HomeMy WebLinkAbout2020-116AIndian River County Grant Contract
Subrecipient Award
This Grant Contract ("Contract") entered into effective this June 23, 2020 by and between Indian River
County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960
("County") and Treasure Coast Homeless Services Council, Inc.
("Subrecipient"), 2525 St. Lucie Avenue, Vero Beach, FL 32960, 064340768, for Continuum of Care
grants.
Background Recitals
A. The County received Continuum of Care grants see attached list — Exhibit A ("Award") from
the Department of Housing and Urban Development (HUD) on March 13, 2020.
B. The Awards are for homeless rental assistance and homeless management information
system (i.e., administration of the programs).
C. The Federal Award Identification Numbers ("FAIN") for the Awards, if applicable, are set forth
in the attached list — Exhibit A.
D. The Catalog of Federal Domestic Assistance ("CFDA") Number for the Awards, if applicable, is
set forth in the attached list (CFDA) — Exhibit A. The total dollar amount made available
under the Awards is $966,612.
E. The indirect cost rate for the Award, including if the de minimis rate is charge, per federal
regulations is up to 10 percent on rental assistance grants; however 7% has been agreed
upon between the County and subrecipient.
F. The Subrecipient, by submitting a proposal to the County, has applied for a grant of money
("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions
set forth herein.
G. The County has agreed to provide such Grant funds to the Subrecipient or Subrecipient's
County -approved designee for the Grant Period (as such term is hereinafter defined) on the
terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and
other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged,
the parties agree as follows:
1. Background Recitals. The background recitals are true and correct and form a
material part of this Contract.
2. Purpose of Grant. The Grant shall be used only for the purposes set forth in the
complete proposal submitted by the Subrecipient attached hereto as Exhibit "B" and
incorporated herein by this reference (such purposes hereinafter referenced as "Grant
Purposes").
3. Research and Development. The award under this Contract is not for research
activities, both basic and applied, and all development activities that are performed by
non -Federal entities. The term research also includes activities involving the training of
individuals in research techniques where such activities utilize the same facilities as
other research and development activities and where such activities are not included
in the instruction function.
4. Term. The Subrecipient acknowledges and agrees that the Grant is limited to the
fiscal year(s) set forth in the attached list ('Grant Period") — Exhibit A. The Grant
Period and performance start date commences on the date set forth in the attached
list — Exhibit A.
i. Grant Funds and Payment. The approved Grants for the Grant Period is $966,612.
The amount of federal funds obligated under this Contract by the County to the
Subrecipient is $966,612. The total amount of the Awards committed to the
Subrecipient by the County is $966,612. The total amount of federal funds obligated
to the Subrecipient by the County, including the current obligation is $966,612. The
County agrees to reimburse the Subrecipient or Subrecipient's County approved
designee from such Grant funds for actual documented costs incurred for Grant
Purposes provided in accordance with this Contract. Reimbursement requests may
be made no more frequently than monthly. Each reimbursement request shall contain
the information, at a minimum, that is set forth in Exhibit "C" attached hereto and
incorporated herein by this reference. All reimbursement requests are subject to audit
by the County. In addition, the County may require additional documentation of
expenditures, as it deems appropriate.
6. Indirect costs. Subrecipient is permitted to charge an indirect cost rate of 7% to the
federal award. (The rate shall be based on either the County's federally negotiated
indirect cost rate or, if no such rate has been obtained, a fixed rate of 10% of modified
total direct costs)
7. Additional Obligations of Subrecipient.
7.1 Records. The Subrecipient shall maintain adequate internal controls in order to
safeguard the Grant. In addition, the Subrecipient shall maintain adequate records
fully to document the use of the Grant funds for at least three (3) years after the
expiration of the Grant Period. The County and its auditors shall have access to all
books, records, documents and financial statements as required by the County to
meet federal requirements or by this Section for the purpose of inspection or audit
during normal business hours at the County's expense, upon five (5) days prior written
notice.
