HomeMy WebLinkAbout06/04/2019 (2)BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY FLORIDA
COMMISSION AGENDA
TUESDAY, JUNE 4, 2019 - 9:00 AM
Commission Chambers
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
1. CALL TO ORDER
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2.B. INVOCATION
Pastor Alex Pappas, Oceans Unite Christian Centre
3. PLEDGE OF ALLEGIANCE
Dylan Reingold, County Attorney
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
5.A. Presentation of Proclamation Honoring Sasan Rohani on His Retirement From
Indian River County Board of County Commissioners Department of Community
Development Planning Division with Thirty Years of Service
Attachments: Proclamation
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING
BOARD ACTION
June 4, 2019
Page 1 of 6
7.A. Letter to Governor DeSantis re: Veto of HB 771
Attachments: Commissioner's Memorandum
Letter to Governor 5.20.19
7.B. Letter to St. Johns River Water Management District re: Support for Fellsmere
Water Management Area Boat Ramp
Attachments: Commissioner's Memorandum
Letter to SJRWMD
7.C. Proclamation Honoring Steven Schraw on His Retirement From Indian River
County Board of County Commissioners Department of Emergency Services/Fire
Rescue with Thirty Years of Service
Attachments: Proclamation
7.D. Proclamation Honoring David H. Bishop on His Retirement From Indian River
County Board of County Commissioners Department of Emergency Services/Fire
Rescue with Thirty Years of Service
Attachments: Proclamation
7.E. Update on All Aboard FL Expenses
Attachments: Staff Report
All Aboard FL Expenses
7.F. Proclamation Recognizing the Month of May as Drug Court Month.
Attachments: Proclamation
8. CONSENT AGENDA
8.A. Checks and Electronic Payments May 10, 2019 to May 16, 2019
Attachments: Finance Department Staff Report
8.B.. Checks and Electronic Payments May 17, 2019 to May 23, 2019
Attachments: Finance Department Staff Report
8.C. Quarterly Investment Report for the Quarter Ending 03/31/19
Attachments: Finance Department Staff Report
8.D. Quarterly OPEB Trust Report for the Quarter Ending 03/31/19
Attachments: Finance Department Staff Report
8.E. Quarterly Tourist Development Tax Report for the Quarter Ending 03/31/19
Attachments: Finance Department Staff Report
June 4, 2019 Page 2 of 6
8.F. Diventure LLC's Request for Final Plat Approval for Bent Pine Preserve Phase I
[SD -15-01-01 / 96010108-79637]
Attachments: Staff Report
Location Map
Plat Layout
8.G. Work Order No. 11 - Morgan & Eklund, Inc. 2019 Beach Profile Monitoring
Surveys (Summer)
Attachments: Staff Report
Morgan and Eklund, Inc. Work Order No. 11
Scope of Work Summer Monitoring Survey
8.H. Release of Retainage - Work Order No. 6 Morgan & Eklund, Inc. Sector 5 Beach
and Dune Restoration Project Erosion Control Line Survey
Attachments: Staff Report
M&E Invoice No. Ret 22022, 2132
8.I. FDOT Amendment Number One to County Incentive Grant Program (CIGP)
Agreement FM No. 431759-2-54-01 and Resolution Authorizing the Chairman's
Signature for the Construction of Intersection Improvements at SR -60 and 43rd
Avenue, IRC -0853
Attachments: Staff Report
Grant Form
Authorizing Resolution
Amendment Number One to CIPG Agreement FM No. 431759-2-54-01
8.J. Work Order No. 2018029-4 APTIM: Sector 5 Beach Restoration , Project
Construction Administration
Attachments: Staff Report
APTIM WO# 2018029-4
APTIM Sector 5 Scope for Work Order No. 2018029-4
8.K. Work Order No. 7, REI Engineers, Inc. - Design for Roof Replacements at the
Indian River County Central Wastewater Plant, IRC -1829
Attachments: Staff Report
Work Order No. 7
8.L. Award of Bid 2019047 - Annual Bid for Lift Station Rehabilitation
Attachments: Staff Report
Sample Agreement
June4,2019 Page3of6
8.M. Reclaimed Waterline Corrosion Evaluation - Bowman Work Order No. 2
Attachments: Staff Report
Work Order No 2 and supporting documents
8.N. Award of Bid 2019048 - Annual Bid for Utility Operations Warehouse Stock
Attachments: Staff Report
Ferguson Protest Memo
Purchasing Manager Response to Ferguson Protest
8.0. Miscellaneous Budget Amendment 011
Attachments: Staff Report
2018 2019 Resolution
Exhibit "A"
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
9.A.1. Indian River County Sheriff Deryl Loar: Request that $72,725 from the Law
Enforcement Trust Fund be used to Purchase Equipment and Support Programs and
Agencies as Authorized in Florida Statute 932.7055
Attachments: Sheriff Loar Letter Dated 05-21-19
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
10.A.1. Public Hearing Continued From April 16, 2019 BCC Meeting: Consideration
of the Disposition of County Owned Surplus Properties for Affordable Housing
(Administrative)
Attachments: Staff Report
Section 125.379, F.S.
Resolution affordable housing surplus land 2019
Agreement Between IRC and EDHAP
2019 list of IRC surplus properties - updated 5.10.19
Maps for 8 surplus Tots
B. PUBLIC DISCUSSION ITEMS
10.B.1. Request to Speak from Peyton Fecca & Andrew Cassera, Vero Beach High
School Students, Regarding TNR -Community Cats of Indian River County
Attachments: Request to Speak Form
C. PUBLIC NOTICE ITEMS
June4,2019 Page4of6
10.C.1. Notice of Two Public Hearings Scheduled for June 11, 2019: Two Separate
Public Hearings Will be Held on Two Separate Land Development Regulation
Amendments (Legislative)
Attachments: Staff Report
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
12.D.1. Approval of Time and Attendance Software - Kronos Workforce Ready and
Workforce Accruals
Attachments: Staff Report
WFR Order Packet 05-01-2019
12.D.2. Medical and Pharmacy Benefit - Recommendations for Plan Year 2019/20
Attachments: Staff Report
E. Office of Management and Budget
F. Public Works
12.F.1. Purchase Order for Mast Arms, Indian River Boulevard and Grand Harbor
Boulevard Mast Arm, IRC -1806
Attachments: Staff Report
The Arnold Group of Florida Quote No. TAGQ5338
DOT Lighting, Inc. Quote No. DOT19-13292-3
G. Utilities Services
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
B. Commissioner Susan Adams, Vice Chairman
C. Commissioner Joseph E. Flescher
June 4, 2019 Page 5 of 6
D. Commissioner Peter D. O'Bryan
E. Commissioner Tim Zorc
Commissioners Open Dialogue
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
C. Environmental Control Board
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall
provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda,
including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which
the Board is to take action which was either not on the Board agenda or distributed to the public prior to the
commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a
verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal
will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is
also available for review in the Board of County Commission Office, the Indian River County Main Library,
and the North County Library.
Commission Meetings are broadcast live on Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:OO p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5:00 p.m.
June 4, 2019
Page 6 of 6
5A
PROCLAMA TION
HONORING SASANROHANI ON HIS RETIREMENT FROM THE
INDL4NRIVER COUNTY BOARD OF COUNTY COMMISSIONERS
DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING DIVISION
WHEREAS, Sasan Rohani retires from the Indian River County Department of Community Development,
Planning Division effective June 7, 2019; and
WHEREAS, Sasan began his career with Indian River County on February 3, 1989, as Chief of Long
Range Planning; and
WHEREAS, during that time, Sasan was responsible for the development and implementation of the
County's 1S` two volume Comprehensive Plan and two updates to that plan, creation and implementation
of neighborhood plans, processing nearly 300 rezoning applications and approximately 150
Comprehensive Plan Amendments; and
WHEREAS, Sasan was responsible for working with community leaders to establish and then to manage
the County's State Housing Initiative Partnership (SHIP) Program, and other special housing programs
disbursing nearly $50 million in funds and assisting nearly 1,900 very low, low, and moderate income
households and
WHEREAS, Sasan was responsible for implementation of the County's impact fee program, management
of Concurrency, acquisition of and disbursement of over $9 million in grant funds for infrastructure
projects, undertaking special projects and assignments for the benefit of the County and its residents; and
WHEREAS, the State has used some of the products that Sasan produced or helped to produce as models
for other communities, completing his work often with little fanfare but lasting impacts; and
WHEREAS, Sasan has gained the respect and admiration of his colleagues, co-workers, community
leaders, organizations, and agencies within the County and throughout the state.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Sasan Rohani's efforts on behalf of the
County, and the Board wishes to express their appreciation for the dedicated service he has given to
Indian River County for the last thirty years; and
BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt
wishes for success in his future endeavors!
Adopted this 41h day of June, 2019.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
1
June 4, 2019
ITEM 7.A
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: May 20, 2019
SUBJECT: Letter to Governor DeSantis re: Veto of HB 771
FROM: Commissioner Bob Solari
As discussed at the May 14, 2019 BCC meeting, a letter was written and
submitted to Governor DeSantis, thanking him for his veto of HB 771.
Letter included as back-up.
Thank you.
Bob Solari
Chairman
District 5
Susan Adams
Vice Chairman
District 1
May 20, 2019
Office of Governor Ron DeSantis
State of Florida
The Capitol
400 S. Monroe St.
Tallahassee, FL 32399-0001
Re: HB 771
Dear Governor DeSantis:
Joseph E. Flescher
District 2
Tim Zorc
District 3.
Peter D. O'Bryan
District 4
The Board of County Commissioners of Indian River County wishes to express its appreciation for your
veto of HB 771. Although Indian River County has not adopted a local regulation of single -use plastic
straws, the Board believes that local governments should be permitted to exercise Home Rule authority.
As you noted in your veto letter, if citizens do not like the ordinances that their local officials enact, they
can seek recourse by electing officials who share their views.
Conceptually, Home Rule in Florida is similar to Federalism. Federalism allows the Federal government to
focus on a few areas of national importance, leaving the bulk of day to day matters to the state. Home
Rule allows local governments to address local issues while the State legislature attends to issues of
statewide importance. The past legislative session, which began with some 3,500 bills, highlights the
wisdom of home rule. The 160 men and women of the Florida Legislature simply have too much to do in
their two-month session to adequately address statewide needs and micromanage 67 counties and over
400 municipalities.
Yes, local governments do sometimes do the wrong thing, but as the historian of democracy, James
Kloppenburg notes: "...the flexibility and open-endedness of democracy make it particularly suitable for
cultures increasingly attuned to a scientific sensibility, committed to testing multiple hypotheses through
trial and error and examining the consequences through open inquiry." In short, democracy should
accommodate experimentation.
Your veto of HB 771 supports both our democratic system and better government in Florida. Thank you.
Sincerely,
//ORIGINAL SIGNED//
Bob Solari
Chairman
1801 27th Street, Building A
Vero Beach, FL 32960
(772) 226-1490
3
June 4, 2019
ITEM 78
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: May 28, 2019
SUBJECT: Letter to St. Johns River Water Management District re:
Support for Fellsmere Water Management Area Boat Ramp
FROM: Commissioner Bob Solari
As discussed at the May 21, 2019 BCC meeting, a letter was written and
submitted to Dr. Ann Shortelle, Executive Director of St. Johns River Water
Management District in support of the boat ramp project at Fellsmere Water
Management Area.
Letter included as back-up.
Thank you.
Bob
4
Bob Solari
Chairman
District 5
Susan Adams
Vice Chairman
District 1
May 23, 2019
�ORI1� Q'
Ann Shortelle, Ph.D.
Executive Director
St. Johns River Water Management District
P.O. Box 1429
Palatka, FL 32178-1429
RE: Fellsmere Water Management Area Boat Ramp
Dear Dr. Shortelle,
Joseph E. Flescher
District 2
Tim Zorc
District 3
Peter D. O'Bryan
District 4
On behalf of the Indian River County Board of County Commissioners, I am writing to you to express
our support of the Fellsmere Water Management Area Boat Ramp at Headwaters Lake. We
appreciate your commitment to ensuring safe, convenient public access is available to the 10,000 -
acre Fellsmere Water Management Area.
This project will provide improved accessibility to what is expected will be a world-class fishing
opportunity in Indian River County. It is my understanding that the project will include two concrete
boat ramps with boarding dock, restroom facilities, plus more than 32 boat -trailer, car and handicap
parking spaces along with overflow parking.
We look forward to this fantastic improvement at Headwaters Lake; it will provide better access for
more people to enjoy what Indian River County has to offer in the way of our conservation areas.
Thank you very much.
Sincerely,
//ORIGINAL SIGNED//
Bob Solari
Chairman
1801 27'h Street, Building A
Vero Beach, FL 32960
(772) 226-1490
5
7C.
PROCLAMA TION
HONORING STEVEN SCHRA W ON HIS RETIREMENT FROM
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
DEPARTMENT OF EMERGENCY SERVICES/FIRE RESCUE
WHEREAS, Steven Schraw retires from Indian River County Fire Rescue effective June 7,
2019; and
WHEREAS, Steven Schraw began his career as a Fireman in 1988, was promoted to
Driver/Engineer on January 16, 2004, obtained his Emergency Medical Technician
certification in 2008 and was promoted to a Lieutenant on August 2, 2013, and he served in
this capacity until his retirement; and
WHEREAS, Steven Schraw has served this County and the Public with distinction and
selflessness. During his thirty years of service he was dedicated, and his work was greatly
appreciated by the employer, citizens and co-workers alike; and
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds
Steven Schraw's efforts on behalf of the County, and the Board wishes to express their
appreciation for the dedicated service he has given to Indian River County for the last thirty
years; and
BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend
heartfelt wishes for success in all his future endeavors!
Adopted this 4th day of June 2019.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
6
73
PROCLAMA TION
HONORING DAVID H. BISHOP ON HIS RETIREMENT FROM
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
DEPARTMENT OF EMERGENCY SERVICES/FIRE RESCUE
WHEREAS, David Bishop retires from Indian River County Fire Rescue effective June 7,
2019; and
WHEREAS, David Bishop began his career as a Fireman in 1989 in which capacity he served
until his retirement.
WHEREAS, David Bishop has served this County and the Public with distinction and
selflessness for over thirty years. During his service, he was dedicated and his work was
greatly appreciated by his employer, citizens and co-workers alike; and
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds
David Bishop's efforts on behalf of the County, and the Board wishes to express their
appreciation for the dedicated service he has given to Indian River County for the last thirty
years; and
BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend
heartfelt wishes for success in all his future endeavors!
Adopted this 4h day of June 2019.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
7
7g
INFORMATIONAL
INDIAN RIVER COUNTY
INTER -OFFICE MEMORANDUM
OFFICE OF MANAGEMENT AND BUDGET
TO: Members of the Board of County Commissioners
DATE: May 28, 2019
FROM: Kristin Daniels
Director, Office of Management & Budget
SUBJECT: UPDATE ON ALL ABOARD FL EXPENSES
DESCRIPTION
Staff is providing an update to the Board of County Commissioners on actual expenses for All
Aboard Florida. Please see the attached documents for expenses incurred as of 5/28/19.
ATTACHED:
• All Aboard Fl. expenses through 5/28/19 spreadsheet.
8
All Aboard Florida Expenses
Indian River County
Board approved expenses of $186,921 prior to 3/24/15 authorization
3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 -16/17 in addition to prior authorizations
10/2/2018 Board approved additional $92,500
11/20/2018 Board approved additional $1 million -Budget amendment
Acct#00110214-033110-15023 Legal Services
Legal Services
Date Vendor
5/15/2019 Murphy & Walker
5/14/2019 Bryan Cave LLP
4/4/2019 Murphy & Walker
3/26/2019 Bryan Cave LLP
3/18/2019 Murphy & Walker
3/18/2019 Bryan Cave LLP
2/21/2019 Murphy & Walker
2/5/2019 Bryan Cave LLP
1/4/2019 Murphy & Walker
12/27/2018 Bryan Cave LLP
12/5/2018 McDermot,Will & Emery LLP
12/3/2018 Bryan Cave LLP
Amount
Note
$2,656.50 Fees for Legal Services April 2019
$75,490.34 Fees for Legal Services March 2019
$8,042.00 Fees for Legal Services March 2019
$59,154.08 Fees for Legal Services February 2019
$15,988.70 Fees for Legal Service -February 2019
53,577.26 Fees for Legal Service -January 2019
$13,539.54 Fees for Legal Service -January 2019
$9,938.49 Fees for Legal Service -December 2018
$9,929.00 Fees for Legal Service -December 2018
$26,535.95 Fees for Legal Service -November 2018
$10,000.00 IRC Legislative Advocacy Matters -through 10/31/18
$16,416.20 Fees for Legal Service -October 2018
Subtotal Expenses FY 18/19
$251,268.06
9/30/2018 McDermot,Will & Emery LLP
9/30/2018 McDermot,Will & Emery LLP
9/30/2018 Bryan Cave LLP
9/30/2018 Bryan Cave LLP
9/10/2018 Bryan Cave LLP
8/24/2018 McDermot,Will & Emery LLP
8/8/2018 Bryan Cave LLP
7/18/2018 McDermot,Will & Emery LLP
7/17/2018 Bryan Cave LLP
7/2/2018 McDermot,Will & Emery LLP
6/13/2018 Bryan Cave LLP
5/29/2018 McDermot,Will & Emery LLP
5/15/2018 Bryan Cave LLP
5/7/2018 McDermot,Will & Emery LLP
4/9/2018 Bryan Cave LLP
4/9/2018 McDermot,Will & Emery LLP
3/14/2018 Bryan Cave LLP
3/7/2018 McDermot,Will & Emery LLP
2/20/2018 Bryan Cave LLP
2/2/2018 McDermot,Will & Emery LLP
1/17/2018 Bryan Cave LLP
12/19/2017 McDermot,Will & Emery LLP
12/19/2017 McDermot,Will & Emery LLP
$10,565.97 IRC Legislative Advocacy Matters -through 9/30/18
$10,000.00 IRC Legislative Advocacy Matters -through 8/31/18
$72,352.66 Fees for Legal Service -Sept 2018
$60,392.05 Fees for Legal Service -Aug 2018
$109,699.89 Fees for Legal Service -July 2018
$10,000.00 IRC Legislative Advocacy Matters- 5/11-7/30/18
$49,360.27 Fees for Legal Service -June 2018
$10,000.00 IRC Legislative Advocacy Matters- 4/18-4/20/18
$14,257.36 Fees for Legal Services -May 2018
$10,012.00 IRC Legislative Advocacy Matters- 4/6-4/20/18
$30,148.74 Fees for Legal Services -April 2018
$10,000.00 IRC Legislative Advocacy Matters- 2/27-4/5/18
$23,853.70 Fees for Legal Services -March 2018
$10,000.00 IRC Legislative Advocacy Matters- 2/14-27/18
$56,189.09 Fees for Legal Services -Feb 2018
$10,000.00 IRC Legislative Advocacy Matters-Jan/Feb
$58,782.89 Fees for Legal Services -Jan 2018
$10,000.00 IRC Legislative Advocacy Matters-Dec/Jan
$32,662.90 Fees for Legal Services -Dec 2017
$10,000.00 IRC Legislative Advocacy Matters -Dec
$6,358.50 Fees for Legal Services -Nov 2017
510,089.56 IRC Legislative Advocacy Matters-Oct/Nov
510,000.00 IRC Legislative Advocacy Matters -Sept
Subtotal Expenses FY 17/18 5634,725.58
9/30/2017 McDermot,Will & Emery LLP
9/30/2017 McDermot,Will & Emery LLP
9/30/2017 Bryan Cave LLP
9/30/2017 Bryan Cave LLP
9/27/2017 Bryan Cave LLP
8/15/2017 Bryan Cave LLP
7/17/2017 Bryan Cave LLP
7/17/2017 Bryan Cave LLP
6/13/2017 Bryan Cave LLP
5/12/2017 Bryan Cave LLP
5/12/2017 Bryan Cave LLP
4/10/2017 Bryan Cave LLP
4/10/2017 Bryan Cave LLP
3/8/2017 Bryan Cave LLP
3/8/2017 Bryan Cave LLP
2/20/2017 Bryan Cave LLP
2/20/2017 Bryan Cave LLP
1/24/2017 Shubin & Bass PAS
1/17/2017 Bryan Cave LLP
1/17/2017 Bryan Cave LLP
12/1/2016 Bryan Cave LLP
12/1/2016 Bryan Cave LLP
12/1/2016 Shubin & Bass PAS
$10,033.78
$10,000.00
$2,995.50
$1,119.00
$13,195.60
$5,893.00
$20,729.17
$1,551.00
$823.50
$2,608.50
$77.02
$3,385.90
$375.00
$11,097.20
$14,886.78
$342.50
$53,720.93
$4,795.00
$534.50
$15,931.78
$1,722.50
$16,457.70
$9,387.20
Subtotal Expenses FY 16/17 $201,663.06
Fees for Legal Services -Aug & Sept
IRC Legislative Advocacy Matters
Fees for Legal Services -Sept 2017
Fees for Legal Services -Aug 2017
Fees for Legal Services -July 2017
Fees for Legal Services- June 2017
Fees for Legal Services -May 2017 private activity bonds
Fees for Legal Services- May 2017
Fees for Legal Services -April 2017
Fees for Legal Services -March 2017
Fees for Legal Service -March 2017 private activity bonds
Fees for Legal Services -Feb 2017
Fees for Legal Services -Feb 2017 private activity bonds
Fees for Legal Services- Jan 2017
Fees for Legal Services -Jan 2017 private activity bonds
Fees for Legal Services- Dec 2016
Fees for Legal Services -Dec 2016 private activity bonds
Fees for Legal Services -Nov 2016
Fees for Legal Services -Nov 2016
Fees for Legal Services -Nov 2016 -private activity bonds
Fees for Legal Services -Oct 2016
Fees for Legal Services -Oct 2016 -private activity bonds
Fees for Legal Services -Oct 2016
9
Date Vendor
9/30/2016 Bryan Cave LLP
9/30/2016 Bryan Cave LLP
9/30/2016 Bryan Cave LLP
9/30/2016 Bryan Cave LLP
9/30/2016 Shubin & Bass PAS
9/28/2016 Shubin & Bass PAS
9/28/2016 Shubin & Bass PAS
9/14/2016 Bryan Cave LLP
9/14/2016 Bryan Cave LLP
8/16/2016 Bryan Cave LLP
8/16/2016 Bryan Cave LLP
7/27/2016 Shubin & Bass PAS
7/19/2016 Bryan Cave LLP
7/19/2016 Bryan Cave LLP
6/21/2016 Shubin & Bass PAS
6/14/2016 Bryan Cave LLP
6/14/2016 Bryan Cave LLP
5/24/2016 Shubin & Bass PAS
5/3/2016 Shubin & Bass PAS
4/19/2016 Bryan Cave LLP
4/19/2016 Bryan Cave LLP
4/6/2016 Bryan Cave LLP
4/6/2016 Nabors & Giblin
3/30/2016 Shubin & Bass PAS
3/16/2016 Bryan Cave LLP
3/16/2016 Bryan Cave LLP
2/9/2016 Bryan Cave LLP
2/9/2016 Bryan Cave LLP
1/20/2016 Bryan Cave LLP
1/20/2016 Bryan Cave LLP
12/8/2015 Bryan Cave LLP
12/8/2015 Bryan Cave LLP
Amount Note
$5,060.15 Fees for Legal Services -Sept 2016
$46,369.62 Fees for Legal Services -Sept 2016 -private activity bonds
$20,358.95 Fees for Legal Services -Aug 2016
$8,496.08 Fees for Legal Services -Aug 2016 -private activity bonds
$28,277.00 Fees for Legal Services -Sept 2016
$22,949.40 Fees for Legal Services -Aug 2016
515,581.00 Fees for Legal Services -July 2016
$14,149.70 Fees for Legal Services -July 2016
$3,457.13 Fees for Legal Services -July 2016- private activity bonds
$72,430.59 Fees for Legal Services -June 2016- private activity bonds
$1,754.00 Fees for Legal Services -June 2016
$17,550.50 Fees for Legal Services -June 2016
$3,561.50
$9,255.65
$11,591.49
527,804.30
$386.10
529,983.35
$21,968.25
$19,845.75
$128,696.58
$112,572.86
$150.00
$7,575.75
$31,795.61
$22,207.65
$16,410.09
$6,767.90
550,663.10
Fees for Legal Services -May 2016
Fees for Legal Services -May 2016 -private activity bonds
Fees for Legal Services -May 2016
Fees for Legal Services -April 2016
Fees for Legal Services -April 2016 -private activity bonds
Fees for Legal Services -April 2016
Fees for Legal Services -March 2016
Fees for Legal Services -March 2016
Fees for Legal Services -March 2016 -private activity bonds
Fees for Legal Services -Feb 2016 -private activity bonds
Fees for Legal Services -August 2015
Fees for Legal Services -Feb 2016
Fees for Legal Service -Jan 2016 -private activity bonds
Fees for Legal Services -Jan 2016
Fees for Legal Service -Dec 2015 private activity bonds
Fees for Legal Service -Dec 2015
Fees for Legal Service -Nov 2015 private activity bonds
$20,948.09 Fees for Legal Services Nov 2015
$27,303.95 Fees for Legal Services Oct 2015
$1,245.06 Fees for Legal Services -Oct 2015 private activity bonds
Subtotal Expenses FY 15/16
$807,167.15
9/30/2015 Bryan Cave LLP
9/30/2015 Bryan Cave LLP
9/30/2015 Bryan Cave LLP
9/30/2015 Bryan Cave LLP
8/28/2015 Bryan Cave LLP
8/28/2015 Bryan Cave LLP
8/12/2015 Bryan Cave LLP
8/12/2015 Bryan Cave LLP
7/1/2015 Bryan Cave LLP
7/1/2015 Bryan Cave LLP
7/2/2015 Bryan Cave LLP
7/1/2015 Bryan Cave LLP
6/18/2015 Nabors Giblin & Nickerson PA
5/20/2015 Nabors Giblin & Nickerson PA
05/12/15 Bryan Cave LLP
05/12/15 Bryan Cave LLP
04/20/15 Bryan Cave LLP
3/24/15 Nabors Giblin & Nickerson PA*
2/24/15 Nabors Giblin & Nickerson PA*
12/22/14 Bryan Cave LLP
12/10/14 Bryan Cave LLP
$54,812.80 Fees for Legal Services Sept 2015
$7,113.36 Fees for Legal Services -Sept 2015 private activity bonds
$81,436.99 Fees for Legal Services -Aug 2015
$55,354.02 Fees for Legal Services -Aug 2015 private activity bonds
$51,636.09 Fees for Legal Services -July 2015 private activity bonds
$6,307.05 Fees for Legal Services -July 2015
$50,710.86 Fees for Legal Services -June 2015 private activity bonds
$37,687.25 Fees for Legal Services -June 2015
$178,503.50 Fees for Legal Services -May 2015 private activity bonds
$37,048.25 Fees for Legal Services -May 2015
$177,071.70 Fees for Legal Services -April 2015
$28,871.78 Fees for Legal Services -April 2015 private activity bonds
(5250.00) Martin county paid 1/2
$500.00 Fees for Legal Services
$28,877.05 Fees for Legal Services
$145,105.00 Fees for Legal Services
$4,107.50 Fees for Legal Services
5617.49 IRC 1/3 Portion of Legal Fees
$5,593.56 IRC 1/3 Portion of Legal Fees
533,252.60 Fees for Legal Services
$79,962.30 Fees for Legal Services
Subtotal Expenses FY 14/15
$1,064,319.15
9/30/14 Bryan Cave LLP
9/30/14 Bryan Cave LLP
9/17/14 Bryan Cave LLP
$26,975.60 Fees for Legal Services
$638.70 Fees for Legal Services
5937.50 Fees for Legal Services
Subtotal Expenses FY 13/14
$28,551.80
*Split between St.Lucie, Indian River, and Martin Counties
Acct#00110214-033190-15023
Other Professional Services
11/27/2018 Scripps
11/21/2018 Gail E. Flinn
Other Professional Services
$92.40 Legal Advertising
$350.00 Transcription Services
Subtotal Expenses FY 18/19
$442.40
9/30/2018 Copy Charges
8/30/2018 Florida Dept of Transportation
7/10/2018 Florida Dept of Transportation
$32.96 Copies
$82.84 Public Records Request -balance
$82.84 Public Records Request
Subtotal Expenses FY 17/18
$198.64
10
Date Vendor
4/28/2017 Martin County 50% reimbursement
4/18/2017 Triad Railroad Consultants
2/20/2017 Atkins North America,lnc.
1/24/2017 Triad Railroad Consultants
12/1/2016 VB Court Reporters
12/1/2016 Scripps
Amount
-$3,380.35 50% reimbursement
$6,760.69 Expert Witness
$1,607.00 Drainage Reports & calculations
$13,396.11
$300.00 St Johns Admin Hearing
$95.70 Legal Advertising
Note
Subtotal Expenses FY 16/17
$18,779.15
9/30/2016 GK Environmental
9/30/2016 Triad Railroad Consultants
9/30/2016 Atkins North America,lnc.
9/30/2016 Federal Express
8/5/2016 GK Environmental
7/12/2016 Dylan Reingold-travel to Wash DC
6/1/2016 US Legal Support Inc.
5/23/2016 Federal Express
5/11/2016 GK Environmental
4/19/16 GK Environmental
1/26/2016 Federal Express
1/25/2016 VB Court Reporting
$5,580.00
$24,758.59 Review AAF 90% & plans
$20,782.50 Drainage Reports & calculations
$8.18
$2,040.00
$928.37 AAF Hearing
$160.80 AAF Hearing Certified Transcriber
$6.10 Shipping
$6,000.00 Prelim wetland determination
$1,875.00 Prelim wetland determination
$6.85 Shipping
$417.50 IRC vs Rogoff
Subtotal Expenses FY 15/16
$62,563.89
9/30/2015 Dylan Reingold
9/16/2015 Federal Express
8/25/2015 Railroad Consultant Group
8/25/2015 Railroad Consultant Group
7/14/2015 Federal Express
7/2/2015 William M Sampson
6/16/2015 Federal Express
6/10/2015 Dylan Reingold-travel to Wash DC
5/12/2015 Treasury of the United States
$412.00 Reimburse for case filing
$3.92 Shipping
$36,053.97 Rail Safety Study
$435.00 Rail Safety Study
$6.31 Shipping
$6,875.00 Rail Crossing Analysis
$7.84 Shipping
$446.11 Preliminary Hearing
$570.00 Public Records
Subtotal Expenses FY 14/15
$44,810.15
Acct#00110111-034020-15023
Travel
4/24/2019 Dylan Reingold-FDFC Meeting on Brightline $400.39
4/16/2019 Tim Zorc-FDFC Meeting -Orlando $97.32
3/13/2019 Peter O'Bryan-FDFC Meeting -Orlando $111.32
3/13/2019 Bob Solari-FDFC Meeting -Orlando $92.32
12/12/2018 Kate Cotner -US Dist Court Hearing -Washington DC -expense $156.89
12/4/2018 Kate Cotner -US Dist Court Hearing -Washington DC -Hotel $174.90
12/4/2018 Kate Cotner -US Dist Court Hearing -Washington DC -Flight $373.60
Subtotal Expenses FY 18/19 $1,406.741
9/30/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando-hotel $113.50
9/30/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando-hotel $113.50
9/30/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando-hotel $113.50
9/11/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando $111.91
9/11/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando $122.06
9/11/2018 Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando $91.52
9/4/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando $110.45
9/4/2018 Jason E. Brown -FL Dev Finance Corp Mtg- Orlando $91.52
5/8/2018 Dylan Reingold-Capital Hill All Aboard FL Mtg $161.89
5/8/2018 Kate P. Cotner -Capital Hill All Aboard FL Mtg $271.64
5/1/2018 The Liaison Capital Hill Hotel -Kate Cotner $274.37
5/1/2018 American Airlines -Kate Cotner $167.20
5/1/2018 Jet Blue -Dylan Reingold $128.20
5/1/2018 The Liason Capitol Hill Hotel -Dylan Reingold $548.74
Subtotal Expenses FY 17/18
$2,420.00
9/30/2017 Delta Air
9/30/2017 American Airlines
9/30/2017 Jet Blue
9/30/2017 Jet Blue
9/30/2017 Bob Solari -travel to Washington DC
Acct#00110214-034020-15023
9/30/2017 Kate Cotner -travel to Washington DC
9/30/2017 Dylan Reingold-travel to Washington DC
6/28/2017 Kate Cotner -Tag Meeting
All Travel
$191.80
$193.20
$168.20
$25.00
$869.98 with OMB,Senator & Congressman & FDOT
All Travel
$768.02
$753.49
$60.07 mileage to Cocoa
Subtotal Expenses FY 16/17
$3,029.76
11
Date Vendor
4/20/2016 Dylan Reingold
4/6/2016 Aloft Hotel
12/16/2015 Kimberly Graham
12/2/2015 Kate Cotner -FAC Legislative Conference
Amount Note
$106.26 Hearing
$109.00 MHG Tallahassee AL P -Dylan Reingold
$901.76 Fed Railway Assoc. Mtg-Washington DC
$19.44
Subtotal Expenses FY 15/16
51,136.46
9/8/2015 Doubletree Orlando
8/26/2015 Dylan Reingold
8/26/2015 Kate Cotner
5271.36 Orlando -Travel -FI. Dev. Finance Corp
$75.26
($5.36) Orlando -Travel -FL Dev. Finance Corp
Subtotal Expenses FY 14/15
5341.26
Acct#11124319-033190
7/02/15 CDM Smith Inc
1/02/15 CDM Smith Inc
1/02/15 CDM Smith Inc
11/26/14 CDM Smith Inc
11/21/14 CDM Smith Inc
Subtotal Expenses FY 14/15
9/30/14 CDM Smith Inc
9/30/14 CDM Smith Inc
8/29/14 CDM Smith Inc
8/08/14 CDM Smith Inc
Other Professional Services
$23,454.00 Work Order 10 EIS
$6,973.40 Work Order 13 Noise Monitoring
$2,122.50 Work Order 10 EIS
$5,605.00 Work Order 10 EIS
$6,585.80 Work Order 13 Noise Monitoring
544,740.701
$1,937.00 Work Order 13 Noise Monitoring
58,077.00 Work Order 10 EIS
$4,135.00 Work Order 10 EIS
$3,125.00 Work Order 10 EIS
Subtotal Expenses FY 13/14
517,274.00
Total Expenses 18/19
Total Expenses 17/18
Total Expenses 16/17
Total Expenses 15/16
Total Expenses 14/15
Total Expenses 13/14
$253,117.20
$637,344.22
$223,471.97
$870,867.50
$1,154,211.26
$45,825.80
Total expenses processed as of 5/28/19
$3,184,837.95
Total Board authorized budget for FY 18/19
Total Board authorized budget for FY 17/18
Total Board authorized budget for FY 16/17
Total Board authorized budget for FY 15/16
Total Board authorized budget for FY 14/15
Total Board authorized budget for FY 13/14
$1,047,700.00
$637,344.22
$223,471.97
$870,867.50
$1,154,211.26
$45,825.80
Total budgeted 13/14-18/19
$3,979,420.75
Remaining Balance
$794,582.80
12
7F.
PROCLAMATION
RECOGNIZING THE MONTH OF MAY AS
DRUG COURT MONTH
WHEREAS, this year marks the 30th anniversary of treatment courts; and
WHEREAS, there are now more than 3,000 treatment courts nationwide; and
WHEREAS, treatment courts are the cornerstone of justice reform sweeping the nation; and
WHEREAS, treatment courts have served 1.5 million individuals; and
WHEREAS, they are 'now recognized as a significant and successful justice system intervention; and
WHEREAS, they save an average of $6,000 for every individual they serve; and
WHEREAS, treatment courts significantly improve substance use disorder treatment outcomes,
substantially reduce addiction and related crime, and do so at Tess expense than any other criminal justice
strategy; and
WHEREAS, treatment courts improve education, employment, housing and financial •stability,
promote family reunification, reduce foster care placements and increase the rate of addicted mothers
delivering babies who are fully drug free; and
WHEREAS, treatment courts facilitate community -wide partnerships, bringing together public safety
and public health professionals; and
WHEREAS, treatment courts demonstrate that when one person rises out of substance use and
crime, we all rise.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA that the month of May be recognized as DRUG COURT MONTH in
Indian River County, and the Board calls this observance to the attention of all our citizens.
Adopted this 4th day of June, 2019. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
Susan Adams, Vice Chairman
Peter D. O'Bryan
Joseph E. Flescher
Tim Zorc
13
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: May 16, 2019
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
May 10, 2019 to May 16, 2019
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of May 10, 2019 to May 16, 2019.
14
TRANS NBR
381660
381661
381662
381663
381664
381665
381666
381667
381668
381669
381670
381671
381672
381673
381674
381675
381676
381677
381678
381679
381680
381681
381682
381683
381684
381685
381686
381687
381688
381689
381690
381691
381692
381693
381694
381695
381696
381697
381698
381699
381700
381701
381702
381703
381704
381705
381706
381707
381708
381709
381710
381711
381712
381713
381714
381715
381716
381717
DATE
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
CHECKS WRITTEN
VENDOR
CLEMENTS PEST CONTROL
PORT CONSOLIDATED INC
GUARDIAN EQUIPMENT INC
TEN -8 FIRE EQUIPMENT INC
RANGER CONSTRUCTION IND INC
VERO CHEMICAL DISTRIBUTORS INC
PALMDALE OIL COMPANY INC
CHISHOLM CORP OF VERO
HENRY SCHEIN INC
SAFETY PRODUCTS INC
AT&T WIRELESS
E -Z BREW COFFEE & BOTTLE WATER SVC
GRAINGER
KELLY TRACTOR CO
SAFETY KLEEN SYSTEMS INC
GAYLORD BROTHERS INC
HACH CO
CLIFF BERRY INC
ALLIED ELECTRONICS INC
DEEP SIX DIVE SHOP INC
BOUND TREE MEDICAL LLC
VERO INDUSTRIAL SUPPLY INC
EXPRESS REEL GRINDING INC
PARAGON ELECTRIC INC
CITY ELECTRIC SUPPLY
CHILDCARE RESOURCES OF IRC INC
NEWMANS POWER SYSTEMS
PHILIP VANVYNCKT
DELL MARKETING LP
XEROX CORP SUPPLIES
BLAKESLEE SERVICES INC
BAKER & TAYLOR INC
MIDWEST TAPE LLC
K & M ELECTRIC SUPPLY
BAKER DISTRIBUTING CO LLC
PALM TRUCK CENTERS INC
GO COASTAL INC
SOFTWARE HARDWARE INTEGRATION
SUNSHINE SAFETY COUNCIL INC
SUNSHINE REHABILATION CENTER OF IRC INC
LINDSEY GARDENS LTD
CLERK OF CIRCUIT COURT
CLERK OF CIRCUIT COURT
INDIAN RIVER COUNTY HEALTH DEPT
CITY OF VERO BEACH
INDIAN RIVER ALL FAB INC
FERGUSON ENTERPRISES INC
UNITED STATES POSTAL SERVICE
FLORIDA DEPT OF TRANSPORTATION
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
JANITORIAL DEPOT OF AMERICA INC
TRAFFICWARE LLC
TREASURE COAST HOMELESS SERVICES
PUBLIX SUPERMARKETS
ARTHUR J GALLAGHER RISK MGMT SERV INC
WAL MART STORES EAST LP
ACUSHNET COMPANY
FLORIDA WATER & POLLUTION CONTROL
AMOUNT
125.00
807.96
2,635.00
9,438.91
428.84
150.75
2,543.70
3,581.50
2,285.86
641.83
728.78
36.46
760.39
1,378.52
280.00
391.77
288.57
371.00
247.59
226.10
7,703.10
426.36
3,500.00
2,038.00
144.08
15,276.17
1,470.00
715.00
2,233.22
5.37
710.00
6,916.57
2,811.64
193.89
77.96
203.88
273.10
25,675.91
194.00
890.00
450.00
330.46
2,243.35
916.23
5,355.87
100.00
2,590.74
710.00
9.70
529.66
698.19
18,649.24
543.25
121.95
1,939,511.00
14.86
4,514.69
160.00
1
TRANS NBR
381718
381719
381720
381721
381722
381723
381724
381725
381726
381727
381728
381729
381730
381731
381732
381733
381734
381735
381736
381737
381738
381739
381740
381741
381742
381743
381744
381745
381746
381747
381748
381749
381750
381751
381752
381753
381754
381755
381756
381757
381758
381759
381760
381761
381762
381763
381764
381765
381766
381767
381768
381769
381770
381771
381772
381773
381774
381775
381776
381777
DATE
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
VENDOR AMOUNT
FLORIDA WATER & POLLUTION CONTROL 160.00
FLORIDA WATER & POLLUTION CONTROL 160.00
WEST PUBLISHING CORPORATION 771.00
RIVERFRONT HOTEL LLC 507.00
CITY OF SEBASTIAN 27,467.14
SOUTHEAST DESALTING ASSOCIATION 375.00
VERO HERITAGE INC 4,287.00
CALLAWAY GOLF SALES COMPANY 374.82
SUBSTANCE AWARENESS COUNCIL OF IRC INC 1,096.00
SUBSTANCE AWARENESS COUNCIL OF IRC INC 10,780.37
SUBSTANCE AWARENESS COUNCIL OF IRC INC 10,209.03
FLORIDA POWER AND LIGHT 95,065.41
PHILLIP J MATSON 224.68
TAYLOR MADE GOLF CO INC 316.21
GIFFORD YOUTH ACHIEVEMENT CENTER INC 10,805.90
CITY OF FELLSMERE 269.36
PEACE RIVER ELECTRIC COOP INC 97.67
KENNETH CAMPBELL SENIOR 180.00
ESRIINC , 1,168.30
HENRY SMITH 40.00
ARNOLD AIR CONDITONING INC 1,872.79
BRIDGESTONE AMERICAS INC 741.48
SHRIEVE CHEMICAL CO 8,096.95
RUSSELL PAYNE INC 420.99
CELICO PARTNERSHIP 649.26
ANIXTER INC 233.33
CINTAS CORPORATION NO 2 103.12
FLORIDA DEPT OF JUVENILE JUSTICE 25,476.00
VAN WAL INC 180.00
RECYCLE FLORIDA TODAY INC 325.00
THE SHERWIN WILLIAMS CO 260.42
SOUTHERN JANITOR SUPPLY INC 2,255.58
M T CAUSLEY INC 26,356.00
OCLC ONLINE COMPUTER LIBRARY CENTER 453.39
CENTRAL PUMP & SUPPLY INC 361.94
E W SIVER & ASSOCIATES INC 850.00
GLOVER OIL COMPANY INC 43,004.16
ADMIN FOR CHILD SUPPORT ENFORCEMENT 299.36
ADMIN FOR CHILD SUPPORT ENFORCEMENT 303.42
ADMIN FOR CHILD SUPPORT ENFORCEMENT 169.30
THE SHORES RESORT & SPA 402.00
ARDAMAN & ASSOCIATES INC 536.00
ORCHID ISLAND PROPERTY MGMT II INC 6,615.00
KELLY J TURNER JR 60.00
NORTH CAROLINA CHILD SUPPORT 105.69
PETER OBRYAN 46.77
RUSH TRUCK CENTERS OF FLORIDA 295.16
JOHNNY B SMITH 260.00
EARLY LEARNING COALITION OF INDIAN RIVER 12,278.31
FLORIDA HOUSING COALITION 200.00
STEPHEN GREER 41.00
ASSOCIATION OF STATE FLOODPLAIN MANAGERS 160.00
GRAVES BROS CO 93,150.00
ECONOMIC OPPORTUNITIES COUNCIL OF IRC 3,885.81
AMERIMARK INC 4,544.99
PERUZZI, AMANDA 30.00
TREASURE COAST FOOD BANK INC 166.43
MARINCO BIOASSAY LABORATORY INC 2,080.00
KWACKS INC 1,809.00
EQ THE ENVIRONMENTAL QUALITY COMPANY 26,791.28
2
TRANS NBR
381778
381779
381780
381781
381782
381783
381784
381785
381786
381787
381788
381789
381790
381791
381792
381793
381794
381795
381796
381797
381798
381799
381800
381801
381802
381803
381804
381805
381806
381807
381808
381809
381810
381811
381812
381813
381814
381815
381816
381817
381818
381819
381820
381821
381822
381823
381824
381825
381826
381827
381828
381829
381830
381831
381832
381833
381834
381835
381836
381837
DATE
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
VENDOR
NORTH HARRIS COMPUTER CORPORATION
IDEAL TECH SERVICES INC
BRENNTAG MID -SOUTH INC
GUETTLER BROTHERS CONSTRUCTION LLC
ECMC
MURPHY & WALKER P L
PROPAC INC
ORLANDO FREIGHTLINER INC
VERO BEACH PARTNERSHIP
GFA INTERNATIONAL INC
MOORE MOTORS INC
JOSHUA HARVEY GHIZ
TAW ORLANDO SERVICE CENTER INC
REPROGRAPHIC SOLUTIONS INC
LOWES HOME CENTERS INC
CARDINAL HEALTH 110 INC
MUNICIPAL EMERGENCY SERVICES INC
BURNETT LIME CO INC
LEARNING ALLIANCE
W&G MAINTENANCE
CARMEN LEWIS
SOUTHERN MANAGEMENT LLC
DEBORAH CUEVAS
RYAN HERCO PRODUCTS CORP
CHEMTRADE CHEMICALS CORPORTATION
SAMBA HOLDINGS INC
FAMILY SUPPORT REGISTRY
THE LAW OFFICES OF
AMERITAS
ARROW INTERNATIONAL
SKECHERS USA INC
SYLIVIA MILLER
HAWKINS INC
THE TRANSIT GROUP INC
ANDERSEN ANDRE CONSULTING ENGINEERS INC
SCRIPPS NP OPERATING LLC
DIPLOMAT RESORT & SPA
CATHEDRAL CORPORATION
UNIFIRST CORPORATION
SERVICE LIGHTING & ELECTRICAL SUPPLIES INC
JOHNSON-DAVIS INCORPORATED
SCHUMACHER AUTOMOTIVE DELRAY LLC
SITEONE LANDSCAPE SUPPLY LLC.
