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HomeMy WebLinkAbout03/03/2020 (4)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Meeting Minutes - Final Tuesday, March 3, 2020 9:OO AM Commission Chambers Board of County Commissioners Chairman Susan Adams Vice Chairman Joseph E. Flescher Commissioner Tim Zorc Commissioner Peter D. O'Bryan Commissioner Bob Solari Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk • Board of County Commissioners Meeting Minutes - Final March 3, 2020 . CALL TO ORDER Present: . 5 Chairman Susan Adams Vice Chairman Joseph Flescher Commissioner Tim Zorc Commissioner Peter O'Bryan Commissioner Bob Solari 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Minister Jack White of Gifford Church of Christ 3. PLEDGE OF ALLEGIANCE Commissioner Bob Solari 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS ADDED: Additional backup materials for Item 8.L. Miscellaneous Budget Amendment 005 A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve the Agenda as amended. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 5. PROCLAMATIONS and PRESENTATIONS 5.A. 20-1302 Presentation of Proclamation Designating the Month of March, 2020, As March for Meals Month Recommended Action: Recommend. Read and Present Attachments: Proclamation Chairman Adams read and presented the Proclamation to Karen Deigl, CEO, Senior Resource Association, who provided information about the number of county residents assisted by the various Meals on Wheels nutrition programs. No Action Taken or Required 5.B. 20-1332 Presentation of Proclamation on Partnering with the 2020 Census to Ensure an Accurate Count for Indian River County Recommended Action Read and Present Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Attachments: Proclamation Commissioner Solari read and presented the Proclamation to Amy Hill, Partnership Specialist with the U.S. Census Bureau in Indian River County. Ms. Hill thanked Chairman Adams for her work as Chairman of the Count Committee, and provided information on how to participate in the 2020 Census. No Action Taken or Required 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 20-1335 Planning and Zoning Commission Appointment Attachments: Staff Report Mr. Harry G Howle was appointed to the position of "BCC Appointee, District 5" on the Planning and Zoning Commission. No Action Taken or Required • 7.B. 20-1339 Beach Basket Pilot Campaign Recommended Action: This item is for informational purposes only - no action required Attachments: Staff Report Letter of Support from Coastal Connections No Action Taken or Required 7.C. 20-1357 Update on Virgin Trains Expenses Recommended Action: No Action Required Attachments: Staff Report Virgin Trains Expenses No Action Taken or Required 7.D. 20-1366 Indian River County Venue Event Calendar Review Recommended Action This is informational item only; no Board action is required. Attachments: Staff Report No Action Taken or Required Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes — Final March 3, 2020 8. CONSENT AGENDA A motion was made by Vice Chairman Flescher, seconded by Commissioner Zorc, to approve the Consent Agenda as amended, pulling Item 8.L. for discussion. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 8.A. 20-1333 Checks and Electronic Payments February 7, 2020 to February 13, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of February 7, 2020 to February 13, 2020 Attachments: Finance Department Staff Report Approved 8.B. 20-1355 Checks and Electronic Payments February 14, 2020 to February 20, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of February 14, 2020 to February 20, 2020 Attachments: Finance Department Staff Report Approved 8.C. 20-1293 GRBK GHO Arabella Reserve, LLC's Request for Final Plat Approval for a Subdivision to be known as Arabella Reserve [SD -18-01-02 / 2003060207-84550] Recommended Action: Staff recommends that the Board of County Commissioners grant final plat approval for Arabella Reserve. Attachments: Staff Report Location Map Final Plat Layout Approved staffs recommendation 8.D. 20-1297 Approval of Renewal for a Class "A" Certificate of Public Convenience and Necessity for Indian River Shores Department of Public Safety Recommended Action: Staff respectfully recommends that the Board of County Commissioners approve renewal of the Class "A" Certificate of Public Convenience and Necessity for Indian River Shores Department of Public Safety, to be effective for a period of two (2) years from April 15, 2020 to April 15, 2022. Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Attachments: Staff Report Renewal Application- Indian River Shores Approved staffs recommendation 8.E. 20-1321 Approval of Resolution Adopting the Updated 2020 Indian River County Unified Local Mitigation Strategy Recommended Action: Staff recommends approval of the Resolution and the updated 2020 Indian River County Unified Local Mitigation Strategy. Staff also requests authorityto forward the revised LMS plan to each municipality for their formal approval. Attachments: Staff Report Resolution Approving 2020 LMS Approved Resolution 2020-020, approving the 2020 Revised Indian River County Unified Local Mitigation Strategy. 8.F. 20-1334 Release of Demolition. Lien (Lots 6 and 7, Block 6, Spruce Park Subdivision) Recommended Action: Authorize the Chairman to execute the Release of Lien for recordation in the Public Records of Indian River County, Florida. Attachments: Staff Report Release of Lien 8.G. 20-1336 Recommended Action: Approved staffs recommendation Work Order No. 5 Ecological Associates, Inc. HCP Sea Turtle Monitoring. North and South County The recommendation of staff is for the Board to approve Work Order No. 5 to the contract with Ecological Associates, Inc. in the amount of $82,461.75, and authorize the Chairman to sign on behalf of the County Attachments: Staff Report Ecological Associates Work Order No. 5 Attachment B Approved staffs recommendation 8.H. 20-1348. Permission to Advertise for Modification to County Code Section 201.64 and 201.65 Recommended Action: Staff recommends that the Board of County Commissioners authorize a Public Hearing for an amendment to Section 201.64 and Section 201.65, and to authorize staff to advertise for the public hearing Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes — Final March 3, 2020 • • Attachments: Staff Report Proposed Changes for Section 201.64 Proposed Changes for Section 201.65 Approved staffs recommendation 8.1. 20-1358 First Amendment to the Agreement between Indian River County and Lost Tree Preserve, LLC Recommended Action: Staff recommends approval of the First Amendment to the Agreement between Indian River County, FL and Lost Tree Preserve, LLC for Lost Tree Preserve Planned Development reimbursing the developer as outlined in Exhibit D, and authorize the Chairman to execute the First Amendment on their behalf for $135,980.08 Attachments: Staff Report First Amendment to the Agreement Approved staffs recommendation 8.J. 20-1340 Amendment 1 to Work Order No. 7 Masteller & Moler, Inc., 8th Street 24" Force Main Relocation - FDOT Project 437717-1 Staff recommends the Board of County Commissioners approve Amendment 1 to Work Order No. 7 with Masteller & Moler, Inc. for a lump sum of $5,320.00, and authorize the Chair to execute the amendment after review and approval from the County Attorney. Recommended Action: Attachments: Staff Report Amendment 1 to Work Order No 7 Approved staffs recommendation 8.K. 20-1344 Indian River County Subaward and Grant Agreement for Hurricane Dorian Recommended Action: Staff recommends the Board approve and authorize the Chairman to execute the agreement and all other documents necessary to effectuate the agreement and authorize the County Administrator to sign any additional modifications. Attachments: Staff Report Federally -Funded Subaward and Grant Agreement Approved staffs recommendation 8.L. 20-1370 Miscellaneous Budget Amendment 005 Recommended Action: Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2019-2020 budget Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Attachments: Staff Report 2019 2020 Resolution Exhibit A County Administrator Jason Brown noted a change in the funding source for Item 6, Emergency Sand for Golden Sands Park, from the Beach Restoration Fund to the MSTU (Municipal Service Taxing Unit) Fund. A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve Resolution 2020-021, amending the Fiscal Year 2019-2020 Budget. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 8.M. 20-1362 Rejection of Bids for 2020024 - NCAC Deck Lighting Recommended Action: Staff recommends that the Board reject all bids received in response to 2020024 and authorize staff to resolicit the work. Attachments: Staff Report Approved staffs recommendation 8.N. 20-1364 Award of Bid 2020026 - Demolition of 1200 37th Street Recommended Action: Staff recommends the Board award bid 2020026 to South Florida Building, Inc., in the amount of $54,094.00, approve the sample agreement and authorize the Chairman to sign the agreement after the County Attorney has reviewed it as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.0. 20-1365 Designation of Excess Equipment as Surplus Recommended Action: Staff recommends the Board declare the items on the Excess Equipment List for 030320 Agenda as surplus, and authorize their sale and/or disposal, as indicated. Attachments: Staff Report List for 030320 Agenda Approved staffs recommendation 8.P. 20-1359 Renewal of Agreement for Food Concession Services and Lease at Sandridge Golf Club Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Recommended Action: Staff respectfully requests that the Board accept the first renewal term under the existing lease and authorize the Chair to execute the document. Attachments: Staff Report Extension for Agreement - Sandridge Cafe Agreement - DiMichellis Assumption and Joinder 2017 Agreement - DiMichellis - April 2015 Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS PROOF OF PUBLICATION FOR THESE HEARINGS IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD. 10.A.1. 