County Attorney has approved the agreement as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Bid 2019-058 Jones Repairs Approved staffs recommendation Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final July 2, 2019 8.L. 19-0581 Work Order Number 1, Masteller & Moler, Inc. - Continuing Engineering Services RFP 2018008 - Hobart Park Baseball Fields Staff respectfully recommends approval of Work Order Number 1, Hobart Parks Baseball Fields Continuing Consulting Engineering Services Agreements for RFP 2018008 with Masteller & Moler, Inc. authorizing the professional services as outlined in Exhibit A, and request the Board authorize the Chairman to execute Work Order Number. Recommended Action: Attachments: Staff Report WorkOrder No1 IRC -1759 8.M. 19-0576 Recommended Action: Approved staffs recommendation Resolutions Cancelling Taxes on Properties Acquired by the City of Fellsmere for Public Purposes Authorize the Chairman of the Board of County Commissioners to execute the Resolutions to cancel current and future ad valorem taxes upon these publicly owned lands, and the Clerk to send a certified copy of each Resolution to the Tax Collector and Property Appraiser so that the current ad valorem taxes and future ad valorem taxes may be cancelled. Attachments: Staff Report Letter Request Resolution (Tarpon IV, LLC) Resolution (Pacific Financial, LLC) Resolution (Gholam Reza Torkaman) Approved Resolution 2019-045, cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes (Tarpon IV, LLC); Resolution 2019-046, cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes (Pacific Financial, LLC); and Resolution 2019-047, cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes (Gholam Reza Torkaman). 8.N. 19-0577 Resolution Amending Resolution No. 2019-018 with regard to Cancellation of Taxes Authorize the Chairman of the Board of County Commissioners to execute the Resolution amending Resolution No. 2019-018, and the Clerk to send a certified copy of the Resolution to the Tax Collector and the Property Appraiser for their records. Recommended Action: Attachments: Staff Report Resolution Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final July 2, 2019 8.0. 19-0578 Recommended Action: Approved Resolution 2019-048, amending Resolution 2019-018 (to correct the legal description) with regard to cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes (purchase from Central Groves Corp. for 66th Avenue widening project). Resolutions Cancelling Taxes on Properties Acquired by Indian River County for Public Purposes Authorize the Chairman of the Board of County Commissioners to execute the Resolutions to cancel certain taxes upon the properties acquired by Indian River County for a public purpose, and the Clerk to send a certified copy of each Resolution to the Tax Collector and the Property Appraiser so that any delinquent or current taxes can be cancelled. Attachments: Staff Report Resolution (City of Vero Beach) Resolution (EGV1 LLC) Resolution (Star Suites) Resolution (Scheefer) Resolution (Central Groves Corp.) Resolution (Seven Real Estate Holdings, LLC) Approved Resolution 2019-049 (City of Vero Beach), Resolution 2019-050 (EGV1 LLC), Resolution 2019-051 (Star Suites), Resolution 2019-052 (Scheefer), Resolution 2019-053 (Central Groves Corp.), and Resolution 2019-054 (Seven Real Estate Holdings, LLC), cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. 19-0546 19th Judicial Circuit Cynthia L. Cox, Circuit Judge: Award of the 2019/2020 Alcohol and Other Drug Abuse Treatment Fund And Designation of Indian River County's Problem Solving Courts As A Chosen Program Recipient It is recommended that for the fiscal year 2019/2020, the Indian River County Board of County Commissioners designate the Indian River County's Problem Solving Courts as a chosen program recipient to receive up to $50,000 from the Alcohol and Other Drug Abuse Trust Fund for use for substance abuse treatment and testing for the drug court, mental health and veteran treatment court participants in Indian River County that are indigent. Recommended Action: Attachments: 2019 IRC DATF Grant Application Judge Cynthia Cox, 19th Judicial Court, reminded the Board that the Alcohol and Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Other Drug Abuse Trust Fund was created based on court assessments and was to be used for substance abuse and alcohol treatment. She elaborated on the current opioid