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Home My WebLink About2019-103 RESOLUTION NO. 2019- 103 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DIRECTING DEPOSITORIES OF COUNTY FUNDS TO HONOR CERTAIN AUTHORIZED SIGNATURES ON COUNTY CHECKS, WARRANTS, AND OTHER ORDERS FOR PAYMENT; PROVIDING FOR BOARD OF COUNTY COMMISSIONERS AND CLERK OF THE CIRCUIT COURT SIGNATORIES; RESCINDING RESOLUTION NO. 2018-113 EFFECTIVE NOVEMBER 19, 2019 WHICH SPEAKS TO AUTHORIZED SIGNATURES ON COUNTY CHECKS, WARRANTS, AND OTHER ORDERS FOR PAYMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Code section 101.02.1, on November 19, 2019, the Board of County Commissioners of Indian River County ("Board") selected Susan Adams as Chairman from November 19, 2019, and continuing through November 17, 2020; and WHEREAS, Jeffrey R. Smith is the duly elected Clerk of the Circuit Court and Comptroller for Indian River County ("Clerk"), and he serves as clerk and accountant to the Board, pursuant to Section 28.12, Florida Statutes (2019); and WHEREAS, the Board has previously designated certain institutions as depositories of County funds; and WHEREAS, the Board's selection of Chairman requires a re-designation of signatories for County warrants, checks, and other orders for the payment of money drawn on the County's depositories; and WHEREAS, the Board has determined that the existing financial practices concerning personnel policies and employee compensation eliminate the need to require manual signatures on salary and other compensation warrants, checks, and other orders payable to Board employees; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: 1. Previous designations by the Board of certain institutions as official depositories of County funds are hereby ratified and affirmed. 2. Manual signatures shall not be required on any checks, warrants, and other orders for the payment of money drawn in the name of the Board for the purpose of salary and other compensation to or for any Board employees. RESOLUTION NO. 2019- 103 3. Each designated depository of County funds is hereby authorized and directed to honor checks, warrants, and other orders for payment of money drawn in the name of the Board, including those payable to the individual orders of any person/entity or persons/entities whose name or names appear thereon, when bearing both the facsimile signature of the Clerk, and the facsimile signature of the Chairman of the Board. 4. The manual and facsimile signatures of the herein designated officers appear on Exhibit "A" attached hereto and by this reference incorporated herein in its entirety. 5. The signatories named on the attached Exhibit "A" are hereby authorized to execute any and all signature cards and agreements as requested by the respective banking institutions designated as official depositories by the Board. 6 The use of facsimile signatures is authorized by Florida Statutes Section 116.34 (2019), the "Uniform Facsimile Signature of Public Officials Act." 7. The Clerk to the Board shall immediately file with the Department of State each Certificate of Facsimile Signature bearing the original manual signatures, at which point a facsimile signature of those officials signatory to Exhibit "A" of this Resolution shall have the same legal effect as a manual signature on any instrument of payment. The Resolution was moved for adoption by Commissioner O'Bryan, and the motion was seconded by Commissioner Flescher, and upon being put to a vote, the vote was as follows: Commissioner Bob Solari Aye Commissioner Susan Adams Aye Commissioner Joseph E. Flescher Aye Commissioner Tim Zorc Aye Commissioner Peter D. O'Bryan Aye The Chairman thereupon declared the Resolution duly passed and adopted this 19th day of November, 2019 with an effective date of November 19, 2019. BOARD OF COUNTY COMMIS ,Elis INDIAN RIVER COUNTY, FLQI.JD Attest: Jeffrey R. Smith, Clerk of Athl °� Circuit Court d Compt oller By Q BY Deputy Clerk :n Adams, Chairman • �UtJ... F�•� . APPROVED AS TO FORM AND. LEGAL SUFFICIENCY BY DYLAN REINGOLD COUNTY ATTORNEY EXHIBIT "A" Jeffrey R. Smith, of Circu' ourtti d Comptroller Facsimile Indian