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HomeMy WebLinkAbout06/16/2020 (3)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Meeting Minutes - Final Tuesday, June 16, 2020 9:00 AM Commission Chambers This meeting can be attended virtually by accessing YouTube Live. Instructions can be found included with this agenda and also online at www.ircgov.com. Board of County Commissioners Chairman Susan Adams Vice Chairman Joseph E. Flescher Commissioner Tim Zorc Commissioner Peter D. O'Bryan Commissioner Bob Solari Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Terri Collins -Lister, Deputy Clerk Board of County Commissioners Meeting Minutes - Final June 16, 2020 1. CALL TO ORDER Present: 5 - Chairman Susan Adams Vice Chairman Joseph Flescher Commissioner Tim Zorc Commissioner Peter O'Bryan Commissioner Bob Solari 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Stan Boling, Gracespring Covenant Church 3. PLEDGE OF ALLEGIANCE Commissioner Joseph E. Flescher, Vice -Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS Moved: Emergency Services District Items 15.A.1 and 15.A.2 to be heard following Public Hearing Item 10.A.4. A motion was made by Vice Chairman Flescher, seconded by Commissioner Zorc, to approve the Agenda as amended. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 5. PROCLAMATIONS and PRESENTATIONS 5.A. 20-1581 Presentation from Curtis Paulisin of Vietnam Veterans of Indian River Count re: Rescheduled Mary Snyder Golf Tournament Date Recommended Action: Attachments: Press Release Golf Tournament Flyer Curtis Paulisin with the Vietnam Veterans of Indian River County (VVIRC) announced that the Mary Snyder Annual Veteran Golf Tournament held at the Sandridge Golf Club was rescheduled to August 1, 2020. Victor Diaz, Treasurer, spoke on the VVIRC's mission to help veterans in need and their partnership with the non-profit organization, Every Dream Has A Price. Donna Katen-Bahensky, former West Palm Beach VA Director, and Cheryl Carradini, US Navy Veteran member and Marketing and Events Coordinator, spoke Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final June 16, 2020 on the VVIRC programs and events. 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 8. CONSENT AGENDA A motion was made by Vice Chairman Flescher, seconded by Commissioner Zorc, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 8.A. 20-1632 Checks and Electronic Payments May 29, 2020 to June 4, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of May 29, 2020 to June 4, 2020 Attachments: Finance Department Staff Report Approved 8.B. 20-1608 Final payment, Release of Retainage and Change Order No. 2 for Sector 5 Beach and Dune Restoration Project (IRC -1923) Recommended Action: Staff recommends approval of Change Order No. 2 and payment of Contractor's Final Application for Payment No. 1923-5 in the amount of $534,166.08 which includes a release of $286,181.79 of retainage Attachments: Staff Report Contractor's Application for Payment No. 1923-5 Change Order No. 2 Approved staffs recommendation 8.C. 20-1628 Final Payment, Release of Retainage and Change Order No. 1, Indian River Boulevard and Grand Harbor Boulevard Signalization (IRC -1806) Staff recommends approval of Change Order No. 1 and payment of Contractor's Application for Payment No. 5 in the amount of $26,033.32 for final payment and release of retainage. Recommended Action: Attachments: Staff Report Change Order No. 1 Approved staffs recommendation Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final June 16, 2020 8.D. 20-1636 Approval of Utility Conflict Resolution on 43rd Avenue Corridor Recommended Action: Staff recommends the Board of County Commissioners ratify the County Administrator's approval of the increase to Purchase Order (PO) 86160 to Timothy Rose Contracting, Inc. for $65,919.84, bringing the total PO to $99,215.34 Attachments: Staff Report Quote Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS PROOF OF PUBLICATION FOR THESE HEARINGS IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD. 10.A.1. 20-1569 Biosolids Moratorium Extension Ordinance - LEGISLATIVE Recommended Action: The County Attorney's Office recommends that after the public hearing the Board vote to approve the draft ordinance. Attachments: Staff Report draft biosolids moratorium ordinance County Attorney Dylan Reingold reviewed the information in his memorandum dated May 13, 2020, regarding a draft ordinance to extend the Biosolids Temporary Moratorium for an additional 1 80 days, beginning on July 5, 2020, consistent with Senate Bill 712. Chairman Adams opened the Public Hearing. Bob Auwaerter, Vice Mayor for the Town of Indian River Shores, applauded the Board for their efforts in regards to the biosolids temporary moratorium. Steve Boyle, 285 Riverway Drive, was in support of extending the biosolids temporary moratorium. There being no further speakers, the Chairman closed the Public Hearing. Commissioner Solari requested the Board's consideration in revisiting the biosolids temporary moratorium extension prior to his final meeting in Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final June 16, 2020 10.A.2. 