HomeMy WebLinkAbout10/08/2019BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY FLORIDA
COMMISSION AGENDA
TUESDAY, OCTOBER 8, 2019 - 9:00 AM
Commission Chambers
Indian River County Administration Complex
.1.801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS
Bob Solari, Chairman, District 5 Jason E. Brown, County Administrator
Susan Adams, Vice Chairman, District 1 Dylan Re►ngold, County Attorney
Joseph E. Flescher, District 2 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Peter D. O'Bryan, District 4
Tim Zorc, District 3
1. CALL TO ORDER .
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
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Pastor Terry Alderton, Associate Pastor of Lakeside Fellowship Church
3. PLEDGE OF ALLEGIANCE
Commissioner Peter D. O'Bryan
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
5.A. Proclamation Honoring National Domestic Violence Awareness Month
Attachments: Proclamation
5.13. Presentation of Proclamation Designating the Day, October 12, 2019, As Breast
Cancer Awareness/Wear Pink Day In Indian River County, Florida
Attachments: Proclamation
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING
BOARD ACTION
October 8; 2019 Page 1 of 4
7.A. West Wabasso Phase 2 Septic to Sewer IRLNEP Funding Agreement Change
Order No. 1
Attachments: Staff Report
8. CONSENT AGENDA
8.A. Checks and Electronic Payments September 20; 2019 to September 26, 2019
Attachments: Finance Department Staff Report
8.B. Insurance Marketing; Siver Insurance Consultants
Attachments: Staff Report
Siver Proposal
8.C. Windsor Properties Request for Partial Release of Easements on Three Lots in
Windsor PD Plat 9
Attachments: Staff Report
Maps
Proposed Resolution Releasing Easements
8.D. Atlantic Boulevard Parking Area, Release of Retainage and Change Order No. 1
(IRC -1719)
Attachments: Staff Report
Change Order No. 1
Description of Itemized Changes
8.E. Renewal of Agreements for Continuing Environmental and Biological Support
Services, RFQ# 2017053, Project No. IRC -1720
Attachments: Staff Report
Ecological Associates, Inc. Renewal and Fee Schedule
Environmental Science Associates Renewal and Fee Schedule
G.K. Environmental, Inc. Renewal and Fee Schedule
Kimley-Horn & Associates, Inc. Rnewal and Fee Schedule
8.F. Work Order 5: Assistance with the Research and Review Development Phase for
the Indian River County Lagoon Management Plan
Attachments: Staff Report
Work Order No. 5
8.G. Work Order No. 22 - Water Distribution Model, Calibration, Evaluation and
Flushing Plan
Attachments: Staff Report
Work Order No 22
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
October 8, 2019 Page 2 of 4
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
B. PUBLIC DISCUSSION ITEMS
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Management and Budget
F. Public Works
G. Utilities Services
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
B. Commissioner Susan Adams, Vice Chairman
C. Commissioner Joseph E. Flescher
D. Commissioner Peter D. O'Bryan
E. Commissioner Tim Zorc
Commissioners Open Dialogue
Commissioners Open Dialogue
Commissioners Open Dialogue
Attachments: Commissioners Open Dialogue
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
October 8, 2019 Page 3 of 4
15.B.1 Approval of Minutes Meeting of June 18, 2019
Attachments: 06182019SWDD Draft
15.B.2 Approval of Minutes Meeting of July 2, 2019
15.B.3 Approval of Minutes Meeting July 9, 2019
Attachments: 07092019SWDD
15.B.4 Biosolids Agreement between the Solid Waste Disposal District and the City of
Vero Beach
Attachments: Staff Report
Biosolids Agreement with the City of Vero Beach
C. Environmental Control Board
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall
provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda,
including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which
the Board is to take action which was either not on the Board agenda or distributed to the public prior to the
commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a
verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal
will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.iregov.com The full agenda is
also available for review in the Board of County Commission Office, the Indian River County Main Library,
and the North County Library.
Commission Meetings are broadcast live on Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5: 00 p.m.
October 8, 2019 Page 4 of 4
�5_A
PROCLAMATION
HONORING THE MONTH OF OCTOBER, 2019
AS NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS, each day in America, four women are murdered by their intimate partners; and
WHEREAS, each day in America, an average of twenty people every minute are abused by
their intimate partners; and
WHEREAS, one -in -three American women and one -in -four men have experienced some
form of intimate partner violence; and
WHEREAS, National Domestic Violence Awareness Month provides all Americans the
opportunity to recommit to ensuring that every relationship be violence -free; and
WHEREAS, in Indian River County, SafeSpace, Incorporated, joins forces with law
enforcement, victim service programs, criminal justice officials, social service organizations, and
concerned citizens to fight domestic violence and provide all domestic violence victims a safe
place where they can live with respect, resources, restoration, and justice; together, their
commitment and compassion help to ensure that our community steps forward to support
domestic violence victims in need.
NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF
COUNTY COMMISSIONERS that the Board recognizes and honors the month of October, 2019,
as National Domestic Violence Awareness Month, and furthermore, expresses our sincere
appreciation for those committed to promoting peace and preventing domestic violence in our
community.
Adopted this 8th day of October, 2019. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
Susan Adams, Vice Chairman
Joseph E. Flescher
Tim Zorc
Peter D. O'Bryan
1
68
PROCLAMATION
DESIGNATING THE DAY, OCTOBER 12, 2019, AS
BREAST CANCER AWARENESSIWEAR PINK DAY
IN INDIAN RIVER COUNTY, FLORIDA
WHEREAS, breast cancer is a malignant tumor that starts in the cells of the breast that can
grow into (invade) surrounding tissues or spread (metastasize) to distant areas of the body; and
WHEREAS, the disease occurs almost entirely in women, but men can get it too. 1 in 8 U.S.
women (about 12%) will develop invasive breast cancer over the course of their lifetime. A man's
lifetime risk of breast cancer is about 1 in 1,000; and
WHEREAS, In 2019, an estimated 268,000 new cases of invasive breast cancer are expected
to be diagnosed in women in the U.S and about 2,670 new cases of invasive breast cancer are
expected to be diagnosed in men in 2019; and
WHEREAS, for women in the U.S., breast cancer death rates are higher than those for any
other cancer, besides lung cancer. About 41,760 women in the U.S. are expected to die in 2019 from
breast cancer, though death rates have declined by 40% since 1991. Women under 50 have
experienced larger decreases. These decreases are thought to be a result of treatment advances,
earlier detection through screening, and increased awareness.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the Board does hereby designate the
day of October 12, 2019, as
BREAST CANCER AWARENESS/WEAR PINK DAY IN INDIAN RIVER COUNTY
to continue increased public awareness of breast cancer and to promote research for
treatment and a cure.
Adopted this 8th day of October, 2019. BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
Susan Adams, Vice Chairman
Peter D. O'Bryan
Joseph E. Flescher
Tim Zorc
2
Informational Item
7A
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: September 27, 2019
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Arjuna Weragoda, PE, Capital Projects Manager
Subject: West Wabasso Phase 2 Septic to Sewer IRLNEP Funding Agreement— Change Order No. 1
Descriptions and Conditions:
On October 2, 2018, the Indian River County Board of County Commissioners (BCC) approved the Fiscal Year
(FY) 18/19 Cost -Share Agreement between the Indian River Lagoon National Estuary Program (IRLNEP) and
Indian River County, which is scheduled to expire September 30, 2019. On January 15, 2019, the BCC approved
the award of the contract to CK Contractors and Development. The notice to proceed was issued February 18,
2019. The project is substantially complete.
Analysis/Engineering:
Since the issuance of the notice to proceed, Indian River County Department of Utility Services (IRCDUS) staff
made numerous attempts to obtain three-phase power to the proposed lift station. The delay in having power
supplied to the proposed lift station delayed the contractor performing startup testing on the lift station.
Without a fully functioning lift station, the contractor is unable to connect households. Now that the power
has been supplied, the contractor has connected approximately 52 individual households to the centralized
sewer system. Because of this delay, staff requested a three-month extension from IRL Council to complete
the project. The extension Was granted. In the essence of time, the IRCDUS Director signed the no -cost
administrative time extension.
Financing/Funding:
The above.changes to the contract were merely extending the contract time and has no impact on pricing.
Therefore, there is no change to the original approved budget of $1,700,000.
Recommendation:
The subject item is informational only and therefore does not require action by the Indian River County
Board of County Commissioners.
Attachment:
No Cost Change Order No. 1 to IRL 2018-01 Contract (on file in the IRCDUS office)
F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - West Wabasso Community Sewer System Phase 2 - UCP# 3
4117\Admin\Grants\IRLNEP\Agenda -West Wabasso Septic to Sewer IRLNEP-Change Order No.l.docx
eaiap
Indian Rider Lagoon National Estuary Program
CHANGE ORDER
DATE: September 19, 2019
TO: Arjuna Weragoda, P.E.
Indian River County
1801 27`h Street
Vero Beach, FL 32960
FROM: Daniel Kolodny, Work Order/Project Manager
RE: CONTRACT/PURCHASE ORDER NUMBER: IRL 2018-01
Change Order Number 1
CHANGE ORDER ENCUMBRANCE NUMBER (IF APPLICABLE):
CONTRACT/PROJECT NAME: West Wabasso Phase II Septic to Sewer Project
CHANGE ORDER IMPACTS: Extends completion date to December 31, 2019.
JUSTIFICATION FOR EXTENSION (if applicable): This no -cost extension extends the completion
date 92 days. The delays incurred are in relation to delays from FPL. Extending the 3-phase power was
partially completed June 18, 2019 without the installation of the hand hole and riser. Although,
specifically stated in the notification of new construction submitted October 2, 2018 that the service
needed to be underground the installation was not performed as such. FPL has now completed their work.
These delays hindered the contractor performing startup testing on the lift station as scheduled. Without a
fully functioning lift station Indian River County Department of Utility Services (IRCDUS) was unable to
connect households. However, IRCDUS's contractor was moving forward with installing the private
laterals to a point prior to making the final tie-in. This was all done in an effort to adhere to the schedule.
Currently, the contractor has one connection to make and address punchlist items prior to installing the
final lift of asphalt.
SCHEDULE/WORK ORDER AMOUNT IMPACTS:
Extends the completion date from 9/30/2019 to 12/31/2019 (impact on schedule: 92 days).
Contrac amount is not Zed b this change order.
Ap roved: Original Amount $
Duane E. De Freese, Ph.D., Executive Director or Designee Total Additions / Deductions $
Date: e i �JT �"' 7
, "211
Acknowledged:
Indian River County
to -date
Amount of this Change
Revised Amount
Date: 9"
ON. LAGOON
ONE COMMUNITY • ONE VOICE
200,000.00
0.00
$ 0.00
$ 200,000.00
[RL Council C 1235 Main Street • Sebastian, FL 32958 .0 (772)742-2858 6 iRLCouncil.com
J
ILf
JEFFREY R. SMITH,
Clerk of Circuit Court & Comptroller
Finance Department
1801 27t' Street
Vero Beach, FL 32960
CPA, CGFO, CGMA
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: September 26, 2019
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
September 20, 2019 to September 26, 2019
a,
& CoMpT
Roy '.
Fa c ouN�y F..
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of September 20, 2019 to September 26, 2019.
