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HomeMy WebLinkAbout07/07/2020 (2) Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com CO ,ff(., ttOR0s. Meeting Minutes - Final Tuesday, July 7, 2020 9:00 AM Commission Chambers This meeting can be attended virtually by accessing YouTube Live. Instructions can be found included with this agenda and also online at www.ircgov.com. Board of County Commissioners Chairman Susan Adams Vice Chairman Joseph E. Flescher Commissioner Tim Zorc Commissioner Peter D. O'Bryan Commissioner Bob Solari Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk Board of County Commissioners Meeting Minutes—Final July 7, 2020 1. CALL TO ORDER Present: 5- Chairman Susan Adams Vice Chairman Joseph Flescher Commissioner Tim Zorc Commissioner Peter O'Bryan Commissioner Bob Solari 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Dr. Wayne Smith,Headmaster at Master's Academy Vero Beach 3. PLEDGE OF ALLEGIANCE Commissioner Peter D. O'Bryan 4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS Tabled: Item 14.E.1. Discussion of the Graves Ballfields property A motion was made by Vice Chairman Flescher,seconded by Commissioner Zorc,to approve the Agenda as amended. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 5. PROCLAMATIONS and PRESENTATIONS 6. APPROVAL OF MINUTES A motion was made by Commissioner O'Bryan,seconded by Vice Chairman Flescher, to approve the Special Call Meeting Minutes of February 25, 2020,the Regular Meeting Minutes of April 21, 2020, May 05, 2020, May 12, 2020, and the Special Call Meeting Minutes of June 4, 2020. The motion carried by the following vote: Aye: 5- Chairman Adams,Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 6.A. 20-1681 Special Call Meeting of February 25, 2020 Recommended Action: Approve Attachments: 02252020SpecialCallMeetinq Granicus Approved 6.B. 20-1705 Regular Meeting of April 21, 2020 Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes—Final July 7, 2020 Recommended Action: Approve Attachments: 04212020BCC Granicus Approved 6.C. 20-1708 Regular Meeting of May 05, 2020 Recommended Action: Approve Attachments: 05052020BCC Draft Approved 6.D. 20-1709 Regular Meeting of May 12, 2020 Recommended Action: Approve Attachments: 05122020BCC Granicus Approved 6.E. 20-1710 Special Call Meeting of June 4, 2020 Recommended Action: Approve Attachments: 06042020SpecialCall Granicus Approved 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 20-1691 PAA Order PSC-2020-0212-PAA-EQ approving FLP's standard offer contract and rate schedule QS-2; if no protest, order to become final and effective on issuance of a CO; if order becomes final, docket to be closed; protest due 7/17/20, is on file in the Office of Clerk to the Board. Recommended Action: Information Only No Action Taken or Required 7.B. 20-1678 Residential Paper Shredding Event on July 18, 2020 Recommended Action: For informational purposes only-no action required Attachments: Staff Report Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes-Final July 7, 2020 Sue Flak,Recycling Education and Marketing Coordinator,provided details of the free Residential Shredding Event. Commissioner O'Bryan thanked Waste Management for subsidizing the event. No Action Taken or Required 7.C. 20-1712 Notice of Amendment No. 1 -Florida Department of Environmental Protection, Coastal Partnership Initiative for the Jones'Pier Conservation Area Saltmarsh Wetland and Hydric Hammock Restoration - Grant Agreement Number CZ219 Recommended Action: This is an informational item and no Board action is required. Attachments: Staff Report Amendment No 1 No Action Taken or Required 7.D. 20-1714 Update on Virgin Trains Expenses Recommended Action: No Action Required Attachments: Staff Report Virgin Trains Expenses No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner O'Bryan,seconded by Commissioner Zorc,to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5- Chairman Adams,Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 8.A. 20-1679 Checks and Electronic Payments June 12, 2020 to June 18, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of June 12, 2020 to June 18, 2020 Attachments: Finance Department Staff Report Approved 8.B. 20-1687 Checks and Electronic Payments June 19, 2020 to June 25, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of June 19, 2020 to June 25, 2020 Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes -Final July 7, 2020 Attachments: Finance Department Staff Report Approved 8.C. 20-1672 Resolutions Delegating the Authority to the County Administrator or his Designee to Call Letters of Credit and to Act on Behalf of Indian River County During the Tlme Frames of