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COUNTY COMMISSIONERS
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY FLORIDA
COMMISSION AGENDA
TUESDAY, OCTOBER 1, 2019 - 9:00 AM
Commission Chambers
Indian River County Administration Complex
180127th Street, Building A
Vero Beach, Florida, 32960-3388
www.iregov.com
Bob Solari, Chairman, District 5 Jason E. Brown, County. Administrator
Susan Adams, Vice Chairman, District 1 Dylan Reingold, County Attotney
Joseph E. Flescher, District 2 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Peter D. O'Bryan, District 4
Tim Zorc, District 3
1. CALL TO ORDER
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2.B. INVOCATION
3.
4.
5.
Rev. Seth Wallace, Christ the King Presbyterian Church
PLEDGE OF ALLEGIANCE
Commissioner Joseph E. Flescher
ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
PROCLAMATIONS and PRESENTATIONS
5.A. Presentation of Proclamation Designating October, 2019, As Manufacturing Month
in Indian River County, Florida
Attachments: Proclamation
6. APPROVAL OF .MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING
BOARD ACTION
7.A. Florida Public Service Commission Consummating, Order PSC -2019 -0389 -CO -EI
makes Order PSC -2019 -0360 -TRF -EI effective and final; docket to be closed, is on
file in the Office of the Clerk to the Board.
October 1., 2019 Page 1 of 6
r'
7.B. Indian River County Venue Event Calendar Review
Attachments: Staff Report
7.C. Update on All Aboard FL Expenses
Attachments: Staff Report
-All Aboard~FL Expenses
7.D. Application to the Florida Department of Environmental Protection (FEDP) for a
FY 2020-2021 Florida Resilient Coastlines Program Grant
Attachments: Staff Report
Grant Application
8. CONSENT AGENDA
8.A. Checks and Electronic Payments August 30, 2019 to September 5, 2019
Attachments: Finance Department Staff Report
8.B. Checks and Electronic Payments September 6, 2019 to September 12, 2019
Attachments: Finance Department Staff Report
8.C. Checks and Electronic Payments September 13, 2019 to September 19, 2019
Attachments: Finance Department Staff Report
8.D. Appointments to the Economic Opportunities Council of Indian River County, Inc.
Attachments: Staff Report
Reappointment Letter 090619 - EOC
8.E. Resolution Delegating to the County Administrator or Designee the Authority to
Execute Certain Standard Extensions to Both Contracts Relating to Required
Roadway Improvements and Accompanying Cash Deposit and Escrow Agreements
Attachments: Staff Report
Resolution
8.F. EJ & ME, L,LC's Request for Affidavit of Exemption Approval with Dedications to
the County [AOE-19-05-02 / 2018080046-83961]
Attachments: Staff Report
Location Map
Affidavit of Exemption Layout
8.G. Approval of Change Order for Radio System P25 Migration Project
Attachments: Staff Report
Work Order No 4
Logging Recorder Quote
Revised Attachment "A"
October 1, 2019 Page 2 of 6
8.11. Award .of Bid# 2019068 -Roseland Elevated Storage Tank Conversion and Pump
Station
Attachments: Staff Report
Sample Agreement
8.I. Award of Bid# 2019067 -Roseland Elevated Storage Tank Water Transmission
Main
Attachments: Staff Report
Sample Agreement
8.J. Municipal Advisory Agreement - Termination of Masterson Advisors LLC and
Request to Approve Agreement with Hilltop Securities Inc.
Attachments: Staff:Report
Municipal Advisor Agreement with Hilltop Securities
8.K. Award of Bid No. 2019076, Indian River Boulevard and Grand Harbor Boulevard
Signalization (IRC -1806)
Attachments: Staff Report
Sample Agreement
8.L. Indian River County Library State Aid to Libraries Grant
Attachments: Staff Report
StateAidToLibrariesGrantAgreement FY2020
Certification w- signature line§
8.M. Sandridge Golf Cart Concrete Path Repair Final Payment, Release of Retainage
Attachments: Staff Report
8.N. Bid Rejection - North WWTF Headworks Piping Reconfiguration, Bid No.
2019063_
Attachments: Staff Report
8.0. Revision to Administrative Policy AM -301.3 Overtime and AM -502.1 Vacation
Attachments: Staff Report
AM 301.3 Overtime (10-1-19)
AM 502.1 Vacation Leave (10-1-19)
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
October 1, 2019 Page 3 of 6
10.A.1. Request from Cleveland Clinic Martin Health for a Class B Certificate of Public
Convenience and Necessity to provide Non -Emergency ambulance inter -facility
medical transports at the ALS/BLS level (Quasi -Judicial).
Attachments: Staff Report
10.A.2. Request from , MCT Express, Inc. DBA United Medical Transportation for a
Class "B" and "E1" Certificate of Public Convenience and .Necessity to provide
Non -Emergency ambulance inter -facility medical transports at the ALS/BLS
level and Wheelchair Transports originating in Indian River County
(Quasi -Judicial).
Attachments: Staff Report
10.A.3. Mark W. Plate's Request for Abandonment of a 130' Long Segment of the 70'
Wide 57th Avenue Right -of -Way South of 97th Place in the Tropicana
Homesites Subdivision, Plat Book 4 Page 20 [ROWA-18-07-03 /
2017030059-81633] (Legislative)
Attachments: Staff Report
Location Map
Abandonment Resolution
B. PUBLIC DISCUSSION ITEMS
10.B.1. Request to speak from Fern Grounds regarding littering/trash on our roads and
highways
Attachments: Public Discussion Request Fern Grounds
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Management and Budget
F. Public Works
G. Utilities Services
October 1, 2019 Page 4 of 6
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS F
A. Commissioner Bob Solari, Chairman
B. Commissioner Susan Adams, Vice Chairman
C. Commissioner Joseph E. Flescher
D. Commissioner Peter D. O'Brvan
E. Commissioner Tim Zorc
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
15.A.1. Approval of Affiliation Agreement Extension between Medical Career Academy
and Indian River County Emergency Services District .
Attachments: Staff Report
Affiliation Agreement MCA & IRCES
B. Solid Waste Disposal District
C. Environmental Control Board
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall
provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda,
including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which
the Board is to take action which was either not on the Board agenda or distributed to the public prior to the
commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a
verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal
will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20hours in advance of the meeting.
The full agenda is available on line at the. Indian River County Website at wvvw.ircgov.com The full agenda is
also available for review in the Board of County Commission Office, the Indian River County Main Library,
and the North County Library.
October 1, 2019 Page 5 of 6
Commission Meetings are broadcast live on Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00 p.m. until Wednesday at 6:00 a. m.,
Wednesday at 9:00 a.m. until 5,0 m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12: 00 Noon to 5.00 p.m.
October 1, 2019 Page 6 of 6
PROCLAMATION
DESIGNATING OCTOBER, 2019, AS
MANUFACTURING MONTH IN INDIAN RIVER COUNTY, FLORIDA
WHEREAS, the manufacturing industry is vital to the health of our County, the State of Florida, and our
entire nation; and
WHEREAS, manufacturing is one of the cornerstones of our local economy, helping to sustain our
quality of life as well as foster a solid and diversified tax base in Indian River County; and
WHEREAS, Indian River County, in partnership with the Indian River County Chamber of Commerce,
supports the manufacturing industry and manufacturing careers; and
WHEREAS, manufacturing provides over 2,200 high -wage and high -skill jobs in Indian River County -
an increase of 300 jobs since 2018 - paying an average annual wage of $56,000, higher than our current
average wage of $40,000; and
WHEREAS, our county is home to 135 manufacturers that produce a wide variety of products, from
personal aircraft to personal submersibles, sold to customers throughout the world; and
WHEREAS, public awareness of the value that manufacturers add to our economy is essential to
preserving positive relationships between our residents and our manufacturing community; and
WHEREAS, we join the Indian River County Chamber of Commerce and its Manufacturing Boot Camp
Task Force members in encouraging students to consider manufacturing as a career pathway; and
WHEREAS, all residents are encouraged to take time to acknowledge Indian River County
manufacturers, and their employees, for the positive economic impact they have in our county, the State of
Florida, and our nation.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA that the month of October, 2019, be designated as MANUFACTURING
MONTH IN INDIAN RIVER COUNTY.
Adopted this 1 st day of October, 2019. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Bob Solari,.Chairman
Susan Adams, Vice -Chairman
Joseph E. Flescher
Peter D. O'Bryan
Tim Zorc
1
'DOCUMENT NO'08928-16
FPSC - COMMISSION CLERI
BEFORE THE FLORIDA PUBLIC SERVICE COMMISSION ID
In re: Petition for approval of 2019 revisions to DOCKET NO. 20190081 -EI
underground residential and commercial ORDER NO. PSC -2019 -0389 -CO -EI
differential tariffs, by Florida Power & Light ISSUED: September 20, 2019
Company.
CONSUMMATING ORDER
BY THE COMMISSION:
By Order No, PSC -2019 -0360 -TRF -EI, issued August 26, 2019, this Commission
proposed to take certain action, subject to a Petition for Formal Proceeding as provided in Rule
25-22.029, Florida Administrative Code. No response has been filed to the order, in regard to
the above mentioned docket. It is, therefore,
ORDERED by the Florida Public Service Commission that Order No. PSC -2019 -0360 -
TRF -EI has become effective and final. It is further
WLT
ORDERED that this docket shall be closed.
By ORDER of the Florida Public Service Commission this 20th day of September, 2019.
ADA J. T ITZMkN
Commission Clerk
Florida Public Service Commission
2540 Shumard Oak Boulevard
Tallahassee, Florida 32399
(850) 41.3-6770
www.floridapse.com
Copies furnished: A copy of this document is
provided to the parties of record at the time of
issuance and, if applicable, interested persons.
ORDER NO. PSC -2019 -0389 -CO -EI
DOCKET NO. 20190081 -EI
PAGE 2
NOTICE OF FURTHER PROCEEDINGS OR JUDICIAL REVIEW
The Florida Public Service Commission is required. by Section 120.569(1), Florida
Statutes, to notify parties of any judicial review of Commission orders that is available pursuant
to Section 120.68, Florida Statutes, as well as the procedures and time limits that apply. This
notice should not be construed to mean all requests for judicial review will be granted or result in
the relief sought.
Any party adversely affected by the Commission's final action in this matter may request
judicial review by the Florida Supreme Court in the case of an electric, gas or telephone utility or
the First District Court of Appeal in the case of a water and/or wastewater utility by filing a
notice of appeal with the Office of Commission Clerk and filing a copy of the notice of appeal
and the filing fee with the appropriate court. This filing must be completed within thirty (30)
days after the issuance of this order, pursuant to Rule 9.110, Florida Rules of Appellate
Procedure. The notice of appeal must be in the form specified in Rule 9.900(a), Florida Rules of
Appellate Procedure.
�VEIl c0 76-
0
Indian River County Venue Event Calendar Review
For more information go to www.ircgov.com - Event Calendar
VBMA Pass - Pass Program Begins Today!
Oct 1 @ IRC Libraries & Vero Beach Museum of Art:
Partnership provides FREE exhibition admission with Library/Museum Pass.
Youth Basketball Registration Begins Today!
Oct 1 -Nov 15 @ iG Center:
• IRC Recreation Youth Basketball season begins in Jan 2020.
National Night Out - brought you by the IRC Sheriff's Office - FREE.
Oct 2 @ iG Center - Wiggins Field:
4-7pm - Free Food, Live Music, Face Painting & Police & Fire Rescue Vehicles.
Special Olympics State Championships -VOLUNTEERS Needed
Oct 5 & 6 @ NCAC:
• 7am-4pm - Volunteers needed.
Special Olympics State Championships Opening Ceremonies -VOLUNTEERS Needed
Oct 5 @ iG Center:
• 6pm-9pm - Volunteers needed.
Steve Mix Fall Conditioning Basketball Program
Oct 6, 13, 20 & 27 @ iG Center:
• 3-4:30pm: NBA Basketball Legend to teach a (4) session program.
South County Community Meeting
Oct 7 @ iG Center:
• 5:30-7pm: Local topics with Commissioner Peter O'Bryan.
VNA (Visiting Nurse Assoc.) Camp Chrysalis
Oct 12 @ iG Center:
8:30am - 4pm: Bereavement Camp.
Okeechobee Marshalls Cowboy Shooting Club Match
Oct 12 @ IRC Shooting Range:
9am-1:30pm
Well Armed Women
Oct 12 @ IRC Shooting Range:
2
• 9:30-11:30am - Ladies Shooting Club Match.
2nd Annual Great Halloween Costume Swap
Oct 12 @ IRC Main Library:
Swap ticket holders: 1-2pm, Open to all: 2-3pm.
Nautical Flea Market
Oct 12-13 @ IRC Fairgrounds:
• Saturday & Sunday.
Community Office Hours Event
Oct 17 @ North IRC Library:
• I Oam- One on one with Commissioner Susan Adams
Downton Abbey Tea Party
Oct 18 @ Brackett Library - Bjorkman Room:
• 2pm: RSVP Required 772 226-3080 ext. 4550 to register.
Touch a Truck
Oct 19 @ IRC Fairgrounds:
• 10am-2pm, Saturday -Family event to see large vehicles up close.
Indian River Charter High School Homecoming
Oct 19 @ iG Center:
• 6:30- 10:30pm: Homecoming Dance.
Supersized Family Movie Night - FREE
Oct 19 @ IRC Fairgrounds.: "Halloween Themed!"
6:30 Costume Contest 7:45pm: IRC Rec featuring, BIG screen family movie night!
32nd Annual Treasure Coast Amateur Championship
Oct 19-20 @ Sandridge Golf Club:
• Saturday and Sunday - Golf Tournament.
7th Annual "Bela Nagy Sr" Memorial Golf Tournament
Oct 26 @ Sandridge Golf Club:
• Saturday - Golf Tournament.
Classy Chris Boxing
Oct 26 @ IRC Fairgrounds:
• Saturday- Boxing event.
Beasts of the East Cheerleading
Nov 2 @ IRC Fairgrounds:
• Saturday - Cheerleading event.
3
South County Community Meeting
Nov 4 @ iG Center:
- 5:30-7pm: Local topics with Commissioner Peter O'Bryan.
Buggy Bunch "Family Fun Fest"
Nov 9 @ IRC Fairgrounds:
•
10am-3pm, Saturday, Food Trucks, Vendors & Entertainment.
Indian River Youth Livestock Prospect Show
Nov 9-10 @ IRC Fairgrounds:
- Saturday & Sunday - Youth livestock event.
SAFIRC -Townhall Meeting'' Under Age Drinking"
Nov 12 @ iG Center:
- 7-8:30pm - Townhall meeting open to the public.
Indian River Dog Training Club
Nov 14-17 @ IRC Fairgrounds:
Thursday thru Sunday - Dog agility event.
Screen on the Green - FREE
Nov 16 @ Sandridge Golf Club:
- 5:30-6:30pm: Glow Games 6:30pm IRC Rec. Golf Themed Family Movie Night!
Garden Brothers Circus
Nov 18-19 @ IRC Fairgrounds:
Monday & Tuesday - circus.
Community Office Hours Event
Nov 21 @ North IRC Library:
- I Oam- One on one with Commissioner Susan Adams
4
76
INFORMATIONAL
INDIAN RIVER COUNTY
INTER -OFFICE MEMORANDUM
OFFICE OF MANAGEMENT AND BUDGET
TO: Members of the Board of County Commissioners
DATE: September 23, 2019
FROM: Kristin Daniels
Director, Office of Management & Budget
SUBJECT: UPDATE ON ALL ABOARD FL EXPENSES
DESCRIPTION
Staff is providing an update to the Board of County Commissioners on actual expenses for All
Aboard Florida. Please see the attached document for expenses incurred as of 9/23/19.
ATTACHED:
• All Aboard Fl. expenses through 9/23/19 spreadsheet.
5
All Aboard Florida Expenses
Indian River County
Board approved expenses of $186,921 prior to 3/24/15 authorization
3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15.16/17
in addition to prior authorization
10/2/2018 Board approved additional $92,500
11/20/2018 Board aooroved additional S1 million-Sudeet amendment
Acct#i00110214-033110-15023
Legal Services
Date
9/18/2019
rya
8 n Cave LLP
$107,257.70
- - _ _ _ _ --- -- -_--- ----- ---
Fees for Legal Services July 2019
9/11/2019
Murphy & Walker
$18,912.00
Fees for Legal Services -Aug 2019
8/13/2019
Murphy & Walker
$6,487.00
Fees for Legal Services June & July 2019
7/10/2019
Murphy & Walker
$13,868.00
Fees for Legal Services June 2019
6/24/2019
Bryan Cave LLP -
$1,244.00
Fees for Legal Services May 2019
6/12/2019
Murphy & Walker
$7,939.10
Fees for Legal Services May 2019
5/29/2019
Bryan Cave LLP
$65,848.60
Fees for Legal Services April 2019 -
5/15/2019
Murphy & Walker
$2,656.50
Fees for Legal Services April 2019
5/14/2019
Bryan Cave LLP
$75,490.34
Fees for Legal Services March 2019
4/4/2019
Murphy & Walker
$8,042.00
, Fees for Legal Services March 2019
3/26/2019
Bryan Cave LLP
$59,154.08
Fees for Legal Services February 2019
3/18/2019
Murphy & Walker
$15,988.70
Fees for Legal Service -February 2019
3/18/2019
Bryan Cave LLP
$3,577.26
Fees for Legal Service -January, 2019 -
2/21/2019
Murphy & Walker
$13,539.54
Fees for Legal Service -January 2019
2/5/2019
Bryan Cave LLP
$9,938.49
Fees for Legal Service -December 2018
1/4/2019
Murphy & Walker
$9,929.00
Fees for Legal Service -December 2018
12/27/2018
Bryan Cave LLP
$26,535.95
Fees for Legal Service -November 2018'
12/5/2018
McDermot,Will & Emery LLP
$10,000.00.
IRC Legislative Advocacy Matters -through 10/31/18
12/3/2018
Bryan Cave LLP
$16,416.20
Fees for Legal Service -October 2018
Subtotal Expenses FY 18/19
$472,824.46
9/30/2018
McDermot,Will & Emery LLP
$10,565.97
IRC Legislative Advocacy Matters -through 9/30/18
9/30/2018
MCDermot,Wlll & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters -through 8/31/18
9/30/2018
Bryan Cave LLP
$72,352.66
Fees for Legal Service -Sept 2018
9/30/2018
Bryan Cave LLP
$60,392.05
Fees for Legal Service -Aug 2018
9/10/2018
Bryan Cave LLP
$109,699.89
Fees for Legal Service -July 2018
8/24/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters- 5/11-7/30/18
8/8/2018
Bryan Cave LLP
$49,360.27
Fees for Legal Service -June 2018
7/18/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters -4/18-4/20/18
7/17/2018
Bryan Cave LLP
$14,257.36
Fees for Legal Services -May 2018
7/2/2018
McDermot,Will & Emery LLP
$10,012.00
IRC Legislative Advocacy Matters -4/6-4/20/18
6/13/2018 .
Bryan Cave LLP
$30,148.74
Fees for Legal Services -April 2018
5/29/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters- 2/27.4/5/18
5/15/2018
rya
Bryan Cave LLP
- -
� $23,853.70
- - - _- -
Fees for Legal Services -March 2018
5/7/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters -2/14-27/18
4/9/2018
Bryan Cave LLP
$56,189.09
Fees for Legal Services -Feb 2018
4/9/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters-Jan/Feb
3/14/2018
Bryan Cave LLP
$58,782.89
Fees for Legal Services -Jan 2018
3/7/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters-Dec/Jan
2/20/2018
Bryan Cave LLP
$32,662.90
Fees for Legal Services -Dec 2017
2/2/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters -Dec
1/17/2018
Bryan Cave LLP
$6,358.50
Fees for Legal Services -Nov 2017
12/19/2017
McDermot,Will & Emery LLP
$10,089.56
IRC Legislative Advocacy Matters-Oct/Nov
12/19/2017
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters -Sept
Subtotal Expenses FY 17/18
$634,725.58
9/30/2017
McDermot,Will & Emery LLP
$10,033.78
Fees for Legal Services -Aug & Sept
9/30/2017
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters
9/30/2017
Bryan Cave LLP -
$2,995.50
Fees for Legal Services -Sept 2017
9/30/2017
Bryan Cave LLP
$1,119.00
Fees for Legal Services -Aug 2017
9/27/2017
Bryan Cave LLP
$13,195.60
Fees for Legal Services -July 2017
8/15/2017
Bryan Cave LLP
$5,893.00
Fees for Legal Services- lune 2017
7/17/2017
Bryan Cave LLP
$20,729.17
Fees for Legal Services -May 2017 private activity bonds
7/17/2017
Bryan Cave LLP
$1,551.00
Fees for Legal Services- May 2017
6/13/2017
Bryan Cave LLP
$823.50
Fees for Legal Services -April 2017
5/12/2017
Bryan Cave LLP
$2,608.50
Fees for Legal Services -March 2017 ,
5/12/2017
Bryan Cave LLP
$77.02
Fees for Legal Service -March 2017 private activity bonds
4/10/2017
Bryan Cave LLP
$3,385.90
Fees for Legal Services -Feb 2017
4/10/2017
Bryan Cave LLP
$375.00
Fees for Legal Services -Feb 2017 private activity bonds
3/8/2017
Bryan Cave LLP
$11,097.20
Fees for Legal Services -Jan 2017
3/8/2017
Bryan Cave LLP
$14,886.78
Fees for Legal Services -Jan 2017 private activity bonds
2/20/2017
Bryan Cave LLP
$342.50
Fees for Legal Services- Dec 2016
2/20/2017
Bryan Cave LLP
$53,720.93
Fees for Legal Services -Dec 2016 private activity bonds
1/24/2017
Shubin & Bass PAS
$4,795.00
Fees for Legal Services -Nov 2016
1/17/2017
Bryan Cave LLP
$534.50
Fees for Legal Services -Nov 2016
1/17/2017
Bryan Cave LLP
$15,931.78
Fees for Legal Services -Nov 2016 -private activity bonds
12/1/2016
Bryan Cave LLP
$1,722.50
Fees for Legal Services -Oct 2016
12/1/2016Bryan
Cave LLP -
$16,457.70
Fees for Legal Services -Oct 2016 -private activity bonds
12/1/2016
Shubin & Bass PAS
- $9,387.20
Fees for Legal Services -Oct 2016
Subtotal Expenses FY 16/17
$201,663.06
*Split between St.Lucie, Indian River, and Martin Counties
9/30/2016
Bryan Cave LLP
$5,060.15
Fees for Legal Services-Sept 2016
9/30/2016
Bryan Cave LLP
$46,369.62
Fees for Legal Services-Sept 2016-private activity bonds
9/30/2016
Bryan Cave LLP
$20,358.95
Fees for Legal Services-Aug 2016
9/30/2016
Bryan Cave LLP
$8,496.08
Fees for Legal Services-Aug 2016-private activity bonds
9/30/2016
Shubin & Bass PAS
$28,277.00
Fees for Legal Services-Sept 2016
9/28/2016
Shubin & Bass PAS
$22,949.40
Fees for Legal Services-Aug 2016
9/28/2016
Shubin & Bass PAS
- $15,581.00
Fees for Legal Services-July 2016
9/14/2016
Bryan Cave LLP
$14,149.70
Fees for Legal Services-July 2016
9/14/2016
Bryan Cave LLP
$3,457.13
Fees for Legal Services-July 2016- private activity bonds
8/16/2016
Bryan Cave LLP
$72,430.59
Fees for Legal Services -lune 2016- private activity bonds
8/16/2016
Bryan Cave LLP
$1,754.00
Fees for Legal Services-June 2016
7/27/2016
Shubin & Bass PAS
$17,550.50
Fees for Legal Services-June 2016
7/19/2016
Bryan Cave LLP
- $3,561.50
Fees for Legal Services -May 2016
7/19/2016
Bryan Cave LLP
$9,255.65
Fees for Legal Services -May 2016-private activity bonds
6/21/2016
Shubin & Bass PAS -
$11,591.49
Fees for Legal Services -May 2016
6/14/2016
Bryan Cave LLP
$27,804.30 -
Fees for Legal Services-April 2016
6/14/2016
Bryan Cave LLP
$386.10
Fees for Legal Services-April 2016-private activity bonds
5/24/2016
Shubin & Bass PAS
$29,983.35
Fees for Legal Services-April 2016
5/3/2016
Shubin & Bass PAS
$21,968.25
Fees for Legal Services-March 2016
4/19/2016
Bryan Cave LLP
$19,845.75
Fees for Legal Services-March 2016
4/19/2016
Bryan Cave LLP
$128,696.58
Fees for Legal Services-March 2016-private activity bonds
4/6/2016
Bryan Cave LLP
$112,572.86
Fees for Legal Services-Feb 2016-private activity bonds
4/6/2016
Nabors & Giblin
$150.00
Fees for Legal Services-August 2015
3/30/2016
Shubin & Bass PAS
$7,575.75
Fees for Legal Services-Feb 2016
3/16/2016
Bryan Cave LLP
$31,795.61
Fees for Legal Service-Jan 2016-private activity bonds
3/16/2016
Bryan Cave LLP
$22,207.65
Fees for Legal Services-Jan 2016
2/9/2016
Bryan Cave LLP
$16,410.09
Fees for Legal Service -Dec 2015 private activity bonds
2/9/2016
Bryan Cave LLP
$6,767.90
Fees for Legal Service -Dec 2015
1/20/2016
Bryan Cave LLP
$50,663.10
Fees for Legal Service-Nov 2015 private activity bonds
1/20/2016
Bryan Cave LLP
$20,948.09
Fees for Legal Services Nov 2015
12/8/2015
Bryan Cave LLP
$27,303.95
Fees for Legal Services Oct 2015
12/8/2015
Bryan Cave LLP
$1,245.06
Fees for Legal Services-Oct 2015 private activity bonds
Subtotal Expenses FY 15/16
$807,167.15
9/30/2015
Bryan Cave LLP
$54,812.80
Fees for Legal Services Sept 2015
9/30/2015
Bryan Cave LLP
$7,113.36
Fees for Legal Services-Sept 2015 private activity bonds
9/30/2015
Bryan Cave LLP
$81,436.99
Fees for Legal Services-Aug 2015
9/30/2015
Bryan Cave LLP
$55,354.02
Fees for Legal Services-Aug 2015 private activity bonds
8/28/2015
Bryan Cave LLP
$51,636.09
Fees for Legal Services-July 2015 private activity bonds
8/28/2015
Bryan Cave LLP
$6,307.05
Fees for Legal Services-July 2015
8/12/2015
Bryan Cave LLP
$50,710.86
Fees for Legal Services-June 2015 private activity bonds
8/12/2015
Bryan Cave LLP
$37,687.25
Fees for Legal Services-June 2015
7/1/2015
Bryan Cave LLP
$178,503.50
Fees for Legal Services -May 2015 private activity bonds
7/1/2015
Bryan Cave LLP
$37,048.25
Fees for Legal Services -May 2015
7/2/2015
Bryan Cave LLP
$177,071.70
Fees for Legal Services-April 2015
7/1/2015
Bryan Cave LLP
$28,871.78
Fees for Legal Services-April 2015 private activity bonds
6/18/2015
Nabors Giblin & Nickerson PA
-$250.00
Martin county paid 1/2
5/20/2015
Nabors Giblin & Nickerson PA
$500.00
Fees for Legal Services
05/12/15
Bryan Cave LLP
$28,877.05
Fees for Legal Services
05/12/15
Bryan Cave LLP
$145,105.00
Fees for Legal Services
04/20/15
Bryan Cave LLP
$4,107.50
Fees for Legal Services
3/24/15
Nabors Giblin & Nickerson PA'
$617.49
IRC 1/3 Portion of Legal Fees
2/24/15
Nabors Giblin & Nickerson PA*
$5,593.56
IRC 1/3 Portion of Legal Fees
12/22/14
Bryan Cave LLP
$33,252.60
Fees for Legal Services
12/10/14
Bryan Cave LLP
$79,962.30
Fees for Legal Services
Subtotal Expenses FY 14/15
$1,064,319.15
- - - - -
9/30/14
Bryan Cave LLP
$26,975.60
Fees for Legal Services
9/30/14
Bryan Cave LLP
$638.70
Fees for Legal Services
9/17/14
Bryan Cave LLP
$937.50
Fees for Legal Services
Subtotal Expenses FY 13/14
$28,551.80
*Split between St.Lucie, Indian River, and Martin Counties
Date Vendor Amount Note
Acct#00110214-033190-15023 Other Professional_ Services
Other Professional Services
Date
11/27 2018
/
Scripps
PPs
-- - - - - -_- -
$92.40
Note
Legal Advertising
11/21/2018
Gail E. Flinn
$350.00
Transcription Services
$97.32
Subtotal Expenses FY 18/19
$442.40
$111.32
9/30/2018
Copy Charges
$32.96
Copies
8/30/2018
Florida Dept of Transportation
$82.84
Public Records Request -balance
7/10/2018
Florida Dept of Transportation
$82.84
Public Records Request
Subtotal Expenses FY 17/18
$198.64
-- -
4/28/2017
Martin County 50% reimbursement
-$3,380.35
501 reimbursement
4/18/2017
Triad Railroad Consultants
$6,760.69
Expert Witness -
2/20/2017
Atkins North America,lnc.
$1,607.00
Drainage Reports & calculations
1/24/2017
Triad Railroad Consultants
$13,396.11
Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando
12/1/2016
VB Court Reporters
$300.00
St Johns Admin Hearing
12/1/2016
Scripps -
$95.70
Legal Advertising
Dylan Reingold-Capital Hill All Aboard FL Mtg
Subtotal Expenses FY 16/17
$18,779.15
Kate P. Cotner -Capital Hill All Aboard FL Mtg
9/30/2016
GK Environmental
$5,580.00
-
9/30/2016
Triad Railroad Consultants
$24,758.59
Review AAF 90% & plans
9/30/2016
Atkins North America,inc.
$20,782.50
Drainage Reports & calculations
9/30/2016
Federal Express
$8.18
$2,420.00
8/5/2016
GK Environmental
$2,040.00
7/12/2016
Dylan Reingold-travel to Wash DC
$928.37
AAF Hearing
6/1/2016
US Legal Support Inc.
