HomeMy WebLinkAbout2020-098WORK ORDER NUMBER 2018006-7
SECTOR 3 (WABASSO BEACH) BEACH AND DUNE NOURISHMENT PROJECT
PRE -CONSTRUCTION SERVICES
This Work Order Number 2018006-7 is entered into as of this 12th day of
May , 2020 pursuant to that certain Contract Agreement relating to Engineering
and Biological support services for Sector 3 (Wabasso Beach) Beach and Dune
Nourishment Project entered into as January 9, 2018 ("Agreement"), between Indian River
County, a political subdivision of the State of Florida ("COUNTY") and Aptim
Environmental & Infrastructure, Inc. n/k/a Aptim Environmental & Infrastructure, LLC
("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional services
set forth on Exhibit 1, attached to this Work Order and made part hereof by this reference.
The professional services will be performed by the CONSULTANT for the fee schedule set
forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference.
The CONSULTANT will perform the professional services within the timeframe more
particularly set forth in Exhibit 1, attached to this Work Order and made a part hereof by
this reference all in accordance with the terms and provisions set forth in the Agreement.
Pursuant to paragraph 1.3 of the Agreement, nothing contained in any Work Order shall
conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to
be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT
Aptim Environmental & Infrastructure, LLC
By: _ By:
B u C. ard, P.G.
Title: - Program Director
Date: /�LO ��� 3 2_6z_.0
BOARD OF COUNTY
Attest:
OF INDIAN RIV T -O `-
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Jeffrey R. Smith, Clerk of Court and
Comptroller
By:
(Seal) Deputy Clerk
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By: _ (
Jason 1f. Brkwn, County Administrator
Approved fo d 1 u iency:
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By:
William K. DeBraal, Deputy County Attorney
Exhibit 1
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APTIM
April 3, 2020
Mr. James Ennis
Indian River County
Public Works - Coastal Engineering Division
1801 27th St, Building A
Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 3 — 2018006 — Work Order #7
Pre -Construction Services
Dear James:
Aptim Environmental & Infrastructure, LLC.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, Inc. (APTIM) to provide
professional services to Indian River County (the County) in support of continued development of the
Sector 3 Beach and Dune Renourishment Project. The Sector 3 shoreline has endured long-standing
background erosion primarily due to cumulative impacts of large storm events, most recently effects from
Hurricane Matthew in October 2016, Hurricane Irma in September 2017, and Hurricane Dorian in
September 2019. The Florida Department of Environmental Protection (FDEP) has designated this area
as, "critically eroded with development and recreational interests being threatened" (Critically Eroded
Beaches in Florida, FDEP, 2019) (R-20 to R-51.3). As directed from the most recent update of the
County's Beach Preservation Plan (2015), the Sector 3 shoreline is to be managed with the "beach fill"
strategy.
The scope of work described herein is to support the County in continuing to develop the Sector 3 project
by performing several pre -construction services. This proposal is intended to follow the design and
permitting phase of the Sector 3 project. The tasks to perform this work are listed below and described
on the following pages. A breakdown of the hours and expenses to develop the cost is attached. The
scope and fee were developed following the provisions of the Professional Services Agreement between
Indian River County and APTIM, dated January 9, 2018, to provide engineering and biological support
services for the Sector 3 (Wabasso Beach) Beach and Dune Renourishment Project (RFQ#2018006)
Task 1: Continued Coordination with Permitting Agencies
It is anticipated that FDEP will issue the final permit between April 2020 and May 2020. The continued
coordination with permitting agencies task in this work order is to incorporate any additional comments
or stipulations issued in the final FDEP and/or USACE permits issued for the project. Language within
the technical specifications will be updated to conform to permit requirements. The final sediment QA/QC
Plan, final FDEP Permit, and final USACE permit will be included in the bid documents. This task also
includes any coordination required with the permitting agencies and the County leading up to the
issuance of the Final Order including (Draft Permit, Notice of Intent (NOI), Public Notice, USACE Permit,
Pre -Construction Submittals, and coordination and meetings). It is assumed within this scope that
meetings held outside of the Pre -Bid meeting, Pre -Construction meeting (with the Contractor), and Pre -
SRC Sector 3 — 2018006 — WO#7: Pre -Construction Services
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Page 2 of 5
Construction meeting (with permitting agencies) will be held via teleconference. The scope of work and
costs associated with the above referenced meetings are included in Task 2 and Task 4.