July 15, 2020 Through and Including August 17, 2020; and August 19, 2020 Through and Including September 14, 2020 Recommended Action: Authorize the Chairman to sign the two Resolutions as presented, delegating the authority to call Letters of Credit and delegating full signing authority during the periods commencing July 15, 2020, through and including August 17, 2020; and August 19, 2020,through and including September 14, 2020, respectively. Attachments: Staff Report Resolution (7/15/20 through 8/17/20) Resolution (8/19/20 through 9/14/20) Approved: 1) Resolution 2020-054,delegating authority to the County Administrator or his designee,to execute resolutions calling Letters of Credit as necessary during the period commencing July 15, 2020, through and including August 17, 2020, and further delegating to the County Administrator or his designee, the authority to execute all documents necessary to the proper functioning of the County during the period commencing July 15, 2020,through and including August 17, 2020; and 2) Resolution 2020-055, delegating authority to the County Administrator or his designee,to execute resolutions calling Letters of Credit as necessary during the period commencing August 19, 2020,through and including September 14, 2020, and further delegating to the County Administrator or his designee,the authority to execute all documents necessary to the proper functioning of the County during the period commencing August 19, 2020,through and including September 14, 2020. 8.D. 20-1716 Dedication and Acceptance of Right-of-Way from Florida Power and Light along 98th Avenue and 16th Street for Improvements Recommended Action: Staff recommends the Board accept FPL's right-of-way dedications and authorize the Chairman to execute the Special Warranty Deed for Donation for the two parcels. Attachments: Staff Report Special Warranty Deed Approved staffs recommendation 8.E. 20-1674 Approval of Change Order No. 2 to Work Order No. 2 and Approval of Final Payment of Work Order No. 2 with GK Environmental, Inc. for Osprey Acres Floway and Nature Preserve Landscaping Services Recommended Action: Staff recommends that the Board approve Change Order No. 2 to Work Order Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes -Final July 7, 2020 No.2 and authorize the Chairman to execute it on behalf of the County for the amount of$651.25. Staff also recommends the Board approve and authorize payment of GK Environmental, Inc.'s final invoice for Work Order No. 2 for the amount of$7,500.00 Attachments: Staff Report CO No. 2 to Work Order No. 2 GKE, Inc. Invoice No. 319- Final Approved staffs recommendation 8.F. 20-1676 49th Street Milling&Resurfacing, Release of Retainage and Change Order No. 1 (IRC-1414) Recommended Action: Staff recommends approval of Change Order No. 1 and payment of Contractor's Application for Payment No. 7 to Guettler Brothers Construction, LLC in the amount of$43,404.78 for release of retainage. Once final release of liens from all Guettler Brothers Construction, LLC suppliers and subcontractors have been received, reviewed and approved, final payment will be processed. Attachments: Staff Report Change Order No. 1 Approved staffs recommendation 8.G. 20-1682 Shadowbrook Subdivision Water Assessment Project- Petition, Surveying, and Engineering Design Services Recommended Action: The staff of the Indian River County Department of Utility Services recommends that the Board of County Commissioners authorize the Purchasing Manager to issue a purchase order to Carter Associates, Inc., for the necessary surveying work and authorize staff to move the project to the design phase Attachments: Staff Report Assessment Area Map Preliminary Petitions Temporary Service Agreements Approved staffs recommendation 8.H. 20-1697 Award of Bid 2020045 -Annual Bid for Sanitary Sewer Services Recommended Action: Staff recommends the Board of County Commissioners (BCC) award bid 2020045 to: Meeks Plumbing, Inc.; Flotech Environmental; Hinterland Group, Inc.; Envirowaste Services Group, Inc., Shenandoah General Construction Co.; and South East Services of the Treasure Coast. Staff also recommends the BCC approve the sample agreement and authorize the Chairman to execute it after approval by the County Attorney as to form and legal sufficiency, and receipt of the required Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes-Final July 7, 2020 insurance. Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.1. 