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HomeMy WebLinkAbout11/12/2019 (2)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.lrcgov.com Meeting Minutes - Final Tuesday, November 12, 2019 9:00 AM Commission Chambers Board of County Commissioners Bob Solari, Chairman, District 5 Susan Adams, Vice Chairman, District 1 Joseph E. Flescher, District 2 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk Board of County Commissioners Meeting Minutes - Final November 12, 2019 1. CALL TO ORDER Present: 5 - Chairman Bob Solari Vice Chairman Susan Adams Commissioner Joseph Flescher Commissioner Peter O'Bryan Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Jeff Smith, Clerk of the Circuit Court and Comptroller 3. PLEDGE OF ALLEGIANCE Dylan Reingold 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Commissioner Flescher, seconded by Vice Chairman Adams, to approve the Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 6. APPROVAL OF MINUTES 6.A. 19-1032 Special Call Meeting of July 23, 2019 Recommended Action: Approve Attachments: 07/23/2019 Special Call Draft A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve the Special Call Meeting Minutes of July 23, 2019 as written. The motion carried by the following vote: Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 19-0932 Proclamation Honoring Penelope V. Hurley on Her Retirement From Indian River County Board of County Commissioners Department of General Services Library Services Division with Sixteen Years of Service Attachments: Proclamation Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final November 12, 2019 Chairman Solari announced Ms. Hurley's retirement and thanked her for her No Action Taken or Required 7.B. 19-1031 Notice of Extension to Contract for Construction of Required Roadway Improvements (Re: Right -Of -Way Permit No. 2018010704) - 90th Avenue Roadway Improvements Attachments: Informational Report No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Flescher, seconded by Vice Chairman Adams, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 8.A. 19-1022 Checks and Electronic Payments October 25, 2019 to October 31, 2019 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of October 25, 2019 to October 31, 2019 Attachments: Finance Department Staff Report Approved 8.B. 19-1027 TD Bank Banking Services Agreement Renewal Recommended Action: Approve the renewal and authorize Chairman to sign any related documents Attachments: TD Banking Contract Renewal Approved 8.C. 19-1013 Approval of Second Extension and Hourly Rate Increase for Day Labor Services Provided by People Ready of Florida - Bid 2018035 Recommended Action: Staff requests the Board of County Commissioners approve the Second Extension to the Agreement and authorize the Chairman to execute it after the County attorney has approved it for content and legal sufficiency, and upon receipt and approval of required insurance by Risk Management. Staff also requests the Board of County Commissioners approve the new hourly rate of $13.00, and authorize the Purchasing Division to issue blanket purchase orders with People Ready for the period beginning January 1, 2020 through December 31, 2020 Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final Attachments: Staff Report Day Labor Second Extension -People Ready Request Letter- People Ready Approved staffs recommendation November 12, 2019 8.D. 19-1014 Award of Bid No: 2019074, North County Regional Park Aquatic Facility Roof Replacement (IRC -1826) Recommended action: Staff recommends that the project be awarded to Tech Systems, Inc. in the amount of $212,005.00 and requests that the Board of County Commissioners approve the sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required Public Construction Bond and Certificate of Insurance, and after the County Attorney has approved the agreement as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.E. 19-1029 Waiver of Requirement for Bids to Procure Jones' Pier Conservation Area Saltmarsh Open Screw Pump Recommended action: Staff recommends the Board of County Commissioners waive the requirement for bids and authorize the Purchasing Division to issue a Purchase Order to Lakeside Equipment Corporation for the purchase of the pump in the amount of $73,361. Attachments: Staff Report Lakeside Screw Pump Quotation Approved staffs recommendation 8.F. 19-1015 Donation of Property Appraiser's Safe to Indian River County Historical Society Recommended Action: Staff recommends the Board approve the donation of the safe to the Indian River County Historical Society. Attachments: Staff Report Approved staffs recommendation 8.G. 19-1030 Approval of Text to/from 911 Contract Recommended Action: Staff recommends that the Board approve the Text to/from 911 work quote submitted by AK Associates, and authorize the Purchasing Division to issue Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes — Final November 12, 2019 purchase orders for the work and subsequent recurring costs. Attachments: Staff Report Quote Inbound -Outbound Textto911 Approved staffs recommendation 8.H. 19-0980 Approval of a Public Transportation Grant Agreement (PTCA) with the Florida Department of Transportation (FDOT) for a Public Transportation Block Grant Recommended Action: Staff recommends that the Board of County Commissioners approve the Public Transportation Grant Agreement and adopt the resolution authorizing the Chairman to sign the agreement. Attachments: Staff Report Resolution Grant Agreement Budget Form Approved Resolution 2019-099, authorizing the execution of a Public Transportation Grant Agreement with the Florida Department of Transportation. 