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HomeMy WebLinkAbout09/10/2019Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www ircgov. com Meeting Minutes - Final Tuesday, September 10, 2019 9:00 AM Commission Chambers Board of County Commissioners Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. ()Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Rhonda D. Zirkle, Deputy Clerk Board of County Commissioners Meeting Minutes - Final September 10, 2019 1. CALL TO ORDER Present: 5 - Chairman Bob Solari Vice Chairman Susan Adams Commissioner Joseph Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Father Robert Stull, Christ Church Vero Beach 3. PLEDGE OF ALLEGIANCE Commissioner Joseph E. Flescher Following the Pledge of Allegiance, Chairman Solari made mention of Hurricane Dorian and the pride and appreciation he felt by knowing that the County was organized and prepared. He spoke on his observation of true teamwork by employees of the County, the local Municipalities, Law Enforcement agencies, Emergency Services, the Health Department, the School District of Indian River County, and by others from around the County who were largely gathered at the Emergency Operations Center (EOC). 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS Moved: Item 14.C.1. to be heard in conjunction with Item 10.B.1., with both items to follow Constitutional Officers, Item 9.B. A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve the Agenda as amended. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 5.A. 19-0683 Presentation of Proclamation Designating the Month of September 2019, As "Hunger Action Month" Recommended Action: Recommend Read and Present Attachments: Proclamation Vice Chairman Adams read and presented the Proclamation to Rebecca Rodriguez of the Treasure Coast Food Bank. Ms. Rodriguez thanked the Board and over 300 Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final September 10, 2019 local partner agencies for their support and contributions, and she invited the public to visit www.stophunger.org for the calendar of events that have been scheduled to raise awareness for the need to combat hunger at the local level. Read and Presented 5.B. 19-0774 Presentation of Proclamation Designating September 2019, As Attendance Awareness Month Recommended Action: Recommend Read and Present Attachments: Proclamation Commissioner Zorc read and presented the Proclamation to employees of the School District of Indian River County, Dr. Christina Jacobs, Coordinator of Student Services, and Lavonne Walker, Attendance Specialist. Dr. Jacobs spoke on the importance of attendance in student achievement, and thanked the Board and the community for their support. Read and Presented 5.C. 19-0778 Presentation of Proclamation Designating September 2019, As Suicide Awareness Month Recommended Action: Recommend Read and Present Attachments: Proclamation Commissioner Flescher read and presented the Proclamation to Lisa Rymer, Chief Development Officer, and Jodi Harvey, Advocate and Volunteer, both present on behalf of New Horizons of the Treasure Coast and Okeechobee. Ms. Rymer explained the practice of QPR (Question, Persuade, and Refer), a tool to prevent suicides from occurring. She provided flyers to the Board for the 9th Annual Race For Recovery to be held on September 28, 2019. Read and Presented 5.D. 19-0729 Presentation of Donation to Indian River County Fire Stations of Pet Rescue Equipment Containing Oxygen Masks for Dogs and Cats by Ted Pankiewicz, Executive Director, For the Love of Paws Senior Pet Sanctuary, Inc. Recommended Action: Presented Ted Pankiewicz, Executive Director of For the Love of Paws Senior Pet Sanctuary, Inc., provided the background of the organization, formed in February 2015 in memory of his daughter-in-law, Jessica, who had a dream to establish a program to help senior citizens who could no longer care for their pets. Mr. Pankiewicz went on to explain that after reading an article about four (4) large dogs being resuscitated, he reached out to Commissioner Flescher to inquire about the need for Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final September 10, 2019 resuscitation kits in Indian River County. His organization then raised enough money to purchase 30 Pet Emergency Oxygen Kits, and he presented the donation to Emergency Services Director and Fire Chief Tad Stone. Deputy Brian Reimsnyder, who was present with K9 Willow, a six -month-old Bloodhound being trained for search and rescue, thanked Mr. Pankiewicz for the rescue kits and for all he does for the community. Commissioner Flescher acknowledged the financial assistance from the local community that made this donation happen very quickly. Presented 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0772 Proclamation Honoring Alfred Mepham on His Retirement From Indian River County Board of County Commissioners Department of Public Works Road & Bridge with Seventeen Years of Service Attachments: Proclamation Chairman Solari acknowledged