7.2 Compliance with Laws. The Subrecipient shall comply at all times with all
applicable federal, state, and local laws, rules, and regulations, including Title 2 US
Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost
Principals, and Audit Requirements of Federal Awards (Uniform Guidance), Florida
Statutes, Chapter 10.550, Rules of the Auditor General, and the terms and conditions
of the Award.
7.3 Performance Reports. The Subrecipient shall submit cumulative, Performance
Reports to the Finance Department of the County within 90 days following the
completion of the grant. These reports should include but not limited to grant
expenses and other statistics as required by the grants during the quarter, and the
progress the agency has made toward meeting their goals and objectives as they
stated in their RFP response.
7.4 Audit Requirements. If Subrecipient receives $100,000 or more in the aggregate
from all Indian River County government funding sources, the Subrecipient is required
to have an audit completed by an independent certified public accountant at the end of
the Subrecipient's fiscal year. Within 180 days of the end of the Subrecipient's fiscal
year, the Subrecipient shall submit the audit to the Indian River County Office of
Management and Budget. The fiscal year will be as reported on the application for
funding, and the Subrecipient agrees to notify the County prior to any change in the
fiscal period of Subrecipient. The Subrecipient acknowledges that the County may
deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal
year is past due and has not been submitted within the 180 day period.
7.4.1 The Subrecipient further acknowledges that, promptly upon receipt of a
qualified opinion from their independent auditor, such qualified opinion shall
immediately be provided to the Indian River County Office of Management and
Budget. The qualified opinion shall thereupon be reported to the Board of County
Commissioners and funding under this Contract will cease immediately. The
foregoing termination right is in addition to any other right of the County to terminate
this Contract.
7.4.2 The Indian River County Office of Management and Budget reserves the right
at any time to send a letter to the Subrecipient requesting clarification if there are any
questions regarding a part of the financial statements, audit comments, or notes.
7.5 Insurance Requirements. Subrecipient shall, no later than October 1, 2020,
provide to the Indian River County Risk Management Division a certificate or
certificates issued by an insurer or insurers authorized to conduct business in Florida
that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian
River County's risk manager, of the following types and amounts of insurance:
(i) Commercial General Liability Insurance in an amount not less than
$1,000,000 combined single limit for bodily injury and property damage,
including coverage for premises/operations, products/completed operations,
contractual liability, and independent contractors;
(ii) Business Auto Liability Insurance in an amount not less than $1,000,000
per occurrence combined single limit for bodily injury and property damage,
including coverage for owned autos and other vehicles, hired autos and other
vehicles, non -owned autos and other vehicles; and
(iii) Workers' Compensation and Employer's Liability (current Florida statutory
limit)
(iv) In the event that children are supervised, Sexual Molestation Liability
Insurance in an amount not less than $1,000,000 each occurrence/claim.
7.6 Insurance Administration. The insurance certificates, evidencing all required
insurance coverages shall be fully acceptable to County in both form and content,
and shall provide and specify that the related insurance coverage shall not be
cancelled without at least thirty (30) calendar days prior written notice having been
given to the County. In addition, the County may request such other proofs and
assurances as it may reasonably require that the insurance is and at all times
remains in full force and effect. Subrecipient agrees that it is the Subrecipient's sole
responsibility to coordinate activities among itself, the County, and the Subrecipient's
insurer(s) so that the insurance certificates are acceptable to and accepted by
County within the time limits set forth in this Contract. The County shall be listed as
an additional insured on all insurance coverage required by this Contract, except
Workers' Compensation insurance. The Subrecipient shall, upon ten (10) days' prior
written request from the County, deliver copies to the County, or make copies
available for the County's inspection at Subrecipient's place of business, of any and
all insurance policies that are required in this Contract. If the Subrecipient fails to
deliver or make copies of the policies available to the County; fails to obtain
replacement insurance or have previous insurance policies reinstated or renewed
upon termination or cancellation of existing required coverages; or fails in any other
regard to obtain coverages sufficient to meet the terms and conditions of this
Contract, then the County may, at its sole option, terminate this Contract.