8.1. 19-0979 Approval of a Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation (FDOT) for a Section 5311 Grant Recommended Action: Staff recommends that the Board of County Commissioners approve the Public Transportation Grant Agreement and adopt the resolution authorizing the Chairman to sign the agreement. Attachments: Staff Report Resolution Grant Agreement Budget Form Approved Resolution 2019-100, authorizing the execution of a Public Transportation Grant Agreement with the Florida Department of Transportation. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. 19-1016 Indian River County Clerk of the Circuit Court and Comptroller Jeffrey R. Smith Annual Fiscal Report for the Year Ended September 30, 2019 Recommended Action: Accept Report and Place on File Attachments: Clerk Correspondence Clerk Annual Report Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final November 12, 2019 Clerk of the Circuit Court and Comptroller Jeffrey R. Smith appeared before the Board with an oversize check and announced that he was pleased to return $201,921.41 in excess fees, the largest amount ever. Mr. Smith gave thanks to the Board and his staff for their support. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to accept the Annual Fiscal Report for the Clerk of the Circuit Court for the Year Ended September 30, 2019. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 93. 19-1018 Indian River County Supervisor of Elections Leslie Rossway Swan Annual Fiscal Report for the Year Ended September 30, 2019 Recommended Action: Accept Report and Place on File Attachments: Supervisor of Elections Correspondence Supervisor of Elections Annual Report Supervisor of Elections Leslie R. Swan appeared before the Board and discussed the challenges faced by her office, including election result recounts and requirements for bi-lingual materials. She noted that her office was awarded a federal grant to improve cyber security, and was able to return $35,937.65 to the County. The Board expressed their appreciation for Ms. Swan and her staff for all their hard work. A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to accept the Annual Fiscal Report for the Supervisor of Elections Office for the Year Ended September 30, 2019. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 9.C. 19-1017 Indian River County Sheriff Deryl Loar Annual Fiscal Report for the Year Ended September 30, 2019 Recommended Action: Accept Report and Place on File Attachments: IRCSO Correspondence IRCSO Annual Report Indian River County Sheriff Deryl Loar thanked the Board for their support and announced a return of $840,361.73 in excess fees, which included retroactive pay that was not given as a result of the Impasse Hearing on September 13, 2019. Chairman Solari thanked Sheriff Loar and expressed appreciation for the agency's dedication to keeping the citizens of Indian River County safe. Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final November 12, 2019 A motion was made by Commissioner Zorc, seconded by Vice Chairman Adams, to accept the Annual Fiscal Report for the Sheriffs Office for the Year Ended September 30, 2019. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 9.1). 19-1023 Indian River County Sheriff Deryl Loar Regarding State Criminal Alien Assistance Program (SCAAP) Funding Recommended action: Request a check in the amount of $37,339.00, with the appropriate budget amendment into Corrections Operating Expenses, to pay the consulting firm and to augment funds needed for inmate care Attachments: Correspondence from Sheriff Loar re SCAAP Indian River County Sheriff Deryl Loar described the State Criminal Alien Assistance Program (SCAAP) which provides funding to reimburse jurisdictions for a portion of the costs incurred by incarcerating undocumented criminal aliens. He reported that with the aid of a consulting firm, the Sheriffs Department was able to secure $37,339.00 in reimbursements from the program. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve the Sheriffs request. The motion carried by the following vote: Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services D. Human Resources E. Office of Management and Budget Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final November 12, 2019 F. Public Works 12.F.1. 19-1021 Stormdrain Awareness: An Educational Art Project Recommended Action: Staff requests Board approval of this project and will then move forward with selecting applications Attachments: Staff Report Indian River County Stormwater Educator Alexis Peralta appeared before the Board seeking approval of a new project designed to raise awareness that all stormdrains eventually empty into the Indian River Lagoon. Using a PowerPoint presentation, Ms. Peralta explained that the project would replace the existing storm drain markers with a series of colorful, custom murals created by local artists, and used the tagline "Only Rain Down the Drain". The goal would be to educate people and deter them from pouring substances or throwing trash down the storm drains. The presentation also included a brief video and examples of supporting educational and publicity efforts. Ms. Peralta then introduced the two local partners in the Stormdrain Awareness effort: Linda Moore, President of the Downtown Vero Beach Mural Project, would coordinate the local artists, and Crystal Ploszay, owner of Unicorn Epoxy, would donate art supplies and labor to prepare and preserve the murals. The Commissioners each expressed support and excitement for the project. A motion was made by Vice Chairman Adams, seconded by Commissioner Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc G Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. 