$160.80
AAF Hearing Certified Transcriber
5/23/2016
Federal Express
$6.10
Shipping
5/11/2016
GK Environmental
$6,000.00
Prelim wetland determination
4/19/16
GK Environmental
$1,875.00
Prelim wetland determination
1/26/2016
Federal Express -
$6.85
Shipping -
1/25/2016
VB Court Reporting
$417.50
IRC vs Rogoff
Subtotal Expenses FY 15/16
$62,563.89
9/30/2015
Dylan Reingold
$412.00
Reimburse for case filing
9/16/2015
Federal Express
$3.92
Shipping
8/25/2015
Railroad Consultant Group
$36,053.97
Rail Safety Study
8/25/2015
Railroad Consultant Group
$435.00
Rail Safety Study
7/14/2015
Federal Express
$6.31
Shipping
7/2/2015
William M Sampson
$6,875.00
Rail Crossing Analysis -
6/16/2015
Federal Express
$7.84
Shipping
6/10/2015
Dylan Reingold-travel to Wash DC
- $446.11
Preliminary Hearing
5/12/2015
Treasury of the United States
$570.00
Public Records
SubtotaIExpenses FY 14/15
$44,810.15
Acct#00110111-034020-15023 All Travel
Travel
Date
4/24/2019
Dylan Reingold-FDFC Meeting on Brightline
$400.39
4/16/2019
Tim Zorc-FDFC Meeting -Orlando
$97.32
3/13/2019
Peter O'Bryan-FDFC Meeting -Orlando
$111.32
3/13/2019
Bob Solari-FDFC Meeting -Orlando
$92.32
12/12/2018
Kate Cotner -US Dist Court Hearing -Washington DC -expense
$156.89
12/4/2018
Kate Cotner -US Dist Court Hearing -Washington DC -Hotel
$174.90
12/4/2018
Kate Cotner -US Dist Court Hearing -Washington DC -Flight
$373.60
Subtotal Expenses FY 18/19
$1,406.74
9/30/2018
Dylan Reingold-FL Dev Finance Corp Mtg-Orlando-hotel
$113.50
9/30/2018
Kate Cotner -FL Dev Finance Corp Mtg-Orlando-hotel
$113.50
9/30/2018
Tim Zorc- FL Dev Finance Corp Mtg-Orlando-hotel
$113.50
9/11/2018
Kate Cotner -FL Dev Finance Corp Mtg-Orlando
$111.91 -- - - - -
9/11/2018
Dylan Reingold-FL Dev Finance Corp Mtg-Orlando
$122.06
9/11/2018
Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando
$91.52
9/4/2018
Tim Zorc- FL Dev Finance Corp Mtg-Orlando
$110.45
9/4/2018
Jason E. Brown -FL Dev Finance Corp Mtg- Orlando
$91.52 - - - -
5/8/2018
Dylan Reingold-Capital Hill All Aboard FL Mtg
$161.89
5/8/2018
Kate P. Cotner -Capital Hill All Aboard FL Mtg
$271.64
5/1/2018
The Liaison Capital Hill Hotel -Kate Cotner
$274.37
5/1/2018
American Airlines -Kate Cotner
$167.20
5/1/2018
Jet Blue -Dylan Reingold
$128.20
5/1/2018
The Liason Capitol Hill Hotel -Dylan Reingold
$548.74 -
SubtotalExpenses FY 17/18
$2,420.00
Acct#11124319-033190 Other Professional Services
Date
Vendor
Amount
Notes
9/30/2017
American Airlines
$193.20
Work Order 10 EIS
1/02/15
CDM Smith Inc
$6,973.40
Work Order 13 Noise Monitoring
9/30/2017
Jet Blue
$25.00
Work Order 10 EIS
11/26/14
CDM Smith Inc
$5,605.00
Work Order 10 EIS
11/21/14
Accttt00110214-034020-15023
$6,585.80
All Travel
Subtotal Expenses FY 14/15
$44,740.70
9/30/2017
Dylan Reingold-travel to Washington DC
$753.49
Work Order 13 Noise Monitoring
9/30/14
CDM Smith Inc
$8,077.00
Work Order 10 EIS
8/29/14
Subtotal Expenses FY 16/17
$3,029.76
Work Order 10 EIS
8/08/14
CDM Smith Inc
$3,125.00
Work Order 10 EIS
4/6/2016
Aloft Hotel
$109.00
MHG Tallahassee AL P -Dylan Reingold
12/2/2015
Kate Cotner -FAC Legislative Conference
$19.44
9/8/2015
Doubletree Orlando
$271.36
Orlando -Travel -FI. Dev. Finance Corp
8/26/2015
Kate Cotner
- -$5.36
Orlando -Travel -FL Dev. Finance Corp
Acct#11124319-033190 Other Professional Services
Date
Vendor
Amount
Notes
7/02/15
CDM Smith Inc
$23,454.00
Work Order 10 EIS
1/02/15
CDM Smith Inc
$6,973.40
Work Order 13 Noise Monitoring
1/02/15
CDM Smith Inc
$2,122.50
Work Order 10 EIS
11/26/14
CDM Smith Inc
$5,605.00
Work Order 10 EIS
11/21/14
CDM Smith Inc
$6,585.80
Work Order 13 Noise Monitoring
Subtotal Expenses FY 14/15
$44,740.70
9/30/14
CDM Smith Inc
$1,937.00
Work Order 13 Noise Monitoring
9/30/14
CDM Smith Inc
$8,077.00
Work Order 10 EIS
8/29/14
CDM Smith Inc
$4,135.00
Work Order 10 EIS
8/08/14
CDM Smith Inc
$3,125.00
Work Order 10 EIS
Subtotal Expenses FY 13/14
$17,274.00
Total Expenses 18/19
$474,673.60
Total Expenses 17/18
$637,344.22
Total Expenses 16/17
$223,471.97
Total Expenses 15/16
$870,867.50
Total Expenses 14/15
$1,154,211.26
Total Expenses 13/14
$45,825.80
Total expenses processed as of 9/23/19
$3,406,394.35
Total Board authorized budget for FY 18/19
$1,047,700.00
Total Board authorized budget for FY 17/18
$637,344.22
Total Board authorized budget for FY 16/17
$223,471.97
Total Board authorized budget for FY 15/16
$870,867.50
Total Board authorized budget for FY 14/15
$1,154,211.26
Total Board authorized budget for FY 13/14
$45,825.80
Total budgeted 13/14-18/19
$3,979,420.75
Remaining Balance $573,026.40
-)o
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
FROM: Andy Sobczak; Chief, Environmental Planning and Code Enforcement
THROUGH: Roland M. DeBlois, AICP; Community Development Director
DATE: September 23, 2019
SUBJECT: Application to the Florida Department of Environmental Protection (FDEP) for a FY
2020-2021 Florida Resilient Coastlines Program (FRCP) Grant
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of October 1, 2019.
DESCRIPTION & CONDITIONS
The Florida Department of Environmental Protection's Florida Resilient Coastlines Program provides
grants to help coastal communities in Florida prepare and plan for rising sea levels, coastal flooding and
erosion, and ecosystem changes. Eligible applicants include local governments within the 35 coastal
counties of Florida that are required to have a Coastal Management Element in their comprehensive plan.
The deadline for application for the 2020-2021 grant cycle is October 7, 2019, and the maximum grant
award is $75,000.00.
ANALYSIS
The Florida Resilient Coastlines Program provides grant funding for projects in the following five priority
areas:
1. Compliance with "Peril of Flood" statute (Sec. 163.3178(2)(f) F.S.) for communities with a
Coastal Management Element in their comprehensive plan.
2. Development of Adaptation Action Areas and associated Goals, Objectives, and Policies for
communities with a Coastal Management Element in their comprehensive plan.
3. Vulnerability Assessments, Adaptation Plans or Resilience Plans other than that necessary for
compliance with Peril of Flood Requirements, such as those for historic resources or stormwater
management systems.
4. Regional collaboration efforts.
5. Environmental Justice to ensure that all aspects of the environment are being considered in the plan
and its outcomes, such as those for historic resources or stormwater management systems.
To date, the County has addressed some of these priority area issues, including recent revisions to the
County's Coastal Management Element of the comprehensive plan making it compliant with the "Peril of
Flood" statute (Sec. 163.3178(2)(f) F.S). These revisions included the addition of sea level rise inundation
maps and a generalized risk assessment to critical infrastructure in the County.
To better assess the potential risks related to sea level rise and coastal flooding, the proposed grant project
10
involves the completion of a vulnerability assessment for critical property and infrastructure in Indian River
County. This type of assessment not only helps to quantify the levels of risk, but also helps to plan and
prioritize mitigation efforts.
If the grant application is successful, County Staff will initiate a Request for Qualifications (RFQ) process
to identify a qualified consultant to complete the vulnerability assessment. At that time, County Staff will
bring this item back before the Board of County Commissioners for formal action.
FUNDING
Since the Florida Resilient Coastlines Program Grant requires no cash match, no funding commitment is
required at this time. It is anticipated that the project will be completed entirely with grant funding.
RECOMMENDATION
This is an informational item only, no action is required at this time.
ATTACHMENTS
. 1. Cover Sheet and Project Summary and Description Page from the draft (FRCP) Grant Application
11
FY 2020-2021 GRANT APPLICATION
Application documents are not to exceed 12 pages, including all supplemental and required documents.
MUST USE THIS APPLICATION FORM
I. TITLE PAGE
1. PROJECT TITLE: Indian River County Vulnerability Assessment
(Limited to 100 characters)
2. GRANTEE Contact Information:
Organization Name: Indian River County
Name of Authorized Signer: Jason E. Brown
Title: County Administrator
Address: 1801 271h Street, Building A
City: Vero Beach
Zip Code: 32960
Area Code and Telephone Number: 772-226-1253
E-mail Address:.jbrown@ircgov.com
3. GRANT MANAGER Contact Information:
Organization Name: Indian River County
Name: Roland M. DeBlois, AICP
Title: Interim Community Development Director
Address: 1801 27th Street, Building A
City: Vero Beach
Zip Code: 32960
Area Code and Telephone Number: 772-226-1253
E-mail Address: rdeblois(acr�ircgov.com
4. FISCAL AGENT Contact Information:
Organization Name: Indian River County
Name: Raeanne Cone
Title: Senior Accountant
Address: 180127 1h Street, Building A
City: Vero Beach
Zip Code: 32960
Area Code and Telephone Number: 772-226-1219
E-mail Address: RCone@clerk.indian-river.org
12
II. WORK PLAN
5. PROJECT SUMMARY:
In 2018, Indian River County revised its 2030 Comprehensive Plan — Coastal Management Element (CME)
to bring it into compliance with the Peril of Flood Requirements of Sec.
163.3178(2)(f) F.S. During that process, potential sea level rise inundation scenarios were mapped and
impacts based on broad descriptions of land use were analyzed. Basic mitigation and adaptation strategies
were also discussed in the CME update.
To build upon this effort, a more specific analysis of sea level rise and flooding risk is needed. To do this,
a vulnerability assessment for assets and infrastructure in Indian River County will be completed. In
addition, and as part of this project, the vulnerability assessment will be used to develop adaptation
strategies to address assets, infrastructure, communities and groups that are at risk.
6. PROJECT DESCRIPTION:
In order to develop a detailed vulnerability assessment, this project will incorporate the latest sea level rise
projection data, as well as data related to rainfall, elevations, repetitive loss flooding, king tides, and
hurricane storm surge. It will also include data from public outreach meetings, a County Staff working
group assembled for the project, and an exposure analysis.
In addition to the need for a vulnerability assessment, the recent CME update highlights the need for sea
level rise and flooding adaptation strategies that consider disadvantaged and vulnerable groups, evaluate
both the man-made and natural environment, and are economically feasible.
The second component of this project is the development of adaptation strategies that address these
important issues while referencing the level of risk drawn from the vulnerability assessment.
7. PROJECT NEED AND BENEFIT:
A. Explain the demonstrated need, which the project addresses. Preliminary sea level rise inundation
scenarios were analyzed during the recent CME update; however, many valuable data sources could
not be incorporated due to time and budget constraints. This project takes that next step by completing
a more detailed analysis of potential impacts related to sea level rise and flooding,
B. Explain how the proposed project meets the purpose of one or more of the Goals and Priorities for
FRCP. (See documents on the website: httos://floridadep.gov/resilience under Grants) FRCP Priority
Area number 3 includes the completion of a vulnerability assessment and adaptation plan (strategies),
other than those required for compliance with Peril of Flood Requirements. Since Indian River County
recently completed updates to its CME to achieve compliance with the Peril of Flood Requirements,
this grant project completes the remaining items included in FRCP Priority Area number 3.
C. Discuss how the project is feasible and can be completed by the grant period deadline. Completion of
this project within the deadline is feasible since the project will use many existing data sources,
projections, and models. In addition, the County's GIS Department maintains some of the required
data for the project in-house. The work therefore primarily consists of the assemblage of existing
information, and the County anticipates using a consultant familiar with the FRCP Granit projects to
complete the work.
13
JEFFREY R. SMITH,
Clerk of Circuit Court & Comptroller
Finance Department
1801 271 Street
Vero Beach, FL 32960
CPA, CGFO, CGMA
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: September 5, 2019
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
August 30, 2019 to September 5, 2019
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of August 30, 2019 to September 5, 2019.
14
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
386382
08/30/2019
PALM TRUCK CENTERS INC
9,896.82
386383
08/30/2019
VERO CLUB PARTNERS LTD
782.00
386384
08/30/2019
THE PALMS AT VERO BEACH
1,080.00
386385
08/30/2019
UNIFIRST CORPORATION
1,654.37
386386
08/30/2019
MLG GOLF INC
600.00
386387
08/30/2019
DEEP REAL ESTATE INC
974.00
386388
08/30/2019
SHAUNA WALGRAVE
1,900.00
Grand Total:
16,887.19
15
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
VENDOR
AMOUNT
1015498
08/30/2019
AT&T
330.61
1015499
08/30/2019
OFFICE DEPOT BSD CUSTOMER SVC
1,047.77
1015500
08/30/2019
WASTE MANAGEMENT INC
1,519.69
1015501
08/30/2019
COMCAST
20.97
1015502
09/05/2019
PARKS RENTAL & SALES INC
1,081.38
1015503
09/05/2019
COPYCOINC
91.66
1015504
09/05/2019
COLD AIR DISTRIBUTORS WAREHOUSE
129.08
1015505
09/05/2019
INDIAN RIVER BATTERY
171.40
1015506
09/05/2019
DAVES SPORTING GOODS & TROPHIES
1,455.00
1015507
09/05/2019
GALLS LLC
201.35
1015508
09/05/2019
MEEKS PLUMBING INC
358.50
1015509
09/05/2019
ABCO GARAGE DOOR CO INC
414.50
1015510
09%05/2019
IRRIGATION CONSULTANTS UNLIMITED INC
32.50
1015511
09/05/2019
SOUTHERN COMPUTER WAREHOUSE INC
2,333.13
1015512
09/05/2019
COMO OIL COMPANY OF FLORIDA
304.45
1015513
09/05/2019
PRIDE ENTERPRISES
205.59
1015514
09/05/2019
COMPLETE ELECTRIC INC
522.50
1015515
09/05/2019
STRYKER SALES CORP
216.72
1015516
09/05/2019
MIDWEST MOTOR SUPPLY CO
1,018.26
1015517
09/05/2019
RECHTIEN INTERNATIONAL TRUCKS
229.90
1015518
09/05/2019
CUMMINS INC
3,841.78
1015519
09/05/2019
METRO FIRE PROTECTION SERVICES INC
542.95
1015520
09%05/2019
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
680.37
1015521
09/05/2019
SIMS CRANE & EQUIPMENT CO
2,375.40
1015522
09/05/2019
L&L DISTRIBUTORS
231.32
1015523
09/05/2019
EFE INC
1,371.47
1015524
09/05/2019
PACE ANALYTICAL SERVICES LLC
1,892.00
Grand Total:
22,620.25
16
ELECTRONIC PAYMENTS - WIRE & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
7040
08/30/2019
VEROTOWN LLC
440,050.11
7041
08/30/2019
KIMLEY HORN & ASSOC INC
25,685.00
7042
08/30/2019
AMERICAN FAMILY LIFE ASSURANCE CO
18,810.46
7043
08/30/2019
KIMLEY HORN & ASSOC INC
4,529.00
7044
08/30/2019
KIMLEY HORN & ASSOC INC
9,000.00
7045
08/30/2019
CDM SMITH INC
24,096.85
7046
08/30/2019
C E R SIGNATURE CLEANING
3,680.00
7047.
08/30/2019
C E R SIGNATURE CLEANING
5,250.00
P -CARD .
09/04/2019
TD BANK, N.A.
12,594.96
7048
09/05/2019
RX BENEFITS INC
275,336.74
7049
09/05/2019
ST LUCIE BATTERY & TIRE CO
1,030.00
7050
09/05/2019
CLERK OF CIRCUIT COURT
86,776.25
7051
09/05/2019
INDIAN RIVER COUNTY SHERIFF
4,076,513.98
7052
09/05/2019
INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS
92,596.64
Grand Total:
5,075,949.99
17
JEFFREY R. SMITH,
Clerk of Circuit Court & Comptroller
Finance Department
180127" Street
Vero Beach, FL 32960
CPA, CGFO, CGMA
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: September 12, 2019
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
September 6, 2019 to September 12, 2019
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of September 6, 2019 to September 12, 2019.
L:
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
386389
09/06/2019
ADMIN FOR CHILD SUPPORT ENFORCEMENT
299.36
386390
09/06/2019
ADMIN FOR CHILD SUPPORT ENFORCEMENT
303.42
386391
09/06/2019
ADMIN FOR CHILD SUPPORT ENFORCEMENT
169.30
386392
09/06/2019
NORTH CAROLINA CHILD SUPPORT
105.69
386393
09/06/2019
ECMC
295.62
386394
09/06/2019
NORTH CAROLINA DEPARTMENT OF REVENUE
84.49
386395
09/06/2019
COMMONWEALTH OF MASSACHUSETTS
154.00
386396
09/06/2019
KANSAS PAYMENT CENTER
219.69
386397
09/09/2019
UNIVERSITY OF FLORIDA
245.00
386398
09/09/2019
RESIDENCE INN ORLANDO SEAWORLD
109.00
386399
09/09/2019
RITA STRICKLAND
28.12
386400
09/09/2019
TRACEY L WEHKING
466.73
386401
09/09/2019
TAMMY ZALUCKY
306.38
386402
09/09/2019
UNIVERSITY OF MARYLAND
400.00
386403
09/09/2019
HENRY SCHEIN INC
4,061.38
386404
09/09/2019
E -Z BREW COFFEE & BOTTLE WATER SVC
31.44
386405
09/09/2019
GRAINGER
619.61
386406
09/09/2019
BARTH CONSTRUCTION INC
100.00
386407
09/09/2019
DELL MARKETING LP
189.00
386408
09/09/2019
BAKER & TAYLOR INC
146.64
386409
09/09/2019
BAKER DISTRIBUTING CO LLC
388.02
386410
09/09/2019
CITY OF VERO BEACH
2,101.92
386411
09/09/2019
CDM SMITH INC
1,905.00
386412
09/09/2019
AT&T
93.77
386413
09/09/2019
TREASURE COAST HOMELESS SERVICES
2,184.98
386414
09/09/2019
FLORIDA WATER & POLLUTION CONTROL
30.00
386415
09/09/2019
GEOSYNTEC CONSULTANTS INC
5,617.37
386416
09/09/2019
FEDERAL EXPRESS CORP
36.06
386417
09/09/2019
CALLAWAY GOLF SALES COMPANY
676.63
386418
09/09/2019
FLORIDA POWER AND LIGHT
34,504.06
386419
09/09/2019
FLORIDA POWER AND LIGHT
2,141.93
386420
09/09/2019
AMERICAN PLANNING ASSOCIATION
320.00
386421
09/09/2019
KENNETH CAMPBELL SENIOR
60.00
386422
09/09/2019
CENTRAL PUMP & SUPPLY INC
315.04
386423
09/09/2019
ETR LLC
97.94
386424
09/09/2019
GERELCOM INC
19,461.43
386425
09/09/2019
DIVOSTA HOMES LP
141,317.30
386426
09/09/2019
BENNETT FIRE PRODUCTS CO INC
13,446.00
386427
09/09/2019
FLORIDA COAST EQUIPMENT INC
1,202.30
386428
09/09/2019
KEITH GROCHOLL
40.00
386429
09/09/2019
LOWES HOME CENTERS INC
2,968.63
386430
09/09/2019
KYLE ANDERSON
225.00
386431
09/09/2019
BERNARD EGAN & COMPANY
532.50
386432
09/09/2019
CATHEDRAL CORPORATION
502.22
386433
09/09/2019
UNIFIRST CORPORATION
952.52
386434
09/09/2019
FLORIDA EAST COAST HOLDINGS CORP
100,161.07
386435
09/09/2019
EDWARD IILLIDGE
60.00
386436
09/09/2019
EMILY GOUGE
40.00
386437
09/09/2019
AQSEPTENCE GROUP INC
2,119.71
386438
09/09/2019
COLE AUTO SUPPLY INC
1,207.97
386439
09/09/2019
CORE & MAIN LP
5,809.84
386440
09/12/2019
UNIVERSITY OF FLORIDA
245.00
386441
09/12/2019
SHERATON ORLANDO NORTH HOTEL
387.00
386442
09/12/2019
SHERATON ORLANDO NORTH HOTEL
387.00
386443
09/12/2019
JASON E BROWN
75.00
386444
09/12/2019
CINDY CORRENTE
14.06
386445
09/12/2019
VIOLET KROCHMALNY
162.96
386446
09/12/2019
CHRISTINE KELLY BEGAZO
603.86
19
TRANS NBR
DATE
VENDOR
AMOUNT
386447
09/12/2019
MICHAEL ZITO
216.00
386448
09/12/2019
ELIZABETH POWELL
108.00
386449
09/12/2019
WENDY SWINDELL
108.00
386450
09/12/2019
RESIDENCE INN ORLANDO SEAWORLD
109.00
386451
09/12/2019
WILLIAM RICE
9.00
386452
09/12/2019
LESLIE N MUNROE
36.00
386453
09/12/2019
JOHN BOYER
59.10
386454
09/12/2019
EASTERN FLORIDA STATE COLLEGE
5,000.00
386455
09/12/2019
ELLIESE SHAUGHNESSY
59.10
386456
09/12/2019
MERCEDES LANEY
359.78
386457
09/12/2019
UTIL REFUNDS
40.77
386458
09/12/2019
UTIL REFUNDS
44.24
386459
09/12/2019
UTIL REFUNDS
37.52
386460
09/12/2019
UTIL REFUNDS
36.73
386461
09/12/2019
UTIL REFUNDS
27.94
386462
09/12/2019
UTIL REFUNDS
177.98
386463
09/12/2019
UTIL REFUNDS
159.76
386464
09/12/2019
UTIL REFUNDS
93.44
386465
09/12/2019
UTIL REFUNDS
78.73
386466
09/12/2019
UTIL REFUNDS
88.92
386467
09/12/2019
UTIL REFUNDS
28.40
386468
09/12/2019
UTIL REFUNDS
91.30
386469
09/12/2019
UTIL REFUNDS
171.10
386470
09/12/2019
UTIL REFUNDS
15.00
386471
09/12/2019
UTIL REFUNDS
61.63.
386472
09/12/2019
UTIL REFUNDS
79.03
386473
09/12/2019
UTIL REFUNDS
38.65
386474
09/12/2019
UTIL REFUNDS
15.57
386475
09/12/2019
UTIL REFUNDS
44.57
386476
09/12/2019
UTIL REFUNDS
87.09
386477
09/12/2019
UTIL REFUNDS
43.34
386478
09/12/2019
UTIL REFUNDS
263.59
386479
09/12/2019
UTIL REFUNDS
88.17
386480
09/12/2019
UTIL REFUNDS
79.36
386481
09/12/2019
UTIL REFUNDS
292.24
386482
09/12/2019
UTIL REFUNDS
150.90
386483
09/12/2019
UTIL REFUNDS
90.98
386484
09/12/2019
UTIL REFUNDS
56.42
386485
09/12/2019
UTIL REFUNDS
1.80
386486
09/12/2019
UTIL REFUNDS
40.69
386487
09/12/2019
UTIL REFUNDS
28.95
386488
09/12/2019
UTIL REFUNDS
31.14
386489
09/12/2019
UTIL REFUNDS
26.68
386490
09/12/2019
UTIL REFUNDS
49.50
386491
09/12/2019
UTIL REFUNDS
152.19
386492
09/12/2019
UTIL, REFUNDS
69.34
386493
09/12/2019
UTIL REFUNDS
50.64
386494
09/12/2019
UTIL, REFUNDS
342.11
386495
09/12/2019
UTIL REFUNDS
30.38
386496
09/12/2019
UTIL, REFUNDS
343.76
386497
09/12/2019
UTIL, REFUNDS
70.97
386498
09/12/2019
PORT CONSOLIDATED INC
496.41
386499
09/12/2019
COMMUNICATIONS INTERNATIONAL
24,108.20
386500
09/12/2019
SSES INC
9,505.38
386501
09/12/2019
TEN -8 FIRE EQUIPMENT INC
748.48
386502
09/12/2019
RANGER CONSTRUCTION IND INC
1,723.17
386503
09/12/2019
VERO CHEMICAL DISTRIBUTORS INC
633.73
386504
09/12/2019
MUNICIPAL EQUIPMENT LLC
2,700.00
386505
09/12/2019
RICOH USA INC
175.49
386506
09/12/2019
RICOH USA INC
140.84
20
TRANS NBR
DATE
VENDOR
AMOUNT
386507
09/12/2019
CHISHOLM CORP OF VERO
8,599.88
386508
09/12/2019
KIMLEY HORN & ASSOC INC
4,917.15
386509
09/12/2019
DATA FLOW SYSTEMS INC
1,626.00
386510
09/12/2019
SEWELL HARDWARE CO INC
571.12
386511
09/12/2019
PARALEE COMPANY INC
1,200.00
386512
09/12/2019
GRAINGER
248.74
386513
09/12/2019
LFI FORT PIERCE INC
1,420.56
386514
09/12/2019
CLIFF BERRY INC
147.00
386515
09/12/2019
ALLIED ELECTRONICS INC
116.35
386516
09/12/2019
NATIONAL FIRE PROTECTION ASSOC
175.00
386517
09/12/2019
KSM ENGINEERING & TESTING INC
1,313.40
386518
09/12/2019
VERO INDUSTRIAL SUPPLY INC
82.66
386519
.09/12/2019
CITY ELECTRIC SUPPLY
133.80
386520
09/12/2019
DELL MARKETING LP
310.00
386521
09/12/2019
BLAKESLEE SERVICES INC
65.00
386522
09/12/2019
ATKINS NORTH AMERICA INC
19,209.26
386523
09/12/2019
PALM TRUCK CENTERS INC
51.26
386524
09/12/2019
GO COASTAL INC
149.60
386525
09/12/2019
FLORIDA DEPT OF TRANSPORTATION
13.10
386526
09/12/2019
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
633.10
386527
09/12/2019
JANITORIAL DEPOT OF AMERICA INC
341.05
386528
09/12/2019
TREASURE COAST HOMELESS SERVICES
18,238.08
386529
09/12/2019
GEOSYNTEC CONSULTANTS INC
6,606.50
386530
09/12/2019
FEDERAL EXPRESS CORP
6.58
386531
09/12/2019
FEDERAL EXPRESS CORP
347.33
386532
09/12/2019
MORGAN & EKLUND INC
29,205.00
386533
09/12/2019
TIMOTHY ROSE CONTRACTING INC
1,256.70
386534
09/12/2019
CALLAWAY GOLF SALES COMPANY
756.86
386535
09/12/2019
FLORIDA POWER AND LIGHT
7,569.75
386536
09/12/2019
FLORIDA POWER AND LIGHT
1,759.05
386537
09/12/2019
FLORIDA POWER AND LIGHT
8,656.85
386538
09/12/2019
THOMAS S LOWTHER FUNERAL HOME CORP
425.00
386539
09/12/2019
STATE ATTORNEY
8,286.52
386540
09/12/2019
WASTE MANAGEMENT INC
196,683.37
386541
09/12/2019
SUNSHINE STATE ONE CALL OF FL INC
1,130.33
386542
09/12/2019
TREASURE COAST SPORTS COMMISSION INC
250.00
386543
09/12/2019
FLORIDA STATE GOLF ASSOCIATION
2,500.00
386544
09/12/2019
BE SAFE SECURITY ALARMS INC
239.70
386545
09/12/2019
KURT STEFFEN
60.00
386546
09/12/2019
ALAN C KAUFFMANN
120.00
386547
09/12/2019
G K ENVIRONMENTAL INC
1,479.00
386548
09/12/2019
WESTSIDE REPROGRAPHICS OF VERO BEACH INC
44.50
386549
09/12/2019
SHRIEVE CHEMICAL CO
20,092.48
386550
09/12/2019
MICHAEL QUIGLEY
10.00
386551
09/12/2019
ROWMAN & LITTLEFIELD
135.86
386552
09/12/2019
POTTERS INDUSTRIES LLC
5,760.00
386553
09/12/2019
CELICO PARTNERSHIP
357.46
386554
09/12/2019
CINTAS CORPORATION NO 2
647.19
386555
09/12/2019
VAN WAL INC
180.00
386556
09/12/2019
SOUTHERN JANITOR SUPPLY INC
3,037.91
386557
09/12/2019
MBV ENGINEERING INC
1,684.25
386558
09/12/2019
STAPLES CONTRACT & COMMERCIAL INC
995.11
386559
09/12/2019
W F MCCAIN & ASSOCIATES INC
825.00
386560
09/12/2019
SEBASTIAN RIVER AREA CHAMBER OF COMMERCE
5,142.53
386561
09/12/2019
GERELCOM INC
38,885.68
386562
09/12/2019
FLORIDA SUPERIOR SAND INC
490.17
386563
09/12/2019
THE NELROD COMPANY
2,085.00
386564
09/12/2019
WELCH TENNIS COURTS
200.00
386565
09/12/2019
CHARLES A WALKER
60.00
386566
09/12/2019
GUARDIAN COMMUNITY RESOURCE MANAGEMENT
6,500.00
21
TRANS NBR
DATE
VENDOR
AMOUNT
386567
09/12/2019
VERO BEACH BROADCASTERS LLC
550.00
386568
09/12/2019
NICOLACE MARKETING INC
3,535.00
386569
09/12/2019
WINSUPPLY OF VERO BEACH
86.08
386570
09/12/2019
LAZENBY & ASSOCIATES INC
2,832.20
386571
09/12/2019
MURPHY & WALKER P L
18,912.00
386572
09/12/2019
FLORIDA ARMATURE WORKS INC
150.00
386573
09/12/2019
OVERDRIVE INC
739.30
386574
09/12/2019
PROMATIC INC
520.25
386575
09/12/2019
PROMATIC INC
520.36
386576
09/12/2019
ALAN JAY CHEVROLET CADILLAC
24,189.00
386577
09/12/2019
LOWES HOME CENTERS INC
367.62
386578
09/12/2019
CARDINAL HEALTH 110 INC
66.48
386579
09/12/2019
ALEX MIKLO
60.00
386580
09/12/2019
BURNETT LIME CO INC
12,866.00
386581
09/12/2019
STRAIGHT OAK LLC
56.60
386582
09/12/2019
CHEMTRADE CHEMICALS CORPORTATION
2,863.06
386583
09/12/2019
COLONIAL HEIGHTS ACQUISITION LP
400.00
386584
09/12/2019
TRINOVA -FLORIDA INC
982.24
386585
09/12/2019
THE LAW OFFICES OF
581.00
386586
09/12/2019
BERNARD EGAN & COMPANY
1,875.00
386587
09/12/2019
AMERITAS
27,551.46
386588
09/12/2019
FOUNDATION FOR AFFORDABLE RENTAL
111.00
386589
09/12/2019
MICHAEL EDWARD HAMILTON
300.00
386590
09/12/2019
THE TRANSIT GROUP INC
7,737.64
386591
09/12/2019
BAUER INTERNATIONAL PURVEYORS LLC
999.05
386592
09/12/2019
CATHEDRAL CORPORATION
21,442.62
386593
09/12/2019
UNIFIRST CORPORATION
311.96
386594
09/12/2019
SONRISE VILLAS H LLC
400.00
386595
09/12/2019
CDA SOLUTIONS INC
500.00
386596
09/12/2019
SOLAR SOLUTIONS WINDOW TINTING INC
1,570.00
386597
09/12/2019
EZLINKS GOLF LLC
300.00
386598
09/12/2019
PTE GOLF LLC
1,247.97
386599
09/12/2019
EASTERN PIPELINE CONSTRUCTION INC
2,550.00
386600
09/12/2019
ICON SUPPLY INC
6,508.98
386601
09/12/2019
AC VETERINARY SPECIALTY SERVICES
134.11
386602
09/12/2019
WEDGEWOOD RENTALS LLC
400.00
386603
09/12/2019
A&T EUROPE S P A
770.00
386604
09/12/2019
MATHESON TRI -GAS INC
3,802.50
386605
09/12/2019
ROBERT O RICHARDSON III
80.00
386606
09/12/2019
COLE AUTO SUPPLY INC
211.61
386607
09/12/2019
BETH NOLAN
92.00
386608
09/12/2019
TOTAL ADMINISTRATIVE SERVICES CORP
2,389.10
386609
09/12/2019
ENVIRONMENTAL OPERATING SOLUTION INC
7,901.06
386610
09/12/2019
CORE & MAIN LP
28,170.25
386611
09/12/2019
WARREN CATERSON
200.00
386612
09/12/2019
GOMEZ BROTHERS IRRIGATION LLC
810.00
386613
09/12/2019
WOERNER AGRIBUSINESS LLC
146.50
386614
09/12/2019
STEPHEN STONE
60.00
386615
09/12/2019
STANTEC CONSULTING SERVICES INC
53,288.75
386616
09/12/2019
RAMONA MURPHY
39.50
386617
09/12/2019
AMAZON CAPITAL SERVICES INC
5,766.09
386618
09/12/2019
N1 CRITICAL TECHNOLOGIES INC
2,418.00
386619
09/12/2019
FORTERRA INC
21,234.12
386620
09/12/2019
VERONIQUE ORY STURIALE
60.00
386621
09/12/2019
ISCO INDUSTRIES INC
15,538.61
386622
09/12/2019
TERRACON CONSULTANTS INC
1,953.75
386623
09/12/2019
PIRATE PEST CONTROL LLC
392.00
386624
09/12/2019
BENEFIT EXPRESS SERVICES LLC
5,781.40
386625
09/12/2019
JORDAN POWER EQUIPMENT CORP
- 2,102.11
386626
09/12/2019
JAMES ROMANEK
60.00
22
TRANS NBR
DATE
VENDOR
AMOUNT
386627
09/12/2019
DERECK R PRINCE
240.00
386628
09/12/2019
JUDITH A BURLEY
93.00
386629
09/12/2019
APTIM CORP
7,199.71
386630
09/12/2019
DIANA L STILLMAN
25.00
386631
09/12/2019
JOAN BELLAFATTO REID
140.00
386632
09/12/2019
LEMMON LINES LLC
100.00
386633
09/12/2019
SWIM 2 GUARD LLC
120.00
386634
09/12/2019
AMERICAN AUTO GLASS
208.00
386635
09/12/2019
KENNETH FASS JR
40.00
386636
09/12/2019
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
860.61
386637
09/12/2019
PIERCE BENDER
40.00
386638
09/12/2019
PGL TRUCKING INC
5,668.48
386639
09/12/2019
LITIGATION SERVICES & TECHNOLOGIES OF FLORIDA
438.25
386640
09/12/2019
PAUL BAILEY
125.00
386641
09/12/2019
ANGEL ALEXANDER
150.00
386642
09/12/2019
UTIL REFUNDS
122.09
386643
09/12/2019
UTIL REFUNDS
36.85
386644
09/12/2019
UTIL REFUNDS
37.13
386645
09/12/2019
UTIL REFUNDS
86.02
386646
09/12/2019
UTIL REFUNDS
46.70
386647
09/12/2019
UTIL REFUNDS
41.03
386648
09/12/2019
UTIL REFUNDS
42.62
386649
09/12/2019
UTIL REFUNDS
32.77
386650
09/12/2019
UTIL REFUNDS
55.63
386651
09/12/2019
UTIL REFUNDS
91.48
386652
09/12/2019
UTIL REFUNDS
6.47
386653
09/12/2019
UTIL REFUNDS
202.90
386654
09/12/2019
UTI, REFUNDS
24.33
386655
09/12/2019
UTIL REFUNDS
82.58
386656
09/12/2019
UTIL REFUNDS
51.32
386657
09/12/2019
UTIL REFUNDS
319.37
386658
09/12/2019
UTIL REFUNDS
19.33
386659
09/12/2019
UTI, REFUNDS
73.98
386660
09/12/2019
UTIL REFUNDS
27.39
386661
09/12/2019
UTIL REFUNDS
38.62
386662
09/12/2019
UTIL REFUNDS
30.72
386663
09/12/2019
UTIL REFUNDS
61.41
386664
09/12/2019
UTIL REFUNDS
93.98
386665
09/12/2019
UTIL REFUNDS
68.81
386666
09/12/2019
UTIL REFUNDS
36.24
386667
09/12/2019
UTIL REFUNDS
6.08
386668
09/12/2019
UTIL REFUNDS
35.56
386669
09/12/2019
UTIL REFUNDS
68; 62
386670
09/12/2019
UTIL REFUNDS
8.31
386671
09/12/2019
UTIL REFUNDS
48.53
386672
09/12/2019
UTIL REFUNDS
78.17
386673
09/12/2019
UTIL REFUNDS
62.82
386674
09/12/2019
UTIL REFUNDS
88.39
386675
09/12/2019
UTIL REFUNDS
45.26
386676
09/12/2019
UTIL REFUNDS
77.54
386677
09/12/2019
UTIL REFUNDS
90.85
386678
09/12/2019
UTIL REFUNDS
52.27
386679
09/12/2019
UTIL REFUNDS
32.34
386680
09/12/2019
UTIL REFUNDS
89.90
386681
09/12/2019
UTIL REFUNDS
69.13
386682
09/12/2019
UTIL REFUNDS
41.50
386683
09/12/2019
UTIL REFUNDS
85.37
386684
09/12/2019
UTIL REFUNDS
65.40
386685
09/12/2019
UTIL REFUNDS
16.82
386686
09/12/2019
UTIL REFUNDS
69.68
23
TRANS NBR DATE VENDOR AMOUNT
386687 09/12/2019 UTIL REFUNDS 18.03
386688 09/12/2019 UTIL REFUNDS 33.92
386689 09/12/2019 UTIL REFUNDS 13.61
Grand Total: 1,130,640.20
24
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
1015525
09/06/2019
1015526
09/10/2019
1015527
09/12/2019
1015528
09/12/2019
1015529
09/12/2019
1015530
09/12/2019
1015531
09/12/2019
1015532
09/12/2019
1015533
09/12/2019
1015534
09/12/2019
Grand Total:
VENDOR
AMOUNT
COMCAST
388.08
OFFICE DEPOT BSD CUSTOMER SVC
3,385.26
INDIAN RIVER OXYGEN INC
78.50
GALLS LLC
116.25
ALLIED UNIVERSAL CORP
5,130.90
IRRIGATION CONSULTANTS UNLIMITED INC
35.37
GROVE WELDERS INC
89.00
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
294.76
HYDRA SERVICE (S) INC
1,250.00
COUNTY MATERIALS CORPORATION
6,539.52
17,307.64
25
ELECTRONIC PAYMENTS - WIRE & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
7053
09/06/2019
FL RETIREMENT SYSTEM
647,936.35
7054
09/06/2019
TOTAL ADMINISTRATIVE SERVICES CORP
11,982.13
7055
09/06/2019
ATLANTIC COASTAL LAND TITLE CO LLC
288,410.50
7056
09/06/2019
CDM SMITH INC
78,639.66
7057
09/06/2019
KIMLEY HORN & ASSOC INC
18,204.54
7058
09/06/2019
VERO HERITAGE INC
2,025.00
7059
09/06/2019
IRC CHAMBER OF COMMERCE
8,784.95
7060
09/06/2019
IRC CHAMBER OF COMMERCE
8,366.50
7061
09/06/2019
SENIOR RESOURCE ASSOCIATION
247,744.22
7062
09/06/2019
IRC FIRE FIGHTERS ASSOC
9,628.80
7063
09/06/2019
NATIONWIDE SOLUTIONS RETIREMENT INC
52,501.64
7064
09/06/2019
NATIONWIDE SOLUTIONS RETIREMENT INC
5,086.86
7065
09/09/2019
IRS -PAYROLL TAXES
422,952.22
7066
.09/09/2019
FL SDU
5,704.44
7067
09/10/2019
STEWART TITLE COMPANY INC
10,000.00
7068
09/11/2019
1 R C HEALTH INSURANCE - TRUST
86,455.53
7069
09/11/2019
MUTUAL OF OMAHA
7,270.10
7070
09/11/2019
MUTUAL OF OMAHA
2,618.00
7071
09/11/2019
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
12,050.00
7072
09/11/2019
RUSSELL PAYNE INC
109,034.55
7073
09/11/2019
EDUCATION FOUNDATION OF INDIAN RIVER COUNTY 40,781.73
7074
09/11/2019
RX BENEFITS INC
2,285.71
7075
09/12/2019
WEST HEALTH ADVOCATE SOLUTIONS INC
1,519.65
Grand Total:
2,079,983.08
26
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 2711 Street
Vero Beach, FL 32960
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: September 19, 2019
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
September 13, 2019 to September 19, 2019
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board'minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of September 13, 2019 to September 19, 2019.
