HomeMy WebLinkAbout11/12/2019 (3) Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
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Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, November 12, 2019
Commission Chambers
Board of Commissioners
Bob Solari, Chairman, District 5
Susan Adams, Vice Chairman, District 1
Joseph E. Flescher, District 2
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners SWDD Meeting Minutes -Final November 12, 2019
15. SPECIAL DISTRICTS AND BOARDS
B. Solid Waste Disposal District
The Board reconvened as the Board of Commissioners of the Solid Waste
Disposal District. Those minutes will be approved under the next Solid Waste
Disposal District meeting.
15.6.1. 19-1033 Approval of Minutes Special Call Meeting July 23, 2019
Recommended Action: Approve
Attachments: 07232019SWDDSpecialCall Draft
A motion was made by Commissioner O'Bryan,seconded by Commissioner
Flescher,to approve the SWDD Special Call Meeting Minutes of July 23, 2019 as
written.The motion carried by the following vote:
Aye: 5- Chairman Solari,Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
15.6.2. 19-1024 Final Pay for Twelfth Amendment to Republic Services for Hurricane Dorian
Services
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve the
following: a.Approve the Final Pay for the Twelfth Amendment to Republic
Services in the amount of$34,022.77 for provision of additional services in
response to Hurricane Dorian for the non-Class 1 landfill services.
Attachments: Staff Report
Director of Utility Services Vincent Burke appeared before the Board with a
recommendation to approve the invoice from Republic Services for pre-storm
clean up preceding Hurricane Dorian. Director Burke recounted the details of
the agreement with Republic Services, and the additional labor involved in
managing disposal of debris from the County's Convenience Centers.
A motion was made by Vice Chairman Adams, seconded by Commissioner
Flescher,to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5- Chairman Solari,Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
15.B.3. 19-1025 Interlocal Agreement between the Solid Waste Disposal District and St. Lucie
County for Recycling Services
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve the
Interlocal Agreement with St. Lucie County and authorize the Chairman to
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Board of Commissioners SWDD Meeting Minutes -Final November 12, 2019
execute the same,as presented, upon legal review and approval of the same
agreement by the St. Lucie County Board of County Commissioners.
Attachments: Staff Report
Interlocal Agreement with St Lucie County
Utility Services Director Vincent Burke informed the Board that the County's
recycling service provider,Tropical Recycling, suffered catastrophic roof
damage at their Fort Pierce processing facility on August 12,2019 and was
unable to accept any recyclable materials. Indian River County(IRC)then
entered into a temporary, month-by-month agreement with St.Lucie County
(SLC)to accept IRC's recyclable materials until Tropical Recycling resumed
service.
On October 14,2019,Tropical Recycling's location was condemned by the City
of Fort Pierce. The Solid Waste Disposal District(SWDD) sought to secure
permanent recycling services and directed staff to draft an Interlocal Agreement
whereby IRC would transport their recyclable material to SLC for processing.
Director Burke reviewed the details of the agreement,thanked staff for their
hard work, and sought the Board's authorization and approval to proceed.
A motion was made by Commissioner O'Bryan,seconded by Commissioner
Flescher,to approve staff's recommendation. The motion carried by the
following vote:
Aye: 5- Chairman Solari,Vice Chairman Adams, Commissioner Flescher, Commissioner
O'Bryan, and Commissioner Zorc
15.B.4. 19-1028 Award of Bid 2020004- Concrete Crushing and Site Work at IRC Landfill
Recommended Action: Staff recommends the Board award Bid 2020004 to Sitecrafters of Florida, Inc.,
and authorize the Chairman to sign the draft agreement after review and
approval by the County Attorney as to form and legal sufficiency and receipt of
the required insurance.
Attachments: Staff Report
Draft Agreement
Letter of Protest from BMI
Response to BMI Protest
Vincent Burke,Director of Utility Services,provided the Board with the
background circumstances which led to the re-bid of concrete crushing services
for stockpiled material at the landfill. The County received two (2)proposals,
and after one vendor was disqualified, Sitecrafters of Florida,Inc. emerged as
the sole responsive vendor. In their bid, Sitecrafters had requested two
exceptions to the specs with regard to a larger acceptable size of crushed
materials and a cost-saving method for weighing the material. Director Burke
requested approval of the agreement,which included the modifications
requested by Sitecrafters,for one (1)year with five (5)one-year extensions.
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Board of Commissioners SWDD Meeting Minutes - Final November 12, 2019
Commissioner Zorc relayed the dismay of local vendors who reported being
unaware of the bid solicitation,and the concern that vendors were unfairly
omitted because their evaluations were based on the original specifications.
The Commissioner suggested it would be a good idea to re-bid the job based on
the revised parameters. Commissioner Flescher echoed Commissioner Zorc's
concerns,and agreed with the suggestion to re-bid the job.
Himanshu Mehta,Managing Director of the Solid Waste Disposal District,
recounted to the Board the urgency of completing the concrete crushing and its
necessity for use in pending improvements to the Yard Waste Facility.
Purchasing Manager Jennifer Hyde informed the Board that because
Sitecrafters was the sole responsive bidder,the County was permitted to
negotiate the specs and terms with them. She went on to detail the bid process
that provided email notifications to registered vendors, allowed for vendor
questions before bid submittal, and was advertised in the newspaper and online.
Commissioner O'Bryan,while sympathetic to concerns,was satisfied that the
bid process offered opportunities for questions,and was pleased that the system
allowed for creative solutions by vendors. Vice Chairman Adams expressed
frustration that the project was already long delayed and should not be re-bid.
She suggested that any concerns to the bid process should return later as a
separate issue.
A motion was made by Vice Chairman Adams, seconded by Commissioner
O'Bryan, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 3 - Chairman Solari, Vice Chairman Adams, and Commissioner O'Bryan
Nay: 2 - Commissioner Flescher, and Commissioner Zorc
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Board of Commissioners SWDD Meeting Minutes—Final November 12,2019
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By: �L / �_ /, ?:70-.)e_t0Approved: February 11, 2020
Deputy Clerk
SWDD/RW/2019 Minutes
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