HomeMy WebLinkAbout07/09/2019 (2)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
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Meeting Minutes - Final
Tuesday, July 9, 2019
9:00 AM
Commission Chambers
Board of County Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of County Commissioners
Meeting Minutes - Final July 9, 2019
1. CALL TO ORDER
Present: 5 - Chairman Bob Solari
Vice Chairman Susan Adams
Commissioner Joseph Flescher
Commissioner Peter O'Bryan
Commissioner Tim Zorc
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2.B. INVOCATION
Pastor Gregory Shreaves, Living Lord Lutheran Church
3. PLEDGE OF ALLEGIANCE
Commissioner Susan Adams, Vice Chair
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher,
to approve the Agenda as presented. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
5. PROCLAMATIONS and PRESENTATIONS
5.A. 19-0529 Presentation of Proclamation Honoring Kathryn L. Bowdoin, Also Known As
Kathryn L. Thomas, On Her Retirement From The Indian River County Tax
Collector's Office
Recommended Action:
Read and Present
Attachments: Proclamation
Chairman Solari presented the Proclamation to Kathryn L. Bowdoin (Thomas) who
was surrounded by family, friends, and former co-workers. Carole Jean Jordan,
Indian River County Tax Collector, spoke in appreciation of Ms. Bowdoin's
strength and dedication in her 34 years of service to Indian River County.
Read and Presented
5.B. 19-0608 Presentation of Proclamation Honoring Kathy Crockett On Her Retirement From
the Indian River County Supervisor of Elections Office
Recommended Action: Recommend Read and Present
Attachments: Proclamation
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Board of County Commissioners
Meeting Minutes - Final July 9, 2019
Chairman Solari presented the Proclamation to Kathy Crockett in honor of her
16 -year career with the Indian River County Supervisor of Elections Office. The
Commissioners each thanked Ms. Crockett for her hard work and pleasant
demeanor. Supervisor of Elections Leslie Swan praised her attention to detail and
customer service skills.
Read and Presented
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
7.A. 19-0594 Health Insurance Additional Health Advocacy Benefit effective August 1, 2019
Recommended Action: No action required. Informational only.
Attachments: Staff Report
County Administrator Jason Brown announced the approval of an additional benefit
for employees under the County's health insurance plan. He explained that a
Health Advocate would be available to assist and support insured members with
their health care issues. He added that the cost of this benefit would be funded
from the health insurance trust fund.
No Action Taken or Required
8. CONSENT AGENDA
A motion was made by Commissioner Flescher, seconded by Commissioner O'Bryan,
to approve the Consent Agenda as presented. The motion carried by the following
vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
8.A. 19-0604 Checks and Electronic Payments June 21, 2019 to June 27, 2019
Recommended Action:
Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of June 21, 2019 to June 27, 2019
Attachments: Finance Department Staff Report
Approved
8.B. 19-0571 FDEP Grant Agreement No. 19182, Indian River County Hurricane Irma Recovery
Project - Sector 7
Staff recommends the Board approve FDEP Grant Agreement No. 19IR2 and
authorize the Chairman to sign the Agreement on behalf of the County. Following
Board approval, the County will transmit the partially executed Agreement to the
Recommended Action:
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Board of County Commissioners
Meeting Minutes - Final July 9, 2019
State for final signatures. Upon receipt of the fully executed original FDEP Grant
Agreement 19IR2 from the State, staff will transmit to the Clerk to the Board of
County Commission for recording.
Attachments: Staff Report
FDEP Grant Agreement 191R2
IRC Grant Form No. 191R2
Approved staff's recommendation
8.C. 19-0587 IRC Jail Complex Roofing Replacement, Recover and Repair Project, IRC -1735,
Final Payment, Release of Retainage and Change Order No. 2
Staff recommends approval of Change Order No. 2 and payment of Application for
Payment No. 10/Final to Atlantic Roofing II of Vero Beach, Inc. in the amount of
$83,569.30 for final payment and release of retainage.