20-1337 Disposition of Real Property Ordinance - Legislative Recommended Action: The County Attorney's Office recommends that the Chair open the public hearing for input from the public and after the public hearing the Board consider the input from the public and vote to adopt the draft ordinance with any changes deemed necessary. Attachments: Staff Report Proposed Ordinance County Attorney Dylan Reingold recounted the Board's direction from the February 4, 2020 BCC meeting to draft an Ordinance that included alternative procedures for the disposition of real property. Attorney Reingold thanked the various County Departments which contributed to the formation of the proposed Ordinance. The Chairman opened the Public Hearing. Bob Auwaerter, Vice Mayor of Indian River Shores, spoke regarding the use of real estate brokers. There being no further speakers; the Chairman closed the Public Hearing. A motion was made by Commissioner O'Bryan, seconded by Commissioner Solari, to adopt Ordinance 2020-004, enacting Chapter 106 (Real Property Disposition Procedures) of the Code of Indian River County, Florida in order to establish alternative procedures for the Disposition of Real Property; and Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes — Final March 3, 2020 10.A.2. 20-1341 providing for codification, severability, repeal of conflicting provisions, and an effective date. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Consideration of Alternative Land Development Regulation (LDR) Amendment Proposals to Define, Regulate and Establish Criteria for Off-site Accessory Landscaping Services in Agricultural Zoning Districts Recommended Action: Staff recommends that the Board of County Commissioners adopt staff's proposed alternative (2nd Alternative") LDR amendment, requiring that off-site accessory landscaping services in agricultural zoning districts be subject to certain criteria specified in the amendment and be subject to PZC approval as an Administrative Permit use, as recommended by the AAC and the PZC. Attachments: Staff Report Stolze/Caribbean Exemption Affidavit Stolze/Caribbean Site Plan Sketch BCC 3/5/2019 Meeting Minutes Staff Report for BCC 6/18/2019 Meeting BCC 6/18/2019 Meeting Minutes Hendrix Proposed LDR Amendment (incl AO Letter) Simmons/Campbell Proposed LDR Amendment AAC Meeting Minutes (10/30/2019 and 12/11/2019) PZC 1/23/2020 Meeting Minutes Staff Proposed "2nd Alternative" LDR Amendment Director of Planning Roland DeBlois utilized PowerPoint slides to present the proposed Land Development Regulation (LDR) Amendments related to off-site accessory landscaping services on agriculturally zoned (A-1) land. Background was presented, beginning with the March 5, 2019 Commission meeting wherein residents expressed concerns regarding Caribbean Lawn and Landscaping's business model, which they felt violated existing zoning regulations. The Board directed staff to reassess zoning requirements to better balance the needs of agriculture and commercial business. The issue returned at the June 18, 2019 Commission meeting, where staff presented a proposed LDR amendment (1st Alternative) defining allowable accessory services on A-1 zoned land; the Board directed the Agriculture Advisory Committee (AAC) to review the proposal and return with recommendations. The presentation continued pursuant to AAC discussions. Director DeBlois then provided details of staff's refined LDR proposal (2nd Alternative), which would allow off-site accessory landscaping businesses Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes — Final March 3, 2020 subject to certain criteria and approval by the Planning and Zoning Commission under an administrative permit review. Additionally, two publicly submitted LDR amendment proposals had been filed and were being presented for the Board's consideration: the Hendrix proposal suggested criteria for special exception use; the Simmons/Campbell proposal would eliminate off-site accessory landscaping services in A-1 zones. It was noted that any LDR amendment would apply to future businesses, and existing businesses would be grandfathered -in under LDR Chapter 904 regulations. During discussion, Commissioner O'Bryan expressed his concerns regarding staff's 2nd Alternative proposal and the attempt to quantify an accessory use business. Chairman Adams was disinclined to pass regulations that were too