7.7 Indemnification. The Subrecipient shall indemnify and save harmless the County,
its agents, officials, and employees from and against any and all claims, liabilities,
losses, damage, or causes of action which may arise from any misconduct, negligent
act, or omissions of the Subrecipient, its agents, officers, or employees in connection
with the performance of this Contract.
7.8 Public Records. The Subrecipient agrees to comply with the provisions of
Chapter 119, Florida Statutes (Public Records Law). Specifically, the Subrecipient
shall:
(1) Keep and maintain public records that ordinarily and necessarily would be
required by the County in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a cost that does not exceed the
cost provided in chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Subrecipient upon termination of the
Contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the County in a format that is compatible with the information
technology systems of the County.
Failure of the Subrecipient to comply with these requirements shall be a material
breach of this Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772)226-1424
PUBLICRECORDS cDIRCGOV.COM
Indian River County of the County Attorney
1801 27th Street
Vero Beach, FL 32960
8. Termination. This Contract may be terminated by either party, without cause, upon
thirty (30) days prior written notice to the other party, in addition, the County may
terminate this Contract for convenience upon ten (10) days prior written notice to the
Subrecipient if the County determines that such termination is in the public interest.
9. Notice and Contact Information - Except as otherwise provided in this Contract, any
notice required pursuant to this Contract from either party to the other party must be
in writing and sent by certified mail, return receipt requested, or by personal delivery
with receipt. For purposes of all notices, the representatives of the County and
Subrecipient are:
County: Kristin Daniels, Director Office of Management and Budget
Indian River County
1801 271h Street
Building A
Vero Beach, FL 32960
Subrecipient: Louise Hubbard, Executive Vice President
Treasure Coast Homeless Services Council, Inc.
2525 St. Lucie Avenue
Vero Beach, FL 32960
10. Availability of Funds. The obligations of the County under this Contract are subject
to the availability of funds lawfully appropriated for its purpose by the Board of
County Commissioners of Indian River County.
11. Standard Terms. This Contract is subject to the standard terms attached hereto as
Exhibit D and incorporated herein in its entirety by this reference.
12. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's
sovereign immunity.
IN WITNESS WHEREOF, County and Subrecipient have entered into this Contract on the
date first above written.
••.�"� •G 0.11 �1 SSS .,
lNDI ER COUNTY ARD O NTY COMMISSIONEJ',�/
By: �`((
Co missio r Susan Adams, Chairman
`•.�� • � � • oma+:
Attest: Jeffrey R. Smith, Clerk of Courts & Comptroller `9i�-.._..,.•
By:
Deputy Clerk
Approved:
Jason Brown, Co my
Approved as to form and legal sufficiency:
Dylan Reingold, County Attorney
SUBRECIPIENT:
By:,m/.?,c� f' �` Agency Name: Treasure Coast Homeless
Lohse Hubbard, Exebutive Vice President Services Council, Inc.
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EXHIBIT B
INDIAN RIVER COUNTY FLORIDA
AGENDA ITEM
Assistant County Administrator /
r` Department of General Services
Date: March 31, 2020
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
Thru: Michael Zito, Assistant County Administrator
From: Leigh Anne Uribe, Director County Human Services
Subject: Annual HUD Grant Renewals for Continuum of Care (CoC) Programs
BACKGROUND:
The Federal Department of Housing and Urban Development (HUD) offers permanent,
supportive housing to persons experiencing homelessness as well as services including health
care and mental health counseling. On behalf of Indian River County, grant applications are
submitted by Treasure Coast Homeless Services Council, Inc. (TCHSC) for funding of these
services. Once awarded, TCHSC administers the grant funds for Continuum of Care (CoC)
programs in cooperation with the Human Services Department of Indian River County and the
State Health Department.
Below is a list of nine grants awarded to Indian River County which will renew in 2020.