4
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
387015
09/20/2019
UNITED WAY OF INDIAN RIVER COUNTY
654.00
387016
09/20/2019
ADMIN FOR CHILD SUPPORT ENFORCEMENT
299.36
387017
09/20/2019
ADMIN FOR CHILD SUPPORT ENFORCEMENT
303.42
387018
09/20/2019
ADMIN FOR CHILD SUPPORT ENFORCEMENT
169.30
387019
09/20/2019
NORTH CAROLINA CHILD SUPPORT
105.69
387020
09/20/2019
ECMC
475.39
387021
09/20/2019
NORTH CAROLINA DEPARTMENT OF REVENUE
133.45
387022
09/20/2019
COMMONWEALTH OF MASSACHUSETTS
154.00
387023
09/20/2019
KANSAS PAYMENT CENTER
219.69
387024
09/26/2019
ROSEN CENTRE HOTEL
300.00
387025
09/26/2019
JASON E BROWN
35.00
387026
09/26/2019
FLORIDA COALITION FOR THE HOMELESS
395.00
387027
09/26/2019
UNIVERSITY OF MARYLAND
1,196.00
387028
09/26/2019
PORT CONSOLIDATED INC
410.53
387029
09/26/2019
COMMUNICATIONS INTERNATIONAL
23,727.30
387030
09/26/2019
TEN -8 FIRE EQUIPMENT INC
6,535.67
387031
09/26/2019
VERO CHEMICAL DISTRIBUTORS INC
125.08
387032
09/26/2019
RICOH USA INC
102.69
387033
09/26/2019
RICOH USA INC
35.45
387034
09/26/2019
CHISHOLM CORP OF VERO
2,322.00
387035
09/26/2019
HENRY SCHEIN INC
1,035.31
387036
09/26/2019
AT&T WIRELESS
2,648.39
387037
09/26/2019
SEWELL HARDWARE CO INC
247.10
387038
09/26/2019
GRAINGER
11,142.49
387039
09/26/2019
GAYLORD BROTHERS INC
2,943.59
387040
09/26/2019
LFI FORT PIERCE INC
543.38
387041
09/26/2019
BOUND TREE MEDICAL LLC
502.71
387042
09/26/2019
ECOTECH CONSULTANTS INC
2,666.00
387043
09/26/2019
VERO INDUSTRIAL SUPPLY INC
369.06
387044
09/26/2019
EXPRESS REEL GRINDING INC
2,200.00
387045
09/26/2019
TIRESOLES OF BROWARD INC
2,816.33
387046
09/26/2019
AMERICAN WATER CHEMICALS INC
8,246.92
387047
09/26/2019
EDLUND DRITENBAS BINKLEY ARCHITECTS
3,500.00
387048
09/26/2019
NEWMANS POWER SYSTEMS
11.76
387049
09/26/2019
PHILIP VANVYNCKT
715.00
387050
09/26/2019
BAKER & TAYLOR INC
11,557.30
387051
09/26/2019
MIDWEST TAPE LLC
6,243.10
387052
09/26/2019
MWI CORP
1,206.67
387053
09/26/2019
BAKER DISTRIBUTING CO LLC
1,178.44
387054
09/26/2019
CENGAGE LEARNING INC
923.50
387055
09/26/2019
SUNSHINE REHABILATION CENTER OF IRC INC
15.00
387056
09/26/2019
RIVER PARK ASSOCIATES LIMITED
506.00
387057
09/26/2019
ROGER J NICOSIA
1,500.00
387058
09/26/2019
CITY OF VERO BEACH
3,750.77
387059
09/26/2019
AT&T
3,157.98
387060
09/26/2019
INDIAN RIVER COUNTY SHERIFF
30.00
387061
09/26/2019
NAN MCKAY AND ASSOCIATES INC
239.00
387062
09/26/2019
LIVINGSTON PAGE
60.00
387063
09/26/2019
TREASURE COAST HOMELESS SERVICES
906.97
387064
09/26/2019
WAL MART STORES EAST LP
118.02
387065
09/26/2019
UNIVERSITY OF FLORIDA
125.00
387066
09/26/2019
ROGER CLEVELAND GOLF INC
1,741.95
387067
09/26/2019
INTERNATIONAL GOLF MAINTENANCE INC
990.00
387068
09/26/2019
FEDERAL EXPRESS CORP
12.46
387069
09/26/2019
MUNICIPAL CODE CORPORATION
1,562.66
387070
09/26/2019
LIBERTY FLAGS INC
941.00
387071
09/26/2019
MORGAN & EKLUND INC
5,775.00
387072
09/26/2019
CITY OF SEBASTIAN
22,497.17
5
TRANS NBR
DATE
VENDOR
AMOUNT
387073
09/26/2019
CALLAWAY GOLF SALES COMPANY
8,793.51
387074
09/26/2019
FLORIDA POWER AND LIGHT
144,358.11
387075
09/26/2019
FLORIDA POWER AND LIGHT
636.83
387076
09/26/2019
PUBLIC DEFENDER
5,380.39
387077
09/26/2019
THOMAS S LOWTHER FUNERAL HOME CORP
425.00
387078
09/26/2019
TAYLOR MADE GOLF CO INC
1,454.74
387079
09/26/2019
AMERICAN PLANNING ASSOCIATION
392.00
387080
09/26/2019
EPSILON SIGMA PHI
160.00
387081
09/26/2019
STATE ATTORNEY
10,741.43
387082
09/26/2019
CITY OF FELLSMERE
243.16
387083
09/26/2019
SUNSHINE STATE ONE CALL OF FL INC
1,130.33
387084
09/26/2019
L WALTON ELECTRIC INC
295.00
387085
09/26/2019
UNITED HEALTH CARE INS COMPANY
1,429.29
387086
09/26/2019
UNIVERSITY OF FLORIDA
600.00
387087
09/26/2019
PITNEY BOWES INC
244.62
387088
09/26/2019
ARNOLD AIR CONDITONING INC
593.28
387089
09/26/2019
G K ENVIRONMENTAL INC
159,370.41
387090
09/26/2019
JOHN BROWN & SONS INC
23,540.25
387091
09/26/2019
NORTHERN TOOL & EQUIPMENT CO
1,577.44
387092
09/26/2019
HUMANA
100.29
387093
09/26/2019
VERO CLUB PARTNERS LTD
962.00
387094
09/26/2019
BRIDGESTONE AMERICAS INC
736.44
387095
09/26/2019
SHRIEVE CHEMICAL CO
4,086.35
387096
09/26/2019
ECONOLITE CONTROL PRODUCTS INC
57,842.64
387097
09/26/2019
ST LUCIE COUNTY BOCC
3,096.30
387098
09/26/2019
ST LUCIE COUNTY BOCC
136,504.25
387099
09/26/2019
THE PALMS AT VERO BEACH
400.00
387100
09/26/2019
GLOBAL EQUIPMENT CO INC
196.69
387101
09/26/2019
RUSSELL PAYNE INC
3,131.65
387102
09/26/2019
TRANE US INC
88,005.84
387103
09/26/2019
TRANE US INC
2,948.00
387104
09/26/2019
CELICO PARTNERSHIP
3,885.47
387105
09/26/2019
CINTAS CORPORATION NO 2
280.76
387106
09/26/2019
U S BANK NATIONAL ASSOCIATION
944.69
387107
09/26/2019
FLORIDA DEPT OF JUVENILE JUSTICE
37,280.72
387108
09/26/2019
ELECTRONIC ACCESS SPECIALIST
971.57
387109
09/26/2019
SYNAGRO-WWT INC
61,335.33
387110
09/26/2019
SOUTHERN JANITOR SUPPLY INC
5,864.43
387111
09/26/2019
OCLC ONLINE COMPUTER LIBRARY CENTER
470.40
387112
09/26/2019
MASTELLER & MOLER INC
16,200.00
387113
09/26/2019
STAPLES CONTRACT & COMMERCIAL INC
1,044.94
387114
09/26/2019
GLOVER OIL COMPANY INC
18,687.43
387115
09/26/2019
GERELCOM INC
40,136.84
387116
09/26/2019
CAROLE J MADIGAN
4,317.00
387117
09/26/2019
THE RAWLINGS CO LLC
144.99
387118
09/26/2019
ACCENT
448.96
387119
09/26/2019
ORCHID ISLAND PROPERTY MGMT II INC
10,133.26
387120
09/26/2019
ALL PRO PAINT & BODY INC
3,074.40
387121
09/26/2019
ANDY SOBCZAK
500.00
387122
09/26/2019
JOHNNY SMITH
150.00
387123
09/26/2019
DANE MACDONALD
40.00
387124
09/26/2019
GLOBALSTAR USA
192.53
387125
09/26/2019
JACE CHANDLER & ASSOCIATES INC
3,330.00
387126
09/26/2019
FISHER & PHILLIPS LLP
504.00
387127
09/26/2019
FISHER & PHILLIPS LLP
1,288.00
387128
09/26/2019
TREASURE COAST FOOD BANK INC
61.56
387129
09/26/2019
KWACKS INC
1,809.00
387130
09/26/2019
WINSUPPLY OF VERO BEACH
86.35
387131
09/26/2019
ATLANTIC COASTAL LAND TITLE CO LLC
720.00
387132
09/26/2019
TORRES ELECTRICAL SUPPLY COMPANY INC
780.00
6
TRANS NBR
DATE
VENDOR
AMOUNT
387133
09/26/2019
TREKKER TRACTOR LLC
12,901.78
387134
09/26/2019
OVERDRIVE INC
1,600.69
387135
09/26/2019
AUTOMATIONDIRECT.COM INC
209.00
387136
09/26/2019
ALAN JAY CHEVROLET CADILLAC
27,139.00
387137
09/26/2019
MOORE MOTORS INC
1,503.40
387138
09/26/2019
REPROGRAPHIC SOLUTIONS INC
1.80
387139
09/26/2019
LOWES HOME CENTERS INC
4,668.10
387140
09/26/2019
GAUDET ASSOCIATES INC
821.47
387141
09/26/2019
GAUDET ASSOCIATES INC
874.93
387142
09/26/2019
MUNICIPAL EMERGENCY SERVICES INC
144.95
387143
09/26/2019
SOUTHWIDE INDUSTRIES INC
121,708.41
387144
09/26/2019
PENGUIN RANDOM HOUSE LLC
46.50
387145
09/26/2019
STRAIGHT OAK LLC
126.95
387146
09/26/2019
SCADA SOLUTIONS LLC
750.00
387147
09/26/2019
KRAUS ASSOCIATES INC
44,950.00
387148
09/26/2019
PRS
279.03
387149
09/26/2019
STEWART & STEVENSON FDDA LLC
6,931.20
387150
09/26/2019
C E R SIGNATURE CLEANING
850.00
387151
09/26/2019
DEBORAH CUEVAS
180.00
387152
09/26/2019
CHEMTRADE CHEMICALS CORPORTATION
2,863.00
387153
09/26/2019
FOXWOOD DEVELOPMENT LLC
62,534.89
387154
09/26/2019
REI ENGINEERS INC
650.00
387155
09/26/2019
MARKETING SPECIALTIES OF GEORGIA LLC
6,166.47
387156
09/26/2019
NAPIER & ROLLIN PLLC
30.00
387157
09/26/2019
FOUNDATION FOR AFFORDABLE RENTAL
463.00
387158
09/26/2019
SYLIVIA MILLER
1,412.00
387159
09/26/2019
ANDERSEN ANDRE CONSULTING ENGINEERS INC
18,522.50
387160
09/26/2019
CATHEDRAL CORPORATION
1,748.09
387161
09/26/2019
UNIFIRST CORPORATION
977.51
387162
09/26/2019
CDA SOLUTIONS INC
974.90
387163
09/26/2019
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC
1,011.02
387164
09/26/2019
NORTH AMERICAN OFFICE SOLUTIONS INC
88.82
387165
09/26/2019
AC VETERINARY SPECIALTY SERVICES
564.99
387166
09/26/2019
ALL WEBBS ENTERPRISES INC
59,681.38
387167
09/26/2019
BUSY BEE LAWN & GARDEN CENTER INC
30.00
387168
09/26/2019
COVERALL NORTH AMERICA INC
2,230.00
387169
09/26/2019
MAGELLAN COMPLETE MEDICAID
135.30
387170
09/26/2019
PEOPLE READY INC
34,516.24
387171
09/26/2019
LINKSOUL LLC
62.66
387172
09/26/2019
COLE AUTO SUPPLY INC
1,332.51.
387173
09/26/2019
BETHNOLAN
122.00
387174
09/26/2019
ALLAN D KELLERMAN
14,930.00
387175
09/26/2019
QUIKRETE HOLDINGS INC
1,868.85
387176
09/26/2019
FLORIDA BULB & BALLAST INC
2,900.00
387177
09/26/2019
BOWMAN CONSULTING GROUP LTD
11,274.03
387178
09/26/2019
ENVIRONMENTAL OPERATING SOLUTION INC
8,251.90
387179
09/26/2019
PACIFIC RIM VENTURES INC
781.00
387180
09/26/2019
WOERNERAGRIBUSINESS LLC
853.00
387181
09/26/2019
ABISCOM INC
993.79
387182
09/26/2019
BIKE WALK INDIAN RIVER COUNTY INC
3,250.00
387183
09/26/2019
REXEL USA INC
331.30
387184
09/26/2019
DIRECTV GROUP INC
244.14
387185
09/26/2019
STANTEC CONSULTING SERVICES INC
33,815.00
387186
09/26/2019
VELMAXXX ENTERPRISES INC
302.08
387187
09/26/2019
VISTA OUTDOOR SALES LLC
109.89
387188
09/26/2019
AMERICAN JANITORIAL INC
3,392.00
387189
09/26/2019
RAMONA MURPHY
28.00
387190
09/26/2019
GLOBAL TRACK & FIELD ASSOCIATION INC
1,000.00
387191
09/26/2019
AMAZON CAPITAL SERVICES INC
7,539.66
387192
09/26/2019
VERONIQUE ORY STURIALE
30.00
VA
TRANS NBR
DATE
VENDOR
AMOUNT
387193
09/26/2019
GEM ASSET ACQUISITION LLC
1,342.20
387194
09/26/2019
PIRATE PEST CONTROL LLC
2,146.00
387195
09/26/2019
AMERIGAS PROPANE LP
2,444.98
387196
09/26/2019
AMERIGAS PROPANE LP
5,058.97
387197
09/26/2019
WILLIE MOSLEY
60.00
387198
09/26/2019
LOUIS AGUDELO
60.00
387199
09/26/2019
CPZ ARCHITECTS INC
4,480.00
387200
09/26/2019
GRBK GHO HOMES LLC
95,605.96
387201
09/26/2019
JORDAN POWER EQUIPMENT CORP
939.13
387202
09/26/2019
CK CONTRACTORS & DEVELOPMENT LLC
64,531.28
387203
09/26/2019
CIT BANK NA
186.21
387204
09/26/2019
JAMES ROMANEK
80.00
387205
09/26/2019
JUDITH A BURLEY
229.50
387206
09/26/2019
APTIM CORP
65,757.49
387207
09/26/2019
UNDERWATER ENGINEERING SERVICES INC
35,890.40
387208
09/26/2019
LINDSEY GARDENS
340.00
387209
09/26/2019
LEMMON LINES LLC
100.00
387210
09/26/2019
P C CONTROLS INC
585.00
387211
09/26/2019
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
187.69
387212
09/26/2019
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
115.35
387213
09/26/2019
JENNIFER D JAMES
60.00
387214
09/26/2019
DESK SPINCO INC
742.14
387215
09/26/2019
DANIEL HULLEN
1,213.59
387216
09/26/2019
A PLUS PROPERTY MANAGEMENT INC
400.00
387217
09/26/2019
FETISHA MILLS
149.38
387218
09/26/2019
GEANNIN RAMOS
160.05
387219
09/26/2019
RANDEE BOK
130.00
387220
09/26/2019
DOROTHY CLEMENT
13.12
387221
09/26/2019
DOROTHY COUTU
192.93
387222
09/26/2019
DOROTHY S BLOCK
557.60
387223
09/26/2019
EDITH ELLIS
95.06
387224
09/26/2019
HOWARD T CREQUE
25.00
387225
09/26/2019
GERALD J FITTON
341.00
387226
09/26/2019
MARY COFFEY
100.58
387227
09/26/2019
MARY D COLLINS
94.09
387228
09/26/2019
ROY HONEYWELL
440.56
387229
09/26/2019
DONITRA WASHINGTON
116.19
387230
09/26/2019
MICRO WRESTLING FEDERATION
100.00
387231
09/26/2019
UTIL REFUNDS
37.27
387232
09/26/2019
UTIL REFUNDS
75.91
387233
09/26/2019
UTIL REFUNDS
22.57
387234
09/26/2019
UTIL REFUNDS
34.86
387235
09/26/2019
UTIL REFUNDS
31.80
387236
09/26/2019
UTIL REFUNDS
46.41
387237
09/26/2019
UTIL REFUNDS
6.90
387238
09/26/2019
UTIL REFUNDS
75.42
387239
09/26/2019
UTIL REFUNDS
64.95
387240
09/26/2019
UTIL REFUNDS
2.23
387241
09/26/2019
UTIL REFUNDS
42.77
387242
09/26/2019
UTIL REFUNDS
49.28
387243
09/26/2019
UTIL, REFUNDS
51.11
387244
09/26/2019
UTIL REFUNDS
23.77
387245
09/26/2019
UTIL REFUNDS
41.73
387246
09/26/2019
UTIL REFUNDS
29.43
387247
09/26/2019
UTIL, REFUNDS
63.98
387248
09/26/2019
UTIL REFUNDS
41.83
387249
09/26/2019
UTIL REFUNDS
61.04
387250
09/26/2019
UTIL REFUNDS
35.82
387251
09/26/2019
UTIL REFUNDS
32.69
387252
09/26/2019
UTIL REFUNDS
43.53
TRANS NBR
DATE
VENDOR
AMOUNT
387253
09/26/2019
UTIL REFUNDS
11.73
387254
09/26/2019
UTIL REFUNDS
8.54
387255
09/26/2019
UTIL REFUNDS
5.79
387256
09/26/2019
UTIL REFUNDS
50.57
387257
09/26/2019
UTIL REFUNDS
34.47
387258
09/26/2019
UTIL REFUNDS
43.26
387259
09/26/2019
UTIL REFUNDS
35.21
387260
09/26/2019
UTIL, REFUNDS
74.19
387261
09/26/2019
UTIL, REFUNDS
47.25
387262
09/26/2019
UTIL REFUNDS
95.61
387263
09/26/2019
UTIL REFUNDS
34.34
387264
09/26/2019
UTIL REFUNDS
56.25
387265
09/26/2019
UTIL REFUNDS
25.70
387266
09/26/2019
UTIL REFUNDS
126.72
387267
09/26/2019
UTIL REFUNDS
72.10
387268
09/26/2019
UTIL REFUNDS
41.53
387269
09/26/2019
UTIL REFUNDS
60.23
387270
09/26/2019
UTIL REFUNDS
30.64
387271
09/26/2019
UTIL REFUNDS
30.78
387272
09/26/2019
UTIL REFUNDS
35.81
387273
09/26/2019
UTIL REFUNDS
56.51
387274
09/26/2019
UTIL REFUNDS
44.14
387275
09/26/2019
UTIL REFUNDS
98.54
387276
09/26/2019
UTIL REFUNDS
61.04
387277
09/26/2019
UTIL, REFUNDS
85.37
387278
09/26/2019
UTIL REFUNDS
33.10
387279
09/26/2019
UTIL REFUNDS
60.94
387280
09/26/2019
UTIL REFUNDS
18.17
Grand Total:
1,817,448.33
9
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
VENDOR
AMOUNT
1015579
09/20/2019
OFFICE DEPOT INC
64.08
1015580
09/20/2019
WASTE MANAGEMENT INC
1,302.17
1015581
09/20/2019
COMCAST
99.95
1015582
09/24/2019
AT&T
2,292.28
1015583
09/24/2019
OFFICE DEPOT INC
1,555.65
1015584
09/24/2019
COMCAST
69.95
1015585
09/24/2019
POLYDYNE INC
7,728.00
1015586
09/26/2019
AT&T
6,991.70
1015587
09/26/2019
OFFICE DEPOT INC
1,669.64
1015588
09/26/2019
COPYCOINC
1,249.60
1015589
09/26/2019
INDIAN RIVER BATTERY
1,351.60
1015590
09/26/2019
INDIAN RIVER OXYGEN INC
1,171.50
1015591
09/26/2019
DEMCOINC
5,652.75
1015592
09/26/2019
DAVES SPORTING GOODS & TROPHIES
1,647.00
1015593
09/26/2019
APPLE INDUSTRIAL SUPPLY CO
5.16
1015594
09/26/2019
TEAM EQUIPMENT INC
33.82
1015595
09/26/2019
GALLS LLC
106.90
1015596
09/26/2019
ABCO GARAGE DOOR CO INC
850.25
1015597
09/26/2019
ALLIED UNIVERSAL CORP
9,844.79
1015598
09/26/2019
IRRIGATION CONSULTANTS UNLIMITED INC
160.45
1015599
09/26/2019
THE EXPEDITER
33.41
1015600
09/26/2019
RECORDED BOOKS LLC
99.00
1015601
09/26/2019
JOHN DEERE COMPANY
16,795.24
1015602
09/26/2019
SOUTHERN COMPUTER WAREHOUSE INC
2,661.11
1015603
09/26/2019
WIGINTON CORPORATION
1,064.00
1015604
09/26/2019
FIRST HOSPITAL LABORATORIES INC
677.25
1015605
09/26/2019
THYSSENKRUPP ELEVATOR
750.00
1015606
09/26/2019
COMMERCIAL ENERGY SPECIALISTS
947.25
1015607
09/26/2019