Recommended Action:
Attachments: Staff Report
Approved staffs recommendation
8.D. 19-0599 Release of Retainage - Work Order No. 9 Morgan & Eklund, Inc. Legal
Descriptions and Sketches for Beach Construction Easements
Staff recommends the Board approve the release of all withheld retainage under
Work Order No.9 in the amount of $6,681.51
Recommended Action:
Attachments: Staff Report
Approved staff's recommendation
8.E. 19-0584 Florida Department of Law Enforcement (FDLE) FY18 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
Staff recommends that the Board of County Commissioners ratify the Chairman's
action in executing the Certificate of Participation.
Recommended Action:
Attachments: Staff Report
Approved staffs recommendation
8.F. 19-0589 Award of Bid# 2019059 - Containment Coating at NCRO Facility
Recommended Action:
Staff recommends that the Board award the bid to Citrus Sandblast, LLC, approve
the sample agreement and authorize the Chairman to execute said agreement after
the County Attorney has approved the agreement as to form and legal sufficiency,
and receipt and approval of the vendor's insurance.
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Board of County Commissioners
Meeting Minutes — Final July 9, 2019
Attachments: Staff Report
Sample Agreement
Approved staffs recommendation
8.G. 19-0591 Award of Bid 2019065 - 55 Ton Detachable Gooseneck Lowboy Trailer
Recommended Action: Staff recommends that the Board award bid 2019065 to Rampant Trailers, LLC,
and authorize the Purchasing Division to issue a Purchase Order in the amount of
$49,690.
Attachments: Staff Report
Approved staffs recommendation
8.H. 19-0597 Authorization to Increase Blanket Purchase Orders
Recommended Action: Staff recommends the Board of County Commissioners authorize increases to the
listed Purchase Orders as approved by the Budget Office, up to the maximum
amount requested for the current fiscal year.
Attachments: Staff Report
Approved staffs recommendation
8.1. 19-0592 Approval of Blue Medicare Advantage Renewal
Recommended Action:
Staff recommends and respectfully requests that the Board approve the renewal of
the current Blue Medicare PPO 2 RX 1 plan effective October 1, 2019 through
September 30, 2020 and authorize the Chairman to execute the renewal agreement.
Attachments: Staff Report
Indian River County BOCC #90000 2019 EGWP PPO2 Overview
Indian River County BOCC #90000 2019 EGWP Rx1 Overview
EGWP Master Agreement Template
Approved staffs recommendation
8.J. 19-0593 Annual Resolution re Delegation of Authority Concerning Declarations of State of
Local Emergencies and to Act in a State Declared Emergency Affecting Indian
River County
Adopt the resolution delegating authority to the County Administrator, or his
designee, to declare states of local emergencies and to act in a state declared
emergency affecting Indian River County effective from July 9, 2019 through
December 31, 2020.
Recommended Action:
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Board of County Commissioners
Meeting Minutes - Final July 9, 2019
Attachments: Staff Report
Resolution
Approved Resolution 2019-055, delegating authority to the County Administrator to
declare states of local emergencies and to act in a State of Florida declared
emergency affecting Indian River County; and providing an effective date.
8.K. 19-0595 Annual Resolution Delegating the Authority to the County Administrator or his
Designee, to Execute Resolutions Calling Letters of Credit as Necessary during a
Declared State of Local Emergency or Declared State of Florida Emergency
Affecting Indian River County
Adopt the resolution delegating authority to the County Administrator, or his
designee, to execute resolutions calling letters of credit as necessary during a
declared state of local emergency or declared State of Florida emergency affecting
Indian River County from July 9, 2019 through December 31, 2020.
Recommended Action:
Attachments: Staff Report
Resolution
Approved Resolution 2019-056, delegating the authority to the County Administrator
or his designee, to execute resolutions calling letters of credit as necessary during a
declared state of local emergency or declared State of Florida emergency affecting
Indian River County; and providing an effective date.
8.L. 19-0596 Resolutions Delegating the Authority to the County Administrator or his Designee
to Call Letters of Credit and to Act on Behalf of Indian River County during the
time frames of July 17, 2019, through and including August 12, 2019; and August
14, 2019, through and including September 9, 2019
Recommended Action: Authorize the Chairman to sign the two Resolutions as presented, delegating the
authority to call Letters of Credit and delegating full signing authority during the
periods commencing July 17, 2019, through and including August 12, 2019; and
August 14, 2019, through and including September 9, 2019, respectively.