27
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
386690
09/13/2019
BAKER & TAYLOR INC
2,754.57
386691
09/13/2019
MIDWEST TAPE LLC
3,706.08
386692
09/13/2019
SUMMERLINS MARINE CONST LLC
4,925.00
386693
09/13/2019
PROQUEST LLC
10,673.37
386694
09/13/2019
KWACKS INC
16,309.08
386695
09/13/2019
TREASURE COAST MOTOR CYCLE CENTER INC
665.25
386696
09/13/2019
PROMATIC INC
502.10
386697
09/13/2019
SEMS TECHNOLOGIES LLC
4,500.00
386698
09/13/2019
MOORE MOTORS INC
1,200.00
386699
09/13/2019
MUNICIPAL EMERGENCY SERVICES INC
2,790.95
386700
09/13/2019
SOUTHWIDE INDUSTRIES INC
34,505.33
386701
09/13/2019
TREASURE COAST TURF INC
510.00
386702
09/13/2019
JOHNSON-DAVIS INCORPORATED
41,099.85
386703
09/13/2019
SITEONE LANDSCAPE SUPPLY LLC
278.00
386704
09/13/2019
BARSALOU VENTURES LLC
14.00
386705
09/13/2019
WURTH USA INC
44.34
386706
09/13/2019
RECYCLING ROCKS LLC
2,200.00
386707
09/13/2019
NESTLE WATERS NORTH AMERICA
121.80
386708
09/13/2019
JOE PAYNE INC
5,606.64
386709
09/13/2019
STEWART MATERIALS LLC
539.50
386710
09/13/2019
VIKING LANDSCAPING LLC
7,500.00
386711
09/13/2019
&BUILDER INC
7,215.72
386712
09/13/2019
CALITEN LLC
33.28
386713
09/13/2019
PC SOLUTIONS & INTEGRATION INC
3,354.20
386714
09/13/2019
NATIONAL OFFICE FURNITURE INC
12,662.80
386715
09/13/2019
SAFEWARE INC
13,257.15
386716
09/13/2019
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
875.81
386717
09/13/2019
JONES & BARTLETT LEARNING LLC
1,055.61
386718
09/13/2019
PITTSBURGH WATER COOLER SERVICE INC
631.85
386719
09/19/2019
SHERATON ORLANDO NORTH HOTEL
258.00
386720
09/19/2019
RENAISSANCE ORLANDO RESORT
278.00
386721
09/19/2019
FLORIDA ATLANTIC UNIVERSITY
250.00
386722
09/19/2019
BRIAN FREEMAN
32.93
386723
09/19/2019
NICHOLAS RAMOS
250.00
386724
09/19/2019
KEVIN KERWIN
167.46
386725
09/19/2019
UTIL REFUNDS
76.35
386726
09/19/2019
UTIL REFUNDS
32.14
386727
09/19/2019
UTIL, REFUNDS
33.71
386728
09/19/2019
UTIL REFUNDS
83.18
386729
09/19/2019
UTIL REFUNDS
25.45
386730
09/19/2019
UTIL REFUNDS
74.72
386731
09/19/2019
UTIL REFUNDS
93.44
386732
09/19/2019
UTIL REFUNDS
8.81
386733
09/19/2019
UTIL REFUNDS
68.85
386734
09/19/2019
UTIL REFUNDS
25.99
386735
09/19/2019
UTIL REFUNDS
63.13
386736
09/19/2019
UTIL REFUNDS
159.02
386737
09/19/2019
UTIL REFUNDS
69.46
386738
09/19/2019
UTIL REFUNDS
50.00
386739
09/19/2019
UTIL REFUNDS
5.25
386740
09/19/2019
UTIL REFUNDS
70.20
386741
09/19/2019
UTIL REFUNDS
59.68
386742
09/19/2019
UTIL REFUNDS
38.12
386743
09/19/2019
UTIL REFUNDS
70.13
386744
09/19/2019
UTIL REFUNDS
163.97
386745
09/19/2019
UTIL REFUNDS
60.88
386746
09/19/2019
UTIL REFUNDS
7.32
386747
09/19/2019
UTIL REFUNDS
174.19
TRANS NBR
DATE
VENDOR
AMOUNT
386748
09/19/2019
UTIL REFUNDS
62.82
386749
09/19/2019
UTIL REFUNDS
74.09
386750
09/19/2019
UTIL REFUNDS
62.49
386751
09/19/2019
UTIL REFUNDS
34.80
386752
09/19/2019
UTIL REFUNDS
61.30
386753
09/19/2019
UTEL REFUNDS
26.04
386754
09/19/2019
UTIL REFUNDS
65.92
386755
09/19/2019
UTEL REFUNDS
45.83
386756
09/19/2019
UTIL REFUNDS
370.96
386757
09/19/2019
UTIL REFUNDS
28.43
386758
09/19/2019
UTIL REFUNDS
51.78
386759
09/19/2019
UTIL REFUNDS
208.35
386760
09/19/2019
UTIL REFUNDS
48.56
386761
09/19/2019
UTIL REFUNDS
84.83
386762
09/19/2019
UTIL REFUNDS
79.37
386763
09/19/2019
UTIL REFUNDS
71.72
386764
09/19/2019
UTIL REFUNDS
29.60
386765
09/19/2019
UTIL REFUNDS
42.93
386766
09/19/2019
UTIL REFUNDS
43.19
386767
09/19/2019
UTIL REFUNDS
88.28
386768
09/19/2019
UTIL REFUNDS
40.94
386769
09/19/2019
UTIL REFUNDS
75.77
386770
09/19/2019
PORT CONSOLIDATED INC
784.83
386771
09/19/2019
COMMUNICATIONS INTERNATIONAL
385.95
386772
09/19/2019
TEN-8 FIRE EQUIPMENT INC
7,254.29
386773
09/19/2019
RANGER CONSTRUCTION IND INC
1,832.51
386774
09/19/2019
VERO CHEMICAL DISTRIBUTORS INC
265.70
386775
09/19/2019
RICOH USA INC
162.98
386776
09/19/2019
RICOH USA INC
20.96
386777
09/19/2019
CHISHOLM CORP OF VERO
6,363.00
386778
09/19/2019
KIMLEY HORN & ASSOC INC
9,398.31
386779
09/19/2019
HENRY SCHEIN INC
1,352.00
386780
09/19/2019
SAFETY PRODUCTS INC
326.40
386781
09/19/2019
AT&T WIRELESS
1,018.18
386782
09/19/2019
SEWELL HARDWARE CO INC
1,019.83
386783
09/19/2019
PARALEE COMPANY INC
600.00
386784
09/19/2019
B G KENN INC
159.95
386785
09/19/2019
GRAINGER
2,875.28
386786
09/19/2019
KELLY TRACTOR CO
9,079.11
386787
09/19/2019
SAFETY KLEEN SYSTEMS INC
350.29
386788
09/19/2019
GRAYBAR ELECTRIC
514.04
386789
09/19/2019
REPUBLIC SERVICES INC
501,905.10
386790
09/19/2019
HACH CO
255.89
386791
09/19/2019
LFI FORT PIERCE INC
789.20
386792
09/19/2019
CLIFF BERRY INC
483.00
386793
09/19/2019
PARKSON CORPORATION
93,927.00
386794
09/19/2019
KSM ENGINEERING & TESTING INC
210.00
386795
09/19/2019
BOUND TREE MEDICAL LLC
422.18
386796
09/19/2019
SCHULKE BITTLE & STODDARD LLC
1,019.25
386797
09/19/2019
VERO INDUSTRIAL SUPPLY INC
23.00
386798
09/19/2019
EXPRESS REEL GRINDING INC
3,500.00
386799
09/19/2019
TIRESOLES OF BROWARD INC
2,734.90
386800
09/19/2019
H C WARNER INC
341.15
386801
09/19/2019
CITY ELECTRIC SUPPLY COMPANY
9.87
386802
09/19/2019
NEWMANS POWER SYSTEMS
398.15
386803
09/19/2019
DELL MARKETING LP
620.00
386804
09/19/2019
GOLF SPECIALTIES INC
750.00
386805
09/19/2019
BLAKESLEE SERVICES INC
695.00
386806
09/19/2019
BARNEYS PUMP INC
13,850.00
386807
09/19/2019
MIDWEST TAPE LLC
5,229.67
29
TRANS NBR
DATE
VENDOR
AMOUNT
386808
09/19/2019
BAKER DISTRIBUTING CO LLC
404.67
386809
09/19/2019
PALM TRUCK CENTERS INC
2,180.00
386810
09/19/2019
SOFTWARE HARDWARE INTEGRATION
327.66
386811
09/19/2019
ENNIS-FLINT INC
13,910.00
386812
09/19/2019
TINDALE-OLIVER & ASSOCIATES INC
10,466.63
386813
09/19/2019
CLERK OF CIRCUIT COURT
40.16
386814
09/19/2019
CLERK OF CIRCUIT COURT
59.00
386815
09/19/2019
CLERK OF CIRCUIT COURT
3,074.20
386816
09/19/2019
INDIAN RIVER COUNTY HEALTH DEPT
712.00
386817
09/19/2019
CITY OF VERO BEACH
1,389.17
386818
09/19/2019
LIVINGSTON PAGE
120.00
386819
09/19/2019
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
27.45
386820
09/19/2019
TREASURE COAST HOMELESS SERVICES
8,246.40
386821
09/19/2019
WAL MART STORES EAST LP
1,554.95
386822
09/19/2019
GEOSYNTEC CONSULTANTS INC
3,246.88
386823
09/19/2019
CALLAWAY GOLF SALES COMPANY
222.68
386824
09/19/2019
FLORIDA POWER AND LIGHT
94,053.68
386825
09/19/2019
TAYLOR MADE GOLF CO INC
776.54
386826
09/19/2019
GIFFORD YOUTH ACHIEVEMENT CENTER INC
15,250.81
386827
09/19/2019
CITY OF FELLSMERE
6,628.05
386828
09/19/2019
PEACE RIVER ELECTRIC COOP INC
248.95
386829
09/19/2019
STRUNK FUNERAL HOMES & CREMATORY
425.00
386830
09/19/2019
STRUNK FUNERAL HOMES & CREMATORY
850.00
386831
09/19/2019
THE ROOF AUTHORITY INC
33,190.71
386832
09/19/2019
IRC HEALTHY START COALITION INC
2,500.00
386833
09/19/2019
IRC HEALTHY START COALITION INC
2,500.00
386834
09/19/2019
IRC HEALTHY START COALITION INC
2,500.00
386835
09/19/2019
IRC HEALTHY START COALITION INC
2,500.00
386836
09/19/2019
IRC HEALTHY START COALITION INC
833.33
386837
09/19/2019
WALKER PROCESS EQUIPMENT
1,322.32
386838
09/19/2019
TRANSPORTATION CONTROL SYSTEMS
18,500.00
386839
09/19/2019
ALAN C KAUFFMANN
240.00
386840
09/19/2019
ARNOLD AIR CONDITONING INC
194.00
386841
09/19/2019
CHILDRENS HOME SOCIETY OF FL
1,000.00
386842
09/19/2019
SYMBIONT SERVICE CORP
196.75
386843
09/19/2019
BRIDGESTONE AMERICAS INC
760.60
386844
09/19/2019
SHRIEVE CHEMICAL CO
4,079.76
386845
09/19/2019
ECONOLITE CONTROL PRODUCTS INC
1,456.00
386846
09/19/2019
PERKINS COMPOUNDING PHARMACY
68.33
386847
09/19/2019
TRANE US INC
166,529.76
386848
09/19/2019
CELICO PARTNERSHIP
1,009.96
386849
09/19/2019
JAMES A BARRY
795.00
386850
09/19/2019
CONTROL SYSTEMS DESIGN INC
1,080.00
386851
09/19/2019
VAN WAL INC
120.00
386852
09/19/2019
ELECTRONIC ACCESS SPECIALIST
621.26
386853
09/19/2019
JOSEPH W VASQUEZ
120.00
386854
09/19/2019
BIG BROTHERS AND BIG SISTERS
1,250.00
386855
09/19/2019
BIG BROTHERS AND BIG SISTERS
6,254.17
386856
09/19/2019
DASIE BRIDGEWATER HOPE CENTER INC
6,188.11
386857
09/19/2019
SOUTHERN JANITOR SUPPLY INC
3,031.13
386858
09/19/2019
M T CAUSLEY INC
29,502.00
386859
09/19/2019
STAPLES CONTRACT & COMMERCIAL INC
358.63
386860
09/19/2019
GLOVER OIL COMPANY INC
153,993.91
386861
09/19/2019
ORCHID ISLAND PROPERTY MGMT II INC
1,845.00
386862
09/19/2019
1ST FIRE & SECURITY INC
199.00
386863
09/19/2019
PAK MAIL
68.60
386864
09/19/2019
RUSH TRUCK CENTERS OF FLORIDA
989.78
386865
09/19/2019
JOHNNY B SMITH
180.00
386866
09/19/2019
EARLY LEARNING COALITION OF INDIAN RIVER
2,776.87
386867
09/19/2019
DANE MACDONALD
300.00
30
TRANS NBR
DATE
VENDOR
AMOUNT
386868
09/19/2019
CHARLES A WALKER
140.00
386869
09/19/2019
AQUA -AEROBIC SYSTEMS INC
19,498.68
386870
09/19/2019
REDLANDS CHRISTIAN MIGRANT ASSOC
4,278.83
386871
09/19/2019
GUARDIAN COMMUNITY RESOURCE MANAGEMENT
5,000.00
386872
09/19/2019
BILLYS AUTO SERVICE INC
50.00
386873
09/19/2019
AUTO PARTNERS LLC
2,049.81
386874
09/19/2019
KWACKS INC
925.00
386875
09/19/2019
EQ THE ENVIRONMENTAL QUALITY COMPANY
20,207.92
386876
09/19/2019
WINSUPPLY OF VERO BEACH
756.71
386877
09/19/2019
SANDYARACENA
100.00
386878
09/19/2019
PR DIAMOND PRODUCTS INC
498.00
386879
09/19/2019
WEST CONSTRUCTION INC
697,497.37
386880
09/19/2019
ATLANTIC COASTAL LAND TITLE CO LLC
255.00
386881
09/19/2019
KEITH GROCHOLL
60.00
386882
09/19/2019
GFA INTERNATIONAL INC
11,402.80
386883
09/19/2019
NEWSOM OIL COMPANY
965.25
386884
09/19/2019
AMER RECREATIONAL SPORTS LLC
236.99
386885
09/19/2019
LOWES HOME CENTERS INC
8,455.23
386886
09/19/2019
CARDINAL HEALTH 110 INC
4,201.00
386887
09/19/2019
ALEX MIKLO
60.00
386888
09/19/2019
BURNETT LIME CO INC
3,190.60
386889
09/19/2019
SOUT1 WIDE INDUSTRIES INC
37,807.44
386890
09/19/2019
LEARNING ALLIANCE
7,909.98
386891
09/19/2019
W&G MAINTENANCE
9,490.00
386892
09/19/2019
SCADA SOLUTIONS LLC
1,200.00
386893
09/19/2019
SOUTHERN MANAGEMENT LLC
1,942.50
386894
09/19/2019
C E R SIGNATURE CLEANING
850.00
386895
09/19/2019
DEBORAH CUEVAS
40.00
386896
09/19/2019
MERRILY SPARKS
79.00
386897
09/19/2019
BAUDVILLE INC
944.27
386898
09/19/2019
SAMBA HOLDINGS INC
1,332.77
386899
09/19/2019
BERNARD EGAN & COMPANY
248.64
386900
09/19/2019
CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA
425.00
386901
09/19/2019
SYLIVIA MILLER
413.00
386902
09/19/2019
HAWKINS INC
290.00
386903
09/19/2019
ANDERSEN ANDRE CONSULTING ENGINEERS INC
310.00
386904
09/19/2019
CAREFREE RANCH
1,000.00
386905
09/19/2019
CATHEDRAL CORPORATION
17,209.84
386906
09/19/2019
SOUTHEASTERN SURVEYING & MAPPING CORP
26,266.00
386907
09/19/2019
CORNELIA HARRIS
106.70
386908
09/19/2019
UNIFIRST CORPORATION
2,212.30
386909
09/19/2019
CDA SOLUTIONS INC
300.00
386910
09/19/2019
L M SANDLER & SONS INC
60,713.09
386911
09/19/2019
NORTH AMERICAN OFFICE SOLUTIONS INC
293.84
386912
09/19/2019
FLORIDA EAST COAST HOLDINGS CORP
7,660.00
386913
09/19/2019
HARN R/O SYSTEMS INC
1,500.00
386914
09/19/2019
EAST COAST RECYCLING INC
720.00
386915
09/19/2019
AC VETERINARY SPECIALTY SERVICES
180.00
386916
09/19/2019
EDWARD ILLIDGE
200.00
386917
09/19/2019
PEOPLE READY INC
28,708.61
386918
09/19/2019
ROBERT O RICHARDSON III
260.00
386919
09/19/2019
EMILY GOUGE
100.00
386920
09/19/2019
CANARX GROUP INC
28,707.80
386921
09/19/2019
COLE AUTO SUPPLY INC
6,812.70
386922
09/19/2019
DAYDREAMS UNIFORMS INC
104.50
386923
09/19/2019
RECYCLING ROCKS LLC
200.00
386924
09/19/2019
FLORIDA BULB & BALLAST INC
6,167.29
386925
09/19/2019
RELX INC
400.00
386926
09/19/2019
CALVIN GIORDANO & ASSOCIATES INC
24,112.50
386927
09/19/2019
ADVANTAGE GOLF CARS INC
319.63
31
TRANS NBR
DATE
VENDOR
AMOUNT
386928
09/19/2019
BROWNELLS INC
2,187.90
386929
09/19/2019
DJD EQUIPMENT HOLDINGS LLC
4,971.94
386930
09/19/2019
TYKES & TEENS INC
7,169.09
386931
09/19/2019
ICAHN ENTERPRISES HOLDINGS LP
26,348.21
386932
09/19/2019
THERNELL MILLS
40.00
386933
09/19/2019
ACTION RENTALS VRB LLC
560.00
386934
09/19/2019
OSBURN ASSOCIATES INC
11,650.00
386935
09/19/2019
STEPHEN STONE
60.00
386936
09/19/2019
JOSEPH LORINO
180.00
386937
09/19/2019
ARI PHOENIX INC
2,737.49
386938
09/19/2019
DIRECTV GROUP INC
56.24
386939
09/19/2019
TAYLOR ANNE HATTON
40.00
386940
09/19/2019
VISTA OUTDOOR SALES LLC
11.30
386941
09/19/2019
WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIO 24,970.12
386942
09/19/2019
AMAZON CAPITAL SERVICES INC
156.50
386943
09/19/2019
AMAZON CAPITAL SERVICES INC
1,401.40
386944
09/19/2019
FORTERRA INC
16,033.05
386945
09/19/2019
PREMIER LANDSCAPE SOLUTIONS OF IR LLC
3,390.00
386946
09/19/2019
MARINA SALAMA
150.00
386947
09/19/2019
PIRATE PEST CONTROL LLC
932.00
386948
09/19/2019
ALL RITE WATER PURIFICATION INC
5.04
386949
09/19/2019
AMERIGAS PROPANE LP
5,290.53
386950
09/19/2019
GOLFTNI INC
30.50
386951
09/19/2019
METROPOLITAN COMMUNICATION SERVICES INC
338.00
386952
09/19/2019
JOHN J DRISCOLL
120.00
386953
09/19/2019
THE HOPE FOR FAMILIES CENTER INC
4,064.93
386954
09/19/2019
BANYAN RECYCLING INC
210.00
386955
09/19/2019
JORDAN POWER EQUIPMENT CORP
969.50
386956
09/19/2019
BRYAN CAVE LEIGHTON PAISNER LLP
107,257.70
386957
09/19/2019
AUTOMATED METAL PRODUCTS INC
668.80
386958
09/19/2019
GATEWAY SERVICES USA LLC
50.00
386959
09/19/2019
MENESTRELLI ENTERTAINMENT LLC
375.00
386960
09/19/2019
INVASIVE PLANT ERADICATORS LLC
1,300.00
386961
09/19/2019
PGL TRUCKING INC
4,825.44
386962
09/19/2019
TELEFLEX LLC
3,850.00
386963
09/19/2019
BIRDIES & BOWS LLC
791.18
386964
09/19/2019
LOBBYTOOLS INC
3,600.00
386965
09/19/2019
DANIELLE BODMAN
80.00
386966
09/19/2019
COURTNEY BYRD
106.70
386967
09/19/2019
MONICA MURILLO
53.35
386968
09/19/2019
SEAN WIDEBERG
106.70
386969
09/19/2019
INDIAN RIVER POOLS LLC
150.00
386970
09/19/2019
ROBERT BOLES
1,652.70
386971
09/19/2019
TERRY SQUIRES
64.61
386972
09/19/2019
UTIL REFUNDS
44.74
386973
09/19/2019
UTIL REFUNDS
37.39
386974
09/19/2019
UTIL REFUNDS
69.96
386975
09/19/2019
UTIL REFUNDS
40.13
386976
09/19/2019
UTIL REFUNDS
82.12
386977
09/19/2019
UTIL REFUNDS
12.35
386978
09/19/2019
UTIL REFUNDS
30.60
386979
09/19/2019
UTIL, REFUNDS
237.74
386980
09/19/2019
UTIL REFUNDS
30.66
386981
09/19/2019
UTIL REFUNDS
217.24
386982
09/19/2019
UTIL REFUNDS
87.17
386983
09/19/2019
UTIL REFUNDS
38.68
386984
09/19/2019
UTIL REFUNDS
78.84
386985
09/19/2019
UTIL REFUNDS
154.61
386986
09/19/2019
UTIL REFUNDS
83.97
386987
09/19/2019
UTIL REFUNDS
72.21
32
TRANS NBR
DATE
VENDOR
AMOUNT
386988
09/19/2019
UTIL REFUNDS
81.39
386989
09/19/2019
UTIL REFUNDS
87.09
386990
09/19/2019
UTIL REFUNDS
53.26
386991
09/19/2019
UTIL REFUNDS
100.00
386992
09/19/2019
UTIL REFUNDS
104.39
386993
09/19/2019
UTIL REFUNDS
4.08
386994
09/19/2019
UTIL REFUNDS
73.37
386995
09/19/2019
UTIL REFUNDS
82.21
386996
09/19/2019
UTIL REFUNDS
3.79
386997
09/19/2019
UTIL REFUNDS
59.45
386998
09/19/2019
UTIL REFUNDS
63.25
386999
09/19/2019
UTIL REFUNDS
29.28
387000
09/19/2019
UTEL REFUNDS
53.14
387001
09/19/2019
UTEL REFUNDS
88.20
387002
09/19/2019
UTIL REFUNDS
82.06
387003
09/19/2019
UTIL REFUNDS
100.42
387004
09/19/2019
UTIL REFUNDS
183.97
387005
09/19/2019
UTIL REFUNDS
150.25
387006
09/19/2019
UTIL REFUNDS
29.29
387007
09/19/2019
UTIL REFUNDS
139.03
387008
09/19/2019
UTEL REFUNDS
119.20
387009
09/19/2019
UTIL REFUNDS
40.77
387010
09/19/2019
UTIL REFUNDS
71.74
387011
09/19/2019
UTEL REFUNDS
77.63
387012
09/19/2019
UTIL REFUNDS
13.87
387013
09/19/2019
UTIL REFUNDS
44.74
387014
09/19/2019
UTIL REFUNDS
47.07
Grand Total:
2,767,851.35
33
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
VENDOR
AMOUNT
1015535
09/13/2019
AT&T
2,016.64
1015536
09/13/2019
OFFICE DEPOT BSD CUSTOMER SVC
4,087.21
1015537
09/13/2019
COMCAST
216.90
1015538
09/13/2019
WASTE MANAGEMENT INC
7,899.63
1015539
09/17/2019
AT&T
1,027.98
1015540
09/17/2019
OFFICE DEPOT BSD CUSTOMER SVC
803.64
1015541
09/17/2019
COPYCOINC
225.00
1015542
09/17/2019
WORLD INDUSTRIAL EQUIPMENT INC
1,138.00
1015543
09/17/2019
SOUTHERN COMPUTER WAREHOUSE INC
1,536.85
1015544
09/17/2019
PRIDE ENTERPRISES
363.73
1015545
09/17/2019
PIONEER MANUFACTURING
1,062.50
1015546
09/17/2019
EASY PICKER GOLF PRODUCTS INC
2,765.25
1015547
09/17/2019
PACE ANALYTICAL SERVICES LLC
3,396.00
1015548
09/19/2019
ROBINSON EQUIPMENT COMPANY INC
1,645.23
1015549
09/19/2019
COLD AIR DISTRIBUTORS WAREHOUSE
574.46
1015550
09/19/2019
INDIAN RIVER BATTERY
2,998.55
1015551
09/19/2019
INDIAN RIVER OXYGEN INC
170.00
1015552
09/19/2019
DEMCOINC
206.51
1015553
09/19/2019
MIKES GARAGE & WRECKER SERVICE INC
65.00
1015554
09/19/2019
APPLE INDUSTRIAL SUPPLY CO
1,905.71
1015555
09/19/2019
MEEKS PLUMBING INC
196.00
1015556
09/19/2019
ALLIED UNIVERSAL CORP
10,113.38
1015557
09/19/2019
THE EXPEDITER
112.63
1015558
09/19/2019
WORLD INDUSTRIAL EQUIPMENT INC
1,364.05
1015559
09/19/2019
FIRST HOSPITAL LABORATORIES INC
32.25
1015560
09/19/2019
APPLE MACHINE & SUPPLY CO
259.20
1015561
09/19/2019
COMMERCIAL ENERGY SPECIALISTS
558.85
1015562
09/19/2019
TOTAL TRUCK PARTS INC
1,041.21
1015563
09/19/2019
COMO OIL COMPANY OF FLORIDA
386.02
1015564
09/19/2019
PRIDE ENTERPRISES
95.98
1015565
09/19/2019
COMPLETE ELECTRIC INC
982.50
1015566
09/19/2019
STRYKER SALES CORP
359.20
1015567
09/19/2019
GREAT SOUTHERN EQUIPMENT CO
962.18
1015568
09/19/2019
METRO FIRE PROTECTION SERVICES INC
885.93
1015569
09/19/2019
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
1,301.56
1015570
09/19/2019
COMPLETE ALARM INC.
85.00
1015571
09/19/2019
SIMS CRANE & EQUIPMENT CO
642.00
1015572
09/19/2019
AUTO PARTNERS LLC
811.87
1015573
09/19/2019
L&L DISTRIBUTORS
3,185.52
1015574
09/19/2019
HYDRA SERVICE (S) INC
17,987.00
1015575
09/19/2019
WRIGHT FASTENER COMPANY LLC
600.00
1015576
09/19/2019
NEXAIR LLC
81.07
1015577
09/19/2019
EFE INC
3,614.18
1015578
09/19/2019
PACE ANALYTICAL SERVICES LLC
4,342.00
Grand Total:
84,104.37
34
ELECTRONIC PAYMENTS - WIRE & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
7076
09/13/2019
FLORIDA DEPARTMENT OF REVENUE
5,787.49
7077
09/13/2019
FLORIDA DEPARTMENT OF REVENUE
1,754.40
7078
09/13/2019
FLORIDA DEPARTMENT OF REVENUE
8,681.17
7079
09/13/2019
FLORIDA DEPARTMENT OF REVENUE
2,184.52
7080
09/13/2019
KIMLEY HORN & ASSOC INC
1,061.70
7081
09/16/2019
IRS -PAYROLL TAXES
16,755.65
7082
09/16/2019
CHARD SNYDER & ASSOCIATES INC
184.00
7083
09/17/2019
CHARD SNYDER & ASSOCIATES INC
312.00
7084
09/17/2019
WEST HEALTH ADVOCATE SOLUTIONS INC
3,003.00
7085
09/17/2019
RX BENEFITS INC
256,911.26
7086
09/18/2019
HUMANE SOCIETY
37,860.00
7087
09/18/2019
VETERANS COUNCIL OF I R C
7,036.06
7088
09/19/2019
SCHOOL DISTRICT OF I R COUNTY
130,910.00
7089
09/19/2019
VEROTOWN LLC
10,000.00
Grand Total:
482,441.25
35
M-42
O
MEMORANDUM
TO: Board of County Commissioners
FROM: Dylan Reingold, County Attorney
DATE: September 13, 2019
SUBJECT: Appointments to the Economic Opportunities Council of Indian River County, Inc.