COMO OIL COMPANY OF FLORIDA
366.42
1015608
09/26/2019
PRIDE ENTERPRISES
69.00
1015609
09/26/2019
COMPLETE ELECTRIC INC
1,425.74
1015610
09/26/2019
BARKER ELECTRIC, AIR CONDITIONING
85.00
1015611
09/26/2019
MIDWEST MOTOR SUPPLY CO
149.72
1015612
09/26/2019
RECHTIEN INTERNATIONAL TRUCKS
402.10
1015613
09/26/2019
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
2,648.67
1015614
09/26/2019
PROTRANSMASTERS II INC
543.50
1015615
09/26/2019
PIONEER MANUFACTURING
1,062.50
1015616
09/26/2019
STAT MEDICAL DISPOSAL INC
300.00
1015617
09/26/2019
RADWELL INTERNATIONAL INC
204.31
1015618
09/26/2019
COUNTY MATERIALS CORPORATION
6,276.88
1015619
09/26/2019
ALLIED DIVERSIFIED OF VERO BEACH LLC
5,410.00
1015620
09/26/2019
GUARDIAN ALARM OF FLORIDA LLC
88.34
1015621
09/26/2019
NEXAIR LLC
1,295.53
1015622
09/26/2019
EFE INC
1,111.80
1015623
09/26/2019
PACE ANALYTICAL SERVICES LLC
2,124.00
Grand Total:
90,438.01
10
ELECTRONIC PAYMENTS - WIRE & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
7090
09/20/2019
NATIONWIDE SOLUTIONS RETIREMENT INC
5,845.09
7091
09/20/2019
NATIONWIDE SOLUTIONS RETIREMENT INC
68,206.63
7092
09/20/2019
I R C HEALTH INSURANCE - TRUST
628,993.63
7093
09/20/2019
TOTAL ADMINISTRATIVE SERVICES CORP
11,906.84
7094
09/20/2019
THALLE CONSTRUCTION CO INC
1,182,660.75
7095
09/20/2019
IRC FIRE FIGHTERS ASSOC
9,628.80
7096
09/20/2019
TEAMSTERS LOCAL UNION #769
5,195.50
7097
09/20/2019
WRIGHT EXPRESS FSC
23,703.07
7098
09/20/2019
WEST HEALTH ADVOCATE SOLUTIONS INC
1,933.15
7099
09/20/2019
TOWN OF INDIAN RIVER SHORES
5,997.63
7100
09/23/2019
INDIAN RIVER COUNTY SHERIFF
15,000.00
7101
09/23/2019
IRS -PAYROLL TAXES
529,921.99
7102
09/23/2019
FL SDU
5,608.90
7103
09/23/2019
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
36,550.00
7104
09/23/2019
HIGHMARK STOP LOSS
23,223.87
7105
09/23/2019
HIGHMARK STOP LOSS
7,656.57
7106
09/24/2019
NATIONWIDE SOLUTIONS RETIREMENT INC
19,545.00
7107
09/24/2019
IRS -PAYROLL TAXES
5,052.11
7108
09/24/2019
CULTURAL COUNCIL OF IRC
14,296.83
7109
09/24/2019
EDUCATION FOUNDATION OF INDIAN RIVER COUNTN 2,733.54
7110
09/24/2019
SENIOR RESOURCE ASSOCIATION
272,466.52
Grand Total:
2,876,126.42
11
CONSENT
INDIAN RIVER COUNTY O�
INTER -OFFICE MEMORANDUM U
OFFICE OF MANAGEMENT AND BUDGET
TO: Members of the Board of County Commissioners
DATE: September 25, 2019
THRU: Beth Martin, Risk Manager
FROM: Kristin Daniels
Director, Office of Management & Budget
SUBJECT: Insurance Marketing; Siver Insurance Consultants
BACKGROUND
As part of staff's ongoing efforts to administer the most cost-effective, comprehensive self-
insurance program available, we request Board approval to engage Siver Insurance Consultants
(Siver) to assist with a two-step marketing and placement process. At its February 5, 2019
meeting, staff advised the Board that this process would occur in the 2019/20 fiscal year.
As background, Siver has been involved in the County's self insurance program from its 1989
inception. Siver's staff attorney drafted the administrative policy adopted by the Board to create
the modified self-insurance program and their consultants have been involved in several marketing
and selection efforts since that time, most recently in 2014. Siver is the largest and oldest
independent consulting firm in Florida. Its staff has provided similar services for over 100 Florida
governments. County staff strongly endorses Siver's involvement; they are independently owned
and not related to or affiliated with any other organization; they do not sell insurance nor do they
receive, directly or indirectly, any commissions, contingent commissions or overrides nor do they
accept gifts, trips, prizes or anything of value from vendors.
DESCRIPTION AND CONDITIONS
The proposed scope of services is twofold. First, Siver will prepare a Request for Qualifications
(RFQ) to select two or more insurance agents/firms who will submit insurance proposals for the
County's consideration from Siver-assigned insurance markets. Second, Siver will prepare a
Request for Proposals (RFP) for the County's property and casualty insurance to be given to the
agents/firms chosen in the RFQ process. The RFP will include property, boiler and machinery,
crime, general liability, automobile liability and physical damage, medical professional liability,
public official's liability, cyber liability and workers' compensation and employer's liability. The
RFP will be drafted to allow both packaged coverages and stand-alone lines of coverage for
comparison. At the conclusion of the process, a recommendation will be made for implementation
of the program effective May 1, 2020.
12
Board of Commissioners
Page 2 of 2
September 25, 2019
FUNDING
Total fees for these services will have a maximum not -to -exceed cost of $35,000.00, an increase
of $5,000.00 over the cost for these services in 2010 and 2014. Funding for this project has been
budgeted and approved in the Other Professional Services (50224613-033190) account in the Risk
Management Fund.
RECOMMENDATION
Staff recommends approval of Siver Insurance Consultants for the self-insurance program
marketing and implementation at a not -exceed cost of $35,000.00.
ATTACHMENT
Siver Consulting Services Proposal
13
September 13, 2019
Ms. Beth Martin
Risk Manager
Indian River County Board of County Commissioners
1800 27th Street
Vero Beach, FL 32960
Subject: Siver Insurance Consultants
Consulting Services Proposal & Project Description
Dear Ms. Martin:
SENT VIA EMAIL
Pursuant to your recent request, Siver Insurance Consultants (Siver) is pleased to provide this
proposal for insurance consulting services to Indian River County (the County).
SCOPE OF SERVICES
As we understand it, the County is seeking an independent insurance consultant to assist with
the marketing of its property and casualty insurance program. Specifically, we are proposing
that the project would entail the following tasks:
Request for Qualifications (RFQ) Process (Agent/Broker Selection)
A. To prepare a Request for Qualifications (RFQ) and submission forms to select two
(or more) insurance agents/firms to be assigned insurance markets who would submit
insurance proposals for the County's consideration.
B. To review RFQ responses and to summarize and verify/clarify them, as necessary.
C. To meet with the evaluation committee on choosing RFQ finalists for in-person
interviews.
D. To conduct RFQ finalist interviews, followed by the selection committee's final
ranking and final choice of persons/firms.
14
E. To coordinate with staff on insurance market assignments for the RFQ finalists to
contact for submission of insurance proposals.
Requests for Proposals (RFP) Process (Insurance Coverage Proposals)
A. To prepare a Request for Proposals (RFP) for the County's property and casualty
insurance to be given to persons/firms chosen in the RFQ process. The RFP will
include property, boiler and machinery, crime, general liability, automobile liability
and physical damage, workers' compensation and employer's liability and public
officials' liability. The RFP will not include claims administration services for the
coverages proposed with self-insured retentions.
We will want to discuss any other miscellaneous coverages handled as part of the
current broker agreement and decide if they should be included in the marketing
process or if they should be awarded to the new agent if a change is recommended.
B. To develop a proposal summary format for interested proposers to respond in a
consistent manner for proposal comparison and for evaluation and summarizing of
the proposal responses.
C. To assist the County with responses to any questions and the drafting of any addenda,
if appropriate.
D. To review the proposals received and determine whether they meet the specifications.
E. To prepare summary spreadsheets to aid the County in its comparison and analysis of
the received proposals.
F. To attend an evaluation committee meeting to review the proposals. If appropriate,
provide a written recommendation letter.
SIVER FEES
As is our normal practice, if retained, we will bill monthly for consulting services. At the end
of each month, we will provide an invoice describing the services performed. Entries on the
invoice will include the date a particular service was performed, the name of the person
providing the service, a general description of the work performed, the hourly rate and the
earned fee for our services during the month. Our fees develop on the following basis:
Consultants $225 per hour
Support/Para-Professionals $ 50 per hour
15
If we are retained to perform the project outlined in the Scope of Services above, we are
willing to agree to a maximum not -to -exceed fee of $35,000. Included within this not -to -
exceed fee is up to three on-site visits and all travel expenses for the visits.
If our fees for the project are less than the not -to -exceed maximums we will, of course, bill
only the lesser amount.
Our maximum fee for this assignment will be based on the following assumptions:
• Travel will be limited to not more than three trips to Vero Beach for the agent RFQ
and insurance RFP:
1. To choose RFQ finalists.
2. To interview RFQ finalists.
3. For the evaluation committee meeting to review proposals.
• County staff will promptly provide all needed background information as requested.
• County staff will handle the required advertising and electronic distribution of the
RFQ/RFP to interested parties and will track the receipt and response to all inquiries.
Siver will help with development of addenda that may have to be issued in response
to inquiries received by staff.
• Siver's standard competitive proposal format will be used fairly intact, without
radical modification.
• The project will end on the date the County is intended to approve the final purchase.
If the County for any reason should decide to reject and/or resolicit proposals, Siver
shall be entitled to bill any subsequent time and expenses.
SIVER'S QUALIFICATIONS
We believe that Siver is uniquely qualified to provide the insurance and risk management
consulting services sought by the County. In our opinion, what Siver offers is best
summarized as:
• Independence
• Integrity
• Expertise
• Experience
Independence and Integrity
Siver is independently owned and not related to or affiliated with any other organization.
Siver is entirely owned by its officers and employees. We do not sell insurance nor do we
receive, directly or indirectly, any commissions, contingent commissions or overrides. All of
16
our income is directly derived from the fees we charge our clients. All income we receive as
the result of or in connection with our services to a client will appear on our invoice to that
client. We adhere to a strict code of ethics and do not accept gifts, trips, prizes or anything
else of any value from vendors.
In short, we serve only you, our client. This approach assures our clients that: Siver never has
any vested interest in anything other than our clients' best interests, and that they may rely on
our objective recommendations.
Expertise and Experience
If we are retained, the following team of our professional staff would perform most of the
services:
George Erickson JD, CPCU, LLM
Kathy Gordon ARM, AAI
Kathy V. Doak ARM, AAI
Laura M. Rybka JD
Florida government experience. In the course of their careers with Siver, the consulting
team has provided services for over 100 Florida governments. Although we are not in the
practice of law, the members of the consulting team have had substantial experience in
assisting in the negotiation and evaluation of property and casualty insurance for our clients.
Please let us know if you would like references.
CLOSING
We appreciate the opportunity to provide the County with this proposal and description of
our firm. If you have any questions or need any additional information regarding our firm or
any of the information contained in this letter, please let us know.
Respectfully,
SIVER INSURANCE CONSULTANTS
§"o
Kathy Gordon, ARM, AAI
Vice: President
17
N
INDIAN RIVER COUNTY
MEMORANDUM
TO: Jason E. Brown
County Administrator
THROUGH: Roland M. DeBlois, AICP
Interim Community Development Director
Andrew Sobczak
Chief, Environmental Planning & Code Enforcement
FROM: Kelly Buck
Code Enforcement Officer
DATE: October 2, 2019
RE: Windsor Properties Request for Partial Release of Easements on Three Lots in Windsor
PD Plat 9
It is requested that the Board of County Commissioners formally consider the following information at its
regular meeting of October 8, 2019.
DESCRIPTION AND CONDITIONS
The County has been petitioned by Windsor Properties, owner of two beachfront lots and representative
of a third at 10690, 10686, and 10666 Eton Way in Windsor PD Plat 9, for partial release of
conservation easements on each lot. The purpose of the partial release of easements request, consisting of
release of an eight -foot wide swath on the oceanfront dune portion of each' lot, is to allow for dune
crossover structures for beach access on each lot (see attached maps). To mitigate the area of conservation
easements proposed for release, the applicant is recording conservation easements of similar area and
environmental characteristics on other portions of each lot.
ANALYSIS
The request has been reviewed by AT&T; Florida Power & Light Corporation; Comcast Cable Services;
the Indian River County Utilities Department; the County Road & Bridge and Engineering Divisions; the
County Surveyor, the County Planning Division, and the U.S. Fish and Wildlife Service. None of the
utility providers or reviewing agencies expressed an objection to the requested partial release of
easements, conditioned upon the applicant recording replacement conservation easements prior to or
concurrent with the release. Therefore, it is staff's position that the requested partial release of easements
would have no adverse impact to environmental resource protection on the subject lots or other lots.