Attachments: Staff Report
Resolution (July 17-Auqust 12, 2019)
Resolution (August 14 -September 9, 2019)
Approved Resolution 2019-057, delegating authority to the County Administrator or
his designee, to execute resolutions calling letters of credit as necessary during the
period commencing July 17, 2019, through and including August 12, 2019, and
further delegating to the County Administrator or his designee, the authority to
execute all documents necessary to the proper functioning of the County during the
period commencing July 17, 2019, through and including August 12, 2019.
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Board of County Commissioners
Meeting Minutes - Final July 9, 2019
Approved Resolution 2019-058, delegating authority to the County Administrator or
his designee, to execute resolutions calling letters of credit as necessary during the
period commencing August 14, 2019, through and including September 9, 2019, and
further delegating to the County Administrator or his designee, the authority to
execute all documents necessary to the proper functioning of the County during the
period commencing August 14, 2019, through and including September 9, 2019.
8.M. 19-0601 Miscellaneous Budget Line Transfer
Recommended Action: Staff recommends the Board of County Commissioners approve the budget line
transfer
Attachments: Staff Report
Line Transfer
Approved a one-time budget line transfer for Voice over Internet Protocol (VOIP)
conversion costs as follows: equipment and rewiring of Administrative Building B,
the Main Library and the North County Library total $212,544, and will be made
available by a line item transfer from the Optional Sales Tax/Fiberoptics account;
rewiring of the Courthouse totals $63,873, and will be made available by a line item
transfer from the Court Facilities/New Courtroom Facilities account.
8.N. 19-0603 Amendment 1 to Work Order No. 1 with Arcadis for Design, Procurement and
Construction Administration to Rehabilitate the RAS/WAS Pumps at the Central
Wastewater Treatment Plant
Recommended Action:
Staff recommends that the Board of County Commissioners approve Amendment
No.1 to Work Order No. 1 with Arcadis, in the amount of $44,075.00, for
Professional Services that include design, specifications/bid documents, and
construction observation services to rehabilitate the Return -Activated
Sludge/Waste-Activated Sludge pump system and the rotary drum thickener at the
Central Wastewater Treatment Facility, and authorize the Chairman to execute said
work order on their behalf
Attachments: Staff Report
Work Order No 1 RAS and WAS Pump Replacement
Approved staffs recommendation
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
PROOF OF PUBLICATION FOR THESE HEARINGS IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD.
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Board of County Commissioners
Meeting Minutes - Final July 9, 2019
10.A.1. 19-0549
Recommended Action:
Glendale Baptist Church, Inc.'s Request for Conceptual Site Plan and Special
Exception Use Approval for Glendale Baptist Church and School
[SP -CP -19-03-06 / 2004040365-83388] (Quasi -Judicial)
Staff recommends that the BCC grant special exception use approval for the
school facility, with the following conditions: 1. The final site plan and
associated County permits shall include the final design of the following: a.
Tree protection and tree mitigation plan; b. Landscape plan; c. Left and right
turn lanes at both project driveway connections (27th Avenue and 4th Street); d.
Stormwater management system that will accommodate runoff generated by the
offsite left and right turn lanes; e. 27th Avenue sidewalk; f. Internal
sidewalk/pedestrian system; and g. Streetlighting plan. 2. The maximum student
enrollment shall not exceed 400 students. 3. The multi-purpose playfield shall
not include outdoor lighting. Any future request to add outdoor lighting to the
playfield area will require special exception approval (PZC review and BCC
approval). 4. Prior to issuance of a Certificate of Occupancy (C.O.) for Phase 1,
the required left and right turn lanes at both project driveway connections (27th
Avenue and 4th Street) shall be completed.
Attachments: Staff Report
Excerpt from Draft June 13. 2019 PZC Minutes
Location Map
Aerial
Conceptual Site Plan
Chairman Solari introduced the party for the proceeding as Glendale Baptist
Church.
Each Commissioner, as requested by the Chairman, disclosed ex parte
communications, site visits, or independent investigations. The Commissioners
also affirmed that they have an open mind and can base their decisions on the
evidence presented and the applicable law. The Deputy Clerk administered the
Oath to all persons who wished to speak at the hearing.
