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HomeMy WebLinkAbout10/15/2019 (2) Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 wwww ircgov.coin elvElicc Q -):4'. '„r .. % ttORr& Meeting Minutes - Final Tuesday, October 15, 2019 9:00 AM Commission Chambers Board of County Commissioners Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk Board of County Commissioners Meeting Minutes -Final October 15, 2019 1. CALL TO ORDER Present: 5- Chairman Bob Solari Vice Chairman Susan Adams Commissioner Joseph Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Dr. Christina Moore, Sr. Pastor,Rhema Apostolic International Deliverance Center 3. PLEDGE OF ALLEGIANCE Commissioner Peter D. O'Bryan 4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS Added: Item 10.B.2. Indian River Shores Update on Virgin Trains A motion was made by Commissioner Flescher,seconded by Commissioner Zorc,to approve the Agenda as amended. The motion carried by the following vote: Aye: 5- Chairman Solari,Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 5.A. 19-0768 Presentation of Proclamation Designating October 2019 as Family History Month Recommended Action: Read and Present Attachments: Proclamation Commissioner Flescher read and presented the Proclamation to Marilyn Case, President, and Janet Hunter, Secretary, of the Indian River Genealogical Society. Ms. Case thanked the Board and made mention that the Genealogical Society was celebrating its 36th year. Read and Presented 5.B. 19-0936 Presentation of Overview of GEI Works, by Karen Allan, General Manager Recommended Action: No action required Helene Caseltine, Economic Development Director, Indian River Chamber of Commerce, introduced Karen Allan, General Manager of GEI Works, who provided information on her company's business as part of the Chamber's Manufacturing Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes-Final October 15, 2019 Month spotlight program. Ms.Allan used a PowerPoint presentation to detail the types of textile conversion products that GEI produces, such as floating barriers and erosion control systems. The company was voted the 2016 Indian River Manufacturer of the Year. Presented 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0935 Sebastian River Improvement District Regular Meeting Schedule for the Fiscal Year 2019/2020, is on file in the Office of the Clerk to the Board. Recommended Action: No action needed No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Flescher,seconded by Commissioner Zorc,to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5- Chairman Solari,Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.A. 19-0939 Resolution Requesting the Legislature Enact a General Bill Amending Boundary Line between Indian River County and St. Lucie County Recommended Action: The County Administrator recommends that the Indian River County Board of County Commissioners approve the resolution which requests the Florida Legislature enact a general law reflecting the county line boundary change. Attachments: Staff Report (DRAFT) Resolution SLC Land Swap Property Map Approved Resolution 2019-092, requesting the Legislature approve legislation which amends the statutory boundary line between Indian River County and St. Lucie County. 8.B. 19-0933 Request to Waive Bid Process for Supplemental Building Inspection Services for Fiscal Year 2019/2020 Recommended Action: Staff recommends that the Board waive the bid process requirement for supplemental building inspection services for the 2019/2020 fiscal year and authorize the Purchasing Manager, after approval by the Budget Office,to approve purchase orders and change orders for authorized firms up to the available budgeted amount. Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes-Final October 15, 2019 Attachments: Staff Report Approved staffs recommendation 8.C. 19-0934 Extension of Lease Agreement with Senior Resource Association for the Transit Administration Facility Recommended Action: Staff recommends that the Board of County Commissioners approve the Second Extension to Lease Agreement and authorize the Chairman to execute the Second Extension. Attachments: Staff Report 2019 Extension SRA Lease Agreement Approved staffs recommendation 8.D. 19-0937 Renewal of Agreements for Continuing Environmental and Biological Support Services RFQ#2017053 Project No. IRC-1720 Recommended Action: Staff recommends approval of the renewal agreements and fee schedules between the County and the four(4) firms and further requests the Board to authorize the Chairman to execute the renewal agreements. Attachments: Staff Report Ecological Associates, Inc. Renewal Environmental Science Associates, Inc. Renewal G.K. Environmental, Inc. Renewal Kimlev-Horn &Associates, Inc. Renewal Approved staffs recommendation 8.E. 19-0938 Funding Award from the Indian River Lagoon Council -National Estuary Program for the Lost Tree Islands Conservation Area Recommended Action: Staff requests that the Board accept the Cost-Share Agreement between the IRL Council and Indian River County for the Lost Tree Islands Conservation Area Ecological Enhancement Plan Design & Engineering, Contract #IRL2019-18. Authorize Chairman to sign and return both sets to Parks and Conservation Resources staff to submit for Indian River Lagoon Council to execute. Staff also requests authorization to proceed with a Request for Qualifications for design and engineering of the project. Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes -Final October 15, 2019 Attachments: Staff Report IRC Lost Tree contract 2019-18 reviewed by Cty Atty 10am 2019 0410 LTI GrantForm rev10-10-19 9am Approved staffs recommendation 8.F. 19-0940 interfund Borrowing- Fiscal Year 2018/2019 Recommended Action: Staff recommends approval of interfund borrowing as necessary to cover any cash deficits of individual funds that may occur. Attachments: Staff Report Approved staffs recommendation 8.G. 19-0942 Miscellaneous Budget Amendment 016 Recommended Action: Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2018-2019 budget Attachments: Staff Report 2018 2019 Resolution Exhibit"A" Approved Resolution 2019-093,amending the Fiscal Year 2018-2019 Budget. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS 10.B.1. 19-0943 Request to Speak from Yolanda Allen Bell regarding utilities bill for vacant property at 4886 34th Ave Recommended Action: Attachments: Request to Speak--Yolanda Bell Vincent Burke, Director of Utility Services, recounted the tentative agreement reached with Ms. Bell regarding an outstanding utility bill on her now-vacant property. Staff agreed to waive the penalties and interest, leaving Ms. Bell with a base charge of approximately$5,000, and an agreement that she would continue paying the service availability charges. Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes -Final October 15, 2019 Ms. Bell confirmed her acceptance of the agreement in response to a question from Commissioner O'Bryan. Chairman Solari issued a reminder that the Board does not take action on public discussion items,and authorized Director Burke to follow through with the agreement reached. No Action Taken or Required 10.6.2. 19-0965 10.B.2 Shores Update on Virgin Trains Bob Auwaerter,Vice Mayor,Town of Indian River Shores, appeared before the Board with a report of the Virgin Trains(Brightline/All Aboard Florida)public information session held in Jupiter,Florida on Monday, October 14, 2019. Mr. Auwaerter recounted the discussions regarding expansion plans, safety measures, and engineering challenges as Virgin Trains begins its Phase II service extension from Palm Beach to Orlando. Chairman Solari asked and received answers regarding the record-setting number of train-related deaths,the lack of permits at crossing sites, and the proposed financing of the expansion. Commissioner Flescher discussed the absence of Florida legislators at the meeting, and the surprising lack of input from local leaders. No Action Taken or Required C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 12.C.1. 19-0930 Sole Source for Envisionware 24-hour Library Recommended Action: Staff recommends the Board of County Commissioners reject bid 2020002, waive the bid requirements and designate Envisionware as the sole source provider for vending library services. Staff also recommends the Board authorize the Purchasing Division to issue a Purchase Order to Envisionware in the amount of$166,770 for the initial purchase and first year of maintenance. Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final October 15, 2019 Attachments: Staff Report Sole Source Letter Envisionware Envisionware 24 Hour Library Quote (3) of 10-09-2019 removal of bid bond IMAGE OF Envisionware 24-hour Library Mike Zito,Assistant County Administrator, introduced Tracey Wehking, Director of Library Services,who provided a presentation on the latest modernization effort of the Indian River County Library system. Ms.Wehking provided background on the library's recent technological upgrades and virtual resources. She explained that the Library Master Plan 2005-2025 identified the need for a library branch to service the South County area. Staff recommended the Envisionware library vending device as a means to provide a 24-hour, self-service outpost for a fraction of the cost needed to build and staff a new branch. Because it was the only system of its kind, staff requested to waive the bid requirement and designate Envisionware as the sole-source provider for the unit. Ms. Wehking estimated it would take approximately 12 weeks from order to installation. Commissioners asked and received additional information regarding e-media services, manufacturing details,types of materials that would stock the device, the library card requirement,and turnaround time for delivering requested media. Chairman Solari disagreed with Ms. Wehking's assessment that the vending unit would not require any staffing costs;he requested an estimate from County Administrator Jason Brown on the cost to have library employees maintain the machine. Administrator Brown noted that the transfer of requested materials between branches would account for most of staffs time,and he would provide a cost associated with that effort. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 12.C.2 19-0698 Jones'Pier Conservation Area Public Use Improvements-Project Update, Florida Division of Historical Resources Grant Completion and Request to Apply for Additional Funding Recommended Action: Staff requests authorization to apply for funding through available grant sources (including the Florida Inland Navigation District's 2020 Waterways Assistance Program) to repurpose the 1920s Bungalow Cottage/Main House as a museum with associated educational exhibits focused on historical and environmental education. Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes-Final October 15, 2019 Attachments: Staff Report Beth Powell,Assistant Director of Parks and Conservation Resources, appeared before the Board with an update to the planned improvements at the Jones'Pier Conservation Area. Ms. Powell's presentation began with a public service promotional video showcasing the project. She continued with a PowerPoint presentation which detailed the timeline, funding, site plan and partnering organizations. Utilizing grants from a variety of sources,the Parks and Conservation Department created a combination of natural and man-made improvements including a replica fruit stand, fishing pier, wetlands,public use facilities, and custom signs mapping the area. Ms. Powell announced the "A Day on the Trail" event would be held on December 7, 2019,to encourage public discovery of the area. Ms. Powell concluded by requesting the Board's authorization to apply for grants in order to repurpose the 1920's Bungalow/Main House as a museum. Chairman O'Bryan sought and received answers regarding the reasons for closing public access to the beachside portion of Captain Forster's Hammock Preserve. Ruth Stanbridge, President of the Indian River Historical Society, announced the unveiling of a historical marker at the Bridge Tender's site during the December 7, 2019, "A Day on the Trail" event. A motion was made by Commissioner Flescher,seconded by Vice Chairman Adams,to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Solari,Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc . Human Services . Sandridge Golf Club . Recreation D. Human Resources E. Office of Management and Budget F. Public Works G. Utilities Services Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes -Final October 15, 2019 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman 14.A.1. 19-0941 Appointment of Commissioner Joseph E. Flescher to the 2020 Indian River County Canvassing Board Recommended Action: Discussion Attachments: Commissioner's Memorandum Chairman Solari appointed Commissioner Flescher to serve on the 2020 Indian River County Canvassing Board, with Commissioner O'Bryan to serve as the alternate. The appointments were approved by consensus of the Board. Approved B. Commissioner Susan Adams,Vice Chairman C. Commissioner Joseph E. Flescher D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 10:03 a.m. Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes—Final October 15, 2019 i'F,O ht Miss•., ATTEST: . 34/1t11°C4i-- � �*1 ••.*.. • �/ 1—** A'r '' off'• • • Jeffrey R. Smith, CPA, CGFO, CGMA .usan • •ams, Chairman •; �� . .• Clerk of Circuit Court and Comptroller By: aYIt kkagild,vo .,RCOU�1,,.Approved: JAN 0 7 2020 Deputy Clerk BCC/RW/2019 Minutes IIndian River County Florida Page 9