20-1680 Citrus Hideaway Subdivision Water Assessment Project,As-Built Resolution IV Recommended Action: Staff requests authorization from the Board of County Commissioners to adopt Resolution IV for certain benefiting properties abutting 75th Court as well as certain properties within Citrus Hideaway Subdivision with a per parcel cost of $6,091.12 and an interest rate of 4.75%for assessment costs Attachments: Staff Report Exhibit A Final Assessment Roll As-Built Resolution (Resolution No IV) Approved Resolution 2020-056, certifying "as-built"costs in connection with a special assessment project for a water main extension from CR-510 along 75th Court to owners of certain properties,within Citrus Hideaway Subdivision and property abutting 75th Court, located within unincorporated Indian River County, Florida; providing for formal completion date, and date for payment without penalty and interest. 8.J. 20-1677 Work Order No. 34 with Kimley-Horn and Associates for Design, Procurement and Construction Administration to Replace Aging Controls for the Reclaimed Water Pumps with Variable Frequency Drives at South Regional Wastewater Treatment Plant Recommended Action: Staff recommends that the Board of County Commissioners approve Work Order No. 34 with Kimley-Horn and Associates, in the amount of$74,000.00, for Professional Services that include design, specifications/bid documents, and construction observation services to replace aging controls for the reclaimed water pumps with variable frequency drives and ultrasonic level controls at the South Regional Wastewater Treatment Facility, and authorize the Chairman to execute said work order on their behalf Attachments: Staff Report Work Order No 34 Approved staffs recommendation 8.K. 20-1715 Amendment No. 1 to Work Order No. 14 with Kimley Horn for Bulk Acid Tank Replacement at North(Hobart) County Water Treatment Plant Recommended Action: Staff recommends that the Board of County Commissioners approve Amendment No. 1 to Work Order No. 14 with Kimley-Horn and Associates, in the amount of $10,284.00, for professional services to include bidding and construction phase assistance to replace the existing acid and caustic tanks at the North(Hobart) County Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes-Final July 7, 2020 Water Treatment Plant, and authorize the Chairman to execute said work order on their behalf Attachments: Staff Report Amendment No 1 to Work Order No 14 Approved staffs recommendation 8.L. 20-1684 Ranking of Firms,Award and Approval of Agreement- RFP 2020034 - Sandridge Golf Club Course Maintenance Recommended Action: Staff recommends the Board approve the committee's final ranking of firms and award the Golf Club maintenance to International Golf Maintenance, Inc. Staff also recommends the Board approve the Sample Agreement and authorize the Chairman to sign it after receipt and approval of the required insurance by the Risk Manager, the receipt and approval of the Public Construction Bond in the amount of 10% of the first year contract price, and the County Attorney's approval of the agreement as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Approved staffs recommendation with the final ranking of firms as follows: 1) International Golf Maintenance, Inc. (IGM); 2)ABM Industry Groups, LLC; 3)SSS Down to Earth Opco II LLC; 4)Cypress Golf Management, LLC 5) BrightView Golf Maintenance, Inc.; 6) Landscapes Golf Management, LLC; 7)The Davey Tree Expert Company. 8.M. 20-1686 Ranking of Firms,Award and Approval of Agreement- RFP 2020039 - Indian County Department of Utility Services - 2020 Labor Contract Recommended Action: Staff recommends the Board approve the committee's final ranking of firms and award to Blue Goose Construction, LLC, CK Contractors &Development, LLC, and Hinterland Group,Inc. Staff also recommends the Board approve the Sample Agreement and authorize the Chairman to sign it after receipt and approval of the required insurance by the Risk Manager and the County Attorney's approval of the agreement as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Approved staffs recommendation with the final ranking of firms as follows: 1) Blue Goose Construction, LLC; 2)CK Contractors& Development, LLC; 3) Hinterland Group, Inc.4) Felix Associates of Florida, Inc. 5)Johnson-Davis Inc.; 6)Gulfstream Building Group, Inc. 8.N. 20-1685 Ranking of Firms and Authorization to Negotiate -RFQ 2020031 Professional Roof Design, Evaluation and Construction Oversight for Continuing Services Agreement Recommended Action: Staff recommends the Board approve the committee's final ranking and authorize Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final July 7, 2020 negotiations with the three top ranked firms in accordance with FS 287.055,and the subsequently ranked firms, should negotiations with the top ranked firms fail. Attachments: Staff Report Approved staffs recommendation with the final ranking of firms as follows: 1) REI Engineers, Inc.; 2)Jay Ammon Architect, Inc. 3)A/R/C Associates, Inc.; 4) Raymond Engineering -GA Inc.; 5)WJA Consultants, LLC; 6) Gale Associates, Inc.; 7)Jeffrey Igoe Architects. 