HomeMy WebLinkAbout04/07/2020BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY FLORIDA
COMMISSION AGENDA
TUESDAY, APRIL 7, 2020 - 9:00 AM
Commission Chambers
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS
Chairman Susan Adams Jason E. Brown, County Administrator
Vice Chairman Joseph E. Flescher Dylan Reingold, County Attorney
Commissioner Tim Zorc Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Commissioner Peter D. O'Bryan
Commissioner Bob Solari
This meeeting can be attended virtually by accessing YouTube Live. Instructions can
be found on the back of this agenda and also online at www.ircgov.com.
1. CALL TO ORDER
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS
OF THE ARMED FORCES
2.B. INVOCATION
Reverend Hugh King, First Church of the Nazarene
3. PLEDGE OF ALLEGIANCE
Commissioner Tim Zorc
4 ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
5.A. Presentation of Proclamation Designating the Month of April, 2020 As Child
Abuse Prevention Month
Attachments: Proclamation
5.B. Presentation of Proclamation Designating April 19 Through April
Crime Victims' Rights Week
Attachments: Proclamation
2020 As
April 7, 2020 Page 1 of 9
6. APPROVAL, OF MINUTES
6.A. Regular Meeting of December 17, 2019
6.B. Regular Meeting Minutes of January 07, 2020
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING
BOARD ACTION
7.A. Proclamation Designating April 2020 as Water Conservation Month in Indian River
County
Attachments: Proclamation
7.B. Resignation of Jim Kordiak, as Citizen Member Appointee to the Value Adjustment
Board
Attachments: Resignation of Jim Kordiak - VAB
7.C. Florida Public Service Commission Order PSC -2020 -0085 -TRF -E1 approving
FPL's light emitting diode (LED) streetlight tariff and LED streetlight agreement;
effective 3/3/2020; if no timely protest order to become final and effective on
issuance of a CO and docket to be closed; protest due 4/13/2020 is on file in the
Office of the Clerk to the Board.
7.D. Update on Virgin Trains Expenses
Attachments: Staff Report
Virgin Trains Expenses
8. CONSENT AGENDA
8.A. Checks and Electronic Payments March 6, 2020 to March 12, 2020
Attachments: Finance Department Staff Report
8.B. Checks and Electronic Payments March 13, 2020 to March 19, 2020
Attachments: Finance Department Staff Report
8.C. Checks and Electronic Payments March 20, 2020 to March 26, 2020
Attachments: Finance Department Staff Report
8.D. Annual Financial Report
Attachments: Finance Department Staff Report
8.E. Request for Authorization to Submit an Application for Section 5311 Grant for
Rural Transit Operating Assistance Funds for FY 2020/21
Attachments: Staff Report
Resolution
Grant Application
Budget Form
April 7, 2020 Page 2 of 9
8.F. FDOT Transportation Regional Incentive Program (TRIP) Supplemental Agreement
No. 1 for Project No. IRC -1505, FM No. 436379-1-54-01;436379-1-54-02
Attachments: Staff Report
Authorizing Resolution
Indian River County Grant Form
FDOT TRIP Supplemental Agreement No. 1
8.G. Work Order No. 15, MBV Engineering, Inc. 11th Drive and 37th Street Intersection
Improvements (IRC -2001)
Attachments: Staff Report
Work Order No. 15
8.H. Sector 3 Beach & Dune Nourishment Project, APTIM Amendment No. 1 to Work
Order 2018006-4 (IRC 1926)
Attachments: Staff Report
Amendment No. 1 to WO #2018006-4
8.I. Approval of License Agreement with Vero Beach Amateur Radio Club Inc., for
Partitioned Section of the Donald McDonald Campground Office to Include Space
Behind the Office For Construction of One Antenna.
Attachments: Staff Report
Vero Beach Amateur Radio Club Lease
8.J. North County Library Addition - Donadio & Associates, Architects, P.A. - Work
Order No. 3
Attachments: Staff Report
Donadio & Assoc - Work Order #3 w Exhibit A
8.K. Jones Pier Residence Repairs Final Payment and Release of Retainage
Attachments: Staff Report
Release of Retainage - Jones Pier Houses
8.L. Work Order Number 3 -Continuing Engineering Services RFP 2018008 - Coastal
Design & Engineering, LLC - Permitting and Design for a Dune Crossover
Replacement at Seagrape Trail Park Beach Access
Attachments: Staff Report
Work Order
Summary of Fees
8.M. Approval of First Extension and an Amendment to the Agreement for Contract
Services for Beach Parks Maintenance - Janitorial Services
Attachments: Staff Report
First Extension CER Signature Cleaning - DR
April 7, 2020
Page 3 of 9
8.N. Memorandum of Understanding with the Teamsters Local Union 769 regarding
COVID-19
Attachments: Staff Report
MOU with Teamsters Local 769
Families First Coronavirus Response Act - 2
FFCRA Poster Non -Federal
8.0. Annual HUD Grant Renewals for Continuum of Care (CoC) Programs
Attachments: Staff Report
Indian River BOCC--FLO418L4H091907
Indian River BOCC--FL0380L4H091905
Indian River BOCC--FL0360L4H091910
Indian River BOCC--FL0116L4H091912
Indian River BOCC--FL0114L4H091912
Indian River BOCC--FL0440L4H091908
8.P. Request to Waive the Bid Process for North Berm Maintenance Project at the
Spoonbill Marsh Facility
Attachments: Staff Report
Cathco Inc Proposal
8.Q. Utility Work by Highway Contractor Master Agreement with FDOT; Utility
Relocations - I-95 & Oslo Road Interchange; FDOT Project #413048 •
Attachments: Staff Report
FDOT - Highway Contractor Master Agreement
8.R. Purchasing Requirements
Attachments: Staff Report
8.S. Osprey Acres Floway and Nature Preserve - Utilities
Attachments: Staff Report
Bill of Sale of Utility Facilities
Cost Estimate (Exhibit "A" to Bill of Sale)
8.T. Resolution Cancelling Taxes on Property Purchased by Indian River County for
Public Purpose
Attachments: Staff Report
Resolution
April 7, 2020 Page 4 of 9
8.U. Award of Bid# 2020032 - Medical Services for Persons with Special Needs (PSN)
Shelter
Attachments: Staff Report
Sample Agreement
8.V. Amendment to Ground Space Lease Agreement with Cellco Partnership d/b/a
Verizon Wireless
Attachments: Staff Report
Third Amendment to Tower and Ground Space Lease
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
9.A. Indian River County Sheriff Deryl Loar re: Law Enforcement Trust Fund, County
Fund 112 - Special Law Enforcement
Attachments: Sheriff memorandum
9.B. Indian River County Clerk of the Circuit Court and Comptroller, Jeffrey R. Smith:
Notice of Comprehensive Annual Financial Report (CAFR) and Popular Annual
Financial Report (PAFR) Completion for fiscal year 2018-2019
Attachments: Finance Department Staff Report
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
10.A.1. Magnolia Manor Holdings, LLC's Request for Special Exception and
Conceptual Planned Development (PD) Plan Approval for a Project to be known
as Magnolia PD [PD -18-11-14 / 2005030306-82553]
Attachments: Staff Report
Location Map
Planning and Zoning Minutes
Aerial
Conceptual/Preliminary PD Plan
Landscape Plan
10.A.2. Michael & Jill Bentley's Request for Abandonment of a 30' Wide Portion of an
80' Right -of -Way for 4th Avenue SE, Adjacent to Lot 1, Unit 3 of the River
Shores Estates Subdivision [ROWA-19-02-01 / 2001100164-83290]
(Legislative)
Attachments: Staff Report
Location Map
Abandonment Resolution
Resolution Exhibit A
April 7, 2020 Page 5 of 9
10.A.3. Public Hearing: Modification to County Code Sections 201.64 and 201.65
(Legislative) -
Attachments: Staff Report
Draft Ordinance
10.A.4. Consideration of Amendment to Land Development Regulations Changing the
List of Uses in Agricultural Zoning Districts to Prohibit Commercial or
Residential Lawn Care Services (first of two required public hearings)
Attachments: Staff Report
BCC 3/3/2020 Meeting Draft Minutes
Proposed Ordinance
Florida Right to Farm Act (F.S. 823.14)
B. PUBLIC DISCUSSION ITEMS
10.B.1. Request to Speak from Dr. Miles Conway, South Beach Property Owners.
Association, Inc re: COVID-19 -- Public and Permanent Resident Safety and
Financial Protocols Related to Public Lodging Establishments
Attachments: Public Discussion Request Miles Conway
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
11.A. Coronavirus Update
Attachments: Staff Report
11.B. Ratification of County Administrator's Actions Under Resolution No. 2020-031
Attachments: Staff Report
High Pointe . cash deposit
12. DEPARTMENTAL MATTERS
A. Community Development
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Management and Budget
F. Public Works
April 7, 2020 Page 6 of 9
G. Utilities Services
12.G.1. Suspension of Delinquency Charges associated with Utility Services through
April 30, 2020, due to COVID-19
Attachments: Staff Report
12.G.2. Sole Source Purchase of Tyler Software and Services
Attachments: Staff Report
Tyler Software Quote
12.G.3. Sole Source for Trillium Pumps USA SLC LLC
Attachments: Staff Report
Trillium Pumps USA SLC LLC Quotation #1123806
Sole Source Letter Trillium Pumps USA SLC LLC
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Susan Adams, Chairman
B. Commissioner Joseph E. Flescher, Vice Chairman
C. Commissioner Tim Zorc
14.C.1. Discussion on the Coronavirus Aid, Relief, and Economic Security Act
Attachments: Commissioner's Memorandum
CARES Supplemental Information
D. Commissioner Peter D. O'Bryan
E. Commissioner Bob Solari
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
15.B.1. Approval of Meeting Minutes November 19, 2019
15.B.2. Approval of Minutes Meeting December 10, 2019
15.B.3. Final Pay to Geosyntec for Work Order No. 5 - One Year of Groundwater
Monitoring Reporting and Related Consulting Services at the Former South
Gifford Road Landfill
Attachments: Staff Report
Geosyntec Project Completion Report Final Invoice
April 7, 2020 Page 7 of 9
15.B.4. CCNA-2018 Work Order No. 32 to Kimley-Horn for the Solid Waste Disposal
District Household Hazardous Waste and Recycling Facility Conceptual Design
Attachments: Staff Report
CCNA 2018 Work Order No 32 Kimley Horn
15.B.5. Approval of Amendment No. 1 to Recycling Services at Government Buildings
and Facilities Agreement
Attachments: Staff Report
Amendment No 1
15.B.6. Final Pay to CDM Smith for CCNA 2018 Work Order No. 3 Annual Permit
Compliance and Monitoring
Attachments: Staff Report
CDM Smith Project Completion Report Final Invoice
C. Environmental Control Board
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall
provide an opportunity for public comment prior to the undertaking by the Board of any . action on the agenda,
including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which
the Board is to take action which was either not on the Board agenda or distributed to the public prior to the
commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a
verbatim record of the .proceedings is made which includes the testimony and evidence upon which the appeal
will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is
also available for review in the Board of County Commission Office, the Indian River County Main Library,
and the North County Library.
Commission Meetings are broadcast live on Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:OO p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5:00 p.m. ,
April 7, 2020
Page 8 of 9
671
PROCLAMATION
DESIGNATING THE MONTH OF APRIL, 2020
AS CHILD ABUSE PREVENTION MONTH
WHEREAS, child abuse and neglect is a serious and growing problem affecting more than 3.2
million of our nation's children annually and over 3,500 children locally; and
WHEREAS, the abuse and neglect of children can cause severe, costly and lifelong problems,
including physical and mental health problems, school failure and criminal behavior, which affects all
of society; and
WHEREAS, increased public awareness of the devastating problem of child abuse and neglect
is our strongest weapon in the fight to end it; and
WHEREAS, community organizations such as all the Exchange Clubs in Indian River County,
the Exchange Club of Indian River, the Exchange Club of the Treasure Coast, the Exchange Club of
Vero Beach, the Exchange Club of Fellsmere and the Exchange Club of Sebastian, and other
organizations who make children a top priority take action to support the physical, social, emotional,
and educational development and competency of all children; and
WHEREAS, during the month of April, Prevent Child Abuse Florida in collaboration with the
Governor's Office of Adoption and Child Protection, the Florida Department of Children and Families,
and the Ounce of Prevention Fund of Florida, will implement Pinwheels for Prevention, a statewide
campaign promoting awareness of healthy child development and positive parenting practices. The
National Exchange Club will honor all children by wearing blue on Mondays during the month of April.
NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF
COUNTY COMMISSIONERS, that the month of April, 2020, be designated as CHILD ABUSE
PREVENTION MONTH in Indian River County, and all residents are urged to engage in activities whose
purpose is to strengthen families and communities to provide the optimal environment for healthy child
development.
Adopted this 7th day of April, 2020. BOARD OF COUNTY COMMISSIONERS,.
INDIAN RIVER COUNTY, FLORIDA
Susan Adams, Chairman
Joseph E. Flescher, Vice Chairman
Peter D. O'Bryan
Bob Solari
Tim Zorc
1
PROCLAMATION
DESIGNATING APRIL 19 THROUGH APRIL 25, 2020 AS
CRIME VICTIMS' RIGHTS WEEK
WHEREAS, victims of crime across America need and deserve support and
assistance to help them cope with the consequences of crime; and,
WHEREAS, National Crime Victims' Rights Week offers us all the opportunity to
promote Strength In Unity in helping victims and survivors of crime through a wide range of
supportive services offered by over 10,000 community and justice system -based programs, and
the more than 32,000 federal and state statutes that define and protect their rights; and,
WHEREAS, by being united against crime and for victim's rights and services we gain
strength as individuals, as communities, and as a nation as a whole, and offer strength to
victims who seek to recover in the aftermath of crime; and,
WHEREAS, America has joined together annually each April since 1981 to recognize
the needs and rights of crime victims and survivors during National Crime Victims' Rights Week.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that April 19 through April 25, 2020
be designated as CRIME VICTIMS' RIGHTS WEEK in Indian River County, and the Board
honors crime victims and those who serve them during this week and throughout the year.
Adopted this 7th day of April, 2020. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Susan Adams, Chairman
Joseph E. Flescher, Vice Chairman
Peter D. O'Bryan
Bob Solari
Tim Zorc
2
7A
PROCLAMATION
DESIGNATING APRIL 1 THROUGH APRIL 30, 2020 AS
WATER CONSERVATION MONTH
IN INDIAN RIVER COUNTY
WHEREAS, water is a basic and essential need of every living creature; and
WHEREAS, The State of Florida, Water Management Districts and Indian River County are.
working together to increase awareness about the importance of water conservation; and
WHEREAS, Indian River County and the State of Florida have designated April, typically a dry
month when water demands are most acute, Florida's Water Conservation Month; to educate citizens
about how they can help save Florida's precious water resources; and
WHEREAS, Indian River County has always encouraged and supported water conservation,
through various educational programs and special events; and
WHEREAS, every business, industry, school, and citizen can make a difference when it
comes to conserving water; and
WHEREAS, every business, industry, school, and citizen can help by saving water and thus
promote a healthy economy and community; and
WHEREAS, Indian River County is calling upon each Florida citizen and business to help
protect our precious resource by practicing water -saving measures and becoming more aware of the
need to save water; and
NOW THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS, INDIAN RIVER COUNTY, that the month of April 2020, be designated as
WATER CONSERVATION MONTH in Indian River County, and all citizens are encouraged to use
this occasion to increase their awareness of the importance of Water Conservation and the need to
use Water more efficiently.
Adopted this 7th day of April, 2020. BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Susan Adams, Chairman
Joseph E. Flescher, Vice Chairman
Peter D. O'Bryan
Bob Solari
Tim Zorc
3
7B
CLERK TO THE BOARD
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: March 18, 2020
FROM: Terri Collins -Lister, Value Adjustment Board Clerk
SUBJECT: Resignation of Jim Kordiak, as Citizen Member Appointee to the Value
Adjustment Board
Mr. Jim Kordiak has tendered his resignation as Citizen Member Appointee to the Value
Adjustment Board, effective March 18, 2020.
Anyone interested in serving on the Value Adjustment Board as the Citizen Member (must own
homestead property within the County, F.S. 194.015), who meets the requirements, will need to
submit an application and resume to the Board of County Commissioners Office, County
Administration Building A, 1801 27th Street, Vero Beach, FL 32960.
Applications can be accessed online at www.ircgov.com/Boards/Committee Application.pdf
or the Board of County Commissioner's Office.
4
BEFORE THE FLORIDA PUBLIC SERVICE COMMISSION
In re: Petition for approval of a permanent
optional LED streetlight tariff, by Florida
Power & Light Company.
DOCKET NO. 20190223 -EI
ORDER NO. PSC -2020 -0085 -TRF -EI
ISSUED: March 23, 2020
The following Commissioners participated in the disposition of this matter:
GARY F. CLARK, Chairman
ART GRAHAM
JULIE I. BROWN
DONALD J. POLMANN
ANDREW GILES FAY
ORDER APPROVING FLORIDA POWER & LIGHT COMPANY'S LIGHT EMITTING
DIODE (LED) STREETLIGHT TARIFF AND LED STREETLIGHT AGREEMENT
BY THE COMMISSION:
BACKGROUND
On December 30, 2019, Florida Power & Light Company (FPL) filed a petition seeking
approval of a permanent Light Emitting Diode (LED) Streetlight Tariff (LT -1) and
accompanying LED Streetlight Agreement (LT -1 Agreement) (jointly, LED tariff). The optional
LED tariff is available for lighting private or public streets, roadways, parking lots, homeowners
associations' common areas, and parks.
In March 2017, we approved the LED tariff as a three-year pilot program and directed
FPL to file a petition by end of December 2019 to modify, terminate, or make permanent the
pilot LED tariff and accompanying LT -1 Agreement.' Accordingly, FPL submitted the instant
petition requesting the pilot program, with certain revisions, be made permanent. The proposed
revisions to the LED tariff provide additional LED fixture options, and revised maintenance and
conversion recovery charges based on updated costs. All other aspects of the pilot program
remain unchanged. On February 11, 2020, FPL filed revised tariff sheets to correct minor errors.
The revised LED tariff sheets are included in Attachment A to this order. This petition, as was
the pilot program, is consistent with FPL's 2016 rate ease settlement which permits the filing of
optional tariffs.2
In 2013, FPL began offering FPL -owned LED lighting under its Premium Lighting (PL -
1) tariff. The PL -1 tariff was first approved in 1998 and is available to any customer wishing to
'Order No. PSC -17 -0115 -TRF -EI, issued on March 28, 2017, in Docket No. 20160245 -EI, In re: Petition for
approval of a new optional pilot LED streetlight tariff, by Florida Power & Light Company.
2 Order No. PSC -16 -0560 -AS -EI, issued on December 15, 2016, in Docket No. 20160021 -EI, In re: Petition for rate
increase by Florida Power & Light Company.
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 2
have lighting installations in streets, parking lots, or homeowners association common areas.3
Pursuant to the PL -1 tariff, customers are required to pay a lump sum in advance for the
construction of LED lighting facilities. By 2016, FPL had 653,165 High Pressure Sodium vapor
(HPSV) street light fixtures in service. Due to the upfront payment requirement and conversion
costs from HPSV to LED lighting, only 1,691 LED fixtures were installed as of June 2016.
The current pilot LED tariff was designed to offer customers additional lighting options
and allow customers to convert from HPSV to LED lighting by paying for those costs through a
monthly charge instead of paying an upfront cost. The LED pilot tariffs became effective on
March 7, 2017 and the 3 -year pilot terminates on March 6, 2020. Customers taking service
under the LED tariff are required to sign the LT -1 Agreement for an initial term of 10 years.
During the review of this petition, a data request to FPL was issued to which responses were
received on January 29, 2020. We have jurisdiction over this matter pursuant to Sections 366.03,
366.04, 366.05, and 366.06, Florida Statutes (F.S.).
DECISION
In the instant petition, FPL proposes four revisions to the current LED tariffs: 1) remove
the word pilot, 2) provide additional LED fixture options, 3) revise the maintenance charges, and
4) revise the LED conversion recovery charge. The only proposed changes to the LT -1
Agreement tariff sheets are a change to the tariff manager's name.
FPL explained that the number of installed LED fixtures increased from 1,691 as of June
2016 to 195,000 as of October 2019. FPL further stated that there is customer demand for
additional and more expensive styles of fixtures and that it has approximately 735 customers
such as homeowner associations, commercial entities, and city and county governments who
have expressed interest in new LED fixtures or conversions to. LED lighting.
Monthly LED Tariff Charges
As with the current pilot LED tariff, the proposed LED tariff charges are comprised of
three components: a fixture charge, an energy charge, and a maintenance charge, consistent with
other lighting tariffs electric utilities offer. In addition, the LED tariff includes an LED
conversion charge for customers who choose to convert existing non -LED fixtures to LED
fixtures. The revised charges are discussed below. All other Commission -approved street
lighting cost recovery factors such as fuel or storm recovery charges will also apply.
Additional Fixture Options
The available LED fixtures are shown in a catalog on FPL's website4 as it allows FPL to
update the catalog as needed to offer customers the latest LED fixtures. Each fixture shown in
the catalog is assigned the appropriate fixture and energy tier. A sample page of the catalog is
shown in Exhibit E to the petition.
3 Order No. PSC-98-0260-FOF-EI, issued on February 9, 1998, in Docket No. 971256 -EI, In re: Petition for
approval of premium lighting and recreational lighting service rates schedules and agreements by Florida Power &
Light Company.
4 www.fpl.com/LED
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 3
The matrix (titled Monthly Rates for LED Fixtures), included in Tariff Sheet No. 8.736
(see Attachment A, page 3 of 10), shows the fixture and energy charges applicable to each
fixture. Fixtures vary by style, watts, lumens, and other factors. FPL explained that customers
have been requesting more expensive fixtures and/or higher wattage fixtures than currently
available. FPL, therefore, proposed to include additional fixture and energy tiers in the matrix to
accommodate the demand for additional fixture options.
With the additional fixture options, the expanded matrix will show a total of 15 fixture
tiers and 31 energy tiers. The 15 fixture tiers are shown on the X axis and each tier represents
the monthly fixture charge for LED fixtures whose installed costs fall within the range covered
by that tier. Each tier increases by $3. The individual fixture cost is based on the estimated cost
to install plus the carrying costs associated with the initial capital investment (cost of capital,
depreciation, property tax, and insurance cost). This all -in cost is annualized using the asset life,
and then divided by 12 to arrive at the monthly fixture cost. The monthly cost is then assigned to
the appropriate fixture tier on the LED matrix. FPL provided the calculation of a monthly fixture
cost in response to Staff's First Data Request No. 9. We find that the monthly fixture cost
calculation methodology used by FPL is reasonable.
The 31 energy tiers are shown on the Y axis and each tier represents the monthly energy charge
for fixtures whose energy usage falls within specified wattage ranges. Each energy tier increases
by $0.20. FPL provided the calculation of a monthly energy charge in response to Staff's First
Data Request No. 11. We find that the monthly energy charge calculation methodology used by
FPL is reasonable.
Maintenance Charges
FPL reduced the maintenance charge from $1.82 to $1.29 per fixture for fixtures on FPL -
owned poles and from $1.27 to $1.03 per fixture for fixtures on customer -owned poles. The
proposed maintenance charges are based on FPL system -wide maintenance costs for LED
fixtures. FPL explained that the calculation of the current maintenance charge was based on
mostly HPSV fixtures, as in 2016 the majority of FPL's lighting infrastructure was comprised of
HPSV fixtures. However, with the increase in LED fixtures in recent years, FPL stated that it
now has more maintenance data specific to LED fixtures. The data show that the maintenance
costs for LED fixtures are lower than for HPSV fixtures, resulting in the proposed lower
maintenance charges.
The maintenance charge for fixtures on customer -owned poles ($1.03) is set at 80 percent
of the maintenance charge for fixtures on FPL -owned poles ($1.29). FPL explained that
approximately 20 percent of the maintenance expense is related to pole or conductor repair. We
find that the monthly maintenance charge calculation methodology used by FPL is reasonable.
The maintenance charge is designed to recover the costs associated with maintaining the
LED street light system and includes costs such as repairing poles, conductors, cable, replacing
photocells, or replacing connectors. FPL proposes to continue to utilize a method of allocating
maintenance charges which relies upon a flat fee per fixture rather than varying the fee based on
the cost of the fixtures.
Conversion Recovery Fee
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 4
Customers requesting to convert from HPSV under the SL -1 tariff to LED lights under
the LED tariff pay a monthly conversion recovery fee. The conversion recovery fee allows FPL
to recover the remaining net book value and removal costs of the HPSV fixtures over a 25 -year
term. FPL proposes to revise the monthly conversion recovery fee from $1.03 to $1.87 per
fixture based on updated cost assumptions and a correction to the calculation.
FPL explained that the quantity of HPSV lights installed has increased since 2016,
resulting in a higher net book value per light. The removal cost per light, on the other hand, has
reduced as the estimated time to remove a light has decreased. Finally, the cost of capital rate
has been updated based on FPL's current pre-tax cost of capital of 10.36 percent. FPL calculated
a levelized payment stream of the net book value plus removal cost multiplied by the cost of
capital rate, over the 25 -year term of recovery. FPL further explained that its current cost
recovery fee calculation included a formula error, resulting in an understated conversion
recovery fee. We find that the monthly conversion recovery fee calculation methodology used by
FPL is reasonable and that the proposed increase in the conversion recovery fee will be partially
offset by the reduction in the proposed maintenance charges.
As a result of the pilot program's popularity, FPL is proposing to make the LED tariff
and accompanying LT -1 Agreement permanent. This optional LED tariff will provide more
LED lighting options to customers. Based on our review of FPL's petition and responses to data
requests, we hereby approve as a permanent tariff FPL's LED tariff as shown in Attachment A to
this order. The LED tariff and associated agreement shall become effective as of our vote on
March 3, 2020.
Based on the foregoing, it is
ORDERED by the Florida Public Service Commission that Florida Power & Light
Company's Light Emitting Diode Streetlight Tariff and accompanying Light Emitting Diode
Streetlight Agreement, as stated on Attachment A, are hereby approved as a permanent tariff It
is further
ORDERED that the effective date of Florida Power & Light Company's Light Emitting
Diode Streetlight Tariff and Streetlight Agreement shall be March 3, 2020. It is further
ORDERED that if no timely protest is filed, within 21 days of the issuance of this order,
the tariffs shall remain in effect pending resolution of the protest. If no timely protest is filed,
this docket shall be closed upon the issuance of a consummating order.
4-4
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 5
By ORDER of the Florida Public Service Commission this 23rd day of March, 2020.
/s/ Adam J. Teitzman
ADAM J. TEITZMAN
Commission Clerk
Florida Public Service Commission
2540 Shumard Oak Boulevard
Tallahassee, Florida 32399
(850) 413-6770
www.floridapsc.com
Copies furnished: A copy of this document is
provided to the parties of record at the time of
issuance and, if applicable, interested persons.
SBr
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 6
NOTICE OF FURTHER PROCEEDINGS
The Florida Public Service Commission is required by Section 120.569(1), Florida
Statutes, to notify parties of any administrative hearing or judicial review of Commission orders
that is available under Sections 120.57 or 120.68, Florida Statutes, as well as the procedures and
time limits that apply. This notice should not be construed to mean all requests for an
administrative hearing or judicial review will be granted or result in the relief sought.
Mediation may be available on a case-by-case basis. If mediation is conducted, it does
not affect a substantially interested person's right to a hearing.
The Commission's decision on this tariff is interim in nature and will become final, unless
a person whose substantial interests are affected by the proposed action files a petition for a
formal proceeding, in the form provided by Rule 28-106.201, Florida Administrative Code. This
petition must be received by the Office of Commission Clerk, 2540 Shumard Oak Boulevard,
Tallahassee, Florida 32399-0850, by the close of business on April 13, 2020.
In the absence of such a petition, this Order shall become final and effective upon the
issuance of a Consummating Order.
Any objection or protest filed in this docket before the issuance date of this order is
considered abandoned unless it satisfies the foregoing conditions and is renewed within the
specified protest period.
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 7
FLORIDA POWER & LIGHT COMPANY
ATTACHMENT A
r'if� it tIISiatieth Revised Sheet No. 8.010
Cancels Fifty-EihtNinth Revised Sheet No. 8.010
INDEX OF RATE SCHEDULES
RATE SCHEDULE DESCRIPTION SHEET NO.
BA Billing•Adjustments 8.030
SC Storm Charge 8.040
GS -1 General Service - Non Demand (0-20 kW) 8.101
GST -1 General Service - Non Demand -Time of Use (0-20 kW) 8.103
GSD -1 General Service Demand (21.499 kW) 8.105
GSDT-1 General Service Demand - Time of Use (21-499 kW) 8.107
GSL. General Service Load. Management Program 8.109.
NSIGIR Non -Standard Meter Rider 8'::120
GSC1J-1 General Service Constant Usage. 8.122
12S-1. Residential Service 8.201
RTR-1 Residential Time of Use Rider 8.203
CU Common Use Facilities. Rider. 8.211
RLP Residential Load Control Program 8.217
GSLD-1 General Service Large Demand (500-1999 kW) 8.310
GSLDT-1 General Service Large Demand - Time of Use (500-1999 kW) 8.320
CS -1 Cdrtailable Service (500-1999 kW) 8.330
CST -1 Curtailable Service -Time of Use (500-1999 kW) 8.340
GSLD-2 General Service Large Demand (2000 kW +) 8.412
GSLDT-2 General Service Large Demand - Time of Use (2000 kW +) 8.420
HLFT High Load Factor - Time of Use 8.425
CS -2 Curtailable Service (2000 kW +) 8.432
CST -2 Curtailable Service -Time of Use (2000 kW.+) 8.440
CST -3- c'urtailabie Service Time,ofUse (69 kV or above) 8.542
CS -3 Curtailable Service (69 kV or above) 8:545
GSLD-3 General Service Large Demand (69 kVorabove) 8.551
GSLDT-3 General Service Large Demand - Time of Use (69 kV or above) 8.552
OS -2 Sports Field Service 8.602
MET Metropolitan Transit Service 8.610
CILC-1 Commercial/Industrial Load Control Program (Closed Schedule) 8.650
CDR Commercial/Industrial Demand Reduction Rider 8.680.
SL -1 Street Lighting 8.715
SLAM Street Lighting Metered Service 8.718
PL -1 Premium Lighting 8.720
OL -1 Outdoor Lighting 8.725
SL -2, Traffic Signal Service 8.730
SL -2M Traffic Signal Metered Service 8.731
LT -1 LED Lighting Pilet 8.735
RL -1 Recreational Lighting 8.743
SST -1 Standby and Supplemental Service 8.750
ISST-1 Intennptible Standby and Supplemental Service 8.760
EDR Economic Development Rider 8.800
DS MAR Demand Side Management Adjustment Rider 8.810
TR Transformation Rider 8.820
SDTR Seasonal Demand - Time of Use Rider 8.830
OSP-1 Supplemental Power Services Rider Pilot 8.845
EFEDR EXisting Facility Economic Development Rider 8.900
CISR Commercial/Industrial Service Rider 8.910
VSP Voluntary Solar. Partnership Pilot Program 8.930
Issued by: Tiffany Cohen, Director, Rates and Tariffs
Effective: k -1h-2018
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 8
FLORIDA POWER &:LIGHT COMPANY
First Revised Sheet No. 8.735
Cancels Original Sheet No. 8.735
LED LIGHTING PILOT
RATE SCHEDULE: LT -1
AVAILABLE:
In specific territories served, upon request of the entity that has jurisdiction over the area being lighted Contact FPL for available
installation territories.
APPLICATION:
For the purpose of lighting streets whether public or private; roadways, and common areas, other than individual residential locations.
This includes but is not limited to parkinglots, homeowners association common areas, or parks.
TYPE OF INSTALLATION:
FPL -owned fixtures normally willbe mounted on poles of FPL's existing distribution system and served from overhead wires. On
request. of the Customer, FPL will provide special poles or underground wires at the charges specified below. FPL, at its discretion,
may offer the customer the option of FPL -owned fixtures attached to poles owned by the customer.
SERVICE:
Service includes energy from dusk .each day until dawn the following day and. maintenance of FPL -owned
Lighting Systems. Maintenance includes replacement or repair. of any circuit component to assure the facilities are
operational- and safe:
LIMITATION OF SERVICE:
Stand-by'or resale service is not permitted hereunder.
CUSTOMER CONTRIBUTIONS:
A Contribution -in -Aid -of -Construction (CIAC) will be required for:
a) the differential cost between employing rapid construction techniques in trenching; backfilling and pole installation work
where. no obstructions exist, and the added cost to overcome obstructions such as sprinkler systems, paved surfaces (such as
sidewalks, curbs, gutters, and 'roadways), landscaping; sodding and other obstructions encountered along the 'Lighting System
installation route, including repair and replacement If the Customer elects to perform work such as trenching and restoration,
they will be reimbursed by.FPL with a credit (not toexceed the total CIAC cost) for the value of this work as determined by FPL;
b) the installation cost of any new overhead distribution facilities and/or the cost of alterations to existing distribution facilities.
which are required in order to serve the Lighting System less four (4)'times the additional annual non -fuel energy revenue
generated by the •installation or alteration of the Lighting System, .plus where underground facilities are installed, the
differential'installation cost between underground and overhead•distiibution facilities.
These costs shall be paid by the Customer prior to the initiation of any:construction work by FPL. The Customer shall also pay any
additional costs associated with design modifications' requested after the original estimate has been made.
(Continued on Sheet No. 8.736)
Issued by: "S-E.-RomrigTiffanv Cohen,. Director, Rates and Tariffs
Effective: 4awcl -7T 2014
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 9
FLORIDA POWER & LIGHT COMPANY
First Revised Sheet No. 8.736
Cancels Original Sheet No. 8.736
(Continued from Sheet No. 8.735)
REMOVAL OF FACILITIES:
If FPL owned Lighting facilities are removed either by Customer request or termination or breach of the agreement, the customer will pay
the fixture, pole, and conductor charges for the period remaining on the currently active term of service plus the. cost to remove the
facilities. These charges do not apply to street light conversions from FPL owned facilities covered under SL -1 to FPL owned LED
facilities under Ibis tariff. In all cases, should the Customerrequest termination of the agreement, such termination will require written
notice 90 days prior to the date of termination.
Conversion of FPL Owned Streetlights (SL -1 facilities) to LED:
For customers converting Street Lights as per FPL's SL -1 Street Lighting Tariff paying the LED Conversion Recovery charge, there will
be no charges for the fixtures being removed. Any other charges for relocation or replacement of FPL owned facilities would still apply.
CHANGE IN FIXTURE SIZE OR TYPE:
At the Customer's request; the Company will upgrade to a higher level of illumination when the changes are consistent with good
engineering practices. The customer will pay the original installed cost of the removed fixtures, less any salvage value and depreciation,
plus removal costs and will receive a credit for 4 years additional revenue generated by the larger fixtures. If changes are required to the
distribution system to support the larger lights, standard CIAC charges as described on sheet 8.735 will also apply. The Customer wiC , ray
the Company the net costs incurred in making other fixture changes. Customers converting HPSV fixtures to LED and paying the LED
Conversion Recovery Charge will not be charged for the fixtures being removed, as noted in the preceding paragraph. In all cases where
luminaires are replaced, the Customer will sign a new service agreement. Billing on the rate for the new luminaire or lamp size will begin
as of the next regular billing date. A luminaire may be relocated at the Customer's request upon payment by the Customer of the full cost of
removal and reinstallation.
ES for LED Fixtures":
" Catalog of available fixtures and the assigned billing tier for each can be viewed at www.FPL.com/partner/builders/lighting.html
(Continued on Sheet No. 8.737)
Issued by: c :cam , omigTiffanv Cohen, Director, Rates and Tariffs
Effective: March 707
4-0I
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" Catalog of available fixtures and the assigned billing tier for each can be viewed at www.FPL.com/partner/builders/lighting.html
(Continued on Sheet No. 8.737)
Issued by: c :cam , omigTiffanv Cohen, Director, Rates and Tariffs
Effective: March 707
4-0I
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 10
FLORIDA POWER & LIGHT COMPANY
SevenlhhEighth Revised Sheet No. 8.737
Cancels Si et#hSeventh Revised Sheet No. 8.737
(Continued from Sheet,No. 8.736)
Maintenance per Fixture (FPL Owned Fixture and Pole)
Maintenance per Fixture for FPL Fixtures on Customer Pole
LED Conversion Recovery
Notes:
The non -fuel energy charge. is 3.0410 per kWh.
Bills rendered based on "Total" charge, Unbundling of charges is not permitted.
Charges for other FPL -owned facilities:
Wood:pole used only for the street lighting-
system
Standard Concrete pole used only for the street lighting system
Round Fiberglass pole used only for,the street lighting system
Decorative Tall Fiberglass pole used only for the street lighting system
Decorative Concrete pole used only for the street lighting system
Underground conductors
$44-21.29
$-44-7-1.03
$4,0,31 87
$5:20
$7.11
$8.42
$17.76
$14.42
4.024 0 per foot
SPECIAL PROVISIONS:
Where the Coinpany.provides poles other than those listed above, the monthly charges, as applicable shallbe computed as follows:
Facilities Charge: 1.63% of the Company's average installed cost of the pole.
BILLING.
During the initial installation period:
Facilities in service for 15 days or less will not be billed;
Facilities in service for 16 days or more will be billed:for a full month
WILLFUL DAMAGE:
Upon the.second'occurrence of willful damage to any FPL -owned facilities, the Customer willbe responsible for the cost incurred for repair
or replacement. If the lighting fixture is damaged, based on prior written instructions from the Customer, FPL will:
a) If a commerciallyavailable and FPL approved device exists, install a protective shield. The Customer shall pay $280.00 for the
shield plus all associated costs. However, if the Customer chooses to have the shield installed before.the second occurrence, the
Customer shall only pay the cost of the shield; or
b) Replace with.a like unshielded fixture. For this, and each subsequent occurrence, the Customer shall pay the estimated costs of
the replacement fixture; or
c) Terminate service to the fixture. In this case, the lighting facilities will be removed from the field and from billing; the customer
will pay the` lightingfacilities charges for the remaining period of the currently active term of service plus the cost to remove the
facilities.
Option selection shall be made by the Customer in writing and apply to all fixtures which FPL has installed on the Customer's behalf on the
same account. Selection changes may be made by the Customer at any time and will become effective ninety (90) days after written notice is
received.
(Continued on Sheet No. 8.738)
Issued by: Tiffany Cohen, Director, Rates and Tariffs
Effective:
- ip
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 11
FLORIDA POWER&•LIGHT COMPANY
F:irstSecond Revised Sheet No. 8.738
Cancels OriginalFirst Revised Sheet No. 8.738
(Continued from Sheet No. 8.737)
OTHER CHARGES.
Conservation Charge See ;Sheet No. 8.030.1
Capacity. Payment Charge See Sheet No. '8.030.1
Environmental Charge See Sheet No. 8.030.1
Fuel Charge See Sheet No. 8.030.1
Storm Charge See Sheet No. 8.040
Franchise Fee See Sheet No. 8.031
Tax Clause See Sheet No. 8.032
SPECIAL :CONDITIONS:
Customers whose lights are turned off during sea turtle nesting season will receive a credit equal to the fuel
charges associated with the fixtures that are turned off
TERM OF •SERVICE:
Initial term of ten (10) years with automatic, successive five (5) year extensions unless terminated in •writing
by either FPL or the Customer at least ninety (90) days prior to the current term's expiration.. Term of service
begins upon execution of the LED Lighting Agreement.
RULES AND REGULATIONS:
Service under this schedule is subject to orders of :governmental: bodies having jurisdiction. and to the
currently effective "General, Rules and Regulations for Electric Service" on file with the Florida Public
Service Commission. Incase of conflict between any provision of this schedule and said "General Rules and
Regulations for Electric Service", the provision of this scheduleshall apply.
Issued by: "' 'I'iffanv Goheri, Director, RatesandTariffs.
Effective:r\eael. �iiher—,!,2017
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 12
& LIGHT
First Revised Sbeet:No. 9:140
CancelsOriginal Sheet .No.9.140
FPL Account Number:
FPL Work. Request Number:
LED LIGHTING.AGREEMENT
In accordance with the following terms and conditions, (hereinafter called the Customer), requests at this _ day of ,
, from FLORIDA POWER & LIGHT COMPANY (hereinafter called FPL), a corporation agonized and existing under the laws of. the State of
Florida, the following installation:or modification of lighting facilities at (general boundaries) located in
Florida.
(a) Installation and/or removal of FPL -owned fadlities described as follows:
Poles
Pole Type
Existing Pole Count
(A)
# Installed
(B)
# Removed
(C)
New Pole Count
(A+B-C)
Wood
Standard Concrete
Standard Fiberglass ,
Decorative Concrete
Decorative Fiberglass
Underground Conductor
Type
Existing Footage
(A)
Feet Installed
(B)
Feet Removed
(C)
New Footage
(A+B-C)
Under Pavement
N/Altl
Not Under Pavement
(1) All new .conductorinstalled is in .conduit and billed asNot Under Pavement
(Continued on Sheet No. 9.141)
Issued.by ' T
--.iffan Coheen Director; Rates and Tariffs
Effective: Maz,, , ch 7, 20117
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 13
FLORIDA POWER & LIGHT COMPANY
First Revised. Sheet :No. 9.141
Cancels Original Sheet No. 9.141
Fixtures (2)
Type
(HPSV,MV,LED)
Manufacturer
Watts
Lumens
Color Temperature (LED Only)
Style
Existing
Fixture
Count
(A)
Installed
(B)
Removed
(C)
New
Fixture Count
(A+B-C)
(1) Catalog of available fixtures and theassigned billing tier for each can be viewed at wwwifrA.com/partnedbuildersAighting.html
(Continue on Shed No. 9.142)
Issued by: -S .. RoetigTiffany.Cohen, Director, Rates and Tariffs
Effective: March 7, 2017
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 14
FLORIDA:POWER & LIGHT COMPANY
First Revised Sheet No. 9.142
Cancels OriginalSheet No. 9.142
(b)• Modification to existing facilities other than described' above (explain fully):
That, for and in consideration of the covenants set forth herein, the parties hereto covenant and agree as follows:.
FPL AGREES:
1. To install or modfy the lighting facilities desaibed and identified above (hereinafter called the Lighting System), fumish to the Customer
the electric energy necessary for the operation of the fighting System, and furnish such other services as are specified in this Agreement,
all in accordance.with the terms of FPL's currently effective lighting rate schedule on file at the Florida Public Service Commission (FPSC)
.Or any successive lighting rate schedule approved bythe FPSC.
THE CUSTOMER AGREES:
2. To paya,contribution in the amount of $ prior to FPL's initiating the requested installation or modification.
3. To purchase from FPL all of the electric energy used for the operation of the Lighting System.
4. To be responsible for paying, when due; all bills rendered by FPL pursuant to FPL'scurrently effective lighting rate schedule on file at
the FPSC or any successive lighting rate schedule approved by the FPSC, for facilities and service provided in accordance with this
agreement.
5. To provide access, final grading and, when requested, good and sufficient easements, suitable construction drawings showing the
location of existing and proposed structures, identification of all non -FPL underground facilities within or near pole or trench locations,
and appropriate plats necessary for planning:the design and completing the construction of FPL facilities associated with the Lighting
System.
6. To perform any clearing, compacting, removal of stumps or other obstructions that confict.with construction, and drainage of rights-of-way
or easements required by FPL to accommodate the lighting facilities.
ITIS MUTUALLY AGREED THAT:
7. Modifications to the facilities provided by FPL under this agreement, other than for maintenance, may only be made through the execution
of arvadditional lighting agreement delineating the modifications to be accomplished. Modification of FPL lighting facilities is defined as the
following:
a. the addition of lighting facilities:
b. the removal of lighting facilities; and
c. .the removal of lighting facilities and the replacement of such facilities with new facilities and/or additional facilities.
Modifications will be subject to the costs identified in FPL's currenttyeffedive lighting rate schedule on file at the FPSC, or any successive
schedule approved by the FPSC.
Lighting facilities will only be installed in locations that meet all applicable clear zone right-of-way setback requirements.
9. FPL will, at the request of the Customer, relocate the lighting faalities.covered by this agreement, if provided sufficient right-of-ways or
easements to do so•and.locations requested are consistent with clear zone right-of-way setback requirements. The Customershall be
responsible for the payment of all costs associated with any such.Customer- requested relocation of FPL lighting facilities. Payment shall
be made by the Customer in advance of any relocation.
(Continue on Sheet No. 9.143)
Issued by:S E R om ii J•ffan Cohen, Director, Rates .and:Tariffs
Effective: "'am.,<h 77, 20017
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 15
FLORIDA POWER & LIGHT
FIFA .Revised Sheet No. 9,143
Cancels: Original Sheet. No. 9.143.
10. FPL may, at any time, substitute for any luminaire installed hereunder another luminaire which shall be of at least equal illuminating
capacity and efficiency.
11. This Agreement shall be for a term of ten (10) years from the date of initiation of service, and, except as provided below, shall extend
thereafter for further successive periods of five (5) years from the expiration of the initial ten (10) year term or from the expiration of any
extension thereof. The date ofinitiation of service shall be defined as the date the first lights are energized and billing begins,. hot the date
of this Agreement. This Agreement shall be extended automatically beyond the initial the (10) year term or any extension thereof, unless
either party shall have given written notice to the other of its desire to terminate this Agreement. The written notice shall be by certified mail
and -shall be given not less.than ninety (90) days beforethe expiration of the. initial ten (10) year term, or any extension thereof.
12. In the event lighting facilities covered by this agreement are removed, either atthe request of the Customer or through termination or
breach of this Agreement, the Customer shall be responsible for paying to FPL an amount equal to the fixture, pole, and conductor charges
for the period remaining on the currently activeterm of service plus the cost toreinove the facilities.
13. Should the Customer fail to pay any bills due and rendered pursuant to this agreement or otherwise faitto perform the obligations contained
in this Agreement, said obligations being material and going to the essence of this Agreement, FPL may cease to supply electric energy or
service until the Customer has paid the bills due and or has fully cured such other breach cf this Agreement. Any failure of FPL to
exerdse its rights hereunder shall not bee waiver of its rights. It is understood, however, that such discontinuance of the supplying of
electricenergy or service shall not constitute a breach of this Agreement by FPL, nor shall it relieve the Customer of the obligation to
perform any of the terms and conditions of this; Agreement.
14. The obligation to furnish or purchase service shall be excused at any time that either party is prevented from complying with this Agreement
by strikes, lockouts, fires, riots, ads of God, the publicenemy, or by cause or causes not under the control of the party thus prevented•frem
compliance, and FPL shall not haeethe obligation to furnish service if it is prevented from complying with this Agreement by reason of any
partial, temporary or entire shut-downof servicewhich; in the sole opinion of. FPL, is reasonaby necessary for the purpose of repairing or
making more efficient all or any part of its generating or other electncal equipment.
15. This Agreement supersedes all previous Agreements or representations, either written, oral, or otherwise between the Customer and
FPL, with respect to the facilities referenced herein and constitutes the entire Agreement between the parties. This Agreement does not
createany rights or provide any remedies to third parties or create any additional duty, obligation or undertakings by FPL to third parties.
16. In the event of the sale of the real property upon which the facilities are installed, upon the written consent of FPL; this Agreement may be
assigned by the Customer to the Purchaser. Noassignment shall relieve the Customer from its obligations hereunder until such obligations,
have been assumed by:the assignee and agreed to by FPL.
17. This Agreement shall inure to the benefit of, and be binding upon the successors and assigns of the Customer and FPL.
18. The lighting facilities shall remain the property of FPL in perpetuity.
19. This Agreement is subject to FPL's Electric Tariff, including, but not limited to, the General Rules and Regulations for Electric Service and
the Rules of the FPSC, as they are now written, or as they may be hereafter revised, amended or supplemented. In the event of any conflict
between the terms of this Agreement and the provisions of the FPL Electric Tariff or the FPSC Rules, the provisions of the Electric Tariff
and FPSC Rules shall control,as they are now written; oras they may be hereafter revised, amended or supplemented.
(Continue on. SheetNo..9.144)
Issued by:c r -F -=r R 4 iffany Cohen, Director, Rates and Tariffs
Effective: Mat,c44.14914
ORDER NO. PSC -2020 -0085 -TRF -EI
DOCKET NO. 20190223 -EI
PAGE 16
FLORIDA POWER & LIGHT
First Revised Sheet. No. 9.144
Cancels Original Sheet No. 9.144
IN WITNESS WHEREOF, the parties hereby caused this Agreement to beexecuted in triplicate by their duy authorized representatives to
be effective as of the day and year first written above.
Charges and Terms Accepted:
FLORIDA POWER &.LIGHT COMPANY
Customer (Print or type name of Organization)
By: By:.
Signature (Authorized Representative) (Signature)
(Print or type name) (Print or type name)
Title:. Title:
Issued by: &R..R ,.,,^ ?�,Tiftaiiv Cohen, Director, Rates and Tariff's
Effective: Qareh-7-201
7t
INFORMATIONAL
INDIAN RIVER COUNTY
INTER -OFFICE MEMORANDUM
OFFICE OF MANAGEMENT AND BUDGET
TO: Members of the Board of County Commissioners
DATE: March 31, 2020
FROM: Kristin Daniels
Director, Office of Management & Budget
SUBJECT: UPDATE ON VIRGIN TRAINS EXPENSES
DESCRIPTION
Staff is providing an update to the Board of County Commissioners on actual expenses for Virgin
Trains. Please see the attached document for expenses incurred as of 3/31/20.
ATTACHED:
• Virgin Trains Expenses through 3/31/20 spreadsheet.
5
Virgin Trains Expenses
Indian River County
Board approved expenses of $186,921 prior to 3/24/15 authorization
3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 -16/17
in addition to prior authorization
10/2/2018 Board approved additional 592,500
11/20/2018 Board approved additional $1 million (Budget Amendment)
3/17/2018 County Attorney's Office received $200,000 from citizens (Budget Amendment
6
Acct#00110214-033110-15023
Legal Services
Date
Vendor
Amount
-
Nate
-- -- - ---- ------ - --- - -- -
3/25/2020
Bryan Cave LLP
$427.00
Fees for Legal Services February 2020
3/19/2020
MoloLamken LLP
5100,000.00
Fees for Legal Services February 2020
3/10/2020
Murphy & Walker
53,178.50
Fees for Legal Services February 2020
2/10/2020
Murphy & Walker
59,483.00
Fees for Legal Services January 2020
1/13/2020
Murphy & Walker
$7,917.00
Fees for Legal Services December 2019
12/11/2019
Murphy & Walker
$13,329.00
Fees for Legal Services November 2019
12/3/2019
Bryan Cave LLP
$697.50
Fees for Legal Services October 2019
11/12/2019
Murphy & Walker
516,222.00
Fees for Legal Services October 2019
'Subtotal Expenses FY 19/20
$151,254.00
1
9/30/2019
Murphy & Walker
519,290.00
Fees for Legal Services Aug & Sept 2019
9/30/2019
Bryan Cave LLP
$49,142.40
Fees for Legal Services September 2019
9/30/2019
Bryan Cave LLP
$7,161.12
Fees for Legal Services August 2019
9/18/2019
Bryan Cave LLP
$107,257.70
Fees for Legal Services July 2019
9/11/2019
Murphy & Walker
$18,912.00
Fees for Legal Services -Aug 2019
8/13/2019
Murphy & Walker
56,487.00
Fees for Legal Services June & July 2019
7/10/2019
Murphy & Walker
513,868.00
Fees for Legal Services June 2019
6/24/2019
Bryan Cave LLP
$1,244.00
Fees for Legal Services May 2019
6/12/2019
Murphy & Walker
$7,939.10
Fees for Legal Services May 2019
5/29/2019
Bryan Cave LLP
565,848.60
Fees for Legal Services April 2019
5/15/2019
Murphy & Walker
$2,656.50
Fees for Legal Services April 2019
5/14/2019
Bryan Cave LLP
575,490.34
Fees for Legal Services March 2019
4/4/2019
Murphy & Walker
58,042.00
Fees for Legal Services March 2019
3/26/2019
Bryan Cave LLP
559,154.08
Fees for Legal Services February 2019
3/18/2019
Murphy & Walker
515,988.70
Fees for Legal Service -February 2019
3/18/2019
Bryan Cave LLP
$3,577.26
Fees for Legal Servlce-January 2019
2/21/2019
Murphy & Walker
513,539.54
Fees for Legal Service -January 2019
2/5/2019
Bryan Cave LLP
- $9,938.49
Fees for Legal Service -December 2018
1/4/2019
Murphy & Walker
59,929.00
Fees for Legal Service -December 2018
12/27/2018
Bryan Cave LLP
526,535.95
Fees for Legal Service -November 2018
12/5/2018
McDermot,Will & Emery LLP
510,000.00
IRC Legislative Advocacy Matters -through 10/31/18
12/3/2018
Bryan Cave LLP
516,416.20
$548,417.98
Fees for Legal Service -October 2018
'
'Subtotal Expenses FY 18/19
9/30/2018
McDermot,Will & Emery LIP
510,565.97
IRC Legislative Advocacy Matters -through 9/30/18
9/30/2018
McDermot,Will & Emery LLP
510,000.00
IRC Legislative Advocacy Matters -through 8/31/18
9/30/2018
Bryan Cave LLP
572,352.66
Fees for Legal Service -Sept 2018
9/30/2018
Bryan Cave LLP
560,392.05
Fees for Legal Service -Aug 2018
9/10/2018
Bryan Cave LLP
5109,699.89
Fees for Legal Service -July 2018
8/24/2018
McDermot,Will & Emery LLP
510,000.00
IRC Legislative Advocacy Matters- 5/11-7/30/18
8/8/2018
Bryan Cave LLP
549,360.27
Fees for Legal Service -June 2018
7/18/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters- 4/18-4/20/18
7/17/2018
Bryan Cave LLP _
514,257.36
Fees for Legal Services -May 2018
7/2/2018
McDermot,Will & Emery LLP
510,012.00
IRC Legislative Advocacy Matters- 4/6-4/20/18
6/13/2018
Bryan Cave LLP
530,148.74
Fees for Legal Services -April 2018
5/29/2018
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters- 2/27-4/5/18
5/15/2018
Bryan Cave LLP
523,853.70
Fees for Legal Services -March 2018
5/7/2018
McDermot,Will & Emery LLP
510,000.00
IRC Legislative Advocacy Matters- 2/14-27/18
4/9/2018
Bryan Cave LLP
556,189.09
Fees for Legal Services -Feb 2018
4/9/2018
McDermot,Will & Emery LLP
510,000.00
IRC Legislative Advocacy Matters-Jan/Feb
3/14/2018
Bryan Cave LLP
$58,782.89
Fees for Legal Services -Jan 2018
3/7/2018
McDermot,Will & Emery LLP
510,000.00
IRC Legislative Advocacy Matters-Dec/Jan
2/20/2018
Bryan Cave LLP -
532,662.90
Fees for Legal Services -Dec 2017
2/2/2018
McDermot,Will & Emery LLP
510,000.00
IRC Legislative Advocacy Matters -Dec
1/17/2018
Bryan Cave LLP
56,358.50
Fees for Legal Services -Nov 2017
12/19/2017
McDermot,Will & Emery LLP
$10,089.56
IRC Legislative Advocacy Matters-Oct/Nov
12/19/2017
McDermot,Will & Emery LLP
$10,000.00
IRC Legislative Advocacy Matters -Sept
Subtotal Expenses FY 17/18
$634,725.58
i
9/30/2017
McDermot,Will & Emery LLP
$10,033.78
Fees for Legal Services -Aug & Sept
9/30/2017
McDermot,Will & Emery LLP -
$10,000.00
IRC Legislative Advocacy Matters
9/30/2017
Bryan Cave LLP
52,995.50
Fees for Legal Services -Sept 2017
9/30/2017
Bryan Cave LLP
$1,119.00
Fees for Legal Services -Aug 2017
9/27/2017
Bryan Cave LLP
513,195.60
Fees for Legal Services -July 2017
8/15/2017
Bryan Cave LLP
$5,893.00
Fees for Legal Services -June 2017
7/17/2017
Bryan Cave LLP
$20,729.17
Fees for Legal Services -May 2017 private activity bonds
7/17/2017
Bryan Cave LLP
51,551.00
Fees for Legal Services- May 2017
6/13/2017
Bryan Cave LLP
$823.50
Fees for Legal Services -April 2017
5/12/2017
Bryan Cave LLP
52,608.50
Fees for Legal Services -March 2017
5/12/2017
Bryan Cave LLP
$77.02
Fees for Legal Service -March 2017 private activity bonds
6
Date
Vendor
Amount
Note
4/10/2017
Bryan Cave LLP
53,385.90 -
Fees for Legal Services -Feb 2017
4/10/2017
Bryan Cave LLP _
5375.00
Fees for Legal Services -Feb 2017 private activity bonds
3/8/2017
- Bryan Cave LLP
$11,097.20
Fees for Legal Services- Jan 2017
3/8/2017
Bryan Cave LLP
$14,886.78
Fees for Legal Services -Jan 2017 private activity bonds
2/20/2017
Bryan Cave LLP
$342.50
Fees for Legal Services- Dec 2016
2/20/2017
Bryan Cave LLP
$53,720.93
Fees for Legal Services -Dec 2016 private activity bonds
1/24/2017
Shubin & Bass PAS
$4,795.00
Fees for Legal Services -Nov 2016
1/17/2017
Bryan Cave LLP
5534.50
Fees for Legal Services -Nov 2016
1/17/2017
Bryan Cave LLP
$15,931.78
Fees for Legal Services -Nov 2016 -private activity bonds
12/1/2016
Bryan Cave LLP -
51,722.50
Fees for Legal Services -Oct 2016
12/1/2016
Bryan Cave LLP
516,457.70
Fees for Legal Services -Oct 2016 -private activity bonds
12/1/2016
Shubin & Bass PAS _
$9,387.20
Fees for Legal Services -Oct 2016
Subtotal Expenses FY 16/17
5201,663.06
9/30/2016
Bryan Cave LLP
55,060.15
Fees for Legal Services -Sept 2016
9/30/2016
Bryan Cave LLP
546,369.62
Fees for Legal Services -Sept 2016 -private activity bonds
9/30/2016
Bryan Cave LLP
520,358.95
Fees for Legal Services -Aug 2016
9/30/2016
Bryan Cave LLP
58,496.08
Fees for Legal Services -Aug 2016 -private activity bonds
9/30/2016
Shubin & Bass PAS
528,277.00
Fees for Legal Services -Sept 2016
9/28/2016
Shubin & Bass PAS -
$22,949.40
Fees for Legal Services -Aug 2016 -
9/28/2016
Shubin & Bass PAS
515,581.00
Fees for Legal Services -July 2016
9/14/2016
Bryan Cave LLP
$14,149.70
Fees for Legal Services -July 2016
9/14/2016
Bryan Cave LLP
$3,457.13
Fees for Legal Services -July 2016- private activity bonds
8/16/2016
Bryan Cave LLP
$72,430.59
Fees for Legal Services -June 2016- private activity bonds
8/16/2016
Bryan Cave LLP
$1,754.00
Fees for Legal Services -June 2016
7/27/2016
Shubin & Bass PAS
517,550.50
Fees for Legal Services -June 2016
.7/19/2016
Bryan Cave LLP
$3,561.50
Fees for Legal Services -May 2016
7/19/2016
Bryan Cave LLP
$9,255.65
Fees for Legal Services -May 2016 -private activity bonds
6/21/2016
Shubin & Bass PAS
511,591.49
Fees for Legal Services -May 2016
6/14/2016
Bryan Cave LLP
527,804.30
Fees for Legal Services -April 2016
6/14/2016
Bryan Cave LLP
- 5386.10
Fees for Legal Services -April 2016 -private activity bonds
5/24/2016
Shubin & Bass PAS
529,983.35
Fees for Legal Services -April 2016
5/3/2016
Shubin & Bass PAS
521,968.25
Fees for Legal Services -March 2016
4/19/2016
Bryan Cave LLP
$19,845.75
Fees for Legal Services -March 2016
4/19/2016
Bryan Cave LLP
5128,696.58 .
Fees for Legal Services -March 2016 -private activity bonds
4/6/2016
Bryan Cave LLP
5112,572.86
Fees for Legal Services -Feb 2016 -private activity bonds
4/6/2016
Nabors & Giblin
$150.00
Fees for Legal Services -August 2015
3/30/2016
Shubin & Bass PAS
57,575.75
Fees for Legal Services -Feb 2016
3/16/2016
Bryan Cave LLP
531,795.61
Fees for Legal Service -Jan 2016 -private activity bonds
3/16/2016
Bryan Cave LLP
$22,207.65
Fees for Legal Services -Jan 2016
2/9/2016
Bryan Cave LLP
516,410.09
Fees for Legal Service -Dec 2015 private activity bonds
2/9/2016
Bryan Cave LLP
56,767.90
Fees for Legal Service -Dec 2015
1/20/2016
Bryan Cave LLP
$50,663.10
Fees for Legal Service -Nov 2015 private activity bonds
1/20/2016
Bryan Cave LLP
520,948.09
Fees for Legal Services Nov 2015
12/8/2015
Bryan Cave LLP
527,303.95
Fees for Legal Services Oct 2015
12/8/2015
Bryan Cave LLP
51,245.06
Fees for Legal Services -Oct 2015 private activity bonds
'Subtotal Expenses FY 15/16
5807,167.15
9/30/2015
Bryan Cave LLP
554,812.80
Fees for Legal Services Sept 2015
9/30/2015
Bryan Cave LLP
$7,113.36
Fees for Legal Services -Sept 2015 private activity bonds
9/30/2015
Bryan Cave LLP
$81,436.99
Fees for Legal Services -Aug 2015
9/30/2015
Bryan Cave LLP
555,354.02
Fees for Legal Services -Aug 2015 private activity bonds
8/28/2015
Bryan Cave LLP
$51,636.09
Fees for Legal Services -July 2015 private activity bonds
8/28/2015
Bryan Cave LLP
$6,307.05
Fees for Legal Services -July 2015
8/12/2015
Bryan Cave LLP
$50,710.86
Fees for Legal Services -lune 2015 private activity bonds
8/12/2015
Bryan Cave LLP
$37,687.25
Fees for Legal Services -June 2015
7/1/2015
Bryan Cave LLP
5178,503.50
Fees for Legal Services -May 2015 private activity bonds
7/1/2015
Bryan Cave LLP
537,048.25
Fees for Legal Services -May 2015
7/2/2015
Bryan Cave LLP
$177,071.70
Fees for Legal Services -April 2015
7/1/2015
Bryan Cave LLP
$28,871.78
Fees for Legal Services -April 2015 private activity bonds
6/18/2015
Nabors Giblin & Nickerson PA
-$250.00
Martin county paid 1/2
5/20/2015
Nabors Giblin & Nickerson PA
5500.00
Fees for Legal Services
05/12/15
Bryan Cave LLP
$28,877.05
Fees for Legal Services
05/12/15
Bryan Cave LLP
5145,105.00
Fees for Legal Services
04/20/15
Bryan Cave LLP -
$4,107.50
Fees for Legal Services
3/24/15
Nabors Giblin & Nickerson PA'
5617.49
IRC 1/3 Portion of Legal Fees
2/24/15
Nabors Giblin & Nickerson PA'
55,593.56
IRC 1/3 Portion of Legal Fees
12/22/14
Bryan Cave LLP
533,252.60
Fees for Legal Services.
12/10/14
Bryan Cave LLP
579,962.30
Fees for Legal Services
'Subtotal Expenses FY 14/15
51,064,319.15
9/30/14
Bryan Cave LLP
$26,975.60
Fees for Legal Services
9/30/14
Bryan Cave LLP
5638.70
Fees for Legal Services
9/17/14
Bryan Cave LLP
$937.50
Fees for Legal Services
ISubtotal Expenses FY 13/14
528,551.80
'Split between St.Lucie, Indian River, and Martin Counties
7
ATIZE
Lta-
Acct#00110214-033190-15023
Other Professional Services
Other Professional Services
Date Vendor
11/4/2019 Advanced Data Solutions
Amount
51,115.00
Note
Document Scanning
jsubtotal Expenses FY 19/20
51,115.00
4/24/2019
11/27/2018 Scripps
592.40
Legal Advertising
11/21/2018 Gail E. Flinn
5350.00
Transcription Services
jSubtotal Expenses FY 18/19
$442.40
Peter O'Bryan-FDFC Meeting -Orlando
9/30/2018 Copy Charges
$32.96
Copies
8/30/2018 Florida Dept of Transportation
$82.84
Public Records Request -balance
7/10/2018 Florida Dept of Transportation
$82.84
Public Records Request
!Subtotal Expenses FY 17/18
5198.64
Kate Cotner -US Dist Court Hearing -Washington DC -Hotel
4/28/2017 Martin County 50% reimbursement
-53,380.35
50% reimbursement
4/18/2017 Triad Railroad Consultants
56,760.69
Expert Witness
2/20/2017 Atkins North America,lnc.
51,607.00
Drainage Reports & calculations
1/24/2017 Triad Railroad Consultants
513,396.11
Kate Cotner -FL Dev Finance Corp Mtg-Orlando-hotel
12/1/2016 VB Court Reporters
$300.00
St Johns Admin Hearing
12/1/2016 Scripps
595.70
Legal Advertising
ISubtotaI Expenses FY 16/17
$18,779.15
5111.91
9/30/2016 GK Environmental
$5,580.00
. Dylan Reingold-FL Dev Finance Corp Mtg-Orlando
9/30/2016 Triad Railroad Consultants
$24,758.59
Review AAF 90% & plans
9/30/2016 Atkins North America,lnc.
$20,782.50
Drainage Reports & calculations
9/30/2016 Federal Express
58.18
5110.45
8/5/2016 GK Environmental
$2,040.00
Jason E. Brown -FL Dev Finance Corp Mtg- Orlando
7/12/2016 Dylan Reingold-travel to Wash DC
$928.37
AAF Hearing
6/1/2016 US Legal Support Inc.
5160.80
AAF Hearing Certified Transcriber
5/23/2016 Federal Express
56.10
Shipping
5/11/2016 GK Environmental
56,000.00
Prelim wetland determination
4/19/16 GK Environmental
51,875.00
Prelim wetland determination
1/26/2016 Federal Express
56.85
Shipping
1/25/2016 VB Court Reporting
5417.50
IRC vs Rogoff
'Subtotal Expenses FY 15/16
562,563.89
1
9/30/2015 Dylan Reingold
5412.00
Reimburse for case filing
9/16/2015 Federal Express
$3.92
Shipping
8/25/2015 Railroad Consultant Group
$36,053.97
Rail Safety Study
8/25/2015 Railroad Consultant Group
$435.00
Rail Safety Study
7/14/2015 Federal Express
56.31
Shipping
7/2/2015 William M Sampson
56,875.00
Rail Crossing Analysis
6/16/2015 Federal Express
57.84
Shipping
6/10/2015 Dylan Reingold-travel to Wash DC
5446.11
Preliminary Hearing
5/12/2015 Treasury of the United States
5570.00
Public Records
(Subtotal Expenses FY 14/15
$44,810.15
I -
Acct#00110111-034020-15023
All Travel
Travel
Date
Travel
Amount
Notes
4/24/2019
Dylan Reingold-FDFC Meeting on Brightline
$400.39
4/16/2019
Tim Zorc-FDFC Meeting -Orlando
$97.32
3/13/2019
Peter O'Bryan-FDFC Meeting -Orlando
5111.32
3/13/2019
Bob Solari-FDFC Meeting -Orlando
$92.32
12/12/2018
Kate Cotner -US Dist Court Hearing -Washington DC -expense
5156.89
12/4/2018
Kate Cotner -US Dist Court Hearing -Washington DC -Hotel
5174.90
12/4/2018
Kate Cotner -US Dist Court Hearing -Washington DC -Flight
5373.60
$1,406.74
5113.50
I
'Subtotal Expenses FY 18/19
9/30/2018
Dylan Reingold-FL Dev Finance Corp Mtg-Orlando-hotel
9/30/2018
Kate Cotner -FL Dev Finance Corp Mtg-Orlando-hotel
5113.50
9/30/2018
Tim Zorc- FL Dev Finance Corp Mtg-Orlando-hotel
$113.50
9/11/2018
Kate Cotner -FL Dev Finance Corp Mtg-Orlando
5111.91
9/11/2018
. Dylan Reingold-FL Dev Finance Corp Mtg-Orlando
5122.06
9/11/2018
Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando
591.52
9/4/2018
Tim Zorc- FL Dev Finance Corp Mtg-Orlando
5110.45
9/4/2018
Jason E. Brown -FL Dev Finance Corp Mtg- Orlando
591.52
5/8/2018
Dylan Reingold-Capital Hill All Aboard FL Mtg
5161.89
5/8/2018
Kate P. Cotner -Capital Hill All Aboard FL Mtg
$271.64
5/1/2018
The Liaison Capital Hill Hotel -Kate Cotner
$274.37
5/1/2018
American Airlines -Kate Cotner
5167.20
5/1/2018
Jet Blue -Dylan Reingold
$128.20
5/1/2018
The !Jason Capitol Hill Hotel -Dylan Reingold
$548.74
Isubtotal Expenses FY 17/18
$2,420.00
8
Date
Vendor
Amount
Note
9/30/2017
Delta Air
5191.80
Work Order 10 EIS
9/30/2017
American Airlines
5193.20
Work Order 13 Noise Monitoring
9/30/2017
Jet Blue
$168.20
Work Order 10 EIS
9/30/2017
Jet Blue
$25.00
Work Order 10 EIS -
9/30/2017
Bob Solari -travel to Washington DC
$869.98
with OMB,Senator & Congressman & FDOT
Acct#00110214-034020-15023
All Travel
9/30/2017
Kate Cotner -travel to Washington DC
$768.02
Work Order 13 Noise Monitoring
9/30/2017
Dylan Reingold-travel to Washington DC
$753.49
Work Order 10 EIS
6/28/2017
Kate Cotner -Tag Meeting
560.07
mileage to Cocoa
8/08/14
Subtotal Expenses FY 16/17
53,029.76
Work Order 10 EIS
4/20/2016
Dylan Reingold
5106.26
Hearing
4/6/2016
Aloft Hotel
5109.00
MHG Tallahassee AL P -Dylan Reingold
12/16/2015
Kimberly Graham
5901.76
Fed Railway Assoc. Mtg-Washington DC
12/2/2015
Kate Cotner -FAC Legislative Conference
$19.44
"Subtotal Expenses FY 15/16
51,136.46
9/8/2015
Doubletree Orlando
5271.36
Orlando -Travel -FI. Dev. Finance Corp
8/26/2015
Dylan Reingold
$75.26
8/26/2015
Kate Cotner
-55.36
Orlando -Travel -FL Dev. Finance Corp
Subtotal Expenses FY 14/15
5341.26
I
Acct#11124319-033190
Other Professional Services
Date
Vendor
Amount
Notes
7/02/15
CDM Smith Inc
523,454.00
Work Order 10 EIS
1/02/15
CDM Smith Inc
$6,973.40
Work Order 13 Noise Monitoring
1/02/15
CDM Smith Inc
$2,122.50
Work Order 10 EIS
11/26/14
CDM Smith Inc
$5,605.00
Work Order 10 EIS -
11/21/14
CDM Smith Inc
56,585.80
Work Order 13 Noise Monitoring
(Subtotal Expenses FY 14/15
$44,740.70
9/30/14
CDM Smith Inc
51,937.00
Work Order 13 Noise Monitoring
9/30/14
CDM Smith Inc
58,077.00
Work Order 10 EIS
8/29/14
CDM Smith Inc
54,135.00
Work Order 10 EIS
8/08/14
CDM Smith Inc
$3,125.00
Work Order 10 EIS
`Subtotal Expenses FY 13/14
517,274.00
Total Expenses 19/20
Total Expenses 18/19
Total Expenses 17/18
Total Expenses 16/17
Total Expenses 15/16
Total Expenses 14/15
Total Expenses 13/14
5152,369.00
5550,267.12
5637,344.22
$223,471.97
5870,867.50
$1,154,211.26
$45,825.80
Total expenses processed as of 3/31/2020
$3,634,356.87
Total Board authorized budget for FY 19/20•
Total Board authorized budget for FY 18/19
Total Board authorized budget for FY 17/18
Total Board authorized budget for FY 16/17
Total Board authorized budget for FY 15/16
Total Board authorized budget for FY 14/15
Total Board authorized budget for FY 13/14
5697,432.88
5550,267.12
$637,344.22
$223,471.97
$870,867.50
51,154,211.26
$45,825.80
Total budgeted 13/14-19/20 -
$4,179,420.75
•Includes 5200,000 donation from citizens
Remaining Balance
$545,063.88
9
u
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: March 12, 2020
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
March 6, 2020 to March 12, 2020
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of March 6, 2020 to March 12, 2020.
