HomeMy WebLinkAbout2020-035AWORK ORDER NUMBER 5
PROJECT NAME: HCP Sea Turtle Monitoring 2020 — North and South County
This Work Order Number 5 is entered into as of this 3rd day of March -----12020 ,
pursuant to that certain Continuing Contract Agreement for Environmental and Biological Support
Service, dated October 10th, 2017, referred to as the ("Agreement"), by and between INDIAN RIVER
COUNTY, a political subdivision of the State of Florida ("COUNTY") and Ecological Associates, Inc.,
("Consultant").
The COUNTY has selected the Consultant to perform the Environmental Biological Support
Services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by
this reference. The Environmental and Biological Support Service will be performed by the Consultant at
a fixed rate not to exceed $82,461.75. The Consultant will perform the Environmental and Biological
Support Service within the timeframe more particularly set forth in Exhibit A, attached to this Work
Order and made a part hereof by this reference all in accordance with the terms and provision set forth
in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
written above.
CONSULTANT:
Ecological Associates, Inc.
Title:
BOARD OF COUNTY COMMI
S OF, 961AN RIVE
CO
Cn
By:
Susan A ams, Chairma�6irjy FLOP�pP,.•"" +
Attest: Jeffrey R. Smith, Cl rk of Court and Comptroller
By.
Deputy Clerk
Approved: L" I
Jason E. browk Count dministrator
Approved as to form and legal sufficiency:
William 4 DeBraal, Deputy County Attorney
Mr. Quintin Bergman
Indian River County Public Works
180127"' Street
Vero Beach, Florida 32960
Dear Mr. Bergman:
ECOLOGICAL ASSOCIATES, INC.
February 18, 2020
Ecological Associates, Inc. (EAI) is pleased to submit its revised Cost Proposal and Scope
of Work for providing professional environmental services to Indian River County. All
conditions related to this proposal shall be governed under EAI's Continuing Contract
Agreement for Environmental and Biological Support Services with the County renewed
October 15, 2019.
The new task is for sea turtle monitoring along approximately 10 miles of beach in support
of the County's Habitat Conservation Plan during the 2020 sea turtle nesting season, as
described in the Scope of Work presented below. This monitoring will provide baseline
data for future beach nourishment projects and support long-term monitoring efforts for
sea turtles along the County's beaches.
Scope of Work:
A. Project Management (Task 1).
The Survey Area consists of an approximately 3.9 -mile northern section (FDEP R-17
to R-38) and an approximately 6.3 -mile southern section (R-86 to the Indian River/St.
Lucie County Line). Pre-existing survey zone boundaries will be verified and re-
marked, and project -specific data sheets and a database will be created. An EAI project
manager will oversee all fieldwork and data management operations and consult with
the County on monitoring requirements, as necessary. A project schedule, as well as
field survey schedules, will be created and maintained throughout the life of the project.
All equipment and supplies necessary to successfully implement this Scope of Work
are available.
B. Sea Turtle Nesting Surveys and Data Management (Task 2).
Daily morning sea turtle nesting surveys will be conducted beginning March 1, 2020
and will continue uninterrupted through September 30, 2020. Thereafter, surveys will
be performed three days per week until the last marked nest has been evaluated.
Ecological Associates, Inc. — Cost Proposal and Scope of Work 2
Surveys will commence within 30 minutes of sunrise. Monitoring will be performed
by EAI staff or Indian River County staff/volunteers either on foot or using ATVs
(Indian River County staff have agreed to perform the nesting surveys two days per
week through September 30 in the southern survey area and then one day per week
thereafter).
All emergences (turtle crawls) apparent from the previous night will be interpreted to
determine which species of turtle came ashore and whether or not it nested. Crawls
will be denoted as being above or below the previous high tide line. The approximate
geographic location of each crawl will be determined by GPS (sub -meter accuracy). In
addition to segregating crawls into nesting and non -nesting emergences (false crawls),
each false crawl will be assigned to one of the following categories denoting the stage
at which the nesting attempt was abandoned: no digging, abandoned body pit, or
abandoned egg cavity. Any obstacles encountered by turtles during their crawls will
be documented.
Disorientation Reporting. During the course of daily monitoring, any evidence of
hatchling misorientation or disorientation from either marked or unmarked nests will
be documented using FWC's electronic Marine Turtle Hatchling Disorientation
Incident Report Form. Based on track evaluations, an estimate of the number of
hatchlings disoriented will be recorded and light sources potentially responsible for the
disorientation identified. Information concerning each incident will be forwarded by
email to Indian River County so appropriate remedial action may be taken.
Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting
nesting surveys is to respond to the stranding of sick, injured and dead sea turtles within
their survey area. These animals are examined, and if alive, transported to state -
approved care facilities. A standard Sea Turtle Stranding and Salvage data form will
be completed and submitted for each stranded animal encountered by EAI. This
information will be transmitted to FWC in accordance with established guidelines.
