HomeMy WebLinkAbout08/13/2019 (4)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, August 13, 2019
Commission Chambers
Board of Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners
SWDD Meeting Minutes - Final August 13, 2019
15. SPECIAL DISTRICTS AND BOARDS
B. Solid Waste Disposal District
15.B.1. 19-0741
Recommended Action:
The Board of County Commissioners reconvened as the Board of
Commissioners of the Solid Waste Disposal District. The minutes will be
approved at an upcoming Solid Waste Disposal District meeting.
Final Pay to Geosyntec for Work Authorization No CCNA-2018 WO No
4 - Evaluation of Landfill Liquids Management Options
Solid Waste Disposal District staff recommends that its Board approve
Geosyntec's final invoice amount of $6,606.50
Attachments: Staff Report
Aye:
There was no discussion regarding this item.
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Adams, to approve staffs recommendation. The motion carried by the following
vote:
4 _ Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and
Commissioner Zorc
Absent: 1 - Commissioner Flescher
15.6.2. 19-0740 Final Pay to CDM Smith for CCNA 2018 Work Order No. 2 - Contamination
Evaluation Plan Implementation
Recommended Action: Solid Waste Disposal Distrct staff recommends that its Board approve CDM
Smith's final invoice amount of $2,358.75
Attachments: Staff Report
There was no discussion regarding this item.
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Adams, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and
Commissioner Zorc
Absent: 1 - Commissioner Flescher
15.6.3. 19-0754 Update on Potential Transition to Mandatory Garbage Collection
Recommended Action: Staff recommends that the Board authorize staff to obtain proposal for outside
services to assist with the identification, education and enforcement of residents
that are utilizing recycling carts for garbage service. Staff recommends not
implementing mandatory collection until October 1, 2022.
Indian River County Florida
Page 1
Board of Commissioners
SWDD Meeting Minutes - Final August 13, 2019
Attachments: Staff Report
Letter from Waste Management to Jason Brown dated July 29, 2019
E -Mail from Waste Management to Jason Brown dated August 1, 2019
Vincent Burke, Director of Utility Services, and Himanshu Mehta, Managing
Director of the Solid Waste Disposal District (SWDD), appeared before the
Board with an update to the progress made regarding the implementation of
mandatory garbage service in the County. In an effort to stop the use of
recycling carts for garbage, the Board voted on July 19, 2019 and July 23, 2019
to execute a provision in their contract with Waste Management to move from
subscription service to mandatory/universal collection service for all County
residents.
Director Mehta used a PowerPoint presentation to further detail the
contamination issue, the action plan implemented by SWDD, and the
ramifications of having contaminated recycling loads. His presentation also
recounted recent discussions with Waste Management regarding the
implementation of universal collection, and concluded with staff's
recommendation.
The Board first discussed and clarified Waste Management's July
correspondence which confirmed the contracted rate for residents inside the
Urban Service Area (USA), but raised the current subscription rate for residents
outside the USA. Additionally, Waste Management requested to waive or
redefine negotiated items in their contract which did not expire until September
30, 2022.
Discussion continued with Commissioners and staff expressing their dismay at
Waste Management's rate increase for service outside the USA, as well as their
requests to modify their contract at this juncture. The Board also expressed
concern for the need to meet state -mandated recycling levels, the legality of
Waste Management's requests, and responsibility for contamination oversight.
The Chairman opened the discussion to public comment.
Fern Grounds, 2375 llth Court SW, spoke in favor of mandatory garbage
service in the County.
Lisa McKnight, Waste Management Area Public Sector Director, addressed the
Board with a prepared statement which outlined the company's issues with their
existing contract and the challenges of providing universal service to the
County.
Indian River County Florida Page 2
Board of Commissioners
SWDD Meeting Minutes - Final August 13, 2019
Members of the Board reacted to Ms. McKnight's statements and concluded the
discussion when it was apparent the County and Waste Management were at an
impasse. Chairman Solari called for a vote on staff's recommendation to keep
the existing system and not implement mandatory pick up at this time.
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Adams, to approve staff's recommendation to refrain from implementing
mandatory collection until October 1, 2022. The motion carried by the following
vote:
Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and
Commissioner Zorc
Absent: 1 - Commissioner Flescher
15.B.4. 19-0757 Change Order No. 5 to Thalle (Bid #2018025)
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve and
authorize the Chairman to execute Change Order No. 5 approving extension in
contract time for Milestone 1, Milestone 2, and Final Completion by 68 days
and allow the use of $530,761.05 from contingency funding to Thalle
Construction Company, Inc., for the Segment 3 Cell 2 Expansion, Segment 2
Partial Closure and Landfill Gas System Expansion project.
Attachments: Staff Report
CDM Smith Letter of Recommendation
Change in Contract Summary Log
Director of Utility Services Vincent Burke appeared before the Board seeking
approval of Change Order Number 5 from Thalle Construction for work
associated with the County landfill expansion. He noted that the additional
costs would be covered by the contingency fund.
A motion was made by Vice Chairman Adams, seconded by Chairman Solari, to
approve staffs recommendation. The motion carried by the following vote:
Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner O'Bryan, and
Commissioner Zorc
Absent: 1 - Commissioner Flescher
Indian River County Florida
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Board of Commissioners SWDD Meeting Minutes — Final
August 13, 2019
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
By
(4Rocb,
Deputy Clerk
SWDD/RW/2019 Minutes
Approved: December 10, 2019
Indian River County Florida Page 4