GOTTA GO GREEN ENTERPISES INC
BARSALOU VENTURES LLC
ADVANCE STORES COMPANY INCORPORATED
EGP DOCUMENT SOLUTIONS LLC
WURTH USA INC
AC VETERINARY SPECIALTY SERVICES
COVERALL NORTH AMERICA INC
MATHESON TRI -GAS INC
PEOPLE READY INC
COLE AUTO SUPPLY INC
GOLF GENIUS SOFTWARE LLC
KONICA MINOLTA BUSINESS SOLUTIONS
NORTH CAROLINA DEPARTMENT OF REVENUE
BETH NOLAN
SUPERSAFE LIBRARY SECURITY INC
DIANE LYSTLUND
THOMAS R PILIERO
AMOUNT
3,788.08
650.00
10,262.32
51,729.34
289.25
2,656.50
11,196.00
152.51
1,000.00
11,022.48
18.00
19,587.50
1,089.05
59.94
5,113.01
3,728.54
32,323.56
23,818.50
17,475.05
9,490.00
214.00
2,561.25
100.00
641.24
1,137.93
1,372.01
9.66
1,031.00
191.52
1,665.50
52.05
399.00
1,399.25
6,893.97
13,245.00
1,239.00
567.00
3,650.81
1,850.01
2,257.47
303,278.69
68.96
94.75
55.34
294.96
44.13
790.04
343.20
241.02
215.00
3,827.85
8,579.68
3,515.54
2,700.00
45.02
86.67
65.00
560.00
60.32
145.00
3
TRANS NBR
381838
381839
381840
381841
381842
381843
381844
381845
381846
381847
381848
381849
381850
381851
381852
381853
381854
381855
381856
381857
381858
381859
381860
381861
381862
381863
381864
381865
381866
381867
381868
381869
381870
381871
381872
381873
381874
381875
381876
381877
381878
381879
381880
381881
381882
381883
381884
381885
381886
381887
381888
381889
381890
381891
381892
381893
381894
381895
381896
381897
DATE
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
VENDOR AMOUNT
FLORIDA BULB & BALLAST INC 5,680.00
RELX INC 400.00
CALVIN GIORDANO & ASSOCIATES INC 13,725.00
GOVDIRECT INC 888.80
CORE & MAIN LP 2,825.52
JOE PAYNE INC 10,901.80
WOERNERAGRIBUSINESS LLC 420.00
FLOMOTIONS SYSTEMS INC 134.00
ABISCOM INC 916.92
BIKE WALK INDIAN RIVER COUNTY INC 1,625.00
THERNELL MILLS 60.00
JOSEPH LORINO 50.00
DIRECTV GROUP INC 66.99
Al ASSETS INC 5,426.40
CONCORDANCE HEALTHCARE SOLUTIONS LLC 1,438.75
RAMONA MURPHY 21.00
CIMPRESS USA INCORPORATED 213.95
AMAZON CAPITAL SERVICES INC 3,246.80
HYDRO CONDUIT LLC 82,475.20
PREMIER LANDSCAPE SOLUTIONS OF IR LLC 5,390.00
PIRATE PEST CONTROL LLC 1,415.00
CALITEN LLC 33.28
COMMONWEALTH OF MASSACHUSETTS 154.00
TMG UTILITY ADVISORY SERVICES INC 585.00
JOHN TORRES 100.00
AMERIGAS PROPANE LP 154.00
AMERIGAS PROPANE LP 284.89
AMERIGAS PROPANE LP 1,048.75
AMERIGAS PROPANE LP 2,037.82
KANSAS PAYMENT CENTER 219.69
LOUIS AGUDELO 200.00
METROPOLITAN COMMUNICATION SERVICES INC 203.00
GREEN CONSTRUCTION TECHNOLOGIES INC 181,849.54
BANYAN RECYCLING INC 420.00
JORDAN POWER EQUIPMENT CORP 719.77
BRYAN CAVE LEIGHTON PAISNER LLP 75,490.34
JAMES ROMANEK 195.00
AAXON HOLDINGS INC 17,705.00
DEANGELO BROTHERS LLC 705.00
LIBERTY TIRE RECYCLING LLC 3,374.57
CHEYENNE LIVESTOCK & PRODUCTS INC 2,004.00
EE&G RESTORATION SERVICES LLC 3,440.00
PETROTECH SOUTHEAST INC 1,400.00
DERECK R PRINCE 100.00
MULLINAX FORD OF VERO BEACH 152.90
JUDITH A BURLEY 41.00
TAMI FEATHERSTON 50.00
CUDDLE CLONES HOLDINGS LLC 124.00
KONQUEST INC 200.00
DIANA L STILLMAN 25.00
CHARLENE CHILDERS 35.00
GASPAR BODY & PAINT INC 13,378.45
CARLSON FAMILY LLC 5,165.00
ROBERT E HARTMAN 500.00
BLUE DOG BUSINESS SERVICES LLC 6,000.00
DAVID OSGOOD 19.00
WILLIAM CROSBY 279.00
UTIL REFUNDS 41.87
UTIL REFUNDS 44.53
UTIL REFUNDS 70.34
4
TRANS NBR
381898
381899
381900
381901
381902
381903
381904
381905
381906
381907
381908
381909
381910
381911
381912
381913
381914
381915
381916
381917
381918
381919
381920
381921
381922
381923
381924
381925
381926
381927
381928
381929
381930
381931
381932
381933
381934
381935
381936
381937
381938
381939
381940
381941
381942
381943
Grand Total:
DATE
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
VENDOR
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
FLORIDA POWER AND LIGHT
AMOUNT
30.61
58.89
12.35
49.57
30.31
89.50
156.62
75.05
51.16
84.20
24.14
59.06
17.84
64.66
75.91
60.57
9.24
148.19
79.44
25.76
32.80
81.71
64.11
54.70
68.32
5.06
58.42
32.96
81.93
62.54
32.00
41.64
85.82
75.39
90.11
79.27
89.66
75.37
63.78
100.00
22.21
23.58
88.06
41.03
78.92
18,649.24
3,554,671.83
5
TRANS. NBR
1014979
1014980
1014981
1014982
1014983
1014984
1014985
1014986
1014987
1014988
1014989
1014990
1014991
1014992
1014993
1014994
1014995
1014996
1014997
1014998
1014999
1015000
Grand Total:
ELECTRONIC PAYMENT - VISA CARD
DATE
05/14/2019
05/15/2019
05/15/2019
05/15/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
VENDOR
AT&T
AT&T
WASTE MANAGEMENT INC
POLYDYNE INC
AT&T
COLD AIR DISTRIBUTORS WAREHOUSE
INDIAN RIVER BATTERY
INDIAN RIVER OXYGEN INC
DEMCO INC
DAVES SPORTING GOODS & TROPHIES
GALLS LLC
ABCO GARAGE DOOR CO INC
ALLIED UNIVERSAL CORP
IRRIGATION CONSULTANTS UNLIMITED INC
FIRST HOSPITAL LABORATORIES INC
APPLE MACHINE & SUPPLY CO
COMO OIL COMPANY OF FLORIDA
COMPLETE ELECTRIC INC
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
AUTO PARTNERS LLC
HYDRA SERVICE (S) INC
EFE INC
AMOUNT
34.28
11,265.91
3,871.00
2,576.00
5,796.26
272.19
1,321.50
3,186.00
2,333.91
3,143.00
425.99
135.00
22,512.60
83.09
1,074.00
262.26
75.00
475.00
457.79
252.16
2,692.22
334.50
62,579.66
1
TRANS NBR
6767
6768
6769
6770
6771
6772
6773
6774
6775
6776
6777
6778
6779
6780
6781
6782
6783
6784
6785
6786
Grand Total:
ELECTRONIC PAYMENTS - WIRE & ACH
DATE
05/10/2019
05/10/2019
05/10/2019
05/10/2019
05/10/2019
05/10/2019
05/10/2019
05/13/2019
05/13/2019
05/13/2019
05/13/2019
05/14/2019
05/15/2019
05/15/2019
05/15/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
05/16/2019
VENDOR
COSTELLO BROTHERS MARINE CONSTRUCTION INC
CDM SMITH INC
INDIAN RIVER COUNTY PROPERTY APPRAISER
CLERK OF CIRCUIT COURT
KIMLEY HORN & ASSOC INC
CULTURAL COUNCIL OF IRC
HIGHMARK STOP LOSS
FLORIDA DEPARTMENT OF REVENUE
FLORIDA DEPARTMENT OF REVENUE
FLORIDA DEPARTMENT OF REVENUE
FLORIDA DEPARTMENT OF REVENUE
RUSSELL PAYNE INC
SCHOOL DISTRICT OF I R COUNTY
I R C HEALTH INSURANCE - TRUST
RX BENEFITS INC
IRS -PAYROLL TAXES
WRIGHT EXPRESS FSC
MUTUAL OF OMAHA
HIGHMARK STOP LOSS
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
AMOUNT
139,454.59
4,717.50
31.56
5.24
1,249.60
7,538.92
7,338.87
3,081.33
26,103.50
2,509.52
2,242.16
85,055.98
154,984.00
86,942.84
253,727.76
8,375.42
22,130.88
2,583.00
222.39
11,900.00
820,195.06
1
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: May 23, 2019
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
May 17, 2019 to May 23, 2019
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of May 17, 2019 to May 23, 2019.
22
TRANS NBR
381944
381945
381946
381947
381948
381949
381950
381951
381952
381953
381954
381955
381956
381957
381958
381959
381960
381961
381962
381963
381964
381965
381966
381967
381968
381969
381970
381971
381972
381973
381974
381975
381976
381977
381978
381979
381980
381981
381982
381983
381984
381985
381986
381987
381988
381989
381990
381991
381992
381993
381994
381995
381996
381997
381998
381999
382000
382001
DATE
05/17/2019
05/21/2019
05/21/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
CHECKS WRITTEN
VENDOR
SUNCOAST REALTY & RENTAL MGMT LLC
FLORIDA POWER AND LIGHT
FLORIDA POWER AND LIGHT
PORT CONSOLIDATED INC
COMMUNICATIONS INTERNATIONAL
SSES INC
TEN -8 FIRE EQUIPMENT INC
RANGER CONSTRUCTION IND INC
VERO CHEMICAL DISTRIBUTORS INC
RICOH USA INC
RICOH USA INC
HENRY SCHEIN INC
SAFETY PRODUCTS INC
AT&T WIRELESS
PARALEE COMPANY INC
DELTA SUPPLY CO
GRAINGER
REPUBLIC SERVICES INC
MY RECEPTIONIST INC
INDIAN RIVER MEDICAL CENTER
HACH CO
CLIFF BERRY INC
BOUND TREE MEDICAL LLC
SCHULKE BITTLE & STODDARD LLC
ECOTECH CONSULTANTS INC
VERO INDUSTRIAL SUPPLY INC
CITY ELECTRIC SUPPLY
NEWMANS POWER SYSTEMS
DELL MARKETING LP
MYRON L COMPANY
BAKER & TAYLOR INC
MIDWEST TAPE LLC
BAKER DISTRIBUTING CO LLC
ATKINS NORTH AMERICA INC
CENGAGE LEARNING INC
COMMUNITY ASPHALT CORP
GREENE INVESTMENT PARTNERSHIP LTD
LINDSEY GARDENS LTD
CREATIVE CHOICE HOMES XVI LTD
TINDALE-OLIVER & ASSOCIATES INC
CLERK OF CIRCUIT COURT
INDIAN RIVER COUNTY HEALTH DEPT
INDIAN RIVER COUNTY HEALTH DEPT
VICTIM ASSISTANCE PROGRAM
ROGER J NICOSIA
CITY OF VERO BEACH
CITY OF VERO BEACH
CITY OF VERO BEACH
CITY OF VERO BEACH
FERGUSON ENTERPRISES INC
LIVINGSTON PAGE
JANITORIAL DEPOT OF AMERICA INC
TREASURE COAST HOMELESS SERVICES
PUBLIX SUPERMARKETS
UNIVERSITY OF FLORIDA
MARRIOTT FT LAUDERDALE NORTH
ACUSHNET COMPANY
FEDERAL EXPRESS CORP
AMOUNT
1,444.00
65,455.23
1,615.85
881.93
187,670.00
2,007.54
56,103.52
776.40
805.46
103.98
43.98
4,333.02
1,480.50
959.45
600.00
108.02
100.23
482,886.40
1,043.95
500.00
1,466.79
413.00
1,951.70
9,150.00
2,666.00
260.93
101.90
4,471.95
1,391.17
504.40
9,325.32
1,478.54
236.74
8,393.46
235.45
161,983.19
3,893.23
519.00
355.00
10,036.69
1,027.15
300.00
58,022.25
5,746.83
1,500.00
162.41
2,211.30
2,169.15
11,787.50
8,770.00
120.00
76.03
1,328.00
27.30
46.00
179.00
127.50
6.57
1
TRANS NBR
382002
382003
382004
382005
382006
382007
382008
382009
382010
382011
382012
382013
382014
382015
382016
382017
382018
382019
382020
382021
382022
382023
382024
382025
382026
382027
382028
382029
382030
382031
382032
382033
382034
382035
382036
382037
382038
382039
382040
382041
382042
382043
382044
382045
382046
382047
382048
382049
382050
382051
382052
382053
382054
382055
382056
382057
382058
382059
382060
382061
DATE
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
VENDOR
FEDERAL EXPRESS CORP
FEDERAL EXPRESS CORP
FEDERAL EXPRESS CORP
MORGAN & EKLUND INC
TIMOTHY ROSE CONTRACTING INC
FLORIDA POWER AND LIGHT
FLORIDA POWER AND LIGHT
PUBLIC DEFENDER
THOMAS S LOWTHER FUNERAL HOME CORP
BRE-CLEARWATER OWNER LLC
STATE ATTORNEY
PEACE RIVER ELECTRIC COOP INC
KENNETH CAMPBELL SENIOR
CATHOLIC CHARITIES DIOCESE OF PALM BCH
LANGUAGE LINE SERVICES INC
STRUNK FUNERAL HOMES & CREMATORY
SEBASTIAN RIVER HIGH SCHOOL
COMPLETE ELECTRIC INC
JASON E BROWN
TOCOMA RUBBER STAMP & MARKING SYSTEM
TREASURE COAST SPORTS COMMISSION INC
NEW YORK TIMES
CENTRAL FLORIDA PRIMA
GIFFORD COMMUNITY CENTER
HENRY SMITH
COUNTY VETERAN SERVICE OFFICERS
NAEMT
ARNOLD AIR CONDITONING INC
INDIAN RIVER COUNTY HISTORICAL
CHILDRENS HOME SOCIETY OF FL
CHILDRENS HOME SOCIETY OF FL
THE PROFESSIONAL GOLFERS
CARIBE ROYALE HOTEL
PINNACLE GROVE LTD
VERO CLUB PARTNERS LTD
FLORIDA SURVEYING & MAPPING
INDIAN RIVER COUNTY HOUSING AUTHORITY
ST LUCIE COUNTY BOCC
THE PALMS AT VERO BEACH
THE AVANTI COMPANY INC
RUSSELL PAYNE INC
CONTROL SYSTEMS DESIGN INC
JOSEPH W VASQUEZ
FLORIDA RURAL LEGAL SERVICES INC
FASTENAL COMPANY
SOUTHERN JANITOR SUPPLY INC
STAPLES CONTRACT & COMMERCIAL INC
PELICAN ISLES LP
GLOVER OIL COMPANY INC
SEBASTIAN RIVER AREA CHAMBER OF COMMERCE
GERELCOM INC
MICHAEL SCHLITT CONSTRUCTION INC
1ST FIRE & SECURITY INC
PAK MAIL
JOHNNY B SMITH
FISHER & PHILLIPS LLP
INDIAN RIVER RDA LP
MADESSIA FLOWERS
KWACKS INC
YOUTH GUIDANCE DONATION FUND
AMOUNT
6.63
40.76
47.29
39,943.12
8,440.00
80,148.02
20,139.62
5,595.98
850.00
979.27
9,559.75
186.90
180.00
2,849.46
60.52
425.00
500.00
175.00
20.00
220.58
500.00
514.50
25.00
4,664.18
40.00
480.00
135.00
290.00
5,998.00
1,750.00
2,999.52
512.00
139.00
445.00
509.00
485.00
161.00
37,863.91
1,144.00
1,928.11
1,771.77
3,000.00
25.00
2,851.22
101.07
641.45
40.06
499.00
839.00
7,618.60
7,803.14
7,126.99
110.00
151.65
40.00
6,832.00
6.00
60.00
925.00
833.33
2
TRANS NBR
382062
382063
382064
382065
382066
382067
382068
382069
382070
382071
382072
382073
382074
382075
382076
382077
382078
382079
382080
382081
382082
382083
382084
382085
382086
382087
382088
382089
382090
382091
382092
382093
382094
382095
382096
382097
382098
382099
382100
382101
382102
382103
382104
382105
382106
382107
382108
382109
382110
382111
382112
382113
382114
382115
382116
382117
382118
382119
382120
382121
DATE
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
VENDOR
NICOLACE MARKETING INC
TOMMY HAWKINS & SONS
LARIAT ENTERPRISES INC
WEST CONSTRUCTION INC
CORY J HOWELL
OSCEOLA COUNTY SECTION 8
LINDSEY GARDENS II LTD
THOMPSONS REMODELING & HOME REPAIR INC
OVERDRIVE INC
BERMUDA SANDS APPAREL LLC
DANELLA CONSTRUCTION CORPORATION OF FL INC
HEATHER HATTON
REHMANN GROUP LLC
ALTERATIONS BLESSED
LOWES HOME CENTERS INC
SHOE SHOW INC
KYLE ANDERSON
BURNETT LIME CO INC
LEARNING ALLIANCE
CARMEN LEWIS
STRAIGHT OAK LLC
SUN MOUNTAIN SPORTS INC
C E R SIGNATURE CLEANING
CHEMTRADE CHEMICALS CORPORTATION
BRUCE SABOL
REI ENGINEERS INC
MONA MOSHKI FEDERICI
MARKETING SPECIALTIES OF GEORGIA LLC
THE LAW OFFICES OF
BERNARD EGAN & COMPANY
NAPIER & ROLLIN PLLC
SKECHERS USA INC
FOUNDATION FOR AFFORDABLE RENTAL
MASCHMEYER CONCRETE COMPANY OF FLORIDA
CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA
SYLIVIA MILLER
HAWKINS INC
THE TRANSIT GROUP INC
YOURMEMBERSHIP.COM
ANDERSEN ANDRE CONSULTING ENGINEERS INC
SCRIPPS NP OPERATING LLC
CATHEDRAL CORPORATION
GERELCO TRAFFIC CONTROLS INC
A GREAT FENCE LLC
UNIFIRST CORPORATION
OKESPORTS INC
SITEONE LANDSCAPE SUPPLY LLC
GOTTA GO GREEN ENTERPISES INC
ADVANCE STORES COMPANY INCORPORATED
EGP DOCUMENT SOLUTIONS LLC
FLORIDA EAST COAST HOLDINGS CORP
EZLINKS GOLF LLC
STEVES FROZEN CHILLERS OF FLORIDA SPACE COAS'
COLTON PARKER
MITY LITE INC
COVERALL NORTH AMERICA INC
PEOPLE READY INC
COLE AUTO SUPPLY INC
RHOADES AIR & HEAT
KONICA MINOLTA BUSINESS SOLUTIONS
AMOUNT
607.50
73.80
866.53
362,966.92
400.00
683.73
595.00
100.00
2,153.11
1,348.99
25,249.00
120.00
11,000.00
122.00
1,724.28
40.00
1,600.00
3,157.00
33,333.33
242.00
183.85
121.25
850.00
2,462.92
60.00
1,240.00
40.00
3,917.30
300.00
240.18
45.00
56.95
229.00
1,510.00
425.00
720.00
261.00
2,632.80
599.00
1,380.00
472.50
16,500.00
17,109.00
14,529.00
1,024.65
810.26
283.23
1,093.30
22.02
1,079.25
7,200.00
300.00
576.00
100.00
11,287.85
2,015.00
8,476.80
24.87
20,400.00
471.32
3
TRANS NBR
382122
382123
382124
382125
382126
382127
382128
382129
382130
382131
382132
382133
382134
382135
382136
382137
382138
382139
382140
382141
382142
382143
382144
382145
382146
382147
382148
382149
382150
382151
382152
382153
382154
382155
382156
382157
382158
382159
382160
382161
382162
382163
382164
382165
382166
382167
382168
382169
382170
382171
382172
382173
382174
382175
382176
382177
382178
382179
382180
382181
DATE
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
VENDOR
BETH NOLAN
ALLAN D KELLERMAN
DAY DREAMS UNIFORMS INC
WILLIAM SCOTT
THOMAS R PILIERO
RECYCLING ROCKS LLC
FLORIDA BULB & BALLAST INC
BOWMAN CONSULTING GROUP LTD
NESTLE WATERS NORTH AMERICA
SSE ASSOCIATES INC
ENVIRONMENTAL OPERATING SOLUTION INC
CORE & MAINLP
GOMEZ BROTHERS IRRIGATION LLC
BOTTOMS UP BEVERAGE OF FLORIDA LLC
TYKES & TEENS INC
REXEL USA INC
THERNELL MILLS
DRACAY MANAGEMENT INC
BEST VERSION MEDIA LLC
STANTEC CONSULTING SERVICES INC
COASTAL WATERWAYS DESIGN & ENGINEERING LLC
TETRA TECH INC
TAYLOR ANNE HATTON
VIKING LANDSCAPING LLC
CONCORDANCE HEALTHCARE SOLUTIONS LLC
RAMONA MURPHY
VAN DEVOORDE HALL LAW PL
AMAZON CAPITAL SERVICES INC
HYDRO CONDUIT LLC
VERONIQUE ORY STURIALE
ISCO INDUSTRIES INC
PIRATE PEST CONTROL LLC
ALL RITE WATER PURIFICATION INC
AMERIGAS PROPANE LP
AMERIGAS PROPANE LP
AMERIGAS PROPANE LP
AMERIGAS PROPANE LP
LOUIS AGUDELO
THE HOPE FOR FAMILIES CENTER INC
JORDAN POWER EQUIPMENT CORP
DPS EQUIPMENT SERVICES INC
CIT BANK NA
BALLOONS ETC INC
JAMES ROMANEK
GREVILLE H EWAR JR
LIBERTY TIRE RECYCLING LLC
NETCENTRIC TECHNOLOGIES INC
LEAH & DAVID FLYNT
MATTHEW BROWER
PAUL CARONE
WILLIE C REAGAN
TREASURE COAST HOMELESS SERVICES
LARRY STALEY
PINNACLE GROVE LTD
VERO CLUB PARTNERS LTD
DAVID SPARKS
THE PALMS AT VERO BEACH
JOHN OLIVIERA
ARTHUR PRUETT
MICHAEL JAHOLKOWSKI
AMOUNT
30.00
30,780.00
763.00
14.00
35.00
800.00
17,962.90
1,465.50
45.89
246.22
8,273.38
17,178.27
972.00
576.00
2,185.63
5,376.22
40.00
19,239.00
244.00
12,582.00
5,975.00
.2,600.00
100.00
7,500.00
419.70
17.00
501.00
1,075.88
154,098.40
30.00
150.00
655.00
40.64
154.00
154.00
357.99
2,006.21
25.00
3,400.43
158.55
53,800.00
186.21
24.48
145.00
350.00
1,381.43
722.59
150.00
30.26
4,191.00
3,368.00
8,216.00
593.00
3,123.00
2,549.00
1,407.00
1,795.00
856.00
756.00
547.00
4
TRANS NBR
382182
382183
382184
382185
382186
382187
382188
382189
382190
382191
382192
382193
382194
382195
382196
382197
382198
382199
382200
382201
382202
382203
382204
382205
382206
382207
382208
382209
382210
382211
382212
382213
382214
382215
382216
382217
382218
382219
Grand Total:
DATE
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019'
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
VENDOR
STEVEN RENNICK
LUCY B HENDRICKS
ROBERT L BRACKETT
SUNCOAST REALTY & RENTAL MGMT LLC
SYLVESTER MC INTOSH
PAULA WHIDDON
JAMES W DAVIS
NITA EZELL
MISS INC OF THE TREASURE COAST
DANIEL CORY MARTIN
PAULA ROGERS & ASSOCIATES INC
FIVE STAR PROPERTY HOLDING LLC
MARK BAER
VAL APTS LLC
INDIANTOWN NON-PROFIT HOUSING INC
AUGUSTUS B FORT JR
H&H SHADOWBROOK LLC
VERO BEACH PLACE LLC
GNS REAL ESTATE HOLDINGS LLC
COALITION FOR ATTAINABLE HOMES INC
HELPING HANDS REAL ESTATE & INVESTMENT CO
ALIX DENAEAU
MCLAUGHLIN PROPERTIES LLC
NKW PIP HOLDINGS I LLC
MAXIPLEX LLC
RANDY BETHEL
WATSON REALTY GROUP
KARL POKRANDT
BRANDON ROUER
HUDSON CONSULTING & MANAGEMENT LLC
PALMETTO PROPERTY MANAGEMENT CORP
LUCIAN LEWIS
HAM1D SILMANE
PAMELA CHAVEZ
PHILIPPE ALEXANDER
STANLEY L JENNINGS
SHARON P BRENNAN
JANINA M GIORGIO
AMOUNT
661.00
807.00
780.00
641.00
365.00
553.00
372.00
609.00
1,528.00
3,472.00
660.00
830.00
1,975.00
818.00
670.00
641.00
563.00
2,133.00
1,135.00
4,556.00
4,706.00
750.00
750.00
2,889.00
2,264.00
751.00
758.00
747.00
1,948.00
552.00
935.00
856.00
750.00
700.00
700.00
1,645.00
556.00
885.00
2,390,349.58
5
TRANS. NBR
1015001
1015002
1015003
1015004
1015005
1015006
1015007
1015008
1015009
1015010
1015011
1015012
1015013
1015014
1015015
1015016
1015017
1015018
1015019
1015020
1015021
1015022
1015023
1015024
1015025
1015026
1015027
1015028
1015029
1015030
1015031
1015032
1015033
1015034
1015035
1015036
1015037
1015038
1015039
1015040
1015041
1015042
1015043
1015044
1015045
1015046
1015047
1015048
1015049
1015050
Grand Total:
ELECTRONIC PAYMENT - VISA CARD
DATE
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
05/23/2019
VENDOR AMOUNT
AT&T 277.52
OFFICE DEPOT BSD CUSTOMER SVC 2,095.92
WASTE MANAGEMENT INC 315.43
PARKS RENTAL & SALES INC 361.75
RING POWER CORPORATION 27,745.00
MIKES GARAGE & WRECKER SERVICE INC 575.00
MEEKS PLUMBING INC 3,304.00
RECORDED BOOKS LLC 45.40
SOUTHERN COMPUTER WAREHOUSE INC 1,560.08
PRIDE ENTERPRISES 155.43
SIMS CRANE & EQUIPMENT CO 1,155.60
L&L DISTRIBUTORS 279.09
STAT MEDICAL DISPOSAL INC 905.00
NEXAIR LLC 907.38
PACE ANYALYTICAL LLC 6,523.00
PARKS RENTAL & SALES INC 722.07
COLKITT SHEET METAL & A/C INC 306.53
COPYCO INC 211.91
HELENA CHEMICAL 854.00
INDIAN RIVER BATTERY 1,279.50
DEMCO INC 222.32
APPLE INDUSTRIAL SUPPLY CO 537.77
WATER SAFETY PRODUCTS INC 1,544.05
MEEKS PLUMBING INC 395.00
ABCO GARAGE DOOR CO INC 400.00
ALLIED UNIVERSAL CORP 5,099.02
IRRIGATION CONSULTANTS UNLIMITED INC 157.72
GROVE WELDERS INC 38.39
RECORDED BOOKS LLC 99.00
SOUTHERN COMPUTER WAREHOUSE INC 1,581.09
FIRST HOSPITAL LABORATORIES INC 32.25
HD SUPPLY FACILITIES MAINTENANCE LTD 788.51
COMO OIL COMPANY OF FLORIDA 276.87
PERKINS INDIAN RIVER PHARMACY 119.03
PRIDE ENTERPRISES 281.01
COMPLETE ELECTRIC INC 2,490.00
BRIDGESTONE GOLF INC 166.07
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 673.80
SIMS CRANE & EQUIPMENT CO 556.40
AUTO PARTNERS LLC 298.30
L&L DISTRIBUTORS 1,398.23
ENVIRONMENTAL CONSERVATION LABORATORIES IN 321.00
HYDRA SERVICE (S) INC
RADWELL INTERNATIONAL INC
ALLIED DIVERSIFIED OF VERO BEACH LLC
GUARDIAN ALARM OF FLORIDA LLC
NEXAIR LLC
EFE INC
PACE ANYALYTICAL LLC
COMCAST
6,476.00
75.14
85.00
85.00
1,338.09
555.05
108.00
99.95
75,877.67
1
TRANS NBR
6787
6788
6789
6790
6791
6792
6793
6794
6795
6796
6797
6798
6799
6800
6801
6802
6803
6804
6805
6806
6807
6808
Grand Total:
ELECTRONIC PAYMENTS - WIRE & ACH
DATE
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/17/2019
05/20/2019
05/20/2019
05/20/2019
05/20/2019
05/20/2019
05/20/2019
05/21/2019
05/21/2019
05/21/2019
05/21/2019
05/21/2019
05/21/2019
05/21/2019
05/23/2019
05/23/2019
05/23/2019
VENDOR
IRC FIRE FIGHTERS ASSOC
TOTAL ADMINISTRATIVE SERVICES CORP
TEAMSTERS LOCAL UNION #769
NATIONWIDE SOLUTIONS RETIREMENT INC
NATIONWIDE SOLUTIONS RETIREMENT INC
CDM SMITH INC
IRS -PAYROLL TAXES
VETERANS COUNCIL OF I R C
IRC CHAMBER OF COMMERCE
IRC CHAMBER OF COMMERCE
FL SDU
I R C HEALTH INSURANCE - TRUST
ATLANTIC COASTAL LAND TITLE CO LLC
SENIOR RESOURCE ASSOCIATION
CULTURAL COUNCIL OF IRC
MUTUAL OF OMAHA
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
HIGHMARK STOP LOSS
INDIAN RIVER COUNTY SHERIFF
IRC CHAMBER OF COMMERCE
IRC CHAMBER OF COMMERCE
ALLSTATE
AMOUNT
9,508.44
12,039.89
5,177.00
5,528.13
53,933.08
121,556.19
459,254.97
7,587.82
5,953.70
43,385.04
5,727.93
628,119.25
962,900.75
309,454.57
2,800.00
17,836.37
36,250.00
23,033.25
23,573.00
9,229.30
35,836.25
175.92
2,778,860.85
1
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960.
Telephone: (772) 226-1945
TO: Board of County Commissioners
FROM: Elissa Nagy, Finance Director
THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
DATE: May 10, 2019
SUBJECT: Quarterly Investment Report for Quarter Ending 3/31/2019
BACKGROUND
Attached to this memorandum is the composition of the investment portfolio and investment
earnings for the second quarter of this fiscal year. This report was reviewed by our investment
advisory committee on May 9, 2019.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached Quarterly
Investment Report.
30
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-1945
Indian River County Investment Advisory Committee
Quarterly Investment Report
January 1, 2019 through March 31, 2019
INVESTMENT POLICY
In accordance with Section 218.415, Florida Statutes, the Board of County Commissioners adopted an
Investment Policy to govern the investment of county funds by the Clerk of the Circuit Court. The Policy
states the primary objectives of investment activities are to preserve capital and to provide sufficient
liquidity to meet the cash flow needs of the county. Investment returns are secondary to the requirements
for safety and liquidity.
INVESTMENT ADVISORY COMMITTEE
An Investment Advisory Committee meets quarterly to review the previous quarter's investment activities,
evaluate current and future liquidity needs, and recommend investment strategies. The Committee consists
of the County Administrator, or his designee, and a minimum of two qualified citizens with investment or
financial management expertise. Kristin Daniels, Budget Director, is the County Administrator's designee.
The individuals with investment expertise who have agreed to serve are: David W. Griffis, Founding
Principal Vero Beach Global Advisors, Ted Libby, Senior Portfolio Manager with Cypress Capital Group;
and Andy Beindorf, Market President of National Bank of Commerce. Also present at the meetings are
the Clerk of the Circuit Court, Finance Director, and Internal Audit Director.
AUTHORIZED INVESTMENTS
As permitted by the Investment Policy, surplus funds were invested only in the following types of
investments:
Federal Farm Credit Banks bonds and discount notes (FFCB),
Federal Home Loan Banks bonds and discount notes (FHLB),
Federal Home Loan Mortgage Corporation bonds and discount notes (FHLMC),
Federal National Mortgage Association bonds and discount notes (FNMA),
Treasury. Notes and Bills,
Other intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act
as provided in F.S. 163.01,
Certificates of Deposit (CDs), Money Market Funds, and
Repurchase Agreements.
BOND PROCEEDS INVESTMENT
The current water and sewer bond reserve is placed with Bank of New York/Mellon and is currently
invested in treasury notes.
QUARTERLY AVERAGE YIELD
The overall average yield for the quarter ended March 31, 2019 was 2.17%. The overall average yield for
the quarter ended December 31, 2018 was 2.00%.
31
INVESTMENT ACTIVITY
As of March 31, 2019, the investments portfolio book value was $433,637,317 with a market value of
$434,945,205.
Of the $433,637,317 portfolio total, $351,905,752 is restricted for the following purposes:
$ 96,174,967 Special revenue projects
$ 6,065,498 Debt payments for county bonds
$ 82,301,785 Capital projects.
$ 165,000,344 Business -type activities
$ 2,363,158 Escrow Funds
$ 351,905,752 TOTAL
RESTRICTED CASH BY FUND TYPE
(PERCENTAGES)
Special
Escrow Revenue
1% 28%
Debt
Service
Business- 2%
Type
47%
Capital
Projects
22%
The weighted average maturity of the treasury and agency investments as of March 31, 2019 is 12
months. Yields on the individual investments ranged from 0.875% to 3.10%.
Information on investment activity, total cash flows, interest earnings, and charts providing
additional information regarding the investment of surplus funds such as the portfolio composition
and maturity distribution are attached.