limiting to the mixed-use nature ofA-1 zoned land. Additional discussion continued between Commissioners and staff regarding the LDR proposals, balanced regulations, and hypothetical scenarios. The Chairman opened the Public Hearing. The following people spoke before the Board: Ken Hendrix, 6220 1st Street SW, detailed his LDR proposal, though he now supported the Simmons/Campbell proposal. He provided historic information on the area to support his comments. John Terry, 37th Street, disagreed with the ruling that allowed this type of commercial business in an agricultural area, and supported the Simmons/Campbell amendment. The Chairman called a recess at 10:48 a.m., and reconvened the meeting at 10:55 a.m., with all Board members present. Spencer Simmons, 7350 37th Street, clarified his initial complaint to the Board. He presented his LDR proposal's rationale for eliminating off-site lawn mowing service businesses on agricultural land, and spoke against grandfathering existing businesses. Jodi Velde, 6300 1st Street SW, representing Tropical Property Management, informed that landscape debris was recognized as an agricultural product by the State of Florida. Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes — Final March 3, 2020 10.A.3. 20-1347 Tim Campbell, 7330 37th Street, posited that commercial businesses were being established on agricultural land in order to pay less tax, and displayed supporting documents. Marilyn C. Ingram, 6985 37th Street, voiced concern that a precedent had been set, opening the door to future commercialization of the neighborhood. Amy Simmons, 7350 37th Street, expressed that the permitting process was flawed. There being no further speakers, the Chairman closed the Public Hearing. Discussion resumed with Commissioners and staff providing input on the three proposals to amend existing LDRs. County Attorney Dylan Reingold provided guidance on the LDR amendment process, grandfathering existing businesses, and freezing new businesses under the Pending Ordinance Doctrine. A motion was made by. Commissioner Solari, seconded by Vice Chairman Flescher, to deny staffs 2nd Alternative. Ordinance amendments presented to the Board. Additionally, the Board requested that staff return with a new Ordinance which included language eliminating off-site commercial landscaping businesses, particularly entailing lawn maintenance, from operating on agriculturally zoned land, while grandfathering existing businesses. The motion carried by the following vote: Aye:, 4- Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Nay: 1 - Chairman Adams The Chairman called a recess at 11:49 a.m., and reconvened the meeting at 11:55 a.m., with all Board members present. Public Hearing for the Citrus Hideaway Subdivision Water Assessment Project, Resolution III (Legislative) Recommended Action: Open the public hearing and, after receiving input, consider adopting Resolution No. III with any revisions based on that public input as well as accepting an easement for utility purposes Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Attachments: Staff Report Confirming Resolution (Resolution No III) Exhibit A Assessment Roll Assessment Area Map Resolution formally accepting easement Director of Utility Services Vincent Burke utilized a PowerPoint presentation to recap the events that led to the final Public Hearing for the Citrus Hideaway Subdivision Water Assessment Project. His presentation continued with a proposed timeline, funding sources, and a request for a utility easement. The Chairman opened the Public Hearing. There being no speakers, the Chairman closed the Public Hearing. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve: 1) Resolution 2020-022, confirming the Special Assessments in connection with a water main extension from CR -510 along 75th Court to owners of certain properties, within Citrus Hideaway Subdivision and property abutting 75th Court, located within unincorporated Indian River County, Florida; and providing for Special Assessment Liens to be made of record; and 2) Resolution 2020-023, formally accepting an easement for utility purposes only, over, across and under the 60 -foot private road right-of-way of 75th Court, located: in unincorporated Indian River County, Florida. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari B. PUBLIC DISCUSSION ITEMS 10.8.1. 