The Economic Opportunities Council of Indian River County, Inc. (`BOC") is a non-profit corporation in
Indian River County. Since the EOC receives Community Services Block Grant funds, pursuant to 42 USC
§9910, the EOC must have 1/3 of the members of its board who are elected officials or their representatives.
On November 6, 2018, the Indian River County Board of County Commissioners ("Board") reappointed
Jennifer Proper, Charles Pope and Donald Hart, Sr. and appointed Teddy Floyd to the EOC. Since then
Charles Pope resigned from the EOC. On September 6, 2019, Angela Davis -Green, Executive Director of the
EOC requested consideration of the reappointment of Jennifer Proper, Teddy Floyd and Donald Hart, Sr. and
the appointment of Vera Mistretta.
RECOMMENDATION.
The County Attorney recommends that the Board reappoint Jennifer Proper, Teddy Floyd and Donald Hart,
Sr. and appoint Vera Mistretta to the Economic Opportunities Council of Indian River County, Inc.
ATTACHMENT
Letter from Angela Davis -Green to the Board of County Commissioners, dated September 6, 2019
36
Helping People. Changing Lives. Economic Opportunities Council of Indian River County, Inc.
community
Post Office Box 2766
C ion., Vero Beach, FL 32961-2766
PARTNERSHIP 1Vwwocofiranet
AMERICAS POVERTY FIGHTING NETWORK
Admin. Office
2455 St. Lucie Ave.
Vero Beach, FL
32960 September 6, 2019
(772) 562-4177
Fax (772) 794-7597
Community Services
Board of County Commissioners
2455 St. Lucie Ave.
Vero Beach, FL
1801 271h Street
32960
(772) 66211177
Vero h Beac , FL 32960
Fax(772)794-7597
Dear Commissioners,
Head Start
Central Offices
8445 64th Avenue
The Economic Opportunities Council of Indian River County, Inc. (EOC) is the federally
Wabasso, FL
32970
designated Community Action Agency for Indian River County. Chartered in 1965, EOC has
PO Box h, F
Vero Beach, FL
provided services to low-income count resident for over 50 ears.
P � Y Y
32961-2766
9-8008
Fax (772)8 89-11191
As the Commission may know, Community Action Agencies are the local. grantees for the
Community Services Block Grant, and operate under the Community Services Block Grant Act
Citrus
1998 Reauthorization, P. L. 105-285. Required by legislation is a tripartite board structure; one -
27714th Street
Vero Beach, FL
third elected officials, or their designees, one-third low-income representatives, and one-third
32968
(772).5694902
members of therivate/business community.
tY
Fax(772)770-0529
EOC is required to document commission's appointments to its board. In past years,
Fellsmere
1339 N. Willow Street
Commissioners schedule have not allowed for direct partici ation and have appointed designees
P P pp
Fellsmere, FL
to serve in their place. EOC respectfully request consideration of the following individuals to
32948
(772) 571-1234
appointment for a one-year term:
Fax(772)571-9682
Highlands
500 SW 20th Street
Vero Beach, FL
32962
(772) 794-2375
Fax(772)794-1908
St. Helen's
3550 41st Street
Vero Beach, FL
32967
(772) 567-4347
Fax (772) 562-0375
Northside
1798 NW 9th Avenue
Okeechobee, FL
34973
(863) 357.8677
Fax (863) 357-6817
LIHEAP Outreach Office
1798 NW 9th Avenue
Okeechobee, FL
34973
(863) 357-2240
Fax (863) 357-6263
Teddy Floyd Vera Mistretta
Jennifer Proper Donald Hart, Sr.
EOC appreciates your support, looks forward to working together and helping those within our
community who live in poverty, and moves towards self-sufficiency.
Sincerely,
A- 6w4j
Angela Davis -Green
Executive Director
-.O.
�i� ••
. � •
LIVE UNITED
OUT),
DE
United Way of
Indian River Couniv
FLORIDA DEPARTMENT ;%
ECONOMIC OPPORTUNITY
MEMORANDUM
TO: Board of County Commissioners
FROM: Dylan Reingold, County Attorney
DATE: September 10, 2019
SUBJECT: Resolution Delegating to the County Administrator or Designee the Authority to Execute Certain
Standard Extensions to Both Contracts Relating to Required Roadway Improvements and
Accompanying Cash Deposit and Escrow Agreements
BACKGROUND.
Section 312.11 of the Code of Indian River County requires security to be posted with the County when certain work is
required to be performed in the right-of-way prior to the issuance of a right-of-way permit. On February 10, 2009, the
Indian River County Board of County Commissioners (the "Board") approved Resolution 2009-008, which granted the
County Administrator or designee the authority to execute standard Contracts for Construction of Required Roadway
Improvements so long as the approval signature of the Public Works Director or designee appeared on the document.
Additionally, under Resolution 2009-008, when cash is posted, the County Administrator or designee was granted the
authority to execute the standard Cash Deposit and Escrow Agreement so long as that document bears the approval
signatures of the County Attorney or designee and the Budget Director or designee.
On occasion, an applicant working in the right-of-way is unable to complete the right-of-way improvements within the
timeframe set forth in the Contract for Construction of Required Roadway Improvements. Since Resolution 2009-008
did not authorize the County Administrator to execute extensions of such contracts, the County Attorney's Office
recommends that the Board approve the attached resolution authorizing the County Administrator to execute extensions
so long as the other necessary County signatures are provided.
FUNDING.
There is no funding associated with this agenda item.
RECOMMENDATION.
The County Attorney's Office recommends that the Indian River County Board of County Commissioners approve the
resolution authorizing the County Administrator or designee to execute standard extensions pertaining to both Contracts
for Construction of Required Roadway Improvements and corresponding Cash Deposit and Escrow Agreements, as
applicable.
ATTACHMENT
Resolution
38
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, DELEGATING TO THE COUNTY
ADMINISTRATOR OR DESIGNEE THE AUTHORITY TO
EXECUTE STANDARD EXTENSIONS FOR BOTH
CONTRACTS FOR CONSTRUCTION OF REQUIRED
IMPROVEMENTS AND ACCOMPANYING CASH
DEPOSIT AND ESCROW AGREEMENTS, IF APPLICABLE,
UNDER SECTION 312.11 OF THE CODE OF INDIAN RIVER
COUNTY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on February 10, 2009, the Indian River County Board of County
Commissioners adopted Resolution 2009-008, which granted the County Administrator or
designee the authority to execute standard Contracts for Construction of Required Roadway
Improvements so long as the approval signature of the Public Works Director or designee appeared
on the document; and
WHEREAS, under Resolution 2009-008, when cash is posted, the County Administrator
or designee was granted the authority to execute the standard Cash Deposit and Escrow Agreement
so long as that document bears the approval signatures of the County Attorney or designee and the
Budget Director or designee; and
WHEREAS, there are times when the applicant working in the right-of-way is unable to
complete the right-of-way improvements within the timeframe set forth in the Contract for
Construction of Required Roadway Improvements; and
WHEREAS, it is in the best interests of Indian River County and the public to be able to
extend such Contracts for Construction of Required Roadway Improvements, in an expeditious
manner; and
WHEREAS, such extensions are administrative in nature and do not require the attention
of the Indian River County Board of County Commissioners; and
WHEREAS, section 101.05.1.q, of the Code of Indian River County allows the Indian
River County Board of County Commissioners to authorize the County Administrator, or designee,
to perform other duties on behalf of the Board,
NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS THAT:
Section 1. The above "WHEREAS" clauses are true and correct, and hereby adopted as
findings of this Board.
Section 2. The County Administrator or designee is hereby delegated authority to execute
extensions to standard Contracts for Construction of Required Roadway Improvements so long as
the approval signature of the Public Works Director or designee appears on the document.
39
Additionally, when cash is posted, the County Administrator or designee is hereby delegated
authority to execute extensions to the standard Cash Deposit and Escrow Agreement so long as
the document bears approval signatures of the County Attorney or designee and the Budget
Director or designee.
Section 3. This resolution shall take effect immediately upon adoption.
The foregoing resolution was moved for adoption by Commissioner ,
and seconded by Commissioner , and, upon being put to a vote, the vote was as
follows:
Chairman Bob Solari
Vice -Chairman Susan Adams
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
Commissioner Peter D. O'Bryan
The Chairman thereupon declared the resolution duly passed and adopted this day
of October, 2019.
ATTEST: Jeffrey R. Smith, Clerk
of Court and Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
By:
Dylan Reingold
County Attorney
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bv:
Bob Solari, Chairman
40
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
THROUGH: Roland M. DeBlois, AICP; Interim Community Development Director
THROUGH: John W. McCoy, AICP; Chief, Current Development
FROM: Mary Jane Vreeland; Planner, Current Development
DATE: September 10, 2019
SUBJECT: EJ & ME, LLC's Request for Affidavit of Exemption Approval with Dedications
to the County [AOE-19-05-02 / 2018080046-83961]
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of October 1, 2019.
DESCRIPTION, CONDITIONS, & ANALYSIS:
Carter Associates, Inc., on behalf of EJ & ME, LLC., the owner of the subject property, submitted
an application for an Affidavit of Exemption (AOE) to be known as Southwest Ranches Affidavit
of Exemption. The project consists of six lots on 27.76 acres of land situated on the north side of
11t Street SW, approximately 300' east of 74th Avenue (Attachment 1). The property is zoned A-
1, Agricultural -1 (up to 1 dwelling unit/5 acres), and has an AG -1, Agricultural -1 (up to 1 unit/5
acres) future land use designation.
During the AOE development review process, Public Works staff indicated that a limited access
easement would be required along the project's 1St Street SW frontage, except for two shared
driveways that will provide access to all six lots. The purpose of the limited access easement is to
control the number of driveway connections to the publicly owned and maintained right-of-way.
Dedication of the limited access easement to the Board will allow the County to enforce use of the
common entrance connections to 1St Street SW for all the lots in the Southwest Ranches AOE.
Normally an AOE may be approved at staff level; however, dedication of a 5' limited access
easement to the Board of County Commissioners requires Board acceptance of the easement. Once
accepted by the Board, staff may concurrently approve the AOE and the appropriate documents
may be recorded in the public records.
The recordable Southwest Ranches AOE accurately depicts the required limited access easement,
and also includes the appropriate dedication language. The proposed layout of the AOE has been
reviewed by staff, including Public Works, and is acceptable. The Board may now consider
41
acceptance of the dedication of the limited access easement from the property owner as part of the
AOE approval.
RECOMMENDATION:
Based on analysis, staff recommends that the Board of County Commissioners accept the
dedication of the limited access easement and authorize the chairman to execute the subject
Affidavit of Exemption.
ATTACHMENTS:
1. Location Map
2. Affidavit of Exemption Layout
42
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INDIAN RIVER COUNTY, FLORIDA ��
MEMORANDUM
TO: Honorable Board of County Commissioners
THROUGH: Jason Brown, County Administrator
THROUGH: Tad Stone, Director of Emergency Services
FROM: Maria Resto, Radiological Emergency Analyst/Radio System Manager
DATE: September 9, 2019
SUBJECT: Approval of Change Order for Radio System P25 Migration Project
It is respectfully requested that the information contained herein be given formal consideration by
the Board of County Commissioners at the next scheduled meeting.
DESCRIPTION:
On August 16, 2016, the Board approved the P25 migration project for the County's radio system.
The project is part of the County's Capital Improvement Element (CIE) and structured in phases over
a five-year period. On February 5, 2019, the Board approved Work Order No. 4 for the project,
which included the purchase and installation of a logging recorder system for radio traffic as
Milestone 5 for a cost of $116,923.75. After consulting with 911 staff and technicians, it was
determined that separately recording 911 calls and radio traffic would no longer be operationally
effective.
The new cost for the logging recorder system is of $165,619.00. The project was originally
budgeted as an Optional Sales Tax expenditure; however since the proposed logging recorder
covers both the radio and the 911 system, staff recommends half the cost to be derived from the
911 Surcharge Fund/Communication Center.
Continuing with the Board approved P25 migration project and agreement for service; the attached
quote outlines costs of $165,619.00, making the total cost of Amended Work Order No. 4 of
$1,545,915.34
FUNDING:
ITEM Amount Account Number
Logging Recorder $82,809.50 31512022-066510-16004
Logging Recorder $82,809.50 12013325-066510-16004
Funding for half of the proposed logging recorder, or $82,809.50 is budgeted and available from
Optional Sales Tax/Fire Services/800MHZ Upgrade account. Funding for the remaining half to
be paid from the 911 Surcharge Fund will be funded via budget amendment from 911 Surcharge
Fund/Cash Forward Oct 1St
45
RECOMMENDATION:
Staff recommends the Board approve Change Order #1 with Communications International Inc. and
authorize the Chairman to execute the agreement.
ATTACHMENTS:
Work Order No. 4
Logging Recorder Quote
Revised Attachment"A"
APPROVED FOR AGENDA
FOR: October 1, 2019
BY:
Jason Brown
County Administrator
Indian River Co.
Approved
Date
Admin.
Co. Attorney
Budget
Dept.
Risk Mgr.
General Svcs.
Purchasing
46
Indian River County
Emergency Services
4225 43" Avenue
Vero Beach, Florida 32960
Telephone: (772) 226-3900 FAX: 772-567-9323
Project:
P25 Radio Project
Emergency Services
WORK ORDER NO. 4
FOR
THE COUNTYWIDE P25 MICROWAVE RADIO SYSTEM MIGRATION PROJECT
WITH
Communications International, Inc.
This Work Order No. 4 to the Countywide P25 Radio System Migration Project dated February 5,
2019 is for the Radio System Contractor (Communications International) to perform work necessary
to provide P25 Radio Communications Network Enhancements to the Indian River County (County)
Radio System. Work :Order No. 4 is as follows:
SECTION I — PROJECT LIMITS
This Work Order No. 4 includes tasks and services for Communications International to perform
in connection with the radio system upgrade.
SECTION II - SCOPE OF SERVICES
As agreed upon between Communications International and County, that Communications
International shall provide all engineering,. design and supply necessary materials and labor to install
the West Tower 700 MHz 5 channel simulcast site, the new system antenna upgrade to 700 MHz at
all sites, to upgrade the VIDA Core and Symphony Consoles, and to install the logging recorder for
P25 Radio Traffic as described in in price quote dated 12-14-2018. Milestones and pricing
associated herein are attached to this Work Order No. 4 as Exhibit A and incorporated by reference
herein.
SECTION III — TIME FOR COMPLETION & DELIVERABLESIWORK PRODUCT
Communications International shall provide the County:
The services completed by Communications International and delivered to the county within 365
days from notice to commence.
SECTION IV — COMPENSATION
The County agrees to pay, and Communications International agrees to accept, for the above-
described services rendered as identified in Sections I, 11, and III of this Work Order No. 4 for a
total amount of $1,497,220.09
47
BY:
Work Order No. 4
Communications International
P25 Radio Project
February 5, 2019
Any additional services not described hereon shall be pre -approved by the County
All invoicing shall include itemized costs and materials expended to complete the work.
IN WITNESS WHEREOF the parties hereto have executed these presents this 5th day of
Februaryi 2019.
OWNER: DESIGN/BUILDER:
BOARD OF COUNTY COMMISSIONERS Communications International
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
"",�bF;� C OtJtt�� •:
Approved by BCC_ February 5, 2019
ATTEST:
Jeffrey R. Smith, Comptroller and Clerk. of
Circuit Court
U�J'/A)
De uty Clerk
Approved as to Form and Legal Sufficiency:
2
Osmolski, Project Manager
Witnessed by:
CNRII �#qNN-CV
(Printed name)
48
REV OC RD
To: Maria Resto and Tina Smith
Indian River County
4225 43rd Ave
Vero Beach, FL 32967
Quote
Date: September 24, 2019
Quote #: 19-0405
Customer Ref: IR -CI
Expiration Date: December 23, 2019
-- --- — - — -..� -- -- — - — 1
Total Hardware And Software Costs $147,941
4
BOSS Base Offsite Support Service - First 16 Channels
$600--
J
$2,400
�- 208
BOSSCH Base Offsite Support Service - Cost Per Additional Channel
$20
_
$4,160
2
_
BOSSID — Trunked Radio Software Installation - Cost Per Recorder w
$2,500__
_
$5,000
161
REVSYNC1V Backup And Remote Access Service VolP Single Channel - Annual
$38
$6,118
—
Please Note: RevSync is backing up one instance of VolP and Radio
Total Service Costs
$17,678
Please Note: The demarcation point for all digital and analog inputs are dedicated logging blocks that are properly labeled within 60
feet of the recorder location. Any VolP signaling must be either port mirrored on a dedicated VLAN or sent via a built-in bridge.
Networking/cabling to the demarcation point is the customer's responsibilitv.
1 RSPLUSEG 24/7 Help Desk and Remote Monitoring with Upgrades - Annual 12% 100% I $0
Total Maintenance Costs $0
I1.00 RSPLUSEG 24/7 Help Desk and Remote Monitoring with Upgrades - Annual 12% 0% $15,878
Item in yellow is annual cost after the first year for maintenance and not included in the total for Purchase
Purchase Total $165,619
Thank you for your business!
10190 Katy Freeway Suite #501 /0"� 1-866-559-2188
Houston,TX 77043 RE'VCORD Local 281-404-7040
`
www.revcord.com V Revolutionizing Muhimedia Recording Fax 281-404-5323
49
EXHIBIT "A"
Milestone Payment Schedule
Milestone 1
Furnish and Install Fellsmere 700 MHz 5-
$ 378,801.29
Channel Simulcast Site
Milestone 2
Furnish and Install New System Antenna
$ 74,410.30
Upgrade to 700 MHz (Existing 5 Sites)
Milestone 3
VIDA Core and Symphony Console Feature
$ 185,315.00
Upgrades
Milestone 4
Furnish and Install New 700 MHz Simulcast
$ 741,769.75
Site and Antennas @ Costa d' Este
Milestone 5
Logging Recorder for P25 Radio Traffic &
$ 165,619
911
TOTAL INVOICING:
$ 1,545,915.34
50
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: September 19, 2019
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Award of Bid# 2019068 —Roseland Elevated Storage Tank Conversion and Pump
Station
BACKGROUND:
On April 18, 2017, the Board approved Work Order No. 13 with Kimley-Horn and Associates for
design, permitting and construction phase assistance for improvements to the Roseland Elevated
Storage Tank to convert the tank to a storage and re -pump station that provides remote storage
and repumping to the North Roseland service area. The design was completed and bids solicited
and accepted on behalf of the Department of Utility Services as detailed below.
BID RESULTS:
Advertising Date: July 15, 2019
Bid Opening Date: August 28, 2019
Broadcast to: 642 Vendors
Bid Documents Downloaded by: 33
Replies: 7 Vendors
Firm
Location
Total Bid Price
TLC Diversified, Inc.
Palmetto
$1,691,200.00
Lawrence Lee Construction Services, Inc.
Stuart
$1,697,000.00
Florida Design Contractors, Inc.
Lake Park
$1,736,500.00
Florida Design Drilling Corporation
West Palm Beach
$1,744,000.00
Prime Construction Group, Inc.
Orlando
$1,898,000.00
U.S. Water Services Corporation
New Port Ritchey
$1,999,530.00
Aerex Industries, Inc.
Fort Pierce
$2,247,373.00
ANALYSIS:
The engineer's opinion of probable cost for the project was $1,670,000. Kimley-Horn reviewed the
submitted bids and contacted references provided by TLC Diversified, Inc., confirming the
51
contractor has performed well on similar projects. The Department of Utility Services has
recommended award to TLC Diversified as the lowest, responsive and responsible bidder.
SOURCE OF FUNDS:
Funding in the amount of $1,691,200 will be made available in the Roseland Tank Retrofit (471-
169000-17517) account in the operating fund. Operating fund revenues are generated through
water and sewer sales.
RECOMMENDATION:
Staff recommends that the Board award bid 2019068 to TLC Diversified, Inc., approve the sample
agreement and authorize the Chairman to execute said agreement after the County Attorney has
approved the agreement as to form and legal sufficiency, and receipt and approval of the required
public construction bond and insurance.
Attachment:
Sample Agreement
52
SECTION 00530 - EJCDC STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE
Roseland Elevated Storage Tank and Pump Station
THIS AGREEMENT ("Agreement" or "Contract"), dated the day of in the year
2019 by and between Indian River County, a political subdivision of the State of Florida (hereinafter
called OWNER) and .(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as
follows:
ARTICLE 1 WORK
CONTRACTOR as an independent contractor and not as an employee shall furnish and
complete all of the necessary labor, material, and equipment to perform the work as specified
or indicated in the Contract Documents and per FDEP, Indian County Department of Utility
Services (IRCDUS) standards. The work is generally described as follows:
Construction of the Roseland Elevated Storage Tank (EST) Pump Station. Work includes,
but is not limited to, three (3) single stage, horizontal split case pumping units and motors,
piping, fittings, valves, instrumentation, piping support, variable frequency drives (VFD),
FPL electrical service, control panels, supporting systems for communications with IRCU
SCADA system, motor disconnects, conduit, site work, concrete and all appurtenances
necessary to make a fully functional and complete working system.
The -Contractor shall submit a Traffic Control Plan to the County Traffic Engineering
Division a minimum of 72 hours prior to construction and notify County Traffic Engineering
a minimum of 24 hours before any lane closures. A temporary access plan shall be
provided indicating how local traffic will be maintained if the existing road is removed and
reconstructed. Stand mounted Advance Construction signing shall be installed in
accordance with FDOT Index 602. One lane closures shall be in accordance with FDOT
Index 603. When any work encroaches the area between the centerline and two (2) feet
outside the edge of pavement, traffic shall be restricted to a single lane.
ARTICLE 2 ENGINEER
The Roseland Elevated Storage Tank and Pump Station has been designed by Kimley-Horn and
Associates, hereinafter called ENGINEER, and who is to act as OWNER'S representative, assume all
duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract
Documents in connection with completion of the work in accordance with the Contract Documents.
ARTICLE 3 CONTRACT TIME
3.1 The CONTRACTOR shall be substantially completed with the following timeframe
(a) Within 30 calendar days from effective date of Notice to Proceed, Contractor shall
complete the following tasks:
1. Obtain all necessary permits.
2. Receive approved shop drawings for all materials and equipment to be
53
utilized on the job.
3. Perform all photographic recording and documentation of conditions prior to
construction.
4. Locate all existing utilities in the area of work.
5. Submit and secure approval of shop drawings.
6. Mobilize all labor, equipment, and materials.
7. Deliver and store all equipment and materials to the job site.
8. Notify all utilities and other affected parties prior to initiating construction.
(b) From 31 calendar days to 300 calendar days from the effective date of Notice to
Proceed, the CONTRACTOR shall complete the following tasks:
1. Install pump station and appurtenant items.
2. Perform all testing.
3. Restore all disturbed areas to their pre -construction condition.
4. Correct all deficiencies noted by Engineer.
Completion of all tasks outlined above (i.e., Subparagraphs a) and b) constitutes Substantial
Completion.
(c) From 301 calendar days to 350 calendar days from the effective date of Notice to
Proceed, the CONTRACTOR shall complete the following tasks:
1. Clean up project area.
2. Remove all equipment and material from project site.
3. Perform contract closeout procedures.
3.2 Completion of all tasks outlined above (i.e., Subparagraphs a, b, and c) constitute
Final Completion.
3.3 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence
of this Agreement and that OWNER will suffer financial loss if the work is not completed within
the times specified in Paragraph 3.1 above, plus any extensions thereof allowed in accordance
with Article 12 of the General Conditions. They also recognize the delays, expense and
difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the
work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and
CONTRACTOR agree that as liquidated damages for delay (but not as a penalty)
CONTRACTOR shall pay OWNER four -hundred and fifty dollars ($450.00) for each day that
expires after the time specified in Paragraph 3.1 for Substantial Completion, if CONTRACTOR
shall neglect, refuse or fail to complete the remaining work within the Contract Time or any
proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER four -hundred
and fifty dollars ($450.00) for each day that expires after the time specified in Paragraphs 3.1
and 3.2 for completion and readiness for final payment.
3.3.1 The CONTRACTOR and OWNER agree that OWNER is authorized to deduct
all or any portion of the above -stated liquidated damages due to the Owner from
payments due to the Contractor; or, in the alternative, all or any portion of the
above -stated liquidated damages may be collected from the Contractor or its
Surety or Sureties. These provisions for liquidated damages shall not prevent
the OWNER, in case of the CONTRACTOR's default, from terminating the
Contractor's right to proceed as provided in this AGREEMENT.
54
3.3.2 In addition to the above -stated liquidated damages, the CONTRACTOR shall be
responsible for reimbursing OWNER to third party consultants in administering
the Project beyond the Final Completion date specified in this Agreement, or
beyond an approved extension of time granted to CONTRACTOR, whichever
date is later.
ARTICLE 4 CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for completion of the work in accordance with the Contract
Documents in current funds in the amount of $
ARTICLE 5 PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General
Conditions. Applications for Payment will be processed by ENGINEER as provided in the General
Conditions and the Contract Documents.
5.1 Progress Payments. The OWNER shall make progress payments to the CONTRACTOR on the
basis of the approved partial payment request as recommended by ENGINEER in accordance
with the provisions of the Local Government Prompt Payment Act, Florida Statutes section
218.70 ET. seq. The OWNER shall retain ten percent (10%) of the payment amounts due to the
CONTRACTOR until fifty percent (50%) completion of the work. After fifty percent (50%)
completion of the work is attained as certified to OWNER by ENGINEER in writing, OWNER
shall retain five percent (5%) of the payment amount due to CONTRACTOR until final
completion and acceptance of all work to be performed by CONTRACTOR under the Contract
Documents. Pursuant to Florida Statutes section 218.735(8) (b), fifty percent (50%) completion
means the point at which the County as OWNER has expended fifty percent (50%) of the total
cost of the construction services work purchased under the Contract Documents, together with
all costs associated with existing change orders and other additions or modifications to the
construction services work provided under the Contract Documents.
5.2 Pay Requests. Each request for a progress payment shall be submitted on the application for
payment form supplied by OWNER and the application for payment shall contain the
CONTRACTOR's certification. All progress payments will be on the basis of progress of the
work measured by the schedule of values established, or in the case of unit price work based
on the number of units completed. After fifty percent (50%) completion, and pursuant to Florida
Statutes section 218.735(8)(d), the CONTRACTOR may submit a pay request to the County as
OWNER for up to one half (1/2) of the retainage held by the County as OWNER, and the County
as OWNER shall promptly make payment to the CONTRACTOR unless such amounts are the
subject of a good faith dispute; the subject of a claim pursuant to Florida Statutes section 255.05;
or otherwise the subject of a claim or demand by the County as OWNER or the CONTRACTOR.
The CONTRACTOR acknowledges that where such retainage is attributable to the labor,
services, or materials supplied by one or more subcontractors or suppliers, the Contractor shall
timely remit payment of such retainage to those subcontractors and suppliers. Pursuant to
Florida Statutes section 218.735(8) (c) , CONTRACTOR further acknowledges and agrees that:
1) the County as OWNER shall receive immediate written notice of all decisions made by
CONTRACTOR to withhold retainage on any subcontractor at greater than five percent (5%)
after fifty percent (50%) completion; and 2) CONTRACTOR will not seek release from the
County as OWNER of the withheld retainage until the final pay request.
55
5.3 Paragraphs 5.1 and 5.2 do not apply to construction services work purchased by the County as
OWNER which are paid for, in whole or in part, with federal funds and are subject to federal
grantor laws and regulations or requirements that are contrary to any provision of the Local
Government Prompt Payment Act. In such event, payment and retainage provisions shall be
governed by the applicable grant requirements and guidelines.
5.4 ACCEPTANCE AND FINAL PAYMENT: Upon receipt of written notice that the work is ready
for final inspection and acceptance, the ENGINEER will promptly make such inspection and
when the ENGINEER finds the work acceptable under the terms of the Contract and the
Contract fully performed, the ENGINEER will promptly issue a final completion certificate
stating that the work provided for in this Contract has been completed, and acceptance by
the OWNER under the terms and the conditions thereof is recommended and the entire
balance found to be due the CONTRACTOR, will be paid to the CONTRACTOR by the
OWNER following County Commission approval of the final Contract payment.
5.5 Acceptance of Final Payment as Release. The acceptance by the CONTRACTOR of final
payment shall be and shall operate as a release to the OWNER from all claims and all liability
to the CONTRACTOR other than claims in stated amounts as may be specifically excepted
by the CONTRACTOR for all things done or furnished in connection with the work under this
Contract and for every act and neglect of the OWNER and others relating to or arising out of
the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or
its sureties from any obligations under the Contract Documents or the Payment and
Performance Bonds.
ARTICLE 6 INTEREST
Not Applicable.
ARTICLE 7 CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
7.1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents,
work, site, locality, and all local conditions and laws and regulations that in any manner may
affect cost, progress, performance or furnishing of the work.
7.2 CONTRACTOR has studied carefully all reports of explorations and tests of subsurface
conditions and drawings of physical conditions which are identified in the Supplementary
Conditions as provided in Paragraph 4.02 of the General Conditions, and accepts the
determination set forth in Paragraph SC -4.02 of the Supplementary Conditions of the extent of
the technical data contained in such reports and drawings upon which CONTRACTOR is
entitled to rely.
7.3 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all such examinations, investigations, explorations, tests, reports and studies
(in addition to or to supplement those referred to in Paragraph 7.2 above) which pertain to the
subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost,
progress, performance or furnishing of the work as CONTRACTOR considers necessary for the
performance of furnishing of the work at the Contract Price, within the Contract Time and in
56
accordance with the other terms and conditions of the Contract Documents, including
specifically the provisions of Paragraph 4.02 of the General Conditions; and no additional
examinations, investigations, explorations, tests, reports, studies or similar information or data
are or will be required by CONTRACTOR for such purposes.
7.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing underground facilities at or contiguous to the site
and assumes responsibility for the accurate location of said underground facilities. No additional
examinations, investigations, explorations, tests, reports, studies or similar information or data
in respect of said underground facilities are or will be required by CONTRACTOR in order to
perform and furnish the work at the Contract Price, within the Contract Time and in accordance
with the other terms and conditions of the Contract Documents, including specifically the
provisions of Paragraph 4.04 of the General Conditions.
7.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports and studies with the terms and conditions of the
Contract Documents.
7.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that
he has discovered in the Contract Documents and the written resolution thereof by ENGINEER
is acceptable to CONTRACTOR.
ARTICLE 8 CONTRACT DOCUMENTS.
The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR
concerning the work consist of the following:
8.1 This Agreement (Section 00530).
8.2 Schedule of Subcontractors (Section 00431).
8.3 Certification Regarding Prohibition Against Contracting with Scrutinized Companies (Section
00432).
8.4 Disclosure of Relationships (Section 00452).
8.5 Sworn Statement under the Florida Trench Safety Act (Section 00454).
8.6 General Information Required of Bidders (Section 00456).
8.7 Public Construction Bond (Section 00600).
8.8 Notice of Award and Notice to Proceed (examples in Section 00800).
8.9 General Conditions (Section 00700).
8.10 Supplementary Conditions (Section 00800).
8.11 Documents/Specifications bearing the title "Roseland Elevated Storage Tank and Pump
Station / Bid No 2019-068"
8.12 Addenda numbers to inclusive.
8.13 CONTRACTOR'S Bid (Section 00310).
8.14 Specifications bearing the title "Roseland Elevated Storage Tank and Pump Station"
8.15 The following, which may be delivered or issued after the effective date of the Agreement and
are not attached hereto: All written amendments and other documents amending, modifying, or
supplementing the Contract Documents pursuant to Paragraphs 3.04 of the General Conditions.
There are no Contract Documents other than those listed above in this Article 8. The Contract
Documents may only be amended, modified or supplemented as provided in Paragraphs 3.04 of the
General Conditions.
57
ARTICLE 9 MISCELLANEOUS
9.1 Terms used in this Agreement which are defined in Article 1 of the General Conditions will have
the meanings indicated in the General Conditions.
9.2 It is agreed that the CONTRACTOR shall not assign, transfer, convey, or otherwise dispose of
the contract or its right, title, or interest in or to the same or any part thereof, or allow legal action
to be brought in its name for the benefit of others, without previous consent of the OWNER and
concurred to by the sureties. Any attempted assignment shall be void and may, at the option of
the OWNER be deemed an event of default hereunder. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agent of the OWNER who may be a
party hereto.
9.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal
representatives to the other party hereto, its partners, successors, assigns and legal
representatives in respect of all covenants, agreements and obligations contained in the
Contract Documents.
9.4 The CONTRACTOR shall be properly licensed to practice its trade or trades which are involved
in the completion of this Agreement and the work thereunder.
9.5 This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit
brought by either party against the other party or otherwise arising out of this agreement shall
be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States
District Court for the Southern District of Florida.
9.6 The CONTRACTOR shall indemnify and hold harmless the County, and its officers and
employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness, or
intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by
the CONTRACTOR in the performance of the construction contract.
9.7 Pledge of Credit. The CONTRACTOR shall not pledge the OWNER'S credit or make it a
guarantor of payment or surety for any Agreement, debt, obligation, judgment, lien or any
form of indebtedness. The CONTRACTOR further warrants and represents that it has no
obligation of indebtedness that would impair its ability to fulfill the terms of this Agreement.
9.8. Counterparts. This Agreement may be executed in one or more counterparts, but all such
counterparts, when duly executed, shall constitute one and the same Agreement.
