The URL can be used to link to this page

Home My WebLink About04/21/2020Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Meeting Minutes - Final Tuesday, April 21, 2020 9:00 AM This meeting can be attended virtually by accessing YouTube Live. Instructions can be found on the back of this agenda and also online at www.ircgov.com. Commission Chambers Board of County Commissioners Chairman Susan Adams Vice Chairman Joseph E. Flescher Commissioner Tim Zorc Commissioner Peter D. O'Bryan Commissioner Bob Solari Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Terri Collins -Lister, Deputy Clerk Board of County Commissioners Meeting Minutes - Final April 21, 2020 1. CALL TO ORDER 2. ROLL CALL Present: 4 - Chairman Susan Adams Vice Chairman Joseph Flescher Commissioner Peter O'Bryan Commissioner Bob Solari Absent: 1 - Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Jeff Smith, Clerk of Circuit Court and Comptroller 3. PLEDGE OF ALLEGIANCE Commissioner Peter D. O'Bryan 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS Addition: 14.D.1. Small Business Administration Paycheck Protection Plan A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve the Agenda as amended. The motion carried by the following vote: Aye: 4 - Chairman Adams, Vice Chairman Flescher, Commissioner O'Bryan, and Commissioner Solari Absent: 1 - Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 6. APPROVAL OF MINUTES A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve the Regular Meeting Minutes of January 14, 2020. The motion carried by the following vote: Aye: 4 - Chairman Adams, Vice Chairman Flescher, Commissioner O'Bryan, and Commissioner Solari Absent: 1 - Commissioner Zorc 6.A. 20-1493 Regular Meeting of January 14, 2020 Recommended Action: Approve Attachments: 01142020BCC Draft Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final April 21, 2020 Approved 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 20-1492 Floodplain Management Annual Progress Report (NFIP CRS Activity 510) Recommended Action: This report is presented for informational purposes only; no Board action is requested or required. Attachments: Staff report IRC Floodplain Mgt Progress Report No Action Taken or Required 7.B. 20-1509 2nd Quarter FY 2019/2020 Budget Report Recommended Action: No Action Required Attachments: Staff Report Reports at a Glance 2019-2020 Qtrly Budget Report Q2 201920 expense Qtrly Budget Report Q2 201920 revenue 3-31-2020 Expense Analysis Budget Amendment History 1920 No Action Taken or Required [Clerk's Note: Commissioner Zorc arrived at 9:03 a.m.] 8. CONSENT AGENDA A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 8.A. 20-1496 Checks and Electronic Payments April 3, 2020 to April 9, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of April 3, 2020 to April 9, 2020 Attachments: Finance Department Staff Report Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final April 21, 2020 Approved 8.B. 20-1460 Award of Bid# 2020032 - Medical Services for Persons with Special Needs (PSN) Shelter Staff recommends that the Board award bid 2020032 to Creative Solutions Companion Care Service, LLC, approve the sample agreement and authorize the Chairman to execute said agreement after the County Attorney has approved the agreement as to form and legal sufficiency, and receipt and approval of the required insurance. Recommended Action: Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.C. 20-1498 Ranking of Firms and Approval of Agreement - RFP 2020025 - Disaster Debris Management Services Recommended Action: Staff recommends the Board approve the committee's final ranking of firms and make the primary award to Ceres Environmental Services, Inc., and secondary award to CrowderGulf Joint Venture, Inc. Staff also recommends the Board approve the Sample Agreement and authorize the Chairman to sign it after receipt and approval of the required insurance by the Risk Manager and the County Attorney's approval of the agreement as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.D. 20-1499 Memorandum of Understanding with IAFF Local 2201 ("Union") Regarding Coronavirus Disease Staff recommends the Board approve the Memorandum of Understanding, and authorize the Chair to sign. Recommended Action: Attachments: Staff Report MOU with IAFF re COVID -19 Approved staffs recommendation 8.E. 20-1501 Amendment No. 1 - FDEP Grant Agreement No. 191R3 Vero Beach Restoration - Sector 5 Staff recommends the