20-1353 Recommended Action: Request to Speak from Railside LLC: Illegal dumping of Indian River County Recyclables and Garbage No action required Attachments: Public Discussion Request Darren Ofsink, representing Railside LLC, appeared before the Board to discuss a large quantity of recyclables on Railside's property at 1450 Bell Avenue, Fort Pierce. The property had been leased by Tropical Recycling (Tropical), the former recyclables contractor for Indian River County. When Tropical ceased operations in October 2019, the company left behind unprocessed recyclable materials on the lot owned by Railside. Mr. Ofsink contended that it was the County's responsibility to remove the abandoned materials. County Attorney Dylan Reingold replied by reading from a prepared statement, which had been sent to Railside, indicating that the County was not responsible for the materials. He explained that Tropical had been paid by the County to Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes — Final March 3, 2020 pick up and process the recyclables at the Fort Pierce location with Railside's consent. The County maintained that the matter was between Railside LLC and Tropical Recycling to resolve. Mr. Ofsink suggested that Railside LLC may pursue litigation against the County. No Action Taken or Required C. PUBLIC NOTICE ITEMS 10.C.1. 20-1345 Recommended Action: Public Notice of Public Hearing Scheduled for March 10, 2020 to Consider an Ordinance Amending Title X, Impact Fees, of the Code of Indian River County by Adopting Proposed New Impact Fee Schedules for the Unincorporated Indian River County and Municipalities, and by Adopting Related Amendments Including Revisions to Level of Service Standards Used in Impact Fee Calculations and Revisions to Impact Fee Benefit Districts [Legislative] The referenced public hearing item is provided for the Board's information. No action is needed at this time. Attachments: Staff Report County Attorney Dylan Reingold read the Public Notice into the record. No Action Taken or Required 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget 12.E.1. 20-1343 Children's Services Funding Allocation for Fiscal Year 2020/21 Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Recommended Action: Staff recommends that the Board of County Commissioners approve FY 2020/21 funding for Children's Services at the full 0.1250 millage cap of $2,205,912. Attachments: Staff Report Children's Services Funding History Budget. Director Kristin Daniels requested approval of the Fiscal Year 2020/21 allocation for Children's Services, clarifying that this allocation was separate from the proposed Children's Trust Referendum. Aye: F. Public Works G Utilities Services 12.G.1. 20-1356 Recommended Action: Attachments: Aye: 12.G.2. 20-1369 A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Amendment and Extension of Cattle Lease Agreement Staff recommends the Indian River County Board of County Commissioners authorize the Chair to execute the Amendment and Extension of Cattle Lease Agreement, after final review and approval by the County Attorney's office Staff Report Amendment and Extension There was no discussion regarding this item. A motion was made by Commissioner Solari, seconded by Vice Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Request to Waive Bid Process for Purchase of Chlorine Pumps for North County Water Plant Recommended Action: Staff recommends that the Board of County Commissioners waive the bid process requirements for the North County Water Plant Chlorine Replacement Pumps for Fiscal Year 2019/2020 and authorize the Purchasing Manager to issue a purchase order to Guardian Equipment for the pumps for the amount of $45,375.00. Additionally, we request to allow the Purchasing Manager to advertise the sale of the old pumps, as someone may find themof value as scrap metal. Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Attachments: Staff Report There was no discussion regarding this item. A motion was made by Vice Chairman Flescher, seconded by Commissioner Solari, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 12.6.3. 20-1372 CK Contractors - Replace 16" Water Distribution Valve, 58th Avenue South of 5th Street SW Recommended Action: Staff recommends the Board of County Commissioners ratify emergency Purchase Order 85831 to CK Contractors & Development in the amount of $84,005.00 Attachments: Staff Report Proposal from CK Contractors & Development Vincent Burke, Director of Utility Services, explained the circumstances related to his department's request for approval of an emergency purchase order for the replacement of a water distribution valve along 58th Avenue, south of 5th Street SW A motion was made by Vice Chairman Flescher, seconded by Commissioner Solari, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 13. COUNTY ATTORNEY MATTERS 13.A. 20-1361 Recommended Action: Agriculture Advisory Committee Appointment The County Attorney recommends that the Board review the applicant's application and resume, and determine whether to appoint him to fill the unexpired term for the "Citrus Industry" representative to the Agriculture Advisory Committee. Attachments: Staff Report Application forAAG - Walter Jerkins Commissioner O'Bryan made a motion to appoint Walter Thomas Jerkins, Jr. to fill the position of "Citrus Industry" representative on the Agriculture Advisory Committee. There being no further discussion, the motion died for lack of a second. Motion died for lack of a second • 14. COMMISSIONERS MATTERS Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes — Final March 3, 2020 A. Commissioner Susan Adams, Chairman B. Commissioner Joseph E. Flescher, Vice Chairman C. Commissioner Tim Zorc D. Commissioner Peter D. O'Bryan E. Commissioner Bob Solari 15. SPECIAL DISTRICTS AND BOARDS The Board reconvened as the Board of Commissioners of the Emergency Services District. Those minutes will be approved under the next Emergency Services District meeting. A. Emergency Services District 15.A.1. 