Task 1: Scope of Work
APTIM will continue coordination with permitting agencies through the issuance of the Final Order.
Additional comments or stipulations received from permitting agencies will be incorporated in the
technical specifications. The final permit documents will be added to the Bid Documents. If necessary,
APTIM will prepare for and lead a web -based teleconference meeting to facilitate coordination with the
regulatory agencies.
Task 1: Deliverable
APTIM will update the Bid Documents based on the final permits issued by the regulatory agencies. If
necessary, APTIM will prepare for and lead a web -based teleconference meeting regarding any
questions or comments from the permitting agencies. APTIM will provide the meeting minutes to all
participants.
Task 1: Schedule
The schedule for this task is dependent on the timing of the issuance of permits from the regulatory
agencies. APTIM will update the Bid Documents prior to the planned Bid Advertisement date.
Task 1: Cost
The lump sum cost for this task is $3,711.00.
Task 2: Bid Development, Solicitation, and Awarding
Task 2: Scope of Work and Deliverables
In conjunction with the construction plans and specifications, front-end documents are developed to
assist bid solicitation and award. These documents outline contractual obligations and define the
responsible parties and their roles. It is assumed that the County will provide their front-end documents
for inclusion into the bid package as in past projects. APTIM will assist the County with the solicitation
and award of the project. APTIM will prepare for and attend a pre-bid meeting at the County's offices to
describe the project and answer technical questions for potential bidders. APTIM will respond to
questions submitted by potential bidders via an addendum. APTIM will review the bid packages for
completeness. Based on the bid packages, APTIM will assess the capability of the bidder to complete
the work in a timely fashion; assess the capability of the bidder to perform the work within their bid amount;
and assess the capability of the bidder to perform the work in compliance with permit conditions, plans,
and specifications. Following this review, APTIM will provide the County a letter of recommendation, via
email, as to whether the low bidder is sufficiently responsive and capable to perform the work as required.
This letter will be provided within 10 days of the bid submittals.
Task 2: Schedule
The schedule of task specific deliverables is provided in the Scope of Work for this task. An overall fixed
schedule cannot be developed as it is unclear when the pre-bid meeting will be held and when technical
IRC Sector 3 — 2018006 — WO#7: Pre -Construction Services
, A P T I M April 3, 2020
Page 3 of 5
questions will be received. APTIM will attempt to execute each phase of the work in as expeditious a
manner as possible.
Task 2: Cost
The lump sum cost for this task is $12,928.00
Task 3: Pre -Construction Submittals
Task 3: Scope of Work and Deliverables
APTIM will prepare the request for Notice to Proceed from the FDEP. The request will include the
documents listed in the forthcoming permit. Based on previous permits issued to the County, anticipated
documents include final construction plans and specifications; turbidity monitoring staff qualifications,
turbidity monitoring scope of work and a draft turbidity monitoring map; hardbottom biological monitoring
staff qualifications; sea turtle and shorebird monitoring staff qualifications; and the USFWS letter
documenting application of the SPBO and PIBO. APTIM will upload the submittal to FDEP's JCP
Compliance file transfer site. APTIM will also send the Commencement Notification letters to the FDEP
and USACE after corresponding with the Contractor regarding their schedule to begin construction.
Correspondence regarding the pre -construction submittals will be via phone and email. The County will
be informed and/or copied on correspondence regarding this task.
Task 3: Schedule
The schedule of task specific deliverables is provided in the Scope of Work for this task. An overall fixed
schedule cannot be developed as the Contractor's schedule is unknown. APTIM will attempt to execute
each phase of the work in as expeditious a manner as possible.
Task 3: Cost
The lump sum cost for this task is $4,851.00.
Task 4: Pre -Construction Meetings
Task 4: Scone of Work and Deliverables
APTIM will prepare for, attend, and lead a pre -construction meeting with the permitting agencies and the
County's Contractor at the County's offices. Following the meeting with the agencies, the County, APTIM
and the Contractor will meet to discuss other aspects of the project. APTIM will take notes from the
meetings and distribute draft meeting minutes via email within 10 days of the meeting. If comments are
received, the meeting minutes will be revised and redistributed via email within 5 days that the comments
are received.