Alfred Mepham, thanking him for seventeen years of service to Indian River County. No Action Taken or Required 7.B. 19-0802 Letter from BCC to Mayor Hill on Graves Brothers Annexation Recommended Action: Inform Attachments: Commissioners Memorandum Chairman's Letter Commissioner Flescher thanked Chairman Solari for the letter he sent to City of Sebastian Mayor Jim Hill. Rather than discussing the letter, Chairman Solari suggested going into greater detail at the next meeting, scheduled for September 17, 2019. No Action Taken or Required 7.C. 19-0803 Order PSC -2019 -0360 -TRF -WS approving FPL's 2019 revisions to underground residential and commercial tariffs associated charges, effective 9/15/19; if a protest is filed within 21 days of issuance of order; tariffs to remain in effect with any charges held subject to refund pending resolution; if not timely protest, docket to be Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final September 10, 2019 closed on issuance of a CO; protest due 9/16/19, a copy of which is on file in the Office of the Clerk. Recommended Action: For Information Only No Action Taken or Required 7.D. 19-0825 Update on All Aboard Florida Expenses Recommended Action: No Action Required Attachments: Staff Report All Aboard FL Expenses No Action Taken or Required 7.E. 19-0838 Hurricane Jeanne Closeout Recommended Action: No action required. Attachments: Staff Report DR -1561 Hurricane Jeanne Closeout Notification No Action Taken or Required 7.F. 19-0773 Indian River County Venue Event Calendar Review Recommended Action: This is an informational item only; no Board action is required Attachments: Staff Report Commissioner O'Bryan made mention of the Special Olympics State Swimming Championship, scheduled for October 5-6, 2019 at the North County Aquatics Center, noting the local volunteer efforts that have made the event successful in the past. He invited the public to attend the Awards Ceremony on October 6, 2019 at the Intergenerational Center. No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve the Consent Agenda as amended, pulling Item 8.N., Item 8.CC., and Item 8.GG. for discussion. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.A. 19-0763 Checks and Electronic Payments August 2, 2019 to August 8, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Cor for the time period of August 2, 2019 to August 8, 2019 Attachments: Finance Department Staff Report Approved 8.B. 19-0784 Checks and Electronic Payments August 9, 2019 to August 15, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of August 9, 2019 to August 15, 2019 Attachments: Finance Department Staff Report Approved 8.C. 19-0787 Checks and Electronic Payments August 16, 2019 to August 22, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of August 16, 2019 to August 22, 2019 Attachments: Finance Department Staff Report Approved 8.D. 19-0781 Quarterly Investment Report for Quarter Ending 06/30/19 Recommended Action: Accept the report Attachments: Investment Committee 06302019 Report Accepted 8.E. 19-0782 Quarterly OPEB Trust Report for the Quarter Ending 06/30/19 Recommended Action: Accept the report Attachments: Investment Committee 06302019 OPEB Report Accepted 8.F. 19-0807 Subrecipient Award Contracts Recommended Action: Approve the Indian River County Subrecipient Award agreement with the SRA and execute any related documents Attachments: Finance Department Staff Report SubRecipient Grant Agreement 2019 Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Approved 8.G. 19-0819 County Capital Asset Inventories Recommended Action: Approve the removal of the list of assets from the inventory system Attachments: Finance Department Staff Report Approved 8.H. 19-0822 Quarterly Tourist Development Tax Report for the Quarter Ending 06/30/19 Recommended Action: Accept the report Attachments: Finance Department Staff Report Accepted 8.1. 19-0792 Blanket Travel Authorization for Commissioners, County Officers, and Staff for Fiscal Year 2019/2020 Recommended Action: Approve Blanket Travel Authorization Attachments: Blanket Authorization for Out -of -County Travel Approved staffs recommendation 8.J. 19-0791 Authorization to Attend FGFOA and GFOA Annual conferences and FGFOA School of Government Finance Confirm authorization to attend 2019 FGFOA School of Governmental Finance; the 2020 GFOA Annual Conference; the 2020 FGFOA Annual Conference; and the quarterly meetings of the Treasure Coast Chapter of the Florida Government Finance Officers Association Recommended Action: Attachments: County Administrator's Memorandum Approved staffs recommendation 8.K. 19-0789 Request from Carole Jean Jordan, Tax Collector, that the Indian River County Board of County Commissioners order the tax roll to be extended prior to the completion of the Value Adjustment Board hearings Recommended Action: Request the Board to order the tax roll to be extended prior to the completion of the Value Adjustment Board hearings. Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Attachments: Memorandum from Tax Collector Florida State Statute 197 Approved 8.L. 19-0762 Approval of FY 2019/2020 State Funded Subgrant Agreement To Update Indian River County's Hazards Analysis Recommended Action: Staff recommends approval of this agreement and acceptance of the funding provided in the agreement. Attachments: Staff Report Budget Office Grant Form 2019-20 Hazard Analysis State -Funded Grant Agreement Approved 8.M. 19-0770 Indian River County Library System Certification of Credentials for Single Library Administrative Head Recommended Action: Staff respectfully requests that the Board of County Commissioners certify the credentials of Tracey L. Wehking as the Single Library Administrative Head for the Indian River County Library System. Attachments: Staff Report CertificationofCredentialsForm -Tracey Wehking Resume 2019 Approved staffs recommendation 8.N. 19-0777 Vero Cycling Inc. Donation of a Bicycle Repair Stand for the Trans -Florida Central Railroad Trail Staff respectfully recommends the Indian River County Board of County Commissioners accept the agreement with Vero Cycling Inc.and authorize the Chairman to execute the same. Recommended Action: Attachments: Staff Report Bicycle repair station agreement and map Commissioner O'Bryan announced that a bicycle repair station was being donated by Vero Cycling, Inc. and would be installed at the Trans -Florida Central Railroad Trail. Kevin Kirwin, Director, Parks and Conservation Resources, confirmed that the County would be funding the concrete slab, where the installation and maintenance of the bicycle repair station would be the responsibility of Vero Cycling, Inc. Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Chairman Solari mentioned that he was recently notified of an upcoming film and discussion for the purpose of involving local government in creating bicycle -friendly communities, to be held on January 23, 2020 from 7 pm- 9 pm at The Majestic 11. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.0. 19-0779 Hazard Mitigation Grant Program Funding Award for the Countywide Wildfire Mitigation Plan: Contract Number H0259, Project Number 4283-95-R Staff respectfully recommends that the Board of County Commissioners accept Agreement Number H0259 for Project Number 4283-95-R: Federally -Funded Subaward and Grant Agreement for the Indian River County Countywide Wildfire Mitigation, and authorize the Chairman to execute the Grant Agreement, and return the package to Parks & Conservation, Assistant Director. Staff will transmit the partially executed agreement to the State for final signatures. Upon receipt of the fully executed original agreement from the State, staff will transmit to the Clerk to the Board of Indian River County Commission for permanent record. Staff further recommends that the Board direct staff to utilize the Native Upland Mitigation Fund as the County's match. Recommended Action: Attachments: Staff Report CONTRACT -7-19-190 IRC Grant Form Approved staffs recommendation 8.P. 19-0816 1066 US HWY 1, LLC's Request for Final Plat Approval for a Commercial Subdivision to be known as Shoppes at llth Commercial Subdivision [SD -17=09-03 / 95120053-81017] Staff recommends that the Board of County Commissioners grant final plat approval for the Shoppes at 11th commercial subdivision Recommended Action: Attachments: Location Map Plat Layout Staff Report Approved staffs recommendation 8.Q. 19-0821 Approval of Agreement with Florida Blue for the County's Excess Loss/Reinsurance Policy Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Recommended Action: Staff recommends and respectfully requests the Board of County Commissioners approve Renewal Option 1 with Florida Blue for the County's excess loss/reinsurance policy for plan year 2019/2020 and authorize the Chairman to execute the renewal agreement. Attachments: Staff Report Self -Funded Reinsurance Renewal 2019/20 Lockton Marketing Analysis and Monte Carlo Modeler Approved staffs recommendation 8.R. 19-0761 Request for Ratification FDLE FY17 JAGC Grant Recommended Action: Staff recommends that the Board of County Commissioners ratify the Chairman's action in executing the Certificate of Acceptance Attachments: Staff Report 2019-JAGC-1 Letter from FDLE dated July 23 2019 2019-JAGC-2 FY17 Certificate of Acceptance 2019-JAGC-3 FY17Certificate of Subaward 2019-JAGC-4 FY17 Special Conditions Approved staffs recommendation 8.S. 19-0808 Miscellaneous Budget Amendment 014 Recommended Action: Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2018-19 budget Attachments: Staff Report 2018 2019 Resolution Exhibit "A" Approved Resolution 2019-068, amending the Fiscal Year 2018-2019 Budget. 8.T. 19-0818 Miscellaneous Budget Amendment 015 Recommended Action: Staff recommends that the Board of County Commissioners approve the budget resolution amending the fiscal year 2019/2019 budget. Attachments: Staff Report Resolution Exhibit "A" Approved Resolution 2019-069, delegating authority to the County Administrator, the Assistant County Administrator or the Director of the Office of Management & Budget or their designee to execute all documents necessary to amend the Fiscal Year Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final September 10, 2019 2018-2019 Budget during the period commencing November 13, 2019, through and including November 29, 2019. 