RECOMMENDATION
Staff recommends that the Board, through adoption of the attached resolution, approve partial release of
conservation easements described in the attached resolution, conditioned upon the applicant recording
replacement conservation easements prior to or concurrent with recording of the release.
Attachments:
1. Maps depicting easement portions proposed for release.
2. Proposed County Resolution Partially Releasing Easements.
ease.bccmemo proj./appl. no. 99100033/85070 18
Maps depicting easement portions proposed for release
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SURVEYOR'S NOTES:
1967 -COASTAL CONSTRUCTION CONTROL LINE
2 6, D° o PER PLAT BOOK 12. PAGE 35. INDIAN
RIVER COUNTY. FLORIDA
I" AO PO I NT OF
BEG I NN I NG
`\ s
D
2 no yc�
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5 Z bZ '°
I. ALL DIMENSIONS SHOWN HEREON ARE IN FEET AND SKETCH OF
DECIMAL PARTS THEREOF. DESCRIPTION
2. THE NORTH LINE OF BLOCK 28 BEARS N 62054'43"E NOT A FIELD
AND ALL OTHER BEARINGS ARE RELATIVE THERETO. BOUNDARY SURVEY
-DATE OF SURVEY: JUNE 29. 2019
THIS SURVEY -IS NOT VALID WITHOUT THE SIGNATURE DAVPQ M. JONES
AND ORIGINAL RAISED SEAL OF THE FLORIDA LICENSED
SURVEYOR & MAPPER NAMED BELOW. PROFESSIONAL SURVEYOR & MAPPER
•SURVEYOR AND"MAPPER IN'RESPONSIBLE CHARGE
DAV I'D M. JONES `, r-I:ORj DA ,ISI CENSE NUMBER LS 3909
(STZ,NED AND- SEAL
2266 CORTEZ AVENUE
(772)567-9875 VERO BEACH. FL 32960
19
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AND ALL OTHER BEARINGS ARE RELATIVE THERETO. BOUNDARY SURVEY
-DATE OF SURVEY: JUNE 29. 2019
THIS SORVEY I S 'NOT VALID WITHOUT THE SIGNATURE DAVID M. JONES
AND ORIGINAL. RAISED SEAL OF THE FLORIDA LICENSED
SURVEYOR & MAPPER NAMED BELOW. PROFESSIONAL SURVEYOR d MAPPER
SUR'JEYOR AND MAPPER --.IN RESPONSIBLE CHARGE
DAV.I D .M. JONES-.
FLORA! Dg,L I CENSE NUMBER LS -3909
(SttflE•6 AND' SlEALED
2266 CORTEZ AVENUE
(772)567-9875 VERO BEACH, FL 32960
20
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E PER PLAT BOOK 12. PAGE 35. INDIAN
A RIVER COUNTY. FLORIDA
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• AO PO I NT OF
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I. ALL DIMENSIONS SHOWN HEREON ARE IN FEET AND
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SKETCH OF
2. THE NORTH LINE OF BLOCK 28 BEARS N 62054'43"E DESCRIPTION
AND ALL OTHER BEARINGS ARE RELATIVE THERETO,
NOT A FIELD
BOUNDARY SURVEY
DATE OF SURVEY` JUNE 29. 2019
THIS SURVEY 'IS NOT VALID WITHOUT THE SIGNATURE
DAVID M. JONES
AND.ORIGINAL.RAISED SEAL ,OF THE FLORIDA LICENSED
SURVEYOR & MAPPER NAMED BELOW.
PROFESSIONAL SURVEYOR & MAPPER
-SURVEYOR AND MAPPER ]If RESPONSIBLE CHARGE
DAVID M: JONES ; L 0 R. h :9 ENSE NUMBER LS 3909
�-
2266 CORTEZ AVENUE
,i (772)567-9875 VERO BEACH. FL 32960
( D AND S ALED)
21
96-268
RESOLUTION NO. 2019 -
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, RELEASING PORTIONS
OF CONSERVATION EASEMENTS ON LOTS 1, 2, AND 5 OF WINDSOR PLAT 9 PD
SUBDIVISION
WHEREAS, Indian River County has an interest in conservation easements on Lots 1, 2 and 5 of
Windsor Plat 9 PD Subdivision; and
WHEREAS, Windsor Properties, owner of Lots 1 and 2 and representing Lot 5, has made application
to Indian River County requesting that the County partially release the easements; and
WHEREAS, the retention of portions of the easements, as described below, serves no public purpose;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian River
County, Florida that:
INDIAN RIVER COUNTY DOES HEREBY RELEASE and abandon all right, title, and interest
that it may have in the following described easement portions:
SEE ATTACHED EXHIBIT A
This partial release of easements is executed by Indian River County, a political subdivision of the
State of Florida, whose mailing address is 1801 27th Street, Vero Beach, Florida 32960.
THIS RESOLUTION was moved for adoption by Commissioner , seconded by
Commissioner , and adopted on the day of 12019,
by the following vote:
Chairman Bob Solari
Vice -Chairman Susan Adams
Commissioner Joseph E. Flescher
Commissioner Peter O'Bryan
Commissioner Tim Zorc
The Chairman declared the resolution duly passed and adopted this day of , 2019
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
am
Bob Solari, Chairman
ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Deputy Clerk
22
RESOLUTION NO. 2019 -
APPROVED AS TO LEGAL FORM:
County Attorney
ease.bccdoc
proj/apl. no. 99100033/85070
Cc: Applicant:
WINDSOR PROPERTIES
3125 WINDSOR BLVD
VERO BEACH, FL 32963
SALLY A. MURPHY
10666 ETON WAY
VERO BEACH, FL 32963
23
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SURVEYOR'S NOTES:
Page I of 3
POINT OF
TERM I NAT I ON
,CONSTRUCTION CONTROL LINE
K 12. PACE 35. INDVAN
. FLORIDA
DESCRIBED LINE
5* STRIP
L 11 NE LOT I
MEAN H 4 GR WATER L I ,NE
OF TETE ATLANTIC OCEAN
I .ALL DIMENSIONS SHOWN HEREON ARE IN FEET AND SKETCH OF
DECIMAL PARTS THEREOF.
DESCRIPTION
2- THE NORTH LINE OF BLOCK 28 BEARS N 62054'43-E NOT A FIELD
AND ALL OTHEkBEARINGS ARE RELATIVE THERETO. BOUNDARY SURVEY
-DATE OF SURVEY. JUNE 29, 20if9
THIS SURVEY- IS NOT VALID WITHOUT THE SIGNATURE DAVID M. JONES
AND OR,IGINAL RAISIED SEAL OF THE FLORIDA LICENSED
SURVEYOR & MAPPER NAMED BELOW. PROFESSION4L SURVEWR & MAPPER
-SURVEYOR AND} MAPPER INAESPONSIBLE CHARGE
,DAVID M. JONES.,- ICEOR I DA -L I CENSE NUMBER LS 3909
IS TGRED
2266 CORTE7 AVENUE
(772)567-9875 VERO BEACH. FL 3n5O
96-268__
24
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Page I of 3
POINT OF
TERM I NAT I ON
,CONSTRUCTION CONTROL LINE
K 12. PACE 35. INDVAN
. FLORIDA
DESCRIBED LINE
5* STRIP
L 11 NE LOT I
MEAN H 4 GR WATER L I ,NE
OF TETE ATLANTIC OCEAN
I .ALL DIMENSIONS SHOWN HEREON ARE IN FEET AND SKETCH OF
DECIMAL PARTS THEREOF.
DESCRIPTION
2- THE NORTH LINE OF BLOCK 28 BEARS N 62054'43-E NOT A FIELD
AND ALL OTHEkBEARINGS ARE RELATIVE THERETO. BOUNDARY SURVEY
-DATE OF SURVEY. JUNE 29, 20if9
THIS SURVEY- IS NOT VALID WITHOUT THE SIGNATURE DAVID M. JONES
AND OR,IGINAL RAISIED SEAL OF THE FLORIDA LICENSED
SURVEYOR & MAPPER NAMED BELOW. PROFESSION4L SURVEWR & MAPPER
-SURVEYOR AND} MAPPER INAESPONSIBLE CHARGE
,DAVID M. JONES.,- ICEOR I DA -L I CENSE NUMBER LS 3909
IS TGRED
2266 CORTE7 AVENUE
(772)567-9875 VERO BEACH. FL 3n5O
96-268__
24
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Page 2 of 3
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SURVEYOR'S NOTES
1487 -COASTAL CONSTRUCTION CONTROL LINE
PER PLAT BOOK 12. PAGE 35. i ND I A14
RIVER COUNTY. FLORIDA
PCO I NT OF
BEGINNING
POINT OF
TERM I NAT I CSN a.�
S 4,0,1610
IBED LINE
-N LINE LOT 2
STRIP
�1UEAN HIGH WATER LINE
OF 7HE ATLANTIC OCEAN
I..ALL DIMENSIONS SHOWN HEREON ARE IN FEET AND
DECIMAL PARTS THEREOF.. SKETCH OF
DESCRIPTION
2. THE NORTH L, I NE OF BLOCK 28 BEARSN 62054'43"2 NOT ,A FIELD
AND ALL OTHER BEARINGS ARE RELATIVE THERETO: BOUNDARY SURVEY
-DATE,OF SURVEY: . JUNE 29: 2414
THIS SORVEY' I'S NOT VALID WITHOUT THE SIGNATURE DAVID M. JONES
AND GR I G I NAL , RA -I S,ED 'S SEAL OF THE FLORIDA LICENSED
SWVEYDR A MAPPER NAMED BELOW, PROFESSIONAL SURVEYOR d MAPPER
-SURVEYOR AND VAIPFER z.1 N RESPONSIBLE CHARGE
DAV_I D R4. JON -, FLORIDA LICENSE NUMBER LS 3909
f J j VERO CORTEZBEACH, L 32
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Page 3 of 3 z
0
60'
1987 -COASTAL CONSTRUCTION CONTROL LINE
98 7 -CC
-PER PLAT BOOK .12. PACE 35, INDIAN
RIVER COUNTY. FLORtESA
'0
PO I NT OF
BEGINNING
DESCRIBED LINE
k
SURVEYOR'S NOTES -
1. ALL DIMENSIONS SHOWN HEREON ARE IN FEET AND
DECIMAL !PARTS THEREOF.
2. THE NORTHLINE OF BLOCK 28 BEARS N 62654*43-E
AND ALL OTHER IlEkRINGS ARE RELATIVE THERETO.
-DATE OF SURVEY--,- JUNE 29. 2019
THIS SURVEY -IS NOT VALID WITHOUT THE SIGNATURE
AND ORIGINAL RAISED SEALOF THE FLORIDA LICENSED
SURVEYOR & MAPPER NAMED BELOW,
wSURVEYOR AND MAPPER 107.RESPONStBLE CHARGE
DAV I D- NI. LOR!t , t-ILENSE NUMBER LS 3909
3.A
-14L I NE LOT 5
�8' SIR IP
IGH WATER LINE
ATLANTIC OCEAN
SKETCH OF
DESCRIPTION
A F I ELD
BOUNDARY SURVEY
DAV JD M. JONES
PROFESSIONAL SURVEYOR 4 MAPPEP
M5 CORTEZ AVENUE
47721567-9875 VERU BEACH, FL 32960
96-268
26
PO I NT OF
Z;u > -.4
TERMINATION
0 ?
r- --f
::D 0
> un
SURVEYOR'S NOTES -
1. ALL DIMENSIONS SHOWN HEREON ARE IN FEET AND
DECIMAL !PARTS THEREOF.
2. THE NORTHLINE OF BLOCK 28 BEARS N 62654*43-E
AND ALL OTHER IlEkRINGS ARE RELATIVE THERETO.
-DATE OF SURVEY--,- JUNE 29. 2019
THIS SURVEY -IS NOT VALID WITHOUT THE SIGNATURE
AND ORIGINAL RAISED SEALOF THE FLORIDA LICENSED
SURVEYOR & MAPPER NAMED BELOW,
wSURVEYOR AND MAPPER 107.RESPONStBLE CHARGE
DAV I D- NI. LOR!t , t-ILENSE NUMBER LS 3909
3.A
-14L I NE LOT 5
�8' SIR IP
IGH WATER LINE
ATLANTIC OCEAN
SKETCH OF
DESCRIPTION
A F I ELD
BOUNDARY SURVEY
DAV JD M. JONES
PROFESSIONAL SURVEYOR 4 MAPPEP
M5 CORTEZ AVENUE
47721567-9875 VERU BEACH, FL 32960
96-268
26
INDIAN RIVER COUNTY, FLORIDA OWN
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka P.E., Public Works Director
FROM: James W. Ennis, P.E., PMP, Assistant Public Works Director
SUBJECT: Atlantic Boulevard Parking Area
Release of Retainage and Change Order No. 1 (IRC -1719)
DATE: ISeptember 23, 2019
DESCRIPTION AND CONDITIONS
On September 11, 2018 the Board of County Commissioners awarded Bid No. 2018070 to Timothy
Rose Contracting, Inc. in the amount of $310,259.50 to construct Atlantic Boulevard Parking Area
improvements in conjunction with the future State Road 60 and 43`d Avenue roadway widening
project.
Change Order No. 1 is to make final adjustments to contract bid items for a decrease to the total
contract price by $23,028.43 for a final cost of $287,231.07 and make final contract time adjustments.
Timothy Rose Contracting, Inc. has successfully completed the project and has been paid $272,869.52
with $14,361.55 held in retainage to date. Timothy Rose Contracting, Inc. has submitted Contractor's
Application for Payment No. 4 for release of retainage in the amount of $14,361.55.
FUNDING
Funding in the amount of $14,361.55 is budgeted and available from Traffic Impact Fees Retainage
Tim Rose Contracting/District 2 -SR60/Atlantic Blvd -Account Number 102-206000-18034.
RECOMMENDATION
Staff recommends approval of Change Order No. 1 and payment of Application for Payment No. 4 to
Timothy Rose Contracting, Inc. in the amount of $14,361.55 for release of retainage.
ATTACHMENTS ARE AVAILABLE FOR VIEWING IN ENGINEERING DIVISION
Change Order No. 1
Contractor's Application for Payment No. 4
APPROVED AGENDA ITEM FOR OCTOBER 8, 2019
27
SECTION 00942 - Change Order Form
DATE OF ISSUANCE: 10/8/2019
OWNER: Indian River County
CONTRACTOR TIMOTHY ROSE CONTRACTING, INC.
Project: ATLANTIC BOULEVARD PARKING AREA
OWNER's Project No. IRC -1719
OWNER'S Bid No. 2018070
No. 1
EFFECTIVE DATE:10/8/2019
You are directed to make the following changes in the Contract Documents:
Reason for Change Order:
The project is complete. This change order is intended to make final adjustments to bid line
items in order to finalize the contract amount, release retainage to the Contractor and make
final contract time adjustments.
Attachments: (List documents supporting change)
Description of Itemized Changes
CHANGE IN CONTRACT PRICE:
Description
Amount
Original Contract Price
$310,259.50
Net decrease of this Change Order:
$23,028.43
Contract Price with all approved
Change Orders:
$287,231.07
ACCEPTED:
By:
CONTRACTOR (Signature)
Timothy Rose Contracting, Inc.