The attached schedules list the portfolio composition and activity for the quarter ending
March 31, 2019:
Schedule 1
Schedule 2
Schedule 3
Schedule 4
Schedule 5
Schedule 6
Schedule 7
Schedule 8
Portfolio sorted by type of debt instrument
Portfolio sorted by maturity date
Portfolio by maturity date bar graph
Portfolio by type pie chart
Investment purchases, calls and maturities for the quarter
Summary of cash flows and balances by month
Interest earnings summary
Allocation of investments by fund types (unrestricted and restricted balances)
32
Schedule 1
Indian River County, Florida
Board of County Commissioners
Investments By Type
March 31, 2019
03/31/19
Coupon/ Purchase Maturity Years To Yield To Original
Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value
FFCB Callable 3133EGA96 1.07016 11/28/17 05/01/19 0.08 1.615% $ 2,000,000.00 $ 1,984,700.00
FFCB Callable 3133EHLU5 1.390% 06/05/17 06/05/19 0.18 1.390% $ 2,000,000.00 $ 2,000,000.00
FFCB Bullet 3133EHMR1 1.375% 06/12/17 06/12/19 0.20 1.375% $ 2,000,000.00 $ 2,000,000.00
FFCB Callable 3133EGJX4 1.080% 03/31/17 07/05/19 0.26 1.481% $ 2,000,000.00 $ 1,982,200.00
FFCB Bullet 3133EHUK7 1.400% 08/14/17 08/14/19 0.37 1.400% $ 2,000,000.00 $ 2,000,000.00
FFCB Callable 3133EGXK6 1.120% 12/21/17 10/11/19 0.53 1.946% $ 2,000,000.00 $ 1,970,800.00
FFCB Callable 3133EGA62 1.160% 11/30/17 11/01/19 0.59 1.866% $ 2,000,000.00 $ 1,973,500.00
FFCB Callable 3133EGJV8 1.200% 12/08/17 01/06/20 0.77 1.955% $ 2,000,000.00 $ 1,969,400.00
FFCB Callable 3133EHR70 1.740% 11/14/17 02/14/20 0.88 1.740% $ 2,000,000.00 $ 2,000,000.00
FFCB Callable 3133EGAE5 1.360% 12/21/17 02/18/20 0.89 1.991% $ 3,000,000.00 $ 2,960,160.00
FFCB Callable 3133EHLX2 1.500% 10/23/17 03/05/20 0.93 1.71616 $ 2,000,000.00 $ 1,990,000.00
FFCB Callable 3133EHC50 1.680% 03/13/18 04/03/20 1.01 2.316% $ 2,000,000.00 $ 1,974,600.00
FFCB Callable 3133EHHA4 1.620% 05/16/18 04/27/20 1.08 2.67016 $ 3,000,000,00 $ 2,940,600.00
FFCB Bullet 3133E1051 2.760% 12/03/18 05/05/20 1.10 2.815% $ 3,000,000.00 $ 2,997,660.00
FFCB Callable 3133EHT78 1.830% 12/21/17 05/20/20 1.14 2.014% $ 3,000,000.00 $ 2,987,040.00
FFCB Callable 3133E1EK1 2.450% 03/01/18 06/01/20 1.17 2.450% $ 3,000,000.00 $ 3,000,000.00
FFCB Callable 3133EJM55 2.625% 05/03/18 08/03/20 1.35 2.656% $ 3,000,000.00 $ 2,998,050.00
FFCB Callable 3133EHUE1 1.650% 03/19/18 08/10/20 1.36 2.372% $ 2,000,000.00 $ 1,966,600.00
FFCB Callable 3133EGVK8 1.350% 05/10/18 • 09/21/20 1.48 2.661% $ 3,000,000.00 $ 2,910,450.00
FFCB Callable 3133EGXU4 1.370% 05/10/18 10/06/20 1.52 2.665% $ 3,000,000.00 $ 2,910,000.00
FFCB Callable 3133E1 MX4 2.680% 05/10/18 11/02/20 1.59 2.701% $ 3,000,000.00 $ 2,998,500.00
FFCB Callable 3133EGF42 1.360% 05/10/18 - 11/09/20 1.61 2.655% $ 3,000,000.00 $ 2,906,700.00
FFCB Callable 3133E15E5 2.680% 01/15/19 01/15/21 1.80 2.680% $ 2,000,000.00 $ 2,000,000.00
FFCB Calla ble 3133EKEN2 2.520% 03/26/19 03/26/21 1.99 2.520% $ 3,000,000.00 $ 3,000,000.00
$ 59,000,000.00 $ 58,420,960.00
FHLB Discount 313384EC9 2.467% 11/15/18 04/09/19 0.02 2.467% $ 3,000,000.00 $
FHLB Bullet 3130ABDX18 1.400% 05/24/17 05/24/19 0.15 1.425% $ 2,000,000.00 $
FHLB Bullet 3130A8DB6 1.125% 03/08/17 06/21/19 0.22 1.467% $ 3,000,000.00 $
FHLB Bullet 3130AB2G0 1.400% 03/31/17 06/27/19 0.24 1.416% $ 2,000,000.00 $
FHLB Bullet 3130ABRS76 1.460% 07/12/17 07/12/19 0.28 1.460% $ 2,000,000.00 $
FHLB - 1X Callable 3130A8821 1.375% 05/12/17 07/26/19 0.32 1.375% $ 2,000,000.00 $
FHLB Discount 313384KD06 2.530% 11/29/18 08/08/19 0.36 2.576% $ 3,000,000.00 $
FHLB Callable 3130ABWX0 1.500% 08/22/17 08/22/19 0.39 1.500% $ 2,000,000.00 $
FHLB Discount 313384LF4 2.627% 11/15/18 09/03/19 0.43 2.627% $ 3,000,000.00 $
FHLB Bullet 3130A9EP21 1.000% 05/10/17 09/26/19 0.49 1.436% $ 2,000,000.00 $
FHLB Bullet 3130A9EP21 1.000% 05/11/17 09/26/19 0.49 1.435% $ 2,000,000.00 $
FHLB Bullet 3130ABTD89 1.450% 07/18/17 10/18/19 0.55 1.450% $ 2,000,000.00 $
FHLB Bullet 3130AA3R7 1.375% 06/30/17 11/15/19 0.63 1.433% $ 2,000,000.00 $
FHLB Callable 3130ABCG9 1.600% 05/16/18 02/03/20 0.85 2.634% $ 3,000,000.00 $
FHLB Bullet 313378177 1.875% 11/29/18 03/13/20 0.95 2.801% $ 3,000,000.00 $
FHLB- 1X Callable 3130ACN83 1.700% 11/21/17 05/15/20 1.13 1.869% $ 2,000,000.00 $
FHLB Bullet 313383H U8 1.750% 03/23/18 06/12/20 1.20 2.399% $ 2,000,000.00 $
FHLB Callable 3130ABNQ5 1.625% 12/08/17 06/26/20 1.24 1.907% $ 2,000,000.00 $
FHLB Callable 3130ABNM4 1.640% 06/25/18 06/29/20 1.25 2.606% $ 3,000,000.00 $
FHLB Callable 3130ABNV4 1.750% ' 03/15/18 07/31/20 1.34 2.419% $ 3,000,000.00. $
FHLB Callable 3130ACTKO 1.875% 03/19/18 08/25/20 1.41 2.379% $ 3,000,000.00 $
FHLB Bullet 3130A66T9 1.625% 12/12/18 09/11/20 1.45 2.792% $ 3,000,000.00 $
FHLB Callable 3130ADSF0 2.500% 03/29/18 09/29/20 1.50 2.500% $ 3,000,000.00 $
FHLB Callable 3130AFRC3 2.680% 01/29/19 10/29/20 1.58 2.680% $ 3,000,000.00 $
FHLB Callable 3130ADG30 2.300% 11/30/18 01/26/21 1.83 2.909% $ 3,000,000.00 $
FHLB Bullet 3130A0XD7 2.375% 03/04/19 03/12/21 1.95 2.56516 $ 3,000,000.00 $
FHLB Callable 3130AFAR8 3.100% 11/05/18 05/05/21 2.10 3.100% $ 3,000,000.00 $
$ 69,000,000.00 $
Portfolio
13.56%
2,970,879.18
1,999,000.00
2,976,999.00
1,999,312.00
2,000,000.00
2,000,000.00
2,946,870.00
2,000,000.00
2,937,950.01
1,979,660.00
1,979,750.00
2,000,000.00
1,997,300.00
2,948,310.00
2,965,020.00
1,991,800.00
1,972,080.00
1,986,000.00
2,943,570.00
2,954,790.00
2,964,420.00
2,940,660.00
3,000,000.00
3,000,000.00
2,962,050.00
2,988,827.10
3,000,000.00
68,405,247.29 15.88%
FHLMC Discount 313396DU4 2.392% 11/15/18 04/01/19 0.00 2.392% $ 3,000,000.00 $
FHLMC Bullet 3137EADZ99 1.125% 03/08/17 04/15/19 0.04 1.422% $ 300000, 0000000..00
$
FHLMC- 1X Callable 313468E63 1.410% 04/26/17 04/26/19 0.07 1.410% $ 2,000,000.00 $
FHLMC Calla ble 3134GAXB5 1.125% 08/29/17 05/28/19 0.16 1.343% $ 2,000,000.00 $
FHLMC Bullet 3137EADG1 1.750% 12/06/17 05/30/19 0.16 1.789% $ 3,000,000.00 $
FHLMC Bullet 3137EAEB13 0.875% 03/31/17 07/19/19 0.30 1.394% $ 2,000,000.00 $
FHLMC Bullet 3137EADK2 1.250% 03/30/17 08/01/19 0.34 1.403% $ 3,000,000.00 $
FHLMC Callable 3134GA7A65 1.500% 05/11/17 09/09/19 0.44 1.500% $ 2,000,000.00 $
FHLMC Bullet 3137EADM8 1.250% 05/04/17 10/02/19 0.51 1.451% $ 3,000,000.00 $
FHLMC Callable 313468E84 1.700% 11/21/17 03/27/20 0.99 1.776% $ 2,000,000.00 $
FHLMC Bullet 3137EAEF2 1.375% 11/21/17 04/20/20 1.06 1.858% $ 2,000,000.00 $
FHLMC Bullet 3137EAEM7 2.500°% 12/10/18 04/23/20 - 1.07 2.724% $ 3,000,000.00 $
FHLMC Callable 313468088 1.750% 10/30/17 04/30/20 1.08 1.750% $ 2,000,000.00 $
FHLMC Callable 3134G BXV9 1.850°% 12/12/18 07/13/20 1.29 2.823% $ 3,000,000.00 $
FHLMC Callable 3134GBD25 1.700% 11/30/18 08/28/20 1.41 2.817% $ 300000, 0000000..00
$
FHLMC Bullet 3137EADR7 1.375% 11/21/17 5/1/2020 1.09 1.823% $ 2,000,000.00 $
FHLMC Bullet 3137EAEL9 2.375% 09/21/18 02/16/21 1.88 2.873% $ 3,000,000.00 $
$ 43,000,000.00 $
2,972,942.49
2,981,619.00
2,000,000.00
1,992,500.00
2,998,290.00
1,976,578.00
2,989,560.00
2,000,000.00
2,985,780.00
1,996,500.00
1,977,300.00
2,990,970.00
2,000,000.00
2,955,000.00
2,943,300.00
1,978,660.00
2,965,500.00
42,704,499.49
FNMA Bullet 3135000490 1.00016 05/05/17 08/28/19 0.41 1.442% $ 2,000,000.00 $
FNMA Callable 313500056 1.250% 11/30/17 09/20/19 0.47 1.842% $ 2,000,000.00 -$
FNMA Bullet 313500839 1.000% 06/30/17 10/24/19 0.57 1.425% $ 2,000,000.00 $
FNMA Bullet 313560A78 1.625% 12/08/17 01/21/20 0.81 1.862% $ 3,000,000.00 $
FNMA Bullet 313560729 1.500% 10/23/17 02/28/20 0.92 1.688% $ 2,000,000.00 $
FNMA Callable 313664104 1.750% 12/08/17 05/28/20 1.16 1.875% $ 3,000,000.00 $
FNMA Callable 3136G3UR4 1.380% 03/23/18 06/30/20 1.25 2.443% $ 3,000,000.00 $
FNMA Bullet 313560T60 1.500% 03/15/18 07/30/20 1.33 2.351% $ 3,000,000.00 $
FNMA Callable 313663686 1.450% 04/30/18 09/15/20 1.46 2.610% $ 3,000,000.00 $
FNMA Bullet 313560120 1.375% 12/10/18 02/26/21 1.91 2.761% $ 3,000,000.00 $
1,979,946.00
1,979,060.00
1,980,694.00
2,985,270.00
1,991,360.00
2,991,000.00
2,929,950.00
2,941,350.00
2,920,320.00
2,911,377.00
9.91%
33
Schedule 1
Indian River County, Florida
Board of County Commissioners
Investments By Type
March 31, 2019
03/31/19
Coupon/ Purchase Maturity Years To Yield To Original Portfolio
Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value 7.
FNMA Bullet 313560U27 2.500% 11/29/18 04/13/21 2.04 2.919% $ 3,000,000.00 $ 2,971,350.00
$ 29,000,000.00 $ 28,581,677.00 6.64%
Treasury Note 912828W97 1.250% 09/14/17 03/31/19 - 1.332% $ 2,000,000.00 $ 1,997,500.00
Treasury Note 9128285T8 1.250% 03/28/18 04/30/19 0.08 2.123% $ 3,000,000.00 $ 2,971,875.00
Treasury Note 912828R44 0.875% 08/29/17 - 05/15/19 0.12 1.273% $ 2,000,000.00 $ 1,986,562.50
Treasury Note 912828509 1.125% 05/03/18 05/31/19 0.17 2.306% $ 3,000,000.00 $ 2,962,500.00
Treasury Note 912828TC4 1.000% 09/14/17 06/30/19 0.25 1.336% $ 3,000,000.00 $ 2,982,187.50
Treasury. Note 912828W55 1.625% 11/30/17 06/30/19 0.25 1.728% $ 3,000,000.00 $ 2,995,200.00
Treasury Note 91828282K5 1.375% 12/01/17 07/31/19 0.33 1.817% $ 3,000,000.00 $ 2,978,906.25
Treasury Note 912828D80 1.625% 11/30/17 08/31/19 0.42 1.752% $ 3,000,000.00 $ 2,993,437.50
Treasury Note 912828F39 1.750% 05/03/18 09/30/19 0.50 2.412% $ 3,000,000.00 $ 2,972,619.00
Treasury Note 912828F62 1.500% 12/12/17 10/31/19 0.59 1.797% $ 3,000,000.00 $ 2,983,560.00
Treasury Note 912828V31 1.375% 12/18/17 01/15/20 0.79 1.845% $ 3,000,000.00 $ 2,971,406.25
Treasury Note 912828357 2.000% 05/03/18 01/31/20 0.84 2.459% $ 3,000,000.00 $ 2,976,562.50
Treasury Note 912828W22 1.375% 07/06/18 02/15/20 0.88 2.497% $ 3,000,000.00 $ 2,947,148.44
Treasury Note 912828W63 1.625% 12/12/17 03/15/20 0.96 1.845% $ 3,000,000.00 $ 2,985,420.00
Treasury Note 912828UV0 1.125% 07/06/18 03/31/20 1.00 2.513% $ 3,000,000.00 $ 2,929,687.50
Treasury Note 912828X21 1.500% 12/12/17 04/15/20 1.04 1.857% $ 3,000,000.00 $ 2,975,580.00
Treasury Note 912828VF4 1.375% 07/06/18 05/31/20 1.17 2.535% $ 3,000,000.00 $ 2,935,781.25
Treasury Note 912828XY1 2.500% 12/07/18 06/30/20 1.25 2.745% $ 3,000,000.00 $ 2,988,750.00
Treasury Note 912828218 1.500% 08/14/18 07/15/20 1.29 2.604% $ 3,000,000.00 $ 2,938,359.00
Treasury Note 912828XM7 1.625% 08/14/18 07/31/20 1.34 2.608% $ 3,000,000.00 $ 2,943,960.00
Treasury Note 912828NT3 2.625% 12/07/18 08/15/20 1.38 2.747% $ 2,000,000.00 $ 1,995,937.50
Treasury Note 9128284Y3 2.625% 12/07/18 08/31/20 1.42 2.746% $ 2,000,000.00 $ 1,995,885.00
Treasury Note 912828W9 2.125% 08/01/18 08/31/20 1.42 2.676% $ 3,000,000.00 $ 2,966,700.00
Treasury Note 9128282V1 1.375% 03/22/19 09/15/20 1.46 2.429% $ 3,000,000.00 $ 2,954,250.00
Treasury Note 912828582 2.750% 12/07/18 09/30/20 1.50 2.751% $ 3,000,000.00 $ 2,999,850.00
Treasury Note 912828222 1.625% 03/22/19 10/15/20 1.55 2.433% $ 3,000,000.00 $ 2,962,950.00
Treasury Note 912828222 1.625% 09/10/18 10/15/20 1.55 2.709% $ 3,000,000.00 $ 2,934,120.00
Treasury Note 912828WC0 1.750% 09/10/18 10/31/20 1.59 2.707% $ 3,000,000.00 $ 2,940,690.00
Treasury Note 912828WC0 1.750% 02/20/19 10/31/20 1.59 2.509% $ 3,000,000.00 $ 2,962,500.00
Treasury Note 912828363 1.750% 02/20/19 11/15/20 1.63 2.510% $ 3,000,000.00 $ 2,961,562.50
Treasury Note 912828341 2.000% 12/18/18 01/15/21 1.80 2.68514 $ 3,000,000.00 $ 2,958,750.00
Treasury Note 912828858 2.125% 12/18/18 01/31/21 1.84 2.686% $ 3,000,000.00 $ 2,965,500.00
Treasury Note 9128283X6 2.250% 12/21/18 02/15/21 1.88 2.656% $ 3,000,000.00 $ 2,974,650.00
Treasury Note 912828483 2.375% 01/29/19 03/15/21 1.96 2.587% $ 3,000,000.00 $ 2,986,890.00
Treasury Note 912828C57 2.250% 01/29/19 03/31/21 2.00 2.597% $ 3,000,000.00 $ 2,978,460.00
$ 101,000,000.00 $ 99,955,697.69
23.21%
Regions Bank Money Market $17,754,879.59 4.12%
Regions Bank Lockbox Accounts $527,800.83 0.12%
TD Bank Checking Account $22,324,507.38 5.18%
BankUnited Money Market $30,280,711.67 7.03%
1.45%
National Bank of Commerce CD 2.500% 05/11/18 05/11/20 1.12 $6,260,033.85
Valley National Bank Government Interest Checking $20,462,672.97 4.75%
Marine Bank Business Money Market $5,083,217.69 1.18%
FL CLASS - BOCC Funds . $15,138,556.61 3.51%
Total General Cash & Equivalents - Unrestricted $415,900,462.06
Restricted Cash -Bond Covenants (held by BNY/Mellon)
Fidelity Institutional Treasury Money Market -Utilities Debt Service Reserve $ 38,453.85
Treasury Note 912828XV77 1.250% 06/30/17 06/30/19 0.25 1.345% $ 1,610,000.00 $1,604,976.80
Treasury Note 912828XY1 2.500% 07/02/18 06/30/20 1.25 2.538% $ 1,525,000.00 $1,526,906.25
Treasury Note 9128285495 2.750% 11/30/18 11/30/20 1.67 2.836% $ 1,045,000.00 $1,051,980.60
Total Restricted Bond Reserve - adjusted for fair market value $ 4,222,317.50 0.98%
Restricted Cash - Landfill
FL CLASS -Landfill Closure & Postclosure Reserves $ 10,662,564.88 2.48%
Total Pooled Cash & Equivalents $430,785,344.44 100.00%
Restricted Cash - Health Insurance
TD Bank - BCBS Claims Account
Citibank - BCBS Imprest Acct
Total Restricted Cash - Health Insurance
$2,408,757.51
$84,000.00
$2,492,757.51
Restricted Cash - Housing Account $359,215.30
Total Portfolio $433,637,317.25
Note: See separate investment report for OPEB funds.
34
Schedule 2
Indian River County, Florida
Board of County Commissioners
Investment By Maturity Date
March 31, 2019
03/31/19
Coupon/ Purchase Maturity Years To Yield To Original
Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value Mo Cash Flow
Treasury Note 912828W97 1.250% 09/14/17 03/31/19 - 1.332% $ 2,000,000.00 $ 1,997,500.00 $ 2,000,000.00'
FHLMC Discount 313396DU4 2.392% 11/15/18 04/01/19 0.00 2.392% $ 3,000,000.00 $ 2,972,942.49
FHLB Discount 313384EC9 2.467% 11/15/18 04/09/19 0.02 2.467% $ 3,000,000.00 $ 2,970,879.18
FHLMC Bullet 3137EADZ9 1.125% 03/08/17 04/15/19 0.04 1.422% $ 3,000,000.00 $ 2,981,619.00
FHLMC-1X Callable 3134G BEG3 1.410% 04/26/17 04/26/19 0.07 1.410% $ 2,000,000.00 $ 2,000,000.00
Treasury Note 912828578 1.250% 03/28/18 04/30/19 0.08 2.123% $ 3,000,000.00 $ 2,971,875.00 $ 14,000,000.00
FFCB Callable 3133EGA96 1.070% 11/28/17 05/01/19 0.08 1.615% $ 2,000,000.00 $ 1,984,700.00
Treasury Note 912828844 0.875% 08/29/17 05/15/19 0.12 1.273% $ 2,000,000.00 $ 1,986,562.50
FHLB Bullet 3130ABDX1 1.400% 05/24/17 05/24/19 0.15 1.425% $ 2,000,000.00 $ 1,999,000.00
FHLMC Callable 3134GAXB5 1.125% 08/29/17 05/28/19 0.16 - 1.343% $ 2,000,000.00 $ 1,992,500.00
FHLMC Bullet 3137EADG1 1.750% 12/06/17 05/30/19 0.16 1.789% $ 3,000,000.00 $ 2,998,290.00
Treasury Note 9128285X9 1.125% 05/03/18 05/31/19 0.17 2.306% $ 3,000,000.00 $ 2,962,500.00 $ 14,000,000.00
FFCB Calla ble 3133EHLUS 1.390% 06/05/17 06/05/19 0.18 1.390% $ 2,000,000.00 $ 2,000,000.00
FFCB Bullet 3133EHMR1 1.375% 06/12/17 06/12/19 0.20 1.375% $ 2,000,000.00 $ 2,000,000.00
FHLB Bullet 3130A8DB6 1.125% - 03/08/17 06/21/19 0.22 1.467% $ 3,000,000.00 $ 2,976,999.00
FHLB Bullet ' 3130AB2G0 1.400% 03/31/17 06/27/19 0.24 1.416% $ 2,000,000.00 $ 1,999,312.00
Treasury Note 9128287C4 1.000% 09/14/17 06/30/19 0.25 1.336% $ 3,000,000.00 $ 2,982,187.50
Treasury Note 912828W55 1.625% 11/30/17 06/30/19 0.25 1.728% $ 3,000,000.00 $ 2,995,200.00 $ 15,000,000.00
FFCB Callable 3133EG1X4 1.080% 03/31/17 07/05/19 0.26 1.481% $ 2,000,000.00 $ 1,982,200.00
FHLB Bullet 3130ABR57 . 1.460% 07/12/17 07/12/19 0.28 1.460% $ 2,000,000.00 $ 2,000,000.00
FHLMC Bullet 3137EAE81 0.875% 03/31/17 07/19/19 0.30 1.394% $ 2,000,000.00 $ 1,976,578.00
FHLB -1X Callable 3130ABB21 1.375% 05/12/17 07/26/19 0.32 1.375% $ 2,000,000.00 $ 2,000,000.00
Treasury Note 9128282K5 1.375% 12/18/17 07/31/19 0.33 1.81796 $ 3,000,000.00 $ 2,978,906.25 $ 11,000,000.00
FHLMC Bullet 3137EADK2 1.250% 03/30/17 08/01/19 0.34 1.403% $ 3,000,000.00 $ 2,989,560.00
FHLB Discount 313384K006 2.530% 11/29/18 08/08/19 0.36 2.576% $ 3,000,000.00 $ 2,946,870.00
FFCB Bullet 3133EHUK7 1.400% 08/14/17 08/14/19 0.37 1.400% $ 2,000,000.00 $ 2,000,000.00
FHLB Callable 3130ABWX0 1.500% 08/22/17 08/22/19 0.39 1.500% $ 2,000,000.00 $ 2,000,000.00
FNMA Bullet 313500P49 1.000% 05/05/17 08/28/19 0.41 1.442% $ 2,000,000.00 $ 1,979,946.00
Treasury Note 912828D80 1.625% 11/30/17 08/31/19 0.42 1.752% $ 3,000,000.00 $ 2,993,437.50 $ 15,000,000.00
FHLB Discount 313384LF4 2.627% 11/15/18 09/03/19 0.43 2.627% $ 3,000,000.00 $ 2,937,950.01
FHLMC Calla ble 3134GA7A6 1.500% 05/11/17 09/09/19 0.44 1.500% $ 2,000,000.00 $ 2,000,000.00
FNMA Calla ble 313500P56 1.250% 11/30/17 09/20/19 0.47 1.842% $ 2,000,000.00 $ 1,979,060.00
FHLB Bullet 3130A9EP2 1.000% 05/10/17 09/26/19 0.49 1.436% $ 2,000,000.00 $ 1,979,660.00
FHLB Bullet 3130A9EP2 1.000% 05/11/17 09/26/19 0.49 1.435% $ 2,000,000.00 $ 1,979,750.00
Treasury Note 912828F39 1.750% 05/03/18 09/30/19 0.50 2.412% $ 3,000,000.00 $ 2,972,619.00 $ 14,000,000.00
FHLMC Bullet 3137EADM8 1.250% 05/04/17 10/02/19 0.51 1.451% $ 3,000,000.00 $ 2,985,780.00
FFCB Callable 3133EGXK6 1.120% 12/21/17 10/11/19 0.53 1.946% $ 2,000,000.00 $ 1,970,800.00
FHLB Bullet 3130ABTD8 1.450% 07/18/17 10/18/19 0.55 1.450% $ 2,000,000.00 $ 2,000,000.00
FNMA Bullet 313500R39 1.000% 06/30/17 10/24/19 0.57 1.425% $ 2,000,000.00 $ 1,980,694.00
Treasury Note 912828F62 1.500% 12/12/17 10/31/19 0.59 1.797% $ 3,000,000.00 $ 2,983,560.00 $ 12,000,000.00
FFCB Callable 3133EGA62 1.160% 11/30/17 11/01/19 0.59 1.866% $ 2,000,000.00 $ 1,973,500.00
FHLB Bullet 3130AA3R7 1.375% 06/30/17 11/15/19 0.63 1.433% $ 2,000,000.00 $ 1,997,300.00 $ 4,000,000.00
FFCB Callable 3133EG1V8 1.200% 12/08/17 01/06/20 0.77 1.955% $ 2,000,000.00 $ 1,969,400.00
Treasury Note 912828V31 1.375% 12/18/17 01/15/20 0.79 1.845% $ 3,000,000.00 $ 2,971,406.25
FNMA Bullet 3135G0A78 1.625% 12/08/17 01/21/20 0.81 1.862% $ 3,000,000.00 $ 2,985,270.00
Treasury Note 912828357 2.000% 05/03/18 01/31/20 0.84 2.459% $ 3,000,000.00 $ 2,976,562.50 $ 11,000,000.00
FHLB Callable 3130ABCG9 1.600% 05/16/18 02/03/20 0.85 2.634% $ 3,000,000.00 $ 2,948,310.00
FFCB Callable 3133EHR70 1.740% 11/14/17 02/14/20 0.88 1.740% $ 2,000,000.00 $ 2,000,000.00
Treasury Note 912828W22 1.375% 07/06/18 02/15/20 0.88 2.497% $ 3,000,000.00 $ 2,947,148.44
FFCB Callable 3133EGAE5 1.360% 12/21/17 02/18/20 0.89 1.991% $ 3,000,000.00 $ 2,960,160.00
FNMA Bullet 313500T29 1.500% 10/23/17 02/28/20 0.92 1.688% $ 2,000,000.00 $ 1,991,360.00 $ 13,000,000.00
FFCB Callable 3133EHLX2 1.500% 10/23/17 03/05/20 0.93 1.716% $ 2,000,000.00 $ 1,990,000.00
FHLB Bullet 313378/77 1.875% 11/29/18 03/13/20 0.95 2.801% $ 3,000,000.00 $ 2,965,020.00
Treasury Note 912828W63 1.625% 12/12/17 03/15/20 0.96 1.845% $ 3,000,000.00 $ 2,985,420.00
FHLMC Callable 3134GBEB4 1.700% 11/21/17 03/27/20 0.99 1.776% $ 2,000,000.00 $ 1,996,500.00
Treasury Note 912828UV0 1.125% 07/06/18 03/31/20 1.00 2.513% $ 3,000,000.00 $ 2,929,687.50 $ 13,000,000.00
FFCB Callable 3133EHC50 1.680% 03/13/18 04/03/20 1.01 2.316% $ 2,0150,000.00 $ 1,974,600.00
Treasury Note 912828X21 1.500% 12/12/17 04/15/20 1.04 1.857% $ 3,000,000.00 $ 2,975,580.00
FHLMC Bullet 3137EAEF2 1.375% 11/21/17 04/20/20 1.06 1.858% $ 2,000,000.00 $ 1,977,300.00
FHLMC Bullet - 3137EAEM7 2.500% 12/10/18 04/23/20 1.07 2.724% $ 3,000,000.00 $ 2,990,970.00
FFCB Callable 3133EHHA4 1.620% 05/16/18 04/27/20 1.08 2.670% $ 3,000,000.00 $ 2,940,600.00
FHLMC Callable 3134GBQ88 1.750% 10/30/17 04/30/20 1.08 1.750% $ 2,000,000.00 $ 2,000,000.00 $ 15,000,000.00
FHLMC Bullet 3137EADR7 1.375% 11/21/17 05/01/20 1.09 1.823% $ 2,000,000.00 $ 1,978,660.00
FFCB Bullet 3133E451 2.760% 12/03/18 05/05/20 1.10 2.815% $ 3,000,000.00 $ 2,997,660.00
FHLB -1X Callable 3130ACN83 1.700% 11/21/17 05/15/20 1.13 1.869% $ 2,000,000.00 $ 1,991,800.00
FFCB Callable 3133EHT78 1.830% 12/21/17 05/20/20 1.14 2.014% $ 3,000,000.00 $ 2,987,040.00
FNMA Callable. 313604L04 1.750% 12/08/17 05/28/20 1.16 1.875% $ 3,000,000.00 $ 2,991,000.00
Treasury Note - 912828VF4 1.375% 07/06/18 05/31/20 1.17 2.535% $ 3,000,000.00 $ ,2,935,781.25 $ 16,000,000.00
FFCB Callable 3133E1EK1 2.450% 03/01/18 06/01/20 1.17 2.450% $ 3,000,000.00 $ 3,000,000.00
35
1 0t 2
Schedule 2
Indian River County, Florida
Board of County Commissioners
Investment By Maturity Date
March 31, 2019
03/31/19
Coupon/ Purchase Maturity Years To Yield To Original
Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value Mo Cash Flow
FHLB Bullet 313383HU8 1.750% . 03/23/18 06/12/20 1.20 2.399% $ 2,000,000.00 $ 1,972,080.00
FHLB Callable 3130ABNQ5 1.625% 12/08/17 06/26/20 1.24 1.907% $ 2,000,000.00 $ 1,986,000.00
FHLB Callable3130ABNM4 1.640% 06/25/18 06/29/20 1.25 2.606% $ 3,000,000.00 $ 2,943,570.00
Treasury Note 912828XY1 2.500% 12/07/18 06/30/20 1.25 2.745% $ 3,000,000.00 $ 2,988,750.00
FNMA Callable 3136G3U R4 1.380% 03/23/18 06/30/20 1.25 2.443% $ - 3,000,000.00 $ 2,929,950.00 $ 16,000,000.00
FHLB Callable 3130ABNV4 1.750% 03/15/18 07/13/20 1.29 2.419% $ - 3,000,000.00 $ 2,954,790.00
FHLMC Callable 3134GBXV9 1.850% 12/12/18 07/13/20 1.29 2.823% $ 3,000,000.00 $ 2,955,000.00
Treasury Note 912828218 1.500% 08/14/18 07/15/20 1.29 2.604% $ 3,000,000.00 $ 2,938,359.00
FNMA Bullet 3135G0T60 1.500% 03/15/18 07/30/20 1.33 2.351% $ 3,000,000.00 $ 2,941,350.00
Treasury Note 912828XM7 1.625% 08/14/18 07/31/20 1.34 2.608% $ 3,000,000.00 $ 2,943,960.00 $ 15,000,000.00
FFCB Callable 3133E1 MSS 2.625% 05/03/18 08/03/20 1.35 2.65634 $ 3,000,000.00 $ 2,998,050.00
FFCB Callable 3133EHUE1 1.650% 03/19/18 08/10/20 1.36 2.372% $ - 2,000,000.00 $ 1,966,600.00
Treasury Note 912828NT3 2.625% 12/07/18 08/15/20 1.38 2.747% $ 2,000,000.00 $ 1,995,937.50
FHLB Callable 3130ACTKO 1.875% 03/19/18 08/25/20 1.41 2.379% $ 3,000,000.00 $ 2,964,420.00
FHLMC Callable 3134G BD25 1.700% 11/30/18 08/28/20 1.41 2.817% $ 3,000,000.00 $ 2,943,300.00
Treasury Note 9128284Y3 2.625% 12/07/18 08/31/20 1.42 2.746% $ 2,000,000.00 $ 1,995,885.00
Treasury Note 912828VV9 2.125% 08/01/18 08/31/20 1.42 2.676% $ 3,000,000.00 $ 2,966,700.00 $ 18,000,000.00
FHLB Bullet 3130A66T9 1.625% 12/12/18 09/11/20 1.45 2.792% $ 3,000,000.00 $ 2,940,660.00
Treasury Note 9128282V1 1.375% 03/22/19 09/15/20 1.46 2.429% $ 3,000,000.00 $ 2,954,250.00
FNMA Callable 3136G3666 1.450% 04/30/18 09/15/20 1.46 2.610% $ 3,000,000.00 $ 2,920,320.00
FFCB Callable 3133EGVK8 1.350% 05/10/18 09/21/20 1.48 2.661% $ 3,000,000.00 $ 2,910,450.00
FHLB Callable 3130ADSFO 2.500% 03/29/18 09/29/20 1.50 2.500% $ 3,000,000.00 $ 3,000,000.00
Treasury Note 912828582 2.750% 12/07/18 09/30/20 1.50 2.751% $ 3,000,000.00 $ 2,999,850.00 $ 18,000,000.00
FFCB Callable 3133EGXU4 1.370% 05/10/18 10/06/20 1.52 2.665% $ 3,000,000.00 $ 2,910,000.00
Treasury Note 9128282Z2 1.625% 03/22/19 10/15/20 1.55 2.433% $ 3,000,000.00 $ 2,962,950.00
Treasury Note 9128282Z2 1.625% 09/10/18 10/15/20 1.55 2.709% $ 3,000,000.00 $ 2,934,120.00
FHLB Callable 3130AFRC3 2.680% ' 01/29/19 10/29/20 1.58 2.680% $ 3,000,000.00 $ 3,000,000.00
Treasury Note 912828WC0 1.750% 09/10/18 10/31/20 1.59 2.707% $ 3,000,000.00 $ 2,940,690.00
Treasury Note 912828WC0 1.75046 02/20/19 10/31/20 1.59 2.509% $ 3,000,000.00 $ 2,962,500.00 $ 18,000,000.00
FFCB Callable 3133E1 MX4 2.680% 05/10/18 11/02/20 1.59 2.701% $ 3,000,000.00 $ 2,998,500.00
FFCB Callable 3133EGF42 1.360% 05/10/18 11/09/20 1.61 2.655% $ 3,000,000.00 $ 2,906,700.00
Treasury Note 912828363 1.750% 02/20/19 11/15/20 1.63 2.510% $ 3,000,000.00 $ 2,961,562.50 $ 9,000,000.00
Treasury Note 912828341 2.000% 12/18/18 01/15/21 1.80 2.685% $ 3,000,000.00 $ 2,958,750.00
FFCB Callable 3133E15E5 2.680% 01/15/19 01/15/21 1.80 2.680% $ • 2,000,000.00 $ 2,000,000.00
FHLB Callable 3130ADG30 2.300% 11/30/18 01/26/21 1.83 2.909% $ 3,000,000.00 $ 2,962,050.00
Treasury Note 912828858 2.125% 12/18/18 01/31/21 1.84 2.686% $ 3,000,000.00 $ 2,965,500.00 $ 11,000,000.00
Treasury Note 9128283X6 2.250% 12/21/18 02/15/21 1.88 2.65654 $ 3,000,000.00 $ 2,974,650.00
FHLMC Bullet 3137EAEL9 2.375% 09/21/18 02/16/21 1.88 2.873% $ 3,000,000.00 $ 2,965,500.00
FNMA Bullet 3135G0120 1.375% 12/10/18 02/26/21 1.91 2.761% $ 3,000,000.00 $ 2,911,377.00 $ 9,000,000.00
FHLB Bullet 3130A0XD7 2.375% 03/04/19 03/12/21 1.95 2.565% $ 3,000,000.00 $ 2,988,827.10
Treasury Note 912828483 2.375% 01/29/19 03/15/21 1.96 2.587% $ . 3,000,000.00 $ 2,986,890.00
FFCB Callable 3133EKEN2 2.520% 03/26/19 03/26/21 1.99 2.520% $ 3,000,000.00 $ 3,000,000.00
Treasury Note 912828C57 2.250% 01/29/19 03/31/21 2.00 2.592% $ 3,000,000.00 $ 2,978,460.00 $ 12,000,000.00
FNMA Bullet 3135G0U27 2.50076 11/29/18 04/13/21 2.04 2.919% $ 3,000,000.00 $ 2,971,350.00 $ 3,000,000.00
FHLB Callable 3130AFAR8 3.100% .11/05/18 05/05/21 2.10 3.100% $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00
Sub Total - General Investments $ 301,000,000.00 $ 298,068,081.47 $ 301,000,000.00
Regions Bank Money Market $17,754,879.59
Regions Lockbox Accounts 5527,800.83
TD Bank Checking Account 522,324,507.38
BankUnited Money Market $30,280,711.67
National Bank of Commerce CD 2.500% 05/11/18 05/11/20 1.12 56,260,033.85
Valley National Bank Government Interest Checking 520,462,672.97
Marine Bank Business Money Market 55,083,217.69
FL CLASS - BOCC Funds 515,138,556.61
Total General Cash & Equivalents - Unrestricted $ 415,900,462.06
Restricted Cash -Bond Covenants (held by BNY/Mellon)
Fidelity Institutional Treasury Money Market -Utilities Debt Service Reserve $ 38,453.85
Treasury Note 912828XV77 1.250% 06/30/17 06/30/19 0.25 1.345% $ 1,610,000.00 51,604,976.80
Treasury Note 912828XY1 - 2.500% 07/02/18 06/30/20 1.25 2.538% $ 1,525,000.00 $1,526,906.25
Treasury Note 9128285495 2.750% 11/30/18 11/30/20 1.67 2.836% $ 1,045,000.00 51,051,980.60
Total Restricted Bond Reserve - adjusted for fair market value $ 4,222,317.50
Restricted Cash - Landfill
FL CLASS -Landfill Closure & Postclosure Reserves
Total Pooled Cash & Equivalents
Restricted Cash - Health Insurance
TD Bank - BCBS Claims Account
Citibank - BCBS Imprest Acct
Total Restricted Cash - Health Insurance
Restricted Cash • Housing Account
Total Portfolio
Note: See separate Investment report for OPEB funds.
2 of 2
$ 10,662,564.88
$ 430,785,344.44
$2,408,757.51
584,000.00
$2,492,757.51
$359,215.30
$ 433,637,317.25
36
Schedule 3
Indian River County
Portfolio By Maturity Date
March 31, 2019
$300,000,000
$250,000,000
$263,706,797
$200,000,000
$150,000,000
$163,959,170
$100,000,000
$50,000,000
$0
$5,971,350
0-12 Months
13-24 Months
25-36 Months
Total Portfolio $433,637,317
37
Treasury
Notes
23.21%
Schedule 4
Indian River County
Portfolio By Type
March 31, 2019
FL CLASS 5.99%
UT Reserve 0 98% FFCB 13.56%
Valley Natl Bank 4.75%
TD Bank Checking
5.18%
Regions Bank 4.24%
BankUnited 7.03%
Marine Bank 1.18%
FNMA 6.64%
FHLMC 9.91%
FHLB 15.88%
Natl Bk Comm CD
1.45%
38
Schedule 5
Indian River County
Investment Purchases and Calls/Maturities
Quarter Ending
March 31, 2019
PURCHASES:
Investment
Description
Yield to Maturity
Purchase Date
Call Date
Maturity Date
Par Amount
Book Value
FFCB Callable
2.68%
01/15/19
07/15/19
01/15/21
$ 2,000,000.00
$ 2,000,000.00
FHLB Callable
2.68%
01/29/19
04/29/19
10/29/20
$ 3,000,000.00
$ 3,000,000.00
Treasury Note
2.59%
01/29/19
01/23/19
03/15/21
$ 3,000,000.00
$ 2,986,890.00
Treasury Note
2.59%
01/29/19
03/31/21
$ 3,000,000.00
$ 2,978,460.00
Treasury Note
2.51%
02/20/19
01/30/19
10/31/20
$ 3,000,000.00
$ 2,962,500.00
Treasury Note
2.51%
02/20/19
11/15/20
$ 3,000,000.00
$ 2,961,562.50
FHLB Bullet
2.57%
03/04/19
03/12/21
$ 3,000,000.00
$ 2,988,827.10
Treasury Note
2.43%
03/22/19
09/15/20
$ 3,000,000.00
$ 2,954,250.00
Treasury Note
2.43%
03/22/19
10/15/20
$ 3,000,000.00
$ 2,962,950.00
FFCB Callable
2.52%
03/26/19
03/26/20
03/26/21
$ 3,000,000.00
$ 3,000,000.00
10
2.078%
03/28/18
02/28/19
$ 29,000,000.00
$ 28,795,439.60
MATURITIES:
Investment
Description
Yield to Maturity
Purchase Date
Early
Call Date
Maturity Date
Par Amount
Book Value
Treasury Note
2.045%
03/27/18
01/15/19
$ 2,000,000.00
$ 1,985,390.00
FHLB Bullet
1.321%
08/31/17
01/16/19
$ 2,000,000.00
$ 1,998,060.00
FHLMC Callable
3.000%
10/23/18
01/23/19
04/23/21
$ 3,000,000.00
$ 3,000,000.00
FNMA Bullet
1.699%
12/06/17
01/28/19
$ 3,000,000.00
$ 2,989,020.00
FHLB Callable
3.000%
10/30/18
01/30/19
10/30/20
$ 3,000,000.00
$ 3,000,000.00
Treasury Note
2.061%
03/28/18
01/31/19
$ 3,000,000.00
$ 2,976,562.50
FHLB Bullet
2.000%
02/16/18
02/12/19
$ 3,000,000.00
$ 2,996,340.00
Treasury Note
2.064%
03/27/18
02/15/19
$ 2,000,000.00
$ 1,976,952.00
FNMA Bullet
2.016%
02/16/18
02/19/19
$ 3,000,000.00
$ 2,995,800.00
FHLMC Callable
1.400%
02/28/17
02/25/19
$ 2,000,000.00
$ 2,000,000.00
Treasury Note
2.078%
03/28/18
02/28/19
$ 3,000,000.00
$ 2,980,779.00
FHLB Bullet
1.712%
11/28/17
03/08/19
$ 2,000,000.00
$ 1,994,640.00
Treasury Note
2.102%
03/28/18
03/15/19
$ 3,000,000.00
$ 2,968,593.00
FHLB Callable
1.414%
03/21/17
03/20/19
$ 3,000,000.00
$ 2,996,250.00
FNMA Bullet
1.304%
06/05/17
03/25/19
$ 2,000,000.00
$ 1,998,070.00
FHLMC Callable
2.750%
09/28/18
03/28/19
09/28/20
$ 3,000,000.00
$ 3,000,000.00
16
$ 42,000,000.00
$ 41,856,456.50
Reconciliation of General Investments Only:
Beginning portfolio (12/31/18)
Total purchased
Total matured
Ending portfolio for quarter (3/31/19)
10 securities
16 securities
$ 311,129,098.37
$ 28,795,439.60
$ (41,856,456.50)
$ 298,068,081.47
39
October
November
December
January
February
March
April
May
June
July
August
September
Net cash flow
October
November
December
January
February
March
April
May
June
July
August
September
Net cash flow
Schedule 6
Indian River County
Change in Monthly Cash Flows For All Pooled Cash/Investment Accounts
Comparison of Six Fiscal Years
March 31, 2019
Fiscal Year 2013-2014
Net Change Month End Bal*
$ (7,076,226)
$ 291,236,824
$ 13,411,135
$ 304,647,959
$ 33,565,914
$ 338,213,873
$ (1,632,096)
$ 336,581,777
$ (1,988,485)
$ 334,593,292
$ (474,129)
$ 334,119,163
$ (6,034,807)
$ 328,084,356
$ (5,237,557)
$ 322,846,799
$ (11,441,367)
$ 311,405,432
$ (3,166,797)
$ 308,238,635
$ (8,103,393)
$ 300,135,242
$ (1,774,852)
$ 298,360,390
$ 47,340
Fiscal Year 2016-2017
Net Change Month End Bal*
$ (6,856,660)
$ 314,462,401
$ 29,862,090
$ 344,324,491
$ 37,277,098
$ 381,601,589
$ (931,868)
$ 380,669,721
$ (2,015,776)
$ 378,653,945
$ 442,916
$ 379,096,861
$ (2,740,420)
$ 376,356,441
$ (4,378,477)
$ 371,977,964
$ (6,628,797)
$ 365,349,167
$ (10,868,408)
$ 354,480,759
$ (9,027,471)
$ 345,453,288
$ (5,877,090)
$ 339,576,198
$ 18,257,137
Fiscal Year 2014-2015
Net Change Month End Bal*
$ (10,422,694)
$ 287,937,696
$ 19,342,864
$ 307,280,560
$ 35,786,179
$ 343,066,739
$ (285,799)
$ 342,780,940
$ (2,801,802)
$ 339,979,138
$ 281,107
$ 340,260,245
$ (6,111,791)
$ 334,148,454
$ (4,947,796)
$ 329,200,658
$ (6,122,052)
$ 323,078,606
$ (8,447,944)
$ 314,630,662
$ (9,274,059)
$ 305,356,603
$ 864,396
$ 306,220,999
$ 7,860,609
Fiscal Year 2017-2018
Net Change Month End Bal*
$ (7,971,324)
$ 331,604,874
$ 33,131,597
$ 364,736,471
$ 41,846,074
$ 406,582,545
$ (5,758,898)
$ 400,823,647
$ 5,191,358
$ 406,015,005
$ (4,784,411)
$ 401,230,594
$ 1,577,951
$ 402,808,545
$ (6,945,787)
$ 395,862,758
$ (9,710,169)
$ 386,152,589
$ (2,464,004)
$ 383,688,585
$ (8,022,779)
$ 375,665,806
$ (6,810,637)
$ 368,855,169
$ 29,278,971
Fiscal Year 2015-2016
Net Change Month End Bal*
$ (8,105,518)
$ 298,115,481
$ 25,830,326
$ 323,945,807
$ 35,536,011
$ 359,481,818
$ (373,573)
$ 359,108,245
$ 906,675
$ 360,014,920
$ 256,335
$ 360,271,255
$ (5,220,820)
$ 355,050,435
$ (2,730,213)
$ 352,320,222
$ (8,065,869)
$ 344,254,353
$ (7,588,170)
$ 336,666,183
$ (8,369,612)
$ 328,296,571
$ (6,977,510)
$ 321,319,061
$ 15,098,062
Fiscal Year 2018-2019
Net Change Month End Bal*
$ (6,577,674)
$ 362,277,495
$ 48,128,205
$ 410,405,700
$ 31,350,078
$ 441,755,778
$ (9,877,034)
$ 431,878,744
$ 2,964,540
$ 434,843,284
$ (2,750,051)
$ 432,093,233
$ 63,238,064
*Schedule represents total assets in 801 fund -including portfolio accounts, FMV adjustments, cash in bank and utilities debt reserve.