10
TRANS NBR
393039
393040
393041
393042
393043
393044
393045
393046
393047
393048
393049
393050
393051
393052
393053
393054
393055
393056
393057
393058
393059
393060
393061
393062
393063
393064
393065
393066
393067
393068
393069
393070
393071
393072
393073
393074
393075
393076
393077
393078
393079
393080
393081
393082
393083
393084
393085
393086
393087
393088
393089
393090
393091
393092
393093
393094
393095
393096
DATE
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
CHECKS WRITTEN
VENDOR
CITY OF VERO BEACH
FLORIDA POWER AND LIGHT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
NORTH CAROLINA CHILD SUPPORT
ECMC
AMERITAS
TOTAL ADMINISTRATIVE SERVICES CORP
TOTAL ADMINISTRATIVE SERVICES CORP
COMMONWEALTH OF MASSACHUSETTS
COAST PROFESSIONAL INC
NATIONAL RECOVERIES INC
ACSI
KURT STEFFEN
DOUBLETREE HOTEL
FLORIDA FLOODPLAIN MANAGERS ASSOC
FLORIDA FLOODPLAIN MANAGERS ASSOC
PETER OBRYAN
MARK EVERHART
BRIAN HORNE
PAIGE LESTER
ANDREW MICHAEL
RACE TO SAFETY TRAINING LLC
SHEILA O'SULLIVAN
SUZANNE BOYLL
BRIAN SULLIVAN
RICHARD BRUCE
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
AMOUNT
2,271.26
453.85
299.36
303.42
169.30
105.69
303.35
30,416.80
2,152.50
833.56
154.00
527.65
179.73
201.57
30.00
254.00
350.00
350.00
15.53
139.00
139.00
82.64
11.80
350.00
101.79
49.00
828.56
15.53
6.57
38.30
93.12
44.37
40.72
10.55
4.05
48.68
81.18
36.48
35.82
12.65
44.43
60.96
25.45
82.80
69.03
103.47
3.69
45.98
36.17
332.36
100.00
2.53
9.72
44.20
43.98
96.14
58.61
36.73
11
TRANS NBR DATE VENDOR AMOUNT
393097 03/12/2020 UTIL REFUNDS 32.75
393098 03/12/2020 UTIL REFUNDS 33.41
393099 03/12/2020 UTIL REFUNDS 9.94
393100 03/12/2020 UTIL REFUNDS 7.04
393101 03/12/2020 UTIL REFUNDS 51.04
393102 03/12/2020 UTIL REFUNDS 92.30
393103 03/12/2020 UTIL REFUNDS 45.43
393104 03/12/2020 UTIL REFUNDS 277.82
393105 03/12/2020 UTIL REFUNDS 20.24
393106 03/12/2020 UTIL REFUNDS 29.64
393107 03/12/2020 UTIL REFUNDS 26.30
393108 03/12/2020 UTIL REFUNDS 6,965.31
393109 03/12/2020 UTIL REFUNDS 28.89
393110 03/12/2020 UTIL REFUNDS 49.50
393111 03/12/2020 UTIL REFUNDS 19.25
393112 03/12/2020 UTIL REFUNDS 15.64
393113 03/12/2020 UTIL REFUNDS 73.27
393114 03/12/2020 UTIL REFUNDS 38.61
393115 03/12/2020 UTIL REFUNDS 50.35
393116 03/12/2020 UTIL REFUNDS 77.42
393117 03/12/2020 UTIL REFUNDS 21.11
393118 03/12/2020 UTIL REFUNDS 28.66
393119 03/12/2020 UTIL REFUNDS 53.86
393120 03/12/2020 UTIL REFUNDS 85.37
393121 03/12/2020 UTIL REFUNDS 38.76
393122 03/12/2020 UTIL REFUNDS 9.96
393123 03/12/2020 UTIL REFUNDS 197.67
393124 03/12/2020 UTIL REFUNDS 67.98
393125 03/12/2020 UTIL REFUNDS 58.76
393126 03/12/2020 UTIL REFUNDS 16.46
393127 03/12/2020 UTIL REFUNDS 38.28
393128 03/12/2020 UTIL REFUNDS 72.59
393129 03/12/2020 UTIL REFUNDS 38.22
393130 03/12/2020 UTIL REFUNDS 174.19
393131 03/12/2020 UTIL REFUNDS 83.99
393132 03/12/2020 UTIL REFUNDS 68.77
393133 03/12/2020 UTIL REFUNDS 81.62
393134 03/12/2020 UTIL REFUNDS 76.88
393135 03/12/2020 UTIL REFUNDS 50.52
393136 03/12/2020 UTIL REFUNDS 56.76
393137 03/12/2020 UTIL REFUNDS 325.05
393138 03/12/2020 UTIL REFUNDS 35.13
393139 03/12/2020 UTIL REFUNDS 34.89
393140 03/12/2020 UTIL REFUNDS 78.65
393141 03/12/2020 UTIL REFUNDS 65.35
393142 03/12/2020 UTIL REFUNDS 81.18
393143 03/12/2020 UTIL REFUNDS 40.55
393144 03/12/2020 UTIL REFUNDS 23.53
393145 03/12/2020 UTIL REFUNDS 2.57
393146 03/12/2020 UTIL REFUNDS 8.45
393147 03/12/2020 UTIL REFUNDS 77.27
393148 03/12/2020 UTIL REFUNDS 29.97
393149 03/12/2020 UTIL REFUNDS 14.06
393150 03/12/2020 UTIL REFUNDS 42.30
393151 03/12/2020 UTIL REFUNDS 50.00
393152 03/12/2020 UTIL REFUNDS 118.98
393153 03/12/2020 UTIL REFUNDS 20.89
393154 03/12/2020 UTIL REFUNDS 32.47
393155 03/12/2020 UTIL REFUNDS 32.16
393156 03/12/2020 UTIL REFUNDS 16.16
12
TRANS NBR
393157
393158
393159
393160
393161
393162
393163
393164
393165
393166
393167
393168
393169
393170
393171
393172
393173
393174
393175
393176
393177
393178
393179
393180
393181
393182
393183
393184
393185
393186
393187
393188
393189
393190
393191
393192
393193
393194
393195
393196
393197
393198
393199
393200
393201
393202
393203
393204
393205
393206
393207
393208
393209
393210
393211
393212
393213
393214
393215
393216
DATE
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
VENDOR
SSES INC
RANGER CONSTRUCTION IND INC
FISHER SCIENTIFIC COMPANY LLC
VERO CHEMICAL DISTRIBUTORS INC
RICOH USA INC
DELTA SUPPLY CO
GRAINGER
KELLY TRACTOR CO
GRAYBAR ELECTRIC
GAYLORD BROTHERS INC
CLIFF BERRY INC
MASTELLER MOLER & TAYLOR INC
PETES CONCRETE
TIRESOLES OF BROWARD INC
AMERICAN WATER CHEMICALS INC
BLAKESLEE SERVICES INC
BAKER & TAYLOR INC
BARNEYS PUMP INC
MIDWEST TAPE LLC
MWI CORP
HUDSON PUMP & EQUIPMENT
K & M ELECTRIC SUPPLY
CENGAGE LEARNING INC
PALM TRUCK CENTERS INC
GO COASTAL INC
SOFTWARE HARDWARE INTEGRATION
ENNIS-FLINT INC
CLERK OF CIRCUIT COURT
CLERK OF CIRCUIT COURT
INDIAN RIVER ALL FAB INC
JANITORIAL DEPOT OF AMERICA INC
TREASURE COAST HOMELESS SERVICES
PUBLIX SUPERMARKETS
WAL MART STORES EAST LP
MELVIN EVERETT
LITTER GITTER INC
SUBSTANCE AWARENESS COUNCIL OF IRC INC
FLORIDA POWER AND LIGHT
FLORIDA POWER AND LIGHT
INDIAN RIVER COUNTY TAX COLLECTOR
STRUNK FUNERAL HOMES & CREMATORY
SHERILEE D PARSELL
IRC HEALTHY START COALITION INC
NOTARY PUBLIC UNDERWRITERS INC
L WALTON ELECTRIC INC
ALAN C KAUFFMANN
JOHN BROWN & SONS INC
WESTSIDE REPROGRAPHICS OF VERO BEACH INC
NABORS GIBLIN & NICKERSON PA
R H MOORE & ASSOCIATES INC
SHRIEVE CHEMICAL CO
THE AVANTI COMPANY INC
RUSSELL PAYNE INC
CELICO PARTNERSHIP
JOSEPH W VASQUEZ
BIG BROTHERS AND BIG SISTERS
FASTENAL COMPANY
OTC DIRECT INC
SOUTHERN JANITOR SUPPLY INC
GLOVER OIL COMPANY INC
AMOUNT
84.00
429.55
3,224.25
381.90
135.44
308.54
137.96
5,520.45
1,204.92
569.61
832.75
4,500.00
1,150.00
204.90
24,808.60
66.30
1,489.05
637.50
1,550.47
190.00
26,850.00
37.83
1,516.61
2,554.29
304.20
420.08
834.05
371.28
1,224.55
1,468.30
73.99
702.05
31.54
38.47
5,300.00
83.70
190.00
29,333.47
2,777.41
374.46
425.00
390.32
4,166.66
110.00
110.00
300.00
40,125.00
260.00
370.50
180.00
8,213.88
1,066.02
607.96
1,299.80
75.00
6,304.38
33.38
49.58
1,475.47
49,441.06
13
TRANS NBR
393217
393218
393219
393220
393221
393222
393223
393224
393225
393226
393227
393228
393229
393230
393231
393232
393233
393234
393235
393236
393237
393238
393239
393240
393241
393242
393243
393244
393245
393246
393247
393248
393249
393250
393251
393252
393253
393254
393255
393256
393257
393258
393259
393260
393261
393262
393263
393264
393265
393266
393267
393268
393269
393270
393271
393272
393273
393274
393275
393276
DATE
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
VENDOR AMOUNT
LARRY STEPHENS 50.00
ARDAMAN & ASSOCIATES INC 167.50
PAK MAIL 68.85
JOHNNY B SMITH 250.00
EARLY LEARNING COALITION OF INDIAN RIVER 5,216.09
DANE MACDONALD 50.00
CHARLES A WALKER 125.00
CEMEX INC 513.00
REDLANDS CHRISTIAN MIGRANT ASSOC 2,749.36
ROBERT K LEMLEY 180.00
KATHLEEN P DOUGHERTY 30.00
KWACKS INC 16,309.08
WILDLIFE FOUNDATION OF FLORIDA 217.00
ATLANTIC COASTAL LAND TITLE CO LLC 300.00
CITY DIRECTORIES 455.00
MURPHY & WALKER P L 3,178.50
FLORIDA ARMATURE WORKS INC 15,543.50
PICTOMETRY INTERNATIONAL CORPORATION 124,585.00
FLORIDA COAST EQUIPMENT INC 73.47
OVERDRIVE INC 2,438.35
ALLDATA LLC 1,500.00
KEITH GROCHOLL 125.00
VERO BEACH PARTNERSHIP 800.00
WILD TURKEY ESTATES OF VERO LLC 6,748.05
REPROGRAPHIC SOLUTIONS INC 3.60
ALEX MIKLO 125.00
BURNETT LIME CO INC 12,668.60
CARMEN LEWIS 373.00
TRINOVA -FLORIDA INC 2,248.06
THE LAW OFFICES OF 1,181.00
MASCHMEYER CONCRETE COMPANY OF FLORIDA 813.00
EMA INC 6,273.61
COBRA GOLF INCORPORATED 952.57
CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA 850.00
SYLIVIA MILLER 447.00
YOURMEMBERSHIP.COM 449.00
JENNIFER E PROPER 35.00
CATHEDRAL CORPORATION 1,843.18
GERELCO TRAFFIC CONTROLS INC 23,475.14
A GREAT FENCE LLC 1,490.00
UNIFIRST CORPORATION 2,538.33
CDA SOLUTIONS INC 75.00
SOLAR SOLUTIONS WINDOW TINTING INC 90.00
ADVANCE STORES COMPANY INCORPORATED 135.59
RUSSELL L OWEN III 175.00
WEST FLORIDA MAINTENANCE INC 10,500.00
AC VETERINARY SPECIALTY SERVICES 382.86
DEBBIE CARSON 100.00
MATHESON TRI -GAS INC 8,130.51
ROBERT 0 RICHARDSON III 200.00
AQSEPTENCE GROUP INC 79.37
COLE AUTO SUPPLY INC 3,534.71
KONICA MINOLTA BUSINESS SOLUTIONS 45.12
BETH NOLAN 120.00
FLORIDA BULB & BALLAST INC 5,889.80
RELX INC 400.00
NESTLE WATERS NORTH AMERICA 135.96
ENVIRONMENTAL OPERATING SOLUTION INC 8,139.25
CALVIN GIORDANO & ASSOCIATES INC 26,243.75
CORE & MAIN LP 118,148.43
14
TRANS NBR
393277
393278
393279
393280
393281
393282
393283
393284
393285
393286
393287
393288
393289
393290
393291
393292
393293
393294
393295
393296
393297
393298
393299
393300
393301
393302
393303
393304
393305
393306
393307
393308
393309
393310
393311
393312
393313
393314
393315
393316
393317
393318
393319
393320
393321
393322
393323
393324
393325
393326
393327
393328
393329
393330
393331
393332
393333
393334
393335
393336
DATE
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
VENDOR
JOHN WALCOTT
BROWNELLS INC
WOERNER AGRIBUSINESS LLC
BOTTOMS UP BEVERAGE OF FLORIDA LLC
TYKES & TEENS INC
TETRA TECH INC
EMPIRE PIPE ORLANDO LLC
VIKING LANDSCAPING LLC
RAMONA MURPHY
AMAZON CAPITAL SERVICES INC
VERONIQUE ORY STURIALE
PIRATE PEST CONTROL LLC
AMERIGAS PROPANE LP
GRBK GHO HOMES LLC
JOHN J DRISCOLL
DAVID MIKE
BENEFIT EXPRESS SERVICES LLC
JAMES ROMANEK
DEANGELO BROTHERS LLC
LIBERTY TIRE RECYCLING LLC
DERECK R PRINCE
MULLINAX FORD OF VERO BEACH
JUDITH A BURLEY
JOSEPH F BREAULT
TAMIFEATHERSTON
LINDSEY GARDENS
GATEWAY SERVICES USA LLC
CORNELIA H LAHEY
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
DESK SPINCO INC
PIERCE BENDER
XGD SYSTEMS LLC
INVASIVE PLANT ERADICATORS LLC
PGL TRUCKING INC
SUNBELT HYDRAULIC & EQUIPMENT INC
WITT O'BRIENS LLC
BLUE GOOSE CONSTRUCTION LLC
STAPLES INC
LOWES COMPANIES INC
PEOPLEREADY INC
SMI TRADING LLC
GOOD SPORTSMAN MARKETING LLC
CHRIS ZAVESKY
GARBER FORD INC
DEX IMAGING LLC
SPARKFUN ELECTRONICS INC
STREAM RECYCLING SOLUTIONS LLC
WILLIAM S BARNES JR
ROBERT A HUDSON
KEVIN LEDFORD
ROBERT FRAME
TOUCH OF MAGIC EVENTS LLC
LISA BUSH
TWO DIRECTIONS CATTLE & TRACTOR SERVICE LLC
KIM STANELY
LEWIS GILES
ASSOCIATED CONSULTING PROFESSIONALS INC
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
AMOUNT
210.00
11,459.40
247.50
700.00
3,125.00
1,274.81
20,010.00
7,500.00
43.00
1,848.59
30.00
178.00
975.88
83,226.78
275.00
125.00
5,960.50
50.00
1,431.00
2,784.44
230.00
2,583.84
67.50
25.00
50.00
425.00
170.00
1,126.00
667.70
155.61
50.00
8,911.69
751.91
12,038.72
2,140.74
2,325.00
30,785.76
13.73
1,436.57
13,974.40
28.74
3,913.10
200.00
30,937.50
125.78
133.85
3,956.35
25.00
150.00
82.87
162.14
500.00
45.00
500.00
200.00
427.41
1,150.00
27.32
42.92
19.98
15
TRANS NBR
393337
393338
393339
393340
393341
393342
393343
393344
393345
393346
393347
393348
393349
393350
393351
393352
393353
393354
393355
393356
393357
393358
393359
393360
393361
393362
393363
393364
393365
393366
393367
393368
393369
393370
393371
393372
393373
393374
393375
393376
393377
393378
393379
393380
393381
393382
Grand Total:
DATE
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
VENDOR
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
AMOUNT
86.10
7.39
28.69
92.25
65.06
100.00
80.86
108.37
23.49
87.64
91.70
16.68
60.76
444.59
72.21
34.95
70.00
36.81
31.88.
21.42
63.76
41.92
56.68
33.69
78.98
92.58
34.35
43.59
67.20
91.34
78.61
46.63
30.64
7.95
40.11
16.95
138.50
41.49
28.76
78.65
45.03
93.32
47.84
15.62
44.13
9.93
974,953.60
16
RENTAL ASSISTANCE CHECKS WRITTEN
TRANS NBR DATE
900393 03/12/2020
900394 03/12/2020
900395 03/12/2020
900396 03/12/2020
Grand Total:
VENDOR
ST FRANCIS MANOR OF VERO BEACH
INDIAN RIVER RDA LP
CANON FINANCIAL SERVICES INC
STAPLES INC
AMOUNT
456.00
495.00
234.35
39.95
1,225.30
17
TRANS. NBR
1016326
1016327
1016328
1016329
1016330
1016331
1016332
1016333
1016334
1016335
1016336
1016337
1016338
1016339
1016340
1016341
1016342
1016343
1016344
1016345
1016346
1016347
1016348
1016349
Grand Total:
ELECTRONIC PAYMENT - VISA CARD
DATE
03/11/2020
03/11/2020
03/11/2020
03/11/2020
03/11/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
VENDOR AMOUNT
AT&T CORP 867.30
COMCAST 500.97
POLYDYNE INC 2,576.00
WASTE MANAGEMENT INC OF FLORIDA 18,254.47
OFFICE DEPOT INC 2,529.39
ALLIED UNIVERSAL CORP 5,130.40
IRRIGATION CONSULTANTS UNLIMITED INC 487.61
THE EXPEDITER 299.03
GROVE WELDERS INC 69.42
SOUTHERN COMPUTER WAREHOUSE INC 7,416.63
WIGINTON CORPORATION 2,361.00
TOTAL TRUCK PARTS INC 700.39
HD SUPPLY FACILITIES MAINTENANCE LTD 517.15
MIDWEST MOTOR SUPPLY CO 189.02
RECHTIEN INTERNATIONAL TRUCKS 256.56
HARCROS CHEMICALS, INC. 3,761.24
METRO FIRE PROTECTION SERVICES INC 821.70
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 603.11
SIMS CRANE & EQUIPMENT CO 556.40
ENVIRONMENTAL CONSERVATION LABORATORIES INC11,095.00
HYDRA SERVICE (S) INC
WRIGHT FASTENER COMPANY LLC
NEXAIR LLC
PACE ANALYTICAL SERVICES LLC
1,516.00
370.00
27.82
1,145.75
62,052.36
18
TRANS NBR
7494
7495
7496
7497
7498
7499
7500
7501
7502
7503
7504
7505
7506
7507
7508
7509
7510
7511
7512
7513
7514
7515
Grand Total:
ELECTRONIC PAYMENTS - WIRE & ACH
DATE
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/06/2020
03/09/2020
03/09/2020
03/09/2020
03/09/2020
03/09/2020
03/09/2020
03/10/2020
03/11/2020
03/11/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
03/12/2020
VENDOR AMOUNT
KIMLEY HORN & ASSOC INC 46,421.15
IRC FIRE FIGHTERS ASSOC 9,548.56
FL SDU 6,084.08
VERO HERITAGE INC 3,450.00
ATLANTIC COASTAL LAND TITLE CO LLC 177,629.50
NATIONWIDE SOLUTIONS RETIREMENT INC 59,902.69
NATIONWIDE SOLUTIONS RETIREMENT INC 6,671.19
TOTAL ADMINISTRATIVE SERVICES CORP 12,876.51
CDM SMITH INC 39,890.02
RUSSELL PAYNE INC 64,209.09
IRS -PAYROLL TAXES 446,960.43
HIGHMARK STOP LOSS 68,335.30
NATIONAL METERING SERVICES INC 91,963.71
RIO BAK CORPORATION 2,295,227.30
SENIOR RESOURCE ASSOCIATION 291,807.84
ATLANTIC COASTAL LAND TITLE CO LLC 134,635.00
RX BENEFITS INC 2,164.64
BLUE CROSS & BLUE SHIELD OF FLORIDA INC 11,639.00
MUTUAL OF OMAHA 2,411.50
IRS -PAYROLL TAXES 13,766.78
CHARD SNYDER & ASSOCIATES INC 92.00
ATLANTIC COASTAL LAND TITLE CO LLC 91.90
3,785,778.19
19
?,g
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: March 19, 2020
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
March 13, 2020 to March 19, 2020
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of March 13, 2020 to March 19, 2020.
20
TRANS NBR
393383
393384
393385
393386
393387
393388
393389
393390
393391
393392
393393
393394
393395
393396
393397
393398
393399
393400
393401
393402
393403
393404
393405
393406
393407
393408
393409
393410
393411
393412
393413
393414
393415
393416
393417
393418
393419
393420
393421
393422
393423
393424
393425
393426
393427
393428
393429
393430
393431
393432
393433
393434
393435
393436
393437
393438
393439
393440
DATE
03/13/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
CHECKS WRITTEN
VENDOR AMOUNT
BLUE CROSS & BLUE SHIELD OF FLORIDA INC 12,601.15
CITY OF VERO BEACH 10,520.71
FLORIDA WATER & POLLUTION CONTROL 115.00
FLORIDA WATER & POLLUTION CONTROL 305.00
FLORIDA LIBRARY ASSOCIATION 189.00
DOUBLETREE HOTEL 435.00
STEPHEN GREER 1,303.00
JOHN MARLATT 12.02
JENNIFER HYDE 662.21
JAMES PATTERSON 14.24
DARREL HUBER 14.24
MATT BROWER 18.25
UTIL REFUNDS 40.42
UTIL REFUNDS 71.93
UTIL REFUNDS 77.33
UTIL REFUNDS 380.96
UTIL REFUNDS 26.26
UTIL REFUNDS 66.04
UTIL REFUNDS 41.22
UTIL REFUNDS 328.96
UTIL REFUNDS 58.42
UTIL REFUNDS 93.98
UTIL REFUNDS 10.31
UTIL REFUNDS 75.72
UTIL REFUNDS 75.91
UTIL REFUNDS 6.42
UTIL REFUNDS 7.90
UTIL REFUNDS 166.35
UTIL REFUNDS 20.71
UTIL REFUNDS 54.14
UTIL REFUNDS 80.44
UTIL REFUNDS 45.51
UTIL REFUNDS 45.50
UTIL REFUNDS 27.94
UTIL REFUNDS 88.82
UTIL REFUNDS 34.73
UTIL REFUNDS 15.22
UTIL REFUNDS 209.55
UTIL REFUNDS 83.86
UTIL REFUNDS 23.67
UTIL REFUNDS 88.84
UTIL REFUNDS 23.43
UTIL REFUNDS 66.94
UTIL REFUNDS 102.13
UTIL REFUNDS 50.39
UTIL REFUNDS 61.11
UTIL REFUNDS 46.47
UTIL REFUNDS 3.85
UTIL REFUNDS 111.49
UTIL REFUNDS 161.23
UTIL REFUNDS 65.77
UTIL REFUNDS 69.93
UTIL REFUNDS 6.76
UTIL REFUNDS 63.26
UTIL REFUNDS 75.49
UTIL REFUNDS 78.49
UTIL REFUNDS 44.58
UTIL REFUNDS 9.59
21
TRANS NBR
393441
393442
393443
393444
393445
393446
393447
393448
393449
393450
393451
393452
393453
393454
393455
393456
393457
393458
393459
393460
393461
393462
393463
393464
393465
393466
393467
393468
393469
393470
393471
393472
393473
393474
393475
393476
393477
393478
393479
393480
393481
393482
393483
393484
393485
393486
393487
393488
393489
393490
393491
393492
393493
393494
393495
393496
393497
393498
393499
393500
DATE
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
VENDOR .
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
PORT CONSOLIDATED INC
STURGIS LUMBER & PLYWOOD CO
FIRE EQUIPMENT SVC OF ST LUCIE INC
COMMUNICATIONS INTERNATIONAL
TEN -8 FIRE EQUIPMENT INC
RANGER CONSTRUCTION IND INC
FISHER SCIENTIFIC COMPANY LLC
VERO CHEMICAL DISTRIBUTORS INC
PALMDALE OIL COMPANY INC
RICOH USA INC
HENRY SCHEIN INC
SAFETY PRODUCTS INC
AT&T WIRELESS
E -Z BREW COFFEE & BOTTLE WATER SVC
GRAINGER
GENES AUTO GLASS INC
SAFETY KLEEN SYSTEMS INC
GRAYBAR ELECTRIC
WILD LAND ENTERPRISES INC
HACH CO
ALLIED ELECTRONICS INC
NATIONAL FIRE PROTECTION ASSOC
BOUND TREE MEDICAL LLC
DIVE RESCUE INC
EXPRESS REEL GRINDING INC
TIRESOLES OF BROWARD INC
CITY ELECTRIC SUPPLY COMPANY
CARTER ASSOCIATES INC
CHILDCARE RESOURCES OF IRC INC
AMOUNT
119.02
43.49
64.55
46.06
75.13
66.56
41.07
59.71
15.76
61.08
74.84
118.06
88.54
39.79
44.12
60.74
42.42
46.57
52.97
216.69
87.03
32.27
77.25
90.44
59.14
78.69
50.13
75.96
32.98
84.51
6.12
7,262.06
152.08
529.00
1,236.07
13,867.98
1,776.10
1,248.38
603.15
295.63
22.33
1,977.24
2,574.74
1,088.56
272.90
502.92
290.00
335.39
870.43
130.00
2,319.17
1,210.10
1,525.50
7,726.04
20,808.24
4,600.00
6,284.04
189.40
4,080.00
1,841.95
22
TRANS NBR
393501
393502
393503
393504
393505
393506
393507
393508
393509
393510
393511
393512
393513
393514
393515
393516
393517
393518
393519
393520
393521
393522
393523
393524
393525
393526
393527
393528
393529
393530
393531
393532
393533
393534
393535
393536
393537
393538
393539
393540
393541
393542
393543
393544
393545
393546
393547
393548
393549
393550
393551
393552
393553
393554
393555
393556
393557
393558
393559
393560
DATE
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
VENDOR AMOUNT
NEWMANS POWER SYSTEMS 4,746.16
DELL MARKETING LP 4,753.25
BAKER & TAYLOR INC 3,736.01
MIDWEST TAPE LLC 1,439.99
BAKER DISTRIBUTING CO LLC 286.16
ATKINS NORTH AMERICA INC 12,969.30
PALM TRUCK CENTERS INC 458.81
PENWORTHY COMPANY 1,309.55
JIMMYS AIR & REFRIGERATION INC 2,381.75
SOFTWARE HARDWARE INTEGRATION 420.08
COMMUNITY ASPHALT CORP 85,989.42
SUNSHINE REHABILATION CENTER OF IRC INC 2,050.00
TINDALE-OLIVER & ASSOCIATES INC 15,434.10
CITY OF VERO BEACH 2,169.99
AT&T CORP 861.32
JANITORIAL DEPOT OF AMERICA INC 1,730.72
ACUSHNET COMPANY 672.67
ST JOHNS RIVER WATER MGMT DISTRICT 250.00
COMO OIL COMPANY OF FLORIDA 50.00
MORGAN & EKLUND INC 34,055.00
CALLAWAY GOLF SALES COMPANY 3,917.76
SUBSTANCE AWARENESS COUNCIL OF IRC INC 14,440.20
SUBSTANCE AWARENESS COUNCIL OF IRC INC 9,246.61
FLORIDA POWER AND LIGHT 111,165.54
FLORIDA POWER AND LIGHT 5,165.44
PUBLIC DEFENDER 3,967.41
GIFFORD YOUTH ACHIEVEMENT CENTER INC 7,904.33
STATE ATTORNEY 19,178.73
CITY OF FELLSMERE 226.47
PEACE RIVER ELECTRIC COOP INC 384.19
GLOBAL GOLF SALES INC 62.70
SUNSHINE STATE ONE CALL OF FL INC 1,130.33
STRUNK FUNERAL HOMES & CREMATORY 425.00
FLORIDA EMERGENCY PREPAREDNESS 100.00
SUNSHINE LAND DESIGN 185,117.89
TRANSPORTATION CONTROL SYSTEMS 1,896.00
ALAN C KAUFFMANN 275.00
ARNOLD AIR CONDITONING INC 227.03
CHILDRENS HOME SOCIETY OF FL 500.00
KEEP INDIAN RIVER BEAUTIFUL INC 10,554.51
INTERNATIONAL CODE COUNCIL INC 46.00
BRIDGESTONE AMERICAS INC 1,866.29
SHRIEVE CHEMICAL CO 3,888.71
THE AVANTI COMPANY INC 5,015.46
TRANE US INC 7,921.00
HULETT ENVIRONMENTAL SERVICES 160.00
CELICO PARTNERSHIP 72.14
CINTAS CORPORATION NO 2 61.32
SYNAGRO-WWT INC 67,680.00
BENTLEY SYSTEMS INC 4,435.00
OTC DIRECT INC 50.94
THE SHERWIN WILLIAMS CO 57.94
COASTAL TECHNOLOGY CORPORATION 13,985.00
SOUTHERN JANITOR SUPPLY INC 3,742.62
MASTELLER & MOLER INC 12,660.00
ETR LLC 1,771.09
HEVERON GROUP INC 3,127.16
GLOVER OIL COMPANY INC 65,890.04
GERELCOM INC 79,154.86
ORCHID ISLAND PROPERTY MGMT II INC 2,600.00
23
TRANS NBR
393561
393562
393563
393564
393565
393566
393567
393568
393569
393570
393571
393572
393573
393574
393575
393576
393577
393578
393579
393580
393581
393582
393583
393584
393585
393586
393587
393588
393589
393590
393591
393592
393593
393594
393595
393596
393597
393598
393599
393600
393601
393602
393603
393604
393605
393606
393607
393608
393609
393610
393611
393612
393613
393614
393615
393616
393617
393618
393619
393620
DATE
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
VENDOR AMOUNT
FLORIDA SUPERIOR SAND INC 1,956.44
JOHNNY B SMITH 275.00
SUMMERLINS MARINE CONST LLC 3,000.00
CHARLES A WALKER 125.00
REDLANDS CHRISTIAN MIGRANT ASSOC 5,641.19
SOUTHEAST SECURE SHREDDING 143.12
TREASURE COAST FOOD BANK INC 207.00
KWACKS INC 2,124.00
YOUTH GUIDANCE DONATION FUND 2,083.33
NICOLACE MARKETING INC 2,586.00
EQ THE ENVIRONMENTAL QUALITY COMPANY 24,189.37
WINSUPPLY OF VERO BEACH 507.68
ALERT ALL CORPORATION 545.00
HELPING ANIMALS LIVE -OVERCOME 22.00
WEST CONSTRUCTION INC 185,558.27
ACCUTECH INSTRUMENTATION INC 1,816.82
CLOVERLEAF CORPORATION 117.10
FLORIDA ARMATURE WORKS INC 3,541.05
MONICA L FOLK 1,050.00
FLORIDA COAST EQUIPMENT INC 6,326.50
OVERDRIVE INC 2,940.70
BERMUDA SANDS APPAREL LLC 471.95
SURVEYMONKEY COM 300.00
XYLEM WATER SOLUTION USA INC 7,159.20
PROMATIC INC 91.83
ALAN JAY CHEVROLET CADILLAC 32,440.00
GFA INTERNATIONAL INC 11,606.25
MOORE MOTORS INC 208.59
WILD TURKEY ESTATES OF VERO LLC 286.45
REHMANN GROUP LLC 9,865.00
TAW ORLANDO SERVICE CENTER INC 8,649.31
REPROGRAPHIC SOLUTIONS INC 28.80
ALADTEC INC 14,907.00
GAUDET ASSOCIATES INC 809.93
CARDINAL HEALTH 110 INC 964.05
MUNICIPAL EMERGENCY SERVICES INC 234.90
KYLE ANDERSON 600.00
ALEX MIKLO 125.00
BURNETT LIME CO INC 6,339.20
W&G MAINTENANCE 9,490.00
PENGUIN RANDOM HOUSE LLC 438.00
CARMEN LEWIS 334.50
STRAIGHT OAK LLC 44.95
SOUTHERN MANAGEMENT LLC 10,101.00
STEWART & STEVENSON FDDA LLC 6,730.00
CHEMTRADE CHEMICALS CORPORTATION 2,861.69
SAMBA HOLDINGS INC 1,433.79
NAPIER & ROLLIN PLLC 1,155.00
COBRA GOLF INCORPORATED 836.75
SYLIVIA MILLER 1,922.00
HAWKINS INC 1,189.00
CATHEDRAL CORPORATION 828.10
GERELCO TRAFFIC CONTROLS INC 16,064.07
MILNER SPORTS LLC 1,026.67
UNIFIRST CORPORATION 1,034.01
CDA SOLUTIONS INC 125.00
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC 3,830.76
GOTTA GO GREEN ENTERPISES INC 54.39
RUSSELL L OWEN III 100.00
FREEDOM ROOFERS LLC 8,000.00
24
TRANS NBR
393621
393622
393623
393624
393625
393626
393627
393628
393629
393630
393631
393632
393633
393634
393635
393636
393637
393638
393639
393640
393641
393642
393643
393644
393645
393646
393647
393648
393649
393650
393651
393652
393653
393654
393655
393656
393657
393658
393659
393660
393661
393662
393663
393664
393665
393666
393667
393668
393669
393670
393671
393672
393673
393674
393675
393676
393677
393678
393679
393680
DATE
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
VENDOR
RECYCLE ACROSS AMERICA
AC VETERINARY SPECIALTY SERVICES
QUINCY COMPRESSOR LLC
COVERALL NORTH AMERICA INC
MATHESON TRI -GAS INC
ROBERT 0 RICHARDSON III
CANARX GROUP INC
COLE AUTO SUPPLY INC
RHOADES AIR & HEAT
BETH NOLAN
RECYCLING ROCKS LLC
FLORIDA BULB & BALLAST INC
STUART RUBBER STAMP & SIGN CO INC
CORE & MAIN LP
DJD EQUIPMENT HOLDINGS LLC
ABISCOM INC
GYRO-TRAC CORPORATION
HINTERLAND GROUP INC
AMAZON CAPITAL SERVICES INC
W&J CONSTRUCTION CORP
PIRATE PEST CONTROL LLC
ALL RITE WATER PURIFICATION INC
AMERIGAS PROPANE LP
HOPPING GREEN & SAMS PA
DAVID MIKE
THE HOPE FOR FAMILIES CENTER INC
JORDAN POWER EQUIPMENT CORP
OHD LLP
DEANGELO BROTHERS LLC
LIBERTY TIRE RECYCLING LLC
MULLINAX FORD OF VERO BEACH
JUDITH A BURLEY
APTIM CORP
DIANA L STILLMAN
DESK SPINCO INC
XGD SYSTEMS LLC
INVASIVE PLANT ERADICATORS LLC
PGL TRUCKING INC
REARDONS FAB SHOP
MT CAUSLEY LLC
STAPLES INC
LOWES COMPANIES INC
PEOPLEREADY INC
SMI TRADING LLC
GOMEZ BROTHERS ENTERPRISES INC
SOUTHERN PROPERTY CONSULTANTS LLC
CHRIS ZAVESKY
BISSINO CONSTRUCTION CO INC
ATLAS ORGANICS INDIAN RIVER LLC
PHOTOGRAPHY BY MICHAEL SIEGEL INC
DUTCH COUNTRY VENDING LLC
EAST CONTINENTAL SUPPLIES
REBECCA SIPLAK
WILLIAM D LAIN
THEODORE SEMI
DUSTIN LEFEBURE
INTERPLAN LLC
SNOWS SPACE COAST SUPERIOR EVENTS LLC
TONY J RODRIGUEZ ESQUIRE
UNIVERSITY OF WEST FLORIDA
AMOUNT
1,549.00
91.38
7,015.69
3,216.00
8,052.00
200.00
6,759.10
4,189.14
5,585.60
92.00
2,200.00
81.60
81.99
122,748.64
229.54
439.05
578.97
28,875.00
1,808.32
69,961.18
108.00
39.62
4,467.50
6,748.50
125.00
4,183.24
804.69
860.00
160.00
7,905.64
4,988.74
90.00
93,450.59
25.00
608.85
151,766.59
321.47
11,420.80
1,865.00
21,780.00
703.52
3,235.27
8,812.80
975.89
2,511.00
475.00
125.00
6,300.00
106,25 8.00
3,150.00
6,133.54
6,350.00
38.00
400.00
150.00
54.76
100.00
500.00
2,375.00
12,500.00
25
TRANS NBR
393681
393682
393683
393684
393685
393686
393687
393688
393689
393690
393691
393692
393693
393694
393695
393696
393697
393698
393699
393700
393701
393702
393703
393704
393705
393706
393707
393708
393709
393710
393711
393712
393713
393714
393715
393716
393717
393718
393719
393720
393721
393722
393723
393724
393725
393726
393727
393728
393729
Grand Total:
DATE
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
VENDOR
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
AMOUNT
80.93
7.48
33.18
36.50
47.25
68.53
83.04
114.55
31.49
25.52
4.56
149.66
33.77
75.37
75.38
203.59
53.31
1,302.26
40.56
63.43
124.58
1.56
87.75
75.42
37.46
43.19
78.00
67.32
46.44
141.05
3.77
13.40
77.23
23.70
74.51
34.65
78.45
72.16
32.58
76.76
16.22
66.71
1.98
91.98
36.36
44.04
64.38
85.37
20.60
2,091,295.77
26
TRANS NBR
900397
900398
900399
900400
900401
Grand Total:
RENTAL ASSISTANCE CHECKS WRITTEN
DATE
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
VENDOR
CREATIVE CHOICE HOMES XVI LTD
FLORIDA POWER AND LIGHT
THE PALMS AT VERO BEACH
SUNQUEST APRTMENTS LLC
ORCHARD GROVE VENTURE LLC
AMOUNT
232.00
43.00
339.00
254.00
1,202.00
2,070.00
27
TRANS. NBR
1016350
1016351
1016352
1016353
1016354
1016355
1016356
1016357
1016358
1016359
1016360
1016361
1016362
1016363
1016364
1016365
1016366
1016367
1016368
1016369
1016370
1016371
1016372
1016373
1016374
1016375
1016376
1016377
1016378
1016379
1016380
1016381
1016382
1016383
1016384
1016385
1016386
1016387
1016388
1016389
1016390
1016391
Grand Total:
ELECTRONIC PAYMENT - VISA CARD
DATE
03/14/2020
03/14/2020
03/14/2020
03/14/2020
03/16/2020
03/16/2020
03/16/2020
03/16/2020
03/17/2020
03/17/2020
03/17/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
03/19/2020
VENDOR
AT&T CORP
OFFICE DEPOT INC
COMCAST
WASTE MANAGEMENT INC OF FLORIDA
AT&T CORP
OFFICE DEPOT INC
COMCAST
WASTE MANAGEMENT INC OF FLORIDA
AT&T CORP
OFFICE DEPOT INC
WASTE MANAGEMENT INC OF FLORIDA
PARKS RENTAL & SALES INC
COLD AIR DISTRIBUTORS WAREHOUSE
SUB AQUATICS INC
INDIAN RIVER BATTERY
INDIAN RIVER OXYGEN INC
MIKES GARAGE & WRECKER SERVICE INC
DAVES SPORTING GOODS & TROPHIES
MEEKS PLUMBING INC
ABCO GARAGE DOOR CO INC
ALLIED UNIVERSAL CORP
IRRIGATION CONSULTANTS UNLIMITED INC
GROVE WELDERS INC
SOUTHERN COMPUTER WAREHOUSE INC
FIRST HOSPITAL LABORATORIES INC
COMO OIL COMPANY OF FLORIDA
COMPLETE ELECTRIC INC
RECHTIEN INTERNATIONAL TRUCKS
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
SPINNAKER VERO INC
SIMS CRANE & EQUIPMENT CO
PROTRANSMASTERS II INC
AUTO PARTNERS LLC
L&L DISTRIBUTORS
STAT MEDICAL DISPOSAL INC
RADWELL INTERNATIONAL INC
ALLIED DIVERSIFIED OF VERO BEACH LLC
GUARDIAN ALARM OF FLORIDA LLC
NEXAIR LLC
EFE INC
PACE ANALYTICAL SERVICES LLC
TOSHIBA AMERICA BUISNESS SOLUTIONS INC
AMOUNT
1,924.80
159.44
99.95
514.80
1,396.27
132.56
69.95
595.16
1,992.43
752.75
8,495.42
495.00
322.25
468.20
435.80
4,280.65
320.00
425.30
1,038.60
455.50
9,977.43
4.86
81.06
385.42
490.00
56.67
1,841.32
384.89
450.88
381.80
1,733.40
1,261.75
587.98
447.14
855.00
362.60
85.00
223.00
92.54
1,997.70
108.00
241.61
46,424.88
28
TRANS NBR
7516
7517
7518
7519
7520
7521
7522
7523
7524
7525
7526
7527
7528
7529
7530
7531
7532
Grand Total:
ELECTRONIC PAYMENTS - WIRE & ACH
DATE
03/13/2020
03/13/2020
03/13/2020
03/13/2020
03/13/2020
03/13/2020
03/16/2020
03/17/2020
03/17/2020
03/17/2020
03/17/2020
03/18/2020
03/18/2020
03/18/2020
03/18/2020
03/19/2020
03/19/2020
VENDOR
KIMLEY HORN & ASSOC INC
CDM SMITH INC
FLORIDA DEPARTMENT OF REVENUE
FLORIDA DEPARTMENT OF REVENUE
FLORIDA DEPARTMENT OF REVENUE
FLORIDA DEPARTMENT OF REVENUE
SCHOOL DISTRICT OF I R COUNTY
RX BENEFITS INC
CHARD SNYDER & ASSOCIATES INC
WEST HEALTH ADVOCATE SOLUTIONS INC
WEST HEALTH ADVOCATE SOLUTIONS INC
INDIAN RIVER COUNTY SHERIFF
VETERANS COUNCIL OF I R C
WRIGHT EXPRESS FSC
FLORIDA DEPT OF FINANCIAL SERVICES
SAVE ON SP LLC
MOLOLAMKEN LLP
AMOUNT
36,261.00
12,960.00
35,462.59
3,346.26
1,312.77
2,733.76
155,716.00
228,243.17
323.60
1,531.20
1,929.70
33,653.00
5,003.78
22,807.55
755,000.00
11,868.50
100,000.00
1,408,152.88
29
SC
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: March 26, 2020
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
March 20, 2020 to March 26, 2020
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of March 20, 2020 to March 26, 2020.
Li
30
TRANS NBR
393730
393731
393732
393733
393734
393735
393736
393737
393738
393739
393740
393741
393742
393743
393744
393745
393746
393747
393748
393749
393750
393751
393752
393753
393754
393755
393756
393757
393758
393759
393760
393761
393762
393763
393764
393765
393766
393767
393768
393769
393770
393771
393772
393773
393774
393775
393776
393777
393778
393779
393780
393781
393782
393783
393784
393785
393786
393787
DATE
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
CHECKS WRIT "1'EN
VENDOR
UNITED WAY OF INDIAN RIVER COUNTY
ADMIN FOR CHILD SUPPORT ENFORCEMENT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
NORTH CAROLINA CHILD SUPPORT
ECMC
COMMONWEALTH OF MASSACHUSETTS
COAST PROFESSIONAL INC
COAST PROFESSIONAL INC
NATIONAL RECOVERIES INC
ACSI
PAUL CARONE
WILLIE C REAGAN
LARRY STALEY
DAVID SPARKS
THE PALMS AT VERO BEACH
JOHN OLIVIERA
ARTHUR PRUETT
MICHAEL JAHOLKOWSKI
STEVEN RENNICK
ROBERT L BRACKETT
SUNCOAST REALTY & RENTAL MGMT LLC
SYLVESTER MC INTOSH
MISS INC OF THE TREASURE COAST
DANIEL CORY MARTIN
SHADOWBROOK AT VERO
FIVE STAR PROPERTY HOLDING LLC
E EDWARD VAANDERING
VAL APTS LLC
AUGUSTUS B FORT JR
VERO BEACH PLACE LLC
GNS REAL ESTATE HOLDINGS LLC
HELPING HANDS REAL ESTATE & INVESTMENT CO
ALIX DENEAU
NKW PIP HOLDINGS I LLC
MAXIPLEX LLC
RANDY BETHEL
BRANDON ROUER
HUDSON CONSULTING & MANAGEMENT LLC
PALMETTO PROPERTY MANAGEMENT CORP
HAMID SILMANE
PAMELA CHAVEZ
PHILIPPE ALEXANDER
STANLEY L JENNINGS
SHARON P BRENNAN
JANINA M GIORGIO
CORNELIA H LAHEY
IXORIA LLC
CARLINGTON A GOFFE
DEEP REAL ESTATE INC
SHAUNA WALGRAVE
A PLUS PROPERTY MANAGEMENT INC
ORCHARD GROVE VENTURE LLC
GEORGIA KING LLC
BREGO PROPERTIES LLC
BCAG LLC
SCHMIDT REAL ESTATE FLORIDA EAST COAST LLC
YELLOW RING HOLDINGS LLC
AMOUNT
776.00
299.36
303.42
169.30
105.69
303.35
154.00
237.76
292.48
175.40
201.57
4,291.00
2,313.00
593.00
1,407.00
2,377.00
856.00
756.00
547.00
661.00
780.00
641.00
365.00
2,680.00
2,419.00
657.00
830.00
625.00
818.00
641.00
2,133.00
720.00
4,285.00
750.00
2,868.00
2,387.00
751.00
2,166.00
552.00
935.00
750.00
744.00
700.00
762.00
556.00
885.00
1,126.00
711.00
703.00
487.00
950.00
795.00
4,047.00
757.00
1,950.00
249.00
758.00
791.00
31
TRANS NBR
393788
393789
393790
393791
393792
393793
393794
393795
393796
393797
393798
393799
393800
393801
393802
393803
393804
393805
393806
393807
393808
393809
393810
393811
393812
393813
393814
393815
393816
393817
393818
393819
393820
393821
393822
393823
393824
393825
393826
393827
393828
393829
393830
393831
393832
393833
393834
393835
393836
393837
393838
393839
393840
393841
393842
393843
393844
393845
393846
393847
DATE
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
VENDOR
SREIT LEXINGTON CLUB LLC
VERO BEACH LEASED HOUSING ASSOC III LLLP
PORT CONSOLIDATED INC
COMMUNICATIONS INTERNATIONAL
RANGER CONSTRUCTION IND INC
VERO CHEMICAL DISTRIBUTORS INC
RICOH USA INC
HENRY SCHEIN INC
AT&T WIRELESS
BRENDA DICKHART
B G KENN INC
GRAINGER
GRAYBAR ELECTRIC
REPUBLIC SERVICES INC
HACH CO
CALL ONE INC
BAKER & TAYLOR INC
MIDWEST TAPE LLC
SOFTWARE HARDWARE INTEGRATION
PAUL CARONE
CITY OF VERO BEACH
HENRY FISCHER & SONS INC
ACUSHNET COMPANY
INTERNATIONAL GOLF MAINTENANCE INC
CULTURAL COUNCIL OF IRC
GEOSYNTEC CONSULTANTS INC
FEDERAL EXPRESS CORP
CITY OF SEBASTIAN
CALLAWAY GOLF SALES COMPANY
FLORIDA POWER AND LIGHT
FLORIDA POWER AND LIGHT
GIFFORD YOUTH ACHIEVEMENT CENTER INC
CITY OF FELLSMERE
KENNETH CAMPBELL SENIOR
WASTE MANAGEMENT INC
WASTE MANAGEMENT INC
TOCOMA RUBBER STAMP & MARKING SYSTEM
FLORIDA DEPT OF ENVIRONMENTAL PROTECTION
GOLF VENTURES INC
INDIAN RIVER COUNTY HISTORICAL
NORTHERN TOOL & EQUIPMENT CO
FLORIDA ASSOC OF CODE ENFORCEMENT
POSITIVE PROMOTIONS
RUSSELL PAYNE INC
CELICO PARTNERSHIP
FLORIDA DEPT OF JUVENILE JUSTICE
ELECTRONIC ACCESS SPECIALIST
BIG BROTHERS AND BIG SISTERS
FASTENAL COMPANY
SOUTHERN JANITOR SUPPLY INC
HEVERON GROUP INC
INDIAN RIVER LAND TRUST INC
GERELCOM INC
GUARDIAN COMMUNITY RESOURCE MANAGEMENT
KWACKS INC
KEITH GROCHOLL
CARDINAL HEALTH 110 INC
SOUTHERN MANAGEMENT LLC
C E R SIGNATURE CLEANING
COBRA GOLF INCORPORATED
AMOUNT
3,963.00
807.00
1,476.35
27,394.72
401.86
288.48
162.98
4,510.14
961.97
126.00
246.21
1,000.29
3,111.75
708,941.62
242.00
288.00
2,533.85
398.13
420.08
500.00
4,093.23
950.00
339.62
90,792.88
1,910.12
12,521.99
32.48
24,648.75
56.44
78,379.21
3,702.36
3,576.96
59.53
200.00
200,770.18
149.11
53.59
1,000.00
845.69
3,993.75
749.80
50.00
319.90
295.76
2,731.03
37,280.72
204.26
1,250.00
77.03
502.74
19,039.00
1,43 8.00
8,524.75
3,125.00
710.00
200.00
775.23
5,375.00
850.00
129.01
32
TRANS NBR
393848
393849
393850
393851
393852
393853
393854
393855
393856
393857
393858
393859
393860
393861
393862
393863
393864
393865
393866
393867
393868
393869
393870
393871
393872
393873
393874
393875
393876
393877
393878
393879
393880
393881
393882
393883
393884
393885
393886
393887
393888
393889
393890
393891
393892
393893
393894
393895
393896
393897
393898
393899
393900
393901
393902
393903
393904
393905
393906
393907
DATE
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
VENDOR AMOUNT
ANFIELD CONSULTING GROUP INC 10,000.00
ANDERSEN ANDRE CONSULTING ENGINEERS INC 3,329.00
CATHEDRAL CORPORATION 16,500.00
UNIFIRST CORPORATION 256.01
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC 378.10
CROSSOVER MISSION 5,832.67
STEVES FROZEN CHILLERS OF FLORIDA SPACE COAST INC58.00
REBECCA CARSWELL
COLE AUTO SUPPLY INC
FLORIDA BULB & BALLAST INC
BOWMAN CONSULTING GROUP LTD
ENVIRONMENTAL OPERATING SOLUTION INC
GOVDIRECT INC
STUART RUBBER STAMP & SIGN CO INC
DJD EQUIPMENT HOLDINGS LLC
K3 DIRECTIONAL DRILLING INC
JERRY RIPPLE STUCCO INC
DIRECTV GROUP INC
EMPIRE PIPE ORLANDO LLC
IM SOLUTIONS INC
PIRATE PEST CONTROL LLC
AMERIGAS PROPANE LP
METROPOLITAN COMMUNICATION SERVICES INC
JOHN J DRISCOLL
SEBASTIAN RIVER ROWING INC
CONSTRUCTION MANAGEMENT OF FLORIDA INC
DESK SPINCO INC
INVASIVE PLANT ERADICATORS LLC
TELEFLEX LLC
STAPLES INC
EASY2HIKE INC
ATLAS ORGANICS INDIAN RIVER LLC
ROBERT A HUDSON
ELIZABETH MARTIN
PETER OBRYAN
UNITED SAFETY COUNCIL INC
DAVID BELL
RANGER CONSTRUCTION IND INC
VERO CHEMICAL DISTRIBUTORS INC
KIMLEY HORN & ASSOC INC
SAFETY PRODUCTS INC
REPUBLIC SERVICES INC
NATIONAL FIRE PROTECTION ASSOC
SCHULKE BITTLE & STODDARD LLC
PETES CONCRETE
ECOTECH CONSULTANTS INC
JOHN C HINTON
PALM TRUCK CENTERS INC
SOFTWARE HARDWARE INTEGRATION
INDIAN RIVER COUNTY HEALTH DEPT
VICTIM ASSISTANCE PROGRAM
ROGER J NICOSIA
CITY OF VERO BEACH
CITY OF VERO BEACH
TREASURE COAST HOMELESS SERVICES
TREASURE COAST COUNCIL OF LOCAL
SUBSTANCE AWARENESS COUNCIL OF IRC INC
AMERON HOMES INC
LANGUAGE LINE SERVICES INC
SOLID WASTE ASSOC OF NORTH AMERICA
240.00
17.51
23,913.17
1,730.00
8,114.75
2,453.42
116.81
277,232.00
2,850.00
3,915.00
56.31
87,696.00
257.43
629.00
2,123.47
296.00
225.00
3,000.00
13,262.50
3,532.69
860.88
2,215.50
493.64
4,990.15
156,053.80
75.00
97.01
44.06
625.00
181.88
1,423.55
590.13
9,466.00
1,045.33
258,715.50
92.75
2,700.00
950.00
2,674.00
200.00
766.25
420.08
59,762.91
6,018.16
1,500.00
2,208.00
11,675.00
6,281.85
200.00
152.00
1,000.00
100.39
223.00
33
TRANS NBR
393908
393909
393910
393911
393912
393913
393914
393915
393916
393917
393918
393919
393920
393921
393922
393923
393924
393925
393926
393927
393928
393929
393930
393931
393932
393933
393934
393935
393936
393937
393938
393939
393940
393941
393942
393943
393944
393945
393946
393947
393948
393949
393950
393951
393952
393953
393954
393955
393956
393957
393958
393959
393960
393961
393962
393963
393964
393965
393966
393967
DATE
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/26/2020
03/26/2020
VENDOR
WESTSIDE REPROGRAPHICS OF VERO BEACH INC
KEEP INDIAN RIVER BEAUTIFUL INC
TLC DIVERSIFIED INC
SHRIEVE CHEMICAL CO
ST LUCIE COUNTY BOCC
MICHAEL QUIGLEY
RUSSELL PAYNE INC
U S BANK NATIONAL ASSOCIATION
SHELLEY NOWLIN
PARGAS
SOUTHERN JANITOR SUPPLY INC
ORCHID ISLAND PROPERTY MGMT II INC
JOHNNY B SMITH
CATHERINE GOODHART
VERO BEACH BROADCASTERS LLC
VERO BEACH FIREFIGHTERS ASSOC
NEWSOM OIL COMPANY
ALEX MIKLO
CARMEN LEWIS
SOUTHERN MANAGEMENT LLC
C E R SIGNATURE CLEANING
SUMMIT CONSTRUCTION OF VERO BEACH LLC
TC ENTERPRISE OF THE TREASURE COAST INC
UNIFIRST CORPORATION
CDA SOLUTIONS INC
RUSSELL L OWEN III
ROBERT 0 RICHARDSON III
COLE AUTO SUPPLY INC
KONICA MINOLTA BUSINESS SOLUTIONS
BETH NOLAN
SUZANNE KARR
PIRATE PEST CONTROL LLC
DAVID MIKE
JORDAN POWER EQUIPMENT CORP
APTIM CORP
DESK SPINCO INC
DESK SPINCO INC
PGL TRUCKING INC
LOWES COMPANIES INC
PEOPLEREADY INC
SMI TRADING LLC
TAGMARSHAL INTERNATIONAL LIMITED
CHRIS ZAVESKY
CONSOR ENGINEERS LLC
PAYMANEH KARAMAD
THEODORE SEMI
CODY FRONDUTO SR
TAMMY DENINO
NICOLE HAMILTON
VICKI SOULE
REBECCA BARNUM
KATHERINE RODRIGUEZ
AMANDA RIDER
KATHERINE STAUCH
KRISTAL MC INTRYE
KATHY PAGE
SACHIN LIMBACHIA
STEPHANIE MOURE
PERERS ENTERPRISES INC
HENRY SCHEIN INC
AMOUNT
284.50
7,778.64
2,790.00
4,092.94
37,658.83
30.00
320.05
944.69
110.49
1,157.50
1,117.13
625.02
125.00
75.00
600.00
600.00
604.00
125.00
216.00
2,966.00
1,875.00
40,313.70
23,062.00
1,984.88
800.00
50.00
125.00
1,446.67
75.56
85.00
75.00
107.00
125.00
679.52
49,545.73
1,028.61
276.02
4,282.24
1,130.19
8,046.40
106.95
945.20
50.00
57,925.94
30.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
75.00
61,629.56
1,492.60
34
TRANS NBR
393968
393969
393970
393971
393972
393973
393974
393975
393976
393977
393978
393979
393980
393981
393982
393983
393984
393985
393986
393987
393988
393989
393990
393991
393992
393993
393994
393995
393996
393997
393998
393999
394000
394001
394002
394003
394004
394005
394006
394007
394008
394009
394010
394011
394012
394013
394014
394015
394016
394017
394018
394019
394020
394021
394022
394023
Grand Total:
DATE
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
03/26/2020
VENDOR
AT&T WIRELESS
GRAINGER
WILD LAND ENTERPRISES INC
BOUND TREE MEDICAL LLC
TIRESOLES OF BROWARD INC
CITY ELECTRIC SUPPLY COMPANY
BAKER & TAYLOR INC
MIDWEST TAPE LLC
BAKER DISTRIBUTING CO LLC
CENGAGE LEARNING INC
INDIAN RIVER COUNTY HEALTH DEPT
CITY OF VERO BEACH
CITY OF VERO BEACH
FLORIDA POWER AND LIGHT
FLORIDA POWER AND LIGHT
KENNETH CAMPBELL SENIOR
CATHOLIC CHARITIES DIOCESE OF PALM BCH
TOCOMA RUBBER STAMP & MARKING SYSTEM
FLORIDA DEPT OF ENVIRONMENTAL PROTECTION
IRC HEALTHY START COALITION INC
IRC HEALTHY START COALITION INC
IRC HEALTHY START COALITION INC
IRC HEALTHY START COALITION INC
INTERNATIONAL ASSOCIATION OF
ARNOLD AIR CONDITONING INC
CHILDRENS HOME SOCIETY OF FL
FLORIDA RURAL LEGAL SERVICES INC
GLOBALSTAR USA
KATHLEEN P DOUGHERTY
FLUID CONTROL SPECIALTIES INC
GUETTLER BROTHERS CONSTRUCTION LLC
KEITH GROCHOLL
BURNETT LIME CO INC
BURNETT LIME CO INC
BURNETT LIME CO INC
STRAIGHT OAK LLC
A GREAT FENCE LLC
GOTTA GO GREEN ENTERPISES INC
AC VETERINARY SPECIALTY SERVICES
SUZANNE BOYLL
GOLF GENIUS SOFTWARE LLC
GOVDIRECT INC
MANDY GRANT
AMAZON CAPITAL SERVICES INC
JOHN J DRISCOLL
BRYAN CAVE LEIGHTON PAISNER LLP
JUDITH A BURLEY
SCHMIDT REAL ESTATE FLORIDA EAST COAST LLC
BELZAIDA GONZALEZ
ARK HOME REMODELING INC
CAROL DAVID
KAREN BERRERA
SAMANTHA BULLARD
CHRISTOPHER DONES
HENRY ERFURT
ASHLEY FARRUGGIO
AMOUNT
1,493.59
853.95
26.45
3,326.38
4,291.00
670.64
1,518.67
476.10
121.81
603.46
2,516.00
867.10
183.46
17,120.95
26,110.27
200.00
3,147.21
21.19
1,500.00
2,500.00
2,935.89
833.33
2,500.00
720.00
1,304.38
3,409.72
2,313.50
190.44
20.00
3,868.24
4,768.68
50.00
6,371.40
984.25
1,159.50
18.95
1,260.00
107.00
114.34
80.71
2,800.00
5,674.08
135.00
3,197.20
125.00
427.00
59.50
500.00
186.38
100.00
75.00
75.00
75.00
75.00
490.80
69.23
2,769,149.85
35
TRANS. NBR
1016392
1016393
1016394
1016395
1016396
1016397
1016398
1016399
1016400
1016401
1016402
1016403
1016404
1016405
1016406
1016407
1016408
1016409
1016410
1016411
1016412
1016413
1016414
1016415
1016416
1016417
1016418
1016419
1016420
1016421
1016422
1016423
Grand Total:
ELECTRONIC PAYMENT - VISA CARD
DATE
03/20/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/23/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/24/2020
03/25/2020
03/25/2020
03/25/2020
VENDOR
WASTE MANAGEMENT INC
INDIAN RIVER BATTERY
DEMCO INC
APPLE INDUSTRIAL SUPPLY CO
ABCO GARAGE DOOR CO INC
ALLIED UNIVERSAL CORP
IRRIGATION CONSULTANTS UNLIMITED INC
COMO OIL COMPANY OF FLORIDA
COMPLETE ELECTRIC INC
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
EFE INC
AT&T CORP
COMCAST
OFFICE DEPOT INC
PARKS RENTAL & SALES INC
MIKES GARAGE & WRECKER SERVICE INC
SOUTHERN COMPUTER WAREHOUSE INC
4IMPRINT INC
DLT SOLUTIONS LLC
PRIDE ENTERPRISES
RECHTIEN INTERNATIONAL TRUCKS
SPINNAKER VERO INC
SIMS CRANE & EQUIPMENT CO
L&L DISTRIBUTORS
SAFETY ZONE SPECIALISTS INC
CM&S INDUSTRIES INC
COUNTY MATERIALS CORPORATION
NEXAIR LLC
PACE ANALYTICAL SERVICES LLC
AT&T CORP
OFFICE DEPOT INC
COMCAST
AMOUNT
593.37
1,018.95
107.43
196.34
177.00
17,390.71
81.25
201.34
37,531.32
1,204.48
349.78
9,534.22
69.95
740.75
775.00
210.00
2,096.36
699.81
1,033.00
162.84
229.90
25.00
2,193.50
155.44
414.40
3,375.78
6,419.28
783.87
756.00
2,307.08
1,197.05
86.90
92,118.10
36
TRANS NBR
7533
7534
7535
7536
7537
7538
7539
7540
7541
7542
7543
7544
7545
7546
Grand Total:
ELECTRONIC PAYMENTS - WIRE & ACH
DATE
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/20/2020
03/23/2020
03/23/2020
03/23/2020
03/26/2020
03/26/2020
VENDOR
KIMLEY HORN & ASSOC INC
IRC FIRE FIGHTERS ASSOC
TEAMSTERS LOCAL UNION #769
FL SDU
TOWN OF INDIAN RIVER SHORES
NATIONWIDE SOLUTIONS RETIREMENT INC
NATIONWIDE SOLUTIONS RETIREMENT INC
TOTAL ADMINISTRATIVE SERVICES CORP
NATIONAL METERING SERVICES INC
IRS -PAYROLL TAXES
HUMANE SOCIETY
IRC CHAMBER OF COMMERCE
COALITION FOR ATTAINABLE HOMES INC
VEROTOWN LLC
AMOUNT
82,959.21
9,548.56
5,433.50
5,590.08
7,005.80
60,156.59
6,476.85
12,496.81
25,046.37
452,097.75
26,040.00
28,097.34
976.00
145,824.62
867,749.48
37
80
TO: The Honorable Members of the Board of County Commissioners
THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
FROM: Elissa Nagy, Finance Director
DATE: March 31, 2020
SUBJECT: Approval of Annual Financial Report by County Commissioners
Section 218.32, Florida Statutes, requires that each unit of local government submit a
financial report covering the operations during the previous fiscal year. The Indian River
County Local Government Annual Financial Report for fiscal year 2018-2019 has been
prepared and is ready to be submitted to the State of Florida, Department of Financial
Services in Tallahassee. The report is to be signed by the Chief Financial Officer, Jeffrey
R. Smith, and the Chairman of the Board of County Commissioners and submitted within
45 days after the completion of the audit report.
Recommendation
We respectfully request the Board of County Commissioners to authorize the Chairman to
sign the County's Local Government Annual Financial Report for fiscal year 2018-2019.
38
AFR Status: In Progress
AFR Recieved Date:
Audit Recieved Date: 3/18/2020
Submission Type:
Debt Information
Long -Term Debt: $16,174,160
Audit Information
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Unit Name: Indian River
Name: Mrs. Elissa Nagy
Title: Finance Director
Phone: (772) 226-1570
Email: enagy@clerk.indian-river.org
Location Information
Name: Hon. Jeffrey R. Smith
Phone: (772) 226-1500
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Title: Clerk of Circuit Court & Comptroller
Have You Experienced a Financial Emergency in this year?
If Yes, Have You Compiled With Section 218.503(2), Florida Statues?
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Revenues Report for FYE 2019
43
C
F
105,247,395
3,093,941
190,496
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M
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CO
07
00
,-
_
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10
0
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172,390
3,798,693
6,698,493
M
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n
n
.-
54,927
597,330
761,143
N
0
_
to
O
-
4,186,784
N
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640,210
55,284
O
C)
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t0
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13,365,372
535,790
N
.—
t0
N
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0
O
2,237,902
297,663
C)
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0)
O)
Cf
911,7401
2,294,097
O
N
_
M
10
41,580
439,026
135,787
O
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2,005,547
1,372,748
N
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350,000
86,869
4,011,402
CO
O
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1 107,103
Component
Units
%.•
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C
0
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Enterprise
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13,087,559
to
t0
to
0
t0
co
co
00
450,000
Permanent
Capital
Projects
19,263,128
175,036
0
N
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7
00
n
t0
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V
Debt Service
4,744,345
O
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100
00
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2,789,851
03
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0)
r. 3,633,313
761,143
ONO
O
0)
I-
P 4,186,7841
492,212
100
N
N
C)
r
640,210
100
N
t0
U
(00
C)
M
N
277,813
441,737
N
R
N
,-
1 123,8171
573,630
122,627
00
0
t7
N
911,740
2,294,097
53,200
n
00
0)
142,869
437,214
2,173,532
350,000
it
W
C
d
67,990,684
1,105,614
172,390
r 357,374
6,698,493
co
M
C)
n
n
n
0)
V
f0
T 597,330
41,388
97,8341
1,664,272
56,087
o
(
V
439, 0261
o
0)
t0
'-
v
co
N
co
0)
0)
000
t0
co
4,011,4021
39,043
r)
n
O
Account Code
311000 - Ad Valorem Taxes
[312100 - Local Option Taxes
312300 - County Ninth -Cent Voted Fuel Tax
312410 - First Local Option Fuel Tax
312600 - Discretionary Sales Surtaxes
315000 - Communications Service Tax (Chapter 202)
316000 - Local Business Tax (Chapter 205)
322000 - Building Permits
323100 - Franchise Fee - Electricity
323300 - Franchise Fee - Water
323400 - Franchise Fee - Gas
323700 - Franchise Fee - Solid Waste
324110 - Impact Fees - Residential - Public Safety
324120 - Impact Fees - Commercial - Public Safety l
324210 - Impact Fees - Residential - Physical Environment
1324310 - Impact Fees - Residential - Transportation
324320 - Impact Fees - Commercial - Transportation
324610 - Impact Fees - Residential - Culture/Recreation -1
324710 - Impact Fees - Residential - Other
1324720 - Impact Fees - Commercial - Other
325100 - Special Assessments - Capital Improvement
325200 - Special Assessments - Charges for Public Services
329000 - Other Permits, Fees & Special Assessments
331100 - Federal Grant - General Government
331200 - Federal Grant - Public Safety
331310 - Federal Grant - Water Supply System
331390 -Federal Grant - Other Physical Environment
331420 - Federal Grant - Mass Transit
331490 - Federal Grant - Other Transportation
331500 - Federal Grant - Economic Environment
331620 - Federal Grant - Public Assistance
331690 - Federal Grant - Other Human Services
331700 - Federal Grant - Culture/Recreation
333000 - Federal Payments In Lieu Of Taxes
334100 - State Grant - General Government
334200 - State Grant - Public Safety
334350 - State Grant - Sewer/Wastewater
334360 - State Grant - Stormwater Management
334390 - State Grant - Other Physical Environment
334420 - State Grant - Mass Transit
334490 - State Grant - Other Transportation
334690 - State Grant - Other Human Services
1334700 - State Grant - Culture/Recreation
335120 - State Revenue Sharing - Proceeds
335130 - State Revenue Sharing - Insurance Agents County ,
Licenses
335140- State Revenue Sharing - Mobile Home Licenses
Total
•
68,173
446,500
10,298,464
500,004
M
M
O
c;
to
751,870
2,894,457
675
79,662
o
730,425
21;787
1,608,207
28,326,800
O
R
O.
M
N
M
(0
N
a
0
M
o
U)
N
N
N
ri
8,280
402,984
V
Cl.
M
r`
O)
6,627,678
2,707,907
34,050,737
o
36,352
287,653
O
4,496,716
N
(0
N
C
a
N
r
80,013
o
28,352
a0
a0
84,560
0
512,042
v
a)
n
371,830
138,508
v
.-
.-
(0
362,830
o
585
Component
Units
t
i
Pension
28
M
28,326,800
Enterprise
722,688
r
(0
0
2,707,907
34,050,737
3,276,932
Permanent
So
aa`
()
M
r
Debt Service
. 500,0041
_ at
10 7O
C
ay
ti 2 CC
0
U)
N
M
C)
o
M
U)
751,870
2,894,457
79,662
21,787
N
O
N
Lc"
0
0
v
M
0
o
N
0
402,984
178,596
6,627,678
N
(0
M
t0
M
287,6531
General
68,173
446,500
V
N
r`
(0
N
O
675
856,186
1,263,213
a
0
M
to
N
N
N
C
N
C)
a0
N
M
-
1,219,784
426,271
V
N
.-
80,013
N
UI
M'
aD
N
CO
co.