9.9. Public Records. Indian River County is a public agency subject to Chapter 119, Florida
Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the
Contractor shall:
A. Keep and maintain public records required by the County to perform the service.
B. Upon request from the County's Custodian of Public Records, provide the County
with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in Chapter
119 or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
contractor does not transfer the records to the County.
D. Upon completion of the contract, transfer, at no cost, to the County all public records
in possession of the Contractor or keep and maintain public records required by the
County to perform the service. If the Contractor transfers all public records to the
County upon completion of the contract, the Contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public records
disclosure requirements. If the contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records storedelectronically must be provided to the
County, upon request from the Custodian of Public Records, in a format that is
compatible with the information technology systems of the County.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
(772) 226-1424
publicrecords(a)ircaov.com
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 32960
F. Failure of the Contractor to comply with these requirements shall be a material breach
of this Agreement.
This Agreement will be effective on , 2019 (the date the Contract is approved
by the Indian River County Board of County Commissioners, which is the Effective Date of the
Agreement).
59
INDIAN RIVER COUNTY
By:
, Chairman.
Jason E. Brown, County Administrator
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
CONTRACTOR:
0
Attest
(Contractor)
(CORPORATE SEAL)
By:
Dylan Reingold, County Attorney Address for giving .notices:
Jeffrey R. Smith, Clerk of Court and Comptroller
Attest:
Clerk of Court and Comptroller
(SEAL)
Designated Representative:
Name:
Title:
Contact Info:
License No.
(Where applicable)
Agent for service of process:
Designated Representative:
Name:
Title:
Address:
Phone:
Facsimile:
(If CONTRACTOR is a corporation or a
partnership, attach evidence of authority to sign.)
60
F-0
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: September 19, 2019
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Award of Bid# 2019067 —Roseland Elevated Storage Tank Water Transmission Main
BACKGROUND:
On May 1, 2018, the Board approved Amendment No. 1 to Work Order No. 13 with Kimley-Horn
and Associates for additional services related to the Roseland Elevated Tank Conversion (UCP
4136). The additional services included design for an alternate route for tank fill influent
watermain. The design was completed and bids solicited and accepted on behalf of the
Department of Utility Services as detailed below.
BID RESULTS:
Advertising Date: July 11, 2019
Bid Opening Date: August 7, 2019
Broadcast to: 331 Vendors
Bid Documents Downloaded by: 17
Replies: 2 Vendors
Firm Location Total Bid Price
TLC Diversified, Inc. Palmetto $298,000
Florida Drilling Corporation West Palm Beach $352,000
ANALYSIS:
The engineer's opinion of probable cost for the project was $270,000. Kimley-Horn reviewed the
submitted bids and contacted references provided by TLC Diversified, Inc. The Department of
Utility Services has recommended award to TLC Diversified as the lowest, responsive and
responsible bidder.
61
SOURCE OF FUNDS:
Funding in the amount of $298,000 will be made available in the Roseland Tank Retrofit (471-
169000-17517) account in the operating fund. Operating fund revenues are generated through
water and sewer sales.
RECOMMENDATION:
Staff recommends that the Board award Bid 2019067 to TLC Diversified, Inc., approve the sample
agreement and authorize the Chairman to execute said agreement after the County Attorney has
approved the agreement as to form and legal sufficiency, and receipt and approval of the required
public construction bond and insurance.
Attachment:
Sample Agreement
62
SECTION 00530 — EJCDC STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE
Roseland Elevated Storage Tank Water Transmission Main
THIS AGREEMENT ("Agreement" or "Contract"), dated the day of in the year
2019 by and between Indian River County, a political subdivision of the State of Florida (hereinafter
called OWNER) and .(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as
follows:
ARTICLE 1 WORK
CONTRACTOR as an independent contractor and not as an employee shall furnish and
complete all of the necessary labor, material, and equipment to perform the work as specified
or indicated in the Contract Documents and per FDEP, Indian County Department of Utility
Services (IRCDUS) and County Engineering Department standards. The work is generally
described as follows:
Construction of a new potable water transmission main and modifications to the existing
potable water distribution system at the Roseland Elevated Storage Tank (EST) site. Work
includes, but is not limited to, modifications to the existing water mains, construction of a
12 -inch water transmission main to the Roseland EST and pump station (by others), site
work, appurtenances and all other improvements as shown on the contract plans
necessary to make a fully functional and complete working system.
The Contractor shall submit a Traffic Control Plan to the County Traffic Engineering
Division a minimum of 72 hours prior to construction and notify County Traffic Engineering
a minimum of 24 hours before any lane closures. A temporary access plan shall be
provided indicating how local traffic will be maintained if the existing road is removed and
reconstructed. Stand mounted Advance Construction signing shall be installed in
accordance with FDOT Index 602. One lane closures shall be in accordance with FDOT
Index 603. When any work encroaches the area between the centerline and two (2) feet
outside the edge of pavement, traffic shall be restricted to a single lane.
ARTICLE 2 ENGINEER
The Roseland Elevated Storage Tank Water Transmission Main has been designed by Kimley-Horn
and Associates, hereinafter called ENGINEER, and who is to act as OWNER'S representative, assume
all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract
Documents in connection with completion of the work in accordance with the Contract Documents.
ARTICLE 3 CONTRACT TIME
3.1 The CONTRACTOR shall be substantially completed with the following timeframe
(a) Within 15 calendar days from effective date of Notice to Proceed, Contractor shall
complete the following tasks:
Obtain all necessary permits.
63
2. Receive approved shop drawings for all materials and equipment to be
utilized on the job.
3. Perform all photographic recording and documentation of conditions prior to
construction.
4. Locate all existing utilities in the area of work.
5. Submit and secure approval of shop drawings.
6. Mobilize all labor, equipment, and materials.
7. Deliver and store all equipment and materials to the job site.
8. Notify all utilities and other affected parties prior to initiating construction.
(b) From 16 calendar days to 60 calendar days from the effective date of Notice to
Proceed, the CONTRACTOR shall complete the following tasks:
1. Install all pipe and appurtenant items.
2. Perform all testing.
3. Restore all disturbed areas to their pre -construction condition.
4. Correct all deficiencies noted by Engineer.
Completion of all tasks outlined above (i.e., Subparagraphs a) and b) constitutes Substantial
Completion.
(c) From 61 calendar days to 90 calendar days from the effective date of Notice
to Proceed, the CONTRACTOR shall complete the following tasks:
1. Clean up project area.
2. Remove all equipment and material from project site.
3. Perform contract closeout procedures.
3.2 Completion of all tasks outlined above (i.e., Subparagraphs a, b, and c) constitute
Final Completion.
3.3 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence
of this Agreement and that OWNER will suffer financial loss if the work is not completed within
the times specified in Paragraph 3.1 above, plus any extensions thereof allowed in accordance
with Article 12 of the General Conditions. They also recognize the delays, expense and
difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the
work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and
CONTRACTOR agree that as liquidated damages for delay (but not as a penalty)
CONTRACTOR shall pay OWNER four -hundred and fifty dollars ($450.00) for each day that
expires after the time specified in Paragraph 3.1 for Substantial Completion, if CONTRACTOR
shall neglect, refuse or fail to complete the remaining work within the Contract Time or any
proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER four -hundred
and fifty dollars ($450.00) for each day that expires after the time specified in Paragraphs 3.1
and 3.2 for completion and readiness for final payment.
3.3.1 The CONTRACTOR and OWNER agree that OWNER is authorized to deduct
all or any portion of the above -stated liquidated damages due to the Owner from
payments due to the Contractor; or, in the alternative, all or any portion of the
above -stated liquidated damages may be collected from the Contractor or its
Surety or Sureties. These provisions for liquidated damages shall not prevent
64
the OWNER, in case of the CONTRACTOR's default, from terminating the
Contractor's right to proceed as provided in this AGREEMENT.
3.3.2 In addition to the above -stated liquidated damages, the CONTRACTOR shall be
responsible for reimbursing OWNER to third party consultants in administering
the Project beyond the Final Completion date specified in this Agreement, or
beyond an approved extension of time granted to CONTRACTOR, whichever
date is later.
ARTICLE 4 CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for completion of the work in accordance with the Contract
Documents in current funds in the amount of $
ARTICLE 5 PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General
Conditions. Applications for Payment will be processed by ENGINEER as provided in the General
Conditions and the Contract Documents.
5.1 Progress Payments. The OWNER shall make progress payments to the CONTRACTOR on the
basis of the approved partial payment request as recommended by ENGINEER in accordance
with the provisions of the Local Government Prompt Payment Act, Florida Statutes section
218.70 ET. seq. The OWNER shall retain ten percent (10%) of the payment amounts due to the
CONTRACTOR until fifty percent (50%) completion of the work. After fifty percent (50%)
completion of the work is attained as certified to OWNER by ENGINEER in writing, OWNER
shall retain five percent (5%) of the payment amount due to CONTRACTOR until final
completion and acceptance of all work to be performed by CONTRACTOR under the Contract
Documents. Pursuant to Florida Statutes section 218.735(8) (b), fifty percent (50%) completion
means the point at which the County as OWNER has expended fifty percent (50%) of the total
cost of the construction services work purchased under the Contract Documents, together with
all costs associated with existing change orders and other additions or modifications to the
construction services work provided under the Contract Documents.
5.2 Pay Requests. Each request for a progress payment shall be submitted on the application for
payment form supplied by OWNER and the application for payment shall contain the
CONTRACTOR's certification. All progress payments will be on the basis of progress of the
work measured by the schedule of values established, or in the case of unit price work based
on the number of units completed. After fifty percent (50%) completion, and pursuant to Florida
Statutes section 218.735(8)(d), the CONTRACTOR may submit a pay request to the County as
OWNER for up to one half (1/2) of the retainage held by the County as OWNER, and the County
as OWNER shall promptly make payment to the CONTRACTOR unless such amounts are the
subject of a good faith dispute; the subject of a claim pursuant to Florida Statutes section 255.05;
or otherwise the subject of a claim or demand by the County as OWNER or the CONTRACTOR.
The CONTRACTOR acknowledges that where such retainage is attributable to the labor,
services, or materials supplied by one or more subcontractors or suppliers, the Contractor shall
timely remit payment of such retainage to those subcontractors and suppliers. Pursuant to
Florida Statutes section 218.735(8) (c) , CONTRACTOR further acknowledges and agrees that:
1) the County as OWNER shall receive immediate written notice of all decisions made by
CONTRACTOR to withhold retainage on any subcontractor at greater than five percent (5%)
after fifty percent (50%) completion; and 2) CONTRACTOR will not seek release from the
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County as OWNER of the withheld retainage until the final pay request.
5.3 Paragraphs 5.1 and 5.2 do not apply to construction services work purchased by the County as
OWNER which are paid for, in whole or in part, with federal funds and are subject to federal
grantor laws and regulations or requirements that are contrary to any provision of the Local
Government Prompt Payment Act. In such event, payment and retainage provisions shall be
governed by the applicable grant requirements and guidelines.
5.4 ACCEPTANCE AND FINAL PAYMENT: Upon receipt of written notice that the work is ready
for final inspection and acceptance, the ENGINEER will promptly make such inspection and
when the ENGINEER finds the work acceptable under the terms of the Contract and the
Contract fully performed, the ENGINEER will promptly issue a final completion certificate
stating that the work provided for in this Contract has been completed, and acceptance by
the OWNER under the terms and the conditions thereof is recommended and the entire
balance found to be due the CONTRACTOR, will be paid to the CONTRACTOR by the
OWNER following County Commission approval of the final Contract payment.
5.5 Acceptance of Final Payment as Release. The acceptance by the CONTRACTOR of final
payment shall be and shall operate as a release to the OWNER from all claims and all liability
to the CONTRACTOR other than claims in stated amounts as may be specifically excepted
by the CONTRACTOR for all things done or furnished in connection with the work under this
Contract and for every act and neglect of the OWNER and others relating to or arising out of
the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or
its sureties from any obligations under the Contract Documents or the Payment and
Performance Bonds.
ARTICLE 6 INTEREST
Not Applicable.
ARTICLE 7 CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
7.1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents,
work, site, locality, and all local conditions and laws and regulations that in any manner may
affect cost, progress, performance or furnishing of the work.
7.2 CONTRACTOR has studied carefully all reports of explorations and tests of subsurface
conditions and drawings of physical conditions which are identified in the Supplementary
Conditions as provided in Paragraph 4.02 of the General Conditions, and accepts the
determination set forth in Paragraph SC -4.02 of the Supplementary Conditions of the extent of
the technical data contained in such reports and drawings upon which CONTRACTOR is
entitled to rely.
7.3 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all such examinations, investigations, explorations, tests, reports and studies
(in addition to or to supplement those referred to in Paragraph 7.2 above) which pertain to the
subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost,
66
progress, performance or furnishing of the work as CONTRACTOR considers necessary for the
performance of furnishing of the work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents, including
specifically the provisions of Paragraph 4.02 of the General Conditions; and no additional
examinations, investigations, explorations, tests, reports, studies or similar information or data
are or will be required by CONTRACTOR for such purposes.
7.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing underground facilities at or contiguous to the site
and assumes responsibility for the accurate location of said underground facilities. No additional
examinations, investigations, explorations, tests, reports, studies or similar information or data
in respect of said underground facilities are or will be required by CONTRACTOR in order to
perform and furnish the work at the Contract Price, within the Contract Time and in accordance
with the other terms and conditions of the Contract Documents, including specifically the
provisions of Paragraph 4.04 of the General Conditions.
7.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports and studies with the terms and conditions of the
Contract Documents.
7.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that
he has discovered in the Contract Documents and the written resolution thereof by ENGINEER
is acceptable to CONTRACTOR.
ARTICLE 8 CONTRACT DOCUMENTS.
The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR
concerning the work consist of the following:
8.1 This Agreement (Section 00530).
8.2 Schedule of Subcontractors (Section 00431).
8.3 Certification Regarding Prohibition Against Contracting with Scrutinized Companies (Section
00432).
8.4 Disclosure of Relationships (Section 00452).
8.5 Sworn Statement under the Florida Trench Safety Act (Section 00454).
8.6 General Information Required of Bidders (Section 00456).
8.7 Public Construction Bond (Section 00600).
8.8 Notice of Award and Notice to Proceed (examples in Section 00800).
8.9 General Conditions (Section 00700).
8.10 Supplementary Conditions (Section 00800).
8.11 Documents/Specifications bearing the title "Roseland Elevated Storage Tank Water
Transmission Main / Bid No 2019-067"
8.12 Addenda numbers to inclusive.
8.13 CONTRACTOR'S Bid (Section 00310).
8.14 Specifications bearing the title "Roseland Elevated Storage Tank Water Transmission
Main"
8.15 The following, which may be delivered or issued after the effective date of the Agreement and
are not attached hereto: All written amendments and other documents amending, modifying, or
supplementing the Contract Documents pursuant to Paragraphs 3.04 of the General Conditions.
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There are no Contract Documents other than those listed above in this Article 8. The Contract
Documents may only be amended, modified or supplemented as provided in Paragraphs 3.04 of the
General Conditions.
ARTICLE 9 MISCELLANEOUS
9.1 Terms used in this Agreement which are defined in Article 1 of the General Conditions will have
the meanings indicated in the General Conditions.
9.2 It is agreed that the CONTRACTOR shall not assign, transfer, convey, or otherwise dispose of
the contract or its right, title, or interest in or to the same or any part thereof, or allow legal action
to be brought in its name for the benefit of others, without previous consent of the OWNER and
concurred to by the sureties. Any attempted assignment shall be void and may, at the option of
the OWNER be deemed an event of default hereunder. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agent of the OWNER who may be a
party hereto.
9.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal
representatives to the other party hereto, its partners, successors, assigns and legal
representatives in respect of all covenants, agreements and obligations contained in the
Contract Documents.
9.4 The CONTRACTOR shall be properly licensed to practice its trade or trades which are involved
in the completion of this Agreement and the work thereunder.
9.5 This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit
brought by either party against the other party or otherwise arising out of this agreement shall
be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States
District Court for the Southern District of Florida.
9.6 The CONTRACTOR shall indemnify and hold harmless the County, and its officers and
employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness, or
intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by
the CONTRACTOR in the performance of the construction contract.
9.7 Pledge of Credit. The CONTRACTOR shall not pledge the OWNER'S credit or make it a
guarantor of payment or surety for any Agreement, debt, obligation, judgment, lien or any
form of indebtedness. The CONTRACTOR further warrants and represents that it has no
obligation of indebtedness that would impair its ability to fulfill the terms of this Agreement.
9.8. Counterparts. This Agreement may be executed in one or more counterparts, but all such
counterparts, when duly executed, shall constitute one and the same Agreement.
9.9. Public Records. Indian River County is a public agency subject to Chapter 119, Florida
Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the
Contractor shall:
A. Keep and maintain public records required by the County to perform the service.
B. Upon request from the County's Custodian of Public Records, provide the
County with a copy of the requested records or allow the records to be inspected or
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copied within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119 or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
contractor does not transfer the records to the County.
D. Upon completion of the contract, transfer, at no cost, to the County all public records
in possession of the Contractor or keep and maintain public records required by the
County to perform the service. If the Contractor transfers all public records to the
County upon completion of the contract, the Contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public records
disclosure requirements. If the contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the
County, upon request from the Custodian of Public Records, in a format that is
compatible with the information technology systems of the County.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
(772) 226-1424
publicrecords(a-ircgov.com
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 32960
F. Failure of the Contractor to comply with these requirements shall be a material breach
of this Agreement.
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This Agreement will be effective on , 2019 (the date the Contract is approved
by the Indian River County Board of County Commissioners, which is the Effective Date of the
Agreement).
OWNER: CONTRACTOR:
INDIAN RIVER COUNTY
0
By:
Chairman (Contractor)
By: (CORPORATE SEAL)
Jason E. Brown, County Administrator
Attest
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
By:
Dylan Reingold, County Attorney Address for giving notices:
Jeffrey R. Smith, Clerk of Court and Comptroller
Attest:
Clerk of Court and Comptroller
(SEAL)
Designated Representative:
Name:
Title:
Contact Info:
License No.
(Where applicable)
Agent for service of process:
Designated Representative:
Name:
Title:
Address:
Phone:
Facsimile:
(If CONTRACTOR is a corporation or a
partnership, attach evidence of authority to sign.)
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CONSENT AGENDA
Indian River County 0
Inter -Office Memorandum
Office of Management and Budget
TO: Members of the Board of County Commissioners
DATE: September 23, 2019
SUBJECT: Municipal Advisory Agreement — Termination of Masterson Advisors LLC and
Request to Approve Agreement with Hilltop Securities Inc.
FROM: Kristin Daniels - Director, Management & Budget
Description and Conditions
On December 18, 2018, the Board of County Commissioners approved an agreement with
Masterson Advisors LLC to provide financial advisory services for the County. This agreement
was for an initial term of five (5) years, with ten (10) one-year renewals. Per Section 6 of the
agreement, if for any reason, personnel assigned is changed or replaced, the County has the
right to immediately terminate the agreement. Due to the unfortunate passing of Managing
Director Edward D. Stull, Jr., it is requested that the current agreement with Masterson Advisors
LLC be terminated, and a new agreement with Hilltop Securities Inc. be awarded. Staff has
worked with Director Joel Tindal of Hilltop Securities on past debt issuances, as Hilltop
Securities is the successor to First Southwest, the County's Municipal Advisor at that time. Staff
recommends that the Board of County Commissioners approve a new agreement with Hilltop
Securities Inc. Following the same terms as the prior agreement, the initial term would be five
(5) years, with ten (10) one-year renewals.
Funding
The cost of services under the proposed agreement is unchanged from the prior agreement.
Transaction fees under the agreement are shown in the table below. These costs are typically
paid from the proceeds of the bond issue upon closing of the transaction. The contract also
provides for additional services on an as -needed basis at an hourly rate. It should be noted that
the County has not been charged these fees during the term of the prior agreement.
Debt Transaction Fee
$1.20 per $1,000
for the first
$20,000,000 of debt instruments, plus
$0.75 per $1,000
for amounts
greater than $20,000,000 of debt
instruments
Minimum $15,000 per transaction
Recommendation
Staff recommends that the Board of County Commissioners terminate the agreement with
Masterson Advisors LLC and approve the agreement with Hilltop Securities Inc.
Attachment
Municipal Advisory Agreement
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This Municipal Advisory Agreement (the "Agreement") is made and entered into
by and between Indian River County, Florida (the "Issuer" or the "County') and Hilltop
Securities Inc. ("HilltopSecurities" or "Contractor") effective as of October 1, 2019.
WITNESSETH:
WHEREAS, the Issuer will have under consideration from time to time the
authorization and issuance of indebtedness in amounts and forms which cannot presently
be determined and, in connection with the authorization, sale, issuance and delivery of
such indebtedness, Issuer desires to retain an independent municipal advisor; and
WHEREAS, the Issuer desires to obtain the professional services of
HilltopSecurities to advise the Issuer regarding the issuance and sale of certain evidences
of indebtedness or debt obligations that may be authorized and issued or otherwise
created or assumed by the Issuer (hereinafter referred to collectively as the "Debt
Instruments") from time to time during the period in which this Agreement shall be effective;
and
WHEREAS, HilltopSecurities is willing to provide its professional services and
its facilities as a municipal advisor in connection with all programs of financing as may
be considered and authorized by Issuer during the period in which thisAgreement shall
be effective.
NOW, THEREFORE, the Issuer and HilltopSecurities, in consideration of the
mutual covenants and agreements herein contained and other good and valuable
consideration, dohereby agree as follows:
Section 1. Description of Services. Upon the request of an authorized representative
of the Issuer, HilltopSecurities agrees to perform the municipal advisory services stated in
the following provisions of this Section I; and for having rendered such services, the Issuer
agrees to pay to HilltopSecurities the compensation as provided in Section 5 hereof.
A. Financial Planning. At the direction of Issuer, HilltopSecurities shall:
1. Survey and Analysis. Conduct a survey of the financial resources of the
Issuer to determine the extent of its capacity to authorize, issue and service
any Debt Instruments contemplated. This survey will include an analysis of
any existing debt structure as compared with the existing and projected
sources of revenues which may be pledged to secure payment of debt
service and, where appropriate, will include a study of the trend of the
assessed valuation, taxing power and present and future taxing
72
requirements of the Issuer. In the event revenues of existing or projected
facilities operated by the Issuer are to be pledged to repayment of the
Debt Instruments then under consideration, the survey will take into
account any outstanding indebtedness payable from the revenues
thereof, additional revenues to be available from any proposed rate
increases and additional revenues, as projected by consulting engineers
employed by the Issuer, resulting from improvements to be financed by
the Debt Instruments under consideration.
2. Future Financings. Consider and analyze future financing needs as
projected by the Issuer's staff and consulting engineers or other experts,
if any, employed by the Issuer.
3. Recommendations for Debt Instruments. On the basis of the
information developed by the survey described above, and other
information and experience available, submit to the Issuer
recommendations regarding the Debt Instruments under consideration,
including such elements as the date of issue, interest payment dates,
schedule of principal maturities, options of prior payment, security
provisions, and such other provisions as may be appropriate in order to
make the issue attractive to investors while achieving the objectives of
the Issuer. All recommendations will be consistent with the goal of
designing the Debt Instruments to be sold on terms which are
advantageous to the Issuer, including the lowest interest cost consistent
with all other considerations.
4. Market Information. Advise the Issuer of our interpretation of current
bond market conditions, other related forthcoming bond issues and
general information, with economic data, which might normally be
expected to influence interest rates or bidding conditions so that the date
of sale of the Debt Instruments may be set at a favorable time.
5. Elections. In the event it is necessary to hold an election to authorize the
Debt Instruments then under consideration, HilltopSecurities will assist in
coordinating the assembly of such data as may be required for the
preparation of necessary petitions, orders, resolutions, ordinances,
notices and certificates in connection with the election, including
assistance in the transmission of such data to a firm of municipal bond
attorneys ("Bond Counsel") retained by the Issuer.
B. Debt Management and Financial Implementation. At the direction of
Issuer, HilltopSecurities shall:
1. Method of Sale. Evaluate the particular financing being contemplated,
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giving consideration to the complexity, market acceptance, rating, size and
structure in order to make a recommendation as to an appropriate
method of sale, and:
a. If the Debt Instruments are to be sold by an advertised
competitive sale, HilltopSecuritieswill:
i. Supervise the sale of the Debt Instruments;
iii. Disseminate information to prospective bidders, organize
such informational meetings as may be necessary, and
facilitate prospective bidders'. efforts in making timely
submission of proper bids;
iii. Assist the staff of the Issuer in coordinating the receipt of bids,
the safekeeping of good faith checks and the tabulation and
comparison of submitted bids; and
iv. Advise the Issuer regarding the best bid and provide advice
regarding acceptance or rejection of the bids.
b. If the Debt Instruments are to be sold by negotiated sale,
HilltopSecurities will:
L Recommend for Issuer's final approval and acceptance one or
more investment banking firms as managers of an
underwriting syndicate for the purpose of negotiating the
purchase of the Debt Instruments.
ii. Cooperate with and assist any selected managing
underwriter and their counsel in connection with their efforts
to prepare any Official Statement or Offering Memorandum.
HilltopSecurities will cooperate with and assist the
underwriters in the preparation of a bond purchase contract,
an underwriters' agreement and other related documents.
The costs incurred in such efforts, including the printing of the
documents, will be paid in accordance with the terms of the
Issuer's agreement with the underwriters, but shall not be or
74
become an obligation of HilltopSecurities except to the
extent specifically provided otherwise in this Agreement or
assumed in writing by HilltopSecurities.
iii. Assist the staff of the Issuer in the safekeeping of any good
faith checks, to the extent there are any such, and provide a
cost comparison, for both expenses and interest which are
suggested by the underwriters, to the then current market.
iv. Advise the Issuer as to the fairness of the price offered by
the underwriters.
2. Offering Documents. Coordinate the preparation of the notice of sale and
bidding instructions, official statement, official bid form and such other
documents as may be required and submit all such documents to the Issuer
for examination, approval and certification. After such examination, approval
and certification HilltopSecurities shall provide the Issuer with a supply of
all such documents sufficient to its needs and distribute by mail or, where
appropriate, by electronic delivery, sets of the same to prospective
purchasers of the Debt Instruments. Also, HilltopSecurities shall provide
copies of the final Official Statement to the purchaser of the Debt
Instruments in accordance with the Notice of Sale and Bidding Instructions.
3. Credit Ratings. Make recommendations to the Issuer as to the advisability
of obtaining a credit rating, or ratings, for the Debt Instruments and, when
directed by the Issuer, coordinate the preparation of such information as
may be appropriate for submission to the rating agency, or agencies. In those
cases where the advisability of personal presentation of information to the
rating agency, or agencies, may be indicated, HilltopSecurities will arrange for
such personal presentations, utilizing such composition of representatives
from the Issuer as may be finally approved or directed by the Issuer.
4. Trustee, Paying Agent, Registrar. Upon request, counsel with the Issuer
in the selection of a Trustee and/or Paying Agent/Registrar for the Debt
Instruments and assist in the negotiation of agreements pertinent to these
services and the fees incidentthereto.
5. Financial Publications. When appropriate, advise financial publications of
the forthcoming sale of the Debt Instruments and provide them with all
pertinent information.
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6. Consultants. After consulting with and receiving directions from the Issuer,
arrange for such reports and opinions of recognized independent
consultants as may be appropriate. for the successful marketing of the Debt
Instruments.
7. Auditors. In the event formal verification by an independent auditor of any
calculations incident to the Debt Instruments is required, make
arrangements for such services.
8. Issuer Meetings. Attend meetings of the governing body of the Issuer, its
staff, representatives or committees as requested at all times when .
HilltopSecurities may be of assistance or service and the subject of
financing is to be discussed.
9. Printing. To the extent authorized by the Issuer, coordinate all work incident
to printing of the offering documents and the Debt Instruments.
10. Bond Counsel. Maintain liaison with Bond Counsel in the preparation of
all legal documents pertaining to the authorization, sale and issuance of
the Debt Instruments.
11.Changes in Laws. Provide to the Issuer copies of proposed or enacted
changes in federal and state laws, rules and regulations having, or expected
to have, a significant effect on the municipal bond market of which
HilltopSecurities becomes aware in the ordinary course of its business, it
being understood that HilltopSecurities does not and may not act as an
attorney for, or provide legal advice or services to, the Issuer.
12. Delivery of Debt Instruments. As soon as a bid for the Debt Instruments
is accepted by the Issuer, coordinate the efforts of all concerned to the
end that the Debt Instruments may be delivered and paid for as
expeditiously as possible and assist the Issuer in the preparation or
verification of final closing figures incident to the delivery of the Debt
Instruments.
13.Debt Service Schedule; Authorizing Resolution. After the closing of
the sale and delivery of the Debt Instruments, deliver to the Issuer a
schedule of annual debt service requirements for the Debt Instruments
and, in coordination with Bond Counsel, assure that the paying
agent/registrar and/or trustee has been provided with a copy of the
authorizing ordinance, order orresolution.
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Section 2. Other Available Services. In addition to the services set forth and
described in Section I herein above, HilltopSecurities agrees to make available to
Issuer the following services, when so requested by the Issuer and subject to the
agreement by Issuer and HilltopSecurities regarding the compensation, if any, to be
paid for such services, it being understood and agreed that the services set forth in
this Section II shall require further agreement as to the compensation to be received
by HilltopSecurities for such services:
A. Exercising Calls and Refunding. Provide advice and assistance with regard to
exercising any call and/or refunding of any outstanding Debt Instruments.
B. Capital Improvements Programs. Provide advice and assistance in the
development of any capital improvements programs of the Issuer.
C. Long -Range Planning. Provide advice and assistance in the development of
other long-range financing plans of the Issuer.
D. Post -Sale Services. Subsequent to the sale and delivery of Debt Instruments,
review the transaction and transaction documentation with legal counsel for the
Issuer, Bond Counsel, auditors and other experts and consultants retained by the
Issuer and assist in developing appropriate responses to legal processes, audit
procedures, inquiries, internal reviews and similar matters.
Section 3. Term of Agreement. This Agreement shall become effective as of October
1, 2019 and, unless sooner terminated by either party pursuant to the terms of this
Agreement, shall remain in effect thereafter for a period of five (5) years from such date.
Unless HilltopSecurities or the Issuer shall notify the other party in writing at least
forty-five (45) days in advance of the applicable anniversary date that this Agreement will
not be renewed, this Agreement will be automatically renewed on the fifth anniversary of
the date hereof for an additional one (1) year period, and thereafter will be automatically
renewed on each anniversary date for successive one (1) year periods, for a maximum
term, including all renewals, of ten (10) years.
Section 4. Termination, This Agreement may be terminated with or without cause by
the Issuer or HilltopSecurities upon the giving of at least forty-five (45) days prior written
notice to the other party of its intention to terminate, specifying in such notice the effective
date of such termination. In the event of such termination, it is understood and agreed
that only the amounts due HilltopSecurities for services provided and expenses incurred
to the date of termination will be due and payable. No penalty will be assessed for
termination of thisAgreement
TERMINIATION IN REGARDS TO F.S. 287.135: Contractor certifies that it and those
related entities of respondent as defined by Florida law are not on the Scrutinized
Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida
Statutes, and are not engaged in a boycott of Israel. In addition, if this agreement is for
goods or services of one million dollars or more, Contractor certifies that it and those
77
related entities of respondent as defined above by Florida law are not on the Scrutinized
Companies with Activities in Sudan List or the Scrutinized Companies with Activities in
the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida
Statutes and are not engaged in business operations in Cuba or Syria.
County may terminate this Contract if Contractor is found to have submitted
a false certification as provided under section 287.135(5), Florida Statutes, been placed
on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies
with Activities in the Iran Petroleum Energy Sector List, or been engaged in business
operations in Cuba or Syria, as defined by section 287.135, Florida Statutes.
County may terminate this Contract if Contractor, including all wholly owned
subsidiaries, majority-owned subsidiaries, and parent companies that exist for the
purpose of making profit, is found to have been placed on the Scrutinized Companies
that Boycott Israel List or is engaged in a boycott of Israel as set forth in section 215.4725,
Florida. Statutes.
Section 5. Compensation and Expense Reimbursement. The fees due to
HilltopSecurities for the services setforth and described in Section I of this Agreement
with respect to each issuance of Debt Instruments during the term of this Agreement
shall be calculated in accordance with the schedule set forth on Appendix A attached
hereto. Unless specifically provided otherwise on Appendix A or in a separate written
agreement between Issuer and HilltopSecurities such fees, togetherwith any other fees
as may have been mutually agreed upon and all expenses for which HilltopSecurities
is entitled to reimbursement, shall become due and payable concurrently with the
delivery of the Debt Instruments to the purchaser.
Section 6. Personnel, Joel Tindal, Director, will be assigned to work with County as
Municipal advisor. If, for any reason, personnel assigned is changed or replaced, the
County has the right to immediately terminate this Agreement. The County has the right
to approve, disapprove, or request, for any reason, HilltopSecurities to replace any
personnel assigned by HilltopSecurities to the account. Should the County make such a
request, HilltopSecurities shall promptly suggest a substitute until a satisfactory substitute
is selected.
Section 7. Indemnification. To the fullest extent permitted by law, HilltopSecurities
shall indemnify and hold harmless the County, its commissioners, officers, and
employees from liabilities, damages, losses and costs including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness, or
intentional wrongful conduct of HilltopSecurities and other persons employed or
utilized by HilltopSecurities in the performance of this Agreement.