Ryan Sweeney, Senior Planner, Community Development, used a PowerPoint
presentation to review the elements of the special exception process criteria,
referring to staffs memo for more detailed information. An aerial view of the
site, phases of the conceptual plan, traffic circulation plan, and landscape plan
were shown.
Commissioner O'Bryan received additional information regarding the traffic
impact during the school's afternoon dismissal.
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Meeting Minutes - Final July 9, 2019
Ryan McLean, Project Manager, MBV Engineering, answered questions
regarding the amount of space allocated for the parent pick-up queue.
Chairman Solari opened the Public Hearing. There being no speakers, the
Chairman closed the Public Hearing.
A motion was made by Commissioner O'Bryan, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
10.A.2. 19-0588 Modification to County Code Section 105 (Legislative)
Recommended Action:
Staff recommends that the Chairman open the public hearing, take comments
from the public and then close the public hearing, and that the Indian River
County Board of County Commissioners vote to adopt the draft ordinance.
Attachments: Staff Report
Draft Ordinance 2019 -
Jennifer Hyde, Purchasing Manager, presented modifications to County Code
Chapter 105, Purchasing Rules, designed to streamline procedures and align
them with current statutes. Utilizing a PowerPoint presentation, Ms. Hyde
listed the sections of code to be modified, and provided the Board with the
rationale and benefits of the changes.
Commissioner Zorc asked and received answers to procedural questions.
Chairman Solari opened the public hearing. There being no speakers, the
Chairman closed the Public Hearing.
A motion was made by Commissioner O'Bryan, seconded by Commissioner
Flescher, to adopt Ordinance 2019-016, amending Section 105.01 (Authority of
County Administrator); Section 105.02 (County Commission); and Section 105.04
(Bidding Procedures) of Chapter 105 (Purchasing) of the Code of Indian River
County, Florida in order to increase the purchasing authority of the County
Administrator, increase the bid bond threshold, and modify requirements for
legal advertisement; and providing for codification, severability, repeal of
conflicting provisions, and an effective date. The motion carried by the
following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
B. PUBLIC DISCUSSION ITEMS
10.8.1. 19-0565 Request to Speak from Freddie Woolfork of the Gifford Youth Achievement
Center regarding Thank you for supporting GYAC
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Board of County Commissioners
Meeting Minutes - Final July 9, 2019
Recommended Action: No action required
Attachments: Request to Speak Form
Freddie Woolfork, 4590 57th Avenue, appeared before the Board with praise for
the County's recycling education efforts and its positive effect in the
community. He went on to thank County staff and representatives from Waste
Management for their support of the Gifford Youth Achievement Center's
school supply drive.
No Action Taken or Required
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
B. Emeraencv Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Mana cment and Bud2et
12.E.1. 19-0600
Recommended Action:
Designation of Excess Equipment as Surplus and Authorization for Disposal of
Vehicles
Staff recommends the Board declare the items on the Excess Equipment List for
070919 Agenda as surplus, and authorize their sale and/or disposal. Staff also
recommends the Board authorize the sale of the titled assets on hand that have
been declared surplus by online auction.
Attachments: Staff Report
Excess Equipment List
Indian River County Purchasing Manager Jennifer Hyde presented the Board
with a list of County surplus equipment and sought approval to have the items
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Meeting Minutes - Final July 9, 2019
authorized for sale and/or disposal. Ms. Hyde also sought approval to use an
online auction site for the sale of titled assets. She noted that traditional live
auction events had become progressively less successful, and listed several
reasons why moving to online sales of the listed titled assets would be
beneficial for the County.
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Adams, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
12.E.2. 19-0605
Recommended Action:
Water & Sewer Revenue Refunding Bonds, Series 2009 Approval of Resolution
for Early Payoff
Staff recommends that the Board of Commissioners approve the Resolution
authorizing the redemption and payment of the Water & Sewer Revenue
Refunding Bonds, Series 2009; authorizing the use of Utilities cash balance in
the amount of $11,320,000 to pay off this debt and related expenses; and
authorizing the proper officers of the County to do all acts necessary and proper
for carrying out the transactions contemplated by this resolution.