.—
84,5601
N
O
N
1f)
0
0
h
371,830
138, 508
V
(0
(D
.-
362,830
U)
CO
U7
Account Code
335150 - State Revenue Sharing - Alcoholic Beverage Licenses
335160 - State Revenue Sharing - Distribution of Sales and Use
Taxes to Counties (Section 212.20, F.S.)
335180 - State Revenue Sharing - Local Government Half -Cent
Sales Tax
335190 - State Revenue Sharing - Other General Govemment
335210 - State Revenue Sharing - Firefighter Supplemental
Compensation
335220 - State Revenue Sharing - Enhanced 911 Fee
335490 - State Revenue Sharing - Other Transportation
335610 - State Revenue Sharing - Health or Hospitals
335700 - State Revenue Sharing - Culture/Recreation
337100 - Local Government Unit Grant - General Government
337300 - Local Government Unit Grant - Physical Environment
337700 - Local Govemment Unit Grant - Culture/Recreation
341100 - Service Charge - Recording Fees
341200 - Internal Service Fund Fees and Charges
341300 - Administrative Service Fees
1341520 - Fees remitted to County from Sheriff
341550 - Fees remitted to County from Supervisor of Elections
341800 - County Officer Commission and Fees
341900 - Other General Government Charges and Fees
342100 - Service Charge - Law Enforcement Services
342200 - Service Charge - Fire Protection
342300 - Service Charge - Housing for Prisoners. 1
342500 - Service Charge - Protective Inspection Fees
342600 - Service Charge - Ambulance Fees
343400 - Service Charge - Garbage/Solid Waste
343600 - Service Charge - Water/Sewer Combination Utility
343700 - Service Charge - Conservation and Resource
Management
344900 - Service Charge - Other Transportation Charges
346900 - Service Charge - Other Human Services Charges
347100 - Service Charge - Libraries
347200 - Service Charge - Parks and Recreation
347500 - Service Charge - Special Recreation Facilities
348120 - County Court Criminal - Service Charges
348130 - County Court Criminal - Court Costs
348140 - County Court Criminal - Non -Local Fines and
Forfeitures
348210 - Circuit Court Criminal - Filing Fees
348220 - Circuit Court Criminal - Service Charges
348230 - Circuit Court Criminal - Court Costs
348240 - Circuit Court Criminal - Non -Local Fines and
Forfeitures
348310 - County Court Civil - Filing Fees 1
348320 - County Court Civil - Service Charges
348410 - Circuit Court Civil - Filing Fees
348420 - - Circuit Court Civil - Service Charges
348520 - Traffic Court - Service Charges
348530 - Traffic Court - Court Costs
1348540 - Traffic Court - Non -Local Fines and Forfeitures
348610 - Juvenile Court - Filing Fees
�(— pp
i�
O
H
C)
CO_
CO
CO
O
a
0
a
C)
0
Lo
CO
In
C)
0)
0)
)O
0)
n
C)
Cl
) A
(0
N
CV
..:fC)
CO
a
N
co7
VCV
82,948
co
CO
O
310,425
640,857
o
0
4)
7
CIO
o
co
I-
O
177,181
35,470
503,252
a
0)
N
(()
1O
13,337,356
382,9861
256,914
561,176
t()
N
N
CO
2,178,500
845,635
7,603,904
16,552,188
20,855
0
l()
•-
12,818,118
a
N
N
r
v
()
Component
Units
Trust
e
oas
C
N
0.
1,047,018
0
0
to
of
3,225,518
Internal
Service
I-
VQ
O
0)
t0
(0
CD
lA
C)
h
2,898,669
N
(')
C)
C)
V'
N
32,914,647
NCO
y
•�
0.
i
d
•+
C
W
16,620
29,500
3,813,252
27,0801
O
CO.
(c)
co
28,137
O
O
co
12,818,1181
74,791,854
Permanent
a • n
3a
2,360,213
60,8011
1,725,0001
25,053,113
Debt Service
145,127
(0
(0
ri
0)
(0
N
Special
Revenue
0)
0)
Lc-)
0)
h
138,091
V(.0
N
co
C)
V
82,948
92,824
337,720
55,294
2,676,725
84,715
V
C)
00
CO
R
15,702
925,320
..-
co
(O
co
O)
84,416,382
da-
C
W
0
co
'CO
co
00
203,404
13,565
co
co
lO
N
46,030
0)
co
O
en-
310,425
640,857
354,500
0
C)
(�
0
00
n
a-
35,470
N
CO
O
C)
a-
2,393,574
355,906
125,516
72,835
182,551
00
CO
(()
3,751,778
0
00
O
O
O
N
CO
LO
CO
N
117,652,444
Account Code
1348620 - Juvenile Court - Service Charges
348630 - Juvenile Court - Court Costs
1348710 - Probate Court - Filing Fees
348720 - Probate Court - Service Charges
1348921 - Court Innovations/Local Requirements
[348923 - Law Library
1348930 -State Court Facility Surcharge ($30)
L348931 - Traffic Surcharge 1
348990 - Other Court Collections Transferred to BOCC
349000 - Other Charges for Services
1351100 - Judgments and Fines - As Decided by County Court
351200 - Judgments and Fines - As Decided by Circuit Court
Criminal
351500 - Judgments and Fines - As Decided by Traffic Court
1351700 - Intergovernmental Radio Communication Program
351800 - 10%, of Fines to Public Records Modernization Trust
Fund
1352000 - Fines - Library
354000 - Fines - Local Ordinance Violation
1358200 - Sale of Contraband Property Seized by Law
Enforcement
361100 - Interest
[362000 - Rents and Royalties
1364000 - Disposition of Fixed Assets
366000 - Contributions and Donations from Private Sources
367000 - Licenses
[368000 - Pension Fund Contributions
369300 - Settlements
369900 - Other Miscellaneous Revenues
[381000 - Inter -Fund Group Transfers In
383000 - Installment Purchases & Capital Lease Proceeds
[385000 - Proceeds from Refunding Bonds
389700 - Proprietary - Capital Contributions from Other Public
Source
389800 - Proprietary - Capital Contributions from Private Source
Grand Total
Expenditures Report for FYE 2019
_
C
F
734,325
303,175
O
• 488,673
16,386
A
V
N
9,556,281
CO
111
V
n
CO
T.-
1l)
N
t0
t0
o.-
CO
CO
0)
1`
762,237
0)
(O
O
N
O
0
GO
(0
Cr,
of
t0
V
—
00
CO
to
tri
t0
N
0
1`
00
of
CO
6,179,835
4,910,064
1'-
(O
0)
CO
to
r1.
0
N
to
ro,-
CO
N
V
CO
ID
,(1"„r)
N
25, 091,150
998,598
3,853,804
O
28,711,384
1`
t0
ao
()
V
N
(1).(
2,603,163
13,821
N
CO
u)
O
01
2,533,796
O
N
C7
a
N
r).(1.
368,626
3,142,180
1,993,947
(c.
0)
N
n
N
729,535
881,184
165,862
n
(O
01
of
N
CO
(0
722,794
O
(.0
V
o
V
O
4.N
52,813
9,880,711
34,906,678
Component
Units
43J
Trust
C
O
C
OI
7. a
(1)
N co
01-
C V
a. W 1
C N
M
(,)
N
of
U))
O
(0
CO
(,)
co'
W
N
1,210,698
28,954,405
780,301
38,372
Enterprise
V
N
0)
N
V
N.
N
1,932,498
722,794
13,955,598
52,813
9,880,711
34,906,678
Permanent
Capital
Projects
O
n
0
0
3,791,173
960,376
84,862
Debt Service
1n
r)
c
ai
r
7
(p 7
'� c
N
1/141
gx
466,530
255,586
720,782
00
N
(0
tl'1
ro
N
277,556
218,746
187,818
167,571
VI!)
00
03
t`
N
5,243,867
1,642,787
N
CO
r)
,_a)
84,650
82,153
V
11)
(O
27,500
(O
M
.-
0)
N
1'-
N
N
a)
M
162,8101
General
734,325
303,175
r)
1,-
(O
00
00
V
(0
CO
CO
(0
.-
1`
V
N
8,502,068
0
0)
O
VN-
ri
N
00
d:
r)
(O
COco
is:.
-
762,237
0)
O
N
(O
00
u)
V
CO
00
a)
188,387
2,978,584
3,691,217
217,791
211,458
24, 092,103
772,408
(')
(')
N
O
co
CO
ri
18,276,932
2,451,643
315,775
co
N
V
r1
CO
to
N
0i
O
r)
0)
or
oz
(O
CO
0)
N
n
N
530,399
488,912
N
u)
O
ri
(..-
(0
r)
V
t0
V
(..-
`r
(O
(O
Account/Object Code
511.10 - Legislative - Personnel Services
[511.30 - Legislative - Operating Expenses
[511.60 - Legislative - Capital Outlay
[512.10 - Executive - Personnel Services
1512.30 Executive - Operating Expenses
512.60 - Executive - Capital Outlay
513.10 - Financial and Administrative - Personnel Services
513.30 - Financial and Administrative - Operating Expenses
513.60 - Financial and Administrative - Capital Outlay
513.70 - Financial and Administrative - Debt Service
1514.10 - Legal Counsel - Personnel Services
1514.30 - Legal Counsel - Operating Expenses
[514.60 - Legal Counsel - Capital Outlay
515.10 - Comprehensive Planning - Personnel Services
1515.30 - Comprehensive Planning - Operating Expenses
L515.60 - Comprehensive Planning - Capital Outlay
515.80 - Comprehensive Planning - Grants and Aids
[517.70 - Debt Service Payments - Debt Service
519.10 - Other General Government - Personnel Services
519.30 - Other General Government - Operating Expenses
519.60 - Other General Government - Capital Outlay
519.80 - Other General Government - Grants and Aids
521.10 - Law Enforcement - Personnel Services
1521.30 - Law Enforcement - Operating Expenses
521.60 - Law Enforcement - Capital Outlay_
521.80 - Law Enforcement - Grants and Aids
522.10 - Fire Control - Personnel Services
522.30 - Fire Control - Operating Expenses
522.60 - Fire Control - Capital Outlay
1522.80 _Fire Control - Grants and Aids
523.10 - Detention/Corrections - Personnel Services
523.30 - Detention/Corrections - Operating Expenses
523.60 - Detention/Corrections - Capital Outlay
1523.80 - Detention/Corrections - Grants and Aids
524.10 - Protective Inspections - Personnel Services
524.30 - Protective Inspections - Operating Expenses
524.60 - Protective Inspections - Capital Outlay
525.10 - Emergency and Disaster Relief - Personnel Services
525.30 - Emergency and Disaster Relief - Operating Expenses
525.60 - Emergency and Disaster Relief - Capital Outlay
527.30 - Medical Examiners - Operating Expenses
529.30 - Other Public Safety - Operating Expenses
1534.10 - Garbage/Solid Waste - Personnel Services
534.30 - Garbage/Solid Waste - Operating Expenses
1534.80 - Garbage/Solid Waste - Grants and Aids
536.10 - Water/Sewer Services - Personnel Services
536.30 - Water/Sewer Services - Operating Expenses
O
0
a)
O
a
Friday, March 27, 2020
Total
602,263
288,802
374,905
209,005
38,797
CO
CO
0
01
O
V
212,59
3,820,685
O
104,535
8,732,659
v
O)C)
a0
N
n
n
0)
n
M
co
(O
cd
1 4,037,9911
0
187,2511
CO
CO
CO
co
n
n
T
CO
CO
C)
CO
N
0
O
C)
CO
co
0
C)
(O
CO
0)a0
,_
0
,-
n
N
(A
n
sr
(0
CO
O
N
to
CO
CO
131
N
(C)
0)
CD
r
0)
N
333,996
296,133
4,390,805
34,9771
215,099
N
([)
CO
Ci
CO
CO
47
a 0
.-
3,295,2871
2,274,011
1,226,449
0
V
N
(0
C)
5,538,134
6,000,243
4,384,745
13,414
974,272
152,829
1,036,336
O
16,552,188
0
Component
Units
Trust
C
O
�N
C
d
a
Internal
Service
J
Enterprise
01
CO
ari
co
N
647,555
2,209,306
v
v
Ci
.-
Permanent
Capital
Projects
CO
N
01
0
CO
0
CO
f0
a0
C)
845,747
3,184,726
0
TO -
V
O
(V
Debt Service
1,584,707
Special
Revenue
409,988
co
ul
N
01
3,797
104,535
8,732,659
9,685,133
7,706,414
41,496]
C)
ac0
0)Ci
O
)O
n
7
N
N
N
(O
N
0)
N
1 ' 34,977
65,676
63,652
00
0)
h
a-
950,649
208,636
N
CC')
N
01
173,210
1,740,530
914,849
864,247
0)
m
N
co
N-
1,036,336
a0
(0(0
n
r-
(O
`
01
y
374,905
209,005
n
co
n
o
C)
87,761
co
(O
Oi
3,996,495
187,251
co
co
(n
(O
O
n
n
0)
(O
CO
C)
)O
N
86,300
n
N
(n
a0
n
a'
62,6861
CO
co
O)
N
291,895
333,996
a0
O
7
(V
co
1,434,523
C)
N
V
O.
C)
CO
N
a0
C)
O
7
C)
N
2,274,011
C)
e-
CO
A
O
aO
0)
ao
CJ
0)
CO
C)
n
a
2,050,407
0
n
10
CO
N
110,025
C)
N
O
C)
7
C)
Account/Object Code
536.60 - Water/Sewer Services - Capital Outlay
1536.70 - Water/Sewer Services - Debt Service
1537.10 - Conservation/Resource Management - Personnel
Services
537.30 - Conservation/Resource Management - Operating
Expenses
1537.60 - Conservation/Resource Management - Capital Outlay
538.10 - Flood Control/Stormwater Control - Personnel Services
538.30 - Flood Control/Stormwater Control - Operating Expenses
538.60 - Flood Control/Stormwater Control - Capital Outlay
1539.30 - Other Physical Environment - Operating Expenses
539.60 - Other Physical Environment - Capital Outlay
541.10 - Road/Street Facilities - Personnel Services
541.30 - Road/Street Facilities - Operating Expenses
541.60 - Road/Street Facilities - Capital Outlay
541.80 - Road/Street Facilities - Grants and Aids
552.30 - Industry Development - Operating Expenses
1552.80 - Industry Development - Grants and Aids
1553.10 - Veterans Services - Personnel Services
553.30 - Veterans Services - Operating Expenses
1553.60 -Veterans Services - Capital Outlay
1553.80 - Veterans Services - Grants and Aids
1554.10 - Housing and Urban Development - Personnel Services
554.30 - Housing and Urban Development - Operating Expenses
554.80 - Housing and Urban Development - Grants and Aids
562.10 - Health - Personnel Services
1_562.30 - Health - Operating Expenses
562.60 - Health - Capital Outlay
562.80 - Health - Grants and Aids
[563.80 - Mental Health - Grants and Aids
564.10 - Public Assistance - Personnel Services
1564.30 - Public Assistance - Operating Expenses
1564.60 - Public Assistance - Capital Outlay
1564.80 - Public Assistance - Grants and Aids
569.10 - Other Human Services - Personnel Services
569.30 - Other Human Services - Operating Expenses
169.80 - Other Human Services - Grants and Aids
571.10 - Libraries - Personnel Services
1571.30 - Libraries - Operating Expenses
571.60 - Libraries - Capital Outlay
572.10 - Parks/Recreation - Personnel Services
572.30 - Parks/Recreation - Operating Expenses
572.60 - Parks/Recreation - Capital Outlay
572.70 - Parks/Recreation - Debt Service
1572.80 - Parks/Recreation - Grants and Aids
1575.30 - Special Facilities - Operating Expenses
575.60 - Special Facilities - Capital Outlay
1575.80= Special Facilities - Grants and Aids
1581.90 - Interfund Transfers Out - Other Uses
585.70 - Payment to Refunded Bond Escrow Agent - Debt Service
Total
O
224,594
N
1f)
1n
M
O
N
O
76,498
562,003
688,955
O
62,868
0)
et
O
m
1()
l0
,-
99,639
101,073
0
330,979
38,339
505
54,173
If)
n
M
10
127,746
40,572
0
246,086
49,341
505
0
252,949
00
0)
N
v
505
O
N
CO
CO
co.
(O
M
0
0)
M
N
CO
OO
01
V
0)
O
O
,-
0)
co
N
'-
188
Cl.
(O
O
v
'-
134,639
20,108
505
2,182,809
N
n
V
(7
0
81,178
8,260
97,395
18,160
10
(O
M
0
Component
Units
u
Trust
e
O
N
e
d
a
Internal
Service
Enterprise
Permanent
Capital
Projects
Debt Service
Special
Revenue
224,594
245,070
73,511
n
c
0
M
General
Na-
OD
V
O
2,987
562,003
688,955
62,868
81,649
CO
6
r
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601.30 - Court Administration - Operating Expenses
601.80 - Court Administration - Grants and Aids
[602.80 - State Attorney Administration - Grants and Aids
603.30 - Public Defender Administration - Operating Expenses
603.80 - Public Defender Administration - Grants and Aids
604.10 - Clerk of Court Administration - Personnel Services
604.30 - Clerk of Court Administration - Operating Expenses
604.60 - Clerk of Court Administration - Capital Outlay
605.30 - Judicial Support - Operating Expenses
607.10 - Appeals - Personnel Services
607.30 - Appeals - Operating Expenses
608.10 - Jury Management - Personnel Services
608.30 - Jury Management - Operating Expenses
608.60 - Jury Management - Capital Outlay
614.10 - Clerk of Court - Personnel Services
614.30 - Clerk of Court - Operating Expenses
614.60 - Clerk of Court - Capital Outlay
615.10 - Court Reporter Services - Personnel Services
615.30 - Court Reporter Services - Operating Expenses
629.10 - Other Circuit Court -Criminal Costs - Personnel Services
629.30 - Other Circuit Court -Criminal Costs - Operating Expenses
629.60 - Other Circuit Court -Criminal Costs - Capital Outlay
634.10 - Clerk of Court - Personnel Services
634.30 - Clerk of Court - Operating Expenses
634.60 - Clerk of Court - Capital Outlay
[649.10 - Other Circuit Court -Civil Costs - Personnel Services
654.10 - Clerk of Court - Personnel Services
1654.30 - Clerk of Court - Operating Expenses
1654.60 - Clerk of Court - Capital Outlay
667.30 - Court -Based Victim Services - Operating Expenses
667.80 - Court -Based Victim Services - Grants and Aids
1674.10 - Clerk of Court - Personnel Services
1674.30 - Clerk of Court - Operating Expenses
674.60 - Clerk of Court - Capital Outlay
1675.10 - Court Reporter Services - Personnel Services
1675.30 - Court Reporter Services - Operating Expenses
685.30 - Guardian ad Litem - Operating Expenses
694.10 - Clerk of Court - Personnel Services
[694.30 - Clerk of Court - Operating Expenses
1694.60 - Clerk of Court - Capital Outlay
[711.10 - Courthouse Security - Personnel Services
711.30 - Courthouse Security - Operating Expenses
711.60 - Courthouse Security - Capital Outlay
714.10 - Public Law Library - Personnel Services
714.30 - Public Law Library - Operating Expenses
724.10 - Clerk of Court - Personnel Services
724.30 - Clerk of Court - Operating Expenses
725.10 - Court Reporter Services - Personnel Services
725.30 - Court Reporter Services - Operating Expenses
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Total Revenues
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INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
THROUGH: Phillip J. Matson, AICP; Community Development Director
FROM: Brian Freeman, AICP; MPO Staff Director
DATE: March 27, 2020
SUBJECT: Request for Authorization to Submit an Application for Section 5311 Grant for
Rural Transit Operating Assistance Funds for FY 2020/21
It is requested that the information herein presented be given formal consideration by the Board
of County Commissioners at its regular meeting of April 7, 2020.
DESCRIPTION & CONDITIONS
Each year, Indian River County receives transit operating assistance under 49 USC Ch. 53, Section
5311 (also known as the Formula Grants for Rural Areas program) through the Florida
Department of Transportation (FDOT). These grant funds have been passed through to the Senior
Resource Association (SRA), Indian River County's designated transit service provider.
According to federal regulations, Formula Grants for Rural Areas funds may be used to provide
transit service to rural or small urban areas. Such transit service includes fixed route service
(GoLine) and demand -response service (Community Coach).
ANALYSIS
For FY 2020/21, $77,629 in Section 5311 funds is allocated to the county. In this case, the grant
has a 50% nonfederal match requirement for operating assistance. Matching funds will consist
of $38,414.50 from the state Public Transportation Block Grant and $38,414.50from the County's
normal transit allocation. No additional local funds are necessary.
While Section 5311 funds are federal grant funds, FDOT administers the Section 5311 program
within the state of Florida. To apply for Section 5311 funds, the Board of County Commissioners
must adopt the attached resolution (Attachment #1), authorizing staff to submit the attached
grant application to FDOT. A copy of the grant application is attached to this staff report
(Attachment #2).
49
The County receives most of its transit funding through the federal Section 5307 (Urban Area)
grant program. Because a portion of Indian River County is designated as rural, the County is also
eligible to receive transit funding through the Section 5311 (Rural Area) grant program. The
provision of rural transit service is consistent with the findings of the MPO's adopted 10 -year
Transit Development Plan and 2040 Long Range Transportation Plan.
FUNDING
Funding in the amount of $38,414.50 will be budgeted and available for FY 20/21 in the General
Fund /Community Transportation Coordinator/SRA, Acct# 0011041-088230-54001. Funding for
this expenditure ispart of the allocation given to the Senior Resource Association to provide
transit service in the county.
RECOMMENDATION
Staff recommends that the Board of County Commissioners adopt the resolution authorizing the
filing of the FY 2020/21 Section 5311 grant application.
ATTACHMENTS
1. Authorizing Resolution for the Submission of a Section 5311 (Formula Grants for Rural Areas)
application for FY 2020/21
2. Section 5311 Grant Application for FY 2020/21
3. Grant Budget Form
50
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY AUTHORIZING THE SUBMISSION OF A
GRANT APPLICATION FOR 49 USC CH. 53, SECTION 5311 PUBLIC
TRANSIT OPERATING ASSISTANCE.
WHEREAS, Indian River County has the authority to apply for and accept grants and make
purchases and/or expend funds pursuant to grant awards made by the Florida Department of
Transportation as authorized by Chapter 341, Florida Statutes and/or Fixing America's Surface
Transportation (FAST) Act of 2015; and
WHEREAS, Indian River County, as the designated recipient of federal and state public
transportation funding, must be the recipient of those funds on behalf of the Senior Resource
Association; and
WHEREAS, Indian River County is eligible to receive Formula Grants for Rural Areas
funding under Section 341.052(1), Florida Statutes, and under 49 USC Ch. 53, Section 5311; and
WHEREAS, the Florida Department of Transportation provides Formula Grants for Rural
Areas funds to Indian River County to assist in the continuance and expansion of local public
transportation services.
NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY BOARD OF
COUNTY COMMISSIONERS:
1. That the Community Development Director is authorized to file applications on behalf of
Indian River County with the Florida Department of Transportation for public transit
operating assistance as specified in the County's FY 2020/21 grant application under 49 USC
Chapter 53, Section 5311.
2. That the Community Development Director is authorized to furnish such additional
information as the Florida Department of Transportation may require in connection with the
County's Section 5311 grant application.
THIS RESOLUTION was moved for adoption by , and the
motion was seconded by , and, upon being put to a vote, the vote was
as follows:
Chairman Susan Adams
Vice -Chairman Joseph E. Flescher
Commissioner Peter D. O'Bryan
Commissioner Bob Solari
Commissioner Tim Zorc
51
The Chairperson thereupon declared the resolution duly passed and adopted this 7th day of
April , 2020.
BOARD OF COUNTY COM1VIISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By:
Susan Adams, Chairman
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Deputy Clerk
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State
and County to take acknowledgments, personally appeared Susan Adams, as Chairman of the Board
of County Commissioners, and , as Deputy Clerk, to me known to be the
persons described in and who executed the foregoing instrument and they acknowledged before me
that they executed the same.
WITNESS my hand and official seal in the County and State last aforesaid this 7th day of
April , 2020.
APPROVED AS TO LEGAL SUFFICIENCY
BY:
Dylan Reingold,
County Attorney
Notary Public
SEAL:
APPROVED AS TO COMMUNITY DEVELOPMENT MATTERS
BY:
Phillip J. Matson, AICP, Director
Community Development Department
52
OMB Number: 4040-0004
Expiration Date: 8/31/2016
Application for Federal Assistance SF -424
* 1. Type of Submission:
Preapplication
Application
* 2. Type
of Application: * If Revision, select appropriate letter(s):
@ New
Continuation
Revision
* Other (Specify):
r Application
Changed/Corrected
* 3. Date Received: 4. Applicant Identifier.
03/18/2020
5a. Federal Entity Identifier:
5b. Federal Award Identifier:
State Use Only:
6. Date Received by
7. State Application Identifier:
State:
8. APPLICANT INFORMATION:
* a. Legal Name: Indian River County
* b. Employer/Taxpayer Identification Number (EIN/TIN):
* c. Organizational DUNS:
59-6000674
0792089890000
d. Address:
* Streetl:
Street2:
* City:
County/Parish:
* State:
Province:
*Country:
* Zip / Postal Code:
1801 27th Street
Vero Beach
Indian River
FL: Florida
USA: UNITED STATES
32960
e. Organizational Unit:
Department Name:
Division Name:
Community Development Dept.
Metropolitan Planning Org.
f. Name and contact information of person to be contacted on matters involving this application:
Prefix:
* First Name: Brian
Middle Name:
* Last Name: Freeman
Suffix:
Title: MPO Staff Director
Organizational Affiliation:
* Telephone Number:
772-226-1990 Fax Number:
*Email: bfreeman@ircgov.com
S
Application for Federal Assistance SF -424
* 9. Type of Applicant 1: Select Applicant Type:
B: County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
" Other (specify):
* 10. Name of Federal Agency:
Federal Transit Administration
11. Catalog of Federal Domestic Assistance Number:
20-509
CFDA Title:
Section 5311
" 12. Funding Opportunity Number:
NA
• Title:
Formula Grants for Rural Areas
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
I Add Attachment
Delete Attachment
f View. Attachment
* 15. Descriptive Title of Applicant's Project:
Public Transportation Service in Rural Areas of Indian River County
Attach supporting documents as specified in agency instructions.
f Add Attachments
, Delete Attachments ~
I View Attachments
54
1
Application for Federal Assistance SF-424
16. Congressional Districts Of:
* a. Applicant FL-8
* b. Program/Project FL-8
Attach an additional list of Program/Project Congressional Districts
if needed.
Add. Attachment Delete Attachment View Attachmerit
17. Proposed Project:
* a. Start Date: 01/01/2021
* b. End Date: 12/31/2021
18. Estimated Funding ($):
* a. Federal
* b. Applicant
*c. State
* d. Local
* e. Other
* f. Program Income
*g.TOTAL
77, 629.00
0.00
38,814.50
38, 814.50
0, 00
0.00
155,258.00
* 19. Is Application
a. This application
Q b. Program is subject
Subject to Review By State Under Executive Order 12372 Process?
was made available to the State under the Executive Order 12372 Process for review on
to E.O. 12372 but has not been selected by the State for review.
covered by E.O. 12372.
0 c. Program is not
* 20. Is the Applicant Delinquent On Any
Federal Debt? (If
"Yes," provide explanation in attachment.)
Yes r No
If "Yes", provide explanation and attach
IF Add Attachment l Delete Attachment F'`View Attachment
21. *By signing this
herein are true, complete
comply with any resulting
subject me to criminal,
application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
and accurate to the best of my knowledge. I also provide the required assurances** and agree to
terms if l accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
j ** I AGREE
** The list of certifications
specific instructions.
Authorized Representative:
Prefix:
* First Name: Phillip
Middle Name:
* Last Name: Matson
Suffix:
* Title: Community Development Director
* Telephone Number:
772-226-1253 Fax Number:
*Email: pmatson@ircgov.com
* Signature of Authorized Representative:
* Date Signed: 03/18/2020
55
Florida Department of Transportation-5311Instructions—SFY2o Purple -All Red- Capital Blue -Operating
Form A-1: Current System Description
(a) Please provide a brief general overview of the organization type (i.e., government authority, private
non-profit, etc.) including its mission, program goals, and objectives (Maximum 30o words).
Indian River County's public transportation system consists of the GoLine fixed -
route system and the Community Coach demand response system. Both GoLine
and Community Coach are operated by the Senior Resource Association, the
county's CTC (Community Transportation Coordinator).
The GoLine system consists of 15 fixed routes and provides service throughout
Indian River County, including the communities of Vero Beach, Sebastian, Gifford,
Fellsmere, and Wabasso. In addition, GoLine Route 15 provides regional service to
the Indian River State College Main Campus in Fort Pierce (St. Lucie County).
Most GoLine routes are in service six days per week. On weekdays, GoLine routes
generally operate from 6 am to 7 pm. Saturday service hours are between 8 am
and 5 pm.
(b) Please provide information below:
• Organizational structure (attach an organizational chart at the end of this section)
• Total number of employees in organization z,000+ IRC employees
• Total number of transportation -related employees in the organization So-qq (SRA
employees)
(c) Who is responsible for insurance, training, management, and administration of the agency's
transportation programs? (Maximum loo words)
Management and administration of Indian River County's public transportation system is
by Senior Resource Association (SRA), under contract to the County. SRA also serves as
the Community Transportation Coordinator of Indian River County.
Page i of 2
56
Florida Department of Transportation -5311 Instructions—SFY2o Purple -All Red- Capital Blue -Operating
(d) How are the operations of the transportation program currently funded? What are the sources of
the funding (e.g., state, local, federal, private foundations, fares, other program fees?)? (Maximum
200 words)
Indian River County's public transportation system is funded through a combination of
federal and state grants and local matching funds, which are derived from the County's
General Fund revenues.
(e) Fully explain your transportation program:
• Service hours, planned service, routes and trip types;
• Staffing—include plan for training on vehicle equipment such as wheelchair lifts, etc.;
• Records maintenance—who, what methods,use of databases, spreadsheets etc.;
• Vehicle maintenance—who, what, when and where. Which services are outsourced (e.g.,
oil changes)? Include a section on how vehicles are maintained without interruptions in
service ;
• System safety plan;
• Drug-free workplace ; and
• Data collection methods, including how data was collected to complete Exhibit A-2.
Note: If the applicant is a Community Transportation Coordinator (CTC), relevant pages of a
Transportation Disadvantaged Service Plan (TDSP) and AOR containing the above information may be
provided. Please do not attach entire documents.
See attached pages from the Indian River County Transportation Disadvantaged Service
Plan, approved on February 28, 2019 (amended May 23, 2019).
Page 2 of 2
57
a)
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(1)
Form A-3: Proposed Project Description
(a) How will the grant funding improve your agency's transportation service? Provide detail.
Will it be used to:
• Provide more hours of service?
• Expand service to a larger geographic area?
• Provide shorter headways?
• Provide more trips?
• Replace existing equipment?
• Purchase additional vehicles/equipment?
Also, highlight the challenges or difficulties that your agency will overcome if awarded these funds.
Section 5311 is a formula grant program for public transportation service in rural areas. In
Indian River County, GoLine Route 10 provides service to the rural community of
Fellsmere. In addition to providing service throughout Fellsmere, Route io also connects
each hour at the North County Hub with Routes 5, g, and 12. Via an easy transfer, rural
residents are able to travel to destinations throughout Indian River County.
The. Section 5311 funds will be used for operating assistance to maintain rural public
transportation service via Route 10, which provides over 9o,000 unlinked passenger trips
each year.
Most GoLine routes, including Route zo, are in service six days per week. On weekdays,
GoLine routes generally operate from 6 am to 7 pm. Saturday service hours are between
8amand 5pm.
Across the United States, transit systems are facing an increasingly precarious situation
with regards to ridership and fiscal sustainability. Unlike many other systems, GoLine
continues to see increases in ridership each year. Awarding this grant will contribute to
the financial sustainability of a public transportation system that has been .quite
successful in efficiently serving the needs of its community.
60
(b) If a grant award will be used to maintain services as described in Form A -i, specifically explain
how it will be used in the context of total service. Make sure to include information on how the
agency will maintain adequate financial, maintenance, and operating records and comply with
FTA reporting requirements including information for the Annual Program of Projects Status
Reports, Milestone Activity Reports, NTD reporting, DBE reports etc.
Indian River County's public transportation system consists of the GoLine fixed route system and
Community Coach demand response service. GoLine is funded through a combination of federal,
state, and local sources. Indian River County is the designated recipient of federal assistance and
contracts with the Senior Resource Association for the operation of both GoLine and Community
Coach.
The GoLine route network consists of 15 routes that provide service throughout Indian River
County. Route 10 provides service to the rural community of Fellsmere and is eligible for funding
through the Section 5311 program.
Indian River County and its contracted service provider, the Senior Resource Association, comply
with all applicable federal and state requirements. Via the TrAMS program, financial status
reports and milestone progress reports are submitted quarterly to FTA, and ridership and safety
reports are submitted monthly. FTA conducts triennial reviews of the system, with the most
recent occurring in 2019.
61
(c) If this grant is not fully funded, can you still proceed with your transportation program? Explain.
Indian River County relies upon the 5311 grant program for operating assistance to provide public
transportation service in rural areas of the county. If this grant is not awarded, Indian River
County will need to examine its financial capacity for maintaining current levels of service.
Cutbacks in service would likely occur through the curtailment of routes or service hours..
(d) : New agencies only: Have you met with the CTC and, if so, how are you providing a service they
cannot? Provide detailed information supporting this requirement.
NA
Applications submitted without the appropriate CTC coordination agreement may be rejected by
FIDOT. Grant awards will not be made without an appropriate coordination agreement. This
coordination agreement must be enforced the entire time of the grant (vehicle life or operating
JPA: expiration). .
62
Form B-1: Financial Capacity — Proposed Budget for Transportation Program
Estimated Revenues
See Instruction Manual
Passenger Fares for Transit Service (401)
Revenue Amount
Entire Transportation Program
Special Transit Fares (402)
School Bus Service Revenues (403)
Freight Tariffs (404)
Charter Service Revenues (405)
Auxiliary Transportation Revenues (406)
Non -transportation Revenues (407)
Total Revenue
$
-
Other Revenue Categories
Taxes Levied directly by the Transit System (408)
Local Cash Grants and Reimbursements (409)
$
38,814.50
Local Special Fare Assistance (410)
State Cash Grants and Reimbursements (411)
$
38,814.50
State Special Fare Assistance (412)
Federal Cash Grants and Reimbursements (413)
$
77,629.00
Interest Income (414)
Contributed Services (430)
Contributed Cash (431)
Subsidy from Other Sectors of Operations (440)
Total of Other Revenue
$
155,258.00
Grand Total All Revenue (Line 1)
$
155,258.00
63
Estimated Expenses
See Instruction Manual
Labor (5oi)
Amount
Expense Amount
Entire Transportation Program
Fringe & Benefits (502)
2 - Estimated Expenses (enter number from line 2)
$ 155,258.00
Services (503)
3. Shortfall (Subtract Line 2 from Line i)
Materials & Supplies (504)
4. Enter Total Amount Requested from Form 424, Line 18(g)
$ 77,629.00
Vehicle Maintenance (504.01)
5311 grant is included in estimated revenues
Utilities (505)
Insurance (5o6)
Licenses & Taxes (507)
Purchased Transit Service (508)
$
155,258.00
Miscellaneous (5og)*
Leases & Rentals (512)
Depreciation (513)
Grand Total All Expenses (Line 2)
$
155,258.00
Shortfall
Source
Amount
1- Estimated Revenues (enter number from line 1)
$ 155,258.00
2 - Estimated Expenses (enter number from line 2)
$ 155,258.00
3. Shortfall (Subtract Line 2 from Line i)
$ -
4. Enter Total Amount Requested from Form 424, Line 18(g)
$ 77,629.00
5. * If request (Line 4) is more than needed shortfall identifed on Line 3, provide justification:
5311 grant is included in estimated revenues
64
GRANT NAME: I 49 USC Ch. 53, Section 5311 (Formula Grants for Rural Areas) GRANT #: G1F64
AMOUNT OF GRANT: $77,629
DEPARTMENT RECEIVING GRANT: Community Development (pass through to Senior Resource Association)
CONTACT PERSON: Brian Freeman PHONE #: (772) 226-1990
1. How long is the grant for? One Year
Starting Date: January 1, 2021
2. Does the grant require you to fund this function after the grant is over? Yes X No
3. Does the grant require a match? X Yes No
If yes, does the grant allow the match to be In Kind Services? Yes No
4. Percentage of grant to match: 50
5. Grant natch amount required: $ 38,414.50
6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency?
I
Match consists of $38,414.50 in County funds already budgeted for public transportation and $38,414.50 in FDOT grant funds
7. Does the grant cover capital costs or start-up costs? Yes X No
If no, how much do you think will be needed in capital costs or start-up costs?
(Attach a detailed listing of costs.)
8. Are you adding any additional positions utilizing the grant funds? Yes X No
If yes, please list. (If additional space is needed, please attach a schedule.)
Acct.
Description
Position
Position
Position
Position
Position
011.12
Regular Salaries
$155,285
Second Year
$
$
$
011.13
Other Salaries & Wages (PT)
$
$
$
$
Fourth Yeari
012.11
Social Security
$
$
Fifth Year
$
$
012.12
Retirement Contributions
012.13
Life and Health Insurance
012.14
Worker's Compensation
012.17
Soc. Sec. Medicare Matching
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel, and operating?
Salaries and Benefits
Operating Costs
Capital
Total Costs
10. What is the estimated cost of the grant to the County over five years $38,414.50
65
Grant Amount
Other Matching Costs
Match
Total
First Year 1
$77,629
$
$38,414.50 in local funds &
$38,414.50 in FDOT grants
$155,285
Second Year
$
$
$
$
Third Year .
$
$
$
$
Fourth Yeari
$
$
$
$
Fifth Year
$
$
$
$
65
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
CONSENT
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E.; Public Works Director
FROM: James W. Ennis, P.E., PMP, Assistant Public Works Director
SUBJECT: FDOT Transportation Regional Incentive Program (TRIP) Supplemental Agreement
No. 1 for Project No. IRC -1505, FM No. 436379-1-54-01;436379-1-54-02
DATE: March 11, 2020
DESCRIPTION AND CONDITIONS
On May 7, 2019 the Board of County Commissioners approved Resolution No. 2019-034 and a
Transportation Regional Incentive Program (TRIP) Agreement with the Florida Department of
Transportation (FDOT) for the widening of 66th Avenue from a two-lane to a four -lane divided highway from
49th Street to 69th Street as well as for Construction Engineering Inspection (CEI) services with an estimated
cost of the project of $36,700,692.00. The FDOTTRIP grant amount approved was for $4,747,018.00 with
the County's cost share to be $31,953,674.00 and the agreement was executed by the FDOT on May 22,
2019.
The FDOT has requested Indian River County execute and deliver to the FDOT TRIP Supplemental
Agreement No. 1 to increase the grant amount by $8,500,000.00 to a new total of $13,247,018.00 for
construction and CEI costs, as well as a Resolution authorizing the Board of County Commissioner's to
execute FDOT TRIP Supplemental Agreement No. 1. This would decrease the County's cost share to
$23,453,674.00.
FUNDING
Funding for the County's cost share in the amount of $23,453,674.00 will be funded over several years with
Optional Sales Tax/ /66th Avenue (49th Street to 69th Street) Account No. 31521441-066510-07806. The
County currently has $31,608,567.00 budgeted in the approved 5 year. Capital Improvement Element.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve FDOTTRIP Supplemental Agreement No. 1
increasing the FDOT grant amount by $8,500,000, and Resolution and authorize the Chairman to execute
the same.
ATTACHMENTS
1. Indian River County Grant Form
2. Authorizing Resolution
3. FDOTTRIP Supplemental Agreement No. 1 FM No. 436379-1-54-01 & 436379-1-54-02
APPROVED AGENDA ITEM FOR APRIL 7, 2020
66
RESOLUTION NO. 2020 -
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA
AUTHORIZING THE CHAIRMAN'S EXECUTION OF TRANSPORTATION REGIONAL INCENTIVE
PROGRAM SUPPLEMENTAL AGREEMENT NO. 1 WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION FOR 66TH AVENUE ROADWAY WIDENING FROM 49TH STREET TO 69TH STREET
AND CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES
WHEREAS, the widening of 66th Avenue from a two-lane to a four -lane divided highway from
49th Street to 69th Street and all ancillary construction work is an Indian: River County priority project;
and
WHEREAS, the Florida Department of Transportation (FDOT) is prepared to provide funds to
pay a portion of the cost for the widening of 66th Avenue from a two-lane to a four -lane divided
highway from 49th Street to 69th Street and all ancillary construction work, as well as construction
engineering inspection (CIE) under the Transportation Regional Incentive Program (TRIP); and
WHEREAS, the State of Florida, Department of Transportation, has requested Indian River
County execute and deliver to the State of Florida, Department of Transportation, Transportation
Regional Incentive Program Supplemental Agreement No. 1 increasing the amount of the grant from
$4,747,018 to $13,247,018.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and
deliver to the State of Florida, Department of Transportation, Transportation Regional Incentive.
Program Supplemental Agreement No. 1 for the aforementioned project.
The foregoing resolution was offered by Commissioner who moved its adoption. The
motion wasseconded by Commissioner and, upon being put to a vote, the vote was as
follows:
Chairman Susan Adams
Vice -Chairman Joseph E. Flescher
Commissioner Bob Solari
Commissioner Peter O'Bryan
Commissioner Tim Zorc
The Chairman thereupon declared the resolution passed and adopted this day of
, 2020.
BOARD OF COUNTY COMMISSSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
By
Susan Adams, Chairman
Attest: Jeffrey R. Smith, Clerk of Court
and Comptroller
By:
Deputy Clerk
Approved as to Form and Legal Sufficiency
William K. DeBraal, Deputy County Attorney
67
GRANT NAME: FDOT Transportation Regional Incentive Program (TRIP)
GRANT # 436379-1-54-01 & 436379-1-54-02
AMOUNT OF GRANT: $13,247,018.00 rA1VIENDED}4/7/2020
DEPARTMENT RECEIVING GRANT: Public Works
CONTACT PERSON: James W. Ennis P.E.. PMP Asst Public Works Director TELEPHONE: (7721.226-1221
1,. How long is the grant for? Until June 30, 2021 Starting Date: Agreement commences upon full execution
2. Does the grant require you to fund this function after the grant is over? Yes _XNo
3. Does the grant require a match?
If yes, does the grant allow the match to be In -Kind services?
Percentage of match to grant 36.09 %
5. Grant match amount required $ 71 453574 00
X Yes No
6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)?
This is budgeted and funded in CIE.
Yes X No
7. Does the grant cover capital costs or start-up costs? Yes X No
If no, how much do you think will be needed in capital costs or start-up costs: $ N/A
(Attach a detail listing of costs)
8. Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed, please attach a schedule.)
Yes X No
Acct.
Description
Position
Position
Position
Position
Position
011.12
Regular Salaries
$20,200,138.00
Second Year
$10,000,554.00
$
$6,500,000.00
011.13
Other Salaries & Wages (PT)
$ • .
$ • .
$
$
Fourth Year.
012.11
Social Security
$
$
Fifth Year
$
$
012.12
Retirement — Contributions
012.13
Insurance — Life & Health
012.14
Worker's Compensation
012.17
S/Sec. Medicare Matching
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating?
Salary and Benefits
Operating Costs
Capital
Total Costs
10. What is the estimated cost of the grant to the county over five years? ck 71 451 fi74 M
Signature of Preparer:
Date:
68
Grant Amount
Other Match Costs Not Covered
Match
Total
First Year
$ 3,246,464.00
$
$16,953,674.00
$20,200,138.00
Second Year
$10,000,554.00
$
$6,500,000.00
$16,500,554.00
Third Year
$ • .
$ • .
$
$
Fourth Year.
$
$
$
$
Fifth Year
$
$
$
$
Signature of Preparer:
Date:
68
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE -FUNDED GRANT
SUPPLEMENTAL AGREEMENT
SUPPLEMENTAL NO.
01
CONTRACT NO.
G-1952
FPN
436379-1-54-01; 436379-1-54-02
Recipient: INDIAN RIVER COUNTY
This Supplemental Agreement ("Supplemental"), dated arises from the desire to supplement the
State -Funded Grant Agreement ("Agreement") entered into and executed on May 22nd, 2019 as identified above. All
provisions in the Agreement and supplements, if any, remain in effect except as expressly modified by this Supplemental.
The parties agree that the Agreement is to be amended and supplemented as follows:
This Amendment adds Financial Project Number (FPN) 436379-1-54-02 to this Agreement.
This Amendment also increases the total Department participation needed for the Construction and CEI Services of the
Project by EIGHT MILLION FIVE HUNDRED THOUSAND DOLLARS AND NO CENTS ($8,500,000.00).
Paragraph 6b of the Agreement is amended to read as follows:
The Department agrees to participate in the Project cost up to the maximun amount of $13;247,018.00 and, additionally
the Department's participation in the Project shall not exceed 50% of the total cost of the Project, and as more fully
described in Exhibit "B", Schedule of Financial Assistance. The Department's participation may be increased or
reduced upon a determination of the actual bid amounts of the Project by the execution of an amendment. The
Recipient agrees to bear all expenses in excess of the amount of the Department's participation and any cost overruns
or deficits incurred in connection with completion of the Project.
Paragraph 6c remains in full force and effect.
Reason for this Supplemental and supporting engineering and/or cost analysis:
The funding increase is for additional State funding for Construction and CEI services.
69
IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year
first above written.
BOARD OF COUNTY COMMISSIONERS STATE OF FLORIDA
INDIAN RIVER COUNTY DEPARTMENT OF TRANSPORTATION
(Name of RECIPIENT)
BY: BY:
TITLE: CHAIRMAN TITLE: DIRECTOR OF TRANSP. DEVELOPMENT
Print Name: SUSAN ADAMS Print Name: STEVEN C. BRAUN, P.E.
Date:
FDOT OFFICE OF THE GENERAL COUNSEL
ATTEST: LEGAL REVIEW:
Jeffrey R. Smith, Clerk of Court & Comptroller .See attached encumbrance form for date of
Funding approval by Comptroller
By:
, Deputy Clerk
APPROVED AS TO FORM & LEGAL SUFFICIENCY:
Recipient's LEGAL REVIEW:
Print Name: WILLIAM K. DEBRAAL
DEPUTY COUNTY ATTORNEY
70
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE -FUNDED GRANT AGREEMENT
EXHIBIT "B"
SCHEDULE OF FINANCIAL ASSISTANCE
RECIPIENT NAME & BILLING ADDRESS:
INDIAN RIVER COUNTY
1801 27TH STREET, BUILDING A
VERO BEACH, FLORIDA 32960
FINANCIAL PROJECT NUMBER:
436379-1-54-01, 436379-1-54-02
I. PHASE OF WORK by Fiscal Year:
FY 2019
FY2020
FY2021
TOTAL
Design- Phase 34
$ 0.00
$ 0.00
$ 0.00
$0.00
Maximum Department Participation - (Insert Program Name)
ok
or
$
%
or
$
%
or
$
%
or
$0.00
Maximum Department Participation - (Insert Program Name)
or
$
or
$
%
or
$
%
or
$0.00
Maximum Department Participation - (Insert Program Name)
%
or
$
%
or
$
%
or
$
%
or
$ 0.00
Local Participation (Any applicable waiver noted in Exhibit "A")
%
or
$ 0.00
%
or
$ 0.00
%
or
$ 0.00
%
or
$0.00
In -Kind Contribution
$
$
$
$ 0.00
Cash
$
$
$
$ 0.00
Combination In-Kind/Cash
$
$
$
$ 0.00
Right of Way- Phase 44
$ 0.00
$ 0.00
$ 0.00
$0.00
Maximum Department Participation - (Insert Program Name)
or
$
%
or
$
%
or
$
%
or
$ 0.00
Maximum Department Participation - (Insert Program Name)
or
$
or
$
%
or
$
ok
or
$0.00
Maximum Department Participation - (Insert Program Name)
or
$
or
$
or
$
or
$0.00
Local Participation (Any applicable waiver noted in Exhibit "A")
or
$ 0.00
or
$ 0.00
or
$ 0.00 •
or
$0.00
In -Kind Contribution
$
$
$
$ 0.00
Cash
$
$ 0.00
$
$ 0.00
Combination In-Kind/Cash
$
$
$
$ 0.00
Construction/CEI - Phase 54
$ 20,200,138.00
$6,500,554.00
$ 0.00
$36,700,692.00
Maximum Department Participation - (Transportation Regional
or
$ 3,246,464.00
or
$ 3,500,554.00
or
$
or
$ 6,747,018.00
Incentive)
Maximum Department Participation - (CIGP)
or
$
or
$ 6,500,000.00
%
or
$
%
or
$ 6,500,000.00
Maximum Department Participation - (Insert Program Name)
%
or
$
%
or
$
%
or
$
%
or
$0.00
Local Participation (Any applicable waiver noted in Exhibit "A")
or
$ 16,953,674.00
or
$ 6,500,000.00
or
$ 0.00
or
$23,453,674.00
In -Kind Contribution
$
$
$
$ 0.00
Cash
$ 16,953,674.00
$ 6,500,000.00
$
$ 23,453,674.00
Combination In-Kind/Cash
$
$
$
$ 0.00
71
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE -FUNDED GRANT AGREEMENT
EXHIBIT "B"
SCHEDULE OF FINANCIAL ASSISTANCE
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by
Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.
NORMA CORREDOR
District Grant Manager Name
Signature Date
72
Insert Phase and Number (if applicable)
$ 0.00
$ 0.00
$ 0.00
$0.00
Maximum Department Participation - (Insert Program Name)
or
$
or
$
%
or
$
ok
or
$ 0.00
Maximum Department Participation - (Insert Program Name)
or
$
or
$
%
or
$
ok
or
$ 0.00
Maximum Department Participation - (Insert Program Name)
%
or
$
%
or
$
%
or
$
%
or
$ 0.00
Local Participation (Any applicable waiver noted in Exhibit "A")
%
or
$ 0.00
%
or
$ 0.00
or
$ 0.00
or
$0.00 ,
In -Kind Contribution
$
$
$
$ 0.00
Cash
$
$
$
$ 0.00
Combination In-Kind/Cash
$
$
$
$ 0.00
II. TOTAL PROJECT COST:
$20,200,138.00
$16,500,554.00
$0.00
$36,700,692.00
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by
Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.
NORMA CORREDOR
District Grant Manager Name
Signature Date
72
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E., Public Works Director
FROM: James W. Ennis, P.E., Asst. Public Works Director
SUBJECT: Work Order No. 15, MBV Engineering, Inc.
11th Drive and 37th Street Intersection Improvements (IRC -2001)
DATE: March 18, 2020
DESCRIPTION AND CONDITIONS
On April 17, 2018, the Board of County Commissioners approved the Continuing Consulting Engineering
Service Agreement for Professional Services with MBV Engineering, Inc.
The purpose of Work Order No. 15 is to provide geotechnical investigation, utility locating services
(horizontal and vertical), franchise utility coordination, roadway construction plans, stormwater
management report, permitting, signalization plans, and intersection signing and pavement marking
plans for the intersection improvements of 11th Drive and 37th Street. Work Order No. 15 is for a not to
exceed amount of $149,067.50, which includes permit fees. The estimated construction cost of the
improvements is within the F.S. 287.055 threshold, authorizing these professional services to be
completed under a continuing services contract.
FUNDING
Funding is budgeted and available in Optional Sales Tax/Account No. 31521441-066510-13009/37th
Street (US 1 to Indian River Blvd including 11th Drive) in the not to exceed amount of $149,067.50.
RECOMMENDATION
Staff recommends approval of Work Order No. 15 to MBV Engineering, Inc., authorizing the professional
services as outlined in the Scope of Work and requests the Board authorize the Chairman to execute
Work Order No. 15 on their behalf for a not to exceed amount of $149,067.50.
ATTACHMENTS
Work Order No. 15
AGENDA ITEM FOR APRIL 7, 2020
73
WORK ORDER 15
11th Drive and 37th Street Roadway and Intersection Improvements
IRC -2001
This Work Order Number 15 is entered into as of this _ day of , 2020, pursuant to that
certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this
17th day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY,.
a political subdivision of the State of Florida ("COUNTY") and MBV Engineering, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit D
(Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant
will perform the professional services within the timeframe more particularly set forth in Exhibit B
(Time Schedule), attached to this Work Order and made a part hereof by this reference all in
accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of
the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement
and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as
if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
MBV Engineering, Inc.
By:
Title:
Vice President
By:
BCC Approved Date:
Susan Adams, Chairman
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Approved:
Approved as to form and legal sufficiency:
Deputy Clerk
Jason E. Brown, COUNTY Administrator
Dylan T. Reingold, COUNTY Attorney
74
EXHIBIT A - SCOPE OF WORK
It is understood the COUNTY desires to construct a new Public Road (11th Drive) from the south
property line of the Harbor Bluffs parcel to 37th Street. It is also understood the COUNTY desires to re-
align a portion of existing 11th Drive immediately south of 37th Street and to carry the improvement
through the 36th Court 4 -way stop intersection to approximately 150 feet south. In addition, the
COUNTY also desires to improve the existing intersection at 11th Drive and 37th Street by installing a
new mast arm traffic signal with pedestrian crosswalks, curb ramps, sidewalk ramps with landings and
the associated signage and miscellaneous pavement markings, as needed. Furthermore, we
understand the COUNTY desires a safety upgrade to the existing Go -Line bus stops that are presently
located in the 37th Street grassed rights-of-way, by installing separate turn -outs that will allow for the
busses to pull off the 37th Street east/west travel lanes to load and off-load passengers. In order to
provide enough area for the new bus turn -outs, portions of the existing swale located in the southern
ROW of 37th street will require culverting. Finally, we understand the COUNTY must provide sidewalk
connections to the Cleveland Clinic Indian River Hospital from the 11th Drive roadway.
Through preliminary consultation with County staff, this proposal assumes that the drainage for the
north portion of the 11th Drive Public Road improvements will be collected utilizing a curb and gutter
system with an underground piping network. The design will provide for the stormwater to be collected
and conveyed to the north via an underground piping network to a new dry pond that will be located
on the north side of the project area. The CONSULTANT assumes that the roadway improvements
associated with the areas south of 37th Street will be permitted to continue to drain to the existing
Indian River Hospital District's master drainage system through the network of pipes and existing
swales and will not require further treatment ponds or modifications to their existing wet ponds.
Project survey will be provided by Indian River County, inclusive of any additional utility and
underground infrastructure that may be required for design and that is not presently depicted on the
County's topographical survey for this location. COUNTY shall conduct Title Search on the SW corner
of 37th Street & 11th Drive for the existing utilities equipment / services located in this area.
CONSULTANT will work with County staff and the franchise utility operators for this area to identify any
surface or subsurface utility information needed in order to provide for a proper design.
The CONSULTANT proposes to provide the COUNTY with the necessary design plans and engineering
to complete the below detailed scope of work associated with the 11th Drive and 37th Street Roadway
and Intersection improvements project.
A. 11th Drive Roadway Improvements
1. Task 1- Geotechnical Investigation
A soils investigation conducting (5) Augers with HCP every 200 ft on the south side of
37th Street along existing 11th Drive, (8) Augers with HCP every 100 ft on the north side
of 27th Street for the new section of roadway, 4 SPTs (1 for each Mast Arm Location) to
a depth of 35ft and one Auger to a depth of 10ft and (3) Shelby Tube samples in the
proposed new dry pond location for the horizontal and vertical permeability tests.
CONSULTANT will coordinate above with the geotechnical firm and all testing shall be in
accordance with ASTM D —1586.
75
2. Task 2 - Utility Locating Services (Horizontal and Vertical)
DISCLAIMER NOTE: Final cost of this service cannot be determined until further
coordination has occurred with Franchise Utility Operators and County representative(s)
with regards to actual locations, lines and utilities will be desired for said service. The
fee has been estimated for budgetary purposes in Exhibit D, Fee Schedule. Should it be
determined from the Utility coordination meeting that additional Utility Locate Services
will be required, an Amendment can be developed at that time and presented to
COUNTY for approval.
The CONSULTANT will coordinate with Blood Hound Utility Locating Company (BHUG)
on their following scope:
a. Horizontally and vertically locate detectable underground utilities within the
project improvements area.
b. Meeting on site with CONSULTANT, COUNTY and Franchise Utility Operators to
confirm the locates area and specific requests and assist with access.
c. EM and Real -Time GPR Locating equipment will both be utilized to locate and
mark any detectable underground utilities. A not to scale digital field sketch will
be provided of our discoveries for surveying purposes. We will also provide
pictures and the raw GPR data for review.
d. Estimate does not include any surveying services. Survey services to obtain any
vertical elevations and horizontal alignments will be provided by COUNTY.
e. Customer is advised that Blood Hound utilizes water-based paint and flags to
identify any discoveries onsite. If this is an issue, Blood Hound must be made
aware of this when scheduling. All discoveries will be painted and flagged for
surveying purposes.
f. All findings will be marked according to APWA standard.
g. Any available as -built, engineered or other record drawings, if available, should
be supplied to BHUG prior to commencement of field work.
h. BHUG is not responsible for, moved, altered, obliterated or maintaining marks.
BHUG will impose an additional fee to relocated / remark facilities.
The performance of BHUG's services is limited to full and unobstructed access
to include but not limited to: mechanical rooms, manholes, hand holes,
vaults, meter rooms, telecom rooms, fixtures (plumbing, electrical,
communication), dispensers, fenced compounds, tanks and structures. Full
cooperation from the on-site personnel is necessary to perform a complete
survey.
j. Results are dependent upon field conditions at the time of locating services. It
may be necessary to have parked vehicles or machinery moved to allow for a
full scan and to access structures.
k. CUSTOMER IS ADVISED THAT LIMITATIONS EXIST IN LOCATING PLASTIC
MATERIALS WITHOUT TRACEABLE WIRES ATTACHED.
During subsequent mobilizations Vacuum Excavation will be utilized to provide
the precise horizontal and vertical position of specific utilities within the
specified areas. CONSULTANT, COUNTY and Franchise Utility Operators
representatives will assist in identifying the areas for vacuum excavation and
provide guidance to BHUG.
76
m. Test hole data forms will be provided with pertinent information to include
size, function, depth, material (of pipes if known) and provide the precise
horizontal and vertical position of any discoveries. Offsets will be provided to
existing above ground features as well and all discoveries will be painted and
flagged with all verification's staked with a semi-permanent marker for
surveying purposes. A digital field sketch will be provided along with pictures
of the areas in question.
n. Customer is advised the vertical portion of the estimate will be based on a per
hole fee. Only completed test holes will be invoiced. A mobilization fee is
required (if second day of MOB is not required it will not be invoiced).
o. Customer understands any fees required for permits and MOT services are not
provided and included in this estimate and none are anticipated.
P. Cavities will be refilled with dry, native spoils (compacted in 6" lifts).
q. Estimate does not include any final restoration such as hot mix asphalt, milling
/ resurfacing or special back fill requirements (flowable fill.) If final restoration
is required by end client, city, state, or any other entity, that restoration will be
the responsibility of the client. Blood Hound does not perform final concrete or
asphalt surfacing. BHUG will not perform any excavations thru sidewalk without
prior permission. Test holes performed under the roadway will be repaired with
an asphalt cold patch and any concrete surfaces will be repaired with a Quikrete
type product.
r. All Survey work will be completed by IRC. BHUG will coordinate with
CONSULTANT on scheduling times for surveying services to avoid delays as much
as possible.
3. Task 3 —11th Drive Roadway Construction Plans
The roadway construction plans shall be developed to provide roadway design from the
south property line of the Harbor Bluffs parcel to approximately 150' south of 36th Court.
It is anticipated that the Public Road portion to be located on the north side of 37th Street
will contain two (2) 12'- wide lanes, a 5'- wide bike lane and a 6' -wide sidewalk. A new
driveway connection to the CCIRH Behavioral Health Center to the east, along with a
new driveway connection to 12th Court to the west, will also be designed and
incorporated into the plans for this section of the road improvement. The roadway plans
shall include the design of a southbound left turn / through lane and a dedicated right
turn lane at the intersection of 37th Street.
It is anticipated the public road portion to be located on the south side of 37th Street will
contain (2) 12'- wide lanes and a 6'- wide sidewalk. The Roadway Plans shall include the
design of a northbound left turn / through lane and a dedicated right turn lane at the
intersection of 37th Street.
The CONSULTANT will develop the necessary Demolition plans for those areas north and
south of 37th Street as needed to support the 11th Drive Roadway Improvement project
and as discussed in preliminary coordination meetings with County staff. CONSULTANT
will rely on COUNTY to coordinate with the Cleveland Clinic Indian River Hospital (CCIRH)
for all demolition activities that will occur on CCIRH property as associated with this
project.
77
The construction plans shall include both plan and profile views of the proposed
roadway, as well as cross-sections at appropriate intervals. Roadway Plans shall include
Signage and Striping Plans for both 11th Drive roadway sections along with the
appropriate signage and striping details for the new signalized intersection. Plans will be
designed to include the necessary roadway drainage infrastructure associated with this
project along with the necessary franchise utility design improvements required for
installation of the new roadway system. All plans will be prepared in accordance with
the latest design standards and practices (MUTCD) and the FDOT Standard
Specifications and Indexes.
Roadway Plans shall depict existing rights-of-way, section lines, property lines,
temporary construction easements (as applicable) and center line of construction.
Horizontal control points with State Plane coordinates for all PC's, PT's, curve radii, curve
lengths and horizontal PI's shall be included on the plans or summarized in an alignment
table.
Erosion Control plans and applicable details sheets shall be developed as applicable to
support the roadway design project.
All specifications shall be noted and contained on the roadway construction plans and
shall reference either Indian River County and/or FDOT Specifications for Road and
Bridge Construction. Any deviations from County and/or FDOT Specifications for Road
and Bridge Construction shall be noted and clarified on the construction plans.
4. Task 4 - Stormwater Management Report
It is anticipated that all roadway improvements proposed north of 37th Street will drain
to a new dry detention pond that will be located in the north section of the project area.
CONSULTANT will provide all necessary design and permitting of said pond to provide
for the required water quality treatment and attenuation associated with this section of
the new roadway. It is anticipated that all roadway improvements proposed south of
37th Street will drain to the Indian River Hospital District's existing Master Stormwater
system via existing swales and or piping. A Stormwater management report will be
developed substantiating this proposed system and design and provided to Indian River
County and the St. Johns River Water Management District. It is understood the COUNTY
will coordinate any easements necessary for the associated drainage design to flow to
the locations stated above. As it is assumed this project will be permitted to drain to the
aforementioned systems, this proposal includes stormwater pond modification (north
roadway system) design and minor modifications to the IR Hospital District's Master
stormwater pond bodies.
5. Task 5 - Permitting
CONSULTANT shall coordinate with COUNTY and develop the necessary permit
applications in support of the 11th Drive Roadway Improvement project. CONSULTANT
shall complete all applications and coordinate with County representative(s) for
necessary signatures and authorizations. CONSULTANT shall coordinate and submit all
application packages (once complete) to the applicable jurisdictional agencies.
78
CONSULTANT shall respond to RAIs as applicable and will work closely and coordinate
with COUNTY on RAIs issued by the permitting agencies. It is understood this project is
only required to apply for the following permits and is therefore based on such:
• St. John's River Water Management District Permit modification to the existing
Indian River Hospital District Master Permit for the portion of 11th Drive south of 37th
Street (Report format only, excludes ICPR modeling)
• St. John's River Water Management District ERP Permit for the portion of 11th Drive
north of 37th Street
Task 6 - Franchise Utility Coordination
The CONSULTANT will coordinate with franchise utility operators in the vicinity of the
project such that the proposed construction activities can be developed to minimize
impacts to existing utilities located within the project limits. Franchise utility
adjustments, designed by the respective franchise utility, will be requested by the
CONSULTANT and reflected within the prepared construction documents. The
CONSULTANT will also coordinate with the electrical service provider relative to the
location and infrastructure required to accommodate the proposed power supply
location in support of the proposed 11th Drive and 37th Street signalized intersection.
B. 11th Drive & 37th Street Signalization - Mast Arm Assembly
1. Task 1- Signal Design Construction Plans
The CONSULTANT will prepare traffic signal design plans, and special details for
construction. The plans will be signed and sealed.
The plans will include the design and layout of proposed signal poles, signal heads, video
detection, conduit, and pull boxes. The plans will include call outs, controller timing
chart, signal head details, sign details, controller notes, signal operating plan, overhead
street name sign details, pole schedules, tabulation of quantities.
Plan sheets will include generals notes, layout sheets, sign work sheets (if needed), and
mast arm assemblies data tables.
The plans will be prepared in accordance with County and applicable FDOT standards to
provide all elements necessary to accommodate the scope of work. This effort will
include at a minimum; Key Sheet, General Notes Sheet, Plan Sheets, Cross Section
Sheets, Erosion Control Sheets, Signalization Sheets, Opinion of Probable Construction
Cost and other detail sheets as necessary to produce the construction bid plans.
The following additional data shall be utilized for the development of the plans:
a. The roadway plan sheets will be drawn at a scale of 1" = 40' prepared on 11" x
17" sheets.
b. Plan sheets shall depict existing right-of-way, section lines, property lines,
temporary construction easements, and centerline of construction. Horizontal
control points with state plane coordinates for all PC's, PT's, curve radius, curve
length and horizontal PI's shall be included on the Plan or summarized in an
alignment table.
79
c. Signing and Pavement Markings will be included within the Construction
Documents. All signing and pavement markings are to be prepared in accordance
with the latest design standards and practices (MUTCD), FDOT Standard
Specifications, Indexes, and COUNTY standards.
d. Plans shall include spot grades adequate to describe any proposed grading.
e. Match lines shall not be located within the limits of an intersection.
f. If applicable, soil boring information shall be plotted on cross sections with soil
classification and high season water table.
g. All quantities shall reference FDOT Pay Item Numbers.
h. All details shall reference FDOT Index Numbers, where applicable.
All specifications shall reference the FDOT Specifications for Road and Bridge
Construction. Any deviations or special specifications not included in FDOT
Specifications will be provided in the Technical Specifications.
2. Task 2— Intersection Signing and Pavement Marking Plans
Signing and Pavement Marking plans shall include: Preparation of the plan layout, key
map, quantities (including signing and pavement marking quantity), tabulation of
quantities, and detail of major signs. Plans are to be prepared in accordance with the
latest design standards and practices (MUTCD), FDOT Standard Specifications, Indexes,
and shall be accurate, legible, complete in design and drawn at the same scale as the
Roadway Plans, furnished in reproducible form.
C. Cost Estimates
The consultant will produce three (3) Opinion of Probable Cost (OPC) at the designated
milestones of the project. A summary of pay items sheet shall be prepared with all required
initial (30%), interim (60%) and Final (100%) plans submission. The final plans (signed and
sealed) will be provided to COUNTY based upon English units and provided in digital and PDF
formats.
D. Bidding Phase
The COUNTY shall be responsible for setting the providing the front-end bid documents, bid
opening date, advertisement of the bid, scheduling the pre-bid meeting, and scheduling the bid
opening. The Consultant will provide the following:
• Preparation of Civil and Traffic Plan Documents for Bidding
• Attendance at Pre -Bid Meeting (Both civil and traffic representatives will be in attendance)
• Response to requests for additional information (RAIs) for bidders
NOTE: All construction specifications will be on the applicable plan sheets in lieu of a
specifications manual. The Consultant will prepare a pdf file of the final bid package for the
COUNTY's use in distribution to prospective bidders via Demandstar.
80
EXHIBIT B - SCHEDULE
Upon authorization to proceed by the COUNTY, the above described services will be provided based
on the following schedule:
• Initial Submittal (30% design drawings) 3 months from issuance of Notice to Proceed
• Interim Submittal (60% design drawings) 5 months from issuance of Notice to Proceed
• Final Submittal (100% design drawings) 7 months from issuance of Notice to Proceed
EXHIBIT C - DELIVERABLES
The CONSULTANT shall provide the COUNTY with the following at the designated milestones:
• Initial (30%) completion:
o Three (3) sets of plans in 24" x 36" format
o One (1) Opinion of Probable Cost (OPC)
o One (1) CD with drawings in PDF format
• Interim (60%) completion:
o Three (3) sets of plans in 24" x 36" format
o One (1) Opinion of Probable Cost (OPC)
o One (1) CD with drawings in PDF format
• Final (100%) completion:
o Three (3) sets of plans in 24" x 36" format (signed & sealed)
o One (1) Opinion of Probable Cost (OPC)
o One (1) electronic version of the plans in pdf and CAD format
81
EXHIBIT D - FEE SCHEDULE
The COUNTY agrees to pay and the Consultant agrees to accept for services rendered, pursuant to this
Agreement, fees inclusive of expenses in accordance with the following:
Task
Fee
A. 11th Drive Roadway Improvements
1. Task 1- Geotechnical Investigation
$ 8,250
2. Task 2 - Utility Locating Services (Horiz. & Vert.) *
$ 10,000
3. Task 3 - 11th Drive Construction Plans
$ 55,500
4. Task 4 - Stormwater Management Report
$ 8,500
5. Task 5 - Permitting
$ 5,500
6. Task 6 - Franchise Utility Coordination
$ 8,500
B. 11th Dr. & 37th R. Signalization Mast Arm Assembly
Signalization Plans and Intersection Signing and
Pavement Marking Plans
$ 42,500
C. Cost Estimates
$ 4,500
D. Bidding Phase
$ 4,800
TOTAL
$ 148,050
Permit Application Fees:
a. SJRWMD ERP for new dry pond
$ 490.00
b. SJRWMD ERP modification**
$ 527.50
*Refer to section A. Task 2 for disclaimer notes.
**Based on 62-330 FAC, 25% of the fee for a new permit for activity proposed in modification.
ADDITIONAL SERVICES
When required by the COUNTY or the Contract Documents, where circumstances exist beyond the
Consultant's control, Consultant shall provide or obtain from others, as circumstances required, those
additional services not listed as part of the Work Order, the Consultant shall notify the COUNTY
promptly prior to commencing said Additional Services, and if agreed upon, will be paid for by COUNTY
in accordance with the Master Agreement, Professionals and vendor intended to provide additional
services shall first be approved by the COUNTY, in writing, by the COUNTY's Project Manager.
The COUNTY has selected the Consultant to perform the professional services set forth on this Work
Order. The professional services will be performed by the Consultant for the fee schedule set forth in
this Work Order. The Consultant will perform the professional services within the timeframe more
particularly set forth in this Work Order in accordance with the terms and provisions set forth in the
Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall
conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
82
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
CONSEN
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E., Public Works Director
THROUGH: Eric Charest, Natural Resources Manager
FROM: Quintin Bergman, M.S., Sea Turtle Environmental Specialist
SUBJECT: Sector 3 Beach & Dune Nourishment Project
APTIM Amendment No. 1 to Work Order 2018006-4 (IRC 1926)
DATE: April 2, 2020
DESCRIPTION AND CONDITIONS
On January 9, 2018, the Indian River County Board of County Commissioners (BCC) approved a
contract with APTIM Environmental & Infrastructure, Inc. (APTIM) for professional coastal
engineering and biological support services related to the management and nourishment of the
Sector 3 (Wabasso Beach) beach project area (RFQ#2018006).