19-1034 Premier Citrus, LLC Purchase and Sale Agreement Recommended Action: The County Attorney's Office recommends that the Board of County Commissioners authorize the Chairman to sign the purchase and sale agreement for the Premier Citrus LLC properties for $5,950,000.00, after review and approval by the County Attorney. Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final November 12, 2019 Attachments: Staff Report Proposed Purchase and Sale Agreement County Attorney Dylan Reingold referred to staff s memo to provide details of the proposed purchase agreement with Premier Citrus LLC, including the location and size of the property, as well as price negotiations. A motion was made by Vice Chairman Adams, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman B. Commissioner Susan Adams, Vice Chairman C. Commissioner Joseph E. Flescher D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc 14.E.1. 19-1026 Requesting Census of Current IRC Parks and Recreation Equipment Recommended Action: Discuss Attachments: Commissioner's Memorandum Commissioner Zorc addressed the Board with a request to have the Parks and Recreation Department conduct an inventory of all County parks' playground equipment and amenities. The Commissioner sought to ensure that all parks were outfitted with Americans with Disabilities Act (ADA) compliant playground equipment, as well as comparable amenities across all locations. He went on to suggest that any identified deficiencies should be included in the Parks and Recreation Department's budget for the next budget cycle. Chairman Solari agreed with the need for an accurate inventory, but expressed concern that Commissioner Zorc's request may conflict with the County's five-year fiscal plan, and was wary of attempting to micromanage the Parks and Recreation Department. Vice Chairman Adams echoed the Chairman's concerns, and noted that amenities may vary based on a park's location. The Chairman opened the discussion to the public. The following spoke in support of the recommendation and suggested that the Indian River County Florida Page a Board of County Commissioners Meeting Minutes - Final November 12, 2019 Victor Hart Sr. Community Enhancement Complex would be in need of ADA compliant playground equipment: Wilfred Hart, 617 19th Place SW Crystal Bujol, 8 Vista Garden Trails Commissioner Zorc revised his recommendation, stating that the Parks Department should complete the inventory and then use the list to formulate priorities for their budget and five-year plan. A motion was made by Commissioner Zorc, seconded by Vice Chairman Adams, to conduct an inventory of all County parks' existing playground equipment, covered shelters, park benches, barbecue grills, and other park -related items. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc Commissioners Open Dialogue 14.F. 19-1037 Commissioners Open Dialogue Recommended Action: Informational Only Attachments: Commissioners Open Dialogue Updates were provided by individual Commissioners on the following topics: Commissioner Flescher made mention of the many local Veteran's Day celebrations, and thanked those who served. Commissioner O'Bryan recounted his airboat tour with Abby Johnson of the St. Johns River Water Management District, and the amount of wildlife they witnessed after launching from the recently -named Headwaters Lake and touring the Stick Marsh. Vice Chairman Adams had several items to share including her tour of the Osprey Marsh Stormwater Park, attendance at a Treasure Coast Regional Planning Council meeting, a presentation of the septic -to -sewer project in West Wabasso, which was partially funded by the Indian River Lagoon National Estuary Program, and the first Agriculture Advisory Committee meeting where landscape businesses were discussed. In closing, thanks were given to the Parks Department for their work on the County's float in the Vero Beach Centennial Parade. Commissioner Zorc announced that the Indian River Lagoon had been chosen by Florida Institute of Technology as the subject of a new study. Additionally, Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final November 12, 2019 the Commissioner participated in a foster care outreach event with Place of Hope which helps match foster families with children who await permanent placement. No Action Taken or Required 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District The Board reconvened as the Board of Commissioners of the Solid Waste Disposal District. Those minutes will be approved under the next Solid Waste Disposal District meeting. 15.6.1. 19-1033 Approval of Minutes Special Call Meeting July 23, 2019 Recommended Action: Approve Attachments: 07232019SWDDSpecialCa11 Draft A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve the SWDD Special Call Meeting Minutes of July 23, 2019 as written. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 15.6.2. 