epidemic and pointed out that there were 500 individuals eligible, but only 80 were enrolled to participate in Drug Court. She expressed her concern that only the privileged could afford the fee of $400.00 per month. Judge Cox further explained that The Florida Supreme Court has mandated the Problem Solving Courts become certified by 2020 and comply with Key Components and Standard Best Practice 2, which include equity and inclusion. Commissioner O'Bryan mentioned that he had attended a graduation ceremony and was impressed with some of the graduate's testimony on how the program had changed their lives, and assisted in getting them back on their feet. Commissioner O'Bryan expressed that all the agencies pulled together to make the program a success. Judge Cox thanked the Board for their consideration. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve the request to designate the Indian River County's Problem Solving Courts as a chosen program recipient to receive up to $50,000 from the Alcohol and Other Drug Abuse Trust Fund for use for substance abuse treatment and testing for the drug court, mental health and veteran treatment court participants in Indian River County that are indigent. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. 19-0541 Recommended Action: Consideration of Request by Garrett Guidroz to Amend Land Development Regulation (LDR) Section 932.07, Piers, Docks and Boat Slips, by Revising a 400 Square Foot Footprint Restriction on Unwalled Boat Shelters to be Consistent with Florida Department of Environmental Protection (FDEP) and Other Jurisdictional Agency Requirements [Legislative] Staff recommends that the Board of County Commissioners adopt the proposed ordinance revising unwalled boat shelter size restrictions. Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Attachments: Staff Report LDR Amend Application Florida Statutes Section 258.42 Florida Administrative Code Section 62-330.427 Sketch of Proposed Guidroz Dock BCC 5/15/1991 Special Meeting Minutes PZC 5/9/2019 Meeting Minutes Proposed Ordinance Interim Community Development Director Roland DeBlois presented a request by Garrett Guidroz to amend Land Development Regulation (LDR) Section 932.07, Piers, Docks, and Boat Slips. He explained that Mr. Guidroz had received approval from the Florida Department of Environmental Protection (FDEP) to modify an existing dock on his lot at 13380 North Indian River Drive. Interim Director DeBlois gave a PowerPoint presentation of the LDR requirements for boat slips, piers and docks, stating that FDEP does allow roofs over boat lifts, provided it does not overhang more than one foot beyond the footprint for the lift and the boat stored at the lift. The Board sought and received answers from Interim Director DeBlois on the size of the proposed boat shelter. Mr. Guidroz's proposed shelter satisfied the 2,000 square foot limit requirement. Dr. David Cox, Periwinkle Lane, Summerplace, answered Commissioner O'Bryan's concerns regarding the maximum size of the shelter. A motion was made by Commissioner Zorc, seconded by Vice Chairman Adams, to adopt Ordinance 2019-015, concerning Amendments to its Land Development Regulations (LDRs); providing for Amendments to Chapter 932, Coastal Management; by amending Subsection 932.07(3)(a), Unwalled shelters, of Section 932.07, Piers, docks and boat slips; and by providing for repeal of the conflicting provisions; codification; severability; and effective date. The motion carried by the following vote: Aye: 3 - Vice Chairman Adams, Commissioner Flescher, and Commissioner Zorc Nay: 2 - Chairman Solari, and Commissioner O'Bryan B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 10.C.1. 19-0548 Notice of Public Hearing for July 9, 2019: Glendale Baptist Church, Inc.'s Request for Conceptual Site Plan and Special Exception Use Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Recommended Action: Approval for Glendale Baptist Church and School [SP -CP -19-03-06 / 2004040365-83388] (Quasi -Judicial) The referenced public notice item is provided for the Board's information. No action is needed at this time. Attachments: Staff Report 10.C.2. 19-0556 County Attorney Dylan Reingold read the notice into the record. No Action Taken or Required Public Notice of Public Hearing Scheduled for July 9, 2019 to Consider Amending Chapter 105 (Purchasing) of the Code of Indian River County [Legislative] Attachments: Staff Report County Attorney Dylan Reingold read the notice into the record. No Action Taken or Required 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources 12.D.1. 