The Sector 3 project area is a critically eroded 6.6 -mile section of shoreline that extends from the
Seaview Subdivision south to the Turtle Trail beach park. The Sector 3 project area sustained
damage from Hurricane Matthew (2016), Irma (2017), and Dorian (2019) creating the need for
repair.
On December 4, 2018 the BCC approved Work Order No. 2018006-4 in the amount of
$150,613.60, to provide professional services in support of pre -construction biological
monitoring.
Florida Department of Environmental Protection (FDEP) permitting requires pre- and post -
construction biological monitoring adjacent to the project area to monitor for potential
secondary impacts to nearshore natural hardbottom. This is completed through the use of
transects that divers monitor within the project area. The original Work Order 2018006-4
contains a task of establishing and monitoring thirty (30) permanent transects. The need for
Amendment No. 1 to Work Order 2018006-4 has resulted from the FDEP Requests for Additional
Information (RAI) and permitting process during which the Biological Monitoring Plan was revised
to include the installation and monitoring of thirty-eight (38) permanent transects.
APTIM provided a cost proposal of $26,840.30 to accomplish the additional eight (8) transects as
detailed in proposed Amendment No. 1 to APTIM Work Order 2018006-4. County staff has
reviewed the proposed cost for Amendment No. 1 in the amount of $26,840.30 and found the
cost to be in line with the current approved work order and existing professional services
agreement.
83
Page 2
Sector 3 — Beach & Dune Nourishment Project
APTIM Amendment No. 1 to Work Order No. 2018006-4
April 7, 2020 BCC Meeting
FUNDING
Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue.
Funding for the pre -construction monitoring in the amount of $26,840.30 is budgeted and
available for the Sector 3 Beach Restoration Project in the Beach Restoration Fund/Sector 3
Beach Renourishment/Hurricane Matthew, Account No. 12814472-066514-17001.
RECOMMENDATION
Staff recommends the Board authorize additional funding for Amendment No. 1 to Work Order
No. 2018006-4 in the amount of $26,840.30, producing a new total work order lump sum price
of $177,453.9. Additionally, staff recommends the Board authorize the Chairman to execute
Amendment No. 1 to Work Order No. 2018006-4.
ATTACHMENT
Amendment No. 1 to WO #2018006-4
APPROVED AGENDA ITEM FOR: April 7, 2020
84
March 24, 2020
Exhibit 1
James Ennis
Assistant Public Works Director
Indian River County Public Works
1801 27th Street
Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 3 — 2018006 — Work Order #4 — Amendment 1
Pre -Construction Biological Monitoring
Dear James:
This proposal outlines an amended scope of work for Aptim Environmental & Infrastructure, LLC (APTIM) to
provide professional services to Indian River County (the County) in support of pre -construction biological
monitoring efforts required for the Indian River County Sector 3 Beach and Dune Renourishment Project. The
Biological Monitoring Plan developed for the Sector 3 project during permitting will require pre- and post -
construction biological monitoring adjacent to the project area to monitor for potential secondary impacts to
nearshore natural hardbottom. This. task addresses the scope of work to complete the pre -construction biological
monitoring, and is based on early coordination with the Florida. Department of Environmental Protection (FDEP)
and the FDEP Standard Operating Procedures (SOP) for Nearshore Monitoring of Beach Nourishment Projects
(FDEP, 2016). The pre -construction biological monitoring proposed herein includes hardbottom edge mapping
and establishment and monitoring of permanent crossshore transects. If additional, or expanded tasks are
identified by the regulatory agencies during the permitting process, APTIM will notify the County, and a mutually
agreeable change order or additional Work Order will be executed.
This amendment to the scope of work has resulted from the Requests for Additional Information (RAI) and
permitting process during which the Biological Monitoring Plan was revised to include the installation and
monitoring of thirty-eight (38) permanent transects. The costs to install eight (8) additional transects is provided
herein.
The costs associated with this work order were developed following the provisions of the Professional Services.
Agreement between Indian River County and APTIM, dated January 9, 2018, to provide engineering and biological
support services for the Sector 3 (Wabasso Beach) Beach and Dune Renourishment Project (RFQ#2018006).
Scope of Work
• Installing and Monitoring Permanent Transects:
Eight (8) additional (Thirty-eight (38) in total) permanent transects will be established along the length of project
influence, which includes 1000 feet north (updrift) and 3000 feet south (downdrift). This includes twenty-four (24)
biological monitoring transects and fourteen (14) sediment -only transects located in areas where the ETOF comes
closest to the hardbottom. All transects will run perpendicular to the shoreline and extend from the landward
85
hardbottom edge to a distance of 50 meters seaward. Stainless steel rods will be used to permanently mark the
transects to facilitate repeatability for post -construction monitoring.
Following transect establishment, a biological survey will be conducted to document the pre -construction
condition of the hardbottom using the following methods:
• Quadrat Assessments: Up to nine (9) 0.5-m2 quadrats sampled along each transect to quantify the benthic community.
• Sediment Measurements: Collected using line -intercept and 1-m interval sediment depth measurements.
• Video/Photo Documentation: Collected for the length of each transect.
It is anticipated that an additional three (3) days (up to 20 days total) of field operations is required to delineate
the hard bottom edge, install permanent transects and monitor the transects. The collected pre -construction data
will be compiled and incorporated into an interactive GIS database and the quadrat data will be entered into an
Access database. Data entry, reduction, archiving, and analysis time is included in the cost estimate to address the
data management and reporting requirements for the field operations.
Deliverable
Raw data will be provided to FDEP and the County including a PDF of the scanned datasheets, excel spreadsheets
with quadrat data, interval sediment depth measurements and line -intercept data, shapefiles of the hardbottom
edge survey, video/photo documentation. Additionally, APTIM will provide a map of the project area and adjacent
hardbottom resources with the hardbottom edge delineation and monitoring transects overlaid onto the most
recent aerial photography (in digital format). A report is not proposed for the pre -construction monitoring survey.
APTIM will also provide information or assistance to County staff, as needed or requested.
Schedule
The pre -construction monitoring event will take place, upon receipt of a written notice to proceed, during the
summer (May —September) prior to project construction. Raw data from field operations will be submitted to the
County and FDEP within 45 days of completion of the survey.
Cost
The lump sum cost for this amendment is $26,840.30.
Summary
The total lump sum cost to perform the proposed work described herein for Sector 3 — 2018006 — Work Order #4
is $26,840.30. The following page includes a summary of the costs and labor hours of each Task. Thank you for
the opportunity to serve Indian River County. As always, please do not hesitate to call if you have any questions.
Sincerely,
Christopher Paul, P.E.
Project Manager 1 Coastal Engineer
Aptim Environmental & Infrastructure, LLC.
cc: Quintin Bergman, IRC
Eric Charest, IRC
Stacy Buck, CPE
zed Corporate Signature
Beau C. Suthard, P.G.
Printed Name
Program Director
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CONSENT AGENDA
BCC Meeting April 7, 2020
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General SPrviiPc
Pat
Date: March 23, 2020
To: The Honorable B4
Through: Jason E. Brown, (
Michael C. Zito, A
From: Kevin M. Kirwin,
Subject: Approval of Licen
Inc. for Partition
Office to Include
Antenna.
BACKGROUND
adio Club,
mpground
in of One
Vero Beach Amateur Radio Club, inc. (vEEARC) is a registered not for profit organization located
within Indian River County. The VBARC stated mission is " to recruit, train and help committed
HAM (term that refers to amateur radio operators) Radio operators carry on the tradition of
amateur radio by using our network of technical resources, and expertise to provide equipment,
skilled operators and emergency services when called upon by local authorities in time of need to
assist and protect the citizens in the communities in which we live and serve."
The VBARC has a long standing history of service to the citizens of Indian River County through
their cooperation with the Indian. River County Emergency Services Division.
Most recently, when Indian River County opened ten shelters in preparation for Hurricane Dorian,
the Indian River County Emergency Services Division worked with Amateur Radio Emergency
Services (ARES) and VBARC to activate communications at all of the shelters including the
Special Needs & the Pet Friendly Shelters. ARES and VBARC provided vital health and welfare
information to the various agencies throughcoordination with the Emergency Services Division.
Amateur radio operators logged 631 hours amongst the 16 volunteers during this activation.
VBARC is looking to utilize space at the Donald MacDonald Campground, located at 12315
Roseland Road. The office of the campgrounds is housed within a 1,976 square foot, repurposed
modular building (formerly the pro -shop and club house for the Sandridge Golf . Course).
Campground staff use only a small portion of the entire square footage of the building and their
primary tasks are focused on campsite maintenance and grounds maintenance duties on nearby
parks.
VBARC intends to partition approximately 204 square feet of the building's space to set up a fully
operational amateur radio station along with an antennae tower in order to conduct HAM
certification trainings for Scouts, Veterans and other interested residents. The club will hold
monthly gatherings for low powered temporary installations, training in the latest digital
techniques, license courses, testing, and conduct amateur radio exercises. 89
Additionally, VBARC will be installing a CCTV security monitoring system in the building which
the County will have access to and a digital locking system for the building to enhance security.
VBARC's presence in the building will further enhance the security of the facility and
campgrounds. There are no foreseeable operating impacts with the execution of this license.
FUNDING:
Vero Beach Amateur Radio Club, Inc. will reimburse the County for additional electrical expenses
incurred through this license. The estimated value of the digital locking system to be installed by
the VBARC is $800 and the estimated value of the CCTV security monitoring system is $500.
RECOMMENDATION:
Staff respectfully recommends the Indian River County Board of County Commissioners accept the
license agreement with Vero Beach Amateur Radio Club, Inc. and authorize the chair to execute
the same.
ATTACHMENT:
License Agreement with Vero Beach Amateur Radio Club, Inc.
DISTRIBUTION:
Vero Beach Amateur Radio Club, Inc.
Kevin M. Kirwin, Director —Parks and Conservation Resources
APPROVED AGENDA ITEM FOR APRIL 7, 2020
90
LICENSE AGREEMENT
This license agreement ("License Agreement") entered into on this day of
, 2020 by the BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, 1801 27th Street,
Vero Beach, Florida 32960, hereinafter referred to as "IRC", and The Vero Beach Amateur
Radio Club, Inc. , a Florida Not for Profit Corporation, 4225 43rd Avenue, Vero Beach,
FL 32967, hereinafter referred to as "VBARC", in consideration of the mutual promises and
agreements set forth below, hereby agree as follows:
WITNESSETH:
1. PROPERTY AND TERM. IRC hereby issues a license to the VBRAC for use of the
two hundred and four square feet of office space (17 x 12 feet), located at 12315 Roseland
Road, Sebastian, Florida 32958, in the County of Indian River, Florida, more particularly
described as follows:
Approximately two -hundred four (204) square foot partitioned
section of the Campground Office at the Donald McDonald
Campground including space behind office for the construction
of one antenna (approximately forty (40) feet high).
The term of the license shall begin the day approved by the Board of County
Commissioners and end three (3) years thereafter with an option to renew for two, one year
terms upon mutual agreement of both parties. The County's right of entry onto the property
shall begin upon termination of this License Agreement.
1.1 Extension of License. This license shall not be extended beyond the stated
term unless agreed upon in writing, 30 days before expiration of this license.
1.2 Termination of License by VBARC. VBARC may opt out of this license
anytime during the license period by providing written notice to IRC. This license shall
terminate if the VBARC no longer occupies or uses the license premises.
1.3 License Fee. Provided VBARC performs all terms and conditions of this
License Agreement, VBARC shall not be required to pay a fee for use of premises.
2. USE OF PREMISES. During the term of this License, the VBARC shall use the
licensed premises for VBARC meetings and to access radios and for no other social,
business functions, or purposes. VBARC shall not use the premises, or any part thereof, or
permit the same to be used for any illegal, immoral, or improper purposes; not to make, or
permit to be made, any disturbance, noise, or annoyance whatsoever detrimental to the
premises or the comfort and peace of the inhabitants of the vicinity of the premises.
Members and guests of VBARC shall not use tobacco or have alcohol on the premises. IRC
will permit access to the facility to VBARC.
2.1 Access VBARC will only allow members and escorted guests of the VBARC
into the office. VBARC shall send an email to the campground manager twenty-four (24)
91
hours in advance of all scheduled events, meetings and training sessions. When advance
notice is not feasible, such as to perform required maintenance, participate in emergency
communication events or the like, VBARC will inform the campground manager via email
stating the purpose of the visit and which VBARC members entered the site.
2.2 Check In All members of VBARC will be required to log in and out of the
facility and the log will be provided for inspection by the Parks and Conservation Resources
Director.
2.3 Antenna The Antenna shall be solely used by VBARC. Antenna use by other
radio transmissions or cell nodes is not permitted without prior IRC written approval.
2.4 Overnight Lodging The office is not to be used as a sleeping premises
however, IRC does recognize that VBARC will be conducting 24 hour exercises periodically.
3. PROPERTY LICENSED "AS IS". VBARC agrees that the property is being licensed
"as is" and that IRC makes no warranty or guarantee of the condition of the property or any
of the improvements. VBARC has examined the premises and has determined that the
premises are suitable for VBARC's purposes.
4. COMPLIANCE OF LAW. VBARC shall comply with all of the laws, rules,
ordinances, and regulations of the County, State and Federal Governments, and agencies
regarding the use of the premises. Violation of any law, rule, ordinance or regulation may
result in immediate termination of this license agreement.
5. MAINTENANCE AND REPAIRS. VBARC agrees to make any approved
improvements to the premises and agrees to keep said premises in a safe, clean and
attractive condition during the term of this License Agreement. VBARC shall clean the
restrooms in the office after each visit and clean common meeting space after each use.
VBRAC shall make any repairs to the premises for damages caused by VBARC or its
members or guests within a reasonable time frame upon request by IRC. Upon the
expiration of the License Agreement, VBARC shall surrender the premises quietly and
peaceably in substantially the same condition as it was at the outset of this License,
reasonable wear and tear and damage by the elements excepted.
6. INSTALLATION AND REMOVAL OF EQUIPMENT AND FIXTURES. With written
permission of IRC, VBARC shall have the right to install on the premises such equipment,
fixtures and other items necessary or convenient for its use of the premises. All equipment
and property purchased by VBARC and placed in, on, or about the premises, including
equipment not affixed to the realty, shall remain the property of VBARC. VBARC may
remove same on or before the termination of the License Agreement, provided that if
removal results in damage to any part of the premises, VBARC shall return the property to a
condition suitable for the original intended use of that part of the licensed property. In
addition, any and all personal property not attached or installed in any building or structure
shall remain VBARC's property and may be removed on or prior to termination of this
License Agreement.
6.1 Wi-Fi/Locks VBARC shall install a digital lock to the facility for use by
VBARC and VBARC will have access to the Wi-Fi at the campground to support such
92
systems. VBARC may at their own expense install an upgraded Wi-Fi service to the
building.
6.2 Improvements Any improvements or signage must be approved by Indian
River County Parks and Conservation Resources Director in writing prior to said
improvements or signage being added to property.
' 6.3 Permitting Any improvements and or construction that will require a permit
shall be done through Indian River County.
6.4 Closed -Circuit Television (CCTV) VBARC shall install a CCTV system
viewing the office entrance and radio room with IRC having access to the system's
recordings.
7. UTILITIES. VBARC will pay the difference between the current monthly average and
the future monthly average of the Electric Bill for the Office at year end in one payment. The
VBARC agrees to hold IRC harmless from any interruption in the use and services of such
commodities.
8. HOLD HARMLESS. VBARC agrees to hold harmless and indemnify IRC from any
liability which may arise from the VBARC's use of the property.
9. INSURANCE. The VBARC shall carry the following insurance coverage and shall
furnish IRC a certificate of said coverage.
9.1 Special Requirements. Prior to the commencement of the use of the
premises, a certificate of insurance shall be provided to the Risk Manager for review. and
approval. The certificate shall provide for the following:
A. Indian River County shall be named as an "Additional Insured" on the
general liability policy.
B. Indian River County will be given thirty (30) days' notice prior to
cancellation or modification of any stipulated insurance. Such notice shall be in writing by
certified mail, return receipt requested, and addressed to the Risk Manager.
9.2 Lapse in Coverage. If the VBARC allows insurance coverage required
under this License Agreement to lapse, expire or be canceled it shall be an immediate
breach of the License Agreement and grounds for eviction.
9.3 Damage by Fire or Other Causes. That in the event the premises are
destroyed or so damaged by fire or other casualty as to be unfit for occupancy or use, then this
License Agreement shall thereby be determined ended. IRC shall not be liable to rebuild,
replace or repair said premises.
10. RIGHT TO INSPECT. IRC may enter and inspect the premises at all reasonable
hours to ensure that the premises are being properly maintained and kept in good condition.
10.1 Meetings IRC will schedule and conduct quarterly meetings with VBARC and
the Donald McDonald Campground Manager.
93
11. ASSIGNMENT. VBARC shall not assign, or transfer any part of this License
Agreement without prior written consent of IRC which may be withheld for any reason. This
License Agreement is entered into with the knowledge that only the VBARC will occupy the
office. No additional entities, whether permanent or temporary shall be permitted to occupy
the office space during the term of the License Agreement without IRC's written consent.
VBARC shall not mortgage the premises.
12. ATTORNEY'S FEES AND COSTS. In the event there arises any dispute or litigation
over the terms and conditions of this License Agreement, the prevailing party shall be
entitled to all attorney's fees, costs and suit money expended to resolve that dispute.
13. NOTICE. Any notices which are required, or which either party may desire to serve
upon the other, shall be in writing and shall be deemed served when hand delivered, or
when actually received via U.S. Mail, postage prepaid, return receipt requested, addressed
to VBARC at:
The Vero Beach Amateur Radio Club, Inc.
4225 43rd Avenue
Vero Beach, Florida 32967
Such notices to IRC shall be addressed as follows:
Indian River County
Parks and Conservation Resources Director
Attention: Public Works Director
5500 77th Street
Vero Beach, Florida 32967
These addresses may be changed by either party by providing written notification to the
other.
14. RADON GAS. Radon is a naturally occurring radioactive gas that, when it has
accumulated in a building in sufficient quantities may present health risks to persons who are
exposed to it over time. Levels of radon that exceed federal and state guidelines have been
found in buildings in Florida. Additional information regarding radon testing may be obtained
from your county public health unit. This paragraph is included pursuant to the requirement of
Florida Statutes Chapter 404.056 for the purpose of public information and notification.
IN WITNESS WHEREOF, we, IRC and VBARC, hereunto affixed our hands and
seals at Vero Beach, Indian River County, Florida, the day and year first above written.
THE VERO BEACH AMATEUR BOARD OF COUNTY COMMISSIONERS
RADIO CLUB, INC. OF INDIAN RIVER COUNTY, FLORIDA
By: By:
Its: Susan Adams, Chairman
94
Approved by BCC: , 2020
Witnessed by:
ATTEST:
signature:
printed name: By:
Jeffrey R. Smith, Clerk of Court
signature: and Comptroller
printed name:
Approved:
Jason E. Brown, County Administrator
Approved as to form and legal Sufficiency
Susan J. Prado
Assistant County Attorney
95
INDIAN RIVER COUNTY, FLORIDA
AGENDA MEMORANDUM
Library Services /
Department of General Services
CONSET AGENDA
BCC Meeting 04.07.2020
Date:
To:
March 10, 2020
The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
Thru: Michael C. Zito, Assistant County Administrator
From:
Tracey L. Wehking, Director of Library Services
Subject: North County Library Addition — Donadio & Associates, Architects, P.A.
— Work Order No. 3
DESCRIPTIONS AND CONDITIONS:
The North County Library opened in November of 1990 and was expanded in 2002 to bring total
square feet to 25,445. The Library Master Facility Plan 2005-2025 states that by 2025 the North
County Library should have between 32,397 and 53,995 square feet. The North County Library is
a very busy branch in a growing city. Expansion, particularly for children's services, is needed to
serve the growing community. The proposed 2,800 square foot addition will allow for a dedicated,
large multi-purpose room for Storytime and programming. This will open up the current small
story room for use as a makerspace/STEAM lab. Additionally, two new small conference rooms
will be incorporated into existing space to better serve the needs of the community.
Staff received a proposal including the necessary scope of work from Donadio & Associates,
Architects, P.A., under continuing services contract (RFQ 2018063), the ranking of which was
approved by the Board of County Commissioners on October 16, 2018, and the BCC subsequently
approved the agreements on November 13, 2018.
The Scope of Work for the North County Library Addition includes all Architectural services,
Structural Engineering, Mechanical/Electrical Engineering and Civil Engineering under Basic
Services outlined in the attachment. Reimbursable expenses will be billed at actual cost.
Additional Services include Civil Engineering associated with On-site Civil Design/Permitting and
Sebastian Lakes PUD Master Stormwater Track Drainage Modeling if required. Additional
services will include construction cost consulting services, geotechnical testing, site lighting and
photometrics as needed.
FUNDING:
Funding for this project is available through. Library Impact Fees -Impact Fees/Library/N County
Library Expansion (Account No. 10311271-066510-20027) in the amount of $88,470.00.
Reimbursable expenses included in the total amount will be billed at actual cost and any fees
associated with the Additional Services will be billed only as utilized.
Description
Account Number
Amount
Donadio Work Order #3
North County Library Expansion
# 10311271-066510-20027
$88,470.00
RECOMMENDATION:
Staff recommends the acceptance of Work Order No. 3 to Donadio & Associates, P. A. for
architectural/engineering design services and requests the Board to authorize the Chairman to
execute Work Order No. 3 in the amount of $88,470.00.
ATTACHMENTS:
Attachment A — Work Order No. 3 Donadio & Associates, Architects, P.A. - Architectural/Engineering for
North County Library Addition.
APPROVED AGENDA ITEM FOR APRIL 07, 2020
97
ATTACHMENT A
WORK ORDER NO. 3
ARCHITECTURAL/ENGINEERING PROPOSAL 2019-44.1.2
NORTH COUNTY LIBRARY ADDITION
DONADIO & ASSOCIATES, ARCHITECTS, P.A.
This Work Order Number 3 is entered into this day of April, 2020, pursuant to that certain
Continuing Consulting Architectural Services Agreement, dated November 13, 2018, (collectively
referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the
State of Florida ("COUNTY") and DONADIO & ASSOCIATES, ARCHITECTS, P.A. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1.
Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with
the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in
each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: BOARD OF COUNTY COMMISSIONERS
Donadio & Associates, Architects, P.A. OF INDIAN RIVER COUNTY
By: By:
Susan B. Adams, Chairman
Title: BCC Approved Date:
ATTEST: Jeffery R. Smith, Clerk of Court
and Comptroller
By:
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan T. Reingold, County Attorney
98
DONADIO
& Associates, Architects, P.A.
March 16, 2020
Beth Powell
Asst. Director - Parks & Conservation Resources
5500 77th Street
Vero Beach, FL 32967
RE: ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR NORTH COUNTY LIBRARY ADDITION
1001 COUNTY ROAD #512, SEBASTIAN, FLORIDA
ARCHITECT'S PROJECT NO. 2019 - 44.1.2
Dear Ms. Powell,
Within the content of this letter is a Proposal for Architectural/Engineering Services for the Design of a new
single story 2,800sq. ft. Library Addition and Two (2) new Small Conference Rooms at the North County
Library located at 1001 County Road #512, Sebastian, Florida.
SCOPE OF WORK
Design of a new single story 2,800sq. ft. Library Addition to be for Multi -Purpose use and Two (2) new Small
Conference Rooms constructed with material similar to the existing Library; consisting of masonry bearing walls
with bar joist and metal deck roof structure, low slope roof membrane system and interior Architectural, HVAC,
Plumbing and Electrical systems and finishes to match that of the existing Library.
Services shall be provided by Donadio and Associates Architect, P.A. pursuant to our. Continuing Consultants
Engineering Services Agreement for Professional Services with Indian River County dated November 13„ 2018. The
Scope of Work to be provided shall be as follows:
Architectural - Preparation of Construction Documents to include the following:
• Preparation of architectural construction documents consisting of floor plans, elevations, roof plans
and details, life safety plan, code review, schedules, general/construction, details, notes and
specifications.
• Coordination with MEP, Structural, Civil Engineering and Cost Estimating Consultants.
• Preparation of Schematic, Design Development, Construction Documents and Permit Revision
Documents.
• Preparation of all documents for site plan approval and building permit submittal.
• Make application to the City of Sebastian for site plan approval and building permit approval.
• Responses to site plan approval and building permit review comments.
• Attend all preconstruction /design meeting as required.
• Construction Administration Services shall be included. In addition provide scheduled site
observations, review of Contractor's requests for information and/or clarifications, shop
drawing reviews, review of change order and decisions on any claims or disputes, punch -list
walk-thru with contractor and County to determine general conformity with approved plans and
specifications.
99
Structural Engineering — Preparation of Construction Documents to include the following:
• Coordination with Donadio & Associates, Architects, P.A.
• Design and prepare the Structural Documents for permit submittal and construction to include Foundation
Plans, Floor Plans, Roof Framing Plan, Sections, Details, Schedules and Specifications in short format on
the plans.
• Preparation of Schematic, Design Development, Construction Documents and Permit Revision
Documents.
• Preparation of all documents for building permits submittal.
• Responses to building permit review comments.
• Attendance at Pre-Construction/Design Meetings.
• Complete Construction Administration Services shall be included In addition provide scheduled
site observations, review of Contractor's requests for information and/or clarifications, shop
drawing reviews, review of change order and decisions on any claims or disputes, punch -list
walk-thru with contractor and County to determine general conformity with approved plans and
specifications.
Mechanical/Electrical/ Engineering — Preparation of Construction Documents to include the following:
• Coordination with Donadio & Associates, Architects, P.A.
• Design criteria for heating, ventilation and air conditioning (HVAC), electrical and plumbing
• Construction documents and specifications for HVAC, electrical and plumbing, which include but
are not limited to: floor plans, schedules, electrical and plumbing risers, electrical panels, reflected
ceiling plans and details, along with Fire Sprinkler System Performance Specification.
• Preparation of Schematic, Design Development, Construction Documents and Permit Revision
Documents.
• Florida Energy Calculations.
• Preparations of all documents for building permit submittal.
• Responses to building permit review comments.
• Attendance at Pre-Construction/Design Meetings.
• Complete Construction Administration Services shall be included In addition provide scheduled
site observations, review of Contractor's requests for information and/or clarifications, shop
drawing reviews, review of change order and decisions on any claims or disputes, punch -list
walk-thru with contractor and County to determine general conformity with approved plans and
specifications.
Civil Engineering — Preparation of Construction Documents to include the following:
• Coordination with Donadio & Associates, Architects, P.A.
• Project coordination with the following regulatory agencies:
o City of Sebastian (COS)
o Indian River County (IRC)
o St. John's River Water Management District (SJRWMD)
• Project coordination and review of the required boundary, project specific topographic and tree survey as
provided by the County. It is also understood that the necessary hard copies (signed . and sealed) will
be provided by the County as needed to support the permit agencies application submissions.
• Coordination with project Architect for Base plan coordination on project building area and addition.
100
• Attendance to (3) project team meetings with project architect and / or County during Design.
• Development of Traffic Statement for project (to be noted on Site Plan). Does not include formal traffic
study.
• Preliminary meeting (Pre -Application Conference) with the COS Planning Department.
• Coordination with SJRWMD for stormwater permitting.
• ; Design of the minor paving and drainage systems to incorporate the new additions.
• Development of the on-site drainage calculation reflecting on-site modeling only. Base contract does
not include re -modeling of the Sebastian Lakes PUD Master Stormwater system. However, should
this level of drainage analysis be required, the fee for this additional scope has been provided
below in Additional Services
• Preparation of the site construction drawings.
• Preparation of a code compliant landscape plan to incorporate in -fill landscaping as required for
the specific additions.
• Preparation of the following permit applications:
o City of Sebastian (COS) Pre -Application Conference
o COS PUD Major Site Plan Modification
o COS Land Clearing
o COS Tree Removal
o IRC Concurrency
o IRC Fire Review
o SJRWMD Letter Exemption
• Attendance at the COS Planning & Zoning Commission meeting.
• Attendance at the COS City Council meeting.
• Construction Administration & Certifications to be provided by the County.
Architectural/Engineering Basic Services and Additional Services Fees shall be broken down as stated below.
The Basic Services Fees shall include Basic Services for Architectural, Structural, Mechanical, Electrical and
Plumbing Services.
I. BASIC SERVICES:
Architectural Services ....$ 36,450.00
Structural Engineering $ 4,275.00
MEP Engineering $ 2,850.00
Fire Sprinkler Performance Specification $ 1,375.00
TOTAL $44,950.00
Reimbursable Expenses $15,000.00
Additional Services Fees shall include Additional Services for Civil Engineering, Cost Consulting Services,
Geotechnical Testing and Report and Site Lighting and Photometrics.
II. ADDITIONAL SERVICES:
A. Civil Engineering:
1. On -Site Civil Design/Permitting. $ 17,500.00
2. Sebastian Lakes PUD Master Stormwater Tract Drainage Modeling ....$ 4,500.00
(only if required)
Construction Cost Consulting Services:
1. 100% Schematic Design Construction Budget
2. 50% Construction Documents Construction Budget
Geotechnical Testing
Site Lighting and Photometrics
B.
C.
D.
$ 2,175.00
.$ 1,475.00
.$ 1,825.00
$ 1,045.00 (only if required)
101
This proposal is based upon the provision of the following Scope of Services:
SCHEMATIC DESIGN PHASE
The Architect shall assist the County in establishing the program and ascertain the requirements of the project
and shall arrive at a mutual understanding of such requirements with. the County. Based on this understanding
the Architect shall prepare Schematic Design Documents consisting of drawings and outline specifications
DESIGN DEVELOPMENT PHASE
Based on the approved Schematic Design Documents and any adjustments authorized by the County in the
program schedule or construction budget, the Architect shall prepare, for approval by the County, Design
Development Documents consisting of drawings and other documents to fix and describe the size and
character of the project as to Architectural, Structural, Mechanical and Electrical systems, materials and such
other elements as may be appropriate.
CONSTRUCTION DOCUMENTS PHASE
Based on the approved Design Development Documents and any further adjustments in the scope or quality of
the project or in the construction budget authorized by the County, the Architect shall prepare, for approval by
the County, Construction Documents consisting of Drawings and Specifications setting forth in detail the
requirements for the construction of the Project.
BIDDING AND NEGOTIATION PHASE
The County's Contractor shall procure Bids for the Construction of the Project and the Architect shall assist
the Contractor in the clarification of any Bid Requests for Information during the Bidding process.
CONSTRUCTION ADMINISTRATION PHASE
OF THE CONSTRUCTION CONTRACT
The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement
commences with the award of the contract for construction and terminates at the issuance to the County of the
final Certificate for Payment or 60 days after the date of Substantial Completion of the Work, whichever
comes first.
The Architect shall provide periodic Site Observations, Review of Contractor's Applications for Payment,
Contractors request for information and/or clarifications, Shop Drawing Reviews, Review of Change Order
and decisions on any claims or disputes, Punch -List Walk-Thru with Client and Contractor to determine
general conformity with approved plans and specifications.
PAYMENT SCHEDULE
A. The fee is based upon our understanding of the stated goals and upon completion of services
described above. The Fee Payment Schedule shall be as follows:
Schematic Design Phase 15%
Design Development Phase 20%
Construction Document Phase 40%
Bidding 5%
Construction Administration 20%
TOTAL 100%
102
Reimbursable expenses are in addition to compensation for Basic Services and
include expenses incurred by the Architect, in the interest of the project. Such expenses
include, but are not necessarily limited to the cost of reproduction of drawing and
specifications, including progress sets, postage, long-distance communication and
facsimiles, photographs, travel and mileage, and the following permit application fees:
o City of Sebastian (COS) Pre -Application Conference
o COS PUD Major Site Plan Modification
o COS Land Clearing
o COS Tree Removal
o IRC Concurrency
o IRC Fire Review
o SJRWMD Letter Exemption
o City of Sebastian Building Department Plan Review Fee.
o IRC Fire Plans Review FEE
Reimbursable expenses will be billed at actual cost. Estimated Cost of Reimbursable Expenses is a
maximum not to exceed amount of Fifteen Thousand Dollars ($15,000.00).
B. Progress billings will be made monthly based upon the percentage of completion of each phase of the project
as of the date of the invoice. Payment is due upon receipt of the invoice. Invoices not paid within thirty (30)
days of invoice date will be subject to a finance charge of one and one-half percent (1.5%) per month.
C. Should the scope of the project change substantially, the fee will be altered accordingly, based upon County
approval. Such work will be billed at the hourly rates specified below, for the time involved. No additional
work will be initiated without County written authorization.
D. Donadio & Associates, Architects, P.A. Standard Hourly Billing Rates are as follows:
Principal $200.00
Senior Project Manager $175.00
Project Manager $135.00
CADD Manager $135.00
CADD Technician I $100.00
CADD Technician II $ 90.00
CADD Technician III $ 85.00
Office Manager $ 85.00
Administrative Assistant $ 65.00
Receptionist $ 60.00
Technical Support $ 55.00
MEP Engineering Standard Hourly Billing Rates are as follows:
$75.00 / Hr. - Clerical
$85.00 / Hr. - CADD
$95.00 / Hr. - Designer
$110.00 / Hr. — Engineering / Field Technician
$125.00 / Hr. — Project Manager
$225.00 / Hr. — Principals
103
Civil Engineering Standard Hourly Billing Rates
Principal
Expert Witness
Sr. Engineer II
Sr. Engineer I
Jr. Engineer
Sr. Technician
Jr. Technician
Inspector
Administrative II
Administrative I
are as follows:
$200 Per Hour
$300 Per Hour
$175 Per Hour
$150 Per Hour
$130 Per Hour
$115 Per Hour
$ 90 Per Hour
$115 Per Hour
$ 80 Per Hour
$ 60 Per Hour
E. If the project is abandoned or terminated before completion, County will be invoiced for the services
performed, together with the reimbursable expenses incurred, as of the date of termination.
F. Should any questions arise regarding an invoice or any portion thereof, this office should be contacted
immediately. Payment for the amount in question may be withheld. However, timely payment of the balance
is required.
G. Payment for services performed is in no way based upon the receipt of regulatory approvals or project
financing.
H. This Proposal is valid for 30 days from the date shown hereon and represents the entire understanding
between Parties with respect to the referenced Project and may only be modified in writing.
GENERAL
A. Illustrative renderings or models are not part of the Basic Services.
B. Landscape and Irrigation Design and Drawings, Material Testing, Re -modeling of the Sebastian
Lakes PUD Master Stormwater System, Design of off-site Roadway and Utility improvements,
Construction Administration & Certifications to be provided by the County, Emergency Generator
Design And Drawings, Environmental Surveys, Topographical Surveys to be provided by County, As -
Built Drawings, Re -Zoning, Full Time on Site Representation, Site Plan Application Fees, Building
Permit Application Fees, and any other Application Fees for Agency approvals are not part of the
Basic Services.
C. All drawings, specifications and other documents prepared for this project are for use solely with this
project and unless otherwise provided Donadio & Associates, Architects, P.A. are the author and
County and retain all lawful copyrights to such documents.
104
This Proposal letter outlines our Architectural/Engineering Scope of Services.
Should this arrangement be acceptable to you, please sign and return one (1) copy to our Office
If you have any questions or wish to discuss this proposal, please feel free to contact our Office.
Thank you for this opportunity to work with you on this very exciting project.
Very truly yours,
4:4144.1 J. N24,4440
Anthony J. Donadio, A.I.A., NCARB
President
105
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
•
CONSENT AGENDA
BCC Meeting April 7, 2020
Date: March 24, 2020
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
From: Kevin M. Kirwin, Director, Indian River County Parks and Conservation Resources
Subject: Jones Pier Residences Repairs Final Payment and Release of Retainage
DESCRIPTION AND CONDITIONS:
On July 2, 2019, the Board of County Commissioners awarded Bid No. 2019058 to Summit
Construction of Vero Beach, LLC in the amount of $94,446 for repairs to the Jones Pier
Residences at 7770 and 7790 Jungle Trail which sustained water damaged due to extensive
flooding associated with Hurricane Matthew in October 2016. Both structures were impacted by
the standing floodwaters which damaged floors, doors, cabinets, electrical wiring, plumbing and
other elements of the houses requiring repairs.
FUNDING:
Under the Federal Emergency Management. Agency's (FEMA) Public Assistance Program, the
County applied for and received a subgrant obligation of $87,310.13 for the Jones Pier Residences
Repair Project. Funding for Payment No. 3 for the release of retainage in the amount of $9,444.60
is available in account number 001-206000-17001, General Fund/Retainage - Summit
Construction.
RECOMMENDATION:
Staff respectfully recommends approval for the payment of Application No: 3 as final payment
and release of retainage in the amount of $9,444.60 to Summit Construction of Vero Beach, LLC.
APPROVED AGENDA ITEM FOR APRIL 7, 2020
106
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INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
Parks and Conservation Resources Division
CONSENT AGENDA
BCC Meeting April 7, 2020
Date:
To:
April 7, 2020
The Honorable Board of County Commissioners
Through: Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
From: Kevin Kirwin, Director, Parks and Conservation Resources
Subject: Work Order Number 3 — Continuing Engineering Services RFP 2018008 —
Coastal Waterways Design and Engineering, LLC - Permitting and Design for
a Dune Crossover Replacement at Seagrape Trail Beach Access
BACKGROUND:
On April 17, 2018, the Board of County Commissioners approved Continuing Consulting
Engineering Services Agreements for RFQ 2018008 between Indian River County and Coastal
Waterways Design and Engineering LLC. This award replaced the Continuing Contract
Agreement for Professional Services, dated November 4, 2014. Because the estimated cost of
construction of the new crossover is under the maximum threshold, the project is eligible for design
under the continuing services agreement.
During the overnight hours of February 21, 2020, high surf, strong winds from the east and higher
than average tides caused extensive damage to the dune crossover at Seagrape Trail Beach Access
Park. The damage was inspected and deemed not repairable and it was determined that the
descending stairwell and pilings will need to be designed, permitted and replaced. Staff's intention
is to reconfigure the stairwell of the crossover so that it will be able to better sustain future storm
events. The Seagrape Trail Beach Access is in Sector 3 which is scheduled for a beach and dune
nourishment project starting in November 2020. The dune crossover project will be take into
consideration the projected dune and beach profiles as the result of the nourishment project. The
Seagrape Trail Beach Access is located at 8462 Highway A1A.
Work Order Number 3, under the current Continuing Consulting Engineering Services Agreements
for RFQ 2018008, would provide. for Design, Permitting. and Construction Administration Services
to be conducted by Coastal Waterways Design and Engineering LLC. The total amount of this
work order is $19,950. The estimated permitting application fees of $1,200.00 will be submitted
directly by the County and are not included in the Work Order Number 3 agreement.
FUNDING:
Funding in the amount of $21,150 will be provided by a Budget Amendment from MSTU/Reserve
for Contingency to MSTU/Beach Parks/Seagrape Trail Boardwalk, Account Number 00411672-
066390-20025.
110
RECOMMENDATION:
Staff respectfully request the Board's acceptance of Work Order Number 3, Permitting and Design
for a dune crossover replacement at Seagrape Trail Beach Access with Coastal Waterways Design
and Engineering, LLC., and authorize the Chair to execute.
ATTACHMENT:
1) Work Order Number 3 — Continuing Engineering Services RFP 2018008 - Design for a Dune
Crossover Replacement at Seagrape Trail Beach Access
2) Summary of Fees Based on Hourly Rates
DISTRIBUTION:
Coastal Waterways Design and Engineering, LLC
IRC Public Works, Coastal Engineering
APPROVED AGENDA ITEM FOR April 7, 2020
111
WORK ORDER 3
Dune Crossover Replacement at the Sea Grape Trail Beach Access
Coastal Engineering Services
This Work Order Number _ is entered into as of this day of
2020, pursuant to that certain Continuing Architectural Services Agreement for Professional
Services entered into as of the 17th day of April, 2018 (collectively referred to as the
"Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of
Florida ("COUNTY") and Coastal Waterways Design & Engineering LLC ("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional services set forth
on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee schedule
set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this
reference. The CONSULTANT will perform the professional services within the timeframe more
particularly set forth in Exhibit C (Time Schedule), attached to this Work Order and made a part
hereof by this reference all in accordance with the terms and provisions set forth in the
Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual Work Order as if fully set forth herein.
EXHIBIT A — SCOPE OF WORK
Dune Crossover Replacement at the Sea Grape Trail Beach Access
The County seeks to replace the dune crossover access to the beach at Sea Grape Trail Park that
would be positioned on the site to minimize damage of the new structure and seek to minimize
associated disruption of service to park goers, or to be designed to minimize storm related
damage so that the structure can be made operational in an efficient and timely manner. This
proposal is to design and seek state and local permits and to provide construction administration
services for a Sea Grape Trail dune crossover structure to replace the existing damaged structure.
The objective of this design is to provide a new structure that is more resistant to storm damage
through repositioning the new crossover or by design, or a combination of both.
The requested professional coastal engineering and environmental services are limited to
Permitting, Design and Construction Administration Services for replacement of the Sea Grape
Trail Dune Crossover structure:
112
Task la — FDEP Permit/Indian River Shores Pre -application Conference and Conceptual Design
CONSULTANT will conduct by telephone a pre -application meeting with the Department of
Environmental Protection (DEP) staff and conduct a pre -application meeting with Town of Indian
River Shores Building Department staff, as necessary, to discuss the conceptual plan for beach
access. CONSULTANT will prepare conceptual design drawings to use during the discussions of
the project with FDEP and Town staff. CONSULTANT shall prepare minutes of the pre -application
conferences.
CONSULTANT will obtain beach profile data from Indian River County and the Florida Department
of Environmental Protection (FDEP). This will form the basis for the CONSULTANT conceptual
design that will be utilized in preparation of the permit sketches.
CONSULTANT will prepare a conceptual design for a dune crossover structure consistent with
existing FDEP and Indian River County rules and codes. CONSULTANT will prepare a plan drawing,
a cross-sectional drawing, and an opinion of probable initial construction costs. CONSULTANT will
meet with the COUNTY staff to present the conceptual design. At this meeting, the COUNTY will
approve the conceptual design or identify a conceptual design to be the basis of preliminary and
final design.
Task ib — Survey
A topographic survey of the existing conditions is required by the Town and the DEP.
CONSULTANT will obtain a topographic survey of the beach and dune that meets the DEP
requirements and provides a basis for the cross-section design template for permitting and
construction documents.
CONSULTANT professional land surveying sub consultant will perform a topographic survey of
the Project area including establishment of a baseline. The survey will; define park features
including parking, buildings, amenities, define the upland and seaward extent of dune vegetation;
identify the top of dune, toe of dune, and crest width of the dune. The survey will consist of at
least one beach profile as required by FDEP Permit Rules, including elevations recorded at least
every 25 feet on center and at any break in slope. The profiles shall extend from the approximate
landward toe of dune, or approximately 20 feet landward of the seaward dune crest, to the zero -
contour line. Plan view and cross-sectional drawings of the survey results will be prepared by
CONSULTANT which shall serve as the basis of design and' permitting for the Project.
CONSULTANT shall subcontract a portion of this work to a registered Florida licensed surveyor.
113
Task 2 — Preliminary and Final Design
CONSULTANT will prepare preliminary and final design drawings for the proposed project that
will consist of a dune crossover structure meeting the design criteria established in the
conceptual design task of this scope of work. For each phase, CONSULTANT will provide an
opinion of probable costs and meet with the COUNTY to review the design. Final design shall
include signed and sealed construction plans and specifications suitable for bidding and
construction of the project.
CONSULTANT will prepare a preliminary design to be submitted with the permit application and
subsequently used to prepare 24" x 36" construction drawings for bidding purposes. The
preliminary design will utilize the conceptual design sketches and will be updated with
information from the pre -application meeting and our meeting with the COUNTY.
Final design drawing updates will be completed after receipt of the permit, as necessary, and
shall include signed and sealed construction plans and specifications. For each phase,
CONSULTANT will provide an updated opinion of probable costs and meet with the COUNTY to
review the design.
Task 3a - DEP Permit Application
Based on the results of the pre -application conference with FDEP staff and on the preliminary
design, CONSULTANT will prepare a formal application for a FDEP permit for the dune crossover
structure.
To fulfill DEP requirements, the COUNTY will provide to CONSULTANT:
1) a copy of the Warranty Deed for the project property;
2) a signed "Certificate of Owner's Authorization"; and
3) the required FDEP permit application fee. (estimated at $1,000)
Task 3b — Town of Indian River Shores Approval Application
CONSULTANT will complete the necessary Town of Indian River Shores Approval Application and
submit to the Town for permit approval in accordance with Town Land Development Code
Section 91.17. - Construction specifications for dune crossovers; approval. CONSULTANT shall
complete the necessary Town Approval Application Forms including providing the required
number of plans, a project description, One (1) aerial of site with project overlaid showing
surrounding 100 feet, One (1) Copy of the Owner's Deed, Letter of Authorization from Property
Owner if owner is not applicant,
CONSULTANT shall provide evidence of compliance with Town of Indian River Shores Dune
Vegetation regulations and apply for necessary vegetation alteration permits. In general,
COASTALWATERWAYS shall include a survey of the construction area, including a plan view,
114
Aerial photograph, detailed description of the proposed re -vegetation and maintenance plan,
including vegetation species, planting schedule, and maintenance schedule.
The County shall pay any application fee (estimated $200 Application Fee).
Task 3c — DEP Permit and Town Approval Processing
CONSULTANT will represent the project before DEP and Town permit review staff towards
obtaining permits for the work consistent with the design approved by the COUNTY in Task 2.
CONSULTANT will contact FDEP and Town staff to address staff questions and concerns and to
expedite their review and processing of the permit application. CONSULTANT will confer with the
COUNTY as to (a) interpretation of FDEP and Town rules and regulations, and (b) responses to
any FDEP and Town staff requests for additional information. CONSULTANT will provide written
responses to DEP and Town staff to address staff requests for additional information.
CONSULTANT will represent the project before FDEP and Town staff toward securing approval of
permits for the project.
Additional surveys, studies or analysis not identified may be required by the agencies. These
surveys/studies/analysis are beyond the scope of this work. Upon request by the FDEP for
additional surveys/studies/analysis, CONSULTANT will submit a separate proposal requesting the
COUNTY's authorization for these additional services.
Task 4 - Construction Administration Services
CONSULTANT will assist the COUNTY with answers to potential bidders questions and assist the
COUNTY with issuance of one (1) addendum if necessary. CONSULTANT will assist the COUNTY
Representative in bidding and negotiating a construction agreement.
CONSULTANT will assist the County with providing Building Permit processing assistance to the
County selected Contractor. This assistance is limited to CONSULTANT providing a response to
Building Code Official comments that are specifically related to the CONSULTANT design
documents submitted for Building Department review. Specifically, the work by. CONSULTANT
will include the Building Department's engineered drawing requirements. Work by CONSULTANT
will not include preparation and submittal of a Building Permit Application.
CONSULTANT will conduct an on-site pre -construction meeting with the COUNTY Representative
and the selected contractor. CONSULTANT will review shop drawings and up to two (2) change
orders if necessary. CONSULTANT will make up to five (5) daily site observation, additional daily
site observations will be negotiated at our hourly rates if deemed necessary. Daily site
observations shall include identifying that the Contractor is performing the scope of work in
accordance with the plans, specifications and permits. In addition, CONSULTANT will make a final
site observation and submit a certification to the regulatory agencies to identify conformance of
the project to the specifications, plans and permit.
115
The COUNTY will provide all permit application fees, publishing fees, and additional surveys and
testing reports required by the FDEP and any associated agencies. Additional surveys, studies or
analyses may be required by the agencies. These surveys, studies, or analyses are beyond the
scope of this work but may be provided by CONSULTANT under separate authorization.
(THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK)
116
EXHIBIT B — FEE SCHEDULE
The COUNTY agrees to pay, and the Consultant agrees to accept for services rendered pursuant
to this Agreement, fees inclusive of expenses in accordance with the following (see NOTE below):
A. Professional Services Fee
The basic compensation mutually agreed upon by the Consultant and the COUNTY is as
follows:
Lump Sum Components
Task Labor Fee
Design, Permitting and Construction Administration Services $ 19,950.00
Project Total $ 19,950.00
NOTE: The above professional fees do not include required permit application fees for
permits to be obtained by CONSULTANT, to be paid by the County; total
estimated permit application fees $1,200.00.
(THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK)
117
EXHIBIT C — TIME SCHEDULE
Upon authorization to proceed by the COUNTY, permit application and preliminary design documents
are expected to take approximately fifteen weeks (15) weeks from the Notice to Proceed (NTP).
DEP Permit and Town Approval Processing is dependent upon agency review timing.
Construction Administration Services schedule is dependent upon County contract bidding and
negotiation timing
(THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK)
118
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
COASTAL WATERWAYS DESIGN
& ENGINEERING LLC
By: By:
Stephen W. Boehning, P.E., CFM Susan Adams, Chairman
Title: President BCC Approved Date:
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Deputy Clerk
Approved:
Jason Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan T. Reingold, County Attorney
119
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CONSENT AGENDA
BCC Meeting April 7, 2020
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
Parks and Conservation Resources Division
Date:
To:
Through:
From:
Subject;
March 23, 2020
The Honorable Board of County Commissioners
Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
Kevin M. Kirwin, Director, Parks and Conservation Resources
Approval of First Extension and an Amendment to the Agreement for
Contract Services for Beach Parks Maintenance - Janitorial Services
BACKGROUND
On May 1, 2018, the Board of County Commissioners awarded RFP 2018044 for Contracted Beach
Park Services. The awards were for two years with options for two optional one year extensions.
CER Signature Cleaning LLC, was awarded the contract for janitorial maintenance of our beach
parks. The annual current contract sum for CER Signature Cleaning LLC services is $63,000.
Parks and Conservation Resources is satisfied with the services provided by CER Signature
Cleaning LLC and is requesting the authorization to execute the optional one year extension of
contract and amend the contract to add two locations to the current contract. Added would be the
servicing of the restrooms and unlocking the gates at The Captain Forster Preserve and the Pelican
Island National Refuge. The amended and extended contract amount would be for $71,232.
FUNDING
Funding for the CER Signature Cleaning LLC is budgeted under in General Fund/Parks/Janitorial
Services Account # 00121072-033410.
RECOMMENDATION
Staff requests the Board of County Commissioners accept the first extension and amendment to the
agreement and authorize the Chairman to execute them after the County attorney has approved
them for content and legal sufficiency, and upon receipt and approval of required insurance by Risk
Management.
ATTACHMENTS
CER Signature Cleaning LLC Contract
APPROVED AGENDA ITEM FOR APRIL 7, 2020
121
Y/12
FIRST EXTENSION AND AMENDMENT TO THE AGREEMENT
FOR CONTRACTED BEACH SERVICES — JANITORIAL MAINTENANCE
This First Extension ("First Extension") to that certain Agreement to provide Janitorial
Maintenance Services is entered into effective as of by and between Indian
River County, a political subdivision of the State of Florida ("County") and CER Signature Cleaning
LLC ("Contractor").
BACKGROUND RECITALS
WHEREAS, the County and the Contractorentered into an Agreement for Janitorial Maintenance
Services effective May 1, 2018 ("Agreement"); and
WHEREAS, Paragraph 3 of the Agreement contains the term and renewal provisions; and
WHEREAS, the first term commenced effective as of May 1, 2018 and will end on April 30, 2020;
and
WHEREAS, the first extension will be effective as of May 1, 2020 and will end on April 30, 2021;
and
WHEREAS, pursuant to the Agreement, the parties desire to extend the Agreement for an
additional one year period and add certain provisions to the Agreement; and
WHEREAS, additional park facilities have been identified to require the services, and Contractor has
provided acceptable pricing to perform the work. The following facilities are added to the scope of work,
with the same requirements and expectations as the original scope: Captain Forster Preserve and the Pelican
Island National Refuge. The amended and extended contract amount will be for $71,232;
NOW, THEREFORE, in consideration of the foregoing, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the
Contractor agree as follows:
1. The background recitals are true and correct and form a material part of this First Extension.
2. This First Extension shall commence effective May 1, 2020 and shall end on April 30, 2021.
3. The scope of services under the Agreement are expended to include Captain Forster Preserve and
the Pelican Island National Refuge.
4. The contract sum set forth in section 4.1B of the Agreement shall be amended to $71,232.
5. All other terms and provisions of the Agreement shall be unchanged and remain in full force and
effect.
122
IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the
day and year first set forth above.
CER Signature Cleaning LLC INDIAN RIVER COUNTY, FLORIDA
/ BOARD OF COUNTY COMMISSIONERS
By: By:
Printed name:
Title:
(Corporate Seal)
Susan Adams, Chairman
Date: Attest: Jeffrey R. Smith, Clerk of Circuit Court
And Comptroller
By:.
Deputy Clerk
Approved:
Jason E. Brown
County Administrator
Approved as to form and legal sufficiency:
William K. DeBraal
Deputy County Attorney
123
?N'
Office of the
INDIAN RIVER COUNTY
ADMINISTRATOR
Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
MEMORANDUM
TO: Members of the Board of County Commissioners
THROUGH: Jason E. Brown, County Administrator
FROM: Michael C. Zito, Assistant County Administrator
DATE: March 31, 2020
SUBJECT: Memorandum of Understanding with Teamsters Local 769
Regarding Coronavirus Disease
Background:
On March 17, 2020, Indian River County declared a local state of emergency in response to the
Novel Coronavirus Disease 2019 crisis ("COVID-19") with said declaration being affirmed and
continued on March 24, and again on March 31, 2020. In response to recently adopted federal
legislation titled Families First Coronavirus Response Act (the "Act'), the County and Teamsters
Union desire to clarify the impact to the current Collective Bargaining Agreement ("CBA")
through a Memorandum of Understanding ("M.O.U."). The Act requires certain employers
including Indian River County to provide their employees with up to 80 hours of additional paid
sick leave for specified reasons related to COVID-19 available from April 1, 2020 through
December 31, 2020 ("CV Sick Leave"). The Act, in addition to mandating up to 80 hours of CV
Sick Leave, requires expanded family and medical leave for specified reasons related to child care
for up to 12 weeks at 66.7% of their equivalent rate of pay ("Expanded Family Leave").
Analysis:
Section 9.4 of the CBA requires the County to provide additional compensation to employees who
are required to work when employees are released from duty with pay during a County declared
emergency. The parties agree that strict compliance with the letter of the CBA, which originated
in response to several weather related disasters, could produce unintended burdens on either the
County or the Union when applied to the extenuating duration of the COVID-19 crisis. Therefore,
124
in recognition of the contributions made by employees who are assigned to continue working to
provide services to the community during the COVID-19 crisis, and in contemplation of the
obligations set forth in the CBA, the County is providing a benefit beyond what the Act requires
by converting any unused CV Sick Leave balance to deferred vacation leave. The County will
establish a separate bank of leave to isolate the CV Sick Leave benefits required by the Act which
shall not affect the employees existing or future regular leave accruals or related administrative
polices. The County will convert any remaining leave from the 80 hours of paid CV Sick Leave
required by the Act to each employee's vacation balance effective on the first pay period following
the expiration of benefits required by the Act which is currently December 31, 2020 unless
extended by the federal government.
This benefit will be uniformly extended to all eligible general County employees.
At a later date, the County Administrator intends to recommend a similar benefit and M.O.U. to
the IAFF bargaining unit, the details of which will be more uniquely tailored to their CBA and the
time and attendance requirements of our first responders under the County's Declaration of
Emergency.
FUNDING:
Although difficult to predict the direct budgetary impact at this time, a loss in staff time is
anticipated as a result of the CV. Sick Leave allowance and possible carryover. This loss in staff
time could warrant the need for additional overtime coverage which will be handled via budget
amendment, where necessary. Annual salaries for the current fiscal year are budgeted and fully
funded.
RECOMENDATON:
Staff recommends the Board approve the Memorandum of Understanding, extend the benefits
described therein to the County's general employees, and authorize the Chair to sign.
Attachments:
Memorandum of Understanding
Explanation of the Act to Employees Memo
Department of Labor Employee Rights Poster
APPROVED AGENDA ITEM FOR APRIL 7, 2020
125
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into this 7th day of April, 2020 by and between
Teamsters Local Union No. 769, Inc., a Florida not-for-profit corporation (the "Union") and Indian River
County (the "County').
WHEREAS, effective October 1, 2019 the Union and County entered into the current Collective
Bargaining Agreement ("CBA") which remains operative through September 30, 2022; and
WHEREAS, on March 1, 2020 the Governor of the State of Florida issued Executive Order Number 20-
51 directing the Florida Department of Health to issue a Public Health Emergency due to the Novel
Coronavirus Disease 2019 ("COVID-19"); and
WHEREAS, on March 9, 2020 the Governor issued Executive Order 20-52 declaring a state of
emergency for the entire state of Florida as a result of COVID-19; and
WHEREAS, on March 17, 2020 Indian River County declared a local state of emergency in response to
the COVID-19 crisis with said declaration being affirmed and continued on March 24, and again on
March 31, 2020; and
WHEREAS, recently adopted federal legislation titled Families First Coronavirus Response Act (the
"Act") requires certain employers including Indian River County to provide their. employees with up to
80 hours of paid sick leave for specified reasons related to COVID-19 available from April 1, 2020
through December 31, 2020 ("CV Sick Leave"); and
WHEREAS, The Act, in addition to mandating up to 80 hours of CV Sick Leave, requires expanded
family and medical leave for specified reasons related to child care for up to 12 weeks at 66.7% of their
equivalent rate of pay ("Expanded Family Leave"); and
WHEREAS, Section 9.4 of the CBA requires the County to equalize the compensable hours due
employees who are required to work and those employees who are released from duty with pay
during a County declared emergency; and
WHEREAS, in recognition of the contributions made by employees who are assigned to continue
working to provide services to the community during the COVID-19 crisis, the County is providing a
benefit beyond what the Act requires by converting any unused CV Sick Leave balance to vacation
leave on December 31, 2020; and
Now therefore, the Union and County Agree as follows:
Section 1. The aforementioned whereas clauses are incorporated herein and given full force and
effect.
Section 2. The County and the Union agree that that the CV Sick Leave and Expanded Family leave
required by the Act are applicable to Indian River County and that all benefits contemplated by the Act
expire on December 31, 2020.
126
Section 3. The County will establish a separate bank of leave to isolate the CV Sick Leave benefits
required by the Act which shall not affect the employees existing or future regular leave accruals or
related administrative polices. On December 31, 2020, the County will convert any remaining leave
from the 80 hours of paid CV Sick Leave required by the Act to each employee's vacation balance the
first pay period in January 2021 (the "Conversion Date"). In the event the Act is amended to extend the
current expiration date of December 31, 2020, the Conversion Date shall be extended to the first pay
period following the amended expiration date required by the Act. Any request for conversion of CV
Sick Leave prior to the Conversion Date shall be denied. To the extent an employee has not used all of
the employee's vacation balance converted from CV Sick Leave by December 31,2021, the County will
allow the employee to carry over up to 40 hours above the vacation accrual maximum during the first
pay period in January 2022, to be used by December 31, 2022. The vacation maximums will return to
the established vacation carryover maximums as reflected in the CBA in effect on December 31, 2022.
Section 4. The County's conversion of CV Sick Leave to vacation leave does not apply or extend to the
Expanded Family Leave required by the Act and shall be expressly limited to the unused CV Sick Leave
balance required by the Act.
Section 5. The Expanded Family Leave and CV Sick Leave provisions of the Act related to child care are
not applicable to the provisions of Section 9.4 of the CBA.
Section 6. The County and the Union agree that upon separation of employment, employees are not
entitled to reimbursement for unused CV Sick Leave upon termination, resignation, retirement, or
other separation from employment prior to the Conversion Date.
Section 7. The Union acknowledges that the County's compliance with and supplement to the benefits
required by the Act and described herein are fully compliant with the terms of the CBA. The Union
acknowledges that the County's compliance with the Act and paid leave benefits provided to include
the sick leave conversion does not trigger additional compensation pursuant to Article 9.4 under the
County's Declaration of Emergency related to COVID-19.
Section 8. The Union and County agree that this Memorandum of Agreement shall not be binding on,
used as precedent, or relied upon in future instances.
INDIAN RIVER COUNTY, FLORIDA TEAMSTERS LOCAL NO. 769
By:
Susan Adams, Chairman
Indian River County Board of County
Commissioners
ATTEST: Jeffrey R. Smith
Clerk of the Court and Comptroller
By:
Steve Meyers, Business Agent
127
By: Deputy Clerk
Approved:.
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan Reingold, County Attorney
128
Families First Coronavirus Response Act (FFCRA or Act)
Paid Sick Leave and Expanded FMLA
Notice to'lndian River County BOCC Employees
The United States Government has approved the Families First Coronavirus Response
Act (FFCRA or Act) which requires certain employers to provide their employees with paid
sick leave and expanded family and medical leave for specified reasons related to COVID-
19. These provisions will apply from the effective date, April 1, 2020 through December
31, 2020. The benefits are not retroactive. Attached is the required notice from the
Department of Labor. Indian River County is complying with these expanded benefits and
providing an additional benefit. A summary of the required leave benefits, additional
benefits the County is providing beyond the FFCRA, and information concerning the
County's commitment to provide the continuation of critical services is also provided
below.
1) Paid Sick Leave (in addition to current sick leave benefits)
Generally, the Act provides that covered employers must provide to all employees:
• 80 hours of paid sick leave (prorated for part-time employees) at the employee's
regular rate of pay where the employee is unable to work (or telework) because
the employee is quarantined (pursuant to Federal, State, or local government
order or advice of a health care provider), and/or experiencing COVID-19
symptoms and seeking a medical diagnosis; or
• 80 hours of paid sick leave (prorated for part time employees) at two-thirds the
employee's regular rate of pay because the employee is unable to work because
of a bona fide need to care for an individual subject to quarantine (pursuant to
Federal, State, or local government order or advice of a health care provider), or
care for a child (under 18 years of age) whose school or child care provider is closed
or unavailable for reasons related to COVID-19, and/or the employee is
experiencing a substantially similar condition as specified by the Secretary of
Health and Human Services, in consultation with the Secretaries of the Treasury
and Labor. During the first two week period, if caring for a child you may elect to
substitute any accrued vacation leave, personal leave, or sick leave during this
partial paid period.
Paid sick leave benefit is capped at established limits — refer to Department of Labor Notice
Additional Benefit beyond FFCRA Paid Sick Leave Requirements
Additionally, the County is providing a benefit beyond what the FFCRA provides, in order
to recognize the contribution of employees who are able to continue working either
onsite or via telework. The established FFCRA leave expires on December 31, 2020.
Under the FFCRA, there is no carryover provision for this leave and employees are not
129
entitled to reimbursement for unused leave upon termination, resignation, retirement,
or other separation from employment. However, the County will convert any remaining
leave from the two weeks of paid sick leave to that employee's vacation balance the first
pay period in January 2021 (unless government extends effective period). This carryover
to vacation does not extend to the additional 10 weeks of expanded family and medical
leave provided by the FFCRA.
2) Expanded FMLA Providing Paid Leave to Care for Child (can be intermittent)
A covered employer must provide to employees that it has employed for at least 30 days:
Up to an additional 10 weeks of paid expanded family and medical leave at two-
thirds the employee's regular rate of pay where an employee is unable to work (or
telework) due to a bona fide need for leave to care for a child whose school or child
care provider is closed or unavailable for reasons related to COVID-19.
Paid expanded FMLA benefit is capped at established limits — refer to Department of Labor Notice
Continuation of Critical Services
As we respond to the COVID-19 threat, Indian River County is also committed to providing
critical services for our community. Each work area is identifying crucial staffing necessary
to maintain critical services and our infrastructure. The provision of these services is
dependent upon our staff who are able to report to work and maintain services. Indian
River County is supportive of employees who may qualify to use the federally required
sick leave benefit or expanded FMLA benefit and realize that many employees will be able
to continue to report to work and provide essential services. The FFCRA leave benefits
are available through December 31, 2020. The County is working to provide flexible work
schedules, teleworking opportunities, and combinations of paid and unpaid leave time as
options to continue to provide critical services to the public while addressing various
constraints our employees are facing.
Requesting Leave
If you are requesting FFCRA paid sick leave, you will need to complete the attached FFCRA
Paid Sick Leave Request Form and submit it to your supervisor for each pay period you
are requesting leave. If you are requesting FFCRA Expanded FMLA for childcare, you must
submit the FFCRA Expanded FMLA for Child Care form to your supervisor each pay period
you are requesting leave.
If you have questions related to these leave benefits, you may speak with your manager
or contact Sheila O'Sullivan at 772-226-1377 or sosullivan@ircgov.com or Suzanne Boyll
at 772-226-1402 sboyll@ircgov.com
Please be aware that this notice is based upon the most up to date federal guidance. We will provide
updated information concerning the Act if federal guidance changes.
130
PAID SICK LEAVE AND EXPANDED FAMILY AND MEDICAL LEAVE
UNDER THE FAMILIES FIRST-CORONAVIRUS,`RESPONSE ACTS
The Families First Coronavirus Response Act (FFCRA or Act) requires certain employers to provide their
employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19..
These provisions will apply from April 1, 2020 through December 31, 2020.
► PAID LEAVE ENTITLEMENTS
Generally, employers covered under the Act must provide employees:
Up to two weeks (80 hours, or a part-time employee's two-week equivalent) of paid sick leave based on the higher of
their regular rate of pay, or the applicable state or Federal minimum wage, paid at:
• 100% for qualifying reasons #1-3 below, up to $511 daily and $5,110 total;
• % for qualifying reasons #4 and 6 below, up to $200 daily and $2,000 total; and
• Up to 10 weeks more of paid sick leave and expanded family and medical leave paid at % for qualifying
reason #5 below for up to $200 daily and $12,000 total.
A part-time employee is eligible for leave for the number of hours that the employee is normally scheduled to work
over that period.
► ELIGIBLE EMPLOYEES
In general, employees of private sector employers with fewer than 500 employees, and certain public sector
employers, are eligible for up to two weeks of fully or partially paid sick leave for COVID-19 related reasons (see below).
Employees who have been employed for at least 30 days prior to their leave request may be eligible for up to an
additional 10 weeks of partially paid expanded family and medical leave for reason #5 below.
► QUALIFYING REASONS FOR LEAVE RELATED TO COVID-19
An employee is entitled to take leave related to COVID-19 if the employee is unable to work, including unable to
telework, because the employee:
1. is subject to a Federal, State, or local quarantine or
isolation order related to COVID-19;
2. has been advised by a health care provider to
self -quarantine related to COVID-19;
3. is experiencing COVID-19 symptoms and is seeking
a medical diagnosis;
4. is caring for an individual subject to an order described
in (1) or self -quarantine as described in (2);
5. is caring for his or her child whose school or
place of care is closed (or child care provider is
unavailable) due to COVID-19 related reasons; or
6. is experiencing any other substantially -similar
condition specified by the U.S. Department of
Health and Human Services.
0. ENFORCEMENT
The U.S. Department of Labor's Wage and Hour Division (WHD) has the authority to investigate and enforce compliance
with the FFCRA. Employers may not discharge, discipline, or otherwise discriminate against any employee who
lawfully takes paid sick leave or expanded family and medical leave under the FFCRA, files a complaint, or institutes a
proceeding under or related to this Act. Employers in violation of the provisions of the FFCRA will be subject to penalties
and enforcement by WHD.
WAGE AND HOUR DIVISION
UNITED STATES DEPARTMENT OF LABOR
For additional information
or to file a complaint:
1-866-487-9243
TTY: 1-877-889-5627
dol.gov/agencies/whd
WH1422 REV 03/20
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into this 7th day of April, 2020 by and between
Teamsters Local Union No. 769, Inc., a Florida not-for-profit corporation (the "Union") and Indian River
County (the "County').
WHEREAS, effective October 1, 2019 the Union and County entered into the current Collective
Bargaining Agreement ("CBA") which remains operative through September 30, 2022; and
WHEREAS, on March 1, 2020 the Governor of the State of Florida issued Executive Order Number 20-
51 directing the Florida Department of Health to issue a Public Health Emergency due to the Novel
Coronavirus Disease 2019 ("COVID-19"); and
WHEREAS, on March 9, 2020 the Governor issued Executive Order 20-52 declaring a state of
emergency for the entire state of Florida as a result of COVID-19; and
WHEREAS, on March 17, 2020 Indian River County declared a local state of emergency in response to
the COVID-19 crisis with said declaration being affirmed and continued on March 24, and again on
March 31, 2020; and
WHEREAS, recently adopted federal legislation titled Families First Coronavirus Response Act (the
"Act") requires certain employers including Indian River County to provide their employees with up to
80 hours of paid sick leave for specified reasonsrelated to COVID-19 available from April 1, 2020
through December 31, 2020 ("CV Sick Leave"); and
WHEREAS, The Act, in addition to mandating up to 80 hours of CV Sick Leave, requires expanded
family and medical leave for specified reasons related to child care for up to 12 weeks at 66.7% of their
equivalent rate of pay ("Expanded Family Leave"); and
WHEREAS, Section 9.4 of the CBA requires the County to equalize the compensable hours due
employees who are required to work and those employees who are released from duty with pay
during a County declared emergency; and
WHEREAS, in recognition of the contributions made by employees who are assigned to continue
working to provide services to the community during the COVID-19 crisis, the County is providing a
benefit beyond what the Act requires by converting any unused CV Sick Leave balance to vacation
leave on December 31, 2020; and
Now therefore, the Union and County Agree as follows:
Section 1. The aforementioned whereas clauses are incorporated herein and given full force and
effect.
Section 2. The County and the Union agree that that the CV Sick Leave and Expanded Family leave
required by the Act are applicable to Indian River County and that all benefits contemplated by the Act
expire on December 31, 2020.
132
Section 3. The County will establish a separate bank of leave to isolate the CV Sick Leave benefits
required by the Act which shall not affect the employees existing or future regular leave accruals or
related administrative polices. On December 31, 2020, the County will convert any remaining leave
from the 80 hours of paid CV Sick Leave required by the Act to each employee's vacation balance the
first pay period in January 2021 (the "Conversion Date"). In the event the Act is amended to extend the
current expiration date of December 31, 2020, the Conversion Date shall be extended to the first pay
period following the amended expiration date required by the Act. Any request for conversion of CV
Sick Leave prior to the Conversion Date shall be denied. To the extent an employee has not used all of
the employee's vacation balance converted from CV Sick Leave by December 31, 2021, the County will
allow the employee to carry over up to 40 hours above the vacation accrual maximum during the first
pay period in January 2022, to be used by December 31, 2022. The vacation maximums will return to
the established vacation carryover maximums as reflected in the CBA in effect on December 31, 2022.
Section 4. The County's conversion of CV Sick Leave to vacation leave does not apply or extend to the
Expanded Family Leave required by the Act and shall be expressly limited to the unused CV Sick Leave
balance required by the Act.
Section 5. The Expanded Family Leave and CV Sick Leave provisions of the Act related to child care are
not applicable to the provisions of Section 9.4 of the CBA.