19-1024 Final Pay for Twelfth Amendment to Republic Services for Hurricane Dorian Services Recommended Action: Solid Waste Disposal District staff recommends that its Board approve the following: a. Approve the Final Pay for the Twelfth Amendment to Republic Services in the amount of $34,022.77 for provision of additional services in response to Hurricane Dorian for the non -Class 1 landfill services. Attachments: Staff Report Director of Utility Services Vincent Burke appeared before the Board with a recommendation to approve the invoice from Republic Services for pre -storm clean up preceding Hurricane Dorian. Director Burke recounted the details of the agreement with Republic Services, and the additional labor involved in managing disposal of debris from the County's Convenience Centers. A motion was made by Vice Chairman Adams, seconded by Commissioner Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final November 12, 2019 15.B.3. 19-1025 Interlocal Agreement between the Solid Waste Disposal District and St. Lucie County for Recycling Services Recommended Acton: Solid Waste Disposal District staff recommends that its Board approve the Interlocal Agreement with St. Lucie County and authorize the Chairman to execute the same, as presented, upon legal review and approval of the same agreement by the St. Lucie County Board of County Commissioners. Attachments: Staff Report Interlocal Agreement with St Lucie County Utility Services Director Vincent Burke informed the Board that the County's recycling service provider, Tropical Recycling, suffered catastrophic roof damage at their Fort Pierce processing facility on August 12, 2019 and was unable to accept any recyclable materials. Indian River County (IRC) then entered into a temporary, month -by -month agreement with St. Lucie County (SLC) to accept IRC's recyclable materials until Tropical Recycling resumed service. On October 14, 2019, Tropical Recycling's location was condemned by the City of Fort Pierce. The Solid Waste Disposal District (SWDD) sought to secure permanent recycling services and directed staff to draft an Interlocal Agreement whereby IRC would transport their recyclable material to SLC for processing. Director Burke reviewed the details of the agreement, thanked staff for their hard work, and sought the Board's authorization and approval to proceed. A motion was made by Commissioner O'Bryan, seconded by Commissioner Flescher, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 15.B.4. 19-1028 Award of Bid 2020004 - Concrete Crushing and Site Work at IRC Landfill Recommended action: Staff recommends the Board award Bid 2020004 to Sitecrafters of Florida, Inc., and authorize the Chairman to sign the draft agreement after review and approval by the County Attorney as to form and legal sufficiency and receipt of the required insurance. Attachments: Staff Report Draft Agreement Letter of Protest from BMI Response to BMI Protest Vincent Burke, Director of Utility Services, provided the Board with the background circumstances which led to the re -bid of concrete crushing services for stockpiled material at the landfill. The County received two (2) proposals, and after one vendor was disqualified, Sitecrafters of Florida, Inc. emerged as Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final November 12, 2019 the sole responsive vendor. In their bid, Sitecrafters had requested two exceptions to the specs with regard to a larger acceptable size of crushed materials and a cost-saving method for weighing the material. Director Burke requested approval of the agreement, which included the modifications requested by Sitecrafters, for one (1) year with five (5) one-year extensions. Commissioner Zorc relayed the dismay of local vendors who reported being unaware of the bid solicitation, and the concern that vendors were unfairly omitted because their evaluations were based on the original specifications. The Commissioner suggested it would be a good idea to re -bid the job based on the revised parameters. Commissioner Flescher echoed Commissioner Zorc's concerns, and agreed with the suggestion to re -bid the job. Himanshu Mehta, Managing Director of the Solid Waste Disposal District, recounted to the Board the urgency of completing the concrete crushing and its necessity for use in pending improvements to the Yard Waste Facility. Purchasing Manager Jennifer Hyde informed the Board that because Sitecrafters was the sole responsive bidder, the County was permitted to negotiate the specs and terms with them. She went on to detail the bid process that provided email notifications to registered vendors, allowed for vendor questions before bid submittal, and was advertised in the newspaper and online. Commissioner O'Bryan, while sympathetic to concerns, was satisfied that the bid process offered opportunities for questions, and was pleased that the system allowed for creative solutions by vendors. Vice Chairman Adams expressed frustration that the project was already long delayed and should not be re -bid. She suggested that any concerns to the bid process should return later as a separate issue. A motion was made by Vice Chairman Adams, seconded by Commissioner O'Bryan, to approve staff's recommendation. The motion carried by the following vote: Aye: 3 - Chairman Solari, Vice Chairman Adams, and Commissioner O'Bryan Nay: 2 - Commissioner Flescher, and Commissioner Zorc C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 10:11 a.m. Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes — Final November 12, 2019 4w.• 'may C 011i/�j ' , ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA *usanams, Chairman •'`'•F9co6NV.:�-•°'t Clerk of Circuit Court and Comptroller 46 FEB 0 4 2020 4' 1 By: Approved: Deputy Clerk BCC/RW/2019 Minutes Indian River County Florida Page 13