20-1597 November. A discussion followed regarding the transition from a temporary moratorium to a permanent prohibition on biosolids. A motion was made by Commissioner Solari, seconded by Vice Chairman Flescher, to adopt Ordinance 2020-008, authorizing an extension of the temporary moratorium for an additional 180 days, or until a comprehensive review of the impact on the County's ecosystem is completed, within the unincorporated areas of Indian River County prohibiting land application activities of Class B biosolids; providing for additional study and possible regulation of Class B biosolids application activities; providing for exhaustion of administrative remedies; and providing for severability, repeal of conflicting provisions, and an effective date. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Authorization to Submit an Application for a Federal Transit Administration Grant for CARES Act Operating Assistance (Section 5307) - Legislative Recommended Action: Staff recommends that the Board of County Commissioners adopt the proposed resolution authorizing the filing of the grant application for the CARES Act Section 5307 program. Attachments: Staff Report CARES Act Grant Application Resolution CARES Funding Scenario Budget Form Brian Freeman, Metropolitan Planning Organization (MPO) Staff Director, provided information on the grant application for the Section 5307 program which provided funding assistance through the Coronavirus Aid, Relief, and Economic Security (CARES) Act allocated for both the capital and operating costs associated with Indian River County's public transportation system. He pointed out that no local match was required to receive the CARES Act funds. Chairman Adams opened the Public Hearing. There being no speakers, the Chairman closed the Public Hearing. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staff's recommendation and Resolution 2020-050, authorizing the filing of applications for grant funding assistance from the Federal Transit Administration. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final June 16, 2020 10.A.3. 20-1598 Recommended Action: Authorization to Submit Applications for Federal Transit Administration Grants for Capital Assistance (Section 5307) and Bus Replacement (Section 5339) - Legislative Staff recommends that the Board of County Commissioners adopt the proposed resolution authorizing the filing of the FY 2020 grant applications for the Section 5307 and Section 5339 programs. Attachments: Staff Report Section 5307 Grant Application Section 5339 Grant Application Resolution Budget Forms Brian Freeman, Metropolitan Planning Organization (MPO) Staff Director, spoke on the Federal Transit Administration Grants for its Sections 5307 and 5339 programs, which would cover most of the capital expenses associated with the GoLine and Community Coach. Chairman Adams opened the Public Hearing. There being no speakers, the Chairman closed the Public Hearing. A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve staffs recommendation and Resolution 2020-051, authorizing the filing of applications for grant funding assistance from the Federal Transit Administration. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 10.A.4. 20-1634 Recommended Action: Request from iTransit, LLC for a Class El Certificate of Public Convenience and Necessity to provide Wheelchair transports originating from Indian River County (Administrative) Staff recommends that the Board of County Commissioners approve and grant a Class "El" COPCN to iTransit, LLC for a period of two (2) years. Attachments: Staff Report iTransit, LLC. Application Director of the Department of Emergency Services Tad Stone reviewed the information contained in his memorandum dated June 8, 2020 regarding a request from iTransit, LLC for a Class El Certificate of Public Convenience and Necessity to provide Wheelchair transports. Chairman Adams opened the Public Hearing. There being no speakers, the Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final June 16, 2020 Chairman closed the Public Hearing. A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources 12.D.1. 