However, due to a variance in performance periods of the awarded projects, only six Continuum
of Care Program Grant Agreements have been received as of this date. The remaining three
agreements, indicated below with an asterisk (*), will be presented to the Chairman for signature
upon receipt and review by County Attorney as to form and legal and sufficiency.
GRANT NUMBER
Project
F UNG
Performance Period
*FL0113L4H091907
2018 CoC Wide TRA Renewal
$101,964
*09-01-2020 ends 08-31-2021
FL0114L4H091912
2018 ALCOHOPE Renewal
$80,808
04-01-2020 ends 03-31-2021
FL0116L4H091912
2018 IMS Coordinated Entry
$35,400
09-01-2020 ends 08-31-2021
*FL0119L4H091912
2018 New CHRONICS
$307,968
*07-01-2020 ends 06-30-2021
*FL0338L4HO91906
2018 CoC TRA2
$80,808
*09-01-2020 ends 08-31-2021
FL036OL4HO91910
2018 Indian River Chronics Renewal
$105,864
06-01-2020 ends 05-31-2021
FL038OL4HO91905
2018FAMILY RENTAL Assistance
$101,964
09-01-2020 ends 08-31-2021
FL0418L4HO91907
2018 DATA QUALITY
$27,840
01-01-2021 ends 12-31-2021
FL0440L411091908
2018 New Horizons TWO
$123,996
04-01-2020 ends 03-31-2021
TOTAL AMOUNT:
$966,612
Page Two
HUD Grant Renewals for Continuum of Care (CoC) Programs
March 31, 2020
FUNDING:
These grants require NO MATCHING FUNDS from the County and there are no changes from
previous years in the method the funds are to be disbursed.
RECOMMENDATION:
Staff recommends the Board acknowledge the renewal of the six grants currently awarded by
HUD in the amount of $475, 872. Further request Board's acceptance of the additional three
upon their arrival for a total aggregate amount of $966,612 and their review by County Attorney
as to form and legal sufficiency. Staff respectfully request Board acceptance of grant renewals
and authorize Chairman to execute each individual Continuum of Care Program Grant
Agreement.
ATTACHMENTS (6):
Continuum of Care Program Grant Agreement - FLO1141-4H091912
Continuum of Care Program Grant Agreement - FLO1161-4H091912
Continuum of Care Program Grant Agreement - FL036OL4HO91910
Continuum of Care Program Grant Agreement - FL03801,4H091905
Continuum of Care Program Grant Agreement - FL0418L4HO91907
Continuum of Care Program Grant Agreement - F1,04401,41-1091908
DISTRIBUTION:
Louise Hubbard, Treasure Coast Homeless Services Council
Elissa Nagy, Finance Director
APPROVED AGENDA ITEM FOR April 7, 2020
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
Grant Number: FL0418L411091907
Tax ID Number: 59-6000674
DUNS Number: 079208989
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $27,840, allocated between the projects listed
below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page 1
Project No. Grant Term Performance Period
Total Amount
FL0418L4H091907
12 months 01-01-2021 - 12-31-2021
$27,840
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$0
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$27,840
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$ 0
www.hud.gov espanol.hud.gov Page 2
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
(Signature)
Lisa Hill, Director
(Typed Name and Title)
March 31, 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
LN
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
Bv:
Dylan Reingold, County Attorney
Bv:
Jason E. Brown, County Administrator
www.hud.gov espanol.hud.gov Page 4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov Page 5
Grant Number: FL0380L411091905
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $101,964, allocated between the projects
listed below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page 1
Project No. Grant Term ' Performance Period
Total Amount
FL0380L4H091905
12 months 09-01-2020 - 08-31-2021
$101,964
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$101,964
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$0
k.