19-0585 Medical Plan Adjusted Phase in Rates for Retirees for Premier Silver and Premier Gold Plans effective 10/1/2019 Recommended Action: Staff recommends and respectfully requests the Board of County Commissioners approve, effective with the plan year beginning October 1, 2019, the Retiree Subsidy Monthly Premium amounts of $660.00 single and $1,025.00 family for the Premier Silver Plan and premium amount of $730.00 single and $1,167.00 family for the Premier Gold Plan and to authorize a second year phase in when the FY20/21 premiums are finalized. Any retiree subsidies will be based upon these premiums. Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Attachments: Staff Report Human Resources Director Suzanne Boyll presented the Medical Plan adjusted phase rates for retirees effective October 1, 2019. There would be no change for the premium associated with the Premier Silver, but the Premier Gold medical plan premium would be based upon the buy -up difference between the Silver and the Gold plan. A motion was made by Vice Chairman Adams, seconded by Commissioner O'Bryan, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc E. Office of Management and Budget 12.E.1. 19-0573 Recommended Action: Water & Sewer Revenue Refunding Bonds, Series 2009 Consideration of Early Payoff -Ids that the Board of Commissioners authorize staff to begin the process of calling the $11,315,000 in remaining principle of the Water & Sewer Revenue Refunding Bonds, Series 2009 on or after September 1, 2019. Attachments: Staff Report Management and Budget Director Kristin Daniels utilized a PowerPoint Presentation to detail the Water & Sewer Revenue Refunding Bonds, Series 2009. She provided that the purpose of the issuance of the bonds was to refinance the Series 1993A and 1993B Bonds. She furthered detailed the history of the bonds and the estimated net savings, noting that a $2.9 million reduction in debt service would allow for increased renewal and replacement expenses to be addressed, including deferred expenses that was accumulated during the downturn. Budget Director Daniels stated that the Utility had another outstanding debt, the Water and Sewer Revenue Refunding Note, Series 2015, of which staff did not recommend an early payoff. A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc F. Public Works Indian River County Florida Page 15 Board of County Commissioners Meeting Minutes - Final July 2, 2019 12.F.1. 19-0539 Update on Sea Turtle Nesting --Tabled from Board of County Commission Meeting of June 18, 2019 Recommended Action: The recommendation of staff is to include the 2019 Sea Turtle Nesting Season Update presentation on the Government TV channel Attachments: Staff Report Sea Turtle Nesting Season Update 12.F.2. 19-0572 County Environmental Specialist Quintin Bergman, Habitat Conservation Plan (HCP) Coordinator, gave a PowerPoint presentation to update the 2019 Sea Turtle Nesting Season which runs from March 1, 2019 through October 31, 2019. He stated that during this time, the County conducts turtle nesting surveys daily on the County's 22.4 miles of beaches. He mentioned that there are three species of turtles that nest on the County's beaches: Loggerhead, Leatherback and Green, and as of June 28, 2019 there were 34 Leatherback, 487 Green and 3,580 Loggerhead turtle nests in the County. HCP Coordinator Bergman mentioned Turtle Friendly Beach Behavior and announced Turtle Walk Tours, Turtle Digs, and Turtle Release events were available to the public. No Action Taken or Required Change Order No. 1, CR 512 Resurfacing & Shoulder Widening from Myrtle Street to 125th Avenue Project (IRC -1305) Recommended Action: Staff recommends approving Change Order No. 1 authorizing the addition of 242 -days of Contract time and additional funding in the amount of $203,406.67. The new total contract price will be $2,119,723.64. Attachments: Staff Report Change Order No. 1 Public Works Director Richard Szpyrka presented his request for Change Order No. 1 for County Road (CR) 512 Resurfacing and Shoulder Widening from Myrtle Street to 125th Avenue project. He added that the contractor, Community Asphalt Corp., encountered an unknown storm drain pipe which would need to be relocated. Director Szpyrka revealed that