Date:
CHANGE IN CONTRACT TIMES
Description
Time
Original Contract Time:
(days/dates)
Substantial Completion:
90 days -1/26/2019
Final Completion:
120 days - 2/25/2019
Net increase (decrease) this
Change Order:
(days)
Substantial Completion:
125 days
Final Completion:
125 daVs
Contract Time with all approved
Change Orders:
(days or dates)
Substantial Completion:
215 days — 5/31/2019
Final Completion:
1 245 days — 6/30/2019
RECOMMENDED:
By:
ENGINEER (Signature)
James W. Ennis, RE
Assistant Public Works Director
Date:
APPROVED:
By:
OWNER (Signature)
Richard B. Szpyrka, P.E.
Public Works Director
Date:
28
CHANGE ORDER NO. 1
DESCRIPTION OF ITEMIZED CHANGES
PROJECT NAME: ATLANTIC BOULEVARD PARKING AREA
PROJECT NO. IRC -1719 BID NO. 2018070
Item No.
Description
Unit
Quantity
Unit Price
Price Increase
Price Decrease
334-1-12
SUPERPAVE ASPHALTIC CONC., TRAFFIC B SP 12.5)(2-1/2")
TN
5.07
165.00
836.55
519-78
BOLLARDS
EA
2
550.00
1100.00
580-1-1D
BUTTONWOOD SHRUB
EA
14
31.00
434.00
711-11-121
THERMOPLASTIC SOLID WHITE STRIPE 6"
LF
225
2.50
562.50
711-11-125
THERMOPLASTIC, SOLID WHITE STRIPE 24" STOP BAR
LF
5
5.00
25.00
711-16-201
THERMOPLASTIC, SOLID YELLOW STRIPE 6"
LF
47
2.50
117.50
WCD 1
REROUTE SANITARY SEWER
LS
1
33 156.00
33 156.00
514-72
LINER IMPERMIABLE PVC ROOT BARRIER
SY
12
228.00
2,736.00
520-8-1
CONCRETE PRE -CAST WHEEL STOP
EA
21
40.00
840.00
570-1-2
PERFORMANCE TURF SOD ST AUGUSTINE
SY
919.83
6.00
5,518.98
711-11-170
THERMOPLASTIC, STANDARD, TURN ARROW
EA
2
82.50
165.00
999-25
FORCE ACCOUNT
50,000.00
SUBTOTALS[7
36,231.55
59,259.98
IRC -1719 ATLANTIC BOULEVARD PARKING AREA TOTAL
Is (23,028.43)
29
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E., Public Works Director
FROM: James W. Ennis, P.E., PMP, Assistant Public Works Director
SUBJECT: Renewal of Agreements for Continuing Environmental and Biological Support
Services RFQ# 2017053 Project No. IRC -1720
DATE: September 17, 2019
DESCRIPTION AND CONDITIONS
On October 10, 2017, the Board of County Commissioners approved the four (4) firms selected for the
continuing Environmental and Biological Support Services for Engineering Projects with Indian River
County. The original contract was for two (2) years with an option for two (2) additional two-year
extensions at the County's discretion.
County staff has negotiated standard fee with each individual firm. The fee schedules reflect fair and
competitive rates for comparable professional services and tasks. These fees will be the basis for
individual projects and work orders.
The selected firms below have submitted fee schedules that have been accepted by reviewing staff
(there was a 4.7% increase in one firm's rates):
Ecological Associates, Inc.
Jensen Beach, Florida
Environmental Science Associates
Delray Beach, Florida
G.K. Environmental, Inc.
Vero Beach, Florida
Kimley-Horn & Associates, Inc.
Vero Beach, Florida
FUNDING
Funding sources for continuing environmental and biological support services will vary, depending on
the type of project and the associated County Division.
Staff will provide funding information for each project any time a work order under these
contracts is submitted for Board approval.
30
PAGE TWO
BCC Agenda October 8, 2019
Renewal of Agreements for Continuing Environmental and Biological Support Services
RECOMMENDATION
Staff recommends approval of the renewal agreements and fee schedules between the County and
the four (4) firms and further requests the Board to authorize the Chairman to execute the renewal
agreements.
ATTACHMENTS ARE AVAILABLE FOR VIEWING IN ENGINEERING DIVISION
1. Ecological Associates, Inc. Renewal and Fee Schedule
2. Environmental Science Associates Renewal and Fee Schedule
3. G.K. Environmental, Inc. Renewal and Fee Schedule
4. Kimley-Horn &Associates, Inc. Renewal and Fee Schedule
APPROVED AGENDA ITEM FOR OCTOBER 8. 2019
31
Board of County Commissioners
180127th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000
FAX. (772) 778-9391
RENEWAL OF CONTINUING CONTRACT AGREEMENT
FOR ENVIRONMENTAL AND BIOLOGICAL SUPPORT SERVICES
This shall serve as mutual consent to extend the Agreement between Indian River
County and Ecological Associates, Inc. for Environmental and Biological Support Services
from October 10, 2019 to October 9, 2021.
All provisions of the original agreement, approved October 10, 2017 shall remain in full
force and effect. The attached fee schedule (Exhibit "A") shall remain in effect from October 10,
2019 to October 9, 2021.
ECOLOGICAL ASSOCIATES, INC. INDIAN RIVER COUNTY, FLORIDA
TITLE:
Bob Solari, Chairman
Approved by BCC:
Attest: Jeffrey R. Smith, Clerk of Court
and Comptroller
By:
Deputy Clerk
Jason E. Brown, County Administrator
William K. DeBraal, Deputy County Attorney
32
Board of County Commissioners
180127th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000
FAX. (772) 778-9391
RENEWAL OF CONTINUING CONTRACT AGREEMENT
FOR ENVIRONMENTAL AND BIOLOGICAL SUPPORT SERVICES
This shall serve as mutual consent to extend the Agreement between Indian River
County and Environmental Science Associates for Environmental and Biological Support
Services from October 10, 2019 to October 9, 2021.
All provisions of the original agreement, approved October 10, 2017 shall remain in full
force and effect. The attached fee schedule (Exhibit "A") shall remain in effect from October 10,
2019 to October 9, 2021.
ENVIRONMENTAL SCIENCE INDIAN RIVER COUNTY, FLORIDA
ASSOCIATES
TITLE:
Bob Solari, Chairman
Approved by BCC:
Attest: Jeffrey. R. Smith, Clerk of Court
and .Comptroller
By:
Deputy Clerk
Jason E. Brown, County Administrator
William K. DeBraal, Deputy County Attorney
33
Board of County Commissioners
180127th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000
FAX. • (772) 778-9391
RENEWAL OF CONTINUING CONTRACT AGREEMENT
FOR ENVIRONMENTAL AND BIOLOGICAL SUPPORT SERVICES
This shall serve as mutual consent to extend the Agreement between Indian River
County and G.K. Environmental, Inc. for Environmental and Biological Support Services from
October 10, 2019 to October 9, 2021.
All provisions of the original agreement, approved October 10, 2017 shall remain in full
force and effect. The attached fee schedule (Exhibit "A") shall remain in effect from October 10,
2019 to October 9, 2021.
G.K. ENVIRONMENTAL, INC. INDIAN RIVER COUNTY, FLORIDA
TITLE:
Bob Solari, Chairman
Approved by BCC:
Attest: Jeffrey R. Smith, Clerk of Court
and Comptroller
By:
Deputy Clerk
Jason E. Brown, County Administrator
William K. DeBraal, Deputy County Attorney
34
Board of County Commissioners
180127th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000
FAX: (772) 778-9391
RENEWAL OF CONTINUING CONTRACT AGREEMENT
FOR ENVIRONMENTAL AND BIOLOGICAL SUPPORT SERVICES
This shall serve as mutual consent to extend the Agreement between Indian River
County and Kimley-Horn & Associates, Inc. for Environmental and Biological Support
Services from October 10, 2019 to October 9, 2021.
All provisions of the original agreement, approved October 10, 2017 shall remain in full
force and effect. The attached fee schedule (Exhibit "A") shall remain in effect from October 10,
2019 to October 9, 2021.
KIMLEY-HORN & ASSOCIATES, INC. INDIAN RIVER COUNTY, FLORIDA
TITLE:
Bob Solari, Chairman
Approved by BCC:
Attest: Jeffrey R. Smith, Clerk of Court
and Comptroller
By:
Deputy Clerk
Jason E. Brown, County Administrator
William K. DeBraal, Deputy County Attorney
35
W
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
TO: Jason E. Brown,
County Administrator
THROUGH: Richard B. Szpyrka, P.E.
Public Works Director
THROUGH: Kendra Cope, M.S.
Natural Resources Manager
FROM: Molly Klinepeter
IRL Plan Coordinator
SUBJECT: Work Order 5: Assistance with the Research and Review Development
Phase for the Indian River County Lagoon Management Plan
DATE: . September 26, 2019
DESCRIPTIONS AND CONDITIONS.
On April 17, 2018, the Board approved a contract with Tetra Tech, Inc. (Tetra Tech) for
professional Water Resources/Stormwater design services for a three-year term. Tetra Tech has
been selected to provide professional services relative to development phases for a County Indian
River Lagoon Management Plan.
On July 16, 2019, the Indian River County Board of County Commissioners adopted an outline for
developing an Indian River Lagoon Management Plan. Staff will use a multi -phased approach to
develop this plan over the timeline identified in the outline. The first phase is the Research Review
Phase, which identifies 17 key factors that may be impacting the health of the County's portion of
the Indian River Lagoon (IRL). Staff has been working with stakeholders of the IRL to collect all
current scientific and data -based information about these outlined factors. In.order to interpret
these data, identify data gaps, and disseminate information learned to the public, staff has
requested assistance from Tetra Tech.
The proposed Work Order No. 5, in the amount of $25,000, provides professional services to:
• Gather available research associated with 17 key factors
• Determine questions, issues, and data gaps present
• Provide recommendations
• Provide assistance with preparing updates to BOCC
36
Page 2
BCC Agenda Item for October 8, 2019
Assistance with Research Review Phase of IRL Plan
FUNDING
Funding for WO#5 in the amount of $25,000 is budgeted and available in General
Fund/Lagoon/Other Professional Services, Acct No. 00128337-033190.
RECOMMENDATION
Staff recommends the Board approve WO No. 5, in the amount of $25,000 to contract with Tetra
Tech and authorize the chairman to sign on behalf of the County.
ATTACHMENT
Work Order No. 5
APPROVED AGENDA ITEM FOR: October 8, 2019
37
CCNA2018 WORK ORDER 5
Assistance with the Research and Review Phase of the
Indian River County Lagoon Management Plan
This Work Order Number 5 is entered into as of this _ day of 2019, pursuant to that
certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this
17th day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY,
a political subdivision of the State of Florida ("COUNTY") and Tetra Tech, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B
(Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant
will perform the professional services within the timeframe more particularly set forth in Exhibit C
(Time Schedule), attached to this Work Order and made a part hereof by this reference all in
accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of
the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement
and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as
if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
By: By:
Matthew Shelton IBob Solari, Chairman
Print Name:
Title: Project Manager BCC Approved Date:
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Approved:
Approved as to form and legal sufficiency:
Deputy Clerk
Jason E. Brown, County Administrator
Dylan T. Reingold, County Attorney
IR
Exhibit A
OTETRA TECH
September 25, 2019
Kendra Cope
Indian River County Department of Public Works
1801 27th Street,
Vero Beach 32960-3388
Email: kcope(Dircgov.com
Subject: Proposal to Indian River County for Assistance with the Research
and Review Phase of the Indian River County Lagoon Management
Plan
Dear Ms. Cope:
Tetra Tech, Inc. (Tetra Tech) is pleased to provide Indian River County with this
proposal for services to assist in the preparation of the Research and Review Phase of
the Indian River County Lagoon Management Plan.
BACKGROUND
Indian River County is located along the Indian River Lagoon (IRL), which is one of the
nation's most ecologically diverse estuaries and an important ecosystem in the state of
Florida. The local governments and state agencies have been working together to
rejuvenate this system, which has been impaired by excessive nutrient inputs that are
causing algal blooms and low dissolved oxygen conditions. In 2016, Indian River
County voters approved a 15 -year extension to the 1 % Optional Sales Tax Fund. A
portion of this fund will be used for IRL protection and restoration capital projects. Past
projects using this fund and grants included Egret Marsh pollution control system Main
Relief Canal and Osprey Marsh PC.
In 2018, the County began working on a long term effort to develop an Indian River
Lagoon Management Plan (IRL Plan). On July 16, 2019, the Indian River County Board
of County Commissioners approved an outline for the development of the IRL Plan.
This outline included multiple phases of developing the IRL Plan, the first of which is the
Research and Review Phase. Tetra Tech has been asked to provide this proposal to
assist the Indian River County in collecting data/research and identifying data gaps in
the available research within the 17 outlined Research Review Phase Topics.
SCOPE OF WORK
Tetra Tech will assist in gathering available research to assist in better understanding
the issues affecting the IRL within Indian River County boundaries. Tetra Tech will also
meet with County staff and officials from various departments to determine what
Tetra Tech, Inc.
I I Riverside Drive, Suite 204, Cocoa; FL 32922
Tel 321.636.6470 Fax 321.636.6473 www.tetratech.c3
9
Ms. Kendra Cope
September 25, 2019
Page 2 of 4
questions, issues, and data gaps may be present and will provide recommendations for
how to effectively.manage these, as needed. Tetra Tech will work collaboratively with
Indian River County during the Research Review Phase to ensure that all available and
necessary information is included.
Tetra Tech understands that County staff have outlined a tentative quarterly schedule
for data gathering and information dissemination for the Indian River County Board of
County Commissioners and the general public. This schedule is subject to change,
however, Tetra Tech will assist County staff in collecting information based on the
tentative schedule.
Project Schedule
The approximate duration noted for each task is based on our current understanding
and best estimates of time required to perform the basic services and may be subject to
change upon agreement between Indian River County and Tetra Tech.
Assumptions
Tetra Tech's scope of services and project costs were developed with the following
assumptions:
• Tetra Tech will review available data provided by Indian River County, provided
by other sources, and identified by Tetra Tech. No field sampling or analysis will
be conducted by Tetra Tech.
• This project focuses on assisting the County with data gathering and preparing
updates to Board of County Commissioners.
Task
Completion Date
Notice to Proceed NTP
October 8, 2019
Data gathering and assistance with staff presentation to County
January 21, 2020
Commissioners for Quarter 1 and Quarter 2.
Data gathering and assistance with staff presentation to County
April 21, 2020
Commissioners for Quarter 2 and Quarter 3.
Data gathering and assistance with staff presentation to County
July 21, 2020
Commissioners for Quarter 3 and Quarter 4.
Project Cost
The project costs are based on our current understanding of the project requirements
and best estimates of level of effort required to perform the basic services and may be
subject to change upon agreement between Indian River County and Tetra Tech. Our
price proposal which includes labor hours and rates for the time and materials proposal
in the Professional Services hourly Rate Fee Schedule for a fixed fee of $25,000. Tetra
Tech shall be paid for all invoices within 30 days of an approved submittal.
TETRA TECH 40
Ms. Kendra Cope
September 25, 2019
Page 3 of 4
PERIOD OF PERFORMANCE
Tetra Tech anticipates commencing project activities upon receipt of a Work Order
authorization from Indian River County. This project is anticipated to be completed by
July 31, 2020.
