HomeMy WebLinkAbout10/01/2019 (2)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www. ircgov. com
Meeting Minutes - Final
Tuesday, October 1, 2019
9:00 AM
Commission Chambers
Board of County Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Jacqueline Rizzo, Deputy Clerk
Board of County Commissioners Meeting Minutes - Final October 1, 2019
1. CALL TO ORDER
Present: 5 - Chairman Bob Solari
Vice Chairman Susan Adams
Commissioner Joseph Flescher
Commissioner Peter O'Bryan
Commissioner Tim Zorc
2. A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2. B. INVOCATION
Rev. Seth Wallace, Christ the King Presbyterian Church
3. PLEDGE OF ALLEGIANCE
Commissioner Joseph E. Flescher
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
A motion was made by Commissioner Flescher, seconded by Commissioner O'Bryan,
to approve the Agenda as presented. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
5. PROCLAMATIONS and PRESENTATIONS
5. A. 19-0899 Presentation of Proclamation Designating October, 2019, As Manufacturing Month
in Indian River County, Florida
Recommended Action: Recommend Read and Present
Attachments: Proclamation
Commissioner O'Bryan read and presented the Proclamation to Helene Caseltine,
Economic Development Director of the Indian River County Chamber of
Commerce (IRCCOC).
Ms. Caseltine, thanked the Board for recognizing the importance that
manufacturing has on our community, and for designating October 2019 as
Manufacturing Month in Indian River County. She introduced the IRCCOC board
members and local business members, and went on to say that the IRCCOC would
be hosting their annual signature event, "Industry Appreciation Awards", on
October 29, 2019 at the Indian River State College Richardson Center.
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Board of County Commissioners Meeting Minutes - Final
6. APPROVAL OF MINUTES
October 1, 2019
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
7. A. 19-0911 Florida Public Service Commission Consummating Order PSC -2019 -0389 -CO -EI
makes Order PSC -2019 -0360 -TRF -EI effective and final; docket to be closed, is on
file in the Office of the Clerk to the Board.
Recommended Action: Information Only
No Action Taken or Required
7. B. 19-0908 Indian River County Venue Event Calendar Review
Recommended Action: This is an information item only, no Board action is required
Attachments: Staff Repo
No Action Taken or Required
7. C. 19-0910 Update on All Aboard FL Expenses
Recommended Action: No Action Required
Attachments: Staff Report
All Aboard FL Expenses
No Action Taken or Required
7. D. 19-0909 Application to the Florida Department of Environmental Protection (FEDP) for a
FY 2020-2021 Florida Resilient Coastlines Program Grant
Recommended Action: This is an informational item only, no action required at this time.
Attachments: Staff Report
Grant Application
No Action Taken or Required
8. CONSENT AGENDA
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams,
to approve the Consent Agenda as amended, pulling Item 8.E. for discussion. The
motion carried by the following vote:
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Board of County Commissioners Meeting Minutes - Final October 1, 2019
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
8. A. 19-0872 Checks and Electronic Payments August 30, 2019 to September 5, 2019
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of August 30, 2019 to September 5, 2019
Attachments: Finance Department Staff Report
Approved
8. B. 19-0890 Checks and Electronic Payments September 6, 2019 to September 12, 2019
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of September 6, 2019 to September 12, 2019
Attachments: Finance Department Staff Report
Approved
8. C. 19-0912 Checks and Electronic Payments September 13, 2019 to September 19, 2019
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of September 13, 2019 to September 19, 2019
Attachments: Finance Department Staff Report
Approved
8. D. 19-0888 Appointments to the Economic Opportunities Council of Indian River County, Inc.
Recommended Action: The County Attorney recommends that the Board reappoint Jennifer Proper, Teddy
Floyd and Donald Hart, Sr. and appoint Vera Mistretta to the Economic
Opportunities Council of Indian River County, Inc.
Attachments: Staff Report
Reappointment Letter 090619 - EOC
Approved staffs recommendation
8. E. 19-0901 Resolution Delegating to the County Administrator or Designee the Authority to
Execute Certain Standard Extensions to Both Contracts Relating to Required
Roadway Improvements and Accompanying Cash Deposit and Escrow Agreements
Recommended Action: The County Attorney's Office recommends that the Indian River County Board of
County Commissioners approve the resolution authorizing the County
Administrator or designee to execute standard extensions pertaining to both
Contracts for Construction of Required Roadway Improvements and corresponding
Cash Deposit and Escrow Agreements, as applicable.