Board approve Amendment No, 1 to FDEP Grant Agreement No. 191R3 increasing the FDEP Grant amount by $926,918.00, and authorize the Chairman to sign the Agreement on behalf of the County. Following Board Recommended Action: Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final April 21, 2020 approval, the County will transmit the partially executed Amendment No. 1 to the State for final signatures. Upon receipt of the fully executed Amendment No. 1 from the State, staff will transmit to the Clerk to the Board of County Commission for filing. Attachments: Staff Report Amendment No. 1, FDEP Grant 191R3 IRC Grant Form No. 191R3 Approved staff's recommendation 8.F. 20-1502 Work Order No. 14 - Morgan & Eklund, Inc. 2020 Beach Profile Monitoring Surveys (SUMMER) Recommended Action: The recommendation of staff is for the BCC to approve Work Order No. 14 to the Professional Land Surveying and Mapping Services contract with Morgan and Eklund, Inc., in the amount of $57,707.50 and authorize the Chairman to sign two (2) copies of the Work Order on behalf of the County Attachments: Staff Report Morgan & Eklund, Inc. WO# 14 Morgan & Eklund, Inc. WO# 14 Scope Approved staffs recommendation 8.G. 20-1507 Approval of Change Order No. 1 to Work Order No. 2 with GK Environmental, Inc. for Shallow Marsh #2 Landscaping Services at Osprey Acres Floway and Nature Preserve Recommended Action: Staff recommends the Board Approve Change Order No. 1 to Work Order No. 2, executed by GK Environmental, Inc., and authorize the Chairman to execute it on behalf of the County Attachments: Staff Report Change Order No. 1 to Work Order No. 2 WO 2 - Change Order 1 Backup Approved staffs recommendation 8.H. 20-1503 Approval of Resolution Adopting the 2020 Indian River County Emergency Plan for Hazardous Materials Staff recommends approval of the Resolution and the 2020 Indian River County Emergency Plan for Hazardous Materials Recommended Action: Attachments: Staff Report Resolution 2020 Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final April 21, 2020 Approved Resolution 2020-038 approving and adopting the Indian River County Hazardous Materials Emergency Plan. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget 12.E.1. 20-1504 Ranking of Firms and Approval of Agreement - RFP 2020014 - Agent/Brokers, Self -Insurance Funds and Direct Writing Insurers for Property and Casualty Insurance Recommended Action: Staff recommends the Board approve the committee's final ranking of firms and award the property and casualty insurance brokerage services to Arthur J. Gallagher Risk Management Services, Inc., and approve the selection of their proposed option 2. Staff also recommends the Board approve the Sample Agreement and authorize the Chairman to sign it after the County Attorney has approved it as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final April 21, 2020 Kristin Daniels, Director of Office of Management and Budget, reviewed the information contained in her memorandum dated April 10, 2020, regarding the selection of the Property and Casualty Insurance Broker Services for the County's self insurance program. She stated that five (5) requests for proposals were received and the two top ranked brokers, Arthur J. Gallagher Risk Management Services, Inc. and Public Risk Insurance Advisors, were invited to submit Request for Submittals for Insurance Coverages (RFS). She added that in response to the RFS, Arthur J. Gallagher Risk Management Services, Inc. presented two (2) options. She concluded that the Selection Committee's final ranking of firms awarded the property and casualty insurance brokerage services to Arthur J. Gallagher Risk Management Services, Inc., Option 2, and she further detailed that Option 2 was most like the County's existing coverage in that the County would own its policy. She indicated that the utility assets were separated out into its own program for a cost savings; however, she informed the Board that there was a premium increase for all renewal options compared to the 2019 premiums due to an increase in the property values. Commissioner O'Bryan sought and received information from Ms. Erica Connick with Arthur J. Gallagher Risk Management Services, Inc. on how a cost savings was derived by separating the utility assets. A motion was made by Commissioner Solari, seconded by Commissioner Zorc, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari F. Public Works G. Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. 20-1506 Recommended Action: Acquisition of Right -Of -Way for Phase II of 66th Avenue Improvements - Angela E. Hicks-Rosalia - 66th Avenue, Parcel 124-B Staff recommends the Board approve the Agreement to Purchase and Sell Real Estate for the Hicks-Rosalia property and authorize the Chairman to execute the document on behalf of the Board Attachments: Staff Report Final purchase and Sale Agreement Aeral Photo - Hicks-Rosalia parcel 66th Ave Assistant County Attorney Susan Prado presented the information in her Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final April 21, 2020 memorandum dated April 15, 2020 regarding the acquisition of right-of-way for Phase I1 of 66th Avenue Improvements located at 7595 66th Avenue. There was no discussion regarding this item. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 14. COMMISSIONERS MATTERS A. Commissioner Susan Adams, Chairman B. Commissioner Joseph E. Flescher, Vice Chairman C. Commissioner Tim Zorc D. Commissioner Peter D. O'Bryan No Action Taken or Required 14.B.1. 20-1514 14.B.1. Small Business Administration Commissioner O'Bryan reported that Marine Trust Bank was able to close on 230 payroll protection loans in the amount of $30 million through the Small Business Administration Payroll Protection Plan. E. Commissioner Bob Solari 15. SPECIAL DISTRICTS AND BOARDS The Board of County Commissioners reconvened as the Board of Commissioners of the Emergency Services District. The minutes will be approved at an upcoming Emergency Services District meeting. A. Emergency Services District A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve the Minutes Meeting of November 19, 2019, December 3, 2019, and December 17, 2019. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.A.1. 20-1407 Approval of Minutes Meeting November 19, 2019 Recommended Action: Approve Attachments: 11192019ESD Draft Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final April 21, 2020 Approved 15.A.2. 20-1415 Approval of Minutes Meeting December 03, 2019 Recommended Action: Approve Attachments: 12032019ESD Approved 15.A.3. 20-1440 Approval of Minutes Meeting December 17, 2019 Recommended Action: Approve Attachments: 12172019ESD Draft Approved 15.A.4. 20-1505 Approval of Purchase for New EMS Report Writing Software Recommended Action: Staff recommends the Board waive the requirement for bids for the purchase of new report writing software from ESO Solutions and authorize the Purchasing Division to issue purchase orders to ESO Solutions for the initial purchase, annual subscription, and maintenance and upgrade fees, as funds are approved by the Budget Department. Attachments: Staff Report ESO Contract There was no discussion regarding this item. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari The Board of Commissioners adjourned the Emergency Services District meeting and reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District Meeting. B. Solid Waste Disposal District 15.B.1. 20-1494 Approval of Minutes Meeting of January 14, 2020 Recommended Action: Approve Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final April 21, 2020 Attachments: 01142020SWDD Draft 15.B.2. 20-1500 A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve the Minutes Meeting of January 14, 2020. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Work Order CCNA2018 No. 7 to Geosyntec for One Year of Groundwater Monitoring/Reporting and Related Consulting Serves at the former South Gifford Road Landfill Recommended Action: Staff recommends that the Solid Waste Disposal District Board approves and authorizes the Chairman to sign CCNA-2018 Work Order Number 7 authorizing Geosyntec Consultants, Inc., to provide groundwater monitoring/reporting and related consulting services for the former Gifford Road Landfill in compliance with Florida Department of Environmental Protection requirements for a period of one year and a not to exceed fee of S86.751 Attachments: Staff Report Geosyntec CCNA2018 WO No 7 There was no discussion regarding this item. A motion was made by Vice Chairman Flescher, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 9:16 a.m. Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes — Final April 21, 2020 ATTEST: Jeffrey R. Smith, CPA, O]KlCGMA Clerk of Circuit Court and Comptroller /Deputy Clerk By: BCC/TCL/2020 Minutes an Adams, Chairman Approved: July 7, 2020 Indian River County Florida Page 10