River County Board of County Commissioners Cha. - S :: A dams Actu- APO.11 Facsi us'Ie JEFFREY R. SMITH, CPA, CGFO, CGMA &`°k N.YrR0< Clerk of Circuit Court&Comptroller �� c°� ("� P.O. Box 1028 0 4 . Vero Beach, FL 32961-1028 o ora°r Telephone: (772)770-5185 tifR coL1N04� • November 25, 2019 Department of State Administrative Code and Register 500 South Bronough Street Tallahassee, Florida 32399-0250 Attention: Ernest L. Reddick RE: Original Certificate of Facsimile Signature Dear Mr. Reddick: Pursuant to Florida Statute 116.34.3 "Uniform Facsimile Signature of Public Officials Act", please accept for filing the Certificates of Facsimile Signature bearing the original manual signatures of the following Indian River County officers authorized to use facsimile signatures in lieu of manual signatures: Jeffrey R. Smith, Clerk of the Court and Comptroller for Indian River County Susan Adams,Chairman of the Indian River Board of County Commissioners If you have any questions or concerns, please contact me at(772)226-1439. Sincerely, 9eLetzzeiext/ Jacqueline Rizzo Deputy Clerk U.S. Postal Service' CERTIFIED MAIL° RECEIPT riaDomestic Mail Only ...nFor delivery information,visit our website at www.usps.com®. in Certified Mail Fee IT. $ Extra Services&Fees(check box,add fee as appropriate) ❑Return Receipt(hardcopy) $ 0 Return Receipt(electronic) $ Postmark ❑Certified Mail Restricted Delivery $ Here ci 0 Adult Signature Required $ ❑Adult Signature Restricted Delivery$ O Postage rD • Total Postage and Fees O 3 Sent To {of She Arenitniditl vt', Cie tfn4., ' aer_. O Stre t and Apt.No.,or PO Box No. N Ci529 z� IJMO, flttn' Cr4 'd- '' /14 . �eeI Horidd.,3a3Iq o.?sv CERTIFICATE FOR FACSIMILE SIGNATURE (Section 116.34, Florida Statutes) State of Florida County of Indian River Susan Adams being (151-tra 11011W)M.'to be Siped below) Duly appointed as Chairman of the Board of County Commissioners (sttta cornplato title or position) of Indian River County, Florida Do hereby file with the Secretary of State my offidal signature for the purpose of airriplying with Section116.34„ Florida Statutes, and do hereby certify that the •signature below Is.true, correct and manually subscribed by me. ,UNDER PENALRES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING OATH AND THAT THE FACTS STATED IN IT ARE TRUE.. b ignaturalliame- Data skpad Susan Adams Print iqatria as si4nad 1 801 . 27th_Straat___________ Butinass Add:ass Vero Beach, FL 32960 CA,/ Stztta 2.11)coda DE-DE 3 (Rev.10/99) C.ERTIFICATE FOR FACSIMILE SIGNATURE (Section 116.34, Florida Statutes) State of Florida County of Indian River JeffreyR, Smith being Otitst nn tna as to bo sigtiod bolo1/49 Duly appointed as Clerk of Circuit Court and Comptroller of (mato completo Me or ptuition) Indian River County, Florida, Do hereby file with the Secretary of State my official signature for the purpose of cornplying with Section 116.34, Flotida Statutes, and do hereby certify that the signature below is true, correct add manually bscribed by me. UNDER PENALTIES OP PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING OATH AND THAT THE FACTS STATED1 IN IT ARE TRUE.. - . tiff • ft/2-'1/9 tg = -,41P , -WV, re Daia aigriad Jeffrey R. Smith aa signed __21/09___15_th_amenue ausirkticTrost Vero Beach FL 32960 City Stiir - Zip DE-10E 3 (Rev109) • aq �r� - ° t4, FLORIDA DEPARTMENT Of STATE LAUREL M. LEE RON DESANTIS Secretary of State Goveernorrnor December 4, 2019 Ms. Jacqueline Rizzo, Deputy Clerk Clerk to the Board 1801 27th Street, Bldg. A. Vero Beach, Florida 32960 Dear Ms. Rizzo: We are in receipt of your letter dated November 25, 2019, along with facsimile signatures, under oath, for Susan Adams, Chairman of the Board of County Commissioners and Jeffrey R. Smith, Clerk of Circuit Court and Comptroller of Indian River County, Florida. This information was filed in this office on December 2, 2019. If we may be of further assistance, please contact this office at the number listed below. Sincerely, Ernest L. Reddick Program Administrator ELR/lb R. A. Gray Building • 500 South Bronough Street • Tallahassee, Florida 32399-0250 Telephone: (850) 245-6270 www.dos.state.tl.us