Excludes two health insurance bank accounts utilized by BCBS and the Section 8 HUD bank account.
Source: Balance Sheet for fund 801 (run by month)
Schedule does not include OPEB investments - see separate report.
40
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Schedule 8
Indian River County
Allocation of Pooled Cash and Investments By Fund Types
Balance in Funds as of March 31, 2019
Pooled Investments
General Fund $ 80,187,481
Special Revenue Funds $ 96,174,967
Debt Service Funds $ 6,065,498
Capital Project Funds $ 82,301,785
Solid Waste Funds $ 34,050,334
Golf Course Fund $ 1,086,008
Building Fund $ 8,101,486
Utilities Funds $ 89,588,797
Fleet Fund $ 495,473
Insurance Funds $ 30,485,116
GIS Fund $ 1,193,130
Escrow Funds $ 2,363,158
Total Investments $ 432,093,233
Schedule includes all pooled investments, FMV adjustments, and cash in bank.
Excludes two health insurance bank accounts utilized by BCBS for
claims and the Section 8 HUD bank account.
Schedule does not include OPEB investments - see separate report.
42
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-1945
TO: Board of County Commissioners (acting as Board of Trustees of OPEB Trust)
FROM: Elissa Nagy, Finance Director
THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
DATE: May 10, 2019
SUBJECT: Quarterly OPEB Trust Report for Quarter Ending 3/31/2019
'8Q
Attached please find a summary report consisting of the composition and investment return of the
OPEB Trust for the second quarter of this fiscal year. These funds are held in trust by our custodian
BNY/Mellon. This report was reviewed by our investment advisory committee on May 9, 2019.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached Quarterly OPEB
Trust Report.
43
Withdrawals
12/31/18 value
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Account Overview
Market Value
Asset Classification
14.845.745.23
CASH AND SHORT TERM
30,762,122.21
TOTAL OF ALL INVESTMENTS
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e 008439 n 045318 a 02 t DOM i PD s 75,643
This Page Intentionally Blank
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Internal Audit Division
2000 16th Avenue
Vero Beach, FL 32960
Telephone: (772) 226-3280
TO: Board of County Commissioners
FROM: Edward Halsey, Internal Audit Director
THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
DATE: May 23, 2019
SUBJECT: Quarterly Tourist Development Tax Report for Quarter Ending 03/31/2019
BACKGROUND
Attached to this memorandum is the report of the tourist development tax monies collected in the
Clerk's office for quarters ended March 31, 2018 and 2019. The report shows five categories of
activity including short-term rentals.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached Quarterly Tourist
Development Tax Report.
57
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INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
THROUGH: Stan Boling, AICP; Community Development Director
FROM: John W. McCoy, AICP; Chief, Current Development
DATE: May 28, 2019
SUBJECT: Diventure LLC's Request for Final Plat Approval for Bent Pine Preserve Phase I
[SD -15-01-01 / 96010108-79637]
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of June 4, 2019.
DESCRIPTION & CONDITIONS:
The Bent Pine Preserve Phase I final plat represents the first phase of the Bent Pine Preserve
subdivision. Phase I consists of 79 lots on 79.2 acres resulting in a density of 1 units/acre for Phase
I. The site is located on the east side of 58th Avenue, just north of 57th Street/Bent Pine Drive, and
is zoned RM -4, Residential Multi -Family (up to 4 units/acre). The subject fmal plat application is
on file with the Planning Division.
On February 26, 2015, the Planning & Zoning Commission granted phased preliminary plat
approval for the Bent Pine Preserve subdivision. Phased approval was given to construct 134
single-family lots along with tracts for recreation, conservation, stormwater, landscape, buffering,
and future development on 79.2 acres. Subsequently, construction of the subdivision commenced
and has proceeded in accordance with the overall project's phased approval. With respect to Phase
I, the developer obtained a land development permit, constructed the required subdivision
improvements, and obtained a certificate of completion. Recently, the applicant submitted a Phase I
final plat in conformance with the approved preliminary plat, and now requests that the Board of
County Commissioners grant final plat approval for Bent Pine Preserve Phase I.
ANALYSIS:
All of the required improvements for Bent Pine Preserve Phase I have been completed and a
certificate of completion was issued on May 24, 2019 with the exception of the final lift of asphalt
which has been guaranteed through the posting of financial security, as allowed by the LDRs. As
part of the certificate of completion process, the developer posted a maintenance bond to guarantee
required road and drainage improvements for a period of 1 year. In this case, all subdivision
improvements (stormwater tracts, recreation tracts, landscape, buffering, roadways) will be private,
with the exception of certain utility facilities, which have been dedicated and guaranteed to Indian
River County as required by the Utility Services Department. All requirements of final plat approval
for Bent Pine Preserve Phase I have been satisfied.
59
C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@D8ODBEI 1\@BCL@D8ODBE1 1.doc
1
RECOMMENDATION:
Based on the above analysis, staff recommends that the Board of County Commissioners grant final
plat approval for Bent Pine Preserve Phase I.
ATTACHMENTS:
1. Location Map
2. Plat Layout
60
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INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
CONSEN
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
Jason E. Brown
County Administrator
Richard B. Szpyrka, P.E.
Public Works Director
Kendra Cope, M.S.
Coastal Resources Coordinator
Work Order No. 11- Morgan & Eklund, Inc.
2019 Beach Profile Monitoring Surveys (SUMMER)
May 15, 2019
DESCRIPTION AND CONDITIONS
On October 4, 2016, the Board approved a contract with Morgan and Eklund, Inc. (M&E) for
Professional Land Surveying and Mapping Services for a two-year term. The Board amended the
Contract on October 18, 2016. The contract was renewed for an additional two-year term on
October 4, 2018. M&E is the selected County Consultant for professional onshore/offshore
hydrographic surveying services.
The County's Beach Preservation Plan recommends semi-annual beach profile surveys in order
to monitor the seasonal, summer and winter, fluctuations of the beach. Proposed Work Order
No. 11 provides summer -time countywide hydrographic surveying (beach profile) services for the
Sector 3, Sector 5, Sector 7 Beach and Dune Restoration Project areas and additional surveying
needed to finish a 2019 countywide (22.4 miles) monitoring effort. All onshore and offshore
beach profile surveys are conducted along the Florida Department of Environmental Protection
(FDEP) Range Monuments at approximately 1,000 foot intervals (alongshore) and extend from
the vegetated dune seaward to a location approximately 40 feet offshore (cross -shore). For
project tracking purposes, Work Order No. 11 is divided into four (4) separate tasks.
Task 1: Summer 2019 Sector 3 Beach and Dune Restoration Project Monitoring (R -15-R-60)
In 2012, the County completed construction of the Sector 3 Beach Restoration Project, which was
subsequently repaired in 2015. The County has completed all Permit required post construction
monitoring for the Sector 3 Project. However, hydrographic surveys of the project area must
continue semi-annually to determine the Tong -term performance of the project and if
infrastructure may be vulnerable to storm damage during years in between recommended beach
projects identified in the Beach Preservation Plan. Task 1 includes all surveying (7.5 miles)
required to provide baseline 2019 physical monitoring data for the upcoming Sector 3 Beach and
Dune Project area. Task 1 totals a lump sum amount of $25,300.
Page 2
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70
2019 Summer Beach Profile Survey
BCC Agenda Item
June 4, 2019
Task 2: Summer 2019 Sector 5 Beach and Dune Restoration Pre -Construction Monitoring (R -70-
R-86)
In November 2019, the County will begin construction of the Sector 5 Beach and Dune
Restoration project. Permit required pre -construction monitoring must be completed the
summer prior to commencing construction. Information collected from this survey will be
incorporated into the final project design and construction technical specifications. Task 2
includes all surveying (3 miles) required to provide baseline pre -construction 2019 physical
monitoring data for the upcoming Sector 5 Beach and Dune Project area. Task 2 totals a lump
sum amount of $9,350.
Task 3: Summer 2019 Sector 7 Beach and Dune Restoration Prosect Monitoring (R -97-R-108)
In the spring of 2007, the County completed construction of the Sector 7 Beach Restoration
Project and has completed all Permit required post construction monitoring for the Sector 7
Project. However, hydrographic surveys of the project area must continue semi-annually to
determine the Tong -term performance of the project and if infrastructure may be vulnerable to
storm damage during years in between recommended beach projects identified in the Beach
Preservation Plan. Task 3 includes all surveying (2 miles) required to provide baseline 2019
physical monitoring data for the upcoming Sector 7 Beach and Dune Project area. Task 3 totals a
lump sum amount of $6,600.
Task 4: Summer 2019 Countywide Beach Profile Monitoring (R-61 — R-96, R-87 — R96 and R -109-
R-119)
For the shoreline outside of the Sector 3, Sector 5, and Sector 7 beach project areas, countywide
beach profile surveys are necessary to identify areas of chronic beach erosion and determine if
infrastructure may be vulnerable to storm damage. The beach profile surveys will then be used
to determine appropriate projects to mitigate erosion as identified in the County Beach
Preservation Plan, including the upcoming Sector 5 Beach Restoration Project. Task 4 includes
the remaining countywide beach profile surveys. Task 4 totals a lump sum amount of $16,500.
Please note:
The Sebastian Inlet District (District), as part of their Inlet Management Plan, conducts
semiannual beach profile surveys along the northern 5.6 miles of the County. The District
continues to partner with the County and has agreed to provide their certified 2019 beach profile
survey data (winter and summer) to the County, resulting in a complete 22.4 mile countywide
(semiannual) beach profile survey and a combined annual savings of approximately $30,000 to
the County.
Page 3
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71
2019 Summer Beach Profile Survey
BCC Agenda Item
June 4, 2019
FUNDING
Funding for Summer Beach Profile Surveys, in the amount of $57,750.00 is budgeted and
available. Funding for the individual tasks are as follows:
Task 1: Summer 2019 Sector 3 Semi -Annual Monitoring Survey (R -15-R-60)
Funding for Task 1 is budgeted and available for physical monitoring of the Sector 3 Beach
Restoration Project area in the Sector 3 Post Construction Monitoring fund, Account No.
12814472-033490-05054. Task 1 totals a lump sum amount of $25,300
Task 2: Summer 2019 Sector 5 Semi -Annual Monitoring (R -70-R-86)
Funding for Task 2 is budgeted and available for pre -construction physical monitoring of the
Sector 5 Beach Restoration Project area in Beach Restoration Fund, Hurricane Matthew—Sector
5, Account No. 12814472-066510-17001. Task 2 totals a lump sum amount of $9,350.
Task 3: Summer 2019 Sector 7 Semi -Annual Monitoring (R -97-R-108)
Funding for Task 3 is budgeted and available for physical monitoring of the Sector 7 Beach
Restoration Project area in the Sector 7 Beach Preservation Monitoring fund, Account No.
12814472-033490-05079. Task 3 totals a lump sum amount of $6,600.
Task 4: Summer 2019 Countywide Beach Monitoring (R-61 — R-96, R-87 — R96 and R -109-R-119)
Funding for Task 4 is budgeted and available for physical monitoring of non -project areas in the
Beach Restoration Fund/Other Professional Services, Account No. 12814472-033190. Task 4
totals a lump sum amount of $16,500.
RECOMMENDATION
The recommendation of staff is for the Board to approve Work Order No. 11, to the Professional
Land Surveying and Mapping Services contract with Morgan and Eklund, Inc. and authorize the
Chairman to sign two (2) copies of the Work Order on behalf of the County.
ATTACHMENT
Morgan and Eklund, Inc. Work Order No. 11
Scope of Work Summer Semi -Annual Coastal Monitoring Survey
APPROVED AGENDA ITEM FOR: JUNE 4, 2019
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72
Board of County Commissioners
Administration - Building A
1801 27th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000 FAX: 772-778-9391
Project:
2019 Beach Profile Monitoring Surveys (Summer)
WORK ORDER NO. 11 (Hydrographic Surveying)
FOR
PROFESSIONAL SERVICES AGREEMENT
ANNUAL SURVEYING and MAPPING/GIS SERVICES
WITH
MORGAN AND EKLUND, INC
In accordance with Contract No. 1605 2018-2020
This Work Order No. 11 is in accordance with the existing AGREEMENT dated October 4, 2016
and as amended October 18, 2016, between Morgan and Eklund, Inc., (SURVEYOR) and Indian
River County (COUNTY); This Work Order No. 11 amends the agreement as follows:
SECTION I — PROJECT LIMITS
This Work Order No. 11 is for the SURVEYOR to perform all related field and office Surveying
and Mapping services in connection with the 2019 Beach Profile Monitoring Surveys
(Summer); Florida Department of Environmental Protection Reference Monuments R-15 — R-
119.
SECTION II - SCOPE OF SERVICES
As agreed upon between SURVEYOR and COUNTY, the SURVEYOR shall provide Professional
Land Surveying services to complete all tasks as outlined in this Work Order No. 11; specifically
detailed in the attached proposal Exhibit A.
SECTION III — TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT
1. Project shall be completed as follows:
a. 100% "Paper" review submittal (final review prior to request for final deliverables) shall
be made within 90 calendar days of receipt of Notice to Proceed for review by County
Staff prior to preparing the final submittal package.
b. Time of FINAL project completion shall be within 10 calendar days of receipt of the
County's review comments from the 100% "Paper Submittal".
2. Deliverables -The SURVEYOR shall provide the COUNTY:
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73
IRC Work Order No.11
Morgan and Eklund, Inc
2019 Beach Profile Monitoring Surveys (Summer)
May 15, 2019
Page 2 of 3
a. 100% Phase Submittal for COUNTY review and comment. All submittals shall
include one (1) paper "hardcopy" along with AutoCad Files and an ASCII file for all
survey points. COUNTY shall strive to provide review comments within 10 calendar
days of the preliminary submittal.
b. FINAL Deliverables, one (1) paper "hardcopy" signed and sealed sets. Sheeted and
model space (as applicable) AutoCad drawing file in release 2009 through Civil 3D
2013, PDF formats and an ASCII file for all survey points, all electronic files to be on
CD.
c. Survey set/sheets shall include a cover sheet with location sketch, survey
certifications, related title and project number, survey notes, legend and
abbreviations and plan view sheets.
d. Work Product and digital versions are to be prepared and submitted so that the
COUNTY or other consultants can readily use it for the design and analysis of the
area, as defined. It shall contain all information necessary for third -party surveyor to
independently recreate and/or utilize the survey work. It is acknowledged all final
products become property of Indian River COUNTY and will be available for use by
the public at large.
e. The SURVEYOR'S work product shall meet or exceed the minimum standards as
defined by Sections II, III and IV or the COUNTY will not approve the SURVEYOR'S
request for payment.
SECTION IV — COMPENSATION
The COUNTY agrees to pay, and the SURVEYOR agrees to accept, for the above described
services rendered as identified in Sections I, II, and 111 of this Work Order No. 11, fora total lump
sum fee of $57,750.
All and/or any additional services not described hereon shall be pre -approved by the
COUNTY. Approved additional services shall be invoiced at the rates disclosed in the
approved fee schedule with the SURVEYOR for the contract year(s) of October 4, 2018
through October 3, 2020.
All invoicing shall include Work Order No. 11 (WO 11), Contract Number (1605). Payments shall
be in accordance with the original Professional Surveying and Mapping Services Agreement,
Contract No: 1605 with the COUNTY and as stated in Section II, III and IV hereon.
The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of
the AGREEMENT shall remain in full force and effect, and are incorporated herein.
IN WITNESS WHEREOF the parties hereto have executed these presents this day
of 2019.
74
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IRC Work Order No.11
Morgan and Eklund, Inc
2019 Beach Profile Monitoring Surveys (Summer)
May 15, 2019
Page 3 of 3
OWNER
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Morgan and Eklund, Inc.
(Signature) (Signature)
Bob Solari, Chairman
Approved by BCC
ATTEST:
Jeffrey R. Smith, Clerk of Court and
Comptroller
(Seal) Deputy Clerk
Approved:
Jason E, Brown, COUNTY Administrator
Approved as to Form and Legal Sufficiency:
William K. DeBraal, Deputy COUNTY
Attorney
John R. Morgan, President
(Printed name and title)
Witnessed by:
(Signature)
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Morgan & Eklund, Inc.
4909 US Highway 1
Vero Beach, Florida 32967
May 15, 2019
Indian River County
Attn: Ms. Kendra Cope, M.S.
1801 27th Street
Vero Beach, FL 32960
Phone: 772-368-5364
Fax: 772-3E38-3165
RE: 2019 Summer Semi -Annual Indian River County Coastal Monitoring Survey;
Onshore/Offshore Profiles along FDEP Range Lines R-15 to R-119
Dear Kendra:
Morgan & Eklund, Inc. is pleased to provide you with the following proposal to furnish
professional land and hydrographic survey services for the above referenced project.
Beach profiles will include R-15 through R-119, a total of 105 beach profile lines. All data
collected will be in accordance with the FDEP-approved Physical Monitoring Plan. Morgan &
Eklund, Inc. will provide the County with beach profile data in ASCII file format together with
AutoCAD drawings signed by the surveyor. The survey will be performed in July 2019 with
drawings and reports completed in August 2019.
Additionally, the landward occurrence of rock outcroppings will be identified along each profile
line.
In accordance with the scope of work as provided, I estimate our costs to be as follows:
I. Summer 2019 Sector 3 (R-15 to R-60)
46 Onshore/offshore
profile lines @ $550/line $ 25,300.00
II. Summer 2019 Sector 5 (R-70 to.R-86)
17 Onshore/offshore
profile lines @ $550/line $ 9,350.00
76
III. Summer 2019 Sector 7 (R-97 to R-108)
12 Onshore/Offshore
profile lines @ $550/line $ 6,600.00
IV. Summer 2019 Countywide (R-61 to R-69, R-87 to R-96, and R-109 to R-119)
30 onshore/offshore
profile lines @ $550/line $ 16,500.00
Total Cost I -III $ 57,750.00
As always, Morgan & Eklund, Inc. is looking forward to working with you and Indian River
County on this project.
Sincerely,
Oiptally signed by John 13 Mayan 11
John R Morgan IIep;9.05.15 @aa�
John R. Morgan, II, PLS
President
JRM:dmc
Indian River County 2 5/15/2?5
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
CONSEN
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E. , Public Works Director
FROM: Kendra Cope, M.S., Coastal Resources Coordinator
SUBJECT: Release of Retainage - Work Order No. 6 Morgan & Eklund, Inc.
Sector 5 Beach and Dune Restoration Project
Erosion Control Line Survey
DATE: May 16, 2019
DESCRIPTION AND CONDITIONS
On October 4, 2016, the Board approved a contract with Morgan and Eklund, Inc. (M&E) for
Professional Land Surveying and Mapping Services for a two-year term. The Board amended the
Contract on October 18, 2016. M&E is the selected County Consultant for professional
onshore/offshore hydrographic surveying services.
On May 1, 2018, the Board approved Work Order No. 6, in the amount of $20,000, for services
related to professional surveying necessary to establish an Erosional Control Line (ECL) for the
Sector 5 Beach and Dune Restoration project area. This surveying project is a permit requirement
which must be completed prior to construction of the Sector 5 project.
To date all work is 100% complete. The total amount of retainage withheld under Work Order
No. 6, is $2,000.
FUNDING
Funding in the amount of $2,000 is budgeted and available in the Beach Restoration Fund,
Hurricane Matthew Account — Sector 5, Account No. 128-206000-17001. Local funding of Beach
Restoration includes a portion of Local Option Tourist Tax.
RECOMMENDATION
Staff recommends the Board approve the release of all withheld retainage under Work Order
No. 6 in the amount of $2,000.
ATTACHMENT
M&E Invoice No. Ret 2022, 2132
APPROVED AGENDA ITEM FOR: JUNE 4, 2019
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78
Morgan G. Eklund, Inc.
4909 US Highway 1 Phone: 772-388-364
Vero Beach, Florida 32967 Fax: 772-388-31.65
May 10, 2019
Indian River County
Attn: Ms. Kendra Cope
1801 27th Street, Building A
Vero Beach, FL 32960
RETAINAGE REQUEST
Commission #: 35315-8
Work Order No. 6
Contract No. 1605
RE: Retainage Request for Sector 5 Beach and Dune Restoration Project -Erosion Control
Line Survey
Inv #1-18-2022 $5,605.00 less 10% Retainage $ 560.50
Inv #1-19-2132 $14,395.00 less 10% Retainage $ 1,439.50
Total Retainage Due $ 2,000.00
JohnD Digitally signed by John R Morgan II
R '' DN: cn=John R Morgan II, o=Morgan
2'2.,and Eklund Inc, ou=President,
Morgan
*Please remit payment to 4909 US Highway 1, Vero Beach, FL 32967
9mail=jmorgan@morganekiund.co
-gym c=US'
Date: 2019.05.21 12:06:22 -04'00'
79
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
CONSENT
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E.; Public Works Director
FROM: James W. Ennis, P.E., PMP, Assistant Public Works Director
SUBJECT: FDOT Amendment Number One to County Incentive Grant Program (CIGP)
Agreement FM No. 431759-2-54-01 and Resolution Authorizing the Chairman's
Signature for the Construction of Intersection Improvements at SR -60 and 43rd
Avenue, IRC -0853
DATE: May 16, 2019
DESCRIPTION AND CONDITIONS
On March 7, 2017, the Board of County Commissioners approved Resolution No. 2017-020 and a County
Incentive Grant Program (CIGP) Agreement FM No. 431759-2-54-01 with the Florida Department of
Transportation (FDOT) for the construction and construction engineering inspection (CEI) Services for
intersection improvements at SR -60 and 43rd Avenue. The FDOT CIGP grant amount approved
$7,291,146.00 to be shared equally by FDOT and Indian River County for a total of $3,645,573.00 each and
was executed by the FDOT on March 20, 2017.
The FDOT has requested Indian River County execute and deliver Amendment Number One to CIGP
Agreement FM No. 431759-2-54-01 to increase the funding for construction and CEI services by
$5,880,636.00 (this amount will also be shared equally) for a new total amount of $13,171,782.00 and to
extend the completion date for one year to December 30, 2020. They have also requested a Resolution
authorizing the Board of County Commissioners to execute this Amendment Number One to CIGP
Agreement FM No. 431759-2-54-01.
FUNDING
Funding for the County's total grant cost share amount of $6,585,891.00 will be funded by Optional Sales
Tax/43rd Ave — 18th St to 26th St/Account Number 31521441-066510-06041.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve Amendment Number One to CIGP
Agreement FM No. 431759-2-54-01 and Resolution and authorize the chairman to execute the same.
ATTACHMENTS
1. Grant Form
2. Authorizing Resolution
3. Amendment Number One to CIGP Agreement FM No. 431759-2-54-01
APPROVED AGENDA ITEM FOR JUNE 4, 2019
80
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GRANT NAME: FDOT County Incentive Grant Program (CIGP) SR60 & 43'-D AVENUE Construction & CIE — AMEND 1
GRANT # 431759-2-54-01
AMOUNT OF GRANT: $6.585.891.00
DEPARTMENT RECEIVING GRANT: Public Works
CONTACT PERSON: Richard B. Szpyrka, P.E., Public. Works Director TELEPHONE: (772)226-1234
1. How long is the grant for? Until December 30, 2020 Starting Date: When executed by FDOT
2. Does the grant require you to fund this function after the grant is over? Yes X No
3. Does the grant require a match? X Yes No
If yes, does the grant allow the match to be In -Kind services? Yes X No
4. Percentage of match to grant 50
5. Grant match amount required $ 6,5RS,R91 00
6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)?
7. Does the grant cover capital costs or start-up costs? Yes X No
If no, how much do you think will be needed in capital costs or start-up costs: $ N/A
(Attach a detail listing of costs)
8. Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed, please attach a schedule.)
Yes X No
Acct.
Description
Position
Position
Position
Position
Position
011.12
Regular Salaries
$13,171,782.00
Second Year
$
$
$
011.13
Other Salaries & Wages (PT)
$
$
$
$
Fourth Year
012.11
Social Security
$
$
Fifth Year
$
$
012.12
Retirement — Contributions
012.13
Insurance — Life & Health
012.14
Worker's Compensation
012.17
S/Sec. Medicare Matching
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating?
Salary and Benefits
Operating Costs
Capital
Total Costs
10. What is the estimated cost of the grant to the county over five years? $ h SR5 ft91 on
Signature of Preparer:
Date:
81
Grant Amount
Other Match Costs Not Covered
Match
Total
First Year
$ 6,585,891.00
$
$6,585,891.00
$13,171,782.00
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
$
Fifth Year
$
$
$
$
Signature of Preparer:
Date:
81
RESOLUTION NO. 2019 -
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION, AUTHORIZING THE
CHAIRMAN'S EXECUTION OF AMENDMENT ONE TO COUNTY INCENTIVE GRANT
PROGRAM AGREEMENT FM NUMBER 431759-2-54-01 FOR CONSTRUCTION AND
CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR INTERSECTION
IMPROVEMENTS AT STATE ROAD 60 AND 43RD AVENUE.
WHEREAS, the intersection improvements at SR -60 and 43rd Avenue are an Indian River County
priority project; and
WHEREAS, on March 20, 2017, the Florida Department of Transportation (FDOT) and Indian River
County entered into a County Incentive Grant Program (CIGP) Agreement FM 431759-2-54-01 wherein the
FDOT is prepared to provide funds to share the cost for the construction and construction engineering
inspection (CEI) services for the intersection improvements at SR -60 and 43rd Avenue; and
WHEREAS, the Parties desire to amend that Agreement to reflect an increase in the amount of the
total funding by $5,880,636.00 and a time extension of one year; and
WHEREAS, the State of Florida, Department of Transportation, has requested Indian River County
execute and deliver to the State of Florida, Department of Transportation, Amendment Number One to
CIGP Agreement FM No. 431759-2-54-01 for the aforementioned project.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and
deliver to the State of Florida, Department of Transportation, Amendment Number One to CIGP Agreement
FM 431759-2-54-01 for the project.
The foregoing resolution was offered by Commissioner who moved its adoption.
The motion was seconded by Commissioner and, upon being put to a vote, the vote was
as follows:
2019.
Chairman Bob Solari
Vice -Chairman Susan Adams
Commissioner Peter D. O'Bryan
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
The Chairman thereupon declared the resolution passed and adopted this day of
Attest: Jeffrey R. Smith, Clerk of Court
and Comptroller
By:
Deputy Clerk
BOARD OF COUNTY COMMISSSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
By
Bob Solari, Chairman
Approved as to Form and Legal Sufficiency
William K. DeBraal, Deputy County Attorney
82
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DUNS No.:
CSFA No.:
80-939-7102
55.009
Contract No.: G -0K60
FM No: 431759-2-54-01
Vendor No: VF 596-000-674
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND
INDIAN RIVER COUNTY
COUNTY INCENTIVE GRANT PROGRAM (CIGP) AGREEMENT
AMENDMENT NUMBER ONE
THIS Amendment, made and entered into this day of , 20
by and between the State of Florida Department of Transportation, an agency of the State of Florida, hereinafter
called the DEPARTMENT, and Indian River County, 1801 27th Street, Bldg A, Vero Beach, Florida 32960,
hereinafter called the COUNTY.
WITNES SETH
WHEREAS, on March 20, 2017 the parties entered into a County Incentive Grant Program Agreement,
hereinafter referred to as the Agreement, wherein the COUNTY agreed to provide certain improvements in
connection with Financial Management (FM) No. 431759-2-54-01 for the construction and construction
engineering inspection (CEI) Services for intersection improvements at SR -60 & 43'm Avenue in Indian River
County, Florida and hereinafter referred to as the Project; and
WHEREAS, the parties hereto desire to amend the Agreement; and
WHEREAS, the parties hereto mutually agree that this Amendment is in their best interest;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein,
the parties agree to amend that certain County Incentive Grant Program Agreement dated March 20, 2017 as
follows:
1. The recitals set forth above are true and correct and are deemed incorporated herein.
2. Paragraph 3A of the Agreement is amended to read as follows:
Except as otherwise set forth herein, this Agreement shall continue in effect and be binding to both
the COUNTY and the DEPARTMENT until the Project is completed as evidenced by the written
acceptance of the DEPARTMENT or December 30, 2020, whichever occurs first.
3. This Amendment also increases the total funding needed for the construction and CEI services of
the Project by FIVE MILLION EIGHT HUNDRED EIGHTY THOUSAND SIX HUNDRED
THIRTY SIX DOLLARS AND NO CENTS ($5,880,636.00). The funding is being increased as a
result of an increase in the construction cost estimate for the SR -60 and 43`d project. As a result,
Paragraph 4A of the Agreement is amended to read as follows:
83
1 of 3
The COUNTY agrees to provide one-half (1/2) of the cost of the Project expenditures and the
DEPARTMENT agrees to provide the other one-half (1/2) pursuant to Florida Statutes 339.2817. The
estimated Project cost is THIRTEEN MILLION ONE HUNDRED SEVENTY ONE THOUSAND
SEVEN HUNDRED EIGHTY TWO DOLLARS AND NO CENTS ($13,171,782.00). The parties
further agree that the DEPARTMENT'S maximum participation is SIX MILLION FIVE
HUNDRED EIGHTY FIVE THOUSAND EIGHT HUNDRED NINETY ONE DOLLARS AND
NO CENTS ($6,585,891.00) and all remaining costs of the Project will be borne by the COUNTY.
However, in the event the total Project cost is less than the amount stated above, the DEPARTMENT
shall only pay 50% of the lesser amount and all remaining costs of the Project will be paid by the
COUNTY.
FM No.
431759-2-54-01
FY 16/17
(Original Agreement)
FY 17/18
(Funds Authorization)
FY 18/19
(Amendment No. 1)
Total Amount
Department's
Share
$845,948.00
$2,799,625.00
$2,940,318.00
$6,585,891.00
County's
Share
$845,948.00
$2,799,625.00
$2,940,318.00
$6,585,891.00
Total
$1,691,896.00
$5,599,250.00
$5,880,636.00
$13,171,782.00
All provisions, covenants, terms and conditions of the Agreement between the parties theretofore
entered on March 20, 2017, as originally set forth therein, which are not hereby expressly amended or modified
and not in conflict with terms hereof, are hereby ratified and confirmed and shall remain the same and be
unaffected by these presents.
THIS SPACE INTENTIONALLY LEFT BLANK
84
2 of 3
IN WITNESS WHEREOF, this AMENDMENT is executed by the parties below for the purposes
specified herein. Authorization has been given to enter into and execute this Amendment by Resolution No.
, hereto attached.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date(s) below.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY
(Name of RECIPIENT)
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY: BY:
TITLE: CHAIRMAN TITLE: DIRECTOR OF TRANSP. DEVELOPMENT
Print Name: BOB SOLARI Print Name: STACY L. MILLER, P.E,
Date: Date:
ATTEST: OFFICE OF THE GENERAL COUNSEL
Jeffrey R. Smith, Clerk of Court & Comptroller
LEGAL REVIEW:
By:
Leona Allen, Deputy Clerk
APPROVED AS TO FORM & LEGAL SUFFICIENCY:
Recipient's LEGAL REVIEW:
Print Name: WILLIAM K. DEBRAAL
DEPUTY COUNTY ATTORNEY
3 of 3
85
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
CONSEN
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
Jason E. Brown,
County Administrator
Richard B. Szpyrka, P.E.
Public Works Director
Kendra Cope, M.S.
Coastal Resources Coordinator
Work Order No. 2018029-4 APTIM: Sector 5 Beach Restoration Project —
Construction Administration
May 29, 2019
DESCRIPTION AND CONDITIONS
On April 3, 2018, the Board approved a contract with APTIM Environmental & Infrastructure, Inc.
(Aptim) for professional coastal engineering and biological support services related to the
management and restoration of the Sector 5 (City of Vero Beach) beach project area. The Sector
5 project area is a 3 -mile section of shoreline that extends just north of Tracking Station Beach
Park south to the Gables Oceanfront Condominiums. The Sector 5 project area sustained damage
from Hurricane Matthew (2016) and Hurricane Irma (2017) and is in need of a large-scale beach
and dune nourishment project to maintain protection to upland properties and infrastructure.
The proposed Work Order No. 2018029-4, in the amount of $241,741.00, provides professional
services in support of construction administration and monitoring prior to, during, and after
construction of the Sector 5 Beach Restoration Project. Staff worked with APTIM to reduce Work
Order No. 2018029-4 costs where possible and feasible.
FUNDING
Local funding for beach restoration is provided by a portion of Local Option Tourist Tax. Funding
for WO#2018029-4 in the total of $241,741.00 is proposed in the 2019/2020 FY budget request.
Once approved, funding will be available in the Beach Restoration Fund, Hurricane Matthew
Account - Sector 5, No. 12814472-066510-17001.
With the issuance of FEMA Project Worksheets (No.00808 — Hurricane Matthew, No.3025 —
Hurricane Irma), project related design, permitting, and construction expenses are eligible for up
to 87.5% in Federal and State cost share.
Page 2
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86
BCC Agenda Item —June 4, 2019
Sector 5 Construction Administration
May 29, 2019
RECOMMENDATION
The recommendation of staff is for the Board to approve Work Order No. 2018029-4, in the
amount of $241,741.00, to the contract with APTIM Environmental & Infrastructure, Inc. and
authorize the Chairman to sign on behalf of the County.
ATTACHMENT
APTIM Work Order No. 2018029-4
APPROVED AGENDA ITEM FOR: JUNE 4, 2019
C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@080EE583\@BCL@080EE583.docx
87
WORK ORDER NUMBER 2018029-4
SECTOR 5 (CITY OF BEACH) BEACH AND DUNE RESTORATION PROJECT
2019 CONSTRUCTION ADMINISTRATION
This Work Order Number 2018029-4 is entered into as of this day of
, 2019 pursuant to that certain Contract Agreement relating to Engineering
and Biological support services for Sector 5 (Vero Beach) Beach and Dune Renourishment
Project entered into as April 3, 2018 ("Agreement"), between Indian River County, a
political subdivision of the State of Florida ("COUNTY") and Aptim Environmental &
Infrastructure, Inc. ("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional services
set forth on Exhibit 1, attached to this Work Order and made part hereof by this reference.
The professional services will be performed by the CONSULTANT for the fee schedule set
forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference.
The CONSULTANT will perform the professional services within the timeframe more
particularly set forth in Exhibit 2, attached to this Work Order and made a part hereof by
this reference all in accordance with the terms and provisions set forth in the Agreement.
Pursuant to paragraph 1.3 of the Agreement, nothing contained in any Work Order shall
conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to
be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Aptim Environmental & Infrastructure, Inc. OF INDIAN RIVER COUNTY
By: By:
Thomas P. Pierro, P.E., D.CE
Title: Director of Operations
Date:
Bob Solari, Chairman
Attest: Jeffrey R. Smith, Clerk of Court and
Comptroller
By:
(Seal) Deputy Clerk
Approved:
By:
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
William K. DeBraal, Deputy County Attorney
88
A
APTIM
May 17, 2019
Ms. Kendra Cope
Coastal Resources Coordinator
Indian River County Public Works
1801 27th Street
Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 5 — 2018029 — Work Order #4
Construction Administration
Dear Kendra:
Exhibit 1
Aptim Environmental & Infrastructure, LLC
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide
professional services to Indian River County (the County) in support of the Sector 5 Beach and Dune Restoration
Project. The scope of work described herein is to support the County in administering construction for the Sector
5 project including periodic site observations and project certification. This proposal is intended to follow WO#1
— Pre -Construction Services for the Sector 5 project, which includes services through the Bidding and Construction
Preparation Services phase. The tasks to perform this work are listed below and described on the following pages.
A breakdown of the hours and expenses to develop the cost is attached. The scope and fee was developed
following the provisions of the Professional Services Agreement between Indian River County and APTIM, dated
April 3, 2018, to provide engineering and biological support services in support of the Sector 5 Beach. and Dune
Restoration Project (RFQ#2018029).
Task 1: Progress Meetings
APTIM will coordinate and conduct weekly construction progress meetings with the County and Contractor.
APTIM will direct the meeting, covering work progress and schedule, conformance to plans and specifications,
and other relevant issues that may need to be discussed. APTIM will also record and distribute meeting minutes
to the project team. APTIM will collect and incorporate meeting minute comments and distribute final meeting
minutes, if applicable. The proposed budget for this task includes up to twenty-three (23) construction progress
meetings, based on the tentative schedule in the project Feasibility Evaluation provided to the County under
separate cover.
Deliverable
APTIM will distribute the final meeting minutes in PDF format to the project team.
Schedule
APTIM will distribute the draft meeting minutes within two (2) days of the meeting date. APTIM will distribute the
final meeting minutes upon receipt of any comments from the project team, prior to the next meeting.
89
oAPTIM
Cost
The lump sum cost for this task is $16,501.50.
Task 2: Site. Observations
May 17, 2019
Page 2 of 6
APTIM will assist the County with engineering services, technical assistance, and on-site observations during
construction in order to certify the project was constructed in compliance with the contract documents as
Engineer of Record. APTIM will perform site visits on days of active construction and will provide up to eight (8)
hours of observation per visit. It is assumed that one (1) site visit per week will be scheduled on the same day as.
the weekly progress meeting described in Task 1. APTIM will coordinate with the Contractor to perform site visits
on days when on-site construction activities are scheduled. The activities, observations, photographs, discussions
with the Contractor, and other issues will be documented in a daily observation report and submitted to the
County. APTIM's on-site representative will:
• Observe construction activities at the beach and periodically visit the upland sand mine(s)
• Visually assess the quality of fill material delivered to the project site and placed on the beach
• Observe the Contractor's work for compliance with the contract documents and permits
• Photograph and document the project as the work progresses
• Communicate issues, deviations, and/or consistencies that may arise
• Attend progress meetings
Upon completion of sections of constructed beach, two (2) duplicate sand samples will be collected at each FDEP
Reference Monument profile line to assess the grain size, silt content, gravel content, and Munsell color for
compliance, in compliance with the approved Sediment QA/QC Plan. One (1) sample will be quantitatively tested
and the other archived for 120 clays after project completion.
Deliverable
APTIM will prepare observation reports summarizing each site visit, which will be used to document the project
progress and events. APTIM will prepare a summary table of the sediment samples and test results for the
sediment compliance parameters, and a complete set of laboratory testing results as required by the approved
Sediment QA/QC Plan. The sediment testing results will be included in the Project Completion Report.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress and construction
schedule.
Cost
The lump sum cost for this task is $167,988.64.
Task 3: Construction Administration
APTIM will provide necessary interpretations or clarifications of the contract documents requested by the
Contractor through the County. APTIM will also make determinations on non -conforming and unauthorized work
as described in the project plans and specifications. APTIM will assist the County to prepare field changes or
90
APTIM
May 17, 2019
Page 3 of 6
change orders requested by the Contractor, recommended for approval by APTIM, and agreed to by the County.
These documents will be submitted electronically in PDF format unless they must be sealed, at which point a hard
copy will be provided along with an electronic copy at the time of issuance. This scope of work is based on the
assumption that there will be a maximum of three (3) change orders and three (3) field adjustments.
APTIM will review daily quality control reports and other submittals provided by the Contractor. APTIM will review
and respond to correspondence from the Contractor through the County on an as needed basis. APTIM will also
respond to Contractor questions via phone. If the questions are sufficiently technical or the response may deviate
from the plans and specifications, APTIM will document these conversations and circulate a summary to the
County and Contractor via email. APTIM may require that the Contractor submit an official contract change
request.
During construction, APTIM will confer with the County, the Contractor, and regulatory agency staff to review and
document that the County has fulfilled reporting requirements cited in the permits. APTIM will assist the County
with documentation of permit compliance.