20-1329 Recommended Action: Memorandum of Understanding between Indian River County Fair Association, Vero Beach Firefighters Association and Indian River County Emergency Services District for Manpower Coverage during the Firefighters Fair. Staff recommends approval and authorization for the Chairman to sign the memorandum of understanding. Attachments: Staff Report Memorandum of Understanding [Clerk's Note: This item was heard upon reconvening after recess at 10:56 a.m., and is placed here for continuity.] There was no discussion regarding this item. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari B. Solid Waste :Disposal District The Board reconvened as the Board of Commissioners of the Solid Waste Disposal District. Those minutes will be approved under the next Solid Waste Disposal District meeting. 15.8.1. 20-1346 Spring Residential Paper Shredding Event on April 11, 2020 Recommended Action: Solid Waste Disposal District staff recommends that the Board approve the Indian River County Florida Page 15 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Spring Residential Paper Shredding Event to be held on April 11, 2020 Attachments: Staff Report Contract Memorandum of Understanding Susan Flak, Recycling Education and Marketing Coordinator, SWDD, announced the details of the Spring Residential Paper Shredding Event on April 11, 2020. Commissioner O'Bryan thanked Waste Management for funding the event, and requested a flyer for electronic distribution. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 1.5.8.2. 20-1367 Thirteenth Amendment to Republic Services Recommended Action: Solid Waste Disposal District staff recommends that its Board approve the following: a) Approve the Thirteenth Amendment to Republic Services landfill contract for the additional landfill gas operation and maintenance services; and, b) Authorize the Chairman to execute the agreement Attachments: Staff Report Thirteenth Amendment to Republic Services Director. of Utility Services Vincent Burke sought approval of a Thirteenth Amendment to the Solid Waste Disposal District's (SWDD) agreement with Republic Services to provide for routine and non -routine Operation and Maintenance (O&M) of the County's expanded landfill gas system. Discussion ensued between Director Burke and the Board regarding O&M of the landfill gas system and SWDD's contract with Republic Services. A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.B.3. 20-1368 Amendment No. 1 to Sitecrafters of Florida Recommended Action: Staff recommends the Board: 1. Waive requirements for bids for the additional work as Sitecrafters of Florida, Inc. is under an existing contract agreement for yard waste site improvements, and this is an extension of their work; and, 2. Approve Amendment No. 1 to Sitecrafters of Florida, Inc., and authorize the Indian River County Florida Page 16 Board of County Commissioners Meeting Minutes — Final March 3, 2020 Chairman to sign the agreement after review and approval of the additional public construction bond by the County Attorney as to form and legal sufficiency Attachments: Staff Report Amendment No 1 to Sitecrafters of Florida Vincent Burke, Director of Utility Services, explained to the Board that an extension of Sitecrafters of Florida's existing agreement would be needed to complete yard waste site improvements. Director Burke recounted the details of the additional work, and his department's phased plan to implement the improvements. Commissioner Zorc received additional information from Director Burke regarding the waiver of bid requirements for this contractor. A motion was made by Vice Chairman Flescher, seconded by Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari C. Environmental Control Board 1111 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 12:20 p.m. • Indian River County Florida Page 17 Board of County Commissioners Meeting Minutes — Final March 3, 2020 ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: 016? Q� `�,M1ei4 ___ Deputy Clerk BCC/RW/2020 Minutes 0)N .Y_. . • • �� :tea dams, Chairman Approved: June 9, 2020 Indian River County Florida Page 18