Tetra Tech looks forward to working with you on this project. We are available to
discuss our approach with you in detail at your convenience. Should you have any
questions regarding this proposal, please contact me at (321) 637-8099 or Marcy Frick
at (850) 536-8115.
Sincerely,
Matthew D. Shelton
Project Manager
Cc: Marcy Frick, Tetra Tech
Brian Watson, P.E., Tetra Tech
TETRA TECH 41
Task 1. Data
Task 2. Data
Task 3. Data
gathering and
gathering and
gathering and
assistance with staff
assistance with staff
assistance with staff
Project
Task
presentation to
presentation to
presentation to
Total
County
County
County
Commissioners
Commissioners
Commissioners
Quarter 1 and 2
Quarter 2 and 3
Quarter 3 and 4
Fixed
Fee
$7,000.00
$8,350.00
$9,650.00
$25,000.00
PERIOD OF PERFORMANCE
Tetra Tech anticipates commencing project activities upon receipt of a Work Order
authorization from Indian River County. This project is anticipated to be completed by
July 31, 2020.
Tetra Tech looks forward to working with you on this project. We are available to
discuss our approach with you in detail at your convenience. Should you have any
questions regarding this proposal, please contact me at (321) 637-8099 or Marcy Frick
at (850) 536-8115.
Sincerely,
Matthew D. Shelton
Project Manager
Cc: Marcy Frick, Tetra Tech
Brian Watson, P.E., Tetra Tech
TETRA TECH 41
Project Adminfst►atlon
Sr Project Administrator
$ 27.00
$ 35.00
Exhibit 8
S
81.00
$
105.00
Project Administrator
$ 15:00
$ 32.00
3.0
Tetra Tech, Inc..
45.00
S
96.00
Project Assistant
S 12.00
$ 22.00
3.0
Indian River County
36.00
$
66.00
Contract Administrator
S 25.00
Professional Services Hourly Rate Fee Schedule
3.0
S
75.00
$
Effective
October 1,2017, through September 30, 2420111
Cost i 20%
Raw Labor Rotas
Direct Labor
tabor Rates x Multiplier
RateRaw
At Cost
Positlon/Titles
minimum
Maximum
Multiplier
Minimum
Maximum
Project Management
Sr Project Manager
$
S2.00
$
80.00
3.0
$
156.00
$
240.00
Project Manager
$
41.00
$
68.00
3.0
$
123.00
$
204.00
Englaeers
Principal Engineer
$
70.00
$
99.00
3.0
$
210.00
S
297.00
Sr. Engineer
$
50.00
$
79.00
3.0
S
150.00
$
237.00
Engineer V
$
39.60
$
61.00
3.0
$
117.00
$
183.00
Engineer IV
$
32.00
S
49.00
3.0
$
96.00
$
147.00
Engineerlli
$
26.00
S
40.00
3.0$
78.00
$
120.00
Engineer 11
$
24.00
$
'34.00
3.0
$
72.00
$
102.00
Engineer
S
22.00
$
29.00
3.0
$
66.00
$
87.00
Engineering Technician
$
12.00
$
22.00
3.0
$
36.00
$
66.00
Scientists
Scientist VI
$
45.00
$
71.00
3.0
$
135.00
$
213.00
Scientist V
$
31.00
$
$7.00
3.0
$
93.00
$
171.00
Scientist IV
$
27.00
$
38.00
3.0
$
81.00
$
114.00
Scientist III
$
24.00
$
30.00
3.0
$
72.00
$ .
90.00
Scientist 11
$
20.00
$
26.00
3.0
$
60.00
$
78.00
Scientist 1
$
19.00
S
23.00
3.0
$
57.00
$
69.00
Design Professionals
Sr CAD/Eng Designer 11
$
39.00
$
52.00
3.0
$
117.00
$
156.0D
Sr CAD/Eng Designer 1
$
26.00
$
40.00
3.0
$
78.00
$
120.00
CAD/EnglneeringDesigner Ill
$
24.00
$
33.00
3.0
$
72.00
$
99.00
CAD/EngineeringDesigner 11
$
18.00
$
24.00
3.0
$
54.00
$
72.00
CAO/EngineedngDesigner 1
$
16.00
$
21.00
34
$
48.00
$
63.OD
Surveyors
Sr Land Surveyor
$
41.00
$
50.00
34
$
123.00
$
150.00
Land Surveyor
$
28.0D
$
40.00
3.0
$
84.00
$
120.00
Survey Crew Chief
$
24.00
S
38.00
.3.0
3
72.00
5
114.00
Survey Tech
$
17.00
S
30.00
34
S
51.00
S
90.00
Architects
Architectural Program Mgr
$
65.00
$
85.00
3.0
S
195.00
S
255.00
Sr Architect
$
ssm
$
75.00
3.0
$
165.00
$
225.00
Architect
$
35.00
$
5540
3.0
$
105.00
$
165.00
Architectural Designer
$
1740
$
35.00
3.0
$
51.00
S
105.00
Construetlon Professionals
Construction Project Rep
$
22.00
$
42.00
3.0
$
66.00
$
126.00
Construction.Manager11
$
56.00
$
70.00
3.0
$
150.00
$
230.60
Construction Manager 1
$
38.00
S
54.00
3.0
$ ,
114.00
$
162.00
Construction Administrator
$
23.00
$
39.00
3.0
$
69.00
$
117.00
GlSAnalysts
SrAnalyst
$
30.00
S
65.00
3.0
$
90.00
$
195.OD
Project Analyst 11
S
24.00
$
40.00
3.0
$
72.00
S
120.00
Project Analyst 1
$
16.00
$
28.00
3.0
$
5440
$
84.00
Project Adminfst►atlon
Sr Project Administrator
$ 27.00
$ 35.00
3.0
S
81.00
$
105.00
Project Administrator
$ 15:00
$ 32.00
3.0
$
45.00
S
96.00
Project Assistant
S 12.00
$ 22.00
3.0
$
36.00
$
66.00
Contract Administrator
S 25.00
$ 36.00
3.0
S
75.00
$
108.00
Subconsultant
Cost i 20%
Reimbursable Expenses
Engineer's Reimbursable Travel/Mileage
At Cost
Other Direct Costs
At Cost
")These hourly billing rates will remain effective for the initial duration of this Agreement, and may be renegotiated should
an additional renewal period be exercised.
42
Exhibit C
Assistance with the Research and Review Phase of the Indian River County Lagoon
Management Plan
PROJECT SCHEDULE
The approximate duration noted for each task is based on our current understanding and best
estimates of time required to perform the basic services and may be subject to change upon
agreement between Indian River County and Tetra Tech.
Task
Completion Date
Notice to Prooeed(NTP)
October 8 2019
Data gathering and assistance with staff presentation to County
January 21, 2020
Commissioners for Quarter 1 and Quarter 2.
Data gathering and assistance with staff presentation to County
April 21, 2020
Commissioners for Quarter 2 and Quarter 3.
Data gathering and assistance with staff presentation to County
July 21, 2020
Commissioners for Quarter 3 and Quarter 4.
43
Consent Item
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: September 17, 2019
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Arjuna Weragoda, PE, Capital Projects Manager
Subject: Work Order No. 22 - Water Distribution Model, Calibration, Evaluation and Flushing Plan
Descriptions and Conditions:
On February 4, 2014, the Indian River County Board of County Commissioners (BCC) approved
Work Order No. 7 for a lump sum amount of $24,700.00 with Kimley-Horn and Associates
(KHA) to evaluate modeling the existing water distribution system per the November 15, 2011,
Continuing Contract Agreement for Professional Services. As part of that work order, KHA
updated the existing water system hydraulic model using current Geographical Information
System (GIS) data to better represent the current system configuration.
Now that the hydraulic model has been updated to better reflect the existing distribution
system, the model needs to be calibrated with actual field conditions. The water demand is the
quantity of water that the treatment plants must produce in order to meet all water needs in
the community. Water demand includes water delivered to the system to meet the needs of
consumers and businesses as well as water supply for firefighting and system flushing. In order
to accurately evaluate the existing distribution system within the County, determine its
strengths and weaknesses, and predict when and where additional pipeline, storage and pump
station capacity is required, a good calibrated hydraulic model must be in place. Once a
hydraulic model has been established for the entire County, the model can address things such
as hydraulic deficiencies, water quality problems, pressure problems, fire flow requirements,
and system flushing optimization while holistically accounting for peak hour demand.
Analysis:
Staff requested that KHA prepare a proposal to update the 2014 model with new
infrastructure, calibrate the updated hydraulic model, and provide recommendations for
future elevated storage tank operations (if necessary), infrastructure improvements and
comprehensive hydrant flushing programs, if required.
The work order is provided in accordance with the Continuing Contract Agreement for
Continuing Engineering Services with KHA dated April 17, 2018. The scope is more specifically
described in the attached Work Order No. 22. The total negotiated cost for Work Order No. 22
is a total sum amount of $176,988.00, separated into five (5) tasks. A basic hydraulic model
network of the water system in WaterCAD v10 format with one (1) topology configuration
being TODAY conditions, a report summarizing the combined water system findings including a
list of recommendations, preliminary opinions of probable costs for the recommended
improvements, and a technical memorandum and map of hydrant flushing locations will be
part of the deliverables. All five tasks will be completed within 32 weeks from the notice to
proceed.
Funding:
Funds for this project are derived from the other professional services account in the operating
fund. Operating funds are generated from water and sewer sales.
Description
Account Number
Amount
Other Professional Services
47123536-033190
$176,988.00
Recommendation:
Staff recommends the Board of County Commissioners approve Work Order No. 22 authorizing
the above-mentioned professional services and authorize the Chairman to execute the Work
Order No. 22 on their behalf for a sum amount of $176,988.00 to Kimley-Horn and Associates.
Attachment(s):
1. Work Order No.22
F:\Utilities\UTILITY - Engineering\WATER\Water Modeling\Admin\Agenda-Work Order No. 22 to KHA 9-19.doc 45
CCNA2018 WORK ORDER 22
WATER DISTRIBUTION SYSTEM HYDRAULIC MODEL:
CALIBRATION, EVALUATION, and FLUSHING PLAN
This. Work Order Number _ is entered into as of this _ day of , 201_, pursuant to that
certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this
17th day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY,
a political subdivision of the State of Florida ("COUNTY") and ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B
(Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant
will perform the professional services within the timeframe more particularly set forth in Exhibit C
(Time Schedule), attached to this Work Order and made a part hereof by this reference all in
accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of
the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement
and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as
if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: KIMLEY-HORN AND BOARD OF COUNTY COMMISSIONERS
ASSOCIATES, INC. OF INDIAN RIVER COUNTY
By: By:
, Chairman
Print Name: Kevin M. Schanen, P.E.
Title: Senior Vice President BCC Approved Date:
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan T. Reingold, County Attorney
46
PROJECT UNDERSTANDING
In 2014, Indian River County Utilities (IRCU) authorized Kimley-Horn to perform the first phase
of developing a new water distribution system hydraulic model to reflect IRCU's current GIS
(Geographical Information System) data and better represent their existing water distribution
system configuration. As part of this work, Kimley-Horn developed a representative water
distribution model of IRCU's service area based on IRCU's GIS data at that time. The next
phase includes calibration and further development of the model for existing conditions. This
consists of:
• Collecting field pressure recordings and flow testing data using existing hydrants
• Hydraulic system calibration
• Developing and running extended period simulations with the remote storage tanks,
North Beach Repump, and the ground storage tanks at South Oslo
• Better defining existing operation of remote elevated storage tanks and high service
pumps (i.e. drain and fill versus keeping full)
• Evaluating the system's ability to achieve the PBS&J recommended ISO fire flow
requirements
• Providing recommendations for future storage tank operations and infrastructure
improvements.
• Identifying areas of low pressure and/or areas with potentially closed valves
• Defining residence times within the distribution system including at Total
Trihalomethanes (TTHMs) and Haloacetic acids five (HAAS) sites
• Identifying critical valves within the system
• Developing limited unidirectional flushing (UDF) maps to address pockets of poor water
quality
Consultant will update the model to account for infrastructure and operational changes that
have occurred since the model was developed in 2014; this consists of updating the model for
recent developments, water demands, infrastructure improvements and water plant operations.
Based on this understanding, the following tasks will be performed by the Consultant.
47
SCOPE OF SERVICES
Task 1 — Update the Water System Hydraulic Model
Consultant will collect information provided by IRCU and other departments including,
but not limited to IRCU's GIS shape files for existing water meter billing data, existing
and future land uses, densities and development information, record drawings for
infrastructure improvements constructed since 2014, MOR data, SCADA data, areas
with potential water quality concerns, automatic flushing locations, Hydromax
information for valves and fire hydrants, and current population data.
• Consultant will attend a kick-off meeting with IRCU staff to discuss and collect
information on the existing water system, consisting of current and proposed water
system improvements, new developments (pending or approved), areas of known low
system pressures, current water plant and pump station operations, new fire flow
requirements, and to define the approach to updating the water system model.
• Consultant will update the model to add any improvements that have been added to the
system since the last model update in 2014. It is assumed that the County can provide
a list of all new projects constructed during that time frame. The model will also be
updated using the County's GIS data and available record drawings. The model will
only include pipes that are 6 -inch in diameter or larger.
• Consultant will update the model to reflect any changes in operating parameters that
have been enacted since the 2014 model was developed. The Consultant will also add
the locations of automatic flushers in the distribution system.
• The Consultant will review current MOR data and SCADA data to verify peaking factors
for peak hour flow and maximum daily flow that were estimated as part of the 2014
model development.
• Using the LoadBuilder feature of WaterGEMS, the Consultant will update the demands
in the system with more recent water meter billing data. It is assumed that existing
customer meter data can be geocoded by the County for one years' worth of billing data.
The system demand will then be scaled to match the existing system demands for
maximum daily flow and peak hour flow scenarios to the MOR data. Loadbuilder will
also be used to assign a land use to each node in the model based on the GIS land use
map. Once both the land use data and billing data are updated in the model, the
information will be used to estimate potable water demands for different land uses.
Task 2 — Calibrate the Water System Hydraulic Model
• Consultant will develop a calibration plan to test a portion of the hydraulically significant
transmission watermains in the Indian River County water distribution system.
Development of the calibration plan will require coordination with and support from IRCU
staff. The intent of the plan will be to calibrate only the significant transmission
watermains that can be easily hydraulically isolated and where suitable fire hydrants are
available to flow. This will be done by selecting various fire hydrants in the water
distribution system to serve as flow hydrants and selecting other fire hydrants to serve
as pressure hydrants. Due to the unknown availability of suitable fire hydrants and the
looping in the distribution system, it may not be possible to calibrate all of the significant
transmission watermains. A second focus of the calibration plan will be to observe how
the storage tanks and the North Beach Repump Station react during fire flow events. It
is assumed most tests will be performed with these tanks and/or repump station
hydraulically isolated, but at least one test will be performed with a portion of these
tanks/stations operational and connected.
The calibration plan will consist of a map identifying up to fifteen (15) hydrants selected
to be used and a description of which fire hydrants should serve as flow hydrants to
stress the distribution system, and which should serve as pressure hydrants for each
test, and a description of how the water plants, elevated storage tanks and North Beach
Repump Station should be operated during testing. The available data currently being
collected by Hydromax as part of their fire flow testing will be reviewed to determine if
the number of flow hydrants can be reduced. The consultant will provide an electronic
version of the calibration plan prior to the field testing and will prepare hard copies for
the IRCU and Kimley-Horn staff involved in the execution of the calibration plan.
