HomeMy WebLinkAbout2019-183WORK ORDER NUMBER 9
IRC -1838 IRC Main Library Roof Replacement
This Work Order Number is entered into as of this 5th day of November 1 2019 pursuant to that certain
Continuing Contract Agreement for Roof Consultation Services, dated April 15th, 2014, and extended on February 6, 2018
for an additional 3 -year term, (referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political
subdivision of the State of Florida ("COUNTY") and REI Engineers, Inc. ("Consultant").
All services performed under this contract shall be supervised and certified by a licensed Professional Engineer (PE) licensed
with the State of Florida and staff employed directly with your firm.
Scope of Services:
Indian River County is requesting that REI Engineers, Inc., review and assess repairs necessary, prepare
construction drawings consisting of roof plans and details which depict the Scope of Work, assist in the bidding
phase, and provide construction administration services necessary to complete the roof replacement on the
Main Library building at 1600 21St Street, Vero Beach, FL 32960.
All work shall be performed in accordance with the attached Proposal dated October 24, 2019 (EXHIBIT "A") and
shall comply with Standards enumerated in the Continuing Contract Agreement for Professional Services, dated
April 15, 2014, and extended on February 6, 2018 for an additional 3 -year term.
Compensation:
The COUNTY agrees to pay, and REI Engineers, Inc. agrees to accept, $33,250.00f or services rendered
according to the Proposal dated October 24, 2019, identified in the attached EXHIBIT "A", incorporated by
reference herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above.
CONSULTANT:
REI ENGINEERS, INC.
By:
Mark Renninger
Branch Manager
BOARD OF COUNTY COMMISSIONEW''uiir�
OF INDIAN RIVER COUNTY
_ cwt• �J •:�'
By:
Bob Solari, Chairman
BCC Approved Date: November 5, 2019
Attest: Jeffrey R. Smith, CIrk of Court and Comptroller
By:
. Ajl)t�� Deputy Clerk
Approved:
Jason E. B own, CountyAdmigigtpator
Approved as to form and legal sufficiency: /K/fn:�_�
Dylan T. Reingold, County Attorney
E N G I N E E R S
October 24, 2019 EXHIBIT A
Indian River County
1801 27th Street
Vero Beach, FL 32960
Attention: Richard B. Szpyrka P.E.
Public Works Director
Reference: Proposal for Engineering Services
Contract Documents and Construction Administration
Main Library Roof Replacement
REI Proposal No: P18TPA-030
Dear Mr. Szpyrka:
In response to our recent discussions, we are pleased to submit this proposal for your consideration. The roof
areas outlined in this proposal include roof sections of the facility located at 1600 211 Street, Vero Beach,
Florida 32960 (totaling approximately 29,555 square feet). The following is an outline of the proposed services
for Contract Documents and Construction Administration:
I. CONTRACT DOCUMENTS
A. Conduct the site visit(s) to develop detailed Contract Documents for the subject building.
B. Extract roof samples to identify roof system composition and condition. Cored locations to be
repaired with compatible materials.
C. Perform the following engineering design calculations for all roof areas which will be sealed by a
Licensed Engineer:
D. Determine design wind loads in accordance with ASCE 7 as required by the current edition of the
State Building Code.
E. Determine Primary drainage for compliance with the current edition of the State Plumbing Code.
F. Determine Existing and proposed roof system R -Value for compliance with the current edition of
the State Energy Conservation Code.
G. Estimate existing and proposed roof system dead load unit weights to determine load change and
the need for a structural analysis. If a structural analysis is required, REI will coordinate applicable
work with a licensed Structural Engineer. The cost for the structural analysis (if necessary) is not
included in this proposal.
Engineering solutions for tomorrow"
10150 Highland Manor Drive, Suite 200
Tampa, FL 33610
PAGE 1 OF 3
reiengineers.com
813.944.2137
ENGINEERS PROPOSAL #P18TPA-030
H. Prepare comprehensive scaled drawings for conditions present to ensure competitive bids are
received. All plans and details to be developed on Computer Aided Drafting (AutoCAD).
I. Prepare technical specifications of the removal or other preparation of the existing roofing
system(s), roof system(s) and sheet metal for the building.
J. Issue preliminary Contract Documents for Owner review. Upon acceptance, final Contract
Documents will be prepared and submitted.
K. Provide bidding assistance to Owner.
L. Attend one Pre -Bid Meeting for potential contractors to review the Contract Documents and
resolve any questions that may arise during the bid stage of the project.
M. Bids shall be analyzed and a recommendation made based on low bid, alternates, contractor's
past performance and Owner's budget restrictions. Submit a certified Bid Tabulation and
recommendation for award.
Il. CONSTRUCTION ADMINISTRATION
A. Review and accept, as appropriate, shop drawings and submittals as required by the Contract
Documents. Return unacceptable submittals to contractor as required until compliance with
specifications is realized.
B. Attend a pre -construction meeting with the successful contractor to ensure a clear understanding
of the plans and specifications.
C. Perform quality assurance site visit once every five working days, Monday through Friday, to verify
work is in compliance with the Contract Documents. Photographs will be taken as deemed
necessary for documentation. REI cannot comment on work that takes place and covered while
REI is not onsite.
D. Prepare and submit reports from each quality assurance site visit relaying information pertaining
to weather, area worked, application methods, material types installed during the site visit, and
listing of non -conforming items requiring Contractor's correction.
E. Review any change orders developed by the owner as needed to address changes to the contract
requirements.
F. Upon notification by the contractor that the job is fully complete, a final inspection will be
conducted with REI, contractor and Owner personnel. A final inspection report will be submitted
upon verifying completion or if necessary, an additional punch list will be prepared.
G. Upon completion of work, verify compliance of warranties and forward to Owner with close out
documents and final billing.
H. Conduct a 2 -year Contractor Warranty Inspection before the warranty expires to address warranty
issues with the Contractor and Manufacturer.
Engineering solutions for tomorrow" )RAGE 1 OF 3
10150 Highland Manor Drive, Suite 200 reiengineers.com
Tampa, FL 33610 813.944.2137
ENGINEERS
III. PROPOSED SCOPE OF CONSTRUCTION WORK
PROPOSAL #P18TPA-030
A. Remove existing roof systems down to the existing structural deck and provide new roof system
along with sheet metal flashing and accessories to provide a complete, watertight, warrantable
roof assembly.
IV. ESTIMATED CONSTRUCTION COSTS & ENGINEERING FEES
Based on the anticipated scope of work for this project, the opinion of probable construction costs and
proposed engineering fees are:
EngineeringFees:
ees:
Contract Documents:
Contract Documents................................................................ $18,450.00
Bidding....................................................................................... $1,250.00
Construction Administration:
Construction Administration..................................................... $13,550.00
Total Engineering Fee....................................................................... $33,250.00
V. PROJECT SCHEDULE
A. Preliminary Contract Documents shall be completed within thirty (30) days of Notice to Proceed.
Final Contract Documents shall be completed and sealed within ten (10) days of receipt of
comments.
B. Construction Administration shall be performed during the estimated construction duration and
the project closeout process. This work is expected to take forty-five (45) days calendar days.
If this proposal meets with your approval, please notify us in writing. This proposal will remain firm for a period
of thirty (30) days. After that time, we reserve the right to review scheduled commitments and prices.
If you have any questions, please do not hesitate to call.
REI Engineers
Mark Renninger, PE, RRC
Branch Manager
Engineering solutions for tomorrow'"
10150 Highland Manor Drive, Suite 200
Tampa, FL 33610
PAGE I OF 3
reiengineers.com
813.944.2137