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Board of County Commissioners Meeting Minutes - Final
8.F
Attachments: Staff Repo
Resolution
October 1, 2019
With regard to the County Administrator approving Resolutions, Chairman Solari
suggested that the item should be publicized, when completed, as an agenda item
under Informational Items.
County Attorney Dylan Reingold also suggested adding a sentence at the end of the
Resolution, "Notice of extension shall be added as an Informational Item on a
future Agenda."
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams,
to approve Resolution 2019-089, delegating to the County Administrator or designee
the authority to execute standard extensions for both Contracts for Construction of
Required Improvements and accompanying Cash Deposit and Escrow Agreements, if
applicable, under Section 312.11 of the Code of Indian River County; providing for an
effective date. The motion carried by the following vote:
Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
19-0889 EJ & ME, LLC's Request for Affidavit of Exemption Approval with Dedications to
the County [AOE-19-05-02 / 2018080046-83961]
Recommended Action: Staff recommends that the Board of County Commissioners accept the dedication
of the limited access easement and authorize the chairman to execute the subject
Affidavit of Exemption.
Attachments: Staff Report
Location Map
Affidavit of Exemption Layout
Approved staffs recommendation.
8. G. 19-0898 Approval of Change Order for Radio System P25 Migration Project
Recommended Action: Staff recommends the Board approve Change Order #1 with Communications
International Inc. and authorize the Chairman to execute the agreement.
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Board of County Commissioners Meeting Minutes - Final
Attachments: Staff Report
Work Order No 4
Logging Recorder Quote
Revised Attachment "A"
Approved staffs recommendation.
October 1, 2019
8. H. 19-0902 Award of Bid# 2019068 -Roseland Elevated Storage Tank Conversion and Pump
Station
Recommended Action: Staff recommends that the Board award bid 2019068 to TLC Diversified, Inc.,
approve the sample agreement and authorize the Chairman to execute said
agreement after the County Attorney has approved the agreement as to form and
legal sufficiency, and receipt and approval of the required public construction bond
and insurance.
Attachments: Staff Report
Sample Agreement
Approved staffs recommendation
8.1. 19-0903 Award of Bid# 2019067 -Roseland Elevated Storage Tank Water Transmission
Main
Recommended Action: Staff recommends that the Board award Bid 2019067 to TLC Diversified, Inc.,
approve the sample agreement and authorize the Chairman to execute said
agreement after the County Attorney has approved the agreement as to form and
legal sufficiency, and receipt and approval of the required public construction bond
and insurance.
Attachments: Staff Report
Sample Agreement
Approved staffs recommendation
8. J. 19-0913 Municipal Advisory Agreement - Termination of Masterson Advisors LLC and
Request to Approve Agreement with Hilltop Securities Inc.
Recommended Action: Staff recommends that the Board of County Commissioners terminate the
agreement with Masterson Advisors LLC and approve the agreement with Hilltop
Securities Inc.
Attachments: Staff Report
Municipal Advisor Agreement with Hilltop Securities
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Board of County Commissioners Meeting Minutes - Final October 1, 2019
Approved staffs recommendation
8. K. 19-0904 Award of Bid No. 2019076, Indian River Boulevard and Grand Harbor Boulevard
Signalization (IRC -1806)
Recommended action: Staff recommends the project be awarded to Sunshine Land Design, Inc. in the
amount of $481,780.68 for the construction of the Indian River Boulevard and
Grand Harbor Boulevard Signalization. Staff further recommends the Board
approve the sample agreement and authorize the Chairman to execute said
agreement after review and approval of both the agreement and required Public
Construction Bond by the County Attorney as to form and legal sufficiency, and the
receipt and approval of required insurance by the Risk Manager.
Attachments: Staff Report
Sample Agreement
Approved staff's recommendation
8. L. 19-0906 Indian River County Library State Aid to Libraries Grant
Recommended action: Staff respectfully recommends that the Board of County Commissioners accept the
Indian River County Library System State Aid Grant Agreement and Certification
of Hours, and authorize the Chairman to sign and return the State Aid Grant
Agreement and Certification of Hours for FY2019-20 to the Library Services
Director to be forwarded to the appropriate State Library staff.