State and Federal Authorizations. All sea turtle monitoring and related activities will
be performed under FWC Marine Turtle Permit #20-261 issued by FWC to EAI
Director of Operations, Niki Desjardin. All persons engaged in monitoring for Indian
River County will be listed on the permit.
All data will be subject to rigorous QA/QC protocols and stored in EAI's project -
specific database. Monthly summary reports will be furnished to Indian River County.
These reports will tabulate the dates and times of monitoring, names of monitoring
personnel, numbers of sea turtle emergences by species, and numbers of nests marked
and evaluated for reproductive success, as applicable. Monthly reports will be
submitted to the County on the last day of the month following delivery of services
(e.g., March report due no later than April 30).
Ecological Associates. Inc. — Cost Proposal and Scope of Work 3
C. Nest Marking and Monitoring (Task 3).
A representative sample of nests will be marked for determination of nest fate and
reproductive success (not to exceed 250 nests total in the entire Survey Area). Nests
will be marked using a series of stakes and surveyor's tape. These nests will be
monitored throughout their incubation period to determine nest fate (e.g., hatched,
washed out, depredated, vandalized, etc.). After an appropriate incubation period, and
in accordance with the FWC Handbook, nests will be excavated to determine
reproductive success. Two measures of reproductive success will be calculated:
hatching success (the percentage of eggs in the nest that hatch) and emerging success
(the percentage of eggs in the nest that produce hatchlings which successfully escape
from the nest).
D. Nest Protection (Task 4).
EAI will barricade and protect sea turtle nests deposited in areas of concern designated
by the County. Nests will be conspicuously marked for avoidance with a series of
stakes and surveyor's tape and be monitored throughout the season. These nests will
not be excavated for reproductive success purposes. Nest protection will be billed at
$25.00 per nest (EAI estimates 60 total nests requiring protection).
E. Reporting (Task 5).
EAI will prepare the marine turtle permit -required Index Nesting Beach Survey
(INBS), Statewide Nesting Beach Survey (SNBS), and Nest Productivity Assessment
(NPA) reports for this project and submit to the County and FWC, as mutually agreed
upon.
F. Data QA/QC Coordination (Task 6).
EAI staff will provide initial QA/QC to all County staff/volunteers at the beginning of
the nesting season and follow-up QA/QC throughout the nesting season.
EAI will submit its monthly billings for the services described above to Indian River
County in accordance with the fees and schedules set forth in Attachments A and B. No
deposit or advance mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity to be of continued service to Indian
River County. Should you have any questions regarding the enclosed Scope of Work or
associated costs, I can be reached at (772) 334-3729.
Sincerely,
/Niki Desjardin
Ecological Associates, Inc. — Cost Proposal and Scope of Work 4
Director of Operations
c: Stan DeForest/President
ATTACHMENT A
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
REVISED COST PROPOSAL — February 18, 2020
PROJECT NAME: Indian River County HCP Sea Turtle Monitoring Program - 2020
(Project No. 20-3020)
CLIENT: Mr. Quintin Bergman
Indian River County Public Works
180127 th Street
Vero Beach, Florida 32960
Phone: (772) 226-1569 Email: gbergman2irc og v.com
PROJECT DESCRIPTION: Sea turtle monitoring and ancillary professional services
along approximately 10 miles of beach in support of Indian River County's Habitat
Conservation Plan, as described in EAI's Scope of Work dated February 18, 2020.
PROJECT DURATION: March 2020 — December 2020.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted, inclusive of all time and materials required to perform the
Scope of Work.
Task
North HCP Area - Task Description
Cost
la
Project management
$1,620.00
2a
Sea turtle monitoring and data management 240 days)
$34,976.25
3a
Nest marking and monitoring and determination of nest
fate and reproductive success (Per nest rate; estimate 125
nests at $62.20/nest
$7,775.00
4a
Nest protection not to exceed 10 nests
$250.00
5a
Reporting
$924.00
Task
South HCP Area - Task Description
Cost
lb
Project management
$1,620.00
2b
Sea turtle monitoring (174 days) and data management
240 days)
$23,583.75
3b
Nest marking and monitoring and determination of nest
fate and reproductive success (Per nest rate, estimate 125
nests at $62.20/nest
$7,775.00
4b
Nest protection not to exceed 50 nests
$1,250.00
5b
Reporting
$924.00
6 Data 2A/QC Coordination
TOTAL
$1,763.75
$82,461.75
TERMS: All terms and conditions related to this Scope of Work will be governed under
EAI's Continuing Contract Agreement for Environmental and Biological Support
Ecological Associates, Inc. — Cost Proposal and Scope of Work 3
Services renewed on October 15, 2019.
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