The URL can be used to link to this page

Home My WebLink About2019-161C• COMMUNICATIONS INTERNATIONAL An Employee Owned Company 1 1 1 Change Order Date: 10/7/2019 Change Order NCO-P133 Customer ID: Indian River from Exacom logging system to Revcord Recorder system, and Add 911 ications to the logging system. Melissa Osmolski Changing from an Exacom Logging system to a Revcord Logging system & adding 911 communications recording - increasing the orginal contract price of 116,923.75 to 165,607.00 Orginal contract price price was 116923.75. This change order will increase the cost of the orginal amount by 48683.25. Change Order subject to Ci Standard Terms and Conditions Submit Purchase Order to: Communications International 4450 US Highway 1 Vero Beach, FL 32967 www.ask4ci.com Change Order accepted: Print Name Attest: Jeffrey R. Smith, Clerk of • Circuit Court and Comptroller? ' C3COMMUNICATIO ` INTERNATION • `-,I 6z,-, An Employee Owned Company putt' Clerk Quote/Change Order Terms and Conditions: Project manager ate AND LEGAL SUF1r'I0IENcv• " DYLAN REINGOLD 03UNTY ikTTORNFay 1. Quotes/Change Orders are exclusive of all installation and programming charges unless expressly stated and all applicable taxes. 2. Title will pass upon shipment, risk of loss will pass upon delivery to purchaser's facility. 3. Ordered equipment may be returned for a full refund, less a 25% restocking fee, if the equipment is returned unused and undamaged in its original packaging within six months after shipment. To: Maria Resto and Tina Smith Indian River County 4225 43rd Ave Vero Beach, FL 32967 Quote Date: September 24, 2019 Quote #: 19-0405 Customer Ref: IR -CI Expiration Date: December 23, 2019 '� S Ie�person „. � �SFiip . tng�f�etf�od .: Deli ery �1�te a frit der , <,�, l?�ymen� D'U� to Total Hardware And Software Costs $147,941 4 BOSS Base Offsite Support Service - First 16 Channels $600 , $2,400 208 BOSSCH Base Offsite Support Service - Cost Per Additional Channel $20 $4,160 2 BOSSID Trunked Radio Software Installation - Cost Per Recorder $2,500 $5;000 161 REVSYNCIV Backup And Remote Access Service Vol'P Single Channel- Annual $38 $6,118 Please Note: RevSync is backing up one instance of Vo1P and Radio Total Service Costs $17,678 1 RSPLUSEG 24/7 Help Desk and Remote Monitoring with Upgrades - Annual 12% 100% $0 { Total Maintenance Costs $0 1:00 RSPLUSEG24/7 Help Desk and Remote Monitoring with Upgrades - Annual 12% 0% $15,878 Item in yellow is annual cost after the first year for maintenance and not included in the total for Purchase Purchase Tat = $165,6119,'J Thank you for your business! 10190 Katy Freeway Suite #501 Houston,TX 77043 REV CORD www.revcord.com ® Revolutionizing Multimedia Retarding 1-866-559-2188 Local 281-404-7040 Fax 281-404-5323 RECOMMENDATION: Staff recommends the Board approve Change Order #I with Communications International Inc. and authorize the Chairman to execute the agreement. ATTACHMENTS: Work Order No. 4 Logging Recorder Quote Revised Attachment "A" APPROVED FOR AGENDA FOR: October 1, 2019 BY: Jason Brown County Administrator Indian River Co. Approved Dote Admin. Co. Attorney `t Budget Dept. Risk Mgr. /,r� // General Svcs. — /C/ ll+I Purchasing IJ INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason Brown, County Administrator THROUGH: Tad Stone, Director of Emergency Services FROM: Maria Resto, Radiological Emergency Analyst/Radio System Manager DATE: September 9, 2019 SUBJECT: Approval of Change Order for Radio System P25 Migration Project It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION: On August 16, 2016, the Board approved the P25 migration project for the County's radio system. The project is part of the County's Capital Improvement Element (CIE) and structured in phases over a five-year period. On February 5, 2019, the Board approved Work Order No. 4 for the project, which included the purchase and installation of a logging recorder system for radio traffic as Milestone 5 for a cost of $116,923.75. After consulting with 911 staff and technicians, it was determined that separately recording 911 calls and radio traffic would no longer be operationally effective. The new cost for the logging recorder system is of $165,619.00. The project was originally budgeted as an Optional Sales Tax expenditure; however since the proposed logging recorder covers both the radio and the 911 system, staff recommends half the cost to be derived from the 911 Surcharge Fund/Communication Center. Continuing with the Board