HomeMy WebLinkAbout10/22/2019 (2)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Solid Waste Disposal District
Meeting Minutes — Final
Tuesday, October 22, 2019
Commission Chambers
Board of Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Jacqueline Rizzo, Deputy Clerk
Board of County Commissioners SWDD Meeting Minutes - Final
B. Solid Waste Disposal District
October 22, 2019
The Board of County Commissioners reconvened as the Board of Commissioners
of the Solid Waste Disposal District. The minutes will be approved at an
upcoming Solid Waste Disposal District meeting.
15 .B.1.19-0971 Recycling at Charter Schools
Recommended Action: Staff recommends the Solid Waste Disposal District Board approve the funding of
up to $2,000 to support the expansion of the school recycling program to the five
county charter schools.
Attachments: Staff Report
Susan Flak, Recycling Education and Marketing Coordinator, stated that she had
been working with the five (5) charter schools in the County on the recycling
expansion program to establish a robust campus -wide recycling program at each
school. She mentioned that SWDD was awarded a monetary grant of $2,500 from
Waste Management's Think Green Grant Program. Ms. Flak added that the cost
for the recycling program would be approximately $4,500, and was requesting that
the SWDD Board approve the provision of an additional $2,000 needed to support
the expansion of the recycling program for the charter schools.
Sherry Matthew, a Science Teacher at Imagine South Vero Charter School, spoke
that she had been educating her students on recycling. She thanked the Board and
Waste Management for supporting the charter schools.
A motion was made by Vice Chairman Adams, seconded by Commissioner Flescher,
to approve staffs recommendations. The motion carried by the following vote:
Aye: 4 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, and Commissioner
Zorc
Absent: 1 - Commissioner O'Bryan
15. B.2.19-0972 Ranking of Firms for RFP 2019045 - Yard Waste Processing and Recycling
Recommended Action: Staff recommends the Board approve the selection committee's final ranking of
firms and authorize negotiations with the top ranked firm, and subsequently ranked
firms should negotiations with the top ranked firm fail.
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Board of County Commissioners SWDD Meeting Minutes - Final
Attachments: Staff Report
Letter of Protest from Atlas Organics
Response to Protest from Atlas Organics
Letter of Protest from PJs Land Clearing
Response to Protest from PJs Land Clearing
Mr Mulch 90 -Day Notice of Termination
October 22, 2019
Director of Utility Services Vincent Burke presented the Ranking of Firms for
Request for Proposal (RFP) 2019045 for Yard Waste Processing and Recycling
Service. He stated that the Solid Waste Disposal District (SWDD), in conjunction
with the Purchasing Department, issued a Request for Proposal RFP2019045, of
which there were seven (7) proposals received.
Director Burke announced the top three ranking firms were: 1) Bankers
Maintenance and Inspection (BMI), Vero Beach, FL; 2) Justin Industries,
Loxahatchee, FL; and 3) Atlas Organics, Spartanburg, SC. He pointed out that the
selection committee interviewed the top three ranking firms and developed an
overall final ranking of the firms and summarized in detail the proposals submitted,
the interview process used to determine the selection of the final ranking firm and
recommended that Atlas Organics be awarded the project.
Chairman Solari opened the floor for public comments.
Commissioner Zorc asked whether any of the other firms had included specific
dollars for infrastructure in their costs, as did Atlas Organics. Director Burke
replied that Justin Industries proposed to put up office structures and a 30'x 40'
cement slab for their equipment.
Mike Hooker, representing BMI, along with Jason Disbrow, representing PJ's Land
Clearing and Excavating, Inc. (PJ's), bidders of the proposed RFP, stated that they
were both local companies and were willing to joint venture the proposed RFP.
Mr. Hooker was unaware of the need to include infrastructure, but entertained it.
They highlighted the number of years of experience between both companies,
emphasized that they were local business owners and would be able to respond
immediately if any issues arose, would employ local people, and had the necessary
equipment to perform the contract. They asked the Board to re -consider their
proposal.
Commissioner Flescher sought clarification from Director Burke on whether part of
the Selection Committee's decision to change the ranking was based on the bidder
providing additional infrastructure. Director Burke made the Board aware that
Atlas Organics was willing to invest $250,000 in infrastructure on the SWDD
property at no cost to the County, but affirmed it was not the only deciding factor.
He added that Atlas' price proposal, qualifications, and experience were among the
deciding factors.
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Board of County Commissioners SWDD Meeting Minutes - Final October 22, 2019
SWDD Managing Director Himanshu Mehta responded to Commissioner
Flescher's concern with Atlas Organics two (2) month start-up delay, stating that
they needed time to move their equipment and hire local staff.
A discussion ensued regarding the re -ranking, with Director Mehta explaining that
during the interview process with BMI, the Selection Committee was not
comfortable with the feedback or the reference review provided by BMI. He
added that BMI would need to purchase additional equipment, and there was not a
joint venture with PJ's at the time of the bid. He continued that during the
interview process with Atlas Organics, there was nothing but positive feedback
from other government entities in North Carolina and South Carolina.
Jim Davis, Vice President of Business Development at Atlas Organics, pointed out
that they have a positive track record with Municipal governments in North
Carolina and South Carolina, and their philosophy was to be involved within the
communities, and were very involved in educating students about recycling. Mr.
Davis thanked the Board for considering Atlas Organics.
Commissioner Zorc inquired about the end use of the material that was collected by
Atlas Organics, with Mr. Davis replying that the product would be turned into
compost.
Chairman Solari closed the floor for open discussion.
A motion was made by Vice Chairman Adams, seconded by Commissioner Zorc, to
approve staffs recommendation. The motion carried by the following vote:
Aye: 3 - Chairman Solari, Vice Chairman Adams, and Commissioner Zorc
Nay: 1 - Commissioner Flescher
Absent: 1 - Commissioner O'Bryan
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Board of Commissioners SWDD Meeting Minutes — Final October 22, 2019
ATTEST:
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Jeffrey R. mith, C A, CGFO, CGMA
Clerk of Circuit Court and Comptroller
S WDD/JLR/2019Minutes
Approved: January 21, 2020
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