Development of the calibration plan will also include up to two (2) meetings with IRCU
staff and up to one (1) day of field time to evaluate the appropriate fire hydrants to be
flowed.
Consultant will execute the field calibration plan with support of IRCU staff in order to
collect pressure and flow data that will be used to calibrate the model. It is assumed
that the field calibration will be conducted before the Roseland elevated storage tank is
converted to a repump station. During the testing, flows and pressures will be recorded
at selected flow and pressure fire hydrants and SCADA information recording the flows,
pressures, and water levels from the water treatment plants, ground storage tanks, and
North Beach Repump will be documented. It is also understood that several lift stations
throughout the distribution system record real time pressure data for the water system.
It is assumed that this information can be relied upon as part of the execution of the
calibration plan. It is assumed that up to three (3) Kimley-Horn staff members for up to
five (5) field days will be required for this task. Effort beyond this amount will be
considered additional services and can be performed for an agreed upon fee if needed.
Consultant will assimilate the data recorded during the field testing and use the Darwin
Calibrator feature of WaterGEMS to calibrate the existing pipes in the existing hydraulic
model prepared under a previous work order. Multiple scenarios will be created in the
model to represent the various tests performed in the field and the effect on the hydraulic
model. The friction factors of the tested pipes will be adjusted based on the results of
the field testing.
49
Task 3 — Additional Existing System Model Development
• Consultant will apply the new friction factors developed as part of Task 2 to the modeling
scenarios updated as part of Task 1.
Once the new friction factors are applied to the distribution system, Consultant will adjust
operating conditions in the model for the water plant discharge pressures, elevated
storage tanks and North Beach Repump in an effort to attempt to match the flows and
tank levels observed from the SCADA data. The Consultant will review areas where the
model is not representative of the field data and review with the County potential for
closed valves in these areas.
• Consultant will update the calibrated model to reflect the proposed improvements for the
Roseland elevated storage tank. It is assumed that the new Roseland pump station will
not be in service before the field calibration is performed; however, evaluation of the
existing system will be performed assuming the Roseland improvements are complete.
• Consultant will review SCADA data to develop a diurnal water demand curve for the
system demands.
• The Consultant will collect information on the South County ground storage tanks
including the normal operating levels. Consultant will incorporate the South County
ground storage tanks and the storage tank interconnect into the hydraulic model.
• Consultant will develop an extended period simulation for maximum daily flow and
average daily flow demand scenarios using the diurnal water demand curve. It is
assumed that for each demand scenario up to eight extended period sub -scenarios will
be developed to look at different operations for the elevated storage tanks, North Beach
repump, and existing interconnect to the South County Storage Tank.
Task 4 — Model Evaluation/Report Preparation
Consultant will use the calibrated model to evaluate the fill time and flows through the
interconnect for various water levels in the South County ground storage tanks and
make recommendations about operations of the existing interconnect. The intent of the
evaluation is not to evaluate the size of the ground storage tanks, but to recommend the
capacity and fill times for the interconnect. The Consultant will review the impact the
interconnect will have on the South County's contact time (CT) calculations. It is
assumed that up to 30 hours of effort is required for this task and significant effort beyond
this amount will be considered additional services.
• Consultant will evaluate the ability of the water distribution system's ability to provide the
recommended ISO/PBSU fire flow requirements for the various land use types currently
in the hydraulic model. It is expected that it may not be feasible to provide the
recommended fire flow for some land use types without extensive improvements. After
these areas and land use types are identified, the Consultant will meet with the County
50
to evaluate the County's goals for providing the recommended ISO fire flow versus
performing improvements. Based on the County's goal, the Consultant will adjust fire
flow requirements for selected land use types and then recommend improvements
required to meet the resulting fire flows. Consultant will attend up to one (1) meeting to
discuss the fire flow requirements.
During the skeletonization of the hydraulic model, it was noted that some public fire
hydrants may be served by 4 -in watermains. The Consultant will develop a list of these
fire hydrants that may be currently served by 4 -in watermains. The Consultant will review
the previous version of the hydraulic model before it was skeletonized and identify these
hydrants where possible.
Consultant will use the calibrated model to identify existing weaknesses and low-
pressure areas in system and to make recommendations for infrastructure
improvements that could address the areas of known low pressure conditions.
Consultant will use the calibrated model to simulate average daily and maximum daily
flows in order to determine residence times at each node for these conditions. These
runs will be used as initial estimates of areas experiencing the longest residence times
within the water system and to estimate the service area limits of the two water treatment
facilities. Consultant will prepare two (2) exhibits within the WaterGEMS platform to
show the results of the residence time analysis for both the average daily flow and
maximum daily flow conditions.
Consultant will use the calibrated model to evaluate the operation of and provide
recommendations for elevated storage tank operational changes or elimination, and/or
infrastructure improvements. A preliminary evaluation of the ground storage tanks was
performed by Kimley-Horn as part of a separate work order. The work included with this
task will be finalizing the recommendations using the calibrated model. It is assumed
that up to two days of effort is required for this task and significant effort beyond this
amount will be considered additional services.
Consultant will use the calibrated model along with information provided by Hydromax
regarding the County's valves and input from the County to identify critical valves in the
distribution system. The Consultant will meet with the County to develop the list of
potential criteria (amount of flow, valve age/condition, accessibility, proximity to critical
customers, etc) that can be used to prioritize the inline valves (6 -in and larger) within the
distribution system.
Consultant will prepare a draft report summarizing the combined water system findings
including a list of recommendations, and preliminary opinions of probable costs for the
recommended improvements. Consultant will attend one (1) meeting to discuss the
report findings and revise the draft report up to one (1) time to address reasonable
comments. Consultant will furnish up to six (6) copies of the report and all deliverables.
51
• Consultant will deliver an electronic WaterCAD 00.01.01.04 format compatible with
Series 5 for 2019/2020 conditions.
Task 5 —Limited Unidirectional Flushing Maps
• The Consultant can provide up to 200 hours of engineering time for services related to
the preparation of unidirectional flushing map(s) for areas of with poor water quality.
Effort beyond this amount will be considered additional services and can be performed
for an agreed upon fee if needed or as part of separate work orders. The following is a
list of services that the Consultant could perform as a part of these hours:
o Meet with County staff to identify and prioritize areas with dirty/cloudy water and
confirm design criteria for hydrant flushing
o Provide zone flushing map(s) for areas with dirty/cloudy water. These maps
typically include flushing location, piping materials available and size, and
sequential flushing directions for each identified piping segment in order to open
and close the UDF hydrants and valves during flushing activities.
ADDITIONAL ITEMS NOT INCLUDED UNDER SCOPE
• Capacity Analysis Report Update
• Additional field testing with Roseland improvements completed
• Improvements outside the primary service area
• Multiple scenarios beyond those listed
• Updating IRCU's GIS files
• Re-establish Stage 2 Testing locations if necessary
• Development of system scenarios for 5 yr, 10 yr, 20 yr, and build out conditions
• Master Planning for Water Supply, Permitting, Treatment Capacity and Distribution
System including reviewing impacts for annexing land from Sebastian
• Meetings beyond those listed herein can be provided as an additional service.
• Unidirectional Flushing Plans beyond what is described in the Scope of Services
OWNER FURNISHED ITEMS & SUPPORT
• Staff for hydrant flushing and pressure recording gages, equipment, etc.
• 2018 and 2019 MOR data
• Record drawings for improvements that have been constructed since January 2014
• Available pressure data throughout the model area
• Identification of areas of known low system pressures or high residence time
• Identification of areas with known water quality issues
• Current water plant and pump station operational data
• Plans for service area expansion and/or significant planned development
• Recent infrastructure improvements
• Available reports for distribution system (i.e. Hydromax valve report)
52
EXHIBIT B - FEE SCHEDULE
We will provide these services in accordance with our Continuing Consulting Engineering
Services Agreement for Professional Services dated April 17th, 2018, by and between INDIAN
RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Kimley-Horn
and Associates, Inc., ("Consultant").
The Consultant will provide professional services for Task 1 through Task 5 on a lump sum fee
basis as follows:
Task No.
Task
Task Fee
Task 1
Update the Water System Hydraulic Model
$16,604
Task 2
Calibrate the Water System Hydraulic Model
$52,500
Task 3
Additional Model Development
$20,569
Task 4
Model Evaluation/Report Preparation
$55,261
Task 5
Limited Unidirectional Flushing Maps
$32,054
TOTAL
$176,988
53
EXHIBIT C — TIME SCHEDULE
In general, the following schedule is anticipated and consultant will work as expeditiously as
possible to meet a mutually agreed upon schedule:
Task 1 —
Update the Water System Hydraulic Model
12 weeks from NTP
Task 2 —
Calibrate the Water System Hydraulic Model
16 weeks from NTP
Task 3 —
Additional Existing System Model Development
22 weeks from NTP
Task 4 —
Model Evaluation/Report Preparation
32 weeks from NTP
Task 5 —
Limited Unidirectional Flushing Maps
32 weeks from NTP
54
�y
BCC AGENDA
COMMISSIONERS MATTERS
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
SUBJECT: Commissioners Open Dialogue
At the request of the Board of County Commissioners, an Open Dialogue section
will be added to the agenda on a monthly basis. This section will be an
opportunity for Commissioners to provide updates and/or reports on progress,
meetings, or activities related to topics of interest to the Commission and Public.
This is for the purpose of sharing information only; action will not be taken by the
Board on matters discussed under Commissioners Open Dialogue section.
55
Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Solid Waste Disposal District
Meeting Minutes - Draft
Tuesday, June 18, 2019
Commission Chambers
Board of Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Rhonda D. Zirkle, Deputy Clerk
56
Board of Commissioners Meeting Minutes - Draft June 18, 2019
The Board reconvened as the Board of Commissioners of the Solid Waste Disposal
District. The minutes will be approved at an upcoming Solid Waste Disposal
District meeting.
B. Solid Waste Disposal District
15.6.1. 19-0484 Approval of Minutes Meeting of April 16, 2019
Recommended Action: Approve
Attachments: SWDD Minutes 04162019
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Adams, to approve the Meeting Minutes of April 16, 2019. The motion carried by
the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
15.8.2. 19-0525 Change Order No. 4 to Thalle (Bid #2018025)
Recommended Action: The Solid Waste Disposal District recommends that its Board approve and
authorize the Chairman to execute Change Order No. 4 approving the extension
in contract time for Milestone 1, Milestone 2, and Final Completion by 57 days
and allow the use of $855,955.37 from contingency funding to Thalle
Construction Company, Inc., for the Segment 3 Cell 2 Expansion, Segment 2
Partial Closure and Landfill Gas System Expansion project
Attachments: Staff Report
CDM Smith Letter of Recommendation and Change Order Form
Change in Contract Summary Log
There was no discussion on this item.
A motion was made by Vice Chairman Adams, seconded by Commissioner Zorc,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
Indian River County Florida 57ge 1
/563
Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www. ircgov. com.
Solid Waste Disposal District
Meeting Minutes - Draft
Tuesday, July 9, 2019
Commission Chambers
Board of Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners SWDD Meeting Minutes - Draft July 9, 2019
15. SPECIAL DISTRICTS AND BOARDS
B. Solid Waste Disposal District
15.6.1. 19-0609 Single Stream Recycling Contamination
Recommended Action: For informational purposes only at this time
Attachments: Staff Report
Himanshu Mehta, Managing Director, Solid Waste Disposal District, and Sue
Flak, Recycling Education Coordinator, appeared before the Board to present
their findings on the extent of single stream recycling contamination in Indian
River County.
Director Mehta began his report by announcing that Indian River County's
recycling rate had reached 66 percent in 2018, making it the second most
effective County in the State of Florida with regards to recycling.
The presentation continued by recounting that in April 2019, the Solid Waste
Disposal District (SWDD) received reports of residents placing garbage in their
recycling carts which is a violation of the County code. Details of the,
Recycling Contamination Action Plan, designed to curb violations and educate
residents, were reviewed.
Discussion ensued among Commissioners and staff regarding the cost of
contaminated recycling, education efforts, problems with returning to open -top
bins, and the number of residents who may be using recycling carts in lieu of
paying for garbage collection.' Commissioner O'Bryan raised the suggestion of
moving to universal garbage collection to eliminate contamination problems.
Brian Katz from Tropical Recycling appeared before the Board to report that
the level of contaminated loads had risen to 35-40 percent. He advised that
this level may jeopardize the County's recycling program and advocated for
universal garbage collection.
Commissioner Zorc received answers from Ashima Wild of Republic Services
regarding the lower recycling contamination levels in the City where garbage
collection is mandatory. He suggested further discussion of mandatory service
and streamlining the county's convenience centers.
Commissioner O'Bryan returned to his suggestion of universal garbage
collection and requested that staff contact Waste Management for a ballpark
cost to provide service for all County residents.
No Action Taken or Required
Indian River County Florida 59ge 1
SWDD Item
/J4 -4y
Indian River County, Florida
Solid Waste Disposal District
Board Memorandum
Date: September 27, 2019
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District
Subject: Biosolids Agreement between the Solid Waste Disposal District and the City of Vero Beach
Descriptions and Conditions:
The City of Vero Beach has requested that the Solid Waste Disposal District (SWDD) accept the City's
Dewatered Biosolids at the Indian River County (IRC) Landfill for disposal in accordance with a Biosolids
Agreement between the two parties.
A draft agreement was developed between the respective utility departments, at which time the
agreement was taken and approved by the City Council on August 23, 2019. Indian River County staff
supports the approval of the attached agreement by the SWDD Board.
Analysis:
A brief summary of the attached Biosolids Agreement is as follows:
o Delivery and Acceptance of Biosolids — The City of Vero Beach, or its authorized Biosolids
process/transporter, shall process, transport, and deliver to the IRC Landfill, Biosolids resulting from
the operation of its municipal sewer system and sewer treatment facility only and shall not process
Biosolids from outside its jurisdiction. All Biosolids delivered to the IRC Landfill shall meet all quality
standards in the agreement and meet applicable law.
Term of the Agreement — The initial term of this agreement shall be two (2) years, commencing on
October 8, 2019, and terminating on October 7, 2021. The agreement shall automatically renew for
an additional one (1) year term unless written notice of non -renewal or termination with appropriate
notice as stipulated in the agreement.
Disposal Fee — The City of Vero Beach shall pay the 2019-2020 Fiscal Year Landfill Residue Disposal
Fee of $19.68 per ton, reflecting an increase of $0.60 from the 2018-2019 Fiscal Year rate of $19.08
per ton.
F:\Uti1ities\SWDD\00_AGENDA ITEMS\SWDD Agenda - Biosolids Agreement between SWDD and CVB.doc Page 16Q
SWDD Item
Quality Standards — The City of Vero Beach shall meet all Florida Department of Environmental
Protection (FDEP) requirements for disposal in Class 1 Landfill, must meet the definition of
"Residuals" or "Domestic Wastewater Residuals", must not be classified as Hazardous Waste, must
meet a minimum Total Solids content of 17% solids, must pass a paint filter test and, starting from
the first delivery to annually thereafter, must provide and meet the criteria for Toxicity
Characterization Leaching Procedure (TCLP).