in addition to the relocation of the storm drain pipe, the contractor had to revise the strain pole heights for the flashing beacon lights at North Cypress Street to ensure minimum roadway clearance. He continued that the contractor also requested an additional 242 days of contract time to accommodate the utility conflict, design change, and material manufacturing detailed in the work order. Indian River County Florida Page 16 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Director Szpyrka received and answered questions from the Board regarding the project and the estimated time of completion. A motion was made by Vice Chairman Adams, seconded by Commissioner Flescher, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc G Utilities Services 12.G.1. 19-0567 Update Regarding Amnesty, and Refund and Relinquishment of Reserve ERUs--Tabled from Board of County Commission Meeting of June 18, 2019 Recommended Action: This item was provided for information only. There is no board action required at this time. Another update will be brought forward after the July 8, 2019, deadline for relinquishment of ERUs. If any accounts remain unpaid after that date, those will be recommended for the foreclosure process. Attachments: Staff Report Summary of Reserve Account Activity Director of Utility Services Vincent Burke presented an update to the Board regarding the amnesty, refund and relinquishment of reserve Equivalent Residential Unit (ERUs) associated with water and or sewer. He explained as of May 2019, six reserve account holders remained outstanding, and certified letters were sent to remind the account holders of the July 8, 2019 deadline. The Board's direction was that staff would work with County Attorney Dylan Reingold to proceed with foreclosure action per Florida Statute 153.67. Director Burke announced that Mr. Isaac Gomez a representative of an account holder, was present and wished to address the Board in respect to the account holder's delinquency. Mr. Isaac Gomez (Cookies and Crackers Corp.) 8910 US Highway 1, addressed the Board with his request. A discussion ensued among the Board and Staff regarding the Gomez account. County Attorney Dylan Reingold suggested amending the Amnesty Ordinance, however County Administrator Jason Brown voiced his objections to policy concessions. No Action Taken or Required 13. COUNTY ATTORNEY MATTERS 13.A. 19-0579 Pretrial Services Update Indian River County Florida Page 17 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Recommended Action: The County Attorney's Office seeks further guidance from the Indian River County Board of County Commissioners on the implementation of the Pretrial Program. Attachments: Staff Report Proposal for Pretrial Program Services for Indian River County (Clerk's Note - This Item was heard following Item 10. C.2. and is placed here for continuity.) County Attorney Dylan Reingold stated that he was returning to the Board with a more definitive projection on the cost to implement St. Lucie County's Pretrial Program (the Program) Services in Indian River County, pursuant to Board direction at the May 14, 2019 County Commission meeting. After presenting his analysis on costs and non -monetary benefits, he affirmed his support for the Program with one caveat. Attorney Reingold advised that a determination would need to be made on who would be responsible for implementing and monitoring the Program, as well as serving as the liaison with St. Lucie County. Judge Cynthia Cox, 19th Judicial Circuit Court, pointed out that Indian River was the only county in the 19th Judicial Circuit without the Program. She advocated for the Board to bring the Program to the County. Sheriff Deryl Loar stated that although he was supportive of the Program, he was concerned that the projected cost savings of the Program might not be realized in Indian River County. A wide-ranging discussion ensued between the Board, staff, and the Sheriff as various aspects of bringing the Program to the County were considered. Key discussion items centered around the Board and staffs preference to have the Sheriff administer the Program, and the Sheriff's uncertainty about what the true costs would be. Commentary was also presented on what the benefits of the Program would be. Roy Hudson, St. Lucie Criminal Justice Coordinator, provided additional details on the how the Program is administered in Martin County, where the sheriff oversees the process. Vice Chairman Adams and Commissioner Flescher individually expressed strong support for instituting the Program in Indian River County. Sheriff Loar requested an additional period of time to explore whether this is the right Program for the Sheriff's Office. Attorney Reingold affirmed that he would continue to work on this matter and report Indian River County Florida Page 18 Board of County Commissioners Meeting Minutes - Final July 2, 2019 back to the Board in December 2019 with additional information. A motion was made by Commissioner Zorc, seconded by Chairman Solari, to TABLE this matter for six months. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc The Chairman called a recess at 11:56 a.m., and reconvened the meeting at 12:06 p.m. with all members present. 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman 14.A.1. 19-0582 Biosolids--FDEP Rulemaking Recommended Action: Discussion Attachments: Commissioner's Memorandum Chairman Solari referred to Director of Utility Services Vincent Burke to address staffs concerns with the Florida Department of Environmental Protection (FDEP) Rulemaking. Director Burke stated that the FDEP conducted three (3) public hearings in Tallahassee, Orlando and West Palm Beach. He added that he, along with County Administrator Jason Brown, and Environmental Compliance Specialist Eric Charest, attended the Orlando meeting to voice staffs concerns with respect to the proposed rulemaking process where it involves biosolids. Director Burke went over some of staffs concerns, such as the costs involved in disposing of the biosolids if the municipalities could not land apply them and who would be responsible for the costs. He believed that there was a disconnect between the Institute of Food and Agricultural Sciences Extension (IFAS) issues with the tissue and soil samples and the water quality issues the FDEP has in its power to implement. Staff was requesting as part of their submittal package to the FDEP that there would be required testing and monitoring of all sites that have had land applications of biosolids. He mentioned that the St. John River Water Management District (SJRWMD) had limited water quality data on their website and added that staff highly recommend that the FDEP look into requiring water quality monitoring at some of the strategic locations in order to establish base line water quality data. Director Burke communicated that the FDEP's public comment period will close Indian River County Florida Page 19 Board of County Commissioners Meeting Minutes - Final July 2, 2019 July 29, 2019. All comments regarding the proposed Rule 62-640 Biosolids, Florida Administrative Code, must be sent in writing or through the FDEP portal. He made mention that the rulemaking process could take 12 to 18 months. Chairman Solari stated that staff would be sending their concerns to the FDEP, and he would also send a letter with his comments. He agreed there needed to be monitoring on all sites that apply the biosolids, and expressed his concerns with dumping phosphorus near Blue Cypress Lake. Chairman Solari spoke with a member from the SJRWMD Board of the South Florida Water Management District and they will be submitting their comments with FDEP as well. He would also engage in a conversation with a representative from the St. John River Water Management District to ask their Board to be a little more aggressive with FDEP, and would try to coordinate an effort with St. Johns River Keepers. B. Commissioner Susan Adams, Vice Chairman C. Commissioner Joseph E. Flescher 14.C.1. 19-0537 Proposal to name the Exposition Center at the IRC Fairgrounds in honor of David Fleetwood Recommended Action: Discussion Attachments: Commissioners Memorandum Commissioner Flescher acknowledged Mr. Fleetwood's dedication to the Parks and Recreation Division, and to the Exhibition Center. He recommended that the Exhibition Center at the Indian River County Fairgrounds be renamed "The Fleetwood Center" in honor of the former Superintendent of the Parks Division, David Fleetwood. A motion was made by Commissioner Flescher, seconded by Chairman Solari, to approve renaming the Exhibition Center at the Indian River County Fairgrounds "The Fleetwood Center". The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc D. Commissioner Peter D. O'Bryan 14.D.1. 