8.0. 20-1688 Award of Bid#2020041 -Exterior Painting at Administration Buildings A and B Recommended Action: Staff recommends that the Board award bid 2020041 to Five 12 Painting and Remodeling, LLC, approve the sample agreement and authorize the Chairman to execute said agreement after the County Attorney has approved the agreement as to form and legal sufficiency, receipt and approval of the required insurance, and after the contractor has obtained the appropriate specialty competency card from the Building Division. Attachments: Staff Report Sample Agreement Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. 20-1703 19th Judicial Circuit Nicole P. Menz, County Judge: Award of the 2020/2021 Alcohol and Other Drug Abuse Treatment Fund And Designation of Indian River County's Problem Solving Courts As A Chosen Program Recipient Recommended Action: It is recommended that for the fiscal year 2020/2021,the Indian River County Board of County Commissioners designate the Indian River County's Problem Solving Courts as a chosen program recipient to receive up to $50,000 from the Alcohol and Other Drug Abuse Trust Fund for use for substance abuse treatment and testing for the drug court,mental health and veteran treatment court participants in Indian River County that are indigent. Attachments: 2020 IRC DATF Grant Application County Attorney Dylan Reingold addressed the Board on behalf of 19th Judicial Circuit Court Judge Nicole P. Menz. Attorney Reingold discussed Judge Menz's letter to the Board in which she requested an award of up to $50,000 to Indian River County's Problem Solving Courts from the 2020/2021 Alcohol and Other Drug Abuse Trust Fund. The Problem Solving Courts,her letter noted,provided substance abuse treatment and testing for participants of the Drug Court, Mental Health Court,and Veterans Treatment Court programs. Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes -Final July 7, 2020 Commissioner O'Bryan praised the work done by the Problem Solving Courts programs. A motion was made by Commissioner O'Bryan,seconded by Vice Chairman Flescher, to approve the request to designate Indian River County's Problem Solving Courts as a chosen program recipient to receive up to$50,000 from the Alcohol and Other Drug Abuse Trust Fund for use for substance abuse treatment and testing for the drug court, mental health and veteran treatment court participants in Indian River County who are indigent. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 10.C.1. 20-1689 Public Notice of Public Hearing Scheduled for July 14, 2020 to Consider an Ordinance to Amend Section 1100.13 (Sunset Date)of Chapter 1100 (Economic Development Ad Valorem Tax Exemption) of the Code of Indian River County- LEGISLATIVE Attachments: Staff Report County Attorney Dylan Reingold read the Public Notice into the record. No Action Taken or Required 11. COUNTY ADMINISTRATOR MATTERS 11.A. 20-1713 Review of 2020 Florida Legislative Session Recommended Action: Direct staff to prepare a letter to the Indian River County Legislative Delegation thanking Senator Mayfield and Representative Grail for their support of Indian River County's 2020 Legislative priorities. Attachments: Staff Report Legislative Affairs and Communications Manager Brian Sullivan utilized a PowerPoint presentation as he recounted the 2020 Florida Legislative Session. Local issues addressed at the session included SHIP(State Housing Initiatives Program) funding, which was vetoed, approval of funds for the North Sebastian Septic to Sewer(S2S)project,passage of Senate Bill (SB) 712: Clean Waterways Act, a change to the County's southern boundary with St. Lucie County, and the Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes-Final July 7, 2020 renaming of the Wabasso Causeway Bridge to the AB Michael Bridge. Also included in the presentation was a roundup of statewide legislation and a projection for the topmost issues at next year's session. He closed by noting the deadline for public policy proposal submittals to the Florida Association of Counties was August 14, 2020. Discussion among the Commissioners ensued regarding local control of repairs on the S2S project, SB 712's protection of the County's biosolids moratorium, and signage for the newly renamed AB Michael bridge. Staff was then directed to draft additional letters of thanks to St. Lucie County for their assistance on the boundary issue, and to Governor Ron DeSantis for his support of home rule. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve staff's recommendation, and direct staff to draft letters to St. Lucie County and Florida Governor Ron DeSantis. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 11.B. 20-1717 CARES Act Proposed Spending Plan and Funding Agreement Recommended Action: Staff recommends that the Board of County Commissioners review the proposed funding plan and provide any direction to staff regarding potential adjustments to the plan. Staff recommends that the Board approve the proposed funding plan for the initial 25% disbursement of CARES Act funds as presented or with recommended modifications and authorize the Chairman to execute the agreement and all other documents necessary to effectuate the agreement and authorize the County administrator to sign any additional modifications. Attachments: Coronavirus Relief Fund Guidance for Local Governments Staff Report UWIRC CARES Act info SRA-Cares Act Funding Requests 3 CSRC COVID-19 Workforce Recovery Programs Proposal Micro Grant Comparisons Indian River County CARES Act Funding Agreement 61520 County Administrator Jason Brown appeared before the Board to present the proposed spending plan for the CARES (Coronavirus Aid, Relief, and Economic Securities)Act funds received from the State. He explained that the County had received $6.9 million, which represented 25 percent of the $27.9 million total award;the spending plan only addressed the portion received. Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes -Final July 7, 2020 Administrator Brown referred to his memo of June 29, 2020, which provided in-depth details regarding the allocation of funds and compliance requirements. The tentative plan included $1.9 million to be split among the five (5) Municipalities; $3.1 million would be divided among agencies which incurred expenses related to the COVID-19 response; and $2 million would be earmarked for community assistance. The funds would have to be spent by December 31, 2020, according to the State. The Board entered into discussion following the presentation. Commissioners O'Bryan and Solari commended the actions of Administrator Brown and staff, and agreed that the Municipalities' sub-grant agreements should include a deadline for submittal of their spending plans. Other considerations included a provision for screening equipment for schools, requirements for wage supplements,partnering with community organizations for funds distribution, and suggestions to build the community's confidence in the County's COVID-19 response. Chairman Adams thanked the community partners in attendance for their assistance. A motion was made by Commissioner Solari,seconded by Vice Chairman Flescher, to approve: 1)staffs recommendation; and 2)a deadline requirement for Municipalities to submit their spending plans to the County. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works G. Utilities Services 13. COUNTY ATTORNEY MATTERS Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes -Final July 7, 2020 13.A. 20-1704 City of Vero Beach Water, Wastewater and Reclaimed Water Franchise Agreement Recommended Action: The County Attorney's Office recommends the Indian River County Board of County Commissioners authorize the County Attorney to attend the next City Council meeting, if possible,to discuss with the City Council the proposed water, wastewater and reclaimed water franchise agreement. Attachments: Staff Report Service Area Water Only Water Wastewater Agreement COVB/IRC Aug 2016 County Attorney Dylan Reingold recapped the actions to date regarding the Water, Wastewater and Reclaimed Water Franchise Agreement (Agreement) with the City of Vero Beach (the City). He recounted that the Agreement had expired on March 4, 2017, however the City continued to serve the unincorporated areas of Indian River County at County rates. Negotiations for a new franchise agreement have been ongoing, with the latest draft submitted to the City for consideration on March 5, 2020. Attorney Reingold informed that negotiations had stalled, and he requested authorization from the Board to attend the next City Council meeting on July 21, 2020,to gauge interest on moving forward with a long-term agreement. A motion was made by Commissioner Solari,seconded by Vice Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 14. COMMISSIONERS MATTERS A. Commissioner Susan Adams, Chairman B. Commissioner Joseph E. Flescher,Vice Chairman C. Commissioner Tim Zorc D. Commissioner Peter D. O'Bryan E. Commissioner Bob Solari 14.E.1. 