Section 6. The County and the Union agree that upon separation of employment, employees are not
entitled to reimbursement for unused CV Sick. Leave upon termination, resignation, retirement, or
other separation from employment prior to the Conversion Date.
Section 7. The Union acknowledges that the County's compliance with and supplement to the benefits
required by the Act and described herein are fully compliant with the terms of the CBA. The Union
acknowledges that the County's compliance with the Act and paid leave benefits provided to include
the sick leave conversion does not trigger additional compensation pursuant to Article 9.4 under the
County's Declaration of Emergency related to COVID-19.
Section 8. The Union and County agree that this Memorandum of Agreement shall not be binding on,
used as precedent, or relied upon in future instances.
INDIAN RIVER COUNTY, FLORIDA TEAMSTERS LOCAL NO. 769
By:
Susan Adams, Chairman
Indian River County Board of County
Commissioners
ATTEST: Jeffrey R. Smith
Clerk of the Court and Comptroller
By:
Steve Meyers, Business Agent
133
By: Deputy Clerk
Approved:.
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan Reingold, County Attorney
134
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
CONSENT AGENDA
BCC Meeting 04-07-2020
Date: March 31, 2020
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
Thru: Michael Zito, Assistant County Administrator
From: Leigh Anne Uribe, Director County Human Services
Subject: Annual HUD Grant Renewals for Continuum of Care (CoC) Programs
BACKGROUND:
The Federal Department of Housing. and Urban Development (HUD) offers permanent,
supportive housing to persons experiencing homelessness as well as services including health
care and mental health counseling. On behalf of Indian River County, grant applications are
submitted by Treasure Coast Homeless Services Council, Inc. (TCHSC) for funding of these
services. Once awarded, TCHSC administers the grant funds for Continuum of Care (CoC)
programs in cooperation with the Human Services Department of Indian River County and the
State Health Department.
Below is a list of nine grants awarded to Indian River County which will renew in 2020.
However, due to a variance in performance periods of the awarded projects, only six Continuum
of Care Program Grant Agreements have been received as of this date. The remaining three
agreements, indicated below with an asterisk (*), will be presented to the Chairman for signature
upon receipt and review by County Attorney as to form and legal and sufficiency.
GRANT NUMBER
Project
HUD
FUNDING
Performance Period
*FL0113L4H091907
2018 CoC Wide TRA Renewal
$101,964
*09-01-2020 ends 08-31-2021
FL0114L4H091912
2018 ALCOHOPE Renewal
$80,808
04-01-2020 ends 03-31-2021
FL0116L4H091912
2018 HMIS Coordinated Entry
$35,400
09-01-2020 ends 08-31-2021
*FL0119L4H091912
2018 New CHRONICS
$307,968
*07-01-2020 ends 06-30-2021
*FL0338L4H091906
2018 CoC TRA2
$80,808
*09-01-2020 ends 08-31-2021
FL0360L4H091910.
2018 Indian River Chronics Renewal
$105,864
06-01-2020 ends 05-31-2021
FL0380L4H091905
2018FAMILY RENTAL Assistance
$101,964
09-01-2020 ends 08-31-2021
FL0418L4H091907
2018 DATA QUALITY
$27,840
01-01-2021 ends 12-31-2021
FL0440L4H091908
2018 New Horizons TWO
$123,996
04-01-2020 ends 03-31-2021
TOTAL AMOUNT:
$966,612
135
Page Two
HUD Grant Renewals for Continuum of Care (CoC) Programs
March 31, 2020
FUNDING:
These grants require NO MATCHING FUNDS from the County and there areno changes from
previous years in the method the funds are to be disbursed.
RECOMMENDATION:
Staff recommends the Boardacknowledge the renewal of the six grants currently awarded by
HUD in the amount of $475, 872. Further request Board's acceptance of the additional three
upon their arrival for a total aggregate amount of $966,612 and their review by County Attorney
as to form and legal sufficiency. Staff respectfully request Board acceptance of grant renewals
and authorize Chairman to execute each individual Continuum of Care Program Grant
Agreement.
ATTACHMENTS (6):
Continuum of Care Program Grant Agreement -
Continuum of Care Program Grant Agreement -
Continuum of Care Program Grant Agreement -
Continuum of Care Program Grant Agreement
Continuum of Care Program Grant Agreement
Continuum of Care Program Grant Agreement
FLO 114L4H091912
FLO116L4H091912
FL0360L4H091910
- FL0380L4H091905
- FL0418L4H091907
- FL0440L4H091908
DISTRIBUTION:
Louise. Hubbard, Treasure Coast Homeless Services Council
Elissa Nagy, Finance Director
APPROVED AGENDA ITEM FOR April 7, 2020
136
E.Pafi
DI * P..W _*
%.nE91:
Grant Number: FL0418L4H091907
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of anyconflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $27,840, allocated between the projects listed
below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov
Page 1
137
Project No. Grant Term Performance Period Total Amount
FL0418L4H091907 12 months 01-01-2021 - 12-31-2021 $27,840
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $0
g. Supportive services $0
h. Operating costs $0
i. Homeless Management Information System $27,840
j. Administrative costs $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
www.hud.gov
espanol.hud.gov Page 2
138
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's fmal operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's fmal operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov
espanol.hud.gov Page 3
139
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
(Signature)
Lisa Hill, Director
(Typed Name and Title)
March 31, 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
By:
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of
Court and Comptroller
Approved:
By: By:
Deputy Clerk : Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
Dylan Reingold, County Attorney
www.hud.gov espanol.hud.gov
Indirect Cost Schedule
Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov
Page 5
141
Grant Number: FL0380L4H091905
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and. Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $101,964, allocated between the projects
listed below and, within those projects, between budget line items, as shown below.
www.hud.gov
espanol.hud.gov Page 1
142
Project No.
Grant Term Performance Period Total Amount
FL0380L4H091905 12 months 09-01-2020 - 08-31-2021 $101,964
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $101,964
g. Supportive services $0
h. Operating costs $0
i. Homeless Management Information System $0
j Administrative costs $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0 C
Short-term and medium-term rental assistance $ 0
www.hud.gov
espanol.hud.gov Page 2
143
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein. only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov
espanol.hud.gov Page 3
144
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
• UNITED STATES OF AMERICA,
Secretary of:Housing and Urban Development
By:
(Signature)•
Lisa Hill, Director
(Typed Name and Title)
March 31, 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
By:
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By: By:
Deputy Clerk Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
Dylan Reingold, County Attorney
www.hud.gov
espanol.hud.gov
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state andlocal governments).
www.hud.gov espanol.hud.gov
Page 5
146
/lath
iIIIi j
ii
g It'
494 At Ev 029
Grant Number: FL0360L4H091910
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA#14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $105,864, allocated between the projects
listed below and, within those projects, between budget line items, as shown below.
www.hud.gov
espanol.hud.gov Page 1
147
Project No. Grant Term Performance Period Total Amount
FL0360L4H091910 12 months 06-01-2020 - 05-31-2021 $105,864
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0 ,
f. Rental assistance $105,864
g. Supportive services $0
h. Operating costs $0
i. Homeless Management Information System $0
j. Administrative costs $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
www.hud.gov
espanol.hud.gov Page 2
148
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's fmal operating year under the grantagreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's fmal operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's fmal operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's fmal operating year under the grant being renewed and the execution of this '
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient: must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov
espanol.hud.gov Page 3
149
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By:
- (Signature) '^' ' .. -
Lisa Hill, Director
(Typed Name and Title)
March 31, 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
By:
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By: By:
Deputy Clerk Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
Dylan Reingold, County Attorney
www.hud.gov espanol.hud.gov
f5V
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
Fornonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part:200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov
espanol.hud.gov Page 5
151
ozr, sF ro„,
•r
neve-
Grant Number: FL0116L4H091912
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $35,400, allocated between the projects listed
below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page 1
152
Project No. Grant Term
Performance Period Total Amount
FL0116L4H091912 12 months 09-01-2020 - 08-31-2021 $35,400
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $0
g. Supportive services $0
h. Operating costs $0
i. Homeless Management Information System $35,400
j. Administrative costs $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
www.hud.gov
espanol.hud.gov Page 2
153
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein. only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's fmal operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's fmal operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov
Page 3
154
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By: p,
41
t.
(Sighafure)',.',/-1.1'
Lisa Hill, Director
(Typed Name and Title)
March 31, 2020
(Date)
RECIPIENT
Indian River County Board of. County Commissioners
(Name of Organization)
By:
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By: By:
Deputy Clerk Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
Dylan Reingoid, County Attorney
www.hud.gov espanol.hud.gov
1554
Indirect Cost Schedule
Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method forindirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and. Appendix VII to Part 200 (for
state and local governments).
www.hud.gov
espanol.hud.gov Page 5
156
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
11111Suite 1015
u Jacksonville, FL 32202
Al$4k DE -90 -
Grant
Grant Number: FL0114L4H091912
Tax ID Number: 59-6000674
DUNS Number: 079208989
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the. project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $80,808, allocated between the projects listed
below and, within those projects, between budget line items, as shown below.
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Project No. Grant Term Performance Period Total Amount
FL0114L4H091912 12 months 04-01-2020 - 03-31-2021 $80,808
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $80,808
g. Supportive services $0
h. Operating costs $0
i. Homeless Management Information System $0
j. Administrative costs $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
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158
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the under the grant agreement being renewed. Eligible costs incurred
between the end of Recipient's final operating year under the grant agreement being renewed and the
date of this Agreement is executed by both parties may be reimbursed with funds from the first
operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient
before the end date of the project's final operating year under the grant that has been renewed.
For any transition project funded under this Agreement the performance period of the:
transition project(s) will begin immediately at the end of the Recipient's final operating yearunder
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
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159
The Agreement constitutes the entire agreement between the parties, and: may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
Lisa Hill, Director
(Typed Nanic and Title)
3124/21)7/b
1
(Date)
RECIPIENT
Indian. River County Board of County Commissioners
(Name of Organization)
By:
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official),
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By: By:
Deputy Clerk. Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
Dylan Reingold, County Attorney
160
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Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
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161
Grant Number: FL0440L4H091908
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT • AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $123,996, allocated between the projects
listed below and, within those projects, between budget line items, as shown below.
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162
Project No. Grant Term Performance Period Total Amount
FL0440L4H091908 12 months 04-01-2020 - 03-31-2021 $123,996
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $123,996
g. Supportive services $0
h. Operating costs $0
i. Homeless Management Information System $0
j. Administrative costs $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
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163
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein. only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the under the grant agreement being renewed. Eligible costs incurred
between the end of Recipient's final operating year under the grant agreement being renewed and the
date of this Agreement is executed by both parties may be reimbursed with funds from the first
operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient
before the end date of the project's final operating year under the grant that hasbeen renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in. the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application,unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
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164
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
Lisa Hill, Director
(Typed Namy and Title)
3124-1 Zt
l
(Date)
RECIPIENT
Indian. River County Board of County Commissioners
(Name of Organization)
By:
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By: By:
Deputy Clerk Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
Dylan Reingold, County Attorney
165
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Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirectcost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov
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166
YID
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: March 31, 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Art Pfeffer, Project Manager
Subject: Request to Waive the Bid Process for North Berm Maintenance Project at the Spoonbill
Marsh Facility
Descriptions and Conditions:
The northern property boundary of the Spoonbill Marsh Facility (SMF) is an older drainage ditch. The
southern embankment of this ditch is a berm, a.k.a. the North Berm. The easternmost 1,000 feet of the
North Berm has degraded over time and requires remediation to insure Tong -term water containment for
the SMF. Spoil material (fill) excavated in 2009 during construction of SMF was stored for future use on
the adjoining parcel. This stored spoil material will be excavated and used for this project. All embankment
activity will occur on SMF property. On February 26, 2020, the Indian River County Department of Utility
Services (IRCDUS) solicited quotes from three local contractors with proficiency in excavation and
embankment construction.
Analysis:
We are now entering the dry season, which is the most opportune time to perform this type of
maintenance. In preparation, vegetation has been removed along the project right-of-way, and
geotechnical tests have been performed. Masteller, Moler and Taylor Surveying has marked the property
line and is prepared to stake the project. Plans and specifications were prepared by IRCDUS. All three
contractors submitted price proposals.
Contractor
Proposal Amount
Cathco, Inc.
$ 65,087.00
Timothy Rose Contracting .
$ 95,603.00
Sheltra and Sons Contracting, LLC
$109,410.00.
167
Funding:
Funds for this project are in the Berm Refurbishment Renewal and Replacement fund in the Utilities
operating fund. Utilities operating funds are generated from water and sewer revenues.
Description
Account Number
Amount
Berm Refurbishment
47129236-044699-19555
$65,087.00
Recommendation:
Staff recommends the Board of County Commissioners waive the bid process and, pending receipt and
approval of the required insurance by the Risk Manager, authorize the Purchasing Division to issue a
purchase order to Cathco, Inc., in the amount of $65,087.00 for the North Berm Maintenance project at
the Spoonbill Marsh Facility.
Attachment(s):
1. Cathco, Inc. Proposal
168
Com. thco Inc.
Project Name: NORTH BERM MAINTENANCE PROJECT- SPOONBILL MARSH
Bid #:N/A
Opening Date: Wednesday, March 11, 2020
Opening Location:
Indian River County Utilities
1801 27th Street
Vero Beach, FL 32960
In accordance with allterms, conditions, specifications, and requirements, the Bidder offers the
following:
Bid Item41see Below)
Quantity
Unit Price
Total Price
1. Construct approximately 700 -LF of maintenance
berm as shown on the plans and attached scope
of work. The spoil material (fill) excavated in 2009
during construction on the spoonbill marsh facility was
moved, graded and stored for future use on the
adjoining parcel. Fill material lies in a surface layer
roughly 5 feet thick and is a mixture of shell rock, sand
and limestone rock of various sizes can be used for the
construction of the berm.
LS
$44,888.00
$ 44,888.00
Total Bid Price
$44,888.00
Total Bid Price in Words
Forty Four Thousand Eight Hundred Eighty Eight Dollars and Nc
Alternate Bid for item No. 1- Additional 300 -LF of
berm installation east of item no.1 as depicted on the
plans. This will require an additional of 437 cubic yards
of fill material and 66 cubic yards of coquina.
LS
$20,199.00
$20,199.00
Total Revised Bid Price with Alternate Bid Items
$65,087.00
Total Bid Price with Alternate Bid Items in Words
Sixty Five Thousand Eighty: Seven Dollars and No Cents
List the name, address, and contact information of the Directional Boring Contractor to be used on this
project:
Name N/A
Address
Phone
E-mail
Fax
169
Cents.
Project completion time after receipt of "Notice to Proceed" or PO: 90 DAYS
Will your company extend these prices to other governmental.
agencies within the State of Florida?
Cathco Inc.
Yes ❑ No
*The lump sum price bid for furnishing andinstallation of the berm .shall include, but is not limited to:
mobilization, demobilization, utilities exploration/excavation, removing, disposing of and replacing
unsuitable material, dewatering, sheeting/shoring of the excavation, restoration of all haul roadway or
landscaping damaged or destroyed, Trench Safety Act Compliance, and clean up.
The unit price(s) bid will include any and all labor & materials not listedabove necessary to furnish the
County a complete & working berm as indicated on the plans.
The undersigned hereby certifies that they have read and understand the contents of this
solicitation and agree to furnish at the prices shown any or all of the items above, subject to all
instructions, conditions, specifications, and attachments hereto. Failure to have read all the
provisions of this solicitation shall not be cause to alter any resulting contract or request
additional compensation.
Company Name: Cathco Inc.
Company Address:5550 41st Street
City, State Vero Beach, FL
Zip Code 32967
Telephone: 772-562-8814 Fax: 772-562-0173
E-mail: cathcoinc@bellsouth.net
Business Tax Receipt Nu
Authorized Signature:
5211406.000
rl
41I
FEIN Number: 59-2672191
Date: 3-11-2020
Name: Matthew S. Eisert Title: VP
(Type / Printed)
170
Date:
To:
From:
Indian River County, Florida
Department of Utility Services
Board Memorandum
March 31, 2020
Jason E. Brown, County Administrator
Vincent Burke, PE, Director of Utility Services
Prepared By: John M. Boyer, PE, Utilities Engineer
Subject: Utility Work by Highway Contractor Master Agreement with FDOT
Utility Relocations —1-95 & Oslo Road Interchange
FDOT Project #413048
Background:
Florida Department of Transportation (FDOT) is planning to construct a new interchange along 1-95 at Oslo
Road. The County's existing water, sewer and reuse mains in the project area will be relocated as part of
the roadway construction. The FDOT and Indian River County Department of Utility Services (IRCDUS) will
thus enter into a master agreement for the construction of utilities by the FDOT contractor. The FDOT will
provide a utility relocation cost estimate at a later date; it is anticipated that some of the utility relocation
cost will be paid by FDOT. Per Section 3c of the Agreement IRCDUS may accept or reject the FDOT cost
proposal.
The County Attorney has determined the agreement should be signed by the Chairman of the Board of
County Commissioners.
Funding:
No funding is required at this time.
Recommendation:
Staff recommends the Chairman of the Board of County Commissioners executes the Florida Department
of Transportation (FDOT) — Utility Work by Highway Contractor Master Agreement for FDOT Project
#413048 —1-95 and Oslo Road Interchange.
Attachment(s):
1. FDOT - Utility Work by Highway Contractor Master Agreement.
171
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR MASTER AGREEMENT
(AT UAO AND FDOT EXPENSE COMBINED)
THIS AGREEMENT, entered into this day of , year of , by and between the
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT", and Indian
River County Department of Utility Services, hereinafter referred to as the "UAO';
WITNESSETH:
WHEREAS, the UAO owns, or may in the future own, certain utility facilities which are or may in the future be
located on any public roads or publicly owned rail corridors, hereinafter referred to as the "Facilities" (said term shall
be deemed to include utility facilities as the same may be relocated, adjusted, or placed out of service); and
WHEREAS, the FDOT, engages in projects which involve constructing, reconstructing, or otherwise changing
public roads and other improvements located on public roads or publicly owned rail corridors, hereinafter referred to
as either the "Project" or "Projects"; and
WHEREAS, the Projects may require the location (vertically and/or horizontally), protection, relocation,
adjustment, or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work"; and
WHEREAS, the UAO, in accordance with and subject to the limitations of the terms and conditions of this
Agreement, may be entitled to be reimbursed for some of the Utility Work and may, under the law of the State of
Florida, be obligated to perform other Utility Work at the UAO's sole cost and expense; and
WHEREAS, the FDOT and the UAO have authority to enter into a joint agreement pursuant to Section
337.403(1)(b), Florida Statutes for the Utility Work to be accomplished by the FDOT's contractor as part of the
construction of the Projects; and
WHEREAS, the FDOT and the UAO desire to enter into a master agreement which establishes the terms and
conditions under which the Utility Work, both for Utility Work to be reimbursed and for Utility Work to be performed at
the sole cost and expense of the UAO, will be performed by the FDOT's highway contractor for any particular project
and eliminates the need for an individual agreement on each Project;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT
and the UAO hereby agree as follows:
1. Implementing Projects
In the event that the FDOT determines that Utility Work may be necessary for any Project, the following
procedure shall apply to implementing the arrangement to have the Utility Work performed by FDOT's
highway contractor for that Project, provided that the UAO and the FDOT may mutually agree to combine or
eliminate all or any portion of this procedure on any Project:
a. First Contact.
(1) The FDOT shall send a written notice to the UAO specifying the applicable Project, offering to
implement a joint arrangement for the project, providing the FDOT's then current plans for the
Project, specifying the current percentages for the Allowances as defined in Subparagraph 3.
d. that the FDOT requires at that time, and specifying the return date by which the UAO must
comply with Subparagraphs 1.a.(2), (3) and (4).
(2) The UAO shall, by the date specified by the FDOT in the written notice, respond in writing to
the FDOT's offer to implement a joint arrangement, stating whether the UAO desires to
implement a joint arrangement or not for the particular Project, specifying what Facilities the
UAO does not want to include in the joint arrangement, specifying what inspection and testing
activities the UAO desires to have the FDOT perform under Subparagraph 2.e., and specifying
the desired method of deposit for funds paid by the UAO under Subparagraph 3.e. Deposits of
less than $100,000.00 must be pre -approved by the FDOT Comptroller's Office.
172
(3)
In the event that the UAO timely indicates that it desires to implement a joint arrangement, the
UAO, shall also return a copy of the FDOT's plans on which the location of the existing
Facilities is marked or verified to FDOT's satisfaction. The UAO shall also mark which of the
Facilities the UAO believes are reimbursable under this Agreement.
(4) . If the UAO believes that the Utility Work is reimbursable under this Agreement, the UAO shall,
by the date specified by the FDOT in the written notice, also return documentation of the basis
for entitlement to reimbursement under the provisions of this Agreement, and a preliminary
estimate of the cost for the Utility Work. Failure to timely return such documentation shall
make the Utility Work not reimbursable.
(5)
i
After receipt of the documents required by Subparagraphs 1. a. (2), (3) and (4), the FDOT shall
send a notice to the UAO confirming the implementation of the joint arrangement, and
confirming the FDOT acceptance of the items specified by the UAO under Subparagraph
1.a.(2) above.
(6) If the UAO fails to respond timely as required above or declines to implement a joint
arrangement for the Project, or if the FDOT does not accept the items specified by the UAO
specified under Subparagraph 1 .a.(2), this Agreement shall no longer apply to the Utility Work
for that Project and the Utility Work for that Project shall be performed under a separate
arrangement.
b. Second Contact.
(1) After confirmation of the implementation by the FDOT pursuant to Subparagraph 1.a.(5)
above, the FDOT shall, at the appropriate time, send a notice to the UAO, along with an
updated set of plans for the Project, specifying the time and place of a mandatory utility
meeting.
(2) A representative of the UAO familiar with the Project and the Facilities shall attend the meeting
and be prepared to discuss the Project and the design for the Utility Work. The representative
shall bring to the meeting a copy of the FDOT's updated plans marked with any existing
Facilities not accurately shown thereon and marked with a preliminary Utility Work design
concept.
c. Third Contact.
(1) After the mandatory utility meeting, the FDOT shall, at the appropriate time, send the UAO:
(a) Additional updated FDOT plans for the Project;
(b) The FDOT's then current Utility Work Schedule form (said schedule to be used in the
case of a bid rejection);
(c) If the Utility Work is reimbursable, the FDOT's then current utility estimate summary
form;
(d) If not previously provided, a notice verifying eligibility for reimbursement or verifying
that the Utility Work is not reimbursable;
(e) A notice specifying the return date by which the UAO must comply with Subparagraph
1.c.(2);
(f) A notice specifying whether a utility permit will be required for the Utility Work;
(g) A notice verifying the version of the Utility Accommodation Manual that will apply to
the Utility Work;
(h) A notice verifying the stages for the Plans Package review under Subparagraph 1.c.7.;
(1) The current form of Three Party Escrow Agreement for deposit of funds referred to in
Subparagraph 3.e.;
173
(j)
(k)
The instruction form then being used by the FDOT for providing direction in following
this process; and
Such other information the FDOT deems pertinent.
(2) Within the time frame specified in this third contact notice, the UAO shall return to the FDOT a
final engineering design, plans, technical special provisions, a cost estimate, and a
contingency Utility Work Schedule (said contingency schedule to be used in the case of a bid
rejection) for the Utility Work (hereinafter referred to as the Plans Package). The cost estimate
which is part of the Plans Package shall be separated into an amount for the Facilities which
are reimbursable and those which are not.
The Plans Package shall be in the same format as the FDOT's contract documents for the
Project and shall be suitable for reproduction.
Unless otherwise specifically directed in writing, the Plans Package shall include any and all
activities and work effort required to perform the Utility Work, including but not limited to, all
clearing and grubbing, survey work and shall include a traffic control plan.
The Plans Package shall be prepared in compliance with the FDOT's Utility Accommodation
Manual and the FDOT's Plans Preparation Manual in effect at the time the Plans Package is
prepared, and the FDOT's contract documents for the Project. If the FDOT's Plans
Preparation Manual has been updated and conflicts with the Utility Accommodation Manual,
the Utility Accommodation Manual shall apply where such conflicts exist.
(6) The technical special provisions which are a part of the Plans Package shall be prepared in
accordance with the FDOT's guidelines on preparation of technical special provisions and
shall not duplicate or change the general contracting provisions of the FDOT's Standard
Specifications for Road and Bridge Construction and any Supplemental Specifications, Special
Provisions, or Developmental Specifications of the FDOT for the Project.
(7)
UAO shall provide a copy of the proposed Plans Package to the FDOT, and to such other right
of way users as designated by the FDOT, for review at the following stages identified in the
notices from the FDOT referenced above. Prior to submission of the proposed Plans Package
for review at these stages, the UAO shall send the FDOT a work progress schedule explaining
how the UAO will meet the FDOT's production schedule. The work progress schedule shall
include the review stages, as well as other milestones necessary to complete the Plans
Package within the time specified in Subparagraph 1.c.(2)above.
(8) In the event that the FDOT finds any deficiencies in the Plans Package during the reviews
performed pursuant to Subparagraph 1.c.(7) above, the FDOT will notify the UAO in writing of
the deficiencies and the UAO will correct the deficiencies and return corrected documents
within the time stated in the notice. The FDOT's review and approval of the documents shall
not relieve the UAO from responsibility for subsequently discovered errors or omissions.
(9)
The FDOT shall furnish the UAO such information from the FDOT's files as requested by the
UAO; however, the UAO shall at all times be and remain solely responsible for proper
preparation of the Plans Package and for verifying all information necessary to properly
prepare the Plans Package, including survey information as to the location (both vertical and
horizontal) of the Facilities. The providing of information by the FDOT shall not relieve the
UAO of this obligation nor transfer any of that responsibility to the FDOT.
(10) The Facilities and the Utility Work will include all utility facilities of the UAO which are located
within the limits of the Project, except as specifically indicated and agreed to by the parties in
the notices referenced above. These exceptions shall be handled byseparate arrangement.
(11) The UAO shall fully cooperate with all other right of way users in the preparation of the Plans
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Package. Any conflicts that cannot be resolved through cooperation shall be resolved in the
manner determined by the FDOT.
2. Performance of Utility Work
a. The FDOT shall incorporate the Plans Package into its contract for construction of the Project.
b. The FDOT shall procure a contract for construction of the Project in accordance with the FDOT=s
requirements.
c. If the portion of the bid of the contractor selected by the FDOT which is for performance of the portion of
the Utility Work which is not reimbursable exceeds the FDOT's official estimate for that portion of the
Utility Work by more than ten percent (10%) and the FDOT does not elect to participate in the cost of that
portion of the Utility Work pursuant to Section 337.403(1)(b), Florida Statutes, the UAO may elect to have
the Utility Work removed from the FDOT's contract by notifying the FDOT in writing within 45 days from
the date that the UAO is notified of the bid amount. Unless this election is made, the Utility Work shall be
performed as part of the Project by the FDOT's contractor.
d. If the UAO elects to remove the Utility Work from the FDOT's contract in accordance with Subparagraph
2. c., the UAO shall perform the Utility Work separately pursuant to the terms and conditions of the
FDOT's standard relocation agreement, the terms and conditions of which are incorporated herein for
that purpose by this reference, and in accordance with the contingency relocation schedule which is a
part of the Plans Package. The UAO shall proceed immediately with the Utility Work so as to cause no
delay to the FDOT or the FDOT's contractor in constructing the Project.
e. The UAO shall perform all engineering inspection, testing, and monitoring of the Utility Work to insure
that it is properly performed in accordance with the Plans Package, except for the activities identified in
the notices sent pursuant to Paragraph 1. to be performed by, or on behalf of the FDOT and will furnish
the FDOT with daily diary records showing approved quantities and amounts for weekly, monthly, and
final estimates in accordance with the format required by FDOT procedures.
f. Except for the inspection, testing, monitoring and reporting to be performed by the UAO in accordance
with Subparagraph 2. e., the FDOT will perform all contract administration for its construction contract.
g.
The UAO shall fully cooperate with the FDOT and the FDOT's contractor in all matters relating to the
performance of the Utility Work.
h. The FDOT's engineer has full authority over the Project and the UAO shall be responsible for
coordinating and cooperating with the FDOT's engineer. In so doing, the UAO shall make such
adjustments and changes in the Plans Package as the FDOT's engineer shall determine are necessary
for the prosecution of the Project.
i. The UAO shall not make any changes to the Plans Package after the date on which the FDOT's contract
documents are mailed to Tallahassee for advertisement of the Project unless those changes fall within
the categories of changes which are allowed by supplemental agreement to the FDOT's contract
pursuant to Section 337.11, Florida Statutes. All changes, regardless of the nature of the change or the
timing of the change, shall be subject to the prior approval of the FDOT.
3. Cost of Utility Work
a. The Utility Work will be reimbursable under this Agreement when the Project is federal aid eligible
pursuant to the provisions of Section 337.403(1)(a), Florida Statutes, when a written agreement incidental
to a right-of-way acquisition process requires the FDOT to compensate the UAO for the costs of any
subsequent relocation of the Facilities, or when the UAO holds a compensable land interest under Florida
condemnation law in the existing location of the Facilities at the time of the Project. In any other
circumstances, the Utility Work will be performed at the sole cost and expense of the UAO. Failure of the
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UAO to timely provide documentation of the basis for reimbursement as required by Subparagraph
1.a.(3) of this Agreement shall make the Utility Work not reimbursable.
b. The UAO shall be responsible for all costs of the portion of Utility Work that is not reimbursable which the
FDOT does not elect to participate in under Section 337.403(1)(b), Florida Statutes and all costs
associated with any adjustments or changes to the Utility Work determined by the FDOT's engineer to be
necessary, including, but not limited to the cost of changing the Plans Package and the increase in the
cost of performing the Utility Work, unless the adjustments or changes are necessitated by an error or
omission of the FDOT. The UAO shall not be responsible for the cost of delays caused by such
adjustments or changes unless they are attributable to the UAO pursuant to Subparagraph 4.a.
c. At such time as the FDOT prepares its official estimate, the FDOT shall notify the UAO of the amount of
the official estimate for the Utility Work. Upon being notified of the official estimate, the UAO shall have
five (5) working days within which to accept the official estimate for purposes of making deposits and for
determining any possible contribution on the part of the FDOT to the cost of the Utility Work, or to elect to
have the Utility Work removed from the FDOT's contract and performed separately pursuant to the terms
and conditions set forth in Subparagraph 2. d. hereof.
d. At least thirty (30) calendar days prior to the date on which the FDOT advertises the Project for bids, the
UAO will pay to the FDOT an amount equal to the portion of the FDOT's official estimate which is not
reimbursable; plus the percentages established by the notice given under Subparagraph 1.a.(1) for
mobilization of equipment for the Utility Work, additional maintenance of traffic costs for the Utility Work,
and for administrative costs of field work, tabulation of quantities, Final Estimate processing and Project
accounting (said three amounts for mobilization, maintenance of traffic and administrative costs to be
hereinafter collectively referred to as the Allowances); plus 10% of the official estimate for a contingency
fund to be used as hereinafter provided for changes to the Utility Work during the construction of the
Project (the Contingency Fund).
e. Payment of the funds pursuant to this paragraph will be made directly to the FDOT for deposit into the
State Transportation Trust Fund or as provided in the Three Party Escrow Agreement between UAO,
FDOT and the State of Florida, Department of Financial Services, Division of Treasury as specified in the
notices provided pursuant to Paragraph 1.
f. If the portion of the contractor's bid selected by the FDOT for performance of the Utility Work which is not
reimbursable exceeds the amount of the deposit made pursuant to Subparagraph c. above, then subject
to and in accordance with the limitations and conditions established by Subparagraph 2. c. hereof
regarding FDOT participation in the cost of the Utility Work and the UAO's election to remove the Utility
Work from the Project, the UAO shall, within fourteen (14) calendar days from notification from the FDOT
or prior to posting of the accepted bid, whichever is earlier, pay an additional amount to the FDOT to
bring the total amount paid to the total obligation of the UAO for the cost of the Utility Work which is not
reimbursable, plus Allowances and 10% Contingency Fund. The FDOT will notify the UAO as soon as it
becomes apparent the accepted bid amount plus allowances and contingency is in excess of the
advance deposit amount; however, failure of the FDOT to so notify the UAO shall not relieve the UAO
from its obligation to pay for its full share of project costs on final accounting as provided herein below.
In the event that the UAO is obligated under this Subparagraph 3.f. to pay an additional amount and the
additional amount that the UAO is obligated to pay does not exceed the Contingency Fund already on
deposit, the UAO shall have sixty (60) calendar days from notification from the FDOT to pay the
additional amount, regardless of when the accepted bid is posted.
g.
If the accepted bid amount plus allowances and contingency for the non -reimbursable Utility Work is less
than the advance deposit amount, the FDOT will refund the amount that the advance deposit exceeds the
bid amount plus allowances and contingency if such refund is requested by the UAO in writing and
approved by the Comptroller of the FDOT or his designee.
h. Should contract modifications occur that increase the UAO's share of total project costs, the UAO will be
notified by the FDOT accordingly. The UAO agrees to provide, in advance of the additional work being
176
performed, adequate funds to ensure that cash on deposit with the FDOT is sufficient to fully fund its
share of the project costs. The FDOT shall notify the UAO as soon as it becomes apparent the actual
costs will overrun the award amount; however, failure of the FDOT to so notify the UAO shall not relieve
the UAO from its obligation to pay for its full share of project costs on final accounting as provided herein
below.
i. The FDOT may use the funds paid by the UAO for payment of the cost of the non -reimbursable Utility
Work. The Contingency Fund may be used for increases in the cost of the non -reimbursable Utility Work
which occur because of quantity overruns or because of adjustments or changes in the Utility Work made
pursuant to Subparagraph 2. h. Prior to using any of the Contingency Fund, the FDOT will obtain the
written concurrence of the person delegated that responsibility by written notice from the UAO. The
delegatee shall respond immediately to all requests for written concurrence. If the delegatee refuses to
provide written concurrence promptly and the FDOT determines that the work is necessary, the FDOT
may proceed to perform the work and recover the cost thereof pursuant to the provisions of Section
337.403(3), Florida Statutes. In the event that the Contingency Fund is depleted, the UAO shall, within
fourteen (14) calendar days from notification from the FDOT, pay to the FDOT an additional 10% of the
total obligation of the UAO for the cost of the Utility Work established under Subparagraph 3. f. for future
use as the Contingency Fund.
j•
Upon final payment to the Contractor, the FDOT intends to have its final and complete accounting of all
costs incurred in connection with the work performed hereunder within three hundred sixty (360) days.
All project cost records and accounts shall be subject to audit by a representative of the UAO for a period
of three (3) years after final close out of the Project. The UAO will be notified of the final cost. Both
parties agree that in the event the final accounting of total project costs pursuant to the terms of this
agreement is less than the total deposits to date, a refund of the excess will be made by the FDOT to the
UAO in accordance with Section 215.422, Florida Statutes. In the event said final accounting of total
project costs is greater than the total deposits to date, the UAO will pay the additional amount within forty
(40) calendar days from the date of the invoice. The UAO agrees to pay interest at a rate as established
pursuant to Section 55.03, Florida Statutes, on any invoice not paid within the time specified in the
preceding sentence until the invoice is paid.
4. Claims Against UAO
a. The UAO shall be responsible for all costs incurred as a result of any delay to the FDOT or its contractors
caused by errors or omissions in the Plans Package (including inaccurate location of the Facilities) or by
failure of the UAO to properly perform its obligations under this Agreement in a timely manner.
b. In the event the FDOT's contractor provides a notice of intent to make a claim against the FDOT relating
to the Utility Work, the FDOT will notify the UAO of the notice of intent and the UAO will thereafter keep
and maintain daily field reports and all other records relating to the intended claim.
c. In the event the FDOT's contractor makes any claim against the FDOT relating to the Utility Work, the
FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing and
resolving the claim within a reasonable time. Any resolution of any portion of the claim directly between
the UAO and the FDOT's contractor shall be in writing, shall be subject to written FDOT concurrence,
and shall specify the extent to which it resolves the claim against the FDOT.
d. The FDOT may withhold payment of surplus funds to the UAO until final resolution (including any actual
payment required) of all claims relating to the Utility Work. The right to withhold shall be limited to actual
claim payments made by the FDOT to the FDOT's contractor.
5. Out of Service Facilities
No Facilities shall be left in place on FDOT's Right of Way after the Facilities are no longer active (hereinafter
Placed out of service/Deactivated) unless specifically identified as such in the Plans. The following terms and
conditions shall apply to Facilities Placed out of service/Deactivated, but only to said Facilities Placed out of
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service/Deactivated:
a. The UAO acknowledges its present and continuing ownership of and responsibility for Facilities Placed
out of service/Deactivated.
b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the continuing
satisfactory performance of the conditions of this Agreement by the UAO. In the event of a breach of this
Agreement by the UAO, the Facilities shall be removed upon demand from the FDOT in accordance with
the provisions of Subparagraph 5. e. below.
c. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in,
accordance with any and all applicable local, state or federal laws and regulations and in accordance with
the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely
responsible for gathering all information necessary to meet these obligations.
d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to,
records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly
respond to information requests concerning the Facilities that are Placed out of service/Deactivated of the
FDOT or other permittees using or seeking use of the right of way.
e. The UAO shall remove the Facilities upon 30 days prior written request of the FDOT in the event that the
FDOT determines that removal is necessary for FDOT use of the right of way or in the event that the
FDOT determines that use of the right of way is needed for other active utilities that cannot be otherwise
accommodated in the right of way. In the event that the Facilities that are Placed out of
Service/Deactivated would not have qualified for reimbursement under this Agreement, removal shall be
at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of
any nature whatsoever with regard thereto. In the event that the Facilities that are Placed out of
service/Deactivated would have qualified for reimbursement only under Section 337.403 (1)(a), Florida
Statutes, removal shall be at the sole cost and expense of the UAO and without any right of the UAO to
object or make any claim of any nature whatsoever with regard thereto because such a removal would be
considered to be a separate future relocation not necessitated by the construction of the project pursuant
to which they were Placed out of service/Deactivated, and would therefore not be eligible and approved
for reimbursement by the Federal Government. In the event that the Facilities that are Placed out of
service/Deactivated would have qualified for reimbursement for other reasons, removal of the out of
service Facilities shall be reimbursed by the FDOT as though the Facilities had not been Placed out of
service/Deactivated. Removal shall be completed within the time specified in the FDOT's notice to
remove. In the event that the UAO fails to perform the removal properly within the specified time, the
FDOT may proceed to perform the removal at the UAO's expense pursuant to the provisions of Sections
337.403 and 337.404, Florida Statutes.
f. Except as otherwise provided in Subparagraph e. above, the UAO agrees that the Facilities shall forever
remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FDOT for any and
all costs of any nature whatsoever resulting from the presence of the Facilities within the right of way.
Said costs shall include, but shall not be limited to, charges or expenses which may result from the future
need to remove the Facilities or from the presence of any hazardous substance or material in the
Facilities or the discharge of hazardous substances or materials from the Facilities. Nothing in this
paragraph shall be interpreted to require the UAO to indemnify the FDOT for the FDOT's own
negligence; however, it is the intent that all other costs and expenses of any nature be the responsibility
of the UAO.
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6. Default
a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of the
following options, provided that at no time shall the FDOT be entitled to receive double recovery of
damages:
(1) Terminate this Agreement if the breach is material and has not been cured within 60 days from
written notice thereof from FDOT.
(2) Pursue a claim for damages suffered by the FDOT.
(3) If the Utility Work is reimbursable under this Agreement, withhold reimbursement payments until the
breach is cured. The right to withhold shall be limited to actual claim payments made by FDOT to
third parties.
(4) If the Utility Work is reimbursable under this Agreement, offset any damages suffered by the FDOT
or the public against payments due under this Agreement for the same Project. The right to offset
shall be limited to actual claim payments made by FDOT to third parties.
(5)
Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT property
if the breach is material and has not been cured within 60 days from written notice thereof from
FDOT until such time as the breach is cured.
(6) Pursue any other remedies legally available.
(7)
Perform any work with its own forces or through contractors and seek repayment for the cost thereof
under Section 337.403(3), Florida Statutes.
b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of the
following options:
(1) Terminate this Agreement if the breach is material and has not been cured within 60 days from
written notice thereof from the UAO.
(2) If the breach is a failure to pay an invoice for Utility Work which is reimbursable under this
Agreement, pursue any statutory remedies that the UAO may have for failure to pay invoices.
(3) Pursue any other remedies legally available.
c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other
agreements between the parties nor from any statutory obligations that either party may have with regard
to the subject matter hereof.
7. Indemnification
FOR GOVERNMENT-OWNED UTILITIES:
To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its
officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any
acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the
performance of the Agreement, whether direct or indirect, and whether to any person or property to which
FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will
be liable under this section for damages arising out of the injury or damage to persons or property directly
caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the
179
performance of this Agreement.
When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the
performance of services required under this Agreement, the FDOT will immediately forward the claim to the
UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen (14)
working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT will
determine whether to require the participation of the UAO in the defense of the claim or to require the UAO to
defend the FDOT in such claim as described in this section. The FDOT's failure to notify the UAO of a claim
shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will pay their
own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in
the defense of the claim at trial, that party is responsible for all costs.
FOR NON -GOVERNMENT-OWNED UTILITIES:
The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees
from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or
omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether
direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except
that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising
out of the injury or damage to persons or property directly caused by or resulting from the negligence of the
FDOT or any of its officers, agents, or employees during the performance of this Agreement.
The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate and
associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement
negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for
indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The
UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused
because of the UAO's inability to evaluate liability or because the UAO evaluates liability and determines the
UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication or judgment finding the
FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all costs
and fees related to this obligation and its enforcement by the FDOT. The FDOT's delay in notifying the UAO of
a claim shall not release UAO of the above duty to defend.
8. Force Majeure
Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to the
extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond
the control of the non-performing party and which could not have been avoided or overcome by the exercise of
due diligence; provided that the party claiming the excuse from performance has (a) promptly notified the other
party of the occurrence and its estimated duration, (b) promptly remedied or mitigated the effect of the
occurrence to the extent possible, and (c) resumed performance as soon as possible.
9. Miscellaneous
a. If the Utility Work is reimbursable under this Agreement, the UAO shall fully comply with the provisions of
Title VI of the Civil Rights Act of 1964 and any subsequent revisions thereto in connection with the Utility
Work covered by this Agreement, and such compliance will be governed by one of the following methods
as determined at the time of the issuance of the work order:
(1) The UAO will perform all or part of such Utility Work by a contractor paid under a contract let by the
UAO, and the Appendix "A" of Assurances transmitted with the issued work order will be included in
said contract let by the UAO.
(2) The UAO will perform all of its Utility Work entirely with UAO's forces, and Appendix "A" of
Assurances is not required.
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(3)
The Utility Work involved is agreed to by way of just compensation for the taking of the UAO's
facilities on right-of-way in which the UAO holds a compensable interest, and Appendix "A" of
Assurances is not required.
(4) The UAO will perform all such Utility Work entirely by continuing contract, which contract to
perform all future Utility Work was executed with the UAO's contractor prior to August 3, 1965, and
Appendix "A" of Assurances is not required.
b. The Facilities shall at all times remain the property of and be properly protected and maintained by the
UAO in accordance with the then current Utility Accommodation Manual and the current utility permit for
the Facilities.
c. Pursuant to Section 287.058,•Florida Statutes, the FDOT may unilaterally cancel this Agreement for
refusal by the UAO to allow public access to all documents, papers, letters, or other material subject to
the provisions of Chapter 119, Florida Statutes, and made or received by the UAO in conjunction with this
Agreement.
d. This Agreement constitutes the complete and final expression of the parties with respect to the subject
matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto,
except that the parties understand and agree that the FDOT has manuals and written policies and
procedures which shall be applicable at the time of the Project and the relocation of the Facilities and
except that the UAO and the FDOT may have entered into joint agreements for Utility Work to be
performed by FDOT's highway contractor. To the extent that such a joint agreement exists, this
Agreement shall not apply to Facilities covered by the joint agreement. Copies of FDOT manuals,
policies, and procedures will be provided to the UAO upon request.
e. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be
unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions
hereof.
f. Time is of essence in the performance of all obligations under this Agreement.
g.
All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile
transmission, hand delivery, or express mail and shall be deemed to have been received by the end of
five business days from the proper sending thereof unless proof of prior actual receipt is provided. The
UAO shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for
notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent
to the following addresses:
If to the UAO:
Indian River County Department of Utility Services - Attn: John M. Boyer, P.E.
1801 27th Street
Vero Beach, FL 32960
If to the FDOT::
10. Certification
This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the
UAO in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled Changes to
Form Document and no change is made in the text of the document itself. Hand notations on affected portions
of this document may refer to changes reflected in the above-named Appendix but are for reference purposes
181
only and do not change the terms of the document. By signing this document, the UAO hereby represents that
no change has been made to the text of this document except through the terms of the Appendix entitled
Changes to Form Document."
You MUST signify by selecting or checking which of the following applies:
® No changes have been made to this Form Document and no Appendix entitled "Changes to Form
Document" is attached.
El No changes have been made to this Form Document, but changes are included on the attached
Appendix entitled "Changes to Form Document."
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written.
UTILITY: Indian River County Department of Utility Services.
BY: (Signature) DATE:
(Typed Name: Susan Adams)
(Typed Title: Chairman, Indian River County Board of County
Commissioners)
Recommend Approval by the District Utility Office
BY: (Signature) DATE:
FDOT Legal review
BY: (Signature) DATE:
District Counsel
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY: (Signature) DATE: .
(Typed Name: )
(Typed Title: )
FEDERAL HIGHWAY ADMINISTRATION (if applicable)
BY: DATE:
(Typed Name: )
(Typed Title: )
182
gR
MEMORANDUM
TO: Board of County Commissioners
FROM: Dylan Reingold, County Attorney
DATE: March 26, 2020
SUBJECT: Purchasing Requirements
BACKGROUND.
Pursuant to section 255.0518, Florida Statutes, "[w]hen opening sealed bids or the portion of any sealed bids
that include the prices submitted that are received pursuant to a competitive solicitation for construction or
repairs on a public building or public work, open the sealed bids at a public meeting conducted in compliance
with s[ection] 286.011, [Florida Statutes]."
Pursuant to Executive Order 20-69 ("E0 20-69"), Governor Ron DeSantis suspended "any Florida Statute that
requires a quorum to be present in person or requires a local government bodyto meet at a specific public
place." Furthermore in EO 20-69, Governor Ron DeSantis stated that "[1]ocal government bodies may utilize
communications media technology, such as telephonic and video conferencing, as provided in section
120.54(5)(b)2., Florida Statutes."
In an attempt to promote social distancing during the current COVID-19 pandemic, the County Attorney's
Office recommends the Indian River County Board of County Commissioners waive any statutory or local
public meeting requirements pertaining to procurement, to the extent permitted by EO 20-69, and authorize
the use of communications media technology in order to make such meetings as transparent and accessible as
possible.
FUNDING.
There is no funding associated with this item.
RECOMMENDATION.
The County Attorney's Office recommends the Indian River County Board of County Commissioners waive
any statutory or local public meeting requirements pertaining to procurement, to the extent permitted by EO
20-69, and authorize the use of communications media technology in order to make such meetings as
transparent and accessible as possible.
183
TS
MEMORANDUM
TO: Board of County Commissioners
FROM: William K. DeBraal — Deputy County Attorney
DATE: March 23, 2020
SUBJECT: Osprey Acres Floway and Nature Preserve - Utilities
In connection with the Osprey Acres Floway and Nature Preserve project, it was necessary to construct a
water main, associated fire hydrant and a sewer system (UCP #3363) within the boundary of the property.
To support the issuance of the certificate of completion for the project, a Bill of Sale of Utility Facilities
has been prepared for accounting purposes as well as for aiding in tracking the infrastructure and warranty
period, and is presented herewith for consideration.
FUNDING
The cost of recording the Bill of Sale of Utility Facilities is $27.00. Funds are budgeted and available in
Optional Sales Tax/Public Works/Osprey Acres- Account No. 31524338-066510-16022.
RECOMMENDATION
Staff recommends approval of the Bill of Sale of Utility Facilities and requests the Board authorize the
Chairman to execute same for recordation in the Public Records of Indian River County, Florida..
/nhm
attachment
184
Osprey Acres Floway and Nature Preserve
BILL OF SALE OF UTILITY FACILITIES
to
INDIAN RIVER COUNTY, FLORIDA
UPC #3363
KNOW ALL MEN BY THESE PRESENTS, that INDIAN RIVER COUNTY, a political
subdivision of the State of Florida, having an address of 1801 27th Street, Vero Beach,
Florida 32960, hereinafter called GRANTOR, in consideration of value received, the receipt and
sufficiency of which is hereby acknowledged, has and does hereby grant, bargain, sell, transfer,
and deliver unto INDIAN RIVER COUNTY, a political subdivision of the State of Florida, whose
address is 1801 27th Street, Vero Beach, FL 32960, hereinafter called GRANTEE, this
day of , 2020, the following goods and chattels:
EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF
which utility facilities are associated with the Osprey Acres Floway and Nature Preserve, which
property is further identified as Tax Parcel No. 33-39-24-00000-5000-00001.0.
TO HAVE AND TO HOLD the same unto GRANTEE forever, and GRANTOR hereby warrants
to the GRANTEE that it has free and unencumbered title to the above-described facilities, and
that the GRANTOR has full authority to make this conveyance and will warrant and defend the
sale of said chattels and utility facilities hereby made unto GRANTEE against the lawful claims
and demands of all persons whomsoever.
Further, should the above described utility facilities associated with the Osprey Acres Floway
and Nature Preserve fail or otherwise become defective during a one-year period from March
10, 2020 to March 10, 2021, due to defective materials or workmanship, said utility facilities are
under warranty by GRANTOR'S contractor, West Construction, Inc., by virtue of a Public
Construction Bond (Bond No. PB12159900094) issued by Philadelphia Indemnity Insurance
Company.
IN WITNESS WHEREOF, the GRANTOR has herein set its hand and seal the day and year first
above written.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA.
By:
Susan Adams, Chairman
ATTEST: Jeffrey R. Smith, Clerk of
Circuit Court and Comptroller BCC approved:
By:
Deputy Clerk
185
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
I HEREBY CERTIFY that on this day before me, an officer duly authorized in the
above State and County to take acknowledgments, personally appeared Susan Adams,
to me known to be the person described in and who executed the foregoing instrument
as the Chairman of the Board of County Commissioners of Indian River County, Florida,
and acknowledged to and before me that she executed the same as the act and deed of
such county.
WITNESS my hand and official seal in the above county and state this day
of , 2020.
NOTARY PUBLIC
printed name:
Commission No.:
Commission Expiration:
186
OSPREY ACRES FLOWAY AND NATURE PRESERVE - UCP #3363.
Utility Cost Estimate
For Bill of Sale and 1 -Year Maintenance Amount
WATER SYSTEM
UNIT
QUANTITY
UNIT PRICE
TOTAL
6" DIP water main with restrained joints,
including DIP fittings
LF
170
$ 39.85
$ 6,774:50
12"x6" tapping sleeve and valve
LS
1
$ 3,454.00
$ : 3,454.00
Fire hydrant assembly including 6" gate
valve
LS
1
$ 4,890.60
$ 4,890.60
1" water service
EA
1
$ 880.00
$ 880.00
Subtotal
$ 15,999.10
SANITARY SEWER
2" air release valve assembly
LS
1
$ 5,300.00
$ 5,300.00
8" x 4" tapping sleeve and valve
LS
1
$ 3,750.00
$ 3,750.00
2" SCH. 80 PVC force main
LF
920
$ 12.00
$ 11,040.00
.2" HDPE force main directional drill
LF
200
$ 65.00
$ 13,000.00
Subtotal
$ 33,090.00
Sanitary Sewer
$ 33,090.00
Water System
$ 15,999.10
TOTAL
$ 49,089.10
For Bill of Sale
25% 1 Year Maintenance Amount
$ 12,272.28
Date:
Keith McCully, P.E.
Public Works Stormwater Division
P.E. No. 32007
187 '
188
MEMORANDUM
TO: Board of County Commissioners
FROM: William K. DeBraal - Deputy County Attorney
DATE: March 31, 2020
SUBJECT: Resolution Cancelling Taxes on Property Purchased by Indian River County for
Public Purpose
A Resolution has been prepared for the purpose of earmarking the public use of the property and
cancelling any delinquent, omitted or current taxes which may exist on the following property
purchased by Indian River County:
Public Purpose: future stormwater and drainage purposes
Location/Description: Part of Parcel 33-40-19-00000-5000-00008.0
Purchased From: Robert E. Hale, a/k/a Robert Hale, and David DeBerry
Instrument: Warranty Deed, recorded in Book 3285, Page 34
FUNDING:
There is no cost associated with this item.
RECOMMENDATION:
Authorize the Chairman of the Board of County Commissioners to execute the Resolution to
cancel certain taxes upon the property purchased by Indian River County for a public purpose,
and the Clerk to send a certified copy of the Resolution to the Tax Collector and the Property
Appraiser so that any delinquent or current taxes can be cancelled.
/nhm
Attachment: Resolution
cc: Carole Jean Jordan - Tax Collector
Wesley Davis - Property Appraiser.
189
purchased from Robert E. Hale, a/k/a Robert Hale, and David DeBerry
public purpose: for future stormwater and drainage purposes
part of tax parcel #33-40-19-00000-5000-00008.0
RESOLUTION NO. 2020-
A RESOLUTION OF INDIAN RIVER
COUNTY, FLORIDA, CANCELLING
CERTAIN TAXES UPON PUBLICLY OWNED
LANDS, PURSUANT TO SECTION 196.28,
FLORIDA STATUTES.
WHEREAS, section 196.28, Florida Statutes, allows the Board of
County Commissioners of each County to cancel and discharge any and all liens
for taxes, delinquent or current, held or owned by the county or the state, upon
lands heretofore or hereafter conveyed to or acquired by any agency,
governmental subdivision, or municipality of the state, or the United States, for
road purposes, defense purposes, recreation, reforestation, or other public use;
and
WHEREAS, such cancellation must be by resolution of the Board of
County Commissioners, duly adopted and entered upon its minutes properly
describing such lands and setting forth the public use to which the same are or
will be devoted; and
WHEREAS, upon receipt of a certified copy of such resolution, proper
officials of the county and of the state are authorized, empowered, and directed
190
to make proper entries upon the records to accomplish such cancellation and to
do all things necessary to carry out the provisions of section 196.28, F.S.;
NOW, :THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, that any and all liens for taxes delinquent or current against the
following described lands which were purchased by Indian River County from
Robert E. Hale, a/k/a Robert Hale, an unmarried man, and David DeBerry, a
married man, for future stormwater and drainage purposes, are hereby cancelled
pursuant to the authorityof section 196.28, F.S.
See Warranty Deed describing lands, recorded in
O.R. Book 3285, Page 34, of the Public Records of
Indian River County, Florida.
The resolution was moved for adoption by Commissioner , and
the motion was seconded by Commissioner , and, upon being put to
a vote, the vote was as follows:
Commissioner Susan Adams, Chairman
Commissioner Joseph E. Flescher, Vice Chairman
Commissioner Tim Zorc
Commissioner Peter D. O'Bryan
Commissioner Bob Solari
The Chairman thereupon declared the resolution duly passed and
adopted this 7th day of April, 2020.
191
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By
Susan Adams, Chairman
ATTEST: Jeffrey R. Smith, Clerk
of Court and Comptroller.
By:
Deputy Clerk
Tax Certificates Outstanding
X
Yes No
Current Prorated Tax Received
and Deposited with Tax Collector $ 503.83
Approved as to form and
legal sufficiency:
By:
William K. DeBraal
Deputy County Attorney
192
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: March 27, 2020
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Award of Bid# 2020032 — Medical Services for Persons with Special Needs (PSN)
Shelter
BACKGROUND:
On behalf of the Emergency Services Department, sealed bids were requested for providers of
temporary health care staffing for the Persons with Special Needs (PSN) shelter during emergency
evacuations. The medical staffing will include two nurses (at least one of whom is a Registered
Nurse), six Certified Nursing Assistants or Home Health Aides, and one Respiratory Therapist. The
term of award is three years, with three one-year extensions available.
BID RESULTS:
Advertising Date:
Bid Opening Date:
Broadcast to:
Bid Documents Downloaded by:
Replies:
February 23, 2020
March 20, 2020
165 Vendors
6 Vendors
2 Vendors
Firm.
Location.
Total Hourly
Bid Price
Creative Solutions Companion Care Service, LLC
West Palm Beach
$197.00
Response Systems, Inc.
Englewood
$904.33
ANALYSIS:
The Emergency Services Department has recommended award to Creative Solutions Companion
Care Service, LLC as the lowest, responsive and responsible bidder.
SOURCE OF FUNDS:
Expenses incurred for this work are anticipated to be funded through FEMA reimbursement.
(
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RECOMMENDATION:
Staff recommends that the Board award bid 2020032 to Creative Solutions Companion Care
Service, LLC, approve the sample agreement and authorize the Chairman to execute said
agreement after the County Attorney has approved the agreement as to form and legal
sufficiency, and receipt and approval of the required insurance.
Attachment:
Sample Agreement
194
Sample Agreement
THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida
organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and Creative
Solutions Companion Care Service, LLC (hereinafter called PROVIDER). OWNER and PROVIDER, in
consideration of the mutual covenants hereinafter set forth, agree as follows:
ARTICLE 1 - WORK
PROVIDER shall complete all Work as specified or indicated in the Contract Documents. The Work is
generally described as follows:
Provide fully -staffed medical team(s) in the event of shelter activation to provide round-the-clock
coverage at Persons with Special Needs (PSN) Shelter, which includes: two (2) nurses (at least one of whom
is a Registered Nurse), Six (6) Certified Nursing Assistants or Home Health Aides, and One (1) Respiratory
Therapist.
ARTICLE 2 - THE PROJECT
The Project for which the Work under the Contract Documents may be the whole or only a part is generally
described as follows:
Project Name: Medical Services for Persons with Special Needs (PSN) Shelter
Bid Number: 2020032
Project Address: 8955 85th Street, Sebastian, FL 32958, or other location as
determined by FDOH
ARTICLE 3 - CONTRACT TERM
The term of this award is three years from effective date, with three additional one-year terms available,
based on mutual consent and OWNER's determination that renewal is in the best interest of the County.
ARTICLE 4 - CONTRACT PRICE
4.01 OWNER shall pay PROVIDER for completion of the Work an amount in current funds equal to the
sum of the amounts determined pursuant to the prices stated in PROVIDER's Bid, attached hereto
as Exhibit 1. Payment will be made at the total team price bid, even if lower level positions are
filled by more highly -qualified providers.
4.02 Failure to provide a fully -qualified and staffed team in accordance with the time requirements
above will result in a penalty of $1,000 per day.
ARTICLE 5 - PAYMENT PROCEDURES
5.01 Method of Payment
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Owner shall make only one payment for the entire amount of the contract when the work has been
completed. Upon a determination of satisfactory completion, the COUNTY Office of Emergency
Management (OEM) will authorize payment to be made. All payments for services shall be made to the
PROVIDER by the COUNTY in accordance with the Local Government Prompt Payment Act, as may be
amended from time to time (Section 218.70, Florida Statutes, et seq.).
5.02 Acceptance of Final Payment as Release
The acceptance by the PROVIDER of final payment shall be and shall operate as a release to the OWNER
from all claims and all liability to the PROVIDER other than claims in stated amounts as may be specifically
excepted by the PROVIDER for all things done or furnished in connection with the work under this
Agreement and for every act and neglect of the OWNER and others relating to or arising out of the work.
Any payment, however, final or otherwise, shall not release the PROVIDER or its sureties from any
obligations under this Agreement, the Invitation to Bid or the Public Construction Bond.
ARTICLE 6 - INDEMNIFICATION
PROVIDER shall indemnify and hold harmless the OWNER, and its officers and employees, from liabilities,
damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by
the negligence, recklessness, or intentional wrongful misconduct of the PROVIDER and persons employed
or utilized by the PROVIDER in the performance of the Work.
ARTICLE 7 - PROVIDER'S REPRESENTATIONS
7.01 In order to induce OWNER to enter into this Agreement PROVIDER makes the following
representations:
A. PROVIDER has examined and carefully studied the Contract Documents and the other related data
identified in the Invitation to Bid documents.
B. PROVIDER is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that
may affect cost, progress, and performance of the Work.
C. PROVIDER does not consider that any further examinations, investigations, explorations, tests,
studies, or data are necessary for the performance of the Work at the Contract Price, during the
Contract Term, and in accordance with the other terms and conditions of the Contract Documents.
D. PROVIDER is aware of the general nature of work to be performed by OWNER and others at the Site
that relates to the Work as indicated in the Contract Documents.
E. PROVIDER has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that
PROVIDER has discovered in the Contract Documents, and the written resolution thereof by OWNER
is acceptable to PROVIDER.
F. The Contract Documents are generally sufficient to indicate and convey understanding of all terms
and conditions for performance and furnishing of the Work.
196
ARTICLE 8 - CONTRACT DOCUMENTS
8.01 Contents
A. The Contract Documents consist of the following:
(1) This Agreement (pages 1 to 9 inclusive);
(2) Notice(s) to Proceed;
(3) Certificate(s) of Liability Insurance;
(4) Invitation to Bid 2020032;
(5) Addendum Number 1;
(6) PROVIDER'S Bid Form (pages 14 through 15 of 31, inclusive);
(7) Drug Free Workplace Form (pages 17 of 31);
(8) Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships
(pages 18 and 19 of 31);
(9) Certification Regarding Prohibition Against Contracting with Scrutinized Companies (page 20
of 31);
(10) Certification Regarding Lobbying (page 21 of 31);
(11) The following which may be delivered or issued on or after the Effective Date of the Agreement
and are not attached hereto:
a) Written Amendments;
b) Work Change Directives;
c) Change Order(s).
ARTICLE 9 - MISCELLANEOUS
9.01 Terms
A. Terms used in this Agreement will have the meanings indicated in the Invitation to Bid.
9.02 Assignment of Contract
A. No assignment by a party hereto of any rights under or interests in the Agreement will be binding
on another party hereto without the written consent of the party sought to be bound; and,
specifically but without limitation, moneys that may become due and moneys that are due may not
197
be assigned without such consent (except to the extent that the effect of this restriction may be
limited by law), and unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
9.03 Successors and Assigns
A. OWNER and PROVIDER each binds itself, its partners, successors, assigns, and legal representatives
to the other party hereto, its partners, successors, assigns, and legal representatives in respect to
all covenants, agreements, and obligations contained in the Contract Documents.
9.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law
or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon OWNER and PROVIDER, who agree that the Contract Documents shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
9.05 Venue
A. This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought
by either party against the other party or otherwise arising out of this Agreement shall be in Indian
River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for
the Southern District of Florida.
9.06 Public Records Compliance
A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Provider shall
comply with Florida's Public Records Law. Specifically, the Provider shall:
(1)
Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by
law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the Provider does not transfer the
records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Provider or keep and maintain public records required by the County to perform
the service. If the Provider transfers all public records to the County upon completion of the
contract, the Provider shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the Provider keeps and maintains
198
public records upon completion of the contract, the Provider shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the County, upon request from the Custodian of Public Records, in a format that is compatible
with the information technology systems of the County.
B. IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
(772) 226-1424
publicrecords@ircgov.com
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 32960
C. Failure of the Provider to comply with these requirements shall be a material breach of this
Agreement.
ARTICLE 10 – FEDERAL CLAUSES
10.01 OWNER and PROVIDER will adhere to the following, as applicable to this work:
A. Suspension and Debarment
(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As
such the Provider is required to verify that none of the Provider, its principals (defined at 2 C.F.R.
§ 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. §
180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(2) The Provider must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C
and must include a requirement to comply with these regulations in any lower tier covered
transaction it enters into.
(3) This certification is a material representation of fact relied upon by Indian River County. If it is
later determined that the Provider did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.
3000, subpart C, in addition to remedies available to the Florida Department of Emergency
Management (FDEM) and Indian River. County, the Federal Government may pursue available
remedies, including but not limited to suspension and/or debarment.
(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C
and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract
that may arise from this offer. The bidder or proposer further agrees to include a provision
requiring such compliance in its lower tier covered transactions.
B. Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352 (as amended)—Providers who apply or bid for
an award of $100,000 or more shall file the required certification. Each tier certifies to the tier
above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress
199
in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C.
§ 1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up
to the recipient.
C. Access to Records
(1) The Provider agrees to provide FDEM, Indian River County, the FEMA Administrator, the
Comptroller General of the United States, or any of their authorized representatives access to any
books, documents, papers, and records of the Provider which are directly pertinent to this
contract for the purposes of making audits, examinations, excerpts, and transcriptions.
(2) The Provider agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
(3) The Provider agrees to provide the FEMA Administrator or his authorized representatives
access to construction or other work sites pertaining to the work being completed under the
contract.
D. DHS Seal, Logo, and Flags: The Provider shall not use the DHS seal(s), logos, crests, or
reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval.
E. Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement
that FEMA financial assistance will be used to fund the contract only. The Provider will comply
will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and
directives.
F. No Obligation by Federal Government: The Federal Government is not a party to this contract
and is not subject to any obligations or liabilities to the non -Federal entity, Provider, or any other
party pertaining to any matter resulting from the contract.
G. Program Fraud and False or Fraudulent Statements or Related Acts: The Provider acknowledges
that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the
Provider's actions pertaining to this contract.
H. AFFIRMATIVE STEPS: PROVIDER shall take the following affirmative steps to ensure minority
business, women's business enterprises and labor surplus area firms are used when possible:
(1) Placing qualified small and minority businesses and women's business enterprises on
solicitation lists.
(2) Ensuring that small and minority businesses, and women's business enterprises are
solicited whenever they are potential sources.
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities
to permit maximum participation by small and minority businesses, and women's business
enterprises.
(4) Establishing delivery schedules, where the requirement permits, which encourage
participation by small and minority businesses, and women's business enterprises.
(5) Using the services and assistance of the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce.
200
Article 11: TERMINATION OF CONTRACT
A. The occurrence of any of the following shall constitute a default by PROVIDER and shall provide
the OWNER with a right to terminate this Contract in accordance with this Article, in addition to
pursuing any other remedies which the OWNER may have under this Contract or under law:
(1) if in the OWNER's opinion PROVIDER is improperly performing work or violating any
provision(s) of the Contract Documents;
(2) if PROVIDER neglects or refuses to correct defective work or replace defective parts or
equipment, as directed by the Engineer pursuant to an inspection;
(3) if in the OWNER's opinion PROVIDER'S work is being unnecessarily delayed and will not
be finished within the prescribed time;
(4) if PROVIDER assigns this Contract or any money accruing thereon or approved thereon;
or
(5) if PROVIDER abandons the work, is adjudged bankrupt, or if he makes a general
assignment for the benefit of his creditors, or if a trustee or receiver is appointed for PROVIDER
or for any of his property.
B. OWNER shall, before terminating the Contract for any of the foregoing reasons, notify PROVIDER
in writing of the grounds for termination and provide PROVIDER with ten (10) calendar days to
cure the default to the reasonable satisfaction of the OWNER.
C. If the PROVIDER fails to correct or cure within the time provided in the preceding Sub -Article B,
OWNER may terminate this Contract by notifying PROVIDER in writing. Upon receiving such
notification, PROVIDER shall immediately cease all work hereunder and shall forfeit any further
right to possess or occupy the site or any materials thereon; provided, however, that the OWNER
may authorize PROVIDER to restore any work sites.
D. The PROVIDER shall be liable for:
(1) any new cost incurred by the OWNER in soliciting bids or proposals for and letting a new
contract; and
(2) the difference between the cost of completing the new contract and the cost of completing
this Contract;
(3) any court costs and attorney's fees associated with any lawsuit undertaken by OWNER to
enforce its rights herein.
E. TERMINATION FOR CONVENIENCE: OWNER may at any time and for any reason terminate
PROVIDER's services and work for OWNER's convenience. Upon receipt of notice of such
termination PROVIDER shall, unless the notice directs otherwise, immediately discontinue the
work and immediately cease ordering of any materials, labor, equipment, facilities, or supplies
in connection with the performance of this Contract. Upon such termination Provider shall be
entitled to payment only as follows:
(1) the actual cost of the work completed in conformity with this Contract and the
specifications; plus,
(2) such other costs actually incurred by PROVIDER as are permitted by the prime contract
and approved by the OWNER.
Provider shall not be entitled to any other claim for compensation or damages against the County
in the event of such termination.
201
F. TERMINIATION IN REGARDS TO F.S. 287.135: TERMINATION IN REGARDS TO F.S. 287.135:
PROVIDER certifies that it and those related entities of PROVIDER as defined by Florida law are
not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the
Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this agreement is for
goods or services of one million dollars or more, PROVIDER certifies that it and those related
entities of PROVIDER as defined by Florida law are not on the Scrutinized Companies with
Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in
business operations in Cuba or Syria.
OWNER may terminate this Contract if PROVIDER is found to have submitted a false certification
as provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, or been engaged in business operations in Cuba or Syria, as defined by section
287.135, Florida Statutes.
OWNER may terminate this Contract if PROVIDER, including all wholly owned subsidiaries,
majority-owned subsidiaries, and parent companies that exist for the purpose of making profit, is
found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in
a boycott of Israel as set forth in section 215.4725, Florida Statutes.
IN WITNESS WHEREOF, OWNER and PROVIDER have signed this Agreement in duplicate. One counterpart
each has been delivered to OWNER and PROVIDER. All portions of the Contract Documents have been
signed or identified by OWNER and PROVIDER or on their behalf.
202
This Agreement will be effective on , 20_ (the date the Agreement is approved by the
Indian River County Board of County Commissioners, which is the Effective Date of the Agreement).
OWNER: PROVIDER:
INDIAN RIVER COUNTY
By:
Susan Adams, Chairman
By:
Jason E. Brown, County Administrator
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
By:
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of Court and Comptroller
Attest:
Creative Solutions Companion Care Service, LLC
By:
(Provider)
(CORPORATE SEAL)
Attest
Address for giving notices:
License No.
(Where applicable)
Deputy Clerk
(SEAL) Agent for service of process:
Designated Representative:
Name: Designated Representative:
Title: Name:
Address: Title:
Phone Address:
Email
Phone:
Email:
(If PROVIDER is a corporation or a partnership, attach
evidence of authority to sign.)
203
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: March 25, 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Cindy Corrente, Utilities Finance Manager
Subject: Amendment to Ground Space Lease Agreement with Cellco Partnership d/b/a Verizon
Wireless
Descriptions and Conditions:
In August 1997, the Indian River County Board of County Commissioners (BCC) entered into a lease
agreement with PrimeCo Personal Communications, L.P., now known as Cellco Partnership (Cellco),
d/b/a Verizon Wireless (Lessee). The agreement allowed the Lessee to install and operate a
communications facility at the Indian River County Department of Utility Services (IRCDUS) elevated
tank located at 4690 28th Court (Gifford Tank). In August 2009, the lease was amended to include
additional ground space so the Lessee could install a propane generator and tank. In June 2015, the
lease was amended a second time to allow for installation of additional equipment on the tank.