Section 8. Insurance. HilltopSecurities shall not commence to perform the Services
or Additional Services under this Agreement until it has obtained all of the insurance
WE
required under this Agreement and such certificatesof insurance have been approved
by the County's Risk Manager. A certificate of insurance shall be provided to the
County's Risk Manager for review and approval ten days prior to commencement of any
work under this Agreement. The insurance company musthave a rating by AM. Best
Company of at least A: V. Such certificates of insurance or an endorsement provided
by HilltopSecurities must state that the County will be given thirty days' prior written
notice prior to cancellation or material change in coverage The County shall be named
as an additional insured on all policies except workers' compensation and professional
liability., HilltopSecurities shall procure and maintain, for the duration of this Agreement,
the minimum insurance coverage as set forth herein, and the cost of such insurance
shall be included in HilltopSecurities fee.
A. Workers Compensation and Employers Liability: Workers Compensation
limits as required by the State of Florida and employers Liability limits of
$500,000.00 disease (policy limit) and $100,000 disease (each employee).
B. Commercial General Liability: Minimum combined single limit of $500,000
per occurrence for bodily injury and property damage. This is to include
premises/operations, products/completed operations, contractual liability and
independent contractors' coverage.
C. Business Auto Liability: Minimum combined single limit of $500,000 per
occurrence for bodily injury and property damage. This is to include owned, hired,
and non -owned autos.
D. Professional liability: Minimum limit of $1,000,000per occurrence.
The County, through its Risk Manager, reserves the right to periodically review any and
all policies of insurance and reasonably adjust the limits of coverage required
hereunder, from time to time throughout the term of this Agreement. In such event, the
County shall provide HilltopSecurities with separate written notice of such adjusted
limits and HilltopSecurities shall comply within thirty days of receipt thereof., The
failure of HilltopSecurities to provide such additional coverage shall constitute a
default by HilltopSecurities and shall be grounds for termination of this Agreement by
the County.
Section 9. Miscellaneous.
A.. Background Recitals. The Background recitals are true and correct and form a
material part of this Agreement
B. County Designee. The County Administrator is hereby designed as the
representative of the County. All work performed by HilltopSecurities pursuantto
this Agreement shall be by the direction of the County acting through the County
Administrator or his or her designee.
C. Independent Contractor. It is specifically acknowledged and agreed by the
parties hereto that HilltopSecurities is and shall be, in the performance of all
79
Services and activities under this Agreement, an independent contractor, and
not an employee, agent or servant of the County. All persons engaged in any
of the Services performed pursuant to this Agreement shall at all times, and
in all places, be subject to HilltopSecurities' sole discretion, supervision, and
control. HilltopSecurities shall exercise control over the means and manner
in which HilltopSecurities and its employees perform the Services, and in all
respects HilltopSecurities' relationship and the relationship of its employees to
the County shall be that of an independent contractor performing solely under
the terms of the Agreement and not as employees, agents, or servants of the
County.
D. Governing Law; Venue; Attorney Fees. This Agreement shall be construed,
governed and interpreted according to the laws of the State of Florida. Venue for
any lawsuit brought by either party against the other party or arising out of this
Agreement shall be in Indian River County, Florida or, in the event of federal
jurisdiction, in the United States District Court for the Southern District of Florida.
Each party shall bear its own attorney fees in any dispute arising under this
Agreement
E. Remedies; No Waiver. All remedies provided in this Agreement shall be
deemed cumulative and additional, and not in lieu or exclusive of each other
or of any other remedy available to either party, at law, or in equity. Each right,
power, remedy of the parties provided in this Agreement shall be cumulative
and concurrent and shall be in addition to every other right, power or remedy
provided for in this Agreement or now or hereafter existing at law or in equity or
by statute or otherwise. The failure of either party to enforce any provision of this
Agreement, or the waiver thereof, in any specific instance by either party shall
not be construed as a general waiver or relinquishment on its part of such
provision in any other instance, and such provision shall nevertheless remain in
full force andeffect.
F. Severability. If any term or provision of this Agreement, or the application thereof
to any person or circumstance shall, to any extent, be held invalid or unenforceable
for the remainder of this Agreement, then the application of such term or provision
to persons or circumstances other than those as to which it is held invalid or
unenforceable shall not be affected, and every other term and provision of this
Agreement shall be deemed valid and enforceable to the extent permitted by law.
G. Availability of Funds. The obligations of the County under this Agreement
are subject to the availability of funds lawfully appropriated for its purpose by
the Board of County Commissioners of Indian River County.
H. No Pledge of Credit. HilltopSecurities shall not pledge the County's credit or
make it a guarantor of payment or surety for any contract, debt, obligation,
judgment, lien or any form of indebtedness.
:I
I. Public Records Compliance.
a. Indian River County is a public agency subject to Chapter 119, Florida
Statutes. HilltopSecurities shall comply with Florida's Public Records
Law. Specifically, HilltopSecurities shall:
i. Keep and maintain public records that ordinarily and necessarily
would be required by the County in order to perform the service.
ii. Upon request from the County's Custodian of Public Records, provide
the County with a copy of the requested records or allow the records
to be inspected or copied within a reasonable time at a cost that does
not exceed the cost provided.in Chapter 119 or as otherwise provided
by law.
iii. Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the
contractor does not transfer the records to the County.
iv. Upon completion of the contract, transfer, at no cost, to the County all
public records in possession of the Contractor or keep and maintain
public records required by the County to perform the service. If the
Contractor transfers all public records to the County upon completion
of the contract, the Contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public
records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract, the
Contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the
County, upon request from the Custodian of Public Records, in a
format that is compatible with the information technology systems of
the County.
b. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT:
(772) 226-1424
publicrecords@ircgov.com
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 32960
81
c. Failure of HilltopSecurities to comply with these requirements shall
be a material breach of this Agreement.
J. Notices. Any notice, request, demand, consent, approval, or other
communication required or permitted by this Agreement shall be given or
made in writing and shall be served, as elected by the party giving such notice,
by any of the following methods: (a) Hand delivery to the other party; (b)
Delivery by commercial overnight courier service; or (c) Mailed by registered
or certified mail (postage prepaid), return receipt requested at the addresses
of the parties shown below:
If to County:
County Administrator
Indian River County
1801 27th Street
Vero Beach, Florida 32960
If to HilltopSecurities:
Joel Tindal
Director
Hilltop Securities Inc.
450 South Orange Avenue, Suite 460
Orlando, FL 32801
Notices shall be effective when received at the address as specified above.
Either party may change its address, for purposes of this section, by written
notice to the other party given in accordance with the provisions of thissection.
K. Survival. Except as otherwise expressly provided herein, each obligation in
this Agreement to be performed by HilltopSecurities shall survive the
termination or expiration of this Agreement.
L. Construction/Interpretation of Agreement. Each party has participated
equally in the negotiation and drafting of this Agreement. In the event that an
arbitration panel or court is required to interpret any provision of this Agreement,
the provision shall not be interpreted for or against either party upon the basis
that such party was or was not the preparer of this Agreement.
M. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's
sovereign immunity.
N. No Third -Party Beneficiaries. Except as otherwise expressly provided herein,
this Agreement is solely for the benefit of the named parties, and no
enforceable right or cause of action shall accrue hereunder to or for the benefit
of any entity or individual not a named party hereto.
O. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original and all which together will constitute
one and the same instrument.
P. Entire Agreement; Amendments. This Agreement constitutes the entire
agreement between the parties and supersedes all previous discussions,
understandings, and agreements between the parties relating to the subject
matter of this Agreement. Amendments to and waivers of the provisions of this
Agreement shall be made by the parties only in writing by written amendment
or other appropriate written document.
IN WITNESS THEREOF, Issuer and HilltopSecurities have caused this Agreement
to be executed in their respective names as of the date entered below.
ATTEST: Jeffrey R. Smith, Clerk BOARD OF COUNTY COMMISSIONERS,
of INDIAN RIVER COUNTY ("Indian River
Court and Comptroller County")
in
(Affix Seal)
Approved:
M
Jason E. Brown
County Administrator
0
Bob Solari, Chairman
Approved by BCC:
Approved as to form and legal sufficiency:
M
Dylan Reingold
County Attorney
HILLTOP SECURITIES INC.
M
Joel Tindal
Director
APPENDIX A
The fees due HilltopSecurities for the services set forth and described in this Agreement
with respect to each issuance of Debt Instruments during the term of the Agreement shall
be calculated in accordance with the schedules set forth below.
A. With respect to compensation on a time and expenses basis, for non -bond related
services, HilltopSecurities's hourly fee schedule, excluding out-of-pocket expenses, is as
follows:
Position
Managing Director/Director:
Rate per Hour
$175/hr.
Vice President:
$120/hr.
Assistant Vice President:
$120/hr.
Analyst/Associate:
$120/hr.
Administrative:
$ 40/hr.
B. The fees due the HilltopSecurities for the services with respect to each issuance of Debt
Instruments (bonds, bank loans, etc.) during the term of this Agreement shall be calculated
in accordance with the schedule set forth below. Unless specifically provided otherwise
herein or in a separate written agreement between the Issuer and HilltopSecurities, such
fees, together with any other fees and may have been mutually agreed upon and all
expenses, for which HilltopSecurities is entitled to reimbursement, shall become due and
payable concurrently with the delivery of the Debt Instruments to the purchaser.
Debt Transaction Fee
$1.20 per$1,000 for the first $20,000,000 of debt instruments, plus
$0.75 per $1,000 for amounts greater than $20,000,000 of debt instruments
Minimum $15,000 pertransaction
C. The County shall be responsible for typical transaction related expenses, if and when
applicable, whether they are charges directly to the County as expenses or charged to the
County by HilltopSecurities as reimbursable expenses. The payment of reimbursable
expenses that HilltopSecurities has assumed on behalf of the County shall. NOT be
contingent upon the delivery of bonds and shall be due at the time that services are
rendered and payable upon receipt of an invoice submitted by HilltopSecurities. Proposed
charges may include items as listed below.
- Travel, lodging and meals, provided travel occurs in coach
- Courier services, facsimile, and photocopies
- Conference call charges
- Third party expenses, such as advertising, incurred on behalf of the County
D. Fees for ancillary services including continuing disclosure, arbitrage rebate, asset
management, structured products, pension and OPEB trusts, and non-traditional services
will be based on a mutual agreed upon fee.
RRE
HilltopSecurities
A Hilltop Holdings Company_
MUNICIPAL ADVISOR DISCLOSURE STATEMENT
This disclosure statement ("Conflict Disclosures") is provided by Hilltop Securities Inc. ("the Firm") to you
(the "Client") in connection with our current municipal advisory agreement, ("the Agreement"). These
Conflict Disclosures provide information regarding conflicts of interest and legal or disciplinary events of the
Firm that are required to be disclosed to the Client pursuant to MSRB Rule G -42(b) and (c)(ii).
PART A — Disclosures of Conflicts of Interest
MSRB Rule G-42 requires that municipal advisors provide to their clients disclosures relating to any actual
or potential material conflicts of interest, including certain categories of potential conflicts of interest
identified in Rule G-42, if applicable.
Material Conflicts of Interest — The Firm makes the disclosures set forth below with respect to material
conflicts of interest in connection with the Scope of Services under the Agreement with the Firm, together
with explanations of how the Firm addresses or intends to manage or mitigate each conflict.
General Mitigations — As general mitigations of the Firm's conflicts, with respect to all of the conflicts
disclosed below, the Firm mitigates such conflicts through its adherence to its fiduciary duty to Client, which
includes a duty of loyalty to Client in performing all municipal advisory activities for Client. This duty of
loyalty obligates the Firm to deal honestly and with the utmost good faith with Client and to act in Client's
best interests without regard to the Firm's financial or other interests. In addition, because the Firm is a broker-
dealer with significant capital due to the nature of its overall business, the success and profitability of the
Firm is not dependent on maximizing short-term revenue generated from individualized recommendations to
its clients but instead is dependent on long-term profitably built on a foundation of integrity, quality of service
and strict adherence to its fiduciary duty. Furthermore, the Firm's municipal advisory supervisory structure,
leveraging our long-standing and comprehensive broker-dealersupervisory processes and practices, provides
strong safeguards against individual representatives of the Firm potentially departing from their regulatory
duties due to personal interests. The disclosures below describe, as applicable, any additional mitigations that
may be relevant with respect to any specific conflict disclosed below.
I. Affiliate Conflict. The Firm, directly and through affiliated companies, provides or may provide
services/advice/products to or on behalf of clients that are related to the Firm's advisory activities within the
Scope of Services outlined in the Agreement. Hilltop Securities Asset Management (HSAM), a SEC -
registered affiliate of the Firm, provides post issuance services including arbitrage rebate and treasury
management. The Firm's arbitrage team verifies rebate and yield restrictions on the investments of bond
proceeds on behalf of clients in order to meet IRS restrictions. The treasury management division performs
portfolio management/advisor services on behalf of public sector clients. The Firm, through affiliate First
Southwest Advisory,: provides a multi-employer trust tailor-made for public entities which allows them to
prefund Other Post -Employment Benefit liabilities. The Firm has a structured products desk that provides
advice to help clients mitigate risk though investment management, debt management and commodity price
risk management products. These products consist of but are not limited to swaps (interest rate, currency,
commodity), options, repos, escrow structuring and other securities. Continuing Disclosure services provided
by the Firm work with issuers to assist them in meeting disclosure requirements set forth in SEC rule 15c2-
12. Services include but are not limited to ongoing maintenance of issuer compliance, automatic tracking of
issuer's annual filings and public notification of material events. The Firm administers two government
investment pools for Texas governments; the Short -Term Asset Reserve Fund (TexSTAR) and the Local
M
Government Investment Cooperative (LOGIC). These programs offer Texas government entities investment
options for their cash management programs based on the entities specific needs. The Firm and the
aforementioned affiliate's business with a client could create an incentive for the Firm to recommend to a
client a course of action designed to increase the level of a client's business activities with the affiliates or to
recommend against a course of action that would reduce or eliminate a client's business activities with the
affiliates. This potential conflict is mitigated by the fact that the Firm and affiliates are subject to their own
comprehensive regulatory regimes.
II. PlainsCapital Bank Affiliate Conflict. The Firm, directly and through affiliated companies,
provides or may provide services/advice/products to or on behalf of clients that are related to the Firm's
advisory activities within the Scope of Services outlined in the Agreement. Affiliate, PlainsCapital Bank,
provides banking services to municipalities including loans and custody. The Firm and the aforementioned
affiliate's business with a client could create an incentive for the Firm to recommend to a client a course of
action designed to increase the level of a client's business activities with the affiliates or to recommend against
a course of action that would reduce or eliminate a client's business activities with the affiliates. This potential
conflict is mitigated by the fact that the Firm and affiliates are subject to their own comprehensive regulatory
regimes.
III. Other Municipal Advisor or Underwriting Relationships. The Firm serves a wide variety of other
clients that may from time to time have interests that could have a direct or indirect impact on the interests of
Client. For example, the Firm serves as municipal advisor to other municipal advisory clients and, in such
cases, owes a regulatory duty to such other clients just as it does to Client. These other clients may, from time
to time and depending on the specific circumstances, have competing interests, such as accessing the new
issue market with the most advantageous timing and with limited competition at the time of the offering. In
acting in the interests of its various clients, the Firm could potentially face a conflict of interest arising from
these competing client interests. In other cases, as a broker-dealer that engages in underwritings of new
issuances of municipal securities by other municipal entities, the interests of the Firm to achieve a successful
and profitable underwriting for its municipal entity underwriting clients could potentially constitute a conflict
of interest if, as in the example above, the municipal entities that the Firm serves as underwriter or municipal
advisor have competing interests in seeking to access the new issue market with the most advantageous timing
and with limited competition at the time of the offering. None of these other engagements or relationships
would impair the Firm's ability to fulfill its regulatory duties to Client.
IV. Secondary Market Transactions in Client's Securities. The Firm, in connection with its sales and
trading activities, may take a principal position in securities, including securities of Client, and therefore the
Firm could have interests in conflict with those of Client with respect to the value of Client's securities while
held in inventory and the levels of mark-up or mark-down that may be available in connection with purchases
and sales thereof. In particular, the Firm or its affiliates may submit orders for and acquire Client's securities
issued in an Issue under the Agreement from members of the underwriting syndicate, either for its own
account or for the accounts of its customers. This activity may result in a conflict of interest with Client in
that it could create the incentive for the Firm to make recommendations to Client that could result in more
advantageous pricing of Client's bond in the marketplace. Any such conflict is mitigated by means of such
activities being engaged in on customary terms through units of the Firm that operate independently from the
Firm's municipal advisory business, thereby reducing the likelihood that such investment activities would
have an impact on the services provided by the Firm to Client under this Agreement.
V. Broker -Dealer and Investment Advisory Business. The Firm is dually registered as a broker-dealer
and an investment advisor that engages in a broad range of securities -related activities to service its clients,
in addition to serving as a municipal advisor or underwriter. Such securities -related activities, which may
include but are not limited to the buying and selling of new issue and outstanding securities and investment
advice in connection with such securities, including securities of Client, may be undertaken on behalf of, or
87
as counterparty to, Client, personnel of Client, and current or potential investors in the securities of Client.
These other clients may, from time to time and depending on the specific circumstances, have interests in
conflict with those of Client, such as when their buying or selling of Client's securities may have an adverse
effect on the market for Client's securities, and the interests of such other clients could create the incentive
for the Firm to make recommendations to Client that could result in more advantageous pricing for the other
clients. Furthermore, any potential conflict arising from the firm effecting or otherwise assisting such other
clients in connection with such transactions is mitigated by means of such activities being engaged in on
customary terms through units of the Firm that operate independently from the Firm's municipal advisory
business, thereby reducing the likelihood that the interests of such other clients would have an impact on the
services provided by the Firm to Client.
VI. Compensation -Based Conflicts. Fees that are based on the size of the issue are contingent upon the
delivery of the Issue. While this form of compensation is customary in the municipal securities market, this
may present a conflict because it could create an incentive for the Firm to recommend unnecessary financings
or financings that are disadvantageous to Client, or to advise Client to increase the size of the issue. This
conflict of interest is mitigated by the general mitigations described above.
Fees based on a fixed amount are usually based upon an analysis by Client and the Firm of, among other
things, the expected duration and complexity of the transaction and the Scope of Services to be performed by
the Firm. This form of compensation presents a potential conflict of interest because, if the transaction
requires more work than originally contemplated, the Firm may suffer a loss. Thus, the Firm may recommend
less time-consuming alternatives, or fail to do a thorough analysis of alternatives. This conflict of interest is
mitigated by the general mitigations described above.
Hourly fees are calculated with, the aggregate. amount equaling the number of hours worked by Firm
personnel times an agreed-upon hourly billing rate. This form of compensation presents a potential conflict
of interest if Client and the Firm do not agree on a reasonable maximum amount at the outset of the
engagement, because the Firm does not have a financial incentive to recommend alternatives that would result
in fewer hours worked. This conflict of interest is mitigated by the general mitigations described above.
PART B — Disclosures of Information Regarding Legal Events and Disciplinary. History
MSRB Rule G-42 requires that municipal advisors provide to their clients certain disclosures of legal or
disciplinary events material to its client's evaluation of the municipal advisor or the integrity of the municipal
advisor's management or advisory personnel.
Accordingly, the Firm sets out below required disclosures and related information in connection with such
disclosures.
I. Material Legal or Disciplinary Event. The Firm discloses the following legal or disciplinary events
that may be material to Client's evaluation of the Firm or the integrity of the Firm's management or advisory
personnel:
• For related disciplinary actions please refer to the Firm's BrokerCheck webpage.
• The Firm self-reported violations of SEC Rule 15c2-12: Continuing Disclosure. The Firm settled
with the SEC on February 2, 2016. The firm agreed to retain independent consultant and adopt the
consultant's finding. Firm paid a fine of $360,000.
RR
• The Firm settled with the SEC in matters related to violations of MSRB Rules G -23(c), G-17 and
SEC rule 1513(c) (1). The Firm disgorged fees of $120,000 received as financial advisor on the deal,
paid prejudgment interest of $22,400.00 and a penalty of $50,000.00.
The Firm entered into a Settlement Agreement with Rhode Island Commerce Corporation. Under the
Settlement Agreement, the firm agreed to pay $16.0 million to settle any and all claims in connection
with The Rhode Island Economic Development Corporation Job Creation Guaranty Program Taxable
Revenue Bond (38 Studios, LLC Project) Series 2010, including the litigation thereto. The case, filed
in 2012, arose out of a failed loan by Rhode Island Economic Development Corporation. The firm's
predecessor company, First Southwest Company, LLC, was one of 14 defendants. FirstSouthwest's
engagement was limited to advising on the structure, terms, and rating of the underlying bonds.
Hilltop settled with no admission of liability or wrongdoing.
On April 30, 2019, the Firm entered into a Settlement Agreement with Berkeley County School
District of Berkeley County, South Carolina. The case, filed in March of 2019, arose in connection
with certain bond transactions occurring from 2012 to 2014, for which former employees of
Southwest Securities, Inc., a predecessor company, provided financial advisory services. The Firm
agreed to disgorge all financial advisory fees related to such bond transactions, which amounted to
$822,966.47, to settle any and all claims, including litigation thereto. Under the Settlement
Agreement, the Firm was dismissed from the lawsuit with prejudice, no additional penalty, and with
no admission of liability or wrongdoing.
II. How to Access Form MA and Form MA -I Filings. The Firm's most recent Form MA and each
most recent Form MA -I filed with the SEC are available on the SEC's EDGAR system at Forms MA and
MA -1. The SEC permits certain items of information required on Form MA or MA -I to be provided by
reference to such required information already filed by the Firms in its capacity as a broker-dealer on Form
BD or Form U4 or as an investment adviser on Form ADV, as applicable. Information provided by the Firm
on Form BD or Form U4 is publicly accessible through reports generated by BrokerCheck at
http://brokercheck.finra.org/, and the Firm's most recent Form ADV is publicly accessible at the Investment
Adviser Public Disclosure website at http://www.adviserinfo.sec.gov/. For purposes of accessing such
BrokerCheck reports or Form ADV, click previous hyperlinks.
PART C — Future Supplemental Disclosures
As required by MSRB Rule G-42, this Municipal Advisor Disclosure Statement may be supplemented or
amended, from time to time as needed, to reflect changed circumstances resulting in new conflicts of interest
or changes in the conflicts of interest described above, or to provide updated information with regard to any
legal or disciplinary events of the Firm. The Firm will provide Client with any such supplement or amendment
as it becomes available throughout the term of the Agreement.
89
INDIAN RIVER COUNTY, FLORIDA NOR
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E., Public Works Director
James W. Ennis, P.E., Assistant Public Works Director
FROM: Kirstin Leiendecker, P.E., Project Engineer
SUBJECT: Award of Bid No. 2019076
Indian River Boulevard and Grand Harbor Boulevard Signalization
IRC -1806
DATE: September 25, 2019
DESCRIPTION AND CONDITIONS
On May 8, 2018, the Board of County Commissioners approved Work Order No. 1 to Kimley-Horn
and Associates, Inc. to provide survey, design and permitting services to add traffic signal mast arm
assemblies, pedestrian crosswalks, sidewalks with ADA compliant ramps and associated drainage
improvements at the intersection of Indian River Boulevard and Grand Harbor Boulevard.
Due to the long lead time for all mast arm suppliers, on June 4, 2019, the Board of County
Commissioners authorized the Purchasing Division to issue a purchase order in the amount of
$100,668.00 to DOT Lighting, Inc. for the purchase of the mast arms with an approximate delivery
time of 19 to 20 weeks.
Following the purchase of the mast arms the project was advertised for bids and a bid opening for
the Indian River Boulevard and Grand Harbor Boulevard Signalization was held on September 17,
2019. Four (4) bids were received and opened. A detailed bid tabulation is on file and available for
viewing in the County Engineering Division. Bid totals are as follows:
COMPANY
BID
Sunshine Land Design, Inc.
Stuart, FL
* $481,780.68
Traffic Control Devices, Inc.
Altamonte Springs, FL
$501,501.00
Timothy Rose Contracting, Inc.
Vero Beach, FL
$506,153.87
American Lighting and Signalization, LLC
Jacksonville, FL
* $622,601.00
* Denotes mathematical errors were found and bid amounts corrected.
90
Sunshine Land Design, Inc. is considered to be the lowest, responsive, responsible bidder for the
project with a bid totaling $481,780.68, just $12,235.18 above the Engineer's Cost Estimate.
Sunshine Land Design, Inc. has completed various projects within the County in a satisfactory
manner.
FUNDING
Funding is budgeted and available in Secondary Roads/IR Blvd and Grand Harbor Signal, Account
No. 10921441-066510-18025 in the amount of $481,780.68.
RECOMMENDATION
Staff recommends the project be awarded to Sunshine Land Design, Inc. in the amount of
$481,780.68 for the construction of the Indian River Boulevard and Grand Harbor Boulevard
Signalization. Staff further recommends the Board approve the sample agreement and authorize
the Chairman to execute said agreement after review and approval of both the agreement and
required Public Construction Bond by the County Attorney as to form and legal sufficiency, and the
receipt and approval of required insurance by the Risk Manager.
ATTACHMENTS
Sample Agreement
AGENDA ITEM FOR OCTOBER 1, 2019
91
SECTION 00520 - Agreement (Public Works)
TABLE OF CONTENTS
Title Page
ARTICLE1- WORK................................................................................................................................. 2
ARTICLE2 - THE PROJECT..................................................................11>........................................... 2
ARTICLE 3 - ENGINEER...................................................................N\........1..�.............................. 2
ARTICLE 4 - CONTRACT TIMES .................................. ...................... `.�............�..1.....:....... 2
ARTICLE 5 - CONTRACT PRICE ...............
ARTICLE 6 - PAYMENT
ARTICLE 7 -
ARTICLE 8 -
ARTICLE 9 -
........................... 3
........................................................ 3
....................................................... 5
.................................................................. 5
........................................................................................... 6
............................................................................................ 7
[THE REMAINDER OF THIS PAGE WAS LEFT BLANK INTENTIONALLY]
92
SECTION 00520 - Agreement (Public Works)
THIS AGREEMENT is by and between. INDIAN RIVER COUNTY, a Political Subdivision of the
State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called
OWNER)
and
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual
agree as follows:
ARTICLE 1 -WORK
1.01 CONTRACTOR shall complete all Work
Documents. The Work is generally described
The proposed improvements to the intersect
Grand Harbor Boulevard consist of the signalizati.omof
arm assemblies which will be provided by the County,,,
furnished by the Contractor. Also included is mill
upgrades, signing and pavement markings, and \sod'din
ARTICLE 2 - THE PROJECT
2.01 The Project for whi
part is generally de
Name: I
Codnty;Project Nu
Bid Number:l201'9
-18
e
ed
hereinafter set forth,
in the Contract
of Indian RiverlBoulevard and
intersection by_installing mast
',all therappurtenances to be
and resurfacing, curb ramp
nents may be the whole or only a
.EVARD AND GRAND HARBOR
LIZATION
BOULEVARD VERO BEACH, FLORIDA 32967
ARTICLE'3---ENGINEER \
3.01 The Indian RivtCounty. Public Works Department is hereinafter called the ENGINEER
and will act as OWNER's representative, assume all duties and responsibilities, and have
the rights and authority assigned to ENGINEER in the Contract Documents in connection
with the completion of the Work in accordance with the Contract Documents.
ARTICLE 4 - CONTRACT TIMES
4.01 Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment
A. The Work will be substantially completed on or before the 150TH calendar day after the
date when the Contract Times commence to run as provided in paragraph 2.03 of the
93
General Conditions, and completed and ready for final payment in accordance with
paragraph 14.07 of the General Conditions on or before the 180TH calendar day after the
date when the Contract Times commence to run.
4.03 Liquidated Damages
A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and
that OWNER will suffer financial loss if the Work is not completed within the times specified
in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article
12 of the General Conditions. Liquidated damages will commence for this portion of work.
The parties also recognize the delays, expense, and difficulties involved in proving in a
legal proceeding the actual loss suffered by OWNER if the Work is not completed on time.
Accordingly, instead of requiring any such proof, OWNER�and�CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER
$1,241.00 for each .calendar day that expires afte�the time specified in paragraph 4.02 for
Substantial Completion until the Work is substantially complete\After Substantial
Completion, if CONTRACTOR shall neglect; refuse�or fail to complete the%emaining Work
within the Contract Time or any proper extension\thereof granted/by OWNER,
CONTRACTOR shall pay OWNER 1 2;41.00 or each calendar day that expires after the
time specified in paragraph 4.02 for completion and readiness for final payment until the
6.01 Submittal and Processing of Payments
A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14
of the General Conditions. Applications for Payment will be processed by
ENGINEER as provided in the General Conditions and the Contract Documents.
6.02 Progress Payments.
A. The OWNER shall make progress payments to the CONTRACTOR on the basis of
the approved partial payment request as recommended by ENGINEER in
accordance with the provisions of the Local Government Prompt Payment Act,
Florida Statutes section 218.70 et. seq. The OWNER shall retain ten percent
94
(10%) of the payment amounts due to the CONTRACTOR until fifty percent
(50%) completion of the work. After fifty percent (50%) completion of the work is
attained as certified to OWNER by ENGINEER in writing, OWNER shall retain
five percent (5%) of the payment amount due to CONTRACTOR until final
completion and acceptance of all work to be performed by CONTRACTOR under
the Contract Documents. Pursuant to Florida Statutes section 218.735(8)(b), fifty
percent (50%) completion means the point at which the County as OWNER has
expended fifty percent (50%) of the total cost of the construction services work
purchased under the Contract Documents, together with all costs associated with
existing change orders and other additions or modifications to the construction
services work provided under the Contract Documents.,
6.03 Pay Requests.
A. Each request for a progress payment shall be\submittdd on the application
provided by OWNER and the application for payment shall contain the
CONTRACTOR'S certification. All prog ess paymentswill�be on `he basis of
progress of the work measured by the schedule of values established) or in the
case of unit price work based�on—the number of units completed. After fifty
percent (50%) completion,/ and --pursuant \to Florida \Statutes section
218.735(8)(d), the CONTRACTOR may s�ubmit�`a pay request to the County as
OWNER for up to one half (1%2) of the retainage held by�the County as OWNER,
and the County as OWNER shalltp o ply make payment,to the CONTRACTOR
unless such amounts are\the subteet of a good faith dispute; the subject of a
claim pursuant to Florida Statutes section 255.05; or otherwise the subject of a
claim or demand by the\County as\OWNER or the CONTRACTOR. The
CONTRACTOR acknowledges tha\t"-wher \such retainage is attributable to the
labor, servicesor materialssupplied by,one or more subcontractors or suppliers,
the Contra
percent
seek reli
j pay reqs
6.04 Paragraphs 6.0
County as OWNER wh
federal grantor laws ar
Local Government Proi
be governed by th"pr
)r shall timely, �remitXpayment of such retainage to those
and'suppli re s:,PUrsuant to�Florida Statutes section 218.735(8)(c),
R further acknowledges and agrees that: 1) the County as
I receive\immediate) written notice of all decisions made by
k -to withhoi'd�retainage on any subcontractor at greater than five
afterfifty percent (50%) completion; and 2) CONTRACTOR will not
romAhe County as OWNER of the withheld retainage until the final
an`d 6 03 do not apply to construction services work purchased by the
'bare paid for, in whole or in part, with federal funds and are subject to
J regulations or requirements that are contrary to any provision of the
ptPayment Act. In such event, payment and retainage provisions shall
icable grant requirements and guidelines.
6.05 Acceptance of Final Payment as Release.
A. The acceptance by the CONTRACTOR of final payment shall be and shall operate
as a release to the OWNER from all claims and all liability to the CONTRACTOR
other than claims in stated amounts as may be specifically excepted by the
CONTRACTOR for all things done or furnished in connection with the work under
this Contract and for every act and neglect of the OWNER and others relating to
or arising out of the work. Any payment, however, final or otherwise, shall not
release the CONTRACTOR or its sureties from any obligations under the
Contract Documents or the Public Construction Bond.
95
ARTICLE 7 - INDEMNIFICATION
7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with
paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract.
ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS
8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the
following representations:
A. CONTRACTOR has examined and carefully studied the Contract Documents and the
other related data identified in the Bidding Documents. 7-x
B. CONTRACTOR has visited the Site and become familWNwith and' is) satisfied as to the
general, local, and Site conditions that may affect cost, progress, and performance of the
Work.
C. CONTRACTOR is familiar with and is satisfied as fo\all\federal, state�and1ocal Laws and
Regulations that may affect cost, progress; andperformance of the Work:,
D. CONTRACTOR has carefully studied 'all: (1)) reports `of'explorations and tests of
subsurface conditions at or contiguous to th\Site/and all drawings of,physical conditions in
or relating to existing surface or subsurfacestru/ctures at or contiguous to the Site (except
Underground Facilities) which have -,been identified in the Supplementary Conditions as
provided in paragraph 4.02 of the General Conditions and (2) reports and drawings of a
Hazardous Environmental Condition \if any�at the'Site which have been identified in the
ndi
Supplementary Cotionss as,provided'in paragraph 406 of the General Conditions.