Relocation Costs
$0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
www.hud.gov espanol.hud.gov Page 2
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
(Signature)
Lisa Hill, Director
(Typed Name and Title)
March 31, 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
-10
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
By:
By
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
www.hud.gov espanol.hud.gov Page 4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov Page 5
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
Grant Number: FL036OL4HO91910
Tax ID Number: 59-6000674
DUNS Number: 079208989
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $105,864, allocated between the projects
listed below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page 1
Project No. Grant Term Performance Period
Total Amount
FL0360L4H091910
12 months 06-01-2020 - 05-31-2021
$105,864
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$105,864
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$ 0
www.hud.gov espanol.hud.gov Page 2
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
.0
(Signature)
Lisa Hill, Director
(Typed Name and Title)
March 31, 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
LN
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By: By:
Deputy Clerk Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
By:
Dylan Reingold, County Attorney
www.hud.gov espanol.hud.gov Page 4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov Page 5
Grant Number: FL0116L4H091912
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $35,400, allocated between the projects listed
below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page 1
Project No. Grant Term Performance Period
Total Amount
FL0I
16L4H091912 12 months 09-01-2020 - 08-31-2021
$35,400
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$0
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$35,400
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$ 0
www.hud.gov espanol.hud.gov Page 2
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
(Signature)
Lisa Hill, Director
(Typed Name and Title)
March 31 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
RIM
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
RV.
RV.
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
www.hud.gov espanol.hud.gov
Page 4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov Page 5
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
- qtr 400 West Bay Street
Suite 1015
Jacksonville, FL 32202
Grant Number: FL0114L411091912
Tax ID Number: 59-6000674
DUNS Number: 079208989
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $80,808, allocated between the projects listed
below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page I
Project No. Grant Term Performance Period
Total Amount
FLOI
14L4H091912 12 months 04-01-2020 - 03-31-2021
$80,808
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$80,808
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$ 0
www.hud.gov espanol.hud.gov Page 2
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the under the grant agreement being renewed. Eligible costs incurred
between the end of Recipient's final operating year under the grant agreement being renewed and the
date of this Agreement is executed by both parties may be reimbursed with funds from the first
operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient
before the end date of the project's final operating year under the grant that has been renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By:
/
JAV�—
(Sfgnature)
Lisa Hill, Director
(Typed NamV and Title)
Z412V
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By:
Bv:
Deputy Clerk Jason E. Brown, County Administrator
Approved as to form and legal sufficiency:
Bv:
Dylan Reingold, County Attorney
www.hud.gov espwiol.hud.gov Page4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov Page 5
Grant Number: FL0440L411091908
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $123,996, allocated between the projects
listed below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page 1
Project No. Grant Term Performance Period
Total Amount
FL04401-4H091908
12 months 04-01-2020 - 03-31-2021
$123,996
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$123,996
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$ 0
www.hud.gov espanol.hud.gov Page 2
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the under the grant agreement being renewed. Eligible costs incurred
between the end of Recipient's final operating year under the grant agreement being renewed and the
date of this Agreement is executed by both parties may be reimbursed with funds from the first
operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient
before the end date of the project's final operating year under the grant that has been renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By:
/
A)AIAI—
(Sfgn-ature)
Lisa Hill, Director
(Typed NamV and
Title)
2W�`�"
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
By:
Dylan Reingold, County Attorney
Rv-
Jason E. Brown, County Administrator
www.hud.gov espanol.hud.gov Page4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov Page 5
i U.S. Department of Housing and I roan Development
li Office of Communit} Planning and Development
400 West Bay Street
Suite 1015
Jacksonville. FL 32202
Grant Number: FL0119L4H091912
Tax ID Number: 59-6000674
DUNS Number: 079208989
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant .Agreement ("this Agreement') is made by and between the United States
Department of Housing and Urban Development (`HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 1 1301 et seq. (the "Act'): the Continuum of Care Program rule (the 'Rule"). as amended from
time to time: and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant' or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application- means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances. technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement. this Agreement shall control.
HUD's total funding obligation for this grant is $307,968, allocated between the projects
listed below and, within those projects. between budget line items, as shown below.
wwns.hud.go% espanothud.gov Page t
Project No. Grant Term Performance Period
Total Amount
FL0l|9L4B09l9\2
|_'months O7 -0l'2020 -O6-30-202]
5307.968
u.