Analysis:
Recently, representatives for Cellco contacted staff with a request to replace their fiber optics going to
their equipment at the tank site. Staff has no concerns with the proposed work. No increase in rent is
requested at this time.
Funding:
There is no cost to IRCDUS for this amendment which expires on August 4, 2032. However, IRCDUS will
continue to receive revenues from the lease. agreement. The revenues will be recorded in the operating
fund under the Radio Tower Rents account. The operating fund is used to cover daily expenses to
provide services to existing customers. The current annual rent from Cellco is $34,249.69. The rent
increases four percent per year on its anniversary date of July 15L
Description
Account Number
Amount
Radio Tower Rents
471038-362011
$34,249.69
204
Recommendations:
Staff recommends the approval of the Third Amendment to Tower and Ground Space Lease for Gifford
Water Tower agreement with Cellco Partnership d/b/a Verizon Wireless Elevated and that the Board of
County Commissioners authorize the Chairman to execute the lease on their behalf.
Attachment:
Third Amendment to Tower and Ground Space Lease for Gifford Water Tower
205
THIRD AMENDMENT TO TOWER AND GROUND SPACE LEASE FOR GIFFORD WATER TOWER
THIS THIRD AMENDMENT ("Third Amendment") is made and entered into as of the day
of , 2020, to that certain Tower and Ground Space Lease, dated August 5, 1997, as
amended, (the "Agreement" ), by and between Indian River County, a political subdivision of the State of
Florida, whose address is 1801 27th Street, Vero Beach, Florida 32960 (the "Lessor") and Cellco
Partnership, D/b/a Verizon Wireless (successor in interest to Verizon Wireless Personal
Communications, LP (as assignee), D/b/a Verizon Wireless, whose address is One Verizon Way, Mailstop
4AW160, Basking Ridge, New Jersey, 07920 (the "Lessee").
WHEREAS, on August 5, 1997 Lessor and Lessee's predecessor in interest entered into the
Agreement in which Lessor authorized certain use of the Land and Elevated Tank, as set forth more fully
therein, which Agreement was amended by that First Amendment to the Tower and Ground Space
Lease, dated June 9, 2009; and which was amended by that Second Amendment to the Tower and
Ground Space Lease, dated June 23, 2015;
WHEREAS, Lessee desires to install additional equipment which equipment is described more
fully in Revised Exhibit A attached hereto ("Additional Equipment"); and
WHEREAS, Lessor is willing to allow installation of the Additional Equipment, and related use of
the Land and Elevated Tank, in accordance with the terms of this Third Amendment,
NOW THEREFORE, in consideration of the mutual covenants herein set forth and other good
and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties
hereby agree as follows:
1. Recitals. The above recitals are true and correct, and are incorporated herein.
2. The Agreement is hereby amended as follows:
a. Paragraph 1 of the Agreement is amended to reflect that the Lessee shall have the
right to install and operate radio communication equipment, including Additional
Equipment as described herein as Revised Exhibit A.
b. Contractor shall call for locates before beginning to dig.
c. Contractor shall hand dig entire project area inside the fenced area at the tank
location.
3. The parties hereby reaffirm their rights and obligations under the Agreement as modified by
this Third Amendment. In the event of any inconsistencies between the Agreement and this
Third Amendment, the terms of this Third Amendment shall control.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment as of the day and
year first above written.
[SIGNATURE PAGES FOLLOW]
206
[Corporate Seal]
STATE OF
COUNTY OF
Lessee:
Cellco Partnership
D/b/a Verizon Wireless
By:
Kevin Powell
As Its: Director — Network Field Engineering
On , 2020 before me, a Notary Public, personally appeared
, as of Cellco Partnership, D/b/a Verizon Wireless, who
executed the foregoing instrument on behalf of said entity. Said person Dis personally known to me,
or produced❑to me satisfactory evidence in the form of , to be the individual whose
name is subscribed to the within instrument, and acknowledged to me that (he) (she) executed same in
(his) (her) capacity ad that by (his) (her) signature on the instrument, is the individual or person on
behalf of which the individual acted executed the instrument.
WITNESS my hand and official seal in the state and county last aforesaid.
[Affix Seal]
Notary Public, State of
Print Name:
Serial Number:
My commission expires:
207
ATTEST: Jeffrey R. Smith, Clerk of Court
And Comptroller
By:
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Lessor:
INDIAN RIVER COUNTY BOARD OF
COUNTY COMMISSIONERS
By:
Susan Adams, Chairman
Approved by BCC: , 2020
Dylan Reingold, County Attorney
208
Revised Exhibit A
[Construction Drawings to Follow]
209
April 1, 2020
Sheriff Deryl Loar
Indian River County Sheriff's Office
The Honorable Susan Adams, Chairman
Indian River Board of County Commissioners
1801 27th Street
Vero Beach, FL 32960-3388
Dear Chairman Adams:
Re: Law Enforcement Trust Fund, County Fund 112 — Special Law Enforcement
Dear Chairman Adams:
Florida Statute 932.7055, the Florida Contraband Forfeiture Act, provides that proceeds and interest
earned from the forfeiture of real or personal property shall be used for providing additional equipment
and may not be used to meet normal operating expenses of the law enforcement agency. These funds are
the direct result of our deputies' diligent law enforcement efforts and are derived mainly from drug
related offenses. None of the funds are derived from county tax dollars.
Pursuant to the above statute, I am requesting that $180,000 from our Law Enforcement Trust Fund be
used to purchase shotguns, rifles, side -arms, ballistic protection shields and a vessel for the Sheriff's
Office. This equipment is essential in the replacement of old, aged out weapons, protective equipment and
a vessel for marine patrol.
Please place this item under Constitutional Officers for the April 7, 2020 board agenda.
If you have any questions or require additional information, please contact Aimee Markford at 978-6159.
Sincerely,
Deryl Loar, Sheriff
DL:nmj
cc: Jason E. Brown, County Administrator
Kristin Daniels, OMB Director
Aimee Markford, Comptroller
4055 41st Avenue • Vero Beach, FL 32960 • (772) 569=6700 • www.iresheriff.org
moos
210
TO:
FROM:
DATE:
SUBJECT:
The Honorable Members of the Board of County Commissioners
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
March 31, 2020
Notice of CAFR (Comprehensive Annual Financial Report) and
PAFR (Popular Annual Financial Report) Completion
The County's audit was completed on March 13, 2020 and we are now presenting the
CAFR and PAFR to the Board for approval. Both the CAFR and the PAFR are available
on the County's (ircgov.com) and the Clerk's (clerk.indian-river.org) websites.
The CAFR has been submitted to the Government Finance Officers Association (GFOA)
for the Certificate of Achievement for Excellence in Financial Reporting award program,
an award it has received for the last 36 years. The PAFR was also submitted to the GFOA
for the Award for Outstanding Achievement for Popular Annual Financial Reporting, an
award it has received for the last 4 years.
Questions regarding the CAFR or PAFR should be directed to the Finance Department at
226-1570.
Recommendation
We respectfully request the Board of County Commissioners accept the CAFR and PAFR
for fiscal year 2018-2019.
211
/o4f
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Phillip J. Matson, AICP; Community Development Director
FROM:. John W. McCoy, AICP; Chief, Current Development
DATE: March 27, 2020
SUBJECT: Magnolia Manor Holdings, LLC's Request for Special Exception and Conceptual
Planned Development (PD) Plan Approval for a Project to be known as Magnolia PD
[PD -18-11-14 / 2005030306-82553]
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of April 7, 2020.
DESCRIPTION & CONDITIONS
Schulke, Bittle, and Stoddard, LLC, on behalf of Magnolia Manor Holdings, LLC, is requesting
special exception and conceptual planned development (PD) plan approval for a project located on
the south side of 4th Street and the east side of 58th Avenue. The applicant is requesting PD approval
to obtain waivers (increases or reductions) in minimum lot size, minimum building setbacks,
maximum building coverage, and minimum right-of-way width in return for increased project open
space areas, larger perimeter setbacks, increased recreation area, a. connected pedestrian path, and
restoration of 4th Street pavement.
The project, to be built on an abandoned grove, proposes 77 single-family detached homes at an
overall density of 2.07 units per acre.
In addition to the special exception and conceptual PD plan request now presented to the Board of
County Commissions (BCC), the applicant also filed a concurrent preliminary PD plan/plat
application which has been approved by the Planning & Zoning Commission (PZC) subject to BCC
approval of the subject request.
➢ Planning and Zoning Commission Action
At its meeting of February 27, 2020, the Planning & Zoning Commission voted 5-0 to grant
preliminary PD plan approval subject to BCC approval of the special exception and conceptual PD
plan, and to recommend approval of the special exception and conceptual PD plan with the
conditions recommended by staff. The Board is now to consider the request and approve, approve
with conditions, or deny the request.
212
➢ PD Project Process
The process involved in review and approval of the subject PD application is as follows:
Approval Needed Reviewing Body
1. Conceptual PD Plan/Special Exception PZC & BCC
2. Preliminary PD Plan/Plat PZC
3. Land Development Permit (LDP) Staff
4. Final PD (plat) BCC
At this time, the applicant is pursuing approval of Steps 1 and 2. If approved by the BCC, the
special exception, conceptual PD plan, and preliminary PD plan/plat will all be approved and in
effect.
ANALYSIS
1. PD Area: 37.14 acres
2. Zoning Classification: RS -3, Residential Single -Family (up to 3 units per acre)
3. Land Use Designation: L-1, Low Density Residential -1 (up to 3 units per acre)
4. Residential Units: 77 Single -Family Detached Units
5. Density: Proposed: 2.07 units per acre
Maximum Allowed: 3.00 units per acre
6. Open Space:
Required: 40.0%
Provided: 48.8%
Note: The open space calculation includes large common open space/recreation tracts located
adjacent to the perimeter landscape tracts, and a portion of the project's stormwater lakes.
Consistent with the LDRs, only 30% of the required open space can be water area, consequently
only 4.46 acres of the 10.37 acres of lake area are included in 48.8% of creditable open space.
If the entire lake area is credited, the effective open space percentage is 64.70%.
7. Project Phasing: The project will be constructed in two phases, with Phase 1 (38 lots) being
approximately the west half of the site and Phase 2 (39 lots) being the east half of the site.
8. Utilities: The project will be served by public water and sewer service provided by County
Utility Services. The County Department of Utility Services and the Department of Health have
approved these utility provisions.
9. Stormwater Management: The Public Works Department has approved the conceptual
stormwater management plan and will review the detailed stormwater management plan with
the land development permit (LDP). The stormwater management system includes a modified
Miami curb street design and two wet stormwater management tractsto manage runoff
generated from the project.
213
10. Traffic Circulation: Access to the proposed development will be provided from 4th Street by a
full -movement, two-way gated connection. Traffic Engineering and Fire Prevention staff have
reviewed and approved the internal circulation plan and the connection to 4th Street.
A traffic impact analysis has been reviewed and approved by the Traffic Engineering Division
with no off-site improvements required. As part of the PD and development related
improvements, the applicant is required to restore the 4th Street pavement along this project's 4th
Street frontage that was not repaved with the 58th Avenue/4th Street bridge replacement. The 4th
Street restoration will include milling and repaving the subject section of 4th Street to current
county standards, and the final restoration details will be reviewed with the project's LDP.
11. Required Dedications and Improvements:
a. 4th Street Right -Of -Way Dedication: No thoroughfare plan right-of-way is required for 4th
Street from this site since the site is located on the southside of the Indian River Farms
Water Control District (IRFWCD) canal.
b. 4rh Street Sidewalk: No sidewalk is required along the project's 4th Street frontage since the
site is located on the south side of the IRFWCD canal.
c. Off -Site Traffic Improvements: As noted in section 10 of this staff report, the applicant is
required to restore the 4th Street pavement prior to the issuance of a certificate of completion
for Phase 1.
d Internal Sidewalks: Four -foot wide internal sidewalks are required and proposed along both
sides of the project's internal streets. In addition, the applicant will provide a gated
pedestrian connection to the development to the south (Orchard Park PD). The connection
will need to be constructed prior to issuance of a certificate of completion for Phase 1. All
sidewalks will be included in the project's LDP, and will need to be constructed along the
frontage of common areas and individual lots in accordance with the requirements of
subdivision ordinance section 913.09(5)(b)2.
e. Streetlights: Streetlights are required and will be maintained by a property owners'
association. The proposed streetlight locations are depicted on the preliminary PD plan/plat.
Final design of the streetlights will be reviewed with the project's LDP.
12. Landscaping & Buffering: Buffering is required and proposed as follows:
Perimeter
Adjacent Use/Condition
Buffer Type &
Width
Opaque
Feature
North
4th Street, Single -Family
Homes, Vacant Parcel
Type "B" / 25' wide
6' landscape*
East
Stonebridge Subdivision
Type "B" / 25' wide
6' combination
berm/landscape
South
Orchard Park PD, 1st Street
SW
Type "B" / 25' wide
6' combination
berm/landscape
West (south half)
Lateral "B" Canal & 58th
Avenue / Adjacent properties
are located within the Urban
Service Area
Type "B" / 25' wide
6' combination
berm/landscape
214
Perimeter
Adjacent Use/Condition
Buffer Type &
Width
Opaque
Feature
West (north half)
Lateral "B" Canal & 58th
Avenue / Adjacent properties
are located outside of the
Urban Service Area
Type "B"/ 50'wide
6' combination
berm/landscape
*Note: The north property line buffer will preserve as much existing vegetation as possible and
provide supplemental landscape material to achieve the required buffer and 6' opaque feature.
The preliminary landscape plan meets the criteria in Chapter 926. Prior to issuance of an LDP,
the applicant will need to submit and obtain Planning staff approval of a final landscape and
buffer plan.
13. Waivers for Single -Family Lots: The following waivers are proposed for this PD project:
a. Lot Size: The PD plan proposes to reduce the minimum lot size standard from 12,000 square
feet (the RS -3 minimum) to 7,800 square feet.
b. Lot Width: The PD plan proposes to reduce the minimum lot width standard from 80 feet to
65 feet.
c. Building Setbacks: The proposed PD plan proposes to reduce the front yard setback for lots
with a front entry garage from 25' to 15' to a porch, 20' to living area, and 23' to a garage.
For side entry garages the PD plan proposes to reduce the front yard setback from 25' to 13'
for side entry garages and 20' to living area. The side setbacks are proposed to be reduce
from 15' to 7.5', while the rear setback is proposed to be reduced from 25' to 20'. In
addition, the rear setback for pools, decks, and screen enclosures is proposed to be reduced
from 10' to 5'.
d. Maximum Building Coverage: The PD plan proposes to increase the maximum building
coverage from 30% to 45% for all lots. This allows a maximum building footprint of 3,510
square feet. For comparison, a standard RS -3, 12,000 square foot lot permits a maximum
building footprint of 3,600 square feet.
e. Minimum Open Space Per Lot: The PD plan proposes to reduce the minimum open space
per lot from 40% to 30%. The overall project open space will exceed 40% as explained in
section 6 of the staff report.
f Right -of -Way Width: The PD plan proposes to reduce the minimum right-of-way width from
50 feet to 48 feet. A 10 -foot wide drainage and utility easement will be established across
the front of all proposed lots, which creates a 68' wide utility and drainage corridor.
These requested waivers are mitigated by proposed landscape buffers, increased perimeter
setbacks, and increased common open space areas provided within the project. The following
chart summarizes the proposed waivers:
215
Development
Parameter
RS -3
Minimum
Standards
Proposed Minimum PD Standards
Front Entry Garage
Side Entry Garage
Lot Size
12,000 sq. ft.
7,800 sq. ft.
7,800 sq. ft.
Lot Width
80'
65'
65'
Building Setbacks -
Front:
25'
15' porch/20' living/23' garage
13' garage/20' living
Side:
15'
7.5'
7.5'
Rear:
25'
20'*
20'
Maximum Building
Coverage
30%
45%
45%
Minimum Open
Space Per Lot
40%
30%*
30%*
Right -Of -Way
Width
50'
48' with 10' easements
*Notes:
1. The rear setback for pools, decks, and screen enclosures is reduced from 10' to
5'
2. Overall project open space will exceed 40% with more open space incorporated
in the common areas.
14. Environmental Issues:
a. Wetlands: The environmental assessment for the project site did not find any jurisdictional
wetlands on the site. This finding needs to be confirmed by the St. John's River Water
Management District prior to issuance of an LDP.
b. Uplands: Since the site is over five acres, the County's native upland set-aside requirement
potentially applies. Because the site was previously cleared for agricultural use, there are no
existing native uplands. Therefore, no native upland set-aside requirements apply to the
proposed development.
c. Tree Preservation: While the site is a former citrus grove, there are a number of protected
and specimen trees on site. Removal of any of the specimen trees will require mitigation.
The applicant must obtain approval of a final tree protection and tree mitigation plan prior to
issuance of an LDP.
15. Public Benefits: To obtain PD approval for this project, the applicant is proposing the following
public benefits:
a. Increased recreation area (2.79 acres required with 3.68 acres provided) with a pavilion and
looped walking path.
b. Pedestrian connection to the development to the south (Orchard Park PD).
c. Increased home setback from the east and west project perimeters.
216
d. The project design provides 48.8% of total project open space, versus the minimum RS -3
requirement of 40%.
e. Restore 4th Street pavement along the project's frontage.
16. Concurrency: As required under the County's concurrency regulations, the applicant has
applied for and obtained a conditional concurrency certificate for the project. The concurrency
certificate was issued based upon a concurrency analysis and a determination that adequate
capacity is available to serve this project. The developer will be required to obtain final
concurrency certificates prior to issuance of building permits, in accordance with County
concurrency regulations.
17. Surrounding Land Use and Zoning:
North: 4th Street, Single -Family Home, Vacant Parcel / A-1
East: Stonebridge Subdivision / RS .3
South: Orchard Park PD / RS -3
West: Lateral "B" Canal, 58th Avenue / RS -1, A-1
All conditions recommended by staff have been accepted by the applicant.
RECOMMENDATION
Based on the above analysis, staff recommends that the BCC grant special exception and conceptual
PD (Planned Development) approval with the following conditions:
1. Prior to issuance of a land development permit, the applicant shall:
a. Obtain Planning staff approval of a final landscape and buffer plan.
b. Obtain Planning staff approval of the final streetlighting design.
c. Obtain Public Works approval of a right-of-way permit for the 4th Street pavement
restoration.
d. Obtain Planning staff approval for the tree mitigation plan.
e. Obtain a wetlands determination from St. John's River Water Management District.
2. Prior to or via the final plat process, the applicant shall:
a. Construct or bond -out the required landscape buffers.
b. Construct or bond -out the required project streetlighting.
3. Prior to issuance of a certificate of completion for Phase 1, the applicant shall:
a. Construct the pavement restoration for 4th Street.
b. Construct the gated pedestrian connection to Orchard Park PD.
4. Prior to issuance of a certificate of completion for each respective phase, the applicant shall:
a. Install all required perimeter buffers and project landscape improvements for that phase.
b. Install all required project streetlighting for that phase.
5. Internal sidewalks shall be constructed along the frontage of common areas and individual lots
in accordance with Section 913.09(5)(b)2. of the County LDRs.
217
ATTACHMENTS
1. Location Map
2. Planning and Zoning Minutes
3. Aerial
4. Conceptual/Preliminary PD Plan
5. Landscape Plan
218
between Old Dixie Highway and 58th Avenue. Stoneridge, LLC, Owner.
Wantman Group, Inc., Agent. Zoning: RS -6, Residential Single -Family
(up to . six units per acre). Land Use Designation: L-2, Low Density
Residential -2 (up to six units per acre). Density: 2.58 units per acre. (SD -
19 -05-02 / 2004110052-83811) [Quasi -Judicial]
Chairperson Mr. Todd Brognano asked the Commissioners to reveal any ex -
parte communication with the applicant or any conflict that would not allow them
to make an unbiased decision. The members stated that they had not had any ex -
parte communication.
The secretary administered the testimonial oath to those present who
wished to speak at tonight's meeting on this matter.
Mr. Ryan Sweeney, Senior Planner of Current Development, reviewed
information regarding the request for preliminary plat approval and gave a
PowerPoint presentation, copies of which are on file in the Board of County
Commissioners (BCC) Office. He recommended that the Commission grant
preliminary plat approval for Bridge Creek with conditions stated in the staff report
and proceeded to answer questions from the Commissioners regarding the
proposed project.
Mr. Phil Matson, Community Development Director, clarified details of the
project with regard to traffic.
Representative for the Applicant, Mr. Joseph Paladin, President of Black
Swan Consulting and Management Corporation, offered to answer questions
regarding the proposed development.
ON MOTION BY Ms. Beth Mitchell, SECONDED BY
Mr. Alan Polackwich Sr., the members voted
unanimously (5-0) to approve staff recommendations
on this Quasi -Judicial matter.
Public Hearings
Chairperson Mr. Todd Brognano read the following into the record:
A. Magnolia PD: Request for conceptual special exception planned
development (PD) plan approval and concurrent preliminary PD
plan/plat approval for a 77 single-family detached home planned
development to be known as Magnolia PD. Located on the south side
of Fourth Street and the east side of 58th Avenue. Magnolia Manor
220
Holdings, LLC, Owner. Schulke, Bittle & Stoddard, LLC, agent.
Zoning: RS -3, Residential Single -Family .(up to three units per acre).
Land Use Designation: L-1, Low Density Residential -1 (up to three
units per acre). Density: 2.07 units per acre. (PD -18-11-14 /
2005030306-82553) [Quasi -Judicial]
Chairperson Mr. Todd Brognano asked the Commissioners to reveal any ex -
parte communication with the applicant or any conflict that would not allow them
to make an unbiased decision. The members stated that they had not had any ex -
parte communication.
The secretary administered the testimonial oath to those present who
wished to speak at tonight's meeting on this matter.
Mr. John McCoy, Chief of Current Development, reviewed information
regarding the request for conceptual special exception PD plan approval and
concurrent preliminary PD plan/plat approval and gave a PowerPoint presentation,
copies of which are on file in the Board of County Commissioners (BCC) Office.
He recommended that the Commissioners recommend that the BCC approve the
conceptual special exception PD plan approval and concurrent preliminary PD
plan/plat for Magnolia PD with the conditions listed in the staff report and
proceeded to answer questions from the Commissioners regarding the proposed
project.
Chairperson Mr. Todd Brognano opened the public hearing.
Mr. Chuck Mechling, Representative for the Applicant, clarified details of the
proposed development.
The secretary administered the testimonial oath to Ms. Lamarre
Notargiacomo who wished to speak at tonight's meeting on this matter but had
failed to swear in earlier in the meeting. Ms. Notargiacomo, resident of Cypress
Lake subdivision, communicated her frustrations regarding the proposed project
with regard to traffic congestion in the area.
The secretary administered the testimonial oath to Mr. Jim Jontz who wished
to speak at tonight's meeting on this matter but had failed to swear in earlier in the
meeting. Mr.Jontz inquired as to the landscape property separation, drainage
changes and pepper tree removal between the proposed project and Stonebridge,
of which he is a resident.
Mr. Jodah Bittle of Schulke, Bittle & Stoddard, LLC described the proposed
drainage easements of the proposed project.
221
The secretary administered the testimonial oath to Mr. Richard
Notargiacomo who wished to speak at tonight's meeting on this matter but had
failed to swear in earlier in the meeting. As a resident of the neighboring Cypress
Lake subdivision, Mr. Notargiacomo conveyed his displeasure of the potential
increased traffic as well as the lack of sidewalks around of the proposed project.
Mr. Phil Matson, Community Development Director, clarified details of the
proposed project with regard to sidewalks.
Chairperson Todd Brognano closed the public hearing.
ON MOTION BY Mr. Chip Landers, SECONDED BY
Ms. Beth Mitchell, the members voted unanimously
(5-0) to approve staff recommendations on this
Quasi -Judicial matter.
Commissioner's Matters
There were none.
Planning Matters
Mr. John McCoy, Chief of Current Development, advised that the next
scheduled meeting on March 12, 2020 will likely occur and advised the Board that
the newly appointed District 5 Appointee is Mr. Harry Howle.
Attorney's Matters
There were none.
Adjournment
There being no further business, the meeting adjourned at 8:12 p.m.
222
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04/07/2020 10.A.1.
Magnolia Planned Development
Special Exception and Conceptual PD Plan
Board of County Commissioners
April 7, 2020
Planned Development (PD) Process
Conceptual PD Plan
PZC Recommendation
1
BCC Approval
Preliminary PD Plan/Plat
PZC Approval
•Land Development Permit (LDP) or Waiver reviewed and approved by staff
•Final PD Plan/Plat is approved by BCC
2
2Z5-1
04/07/2020 10.A.1.
Planning and Zoning Commission Action
• At its February 27th meeting, the PZC voted 5-0 to grant preliminary
PD plan/plat approval, and to recommend that the BCC grant special
exception and conceptual PD plan approval with staff recommended
conditions
3
Location Map
• RS:3 A>1
4th Street
A•l
A.1
A-1
1
A=1
RS -1
Rs -1
iu
RS -3
Subject Site
Zoned: RS -3
3
RS -3
RS -3
R3.3
04/07/2020 10.A.1.
225 - 3
04/07/2020 10.A.1.
Proposed Development
• 37.14 acres
• 77 single-family units/ 2.07 units/acre
• Increases or reductions in minimum lot size, minimum building
setbacks, maximum building coverage, and minimum right-of-
way width
• Increased project open space areas, larger perimeter setbacks,
increased recreation area, a connected pedestrian path, and
restoration of 4th Street pavement
7
Phase 1
Conceptual PD Plan
.'9 '
Lake
Area
Clustered littoral
planting
Phase 2
0
8
225.4
5 fall
.'9 '
Lake
Area
Clustered littoral
planting
Phase 2
0
8
225.4
04/07/2020 10.A.1.
PD Waivers
Development
Parameter
RS -3
Minimum
Standards
Proposed Minimum PD Standards
Front Entry Garage
Side Entry Garage
Lot Size
12,000 sq. ft.
7,800 sq. ft.
7,800 sq. ft.
Lot Width
80'
65'
65'
Building Setbacks
Front:
25'
15' porch/20' Iiving/23' garage
13' garage/20' living
Side:
15'
7.5'
7.5'
Rear:
25'
20'1
20'•
Maximum Building
Coverage
30%
45%
45%
MiniMum OpG°
Space Per Lot
40%
30%•
30%*
Right -Of -Way
Width
50'
48' with 10' easements
9
Restore Portion of
4th Street Paving
Traffic Circulation Plan
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Tract with Pedestrian
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0
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22-5 -5
04/07/2020 10.A.1.
Dedications, Improvements, & Conditions
• 4th Street Restoration
• Internal Sidewalks with connection to south
• Streetlights
• Landscape/Buffer & Tree Mitigation Plan
• Jurisdictional Wetland Determination
11
50' Wide
Type B Buffer
w/6' opaque feature
25' Wide
Type B Buffer
w/opaque feature
Landscape & Buffering Plan
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25' Wide
Type B Buffer
w/ 6' opaque feature
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04/07/2020 10.A.1.
Public Benefits
• Increased recreation area
• Pedestrian connection to development to the south
• Increased home setback from east and west perimeters
• Provide 48.8% of total project open space vs. minimum 40%
• Restore 4th Street pavement along project frontage
13
Staff Recommendation
That the BCC grant special exception and conceptual PD plan approval for the
Magnolia PD with the conditions listed in staff's report:
• Final streetlighting design
• Final landscape, buffer, and tree mitigation plans
• Wetlands determination from St. John's River Water Management District
• 4th Street pavement restoration
• Gated pedestrian connection to Orchard Park PD
• Internal sidewalks
14
225-7
Indian River County Planning
1801 27th Street
Vero Beach, FL 32960
STATE OF WISCONSIN
COUNTY OF BROWN
Before the undersigned authority personally appeared, said
legal clerk, who on oath says that he/she is a legal clerk of
the Indian River Press Journal, a daily newspaper
published at Vero Beach in Indian River County, Florida:
that the attached copy of advertisement was published in
the Indian River Press Journal in the following issues
below, Affiant further says that the said Indian River Press
Journal is a newspaper published in Vero Beach in said
Indian River County, Florida, and that said newspaper has
heretofore been continuously published in said Indian River
County, Florida, daily and distributed in Indian River
County, Florida, for a period of one year next preceding the
first publication of the attached copy of advertisement ; and
affiant further says that she has neither paid or promised
any person, firm or corporation any discount , rebate,
commission or refund for the purpose of securing this
advertisement for publication in the said newspaper. The
Indian River Press Journal has been entered as Periodical
Matter at the Post Offices in Vero Beach, Indian River
County, Florida and has been for a period of one year next
preceding the first publication of the attached copy of
advertisement
22, 2020
Subscribe cfti;aytri sworn to before on March 30, 2020:
uv. (":i}_f .r.)c_4. -�
Notary. State of WI, County of Brown
I -ARA MONDLOCH
Notary Public:
State of Wisconsin
My commission expires: August 6, 2021
Publication Cost: 5189 00
Ad No: GC10390336
Customer No: 463755
PO#:
PART',0 TtiE.USA TODAY NETWORK
Indian River Press Journal M�
1801 U.S. 1, Vero Beach, FL32960
AFFIDAVIT OF PUBLICATION
TCPALM.COM 1 SUNDAY. MARCH 22, 2020 1 21A
90 arrests made for illegal saw palmetto berry harvesting in 2019
Max Chesnes
Treasure Coast Newspapers
FLTODAY NETWORK -
ORIOA
A permitting process
meant to eluninate the il-
legal harvest of native saw
palmetto bevies and
shrink the black market
has left many non -permit-
ted harvesters with mis-
demeanor charges and
$500 fines.
In 2018, palmetto ber-
ries
etries were officially desig-
nated as "commercially
exploited,"leaving harves-
ters and buyers struggling
to leam a newly instated
law while state Depart-
ment of Agriculture work-
ers filed hundreds of
rushed applications for
the legal harvest.
One year after the
hasty permitting process
took effect, a regional
surge of arrests were
made during the most re-
cent 2019 harvesting sea-
son.
As the berries ripened
and harvesters rushed 10
get the fruit, those without
permits — whether they
were aware of the new
permitting process or not
were arrested and
charged with the illegal
harvest of the native
plant.
Arrest records from
three law enforcement
agencies show 90 palmet-
to berry pickers along the
Treasure Coast were ar-
rested and charged with
illegally harvesting the
plant without a penult be-
tween Aug. 1 and Nov. 30.
Of those arrests, 90
percent took place within
Martin County lines.
The berry harvesting
season, which unofficially
nuns from August through
November if climate per-
mits the plants to boom,
nets upwards of 50 million
pounds of berries in the
United States each year,
according to Valensa In-
ternational, a leading ber-
ry extract manufacturer.
Larry McCarty, senior
vice president of produc-
tion and supply chain for
the Lake County compa-
ny, said 80 percent of
those bevies are exported
to other countries.
The berries' main use is
for prostate and urinary
health, McCarty said. In
some countries, there are
saw palmetto extract
brands that are treated as
an herbal medicine and
require a prescription.
"It is a Florida treasure,"
McCarty said. "Saw pal-
metto oil extract is one of
the most studied botan-
icals in the world."
The law to require a
permit for the harvest of
saw palmetto berries took
effect July 2018.
"Any person desiring to
harvest one or more
plants... shall file with the
Scott Connell (center), of Jensen Beach, dumps a
bucket of saw palmetto berries into a bin to be
weighed at Saw Palmetto of South Florida Thursday,
Aug. 23, 2018 in Indiantown. Connell and fellow
picker Jimmy Parker (left) harvested the 578 pounds
of berries the night before and that morning before
heading to the buyer. "This year's crop is turning out
to be pretty poor," Connell said. "Last year was
great. I was bringing in 1,000 pounds a day." This
year, harvesters are required to get a permit from
the Florida Department of Agriculture.
PATRICK DOVE/TCPAI M
Division of Plant Industry
a Request for Permit to
Harvest Endangered or
Commercially Exploited
Plants," according 10 Flori-
da Administrative Code
5B-40.
On the permit
application itself, harves-
ters must classify the
quantity of plants expect-
ed to be gathered, names
of property owners ap-
proving access to the har-
vest and whether the har-
vest will be used for re-
search purposes.
"For the professionals
involved in the saw pal-
metto industry, the per-
mitting process is simply a
necessary formality,"
McCarty said. "It has not
impacted the industry on
the supply of berries avail-
able over the season."
Martin County
During a four-month
period from Aug. 1 to Nov.
30, a total 81 arrests were
made in Martin County
because of or relating to
the Illegal harvest of saw
palmetto berries, accord-
ing to arrest data obtained
from the Martin County
Sheriff's Office.
Of the 81 arrests, 70
were in violation of Flori-
da Statute 581.185, the ar-
rest data shows.
This Florida law makes
it illegal to "harvest three
or more of such plants
without first obtaining
permission from the land-
owner or the legal repre-
sentative of the landown-
er and a permit from the
department:'
The other 11 arrests
were made in violation of
Florida Statute 258.008,
according to the Sheriff's
Office data.
This statute echoes the
permit requirement, but
adds the caveat that har-
vesting cannot be done on
Florida State Parks and
t act Windows
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Reserves. The 11 arrests
were issued against har-
vesters on preserved land.
Along with a misde-
meanor, a $500 fine was
often imposed against the
harvester.
St. Lucie County
Among the three Trea-
sure Coast counties, St.
Lucie County had the few-
est harvesting arrests dur-
ing the 2019 harvesting
season.
Far fewer, in fact.
Just a single arrest.
The sole Aug. 15 arrest
involved a 34 -year-old Ve-
ro Beach man who was
found harvesting palmet-
to berries on the side of
Turnpike Feeder Road in
Fort Pierce, according to
the only St. Lucie County
Sheriff's Office arrest affi-
davit provided to TCPatm.
The man was charged
with the possession of a
plant without a permit in
violation of Statute 581,
according to the affidavit.
He posted a $500 bond.
Indian River County
Fellsmere Police Chief
Keith Touchberry said
vendors frequently sell
the berries within city lim-
its and there is an active
economy for their harvest.
Nobody without a per-
mit should be harvesting
the berries, he added.
"If the amount of ber-
ries is Urge enough, you
can get a felony for har-
vesting;' Touchberry add-
ed. "This should serve as
an advisory to both the
harvesters and the general
public."
If you don't have a per-
mit, Touchberry warned,
don't touch the berries.
But Indian River Coun-
ty — an active region for
the buying and selling of
the crop —saw few arrests
in the 2019 harvesting sea-
son. Only eight arrests
were made.
All eight of those ar-
rests were men, the data
shows. Three were listed
as homeless.
Fellsmere has 420
acres of vacant city -
owned land, Touchberry
said.
One way to mitigate the
amount of illegal harvest-
ing is to crock down on
buyers who are not asking
for proof of permits when
purchasing the berries,
Touchberry said.
Any measure to track
and record the purchases
would act a5 a deterrent to
the illegal harvesting, he
added.
"Ithinkthe point of sale
process needs t0 he more
controlled," Touchberry
said. "If the berry buyers
are not asking for permits,
we will continue to have a
black market"
Max Chesnes is a
TCPaten breaking news re-
porter for Indian River
Comity. You can keep up
with Max an Twitter
@MaxChesnes and give
him a call at 772-978-
2224.
NOTICE OF PUBLIC HEARING—
PLANNED DEVELOPMENT REQUEST
Notice or Rearing to consider pmnting conceptual PD plan
special exception approval. The subject 01 Me hearing Ie a proposal by
Magnolia Manor Holdings. LLC to develop a project to be known as
Magnolia PD. The prosect p,opos.. 17 64g4-Inmla0 ,nsidontial bis on
approximatey37.16 acres. located on the southeast comer of 4th Street
and Sets Avenue neo location map).
A public hearing. at 05511 parties in Interest an, citizens shell
have an opportunity to be heard. will be held by the Boa. of County
Commissioners of Indian Riva, county. Florida, In the County
Commission Chambers of the County Administration Building, located
at 1801 27th Street Vero Beach, Forst on Tuesday. Apd 7. 2020 at
9e0 a.m.
Please direct panning -related questions to the current developmem
planning section at 702-226-1237. NI documents pertaining to this
inquest are en file in e Indian RawCounty Planning DMsnn, located
at M
601 27th Street within building "A" of the County Administration
Complex. Documents may be reviewed by member of the pub&
during normal business hours. An members of the public are invited to
attend end padkipate in the pudic heenrg.
Anyone who may wish to appeal any decision, which may be
made at meeting. wail need to ensure that a verbatim record of the
proceedings a made. whNh includes testimony and evidence upon
which the appeal Is based.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS
MEETING MUST CONTACT THE COUNTY'S AMERICANS WfTN
DISABILITIES ACT (ADA) COORDINATOR AT 226-1223 AT LEAST 46
HOURS IN ADVANCE OF THE MEETING.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
BY -s- 5usin Adams. Chairman
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225-�
NOTICE OF PUBLIC NEARING -
PLANED DEVELOPMENT REQUEST
Notice of hearing to consider granting conceptual PD plan and
special exception approval. The subject of the hearing is a proposal by
Magnolia Manor Holdings, LLC to develop a project to be known as
Magnolia PD. The project proposes 77 single-family residential Tots on
approximately 37.18 acres, located on the southeast corner of 4th Street
and 58th Avenue (see location map).
A public hearing, at which parties in interest and citizens shall
have an opportunity to be heard, will be held by the Board of County
Commissioners of Indian River County, Florida, in the County
Commission Chambers of the County Administration Building, located
at 1801 27th Street, Vero Beach, Florida on Tuesday, April 7, 2020 at
9:00 a.m.
Please direct planning -related questions to the current development
planning section at 772-226-1237. All documents pertaining to this
request are on file in the Indian River County Planning Division, located
at 1801 27th Street within building "A" of the County Administration
Complex. Documents may be reviewed by members of the public
during normal business hours. All members of the public are invited to
attend and participate in the public hearing.
Anyone who may wish to appeal any decision, which may be
made at this meeting, will need to ensure that a verbatim record of the
proceedings is made, which includes testimony and evidence upon
which the appeal is based.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS
MEETING MUST CONTACT THE COUNTY'S AMERICANS WITH
DISABILITIES ACT (ADA) COORDINATOR AT 226-1223 AT LEAST 48
HOURS IN ADVANCE OF THE MEETING.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
BY -s- Susan Adams, Chairman
RF3 A-]
Al
Y< i
RS
.4 1
Q
114
143
111-3
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Phillip J. Matson, AICP; Community Development Director
FROM: John W. McCoy, AICP; Chief, Current Development
DATE: March 16, 2020
SUBJECT: Michael & Jill Bentley's Request for Abandonment of a 30' Wide Portion of an 80'
Right -of -Way for 4th Avenue SE, Adjacent to Lot 1, Unit 3 of the River Shores
Estates Subdivision [ROWA-19-02-01 / 2001100164-83290]
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of April 7, 2020.
DESCRIPTION AND CONDITIONS:
Michael & Jill Bentley are requesting abandonment of a 30' wide portion of a 80' right-of-way for
4th Avenue SE, adjacent to Lot 1, Unit 3 of River Shores Estates Subdivision. The 80' wide portion
of 4th Avenue SE stubs out to an FDOT drainage canal right-of-way which runs between the River
Shores Estates Subdivision and Grove Isles to the south of the FDOT drainage canal. While the
80' wide by 125' long segment of right-of-way will not be improved to provide a vehicular
connection between the two developments, there are existing utility improvements (aerial pole
line) and drainage improvements within the right-of-way. Those improvements will remain "as -
is", and will be protected by retaining drainage and utility easements over appropriate areas of the
right-of-way.
Currently, the applicant owns the abutting lot (Lot 1,. Unit 3 of the River Shores Estates), and the
subject abandonment request includes only thatportion of the existing right-of-way that
immediately abuts the applicant's lot. The applicant's request is limited to a 30' wide strip
immediately adjacent to the west line of Lot 1, Unit 3 of the River Shores Estates Subdivision.
This portion of 4th Avenue SE is 80'wide. If the 30' width is abandoned, the width of the remaining
right-of-way will be 50' with the abandoned 30' covered by a drainage and utility easement.
As required by the County land development regulations (LDRs), prior to the Technical Review
Committee (TRC) meeting at which the subject petition was reviewed, staff notified by mail each
property owner adjacent to the subject right-of-way. No questions or responses were received
from any adjacent property owners. Additionally, all County divisions and utility providers having
jurisdiction or potential interests have reviewed the abandonment request and support the request
with the condition that a public drainage and utility easement be retained over the area requested
to be abandoned.
At this time, the applicant requests that the subject portion of right-of-way be abandoned.
226
ANALYSIS:
Consistent with guidelines established by the Board of County Commissioners, this petition was
reviewed by all County divisions and utility providers having jurisdiction or potential interests
within the subject 30' wide segment of right-of-way. Upon review, all reviewing departments
recommended approval or conditional approval, tosupport the request . for abandonment,
conditioned on retaining a public drainage and utility easement over the entire 30' wide segment
of existing right-of-way. Therefore, the proposed abandonment resolution has been structured to
retain the requested easement, and all departments support the request for abandonment subject to
the easement. If approved, the abandonment request . will increase the buildable area for the
applicant's abutting lot, since the easement area will fulfill the setback required. In addition, minor
structures such as fences and sheds can be constructed in the easement area subject to approval
through the declaration of covenant process.
As noted on the County Thoroughfare Plan, the subject right-of-way is not part of the County's
major roadway system and is not needed for the thoroughfare system or for traffic circulation in
the surrounding neighborhood. In this case, the subject right-of-way does not provide primary
access to any property. The abandonment will not affect the right of convenient access to any
surrounding properties. Also, the County Attorney's. Office has reviewed and approved the
attached abandonment resolution for legal form and sufficiency.
RECOMMENDATION:
Based on the analysis, staff recommends that the Board of County Commissioners abandon its
rights to the subject portion of the subject right-of-way but retain a public drainage and utility
easement over the area of abandonment, and authorize the chairman to execute the attached
abandonment resolution, with the following condition:
1. A public drainage and utility easement shall be retained over the entire area being
abandoned.
ATTACHMENTS:
1. Location Map
2. Abandonment Resolution
227
3SAVHIP
8
8
8
8
8
U
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE CLOSING,
ABANDONMENT, VACATION AND DISCONTINUANCE OF A 30' WIDE
PORTION OF A 80' RIGHT-OF-WAY FOR 4TH AVENUE SE LYING SOUTH
OF 12TH PLACE SE RIVER SHORES ESTATES PER INDIAN RIVER
COUNTY PLAT BOOK 7, PAGE 32, AND ADJACENT TO THE WEST
PROPERTY LINE OF LOT 1, UNIT 3 OF THE RIVER SHORES ESTATES.
SUBDIVISION, PER INDIAN RIVER COUNTY PLAT BOOK 7, PAGE 55, OF
THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, WITH
RETAINAGE OF A PUBLIC DRAINAGE AND UTILITY EASEMENT OVER
THE ENTIRE AREA.
WHEREAS, Indian River County originally received a duly executed and documented
petition from Michael & Jill Bentley on November 27, 2018, requesting that the County close,
vacate, abandon, discontinue, renounce and disclaim any right, title and interest of the County and
the public in and to a 30' wide portion of a 80' right-of-way for 4th Avenue SE lying south of 12th
Place SE River Shores Estates Indian River County Plat Book 7, Page 32, and adjacent to the west
property line of lot 1, unit 3 of the River Shores Estates subdivision, Indian River County Plat
Book 7, Page 55, of the Public Records of Indian River County, Florida; and
WHEREAS, in accordance with Florida Statutes 336.10, notice of a public hearing to
consider said petition was duly published; and
WHEREAS, after consideration of the petition, supporting documents, staff investigation
and report, and testimony of all those interested and present, the Board finds that the subject right-
of-way is not located within any municipality, not necessary for continuity of the County's street
and thoroughfare network, and does not provide exclusive access to any private property.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that:
1. All right, title and interest of the County and the public in and to that certain right-of-way
segment more particularly described as follows:
THE EAST 30.00 FEET OF 4TH AVENUE S.E. (UNIMPROVED ROAD RIGHT OF
WAY) LYING SOUTH OF THE SOUTH RIGHT-OF-WAY LINE OF 12TH PLACE
S.E., RIVER SHORES ESTATES UNIT 1, ACCORDING TO THE PLAT THEREOF AS
RECORDED IN PLAT BOOK 07, PAGE 32 OF THE PUBLIC RECORDS OF INDIAN
RIVER CO., FLORIDA. AND THAT PORTION OF 4TH AVENUE S.E.
(UNIMPROVED ROAD RIGHT OF WAY) LYING SOUTH OF 12TH PLACE S.E.
RIVER SHORES ESTATES UNIT 3, ACCORDING TO THE PLAT THEREOF AS
RECORDED IN PLAT BOOK 07, PAGE 55 OF THE PUBLIC RECORDS OF INDIAN
RIVER CO., FLORIDA. SAID LANDS LYING AND BEING IN INDIAN RIVER
COUNTY, FLORIDA.
CONTAINING 0.37 ACRES MORE OR LESS
229
Lying and being in Indian River County, Florida, is hereby forever closed, abandoned,
renounced, disclaimed, and vacated except that a public drainage and utility easement
shall be retained over the entire area (see attached Exhibit A).
2. The closing, vacation, : and abandonment of this segment of public right-of-way is in the
best interests of the public.
3. Notice of the adoption of this resolution shall be forthwith published once within thirty
(30) days from the date of adoption hereof.
4. The Clerk is hereby directed to record this resolution together with the proofs of publication
required by Florida Statutes 336.10 in the Official Record Books of Indian River County
without undue delay.
5. The subject right-of-way shall revert entirely to and be combined with Lot 1 Unit 3 of the
River Shores. Estates Subdivision Plat Book 7, Page 55, subject to a public drainage and
utility easement over the entire area.
The foregoing resolution was offered by Commissioner who moved
its adoption. The motion was seconded by Commissioner , and upon being put
to a vote, the vote was as follows:
Chairman Susan Adams
Vice Chairman Joseph E. Flescher
Commissioner Tim Zorc
Commissioner. Peter D. O'Bryan
Commissioner Bob Solari
The Chairman thereupon declared the resolution duly passed and adopted this day
of , 2020.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
BY:
Susan Adams, Chairman
230
ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller
BY:
Deputy Clerk
State of Florida
County of Indian River
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State and
County to take acknowledgments, personally appeared , and
as Chairman of the Board of County Commissioners and Deputy Clerk,
respectively, to me known to be the persons described in and who executed the foregoing
instrument and they acknowledged before me that they executed the same.
WITNESS my hand and official seal in the County and State last aforesaid this day of
, 2020.
APPROVED AS TO LEGAL SUFFICIENCY
BY:
Notary Public
Dylan Reingold, County Attorney
APPROVED AS TO PLANNING MATTERS
BY:
Phillip J. Matson, AICP,
Community Development Depaiuuent
231
(LEGAL DESCRIPTION'
THE EAST 30.00 FEET OF' 4TH AVENUE S.E. (UNIMPROVED ROAD RIGHT OF WAY) LYING SOUTH OF
THE
SOUTH RIGHT-OF-WAY LINE OF 12TH PLACE 5.E.. RIVER SHORES ESTATES UNIT 1. ACCORDING TO THE
PLAT THEREOF A5 RECORDED IN PLAT BOOK 07. PAGE 32 OF THE PUBLIC RECORDS OF INDIAN RIVER CO..
FLORIDA. AND THAT PORTION OF 4T11 AVENUE S.E. (UNIMPROVED ROAD RIGHT OF WAY) LYING SOUTH OF
12TH PLACE 5.E. RIVER SHORES ESTATES UNIT 3. ACCORDING TO THE PLAT THEREOF A5 RECORDED IN
PLAT BOOK 07. PAGE 55 OF THE PUBLIC RECORDS OF INDIAN RIVER CO., FLORIDA. SAID LANDS LYING AND
BEING IN INDIAN RIVER COUNTY, FLORIDA.
CONTAINING 0.37 ACRES MORE OR LESS
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WILLIAM E. H�',/' 4(JRST
PROFESSIONAL_ SURVE R a MAPPER
FLORIDA REGISTRATION NO 4416
PH 7, PG. 55
CANAL 'P' E50' CANAL R/W)
STATE ROAD OUTFALL DITCH
PER FLORIDA DEPARTMENT OF TRANSPORTATION
Z'1 Z 2 0 R/W MAP SECTION 56010-2504
UNIT 3
SOUTH LIMITS OF PLAT
DATE STGNED
THIS DRAWING AND COPIES THEREOF ARE NOT VAUD
WITHOUT THE SIGNATURE AND ORIGINAL RAISED SEAL
OF A FLORIDA UCENSED SURVEYOR AND MAPPER.
HAYHURST LAND SURVEYING INC.
CERTIFICATE OF AUTHORMATION NUMBER OZ. 73943
SURVEYING II. MAPPING COMPANY
44S 9TH 'ST. S.W. Unit -7
VERO BEACH, FL. 32962
PHONE: (772) 589-6680
FAX: (772) 770-3446
hoyhurstlsOlIve.com
LOT 2
*SKETCH 15 NOT A SURVEY*
7 DATE; INT. REVISIONS:
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DATE- : SO/22/11
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EXHIBIT "A"
"• 99-272L
232
04/07/2020 10.A.2.
Bentley Right -of -Way Abandonment
Board of County Commissioners
April 7, 2020
04/07/2020 10.A.2.
Staff Recommendation
Staff recommends, that the Board of County
Commissioners abandon its rights to the subject portion
of the subject right-of-way butretain a public drainage
and utility easement over the area to be abandoned.
4
04/07/2020 10.A.2.
Sketch & Legal Description
5
Treasure Coa Newspapers
'PART OF THE'USA'TODAY NETWORK
Indian River Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION
Attn: Kathy Charest
INDIAN RIVER COUNTY PLANNING
180127:TH STREET
VERO BEACH, FL 32960
STATE OF WISCONSIN
COUNTY OF BROWN
Before the undersigned authority personally appeared, said
legal clerk, who on oath says that he/she is a legal clerk of
the Indian River Press Journal, a daily newspaper
published at Vero Beach in Indian River County,Florida:
that the attached copy of advertisement was published in
the Indian River Press Journal in the following issues
below. Affiant further says that the said Indian River Press
Journal is a newspaper published in Vero -Beach in said
Indian River County, Florida, and that said newspaper has
heretofore been continuously published in said Indian River
County, Florida, dailyand distributed in Indian River County,
Florida, for a period of one year next preceding the first
publication of the attached copy of advertisement; and
affiant further says that -she has neither paid or promised
any person, firm or corporation any discount, rebate,
commission or refund for the purpose of securingthis
advertisement for publication in the said newspaper. The
Indian River Press Journal has been entered as Periodical
Matter at the Post Offices in Vero Beach, :Indian River
County, Florida and has been for a period of one:Year •next
preceding the first publication of the attached copy of
advertisement.
03/15/2020
Subscribed and sworn to before on March 15, 2020:
72 ..t: YVI. ur‘!�
Notary, State of WI, County of ;Brown
TARA '-fvlONDLOC H
Notary Public
Stetce of Wisconsin
My commission •expires August 6, -2021
Publication Cost: $73.53
Ad No: ;0004105019.
Customer No: 1310785
PO#:
# M Affirfavits1
NOTICE OF PUBLIC HEARING
Notice of a .public hearing to
consider a petition for the
closing, abandonment, and
vacation of the east 30' of the
'80' wide 4th Ave SE right-of-
way just south of 12th PL SE
as recorded in River Shores Es-
tates Unit One Subdivision in
Plat Book 7, Page 32 and lying
west of Lot 1, knit 3 of River
Shores Estates as ,recorded in.
Plat Book 7, Page 55. A public
'hearing, at which parties in
'interest and citizens shall have
an opportunity to be heard,
will be held by the Board of
County Commissioners of
Indian River County, Florida in
the County Commission
.Chambers of the County Ad-
ministration, Building, .located
at 1801 .27th Street, Vero
Beach, Florida, on Tuesday,
April 7, 2020 at 9:00 AM.
Anyone who may wish to ap-
peal ;any decision, which may
be madeat this meeting, will
need to ensure that a verba-
tim record of the proceedings
is made which includes the
testimony and evidence upon
which the . appeal will be
based.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMIS-
SIONERS
BY -s- Susan Adams, Chairman
Pub: March '15, 2020 TCN
4105019
to fA-2.
2321}
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: March 23, 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Arjuna Weragoda, PE, Capital Projects Manager
Elliese Shaughnessy, El, Utilities Design Engineer
Subject: Public Hearing: Modification to County Code Sections 201.64 and 201.65 (Legislative
It is requested that the Indian River County Board of County Commissioners (BCC) formally consider the
following information at the BCC's regular meeting of April 7, 2020.
Background:
Section 201.64 (Definitions; construction and interpretation) under the Industrial Pretreatment Regulations
Ordinance defines the terms used in the section. Section 201.65 (Prohibited discharge standards) lists
pollutants, substances, or wastewater that cannot be discharged into the publicly -owned treatment works.
The modifications add the prohibition of hazardous waste pharmaceuticals from healthcare facilities and
reverse distributors.
Recommendation:
Staff recommends that the Indian River County Board of County Commissioners open the Public Hearing,
and after hearing all public comments, approve the draft modifications to the ordinances, as proposed.
Attachments:
Draft Ordinance
233
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, AMENDING SECTIONS 201.64 (DEFINITIONS;
CONSTRUCTION AND INTERPRETATION) AND 201.65 (PROHIBITED
DISCHARGE STANDARDS) OF PART III (THE INDIAN RIVER COUNTY
INDUSTRIAL PRETREATMENT REGULATIONS ORDINANCE) OF CHAPTER
201 (COUNTY WATER AND SEWER SERVICES) OF THE CODE OF INDIAN
RIVER COUNTY, FLORIDA ESTABLISHING THE PROHIBITION OF THE
DISCHARGE OF HAZARDOUS WASTE PHARMACEUTICALS FROM
HEALTHCARE FACILITIES AND REVERSE DISTRIBUTORS; AND
PROVIDING FOR CODIFICATION, SEVERABILITY, REPEAL OF
CONFLICTING PROVISIONS, AND AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT:
Section 1. Enactment Authority.
Article VIII, section 1 of the Florida Constitution and chapter 125, Florida Statutes vest broad
home rule powers in counties to enact ordinances, not inconsistent with general or special law,
for the purpose of protecting the public health, safety and welfare of the residents of the county.
The Indian River County Board of County Commissioners specifically determines that the
enactment of this ordinance is necessary to protect the health, safety and welfare of the residents
of Indian River County.
Section 2. Amendment of Section 201.64 (Definitions; construction and interpretation) and
Section 201.65 (Prohibited discharge standards) of Part III (The Indian River County
Industrial Pretreatment Regulations Ordinance) of Chapter 201 (County Water and Sewer
Services) of the Code of Indian River County, Florida.
New language indicated by underline, and deleted language indicated by strikethrough.
Section 201.64 (Definitions; construction and interpretation) and Section 201.65 (Prohibited
discharge standards) of Part. III (The Indian River County Industrial Pretreatment Regulations
Ordinance) of Chapter 201 (County Water and Sewer Services) of the Code of Indian River
County, Florida is hereby amended to read as follows:
CHAPTER 201. - COUNTY WATER AND SEWER SERVICES
PART III. - THE INDIAN RIVER COUNTY INDUSTRIAL PRETREATMENT REGULATIONS
ORDINANCE
Section 201.64. - Definitions; construction and interpretation.
(A) Unless the context specifically indicates otherwise, the meaning of the following
terms used in this part shall be defined as follows:
(13) Grab sample: A sample that is taken from a waste stream without regard
to the flow in the waste stream and taken over a time period not to
exceed fifteen (15) minutes.
234
(14) Hazardous waste pharmaceutical: a pharmaceutical that is a solid waste,
as defined in Title 40 of the Code of Federal Regulations (40 CFR)
section 261.2, and exhibits one or more characteristics identified in 40
CFR part 261 subpart C or is listed in 40 CFR part 261 subpart D.
(15) Healthcare facility: any person that is lawfully authorized to:
a) Provide preventative, diagnostic, therapeutic, rehabilitative,
maintenance or palliative care, and counseling, service,
assessment or procedure with respect to the physical or mental
condition, or functional status, of a human or animal or that affects
the structure or function of the human or animal body; or
b) Distribute, sell, or dispense pharmaceuticals. This definition
includes, but is not limited to, wholesale distributors, third-party
logistics providers that serve as forward distributors, military
medical logistics facilities, hospitals, psychiatric hospitals,
ambulatory surgical centers, health clinics, physicians' offices,
optical and dental providers, chiropractors, long-term care
facilities, ambulance services, pharmacies, long-term care
pharmacies, mail-order pharmacies, retailers of pharmaceuticals,
veterinary clinics, and veterinary hospitals.
Healthcare facility does not include pharmaceutical '
manufacturers.
(146) Indirect discharge or discharge: the introduction of pollutants into the
publicly-owned treatment works from any nondomestic source regulated
under Section 307(b), (c), or (d) of the Act.
(157) Industrial user: Any user other than a domestic wastewater user.
(168) Industrial wastewater: Any discharge to the POTW other than segregated
domestic wastes or wastes from sanitary conveniences.
(19) Instantaneous maximum allowable discharge limit: The maximum
concentration of a pollutant allowed to be discharged at any time,
determined from the analysis of any discrete or composited sample
collected, independent of the industrial flow rate and the duration of the
sampling event.
(4820) Interference: A discharge that, alone or in conjunction with a discharge or
discharges from other sources, both: (a) inhibits or disrupts the POTW, its
treatment processes or operations, or its domestic wastewater residuals
processes, use or disposal; and (b) is a cause of a violation of any
requirement of the county's NPDES or FDEP permits (including an
increase in the magnitude or duration of a violation), or prevents use or
disposal of domestic wastewater residuals by the county in compliance
with F.S. ch. 403 and FDEP rules.
(4921) Local Limit: Specific discharge limits developed and enforced by the
county upon industrial or commercial facilities to implement the general
and specific discharge prohibitions as referenced in Section 201.65 of this
chapter and as listed in 40 CFR 403.5(a)(1) and (b).
(202) Medical waste: Isolation wastes, infectious agents, human blood and blood
products, pathological wastes, sharps, body parts, contaminated bedding,
235
surgical wastes, potentially contaminated laboratory wastes, and dialysis
wastes.
(243) Monthly average: The sum of all "daily discharges" measured during a
calendar month divided by the number of "daily discharges" measured
during that month.
(224) New source:
(265) Pass through: The discharge through the publicly owned treatment works
into waters of the state or of the United States in quantities or
concentrations which, alone or in conjunction with discharges from other
sources, is a cause of a violation of any requirement of the county's
NPDES permits (including an increase in the magnitude or duration of a
violation).
(246) Person means any individual, partnership, limited liability company, firm,
company, corporation, association, joint stock company, trust, estate,
governmental entity, or any other legal entity; or their legal
representatives, agents, or assigns: This definition includes all federal,
state, and local governmental entities.
(27) Pharmaceutical: any drug or dietary supplement for use by humans or
other animals; any electronic nicotine delivery system (e.q., electronic
cigarette or vapinq pen); or any liquid nicotine (e -liquid) packaged for
retail sale for use in electronic nicotine delivery systems (e.q., pre -filled
cartridges or vials). This definition includes, but is not limited to, dietary
supplements, as defined by the Federal Food, Drug and Cosmetic Act;
prescription drugs, as defined by Title 21 of the Code of Federal
Regulations part 203.3(y); over-the-counter drugs; homeopathic drugs;
compounded drugs; investigational new drugs; pharmaceuticals
remaining in non -empty containers; personal protective equipment
contaminated with pharmaceuticals; and clean-up material from spills of
pharmaceuticals. Pharmaceutical does not include dental amalgam or
sharps.
(258) Pollutant: Dredged spoil, solid waste, incinerator residue, filter backwash,
sewage, garbage, sewage sludge, munitions, medical wastes, chemical
wastes, biological materials, radioactive materials, heat, wrecked or
discarded equipment, rock, sand, cellar dirt, municipal, agricultural and
industrial wastes, and certain characteristics of wastewater (e.g., pH,
temperature, TSS, turbidity, color, BOD, COD, [as such terms are herein
defined] toxicity, or odor).
(269) POTW or publicly -owned treatment works: A "treatment works," as
defined by Section 212 of the Act that is owned by Indian River County.
This definition includes any devices or systems used in the collection,
storage, treatment, recycling, and reclamation of sewage or industrial
wastes of a liquid nature and any conveyances that convey wastewater to
a treatment plant.
236
(2-730) Pretreatment: The reduction of the amount of pollutants, the elimination of
pollutants, or the alteration of the nature of pollutant properties in
wastewater to a Tess harmful state prior to or in lieu of discharging or
otherwise introducing such pollutants into the POTW. This reduction or
alteration can be obtained by physical, chemical, or biological processes;
by process changes; or by other means, except by diluting the
concentration of the pollutants unless allowed by an applicable
pretreatment standard.
(231) Pretreatment requirements: Any substantive or procedural requirement
related to pretreatment imposed on a user, other than apretreatment
standard.
(2932) Pretreatment standards or standards: Prohibited discharge standards,
categorical pretreatment standards, and Local Limits.
(333) Prohibited discharge standards or prohibited discharges: Absolute
prohibitions against the discharge of certain substances; these
prohibitions appear in Section 201.65 hereof.
(344) Responsible corporate officer:
(35) Reverse distributor. Any person that receives and accumulates
prescription pharmaceuticals that are potentially creditable hazardous
waste pharmaceuticals for the purpose of facilitating or verifying
manufacturer credit. Any person, including forward distributors, third -party
logistics providers, and pharmaceutical manufacturers, that processes
prescription pharmaceuticals for the facilitation or verification of
manufacturer credit is considered a reverse distributor.
(326) Septic tank waste: Any wastewater from holding tanks such as vessels,
chemical toilets, campers, trailers, and septic tanks.
(337) Significant industrial user. Any user of the POTW that is subject to
categorical pretreatment standards; or a user that (a) discharges an
average of twenty-five thousand (25,000) gallons per day or more of
process wastewater to the POTW (excluding sanitary, non -contact
cooling and boiler blowdown wastewater); (b) contributes a process waste
stream which makes up five (5) percent or more of the average dry
weather hydraulic or organic capacity of the POTW treatment plant; or (c)
is designated as such by the county, on the basis that it has a reasonable
potential for adversely affecting the POTW's operation or for violating any
pretreatment standard or requirement. Upon a finding that an industrial
user meeting criteria (2)(a) or (b) has no reasonable potential for
adversely affecting the POTW's operation or for violating any
pretreatment standard or requirement, the county may, at any time, on its
own initiative or in response to a petition received from an industrial user
and in accordance with Rule 62-625.500(2)(e), FAC, if applicable,
determine that such industrial user is not a significant user.
(348) Slug: Any discharge of any substance released in/or at a rate or
concentration which, could cause a violation of the prohibited discharge
standards.
237
(369) Slug discharge: Any discharge of a nonroutine, episodic nature, which
has a reasonable potential to cause interference or pass through, or in
any other way violate the wastewater facility's regulations, Local Limits or
permit conditions.
(3640) Toxic pollutant Any pollutant or combination of pollutants listed as toxic
by the administrator of the Environmental Protection Agency under the
provisions of Section 301(a) of the Act and listed in 40 CFR 401.15.
(3-741) Treatment plant means that portion of a wastewater facility which is
designed to provide treatment (including recycling and reclamation) of
domestic and industrial wastewater.
(3342) Upset An exceptional incident in which a user unintentionally and
temporarily is in a state of noncompliance with the standards adopted
under this Part III or established as part of its wastewater discharge
permit, due to factors beyond the reasonable control of the user, and
excluding noncompliance to the extent caused by operational error,
improperly designed treatment facilities, inadequate treatment facilities,
lack of preventive maintenance, or careless or improper operations
thereof.
(3943) User or industrial user. A source of indirect discharge.
(484) Wastewater. Industrial or domestic wastewaters from dwellings,
commercial buildings, industrial facilities, and institutions together with
any groundwater, surface water and stormwater that may be naturally
present, whether treated or untreated, which is discharged into the
POTW.
(445) Wastewater discharge permit: Industrial wastewater discharge permit
issued by the county to all significant industrial users pursuant to this part.
(426) Wastewater standard parameters:
Section 201.65. - Prohibited discharge standards.
(A) General prohibitions. No user shall introduce or cause to be introduced into the
POTW any pollutant or wastewater that causes pass through or interference.
These general prohibitions apply to all users of the POTW whether or not they are
subject to categorical pretreatment standards or any other national, state, or local
pretreatment standards or requirements.
(B) Specific prohibitions. No user shall introduce or cause to be introduced into the
POTW the following pollutants, substances, or wastewater:
(16) Any hazardous waste pharmaceuticals from healthcare facilities and reverse
distributors.
Section 3. Codification. It is the intention of the Board of County Commissioners that the
provision of this ordinance shall become and be made part of the Indian River County Code, and
that the sections of this ordinance may be renumbered or re -lettered and the word ordinance may
be changed to section, article or such other appropriate word or phrase in order to accomplish
such intention.
238
Section 4. Severability. If any part of this ordinance is held to be invalid or unconstitutional by
a court of competent jurisdiction, the remainder of this ordinance shall not be affected by such
holding and shall remain in full force and effect.
Section 5. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Section 6. Effective Date. This ordinance shall become effective upon adoption by the Board
of County Commissioners and filing with the Department of State.
This ordinance was advertised in the Indian River Press Journal on the 15th day of March, 2020,
for a public hearing to be held on the 7th day of April, 2020, at which time it was moved for adoption
by Commissioner , seconded by Commissioner , and adopted by
the following vote:
Chairman Susan Adams
Vice -Chairman Joseph E. Flescher
Commissioner Tim Zorc
Commissioner Peter D. O'Bryan
Commissioner Bob Solari
The Chairman thereupon declared the ordinance duly passed and adopted this 7th day of April,
2020.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
By:
Susan Adams, Chairman
ATTEST: Jeffrey R. Smith, Clerk
and Comptroller
By:
Deputy Clerk
EFFECTIVE DATE: This Ordinance was filed with the Department of State on the day of
April, 2020.
239
INDIAN RIVER COUNTY ATTORNEYS OFFIC
1801 27TH ST
VERO BEACH, FL 32960-3388
STATE OF WISCONSIN
COUNTY OF BROWN
PART.t?E-=1' E 11SA TOO YzNE WORK
Indian River Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION
Before the undersigned authority personally appeared, said
legal clerk, who on oath says that he/she is a legal clerk of
the Indian River Press Journal, a daily newspaper
published at Vero Beach in Indian River County, Florida:
that the attached copy of advertisement was published in
the Indian River Press Journal in the following issues
below. Affiant further says that the said Indian River Press
Journal is a newspaper published in Vero Beach in said
Indian River County, Florida, and that said newspaper has
heretofore been continuously published in said Indian River
County, Florida, daily and distributediin Indian River County,
Florida, for a period of one year next preceding the first
publication of the attached copy of advertisement; and
affiant further says that she has neither paid or promised
any person, firm or corporation any discount, rebate,
commission or refund for the purpose of securing this
advertisement for publication in the said newspaper. The
Indian River Press Journal has been entered as Periodical
Matter at the Post Offices in Vero Beach, Indian River
County, Florida and has been for a period of one year next
preceding the first publication of the attached copy of
advertisement.
03/15/2020
Subscribed and sworn to before on March 15, 2020:
Notary, State of WI, County of Brown
My commission expires August 6, 2021
Publication Cost: $165.87
Ad No: 0004100465
Customer No: 1310775
PO #:
# of Affidavits 1
Dov MAR 20020
N7yA.f-
oFFfC dRA1EyS
2 3q -
NOTICE OF INTENT - PUBLIC
HEARING
NOTICE IS HEREBY GIVEN that
the Board of County Commis-
sioners of Indian River County,
Florida, will conduct a Public
Hearing to consider adoption
of a proposed ordinance enti-
tled:
AN ORDINANCE OF THE
BOARD OF COUNTY COMMIS-
SIONERS OF INDIAN RIVER
COUNTY, FLORIDA, AMEND-
ING SECTIONS 201.64 (DEFINI-
TIONS; CONSTRUCTION AND
INTERPRETATION) AND 201.65
(PROHIBITED DISCHARGE
STANDARDS) OF, PART III (THE
INDIAN RIVER •COUNTY IN-
DUSTRIAL PRETREATMENT'.
REGULATIONS ORDINANCE)•
OF CHAPTER 201 (COUNTY
WATER AND SEWER SERV-
ICES) OF THE CODE OF INDIAN
RIVER COUNTY, FLORIDA ES-
TABLISHING THE PROHIBITION.
OF THE DISCHARGE OF HAZ-
ARDOUS WASTE PHARMA-
CEUTICALS FROM
HEALTHCARE FACILITIES AND
REVERSE DISTRIBUTORS; AND
PROVIDING FOR CODIFICA-
TION, SEVERABILITY, REPEAL
OF CONFLICTING PROVISIONS,
AND AN EFFECTIVE DATE.
The Public Hearing will be
held on Tuesday, April 7, 2020
at 9:05 a.m., or as soon there-
after as the matter may be
heard, in the County Commis-
sion Chambers located on the
first floor of. Building A of the
County Administrative Com-
plex, 1801 27th Street, Vero
Beach, Florida 32960, at which
time interested parties may be
heard with respect to the pro-
posed ordinance.
The proposed ordinance may
be inspected by the public
during regular business hours
(8:30 a.m. to 5:00 p.m., Mon-
day through Friday) at the Of-
fice of the Clerk to the Board
of County Commissioners lo-
cated on the 2nd floor of
Building A of the County Ad-
ministrative Complex, 1801
27th Street, Vero Beach, Flori-
da.
Anyone who may wish to ap-
peal any decision which may
be made at this meeting will
need to ensure that a verba-
tim record of the proceedings
is made, which includes testi-
mony and evidence upon
which the appeal is based.
Anyone who needs a special
accommodation for this meet-
ing must contact the County's
Americans With Disabilities
Act (ADA) Coordinator at 772-
226-1223 at least 48 hours in
advance of the meeting.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMIS-
SIONERS
SUSAN ADAMS, CHAIRMAN
Pub: Mar. 15, 2020
TCN4100465
2 -2
NOTICE OF INTENT - PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Indian River
County, Florida, will conduct a Public Hearing to consider adoption of a proposed
ordinance entitled:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, AMENDING SECTIONS 201.64
(DEFINITIONS; CONSTRUCTION AND INTERPRETATION) AND 201.65
(PROHIBITED DISCHARGE STANDARDS) OF PART III (THE INDIAN
RIVER COUNTY INDUSTRIAL PRETREATMENT REGULATIONS
ORDINANCE) OF CHAPTER 201 (COUNTY WATER AND SEWER
SERVICES) OF THE CODE OF INDIAN RIVER COUNTY, FLORIDA
ESTABLISHING THE PROHIBITION OF THE DISCHARGE OF
HAZARDOUS WASTE PHARMACEUTICALS FROM HEALTHCARE
FACILITIES AND REVERSE DISTRIBUTORS; AND PROVIDING FOR
CODIFICATION, SEVERABILITY, REPEAL OF CONFLICTING
PROVISIONS, AND AN EFFECTIVE DATE.
The Public Hearing will be held on Tuesday, April 7, 2020 at 9:05 a.m., or as soon
thereafter as the matter may be heard, in the County Commission Chambers located
on the first floor of Building A of the County Administrative Complex, 1801 27th Street,
Vero Beach, Florida 32960, at which time interested parties may be heard with respect
to the proposed ordinance.