Deliverable
APTIM will provide project -related documentation as described above.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress, construction
schedule, and any issues which may arise during construction. However, APTIM work with the project team to
administer construction through completion.
Cost
The lump sum cost for this task is $28,114.00.
Task 4: Payment Review
APTIM will review all invoices for payment submitted by the Contractor and determine the amounts of progress
payments due based on completion of work. APTIM will analyze the survey data and compare the requested
payment volume to APTIM's computed pay volume. APTIM will also assess whether the Contractor is eligible for
other pay items and the amount due.
Deliverable
A letter of payment recommendation will be submitted to the County along with the Contractor's pay request in
PDF format.
Schedule
Payment recommendations will be submitted to the County in accordance with the requirements of the County's
standard terms and conditions for the project.
91
APTIM
Cost
The lump sum cost for this task is $8,724.00.
Task 5: Project Closeout
May 17, 2019
Page 4 of 6
APTIM will conduct one (1) substantial completion site visit with the County and Contractor, which will be
conducted following dune and beach fill placement. Upon completion of the substantial completion site visit,
APTIM will assist the County in the preparation of a punch list of items to be completed by the Contractor prior to
final acceptance. APTIM will conduct one (1) final acceptance walkthrough with the County following site
restoration, installation of dune vegetation, and demobilization. This final site visit will be conducted to confirm
that the Contractor has completed the punch list items.
Deliverable
APTIM will prepare and distribute a punch list to the project team upon completion of the substantial completion
site visit. A letter summarizing recommendations for final payment to the Contractor and release of any retainage
will be prepared at the completion of the project.
Schedule
APTIM will conduct the substantial completion site visit within seven (7) days of the receipt of written notice from
the Contractor of substantial completion. APTIM will conduct the final walkthrough within seven (7) days of receipt
of written notice from the Contractor that all punch list items have been completion.
Cost
The lump sum cost for this task is 5,391.88.
Task 6: Project Report & Certification
After completion of the project and the Contractor has demobilized from the site, APTIM will provide a written
Project Completion Report to the County, which will include a summary of the work performed along with a
compilation of the pertinent correspondence and data. APTIM will provide a written statement of completion and
certification to satisfy permitting requirements noting any deviations from the permitted projects. This
certification will state whether the project was constructed in substantial compliance with the plans and
specifications. Our certification will be qualified and based on the extent of APTIM's involvement in construction
observation.
Deliverable
APTIM will provide one (1) hard copy of the Project Completion Report and written statement of completion to
the County; electronic copies in PDF format will also be provided.
Schedule
The Project Completion Report will provided within approximately sixty (60) days after completion and acceptance
of construction as required by the permit. The written statement of completion and certification will provided
within thirty (30) days after completion and acceptance of construction authorized by the permit.
92
A APT1M
Cost
The lump sum cost for this task is $8,904.27.
Task 7: Check Surveys
May 17, 2019
Page 5 of 6
APTIM will conduct up to two (2) independent check surveys to evaluate discrepancies that may arise between
the Contractor's requested pay volume and APTIM's computed pay volume based on the construction plans. This
will allow for a prompt, independent check should questions arise regarding the data obtained by the surveyor
retained by the Contractor to perform pay surveys. The surveys will be conducted with land-based equipment and
extend to sufficient wading depth to complete the data check.
Deliverable
APTIM will include the check survey cross-sections in the Project Completion Report, if applicable.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress and pay survey
results. APTIM will mobilize in an expeditious manner according to construction progress.
Cost
The lump sum cost for this task is $6,116.71.
Summary
The total lump sum cost to perform the proposed work described herein for Sector 5 — 2018029 — Work Order #4
is $241,741.00. Please refer to Exhibit 2, attached to the end of this proposal, for a summary of the costs and labor
hours of each Task. APTIM will proceed with the tasks upon receipt of a signed work order from Indian River
County (unless stated otherwise in the schedule). It is noted that some aspects of this Work Order are dependent
upon Contractor performance and are outside the control of APTIM and the County. As such, the scope, schedule
and cost described herein is provided as an estimate. APTIM will strive to execute each phase of the work within
budget and in as expeditious a manner according to construction progress. We will coordinate with the County in
the event that the scope, schedule, or budget arise due to unforeseen issues or circumstances.
Thank you for the opportunity to serve Indian River County. We look forward to continuing to provide expert
professional services to the County. Please do not hesitate to call if you have any questions.
Sincerely,
K51 --
Jordon Cheifet, PE, CFM
Senior Project Engineer
Aptim Environmental & Infrastructure, LLC
cc: Thomas Pierro, P.E., D.CE, APTIM
Authorized Corporate Signature
Thomas P. Pierro, P.E., D.CE
Printed Name
Director of Operations
Title
93
,oAPTIM
EXHIBIT 2
Indian River County, FL
Sector 5 - 2018029 - Work Order #4
Construction Administration
Summary of Cost by Task
May 17, 2019
Page 6 of 6
Task Number
Task Name
Labor
Subcontractors
Equipment
Materials
Other ODCs
Mobilization/
Travel
Totals
Task 1
Progress Meetings
$ 15,840.00
$ -
$ -
$ -
Task8
$ 661.50
$ 16,501.50
Task 2
Site Observations
$ 143,630.00
$ -
$ -
$ -
$ -
$ 24,358.64
$ 167,988.64
Task 3
Construction Administration
$ 28,114.00
$ -
$ -
$ -
$ -
$ -
$ 28,114.00
Task 4
Payment Review
$ 8,724.00
$ -
$ -
$ -
$ -
$ -
$ 8,724.00
Task 5
Project Closeout
$ 5,092.00
$ -
$ -
$ -
$ -
$ 299.88
$ 5,391.88
Task 6
Project Report & Certification
$ 8,642.00
$ -
$ -
$ -
$ 262.27
$ -
$ 8,904.27
Task 7
Check Surveys
$ 5,060.00
$ -
$ 1,039.50
$ -
$ 17.21
$ -
$ 6,116.71
Totals =
$ 215,102.00
$ -
$ 1,039.50
$ -
$ 279.48
$ 25,320.02
$ 241,741.00
Indian River County, FL
Sector 5.2018029 - Work Order #4
Construction Administration
Summary of Labor Hours and Cost
Labor Idle
Labor 80
Rate
Progess Meetings
Site Observations
Construction
Administration
Payment Review
Project Closeout
Project Reports
Certification
Check Surveys
Totals
Task
Task2
Task3
Task4
Task5
Task8
Task?
Labor
Room
Cost
Labor
Houro
Cost
Labor
Hours
Cost
Labor
Hours
Cost
Labor
Hours
Coot
Labor
Hours
Cost
Labor
Fouro
Cost
Labor
Hours
Cost
Principal Engineer/Sr Prof lqIng
S 250.00
$ •
$ -
41
510250.00
4
5 1.000.00
-
5 •
4
5 1,000.00
•
$ -
49
$ 12,250.00
Ezpon Witness (Testimony)
$ 300.00
$ -
$ •
5 -
-
5 •
•
S -
-
S
-
$ -
-
$ -
Program Manager
5 190.00
S -
$ -
3 -
$ •
$ -
5 -
$
S -
Sr Coastal Engineer/Proj M,gr
5 185.00
98
$ 15,840.00
352
5 58,080.00
79
$13.035.00
40
5 8,800.00
30
5 4,950.00
20
$ 3,300.00
•
$ -
617
E 101,805.00
Coastal Engineer 01
$ 150.00
$ -
$ •
5 -
-
5 •
•
$ -
-
$-
-
$
-
E
Coastal Engineer 0
$ 125.00
S -
$ -
$ -
-
5 -
-
5 -
-
$ -
-
$ -
-
$ -
Coastal Engineer I
$ 105.00
$ •
756
5 79380.00
5 -
-
$ -
-
S -
40
5 4,20.00
•
$ -
798
5 83.580.00
Coastal Modeler 0
$ 130.0
$ -
S -
$ -
•
$ -
-
$ -
•
5 -
-
5
-
E
Coastal Modeler l
$ 110.0
5 -
S -
$ -
•
$ •-
$ -
•
5 -
-
$ -
-
$ -
Proressional Surveyor 8 Mapper
$ 145.0
S -
$ -
5 -
-
S -
-
$ -
-
$ -
4
$ 580.0
4
$ 580.0
Hydrographer
$ 135.0
5 -
5 •
0 -
-
5 -
-
S -
•
$ •
-
S -
-
$ -
Surveyor
5 95.0
$ •
5 -
S•
-
S -
-
5 -
-
5 -
•
$ •
-
5
Survey Technician
$ 80.0
$ -
$ •
$ -
-
$ •
-
$ -
-
$ -
56
S 4,480.00
' 58
$ 4,480.0
Senior Marine Biologist
E 135.00
$ -
5 •
29
$ 3,915.00
-
$ -
-
5 -
•
$ •
-
S -
29
$ 3.915.0
Marine Biologist 0
S 95.0
$ •
$ -
$ -
-
$ -
-
$ •
-
$ -
•
5 -
-
$
Marine Biologist I
$ 72.00
$ -
$ -
$ -
•
5 -
-
E -
-
$ -
-
E
$ -
ProloseionalGeologist
5150.0
$ -
12
5 1,80.0
5 -
-
5 -
-
$ -
-
$ -
-
$ -
12
$ 1,80.0
Geologist N
5 130.0
5 -
$ -
$ -
-
$ -
•
$ -
-
$ -
•
5 -
-
$ •
Geologist II
$ 95.0
S -
48
$ 4,370.00
$ -
•
$ -
-
$ -
-
$ -
-
5 -
48
5 4,370.00
000109001
$ 80.0
S •
$ -
s •
-
E -
•
S -
-
5 -
-
S -
-
$
SenirCADOpemtor
5140.00
$ -
$ -
$ -
-
$ -
-
5 -
-
8
-
$ -
-
$ -
CAO Operator
$ 105,0
5 -
S -
6
$ 630.00
B
$ 840.0
-
5 -
$ -
-
$ •
14
$ 1,470.00
GIS Operator
5 10.0
$ -
$
$ -
-
5 -
-
5 -
-
5 -
-
S •-
E
Boat Captain
S 0.0
S •
$ -
5 •
•
5 -
-
$ •
•
$ -
-
$
-
S -
Booldeeper
$ 0.0
5 -
$ -
$ -
-
$ •
-
5 -
-
5 •
•
$ -
-
$ •
Clerical
$ 71.00
$ -
$ -
4
$ 284.00
4
$ 264.0
2
5 142.0
2
$ 142.0
-
5 •
12
5 852.0
Technician
$ 60,00
S -
$ -
$ -
•
$ •
-
5 -
-
$ -
-
$ -
-
$ -
Subcontractoro
-
•
s
-
$
.
5 _
_
$ -
-
5 -
-
$ -
-
5 -
-
5
Equipment
-
•
$
-
$
.
$
_
•_
$ -
•-
5 -
-
5
-
•51,039.50
$ 1.039.50
Materials
•
•
5 -
-
5
-
$ -
-
5 •-
5 -
•
5 -
-
$
.
5
Other ODCo
-
-
$ •
-
$ -
•
$ -
-
$ -
-
5 -
-
$ 282.27
•
5 17.21
-
$ 279.48
M,bi$ortioWT,000l
-
-
5 881.50
-
$ 24,358.84
•
$ -
-
$ -
$ 299,88
-
$ -
•
5 -
-
E 25.320,02
TOTAL
-
98
5 16,501.50
1.188
$ 167,988.84
159
528,114.0
58
$ 8,724.0
32
$ 5,391.88
66
$ 8.904.27
60
$ 8.118.71
1,835
$ 241,741.0
94
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
CONSENT
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka P.E., Public Works Director
FROM: Andy Sobczak, Infrastructure Project Manager
SUBJECT: Work Order No. 7, REI Engineers, Inc. — Design for Roof
Replacements at the Indian River County Central Wastewater Plant
IRC -1829
DATE: May 20, 2019
DESCRIPTION AND CONDITIONS
On April 18, 2014, the Board of County Commissioners approved a Continuing Contract Agreement
with REI Engineers, Inc. to perform roofing consultation services to include evaluations of existing
roofing conditions, design solutions for remedial work, design solutions for roof replacement,
preparation of design documents, and construction administration. On February 6, 2018, the Board of
County Commissioners approved an Extension to the Continuing Contract for an additional 3 years.
Work Order No. 7 with REI Engineers, Inc. is for the design, assistance in bidding, and construction
administration for the replacement of three roofs at the County's Central Wastewater in the lump
sum amount of $28,200.00.
FUNDING
Funding for Work Order No. 7 in the amount of $28,200.00 is budgeted in Utilities/General and
Engineering/R & R/Central WWTF Roof Replacement/Account No. 47123536-044699-18519.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve Work Order No. 7 for REI
Engineers, Inc. and requests that the Board authorize the Chairman to execute Work Order No. 7 on
their behalf for the lump sum amount of $28,200.00.
ATTACHMENTS
Work Order No. 7
APPROVED AGENDA ITEM FOR JUNE 4, 2019
95
C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@300EA3FA\@BCL@300EA3FA.doc
WORK ORDER NUMBER Z
IRC -1829 IRC Central Wastewater
Plant Roof Replacement Project
This Work Order Number is entered into as of this day of , pursuant to that
certain Continuing Contract Agreement for Roof Consultation Services, dated April 18th, 2014, and extended on
February 6, 2018 for an additional 3 -year term, (referred to as the "Agreement"), by and between INDIAN RIVER
COUNTY, a political subdivision of the State of Florida ("COUNTY") and REI Engineers, Inc. ("Consultant").
All services performed under this contract shall be supervised and certified by a licensed Professional Engineer (PE).
licensed with the State of Florida and staff employed directly with your firm.
Scope of Services:
Indian River County is requesting that REI Engineers, Inc., prepare construction drawings consisting of
roof plans and details; which depict the Scope of Work, assist in the bidding phase, and provide
construction administration services for the replacement of three roofs at the IRC Central Wastewater
Plant, located at 3550 49th Street, Vero Beach, FL 32967.
All work shall be performed in accordance with the attached Proposal dated May 23, 2019 (EXHIBIT "A")
and shall comply with Standards enumerated in the Continuing Contract Agreement for Professional
Services, dated April 18, 2014, and extended on February 6, 2018 for an additional 3 -year term.
Compensation:
The COUNTY agrees to pay, and REI Engineers, Inc., agrees to accept, $28,200.00 for services rendered
according to the Proposal dated May 23, 2019, identified in the attached EXHIBIT "A", incorporated
by reference herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above.
CONSULTANT: BOARD OF COUNTY COMMISSIONERS
REI Engineers, Inc OF INDIAN RIVER COUNTY
By:
Mark Renninger
Branch Manager
By:
Bob Solari, Chairman
BCC Approved Date:
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan T. Reingold, County Attorney
96
ENGINEERS
`EXHIBIT A'
May 23, 2019
Indian River County
1801 27th Street
Vero Beach, FL 32960
Attention: Andrew Sobczak
Infrastructure Project Manager
Reference: Proposal for Engineering Services
Contract Documents and Construction Administration
IRC Central Wastewater Treatment Plant
REI Proposal No. P19TPA-014
Dear Mr. Sobczak:
In response to our recent correspondence, we are pleased to submit this proposal for your consideration. The
roof areas outlined in this proposal include the eight Areas (totaling approximately 12,785 square feet) of the
facility located at 3550 49th St, Vero Beach, FL 32967. The following is an outline of the proposed services for
Contract Documents and Construction. Administration:
I. CONTRACT DOCUMENTS (CD)
A. Conduct site visit(s) to develop detailed Contract Documents for the subjectfacility.
B. Extract roof samples to identify roof system composition and condition. Cored locations to be
repaired with compatible materials.
C. Perform the following engineering design calculations for all roof areas which will be sealed by a
Licensed Engineer:
1. Determine design wind loads in accordance with ASCE 7 as required by the current edition
of the State Building Code.
2. Primary and secondary (overflow) drainage for compliance with the current edition of the
State Plumbing Code.
3. Existing and proposed roof system R -Value for compliance with the current edition of the
State Energy Conservation Code.
4. Estimate existing and proposed roof system dead load unit weights to determine load
change and the need for a structural analysis. If a structural analysis is required, REI will
Engineering solutions for tomorrow"'
PAGE 1 OF 4
10150 Highland Manor Drive, Suite 200 reiengineers.com
Tampa, FL 33610 813.944.2137
coordinate applicable work with a licensed Structural Engineer. The cost for the structural
analysis (if necessary) is not included in this proposal.
Engineering solutions for tomorrow*"
PAGE 2 OF 4
10150 Highland Manor Drive, Suite 200 reiengineers.com
Tampa, FL 33610 813.944.2137
ENGINEERS
PROJECT # P19TPA-014
D. Prepare comprehensive scaled drawings for conditions present to ensure competitive bids are
received. All plans and details to be developed on Computer Aided Drafting (AutoCAD).
E. Prepare technical specifications of the removal or other preparation of the existing roofing
system(s) and installation of insulation, roof system(s) and sheet metal for the building.
F. Issue preliminary Contract Documents for Owner review. Upon acceptance, final Contract
Documents will be prepared and submitted.
G. Hold one Pre -Bid Meeting for potential contractors to review the Contract Documents and resolve
any questions that may arise during the bid stage of the project.
H. Provide addenda as required during the bidding phase.
Analyze bids received and provide a recommendation made based on low bid, alternates,
contractor's past performance and Owner's budget restrictions. Submit a certified Bid Tabulation
and recommendation for award.
II. CONSTRUCTION ADMINISTRATION (CA)
A. Review and accept, as appropriate, shop drawings and submittals as required by the Contract
Documents. Return unacceptable submittals to Owner as required until compliance with
specifications is realized.
B. According to the tentative bid acceptance, a pre -construction meeting will be held with the
successful contractor to ensure a clear understanding of the plans and specifications and review
the proposed materials list.
C. Monitor the construction once every 5 working days, Monday through Friday only, to verify work
completed from previous site visit and to observe work in progress. Photographs will be taken as
deemed necessary for documentation. REI cannot comment on work that takes place and is
covered while REI is not onsite.
D. Prepare and submit reports relaying information pertaining to weather, area worked, application
methods, and material types installed during the site visit.
E. Review any change orders developed by the county as needed to address changes to the contract
requirements.
F. Upon notification by the owner a substantial completion inspection and a final inspection will be
conducted with REI, contractor and Owner personnel. If required, a punch list will be prepared to
list any minor items that require further treatment.
G. Conduct a 2 -year Contractor Warranty Inspection before the warranty expires to address warranty
issues with the Contractor and Manufacturer.
III. PROPOSED SCOPE OF CONSTRUCTION WORK
A. Remove existing roof systems down to the existing structural deck and provide new roof systems
along with sheet metal flashing and accessories to provide complete, watertight, warrantable roof
assemblies. Roof systems selected will be submitted to Owner for approval.
Engineering solutions for tomorrowTM
PAGE 3 OF 4
10150 Highland Manor Drive, Suite 200 reiengineers.com
Tampa, FL 33610 813.944.2137
ENGINEERS
IV. PROPOSED ENGINEERING FEES
PROJECT # P19TPA-014
Based on the anticipated scope of work for this project, the proposed engineering fees are:
Contract Documents:
Owner Review Draft of Contract Documents $7,030
Final Combined Contract Documents $6,040
Bidding $1,000
Subtotal $14,070
Construction Administration:
Submittal Review $1,380
Construction Monitoring $10,050
• Includes Seven (7) Site Visits*
Substantial Completion Inspection $1,350
• Includes One (1) Site Visits*
Final Completion Inspection $1,350
• Includes One (1) Site Visit
Subtotal $14,130
Enaineerina Fee Total $28.200
*Additional Site/Monitoring Visits $1,350
V. PROJECT SCHEDULE
A. Construction Administration shall be performed during the estimated construction duration and
the project closeout process. This work is expected to take approximately 8weeks.
If this proposal meets with your approval, please sign the attached agreement and return to us. This proposal
will remain firm for a period of thirty (30) days. After that time, we reserve the right to review scheduled
commitments and prices.
If you have any questions regarding this matter, please do not hesitate to call.
Respectfully submitted,
REI Engineers
Randy Moore Jr., El
Mark Renninger, PE, C, RRO
Engineering Associate Branch Manager
Enc: Referenced Roof Areas Outlined on Aerial Image
Engineering solutions for tomorrowTM
PAGE 4 OF 4
10150 Highland Manor Drive, Suite 200
reiengineers.com
Tampa, FL 33610 813.944.2137
:_t
ENGINEERS
Aerial Image
3550 49th St, Vero Beach, FL 32967
PROJECT # P19TPA-014
Proposed roof replacement locations noted in "red".
Engineering solutions for tomorrow'
PAGE 5 OF 4
10150 Highland Manor Drive, Suite 200 reiengineers.com
Tampa. FL 33610 813.944.2137
6 ,
CONSENT
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: May 23, 2019
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Award of Bid 2019047 —Annual Bid for Lift Station Rehabilitation
BACKGROUND:
On behalf of the Department of Utility Services, annual bids were requested to establish fixed
pricing for rehabilitation of lift stations and other appurtenances at wastewater facilities. This is a
new annual bid, with a proposed award term of three years with an option to renew for an
additional two-year period under the same terms and pricing, subject to vendor acceptance,
satisfactory performance and staff's determination that the renewal would be in the best interest
of the County.
To date, minor repairs to or replacement of lift station infrastructure has typically been completed
internally by staff. As the infrastructure ages, however, more complex repairs such as structural,
electrical, and mechanical items are necessary, which exceed in-house maintenance staff's
capacity.
Additionally, having a maintenance contract in place will enable implementation of
recommendations anticipated to result from the asset management study undertaken by Arcadis.
The goals of this study include identifying methods of: Prolonging asset life and improving
decisions about asset rehabilitation, repair and replacement; meeting consumer demands with a
focus on system sustainability; and, meeting service expectations as well as regulatory
requirements
BID RESULTS:
Advertising Date:
Bid Opening Date:
Broadcast to:
Bid Documents Obtained by:
Replies:
March 31, 2019
April 30, 2019
325 Subscribers (319 Demandstar/6 Vendor
Registry through www.ircgov.com)
24 Vendors (22 Demandstar/2 Vendor Registry)
4 Vendors
102
CONSENT
Firm
Location
Annual Bid
Midas Southeast, LLC
West Palm Beach
$354,836.05 (later disqualified)
Hinterland Group, Inc
Riviera Beach
$418,726.00
Danus Utilities, Inc.
Sanford
$521,719.31
Force Enterprise, Inc.
Wellington
$1,158,305.00
ANALYSIS:
Bidders provided unit pricing for 271 items of work and materials anticipated for various
rehabilitation or repairs.
During review of the bids, Midas Southeast, LLC was found to lack the required state contractor's
license, and was therefore determined to be non-responsive.
The Department has reviewed the bid and references submitted by Hinterland Group, Inc., and has
determined their bid to be the lowest responsive and responsible bid.
SOURCE OF FUNDS:
Lift station rehabilitation during FY 17/18 was completed internally by staff with approximately
$22,000 spent for parts. Staff anticipates spending $200,000 during the current fiscal year and has
requested $500,000 for fiscal year 2019/2020 for lift station rehabilitation. Funds are available in
the Lift Station Rehabilitation account in the operating fund. Operating funds are generated from
water and sewer revenues.
Account Number
Account Description
Funding Currently
Available
47126836-044699-19512
Lift Station Rehabilitation
$200,000
RECOMMENDATION:
Staff recommends the Board award Bid 2019047 to Hinterland Group, Inc. Staff also recommends
the Board approve the sample agreement and authorize the Chairman to execute it after the
County Attorney has approved it as to form and legal sufficiency, and after receipt and approval of
the required insurance and proof of Hinterland's registration with the Building Division. Finally,
Staff recommends the Board authorize the Purchasing Manager to execute the extension to the
agreement, based on vendor acceptance, recommendation by the Utility Director that extension is
in the best interest of the County, and approval of the extension document by the County
Attorney as to form and legal sufficiency.
ATTACHMENT:
Sample Agreement
103
CONTINUING CONTRACT AGREEMENT for LIFT STATION
REHABILITATION SERVICES (SAMPLE)
THIS CONTINUING CONTRACT AGREEMENT for LIFT STATION REHABILITATION SERVICES ("Agreement"), Bid
2019047, entered into as of this _day of _ , 2019 by and between INDIAN
RIVER COUNTY, a political Subdivision of the State of Florida, ("COUNTY"), and
("CONTRACTOR").
BACKGROUND RECITALS
CONTRACTOR has been awarded Annual Bid 2019047 for Lift Station Rehabilitation by the COUNTY.
The CONTRACTOR is willing and able to perform the Services for the COUNTY on the terms and conditions
set forth below; and
The COUNTY and the CONTRACTOR wish to enter into this Agreement for the CONTRACTOR's Services for
various and sundry lift station rehabilitation and related projects for the Department of Utility Services.
NOW THEREFORE, in accordance with the mutual covenants herein contained and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
GENERAL
Services provided by the CONTRACTOR for the COUNTY shall be identified in individual Work Orders
prepared by the COUNTY. For the purpose of this document, Purchase Order shall be defined as a Work
Order. Work Orders shall be performed in a timely, efficient, cost effective manner, and in accordance with
current professional standards. Work Orders shall include, either directly or by referenced attachment, a
description of services to be performed; a statement of fees; a schedule of deliverables; proposed schedule
for compensation and whether compensation is lump sum, maximum amount not -to -exceed, task based, or
any combination of the foregoing; a budget establishing the amount of compensation to be paid with
sufficient detail so as to identify all of the various elements of costs; a projected schedule for completion of
the work to be performed by the CONTRACTOR; and any other additional instructions or provisions relating
to the specific Services authorized pursuant to each Work Order that does not conflict with the terms of this
Agreement.
Services related to any individual Work Order which would increase, decrease or which are otherwise
outside the scope of Services or level of effort contemplated by a Work Order shall be Services for which the
CONTRACTOR must obtain the prior written approval of the COUNTY as provided by this Agreement. All
terms for the performance of such Services must be agreed upon in a written document prior to any
deviation from the terms of a Work Order; and when properly authorized and executed by both the
CONTRACTOR and the COUNTY, shall become an amendment to the Work Order or a new Work Order, at
the sole option of the COUNTY. A separate Notice -to -Proceed may, at the sole option of the COUNTY, be
given for each phase of the services contained in any Work Order hereunder.
A Work Order shall not give rise to any contractual rights until it meets the foregoing requirements. Each
written Notice -to -Proceed and specific Work Order, as approved by the COUNTY, shall be an addendum to
this Agreement. Nothing contained in any Work Order shall conflict with the terms of this Agreement, and
the terms of this Agreement shall be deemed to be incorporated into each individual Work Order as if fully
set forth therein.
Page 1 of 13
104
CONTRACTOR's approved bid pricing is set forth in Exhibit 1 attached to this Agreement and made a part
hereof by this reference. These rates will remain effective for the initial three-year term of this Agreement.
No representation or guarantee is made by Indian River County as to the minimum or maximum dollar value,
volume of work, or type of work, if any, that CONTRACTOR will receive during the term of this Agreement.
The Background Recitals are true and correct and form a material part of this Agreement.
COUNTY OBLIGATIONS
The COUNTY will provide the CONTRACTOR with a copy of any preliminary data or reports available as
required in connection with the work to be performed under this Agreement, together with all available
drawings, surveys, right-of-way maps, and other documents in the possession of the COUNTY pertinent to a
Project. The CONTRACTOR shall satisfy itself as to accuracy of any data provided. The CONTRACTOR is
responsible for bringing to the COUNTY's attention, for the County's resolution, material inconsistencies or
errors in such data that come to the CONTRACTOR'S attention.
The COUNTY shall arrange for access to, and make provisions for the CONTRACTOR to enter upon, public
and private property (where required) as necessary for the CONTRACTOR to perform its Services, upon
timely written request of CONTRACTOR to COUNTY.
The COUNTY shall promptly execute all permit applications necessary to the Project.
The COUNTY shall examine any and all studies, reports, sketches, drawings, specifications, proposals and
other documents presented by the CONTRACTOR, and render, in writing, decisions pertaining thereto within
a reasonable time.
Approval by the COUNTY of any of the CONTRACTOR's work shall not in any way relieve the CONTRACTOR
of responsibility for the technical accuracy and adequacy of the work. Neither the COUNTY's review,
approval or acceptance of, or payment for, any of the Services furnished under this Agreement shall be
construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of
the performance of this Agreement. The CONTRACTOR shall be and remain liable in accordance with all
applicable laws for all damages to the COUNTY caused by the negligent performance by the CONTRACTOR
of any of the Services furnished under this Agreement.
The COUNTY reserves the right to appoint one or more Owner's Representatives for the specific Services in
connection with any Work Order. The Owner's Representative shall: (a) act as the COUNTY's agent with
respect to the Services rendered hereunder; (b) transmit instructions to and receive information from the
CONTRACTOR; (c) communicate the COUNTY's policies and decisions to the CONTRACTOR regarding the
Services; and (d) determine, initially, whether the CONTRACTOR is fulfilling its duties, responsibilities, and
obligations hereunder.
The COUNTY shall give prompt written notice to the CONTRACTOR whenever the COUNTY observes or
otherwise becomes aware of any development that affects the timing or delivery of the CONTRACTOR'S
Services. If the CONTRACTOR has been delayed in completing its Services through no fault or negligence of
either the CONTRACTOR or any subcontractor, and, as a result will be unable to perform fully and
satisfactorily under the provisions of this Agreement, then the CONTRACTOR shall promptly notify the
Owner's Representative. In the COUNTY's sole discretion, and upon the submission to the COUNTY of
evidence of the causes of the delay, the Work Order shall be modified in writing as set forth in this
Agreement, subject to the COUNTY'S rights to change, terminate, or stop any or all of the Services at any
time in accordance with this Agreement.
Page 2 of 13
105
The CONTRACTOR shall not be considered in default for a failure to perform if such failure arises out of
causes reasonably beyond the CONTRACTOR's control and through no fault or negligence of the
CONTRACTOR. The parties acknowledge that adverse weather conditions, acts of God, or other unforeseen
circumstances of a similar nature, may necessitate modifications to this Agreement. If such conditions and
circumstances do in fact occur, then the COUNTY and CONTRACTOR shall mutually agree, in writing, to the
modifications to be made to this Agreement.
RESPONSIBILITIES OF THE CONTRACTOR
The CONTRACTOR agrees to perform all necessary Services in connection with the assigned Project(s) as set
forth in the Work Orders and in this Agreement.
The CONTRACTOR will endeavor not to duplicate any previous work done on any Project. Before execution
of a Work Order, the CONTRACTOR shall consult with the COUNTY to clarify and define the COUNTY's
requirements for the Project.
The CONTRACTOR agrees to complete the Project within the time frame specified in the Work Order.
The CONTRACTOR will maintain an adequate staff of qualified personnel.
The CONTRACTOR will comply with all present and future federal, state, and local laws, rules, regulations,
policies, codes, and guidelines applicable to the Services performed under this Agreement.
The CONTRACTOR, as a part of the consideration hereof, does hereby covenant and agree that: (1) in
connection with the furnishing of Services to the COUNTY hereunder, no person shall be excluded from
participation in, denied the benefits of, or otherwise subjected to discrimination in regard to the services to
be performed by CONTRACTOR under this Agreement on the grounds of such person's race, color, creed,
national origin, religion, physical disability, age, or sex; and (2) the CONTRACTOR shall comply with all
existing requirements concerning discrimination imposed by any and all applicable local, state, and federal
rules, regulations, or guidelines; as such rules, regulations, or guidelines may be from time to time amended.
The CONTRACTOR shall during the entire term of this Agreement, procure and keep in full force, effect, and
good standing any and all necessary licenses, registrations, certificates, permits, and any and all other
authorizations as are required by local, state, or federal law, in order for the CONTRACTOR to render its
Services as described in this Agreement. The CONTRACTOR shall also require all subcontractors to comply
by contract with the provisions of this section.
The CONTRACTOR will cooperate fully with the COUNTY in order that all phases of the work may be properly
scheduled and coordinated.
The CONTRACTOR will cooperate and coordinate with other COUNTY contractors, as directed by the
COUNTY.
The CONTRACTOR shall report the status of the Services under this Agreement to the Owner's
Representative upon request.
All documents, reports, tracings, plans, specifications, field books, survey notes and information, maps,
contract documents, and other data developed by the CONTRACTOR for the purpose of this Agreement, are
and shall remain the property of the COUNTY. The foregoing items will be created, maintained, updated,
Page 3 of 13
106
and provided in the format specified by the COUNTY. When all work contemplated under this Agreement is
complete, all of the above data shall be delivered to the Owner's Representative.
The CONTRACTOR agrees to maintain complete and accurate books and records ("Books"), in accordance
with sound accounting principles and standards for all Services, costs, and expenditures under this
Agreement. The Books shall identify the Services rendered during each month of the Agreement and the
date and type of each Project -related expense. The COUNTY shall have the right at any reasonable time and
through any of its designated agents or representatives, to inspect and audit the Books for the purpose of
verifying the accuracy of any invoice. The CONTRACTOR shall retain the Books, and make them available to
the COUNTY as specified above, until the later of three (3) years after the date of termination of this
Agreement, or such longer time if required by any federal, state, or other governmental law, regulation, or
grant requirement.
The CONTRACTOR shall not assign or transfer any work under this Agreement without the prior written
consent of the COUNTY. When applicable and upon receipt of such consent from the COUNTY, the
CONTRACTOR shall cause the names of the architectural, engineering and surveying firms responsible for
the major portions of each separate specialty of the work to be inserted on the reports or other data.
TERM; DURATION OF AGREEMENT
This Agreement shall remain in full force and effect for a period of three (3) years after the date of execution
thereof, or unless otherwise terminated by mutual consent of the parties hereto, or terminated pursuant to
"Termination of Contract" Section, This Agreement may be extended for one additional two (2) year renewal
at the discretion of the County.
COMPENSATION
The COUNTY shall pay to the CONTRACTOR a mutually agreed upon lump sum or maximum amount not -to -
exceed professional fee for each task in the Work Order, to be paid upon completion of the Project, all as
set forth in a Work Order. Duly certified invoices shall be submitted to the Owner's Representative, in detail
sufficient for proper prepayment and post payment audit. Upon submittal of a proper invoice the Owner's
Representative will determine if the tasks or portions thereof have been satisfactorily completed. Upon a
determination of satisfactory completion, the Owner's Representative will authorize payment to be made.
All payments for services shall be made to the CONTRACTOR by the COUNTY in accordance with the Florida
Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.).
The COUNTY may at any time notify the CONTRACTOR of requested changes to the Services under an
existing Work Order, and thereupon the COUNTY and the CONTRACTOR shall execute a mutually agreeable
amended Work Order or a new Work Order.
The COUNTY shall have the sole right to reduce or eliminate, in whole or in part, any portion of the Services
under any Work Order at any time and for any reason, upon written notice to the CONTRACTOR specifying
the nature and extent of the reduction. In such event, the CONTRACTOR shall be paid for the Services already
performed and also for the Services remaining to be done and not reduced or eliminated, upon submission
of invoices as set forth in this Agreement.
The COUNTY may, at any time and for any reason, direct the CONTRACTOR to suspend Services, in whole or
in part under this Agreement. Such direction shall be in writing, and shall specify the period during which
Services shall be stopped. The CONTRACTOR shall resume its Services upon the date specified, or upon such
other date as the COUNTY may thereafter specify in writing. Where the COUNTY has suspended the Services
under this Agreement for a period in excess of six (6) months, the compensation of CONTRACTOR for such
Page 4 of 13
107
suspended Services may be subject to modification. The period during which the Services are stopped by
the COUNTY shall be added to the time of performance of this Agreement.
ADDITIONAL WORK
If services in addition to the Services provided hereunder are required or desired by the County in connection
with the Project, the COUNTY may, at the sole option of the COUNTY: separately obtain same outside of this
Agreement; or request the CONTRACTOR to provide, either directly by the CONTRACTOR or by a
subcontractor, such additional services by a new Work Order or by a written amendment to a specific Work
Order.
INSURANCE AND INDEMNIFICATION
The CONTRACTOR shall not commence work on this Agreement until it has obtained all insurance required
under this Agreement and such insurance has been approved by the County's Risk Manager.
CONTRACTOR shall procure and maintain, for the duration of this Agreement, the minimum insurance
coverage as set forth herein.
Workers' Compensation: Workers' Compensation as required by the State of Florida Employers' Liability of
$100,000 each accident, $500,000 disease policy limit, and $100,000 disease each employee.
General Liability: commercial general liability coverage, including contractual liability and independent
contractor, with a minimum combined single limit of $1,000,000 per occurrence.
Business Automobile Liability: owned, hired, and non -owned vehicles at a minimum combined single limit
of $1,000,000 per occurrence.
CONTRACTOR's insurance coverage shall be primary.
All required insurance policies shall be placed with insurers licensed to do business in Florida and with a
Best's rating of A -VII or better.
The insurance policies procured shall be occurrence forms, not claims made policies with the exception of
professional liability.
A certificate of insurance shall be provided to the County's Risk Manager for review and approval, ten (10)
days prior to commencement of any work under this Agreement. The COUNTY shall be named as an
additional insured on all policies except workers' compensation and professional liability.
The insurance companies selected shall send written verification to the County Risk Manager that they will
provide 30 days prior written notice to the County Risk Manager of its intent to cancel or modify any required
policies of insurance.
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to
all of the requirements stated herein.
The COUNTY, by and through its Risk Manager, reserves the right periodically to review any and all policies
of insurance and reasonably to adjust the limits of coverage required hereunder, from time to time
throughout the term of this Agreement. In such event, the COUNTY shall provide the CONTRACTOR with
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separate written notice of such adjusted limits and CONTRACTOR shall comply within thirty (30) days of
receipt thereof. The failure by CONTRACTOR to provide such additional coverage shall constitute a default
by CONTRACTOR and shall be grounds for termination of this Agreement by the COUNTY.
The CONTRACTOR shall indemnify and hold harmless the COUNTY, and its officers and employees, from
liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the CONTRACTOR and other
persons employed or utilized by the CONTRACTOR in the performance of this Agreement.
MISCELLANEOUS PROVISIONS
Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the
CONTRACTOR or employees or subcontractors of the CONTRACTOR are in no way to be considered
employees of the COUNTY, but are independent contractors performing solely under the terms of the
Agreement and not otherwise.
Merger; Modification. This Agreement incorporates and includes all prior and contemporaneous
negotiations, correspondence, conversations, agreements, or understandings applicable to the matters
contained herein and the parties agree that there are no commitments, agreements, or understandings of
any nature whatsoever concerning the subject matter of the Agreement that are not contained in this
document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any
prior or contemporaneous representations or agreements, whether oral or written. No alteration, change,
or modification of the terms of this Agreement shall be valid unless made in writing and signed by the
CONTRACTOR and the COUNTY.
Governing Law; Venue. This Agreement, including all attachments hereto, shall be construed according to
the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or
otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal
jurisdiction, in the United States District Court for the Southern District of Florida.
Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional,
and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity.
Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and
concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or
now or hereafter existing at law or in equity or by statute or otherwise. The failure of either party to insist
upon compliance by the other party with any obligation, or exercise any remedy, does not waive the right
to so in the event of a continuing or subsequent delinquency or default. A party's waiver of one or more
defaults does not constitute a waiver of any other delinquency or default. If any legal action or other
proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach,
default, or misrepresentation in connection with any provisions of this Agreement, each party shall bear its
own costs.
Severability. If any term or provision of this Agreement or the application thereof to any person or
circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement,
then the application of such term or provision to persons or circumstances other than those as to which it is
held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement
shall be deemed valid and enforceable to the extent permitted by law.
Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of
funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County.
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No Pledge of Credit. The CONTRACTOR shall not pledge the COUNTY's credit or make it a guarantor of
payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness.
Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed
by CONTRACTOR shall survive the termination or expiration of this Agreement.
Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and
shall not be deemed to expand, limit, or modify the provisions contained in such sections. AH pronouns and
any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as
the identity of the parties or parties may require. The parties hereby acknowledge and agree that each was
properly represented by counsel and this Agreement was negotiated and drafted at arm's-length so that the
judicial rule of construction to the effect that a legal document shall be construed against the draftsperson
shall be inapplicable to this Agreement.
Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed
to be an original copy and all of which shall constitute but one and the same instrument.
Public Records Compliance
Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply
with Florida's Public Records Law. Specifically, the Contractor shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost that
does not exceed the cost provided in Chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and
following completion of the contract if the contractor does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of
the Contractor or keep and maintain public records required by the County to perform the service. If the
Contractor transfers all public records to the County upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the contractor keeps and maintains public records upon completion of the
contract, the Contractor shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the County, upon request from the Custodian of Public Records,
in a format that is compatible with the information technology systems of the County.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772) 226-1424
publicrecords@ircgov.com
Indian River County Office of the County Attorney
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110
1801 27th Street
Vero Beach, FL 32960
Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement.
FEDERAL CLAUSES
OWNER and CONTRACTOR will adhere to the following, as applicable to this work:
A. Equal Employment Opportunity. During the performance of this contract, the contractor agrees
as follows:
(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without regard to their
race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination
clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive considerations for employment without
regard to race, color, religion, sex, or national origin.
(3) The contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising the
said labor union or workers' representatives of the contractor's commitments under this section, and shall
post copies of the notice in conspicuous places available to employees and applicants for employment.
(4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
(5) The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his books, records, and accounts by the administering agency and the Secretary
of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this
contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated,
or suspended in whole or in part and the contractor may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of
the Secretary of Labor, or as otherwise provided by law.
(7) The contractor will include the portion of the sentence immediately preceding paragraph (1)
and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order
11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor.
The contractor will take such action with respect to any subcontract or purchase order as the
administering agency may direct as a means of enforcing such provisions, including sanctions for
noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the administering agency
the contractor may request the United States to enter into such litigation to protect the interests of the
United States.