20-1702 Discussion of the Graves Ballfields property Recommended Action: Discussion Attachments: Commissioner's Memo Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes -Final July 7, 2020 Tabled 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. A motion was made by Commissioner Solari,seconded by Commissioner Zorc, to approve the Solid Waste Disposal District meeting minutes of March 3, 2020, April 7, 2020,April 21, 2020, and May 5, 2020 as written. The motion carried by the following vote: Aye: 5- Chairman Adams,Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.B.1. 20-1624 Approval of Minutes Meeting March 03, 2020 Recommended Action: Approve Attachments: 03032020SWDD Draft Approved 15.6.2. 20-1658 Approval of Minutes Meeting April 07, 2020 Recommended Action: Approve Attachments: 04072020SWDD Draft Approved 15.B.3. 20-1706 Approval of Minutes Meeting April 21, 2020 Recommended Action: Approve Attachments: 04212020SWDD Draft Approved 15.6.4. 20-1711 Approval of Minutes Meeting May 05, 2020 Recommended Action: Approve Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes -Final July 7, 2020 Attachments: 05052020SWDD Draft Approved 15.13.5. 20-1683 CCNA-2018 Amendment No. 1 to Work Order No. 32 to Kimley-Horn for SWDD Household Hazardous Waste and Recycling Facility Design, Permitting and Bidding Services Recommended Action: Solid Waste Disposal District(SWDD) staff recommends that its Board approve the following: a)Approve CCNA-2018 Amendment No. 1 to Work Order No. 32 with Kimley-Horn and Associates, Inc. in the amount of $206,910, to provide engineering services related to the SWDD Household Hazardous Waste and Recycling Facility Design, Permitting and Bidding Services; and, b)Authorize the Chairman to execute the same, as presented Attachments: Staff Report Conceptual Design of a New Transfer Facility CCNA-2018 Amendment No 1 to Work Order No 32 Himanshu Mehta, Managing Director of the Solid Waste Disposal District (SWDD), appeared before the Board to present the conceptual design for a new Household Hazardous Waste (HHW) and Recycling Facility. His presentation showed photos of the existing facility, and contrasted it with images of Brevard County's newly renovated HHW facility. Director Mehta continued with renderings of the proposed design, as well as cost and timing estimates. He sought the Board's approval of costs related to the next phase of development. Commissioner O'Bryan received information on maintenance costs for the planned HHW facility. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher,to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.B.6. 20-1694 Solid Waste Disposal Rate Survey Recommended Action: Solid Waste Disposal District staff recommends that the Board direct staff to bring back a proposal for a full solid waste rate analysis Attachments: Staff Report Solid Waste Rate Survey from Kessler Consulting Inc Himanshu Mehta, Managing Director of the Solid Waste Disposal District (SWDD),presented the results of Kessler Consulting, Inc.'s (KCI) Solid Waste Disposal Rate survey. He explained that SWDD received revenue from tipping fees and special assessment fees, and that the rate structure for those fees had Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes -Final July 7, 2020 not been updated since being established in 1995. Director Mehta continued his presentation using PowerPoint slides to illustrate the key observations from the KCI survey,which compared tipping fees across similarly-sized counties. He noted that the special assessment fees would be reviewed at a later date. Based on their findings,KCI recommended increases to the fees for yard waste materials and out-of-county customers. Director Mehta suggested postponing changes to the tipping fees until a full rate evaluation, including special assessment fees,was done. He then requested that the Board direct staff to return with a proposal for a full solid waste rate analysis. The Commissioners entered into discussion,voicing their concerns on topics including the County's concrete crushing service, concerns over yard waste dumping and its possible environmental effect,and discussion of a volume-based rate structure to differentiate between homeowners and commercial users. A motion was made by Commissioner O'Bryan,seconded by Commissioner Solari,to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams,Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari C. Environmental Control Board 16. ADJOURNMENT There being no further business,the Chairman adjourned the meeting at 10:18 a.m. Indian River County Florida Page 15 Board of County Commissioners Meeting Minutes—Final July 7, 2020 e,••IATY Cod;..... ` ATTEST: s Jeffrey . mit , A, CGFO, CGMA 410dams, Chairman ��G•. r •Clerk of Circuit Court and Comptroller ;