19-0542 Elevation Certificates Recommended Action: Discussion Indian River County Florida Page 20 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Attachments: Commissioner's Memorandum Elevation Certificate FEMA Elev Cert and Instructions p.13 Email reponse from Mr. DeBlois Commissioner O'Bryan advised that in order for the County's elevation certificates to be in compliance with the Federal Emergency Management Agency/Community Rating System (FEMA/CRS) program, they must be submitted with the signature, date, and license number in the area designated for the seal. The Board consensus was to direct staff to ensure that all elevation certificates were submitted with the signature, date, and license number included in the area designated for the seal. No Action Taken or Required 14.D.2. 19-0557 Vero Beach Centennial Parade Recommended Action: Request the Board to consider the invitation from the City of Vero Beach to participate in the City's Centennial Parade on October 26, 2019. Attachments: Commissioner's Memorandum INVITE Centennial Parade Commissioner O'Bryan relayed that the Board has received an invitation to participate in the City of Vero Beach's Centennial Parade. He noted that the parade would be titled "Vero Beach Through the Ages" and he asked his fellow Board Members if they would like to participate. A motion was made by Commissioner O'Bryan, seconded by Chairman Solari, to participate in the City of Vero Beach Centennial Parade on October 26, 2019. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc E. Commissioner Tim Zorc 14.E.1. 19-0568 Proposing Bethel Creek as a pilot project for restoring historical ocean inflows to the Indian River Lagoon Recommended Action: Discussion Attachments: Commissioners Memorandum Commissioner Zorc asked for the Board's consideration for County Attorney Dylan Reingold to write a letter of support to the Department of Environmental Indian River County Florida Page 21 Board of County Commissioners Meeting Minutes - Final July 2, 2019 Protection, Florida Institute of Technology, Representative Thad Altman and local elected representatives for the Florida Tech -Restore Lagoon Inflow Research project to include Bethel Creek as a site for consideration. Chairman Solari expressed that he is unable to support the motion. A motion was made by Commissioner Zorc, seconded by Commissioner O'Bryan, to have the County Attorney write a letter of support to consider Bethel Creek for the Florida Tech -Restore Lagoon Inflow Research Project. The motion carried by the following vote: Aye: 3 - Vice Chairman Adams, Commissioner O'Bryan, and Commissioner Zorc Nay: 2 - Chairman Solari, and Commissioner Flescher 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. 15.8.1. 19-0553 Approval of Minutes Meeting May 7, 2019 Recommended Action: Approve Attachments: 05072019SWDD Draft A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve the Solid Waste Disposal District Meeting Minutes of May 7, 2019 as written. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 15.8.2. 19-0562 Approval of 2019 CPI Adjustment Request by Mr. Mulch Recommended Action: Solid Waste Disposal District staff recommends that the Board approve the request for a 1.31% rate adjustment by Russell Payne, Inc. d/b/a Mr. Mulch, Inc. and authorize the County Administrator to take any necessary actions to effectuate the change Attachments: Staff Report Rate Adjustment Letter from Mr Mulch Indian River County Florida Page 22 Board of County Commissioners Meeting Minutes - Final July 2, 2019 A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 15.B.3. 19-0575 Approval of 2019 CPI Adjustment Request by Republic Services Recommended Action: Solid Waste Disposal District staff recommends the following for Board review and approval: 1. Approve request for a 1.16% Consumer Price Index rate adjustment by Republic Services of Florida, LP, and authorize the County Administrator to take any necessary actions to effectuate the change Attachments: Staff Report Rate Adjustment Letter Request from Republic Services A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 1:13 p.m. Approved: September 17, 2019 Indian River County Florida Page 23 Board of County Commissioners Meeting Minutes — Final July 2, 2019 ATTEST: ost "'"p61M/S" •o.• .J \i'.,1,-, Jeffrey R. Smith, CPA, CGFO, CGMA Bob Solari, Chairman Clerk of Circuit Court and Comptroller By: Recording Secretary BCC/JLR/2019 Minutes Approved: r.= • %14»4.. SFP 1 7 2019 Indian River County Florida Page 24