8.U. 19-0836 Professional Services Agreement for RFP 2019060 - FEMA Public Assistance Consulting Services Recommended Action: Staff recommends the Board approve the agreement, ratify the County Administrator's execution of the agreement, and authorize the Chairman to formally sign the agreement. Attachments: Staff Report Final Agreement Approved staffs recommendation 8.V. 19-0837 2019/2020 State/County Contract Indian River County Health Department Recommended Action: Staff recommends the Board of County Commissioners approve the contract Attachments: Staff Report Health Dept Letter Health Department FY 19-20 contract Approved staffs recommendation 8.W. 19-0718 Sebastian Corners Roof Replacement Project, IRC -1765, Final Payment, Release of Retainage and Change Order No. 1 Staff recommends approval of Change Order No. 1 and payment of Application for Payment No. 5 to The Roof Authority, Inc. in the amount of $32,490.71 for final payment and release of retainage. Recommended Action: Attachments: Staff Report Change Order No. 1 CO No. 1 Description of Itemized Changes Approved staffs recommendation 8.X. 19-0766 Award of Bid No. 2019010, 49th Street (Lindsey Road) Milling and Resurfacing from 58th Avenue (CR -613) to 31st Avenue Project, IRC -1414 Staff recommends the project be awarded to Geuttler Brothers Construction, LLC in the amount of $1,051,852.60 for the construction of 49th Street Milling & Resurfacing. Staff further recommends the Board approve the sample agreement and authorize the Chairman to execute said agreement after review and approval of both the agreement and required Public Construction Bond by the County Attorney as to form and legal sufficiency, and the receipt and approval of required insurance by the Risk Manager. Recommended Action: Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.Y. 19-0767 Sally Beauty Supply LLC - Amendment to Lease 1927 US Highway 1, Sebastian, FL 32958 Recommended Action: Staff recommends the Board approve the lease renewal rate as proposed for Sally Beauty Supply LLC and authorize the Chairman to execute the Amendment to Lease. Attachments: Staff Report Amendment to Lease Approved staffs recommendation 8.Z. 19-0785 Work Order No. 2018029-5 APTIM: LGFR and Immediate Post -Construction Environmental Monitoring The recommendation of staff is for the Board to approve Work Order No. 2018029-5, in the amount of $185,731.66, to the contract with APTIM Environmental & Infrastructure, LLC. and authorize the Chairman to sign on behalf of the County. Recommended Action: Attachments: Staff Report APTIM Work Order No. 2018029-5 8.AA. 19-0786 Recommended Action: Approved staffs recommendation Release of Retainage - Work Order No. 11 Morgan & Eklund, Inc. 2019 Beach Profile Monitoring Surveys (SUMMER) Staff recommends the Board approve the release of all withheld retainage under Work Order No.11 in the amount of $5,775.00 Attachments: Staff Report 8.BB. 19-0788 Recommended Action: Approved staffs recommendation Declaration of 1935 43rd Avenue, Vero Beach, FL 32960 as Surplus and Authorization for Disposal Staff recommends the Board of County Commissioners designate parcel #33-39-04-00010-0000-0003.0 as surplus to the County's needs, and direct its disposal by sealed bid sale. The high bid will be presented to the Board for award and ratification. Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Attachments: Staff Report Resolution No. 2019 - 8.CC. 19-0790 Approved Resolution 2019-070, declaring the property at 1935 43rd Avenue, Vero Beach, FL 32960 to be surplus land and finding that the sale of the property is in the best interests of the citizens of Indian River County, Florida. Property Exchange for Right -of -Way Acquisition 475 43rd Avenue SW, Vero Beach, FL 32968 - Brian R. Watson and Gayle P. Watson, husband and wife Recommended Action: Staff recommends the Board approve the exchange and authorize the Chairman to execute the Real Estate Exchange agreement on behalf of the Board. Attachments: Staff Report Real Estate Exchange Agreement 1846 -Exhibit for Watson Parcel -20190904 8.DD. 19-0797 Commissioner O'Bryan spoke of his continued opposition to the widening of 43rd Avenue, south of 16th Street. A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to approve staff's recommendation. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, and Commissioner Zorc Nay: 1 - Commissioner O'Bryan Right -of -Way Acquisition - Extension of l l th Drive between 37th and 41st Streets, 1200 37th Street, Vero Beach, FL 32960 Owner: Indian River Surgery Properties, LLC Recommended Action: Staff recommends the Board approve the Purchase Agreement for the 2.20 acre property located at 1200 37th St, Vero Beach, FL 32960, and authorize the Chairman to execute the purchase agreement on behalf of the Board. Attachments: Staff Report Purchase Agreement Conceptual Configuration of 11th Drive Approved staffs recommendation Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final September 10, 2019 8.EE. 19-0814 One -Year Extension of Telecommunications Systems Equipment, Material, Supplies, Maintenance, and Installation Agreements (Bid 2017057) Recommended Action: Staff recommends that the Board of County Commissioners approve the extension of the Telecommunications Systems Equipment, Material, Supplies, Maintenance, and Installation Agreements and authorize the Chairman to execute the extensions after review and approval by the County Attorney as to form and legal sufficiency and after any updated insurance has been received and approved Attachments: Staff Report Second Extension Danella, Inc Second Extension DraftPros Second Extension Gerelcom Second Extension United Cabling Systems 8.FF. 19-0780 Approved staffs recommendation West Wabasso Phase 2 Septic to Sewer Cost Share Funding Agreement - Amendment No. 1 Recommended Action: Staff recommends approval of Amendment No. 1 to the Cost -Share Agreement between the St. Johns River Water Management District and Indian River County, and requests the Indian River County Board of County Commissioners authorize the Chairman to execute the same on their behalf. Attachments: Staff Report Amendment 1 to the Cost Share Agreement for West Wabasso Phase 2 Septic to Sewer Project Approved staffs recommendation 8.GG. 19-0842 Disposition of Salvaged Holman Stadium Seat Backs Recommended Action: Staff respectfully requests Board authorization to dispose of the remaining seats extracted from Holman Stadium as follows: Up to 200 of the Archer / Camden Yards Seats to be retained by Major League Baseball. Up to 50 of the Archer / Camden Yards Seats to be retained by Indian River Sports Inc. for installation at Jake Owen Field. Any remaining seats to be transferred to the United Way of Indian River County for fund raising in connection with the annual Jackie Robinson baseball game at Holman Stadium. All transfers subject to the discretion of the County Attorney in requiring the execution of a hold harmless agreement approved as to form and legal sufficiency. Attachments: Staff Report Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Commissioner O'Bryan provided the uses of the salvageable seats that were removed from the Jackie Robinson Training Complex, formerly Holman Stadium. He thanked staff and Major League Baseball (MLB) for the seats that will be installed at Jake Owen Field and also for the seats that will be donated to the United Way of Indian River County for a fundraising effort. Jeff Smith, Chair of the Board of Directors, United Way of Indian River County, thanked MLB and the Jackie Robinson Training Complex for the donation of the seats. He remarked that a decision would be made in the near future regarding the details of the fundraiser. Commissioner O'Bryan stated that he had confirmed with the County Attorney's office that there was not a legal issue regarding the donation of stadium seating, as it was not a fixed asset of the County. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. 19-0823 Indian River County Supervisor of Elections Leslie Rossway Swan: Request to roll back grant reimbursement funds to the Supervisor of Elections budget Approve request to roll back grant reimbursement funds to the Supervisor of Elections budget Recommended Action: Attachments: Grant Reimbursement Supervisor of Elections Leslie R. Swan was present; however, there was no discussion on this item. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve the funds transfer of $32,201.00 from the 2018 Federal Elections Security Grant to the Supervisor of Elections budget. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 9.B. 19-0824 Indian River County Supervisor of Elections Leslie Rossway Swan: Request to relocate two polling locations into Christ Church Vero Beach Aprove request to relocate polling locations Recommended Action: Attachments: Polling Place Changes Supervisor of Elections Leslie R. Swan spoke on the relocation of polling locations Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes - Final September 10, 2019 for Precincts 19, 20, 25 and 26 to Christ Church Vero Beach, 667 20th Street. She thanked Trinity Episcopal Church and Our Savior Lutheran Church for the many years they had partnered with the Indian River County Elections Office. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve a request to relocate the polling location of Precincts 19, 20, 25 and 26 to Christ Church Vero Beach. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 10. PUBLIC ITEMS (Clerk's Note: Commissioner Zorc exited the meeting at 10:26 a.m.) The Chairman called for a recess at 10:26 a.m., and reconvened the meeting at 10:36 a.m., with Commissioner Zorc absent. A. PUBLIC HEARINGS 10.A.1. 