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B. Compliance with the Contract Work Hours and Safety Standards Act:
(1) Overtime requirements. No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall require or
permit any such laborer or mechanic in any workweek in which he or she is employed on such work to
work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation
at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty
hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the
clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor
shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the
United States (in the case of work done under contract for the District of Columbia or a territory, to such
District or to such territory), for liquidated damages. Such liquidated damages shall be computed with
respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of
the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such
individual was required or permitted to work in excess of the standard workweek of forty hours without
payment of the overtime wages required by the clause set forth in paragraph (1) of this section.
(3) Withholding for unpaid wages and liquidated damages. The Owner shall upon its own action
or upon written request of an authorized representative of the Department of Labor withhold or cause to
be withheld, from any moneys payable on account of work performed by the contractor or subcontractor
under any such contract or any other Federal contract with the same prime contractor, or any other
federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by
the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of
such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set
forth in paragraph (2) of this section.
(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set
forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include
these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by
any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of
this section.
C. Clean Air Act:
(1) The contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
(2) The contractor agrees to report each violation to the FDEP and understands and agrees that
the FDEP will, in turn, report each violation as required to assure notification to Indian River County
Utilities Federal Emergency Management Agency, and the appropriate Environmental Protection Agency
Regional Office.
(3) The contractor agrees to include these requirements in each subcontract exceeding $100,000
financed in whole or in part with Federal assistance provided by FEMA.
D. Federal Water Pollution Control Act:
(1) The contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
(2) The contractor agrees to report each violation to the FDEP and understands and agrees that
the FDEP will, in turn, report each violation as required to assure notification to the Indian River County
Utilities, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency
Regional Office.
(3) The contractor agrees to include these requirements in each subcontract exceeding $100,000
financed in whole or in part with Federal assistance provided by FEMA.
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E. Energy Policy and Conservation Act: The Contractor agrees to comply with mandatory
standards and policies relating to energy efficiency which are contained in the state energy conservation
plan issued in compliance with the Energy Policy and Conservation Act.
F. Suspension and Debarment:
(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As
such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. §
180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or
disqualified (defined at 2 C.F.R. § 180.935).
(2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C
and must include a requirement to comply with these regulations in any lower tier covered transaction it
enters into.
(3) This certification is a material representation of fact relied upon by Indian River County. If it is
later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,
subpart C, in addition to remedies available to Owner, the State of Florida, the Federal Government may
pursue available remedies, including but not limited to suspension and/or debarment.
(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C
and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that
may arise from this offer. The bidder or proposer further agrees to include a provision requiring such
compliance in its lower tier covered transactions.
G. Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352 (as amended): Contractors who apply or bid
for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above
that it will not and has not used Federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer
or employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any
lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the recipient.
H. Procurement of Recycled/Recovered Materials:
(1) In the performance of this contract, the Contractor shall make maximum use of products
containing recovered materials that are EPA -designated items unless the product cannot be acquired—
(i) Competitively within a timeframe providing for compliance with the contract performance
schedule;
(ii) Meeting contract performance requirements; or
(iii) At a reasonable price.
(2) Information about this requirement is available at EPA's Comprehensive Procurement
Guidelines we b site, http://www.epa.gov/cpg/. The list of EPA -designate items is available at
http://www.epa.gov/cpg/products.htm.
I. Access to Records: The following access to records requirements apply to this contract:
(1) The contractor agrees to provide the State of Florida, Indian River County, the FEMA
Administrator, the Comptroller General of the United States, or any of their authorized representatives
access to any books, documents, papers, and records of the Contractor which are directly pertinent to
this contract for the purposes of making audits, examinations, excerpts, and transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
(3) The contractor agrees to provide the FEMA Administrator or his authorized representatives
access to construction or other work sites pertaining to the work being completed under the contract.
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J. DHS Seal, Logo, and Flags: The contractor shall not use the DHS seal(s), logos, crests, or
reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval.
K. Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement
that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all
applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives.
L. No Obligation by Federal Government: The Federal Government is not a party to this contract
and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party
pertaining to any matter resulting from the contract.
M. Program Fraud and False or Fraudulent Statements or Related Acts: The contractor
acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies
to the contractor's actions pertaining to this contract.
N. AFFIRMATIVE STEPS: CONTRACTOR shall take the following affirmative steps to ensure minority
business, women's business enterprises and labor surplus area firms are used when possible:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation
lists.
(2) Ensuring that small and minority businesses, and women's business enterprises are solicited
whenever they are potential sources.
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses, and women's business enterprises.
(4) Establishing delivery schedules, where the requirement permits, which encourage participation by
small and minority businesses, and women's business enterprises.
(5) Using the services and assistance of the Small Business Administration and the Minority Business
Development Agency of the Department of Commerce.
TERMINATION OF CONTRACT
A. The occurrence of any of the following shall constitute a default by CONTRACTOR and shall provide
the OWNER with a right to terminate this Contract in accordance with this Article, in addition to pursuing
any other remedies which the OWNER may have under this Contract or under law:
(1) if in the OWNER's opinion CONTRACTOR is improperly performing work or violating any
provision(s) of the Contract Documents;
(2) if CONTRACTOR neglects or refuses to correct defective work or replace defective parts
or equipment, as directed by the Engineer pursuant to an inspection;
(3) if in the OWNER's opinion CONTRACTOR's work is being unnecessarily delayed and will
not be finished within the prescribed time;
(4) if CONTRACTOR assigns this Contract or any money accruing thereon or approved
thereon; or
(5) if CONTRACTOR abandons the work, is adjudged bankrupt, or if he makes a general
assignment for the benefit of his creditors, or if a trustee or receiver is appointed for CONTRACTOR or for
any of his property.
B. OWNER shall, before terminating the Contract for any of the foregoing reasons, notify CONTRACTOR in
writing of the grounds for termination and provide CONTRACTOR with ten (10) calendar days to cure the
default to the reasonable satisfaction of the OWNER.
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C. If the CONTRACTOR fails to correct or cure within the time provided in the preceding Sub -Article B,
OWNER may terminate this Contract by notifying CONTRACTOR in writing. Upon receiving such
notification, CONTRACTOR shall immediately cease all work hereunder and shall forfeit any further right
to possess or occupy the site or any materials thereon; provided, however, that the OWNER may authorize
CONTRACTOR to restore any work sites.
D. The CONTRACTOR shall be liable for:
(1) any new cost incurred by the OWNER in soliciting bids or proposals for and letting a new contract;
and
(2) the difference between the cost of completing the new contract and the cost of completing this
Contract;
(3) any court costs and attorney's fees associated with any lawsuit undertaken by OWNER to enforce
its rights herein.
E. TERMINATION FOR CONVENIENCE: OWNER may at any time and for any reason terminate
CONTRACTOR's services and work for OWNER's convenience. Upon receipt of notice of such termination
CONTRACTOR shall, unless the notice directs otherwise, immediately discontinue the work and
immediately cease ordering of any materials, labor, equipment, facilities, or supplies in connection with
the performance of this Contract. Upon such termination Contractor shall be entitled to payment only as
follows:
(1) the actual cost of the work completed in conformity with this Contract and the specifications; plus,
(2) such other costs actually incurred by CONTRACTOR as are permitted by the prime contract and
approved by the OWNER.
Contractor shall not be entitled to any other claim for compensation or damages against the County
in the event of such termination.
F. TERMINIATION IN REGARDS TO F.S. 287.135: CONTRACTOR certifies that it and those related entities of
respondent as defined by Florida law are not on the Scrutinized Companies that Boycott Israel List, created
pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if
this agreement is for goods or services of one million dollars or more, CONTRACTOR certifies that it and
those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business
operations in Cuba or Syria.
OWNER may terminate this Contract if CONTRACTOR is found to have submitted a false certification as
provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies with
Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or been engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida
Statutes.
OWNER may terminate this Contract if CONTRACTOR, including all wholly owned subsidiaries, majority-
owned subsidiaries, and parent companies that exist for the purpose of making profit is found to have
been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel as
set forth in section 215.4725, Florida Statutes.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One
counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents
have been signed or identified by OWNER and CONTRACTOR or on their behalf.
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This Agreement will be effective on , 20_ (the date the Agreement is approved by the
Indian River County Board of County Commissioners, which is the Effective Date of the Agreement).
OWNER: CONTRACTOR:
INDIAN RIVER COUNTY
By:
Bob Solari, Chairman
By:
Jason E. Brown, County Administrator
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
By:
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of Court and Comptroller
Attest:
By:
(Contractor)
Attest
(CORPORATE SEAL)
Address for giving notices:
License No.
(Where applicable)
Deputy Clerk
(SEAL) Agent for service of process:
Designated Representative:
Name: Designated Representative:
Title: Name:
Address: Title:
Phone Address:
Email
Page 13 of 13
Phone:
Email:
(If CONTRACTOR is a corporation or a partnership,
attach evidence of authority to sign.)
116
Consent Agenda Item ?m
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: May 28, 2019
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Arjuna Weragoda, PE, Capital Projects Manager
Subject: Reclaimed Waterline Corrosion Evaluation — Bowman Work Order No. 2
Descriptions and Conditions:
Indian River County Department of Utility Services (IRCDUS) has historically provided reclaimed water
(a.k.a. reuse) to area golf courses for irrigation. The distribution of reclaimed water between wastewater
treatment facilities, storage tanks, and other delivery points are transmitted via transmission and
distribution mains. These mains vary in size from 4 to 20 -inches and are comprised of Ductile Iron (DIP),
Poly Vinyl Chloride (PVC), and High -Density Polyethylene (HDPE).
Analysis:
Last fall, IRCDUS staff noticed external corrosion in a section of a 20 -inch reclaimed water DIP located on
the north side of 17th Street SW. Staff reached out to Bowman Consulting Group (Bowman) to perform a
corrosion evaluation analysis of the subject reclaimed waterline. As part of that request, Bowman
determined the need for an extensive evaluation of the reclaimed waterline to determine the cause of
corrosion.
The work order has been provided in accordance with the Continuing Contract Agreement for Professional
Engineering Services with Bowman dated April 17, 2018. The scope is more specifically described in the
attached Work Order No. 2. The total negotiated cost for Work Order No. 2 is a total sum amount of
$84,865.00. Substantial completion of this evaluation is estimated to take approximately four (4) weeks
from notice to proceed.
Funding:
Funding for the Reclaimed Waterline Corrosion Evaluation is available within the Utilities Other
Professional Services account in the Operating Fund. Operating fund revenues are generated from water
and sewer revenues.
Description
Account Number
Amount
Other Professional Services
471-23536-033190
$84,865
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C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@C80D9952\@BCL@C80D9952.docx
Recommendation:
Staff recommends approval of Work Order No. 2 authorizing the mentioned professional services and
requests the Board of County Commissioners to authorize the Chairman to execute Work Order No. 2 on
their behalf, for a total sum amount of $84,865.00, to Bowman Consulting Group.
Attachment(s):
Work Order No. 2 and supporting documents
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118
CCNA2018 WORK ORDER 2
RECLAIMED WATERLINE CORROSION EVALUATION
This Work Order Number 2 is entered into as of this 4th day of June, 2019, pursuant to that certain
Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day of
April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political
subdivision of the State of Florida ("COUNTY") and Bowman Consulting ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit
A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional
services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule),
attached to this Work Order and made a part hereof by this reference. The Consultant will perform the
professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule),
attached to this Work Order and made a part hereof by this reference all in accordance with the terms
and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing
contained in any Work Order shall conflict with the terms of the Agreement and the terms of the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT:
By:
Printed Name:
Title:
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
By:
Bob Solari, Chairman
BCC Approved Date:
Attest: Jeffrey R. Smith, Clerk of Circuit
Court And Comptroller
By:
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan Reingold, County Attorny
119
EXHIBIT A -SCOPE OF WORK
The Bowman Consulting team will assist Indian River County Dept of Utility Services (IRCDUS) staff in
conducting an evaluation of potential internal and external pipe corrosions on a segment of 20" diameter
ductile iron pipeline for a reclaim water main serving IRCDUS.
This investigation will require a collaborative effort between County staff, County GIS, County
Maintenance staff and field personal, the Consultant (Bowman Engineering), scientists, subconsultants
and other parties. We use the word "assist" because the system knowledge, history, impacts require us
to seek input ideas, and history from County staff that have dealt with the pipe corrosions for several
years and have valuable historical knowledge of the main and past failures.
Bowman Consulting is conscious of the County's budget and will seek to isolate the corrosion or pitting
(Corrosion) as internal or external in nature prior to focusing efforts in investigation. R&M Service
Solutions will be utilized to provide visual and acoustic analysis of the interior of a segment of the reclaim
main, and the results of this analysis will directly impact the focus of the investigation.
The detailed breakdown of the proposed tasks and anticipated evaluations is presented below and will
be performed on an incremental basis. Corrosion analysis is unique because it can be caused by many
different things. That means that we can go down an evaluation path to determine a null result. We have
set this proposal up to address issues to minimize overall evaluation costs.
Phase IA. Initial Confirmation — Internal Corrosion
We will rely exclusively on the visual and acoustic analysis by R&M to evaluate one selected 2,500 LF
section of the main in the vicinity of known failure points for internal corrosion. The evaluation of a limited
pipe segment is proposed due to the cost of the internal pipeline evaluation and analysis. We will work
with County staff to determine the best run of pipe to sample based on known issues. If internal corrosion
is identified as a result of the analysis, we will focus further on this source and additional wet taps and
evaluation could be required to assist in identifying potential future failure points and determine the
significance of internal corrosion in the main.
If internal corrosion does not appear to be evident in the limited internal analysis, our efforts will be
concentrated on potential external sources and a significant savings will be realized by not evaluating the
interior of the entire 2 -mile run of pipe.
Phase IB. Initial Confirmation — External Corrosion
It is critical to confirm whether the actual pipe surface defects are contributing to external pitting or
external corrosion. It is essential that this be confirmed as it establishes the backbone of investigation.
Simplistically, pitting is the extraction of the metal surface from the pipe which means that metal ions are
leaving the pipeline. Conversely, corrosion is the decay and/or attraction of other things to the pipeline
reduce the pipe material to ionic form.
By definition: "Pitting corrosion is a localized form of corrosion by which cavities or "holes" are produced
in the material. Pitting is considered to be more dangerous than uniform corrosion damage because it is
more difficult to detect, predict and design against. Corrosion products often cover the pits."
"Pipeline corrosion is a natural deterioration and destruction of pipe material and essential properties
due to electrochemical and other ingredient reactions of pipeline materials with their environment - on
the inside as well as outside surfaces."
The following Phases will describe the effort towards evaluating external corrosion.
120
Phase II.. Research
Bowman will coordinate with the IRCDUS GIS dept. to extract record drawing information on the year,
type, material, and history of pipe breakages/repairs. Days and dates of underground pipe repairs will
be pursued to determine the frequency of occurrence.
We will gather information on prior repair methods and acquire any photos, work orders, pipe coupons
and field orders which might focus on the cause or causes of past pipe failures.
For example, how was the failure discovered? What was discovered at the time of the initial response to
the repair? Were failures localized at joints?
If the actual pipe material as manufactured is suspected to be defective, this may raise a potential issue
that may take a direction that is outside the scope of this work. This investigation excludes any legal
activities associated with defective pipe stemming from the pipeline manufacture.
Phase III. Site Investigation
The Bowman team will conduct onsite site investigations to identify potential contributions / sources of
corrosion. This will be a walk-through visual inspection of the existing corridor to investigate for potential
external corrosion sources such as the presence of overhead power, gas mains, underground wireline
utilities, etc.
Additionally, a soft dig analysis of the vicinity of existing repairs is anticipated if they can be isolated by
County Staff. This is intended to evaluate the condition of the existing main in the vicinity of known failure
points for analysis of the type of external Corrosion evident (pitting or corrosion), and to determine
potential adjacent sources of Corrosion.
Continuity testing with County Staff is anticipated to verify wireline continuity, or potential loss locations.
The engineer will conduct limited onsite analysis of potential short circuit, and ground connectivity (OHM
resistivity) testing will be performed using a hand-held meg device during the on-site investigations.
Subsurface Exploration:
Geotechnical Engineering work is anticipated to evaluate corrosivity of soils including chemical analysis,
pH, and other items that could contribute to corrosion of the pipe. This work will also conduct a "four -
point analysis" to test for transient voltages. We are anticipating this work to be conducted in multiple
locations to be determined based on pipeline history, Staff input, and site evaluations.
Phase IV. Identify Potential Sources / Causes
Bowman will Prepare a list of nearly 20 potential areas of concerns / sources which have the potential to
contribute to the pipe's pitting or corrosion. This list will expand or collapse as research and data is
evaluated, and will be generated from past experience, interpretation of site conditions, review of
available records, and interviews with IRCDUS personnel who operate and maintain the pipeline.
The list will be broken down into sub categories based on experience and subject matter. Each potential
source / cause will be identified, explained as a potential contributor and then be ruled out or assigned to
the next level of investigation.
121
The following an example of an area of concern.
Trace Wire / Trace Tape:
a. Has Trace Wire been installed?
b. What is gauge of trace wire.
c. Is wire coated. Is coating still present?
d. Is there any circular discoloration on the trace wire, such as black or brown discoloration?
e. How are splices made up? Twisted pair with cap, twisted pair with solder, plain twisted
pair?
f. Continuity: Can pipe be traced for the entire run of pipe? If not, then where is continuity
lost?
g. Were iron wedges used for continuity at the pipe joints?
Phase V- Informal County Workshop with Staff
Conduct an informal workshop with IRCDUS engineering and operations staff to review the questions
associated with the multiple parameters analyzed, and potential findings. This workshop is intended to
review investigated parameters and the questions raised to narrow down the list of potential questions
that arise from our research. Answers to our questions may lead to additional investigative pathways.
The Bowman team will perform an in-depth analysis of potential corrosion causes, and County
participation will be critical in narrowing down potential sources and answering questions that may arise
during the project.
There is no guarantee a definitive cause for the historical corrosion issues will be identified, but this
project will provide a detailed analysis of potential causes and prepare a draft and final technical
memorandum summarizing parameters evaluated and our findings.
SCOPE OF SERVICES
We propose to provide the following services:
Task 1 - Corrosion Evaluation and Reporting (Bowman Consulting)
Phase 1 — Internal Corrosion, Site Investigation
1. Set up first run of internal investigation, field presence during probe and CCTV
investigation. Work with IRCDUS staff to locate the first portion of pipe to be
evaluated. Work will include field utility locates, installation of 20" X 6" wet tap and
CCTV / Acoustic evaluation of 2,500' of pipe selected jointly by Consultant and
County Staff.
2. Evaluate findings from the first run to determine if internal corrosion is an issue.
Review and discuss with IRCDUS staff to determine if evaluation of entire 2 miles
is warranted.
Phase 2 — Research
3. Review GIS and available record information such as shop drawings, etc., for this
run of pipeline. Interview field personnel that may have witnessed corrosion
issues, where they are located, review photos taken and pipeline repairs made,
review past coupons taken from this run of pipeline
122
4. Perform utility research; request record information to determine what other utilities
are in the area.
5. Evaluate findings from the information accumulated to see if it indicates a corrosion
source and determine next steps.
Phase 3 - External Corrosion, Site Investigation
6. Field presence during Geotechnical investigation for Four Point Test Method to
evaluate transient voltages, and sampling of soil for corrosivity, pH, and other
characteristics.
7. Field presence during soft digs to evaluate pipe at locations selected jointly with
IRCDUS staff to visually inspect the exterior condition of the pipe in identified repair
locations and other locations as determined during field investigation and soils
testing.
8. We will perform independent field investigations with IRCDUS staff to review items
such as continuity testing.
9. We will review local utilities such as underground gas to determine if cathodic
protection or nearby infrastructure is present.
Phase 4 - External Corrosion, Potential Sources / Causes
10. Prepare a list of about 20 potential areas of concern and sources which have
potential to contribute to pitting or corrosion. The list will expand or collapse based
on our findings. Each potential source / cause will be identified, explained as a
potential contributor and then be ruled out or assigned to the next level of
investigation.
Phase 5 — Workshop / Summary Memorandum
11. Conduct an informal workshop with IRCDUS engineering and operations staff to
review the questions associated with the multiple parameters analyzed, and
potential findings. This workshop is intended to review investigated parameters
and the questions raised to narrow down the list of potential questions that arise
from our research.
12. Prepare an engineering memorandum of the findings of the investigation and
evaluations and provide recommendations, if warranted, to mitigate any Corrosion
issues identified. We will tabulate the issues evaluated and findings and based on
the conclusions formed we will provide recommended mitigation measures.
123
Task 2 - Geotechnical Engineering Services
1. Perform four -point test method for transient current and take soil samples at 10 locations
and test soils for corrosive parameters.
Task 3 - Pipe Diagnostics (2,500' Limited Inspection Option)
1. Inspection platform for live insertion & inspection including acoustic leak detection, visual
condition assessment and pipeline tracing.
2. 20" x 6" wet tap including excavation and restore excavation.
3. Does not include trenching equipment or dewatering.
Task 4 - Soft Digs
1. Perform 10 soft digs, outside the pavement area, up to 5' deep and exposing 3' — 4' of
pipe for visual inspection.
2. Coordinate with IRCDUS staff for and our contractor for potential limited excavation of
identified external Corrosion locations for closer examination.
Task 5 — Corrosion Evaluation
1. Assist with field analysis and evaluation of collected information and developing mitigation
methods.
2. Provide subject matter and historical expertise and research assistance on Corrosion
causes or contributors as needed.
3. Provide engineering assistance in evaluation of compiled data and drawing conclusions.
Task 6 — Excavation Contractor
1. Mobilize, excavate and limited dewatering for wet tap, then backfill and compact. Up to
two mobilizations to excavate at soft dig locations that identify external corrosion to further
evaluate the condition. Excavations are anticipated to be on the order of 5-6' deep and
up to 6'x8' or as required for stabile slopes. Dewatering is anticipated to be 57 stone in
the excavation with trash pump as dewatering by rule, then backfill and compact
restoration. Limited MOT.
124
Limitations:
A. Limited excavation, dewatering by rule, to review external corrosion identified with soft
digs. We have allowed for up to 3 mobilizations
SERVICES AND/OR INFORMATION TO BE PROVIDED BY OTHERS
Client or others will provide the following services and/or information:
A. County will make available GIS, asbuilt drawings, and other records regarding the pipe and
installation and maintenance.
B. Provide record -drawings and information of existing improvements and utility -owned
facilities and other substructures.
SPECIFIC EXCLUSIONS
Specifically, not included in the above Scope of Services/Compensation are the following:
A. None.
125
EXHIBIT B — FEE SCHEDULE
COMPENSATION
We will provide the requested services on a Lump Sum Cost, with estimated task breakdown below:
Design Services:
Task
Design Services
Fee
1.
Corrosion Evaluation and Memorandum
$34,600
2.
Geotechnical Evaluation
$6,050
3.
Pipe Diagnostics
$22,825
4.
Soft Digs
$7,200
5.
Corrosion Specialist
$4,950
6.
Excavation Contractor
$9,240
Total
$84,865
126
EXHIBIT C — TIME SCHEDULE
Bowman Consulting anticipates delivery of the final Corrosion Evaluation Report 120 days following
award and notice to proceed with the project. Any schedule impacts will be discussed with the client as
early in the process as possible to minimize any potential impacts.
127
CONSENT
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: May 14, 2019
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Award of Bid 2019048 —Annual Bid for Utility Operations Warehouse Stock
BACKGROUND:
On behalf of the Department of Utility Services, annual bids were requested to establish fixed
pricing for as needed Operations warehouse stock. The previous bid had one renewal available,
but both awarded vendors (Ferguson Enterprises and Core & Main LP) indicated they could not
renew at the existing prices due to manufacturer price increases, therefore the bid expired on
March 31, 2019. The term of award for this bid is one year, with the option for two additional one-
year renewals, subject to vendor acceptance, satisfactory performance and staff's determination
that the renewal would be in the best interest of the County.
BID RESULTS:
Advertising Date:
Bid Opening Date:
Broadcast to:
Bid Documents Obtained by:
Replies:
April 8, 2019
May 1, 2019
585 Subscribers (454 Demandstar/131 Vendor
Registry through www.ircgov.com)
22 Vendors (18 Demandstar/4 Vendor Registry)
3 Vendors
Firm
Location
AnnualrBid
Core & Main LP
Fort Pierce
$985,319.34
Ferguson Enterprises
Fort Pierce
$915,449 read in public opening
DO -mandatory Excel copy of bid form not included
on the USB drive submitted
Best Plumbing Specialties
Myersville, MD
DQ -Bid form not signed
128
CONSENT
ANALYSIS:
Bidders were invited to provide pricing for any/all of 1,174 items listed on the bid form, provided
in Microsoft Excel format, with the requirement that the form be returned both in signed hard
copy and in Excel on a CD or USB thumb drive.
Best Plumbing Specialties was determined to be non-responsive and their bid total not read in the
public opening because their bid form was not signed. The sum of the extended prices for all items
bid was read aloud for the two other bidders, as they appeared to have met the initial
responsiveness requirements.
After the public opening and release of the initial bid tabulation, staff downloaded the contents of
the USB drives submitted by the two initially -responsive bidders and identified that Ferguson
provided a scanned pdf of their bid form, rather than a copy of the bid form in Excel format. The
bid form in Excel was required within the invitation to bid so staff could easily copy and paste item
bid pricing and compare bids submitted, and also have an accessible estimating tool after award,
without being required to manually type unit prices and be subject to typographical error.
After an updated bid tabulation indicating their disqualification, Ferguson submitted a protest
memo, asserting they should not have been declared non-responsive for something they can easily
correct, that they were the low bid and should not have been eliminated and that it would be
unjust to award the bid when only one bid was considered. After review of Ferguson's protest and
conferring with the Department of Utility Services and Office of the County Attorney, the
Purchasing Manager denied Ferguson's protest. Ferguson indicated they did not intend to appeal
the denial of their protest. Copies of both the protest memo and staff's response are attached.
The Department has reviewed the bid submitted by Core & Main LP, and has also determined their
bid to be responsive and the vendor responsible to provide the goods proposed.
SOURCE OF FUNDS:
Expenditures for FY 17/18 for warehouse stock under the previous bid totaled $752,656.25. Year
to date expenditures for warehouse stock total $260,964. The new bid was developed to reflect
the ideal quantities of items Warehouse staff felt should be kept in inventory, however, those
quantities reflected in the bid did not account for existing inventory already in place. Therefore,
the full annual bid amount is not anticipated to be spent in a single fiscal year. Additionally, some
of the items included in the bid total will be utilized on and funded under specific project accounts.
The new bid represents an average per item increase of approximately 26% from the previous bid.
The imposition of tariffs on imported materials has increased the cost of many items significantly.
Additionally, the current bid specified a higher quality of several products than the last bid,
matching the requirements of the Department's current Utility Construction Standards.
129
CONSENT
Funds for warehouse stock for continuing maintenance are available in the following accounts,
which come from operating funds and are generated from water and sewer revenues.
Account Number
Account Description
Estimated Expenditure
47121836-044699
R&R — Wastewater Treatment
$5,000
47121936-044699
R&R — Water Production
$5,000
47126836-044699
R&R — Wastewater Collection
$30,000
47126936-044699
R&R — Water Distribution
$125,000
47126936-044660
Water Distribution Hydrant Maintenance
,$8,000
RECOMMENDATION:
Staff recommends the Board award Bid 2019048 to Core & Main LP. Staff also recommends the
Board authorize the Purchasing Division to issue blanket purchase orders to the awarded bidder,
and authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods
subject to satisfactory performance, vendor acceptance, and the determination that renewal of
this annual bid is in the best interest of Indian River County.
ATTACHMENTS:
Ferguson Protest Memo
Purchasing Manager Response to Ferguson Protest
130
From: Prew.Petonick(aaFerouson.com
To: Jennifer Hvde
Subject: Protest of Award: Bid# 2019048
Date: Tuesday, May 07, 2019 11:23:29 PM
Importance: High
Dear Jennifer,
First, I would like to acknowledge that I submitted the flash drive with the information in the
incorrect format. I apologize for any inconvenience this may have caused you or your team.
However, this error was made in good faith and does not constitute our entire bid being rejected. In
fact, to remedy this error, would take mere minutes to correct.
Furthermore, by throwing Ferguson's bid out along with the third bidder, you will essentially be
awarding the entire Annual Bid to one unopposed bidder.
We were already sent the overall bid tab where we were low overall bidder. I understand when you
have multiple bidders, the County will pick and choose which items to award to whom. Clearly,
Ferguson was low on a significant amount of these items and would stand to be awarded a good
amount of items if our bid is not thrown out.
In summary, we feel that the reasoning for throwing Ferguson's bid out is a minor technicality and
an error made in good faith. To award the entire bid to one unopposed party is unjust and a
reckless use of tax payers money. The County is essentially choosing to pay more for a great deal of
items on the Annual Bid to the detriment of the taxpayers.
We formally request that:
1. Our bid be reinstated for consideration
or
2. All bids arerejected due to a lack of competition and the County calls for a rebid
Thank you for your time and consideration.
Sincerely,
Drew Petonick
Outside Sales
Ferguson Waterworks
1950 NW 18th St Pompano Beach, FI 33069
(954)973-8100 1 fx. (954)917-31341 m. (561)718-1037
drew.oetonicWferguson.com
http://www.00llardwater.com
http://www.fergusononline.com
131
May 9, 2019
Mr. Drew Petonick
Outside Sales
Ferguson Waterworks
1950 NW 18th St
Pompano Beach, FL 33069
drew.petonick@ferguson.com
Reference: Decision Regarding Protest of Indian River County Bid 2019048
Dear Mr. Petonick:
We are in receipt of your email of May 7, 2019 protesting the "award" of the subject bid. After review, the
protest made by Ferguson Waterworks ("Ferguson") is denied.
Background
Your protest asserts Ferguson's failure to provide its bid form electronically as a Microsoft Excel file is a "minor
technicality and "does not constitute" the disqualification of your bid.
Your protest also asserts Ferguson was "low overall bidder", and "clearly... low on a significant amount of ...
items", based on the initial bid tabulation released immediately after the bid opening and prior to verification
of the contents of the USB drives submitted, and awarding to Core & Main, LP ("Core & Main") would be a
"reckless use of tax payers money".
Finally, your protest states to "award the entire bid to one unopposed party is unjust" and requests your bid be
reinstated for consideration or all bids be rejected due to lack of competition and the items be rebid.
Basis for Denial of Protest
The technical specifications within the bid documents state "The following documents must be submitted to
the Purchasing Division prior to the due date and time:
• Completed, printed and executed Bid Form
• A CD or USB thumb drive with the completed Microsoft Excel Bid Form in excel (not pdf)..."
The omission of items identified as mandatory to a bid (such as the executed bid form) is not considered a
technicality, but rather a failure to be responsive to the requirements of the bid. The Purchasing Manual
defines a responsive bidder as: "a bidder whose bid, proposal or submittal complies in all material respects
with the bid invitation or solicitation request, as determined by the County." The Excel bid form was identified
in the bid documents (as provided above) as a material requirement, and therefore Ferguson's failure to
provide it renders your bid non-responsive.
Your assertion that Ferguson was the lower of the two bids initially considered responsive during the public bid
opening, and that your line item pricing was lower on many items is unfounded. The total from the bid forms
132
read duringthe bid opening only indicates the sum of the items Ferguson bid on was lower than the sum of the
items Core & Main bid on. Bidders were not required to provide pricing on every one of the 1,174 line items
included in the bid, and no disclosure of the total number of line items bid on by either firm has been made.
Therefore, there is no indication to support your claim that Ferguson was the low bidder prior to its
disqualification for lack of responsiveness.
In regards to your protest that your bid should be reinstated or the entire bid be rejected and reissued to
ensure competition, the Instructions to Bidders in the bid documents state under the Award paragraph (page
10): "When it is determined there is no competition to the lowest responsive, responsible Bidder, evaluation of
other bids is not required." Core & Main has thus far been identified as responsive, and if determined by the
Department of Utility Services to be responsible, can be recommended for award.
Conclusion
Should Ferguson disagree with the denial of the protest and the bases described in this response, you may appeal
this decision to the Board of County Commissioners. To do so, you must provide written notice of your appeal
to me within seven (7) calendar days of receipt of this decision, per the protest procedure detailed in the
Purchasing Manual.
As a reminder, the cone of silence remains in effect, and will remain in effect until the Board of County
Commissioners meets to consider an award or rejection of the subject bid. Per the cone of silence policy, you
and your agents shall not communicate in any way with the Board of County Commissioners, County
Administrator or any County staff other than Purchasing personnel until that time.
Please feel free to contact me at 226-1575 or by email at jhyde@ircgov.com if you have any questions regarding
the protest procedure.
Sincerely,
Jennifer Hyde
Purchasing Manager
cc:
Mr. Mosleh Rezakhani, District Manager, Core & Main LP
Attachments:
Ferguson Protest Memo, dated May 7, 2019
133
From: Drew.Petonick(alFerauson.com
To: )ennifer Hyde
Subject: Protest of Award: Bid# 2019048
Date: Tuesday, May 07, 2019 11:23:29 PM
Importance: High
Dear Jennifer,
First, I would like to acknowledge that I submitted the flash drive with the information in the
incorrect format. I apologize for any inconvenience this may have caused you or your team.
However, this error was made in good faith and does not constitute our entire bid being rejected. In
fact, to remedy this error, would take mere minutes to correct.
Furthermore, by throwing Ferguson's bid out along with the third bidder, you will essentially be
awarding the entire Annual Bid to one unopposed bidder.
We were already sent the overall bid tab where we were low overall bidder. I understand when you
have multiple bidders, the County will pick and choose which items to award to whom. Clearly,
Ferguson was low on a significant amount of these items and would stand to be awarded a good
amount of items if our bid is not thrown out.
In summary, we feel that the reasoning for throwing Ferguson's bid out is a minor technicality and
an error made in good faith. To award the entire bid to one unopposed party is unjust and a
reckless use of tax payers money. The County is essentially choosing to pay more for a great deal of
items on the Annual Bid to the detriment of the taxpayers.
We formally request that:
1. Our bid be reinstated for consideration
or
2. All bids are rejected due to a lack of competition and the County calls for a rebid
Thank you for your time and consideration.
Sincerely,
Drew Petonick
Outside Sales
Ferguson Waterworks
1950 NW 18th St Pompano Beach, FI 33069
(954)973-8100 1 fx. (954)917-3134 1 m. (561)718-1037
drew.oetonickCcr�ferguson.com
htto://www pollardwater.com
htto://www.fergusononline.com
134
'o
Consent Agenda
Indian River County
Interoffice Memorandum
Office of Management & Budget
To: Members of the Board of County Commissioners
From: Kristin Daniels
Director, Office of Management & Budget
Date: May 29, 2019
Subject: Miscellaneous Budget Amendment 011
Description and Conditions
1. On May 7, 2019 the Board of County Commissioners approved the Sheriff's request to spend
$23,573 of State Criminal Alien Assistance Program (SCAAP) Funds. Exhibit "A" appropriates
the funding.
2. On April 11, 2017 the Board of County Commissioners approved a local Jobs Grant for Blue
Dog Business Services, LLC. Exhibit A appropriates $6,000 from General Fund/Reserve for
Contingency to fund payment # 1 for Phase I.
3. The Florida Department of Labor has invoiced the County for Unemployment Compensation in
the Recreation Department, Fire Rescue, Road & Bridge and SWDD. Exhibit "A" appropriates
$714 from MSTU/Reserve for Contingency, $453 from Emergency Services/Reserve for
Contingency, $1,100 from Transportation Fund/Reserve for Contingency and $103 from
SWDD/Landfill/Reserve for Contingency.
4. Computer Services needs to purchase an enterprise wide backup solution to replace our
currently outdated practice of backing up to tape, and instead backup to disk. In the event of a
database or server failure, restoring from disk takes a fraction of the time it would take to
restore from tape. Additionally, the proposed backup solution would back up the database
periodically throughout the day to ensure minimal disruption and data loss. Exhibit "A"
appropriates funding of $79,066 from the various departments' computer expense allocations.
Staff Recommendation
Staff recommends the Board of County Commissioners approve the budget resolution amending the
fiscal year 2018-2019 budget.
135
RESOLUTION NO. 2019-
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
AMENDING THE FISCAL YEAR 2018-2019 BUDGET.
WHEREAS, certain appropriation and expenditure amendments to the
adopted Fiscal Year 2018-2019 Budget are to be made by resolution pursuant to
section 129.06(2), Florida Statutes; and
WHEREAS, the Board of County Commissioners of Indian River County
desires to amend the fiscal year 2018-2019 budget, as more specifically set forth
in Exhibit "A" attached hereto and by this reference made a part hereof,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year
2018-2019 Budget be and hereby is amended as set forth in Exhibit "A" upon
adoption of this Resolution.
This Resolution was moved for adoption by Commissioner
, and the motion was seconded by Commissioner
and, upon being put to a vote, the vote was as follows:
Chairman Bob Solari
Vice -Chairman Susan Adams
Commissioner Peter D.O'Bryan
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
The Chairman thereupon declared this Resolution duly passed and adopted
this day of , 2019.
INDIAN RIVER COUNTY, FLORIDA
Attest: Jeffrey R. Smith Board of County Commissioners
Clerk of Court and Comptroller
By By
Deputy Clerk Bob Solari, Chairman
BY
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
COUNTY AT1 1 NEY
Resolution No. 2019 -
Budget Office Approval:
Kristin Daniels, Budget Director
Budget Amendment: 011
Entry
Number
Fund/ Department/Account Name
Account Number
Increase
Decrease
1.
Revenue
General Fund/DOJ SCAAP Grant
001033-331207
$23,573
$0
Expense
General Fund/Sheriff/Detention Center
00160086-099140
$23,573
$0
2.
Expense
General Fund/Agencies/Local Jobs Grant/Blue Dog
Business
00111015-088031
$6,000
$0
General Fund/Reserve for Contingency
00119981-099910
$0
$6,000
3.
Expense
MSTU/Recreation/Unemployment Compensation
00410872-012150
$714
$0
Emergency Services/Fire Rescue/Unemployment
Compensation
11412022-012150
$453
$0
Transportation Fund/Road & Bridge/Unemployment
Compensation
11121441-012150
$1,100
$0
SWDD/Landfill/Unemployment Compensation
41121734-012150
$103
$0
MSTU/Reserve for Contingency
00419981-099910
$0
$714
Emergency Services/Reserve for Contingency
11412022-099910
$0
$453
Transportation Fund/Reserve for Contingency
11119981-099910
$0
$1,100
SWDD/Landfill/Reserve for Contingency
41121734-099910
$0
$103
4.
Revenue
General Fund/Cash Forward -Oct 1st
001039-389040
$25,844
$0
MSTU Fund/Cash Forward -Oct 1st
004039-389040
$3,582
$0
Impact Fees/Cash Forward -Oct 1st
103039-389040
$128
$0
Rental Assistance/Cash Forward -Oct 1st
108039-389040
$640
$0
Secondary Roads/Cash Forward -Oct 1st
109039-389040
$896
$0
Transportation Fund/Cash Forward -Oct 1st
111039-389040
$8,188
$0
Emergency Services/Cash Forward -Oct 1st
114039-389040
$15,992
$0
137
Resolution No. 2019 -
Budget Office Approval:
Kristin Daniels, Budget Director
Budget Amendment: 011
Entry
Number
Fund/ Department/Account Name
Account Number
Increase
Decrease
911 Surcharge/Cash Forward -Oct 1st
120039-389040
$1,279
$0
SHIP/Cash Forward -Oct 1st
123039-389040
$384
$0
MPO/Cash Forward -Oct 1st
124039-389040
$256
$0
Beach Restoration/Cash Forward -Oct 1st
128039-389040
$512
$0
SWDD/Cash Forward -Oct 1st
411039-389040
$1,279
$0
Sandridge Golf Courser/Cash Forward -Oct 1st
418039-389040
$1,023
$0
Building Dept/Cash Forward -Oct 1st
441039-389040
$4,478
$0
Utilities/Cash Forward -Oct 1st
471039-389040
$13,433
$0
Fleet/Cash Forward -Oct 1st
501039-389040
$768
$0
Self Insurance/Cash Forward -Oct 1st
502039-389040
$256
$0
Employee Health/Cash Forward -Oct 1st
504039-389040
$128
$0
Expense
General Fund/Computer Services/Comp Service Inter -dept
Charges
00124113-036992
$25,844
$0
MSTU Fund/Planning/Comp Service Inter -dept Charges
00420515-036992
$3,582
$0
Impact Fees/Planning/Comp Service Inter -dept Charges
10320415-036992
$128
$0
Rental Assistance/Section 8/Comp Service Inter -dept
Charges
10822264-036992
$640
$0
Secondary Roads/Engineering/Comp Service Inter -dept
Charges
10924441-036992
$896
$0
Transportation Fund/Engineering/Comp Service Inter -dept
Charges
11124441-036992
$8,188
$0
Emergency Services/Fire Rescue/Comp Service Inter -dept
Charges
11412022-036992
$15,992
$0
911 Surcharge/Comm Center/Comp Services Inter -dept
Charges
12013325-036992
$1,279
$0
SHIP/Comp Services Inter -dept Charges
12322869-036992
$384
$0
MPO/Planning/Comp Services Inter -dept Charges
12420415-036992
$256
$0
Beach Restoration/Comp Services Inter -dept Charges
12814472-036992
$512
$0
SWDD/Landfill/Comp Services Inter -dept Charges
41121734-036992
$1,279
$0
138
Resolution No. 2019 -
Budget Office Approval:
Kristin Daniels, Budget Director
Budget Amendment: 011
Entry
Number
Fund/ Department/Account Name
Account Number
Increase
Decrease
Sandridge Golf Course/Comp Services Inter -dept Charges
41823672-036992
$1,023
$0
Building Dept/Comp Services Inter -dept Charges
44123324-036992
$4,478
$0
Utilities/General & Engineering/Comp Services Inter -dept
Charges
47123536-036992
$13,433
$0
Fleet/Vehicle Maintenance/Comp Services Inter -dept
Charges
50124291-036992
$768
$0
Self Insurance/Risk Management/Comp Services Inter -dept
Charges
50224613-036992
$256
$0
Employee Health/Health Insurance/Comp Services Inter -
dept Charges
50412719 -036992
$128
$0
139
May 21, 2019
Sherif,�Deryl Loar
Indian River County Sheriff's Office
The Honorable Bob Solari, Chairman
Indian River Board of County Commissioners
1801 27th Street
Vero Beach, FL 32960-3388
Re: Forfeiture Trust Fund
Dear Chairman Solari:
9141
Florida Statute 932.7055, the Florida Contraband Forfeiture Act, provides that proceeds and
interest earned from the forfeiture of real or personal property shall be used for providing
additional equipment and may not be used to meet normal operating expenses of the law
enforcement agency. These funds are the direct result of our deputies' diligent law
enforcement efforts and are derived mainly from drug related offenses. None of the funds are
derived from county tax dollars.