approved P25 migration project and agreement for service; the attached quote outlines costs of $165,619.00, making the total cost of Amended Work Order No. 4 of $1,545,915.34 FUNDING: ITEM Amount Account Number Logging Recorder $82,809.50 31512022-066510-16004 Logging Recorder $82,809.50 12013325-066510-16004 Funding for half of the proposed logging recorder, or $82,809.50 is budgeted and available from Optional Sales Tax/Fire Services/800MHZ Upgrade account. Funding for the remaining half to be paid from the 911 Surcharge Fund will be funded via. budget amendment from 911 Surcharge Fund/Cash Forward Oct 1st Indian River County Emergency Services 4225 43rd Avenue Vero Beach, Florida 32960 Telephone: (772) 226-3900 FAX: 772-567-9323 Project: P25 Radio Project Emergency Services WORK ORDER NO. 4 FOR THE COUNTYWIDE P25 MICROWAVE RADIO SYSTEM MIGRATION PROJECT WITH Communications International; Inc. This Work Order No. 4 to the Countywide P25 Radio System Migration Project dated February 5, 2019 is for the Radio System Contractor (Communications International) to perform work necessary to provide P25 Radio Communications Network Enhancements to the Indian River County (County) Radio System. Work Order No. 4 is as follows: SECTION 1— PROJECT LIMITS This Work Order No. 4 includes tasks and services for Communications International to. perform in connection with the radio system upgrade. SECTION Il - SCOPE OF SERVICES As agreed upon between Communications International and County, that Communications International shall provide all engineering, design and supply necessary materials and laborto install the West Tower 700 MHz 5 channel simulcast site, the new system antenna upgrade to 700 MHz at all sites, to upgrade the VIDA Core and Symphony Consoles, and to install the logging recorder for P25 Radio Traffic as described in in price quote dated 12-14-2018. Milestones and pricing associated herein are attached to this Work Order No. 4 as Exhibit A and incorporated by reference herein. SECTION III — TIME FOR COMPLETION & DELIVERABLESIWORK PRODUCT Communications International shall provide the County: The services completed by Communications International and delivered to the county within 365 days from notice to commence. SECTION IV — COMPENSATION The County agrees to pay, and Communications International agrees to accept, for the above- described services rendered as identified in Sections. I, Il, and III of this Work Order No. 4 for a total amount of $1,497,220.09 BY: Work Order No, 4 communications International P25 Radio Project February 5, 2019 Any additional services not described hereon shall be pre -approved by the County. All invoicing shall include itemized costs and materials expended to complete the work. IN WITNESS WHEREOF the parties hereto have executed these presents this 5th day of February, 2019. OWNER: BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA (Signature) Bob Solari, Chairman Approved by BCC February 5, 2019 ATTEST: Jeffrey R. Smith, Comptroller and Clerk, of Circuit Court r '` �i De uty Clerk Approved as to Form and Legal. Sufficiency: 2 DESIGN/BUILDER: Communications International (pigrssauCOrsmolski, e) _,:Ij IelProject Manager Witnessed by: C14 P I C'qNN�� (Printed name) EXHIBIT "A" Milestone Payment Schedule Milestone 1 Furnish and Install Fellsmere 700 MHz 5- $ 378,801.29 Channel Simulcast Site Milestone 2 Furnish and Install New System Antenna $ 74,410.30 Upgrade to 700 MHz (Existing 5 Sites) Milestone 3 VIDA Core and Symphony Console Feature $ 185,315.00 Upgrades Milestone 4 Furnish and Install New 700 MHz Simulcast $ 741,769.75 Site and Antennas @ Costa d' Este Milestone 5 Recorder for P25 Radio Traffic & 65, 619 919ging TOTAL INVOICING: $ 1,545,915.34 4. Hrices quoted are Valla Tor the auration as noted above. 5. Net 30 days after invoice 6. Manufacturer's standard equipment warranty (which will be furnished upon request) applies to all ordered equipment. Communication International, Inc. DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS, EXPRESS OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 7. Communication International, Inc.'s TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITED TO THE PURCHASE PRICE OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED, IN NO EVENT WILL COMMUNICATIONS INTERNATIONAL INC. BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. 8. These terms will prevail over any inconsistent or additional terms on any purchase order submitted by the purchaser.