E. CONTRACTOR has obtained and�arefully studied (or assumes responsibility for having
done so) all additional or supplementary examinations, investigations, explorations, tests,
studies, and data concerning conditions (surface, subsurface, and Underground Facilities)
at or contiguous to the Site which may affect cost, progress, or performance of the Work or
which relate �to
`any�aspect (of\the- means, methods, techniques, sequences, and
procedures of constructiori-to be, employed by CONTRACTOR, including applying the
specific means, methods, techniques, sequences, and procedures of construction, if any,
expressly__cequ�ed by\the Contract Documents to be employed by CONTRACTOR, and
safety precautions and programs incident thereto
F. CONTRACTOR 'does not consider that any further examinations, investigations,
explorations, ts, studies, or data are necessary for the performance of the Work at the
Contract Price, within the Contract Times, and in accordance with the other terms and
conditions of the Contract Documents.
G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and
others at the Site that relates to the Work as indicated in the Contract Documents.
H. CONTRACTOR has correlated the information known to CONTRACTOR, information and
observations obtained from visits to the Site, reports and drawings identified in the
Contract Documents, and all additional examinations, investigations, explorations, tests,
studies, and data with the Contract Documents.
96
I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or
discrepancies that CONTRACTOR has discovered in the Contract Documents, and the
written resolution thereof by ENGINEER is acceptable to CONTRACTOR.
J. The Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
ARTICLE 9 - CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages 00520-1 to 00520-9, incl
2. Notice to Proceed (page 00550-1);
3. Public Construction Bond (pages 00610-1 tsp
4. Sample Certificate of Liability Insu
5. Contractor's Application for
6. Certificate of Substantial Ci
Contractor's Final Certificati
8. Professional S
Work (page OC
1632-1 to 00632-2, inclusive);
Elevations and Locations of the
00800-i to 00800-11, inclusive);
1 (General Requirements) and Division 2 (Technical
of a cover sheet and sheets numbered 1 through 12, inclusive,
ng the following general title: INDIAN RIVER BOULEVARD AND
13. Addendei�applicable
);
14. Appendices to this Agreement (enumerated as follows):
Appendix A — Permits
Appendix B — Indian River County Fertilizer Ordinances
Appendix C — Indian River County Traffic Engineering Special Conditions for Right
of Way Construction
15. CONTRACTOR'S BID (pages 00310-1 to 0031-7, inclusive);
16. Bid Bond (page 00430-1
17. Qualifications Questionnaire (page 00456-1 to 00456-4, inclusive);
97
18. List of Subcontractors (page 00458-1);
19. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of
Relationships (pages 00452-1 to 00452-2, inclusive);
20. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2,
inclusive);
21. Certification Regarding Prohibition Against Contracting with Scrutinized Companies
(page 00460-1);
22. The following which may be delivered or issued on
Agreement and are not attached hereto:
Written Amendments;
Work Change Directives;
Change Order(s);
ARTICLE 10 - MISCELLANEOUS
10.01
A. Terms used in this Agreement
10.02 Assignment of
A.
10.03
0
No assignment by
binding on another
bound; and, specific
that are due may-nc
of this restricti'omm
any written conser
assimor from anv\d
legal represental
representatives i
Contract Documi
10.04 Severability
the Effective Date of the
gs indicated in the General Conditions.
iy rights under or interests in the Contract will be
gut, the written consent of the party sought to be
tation, moneys that may become due and moneys
ut such consent (except to the extent that the effect
1), and unless specifically stated to the contrary in
it, no assignment will release or discharge the
under the Contract Documents..
"OR each binds itself, its partners, successors, assigns, and
other party hereto, its partners, successors, assigns, and legal
to all covenants, agreements, and obligations contained in the
A. Any provision or part of the Contract Documents held to be void or unenforceable under
any Law or Regulation shall be deemed stricken, and all remaining provisions shall
continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the
Contract Documents shall be reformed to replace such stricken provision or part thereof
with a valid and enforceable provision that comes as close as possible to expressing the
intention of the stricken provision.
10.05 Venue
A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit
brought by either party against the other party or otherwise arising out of this Contract shall
be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United
States District Court for the Southern District of Florida.
10.06 Public Records Compliance
A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The
Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor
shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, pro/Vide the County with
a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided din Chapter 119 or as
otherwise provided by law.
(3) Ensure that public records that are ex me pt or confidential and exempt from public
records disclosure requirements are not;disclosed \except as authorized by law for the
duration of the contract term and following completion\of the contract if.the contractor does
not transfer the records to the Cote
(4) Upon completion of the contract,transfer, at,no,cost, to the County all public records in
possession of the Contractor or keepyand�maintainp,ublic records required by the County to
perform the service. If—the Contractor transfers albpublic records to the County upon
completion of the cont(r-act�he C` tractor,shall,destroy any duplicate public records that are
exempt or confidential and\xe`pt`om`publ d ecords disclosure requirements. If the
contractor keeps and maintains -public\records upon completion of the contract, the
Contractor shall meet all applicable requirements for retaining public records. All records
stored electron icallyaiust be provided to the -County, upon request from the Custodian of
Public Records ,'in\a format -that is compatible with the information technology systems of the
County: 11 ` )
B.� IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION,Of\CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772) 2\26=1424
publicrecords(aircgov.com
Indian River County Office of the'County Attorney
1801 27th Street
Vero Beach, FL 32960
C. Failure of the Contractor to comply with these requirements shall be a material breach of
this Agreement.
99
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate.
One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the
Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their
behalf.
This Agreement will be effective on , 20. (the date the Contract is approved by the
Indian River County Board of County Commissioners, which is the Effective Date of the
Agreement).
OWNER:
INDIA
By:
Bi
By: _
J�
APPF
SUFF
By: _
I
Jeffre
Attesi
(SEA!
Desig
NamE
Title:
1801
Vero
(772)
Facsi
CONTRACTOR:
rnone:
Facsimile:
(If CONTRACTOR is a corporation or a
partnership, attach evidence of authority to sign.)
* * END OF SECTION * *
100
Consent Agenda
BCC Meeting 10-01-2019
INDIAN RIVER COUNTY, FLORIDA 0
AGENDA ITEM
* Assistant County Administrator /
:ODepartment of General Services
Library Services Division
Date: September 17, 2019
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
From: Tracey L. Wehking, Director, Library Services
Subject: Indian River County Library State Aid to Libraries Grant
BACKGROUND
In order to comply with the State Division of Library Information Services State Aid Grant
Application, the Indian River County Library System must have the Grant Agreement and required
documents approved by the Governing Board and signed by the Chair.
DESCRIPTIONS AND CONDITIONS:
The State Aid to Libraries Grant awarded to Indian River County Libraries was $86,869 for Fiscal
Year 2018-19. The Grant requires Indian River County Library System to provide free library
service, including loaning materials available for circulation free of charge and providing reference
and information services free of charge. The Libraries must provide access to materials and
information and services for all residents of the area served; and, to have at least one library, branch
library, or member library open 40 hours or more each week.
FUNDING:
No funding is required.
RECOMMENDATION:
Staff respectfully recommends that the Board of County Commissioners accept the Indian River
County Library System State Aid Grant Agreement and Certification of Hours and authorize the
Chairman to sign and return the State Aid Grant Agreement and Certification of Hours for FY
2019-20 to the Library Services Director to be forwarded to the appropriate State Library staff.
ATTACHMENTS:
State Aid to Libraries Grant Agreement
Certification of Hours, Free Library Service and Access to Materials
AGENDA ITEM FOR OCTOBER 1, 2019
101
20 -ST -21
Indian River County Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Indian River County for and on behalf of Indian River County Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information
Services, hereinafter referred to as the "Division," and the Indian River Countyfor and on behalf of Indian River
County Library, hereinafter referred to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to
Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2019-20 State Aid to
Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The
Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the
application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Grant Purpose.This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose
for which these funds were appropriated
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount
that is calculated and based upon local funds expended during the second preceding fiscal year for the
operation and maintenance of the library. For this grant, the local expenditures shall have been made
during the period October 1, 2017 - September 30, 2018.
In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library
service to the residents of its legal service area for the period October 1, 2017 through June 30, 2020.
The Grantee shall:
o Have a single administrative head employed full time by the library's governing body;
o Provide free library service, including loaning materials available for circulation free of charge and
providing reference and information services free of charge;
o Provide access to materials, information and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or more each week
(excluding holidays; between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreement.
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to
Page: 1
State Aid to Libfaries Grant Agreement (Form DLIS`SA02) 102
Chapter 'IB -2.01 ](2Xa); Florida Administrative Code, Fffective 06-2019
be awarded.
Payment 1, Dchverablerfask 1
Payment will be an advance in the armimmt of 100% of the grarit award for the period October 1, 2017 through June 30, 2020.
nie Grantee wR
o Have expended funds to provide free library service during the period October 1, 201.7 - September
30, 2018;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period
October 1, 2017 - September 30, 2018 only;
o Provide documentation showing that at least one library, branch library or member library is open
40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule
determined by the library system) during the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head; and
o Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant funds shall be used for the operation and maintenance of the library. The allowable budget
categories are: Personnel Services (salaries, wages, and related employee benefits provided for all
persons employed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis);
Operating Expenses (expenditures for goods and services which primarily benefit the current period and
are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library
budget).
2. Length of Agreement.This Agreement covers the period of October 1, 2017 to June 30, 2020, unless
terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start
of the Grantee's second preceding fiscal year (October 1, 2017) and concludes with the end of the State of
Florida's current fiscal year (June 30, 2020).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the
Grantee during their second preceding fiscal year (October 1, 2017 — September 30, 2018) for the operation
and maintenance of a library and shall not exceed the amount specified in Attachment B. No costs incurred
after the second preceding fiscal year shall be allowed unless specifically authorized by the Division.
4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's
contract manager, named below, will be responsible for monitoring its performance under this Agreement and
will be the official contact for each party. Any notice(s) or other communications in regard to this agreement
shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract manager within 10 days
of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator.
Florida Department of State
Page: 2
State Aid to Libraries Grant Aoreetn:nt (Form DUSSA02) 103
Chapter 113-2.01I(Z)(a), Florida Adnmiistrative Code, Effective 06-2019
R.A. Gray Building
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: marian.deeney@dos.myflorida.com
For the Grantee:
Tracey Wehking
Indian River County Library
1600 21st Street Vero Beach Florida 32960
Phone: 772.770.5060
Email: twehking@irchbrary.org
5. Grant Payments. The total grant award shall not exceed the amount specified on the "Fiscal Year 2019-20
State Aid to Libraries Final Grants" document (Attachment B), which shall be paid by the Division in
consideration for the Grantee's minimum performance as set forth by the terms and conditions of this
Agreement. Payment will be an advance in the amount of 100% of the grant award as specified in Attachment
B. Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant
payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit
Authorization form (forrnmmberDFS-AI-26E, rev6/2014), incorporated byreference, to the Florida Department of
Financial Services. If EFT has already been set up for your organization, you do not need to submit another
authorization form unless you have changed bank accounts. To download this form visit
myfloridaefo.com/Division/AA/Forms/DFS-Al-26E.pdf. The form also includes tools and information that
allow you to check on payments.
7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a
payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services
(DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to
report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit flvendor.myfloridaefo.com/. A copy of the Grantee's Florida Substitute Form W-9 must
be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for failure to
perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and
287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time
that the library failed to perform the minimum level of services. The prorated reduction will be in the same
percentage as the percentage of time that the library was not providing minimum level of services.
9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid
to Libraries Grant funding for activities and publications supported by grant funds. Any announcements,
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State Aid to Libraries Grant Agreement (Form DL1S/SA02) 104
Chapter IB -2.01 I(2)(a); Florida Admniistrative Code, Effective 0&2019
information, press releases, publications, brochures, videos, web pages, programs, etc. created as part of a
State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds
were used to create them.
Use the following text:
"This project has been funded under the provisions of the State Aid to Libraries Grant program, administered
by the Florida Department of State's Division of Library and Information Services."
10. Non -allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this
agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in
compliance with the state guidelines for allowable project costs as outlined in the Department of Financial
Services' Reference Guide for State Expenditures (datedFebnmy, 2011), incorporated by reference, which are
available online at nZ floridacfo.conyDivisioWAA/Manuals/Aixii mglReference Guide For State Expendittres.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in
accordance to the provisions of Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida
Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been
advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is
entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the
recipient may expend funds only for allowable costs resulting from obligations incurred during the specified
agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and
regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's
Reference Guide for State Expenditures (dated February, 2011)
(DZfloiidacfo.coniDivision/AA/Manaals/Auditing ference Gtude For State Expenditures.), incorporated by reference.
13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made
payable to the order of "Department of State" and mailed directly to the following address: Florida Department
of State, Attention: Marian Deeney, Division of Library and Information Services, 500 South Bronough Street,
Mail Station #91), Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or
other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of
$15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an audit pursuant to
Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a
Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it
did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations
pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year.
15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other
Page: 4
State Aid to Libraries Ciant Aoreetmnt (Form DLIS'SA02) 105
Chapter 1132.011(2}(a), Florida Administrative Code, Fffective 06-2019
records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5)
fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim
made before the expiration of the five-year period, the records shall be retained for five fiscal years after the
litigation, audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of
expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized
representative of the State of Florida for inspection at reasonable times for the purpose of making audits,
examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally
cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials
made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as
the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for
assistance if it receives a public records request related to this Agreement.
18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement,
Florida Department of State policies and guidance, local policies, or other applicable law or that has not
submitted required reports or satisfied other administrative requirements for other Division of Library and
Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs
(OCHIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure.
OCHIP Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and the
Division of Library and Information Services. Grant compliance issues must be resolved before a grant award
agreement may be executed and before grant payments for any OCHIP grant may be released.
19. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record
of the use of all grant funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt,
maintenance and expenditure of state funds;
b) Accounting records must adequately identify the sources and application of funds for all grant activities
and must classify and identify grant funds by using the same budget categories that were approved in the
grant application. If Grantee's accounting system accumulates data in a different format than the one in
the grant application, subsidiary records must document and reconcile the amounts shown in the
Grantee's accounting records to those amounts reported to the Division;
c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used
for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget;
d) The name of the account(s) must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for all funds,
property and other assets; and
f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a
proper pre -audit and post -audit (such as invoices, bills and canceled checks).
Page: 5
State.Aid to Libraries Grant Agreere-nt (Fonio DLIS/SA02) ���
Chapter 1&2.01 I('2)(a); Florida Administrative Code. Effective 06-2019
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement
are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon
which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the
Division shall have no further liability to the Grantee beyond those amounts already expended prior to the
termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to
those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced
accordingly.
21. Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch
or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers,
agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors
and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state
employment, including retirement benefits and any other rights or privileges connected with employment by the
State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred
in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to
provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for
any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to
its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the
necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will
not be considered or permitted to be agents, servants, joint venturers or partners of the Division.
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee,
its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or
negligence to the Division.
a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and
property damage arising out of activities related to this Agreement by the Grantee, its agents, servants,
employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any
and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is
governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the. state waives any defense of sovereign immunity or
increases the limits of its liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of
collection related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement,
including entering into subcontracts with vendors for services and commodities, provided that such
subcontract has been approved in writing by the Department prior to its execution and provided that it is
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State Aid to Libraries Grant Agreement (Form DLISSA02) 107
Chapter (&2.011(2)(a), Florida Administrative Code. Effective 06-2019
understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses
or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor
for all expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict
conformity with all applicable laws and regulations of the local, state and federal law. For consequences of
noncompliance, see Section18, Noncompliance.
26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement
or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap,
pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services
under this Agreement.
27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold
subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant
funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this
Agreement.
28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its
obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall
give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not
cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method
that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be
compensated for any work completed in accordance with this Agreement prior to the notification of termination
if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not
expended on work completed in accordance with this Agreement shall be returned to the Division, with interest,
within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to
additional damages if grant funds are returned under this Section.
29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either
party upon breach or violation by either party under this Agreement shall impair any such right, power or
remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default
or any similar breach or default.
30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights,
duties or obligations under this Agreement without the prior written consent of the Division, which shall not
unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the
project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all
work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section
20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be,
transferred to the succeeding governmental agency as if it was the original party to this Agreement.
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State Aid to Libraries Grant Agreement (Fonu DLIS, SA02) log
Chapter 1132.011(2)(a), Florida Adnmtistrative Code, Effective 06-2019
31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide
maximum open competition when procuring goods and services related to the grant -assisted project in
accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable
procurement method described below:
a) Purchases Up to $2,500: Procurement of goods and services where individual purchases do not
exceed $2,500 do not require competition and may be conducted at the Grantee's discretion.
b) Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing
between $2,500 and $35,000 require informal competition and may be procured by purchase
order, acceptance of vendor proposals or other appropriate procurement document.
b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may
be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may
be procured by purchase order, acceptance of vendor proposals or other appropriate procurement
document.
32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest
described in Sections 112.311 through 112.326, Florida Statutes and affu-ms that it will not enter into or
maintain a business or other relationship with any employee of the Department of State that would violate those
provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of
State prior to entering into any business or other relationship with a Department of State Employee to avoid a
potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information
Services.
34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a
violation of Section 274A (a) of the Immigration and Nationality Act. If the Grantee knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder
will remain in full force and effect, and such term or provision shall be deemed stricken.
36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the
standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of
1990 (ada. ov (as of April 2019)), incorporated by reference).
37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance
with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in
Leon County, Florida.
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State Aid to Libraries Grant Abreernent (Form DLIS/SA02) 109
Chapter IB -2.011(2)(a), Florida Administrative Code; Effective 06-2019
38. Entire Agreement. The entire Agreement of the parties consists of the following documents:
a) This Agreement
b) Florida Single Audit Act Requirements (Attachment A)
c) Fiscal Year 2019-20 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and Will comply with all of its
requirements.
Grantee:
Chair of Governing Body or Chief Executive Officer
Typed name and title
Date
Department of State
LM
Amy Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
Typed name and title
Date
Clerk or Chief Financial Officer Witness
Typed name and title Date
Date
Page: 9
State slid to Libraries Csant Ageement (Form DLIS'SA02) 110
Chapter I&2.01 I(2)(a), Florida Administrative Code, Effective (X>-2019
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or
monitoring by the Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and
section 215.97, Florida Statutes (F.S), as revised (see Audits below), monitoring procedures may include, but not
be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or
other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the
Chief Financial Officer (CFO) or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR
§200.90, §200.64, and §200.70.
A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program -
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements.
Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this
agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources
of federal awards, including federal resources received from the Department of State. The determination of
amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR
200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2
CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR 200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient
expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be
Page: 10
State Aid to Libraries Caant Agreement (FonnDL1S/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 06-2019
paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient
must have a state single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S. ;
Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement
indicates state financial assistance. awarded through the Department of State by this agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of State, other state agencies, and
other nonstate entities. State financial assistance does not include federal direct or pass-through awards and
resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies
with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as
defined by Section 215.97(2) F.S. , and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending
June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is
not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal
year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.S., the cost
of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from
the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this
agreement and the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
hLtp://www.myfloridacfo.com/
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
htW://www.leg.state.fl.us/
Part III: Report Submission
L. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512,
by or on behalf of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Page: l l
State Aid to Libraries Grant Agreement (Fomt DLIS`SA02) 112
Chap'ter'I&2.011(2)(a); Florida Admniistrative Code. Effective (6-2019
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required forms for submitting the single audit reporting
package. Updates to the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART Hof this agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
Any reports, management letter, or other information required to be submitted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and
Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in
accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities)
and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting package.
Part IV: Record Retention
The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this
agreement for a period of five years from the date the audit. report is issued, and shall allow the Department of
State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall
ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or
Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Department of State.
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State Aid to Libraries 0 -ant Agreement (Point DL1S, SA02) 113
Chapter 113-2.01 [(2)(a), Florida Administrative Code..Ftlective 06-2019
EXHIBIT -1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at httpsJ/apps.fldfs.com/fsaa/.
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State Aid to Libraries Crant Agreenrent (Fon77 DUS/SA02) 114
Chapter IB -2.011(2)(x), Florida Administrative Code, Effective 06-2019
ATTACHMENT B
Fiscal Year 2019-20 State Aid to Libraries Final Grants
State Aid to Libraries Grant Abreertxnt (Form DLIS/SA02) .
Chapter 1&2.011(2)(a), Florida Adnvnistrative Code, Effective 06-2019
Page: 14
115
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
The Indian River County, governing body for the Indian River County Library hereby certifies
that the following statements are true for the time period October 1, 2017 through June 30,
2020:
Provides free library service, including loaning materials available for circulation free of
charge and providing reference. and
information services free of charge;
Provides access to materials, information and services for all residents of the area
served; and
Has at least one library, branch library or member library open 40 hours or more each
week (excluding holidays; between Sunday
through Saturday, on a schedule determined by the library system).
Chair, Library Governing Body
STATE OF FLORIDA
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSION
Bob Solari, Chairman Date
BCC Approved: October 1, 2019
ATTEST. Jeffrey R. Smith, Clerk of Court and
Comptroller
By: Approved:
Deputy Clerk
Approved as to form and legal sufficiency:
Dylan Reingold, County Attorney
Indian River County, Florida
Page: 1
Jason E. Brown, County Administrator
Indian River County, Florida
116
CONSENT AGENDA
13CC Meeting 10-01-2019
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
Date: September 20, 2019
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
From: Bela Nagy, Sandridge Golf Professional
Subject: Sandridge Golf Cart Concrete Path Repair Final Payment and Release of
Retainage.
DESCRIPTION AND CONDITIONS:
On May 21, 2019, the Board of County Commissioners awarded Bid No. 2019054 to. Summit
Construction of Vero Beach, LLC in the amount of $113,300.00 for the repair of approximately
94LF of cart path and the installation of approximately 2,835 LF of new path on the Dunes and
Lakes Courses.
Change Order No. 1, in the amount of $4,961.70, was approved under the authority of the County
Administrator for purchase of additional concrete for repair of cracked paths adjacent to the new
paths being poured, bringing the total contract amount to $118,261.70.
Summit Construction has successfully completed the project and has been paid $84,371.13.
FUNDING:
Funds for Payment No. 2 are available in the Sandridge/Golf Course Improvements, Acct# 418-
164044 and for Payment No. 3 in Sandridge/Retainage-Summit Construction, Acct#418-206000.
RECOMMENDATION:
Staff respectfully recommends approval for payment of Application for Payment No. 2 of
$22,064.40 and Application for Payment No. 3 for the release of retainage in the amount of
$11,826.17, for total payment of $33,890.57 to Summit Construction of Vero Beach, LLC.
APPROVED AGENDA ITEM FOR OCTOBER 1, 2019
117
Consent Item
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: September 19, 2019
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Arjuna Weragoda, P.E., Capital Projects Manage
Subject: Bid Rejection - North WWTF Headworks Piping Reconfiguration, Bid No. 2019063
Description and Conditions:
On July 25, 2019, bids were received for the North Wastewater Treatment Facility (NWWTF) headworks piping
change and reconfiguration project. The project included the conversion of the 12 -inch force main to a 24 -inch
force main at the headworks in order to resolve higher head pressures experienced in the existing forcemain.
Analysis:
The engineer's opinion of probable cost for the project was estimated at $85,000.00.
Three (3) prospective bidders attended the pre-bid meeting that was held June 4, 2019. One (1) bid from TLC
Diversified, Inc., was received for a total sum amount of $363,200.00, which was $278,200.00, or 327%, over
the budgeted amount. Staff feels that in order to ensure the county receives competitive bids for the subject
project, the most appropriate action is the rejection of this bid and to re -advertise at a later date. The lack of
participation and higher than anticipated cost could possibly be attributed to the complexity of the temporary
by-pass of the raw wastewater.
Funding:
Funding will not be required at this time.
Recommendation:
Staff recommends the rejection of the bid submitted by TLC Diversified, Inc., in response to Invitation to Bid No.
2019063, and that the Board of County Commissioners authorize staff to reevaluate the design and re -advertise
at a later date.
118
F:\Utilities\UTILITY - Engineering\WASTEWATER\W WTF - North Regional\Headworks Piping Configuration\Admin\Rejection of bid 10-1-19.docx
710
CONSENT
INDIAN RIVER COUNTY
MEMORANDUM
TO: Jason Brown
County Administrator
FROM: Suzanne Boyll
Human Resources Director
DATE: September 24, 2019
SUBJECT: Revision to Administrative Policy AM -301.3 Overtime and AM -502.1 Vacation
BACKGROUND:
Indian River County has established administrative policies outlining various policies, practices
and procedures applicable to County employees. The policies are reviewed, and recommended
revisions are presented to the Indian River County Board of County Commissioners (IRCBOCC) for
consideration. Subsequent to the contractual changes negotiated with the Teamsters' Union,
Human Resources is recommending the attached revisions to AM -301.3 Overtime and AM -502.1
Vacation policies.
The overtime policy is updated to provide for competitive compensation for non-exempt
employees who are required to work during a declared emergency when other employees are
relieved of duty. Employees working their normal shift while other employees are relieved of
duty with pay will receive two times their time for hours worked during their normal shift. Hours
worked outside of their normal shift will be paid at time and one-half. This is consistent with the
compensation paid to employees represented by the Teamsters' union.
In addition, the vacation policy is updated to provide for a common vacation accrual schedule for
employees regardless of the date of hire. The criteria for accruing vacation for the month has
also been more clearly explained. There is no change to the maximum accrual/carryover
amounts. This is consistent with the accrual schedule for employees represented by the
Teamsters' union.
FUNDING:
The impact to overtime funding is included in the funding for expenses associated with a declared
emergency.
There may be a negligible increase cost associated with possible overtime expenses resulting
from the additional vacation day accrual if the employee's position needs to be backfilled using
overtime.. This would not be realized until the FY20/21 budget.
119
RECOMMENDATION:
Staff recommends the Board approve the revisions to Administrative Policy AM -301.3 Overtime
and AM -502.1 Vacation.
lsltIF_[ .. ►�1'I�i1 k 4
AM -301.3 Overtime Policy
AM -502.1 Vacation Policy
120
It is the policy of the County not to work employees beyond the regularly scheduled
work week unless conditions warrant. This policy will be governed by applicable Fair
Labor Standards Act regulations for Public and Public Safety employees.
1. All full-time employees normally work a standard number of hours each week, as
described in unit HOURS OF WORK, AM -208.1. The standard number of hours
are determined based on the position type and budgeted hours.
2. Management may schedule overtime beyond the standard budgeted work week
hours when it is in the best interest of the County and is the most practical and
economical way of meeting workloads or deadlines. An employee must receive
prior approval from the supervisor prior to working additional hours. Employees
are not authorized to work additional hours without prior approval.
3. Employees will be required to work overtime when requested by management
unless excused by management. The County will attempt to provide advance
notice of the need to work overtime. There may be instances where advance
notice cannot be provided. .Employees may volunteer to work overtime and
should communicate that interest to their supervisors. Overtime will only be
scheduled for those employees fully qualified to perform the work required. All
other factors being the same, seniority may be used as a selection factor. In
most work units, efforts will be made to equalize overtime among employees
who are similarly classified.
4. Employees who are subject to the minimum wage and overtime provisions of the
Fair Labor Standards Act are referred to as "nonexempt," meaning not exempt
from that law. Those who are "nonexempt" are eligible for overtime pay at one
and one-half times their pay rate for hours worked beyond (40) forty in one week.
Non-exempt employees whose standard number of hours each week is less than
(40) forty, will receive straight time for overtime hours worked that are excess of
the standard hours and do not exceed (40) forty hours in one week. Non-exempt
employees are classified in the "L", "M", "N", and "S" groups as discussed in the
unit PAYROLL/SALARY ADMINIST RATION, AM -301 .1. Employees who are
"exempt" are not eligible for overtime pay and these employees are classified in
the "A" and "E" groups in the salary administration unit. During a declared
emergency, additional compensation may be paid to "exempt" employees, as
approved. by the County Administrator, at a rate. not to exceed the employee's
hourly salary as used for the purpose of payroll calculations as identified in
number 8 below.
121
5. When computing overtime compensation, vacation, holidays, bereavement leave,
jury duty, paid emergency leave during a declared emergency, and military
leave shall be considered as time worked. Other absences from work while on
pay status, such as sick leave, will not be counted as time worked for overtime
computation.
6. Compensatory time shall not be used as compensation for overtime.
7. During a declared emergency, if non-union employees are relieved of duty and
provided paid emergency leave (ex. hurricane leave), any non-union employee
who is required to
complete their shift will be paid for the remainder of their normally scheduled
shift at two times their regular rate of pay. If an employee works part of their
normal shift, the non -working hours that fall within their normal work schedule will
be paid as emergency leave and the working hours will be paid at time and ^^�
balftwo times their regular rate of pay. Time that extends beyond the normal shift
will be paid at time and one-half. Other absences from work while on paid leave
to include sick leave will be counted as time worked for overtime computation.
This will only apply to the work week in which paid emergency leave is granted.
Subsequent work weeks, will return to the overtime compensation criteria
identified above.
8. During a declared emergency, "exempt" employees who are assigned to work
when other "exempt" employees are relieved of duty and provided paid
emergency leave, are eligible to receive additional compensation for hours
worked to include hours worked beyond a normal work schedule. Compensation
will be in addition to the employee's normal salary and will be calculated based
on the additional hours worked at a rate of pay equal to the employee's hourly
salary as used for the purpose of payroll calculations. The County Administrator
will identify the beginning and ending dates that exempt employees will be
eligible for additional compensation. Exempt employees will be required to
document their time and work performed on the required forms.
JASON E. BROWN
DATE:
122
POLICY:
It is the policy of the County to provide vacation leave with pay to employees in regularly established
positions in accordance with the guidelines established below.
COMMENT:
1. Full-time employees will accrue paid vacation leave based on the number of budgeted hours
in their work week according to the following schedule:
ACCRUAL RATES
Days Per 37.5 Hour Week 40.0 Hour Week
Service Year Hrs/Yr Hrs/Mo Hrs/Yr Hrs/Mo
1
yr to 4yrs
12 months
10
75.0
6.25
80.0
6.67
5
yrs to 5
yrs 12 months
11
82.5
6.88
88.0
7.34
6
yrs to 6
yrs 12 months
12
90.0
7.50
96.0
8.00
7
yrs to 7
yrs 12 months
13
97.5
8.13
104.0
8.67
8
yrs to 8
yrs 12 months
14
105.0
8.75
112.0
9.34
9
yrs to 9
yrs 12 months
15
112.5
9.38
120.0
10.00
10
yrs to 10
yrs 12 months
16
120.0
10.00
128.0
10.67
11
yrs to 11
yrs 12 months
17
127.5
10.63
136.0
11.34
12
yrs to 12
yrs 12 months
18
135.0
11.25
144.0
12.00
13
yrs to 13
yrs 12 months
19
142.5
11.88
152.0
12.67
14
yrs max accrual rate
20
150.0
12.50
160.0
13.34
2. Part-time employees are entitled to vacation accrual on a pro -rata basis. Part-time employees
hired on or after June 22, 2001, and temporary employees are not eligible to accrue vacation leave.
3. New employees may use vacation after completing their new hire probation. No employee
may use vacation leave in advance of it being accrued. Accrued vacation is credited at the end of
each month, and is shown on the payroll prelist for the pay period ending on or after the first of the
following month. In order to accrue vacation for that month, an employee must work at least one-half
of the budgeted hours in the month or be in a paid leave status. Donated sick leave and paid
administrative leave are excluded.
4. Authorized vacation hours shall be counted as time worked for the purpose of computing
overtime pay eligibility.
123
5. Employees hired prior to October 1, 2011, will earn vacation monthly, in hourly increments,
and may carry over unused vacation from year to year up to a maximum of 75 days. Any vacation
time accrued over 75 days during the calendar year must be used by December 31 of that calendar
year. On January 1 vacation balances exceeding 75 days will be rolled back to the 75 -day
maximum. Employees hired on or after October 1, 2011, will earn vacation monthly, in hourly
increments, and may carry over unused vacation from year to year up to a maximum of 30 days. Any
vacation time accrued over 30 days during the calendar year must be used by December 31 of that
calendar year. On January 1 vacation balances exceeding 30 days will be rolled back to the 30 -day
maximum.
6. Vacation leave may be taken after approval by the manager or supervisor. Employees are
encouraged to take their vacation in increments of five working days or more. It may be requested in
increments as small as one hour.
7. Employees shall not be paid for earned vacation leave in lieu of taking the leave, except upon
termination of employment. In no event will an employee be paid for more than 75 days (if hired prior
to October 1, 2011) or 30 days (if hired on or after October 1, 2011) of vacation leave upon
termination of employment. Earned vacation leave for employees who die while in County
employment shall be paid to the same beneficiary as is designated for the life insurance benefit.
8. When a County observed holiday falls within an authorized vacation leave period, that time
shall be charged as holiday pay, and vacation leave will not be charged.
9. Vacation leave will always be paid at the employee's pay level at the time the vacation is used.
JASON E. BROWN DATE
124
MAI
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Honorable Board of County Commissioners
THROUGH: Jason E. Brown, County Administrator
THROUGH: Tad Stone, Director
Department of Emergency Services
FROM: Erin Baskins, Staff Assistant IV
Department of Emergency Services
DATE: September 13, 2019
SUBJECT: Request from Cleveland Clinic Martin Health for a Class B
Certificate of Public Convenience and Necessity to provide Non -
Emergency ambulance inter -facility medical transports at the
ALS/BLS level.
It is respectfully requested that the information contained herein be given formal consideration by
the Board of County Commissioners at the next scheduled meeting.
Background:
On August 31, 1995, the Transportation Disadvantaged Local Coordinating Board recommended
to the County Commission that an ordinance be adopted to require a Certificate of Public
Convenience and Necessity (COPCN) for the regulation of wheelchair services.
On September 19, 1996, the Indian River County Board of County Commissioners approved
regulations governing ambulance services as outlined in County Ordinance, Chapter 304, Life
Support and Wheelchair services.