Additionally, the statute requires that no Tess than 25% of forfeiture proceeds within a fiscal
year must be expended or donated to support the operation of any drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood, or school resource officer
programs. The law enforcement agency has the discretion to determine which progam(s) will
receive the designated proceeds.
Pursuant to the above statute, I am requesting that $72,725 from our Law Enforcement Trust
Fund be used to purchase equipment and support the programs and agencies listed below:
$54,625 to be used for the purchase of additional Active Shooter equipment for Law
Enforcement and Corrections.
$3,000.00 will be used to support the Executive Roundtable of Indian River County, Inc. Their
mission is to identify solutions that will protect and enhance the lives of Indian River County
children, individuals, families, and seniors.
$1,000.00 will be donated to the 2-1-1 Palm Beach/Treasure Coast agency. This multi -program
agency assists people in need by providing information, referral, crisis intervention, and
community education. This agency assists in reducing our 9-1-1 call volume.
4055 41st Avenue • Vero Beach, FL 32960 • (772) 569-6700 • www.ircsheriff.org
'`®8x140
The Honorable Bob Solari, Chairman
May 21, 2019
Page 2
$1,600.00 will be used to support Crime Stoppers of the Treasure Coast to help solve crimes.
Approximately 22% of all tips result in arrests. Currently, many leads are being investigated.
$1,000.00 will go to A Child is Missing to support their high-speed telephone alert system. This
alert system is initiated within Indian River County when a child is reported missing.
$5,000.00 will go to the Mental Health Collaborative. Their mission is to establish a
continuation of care for mental health. Their goal is to increase access, decrease duplication
and facilitate community wide support of mental health issues.
$1,000.00 will be used to support the annual Florida Missing Children's Day ceremony. This
statewide ceremony honors police officers and civilians that have assisted in missing children
cases and raises statewide awareness to help prevent abduction and sexual exploitation. -
$1,000.00 will be donated to Childcare Resources of Indian River County. Their mission is to
ensure the availability and affordability of high quality early childhood and family support
programs for children of income eligible working families in Indian River County.
$2,500.00 will go to the Pastoral Association of Indian River County. The Pastoral Association
works within the community to provide guidance to address community issues. It has a
relationship with the Sheriff's Office as well as clergy within the community.
$2,000.00 will go to the Human Trafficking Coalition of the Treasure Coast. In Tight of national,
state and county trends this funding will assist in law enforcement investigations.
Please place this item under Constitutional Officers for the June 4, 2019 board agenda. If you
have any questions or require additional information, please contact me at 978-6404. Thank
you for your consideration.
Sincerely,
Deryl Loar, Sheriff
DL:nmj
cc: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
Kelly Goodwin, Comptroller
141
/ro I
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown
County Administrator
THROUGH: Stan Boling, AICP
Community Development Director
FROM: Sasan Rohani, AICP
Chief, Long -Range Planning
DATE: May 23, 2019
SUBJECT: PUBLIC HEARING CONTINUED FROM APRIL 16, 2019 BCC MEETING:
Consideration of the Disposition of County Owned Surplus Properties for Affordable
Housing
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of June 4, 2019.
BACKGROUND
At its April 16, 2019 meeting, the Board of County Commissioners (BCC) opened a public hearing and
considered the disposition of eight (8) parcels identified by staff as not designated for any specific
public use and suitable for affordable housing purposes. Consistent with Section 125.379 Florida
Statutes, the BCC considered disposing of the eight (8) properties by donation to interested non-profit
organizations for development of affordable housing units and/or by selling the properties and
depositing proceeds into the County's SHIP trust fund for affordable housing assistance. At the April
16th meeting, staff informed the BCC that at least one non-profit organization had recently expressed
interest in acquiring three (3) of the properties by donation for developing affordable units. At that
meeting, staff presented the BCC a recommendation to continue the public hearing to June 4th, allowing
staff time to coordinate with local non-profit affordable housing organizations to solicit and evaluate
any requests for donation, and present that information to the BCC at its June 4th meeting. The BCC
needs to adopt a resolution on disposition of the surplus properties by July 1, 2019.
After the April 16th BCC meeting, staff coordinated closely with local non-profit affordable housing
organizations and has new information for the BCC to consider. The BCC is now to continue the
public hearing, consider new information and any public input provided, and make a final decision on
disposition of the eight (8) identified surplus County properties.
142 1
ANALYSIS
After the April 16, 2019 BCC meeting, staff prepared a form for use by non-profit housing
organizations to formally request donation of lots from the eight (8) properties identified on the 2019
County owned surplus land list. Staff then distributed the form to local non-profit affordable housing
organizations (Habitat for Humanity, Every Dream Has a Price, Inc., Treasure Coast Homeless Services
Council, and The Housing League, Inc.), with a request submittal deadline of May 10, 2019. The only
non-profit housing organization to submit a request was Every Dream Has a Price, Inc. (EDHAP, Inc.).
EDHAP, Inc. requested three (3) lots to be donated to them to build affordable housing rental units for
extremely -low-income, very -low-income, and low-income households. In its request, EDHAP, Inc.
indicated that the units will be rentals. The surplus lots requested by EDHAP, Inc. are at the following
addresses:
1. 4255 32nd Avenue
2. 4245 32nd Avenue
3. 4205 24th Court
To allow the BCC the option to act expeditiously on EDHAP Inc.'s request, if the Board so chooses,
staff drafted a proposed agreement between the County and EDHAP, Inc. for donation of the three (3)
requested lots (see attachment #4). In addition, staff has drafted a proposed deed restriction document
to ensure proper use of the lots for affordable housing. Under the proposed agreement, EDHAP, Inc.
must build affordable housing units on the donated lots for extremely -low-income, very -low-income, or
low-income households within three (3) years of the date of each lot transfer; the units must be deed
restricted and must remain affordable in perpetuity. If the units are not built within three (3) years,
under the agreement, the donated properties will revert to the County unless the County extends the
three (3) year timeframe. The agreement has been reviewed by the County Attorney's Office, planning
staff and EDHAP, Inc.'s representatives and is acceptable to all parties.
Alternatives
With respect to the eight (8) identified surplus properties, the BCC may identify a use for the properties
and retain them or declare them surplus properties for affordable housing use. Because each of the
properties is located in a residential area and is not needed for right-of-way, drainage, utilities,
emergency services, parks/recreation, or conservation purposes, those eight (8) properties are not
conducive for any standard public use. On the other hand, there is a constant demand for affordable
housing within the county and development of affordable housing on the properties or proceeds from
the sale of the properties for increased SHIP funding will supplement the County's affordable housing
efforts. Consequently, staff supports the BCC surplusing the properties for affordable housing.
If the Board decides to surplus the subject properties, then there are four (4) options available.
1. Sell the properties and contribute the proceeds to the county's affordable housing trust fund
(SHIP Trust Fund), or
2. Sell the properties with a deed restriction that requires that the properties be developed as
permanent affordable housing, or
143 2
3. Donate the properties to non-profit housing organizations to construct affordable housing
units with deed restrictions to ensure that the properties are maintained as permanent
affordable housing, or
4. A combination of any of options 1, 2, or 3.
Because EDHAP, Inc. has demonstrated the ability in the past to develop affordable housing units on
donated surplus properties and because EDHAP, Inc. has thoroughly evaluated and requested three (3)
of the eight (8) surplus lots for development of residential units that will be affordable in perpetuity,
and because development of additional affordable units is the most direct way of addressing the
County's affordable housing needs, staff supports donation of the three (3) lots to EDHAP, Inc..
Because there has been no request for donation of the remaining five (5) lots, staff also supports selling
the five (5) remaining lots with proceeds deposited in the SHIP Trust Fund.
RECOMMENDATION
Staff recommends that the Board of County Commissioners:
1. Approve the attached resolution accepting the list of eight (8) County owned surplus properties
identified appropriate for the provision of affordable housing.
2. Donate the three (3) requested lots to EDHAP, Inc., authorize the Chairman to execute the
attached agreement for donating the three (3) lots to EDHAP, Inc., and direct the County Attorney's
Office to prepare the deed and restrictions and transfer the three (3) lots to EDHAP, Inc. with deed
restrictions.
3. Direct the purchasing division to sell the five (5) remaining surplus properties and deposit the
sale proceeds into the County's affordable housing (SHIP) trust fund.
Attachments
1. Sections 125.379 and 420.0004 of the Florida Statues
2. List and Map/Aerial Series of Proposed Surplus Properties
3. Copy of Resolution Containing List of Surplus Properties Appropriate for the Provision of
Affordable Housing
4. Agreement Between the County and Every Dream Has a Price, Inc.
F:\Community Development\COUNTY OWNED LANDS\2019\BCC STAFF REPORT affordable housing surplus land 6.4.19.doc
144 3
Title XI_
COUNTY ORGANIZATION AND
INTERGOVERNMENTAL RELATIONS
The Florida Senate
The 2012 Florida Statutes
CHAPTER 125
COUNTY GOVERNMENT
125.379 Disposition of county property for affordable housing.—
VIEW ENTIRE CHAPTER
(1) By July 1, 2007, and every 3 years thereafter, each county shall prepare an inventory list of all real
property within its jurisdiction to which the county holds fee simple title that is appropriate for use as
affordable housing. The inventory list must include the address and legal description of each such real
property and specify whether the property is vacant or improved. The governing body of the county
must review the inventory list at a public hearing and may revise it at the conclusion of the public
hearing. The governing body of the county shall adopt a resolution that includes an inventory list of such
property following the public hearing.
(2) The properties identified as appropriate for use as affordable housing on the inventory list adopted
by the county may be offered for sale and the proceeds used to purchase land for the development of
affordable housing or to increase the local government fund earmarked for affordable housing, or may
be sold with a restriction that requires the development of the property as permanent affordable
housing, or may be donated to a nonprofit housing organization for the construction of permanent
affordable housing. Alternatively, the county may otherwise make the property available for use for the
production and preservation of permanent affordable housing. For purposes of this section, the term
"affordable" has the same meaning as in s. 420.0004(3).
History.—s. 1, ch. 2006-69.
ATTACHMENT 1
145
RESOLUTION NO. 2019-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA APPROVING THE LIST OF COUNTY OWNED
PROPERTIES APPROPRIATE FOR THE PROVISION OF AFFORDABLE HOUSING
AND PROVIDING FOR THE DISPOSITION OF THOSE PROPERTIES
WHEREAS, Section 125.379, Florida Statutes, states that by July 1, 2007, and
every 3 years thereafter, each county shall prepare an inventory list of all real property
within its jurisdiction to which the County holds fee simple title that is appropriate for
use as affordable housing; and
WHEREAS, in 2007, 2010, 2013, and 2016 the County prepared a list of surplus
properties and disposed of such properties for affordable housing purposes in accordance
with Section 125.379, Florida Statutes; and
WHEREAS, county staff has compiled a 2019 list of the 523 properties currently
owned by the County and has identified the designated use for each of those properties;
and
WHEREAS, county staff has determined that only eight (8) of the properties on
the list are available for surplus and are appropriate for the provision of affordable
housing.
NOW THEREFORE, BE IT RESOLOVED by the Board of County Commissioners of
Indian River County, Florida that:
Section 1.
The above recitals are ratified in their entirety.
Section 2.
The Board of County Commissioners hereby adopts the attached list of county owned
surplus properties which are appropriate for the provision of affordable housing
146
RESOLUTION NO. 2019 -
(Appendix "A") and directs the attorney's office to transfer the three (3) lots indicated on
the list to Every Dream Has a Price, Inc. with deed restrictions, and directs purchasing
division staff to sell the remaining properties and contribute the sale proceeds to the
county's affordable housing (SHIP) trust fund for the provision of affordable housing
through the county's existing established affordable housing program.
The foregoing resolution was offered by Commissioner , and
seconded by Commissioner , and being put to a vote, the vote was
as follows:
Bob Solari, Chairman
Susan Adams, Vice Chairman
Tim Zorc, Commissioner
Peter O'Bryan, Commissioner
Joseph E. Flescher, Commissioner
The Chairman thereupon declared the resolution duly passed and adopted this 6th day of
June 2019.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
BY:
Bob Solari, Chairman
ATTEST BY:
Jeffrey Smith, Clerk of Circuit Court and Comptroller
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
BY:
William K. DeBraal, Deputy County Attorney
APPROVED AS TO PLANNING MATTERS
Stan Boling, AICP, Community Development Director
F:\Community Development\COUNTY OWNED LANDS\2019\Resolution affordable housing surplus land 2019.doc
147
RESOLUTION NO. 2019
Recommendation for
Disposition of the
County Surplus Lands
Should be sold and
proceeds deposited in the
SHIP trust fund
Should be sold and
proceeds deposited in the
SHIP trust fund
Should be sold and
proceeds deposited in the
SHIP trust fund
Should be sold and
proceeds deposited in the
SHIP trust fund
Should be donated to
EDHAP
Should be donated to
EDHAP
Should be donated to
EDHAP
'Should be sold and
proceeds deposited in the
SHIP trust fund
Comments
Tax Deed -No Access
Tax Deed - Buildable
Escheatment Property - Buildable
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Impact Fee Credit
$7,560.00 (Home Demolitioned)
$7,560.00 (Home Destroyed by Fire)
$7,560.00 (Home Demolitioned)
$7,560.00 (Home Demolitioned)
v01
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0
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0
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v
0
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$7,560.00 (Home Demolitioned)
Current Use
Vacant Lot / No Access
Vacant Lot
Vacant Lot
Vacant Lot
Vacant Lot
Vacant Lot
Vacant Lot
Vacant Lot
Site Address
4887 34th Avenue
4845 33rd Avenue
3985 46th Place
4246 28th Avenue
4255 32nd Avenue
4245 32nd Avenue
4205 24th Court
840 8th Court SW
Parcel ID
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LL
NOTE: If there is a demolition lien on a property or finalized lien amount set by the Code Enforcement Board, these liens must be paid as part of the sale.
AGREEMENT BETWEEN INDIAN RIVER COUNTY
AND
EVERY DREAM HAS A PRICE, INC.
FOR
DONATION OF SURPLUS COUNTY OWNED LANDS
This Agreement for Donation of Surplus County -Owned Lands ("Agreement") is made
and entered as of this 4th day of June, 2019 ("Effective Date"), by and between Indian River
County, a political subdivision of the State of Florida ("County"), and Every Dream Has a Price,
Inc., a Florida not-for-profit corporation ("Applicant").
BACKGROUND RECITALS:
WHEREAS, County, pursuant to the requirements of Section 125.379, Florida Statutes,
prepared a list of County -owned land appropriate for the provision of affordable housing; and
WHEREAS, County, on June 4, 2019, following a duly noticed public hearing, adopted
Resolution 2019- , finding that eight (8) County -owned parcels, as set forth therein, were
appropriate for the provision of affordable housing; and
WHEREAS, County agreed to donate the parcels to non-profit housing organizations for
the construction of rental units for extremely -low-income, very -low-income, and low-income
households; and
WHEREAS, Applicant is a Florida non-profit corporation and a corporation organized
exclusively for charitable, religious, literary, scientific, and educational purposes as set forth in
section 501(c)(3) of the Internal Revenue Code of 1986, as amended ("Section 501(c)(3) Entity"),
and specifically organized for the purpose of building, rehabbing, and revitalizing homes and/or
rental units for very -low --income and low-income households; and
WHEREAS, Applicant has formally requested that the County donate the parcels shown
in Exhibit "A" attached hereto and made a part hereof (each such parcel herein referenced as a
"Lot") to Applicant for the construction of rental units for extremely -low-income, very -low-income,
and low-income households; and
WHEREAS, Applicant has submitted its qualifications demonstrating its ability to
construct affordable rental units on the donated parcels.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, County and Applicant agree as follows:
ARTICLE 1 GENERAL REQUIREMENTS
1.1. Applicant shall construct and complete, through the receipt of a Certificate of
Occupancy, one or more affordable housing rental units on each Lot or combination of Tots
as permitted by the zoning of each Lot, within three (3) years of the date of the deed of
conveyance of the Lots to Applicant. If a Certificate of Occupancy is not issued for any of
the single family residences or duplexes on any Lot within the referenced 3 year timeframe,
the title to any such Lot shall revert to the County unless an extension of the three (3) year
1l Page
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time frame is approved by the Indian River County Board of County Commissioners at a
regularly scheduled meeting thereof.
1.2. With respect to the Lots, Applicant shall, consistent with SHIP program Rule 63-37, Florida
Administrative Code ("F.A.C.") verify the income of all original and subsequent
applicants/renters and qualify only those applicants/renters whose incomes conform to SHIP
approved low-income, very -low-income, or extremely -low-income household criteria.
1.3. The rental amounts for each rental unit to be built on any Lot shall not exceed the maximum
rent amount for Indian River County as identified in the most recent Rent Schedule by Number
of Bedrooms in Unit published by the Florida Housing Finance Corporation ("FHFC").
1.4. By April 1st of each year during the term of this Agreement, Applicant shall submit an annual
report to the County Community Development Department indicating progress on utilization of
the Lots. Once the rental units/homes are constructed and occupied, the annual report shall
provide information as to the name of the tenant renting each unit; the total number of
household members occupying the unit; the gross household income per rental unit; and
the amount of rent that is charged.
1.5. All appropriate building permits must be obtained for construction of rental housing units on
the Lots [each such Lot as improved with the residential rental dwelling herein referenced as
"Property"]. County agrees to use its best efforts to expedite the review and permitting of
affordable housing rental units being built by Applicant.
1.6. County shall convey each Lot to Applicant by County Deed. Prior to conveyance, County
will record covenants running with the land /deed restrictions to ensure that the Lots and each
Property are permanently used for affordable rental housing, as such term is defined in
Florida Statutes section 420.0004(3). The deed restrictions will also prohibit any Property
from being rented: (a) at a rent that causes the household's monthly housing costs to exceed
thirty percent (30%) of the annual Adjusted Gross Income for a household that is Extremely -
Low -Income, Very -Low -Income, or Low -Income (as such terms are defined in Florida
Statutes section 420.0004); or (b) to a renter who is not eligible due to his or her household
income exceeding the thresholds set forth in Florida Statutes section 420.0004 for Extremely -
Low -Income, Very -Low -Income, or Low -Income (as such terms are defined in Florida
Statutes section 420.0004) households. The Applicant acknowledges and agrees that the
Lots are, by statute, intended to be used for the construction of permanent affordable rental
housing and the deed restrictions may be released only by a written instrument in recordable
form, as more specifically set forth in such deed. The Applicant shall pay the costs of: (a)
documentary stamps on the deed of conveyance, and (b) recording the deed of conveyance.
1.7. Applicant shall ensure that appropriately licensed persons, as applicable, construct or
supervise the construction of the rental housing units built on the Lots. Applicant shall hold
County harmless from any claim of lien filed under Chapter 713, Florida Statutes by any
contractor, subcontractor or any other person or entity performing work or supplying materials
on behalf of Applicant.
1.8. Applicant expressly acknowledges and agrees that: (a) it has inspected the Lots and
accepts the same As Is, Where Is in the condition existing as of the Effective Date, together with
all defects, latent and patent, if any; (b) County has made no representations or warranties of
any nature whatsoever regarding the Lots, including, without limitation, title, the physical
conditions of the Lots; any improvements located thereon; the availability of utilities;
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or the suitability of the Lots for Applicant's intended use; (c) Applicant is entering into this
Agreement based on its own independent investigation of the Lots and has satisfied itself as
to the general and local conditions, particularly those bearing on the availability of water,
sewer, electric power, communications facilities, and road access; and (d) the County
assumes no responsibility or obligation to provide any facilities of any nature whatsoever at
the Lots and/or in connection with the construction of the housing units to be constructed
thereon.
1.9. Applicant expressly acknowledges and agrees that it shall be solely responsible to obtain
water, sewer, electric power, telephone, and television utilities for the Lots, including any
associated security deposit or initial set-up charges.
1.10. Applicant acknowledges and agrees that is has the sole responsibility to pay any and all
ad valorem taxes levied or assessed against the Lots, while the Lots are owned by the
Applicant including any special assessments imposed on or against the Lots and/or a Property
for the construction or improvement of public works, and shall pay the same when due, unless
exempt.
ARTICLE 2 DEFINITIONS
2.1. County and Applicant agree that the definitions in SHIP Program Rule 67-37 F.A.C; Florida
Statutes Chapter 420; and the County's Local Housing Assistance Plan, as any of the foregoing
are amended from time to time, apply to terms used in this Agreement. Any term defined in the
SHIP Program Rules and not otherwise defined in this Agreement shall have the meaning set
forth in the foregoing Statutes and Rules or as amended by the State of Florida through SHIP
Program memoranda.
ARTICLE 3 COMPLIANCE WITH LAWS
3.1. Applicant shall maintain its existence as a not-for-profit corporation under the applicable
laws of the State of Florida and its qualification as a Section 501(c)(3) Entity during the term of
this Agreement. Applicant acknowledges and agrees that, in the event (a) Applicant loses its
status as Section 501(c)(3) Entity; or (b) Applicant dissolves its corporate existence, Applicant
shall promptly notify County. If either of the foregoing events occur prior to rental of any
Property, then all right, title and interest of Applicant in and to the Lots shall automatically
terminate and be rendered null and void, and all right, title and interest in and to the Lots shall
automatically vest in Indian River County, a political subdivision of the State of Florida. If either
of the foregoing events occur after rental of any Property Applicant shall transfer title to the
Property to another Section 501(c)(3) Entity specifically organized for the purpose of building,
rehabbing, and revitalizing homes and/or rental units for extremely -low-income, very -low-
income, and low-income households.
3.2. Applicant shall comply with all applicable Federal, State and local laws in its
performance under this Agreement, including, without limiting the generality of the foregoing,
all regulations applicable to the SHIP Program found in Chapter 67-37, Florida Administrative
Code; Section 420 Part VII, Florida Statutes; and the Indian River County Local Housing
Assistance Plan, as any or all of the foregoing are amended from time to time.
31 Page.
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3.3 Applicant understands and agrees that the use of the Lots must comply with all state and
local regulations applicable to construction of rental unit residential dwellings.
3.4 The County and the Applicant acknowledge and agree that the clauses in this Agreement
with respect to reversion of the Lots are governed by the exception found in Florida Statutes
section 689.18(5):"Any and all conveyances of real property in this state heretofore or
hereafter made to any governmental, educational, literary, scientific, religious, public utility,
public transportation, charitable or nonprofit corporation or association are hereby excepted
from the provisions of this section [reverter or forfeiture provisions of unlimited duration in the
conveyance of real estate]."
ARTICLE 4 PROJECT AND PUBLIC RECORDS COMPLIANCE
4.1. Applicant covenants to maintain complete and accurate project records; building inspection
and site monitoring reports; and any other documentation necessary or required to assure
compliance with this Agreement (the foregoing herein collectively "Records"); and to retain all
such Records for five years after the Certificate of Occupancy is issued for the last new rental
housing unit constructed under this Agreement. Applicant shall maintain and retain, at its usual
place of business, all required Records to demonstrate compliance with this Agreement and
the County's Local Housing Assistance Plan. Records must be kept for each Lot; Property; and
each household assisted to demonstrate that each household assisted is in compliance with
County's Local Housing Assistance Plan.
4.2 Public Record Compliance
A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. Every
Dream Has a Price, Inc. shall comply with Florida's Public Records Law. Specifically, Every
Dream Has a Price shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided
by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if Every Dream Has a Price, Inc. does
not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of Every Dream Has a Price, Inc. or keep and maintain public records required by
the County to perform the service. If Every Dream Has a Price, Inc. transfers all public records
to the County upon completion of the contract, Every Dream Has a Price, Inc. shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If Every Dream Has a Price, Inc. keeps and maintains public records
upon completion of the contract, Every Dream Has a Price, Inc. shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the County, upon request from the Custodian of Public Records, in a format that is compatible
with the information technology systems of the County.
4I Page
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B. IF EVERY DREAM HAS A PRICE, INC. HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO EVERY
DREAM HAS A PRICE, INC. DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
(772) 226-1424
publicrecords( ircgov.com
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 32960
C. Failure of Every Dream Has a Price, Inc. to comply with these requirements shall be a
material breach of this Agreement.
ARTICLE 5 EVALUATION AND MONITORING
5.1. Applicant agrees that County may carry out periodic monitoring and evaluation activities
as determined necessary by County. Applicant agrees to furnish information, reports, files, and
Records upon request to County or its designees, and make copies and/or transcriptions of
such records and information, as is determined necessary by County.
5.2. County, the State, or any of their duly authorized representatives, upon giving five (5) days
notice to Applicant, shall at all times have the right and option to monitor, inspect, audit, and
review Applicant's compliance with this Agreement. All of the above mentioned entities shall
have the right to inspect any and all Records, books, documents, or papers of Applicant in
connection with this Agreement for the purpose of making audit examinations, excerpts, and
transcriptions.
5.3. Applicant agrees that continuation of this Agreement is dependent upon satisfactory
monitoring and evaluation of activities and timely completion of the project according to the
terms of this Agreement.
ARTICLE 6 NON-DISCRIMINATION CERTIFICATE
6.1. In connection with its performance under this Agreement, Applicant certifies that no
person shall be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination in connection with, any application for rental of the homes to be
built on the Lots because of race, creed, color, national origin, gender, familial status,
handicap, religion, or age.
51 Page
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ARTICLE 7 INDEPENDENT CONTRACTOR
7.1. It is specifically acknowledged and agreed by the parties hereto that the Applicant is and
shall be, in the performance of all activities under this Agreement, an independent contractor,
and not an employee, agent, or servant of the County. All persons engaged in any of the
activities or services performed pursuant to this Agreement shall at all times, and in all places,
be subject to the Applicant's sole direction, supervision, and control, and in all respects the
Applicant's relationship and the relationship of its employees to the County shall be that of an
independent contractor performing solely under the terms of this Agreement and not as
employees, agents, or servants of the County.
ARTICLE 8 PUBLIC ENTITY CRIMES; DISCLOSURE OF RELATIONSHIPS
8.1. Pursuant to Florida Statutes Section 287.133(2)(a), all Bidders are hereby notified that
a person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity (defined as the State of Florida, any of its departments
or agencies, or any political subdivision); may not submit a bid, proposal, or reply on a
contract with a public entity for the construction or repair of a public building or public work;
may not submit bids, proposals, or replies on leases of real property to a public entity; may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under
a contract with any public entity; and may not transact business with any public entity in
excess of the threshold amount provided in Florida Statutes Section 287.017 for
CATEGORY TWO [currently $35,000] for a period of 36 months from the date of being
placed on the convicted vendor list. A "public entity crime" means a violation of any state or
federal law by a person with respect to and directly related to the transaction of business
with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any bid, proposal, reply, or contract for goods or
services, any lease for real property, or any contract for the construction or repair of a public
building or public work, involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
8.2. Pursuant to Section 105.08 of The Code of Indian River County, prior to signing this
Agreement, the Applicant shall complete and return a duly notarized "Disclosure of
Relationships" in the form set forth on Exhibit "B" attached hereto and made a part hereof.
ARTICLE 9 REMEDIES; NO ASSIGNMENT
9.1. Applicant acknowledges that the County is donating the Lots pursuant to Florida Statutes
section 125.379 for the construction of permanent affordable rental housing. Accordingly, the
parties acknowledge and agree that the County's remedy for breach of this Agreement by
Applicant shall be as follows:
(a) Any use of any Lot and/or any Property by Applicant in violation of this Agreement
shall result in reversion of the Lot and whatever that has been built on this lot to the County and
Applicant shall, immediately upon request of County, execute and record a Quitclaim Deed
conveying such Lot to the County;
(b) Any other default by Applicant under this Agreement that remains uncured for 30 days
following notice thereof from the County to the Applicant shall be cause for the County to declare
this Agreement in default and, thereafter, the Applicant shall be removed from the lists of: (i)
Wage
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(c) eligible recipients of, and may not apply for, donation of future surplus lots; and (ii)
eligible purchasers of future surplus Tots, all of the foregoing as contemplated to occur pursuant
to Florida Statutes section 125.379 in 2018.
9.2. No Assignment. Applicant shall not in any manner, assign, transfer, mortgage, pledge,
encumber, or otherwise convey an interest in this Agreement or any part hereof (any one of
the foregoing events hereinafter referenced as an "Assignment of the County, which consent
shall not be unreasonably delayed, conditioned, or withheld. Any such attempted Assignment
without County approval shall be null and void."), without the prior written consent
ARTICLE 10 TERMINATION
TERMINATION IN REGARDS TO F.S. 287.135: EVERY DREAM HAS A PRICE, INC. certifies
that it and those related entities of EVERY DREAM HAS A PRICE, INC. as defined by Florida
law are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s.
215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this
agreement is for goods or services of one million dollars or more, EVERY DREAM HAS A
PRICE, INC. certifies that it and those related entities of EVERY DREAM HAS A PRICE, INC.
as defined by Florida law are not on the Scrutinized Companies with Activities in Sudan List or
the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created
pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations
in Cuba or Syria.
OWNER may terminate this Contract if EVERY DREAM HAS A PRICE, INC. is
found to have submitted a false certification as provided under section 287.135(5), Florida
Statutes, been placed on the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been
engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida
Statutes.
OWNER may terminate this Contract if EVERY DREAM HAS A PRICE, INC.,
including all wholly owned subsidiaries, majority-owned subsidiaries, and parent companies
that exist for the purpose of making profit, is found to have been placed on the Scrutinized
Companies that Boycott Israel List or is engaged in a boycott of Israel as set forth in section
215.4725, Florida Statutes.
ARTICLE 11 MISCELLANEOUS
10.1. This Agreement shall be construed according to the laws of the State of Florida. Venue
for any lawsuit brought by either party against the other party or otherwise arising out of
this Agreement shall be in Indian River County, Florida, or, in the event of federal
jurisdiction, in the United States District Court for the Southern District of Florida..
10.2. This Agreement incorporates and includes all prior and contemporaneous negotiations,
correspondence, conversations, agreements or understandings applicable to the matters
contained herein and the parties agree that there are no commitments, agreements, or
understandings of any nature whatsoever concerning the subject matter hereof that are not
contained in this document. Accordingly, it is agreed that no deviation from the terms hereof
shall be predicated upon any prior or contemporaneous representations or agreements, whether
71 Page
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oral or written. No alteration, change, or modification of the terms of this Agreement shall be
valid unless made in writing and signed by the Applicant and the County.
10.3. If any term or provision of this Agreement, or the application thereof to any person or
circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this
Agreement, then the application of such term or provision to persons or circumstances other
than those as to which it is held invalid or unenforceable shall not be affected, and every other
term and provision of this Agreement shall be deemed valid and enforceable to the extent
permitted by law.
10.4. The Applicant shall not pledge the County's credit or make it a guarantor of payment or
surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness.
10.5. Except as otherwise expressly provided herein, each obligation in this Agreement to be
performed by Applicant shall survive the termination or expiration of this Agreement.
10.6. The headings of the sections of this Agreement are for the purpose of convenience only,
and shall not be deemed to expand, limit, or modify the provisions contained in such Sections.
All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine
or neuter, singular or plural, as the identity of the party or parties may require. The terms
"hereof', "hereby", "herein", "hereto", and similar terms, refer to this Agreement
10.7. If any legal action or other proceeding is brought for the enforcement of this Agreement or
because of an alleged dispute, breach, default, or misrepresentation in connection with any
provisions of this Agreement, each party shall bear its own costs.
10.8. The Applicant shall comply with the applicable provisions of Chapter 119, Florida Statutes
(Public Records Law) in connection with this Agreement.
10.9. This Agreement may be executed in one or more counterparts, each of which shall be
deemed to be an original copy and all of which shall constitute but one and the same instrument.
10.10. The Background Recitals are true and correct and form a material part of this
Agreement.
10.11. Any notices required or allowed hereunder shall be in writing and given by certified
mail, return receipt requested, or in person with proof of delivery, to the addresses below, or
such other address as either party shall have specified by written notice to the other party
delivered in accordance herewith:
APPLICANT: Julianne Price, President
COUNTY:
Every Dream Has a Price, Inc.
2179 10th Avenue
Vero Beach, FL 32960
Indian River County Community Development Director
1801 27th Street
Vero Beach, FL 32960
10.12. The County and the Applicant mutually represent and warrant to each other that there are
no brokers involved in this transaction.
10.13. Time shall be of the essence of the obligations of the parties under this Agreement
8IPage
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their
respective names as the date first set forth above.
Attest: Jeffrey R. Smith, Clerk INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
By
Deputy Clerk
By
Bob Solari, Chairman
BCC approval date:
Approved:
Jason Brown County Administrator
Approved as to form and legal sufficiency:
Dylan Reingold, County Attorney
WITNESSES:
sign By
print name
sign Date:
print name
91Page
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EXHIBIT A * Donated Lots
1.1. Applicant shall construct and complete, through the receipt of a Certificate of Occupancy, one
or more affordable housing rental units on each Lot as permitted by the zoning of each Lot, within
three (3) years of the date of the deed of conveyance of the Lots to Applicant. If a Certificate of
Occupancy is not issued for any of the single family residences on any Lot within the referenced 3
year timeframe, the title to any such Lot shall revert to the County unless an extension of the three
(3) year time frame is approved by the Indian River County Board of County Commissioners at a
regularly scheduled meeting thereof.
3.1. Applicant shall maintain its existence as a not-for-profit corporation under the applicable laws of
the State of Florida and its qualification as a Section 501(c)(3) Entity during the term of this
Agreement. Applicant acknowledges and agrees that, in the event (a) Applicant loses its status as
Section 501(c)(3) Entity; or (b) Applicant dissolves its corporate existence, Applicant shall promptly
notify County. If either of the foregoing events occur prior to rental of any Property, then all right, title
and interest of Applicant in and to the Lots shall automatically terminate and be rendered null and
void, and all right, title and interest in and to the Lots shall automatically vest in Indian River County,
a political subdivision of the State of Florida. If either of the foregoing events occur after rental of any
Property Applicant shall transfer title to the Property to another Section 501(c)(3) Entity specifically
organized for the purpose of building, rehabbing, and revitalizing homes and/or rental units for very -
low -income and low-income households.
9.1. Applicant acknowledges that the County is donating the Lots pursuant to Florida Statutes section
125.379 for the construction of permanent affordable rental housing. Accordingly, the parties
acknowledge and agree that the County's remedy for breach of this Agreement by Applicant shall be
as follows:
(a) Any use of any Lot and/or any Property by Applicant in violation of this Agreement shall
result in reversion of the Lot and whatever has been built on the lot to the County and Applicant.
shall, immediately upon request of County, execute and record a Quitclaim Deed conveying such
Lot to the County;
Lots to be donated to Every Dream Has a Price, Inc.
101 Page.
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Address
Tax ID#
Legal Description
#1
4255 32nd
Avenue
32392700005000000021.0
REEDWOOD SUB — N '/ OF LOT 21
PBI 3-83
#2
4245 32nd
Avenue
32392700005000000021.1
REEDWOOD SUB — S 1/2 OF LOT 21
PBI 3-83
#3
4205 24th
Court
32392600000300000022.1
COM AT SE COR OF ANNA GRAY
BATTLE TR, RUN W ALONG S LINE
OF SAID TR, 712.89 FT, TH NLY
ALONG UNDEDICATED RD WAY
70.03 FT TO POB, TH W & PARALLEL
TO SAID S LINE OF TR, 60 FT, TH N
35 FT, TH E & PARALLEL TO S LINE
OF TR, 60 FT, TH S 35 FT TO POB.
101 Page.
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Exhibit B. Disclosure of Relationships
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted with that certain Agreement for Donation of Surplus
County -Owned Lands
1. This sworn statement is submitted by:
(Name of entity submitting sworn statement)
whose business address is:
and
(if applicable) its Federal Employer Identification Number (FEIN) is
2. My name is.
(Please print name of individual signing)
And my relationship to the entity named above is
3. In understand that an "affiliate" as defined in Section 105.08, Indian River County
Code, means:
The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the
management of the entity.
4. I understand that the relationship with a County Commissioner or County employee
that_must be disclosed is as follows:
Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew,
niece, husband, wife, father-in-law, mother-in-law, daughter-in-law, son-in-law,
brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter,
step -brother, stepsister, half-brother, half-sister, grandparent or grandchild.
5. Based on information and belief, the statement which I have marked below is
true in relation to the entity submitting this sworn statement. [Please indicate
which statement applies.]
Neither the entity submitting this swom statement, nor any officers,
directors, executives, partners, shareholders, employees, members, or agents
who are active in
management of the entity, have any relationships as defined in Section 105.08, Indian
River County Code, with any County Commissioner or County employee.
The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
management of the entity have the following relationships with a County Commissioner or
County employee:
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159
(signature)
(date)
STATE OF: FLORIDA
COUNTY OF: INDIAN RIVER
The foregoing instrument was acknowledged before me this
day of 20
by of who is
personally known to me or has produced as
identification.
Notary Public Name (affix seal)
Notary Public Signature
My Commission Expires:
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160
Name of Affiliate
or Entity
Name of County
Commissioner or employee
Relationship
1.
2.
3.
4.
5.
6.
7.
8.
(signature)
(date)
STATE OF: FLORIDA
COUNTY OF: INDIAN RIVER
The foregoing instrument was acknowledged before me this
day of 20
by of who is
personally known to me or has produced as
identification.
Notary Public Name (affix seal)
Notary Public Signature
My Commission Expires:
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160
2019 List of the
Recommendation for
Disposition of the
County Surplus Lands
Should be sold and
proceeds deposited in
the SHIP trust fund
Should be sold and
proceeds deposited in
the SHIP trust fund
Should be sold and
proceeds deposited in
the SHIP trust fund
Should be sold and
proceeds deposited in
the SHIP trust fund
Should be donated to
EDHAP
Should be donated to
EDHAP
Should be donated to
EDHAP
Should be sold and
'proceeds deposited in
the SHIP trust fund
Comments
Escheatment Tax Deed - No Access
Escheatment Tax Deed - Buildable
Escheatment Tax Deed - Buildable
Escheatment Tax Deed - Buildable
Escheatment Tax Deed Buildable
Escheatment Tax Deed - Buildable
Escheatment Tax Deed - Buildable
Escheatment Tax Deed - Buildable
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Site Address
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4845 33rd Avenue
3985 46th Place
4246 28th Avenue
4255 32nd Avenue
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840 8th Court SW
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ATTACHMENT 2
F:\Community Development\COUNTY OWNED LANDS\2019\2019 list of IRC surplus properties - updated 5.10.19
COUNTY OWNED PROPERTY FOR SURPLUS (2019)
INDIAN RIVER COUNTY, FLORIDA
MAP BOOK DATE: March 13, 2019
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ion)
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION
REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION
Any organization or individual wishing to address the Board of County Commission shall complete this
form and submit it to the Indian River County Administrator's Office.
PUBLIC DISCUSSION INFORMATION
t•
Indian River County Code Section 102.04(10)(b): as a general rule, public discussion
items should be limited to matters on which the commission may take action
Indian River County Code Section 102.07(2): limit remarks to three minutes unless
additional time is granted by the commission
NAME OF INDIVIDUAL OR ORGANIZATION: Peyton Fecca & Andrew Cassera (Vero Beach HS -Students)
ADDRESS: 1707 16th Street
PHONE: 772-584-2344 & 772-321-8724
SUBJECT MATTER FOR DISCUSSION: TNR -Community Cats of Indian River County
IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED?
IS THIS AN APPEAL OF A DECISION
WHAT RESOLUTION ARE YOU None
REQUESTING OF THE COMMISSION?
xx
YES
YES
xx
NO
NO
ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED?
WHAT FUNDS OR ACTIVITIES ARE None
REQUIRED TO MEET THIS REQUEST?
YES
xx
NO
Transmitted to Administrator Via:
Interactive Web Form
E -Mail
Hand Delivered
Phone
COUNTY ADMINISTRATOR: Jason E. Brown
MEETING DATE: June 4th, 2019
F:\County Admin \ExecAsst\AGENDA \Public Discussion Items Form.doc
171
/cCI
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
THROUGH: Stan Boling, AICP; Community Development Director
THROUGH: John W. McCoy, AICP; Chief, Current Development
FROM: Ryan Sweeney; Senior Planner, Current Development.
DATE: May 21, 2019
SUBJECT: Notice of Two Scheduled Public Hearings for Upcoming Board Meeting
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of June 4, 2019.
DESCRIPTION AND CONDITIONS:
Please be advised that the following public hearing items have been scheduled for Board consideration:
June 11, 2019:
1. Consideration of a County -Initiated Land Development Regulation (LDR) Amendment to
Chapter 926 Regarding Changes to Palm Credits for Canopy Trees [Legislative]
2. Consideration of a Request by Gary Middleton to Amend Land Development Regulation (LDR)
Chapter 971 (Regulations for Specific Land Uses) by Changing the Maximum Building Height
for Self -Service Storage Facilities in the CG, General Commercial Zoning District [LDRA-19-
07-02 / 2019020125-83919] [Legislative]
RECOMMENDATION:
The referenced public hearing items are provided for the Board's information. No action is needed at
this time.
172
C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@BOODE85 D\@BCL@BOODE85 D.docx
1
DEPARTMENTAL MATTERS
INDIAN RIVER COUNTY
MEMORANDUM
To: Jason Brown
County Administrator
From: Suzanne Boyll'°
Human Resources Director
Date: May 23, 2019
Subject: Approval of Time and Attendance Software — Kronos Workforce Ready and
Workforce Accruals
Background
Currently, hours worked by employees of Indian River County are reported and tracked on paper
time sheets which are prepared by department/division time keepers who manually calculate
hours worked, compute overtime, report sick and vacation leave taken, and enter hours worked
details into payroll system to generate the hours to be paid. Some areas use time clocks and time
cards to reflect clock in and clock out times and time keepers manually add up hours worked.