The proposed ordinance may be inspected by the public during regular business
hours (8:30 a.m. to 5:00 p.m., Monday through Friday) at the Office of the Clerk to the
Board of County Commissioners located on the 2nd floor of Building A of the County
Administrative Complex, 1801 27th Street, Vero Beach, Florida.
Anyone who may wish to appeal any decision which may be made at this meeting will
need to ensure that a verbatim record of the proceedings is made, which includes
testimony and evidence upon which the appeal is based.
Anyone who needs a special accommodation for this meeting must contact the
County's Americans With Disabilities Act (ADA) Coordinator at 772-226-1223 at least 48
hours in advance of the meeting.
INDIAN RIVER COUNTY BOARD OF COUNTY
COMMISSIONERS
SUSAN ADAMS, CHAIRMAN
Z5q"�
PUBLIC HEARING
(LEGISLATIVE)
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown
County Administrator
THROUGH: Phil Matson, AICP
Community Development Director
FROM: Roland M. DeBlois, AICP
Planning Director
DATE: March 25, 2020
SUBJECT: Consideration of Amendment to Land Development Regulations Changing the List of Uses in
Agricultural Zoning Districts to Prohibit Commercial or Residential Lawn Care Services (first
of two required public hearings)
It is requested that the Board of County Commissioners formally consider the following information at the
Board's regular meeting of April 7, 2020.
BACKGROUND
Over the past year, the Board of County Commissioners (BCC), the Agriculture Advisory Committee (AAC),
and the Planning and Zoning Commission (PZC) have held public meetings and have considered four
alternative proposals to amend County landdevelopment regulations (LDRs) to address accessory off-site
landscaping services businesses in agricultural zoning districts. The four alternative LDR amendment
proposals are summarized as follows:
• Staff "1st Alternative" LDR Amendment (presented to the BCC on 6/18/19): further define off-site
landscaping services and allow the use, subject to criteria (e.g., buffering, minimum parcel size,
setbacks); uses meeting the definition and criteria not subject to permit approval.
• Staff "2"d Alternative" LDR Amendment (recommended by the AAC and PZC): define the use and
establish criteria (similar to Staff"1st Alternative") but require administrative permit site plan approval
and PZC approval.
• Hendrix Proposed LDR. Amendment: make off-site landscaping services in agricultural zoning
districts a "special exception" use, subject to specific criteria and public hearings before the PZC and
BCC, with notice to surrounding property owners.
• ' Simmons/Campbell Proposed LDR Amendment: eliminate the allowance of off-site accessory
landscaping services in agricultural zoning districts (re: commercial use, not an agricultural use, more
appropriate in commercial districts).
At a public hearing on March 3, 2020, after public input and consideration of recommendations by the AAC
and PZC, the Board voted to direct staff to draft an ordinance that prohibits lawn care businesses in agricultural
240
zoning districts, while still allowing certain landscaping services protected under the Florida Right to Farm Act
(Florida Statutes Section 823.14). [See 3/3/2020 BCC minutes, Attachment 1 to this report.]
Staff has since drafted an ordinance reflecting the Board's direction and is now bringing it before the
Board for approval consideration (see proposed ordinance, Attachment 2 to this report).
Requirement of Two Advertised Public Hearings
The proposed ordinance, if adopted, will change the list of permitted, conditional, or prohibited uses within
agricultural zoning districts. In such cases where a proposed ordinance changes the list of uses within a zoning
category, Florida Statutes Section 125.66 requiresthat the Board hold two advertised public hearings, with at
least one hearing held after 5 p.m. on a weekday, unless the Board, by a majority plus one vote, elects to
conduct that hearing at another time of day.
This (April 7, 2020) hearing represents the first of the two required advertised public hearings. A second
hearing has been tentatively scheduled for the Board's regular morning meeting on Tuesday, April 21, 2020.
Conducting the second required hearing at the Board's regularly scheduled April 21, 2020 meeting requires the
Board's majority plus one vote approval; otherwise, the second hearing is tentatively scheduled for 5:01 p.m.
on Wednesday, April 22, 2020.
In light of the ongoing COVID-19 pandemic, staff recommends that the Board open the first public hearing,
take any public input and continue the public hearing until April 2 Pt. Staff recommends that the Board
authorize staff, when timely, to advertise a second public hearing on the matter to occur at the Board's regular
meeting on May 5, 2020, or otherwise at a time certain on a weekday after 5 p.m., at which time the Board may
consider final adoption of the ordinance.
ANALYSIS
Of the four alternative LDR amendments previously considered by the Board, the now -proposed ordinance
most closely reflects the Simmons/Campbell proposal, which calls for theelimination of off-site landscaping
services as a component of nurseries and greenhouses in agricultural zoning districts. A distinction between the
now -proposed ordinance and the Simmons/Campbell proposal, however, is that the proposed ordinance more
specifically prohibits commercial or residential lawn care services, while allowing landscaping services (not
including lawn care) ancillary to bona fide wholesale nurseries and greenhouses to continue as protected under
the Florida Right to Farm Act (F.S. Section 823.14; see Attachment 3).
The Hendrix proposal and staff's "l st Alternative" and "2nd Alternative" proposals, previously considered by
the Board, the AAC, and PZC, contain criteria (e.g., buffering, minimum parcel size, setbacks) that are not
included in the current proposed ordinance. Notwithstanding, a main concern expressed at previous meetings is
that lawn care, in particular, is not an agricultural activity, either as a principal use or as accessory to a bona
fide farm operation. The now -proposed ordinance eliminates lawn care, either as a principal use or as an
accessory use to agricultural operations in agricultural zoning districts. [Note: although not explicit in the
proposed amendment, lawn care authorized under a valid home occupation permit, incidental to a residence
and limited as such, would be not be prohibited under the proposal.]
Grandfathering of Existing Legally Conforming Landscaping Services Uses
As staff reported to the Board at the March 3, 2020 hearing, it is important to note that any LDR amendment
would affect landscaping businesses with lawn care components "going forward" and would not eliminate
existing off-site landscaping business in compliance with county regulations at the time of establishment. Such
241
businesses (or certain aspects of the businesses) would become "legal nonconformities" as regulated under
County LDR Chapter 904 (Nonconformities) and would be allowed to continue as "grandfathered" uses (but
with certain limitations on expansion or increase in the nonconformity, withpotential loss of grandfather status
if discontinued for more than one year, as set forth in LDR Chapter 904).
RECOMMENDATION
Staff recommends that the Board of County Commissioners:
1. Open the public hearing, receive public comments and continue the public hearing until April 21,
2020; and
2. Authorize staff, when timely, to advertise a second public hearing on the matter to occur at the Board's
regular meeting on May 5, 2020 (requires a majority plus one vote), or otherwise at a time certain on a
weekday after 5 p.m., at which time the Board may consider final adoption of the ordinance.
ATTACHMENTS
1. BCC 3/3/2020 Meeting Minutes.
2. Proposed Ordinance.
3. Florida Right to Farm Act (F.S. 823.14).
242
Board of County Commissioners
Meeting Minutes - Draft March 3, 2020
10.A.2. 20-1341
Consideration of Alternative Land Development Regulation (LDR) Amendment
Proposals to Define, Regulate and Establish Criteria for Off-site Accessory
Landscaping Services in Agricultural Zoning Districts
Recommended Action: Staff recommends that the Board of County Commissioners adopt staff's proposed
alternative (2nd Alternative") LDR amendment, requiring that off-site accessory
landscaping services in agricultural zoning districts be subject to certain criteria
specified in the amendment and be subject to PZC approval as an Administrative
Permit use, as recommended by the AAC and the PZC.
Attachments: Staff Report
Stolze/Caribbean Exemption Affidavit
Stolze/Caribbean Site Plan Sketch
BCC 3/5/2019 Meeting Minutes
Staff Report for BCC 6/18/2019 Meeting
BCC 6/18/2019 Meeting Minutes
Hendrix Proposed LDR Amendment (incl AO Letter)
Simmons/Campbell Proposed LDR Amendment
AAC Meeting Minutes (10/30/2019 and 12/11/2019)
PZC 1/23/2020 Meeting Minutes
Staff Proposed "2nd Alternative" LDR Amendment
Director of Planning Roland DeBlois utilized PowerPoint slides to present the
proposed Land Development Regulation (LDR) Amendments related to off-site
accessory landscaping services on agriculturally zoned (A-1) land. Background
was presented, beginning with the March 5, 2019 Commission meeting wherein
residents expressed concerns regarding Caribbean Lawn and Landscaping's
business model, which they felt violated existing zoning regulations. The Board
directed staff to reassess zoning requirements to better balance the needs of
agriculture and commercial business.
The issue returned at the June 18, 2019 BCC meeting, where staff presented a
proposed LDR amendment (1st Alternative) defining allowable accessory services
on A-1 zoned land; the Board directed the Agriculture Advisory Committee (AAC)
to review the proposal and return with recommendations. The presentation
continued pursuant to AAC discussions.
Director DeBlois then provided details of staff's refined LDR proposal (2nd
Alternative), which would allow off-site accessory landscaping businesses subject
to certain criteria and approval by the Planning and Zoning Commission under an
administrative permit review. Additionally, two publicly submitted LDR
amendment proposals had been filed and were being presented for the Board's
consideration: the Hendrix proposal suggested criteria for special exception use;
Indian River County Florida
24ge 1
Board of County Commissioners
Meeting Minutes - Draft March 3, 2020
the Simmons/Campbell proposal would eliminate off-site accessory landscaping
services in A-1 zones. It was noted any LDR amendment would apply to future
businesses, and existing ones would be grandfathered under LDR Chapter 904
regulations.
During discussion, Commissioner O'Bryan expressed concerns regarding staff's
2nd Alternative proposal and the attempt to quantify an accessory use business.
Chairman Adams was disinclined to pass regulations that were too limiting to the
mixed-use nature of A-1 zoned land. Additional discussion continued between
Commissioners and staff regarding the LDR proposals, balanced regulations, and
hypothetical scenarios.
The Chairman opened the Public Hearing.
The following people spoke before the Board:
Ken Hendrix, 6220 1st Street SW, discussed his LDR proposal, though he now
supported the Simmons/Campbell proposal. He provided historic information on
the area to support his comments.
John Terry, 37th Street, disagreed with the ruling that allowed this type of
commercial business in an agricultural area, and supported the Simmons/Campbell
amendment.
The Chairman called a recess at 10:48 a.m., and reconvened the meeting at 10:55
a.m., with all Board members present.
Spencer Simmons, 7350 37th Street, clarified his initial complaint to the Board.
He presented his LDR proposal's rationale for eliminating off-site lawn mowing
service businesses on agricultural land, and spoke against grandfathering existing
businesses.
Jodi Velde, 6300 1st Street SW, representing Tropical Property Management,
informed that landscape debris was recognized as an agricultural product by the
State of Florida.
Tim Campbell, 7330 37th Street, posited that commercial businesses were being
established on agricultural land in order to pay less tax, and displayed supporting
documents.
Marilyn C. Ingram, 6985 37th Street, voiced concern that a precedent had been set,
opening the door to future commercialization of the neighborhood.
Indian River County Florida 2 44ge 2
Board of County Commissioners
Meeting Minutes - Draft March 3, 2020
Amy Simmons, 7350 37th Street, expressed her opinion that the permitting process
was flawed.
There being no further speakers, the Chairman closed the Public Hearing.
Discussion resumed with Commissioners and staff providing input on the three
proposals to amend existing LDRs. County Attorney Dylan Reingold provided
guidance on the LDR amendment process, grandfathering existing businesses, and
freezing new businesses under the Pending Ordinance Doctrine.
A motion was made by Commissioner Solari, seconded by Vice Chairman Flescher,
to deny staffs 2nd Alternative Ordinance amendments presented to the Board.
Additionally, the Board requested that staff return with a new Ordinance which
included language eliminating off-site commercial landscaping businesses,
particularly entailing lawn maintenance, from operating on agriculturally zoned land,
while grandfathering existing businesses. The motion carried by the following vote:
Aye: 4 - Vice. Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and
Commissioner Solari
Nay: 1 - Chairman Adams
Indian River County Florida
24ge 3
ORDINANCE 2020 -
AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, CONCERNING AMENDMENTS
TO ITS LAND DEVELOPMENT REGULATIONS (LDRS); AMENDING SECTION 911.06(4),
AGRICULTURAL AND RURAL DISTRICT USES, OF CHAPTER 911, ZONING, BY
PROHIBITING COMMERCIAL OR RESIDENTIAL LAWN CARE SERVICES BUSINESSES
IN AGRICULTURAL DISTRICTS; AND BY PROVIDING FOR REPEAL OF CONFLICTING
PROVISIONS; CODIFICATION; SEVERABILITY; AND EFFECTIVE DATE.
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER
COUNTY, FLORIDA THAT THE INDIAN RIVER COUNTY LAND DEVELOPMENT
REGULATIONS (LDRS) CHAPTER 911, ZONING, BE AMENDED AS FOLLOWS:
SECTION #1:
Amend the "Agricultural Uses" portion of the use table from LDR Section 911.06(4), to read
as follows:
Bold Underline: Additions to Ordinance
Stfik-e-difettglii Deleted Text from Existing Ordinance
R:\LDRs\Accessory off-site landscaping in Ag\Revised Ord 2020- Off-site Landscape Sery in Ag for BCC 4-7-2020.doc
246
District
Uses
A-1
A-2
A-3
RFD
RS -1
Agricultural
General farming
P
P
P-
-
Dairy farming
A
A
A
-
-
Livestock and poultry raising
P
P
P
-
-
Stables (noncommercial)
P
P
P
A
A
Stable (commercial)
P
P
P
-
-
Sludge spreading
A
A
A
-
-
Tree farms
P
P
P-
-
Kennel and animal boarding places
Commercial
A
A
A
-
-
Noncommercial
P
P
P
P
A
Fruit and vegetable juice extractions and packing houses
A
A
A
-
-
Small animal specialty farms
A
A
A
-
-
Tenant dwelling
S
S
S
-
-
Residential migrant housing facility
S
S
S
Nursery and greenhouses
Noncommercial
P
P
P
A
A
Commercial wholesale nurseries and greenhouses, including
P
P
P
-
cultivation, wholesaling, ancillary retail and landscaping services
that are a part of farm operations as protected under Florida
Statutes Section 823.14; does not include or allow commercial or
residential lawn care services (cultivation, wholcsaling, and off sitc
Bold Underline: Additions to Ordinance
Stfik-e-difettglii Deleted Text from Existing Ordinance
R:\LDRs\Accessory off-site landscaping in Ag\Revised Ord 2020- Off-site Landscape Sery in Ag for BCC 4-7-2020.doc
246
ORDINANCE 2020 -
Agricultural businesses, excluding wholesaling and processing
S
S
Agricultural industries
S
S
S
Fish farms and water dependent plant and/or animal production
A
A
A
Agricultural research facilities
A
A
A
Aquaculture
A.
A
A
A
Fruit spreading (subject to subsection 917.06(15)) P P
Editor's note: all other portions of the LDR Section 911.06(4) use table to remain as is, unamended.
SECTION #2: SEVERABILITY
If any clause, section or provision of this Ordinance shall be declared by a court of competent
jurisdiction to be unconstitutional or invalid for any cause or reason, the same shall be eliminated
from this Ordinance and the remaining portion of this Ordinance shall be in full force and effect and
be as valid as if such invalid portion thereof had not been incorporated therein.
SECTION #3: REPEAL OF CONFLICTING ORDINANCES
The provisions of any other Indian River County ordinance that are inconsistent or in conflict with
the provisions of this Ordinance are repealed to the extent of such inconsistency or conflict.
SECTION #4: INCLUSION IN THE CODE OF LAWS AND ORDINANCES
The provisions of this Ordinance shall become and be made. a part of the : Code of Laws and
Ordinances of Indian River County, Florida. The sections of this Ordinance may be re -numbered or
re -lettered to accomplish such, and the word "ordinance" may be changed to "section", "article", or
any other appropriate word.
SECTION #5: EFFECTIVE DATE
This Ordinance shall take effect upon filing with the Department of State.
This ordinance was advertised in the Press -Journal on the day of , 2020, for a
public hearing to be held on the day of , 2020, and on the day of
, 2020 for a second public hearing to be held on the day of
2020, at which time it was moved for adoption by Commissioner , seconded by
Commissioner , and adopted by the following vote:
Chairman Susan Adams
Vice Chairman Joseph E. Flescher
Commissioner Bob Solari
Commissioner Tim Zorc
Commissioner Peter D. O'Bryan
Bold Underline: Additions to Ordinance
Slrike-tlhrough: Deleted Text from Existing Ordinance
R:\LDRs\Accessory off-site landscaping in Ag\Revised Ord 2020-_ Off-site Landscape Sery in Ag for BCC 4-7-2020.doc
247
ORDINANCE 2020 -
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
The Chairman there upon declared the ordinance duly passed and adopted this day of
, 2020.
BY:
Susan Adams, Chairman
ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller
BY:
Deputy 'Clerk
This ordinance was filed with the Department of State on the following date:
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
Dylan Reingold, County Attorney
APPROVED AS TO PLANNING MATTERS
Phil Matson, AICP; Community Development Director
Bold Underline: Additions to Ordinance
Strome -through Deleted Text from Existing Ordinance
R:\LDRs\Accessory off-site landscaping in Ag\Revised Ord 2020-_ Off-site Landscape Sery in Ag for BCC 4-7-2020.doc
248
Online
Sunshine
Select Year:
The 2019 Florida Statutes
2019 •
Go
Title XLV Chapter 823
CRIMES PUBLIC NUISANCES
823.14 Florida Right to Farm Act.—
(1) SHORT TITLE.—This section shall be known and may be cited as the "Florida Right to Farm Act."
(2) LEGISLATIVE FINDINGS AND PURPOSE.—The Legislature finds that agricultural production is a major contributor to the economy
of the state; that agricultural lands constitute unique and irreplaceable resources of statewide importance; that the continuation of
agricultural activities preserves the landscape and environmental resources of the state, contributes to the increase of tourism, and
furthers the economic self-sufficiency of the people of the state; and that the encouragement, development, improvement, and
preservation of agriculture will result in a general benefit to the health and welfare of the people of the state. The Legislature further
finds that agricultural activities conducted on farm land in urbanizing areas are potentially subject to lawsuits based on the theory of
nuisance and that these suits encourage and even force the premature removal of the farm land from agricultural use. It is the purpose
of this act to protect reasonable agricultural activities conducted on farm land from nuisance suits.
(3) DEFINITIONS.—As used in this section:
(a) "Farm" means the land, buildings, support facilities, machinery, and other appurtenances used in the production of farm or
aquaculture products.
(b) "Farm operation" means all conditions or activities by the owner, lessee, agent, independent contractor, and supplier which
occur on a farm in connection with the production of farm, honeybee, or apiculture products and includes, but is not limited to, the
marketing of produce at roadside stands or farm markets; the operation of machinery and irrigation pumps; the generation of noise,
odors, dust, and fumes; ground or aerial seeding and spraying; the placement and operation of an apiary; the application of chemical
fertilizers, conditioners, insecticides, pesticides, and herbicides; and the employment and use of labor.
(c) "Farm product" means any plant, as defined in s. 581.011, or animal or insect useful to humans and includes, but is not limited
to, any product derived therefrom.
(d) "Established date of operation" means the date the farm operation commenced. If the farm operation is subsequently expanded
within the original boundaries of the farm land, the established date of operation of the expansion shall also be considered as the date
the original farm operation commenced. If the land boundaries of the farm are subsequentlyexpanded, the established date of
operation for each expansion is deemed to be a separate and independent established date of operation. The expanded operation shall
not divest the farm operation of a previous established date of operation.
(4) FARM OPERATION NOT TO BE OR BECOME A NUISANCE.—
(a) No farm operation which has been in operation for 1 year or more since its established date of operation and which was not a
nuisance at the time of its established date of operation shall be a public or private nuisance if the farm operation conforms to
generally accepted agricultural and management practices, except that the following conditions shall constitute evidence of a
nuisance:
1. The presence of untreated or improperly treated human waste, garbage, offal, dead animals, dangerous waste materials, or
gases which are harmful to human or animal life.
2. The presence of improperly built or improperly maintained septic tanks, water closets, or privies.
3. The keeping of diseased animals which are dangerous to human health, unless such animals are kept in accordance with a current
state or federal disease control program.
4. The presence of unsanitary places where animals are slaughtered, which may give rise to diseases which are harmful to human or
animal life.
(b) No farm operation shall become a public or private nuisance as a result of a change in ownership, a change in the type of farm
product being produced, a change in conditions in or around the locality of the farm, or a change brought about to comply with Best
Management Practices adopted by local, state, or federal agencies if such farm has been in operation for 1 year or more since its
established date of operation and if it was not a nuisance at the time of its established date of operation.
(5) WHEN EXPANSION OF OPERATION NOT PERMITTED.—This act shall not be construed to permit an existing farm operation to
change to a more excessive farm operation with regard to noise, odor, dust, or fumes where the existing farm operation is adjacent to
an established homestead or business on March 15, 1982.
(6) LIMITATION ON DUPLICATION OF GOVERNMENT REGULATION.—It'is the intent of the Legislature to eliminate duplication of
regulatory authority over farm operations as expressed in this subsection. Except as otherwise provided for in this section and
487.051(2), and notwithstanding any other provision of law, a local government may not adopt any ordinance, regulation, rule'arpolicy
View Entire Chapter
to prohibit, restrict, regulate, or otherwise limit an activity of a bona fide farm operation on land classified as agricultural land
pursuant to s. 193.461, where such activity is regulated through implemented best management practices or interim measures
developed by the Department of Environmental Protection, the Department of Agriculture and Consumer Services, or water
management districts and adopted under chapter 120 as part of a statewide or regional program. When an activity of a farm operation.
takes place within a wellfield protection area as defined in any wellfield protection ordinance adopted by a local government, and the
adopted best management practice or interim measure does not specifically address wellfield protection, a local government may
regulate that activity pursuant to such ordinance. This subsection does not limit the powers and duties provided for in s. 373.4592 or
limit the powers and duties of any local government to address an emergency as provided for in chapter 252.
History. -s. 1, ch. 79z61; ss. 1, 2, ch. 82-24; s. 9, ch. 87-367; s. 75, ch. 93-206; s. 1279, ch. 97-102; s. 25, ch. 99-391; s. 39, ch: 2000-308; s. 13, ch. 2012-83.
Copyright O 1995-2020 The Florida Legislature • Privacy Statement • Contact Us
250
04/07/2020 10.A.4.
CONSIDERATION OF AMENDMENT TO
LISTOF USES IN AGRICULTURAL ZONIN
DISTRICTS TO PROHIBIT COMMERCIAL
R RESIDENTIAL LAWN CARE SERVICES
BOARD OF COUNTY
APRIL 7, 2020
COMMISSIONERS
Background
► OVER THE PAST YEAR, THE BOARD OF COUNTY COMMISSIONERS
(BCC), THE AGRICULTURE ADVISORY COMMITTEE (AAC), AND THE
PLANNING AND ZONING COMMISSION (PZC) HAVE HELD PUBLIC
MEETINGS AND HAVE CONSIDERED FOUR ALTERNATIVE PROPOSALS TO
AMEND COUNTY LDRS TO ADDRESS -ACCESSORY OFF-SITE
ANDSCAPING SERVICES BUSINESSES IN AGRICULTURAL ZONING
DISTRICTS.
256- 1
04/07/2020 10.A.4.
SUMMARY OF FOUR ALTERNATIVE PROPOSALS
► STAFF "1ST ALTERNATIVE" LDR AMENDMENT (PRESENTED TO BCC ON 6/18/2019): FURTHER
DEFINE OFF-SITE LANDSCAPING SERVICES AND ALLOW THE USE, SUBJECT TO CRITERIA (E.G.,
BUFFERING, MINIMUM PARCEL SIZE, SETBACKS); USES MEETING DEFINITION AND. CRITERIA NOT
SUBJECT TO PERMIT APPROVAL
:;STAFF " 2ND ALTERNATIVE" LDR AMENDMENT (RECOMMENDED BY THE AAC & PZC) :DEFINE:USE<
AND ESTABLISH CRITERIA (SIMILAR TO "STAFF 1 ST ALTERNATIVE") BUT REQUIRE ADMINISTRATIVE
.....
PERMITSITE PLAN REVIEW AND PZC APPROVAL
................................ ..
................................ .
...........................
..........................
HENDRIX PROPOSED LD.R AMENDMENT: MAKE OFF-SITE LANDSCAPING SERVICES IN AGRICULTURAL
DISTRICTS A "SPECIAL EXCEPTION" USE, SUBJECT TO SPECIFIC CRITERIA AND PUBLIC HEARINGS
BEFORE THE PZC AND BCC, WITH NOTICE TO SURROUNDING PROPERTY OWNERS
► SIMMONs/CAMPBELL PROPOSED LDR AMENDMENT: ELIMINATE THE ALLOWANCE OF OFF-SITE
ACCESSORY LANDSCAPING SERVICES IN AGRICULTURAL ZONING DISTRICTS (RE; A COMMERCIAL
USE, NOT AN AGRICULTURAL USE, MORE APPROPRIATE IN COMMERCIAL DISTRICTS)
March 3, 2020 BCC Hearing
► AFTER CONSIDERING THE ALTERNATIVES, THE BOARD VOTED TO DIRECT
STAFF TO DRAFT A (NEW) PROPOSED ORDINANCE THAT PROHIBITS
LAWN MAINTENANCE BUSINESSES IN AGRICULTURAL ZONING DISTRICTS,
WHILE STILL ALLOWING CERTAIN LANDSCAPING SERVICES ANCILLARY
TO BONA FIDE NURSERIES AND TREE FARMS THAT ARE PROTECTED
UNDER THE FLORIDA RIGHT TO FARM ACT (F.S. SECTION 823.14)
New Proposed Ordinance Amendment`"
04/07/2020 10.A.4.
Commercial wholesale nurseries and
greenhouses, including cultivation, wholesaling,
ancillary retail and landscaping services that are a
part of farm operations as protected under Florida
Statutes Section 823.14; does not include or allow
commercial or residential (lawn care services
GRANDFATHERING OF EXISTING LEGAL LANDSCAPING SERVICES
► ANY LDR AMENDMENT WOULD APPLY TO FUTURE ESTABLISHMENT OF USES;
EXISTING LANDSCAPING SERVICES USES LEGALLY ESTABLISHED WOULD.?BE,
GRANDFATHERED (REGULATED UNDER LDR CHAPTER 904)
04/07/2020 10.A.4.
REQUIREMENT OF Two ADVERTISED PUBLIC HEARINGS
► The proposed ordinance, if adopted, will change the list of
permitted, conditional, or prohibited uses within agricultural zoning
districts.
► In such cases, F.S.PSection 125.66 requires that the Board hold two
advertised public hearings, with at least one hearing held after 5
p.m. on a weekday, unless the Board, by a majority plus one vote,
elects to conduct that hearing at another time of day.
RECOMMENDATION
► Staff recommends that the Board of County Commissioners:
► 1. Open the public hearing, receive public comments
continue the public hearing until April 21, 2020; and
and
Authorize staff, when timely, to advertise a second public
hearing on the matter to occur at the Board's regular meeting
on May 5, 2020 (requires a majority plus one vote), or otherwise
at a time certain on a weekday after 5 p.m., at which time the
Board may consider final adoption of the ordinance.
-4
Indian River County Planning
Attn: Kathy Charest
1801 27th St
Vero Beach, FL 32960
STATE OF WISCONSIN
COUNTY OF BROWN
Before the undersigned authority personally appeared, said
legal clerk, who on oath says that he/she is a legal clerk, of
the Indian River Press Journal, a daily newspaper
published at Vero Beach in Indian River County, Florida:
that the attached copy of advertisement was published in
the Indian River Press Journal in the following issues
below. Affiant further says that the said Indian River Press
Journal is a newspaper published in Vero Beach in said
Indian River County, Florida, and that said newspaper has
heretofore been continuously published in said Indian River
County, Florida, daily and distributed in Indian River
County, Florida, for a period of one year next preceding the
first publication of the attached copy of advertisement ; and
affiant further says that she has neither paid or promised
any person, firm or corporation any discount , rebate,
commission or refund for the purpose of securing this
advertisement for publication in the said newspaper. The
Indian River Press Journal has been entered as Periodical
Matter at the Post Offices in Vero Beach, Indian River
County, Florida and has been for a period of one year next
preceding the first publication of the attached copy of
advertisement.
Match 22, 2020
Subscribed and sworn to before on January 31. 2020:
�a...YV1. UV.).
Notary, State of WI, County of Brown
TAF A MONDLOCI-1
Notary Public
State of Wisconsin
My commission expires: August 6, 2021
Publication Cost: 3315.00
Ad No: GC10392818
Customer No: 463755
PO#: AGRICULTURAL ZONING D
-1E USA TODAY NL f WOOK
Indian River Press Journal
1801 U.S. 1, Vero Beach, FL32960
AFFIDAVIT OF PUBLICATION
4
22A 1 SUNDAY, MARCH 22, 2020 1 TREASURE COAST NEWSPAPERS Ic
Scientists rally to confront shortages
Alessandro Marazzi
Sassoon
Florida man
USA TODAY NETWORK -
FLORIDA
A global and national
shortage of critical sup-
plies needed to carry out
COVID-19 testing threat-
ens to hamstring the Unit-
ed State's beleaguered
pandemic response. •
Researchers across the
country are sending nut
waves of emails with ur-
gent calls for reagents, the
basic chemical com-
pounds needed to test for
the SARS-CoV-2 virus by
isolating and identifying
Us genetic identity. They
also need masks and
swabs.
Officials from Florida to
Oklahoma and California
have started to sound the
alar.
Florida Gov. Ron De -
Santis on Wednesday al-
luded to a lack of supplies
in Florida labs.
"We're making sure the
labs have enough reagents
to be able to do the tests,"
he said
In Oklahomathe state's
health department further
constricted their state's
testing guidelines on
Wednesday due to the
shortage of necessary re-
agents, which was linked
by authorities there to an
international lack of sup-
ply.
In response, scientists
across the country are do-
ing what they 500 to ad-
dress the shortfall.
The situation is most
visible in California,
where labs across the San
Francisco Bay Area are
pooling together re-
sources to provide to
Stanford University where
tests for the virus in the
region are processed.
"Today we are running
very low on reagents
needed to continue CO-
VID testing, if you have or
know anyone who might
have any of the following
can you please put them in
contact with me ASAP?
Feel free to distribute as
widely as possible," wrote
Brooke Howitt an assis-
tant professor of Patholo-
gy at Stanford Univer-
sity's Medical Center in an
email that included a list
of required products. "1
can help coordinate pick-
up if needed"
Former FDA Director
Scott Gotlieh, now a fellow
with the conservative
Ihiuk tank American En-
terprise Institute (AEI)
noted in a tweet on Mon-
day that "as high through-
put systems come online
this week, testing capacity
will substantially increase
nationwide. Any limita-
tions will be the testing
supply chain (reagents,
swabs, sites, etc) - not
platforms for conducting
testing."
The supply chain, it
seems, is already stressed.
AEI's most recent esti-
mate attic country'stest-
ing capacity, published on
Mar. 16 is of about 36,000
tests per day.
On Wednesday Presi-
dent Donald Trump noted
some difficulty in increas-
ing testing capacity.
"(IIs) very, very hard to
ramp up. Now we're get-
ting highly sophisticated
tests, and Ws going very
well. But nobody has ever
heard of testing in the
kind of quantities that
you're talking about;" he
said.
But so far the most re-
cent tally by the COVID
Tracking project on
Thursday is that the Unit-
ed States has completed
just over 82,000 tests.
Text from an email ob-
tained by FLORIDA TO-
DAY that was sent out to
scientists in Florida from
the National Institute of
Health sought not just
supplies but qualified per
sonnet and certified lab-
oratory spaces in which to
conduct testing.
A national shortage
In addition to the re-
agens needed for testing,
Gov. DeSantis also noted
that the two biggest sup-
ply issues are likely the
swabs required, noting a
delay in procuring half a
million swabs since last
week and that an appeal
was made to the White
House for aid, as well as
disposable personal pro-
tective equipment.
"I think that's gonna be
nationwide, if you look at
the past 2-3 weeks this is
probably the biggest rush
to get medical supplies in
the history of the United
States," he said.
In an emailed state-
ment on Wednesday
night, Florida's COVID-19
Joint Information Center,
said the 2,500 kits deliv-
ered by 1DT "include the
necessary components
such reagents." These kits
allow for up to 625,000 in-
dividuals. However they
do not include the materi-
als necessary for sample
collection such as swabs.
As such, "Governor De -
Santis directed (Florida
Division of Emergency
Management) Director
Moskowitz to order
500,000 collection kits
through direct federal as-
sistance. Collection kits
include all necessary ma-
terials for sample collec-
tion, including swabs"
In Minnesota, the De-
partment of Health on
Tuesday issued an adviso-
ry declaring a shortage.
"There is a national
shortage of test reagents
and supplies. The Minne-
sota Department of
Alice Chow, a public
health scientist with the
Arizona Department of
Health Services,
prepares patient
samples to test for
COVID-19, the disease
caused by the new
coronavirus. DAVID
WALLACE/THE REPUBLIC
Health has a very limited
supply of testing materi-
als. Four major commer-
cial laboratories offering
testing may also be out of
reagents," it wrote.
An email sent to the
University of Florida's re-
search community,
shared with FLORIDATO-
DAY, asked labs to inven-
tory their supplies, antici-
pating a need to provide
them to clinical colleagues
providing care to CO-
VID-19 patients.
"There is now a need
for our clinical colleagues
to obtain personal protec-
tive
rotective equipment to con-
tinue to provide excellent
care to individuals affect-
ed by COVID-19," it reads,
before Itemizing required
equipment from nitrile
gloves to booties and N95
masks.
"We need to do what
we can," it concludes.
QIAGEN, one of the
main suppliers of reagents
for labs in the US and
around the world has, like
other companies in the in-
dustry is contending with
"exploding" demand.
Their products, for in -
BOARD OF COUNTY
COMMISSIONERS
NOTICE OF LAND
DEVELOPMENT REGULATION
CHANGE TO THE LIST OF USES
IN AGRICULTURAL ZONING
DISTRICTS
The Board of County Commissioners of Indian River
County, Florida proposes to adopt the following
ordinance:
AN ORDINANCE OF INDIAN RIVER COUNTY.
FLORIDA, CONCERNING AMENDMENTS TO ITS LAND
DEVELOPMENT REGULATIONS (LDRS); AMENDING
SECTION 911.06(4), AGRICULTURAL AND RURAL
DISTRICT USES, OF CHAPTER 911, ZONING, BY
PROHIBITING COMMERCIAL OR RESIDENTIAL LAWN
CARE SERVICES BUSINESSES IN AGRICULTURAL
DISTRICTS; AND BY PROVIDING FOR REPEAL
OF CONFLICTING PROVISIONS; CODIFICATION;
SEVERABILITY; AND EFFECTIVE DATE.
A public hearing on the ordinance will be held on
Tuesday, April 7, 2020 at 9:00 A.M. at the County
Commiuion Chambers of the County Administration
Building located at 1801 27th Street, Vero Beach, Florida.
At the public hearing, parties in interest and citizens
shall have an opportunity to be heard concerning the
proposed ordinance, which, it adopted, would revise
the list of allowed uses In agricultural zoning districts In
unincorporated Indian River County to specify that the
allowed uses of commercial nurseries and greenhouses
do not include or allow commercial or residential lawn
care services businesses.
A draft of the proposed ordinance is available at the
Planning Division office located in the Community
Development Department on the first floor of the County
Administration Complex Building "A", Anyone who may
wish to appeal any decision, which may be made at this
meeting, will need to ensure that a verbatim record of
the proceedings is made, which includes testimony and
evidence upon which the appeal is based.
Please direct planning -related questions to the Planning
Director at 226-1237.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION
FOR THIS MEETING MUST CONTACT THE COUNTY'S
AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 226-1223 (TDD #772-770-5215) AT
LEAST 48 HOURS IN ADVANCE OF THE MEETING.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
BY -s- Susan Adams, Chairman
To be advertised March 22, 2020
stance, are a key part of
the supply chain for IDT —
the supplier of Florida's
test kits.
"Yes: the demand is
challenging our capacity
to supply certain RNA ex-
traction kits used for
SARS-COV-2 related
LDTs," Dr. Thomas Theur-
inger, QIAGEN's spokes-
man, said in an email.
"To give you an idea of
the scope: As of mid-
March 2020, we already
shipped twice as many
RNA E71 DSP Virus Kits
(which are mentioned in
the protocols) to the Unit-
ed States as we did in the
entire year 2019."
Presently he said the
company is working with
the FDA and CDC to pro-
vide more products and
expand the list of supplies
that can provide for the
US.
"So we are now able
now to offer regulated and
unregulated kits, and also
other companies can sup-
ply. We wish the list would
be expanded to others in
the industry, but this is up
to regulatory agencies," he
said.
Theuringer said that so
far there have not been
disruptions to the supply
chain but this has re-
quired taking on new staff
and romping up manufac-
turing at their sites in Hil-
den, Germany, Barcelo-
na,Spain and German-
town, Maryland.
But the impact on sci-
entific research across
many disciplines includ-
ing cancer research is sure
be significant as such Qia-
gen products are as basic
to a research lab as salt is
to a kitchen.
"These are common
components that are used
in labs every day," said
Laurel Coons a North Car-
olina -based researcher
and science media per-
sonality who got her doc-
torate from Duke Univer-
sity in conjunciton with
the National Institute of
Health.
The disruption to re-
search is sure to last as
long as the shortage with
impacts being felt for
months if not years down
the line, and as staff are
told to stay home main-
taining mice colonies is
also a challenge.
"fve never seen a
shortage of these things,"
Coons said. "It will be
frustrating for scientists."
Answering the call
But across the scientif-
ic community, the call for
help is being answered.
"Everyone is pitching
in, and realizes this is a big
need and so if they need
gloves from us, if they
need masks from us, you
know, we're gonna help
the clinic as much as we
can," said Kathryn Esser,
Professor of Physiology in
the College of Medicine at
the University of Florida
who said research had all
but halted at her lab and
staff was only coming into
do the bare minimum
such as keeping animals
alive.
On Twitter, Stanford
scientist Joy Wu, who first
appealed to the communi-
ty on Mar. 16, on Wednes-
day wrote in a follow up
post: "The response to this
and many other tweets re-
questing reagent dona-
tions has been tremen-
dous. Bravo and thank
you!!
In addition to a call for
reagents, UF's Esser said
that scientists are work-
ing to consolidate re-
sources across the board.
"1 think we all feel like
this is coming, and, you
know, we've just got to do
it, we've got to do what we
can do to help the commu-
nity and 1 think there is a
shared sense of that," she
said, adding "We will do
whatever we can to help."
And it's more than lust
pooling physical re-
sources, scientists and cli-
nicians on the front lines
of the pandemic have to
contend with newfound
challenges such as child-
care now that their chil-
dren aren't at school, and
the small but all-impor-
tant necessities of daily
life.
"It's putting stresses on
everybody," Esser said,
noting that in addition to
calls for materials "the
other emails I've seen go
out relate to supporting
each other with childcare."
Scientists are even
helping each other by
pooling trips to the groce-
ry store, she said, and with
all other research activ-
ities grinding to a halt,
senior researchers like
Esser are doing what they
can to keep up morale
among doctoral and post-
doctoral candidates.
"We'll be okay, we tell
them."
"1'm seeing a lot of
community interaction
here which is 1 hope, I as-
sume, going on around the
country," she said.
"We just have to help
each other get through
this," she said.
Alessandro Marazzi
Sassoon is a watchdog re-
porter for FLORIDA TO-
DAY. Contact him at 321-
355-8144, or asas-
soon@floridatoday.com.
Twitter: @alernzs.
WAGNER Siegfried Idyll
JOAO LUIZ Concerto for Harp
Bridget Kibbey, harp
BEETHOVEN Symphony No. 7
April 7, 2020 at 7:30pm
Community Church of Vero Beach
Tickets starting at $30
772-460-0851
AtlanticClass ica IO rchestra.co m
BOARD OF COUNTY
COMMISSIONERS
NOTICE OF LAND
DEVELOPMENT REGULATION
CHANGE TO THE LIST OF USES
IN AGRICULTURAL ZONING
DISTRICTS
The Board of County Commissioners of Indian River
County, Florida proposes to adopt the following
ordinance:
AN ORDINANCE OF INDIAN RIVER COUNTY,
FLORIDA, CONCERNING AMENDMENTS TO ITS LAND
DEVELOPMENT REGULATIONS (LDRS); AMENDING
SECTION 911.06(4), AGRICULTURAL AND RURAL
DISTRICT USES, OF CHAPTER 911, ZONING, BY
PROHIBITING COMMERCIAL OR RESIDENTIAL LAWN
CARE SERVICES BUSINESSES IN AGRICULTURAL
DISTRICTS; AND BY PROVIDING FOR REPEAL
OF CONFLICTING PROVISIONS; CODIFICATION;
SEVERABILITY; AND EFFECTIVE DATE.
A public hearing on the ordinance will be held on
Tuesday, April 7, 2020 at 9:00 A.M. at the County
Commission Chambers of the County Administration
Building located at 1801 27th Street, Vero Beach, Florida.
At the public hearing, parties in interest and citizens
shall have an opportunity to be heard concerning the
proposed ordinance, which, if adopted, would revise
the list of allowed uses in agricultural zoning districts in
unincorporated Indian River County to specify that the
allowed uses of commercial nurseries and greenhouses
do not include or allow commercial or residential lawn
care services businesses.
A draft of the proposed ordinance is available at the
Planning Division office located in the Community
Development Department on the first floor of the County
Administration Complex Building "A". Anyone who may
wish to appeal any decision, which may be made at this
meeting, will need to ensure that a verbatim record of
the proceedings is made, which includes testimony and
evidence upon which the appeal is based.
Please direct planning -related questions to the Planning
Director at 226-1237.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION
FOR THIS MEETING MUST CONTACT THE COUNTY'S
AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 226-1223 (TDD #772-770-5215) AT
LEAST 48 HOURS IN ADVANCE OF THE MEETING.
INDIAN RIVER. COUNTY
BOARD OF COUNTY COMMISSIONERS
BY -s- Susan Adams, Chairman
To be advertised March 22, 2020
TR-GCI0192118-01
251 -33
/o61
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION
REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION
Any organization or individual wishing to address the Board of County Commission shall complete this
form and submit it to the Indian River County Administrator's Office.
PUBLIC DISCUSSION INFORMATION
Indian River County Code Section 102.04(10)(b): as a general rule, public discussion
items should be limited to matters on which the commission may take action
Indian River County Code Section 102.07(2): limit remarks to three minutes unless
additional time is granted by the commission
NAME OF INDIVIDUAL OR
ORGANIZATION:
ADDRESS: PO Box 6430393, Vero Beach 32963
Dr. Miles Conway, President
South Beach Property. Owners Association, Inc
PHONE: 772-231-2810
SUBJECT MATTER FOR DISCUSSION COVID-19 — Public and Permanent Resident Safety and Financial
Protocols Related to Public Lodging Establishments
IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED?
IS THIS AN APPEAL OF A DECISION
xx
YES
YES
xx
NO
NO
WHAT RESOLUTION ARE YOU Resolution or action BCC sees fit in light of being put on notice of
REQUESTING OF THE COMMISSION? public and permanent resident threats and exposure
ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED?
WHAT FUNDS OR ACTIVITIES ARE
REQUIRED TO MEET THIS
REQUEST?
Transmitted to Administrator Via:
Interactive Web Form
XX E -Mail
Hand Delivered
Phone
None - Administrative Action
YES
xx
NO
COUNTY ADMINISTRATOR: Jason E. Brown
MEETING DATE: 4-7-2020
251
Ilk
MEMORANDUM
TO: Members of the Board of County Commissioners
FROM: Jason E. Brown, County Administrator
DATE: April 1, 2020
SUBJECT: Coronavirus Update
I wish to provide an update on the status of the Coronavirus.
252
04/07/2020 11.A. (Jason)
COVID-19 Update
April 7, 2020
The United
States of
America
Taking On
COVID-19
Threat
"Our country is in the midst of a great national trial, unlike any
we have ever faced before....We're at war with a deadly virus.
Success in this fight will require the full absolute measure of our
collective strength, love, and devotion. It's very important. Each
of us has the power through our own choices and actions to
save American lives and rescue the most vulnerable among us.
That's why we really have to do what we all know is right. Every
citizen is being called upon to make sacrifices. Every business
is being asked to fulfill its patriotic duty. Every community is
making fundamental changes to how we live, work and interact
each and every day, and I wouldn't be surprised to see this going
on long into the future when this virus is gone and defeated."
President Donald Trump
- March 31, 2020
04/07/2020 11.A. (Jason)
Safer at Home
Order
On April 1, 2020, Governor DeSantis issued
Executive Order 20-91, which is a "Safer at
Home" Order effective through April 3oth
r --
Why Social
Distancing and
Safer at Home
Orders?
• The White House on March 31St provided projections
showing estimated U.S. deaths of between 100,000
and 240,000 based on strict social distancing
measures.
• This compares to a prediction of 1-2.2 million deaths if
no action is taken
• This means that social distancing measures could save
over 1 million lives
Note: these models are projections, and are only as good
as their underlying assumptions. A novel virus is quite
difficult to predict, but they are essential for planning our
efforts.
256"�
2
04/07/2020 11.A. (Jason)
the s ze of the storm. Hazardous conditions can occur outside of the cone.
Why Social
Distancing and
Safer at Home
Orders?
Help reduce the burden
on and reduce risk to:
• Healthcare workers
• Fire Rescue
• Law Enforcement
256-1
3
04/07/2020 11.A. (Jason)
Why Social
Distancing and
Safer at Home
Orders?
NUMBER OF CASES
M.m4fr CDC
OUTBREAK
WITH NO
INTERVENTION
Flatten the Curve
U.S. HEALTHCARE THRESHOLD
OUTBREAK
WITH
INTERVENTION
DURATION OF TIME SINCE FIRST CASES
The United
States has
faced
overwhelming
challenges
before — and
we have
prevailed!
"This is going to be our Pearl Harbor moment, our 9/11
moment, only it's not going to be localized, it's going to be
happening all over the country and I want America to
understand that"
"I wantAmericans to understand that as hard as this week is
going to be, there is a light at the end of the tunnel."
Vice Admiral Jerome Adams
U.S. Surgeon General
- April 5, 2020
2 Sd -5
4
04/07/2020 11.A. (Jason)
The United
States has
faced
overwhelming
challenges
before — and
we have
prevailed!
' "President Eranklin;.Delano Roosevelt
These efforts required great
sacrifice and a collective effort
of the American people, but our
ingenuity, dedication, and
unequaled work ethic allowed
Us to succeed and defeat
formidable enemies.
��..�� PP T R •A OM 17 T Ai
ATCA��yf F'� 9AT OM
r I6 la
EUROPE WAR COMES TO END
.. _ �;.. • vie.,:.
�. i:G_4 �Soyo�7w
251) dq
5
04/07/2020 11.A. (Jason)
The United
States has
faced
overwhelming
challenges
before — and
we have
prevailed!
The United States has done this repeatedly throughout
our history, whether the foes were warring nations,
terrorists, or diseases
NEVER FORGET.
09.11.2001
AA You Need to Know About Measles
Why Social
Distancing and
Safer at Home
Orders?
NUMBER OF CASES
Development and
manufacture of
treatment �.
OUTBREAK
WITH NO
INTERVENTION
Flatten t
OUTBREAK
WITH
INTERVENTION
Development and
zproduction of
vaccine
Curve
U.S. HEALT ICARE THRESHOLD
Ae4proeno%CDC
DURATION OF TIME SINCE FIRST CASES
04/07/2020 11.A. (Jason)
Why Social
Distancing and
Safer at Home
Orders?
So, we are social distancing and staying at home to allow
our healthcare providers, pharmaceutical companies and
medical researchers the time to study, develop, create,
and test treatments, and vaccines in order to defeat this
new enemy facing our great nation.
I believe we need to do this in a manner that will limit the
damage to our economy, and physical and mental health
of the public but, we need to provide these innovators
time for our uniquely American ingenuity to solve this
problem and vanquish this invisible enemy.
Indian River
County Actions
and Updates
The County declared a Local State of Emergency on March 17,
2020.
• Even prior to that time, County staff had been coordinating with
the Health Dept. (Lead Agency on this event), healthcare
providers, State DEM, cities, etc.
• EOC Virtual Level 2 Activation
• Daily calls with DEM, ESF's, cities
• Weekly EOC Press Conference on Friday at 3:0o pm
Press Conference schedule for today at 2:00 with Cleveland Clinic,
Sheriff, Health Dept. n� �/
• cRgfiitEgIN to tIs n "w�wJO' 150.'1d1�,i004 .'I I"
• Facebook, Twit r Netdoo (IRC INA r enc Mana a ent)
Frhsic ent i-rankiin oeIa 10 Rooseve' t
• EIC activated 8:0o am - 5:oo pm 7 days a week 772-226-400o
• Sign up for web alerts at www.alertindianriver.com or text
IRCCOVIDig to 888777
2/6 — I I
7
04/07/2020 11.A. (Jason)
Indian River
County Actions
and Updates
• County has closed our operations for "face to face"
transactions.
• We remain "open for business" through online,
telephonic, drive-thru and teleconference capabilities.
• Building permits
• development review
• utility bill paying, etc.
• While many facilities with "face to face" transactions
have closed to public
Deennpet pools,9
ce41 a "date which will live in infamy"
• Libraries
• We have proFei dlIdtidittedo
I '61
pssgelitn m i ng
• eBooks and Audiobooks, such as; Hoopla, Big Library Read,
Kindle
• Social Distancing Spring Break Camp, daily challenges, etc.
Indian River
County Actions
and Updates
• County has closed facilities that pose higher
transmission risks
• Playgrounds effective 4/6 at 8:ooam
• Beach access points •
• Coordinating efforts with cities to maintain uniformity
where possible
• While leaving facilities open to allow for recreation/
ex fhber 7, 1943. a "date which will live in infamy"
• Parks and Conservation Ar ps
• Boat Rams Franklin Delano Roosevelt
/2"5b-(2,
8
04/07/2020 11.A. (Jason)
Indian River
County Actions
and Updates
• Fire Rescue -"Social Distancing" vs. patient
care
• Personal Protective Equipment
• 93.1. Calls -prescreening for COVID-ig
symptons, exposure
• Tfalcceliceii9nAtestou a itdctte mekichwilkibaskorinfamy"
• Additional F'resitclentfranm
gTanoRooseveIt
Indian River
County Actions
and Updates
• 874 FT Employees
• -. 30o Fire Rescue
• -3ooTeamsters
• -300 Non-union employees
• Teleworking where possible - -17o authorized
forVPN access
• Staggered shifts where operationally feasible
December 7, 1910. a "date which will live in infamy"
• Reduced crew sizes (employees per vehicle)
• Additional g tilgrer11454-RIAsR VIuch
surfaces
04/07/2020 11.A. (Jason)
Planning for
Future —
Economic
Recovery
• FY 2020/21 Budget Packets to Depts. 4/6
• Monitor revenues going forward — lag time
• Limit current (non COVID-1g) expenses
• Travel limits
• Fuel savings freeze
• Message to minimize burden to taxpayers
• Explore early retirement of Land Bonds
Cter641e4ii8Rdltdteach will live in infamy"
• Fast track qpcgminq capital�p ro'Iects wher
possible President-FranklinDelanoRoosevelt
• 66th Ave., 58th Ave., Fire Station, Stormwater,
Conservation areas, etc.
COVID-19.
Presentation
Questions and comments?
04/07/2020 11.A. (Jason)
COVID-ig
Presentation
Thank you!
First Responders
Healthcare Workers
Displaced Workers
All County Residents
04/07/2020 11.A. (Miranda)
Department of Health
NOVEL CORONAVIRUS 2019
(COVID-1 9)
Age Group Case # % Cases Hospitalizations % Hospitalizations Deaths
0-4years 0 0% 0 0%
5 - 14 years 1 2% 0 0%
15 - 24 years 3 5% 0 0%
25 - 34 years 6 10% 0 0%
35 - 44 years 3 5% 0 0%
45 - 54 years 10 17% 1 7%
55 - 64 years 11 18% 3 21%
65 - 74 years 15 25% 5 36%
75 - 84 years 9 15% 3 21%
85+ years 2 3% 2 14%
Totals 60 100% 14 100%
2b
1
04/07/2020 11.A. (Miranda)
Confirmed COVID-19 Cases by
YTD April 6, 2020
Indian River County Florida
0-4
years
5-14
years
15-24
years
25-34
years
35-44
years
45 - 54
years
55 - 64
years
65-74
years
75 - 84
years
85+
0
0%
1
2%
3
5%
3
5%
6
10%
10
17%
11
18%
2
9
15%
15
25%
OTL a
HEALTH
0-4
years
5-14
years
15-24
years
25-34
years
35-44
years
45-54
years
55 - 64
years
65 - 74
years
75-84
years
85+
years
Confirmed COVID-19 Cases Hospitalizations by Age
Group
YTD April 6, 2020
Indian River County, Florida
1
7%
2
14%
3
21%
3
21%
5
36%
Confirmed COVID-19 Cases
YTD April 6, 2020
Indian River County, Florida
04/07/2020 11.A. (Miranda)
80%
60%
40%
20%
0%
COVID-19
Number and Percent Positive Tests
YTD April 6, 2020
Indian River County
RS RS CO RI RS CTS RI RS RS RS RS CCS CU RS a a
Dole N N N N N M
e Negative tests
■ Positive Tests
3
04/07/2020 11.A. (stock)
Department of Health
NOVEL CORONAVIRUS 2019
(COVID-19)
Presentation Overview
• COVID-19 outbreak
• Transmission and symptoms
• Treatment and testing
• Prevention
• Travel advisories
• Public health monitoring
O
on a
HEALTH
04/07/2020 11.A. (stock)
COVID-19 OUTBREAK
2
COVID-19 Updates .
• On March 1, the Florida Department of Health (DOH) reported
Florida's first two cases of COVID-19 in Hillsborough and Manatee
County residents.
• As a result, the Governor issued Executive Order 20-51, directing a
Public Health Emergency and establishing Florida's Response
Protocol for COVID-19.
• The State Surgeon General issued a Declaration of Public Health
Emergency for the State of Florida.
ori a
HEALTH
2
04/07/2020 11.A. (stock)
•
• Respiratory illness outbreak first detected
in Wuhan City, Hubei Province, China
• First cases linked to a seafood and live_
animal market
• Person-to-person spread
• Spread to other countries, including the
United States
• As of March 19, 2020 (DATE):
• 10,442 cases in U.S.
• 390 cases in Florida
• The outbreak started in Wuhan, China, but cases have been
identified in a growing number of other locations internationally;
including the United States.
• Global case numbers are reported by the World Health Organization (WHO)
in their coronavirus disease 2019 (COVID-19) situation report.
• The Centers for Disease Control and Prevention (CDC) reported
sustained community based transmission of the virus in
Washington, California, and New York.
4
04/07/2020 11.A. (stock)
TRANSMISSION AND SYMPTOMS
COVI D-19 Most Often Spreads from
Person to Person
•
•
Spread through respiratory droplets from an infected person who
coughs or sneezes
. Spread among close contacts
IIIWithin about 6 feet 1111
ab 1111\ ---
o
HEALTH
0
04/07/2020 11.A. (stock)
TREATMENT AND TESTING
ida
04/07/2020 11.A. (stock)
o Specific Treatment for
COV1 -13 at This T e
The CDC recommends people who think they may have been exposed to
COVID-19 should call their county health department immediately and
self -isolate.
or oA
HEALTH
` � N
Tei is Currently Available ugh Public
health a , well as ComCommercial Labs
• The CDC developed a test for COVID-19.
• The DOH Bureau of Public Health Laboratories are testing with CDC's
test kits.
• Commercial testing is now available.
• For persons who meet CDC and DOH criteria for COVID-19 testing, your
health care provider can work with your local health department
to test you. Testing may also be available through your doctor's office
using commercial labs.
on :i a
HEALTH
04/07/2020 11.A. (stock)
International Travel or contact with a
OV D 19 Case May Put You at Risk
• People who have traveled internationally in the last 14 days, especially
to identified areas: https://www.cdc.gov/coronavirus/2019-
ncov/locations-confirmed-cases.html#map.
• People who have had close contact with someone known to have
COVID-19.
• Risks may change over time.
• For more information: www.cdc.gov/coronavirus/2019-nCoV.
0 l `. a
HEALTH
---
If you bink you are at risk and have symptoms of
fiver, cough or difficulty breathing, take these steps;
• Call ahead to your health care provider and tell them about your travel
or exposure and your symptoms.
• You can only get COVID-19 from someone with the disease.
• Avoid contact with others.
• Do not travel while sick.
• Cover your mouth and nose when coughing or sneezing.
• Wash hands often with soap and water for at least 20 seconds,
especially after coughing, sneezing or blowing your nose.
on a
--- - 14 HEALTH
04/07/2020 11.A. (stock)
PREVENTION
Prevent Infection by Following Routine Respiratory
Disease Prevention Measures
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Wash hands with
soap and water
mouth,
close
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TRAVEL ADVISORIES
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HEALTH
CDC Travel Advisories
To countries with sustained community or wide spread transmission.
As of March 18, 2020:
• China
• Iran
• South Korea
• Europe (Schengen Area): Austria, Belgium, Czech Republic, Denmark, Estonia,
Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein,
Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia,
Slovenia, Spain, Sweden, Switzerland, Monaco, San Marino, Vatican City
_
• United Kingdom and Ireland: England, Scotland, Wales, Northern Ireland, Republibof
Ireland=-=
https://www.cdc.govicoronavirus/2019-ncov/travelers/index.html on a
HEALTH
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04/07/2020 11.A. (stock)
PUBLIC HEALTH MONITORING
DOH is Monitoring those
Possibly Exposed
• Personnel at the agency's 67 county health departments (CHDs) and
central office in Tallahassee work together to protect Floridians from
`emerging diseases.
• DOH receives information from CDC on U.S. citizens/residents/family
returning from impacted areas.
• CHDs work with travelers to restrict their movement, monitor for illness,
isolate persons with symptoms, and ensure health care providers
proper infection control techniques.
use
T.
HEALTH
04/07/2020 11.A. (stock)
For people who may have been exposed, but have no symptoms:
• Monitor for symptoms for 14 days:
• Self isolate for 14 days.
• Stay home as much as possible.
• Avoid travel on publicly used vehicles, gathering with groups of people, and
going out in public. • `
• . Excluded from work, school, and other public places.
• Follow provided education on prevention of spread.
H L
0
• Immediately isolate at home or health care facility.
• Do not participate public activities such as work or school.
• Only travel by ambulance or private car and avoid public transportation.
• Always wear a mask when around other people or pets at home.
• Always cover yourcoughs and sneezes and clean your hands often.
www.cdc.gov/coronavirus/index.html
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04/07/2020 11.A. (stock)
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12
People at Risk for Serious illness
• Older adults and people who have serious underlying medical conditions
seem to be at higher risk for more serious COVID-19 illness
• Based on available information to date
• People 65 years of age and older
• People who live in a nursing home or Tong -term care facility
• People of any age with the following underlying medical conditions
• Heart Disease
• Diabetes
• Lung disease
• More cases in the U.S. are likely to be identified in the coming days.
• Everyone can do their part to prevent the spread of COVID-19 and other ; j=
respiratory viruses. lorida
HEALTH
Visit these Websites to Learn More
DOH Resources:
FloridaHealth.gov/
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12
Visit these Websites to Learn More
DOH Resources:
FloridaHealth.gov/
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www.cdc.gov/coronavirus/2019-ncov/
Situation Summary
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Miranda Hawker, MPH
Health Officer
Florida Department of Health in Indian River
March 19, 2020
25b-31
13
ll�
MEMORANDUM
TO: Members of the Board of County Commissioners
FROM: Jason E. Brown, County Administrator
DATE: April 1, 2020
SUBJECT: Ratification of County Administrator's Actions
At its meeting of March 17, 2020, the Board of County Commissioners ("Board") adopted
Resolution No. 2020-031, effective March 18, 2020, giving the County Administrator or his
designee the authority to execute all documents necessary to the proper functioning of the County
during the period commencing March 18, 2020, through and including April 6, 2020, or in the
event of a locally declared state of emergency due to COVID-19, until the Board is able to meet.
Any such documents that are executed by the County Administrator or his designee, however, are
to be brought to the Board for ratification, once the Board is able to meet.
At that March 17, 2020 County Commission meeting, the Board approved an Agreement to
Warranty and Guaranty Utility Improvements under Florida East Coast Railway Property
("Agreement") in connection with the High Pointe Subdivision project. The developer, GRBK
GHO High Pointe, LLC, on March 30, 2020 posted $116,615.01 cash to be held in escrow as
supporting security under the Agreement; and a Cash Deposit and Escrow Agreement was prepared
by the County Attorney's Office to support the cash escrow, necessitating the need for signature
by the County Administrator under authority of Resolution No. 2020-31.
Presented herewith for ratification by the Board is the Cash Deposit and Escrow Agreement.
Recommendation: The County Administrator and the County Attorney recommend that the Board
ratify the Cash Deposit and Escrow Agreement.
Attachment:
Cash Deposit and Escrow Agreement
253
project: High Pointe Subdivision
subgrade water main within FECR
property at 65th Street and Old Dixie Highway
guaranty 1-year/115%
warranty 1-year/25%
CASH DEPOSIT AND ESCROW AGREEMENT
THIS AGREEMENT is entered into this day of March, 2020, by and
between GRBK GHO HIGH POINTE, LLC, a Florida limited liability company
(Developer), and INDIAN RIVER COUNTY, a political subdivision of the State of
Florida (County):
WITNESSETH:
WHEREAS, the Developer, is desirous of constructing a subgrade water
main within the Florida East Coast Railway, LLC property located at 65th Street and
Old Dixie Highway associated with its project known as High Pointe Subdivision, and
is required to provide to the County surety supporting a Contract for the
Construction of Utility Improvements on Florida East Coast Railway, LLC Property
and Agreement to Warranty and Guaranty Utility Improvements at Completion and
to Provide a Bill of Sale;
NOW, THEREFORE, in consideration of the agreements, promises, and
covenants set forth herein, and other good and valuable considerations, the parties
hereto agree as follows:
1. The Developer has tendered to the County Office of Management and
Budget (Escrow Agent) the sum of One Hundred Sixteen Thousand Six Hundred
Fifteen and 01/100 Dollars, U.S. ($116,615.01), the receipt whereof is hereby
acknowledged, which sum shall be held in escrow by said Office, subject to the
terms, conditions and covenants of this escrow agreement as assurance that
Developer shall perform in all respects the obligations set forth in the
aforementioned Contract for the Construction of Utility Improvements on Florida
East Coast Railway, LLC Property and Agreement to Warranty and Guaranty Utility
Improvements at Completion and to Provide a Bill of Sale, which contract is
attached hereto and incorporated herein by reference (Contract).
2. Upon completion, the Developer may obtain a 75% disbursement from
the escrow account by making a written request to the Board of County
Commissioners of Indian River County through the County's Utilities Services
Director. The request shall specify the amount of disbursement desired and shall be
accompanied by a sealed certificate from Developer's engineer describing the work
completed, the actual cost thereof, and that the work for which disbursement is
requested has been completed in accordance with County policies for construction
as those policies relate to location, method, and type of construction.
254
3. r Within seven (7) working days after receipt of a disbursement request,
the Utilities Services Director shall cause an inspection of the work for which
payment is sought. If the Utilities Services Director is satisfied in all respects with
the work, the accompanying cost estimates and certifications, Developer must then
execute a Warranty and Guaranty Agreement and Bill of Sale to warranty the utility
improvements for one year against defects due to faulty field engineering,
workmanship or materials. The Utilities Services Director shall then deliver a written
notice to disburse 75% of the escrow account (withholding the remaining 25% for
the 1 -year warranty period) to the County Office of Management and Budget. Upon
receipt of the notice to disburse, the Office of Management and Budget shall make
the disbursement described therein directly to the party that posted the funds, or its
legal representatives, successors or assigns, absent bankruptcy, court order,
dissolution or an assignment.
4. Final disbursement from the escrow account of the remaining 25%
shall occur only after the 1 -year warranty period has ended and County determines
that the utility improvements remain acceptable through an inspection just prior to
the expiration of the warranty period.
5. Upon default by Developer under the respective Contract, the County
may elect to pursue any of the remedies made available therein. All funds
remaining in the escrow account at the time default is declared by the County shall
be available for use by the County in accordance with the respective Contract. Said
funds shall be disbursed to the County upon receipt by the Office of Management
and Budget of a letter from the County Administrator or his designee, with approval
signatures of the Utilities Service Director or his designee and the County Attorney
or his designee, stating that Developer has defaulted under the Contract and that
said funds are necessary to complete or repair the utility improvements. All funds
disbursed to County in excess of the final amount determined necessary by the
County to complete or repair the utility improvements shall be returned to the party
that posted the funds, or its legal representatives, successors or assigns, absent
bankruptcy, court order, dissolution or an assignment.
6. The funds deposited hereunder exist solely for the protection, use and
benefit of the County and shall not be construed or intended in any way, expressly
or impliedly, to benefit or secure payment to any contractor, subcontractor, laborer,
materialman, architect, engineer, attorney or other party providing labor, material,
supplies, or services for construction of the utility improvements, while such funds
remain subject to this escrow agreement, unless and until the County shall agree
otherwise in writing. The County shall not be liable to any of the aforementioned
parties for claims against the Developer relating to the utility improvements.
7. This Agreement is the full and complete understanding of the parties
and shall not be construed or amplified by reference to any prior agreement,
discussion, or understanding, except as specifically mentioned herein. This
Agreement shall not be assigned without the express written approval of the County.
255
Any amendment, deletion, modification, extension, or revision hereon or hereto shall
be in writing, and executed by authorized representatives of each party.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals
on the day and year first above written.
ATTEST: Jeffrey R. Smith, Clerk of
Court and Comptroller
By:
Deputy Clerk
OFFICE OF MANAGEMENT AND BUDGET
By:
Kristin Daniels, OMB Director
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
By:
Dylan Reingold, County Attorney
GRBK GHO HIGH POINTE, LLC, a
Florida limited liability company
Developer
By
William N. Handler, Manager
INDIAN RIVER COUNTY, FLORIDA
County
By:
Jason E. Brown, County Administrator
Authority: Resolution No. 2020-031
256
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: March 27, 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Subject: Suspension of Delinquency Charges associated with Utility Services through April 30, 2020,
due to COVID-19
Background/Analysis:
On March 12, 2020, the Indian River County Department of Utility Services (IRCDUS) temporarily suspended
the practice of disconnecting potable water service if a customer's account is past due. Due to the COVID-
19 pandemic, it is crucial that all potable water service within IRCDUS's service area remain on in -order to
provide essential water supply for cleaning and cooking.
With the recent stay home and social distancing requirements from local, state, and federal regulations,
some of our customers may be affected financially if their job status changes. This affects their ability to
pay for utility and other bills. On March 17, 2020, the Indian River County Board of County Commissioners
(BCC) approved Resolution 2020-31, which delegated the authority to the County Administrator to execute
all documents necessary to the proper functioning of the County until the BCC could meet to ratify those
actions. To provide financial relief to those utility customers affected by the COVID-19 pandemic, under the
BCC's authority from March 17, 2020, the County Administrator, under recommendation from the Director
of Utility Services, temporarily suspended charging any new delinquency charges for water and sewer
customers effective Monday, March 30, 2020, through Thursday, April 30, 2020.
This agenda item is to ratify those actions by the County Administrator and to seek BCC approval for the
temporary suspension of delinquency charges (otherwise known as late fees), pursuant to Indian River
County Code 201.08 (J)(4):
Delinquency charge. County shall charge an additional two dollars ($2.00) plus one
and one-half (1%) percent interest monthly (collectively "delinquency charges") on all
outstanding balances including assessments, fees, charges, and other fees due
(collectively ''underlying charges") if payment is not made in full by each payment
deadline date; provided, however, that the utilities director may waive some or all
delinquency charges in connection with the reactivation of service of an existing
account, where (i) payment in full of all underlying charges and delinquency charges
would work a hardship to the customer, and such waiver is determined to be in the
best interests of the county, and (ii) such waiver results in the immediate payment in
full of all underlying charges and any delinquency charges which are not waived.
257
Funding:
Revenues from delinquency charges are recorded in the Utilities Operating fund. It is estimated that
$75,000 in revenues will not be recorded as a result of this recommendation.
Account Name
Account Number
Amount
Penalties
471034-343540
$75,000
Recommendation:
Staff recommends that the Board of County Commissioners ratify the actions taken by the County
Administrator under Resolution 2020-31 and temporarily suspend the Indian River County Department
of Utility Services' charging of delinquency charges under section 201.08(J)(4) of the Indian River County
Code Of Ordinances through April 30, 2020.
258
1 G1
Date:
To:
Indian River County, Florida
Department of Utility Services
Board Memorandum
March 26, 2020
Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Sean McFarland, Assistant Operations Manager
Subject: Sole Source Purchase of Tyler Software and Services
Descriptions and Conditions:
The Indian River County Department of Utility Services (IRCDUS) warehouse currently uses Tool Crib
software for inventory purposes. This standalone program is not capable of integrating with the
County's current financial software known as Munis, which is a Tyler Technologies product. Tool. Crib is
a software that is mainly used for tracking tools and is not practical for tracking utility supplies/parts.
Tool Cribis also a limited ability software that only has the capability to look back 60 days concerning
who was issued the parts. Keeping track of who used what in the event we need to perform an audit is
vital information.
Analysis:
A representative from Tyler Technologies worked with the Information Systems (IS) staff members
Randy King and Debby Phail, along with Nick Hawkins, who is the warehouse manager. Debby Phail
agreed that the Tyler software will work for Nick to accomplish the ability to track who received the
parts. Eventually, this software will allow an employee from a remote location to electronically request
supplies/parts so they will be ready to be picked up when the employee arrives at the warehouse.
Funding:
Funds for the software are approved for the Fiscal Year (FY) 2019/2020 budget and found in the Utilities
Operating Fund. Some items are Utilities Operating Capital, and other are software and hardware
expenses. Operating revenues are generated from water and sewer sales.
Description
Account Number
Amount
Software (capitalized)
471-166153
$87,593.00
Computer Software (non -capitalized)
47126936-035120
$ 664.00
Computer Hardware
47126936-035130
$ 730.00
Total
$88,987.00
259
Recommendations:
Staff recommends that the Board of County Commissioners authorize the Chairman to waive the bid
process and authorize the purchasing manager to issue a purchase order to execute the purchase of the
Tyler Technologies software on their behalf:
Attachment:
Tyler Software Quote
260
Indian River County - ERP - Inventory
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Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: March 26, 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Through: Jennifer Hyde, Purchasing Manager
Prepared By: Terry Southard, Operations Manager
Richard Meckes, Wastewater Superintendent
Subject: Sole Source for Trillium Pumps USA SLC LLC
Background/Analysis:
In 1992, the Indian River County Department of Utility Services (IRCDUS) took over the South County
Wastewater Treatment Facility (SWWTF) from General Development Utilities (GDU). The Wemco
sludge load -out pumps were installed in 1984 by GDU. These two (2) Wemco pumps are designed to.
transfer sludge from the sludge holding tank to the sludge tanker for transport to the Residuals
Dewatering Facility. This process equipment is required in order to ensure that the facility is in
compliance with.the Florida Department of Environmental Protection (FDEP) permit and to protect the
health and safety of our environment.