Analysis:
On July 9, 2019, Cleveland Clinic Martin Health submitted an application for Class B Certificate
of Public Convenience and Necessity to provide Non -Emergency ambulance inter -facility medical
transports at the ALSBLS level. Pursuant to the Indian River County Code referenced above, staff
initiated an investigation to be made regarding the application and the need for the additional non-
emergency transportation service in the County.
There are three (3) other providers who hold a Class B certificate in the County as follows:
American/All County Ambulance
Coastal Health Services of Brevard, Inc.
We Care of the Treasure Coast
At an informational meeting, which was held on August 22, 2019, all current providers,
125
municipalities, and interested groups were invited to attend for the purpose of receiving
information about the proposed service and discuss the need for additional service in the County.
Only one current provider attended the meeting and they raised no concerns over the impacts
generated by Cleveland Clinic Martin Health.
The required Public Hearing Notice was published in the Vero Beach Press Journal on September
15, 2019.
Recommendation:
Indian River County Ordinance, Chapter 304, Life Support and Wheelchair Services states that the
issuance of a Certificate of Public Convenience and Necessity shall be regulated by additional
needs of the public.
Staff recommends that the Board of County Commissioners, based upon the needs assessment as
outlined in Indian River County Ordinance, Chapter 304.07, to approve and grant a Class `B"
COPCN to Cleveland Clinic Martin Health.
Attachments:
**Due to the size of the application, it is available for review during regular business hours
(8:30am to 5:OOpm, Monday through Friday) at the Offices of Emergency Services.**
126
Rllcv�
�., �... ,r: �. =PART`C1F4Ii-fECIS:��T�DDAY%$aiETWC3RK
Indian River Press Journal ( `
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION sF
NOTICE OF PUBLIC HEARING
O
NOTICE IS HEREBYGIVEN that P,
the Board of County Commis-
sioners of Indian River County,
INDIAN RIVER CO ATTO RNEYS OFC Florida, will conduct a Public
1801 27 TH STREET Hearing to consider the fol-
lowing:
VERO BEACH, FL 32960 CLASS "B" CEIRTIFICAOTE OF
PUBLIC CONVENIENCE AND
NECESSITY BY CLEVELANC
STATE OF WISCONSIN CLINIC MARTIN HEALTH FOF
MARTIN HEALTH SYSTEM.AD-
COUNTY OF BROWN VANCED MEDICAL TRANS
PORT, TO PROVIDE AD-
VANCED LIFE SUPPORT(ALS)
Before the undersigned authority personally appeared, said AND BASIC LIFE SUPPOR"
al clerk, who on oath says that he/she is a legal clerk of (BLS) TRANSPORTATION
legal Y 9 SERVICESQS DEFINED IN AND
the Indian River Press Journal, a daily newspaper PURSUANT TO CHAPTER 304,
published at Vero Beachin Indian River Press Journal, a INDIAN RIVER COUNTY CODE.
daily newspaper published at Vero Beach in Indian River The Public Hearing will be
Count Florida: that the attached co of advertisement held on Tuesday. October n
Y. copy 2019 at 9:05 a.m., or as soon
was published in the Indian River Press Journal in the thereafter as the matter may
Com-
followingissues below. Affiant further says that the said mi heard, in the County Y mission Chambers located on
Indian River Press Journal is a newspaper published in the first floor of Building A of
, Florida, and that the County Administrative
Vero Beach in said Indian River County, Complex, 1801 27th Street,
said newspaper has heretofore been continuously Vero Beach, Florida 32960, at
published in said Indian River Count Florida, daily and which time interested parties
P Y. Y may be heard with respect to
distributed in Indian River County, Florida, for a period of the application.
one year next preceding the first publication of the attached Any proposed documents may
copy of advertisement; and affiant further says that she has be ascertained by the public
neither paid or promised any person, firm or corporation during regular business hours
(8:30 a.m. to 5:00 p.m., Mon -
any discount, rebate, commission or refund for the purpose day through Friday) at the Of-
fices
f-
of securingthis advertisement for publication in the said l c at of Emergency Services:
P located at 4225 43rd Avenue;
newspaper. The Indian River Press Journal has been Vero Beach, Florida 32967.
entered as Periodical Matter at the Post Offices in Vero Anyone who may wish to ap-
Beach, Indian River County, Florida and has been for a peal any decision which may
period of one year next preceding the first publication of the be made at this meeting will
p Y p g p need to ensure that a verba -
attached copy of advertisement. tim record of the proceedings
is made, which includes testi-
mony and evidence upon
September 15, 2019 which the appeal is based.
Anyone who needs a special
accommodation for this meet -
ng must contact the County's
Americans With Disabilities
Subscribed and sworn to before on September 16, 2019: Act (ADA) Coordinator at 772-
226-1223 at least 48 hours in
advance of the meeting.
YYl.,uv
INDIAN RIVER COUNTY
BOARD OF COUNTY
Notarv. State of VVI. Countv of Brown COMMISSIONERS
BOB SOLARI, CHAIRMAN
Pub: September 15, 2019 TCN
TARA MONDLOCH 3778372
Notary Public
State of Wisconsin
My commission expires August 6, 2021
Publication Cost: $119.70
Ad No:0003778372
Customer No: 1310775
PO #: Cleveland Clinic
I9�A-I
10A:�
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Honorable Board of County Commissioners
THROUGH: Jason E. Brown, County Administrator
THROUGH: Tad Stone, Director
Department of Emergency Services
FROM: Steve Greer, Training Captain
Department of Emergency Services Fire Rescue Division
DATE: September 13, 2019
SUBJECT: Request from MCT Express, Inc. DBA United Medical
Transportation for a Class `B" and "E1" Certificate of Public
Convenience and Necessity to provide Non -Emergency ambulance
inter -facility medical transports at the ALS/BLS level and
Wheelchair Transports originating in Indian River County
It is respectfully requested that the information contained herein be given formal consideration by
the Board of County Commissioners at the next scheduled meeting.
Background:
On August 31, 1995, the Transportation Disadvantaged Local Coordinating Board recommended
to the County Commission that an ordinance be adopted to require a Certificate of Public
Convenience and Necessity (COPCN) for the regulation of wheelchair services.
On September 19, 1996, the Indian River County Board of County Commissioners approved
regulations governing ambulance services as outlined in County Ordinance, Chapter 304, Life
Support and Wheelchair services.
Analysis:
On June 30, 2019, MCT Express, Inc. DBA United Medical Transportation submitted an
application for Class B Certificate of Public Convenience and Necessity to provide Non -
Emergency ambulance inter -facility medical transports at the ALS/BLS level and a Class E1
Certificate of Public Convenience and Necessity to provide Wheelchair Transports originating in
Indian River County. Pursuant to the Indian River County Code referenced above, staff initiated
an investigation to be made regarding the application and the need for the additional non-
emergency transportation service in the County.
127
There are three (3) other providers who hold a Class B & El certificate in the County as follows:
American/All County Ambulance
Stellar Transport
We Care of the Treasure Coast
At an informational meeting, which was held on August 22, 2019, all current providers,
municipalities, and interested groups were invited to attend for the purpose of receiving
information about the proposed service and discuss the need for additional service in the County.
Only one current provider attended the meeting and they raised a few concerns over the impacts
generated by MCT Express, Inc. DBA United Medical Transportation but will address those at the
Public Hearing.
The required Public Hearing Notice was published in the Vero Beach Press Journal on September
15, 2019.
Recommendation:
Indian River County Ordinance, Chapter 304, Life Support and Wheelchair Services states that the
issuance of a Certificate of Public Convenience and Necessity shall be regulated by additional
needs of the public.
Staff recommends that the Board of County Commissioners, based upon the needs assessment as
outlined in Indian River County Ordinance, Chapter 304.07, to approve and grant a Class "B" &
"E1" COPCN to MCT Express, Inc. DBA United Medical Transportation.
Attachments:
**Due to the size of the application, it is available for review during regular business hours
(8:30am to 5:OOpm, Monday through Friday) at the Offices of Emergency Services.**
128
INDIAN RIVER CO ATTO RNEYS OFC
1801 27 TH STREET
VERO BEACH, FL 32960
STATE OF WISCONSIN
COUNTY OF BROWN
Before the undersigned authority personally appeared, said
legal clerk, who on oath says that he/she is a legal clerk of
the Indian River Press Journal, a daily newspaper
published at Vero Beachin Indian River Press Journal, a
daily newspaper published at Vero Beach in Indian River
County, Florida: that the attached copy of advertisement
was published in the Indian River Press Journal in the
following issues below. Affiant further says that the said
Indian River Press Journal is a newspaper published in
Vero Beach in said Indian River County, Florida, and that
said newspaper has heretofore been continuously
published in said Indian River County, Florida, daily and
distributed in Indian River County, Florida, for a period of
one year next preceding the first publication of the attached
copy of advertisement; and affiant further says that she has
neither paid or promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing this advertisement for publication in the said
newspaper. The Indian River Press Journal has been
entered as Periodical Matter at the Post Offices in Vero
Beach, Indian River County, Florida and has been for a
period of one year next preceding the first publication of the
attached copy of advertisement.
September 15, 2019
Subscribed and swor to before on September 16, 2019:
-Notary. State of WI. Countv of Brown
TARA MONDLOCH
Notary PUblic
State of Wisconsin
My commission expires August 6, 2021
Publication Cost: $123.12
Ad No: 0003778461
Customer No: 1310775
PO #: MCT Express
Indian River Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBYGIVEN that
the _Board of County Commis-
sioners of Indian River County,
Florida, will conduct a Public
Hearing to consider the fol-
lowing:
AN APPLICATION FOR A
CLASS "B" AND CLASS "E1"
CERTIFICATEOF PUBLIC CON-
VENIENCE AND NECESSIT
FOR MCT EXPRESS,INC: DBA
UNITED MEDICAL TRANSPOR
TATION, TO PROVIDE AD-
VANCED LIFE SUPPORT(ALS),
BASIC LIFE SUPPORT (BLS)
AND WHEELCHAIR
W H EELCHA I R/STRETCH ER,
AND AMBULATORY TRANS
PORTATION SERVICESAS DE-
FINED IN AND PURSUANTTO
CHAPTER 304, INDIAN RIVEF
COUNTY CODE.
The Public .Hearing 'will be
held on Tuesday, October 1.,
2019 at 9:05 a.m., or as soon
thereafter as the matter may
be heard, ,in the County Com-
mission Chambers located on
the first floor of Building A of
the County Administrative
Complex, 1801 27th. Street,
Vero Beach, Florida 32960,, at.
which time interested parties
may be heard with respect to
the application.
Any proposed documents may
be ascertained :by the public
during regularbusiness hours
(8:30 a.m. to 5:00 p.m., Mon-
day through Friday) at the Of-
fices of Emergency Services,
located at 4225 43rd Avenue,
Vero Beach, Florida 32967.
Anyone who may wish to ap-
peal any decision which may
be made at this meeting will
need to ensure that a verba-
tim record of the proceedings
is made, which includes testi-
mony and evidence upon
which the appeal is based.
Anyone who needs a special
accommodation for this meet-
ing must contact the County's
Americans With Disabilities
Act (ADA) Coordinator at 772-
226-1223 at least 48 hours in
advance of the meeting.
INDIAN RIVER COUNTY
BOARD OF COUNTY
COMMISSIONERS
BOB SOLARI, CHAIRMAN
Pub: September 15, 2019 TCN
3778461
10,A, 9, _
/d8 A ..-I
13
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
THROUGH: Roland M. DeBlois, AICP; Interim Community Development Director
FROM: John W. McCoy, AICP; Chief, Current Development
DATE: September 23, 2019
SUBJECT: Mark W. Plate's Request for Abandonment of a 130' Long Segment of the 70' Wide 57th
Avenue Right -of -Way South of 97th Place in the Tropicana Homesites Subdivision
[ROWA-18-07-03 / 2017030059-81633]
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of October 1, 2019.
DESCRIPTION AND CONDITIONS:
Mark W. Plate is requesting abandonment of the portion of 57th Avenue right-of-way south of 97th Place
in the Tropicana Homesites Subdivision. Tropicana Homesites is a residential subdivision located on the
east side of US 1 just north of Barber Street and is adjacent to the Pelican Pointe condominium
development (see attachment 2). The subdivision was platted in the mid 1950's. The 70' wide by 130'
long subject segment of right-of-way is at the edge of the subdivision and appears to have been platted
to facilitate development of the adjacent property which is now developed as Pelican Pointe. While the
subject segment of right-of-way was never formally improved, it has been cleared and leveled for a
significant period of time.
The applicant owns the lot adjacent to the west of the subject right-of-way segment and has requested
that the subject segment of right-of-way be abandoned. If abandoned, the total right-of-way will revert
to the adjacent property to the west since the plat that created the right-of-way did not extend to the east.
As required by the County land development regulations (LDRs), prior to the Technical Review
Committee (TRC) meeting at which the subject application was reviewed, staff notified each property
owner adjacent to the subject right-of-way by regular mail. Based on the notification, the adjacent
property owner (Pelican Pointe) expressed a concern regarding the proposed abandonment, since Pelican
Pointe uses the subject right-of-way to access the project's maintenance building which is near the
subject right-of-way segment. If the entire right-of-way reverts to the adjacent lot owner, Pelican Pointe
will lose the ability to use the subject segment of right-of-way for access. The applicant and adjacent
property owners have reached an agreement (side deal) where the applicant will deed the east half of the
right-of-way to Pelican Pointe, if the right-of-way is abandoned. Such an agreement will allow Pelican
Pointe continued functional access to the maintenance area. The attorney for Pelican Pointe is presently
holding a signed agreement from Plate to provide a deed to Pelican Pointe pending the approval of the
right-of-way abandonment.
At this time, the applicant requests that the subject right-of-way be abandoned.
129
ANALYSIS:
Consistent with guidelines established by the BCC, this petition was reviewed by all County divisions
and utility providers having jurisdiction or potential interests within the subject right-of-way. Upon
review, County staff advised that there is an existing 10' foot wide drainage and utility easement that
runs along the rear of all lots within the subdivision, and those easements were dedicated to the County.
Therefore, County staff recommends that a 10' foot wide drainage and utility easement be retained along
the south 10' feet of the subject right-of-way (to align with the existing rear lot easements), in order to
provide a continuous easement.
The subject right-of-way is not part of the roadway system as noted on the County Thoroughfare Plan,
and is not needed for the thoroughfare system. Furthermore, the abandonment will not affect the right of
convenient access to any surrounding properties.
The County Attorney's Office has reviewed and approved the attached abandonment resolution for legal
form and sufficiency.
RECOMMENDATION:
Based on the analysis provided in staff's report, staff recommends that the Board abandon its rights to
the subject right-of-way and authorize the chairman to execute the proposed abandonment resolution,
with the following condition, as addressed in the proposed abandonment resolution:
A 10' foot wide drainage and utility easement shall be retained along the south side of the subject
right-of-way.
ATTACHMENTS:
1. Location Map
2. Abandonment Resolution
130
RESOLUTION 2019-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, PROVIDING FOR THE CLOSING,
ABANDONMENT, VACATION AND DISCONTINUANCE OF A 130' LONG
SEGMENT OF THE 70' WIDE 57TH AVENUE RIGHT-OF-WAY SOUTH OF 97TH
PLACE AS PLATTED IN THE TROPICANA HOMESITES SUBDIVISION,
INDIAN RIVER COUNTY PLAT BOOK 4, PAGE 20, OF THE PUBLIC RECORDS
OF INDIAN RIVER COUNTY, FLORIDA, WITH RETAINAGE OF A 10' WIDE
PUBLIC DRAINAGE AND UTILITY EASEMENT OVER THE SOUTH 10'.
WHEREAS, Indian River County originally received a duly executed and documented
petition from Mark W. Plate on April 11, 2018, requesting that the County close, vacate, abandon,
discontinue, renounce and disclaim any right, title and interest of the County and the public in and to
a 130' long segment of the 70' wide 57h Avenue Right -of -Way South of 97h Place in the Tropicana
Homesites Subdivision, Indian River County, Plat Book 4 Page 20, of the Public Records of Indian
River County, Florida; and
WHEREAS, in accordance with Section 336. 10, Florida Statutes notice of a public hearing to
consider said petition was duly published; and
WHEREAS, after consideration of the petition, supporting documents, staff investigation and
report, and testimony of all those interested and present, the Board finds that the subject right-of-way
is not located within any municipality, not necessary for continuity of the County's street and
thoroughfare network, and does not provide exclusive access to any private property.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that:
All right, title and interest of the County and the public in and to that certain right-of-way
segment more particularly described as follows:
WEST HALF
A 35 foot wide strip of land being the West 1/2 of Palmetto Avenue (now known as 57th
Avenue) right-of-way (r/w) as shown on TROPICANA HOMESITES, according to the
Plat thereof, as recorded in Plat Book 4, Page 20, of the Public Records of Indian River
County, Florida, being bounded on the North by the Easterly extension of the North line
of Block "A" of said TROPICANA HOMESITES and on the South by the South line of
said TROPICANA HOMESITES, said strip more particularly described as follows:
BEGINNING at the Northeast corner of Lot 5, Block A, of said TROPICANA
HOMESITES, proceed South 89040'10" East along the Easterly extension of the North
line of said Block "A" a distance of 35.00 feet to a point in the centerline of 57th Avenue;
thence South 00019'50" West along said centerline a distance of 130.00 feet to a point
on the South line of said TROPICANA HOMESITES; thence North 89°40'10" West
along the South line of said TROPICANA HOMESITES a distance of 35.00 feet to the
Southeast corner of said Lot 5, Block A; thence North 0099'50" East along the East line
of said Lot 5, Block A a distance of 130.00 feet to the POINT OF BEGINNING.
132
ATTACHMENT #2
RESOLUTION 2019 -
Containing an area of 4550 square feet, or 0.104 acres, more or less.
SUBJECT TO a 10 foot wide public utility easement over the South 10 feet thereof.
EAST HALF
A 35 foot wide strip of land being the East 1/2 of Palmetto Avenue (now known as 57th
Avenue) right-of-way (r/w) as shown on TROPICANA HOMESITES, according to the
Plat thereof, as recorded in Plat Book 4, Page 20, of the Public Records of Indian River
County, Florida, being bounded on the North by the Easterly extension of the North line
of Block "A" of said TROPICANA HOMESITES and bounded on the South by the
South line of said plat of TROPICANA HOMESITES, said strip more particularly
described as follows:
Commencing at the Northeast corner of Lot 5, Block A, of said TROPICANA
HOMESITES, proceed South 89'40'10" East along the Easterly extension of the North
line of said Block "A" a distance of 35.00 feet to a point on the centerline of 57th
Avenue, said point being the POINT OF BEGINNING; thence continue South
89°40'10" East along said Easterly extension a distance of 35.00 feet to a point on the
East line of said TROPICANA HOMESITES; thence South 00'19'50" West along said
East line a distance of 130.00 feet to the Southeast corner of said TROPICANA
HOMESITES; thence North 89°40'10" West along the South line of said TROPICANA
HOMESITES a distance of 35.00 feet to a point on the centerline of said 57th Avenue
r/w; thence North 00°19'50" East along said centerline a distance of 130.00 feet to the
point of beginning.
Containing an area of 4550 square feet, or 0.104 acres, more or less.
SUBJECT TO a 10 foot wide public drainage and utility easement over the South 10
feet thereof.
Lying and being in Indian River County, Florida, is hereby forever closed, abandoned,
renounced, disclaimed, and vacated except that a 10' wide public drainage and utility
easement shall be retained over the south 10' (see attached Exhibit A).
2. The closing, vacation, and abandonment of this segment of public right-of-way is in the best
interests of the public.
Notice of the adoption of this resolution shall be forthwith published once within thirty (30)
days from the date of adoption hereof.
4. The Clerk is hereby directed to record this resolution together with the proofs of publication
required by Section 336.10 Florida Statutes in the Official Record Books of Indian River
County without undue delay.
The subject right-of-way shall revert entirely to and be combined with Lot 5 Block A of the
Tropicana Homesites Subdivision, subject to a 10' wide drainage and utility easement over
the south 10'.
133
ATTACHMENT #2
RESOLUTION 2019 -
The foregoing resolution was offered by Commissioner who moved its
adoption. The motion was seconded by Commissioner , and upon being put to
a vote, the vote was as follows:
Chairman Bob Solari
Vice Chairman Susan Adams
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
Commissioner Peter D. O'Bryan
The Chairman thereupon declared the resolution duly passed and adopted this day of
, 2019.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
:•
Bob Solari, Chairman
ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller
Deputy Clerk
State of Florida
County of Indian River
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State and County
to take acknowledgments, personally appeared , and
as Chairman of the Board of County Commissioners and Deputy Clerk, respectively, to me known to
be the persons described in and who executed the foregoing instrument and they acknowledged before
me that they executed the same.
WITNESS my hand and official seal in the County and State last aforesaid this day of
)2019.
Notary Public
134
ATTACHMENT #2
RESOLUTION 2019 -
APPROVED AS TO LEGAL SUFFICIENCY
:•
William K. DeBraal, Deputy County Attorney
APPROVED AS TO PLANNING MATTERS
MM
Roland M. DeBlois, AICP, Interim Director
Community Development Department
135
ATTACHMENT #2
SKETCH OF DESCRIPTION
97th PLACE 70' R/W
GRAPHIC SCALES. S. TROPICANA DRIVE (P)
0 10 20 40
-- S89'40'10"E 70.00'
35.00' 35.00'
(IN FEET) 1 inch=20 ft. / S89'40'10"E
N.E.CORNER E'LY. EXTENSION OF
NOTES: LOT 5, BLOCK A I N. LINE BLOCK -A-
1. This is not a survey. /DESCRIBED
2. Reproductions of this a I o�PARCEL o o Nk'
sketch are not valid unless
it bears the signature and o w / oUj
original raised seal of a m Q i
Florida licensed Surveyor & 7 <
Mapper. o I PALMETTO AVE. (P)
3. This is an original W 57th A VENUE
description prepared per Ld m `O
client request. U) C3 w e ,70 R/W Z
YW N P.B.I. 4, PG. 20
00(3
mza w~ LY
J=a 0 m
LEGEND
P.O.B.=POINT OF BEGINNING I- U . I WEST 1 /2 EAST 1/2 a o
P.B.I.=PLAT BOOK INDIAN RIVER boa 4550 SQ. FT. 4550 SQ. FT.
COUNTY PUBLIC RECORDS I 0.104 AC. t' 0.104 AC. f `"I
O.R.B.=OFFICIAL RECORDS BOOK
R/W=RIGHT OF WAY g /Ld
(P)=PLAT ti « a
COR.=CORNERm p W < W a_
�W IC.5 C LO O O
n !n to
Q j I w O)
mN O M O
Q Z O
O
w Z Ln
90'00'00"(P) /U S.E. CORNER
SQU111 UNE OF TROPICANA
TROPI 1117-17 j HOME51 S HOMESITES
10' PUBLIC U77LITY 110, PPUBUTC//U77UTY
EASEMENT PER PLAT EASEMENT/ / N89"40'10"W
35.00' 35.00'
S.E. CORNER—/N89-40'10"W 70.00'
LOT 5, BLOCK A UNPLATTED — GOLF COURSE
LEGAL DESCRIP11ON
A 35 foot wide strip of land being the West 1/2 of Palmetto Avenue (now known as 57th Avenue)
right—of—way (r/w) as shown on TROPICANA HOMESITES, according to the Plat thereof, as recorded in
Plat Book 4, Page 20, of the Public Records of Indian River County, Florida, being bounded on the North
by the Easterly extension of the North line of Block "A" of said TROPICANA HOMESITES and on the South
by the South line of said TROPICANA HOMESITES, said strip more particularly described as follows:
BEGINNING at the Northeast corner of Lot 5, Block A, of said TROPICANA HOMESITES, proceed South
89'40'10" East along the Easterly extension of the North line of said Block "A" a distance of 35.00 feet
to a point in the centerline of 57th Avenue; thence South 00'19'50" West along said centerline a distance
of 130.00 feet to a point on the South line of said TROPICANA HOMESITES; thence North 89'40'10" West
along the South line of said TROPICANA HOMESITES a distance of 35.00 feet to the Southeast corner of
said Lot 5, Block A; thence North 00'19'50" East along the East line of said Lot 5, Block A a distance of
130.00 feet to the POINT OF BEGINNING.
Containing an area of 4550 square feet, or 0.104 acres, more or less.
SUBJECT TO a 10 foot wide public utility easement over the South 10 feet thereof.
REVISED PER IR CO. — 3/1/19
William B. Zentz & Associates, Inc. JOB No.
Professione/Surve i &M 206-001
Yn9 BPPin9
CERTIFICATE OF AUTHORIZATION (LB) No. 6840 [><37E
684 Old Dixie Highway 1/2919
Vero Beach, FI 32962
Phone: (772) 567-7552 WLLIAM B. ZENU,, PLS SHEET of
\q Fax (772) 567-1751 REGISTERED LAND SURVEYOR No. 5276
STATE OF FLORIDA �36 1
Exhibit "A " Page 1 of 2 ATTACHMENT #2
SKETCH OF DESCRIPTION 97th PLACE70' R/W
GRAPHIC SCALE S. TROPICANA DRIVE (P)
0 10 20 40 P.O.C. P.O.B.
S89'40'10"E 70.00'
(IN FEET) 1 inch=20 ft. 35.00' /35.00'�/
N.E. CORNER CLY. EXTENSION OF SS9�4O'10"E
LOT 5, BLOCK A l N. LINE BLOCK "A" W
NOTES:
it DESCRIBED
1. This is not a survey.W
a /PARCEL o 2
2. Reproductions of this W o O j p
sketch are not valid ly 0 o m Q
unless it bears the
signature and original w
raised seal of a Florida
licensed Surveyor & (� PALMETTO AVE. (P)
Mapper. v, 57th A VENUE W
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a V) o a 70' R/W W �
LEGEND �2" �� P.B.I. 4, PG. 20
ood<
P.O.C.=POINT OF COMMENCEMENT -i = a- I a m
P.O.B.=POINT OF BEGINNING M<'7
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P.B.I.=PLAT BOOK INDIAN RIVER `n Q
COUNTY PUBLIC RECORDSv 0i I WEST 1/2 EAST 1/2
Uj
O.R.B.=OFFICIAL RECORDS BOOK o o c 4550 SQ. FT. 4550 SQ. FT. Z
R/W=RIGHT OF WAY I 0.104 AC. f 0.104 AC. t/ w "
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SOUTH LINE /S.E. CORNER
TROPICANA HOMESITES TROPICANA HOMESITES
10' PUBLIC U77LJTY ' PUBLIC
EASe4fENi PEN PLAT JDEASEMENT 77CJ7Y N89"40'10"W
35.00' /i35.00'/
S.E. CORNER N89'40'1 0"W 70,00'
LOT 5, BLOCK A
Legal Description UNPLATTED — GOLF COURSE
A 35 foot wide strip of land being the East 1/2 of Palmetto Avenue (now known as 57th Avenue)
right—of—way (r/w) as shown on TROPICANA HOMESITES, according to the Plat thereof, as recorded in Plat
Book 4, Page 20, of the Public Records of Indian River County, Florida, being bounded on the North by the
Easterly extension of the North line of Block "A" of said TROPICANA HOMESITES and bounded on the South
by the South line of said plot of TROPICANA HOMESITES, said strip more particularly described as follows:
Commencing at the Northeast corner of Lot 5, Block A, of said TROPICANA HOMESITES, proceed South
89'40'10" East along the Easterly extension of the North line of said Block "A" a distance of 35.00 feet to
to a point on the centerline of 57th Avenue, said point being the POINT OF BEGINNING; thence continue
South 89'40'10" East along said Easterly extension a distance of 35.00 feet to a point on the East line of
said TROPICANA HOMESITES; thence South 00'19'50" West along said East line a distance of 130.00 feet to
the Southeast comer of said TROPICANA HOMESITES; thence North 89'40'10" West along the South line of
said TROPICANA HOMESITES a distance of 35.00 feet to a point on the centerline of said 57th Avenue r/w;
thence North 00'19'50" East along said centerline a distance of 130.00 feet to the point of beginning.
Containing an area of 4550 square feet, or 0.104 acres, more or less.
SUBJECT TO a 10 foot wide public utility easement over the South 10 feet thereof.
REVISED PER IR CO. — 3/1/19
William B. Zentz & Associates, Inc. JOB No.
Professional Surveying&Mapping 206-001
CEFMFICATE OF AUTHORIZATION (LB) No. 6840 DATE
Vero Beach, FI 32962 1/29/19
Phone: (772) 567-7552 1Y1LUw B. ZENTZ, PLS SHEET OF
Fax : (772) 567-1751 REGISTERED LAND SURVEYOR No. 5276
STATE OF FLORIDA 13'1y
1
Exhibit "A" Page 2 of 2 ATTACHMENT #2
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BEARING BASE P.B.I. 4. PG. 20 � 2
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INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION
REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION
Any organization or individual wishing to address the Board of County Commission shall complete this
form and submit it to the Indian River County Administrator's Office.
PUBLIC DISCUSSION INFORMATION
Indian River County Code Section 102.04(10)(b): as a general rule, public discussion
items should be limited to matters on which the commission may take action
Indian River County Code Section 102.07(2): limit remarks to three minutes unless
additional time is granted by the commission
NAME OF INDIVIDUAL OR
Fern Grounds
ORGANIZATION:
ADDRESS: 2375 11"' Ct SW
PHONE:
772-925-1062
SUBJECT MATTER FOR DISCUSSION:
Littering/trash on our roads and highways
IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED?
YES xNO
IS THIS AN APPEAL OF A DECISION
F-1
YES Fx-1NO
WHAT RESOLUTION ARE YOU
Signs alerting drivers with signs
stating "No Littering" ordinance#?
REQUESTING OF THE COMMISSION?
ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? Fx
YES ❑ NO
WHAT FUNDS OR ACTIVITIES ARE
REQUIRED TO MEET THIS
REQUEST?
Transmitted to Administrator Via:
Interactive Web Form
E -Mail
Hand Delivered
Phone
COUNTY ADMINISTRATOR: Jason E. Brown
MEETING DATE: Sept 17, 2019
FACounty Admin\ExecAsst\AGENDA\Public Discussion Items Fmm.doc .
138
AM,
DISTRICT
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Honorable Emergency Services District Board of Commissioners
THROUGH: Jason E. Brown, County Administrator
THROUGH: Tad Stone, Director
Department of Emergency Services
FROM: Erin Baskins, Staff Assistant IV
Department of Emergency Services
DATE: I September 16, 2019
SUBJECT: Approval of Affiliation Agreement Extension between Medical Career
Academy and Indian River County Emergency Services District
It is respectfully requested that the information contained herein be given formal consideration by the
Emergency Services Board of Commissioners at the next scheduled meeting.
DESCRIPTION:
On September 20, 2016, Indian River County Department of Emergency Services entered into an
affiliation agreement for the purposes of providing education oversight as it relates to preceptor
mentoring with Medical Career Academy. The affiliation agreement allows for 3 additional one
(1) year terms. Staff is requesting to renew the Affiliation Agreement for the second one (1) year
term, and shall expire on September 20, 2020.
FUNDING:
There are no funding requirements for this item.
RECOMMENDATION:
Staff recommends approval of the second one (1) year extension of the Affiliation Agreement
between Indian River County Emergency Services District and Medical Career Academy.
ATTACHMENTS:
Two Copies of the Affiliation Agreement for Execution
139
SECOND EXTENSION OF AFFILIATION AGREEMENT BETWEEN
THE INDIAN RIVER COUNTY EMERGENCY SERVICES DISTRICT
AND THE MEDICAL CAREER ACADEMY, INC.
This Second Extension of Affiliation Agreement is entered into by and between INDIAN
RIVER COUNTY EMERGENCY SERVICES DISTRICT, a dependent special district, whose
mailing address is 4225 431d Avenue, Vero Beach, FL 32967, hereinafter COUNTY and
MEDICAL CAREER ACADEMY, INC., a Florida not for profit corporation, whose new location
and mailing address is 7751-1 North Military Trail, Palm Beach Gardens, FL 33410-1300,
hereinafter MCA do hereby agree as follows:
WHEREAS, the COUNTY and MCA entered into an Affiliation Agreement (Agreement)
dated September 20, 2016, for EMT and paramedic students who attend MCA to obtain "on the
job training" by conducting ride -a -longs with County Emergency Services District personnel; and
WHEREAS, the parties have found the Agreement to be mutually beneficial; and
WHEREAS, the Agreement provides for three one year renewals; and
WHEREAS, the COUNTY and MCA desire to renew the Agreement for an additional
one year period.
NOW THEREFORE, the parties do agree as follows:
1. The above recitations are true and correct and incorporated herein by reference in this
Agreement.
2. The Agreement dated September 20, 2016, is hereby extended until September 20,
2020.
3. The remaining terms of the Agreement remain unchanged and in full force and effect.
IN WITNESS WHEREOF the COUNTY and MCA has caused these presents to be
executed in their names, the day and year first above written.
MEDICAL CAREER ACADEMY, INC. INDIAN RIVER. COUNTY
EMERGENCY SERVICES DISTRICT
in
al
Tina Palermo, CEO/Program Director Bob Solari, Chairman
Date:
Date Approved:
140
ATTEST: Jeffrey R. Smith,
Clerk of Court and Comptroller
By:
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Approved as to Form and Legal Sufficiency:
William K. DeBraal, Deputy County Attorney
141