19-0817 PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARINGS IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Vero Beach Country Club's Request for Major Site Plan and Special Exception Use Approval for a Fitness Center, Pool, Tiki Bar and Snack Bar [SP -SE -19-07-21 / 99060083-84339] Quasi -Judicial Recommended Action: Staff recommends that the BCC grant major site plan and special exception use approval for the fitness center, pool, and tiki bar/snack bar accessory to the existing country club and golf course, with a condition that, prior to issuance of a Certificate of Occupancy (C.O.), the Type "C" buffer shall be installed per the project landscape plan. Attachments: Staff Report Draft August 8, 2019 P & Z Minutes Location Map Aerial Site Plan Landscape Plan Chairman Solari announced a Major Site Plan and Special Exception Use Request from the Vero Beach Country Club (VBCC) to add a pool, fitness center, tiki bar and snack bar. He then opened the Public Hearing. Indian River County Florida Page 15 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Each Commissioner, as requested by the Chairman, disclosed ex parte communications, site visits, or independent investigations. They also affirmed that they have an open mind and can base their decisions on the evidence presented and the applicable law. The Deputy Clerk administered the Oath to all persons who wished to speak at the hearing. Current Development Senior Planner Scott Rodriguez used a PowerPoint Presentation to provide the Special Exception Process used by the County, the Location Map, including an aerial view of the proposed improvements and additional parking spaces, and the Phasing Plan the VBCC intended to follow. Planner Rodriguez added the Traffic Circulation Plan and the Landscape Plan, and noted the unanimous vote from the Planning and Zoning Commission to recommend that the Board approve the Major Site Plan and Special Exception Use Request. Chairman Solari voiced his concern of limited parking and requested a review of the proposed parking calculations. Current Development Chief John McCoy stated that Phase 1 would add 49 spaces, and Phase 2 would add five (5) spaces. George Simons, Carter Associates, Inc., the engineer of record for the VBCC project, spoke on the proposed updated parking configuration to allow for additional parking spaces. In addition, he noted the importance of offering family amenities to private club members. There being no additional speakers, Chairman Solari closed the Public Hearing. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, and Commissioner O'Bryan Absent: 1 - Commissioner Zorc B. PUBLIC DISCUSSION ITEMS 10.13.1. 19-0727 Request to Speak from Anthony W. "Tony" Young Regarding Bridge to Veterans Memorial Island Sanctuary Recommended Action: Request to Speak - No Action Required Attachments: Request to Speak Form (Clerk's Note: This item was moved to follow Item 9.B., and was heard in conjunction with Item 14.C.1.) Indian River County Florida Page 16 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Veteran and City of Vero Beach Councilman Anthony "Tony" Young provided a video of Veterans Memorial Island Sanctuary (Memorial Island) as part of his presentation to honor the local men and women who lost their lives while serving the United States of America. He then spoke regarding the bridge to Memorial Island and his vision of the County assisting in upgrading the bridge, noting that the bridge was built by the County in 1964. No Action Taken or Required C. PUBLIC NOTICE ITEMS 10.C.1. 19-0764 Public Notice of Public Hearing Scheduled for September 17, 2019: County Initiated Request to Amend (Update) the Text of the Capital Improvement and Transportation Elements of the County's Comprehensive Plan (Legislative) Recommended Action: Public Notice Item Only - No Action Required Attachments: Staff Report 10.C.2. 19-0776 No Action Taken or Required Public Notice of Public Hearing Scheduled for September 17, 2019 - (Legislative) Recommended Action: Public Notice - No Action Required Attachments: Staff Report County Attorney Dylan Reingold read the Public Hearing notices into the No Action Taken or Required 11. COUNTY ADMINISTRATOR MATTERS 11.A. 19-0835 Hurricane Dorian Update Recommended Action: Provide update regarding Hurricane Dorian event Attachments: Hurricane Dorian Update Emergency Services Director and Fire Chief Tad Stone acknowledged the many people who assisted during the preparation period for Hurricane Dorian. He extended an extra thanks to those who answered the citizens information phone lines, and to Major Eric Flowers for his extensive efforts in keeping the public informed. Chief Stone used a PowerPoint Presentation to show the track taken by Hurricane Dorian. In addition, he told of the various resources that were put into place in an effort to be prepared, including an additional 20 nurses and 4 respiratory Indian River County Florida Page 17 Board of County Commissioners Meeting Minutes - Final September 10, 2019 therapists who came