Task 4: Schedule
The schedule of task specific deliverables is provided in the Scope of Work for this task. An overall fixed
schedule cannot be developed as the Contractor's schedule is unknown. APTIM will attempt to execute
IRC Sector 3 — 2018006 — WO#7: Pre -Construction Services
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Page 4 of 5
each phase of the work in as expeditious a manner as possible.
Task 4: Cost
The lump sum cost for this task is $8,097.00
Task 5: Pre -Construction Design Update
Task 5: Scope of Work and Deliverables
The County will conduct a pre -construction survey of the project area during regularly scheduled
monitoring in the summer of 2020. APTIM will overlay the bid template on the updated survey data and
calculate the required fill volume. The updated fill volume will likely differ from the bid volume due to
natural changes in the beach profile since the design survey was conducted. APTIM will discuss the
updated fill volume with the County and revise the construction template to meet the County's budget
and align with the permit conditions. A revised template for each pay profile will be provided to the
Contractor via email. The County will be copied on correspondence regarding the design update.
Task 5: Schedule
The schedule of task specific deliverables is provided in the Scope of Work for this task. An overall fixed
schedule cannot be developed as it is unknown when the surveys will be collected. APTIM will attempt
to execute each phase of the work in as expeditious a manner as possible.
Task 5: Cost
The lump sum cost for this task is $7,516.00.
Task 6: Coordination with Sector 7 Beach and Dune Restoration Project
Task 6: Scope of Work and Deliverables
It is APTIM's understanding that the County intends to construct the Sector 3 and Sector 7 projects
concurrently. As a result, the County has requested that dredging and/or truck haul requirements within
the technical specifications for the two projects do not contain conflicting requirements. Under this task,
APTIM will coordinate with the County and the County's consultant for the Sector 7 project to ensure that
the project specifications for the two projects do not conflict. For the cost associated with this task, it is
assumed that APTIM will update and/or coordinate updates to technical specifications for the Sector 3
project. It is also assumed that one (1) coordination meeting between APTIM, the County, and the
County's consultant for the Sector 7 project will be required. Any changes required to the technical
specifications will be incorporated prior to bid advertisement.
Task 6: Schedule
The schedule of task specific deliverables is provided in the Scope of Work for this task. An overall fixed
schedule cannot be developed as it is unknown when coordination with the Sector 7 project team will
occur. However, APTIM will incorporate any changes required to the technical specifications prior to bid
advertisement.
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',>A P T I M April 3, 2020
,Page 5 of 5
Task 6: Cost
The lump sum cost for this task is $4,530.
Summary
The total lump sum cost to perform the proposed work described herein for Sector 3 — 2018006 — Work
Order #7 is $41,633.00. Please refer to Exhibit A, attached to the end of this proposal, for a summary of
the costs and labor hours of each Task. APTIM will proceed with the tasks upon receipt of a signed work
order from Indian River County (unless stated otherwise in the schedule). It is noted that some aspects
of this Work Order are dependent upon agency review and are outside the control of APTIM and the
County. As such, the scope, schedule and cost described herein is provided as a guideline. APTIM will
strive to execute each phase of the work within budget and in as expeditious a manner as possible. We
will coordinate with the County if deviations from the scope, schedule or budget arise due to unforeseen
issues or circumstances.
Thank you for the opportunity to serve Indian River County. We look forward to continuing to provide
expert professional services to the County. Please do not hesitate to call if you have any questions.
Sincerely,
Christopher Paul, P.E.
Project Manager I Coastal Engineer
Aptim Environmental & Infrastructure, LLC.
cc: Beau Suthard, PG, APTIM
Eric Charest (IRC)
Quintin Bergman (IRC)
Thomas Pierro, P.E., D.CE, CPE
Stacy Buck, CPE
IRC Sector 3 — 2018006 — WO#7: Pre -Construction Services
Corporate Signature
Beau C. Suthard, PG
Printed Name
Program Director
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