The City of Vero Beach currently transports their Biosolids to the Okeechobee Landfill for disposal at a
rate of $30.98 per ton, with approximately 40 to 50 tons per week (maximum of 2,600 tons per year).
Their current estimated cost for annual disposal is approximately $80,000. The attached agreement will
save the City of Vero Beach approximately $30,000 per year.
Currently, the IRC Landfill accepts the Biosolids from the IRC Department of Utility Services at a loading
of approximately 8,000 tons per year. The additional Biosolids from the City of Vero Beach is acceptable
for disposal at the IRC Landfill, and therefore, staff recommends approval of the attached Biosolids
Agreement between SWDD and the City of Vero Beach.
Funding:
Funding for the SWDD Class 1 landfill services is budgeted and available in the SWDD landfill account,
which is funded from SWDD assessments and user fees.
Description
Account Number
IAmount
Contractual Services
41121734-033489
$28,000 — $36,000
There will be a disposal cost of approximately $28,000 to $36,000 per year from Republic Services;
however, it is anticipated that approximately $40,000 to $51,000 in revenue will be received from the
disposal of Biosolids from the City of Vero Beach.
Recommendation:
Solid Waste Disposal District staff recommends that its Board approve the Biosolids Agreement with the
City of Vero Beach and authorize the Chairman to execute the same, as presented.
Attachment:
1) Biosolids Agreement with the City of Vero Beach
F:\Uti1ities\SWDD\00_AGENDA ITEMS\SWDD Agenda - Biosolids Agreement between SWDD and CVB.doc Page 2 Oil
BIOSOLIDS DISPOSAL AGREEMENT
BETWEEN
THE CITY OF VERO BEACH, FLORIDA
0
THE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
THIS BIOSOLIDS DISPOSAL AGREEMENT ("Agreement") is made and entered
into as of the _ day of 2019, by and between the City of Vero Beach, Florida, a
Florida municipal corporation, whose mailing address is P. O. Box 1389, Vero Beach, FL 32961-
1389 ("City") and the Indian River County Solid Waste Disposal District, a dependent special
district of Indian River County, Florida, a political subdivision of the State of Florida, whose
mailing address is 1801 27h Street, Vero Beach, FL 32960 ("SWDD").
WHEREAS, SWDD operates the Indian River County Class I landfill ("IRC Landfill")
located at 1325 SW 74"' Avenue in Vero Beach, Florida; and
WHEREAS, SWDD accepts Dewatered Biosolids ("Biosolids") for disposal at the IRC
Landfill at a rate set annually by the Board of County Commissioners, sitting as the governing
body of SWDD; and
WHEREAS, the City operates a municipal sewer system and sewer treatment facility
which produces Biosolids which may be disposed of in a landfill such as the IRC Landfill; and
WHEREAS, the City has requested that SWDD accept the City's Biosolids for disposal
in the IRC Landfill, and SWDD has agreed to accept the City's Biosolids for such disposal, all in
accordance with the terms and conditions of this agreement,
WHEREAS, the City and SWDD find that the delivery of Biosolids by the City at the IRC
Landfill and the acceptance of same for disposal by SWDD for the purposes stated herein
constitute a public purpose and benefit.
NOW THEREFORE, in consideration of the mutual undertakings herein, and other good
and valuable consideration, the parties agree, as follows:
Section 1. Recitals. The above recitals are true and correct and are incorporated herein.
Section 2. Delivery and Acceptance of Biosolids. The City, or its authorized Biosolids
processor/transporter, shall process, transport and deliver to the IRC Landfill, Biosolids resulting
from the operation of its municipal sewer system and sewer treatment facility (FLDEP Permit
FLA021661) only. The City shall not process Biosolids materials from outside its jurisdiction.
Biosolids shall be "tipped" by the City's processor/transporter in specific locations within the IRC
62
Landfill as designated by SWDD or SWDD's representative. All Biosolids delivered by the City
shall meet all requirements of the Quality Standards and Applicable Law, as defined below in
Section 5 or in Exhibit A of this agreement. The parties shall cooperate with respect to the delivery
schedule for the Biosolids, recognizing that the Biosolids must be mixed with other materials at
the time of disposal in the IRC Landfill, and delivery of the Biosolids should be coordinated with
the availability of the other materials. The City's processor/transporter shall comply with all other
rules and regulations of SWDD relating to the IRC Landfill.
Section 3. Term of the Agreement. The initial term of this agreement shall be two (2) years,
commencing on , 2019, and terminating on , 2021. This Agreement
shall automatically renew for an additional one (1) year term, unless either party provides written
notice of non -renewal at least one hundred and eighty (180) days prior to expiration of the initial
term. Notwithstanding the above, either party may terminate this Agreement at any time and for
any reason upon at least ninety (90) days written notice to the other party. The City may terminate
this Agreement due to an increase in the disposal fee pursuant to Section 4 below, by written notice
to the SWDD within 30 days of the approval of the fee increase by the SWDD governing board.
Section 4. Disposal Fee. The City shall pay to SWDD a disposal fee in the initial amount of
$19.08 per ton, which amount shall apply through September 30, 2019. The City acknowledges
that (a) the SWDD governing body, as part of its annual budgeting process, reviews all disposal
fees at the IRC Landfill, and adjusts such fees as it determines necessary, and (b) the disposal fee
starting October 1, 2019, and for each year thereafter (October 1 — September 30) will be the fee
as determined by the SWDD governing board in its annual budgeting process.
Section 5. Quality Standards. All Biosolids delivered by the City or its processor/transporter
for disposal in the IRC Landfill shall meet the following quality standards ("Quality Standards):
1. Biosolids delivered to the IRC.Landfill shall meet all Florida Department of Environmental
Protection (FDEP) requirements for disposal in Class 1 Landfill, specifically, Biosolids as
defined as "Residuals" or "Domestic Wastewater Residuals" in Chapter 62-624.200(6)
Florida Administrative Code (FAC), or as amended.
2. Biosolids delivered to the IRC Landfill must not be classified as Hazardous Waste under
Chapter 62-730 FAC, or as amended.
3. The Biosolids delivered shall be a minimum Total Solids Percent of 17 percent solids, and
the Biosolids must be able to pass a paint filter test upon receipt at the Landfill for disposal.
No mixtures of foreign material are to be used to increase the solids content. At a minimum,
the City shall provide SWDD a report with the Total Solids Percent of their Biosolids prior
to the scheduling of the first delivery and annually thereafter.
4. At a minimum, the City will provide SWDD results from a Toxicity Characterization
Leaching Procedure (TCLP) tests prior to the scheduling of the first delivery and annually
thereafter to demonstrate that the Biosolids do not exceed regulatory levels for any of the
parameters identified in Exhibit A, attached. This shall also be required should the
wastewater facility generating the Biosolids experience any significant changes in the
characteristics of the facility influent, or experience a plant upset or by-pass event that may
change the make-up of the Biosolids.
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SWDD reserves the right to randomly inspect loads to verify conditions above are being
met. SWDD also reserves the right to refuse any deliveries of Biosolids not meeting
conditions above.
Section 6. Applicable Law. Each party acknowledges that the processing, transport and disposal
of Biosolids is heavily regulated by state and federal agencies having jurisdiction with respect to
such matter. The City shall comply with all applicable state and federal laws, including, without
limitation, rules and regulations (collectively "Applicable Law") relating to the processing and
transport of Biosolids, including the quality or composition of Biosolids to be disposed of in a
landfill such as the IRC Landfill, and SWDD shall comply with all requirements of Applicable
Law relating to the method of disposal of Biosolids; provided, however, that SWDD shall not have
liability with respect to the method of disposal of Biosolids which, with respect to quality or
composition, do not meet the requirements of the Quality Standards or Applicable Law. In the
event of a change in "Applicable Law" that, has a direct, material and adverse effect upon the cost
to SWDD of operating, maintaining or modifying disposal of Biosolids, SWDD and City shall
mutually negotiate any necessary capital cost contribution or any necessary increase in the disposal
Costs/ton commensurate with the necessary cost.
Section 7. Indemnification. To the extent permitted by law, each party shall hold harmless and
indemnify the other party from and against any and all losses, damages, claims, causes of action,
expenses and liabilities of anytype whatsoever (collectively, "Claims") arising out of or relating
to the indemnifying party's negligence, intentional wrongdoing, breach of applicable law or breach
of this agreement; provided, however, that neither party shall be required to, hold harmless or
indemnify the other parry for any Claims arising out of or relating to such other party's negligence,
intentional wrongdoing, breach of applicable law or breach of this agreement. Notwithstanding
the above, for tort actions, neither party waives its sovereign immunity as set forth in Florida law
and the parties' obligations under the Agreement shall be subject to the limitations set forth and
provided for in Section 768.28, Florida Statutes.
Section 8. Insurance.
(a) The City, or its authorized Biosolids processor/transporter, shall obtain and maintain
throughout the term of this Agreement at its expense the following insurance coverage from
insurers who are licensed in the State of Florida and have a current rating of A- VII or better in
"Best's Key Rating Guide," with respect to all activities relating in any way to the Biosolids which
are the subject of this agreement: (1) workers' compensation coverage in compliance with State of
Florida statutory requirements, (2) employer's liability insurance providing minimum coverage of
$100,000 per occurrence, $100,000 by disease, and $500,000 aggregate by disease, (3) commercial
general liability insurance and automobile liability insurance providing minimum combined single
limit coverage of $1,000,000 for personal bodily injury, including, without limitation, death, and
property damage, and (4) umbrella or excess liability coverage providing minimum coverage of
$1,000,000.
(b) Notwithstanding the minimum limits of coverage stated in subsection A above, the
limits of each underlying insurance coverage must be at least as high as is necessary to support the
excess liability insurance coverage referenced in subsection A(4).
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(c) Proof of compliance with the above insurance requirements shall be provided by the
City to SWDD no later than fifteen (15) days prior to commencement of delivery of Biosolids for
disposal at the IRC Landfill, and thereafter throughout the term of this agreement, in the form of a
certificate of insurance, which certificate shall provide for notice to SWDD no later than thirty
(30) days prior to cancellation or non -renewal. Failure to do so shall allow SWDD to refuse
delivery until such proof is provided, reviewed and approved by SWDD.
Section 9. Force Majeure/Emergency. Any non-performance of the terms or conditions of this
agreement caused by or resulting from an event of Force Majeure (as defined below) shall not
constitute a violation or event of default. In addition, SWDD reserves the right to refuse to accept
the City's Biosolids in the event of an emergency, as determined by SWDD in its sole discretion.
The City shall maintain an alternative method of disposal of its Biosolids, in the event that SWDD
does not accept the Biosolids due to an emergency. For the purposes of this agreement, the term
"Force Majeure" shall mean acts of God, strikes, lockouts or other industrial disturbances, acts of
the public enemy, wars, blockades, explosions, insurrections, riots, epidemics, landslides,
lightening, earthquakes, fires, hurricanes, tropical storms, floods, tornadoes, restraints of
governments, civil disturbances, unavoidable breakage of machinery or equipment, enactment of
applicable laws prohibiting performance, and other such causes not within the reasonable control
of the party claiming the occurrence of an event of Force Majeure.
Section 10. Notices. Any notice required to be provided under this agreement shall be provided
to the following persons and addresses:
If to the City: City of Vero Beach
1053 20th Place
Post Office Box 1389
Vero Beach, Florida 32961-1389
Attention: City Manager
cc: Director, Water and Sewer Services
If to SWDD: Indian River County
Solid Waste Disposal District
1801 27th Street
Vero Beach, Florida 32960
Attention: County Administrator
cc: Director of Utility Services
Section 11. Default, Remedies for Default.
(a) The following shall be deemed to constitute a default of the terms of this Agreement:
1. The failure by City to pay any amount of money due under this Agreement;
2. The failure by City or SWDD to comply with any other provision or condition
of this Agreement.
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(b) The City and SWDD shall have all remedies for any default by the other party as
provided for at law or in equity.
Section 12. Attorney's Fees. In the event of any litigation relating to this agreement, each party
shall pay its own attorney's fees.
Section 13. Miscellaneous Provisions.
(a) This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida. Venue for resolution of any dispute arising hereunder shall be in Indian River
County, Florida.
(b) This Agreement sets forth all the promises, agreements, conditions, and
understandings, either oral or written, between them. No subsequent alteration, amendment,
change, or addition to this Agreement will be binding on the City or SWDD unless in writing and
signed by them and made a part of this Agreement by direct reference.
(c) The terms of this Agreement shall be binding on the respective successors, contractors,
representatives, agents, and assigns of the parties. Neither party may assign its rights or obligations
hereunder without the prior written consent of the other party.
(d) This Agreement may be executed in one or more counterparts, each of which shall be
deemed an original and all which together will constitute one and the same instrument.
Section 14. Effective Date. This agreement shall be effective as of the date that it is fully executed
by both parties.
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INDIAN RIVER COUNTY, FLORIDA
ATTEST: Jeffrey R. Smith, Clerk of SOLID WASTE DISPOSAL DISTRICT
Circuit Court and Comptroller
Deputy Clerk
(SEAL)
Approved as to form and legal sufficiency:
Dylan Reingold
County Attorney
Approved as to technical requirements:
Vincent Burke, P.E.
Director of Utility Services
By:
Bob Solari
Chairman
Date:
Approved:
Jason E. Brown
County Administrator
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CITY OF VERO BEACH, FLORIDA
ATTEST: VERO BEACH CITY COUNCIL
By:
Tammy K. Bursick
City Clerk Mayor
Date:
[SEAL]
Approved as to form and legal sufficiency: Approved as conforming to municipal
policy:
City Attorney
Approved as to technical requirements:
Robert J. Bolton
Director, Water and Sewer Services
City Manager
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Exhibit A - Biosolids Quality Standards
MAXIMUM CONCENTRATION OF CONTAMINANTS FOR TOXICITY CHARACTERISTIC
Regulatory Level
Contaminant
(mglL)
Arsenic
5.0
Barium
100.0
Benzene
0.5
Cadmium
1.0
Carbon tetrachloride
0.5
Chlordane
0.03
Chlorobenzene
100.0
Chloroform
6.0
Chromium
5,0
o -Cresol
200.0'
m -Cresol
200.0'
p -Cresol
200:0'
Cresol
200.0'
2,4-D
10.0
1,4 -Dichlorobenzene
7.5
1,2-Dichloroethane
0.5
1,1-Dichloroethylene
0.7
2,4-Dinitrotoluene
0.13
Endrin
0.02
Heptachlor (and its hydroxide)
0.008
Hexachlorobenzene
0.137
Hexachloro-1,,3-butadiene
0,5
I-lexachlofoethane
3,0
Lead
5.0
Lindane
0.4
Mercury
0.2
Methoxychlor
10.0
Methyl ethyl ketone
200.0
Nitrobenzene
2.0
Pentachlorophenol
100.0
Pyridine
6.01
Selenium
1.0
Silver
5,0
Tetrachloroethylene
0,7
Toxaphene
0.5
Trichloroethylene
0.5
2,4,5 -Trichlorophenol
400.0
2,4,6-Trichicrophenol
2,0
2,4.5 -Tp (Silvex)
1.0
'Vinyl chloride
0.2
'if o-, m-, and p cresol concentrations cannot be differentiated, the total cresol.(0026) concentration is used. The
regulatory level of total cresol its 200 mg/L.
2Quantilation limit is :greater than than calculated regulatory level. The quantitation limit therefore becomes the
regulatory level.
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