Over the last thirty-six (36) years, the equipment received routine maintenance, but the equipment is
now in need of replacement. The replacement will consist of the total replacement of the pumps,
motors and pump base plates. Due to the configuration of the pipe work, the electrical systems and the
foot print of the pumps the replacement must be an exact match to avoid any further expense or
redesign. The new pumps have a one-year warranty period from the date of install and will have an
expected useful life of 20 or more years. It should be noted that this item is on IRCDUS' deferred
maintenance list for Fiscal Year (FY) 2019/2020.
Trillium Pumps is the sole source provider for Wemco pumps. Trillium Pumps USA SLC LLC has provided
a proposal for the complete pump package replacement for a cost of $44,642.00.
FUNDING:
Funds for this project are available in the Renewal and Replacement (R&R) budget in the Utilities
Operating Fund. Utilities operating funds are generated from water and sewer sales.
Description
Account Number
Amount
Sludge Load Out Pump Replacement
47121836-044699-19527
$44,642.00
RECOMMENDATION:
Staff recommends that the Board of County Commissioners approve Trillium Pumps USA SLC LLC as the
sole source for Wemco Pumps and waive the requirement for bids for this and any other Wemco pump
process equipment, parts, and services; and authorize the Purchasing Manager to issue a purchase order
to Trillium Pumps USA SLC LLC for $44,642.00.
ATTACHMENTS:
1. Trillium Pumps USA SLC LLC Quotation #1123806
2. Sole Source Letter, Trillium Pumps USA SLC LLC
268
Trillium Pumps USA SLC LLC
Quotation
27 Feb 2020
TRILLIUM
FLOW
Indian River County Quotation number: 1123806
South County WWTF 2500 6th Avenue SW Revision: Rev 1
Vero Beach, FL 32962
Attn:
Project: Replacement SN 11 DW08356-01 (Indian River County, FL)
Your reference:
We thank you for your above referenced inquiry, and are pleased to submit our quotation for your consideration.
Please see the next page for a summary of our offer. Full details can be found in subsequent pages.
Rev1:
Complete Pump Packages Only. Qty 2.
We hope you find our quotation in line with your requirements. However, if you have any questions, please do not hesitate
to contact us.
Sincerely,
Robert Haws
Trillium Pumps USA SLC LLC
Trillium Pumps USA SLC LLC • 440 West 800 South -
P.O. Box 209 (84110-0209) • Salt Lake City, UT 84101
phone: 801 3598731 • fax: 801 5307828 •
269
Page 1 of 10
Trillium Pumps USA SLC LLC
27 Feb 2020
Indian River County
South County WWTF 2500 6th Avenue SW
Vero Beach, FL 32962
Attn:
Quotation Summary
Atinik
IIP
FLOW R/LLIUM
Quotation number: 1123806
Revision: Rev 1
Project: Replacement SN 11 DW08356-01 (Indian River County, FL)
Your reference:
The following is a price summary for this quotation. Please see item specific pages for more details.
Item number
Service
Size
Unit Price
Unit Freight
Qty
Extended Price
002: Complete
Pump Package
Replacement
4" Model C
$ 21,375
$ 946
2
$ 44,642
Grand Total
$ 44,642
PUMP FEATURES: All Trillium Pumps USA SLC LLC are designed to reduce maintenance costs through greater pump
reliability and improved mean time between failure.
SCOPE OF SUPPLY: Only that material detailed in this quotation is being offered. No assumptions should be made that
anything not specifically specified is included.
QUALITY STANDARDS: Trillium Pumps USA SLC LLC is an ISO ISO 9001:2015 certified plant.
VALIDITY: This offer is valid for 60 days from date issued. Quoted prices will be held firm through shipment if order is
released for manufacture within 60 days from order entry date.
PRICE:. Price quoted is for all items purchased at one time. In the event of a partial order, we will review and adjust
accordingly.
SHIPMENT: Approximately 12-14 weeks after receipt of approved purchase order and/or final approval of submittal and
drawings.
START-UP: Not included.
TERMS AND CONDITIONS: This quotation is conditioned on Buyer's acceptance of the Seller's General Terms and
Conditions of Sale (attached hereto as GSD -30, Rev 10.2019) and Seller's Warranty (attached hereto as GSD -31, Rev
10.2019). Any modification to these terms and conditions may result in a price and/or delivery impact.
PAYMENT TERMS: 100% Net 30 days (subject to credit approval). Purchase orders must be made out to Trillium Pumps
USA SLC LLC.
Trillium Pumps USA SLC LLC • 440 West 800 South •
P.O. Box 209 (84110-0209) • Salt Lake City, UT 84101
phone: 801 359 8731 fax: 801 530 7828 •
270
Page 2 of 10
•
TW RILCHLIUIEM
Customer
Indian River County
Customer Price Sheet
Size / Stages
Trillium Pumps USA SLC LLC 20.0.2
4" Model C / 1
Item number
002: Complete Pump Package
Replacement
Pump speed
630 rpm
Customer reference
Quote number
1123806
Totals
Grand Total
Pump
$ 44,642
$ 44,642
Lead Time Total
Total unit weight
N/A
1,510.0 Ib
Pump
Qty
Description-
Unit Price
Extended Price
2
4" Model C
General Pump Options
Pump Options
Clockwise rotation (CW)
Steel pump hardware
Bearing lubrication
Oil lubricated bearings
Nitrile elastomers
Case Assembly
4x4 Case
Vertical Top
High chrome case (650+ BHN hardness)
No case vent & drain
Standard suction connection
Rotating Assembly
Rotating Assembly
High chrome impeller (650+ BHN hardness)
Static balance
Steel shaft
Steel impeller bolt
Pump Sealing.
Pump sealing
Seal Type: Packing
Acrylic/graphite packing
416 SST shaft sleeve
Cast iron gland housing/backplate
Bronze gland
Driver
Motors
WSP Supplied Motor: WSP Supplied Motor
10HP 215T 1800RPM Premium Efficiency TEFC Horizontal motor
All motors are sized and selected in accordance with Hydraulic Institute
Grade 2 - 2B performance test acceptance grades and tolerances
which adds 8% to the rated: horsepower requirement of the pump. This
calculation has not changed the rated horsepower or efficiency shown
on the Performance Data Sheet. View the link for more information from
Hydraulic Institute.
Motor manufacturer - WSP Standard
Motor options
F-2 Conduit Box
Baseplate and Drive
Belt Drive Baseplate - Side Mount
Steel Baseplate
WSP Standard Baseplate Design
Steel Baseplate Hardware
$ 22,321
. -
$ 44,642
271
Trillium Pumps USA SLC LLC • 440 West 800 South - P.O. Box 209 (84110-0209) • Salt Lake C'ty, UT 84101
phone: 801 359 8731 • fax: 801 530 7828 Page 3 of 10
pTRILLIUM
FLOW
Trillium Pumps USA SLC LLC 20.0.2
Pump
Qty .
Description
Unit Price
• Extended Price
Fiberglass/Polyethylene Guards
Right Hand Side Mount Motor
Belts and Sheaves
Variable Speed Belts and Sheaves - Stationary Control
Protective Coatings
Paint type
Epoxy 2 Coat Paint - Blue (Prime and Top Coat)
Unless otherwise noted all motors will receive top coat only of specified
paint
Packing & Shipping
Shipping
No Boxing
WSP Decision Carrier
Freight Rates
Freight Rates - Florida: Florida
Material Testing
Material Testing
No Hardness Testing
No Non -Destructive Testing
Testing
Testing
No Testing
Estimated Weights
Bareshaft Pump: 890.0 Ib
Baseplate: 440.0 Ib
Driver: 180.0 Ib
Misc. Weight: 0.00 Ib
Misc. Weight: 0.00 Ib
Misc. Weight: 0.00 Ib
Total Per Unit Weight: 1,510.0 Ib
272
Trillium Pumps USA SLC LLC • 440 West 800 South • P.O. Box 209 (84110-0209) • Salt Lake City, UT 84101
phone: 801 359 8731 • fax: 801 530 7828 Page 4 of 10
Trillium Pumps USA SLC LLC
Customer
Customer reference
Item number
Service
Quantity
Pump Performance Datasheet
: Indian River County
: 002: Complete Pump Package Replacement
:2
Quote number
Size
Stages
Based on curve number
Date last saved
III FLOW
:1123806
: 4" Model C
:1
:4C_P10C-D56
: 27 Feb 2020 11:34 AM
Operating Conditions
Flow, rated
Differential head / pressure, rated (requested)
Differential head / pressure, rated (actual)
Suction pressure, rated / max
NPSH available, rated
Frequency
Performance
Speed, rated
Speed, maximum
Speed, minimum
Efficiency
NPSH required / margin required
Ns (imp. eye flow) / Nss (imp. eye flow)
MCSF
Head maximum, rated speed
Head rise to shutoff
Flow, best eff. point
Flow ratio, rated / BEP
Speed ratio (rated / max)
Head ratio (rated speed / max speed)
Cq/Ch/Ce/Cn [ANSI/HI 9.6.7-2010]
Selection status
300.0 USgpm
19.00 ft
19.14 ft
0.00 / 0.00 psi.g
Ample
60 Hz
630. rpm
1500 rpm
600 rpm
33.82 %
- / 0.00 ft
1,830 / - US Units
20.00 USgpm
23.20 ft
22.09 %
428.9 USgpm
69.94 %
42.00
15.35 %
1.00 / 1.00 / 1.00 /'1.00
Acceptable
Liquid type
Additional liquid description
Solids diameter, max
Solids concentration, by volume
Temperature, max
Fluid density, rated / max
Viscosity, rated
Vapor pressure, rated
Material selected
Liquid
Material
: User defined
•
: 0.00 in
: 0.00 %
: 68.00 deg F
: 1.000 / 1.000 SG
: 1.00 cP
: 0.00 psi.a
: Standard
Pressure Data
Maximum working pressure
Maximum allowable working pressure
Maximum allowable suction pressure
Hydrostatic test pressure
: 10.04 psi.g
: 85.00 psi.g
: N/A
: N/A
Driver & Power Data (@Max density)
Driver sizing specification
Margin over specification
Service factor
Power, hydraulic
Power, rated
Power, maximum, rated diameter
Minimum recommended motor rating
: Rated power
: 0.08 %
: 1.00
:1.44hp
: 4.26 hp
: 8.49 hp
: 5.00 hp / 3.73 kW
10.0
CL 7.5
5.0
0
d 2.5
0.0
150
Power
135 1500 mm
120
105
90
'D 75
c6
ell
60
45
30
- MCSF
630 rpm
15 bUU •m
0
0
100 200 300 400 500 600
Flow - USgpm
Effieierry
100
90
80
70
60
0
50 CD
40 W
30
20
10
0
700 800 900 1,000 1,100
Trillium Pumps USA SLC LLC Quote No. 1123806
273
Page 5 of 10
27 Feb 2020 11:34 AM
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TRILLIUM
FLOW TECHNOLOGIES
Trillium Pumps USA SLC LLC (Seller)
GENERAL TERMS and CONDITIONS of SALE
1. SCOPE: Unless otherwise agreed in writing, Seller's Acceptance of Buyer's purchase order is conditioned upon Buyer accepting these terms
and conditions. Seller shall produce and vend its equipment in accordance with the following provisions.
Seller's Scope of Supply shall be limited to supplying those Goods (i) listed in Buyer's Purchase Order, and (ii) tendered in Seller's Proposal and
(iii) described (including deviations/exceptions) in its Approved Submittals. Goods so supplied shall be accepted as fulfilling Seller's obligation
to Buyer to supply Goods under Buyer's Purchase Order.
Seller shall supply only those safety devices, if any, described in the order or in its proposal and drawings, and shall comply with those
provisions of the federal Occupational Health and Safety Act of 1970. Purchase and Seller shall have identified safety device items as
specifically applicable to the manufacture of the goods.
2. PRICES: All prices are based on an Ex -Works shipping term. Prices do not include any federal, state, or local sales, use, or other taxes. Taxes
may be added to the price.
PAYMENT TERMS: Unless otherwise agreed, all invoices are due and payable in full, net -30 days from the date of shipment or notification of
readiness to ship, whichever occurs first. Credit terms are subject to Buyer's creditworthiness, which shall be determined solely by Seller.
Late payments shall be charged interest at the rate of 1.5% per month or the highest rate allowable under law, whichever is less. Buyer shall
pay the full amount due, regardless of any payment schedule between Buyer and its customer.
If Buyer is in default of any payment Seller may offset any monies of Buyer available to Seller or in Seller's possession; declare all payments for
completed work immediately due and payable; stop all further work until payments are brought current, and/or require advance payment for
future shipments.
4. SECURITY INTEREST: To the extent allowable under applicable. law, Seller retains a security interest in, and right of repossession, to the goods
until Purchase has paid in full. Buyer will not encumber, nor permit others to encumber, the goods by any liens or security instruments. In the
event legal action is necessary to enforce Buyer's obligations under any order, Seller shall be entitled to recover its court costs and reasonable
attorney's fees if it prevails. Buyer shall provide insurance for Seller's benefit to protect Seller's interest against loss or damage until the goods
are fully paid for.
5 SHIPMENTS, TRANSFER OF TITLE/RISK, AND DELIVERY SCHEDULE: Unless otherwise agreed in the order, shipment shall be EXW (Incoterms
2010). Title to goods shall pass upon payment in full. Risk shall transfer upon delivery. Buyer and Seller shall mutually establish the equipment
ship date(s) and understand that these may change as required by construction and manufacturing schedules, and any requested change in
schedules shall require Seller's agreement. Buyer must provide Seller all necessary information and instructions regarding its requested
delivery schedule, including any required drawing approvals, and Seller shall use reasonable efforts to meet the shipment dates in the order.
However, any such dates are estimates only and are neither guaranteed nor a term of this agreement. Seller shall have no. liability to Buyer or
its customer for any damages, whether direct or indirect, for any delay in shipment or delivery, regardless of the severity of the delay
6. TERMINATION: In the event Buyer elects to terminate this agreement for its convenience, Buyer shall pay Seller all amounts properly due for
the goods and/or services provided before the date of termination plus (i) any costs and expenses actually incurred or irrevocably committed
to in good faith related to any goods and/or services not yet provided under the purchase order and (ii) any costs, losses, and expenses
actually incurred directly resulting from the termination.
7. DELAYS AND SUSPENSION: If Buyer requests a suspension, or delays Seller's. work, Buyer shall pay Seller all reasonable and necessary costs
incurred due to the suspension or delay, including storage, demobilization and re -mobilization costs, plus Seller's overhead and reasonable
profit, incurred as a result of the suspension and, if the suspension or delay continues for more than 30 days, Buyer shall make an interim
payment for work completed. Additionally, all charges and risks for storage, disposition, and/or resumption of work shall be borne solely by
Buyer.
8. STORAGE: In the event Buyer requires storage of equipment after completion of Work, and prior to shipment, Buyer agrees to the terms of
Seller's "Bill and Hold Agreement", and shall pay the storage charges up to a maximum of one -and -a -half percent (1.5%) of the Purchase Order
value per month of storage.
275
Page 7 of 10
9. TEST REPORTS: If applicable, Buyer shall obtain the project engineer's approval of test reports within two weeks from submission. In no
instance, however, shall delay approval be grounds to withhold payment for completed work or delay shipment of the goods. In the event
Buyer requires an extension of time to receive approval, the provisions of sections 7 and 8 shall apply.
10. FORCE MAJEURE: Seller shall not be liable to Buyer nor be deemed to have defaulted under or breached this agreement for Seller's delay in
fulfilling any of its obligations under this agreement if such delay is caused by events beyond its reasonable control (Force Majeure). Seller
shall give Buyer notice within a reasonable time of the Force Majeure event and shall use reasonable efforts to end the delay and minimize the
effects of Force Majeure. Should there ever be any time of performance, it shall be automatically extended for a time period equal to the
period of Force Majeure and its consequences.
11. WARRANTY: In accordance with its Limited Warranty (GSD -31), Seller warrants its products to be free from defects in materials and
workmanship when operated under the normal conditions for which the products were designed. Seller makes no other warranties, express
or implied through GSD -31, and disclaims all implied warranties including, without limitation, any warranty of fitness for a particular purpose,
merchantability, and any implied warranty that could arise from course of dealing or usage of trade. Seller also disclaims all statutory
warranties.
12. PATENTS AND INTELLECTUAL PROPERTY: Buyer agrees that it shall indemnify the Seller against all claims, demands, damages, penalties, costs
and expenses to which the Seller may become liable by reason of any infringement or allege infringement of a patent or patents arising out of
performance of this order if the equipment is constructed in accordance with Buyer's detailed drawings or designs submitted to Seller.
All devices, processes, confidential information, designs (including drawings, plans and specifications), inventions (whether patented or not),
ideas, concepts, equipment, technology, improvements, estimates, prices, notes, electronic data and other documents or information
prepared or disclosed by Seller, and all related intellectual property rights in and to Seller's property and improvements thereof, ("Seller's
Intellectual Property"), shall remain exclusively owned by Seller. Seller grants Buyer a revocable, non-exclusive, non -transferable license to use
any such material solely for Buyer's and Owner's operation and maintenance of the goods and services. Such license shall exclude the right to
reproduce, have reproduced, or sell such intellectual property. Buyer shall not disclose any such material to third parties (other than the
Owner) without Seller's prior written consent.
13. LIMITATION OF LIABILITY: NOTWITHSTANDING ANYTHING ELSE IN THE AGREEMENT TO THE CONTRARY, SELLER SHALL NOT BE LIABLE,
WHETHER IN CONTRACT, WARRANTY, FAILURE OF A REMEDY TO ACHIEVE ITS INTENDED OR ESSENTIAL PURPOSES, TORT (INCLUDING
NEGLIGENCE), STRICT LIABILITY, INDEMNITY, OR ANY OTHER LEGAL THEORY FOR LOSS OF USE, REVENUE, SAVINGS, OR PROFIT; COSTS OF
CAPITAL; SUBSTITUTE USE OR PERFORMANCE, INDIRECT, SPECIAL, LIQUIDATED, PUNITIVE, EXEMPLARY, COLLATERAL, INCIDENTAL OR
CONSEQUENTIAL DAMAGES; CLAIMS BY BUYER FOR DAMAGES OF BUYER'S CUSTOMERS; OR ANY OTHER LOSSES OR COSTS OF SIMILAR TYPE.
"Consequential Damages" shall mean loss or deferral of production, loss of product, loss of use, exclusion, and loss of revenue, profit or
anticipated profit, cost of capital, overhead, cost of substitute products or services, downtime costs, increased cost of working, loss of contract
or business interruption, facility, vessel or rig downtime, costs related to cleanup, removal, release or response to any hazardous material,
inability to use property and equipment, losses resulting from failure to meet other contractual commitments, claims of a party's customers
for any of the foregoing, and special, incidental, punitive, and speculative damages, as well as indirect losses or damages of any type no matter
how characterized.
SELLER'S AGGREGATE LIABILITY TO BUYER FOR ALL CLAIMS ARISING OUT OF OR RELATED TO GOODS SOLD OR SERVICES PROVIDED OR
OTHERWISE RELATED TO THIS AGREEMENT, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT PRODUCT LIABILITY OR
OTHERWISE, SHALL NOT EXCEED FIFTY PERCENT (50%) OF THE TOTAL VALUE OF THE ORDER UNDER WHICH THE CLAIM AROSE. THE
FOREGOING LIMITATION SHALL APPLY EVEN IF THE BUYER'S REMEDIES UNDER THIS AGREEMENT FAIL OF THEIR ESSENTIAL PURPOSE.
14. CHANGES AND BACK CHARGES: Seller shall not be obligated to make any changes in or additions to the scope of the work unless Seller and
Buyer first agree in writing to the details of the change and any resulting price, schedule, or other contractual modifications. Any change to
any law, rule, regulation, order, code, standard, or requirement which requires any change hereunder shall entitle Seller to an equitable
adjustment in the price and time of performance.
Buyer agrees not to return goods or back charges for labor, materials, or other costs incurred in modification, adjustment, service, or repair of
goods unless previously approved in writing by an authorized agent of Seller.
15. CHANGES IN DESIGN: Upon written notification to Buyer, Seller may modify the design and construction of the goods in order to incorporate
improvements or to substitute material equal, or superior, to that originally specified. No charge shall be made to the Buyer for modifications
made at Seller's option.
16. DUAL USE ITEMS: In accordance with current U.S. government export rules, items made from Hastelloy C-22 alloy, Hastelloy C-276 alloy, and
Inconel 718 alloy, forming part of any order fall into the category of "dual -use," for which Seller is required to obtain an export license. If an
order includes a dual -use alloy, the order will not be considered accepted until the U.S. government has issued an export license.
Furthermore, the delivery schedule for any good requiring regulatory approval shall only start once Seller has obtained such approval. If the
government denies an export license the order will be considered to have been terminated by Force Majeure.
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Page 8 of 10
17.: PROPRIETARY INFORMATION: All information furnished by Seller is solely for Buyer's use in connection with the maintenance and operation
of the goods and shall not be disclosed to any third party without Seller's prior, written consent.
18. GOVERNING LAW: This agreement shall be interpreted in accordance with the laws of the State of Utah, U.S.A., without regard to its conflicts
of laws rules. The application of the United Nations Convention on Contracts for the International Sale of Goods is excluded. Buyer shall
irrevocably and unconditionally consent to, and submit themselves to, the exclusive jurisdiction of the state or federal courts of Sale Lake
County, Utah, as the exclusive jurisdiction and venue for the resolution of conflicts arising from or pursuant to this agreement.
19. INDEMNITY: Seller shall indemnify, defend and hold Buyer harmless from any claim, cause of action, or liability incurred by Buyer as a result of
third party claims for personal injury, death, or damage to tangible property, to the extent caused by Seller's negligence. Seller shall have the
sole authority to direct the defense of and settle any indemnified claim. Seller's indemnification is conditioned on Buyer (a) promptly, within
the Warranty Period, notifying seller of any claim, and (b) providing reasonable cooperation in defense of any claim.
20. U.S. EXPORT COMPLIANCE: Furthermore, as Buyer acknowledges that Seller is required to comply with applicable export laws and regulations
relating to the sale, exportation, transfer, assignment, disposal, and the usage of the goods provided under the order, including any export
license requirements. Buyer agrees that such goods shall not at any time directly or indirectly be used, exported, sold, transferred, assigned, or
otherwise disposed of in such.a manner that will result in non-compliance of such applicable export laws and regulations. It shall be a
condition of Seller's continuing performance of its obligations that compliance with such export laws and regulations be maintained at all
times. The buyer agrees to comply with all applicable export laws and regulations of the U.S. Commerce, Treasury, State and Defense
Departments, or other agencies regulating exports from the United States. Buyer agrees it will not export, re-export, or permit the re-export of
any Seller good to an ultimate destination of restricted and/or embargoed country listed by the Departments of State, Treasury, Commerce,
Defense, and/or individuals on the Directorate of Defense Trade Controls' Debarred List and Nonproliferation Sanction List, Bureau of Industry
and Security's Denied Person's List, Entity List and Unverified List, and the Office of Foreign Assets Control's Specially Designated Nations List
or any other U.S. government list; nor will Buyer's Customer export, re-export, or permit the re-export of any Seller good for nay prohibited
uses under the U.S. export laws.
To the extent that Buyer subcontracts its services or utilized agents or third -parties with respect to the provision of the Services to Seller,
Purchase shall incorporate the obligations of this provision with respect to export compliance into its respective subcontracts and agreements
with such sub -contracted agents and third -parties. All contracts entered into by Buyer with agents, affiliates, or third -parties must also include
a specific requirement to comply with all laws and regulations (including U.S. export laws).
BUYER AGREES TO INDEMNIFY AND HOLD SELLER HARMLESS FROM ANY AND ALL COSTS, LIABILITIES, PENALTIES, SANCTIONS AND FINES
RELATED TO NON-COMPLIANCE WITH APPLICABLE EXPORT LAWS AND REGULATIONS.
21. ENTIRE AGREEMENT: This proposal expresses the entire agreement between the parties hereto and supersedes any previous
communications, representations, or agreements, whether oral or written, and is not subject to modification except in writing, signed by an
authorized officer of each party.
277
Page 9 of 10
TR/LL/UM
now TECHNOLOGIES'
Trillium Pumps USA SLC LLC (Seller)
LIMITED WARRANTY
COVERAGE: Seller warrants its products to be free from defects in materials and workmanship
when operated under the normal conditions for which the products were designed.
WARRANTY PERIOD: This warranty covers a period of twelve (12) months from the date
product was placed into service, or eighteen (18) months from the date of shipment, whichever
occurs first.
REMEDIES: If the product fails due to defective materials or workmanship within the warranty
period, Trillium's sole obligation after verification of the defect, shall be, at its discretion, the
repair or replacement of the product. THIS PARAGRAPH PROVIDES THE EXCLUSIVE REMEDIES
FOR ALL CLAIMS BASED ON FAILURE OF OR DEFECT IN A PRODUCT, WHETHER THE FAILURE OR
DEFECT ARISES BEFORE, DURING, OR AFTER THE APPLICABLE WARRANTY PERIOD AND
WHETHER A CLAIM, HOWEVER DESCRIBED, IS BASED ON CONTRACT, WARRANTY, INDEMNITY,
TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE, AND IS SUBJECT TO ALL
LIMITATIONS OF LIABILITY FOUND HERE OR ELSEWHERE IN THE TERMS AND. CONDITIONS.
OWNER'S OBLIGATIONS: Owner shall notify Seller of a defect within ten (10) days of its
discovery. At the Owner's expense, the defect may be verified at Owner's site, at Seller's
authorized facility, or by returning the product to Seller's factory.
EXCLUSIONS: This warranty does not apply to consumable items that are normally replaced
during maintenance; and defects resulting from improper installation, operation, maintenance,
storage, neglect, or accident. This warranty does not cover any expense for repairs or alterations
performed outside Seller's factory without Seller's prior authorization. Equipment and
accessories not manufactured by Seller are warranted only by the original manufacturer's
warranty. Seller shall not be liable for costs of removal, transportation, or reinstallation of
products. Seller shall not be liable for any consequential, special, incidental, or indirect
damages or delays resulting from or related to defective products.
SELLER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, AND DISCLAIMS ALL IMPLIED
WARRANTIES INCLUDING, WITHOUT LIMITATION, ANY WARRANTY OF FITNESS FOR A
PARTICULAR PURPOSE, MERCHANTABILITY, AND ANY. IMPLIED WARRANTY THAT COULD
ARISE FROM COURSE OF DEALING OR USAGE OF TRADE. SELLER ALSO DISCLAIMS ALL
STATUTORY WARRANTIES.
GSD -31 Revised 10;739
Page 10 of 10
L 9TRILLIUM
FLOW TECHNOLOGIES'''.
February 27, 2020
Indian River County
South County WWTF
2500 6th Avenue SW
Vero Beach, FL 32962
Attn: Ms. Amanda Koch
Subject: Sole Source Letter- TSC-JACOBS
Dear Ms. Koch:
Thank you for your inquiry in regard to WEMCO pumps and equipment.
Trillium Pumps USA SLC, LLC in Salt Lake City, Utah is the only manufacturer and sole source for WEMCO TORQUE -
FLOW recessed impeller pumps, WEMCO HYDROGRITTER grit separation systems, WEMCO Screw Centrifugal pumps
and Prerostal PreRotation systems, WEMCO CHOP FLOW chopper pumps, WEMCO NON CLOG pumps, WSP Self -
Priming Pumps and replacement parts for all above listed WEMCO equipment. For assistance and complete information on
all WEMCO pumps, equipment, and parts, please contact our exclusive Municipal Representative in your area:
TSC-JACOBS
11021 Countryway Blvd.
Tampa, FL 33626
Telephone: (813) 888-5556
Fax: (813) 854-2183
If favored with your valued business please address any Purchase Orders to: Trillium Pumps USA SLC, LLC in CIO TSC-
JACOBS.
WEMCO Pump is a product line of Trillium. Pumps USA SLC LLC, formally named Envirotech Pumpsystems. Our Federal
I.D. Number, 87-052 9231, has not changed.
Thank you again for the opportunity to serve you.
Sincerely,
Michael S. Howard
Regional Sales Manager 1 Municipal
E-mail: mike.howardtrilliumflow.com
VALVES PUMPS — SERVICES
Trillium Flow Technologies www.trIlllumflow.com 0: +1.716-635-1110
92 Ridgewood Drive C: +1.716-53215
Amherst, NY 14226
USA
April 7, 2020
ITEM 14.C.1
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: April 1, 2020
SUBJECT: Discussion on the Coronavirus Aid, Relief, and Economic Security Act
FROM: Tim Zorc
Commissioner, District 3
Discussion Item:
"7-71
I'd like to raise awareness of key elements of the Coronavirus Aid, Relief, and Economic
Security Act via a discussion of the Act's potential benefits to local businesses and their
employees.
280
First we have the Families First Coronavirus Response Act ("FFCRA"))
[Next is the Payroll Protection Program ("PPP");
On March 27, 2020, President Trump signed into law the Coronavirus Aid, Relief, and Economic Security
Act (H.R. 748) ("CARES Act''). This $2.2 trillion package is U.S. Congress's third stimulus plan in response
to the COVID-19 pandemic, following an $8.3 billion public health funding bill on March 6 and the $100
billion Families First Coronavirus Response Act (H.R. 6201) on March 19.
(Here is) some of the pertinent guidance to help you navigate these provisions.
In essence This Act imposes.
obligations on many employers to provide temporary paid family and sick leave to employees directly
impacted by the COVID-19 pandemic. There are fully refundable tax credits available for amounts paid
to employee's under this act. I have attached some pertinent PDF documents related to this act.
which is an SBA -backed loan for up to 2.5 times your
average monthly payroll costs. This loan is intended to supplant your own efforts in retaining employees
during this pandemic, if your business closed or scaled back because of a closure order or decline in
revenues. I've attached an information sheet and loan application to this email. In some instances the
loan can be forgiven in its entirety. Any lender that is qualified to make SBA loans can fund a PPP loan.
We suggest you speak with your current bank/lender to see if they are qualified to make SBA loans. All
most all large national commercial lenders (PNC, Suntrust, Chase, etc.) are currently qualified to make
these loans, and are gearing up for the process. The window for applying for these loans is 4/3/2020 to
6/30/2020. I've also attached some pertinent information related to this loan program.
there is the Employee Retention Credit. The Employee Retention Credit is a fully refundable tax
credit for employers equal to 50 percent of qualified wages (including allocable qualified health plan
expenses) that Eligible Employers pay their employees. An eligible employer is one who 1) has had their
business partially suspended due to an appropriate governmental authority imposing restrictions upon
the business operations by limiting commerce, travel, or group meetings to COVID-19 such that the
operation can still continue to operate but not at its normal capacity, or 2) experiences a 50 percent
decline in gross receipts during the calendar quarter versus the same calendar quarter in 2019. This
provision is heavy on the technical tax issues, and the IRS has done a good job with this FAQ that covers
just about everything. 1https://www.irs.gov/newsroom/fags-employee-retention-credit-under-the-cares1
ct -
These three (3) provisions are intended to keep employees paid and/or retained during times where
normal business operations are impacted by the COVID-19 pandemic.
281
/58 5
Indian River County, Florida
Solid Waste Disposal District
Board. Memorandum
Date: March 20, 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District
Subject: Final Pay to Geosyntec for Work Order No. 5 — One Year of Groundwater Monitoring Reporting
and Related Consulting Services at the Former South Gifford Road Landfill.
Descriptions and Conditions:
On May 7, 2019, the Solid Waste Disposal District (SWDD) Board approved CCNA-2018-Work Order No. 5 to
Geosyntec Consultants, Inc. (Geosyntec) in the amount of $79,033. This is in accordance with requirements
by the Florida Department of Environmental Protection (FDEP) for groundwater monitoring and reporting for
an additional one year period and annual pollutiion remediation liabilities evaluation for the Former Gifford
Road Landfill Site.
Geosyntec's authorized scope of work included project management, meetings/regulatory interaction,
annual pollution remediation liabilities evaluation, semi-annual sampling, and data evaluation reporting.
Analysis:
Geosyntec has satisfactorily completed all of the tasks described in the scope of work for a total invoiced
amount of $76,814.87, which includes the final invoice of $8,473.04, that is $2,218.13 under budget.
Attached is Geosyntec's letter report describing in more details the services provided under this work
order.
Funding:
Funding for this work is budgeted and available in account number 31521734-033490-03004, which is the
one -cent sales tax fund used for infrastructure needs of the County. Costs associated with the landfills are
authorized uses of the one -cent sales tax in addition to infrastructure.
Description
Account Number
Amount
One Cent Sales Tax Fund — Infrastructure Needs
31521734-033490-03004
$8,473.04
Recommendation:
Solid Waste Disposal District staff recommends that its Board approve Geosyntec's final invoice amount
of $8,473.04.
Attachment:
1. Geosyntec Project Completion Report & Final Invoice.
282
Geosyntec°
consultants
Mr. Himanshu Mehta, P.E.
Managing Director
Indian River County Solid Waste Disposal District
1325 74th Avenue Southwest
Vero Beach, Florida 32968
1120 North 12th Avenue
Pensacola, Florida 32501
PH 850.477.6547
www.geosyntec.com
20 March 2020
Subject: Project Completion Report
One Year of Groundwater Monitoring/Reporting and Related Consulting Services
IRC CCNA-2018-Work Order No. 5
Former South Gifford Road Landfill, Vero Beach, Florida
Dear Mr. Mehta:
Geosyntec Consultants (Geosyntec) is pleased to present to you this project completion report for
Geosyntec Project No. FR0766Q — One Year of Groundwater Monitoring/Reporting and Related
Consulting Services for the Former South Gifford Road Landfill site. This project was completed
under CCNA-2018-Work Order No. 5, authorized on 7 May 2019, pursuant to the Continuing
Contract Agreement for Continuing Engineering Services between Indian River County (IRC),
Solid Waste Disposal District (SWDD) and Geosyntec, dated 17 April 2018. This report has been
prepared as a supplement to our final Invoice No. 396086 dated 17 March 2020, which is attached.
SCOPE OF WORK
The scope of work authorized under Work Order No. 5 addressed the FDEP-required semi-annual
groundwater monitoring and reporting for one year (two sampling and reporting events) and related
consulting services. The project was executed under the following phases: (i) Project Management;
(ii) Meetings/Regulatory Interaction; (iii) Annual Pollution Remediation Liabilities Evaluation; (iv)
Semi -Annual Sampling Activities; and (v) Data Evaluation and Semi -Annual Reporting. Below is a
summary of the work by phase that Geosyntec performed under this work authorization.
Phase 1— Project Management
Under this phase, Geosyntec performed project planning and management responsibilities, such as
correspondence with IRC SWDD and FDEP, invoice review and completion, project coordination,
and project administration.
PR20011_Project Completion WO No 5_FR0766Q
engineers 1 scientists 1 innovators
283
Mr. Himanshu Mehta
20 March 2020
Page 2
Phase 2 — Meetings/Regulatory Interaction
Under this phase, Geosyntec provided ongoing support to IRC SWDD related to interaction and
negotiation with FDEP. Geosyntec also corresponded with FDEP's Southeast District Office during
the transition of the project to a new site manager within the district office.
Phase 3 -Annual Pollution Remediation. Liabilities Evaluation
Under this phase, Geosyntec prepared the annual environmental liability evaluation in response to
Governmental Accounting Standards Board Statement No. 49 (GASB No. 49), Accounting and
Financial Reporting for Pollution Remediation Obligations, which requires the inclusion and
calculation of pollution remediation obligations. The report included the evaluation of two sites,
Former South Gifford Road Closed Landfill (4701 .41St Street) and Old Administration Building
(1840 25th Street) and was submitted to IRC on 30 October 2019.
Phase 4 — Semi -Annual Sampling Activities
Under this phase, Geosyntec conducted field preparation and groundwater sampling activities for
two semi-annual groundwater monitoring events in June and December 2019. Throughout the two
sampling events, a total of 57 groundwater samples were collected under this work authorization.
Phase 5 — Data Evaluation/Reporting
Under this phase, Geosyntec prepared the semi-annual reports for the June and December 2019
events. As, part of the report preparation, Geosyntec completed database management, data
evaluation, trend evaluation, table preparation, and GIS figure preparation. Each report was
submitted to IRC SWDD for review and comment prior to submittal to FDEP. The 2019 Annual
Groundwater Monitoring Report was approved by FDEP on 6 February 2020.
BUDGET
The approved budget for Work Order No. 5 was $79,033. The total invoiced amount, including the
final invoice, is $76,814.87. Therefore, Geosyntec completed this project within the approved
budget.
PR20011 Project Completion WO No 5 FR0766Q
engineers 1 scientists 1 innovators
284
Mr. Himanshu Mehta
20 March 2020
Page 3
CLOSURE
Geosyntec appreciates the opportunity to provide services to Indian River County. If you have any
question regarding this correspondence, please feel free to contact the undersigned at 850.483.5102
or 850.483.5100.
Sincerely,
Crystal Towns, P.G.
Geologist
1A3?-fm,V4
Jill W. Johnson, P.G.
Principal Geologist
PR20011 Project Completion WO No 5 FR0766Q
engineers 1 scientists 1 innovators
285
Geosyntec°
consultants
Mr. Himanshu Mehta, P.E.
Managing Director
Indian River County Solid Waste. Disposal District
1325 74th Avenue Southwest
Vero Beach, Florida 32968
Subject: Project Management Report and Transmittal of Invoice
South Gifford Road Landfill
Dear Mr. Mehta:
• 1120 North 12t Avenue
Pensacola, Florida 32501
PH 850.477.6547
www.geosyntec.com
20 March 2020
Geosyntec Consultants (Geosyntec) prepared this project management report to address the Plume
Groundwater Monitoring project being conducted by Geosyntec on behalf of Indian River County
(IRC) Solid Waste Disposal District (SWDD) at the South Gifford Road Landfill site. This report
presents: (i) a budget overview for this project; (ii) a summary of activities completed to date; (iii)
a discussion of the work reflected on the enclosed invoice; and (iv) recommended actions for the
site. The enclosed invoice reflects labor and expenses through 15 March 2020 for work being
performed at the South Gifford Road Landfill. Table 1 provides invoicing details for the project.
Work Order No. 5 was approved by IRC on 7 May 2019 and the budget for the project was
developed using labor rates that were approved by IRC for use in 2018..
PROJECT MANAGEMENT SUMMARY
Geosyntec's Project No. FR07660: One Year of Groundwater Monitoring/Reporting and
Related Consulting Services (IRC Work Order No. 5)
Budget Overview
Invoice No. 396086 dated 17 March 2020 for $8,473.04, Project No. FR0766Q is enclosed. Listed
below is a summary of the budget, including invoiced amount, and remaining budget. Geosyntec
is within the budget appropriated for this project.
Approved Budget: $ 79,033.00
Invoiced Amount to -date: $ 76,814.87
Remaining Budget: $ $2,218.13
286
engineers 1 scientists 1 innovators
Mr. Himanshu Mehta
20 March 2020
Page 2
Work Completed to Date
The summer 2019 semi-annual groundwater monitoring event was completed from 4 to 6 June
2019. The semi-annual groundwater monitoring report was submitted to FDEP on 31 July 2019.
Investigative derived waste (IDW) generated during Summer 2019 monitoring activities was
transported off-site by Perma-Fix Environmental Services on .16 .July 2019. The annual IRC
Pollution Remediation Liabilities Evaluation was submitted to IRC on 30 October 2019. The
Winter 2019 semi-annual groundwater sampling event was completed the week of 9 December
2019. The 2019 Annual Groundwater Monitoring Report was submitted to FDEP on 31 January
2020 and approved by FDEP in a letter dated 6 February 2020.
Work Reflected on Enclosed Invoice
Labor indicated as professional services ($8,226.25) is attributedto project management and
administration, data management and database maintenance, GIS file maintenance, and submittal
of the semi-annual. report. The remainder of the invoice is associated with a communications fee
per the contract.
Recommended Actions
None.
CLOSURE
Geosyntec appreciates the opportunity to provide services to Indian River County. If you have
any questions regarding this correspondence, please feel free to contact me at (850) 483-5102.
Sincerely,
,C*1-e41,44---)
Crystal Towns, P.G.
Project Geologist
Enclosure
:engineers 1 scientists 1 innovators
287
Table 1
Summary of Invoices Submitted for Geosyntec's Project Number FR0766Q
South Gifford Road Landfill
Geosyntec Project Number/IRC
Work Authorization Number
Invoice No.
Invoice Date
Amount
FR0766Q
(IRC Work Order No. 5)
122372143
05/24/2019
$3,166.13
273373823
06/19/2019
$4,607.73
273376698
07/24/2019
$13,537.74
377976
08/15/2019
$5,501.49
380412
09/12/2019
$1,852.50
385733
11/16/2019
$4,429.00
388629
12/17/2019
$1,934.07
390907
01/17/2020
$18,773.63
393653
02/18/2020
$14,539.54
396086
03/17/2020
$8,473.04
TOTAL
$76,814.87
FR0766Q/PR20016
engineers 1 scientists 1 innovators
288
Geosynec'
consultants
PLEASE REMIT PAYMENT TO:
Geosyntec Consultants, Inc.
900 Broken Sound Parkway NW, Suite 200
Boca Raton, Florida 33487-3575. USA
Tel (561) 995-0900 Fax (561) 995-0925
INDIAN RIVER COUNTY SWDD
1325 74TH AVENUE SW
VERO BEACH, FL 32968
Attention: HIMANSHU MEHTA, P.E.
Invoice #:
Invoice Date:
Project:
Project Name:
396086
3/17/2020
FR0766Q
2019 GIFFORD GWM
For Professional Services Rendered through transaction date: 3/15/2020
If you have questions about this invoice, please contact Crystal Towns at 850.483.5102
Professional Services
3.0% Communication Fee
Current Invoice
**Amount Due This Invoice **
$8,226.25
$246.79
$8,473.04
$8,473.04
Statement
Prior Billings
Current Invoice
Billed To Date
Paid To Date
$68,341.83
$8,473.04
$76,814.87
$53,802.29
Project Budget
Expended to Date
Contract Balance
**Amount Due This Invoice **
$79,033.00
$76,814.87
$2,218.13
$8,473.04
289
Invoice # :396086
Project : FR0766Q -- 2019 GIFFORD GWM
Phase : 01) PROJECT MANAGEMENT
Class/ Employee Name
PROJECT ADMINISTRATOR
HERNANDEZ, STEPHANIE
SENIOR STAFF PROFESSIONAL
GALVIN, ANDREW
PROJECT PROFESSIONAL
TOWNS, CRYSTAL
Total Phase : 01) PROJECT MANAGEMENT
Hours Rate Amount
1.25 65.00
4.00 140.00
1.00 185.00
Phase Labor
3.0% Communication Fee
81.25
560.00
185.00
826.25
24.79
Phase : 02) MTGS/REGULATORY
Class / Employee Name
PROJECT PROFESSIONAL
TOWNS, CRYSTAL
Total Phase : 02) MTGS/REGULATORY
Hours Rate Amount
20.00 185.00
Phase. Labor
3.0% Communication Fee
3,700.00
3,700.00
111.00
Phase : 05) DATA EVAL / REPORTING
Class / Employee Name
PROJECT PROFESSIONAL
TOWNS, CRYSTAL
Total Phase : 05) DATA EVAL / REPORTING
Hours Rate Amount
20.00 185.00
Phase Labor
3.0% Communication Fee
3,700.00
3,700.00
111.00
Total Project Labor
3.0% Communication. Fee
8,226.25
246.79
Total Project: FR0766Q -- 2019 GIFFORD GWM 8,473.04
INCPMGEOPH Page
Indian River County, Florida
Solid Waste Disposal District
Board Memorandum
Date: March 27, 2019
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Ron Jones, BSCE, Assistant Managing Director, Solid Waste Disposal District
Subject: CCNA-2018 Work Order No. 32 to Kimley-Horn for the Solid Waste Disposal District
Household Hazardous Waste and Recycling Facility Conceptual Design
Descriptions and Conditions:
The Solid Waste Disposal District (SWDD) is required by the Florida Department of Environmental
Protection (FDEP) rules to provide safe collection and disposal of Household Hazardous Waste (HHW). The
current HHW Facility is over twenty years old, undersized, and creating unsafe ingress -egress traffic flow
issues. The Recycling Transfer Facility was built five years ago, and the recycling materials are exceeding
storage capacity. The purpose of this proposal is to address each of these conditions and provide SWDD
with a suitable Civil and Architectural conceptual design.
Analysis:
Kimley-Horn and Associates, Inc. (Kimley-Horn) has prepared CCNA-2018 Work Order No. 32, provided in
Attachment 1, for engineering services detailing the scope of work, budget, and schedule for each of the
tasks. The fees to be paid by SWDD for the execution of this work authorization are in accordance with
the engineer's continuing consulting services master agreement entered into on April 17, 2018. The tasks
are listed below showing the expected completion dates and their estimated fees.
TASK.
DESCRIPTION
DUE DATE
AMOUNT
Task 1
Existing Conditions Assessment
30 Days from NTP (a)
$9,200 — Lump Sum
Task 2
Site Plan Alternatives and Order of Magnitude
Costs
45 Days from NTP (b)
$14,200 — Lump Sum
Task 3
Conceptual Plans and Planning OPC
60 Days from NTP (c)
$9,700 — Lump Sum
Sub -Consultants (Architect and Survey)
$14,300
Other Direct Cost
$1,000
TOTAL (Lump Sum) =
$ 48,400
NTP — Notice to Proceed
(a) And receipt of data from SWDD.
(b) Two alternative site plans along with Engineers Opinion of Probable Cost will be provided within 45 days of receipt of information
from SWDD.
(C) Consultant will revise the selected alternative with final comments from the Client to prepare a final conceptual plan and a two-
dimensional and three-dimensional rendering of the final site plan.
291
Funding:
Funding for the SWDD HHW and Recycling Facility Conceptual Design is budgeted and available in the
Engineering Services account in the SWDD Landfill Fund, which is funded from SWDD assessments and
user fees. The account has a total budget of $400,000 for the 2019/2020 fiscal year.
Description
Account Number
Amount
Engineering Services
41121734-033130
$48,400
Recommendation:
Solid Waste Disposal District (SWDD) staff recommends that its Board approve the following:
a) Approve CCNA-2018 Work Order No. 32 with Kimley-Horn and. Associates, Inc. in the amount of
$48,400, to provide engineering services related to the SWDD Household Hazardous Waste and
Recycling Facility Conceptual Design.
b) Authorize the Chairman to execute the same, as presented.
Attachment:
1. CCNA-2018 Work Order No. 32 — Kim ley -Horn
292
WORK ORDER NUMBER 32
HOUSEHOLD HAZARDOUS WASTE AND RECYCLING FACILITY CONCEPTUAL
DESIGN
This Work Order Number 32 is entered into as of this _ day of 20_, pursuant to
the Continuing Consulting Engineering Services. Agreement for Professional Services entered into the 17th
day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY,
a political subdivision of the State of Florida ("COUNTY") and Kimley-Horn, and Associates, Inc.
("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on. Exhibit
A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional
services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule),
attached to this Work Order and made a part hereof by this reference. The Consultant will perform the
professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule),
attached to this Work Order and made a part hereof by this reference all in accordance with the terms
and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing
contained in any Work Order shall conflict with the terms of the Agreement and the terms of the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: SOLID WASTE DISPOSAL DISTRICT
By: By:
Print Name:
Title: BCC Approved Date:
Attest: Jeffrey R. Smith, Clerk of Court and
Comptroller
By:
Susan Adams, Chairperson
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Dylan T. Reingold, County Attorney
293
EXHIBIT A - SCOPE OF WORK
SCOPE OF WORK
Task 1 Existing Conditions Assessment
Consultant will coordinate with Surveyor and Geotechnical Engineer to gather information necessary to
prepare site plan and conceptual design plans for the proposed new Household Hazardous Waste
(HHW), Recycling, and Educational Facility. Consultant will engage a subconsultant, Masteller, Moler &
Taylor, Inc. (MM&T), to perform the topographic survey for the Project area of work (shown in the
figure below).
294
During the site investigation phase of the project, Kimley-Horn will:
1. Establish storm -water management criteria specific to the proposed development and to determine
the type(s) of permit(s) required.
2. Request record drawings of the existing water and sewer system. Determine minimum fire protection
water supply requirements relating to proposed facilities.
3. Perform up to two (2) site visit to observe existing conditions, verify survey features and document
the site.
4. Obtain a Design Ticket from Sunshine State one call of Florida (SSOCOF) to verify utility providers
within or near the project site.
5. Request utility as -built records for utility providers responding to the SSOCOF design ticket.
6. Review FEMA Maps for the site to determine recommended Finished Floor Elevation and lowest grade
elevations for the Project.
7. Provide a list of survey and geotechnical requirements/deficiencies and coordinate with respective
parties.
Task 2 — Site Plan Alternatives and Order -of -Magnitude Costs
Consultant will meet with County staff to discuss Project priorities and needs and develop a program for
the proposed facilities to be constructed as part of the Project. Consultant will prepare up to two (2)
alternative site plans and accompanying Opinions of Probable Cost (OPCs) for the Project based upon
the identified Project needs and priorities for Client review.
The proposed improvements anticipated to be included within the scope of work are anticipated to be:
• Re -alignment of existing internal road
• Demolition of existing HHW, Recycling, and Cardboard facilities
• Construction of new, combine HHW, Recycling, and Educational facility
• Associated sitework improvements
Consultant will engage a subconsultant, CMK Design Studio, Inc. (CMK), to assist in preparing site plans
and OPCs for the Project.
Task 3 - Conceptual Plans and Planning Opinion of Probable Cost
Based upon feedback provided on the two (2) alternatives evaluated in Task 2 above, the Consultant will
revise the selected alternative with final comments from the Client to prepare a final conceptual plan for
the Project which shall be the basis for final design (under a separate work order). Consultant will
update the planning level OPC and provide to the Client for use in budgeting for the Project.
Consultant will prepare a two-dimensional and 3-dimensional rendering of the final site plan for use in
informational materials related to the Project.
DELIVERABLES
Task 1— Survey in PDF and CAD and existing conditions plan
Task 2 — Site Plan Alternatives and Order -of -Magnitude Opinion of Probable Cost for each Alternative
Task 3 — Conceptual Plans for Project and Opinion of Probable Cost for Selected Alternative
295
ASSUMPTIONS
The Scope of Services and associated fees are as specifically states above and are based on the following
assumptions. If additional information reveals material differences between these assumptions and
Project needs or regulatory requirements the Consultant shall proceed only upon receipt of a
supplemental work order:
• Landscape architectural design services (proposed landscape and hardscape, irrigation, tree
mitigation, etc.) are not included in this scope of services but can be provided as additional
services.
• For this proposal Kimley-Horn assumes that adjacent, existing water and sewer mains are of
sufficient size, depth and capacity to serve the project.
• Dry utilities (duct banks, electrical, communications, etc.) and gas utilities shall be designed
by others and coordinated with Kimley-Horn.
• The proposed development of the site will not require any archaeological or historical
evaluations or studies under this scope of services.
Information to be provided by the COUNTY includes:
• Available site surveys and plans
• Geotechnical Engineering report for the project providing vehicular and pedestrian
pavement design recommendations and percolation test results, soil suitability, borings
of unsuitable soils depths, and other pertinent information
296
EXHIBIT B — FEE SCHEDULE
The COUNTY agrees to pay, and the Consultant agrees to accept for services rendered
pursuant to this Agreement fees inclusive of expenses as follows:
A. Professional Services Fee
The basic compensation mutually agreed upon by the Consultant and the
COUNTY is as follows:
Consultant's Labor Components
Task Labor Fee
1 Existing Conditions Assessment $9,200
2 Site Plan Alternatives and Order -of -Magnitude Costs $14,200
3 Conceptual Plans and Planning OPC $9,700
Total Labor Fee $33,100
Sub -Consultants (Architect and Survey) $14,300
Other Direct Costs $1,000
TOTAL LUMP SUM FEE $48,400
297
EXHIBIT C - TIME SCHEDULE
Upon authorization to proceed by the COUNTY, final documents are anticipated to take
approximately two (2) months from the Notice to Proceed (NTP).
NTP contingent upon approval
1 Existing Conditions Assessment 30 days from NTP
2 Site Plan Alternatives/Order-of-Magnitude Costs 45 days from NTP
3 Conceptual Plans and Planning OPC 60 days from NTP
This Agreement is made in anticipation of conditions permitting continuous and orderly
progress through completion of the services. Times for performance shall be extended as
necessary for delays or suspensions. Notwithstanding any other provision of this Agreement,
the Consultant shall not have liability for or be deemed in breach because of delays caused by
any factor outside of its reasonable control.
(THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK)
298
)58G
Indian River County, Florida
Solid Waste Disposal District
Board Memorandum
Date: March 27, 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District
Subject: Approval of Amendment No. 1 to Recycling Services at Government Buildings and Facilities
Agreement
Descriptions and Conditions:
On January 9, 2018, the Indian River County Solid Waste Disposal District (SWDD) entered into a Recycling
Services at Government Buildings and Facilities Agreement with Waste Management Inc. of Florida. This
agreement included a procedure for requesting an annual rate adjustment. The date to submit the request
was April 30th; however, the calculation forthe rate adjustment required the use of the published Consumer
Price Index for April which would come out after April 30th. Therefore, staff is requesting an amendment to
this agreement to allow Waste Management sufficient time to submit the rate adjustment.
Analysis:
Staff recommends modifying the rate adjustment procedure to allow until June 1st for Waste
Management to submit an annual rate adjustment. This is sufficient time for staff to review and
recommend approval to the County Administrator prior to the rate going in effect as of October 1st of the
same year.
Funding:
The change to the date of the adjustment request does not require any funding modifications.
Recommendation:
Staff recommends that its Board:
a. Approve the Amendment No. 1 to Recycling Services at Government Buildings and Facilities
Agreement with Waste Management Inc. of Florida to extend the due date forthe annual rate
adjustment from April 30th to June 1st.
b. Authorize the Chairman to execute the agreement after review and approval by the County
Attorney as to form and legal sufficiency.
Attachment:
1. Amendment No. 1 to Recycling Services at Government Buildings and Facilities Agreement
299
FIRST AMENDMENT TO RECYCLING SERVICES AT GOVERNMENT BUILDINGS AND FACILITIES
AGREEMENT
This First Amendment to Recycling Services at Government Buildings and Facilities Agreement ("First
Amendment") is by and between the Solid Waste Disposal District (SWDD), a dependent special district of INDIAN
RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of
Florida, (hereinafter called Owner) and Waste Management Inc. of Florida (hereinafter called Contractor). Owner
and Contractor, n consideration of the mutual covenants hereinafter set forth, agree as follows:
RECITALS
WHEREAS, on January 9, 2018, SWDD and Contractor entered into the Recycling Services at Governmental Buildings
and Facilities Services Agreement pursuant to Bid Number 2018010 (the Contract Agreement); and
WHEREAS, SWDD and Contractor desire to amend the Rate Adjustment procedure to allow sufficient time to request
a rate adjustment;
NOW THEREFORE, in consideration of the mutual undertaking herein and other good and valuable consideration,
the receipt and adequacy of which is hereby acknowledged, the parties agree, as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein.
2. Article 4.04 B Amended. The entire paragraph in Article 4.04 B is replaced with the following:
B. Contractor may request an annual rate adjustment. Such request must be submitted in writing to
SWDD no later than June 1 of the year in which Contractor would like the rate adjustment to go into
effect. Such rate adjustments are subject to approval by the County Administrator or his designee.
If approved, the rate adjustment would become effective October 1 of that year.
3. All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, SWDD and Contractor executed this First Amendment this day of April 2020:
Owner: Contractor:
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT WASTE MANAGEMENT INC. OF FLORIDA
By: By:
Susan Adams, Chairman Name: David Myhan
Title: President
Date:
APPROVED: ATTEST:
By: Jeffrey R. Smith, Clerk of Court and Comptroller
Jason E. Brown, County Administrator
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
Attest:
By: Deputy Clerk
Dylan Reingold, County Attorney
300
Indian River County, Florida
Solid Waste Disposal District
Board Memorandum
Date: March, 26 2020
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District
Subject: Final'Pay to CDM Smith for CCNA 2018 Work Order No. 3 — Annual Permit Compliance and
Monitoring
Descriptions and Conditions:
On January 15, 2019, the Solid Waste Disposal District (SWDD) Board approved CCNA 2018 Work Order
No. 3 to CDM Smith for Annual Permit Compliance Monitoring and Reporting on behalf of the Indian River
County Landfill. The authorization was executed with a not -to -exceed budget of $150,780.
Analysis:
CDM Smith has satisfactorily completed all the assignments described in the scope of work for a total
invoiced amount, including the final invoice of $2,400.00. After final payment, the total amount paid to
CDM Smith will be $150,780. Attached is CDM Smith's letter report describing in more detail the services
provided under each task.
Funding:
Funding for this work is budgeted and available in the Engineering Services account number, which is
funded from SWDD assessments and user fees.
Description
Account Number
Amount
Engineering Services
41121734-033130
$2,400.00
Recommendation:
Solid Waste Disposal District staff recommends that its Board approve CDM Smith's final invoice amount
of $2,400.00.
Attachment:
1. CDM Smith Project Completion Report & Final Invoice
301
Smith
1701 Highway A -1-A, Suite 301
Vero Beach, Florida 32963
tel: 772-231-4301
fax: 772-231-4332
February 19, 2020
VIA EMAIL
Mr. Himanshu H. Mehta, P.E.
Managing Director
Indian River County
Solid Waste Disposal District
1325 74th Avenue SW
Vero Beach, Florida 32968
Subject: Indian River County Solid Waste Disposal District
2019. Annual Permit Compliance and Monitoring (WO No. 3)
Final Invoice
Dear Mr. Mehta:
Transmitted herewith is a project completion report for the above referenced project. This work
was completed in accordance with the Continuing Contract Agreement for Professional Services
between Indian River County (IRC) Solid Waste Disposal District (SWDD) and CDM Smith Inc. (CDM
Smith), dated April 17, 2018 under Work Order No. CCNA2018-WO No. 3 dated January 15, 2019.
This project completion report is to serve as additional information to the final invoice (Invoice No.
90093394).
IRC SWDD is required to perform environmental compliance monitoring and reporting for water
and air quality in accordance with the IRC Landfill's operating permits. During calendar year 2019,
IRC SWDD was required to submit semi-annual reports of groundwater and surface water quality at
the IRC Landfill to the Florida Department of Environmental Protection (FDEP). This was done in
accordance with Chapter 62-701.510, Florida Administrative Code (F.A.C.) and the Water Quality
Monitoring Plan (WQMP) included as Appendix 3 of Permit Nos. 0128769 -022 -SC and 0128769-
023 -SO for the Class I landfill and the WQMP included as Appendix 3 of Permit No. 0128769 -025 -
SO -24 dated July 13, 2017 for the C&D debris disposal facility.
Results of routine semi-annual monitoring of groundwater quality at the C&D debris disposal
facility in January 2017 indicated that confirmed concentrations of benzene and sodium exceeded
the Primary Drinking Water Standard Maximum Contaminant Levels (MCLs) in samples collected
from monitor well MW -21S. MW -21S is one of the 10 detection monitor wells that comprise the
monitoring network for the C&D debris disposal facility. In accordance with FDEP rules and the
permit for the facility, the IRC SWDD reported the exceedances of the MCLs to the FDEP in March
302
WATER + ENVIRONMENT+TRANSPORTATION + ENERGY + FACILITIES
CDM
Smith
2017. In a letter dated June 22, 2017, FDEP requested that the IRC SWDD initiate evaluation
monitoring in accordance with the requirements of Chapter 62-701.510(6), F.A.C. In July 2017, IRC
SWDD installed one monitor well (MW -49S) and performed two quarterly sampling events (July
2017 and October 2017). Quarterly sampling continued to be performed in 2019.
During performance of this Work Order, the IRC Landfill was operating under a Title V Air
Operation Permit (Permit No. 0610015 -005 -AV), which was issued on June 1, 2017, that contains
monitoring and reporting requirements related to the landfill gas collection and control system. IRC
SWDD is required to prepare and submit the following to FDEP and the U.S. Environmental
Protection Agency (USEPA), Region 4:
• Annual Statement of Compliance
• Annual Operating Re ort
P
• Annual Emissions Fee
• Semi -Annual Monitoring Report
• Annual Landfill Gas Sulfur Content Test
IRC SWDD is also required to perform miscellaneous sampling and monitoring activities in
compliance with the solid waste operation permits and the Multi -Sector Generic Permit (MSGP) for
stormwater discharge (FLRO5G035-003).
This project included providing the required permit compliance and monitoring services under the
following tasks:
• Task 1.0 - Project Quality Management
• Task 2.0 - Semi -Annual Water Quality Sampling and Reporting
• Task 3.0 - Title V Permit Compliance and Reporting
• Task 4.0 - Evaluation Monitoring for the C&D Debris Disposal Facility
• Task 5.0 - General Technical and Miscellaneous Permit Compliance Assistance
303
i0
Smith
TASK 1.0 - PROJECT QUALITY MANAGEMENT
Activities performed under this task consisted of those generally administrative functions required
to assure that the project remained on schedule, within budget, and that the quality of the work
products defined within this scope was consistent with CDM Smith's standards and IRC SWDD's
expectations.
CDM Smith coordinated with IRC SWDD staff for project planning. Preparation of invoices and
project administration was also performed under this task.
TASK 2.0 - SEMI-ANNUAL WATER QUALITY SAMPLING AND REPORTING
Under this task, CDM Smith assisted IRC SWDD with the semi-annual water quality sampling,
monitoring, and reporting in accordance with Chapter 62-701.510, F.A.C. CDM Smith contracted
with Ideal Tech Service, Inc. (ITS) to perform the groundwater and surface water sampling. The
samples were analyzed by Environmental Conservation Laboratories, Inc. (ENCO) under contract to
IRC SWDD.
Semi-annual sampling of the Class I and C&D debris disposal facility groundwater monitor wells
was performed in January and July of 2019. The samples collected from the Class I monitoring wells
during these events were analyzed for the routine monitoring parameters listed in Paragraph 7 of
the WQMP and Chapter 62-701.510(7)(a), F.A.C. The samples collected from the C&D debris
disposal facility monitoring wells, except for MW -21, were analyzed for the routine monitoring
parameters listed in Paragraph 8 of the WQMP and Chapter 62-701.730(8)(c), F.A.C. In total, 39
wells (29 Class I and 10 C&D) were sampled in January and 26 wells (16 Class I and 10 C&D) were
sampled in July. Samples from one surface water site were collected in January and July, if water
was discharging from the stormwater pond. The samples, if collected, were analyzed for the
parameters listed in Paragraph 13 of the WQMP and Chapter 62-701.510(7)(b), F.A.C.
The January 2019 semi-annual sampling event was conducted from January 28 to 30, 2019. For this
event, groundwater samples were collected from the 12 intermediate -depth groundwater wells, 12
shallow groundwater wells, and one deep monitor well at the Class I landfill and 10 groundwater
monitor wells at the C&D debris disposal facility. Water levels were measured in 55 monitor wells.
A surface water level measurement was taken at Staff Gauge No. 12.
The July 2019 event was conducted from July 15 to 17, 2019. For this event, groundwater samples
were collected from the 12 shallow groundwater wells, one intermediate -depth well, and one deep
monitor well at the Class I landfill and 10 groundwater monitor wells at the C&D debris disposal
facility. A surface water sample was collected from the designated surface water sampling location.
304
i0
CDM
Smith
Water levels were measured in 55 monitor wells. A surface water level measurement was taken at
Staff Gauge No. 12.
CDM Smith assisted IRC SWDD in coordinating the analytical testing activities with ENCO, notified
the FDEP prior to sampling, reviewed and evaluated the analytical test results, and prepared: the
semi-annual reports. The January 2019 Water Quality Monitoring Report was submitted to the
FDEP onApril 17, 2019 and the July 2019 Water Quality Monitoring Report was submitted to the
FDEP on October 8, 2019.
TASK 3.0 - TITLE V PERMIT COMPLIANCE AND REPORTING
The Title V Air Operation Permit (Permit No. 0610015 -005 -AV) for the IRC Landfill contains
monitoring and reporting requirements related to the landfill gas collection and control system. In
accordance with the Title V permit, CDM Smith assisted IRC SWDD, as described below, in fulfilling
all air permit requirements and conditions within the required regulatory timeframes.
Statement of Compliance
CDM Smith prepared and submitted the Statement of Compliance for the reporting period of
January through December of 2018.for the IRC Landfill to the FDEP on February 26, 2019 in
accordance with Chapter 62-213.440(3)(a)(2), F.A.C.
Electronic Annual Operating Report (EAOR).
CDM Smith prepared and submitted the 2018 reporting year EAOR for the IRC Landfill to the FDEP
on March 29, 2019.
Semi -Annual Monitoring Report
CDM Smith prepared and submitted two semi-annual monitoring reports to demonstrate . .
compliance with thefederal requirements. The report covering July -December 2018 was submitted
to FDEP on February 26, 2019. The report covering January -June 2019 was submitted to FDEP on
August 28, 2019.
Annual Emissions Fee
CDM Smith prepared and submitted the 2018 reporting year Title V fee to the FDEP on March 29,
2019.
305
Smith
Annual Landfill Gas Sulfur Content Test
CDM Smith sampled the landfill gas and then sent the samples to a certified air testing laboratory to
determine sulfur content in accordance with Method ASTM D5504-12. CDM Smith calculated the
sulfur dioxide emissions using the laboratory results and reported it to FDEP in a letter report. The
calendar year 2019 report was submitted to FDEP on January 24, 2020.
TASK 4.0 - EVALUATION MONITORING FOR THE C&D DEBRIS DISPOSAL FACILITY
CDM Smith assisted the IRC SWDD with the quarterly sampling events for Calendar Year 2019
(January 2019, April 2019, and: July 2019) for MW -49S and MW -21S. CDM Smith subcontracted
with ITS to perform the sampling. The samples collected in January, April and July were analyzed
for the parameters listed in Chapter 62-701.510(7)(a), F.A.C. The January 2019 and July 2019
events were performed concurrently with the routine groundwater monitoring scheduled for late
January and July 2019. The samples were analyzed by ENCO under contract with IRC SWDD.
The January 2019 sampling event was completed on January 28, 2019. CDM Smith prepared and
submitted an Evaluation Monitoring letter report to FDEP on April 5, 2019.
The April 2019 sampling event was completed on April 24, 2019. CDM Smith prepared and
submitted an Evaluation Monitoring letter report to FDEP on May 17, 2019.
The July 2019 sampling event was completed on July 16, 2019. CDM Smith prepared and submitted
an Evaluation Monitoring letter report to FDEP on August 15, 2019.
Under WO 2, CDM Smith implemented the Contamination Evaluation Plan (CEP) for the C&D: Debris
Disposal Facility. The results of the CEP implementation were provided to FDEP in the
Contamination Evaluation Report (CER) on May 31, 2019. After submittal of the report, CDM Smith
provided additional coordination assistance with FDEP under this WO 3. FDEP provided comments
on the CER on June 26, 2019. CDM Smith met with IRC on July 1, 2019 to discuss FDEP's comments
and determine the best option for IRC. CDM Smith facilitated a call with FDEP and IRC on July 23,
2019. FDEP agreed to CDM Smith's recommendation to proceed with quarterly assessment
monitoring. CDM Smith prepared and submitted a letter response to FDEP's CER comments on
August 2, 2019. Additional comments were received from FDEP on August 22, 2019. CDM Smith
prepared and submitted a letter response to FDEP on September 18, 2019 clarifying the assessment
monitoring and requesting to begin in January 2020 with the routine monitoring. On October 14,
2019, FDEP approved the quarterly assessment monitoring program and noted that it would
replace the evaluation monitoring moving forward.
306
%%lth
TASK 5.0 - GENERAL TECHNICAL AND MISCELLANEOUS PERMIT COMPLIANCE ASSISTANCE
CDM Smith provided general technical and permit compliance assistance to IRC SWDD staff on an
as needed basis including assistance with preparing agenda items, IRC budgetary information, and
miscellaneous technical support.
Under. this task, CDM Smith performed quarterly monitoring of the landfill gas migration
monitoring wells located at the IRC Landfill site boundary, as well as enclosed structures located on
site, and submitted reports of the results to the FDEP. The reports were submitted to the FDEP on
March 18, 2019, June 14, 2019, September 12, 2019, and November 26, 2019.
CDM Smith provided assistance with responding to FDEP's questions from their facility inspection
on November 18, 2019.
CDM Smith contracted with JAEE Environmental Services, Inc. to install one new piezometer for
Segment 3 Cell 2 as required by Permit Modification Nos. 0128769-026-SC-IM/0128769-027-SO-
MM issued April 2, 2018. The piezometer, PZ -1, was installed on February 12, 2020. CDM Smith
staff obtained the required initial field parameters (depth to water, pH, temperature, conductivity,
dissolved oxygen, turbidity, color, and odor) after installation. CDM Smith contracted with
Masteller, Moler, and Taylor, Inc. to survey the new piezometer location and elevations. The well
completion report was submitted to FDEP on February 14, 2020.
CDM Smith appreciates the opportunity to provide these services to the IRC SWDD. If you have any
questions or require additional information on the above project, please contact me.
Sincerely,
Amy M. Hightower, P.E., BCEE, PMP
Project Manager
CDM Smith Inc.
307
Smith
INDIAN RIVER COUNTY FLORIDA
HIMANSHU H. MEHTA
1325 74th AVENUE S.W.
VERO BEACH FL 32968
INVOICE
Amount Due: $2,400.00
Please Remit To:
CDM Smith Inc.
PO Box 100902
Atlanta GA 30384-0902
Account Number: 000200418081
Wire Routing: 011000138
Invoice Number: 90093394
Invoice Date: 02/18/2020
Project Number: 234990
PLEASE INCLUDE INVOICE NUMBER ON ALL CORRESPONDENCE
SERVICES FROM January 19, 2020 TO February 15, 2020
In accordance with the Continuing Contract Agreement for Professional Services, dated April 17, 2018 and CNNA2018 Work
Order No. 3, dated Januaryl5, 2019, between Indian River County and CDM Smith Inc., we are rendering the following invoice
for Professional Engineering Services as described below:
Task
PERM COMP MONT&RPT19
SEMI-ANNUAL WQS RPT
TITLE V PERMIT
EVALUATION MONITOR
GEN TECH & MISC COMP
Task % Total Previously Amount Due
Amount Complete Invoiced Invoiced This Period
$25,190.00 100.00% $25,190.00 $25,190.00 $0.00
$46,700.00 100.00% $46,700.00 $46,700.00 $0.00
$26,380.00 100.00% $26,380.00 $26,380.00 $0.00
$28,510.00 100.00% $28,510.00 $28,510.00 $0.00
$24,000.00 100.00% $24,000.00 $21,600.00 $2,400.00
Total $150,780.00 $150,780.00 $148,380.00
AMOUNT DUE THIS PERIOD $2,400.00