The completed time records are forwarded to supervisors, managers, and department heads,
approved and submitted to payroll. A substantial amount of paperwork and labor is involved in
generating biweekly payroll and preparing paychecks for employees.
Due to the manual process, payroll staff audits time sheets to identify entry errors or
miscalculations and identify necessary corrections. This is also a manual audit process that is
labor intensive. Errors in the time keeping process are not uncommon due to the manual
processes. When payroll errors are identified, any corrections are made on subsequent
paychecks. Some example of errors include:
• Overpayment or underpayment of hours worked
• Paid leave not being charged or being charged incorrectly
• Hours worked being incorrectly recorded on a different employee's record resulting in
both underpayment of wages to an employee and overpayment of wages to another
employee
In order to improve the accuracy of the payroll process, funding was approved for a time and
attendance system in the FY2018/2019 budget.
Time and Attendance Software Criteria
Critical to the selection of a time and attendance system is the need for the system to integrate
with our MUNIS Financial System and handle complex work and pay rules for both union and
non-union employees working varying employee schedules. The system would need to be
173
flexible in order to meet the needs of a diverse work group and have a proven track record of
working with MUNIS and completing successful integrations. Strong customer service and
technology support is also essential.
The recommended system would also need to provide for an online approval process for leave
requests, eliminating the need to submit paper leave requests. Employees would be able to view
leave accruals, and request time off, and managers would be able to view scheduling and other
time off requests to make informed staffing decisions. Approved leave is automatically recorded
on the employee time and attendance records without the need to hand key time off.
Hours worked would be automatically captured via time clock, web entry, and mobile
applications. The work and pay rules for each employee group would be programmed into the
system to automatically calculate pay types and generate accurate hours worked for payment of
wages, eliminating errors associated with manual calculations and data entry.
Additionally, an automated system would allow for the ability to identify labor costs associated
with emergency events or special projects. This would improve the process of filing for
reimbursement from FEMA in the event of an eligible disaster.
Preferred Vendor under US Communities Contract
Human Resources solicited input from other MUNIS customers regarding successful time and
attendance systems and determined that the Kronos Workforce Ready and Workforce Accruals
system had a proven track record, excellent customer service, and would be able to meet our
needs and integrate with MUNIS.
A proposal from Kronos was requested. Purchasing Manager Jennifer Hyde was able to confirm
that Kronos pricing was consistent with an existing US Communities contract 18-6390. The
implementation cost would be $16,250 (one-time fee) and the recurring annual costs would be
$34,398 (based on 650 employees). Pricing would be fixed for 5 years and subsequent renewals
would not exceed the US Communities contract in place at the time of renewal. The agreement
would exclude Emergency Services who already has scheduling and time and attendance
software through Fire Manager. Emergency Services will work towards utilizing Fire Manager to
calculate hours worked and generate an import into MUNIS rather than hand keying exceptions.
There will be additional costs for time clocks with pricing ranging from $2,000 to $2,500 per dock.
The number of time and type of clocks will be dependent upon division needs. Clocking in via
computer web browser or mobile app will also be available with no equipment costs.
Kronos is an established provider of workforce management software solutions and has
extensive experience with implementing and integrating with MUNIS. The Kronos Workforce
Ready/Workforce Accruals is a cloud based SAS solution that is accessible through a web based
browser. Computer Services has reviewed the proposal and Kronos meets their security
requirements.
174
Funding
The first year costs are estimated to be $50,648 and include a one-time implementation cost of
$16,250. Sufficient funds are budgeted in the FY18/19 budget in the General Fund Human
Resources Software Account 001-203-513-068003 for the time and attendance system.
Recurring annual costs will be based on the actual number of employees and invoiced monthly.
The current estimated recurring cost of $34,398 is based on 650 employees for Kronos Workforce
Ready and Workforce Accruals time and attendance solution and will be budgeted in future
budgets. Although the specific number of time clocks has not been determined, time clocks will
be funded out of the individual departments.
Recommendation
Staff recommends and respectfully requests the Board of County Commissioners approve the
recommendation for a time and attendance and accruals solution provided by Kronos under the
US Communities Contract 18-6390 for a period of five (5) years with a rate guarantee and the
ability to renew the agreement at an amount not to exceed the US Communities Contract that is
in place at the time of renewal and authorize the Chairman of the Board to sign the agreement
upon review and approval by the County Attorney.
175
KRONOS°
Quote#: Q-19443
Expires: 4/21/2019
Sales Executive: Nikki Kirkpatrick
Quote#: Q-19443
Page 1/3
ORDER FORM
Order Type: Quote
Date: 4/5/2019
Bill To Contact: Suzanne Boyll
Bill To: COUNTY OF INDIAN RIVER
1800 27TH ST BLDG B
VERO BEACH, FL 32960-0310 USA
Ship To Contact:Suzanne Boyli
Ship To: COUNTY OF INDIAN RIVER
1800 27TH ST BLDG B
VERO BEACH, FL 32960-0310 USA
Ship to Phone:(772) 226-1402
Contact:Suzanne BoyII
Email:sboyll@ircgov.com
Currency: USD
Customer PO Number:
Solution ID: 6162026
Initial Term:36 months
Billing Start Date: 90 Days from Execution of
Order Form
Data Center Location: USA
FOB: Shipping Point
Ship Method:
Freight Term: Prepay & Add
Renewal Term:12 months
Payment Term: Net 30 Days
Order Notes:
This order entered into between the Customer and Kronos SaaShr, Inc. is subject to the terms and conditions of the Master
Agreement Reference #18221 dated March 18th, 2019 between the Lead Agency (acting as "Owner") and Kronos SaaShr, Inc. (as the
"Contractor") (referred to as the "US Communities Agreement #18221").
The fees for the Applications are invoiced 60 days prior to the Billing Start Date.
The amount specified on this Order Form to be paid by Customer for its annual advance payment reflects Customer's minimum annual
fees to be paid to Kronos. Additional fees may be invoiced and owed on a monthly basis if Customer's actual usage of the Applications
exceeds the minimum number of employees for which Customer is making its annual advance payment.
The Professional Services Engagement Overview is attached to this Order Form as a summary for the implementation services to be
provided by Kronos for the Workforce Ready Setup Fees set forth on this Order Form.
SaaS Services
Billing Frequency: Annual in Advance
Products
Quantity
MonthlyI
PEPM
WORKFORCE READY TIME KEEPING
650
USD 3.78
USD 2,457.00
WORKFORCE READY ACCRUALS
650
USD 0.63
USD 409.50
1-7-6-
Kronos SaaShr, Inc. 3040 Route 22 West, Suite 200 Branchburg, NJ 08876
1800 2251561 v vw.lkronos.con7/kronossaashr.
Quote#: Q-19443
Page 2/3
Product Name
Quantity
Monthly9123
PEPM
WORKFORCE READY INTEGRATION HUB
1
USD 0.00
USD 0.00
Total
USD 2,866.50
One Time Setup Fees
Billing Frequency: Fixed Fee 100% at signing
Mat
One Time Setup Fees
USD 16,250.00
Quote Summary
Minimum Monthly SaaS Service & Equipment Rental Fee
USD 2,866.50
Minimum Annual SaaS Service & Equipment Rental Fee
USD 34,398.00
Total One Time Fees
USD 16,250.00
-
Kronos SaaShr, lnc. 3040 Route 22 West, Suite 200 Branchburg, NJ 08876 +1 800 225 1561 www.kro,nos.com/kronossaashr
Quote#: Q-19443
Page 3/3
COUNTY OF INDIAN RIVER Kronos SaaShr, Inc.
Signature: Signature:
Name: Name:
Title: Title:
Effective Date: Effective Date:
Invoice amount will reflect deposit received. All professional services are billed as delivered with a payment term of Net Upon Receipt. Unless
otherwise indicated above, this order is subject to the attached terms and conditions which the customer acknowledges have been read. THIS
ORDER IS SUBJECT TO APPLICABLE TAXES. THE TAX AMOUNT SHOWN ON THIS ORDER IS ONLY AN ESTIMATE. THE ACTUAL TAX
AMOUNT TO BE PAID BY CUSTOMER WILL BE SHOWN ON CUSTOMERS INVOICE. Shipping and handling charges will be reflected on the
final invoice.
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5/1/2019
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Professional Services Engagement Overview
Purpose and Overview of Engagement
This Professional Services Engagement Overview outlines the scope of services to be provided by Kronos for the Setup Fees indicated on the
applicable Order Form, to COUNTY OF INDIAN RIVER("Customer") related to the Core Modules, Value -add Modules, and/or Optional Services
contained in the document. Our Professional Services engagements are designed to help our Customers successfully implement your Core Modules, as
well as enable you to easily layer Value -add Modules and functionality over time based on your priorities, schedule, and resources.
The Kronos® Workforce Ready® (WFR) Professional Services engagement described herein is fixed price based and is subject to the terms and
conditions governing your Kronos Workforce Ready — Software as a Service (the "Agreement"). Unless otherwise defined herein, words and expressions
defined in the Agreement shall have the same meaning in this Professional Services Engagement Overview
Your Workforce Ready SaaS Solution
COUNTY OF INDIAN RIVER and Kronos are deploying the following WFR modules with 20 location(s) and 1 collective bargaining
agreements(s).
Core Modules Employees Deployments
WORKFORCE READY TIME KEEPING 650 1
WORKFORCE READY ACCRUALS 650 1
Estimated Duration
110 Days
COUNTY OF INDIAN RIVER and Kronos Collaboration
A successful Professional Services Engagement will require close collaboration between COUNTY OF INDIAN RIVER and Kronos. The Kronos
Professional Services team is equipped to help keep you on target for meeting project milestones and requirements, as well as to assist you in
configuring and deploying the Kronos Workforce Ready solution that meets your organization's specific requirements. Your organizations participation
and commitment to the project goals and timeline are critical to help ensure success. Please see the Kronos Workforce Ready Professional Services
Engagement Guidelines at
httos://www.kronos.com/kronos-workforce-ready-implementation-guidelines to review both parties' responsibilities
The Estimated Duration stated above is an estimate based upon our experience with our customers and products. Depending upon the preparation and
engagement of your organization, there may be opportunity to accelerate the completion of this engagement. However, the Estimated Duration may be
exceeded based on the level of preparedness, bandwidth, and skill level of your available resources. Other examples that may extend the Estimated
Duration include: separate deployments of the solution, having a unionized workforce, and policies that vary across employee groups.
Core Functionality Deliverables
Working in close collaboration, COUNTY OF INDIAN RIVER and Kronos will deploy the following core modules and functionality in 110 estimated days
from project kick-off:
WFR Core Kronos Delivered Value
Time Keeping Module
FR Time Keeping deployment gets you started with the ability to accept punches and pay employees accurately
hrough these core components:
• Total Cost Centers
• Profiles
• Timesheet
• Time Off Request
• Pay Calculations
• Pay Prep
• Accruals
• Security
• Points
• Tables
• Rate
• Holiday
• Manager Levels
• Employee Perspective Scorecards
• Workflows
• Time Off Requests
• Timesheet Change Requests
• Schedules
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• Daily Rules
• Work Schedule Profiles
• Pay Periods
• Counters
• Time Off Categories
• Reports
• Standard TLM Pre -Configured (61)
• Custom up to 5
• Timekeeping Admin Training
Accruals Module
WFR Accruals module adds comprehensive accrual administration to Workforce Ready Time Keeper by automatically.
enforcing your timeoff policies through:
• Consistent enforcement of policy
• Configurable calculation methods & grants
• Time -Off routing & approval workflow(requires TLM)
• Time -Off requests at data collection devices
• Automatic updates to schedule & timecard (requires TLM)
• Visibility to projected balances
• Automatic balance reduction (requires TLM or PR)
• View time -off calendars for groups
• Mobile access
• One -Time data load using customer -supplied data for current year in a standard Kronos-supplied format
• Accrual balance interface with 3rd party payroll system
• WFR accruals requires WFR Timekeeper
Value -Add Functionality Deliverables
Once your core functionality is deployed, Kronos will work in close collaboration with COUNTY OF INDIAN RIVER to deploy the following Value -Add
modules and/or functionality over time in short, agile deployments aligned with your priorities, schedule, and resources:
alue-Add
ntegration Hub
Kronos Delivered Value
WFR Integration Hub enables data to flow between WFR and 3rd party applications and/or vendors. If the 3rd party
application and/or vendor does not accept the standard Workforce Ready formatting and/or methods for automated
delivery, a formatted file will be delivered instead. The customer is responsible for providing import files to Kronos in
the standard Workforce Ready format and utilizing the standard Workforce Ready delivery method.Kronos will deliver
a standard bundle of up to 5 interfaces. Each direction (To/From) any 3rd party system and Kronos is considered a
separate interface. Interfaces will be accomplished via standard file Exchange. Customer will work with Kronos and
3rd party vendors to facilitate design and testing. The Method of the file exchange will be determined by Kronos WFR
Professional Services Delivery Team. Kronos will provide standard Import/Export files using Integration Hub. Customer
will work with the 3rd parties and Kronos to provide the data in the Kronos format for imports.Kronos will create a report
from standard Workforce ready fields in the 3rd party format to send to the 3rd party system. Non-standard and custom or
bi/multi-directional integrations/interfaces are not included in this project.
• Timekeeping Interface bundle using customer -supplied data in standard file formats
• Demographic interface with 3rd Party HR
• Cost Center Import from 3rd Party HR/Payroll System
• Job import from 3rd party HR system
• Work schedule import from unlimited 3rd party scheduler systems in Kronos file format
• Pay data export to 3rd party payroll system
• Accruals Interface bundle using customer -supplied data in standard file formats
• Accrual balance interface with 3rd party payroll system
• Demographic import from 3rd party system
• Cost Center import from 3rd party system
• Employee skills import from 3rd party system
• Demographics import from 3rd party HR system
Online Training and Support Tools
The My Learning area within Workforce Ready provides immediate access to online, role -based education content and support tools that provide step-
by-step training on solution features and functions to drive proficiency and user adoption. Your managers and employees can gain proficiency and boost
productivity by taking full advantage of:
•Three-minute simulations: Quick demonstrations of common tasks provide effective training or skills reinforcement
-Job aids: Handy, printable reference sheets with step-by-step instructions for performing common tasks supplement and support employee
training to drive high user adoption and productivity
•Sandboxes with exercises: Available for Administrators, these tools let users practice performing tasks from an exercises document in a
training database.
Please see Workforce Ready Customer Training Options
for more information on training roles and available content.
Assumptions
Kronos has used the following assumptions and dependencies in preparing this Professional Services Engagement Overview:
1.8.0
1Kronos SaaShr, Inc. 3040 Route 22 West, :Suite 200 Branchburg, NJ 08876 +1800 225 1561 www.kronos..corn/kronosseashr
• All services will be delivered remotely, unless otherwise stated. The project kick-off date will be determined based on complexity of the
implementation and resource availability, and may start up to 30 days after a Workforce Ready Order Form is executed by the Customer.
• Prior to the start of the project, the Customer will confirm in writing the business and technical requirements of the project.
• Kronos will communicate with Customer's Project Manager, the appointed Point of Contact for Customer on this project. He/she will be
responsible for all communications and project management among all Customer parties (staff, vendors, consultants) and for the escalation
and resolution of any issues for Customer. Customer is responsible for all hardware, software, and services provided by other consultants or
third party vendors that may also be involved with the project.
• Kronos will not be responsible for troubleshooting the Customer's environment such as their operating system, hardware resources, or
database schema.
• Kronos will not be responsible for troubleshooting applications or hardware not provided by Kronos.
• Change Orders are subject to scope review and may impact the project timeline or cost. If additional work beyond the initial scope of this
Professional Services Engagement Overview is required as a result of a Change Order, the Customer may be charged.
Change Orders
Requests for change to this Professional Services Engagement Overview or the project it covers must be submitted to your Kronos Sales Executive and
Kronos Workforce Ready Consultant in writing.
Any of the following items will be considered Out of Scope and require a Change Order:
• Material changes in the Scope or effort
•Material changes in the number or type of Deliverables to meet the defined scope of effort
•Changes to the project resource requirements
•Changes to scheduled dates after acceptance of the Project Plan
•Kronos will not be responsible for troubleshooting applications or hardware not provided by Kronos.
•Change Orders are subject to scope review and may impact the project timeline or cost. If additional work beyond the initial scope of this
Professional Services Engagement Overview is required as a result of a Change Order, the Customer may be charged.
Kronos will estimate the time and fixed cost needed to implement the change and the impact it may have on the delivery of project covered under this
Professional Services Engagement Overview. Kronos will perform the requested work once the Change Order has been completed and signed by the
Customer.
Completion Criteria
The project covered under this Professional Services Engagement Overview will be considered complete when any one of the following completion
criteria is met. Once one of these is met, no further work will be completed. If additional work is required, a Change Order or new Professional Services
Engagement Overview must be generated.
Completion Criteria:
•The Customer has approved in writing
•The System has been put into use within a production environment for 14 calendar days
•More than twelve (12) months has passed since the date of signature of the Workforce Ready Order Form
The Customer may provide approval in writing via email or an alternative agreed upon method.
1.81
Kronos SaaShr, Inc. 3040 Route 22 West, Suite 200 Branchburg, N.108876 +1800 225 1561 www„kronos.com/kronossaashr
/'at?
DEPARTMENTAL MATTERS
INDIAN RIVER COUNTY
MEMORANDUM
To: Jason Brown
County Administrator
From: Suzanne BoyII'"
Human Resources Director
Date: May 28, 2019
Subject: Medical and Pharmacy Benefit — Recommendations for Plan Year 2019/20
Background
Indian River County provides employee and retiree group health insurance through a partially
self-insured plan. Health insurance is available to full-time employees (budgeted at 30 hours per
week or more) and eligible retirees of the Board of County Commissioners and the respective
Constitutional Officers (Sheriff, Property Appraiser, Tax Collector, Clerk of Courts, and the
Supervisor of Elections) to include their eligible dependents. Medical and pharmacy claims and
plan administration expenses are funded from contributions made by employer and
employee/retiree contributions. The County purchases stop loss insurance for extraordinary and
aggregate claims experience to protect against high cost claims.
The health insurance plan is an essential part of the employee benefit package and important to
recruitment and retention efforts. The County has engaged the services of a professional
benefits consultant, Lockton Companies, to review plan experience and provide
recommendations to maintain a benefits package that is:
✓ Affordable
✓ Competitive
✓ Sustainable
The current funding for the employee health insurance program is:
County Retiree Group Insurance Benefits - Under Florida Statute 112.0801 "retirees and their
eligible dependents shall be offered the same health and hospitalization insurance coverage as is
offered to active employees at a premium cost of no more than the premium cost applicable to
182
Total
Monthly
Employer
Monthly
Employee
Monthly
Employee
Only
$685.00
$635.00
$50.00
Family
$1,142.50
$875.00
$267.50
County Retiree Group Insurance Benefits - Under Florida Statute 112.0801 "retirees and their
eligible dependents shall be offered the same health and hospitalization insurance coverage as is
offered to active employees at a premium cost of no more than the premium cost applicable to
182
active employees. For retired employees and their eligible dependents, the cost of continued
participation may be paid by the employer or by the retirees..." The County subsidizes retiree
coverage for eligible retirees who elect to continue coverage under our group plan. The
subsidized cost for retiree insurance ranges from $254.00 per month for single coverage to $700
per month for family coverage. Retirees who continue coverage and are not eligible for the
County subsidy, pay the employer portion of $635.00 for single coverage to $875.00 for family
coverage. This subsidy is in addition to Florida Retirement System health insurance subsidy that
is provided through FRS ($5 for each year of service up to a maximum of $150.00 per month).
The County does not receive any subsidy payment from the FRS. The FRS subsidy is paid directly
to the retiree in the monthly retirement payment.
Currently, Indian River County retiree premiums are calculated based on a reduced monthly
premium (employer only portion) rather than the full monthly premium. The County provides
additional funding for the cost of providing retiree coverage through OPEB funding. Many County
retirees remain on the County's insurance beyond Medicare eligibility due to the low cost,
pharmacy benefits and the ability to continue insurance for dependents. For the plan year
ending October 2018, retirees account for 18% of the group health insurance population and
23.6% of the medical plan spend.
As we review the plan's overall performance, we continue to look for opportunities to mitigate
rising medical and pharmacy costs and deliver high quality, affordable and competitive benefits
to members. Our plan reflects the following:
• Approximately 3,600 individuals are insured under the group medical plan.
• Full time employees and eligible dependents account for 82% of the group enrollment.
The average age of employees = 49.8, Spouses = 50.1 and Dependents = 14.8 years.
• Retirees and their dependents account for 18% of the group enrollment with covered
members/dependents ranging in age from 2 years to 94 years.
• Top 5 diagnostic conditions by spend are Cancer, Circulatory, Rare Conditions,
Gastrointestinal, and Musculoskeletal
• Diabetes and CAD (Coronary Artery Disease) account for 29.2% of the medical plan spend
• Core Chronic Conditions have increased over last year (Coronary Artery Disease,
Congestive Heart Failure, Chronic Obstructive Pulmonary Disease and Diabetes)
• Obesity, smoking, and other lifestyle factors place individuals in higher risk of developing
chronic health conditions.
• 48 high cost medical claimants represent L3% of the group population and account for
$5.2M spend for the plan year through 9/30/18 incurred (34.6% of the spend).
• Current medical and pharmacy claims experience combined is exceeding the budget
allocation by $667,419 as projected for the 18/19 plan year.
• It is expected that medical and pharmacy costs will increase by 8%.
Maintaining a competitive health benefit is critical to recruitment and retention. Health plans
vary significantly between employers. Some employers offer multiple plans with employees
paying premiums based on the level of benefit provided. Plans offering lower benefit levels,
typically have lower monthly premiums, and the employee pays a higher cost share when
183
obtaining benefits under the plan. Some employers are self-insured and some employers are
fully insured.
The current health insurance program has an actuarial value of 88% and is considered a gold plan
under the Affordable Care Act. It would be appropriate to classify this plan as a Premier Gold
Plan. The current plan provides the following benefits:
• Preventive care covered at 100%
• In -network coverage of 80% and employee coinsurance of 20%
• In -network deductible of $400 single/$800 family
• Copays for services ranging from $5 to $100 in -network
• Office visits and urgent care $25 copay
• Specialist visits $45 copay
• Emergency care $100 copay (waived if admitted) + deductible + 20% coinsurance
• Specialty imaging $100 copay
• In -network Inpatient hospitalization $200 per admission deductible + deductible + 20%
coinsurance
• Prescription copays of $10 generic/$35 formulary brand/$50 non -formulary brand
• Out-of-pocket maximum of $3,000 single/$6,000 family (including all deductibles, copays
and coinsurance) in -network
• Out -of -network service are provided with increased deductibles, out-of-pocket
maximum, and higher cost sharing
Supporting Employee Wellness
The County continues to emphasize wellness and provides a $25 gift card wellness incentive for
employees who complete their annual wellness exam and redeem points on the Florida Blue Cafe
Well website. Human Resources also coordinates various training opportunities throughout the
year, hosts on-site no cost mammograms, free health risk assessment, low cost ultra sound
screening and offers an annual health fair, to support physical, financial, and emotional wellness.
Recent Plan Changes
Over the last several years, the County has made minor plan changes and minimal changes to
employee paid premiums. In order to address rising pharmacy costs, a midyear pharmacy change
was made effective May 1, 2018 to carve out the pharmacy benefit from the medical plan. This
resulted in changing the pharmacy benefit manager (PBM) from Florida Blue's PBM Prime
Therapeutics to Express Scripts (ESI) and selecting RX Benefits to oversee and administer the
pharmacy benefit. The change in the PBM was made to secure improved pricing and 100%
rebates for the pharmacy benefit and to have improved transparency in pharmacy costs. Rx
Benefits works for the County to provide independent expertise and service. They monitor
trends and identify opportunities to implement cost saving (avoidance) measures. They evaluate
our pharmacy claims experience and obtain negotiated pricing to secure the best pricing for the
County.
Rx Benefits completed a reverse pricing analysis for the period May 1, 2018 through February 22,
2019 reflecting that pharmacy costs would have been $1,029,872 higher under the prior PBM
contract with Prime Therapeutics ($1,349,551 annualized). The pharmacy spend for this period
184
was $4,944,077. The move to Express Scripts and RX Benefits administrative services has
generated a 20.8% overall pharmacy savings (cost avoidance) although overall pharmacy claims
continue to rise year after year.
Plan Financial Performance
The plan's financial performance since FY2010 is reflected below. Based on actuarial projections,
current funding is not sufficient to maintain the status quo and changes will be needed. Increases
in premiums and plan design modifications will be required for the upcoming FY2019/20to fund
the health plan and cover the. cost of medical and pharmacy benefits to covered members in the
upcoming plan year.
$3,000,000
$2,000,000
$1,000,000
$0
-$1,000,000
-$2,000,000
-$3,000,000
Health Program Net Revenues
FY10 - FY19 Projected.
2010 2011 2012 2013 2014 2015 2016(1) 2017 2018(2) 2019(3)
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Funding for the health plan is provided by employer, employee, and retiree contributions to the
plan as well as OPEB funding. As of March 2019, the current plan year is running at a deficit and
this trend is expected to continue into next year. Therefore, additional funding and plan changes
will be needed to continue to provide affordable, competitive, and sustainable benefits for
covered members.
Affordable
Indian River County has maintained a two tier premium for single and family coverage and
maintains affordable premiums for both tiers of coverage. There is a strong provider network
and network discounts through Florida Blue are good. The pharmacy benefit is administered by
RXBenefits and the current PBM is Express Scripts. Members have a large network of
pharmacies nationwide to obtain medications.
185
Offering affordable and competitive benefits is an important part of our recruitment and
retention strategy. Medical and pharmacy costs will continue to increase year after year, and it
is a challenge for an employer to provide a plan that is affordable for both the employer and
employees as well as competitive.
The majority of public employers in the surrounding areas offer more than one plan for
employees to choose between. Many employers have multiple premium tiers for employee
only, employee + spouse, employee + children, employee + family. Each employer's plan
design, deductible, copays, coinsurance and out of pocket maximum vary from agency to
agency. Plans with a higher deductible, copays, coinsurance, and out of pocket maximums,
have lower monthly premiums. Buy up plans offer higher benefit levels and employees pay a
higher premium.
Cost Saving Options
In order to reduce the financial impact to employees and the County and maintain a plan that
offers affordable monthly premiums, it is recommended that a Premier Silver Plan be offered as
the County's core medical plan. The Premier Silver Plan would have an actuarial value of
approximately 80% as an alternative to a Premier Gold Plan that would offer an actuarial value
of approximately 88%. The provider network for medical and pharmacy would be the same
under both plans. A comparison of the two plans is below:
In -Network Benefits
Core - Premier Silver
Plan
Buy Up - Premier
Gold Plan
Individual/Family Deductible
$800/$1,600
$400/$800
Individual/Family OOP Max (includes Deductible)
$6,000/$12,000
$3,000/$6,000
Coinsurance
30%
20%
Inpatient Hospital Copay (Per Admission) +
Deductible & Co-insurance
$500
$200
ER Copay (Waived if Admitted) + Deductible &
Co-insurance
$500
$250
PCP Office Visit/Urgent Care
$35
$25
Specialist Office Visit
$60
$45
Advancing Imaging (in any setting)
30%
$200
R Deductible
$100
$0
Rx Retail Generic
$5
$10
Formulary Brand
$50
$35
Non -Formulary Brand
$70
$50
Do Rx Copays Accumulate to OOP Max?
Yes
Yes
Out of Network
40%
30%
The Premier Silver Plan would be an affordable option for employees and retirees and still
provide a competitive benefit. This plan option is available for Individuals who do not wish to
pay higher monthly premiums. The Premier Silver Plan would have lower monthly premiums and
continue to cover preventive services at 100%. The plan has a higher deductible, higher out-of-
pocket maximums, higher coinsurances, increased copays, and a $100 pharmacy deductible.
186
Generic medications under this plan would be available at a $5 copay (reduction from the current
copay of $10 for generic medication).
Employee premiums under the Premier Silver Plan would reduce from today's current premiums,
and the employer's cost would increase as reflected below:
Under the Premier Silver Plan, retiree premiums would be based on the employer portion of
$685.00 for single coverage and $1,075 for family coverage. Eligible retirees would continue to
receive subsidy to assist with premium costs.
Offering two plan options, would allow employees and retirees the flexibility of choosing the right
level of coverage based on their situation. A higher level of coverage would require higher
employee/retiree premiums.
The Premier Gold Plan is very similar to the current plan benefits with the exception of the ER
copay which would increase from $100 to $250 and specialty imaging which would increase from
$100 copay to $200. Both employee and employer premiums would increase from today's
current premiums as reflected below:
----------------
New
Monthly
Premium
Current
Employee
Premium
New
Employee
Premium
Current
Employer
Premium
New
Employer
Premium
Premier Silver
Employee
$725.00
$50.00
$40.00
$635.00
$685.00
Premier Silver
Family
$1332.50
$267.50
$257.50
$875.00
$1075.00
Under the Premier Silver Plan, retiree premiums would be based on the employer portion of
$685.00 for single coverage and $1,075 for family coverage. Eligible retirees would continue to
receive subsidy to assist with premium costs.
Offering two plan options, would allow employees and retirees the flexibility of choosing the right
level of coverage based on their situation. A higher level of coverage would require higher
employee/retiree premiums.
The Premier Gold Plan is very similar to the current plan benefits with the exception of the ER
copay which would increase from $100 to $250 and specialty imaging which would increase from
$100 copay to $200. Both employee and employer premiums would increase from today's
current premiums as reflected below:
----------------
New
Monthly
Premium
Current
Employee
Premium
New
Employee
Premium
Current
Employer
Premium
New
Employer
Premium
Premier Gold
Employee
$795.00
$50.00
$110.00
$635.00
$685.00
Premier Gold
Family
$1475.00
$267.50
$400.00
$875.00
$1075.00
Under the Premier Gold Plan, retiree premiums would be based on the total monthly premium
of $795.00 for single coverage and $1,475 for family coverage (both employee and employer
portion). Eligible retirees would also receive subsidy from the County to offset gold plan premium
costs and retirees could enroll in the Premier Silver Plan to provide lower premium costs.
The County's share of premium for insurance would be the same regardless of which plan a
member elected to enroll in. The increased cost to the County would be $600 per year for single
coverage and $2,400 per year for family coverage which is approximately $2.7M in additional
premium based on current enrollment.
187
Competitive Plans
The below chart illustrates how the proposed Indian River County Premier Silver and Premier
Gold employee premiums would compare with other public employers. The proposed plans
would remain highly competitive and affordable.
$350
$300
$250
$200
$150
$100
$50
so
Employee Monthly Premium Comparison - Single
Coverage
$291
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$900
$800
$700
$600
$500
$400 $258•
$300
$200
$100
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Coverage
$944
$637
$538,
188
Additional RX Opportunity for Savings
In addition to offering a core Premier Silver Plan and a buy up Premier Gold Plan, additional cost
saving measures to control pharmacy costs are recommended. There are opportunities for
additional cost savings (avoidance) by implementing:
✓ Formulary Optimization - A program that excludes low clinical value drugs from our
formulary (gross projected savings of $98,944 — 40 members)
✓ RxB Utilization Management Review - A high dollar claim review program for all
pharmacy claims over $1,000 to ensure that high costs medications are medically
appropriate (gross 'projected savings of $148,930 to $208,502 —120 members)
✓ Manufacturer's Assistance Program for Specialty Medications - Redeem manufacturer
assistance coupons on behalf of the plan (gross projected savings of $231,632 — 34
members)
✓ Out of Pocket Protection - A program to ensure that only actual out of pocket costs paid
by members are applied to the plan's out-of-pocket maximums (credit coupons issued by
manufacturers to reduce member costs would not apply towards out of pocket
maximum).
This program is termed the Clinical Advantage Program (CAP) — Standard Program and the net
savings is estimated to be $413,456 based on a recent medication analysis after CAP fees of $1.45
per claim.
It is important to note that these cost saving measures have a corresponding disruption or impact
to approximately 194 of 3,597 covered members. For example if a medication does not meet the
established criteria, it would no longer be covered under the pharmacy benefit. However, if no
oversight of medications filled under the plan is implemented, the plan will continue to be
vulnerable to paying for high costs medications that do not have supporting medical/clinical
justification. Members who may be impacted will have access to concierge customer service
through RXBenefits to assist them in medication transitions.
Upon the Board's approval of recommended changes, staff would discuss the upcoming change
with labor representatives and the constitutional HR representatives. In advance of annual open
enrollment, meetings with employees would be held at various work sites to communicate the
changes and answer questions.
Funding
Current funding for the health plan is provided by employer, employee and retiree contributions
to the plan as well as OPEB funding. The recommended changes to the plan will provide
necessary premiums to cover the current projected deficit and the projected costs for the
2019/2020 plan year.
Current Funding Based on Current Enrollment 699 Employee / 953 Family $18,811,410
Proposed Funding with Increased Contributions $22,649,850
Increase over. Current Year Funding $3,838,440
189
Employer. Increased Cost (will not vary based on enrollment)
Employee Increased Cost (based on 40% Silver/60% Gold enrollment)
*Employee contributions will be lower if enrollment in Premier Silver Plan is above 40%
RX CAP Program
Formulary Optimization
RxB Utilization Management Review
Manufacturer's Assistance Program for Specialty Medications
Gross anticipated savings/cost avoidance
CAP Fees
Total anticipated savings/cost avoidance after fees ($1.45 per claim):
$2,706,600
$1,131,840*
Savings/Cost Avoidance
$98,944
$148,930 to $208,502
$231,632
$479,506
- $66,049
$413,456
Recommendation
Staff recommends and respectfully requests the Board of County Commissioners approve,
effective with the plan year beginning October 1, 2019, the County offer a Premier Silver Plan
and Premier Gold Plan at the premium amounts stated above to eligible employees and retirees,
and implement the pharmacy Clinical Advantage Program - Standard Program to manage
pharmacy costs.
190
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
DEPARTMENTAL
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E., Public Works Director
James W. Ennis, P.E., Assistant Public Works Director
FROM: Kirstin Leiendecker, P.E., Project Engineer
SUBJECT: Purchase Order for Mast Arms
Indian River Boulevard and Grand Harbor Boulevard Mast Arm
IRC -1806
DATE: May 13, 2019
DESCRIPTION AND CONDITIONS
On May 8, 2018, the Board of County Commissioners approved Work Order No.1 to Kimley-Horn
and Associates, Inc. to provide survey, design and permitting services to add traffic signal mast arm
assemblies, pedestrian crosswalks, sidewalks with ADA compliant ramps and associated drainage
improvements at the intersection of Indian River Boulevard and Grand Harbor Boulevard. This
project is scheduled to begin construction in the 2018-2019 FY. Due to the current long lead time
for all mast arm suppliers, Staff recommends the purchase of the mast arms in advance so they can
then be received by the County and provided to the awarded contractor at the time of the project
construction.
Staff contacted four mast arm suppliers and only two provided quotes for the required mast arms,
with the lowest quote from The Arnold Group of Florida, Inc. at $98,540.00 with an approximate
delivery time of 36 to 38 weeks. The second quote from DOT Lighting, Inc. was $100,668.00 with
an approximate delivery time of 19 to 20 weeks.
This project is scheduled for the 2018-2019 FY CIE, the shorter of the two delivery times is
preferable for the most expeditious project completion. Staff realizes the mast arms will likely not
arrive prior to the end of the current FY and an issued purchase order will need to be rolled over to
next FY, as will the project funds.
FUNDING
Funds to purchase the mast arms in the amount of $100,668.00 are available in the Gas
Tax/Account No. 10921441-066510-18025/IR Blvd and Grand Harbor Signal.
191
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Page Two
Purchase Order for Mast Arms
June 4, 2019 BCC Meeting
RECOMMENDATION
Staff recommends the Board waive the requirement for bids and authorize the Purchasing Division
to issue a purchase order in the amount of $100,668.00 to DOT Lighting, Inc. for the purchase of
the mast arms with an approximate delivery time of 19 to 20 weeks.
ATTACHMENTS
1. The Arnold Group of Florida, Inc. Quote No. TAGQ5338
2. DOT Lighting, Inc. Quote No. DOT19-13292-3.
AGENDA ITEM FOR JUNE 4, 2019
192
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TAG
The Arnold Group of Florida, Inc:.
Quote Date:
04/30/J.9
Bid Date:
OS/0J./J.9
Quotation Prepared For:
Indian River County
T.801'. 27th Street
Bldg.A
Vero Beach, FL 32960
Attn: Kirstin Leiendecker
kleiendecker@ircgov.com
Fax No.:
Here is the quote you requested.
Qty
U of M
Bid Item
J EACH t,49 21.-t,L
J EACH fl49-ZJ.•J.OL
2 EACH 1149-ZI.•J.SL
i:70 SunportLane, Suite 800
Orlando, FL 32809
Prepared By:
Julie K Colon
Phone: (423) 727.4040
TAG Quote No.:
TAGQS338
Project Data:
Project #: INT. IMPROVEMENTS• #J:806
Name: INDIAN RIVER@ GRAND BARBOR BLVD
Location: INDIAN RIVER COUNTY
Descri .tion
MAST ARM COMBINATION
[Aso/S•P3/S/L] INCLUDES 39'
UPRIGHT, J.0' LUMINAIRE ARM 8
IFD FIXTURE
MAST ARM COMBINATION
[Aflo/S•P4/S/L] INCLUDES 39'
UPRIGHT, J.0' LUMINAIRE ARM 8
IED FIXTURE
MAST ARM COMBINATION
[A70/S•PS/S/L] INCLUDES 39'
UPRIGHT, J.0' LUMINAIRE ARM 8
LED FIXTURE
EH -1
$1.9,025.00 $1.9,02s.00
$23,575.00 $23,575.00
$27,970.00 $55,940.00
Extended Price
Total
$98,540.00
PRICES ARE FOR MATERIAL ONLY, NO INSTALLATION.
MAST ARM FINISH IS PAINT OVER GALVANIZED
FIXTURES QUOTED AS FACTORY STANDARD, GREEN.
LEAD TIME IS CURRENTLY 3t,.38 WEEKS FROM RECEIPT OF APPROVED SUBMITTAL AND WRITTEN
RELEASE FOR MANUFACTURE.
Quote is valid for 30 days.
Sales tax is NOT included.
Terms are Net 30.
Items not specifically listed are NOT included.
Pole I. D. tags are NOT included.
Foundation designs NOT included.
Sign arms NOT included, unless quoted as a separate line item or if noted within product description.
Luminaires for mast arms NOT included unless stated to be so within product descritpion.
Please contact me if I can be of further assistance.
The Arnold Group standard terms and conditions apply.
04/301J.9 TAGQsns
193
1 of 1
Date: May 16, 2019 Quote: DOT19-13292-3
Imont V
GE
Lighting %sterns
Project Indian River Blvd and Grand Harbor
Blvd - Traffic
Location Indian River FL
Quote DOT1 9-13292-3
To: Kirsten Leiendecker, P.E.
Indian River County
1801 27th Street
Bldg. A
Vero Beach FL 32960
QTY Type
1 1
1 2
1 3
1 4
4
1
MFG
VALT
VALT
VALT
VALT
FDOT
GE
Quote
Page 1/2
Dot Lighting, Inc.
6353 Millstone Drive
New Port Richey FL 34655
Phone: (727) 375-0555
Fax: (727) 375-0581
From: Terry Worthington
Quoter Ph:
Email: terryw@dotlightinginc.com
For
Bid Date May 16, 2019
Expires Jun 15, 2019
Part
649-21-15-70 S FP/GV
A70/S - P5/S
649-21-10-60 S FP/GV
A60/S - P4/S
649-21-15-70 S FP/GV
A70/S - P5/S
649-21-6-50 S FP/GV
A50/S - P3/S
715-5-31
LED Cobra Head Luminaire, Gray Finish
LOT "HIGHWAY GREEN" PAINT ADDER FOR
LUMINAIRES
"Highway Green" may not be available from GE.
Would need to match to RAL Color
Luminaires may need to be Field Painted by Others.
Total:
Notes:
MAST ARM NOTES:
Poles Quoted as Finish Paint Over Galvanized (5 Year Warranty)
Poles Sized Per FDOT 2017-2018 Design Standard Index #'s 17743, 17745
Sign/Signal Hangers Not Included
Foundation Designs Not Included
Silicone Caulk NOT Included
Preshipment of Anchor Bolts Included
Paper Templates Included
Internally Illuminated Sign Arms Not Included
• Special handling required to maintain finish paint warranty
• Pole touch up must be performed by approved contractor.
• Shipping damaged to the paint system must be reported at time of delivery.
Terms and conditions of sale:
1) Quotation is subject to acceptance at time of order placement. Quoted unit prices
listed. Any variation in quantities may result in additional charges.
2) Estimated lead times are based on current business conditions and are subject to
Terry Worthington
Price
$27,252.00
$21,858.00
$27,252.00
$20,870.00
$659.00
$800.00
UQ ExtPrice
$27,252.00
$21,858.00
$27,252.00
$20,870.00
$2,636.00
$800.00
$100,668.00
are based on the total quantities
change at time of release On
Page 1/2
Date: May 16, 2019 Quote: DOT19-13292-3
Project Indian River Blvd and Grand Harbor
Blvd - Traffic.
Location Indian River FL
Quote DOT19-13292-3
Quote
Page 2/2
Dot Lighting, Inc.
6353 Millstone Drive
New Port Richey FL 34655
Phone: (727) 375-0555
Fax: (727) 375-0581
From: Terry Worthington
Quoter Ph:
Email: terryw@dotlightinginc.com
"HOLD FOR RELEASE" orders, the shipping schedule begins at time of release, NOT ORDER ENTRY.
3) Freight is F.O.B. Factory Prepaid & Allowed unless otherwise noted above.
4) Pricing is valid for ORDER ENTRY within 30 days and SHIPMENT within 6 months of Quote Date unless otherwise
noted above.
5) Payment Terms are Net 30 Days
195
Terry Worthington Page 2/2