from across the country to assist at the special needs shelter. County Administrator Jason Brown spoke on the estimated $7,000,000 in beach erosion damages. He was expecting a visit from the Florida Division of Emergency Management (DEM) and the Federal Emergency Management Agency (FEMA) for a possible declaration of a Category B- Emergency Protective Measure. He thanked the County employees for reopening the offices on Wednesday, September 4, 2019, and he stated his appreciation for the many people who worked together at the Emergency Operations Center (EOC), and for the cooperation of the local municipalities, the Board, the DEM, Chief Stone and his personnel, the Health Department, the School District, Governor Ron DeSantis, Senator Debbie Mayfield, and State Representative Erin Grall. Chairman Solari, who also spoke about Hurricane Dorian at the opening of the meeting, extended his appreciation to Administrator Brown and Chief Stone for their hard work before, during, and after the storm. Commissioner O'Bryan added his opinion that the work performed at the EOC was something to be proud of. No Action Taken or Required 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works G. Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. 19-0840 Acquisition of Right -Of -Way for Phase II of 66th Avenue Improvements from Paul and Rennie Thompson - 7125 66th Avenue Indian River County Florida Page 18 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Recommended Action: Staff recommends the Board approve conveying the O'Neal and the Hernandez property to the Thompsons, approve the agreement to purchase the 0.63 acre Thompson property for $275,000 with the stated conditions, approve costs incurred by the Thompsons of $13,610 and approve the settlement of attorney's fees of $41,250 and authorize the Chairman to execute a lease for the property for one year at $1.00 per month with one 30 -day extension. Attachments: Staff Report Exhibit "A" Aerial Photo of Thompson Parcel Exhibit "B" Sketch and Photo of Right Of Way Exhibit "C" Sketch and Description of O'Neal Property Exhibit "D" Sketch and Description of Hernandez Property Exhibit "E" Agreement to Purchase and Sell Deputy County Attorney William DeBraal used a PowerPoint Presentation to describe the 1.09 acre parcel of land at 7125 66th Avenue that was needed for right-of-way improvements to 66th Avenue. He explained that the parcel had been in the Thompson family since 1954, and that the home of Paul and Rennie Thompson was included in the 58% of the property needed for the improvement project. Attorney DeBraal included details from a settlement conference held earlier in the year, noting that the Thompsons stated that they wanted to stay in their home while they built a new home to the west. Additionally, they expressed their interest in acquiring two adjacent County -owned properties as part of an exchange. Commissioner O'Bryan offered feedback regarding inflated land prices, following a conversation he had with an appraiser. He was not in support of the purchase. Although supportive of the transaction, Chairman Solari made mention that he would be speaking with the County Administrator to come up with a plan for future land transactions to decide which purchases should be challenged. A motion was made by Vice Chairman Adams, seconded by Chairman Solari, to approve staffs recommendation. The motion carried by the following vote: Aye: 3 - Chairman Solari, Vice Chairman Adams, and Commissioner Flescher Nay: 1 - Commissioner O'Bryan Absent: 1 - Commissioner Zorc 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman B. Commissioner Susan Adams, Vice Chairman Indian River County Florida Page 19 Board of County Commissioners Meeting Minutes - Final September 10, 2019 C. Commissioner Joseph E. Flescher 14.C.1. 19-0722 Discussion on county support for maintenance and repairs on the bridge to Memorial Island Recommended Action: Discussion Attachments: Commissioners Memorandum (Clerk's Note: This item was heard in conjunction with Item 10.B.1.) Commissioner Flescher acknowledged the Veterans in attendance and spoke on their involvement with the events held at the Veterans Memorial Island Sanctuary (Memorial Island) on Memorial Day and Veterans Day. He requested that the County share with the City of Vero Beach (the City) the cost of repairing and maintaining the bridge to Memorial Island. Commissioner Flescher explained that the City had earmarked slightly over $100,000 for the bridge repair, and he proposed that the County share the costs with the City by paying $50,000 of the bridge repair costs. Although stating their support and appreciation for the Veterans and for Memorial Island, three (3) of the five (5) Commissioners offered reasons for not supporting the expenditure. Commissioner O'Bryan made mention of the Budget where it related to the County's commitment to Veterans Services, and Vice Chairman Adams explained why she felt the request was untimely. She included that sharing the cost of the