Attachments: Staff Report
StateAidToLibrariesGrantAgreement FY2020
Certification w- signature lines
Approved staffs recommendation
8. M. 19-0907 Sandridge Golf Cart Concrete Path Repair Final Payment, Release of Retainage
Recommended action: Staff respectfully recommends approval for payment of Application for Payment
No. 2 of $22,064.40 and Application for Payment NO.3 for the release of retainage
in the amount of $11,826.17, for total payment of $33,890.57 to Summit
Construction of Vero Beach, LLC.
Attachments: Staff Report
Approved staffs recommendation
Bid Rejection - North WWTF Headworks Piping Reconfiguration, Bid No.
8. N. 19-0914 2019063
Recommended action: Staff recommends the rejection of the bid submitted by TLC Diversified, Inc., in
response to Invitation to Bid No. 2019063, and that the Board of County
Commissioners authorize staff to re-evaluate the design and re -advertise at a later
date.
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Board of County Commissioners Meeting Minutes - Final October 1, 2019
Attachments: Staff Report
Approved staff's recommendation
8.0. 19-0915 Revision to Administrative Policy AM -301.3 Overtime and AM -502.1 Vacation
Recommended Action: Staff Recommends and Respectfully Requests the Board of County Commissioners
Approve the Revisions to Administrative Policy AM -301.3 Overation and
AM -502.1 Vacation
Attachments: Staff Report
AM 301.3 Overtime (10-1-19)
AM 502.1 Vacation Leave (10-1-19)
Approved staffs recommendation
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
10. A.1.19-0895 Request from Cleveland Clinic Martin Health for a Class B Certificate of
Public Convenience and Necessity to provide Non -Emergency ambulance
inter -facility medical transports at the ALS/BLS level (Administrative).
Recommended Action: Staff recommends that the Board of County Commissioners, based upon the
needs assessment as outlined in Indian River County Ordinance, Chapter
304.07, to approve and grant a Class `B" COPCN to Cleveland Clinic Martin
Health.
Attachments: Staff Report
Chairman Solari presented the request from Cleveland Clinic Martin Health to
provide Non -Emergency ambulance inter -facility medical transports.
Chairman Solari opened the Public Hearing.
Tad Stone, Director of Emergency Services, spoke in support of Cleveland
Clinic Martin Health's request for a Class "B" Certificate.
Commissioner Zorc questioned whether Lawnwood Emergency Center had
made a request for a Class "B" Certificate. Director Stone confirmed that
Lawnwood Emergency Center had not applied for a Class "B" Certificate, and
stated that he would reach out to them.
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Board of County Commissioners Meeting Minutes - Final October 1, 2019
There being no other speakers, the Chairman closed the Public Hearing.
A motion was made by Commissioner Flescher, seconded by Commissioner
Zorc, to approve and grant a Class "B" Certificate of Public Convenience and
Necessity to Cleveland Clinic Martin Health. The motion carried by the following
vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
10. A.2.19-0896 Request from MCT Express, Inc. DBA United Medical Transportation for a
Class "B" and "E1" Certificate of Public Convenience and Necessity to provide
Non -Emergency ambulance inter -facility medical transports at the ALS/BLS
level and Wheelchair Transports originating in Indian River County
(Administrative)
Recommended Action: Staff recommends that the Board of County Commissioners, based upon the
needs assessment as outlined in Indian River County Ordinance, Chapter
304.07, to approve and grant a Class "B" & "El" COPCN to MCT Express,
Inc. DBA United Medical Transportation.
Attachments: Staff Report
Tad Stone, Director of Emergency Services, provided a brief overview of
United Medical Transportation's request to be granted a Class "B" and "EI"
Certificate.
Commissioner Flescher sought and received confirmation from Director Stone
that United Medical Transportation's application was the same level as
Cleveland Clinic's.
Chairman Solari opened the Public Hearing.
Victor Regal, representing United Medical Transportation, spoke of their
request for a Certificate of Public Convenience and Necessity to provide
non -emergency ambulance and non-medical ambulance transportation within
Indian River County. He mentioned that United Medical Transportation had
met with several health care entities within Indian River County and listened to
their concerns regarding patient transportation delays, and the need for
additional providers.
There being no additional speakers, the Chairman closed the Public Hearing.
Commissioner O'Bryan stated that in the agenda backup, it was mentioned that
a current provider had expressed concerns over the impacts generated by
transportation delays, and asked if that provider was present. Director Stone
replied that the provider was not present, and he was not aware of their
concerns.
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Board of County Commissioners Meeting Minutes - Final October 1, 2019
Commissioner Zorc stated that he had received a complaint regarding a four or
five hour delay from one of the current providers and agreed there was a need
for additional providers.