Attachments: Staff Report
Resolution
Notice of Redemption
Masterson Advisors Series 2009 Redemption Calcualtions
Management and Budget Director Kristin Daniels presented a Resolution which
would provide for early payoff of the Water and Sewer Revenue Refunding
Bonds, Series 2009. The Board had granted approval to move forward with
the early payoff process at the July 2, 2019 Commission meeting. Director
Daniels recounted her discussions with the County's financial advisor and bond
counsel, and provided analysis on the benefits of an early payoff.
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Adams, to approve Resolution 2019-059 authorizing the redemption of its Indian
River County, Florida Water and Sewer Revenue Refunding Bonds, Series 2009;
authorizing a redemption notice, notice to redeem and certain other
documentation; and providing for repeal of inconsistent provisions, severability
and an effective date. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
F. Public Works
G. Utilities Services
13. COUNTY ATTORNEY MATTERS
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Board of County Commissioners
Meeting Minutes - Final July 9, 2019
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
B. Commissioner Susan Adams, Vice Chairman
C. Commissioner Joseph E. Flescher
D. Commissioner Peter D. O'Brvan
E. Commissioner Tim Zorc
Commissioners Open Dialogue
Updates were provided by individual Commissioners on the following topics:
Commissioner Flescher thanked County staff and the veterans who attended the
flag dedication ceremony at the Gifford Youth Achievement Center.
Commissioner O'Bryan announced the Florida Association of Counties (FAC)
had issued a call for policy proposals from the Water Policy Committee, as well
as the Growth, Agriculture, Transportation, and Environment (GATE)
Committee; he requested input from the other Commissioners on these issues.
Chairman Solari attended the grand opening of Osprey Acres Stormwater Park
and Nature Preserve. He thanked staff for their work in bringing this project to
fruition.
Vice Chairman Adams read aloud several accolades Vero Beach had earned in
travel tourism publications, and credited the marketing efforts of the Tourist
Development Council.
Commissioner Zorc participated in the Vero Beach Fourth of July Parade.
Referring to tourism in the County, he was pleased to note that there were larger
than average crowds for this time of year on the barrier island.
No Action Taken or Required
15. SPECIAL DISTRICTS AND BOARDS
A. Emereencv Services District
B. Solid Waste Disposal District
15.8.1. 19-0609 Single Stream Recycling Contamination
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Meeting Minutes - Final July 9, 2019
Recommended Action: For informational purposes only at this time
Attachments: Staff Report
Himanshu Mehta, Managing Director, Solid Waste Disposal District, and Sue
Flak, Recycling Education Coordinator, appeared before the Board to present
their findings on the extent of single stream recycling contamination in Indian
River County.
Director Mehta began his report by announcing that Indian River County's
recycling rate had reached 66 percent in 2018, making it the second most
effective County in the State of Florida with regards to recycling.
The presentation continued by recounting that in April 2019, the Solid Waste
Disposal District (SWDD) received reports of residents placing garbage in their
recycling carts which is a violation of the County code. Details of the
Recycling Contamination Action Plan, designed to curb violations and educate
residents, were reviewed.
Discussion ensued among Commissioners and staff regarding the cost of
contaminated recycling, education efforts, problems with returning to open -top
bins, and the number of residents who may be using recycling carts in lieu of
paying for garbage collection. Commissioner O'Bryan raised the suggestion of
moving to universal garbage collection to eliminate contamination problems.
Brian Katz from Tropical Recycling appeared before the Board to report that
the level of contaminated loads had risen to 35-40 percent. He advised that
this level may jeopardize the County's recycling program and advocated for
universal garbage collection.
Commissioner Zorc received answers from Ashima Wild of Republic Services
regarding the lower recycling contamination levels in the City where garbage
collection is mandatory. He suggested further discussion of mandatory service
and streamlining the county's convenience centers.
Commissioner O'Bryan returned to his suggestion of universal garbage
collection and requested that staff contact Waste Management for a ballpark
cost to provide service for all County residents.
No Action Taken or Required
C. Environmental Control Board
16. ADJOURNMENT
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Meeting Minutes - Final July 9, 2019
There being no further business, the Chairman adjourned the meeting at 10:44 A.M.
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Board of County Commissioners
Meeting Minutes — Final July 9, 2019
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
By:
Deputy Clerk
BCC/RW/2019 Minutes
Bob Solari, Chairman
Approved: SEP 1 7 2019
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