20-1641 Recommended Action: Medical and Pharmacy Benefit - Recommendations for Plan Year 2020/21 - Continued from June 2, 2020 Staff recommends and respectfully requests the Board of County Commissioners approve, effective with the plan year beginning October 1, 2020, Option 3B providing for an increase in the employer paid monthly premiums by $40 for single coverage and $80 for family coverage for both the Premier Silver and the Premier Gold Plans, increasing the monthly employee premium under the Premier Gold Plan by $40 for single coverage and $80 for family coverage, providing for no increase in the employee contribution under the Premier Silver Plan, implementing the plan design changes totaling $213K (Option B), and adding a telemedicine benefit with a $10 PCP copay and $20 dermatologist copay. Attachments: Staff Report Lockton Proposal for On -Site Clinic Teledoc Health Telemedicine Proposal Plan Design Options A B Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final June 16, 2020 Human Resources Director Suzanne Boyll recapped the discussion from the June 2, 2020 Board meeting regarding the funding requirements for the upcoming Medical and Pharmacy Benefit Plan Year 2020/21. She projected that an additional $3 million in funding would be needed to cover current benefit levels. She stated that the Board directed staff to meet with employee groups and receive feedback on whether plan changes or premium increases were preferred, provide information regarding a high deductible health plan option, an employee health clinic, and a Telemedicine proposal. She shared the sentiments from the employee groups regarding the various options. Ms. Boyll went over the current plan year 2019/20 funding, the anticipated funding shortfall for the 2020/21 plan year, plan design options, funding for the Telemedicine proposal, and the premium contribution options. Ms. Boyll concluded that staff recommended Premium Contribution Option 3 with Plan Design Option B with an increase employer paid monthly premium of $40 for single coverage/$80 for family coverage for both the Premier Silver and Premier Gold plan and increasing the monthly employee premium under the Premier Gold plan by $40 for single coverage/$80 for family coverage. There would be no increase in the employee contribution under the Premier Silver Plan. A discussion ensued among the Board and Ms. Boyll regarding the Telemedicine proposal and whether there was a way the Teladoc Health web or mobile app could measure the cost savings by utilizing the service versus urgent care, what services and types of medications could be provided through the service, as well as Martin County's employee clinic approach, and partnering with a community health center with various locations within the County. The following speakers addressed the Board with their concerns regarding the higher benefit costs, employee retention, and a comparison of salaries and benefits of other counties. John O'Connor, President, International Association of Firefighters, Local 220L Steve Boyle, 285 Riverway Drive Joseph Karman, President of the Indian River Deputies Association Katherine Gibson, Secretary and Treasurer of the Indian River Deputies Association Commissioner Solari sought and received clarification from County Administrator Jason Brown on the financial details of Premium Contribution Option 2 with Plan Design Option B (Option 2B), noting that an additional $250,000 would be needed to cover the shortfall. A discussion followed on funding for Option 2B, which included plan design changes. Commissioner O'Bryan warned that health care costs would continue to increase and reiterated that there would probably be additional increases next year. Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final June 16, 2020 A motion was made by Commissioner Solari, seconded by Commissioner Zorc, to approve, effective with the plan year beginning October 1, 2020, Premium Contribution Option 2 with Plan Design Option B providing for an increase in the employer paid monthly premiums by $40 for single coverage and $80 for family coverage for both the Premier Silver and Premier Gold Plans, increasing the monthly employee premium under the Premier Gold Plan by $25 for single coverage and $50 for family coverage, providing for no increase in the employee contribution under the Premier Silver Pian, implementing the plan design changes totaling $250,000 (Option B), and adding a telemedicine benefit with a $10 primary care provider copay and $20 dermatology copay for the telemedicine visit. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Chairman Adams expressed her concern regarding the increase in the health care costs, noting her opinion that next year would be no different. She felt that the County should look at options related to an employee health clinic to provide some value and benefit for the employees. She was in favor of staff bringing back to the Board, preferably at the first of the year, a summary of options for discussion on an employee health clinic, and she believed the work could be done in-house rather then going through a consultant. A discussion followed in support of staff looking into employee health clinics and bringing back the information in a workshop. A motion was made by Commissioner Solari, seconded by Commissioner Zorc, to direct staff to bring back a proposal related to employee health clinics via a workshop. Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari The Chairman called a recess at 10:26 a.m., and reconvened the meeting at 10:33 a.m., with all members present. E. Office of Management and Budget F. Public Works 12.F.1. 20-1627 Recommended Action: Research Review Phase of the IRC Lagoon Management Plan: Update 1 Staff is requesting continued support for the Research Review phase of the Indian River Lagoon Management Plan development Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final June 16, 2020 Attachments: Staff Report A Research Plan Timeline B - Supporting Research Molly Klinepeter, Lagoon Plan Environmental Specialist, presented the first update of the Research Review Phase of the Indian River County (IRC) Lagoon Management Plan (IRL Plan). In her PowerPoint Presentation, she acknowledged the IRC Staff Task Force who assisted in the research of the data for the updates, and reviewed the research plan timeline of the IRL Plan. She then reviewed the Research Review Phase and indicated that 17 key factors were identified as potential impacts to the health of the Lagoon within the County. She focused on the areas where more information may be needed to determine what impacts were occurring: Annual Rainfall Data, Best Management Practices, Biosolids, Ecosystem Functions and Habitat Use (Partl), Sea Level Rise, and Land Use Changes (Plan 1). She concluded that the public would be made aware of the research efforts through the dissemination of infographics. Each Commissioner, in response to the presentation, gave input on removing the muck from the Lagoon, public education through infographics, prioritizing the projects, the long term costs involved with gathering the current scientific and data -based information and then implementing the project, offsetting the costs by piggybacking from other Lagoon project resources, and partnering with the water control and drainage districts. Chairman Adams asked if there were any comments from the public. Stephen Boyle, 285 Riverway Drive, thanked the Board for continuing to be being proactive with cleaning up the Indian River Lagoon. No Action Taken or Required G. Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Susan Adams, Chairman B. Commissioner Joseph E. Flescher, Vice Chairman C. Commissioner Tim Zorc D. Commissioner Peter D. O'Bryan Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final June 16, 2020 E. Commissioner Bob Solari 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District [Clerk's Note: These items were heard following Item 10.A.4., and placed here for continuity.] The Board of County Commissioners reconvened as the Board of Commissioners of the Emergency Services District. The minutes will be approved at an upcoming Emergency Services District meeting. 15.A.1. 20-1623 Approval of Minutes Meeting March 03, 2020 Recommended Action: Approve Attachments: 03032020ESD Draft 15.A.2. 20-1631 A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve the Minutes Meeting of March 3, 2020. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Recommended Action: Sole Source Purchase of Five (5) Stryker Lucas v3.1 CPR Compression Devices Staff recommends the Board approve the sole source purchase of five (5) Stryker Lucas v3.1 CPR Compression Devices Attachments: Staff Report LUCAS3 QTY 4 QUOTE LUCAS3 QTY 1 QUOTE Sole -Source Letter 2020 There was no discussion regarding this item. A motion was made by Vice Chairman Flescher, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari The Board of Commissioners of the Emergency Services District reconvened as the Board of County Commissioners, and the regular meeting resumed with Item 12.D.1. Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final June 16, 2020 B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 11:16 a.m. Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes — Final June 16, 2020 ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller 1. F � By: G� it -WC : Jl,d Deputy Clerk BCC/TCL/2020 Minutes usan Adams, Chairman Approved: August 18, 2020 Indian River County Florida Page 12