Continuum ofCare planning activities
S0
h.
Acquisition
S0
c.
Rehabilitation
S0
d.
New construction
s0
c.
Leasing
s0
[
Rental assistance
��07968
Q.
Supportive services
s0
b.
Operating costs
so
i.
Homeless Management Information System
s0
j.
Administrative costs
s0
k.
Relocation Costs
so
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$0
esp^uul.budn" Page
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years. the funding provided under this Agreernent is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the Grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs. as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
.Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the .Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement. provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone. acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement:. or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application. unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right. benefit.
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties. and may be amended
only in writing executed by HL"D and the Recipient.
By signing belo". Recipients that are states and units of local government certif} that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and urban Development
By: n
t � l
(Si&ha rte , ..-r "<-`
Lisa Hill, Director
(Typed Name and Title)
March )1, 2020
(Date)
RECIPIENT
Indian River CountN- Board of County Commissioners
(Name of Organization)
By.
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
A
Deputy Clerk
Approved as to form and legal sufficiency.-
By:
ufficiency:
By:
Dylan Reingold, County Attorney
Bv:
Jason E. Brown, County Administrator
vv vwhud.gov espanol.hud gov Page 4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will cam, out activities under
the grant. the indirect cost rate applicable to each departmentlagency (including if the de minimis rate
is used per 2 CFR §200.414). and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 GFR
§200.414. enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method. enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function. and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63.2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gm espanol.hud.g % Page 5
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
* 400 'fest Bay Street
Suite 1015
Jacksonville. FL 32202
Grant Number: FL0338L411091906
Tax ID Number: 59-6000674
DUNS Number: 079208989
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement-) is made by and between the United States
Department of Housing and Urban Development (`HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinnev-Vento Homeless Assistance Act 42
U.S.C. 113)01 et seq. (the "Act'); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the ?notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant' or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD. including the certifications, assurances, technical submission documents. and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $80,808, allocated between the projects listed
below and, within those projects. between budget line items, as shown below.
wwv%.hud.gov espanol.hud.gov Page I
Project No. Grant Term Performance Period
Total Amount
FL03381-4H091906 12 months 09-01 ?020 - 08-> 1 -202 1
$80.808
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
NeA construction
$0
e.
Leasing
$0
f.
Rental assistance
$80.808
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$ 0
www.hud.gov espanol.hud.gov Page
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years. the funding provided under this Agreement is for the performance period
stated herein only. .Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediate]y at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs. as defined by the ,Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement.
Recipient may on]y use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement. provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties: 2) by HUD alone. acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right. benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanot.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties. and may be amended
only in writing executed by HUD and the Recipient.
By signing below. Recipients that are states and units of local government certjf}' that they
are following a current HUD approved CHAS (Consolidated f"lan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By:
10"
Lisa Hill. Director
(Typed Name and Title)
March 31. 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
(Signature of Authorized Official)
Susan Adams. Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved
Court and Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
Bv-.
Dylan Reingold, County Attorney
Bv-
Jason E. Brown, County Administrator
ww,A.hud.gov espanol.hudgoN
Page 4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will cam out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
ti%k-w.hud.goti espanol.hud.gox Page 5
Grant Number: FL0113L411091907
Tax ID Number: 59-6000674
DUNS Number: 079208989
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
400 West Bay Street
Suite 1015
Jacksonville, FL 32202
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Indian River County Board of
Commissioners (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation for this grant is $101,964, allocated between the projects
listed below and, within those projects, between budget line items, as shown below.
www.hud.gov espanol.hud.gov Page 1
Project No. Grant Term Performance Period
Total Amount
FLO] 13L4H091907 12 months 09-01-2020 - 08-31-2021
$101,964
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$101,964
g.