project was presented to her as a gesture by the County after receiving clarification by City of Vero Beach Councilman Anthony "Tony" Young that the project was fully funded by the City. Chairman Solari stated financial and government reasoning as to why he could not support spending the taxpayer's dollars on the City's bridge repair project. The following residents spoke in support of the County's cost-sharing contribution to the City. Reverend Sylvester McIntosh, Wabasso Joseph Paladin, Vero Beach Michael Johannsen, Vero Beach Jason Patzer, Commander of the Next Generation Veterans of Indian River County Barney Jodan, representing the Veterans Council of Sebastian and Indian River County Pastor Richard Demsick County Administrator Jason Brown spoke on the County's commitment to fund many programs that offer assistance to the Veterans of Indian River County. Indian River County Florida Page 20 Board of County Commissioners Meeting Minutes - Final September 10, 2019 He explained that the municipalities and the County all do their part to provide the needed services to the residents. He and Commissioner O'Bryan emphasized that the project of repairing the bridge was a fully funded project by the City. A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to share with the City of Vero Beach the cost of repairing the bridge to Veterans Memorial Island Sanctuary by paying $50,000 of the bridge repair costs. The motion failed by the following vote: Aye: 2 - Commissioner Flescher, and Commissioner Zorc Nay: 3 - Chairman Solari, Vice Chairman Adams, and Commissioner O'Bryan D. Commissioner Peter D. O'Bryan 14.D.1. 19-0815 Releasing a Demolition Lien Recommended Action: Discussion Attachments: Commissioners Memo Release of Lien Form Commissioner O'Bryan referred to the August 13, 2019 meeting when Ms. Nicole Knowles had addressed the Board regarding a demolition lien on her property, located at 4855 34th Avenue. He requested that the Board approve waiving the interest and penalty charges, with a condition that the outstanding Code Enforcement Board lien was paid in full within a period of three (3) months. Nicole Knowles was present and confirmed that she could pay the lien in full within the three (3) month period. County Administrator Jason Brown was in favor of the action, and stated that the three (3) month period was appropriate for payment of the demolition lien. Discussion followed from members of the Board and County Attorney Dylan Reingold regarding future requests that are similar in nature. It was agreed upon that the County Attorney would discuss the requests with Code Enforcement Chief Roland DeBlois, then present the requests to the Board for approval. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve waiving the interest and penalty charges on a demolition lien for property located at 4855 34th Avenue, with a condition that the Code Enforcement Board lien is paid within three (3) months. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, and Commissioner O'Bryan Absent: 1 - Commissioner Zorc Indian River County Florida Page 21 Board of County Commissioners Meeting Minutes - Final September 10, 2019 E. Commissioner Tim Zorc Commissioners Open Dialogue A. 19-0845 Commissioners Open Dialogue Recommended Action: Informational Only Attachments: Commissioners Open Dialogue Commissioner Flescher thanked the public for their preparation efforts regarding Hurricane Dorian. In addition, he made mention of the necessary surgical procedure that kept him from the August 12, 2019 meeting. He expressed his appreciation for the many well -wishes he received. No Action Taken or Required 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. 15.8.1. 19-0829 Twelfth Amendment to Republic Services Recommended Action: Solid Waste Disposal District staff recommends that its Board ratify the Twelfth Amendment to Republic Services signed by the County Administrator per his authority under Resolution 2019-58 to provide additional services for the non -Class 1 landfill services in response to Hurricane Dorian and for any future potential hurricanes, and authorize the Chairman to execute the same, as presented. Attachments: Staff Report Twelfth Amendment to Republic Services Commissioner O'Bryan offered clarification for the period of time the landfill was closed due to Hurricane Dorian. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Indian River County Florida Page 22 Board of County Commissioners Meeting Minutes - Final September 10, 2019 Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, and Commissioner O'Bryan Absent: 1 - Commissioner Zorc C. Environmental Control Board 16. ADJOURNMENT The being no further business, Chairman Solari adjourned the meeting at 11:24 a.m. Indian River County Florida Page 23 Board of County Commissioners Meeting Minutes — Final September 10, 2019 ATTEST: Jeffrey R. Smith, ' A, CGFO, CGMA Clerk of Circuit Court and Comptroller BCC/RDZ/2019 Minutes ams, Chairman DEC 17 219 Approved: Indian River County Florida Page 24