A motion was made by Commissioner Flescher, seconded by Commissioner
Zorc, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
10. A.3.19-0905 Mark W. Plate's Request for Abandonment of a 130' Long Segment of the 70'
Wide 57th Avenue Right -of -Way South of 97th Place in the Tropicana
Homesites Subdivision, Plat Book 4 Page 20 [ROWA-18-07-03 /
2017030059-81633] (Legislative)
Recommended Action: Staff recommends that the Board abandon its rights to the subject right-of-way
and authorize the chairman to execute the proposed abandonment resolution,
with the following condition, as addressed in the proposed abandonment
resolution: A 10' foot wide drainage and utility easement shall be retained
along the south side of the subject right-of-way.
Attachments: Staff Report
Location Map
Abandonment Resolution
Through the use of a PowerPoint Presentation, John McCoy, Chief of Current
Development, indicated the designated area where Mark W. Plate requested the
abandonment of a right-of-way in the Tropicana Homesites Subdivision. Chief
McCoy explained that the Pelican Pointe Condominium Development (Pelican
Pointe) had expressed their concern regarding the proposed abandonment, since
they use the subject right-of-way to access their maintenance area. Chief
McCoy indicated that Mr. Plate and the Pelican Pointe Condominium
Development had reached an agreement to split the right-of-way which would
allow Pelican Pointe continual access to their maintenance area.
Chief McCoy pointed out that this abandonment was reviewed by all relevant
County divisions and utility providers having jurisdiction, with the following
conditions of approval: 1) to split the right -of way of abandonment, and 2)
retain public drainage and utility easement along the South 10' foot area of the
subject right-of-way.
The Chairman opened the Public Hearing. There being no speakers, the
Chairman closed the Public Hearing.
A motion was made by Commissioner Zorc, seconded by Vice Chairman Adams,
to approve Resolution 2019-090, providing for the closing, abandonment,
vacation and discontinuance of a 130' long segment of the 70' wide 57th Avenue
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Board of County Commissioners Meeting Minutes - Final October 1, 2019
right-of-way south of 97th Place as platted in the Tropicana Homesites
Subdivision, Indian River County Plat Book 4, Page 20, of the public records of
Indian River County, Florida, with retainage of a 10' wide public drainage and
utility easement over the south 10'. The motion carried by the following vote:
Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
B. PUBLIC DISCUSSION ITEMS
10. 13.1.19-0900 Request to speak from Fern Grounds regarding littering/trash on our roads and
highways
Recommended Action:
Attachments: Public Discussion Request Fern Grounds
Fern Grounds, 2375 11th Ct SW, expressed her concern regarding the littering
of trash on Highland Avenue and Old Dixie Highway. She expressed the
urgency of putting up no littering signs, possibly with the verbiage "No
Littering $500 Fine".
Commissioner O'Bryan appreciated her concern and explained that the fine
would be hard to enforce, stating that a police officer would need to be present
to issue a citation. Commissioner O'Bryan suggested staff look into the
installation of no littering signs on Highland Avenue and Old Dixie Highway.
No Action Taken or Required
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
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E. Office of Management and Budget
F. Public Works
G Utilities Services
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
C. Commissioner Joseph E. Flescher
D. Commissioner Peter D. O'Bryan
E. Commissioner Tim Zorc
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
The Board of County Commissioners reconvened as the Board of Commissioners of
the Emergency Services District. The minutes will be approved at an upcoming
Emergency Services District meeting.
15. A.1.19-0897 Approval of Affiliation Agreement Extension between Medical Career Academy
and Indian River County Emergency Services District
Recommended Action: Staff recommends approval of the second one (1) year extension of the Affiliation
Agreement between Indian River County Emergency Services District and Medical
Career Academy.
Attachments: Staff Report
Affiliation Agreement MCA & IRCES
Chairman Solari read staffs recommendation for the approval of the second one (1)
year extension of the Affiliation Agreement between Medical Career Academy and
Indian River County Emergency Services District.
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams,
to approve staffs recommendation. The motion carried by the following vote:
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Board of County Commissioners Meeting Minutes - Final October 1, 2019
Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
B. Solid Waste Disposal District
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Chairman adjourned the meeting at 9:31 a.m.
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Board of County Commissioners October 1, 2019 Meeting Minutes — Final
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
Deputy Clerk
BCC/JLR/2019 Minutes
October 1, 2019
Adams, Chairman
Approved: AN 0 12020
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