Supportive services
$0
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium-term rental assistance
$ 0
www.hud.gov espanol.hud.gov Page 2
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s) will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
performance periods for all projects funded under this Agreement; or 4) upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
www.hud.gov espanol.hud.gov Page 3
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
V�-
(Si
Lisa Hill. Director
(Typed Name and Title)
April 23, 2020
(Date)
RECIPIENT
Indian River County Board of County Commissioners
(Name of Organization)
IM
(Signature of Authorized Official)
Susan Adams, Chairman
(Typed Name and Title of Authorized Official)
(Date)
Approved by BCC: April 7, 2020
ATTEST: Jeffrey R. Smith, Clerk of Approved:
Court and Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
Bv:
Bv:
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
www.hud.gov espanol.hud.gov Page 4
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
www.hud.gov espanol.hud.gov Page 5
EXHIBIT C
[From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002]
"D. Nonprofit Agency Responsibilities After Award of Funding
Indian River County provides funding to all nonprofit agencies on a reimbursement basis
only.
All reimbursable expenses must be documented by an invoice and/or a copy of the canceled
check or credit card payment. Any expense not documented properly to the satisfaction of the
Office of Management & Budget and/or the County Administrator may not be reimbursed.
If an agency repeatedly fails to provide adequate documentation, this may be reported to the
Board of Commissioners. In the event an agency provides inadequate documentation on a
consistent basis, funding may be discontinued immediately. Additionally, this may adversely
affect future funding requests.
Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For
example, no expenditures prior to October 1s' may be reimbursed with funds from the following
year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not
carried over to the next year unless expressly authorized by the Board of Commissioners.
All requests for reimbursement at fiscal year end (September 301') must be submitted on a timely
basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies
advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early
to mid October, since the Finance Department does not process checks for the prior fiscal year
beyond that point.
Each reimbursement request must include a summary of expenses by type. These summaries
should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River
County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then
the method for this portion should be disclosed on the summary. The Office of Management &
Budget has summary forms available.
Indian River County will not reimburse certain types of expenditures. These expenditure types are
listed below.
a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement,
hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel
(within Indian River County) is allowable.
b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation
pay policies, these must be provided from other sources.
c. Any expenses not associated with the provision of the program for which the County has awarded
funding.
d. Any expense not outlined in the agency's funding application.
The County reserves the right to decline reimbursement for any expense as deemed necessary."
EXHIBIT D
STANDARD TERMS FOR GRANT CONTRACT
Venue: Choice of Law: The validity, interpretation, construction, and effect of this Contract shall
be in accordance with and governed by the laws of the State of Florida, only. The location for
settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of
this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian
River County, Florida for claims brought in state court, and the Southern District of Florida for
those claims justifiable in federal court.
Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous
negotiations, correspondence, conversations, agreements, and understandings applicable to the
matters contained herein and the parties agree that there are no commitments, agreements, or
understandings concerning the subject matter of this Contract that are not contained herein.
Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior
representations or agreements, whether oral or written. It is further agreed that no modification,
amendment or alteration in the terms and conditions contained herein shall be effective unless
contained in a written document signed by both parties.
3. Severability: In the event any provision of this Contract is determined to be unenforceable or
invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract,
and every other term and provision of this Contract shall be deemed valid and enforceable to the
extent permitted by law. To that extent, this Contract is deemed severable.
4. Captions and Interpretations: Captions in this Contract are included for convenience only and are
not to be considered in any construction or interpretation of this Contract or any of its provisions.
Unless the context indicates otherwise, words importing the singular number include the plural
number, and vice versa. Words of any gender include the correlative words of the other genders,
unless the sense indicates otherwise.
5. Independent Contractor. The Subrecipient is and shall be an independent contractor for all
purposes under this Contract. The Subrecipient is not an agent or employee of the County, and
any and all persons engaged in any of the services or activities funded in whole or in part
performed pursuant to this Contract shall at all times and in all places be subject to the
Subrecipient's sole direction, supervision, and control.
6. Assignment. This Contract may not be assigned by the Subrecipient without the prior written
consent of the County.